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Council 11/17/2008
AGENDA >` RENTON CITY COUNCIL REGULAR MEETING November 17,2008 •Monday, 7 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PUBLIC HEARING: Issaquah, Kent, and Renton School District Impact Fees 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer,please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 11/10/2008. Council concur. b. Community and Economic Development Department recommends approval of the proposed 2009 State Legislative Agenda and Statement of Policy Positions,which serve as guidance for staff for.the State legislative session. Refer to Committee of the Whole. c. Community and Economic Development Department recommends setting a public hearing on 12/1/2008 to consider the proposed Graffiti Control ordinance. Refer to Public Safety Committee. d. Community and Economic Development Department submits 60%Petition to Annex for the proposed Mackay Annexation and recommends a public hearing be set on 12/1/2008 to consider the petition; 7.39 acres located west of 148th Ave. SE,south of NE 26th St. Council concur. e. Community Services Department recommends approval of a contract in the amount of$30,000 with Wagner Architects for design services for station upgrades at Fire Station#11. Refer to Finance Committee. f. Community.Services Department recommends approval of a contract in the amount of$69,385 with Sun Lighting for the 2008 Holiday Lights program. Council concur. g. Development Services Division recommends approval,with conditions, of the Alder Crossing Final Plat( rmerly Westcoast Plat);60 single-family lots on 10.82 acres located between oquiamn Ave.NE and Field Ave.NE on NE 4th St. Council concur. (See 8.a. for resolution.) h. Finance and Information Services Department recommends approval of a contract in the amount of$41,386.50with Postal Express for daily pick-up,delivery, and postage metering of mail. Council i. Fire and Emergency Services Department recormnends,approval to amend the 2008 budget to accept$509,900 from the Department of Homeland Security Assistance to Firefighter Grant program for new equipment purchases. The City's share is$138,615.09. Council concur. (See 8. for ordinance.) j. Transportation Systems Division recommends approval of a Bridge Work Agreement with the Washington State Department of Transportation to utilize the bridge maintenance services offered by their Northwest Regional Bridge Maintenance Unit. Council concur. (See 8.b. for resolution.) (CONTINUED ON REVERSE SIDE) kr Transportation Systems Division recommends approval of an interlocal agreement with King C { E ` !ices offered by the King County Road Services Division to include bridge inspection and maintenance services. Council concur. (See 8.c. for resolution) l: Utility Systems Division recommends approval of a contract in the amount of$24,750 with Pacific Groundwater Group for consultant services related to water rights certification for the Maplewood wellfield. Council concur. 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics `marked with an asterisk(*)may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Committee on Committees: 2009 Committee Assignments b. Community Services Committee: 2008 Neighborhood Grant Projects(second round) 8. RESOLUTIONS AND ORDINANCES Resolutions: a. Alder Crossing Final Plat(formerly Westcoast Plat)(See 6.g.) b. WSDOT Bridge Work Agreement(See 6.j.) c. King County Road Services Division agreement(See 6.k.) Ordinance for first reading: 2008 Budget amendment re: Homeland Security Assistance to Firefighter Grant(See 6.i.) Ordinances for second and final reading: a. 2008 Budget amendment re: Emergency Management Performance Grant(1st reading 11/10/2008) b. Amending Commute Trip Reduction regulations(1st reading 11/10/2008) c. 2009 annual City of Renton budget(1st reading 11/10/2008) d. Establishing property tax levy rate for 2009(1st reading 11/10/2008) e. 2009 utility rates(1st reading 11/10/2008) f. 2009 Golf Course fees(1st reading 11/10/2008) g. Multi-family housing property tax exemption amendments(1st reading 11/10/2008) h. Capital improvements deferrals cost contributions (1st reading 11/10/2008) 9. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 10. AUDIENCE COMMENT 11. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) 7th Floor Conferencing Center 5:30 p.m. SCORE (South County Jail)Facility Briefing; Emerging Issues-Regional Updates from Council • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES.&THURS.AT 11 AM&9 PM,WED.&FRI.AT 9 AM&7 PM AND SAT.&SUN.AT 1 PM&9 PM `SY O ♦ ® + NT PUBLIC HEARING ADOPTION OF SCHOOL DISTRICT IMPACT FEES FOR ISSAQUAH, KENT, AND RENTON SCHOOL DISTRICTS November 17, 2008 The proposed amendment would authorize the City of Renton to collect a$5,495 impact fee for all new single-family homes built within the boundaries of the Issaquah School District in the Renton city limits. Currently, the City of Renton collects a fee of$6,021 for each new single- family home. The proposed amendment would authorize the City to collect a$5,304 impact fee for all new single-family homes, and a $3,266 impact fee for each new multi-family dwelling unit, built within the boundaries of the Kent School District in the Renton city limits. Currently, the City of Renton collects a $5,110 fee on behalf of the Kent School District for new single-family homes and a$3,146 fee for each new multi-family unit. The proposed amendment would authorize the City to collect a$3,651 impact fee for all new single-family homes, and a $1,857 impact fee for each new multi-family dwelling unit, built within the boundaries of the Renton School District in the Renton city limits. This represents the Nome collection of a new fee by the City of Renton. In the past, the Renton School District has had adequate capacity to absorb growth within existing facilities. Estimates from the Renton School District's most recent Capital Facilities Plan, however, show that there is a need for an impact fee to mitigate the costs of growth on the District. A school district impact fee is the amount of money that a jurisdiction collects from each newly constructed dwelling unit to offset the costs of growth in the local school district. The school district impact fee is collected so that developers of new construction pay a one-time fee to share in the costs of growth. Impact fees are only charged to new development; existing homes (or remodels of existing homes) are not subject to the fee. Jurisdictions pass the collected fees on to the school district, which applies the money toward the rehabilitation and expansion of existing facilities, and the construction of new facilities to serve the growing population. School districts ask jurisdictions to collect a set fee based on a Capital Facilities Plan, which contains a prioritized list of construction and rehabilitation projects that the district plans to undertake. Impact fee money is tracked, and if it is not used to offset the costs of growth within six years, it must be returned. Each of the three School Districts have proposed to make major capital improvements to schools that would benefit current, or future, Renton residents. Additionally, the impact fee for the Issaquah School District is a$526 reduction from last year. In light of this information, City staff recommends adopting the requested impact fees for 2009. CITY OF RENTON COUNCIL AGENDA BILL AI #: (PoJ o I Submitting Data: For Agenda of: Nov. 17, 2008 ‘rnee Dept/Div/Board.. CED/Economic Development Staff Contact Suzanne Dale Estey (x6591) Agenda Status Consent X Subject: Public Hearing.. 2009 State Legislative Agenda and Statement of Policy Correspondence.. Positions Ordinance Resolution Old Business Exhibits: New Business 2009 State Legislative Agenda and Statement of Policy Study Sessions Positions - documents forthcoming Information Recommended Action: Approvals: Refer to Committee of the Whole Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... N/A Transfer/Amendment Amount Budgeted N/A Revenue Generated rr+t, Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Prior to each state legislative session, the City Council considers documents which summarize the City's positions on state issues. The State Legislative Agenda and Statement of Policy Positions serve as guidance for City staff as it attempts to work with the Legislature to achieve the City's goals. STAFF RECOMMENDATION: The Renton City Council adopt the 2009 State Legislative Agenda and Statement of Policy Positions as proposed. CITY OF RENTON COUNCIL AGENDA BILL AI#: \y e G� Submitting Data: Community & Economic For Agenda of: November 17, Development 2008 Dept/Div/Board: Planning Division Staff Contact: Jennifer Henning, Current Agenda Status Planning Manager, x7286 Consent X Subject: Public Hearing X Establish Graffiti Control Ordinance Correspondence Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Draft Graffiti Control Ordinance Information Recommended Action: Approvals: Refer to Public Safety Committee, and Set Public Legal Dept X Hearing on December 1, 2008 Finance Dept Other Fiscal Impact: None Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: In order to help prevent the spread of graffiti vandalism and provide additional enforcement tools to protect public and private property from acts of graffiti vandalism and defacement; the Administration recommends that the Council set a public hearing for December 1, 2008 regarding the proposed Graffiti Control Ordinance. Furthermore, the Administration recommends that the Council refer the proposed Graffiti Control Ordinance to the Public Safety Committee. STAFF RECOMMENDATION: Authorize a public hearing for December 1, 2008 to accept testimony regarding the proposed Graffiti Control Ordinance. Refer to Public Safety Committee. Rentonnet/agnbill/ bb 01( -Y. COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT � MEMORANDUM DATE: November 10, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: ,-)L4.-Denis Law, Mayor FROM: Alex Pietsch, Administrator P'\kk STAFF CONTACT: Jennifer Henning, Planning Manager(Ext. 7286) SUBJECT: Proposed Graffiti Control Ordinance ISSUE: Should the City of Renton adopt an ordinance pertaining to Graffiti Control? RECOMMENDATION: ` In order to help prevent the spread of graffiti vandalism and provide additional enforcement tools to protect public and private property from acts of graffiti vandalism and defacement; the Administration recommends that the Council set a public hearing for December 1, 2008 regarding the proposed Graffiti Control Ordinance. Furthermore, the Administration recommends that the Council adopt a Graffiti Control Ordinance,by amending Title VI (Police Regulations) and adding a Chapter 29, titled Graffiti Control. BACKGROUND/SUMMARY: The incidence of graffiti has been increasing in Renton from somewhat evident to overwhelming. Taggers are vandalizing parks, signs, fences, walls, bridges, commercial property, trails, and trees. According to Police, in the six month period from February to August, gang graffiti doubled in Renton. Graffiti hurts our community by decreasing property values, diminishing the perception of safety, lessening quality of life, inviting other unsavory behavior, and draining public and private dollars. City maintenance crews and private property owners are challenged to keep up with cleaning,painting, and remove tags. They are discouraged when structures are tagged multiple times. Police are not able to be in high graffiti occurrence areas at all hours; neighbors are reluctant to report taggers due to a fear of retaliation. Without direct observation, prosecution is challenging. For our crews, graffiti removal takes time away from maintaining and improving our parks and public facilities. h:\division.s\develop.ser\dev&plan.ing\jth\issue papers\graffiti control ordinance issue paper nov 2008.doc Graffiti Control Ordinance Page 2 of 2 November 10,2008 However, ignoring graffiti is not an option, as it is akin to inviting more taggers to claim an area. The proposed Graffiti Control ordinance seeks to facilitate the removal of graffiti from public and private property to increase pubic safety and improve the quality of life in neighborhoods. This ordinance would make it unlawful to paint, spray, chalk, etch, draw, mark or otherwise apply graffiti on any natural of manmade surface on public or privately owned buildings, structures, or property. Possession of graffiti implements or paraphernalia would be illegal, provided that intent to conduct graffiti was evident. The ordinance would allow the court to order violators to make restitution to the victim for damages or loss caused by the violator's offense, in the amount or manner determined by the court. If the City of Renton used funds or other resources to remove graffiti from city-owned property, or, in agreement with the owner, from non-city-owned property, the City would be considered a victim for purposes of restitution. Such restitution may be in the form of community service. Finally, the proposed ordinance would allow for the use of public funds for graffiti removal. CONCLUSION: The Administration requests that the Council authorize a public hearing to take public `"" 010 testimony regarding the proposed ordinance. Furthermore, CED requests that the Council adopt the Graffiti Control Ordinance, and amend Title VI, by adding a new Chapter 29, Graffiti Control. Attachments cc: Kevin Milosevich,Police Chief Iwen Wang,Finance and Information Services Administrator Nancy Carlson,Human Resources&Risk Management Administrator Terry Higashiyama,Community Services Administrator Gregg Zimmerman,PW Administrator Chad Karlewicz,Police Commander h:\division.s\develop.ser\dev&plan.ing\jth\issue papers\graffiti control ordinance issue paper nov 2008.doc CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING TITLE VI (POLICE REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON," BY ADDING A NEW CHAPTER 29, TITLED GRAFFITI CONTROL, RELATING TO PROHIBITION AND REMOVAL OF GRAFFITI. WHEREAS, graffiti is a public nuisance and destructive of the rights and values of property owners as well as the entire community; and WHEREAS, unless the City acts to facilitate the removal of graffiti from public and private property, the graffiti tends to remain, which can in turn cause other properties to become the target of graffiti, affecting public safety and quality of life in entire neighborhoods; and WHEREAS, enacting this ordinance is to help prevent the spread of graffiti vandalism and provide additional enforcement tools to protect public and private property from acts of graffiti vandalism and defacement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Title IV (Police Regulations) of ordinance No. 4260 entitled "Code of General ordinances of the City of Renton, Washington, is hereby amended by adding a Chapter 29, titled Graffiti Control, to read as follows: CHAPTER 29 GRAFFITI CONTROL SECTION 6-29-1 Definitions 6-29-2 Unlawful application of graffiti 6-29-3 Unlawful possession of graffiti implements or paraphernalia—Exceptions 4410, 1 ORDINANCE NO. 6-29-4 Restitution—community service 6-29-5 Use of public funds for graffiti removal 6-29-6 Severability 6-29-7 Third Party Liability 6-29-1 DEFINITIONS: The definitions set forth in this Section apply throughout this chapter. A. "Aerosol paint container" means any aerosol container, regardless of the material from which it is made, which is adapted or made for the purpose of spraying paint, dye, or other substances. B. "Felt tip marker" means any indelible marker or similar implement, with a tip at its broadest width greater than one-eighth inch, containing anything other than a solution which can be removed with water after it dries. ,410100 C. "Graffiti" means any unauthorized inscription, word, figure, painting, design, label, marking, symbol, or other defacement that is marked, etched, scratched, engraved, drawn, painted, sprayed, or otherwise affixed on any surface of public or private property, either natural or manmade; to the extent that the graffiti was not authorized in advance by the owner or occupant of the property, or, despite advance authorization, is deemed a public nuisance. The owner or occupant cannot authorize a public nuisance. D. "Graffiti stick" or "paint stick" means any device containing a solid form of paint, chalk, wax, epoxy, or other substance capable of being applied to a surface by pressure, and upon application, leaving a mark at least one-sixteenth of an inch in width. Neid 2 ORDINANCE NO. E. "Gum label" means any sheet of paper, fabric, plastic, or other substance with an adhesive backing which, when placed on a surface, is not immediately removable. F. "Graffiti implement or paraphernalia" means any aerosol paint container, felt tip marker, graffiti stick or paint stick, gum label, brush, roller, or etching tool or any other device capable of scarring or marking any surface, including but not limited to glass, metal, concrete, or wood; and any piece, design, or scrapbook or drawings illustrating graffiti marks or signs. G. "Owner" means any entity or entities having a legal or equitable interest in real or personal property. H. "Occupant" means a tenant, lessee or renter. I. "Premises open to the public" means all public spaces, including, but not limited to, streets, alleys, sidewalks, parks, and public open space, as well as private property onto which the public is regularly invited or permitted to enter for any purpose, the doorways and entrances to those buildings or dwellings, and the grounds enclosing them. J. "Property" means any real or personal property which is affixed, incidental or appurtenant to real property, including, but not limited to, any structure, fence, wall, sign, or any separate part thereof, whether permanent or not. K. "Responsible public agency" means a public owner, the United States of America, the state of Washington, or any other state, and all political subdivisions thereof, a federal, state, or local department or agency, the director or administrator of a federal, state, or local department or agency who has authority 3 ORDINANCE NO. over the public property's maintenance or management. There may be more than one responsible public agency for a particular public property. L. "Responsible private party" means a private owner or occupant, an entity, a person acting as an agent for a private owner by agreement, a person or entity who has authority over the private property, or a person or entity responsible for the private property's maintenance or management. Irrespective of any arrangement to the contrary with any other party, each private owner shall always be a responsible private party for the purposes of this chapter. There may be more than one responsible private party for a particular private property. M. "Unauthorized" means without the prior express permission or consent of a responsible public agency or a responsible private party. 6-29-2 UNLAWFUL APPLICATION OF GRAFFITI: Nig A. It is unlawful for any person to paint, spray, chalk, etch, draw, mark, or otherwise apply graffiti on any natural or manmade surface on a public or, without written permission of the owner or occupant, privately owned: buildings, signs, walls, fences, permanent structures, property, or places or other surfaces within the City. B. Any person who violates the provisions of this Section shall be guilty of a misdemeanor and may be punished by a fine of not more than one thousand dollars or by imprisonment not to exceed 90 days, or by both such fine and imprisonment. 6-29-3 UNLAWFUL POSSESSION OF GRAFFITI IMPLEMENTS OR PARAPHERNALIA—EXCEPTIONS: 4 ORDINANCE NO. A. It is unlawful for any person to have in his or her possession any graffiti Now implement or paraphernalia, in a manner or under circumstances demonstrating his or her intent to paint, spray, chalk, draw, etch, mark, or otherwise apply graffiti, while: 1. In a public place, or private property without the prior written consent of the responsible private party; or 2. On any school property, grounds, facilities, buildings, or structures, or in areas immediately adjacent to those specific locations upon public property; or 3. While in or upon premises open to the public, or while in or upon any public facility, playground, recreational facility, or other public building or structure owned or operated by the City or while in or within fifty feet of an underpass, bridge, overpass, pedestrian crossing, bridge abutment, storm �.w drain, retaining wall, transit shelter, or similar types of infrastructure unless otherwise authorized by the City or responsible public agency. B. Exceptions. 1. The proscriptions of Subsection A2 of this Section shall not apply to the possession of broad-tipped markers or other implements by a student attending and actively enrolled in a class which formally requires use of such markers or implements, while the student is attending class or traveling to or from the school at which the class is being attended. The burden of proof in any prosecution for violation of Subsection B of this Section shall be upon the student to establish the need to possess a broad-tipped marker or other implement. fir✓ 5 ORDINANCE NO. 2. The proscriptions of Subsection A2 of this Section shall not apply to an veig authorized school employee, volunteer, contractor, or parent of a student attending class at the school. 3. The proscriptions of Subsection A3 of this Section shall not apply to an authorized City employee of the City of Renton or agents thereof, or its contractors or employees of other government agencies working with the City of Renton. C. Any person who violates the provisions of this Section shall be guilty of a misdemeanor and may be punished by a fine of not more than one thousand dollars or by imprisonment not to exceed 90 days or by both such fine and imprisonment. 6-29-4 RESTITUTION—COMMUNITY SERVICE: A. In addition to any punishment specified in this ordinance, the court may order any violator to make restitution to the victim for damages or loss caused by the violator's offense in the amount or manner determined by the court. For purposes of this Section, if the City uses its funds and/or other resources to remove graffiti from city-owned property or, in agreement with the owner, from non-city owned property,the City shall be considered a victim for purposes of restitution. B. In lieu of, or as part of, the penalties specified in this ordinance, a violator may be required to perform community service as described by the court based on the following minimum requirements: ,4010, 6 ORDINANCE NO. 1. If the Court wishes to impose community service in lieu of other penalties provided herein, the violator shall be ordered to perform at least 30 hours of community service; and 2. The entire period of community service shall be performed under the supervision of a community service provider approved by the Chief of Police or his designee; and 3. Reasonable effort shall be made to assign the violator to a type of community service that is reasonably expected to have the most rehabilitative effect on the violator, such as community service that involves graffiti removal. 6-29-5 USE OF PUBLIC FUNDS FOR GRAFFITI REMOVAL: Whenever the City becomes aware of or is notified and determines that graffiti is lompr located on publicly or privately owned property visible from premises open to the public, the City is authorized to use public funds for the removal of graffiti, or for the painting or repairing of the graffiti, but shall not authorize or undertake to provide for the painting or repair of any more extensive area than that where the graffiti is located, unless it is determined in writing that a more extensive area is required to be repainted or repaired in order to avoid an aesthetic disfigurement to the neighborhood or community, or unless the property owner or responsible party agrees to pay for the costs of repainting or repairing the more extensive area. All aspects of graffiti removal are at the discretion of the City including, but not limited to the method of and material used for repair. 6-29-6 SEVERABILITY: 7 ORDINANCE NO. Should any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this ordinance or its application to any other person or situation. The City Council of the City of Renton hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, clauses, phrases or portions be declared invalid or unconstitutional. 6-29-7 THIRD PARTY LIABILITY: It is expressly the purpose of this ordinance to provide for and promote the health, safety and welfare of the general public and not to create or otherwise establish or designate any particular class or group of persons who will or should be especially protected or benefited by the terms of this ordinance. It is the specific intent of this ordinance that no provision nor any term used in this ordinance is intended to impose any duty whatsoever upon the City or any of its officers or employees, for whom the implementation and enforcement of this ordinance shall be discretionary and not mandatory. Nothing contained in this ordinance is intended nor shall be construed to create or form the basis of any liability on the party of the City, or its officers, employees or agents, for any injury or damage resulting from any action or inaction on the part of the City related in any manner to the enforcement of this ordinance by its officers, employees or agents. Ned 8 ORDINANCE NO. SECTION II. This ordinance shall be effective upon its passage, approval, and thirty (30) days after publication. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor Approved as to form: Niggly Lawrence J. Warren, City Attorney Date of Publication: ORD.1493:7/18/08:scr Now 9 CITY OF RENTON COUNCIL AGENDA BILL 1 AI#: le, 0,/i Submitting Data: For Agenda of: Dept/Div/BoardCED/Long Range Planning November 17, 2008 Staff Contact Angie Mathias x.6576 Agenda Status X Consent X Subject: Public Hearing.. Mackay Annexation - Acceptance of 60% Direct Correspondence.. Petition Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions 60% Direct Petition Information King County Certification Document Recommended Action: Approvals: Council concur in setting a public hearing for Legal Dept X December 1, 2008. Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment iltior Amount Budgeted Revenue Generated Total Project Budget N/A City Share Total Project.. SUMMARY OF ACTION: The Council received a 60% Direct Petition to Annex on October 3, 2008, to annex approximately 7.39-acres of unincorporated King County located within Renton's Potential Annexation Area. The proponent's petition has been certified by King County as having signatures representing at least 60% of the area's assessed valuation. Under State law, the Council is required to hold a public hearing to consider the annexation petition and to provide proponents and opponents the opportunity to speak. Following the public hearing, Council may approve the annexation of all or any portion of the area proposed for annexation. The site is currently designated Residential Low Density (RLD) on the City's Comprehensive Plan Land Use Map and was pre-zoned R-1 (One Dwelling Unit per Net Acre) in June 1997 with Ordinance #4667. The Administration is also seeking authorization to forward the Notice of Intent Package to the Boundary Review Board if Council decides to accept the 60% Direct Petition. STAFF RECOMMENDATION: Council set December 1, 2008, for a public hearing to decide whether to accept the 60% Direct ittoor Petition and to authorize the Administration to forward the Notice of Intent package to the Boundary Review Board for King County. ( Y ti O� CITY OF RENTON G ,. ♦ ® • COMMUNITY AND ECONOMIC DEVELOPMENT MEMORANDUM DATE: November 10, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: J' Denis Law, Mayor 41 Di- FROM: Alex Pietsch, Administrator x.6592 STAFF CONTACT: Angie Mathias x.6576 SUBJECT: Mackay Annexation - Acceptance of 60% Direct Petition to Annex ISSUES: Whether the City Council should accept the 60% Direct Petition to Annex from the Now Mackay annexation area now that the petition has been certified by the King County Department of Assessments? If the City Council accepts the 60% Direct Petition, the Administration should be directed to forward the Notice of Intent package for this annexation to the Boundary Review Board. RECOMMENDATION: • Council accept the 60% Direct Petition to Annex the 7.39-acre Mackay Annexation site; • Council authorize the Administration to forward the Notice of Intent for the Mackay Annexation to the Boundary Review Board for King County for their review. BACKGROUND SUMMARY: At its September 22, 2008, public meeting, Council accepted the 10% Notice of Intent to Commence Annexation petition and authorized the circulation of a 60% Direct Petition to annex. At the public meeting Council also modified the boundary of the annexation area in response to feedback from residents of the area, reducing the proposed 10.56-acre annexation by 3.17 acres. After the City received the 10% Notice of Intent to Annex for the Mackay area City departments reviewed the annexation proposal. All staff reported that the annexation Mackay Annexation—Acceptance of 60%Direct Petition represents a logical extension of their respective services and systems and there were no issues identified that would impede the annexation. Surface water staff noted that the area is within the May Creek drainage basin, which has been identified as having *ewe significant erosion, water quality, and habitat problems due to urbanization. Residents of the area submitted testimony regarding surface water issues that have occurred in the area. A more detailed discussion of this proposed annexation and review comments are contained in the Department's August 29, 2008, Mackay Annexation 10% Notice of Intent issue paper. Zoning The Comprehensive Plan Land Use Map designation for the subject site is Residential Low Density (RLD). The area was zoned R-1 (Residential One Dwelling Unit per Net Acre) as part of the May Valley Prezone (Ordinance #4667). Fiscal Impact Analysis In response to the revised annexation boundary the fiscal impact was reevaluated. The revised analysis indicates that the proposed annexation would have an initial negative net fiscal impact of $1,565 per year. At full development, with an estimated total 11 single-family detached units, the fiscal impact would be negative $1,615 per year (assuming an assessed value of $500,000 per dwelling). A detailed fiscal impact estimate is attached. Full-Time Employee (FTE) Need Created Staff has been working to assess the potential demand for employees that annexations , create as they become part of the City. The table below summarizes by department an estimate of the need for full time employees the Mackay Annexation may create (a more detailed listing of FTE's by section is attached). Each number indicates a fractional number of one full time employee. In the future the cumulative need created by any annexation after November 2008 will also be presented in this table. Department Estimate Administrative, Judicial, & Legal .003 Community & Economic Development .013 Finance & Information Services .003 Human Resources .001 Police .018 Fire & Emergency Management .019 Community Services .010 Public Works .034 CONCLUSION: The proposed Mackay Annexation has been certified as having sufficient signatures representing at least 60% of the area's assessed value. It also has reasonable ,,,,or boundaries and appears to comply with Boundary Review Board objectives. Reviewing Page 2 of 3 Mackay Annexation—Acceptance of 60%Direct Petition staff raised no objections to this annexation. Staff feels that the proposed Mackay Annexation furthers the City's Business Plan goals and is in the general welfare and interest of the City. The Administration recommends the Council accept the 60% Direct Petition and authorize staff to forward the Notice of Intent package to the Boundary Review Board for King County. Nome Page 3 of 3 4 Mackay Annexation FTE's Based on West Hill Berk Analysis Admin,Judicial, Legal Value Driver FTE Mayors Office 12 Population n/a City Clerk 12 Population 0.001 Hearing Examiner 12 Population 0.000 Court Services 12 Population 0.002 Total 0.003 Comm & Econ Dev Econ Dev $2,914,000 Assessed Value 0.002 Neigh 12 Population 0.001 Development Services $2,914,000 Assessed Value 0.010 Total 0.013 Finance & IS Finance 12 Population 0.002 IS 12 Population 0.002 Total 0.003 HR Admin and Civil Svs 12 Population 0.001 Total 0.001 Police 12 I Population 0.018 Total 0.018 Fire Emergency Response 12 Population 0.019 Total 0.019 Community Services Parks 0 Park Acreage in Area 0.000 Recreation Services 12 Population 0.004 Human Services 12 Population 0.001 Library 12 Population 0.005 Total 0.010 PBPW Technical Services 7.39 Acreage of Area 0.004 Maintenance Services Streets/Bridges/Sidewalks 0.360 Miles of Roadway in Area 0.011 Surface Water 7.390 Acreage of Area 0.004 Solid Waste Litter 12 Population n/a Transportation Systems Transportation Planning 7.390 Acreage of Area 0.004 Traffic Operations 0.36 Miles of Roadway in Area 0.005 Traffic Maintenance 0.36 Miles of Roadway in Area 0.007 Transportation Design and Const 7.39 Acreage of Area n/a Total 0.030 MACKAY ANNEXATION Units Population AV Existing dev. 5 12 $2,914,000 Full dev. 11 25 $5,500,000 Noe Assumptions: 2.3 persons/SF household $298,000 AV/existing unit $500,000 AV/new SF home Revenues Total revenues Existing Full Rate Existing $10,593.96 Regular levy $8,404 $15,862 2.884 Full $2Q"";623.01 Excess levy $182 $344 0.06252 State Shared Rrevenues Rate (per cap) Existing Full Liquor tax $3.23 $37.12 $81.66 Liquor Board profits $7.31 $84.10 $185.02 Gas tax-unrestricted $14.14 $162.61 $357.74 MVET $0.19 $2.13 $4.69 Camper excise $0.75 $8.63 $18.98 Criminal justice $0.73 $8.42 $18.52 Total $303.00 $666.61 Miscellaneous Revenues Rate Existing Full Real estate excise* $75.35 $866.51 $1,906.32 Utility tax** $133.20 $666.00 $1,465.20 Fines &forfeits* $14.98 $172.28 $379.02 Total $1,704.79 $3,750.54 „r * Per capita ** Per housing unit- based on $2,220 annual utility billing @ 6% tax rate Costs Total ongoing costs Per capita Existing Full Existing $12,159.11 Contracted Services Full $22,238.11 Alcohol $0.19 $2.19 $4.81 Public Defender $4.68 $53.82 $118.40 Jail $8.56 $98.44 $216.57 Subtotal $154.45 $339.78 Court/legal/admin. $66.92 $769.58 $1,693.08 Parks maintenance* $14.90 $171.35 $376.97 Police $276.89 $3,184.24 $7,005.32 Road maintenance** N/A $4,237.00 $5,947.97 Fire*** $1.25 $3,642.50 $6,875.00 Total $12,159.11 $22,238.11 *See Sheet Parks FIA **See Sheet Roads FIA *** Rate per$1,000 of assessed valuation (FD#25 contract) Net fiscal impact Existing. -$1,565.15 Full -$1,615.10 Revised 8-29 per Finance Memo PARKS ACQUISTION AND MAINTENANCE COST CALCULATION SHEET MACKAY ANNEXATION Needs: Acquisition of land for new neighborhood &community park Development of new neighborhood &community parks Maintenance of neighborhood &community parks Assumptions: $60,000 per acre for land acquistion $125,000 per acre for development(both neighborhood & community parks) $6,000 per acre to maintain neighborhood parks $7,000 per acre to maintain community parks 1.2 acres/1,000 for neighborhood park(LOS in Comprehensive Park Plan) 2.5 acres/1,000 for community park (LOS in Comprehensive Park Plan) 25 population after 10 years (projected growth) 11 housing units after 10 years (projected growth) $530.76 per single family unit mitigation fees 6 New single family units Per capita annual and one-time costs: One-time Costs: Acquisition: Neighborhood: 1 * 1.2/1000 * $60,000 = $72.00 Community: 1 * 2.5/1000* $60,000 = $66.00 Development: Neighborhood: 1 * 1.2/1,000*$125,000= $150.00 Community: 1 * 2.5/1,000 *$125,000= $137.50 Total one-time costs: $425 per capita $10,765.15 Mitigation fees: New units* $530.76 = $3,184.56 Acquisition &development costs minus mitigation fees: $7,580.59 Ongoing costs : (1 * 1.2/1,000* $6,000) + (1 * 1.1/1,000* $7,000) = $14.90 (park maintenance) Ongoing costs Maintenance Cost: $376.97 ROADS MAINTENANCE CALCULATION SHEET MACKAY ANNEXATION New Roadway: Zone Acres Linear Feet R-1 4.95 767.25 (assumes 155 linear ft/ac) R-4 0 0 (assumes 155 linear ft/ac) R-8 0 0 (assumes 145 linear ft/ac) R-10 0 0 (assumes 140 linear ft/ac) 767.25 Estimated total linear feet of new roadway Existing Roadway: Zone Acres Linear Feet n/a 1,900 Linear feet of existing roadway 0.36 Linear miles of existing roadway Total Roadway: Zone Acres Linear Feet 2,667 Estimated linear feet of roadway at full development 0.51 Estimated linear miles of roadway at full development Estimated Costs: $4,237.00 Annual cost for existing roadways $5,947.97 Annual roadway maintenance cost at full develop. '1rr Nosy Revised 8-29-03 per Finance Memo IRyt,. • • • .• f \I R co /,<A4 qtas9 PETITION TO ANNEX TO THE CITY OF RENTON UNDER RCW 35A.14.120 006 gip 0 3 eKt (60% Petition-Mackay Annexation) ,400 CITY OF RENTON TO: THE CITY COUNCIL OF THE CITY OF RENTON 1055 South Grady Way OCT 0 3 2008 Renton, WA 98057 RECEIVED The undersigned are owners of not less than sixty percent(60%)in value according to the CITY CLERKS OFFICE assessed valuation for general taxation, of real property located contiguous to the City of Renton. We hereby petition that such property be annexed to the City of Renton under the provisions of RCW 35A.14.120 et seq. The territory proposed to be annexed is within King County, Washington, and is contiguous to the City of Renton. A map (Exhibit 1) and legal description(Exhibit 2) are included as part of this petition. In response to a duly filed and considered "Notice of Intention"to commence annexation proceedings, the City Council of the City of Renton met with the initiating parties under RCW 35A.14.120 on September 22, 2008. The City Council then determined that the City would accept the proposed annexation. Further, pursuant to RCW 35A.14.120, the undersigned petitioners agree to: (1) Accept the City's Comprehensive Plan land use designation as it affects the subject property; and (2) Accept the City's simultaneous adoption of zoning regulations for the 'r• subject property consistent with the City's Comprehensive Plan, all as noted in the minutes of the Council meeting and contained in the electronic recording of such meeting. WHEREFORE, the undersigned property owners petition the City Council and ask: (a) That the City Council fix a date for a public hearing about such proposed annexation,cause a notice to be published and posted, specifying the time and place of such hearing, and inviting all persons who are interested to appear at the hearing and state their approval or disapproval of such annexation or to ask questions; and (b) That following such hearing, and consistent with any approval by the Boundary Review Board, the City Council by ordinance annex the above described territory to become part of the City of Renton, Washington, subject to its laws and ordinances then and thereafter in force, and to receive City public services. This two page form is one of a number of identical forms which comprise one petition seeking the annexation of the described territory to the City of Renton, Washington as above stated, and may be filed with other pages containing additional signatures. Mackay Annexation WARNING: Every person who signs this petition with any other than his or her true name,or who Nome knowingly signs more than one of these petitions, or signs a petition seeking an election when he or she is not a legal voter,or signs a petition when he or she is otherwise not qualified to sign, or who makes herein any false statement, shall be guilty of a misdemeanor. The undersigned have read the above petition and consent to the filing of this petition. (Names of petitioners should be in identical form as the same that appear on record in the chain of title to the real estate.) TAX L:at I:egad NQ.. ;.: ........ ..... .Signature 40 . Mailing :'�3esGptivn- Pate :Printed Narn A ddress ("4sloe,Plat,Msessoi'es (©.`.:.,. N Fa L c.0 /92214' 39 ,Pee'so. ��Z_3 1. /' S rev t3Ec'/.-,y�Lue e— 6,5a--7-,* am, ?gigs' c�l z.e4C, jz'/4 39d�//& , ()3z, DS- 2. / _ -�0.w&t- y233 / /1 .31/Par- , 632 3 OS- 3. /./AQ. _S �t��� rjtVe� �{�i/�����0,`,'��a�e4- seciZ ZZ NO ZSSlz 44t-i5'r 032 0-s--- - — 4. �� � 4►�uT l P(/// Shvc_ F PI/Clff-y ,�� q't.o59 q Sr7 Wl t,� n E-1 .Z rfre.,1 uEuvit, 7� /I/�D1 S /O07i/5i 0 3 a 3 o 5 — "�"" 5. Z� (G�i� �zty'",� !C vL-o} getA_/'V, L(* e7o$ c' 2-2- 717/ 6. 19Z/ 14)?11' ) v -74 /I/Mg S>z /VP/ 31 0 3a a Ss. -- -a2-W IlliAv74% 464R6t9s- q 2 161 i6/ /oa7e' s j 03 Z_ 505 DVAdJd Gcx00� �. l� iiAJT L4 t e e,05-9 q / qq 8. 9. 10. 11. 12. err MACKAY ANNEXATION LEGAL DESCRIPTION Those portions of Sections 2 &3 of Township 23 North and Sections 34 & 35 of Township 24 North, both in Range 5 East, W. M., in King County, Washington,described as follows: Those portions of said Section 3 lying easterly of Stonegate, as recorded in Volume 177 of Plats, pages 62-68,records of King County, westerly of the westerly right of way margin of 148th Avenue SE and northerly of May Valley Co-op Community, as recorded in Volume 66 of Plats, page 93, records of said county; TOGETHER with all that portion of SE 102nd Street as dedicated by said plat, lying northerly of the southerly right of way line thereof; AND TOGETHER with that portion of the 148th Avenue SE right of way, being 60 feet in width, having 30 feet on each side of the section lines common to said Sections 2&3 and said Sections 34&35, lying between the easterly extension of said southerly margin of SE 102nd Street and the northerly right of way margin of SE May Valley Road. I of 1 09/26/2008 6:45 AM fr IV cl Cb vr J c";r � i ` ° t �-J..,x i 1 1 1 fir` / lip .„._„_,,,,,,,....,,,,,,,,_.„ -'0,41 ,-----/; , -, 4—A-14'-- / x, ,� . , I - 1 / ,,,ig ' ,./ ,,,,,- • ,a 1,4110\ ''' ' m r, , \ \ :ck44. \ �",, Mrd: N , 1 W Y �'� .1 1 r 0�^ - (,� Department of Community Mackay Annexation & Economic Development "P,,5. Alex Pietsch,Administrator Legend Vicinity M a p Adriana Johnson,Planning Technician (�3 Mackay Annexation r)City Limits October 1,2008 NorCa PAA Boundary N =ImpProducgd by City of Renton(c:i 2005 Ito Cite c,( 1:3,600 0 155 310 Renton oil nghts resetsd No\,airanhes of any Sort, Feet including but not,'outed to oe urecy 6triess or File Name IEDNSP,GIS_pro cts'annexationsl merchentabihhy ccromparn-thus product mackaylmxdsil_mackay_annex vicinity mxd King County Department of Assessments Accounting Division Scott Noble 500 Fourth Avenue,ADM-AS-0725 Assessor Seattle,WA 98104-2384 (206)296-5145 FAX(206)296-0106 Email:assessor.info@aidngcounty.gov http://www.kin¢county.gov/assessor/ ANNEXATION PETITION CERTIFICATION THIS IS TO CERTIFY that the petition submitted October 7, 2008 to the King County Department of Assessments by Angie Mathias, Associate Planner for the City of Renton, supporting the annexation to Renton of the properties described as the Mackay Annexation, have been examined, the property taxpayers, tax parcel numbers, and assessed value of properties listed thereon carefully compared with the King County tax roll records, and as a result of such examination, found to be sufficient under the provisions of the Revised Code of Washington, Section 35A.01.040. The Department of Assessments has not verified that the signature on the petition is valid through comparison with any record of actual signatures, nor that the signature was obtained or submitted in an appropriate time frame, and this document does not certify such to be the case. Dated this 21st day of October, 2008 Scott Noble, King County Assessor CITY OF RENTON COUNCIL AGENDA BILL AI#: (47r e Submitting Data: For Agenda of: November 18, 2008 Dept/Div/Board: Community Services/Facilities Staff Contact: Peter Renner, Facilities Director Agenda Status Ext. 6605 Consent X Subject: Public Hearing. Contract with Wagner Architects for design services at Correspondence. Fire Station 11 for station upgrades. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Contract Information Recommended Action: Approvals: Refer to Finance Committee - Legal Dept X Finance Dept.... X • Risk Management Fiscal Impact: Expenditure Required... $30,000.00 Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget $460,000.00 City Share Total Project SUMMARY OF ACTION: Planned updates and improvements to Fire Station 11 were previously postponed until work could begin on structural upgrades to improve the seismic rating of Fire Station 11, which is now underway. It is prudent from both an operational and project management perspective for these projects to occur simultaneously and using the same general contractor. This Contract represents design services for the update and improvement portion of work at Fire Station 11. A separate contract was previously signed for design services related to the seismic aspect of the project for no more than $10,000.00. STAFF RECOMMENDATION: Approve the Contract with Wagner Architects for design services at Fire Station 11 and authorize the • Mayor and City Clerk to sign the Contract. H:\Peter Renner\Peter Renner 2008\AgBillWagnerFS11.doc f\- -Y tip; �,et• COMMUNITY SERVICES DEPARTMENT • • MEMORANDUM DATE: November 6, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: X Denis Law, Ma r FROM: Terry Higashiyama, Community Services Administrator, Ext. 6606 STAFF CONTACT: Peter Ren> !facilities Director, Ext.6605 SUBJECT: Contract with Wagner Architects Issue: Should the Council authorize the Mayor and the City Clerk to sign a contract with Wagner Architects for design services for upgrades and improvements at Fire Station 11? Recommendation: Council authorize the Mayor and City Clerk to sign a contract with Wagner Architects. wrao,r Background: • A variety of updates and improvements have been identified for Fire Station 11. They are largely concerned with energy efficiency, mechanical systems, and accumulated wear and tear. The scope of work includes a remodeled kitchen/dining area. • These projects were delayed so they could be coordinated with the seismic upgrade of the station, which is now underway. • City staff solicited estimates from four architectural firms on the Small Project Architect Roster and Wagner Architects estimate is the lowest. The work is scheduled to be invoiced on a cost-plus basis and Wagner Architect's rates for their staff working on the project are the lowest. • The expected cost for the scope of work shall not exceed$30,000.00. Any hidden issues may call for additional work. • A separate contract for design work for the Fire Station 11 Seismic Project has already been signed with Wagner Architects. This contract was for up to $10,000.00. For FEMA auditing purposes, seismic work was required to be an isolated project. Conclusion: The upgrades at Fire Station 11 requires sufficient design input to ensure that it will be aesthetically appropriate, consistent in utility with other City Fire Stations, sustainable and reasonable to maintain, repair, and operate. Wagner Architects has the qualifications and expertise to produce such a design. Attachment cc: Jay Covington,Chief Administrative Officer `f Iwen Wang,Finance&IS Administrator Larry Warren,City Attorney Bonnie Walton,City Clerk H:\Peter RennerWPeter Renner 2008\lssuePaperWagnerFS 1 I.doc CITY OF RENTON CONTRACT AGREEMENT, CONSULTANT THIS AGREEMENT is made as of thel3thday of October, 2008, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as"CITY" and Wagner Architects, hereinafter referred to as"CONSULTANT,"to provide design services for building energy and ADA upgrades, as well as modifications in support of improved efficiency and modernization at Fire Station 11, 211 Mill Avenue South, Renton, WA 98057, The City and Consultant agree as set forth below. 1. Scope of Services. The Consultant will provide professional services to perform all work described in the Proposal which is included with this Agreement as Exhibit"A." 2. Changes in Scope of Services. The City,without invalidating the Contract, may order changes in the Services consisting of additions,deletions or modifications. Such changes in the work shall be authorized in writing signed by the City and the Consultant. -.4004 3. Time of Performance. All design drawings and related documents shall be completed no later than 120 calendar days after approval of this agreement. Remaining services shall be completed in a timely manner consistent with the construction schedule. 4. Term Of Contract.The Term of this Agreement shall end at completion of the enclosed scope of work. This Agreement may be extended to accomplish changes in scope of services, if required, upon mutual written agreement of the City and the Consultant. 5. Method of Payment. Payment for services shall be made by the City to the Consultant for completed work on a monthly basis. All billings for compensation for work performed under this agreement will list actual time and dates during which work was performed, the title of the Consultant employees doing the work and the compensation shall be figured using the Consultant's hourly fee structure, as shown in Exhibit"B." 6. Contract Sum. The total amount of this Contract shall not exceed the sum of$30,000.00 without written approval from the City. 7. Employment.The Consultant's employees are not employees of the City of Renton. 8. Record Keeping and Reporting. The Consultant shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Consultant agrees to provide access to any records required by the City. 9. Hold Harmless. The Consultant shall indemnify,defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, including claims from third *41601 } parties, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Consultant's own employees,or damage to property occasioned by a negligent act, omission or failure of the Consultant. 10. Insurance. The Consultant shall maintain throughout the duration of this contract the following insurance requirements: General Liability insurance in the amount of$1,000,000 per occurrence/$2,000,000 aggregate; Professional Liability insurance in the amount of$1,000,000 per claim; Automobile Liability in the amount of$1,000,000 per accident; and proof of Workers' Compensation coverage. The City of Renton will be name as a Primary and Non-Contributory Additional Insured on the insurance policy and an endorsement stating such shall be provided. 11. Compliance with Laws. The Consultant and all of the Consultant's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. 12. Conflicts. In the event of any inconsistencies between consultant proposals and this contract, the City of Renton contract shall prevail. This Agreement is entered into as of the day and year written above. CO SULTANT CITY OF RENTON jj/1/ fit Signature Signature Robert Wagner Denis Law, Mayor Printed Name and Title Printed Name and Title Wagner Architects Business Name 1916 Pike Place,#221 Bonnie Walton, City Clerk Mailing Address Seattle 'WA 98101 206 448-2528 Telephone SEISMIC RETROFIT OF RENTON FIRE STATION 11 RENOVATIONS FOR ENERGY AND OPERATIONAL IMPROVEMENTS CITY OF RENTON EXHIBIT A Scope of Services The Consultant shall meet with Fire Department staff and establish a list of potential improvements. The Consultant shall describe these improvements in documents for permitting and bidding. The Consuitnat shall prioritize the potential improvements so that they may be selected as bid proposals allow. The Consultant shall submit for permits The Consultant shall assist in bidding and in administration of the construction contract. EXHIBIT B Billing Rates October 2008 1 Hourly Rates for Staff Time Wagner $ 150.00 Somers $ 85.00 von Walter $ 120.00 Wilson $ 80.00 Talbot $ 75.00 Tsurumaki $ 70.00 D'Ambrosio $ 80.00 Zhu $ 70.00 Intern $ 60.00 2 Expenses Out of pocket expenses including sub consultant expenses To be billed at real cost plus 10% { i CITY OF RENTON COUNCIL AGENDA BILL AI#: (®i h Submitting Data: Community Services For Agenda of: November 17, 2008 Dept/Div/Board.. Jerry Rerecich X6615 Staff Contact Recreation Director Agenda Status Consent X Subject: Public Hearing.. Contract for Holiday Lights Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Issue paper Study Sessions Contract Information Recommended Action: Approvals: Council concur Legal Dept X Finance Dept Other Fiscal Impact: Expenditure Required... $69,385 Balance from Rec acct $ 910 Amount Budgeted $60,000 Billed to Ivars $ 8,475 Total Project Budget $69,385 City Share Total Project.. $60,910 SUMMARY OF ACTION: rlr+' In 2007 an RFP was issued for the purpose of soliciting a vendor for the 2007/2008 Holiday Lights program. Although there was interest from several vendors, Sun Lighting was the only vendor to submit a proposal in the amount of$69,385. Council approved the 2007 contract in November 2007. For 2008 $68,475 is funded and the remainder ($910) will be funded from other Recreation division accounts. STAFF RECOMMENDATION: Approve the contract as proposed. ‘flrr+' Rentonnet/agnbill/ bh (Y C76 4 COMMUNITY SERVICES DEPARTMENT MEMORANDUM• DATE: November 17, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: ..3C-Denis Law, Mayor FROM: Terry Higashiyama'Administrator Community Services STAFF CONTACT: Jerry Rereci ,Recreation Director X6615 SUBJECT: Holiday Lights Contract ISSUE: Should the City Council approve the submitted 2008 Holiday Lights contract? BACKGROUND: For many years the City of Renton has approved a Holiday Lighting program at Gene Coulon Memorial Beach Park, Piazza Park, and Renton City Hall. The event, which runs annually from December 1 through New Year's Day, includes "Clam Lights" and the Tree Lighting at Piazza Park, and is a welcoming addition to the arrival of the Argosy Christmas Ship. Thousands of participants look forward to the lights each season. In 2007 an RFP resulted in four vendors showing an interest in the project. The 2007 RFP called for the same vendor to be used for two consecutive years provided that funding was available. Three of the four vendors participated in the walk through, and one of the three submitted a proposal. Only Sun Lighting submitted a proposal. A new RFP will be issued in 2009 for the 2009/2010 Holiday Lighting Program. The event will be funded by$60,000 from the 2008 budget and $8,475 billed directly to Ivar's from the Ivar's Inc. community events fund. The balance will be funded from the recreation division fund. STAFF RECOMMENDATION The Renton City Council should approve the proposed contract. C: Jay Covington, CAO Iwen Wang, F & IS Administrator Noise h:\jerry 2008\iphollites.doc 1`tY City of Renton Community Services Department Ps i! - , x � • . ^ _ Pea W Y" THIS AGREEMENT is made as of the day of , 2008, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY," and SUN LIGHTING, hereinafter referred to as "CONTRACTOR," to supply and install holiday lighting at Gene Coulon Memorial Beach Park (1201 Lake Washington Blvd. North, Renton, Washington); Piazza Park (233 Burnett Ave. South); and Renton City Hall (1055 South Grady Way, Renton, WA). The City and Contractor agree as set forth below: 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all work described in Attachment B, which is attached hereto and incorporated by reference as if fully set forth. 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. I:\My Documents\2008 Holiday Lightrs\Holiday lights contract 2008.doc City of Renton Contract Agreement Page 2 of 4 3. Time of Performance. The Contractor shall commence performance of the Contract no later than November 14, 2008, and shall complete the full performance of the contract no later than 3:00 p.m., December 3, 2008. for each and every calendar day of delay after the established day of Completion, it is hereby stipulated and agreed that the damages to the City occasioned by said delay will be the sum of Five Hundred Dollars and no cents ($500.00), per calendar day, as liquidated damages (and not as a penalty) for each such day, which shall be paid by the Contractor to the City. 4. Contract Sum. The total amount of this contract is the sum of$69,385.64 (Sixty-Nine Thousand, Three Hundred and Eighty-five Dollars and Sixty- Four cents), including Washington state sales tax. 5. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a voucher or invoice is Nape submitted in the form specified by the City. Payment will be made thirty (30) days after receipt of such voucher or invoice. In the event that the City is late in payment, a twelve percent (12%) per year service charge will be added to the net amount. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 6. Warranty. The Contractor shall be under the duty to remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within the period of twenty-eight (28) days from the date of final acceptance of the work, unless a longer period is specified. I:\My Documents\2008 Holiday Lightrs\Holiday lights contract 2008:doc City of Renton Contract Agreement Page 3 of 4 7. Assignment and Subcontract. The Contractor shall not assign or ""' subcontract any portion of this Contract without express written consent of the City of Renton. 8. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. 9. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, losses of liability, or any portion thereof, including attorneys' fees and costs, arising from property damage or from injury or death to persons including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a 44.100 negligent act, omission or failure of Contractor. The Contractor waives any immunity that may be granted to it under the Washington State Industrial Insurance Act, Title 51 RCW, which waiver has been mutually negotiated. 10. Insurance. The Contractor shall secure and maintain in force throughout the duration of this Contract commercial general liability insurance. A Certificate of Insurance evidencing the Contractor's insurance coverage shall be delivered to the City before executing the Work of this Agreement. City of Renton insurance requirements are listed in Attachment C. 11. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. I:\My Documents\2008 Holiday Lightrs\Holiday lights contract 2008.doc City of Renton Contract Agreement Page 4 of 4 �r 12. Discrimination Prohibited. The Contractor shall comply with the Fair Practices and Non-Discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. The Contractor shall complete the "Affidavit of Compliance" included in this Agreement as Attachment A. 13. City of Renton Business License. Prior to signing a contract, the Contractor agrees to purchase a City of Renton Business License and maintain the license in full force and effect throughout the work of the project. The License may be purchased from the City Clerk located in the City of Renton Municipal Building, 1055 S. Grady Way, Renton, WA. This Agreement is entered into as of the day and year written above. CONTRACTOR CITY OF RENTON Signature Signature Printed Name and Title Printed Name and Title Business Name Mailing Address City State Zip Telephone I:\My Documents\2008Holiday Lightrs\Holiday lights contract 2008.doc Attachment B - 1 of 4 `q Y 0 • 2008 City of Renton Holiday Lights Scope of Work The project scope includes the following tasks: • Provide lighting at the aforementioned sites as described within proposal submitted by Sun Lighting. • Provide personnel to perform work in a timely and safe manner. • Provide all required lights, power distribution boxes, electrical cords, and necessary weather protection for equipment. • Install all equipment. • Conduct working tests to ensure electrical balance and integrated operation of equipment. • Be present for first night of operation at the three areas involved. • Provide maintenance during duration of event. • Provide for timely removal of equipment. Provided by the City of Renton: • Twenty(20)power distribution centers (spider boxes) • Eighteen(18)50-foot power cords • Ten (10) 100-foot power cords Use of this equipment is complimentary at the discretion of the vendor. All equipment shall be weather-proofed at the expense of the vendor. *4000 Areas to be lighted: Described during walk-through. Gene Coulon Memorial Beach Park • 1,040 amps available • Eight(8)double-pole, 50-amp receptacles • Twelve (12)20-amp receptacles Piazza Park 300 amps available Renton City Hall • 180 amps available • Vendor must connect to a NEMA L21-20, 3-phase, 4-pole, 5-wire twist lock device. Additional requirements of vendors: • Provide light-mounting hardware as needed. • Provide maintenance during the length of the program as needed (December 5, 2008, through January 1, 2009). • Make repairs as needed due to weather conditions. • Maintenance response must be completed by 5:00 p.m. the day after the report is made. • Vendor must supply phone number for maintenance reporting. 1:1My Documents\2008 Holiday Lightrs\Holiday Lights Attachment B-Scope of Work 2008.doc p. 1 of 2 Attachment B -2 of 4. Timeline: • Installation may begin November 1, 2008 • All areas must be functional by 3:00 p.m. on Wednesday, December 3, 2008 • Vendor representative must be present for opening ceremony on Friday, December 5, 2008, at 6:00 p.m. at Gene Coulon Memorial Beach Park, and Saturday, December 6, 2008, at 5:00 p.m. at Piazza Park. • Removal of lights and equipment must be completed by January 25, 2009. w I:1My Documents\2008 Holiday Lightrs\Holiday Lights Attachment B-Scope of Work 2008.doc p. 2 of 2 A Attachment B -3 of 4 SEA I ILE City of Renton Holiday Lights Scope of Work Gene Coulon Park Location Points of Light North of Ivar's and west of walking path 20,000 Illuminate(10)deciduous trees with green wrapped trunks and a contrasting solid wrapped pastel canopy using up to(200), 100 bulb solid color miniature light strings North of Ivar's and east of walking path 50,000 Illuminate(20)Sequoia trees with (11)vertical lines each using up to(500), 100 bulb clear miniature light strings total North of Ivar's and east of walking path 15,000 Illuminate the ground in front of the Sequoias with designs of light using up to(150)blue/green solid colors to contrast the clear sequoia towers above North of Ivar's east of walking trail 3000 Illuminate(2)deciduous trees with green wrapped trunks and a contrasting solid wrapped pastel canopy using up to(30), 100 bulb solid color miniature light strings North picnic shelter area 20,000 Illuminate(8)deciduous trees with green wrapped trunks and a contrasting solid wrapped pastel canopy using up to(200), 100 bulb solid color miniature light strings North picnic shelter 640 Decorate the gutter lines and ridge lines of the shelter using alternating red and green 6"spacing C-7 translucent bulbs South of Kidd Valley restaurant to walkway 62,500 Illuminate(25)Sequoia trees with(11)vertical lines each using up to(625), 100 bulb clear miniature light strings total South of Kidd Valley restaurant to walkway 15,000 Illuminate the ground in front of the sequoias with designs of light using up to(150)blue/green solid colors to contrast the clear sequoia towers above South of Kidd Valley restaurant to walkway 34,500 Illuminate(23)deciduous trees with green wrapped trunks and a contrasting solid wrapped pastel canopy using up to(345), 100 bulb solid color miniature light strings Ivar's and Kidd Valley, Pavilion picnic shelter, Pilothouse 2400 Decorate the gutter lines and ridge lines using alternating red and green 6"spacing C-7 translucent bulbs Pavilion Second Story 800 Decorate(5)wire lines on all sides using up to(8), 100 bulb clear miniature light strings Attachment B-4 of 4 SEATTLE Water Walk 1140 Install multi colored C-9 12"spaced light strings along both sides of the water walk heading west and on the railing sides of the north and south section,mounting with customer provided brackets and hardware Ivar's"Clam"display setup Setup customer provided"clam"displays in the lawn between Ivars and the north picnic shelter Happy Holidays,City of Renton Clam Lights,and Ivar's signs Install-(3)custom built signs(locations at Coulon to be determined by the city) BONUS LIGHTS 15,000 Illuminate the park with designs of light using up to(150), 100 bulb miniature light strings.These lights are available at the discretion and direction of the City of Renton,pending available power,to be used to increase lighting on existing items or add additional illuminations. Piazza Park Location Points of Licht Circle within center of park 10,500 Illuminate(7)deciduous trees with clear wrapped trunks and a clear wrapped clear canopy using up to(105), 100 bulb clear miniature light strings West of fountain 750 Decorate(1) 16'living noble fir tree using multi colored translucent C-7 bulbs with up(30),25 bulb strings Iry Planting areas around the park 45,000 Decorate all shrubbery planting areas in the park using up to(450)solid color 100 bulb miniature lights, using a different color string for each species of plant(to create contrast and variation). City Hall Location Points of Light Lower lawn and lower parking area trees 23,000 Illuminate<23)deciduous trees with clear wrapped trunks and a clear wrapped canopy using up to(230), 100 bulb clear miniature light strings Gene Coulon Park $49,71-0.00 Piazza Park $9405.00 City Hall $4600.00 Subtotal $63,715.00 Tax (8.9%) $5670.64 TOTAL COST FOR ABOVE SCOPE Of WORK $69,3854 41111, Attachment C Insurance Requirements For the City of Renton Please provide this document to your insurance agent The City of Renton requires the industry standard: • $1,000,000 Commercial General Liability, with$2,000,000 in the aggregate • $1,000,000 Auto Liability (Needed if a vehicle will be used in performance of work. This would include delivery of products to worksite) • $1,000,000 Excess Liability (if specified in contract) • Proof of Workers' Compensation coverage (provide the number) • $1,000,000 Professional Liability (if specified in contract) Requirements unique to the City of Renton: • Name the City of Renton as a Primary and Non-contributory Additional Insured on the policy • Provide the endorsement page(s) from the policy(ies),evidencing Primary & Non-contributory coverage • Modify the cancellation clause to state: "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 45 days written notice to the certificate holder to the left." • Put descriptive text of the project in the"Description of Operations" box • The certificate holder must read: City of Renton ATTN: (City project manager name/dept provided by your insured} (Address provided by your insured} (City, State, Zip) CITY OF RENTON COUNCIL AGENDA BILL AI#: r Submitting Data: Community and Economic For Agenda of: November 17, 2008 Development Dept/Div/Board.. Development Services Division Staff Contact Jan Illian x—7216 Agenda Status Consent X Subject: Public Hearing.. Alder Crossing Final Plat aka: Westcoast Plat Correspondence. Ordinance File No. LUA 08-108 FP (LUA 04-149PP). Resolution X Old Business Exhibits: New Business 1. Resolution, legal description, vicinity map, and Study Sessions project site map Information 2. Staff report and Recommendation Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: The recommendation for approval of the referenced final plat is submitted for Council action. This plat divides 10.82 acres into 60 single-family residential lots and 3 storm drainage tracts. The construction of the utilities and street improvements to serve the lots is complete at this time. All construction will be approved, accepted, or guaranteed as required through the Development Services prior to recording of the plat. All conditions placed on the preliminary plat by City Council will be met prior to the recording of the plat. STAFF RECOMMENDATION: Approve the Alder Crossing Plat—LUA 08-108FP, with the following conditions and adopt the resolution. 1. All plat improvements shall be either constructed or deferred to the satisfaction of City staff prior to the recording of the plat. 2. All plat fees shall be paid prior to recording of the plat. CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING FINAL PLAT (ALDER CROSSING, FILE NO. LUA-08- 108FP—FORMERLY KNOWN AS WESTCOAST PLAT). WHEREAS, a petition for the approval of a final plat for the subdivision of a certain tract of land as hereinafter more particularly described, located within the City of Renton, has been duly approved by the Department of Community and Economic Development; and WHEREAS, after investigation, the Administrator of the Department of Community and Economic Development has considered and recommended the approval of the final plat, and the approval is proper and advisable and in the public interest; and WHEREAS, the City Council has determined that appropriate provisions are made for the public health, safety, and general welfare and for such open spaces, drainage ways, streets or '`fir." roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools, school grounds, sidewalks and other planning features that assure safe walking conditions for students who walk to and from school; and WHEREAS, the City Council has determined that the public use and interest will be served by the platting of the subdivision and dedication; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The final plat is hereby approved pertaining to the following described real estate, to wit: loorre 1 1/4 RESOLUTION NO. See Exhibit it "A" attached hereto and made a part hereof as if fully set forth (The property, consisting of approximately 10.82 acres, is located on NE 4th Street between Hoquiam Ave. NE and Field Ave. NE.) Such plat is subject to the laws and ordinances of the City of Renton and subject to the findings, conclusions and recommendation of the Department of Community and Economic Development dated October 15, 2008. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1382:10/17/08:scr 2 • Legal Description for Alder Crossing NNWPARCEL A: THE SOUTH HALF OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH,RANGE 5 EAST,W.M.; EXCEPT THE WEST 30 FEET AND THE EAST 30 FEET THEREOF; SITUATE IN THE CITY OF RENTON,COUNTY OF KING,STATE OF WASHINGTON. PARCEL B: THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH,RANGE 5 EAST,W.M.; EXCEPT THE EAST 30 FEET AND THE WEST 30 FEET FOR ROAD; AND EXCEPT THAT PORTION THEREOF CONVEYED TO KING COUNTY BY DEED RECORDED UNDER RECORDING NO.8705050923; TOGETHER WITH AN EASEMENT FOR INGRESS,EGRESS AND UTILITIES OVER, UPON AND ACROSS THE SOUTH 30 FEET OF THE WEST 30 FEET OF THE SOUTH 100 FEET OF THE WEST 190 FEET OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH,RANGE 5 EAST,W.M.; TOGETHER WITH AN EASEMENT FOR INGRESS,EGRESS AND UTILITIES OVER,UPON AND ACROSS THE EAST 30 FEET OF THE WEST 220 FEET OF THE SOUTH 30 FEET OF SAID SUBDIVISION; SITUATE IN THE CITY OF RENTON,COUNTY OF KING,STATE OF WASHINGTON. PARCEL C: THE WEST 19 FEET OF THE EAST 150 FEET OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE Now W.M.; QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M.; EXCEPT THE NORTH 42 FEET CONVEYED TO KING COUNTY FOR ROAD BY DEED RECORDED FEBRUARY 3, 1965, UNDER RECORDING NUMBER 5840155; SITUATE IN THE COUNTY OF KING,STATE OF WASHINGTON. PARCEL D: THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF THE NORTHEAST 1/4 OF SECTION 15, TOWNSHIP 23 NORTH, RANGE 5 EAST,W.M.; EXCEPT THE EAST 150 FEET; EXCEPT THE WEST 30 FEET; AND EXCEPT THE NORTH 42 FEET THEREOF CONVEYED TO KING COUNTY FOR ROAD,BY DEED RECORDED UNDER RECORDING NO.5738288; SITUATE IN THE CITY OF RENTON,COUNTY OF KING,STATE OF WASHINGTON. PARCEL E: THE WEST 24 FEET OF THE WEST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH,RANGE 5 EAST, W.M.; EXCEPT THE NORTH 42 FEET THEREOF CONVEYED TO KING COUNTY FOR ROAD UNDER DEED RECORDED UNDER RECORDING NO.5840155; AND THE EAST 131 FEET OF THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 15; `ire i i -- - I - - i3 - - - - , - - - 138TH AVE SE i — /DUVALL AVENUE I I IZ m i CE)z ' L 1 I2 n 1 o m D / n m 1 ^C �O - J '. O " M I FIELD AVE NE - AVF SE \ .te ■ e .�. � .MI 7 LTr IO -%- III \ 1 o "13Z ' 0 , dipiL , .., • ♦ **414118 r------- - -'- -,, 7- ,, ,CD) _, I ci% ir _ . , „......_,,,,s____ ,‘ 11 _______, ,._, ,„ , , ,. , ... , , ,:\ , ,, ..._. ___,,_ • .. • HOQ :„ AI _ _ HOQUTAM AVENUE NE_ 142ND AV_ + 7-1 ; 1 i 1 (, 1 1 - �� l i l l , � ' � I I L_LL 1� q I :.. • VOL/PG ALDER CROSSING NW 1/4, NE 1/4, SEC. 15, T. 23 N., R. 5 E., W.M. CITY OF RENTON, KING COUNTY, WASHINGTON T T END S BRASS DISC ON CONC SURFACE 10_ N.E. 4th S/ (S.E 128th S!.) 0 INT%.OF NE ATH ST h 148tH AVE I - - (BASIS OF BEARING) N 88'21109'W 26 2.56'2.56' RI SE. C.O.R.DATA LARD/1852 (3/04) /IS r - _ (_) 2642.75'(M) S. ,/4 COR.SEC 10-23-SE.J I I 2288 24' - ,0 1, END 3'BRASS DISC-KING E LINE OF THE W 24 FEET OF Jr O0 15 14 COUNTY SURVEY MON-SET N 68'21'09'W I THE NE 1/4,OF THE NW 1/4, END 1-1/2'ALLUMINUM DSC 1624 1 324.34 OF THE NW 1/4,OF THE NE W/PUNCH,RUSH W/SURFACE T FLUSH W/CONE (3/04) ' 1/4 OF SEG 15-23-5E. —O THE INT%_OF NE 4TH ST �88 20..)%-(C°'''262S 6 II IN 1 6 0 411141,1/4 II,, I I AND 142ND AVEI SE (3/04) 1 1I � I-LIZZV s NO 3-BRASS DISC'KING TR. 1999 1 COUNTCETELUSH SURW/EV SENC MON'W/PUNCH 2 59 42 I I 29 I 28 ( 27 I CENTERLINE Of SE 128T8T H ST C.O.R DATA CARD#1851 (3/04) I H _ H P �_ 58 , 43 n11Q� I — _ uNPLA 1 3 O, 57 R 44 N 3I I A2o� 10 11 c5 13 4 5 6 45 X11= I✓1 SK R gOp p05' 30 31 I 32 I 1 �5 A`)$o I ,_ o( VOL - — 220,22 • s 1 N.E. 3RD 0°4°s 55 46 g CDI 4 I 5 +414,p FST, R�ti�N 5 z —1 SHEET 55 0 6 JERK PGS'I———_P .Syo\'' I 54 47 1 r I —VOL. 2 h I 35 3I 34 I 33 I I I; N 2763'22'W \I I 48 7 I s THE TNW` /4INE 00FTTHE HE SNW I/4.OF I TRACT A 29.92' I I THE NE 1/4 Of SEC 15-23-5E. T 7 I 4 9 N 4 00 W 276.46' I I NI. E I 33 A I I N42z A9, \1; 1 _ _ ( o ,� 50 . _EY B �<o ua r\P 9s I ee„P I w° \ v. \ TD •11136134 • TE TR. F� y ' �,. -- UNPLAT ° j (DETENTION) \ 0 h ti,o _ _ NE 3RD ST. E 3RD I —I _ 1,,,,,'-,_, R _ _ _5 SL•� IN — 1 I I 9all/ 30 L” �1 10 26 •• I P���o I :H \A 29 oiS Z 4:111111 • -- -- \ 1111ft28 --II \ U u 1 2 WETLAND -SUN-�Y� Q _ � \ TRACT \ B v 2 4 \ j TT — f m E /,N :047.26 C 1 / v NpLA \ 1055866 P.0 H I \ 1286 s' TRACT B - b O I P807 FT STATISTIfS \SEE RESTRICTION 14, SHEET 2 I I\'I -S \ / / ZONING R-e / 8-10 UN PLATTED 1 � L J�I� '�� 23 \ CROS RITICAL ROOPUESRTV AREA 389862 SF/200,5 290,567SF -y1 I PUBLIC RIGHT OF WAY AREAS.20.087 5F/53,749 SF Y o 10 e�1? 4 \ ALLEYS. 0 SF / 9.961 SF 1 I, '2 DRIVEWAY ACESS AREAS 0 SF /1.580 211,SF NET PROJECT AREA. 120,807 / 211.329 PROPOSED LOTS 4 / 46 Ie 19 PROPOSED DENSITY(UNITS/AC) 15 / 9 QHER SHgq...... \si 20 SlO•'OF/W^A s„,;,.."2., yi y L I W \ -f, c. ,,C ,106 N'Tb \� • I 13 � " \ N :: 4' W :IA iu LINE TABLE ''F. 'CI 3 TEaC'?'� yh ''''''.F4.1. '7 5 _ 1 '''''Fir. P ho, 1\--TE-2- ND CT LINE LENGTH BEARING DNA(ANO JO'ACCESS yti 1 4 L1 12.08 N 35'23'17'E EXPIRES. /Y/y EASEMENT PER DEC • p ' ? FO L2 412 N 64'25'57'W .... I N0.8705050923 ^6 N 88'24'11 W o. L3 1887 N 59'22'15 E y/�/-I I I n 30.01') 8 N SJ 15 1 L.2 L4 'B 12 N 77'02'50'E J L. LS 2590 N 33'37'20'W '3 '6" 16 1 / 18, ss L6 28.30 N 53'57351 W 60 0 60 120 160 I N 00'31'45'E W 4 N6,p. I I LB 2066 N 10'02'40'E I M•�—= — — 30.01• 20261' 4?`TOz? W J L9 2014 N 2712'05"E 1 0 }J N 3730'}3 E �` SOUTH LINE OF THE N. 1/2 OF THE SW 1/4 OF�/ N 66'24'11 41.1,51' LII 14.96 NOB"31'5]'E I^SA'cale 1" VO' THE NW 1/d,OF THE NE T/4 OF SEC 15-23-SE I L18 973 N 51'05'33'W JAN L19 3018 N 57'31'37'W PUT OF MORGAN PLACE AS RECORDED IN VOL 205 OF PLATS.PAGE 68,UNDER LEGEND RECORDING NO.20020228001891,RECORDS OF KING COUNTY,WASHINGTON. • SET 1/2 X 24'REBAR WITH 1 3/4'PLASTIC CM 0 STAMPED MEAD G"MAN A:ASSOCIATES }N}0/35165/36811" Mead Gilman & Assoc. \ EQUIPMENT & PROCEDURES A 5-ELECTRONIC TOTAL STATION WAS USED FOR THIS FIELD TRAVERSE SURVEY CI PRIVATE UTILTIES EASEMENT SEE EASEMENT M G G3 ACCURACY MEETS OR EXCEEDS WAC 332-130-090. PROVISIONS,NOTE 1,SHEET 2\ ESM1 REC/2008030500058, Professional Land Surveyors REFERENCES 98072 1. PUT OF MORGAN PLACE AS RECORDED IN VOL 205 OF PLATS,PAGE 68,UNDER (M) MEASURED P,O, BOX 289, WOOFAX WA 6-6)0 RECORDING NO 20020228001891.RECORDS OF KING COUNTY,WASHINGTON. (RI) SEE REFERENCE NUMBER I JOB NO. 04044 PHONE: (425) 486-1252 FAX (425) 486-6108 SHEET 3 OF 6 DEVELOPMENT SERVICES DIVISION COMMUNITY AND ECONOMIC DEVELOPMENT CITY OF RENTON STAFF REPORT AND RECOMMENDATIONS APPLICANT: Camwest West Coast LLC Alder Crossing Plat File: LUA 08-108 FP LUA04-149PP aka: Westcoast Plat LOCATION: 4925 NE 4th Street NE 1/4 Section 15,Twn. 23N. Rge. 5E. WM SUMMARY OF REQUEST: Final Plat for 60 single-family residential lots with sewer, storm, streets, lighting, and three drainage tracts. Water service is Water District 90. RECOMMENDATION: Approve With Conditions FINDINGS, CONCLUSIONS & RECOMMENDATION Having reviewed the record documents in this matter, staff now makes and enters the following: FINDINGS: 1. The applicant,Monte Dunn, Camwest West Coast LLC, filed a request for approval of a 60-lot Final Plat. 2. The yellow file containing all staff reports, the State Environmental Policy Act (SEPA) documentation, and other pertinent materials was entered into the record as Exhibit No. 1. 3. The 60-lot preliminary plat was subject to Environmental Review. 4. The subject proposal was reviewed by all depaitiuents with an interest in the matter. 5. The subject site is located at 4925 NE 4th Street. The new plat is located in the NE 1/4 of Sec. 15, Twn. 23N. Rge. 5E. WM. 6. The subject site is 10.82-acres. Combines three existing tax parcels. 7. The Preliminary Plat received City of Renton Council approval on September 11,2006. 8. The site is combined R-8 and R-10 (Single Family) land use zoning, with the adoption of Ordinance 4404 enacted in June 1993. 9. The Final Plat complies with both the Zoning Code and the Comprehensive Plan. Page 2 10. The Preliminary Plat was subject to a number of conditions as a result of plat review. The applicant has err complied with the following conditions: 1) The applicant has submitted a Wetland Mitigation Plan. 2) The applicant has submitted a revised conceptual landscape plan. 3) A draft Homeowner's Association agreement has been submitted for review. 4) The applicant provided temporary erosion control in accordance with the Department of Ecology's Stormwater Management Manual. 5) The alley has been signed for right-in and right-out only and a median has been installed in NE 4`h Street. 6) The outside perimeter of the wetland buffer has been signed and fenced with a split rail fence. 7) The cul-de-sac shown at Road"B"has been replaced by a street. 8) A Native Growth Protection Easement has been submitted for review. 9) The applicant has complied with the Geotechnical report submitted by Associated Earth Sciences, dated December 3, 2004. 10) The project has complied with the 2005 King County Surface Water Manual. 11) Lots 16 and 19 have complied with lot size and set back requirements. 12) The applicant has provided half street improvements in Hoquiam. 13) Fire Mitigation fees will be paid prior to recording of the plat. 14) Park Mitigation fees will be paid prior to recording of the plat. 15) Transportation Mitigation fees will be paid prior to recording of the plat. CONCLUSIONS: The Final Plat generally appears to satisfy the conditions imposed by the preliminary plat process and therefore should be approved by the City Council. RECOMMENDATION: The City Council should approve the Final Plat with the following conditions: 1. All plat improvements shall be either constructed or deferred to the satisfaction of City staff prior to the recording of the plat. 2. All fees shall be paid prior to the recording of the plat. SUBMITTED THIS/5 DAY of'�7,2008 EVELOPMENT SERVICES DIVISION CITY OF RENTON COUNCIL AGENDA BILL _ (12 • Submitting Data: For Agenda of: 1." Dept/Div/Board.. Finance/Information Services November 17, 2008 Staff Contact George McBride, Information I Agenda Status Services _ Consent X Subject: Public Hearing.. Postal Express Contract for Mail Pickup/Delivery and Correspondence.. Postage Metering Ordinance Resolution Old Business Exhibits: New Business Study Sessions Issue Paper Information Postal Express Contract Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept Other I Fiscal Impact: Expenditure Required... $ 41,386.50 Transfer/Amendment Amount Budgeted $149,940.00 Revenue Generated Total Project Budget $ 41,386.50 City Share Total Project SUMMARY OF ACTION: Approval of contract with Postal Express for City's mail daily pickup and delivery and postage metering. STAFF RECOMMENDATION: Approval of Postal Express Contract. H:\FINANCE\ADMINSUP\Ol_AgendaBills\2008_Mail Delivery and Metering Contract with Postal Express.doc ti` Y O FIRE & EMERGENCY SERVICES Ni,,,, I. ® , DEPARTMENT `eP'�N�o� MEMORANDUM DATE: November 10, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: 1- Denis Law, Mayor 11 FROM: Iwen Wang, FIS Administrator��(/V STAFF CONTACT: George McBride, IS Director SUBJECT: Mail Delivery/Pickup and Metering Contract ISSUE: Should the City approve a contract with Postal Express for the daily pickup and delivery of mail and postage metering services? RECOMMENDATION: "tawStaff recommends approval of the contract with Postal Express. BACKGROUND SUMMARY: This contract will provide to the City the daily pickup and delivery services of the USPS mail along with postage metering(applying postage). These services are contracted due to staff workload limitations. We are also certain, given that$41,386.50 for a three-year period is much more cost effective than having a City employee perform the same work. CONCLUSION: Finance and Information Services Department recommends that the attached contract be executed with Postal Express. GM/mr Attachment: Postal Express Contract Mail/Courier Services Agreement cc: Bonnie Walton,City Clerk Jay Covington,CAO George McBride,Information Services Linda Parks,Fiscal Director/Finance i® Postal Express EvrasPsckage•MallLogIstics•CourierSerekr POSTAL EXPRESS CONTRACT MAIL/ COURIER SERVICES AGREEMENT This agreement will commence on September 1, 2008, between Postal Express, Inc. and, the City of Renton - 1055 S Grady Way, P-2 Print Shop-Renton, WA 98057. Article 1: DUTIES AND RESPONSIBILITIES Postal Express shall provide services as described in Exhibit A. Delivery times are contingent upon traffic and weather. This service will be Monday through Friday, excluding the following holidays; New Years Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, and Christmas Day. Postal Express will present all mail for pre-sort and any other postage discounts;however Postal Express cannot guarantee all mail will be sent at these discounts, but will provide monthly reports to show how the mail qualifies, Postal Express will also manage and distribute a postage breakdown by department upon direction from the City of Renton. Postal Express pledges it will process all the mail the same day of pick-up, however cannot guarantee this due to conditions beyond control, i.e. machine breakdown, power outage, and other unique situations. Additionally, any special mailings that are not within daily average volumes will require a 24 hour notification by fax to our main office, additionally will have paper notification on the mailing itself to include exact details in how it is to be serviced, department, mail date, and contact name and phone number. Article 2: COMPENSATION City of Renton will pay Postal Express the rates as described in Exhibit A. During periods of volatile fuel prices, Postal Express reserves the right to charge a fuel surcharge. Invoices will be sent by Postal Express on a monthly basis. Payment terms are net 10 days, invoices over 30 days past due are subject to a late charge. Payment should be remitted to the following: rrl Postal Express Attn.: Accts. Receivable PO Box 864 Bellevue, WA 98009 Article 3: INSURANCE Upon request, Postal Express will provide proof of the following: a) Workers Compensation and Employers' Liability, Stop Gap of$1,000,000 for each occurrence. b) Commercial General Liability, not less than$1,000,000.00 for each occurrence of Bodily Injury and$1,000,000.00 aggregate. c) Commercial Auto Liability: Commercial Liability form, including all Owned, Non- Owned and Hired vehicles with combined limits of$1,000,000.00 per accident. d) Excess liability/umbrella policy for an additional$5,000,000.00 Article 4: TERMS This agreement shall commence on the date first written above and shall remain in effect for three (3) years, at such time, with sixty (60) days written notice the contract may be renewed for the same period under contract addendum. The terms of this contract shall apply to the above mentioned services as well as any services added after the above effective date. Rates are subject to change on an annual basis in January. Either party may terminate the agreement upon sixty(60)days written notice. Placement Fee: Customer understands that the Postal Express Drivers supplied by Postal Express are the result of substantial expense on the part of Postal Express for advertising, screening, testing and training of its Postal Express Drivers. Therefore, in partial consideration for this service, Customer agrees that if any Postal Express tri Driver is employed by Customer, its associates, affiliates, or subsidiaries as an employee or independent contractor to Customer during a temporary assignment within one (1) year after the last assignment, Customer agrees to pay Postal Express an amount equal to the Postal Express placement fee of $3500.00. However, Postal Express fir Package•MaII Waft•Courier&enice Postal Express agrees to waive said fee provided Customer hires the Postal Express Driver for a position other '411'w than driving and further that Postal Express replaces the driver position with a different Postal Express driver. ACCEPTED BY: CITY OF RENTON ACCEPTED : : •OSTA X ESS Signature: Signature: ; , d Print Name: Print Name: Ruben Pedersen Title: Title: Sales Dire for Date: Date: o�17;2--�©� Noise 2008.Contract.City of Renton.Exhibit A.09-08-08 EXHIBIT A-CITY OF RENTON Requested I 1 Actual Service Daily FREQ PU DEL Service Name Address FLOOR City State Zip Time Price M-F X Postal Express Mail Processing SEATTLE WA $28.31 M-F X USPS Renton WA INCL Morning Mail I _ M-F X Delivery City of Renton 1055 S Grady Way I Print Shop Renton WA 98057 $11.78 Afternoon M-F X Mail Pick Up City of Renton 1055 S Grady Way Print Shop Renton WA 98057 $11.78 M-F X USPS Seattle WA I INCL Daily Total $51.87 1 i Daily Price is a base rate that allows for 6 tubs/trays. For shipments larger than 6 mail tubs/trays,scheduling must be called in by 1:00 PM for same day delivery to the Postal Express mail processing facility. Pricing for shipments larger than 6 mail tubs/trays will be extra. Fuel Surcharge Extra. 9/10/2008 Post ''xpress Confidential PM i Page 1 CITY OF RENTON COUNCIL AGENDA BILL 0 At#: Submitting Data: For Agenda of: November 17, 2008 Dept/Div/Board.. Fire & Emergency Services Dept. Staff Contact Bob Van Horne, Deputy Chief Agenda Status Consent X Subject: Public Hearing.. Correspondence.. Department of Homeland Security Assistance to Ordinance X Firefighter Grant Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Ordinance Information Recommended Action: Approvals: Council Concur Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... $648,515.09 Transfer/Amendment $509,900.00 Amount Budgeted $648,515.09 Revenue Generated $509,900.00 Total Project Budget $648,515.09 City Share Total Project $138,615.09 SUMMARY OF ACTION: Our current communication equipment is nearing the end of its service life so the Department submitted for a grant through the Department of Homeland Security Assistance to Firefighter Grant program. In January of 2008 the Department was awarded a grant of$509,900.00 and the grant stipulates we fund 20% ($127,475.00) so with our portion the grant total is $637,375.00. The grant does not cover all our needs so we are adding$11,140.09 from the Department budget to purchase necessary equipment for a new City share of$138,615.09. The Transfer/Amendment and City share equal a total project budget of$648,515.09. Equipment to be purchased includes base stations, apparatus and portable radios, and charging units. STAFF RECOMMENDATION: Authorize the appropriation and expenditure of the Grant funds and adopt the ordinance. 'fY O FIRE & EMERGENCY SERVICES DEPARTMENT ,losec: MEMORANDUM DATE: November 10, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: Denis Law, May /q1 ' FROM: I. David Daniels, Fire Chief/Emergency Services Administrator STAFF CONTACT: Bob Van Horne, Deputy Fire Chief/Safety & Support Services SUBJECT: 2008 Budget Amendment Ordinance to Accept the Department of Homeland Securities' Assistance to Firefighter Grant ISSUE Should the Council accept $509,900 from the Department of Homeland Security's 2007 Assistance to Firefighter Grant program to purchase communication equipment? RECOMMENDATION Adopt the ordinance amending the 2008 Fire Suppression Machinery & Equipment budget by $509,900 and purchase from a sole source vendor as allowed in City Policy 250-02, Section 5.14. BACKGROUND SUMMARY The City of Renton has been awarded a grant for $509,900 from the Department of Homeland Security Assistance to Firefighters 2007 program. The Fire & Emergency Services Department secured the lowest possible pricing through Western States Contractor's Alliance. Motorola is the sole provider of these proprietary communication resources and Fire & Emergency Services received approval from the Homeland Security Department to purchase from a sole source vendor. The purchase of this Motorola equipment is being conducted as a sole source purchase in compliance with City Policy. Day Wireless is the exclusive vendor of Motorola radio equipment for our regional area. The Department currently uses Motorola equipment, along with the rest of King County, on the proprietary Motorola/King County Regional Communications System. Based on interoperability with other jurisdictions and system integrity, we require compatible Motorola equipment to operate as a member of the greater King County automatic and mutual aid service agreements. CONCLUSION Staff recommends the grant be accepted and that the City purchase from the sole source vendor, Day Wireless/Motorola. cc: Iwen Wang, FIS Administrator CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON AMENDING THE FISCAL YEAR 2008 BUDGET BY INCREASING FUND 000 BY $509,900 FOR THE PURPOSE OF PURCHASING EQUIPMENT FOR THE RENTON FIRE AND EMERGENCY SERVICES DEPARTMENT. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Appropriation in the General Fund is hereby increased as follows: Fund 2008 Original Budget 2008 Adjusted Budget Increase Budget Fire Suppression Machinery and Equipment $610,278 $509,900 1,120,178 000.000000.009.5 220.0020.64.000000 Source of funds: Fund Balance (Grant Reimbursement) SECTION II. Funds for this line item are hereby added to the 2008 Budget and hereby removed from the year-end fund balance. '44101# SECTION III. This ordinance shall become effective immediately upon its passage, approval and five (5) days after publication. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor vqmisO 1 ORDINANCE NO. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1520:11/10/08:scr 'ow 2 CITY OF RENTON COUNCIL AGENDA BILL AI#: • jdo Submitting Data: Public Works Department For Agenda of: Dept/Div/Board.. Transportation Systems Division November 17, 2008 Staff Contact.. Derek Akesson, Project Manager, Agenda Status extension 7243 Consent X Subject: Public Hearing.. Correspondence.. Washington State Department of Transportation Ordinance (WSDOT) Bridge Work Agreement Resolution X Old Business Exhibits: New Business X Issue Paper Study Sessions WSDOT Bridge Work Agreement Information TIP#17 (2009-2014) Resolution Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept Other Fiscal Impact: (Fund T 12703.f102.0018.002) Expenditure Required... $ 0 Transfer/Amendment Amount Budgeted $ 90,000 (2009) Revenue Generated $ 0 Total Project Budget $ 625,000 (2009-2014) City Share Total Project.. I SUMMARY OF ACTION: The Bridge Inspection and Repair Program (TIP #17, 2009-2014) was established to meet federal and state requirements for bridge inspections. Traditionally, the City has utilized the services of outside engineering consultants to conduct the routine bridge inspections on the City's bridge inventory. For major bridge repairs, the City has utilized a design-bid-build process. Namely, the City contracts with an outside engineering consultant to design a repair then prepares the project for bid. The project then goes out to bid and is awarded to an outside contractor to complete the work. This process is expensive and time consuming for routine bridge maintenance or minor bridge repairs. The Washington State Department of Transportation has a Northwest Regional Bridge Maintenance Unit that has the experience, expertise and resources to perform routine bridge maintenance and minor repairs on the City's bridge inventory. STAFF RECOMMENDATION: Adopt the resolution authorizing the Mayor and City Clerk to enter into a Bridge Work Agreement with the Washington State Department of Transportation to utilize the bridge maintenance services offered by the Northwest Regional Bridge Maintenance Unit. H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\PROGRAMS\T00106-Bridge Inspection and Repair\WSDOT\Agenda Bill_WSDOT Bridge Maintenance Agreement.doc ti`SY O‘e PUBLIC WORKS DEPARTMENT MEMORANDUMNome DATE: November 17, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: j' Denis Law, Mayor FROM: Gregg ZimmermanJACtfiiinistrator STAFF CNTACT: Derek Akesson, Transportation Design Project Manager, extension 7243 SUBJECT: Washington State Department of Transportation Bridge Work Agreement ISSUE: Should the Council authorize the Mayor and City Clerk to enter into a Bridge Work Agreement the Washington State Department of Transportation to utilize the bridge maintenance services offered by the Northwest Regional Bridge Maintenance Unit? New` RECOMMENDATION: Adopt the resolution authorizing the Mayor and City Clerk to enter into a Bridge Work Agreement with the Washington State Department of Transportation to utilize the bridge maintenance services offered by the Northwest Regional Bridge Maintenance Unit. BACKGROUND: The Bridge Inspection and Repair Program (TIP #17, 2009-2014) was established to meet federal and state requirements for bridge inspections. Traditionally, the City has utilized the services of outside engineering consultants to conduct the routine bridge inspections on the City's bridge inventory. For major bridge repairs, the City has utilized a design-bid-build process. Namely, the City contracts with an outside engineering consultant to design a repair then prepares the project for bid. The project then goes out to bid and is awarded to an outside contractor to complete the work. This process is expensive and time consuming for routine bridge maintenance or minor bridge repairs. The WSDOT Northwest Regional Bridge Maintenance Unit has the experience, expertise and resources to perform routine bridge maintenance and minor bridge repairs for the City. This unit is located in Bellevue and is responsible for the maintenance of all state-owned bridges within the Image northwest region (e.g. I-5, I-90, I-405, SR 167 and SR 169 bridges). It has the capability to perform Marcie Palmer,Council President Members of the Renton City Council Page 2 of 2 November 17,2008 repairs on bridge railing, deck joints, etc. This will allow the City to make minor bridge repairs quicker and cheaper than the current process. This agreement does not commit the City for any services from WSDOT. A request for a specific service must be sent to WSDOT. Once a request is made, WSDOT will send back an estimate to complete the work. WSDOT will not begin any work until authorized to do so by the City. The request and estimate will be processed as a contract subject to approval from the appropriate signature authority from the City. The bridge maintenance services offered by WSDOT will supplement the bridge maintenance services offered by King County. Both agencies have commitments to repair and maintain their respective bridge inventory. As a result, any requests for bridge maintenance on City owned bridges would have to be scheduled. If one agency is busy, the other may not be. This agreement provides the City with the ability to contract with WSDOT for bridge maintenance should King County be busy. cc: Peter Hahn,Deputy PW Administrator—Transportation Bob Hanson,Transportation Design Supervisor Derek Akesson,Transportation Design Project Manager Connie Brundage,Transportation Administrative Secretary H:\Division s\TRANSPOR.TAT\DESIGN.ENG\PROGRAMS\T00106-Bridge Inspection and Repair\WSDOT\Issue Paper_WSDOT Bridge Maintenance Agreement.doc Washington State WDepartment of Transportation °ori✓" Organization and Address Bridge Work City of Renton Public Works Agreement 1055 S. Grady Way Renton, WA 98055-3232 Agreement Number Attachment GCA - 5929 This AGREEMENT is made and entered into this day of , 2008 by and between the State of Washington, Washington State Department of Transportation (WSDOT), acting by and through the Secretary of the Department of Transportation, under virtue of RCW 47.28.140 (hereinafter"STATE"), and the above named agency(hereinafter"AGENCY"). WHEREAS: The AGENCY has a need to have certain work performed on bridges within its jurisdiction and under its control; and WHEREAS: The STATE has the necessary equipment,technical skills, and available time; NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: rrr I This AGREEMENT shall remain in effect for four years, at GENERAL which time the agreement may be renewed in writing. This AGREEMENT may be terminated in writing at any time by This AGREEMENT outlines the terms of bridge either the AGENCY or the STATE. At least thirty days inspection and maintenance work performed on written notice shall be given for renewal or termination. AGENCY owned bridges by the STATE. If any terms or provisions of this AGREEMENT are The STATE shall only be responsible for performing the determined to be invalid, such invalid term or provision shall task after determining that the STATE has the not affect or impair the remainder of the AGREEMENT, but necessary labor, equipment, and materials currently such remainder shall remain in full force and effect to the available to complete the task within the time frame same extent as though the invalid term or provisions were required by the AGENCY, and then signing the task not contained in the AGREEMENT. agreement. Should the STATE decline to perform the task for any reason, no blame shall be placed on the STATE for any • action or non-action by the AGENCY or any other contractor the AGENCY may hire to perform the work II that the STATE has declined to perform. PAYMENT AND REIMBURSEMENT The STATE as agent, acting for and on behalf of the AGENCY shall perform bridge inspection and bridge The AGENCY shall reimburse the STATE for all labor, maintenance work for the AGENCY. The bridge work equipment, and material required to perform the work shall be performed as described in individual task defined in individual task assignments. A task assignment assignments between WSDOT Highways and Local shall be initiated by the AGENCY as a need for services Programs and the AGENCY. The AGENCY shall arises. Payments shall be based on actual costs for labor, supply all traffic control. equipment, and material utilized in completing the task as documented and submitted to the AGENCY for payment. • III The AGENCY's duty to indemnify the STATE shall not BILLING apply to claims based solely upon the conduct of the STATE and its officers, agents and employees. If the Billing by the STATE shall not occur more than once a claims are caused by or result from the concurrent month. negligence of (a) the AGENCY's officers, agents and employees, and (b) the STATE's officers, agents and The AGENCY agrees that if payment or arrangement employees, the AGENCY's duty to indemnify shall apply for payment of any of the STATE's billing for inspection only to the extent of the negligence of the AGENCY or its and maintenance is not made to the STATE within 45 officers, agents and employees. days after the AGENCY has been billed, the STATE The AGENCY's relation to the STATE shall be at all times shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the AGENCY as an independent contractor. For purposes of this from the Motor Vehicle Fund. No additional federal indemnification duty, the AGENCY specifically waives any project funding will be approved until full payment is immunity that may be granted it under the state industrial received unless otherwise directed by the Assistant insurance law, Title 51 RCW. This waiver was mutually Secretary for Highways and Local Programs. negotiated by the parties to this AGREEMENT. V RIGHT OF ENTRY IV The AGENCY hereby grants and conveys to the STATE INDEMNIFICATION AND HOLD HARMLESS the right of entry upon all land in which the AGENCY has interest, within or adjacent to the right of way of the The AGENCY shall indemnify and hold the STATE and highway or street for the purpose of accomplishing the its officers, agents and employees harmless from, and work described in this AGREEMENT. Such right of entry shall process and defend at its own expense, all shall commence upon execution of this AGREEMENT and claims, demands, suits at law or equity, penalties, shall continue until termination of this AGREEMENT under losses, or costs (hereinafter "claims") arising in whole any applicable provision. or in part from the AGENCY's negligence or breach of its obligations under this AGREEMENT to the fullest extent permitted by law and subject to the limitations provided below. The AGENCY's duty shall include VI Neid reasonable attorneys' fees, court costs and all other VENUE claim-related costs, including any costs associated with enforcing this provision. In the event that any party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGEEMENT, the parties hereto agree that such actions shall be initiated in the Superior Court of the state of Washington, situated in Thurston County. Approved as to Form: February 13, 2004 By: /S/ Jeanne A. Cushman Assistant Attorney General Any modification, change, or reformation of this Agreement requires the further approval of the Office of the Attorney General. IN WITNESS WHEREOF, the parties hereby execute this AGREEMENT LOCAL AGENCY STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION By: By: Title: Title: Director, Highways &Local Programs Date: Date: I' CITY OF RENTON PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 2009 -2014 SIX-YEAR TIP Bridge Inspection & Repair Program Functional Classification: N/A Fund: 317 Proj. Length: N/A Proj: 106 TIP No. 17 CONTACT: Derek Akesson 425.430.7243 DESCRIPTION: • STATUS: Inspect all roadway bridges owned by the City every two years to determine bridge sufficiency and load Biennial bridge inspections occur In 2009,2011 and 2013. Scour and load rating for each of ratings,seismic retrofit needs, undertake minor repairs,and preventative maintenance as needed. the bridges were evaluated in 2007 and will continue in 2008.The Monster Road Bridge repairs require an annual inspection frequency for the next three inspection cycles. JUSTIFICATION: CHANGES: Inspection program must be done for safety and funding purposes and as part of WSBIS Program to Working in an interlocal agreement with King County for bridge inspection and repair. determine structural deficiencies, physical deterioration,or functional obsolescence and to qualify for Additional maintenance and inspection of the bridges in 2010 requires additional funds. Federal bridge replacement grant funding. Repair funding is provided to accomplish improvements, identified through the inspection program,that will increase the safety and extend the longevity of the structures. JFunded: 1544,711 ]Unfunded : [250,000 Project Totals Programmed Pre-2009 Six-Year Program ITEM Programmed Spent in 2007 2008 Total 2009 2010 2011 2012 2013 2014 EXPENSES: Planning 3,327 3,327 _ Preliminary Engineering 126,384 16,384 50,000' 60,000 10,000 10,000 10,000 10,000 10,000 10,000 R-O-W(includes Admin) _ Construction 330,000 80,000 250,000 250,000 Construction Services 45,000 20,000 25,000 25,000 Post Construction Services/Other 290,000 290,000 80,000 45,000 40,000, 45,000 40,000 40,000 TOTAL EXPENSES 794,711 19,711 150,000 625,000 90,000 330,000 50,000 55,000 50,000 50,000 SOURCE OF FUNDS: Vehicle Fuel Tax Business License Fee 425,000 10,000 40,000 375,000 90,000 90,000 40,000 55,000 50,000 50,000 Proposed Fund Balance 119,711 9,711 110,000 Grants In-Hand(1) Grants In-Hand(2) Mitigation In-Hand _ - Other In-Hand Other In-Hand Grants Proposed , Other Proposed Undetermined 250,000 250,000 240,000 10,000 TOTAL SOURCES 794,711 19,711_ 150,000 625,000 90,000 330,000 50,000 55,000 50,000 50,000 8,09.Inspect 01/12008 3 39 PM 5-17 FINAL maim • CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH WASHINGTON STATE DEPARTMENT OF TRANSPORTATION REGARDING REPAIR OF CITY-OWNED BRIDGES. WHEREAS, the City of Renton has a need to have certain work performed on bridges within its jurisdiction and under its control; and WHEREAS, the state of Washington Department of Transportation (WSDOT) has the necessary equipment, technical skills, and available time; and WHEREAS, it is necessary to memorialize the terms under which WSDOT will provide bridge maintenance services for the repair of City-owned bridges; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, ,4004 WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with WSDOT entitled Bridge Work Agreement, Agreement Number GCA- 5929, for the purpose of repair of City-owned bridges. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie I. Walton, City Clerk 1 RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1384:10/30/08:scr err 2 4' CITY OF RENTON COUNCIL AGENDA BILL AI#: 6„ K„, Submitting Data: Public Works Department For Agenda of: Dept/Div/Board.. Transportation Systems Division November 17, 2008 Staff Contact Derek Akesson, Project Manager, Agenda Status extension 7243 Consent X Subject: Public Hearing.. Correspondence.. King County Interlocal Agreement for Bridge Ordinance Inspection and Maintenance Work Resolution X Old Business Exhibits: New Business X Issue Paper Study Sessions King County Interlocal Agreement Information TIP #17 (2009-2014) Resolution Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept Other Fiscal Impact: (Fund T12703.f102.0018.002) Expenditure Required... $ 0 Transfer/Amendment Amount Budgeted $ 90,000 (2009) Revenue Generated $ 0 Total Project Budget $ 625,000 (2009-2014) City Share Total Project.. I SUMMARY OF ACTION: The City's Bridge Inspection and Repair Program (TIP #17, 2009-2014) was established to meet federal and state requirements for bridge inspections. Traditionally, the City has utilized the services of outside engineering consultants to conduct the routine bridge inspections on the City's bridge inventory. For major bridge repairs, the City has utilized a design-bid-build process where the City contracts with an outside engineering consultant to design a repair then prepares the project for bid. The project then goes out to bid and is awarded to an outside contractor to complete the work. This process is expensive and time consuming for routine bridge maintenance or minor bridge repairs. The King County Road Services Division has a Bridge and Structures Unit that has the experience, expertise, and resources to perform routine bridge inspections, bridge maintenance and minor repairs on the City's bridge inventory. The attached interlocal agreement would allow us to exercise contracts with King County for routine bridge inspections and repairs along with any of the other services offered by King County. STAFF RECOMMENDATION: Adopt the resolution authorizing the Mayor and City Clerk to enter into an interlocal agreement with King County to utilize the services offered by the King County Road Services Division including bridge inspection and maintenance. H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\PROGRAMS\T00106-Bridge Inspection and Repair\King County\Agenda Bill_King County Interlocal Agreement.doc GY 0,e \ PUBLIC WORKS DEPARTMENT .: ® MEMORANDUM DATE: November 17, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: Denis Law, Mayor FROM: Gregg Zimmerma Linistrator STAFF CNTACT: Derek Akesson, Transportation Design Project Manager (extension 7243) SUBJECT: King County Interlocal Agreement for Bridge Inspection and Maintenance Work ISSUE: Should the Council authorize the Mayor and City Clerk to enter into an interlocal agreement with King County to utilize the services offered by the King County Road Services Division including Bridge Inspection and Bridge Maintenance? Now RECOMMENDATION: Adopt the resolution authorizing the Mayor and City Clerk to enter into an interlocal agreement with King County to utilize the services offered by the King County Road Services Division including bridge inspection and maintenance. BACKGROUND: The City's Bridge Inspection and Repair Program (TIP #17, 2009-2014) was established to meet federal and state requirements for bridge inspections. Traditionally, the City has utilized the services of outside engineering consultants to conduct the routine bridge inspections on the City's bridge inventory. For major bridge repairs, the City has utilized a design—bid—build process where the City contracts with an outside engineering consultant to design a repair then prepares the project for bid. The project then goes out to bid and is awarded to an outside contractor to complete the work. This process is expensive and time consuming for routine bridge maintenance or minor bridge repairs. The King County Bridge and Structures Unit has the experience, expertise, and resources to perform routine bridge inspections for the City at a lower cost. For example, the contract for the 2007 bridge inspections was $26,000 with an outside engineering consultant. The scope of work " did not include the use of an under bridge inspection truck(UBIT). King County has proposed • Marcie Palmer,Council President Members of the Renton City Council Page 2 of 2 November 17,2008 $24,000 to conduct the 2009 bridge inspections for the same number of bridges and its proposal includes the use of a UBIT. In other words, the City will receive more comprehensive bridge inspections at a lower cost from King County. The King County Bridge Maintenance Unit also has the experience, expertise and resources to perform routine bridge maintenance and minor bridge repairs for the City. This work unit is located within the Renton city limits, adjacent to the City Public Works Maintenance Shops. It has the capability to perform repairs on bridge railing, deck joints, etc. This will allow the City to make minor bridge repairs quicker and cheaper than the current process allows. This interlocal agreement does not commit the City for services from King County. A request for a specific service must be sent to King County. Once a request is made, King County will send back an estimate to complete the work. King County will not begin any work until authorized to do so by the City. The requests and estimates will be processed as contracts, subject to approval from the appropriate signature authority from the City. This interlocal agreement is not limited to bridge inspection and maintenance services. Any service offered by King County Road Services Division is available to the City upon a request to King County. For example, the repair of a section of guard rail along a City street could be requested by the City's Public Works Maintenance Services Division. 44.10 cc: Peter Hahn,Deputy PW Administrator—Transportation Mike Stenhouse,Maintenance Services Director Bob Hanson,Transportation Design Supervisor Derek Akesson,Transportation Design Project Manager Connie Brundage,Transportation Administrative Secretary *4400 H:\Division.s\TRANSPOR.TAT\DESIGN.ENG',PROGRAMS'\T00106-Bridge Inspection and Repair`King County\Issue Paper_King County Interlocal Agreement.doc INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND Nur- THE CITY OF--------FOR PROVISION OF SERVICES BY THE KING COUNTY ROAD SERVICES DIVISION THIS AGREEMENT is made and entered into by and between King County,hereinafter called the "County," and the City of , hereinafter called the "City." RECITALS A. The City owns public roads and traffic devices which require maintenance and/or other improvements. B. The City wishes the County Road Services Division to provide or perform certain services for the City. C. The parties can achieve cost savings and benefits in the public's interest by having the County complete those services for the City at the City's expense. D. This Agreement establishes the City's role and responsibilities as the recipient of such services and the County's role and responsibilities as the provider of such services. %ar,. E. The parties are authorized by RCW Chapter 39.34 to enter into an interlocal cooperation agreement of this nature. NOW, THEREFORE,the parties agree as follows: TERMS AND CONDITIONS: 1. Services 1.1 The County Road Services Division will,upon the City's request, provide the City with Traffic Maintenance, Road Maintenance, Construction Management and Engineering, Environmental services and other road related services. Examples of the types of Traffic and Road Maintenance services to be provided are contained in Exhibit 1 of this Agreement. The services provided to the City shall be any service that the City requests to the extent that the County Road Services Division is able to provide such service. 1.2 The County shall only perform services as requested by the City through the procedure described in Section 2 below. 1.3 The County shall act as a contractor of services only and will not purport to represent the City professionally other than in providing the services requested. 1 1.4 The County shall be the lead agency for the completion of work items requested by the City. The County shall provide services in the type, nature, and magnitude "" requested by the City. 1.5 In the event either party decides to make changes to the work items requested that alters the original scope of work, written notification from the City authorizing such changes shall be required preceding any such work. 2. Procedure for Requesting Services 2.1 The City shall request services furnished by the County through the procedure identified in Exhibit 2 of this Agreement. 2.2 The County shall provide the City with a cost estimate for individual service requests. 3. County and City Coordination 3.1 The City and County shall notify each other in writing of their respective operations liaison(s)responsible for administering day-to-day operational activities related to the provision of services under this Agreement. 3.2 The County and City liaisons shall meet as needed to review performance or to resolve problems or disputes. Any problems or disputes which cannot be resolved by the City and County liaisons shall be referred to the authorized City representative and the Road Services Division Director. 4. Personnel and Equipment 4.1 The County is acting hereunder as an independent contractor so that: a. control of personnel standards of performance, discipline, and all other aspects of work shall be governed entirely by the County; b. except as described in 4.3 below, all persons rendering service hereunder shall be for all purposes employees of the County. 4.2 The County shall furnish all personnel, resources, and materials deemed by the County to be necessary to provide the services herein described and subsequently requested and authorized by the City. 4.3 In the event the County uses a contractor to perform one or more of the services requested by the City, the appropriate supervision and inspection of the contractor's work will be performed by the County. 2 *44110I 5. Compensation 5.1 Costs. The City will pay the County for actual costs(direct labor, employee benefits, equipment rental, materials and supplies, utilities,permits, and administrative overhead costs) for the services provided by the County as set forth herein. Administrative overhead costs for each work item shall be charged as a percentage of direct labor costs. 5.2 Billing. The County shall bill the City monthly for the costs of services provided. The monthly bill will reflect actual costs plus the administrative overhead set forth in Section 5.1 above. Payments are due within 30 days of the City's receipt of said invoice. 5.3 Extraordinary Costs. Whenever the City desires to modify a requested service, it shall notify the County in writing of that desire, and the County shall,before providing the modified service, advise the City in writing as to whether the modification would result in any increased or extraordinary costs and the amount thereof. If, after receiving such notification,the City authorizes the modification of service in writing ,then it shall be responsible for any increased or extraordinary costs in the amount specified by the County. If the City decides not to authorize the modification of service, it shall notify the county in writing,and advise the county whether service shall continue as originally requested or the city cancels the request. If the City cancels the request, the City shall be responsible for all cost incurred by the County prior to and in connection with the cancellation. 6. City Responsibilities 6.1 The City hereby gives authority to the County to perform services within the City limits for the purposes of carrying out this Agreement. 6.2 The City is responsible for obtaining any permits or other authorizations that may be necessary for the County to carry out the work under this Agreement. 6.3 Nothing in this Section shall alter the status of the County and the Road Services Division as an independent contractor of the City, and the County's actions shall not be deemed to be those of the City when exercising the authority granted in this Section 6. 7. County Responsibilities 7.1 The County shall furnish and supply all necessary labor, supervision, machinery, equipment, materials, and supplies to perform the services requested by the City. �ro' 3 7.2 The County shall make every effort to recognize pertinent City deadlines for completion of services, and shall notify the City of any hardship or other inability to perform the services requested, including postponement of work due to circumstances requiring the County to prioritize its resources toward emergency- related work outside of the City limits. 8. Duration 8.1 This Agreement is effective upon signature by both parties, and shall remain in effect for the remainder of the calendar year in which it is signed and throughout the following calendar year. 8.2 Thereafter, this Agreement shall renew automatically from year to year effective January 1 to December 31 of each calendar year, unless either party notifies the other in writing to terminate or make substantial changes to this Agreement by April 1 of the preceding calendar year. 9. Indemnification Washington State law shall govern the respective liabilities of the parties to this Agreement for any loss due to property damage or injury to persons arising out of activities conducted pursuant to it. Ned 10. Insurance The County certifies that it is fully self-insured. 11. Audits and Inspections The records and documents pertaining to all matters covered by this Agreement shall be retained and be subject to inspection, review, or audit by the County or the City during the term of this Agreement and for three (3) years after termination. 12. Entire Agreement and Amendments This Agreement contains the entire written agreement of the parties hereto and supersedes any and all prior oral or written representations or understandings. This Agreement may be amended at any time by mutual, written agreement between the parties. 4 13. Invalid Provisions If any provision of this Agreement shall be held invalid, the remainder of the Agreement shall not be affected if such remainder would then continue to serve the purposes and objectives of the parties. 14. Other Provisions 14.1 Nothing contained herein is intended to, nor shall be construed to, create any rights in any party not a signatory to this Agreement, or to form the basis for any liability on the part of the City and the County, or their officials, employees, agents or representatives, to any party not a signatory to this Agreement. 14.2 Waiver of any breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 14.3 The headings in this Agreement are for convenience only and do not in any way limit or amplify the provisions of this Agreement. 14.4 This Agreement contains the entire agreement of the parties and any representations or understandings, whether oral or written, not incorporated herein are excluded. IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date last written below. KING COUNTY CITY OF King County Executive City Mayor Date Date Approved as to Form Approved as to Form ,o," 5 King County Deputy Prosecuting City Attorney Attorney 4'`' 6 Exhibit 1 1. Traffic Services: The following are examples of traffic services provided by the County. Actual services provided will be those requested by the City, and the County shall provide such services in the magnitude, nature, and manner requested by the City. The City shall set its own service level standards and policies for all roadway features. The County is merely a contractor for the purpose of implementing City roadway service standards and policies. 1.1 Sign Maintenance: Replacing faded sign faces and rotten posts, straightening leaning posts, cleating uncleated posts, relocating signs for visibility or pedestrian safety, maintenance of vandalized signs or signs damaged by vehicle accidents, inspection of signs to check for reflectivity, cutting or trimming bushes or limbs blocking visibility, removal of signs when appropriate, installation of new signs upon City request. 1.2 Signal Maintenance: Replacing and cleaning light systems for signal and flasher displays and signs, installation and repair of vehicle detector loops, checking and adjusting signal timing, examining traffic signal operation to assure it is operating as intended, inspecting hardware for wear or deficiencies, testing and repairing of electronic control devices and components, repair or replacement of signal and flasher displays and supports or wiring external to controller cabinets, modification 44600. of controller cabinets, testing of new and modified cabinets and control devices, traffic counter testing and repair, preventative maintenance. 1.3 Sign Fabrication: Design and fabricate signs of any size as needed by the City. 1.4 Crosswalks: Refurbishing with thermoplastics and temporary tape and removal when appropriate. 1.5 Stop Bars: Refurbishing with thermoplastics and temporary tape and removal when appropriate. 1.6 Arrows/Legends: Remarking worn arrows and removing when appropriate. 1.7 Curb Painting: Maintenance of curbing, islands, and parking stalls. 1.8 Raised Pavement Markers: Removal and replacement of raised pavement markers or rumble bars. 1.9 Striping: Painting linear road stripes on pavement, such as centerlines, edge lines, radius and channelization, removal of lines, stripes, or symbols. N► 7 • 1.10 Street Lights: Replacement of light bulbs in existing street lights not maintained by power companies, repair and replacement of street light heads, poles, or wiring. 1.11 Utility Locating: Locating underground traffic facilities for utilities or other digging operations. 1.12 Flasher/Crosswalk Preventative Maintenance: Examining to assure equipment is operating as intended and inspecting hardware for wear or deficiencies. 2. Roadway Maintenance: The following are examples of roadway maintenance services provided by the County. Actual services provided will be those requested by the City, and the County shall provide such services in the magnitude, nature, and manner requested by the City. The City shall set its own service level standards and policies for all roadway features. The County is merely a contractor for the purpose of implementing City roadway service standards and policies. 2.1 Traveled Roadway Surface: Patching, crack pouring, pre-level work, pavement replacement, grading, dust control. 2.2 Shoulders: Restoration construction, paving, curb and gutter repair, spraying, extending pavement edge. 2.3 Drainage: Installation of drainage pipe, curb, catch basins, culvert headers/trash racks; hand ditching, drainage pipe repair, catch basin and manhole cleaning,blade ditching/shoulder pulling, drainage systems cleaning, pipe marking, drainage preparation, catch basin repair, culvert header/trash rack replacement and repair, bucket ditching, catch basin replacement, erosion control, catch basin/manhole cover replacement, silt removal, Ditchmaster ditch cleaning. 2.4 Structures: Installation of rock, gabion and rip-rap walls, guardrails, fencing, median barrier walls; rock wall repair or replacement, guidepost installation, guardrail repair, retaining wall repair, median barrier replacement, guardrail post removal, fencing repair, bridge repair. 2.5 Traffic and Pedestrian Facilities: Concrete sidewalk installation, sidewalk/walkway repair, hazardous material cleanup, street sweeping, street flushing, snow and ice control, maintaining traffic control barricades. 2.6 Roadside: Landscape restoration, slope/shoulder mowing, litter pickup, hand brushing, danger tree removal, landscape maintenance, slide removal, ornamental tree maintenance, tree trimming, hand mowing, roadside spraying, tansy ragwort spraying, washout repair. 8 *411100 Exhibit 2 Services Request Process 1. City liaison completes a"Request and Approval for Services" (Form A attached). 2. City Mayor, or designee, signs under the heading "Authorization for Request of Services" on the Form B. 3. The Form A is transmitted to the County liaison. 4. The County liaison delegates the request to the appropriate Section for review. 5. A County Section representative will complete Form A of the "Request and Approval for Services." Form B will include the recommended action, cost estimate, and proposed schedule. If the Road Services Division is unable to provide the requested service, a notation will be made on the Form B, and the form will be returned to the City in a timely manner. 6. The County's cost estimate will include all applicable costs for the service requested as described in Section 5.1 of the Agreement. Nirrr 7. If the cost estimate is $500 or less, the County may proceed with the requested service as authorized by the city representative on Form A. If the cost estimate is over$500, Form B is transmitted to the City liaison for authorization. The signed Form B is then transmitted back to the County. 8. The County shall complete the requested work upon receipt of the signed Form B. If the County is unable to compete the work in accordance with the proposed schedule, it shall notify the city immediately. 9. The County and City liaisons maintain a file of all service requests. 10. The County liaison maintains a tracking system of all the service requests and provides the City with an updated report at least quarterly. Nialw 9 REQUEST AND APPROVAL FOR SERVICES CITY OF FORM A Request Number: Date: Nature of Request: Location: Requester Name: Address: Telephone: Authorization for Request of Services: City Authorized Signature Date **************************************************************************** FORM B Date: Project/Work Order Number: Recommended Action: Cost Estimate: Proposed Schedule: Authorization to Proceed: Date Completed: Director, Road Services Division Date City Authorized Signature Date (if cost estimate over $500) 10 coariS 0 King County Department of Transportation Road Services Division **re KING COUNTY ROAD SERVICES DIVISION Bridge Inspection Services to Cities PROPOSAL King County proposes to provide bridge inspection services to cities. Our Bridge Inspection Unit can provide a wide variety of inspection services for bridges and other structures such as culverts, retaining walls and sea walls. Skilled engineers can complement cities' existing programs, including meeting National Bridge Inspection Standards (NBIS) - which mandate that public agencies inspect and report on all bridges at least once every two years. All King County lead inspectors meet or exceed Federal and Statequalifications and each has a Washington State Department of Transportation(WSDOT) inspector identification number. King County inspectors are experienced conducting special inspections such as Fracture Critical, under bridge inspection truck(UBIT), and scour analysis. King County can also provide load rating analysis and reports. Upon completion of inspection, the city is provided with a packet which includes 1) a cover letter which outlines the current condition of each bridge and details the degree of wear and deterioration, along with any recommended repairs or needed services; and 2) an inspection report with photographs of the bridge to support noted deficiencies. Bridge inspection reports are electronically sent to WSDOT via a computer link; this ensures the bridge stays in compliance with WSDOT and Federal Highway Administration(FHWA) standards. Inspectors can initiate needed repairs with the King County Roads Maintenance crews, who are experienced in timber, steel and concrete bridge maintenance and repair. Please see Bridge repair services on the Roads Maintenance Section page of this website. King County Bridge Inspectors are available throughout the year and are also on call and can respond to emergency situations. Bridge Inspection Services Description On-site inspection and report of bridges and other cross over structures Of Special Note • County inspectors meet all FHWA and WSDOT standards and have experience with both simple and very complex inspections • State and Federal Reports are submitted from King County to the proper authorities with copies of all documentation being sent to the contracting city • City bridges can be added to the King County inventory so they are inspected on a consistent 24- month cycle maintaining FHWA compliance Recommended Frequency Federal regulation requires inspections a minimum of 1 every two years. Crew 1 lead inspector, 1 co-inspector Equipment 1 Crew Truck(3/4 ton Suburban) Unit Cost for 2 person crew Varies, depending on size bridge and type of inspection and inspection vehicle needed. Total Daily Cost for a $1,190.00 Standard Inspection crew and vehicle for an 8-hour day. 2 KING COUNTY ROAD SERVICES DIVISION Bridge Repair Services to Cities PROPOSAL The King County Road Services Division proposes to provide bridge repair services to cities. The National Bridge Inspection Standards (NBIS) mandates that public agencies inspect and report on all bridges at least once every two years. King County can provide complete bridge inspection services. Please see Bridge Inspection Services to Cities on the Engineering Services Section page of this website. After inspections are completed, county inspectors can initiate needed repairs with the King County Maintenance Crews. Our crews are experienced in timber, steel and concrete bridge maintenance and repair. For example, county crews have performed repairs such as pile replacement, cap replacement, deck repairs, stringers, rails, and abutments. Please see Letter from City of Kent regarding emergency repairs on the Roads Maintenance Section page of this website. Bridge Repair Services Description Structural bridge repairs Nor, Of Special Note • County crews perform structural bridge maintenance and repairs such as pile replacement, cap replacement, deck repairs, stringers, rails, and abutments. Recommended Frequency As recommended by engineers Crew One Carpenter II Four Carpenter Is Two Utility Workers Equipment Two crane trucks, two flatbed pickup trucks Measured In Hourly Rate Unit Cost for Crew and Varies, depending on size and type of repairs needed Equipment Total Daily Cost for a Standard $4,250.00 (this does not include materials that may seven person crew and vehicles need to be special-ordered) for an 8-hour day 0 King County Department of Transportation Road Services Division Overview of Typical Services This list is drawn primarily from interlocal agreements with customer cities. The list provides a broad overview of the road-related work King County has performed for contract cities, focusing largely on maintenance activities. Please see"Our Work Groups" on the Road Services Division's web site to learn about key services customer cities have frequently requested, or to learn more about each of our work groups and the services they can perform (http://dot.metrokc.gov/roads/contractcityservices/). ROAD MAINTENANCE SERVICES • Traveled Way/Roadway Surface: Patching,crack pouring,pre-level,pavement replacement, grading, and dust control. • Shoulders: Restoration construction,paving, curb and gutter repair, restoration, spraying, and extending pavement edge. • Drainage: Installation of drainage pipe, curb,catch basins, culvert headers/trash racks, hand ditching, drainage pipe repair, catch basin,manhole cleaning,blade ditching/shoulder pulling, drainage systems cleaning,pipe marking, drainage preparation, catch basin repair,culvert header/trash rack replacement and repair,bucket ditching, catch basin replacement, erosion control, catch basin/manhole cover replacement, silt removal,Ditch-master ditch cleaning. • Structures: Installation of rock, gabion and rip-rap walls, guardrails, fencing,median barrier walls, rock wall repair or replacement, guidepost installation, guardrail repair, retaining wall repair, median barrier replacement,guardrail post removal, fencing repair,bridge repair. • Traffic and Pedestrian Facilities: Concrete sidewalk installation, sidewalk/walkway repair, hazardous material cleanup, street sweeping, street flushing, snow and ice control,traffic control barricades. • Roadside: Landscape restoration, slope/shoulder mowing, litter pickup, hand brushing, danger tree removal, landscape maintenance, slide removal, ornamental tree maintenance, tree trimming,hand mowing, roadside and spraying, tansy ragwort spraying, washout repair. Also includes skateboard park maintenance. TRAFFIC ENGINEERING and MAINTENANCE SERVICES • New traffic devices • Traffic investigations • Electrical Inspections • Three-year thermoplastic program • Traffic Counts • Sign Maintenance: Replacing faded sign faces and rotten posts, straightening leaning posts, cleating uncleated posts,relocating signs for visibility or pedestrian safety, maintenance of vandalized signs or signs damaged by vehicle accidents, inspection of signs to check for reflectivity, cutting or trimming bushes or limbs blocking visibility, removal of signs when appropriate. • Crosswalks: Refurbishing with thermoplastics and temporary tape, and removal when ' INO appropriate. • Stop Bars: Refurbishing with thermoplastics and temporary tape, and removal when ` appropriate. • Arrows/Legends: Remarking worn arrows, removing when appropriate. • Curb Painting: Maintenance of curbing, islands, and parking stalls. • Raised Pavement Markers: Removal and replacement of raised pavement markers or rumble bars. • Striping: Painting linear road stripes on pavement, such as centerlines, edge lines, radius and channelization, and removal of line, stripes or symbols from the pavement. • Street Lights: Replacement of light bulbs in existing street lights not maintained by power companies,repair and replacement of street light heads,poles or wiring. • Utility Locating: Locating underground traffic facilities for utilities or other digging operations. • Signal Maintenance: Replacing and cleaning light systems for signal and flasher displays and signs, installation and repair of vehicle detector loops, checking and adjusting signal timing, examining traffic signal operation to assure it is operating as intended, inspecting hardware for wear or deficiencies,testing and repairing of electronic control devices and components, repair or replacement of signal and flasher displays, supports or wiring external to controller cabinet, modification of controller cabinets, testing of new and modified cabinets and control devices, traffic counter testing and repair and preventative maintenance. • Flasher/Crosswalk Preventative Maintenance: Examining to assure equipment is operating as intended and inspecting hardware for wear or deficiencies. • Street light maintenance ENGINEERING SERVICES • Engineering services: planning and design,preliminary engineering, environmental assessment, coordination of right-of-way purchases,public involvement, writing of specifications, advertising for bids and holding pre-construction conferences. • Survey services: right-of-way location, construction and geodetic surveying and large topographic, hydrographic and global positionary satellite surveys. • Soils and materials laboratory analyses: geotechnical investigations, roadway pavement designs and quality control of construction materials. • Construction management services: inspections, surveying, materials sampling and testing, contractor progress billings and construction contract administration. • Environmental support: permit acquisition, biological assessments/evaluations for ESA compliance, construction monitoring, fish passage design and construction, stream and wetland restoration. • Overlay contract management including overlay prep,monumentation and traffic corridor analysis CAPITAL IMPROVEMENT PROGRAM AND PLANNING SERVICES • Adopt-a-Road Program • Cultural Resources services • Certification Acceptance for grants for small cities "err 2 • Transportation concurrency:performing analyses for transportation concurrency applications for proposed developments within the city. • Transportation impact fees: developing a transportation impact fee program using information provided by the city. The program may include the following elements: calculating capacities for the city's road improvement projects; developing an impact fee model and residential fee schedule for the city; calculating impact fees for commercial developments in the city;updating the city's residential fee schedule and impact fee model as needed. • Other transportation planning related services:providing technical support to the city including staff support at concurrency and transportation impact fee public hearings, city council meetings, concurrency and transportation impact fee appeals; assisting the city in developing a transportation impact fee reciprocal interlocal agreement with the county. 3 ( ( ( CITY OF RENTON PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 2009 -2014 SIX-YEAR TIP Bridge Inspection & Repair Program Functional Classification: N/A Fund: 317 Proj.Length: N/A Proj: 106 TIP No. 17 CONTACT: Derek Akesson 425.430.7243 DESCRIPTION: STATUS: Inspect all roadway bridges owned by the City every two years to determine bridge sufficiency and load Biennial bridge inspections occur in 2009,2011 and 2013.Scour and load rating for each of ratings,seismic retrofit needs, undertake minor repairs, and preventative maintenance as needed. the bridges were evaluated in 2007 and will continue in 2008.The Monster Road Bridge repairs require an annual inspection frequency for the next three inspection cycles. JUSTIFICATION: CHANGES: Inspection program must be done for safety and funding purposes and as part of WSBIS Program to Working in an interlocal agreement with King County for bridge inspection and repair. determine structural deficiencies, physical deterioration,or functional obsolescence and to qualify for Additional maintenance and inspection of the bridges in 2010 requires additional funds. Federal bridge replacement grant funding. Repair funding is provided to accomplish improvements, identified through the inspection program,that will increase the safety and extend the longevity of the structures. (Funded : 1544,711 !Unfunded: 1250,000 _ Project Totals Programmed Pre-2009 Six-Year Program ITEM Programmed Spent in 2007 2008 Total 2009 2010 2011 2012 2013 2014 EXPENSES: Planning 3,327 3,327 Preliminary Engineering 126,384 16,384, 50,000 60,000 10,000 10,000 10,000 10,000 10,000 10,000 R-O-W(includes Admin) _ " Construction 330,000 80,000 250,000 250,000 Construction Services 45,000 20,000 25,000 25,000 Post Construction Services/Other 290,000 290,000 80,000 45,000 40,000 45,000 40,000 40,000 TOTAL EXPENSES 794,711 19,711 150,000 625,000 90,000 330,000 50,000 55,000 50,000 50,000 SOURCE OF FUNDS: Vehicle Fuel Tax Business License Fee 425,000 10,000 40,000 375,000 90,000 90,000 40,000 55,000 50,000 50,000 Proposed Fund Balance 119,711 9,711 110,000 Grants In-Hand(1) Grants In-Hand(2) Mitigation In-Hand Other In-Hand Other In-Hand Grants Proposed Other Proposed Undetermined 250,000 250,000 240,000 10,000 TOTAL SOURCES 794,711 19,711 150,000 625,000 90,000 330,000 50,000 55,000 50,000 50,000 07/23/2008 3 30 PM 5-17 FINAL CITY OF RENTON. WASHINGTON gold RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH KING COUNTY FOR PROVISION OF SERVICES BY THE KING COUNTY ROAD SERVICES DIVISION. WHEREAS, the City of Renton has a need to have certain road services work performed within its jurisdiction and under its control; and WHEREAS, the King County Road Services Division has the necessary equipment, technical skills, and available time; and WHEREAS, it is necessary to memorialize the terms under which the King County Road Services Division will provide road services for the City; NOW, THEREFORE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with King County entitled Interlocal Agreement Between King County and the City of Renton For Provision of Services By the King County Road Services Division, and any necessary amendments thereto that don't materially increase the cost to the City. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie I. Walton, City Clerk 1 RESOLUTION NO. APPROVED BY THE MAYOR this day of . 2008. tlaw Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1385:10/30/08:scr `'w CITY OF RENTON COUNCIL AGENDA BILL AI#: lO, 1, Illase Submitting Data: Public Works For Agenda of: Dept/Div/Board.. Utility Systems/Water Utility November 17, 2008 Staff Contact Abdoul Gafour, x7210 Agenda Status J.D. Wilson,x7295 Consent X Subject: Public Hearing.. Consultant Agreement with Pacific Groundwater Group Correspondence.. for Maplewood Water Rights Negotiations Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Consultant Agreement Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept X Other Fiscal Impact: Expenditure Required... $24,750.00litil Transfer/Amendment Amount Budgeted $30,000 (2008 budget for this Revenue Generated contract-Acct.#425/U55005) Total Project Budget $46,000 (2008 budget) City Share Total Project 100% SUMMARY OF ACTION: The Water Utility requests approval of the Consultant Agreement with Pacific Groundwater Group, in the amount of$24,750.00, to develop mitigation strategies and to provide technical assistance to the City for negotiations with the Department of Ecology to secure final water right certificates for the Maplewood wells. The Water Utility selected Pacific Groundwater Group, from the approved 2008 Utility Systems Annual Consultant Roster, to perform this work, since PGG is very familiar with the City's groundwater flow model and has recently completed the stream flow capture study. The Water Utility has budgeted sufficient funds in its 2008 Capital Improvement Program budget to cover the cost of the consultant contract. STAFF RECOMMENDATION: Approve the Consultant Agreement and authorize the Mayor and City Clerk to execute the contract with Pacific Groundwater Group, in the amount of$24,750.00, for consultant services related to the certification of water rights for the Maplewood wellfield. kir►' H:\File Sys\WTR-Drinking Water Utility\WTR-13 -Studies&Project Development\WTR-13-0106-Maplewood Water Rights Assistance\Contract\Agnbill_MaplewoodWaterRights.doc\AGtp PUBLIC WORKS DEPARTMENT • MEMORANDUM DATE: November 3, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: Denis Law, Mayor ZZ Cle- FROM: Gregg Zimmermai tninistrator STAFF CONTACT: Abdoul Gafour, Water Utility Supervisor (ext. 7210) J.D. Wilson, Water Utility Engineer(ext. 7295) SUBJECT: Consultant Agreement with Pacific Groundwater Group for Maplewood Water Rights Negotiations ISSUE: Should Council approve the Consultant Agreement with Pacific Groundwater Group, in the amount of$24,750.00, to assist the City in negotiations with the Department of Ecology regarding the certification of water rights for the Maplewood wellfield and to Nome develop mitigation strategies for the pumping of the Maplewood wells? RECOMMENDATION: Approve the Consultant Agreement and authorize the Mayor and City Clerk to execute the contract with Pacific Groundwater Group, in the amount of$24,750.00, for consultant services related to the certification of water rights for the Maplewood wellfield. BACKGROUND SUMMARY: As a condition of the water rights permits issued by the Department of Ecology (Ecology) to the City for the development and beneficial use of the Maplewood wellfield, the City must submit a long-term management plan for the operation of the Maplewood wells for Ecology's review and approval. The City is currently operating the Maplewood wells under an interim management plan that was submitted to Ecology in March 2006. As part of Ecology's review of the interim plan, Ecology solicited comments from the Muckleshoot Indian Tribe (Tribe) and the Tribe expressed concerns that the City's plan did not adequately address the delayed- impact on the in-stream flow capture of the Cedar River from the pumping of the wells. Ecology is also concerned that the delayed impact could affect the Cedar River in stream flows, which are protected under Chapter 173 508 WAC. Ione Council/Maplewood Water Rights November 3,2008 Page 2of2 Prior to the approval of the City's long-term management plan and the certification of the water rights for the Maplewood wells, Ecology is requiring that the City perform additional analyses and groundwater flow computer modeling to assess the magnitude of the time-delayed impact from the pumping of the wells onto the in-stream flows of the Cedar River. The City contracted with Pacific Groundwater Group (PGG), under CAG-06-181, to perform detailed analyses of stream flow capture in response to various pumping schedules to meet the City's current and future water demands. Through computer modeling of groundwater flow of the Cedar River basin, PGG has developed a spreadsheet tool capable of estimating stream flow capture of the Cedar River based on various scenarios of the pumping of the Maplewood wells. The stream flow capture model can calculate stream flow capture over time based on the pumping of the wells, compare the results with the minimum in-stream flow for the Cedar River, and estimate associated mitigation requirements when in-stream flows are not met. The next step in the process for the City to obtain Ecology's approval of the long-term management plan and to obtain the water rights certificates, for the Maplewood wells, is for Water Utility staff with PGG's assistance to meet with Ecology to review PGG's analyses and in-stream flow impact calculation tool and how it will be used to manage the pumping of the wells. Based upon the results of the negotiations with Ecology, PGG will finalize the stream flow capture and mitigation report prepared under CAG-06-181 and will update the spreadsheet calculation tool to reflect Ecology's conditions. The Water Utility selected Pacific Groundwater Group, from the approved 2008 Utility Systems Annual Consultant Roster, to perform this work, since PGG is very familiar with the City's groundwater flow model and has recently completed the stream flow capture study. The Water Utility has budgeted sufficient funding for this consultant contract in the 2008 Capital Improvement Program budget for Maplewood wells water rights (account 4425/U55005). CONCLUSION: In order to finalize the long-term management of the Maplewood wells and to obtain the certificates of water rights, the Water Utility needs to proceed with negotiations with Ecology and develop mitigation measures for the impact of the pumping of the wells onto the Cedar River in-stream flow. Council's approval of the contract with Pacific Groundwater Group, in the amount of$24,750.00, is needed for the consultant to assist the City with negotiations with Ecology and to develop the final stream flow capture mitigation report. cc: Lys Hornsby,Utility Systems Director File H:\Pile Sys\WTR-Drinking Water Utility\WTR-13-Studies&Project Development\WTR-13-0106-Maplewood Water Rights Assistance\Contract\Issue-Paper-contract.doc\AGtp HYDROGEOLOGY ANNUAL CONSULTANT AGREEMENT Now THIS AGREEMENT, made and entered into on this ,day of , 2008,by and between the CITY OF RENTON,WASHINGTON,A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and Pacific Groundwater Group whose address is 2377 Eastlake Ave East, Seattle, WA 98102, at which work will be available for inspection,hereinafter called the "CONSULTANT." PROJECT NAME: Maplewood Water Rights Certification Assistance WHEREAS,the City has not sufficient qualified engineering employees to provide the engineering within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to do the necessary engineering work for the project, and WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional engineers,has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to Consultant to staff this Agreement. WHEREAS,the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions,covenants and performances contained herein below, the parties hereto agree as follows: �rrP I SCOPE OF WORK The Consultant shall furnish, and hereby warrants that it has,the necessary equipment,materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The Consultant shall perform all work described in this Agreement in accordance with the latest edition and amendments to local and state regulations, guidelines and policies. The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor changes, amendments or revisions in the detail of the work as may be required by the City. This item does not constitute an "Extra Work" item as related in Section VIII of the Agreement. The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held responsible for the accuracy of the work, even though the work has been accepted by the City. II DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including,but not limited to the following: Consultant Contract: Maplewood Water Rights Certification Assistance 1 1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA), "Standard Specifications for Road,Bridge, and Municipal Construction," as amended by Renton Standard Specification. 2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction." 3. Washington State Department of Transportation, "Highway Design Manual." 4. American Association of State Highway and Transportation Officials, "Standard Specifications for Highway Bridges." 5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2." 6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic analysis as described in item 14. 7. Washington State Department of Transportation, "Materials Laboratory Outline." 8. Transportation Research Board, "Highway Capacity Manual." 9. U.S. Depai intent of Transportation,Federal Highway Administration, "Manual on Uniform Traffic Control Devices for Streets and Highways." 10. Washington State Department of Transportation, "Construction Manual." 11. Washington State Department of Transportation, "Local Agency Guidelines." 12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be used as they pertain. 13. Metro Transit, design criteria. 14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3,4, and 5. 15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of Highways and Streets." III ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Consultant copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, the ' vid Consultant Contract: Maplewood Water Rights Certification Assistance 2 Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligated to perform any such field studies. IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work. All such material,including working documents,notes,maps, drawings,photo,photographic negatives, etc.used in the project, shall become and remain the property of the City and may be used by it without restriction. Any use of such documents by the City not directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. All written documents and products shall be printed on recycled paper when practicable. Use of the chasing-arrow symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be printed on both sides of the recycled paper, as feasible. V TIME OF BEGINNING AND COMPLETION The work detailed in the Scope of Work will be performed according to Exhibit B,Time Schedule of Completion, attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the City. If, after receiving Notice to Proceed,the Consultant is delayed in the performance 114.0, of its services by factors that are beyond its control,the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other party. Consultant Contract: Maplewood Water Rights Certification Assistance 3 VI PAYMENT NIS The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work performed or services rendered and for all labor,materials, supplies, equipment,and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit C. Payment for this work shall not exceed$24,750.00 without a written amendment to this contract, agreed to and signed by both parties. Cost Plus Net Fee Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost includes direct salary cost,overhead, and direct non-salary cost. 1. The direct salary cost is the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this Agreement. 2. The overhead costs as identified on Exhibit C are determined as 103 percent of the direct salary cost and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on currently available accounting information and shall be used for all progress payments over the period of the contract. 3. The direct non-salary costs are those costs directly incurred in fulfilling the terms of this Agreement, including,but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants. The direct non-salary costs are specified in Exhibit C, Cost Estimate. Billings for any direct non-salary costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be on the basis of times the invoiced amount. 4. The net fee,which represents the Consultants profit shall be 10 percent of direct salary plus overhead costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a supplemental agreement is entered into for additional work by the Consultant,the supplemental agreement will include provision for the added costs and an appropriate additional fee. The net fee will be prorated and paid monthly in proportion to the percentage of the project completed as estimated in the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not previously paid in the monthly payments shall be included in the final payment, subject to the provisions of Section XI entitled TERMINATION OF AGREEMENT. 5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by detailed statements, for overhead costs and for a proportionate amount of the net fee payable to the Consultant based on the estimated percentage of the completion of the services to date. Final payment of any balance due the Consultant of the gross amount earned will be made promptly upon its verification by the City after completion and acceptance by the City of the work under this Agreement. Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or claimed to be due. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII "EXTRA WORK"). Consultant Contract: Maplewood Water Rights Certification Assistance 4 A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee interviews. Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with respect to such claims. The Consultant and its subconsultants shall keep available for inspection,by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. VII CHANGES IN WORK The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein,when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised,the Consultant shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Consultant perform work or render services in connection with the Project in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim by the Consultant for compensation as Extra Work. IX EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission,percentage,brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty,the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover,the full amount of such fee, commission,percentage,brokerage fee, gift or contingent fee. Ntrior Any and all employees of the Consultant,while engaged in the performance of any work or services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any Consultant Contract: Maplewood Water Rights Certification Assistance 5 and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall' be the sole obligation and responsibility of the Consultant. The Consultant shall not engage,on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the City. If during the time period of this Agreement,the Consultant finds it necessary to increase its professional,technical, or clerical staff as a result of this work,the Consultant will actively solicit minorities through their advertisement and interview process. X NONDISCRIMINATION The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed,color,national origin,marital status,sexual orientation, sex, age or handicap except for a bona fide occupational qualification with regard to,but not limited to the following: employment upgrading; demotion or transfer;recruitment or any recruitment advertising; layoff or termination's;rates of pay or other forms of compensation; selection for training;rendition of services. The Consultant understands and agrees that if it violates this Non-Discrimination provision,this Agreement may be terminated by the City and further that the Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT '+4011 A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10)days written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B. In the event of the death of a member,partner or officer of the Consultant, or any of its supervisory personnel assigned to the project,the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Consultant, with the City's concurrence, desire to terminate this Agreement,payment shall be made as set forth in Subsection C of this section. Consultant Contract: Maplewood Water Rights Certification Assistance 6 C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a final payment shall be made to the Consultant for actual cost for the work complete at the time of N,,, termination of the Agreement,plus the following described portion of the net fee. The portion of the net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete is to the total work required by the Agreement. In addition,the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten(10) days following receipt by the Consultant of the Notice to Terminate. If the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total amount that would he due as set forth herein above,then no final payment shall be due and the Consultant shall immediately reimburse the City for any excess paid. D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Consultant in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination,the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans,reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Consultant. F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Consultant and the City shall be referred for determination to the Director of Planning/Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement,both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws .,r of Washington. Consultant Contract: Maplewood Water Rights Certification Assistance 7 The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall Niad require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City,its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the Consultant's agents or employees and(b) the City, its agents, officers and employees,this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees except as limited below. The Consultant shall secure general liability,property damage, auto liability, and professional liability coverage in the amount of$1.0 million,with a General Aggregate in the amount of$2.0 million,unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord Certification Form prior to the execution of the contract. The City of Renton will be named as Additional Insured(s) on(CONTRACTOR'S)policy,with that coverage being primary and non-contributory with any other policy(ies)available to the City. A copy of the endorsement shall be provided to the City. The limits of said insurance shall not,however, limit the liability of Consultant hereunder. All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XII. The Consultant shall keep all required coverages in full force and effect during the life of this project, and a minimum of forty five days'written notice shall be given to the City prior to the cancellation of any policy. The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30 days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s)on file from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be required. The Consultant shall verify,when submitting first payment invoice and annually thereafter,possession of a current City of Renton business license while conducting work for the City. The Consultant shall require, and provide verification upon request,that all subconsultants participating in a City project possess a current City of Renton business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. It is further specifically and expressly understood that the indemnification provided herein constitute the Consultant's waiver of immunity under the Industrial Insurance Act, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this agreement. XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. Consultant Contract: Maplewood Water Rights Certification Assistance 8 XV ENDORSEMENT OF PLANS The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement,representation,promise, or agreement not set forth herein. No changes, amendments,or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVII • EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements,representations, warranties,covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the day and year first above written. CONSULTANT CITY OF RENTON Signature Date Denis Law,Mayor Date Charles Ellingson ATTEST: President Bonnie I. Walton, City Clerk err Consultant Contract: Maplewood Water Rights Certification Assistance 9 Exhibit A -41101 Task 1 —Water Right Negotiations with Ecology This task includes 48 hours for PGG to participate in negotiations with Ecology regarding acceptable operations for water use at the Maplewood Wellfield. The task likely includes the following activities: • Developing negotiating strategies with City staff prior to meeting with Ecology; • Meeting preparation, including review of prior water rights correspondence and development of preparations/handouts for the meeting(s); • Attendance at negotiation meeting(s). At this time, we anticipate no more than two meetings with Ecology, and participation of two PGG staff in both meetings. Both Peter Schwartzman and Jill Van Hulle have considerable experience in this type of mitigated use permit (both have worked on water right permitting for North Bend, which employed a similar approach to assessing streamflow capture and mitigation). Pony Ellingson would also be available for meetings. Deliverables: Handouts and/or Powerpoint presentation for meetings with Ecology. Task 2— Finalize Streamflow Capture and Mitigation Report Based on the results of negotiations with Ecology, PGG will update and finalize the Streamflow Capture and Mitigation Report. The update will incorporate comments provided by City staff, and assuming that Ecology accepts the proposed mitigation approach and reasonable agreement is achieved during water-right negotiations, will also incorporate discussion of the wellfield operation principles agreed upon during negotiations. Deliverables: Final report—three hard copies and PDF format. Task 3 — Update Spreadsheet Tool for Estimating Streamflow Capture & Mitigation Based on acceptable wellfield operation principles agreed upon by the City and Ecology and comments/suggestions provided by City staff, PGG will update the spreadsheet tool. The purpose of this task is to increase the "user friendliness" of the tool so that City staff involved in the operation of the wellfield can use it to manage any mitigation activities associated with Maplewood pumping. Additional features may be added to the tool based on negotiated agreements with Ecology (e.g. monitoring mitigation releases, etc.). Several interactive iterations are expected so that City staff can provide input and ensure that the spreadsheet tool meets their needs within the capability of the Microsoft Excel platform. Deliverables: Updated version of the spreadsheet tool for assessing streamflow depletion and mitigation requirement. Consultant Contract: Maplewood Water Rights Certification Assistance 10 • (Task 4— Project Management Project management includes contracting, tracking of tasks, invoicing, and general coordination with City staff. Nese Nose Consultant Contract: Maplewood Water Rights Certification Assistance II EXHIBIT B Schedule Task Start Finish Negotiations with DOE Two weeks after being given notice 12 months after notice to proceed to proceed Finalize Repor 12 months after notice to proceed 14 months after notice to proceed Update Spreadsheet Tool 10 months after notice to proceed 12 months after notice to proceed Project Management Two weeks after being given notice 14 months after notice to proceed to proceed Consultant Contract: Maplewood Water Rights Certification Assistance 12 ( c ATTACHMENT "fr PROJECT COST ESTIMATE ASSISTANCE WITH MAPLEWOOD WELLFIELD PERMITTING CITY OF RENTON ESTIMATED HOURS OTHER COSTS Subtask TOTAL Support Staff Principal Labor Direct Cost TASK $40 $100 $130 Cost Cost Total COST (Item) (Cost) TASK/SUBTASK 1 WATER RIGHT NEGOTIATIONS WITH ECOLOGY $6,010 DEVELOP NEGOTIATING STRATEGIES 3 7 $1,210 MILEAGE $260 $1,470 PRE-MEETING PREPARATIONS 2 8 $1,240 TELEPHONE $20 $1,260 TWO NEGOTIATION MEETINGS 12 16 $3,280 $3,280 2 FINALIZE REPORT $6,660 DISCUSS COMMENTS WITH CITY STAFF 8 $1,040 REPRO $120 $1,160 INCORPORATE OPERATIONS PRINCIPLES PER NEGOTIATIONS 8 18 $3,140 $3,140 FINALIZE REPORT 8 12 $2,360 $2,360 3 UPDATE SPREADSHEET TOOL $9,690 DISCUSSIONS WITH CITY STAFF TO DEFINE UPDATES 2 3 $590 $590 SPREADSHEET PROGRAMMING 40 20 $6,600 $6,600 ITERATIVE REVIEW WITH CITY STAFF 12 10 $2,500 $2,500 4 PROJECT MANAGEMENT $2,390 TRACKING OF TASKS,INVOICING 2 3 $470 TELEPHONE $100 $570 GENERAL COORDINATION B/T PGG&CITY 14 $1,820 $1,820 TOTAL HOUR ESTIMATES 2 87 119 SUBTOTAL DOLLARS $80 $8,700 $15,470 $500 $24,750 ESTIMATED TOTAL COST $24,750 EXHIBIT C-2 COST PLUS NET FEE DETERMINATION DIRECT SALARY COST: Hourly Rates of Pay r.r� Personnel Principal Hydrogeologist $58.22 Associate Hydrogeologist $51.50 Hydrogeologist/Staff $44.78 Surveyor Planner Bookkeeper Executive Secretary CADD Operator/Drafter Clerical/Support $17.91 Net Fee 10% of direct salary cost plus overhead DIRECT NON-SALARY COST: Travel and Per Diem Cars at$ 0.55 per mile Per Diem not applicable Office and Equipment Computer at$ 0 per hour Reproduction Expenses: $0.15/page, $1/sq ft oversized Communications: Long distance and cell phone calls at cost SUMMARY OF FEE FOR HYDROGEOLOGIC SERVICES BREAKDOWN OF OVERHEAD COST Rent 7.1% Overhead labor 19.2% Bonuses and div 17.7% Vacation 16.2% Medical insurance 4.9% Long term disability 0.4% Business insurance 1.6% Café' 0.1% B&O and payroll tax 13.7% Utilities 1.8% Misc 8.4% Equipment(depr) 2.3% TOTAL 103% Consultant Contract: Maplewood Water Rights Certification Assistance 14 EXHIBIT C-3 SUMMARY OF COSTS Project No: WTR-13-0106 Name of Project: Maplewood Water Rights Certification Assistance Direct Salary Cost $10,860 Overhead Cost (including payroll additives) 103% $11,185 Sub-Total $22,045 Net Fee 10% $ 2,205 Direct Non-Salary Costs a. Travel and per diem $260 b. Reproduction expenses $ 120 c. Computer expense $0 d. Outside Consultants $ 0 e. Other(telephone) $ 120 Total $ 500 Sub Total $500 GRAND TOTAL $24,750 ''err► �wrr Consultant Contract: Maplewood Water Rights Certification Assistance 15 RESOLUTION NO. 3229 siord CITY OF RENTON SUMMARY OF FAIR PRACTICES POLICY ADOPTED BY RESOLUTION NO. 3229 It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, training, retention and separation are conducted in a manner which is based on job-related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules, and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered to facilitate equitable ,4110 representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, department administrators, managers, supervisors, Contract Compliance Officers and all employees to carry out the policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. (4) CONTRACTORS' OBLIGATIONS - Contractors, sub-contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City, including bid calls, and shall be prominently displayed in appropriate city facilities. Consultant Contract: Maplewood Water Rights Certification Assistance 16 CONCURRED IN by the City Council of the City of RENTON, Washington, this 7thday of October, 1996. 44rrr CITY OF RENTON: RENTON CITY COUNCIL: Mayor Council President Attest: City C1er V Now Consultant Contract: Maplewood Water Rights Certification Assistance 17 Arrear.. CSTY �t Nad .s h. AFFIDAVIT OF COMPLIANCE hereby confirms and declares that (Name of contractor/subcontractor/consultant/supplier) I. It is policy to offer equal (Name of contractor/subcontractor/consultant/supplier) opportunity to all qualified employees and applicants for employment without regard to the race, creed, color, sex,national origin, age, disability or veteran status. n. complies with all applicable federal, (Name of contractor/subcontractor/consultant/supplier) state and local laws governing non-discrimination in employment. II. When applicable, will seek out and (Name of contractor/subcontractor/consultant/supplier) negotiate with minority and women contractors for the award of ,,moi+ subcontracts. Print Agent/Representative's Name and Title Agent/Representative's Signature Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier. Include or attach this document(s) with the contract. Consultant Contract: Maplewood Water Rights Certification Assistance 18 CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING FINAL PLAT (ALDER CROSSING, FILE NO. LUA-08- 108FP—FORMERLY KNOWN AS WESTCOAST PLAT). WHEREAS, a petition for the approval of a final plat for the subdivision of a certain tract of land as hereinafter more particularly described, located within the City of Renton, has been duly approved by the Department of Community and Economic Development; and WHEREAS, after investigation, the Administrator of the Department of Community and Economic Development has considered and recommended the approval of the final plat, and the approval is proper and advisable and in the public interest; and WHEREAS, the City Council has determined that appropriate provisions are made for the public health, safety, and general welfare and for such open spaces, drainage ways, streets or low" roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools, school grounds, sidewalks and other planning features that assure safe walking conditions for students who walk to and from school; and WHEREAS, the City Council has determined that the public use and interest will be served by the platting of the subdivision and dedication; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The final plat is hereby approved pertaining to the following described real estate, to wit: 1 RESOLUTION NO. See Exhibit it "A" attached hereto and made a part hereof as if fully set forth (The property, consisting of approximately 10.82 acres, is located on NE 4`h Street between Hoquiam Ave. NE and Field Ave. NE.) Such plat is subject to the laws and ordinances of the City of Renton and subject to the findings, conclusions and recommendation of the Department of Community and Economic Development dated October 15, 2008. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.13 82:10/17/0 8:scr 2 Legal Description for Alder Crossing *NW PARCEL A: THE SOUTH HALF OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH, RANGE 5 EAST,W.M.; EXCEPT THE WEST 30 FEET AND THE EAST 30 FEET THEREOF; SITUATE IN THE CITY OF RENTON,COUNTY OF KING,STATE OF WASHINGTON. PARCEL B: THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH,RANGE 5 EAST,W.M.; EXCEPT THE EAST 30 FEET AND THE WEST 30 FEET FOR ROAD; AND EXCEPT THAT PORTION THEREOF CONVEYED TO KING COUNTY BY DEED RECORDED UNDER RECORDING NO.8705050923; TOGETHER WITH AN EASEMENT FOR INGRESS,EGRESS AND UTILITIES OVER,UPON AND ACROSS THE SOUTH 30 FEET OF THE WEST 30 FEET OF THE SOUTH 100 FEET OF THE WEST 190 FEET OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH,RANGE 5 EAST,W.M.; TOGETHER WITH AN EASEMENT FOR INGRESS, EGRESS AND UTILITIES OVER,UPON AND ACROSS THE EAST 30 FEET OF THE WEST 220 FEET OF THE SOUTH 30 FEET OF SAID SUBDIVISION; SITUATE IN THE CITY OF RENTON,COUNTY OF KING,STATE OF WASHINGTON. PARCEL C: THE WEST 19 FEET OF THE EAST 150 FEET OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH,RANGE 5 EAST, W.M.; EXCEPT THE NORTH 42 FEET CONVEYED TO KING COUNTY FOR ROAD BY DEED RECORDED FEBRUARY 3, 1965, UNDER RECORDING NUMBER 5840155; SITUATE IN THE COUNTY OF KING,STATE OF WASHINGTON. PARCEL D: THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF THE NORTHEAST 1/4 OF SECTION 15, TOWNSHIP 23 NORTH,RANGE 5 EAST,W.M.; EXCEPT THE EAST 150 FEET; EXCEPT THE WEST 30 FEET; AND EXCEPT THE NORTH 42 FEET THEREOF CONVEYED TO KING COUNTY FOR ROAD,BY DEED RECORDED UNDER RECORDING NO.5738288; SITUATE IN THE CITY OF RENTON,COUNTY OF KING,STATE OF WASHINGTON. PARCEL E: THE WEST 24 FEET OF THE WEST HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 15,TOWNSHIP 23 NORTH,RANGE 5 EAST, W.M.; EXCEPT THE NORTH 42 FEET THEREOF CONVEYED TO KING COUNTY FOR ROAD UNDER DEED RECORDED UNDER RECORDING NO.5840155; AND THE EAST 131 FEET OF THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF THE NORTHWEST 1/4 OF THE NORTHEAST 1/4 OF SAID SECTION 15; • / 138TH AVE SE i \ DUVALL AVENUE I i n _ 1 IZ r 4 I EBz I 11. , _- 12 cn 71 o r D • / ,' sem i 0M Z z FIELD AVE NE.ile I ili..12111. ............. s a=dim s•memo 717. I n i �_-- TT' ' O 1 �- Z- 0 1 --410ei I 1 .A% ,r . \\,.....st ___ _, .... . , , , . _ \ 1 ... :::, •• \ imam • _ _ HOQUTAM AVENUE N 142ND AV HOQ 1/ _LITn I I CITY OF RENTON, WASHINGTON Nkomo RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH WASHINGTON STATE DEPARTMENT OF TRANSPORTATION REGARDING REPAIR OF CITY-OWNED BRIDGES. WHEREAS, the City of Renton has a need to have certain work performed on bridges within its jurisdiction and under its control; and WHEREAS, the state of Washington Department of Transportation (WSDOT) has the necessary equipment, technical skills, and available time; and WHEREAS, it is necessary to memorialize the terms under which WSDOT will provide bridge maintenance services for the repair of City-owned bridges; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, Nwr WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with WSDOT entitled Bridge Work Agreement, Agreement Number GCA- 5929, for the purpose of repair of City-owned bridges. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie I. Walton, City Clerk 1 RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2008. 4400 Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.13 8 4:10/3 0/0 8:scr Neal 2 CITY OF RENTON, WASHINGTON Now RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH KING COUNTY FOR PROVISION OF SERVICES BY THE KING COUNTY ROAD SERVICES DIVISION. WHEREAS, the City of Renton has a need to have certain road services work performed within its jurisdiction and under its control; and WHEREAS, the King County Road Services Division has the necessary equipment, technical skills, and available time; and WHEREAS, it is necessary to memorialize the terms under which the King County Road Services Division will provide road services for the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with King County entitled Interlocal Agreement Between King County and the City of Renton For Provision of Services By the King County Road Services Division, and any necessary amendments thereto that don't materially increase the cost to the City. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie I. Walton, City Clerk 1 RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.13 8 5:10/3 0/0 8:s cr Nadi 2 CITY OF RENTON, WASHINGTON *wr"` ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON AMENDING THE FISCAL YEAR 2008 BUDGET BY INCREASING FUND 000 BY $509,900 FOR THE PURPOSE OF PURCHASING EQUIPMENT FOR THE RENTON FIRE AND EMERGENCY SERVICES DEPARTMENT. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Appropriation in the General Fund is hereby increased as follows: Fund 2008 Original Budget 2008 Adjusted Budget Increase Budget Fire Suppression Machinery and Equipment $610,278 $509,900 1,120,178 000.000000.009.5220.0020.64.000000 Source of funds: Fund Balance (Grant Reimbursement) SECTION II. Funds for this line item are hereby added to the 2008 Budget and Nis' hereby removed from the year-end fund balance. SECTION III. This ordinance shall become effective immediately upon its passage, approval and five (5) days after publication. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor 1 ORDINANCE NO. Approved as to form: °*rS Lawrence J. Warren, City Attorney Date of Publication: ORD.1520:11/10/08:scr ,41.00 2 j J readinj /l-to-aoor * R.e viscci (fltk -f aiaclvn ent) CITY OF RENTON, WASHINGTON *or, ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE ANNUAL BUDGET FOR THE YEAR 2009, IN THE * AMOUNT OF $251,658,823. WHEREAS, the City of Renton has met and considered its budget for the calendar year 2009; and WHEREAS, the City Council conducted public hearings for the purpose of accepting testimony related to the 2009 Budget on November 03, 2008 and again on November 10, 2008; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. After due notice and public hearing thereon as provided by law, the annual budget for the City of Renton for the year 2009, previously prepared and filed with the err+" City Clerk, as modified hereby, be and is hereby ratified, confirmed and adopted, in all respects, as such annual budget for the year 2009. Such annual budget is detailed in Attachment A, 2009 Budget Summary by Fund, Resources and Expenditures, which is incorporated herein as if fully set forth. SECTION II. Attachment A defines the total sums authorized and allowed for expenditures and establishes such sums in each of the funds in the annual 2009 budget. SECTION III. Acts pursuant to this Ordinance, but prior to its passage or effective date, are hereby ratified and confirmed. SECTION IV. A copy of the 2009 budget, as herein adopted, shall be transmitted to the Office of the State Auditor, Division of Municipal Corporations, and such other governmental agencies as provided by law. 1 ORDINANCE NO. SECTION V. This Ordinance shall be effective upon its passage, approval, and five (5) days after publication. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1513:10/31/08:scr 2 • ORDINANCE NO. ' rr 2009 BUDGET SUMMARY BY FUND - ALL FUNDS Increase 2009 Final 2009 Final (Decrease)in Estimated Ending Fund Fund/ Department Revenue Appropriation Fund Balance Beg Fund Bal Balance 000 GENERAL 70,616,488 71,318,314 (701,826) 7,451,347 6,749,521 001 COMMUNITY SERVICES 13,949,082 13,949,082 - 1,114,069 1,114,069 003 STREETS 9,051,809 9,051,809 - 1,549,034 1,549,034 004 COMMUNITY DEVELOPMENT BLOCK GRANT 294,596 294,596 - (66,792) (66,792) 005 MUSEUM 151,124 151,124 - - 006 LIBRARY 2,138,268 2,138,268 - 267,028 267,028 007 PARKING GARAGE MAINTENANCE - - _ _ 009 FARMERS MARKET 35,280 35,280 - 46,492 46,492 010 FIRE AND EMERGENCY SVC MEMORIAL 15,000 15,000 - 10,081 10,081 011 FIRE AND EMERGENCY SVC HEALTH&WELLNESS 25,000 25,000 - 16,783 16,783 031 PARK MEMORIAL - - 170,300 170,300 201 1997 LIM GO BONDS-CITY HALL 1,980,440 1,980,440 - 23,506 23,506 207 1978 LIM GO BONDS-SR CTR - - _ 215 GENERAL GOVERNMENT MSC DEBT SVC 2,609,941 2,609,941 - 556,782 556,782 General Governmental 100,867,028 101,568,854 (701,826) 11,138,630 10,436,804 102 ARTERIAL STREETS 638,575 750,000 (111,425) 316,068 204,643 108 LEASED CITY PROPERTIES 1,244,322 1,244,322 - 529,744 529,744 110 SPECIAL HOTEL-MOTEL TAX 340,400 295,000 45,400 272,601 318,001 118 CUM2755(PATHS/TRAILS) - - - 3,183 3,183 125 ONE PERCENT FOR ART - - - 57,164 57,164 127 CABLE COMMUNICATIONS DEVELOPMENT 85,674 85,674 - 13,174 13,174 135 SPRINGBROOK WETLANDS BANK 10,500 - 10,500 - 10,500 219 1989 UNLIM GO BONDS-SR HOUSING 5,100 523,230 (518,130) 607,839 89,709 303 COMMUNITY SERVICES IMPACT MITIGATION 300,000 - 300000 1,612,975 1,912,975 ' FIRE IMPACT MTIGATION 300,000 300,000 - 2,556,013 2,556,013 TRANSPORTATION IMPACT MITIGATION 900,000 900,000 - 3,191,711 3,191,711 Zf6 MUNICIPAL FACILITIES CIP 8,621,329 8,700,174 (78,845) 1,578,845 1,500,000 317 CAPITAL IMPROVEMENT 22,616,348 22,675,579 (59,231) 282,933 223,702 318 SOUTH LAKE WA INFRASTRUCTURE PROJECT 12,500,000 12,500,000 - 51,625 51,625 402 AIRPORT OPERATIONS 1,209,511 1,530,379 (320,868) 379,684 58,816 403 SOLID WASTE UTILITY 15,123,236 14,899,606 223,630 346,349 569,979 404 MUNICIPAL GOLF COURSE SYSTEM 2,469,699 2,478,369 (8,670) 961,591 952,921 405 WATER OPERATIONS 10,011,844 12,558,870 (2,547,026) 4,139,186 1,592,160 406 WASTEWATER OPERATIONS 5,529,980 5,304,273 225,707 2,145,158 2,370,865 407 SURFACE WATER OPERATIONS 5,595,500 5,138,478 457,022 2,345,200 2,802,222 416 KING COUNTY METRO 11,414,648 11,414,648 - (311,143) (311,143) 422 AIRPORT CAPITAL IMPROVEMENT 2,867,421 2,808,000 59,421 (59,421) - 424 MUNICIPAL GOLF COURSE SYSTEM CIP 154,080 150,000 4,080 55,163 59,243 425 WATER CIP 4,886,219 5,000,000 (113,781) 351,231 237,450 426 WASTEWATER CIP 2,461,899 3,375,000 (913,101) 1,136,613 223,512 427 SURFACE WATER CIP 1,615,765 3,850,000 (2,234,235) 802,578 (1,431,657) 461 WATERWORKS BOND RESERVE - _ _ - _ 471 WATERWORKS RATE STABILIZATION - - - 90,320 90,320 481 FUTURE WS BOND PROCI-H)S - - - 4,632 4,632 501 EQUIPMENT RENTAL 5,717,000 3,597,985 2,119,015 2,139,472 4,258,487 502 INSURANCE 3,108,355 8,090,273 (4,981,918) 9,981,919 5,000,001 503 INFORMATION SERVICES 4,287,319 4,287,316 3 378 381 504 FACILITIES 4,051,084 4,051,084 - - - 512 HEALTHCARE INSURANCE 11,040,415 11,060,216 (19,801) 2,986,268 2,966,467 522 LEOFF1 RETIREES HEALTHCARE 2,040,686 1,979,217 61,469 1,322,821 1,384,290 611 FIREMENS PENSION 290,000 542,276 (252,276) 4,386,425 4,134,149 All Other Funds 141,436,909 150,089,969 (8,653,060) 44,278,299 35,625,239 TOTAL ALL FUNDS 242,303,937 251,658,823 (9,354,887) 55,416,929 46,062,042 A' ATTACHMENT A