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Home My WebLink AboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, September 16, 2019 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Mayor's Day of Concern for the Hungry - September 21, 2019 b) Childhood Cancer Awareness Month - September 2019 c) National Recovery Month - September 2019 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENTS • All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow‐up. • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of August 19, 2019. Council Concur b) AB - 2452 City Clerk submits King County's Certification Letter for August 6, 2019 Primary Election. The results are as follows: MAYOR - Ruth Pérez, 3,441 votes, 23.76%; Marcie Maxwell, 3,919 votes, 27.06% NOMINATED; Randy Corman, 3,171 votes, 21.90%; Armondo Pavone, 3,907 votes, 26.98% NOMINATED; write-in, 44 votes, .30%. COUNCIL POSITION NO. 3 - Valerie O'Halloran, 4,709 votes, 34.66% NOMINATED; Max J. Heller III, 1,210 votes, 8.90%; Linda M. Smith, 3,232 votes, 23.79%; James Alberson, 4,375 votes, 32.20% NOMINATED; write-in, 60 votes, .44%. None; Information Only c) AB - 2454 City Clerk submits the 2018 Joint Legislative Audit and Review Committee (JLARC) Report for 2018. This report summarizes the City's responsiveness to public records requests for the period January 1, 2018 through December 31, 2018. None; Information Only d) AB - 2457 Administrative Services Department recommends adoption of an ordinance authorizing the execution of an amended and restated Interlocal Agreement relating to the South Correctional Entity (SCORE); and approval of the City's capital contribution related to refunding bonds to be issued to refinance the SCORE facility and approving other matters related thereto. Refer to Finance Committee e) AB - 2455 Community & Economic Development Department recommends approval of a reorganization of the Community and Economic Development Department (CED) as follows: Permit Center Supervisor (m22) to Permit Services Manager (m28); Construction Inspection Supervisor (a26) to Assistant Development Engineering Supervisor (m30); Economic Development Manager (m32) to Community Development & Housing Manager (m33); Assistant Planner (a16) to Housing Programs Manager (m27). Refer to Finance Committee f) AB - 2453 Community & Economic Development Department recommends approval of an agreement with Makers Architecture and Urban Design, LLP, in the amount of $148,387, to assist in the development of a transit oriented development subarea plan. Refer to Finance Committee g) AB - 2449 Community & Economic Development Department recommends approval of a contract with KPG, in the amount of $294,216, for design and engineering work for construction improvements set forth in the Renton Downtown Civic Core Vision and Action Plan adopted on January 8, 2018. Council Concur h) AB - 2450 Community & Economic Development Department recommends setting October 7, 2019 as a public hearing to receive public input regarding the City's proposed allocation and use of 2020 Community Development Block Grant (CDBG) funds. Council Concur; Set Public Hearing on 10/07/2019 i) AB - 2451 Community & Economic Development Department recommends adoption of the Renton, Kent, and Issaquah School Districts' updated Capital Facilities plans; and requests authority to collect each districts' revised impact fees through the end of 2020; Renton - Single-Family $6,862, Multi-Family $3,582; Kent - Single-Family $5,554, Multi- Family $2,345; Issaquah - Single-Family $14,501, Multi-Family $9,583. Refer to Planning & Development Committee j) AB - 2458 Community Services Department recommends reimbursing Farmers Market Vendors, Columbia City Bakery and Hot Dame!, in a total amount of $160, in order to more closely match the pro-rated business license fee offered to all vendors after July 1 of each year. Refer to Finance Committee k) AB - 2456 Public Works Administration requests authorization to purchase six vehicles for the Police Department, in an approximate amount of $258,062, using the Washington State Bid Contract Award 05916; and recommends approval of a $30,000 budget adjustment. Council Concur l) AB - 2447 Utility Systems Division recommends approval of Amendment No. 3, to CAG-17- 066, contractor Murraysmith, Inc., in the amount of $973,123, to implement Phase 3, final engineering and design, of the Downtown Utility Improvement project. Refer to Utilities Committee m) AB - 2448 Utility Systems Division submits CAG-19-010, contractor K-A General Construction Contractor, LLC, and requests release of the retainage bond after 60 days, subject to receipt of any required releases from the State. Council Concur 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Committee of the Whole: Affordable Housing Options b) Finance Committee: Vouchers; Youth Programs Fee Waiver Request 8. LEGISLATION 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:00 p.m. - 7th Floor - Conferencing Center Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings 0DenisLawMayorProctamation‘frilfiereas,theCityofRentonrecognizesadequatenutritionasabasicgoalforeachcitizen;and‘I4lftereas,nochildshouldgotoschoolhungry,nobabyshouldbewithoutfeedingsneededformentalandphysicalgrowth,noelderlyperson’shealthshouldbejeopardizedbylackofappropriatefoods;and‘14)ftereas,foodbank,emergency,andhotmealprogramsworkingwiththeCityofRenton,localfaithcommunities,socialserviceagencies,andhundredsofvolunteersstrivedayinanddayouttostemtherisingtideofhunger,butstillneedmorehelp;andWfiereas,whenwinterapproachesandlow-incomefamiliesmuststretchtheirdollarstocoverincreasingfuel,electricity,andrentalcosts,leavingevenlessmoneyformonthlyfoodpurchase,anoutpouringofcommunityassistanceisneeded;andW’fiereas,theEmergencyFeedingProgramcoordinatesanannualfooddrive,whichwillbeheldatgrocerystoresthroughoutKingCountyonSaturday,September21,2019,tohelpsupporttheeffortsoftheirprogramandthearea’sfoodbanksinfightinghunger;and‘Whereas,theCityofRentonhasbeenasteadfastsupporterofthisvitalproject,andhasstrivedtoeradicatehungerinthecommunity;Wow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimSeptember21,2019,tobeSMayor’sDayofConcernfortheWitngiyintheCityofRenton,andstronglyurgeallcitizenstojointheEmergencyFeedingProgramandtheSalvationArmyRentonRotaryFoodBankintheireffortstonourishthosewhoarehungry.InwitnesswfiereqfIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis16thdayofSeptember,2019.DenisLaw,MayorCityofRenton,WashingtonRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. a) DenisLawMayorWftereas,eachyearintheUnitedStates,morethan15,000childrenfrombirthto19yearsoldarediagnosedwithcancer,equaltoabout42childhoodcancerdiagnoseseachday;andT4lfiereas,eachyearworldwide,therearemorethan300,000newchildhoodcancerdiagnoses,whichmeansabouteverythreeminutesafamilywillhearthewords“yourchildhascancer”;andW’/ereas,althoughthefive-yearsurvivalrateforchildhoodcancershasreached80percent,nearly2,000Americanchildrenundertheageof19stilldieeachyearfromcancer,makingittheleadingkillerofchildrenbydisease;andWfiereas,thosethatdosurvivewilloftenfaceatleastonechronichealthconditionlateroninlife,includingbutnotlimitedtoheart,liver,orlungdamage,infertility,secondarycancers,andgrowthdeficits;andWfiereas,thecausesofchildhoodcancerarelargelyunknownandmorestudiesareneededtounderstandwhichtreatmentsworkbestforchildrenastheyoftenmustdifferfromtraditionaladulttreatmentstotakeintoaccountchildren’sdevelopmentalneedsandotherfactors;andtT4)fiereas,hundredsofchildrenarebeingtreatedforcancerinWashingtonState;and‘1/t)fiereas,Washingtonisacaringstateandcommunitythatsupportschildrenandfamilies;Wow,tEerefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimSeptember2019tobeCñitcthooCanceriwarenessWlontñintheCityofRenton,andIencourageallcitizenstojoinmeinthisspecialobservance.InwitnesswfiereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis16thdayofSeptember,2019.DenisLaw,MayorCityofRenton,WashingtonProctamationRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. b) DenisLawMayorProctamation‘I/tihereas,behavioralhealthisanessentialpartofone’soverallhealthandweliness;andWhereas,preventionofmentalandsubstanceusedisordersworks,treatmentiseffective,andpeoplerecoverinourareaandaroundthenation;andWhereas,preventingandovercomingmentalandsubstanceusedisordersisessentialtoachievinghealthylifestyles,bothphysicallyandemotionally;and‘I4lfiereas,anestimated400,000peopleinKingCountyareaffectedbytheseconditions;andWhereas,wemustencouragerelativesandfriendsofpeoplewithmentaland/orsubstanceusedisorderstoimplementpreventivemeasures,recognizethesignsofaproblem,andguidethoseinneedtoappropriatetreatmentandrecoverysupportservices;andWhereas,werecognizefourdimensionsofrecoveryfrommentalhealthandsubstanceusedisorders:health,home,purpose,andcommunity;andWhereas,tohelpmorepeopleachieveandsustainlong-termrecovery,theU.S.DepartmentofHealthandHumanServices(HHS),theSubstanceAbuseandMentalHealthServicesAdministration(SAMHSA),theWhiteHouseOfficeofNationalDrugControlPolicy(ONDCP),KingCounty,andtheCityofRentoninviteallresidentsofRentontoparticipateinNationalRecoveryMonth;gvow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimSeptember2019tobeWationatcNccoveiy7VLontfiintheCityofRenton,andIencourageallcitizenstoobservethismonthwithprograms,activities,andceremoniestosupportthisyear’sRecoveryMonththeme,“JointheVoicesforRecovery:InvestinHealth,Home,Purpose,andCommunity.”InwitnesswhereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaff!1edthis16thdayofSeptember,2019.Denisaw,MayorCityofRenton,WashingtonRentonCityHall,7thFloor7055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. c) August 19, 2019 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES ‐ City Council Regular Meeting 7:00 PM ‐ Monday, August 19, 2019 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Pro Tem Persson called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Don Persson, Mayor Pro Tem Randy Corman Ryan McIrvin Armondo Pavone Ed Prince Councilmembers Absent: Ruth Pérez Carol Ann Witschi MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL EXCUSE ABSENT COUNCILMEMBERS CAROL ANN WITSCHI AND RUTH PÉREZ. CARRIED. ADMINISTRATIVE STAFF PRESENT Cheryl Beyer, Senior Assistant City Attorney Jason Seth, City Clerk Chip Vincent, Community & Economic Development Administrator Gregg Zimmerman, Public Works Administrator Jim Seitz, Transportation Director Deb Needham, Emergency Management Director Vangie Garcia, Transportation Planning Manager Commander Tracy Wilkinson, Police Department PROCLAMATION a) Ready in Renton Month: A proclamation by Mayor Law was read declaring the month of September 2019 to be Ready in Renton Month in the City of Renton, encouraging all residents to formulate a preparedness plan. Deb Needham, City of Renton Emergency Management Director, accepted the proclamation with appreciation. AGENDA ITEM #6. a) August 19, 2019 REGULAR COUNCIL MEETING MINUTES MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. PUBLIC HEARING a) Six‐Year TIP 2020‐2025: This being the date set and proper notices having been posted and published in accordance with local and State laws, Mayor Pro Tem Persson opened the public hearing to consider the annual update to the Six‐Year Transportation Improvement Program (TIP), 2020‐2025. Transportation Planning Manager Vangie Garcia reported that transportation programs and projects are required to be incorporated into the TIP in order to receive State and/or Federal funding. Ms. Garcia explained that the TIP is a financially unconstrained document and its purpose is to develop a multi‐year work plan and funding plan for the development of transportation facilities, it is used to coordinate transportation projects and programs with other jurisdictions and agencies, it allows for a reflection of involvement with citizens and elected officials, it is mandated by State law, and is required for State and federal funding programs. She also stated that the TIP is coordinated with public and private stakeholders in an effort to coordinate their facility improvements. Ms. Garcia highlighted updates to the format of the TIP document, and clarified that the projects within the TIP proposed expenditures by category type are as follows:  Maintenance and Preservation ‐ 9 Projects (17%)  Corridor Projects ‐ 21 Projects (41%)  Traffic Operations & Safety ‐ 8 projects (15%)  Non‐Motorized ‐ 10 Projects (19%)  Other Programs ‐ 4 Projects (8%) Additionally, she explained that the following new projects have been added to the Program:  TIP 16: Duvall Ave NE Roadway Improvements.  TIP 17: Houser Way N Intersection and Pedestrian Improvements.  TIP 23: Renton Connector.  TIP 24: Renton Elementary and Middle School Crossings.  TIP 25: S 2nd St. Conversion Project.  TIP 46: Southport Pedestrian Connection.  TIP 51: Walkway Master Plan.  TIP 52: I‐405/44th Gateway Signage & Green‐Scaping Improvements Anticipated construction of TIP projects that are scheduled to happen in the next year are:  Duvall Ave. NE Roadway Preservation,  Lake Washington Loop Trail – Phase 3  Williams Ave. S/Wells Ave. S Two‐Way Conversion,  Houser Way Intersection and Pedestrian Improvements AGENDA ITEM #6. a) August 19, 2019 REGULAR COUNCIL MEETING MINUTES  Park Ave N Extension.  Renton Elementary and Middle School Crossings. Concluding, Ms. Garcia reviewed the six‐year financial outlook for the Transportation Improvement Program, and she stated that staff is recommending that Council approve the Six‐Year 2020‐2025 TIP and present the resolution regarding this matter for reading and adoption. Public comment was invited. There being no public comment or further discussion, it was MOVED BY MCIRVIN, SECONDED BY PAVONE, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. ADMINISTRATIVE REPORT Community and Economic Development Administrator Chip Vincent reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2019 and beyond. Items noted were:  The King County Solid Waste Division is accepting public comments on the scope of the Environmental Impact Statement for the Cedar Hills Regional Landfill 2020 site development plan until August 26. The public is invited to comment on the range of issues to study in the Environmental Impact Statement that will evaluate the proposed development alternatives for maximizing the capacity at the Cedar Hills Regional Landfill in unincorporated King County, near Maple Valley. To submit comments online, visit the King County Solid Waste Division website, or mail comments to King County Solid Waste Division at 201 South Jackson Street, Suite 701, Seattle, WA 98104; Attn: Molly Paterson, Project Manager.  Community Services has received unfortunate news regarding one of the large American elm trees in Jones Park. Decline was observed in one of the trees a number of weeks ago and tissue samples were sent to the Washington State University Plant Pathology Clinic in Puyallup. Dutch Elm Disease was confirmed. There is no treatment for this fungal pathogen and the tree will have to be removed. Preventative treatments will be pursued for two of the remaining elms to see if they can be saved. Information notices will be placed onsite to inform the general public about the problem and pending tree removal. The City Forester can be contacted with any questions. Tree removal operations will take place after Labor Day.  Thursday, August 29, 8:00 a.m. to 3:00 p.m. Puget Sound Energy will temporarily shut off power to homes and businesses located within the vicinity of NE 21st Street to replace a utility pole. The planned power outage is anticipated to last up to 6 hours. During this time there will likely be noise from trucks and heavy equipment. Signs and flaggers will be onsite to guide vehicles and pedestrians through the work zone. Upon completion of the work, electrical service will be restored automatically. For more information, visit the Puget Sound Energy website or contact Project Manager Vince Rabon at 425‐457‐4955 or via email at vincent.rabon@pse.com and reference project number 101112200.  Preventative street maintenance will continue to impact traffic and result in occasional street closures. AGENDA ITEM #6. a) August 19, 2019 REGULAR COUNCIL MEETING MINUTES AUDIENCE COMMENTS  Jason Collins, Renton, stated he was homeless and requested a Post Office Box or some other means to securely store his personal papers and property.  John Glen, Renton, speaking on behalf of the Downtown Partnership, thanked Council for taking action to keep the Civic Core plan moving forward. However, he urged Council to cautiously and judiciously review the proposed plans for the Pavilion Building prior to taking any action on either proposal. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of August 12, 2019. Council Concur. b) AB ‐ 2446 City Clerk reported results from the bid opening on August 12, 2019 for the Rainier Ave North Culvert Improvement project, CAG‐19‐209, to Nordvind Company in the amount of $106,751.58. Council Concur. c) AB ‐ 2445 Community Services Department requested authorization to institute a 50% reduction in registration fees for parents/guardians who volunteer to coach for the purpose of increasing the recruitment pool of volunteer coaches for the 2019‐2020 Youth Basketball Program. Refer to Finance Committee. MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, AS PRESENTED. CARRIED. UNFINISHED BUSINESS a) Committee of the Whole Substitute Chair Prince presented a report concurring in the staff recommendation to approve authorization for the Mayor and City Clerk to sign a sole source contract with Western Neon, in an amount not to exceed $146,261.28, to provide design, fabrication, and installation of the proposed public art at the intersection of South 2nd Street and Main Ave South. MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Committee of the Whole Substitute Chair Prince presented a report concurring in the staff recommendation to approve authorization for the Mayor and City Clerk to sign a sole source contract with artist Kirk Seese, in an amount not to exceed $250,000, to provide design, fabrication, and installation of the proposed public art in the Sunset Community Park. MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to approve the following payments:  Accounts Payable – total payment of $5,031,654.49 for vouchers, 10108‐10109, 70366, 72219, 72919, 101110, 375887‐375889, 375902‐376524; payroll benefit withholding vouchers 6086‐6094, 375886, 375890‐375901 and one wire transfer.  Payroll – total payment of $1,623,591.63 for payroll vouchers which includes 796 direct deposits and 39 checks (July 01‐15, 2019 pay period).  Municipal Court – total payment of $9,129.56 for vouchers 017491‐017507. AGENDA ITEM #6. a) August 19, 2019 REGULAR COUNCIL MEETING MINUTES MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to approve the authorization by the Mayor and City Clerk to execute the United Way of King County Grantee Agency Funding Contract from July 1, 2019 to August 31, 2019 and allocate the $4,000 grant award to support the 2019 Summer Meals Program in King County. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. e) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to reorganize the Finance Division effective September 1, 2019, creating a separate tax and license work group which includes the reclassifications of: • Tax and Licensing Program Manager (m27 step C) to Tax and Licensing Manager (m28 step C) • Finance Analyst III (n16 step C) to Tax and License Auditor III (n16 step C) • Accounting Assistant IV (a09 step E) to remain the same, however will report to the Tax and Licensing Manager MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. f) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to increase the Head Golf Professional’s salary at Maplewood Golf Course to pay grade m25 at step E (7% increase of $6,860.00) beginning September 1, 2019. MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. h) Transportation Committee Chair McIrvin presented a report concurring in the staff recommendation to approve Supplemental Agreement No. 4 to CAG‐15‐089 with KPG, P.S. for the Rainier Avenue South – Phase 4 (South 3rd Street to NW 3rd Place) project in the amount of $213,755. MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. g) Transportation Committee Chair McIrvin presented a report concurring in the staff recommendation to approve the annual updates to the 2020‐2025 Six‐Year Transportation Improvement Program. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) August 19, 2019 REGULAR COUNCIL MEETING MINUTES LEGISLATION Resolutions: a) Resolution No. 4387: A resolution was read finding that the sole source exemption under RCW 39.04.280(2)(a) applies to the installation of public art in the Sunset Community Park therefor waiving the state competitive bidding requirement and authorizing the Mayor and City Clerk to enter into an agreement with Kirk Seese for public art in the Sunset Community Park. MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. b) Resolution No. 4388: A resolution was read finding that the sole source exemption under RCW 39.04.280(2)(a) applies to the installation of public art at the intersection of S 2nd St and Main Avenue S in downtown Renton therefor waiving the state competitive bidding requirement and authorizing the Mayor and City Clerk to enter into an agreement with Western Neon for public art in downtown Renton. MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. c) Resolution No. 4389: A resolution was read updating and extending Renton's Six‐Year Transportation Improvement Program for 2020 ‐ 2025. MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar ADJOURNMENT MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADJOURN. CARRIED. TIME: 7:35 P.M. Jason A. Seth, CMC, City Clerk Megan Gregor, Recorder Monday, August 19, 2019 AGENDA ITEM #6. a) Council Committee Meeting Calendar August 19, 2019 August 26, 2019 Monday CANCELLED Council Holiday September 2, 2019 Monday NO MEETINGS Labor Day Holiday September 9, 2019 Monday CANCELLED Council Holiday September 16, 2019 Monday 3:30 PM Planning & Development Committee, Chair Prince – Council Conference Room 1. Docket #14 2. Emerging Issues in CED 4:30 PM Finance Committee, Chair Pavone – Council Conference Room 1. Youth Athletic Programs Fee Waiver Request 2. Vouchers 3. Emerging Issues in Finance CANCELLED Transportation Committee, Chair McIrvin CANCELLED Community Services Committee, Vice Chair McIrvin 5:00 PM Committee of the Whole, Vice Chair Prince – Conferencing Center 1. Council Vacancy 2. CRM Project Briefing 3. ZenCity Project Briefing 4. Affordable Housing Options 5. Emerging Issues AGENDA ITEM #6. a) AB - 2452 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: August 2019 Primary - Certified Election Results RECOMMENDED ACTION: None; Information Only DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: King County Certified the results of the August 6, 2019 Primary Election as follows: Mayor: Name: Votes: Percentage: Ruth Pérez: 3,441 23.76% Marcie Maxwell: 3,919 27.06% - NOMINATED Randy Corman: 3,171 21.90% Armondo Pavone: 3,907 26.98% - NOMINATED Write-in: 44 .30% Council Position No. 3: Name: Votes: Percentage: Valerie O'Halloran: 4,709 34.66% - NOMINATED Max J. Heller III: 1,210 8.91% Linda M. Smith: 3,232 23.79% James Alberson: 4,375 32.20% - NOMINATED Write-in: 60 .44% EXHIBITS: A. King County Certification Letter STAFF RECOMMENDATION: N/A AGENDA ITEM #6. b) STATE OF WASHINGTON ) ) SS. COUNTY OF KING ) This is to certify that on August 6, 2019, there was held a primary election in the City of Renton, King County, Washington, for the nomination of candidates; That the results of the election were duly canvassed by the King County Canvassing Board on August 20, 2019, and the results of said canvass are as follows: Mayor Ruth Perez 3,441 23.76% Marcie Maxwell 3,919 27.06% Nominated Randy Corman 3,171 21.90% Armondo Pavone 3,907 26.98% Nominated Write-in 44 0.30% Council Position No. 3 Valerie O’Halloran 4,709 34.66% Nominated Max J. Heller, III 1,210 8.91% Linda M. Smith 3,232 23.79% James Alberson 4,375 32.20% Nominated Write-in 60 0.44% Dated at Renton, King County, Washington, this 3rd day of September 2019. ____________________________ Julie Wise, Director AGENDA ITEM #6. b) AB - 2454 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: Joint Legislative Audit and Review Committee - 2018 Public Records Requests Report RECOMMENDED ACTION: None; Information Only DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: No direct impact. The report indicates the City spent approximately $471,637 in staff time fulfilling requests in 2018; and approximately $316,287 in additional costs for the purchase and/or maintenance of e quipment, hardware, software and other services to fulfill requests in 2018. SUMMARY OF ACTION: Per Policy & Procedure 100-5, the City Clerk hereby submits the Joint Legislative Audit and Review Committee (JLARC) report for 2018. This report contains a number of measures used to audit and evaluate the City's responsiveness to Public Records Requests from January 1, 2018 - December 31, 2018. This is a copy of the report submitted to the State of Washington. Highlights include: 1/1/2018 - 12/31/2018 Requests Received: 3,421 Requests Closed: 3,341 Median Number of Days to Final Disposition: 4 Average Number of Days to Final Disposition: 6.9 Number of Requests Denied in Full: 1 Number of Requests Redacted/Exempted: 1,307 Estimated total staff time: 10,102 hours Average staff time per request: 3 hours Estimated amount of total staff time: $471,637 Estimated amount of maintaining records: $316,287 Estimated cost per request: $134.68 Total expenses recovered: $84 The full report includes additional measures and is attached. EXHIBITS: A. JLARC 2018 Report STAFF RECOMMENDATION: N/A AGENDA ITEM #6. c) Public Records Requests Report for Renton for 2018 Baseline data The 2018 reporting period is the 2018 calendar year (January 1st to December 31st). Click here for guidance related to Baseline data. Metric 1 Total number of requests closed within five days. Click here for guidance related to Metric 1. Metric 2 The number of requests where an estimated response time beyond five days was provided. Click here for guidance related to Metric 2. Metric 3 Average and median number of days from receipt of request to the date of final disposition of request. Click here for guidance related to Metric 3. Baseline data Total number of open public records requests at the beginning of the reporting period 79 Of the number of requests open at the beginning of the reporting period, how many were closed during the reporting period? 78 Total number of public records requests received during the reporting period 3423 Total number of public records requests closed during the reporting period 3341 Number of requests closed within five days Number of requests closed within five days 1646 If your agency feels the data provided for this metric is unduly influenced by a small number of unusually large requests, you may provide additional explanation here Number of requests where an estimated response time beyond 5 days was provided Number of requests where an estimated response time beyond five days was provided 1777 You may provide additional explanation here for the data provided for this metric Average and median number of days from receipt to final disposition Number of requests with final disposition 3419 Page 1 of 6Public Records Reporting 7/30/2019https://app.leg.wa.gov/PublicRecordsReporting/Home/Review/1330 AGENDA ITEM #6. c) Metric 4 Number of public records requests for which the agency formally sought additional clarification from the requester. Click here for guidance related to Metric 4. Metric 5 Number of requests denied and the most common reasons for denying requests. Click here for guidance related to Metric 5. Number of days to final disposition 23481 Median number of days to final disposition 4 Average number of days to final disposition (calculated) 6.9 If your agency feels the data provided for this metric are unduly influenced by a small number of unusually large requests, you may provide additional explanation here Number of requests for which additional clarification was sought Number of requests with additional clarification sought 310 You may provide additional explanation here for the data provided for this metric Number of requests denied in part or in full. Number of closed requests that were denied in full 1 Number of closed requests that were partially denied or redacted 1307 Please provide the 5 to 10 most common reasons for denying requests during this reporting period Reason 1 Personal Information Reason 2 Social Security Number Reason 3 Attorney-Client Communication Reason 4 Active Investigation Reason 5 Materials submitted with an employment application Page 2 of 6Public Records Reporting 7/30/2019https://app.leg.wa.gov/PublicRecordsReporting/Home/Review/1330 AGENDA ITEM #6. c) Metric 6 Number of requests abandoned by requesters. Click here for guidance related to Metric 6. Metric 7 Number of requests, by type of requester. Click here for guidance related to Metric 7. Reason 6 Reason 7 Reason 8 Reason 9 Reason 10 You may provide additional explanation here for the data provided for this metric Number of requests abandoned by requesters Number of requests abandoned by requesters 26 You may provide additional explanation here for the data provided for this metric Number of requests, by type of requesters Requester type Other (please explain) Total requests Individuals 1699 Page 3 of 6Public Records Reporting 7/30/2019https://app.leg.wa.gov/PublicRecordsReporting/Home/Review/1330 AGENDA ITEM #6. c) Metric 8 Percent of requests fulfilled electronically compared to the percent of requests fulfilled by physical records. Click here for guidance related to Metric 8. Requester type Other (please explain) Total requests Law firms 528 Organizations 503 Insurers 224 Governments 366 Incarcerated persons 1 Media 61 Current or former employees 6 Other This is the option selected by requestor 58 Anonymous 56 You may provide additional explanation here for the data provided for this metric Percent of requests fulfilled electronically compared to percent fulfilled by physical records Number of requests fulfilled electronically 2586 Number of requests fulfilled by physical records 198 Number of requests fulfilled by electronic and physical records 396 Number of requests closed with no responsive records 239 Percent of requests fulfilled electronically (calculated) 76% Percent of requests fulfilled by physical records (calculated) 6% Percent of requests fulfilled by electronic and physical records (calculated) 12% Percent of requests closed with no responsive records (calculated) 7% You may provide additional explanation here for the data provided for this metric Page 4 of 6Public Records Reporting 7/30/2019https://app.leg.wa.gov/PublicRecordsReporting/Home/Review/1330 AGENDA ITEM #6. c) Metric 9 Number of requests where one or more physical records were scanned to create an electronic version to fulfill disclosure. Click here for guidance related to Metric 9. Metric 10 Average estimated staff time spent on each public records request. Click here for guidance related to Metric 10. Metric 11 Estimated total costs incurred by the agency in fulfilling records requests, including staff compensation and legal review and average cost per request. Click here for guidance related to Metric 11. Metric 12 Number of claims filed alleging a violation of Chapter 42.56 or other public records statutes during the reporting period, categorized by type and exemption at issue (if applicable). Click here for guidance related to Metric 12. Number of requests where records were scanned Requests scanned 415 You may provide additional explanation here for the data provided for this metric Average estimated staff time spent on each request Estimated total staff time in hours 10102 Average estimated staff time in hours per request (calculated) 3 If your agency feels the data provided for this metric is unduly influenced by a small number of unusually large requests, you may provide additional explanation here Estimated total costs incurred Estimated total cost $471,637 Average estimated cost per request (calculated) $134.68 You may provide additional explanation here for the data provided for this metric Our agency applied an overhead rate in our calculation of estimated costs. Number of claims filed alleging a violation of Chapter 42.56 RCW There were no claims filed alleging a violation of Chapter 42.56 RCW. You may provide additional explanation here for the data provided for this metric Page 5 of 6Public Records Reporting 7/30/2019https://app.leg.wa.gov/PublicRecordsReporting/Home/Review/1330 AGENDA ITEM #6. c) Metric 13 Costs incurred by the agency litigating claims alleging a violation of Chapter 42.56 RCW or other public records statutes during the reporting period, including any penalties imposed on the agency. Click here for guidance related to Metric 13. Metric 14 Estimated costs incurred by the agency with managing and retaining records, including staff compensation and purchases of equipment, hardware, software, and services to manage and retain public records. Click here for guidance related to Metric 14. Metric 15 Expenses recovered by the agency from requesters for fulfilling public records requests, including any customized charges. Click here for guidance related to Metric 15. Costs incurred litigating claims alleging a violation of Chapter 42.56 RCW Total litigation costs $0 You may provide additional explanation here for the data provided for this metric Estimated costs incurred managing and retaining records Cost of agency staff who manage/retain records $130,428 Cost of systems that manage/retain records $139,793 Cost of services purchased for managing/retaining records $46,066 Total estimated cost for managing and retaining records (calculated) $316,287 You may provide additional explanation here for the data provided for this metric Our agency applied an overhead rate in our calculation of estimated costs. Expenses recovered from requesters Total Expenses Recovered Customized Service Charges Description of Service Charges $84 You may provide additional explanation here for the data provided for this metric Page 6 of 6Public Records Reporting 7/30/2019https://app.leg.wa.gov/PublicRecordsReporting/Home/Review/1330 AGENDA ITEM #6. c) AB - 2457 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: SCORE Amended and Restated Interlocal Agreement RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Jan Hawn, Administrative Services Administrator EXT.: 6858 FISCAL IMPACT SUMMARY: The City of Renton will receive its proportionate share of the savings from the capital contribution to the refunding bonds savings. The exact amount will be determined on the date of sale. SUMMARY OF ACTION: The City of Renton is authorized under chapter 70.48 RCW to contract for, establish and maintain a correctional facility for public safety and welfare. The City entered into a SCORE Interlocal Agreement with other cities, as authorized under chapter 39.34 RCW on February 25, 2009 and subsequently amended and restated on October 1, 2009, forming a separate governmental administrative agency known as SCORE. A public corporation was chartered by the City of Renton, as authorized by RCW 35.21.730 through 35.21 .757 and issued bonds which were used to finance a portion of the costs of acquiring, constructing, developing, equipping, and improving a regional misdemeanant correctional facility located in Des Moines, Washington and operated by SCORE. The City’s full faith and credit was pledged toward the payment of its allocable proportion of the debt service. The Board of Directors of the Authority has decided to refund the outstanding bonds in order to achieve debt service savings. The amended and restated Interlocal Agreement provides the authority to refund the bonds and pledges the City’s full faith and credit to the City’s allocable portion of the refunding bonds. This Interlocal Agreement also includes an update to outdated language and provides clarification regarding various operational issues. EXHIBITS: A. Issue Paper B. Score 2019 Refunding Update C. Interlocal Agreement - Redlined D. Interlocal Agreement - Final E. Draft Ordinance STAFF RECOMMENDATION: Approve ordinance authorizing the execution of an amended and restated Interlocal Agreement relating to the South Correctional Entity (SCORE) and approving the City’s capital contribution related to refunding bonds to be issued to refinance the South Correctional Facility and approving other matters. AGENDA ITEM #6. d) ADMINISTRATIVE SERVICES M E M O R A N D U M DATE:September 16, 2019 TO:Don Persson, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Jan Hawn, Administrative Services Administrator SUBJECT:SCORE Amended and Restated Interlocal Agreement ISSUE Should the City of Renton adopt an ordinance entering into an amended and restated SCORE Interlocal Agreement? RECOMMENDATION Staff recommends approval of an ordinance authorizing the execution of an amended and restated Interlocal Agreement relating to the South Correctional Entity (SCORE) and approving the City’s capital contribution related to refunding bonds to be issued to refinance the South Correctional Facility. OVERVIEW The City of Renton is authorized under chapter 70.48 RCW to contract for, establish and maintain a correctional facility for public safety and welfare. The City entered into a SCORE Interlocal Agreement with other cities, as authorized under chapter 39.34 RCW on February 25, 2009 and subsequently amended and restated on October 1, 2009, forming a separate governmental administrative agency known as SCORE. A public corporation was chartered by the City of Renton, as authorized by RCW 35.21.730 through 35.21.757 and issued bonds which were used to finance a portion of the costs of acquiring, constructing, developing, equipping, and improving a regional misdemeanant correctional facility located in Des Moines, Washington and operated by SCORE. The City’s full faith and credit was pledged toward the payment of its allocable proportion of the debt service. The Board of Directors of the Authority has decided to refund the outstanding bonds in order to achieve debt service savings. The amended and restated Interlocal Agreement provides the authority to refund the bonds and pledges the City’s full faith and credit to AGENDA ITEM #6. d) the City’s allocable portion of the refunding bonds. This Interlocal Agreement also includes an update to outdated language and provides clarification regarding various operational issues. FISCAL IMPACT The City of Renton will receive its proportionate share of the savings from the capital contribution to the refunding bonds savings. The exact amount will be determined on the date of sale. CONCLUSION Staff recommends approval of an ordinance authorizing the execution of an amended and restated Interlocal Agreement relating to the South Correctional Entity (SCORE) and approving the City’s capital contribution related to refunding bonds to be issued to refinance the South Correctional Facility and approving other matters. Attachments: Amended and Restated Interlocal Agreement (clean) Amended and Restated Interlocal Agreement (redlined) Preliminary Bond Refunding Report, June 4, 2019 AGENDA ITEM #6. d) Jun 4, 2019 6:57 am Prepared by PFM TABLE OF CONTENTS South Correctional Entity (SCORE) Public Development Authority Refunding Bonds, 2019 Refunding of Series 2009A and 2009B Preliminary Report Page Sources and Uses of Funds . . . . . . . . . . . . . . . . . . . . . . . . . .1 Summary of Refunding Results . . . . . . . . . . . . . . . . . . . . . . . . 2 Savings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 AGENDA ITEM #6. d) Jun 4, 2019 6:57 am Prepared by PFM Page 1 SOURCES AND USES OF FUNDS South Correctional Entity (SCORE) Public Development Authority Refunding Bonds, 2019 Refunding of Series 2009A and 2009B Preliminary 2019 Refunding 2019 Refunding of BABs Series of Series Sources: 2009B 2009A Total Bond Proceeds: Par Amount 46,555,000.00 2,310,000.00 48,865,000.00 Premium 10,859,507.30 10,859,507.30 57,414,507.30 2,310,000.00 59,724,507.30 Other Sources of Funds: Fed Way Contribution to Escrow 12,537,821.34 503,310.00 13,041,131.34 Fed Way Contribution to COI 9,614.00 386.00 10,000.00 12,547,435.34 503,696.00 13,051,131.34 69,961,942.64 2,813,696.00 72,775,638.64 2019 Refunding 2019 Refunding of BABs Series of Series Uses: 2009B 2009A Total Refunding Escrow Deposits: SLGS Purchases 69,654,560.00 2,796,165.00 72,450,725.00 Cost of Issuance: Other Cost of Issuance 116,387.50 5,775.00 122,162.50 Delivery Date Expenses: Underwriter's Discount 186,220.00 9,240.00 195,460.00 Other Uses of Funds: Additional Proceeds 4,775.14 2,516.00 7,291.14 69,961,942.64 2,813,696.00 72,775,638.64 AGENDA ITEM #6. d) Jun 4, 2019 6:57 am Prepared by PFM Page 2 SUMMARY OF REFUNDING RESULTS South Correctional Entity (SCORE) Public Development Authority Refunding Bonds, 2019 Refunding of Series 2009A and 2009B Preliminary 2019 Refunding of BABs Series 2019 Refunding 2009B of Series 2009A Total Dated Date 07/02/2019 07/02/2019 07/02/2019 Delivery Date 07/02/2019 07/02/2019 07/02/2019 Arbitrage Yield 1.993600%1.993600%1.993600% Escrow Yield 1.993600%1.993170%1.993583% Value of Negative Arbitrage 5.91 5.91 Bond Par Amount 46,555,000.00 2,310,000.00 48,865,000.00 True Interest Cost 2.690030%2.286100%2.687037% Net Interest Cost 3.091152%2.280016%3.085207% Average Coupon 5.000000%2.056210%4.978423% Average Life 12.010 1.787 11.527 Par amount of refunded bonds 68,865,000.00 2,755,000.00 71,620,000.00 Average coupon of refunded bonds 4.399815%5.000000%4.403077% Average life of refunded bonds 11.733 1.602 11.343 PV of prior debt 70,287,401.63 2,365,946.22 72,653,347.85 Net PV Savings 9,168,763.32 55,941.15 9,224,704.47 Percentage savings of refunded bonds 13.314112%2.030532%12.880068% Percentage savings of refunding bonds 19.694476%2.421695%18.877938% Percentage savings of refunding proceeds 15.969419%2.421695%15.445426% AGENDA ITEM #6. d) Jun 4, 2019 6:57 am Prepared by PFM Page 3 SAVINGS South Correctional Entity (SCORE) Public Development Authority Refunding Bonds, 2019 Refunding of Series 2009A and 2009B Preliminary Present Value Prior Debt Service Refunding to 07/02/2019 Date SCORE Portion Debt Service Savings @ 1.9935995% 01/01/2020 3,225,777.39 2,665,973.39 559,804.00 554,309.49 01/01/2021 4,495,772.58 3,940,892.00 554,880.58 539,482.31 01/01/2022 4,497,207.58 3,937,436.00 559,771.58 533,219.83 01/01/2023 4,495,493.06 3,938,500.00 556,993.06 520,081.22 01/01/2024 4,489,155.96 3,931,750.00 557,405.96 510,254.99 01/01/2025 4,488,038.38 3,931,000.00 557,038.38 499,918.83 01/01/2026 4,484,485.54 3,925,750.00 558,735.54 491,562.08 01/01/2027 4,480,792.00 3,921,000.00 559,792.00 482,789.69 01/01/2028 4,476,781.12 3,921,500.00 555,281.12 469,469.94 01/01/2029 4,472,276.16 3,916,750.00 555,526.16 460,429.13 01/01/2030 4,467,100.46 3,906,750.00 560,350.46 455,282.73 01/01/2031 4,465,383.18 3,906,500.00 558,883.18 445,138.11 01/01/2032 4,458,017.62 3,900,250.00 557,767.62 435,492.21 01/01/2033 4,453,203.78 3,893,000.00 560,203.78 428,772.27 01/01/2034 4,450,577.24 3,894,500.00 556,077.24 417,226.68 01/01/2035 4,445,673.62 3,889,000.00 556,673.62 409,444.46 01/01/2036 4,438,310.72 3,881,500.00 556,810.72 401,477.48 01/01/2037 4,432,406.28 3,871,750.00 560,656.28 396,288.20 01/01/2038 4,427,595.96 3,869,500.00 558,095.96 386,710.90 01/01/2039 4,423,515.34 3,864,000.00 559,515.34 380,062.78 88,067,563.97 76,907,301.39 11,160,262.58 9,217,413.33 Savings Summary PV of savings from cash flow 9,217,413.33 Plus: Refunding funds on hand 7,291.14 Net PV Savings 9,224,704.47 AGENDA ITEM #6. d) AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT among CITY OF AUBURN, CITY OF BURIEN, CITY OF DES MOINES, CITY OF FEDERAL WAY, CITY OF RENTON, CITY OF TUKWILA, CITY OF BURIENSEATAC, AND CITY OF SEATACTUKWILA, WASHINGTON Dated as of October 1, 2009___________, 2019 AGENDA ITEM #6. d) -i- P:\20358_DG\20358_0KS 09/23/09 TABLE OF CONTENTS Page Section 1. Definitions............................................................................................................... 2 Section 2. SCORE Facility; Authority ..................................................................................... 4 Section 3. Duration of Agreement ........................................................................................... 6 Section 4. Withdrawal and Termination .................................................................................. 6 Section 5. Administrative Board ............................................................................................ 88 Section 6. Operations Board; Finance Committee; Other Committees ................................... 9 Section 7. Facility Director ................................................................................................ 1010 Section 8. Personnel PolicyPolicies ....................................................................................... 11 Section 9. Budget, Policies and Operations ........................................................................... 11 Section 10. Contracts and Support Services ............................................................................ 12 Section 11. Policy and System Evaluation .............................................................................. 12 Section 12. Additional Services Authorized ............................................................................ 12 Section 13. Inventory and Property ......................................................................................... 12 Section 14. Local Control ........................................................................................................ 13 Section 15. SCORE Facility Financing and Construction; SCORE Facility Public Development Authority ........................................................................................ 13 Section 16. Preliminary Costs of the SCORE Facility; Bellevue Property ............................. 16 Section 17. Compliance with Continuing Disclosure Requirements ....................................... 16 16 Section 17. Miscellaneous ....................................................................................................... 17 Section 18. Filing of Agreement .............................................................................................. 17 Section 19. Severability ....................................................................................................... 1818 Section 19. Effective Date; Amend and Replace Original Interlocal Agreement ................... 18 Section 20. Federal Way Refunding Bonds; Agreement Between SCORE and Federal Way 18 Section 21. Termination of Host City Agreement ................................................................... 18 Section 22. Execution and Amendment ................................................................................... 19 Section 21. Section 23. ............................................................................... Third Party Beneficiaries 19 Section 2224. Hold Harmless .................................................................................................... 20 Section 25. Section 23. .....................................................................................................Counterparts 2020 AGENDA ITEM #6. d) AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT THIS AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT amends and restates the SCORE Interlocal Agreement, datedis effective as of February 25, 2009 (the “Original Interlocal Agreement”the date written below and is by and as amended and restated hereby, the “SCORE Formation Interlocal Agreement”), and is entered into this October 1, 2009 among the Cities of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila, Burien and SeaTac, Washington (the “Member Cities”),, all of which are municipal corporations under the laws and statutes of the State of Washington: RECITALS: WHEREAS, the Member Cities (as defined herein) are authorized by chapter 70.48 RCW to contract for, establish and maintain correctional facilities in furtherance of public safety and welfare; and WHEREAS, the Member Cities currently contract with other local governments within the State of Washington for correctional services at a great expense to the City; and WHEREAS, chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes municipalities in Washington to enter into agreements for the joint undertaking of certain projects as provided therein; and WHEREAS, in 2009 the Member Cities entered intoformed a SCORE Interlocal Agreement, effective February 25, 2009 (the “Original Interlocal Agreement”), to form aseparate governmental administrative agency pursuant to RCW an interlocal agreement and RCW 39.34.030(3) known as the South Correctional Entity (“SCORE”) to establish and maintain a consolidated correctional facility to be located in the City of Des Moines (the “SCORE Facility”) to serve the Member Cities and federal and state agencies and other local governments that may contract with SCORE in the future to provide correctional services essential to the preservation of the public health, safety and welfare; and WHEREAS, the Member Cities have determined that the SCORE Facility will provide improved correctional facilities within the boundaries of the consolidated service areas at a lower total cost to the participating Member Cities than currently available alternatives or than the participating Member Cities could individually provide; and WHEREAS, financing for the acquisition, construction, equipping, and improvement of the SCORE Facility will be provided by bonds issued by the South Correctional Entity Facility Public Development Authority (the “SCORE Facility Public Development Authority”), a public development authority chartered by the City of Renton pursuant to RCW 35.21.730 through 35.21.755 and secured by the full faith and credit of the Cities of Renton, Auburn, Federal Way, SeaTac, Tukwila, and Burien (the “Owner Cities”); and AGENDA ITEM #6. d) 2 WHEREAS, the Member Cities now desire to amend the Original Interlocal Agreement to allocate the proportion of debt service on bonds issued by the SCORE Facility Public Development Authority to each of the Owner Cities and to designate the City of Des Moinesand restate the formation interlocal agreement as the host city; andprovided herein; WHEREAS, the establishment and maintenance of the SCORE Facility will be of substantial benefit to the Member Cities and the public in general; NOW THEREFORE, it is hereby agreed and covenanted among the undersigned as follows: Section 1. Definitions. Capitalized terms used in this SCORE Formation Interlocal Agreement shall have the following meanings given such terms in the recitals hereof and as follows: “Administrative Board” means the governing board of SCORE created pursuant to Section 5 of this SCORE Formation Interlocal Agreement. “Bonds” mean, collectively, bonds, notes or other evidences of borrowing issued by the SCORE Facility Public Development Authority to provide interim finance and permanent financing for /or refinance the SCORE Facility and thereafter, to finance or refinance equipment, completion, expansion andfor any other capital improvements essential to maintain the SCORE Facility’s functionality. purpose. “Budget” means the budget prepared by the Facility Director in consultation with the Operations Board, and submitted to the Administration Board for its approval in accordance with Section 5 and Section 9 of this SCORE Formation Interlocal Agreement, which budget shall set forth (a) an estimate of the costs of capital improvements required to be made to the SCORE Facility within the applicable year, (b) on a line item basis, all anticipated revenues and expenses for the operation and maintenance of the SCORE Facility for the applicable year, and (c) any information required by policies adopted by the Administrative Board pursuant to Section 9(b) of this SCORE Formation Interlocal Agreement. “Capital Contribution” means, for each Owner City, that Owner City’s Owner Percentage multiplied by the principal of and interest on Bonds as the same shall become due and payable. “Code” means the Internal Revenue Code of 1986, as amended. “Costs of Maintenance and Operation” means all reasonable expenses incurred by SCORE in causing the SCORE Facility to be operated and maintained in good repair, working order and condition, and all costs of administering SCORE. AGENDA ITEM #6. d) 3 “Designated Representative” means the Mayor or the City Manager, as selected by each Member City, or his or her designee. “Effective Date” has the meaning set forth in Section 19 of this Agreement. “Facility Director” means the director of the SCORE Facility selected by the Administrative Board pursuant to Section 7 of this SCORE Formation Interlocal Agreement. “Finance Committee” means the committee formed pursuant to Section 6 of this SCORE Interlocal Agreement. “Host City” means the City of Des Moines, Washington. “Host City Agreement” means the Host City Agreement among the cities of Renton, Federal Way, Auburn and Des Moines and SCORE dated as of October 1, 2009. “Member Cities” mean the Owner Cities and, until the Hostdate provided for in Section 20, the City of Federal Way. “Operations Board” means the board formed pursuant to Section 6 of this SCORE Formation Interlocal Agreement. “Owner Cities” mean the Cities of Auburn, Renton, Federal Way, Tukwila, Burien and , Des Moines, Renton, SeaTac and Tukwila, Washington. “Owner Percentage” means the percentage assigned to each Owner City, as follows: (a) Auburn – thirty-one (31%) (b) Federal Way – eighteen (18%) Owner City Owner Percentage Auburn 34.94% Renton 40.96 Tukwila 9.64 Des Moines 6.02 Burien 4.82 SeaTac 3.62 Total 100.00% (c) Renton - thirty-six (36%) (d) Tukwila – eight (8%) (e) Burien – four (4%) (f) SeaTac – three (3%) AGENDA ITEM #6. d) 4 “Presiding Officer” means the member of the Administrative Board selected pursuant to Section 5 of this SCORE Formation Interlocal Agreement. “SCORE” means the governmental administrative agency established pursuant to RCW 39.34.030(3) by the Member Cities. “SCORE Facility” means the consolidated correctional facility acquired, constructed, improved, equipped, maintained and operated by SCORE. “SCORE Facility Public Development Authority” means the South Correctional Entity Facility Public Development Authority chartered by the City of Renton, Washington. “SCORE Interlocal Agreement” or “SCORE Formation Interlocal Agreement” means this Amended and Restated SCORE Interlocal Agreement among the Member Cities, as amended from time to time. “Subscribing Agencies” mean the federal and state agencies, municipal corporations, and other local governments, other than the Member Cities, that contract with SCORE for correctional services at the SCORE Facility pursuant to the terms of this SCORE Formation Interlocal Agreement. “2009 SCORE Bonds” mean the SCORE Facility Public Development Authority Bonds, Series 2009A and Bonds, Series 2009B (Taxable Build America Bonds—Direct Payment) issued on November 4, 2009, in the aggregate principal amount of $86,235,000. Section 2. SCORE Facility; Authority. (a) Administrative Agency. There is hereby established a governmental administrative agency pursuant to RCW 39.34.030(3) to be known as the South Correctional Entity (“SCORE”). SCORE shall initially consist of the Member Cities. (b) Powers of SCORE. SCORE shall have the power to acquire, construct, own, operate, maintain, equip, and improve a correctional facility known as the “SCORE Facility” and to provide correctional services and functions incidental thereto, for the purpose of detaining arrestees and sentenced offenders in the furtherance of public safety and emergencies within the jurisdiction of the Member Cities. The SCORE Facility may serve the Member Cities and Subscribing Agencies which are in need of correctional facilities. Any agreement with a Subscribing Agency shall be in writing and approved by SCORE as provided herein. (c) Administrative Board. The affairs of SCORE shall be governed by the Administrative Board formed pursuant to Section 5 of this SCORE Formation Interlocal Agreement. The Administrative Board shall have the authority to: AGENDA ITEM #6. d) 5 (1.) Recommend action to the legislative bodies of the Member Cities; (2.) Approve the Budget, adopt financial policies and approve expenditures; (3.) Establish policies for investing funds and incurring expenditures of Budget items for the SCORE Facility; (4.) Review and adopt a personnel policy for the SCORE Facility; (5.) Establish a fund, or special funds, as authorized by chapter 39.34 RCW for the operation of the SCORE Facility; (6.) Conduct regular meetings as may be designated by the Administrative Board; (7.) Determine what services shall be offered at the SCORE Facility pursuant to the powers of SCORE and under what terms they shall be offered; (8.) Enter into agreements with third parties for goods and services necessary to fully implement the purposes of this SCORE Formation Interlocal Agreement; (9.) Establish rates for services provided to members, subscribers or participating agencies; (10. ) Direct and supervise the activities of the Operations Board and the Facility Director; (11.) Enter into an agreement with a public corporation or otherwise to incur debt; (12.) Make purchases or contract for services necessary to fully implement the purposes of this SCORE Formation Interlocal Agreement; (13.) Enter into agreements with and receive and distribute funds from any federal, state or local agencies; (14.) Receive and account for all funds allocated to the SCORE Facility from its members; (15.) Purchase, take, receive, lease, take by gift, or otherwise acquire, own, hold, improve, use and otherwise deal in and with real or personal property, or any interest therein, in the name of the SCORE Facility; AGENDA ITEM #6. d) 6 (16.) Sell, convey, mortgage, pledge, lease, exchange, transfer and otherwise dispose of property and assets; (17.) Sue and be sued, complain and defend, in all courts of competent jurisdiction in its name; (18.) Make and alter bylaws for the administration and regulation of its affairs; (19.) Enter into contracts with Subscribing Agencies to provide correctional services; (20.) Employ employees as necessary to accomplish the terms of this SCORE Formation Interlocal Agreement; (21.) Establish policies and procedures for adding new cities as parties to this SCORE Formation Interlocal Agreement; and (22.) Engage in any and all other acts necessary to further the goals of this SCORE Formation Interlocal Agreement. Section 3. Duration of Agreement. The initial duration of this SCORE Formation Interlocal Agreement (commencing from February 25, 2009, the date of the original interlocal agreement relating to SCORE) shall be for a period of ten (10) years from its effective date and, thereafter, shall automatically extend for additional five (5) year periods unless terminated as provided in this SCORE Formation Interlocal Agreement. Notwithstanding the foregoing, this SCORE Formation Interlocal Agreement shall not terminate until all Bonds issued by the SCORE Facility Public Development Authority as provideprovided in Section 15 of this SCORE Formation Interlocal Agreement are no longer outstanding. Section 4. Withdrawal and Termination. (a) Subject to Section 4(g) below, any Member City may withdraw its membership and terminate its participation in this SCORE Formation Interlocal Agreement by providing written notice and serving that notice on the other Member Cities on or before December 31 in any one-year. After providing appropriate notice as provided in this Section, that Member City’s membership withdrawal shall become effective on the last day of the year following delivery and service of appropriate notice to all other Member Cities. (b) Subject to Section 3 above, four (4) or more Member Cities may, at any one time, by written notice provided to all Member Cities, call for a termination of SCORE and this SCORE Formation Interlocal Agreement. Upon an affirmative supermajority vote (majority plus one) by the Administrative Board, SCORE shall be directed to terminate AGENDA ITEM #6. d) 7 business, and a date will be set for final termination, which shall be at least one (1) year from the date of the vote to terminate this SCORE Formation Interlocal Agreement. Upon the final termination date, this SCORE Formation Interlocal Agreement shall be fully terminated. (c) Subject to Section 4(g) below, in the event any Owner City or the HostMember City fails to budget for or provide its applicable annual funding requirements for SCORE as provided in Section 15 hereof, the remaining Member Cities may, by majority vote, immediately declare the underfunding City to be terminated from this SCORE Formation Interlocal Agreement and to have forfeited all its rights under this SCORE Formation Interlocal Agreement as provided in Section 4(e). The remaining Member Cities may, at their option, withdraw SCORE’s correctional services from that City, or alternatively, enter into a Subscribing Agency agreement with that City under terms and conditions as the remaining Member Cities deem appropriate. (d) Time is of the essence in giving any termination notice. (e) If an individual Owner City withdraws its membership in SCORE, the withdrawing City will forfeit any and all rights it may have to SCORE’s real or personal property, or any other ownership in SCORE, unless otherwise provided by the Administrative Board. (f) Upon termination of this SCORE Formation Interlocal Agreement, all property acquired during the life of this SCORE Formation Interlocal Agreement shall be disposed of in the following manner: (1.) All real and personal property acquired pursuant to this SCORE Formation Interlocal Agreement shall be distributed to the Owner Cities based on the Owner Percentages; and (2.) All unexpected funds or reserve funds shall be distributed based on the percentage of average daily population at the SCORE Facility for the last three (3) years prior to the termination date of those Member Cities still existing on the day prior to the termination date. (g) Notwithstanding any of the other rights, duties or obligations of any Member City under this Section 4, the withdrawal of any Owner City from this SCORE Formation Interlocal Agreement shall not discharge or relieve the Owner City that has withdrawn pursuant to Section 4(a) or been terminated pursuant to Section 4(c) of its obligation to pay debt service on Bonds issued by the SCORE Facility Public Development Authority. An Owner City may be relieved of its obligation under this SCORE Formation Interlocal Agreement to make payments with respect to its Capital Contribution if the Administrative Board, by supermajority vote (majority plus one), authorizes such relief based on a finding AGENDA ITEM #6. d) 8 that such payments are not required to pay debt service on Bonds issued by the SCORE Facility Public Development Authority. Section 5. Administrative Board. (a) Formation. An Administrative Board composed of the Designated Representative from each Member City shall govern the affairs of SCORE. (b) Allocation of Votes. Each Board member shall have an equal vote and voice in all Board decisions. (c) Voting Requirements. Votes regarding (1) debt; (2) approval of the Budget; (3) employment of the FacilitiesFacility Director; (4) cost allocations made prior to the issuance of Bonds pursuant to Section 16 of this SCORE Formation Interlocal Agreement; and (5) approval of labor contracts, shall require an affirmative vote of a supermajority (majority plus one) of the Member Cities, two (2) of which shall have the highest and the second highest average daily population in the SCORE Facility for the 12-month period ending June 30 (or other such date as the Administrative Board shall determine as set forth in its financial policies) of the preceding year. Votes regarding (1) the conveyance of real property; (2) the addition of additional services pursuant to Section 11 of this SCORE Formation Interlocal Agreement not directly incidental to correctional services (such as providing court services); and (3) matters addressed in Sections 4(b) and (g) and Section 15(d)(2)(iv) of this SCORE Formation Interlocal Agreement, shall require an affirmative vote of a supermajority (majority plus one) of the Member Cities. (d) Parliamentary Authority. Unless otherwise provided, Robert’s Revised Rules of Order (newly revised) shall govern all procedural matters relating to the business of the Administrative Board. (e) Officers of the Administrative Board. Members of the Administrative Board shall select a Presiding Officer from its members, together with such other officers as a majority of the Administrative Board may determine. Subject to the control of the Administrative Board, the Presiding Officer shall have general supervision, direction and control of the business and affairs of SCORE. On matters decided by the Administrative Board, the signature of the Presiding Officer alone is sufficient to bind SCORE. (f) Meetings of the Administrative Board. There shall be a minimum of two (2) meetings each year, and not less than fifteen (15) days notice shall be given to all members prior to any such meeting. Unless otherwise designated by the Presiding Officer, the first meeting shall be held on the second Tuesday of February of each year to review the prior year’syears’ service. The second meeting shall be on the second Tuesday of September of each year to consider and adopt a Budget for the following fiscal year. Other meetings may AGENDA ITEM #6. d) 9 be held upon request of the Presiding Officer or any two members. All meetings shall be open to the public to the extent required by chapter 42.30 RCW. Five (5Prior to January 1, 2020, five (5) members, and from and after January 1, 2020, four (4) members of the Administrative Board must be present at any meeting of the Administrative Board to comprise a quorum, and for the Administrative Board to transact any business. Proxy voting shall not be allowed. Members of the Administrative Board may participate in a meeting through the use of any means of communication by which all members and members of the public participating in such meeting can hear each other during the meeting. Any members of the Administrative Board participating in a meeting by such means is deemed to be present in person at the meeting for all purposes including, but not limited to, establishing a quorum. (g) Bylaws . The Administrative Board shall be authorized to establish bylaws that govern procedures of thatthe Administrative Board and the SCORE Facility’s general operations. (h) Administrative Board Review. A general or particular authorization or review and concurrence of the Administrative Board by majority vote shall be necessary for all capital expenditures or contracts in excess of $50,000. Section 6. Operations Board; Finance Committee; Other Committees. (a) Formation.Operations Board. There is further established an Operations Board which shall be advisory to the Facility Director, staff and Administrative Board on operational matters of SCORE. The Administrative Board shall establish the specific purpose and duties of the Operations Board. The Operations Board shall consist of up to nine (9) members selected as provided in this paragraph. One (1) member shall be designated by each of the Member Cities, and up to two (2three (3) at-large members shall be selected, by majority vote, by the Subscribing Agencies to represent the police departments of the Subscribing Agencies. At the time set for election of the at-large members, only the representatives of the Subscribing Agencies, then in attendance, will participate in the election. The Member Cities’ Operations Board representatives shall not participate in the at-large member elections. The at-large members shall serve one-year terms, unless otherwise determined by majority vote of the Operations Board. The purpose and duties of the Operations Board shall be established by the Administrative Board. (b) Voting and Meetings of the Operations Board. Each member of the Operations Board shall have an equal vote in all Operations Board decisions. The Operations Board shall be authorized to establish bylaws and/or procedures that govern its procedures. Unless otherwise provided, Robert’s Revised Rules of Order shall govern all procedural matters relating to the business of the Operations Board.operations. The Operations Board AGENDA ITEM #6. d) 10 shall elect a presiding officer from its members and shall likewise determine the time and place of its meetings; at least one (1) regular meeting shall be held each month at a time and place designated by the presiding officer or a majority of its members. Special meetings may be called by the presiding officer or any two (2) members upon giving all other members not less than 24 hours prior written notice (electronic or facsimile notice acceptable). In an emergency, the Operations Board may dispense with written notice requirements for special meetings, but must, in good faith, implement best efforts to provide fair and reasonable notice to all of the members of the Operations Board.. All meetings shall be open to the public if and to the extent required by chapter 42.30 RCW. (b) Finance Committee. There is established a Finance Committee, which shall be advisory to the Facility Director, staff and Administrative Board on finance matters of SCORE. The Administrative Board shall establish the specific purpose and duties of the Finance Committee. The Finance Committee shall consist of the finance directors or managers of each of the Member Cities. Each member of the Finance Committee shall have an equal vote in all Finance Committee decisions. The Finance Committee shall be authorized to establish bylaws and/or procedures that govern its operations. The Finance Committee shall elect a presiding officer from its members and shall determine the time and place of its meetings. All meetings shall be open to the public if and to the extent required by chapter 42.30 RCW. (c) A majority of the members of the Operations Board must be present at any meeting of the Operations Board to comprise a quorum, and for the Operations Board to transact any business. Proxy voting shall not be allowed. Members of the Operations Board may participate in a meeting through the use of any means of communication by which all members and members of the public participating in such meeting can hear each other during the meeting. Any members of the Operations Board participating in a meeting by such means is deemed to be present in person at the meeting for all purposes including, but not limited to, establishing a quorum. Standing or Temporary Committees. The Administrative Board may, from time to time, establish permanent and/or temporary committees to assist in its operations and operations of the SCORE Facility. Section 7. Facility Director. Not later than one hundred eighty (180) days priorDay to the completionday operations of SCORE and the SCORE Facility, the Operations Board shall recommend tobe administered by a Facility Director, who shall be appointed by the Administrative Board a person to act as the Facility Directorafter receiving the recommendation of the Operations Board. The Administrative Board may accept or reject the Operations Board recommendation. Such Facility Director shall be responsible to the Administrative Board, shall develop the Budget in consultation with the Operations Board and shall take other appropriate means in order to fully implement the purposes of this SCORE Formation Interlocal Agreement. The Facility Director shall administer SCORE and the AGENDA ITEM #6. d) 11 programSCORE Facility in its day-to-day operations consistent with the policies adopted by the Administrative Board. Such Facility Director shall have experience in technical, financial and administrative fields, and such appointment shall be on the basis of merit only. Section 8. Personnel PolicyPolicies. (a) The Operations Board shall from time to time submit proposed personnel policies or proposed amendments to existing personnel policies to the Administrative Board within one hundred eighty (180) days prior to the completion of the SCORE Facility, a proposed personnel policy for the SCORE Facility for itstheir approval, rejection or modification. All of such modifications or revisions shall be subject to the final approval of the Administrative Board. (b) Such personnel policypolicies shall provide for the initial appointment to the SCORE Facility’s staff from the personnel presently, permanently appointed or assigned as corrections officers in the Member Cities. Additional employees shall be appointed by the Facility Director upon meeting the qualifications established by the Operations Board and adopted by the Administrative Board. None of such employees shall be commissioned members of any emergency service, but may be eligible for membership under the Public Employees Retirement Systems (PERS), or Public Safety Employees Retirement System (PSERS), as provided by law. Section 9. Budget, Policies and Operations. (a) The Facility Director shall distribute a proposed Budget to the Operations Board on or before August 1 of each year, which Budget, including any amendments by the Operations Board thereto, shall then be provided to the Administrative Board no later than September 1 of such year. Thereafter, the Member Cities shall be advised of the programs and objectives as contained in said proposed Budget, and of the required financial participation for the ensuing year. (b) The Administrative Board shall develop financial policies for SCORE as part of the budgetary process. Such policies may include, but are not limited to, (1) items to be provided for in the Budget, (2) a minimum contribution amount for each Member City to pay for Costs of Maintenance and Operation, (3) the process for allocating unexpended amounts paid by the Member Cities for Costs of Maintenance and Operation and assessing the Member Cities in the event of cost overruns, (4) establishing and maintaining reserve accounts, if any, and (5) the process for adding a new party to this SCORE Formation Interlocal Agreement. (c) The allocation of prorated financial participation among the Member Cities shall be calculated as provided in Section 15 hereof. Each Member City shall be unconditionally obligated to provide its allocable share of costs as provided in this SCORE Formation Interlocal Agreement. AGENDA ITEM #6. d) 12 Section 10. Contracts and Support Services. (a) The Administrative Board (or the Operations Board or the Facility Director, if so designated by the Administrative Board) shall, as necessary, contract with local governments for the use of space for its operations, auxiliary services including but not limited to records, payroll, accounting, purchasing, and data processing, and for staff prior to the selection of a Facility Director for the SCORE Facility. (b) The Member Cities hereby agree to furnish legal assistance, from time to time, as approved by the Administrative Board. The Administrative Board may contract with the City Attorney of a Member City, other local government, or independent legal counsel as necessary. Section 11. Policy and System Evaluation. The Facility Director shall actively and continually consider and evaluate all means and opportunities toward the enhancement of operations effectiveness for correctional services so as to provide maximum and ultimate benefits to the members of the general public. The Facility Director shall present his or her recommendations to the Operations Board from time to time. Any substantive change or deviation from established policy shall be subject to the prior approval of the Administrative Board. Section 12. Additional Services Authorized. The Administrative Board shall evaluate and determine the propriety of including additional correctional services for local governments, whenever so required, and shall determine the means of providing such services, together with its costs and effects. These additional services may include, but shall not be limited to the following: alternatives to incarceration, inmate transportation systems, and consolidated court services. Section 13. Inventory and Property. (a) Equipment and furnishings for the operation of the SCORE Facility shall be acquired by SCORE as provided by law. If any Member City furnishes equipment or furnishings for SCORE’s use, title to the same shall remain with the respective local entity unless that equipment is acquired by SCORE. (b) The Facility Director shall, at the time of preparing the proposed Budget for the ensuing year, submit to the Operations Board a complete inventory together with current valuations of all equipment and furnishings owned by, leased or temporarily assigned to SCORE. In case of dissolution of SCORE, such assigned or loaned items shall be returned to the lending governmental entity and all other items, including real property, or funds derived from the sale thereof, shall be distributed in accordance with Section 4(f) above. AGENDA ITEM #6. d) 13 (c) Title to real property purchased or otherwise acquired shall be held in the name of SCORE; provided however, that for valuable consideration received, SCORE may convey ownership of any real property as may be approved by supermajority vote (majority plus one) of the Administrative Board. Section 14. Local Control. Each Member City and Subscribing Agency shall retain the responsibility and authority for the operation of its police departments, and for such equipment and services as are required at its place of operation to utilize the SCORE Facility. Section 15. SCORE Facility Financing and Construction; SCORE Facility Public Development Authority. (a) SCORE Facility. In order to provide necessary services for the Member Cities and the Subscribing Agencies, SCORE has and/or shall acquire, construct, improve, equip, maintain and operate the SCORE Facility. The SCORE Facility is expected to becurrently located in the City of Des Moines, Washington. (b) Contracts for the SCORE Facility. The Administrative Board shall authorize, and the Presiding Officer of the Administrative Board, or his or her approved designee, will execute contracts for the development, improvement and maintenance of the SCORE Facility. These contracts shallmay include, without limitation, contracts for architectural design and engineering, project management services;, real estate acquisition, and construction. (c) SCORE Facility Public Development Authority. In order to finance and refinance costs of acquiring, constructing, improving and equipping the SCORE Facility, the City of Renton has chartered the SCORE Facility Public Development Authority. The purpose of the SCORE Facility Public Development Authority is to issue Bonds to finance and refinance the acquisition, construction, improvement and equipping of the SCORE Facility. and for any other SCORE purpose. The Administrative Board shall serve ex officio as the Board of Directors of the SCORE Facility Public Development Authority as further provided in the Authority’s organizational charter. Upon issuance of Bonds by the SCORE Facility Public Development Authority, Bond proceeds shall be deposited on behalf of SCORE and used for the purposes set forth herein. SCORE shall be obligated to make payments to the SCORE Facility Public Development Authority at the time and in the amounts required to pay principal of and interest on the Bonds and any administrative costs of the SCORE Facility Public Development Authority. AGENDA ITEM #6. d) 14 (d) SCORE Facility Financing. (1) Capital Contributions. Each Owner City shall be obligated to pay an amount equal to its Capital Contribution without regard to the payment or lack thereof by any other Owner City. No Owner City shall be obligated to pay the Capital Contribution of any other Owner City, and each Owner City shall be obligated to budget for and pay its Capital Contribution. The obligation of each Owner City to pay its Capital Contribution shall be an irrevocable full faith and credit obligation of such Owner City, payable from property taxes levied within the constitutional and statutory authority provided without a vote of the electors of the Owner City on all of the taxable property within the Owner City and other sources of revenues available therefor. Each Owner City has or will set aside and include in its calculation of outstanding nonvoted general obligation indebtedness an amount equal to the principal component of its Capital Contribution for so long as Bonds remain outstanding, unless relieved of such payment in accordance with Section 4(g). Each Owner City’s obligation to pay the Capital Contribution shall not be contingent on the receipt of any revenues from other sources, including but not limited to Subscribing Agencies or the Host City.any Member Cities. An Owner City may prepay its Capital Contribution in a manner that is consistent with the authorizing documents for the Bonds; provided, however, that any such prepayment of one or more Owner Cities shall not affect the Capital Contribution of the remaining Owner Cities. Any Owner City that elects to prepay its Capital Contribution shall be responsible for paying all costs associated with such prepayment. (2) Costs of Maintenance and Operation. Subject to the terms of the financial policies established by the Administrative Board pursuant to Section 9(b) of this SCORE Formation Interlocal Agreement, each Member City shall be obligated to pay its allocable portion of Costs of Maintenance and Operation of the SCORE Facility, including any debt issued to finance such costs, as determined in this subsection. (i) Until the end of the first calendar year of operations of the SCORE Facility (estimated to be December 31, 2012), the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation in such year shall be equal to the Member City’s 2007 average daily population in all correctional facilities (as provided in the SCORE financial policies) multiplied by the Costs of Maintenance and Operation. (ii) Commencing with the calendar year following the first calendar year of operations, the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation shall be based on the Member City’s average daily population in the SCORE Facility, as supplemented as necessary with the average daily population allocable to the Member Cities in all correctional facilities, for the 12-month period ending June 30 of the preceding year. AGENDA ITEM #6. d) 15 (iii) Commencing with the third calendar year of operations, the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation shall be based on the Member City’s average daily population in the SCORE Facility for the 12-month period ending June 30 (or other such date as the Administrative Board shall determine as set forth in its financial policies) of the preceding year. (iv) Commencing with the calendar year beginning January 1, 2020, the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation shall either (A) be based on the Member City’s average daily population in the SCORE Facility for the 12-month period ending June 30 (or other such date as the Administrative Board shall determine as set forth in its financial policies) of the preceding year, or (B) be based on the methodology approved by an affirmative vote of a supermajority (majority plus one) of the Member Cities. (e) Billing and Allocation of Revenues. Each Member City shall be billed for its Capital Contribution and its portion of Costs of Maintenance and Operation, as applicable, on a semiannual basis, or more frequently as determined by the Administrative Board, calculated as provided for in Section 15(d) above. Revenues received in a calendar year from Subscribing Agencies or from sources other than the contributions described in Section 15(d) above shall be allocated among the Member Cities either as set forth in the SCORE financial policies or as follows: (i) each Member City shall receive a credit against its obligation to pay Costs of Maintenance and Operation based on that Member City’s proportional average daily population as calculated in Section 15(d)(2)as provided above, and (ii) each Owner City shall receive a credit against its Capital Contribution based on that Owner City’s proportional Owner Percentage. (f) Host City. Pursuant to RCW 35.21.740, the City of Des Moines, as the Host City, hereby authorizes the City of Renton to operate the SCORE Facility Public Development Authority within the corporate limits of the City of Des Moines in a manner consistent with the terms of this SCORE Formation Interlocal Agreement. The Host City shall enter into a written agreement with SCORE and any of the Owner Cities, as applicable, to establish a host city fee to be paid in exchange for the availability of the SCORE Facility.Interlocal Agreement. (g) Tax-Exemption. The Member Cities shall not (1) make any use of the proceeds from the sale of Bonds issued on a tax-exempt basis or any other money or obligations of the SCORE Facility Public Development Authority or the Member Cities that may be deemed to be proceeds of thesuch Bonds pursuant to Section 148(a) of the Code that will cause thesuch Bonds to be “arbitrage bonds” within the meaning of said Section and said regulations, or (2) act or fail to act in a manner that will cause thesuch Bonds to be considered obligations not described in Section 103(a) of the Code. AGENDA ITEM #6. d) 16 (h) Additional Financing. Notwithstanding anything to the contrary in this SCORE Formation Interlocal Agreement, bonds, notes or other evidences of borrowing may be issued from time to time by the SCORE Facility Public Development Authority or another issuer pursuant a separate agreement between one or more Member Cities and other entities to provide additional financing for the SCORE Facility on terms as agreed upon by the parties thereto. (i) Special Facility Designation. The SCORE Facility, including all equipment, furnishings, and fixtures is critical to the ability of the Member Cities and the Subscribing Agencies to provide necessary and secure correctional services and assure public safety. Consequently, the SCORE Facility is essential to the preservation of the public health, safety, and welfare. As a result, the SCORE Facility’s equipment, furnishings, and fixtures are special facilities subject to unique standards. Accordingly, based on the facts presented in this subsection, it is herbyhereby resolved that the established policy of the Member Cities is that the SCORE Facility constitutes a “special facility” under RCW 39.04.280(1)(b), and all purchases of any kind or nature for the SCORE Facility shall be exempt from competitive bidding requirements as prescribed by Washington State statute but shall be governed by the procurement policy established by the Administrative Board as amended from time to time. Section 16. Preliminary Costs of the SCORE Facility; Bellevue Property The Administrative Board shall allocate costs associated with the design, acquisition, construction, improvement and equipping of the SCORE Facility prior to the issuance of the Bonds by the SCORE Facility Public Development Authority among the Member Cities by an affirmative vote of a supermajority (majority plus one) of the of the Member Cities, two (2) of which shall have the highest and the second highest average daily population in the SCORE Facility for the 12-month period ending June 30 of the preceding year. Any costs of the SCORE Facility paid by a Member City pursuant to this section may be reimbursed out of proceeds of Bonds to the extent permitted by law. The Member Cities hereby agree that any net proceeds received from the sale of the property located at 1440 116th Avenue NE, Bellevue, Washington and 1412 116th Avenue NE, Bellevue, Washington (estimated to be approximately $3,180,000) shall be deposited with SCORE and used to finance costs associated with the design, acquisition, construction, improvement and equipping of the SCORE Facility. Section 17. Compliance with Continuing Disclosure Requirements. To the extent necessary to meet the conditions of paragraph (d)(2) of United States Securities and Exchange Commission Rule 15c2-12 (the “Rule”), as applicable to a participating underwriter or remarketing agent for the Bonds, each Owner City will enter into an undertaking in a form acceptable at the time to the participating underwriter or remarketing agent, as the case may be. AGENDA ITEM #6. d) 17 Section 18. Filing of Agreement Section 17. Miscellaneous. Upon execution, (a) Interlocal Agreement. The Member Cities agree: (1) This SCORE Interlocal Agreement is intended to create a separate administrative entity within the meaning of RCW 39.34.030(3) and not a “joint board” within the meaning of RCW 39.34.030(4)(a); (2) The Designated Representative of each Member City is appointed as the “administrator” within the meaning of RCW 39.34.030(4)(a) responsible for administering the Member City’s rights and duties set forth in this SCORE FormationInterlocal Agreement; and (3) The Parties will file or post this Agreement as required by RCW 39.34.040. (b) Governing Law. This SCORE Interlocal Agreement shall be filed as required in RCW 39.34.040governed by and construed in accordance with the laws of the State of Washington. If any dispute arises between the Member Cities under any of the provisions of this SCORE Interlocal Agreement, resolution of that dispute shall be available only through the jurisdiction, venue and rules of the King County Superior Court, King County, Washington. (c) Non-Waiver of Breach. The failure of any Member City to insist upon strict performance of any provision of this SCORE Interlocal Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any right under this SCORE Interlocal Agreement. (d) Compliance with all Laws. SCORE and the Member Cities shall comply with all federal, state and local laws, rules, regulations, resolutions and ordinances applicable to the performance of this SCORE Interlocal Agreement. (e) Continuation of Performance. In the event that any dispute or conflict arises between the Member Cities while this SCORE Interlocal Agreement is in effect, the Member Cities hereto agree that, notwithstanding such dispute or conflict, they shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. AGENDA ITEM #6. d) 18 Section 18. Section 19. Severability. If any part, paragraph, section or provision of this SCORE Formation Interlocal Agreement is adjudged to be invalid by any court of competent jurisdiction such adjudication shall not affect the validity of any remaining section, part or provision of this SCORE Formation Interlocal Agreement. Section 19. Effective Date; Amend and Replace Original Interlocal Agreement. This SCORE Interlocal Agreement shall become effective on ______________, 2019, the date of defeasance (the “Effective Date”) of all of the outstanding 2009 SCORE Bonds. On the Effective Date, this SCORE Interlocal Agreement shall amend and restate, in its entirety, the Amended and Restated SCORE Interlocal Agreement effective October 1, 2009. Section 20. Federal Way Refunding Bonds; Agreement Between SCORE and Federal Way. The City of Federal Way (“Federal Way”) and SCORE will enter into an agreement (the “SCORE/Federal Way Agreement”) to be dated the date of defeasance of all of the outstanding 2009 SCORE Bonds. Pursuant to the SCORE/Federal Way Agreement: (a) Federal Way acknowledges that the parties hereto will enter into this SCORE Interlocal Agreement; (b) until the effective date of its withdrawal from SCORE (December 31, 2019), Federal Way will be considered a “Member City” for purposes of this SCORE Interlocal Agreement, but shall not be considered an “Owner City” and shall not in any way be responsible for paying any share of any Bonds or other debt obligations of SCORE or the SCORE Facility Public Development Authority; (c) Federal Way agrees to issue bonds and to use the proceeds thereof to repay its capital contribution with respect to the 2009 SCORE Bonds (the “Federal Way Refunding Bonds”); and (d) for as long as the Federal Way Refunding Bonds, and any bonds issued to refund such bonds, issued on a tax-exempt basis are outstanding (which as of their date of issuance are scheduled to mature on January 1, 2039), SCORE covenants that it will not provide to nongovernmental persons special legal entitlements to use the SCORE Facility in a manner that will adversely impact the tax- exempt status of any such bonds. SCORE shall monitor the use of the SCORE Facility to ensure that it complies with the terms of the SCORE/Federal Way Agreement for so long as such Federal Way Refunding Bonds, or any bonds issued to refund such bonds, are outstanding. The parties hereto approve SCORE entering into the SCORE/Federal Way Agreement. Section 21. Termination of Host City Agreement. Pursuant to Section 5 of the Host City Agreement, the parties hereto agree that the Host City Agreement shall terminate as of the Effective Date of this SCORE Interlocal AGENDA ITEM #6. d) 19 Agreement. As of the Effective Date of this SCORE Interlocal Agreement, Des Moines shall be an Owner City of SCORE with the same rights and privileges as the other Owner Cities as provided herein. Section 22. Execution and Amendment. This SCORE Formation Interlocal Agreement shall be executed on behalf of each Member Cityparty hereto by its Designated Representative, or other authorized officer of the Member City, and pursuant to an appropriate motion, resolution or ordinance of each Member City. This SCORE Formation Interlocal Agreement shall be deemed adopted upon the date of execution by the last so Designated Representative or other authorized officer.such party. This SCORE Formation Interlocal Agreement may not be effectively amended, changed, modified or altered, except by an instrument in writing duly executed by the Designated Representative, or other authorized officer, of each Member Cityparty hereto and pursuant to an appropriate motion, resolution or ordinance of each Member Citysuch party. Notwithstanding the foregoing, so long as the Bonds are outstanding, any such amendment does, in the opinion of the SCORE Facility Public Development Authority or its counsel, shall not materially adversely affect the owners of the Bonds or affect the tax- exempt status of the interest paid on the Bonds. If the Bonds issued by the SCORE Facility Public Development Authority are rated by a rating agency, then no amendment that adds or removes an Owner City from this SCORE Formation Interlocal Agreement or revises Section 15 of this SCORE Formation Interlocal Agreement shall be permitted unless the SCORE Facility Public Development Authority has received written confirmation from the rating agency that such amendment will not result in a reduction or withdrawal of the rating on the Bonds. If the Bonds are not rated by a rating agency, then no such amendment as described in the preceding sentence will be permitted unless in the opinion of the SCORE Facility Public Development Authority such amendment will not materially adversely affect the owners of the Bonds. Section 2123. Third Party Beneficiaries. The SCORE Facility Public Development Authority and the holders from time to time of the Bonds shall be third party beneficiaries hereof and the commitments made in Section 15 herein shall be for their further benefit. AGENDA ITEM #6. d) 20 Section 2224. Hold Harmless. The parties to this SCORE Formation Interlocal Agreement shall defend, indemnify and save one another harmless from any and all claims arising out of the performance of this SCORE Formation Interlocal Agreement, except to the extent that the harm complained of arises from the sole negligence of one of the participating members. Any loss or liability resulting from the negligent acts errors or omissions of the Administrative Board, Operations Board, Finance Committee, Facility Director and or staff, while acting within the scope of their authority under this SCORE Formation Interlocal Agreement shall be borne by SCORE exclusively. Section 2325. Counterparts This SCORE Formation Interlocal Agreement may be executed in any number of counterparts, each of whom shall be an original, but those counterparts will constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have executed this SCORE Formation Interlocal Agreement as of the day and year first written above. CITY OF AUBURN ____________________________ By: ________________________ CITY OF RENTON ____________________________ By: ________________________ CITY OF DES MOINES ___________________________ By: _______________________ CITY OF TUKWILA ____________________________ By: ________________________ CITY OF FEDERAL WAY ____________________________ By: ________________________ CITY OF BURIEN ____________________________ By: ________________________ CITY OF SEATAC _____________________________ By: _______________________ [execution pages to follow] AGENDA ITEM #6. d) AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT among CITY OF AUBURN, CITY OF BURIEN, CITY OF DES MOINES, CITY OF RENTON, CITY OF SEATAC, AND CITY OF TUKWILA, WASHINGTON Dated as of ___________, 2019 AGENDA ITEM #6. d) -i- TABLE OF CONTENTS Page Section 1. Definitions ...............................................................................................................1 Section 2. SCORE Facility; Authority......................................................................................3 Section 3. Duration of Agreement............................................................................................5 Section 4. Withdrawal and Termination...................................................................................5 Section 5. Administrative Board...............................................................................................7 Section 6. Operations Board; Finance Committee; Other Committees....................................8 Section 7. Facility Director.......................................................................................................9 Section 8. Personnel Policies....................................................................................................9 Section 9. Budget, Policies and Operations............................................................................10 Section 10. Contracts and Support Services.............................................................................10 Section 11. Policy and System Evaluation...............................................................................10 Section 12. Additional Services Authorized.............................................................................11 Section 13. Inventory and Property..........................................................................................11 Section 14. Local Control.........................................................................................................11 Section 15. SCORE Facility Financing and Construction; SCORE Facility Public Development Authority.........................................................................................11 Section 16. Compliance with Continuing Disclosure Requirements........................................15 Section 17. Miscellaneous........................................................................................................15 Section 18. Severability............................................................................................................16 Section 19. Effective Date; Amend and Replace Original Interlocal Agreement....................16 Section 20. Federal Way Refunding Bonds; Agreement Between SCORE and Federal Way.16 Section 21. Termination of Host City Agreement....................................................................16 Section 22. Execution and Amendment....................................................................................17 Section 23. Third Party Beneficiaries.......................................................................................17 Section 24. Hold Harmless.......................................................................................................17 Section 25. Counterparts...........................................................................................................18 AGENDA ITEM #6. d) AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT THIS AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT is effective as of the date written below and is by and among the Cities of Auburn, Burien, Des Moines, Renton, SeaTac and Tukwila, Washington, all of which are municipal corporations under the laws and statutes of the State of Washington: RECITALS: WHEREAS, the Member Cities (as defined herein) are authorized by chapter 70.48 RCW to contract for, establish and maintain correctional facilities in furtherance of public safety and welfare; and WHEREAS, chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes municipalities in Washington to enter into agreements for the joint undertaking of certain projects as provided therein; and WHEREAS, in 2009 the Member Cities formed a separate governmental administrative agency pursuant to an interlocal agreement and RCW 39.34.030(3) known as the South Correctional Entity (“SCORE”) to establish and maintain a consolidated correctional facility to be located in the City of Des Moines (the “SCORE Facility”) to serve the Member Cities and federal and state agencies and other local governments that may contract with SCORE in the future to provide correctional services essential to the preservation of the public health, safety and welfare; and WHEREAS, the Member Cities now desire to amend and restate the formation interlocal agreement as provided herein; NOW THEREFORE, it is hereby agreed and covenanted among the undersigned as follows: Section 1. Definitions. Capitalized terms used in this SCORE Interlocal Agreement shall have the meanings given such terms in the recitals hereof and as follows: “Administrative Board” means the governing board of SCORE created pursuant to Section 5 of this SCORE Interlocal Agreement. “Bonds” mean bonds, notes or other evidences of borrowing issued by the SCORE Facility Public Development Authority to finance and/or refinance the SCORE Facility and for any other SCORE purpose. “Budget” means the budget prepared by the Facility Director in consultation with the Operations Board, and submitted to the Administration Board for its approval in accordance with Section 5 and Section 9 of this SCORE Interlocal Agreement, which budget shall set forth (a) an estimate of the costs of capital improvements required to be AGENDA ITEM #6. d) 2 made to the SCORE Facility within the applicable year, (b) on a line item basis, all anticipated revenues and expenses for the operation and maintenance of the SCORE Facility for the applicable year, and (c) any information required by policies adopted by the Administrative Board pursuant to Section 9(b) of this SCORE Interlocal Agreement. “Capital Contribution” means, for each Owner City, that Owner City’s Owner Percentage multiplied by the principal of and interest on Bonds as the same shall become due and payable. “Code” means the Internal Revenue Code of 1986, as amended. “Costs of Maintenance and Operation” means all reasonable expenses incurred by SCORE in causing the SCORE Facility to be operated and maintained in good repair, working order and condition, and all costs of administering SCORE. “Designated Representative” means the Mayor or the City Manager, as selected by each Member City, or his or her designee. “Effective Date” has the meaning set forth in Section 19 of this Agreement. “Facility Director” means the director of the SCORE Facility selected by the Administrative Board pursuant to Section 7 of this SCORE Interlocal Agreement. “Finance Committee” means the committee formed pursuant to Section 6 of this SCORE Interlocal Agreement. “Host City” means the City of Des Moines, Washington. “Host City Agreement” means the Host City Agreement among the cities of Renton, Federal Way, Auburn and Des Moines and SCORE dated as of October 1, 2009. “Member Cities” mean the Owner Cities and, until the date provided for in Section 20, the City of Federal Way. “Operations Board” means the board formed pursuant to Section 6 of this SCORE Interlocal Agreement. “Owner Cities” mean the Cities of Auburn, Burien, Des Moines, Renton, SeaTac and Tukwila, Washington. AGENDA ITEM #6. d) 3 “Owner Percentage” means the percentage assigned to each Owner City, as follows: Owner City Owner Percentage Auburn 34.94% Renton 40.96 Tukwila 9.64 Des Moines 6.02 Burien 4.82 SeaTac 3.62 Total 100.00% “Presiding Officer” means the member of the Administrative Board selected pursuant to Section 5 of this SCORE Interlocal Agreement. “SCORE” means the governmental administrative agency established pursuant to RCW 39.34.030(3) by the Member Cities. “SCORE Facility” means the consolidated correctional facility acquired, constructed, improved, equipped, maintained and operated by SCORE. “SCORE Facility Public Development Authority” means the South Correctional Entity Facility Public Development Authority chartered by the City of Renton, Washington. “SCORE Interlocal Agreement” or “SCORE Formation Interlocal Agreement” means this Amended and Restated SCORE Interlocal Agreement among the Member Cities, as amended from time to time. “Subscribing Agencies” mean the federal and state agencies, municipal corporations, and other local governments, other than the Member Cities, that contract with SCORE for correctional services at the SCORE Facility pursuant to the terms of this SCORE Interlocal Agreement. “2009 SCORE Bonds” mean the SCORE Facility Public Development Authority Bonds, Series 2009A and Bonds, Series 2009B (Taxable Build America Bonds—Direct Payment) issued on November 4, 2009, in the aggregate principal amount of $86,235,000. Section 2. SCORE Facility; Authority. (a) Administrative Agency. There is hereby established a governmental administrative agency pursuant to RCW 39.34.030(3) to be known as the South Correctional Entity (“SCORE”). SCORE shall consist of the Member Cities. AGENDA ITEM #6. d) 4 (b) Powers of SCORE. SCORE shall have the power to acquire, construct, own, operate, maintain, equip, and improve a correctional facility known as the “SCORE Facility” and to provide correctional services and functions incidental thereto, for the purpose of detaining arrestees and sentenced offenders in the furtherance of public safety and emergencies within the jurisdiction of the Member Cities. The SCORE Facility may serve the Member Cities and Subscribing Agencies which are in need of correctional facilities. Any agreement with a Subscribing Agency shall be in writing and approved by SCORE as provided herein. (c) Administrative Board. The affairs of SCORE shall be governed by the Administrative Board formed pursuant to Section 5 of this SCORE Interlocal Agreement. The Administrative Board shall have the authority to: (1) Recommend action to the legislative bodies of the Member Cities; (2) Approve the Budget, adopt financial policies and approve expenditures; (3) Establish policies for investing funds and incurring expenditures of Budget items for the SCORE Facility; (4) Review and adopt a personnel policy for the SCORE Facility; (5) Establish a fund, or special funds, as authorized by chapter 39.34 RCW for the operation of the SCORE Facility; (6) Conduct regular meetings as may be designated by the Administrative Board; (7) Determine what services shall be offered at the SCORE Facility pursuant to the powers of SCORE and under what terms they shall be offered; (8) Enter into agreements with third parties for goods and services necessary to fully implement the purposes of this SCORE Interlocal Agreement; (9) Establish rates for services provided to members, subscribers or participating agencies; (10) Direct and supervise the activities of the Operations Board and the Facility Director; (11) Enter into an agreement with a public corporation or otherwise to incur debt; (12) Make purchases or contract for services necessary to fully implement the purposes of this SCORE Interlocal Agreement; AGENDA ITEM #6. d) 5 (13) Enter into agreements with and receive and distribute funds from any federal, state or local agencies; (14) Receive and account for all funds allocated to the SCORE Facility from its members; (15) Purchase, take, receive, lease, take by gift, or otherwise acquire, own, hold, improve, use and otherwise deal in and with real or personal property, or any interest therein, in the name of the SCORE Facility; (16) Sell, convey, mortgage, pledge, lease, exchange, transfer and otherwise dispose of property and assets; (17) Sue and be sued, complain and defend, in all courts of competent jurisdiction in its name; (18) Make and alter bylaws for the administration and regulation of its affairs; (19) Enter into contracts with Subscribing Agencies to provide correctional services; (20) Employ employees as necessary to accomplish the terms of this SCORE Interlocal Agreement; (21) Establish policies and procedures for adding new parties to this SCORE Interlocal Agreement; and (22) Engage in any and all other acts necessary to further the goals of this SCORE Interlocal Agreement. Section 3. Duration of Agreement. The initial duration of this SCORE Interlocal Agreement (commencing from February 25, 2009, the date of the original interlocal agreement relating to SCORE) shall be for a period of ten (10) years and, thereafter, shall automatically extend for additional five (5) year periods unless terminated as provided in this SCORE Interlocal Agreement. Notwithstanding the foregoing, this SCORE Interlocal Agreement shall not terminate until all Bonds issued by the SCORE Facility Public Development Authority as provided in Section 15 of this SCORE Interlocal Agreement are no longer outstanding. Section 4. Withdrawal and Termination. (a) Subject to Section 4(g) below, any Member City may withdraw its membership and terminate its participation in this SCORE Interlocal Agreement by providing written notice and serving that notice on the other Member Cities on or before AGENDA ITEM #6. d) 6 December 31 in any one-year. After providing appropriate notice as provided in this Section, that Member City’s membership withdrawal shall become effective on the last day of the year following delivery and service of appropriate notice to all other Member Cities. (b) Subject to Section 3 above, four (4) or more Member Cities may, at any one time, by written notice provided to all Member Cities, call for a termination of SCORE and this SCORE Interlocal Agreement. Upon an affirmative supermajority vote (majority plus one) by the Administrative Board, SCORE shall be directed to terminate business, and a date will be set for final termination, which shall be at least one (1) year from the date of the vote to terminate this SCORE Interlocal Agreement. Upon the final termination date, this SCORE Interlocal Agreement shall be fully terminated. (c) Subject to Section 4(g) below, in the event any Member City fails to budget for or provide its applicable annual funding requirements for SCORE as provided in Section 15 hereof, the remaining Member Cities may, by majority vote, immediately declare the underfunding City to be terminated from this SCORE Interlocal Agreement and to have forfeited all its rights under this SCORE Interlocal Agreement as provided in Section 4(e). The remaining Member Cities may, at their option, withdraw SCORE’s correctional services from that City, or alternatively, enter into a Subscribing Agency agreement with that City under terms and conditions as the remaining Member Cities deem appropriate. (d) Time is of the essence in giving any termination notice. (e) If an individual Owner City withdraws its membership in SCORE, the withdrawing City will forfeit any and all rights it may have to SCORE’s real or personal property, or any other ownership in SCORE, unless otherwise provided by the Administrative Board. (f) Upon termination of this SCORE Interlocal Agreement, all property acquired during the life of this SCORE Interlocal Agreement shall be disposed of in the following manner: (1) All real and personal property acquired pursuant to this SCORE Interlocal Agreement shall be distributed to the Owner Cities based on the Owner Percentages; and (2) All unexpected funds or reserve funds shall be distributed based on the percentage of average daily population at the SCORE Facility for the last three (3) years prior to the termination date of those Member Cities still existing on the day prior to the termination date. (g) Notwithstanding any of the other rights, duties or obligations of any Member City under this Section 4, the withdrawal of any Owner City from this SCORE AGENDA ITEM #6. d) 7 Interlocal Agreement shall not discharge or relieve the Owner City that has withdrawn pursuant to Section 4(a) or been terminated pursuant to Section 4(c) of its obligation to pay debt service on Bonds issued by the SCORE Facility Public Development Authority. An Owner City may be relieved of its obligation under this SCORE Interlocal Agreement to make payments with respect to its Capital Contribution if the Administrative Board, by supermajority vote (majority plus one), authorizes such relief based on a finding that such payments are not required to pay debt service on Bonds issued by the SCORE Facility Public Development Authority. Section 5. Administrative Board. (a) Formation. An Administrative Board composed of the Designated Representative from each Member City shall govern the affairs of SCORE. (b) Allocation of Votes. Each Board member shall have an equal vote and voice in all Board decisions. (c) Voting Requirements. Votes regarding (1) debt; (2) approval of the Budget; (3) employment of the Facility Director; (4) cost allocations made prior to the issuance of Bonds; and (5) approval of labor contracts, shall require an affirmative vote of a supermajority (majority plus one) of the Member Cities, two (2) of which shall have the highest and the second highest average daily population in the SCORE Facility for the 12- month period ending June 30 (or other such date as the Administrative Board shall determine as set forth in its financial policies) of the preceding year. Votes regarding (1) the conveyance of real property; (2) the addition of additional services pursuant to this SCORE Interlocal Agreement not directly incidental to correctional services (such as providing court services); and (3) matters addressed in Sections 4(b) and (g) and Section 15(d)(2)(iv) of this SCORE Interlocal Agreement, shall require an affirmative vote of a supermajority (majority plus one) of the Member Cities. (d) Parliamentary Authority. Unless otherwise provided, Robert’s Revised Rules of Order (newly revised) shall govern all procedural matters relating to the business of the Administrative Board. (e) Officers of the Administrative Board. Members of the Administrative Board shall select a Presiding Officer from its members, together with such other officers as a majority of the Administrative Board may determine. Subject to the control of the Administrative Board, the Presiding Officer shall have general supervision, direction and control of the business and affairs of SCORE. On matters decided by the Administrative Board, the signature of the Presiding Officer alone is sufficient to bind SCORE. (f) Meetings of the Administrative Board. There shall be a minimum of two (2) meetings each year. Unless otherwise designated by the Presiding Officer, the first AGENDA ITEM #6. d) 8 meeting shall be held on the second Tuesday of February of each year to review the prior years’ service. The second meeting shall be on the second Tuesday of September of each year to consider and adopt a Budget for the following fiscal year. Other meetings may be held upon request of the Presiding Officer or any two members. All meetings shall be open to the public to the extent required by chapter 42.30 RCW. Prior to January 1, 2020, five (5) members, and from and after January 1, 2020, four (4) members of the Administrative Board must be present at any meeting of the Administrative Board to comprise a quorum, and for the Administrative Board to transact any business. Proxy voting shall not be allowed. Members of the Administrative Board may participate in a meeting through the use of any means of communication by which all members and members of the public participating in such meeting can hear each other during the meeting. Any members of the Administrative Board participating in a meeting by such means is deemed to be present in person at the meeting for all purposes including, but not limited to, establishing a quorum. (g) Bylaws. The Administrative Board shall be authorized to establish bylaws that govern procedures of the Administrative Board and the SCORE Facility’s general operations. (h) Administrative Board Review. A general or particular authorization or review and concurrence of the Administrative Board by majority vote shall be necessary for all capital expenditures or contracts in excess of $50,000. Section 6. Operations Board; Finance Committee; Other Committees. (a) Operations Board. There is established an Operations Board which shall be advisory to the Facility Director, staff and Administrative Board on operational matters of SCORE. The Administrative Board shall establish the specific purpose and duties of the Operations Board. The Operations Board shall consist of up to nine (9) members selected as provided in this paragraph. One (1) member shall be designated by each of the Member Cities, and up to three (3) at-large members shall be selected, by majority vote, by the Subscribing Agencies to represent the police departments of the Subscribing Agencies. At the time set for election of the at-large members, only the representatives of the Subscribing Agencies, then in attendance, will participate in the election. The Member Cities’ Operations Board representatives shall not participate in the at-large member elections. The at-large members shall serve one-year terms, unless otherwise determined by majority vote of the Operations Board. Each member of the Operations Board shall have an equal vote in all Operations Board decisions. The Operations Board shall be authorized to establish bylaws and/or procedures that govern its operations. The Operations Board shall elect a presiding officer from its members and shall determine the time and place of its meetings. All meetings shall be open to the public if and to the extent required by chapter 42.30 RCW. AGENDA ITEM #6. d) 9 (b) Finance Committee. There is established a Finance Committee, which shall be advisory to the Facility Director, staff and Administrative Board on finance matters of SCORE. The Administrative Board shall establish the specific purpose and duties of the Finance Committee. The Finance Committee shall consist of the finance directors or managers of each of the Member Cities. Each member of the Finance Committee shall have an equal vote in all Finance Committee decisions. The Finance Committee shall be authorized to establish bylaws and/or procedures that govern its operations. The Finance Committee shall elect a presiding officer from its members and shall determine the time and place of its meetings. All meetings shall be open to the public if and to the extent required by chapter 42.30 RCW. (c) Standing or Temporary Committees. The Administrative Board may, from time to time, establish permanent and/or temporary committees to assist in its operations and operations of the SCORE Facility. Section 7. Facility Director. Day to day operations of SCORE and the SCORE Facility shall be administered by a Facility Director, who shall be appointed by the Administrative Board after receiving the recommendation of the Operations Board. The Administrative Board may accept or reject the Operations Board recommendation. Such Facility Director shall be responsible to the Administrative Board, shall develop the Budget in consultation with the Operations Board and shall take other appropriate means in order to fully implement the purposes of this SCORE Interlocal Agreement. The Facility Director shall administer SCORE and the SCORE Facility in its day-to-day operations consistent with the policies adopted by the Administrative Board. Such Facility Director shall have experience in technical, financial and administrative fields, and such appointment shall be on the basis of merit only. Section 8. Personnel Policies. (a) The Operations Board shall from time to time submit proposed personnel policies or proposed amendments to existing personnel policies to the Administrative Board for their approval, rejection or modification. All of such modifications or revisions shall be subject to the final approval of the Administrative Board. (b) Such personnel policies shall provide for the initial appointment to the SCORE Facility’s staff from the personnel presently, permanently appointed or assigned as corrections officers in the Member Cities. Additional employees shall be appointed by the Facility Director upon meeting the qualifications established by the Operations Board and adopted by the Administrative Board. None of such employees shall be commissioned members of any emergency service, but may be eligible for membership under the Public Employees Retirement Systems (PERS), or Public Safety Employees Retirement System (PSERS), as provided by law. AGENDA ITEM #6. d) 10 Section 9. Budget, Policies and Operations. (a) The Facility Director shall distribute a proposed Budget to the Operations Board on or before August 1 of each year, which Budget, including any amendments by the Operations Board thereto, shall then be provided to the Administrative Board no later than September 1 of such year. Thereafter, the Member Cities shall be advised of the programs and objectives as contained in said Budget, and of the required financial participation for the ensuing year. (b) The Administrative Board shall develop financial policies for SCORE as part of the budgetary process. Such policies may include, but are not limited to, (1) items to be provided for in the Budget, (2) a minimum contribution amount for each Member City to pay for Costs of Maintenance and Operation, (3) the process for allocating unexpended amounts paid by the Member Cities for Costs of Maintenance and Operation and assessing the Member Cities in the event of cost overruns, (4) establishing and maintaining reserve accounts, if any, and (5) the process for adding a new party to this SCORE Interlocal Agreement. (c) The allocation of prorated financial participation among the Member Cities shall be calculated as provided in Section 15 hereof. Each Member City shall be unconditionally obligated to provide its allocable share of costs as provided in this SCORE Interlocal Agreement. Section 10. Contracts and Support Services. (a) The Administrative Board (or the Operations Board or the Facility Director, if so designated by the Administrative Board) shall, as necessary, contract with local governments for the use of space for its operations, auxiliary services including but not limited to records, payroll, accounting, purchasing, and data processing, and for staff prior to the selection of a Facility Director for the SCORE Facility. (b) The Member Cities hereby agree to furnish legal assistance, from time to time, as approved by the Administrative Board. The Administrative Board may contract with the City Attorney of a Member City, other local government, or independent legal counsel as necessary. Section 11. Policy and System Evaluation. The Facility Director shall actively and continually consider and evaluate all means and opportunities toward the enhancement of operations effectiveness for correctional services so as to provide maximum and ultimate benefits to the members of the general public. The Facility Director shall present his or her recommendations to the Operations AGENDA ITEM #6. d) 11 Board from time to time. Any substantive change or deviation from established policy shall be subject to the prior approval of the Administrative Board. Section 12. Additional Services Authorized. The Administrative Board shall evaluate and determine the propriety of including additional correctional services for local governments, whenever so required, and shall determine the means of providing such services, together with its costs and effects. These additional services may include, but shall not be limited to the following: alternatives to incarceration, inmate transportation systems, and consolidated court services. Section 13. Inventory and Property. (a) Equipment and furnishings for the operation of the SCORE Facility shall be acquired by SCORE as provided by law. If any Member City furnishes equipment or furnishings for SCORE’s use, title to the same shall remain with the respective local entity unless that equipment is acquired by SCORE. (b) The Facility Director shall, at the time of preparing the proposed Budget for the ensuing year, submit to the Operations Board a complete inventory together with current valuations of all equipment and furnishings owned by, leased or temporarily assigned to SCORE. In case of dissolution of SCORE, such assigned or loaned items shall be returned to the lending governmental entity and all other items, including real property, or funds derived from the sale thereof, shall be distributed in accordance with Section 4(f) above. (c) Title to real property purchased or otherwise acquired shall be held in the name of SCORE; provided however, that for valuable consideration received, SCORE may convey ownership of any real property as may be approved by supermajority vote (majority plus one) of the Administrative Board. Section 14. Local Control. Each Member City and Subscribing Agency shall retain the responsibility and authority for the operation of its police departments, and for such equipment and services as are required at its place of operation to utilize the SCORE Facility. Section 15. SCORE Facility Financing and Construction; SCORE Facility Public Development Authority. (a) SCORE Facility. In order to provide necessary services for the Member Cities and the Subscribing Agencies, SCORE has and/or shall acquire, construct, improve, equip, maintain and operate the SCORE Facility. The SCORE Facility is currently located in the City of Des Moines, Washington. AGENDA ITEM #6. d) 12 (b) Contracts for the SCORE Facility. The Administrative Board shall authorize, and the Presiding Officer of the Administrative Board, or his or her approved designee, will execute contracts for the development, improvement and maintenance of the SCORE Facility. These contracts may include, without limitation, contracts for architectural design and engineering, project management services, real estate acquisition, and construction. (c) SCORE Facility Public Development Authority. In order to finance and refinance costs of acquiring, constructing, improving and equipping the SCORE Facility, the City of Renton has chartered the SCORE Facility Public Development Authority. The purpose of the SCORE Facility Public Development Authority is to issue Bonds to finance and refinance the acquisition, construction, improvement and equipping of the SCORE Facility and for any other SCORE purpose. The Administrative Board shall serve ex officio as the Board of Directors of the SCORE Facility Public Development Authority as further provided in the Authority’s organizational charter. Upon issuance of Bonds by the SCORE Facility Public Development Authority, Bond proceeds shall be deposited on behalf of SCORE and used for the purposes set forth herein. SCORE shall be obligated to make payments to the SCORE Facility Public Development Authority at the time and in the amounts required to pay principal of and interest on the Bonds and any administrative costs of the SCORE Facility Public Development Authority. (d) SCORE Facility Financing. (1)Capital Contributions. Each Owner City shall be obligated to pay an amount equal to its Capital Contribution without regard to the payment or lack thereof by any other Owner City. No Owner City shall be obligated to pay the Capital Contribution of any other Owner City, and each Owner City shall be obligated to budget for and pay its Capital Contribution. The obligation of each Owner City to pay its Capital Contribution shall be an irrevocable full faith and credit obligation of such Owner City, payable from property taxes levied within the constitutional and statutory authority provided without a vote of the electors of the Owner City on all of the taxable property within the Owner City and other sources of revenues available therefor. Each Owner City has or will set aside and include in its calculation of outstanding nonvoted general obligation indebtedness an amount equal to the principal component of its Capital Contribution for so long as Bonds remain outstanding, unless relieved of such payment in accordance with Section 4(g). Each Owner City’s obligation to pay the Capital Contribution shall not be contingent on the receipt of any revenues from other sources, including but not limited to Subscribing Agencies or any Member Cities. An Owner City may prepay its Capital Contribution in a manner that is consistent with the authorizing documents for the Bonds; provided, however, that any such prepayment of one or more Owner Cities shall not affect the Capital Contribution of the AGENDA ITEM #6. d) 13 remaining Owner Cities. Any Owner City that elects to prepay its Capital Contribution shall be responsible for paying all costs associated with such prepayment. (2)Costs of Maintenance and Operation. Subject to the terms of the financial policies established by the Administrative Board, each Member City shall be obligated to pay its allocable portion of Costs of Maintenance and Operation of the SCORE Facility, including any debt issued to finance such costs, as determined in this subsection. (i) Until the end of the first calendar year of operations of the SCORE Facility (estimated to be December 31, 2012), the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation in such year shall be equal to the Member City’s 2007 average daily population in all correctional facilities (as provided in the SCORE financial policies) multiplied by the Costs of Maintenance and Operation. (ii) Commencing with the calendar year following the first calendar year of operations, the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation shall be based on the Member City’s average daily population in the SCORE Facility, as supplemented as necessary with the average daily population allocable to the Member Cities in all correctional facilities, for the 12-month period ending June 30 of the preceding year. (iii) Commencing with the third calendar year of operations, the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation shall be based on the Member City’s average daily population in the SCORE Facility for the 12-month period ending June 30 (or other such date as the Administrative Board shall determine as set forth in its financial policies) of the preceding year. (iv) Commencing with the calendar year beginning January 1, 2020, the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation shall either (A) be based on the Member City’s average daily population in the SCORE Facility for the 12-month period ending June 30 (or other such date as the Administrative Board shall determine as set forth in its financial policies) of the preceding year, or (B) be based on the methodology approved by an affirmative vote of a supermajority (majority plus one) of the Member Cities. (e) Billing and Allocation of Revenues. Each Member City shall be billed for its Capital Contribution and its portion of Costs of Maintenance and Operation, as applicable, on a semiannual basis, or more frequently as determined by the Administrative Board, calculated as provided above. Revenues received in a calendar year from AGENDA ITEM #6. d) 14 Subscribing Agencies or from sources other than the contributions described above shall be allocated among the Member Cities either as set forth in the SCORE financial policies or as follows: (i) each Member City shall receive a credit against its obligation to pay Costs of Maintenance and Operation based on that Member City’s proportional average daily population as calculated as provided above, and (ii) each Owner City shall receive a credit against its Capital Contribution based on that Owner City’s proportional Owner Percentage. (f) Host City. Pursuant to RCW 35.21.740, the City of Des Moines, as the Host City, hereby authorizes the City of Renton to operate the SCORE Facility Public Development Authority within the corporate limits of the City of Des Moines in a manner consistent with the terms of this SCORE Interlocal Agreement. (g) Tax-Exemption. The Member Cities shall not (1) make any use of the proceeds from the sale of Bonds issued on a tax-exempt basis or any other money or obligations of the SCORE Facility Public Development Authority or the Member Cities that may be deemed to be proceeds of such Bonds pursuant to Section 148(a) of the Code that will cause such Bonds to be “arbitrage bonds” within the meaning of said Section and said regulations, or (2) act or fail to act in a manner that will cause such Bonds to be considered obligations not described in Section 103(a) of the Code. (h) Additional Financing. Notwithstanding anything to the contrary in this SCORE Interlocal Agreement, bonds, notes or other evidences of borrowing may be issued from time to time by the SCORE Facility Public Development Authority or another issuer pursuant a separate agreement between one or more Member Cities and other entities to provide additional financing for the SCORE Facility on terms as agreed upon by the parties thereto. (i) Special Facility Designation. The SCORE Facility, including all equipment, furnishings, and fixtures is critical to the ability of the Member Cities and the Subscribing Agencies to provide necessary and secure correctional services and assure public safety. Consequently, the SCORE Facility is essential to the preservation of the public health, safety, and welfare. As a result, the SCORE Facility’s equipment, furnishings, and fixtures are special facilities subject to unique standards. Accordingly, based on the facts presented in this subsection, it is hereby resolved that the established policy of the Member Cities is that the SCORE Facility constitutes a “special facility” under RCW 39.04.280(1)(b), and all purchases of any kind or nature for the SCORE Facility shall be exempt from competitive bidding requirements as prescribed by Washington State statute but shall be governed by the procurement policy established by the Administrative Board as amended from time to time. AGENDA ITEM #6. d) 15 Section 16. Compliance with Continuing Disclosure Requirements. To the extent necessary to meet the conditions of paragraph (d)(2) of United States Securities and Exchange Commission Rule 15c2-12 (the “Rule”), as applicable to a participating underwriter or remarketing agent for the Bonds, each Owner City will enter into an undertaking in a form acceptable at the time to the participating underwriter or remarketing agent, as the case may be. Section 17. Miscellaneous. (a) Interlocal Agreement. The Member Cities agree: (1) This SCORE Interlocal Agreement is intended to create a separate administrative entity within the meaning of RCW 39.34.030(3) and not a “joint board” within the meaning of RCW 39.34.030(4)(a); (2) The Designated Representative of each Member City is appointed as the “administrator” within the meaning of RCW 39.34.030(4)(a) responsible for administering the Member City’s rights and duties set forth in this SCORE Interlocal Agreement; and (3) The Parties will file or post this Agreement as required by RCW 39.34.040. (b) Governing Law. This SCORE Interlocal Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If any dispute arises between the Member Cities under any of the provisions of this SCORE Interlocal Agreement, resolution of that dispute shall be available only through the jurisdiction, venue and rules of the King County Superior Court, King County, Washington. (c) Non-Waiver of Breach. The failure of any Member City to insist upon strict performance of any provision of this SCORE Interlocal Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any right under this SCORE Interlocal Agreement. (d) Compliance with all Laws. SCORE and the Member Cities shall comply with all federal, state and local laws, rules, regulations, resolutions and ordinances applicable to the performance of this SCORE Interlocal Agreement. (e) Continuation of Performance. In the event that any dispute or conflict arises between the Member Cities while this SCORE Interlocal Agreement is in effect, the Member Cities hereto agree that, notwithstanding such dispute or conflict, they shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. AGENDA ITEM #6. d) 16 Section 18. Severability. If any part, paragraph, section or provision of this SCORE Interlocal Agreement is adjudged to be invalid by any court of competent jurisdiction such adjudication shall not affect the validity of any remaining section, part or provision of this SCORE Interlocal Agreement. Section 19. Effective Date; Amend and Replace Original Interlocal Agreement. This SCORE Interlocal Agreement shall become effective on ______________, 2019, the date of defeasance (the “Effective Date”) of all of the outstanding 2009 SCORE Bonds. On the Effective Date, this SCORE Interlocal Agreement shall amend and restate, in its entirety, the Amended and Restated SCORE Interlocal Agreement effective October 1, 2009. Section 20. Federal Way Refunding Bonds; Agreement Between SCORE and Federal Way. The City of Federal Way (“Federal Way”) and SCORE will enter into an agreement (the “SCORE/Federal Way Agreement”) to be dated the date of defeasance of all of the outstanding 2009 SCORE Bonds. Pursuant to the SCORE/Federal Way Agreement: (a) Federal Way acknowledges that the parties hereto will enter into this SCORE Interlocal Agreement; (b) until the effective date of its withdrawal from SCORE (December 31, 2019), Federal Way will be considered a “Member City” for purposes of this SCORE Interlocal Agreement, but shall not be considered an “Owner City” and shall not in any way be responsible for paying any share of any Bonds or other debt obligations of SCORE or the SCORE Facility Public Development Authority; (c) Federal Way agrees to issue bonds and to use the proceeds thereof to repay its capital contribution with respect to the 2009 SCORE Bonds (the “Federal Way Refunding Bonds”); and (d) for as long as the Federal Way Refunding Bonds, and any bonds issued to refund such bonds, issued on a tax-exempt basis are outstanding (which as of their date of issuance are scheduled to mature on January 1, 2039), SCORE covenants that it will not provide to nongovernmental persons special legal entitlements to use the SCORE Facility in a manner that will adversely impact the tax-exempt status of any such bonds. SCORE shall monitor the use of the SCORE Facility to ensure that it complies with the terms of the SCORE/Federal Way Agreement for so long as such Federal Way Refunding Bonds, or any bonds issued to refund such bonds, are outstanding. The parties hereto approve SCORE entering into the SCORE/Federal Way Agreement. Section 21. Termination of Host City Agreement. Pursuant to Section 5 of the Host City Agreement, the parties hereto agree that the Host City Agreement shall terminate as of the Effective Date of this SCORE Interlocal AGENDA ITEM #6. d) 17 Agreement. As of the Effective Date of this SCORE Interlocal Agreement, Des Moines shall be an Owner City of SCORE with the same rights and privileges as the other Owner Cities as provided herein. Section 22. Execution and Amendment. This SCORE Interlocal Agreement shall be executed on behalf of each party hereto by its Designated Representative, or other authorized officer, and pursuant to an appropriate motion, resolution or ordinance of such party. This SCORE Interlocal Agreement may not be effectively amended, changed, modified or altered, except by an instrument in writing duly executed by the Designated Representative, or other authorized officer, of each party hereto and pursuant to an appropriate motion, resolution or ordinance of such party. Notwithstanding the foregoing, so long as the Bonds are outstanding, any such amendment, in the opinion of the SCORE Facility Public Development Authority or its counsel, shall not materially adversely affect the owners of the Bonds or affect the tax-exempt status of the interest paid on the Bonds. Section 23. Third Party Beneficiaries. The SCORE Facility Public Development Authority and the holders from time to time of the Bonds shall be third party beneficiaries hereof and the commitments made in Section 15 herein shall be for their further benefit. Section 24. Hold Harmless. The parties to this SCORE Interlocal Agreement shall defend, indemnify and save one another harmless from any and all claims arising out of the performance of this SCORE Interlocal Agreement, except to the extent that the harm complained of arises from the sole negligence of one of the participating members. Any loss or liability resulting from the negligent acts errors or omissions of the Administrative Board, Operations Board, Finance Committee, Facility Director and or staff, while acting within the scope of their authority under this SCORE Interlocal Agreement shall be borne by SCORE exclusively. AGENDA ITEM #6. d) 18 Section 25. Counterparts This SCORE Interlocal Agreement may be executed in any number of counterparts, each of whom shall be an original, but those counterparts will constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have executed this SCORE Interlocal Agreement as of the day and year first written above. [execution pages to follow] AGENDA ITEM #6. d) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, REGARDING THE CITY’S PARTICIPATION IN THE SOUTH CORRECTIONAL ENTITY (SCORE); AUTHORIZING THE EXECUTION OF AN AMENDED AND RESTATED INTERLOCAL AGREEMENT RELATING TO SCORE; APPROVING THE CITY’S CAPITAL CONTRIBUTION RELATED TO REFUNDING BONDS TO BE ISSUED TO REFINANCE THE SCORE FACILITY; APPROVING OTHER MATTERS RELATED THERETO, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Renton, Washington (the “City”) is authorized by chapter 70.48 RCW to contract for, establish and maintain correctional facilities in furtherance of public safety and welfare; and WHEREAS, pursuant to an ordinance adopted by the City Council and chapter 39.34 RCW, the Interlocal Cooperation Act, the City entered into a SCORE Interlocal Agreement with the other parties thereto dated February 25, 2009 and subsequently amended and restated on October 1, 2009 (as amended and restated, the “Original Interlocal Agreement”), to form a separate governmental administrative agency known as the South Correctional Entity (“SCORE”); and WHEREAS, the South Correctional Entity Facility Public Development Authority (the “Authority”), a public corporation chartered by the City, pursuant to RCW 35.21.730 through 35.21.757, issued its Bonds, Series 2009A (the “2009A Bonds”) and Bonds, Series 2009B (Taxable Build America Bonds—Direct Payment) (the “2009B Bonds,” and together with the 2009A Bonds, the “2009 SCORE Bonds”) on November 4, 2009, in the aggregate principal amount of $86,235,000; and WHEREAS, proceeds of the 2009 SCORE Bonds were used to finance a portion of the costs of acquiring, constructing, developing, equipping and improving a regional misdemeanant AGENDA ITEM #6. d) ORDINANCE NO. ________ 2 correctional facility located in Des Moines, Washington (the “SCORE Facility”), operated by SCORE; and WHEREAS, pursuant to an ordinance adopted by the City Council, the City pledged its full faith and credit toward the payment of its allocable proportion of the debt service due on the 2009 SCORE Bonds issued by the Authority; and WHEREAS, the 2009 SCORE Bonds are subject to defeasance and/or redemption prior to their stated maturity dates; and WHEREAS, after due consideration it appears to the Board of Directors of the Authority that the 2009 SCORE Bonds may be defeased and/or redeemed prior to maturity by proceeds of refunding bonds (the “Refunding Bonds”) and other legally available funds for overall debt service savings; and WHEREAS, the City now desires to pledge its full faith and credit to the City’s allocable portion of the Refunding Bonds and to amend and restate the Original Interlocal Agreement to provide for such refunding and other matters as provided herein; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Definitions. Terms defined in the recitals of this ordinance are incorporated as if fully set forth herein. Terms not otherwise defined in this ordinance shall have the meanings set forth in the Interlocal Agreement (defined in Section 2). SECTION II. Approval of Interlocal Agreement. The City hereby approves the Amended and Restated SCORE Interlocal Agreement substantially in the form attached hereto as Exhibit A and incorporated herein by this reference (the “Interlocal Agreement”). The Mayor is hereby AGENDA ITEM #6. d) ORDINANCE NO. ________ 3 authorized and directed to execute the Interlocal Agreement, on behalf of the City, with such changes as determined to be appropriate by such representative and in the best interest of the City. On the Effective Date, the Interlocal Agreement shall amend and restate, in its entirety, the Original Interlocal Agreement. The Mayor is hereby designated, together with his or her designee, as the “Designated Representative” for purposes of the Interlocal Agreement. The Interlocal Agreement may be further amended from time to time as provided therein. The City hereby authorizes and confirms the authority vested in the Administrative Board as provided in the Interlocal Agreement. SECTION III. City Contributions. The Authority has proposed to issue one or more series of refunding bonds (the “Refunding Bonds”), the proceeds of which will be used, together with other legally available funds, to refund the outstanding 2009 SCORE Bonds for overall debt service savings. The City hereby irrevocably covenants and agrees to pay its capital contribution in the percentage provided for in the Interlocal Agreement, which is equal to the City’s allocated owner percentage as shown in the following chart (the “Owner Percentage”), to pay debt service on the Refunding Bonds as the same shall become due and payable and to pay administrative expenses of the Authority with respect to the Refunding Bonds (the “Capital Contribution”). The Owner Percentage allocated to the City is as follows: AGENDA ITEM #6. d) ORDINANCE NO. ________ 4 Owner City Owner Percentage Auburn 34.94% Renton 40.96 Tukwila 9.64 Des Moines 6.02 Burien 4.82 SeaTac 3.62 Total 100.00% The authorization contained in this ordinance is conditioned upon the issuance of Refunding Bonds not exceeding the aggregate principal amount of $56,000,000 without obtaining additional Council approval. The City recognizes that it is not obligated to pay the Capital Contribution of any other Member City; the Capital Contribution of the City shall be limited to its Owner Percentage allocable share of such obligations; all such payments shall be made by the City without regard to the payment or lack thereof by any other jurisdiction; and the City shall be obligated to budget for and pay its Capital Contribution unless relieved of such payment in accordance with the Interlocal Agreement. The City’s obligation to pay its Capital Contribution shall be an irrevocable full faith and credit obligation of the City, payable from property taxes levied within the constitutional and statutory authority provided to cities without a vote of the qualified electors on all of the taxable property within the City and other sources of revenues available therefor. The City hereby obligates itself and commits to budget for and pay its Capital Contribution and to set aside and include in its calculation of outstanding nonvoted general obligation indebtedness an amount equal to the principal component of its Capital Contribution for so long as any Refunding Bonds issued by the Authority remain outstanding. AGENDA ITEM #6. d) ORDINANCE NO. ________ 5 All payments with respect to the Refunding Bonds shall be made to SCORE in its capacity as administrator and servicer of the Refunding Bonds to be issued by the Authority. SECTION IV. General Authorization; Ratification. The Mayor, the City Administrative Services Administrator, the City Clerk, and other appropriate officers of the City are authorized and directed to undertake all action necessary for the prompt execution and delivery of the Interlocal Agreement, and the issuance of the Refunding Bonds by the Authority, and to execute all closing certificates, agreements, contracts and documents required to effect the closing and delivery of the Refunding Bonds, the implementation of the Interlocal Agreement, and the withdrawal of Federal Way as a Member City of SCORE effective December 31, 2019. Such documents may include, but are not limited to, an undertaking to provide ongoing disclosure in connection with Securities and Exchange Commission Rule 15c2‐12 (the “Rule”) under the Securities Exchange Act of 1934, as amended; any disclosure documents delivered for purposes of the Rule in connection with the issuance of the Refunding Bonds and pertaining to the City; and documents regarding to the status of any Refunding Bonds issued on a tax‐exempt basis under the Internal Revenue Code of 1986, as amended. All acts taken pursuant to the authority of this ordinance but prior to its effective date are hereby ratified. SECTION V. Severability. If any section, subsection, sentence, clause, phrase or work of this ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this ordinance. AGENDA ITEM #6. d) ORDINANCE NO. ________ 6 SECTION VI. Effective Date. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordinance’s title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2019. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _____________________, 2019. Denis Law, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD:2068:9/10/19 AGENDA ITEM #6. d) ORDINANCE NO. ________ 7 EXHIBIT A Form of Amended and Restated SCORE Interlocal Agreement (attached) AGENDA ITEM #6. d) AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT among CITY OF AUBURN, CITY OF BURIEN, CITY OF DES MOINES, CITY OF RENTON, CITY OF SEATAC, AND CITY OF TUKWILA, WASHINGTON Dated as of ___________, 2019 AGENDA ITEM #6. d) -i- TABLE OF CONTENTS Page Section 1. Definitions............................................................................................................... 1 Section 2. SCORE Facility; Authority ..................................................................................... 3 Section 3. Duration of Agreement ........................................................................................... 5 Section 4. Withdrawal and Termination .................................................................................. 5 Section 5. Administrative Board .............................................................................................. 7 Section 6. Operations Board; Finance Committee; Other Committees ................................... 8 Section 7. Facility Director ...................................................................................................... 9 Section 8. Personnel Policies ................................................................................................... 9 Section 9. Budget, Policies and Operations ........................................................................... 10 Section 10. Contracts and Support Services ............................................................................ 10 Section 11. Policy and System Evaluation .............................................................................. 10 Section 12. Additional Services Authorized ............................................................................ 11 Section 13. Inventory and Property ......................................................................................... 11 Section 14. Local Control ........................................................................................................ 11 Section 15. SCORE Facility Financing and Construction; SCORE Facility Public Development Authority ........................................................................................ 11 Section 16. Compliance with Continuing Disclosure Requirements ....................................... 15 Section 17. Miscellaneous ....................................................................................................... 15 Section 18. Severability ........................................................................................................... 16 Section 19. Effective Date; Amend and Replace Original Interlocal Agreement ................... 16 Section 20. Federal Way Refunding Bonds; Agreement Between SCORE and Federal Way 16 Section 21. Termination of Host City Agreement ................................................................... 16 Section 22. Execution and Amendment ................................................................................... 17 Section 23. Third Party Beneficiaries ...................................................................................... 17 Section 24. Hold Harmless ...................................................................................................... 17 Section 25. Counterparts .......................................................................................................... 18 AGENDA ITEM #6. d) AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT THIS AMENDED AND RESTATED SCORE INTERLOCAL AGREEMENT is effective as of the date written below and is by and among the Cities of Auburn, Burien, Des Moines, Renton, SeaTac and Tukwila, Washington, all of which are municipal corporations under the laws and statutes of the State of Washington: RECITALS: WHEREAS, the Member Cities (as defined herein) are authorized by chapter 70.48 RCW to contract for, establish and maintain correctional facilities in furtherance of public safety and welfare; and WHEREAS, chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes municipalities in Washington to enter into agreements for the joint undertaking of certain projects as provided therein; and WHEREAS, in 2009 the Member Cities formed a separate governmental administrative agency pursuant to an interlocal agreement and RCW 39.34.030(3) known as the South Correctional Entity (“SCORE”) to establish and maintain a consolidated correctional facility to be located in the City of Des Moines (the “SCORE Facility”) to serve the Member Cities and federal and state agencies and other local governments that may contract with SCORE in the future to provide correctional services essential to the preservation of the public health, safety and welfare; and WHEREAS, the Member Cities now desire to amend and restate the formation interlocal agreement as provided herein; NOW THEREFORE, it is hereby agreed and covenanted among the undersigned as follows: Section 1. Definitions. Capitalized terms used in this SCORE Interlocal Agreement shall have the meanings given such terms in the recitals hereof and as follows: “Administrative Board” means the governing board of SCORE created pursuant to Section 5 of this SCORE Interlocal Agreement. “Bonds” mean bonds, notes or other evidences of borrowing issued by the SCORE Facility Public Development Authority to finance and/or refinance the SCORE Facility and for any other SCORE purpose. “Budget” means the budget prepared by the Facility Director in consultation with the Operations Board, and submitted to the Administration Board for its approval in accordance with Section 5 and Section 9 of this SCORE Interlocal Agreement, which budget shall set forth (a) an estimate of the costs of capital improvements required to be AGENDA ITEM #6. d) 2 made to the SCORE Facility within the applicable year, (b) on a line item basis, all anticipated revenues and expenses for the operation and maintenance of the SCORE Facility for the applicable year, and (c) any information required by policies adopted by the Administrative Board pursuant to Section 9(b) of this SCORE Interlocal Agreement. “Capital Contribution” means, for each Owner City, that Owner City’s Owner Percentage multiplied by the principal of and interest on Bonds as the same shall become due and payable. “Code” means the Internal Revenue Code of 1986, as amended. “Costs of Maintenance and Operation” means all reasonable expenses incurred by SCORE in causing the SCORE Facility to be operated and maintained in good repair, working order and condition, and all costs of administering SCORE. “Designated Representative” means the Mayor or the City Manager, as selected by each Member City, or his or her designee. “Effective Date” has the meaning set forth in Section 19 of this Agreement. “Facility Director” means the director of the SCORE Facility selected by the Administrative Board pursuant to Section 7 of this SCORE Interlocal Agreement. “Finance Committee” means the committee formed pursuant to Section 6 of this SCORE Interlocal Agreement. “Host City” means the City of Des Moines, Washington. “Host City Agreement” means the Host City Agreement among the cities of Renton, Federal Way, Auburn and Des Moines and SCORE dated as of October 1, 2009. “Member Cities” mean the Owner Cities and, until the date provided for in Section 20, the City of Federal Way. “Operations Board” means the board formed pursuant to Section 6 of this SCORE Interlocal Agreement. “Owner Cities” mean the Cities of Auburn, Burien, Des Moines, Renton, SeaTac and Tukwila, Washington. AGENDA ITEM #6. d) 3 “Owner Percentage” means the percentage assigned to each Owner City, as follows: Owner City Owner Percentage Auburn 34.94% Renton 40.96 Tukwila 9.64 Des Moines 6.02 Burien 4.82 SeaTac 3.62 Total 100.00% “Presiding Officer” means the member of the Administrative Board selected pursuant to Section 5 of this SCORE Interlocal Agreement. “SCORE” means the governmental administrative agency established pursuant to RCW 39.34.030(3) by the Member Cities. “SCORE Facility” means the consolidated correctional facility acquired, constructed, improved, equipped, maintained and operated by SCORE. “SCORE Facility Public Development Authority” means the South Correctional Entity Facility Public Development Authority chartered by the City of Renton, Washington. “SCORE Interlocal Agreement” or “SCORE Formation Interlocal Agreement” means this Amended and Restated SCORE Interlocal Agreement among the Member Cities, as amended from time to time. “Subscribing Agencies” mean the federal and state agencies, municipal corporations, and other local governments, other than the Member Cities, that contract with SCORE for correctional services at the SCORE Facility pursuant to the terms of this SCORE Interlocal Agreement. “2009 SCORE Bonds” mean the SCORE Facility Public Development Authority Bonds, Series 2009A and Bonds, Series 2009B (Taxable Build America Bonds—Direct Payment) issued on November 4, 2009, in the aggregate principal amount of $86,235,000. Section 2. SCORE Facility; Authority. (a) Administrative Agency. There is hereby established a governmental administrative agency pursuant to RCW 39.34.030(3) to be known as the South Correctional Entity (“SCORE”). SCORE shall consist of the Member Cities. AGENDA ITEM #6. d) 4 (b) Powers of SCORE. SCORE shall have the power to acquire, construct, own, operate, maintain, equip, and improve a correctional facility known as the “SCORE Facility” and to provide correctional services and functions incidental thereto, for the purpose of detaining arrestees and sentenced offenders in the furtherance of public safety and emergencies within the jurisdiction of the Member Cities. The SCORE Facility may serve the Member Cities and Subscribing Agencies which are in need of correctional facilities. Any agreement with a Subscribing Agency shall be in writing and approved by SCORE as provided herein. (c) Administrative Board. The affairs of SCORE shall be governed by the Administrative Board formed pursuant to Section 5 of this SCORE Interlocal Agreement. The Administrative Board shall have the authority to: (1) Recommend action to the legislative bodies of the Member Cities; (2) Approve the Budget, adopt financial policies and approve expenditures; (3) Establish policies for investing funds and incurring expenditures of Budget items for the SCORE Facility; (4) Review and adopt a personnel policy for the SCORE Facility; (5) Establish a fund, or special funds, as authorized by chapter 39.34 RCW for the operation of the SCORE Facility; (6) Conduct regular meetings as may be designated by the Administrative Board; (7) Determine what services shall be offered at the SCORE Facility pursuant to the powers of SCORE and under what terms they shall be offered; (8) Enter into agreements with third parties for goods and services necessary to fully implement the purposes of this SCORE Interlocal Agreement; (9) Establish rates for services provided to members, subscribers or participating agencies; (10) Direct and supervise the activities of the Operations Board and the Facility Director; (11) Enter into an agreement with a public corporation or otherwise to incur debt; (12) Make purchases or contract for services necessary to fully implement the purposes of this SCORE Interlocal Agreement; AGENDA ITEM #6. d) 5 (13) Enter into agreements with and receive and distribute funds from any federal, state or local agencies; (14) Receive and account for all funds allocated to the SCORE Facility from its members; (15) Purchase, take, receive, lease, take by gift, or otherwise acquire, own, hold, improve, use and otherwise deal in and with real or personal property, or any interest therein, in the name of the SCORE Facility; (16) Sell, convey, mortgage, pledge, lease, exchange, transfer and otherwise dispose of property and assets; (17) Sue and be sued, complain and defend, in all courts of competent jurisdiction in its name; (18) Make and alter bylaws for the administration and regulation of its affairs; (19) Enter into contracts with Subscribing Agencies to provide correctional services; (20) Employ employees as necessary to accomplish the terms of this SCORE Interlocal Agreement; (21) Establish policies and procedures for adding new parties to this SCORE Interlocal Agreement; and (22) Engage in any and all other acts necessary to further the goals of this SCORE Interlocal Agreement. Section 3. Duration of Agreement. The initial duration of this SCORE Interlocal Agreement (commencing from February 25, 2009, the date of the original interlocal agreement relating to SCORE) shall be for a period of ten (10) years and, thereafter, shall automatically extend for additional five (5) year periods unless terminated as provided in this SCORE Interlocal Agreement. Notwithstanding the foregoing, this SCORE Interlocal Agreement shall not terminate until all Bonds issued by the SCORE Facility Public Development Authority as provided in Section 15 of this SCORE Interlocal Agreement are no longer outstanding. Section 4. Withdrawal and Termination. (a) Subject to Section 4(g) below, any Member City may withdraw its membership and terminate its participation in this SCORE Interlocal Agreement by providing written notice and serving that notice on the other Member Cities on or before AGENDA ITEM #6. d) 6 December 31 in any one-year. After providing appropriate notice as provided in this Section, that Member City’s membership withdrawal shall become effective on the last day of the year following delivery and service of appropriate notice to all other Member Cities. (b) Subject to Section 3 above, four (4) or more Member Cities may, at any one time, by written notice provided to all Member Cities, call for a termination of SCORE and this SCORE Interlocal Agreement. Upon an affirmative supermajority vote (majority plus one) by the Administrative Board, SCORE shall be directed to terminate business, and a date will be set for final termination, which shall be at least one (1) year from the date of the vote to terminate this SCORE Interlocal Agreement. Upon the final termination date, this SCORE Interlocal Agreement shall be fully terminated. (c) Subject to Section 4(g) below, in the event any Member City fails to budget for or provide its applicable annual funding requirements for SCORE as provided in Section 15 hereof, the remaining Member Cities may, by majority vote, immediately declare the underfunding City to be terminated from this SCORE Interlocal Agreement and to have forfeited all its rights under this SCORE Interlocal Agreement as provided in Section 4(e). The remaining Member Cities may, at their option, withdraw SCORE’s correctional services from that City, or alternatively, enter into a Subscribing Agency agreement with that City under terms and conditions as the remaining Member Cities deem appropriate. (d) Time is of the essence in giving any termination notice. (e) If an individual Owner City withdraws its membership in SCORE, the withdrawing City will forfeit any and all rights it may have to SCORE’s real or personal property, or any other ownership in SCORE, unless otherwise provided by the Administrative Board. (f) Upon termination of this SCORE Interlocal Agreement, all property acquired during the life of this SCORE Interlocal Agreement shall be disposed of in the following manner: (1) All real and personal property acquired pursuant to this SCORE Interlocal Agreement shall be distributed to the Owner Cities based on the Owner Percentages; and (2) All unexpected funds or reserve funds shall be distributed based on the percentage of average daily population at the SCORE Facility for the last three (3) years prior to the termination date of those Member Cities still existing on the day prior to the termination date. (g) Notwithstanding any of the other rights, duties or obligations of any Member City under this Section 4, the withdrawal of any Owner City from this SCORE AGENDA ITEM #6. d) 7 Interlocal Agreement shall not discharge or relieve the Owner City that has withdrawn pursuant to Section 4(a) or been terminated pursuant to Section 4(c) of its obligation to pay debt service on Bonds issued by the SCORE Facility Public Development Authority. An Owner City may be relieved of its obligation under this SCORE Interlocal Agreement to make payments with respect to its Capital Contribution if the Administrative Board, by supermajority vote (majority plus one), authorizes such relief based on a finding that such payments are not required to pay debt service on Bonds issued by the SCORE Facility Public Development Authority. Section 5. Administrative Board. (a) Formation. An Administrative Board composed of the Designated Representative from each Member City shall govern the affairs of SCORE. (b) Allocation of Votes. Each Board member shall have an equal vote and voice in all Board decisions. (c) Voting Requirements. Votes regarding (1) debt; (2) approval of the Budget; (3) employment of the Facility Director; (4) cost allocations made prior to the issuance of Bonds; and (5) approval of labor contracts, shall require an affirmative vote of a supermajority (majority plus one) of the Member Cities, two (2) of which shall have the highest and the second highest average daily population in the SCORE Facility for the 12- month period ending June 30 (or other such date as the Administrative Board shall determine as set forth in its financial policies) of the preceding year. Votes regarding (1) the conveyance of real property; (2) the addition of additional services pursuant to this SCORE Interlocal Agreement not directly incidental to correctional services (such as providing court services); and (3) matters addressed in Sections 4(b) and (g) and Section 15(d)(2)(iv) of this SCORE Interlocal Agreement, shall require an affirmative vote of a supermajority (majority plus one) of the Member Cities. (d) Parliamentary Authority. Unless otherwise provided, Robert’s Revised Rules of Order (newly revised) shall govern all procedural matters relating to the business of the Administrative Board. (e) Officers of the Administrative Board. Members of the Administrative Board shall select a Presiding Officer from its members, together with such other officers as a majority of the Administrative Board may determine. Subject to the control of the Administrative Board, the Presiding Officer shall have general supervision, direction and control of the business and affairs of SCORE. On matters decided by the Administrative Board, the signature of the Presiding Officer alone is sufficient to bind SCORE. (f) Meetings of the Administrative Board. There shall be a minimum of two (2) meetings each year. Unless otherwise designated by the Presiding Officer, the first AGENDA ITEM #6. d) 8 meeting shall be held on the second Tuesday of February of each year to review the prior years’ service. The second meeting shall be on the second Tuesday of September of each year to consider and adopt a Budget for the following fiscal year. Other meetings may be held upon request of the Presiding Officer or any two members. All meetings shall be open to the public to the extent required by chapter 42.30 RCW. Prior to January 1, 2020, five (5) members, and from and after January 1, 2020, four (4) members of the Administrative Board must be present at any meeting of the Administrative Board to comprise a quorum, and for the Administrative Board to transact any business. Proxy voting shall not be allowed. Members of the Administrative Board may participate in a meeting through the use of any means of communication by which all members and members of the public participating in such meeting can hear each other during the meeting. Any members of the Administrative Board participating in a meeting by such means is deemed to be present in person at the meeting for all purposes including, but not limited to, establishing a quorum. (g) Bylaws. The Administrative Board shall be authorized to establish bylaws that govern procedures of the Administrative Board and the SCORE Facility’s general operations. (h) Administrative Board Review. A general or particular authorization or review and concurrence of the Administrative Board by majority vote shall be necessary for all capital expenditures or contracts in excess of $50,000. Section 6. Operations Board; Finance Committee; Other Committees. (a) Operations Board. There is established an Operations Board which shall be advisory to the Facility Director, staff and Administrative Board on operational matters of SCORE. The Administrative Board shall establish the specific purpose and duties of the Operations Board. The Operations Board shall consist of up to nine (9) members selected as provided in this paragraph. One (1) member shall be designated by each of the Member Cities, and up to three (3) at-large members shall be selected, by majority vote, by the Subscribing Agencies to represent the police departments of the Subscribing Agencies. At the time set for election of the at-large members, only the representatives of the Subscribing Agencies, then in attendance, will participate in the election. The Member Cities’ Operations Board representatives shall not participate in the at-large member elections. The at-large members shall serve one-year terms, unless otherwise determined by majority vote of the Operations Board. Each member of the Operations Board shall have an equal vote in all Operations Board decisions. The Operations Board shall be authorized to establish bylaws and/or procedures that govern its operations. The Operations Board shall elect a presiding officer from its members and shall determine the time and place of its meetings. All meetings shall be open to the public if and to the extent required by chapter 42.30 RCW. AGENDA ITEM #6. d) 9 (b) Finance Committee. There is established a Finance Committee, which shall be advisory to the Facility Director, staff and Administrative Board on finance matters of SCORE. The Administrative Board shall establish the specific purpose and duties of the Finance Committee. The Finance Committee shall consist of the finance directors or managers of each of the Member Cities. Each member of the Finance Committee shall have an equal vote in all Finance Committee decisions. The Finance Committee shall be authorized to establish bylaws and/or procedures that govern its operations. The Finance Committee shall elect a presiding officer from its members and shall determine the time and place of its meetings. All meetings shall be open to the public if and to the extent required by chapter 42.30 RCW. (c) Standing or Temporary Committees. The Administrative Board may, from time to time, establish permanent and/or temporary committees to assist in its operations and operations of the SCORE Facility. Section 7. Facility Director. Day to day operations of SCORE and the SCORE Facility shall be administered by a Facility Director, who shall be appointed by the Administrative Board after receiving the recommendation of the Operations Board. The Administrative Board may accept or reject the Operations Board recommendation. Such Facility Director shall be responsible to the Administrative Board, shall develop the Budget in consultation with the Operations Board and shall take other appropriate means in order to fully implement the purposes of this SCORE Interlocal Agreement. The Facility Director shall administer SCORE and the SCORE Facility in its day-to-day operations consistent with the policies adopted by the Administrative Board. Such Facility Director shall have experience in technical, financial and administrative fields, and such appointment shall be on the basis of merit only. Section 8. Personnel Policies. (a) The Operations Board shall from time to time submit proposed personnel policies or proposed amendments to existing personnel policies to the Administrative Board for their approval, rejection or modification. All of such modifications or revisions shall be subject to the final approval of the Administrative Board. (b) Such personnel policies shall provide for the initial appointment to the SCORE Facility’s staff from the personnel presently, permanently appointed or assigned as corrections officers in the Member Cities. Additional employees shall be appointed by the Facility Director upon meeting the qualifications established by the Operations Board and adopted by the Administrative Board. None of such employees shall be commissioned members of any emergency service, but may be eligible for membership under the Public Employees Retirement Systems (PERS), or Public Safety Employees Retirement System (PSERS), as provided by law. AGENDA ITEM #6. d) 10 Section 9. Budget, Policies and Operations. (a) The Facility Director shall distribute a proposed Budget to the Operations Board on or before August 1 of each year, which Budget, including any amendments by the Operations Board thereto, shall then be provided to the Administrative Board no later than September 1 of such year. Thereafter, the Member Cities shall be advised of the programs and objectives as contained in said Budget, and of the required financial participation for the ensuing year. (b) The Administrative Board shall develop financial policies for SCORE as part of the budgetary process. Such policies may include, but are not limited to, (1) items to be provided for in the Budget, (2) a minimum contribution amount for each Member City to pay for Costs of Maintenance and Operation, (3) the process for allocating unexpended amounts paid by the Member Cities for Costs of Maintenance and Operation and assessing the Member Cities in the event of cost overruns, (4) establishing and maintaining reserve accounts, if any, and (5) the process for adding a new party to this SCORE Interlocal Agreement. (c) The allocation of prorated financial participation among the Member Cities shall be calculated as provided in Section 15 hereof. Each Member City shall be unconditionally obligated to provide its allocable share of costs as provided in this SCORE Interlocal Agreement. Section 10. Contracts and Support Services. (a) The Administrative Board (or the Operations Board or the Facility Director, if so designated by the Administrative Board) shall, as necessary, contract with local governments for the use of space for its operations, auxiliary services including but not limited to records, payroll, accounting, purchasing, and data processing, and for staff prior to the selection of a Facility Director for the SCORE Facility. (b) The Member Cities hereby agree to furnish legal assistance, from time to time, as approved by the Administrative Board. The Administrative Board may contract with the City Attorney of a Member City, other local government, or independent legal counsel as necessary. Section 11. Policy and System Evaluation. The Facility Director shall actively and continually consider and evaluate all means and opportunities toward the enhancement of operations effectiveness for correctional services so as to provide maximum and ultimate benefits to the members of the general public. The Facility Director shall present his or her recommendations to the Operations AGENDA ITEM #6. d) 11 Board from time to time. Any substantive change or deviation from established policy shall be subject to the prior approval of the Administrative Board. Section 12. Additional Services Authorized. The Administrative Board shall evaluate and determine the propriety of including additional correctional services for local governments, whenever so required, and shall determine the means of providing such services, together with its costs and effects. These additional services may include, but shall not be limited to the following: alternatives to incarceration, inmate transportation systems, and consolidated court services. Section 13. Inventory and Property. (a) Equipment and furnishings for the operation of the SCORE Facility shall be acquired by SCORE as provided by law. If any Member City furnishes equipment or furnishings for SCORE’s use, title to the same shall remain with the respective local entity unless that equipment is acquired by SCORE. (b) The Facility Director shall, at the time of preparing the proposed Budget for the ensuing year, submit to the Operations Board a complete inventory together with current valuations of all equipment and furnishings owned by, leased or temporarily assigned to SCORE. In case of dissolution of SCORE, such assigned or loaned items shall be returned to the lending governmental entity and all other items, including real property, or funds derived from the sale thereof, shall be distributed in accordance with Section 4(f) above. (c) Title to real property purchased or otherwise acquired shall be held in the name of SCORE; provided however, that for valuable consideration received, SCORE may convey ownership of any real property as may be approved by supermajority vote (majority plus one) of the Administrative Board. Section 14. Local Control. Each Member City and Subscribing Agency shall retain the responsibility and authority for the operation of its police departments, and for such equipment and services as are required at its place of operation to utilize the SCORE Facility. Section 15. SCORE Facility Financing and Construction; SCORE Facility Public Development Authority. (a) SCORE Facility. In order to provide necessary services for the Member Cities and the Subscribing Agencies, SCORE has and/or shall acquire, construct, improve, equip, maintain and operate the SCORE Facility. The SCORE Facility is currently located in the City of Des Moines, Washington. AGENDA ITEM #6. d) 12 (b) Contracts for the SCORE Facility. The Administrative Board shall authorize, and the Presiding Officer of the Administrative Board, or his or her approved designee, will execute contracts for the development, improvement and maintenance of the SCORE Facility. These contracts may include, without limitation, contracts for architectural design and engineering, project management services, real estate acquisition, and construction. (c) SCORE Facility Public Development Authority. In order to finance and refinance costs of acquiring, constructing, improving and equipping the SCORE Facility, the City of Renton has chartered the SCORE Facility Public Development Authority. The purpose of the SCORE Facility Public Development Authority is to issue Bonds to finance and refinance the acquisition, construction, improvement and equipping of the SCORE Facility and for any other SCORE purpose. The Administrative Board shall serve ex officio as the Board of Directors of the SCORE Facility Public Development Authority as further provided in the Authority’s organizational charter. Upon issuance of Bonds by the SCORE Facility Public Development Authority, Bond proceeds shall be deposited on behalf of SCORE and used for the purposes set forth herein. SCORE shall be obligated to make payments to the SCORE Facility Public Development Authority at the time and in the amounts required to pay principal of and interest on the Bonds and any administrative costs of the SCORE Facility Public Development Authority. (d) SCORE Facility Financing. (1) Capital Contributions. Each Owner City shall be obligated to pay an amount equal to its Capital Contribution without regard to the payment or lack thereof by any other Owner City. No Owner City shall be obligated to pay the Capital Contribution of any other Owner City, and each Owner City shall be obligated to budget for and pay its Capital Contribution. The obligation of each Owner City to pay its Capital Contribution shall be an irrevocable full faith and credit obligation of such Owner City, payable from property taxes levied within the constitutional and statutory authority provided without a vote of the electors of the Owner City on all of the taxable property within the Owner City and other sources of revenues available therefor. Each Owner City has or will set aside and include in its calculation of outstanding nonvoted general obligation indebtedness an amount equal to the principal component of its Capital Contribution for so long as Bonds remain outstanding, unless relieved of such payment in accordance with Section 4(g). Each Owner City’s obligation to pay the Capital Contribution shall not be contingent on the receipt of any revenues from other sources, including but not limited to Subscribing Agencies or any Member Cities. An Owner City may prepay its Capital Contribution in a manner that is consistent with the authorizing documents for the Bonds; provided, however, that any such prepayment of one or more Owner Cities shall not affect the Capital Contribution of the AGENDA ITEM #6. d) 13 remaining Owner Cities. Any Owner City that elects to prepay its Capital Contribution shall be responsible for paying all costs associated with such prepayment. (2) Costs of Maintenance and Operation. Subject to the terms of the financial policies established by the Administrative Board, each Member City shall be obligated to pay its allocable portion of Costs of Maintenance and Operation of the SCORE Facility, including any debt issued to finance such costs, as determined in this subsection. (i) Until the end of the first calendar year of operations of the SCORE Facility (estimated to be December 31, 2012), the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation in such year shall be equal to the Member City’s 2007 average daily population in all correctional facilities (as provided in the SCORE financial policies) multiplied by the Costs of Maintenance and Operation. (ii) Commencing with the calendar year following the first calendar year of operations, the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation shall be based on the Member City’s average daily population in the SCORE Facility, as supplemented as necessary with the average daily population allocable to the Member Cities in all correctional facilities, for the 12-month period ending June 30 of the preceding year. (iii) Commencing with the third calendar year of operations, the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation shall be based on the Member City’s average daily population in the SCORE Facility for the 12-month period ending June 30 (or other such date as the Administrative Board shall determine as set forth in its financial policies) of the preceding year. (iv) Commencing with the calendar year beginning January 1, 2020, the allocable portion that each Member City shall be obligated to pay of Costs of Maintenance and Operation shall either (A) be based on the Member City’s average daily population in the SCORE Facility for the 12-month period ending June 30 (or other such date as the Administrative Board shall determine as set forth in its financial policies) of the preceding year, or (B) be based on the methodology approved by an affirmative vote of a supermajority (majority plus one) of the Member Cities. (e) Billing and Allocation of Revenues. Each Member City shall be billed for its Capital Contribution and its portion of Costs of Maintenance and Operation, as applicable, on a semiannual basis, or more frequently as determined by the Administrative Board, calculated as provided above. Revenues received in a calendar year from AGENDA ITEM #6. d) 14 Subscribing Agencies or from sources other than the contributions described above shall be allocated among the Member Cities either as set forth in the SCORE financial policies or as follows: (i) each Member City shall receive a credit against its obligation to pay Costs of Maintenance and Operation based on that Member City’s proportional average daily population as calculated as provided above, and (ii) each Owner City shall receive a credit against its Capital Contribution based on that Owner City’s proportional Owner Percentage. (f) Host City. Pursuant to RCW 35.21.740, the City of Des Moines, as the Host City, hereby authorizes the City of Renton to operate the SCORE Facility Public Development Authority within the corporate limits of the City of Des Moines in a manner consistent with the terms of this SCORE Interlocal Agreement. (g) Tax-Exemption. The Member Cities shall not (1) make any use of the proceeds from the sale of Bonds issued on a tax-exempt basis or any other money or obligations of the SCORE Facility Public Development Authority or the Member Cities that may be deemed to be proceeds of such Bonds pursuant to Section 148(a) of the Code that will cause such Bonds to be “arbitrage bonds” within the meaning of said Section and said regulations, or (2) act or fail to act in a manner that will cause such Bonds to be considered obligations not described in Section 103(a) of the Code. (h) Additional Financing. Notwithstanding anything to the contrary in this SCORE Interlocal Agreement, bonds, notes or other evidences of borrowing may be issued from time to time by the SCORE Facility Public Development Authority or another issuer pursuant a separate agreement between one or more Member Cities and other entities to provide additional financing for the SCORE Facility on terms as agreed upon by the parties thereto. (i) Special Facility Designation. The SCORE Facility, including all equipment, furnishings, and fixtures is critical to the ability of the Member Cities and the Subscribing Agencies to provide necessary and secure correctional services and assure public safety. Consequently, the SCORE Facility is essential to the preservation of the public health, safety, and welfare. As a result, the SCORE Facility’s equipment, furnishings, and fixtures are special facilities subject to unique standards. Accordingly, based on the facts presented in this subsection, it is hereby resolved that the established policy of the Member Cities is that the SCORE Facility constitutes a “special facility” under RCW 39.04.280(1)(b), and all purchases of any kind or nature for the SCORE Facility shall be exempt from competitive bidding requirements as prescribed by Washington State statute but shall be governed by the procurement policy established by the Administrative Board as amended from time to time. AGENDA ITEM #6. d) 15 Section 16. Compliance with Continuing Disclosure Requirements. To the extent necessary to meet the conditions of paragraph (d)(2) of United States Securities and Exchange Commission Rule 15c2-12 (the “Rule”), as applicable to a participating underwriter or remarketing agent for the Bonds, each Owner City will enter into an undertaking in a form acceptable at the time to the participating underwriter or remarketing agent, as the case may be. Section 17. Miscellaneous. (a) Interlocal Agreement. The Member Cities agree: (1) This SCORE Interlocal Agreement is intended to create a separate administrative entity within the meaning of RCW 39.34.030(3) and not a “joint board” within the meaning of RCW 39.34.030(4)(a); (2) The Designated Representative of each Member City is appointed as the “administrator” within the meaning of RCW 39.34.030(4)(a) responsible for administering the Member City’s rights and duties set forth in this SCORE Interlocal Agreement; and (3) The Parties will file or post this Agreement as required by RCW 39.34.040. (b) Governing Law. This SCORE Interlocal Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If any dispute arises between the Member Cities under any of the provisions of this SCORE Interlocal Agreement, resolution of that dispute shall be available only through the jurisdiction, venue and rules of the King County Superior Court, King County, Washington. (c) Non-Waiver of Breach. The failure of any Member City to insist upon strict performance of any provision of this SCORE Interlocal Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any right under this SCORE Interlocal Agreement. (d) Compliance with all Laws. SCORE and the Member Cities shall comply with all federal, state and local laws, rules, regulations, resolutions and ordinances applicable to the performance of this SCORE Interlocal Agreement. (e) Continuation of Performance. In the event that any dispute or conflict arises between the Member Cities while this SCORE Interlocal Agreement is in effect, the Member Cities hereto agree that, notwithstanding such dispute or conflict, they shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. AGENDA ITEM #6. d) 16 Section 18. Severability. If any part, paragraph, section or provision of this SCORE Interlocal Agreement is adjudged to be invalid by any court of competent jurisdiction such adjudication shall not affect the validity of any remaining section, part or provision of this SCORE Interlocal Agreement. Section 19. Effective Date; Amend and Replace Original Interlocal Agreement. This SCORE Interlocal Agreement shall become effective on ______________, 2019, the date of defeasance (the “Effective Date”) of all of the outstanding 2009 SCORE Bonds. On the Effective Date, this SCORE Interlocal Agreement shall amend and restate, in its entirety, the Amended and Restated SCORE Interlocal Agreement effective October 1, 2009. Section 20. Federal Way Refunding Bonds; Agreement Between SCORE and Federal Way. The City of Federal Way (“Federal Way”) and SCORE will enter into an agreement (the “SCORE/Federal Way Agreement”) to be dated the date of defeasance of all of the outstanding 2009 SCORE Bonds. Pursuant to the SCORE/Federal Way Agreement: (a) Federal Way acknowledges that the parties hereto will enter into this SCORE Interlocal Agreement; (b) until the effective date of its withdrawal from SCORE (December 31, 2019), Federal Way will be considered a “Member City” for purposes of this SCORE Interlocal Agreement, but shall not be considered an “Owner City” and shall not in any way be responsible for paying any share of any Bonds or other debt obligations of SCORE or the SCORE Facility Public Development Authority; (c) Federal Way agrees to issue bonds and to use the proceeds thereof to repay its capital contribution with respect to the 2009 SCORE Bonds (the “Federal Way Refunding Bonds”); and (d) for as long as the Federal Way Refunding Bonds, and any bonds issued to refund such bonds, issued on a tax-exempt basis are outstanding (which as of their date of issuance are scheduled to mature on January 1, 2039), SCORE covenants that it will not provide to nongovernmental persons special legal entitlements to use the SCORE Facility in a manner that will adversely impact the tax-exempt status of any such bonds. SCORE shall monitor the use of the SCORE Facility to ensure that it complies with the terms of the SCORE/Federal Way Agreement for so long as such Federal Way Refunding Bonds, or any bonds issued to refund such bonds, are outstanding. The parties hereto approve SCORE entering into the SCORE/Federal Way Agreement. Section 21. Termination of Host City Agreement. Pursuant to Section 5 of the Host City Agreement, the parties hereto agree that the Host City Agreement shall terminate as of the Effective Date of this SCORE Interlocal AGENDA ITEM #6. d) 17 Agreement. As of the Effective Date of this SCORE Interlocal Agreement, Des Moines shall be an Owner City of SCORE with the same rights and privileges as the other Owner Cities as provided herein. Section 22. Execution and Amendment. This SCORE Interlocal Agreement shall be executed on behalf of each party hereto by its Designated Representative, or other authorized officer, and pursuant to an appropriate motion, resolution or ordinance of such party. This SCORE Interlocal Agreement may not be effectively amended, changed, modified or altered, except by an instrument in writing duly executed by the Designated Representative, or other authorized officer, of each party hereto and pursuant to an appropriate motion, resolution or ordinance of such party. Notwithstanding the foregoing, so long as the Bonds are outstanding, any such amendment, in the opinion of the SCORE Facility Public Development Authority or its counsel, shall not materially adversely affect the owners of the Bonds or affect the tax-exempt status of the interest paid on the Bonds. Section 23. Third Party Beneficiaries. The SCORE Facility Public Development Authority and the holders from time to time of the Bonds shall be third party beneficiaries hereof and the commitments made in Section 15 herein shall be for their further benefit. Section 24. Hold Harmless. The parties to this SCORE Interlocal Agreement shall defend, indemnify and save one another harmless from any and all claims arising out of the performance of this SCORE Interlocal Agreement, except to the extent that the harm complained of arises from the sole negligence of one of the participating members. Any loss or liability resulting from the negligent acts errors or omissions of the Administrative Board, Operations Board, Finance Committee, Facility Director and or staff, while acting within the scope of their authority under this SCORE Interlocal Agreement shall be borne by SCORE exclusively. AGENDA ITEM #6. d) 18 Section 25. Counterparts This SCORE Interlocal Agreement may be executed in any number of counterparts, each of whom shall be an original, but those counterparts will constitute one and the same instrument. IN WITNESS WHEREOF, the parties hereto have executed this SCORE Interlocal Agreement as of the day and year first written above. [execution pages to follow] AGENDA ITEM #6. d) AB - 2455 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: CED Reorganization RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: C. E. "Chip" Vincent, CED Administrator EXT.: 6588 FISCAL IMPACT SUMMARY: The total budget impact through the end of 2019 would be a surplus of approximately ($122,000) as a result of salary savings. The impact for 2020 would be approximately $61,000. These changes are FTE neutral (no FTE s are lost or added). SUMMARY OF ACTION: CED is requesting the reclassifications of four positions. The Permit Center Supervisor position is currently vacant and the request for the reclassification is due to the unsuccessful recruitment that occurred earlier this year. The Construction Inspection Supervisor position is also vacant as a result of the recent retirement of an employee. This request is made to reflect increased responsibilities of the position in addition to managing the construction inspection work group. In recognition of the new supervisory responsibility associated with the Housing Programs Manager position, one of the Economic Development Manager positions is proposed to be reclassified to be consistent with the other managers in CED with supervisory duties. Council approved an Assistant Planner position in the current budget. After review of the position by Human Resources and comparisons with similar positions in peer jurisdictions, it was determined that this position would best be classified as Housing Programs Manager. This position will administer the new rental registration program and work to advance issues of affordable housing in the community. The CED reorganization would include the following reclassifications, effective October 1, 2019: •Permit Center Supervisor (m22) to Permit Services Manager (m28) •Construction Inspection Supervisor (a26) to Assistant Development Engineering Supervisor (m30) •Economic Development Manager (m32) to Community Development & Housing Manager (m33) •Assistant Planner (a16) to Housing Programs Manager (m27) EXHIBITS: A. Issue Paper B. Draft of Proposed Organization Chart STAFF RECOMMENDATION: Approve the CED reorganization to reclassify five positions: Permit Services Manager, Assistant Development Engineering Manager, Community Development & Housing Manager, and Housing Programs Manager. AGENDA ITEM #6. e) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:September 16, 2019 TO:Don Persson, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:C. E. “Chip” Vincent, CED Administrator (x6588) SUBJECT:CED Reorganization ISSUE: Should CED reorganize to reclassify four current positions? RECOMMENDATION: Staff recommends approval of a CED reorganization to include the following reclassifications, effective October 1, 2019: Permit Center Supervisor (m22) to Permit Services Manager (m28) Construction Inspection Supervisor (a26) to Assistant Development Engineering Supervisor (m30) Economic Development Manager (m32) to Community Development & Housing Manager (m33) Assistant Planner (a16) to Housing Programs Manager (m27) BACKGROUND SUMMARY: CED is requesting the reclassification of Permit Center Supervisor to Permit Services Manager. The position is currently vacant and the request for the reclassification is due to the unsuccessful recruitment that occurred earlier this year. The need is evident for the Permit Services Manager to be a managerial level and have the job responsibilities associated with the manager position. These include planning, organizing and managing the permit services and operations for the City and responsibly for a high level of customer service at the Permit Center. The managerial position over the supervisor position allows for more evaluation of the staff by the individual that has the ability to mentor, develop and train within a more reasonable span of control. As CED and the City continues to move to more electronic based permitting, the need for oversight and a dedicated individual to assist the Permit Technicians through the day-to-day operations will help in establishing and implementing the division and department goals quicker. The Permit Services Manager will fill the gap for the staff in supporting the AGENDA ITEM #6. e) Don Persson, Council President Page 2 of 3 September 16, 2019 work and their duties, while allowing the Building Official to focus on their assigned duties and act as a manager over the Permit Services Manager. CED currently has a vacancy for the Construction Inspection Supervisor as the result of the recent retirement of an employee. The ability of CED to meet the increasing demands of our customers and provide adequate support to staff within the Department and other departments in the City would be met more appropriately by converting the position to an Assistant Development Engineering Manager. The Supervisor position provided oversight to the Construction Inspection staff and provide additional coverage for field inspection. There is a need to expand the role and responsibilities of the position to address gaps that are occurring due to continuing and increasing demand for management of the franchise permits, and respond more efficiently and effectively when engineering decisions are needed in the field for projects during construction. The position would also coordinate and facilitate construction sequencing for complex projects proposed by Washington State Department of Transportation, telecommunications and utility purveyors, water and sewer districts, and any projects with impacts in the City’s right-of-way. The Assistant Development Engineering Manager would have increased responsibilities and would therefore be required to have a professional engineering license. The following changes are proposed: Permit Center Supervisor (m22) to Permit Services Manager (m28) This change is being made in order to have a new position that will have the authority to: • Effectively plan, organize and manage Permit Technician workload and permitting services. • Assist in establishing and implementing the division and department budgets, project timelines and goals. • Ensure high level of customer service to the Permit Center visitors and serve as permit subject matter expert as necessary Construction Inspection (Development Engineering) Supervisor (a26) to Assistant Development Engineering Supervisor (m30) This change is being made in order to have a new position with a professional engineering license that will have the authority to: • Perform constructability reviews to increase effectiveness of civil construction plans in the field. • Coordinate, condition, approve, and monitor the use of public right of way by Franchise permittees. • Provide additional oversight and coordination needed to ensure the large volume of franchise permits are in conformance with City Standards. AGENDA ITEM #6. e) Don Persson, Council President Page 3 of 3 September 16, 2019 • Serve as liaison between the City and other agencies to coordinate and expedite review of project submittals when applicable. • Perform supervisory duties for the construction Inspection section. • Provide continuity of managerial responsibilities and backup for Development Engineering Manager as needed. Economic Development Manager (m32) to Community Development & Housing Manager (m33) In recognition of the new supervisory responsibility associated with the Housing Programs Manager position (see below), one of the Economic Development Manager positions is proposed to be reclassified at the m33 level and be titled Community Development & Housing Manager. This level is consistent with the other managers in CED with supervisory duties. Assistant Planner (a16) to Housing Programs Manager (m27) This position will administer the new rental registration program and work to advance issues of affordable housing in the community. Council approved this position in the current budget as an Assistant Planner (a16). After review of the position by Human Resources and comparisons with similar positions in peer jurisdictions, it was determined that this position would best be classified at the m27 level. FISCAL IMPACT: The total budget impact through the end of 2019 would be a surplus of approximately ($122,000) as a result of salary savings. The impact for 2020 would be approximately $61,000. These changes are FTE neutral (no FTEs are lost or added). CONCLUSION: Approve the CED reorganization to reclassify five positions. AGENDA ITEM #6. e) Last Modified 8/6/2019COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENTCED Potential Reorg.opxCommunity and Economic Development AdministratorCharles VincentAdministrative AssistantJudith SubiaBuilding OfficialCraig BurnellAdministrative Secretary ILynne HiemerDebra MikolaizikPermit Services ManagerVacant (m28)Permit TechnicianAdriann AlexanderKelcie PetersonSteven TriplettLisa WalkerBuilding Plan ReviewerAlan FindlayRick LeeBuilding Inspector/ComboPhil HudgensScott MitchellRyan PuddyShawn TippieMichael TrimbergerBuilding Inspector/ElectricalJack OxfordLead Code Compliance InspectorDonna LocherCode Compliance InspectorKevin LouderRob ShueyVacantLong Range Planning ManagerAngie MathiasSenior PlannerPaul HintzAssistant PlannerKatie Buchl-MoralesPlanning DirectorJennifer HenningAdministrative Secretary IVacantDevelopment Engineering ManagerBrianne BannwarthCivil Engineer IIIJonathan ChavezJustin JohnsonRohini NairCivil Engineer II- Plan ReviewNathan JandersEngineering Specialist IIScott WarlickDevelopment Services RepHolly PowersAssistant DevelopmentEngineering ManagerVacant (m30)Construction InspectorAlthea BradshawPatrick DeCaroTodd FreihTom MainBrad StoccoVacantCurrent Planning ManagerVanessa DolbeeSenior PlannerClark CloseJill Ding (.5 FTE)Matthew HerreraAssociate PlannerAlex MorganrothAngelea WeihsAssistant PlannerVacantPlanning TechnicianJennifer CisnerosProperty and Technical Services ManagerAmanda AskrenGIS Analyst IIAaron RaymondPlanning TechnicianStacy TuckerEngineering Specialist IIVacantEconomic Development DirectorCliff LongAdministrative Secretary IDanielle Marshall Community Development & Housing Manager Mark Santos-Johnson (m33)Housing Programs ManagerVacant (m27)Economic Development ManagerDavid BuchheitEconomic Development SpecialistJesse KotarskiAGENDA ITEM #6. e) AB - 2453 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: Transit Oriented Development Subarea Plan Contract with Makers Architecture and Urban Design, LLP RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Matt Herrera, Senior Planner EXT.: 6593 FISCAL IMPACT SUMMARY: $150,000 from Professional Services line item has been requested through the 2019/2020 mid -biennial budget adjustment. SUMMARY OF ACTION: Sound Transit’s I-405 Bus Rapid Transit (BRT) project will connect communities along I-405 and SR 518 with a dedicated BRT stop at the future Renton Transit Center. Located at the corner of Rainier Avenue and South Grady Way, the relocation of the transit center and new high frequency transit service are expected to have a significant impact on the surrounding area. In anticipation of the transit center relocation and BRT service, Community and Economic Development Staff recommends a study of the area to fully capitalize on the public investments being made and to incentivize transit oriented private development. Topic areas for study include multimodal accessibility, land use, urban design, and health and equity. Staff anticipates an 18-month planning process that will achieve the following: • Establish improvements and development regulations to evolve the area into a pedestrian oriented neighborhood; • Create a multimodal center, with emphasis on pedestrian connectivity, that is well integrates with neighboring areas; • A different and distinct neighborhood from the City Center Subarea and downtown; • Leverage of recent and planned public investments to catalyze new private investment; and • Identify public investments needed. EXHIBITS: A. Makers Contract STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into an agreement with Makers Architecture and Urban Design, LLP in the amount of $148,387.00 to assist in the development of a transit oriented development subarea plan. AGENDA ITEM #6. f) AGREEMENT FOR RENTON TRANSIT ORIENTED DEVELOPMENT (TOD) SUBAREA PLAN THIS AGREEMENT, dated August 28, 2019, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Makers Architecture and Urban Design, LLP (“Consultant”), a Washington limited liability partnership. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide and assist in the development of a transit oriented development subarea plan as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than February 28, 2021. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $148,387.00, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for AGENDA ITEM #6. f) PAGE 2 OF 10 such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non‐Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards AGENDA ITEM #6. f) PAGE 3 OF 10 and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non‐ exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e‐mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City AGENDA ITEM #6. f) PAGE 4 OF 10 during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. AGENDA ITEM #6. f) PAGE 5 OF 10 It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing‐business/register‐my‐business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non‐owned, leased, hired or non‐owned, with minimum limits of $1,000,000 per occurrence combined single AGENDA ITEM #6. f) PAGE 6 OF 10 limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non‐contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Matt Herrera, Senior Planner 1055 South Grady Way Renton, WA 98057 Phone: (425) 430‐6593 Mherrera@rentonwa.gov CONSULTANT Rachel Miller, Senior Associate 500 Union Street, Suite 700 Seattle, WA 98101 Phone: (206) 652‐5080 RachelM@makersarch.com AGENDA ITEM #6. f) PAGE 7 OF 10 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non‐discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub‐contracts, or otherwise assigns the responsibility to perform AGENDA ITEM #6. f) PAGE 8 OF 10 the Work, said employee/sub‐contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non‐exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Matt Herrera. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the AGENDA ITEM #6. f) PAGE 9 OF 10 other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third‐Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. AGENDA ITEM #6. f) PAGE 10 OF 10 N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Denis Law Mayor John Owen Partner _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney Contract Template Updated 03/12/2019 AGENDA ITEM #6. f) EXHIBIT A Renton TOD Subarea Plan Scope of Work July 17, 2019 Subarea plan purpose  Set up improvements and development regulations to evolve the area into a pedestrian‐ oriented neighborhood  Create a multimodal center, especially considering pedestrian connectivity, that integrates gracefully with neighboring areas  Create a distinct and different neighborhood than the City Center Subarea and downtown  Leverage the recent and planned public investment in the area for the private investment to follow  Identify public investments needed Timeline 18 months, beginning August/September 2019 Work Plan A. Kick‐Off, Project Management, & Coordination 1. Meet with Renton staff to kick‐off the project, discuss project goals, finalize the project schedule, set communication expectations, share data, and tour the site. 2. Manage the team’s activities, maintain momentum, and clearly communicate with Renton staff through regular check‐in calls (up to 2 hours per month). 3. Develop a public engagement plan with Renton staff. Renton identifies pre‐existing events and opportunities. 4. Coordinate and schedule meetings and respond to email inquiries throughout the project. City staff coordinates and schedules meetings to limit Makers’ effort to maximum 1.5 hours/month. Deliverables:  Kick‐off and site tour notes  Project schedule  Public engagement plan B. Existing Conditions 1. Develop a base map of the subarea. Renton staff provides GIS data, including a high resolution orthophoto. 2. Inventory and document the following existing conditions: a. Existing and planned public investments. City staff compiles the list and Makers creates a map or appropriate graphic. b. Pedestrian and bicycle infrastructure (highlighting needs) and urban design character. City staff provides up‐to‐date data on existing and planned ped/bike infrastructure, and Makers AGENDA ITEM #6. f) 2 summarizes this in a map. Makers summarizes existing urban design character, likely with a map diagram and photos. c. Expected volumes and routes of different transportation modes (using Sound Transit data), including integration with South Renton Neighborhood d. Applicable land use policies (City staff compiles), current and future land use (City staff provides GIS‐based data), zoning (City staff provides GIS data), and any special regulatory environments (City staff identifies). Makers develops maps and summary. e. Demographics, developability, and jobs: High level summary of Renton demographics, who might be attracted to live/work in this area, and land/improvement values. City provides GIS‐ based property value/improvements value data and obtains PSRC (or City) jobs data. Makers creates a developability map. f. Livability, health, and equity assessment: High level summary of access (via walking, biking, and transit) to open space, public facilities (e.g., schools, library), jobs, grocery, amenities, social services, and medical services, and a discussion about air quality g. Environment. City staff provides critical areas GIS‐based data and applicable information for Makers to summarize. 3. Review the proposed subarea boundaries and modify if necessary. The team meets with staff (via phone) to discuss the boundaries and documents the selected project boundary. Deliverables:  Base map  Subarea boundary in GIS  Existing conditions report, including: o Maps of public investments, urban design character, ped/bike infrastructure, modal volumes/routes, developability, demographics, environmental features o Brief write‐ups on each of the topics listed above C. Visioning & Options 1. Engage community members (for up to 12 hours) per the Public Engagement Plan developed in Task A.3. Activities might include Councilmember interviews, property owner interviews, stakeholder group and/or an online survey1 (potentially geared to stakeholders only instead of interviews). Develop activities to solicit participants’ ideas, values, goals, and local knowledge of the area. Renton staff identifies stakeholder group members and coalesces the group, advertises any events or online surveys, posts on social media, schedules meetings/interviews, arranges logistics, and provides food, beverages, and childcare as appropriate. The consultant team prepares appropriate materials and summary notes. 2. Using information gathered from community engagement, the existing conditions report, and a meeting with staff, identify goals, assets of the subarea that should be protected and/or built upon, challenges, guiding principles, and a vision. 3. Facilitate a workshop with staff to sketch options for achieving the identified goals. Identify options that cover the topic areas further described in Task D.1 and include desired redevelopment and 1 Note that an online survey counts as about 8 hours toward the total actual engagement hours, so in this case, it would take 8 of the 12 available hours. AGENDA ITEM #6. f) 3 ideas for public investment. Options may be described as alternate scenarios based on unknown future conditions/investments. 4. Document the options and define questions for the analysis phase. Note where there may be trade‐ offs, which options require further study, and work with Renton staff to prioritize efforts. 5. Package existing graphics for City staff to brief the Committee of the Whole on the draft goals and vision. Deliverables:  Challenges and opportunities maps/diagrams  Engagement summary  Options documentation and list of questions to answer in Task D D. Refine Proposals 1. Analyze and refine the options/proposals with respect to topic areas noted in a‐g below. Gather and present necessary information to make informed decisions about which options should be prioritized in the subarea plan, answering questions identified in Task E.4 and highlighting trade‐ offs. This task includes up to 2 1‐hour phone calls with staff to refine the options and analyses and one round of revisions. Topic areas include: a. Multimodal accessibility. At a high level (no technical analysis needed), MAKERS will: i. Identify pedestrian and bicycle infrastructure needs and solutions. MAKERS will develop maps and graphics to depict the issues. ii. Strategize ways to prevent overflow parking in the South Renton neighborhood. iii. Explore, at a conceptual level, the potential for future light rail. b. Land use. Identify zoning and development regulation updates needed at a conceptual level (not detailed code language). Suggest an area where affordable housing and the MFTE program align with subarea plan goals. As part of Task D.3 engagement, MAKERS may interview local housing developers. c. Urban design. MAKERS will propose and illustrate: i. Design standards needed to achieve a pedestrian‐oriented mixed‐use center (e.g., through‐block connections creation and design). This will not be a full set of design standards, but recommendations for topics to be addressed. ii. Streetscape and other urban design project concepts and implementation strategies. MAKERS will illustrate up to 3 streetscape concepts using cross sections and/or plan diagrams and a massing model of the area focusing on up to 3 views. (These will be the basis for renderings developed in Task E.3.) d. Health and equity. Document proposals’ impacts on health and equity, such as air quality and access to transit, services, and amenities. 2. Throughout this phase, engage appropriate community members (up to 4 hours), as determined in the public engagement plan, to better answer questions about options and understand community priorities. Activities may include a developers forum, a stakeholder group meeting, interviews with affordable housing providers, open houses, piggybacking on existing events, follow‐up interviews, or online survey. Renton staff advertises events, posts on social media, schedules meetings, arranges logistics, and provides food, beverages, and childcare as appropriate. The consultant team prepares appropriate materials and summary notes. AGENDA ITEM #6. f) 4 3. Facilitate a workshop with staff to present the options, show the analysis, and jointly determine the proposals selected for the preferred concept and subarea plan. 4. Package existing graphics for City staff to brief the Committee of the Whole on the potential options and analysis, soliciting feedback on decision‐making needs and priorities. Deliverables:  Options/proposal materials for the staff workshop  Engagement summary E. Subarea Plan 1. Work with staff to refine the preferred concept and its elements—and possibly alternate paths forward—selected in Task D.3. Prepare the draft plan. Identify goals, policies, and strategies/actions (including public investment needed), addressing topics outlined in D.1 above. Develop an Implementation Plan. Staff will review a preliminary draft and provide a single set of comments. The consultant team will revise the plan to produce a public review draft. 2. The team will engage appropriate community members (up to 3 hours), as determined in the public engagement plan, to review the proposed subarea plan. Activities may include a stakeholder group meeting and/or piggybacking on existing event (e.g., farmers market). 3. Conceptual renderings of future neighborhood following plan implementation. Renderings will include a birdseye view of the subarea and up to 3 redevelopment/streetscape views. Staff will work with MAKERS to select appropriate views and elements to include prior to rendering. 4. Final plan. Integrate input from the public into a Council review draft. Incorporate Council comments into a final draft. 5. The team will brief the Council on the Council review draft. Deliverables:  Preliminary and public review draft subarea plan  Engagement summary  4 renderings  Council review draft and final plan  Council packet materials AGENDA ITEM #6. f) CITY OF RENTON TOD SUBAREA PLAN BUDGET DRAFT JULY 1, 2019 EXHIBIT B Partner-in- Charge Project Manager Lead Planner Hourly rate $200 $130 $100 Contract Amount A. Kick-Off, Project Management, & Coordination 16,520$ 1 Kick-off meeting & site tour 4 8 4 $ 2,240 2 Management (assumes up to 2 hrs/mo check-in calls/meetings)18 36 18 $ 10,080 3 Public engagement plan 1 2 6 $ 1,060 4 Coordination 0 18 8 $ 3,140 B. Existing Conditions 25,300$ 1 Base map 1 12 6 $ 2,360 2 Inventory/document the following: $ - a Existing and planned public investments 1 4 8 $ 1,520 b Pedestrian and bicycle infrastructure and urban design character 8 18 18 $ 5,740 c Expected modal volumes (Sound Transit data) 4 8 18 $ 3,640 d Land use 2 8 18 $ 3,240 e Demographics, developability, and jobs 1 8 18 $ 3,040 f Livability, health, and equity assessment 2 8 18 $ 3,240 g Environment 1 2 8 $ 1,260 3 Subarea boundary 2 2 6 $ 1,260 C. Visioning & Options 20,300$ 1 Engagement (up to 12 hours of Council interviews, property owner interviews, stakeholder group, or other)2 24 24 $ 5,920 2 Identify goals, assets, challenges, and vision 8 16 24 $ 6,080 3 Workshop with staff to sketch options 4 8 8 $ 2,640 4 Document options and define questions 4 12 32 $ 5,560 5 Council briefing preparation 0 0 1 $ 100 D. Refine Proposals 46,120$ 1 Analyze and refine options/proposals: $ - a Multimodal accessibility 18 40 40 $ 12,800 b Land use 6 12 32 $ 5,960 c Urban design 24 40 80 $ 18,000 d Health and equity 4 8 12 $ 3,040 2 Engagement (up to 4 hours of developers forum, interviews with affordable housing providers, stakeholder group, piggybacking on existing events, follow-up interviews, online survey, or focus group) 4 6 12 $ 2,780 3 Workshop with staff 4 8 16 $ 3,440 4 Council briefing preparation 0 0 1 $ 100 E. Subarea Plan 39,660$ 1 Draft subarea plan, including implementation plan 12 40 80 $ 15,600 2 Engagement (up to 3 hours of stakeholder group or piggybacking on existing event)2 8 10 $ 2,440 3 Conceptual renderings (up to 4) 32 8 64 $ 13,840 4 Final subarea plan 8 16 40 $ 7,680 5 Council briefing preparation 0 0 1 $ 100 Qty Unit Cost Supplemental Expenses 487$ MAKERS travel (26 miles round trip at $0.58/mile) 19 $ 15.08 $ 287 Professional printing allowance 1 $ 200.00 $ 200 Total Cost 148,387$ MAKERS AGENDA ITEM #6. f) AB - 2449 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: Downtown Core Streetscape Engineering Consultant Agreement RECOMMENDED ACTION: Council Concur DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Lynne Hiemer, Administrative Secretary EXT.: 7263 FISCAL IMPACT SUMMARY: $294,216.00, budgeted from CDBG funds SUMMARY OF ACTION: Authorize design firm, KPG to perform the planning, design and engineering for downtown streetscape improvements. Once completed these engineered documents will allow us to proceed with construction of improvements set forth in the Renton Downtown Civic Core Vision and Action Plan adopted January 8, 2018. Downtown improvements include new and/or modified sidewalks, crosswalks, bike racks, bollards, newspaper racks, benches, alternative seating, receptacles, lighting, and plantings; as well as gateway, di rectional, and interpretive panel signs. Wayfinding (signage) as shown in appendix B in the Renton Downtown Civic Core Vision and Action Plan, will be designed as a part of this contract and will be constructed during the first phase of the project. EXHIBITS: A. KPG contract STAFF RECOMMENDATION: Approve $294,216 in CDBG funds from 2018 for KPG’s planning, design, engineering, & consultation on Downtown Renton Streetscape and Wayfinding improvements as described in the approved Civic Core Vision and Action plan. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 1 of 34 Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Agreement Number: Firm/Organization Legal Name (do not use dba’s): Address Federal Aid Number UBI Number Federal TIN or SSN Number Execution Date Completion Date 1099 Form Required Yes No Federal Participation Yes No Project Title Description of Work Yes ________________ No DBE Participation Yes ________________ No MBE Participation Yes ________________ No WBE Participation Yes ________________ No SBE Participation Maximum Amount Payable: Index of Exhibits Exhs A; A-1 Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I Exhibit J Scope of Work; King County Contracting Requirements DBE Participation/SBE Plan Preparation and Delivery of Electronic Engineering and Other Data Prime Consultant Cost Computations Sub-consultant Cost Computations Title VI Assurances Certification Documents Liability Insurance Increase Alleged Consultant Design Error Procedures Consultant Claim Procedures AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 2 of 34 THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this AGREEMENT, between the _________________________________________________________________, hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this AGREEMENT, hereinafter called the “CONSULTANT.” WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1) of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I.General Description of Work The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II.General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III.General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’ notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.” The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Exhibit A-1 sets forth requirements relating to an AGENCY contract with King County. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 3 of 34 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is, a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. In the absence of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not. The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. Non-minority, woman owned DBEs does not count towards UDBE goal attainment. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C – Preparation and Delivery of Electronic Engineering and other Data.” All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring, as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: If to CONSULTANT: Name: Name: Agency: Agency: Address: Address: City: City: State: Zip: State: Zip: Email: Email: Phone: Phone: Facsimile: Facsimile: IV.Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this AGREEMENT titled “Completion Date.” The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 4 of 34 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). A.Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate, and Fixed Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits “D” and “E” attached hereto and by reference made part of this AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT’s direct labor rates and indirect cost rate computations and agreed upon fixed fee. The accepted negotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgment, to 180 days following the CONSULTANT’s fiscal year end (FYE) date. The direct (raw) labor rates and classifications, as shown on Exhibits “D” and “E” shall be subject to renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must be made to the other party within ninety (90) days following the CONSULTANT’s FYE date. If no such written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits “D” and “E” will remain in effect for the twelve (12) month period. Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12 month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications, the AGENCY shall perform an audit of the CONSULTANT’s books and records to determine the CONSULTANT’s actual costs. The audit findings will establish the direct (raw) labor rates and classifications that will applicable for the twelve (12) month period. The fixed fee as identified in Exhibits “D” and “E” shall represent a value to be applied throughout the life of the AGREEMENT. The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates will be applicable for the twelve (12) month period. At the AGENCY’s option, a provisional and/or conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or extension will be considered on a case-by-case basis, and if granted, will be memorialized in a final written acknowledgment. The CONSULTANT shall maintain and have accessible support data for verification of the components of the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fixed fee (profit) percentage. The CONSULTANT shall bill each employee’s actual classification, and actual salary plus indirect cost rate plus fixed fee. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 5 of 34 B.Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges, and fees of sub-consultants. Air or train travel will be reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and all revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-salary Costs shall include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES provided under this AGREEMENT. C.Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (1.) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT. D.Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in A and B above. Detailed statements shall support the monthly billings for hours expended at the rates established in Exhibit “D,” including names and classifications of all employees, and billings for all direct non-salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT’s employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the time of the interview. E.Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the SERVICES under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other related documents, which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. Per WSDOT’s “Audit Guide for Consultants,” Chapter 23 “Resolution Procedures,” the CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin the appeal process to the AGENCY for audit findings F.Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT’s Internal Audit Office and /or at the request of the AGENCY’s Project Manager. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 6 of 34 VI.Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub-consultant, any contract or any other relationship. Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be memorialized in a final written acknowledgement between the parties All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII.Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 7 of 34 VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: •Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d-4a) •Federal-aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) •Rehabilitation Act of 1973 (29 U.S.C. Chapter 16 Subchapter V § 794) •Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) •Civil Rights Restoration Act of 1987 (Public Law 100-259) •American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) •23 CFR Part 200 •49 CFR Part 21 •49 CFR Part 26 • RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F” attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX.Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason, that the CONSULTANT was not in default or that the CONSULTANT’s failure to perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. AGENDA ITEM #6. g) AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 9 of 34 to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub-consultants, subcontractors or vendors, of any tie , or any other persons for whom the STATE and /or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY’s, their agents’, officers and employees’ failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub- consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The Parties have mutually negotiated this waiver. Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for proper construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 10 of 34 Insurance Coverage A.Worker’s compensation and employer’s liability insurance as required by the STATE. B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub- consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non- contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: ______________________________________ Agency: ____________________________________ Address: ____________________________________ City: ________________ State: _______ Zip: ______ Email: ______________________________________ Phone: ______________________________________ Facsimile: ___________________________________ No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional liability to third parties be limited in any way. The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third part, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 11 of 34 XIII.Extra Work A.The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. B.If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C.The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,” under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E.Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV.Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV.Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI.Certification of the Consultant and the Agency Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit “G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General Requirements” prior to its performance of any SERVICES under this AGREEMENT. XVII.Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII.Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 12 of 34 XIX.Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state, or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles credit card information, driver’s license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence and not to make use of the State’s Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub- consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State’s Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State’s Confidential Information was received; who received, maintained, and used the State’s Confidential Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information, which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 13 of 34 The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT, or (b) as soon as such confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the sub-consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY’s said disclosure of sub- consultants’ information. XX.Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain, and maintain all “documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents” pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place of business during normal working hours. If any litigation, claim, or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim, or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, “documents” means every writing or record of every type and description, including electronically stored information (“ESI”), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTs, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. AGENDA ITEM #6. g) For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULT ANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops, or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. Signature Date Signature Date Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General. Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Agreement Number ____ _ Page 14 o/34 AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 15 of 34 Exhibit A Scope of Work Project No. AGENDA ITEM #6. g) City of Renton Downtown Core Streetscape Engineering Services September 4, 2019 KPG Project Number: 19052 Page 1 of 8 EXHIBIT A CITY OF RENTON DOWNTOWN CORE STREETSCAPE ENGINEERING SERVICES CAG 19-_____ SCOPE OF WORK SEPTEMBER 4, 2019 A. PROJECT BACKGROUND / DESCRIPTION The City of Renton (“City”) obtained a U.S. Department of Housing and Urban Development (HUD) grant for the Downtown Core Streetscape Engineering Services (“Project”). The Project will consist of three main tasks: • First, to develop a Phased Capital Improvement Plan List (Work Element 2) • Second, to develop City Standard Details for six wayfinding elements and prepare a systems map with locations and destinations in collaboration with the City (Work Element 3) • Third, to complete a Bid Package for installation of wayfinding elements developed in WE 3 and the construction of Wells Avenue S from S 2nd Street to S 3rd Street (Work Element 4) Primary components of the Bid Package will include: • New and/or modified sidewalks. • Street furniture which may include bike racks, bollards, newspaper racks, benches, alternative seating, streetscape/planter fencing, receptacles (trash, ash, recycle). • Signage and identity elements which may include, gateway signs, banners, wayfinding including advance directional signage, downtown gateway monuments, vehicular directional signage, pedestrian directory kiosk(s), interpretive panels, and pedestrian directional signs. • Plant types, street trees (tree pit, tree grate), planting areas and irrigation. • Pedestrian & roadway lighting. • 5G network pole design assistance and integration. AGENDA ITEM #6. g) City of Renton Downtown Core Streetscape Engineering Services September 4, 2019 KPG Project Number: 19052 Page 2 of 8 B. ASSUMPTIONS The following assumptions were identified to provide direction with design:  The guiding document for design will be the City of Renton Downtown Streetscape Design Standards. Additionally, some streetscape elements will be gleaned from the Renton Downtown Civic Core Vision and Action Plan, such as the wayfinding system.  The project limits for the Implementation Plan will be as outlined on Figure 1.1 of the Renton Downtown Civic Core Vision and Action Plan (January 2018).  The project is funded through the King County Consortium and City of Renton Community Development Block Grant Programs with funds obtained from HUD.  There is no Design DBE Goal established for this project.  Plans will be developed with AutoCAD 2017 Civil 3D using KPG drafting standards.  Stormwater analysis or reporting will not be required for this project.  The project does not include any water or sewer improvements. Minor stormwater system modifications may be included, as needed, only where existing curb, gutter, sidewalks, and roof drains are disturbed.  Conduit for lighting and potentially 5G infrastructure may also be included.  This project does not include any traffic signal improvements.  KPG will coordinate with all other downtown projects underway.  No right-of-way acquisitions or new easements are anticipated, and right-of-way services are not part of this contract. C. KPG DELIVERABLES Deliverables prepared by the Consultant are identified at the end of each Work Element (WE). D. CITY OF RENTON PROVIDED ITEMS: The City of Renton will be responsible for the following:  Submittal reviews, comments, and approvals (1 to 2 sets of comments per submittal)  Public notices, property owner mailings, postage, and hosting a project website  Meeting room arrangements  Open House room arrangements  Right-of-entries for surveying, geotechnical review, and/or construction, if required E. SCOPE OF WORK WORK ELEMENT 1 – MANAGEMENT / COORDINATION / ADMINISTRATION The Estimated project duration is 12 months. AGENDA ITEM #6. g) City of Renton Downtown Core Streetscape Engineering Services September 4, 2019 KPG Project Number: 19052 Page 3 of 8 1.1 The Consultant will provide continuous project management for the duration of the project (estimate 12 months). The Consultant will prepare monthly progress reports identifying work completed in the previous month, work in progress, upcoming work elements, and reporting of any delays, problems, or additional information needs. These reports will be submitted with the Consultant invoices. 1.2 Prepare for and attend monthly design coordination meetings with City Staff and other project stakeholders (estimate 12 meetings). Separate meetings will be held specifically for coordinating the final design of the wayfinding elements (estimate 4 meetings). These meetings are to be held at Renton City Hall. For meetings initiated by the City requiring Consultant participation, the City shall provide a minimum of 2 days’ notice. 1.3 The Consultant will create and update a project schedule. 1.4 The Consultant will conduct regular project team meetings with internal staff and subconsultants. 1.5 The Consultant will provide internal quality assurance/quality control (QA/QC) reviews of all major deliverables prior to submittal to the City. Work Element 1 Deliverables:  Monthly progress reports (12 months)  Project Schedule and Updates  Meeting notes WORK ELEMENT 2 – PHASED CAPITAL IMPROVEMENT PLAN 2.1 The Consultant shall assist the City in identifying streetscape improvement projects within the Downtown Business District and will illustrate the project locations on a 10% design aerial roll plot. The roll plot will be accompanied by a 10% estimate for each project. 2.2 A detailed illustrative scroll (1”=20’) will be prepared for one block of roadway (Wells Ave S from S 2nd St to S 3rd St) which will show typical proposed streetscape elements like sidewalk scoring, placement of trees/tree grates, illumination poles, and street furniture. 2.3 The Consultant shall prepare a list and brief scope description for each project, summarizing: project limits, streetscape elements, sidewalk widths, modifications of curb alignments for curb extensions, parklets, etc, and cost estimates. Work Element 2 Deliverables: AGENDA ITEM #6. g) City of Renton Downtown Core Streetscape Engineering Services September 4, 2019 KPG Project Number: 19052 Page 4 of 8  10% design aerial roll plot (large scale) with 10% level cost estimate for each project (full size scroll hard copy and PDF)  Detailed Illustrative Scroll for one block of Wells Ave S (full size scroll hard copy and PDF)  Phased Capital Improvement Plan (electronic Excel file and PDF) WORK ELEMENT 3 – WAYFINDING DESIGN This WE covers the effort required to finalize the design for six (6) wayfinding elements and provide City Standard Details. This WE also covers determining the system map and destination. 3.1 The Consultant shall prepare final design, based on the 2018 Renton Downtown Civic Core Vision and Plan wayfinding elements, and provide City Standard Details for the following wayfinding elements: Advance Directional, Downtown Gateway Monument, Vehicular Directional, Pedestrian Directory/Kiosk, Interpretive Panel, and Pedestrian Directional. Design will include electrical (internal lighting) and structural design. 3.2 The Consultant shall prepare a system map with locations and destinations, as directed by the City. Work Element 3 Deliverables:  Six (6) City Standard Plans for Wayfinding Elements –(8.5x 11 PDFs)  System map with locations and destinations Work Element 3 Assumptions:  The Wayfinding Elements will be designed assuming all two-way conversions of existing one-way streets within the Downtown Core have been completed.  The City will provide direction on content of each wayfinding element. WORK ELEMENT 4 – STREETSCAPE ENGINEERING FOR PHASE 1 This WE covers the effort required to prepare a Bid Package for installation of wayfinding elements as determined from WE 3 and construction of streetscape improvements at Wells Avenue S, from S 2nd Street to S 3rd Street. The Consultant shall prepare Plans, Specifications and Estimates for review and approval by the City. Plans shall be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City Standard Details and WSDOT standard plans will be supplemented with project specific details as required. All design plans and documents will be signed by a licensed professional engineer in the State of Washington. AGENDA ITEM #6. g) City of Renton Downtown Core Streetscape Engineering Services September 4, 2019 KPG Project Number: 19052 Page 5 of 8 4.1 The Consultant shall prepare 30% plans and cost estimate for review and approval by the City. 4.2 The Consultant shall prepare 90% plans and cost estimate for review and approval by the City. The 90% submittal will include all comments received from the 30% review. 4.3 The Consultant shall prepare 100% plans and cost estimate for review and approval by the City. The 100% submittal will include all comments received from the 90% review. The anticipated plan sheets may include the following:  1 Cover Sheet  1 Sheet Index, Alignment Plan, and Survey Control  1 Legend and Abbreviations  1 Typical Sections  1 Roadway Details  2 Site Preparation Plans and TESC Plans  2 Roadway and Drainage Plans  2 Illumination Plans  2 Illumination Details  2 Urban Design Plans  2 Urban Design Details  2 Landscape Plans  2 Landscape Details  2 Irrigation Plans  2 Irrigation Details  10 Wayfinding Plans  6 Wayfinding Details 41 Total Sheets 4.4 The Consultant shall prepare specifications for the 90%, 100%, and Bid submittals based on 2018 WSDOT Standard Specifications and federal funding requirements. The City shall provide a contract boilerplate and all applicable City general special provisions. 4.5 The Consultant shall prepare and submit a Public Interest Finding (PIF) for all agency supplied and sole sourced materials and Maximum Extent Feasible (MEF) documentation in accordance with WSDOT requirements. Work Element 4 Deliverables:  30% Review Submittals - Plans (5 hard copies 11x17 and PDF) and Construction Cost Estimate (5 hard copies and PDF) AGENDA ITEM #6. g) City of Renton Downtown Core Streetscape Engineering Services September 4, 2019 KPG Project Number: 19052 Page 6 of 8  90% and 100% Review Submittals – Plans (5 hard copies 11x17 and PDF), Construction Cost Estimate (5 hard copies and PDF), Specifications (5 hard copies and PDF)  Bid Document – Plans (2 hard copies 11x17 and PDF), Construction Cost Estimate (2 hard copies and PDF), Specifications (2 hard copies and PDF)  PIF for sole source and agency supplied materials  MEF Documentation Work Element 4 Assumptions:  The City will provide the Consultant with copies of approved PIF documents from a recent similar project and will include Certificates of Materials Origin (CMO) for all sole sourced materials. WORK ELEMENT 5 –ENVIRONMENTAL DOCUMENTATION (WIDENER AND ASSOCIATES) This WE covers the effort necessary to complete the applicable environmental documentation and permits for the Phase 1 construction improvements (WE 4). See the attached Proposal from Widener and Associates for additional information. 5.1 KPG’s effort under this task includes coordination with and review of reports prepared by Widener and Associates, and providing information such as plans, figures, and details as required to complete the environmental documentation. WORK ELEMENT 6 – STRUCTURAL ENGINEERING (CHUDGAR ENGINEERING COMPANY) This WE covers the effort necessary to complete the structural foundation design of the six (6) City wayfinding elements. See the attached Proposal from Chudgar Engineering Company for additional information. 6.1 KPG’s effort under this task includes coordination with and review of deliverables prepared by Chudgar Engineering Company, and providing information such as plans, figures, and details as required to complete the structural foundation design. WORK ELEMENT 7 – SUPPLEMENTAL SURVEY AND BASEMAPPING This WE covers the effort for any supplemental survey and basemapping needed for the design of Phase 1. 7.1 The Consultant shall perform supplemental survey and basemapping at specific locations where the wayfinding elements will be installed to identify existing utilities and potential conflicts. Work Element 7 Deliverables:  Updated basemap (electronic CAD drawing) AGENDA ITEM #6. g) City of Renton Downtown Core Streetscape Engineering Services September 4, 2019 KPG Project Number: 19052 Page 7 of 8 Work Element 7 Assumptions:  KPG will incorporate any new survey information into existing basemaps available. WORK ELEMENT 8 – UTILITY COORDINATION The Consultant will coordinate with private utilities affected by the proposed Phase 1 improvements (WE 4). Efforts included under this WE are as follows: 8.1 Prepare letters with design plans to send to purveyors at each submittal phase. 8.2 Utility Conflict Plan: This plan will be submitted to all purveyors with utilities in the project limits to assess whether said utilities may be in conflict with the proposed improvements. 8.3 Prepare for and attend utility coordination meetings (2 assumed) with franchise utilities to discuss utility conflicts and relocations. Work Element 8 Deliverables:  Letters to Purveyors  Utility Conflict Figure (11x17)  Franchise Utility Meeting Notes Work Element 8 Assumptions:  Survey required for utility relocations is not included.  Any franchise utility expansion which is required to be incorporated into the project is not included. WORK ELEMENT 9 – BID ASSISTANCE 9.1 After finalizing Bid Documents, the Consultant shall assist with coordination with advertisement at Builders Exchange of Washington (BXWA). The City is responsible for the fees related to advertising the project through BXWA.com. 9.2 The Consultant shall provide bid assistance including: • Preparing addenda and respond to bidder questions relayed through the City. It is assumed KPG will prepare up to two (2) addenda. • Attending the bid opening, verify bids for accuracy, prepare bid tabulation, and provide recommendation for award. • Consolidate all addenda items and prepare a Conformed Set of Plans, Specification, and Cost Estimate for the City’s use and files. Work Element 9 Deliverables:  Up to two (2) Addenda and Answers to Questions During Bidding AGENDA ITEM #6. g) City of Renton Downtown Core Streetscape Engineering Services September 4, 2019 KPG Project Number: 19052 Page 8 of 8  Bid Tabulation (PDF copy)  Recommendation for Award Letter (PDF copy)  Conformed Set: (1) CD containing all PS&E documents including AutoCAD drawings, (2) 11x17 hard copies of Plans, and (2) bound hard copies of Specifications. MANAGEMENT RESERVE The City may require additional services from the Consultant. The scope of these services will be determined based on the unanticipated project needs or other considerations at the sole discretion of the City. This work may include items identified in the current WE authorizations as well other items, which may include, but are not necessarily limited to the following: • Third party locating services • Geotechnical engineering analysis • Design of Parklets • Design of Art Features or part thereof (electrical/structural/civil) • Right-of-way Services • Construction Management Services These services will be authorized by the City under management reserve. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. AGENDA ITEM #6. g) Exhibit A-1 King County Contracting Requirements As noted in Exhibit A (Scope of Work), AGENCY is subject to a funding agreement with King County, Washington (hereinafter “COUNTY”). Such agreement, together with its amendments, is on file with AGENCY under file number CAG-18-217 (hereinafter the “County Funding Agreement”). CONSULTANT acknowledges that this Agreement is subject to AGENCY’s obligations under the County Funding Agreement, in particular Exhibit III to the County Funding Agreement. CONSULTANT agrees to the following, as required by Section III.3 of Exhibit III to the County Funding Agreement: a. CONSULTANT acknowledges that its selection by AGENCY is subject to COUNTY approval. b. COUNTY requires CONSULTANT to maintain comprehensive general (including contractual liability) and automobile liability insurance in the amount of not less than $1,000.000 combined single limit per occurrence, $2.000.000 general annual aggregate for personal injury and property damage for the protection of the COUNTY, its officers, AGENCY and employees against liability for damages because of personal injury, bodily injury, death or damage to property, including loss of use thereof, in any way related to any of CONSULTANT’S sub-contractor's performance. c. CONSULTANT shall maintain professional liability insurance in an amount of not less than $1,000.000 per claim. Such insurance shall include limited contractual liability coverage and shall provide for thirty days prior written notice to the COUNTY in event of cancellation. CONSULTANT shall endeavor to use good faith in order to maintain in force such coverage for not less than three years following completion of the PROJECT, as that term is defined in the County Funding Agreement. The COUNTY, at its option, may require a complete copy of the above policy and evidence of required coverage. d. CONSULTANT shall include the COUNTY as an additional insured and refer to and support CONSULTANT’S obligation to hold harmless the COUNTY, its officers, AGENCY and employees. Such insurance shall provide 30 days written notice to the COUNTY in the event of cancellation, non-renewal, or material change and include a statement that no act on the part of the insured shall affect the coverage afforded to the COUNTY under this insurance. The insurance company will provide written notice to the COUNTY within 30 days after any reduction on the general annual aggregate limit. e. CONSULTANT shall furnish the COUNTY evidence of the insurance required in subsections (b) and (c), above, prior to the issuance of a Notice To Proceed. f. Any reports and recommendations concerning construction shall be submitted to the COUNTY for approval. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 16 of 34 Exhibit B DBE Participation/SBE Plan In the absents of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not. AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 17 of 34 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I.Surveying, Roadway Design & Plans Preparation Section A.Survey Data B. Roadway Design Files C. Computer Aided Drafting Files AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 18 of 34 D. Specify the Agency’s Right to Review Product with the Consultant E. Specify the Electronic Deliverables to Be Provided to the Agency F. Specify What Agency Furnished Services and Information Is to Be Provided AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 19 of 34 II. Any Other Electronic Files to Be Provided III. Methods to Electronically Exchange Data AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 20 of 34 A. Agency Software Suite B. Electronic Messaging System C. File Transfers Format AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 21 of 34 Exhibit D Prime Consultant Cost Computations AGENDA ITEM #6. g) EXHIBIT DPRIME CONSULTANT COST COMPUTATIONSClient:City of RentonProject: Downtown Core Streetscape Engineering ServicesKPG PROJECT NUMBER: 19052DATE: July 30, 2019PrincipalEngineering MgrPrincipal ArchitectSr. EngineerConstruction MgrSr. Transp. PlannerProject EngineerSenior Const ObserverResident EngineerArchitecture Technician IIDocumentation SpecialistConstruction Observer IIEngineering TechnicianSurvey Crew I Survey Crew II Office AdminEngineering AssistantSr. Const Mgr Aviation MgrUrban Design MgrArchitect IIProject SurveyorProject Land. Arch.Construction Office EngrDesign EngineerSr. AdminArchitecture Technician IConstruction Observer ISurvey AssistantSurvey MgrSenior Project EngineerCAD MgrSr. Resident EngineerArchitect ISr. CAD TechnicianCAD TechnicianTechnicianConstruction AssistantSr. ArchitectBusiness ManagerSurvey TechnicianTransportation PlannerLandscape TechnicianOffice AssistantConstruction Technician232 210 200 184 166 150 140 128 125 117 115 110 100 166 216 92 77 Hours Fee1.1 Project Management and Administrative Services8124 24 3,220.00$ 1.2 City Staff Coordination Meetings (16 assumed)24 24856 9,424.00$ 1.3 Project Schedule66 1,104.00$ 1.4 Team Meetings44 4 4 4 424 3,868.00$ 1.5 QA/QC Reviews 8 8 8 832 6,336.00$ 12 8 50 36 4 12 4 124 142 23,952.00$ 2.1 10% Scroll Plot & Estimates216 16 32 163224 138 18,000.00$ 2.2 Detailed Illustrative Scroll32824 64 7,104.00$ 2.3 Prepare Summary List of Projects 28 6 16 1648 7,220.00$ 424 22 48 644048 250 32,324.00$ 3.1 Develop Wayfinding Elements City Standard Plans 48 244060 136 17,024.00$ 3.2 Develop System Map and Destinations 4326080 176 21,280.00$ 88 56100140 312 38,304.00$ 4.1 30% Plans and Estimate16 16 40 40 604860 2 282 33,814.00$ 4.2 90% Plans and Estimate20 20 40 50 405080 2 302 36,194.00$ 4.3 100% Plans and Estimate8 8 12 12 81616 2 82 10,178.00$ 4.4 Specifications for 90% and 100% Submittals32 24 8 304 98 15,140.00$ 4.5 PIFs and MEFs48 8 88 36 4,552.00$ 80 68 108 140 116114164 10 800 99,878.00$ 5.1 Coordination with Subconsultant488 20 2,592.00$ 488 20 2,592.00$ 6.1 Coordination with Subconsultant488 20 2,496.00$ 488 20 2,496.00$ 7.1 Supplement Survey and Basemapping446048116 18,788.00$ 446048116 18,788.00$ 8.1 Coordination correspondence6814 2,224.00$ 8.2 Utility conflict plan2101628 3,640.00$ 8.3 Utility coordination meetings (2 assumed)4812 1,856.00$ 12261654 7,720.00$ WE 5 - Environmental DocumentationTask TotalWE 6 - Structural EngineeringTask TotalTask No. Task DescriptionLabor Hour EstimateTotal Hours and Labor Fee Estimate by TaskWE 1 - Management / Coordination / AdministrationTask TotalWE 2 - Phased Capital Improvement PlanTask TotalWE 4 - Streetscape Engineering for Phase 1Task TotalWE 3 - Wayfinding DesignTask TotalWE 7 - Supplemental Survey and BasemappingTask TotalWE 8 - Utility CoordinationTask Total1 of 2AGENDA ITEM #6. g) EXHIBIT DPRIME CONSULTANT COST COMPUTATIONSClient:City of RentonProject: Downtown Core Streetscape Engineering ServicesKPG PROJECT NUMBER: 19052DATE: July 30, 2019PrincipalEngineering MgrPrincipal ArchitectSr. EngineerConstruction MgrSr. Transp. PlannerProject EngineerSenior Const ObserverResident EngineerArchitecture Technician IIDocumentation SpecialistConstruction Observer IIEngineering TechnicianSurvey Crew I Survey Crew II Office AdminEngineering AssistantSr. Const Mgr Aviation MgrUrban Design MgrArchitect IIProject SurveyorProject Land. Arch.Construction Office EngrDesign EngineerSr. AdminArchitecture Technician IConstruction Observer ISurvey AssistantSurvey MgrSenior Project EngineerCAD MgrSr. Resident EngineerArchitect ISr. CAD TechnicianCAD TechnicianTechnicianConstruction AssistantSr. ArchitectBusiness ManagerSurvey TechnicianTransportation PlannerLandscape TechnicianOffice AssistantConstruction Technician232 210 200 184 166 150 140 128 125 117 115 110 100 166 216 92 77 Hours FeeTask No. Task DescriptionLabor Hour EstimateTotal Hours and Labor Fee Estimate by Task9.1 Advertisement assistance42 6 614.00$ 9.2 Bid assistance28 88 26 3,224.00$ 28 8 48 2 32 3,838.00$ 24 12 184 182 206 324 8 196 16 154 48 380 12 1,746 229,892.00$ 10,000.00$ Widener and Associates (Environmental) 17,712.00$ Chudgar Engineering Company (Structural Engineering) 30,112.00$ Potholing Services (TBD) 5,000.00$ 52,824.00$ Mileage at current IRS rate 1,500.00$ 1,500.00$ 294,216.00$ SubconsultantsTotal Reimbursable ExpenseTotal Reimbursable ExpenseTotal Estimated BudgetTotal Labor Hours and FeeManagement ReserveWE 9 - Bid AssistanceTask TotalTotal Management ReserveReimbursable Direct Non-Salary Costs2 of 2AGENDA ITEM #6. g) Avg Direct Office Overhead @ Profit @ 2019 Salary 1.4670 30%Inclusive Rate Classification Costs (DSC)Of DSC of DSC (Rounded to $1) Principal 83.90 123.08 25.17 232 Engineering Manager 75.76 111.14 22.73 210 Senior Engineer 66.35 97.34 19.91 184 Sr. Project Engineer 59.94 87.93 17.98 166 Project Engineer 50.48 74.06 15.14 140 Design Engineer 42.33 62.10 12.70 117 Engineering Technician 36.06 52.90 10.82 100 Technician 33.17 48.66 9.95 92 Engineering Assistant 27.68 40.61 8.30 77 Principal Architect 72.12 105.79 21.63 200 Aviation Manager 66.35 97.34 19.91 184 Senior Architect 54.39 79.79 16.32 150 Architecture Technician II 42.33 62.10 12.70 117 Architecture Technician I 36.06 52.90 10.82 100 Survey Manager 75.76 111.14 22.73 210 Survey Crew II (W/Equip)78.00 114.43 23.40 216 Survey Crew I (W/Equip)60.10 88.17 18.03 166 Project Surveyor 50.48 74.06 15.14 140 Survey Technician 42.33 62.10 12.70 117 Survey Assistant 27.68 40.61 8.30 77 Urban Design Manager 59.94 87.93 17.98 166 Project Landscape Architect 46.17 67.73 13.85 128 Landscape Technician 33.17 48.66 9.95 92 Senior Transportation Planner 54.39 79.79 16.32 150 Transportation Planner 36.06 52.90 10.82 100 Senior Construction Manager 75.76 111.14 22.73 210 Construction Manager 60.10 88.17 18.03 166 Senior Resident Engineer 50.48 74.06 15.14 140 Resident Engineer 45.06 66.10 13.52 125 Construction Office Engineer 45.06 66.10 13.52 125 Senior Construction Observer 46.17 67.73 13.85 128 Construction Observer II 39.90 58.53 11.97 110 Construction Observer I 33.17 48.66 9.95 92 Construction Technician 27.68 40.61 8.30 77 Document Control Specialist 41.47 60.83 12.44 115 Document Control Admin 27.68 40.61 8.30 77 Construction Assistant 27.68 40.61 8.30 77 CAD Manager 54.39 79.79 16.32 150 Senior CAD Technician 42.33 62.10 12.70 117 CAD Technician 36.06 52.90 10.82 100 Business Manager 54.39 79.79 16.32 150 Senior Admin 41.47 60.83 12.44 115 Office Admin 33.17 48.66 9.95 92 Office Assistant 27.68 40.61 8.30 77 Subs billed at cost plus 5%. Reimbursables billed at actual costs. Mileage billed at the current approved IRS mileage rate. KPG, PS Summary of Direct Labor Costs Effective January 1, 2019 through December 31, 2019 AGENDA ITEM #6. g) AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 22 of 34 Exhibit E Sub-consultant Cost Computations There is not any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI “Sub-Contracting” of this AGREEMENT. AGENDA ITEM #6. g) AGENDA ITEM #6. g) CITY OF RENTON STREET IMPROVEMENTS Scope of Work Environmental Services Task 1 Project Coordination The consultant shall attend project coordination meetings on the project and assist the City with developing a description of work and outline the HUD NEPA process. Task 2 Field Reconnaissance The consultant will preform a field review of the project scope of work to determine the potential impacts of each construction alternative. Task 3 SEPA Complete a project SEPA for the proposed work. Coordination the SEPA process with the City and of Renton Planning and obtain a MDNS decision document. Task 4 HUD NEPA Complete an environmental and permit Documentation required for the HUD process. Deliverable(s)  SEPA Approval  HUD NEPA documentation AGENDA ITEM #6. g) Cost Estimate for Renton Downtown Core Steetscape Improvements Project Manager Project Biologist Project Coordination 8 8 Field Reconnaissance 2 6 SEPA Checklist Draft 8 24 Final NEPA Documentation Draft 8 24 Final 5 12 Coordination 24 8 Totals 47 74 Summary Hours Rate Cost Project Manager 47 $156.00 $7,332.00 Project Biologist 74 $120.00 $8,880.00 Cultural Resources $1,500 j TOTAL ESTIMATED COST $17,712.00 AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) CHUDGAR ENGINEERING COMPANY Civil & Structural Engineers 1510 140th Ave NE Suite 203 Bellevue WA 98005 Phone: (425) 590-9650 Email: samir.chudgar@chudgar-eng.com City of Renton Downtown Core Streetscape Engineering Services Prepared:SC Dated:7/18/19 Submitted to Olivia Paraschiv, KPG Wayfinding Signs Structural Engineering Scope, Labor Hours and Budget Estimate The following labor hours estimate has been developed based upon anticipated Scope of Work for design of sign foundation, based on documents provided by KPG on 6/5/19. Six sign type are shown on Renton Wayfinding System Action Plan, dated January 2018. Sign heights vary from 5 feet to 12 feet (approximately). Some signs will require foundation in the form of footings, drilled shafts, direct embed or anchored to base structure. Signs will be anchored to the base. 1 Reviw sign drawings. Analyze sign for applicable loadings. Develop connections and anchorage. Design foundation. Develop drawings with anchorage and foundation details as necessary. Prepare Structural General Notes. Each sign type will have unique foundation; 6 foundations are included in this scope and each foundation will be shown on its own drawing. Total 7 drawings are considered. Structural General Notes will include typical material designations; separate construction specifications will not be prepared. Cost estimates will be prepared for each foundation as lump sum cost to be added to sign cost. Structural calculations and drawings will be stamped and signed by registered Structural Engineer licensed in State of Washington. Renton Wayfinding Signs Page 1 of 2 Scope Estimate AGENDA ITEM #6. g) CHUDGAR ENGINEERING COMPANY Civil & Structural Engineers 1510 140th Ave NE Suite 203 Bellevue WA 98005 Phone: (425) 590-9650 Email: samir.chudgar@chudgar-eng.com City of Renton Downtown Core Streetscape Engineering Services Prepared:SC Dated:7/18/19 Submitted to Olivia Paraschiv, KPG Wayfinding Signs Structural Engineering Estimate Overhead Rate (Safe Harbor Rate)110.00% Fixed Fee 15.00% Task Task Description Hours Principal Structural Engineer Design Engineer Design Engineer Subtotal Pay Rate $85.00 $34.96 $33.62 Overhead $93.50 $38.46 $36.98 Fixed Fee $26.78 $11.01 $10.59 Hourly Billing Rate $205.28 $84.43 $81.19 1 Structural Engineering 40 144 120 304 Total Hours 40 144 120 304 Total Labor Cost (DSC)$3,400.00 $5,034.24 $4,034.40 $12,468.64 Overhead Cost $3,740.00 $5,537.66 $4,437.84 $13,715.50 Fixed Fee $1,071.00 $1,585.79 $1,270.84 $3,927.62 Total Labor Cost (DSC)$12,468.64 Overhead Rate (Safe Harbor Rate)110.00% Overhead Cost (OH)$13,715.50 Fixed Fee 15.00%$3,927.62 Sub-total $30,111.77 Reimbursable Expenses $0.00 Total Budget Estimate $30,112 Designation and Hourly Rate Renton Wayfinding Signs Page 2 of 2 Scope Estimate AGENDA ITEM #6. g) Local Agency A&E Professional Services Agreement Number ____________ Negotiated Hourly Rate Consultant Agreement Revised 02/28/2018 Page 23 of 34 Exhibit F Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment, each potential sub- consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’s obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT’s non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: •Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; •Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperativeAGREEMENT. 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the require certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000 and that all such sub-recipients shall certify and disclose accordingly. KPG, P.S. Consultant (Firm Name) Signature (Authorized Official of Consultant) Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Date Agreement Number ____ _ Revised 02/28/2018 Page28of34 AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) AGENDA ITEM #6. g) AB - 2450 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: 2020 Community Development Block Grant (CDBG) RECOMMENDED ACTION: Council Concur; Set Public Hearing on XX/XX/XXXX DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Lynne Hiemer, Administrative Secretary EXT.: 7263 FISCAL IMPACT SUMMARY: The city will receive an estimated $701,407 in CDBG funds to support human services and public improvement activities. SUMMARY OF ACTION: CDBG funds can provide a source of funding to provide public facilities and improvements in the City's Civic Core in 2020. The Program's selected projects will improve accessibility and safety for pedestrians in areas where improvements are made, as well as bring sidewalks and associated infrastructure up to current City standards, while also serving as an economic development catalyst within the designated areas. Furthermore, the improvements will benefit the area's residents, including low - and moderate-income persons. Allocation of other CDBG funds to satisfy contractual set asides per the Joint Agreement will ensure that important human service programs provided by King County to Renton residents will continue. By scheduling a public hearing for October 7, 2019, the Council will provide an opportunity for public comment on the allocation of the City's 2020 CDBG funding for human services and public improvement/facilities, and modification to the contingency plan which includes unallocated funds. EXHIBITS: A. CDBG Issue Paper STAFF RECOMMENDATION: Authorize a public hearing date on October 7, 2019, for public comment on the City's proposed alloctaion and use of 2020 funds for human services and economic development activities. AGENDA ITEM #6. h) H:\CED\EDN\2019\Memos\Memo to Bob Harrison from Cliff Long DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:September 16, 2019 TO:Don Persson, Council President Members of Renton City Council CC:Denis Law, Mayor FROM:Chip Vincent, Community & Economic Development Administrator STAFF CONTACT:David Buchheit, Economic Development Manager Lynne Hiemer, Economic Development Administrative Secretary SUBJECT:2019 community Development Block Grant (CDBG) Funds ISSUE: Setting a public hearing to provide an opportunity for public comment on the City of Renton’s use of 2020 CDBG funds for human services and public improvement/ facilities RECOMMENDATION: Authorize a public hearing date on October 7, 2019 for public comment on the City’s proposed allocation and use of the 2020 CDBG funds for human services and public improvement/ facilities. BACKGROUND SUMMARY: 2020 Funding The City of Renton is required to hold a public hearing to provide an opportunity for the public comment on its proposed allocation and use of 2020 CDBG funds. Staff recommends that Council set October 7, 2019 as the public hearing date. Representatives of the Community & Economic Development (CED) and Community Services departments will brief Council’s committee of the Whole on the proposed allocation and use of the 2019 funds on October 7 (prior to the public hearing). Over the past several years, Council has approved using these valuable federal dollars for City- managed human services and economic development activities, along with King County- operated human services activities that are typically funded through this source. AGENDA ITEM #6. h) Addressee Name Page 2 of 4 9/9/2019 In 2020, the City is estimated to receive $701,407 in CDBG funds. From that amount, the City must first provide contractual set-asides per the City’s joint agreement for CDBG funding with King County (‘Joint Agreement”), some of which fund important human service programs that provide valuable assistance to Renton residents. The set-asides and corresponding amounts consist of: King County Administration: $70,041 King County Capital Administration: $14,028 Housing Stability Program: $35,070 (provides rent and mortgage assistance to prevent individuals or families from eviction) King County Housing Repair Program: (Provides interest-free loans and emergency grants to low- and moderate-income homeowners to repair their homes.) The net amount available for the City’s use after set-asides is estimated to be $406,816. Of the remaining $406,816, the City proposes to allocate $70,141 for Planning and Administration (or the maximum amount allowed), leaving a discretionary balance of $336,676. For this discretionary balance of 2020 CDBG funding, CED has created a Public Facilities and Improvements Program for Downtown/ South Renton (the “Downtown Streetscape Improvements”). With a goal to improve the overall pedestrian experience downtown, the project will encompass a variety of elements, such as replacing deteriorated or substandard sidewalks, widening sidewalks, and/or filling in missing sidewalk gaps, landscaping, lighting, essential streetscape furnishings. A better pedestrian experience will promote a better quality of life for Downtown residents by improving connections within downtown, creating more walkable and bikeable corridors, creating places that people want to visit and linger, and providing a cohesive framework for the city of Renton as it evolves. This multi-phased project to be funding through CDBG must be an eligible activity under the U.S. Department of Housing and Urban Development regulations (“HUD regulation”), meet a national objective in accordance with HUD regulation, and comply with the Joint Agreement. In this case, the Downtown Streetscape Improvements have been designed to target the HUD CDBG national objective of “Low- and Moderate-Income Area Benefit.” The area benefit objective requires that at least 51% of the residents residing in a primarily residential area are low- and moderate-income persons. Utilizing census data per HUD regulation, staff has determined that the Downtown/ South Renton area meets this requirement. CDBG funds may be used for the acquisition, construction, reconstruction, rehabilitation, or installation of public improvements or facilities; including sidewalks, streets and parks amongst others. In addition to the direct benefits improved public areas will provide residents of the Downtown Streetscape Improvements areas, CED believes that providing these improvements $175,352 AGENDA ITEM #6. h) Addressee Name Page 3 of 4 9/9/2019 and facilities will serve as an economic development catalyst to continue existing and encourage additional private development projects within the City’s Civic Core revitalization area. The Downtown Streetscape Improvements will augment improvements already planned by the City through Downtown’s one-way conversion projects at Wells, Williams and Main avenues. Intersection improvements and sidewalk replacement are planned along S 3rd Street between Burnett and Main; Wells Avenue S between S 2nd and 5th streets; and 3rd streets. The Downtown Streetscape Improvements can assist with improvements that will bring the public realm of the blocks in between the intersections up to current standards that include level and accessible sidewalk surfaces, better pedestrian-level lighting, additional trees and landscaping, and essential street furniture. 2020 Contingency Plan As funding numbers are estimates only at this time, HUD requires contingency plan be adopted. Should the City’s 2020 CDBG allocation increase, after funding planning and administration to the maximum allowable amount, the increased amount from the actual allocation or any recaptured funds will go to the Downtown Streetscape Improvements. Any decreases in the allocation will decrease the amount provide to the Downtown Streetscape Improvements. In the event the Downtown Streetscape Improvements has funds that are not under contract by December 31, 2020, and/or the City has program income, staff recommends those funds be used for the City’s Healthy Housing Program. For approximately every $15,000 in funding, Health Housing proposes to replace the roof and add/improve ventilation tom minimize moisture/mold issues for one household. Healthy Housing clients will be selected from current Housing Repair clients. Funds will first be targeted to the Housing Repair clients residing in the Sunset area. If there are not enough households identified for Healthy Housing services in that area after appropriate outreach is completed, then Housing Repair clients citywide will be eligible for Healthy Housing services. CONCLUSION: CDBG funds can provide a source of funding to provide public facilities and improvements in the City’s Civic Core in 2020. The Program’s selected projects will improve accessibility and safety for pedestrians in the areas where improvements are made, as well as bring sidewalks and associated infrastructure up to current City standards, while also serving as an economic development catalyst within the designated areas. Furthermore, the improvements will benefit the area’s residents, including low- and moderate- income persons. Allocation of other CDBG funds to satisfy contractual set-asides per the Joint Agreement will ensure that important human service programs provide by King County to Renton residents will continue. AGENDA ITEM #6. h) Addressee Name Page 4 of 4 9/9/2019 Bu scheduling a public hearing for October 7, 2019, the Council will provide an opportunity for public comment on the allocation of the City’s 2020 CDBG funding for human services and public improvement/facilities. AGENDA ITEM #6. h) AB - 2451 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: Adoption of 2019 School Districts Capital Facilities Plans and Impact Fees RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Paul Hintz, Senior Planner EXT.: 7436 FISCAL IMPACT SUMMARY: School impact fees are collected by the City and remitted to the appropriate school district on a quarterly basis. The City will retain 5% of all school impact fees to account for staff time dedicated to collecting, processing, and handling the fees. SUMMARY OF ACTION: The Renton, Kent, and Issaquah School Districts have each adopted their updated Capital Facilities Plan and requested the City of Renton collect revised impact fees for 2020, which are based on the need to complete projects that increase the capacity of school facilities to accommodate student body growth. The requested 2019 fees are shown below along with the currently applied 2018 fees. Renton 2018 2019 Change Single-Family $6,877 $6,862 ($15) Multi-Family $2,455 $3,582 $1,127 Kent 2018 2019 Change Single-Family $5,397 $5,554 $157 Multi-Family $2,279 $2,345 $66 Issaquah 2018 2019 Change Single-Family $15,276 $14,501 ($775) Multi-Family $4,399 $9,583 $5,184 EXHIBITS: A. Staff Report B. Renton School District Capital Facilities Plan C. Issaquah School District Capital Facilities Plan D. Kent School District Capital Facilities Plan E. Draft Resolution STAFF RECOMMENDATION: Adopt the Capital Facilities Plans for the Renton, Kent, and Issaquah School Districts and approve the collection of the requested impact fees. AGENDA ITEM #6. i) Page 1 of 2 CITY OF RENTON Community and Economic Development Department Title: Adoption of 2019 School District Capital Facilities Plans and Impact Fees Staff: Chip Vincent, CED Administrator Via: Paul Hintz, Senior Planner Date: September 9, 2019 ______________________________________________________________________________ General Description The Renton, Kent, and Issaquah School Districts have each submitted their updated Capital Facilities Plan and requested the City of Renton collect revised impact fees for 2020, which are based on capacity needs attributed to new growth. Below are summaries of each School District’s projects that will be funded, in part, by impact fees and a comparison of the current and proposed impact fees. Each Capital Facilities Plan is proposed to be adopted, via resolution, by the City of Renton. Background Washington’s Growth Management Act authorizes the collection of impact fees to mitigate the cost of new or expanded public facilities necessitated by new housing. School impact fees are assessed on newly built dwelling units and can only be used to support the capital costs of expanding or building new facilities due to growth. Operations and maintenance costs are not eligible expenses for impact fees. Impact fees are commonly assessed to support a number of different capital funds that enable improvements to facilities, such as schools, parks, and transportation systems. The amount collected for an impact fee is based upon a Capital Facilities Plan (CFP) that must demonstrate necessary capital projects attributed to residential growth. Section 4‐1‐190, Impact Fees, of the Renton Municipal Code empowers the City to collect impact fees for the Issaquah, Kent, and Renton School District, which all have jurisdictional boundaries that extend into city limits. Review Renton School District: For the next six years, one of the District’s highest priorities will be the construction of new facilities to accommodate projected growth, recognizing and acknowledging the major capacity deficit at the elementary school level. This includes:  Completion of Sartori Elementary School, the District’s first urban elementary school, funded by the 2016 Capital Levy, a STEM school, drawing students from throughout the District.  Acquisition of land for future development.  Construction of an additional elementary school, and/or expansion of existing elementary school campuses.  Acquisition of additional relocatable classrooms (portables) and/or the redistribution of existing relocatables, as necessary. A comparison of current and previous year’s fees is as follows: Renton 2018 2019 Change Single‐Family $6,877 $6,862 ($15) Multi‐Family $2,455 $3,582 $1,127 AGENDA ITEM #6. i) Adoption of School District CFPs and Impact Fees Page 2 of 2 September 9, 2019 Kent School District:  In November 2017, the voters of the Kent School District approved a bond measure for $252 million. This new bonding authority provides for a replacement for Covington Elementary school, which opened in August of 2018, a new elementary school in the Kent Valley (site will be the current Kent Mountain View Academy), and the twenty additional classrooms project redirected by the Kent School Board to build a Kent Academy Facility  Planning is in progress for an additional elementary school in the Kent Valley in 2020 or beyond. The project will be funded with bond funds and impact fees.  Planning is in progress to add an Academy Facility at the Old Panther Lake Elementary Site in Kent in order to free up space at the former Sequoyah Middle School for additional classroom space if needed and/or to bring another middle school online in the near future.  Some funding for lease or purchase of additional portables may be provided by impact fees as needed. Sites are based on need for additional capacity. The impact fees for 2019 will increase by the percentage increase of the consumer price index for the Seattle metropolitan area (2.9%). A comparison of current and previous year’s fees is as follows: Kent 2018 2019 Change Single‐Family $5,397 $5,554 $157 Multi‐Family $2,279 $2,345 $66 Issaquah School District: The Issaquah School District Capital Facilities Plan proposes land acquisition and construction of a new high school, a new middle school, two new elementary schools, the re‐ build/expansion of an existing middle school and additions to five existing elementary schools to meet the needs of elementary, middle school and high school capacity needs. A comparison of current and previous year’s fees is as follows: Issaquah 2018 2019 Change Single‐Family $15,276 $14,501 ($775) Multi‐Family $4,399 $9,583 $5,184 Staff Recommendation Direct staff to prepare a resolution to adopt the 2019 Capital Facilities Plans for the Renton, Kent, and Issaquah School District’s, and amend the Fee Schedule to reflect the requested impact fee amounts. AGENDA ITEM #6. i) 2019 CAPITAL FACILITIES PLAN Renton School District No. 403 Board of Directors Pam Teal, President Alisa Louie, Vice President Dr. Avanti Bergquist Lynn Desmarais Gloria Hodge Dr. Damien Pattenaude, Superintendent May 2019 Adopted by Renton School District Board of Directors on May 22,2019 AGENDA ITEM #6. i) AGENDA ITEM #6. i) 2019 CAPITAL FACILITIES PLAN Renton School District No. 403 TABLE OF CONTENTS I. EXECUTIVE SUMMARY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 II. CAPACITY METHODOLOGY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 III. INVENTORY AND CAPACITY OF FACILTIES . . . . . . . . . . . . . . . . . . . 7 IV. ENROLLMENT PROJECTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 V. ENROLLMENT DRIVEN FACILITY NEEDS . . . . . . . . . . . . . . . . . . . . 13 VI. SIX-YEAR FINANCE PLAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 VII. IMPACT FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 VIII. APPENDICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 AGENDA ITEM #6. i) AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 1 - I. EXECUTIVE SUMMARY This Six-Year Capital Facilities Plan (the “Plan”) was prepared by Renton School District (the “District”) in compliance with the requirements of the Washington State Growth Management Act (GMA, the Act), King County Code Title 21A.43, and applicable ordinances of the cities of Bellevue, Newcastle and Renton. It is the District’s intent that the Plan be adopted by King County and the cities of Bellevue, Newcastle and Renton as a sub-element of their respective Capital Facilities Plans, and that that those jurisdictions assess and collect school impact fees on behalf of the District, as empowered by the GMA. This Plan, however, is not intended to be the sole planning instrument developed by the District to determine its capital facility needs. The GMA was adopted by the State legislature in 1990 in response to rapidly increasing development; most notably in King County and the surrounding central Puget Sound area. The Act requires state and local governments to manage Washington’s growth by developing and implementing comprehensive land-use and transportation plans, by designating Urban Growth Areas, and by protecting natural resources and environmentally critical areas. The Capital Facilities Plan is one element of a County or City’s Comprehensive Plan that addresses existing public facility capacities, forecasts future public facility needs, presents a plan for expanding existing facilities or constructing new facilities to meet those needs, and indicates how those public facility improvements are to be financed. The GMA empowers jurisdictions to assess and collect impact fees as one means of financing new public facilities necessitated by private development. This Capital Facilities Plan addresses the impact of growth on public school facilities by examining: 1. anticipated growth of the District’s student population over the next six years; 2. the ability of existing and proposed classroom facilities to adequately house those students based on the District’s current Standard of Service; 3. the need for additional enrollment driven capital facilities; 4. the method of financing those capital improvements; and 5. calculation of school impact fees based on, among other variables, the number of students generated by recent residential development (student generation factors). This plan is updated annually and submitted to local governments for inclusion as a sub- element in their Capital Facilities Plans. Past Plans have been adopted by King County and the Cities of Bellevue, Newcastle and Renton. The District is currently engaged in dialogue with the cities of Tukwila and SeaTac regarding implementation of impact fees within their jurisdictions. Enrollment Projections: Enrollment projections provided by the Office of Superintendent of Public Instruction (OSPI), as adjusted by Renton School District, indicate a moderate overall increase in K-12 AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 2 - enrollment over the next six years of just under two percent (2%). This overall increase is driven by a healthy 14% projected increase at the high school grade levels, and a moderate 3.86% at the middle school grade levels. Countering these growths is a projected decrease at the elementary grade levels of 5.67%, or 434 students. Current Capacity: Student capacity of existing, permanent K-12 facilities, excluding special education facilities and facilities housing alternative learning environments, is 14,788. Based on current enrollment (October 1, 2018 headcount), the District is showing a permanent facility deficit of 755 at the elementary level, drastically reduced from last year’s deficit of 1,244, due to the opening of the new Sartori Elementary School. Middle school capacity continues to exceed current student enrollment, but only by a margin of 44, while current high school enrollment results in a surplus capacity of 245. Elementary school capacity still remains the District’s greatest challenge. Relying heavily on the use of relocatable classrooms (portables) to accommodate the ever-increasing and fluctuating student population, portables at elementary schools now accounting for over 15% of the District’s total K – 5 facility capacity. Portables are, however, not considered permanent structures, and are therefore not included in the inventory of permanent facilities. They are viewed as a short-term solution for managing enrollment fluctuation, and housing students on a temporary basis until permanent facilities can be constructed. They are not a long-term solution. Enrollment Projections and Future Capacity: Based on OSPI’s conservative projections, K-12 enrollment will continue to grow at a rate of 1% - 2% per year, as it has done in the past. But as middle and high school enrollments increase over the next six years by 131 and 593 students, respectively, we can expect a decrease at the elementary grade levels of 434 students over that same period of time. Even with the opening of the new Sartori Elementary School this past fall, and factoring in the projected decrease in elementary school enrollment over the next six years, current capacity indicates that the District will still be facing a deficit capacity of 321 by the start of the 2024 - 25 school year. The construction of a new elementary school will eliminate that deficit. Over the next six years, the current high school surplus capacity of 245 will constantly decrease, with a projected deficit of 264 by the school year 2024-25. Similarly, the current surplus capacity of 44 at the middle school level will become a deficit as early as next year, fluctuating between 87 and 269 over the next six years. Options on addressing mitigation of secondary facility deficits will need to be considered, but are not addressed in this Plan. Capital Construction Plan: For the next six-year period, the District’s highest priorities will be addressing existing and projected facility capacity deficits, both enrollment and program related. This includes: AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 3 - • Construction of a new elementary school within the Hazen High School service area, where the majority of growth has and continues to occur. • High school additions and/or upgrades to create additional science classroom/laboratory space to address changes in State graduation requirements, and • Acquisition of land for future development. Other high priority capital improvements will fall into one or more of the following major categories; Safety and Security, Energy Conservation, Site Improvements, and Building Upgrades. Improvements will occur district-wide, affecting nearly all District facilities, achieving and maintaining the level of service necessary to provide safe, healthy, and nurturing learning environments for all students. These improvements are not necessarily enrollment related. The District will also be exploring options for future expansion of its high school facilities. As an alternative to constructing a fourth high school, the feasibility of expanding existing facilities at the Lindbergh High School and Renton High School sites will be considered. Finance Plan: The primary funding sources for capital facilities projects over the next six years include remaining funds from the 2016 capital levy; school impact fees currently being collected by King County and the cities of Bellevue, Newcastle and Renton; and, future bond initiatives. Expenditures for enrollment driven projects over the next six years are estimated at $72,020,000, of which approximately 5% are secured by previously collected impact fees. The remaining, unsecured, 95% would be funded primarily by a proposed 2019 bond initiative and future impact fees. Impact Fees: Impact fees were calculated in conformance with King County Council Ordinance 11621, Attachment A, resulting in a decrease in single-family fees of $15 per unit, and an increase in multi-family fees of $1,185 per unit. The primary variables contributing to these changes were student generation factors (SGFs) and construction costs. While higher construction costs and SGFs combined to increase multi-family fees, higher construction costs and lower SGFs combined to neutralize any significant change. A comparison of current and last year’s fees is shown below. IMPACT FEES 2018 2019 CHANGE SINGLE-FAMILY $6,877 $6,862 ($15) MULTI-FAMILY $2,455 $3,582 $1,127 TABLE 1 AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 4 - AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 5 - II. CAPACITY METHODOLOGY STANDARD OF SERVICE The Renton School District Standard of Service is the standard adopted by the District that identifies the program year, school organizational structure, student/teacher ratios by grade level (taking into account the requirements of students with special needs), daily class schedule, types of facilities and other factors identified by the District to be beneficial in supporting its educational programs and objectives. The Standard of Service is the major determining factor, together with the number of classrooms (teaching stations) in calculating facility capacity. The District has adopted a traditional elementary/middle/high school organizational structure that houses kindergarten through Grade 5 in elementary schools, Grades 6 through 8 in middle schools, and Grades 9 through 12 in high schools. The school-year calendar adopted by the District is also traditional; typically beginning in late August and ending in mid-June. Similarly, the District maintains a fairly common daily schedule, with classes beginning between 7:20 and 9:30 a.m. and ending between 2:03 and 3:10 p.m., depending on grade level. The District, and the Renton Education Association, recognize that reasonable class size is necessary for optimum learning, and have established the following student/teacher ratios: Grade Levels K-1 20:1 Grade Level 2 22:1 Grade Level 3 24:1 Grade Levels 4-12 29:1 The 29:1 ratio at the secondary level applies to all Language Arts, Social Studies, Science, Math, World Languages, World Language Exploratory and Health classes. Other ratios apply as follows: Band/Orchestra 40:1 Choir 50:1 Middle School PE 35:1 High School PE 40:1 All other classes 31:1 For the purposes of this report, the student /teacher ratio for special education classes held in self-contained classrooms within comprehensive elementary and secondary facilities is assumed to be 12:1. Educational facilities dedicated solely to special education or other specialized programs are excluded from capacity calculations, as are associated student headcounts. AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 6 - In response to new State and District graduation requirements, beginning with the 2018- 2019 school year, all District high schools have changed from a semester system to a trimester system, resulting in the following: • Three 12-week terms instead of two 18-week terms, • Five 72-minute periods per day instead of six 57-minute periods, and • Reduction of classroom efficiency from 83% to 80%, reducing facility capacity. Student/teacher ratios, referenced earlier, are applicable to both permanent and relocatable classrooms. However, inasmuch as relocatable facilities do not generally allow for the full range of educational activities promoted by the District, they are generally viewed as temporary or interim housing, necessary to accommodate enrollment fluctuations and development driven enrollment increases, but only until such time as permanent facilities can be financed and constructed. For those reasons, relocatable classrooms capacities are calculated, but not used in the analysis of future facility needs. PRACTICAL CAPACITY MODEL The Practical Capacity Model calculates building capacity based on limitations that existing facilities place on enrollment as a result of current educational program needs, operating policy and contractual restrictions. The calculation is made by reviewing the use of each classroom/teaching station in each facility. For every room housing students, a calculation is made, assigning a maximum number of students per room. Sometimes the capacity of core facilities, such as the cafeteria or gym, or the quantity of restroom fixtures, may limit facility capacity to a level below that calculated by collective classroom capacity levels. Capacity at the secondary school level is further limited by class scheduling restrictions and student distribution among elective classes. Based on a typical middle school six-period day, where one period is designated for teacher planning, capacity is reduced by one-sixth, or 17 percent, of theoretical capacity. Similarly, at high schools, with the newly established five-period day, capacity is reduced by one-fifth, or 20 percent. Elective classes, many of which require specialized classrooms, also figure into the equation for determining a school’s capacity, which together with required classes, require a well thought out Master Schedule if the facility’s capacity is to be maximized. Although not reflected in this year’s update, future building capacity will be affected by the reduced student/teacher ratios for grades K-3 as prescribed by the McCleary Act. A 2015 survey conducted as part of the K-3 Classroom Reduction Grant Program, authorized by SSB 6080, and validated under the auspices of OSPI, indicated that Renton School District will require an additional 42 classrooms to meet the required K-3 student/teacher ratio of 17:1. This is the equivalent of two new schools. While State prescribed student/teacher ratio changes will affect future facility capacity, it is not addressed in this Plan, as the changes are not directly driven by growth. AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 7 - III. INVENTORY AND CAPACITY OF FACILITIES Renton School District’s capital facilities include both permanent structures and relocatable (portable) classrooms. Permanent facilities are further categorized as either K-12 (traditional elementary, middle and high school configurations), Special Instructional Use, or Non-instructional Support Facilities. The District maintains a total of 32 permanent and 55 relocatable facilities serving a total student population of 15,393 (October 2018 headcount). The District’s permanent K-12 facilities include 15 elementary schools, 4 middle schools, and 4 high schools. Two Special Instructional Use facilities house the District’s early childhood, special education and alternative learning programs. Support facilities include the Kohlwes Education Center (admin.), Transportation Center, Facilities Operations and Maintenance Center, Nutrition Services/Warehouse, Renton Memorial Stadium and the Lindbergh Swimming Pool. Total permanent facilities encompass 2,595,263 square feet, with 2,417,847 square feet (93%) devoted to K-12 and instructional special use. See Appendix A for District Maps. The District’s relocatable K-12 facilities are used primarily to address enrollment fluctuations and to house students on a temporary basis until permanent facilities can be constructed. For those reasons they are not considered a long-term solution for housing students, and are not acknowledged in the calculation of the capacity of K-12 facilities. Of the 55 relocatable facilities in the District’s inventory, 44 are “double portables” containing two classrooms, and 11 are singles. Combined, they provide the District with a total of 99 relocatable classrooms, encompassing 88,704 square feet of additional space available for instruction. Table 2 below summarizes existing K-12 facility capacity. A complete inventory of District facilities, including undeveloped property, follows. Facility capacity worksheets may be found in Appendix B. EXISTING FACILITY CAPACITY FACILITY TYPE ELEMENTARY SCHOOLS MIDDLE SCHOOLS HIGH SCHOOLS TOTAL PERMANENT 6,895 84.63% 3,435 88.25% 4,458 97.97% 14,788 89.14% RELOCATABLE 1,252 15.37% 457 11.75% 92 2.03% 1,801 10.86% TOTAL 8,147 100.00% 3,892 100.00% 4,550 100.00% 16,589 100.00% TABLE 2 AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 8 - INVENTORY AND CAPACITY OF PERMANENT FACILITIES NAME LOCATION AREA (ft2)CAPACITY Benson Hill 18665 - 116th Ave. SE, Renton, 98058 67,533 520 Bryn Mawr 8212 S 118th St., Seattle, 98178 49,157 338 Campbell Hill 6418 S 124th St., Seattle, 98178 57,072 332 Cascade 16022 - 116th Ave. SE, Renton, 98058 59,164 467 Hazelwood 7100 - 116th Ave. SE, Newcastle, 98056 66,161 591 Highlands 2727 NE 7th St., Renton, 98056 60,000 547 Honey Dew 800 Union Ave. NE, Renton, 98059 54,620 336 Kennydale 1700 NE 28th St., Renton, 98056 65,169 622 Lakeridge 7400 S 115th St., Seattle, 98178 52,958 398 Maplewood Hgts.130 Jericho Ave., Renton, 98059 56,220 402 Renton Park 16828 - 128th Ave. SE, Renton, 98058 65,955 476 Sartori 332 Park Ave. N, Srenton, 98057 76,797 554 Sierra Heights 2501 Union Ave. NE, Renton, 98058 53,992 472 Talbot Hill 2300 Talbot Rd., Renton, 98055 57,844 460 Tiffany Park 1601 Lake Youngs Way, Renton, 98058 58,758 380 Total Grades K-5 Capacity 901,400 6,895 Dimmitt 12320 - 80th Ave. S, Seattle, 98178 109,070 794 McKnight 2600 NE 12th St., Renton, 98056 126,706 847 Nelsen 2304 Jones Ave. S, Renton, 98055 124,234 896 Risdon 6928 - 116th Ave. SE, Newcastle 98056 136,582 898 Total Grades 6-8 Capacity 496,592 3,435 Hazen 1101 Hoquiam Ave. NE, Renton, 98059 327,395 1,462 Lindbergh 16426 - 128th Ave. SE, Renton, 98058 242,662 1,211 Renton 400 S 2nd St., Renton, 98057 278,373 1,389 Talley 7800 S 132nd St., Renton, 98178 70,831 397 Total Grades 9-11 Capacity 919,261 4,458 TOTAL GRADE LEVELS K-12 2,317,253 14,788 Meadow Crest EEC 1800 Index Ave. NE, Renton, 98056 68,752 464 HOME Program - Spring Glen 2607 Jones Ave. S, Renton, 98055 7,005 84 Renton Academy - Spring Glen 2607 Jones Ave. S, Renton, 98055 24,837 48 Total Instructional Special Use 100,594 596 Total Instructional Facilities 2,417,847 15,384 Facilities Operations Center 7812 S 124th St., Seattle, 98178 21,894 Kohlwes Educational Center 300 SW 7th St., Renton, 98057 57,000 Lindbergh Pool 16740 - 128th Ave. SE, Renton, 98058 13,600 Nutrition Services / Warehouse 409 S Tobin St., Renton 98057 27,466 Renton Memorial Stadium 405 Logan Ave. N, Renton, 98057 37,213 Transportation Center 420 Park Ave. N, Renton, 98057 20,243 Total Support Services 177,416 Total All Permanent Facilities 2,595,263ELEMENTARY SCHOOLSTABLE 3ALT LEARNINGSUPPORT SERVICESMIDDLE SCHOOLSHIGH SCHOOLS AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 9 - INVENTORY AND CAPACITY OF RELOCATABLE CLASSROOMS * BLDG. ID LOCATION NUMBER OF CLASSROOMS SCHOOL ID NOS. AREA (sq. ft.) STUDENT CAPACITY 53 McKnight Middle 2 7/8 1,792 46 54 Nelsen Middle 2 7/8 1,792 46 55 Nelsen Middle 2 5/6 1,792 46 56 Nelsen Middle 2 3/4 1,792 46 57 Nelsen Middle 2 1/2 1,792 46 59 Lindbergh High 1 2 896 21 60 Lindbergh High 1 3 896 21 61 Lindbergh High 1 4 896 21 62 Talbot Hill Elementary 1 2 896 29 64 Talbot Hill Elementary 1 1 896 29 65 Dimmitt Middle 1 3 896 23 66 Dimmitt Middle 1 4 896 23 69 Honey Dew Elementary 2 3A/3B 1,792 58 70 Talbot Hill Elementary 1 3 896 29 72 McKnight Middle 2 3/4 1,792 46 73 Lakeridge Elementary 2 5/6 1,792 58 74 Sierra Heights Elementary 2 5/6 1,792 58 77 McKnight Middle 2 5/6 1,792 46 78 McKnight Middle 2 1/2 1,792 46 79 Dimmitt Middle 2 1/2 1,792 46 80 Honey Dew Elementary 2 2A/2B 1,792 58 81 Cascade Elementary 2 1/2 1,792 58 82 Sierra Heights Elementary 2 1/2 1,792 58 83 Lindbergh High 2 5/6 1,792 42 84 Maplewood Heights Elementary 2 5/6 1,792 58 85 Dimmitt Middle 1 5 896 23 86 Dimmitt Middle 1 6 896 23 87 Dimmitt Middle 1 7 896 23 88 Bryn Mawr Elementary 2 1/2 1,792 58 89 Bryn Mawr Elementary 2 3/4 1,792 58 90 Honey Dew Elementary 2 4A/4B 1,792 58 91 Honey Dew Elementary 2 1A/1B 1,792 58 92 Tiffany Park Elementary 2 1/2 1,792 58 93 Spring Glen 2 1/3 1,792 46 94 Spring Glen 2 2/4 1,792 46 95 Campbell Hill Elementary 2 2A/2B 1,792 58 96 Campbell Hill Elementary 2 1A/1B 1,792 58 97 Cascade Elementary 2 3/4 1,792 58 98 Cascade Elementary 2 5/6 1,792 58 99 Lakeridge Elementary 2 7/8 1,792 58 100 Lakeridge Elementary 2 3/4 1,792 58 101 Campbell Hill Elementary 2 3A/3B 1,792 58 102 Campbell Hill Elementary 2 4A/4B 1,792 58 103 Maplewood Heights Elementary 2 1/2 1,792 58 104 Maplewood Heights Elementary 2 3/4 1,792 58 105 Maplewood Heights Elementary 2 7/8 1,792 58 106 Sierra Heights Elementary 2 3/4 1,792 58 107 Sierra Heights Elementary 2 7/8 1,792 58 108 Tiffany Park Elementary 2 3/4 1,792 58 109 Bryn Mawr Elementary 2 5/6 1,792 58 110 Hazelwood Elementary 2 1A/1B 1,792 58 111 Maplewood Heights Elementary 2 9/10 1,792 58 112 Maplewood Heights Elementary 2 11/12 1,792 58 113 Talbot Hill Elementary 2 1A/1B 1,792 58 114 Talbot Hill Elementary 2 2A/2B 1,792 58 TOTAL 99 88,704 2,669 * Capacity based on Standard of Service and not actual use TABLE 4 AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 10 - RELOCATABLE FACILITY CAPACITY BY SCHOOL * LOCATION ADDRESS BUILDING ID AREA (sq. ft.)CAPACITY ELEMENTARY SCHOOLS Bryn Mawr 8212 S 118th St., Seattle, 98178 88, 89, 109 5,376 174 Campbell Hill 6418 S 124th St., Seattle, 98178 95, 96, 101, 102 7,168 232 Cascade 16022 - 116th Ave. SE, Renton, 98058 81, 97, 98 5,376 174 Hazelwood 7100 - 116th Ave. SE, Newcastle, 98056 110 1,792 58 Honey Dew 800 Union Ave. NE, Renton, 98059 69. 80. 90. 91 7,168 232 Lakeridge 7400 S 115th St., Seattle, 98178 73, 99, 100 5,376 174 Maplewood Heights 130 Jericho Ave., Renton, 98059 84, 103, 104, 105, 111, 112 10,752 348 Sierra Heights 2501 Union Ave. NE, Renton, 98058 74, 82, 106, 107 7,168 232 Talbot Hill 2300 Talbot Rd., Renton, 98055 62, 64, 70, 113, 114 6,272 203 Tiffany Park 1601 Lake Youngs Way, Renton, 98058 92, 108 3,584 116 Elementary School Total Capacity 60,032 1943 MIDDLE SCHOOLS Dimmitt 12320 - 80th Ave. S, Seattle, 98178 65, 66, 79, 85, 86, 87 6,272 161 McKnight 2600 NE 12th St., Renton, 98056 53, 72, 77, 78 7,168 184 Nelsen 2304 Jones Ave. S, Renton, 98055 54, 55, 56, 57 7,168 184 Middle School Total 20,608 529 HIGH SCHOOLS Lindbergh 16426 - 128th Ave. SE, Renton, 98058 59, 60, 61, 83 4,480 105 High School Total 4,480 105 INSTRUCTIONAL SPECIAL USE Spring Glen 2607 Jones Ave. S, Renton, 98055 93, 94 3,584 92 Special Education Total 3,584 92 TOTAL ALL RELOCATABLE CLASSROOMS 88,704 2669 * Capacity based on Standard of Service and not actual use UNDEVELOPED PROPERTY Skyway Site S Langston Rd. & 76th Ave. S, Seattle 4.18 Acres Chelan Ave. Site Chelan Ave. NE & NE 12th St., Renton 10.80 Acres Park Ave. N Site Park Ave. N & N 3rd St., Renton 0.31 Acres Park Ave. N Site Park Ave. N & N 5th Ave., Renton 0.45 Acres TABLE 5 AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 11 - IV. ENROLLMENT PROJECTI ONS Renton School District six-year enrollment projections through the 2024-25 school year are based on data published by the Office of the Superintendent of Public Instruction (OSPI). OSPI utilizes the cohort survival method to forecast student enrollment projections for a six- year period based on actual student headcounts documented for the previous six years. Enrollment reports prepared by the District are submitted to OSPI on a monthly basis. The District’s October 1, 2018 Enrollment Report, and OSPI Report No. 1049, are included in Appendix C. Renton School District six-year enrollment projections, found on the following page, reflect adjustments to OSPI’s report based on the following: 1. Report structure has been modified to reflect middle school versus junior high school grade level configuration. 2. Headcount includes only K-12 students attending comprehensive instructional facilities and excludes students attending special education facilities or facilities dedicated to alternative learning experiences. As shown in Table 6 below, current projections indicate a modest overall increase in student enrollment of 1.9% over the next six years. This includes a substantial 14.08% (593 students) increase in enrollment at the high school level, offset by a projected decrease in at the elementary school level of 5.68% (434 students). Middle school grade levels 6 – 8 are expected to experience a moderate increase of 4.5% (131 students) over the same period of time. PROJECTED ENROLLMENT GROWTH 0CT. 2018 HEADCOUNT OCT. 2024 PROJECTED HEADCOUNT PROJECTED ENROLLMENTI NCREASE PERCENTAGE ENROLLMENT INCREASE ELEMENTARY 7,650 7,216 -434 -5.68% MIDDLE 3,391 3,522 131 3.86% HIGH 4,213 4,806 593 14.08% TOTAL 15,254 15,544 290 1.90% TABLE 6 ` AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 12 - - - HEADCOUNT - -AVE. % Oct. 2018 SURVIVAL 2019 2020 2021 2022 2023 2024 Kindergarten 1,261 1,235 1,223 1,211 1,199 1,188 1,176 0.99213 Grade 1 1,264 101.73 1,283 1,256 1,244 1,232 1,220 1,209 Grade 2 1,245 99.18 1,254 1,272 1,246 1,234 1,222 1,210 Grade 3 1,272 99.28 1,236 1,245 1,263 1,237 1,225 1,213 Grade 4 1,311 98.39 1,252 1,216 1,225 1,243 1,217 1,205 Grade 5 1,297 98.89 1,296 1,238 1,203 1,211 1,229 1,203 TOTAL K - 5 7,650 7,556 7,450 7,392 7,356 7,301 7,216 Grade 6 1,173 96.84 1,256 1,255 1,199 1,165 1,173 1,190 Grade 7 1,120 100.03 1,173 1,256 1,255 1,199 1,165 1,173 Grade 8 1,098 99.49 1,114 1,167 1,250 1,249 1,193 1,159 TOTAL 6 - 8 3,391 3,543 3,678 3,704 3,613 3,531 3,522 Grade 9 1,093 101.68 1,116 1,133 1,187 1,271 1,270 1,213 Grade 10 1,091 101.05 1,104 1,128 1,145 1,199 1,284 1,283 Grade 11 1,002 91.63 1,000 1,011 1,034 1,049 1,099 1,177 Grade 12 1,027 103.10 1,033 1,031 1,042 1,066 1,082 1,133 TOTAL 9 - 12 4,213 4,253 4,303 4,408 4,585 4,735 4,806 TOTAL K - 12 15,254 15,352 15,431 15,504 15,554 15,567 15,544 YEARLY CHANGE 98 79 73 50 12 -23 YEARLY CHANGE %0.64%0.52%0.47%0.32%0.08%-0.15% CUMULATIVE CHANGE 98 177 250 300 313 290 CUMULATIVE CHANGE %0.64%1.16%1.64%1.97%2.05%1.90% * Information adapted from OSPI Enrollment Projections, Report No. 1049. Headcount and projections do not include enrollment at special use instructional facilities TABLE 7 - - - - - - PROJECTED ENROLLMENT - - - - - - RENTON SCHOOL DISTRICT NO. 403 ENROLLMENT PROJECTIONS BY COHORT SURVIVAL* (KK Linear Projection) AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 13 - V. ENROLLMENT DRIVEN FACILITY NEEDS Table 8 compares the current permanent capacity of Renton School District facilities to current and projected enrollment for the next six years. With the opening of the new Sartori Elementary School in October, 2018, last year’s elementary deficit capacity of 1,244 has been dramatically reduced by nearly 40%, to 755. However, even with projected K-5 enrollment decreases projected through the 2024 -25 school year, a new elementary school will be necessary, especially considering that current and future capacity calculations have not taken into consideration additional facilities required to implement reduced K-3 teacher/student ratios as prescribed by the McCleary Act. A current bond initiative is addressing this need for a new elementary school. At the middle school level, fluctuating enrollment projections over the next six years will most likely be accommodated by relocation of, or purchase of additional, portables. While projected enrollment increases over the next three years result in a deficit capacity of 269, the following three years indicate a decline in student enrollment, resulting in a manageable deficit of only 87. At the high school level, the District shows a decreasing surplus capacity until 2022, when enrollment finally overtakes capacity, resulting in a deficit of 43. This deficit continues to increase through 2024, when it reaches 264. Although the need for additional facilities based on enrolment growth is not a priority at this time, recent changes in graduation requirements have created an urgent need for additional science classrooms and laboratories. This is currently being addressed in the current 2019 Bond initiative. In addition to these current and future projected permanent facility deficits at all grade levels, it should be noted that the District is also reaching its maximum limit in providing portable classrooms at its existing sites, as a result of current land use and building code requirements. 2018 2019 2020 2021 2022 2023 2024 PERMANENT CAPACITY 6,895 6,895 6,895 6,895 6,895 7,495 7,495 STUDENT ENROLLMENT 7,650 7,556 7,450 7,392 7,356 7,301 7,216 SURPLUS / DEFICIT CAPACITY (755)(661)(555)(497)(461)194 279 PERMANENT CAPACITY 3,435 3,435 3,435 3,435 3,435 3,435 3,435 STUDENT ENROLLMENT 3,391 3,543 3,678 3,704 3,613 3,531 3,522 SURPLUS / DEFICIT CAPACITY 44 (108)(243)(269)(178)(96)(87) PERMANENT CAPACITY 4,458 4,458 4,458 4,458 4,542 4,542 4,542 STUDENT ENROLLMENT 4,213 4,253 4,303 4,408 4,585 4,735 4,806 SURPLUS / DEFICIT CAPACITY 245 205 155 50 (43)(193)(264) SURPLUS / DEFICIT CAPACITY PROJECTIONS1 2018 - 2024 1. Does not inclue relocatable facilities (portables) TABLE 8 ELEM. K-5 MIDDLE 6-8 HIGH 9-12 AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 14 - While the projected deficits at the middle and high school levels may not warrant the construction of new facilities, expansion of existing campuses may be a viable alternative. At the elementary level, even ignoring the impending reduction of K-3 class sizes, a new elementary school seems eminent. Taking reduced class size into account, additional facilities will most likely be required. Last year, Renton School District established its Citizen Facilities Advisory Committee whose responsibility it was to develop recommendations for a long-term capital facilities plan. Integral to this plan was the prioritization of facility needs to be presented to the Board of Directors for inclusion in a 2019 Bond measure. Among the topics to be addressed by the Committee were enrollment driven needs as supported by previous Capital Facilities Plans and other data presented by the District and its consultants. On November 28, 2018, the Renton School District Board of Directors adopted Resolution 06-18/19, providing for the submission to the voters of a Bond proposition including the prioritized needs established by the Committee. AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 15 - VI. SIX-YEAR FINANCE PLAN Capital facilities capacity improvements identified in this Plan will be funded by a 2016 Capital Levy, remaining funds from a 2012 Bond measure, impact fees assessed and collected by King County and the cities of Bellevue, Newcastle and Renton, and possible future bond initiatives or other unsecured funding. The District may also be eligible for funding through the OSPI School Construction Assistance Program (SCAP). The District’s intent in structuring its capital improvement programs is to maintain a constant level of construction throughout the program period in order to optimize the utilization of its management capabilities. The District utilizes a combination of in-house project management (Capital Projects Office) and outside management consultants. Estimated expenditures for capacity improvement projects over the duration of the Plan are indicated in Table 9 below. SIX-YEAR FINANCE PLAN - GROWTH DRIVEN PROJECTS 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Total Secured2 Unsecured3 New Elem. School 1,120 16,800 26,880 10,080 1,120 56,000 0 56,000 Land Acquisition 2,670 2,670 2,670 2,670 2,670 2,670 16,020 3,750 12,270 Total 2,670 3,790 19,470 29,550 12,750 3,790 72,020 3,750 68,270 3. Unsecured funds include future school impact fees and bond initiatives. Project Estimated Expenditures1 ($1,000's)Funding ($1,000s) TABLE 9 1. Estimated expenditures based on total project cost, including hard and soft costs. 2. Secured funding includes 2019 bond monies, and previously collected school impact fees. AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 16 - AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 17 - VII. IMPACT FEES The GMA empowers jurisdictions to assess and collect impact fees as a means of supplementing the funding of additional public facilities necessitated by new development. In the case of public schools, impact fees are assessed only on residential development. To determine an equitable school impact fee throughout unincorporated King County, King County Code 21A was adopted, establishing an impact fee formula that has in turn been adopted by the cities of Bellevue, Newcastle and Renton, in their respective enabling ordinances. The formula requires that school districts establish “Student Generation Factors” that estimates the number of students generated by each new single or multi- family residential unit constructed, and to establish district-specific construction costs that are unique to that district. Refer to Appendix G for substantiating documentation on Student Generation Factors. Other factors influencing impact fees include: Site Acquisition Costs - the estimated cost per acre to purchase property. Building Acquisition Cost - the estimated cost to construct facilities unique to the district. New Facility Cost Models are provided in Appendix G. Temporary Facility Cost - the estimated cost per classroom to purchase and install a relocatable classroom, including site work and utilities. State Funding Assistance Credit - the amount of funding provided by the State, subject to District eligibility, based on a construction cost allocation and funding assistance percentage established by the State. Beginning in 2013, the District introduced a Voluntary District Fee Adjustment component into the prescribed impact fee formula in response to the declining, and then slowly recovering, economy. This was discontinued in 2016 given improved economic conditions, especially within the construction industry. Based on the Growth Management Act and King County Code 21A, impact fees for the plan year 2018 are: Single-Family Units $ 6,862 Multi-Family Units $ 3,582 Single-Family and Multi-Family Fee Calculation spreadsheet follows. AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 18 - SCHOOL IMPACT FEE CALCULATION SITE ACQUISITION COST SGF COST SGF COST Elementary 8 650,000 600 0.321 $2,780 0.153 $1,326.00 Middle 0 650 850 0.121 $0 0.068 $0.00 High 0 650 1250 0.132 $0 0.073 $0.00 TOTAL $2,780 TOTAL $1,326 SCHOOL CONSTRUCTION COST SGF COST SGF COST Elementary 84.63%38,700,000 600 0.321 $17,512 0.153 $8,352 Middle 88.25%0 850 0.121 $0 0.068 $0 High 97.97%0 1,250 0.132 $0 0.073 $0 TOTAL $17,512 TOTAL $8,352 TEMPORARY FACILITY COST SGF COST SGF COST Elementary 15.37%0 29 0.321 $0 0.153 $0 Middle 11.75%0 26 0.121 $0 0.068 $0 High 2.03%0 26 0.132 $0 0.073 $0 TOTAL $0 TOTAL $0 OSPI SCAP SGF COST SGF COST Elementary 225.97 90 0.3809 0.321 ($2,485)0.153 ($1,185) Middle 225.97 117 0.3809 0.121 $0 0.068 $0 High 225.97 130 0.3809 0.132 $0 0.073 $0 TOTAL ($2,485)TOTAL ($1,185) TAX CREDIT (TC) *SINGLE-FAMILY MULTI-FAMILY Average Assessed Value (AAV)$488,318 $158,973 Interest Rate for Bonds ( i )4.04%4.04% Term (t = maximum 10 yrs.)10 10 Tax Rate ( r ) 0.00103306 0.00103306 TC TOTAL TC TOTAL ($4,084)($1,329) FACILITY CREDIT $0 $0 TOTAL FEE $13,723 $7,163 50% DEVELOPER FEE OBLIGATION 6,862 3,582 IMPACT FEE 6,862 3,582 ((1+i)t - 1) i (1 +i)t AAV =Average assessed Value r = Tax Rate i =Bond Interest Rate as of 03/2019 t = Bond Term MULTI-FAMILYFacility CapacityCost per AcreSite Area (Acres) * TAX CREDIT (TC) = NPV (net present value) x AAV x r where: NPV = TABLE 10 Facility Facility SINGLE FAMILY Perm. % of Tot. Facilities Facility Cost (2019 $) Facility Capacity SINGLE FAMILY MULTI-FAMILY MULTI-FAMILY Facility Cost Alloc. per Sq. Ft. Sq. Ft. per Student Assistance Percentage SINGLE FAMILY MULTI-FAMILY Facility Perm. % of Tot. Facilities Facility Cost (2019 $) Facility Capacity SINGLE FAMILY AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 19 - XIII. APPENDICES APPENDIX A: DISTRICT MAPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 APPENDIX B: CAPACITY WORKSHEETS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 APPENDIX C: HEADCOUNT & PROJECTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . .25 APPENDIX D: STUDENT GENERATION FACTORS . . . . . . . . . . . . . . . . . . . . . . .27 APPENDIX E: CHANGES FROM PREVIOUS PLAN . . . . . . . . . . . . . . . . . . . . . . .29 AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 - 20 - AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX A - 21 - RSD BOUNDARY MAP - MUNICIPALITY OVERLAY AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX A - 22 - AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX B - 23 - FACTORS:Student/Teacher Ratios: Grades K - 1 20:1 Grade 2 22:1 Grade 3 24:1 Grades 4 - 5 29:1 Scheduling Efficiciency 1.00 Program Efficiency 1.00 TOTAL K-1 2 3 4-5 SPED OTHER CAP TOTAL K-1 2 3 4-5 SPED OTHER CAP BENSON HILL 32 8 3 3 6 4 8 520 0 0 0 0 0 0 0 0 520 BRYN MAWR 25 7 3 5 0 1 9 338 6 0 0 0 5 0 1 145 483 CAMPBELL HILL 25 6 2 6 0 2 9 332 8 0 0 3 5 0 0 217 549 CASCADE 31 7 4 0 7 3 10 467 6 0 0 4 0 0 2 96 563 HAZELWOOD 32 9 4 4 7 2 6 591 2 0 0 0 0 0 2 0 591 HIGHLANDS 32 8 4 3 7 2 8 547 0 0 0 0 0 0 0 0 547 HONEY DEW 22 7 4 4 0 1 6 336 8 0 0 0 6 0 2 174 510 KENNYDALE 33 9 3 5 8 2 6 622 0 0 0 0 0 0 0 0 622 LAKERIDGE 26 6 3 3 4 2 8 398 6 0 0 0 1 0 5 29 427 MAPLEWOOD HGTS.26 11 5 2 0 2 6 402 12 0 0 3 9 0 0 333 735 RENTON PARK 32 7 3 3 6 2 11 476 0 0 0 0 0 0 0 0 476 SARTORI 32 8 4 4 6 3 7 554 0 0 0 0 0 0 0 0 554 SIERRA HGTS.29 8 4 3 4 3 7 472 8 0 0 1 3 0 4 111 583 TALBOT HILL 26 8 3 2 6 1 6 460 5 0 0 2 0 1 2 60 520 TIFFANY PARK 27 8 3 3 2 2 9 380 4 0 0 0 3 0 1 87 467 TOTAL 430 109 52 50 63 32 116 6,895 65 0 0 13 32 1 19 1,252 8,147 TOTAL K-1 2 3 4-5 SPED OTHER CAP TOTAL K-1 2 3 4-5 SPED OTHER CAP BENSON HILL 32 8 3 3 6 4 8 520 0 0 0 0 0 0 0 0 520 CASCADE 31 7 4 0 7 3 10 467 6 0 0 4 0 0 2 96 563 RENTON PARK 32 7 3 3 6 2 11 476 0 0 0 0 0 0 0 0 476 TIFFANY PARK 27 8 3 3 2 2 9 380 4 0 0 0 3 0 1 87 467 TOTAL 122 30 13 9 21 11 38 1,843 10 0 0 4 3 0 3 183 2,026 TOTAL K-1 2 3 4-5 SPED OTHER CAP TOTAL K-1 2 3 4-5 SPED OTHER CAP HAZELWOOD 32 9 4 4 7 2 6 591 2 0 0 0 0 0 2 0 591 HONEY DEW 22 7 4 4 0 1 6 336 8 0 0 0 6 0 2 174 510 KENNYDALE 33 9 3 5 8 2 6 622 0 0 0 0 0 0 0 0 622 MAPLEWOOD HGTS.26 11 5 2 0 2 6 402 12 0 0 3 9 0 0 333 735 SIERRA HGTS.29 8 4 3 4 3 7 472 8 0 0 1 3 0 4 111 583 TOTAL 110 27 16 14 12 8 25 1,832 28 0 0 4 18 0 6 618 2,450 TOTAL K-1 2 3 4-5 SPED OTHER CAP TOTAL K-1 2 3 4-5 SPED OTHER CAP BRYN MAWR 25 7 3 5 0 1 9 338 6 0 0 0 5 0 1 145 483 CAMPBELL HILL 25 6 2 6 0 2 9 332 8 0 0 3 5 0 0 217 549 HIGHLANDS 32 8 4 3 7 2 8 547 0 0 0 0 0 0 0 0 547 LAKERIDGE 26 6 3 3 4 2 8 398 6 0 0 0 1 0 5 29 427 TALBOT HILL 26 8 3 2 6 1 6 460 5 0 0 2 0 1 2 60 520 TOTAL 109 28 12 14 17 7 31 1,737 19 0 0 5 6 1 7 306 2,043 RENTON HIGH SERVICE AREA PERMANENT TEACHING STATIONS RELOCATABLE CLASSROOMS TOTAL CAP LINDBERGH SERVICE AREA PERMANENT TEACHING STATIONS RELOCATABLE CLASSROOMS TOTAL CAP HAZEN SERVICE AREA PERMANENT TEACHING STATIONS RELOCATABLE CLASSROOMS TOTAL CAP ELEMENTARY SCHOOL CAPACITY TABLE 11 TOTAL CAPSCHOOLPERMANENT TEACHING STATIONS RELOCATABLE CLASSROOMS AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX B - 24 - MIDDLE SCHOOL CAPACITY FACTORS:Student/Teacher Ratios: Core Classes 29:1 PE 35:1 Band /Orchestra 40:1 Choir 50:1 SPED 12:1 Other 31:1 Scheduling Efficiciency 0.83 Program Efficiency 0.95 TOTAL CORE PE BAND CHOIR SPED OTHER SUPP CAP TOTAL CORE SPED SUPP CAP DIMMIT 41 21 3 1 1 4 5 6 794 4 4 0 0 91 885 McKNIGHT 41 25 3 1 1 4 5 2 847 8 8 0 0 183 1,030 NELSEN 52 22 3 1 1 2 9 14 896 8 8 0 0 183 1,079 RISDON 47 24 3 2 1 7 4 6 898 0 0 0 0 0 898 TOTAL 181 92 12 5 4 17 23 28 3,435 20 20 0 0 457 3,892 HIGH SCHOOL CAPACITY FACTORS:Student/Teacher Ratios: Core Classes 29:1 (24:1 @ Talley) PE 40:1 Band /Orchestra 40:1 Choir 50:1 SPED 12:1 Other 31:1 (24:1 @ Talley) Scheduling Efficiciency 0.80 Program Efficiency 0.90 TOTAL CORE PE BAND CHOIR SPED OTHER SUPP CAP TOTAL CORE SPED SUPP CAP HAZEN 78 44 3 2 1 7 18 3 1,462 0 0 0 0 0 1,462 LINDBERGH 55 32 3 1 1 6 11 1 1,211 5 4 1 0 92 1,303 RENTON 68 34 3 1 1 7 16 6 1,389 0 0 0 0 0 1,389 TALLEY 24 13 1 0 0 1 6 3 397 0 0 0 0 0 397 TOTAL 225 123 10 4 3 21 51 13 4,458 5 4 1 0 92 4,550 TABLE 12B TABLE 12A SCHOOL RELOCATABLESPERMANENT TEACHING STATIONS TOTAL CAP SCHOOL PERMANENT TEACHING STATIONS RELOCATABLES TOTAL CAP AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX C - 25 - AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX C - 26 - AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX D - 27 - STUDENT GENERATION FACTORS The formula for determining school impact fees, as established by King County Council Ordinance 11621, Attachment A, requires that school districts provide “student factors based on district records of average actual student generation rates for new developments constructed over a period of not more than five years prior to the date of the fee calculation.” The Ordinance also provides that, in the event this information is not available in the District, “data from adjacent districts, districts with similar demographics, or county-wide averages must be used.” King County currently assesses and collects impact fees on behalf of eleven school districts, including Renton School District. Of those eleven districts, seven districts conduct their own surveys to develop their unique student generation factors based on district records and actual development data. The remaining four districts, including Renton, rely on averages of student factors developed by other districts. In accordance with King County Ordinance 11621, Attachment A, the District has chosen to use a county-wide average based on all districts that have performed their own student generation factor surveys as well as those that have similarly relied on county-wide data. The Student Generation Factors in the table below represent an average of the student rates calculated by the other ten school districts. STUDENT GENERATION FACTORS ELEMENTARY (K - 5) MIDDLE SCHOOL (6 - 8) HIGH SCHOOL (9 - 12)TOTAL SINGLE-FAMILY 0.321 0.121 0.132 0.586 MULTI-FAMILY 0.153 0.068 0.073 0.294 TABLE 13 The table on the following page details the student generation factors developed by the Districts referenced above, and the averages used in this Plan’s impact fee calculations. AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX D -28- COUNTY-WIDE STUDENT GENERATION FACTORS K-5 6-8 9-12 TOTAL K-5 6-8 9-12 TOTAL Auburn 0.234 0.097 0.123 0.454 0.219 0.107 0.106 0.432 Enumclaw 0.332 0.126 0.156 0.614 0.115 0.050 0.053 0.218 Federal Way 0.224 0.107 0.139 0.614 0.587 0.270 0.281 1.138 Fife 0.318 0.118 0.105 0.540 0.144 0.060 0.059 0.263 Highline 0.152 0.026 0.065 0.243 0.093 0.047 0.070 0.209 Issaquah 0.343 0.158 0.072 0.573 0.110 0.058 0.072 0.240 Kent 0.398 0.096 0.185 0.679 0.117 0.028 0.029 0.174 Lake Washington 0.436 0.180 0.135 0.751 0.066 0.025 0.018 0.109 Northshore 0.359 0.120 0.094 0.573 0.062 0.031 0.042 0.135 Riverview 0.332 0.126 0.156 0.614 0.115 0.050 0.053 0.218 Snoqualmie Valley 0.390 0.169 0.198 0.757 0.088 0.042 0.045 0.175 Tahoma 0.332 0.126 0.156 0.614 0.115 0.050 0.053 0.218 TOTAL 3.850 1.449 1.584 7.027 1.831 0.818 0.880 3.529 AVERAGE 0.321 0.121 0.132 0.586 0.153 0.068 0.073 0.294 DISTRICT SINGLE-FAMILY MULTI-FAMILY TABLE 14 AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX E -29- 2018 2019 CHANGE Elementary 6,384 6,895 511 Middle 3,408 3,435 27 High 4,510 4,458 (52) Total 14,304 14,788 484 2018 2019 CHANGE Elementary 7,628 7,650 22 Middle 3,358 3,391 33 High 4,288 4,213 (75) Total 15,274 15,254 (20) 2018 2019 CHANGE Single-Family 6,877 6,862 (15) Multi-Family 2,455 3,582 1,127 2018 2019 CHANGE Single-Family Elementary 0.382 0.321 (0.061) Middle 0.144 0.121 (0.023) High 0.149 0.132 (0.017) Total 0.675 0.586 (0.089) Multi-Family Elementary 0.132 0.153 0.021 Middle 0.052 0.068 0.016 High 0.065 0.073 0.008 Total 0.249 0.294 0.045 2018 2019 CHANGE Land Acquisition per Acre 650,000 650,000 0 Temp. Building Acquisition 177,000 177,000 0 State Match Percentage 0.3822 0.3809 (0.0013) Ave. Assessed Value - Single 427,300 488,318 61,018 Ave. Assessed Value - Multi 139,108 158,973 19,865 Bond Interest Rate 3.85%4.04%0.19% Tax Rate per $1000 1.19417 1.03306 (0.16111) CHANGES FROM PREVIOUS PLAN PERMANENT FACILITY CAPACITY (Students) STUDENT ENROLLMENT (October Headcount) STUDENT GENERATION FACTORS ADDITIONAL IMPACT FEE FACTORS IMPACT FEES AGENDA ITEM #6. i) 2019 Capital Facilities Plan Renton School District No. 403 APPENDIX E -30- AGENDA ITEM #6. i) 2019CAPITALFACILITIESPLANlssaquahSchoolDistrictNo.411lssaquah,WashingtonAdoptedMay22,2019ResolutionNo.1131ThelssaquahSchoolDistrictNo.411herebyprovidesthisCapitalFacilitiesPlandocumentingpresentandfutureschoolfacilityrequirementsoftheDistrict.TheplancontainsallelementsrequiredbytheGrowthManagementActandKingCountyCouncilOrdinance21-A.AGENDA ITEM #6. i) 1)TableofContentsEXECUTIVESUMMARY.3STANDARDOFSERVICE4TRIGGEROFCONSTRUCTION5DEVELOPMENTTRACKING5NEEDFORIMPACTFEESANDGROWTH-RELATEDCAPACITYNEEDS6ENROLLMENTMETHODOLOGY8TABLEONE:ACTUALSTUDENTCOUNTS2010-11through2018-19ENROLLMENTPROJECTIONS2019-20through2033-349TABLETWO:STUDENTFACTORS-SINGLEFAMILY10TABLETHREE:STUDENTFACTORS-MULTI-FAMILY11INVENTORYANDEVALUATIONOFCURRENTFACILITIES12SITELOCATIONMAP13URBANGROWTHBOUNDARYMAP14SIX-YEARCONSTRUCTIONPLAN15TABLEFOUR:PROJECTEDCAPACITYTOHOUSESTUDENTS15SCHOOLIMPACTFEECALCULATIONS16BASISFORDATAUSEDINSCHOOLIMPACTFEECALCULATIONS17APPENDIXA:2018-19ELEMENTARYSCHOOLCAPACITIES18APPENDIXB:2018-19MIDDLESCHOOLCAPACITIES19APPENDIXC:2018-19HIGHSCHOOLCAPACITIES20APPENDIXD:2018-19DISTRICTTOTALCAPACITIES21APPENDIXE:SIX-YEARFINANCEPLAN222AGENDA ITEM #6. i) EXECUTIVESUMMARYThisSix-YearCapitalFacilitiesPlan(the“Plan”)hasbeenpreparedbythelssaquahSchoolDistrict(the“District”)astheDistrict’sprimaryfacilityplanningdocument,incompliancewiththerequirementsofWashington’sGrowthManagementActandKingCountyCouncilCodeTitle21A.ThisPlanwaspreparedusingdataavailableinApril2019.ThisPlanisanupdateofpriorlong-termCapitalFacilitiesPlansadoptedbythelssaquahSchoolDistrict.However,thisPlanisnotintendedtobethesolePlanforalloftheDistrict’sneeds.TheDistrictmayprepareinterimandperiodicLongRangeCapitalFacilitiesPlansconsistentwithboardpolicies,takingintoaccountalongerorashortertimeperiod,otherfactorsandtrendsintheuseoffacilities,andotherneedsoftheDistrictasmayberequired.AnysuchplanorplanswillbeconsistentwiththisSix-YearCapitalFacilitiesPlan.InJune1992,theDistrictfirstsubmittedarequesttoKingCountytoimposeandtocollectschoolimpactfeesonnewdevelopmentsinunincorporatedKingCounty.OnNovember16,1992,theKingCountyCouncilfirstadoptedtheDistrict’sPlanandafeeimplementingordinance.ThisPlanistheannualupdateoftheSix-YearPlan.KingCountyandthecitiesoflssaquah,Renton,Bellevue,NewcastleandSammamishcollectimpactfeesonbehalfoftheDistrict.Mostofthesejurisdictionsprovideexemptionsfromimpactfeesforseniorhousingandcertainlow-incomehousing.PursuanttotherequirementsoftheGrowthManagementAct,thisPlanwillbeupdatedonanannualbasis,andanychargesinthefeeschedule(s)adjustedaccordingly.3AGENDA ITEM #6. i) STANDARDOFSERVICEISchoolfacilityandstudentcapacityneedsaredictatedbythetypesandamountsofspacerequiredtoaccommodatetheDistrict’sadoptededucationalprogram.Theeducationalprogramstandardswhichtypicallydrivefacilityspaceneedsincludegradeconfiguration,optimalfacilitysize,classsize,educationalprogramofferings,aswellasclassroomutilizationandschedulingrequirementsanduseofre-locatableclassroomfacilities(portables).Differentclasssizesareuseddependingonthegradelevelorprogramsofferedsuchasspecialeducationorthegiftedprogram.WiththepassageofInitiative728inNovember2000,thelssaquahSchoolBoardestablishednewclasssizestandardsforelementarygradesK-5.TheBoardandDistrictAdministrationwillcontinuetokeepclasssizesnearthelevelsprovidedby1-728;thiswillbedonevialocallevyfunds.ThereisalsolegislationthatrequirestheStatetofundFull-DayKindergartenby2018.TheDistrictprovidedFull-DayKindergartenbeginninginthe2016-2017schoolyear.Aclasssizeaverageof20forgradesK-5isnowbeingusedtocalculatebuildingcapacities.Aclasssizeof26isusedforgrades6-8and28forgrades9-12.SpecialEducationclasssizeisbasedon12studentsperclass.Forthepurposeofthisanalysis,roomsdesignatedforspecialuse,consistentwiththeprovisionsofKingCountyCouncilCodeTitle21A,arenotconsideredclassrooms.Invariably,someclassroomswillhavestudentloadsgreaterinnumberthanthisaveragelevelofserviceandsomewillbesmaller.Programdemands,stateandfederalrequirements,collectivebargainingagreements,andavailablefundingmayalsoaffectthislevelofserviceintheyearstocome.Duetothesevariables,autilizationfactorof95%isusedtoadjustdesigncapacitiestowhatabuildingmayactuallyaccommodate.Portablesusedasclassroomsareusedtoaccommodateenrollmentincreasesforinterimpurposesuntilpermanentclassroomsareavailable.Whenpermanentfacilitiesbecomeavailable,theportable(s)iseithermovedtoanotherschoolasaninterimclassroomorremoved.TheKingCountydecisiontonolongerallowschoolstobebuiltoutsidetheUrbanGrowthBoundaryLine(UGBL)meansDistrictownedpropertyplannedforanewelementaryschoolandmiddleschoolcannotbeused.TheDistrictrecentlysoldthisplannedsitetoathirdparty.TheDistricthasacquiredoneelementaryschoolsiteandonemiddleschoolsiteinsidetheUGBL.Ahighschoolsiteandanotherelementaryschoolsitearestillneeded.TheStatedoesnotprovidefundingforpropertypurchases.ApprovedBondfundingprovidesforanewhighschool,newmiddleschool,twonewelementaryschools,arebuild/expansionofanexistingmiddleschoolandadditionstosixexistingelementaryschools.4AGENDA ITEM #6. i) ITRIGGEROFCONSTRUCTION7ThelssaquahSchoolDistrictCapitalFacilitiesPlanproposesconstructionofanewhighschool,anewmiddleschool,twonewelementaryschools,there-build/expansionofanexistingmiddleschoolandadditionstofiveexistingelementaryschoolstomeettheneedsofelementary,middleschoolandhighschoolcapacityneeds.Theneedfornewschoolsandschooladditionsistriggeredbycomparingourenrollmentforecastswithourpermanentcapacityfigures.Theseforecastsarebygradeleveland,totheextentpossible,bygeography.Theanalysisprovidesalistofnewconstructionneededbyschoolyear.Thedecisiononwhentoconstructanewfacilityinvolvesfactorsotherthanverifiedneed.Fundingisthemostseriousconsideration.Factorsincludingthepotentialtaxrateforourcitizens,theavailabilityofstatefundsandimpactfees,theabilitytoacquireland,andtheabilitytopassbondissuesdeterminewhenanynewfacilitycanbeconstructed.TheplannedfacilitieswillbefundedbyabondpassedonApril26,2016,schoolimpactfeesandreservefundsheldbytheDistrict.Newschoolfacilitiesarearesponsetonewhousingwhichthecountyorcitieshaveapprovedforconstruction.TheDistrict’sSix-YearFinancePlanisshowninAppendixE.DEVELOPMENTTRACKING7Inordertoincreasetheaccuracyandvalidityofenrollmentprojections,amajoremphasishasbeenplacedonthecollectionandtrackingdataofknownnewhousingdevelopments.Thisdataprovidestwousefulpiecesofplanninginformation.First,itisusedtodeterminetheactualnumberofstudentsthataregeneratedfromasinglefamilyormulti-familyresidence.Italsoprovidesimportantinformationontheimpactnewhousingdevelopmentswillhaveonexistingfacilitiesand/ortheneedforadditionalfacilities.Developmentsthathavebeencompletedorarestillsellinghousesareusedtoforecastthenumberofstudentswhowillattendourschoolsfromfuturedevelopments.Generationratesforelementaryschool,middleschoolandhighschoolstudentpernewsingle-familyresidenceandnewmulti-familyhousingisshownonpage10andpage11.5AGENDA ITEM #6. i) NEEDFORIMPACTFEESANDGROWTH-RELATEDCAPACITYNEEDSTheDistrictreliesonschoolimpactfeerevenuetohelpfundgrowth-relatedcapacityneeds.However,bylaw,impactfeescanonlybeusedtofundaportionofacapacityproject.Statefundingandimpactfeesarealsonotreliablesourcesofrevenue.Asaresult,theDistrictmustalsorelyonlocalfundingtofundschoolconstruction.OnApril26,2016votersapprovedbondfundingfortheconstructionofanewhighschool,anewmiddleschoolandtwonewelementaryschools,therebuild/expansionofanexistingmiddleschoolandadditionstosixexistingelementaryschools.AsdemonstratedinAppendixA,(page18)theDistrictcurrentlyhasapermanentcapacity(at100%)toserve8488studentsattheelementarylevel.AppendixB,(page19)showsapermanentcapacity(at100%)for4714studentsatthemiddleschoollevelAppendixC(page20)showsapermanentcapacity(at100%)of5580studentsatthehighschoollevel.Currentenrollmentisidentifiedonpage9.TheDistrictelementaryprojectedOct2019FTEis9251.Adjustingpermanentcapacityby95%leavestheDistrict’selementaryenrollmentoverpermanentcapacityattheelementarylevelby1187students(AppendixA).Atthemiddleschoollevel,theprojectedOct2019headcountis5035.Thisis557studentsoverpermanentcapacity(AppendixB).Atthehighschoollevelthedistrictisoverpermanentcapacityby518students(AppendixC).BasedontheDistrict’sstudentgenerationrates,theDistrictexpectsthat0.638studentswillbegeneratedfromeachnewsinglefamilyhomeand0.38studentswillbegeneratedfromeachnewmulti-familydwellingunit.Applyingtheenrollment,projectionscontainedonpage9totheDistrict’sexistingpermanentcapacity(AppendicesA,B,andC)andifnocapacityimprovementsaremadebytheyear2024-25,andpermanentcapacityisadjustedto95%,theDistrictelementarypopulationwillbeoveritspermanentcapacityby1311students,atthemiddleschoollevelby538students,andwillbeoveritspermanentcapacityby1047atthehighschoollevel.TheDistrict’senrollmentprojectionsaredevelopedusingtwomethods:first,thecohortsurvival—historicalenrollmentmethodisusedtoforecastenrollmentgrowthbasedupontheprogressionofexistingstudentsintheDistrict;then,theenrollmentprojectionsaremodifiedtoincludestudentsanticipatedfromnewdevelopmentsintheDistrict.6AGENDA ITEM #6. i) Toaddressexistingandfuturecapacityneeds,theDistrict’ssix-yearconstructionplanincludesthefollowingcapacityprojects:FacilityProjected/FinalLocationAdditionalExpansionsCompletionDateCapacityNewHighSchool2022lssaquah1600NewElementary#172022lssaquah680NewMiddleSchool2021lssaquah850ExpandMapleHillsElementary2021KingCounty120NewElementary#162020Sammamish680ExpandDiscoveryElementary2019Sammamish120ExpandEndeavourElementary2019KingCounty120Rebuild/ExpandPineLakeMiddle2018Sammamish242ExpandCougarRidgeElementary2018Bellevue120ExpandSunsetElementary2018Bellevue120CreeksideElementaryPortable2018Sammamish40MapleHillsElementaryPortable2018KingCounty40ChallengerElementaryPortable2018Sammamish40PineLakeMiddleSchoolPortable2018Sammamish56SunnyHillsElementaryPortables2018Sammamish80lssaquahMiddleSchoolPortables2018lssaquah208lssaquahHighSchoolPortable2018lssaquah56MaywoodMiddleSchoolPortable2018KingCounty56BasedupontheDistrict’scapacitydataandenrollmentprojections,aswellasthestudentgenerationdata,theDistricthasdeterminedthatamajorityofitscapacityimprovementsarenecessarytoservestudentsgeneratedbynewdevelopment.Theschoolimpactfeeformulaensuresthatnewdevelopmentonlypaysforthecostofthefacilitiesnecessitatedbynewdevelopment.Thefeecalculationsexaminethecostsofhousingthestudentsgeneratedbyeachnewsinglefamilydwellingunitoreachnewmulti-familydwellingunitandthenreducesthatamountbytheanticipatedstatematchandfuturetaxpayments.Theresultingimpactfeeisthendiscountedfurther.Thus,byapplyingthestudentgenerationfactortotheschoolprojectcosts,thefeeformulaonlycalculatesthecostsofprovidingcapacitytoserveeachnewdwellingunit.Theformuladoesnotrequirenewdevelopmenttocontributethecostsofprovidingcapacitytoaddressexistingneeds.TheKingCountyCouncilandtheCityCouncilsoftheCitiesofBellevue,lssaquah,Newcastle,RentonandSammamishhavecreatedaframeworkforcollectingschoolimpactfeesandtheDistrictcandemonstratethatnewdevelopmentswillhaveanimpactontheDistrict.TheimpactfeeswillbeusedinamannerconsistentwithRCW82.02.050-.110andtheadoptedlocalordinances.EngrossedSenateBill5923,enactedinthe2015LegislativeSession,requiresthatdevelopersbeprovidedanoptiontodeferpaymentofimpactfeestofinalinspection,certificateofoccupancy,orclosing,withnofeesdeferredlongerthan18monthsfrombuildingpermitissuance.TheDistrictadoptsthepositionsthat:(1)noschoolimpactfeeshouldbecollectedlaterthantheearlieroffinalinspectionor18monthsfromthetimeofbuildingpermitissuance;and(2)nodeveloperapplicantshouldbepermittedtodeferpaymentofschoolimpactfeesformorethan20dwellingunitsinasingleyear.TheDistrict’srecentandongoingstudentgrowth,coupledwiththeneedforthetimelyfundingandconstructionofnewfacilitiestoservethisgrowth,requiresstrictadherencetothisposition.7AGENDA ITEM #6. i) ENROLLMENTMETHODOLOGYITwobasictechniquesareused,withtheresultscompared,toestablishthemostlikelyrangeofanticipatedstudentenrollment:1.Thestudent3-2-1cohortsurvivalmethod.ExaminelssaquahSchoolDistrictenrollmentsforthelast5yearsanddeterminetheaveragecohortsurvivalfortheconsecutivefive-yearperiod.Becausecohortsurvivaldoesnotconsiderstudentsgeneratedfromnewdevelopmentitisaconservativeprojectionofactualenrollment.Forthesamereason,theseprojectionsarealsoslowtoreacttoactualgrowth.2.BasedoninformationfromKingCounty,realtors,developers,etc.,seektoestablishthenumberofnewdwellingunitsthatwillbesoldeachyear.Thenewdwellingunitsareconvertedtonewstudentsbasedonthefollowing:a)Thenumberofactualnewstudentsasapercentageofactualnewdwellingsforthepastseveralyears.b)Determinetheactualdistributionofnewstudentsbygradelevelforthepastseveralyears,i.e.,5%tokindergarten,10%tofirstgrade,2%to11thgrade,etc.c)Basedonanexaminationofthehistoryshownby(a)and(b)above,establishthemostlikelyfactortoapplytotheprojectednewdwellings.Afterdeterminingtheexpectednewstudents,thecurrentactualstudentenrollmentsaremovedforwardfromyeartoyearwiththearrivedatadditions.Oneofthechallengesassociatedwithallprojectiontechniquesisthattheytendtoalwaysshowgrowthbecausethenumberofhousesandthegeneralpopulationalwaysincreases.Enrollments,however,cananddodecreaseevenasthepopulationincreases.Thereasonisasthepopulationmatures,thenumberofkindergartnerswillgodownasthenumberof10thgradersisstillincreasing.Toadjustforthisfactor,thenumberofschoolagechildrenperdwellingisexamined.Whenthisnumberexceedsexpectations,itisprobablybecausetheDistrictisstillassumingkindergartengrowth,whilethemaingrowthisactuallymovingintomiddleschool.Whenthishappens,areductionfactorisaddedtokindergartentoforceittodecreaseeventhoughthegeneralpopulationcontinuestogrow.Aprecisestatisticalformulahasnotbeendevelopedtomakethisadjustment.Afteralloftheprojectionshavebeenmadeandexamined,themostlikelyrangeisselected.Anexaminationofpastprojectionscomparedwithactualenrollmentindicatesthecohortstendtobemoreaccurateoveraten-yeartimespanwhiledwellingunitstendtobemoreaccurateoverashorterperiod.Theprobablereasonisthatoveraten-yearperiod,theprojectionstendtoaverageouteventhoughtherearemajorshiftsbothupanddownwithintheperiod.Enrollmentprojectionsfortheyears2019-2020through2033-2034areshowninTableOne.StudentgenerationfactorsareshowninTableTwoandTableThree.$AGENDA ITEM #6. i) fThEnrollmentYearK1ST2ND3RD4TH511161117TH8TH91111011111TH12THTotalK-S6-89-12Total2010-11613139013551385131914001268132612981326t3331110101516,138746238924781613$2011-1260913961423137414171346140713111346136113191233102116.56375654064493416,56320124365113611467149614401448136214471339141213531225114417,13778634148513t17.1372013-1365414891414152614981477146213911463134414041233111!17,36580584316509117.3652013-1569414941552147815451555151214911432149513521292111518,0068317443552518,0062015-166611547155816151548158216001552152014721489116711318,335$511467!526418,3352016_17*1408148316231609165016041626162615$5156514751290106319,60693764837539319,6062017-18144715611535169116411680162716551651162915461243116520,0729556493355820,072201849133715191591155517201645172316311638167715651308106119.9719367499256L19,9712019-20132614201561162815761740166717311637165916451357115820,1059251503558120,1052020-21132814491470160616621603177116851743166916321429121120,25991185199594120,2592021-2214441445149815131635168816341787169517751640141212820,35092225115611320,3502022-23138915521488153915401654171616471792172417391415126120,35791625155614420,3572023-23137714881593152415661558168317271648181916851516125920,33391065058627920,3332023-2515821484153316341551158715861697173316??1786146613620,68493725016629t20,6832025-2615841693152915741662157416171600170317631644156513120,82796174921629(20,8272026-2716001692173815691602168416031630160617331729142314121,02698864839630121,0262027-281594170717361778159716221713161616351635169$150$127221,111100354964611221,1112028-29159917011751177518051618165217261621166416001477135721.336102504998609821,3362029-3016081707174517911803182716471665173116501630138013221.512194825043598721,5122030-3116131716175217851819182518561660167117611616140912321,712105105187601521,7122031-3216191721176017911813184018541869166617001726139512522.013105455388608122,0132032-3316231726176518001819183418691867187416951665150512422,288105685611611122,2882033-331629173017711805182$184018631882187219031660144413522,58310603561$636:22,5832016-17EnroImcntreflectstheaddi6onofStateFundedFullDayKindergartenTABLEONE:ACTUALSTUDENTCOUNTS2010-11through2018-19ENROLLMENTPROJECTIONS2019-20through2033-349AGENDA ITEM #6. i) .TABLETWO:STUDENTFACTORS-SINGLEFAMILYI2018-19SingleFamilySTUDENTSAVERAGEPERUNITSingleFamilyDevelopment#PlannedUSoldK-56-89-12TotalK-56-89-12TotalBelvedere9492422017790.4570.2170.1850.859Cavalia494918138390.3670.2650.1630.796Cedarcroft271210120.0830.0000.0830.167ChestnutEstates38351859320.5140.1430.2570.914Claremont@Renton91911844260.1980.0440.0440.286DaltonPark391211020.0830.0830.0000.167ForestHeights24600220.0000.0000.3330.333Glencoe,Preswick&Kinlock@Trossachs2112048357561960.4070.2790.2750.961HeritageEstates8586422221850.4880.2560.2440.988Highcroft©Sammamish1211216330191120.5210.2480.1570.926lssaquahHighlands3112944717441080.1600.0580.1500.357lssaquahHighlands-IchijoSunRidge35358361702290.0850.1710.486lssaquahHighlands-WestridgeSouth7250325100.0600.0400.1000.200LawsonPark31311652230.5160.1610.0650.742LibertyGardens363651060.1390.0280.0000.167Meadowleaf1152000000.0000.0000.0000.000Overlook©Brookshire38361376260.3610.1940.1670.722SummitPickering/lnneswoodEstates30237610230.30402610.4351.000Rivenwood52521679320.3080.1350.1730.615ShorelaneVistas38388712270.2110.1840.3150.711SymphonyRidge57521497300.2690.1730.1350.577TOTALS159513754232162388770.3080.1570.1730.638SINGLEFAMILYElementarySchool0.308MiddleSchool6-80.157HighSchool9-120.173TOTAL0.638Thesedevelopmentsarecurrentlyunderconstructionorhavebeencompletedwithinthepastfiveyears.10AGENDA ITEM #6. i) TABLETHREE:STUDENTFACTORS-MULTI-FAMILYI2018-19MultiFamilySThDENTSAVERAGEPERUNITMultiFamilyDevelopment#Planned#SoldK-56-89-12TotalK-56-89-12TotalAvalonBay8Th100401410640.4000.1400.1000.640AldeaatNewcastleCommons25ii00000.0000.0000.0000.000IssaquahHighlands-ViewRidge383811916360.2890.2370.4210.947lssaquahHighlands-TheBrownstones176176231215500.1310,0680.0850284LakeBorenTownhomes565610010.0180.0000.0000.018Lakehouse413810221402630.0530.0530.368OverlookBrookshire424213762603100.16701430619TownsatWestndge(New)11222100100450.0000.0000.045Talus:SpringPeak252500110.0000.0000.0400.040TOTALS13905089944501930.1950.0870.0980.380MUL11FAMILYElementarySchool0195MiddleSchool6-80.087HighSchool9-120.098TOTAL0.380Thesedevelopmentsarecurrentlyunderconstructionorhavebeencompletedwithinthepastfiveyears.11AGENDA ITEM #6. i) .INVENTORYANDEVALUATIONOFCURRENTFACILITIESIBelowisalistofcurrentfacilities.ThesefacilityLocationMap.EXISTINGFACILITIESGRADESPANK-5:ApolloElementaryBriarwoodElementaryCascadeRidgeElementaryChallengerElementaryClarkElementaryCougarRidgeElementaryCreeksideElementaryDiscoveryElementaryEndeavourElementaryGrandRidgeElementarylssaquahValleyElementaryMapleHillsElementaryNewcastleElementarySunnyHillsElementarySunsetElementaryGRADESPAN6-8:BeaverLakeMiddleSchoollssaquahMiddleSchoolMaywoodMiddleSchoolPacificCascadeMiddleSchoolPineLakeMiddleSchoolGRADESPAN9-12:lssaquahHighSchoolLibertyHighSchoolSkylineHighSchoolGibsonEkHighSchoolSUPPORTSERVICES:AdministrationBuildingNewAdministrationBuilding(July2019)MayValleyServiceCenterTransportationCenterTransportationSatellitelocationsandsitesareshownontheDistrictSiteLOCATION15025S.F.1171hStreet,Renton17020S.F.134thStreet,Renton2020TrossachsBlvd.S.E.,Sammamish25200S.F.KlahanieBlvd.,lssaquah335FirstAve.S.F.,lssaquah46301671hAve.S.E.,Bellevue20777SE16thStreet,Sammamish2300228thAve.S.F.,Sammamish26205S.F.lssaquah-FallCityRd.,lssaquah1739NEParkDrive,lssaquah555N.W.HollyStreet,lssaquah15644204thAve.S.F.,lssaquah8440136thAveS.F.,Newcastle3200lssaquah-PineLakeRd.S.F.,Sammamish4229W.Lk.SammamishPkwy.S.F.,lssaquah25025S.E.32ndStreet,lssaquah6002ndAve.Ave.S.E.,lssaquah14490168thAve.S.F.,Renton24635SElssaquah-FallCityRd,lssaquah3095lssaquah-PineLakeRd.,Sammamish700SecondAve.S.F.,lssaquah16655S.E.136thStreet,Renton1122228thAve.S.F.,Sammamish379FirstAve.S.F.,lssaquah565N.W.HollyStreet,lssaquah5150220thAveS.F.,lssaquah16404S.E.MayValleyRoad,Renton805SecondAvenueS.E.,lssaquah3402228thAve.S.E.,SammamishCurrently,usingthe95%utilizationfactor,theDistricthasthecapacitytohouse17843studentsinpermanentfacilitiesand4393studentsinportables.Theprojectedstudentenrollmentforthe2019-2020schoolyearisexpectedtobe20,105includingK-SFTFwhichleavesapermanentcapacitydeficitof2262.Addingportableclassroomsintothecapacitycalculationsgivesusacapacityof22236withasurpluscapacityof2131fortheK-12studentpopulation.Calculationsofelementary,middleschoolandhighschoolcapacitiesareshowninAppendicesA,BandC.TotalsareshowninAppendixD.12AGENDA ITEM #6. i) SITELOCATIONMAPI13AGENDA ITEM #6. i) URBANGROWTHBOUNDARYMAPISDBoundary—KCUrbanGrowthBoundaryElementarySchoolMiddleSchoolHighSchool•EchoGlentSDBuildingsAGENDA ITEM #6. i) THEISSAQUAHSCHOOLDISTRICT’SSIX-YEARCONSTRUCTIONPLANTheDistrict’sSix-YearFinancePlanisshowninAppendixE.ShowninTableFouristheDistrict’sprojectedcapacitytohousestudents,whichreflectstheadditionalfacilitiesasnoted.Voterspasseda$533millionbondinApril2016tofundthepurchaseoflandforandconstructionofanewhighschool,anewmiddleschool,twonewelementaryschools,therebuild/expansionofanexistingmiddleschoolandadditionstosixexistingelementaryschools.TheDistrictdoesanticipatereceivingStatematchingfundsthatwouldreducefuturebondsaleamountsorbeappliedtonewK-12constructionprojectsincludedinthisPlan.TheDistrictalsoanticipatesthatitwillreceive$500,000inimpactfeesandmitigationpaymentsthatwillbeappliedtocapitalprojects.TheDistrictprojects20,105FTEstudentsforthe2019-2020schoolyearand20,684FTEstudentsinthe2024-2025schoolyear.Growthwillbeaccommodatedbytheplannedfacilities.Pertheformulaintheadoptedschoolimpactfeeordinance,halfoftheunfundedgrowth-relatedneedisassignedtoimpactfeesandhalfisthelocalshare.TABLEFOUR:PROJECTEDCAPACITYTOHOUSESTUDENTS7ProjectedCapacitytoHouseStudentsYears2019-202020-212021-222022-232023-242024-25PermanentCapacity187821878219022205522295222952HighSchool1600MiddleSchool850ElementarySchool240680800GrossTotals187821902220552229522295222952*Subtotal(Sumat95%UtilizationRate)178431807119524218042180421804Portables@95%4393439343934393393TotalCapacity222362246423917261972619726197ProjectedFTEEnrollment**201052025920450204572044320684PermanentCapacity@95%(surplus/deficit)-2262-2188-926134713611120PermanentCapw/Portables(surplus/deficit)213122053467574057545513*PermanentCapacityandNewConstructioncalculationsarebasedonthe95%utilizationfactors(seeAppendixD)Thenumberofplannedportablesmaybereducedifpermanentcapacityisincreasedbyafuturebondissue.15AGENDA ITEM #6. i) SCHOOLIMPACTFEECALCULATIONSISCHOOLIMPACTFEECALCULATIONSDISTRICTIssaquahSD#411YEAR2019SchoolSiteAcquisitionCost:((AcresxCostperAcre)/FacilityCapacity)xStudentGenerationFactorStudentStudentFacilityCost!FacilityFactorFactorCost!Cost!AcreageAcreCapacitySFRMFRSFRMFRElementary7.00$1,000,000680’0.308’0.195$3,167$2,006Middle/JrHigh10.00$1,000,000850r0.157’0.087$1,848$1,019High30.00$1,000,0001,600’0.173’0.098$3,245$1,845TOTAL$8,260$4,871SchoolConstructionCost:((FacilityCost/FacilityCapacity)xStudentGenerationFactor)x(Permanent/TotalSqFt)StudentStudent%Perm/FacilityFacilityFactorFactorCost!Cost!TotalSq.Ft.CostCapacitySFRMFRSFRMFRElementary92.37%$32,000,000680’0.308’0.195$13,372$8,471Middle/JrHigh92.37%$60,000,000850’0.157’0.087$10,243$5,647High92.37%$100,000,0001,600’0.173’0.098$9,993$5,682TOTAL$33,608$19,801TemporaryFacilityCost:((FacilityCost/FacilityCapacity)xStudentGenerationFactor)x(Temporary/TotalSquareFeet)StudentStudent%Temp/FacilityFacilityFactorFactorCost!Cost!TotalSq.Ft.CostSizeSFRMFRSFRMFRElementary7.63%$250,000800.3080.195$73$46Middle/JrHigh7.63%$250,000560.1570.087$54$30High7.63%$250,0002240.1730.098$15$6TOTAL$142$84StateMatchingCredit:AreaCostAllowancexSF1SquareFootagexDistrictMatch%xStudentFactorStudentStudentCurrentAreaSPIDistrictFactorFactorCost!Cost!CostAllowanceFootageMatch%SFRMFRSFRMFRElementary$225.97900.00%0.3080.195$0$0Middle/JrHigh$225.971080.00%0.1570.087$0$0HighSchool‘$225.971300.00%0.1730.098$0$0TOTAL$0$0TaxPaymentCredit:SFRMFRAverageAssessedValue$880,244$378,314CapitalBondInterestRate4.09%4.09%NetPresentValueofAverageDwelling$7,107,687$3,054,766YearsAmortized1010PropertyTaxLevyRate$1.83$1.83PresentValueofRevenueStream$13,007$5,590FeeSummary:SingleMultiFamilyFamilySiteAcquistionCosts$8,260.43$4,870.60PermanentFacilityCost$33,607.86$19,800.83TemporaryFacilityCost$141.60$84.35StateMatchCredit$0.00$0.00TaxPaymentCredit($13,007.07)($5,590.22)FEE(ASCALCULATED)529,002.82$19,165.56LocalShare$14,501.41$9,582.78FINALFEE$14,501$9,58316AGENDA ITEM #6. i) BASISFORDATAUSEDINSCHOOLIMPACTFEECALCULATIONSISCHOOLSITEACQUISITIONCOST:•ElementaryTwonewsitesareplannedforpurchase•MiddleSchoolOnenewsiteisplannedforpurchase•HighSchoolOnenewsiteisplannedforpurchaseSCHOOLCONSTRUCTIONCOST:•Elementary$32,000,000istheproportionalcostoftheprojectprovidingadditionalelementarycapacity•MiddleSchool$60,000,000istheproportionalcostsoftheprojectsprovidingadditionalmiddleschoolcapacity•HighSchool$100,000,000istheproportionalcostoftheprojectprovidingadditionalhighschoolcapacityPERCENTAGEOFPERMANENTANDTEMPORARYSQUAREFOOTAGETOTOTALSQUAREFOOTAGE:TotalSquareFootage2,705,800PermanentSquareFootage(OSPI)2,518,228TemporarySquareFootage187,572STATEMATCHCREDIT:CurrentAreaCostAllowance$225.97PercentageofStateMatch39.54%]7AGENDA ITEM #6. i) APPENDIXAI2018-19ELEMENTARYSCHOOLCAPACITIES-IrI/,//,/,///I//////n.////;iiiI‘I.Io:•/ij/j/j/i////1/i//sii///////c////I/////‘ft”’If//I-/-00I’/.-o*MmjsexcludedspacesforspecialprogramneedsAverageofstaffingratios1:20K-2,1:233-5FrnenentCapacityx95%(utilizationfactor)MnusHeadcountEnrolirtentMaxinhjmCapacityx95%(utilizationfactor)Mnus[-leadcountEnrolmentFrrrmnentcapacityreflectsthebuildingslevelofservicedesigncapacity.ThenaxinIJmcapacityincludesthepermanentcapacityplusthenexirremnurtterofclassroorteservedinportables./1’IAPOLLO265204485685407140708673007087630-9043BRIARWOOD28560224584555122408247830082412643-88140CASCADERIDGE23460336496471816065662300656845813165CHALLENGER20400560460437142807407030074014567-130136CLARK35700336736699102009368890093610758-59131COUGARRIDGE33660336696661816085681300856858081233CREEKSIDE27540336576546102007767370077610709-16228DISCOVERY224403364764528160636604006368635-183-31ENDEAVOUR22440336476452122407166800071612571-119109GRANDRIDGE27540336576547122408167750081612707-16068ISSAQUANVALLEY2958000580551102007807410078010621-70120MAPLEHILLS193803364163954804964712405366403-868NEWCASTLE244803365164908160676642006768636-1466SUNNYHILLS32640112652619480732695816089212749-130-54SUNSET31620560680646480760722480840858462138TOTAL39SF79601441528U848818061V13112620111110811055311141280111388114519251-1187130218AGENDA ITEM #6. i) APPENDIX B 7 201 8-2019 MIDDLE SCHOOL CAPACITIES 7ijZ7 - I / , //q C, 739 863 1009 10 26C 20€ 1 5€ 1038 1116 1218 986 1060 1157 1036 1116 1218 10 8 6 869 1018 1 203 -130 -155 -194 117 42 -46 /I/7/ 7 BEA’JER LAKE 29 754 ISSAQUAH MIDDLE 24 34 778 884 MAYWOOD 24 39 908 1014 45 1062 0 I 0 PACIFIC CASCADE 29 754 7 84 838 796 8 208 1046 994 0 0 1046 8 1006 -210 -12 PINE LAKE 42 1092 3 36 1128 1072 2 52 1180 1121 6 156 1336 8 939 133 182 TOTAL ]1731 44981 781 216114714 4478 34 8841 55981 5318 61 1561 57541 401 50351 -557 Mnus excluded spaces for special program needs Permenent Capacity x 95%(ulitzation factor)Mnus Headcount Enrotment Maxinujm Capacity x 95%(utilization factor)Mnus t-leadcount Enrollment Frmenent capacity reflects the budings level of service design capacity. The mexin-em capacity includes the permenent capacity plus the mexirnim nunter of classroome served in portables. 19 AGENDA ITEM #6. i) APPENDIXC72018-2019HIGHSCHOOLCAPACITIESI69:-1,//,,%I/I///QISSAQUAHHIGH7821842242208209810280248823642562540122211-113153TOTAL1951546011011201155801152491401112016700163I81224169201481581911-5181546LIBERTYHIGHGIBSONEKHIGHSKYLINEHIGH3996910922521932434812361140264196810832511870162241684481364432241612964102295600168015324322416141613862092013-30342-143-90201282*MnusexcludedspacesforspecialprogramneedsHeadcountirollnentConparedtoPerrmnentCapacityx95%(utilizationfactor)HeadcountirollrrentConparedtoMaxiimmCapacityx95%(utilizationfactor)Frrmnentcapacityreflectsthebuildingslevelofservicedesigncapacity.Thenmxinumcapacityincludesthepernnentcapacityplustherrexinhjmnunterofclassrooneservedinportables20AGENDA ITEM #6. i) Fcix-DCci,E>CiCoiiCoUCo+xVCa,CiECciCoCoUCo2+xVCa)0SciCoCoUCII)CCaSa)0Co0a,Ca>ciCoCi.CoUCa)CCoa)a-xUzw00U)wI000-JI0I0)0Coec’1C’,C’)C’)CDC’)C1U,00C’)C’,C’,C’)C’)CD0C’)CCDCDCDC’)CDC’,C’)C’)C’)CDCC’)C’)C’)0)C’,C’)CDCDCC’)C’)CDC—@1CDC--CDCDCDC’)C—CD0)C--CDCDr—AGENDA ITEM #6. i) APPENDIXEISix-YearFinancePlanCosttoSECUREDUNSECUREDBUILDINGNIM*201920202021202220232024CompleteLOCAL/STATELOCAL*NewHighSchoolN$9,000,000$32,000,000$35,000,000$32,000,000$11,000,000$119,000,000$119,000,000NewMiddleSchoolNsa,00o,ooo$29,000,000$29,000,000$7,000,000$73,000,000$73,000,000NewBenntary#16N$9,000,000$22,000,000$4,500,000S35,500,000$35,500,000NewBenentary#17N$3,000,000$70,000,000$10,000,000$10,000,000$4,000,000,$37,000,000$37,000,000Rebuild/ExpandFineLakeMidM$6,000,000$6,000,000$6,000,000ExpandCougarRidgeElM$3,000,000$3,000,000$3,000,000ExpandDiscoveryBM$5,000,000$3,000,000$8,000,000$8,000,000ExpandEndeavourBM$6,000,000$3,000,000$9,000,000$9,000,000ExpandMapleHillsBM$1,000,000$4,000,000$2,000,000$7,000,000$7,000,000PortablesN$1,000,000$1,000,000$1,000,000$3,000,000$3,000,000$500,000LandN$23,000,000$36,000,000$31,000,000$90,000,000$90,000,000TOTALS[$74,000,000$140,000,0001$112,500,000J$49,000,0001sisoooooof$0$39O,500,000$390,500,000$500,000=NewConstructionM=Modernization/Rebuild**ThelssaquahSchoolDistrict,withvoterapproval,hasfrontfundedtheseprojects.SchooIimpactfeesmaybeutilizedtooffsetfrontfundedexpendituresassociatedwiththecostofnewgrowth-relatedfacilities.ImpactfeesarecurrentlycollectedfromKingCounty,CityofBellevue,CityofNewcastle,CityofRenton,CityofSanirnishandtheCityofsaquahforprojectswithinthelssaquahSchoolDistrict.****Fundsforportablepurchasesmayconefromimpactfees,statematchingfunds,interestearningsorfuturebondsaleelections.AAGENDA ITEM #6. i) Six-Year Capital Facilities Plan 2018-19 through 2024-25 May 2019 Kent School District No. 415 12033 SE 256th Street Kent, Washington 98030-6643 (253) 373-7295 BOARD of DIRECTORS Ms. Maya Vengadasalam, President Ms. Deborah Straus, Vice President Mr. Ross Hardy, Legislative Representative Ms. Karen DeBruler, Director Ms. Denise Daniels, Director ADMINISTRATION Dr. Calvin J. Watts Superintendent of Schools Israel Vela, Chief School Operations and Academic Support Officer Dr. Jewelle Harmon, Chief Accountability Officer Mr. Benjamin Rarick, Executive Director of Fiscal Services AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 2 of 17 Mr. Dave Bussard, Director of Facilities Six-Year Capital Facilities Plan Table of Contents I - Executive Summary ......................................................................................................... 3 II - Six - Year Enrollment Projection .................................................................................... 4 III - Current Kent School District “Standard of Service" ...................................................... 6 Current Standards of Service for Elementary Students ................................................... 7 Current District Standards of Service for Secondary Students ........................................ 8 IV - Inventory and Capacity of Existing Schools .................................................................. 9 V - Six-Year Planning and Construction Plan ..................................................................... 10 VI - Portable Classrooms ................................................................................................... 12 VII - Projected Six-Year Classroom Capacity ..................................................................... 13 VIII - Finance Plan .............................................................................................................. 13 IX - Summary of Changes to June 2017 Capital Facilities Plan ......................................... 16 X - Appendices................................................................................................................... 17 AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 3 of 17 I - Executive Summary This Six-Year Capital Facilities Plan (the "Plan") has been prepared by the Kent School District (the "District") as the organization's capital facilities planning document, in compliance with the requirements of Washington's Growth Management Act, King County Code K.C.C. 21A.43 and Cities of Kent, Covington, Renton, Auburn, Black Diamond, Maple Valley, and SeaTac. This annual Plan update was prepared using data available in the spring of 2019 for the 2019-2020 school year. This Plan is consistent with prior long-term capital facilities plans adopted by the Kent School District. This Plan is not intended to be the sole planning document for all of the District's needs. The District may prepare interim and periodic Long-Range Capital Facilities Plans consistent with Board Policies, taking into account a longer or shorter time period, other factors and trends in the use of facilities, and other needs of the District as may be required. Prior Capital Facilities Plans of the Kent School District have been adopted by Metropolitan King County Council and Cities of Kent, Covington, Auburn and Renton and included in the Capital Facilities Plan element of the Comprehensive Plans of each jurisdiction. This Plan has also been submitted to cities of Black Diamond, Maple Valley, and SeaTac for their information and inclusion in their Comprehensive Plans. In order for impact fees to be collected in the unincorporated areas of Kent School District, the Metropolitan King County Council must adopt this Plan and a fee- implementing ordinance for the District. For impact fees to be collected in the incorporated portions of the District, the cities of Kent, Covington, Renton and Auburn must also adopt this Plan and their own school impact fee ordinances. This Capital Facilities Plan establishes a standard of service in order to ascertain current and future capacity. While the State Superintendent of Public Instruction establishes square footage guidelines for capacity, those guidelines do not account for local program needs in the District. The Growth Management Act, King County and City codes and ordinances authorize the District to make adjustments to the standard of service based on specific needs for students of the District. This Plan includes the standard of service as established by Kent School District. Program capacity is based on an average capacity and updated to reflect changes to special programs served in each building. Portables in the capacity calculation use the same standard of service as the permanent facilities. AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 4 of 17 The capacity of each school in the District is calculated based on the District’s standard of service and the existing inventory of permanent facilities. The District's program capacity of permanent facilities reflects program changes and the state’s mandated reduction of class size to meet the standard of service for Kent School District. Portables provide additional transitional capacity. Kent School District is the fifth largest (FTE basis) district in the state. Enrollment is electronically reported monthly to the Office of the Superintendent of Public Instruction (“OSPI”) on Form P-223. Although funding apportionment is based on Annual Average Full Time Equivalent (AAFTE), enrollment on October 1 is a widely recognized “snapshot in time” that is used to report the District’s enrollment for the year as reported to OSPI. The District received authorization from the Office of Superintendent of Public Instruction to temporarily re-open the former Kent Elementary School at 317 Fourth Avenue South in Kent. This facility is used to house the kindergarten and early child education classes for both Kent and Neely-O’Brien Elementary Schools to alleviate overcrowding at those schools. This building re-opened in fall 2014 as the Kent Valley Early Learning Center. The District's standard of service, enrollment history and projections, and use of transitional facilities are reviewed in detail in various sections of this Plan. The District plans to continue to satisfy concurrency requirements through the transitional use of portables. A financing plan is included in Section VIII which demonstrates the District's ability to implement this Plan. Pursuant to the requirements of the Growth Management Act, this Plan will be updated annually with changes in the impact fee schedules adjusted accordingly. II - Six - Year Enrollment Projection For capital facilities planning, enrollment growth projections are based on cohort survival and student yield from documented residential construction projected over the next six years. (See Table 2, page7 and map page 37). The student generation factor is the basis for the growth projections from new developments. (See Page 5) King County live births and the District's relational percentage average were used to determine the number of kindergartners entering the system. (See Table 1, page 6) 8.19% of 25,032 King County live births in 2014 is projected for 1,965 students expected in Kindergarten for October 1, 2019. This is an increase of 402 live births in King County over the previous year. (See Table 2, page 7) AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 5 of 17 Early Childhood Education students (also identified as “ECE”), “Early Childhood Special Education (“ECSE”) students are forecast and reported to OSPI separately on Form P-223H for Special Education Enrollment. Capacity is reserved to serve students in the ECE programs at elementary schools. The first grade population of Kent School District is traditionally 1-3% larger than the kindergarten population due to growth and transfers to the District. Cohort survival method uses historical enrollment data to forecast the number of students projected for the following year. Projections for October 1, 2019-2024 are from OSPI Report 1049 – Determination of Projected Enrollments. Within practical limits, the District has kept abreast of proposed developments. The District will continue to track new development activity to determine impact to schools. Information on new residential developments and the completion of these proposed developments in all jurisdictions will be considered in the District's future analysis of growth projections. (see map page 36) The Kent School District serves eight permitting jurisdictions: unincorporated King County, the cities of Kent, Covington, Renton, and Auburn and smaller portions of the cities of SeaTac, Black Diamond, and Maple Valley. STUDENT GENERATION FACTOR "Student Factor" is defined by King County code as "the number derived by a school district to describe how many students of each grade span are expected to be generated by a dwelling unit" based on district records of average actual student generated rates for developments completed within the last ten years. Following these guidelines, the student generation rate for Kent School District is as follows: Single Family Elementary .398 Middle School .096 Senior High .185 Total .679 Multi-Family Elementary .117 Middle School .028 Senior High .029 Total .174 AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 6 of 17 The student generation factor is based on a survey of 2,757 single-family dwelling units and 1,831 multi-family dwelling units with no adjustment for occupancy rates. Please refer to Appendix D on Page 34 of the Capital Facilities Plan for details of the Student Generation Factor survey. In preparing the 2018-2019 to 2024-2025 Capital Facilities Plan the District contracted with Davis Demographics and Planning (DDP) of Riverside California, a noted expert in demographic studies for school districts, to analyze and prepare the student generation factor. DDP used a larger sample of single family residences than the district did in previous plans and included both “garden” and “urban style” apartments in the calculation for multi-family residences. Urban style apartments typically have four stories, a central lobby and entrance, elevator access to all floors and have a central corridor with apartments on each side. These apartments have little or no surface street parking, with parking located beneath the building; retail may or may not be included with the building. If there is retail it will generally be located on the first floor. These apartments seldom have swimming pools and do not have playgrounds for children. Garden style apartments will have very little studio apartments and will have more three bedroom apartments then the urban style and in theory generate more students enrolled in school. These apartments will also have lawns, club houses, swimming pools and places for children to play. The District felt that it is important to include both styles of apartments for the student generation factor. Though it is anticipated that few students will come from the urban style, they are now part of the mix in Kent and thus should be included in mix of multi- family housing units. Within the district’s borders there are several low-income and multi-family housing projects coming on-line during 2019-2020. Once developed with occupancy occurring the District does recognize that the student generation for multi-family housing will likely increase for future Capital Facilities Plan updates. III - Current Kent School District “Standard of Service" In order to determine the capacity of facilities in a school district, King County Code 21A.06 references a "standard of service" that each school district must establish in order to ascertain its overall capacity. The standard of service identifies the program year, the class size, the number of classrooms, students and programs of special need, and other factors determined by the district which would best serve the student population. AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 OCTOBER REPORT 1251H (HEADCOUNT) ENROLLMENT HISTORY LB = Live Births LB in 2004 LB in 2005 LB in 2006 LB in 2007 LB in 2008 LB in 2009 LB in 2010 LB in 2011 LB in 2012 LB in 2013 October HC Enrollment 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 King County Live Births 1 22,874 22,680 24,244 24,899 25,222 25,057 24,514 24,630 25,032 24,910 Increase / Decrease 443 -194 1,564 655 323 -165 -543 116 402 -122 Kindergarten / Birth % 1 8.33%8.13%8.18%8.57%8.40%8.34%8.34%8.17%8.14%7.98% Kindergarten 1905 1845 1983 2134 2119 2090 2045 2,013 2,037 1,989 Grade 1 1961 1996 1888 2017 2186 2127 2131 2,067 2,056 2,061 Grade 2 1966 1942 2016 1905 2055 2190 2163 2,163 2,077 2,008 Grade 3 1977 2002 1983 2082 1922 2070 2176 2,195 2,143 2,043 Grade 4 2052 1956 2024 2000 2087 1956 2089 2,195 2,218 2,118 Grade 5 2091 2086 1974 2044 2008 2116 1958 2,103 2,189 2,170 Grade 6 2075 2135 2135 2026 2079 2023 2058 1,952 2,119 2,184 Grade 7 Middle School 2117 2095 2105 2139 2046 2104 1974 2,021 1,922 2,043 Grade 8 " "2173 2153 2111 2139 2121 2091 2100 2,021 2,043 1,882 Grade 9 Senior High 2472 2440 2471 2455 2483 2428 2093 2,105 2,006 2,003 Grade 10 " "2217 2238 2272 2092 2046 2151 2165 2,099 2,080 1,946 Grade 11 " "2046 2048 1995 1933 1873 1802 1818 1,865 1,823 1,732 Grade 12 " "1712 1694 1658 1646 1539 1576 1742 1,730 1,810 1,653 Total Enrollment 2 26,764 26,630 26,615 26,612 26,564 26,724 26,512 26,529 26,523 25,832 Yearly Headcount Increase / Decrease -67 -134 -15 -3 -48 160 -212 17 -6 -691 Cumulative Increase -67 -201 -216 -219 -267 -107 -319 -302 -308 -999 Change to Full Day Kindergarten for all schools For 2019 CFP - Headcount Enrollment History Kent School District Six-Year Capital Facilities Plan Table 1 May 2019 AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 SIX - YEAR ENROLLMENT PROJECTION Full Day Kindergarten at all Elem LB in 2012 LB in 2013 LB in 2014 LB in 2015 LB in 2016 Est LB in 2017 Est LB in 2018 Est LB in 2019 A C T U A L ACTUAL P R O J E C T I O N October 2017 2018 2019 2020 2021 2022 2023 2024 King County Live Births 25,032 24,910 25,348 25,487 26,011 26,011 26,011 26,011 Increase / Decrease 402 -122 438 139 524 0 0 0 Kindergarten / Birth % 8.14%7.98%7.75%7.62%7.37%7.28%7.19%7.10% FD Kindergarten 2,037 1,989 1,965 1,941 1,917 1,893 1,869 1,846 Grade 1 2,056 2,061 2,016 1,991 1,967 1,943 1,918 1,894 Grade 2 2,077 2,008 2,067 2,022 1,997 1,973 1,949 1,924 Grade 3 2,143 2,043 2,004 2,063 2,018 1,993 1,969 1,945 Grade 4 2,218 2,118 2,057 2,017 2,077 2,032 2,006 1,982 Grade 5 2,189 2,170 2,116 2,055 2,015 2,075 2,030 2,004 Grade 6 2,119 2,184 2,162 2,109 2,048 2,008 2,068 2,023 Grade 7 1,922 2,043 2,148 2,127 2,074 2,014 1,975 2,034 Grade 8 2,043 1,882 2,058 2,163 2,141 2,088 2,028 1,988 Grade 9 2,006 2,003 1,928 2,108 2,215 2,193 2,139 2,077 Grade 10 2,080 1,946 1,891 1,819 1,989 2,090 2,069 2,018 Grade 11 1,823 1,732 1,669 1,622 1,560 1,706 1,792 1,774 Grade 12 1,810 1,653 1,607 1,548 1,505 1,447 1,583 1,662 Total Enrollment Projection 26,523 25,832 25,688 25,585 25,523 25,455 25,395 25,171 Yearly Increase/Decrease -6 -691 -144 -103 -62 -68 -60 -224 Yearly Increase/Decrease %-2.61%-0.56%-0.40%-0.24%-0.27%-0.24%-0.88% Total Enrollment Projection 26,523 25,832 25,688 25,585 25,523 25,455 25,395 25,171 2019 - 2024 Projections from OSPI Report 1049 Kent School District Six-Year Capital Facilities Plan Table 2 May 2019 AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 7 of 17 This Plan includes the standard of service as established by Kent School District. The District has identified schools with significant special needs programs as “impact” schools and the standard of service targets a lower class size at those facilities. Portables included in the capacity calculation use the same standard of service as the permanent facilities. (See Appendix A, B & C) The standard of service defined herein will continue to evolve in the future. Kent School District is continuing a long-term strategic planning process combined with review of changes to capacity and standard of service. This process will affect various aspects of the District's standard of service and future changes will be reflected in future capital facilities plans. Current Standards of Service for Elementary Students Class size for Kindergarten is planned for an average of 17 or fewer students. Class size for grades 1 - 3 is planned for an average of 23 or fewer students. Class size for grades 4 - 6 is planned for an average of 27 or fewer students. The class size ratio for Kindergarten-3rd grade is 23 students with a class cap of 26, per the negotiated collective bargaining agreement with KEA. Beginning in 19-20, K-3 class size is calculated for a ratio of 1:17, after considering all allowable FTE per the RCW. Beginning in the 2015-2016, the state has a funded a lower class size in 14 elementary schools that were classified as high poverty. Currently, the state now funds a class size of 17 to 1 in all schools for grades K – 3. Compliance with this new state class size funding requirement has been delayed to the 2019-20 school year, the district is exploring options to staff grades K – 3 at or near the 17 to 1 level. Some special programs require specialized classroom space and the program capacity of some of the buildings housing these programs is reduced. Some students, for example, leave their regular classroom for a short period of time to receive instruction in special programs and space must be allocated to serve these programs. Students may also be provided music instruction and physical education in a separate classroom or facility. Some identified students will also be provided educational opportunities in classrooms for special programs such as those designated as follows: English Learners (EL) Education for Disadvantaged Students (Title I) – Federal Program Learning Assisted Programs (LAP) – State Program Highly Capable Students – State Program AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 8 of 17 Reading, math or science Labs Dual Language Programs in three elementary schools Inclusive Education Service for Elementary and Secondary students with disabilities may be provided in a separate or self-contained classroom sometimes with a capacity of 10- 15 depending on the program: • Early Childhood Special Education (ECSE) -3-4 yr. old students with disabilities • Tiered Intervention in Inclusive Education Support Center Programs • Integrated Programs & Resource Rooms (for special remedial assistance) • Self-contained Inclusive Education Support Center Programs (SC) • School Adjustment Programs for students with behavioral disorders (SA) • Adaptive Support Center for Mild, Moderate & Severe Disabilities (ASCDD) • Speech & Language Therapy & Programs for Hearing Impaired students • Occupational & Physical Therapy Programs (OT/PT) • The Outreach Program (TOP) for 18-21 year old secondary students Some newer buildings have been constructed to accommodate most of these programs; some older buildings have been modified, and in some circumstances, these modifications reduce the classroom capacity of the buildings. When programs change, program capacity is updated to reflect the change in program and capacity. Current District Standards of Service for Secondary Students The standards of service outlined below reflect only those programs and educational opportunities provided to secondary students which directly affect the capacity of the school buildings. The average class size for grades 7–8 is 30 students per class with a cap per teacher of 150 students. The average class size for grades 9-12 is 32 students per class with a cap per teacher of 160 students. Similar to Inclusive Education Programs listed above, many other secondary programs require specialized classroom space which can reduce the program capacity of the permanent school buildings. Identified secondary students will also be provided other educational opportunities in classrooms for programs designated as follows: • Computer, Multi-Media & Technology Labs & Programs • Technology Academy at Kent-Meridian High School & Mill Creek Middle School AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 9 of 17 • Science Programs & Labs – Biology, Chemistry, Physics, Oceanography, Astronomy, Meteorology, Marine Biology, General Science, etc. • English Learners (EL) • Music Programs – Band, Orchestra, Chorus, Jazz Band, etc. • Art Programs – Painting, Design, Drawing, Ceramics, Pottery, Photography, etc. • Theater Arts – Drama, Stage Tech, etc. • Journalism and Yearbook Classes • Highly Capable (Honors or Gifted) and Advanced Placement Programs • International Baccalaureate (“IB”) Program • JROTC - Junior Reserve Officers Training Corps • Career & Technical Education Programs (CTE - Vocational Education) • Family & Consumer Science – Culinary Arts, Sewing, Careers with/Children/Education, etc. • Child Development Preschool and Daycare Programs • Health & Human Services – Sports Medicine, Sign Language, Cosmetology, etc. • Business Education – Word Processing, Accounting, Business Law & Math, Marketing, Economics, Web Design, DECA, FBLA (Future Business Leaders). • Technical & Industry – Woodworking, Cabinet Making, Building Trades, Metals, Automotive & Manufacturing Technology, Welding, Drafting, Drawing, CAD (Computer-aided Design), Electronics, Engineering & Design, Aviation, ASL, etc. • Graphic & Commercial Arts, Media, Photography, Theater & Stage, Agriculture & Horticulture. • Kent Phoenix Academy – Performance Learning Center, Gateway, Virtual High School, and Kent Success programs Space or Classroom Utilization As a result of scheduling conflicts for student programs, the need for specialized rooms for certain programs, and the need for teachers to have a work space during their planning periods, it is not possible to achieve 100% utilization of regular teaching stations at secondary schools. Based on the analysis of actual utilization of classrooms, the District has determined that the standard utilization rate is 85% for secondary schools. Program capacity at elementary schools reflects 100% utilization at the elementary level. IV - Inventory and Capacity of Existing Schools Currently, the District has permanent program capacity to house 27,255 students and transitional (portable) capacity to house 2,085. This capacity is based on the District's Standard of Service as set forth in Section III. Included in this Plan is an inventory of the District's schools by type, address and current capacity. (See Table 3 on Page 11). The ratio between permanent capacity and portable capacity is 94.9%-5.1%. AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 INVENTORY and CAPACITY of EXISTING SCHOOLS 2018-19 SCHOOL Year Opened ABR ADDRESS Program Capacity Carriage Crest Elementary 1990 CC 18235 - 140th Avenue SE, Renton 98058 428 Cedar Valley Elementary 1971 CV 26500 Timberlane Way SE, Covington 98042 360 Covington Elementary 2018 CO 25811 156th Avenue SE, Covington 98042 630 Crestwood Elementary 1980 CW 25225 - 180th Avenue SE, Covington 98042 408 East Hill Elementary 1953 EH 9825 S 240th Street, Kent 98031 464 Emerald Park 1999 EP 11800 SE 216th Street, Kent 98031 477 Fairwood Elementary 1969 FW 16600 - 148th Avenue SE, Renton 98058 386 George T. Daniel Elementary 1992 DE 11310 SE 248th Street, Kent 98030 432 Glenridge Elementary 1996 GR 19405 - 120th Avenue SE, Renton 98058 431 Grass Lake Elementary 1971 GL 28700 - 191st Place SE, Kent 98042 428 Horizon Elementary 1990 HE 27641 - 144th Avenue SE, Kent 98042 477 Jenkins Creek Elementary 1987 JC 26915 - 186th Avenue SE, Covington 98042 384 Kent Elementary 1999 KE 24700 - 64th Avenue South, Kent 98032 454 Kent Valley Early Learning Center 2014 KV 317 ---4th Ave S, Kent, WA 98032 318 Lake Youngs Elementary 1965 LY 19660 - 142nd Avenue SE, Kent 98042 497 Martin Sortun Elementary 1987 MS 12711 SE 248th Street, Kent 98030 455 Meadow Ridge Elementary 1994 MR 27710 - 108th Avenue SE, Kent 98030 454 Meridian Elementary 1939 ME 25621 - 140th Avenue SE, Kent 98042 497 Millennium Elementary 2000 ML 11919 SE 270th Street, Kent 98030 478 Neely-O'Brien Elementary 1990 NO 6300 South 236th Street, Kent 98032 454 Panther Lake Elementary 2009 PL 20831 - 108th Avenue SE, Kent 98031 497 Park Orchard Elementary 1963 PO 11010 SE 232nd Street, Kent 98031 463 Pine Tree Elementary 1967 PT 27825 - 118th Avenue SE, Kent 98030 487 Ridgewood Elementary 1987 RW 18030 - 162nd Place SE, Renton 98058 477 Sawyer Woods Elementary 1994 SW 31135 - 228th Ave SE, Black Diamond 98010 477 Scenic Hill Elementary 1960 SH 26025 Woodland Way South, Kent 98030 454 Soos Creek Elementary 1971 SC 12651 SE 218th Place, Kent 98031 360 Springbrook Elementary 1969 SB 20035 - 100th Avenue SE, Kent 98031 396 Sunrise Elementary 1992 SR 22300 - 132nd Avenue SE, Kent 98042 477 Elementary TOTAL 13,000 Cedar Heights Middle School 1993 CH 19640 SE 272 Street, Covington 98042 895 Mattson Middle School 1981 MA 16400 SE 251st Street, Covington 98042 787 Meeker Middle School 1970 MK 12600 SE 192nd Street, Renton 98058 832 Meridian Middle School 1958 MM 23480 - 120th Avenue SE, Kent 98031 792 Mill Creek Middle School 2005 MC 620 North Central Avenue, Kent 98032 916 Northwood Middle School 1996 NW 17007 SE 184th Street, Renton 98058 926 Middle School TOTAL 5,148 Kent-Meridian High School 1951 KM 10020 SE 256th Street, Kent 98030 1,904 Kentlake Senior High School 1997 KL 21401 SE 300th Street, Kent 98042 1,957 Kentridge Senior High School 1968 KR 12430 SE 208th Street, Kent 98031 2,277 Kentwood Senior High School 1981 KW 25800 - 164th Avenue SE, Covington 98042 2,159 Senior High TOTAL 8,297 Kent Mountain View Academy 1997 MV/LC 22420 Military Road, Des Moines 98198 396 Kent Phoenix Academy 2007 PH 11000 SE 264th Street, Kent 98030 414 DISTRICT TOTAL 27,255 Kent School District Six-Year Capital Facilities Plan Table 3 May 2019 AGENDA ITEM #6. i) Kent School D istrict So ur ces : Esr i, H ERE , DeLo r me, U SGS , Inte r m ap , INC R EM ENT P,NR C a n, Esr i Japa n, M ET I, Esr i C h in a (Ho ng Kong ), Esr i Kor ea, Esr i(T ha i lan d ), M ap m yIn dia, N GC C , © O penStr eetM ap c ontrib u to r s,and th e GIS U se r C om m unity May 22, 2017 0 3.5 71.75 mi 0 5.5 112.75 km 1:144,448 Davi s D e m o gr aphic s & Plan ni ngMap by: Sc hoolSite L oca to r AGENDA ITEM #6. i) Kent School D istrict So ur ces : Esr i, H ERE , DeLo r me, U SGS , Inte r m ap , INC R EM ENT P,NR C a n, Esr i Japa n, M ET I, Esr i C h in a (Ho ng Kong ), Esr i Kor ea, Esr i(T ha i lan d ), M ap m yIn dia, N GC C , © O penStr eetM ap c ontrib u to r s,and th e GIS U se r C om m unity May 22, 2017 0 3.5 71.75 mi 0 5.5 112.75 km 1:144,448 Davi s D e m o gr aphic s & Plan ni ngMap by: Sc hoolSite L oca to r AGENDA ITEM #6. i) Kent School D istrict So ur ces : Esr i, H ERE , DeLo r me, U SGS , Inte r m ap , INC R EM ENT P,NR C a n, Esr i Japa n, M ET I, Esr i C h in a (Ho ng Kong ), Esr i Kor ea, Esr i(T ha i lan d ), M ap m yIn dia, N GC C , © O penStr eetM ap c ontrib u to r s,and th e GIS U se r C om m unity May 22, 2017 0 3.5 71.75 mi 0 5.5 112.75 km 1:144,448 Davi s D e m o gr aphic s & Plan ni ngMap by: Sc hoolSite L oca to r AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 10 of 17 The program capacity is periodically updated for changes in programs, additional classrooms and new schools. Program capacity has been updated in this Plan to reflect program changes implemented in the Fall of 2018. Calculation of Elementary, Middle School and Senior High School capacities are set forth in Appendices A, B, and C. Maps of existing schools are included on Pages 12-14. For clarification, the following is a brief description of some of the non-traditional programs for students in Kent School District: Kent Mountain View Academy serves Grades 3 – 12 with transition, choice, and home school assistance programs. This school was originally designed as an elementary school and is included in the elementary capacity for this Plan. Kent Phoenix Academy is a non-traditional high school opened in fall 2007. Kent Phoenix Academy has four special programs including the Performance Learning Center, Gateway, Virtual High School, and Kent Success. Both the Kent Mountain View Academy and the Kent Phoenix Academy will be sharing the building that formerly served Sequoia Middle School beginning the school year 2019- 2020. The Kent Mountain View Academy site will be the location of the New Valley Elementary School. iGrad - Kent School District has pioneered the Individualized Graduation and Degree Program or “iGrad”. iGrad offers a second chance to students age 16-21 who have dropped out of high school and want to earn a high school diploma. iGrad is not included in this Capital Facilities Plan because it is served in leased space at the Kent Hill Plaza Shopping Center. Over the past three years, enrollment in the iGrad program has averaged over 300 students. V - Six-Year Planning and Construction Plan In November 2017, the voters of the Kent School District approved a bond measure for $252 million. This new bonding authority provides for a replacement for Covington Elementary school, which opened in August of 2018, a new elementary school in the Kent Valley (site will be the current Kent Mountain View Academy), and the twenty additional classrooms project redirected by the Kent School Board to build a Kent Academy Facility housing multiple academy programs in our district. AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 Site Acquisitions and Projects Planned to Provide Additional Capacity Projected Projected % for SCHOOL / FACILITY / SITE LOCATION Type Status Completion Program new Date Capacity Growth Approximate Approximate # on Map ELEMENTARY New Elementary School Kent Valley Elementary Addition Planning 2020-2021 700 100% 20 Additional Classrooms/New Academy Site Old Panther Lake Elementary Site Elementary Addition Planning 2019-2022 480 100% MIDDLE SCHOOL & SENIOR HIGH No new projects required for Secondary Schools at this time & Secondary Schools are excluded from Impact Fee formula. TEMPORARY FACILITIES Additional Capacity Portables 1 TBD - For placement as needed New Planning 2019+24 - 31 each 100% # on Map 2 OTHER SITES ACQUIRED Land Use Designation Type 3 Ham Lake area (Pollard)16820 SE 240, Kent 98042 Rural Elementary 8 SE of Lake Morton area (West property)SE 332 & 204 SE, Kent 98042 Rural Secondary 2 Shady Lk area (Sowers, Blaine, Drahota, Paroline)17426 SE 192 Street, Renton 98058 Urban Elementary 12 South Central Site (Yeh)SE 286th St & 124th Ave SE, Auburn 98092 Urban TBD Notes: 1 TBD - To be determined - Some sites are identified but placement, timing and/or configuration of portables has not been determined. 2 Numbers correspond to sites on Site Bank Map on Page 19. Other Map site locations are parcels identified in Table 7 on Page 29. Land Use Jurisdiction King County King County King County King County Kent School District Six-Year Capital Facilities Plan Table 4 May 2019 AGENDA ITEM #6. i) copyright KROLL MAP COMPANY, INC. This map has been modified by KSD 08/01 Fairwood Elementary Ridgewood Elementary Northwood Middle School Lake Youngs Elementary Glenridge Elementary Kentridge High School Panther Lake Elementary Springbrook Elementary Soos Creek Elementary Sunrise Elementary Meridian Middle School Park Orchard Elementary Martin Sortun Elementary Daniel Elementary East Hill Elementary Kent Elementary Kent-Meridian High School Scenic Hill Elementary Kent School District Administration Center Meadow Ridge Elementary Pine Tree Elementary Horizon Elementary Covington Elementary Cedar Heights Middle School Cedar Valley Elementary Jenkins Creek Elementary Kentwood High School Crestwood Elementary Mattson Middle School Sawyer Woods Elementary Kentlake High School Kent Mountain View Academy Neely O’Brien Elementary Carriage Crest Elementary Meridian Elementary Meeker Middle School Grass Lake Elementary Emerald Park Elementary Kent Phoenix Academy Millennium Elementary Mill Creek Middle School AGENDA ITEM #6. i) At the time of preparation of this Plan in spring 2019, the following projects to increase capacity are either in the planning phase or will start in spring 2019. •Planning is in progress for an additional elementary school in the Kent Valley in 2020 or beyond. The project will be funded with bond funds and impact fees. •Planning is in progress to add an Academy Facility at the Old Panther Lake Elementary Site in Kent in order to free up space at the former Sequoyah Middle School for additional classroom space if needed and/or to bring another middle school online in the near future. •Some funding for lease or purchase of additional portables may be provided by impact fees as needed. Sites are based on need for additional capacity. As a critical component of capital facilities planning, county and city planners and decision-makers are encouraged to consider safe walking conditions for all students when reviewing applications and design plans for new roads and developments. This should include sidewalks for pedestrian safety to and from school and bus stops as well as bus pull-outs and turn-arounds. Included in this Plan is an inventory of potential projects and sites identified by the District which are potentially acceptable site alternatives in the future. (See Table 4 on Page 16 & Site map on Page 17). Voter approved bond issues have included funding for the purchase of sites for some of these and future schools, and the sites acquired to date are included in this Plan. Some funding is secured for purchase of additional sites but some may be funded with impact fees as needed. Not all undeveloped properties meet current school construction requirements and some property may be traded or sold to meet future facility needs. The Board of Directors has started the process to sell surplus property in the spring of 2015. The Board will continue an annual review of standards of service and those decisions will be reflected in each update of the Capital Facilities Plan. Anticipated 2019 – 2020 plan revisions The 2019 Capital Facilities Plan as submitted represents the final year of a series of one- year technical updates to the original Plan. However, the 2019-2020 school year represents a turning point for capital facilities planning in the district, and an opportunity to establish a fundamentally new four-year plan moving forward. This is necessitated by a few factors. The district will bring another school on-line (at the site of the former Kent Mountainview Academy) as early as the Fall of 2021 and will simultaneously initiate the process of exploring a redrawing of its district boundary map. The district will also Kent School District Six-Year Capital Facilities Plan May 2019 Page 11 of 17 AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 12 of 17 initiate an in-depth study of long-range enrollment projections, and contract for a new analysis of student generation rates. The intent of this process will be to do a new “level- set” of the district’s Capital Facilities Plan, and to engage our community in anticipating the associated needs for the next 4-6 years moving forward. This process will culminate with an opportunity to rethink our district philosophy on impact fees, which for the last several years have been updated annually for inflation. VI - Portable Classrooms The Plan references use of portables as interim or transitional capacity and facilities. Currently, the District utilizes portables to house students in excess of permanent capacity and for program purposes at some school locations. (Please see Appendices A, B, C) Based on enrollment projections, implementation of full day kindergarten programs, lower state mandated class sizes, program capacity, and the need for additional permanent capacity, the District anticipates the need to purchase or lease additional portables during the next six-year period. During the time period covered by this Plan, the District does not anticipate that all of the District’s portables will be replaced by permanent facilities. During the useful life of some of the portables, the school-age population may decline in some communities and increase in others, and these portables provide the flexibility to accommodate the immediate needs of the community. Portables may be used as interim or transitional facilities: 1. To prevent overbuilding or overcrowding of permanent school facilities. 2. To cover the gap between the times of demand for increased capacity and completion of permanent school facilities to meet that demand. 3. To meet unique program requirements. Portables currently in the District’s inventory are continually evaluated resulting in some being improved and some replaced. The Plan projects that the District will use portables to accommodate interim housing needs for the next six years and beyond. The use of portables, their impacts on permanent facilities, life cycle and operational costs, and the interrelationship between portables, emerging technologies, and educational restructuring will continue to be examined. AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY TOTAL DISTRICT SCHOOL YEAR 2018-2019 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Actual Permanent Program Capacity 1 27,255 28,163 28,283 28,883 28,883 28,883 Changes to Permanent Capacity 1 Capacity Increase (F) New Elementary School in Kent Valley2 600 Additional Permanent Classrooms 120 120 120 120 120 120 Permanent Program Capacity Subtotal 27,375 28,283 29,003 29,003 29,003 29,003 Interim Portable Capacity 3 Elementary Portable Capacity Required 1,728 1,440 1,248 456 336 336 Middle School Portable Capacity Required 5 0 0 0 0 0 0 Senior High School Portable Capacity Required 5 0 0 0 0 0 0 1,728 1,440 1,248 456 336 336 TOTAL CAPACITY 1 29,103 29,723 30,251 29,459 29,339 29,339 TOTAL ENROLLMENT/ PROJECTION 4 25,832 25,688 25,585 25,523 25,455 25,395 25,171 DISTRICT AVAILABLE CAPACITY 5 3,271 4,035 4,666 3,936 3,884 3,944 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 2 New Elementary school will increase capacity and will be built on the existing site of Kent Mountain View Academy. 3 2019-2020 total classroom portable capacity is 1440. Some additional relocatable used for program purposes. 4 Actual October Headcount Enrollment with Projections from OSPI Report 1049 - Determination of Projected Enrollments. 5 School capacity meets concurrency requirements and no impact fees are proposed for secondary schools. P R O J E C T E D Kent School District Six-Year Capital Facilities Plan Table 5 May 2019 AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY ELEMENTARY - Grades K - 6 SCHOOL YEAR 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Actual Elementary Permanent Capacity 1 13,244 13,244 13,516 13,636 14,356 14,476 14,596 Kent Mountain View Academy 2 No Changes to Elementary Capacity New Elementary School in Kent Valley 600 Additional Permanent Classrooms 3 120 120 120 120 120 120 Subtotal 13,244 13,516 13,636 14,356 14,476 14,596 14,716 TOTAL CAPACITY 1 / 2 14,972 14,956 14,884 14,812 14,812 14,932 15,052 ENROLLMENT / PROJECTION 4 14,573 14,387 14,198 14,039 13,917 13,809 13,618 SURPLUS (DEFICIT) CAPACITY 399 569 686 773 895 1,123 1,434 Number of Portables Required 72 60 52 19 14 14 14 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 2 Kent Mountain View Academy is a special program serving students in Grades 3 - 12. The school building (formerly Kent Learning Center & Grandview Elem.) was designed as an elementary school. 3 Additional classrooms will be placed at schools with the greatest need for aleve overcrowding 4 Actual October Headcount Enrollment with Projections from OSPI Report 1049 - Determination of Projected Enrollments. Enrollment & Projections reflect FULL Day Kindergarten at ALL Elementary schools @ 1.0 & exclude ECSE Preschoolers P R O J E C T E D Kent School District Six-Year Capital Facilities Plan Table 5 A May 2019 AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY MIDDLE SCHOOL - Grades 7 - 8 SCHOOL YEAR 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Actual Middle School Permanent Capacity 1 5,148 5,148 5,148 5,148 5,148 5,148 5,148 No Changes to Middle School Capacity Subtotal 5,148 5,148 5,148 5,148 5,148 5,148 5,148 Portable Capacity Required 1 0 0 0 0 0 0 0 TOTAL CAPACITY 1 & 3 5,148 5,148 5,148 5,148 5,148 5,148 5,148 ENROLLMENT / PROJECTION 2 3,925 4,206 4,290 4,215 4,102 4,003 4,022 SURPLUS (DEFICIT) CAPACITY 1,223 942 858 933 1,046 1,145 1,126 Number of Portables Required 0 0 0 0 0 0 0 No Classroom Portables required at middle schools at this time. Some Portables used for classroom and program purposes. 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 2 Actual October Headcount Enrollment with Projections from OSPI Report 1049 - Determination of Projected Enrollments. 3 Surplus capacity due to grade level reconfiguration - All 9th grade students moved to the high schools in Fall 2004. P R O J E C T E D Kent School District Six-Year Capital Facilities Plan Table 5 B May 2019 AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 PROJECTED ENROLLMENT and CAPACITY SENIOR HIGH - Grades 9 - 12 SCHOOL YEAR 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Actual Senior High Permanent Capacity 1 8,711 8,711 8,711 8,711 8,711 8,711 8,711 Includes Kent Phoenix Academy 2 No Changes to High School Capacity Subtotal 8,711 8,711 8,711 8,711 8,711 8,711 8,711 Portables Capacity Required 1 0 0 0 0 0 0 0 TOTAL CAPACITY 1 8,711 8,711 8,711 8,711 8,711 8,711 8,711 ENROLLMENT / PROJECTION 3 7,334 7,095 7,097 7,269 7,436 7,583 7,531 SURPLUS (DEFICIT) CAPACITY 1,377 1,616 1,614 1,442 1,275 1,128 1,180 Number of Portables Required 0 0 0 0 0 0 0 No Classroom Portables required at this time. Some Portables used for classroom and program purposes. 1 Capacity is based on standard of service for programs provided and is updated periodically to reflect program changes. 2 Kent Phoenix Academy opened in Fall 2007 serving grades 9 - 12 with four special programs. 3 Actual October Enrollment with Projections from OSPI Report 1049 - Determination of Projected Enrollments. Set print area here P R O J E C T E D Kent School District Six-Year Capital Facilities Plan Table 5 C May 2019 AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 13 of 17 VII - Projected Six-Year Classroom Capacity As stated in Section IV, the program capacity study is periodically updated for changes in special programs and reflects class size requirements, class size fluctuations etc. As shown in the Inventory and Capacity chart in Table 3 on Page 13, the program capacity is also reflected in the capacity and enrollment comparison charts. (See Tables 5 & 5 A-B-C on pages 20-23). Enrollment is electronically reported to OSPI on Form P-223 on a monthly basis and funding apportionment is based on Annual Average FTE (AAFTE). The first school day of October is widely recognized as the enrollment “snapshot in time” to report enrollment for the year. Kent School District continues to be the fifth largest district (both FTE and headcount basis) in the state of Washington. Kent School District continues to be the fifth largest district (both FTE and headcount basis) in the state of Washington. The P-223 Headcount for October 2017 was 26,523 with kindergarten students counted at 1.0 and excluding ECSE and college-only Running Start students. A full headcount of all students enrolled in October 2017 totals 28,192, which included ECSE and college-only Running Start students. In October 2018, there were 1,118 students in 11th and 12th grade participating in the Running Start program at different colleges and receiving credits toward both high school and college graduation. Of these students, 593 attended classes only at the college (“college-only”) and are excluded from FTE and headcount for capacity and enrollment comparisons. Kent School District has one of the highest Running Start program participation rates in the state. Based on the enrollment forecasts, permanent facility inventory and capacity, current standard of service, portable capacity, and future additional classroom space, the District plans to continue to satisfy concurrency requirements through the transitional use of portables. (See Table 5 and Tables 5 A-B-C on Pages 20-23). This does not mean that some schools will not experience overcrowding. There may be a need for additional portables and/or new schools to accommodate growth within the District. New schools may be designed to accommodate placement of future portables. School attendance area changes, limited and costly movement of portables, zoning changes, market conditions, and educational restructuring will all play a major role in addressing overcrowding and underutilization of facilities in different parts of the District. VIII - Finance Plan AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 14 of 17 The finance plan shown on Table 6 demonstrates how the Kent School District plans to finance improvements for the years 2019-2020 through 2023-2024. The financing components include secured and unsecured funding and impact fees. The plan is based on future bond issues, state school construction assistance, collection of impact fees under the State Growth Management Act and voluntary mitigation fees paid pursuant to State Environmental Policy Act. The plan also includes an additional elementary school in the Kent Valley which has been determined to be located at the current site of the Kent Mountain View Academy on Military Road in SeaTac. Kent Mountain View Academy will share space at the current Kent Phoenix Academy (located at the former Sequoyah Middle School) starting the 2019- 2020 school year. This new school will increase the capacity at the elementary level by 700 students. Some impact fees are scheduled to be part of the overall finance plan. In November 2016, the District held a special election to approve the authorization of $252,000,000 in bonding authority. The projects described above are part of this authorization. The first series of bonds ($80 million) were issued in February 2017, which will fund the New Valley Elementary School and the New Academy Facility, as well as other infrastructure projects. Impact fees will be used at both projects due to escalation in construction pricing across the pacific northwest. The Finance Plan includes new portables to be purchased or leased to provide additional capacity and some may be funded from impact fees. Enrollment projections reflect future need for additional capacity at the elementary level and unfunded facility needs will be reviewed in the future and reported in annual updates of the Capital Facilities Plan. No impact fees are requested for secondary schools in this Plan. For the Six-Year Finance Plan, costs of future schools are based on estimates from Kent School District Facilities Department. Please see pages 27-28 for a summary of the cost basis. AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 15 of 17 Cost Basis Summary For impact fee calculations, construction costs are based on cost of the last elementary school, adjusted for inflation, and projected cost of the future elementary schools and additional classrooms. Elementary School Cost Projected Cost Projected cost - Covington Elementary Replacement (Project opened Fall 2018) $46,077,470 Projected cost of New Elementary School Kent Valley (Projected to open Fall 2021) $40,000,000 Projected cost of New Academy Facility (projected to open Fall 2021) $18,000,000 Site Acquisition Cost The site acquisition cost is based on an average cost of sites purchased or built on within the last ten years. Please see Table 7 on page 28 for a list of site acquisition costs and averages. District Adjustment The impact fee calculations on pages 30 and 31 include a “District Adjustment” which is equal to the amount of increase that the impact fee formulas total for this year and adjusted for the increase in the Consumer Price Index (2.9%) for the Seattle metropolitan area. AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 SIX-YEAR FINANCE PLAN Secured Unsecured Impact SCHOOL FACILITIES *2018 2019 2020 2021 2022 TOTAL Local & State State 2 or Local 3 Fees 5 Estimated Estimated PERMANENT FACILITIES Covington Elementary Replacement 1 F $46,077,470 $46,077,470 $37,777,470 $8,300,000 New Elementary School - Kent Valley F $40,000,000 $40,000,000 $40,000,000 $1,840,000 Elementary Site Acquisition (10 acres)$1,100,000 $1,100,000 $1,056,000 $44,000 20 Classrooms / New Academy Site F $4,207,250 $4,207,250 $4,207,250 $4,207,250 $16,829,000 $15,146,100 $605,000 NO Secondary School Projects at this time. TEMPORARY FACILITIES Additional portables 3 - 4 U $1,125,000 $393,750 $1,518,750 $1,518,750 9 portables 3 portables OTHER N / A Totals $51,409,720 $5,701,000 $44,207,250 $4,207,250 $0 $105,525,220 $53,979,570 $40,000,000 $12,307,750 * F = Funded U = Unfunded NOTES: 1 Based on estimates of actual or future construction costs from Facilities Department. (See Page 26 for Cost Basis Summary) 2 The District anticipates receiving some State Funding Construction Assistance for some projects. 3 Facility needs are pending review. Some of these projects may be funded with impact fees. 4 Cost of portables based on current cost and adjusted for inflation for future years. 5 Fees in this column are based on amount of fees collected to date and estimated fees on future units. Notes & Comments from 06 Bond Issue for Portables (& Prev 2002 Bond Issue) 2011 - Per Ralph, $79K balance was transferred ("returned") to Bond Contingency - Reconciled with $0 in balance for Portables 2010 - 2009 - Per Fred & Ralph - $221K spent for NEW Portable at NO - Neely-O'Brien leaving a Balance of $79K in 06 Bond Issue 2008 - Per Ralph $300K from 06 bond Issue - $221K to be utilized for New Portable at NO 2008 - Previous balance of $145,211 from 2002 Bond has been expended (probably for replacement of double-wide Portable at FW 2007 - Per Ralph, Balance in Project 530 is now $145,211 2005 - Per Shelley - Added $166,040 to $144,390 = $310,430 $166,040 is from 2002 Bond funds to replace the double-wide Portable at FW 2004 - Same $144,390 carried forward from last year - Comes from Capital Projects to Date Report for Program 9430 & Project 530 Kent School District Six-Year Capital Facilities Plan Table 6 May 2019 AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 Site Acquisitions & Costs Average of Sites Purchased, Sold or Built on within last 15 Years Type & # on Map School / Site Purchased Sold Location Acreage Cost/Price Avg cost-price/acre Total Average Cost / Acre Elementary 13 / Urban Panther Lake Elementary Replacement Site 2008 10200 SE 216 St, Kent 98031 9.40 $4,485,013 $477,129 12 / Urban Property Sale-29.7 acres of Plemons-Yeh site 2016 SSE 124th Ave and 284th ST SE 29.70 $947,536 $31,904 5 / Urban Elementary Site (Halleson & Wikstrom) 2004 15435 SE 256 St, Covington 98042 10.00 $1,093,910 $109,391 7 / Rural Property Sale - Scarsella site 2015 2900 Kent Black Diamond RD SE 13.25 $330,000 $24,906 Elementary Site Subtotal 62.35 $6,856,459 $109,967 Elem site average Middle School 10 / Urban Mill Creek MS (Kent JH) / McMillan St. assemblage 2002 411-432 McMillan St., Kent 98032 1.23 $844,866 $686,883 Middle School Site Subtotal 1.23 $844,866 $686,883 Middle Schl Site Avg. Senior High 11 / Urban K-M High School Addition (Kent 6 & Britt Smith)2002 & 2003 10002 SE 256th Street 6.31 $3,310,000 $524,564 Senior High Site Subtotal 6.31 $3,310,000 $524,564 Sr Hi Site Average Note: All rural sites were purchased prior to adoption of Urban Growth Area. Numbers correspond to locations on Site Bank & Acquisitions Map on Page 17. Properties purchased prior to 2000 4 / Urban Site - Covington area North (So of Mattson MS)1984 3 / Rural Site - Ham Lake east (Pollard)1992 69.89 $11,011,325 8 / Rural Site - SE of Lake Morton area (West property)1993 2 / Urban Site - Shady Lake (Sowers-Blaine-Drahota-Paroline)1995 12 / Urban Site - Yeh-Williams (W of 132 Ave SE at SE 288)1999 Total Acreage & Cost Total Average Cost / Acre $157,552 Kent School District Six-Year Capital Facilities Plan Table 7 May 2019 AGENDA ITEM #6. i) KENT SCHOOL DISTRICT FACTORS FOR ESTIMATED IMPACT FEE CALCULATIONS Student Generation Factors - Single Family Student Generation Factors - Multi-Family Elementary (Grades K - 6)0.398 Elementary 0.117 Middle School (Grades 7 - 8)0.096 Middle School 0.028 Senior High (Grades 9 - 12)0.185 Senior High 0.029 Total 0.679 Total 0.174 Projected Increased Student Capacity OSPI - Square Footage per Student Elementary 2,516 Elementary 90 Middle School 0 Middle School 117 Senior High Addition 0 Senior High 130 Special Education 144 Required Site Acreage per Facility Elementary (required)11 Average Site Cost / Acre Middle School (required)21 Elementary $109,967 Senior High (required)32 Middle School $686,883 Senior High $524,564 New Facility Construction Cost Elementary *$46,077,470 Temporary Facility Capacity & Cost Middle School $0 Elementary @ 24 $125,000 Senior High *$0 Middle School @ 29 $0 * See cost basis on Pg. 26 Senior High @ 31 $0 Temporary Facility Square Footage State Funding Assistance Credit Elementary 142,980 District Funding Assistance Percentage 56.96% Middle School 10,736 Senior High 22,192 Total 5.1%175,908 Construction Cost Allocation CCA - Cost/Sq, Ft. (Effective July 2018)$225.97 Permanent Facility Square Footage Elementary (Includes KMVA)1,470,543 Middle School 660,904 District Average Assessed Value Senior High 1,110,415 Single Family Residence $407,255 Total 94.9%3,241,862 Total Facilities Square Footage District Average Assessed Value Elementary 1,613,523 Multi-Family Residence $151,126 Middle School 671,640 Senior High 1,132,607 Total 3,417,770 Bond Levy Tax Rate/$1,000 Current / $1,000 Tax Rate $1.04 Developer Provided Sites / Facilities Value 0 General Obligation Bond Interest Rate Dwelling Units 0 Current Bond Interest Rate 3.95% CPI Inflation Factor 2.90% Kent School District Six-Year Capital Facilities Plan (APPENDIX A)May 2019 AGENDA ITEM #6. i) KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for SINGLE FAMILY RESIDENCE Site Acquisition Cost per Single Family Residence Formula: ((Acres x Cost per Acre) / Facility Capacity) x Student Generation Factor Required Site Acreage Average Site Cost/Acre Facility Capacity Student Factor A 1 (Elementary)11 $407,255 630 0.398 $2,830.10 A 2 (Middle School)21 $0 1,065 0.096 $0 A 3 (Senior High)32 $0 1,000 0.138 $0 0.632 A $2,830.10 Permanent Facility Construction Cost per Single Family Residence Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Permanent/Total Square Footage Ratio) Construction Cost Facility Capacity Student Factor Footage Ratio B 1 (Elementary)$46,077,470 630 0.398 0.903 $26,285.66 B 2 (Middle School)$0 900 0.096 0.984 $0 B 3 (Senior High)$0 1,600 0.185 0.998 $0 0.679 B $26,285.66 Temporary Facility Cost per Single Family Residence Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Temporary / Total Square Footage Ratio) Facility Cost Facility Capacity Student Factor Footage Ratio C 1 (Elementary)$125,000 24 0.398 0.097 $201.07 C 2 (Middle School)$0 29 0.096 0.016 $0 C 3 (Senior High)$0 31 0.138 0.02 $0 0.632 C $201.07 State Funding Assistance Credit per Single Family Residence (formerly "State Match") Formula: Area Cost Allowance x SPI Square Feet per student x Funding Assistance % x Student Factor Construction Cost Allocation SPI Sq. Ft. / Student Assistance %Student Factor D 1 (Elementary)$225.97 90 0.5696 0.398 $4,610.48 D 2 (Middle School)$225.97 117 0 0.096 $0 D 3 (Senior High)$225.97 130 0 0.185 $0 D $4,610.48 Tax Credit per Single Family Residence Average SF Residential Assessed Value $407,255 Current Debt Service Rate / $1,000 $1.04 Current Bond Interest Rate 3.95% Years Amortized (10 Years)10 TC $2,468.35 Developer Provided Facility Credit Facility / Site Value Dwelling Units 0 0 FC 0 Fee Recap A = Site Acquisition per SF Residence $2,830.10 B = Permanent Facility Cost per Residence $26,285.66 C = Temporary Facility Cost per Residence $201.07 Subtotal $29,316.83 D = State Match Credit per Residence $4,610.48 TC = Tax Credit per Residence $2,468.35 Subtotal -$7,078.83 Total Unfunded Need $22,238.00 50% Developer Fee Obligation $11,119 FC = Facility Credit (if applicable)0 District Adjustment (see page 28 for explanation)(5,732) Net Fee Obligation per Residence - Single Family $5,554 Kent School District Six-Year Capital Facilities Plan (APPENDIX B)May 2019 AGENDA ITEM #6. i) KENT SCHOOL DISTRICT IMPACT FEE CALCULATION for MULTI-FAMILY RESIDENCE Site Acquisition Cost per Multi-Family Residence Unit Formula: ((Acres x Cost per Acre) / Facility Capacity) x Student Generation Factor Required Site Acreage Average Site Cost/Acre Facility Capacity Student Factor A 1 (Elementary)11 $151,126 630 0.117 $308.73 A 2 (Middle School)21 $0 1,065 0.028 $0 A 3 (Senior High)32 $0 1,000 0.029 $0 0.174 A $308.73 Permanent Facility Construction Cost per Multi-Family Residence Unit Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Permanent / Total Square Footage Ratio) Construction Cost Facility Capacity Student Factor Footage Ratio B 1 (Elementary)$46,077,470 630 0.117 0.903 $7,727.19 B 2 (Middle School)$0 1,065 0.028 0.984 $0 B 3 (Senior High)$0 1,600 0.029 0.998 $0 0.174 B $7,727.19 Temporary Facility Cost per Multi-Family Residence Unit Formula: ((Facility Cost / Facility Capacity) x Student Factor) x (Temporary / Total Square Footage Ratio) Facility Cost Facility Capacity Student Factor Footage Ratio C 1 (Elementary)$125,000 24 0.117 0.097 $59.11 C 2 (Middle School)$0 29 0.028 0.016 $0 C 3 (Senior High)$0 31 0.029 0.02 $0 0.174 C $59.11 State Funding Assistance Credit per Multi-Family Residence (formerly "State Match") Formula: Area Cost Allowance x SPI Square Feet per student x Funding Assistance % x Student Factor Area Cost Allowance SPI Sq. Ft. / Student Equalization %Student Factor D 1 (Elementary)$225.97 90 0.5696 0.117 $1,355.34 D 2 (Middle School)$225.97 117 0 0.028 $0 D 3 (Senior High)$225.97 130 0 0.029 $0D $1,355.34 Tax Credit per Multi-Family Residence Unit Average MF Residential Assessed Value $151,126 Current Debt Service Rate / $1,000 $1.04 Current Bond Interest Rate 3.95% Years Amortized (10 Years)10 TC $1,219.76 Developer Provided Facility Credit Facility / Site Value Dwelling Units 0 0 FC 0 Fee Recap A = Site Acquisition per Multi-Family Unit $308.73 B = Permanent Facility Cost per MF Unit $7,727.19 C = Temporary Facility Cost per MF Unit $59.11 Subtotal $8,095.03 D = State Match Credit per MF Unit $1,355.34 TC = Tax Credit per MF Unit $1,219.76 Subtotal -$2,575.10 Total Unfunded Need $5,519.93 50% Developer Fee Obligation $2,760 FC = Facility Credit (if applicable)0 District Adjustment (see page 28 for explanation)($415) Net Fee Obligation per Residential Unit - Multi-family $2,345 Kent School District Six-Year Capital Facilities Plan (APPENDIX C)May 2019 AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 16 of 17 IX - Summary of Changes to June 2018 Capital Facilities Plan The Capital Facilities Plan (the "Plan") is updated annually based on previous Plans in effect since 1993. The primary changes from the May 2018 Plan are summarized here. Changes to capacity continue to reflect fluctuations in class size as well as program changes. Changes in portables or transitional capacity reflect use, lease or purchase, sale, surplus and/or movement between facilities. The student headcount enrollment forecast is updated annually. All Elementary schools now have Full Day Kindergarten so six-year Kindergarten projections were previously modified to meet the requirements for Full Day Kindergarten programs at all elementary schools. The district expects to receive some State Funding Assistance (formerly called “state matching funds”) for projects in this Plan and tax credit factors are updated annually. Unfunded site and facility needs will be reviewed in the future. The impact fees for 2019 will increase by the percentage increase of the consumer price index for the Seattle metropolitan area in. For 2018, the increase was 2.9%. For single- family residences, the fee will increase by $157 to $5,554. The impact fee for multi- family units will increase by $66 to $2,345. AGENDA ITEM #6. i) Kent School District Six-Year Capital Facilities Plan May 2019 Page 17 of 17 X - Appendices Changes to Impact Fee Calculation Factors include: ITEM Grade/Type FROM TO Comments Student Generation Factor Elem 0.257 0.398 Single Family (SF) MS 0.070 0.096 SH 0.138 0.185 Total 0.465 0.679 0.214 Increase Student Generation Factor Elem 0.111 0.117 Multi-Family (MF) MS 0.022 0.028 SH 0.039 0.029 Total 0.172 0.174 0.002 Increase State Funding Assistance Ratios (“State Match”) 56.96% 56.96% Per OSPI Website Area Cost Allowance $225.97 $225.97 Per OSPI Website Average Assessed Valuation (AV) SF $366,437 $407,255 Puget Sound ESD AV - Average of Condominiums & Apts. MF $143,332 $151,126 Puget Sound ESD Debt Service Capital Levy Rate / $1000 $1.0269 $1.04 Per King Co. Assessor Report General Obligation Bond Interest Rate 3.95% 3.95% Bond Buyers 20 year GO Index Impact Fee - Single Family SF $5,397 $5,554 Increase of $162 or 3.1% Impact Fee - Multi-Family MF $2,279 $2,345 Increase of $69 or 3.1% AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 STANDARD of SERVICE - PROGRAM CAPACITY - INVENTORY of PORTABLES - FTE and HEADCOUNT ENROLLMENT (APPENDIX D) K S D Number of Std/High Cap 2 SE / IP 2 Special 2018-19 Program Classroom Relocatable 10/1/2018 10/1/2018 HI ELEMENTARY ABR Std or High Cap Capacity Program Program Use Use Capacity P223 FTE 3 P223 Hdcount POV 5 SCHOOL Classrooms at 22.69 average 1 CR Capacity Capacity 2 Portables Portables at 24 average 1 Enrollment Enrollment Carriage Crest CC 18 409 5 20 429 0 0 0 473.54 474 N Cedar Valley CV 15 340 6 20 360 2 1 24 268.00 268 Y Covington CO 20 454 5 24 630 2 1 24 606.20 607 N Crestwood CW 18 409 4 0 409 3 2 48 519.02 520 N East Hill EH 20 454 5 10 464 4 3 72 491.00 491 Y Emerald Park EP 21 477 2 0 477 2 1 24 525.00 525 Y Fairwood FW 17 386 3 0 386 2 1 24 369.00 369 N George T. Daniel Elem DE 18 409 5 24 433 3 2 48 485.00 485 Y Glenridge GR 19 431 4 0 431 1 1 24 473.03 474 Y Grass Lake GL 18 409 4 20 429 2 0 0 423.02 424 N Horizon HE 21 477 2 0 477 1 1 24 458.00 458 N Jenkins Creek JC 15 340 7 44 384 3 2 48 446.89 449 N Kent Elementary KE 20 454 3 0 454 4 2 48 646.00 646 Y Kent Valley Early Learn. CTR KV 14 318 0 0 318 0 0 0 Y Lake Youngs LY 21 477 7 20 497 2 0 0 482.05 484 N Martin Sortun MS 19 431 3 24 455 3 4 96 655.00 655 Y Meadow Ridge MR 17 386 6 68 454 4 2 48 529.00 529 Y Meridian Elementary ME 21 477 3 20 497 4 3 72 548.07 549 N Millennium Elementary ML 20 454 3 24 478 2 1 24 572.00 572 Y Neely-O'Brien NO 20 454 5 0 454 4 6 144 805.00 805 Y Panther Lake PL 21 477 5 20 552 2 9 264 652.00 652 Y Park Orchard PO 18 409 7 54 463 3 2 48 461.00 461 Y Pine Tree PT 21 477 4 10 487 1 3 72 440.59 441 Y Ridgewood RW 21 477 1 0 477 1 2 48 517.00 517 N Sawyer Woods SW 21 477 2 0 477 0 0 0 432.00 432 N Scenic Hill SH 17 386 6 68 454 5 7 168 601.03 602 Y Soos Creek SC 15 340 4 20 360 2 2 48 372.05 373 Y Springbrook SB 17 386 4 10 396 3 4 96 512.00 512 Y Sunrise SR 21 477 2 0 477 3 2 48 676.90 677 N Kent Mtn. View Academy MV 14 336 3 60 396 0 0 0 121.00 121 N Elementary TOTAL 1/2 558 12,684 120 560 13,451 68 64 1,584 14,560.39 14,572 1 Elementary classroom capacity is based on average of 22.69: 17 in K-3 & 25 in Grades 4-6. Includes adjustments for class size reduction or special program changes. 2 Kent School District Standard of Service reserves some rooms for pull-out programs. ie. 20 Total = 16 Standard + 1 Computer Lab + 1 Music +1 Integrated Program classroom. 3 All elementary schools have Full Day Kindergarten 4 Elementary schools have 100% space utilization rate with no adjustments for part-time use of classrooms. Counts exclude ECSE Preschoolers & space is reserved for ECE classrooms. 5 Elementary Schools in bold type are classified as High Poverty and class size in grades K-3 is 17:1 Kent School District Six-Year Capital Facilities Plan APPENDIX D May 2019 AGENDA ITEM #6. i) KENT SCHOOL DISTRICT No. 415 STANDARD of SERVICE - PROGRAM CAPACITY - INVENTORY of PORTABLES - FTE and HEADCOUNT ENROLLMENT (APPENDIX E) K S D # of Standard SE / IP Special Ed Spec Special 1 2018-19 Program Classroom Relocatable 10/1/2018 10/1/2018 MIDDLE ABR Std Capacity 2 ELL Prgm Program Program Use Use Capacity P223 FTE 3 Headcount 3 SCHOOL Clsrms at 25-29 Cls Capacity Clsrms Capacity Capacity 2 Portables Portables at 29 ea.Enrollment Enrollment @ 85% Utilization @ 85% Utilization @ 85% Utilizatio @ 85% Utilization Cedar Heights Middle School CH 30 740 8 84 3 71 895 2 0 0 649.00 649 Mattson Middle School MA 24 592 6 76 5 119 787 4 0 0 610.18 612 Meeker Middle School MK 29 715 8 93 1 24 832 0 0 0 634.00 634 Meridian Middle School MJ 26 641 5 56 4 95 792 4 1 29 561.02 562 Mill Creek Middle School MC 33 813 5 55 2 48 916 0 2 58 834.54 835 Northwood Middle School NW 33 813 2 18 4 95 926 0 0 0 557.90 558 Kent Mountain View Academy (Grades 3 - 12) Middle School Grade 7 - 8 Enrollment See Elem 76.00 76 Middle School TOTAL 175 4,314 34 382 19 452 5,148 10 3 87 3,922.64 3,926 K S D # of Standard SE / IP Special Ed Spec Special 1 2018-19 Program Classroom Relocatable 10/1/2018 10/1/2018 SENIOR HIGH ABR Std Capacity ELL ELL Prgm Program Program Use Use Capacity P223 FTE 3 Headcount 3 SCHOOL Clsrms at 25-31 Cls Capacity Clsrms Capacity Capacity 2 Portables Portables at 31 ea.Enrollment Enrollment @ 85% Utilization @ 85% Utilization @ 85% Utilizatio @ 85% Utilization Kent-Meridian Senior High KM 56 1,476 12 157 12 271 1,904 1 10 310 1,797.94 1,861 Kentlake Senior High KL 58 1,423 13 153 16 381 1,957 0 0 0 1,287.89 1,372 Kentridge Senior High KR 65 1,713 13 136 18 428 2,277 1 2 62 1,781.76 1,864 Kentwood Senior High KW 60 1,581 9 102 20 476 2,159 2 6 186 1,687.96 1,827 Kent Mountain View Academy (Grades 3 - 12) Senior High Grade 9 - 12 Enrollment See Elem 52.49 55 Kent Phoenix Academy PH 414 414 237.18 245 Regional Justice Center 4 RJ N/A N/A 22.00 22 TOP The Outreach Program TOP 0.00 0 0 90.00 90 Senior High TOTAL 239 6,607 47 548 66 1,556 8,711 4 18 558 6,957.22 7,336 Excludes Running Start & Early Childhood Ed students DISTRICT TOTAL 431 11,307 87 998 85 2,008 14,313 19 28 813 25,440.25 25,834 1 Special Program capacity includes classrooms requiring specialized use such as Special Education, Career & Technical Education Programs, Computer Labs, etc. 2 Secondary school capacity is adjusted for 85% utilization rate. Facility Use Study was updated for program changes in 2015-16 3 Enrollment is reported on FTE & Headcount basis. P223 Headcount excludes ECSE & College-only Running Start students. Full headcount including ECE & RS = 28,090. Some totals may be slightly different due to rounding. 4 12 Juveniles served at King County Regional Justice Center are reported separately for Institutional Funding on Form E-672. Kent School District Six-Year Capital Facilities Plan APPENDIX E May 2019 AGENDA ITEM #6. i) 37AGENDA ITEM #6. i) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING BY REFERENCE THE CURRENT CAPITAL FACILITIES PLANS FOR KENT, ISSAQUAH, AND RENTON SCHOOL DISTRICTS. WHEREAS, under Section 4-1-190 of Chapter 1, Administration and Enforcement, of Title IV (Development Regulations), the City of Renton has heretofore collected school impact fees on behalf of the Kent, Issaquah, and Renton School Districts; and WHEREAS, the Kent, Issaquah, and Renton School Districts each have requested that the City of Renton adopt their District's current Capital Facilities Plans; and WHEREAS, the rate charged on behalf of each District is listed in the City of Renton Fee Schedule; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I.The above recitals are found to be true and correct in all respects. SECTION II.The City Council of the City of Renton hereby adopts by reference as if fully set forth herein the following Capital Facilities Plans: A. The Kent School District Capital Facilities Plan 2019-2020 - 2024-2025, dated May 2019; B. The 2018 Capital Facilities Plan of Issaquah School District No. 411, dated May 22, 2019; and C. The 2018 Capital Facilities Plan of Renton School District No. 403, dated May 2019. AGENDA ITEM #6. i) RESOLUTION NO. _______ 2 SECTION III.Copies of each Capital Facilities Plan adopted herein by reference will be on file with the City Clerk. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2019. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2019. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney AGENDA ITEM #6. i) AB - 2458 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: Farmers Market Program - Vendor Fee Reimbursement Request RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services Department STAFF CONTACT: Cailin Hunsaker, Parks and Trails Director EXT.: 6606 FISCAL IMPACT SUMMARY: Requesting reimbursement of two vendor space rentals at $80, for two qualifying businesses that participate at Renton Farmers Market: 2 space rentals = $80 x 2 vendors = $160 in tot al. Reimbursement will be from the space rentals revenue account in the Parks and Trails Division budget. SUMMARY OF ACTION: A robust Renton Farmers Market includes vendors who participate consistently, and make enough in product sales to recover their costs and see a profit. In order to attract vendors to sell at the Market, the City tries to ensure equitable charges among them all. Fees include a one -time application fee of $30, a 10’ x 10’ stall fee of $40 for each Market day, or a discounted rate of $600 if they pay in full, and an annual business license fee of $150. For a full 17-week season, these total $780. After July 1, the charge for a Renton business license is reduced to $75, for the remaining 26 weeks in the calendar year. Market vendors sell for a total of 17 weeks in 2019 but, because the Market begins in June, vendors are not eligible for this prorated amount. By reimbursing two days of stall fees, or $80, City business license charges will more closely match the $75 prorated fee. Two vendors, Columbia City Bakery and Hot Dame!, qualify for this request. Renton Farmers Market requests an $80 reimbursement for each, for a total of $160, out of the space rentals revenue account in the Parks and Trails Division budget. EXHIBITS: A. Fee Reimbursement Request - Columbia City Bakery B. Fee Reimbursement Request - Hot Dame! STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to reimburse two Market vendors for two days of stall fees each at the 2019 Renton Farmers Market. AGENDA ITEM #6. j) H:\Community Resources and Events\Neighborhoods, Resources and Events Manager\Fee Waiver Requests\Fee Waiver Template.doc CITY OF RENTON COMMUNITY SERVICES DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the Finance Committee. Name of Group:_________________________________________________________________ Group Contact Person: _________________________Contact Number: ___________________ Address:_______________________________________________________________________ Email Address: __________________________________________________________________ Date of Event:__________________________________________________________________ Number in Party: _______________________________________________________________ Location: ______________________________________________________________________ Type of Event: __________________________________________________________________ Staff Contact Name/Telephone: ___________________________________________________ What is the total cost of the rental and applicable fees? ________________________________ What is the cost of the fee waiver or reduction requested? ______________________________ Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Staff Recommendation: __________________________________________________________ Council Approval: _______________________________________________________________ Columbia City Bakery Evan Andres (206) 723-6023 4865 Rainier Ave S, Seattle, WA 98118 wholesale@columbiacitybakery.com Every Tuesday from June 4 to September 24, 2019 up to 3 Piazza Park, Renton Renton Farmers Market Carrie Olson/ (425) 430-7214 $780 $80 A robust Renton Farmers Market includes vendors who participate consistently, and make enough in product sales to recover their costs and see a profit. In order to attract vendors to sell at the Market, the City tries to ensure equitable charges among them all. Fees include a one-time application fee of $30, a 10' x 10' stall fee of $40 for each Market day, or a discounted rate of $600 if they pay in full, and an annual business license fee of $150. For a full, 17-week season, these total $780. After July 1, the charge for a Renton business license is reduced to $75 for the remaining 26 weeks in the calendar year. Market vendors sell for a total of 17 weeks in 2019, but because the Market begins in June, vendors are not eligible for this prorated amount. By reimbursing two days of stall fees, or $80, business license charges will more closely match the $75 prorated fee. AGENDA ITEM #6. j) H:\Community Resources and Events\Neighborhoods, Resources and Events Manager\Fee Waiver Requests\Fee Waiver Template.doc CITY OF RENTON COMMUNITY SERVICES DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the Finance Committee. Name of Group:_________________________________________________________________ Group Contact Person: _________________________Contact Number: ___________________ Address:_______________________________________________________________________ Email Address: __________________________________________________________________ Date of Event:__________________________________________________________________ Number in Party: _______________________________________________________________ Location: ______________________________________________________________________ Type of Event: __________________________________________________________________ Staff Contact Name/Telephone: ___________________________________________________ What is the total cost of the rental and applicable fees? ________________________________ What is the cost of the fee waiver or reduction requested? ______________________________ Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Staff Recommendation: __________________________________________________________ Council Approval: _______________________________________________________________ Hot Dame! Amy Weems (206) 753-7036 PO Box, Seattle, WA 98118 hotdamesauce@gmail.com Every Tuesday from June 4 to September 24, 2019 1 Piazza Park, Renton Renton Farmers Market Carrie Olson/ (425) 430-7214 $780 $80 A robust Renton Farmers Market includes vendors who participate consistently, and make enough in product sales to recover their costs and see a profit. In order to attract vendors to sell at the Market, the City tries to ensure equitable charges among them all. Fees include a one-time application fee of $30, a 10' x 10' stall fee of $40 for each Market day, or a discounted rate of $600 if they pay in full, and an annual business license fee of $150. For a full, 17-week season, these total $780. After July 1, the charge for a Renton business license is reduced to $75 for the remaining 26 weeks in the calendar year. Market vendors sell for a total of 17 weeks in 2019, but because the Market begins in June, vendors are not eligible for this prorated amount. By reimbursing two days of stall fees, or $80, business license charges will more closely match the $75 prorated fee. AGENDA ITEM #6. j) AB - 2456 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: Authorization to Purchase Fleet Vehicles RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Administration STAFF CONTACT: Ron Kahler, Fleet Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The Fleet Section has obtained quotes for the purchase six vehicles for the Police Department. Three of the requested purchases will replace existing vehicles B113, B182 and B235 which were totaled in separate accidents occurring in 2018 and 2019. Insurance reimbursements for the accidents in which these two vehicles were involved are still pending and the amounts of the reimbursements are unknown. The Police Department has requested vehicle B113, which was a Ford van, be replaced with a Chevrolet Tahoe. A request to change the vehicle type and increase the cost of replacement by $30,000 are included as part of the upcoming 2019-2020 mid-biennium budget adjustment. In order to accommodate the upcoming General Motors 2020 vehicl e ordering deadline, the Fleet Section is also requesting authorization to purchase two Tahoes scheduled to be replaced in 2020. Typically, vehicles are ordered in the same year as which they are listed on the Fund 501 Vehicle and Equipment Replacement Schedule, however with the ordering deadline for 2020 models approaching the Fleet Section will need to order these vehicles this year. The vehicles will not be delivered until approximately April 2020 and will be invoiced at that time. Therefore, the expenditure will be paid as scheduled in 2020 and no budget adjustment is required. If these vehicles are ordered in 2020 they would be 2021 models, have increased cost and delivery would be delayed one year since they would not arrive until 2021. The expend iture would then have to be included as part of the 2021 carry forward budget adjustment. SUMMARY OF ACTION: The Fleet Maintenance Section has obtained quotes for the purchase six vehicles for the Police Department.Three of the requested purchases will replace existing vehicles B113, B182 and B235 which were totaled in separate accidents occurring in 2018 and 2019.The Police Department has requested vehicle B113, which was a Ford van, be replaced with a Chevrolet Tahoe.A request to change the vehicle type and increase the amount budgeted by $30,000 are included as part of the upcoming mid-biennium budget adjustment.Totaled vehicles B182 and B235 were Tahoes and will be replaced with a new 2020 Tahoe.Insurance reimbursements for these two vehicles are still pending. Included in this purchase request is one new Tahoe, which is part of the Police Take Home Vehicle Program, established in the mid-biennium budget adjustment approved November 6, 2017.This vehicle is currently scheduled to be purchased in 2019 and has been quoted within the amount budgeted. The remaining two vehicles A458 and A459 are scheduled to be purchased in 2020.The fleet manager was recently notified that General Motors Company (GMC), the maker of the Chevrolet Tahoe, has issued an ordering deadline for its 2020 models of mid-September.Consequently, any orders placed AGENDA ITEM #6. k) after this deadline expires will not be delivered until 2021, resulting in a one -year delay.Missing the 2020 ordering deadline will most likely result in an increase in cost by several thousand dollars.Therefore, the fleet manager is requesting authorization to order these vehicles prior to the GMC deadline in September. All vehicles have been quoted within budget and will be purchased from Bud Clary Chevrolet using Washington State Bid Contract Award 05916. Existing Vehicle Department Year Purchased Replacement Make & Model Replacement Cost Vendor & State Contract Bid Number B113 Police 2005 Chevrolet Tahoe 2WD $39,397 Bud Clary Washington State 05916 B182 Police 2002 Chevrolet Tahoe 2WD $39,397 Bud Clary Washington State 05916 B235 Police 2002 Chevrolet Tahoe 4WD $44,817 Bud Clary Washington State 05916 NEW Police N/A Chevrolet Tahoe 4WD $44,817 Bud Clary Washington State 05916 A458 Police 2008 Chevrolet Tahoe 4WD $44,817 Bud Clary Washington State 05916 A459 Police 2009 Chevrolet Tahoe 4WD $44,817 Bud Clary Washington State 05916 TOTAL $258,062 EXHIBITS: A. Bud Clary Chevrolet Quote 2019-8-388 B. Bud Clary Chevrolet Quote 2019-8-387 STAFF RECOMMENDATION: Authorize the purchase of six Police Department vehicles and requested budget adjustments totaling $258,062. All vehicles are within budget and will be purchased from Bud Clary Chevrolet using Washington State Bid Contract Award 05916. AGENDA ITEM #6. k) Vehicle Quote Number: 2019-8-388 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #:05916 Dealer:Bud Clary Chevrolet (W262)Dealer Contact:Becky Davis Dealer Phone:(360) 423-1700 Organization Information Organization:RENTON, CITY OF - 21725 Email:rkahler@rentonwa.gov Quote Notes:B182, B258 Vehicle Location:ADAMS COUNTY Color Options & Qty Black(GBA) - 2 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2020-0501-001 2020 Chevrolet Tahoe Police Pursuit Vehicle 2 $34,420.00 $68,840.00 2020-0501-002 2020 Chevrolet Tahoe PPV 2wd (CC15706)pursuit rated 2 $0.00 $0.00 2020-0501-007 SEATS, DRIVER AND PASSENGER FRONT INDIVIDUAL SEATS, CLOTH TRIM (9U3): 20% middle section removed which also removes the auxiliary power outlet, USB port and input jack for audio system. Does not include floor console. Requires (AZ3) seating(included) 2 $250.00 $500.00 2020-0501-010 Ground studs, auxilary,cargo area inside liftgate(UT7)requires 9C1 police vehicle 2 $88.00 $176.00 2020-0501-012 Wiring, grille lamps and siren speakers (Requires (9C1) Police Vehicle.)(6J3)2 $92.00 $184.00 2020-0501-013 Wiring, horn and siren circuit (Requires (9C1) Police Vehicle.)(6J4)2 $41.00 $82.00 2020-0501-014 Flasher system, Headlamps & Taillamps(6J7)2 $495.00 $990.00 2020-0501-018 Lighting,red and white front auxiliary dome.(6C7)2 $170.00 $340.00 2020-0501-019 Fleet Keyed Alike(6E2)2 $25.00 $50.00 2020-0501-022 Remote Keyless Entry Package includes 6 additional transmitters (Requires (9C1) Police Vehicle.)(AMF) 2 $75.00 $150.00 2020-0501-024 Content theft alarm disable(UTQ)2 $50.00 $100.00 2020-0501-031 (UN9)Radio suppression package, with ground straps 2 $423.00 $846.00 2020-0501-203 4 additional keys(dlr)2 $215.00 $430.00 Quote Totals Total Vehicles:2 Sub Total:$72,688.00 8.4 % Sales Tax:$6,105.79 Quote Total:$78,793.79 AGENDA ITEM #6. k) Vehicle Quote Number: 2019-8-387 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #:05916 Dealer:Bud Clary Chevrolet (W262)Dealer Contact:Becky Davis Dealer Phone:(360) 423-1700 Organization Information Organization:RENTON, CITY OF - 21725 Email:rkahler@rentonwa.gov Quote Notes:B113, A458, A459, Investigations Vehicle Location:ADAMS COUNTY Color Options & Qty Black(GBA) - 4 Tax Exempt: N Vehicle Options Order Code Option Description Qty Unit Price Ext. Price 2020-0501-001 2020 Chevrolet Tahoe Police Pursuit Vehicle 4 $34,420.00 $137,680.00 2020-0501-003 2020 Chevrolet Tahoe PPV 4WD(CK15706)pursuit rated 4 $5,000.00 $20,000.00 2020-0501-007 SEATS, DRIVER AND PASSENGER FRONT INDIVIDUAL SEATS, CLOTH TRIM (9U3): 20% middle section removed which also removes the auxiliary power outlet, USB port and input jack for audio system. Does not include floor console. Requires (AZ3) seating(included) 4 $250.00 $1,000.00 2020-0501-010 Ground studs, auxilary,cargo area inside liftgate(UT7)requires 9C1 police vehicle 4 $88.00 $352.00 2020-0501-012 Wiring, grille lamps and siren speakers (Requires (9C1) Police Vehicle.)(6J3)4 $92.00 $368.00 2020-0501-013 Wiring, horn and siren circuit (Requires (9C1) Police Vehicle.)(6J4)4 $41.00 $164.00 2020-0501-014 Flasher system, Headlamps & Taillamps(6J7)4 $495.00 $1,980.00 2020-0501-018 Lighting,red and white front auxiliary dome.(6C7)4 $170.00 $680.00 2020-0501-019 Fleet Keyed Alike(6E2)4 $25.00 $100.00 2020-0501-022 Remote Keyless Entry Package includes 6 additional transmitters (Requires (9C1) Police Vehicle.)(AMF) 4 $75.00 $300.00 2020-0501-024 Content theft alarm disable(UTQ)4 $50.00 $200.00 2020-0501-031 (UN9)Radio suppression package, with ground straps 4 $423.00 $1,692.00 2020-0501-203 4 additional keys(dlr)4 $215.00 $860.00 Quote Totals Total Vehicles:4 Sub Total:$165,376.00 8.4 % Sales Tax:$13,891.58 Quote Total:$179,267.58 AGENDA ITEM #6. k) AB - 2447 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: Amendment No. 3 to Agreement for Downtown Utility Improvement Project, Phase 3 - Final Engineering and Design RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: David Christensen, Wastewater Utility Engineering Manager EXT.: 7212 FISCAL IMPACT SUMMARY: Funding for Amendment No. 3 of this Agreement in the amount of $973,123 is available from the approved 2019 Water, Wastewater, and Surface Water Utility Capital Improvement Program budgets for the Downtown Utility Improvement Project. There is sufficient funding in the respective budgets to cover this agreement: • Water Utility (425.455590) - $262,743 budgeted, total project budget of $2,000,000. • Wastewater Utility (426.465517) - $369,787 budgeted, total project budget of $4,700,000. • Surface Water Utility (427.475510) - $340,593 budgeted, total project budget of $6,445,847. SUMMARY OF ACTION: The Water, Wastewater, and Surface Water utilities have identified existing infrastructure in the downtown area associated with the proposed roadway improvements to convert existing one-way roadways to two-way roadways. The old utility infrastructure needs to be replaced and upsized to accommodate future economic development and redevelopment projects in the downtown corridor to facilitate revitalization of the area. Replacement of the utilities in advance of the conversion of downtown streets from one-way to two-way streets will allow the roadway improvements to proceed without delay or conflict with utility infrastructure improvements. In March 2017 the city solicited proposals and statements of qualifications for engineering services for the Downtown Utility Improvement Project through the Municipal Research Services Center (MRSC) Consultant Roster and selected Murraysmith, Inc. to perform the work for all phases of the project. Murraysmith, Inc. has completed Phase 1 of the project (CAG-17-066) which consisted of the development of the Conceptual Design Report including identification of system deficiencies, determination of alternative improvements and planning level cost estimates. Phase 2 for this agreement is nearing completion, and advancing the conceptual design to a 50% design level for the proposed utility improvements. Phase 3, Final Engineering and Design, through Amendment No. 3, will advance the 50% design level effort to a point of final plans and specification ready for public bid. The work will include: Easement acquisition for all utilities located on private property. 1. Geotechnical investigations and environmental field studies needed to assure proper shoring, materials, and construction methods are utilized. 2. Environmental permitting including SEPA is completed. 3. Final design for water, sanitary sewer, and surface water improvements. 4. Public information and outreach. 5. Support during project bidding and award process for the project. AGENDA ITEM #6. l) EXHIBITS: A. Agreement STAFF RECOMMENDATION: Execute the Agreement with Murraysmith, Inc. in the amount of $973,123 for Amendment No. 3, implementing Phase 3, Final Engineering and Design of the Downtown Utility Improvement Project. AGENDA ITEM #6. l) AMENDMENT NO. 3 TO AGREEMENT FOR DOWNTOWN UTILITY IMPROVEMENT PROJECT – PHASE 3: FINAL ENGINEERING AND DESIGN CAG-18-154 THIS AMENDMENT, dated August 30, 2019, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Murraysmith, Inc. (“Consultant”), an Oregon corporation. The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-18-154, dated August 20, 2018, to provide necessary services for the Downtown Utility Improvement Project – Phase 2: Preliminary Engineering and Design (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the scope of work and change the amount of compensation in order to add additional areas of design to the scope, provide additional time for completion, and provide the appropriate compensation for the additional final design services. NOW THEREFORE, It is mutually agreed upon that CAG-18-154 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-3 which is attached and incorporated herein. 2.Time of Performance: Section 3, Time of Performance, is amended pursuant to the schedule(s) set forth in Exhibit B-3. All Work shall be performed by no later than October 31, 2020. 3. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $973,123 from $781,549 to $1,754,672, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actual performed according to the rate(s) or amounts specified in Exhibit C-3 of the Agreement, which is attached and incorporated herein. 4.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. AGENDA ITEM #6. l) PAGE 2 OF 2 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Denis Law Mayor Jeffrey S. Kreshel, P.E. Principal Engineer _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form _____________________________ Shane Moloney Renton City Attorney Contract Template Updated 01/19/2019 AGENDA ITEM #6. l) EXHIBITA-3 AMENDMENT 3 SCOPE OF SERVICES DOWNTOWN UTILITYIMPROVEMENT PROJECT PHASE 3:FINALENGINEERINGAND DESIGN CITYOF RENTON Statement of Understanding Under the Agreement for the Downtown Utility Improvements Project,Phase 2 Preliminary Engineering and Design CAG-18-154 dated August 1,2018 and Amendment No.1 dated March 11,2019 between the City of Renton (City)and Murraysmith,Inc.(Consultant),the Consultant developed preliminary design for the water,sewer,and stormwater improvements. This Phase 3 Final Engineering and Design Scope of Services is based on our understanding of the desired Phase 3 work to advance the preliminary design developed in Phase 2 ofthe water,sewer, and stormwater improvements to a bid ready level for the identified Project Improvements.The anticipated Project improvements identified through Phase 2 are illustrated in Attachment A. Phase 3 will include design services to prepare bid ready construction documents for the mains and related appurtenances to the alignments shown in Attachment A.Generally,the appurtenances are expected to include water services,fire hydrants,manholes,side sewers,catch basins,and storm drain laterals.Phase 3 will also generally include design for demolition, abandonment,restoration,for the utility improvements presented in Attachment A. The Final Engineering and Design work includes: I Bid Documents for the water,sewer,and stormwater improvements identified in Phase 2. -Easement acquisition assistance by KPGand Epic Land Solutions. -Geotechnical investigations,environmental field studies,and reports performed by Kleinfelder. I Structural engineering assistance by C6 Engineering. I Public information and outreach performed by Envirolssues. City of Renton MURRAYSMITH DUIP —Phase 3 —Amendment 3 August 2019 1 H:\EVT_Proiects\l8\225l —Renton DUIP Phase 2\601 -Phase 3 Scope DeveIopmem\Fma|Phase 3 DUIPSOW 08l2l9.docx AGENDA ITEM #6. l) Scope of Services The Scope of Services tasks are further detailed via the following four components,where applicable: 1.Subtasks:specific project elements and efforts that will be completed by the Consultant 2.Consultant Deliverables:the finished product that will be delivered to the City via electronic and/or hard copy 3.City Responsibilities:tasks that will be completed and/or elements or information that will be provided by City staff 4.Assumptions:assumptions used to develop each task Task 101 -Project Management Provide for management of Phase 3 of the project and coordination with the project team.The following work elements are included in this task as specifically defined below. Subtasks: 101.1 Project Status Reporting —Report status of work activities,data needs and issues requiring City input through e-mails and phone calls to City overall Project Manager & Utility Project Managers. 101.2 Staff/ConsultantTeam Management —Manage project staff/consultantteam to ensure services are in conformance with the Scope of Services,budget,and schedule. 101.3 Invoices and Budget Oversight —Prepare and submit monthly invoices and progress reports showing current project scope,budget,and schedule status,and identifying key issues or elements of the project that will need to be addressed in subsequent weeks. 101.4 Quality Assurance/Quality Control (QA/QC)—Manage and coordinate in-house quality assurance reviews of all deliverables. Consultant Deliverables: I E-mail project status reports. I Correspondence,e-mails and other documentation. I Monthly invoices and progress reports in electronic format for City's review and approval. City of Renton MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 2 H:\EVT_Projecis\l8\225l —Renton DUIP Phase 2\60l —Phase 3 Scope Deva-|opment\Final Phase 3 DUIP SOW 081?l9.docx AGENDA ITEM #6. l) City Responsibilities: Review project status reports,invoices,and schedule and provide comments to Consultant. Assumptions: Anticipated notice to proceed is September 1,2019. Complete design services according to the schedule contained in this Scope of Services. Task 102 -Project Meetings and Coordination Provide for project meetings and coordination with City staff.Correspondence with others including the City,other utilities,etc.will be performed via phone conversations and e—mai|or meetings and include communication of project decisions,project progress and status,work activities,and issues requiring coordination for design of the City's system improvements.The following work elements are included in this task as specifically defined below. Subtasks: 102.1 102.2 102.3 City of Renton General Project Meetings/Coordination —Prepare for and conduct up to four (4)in person general project coordination meetings with City staff and key team members to discuss project,review project schedule and discuss key elements of the project.Prepare a meeting agenda and summary. Water Utility Design Meetings/Coordination -Prepare for and conduct up to four (4)in person design coordination meetings with City water utility staff and key team members to discuss project,review project schedule and discuss key elements of the project. Prepare a meeting agenda and summary. Provide for project and design coordination with City water utility personnel.All communication will be coordinated through the City Water Utility Project Manager. Correspondence with the City Water Utility Project Manager via phone conversations and e-mail will include the communication of project decisions,project status,work activities, and issues requiring City input. Sewer Utility Design Meetings/Coordination —Prepare for and conduct up to four (4)in person design coordination meetings with City sewer utility staff and key team members to discuss project,review project schedule and discuss key elements of the project. Prepare a meeting agenda and summary. Provide for project and design coordination with City sewer utility personnel.All communication will be coordinated through the City Sewer Utility Project Manager. Correspondence with the City Sewer Utility Project Manager via phone conversations and MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 3 H:\EVT_Projects\l8\2251 -Renton DUIPPhase 2\601 -Phase 3 Scope Development\Final Phase 3 DUIPSOW 08l2l9.docx AGENDA ITEM #6. l) 102.4 102.5 102.6 102.7 102.8 e-mail will include the communication of project decisions,project status,work activities, and issues requiring City input. Surface Water Utility Design Meetings/Coordination —Prepare for and conduct up to four (4)in person design coordination meetings with City surface water utility staff and key team members to discuss project,review project schedule and discuss key elements of the project.Prepare a meeting agenda and summary. Provide for project and design coordination with City surface water utility personnel.All communication will be coordinated through the City Surface Water Utility Project Manager.Correspondence with the City Surface Water Utility Project Manager via phone conversations and e-mail will include the communication of project decisions,project status,work activities,and issues requiring City input. Concurrent City Projects Coordination —Provide up to 40 hours of coordination with the City's Roadway Design Consultant and the City regarding the Rainier Avenue Street Improvements Project and the Williamsand Wells Intersection Improvements Project. City Departments Correspondence and Coordination 9 Provide up to 40 hours of coordination with various City departments (e.g.transportation,maintenance division, and Community &Economic Development)with interest in the project. Franchise Utilities Coordination —Provide up to 40 hours of coordination with franchise utilities (e.g.Seattle City Light,Puget Sound Energy,Comcast Cable,Century Link,and Frontier Communications NW)with facilities within the vicinity of the project.Contact appropriate utilities to confirm presence or absence of facilities in the project corridor and obtain pertinent information and record drawings. Seattle Public Utilities (SPU)and King County Coordination —Provide up to 40 hours of coordination with SPU and King County regarding the Cedar River Pipelines and Eastside Interceptor,respectively. Consultant Deliverables: E-mailsummaries of coordination discussions. City Responsibilities: Coordinate with design team and attend meetings as appropriate and required. Assumptions: City of Renton Meetings will be attended by up to two (2)Consultant team members. The above referenced general project meetings are anticipated to be held jointly with City water,sewer,and surface water utility staff to facilitate coordination of Phase 3. MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 4 ii:\[VT_Projens\l8\22Sl -Renton DUIP Phase 2\601-Phase 3 Scope Dc-velopmc-nl\hnal Phase 3 DUIP SOW 08l2l9.docx AGENDA ITEM #6. l) I The above identified number of general project and individual utility design coordination meetings with the City and/orothers will be attended by up to two (2)Consultant team members. Task 201 —Easement Support Provide easement acquisition assistance for the sewer utility improvements located on the parcels in the Safeway parking lot area.KPG will provide exhibit maps and legal descriptions.The work elements are defined in the subconsu|tant’s proposal included as Attachment B —KPG Proposal. Epic Land Solutions will provide assistance with coordinating and negotiating with property owners.They will help negotiate a fair market value for the easement.The specific scope of work for Epic Land Solutions is included as Attachment F. Subtasks: 201.1 KPGeasement assistance 201.2 Epic Land Solutions 201.3 Coordination with KPG,Epic Land Solutions,and City Consultant Deliverables: I As described in KPG’sand Epic Land Solutions’proposals. City Responsibilities: I As described in KPG’sand Epic Land Solutions’proposals. Assumptions: -As described in KPG’sand Epic Land Solutions’proposals. Task 301 —Geotechnical Investigations,Environmental Field Studies, and Reports Provide geotechnical investigation and environmental field studies for the project area.The purpose is to define the expected soil characteristics and potential contaminated soil extents.The work elements are defined in the subconsu|tant’s proposal included as Attachment C—Kleinfelder Proposal.K|einfe|der's proposal is organized into phases.Phase 3A will be the borings, environmental screening,aquifer testing,lab testing and preliminary Geotech report.Phase 3B will be supplemental environmental services based on the findings in Phase 3A.Phase 3B is expected to include:Phase 3A data evaluation,additional environmental field investigation, City of Renton MURRAYSMITH DUIP —Phase 3 —Amendment 3 August 2019 S H:\EVT_Projects\18\2251 -Renton DUIP Phase 2\601 -Phase 3 Scope Development\Final Phase 3 DUIP SOW 0312l9.docx AGENDA ITEM #6. l) laboratory analysis,and report.Phase 3C will include Final geotechnical recommendations and assistance to the final design. Subtasks: 301.1 Phase 3A Geotechnical Preliminary Design with Environmental Monitoring 301.2 Phase 3B Supplemental Environmental Services 301.3 Phase 3C Final design 301.4 Coordination with Kleinfelder Consultant Deliverables: I As described in Kleinfelder's proposal. City Responsibilities: I As described in Kleinfelder's proposal. Assumptions: I As described in K|einfelder’s proposal. Task 401 —Environmental Documentation and Permitting Assistance Provide for environmental documentation and permitting assistance for the project including coordination with the City and project team.The following work elements are included in this task as specifically identified below. Subtasks: 401.1 SEPA Checklist —Prepare SEPA checklist for the project improvements.Provide assistance to the City in preparing the public review notice. 401.2 Ecology Construction Stormwater General Permit —Prepare Ecology Construction Stormwater General Permit. 401.3 Stormwater Site Plan (SSP)—Prepare SSP for the project improvements. 401.4 Construction Stormwater Pollution Prevention Plan (CSWPPP)—prepare CSWPPP for the project improvements. City of Renton MURRAYSMITH DUIP—Phase 3 -Amendment 3 August 2019 6 H:\fVT_l"roje(ts\l8\22S1 »Renton DUIP Phase 2\601 -Phase 3 Scope Developnie-nl\Funal Phase 3 DUIP SOW 081219.docx AGENDA ITEM #6. l) Consultant De/iverables: I SEPA Checklist I Ecology Construction Stormwater General Permit -ssp I CSWPPP City Responsibilities: I Review SEPA Checklist,Ecology Construction Stormwater General Permit,SSP,and CSWPPP and provide comments to Murraysmith I Coordinate and pay for advertisement with the newspaper of record (SEPA). Assumptions: I Ecology Construction Stormwater General Permit will be transferred to awarded contractor at start of construction. I No other environmental documentation,permitting,or critical area studies will be required for the project outside of or for preparation of the SEPA checklist. Task 500 —Final Design This task will include coordination with City staff and development of final design to include a complete package for utility improvements for the project based on comments from the City's review of the preliminary (Phase 2)design.Final design plans,specifications,and estimate will be presented at the 90 percent and 100 percent completion level for review by the City.Elements of this task will include: I Preliminary (Phase 2)design drawings (50 percent design completion level)will be revised to and further developed to incorporate comments from the City's review of the preliminary design.Develop design plans to approximately the 90 percent design completion level. I Murraysmith will prepare technical specifications and appendices to support the design and to be included in the project Contract Documents.Specifications will be prepared based on the City’s standard special provisions to the most current WSDOT Standard Specifications. I The engineer's opinion of probable construction cost (50 percent design completion level) will be revised per the design revisions and will include a schedule of estimated quantities, unit prices,and total construction cost.Develop engineer's opinion of probable construction cost estimate to approximately the 90 percent design completion level. City of Renton MURRAYSMITH DUIP —Phase 3 —Amendment 3 August 2019 7 H:\EVT_Projecls\18\22Sl —Renton DUIP Phase 2\601 »Phase 3 Scope Dev:-lopment\Final Phase 3 DUIP SOW 08l2l9.d0(x AGENDA ITEM #6. l) I Submit 90 percent design package,including near complete plan set,technical specifications,and engineer's opinion of probable construction cost,to the City for review and comment.City comments will be consolidated and provided electronically to Murraysmith. I The 90 percent design package will be revised to incorporate comments from the City's review of the 90 percent design.Develop design plans,technical specifications,and engineer's opinion of probable construction cost that are 100 percent complete.Revise bid proposal quantities to reflect 100 percent complete design package. I Submit 100 percent design package,including complete plan set,technical specifications, and engineer's opinion of probable construction cost,to the City for review and comment. City comments will be consolidated and provided electronically to Murraysmith. I The 100 percent design package will be revised to incorporate comments from the City's review of the 100 percent design.Develop design plans,technical specifications,and engineer's opinion of probable construction cost that are ready for bidding.Revise bid proposal quantities to reflect a bid-ready design package. I Submit stamped and signed bid ready plans and technical specifications to City for distribution. I Plans will include the following o Water,Sewer,and Surface Water improvement plans and profiles (1”=20’Hor, 1"=S'Vert) o Thrust restraint design for water main and fittings,and special circumstances for sewer and storm drain pipe. I Thrust restraint will consist of thrust blocks and mechanically restrained joints. Thrust blocks will be based on City standard details.Sewer and storm drain pipe are not anticipated to require thrust restraint,however,restrained joint pipe may be used in special circumstances. 0 Water main connection details (1”=10’Hor) o Corrosion protection design for portion of water main crossing over or under SPU’s pipelines I NW Corrosion Engineering will collaborate with us to develop appropriate design details.NW Corrosion Engineering proposal is included as Attachment G (pending). City of Renton MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 8 H:\EV'T_Pro;ects\l8\))S1 —Renton DUIP Phase 2\601 A Phase 3 Scope Dc-velopmenl\Fm3l Phase 3 DUIP SOW 0812 l9.docx AGENDA ITEM #6. l) 0 Design of each crossing of SPU’s pipelines and of other existing and new utilities will be considered on a case-by-case basis. 'Preliminary coordination with SPU indicates trenchless crossing is not a requirement.Therefore,trenchless installation is not included in this scope of work. 0 Trench patching 0 Design ofADA curb ramps (allowance) For cost tracking purposes,this task will be broken down by utility as defined below. Subtasks: Subtask 501 —Water System Improvements Prepare 90%,100%,and Bid-ready design packages for water system improvements Subtask 502 —Sewer System Improvements Prepare 90%,100%,and Bid-ready design packages for sewer system improvements The new 21-inch diameter sewer on S 3”‘Street will be designed to go through the box culvert. Our structural engineering subconsultant,CG Engineering,will design bracing for the exterior of the box culvert to reinforce the culvert walls.CG Engineering's Scope of Work is included as Attachment D. Subtask 503 -SurfaceWater System Improvements Prepare 90%,100%,and Bid-ready design packages for surface water system improvements. Surface water improvements will include storm drain mains,laterals,and connections to existing drainage structures where applicable and as shown in the Phase 2 50 percent submittal.Additions, and deletions to the surface water improvements depicted on the 50 percent submittal are described below. Surfacewater improvements willinclude design of an access vault for the box culvert under Rainier Ave S at S 3”‘Street.Per City direction,the access vault will allow for two 36"diameter openings (with manhole frame and covers)into the box culvert and will be supported by the earth around the box culvert (not the box culvert itself).Murraysmith will develop up to two preliminary design alternatives before incorporating the vault into the 90 percent plans.CG Engineering will provide structural engineering for the design of the culvert access.CG Engineering's Scope of Work is included as Attachment D. The City has evaluated the capacity ofthe box culvert and determined that the 21-inch sewer pipe going through the upper third of the box culvert will not adversely affect the hydraulic flow City of Renton MURRAYSMITH DUIP —Phase 3 —Amendment 3 August 2019 9 H:\EVT_Projects\18\2251 -Renton DUIPPhase 2\60l -Phase 3 Scope Deve|opment\Final Phase 3 DUIPSOW 081219.docx AGENDA ITEM #6. l) capacity of the system.The City would like to be able to rehabilitate the concrete culvert in the future.Murraysmith will develop concepts with the City to evaluate whether future rehabilitation is possible. The surface water improvements at 200 Mill Ave site have been deleted from the project due to delay in the schedule for the new development.In lieu of the improvements at 200 Mill Ave, Murraysmith will prepare design for removal and replacement of storm drain pipe in Mill Ave between S 2"”Street and Houser Way 5.The City may not include these improvements in the construction contract,depending on the final alignment of the new storm drain system. Murraysmith will prepare draft and final Stormwater Technical Information Report for the project. The TIRwill be similar to the Wells and Williams Project example provided by the City. Subtask 504 —Curb Ramp Design (Allowance) Murraysmith will work with the City to minimize the impacts of new catch basins on existing curb ramps,however,there are likely a few locations in which the storm drain improvements will impact the existing curb ramps.Our understanding is that disturbed curb ramps will need to be replaced with curb ramps that meet Americans with Disabilities Act (ADA)requirements. Murraysmith’s experience is that curb ramp design effort varies significantly based on a number of factors,including the existing geometry and constraints at the site.Due to the variable nature ofADA curb ramp design,we have included an allowance in the budget.Murraysmth will perform ADA curb ramp design (including field work,Maximum Extents Feasible documentation,and design drawings)up to the extent of the allowance,unless otherwise approved in advance by the City through a budget amendment. Subtask 505 —Front End Documents (Limited) Revise City standard front-end documents tailored to the project with City comments and as necessary to meet project requirements. Consultant Deliverab/es: I 90 percent and 100 percent plans at half size (11x17),technical specifications,front-end documents and engineer's opinion of probable construction cost will be prepared and submitted to the City in electronic format (PDF and Word)for review and comment. I Bid-ready stamped design plans at half size (11x17)and full size (22x34),technical specifications,front-end documents and engineer's opinion of probable construction cost will be prepared and submitted to the City in electronic format (AutoCAD,PDF and Word). City of Renton MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 10 H:\[V1_Pmjects\18\22Sl —Ramon DUIPPhase 2\60l -Phase 3 Scope Developrnentvinal Phase 3 DUIP SOW 08l2l9.docx AGENDA ITEM #6. l) City Responsibilities: I Provide electronic files,and periodic updates of text,forms,schedules and other components of the City's current Standard Supplemental Special Provisions (technical specifications)and front end documents. I Complete review of the design/bid documents at 90 percent and 100 percent design completion level with written comments. I City to coordinate and submit bid-ready contract documents for advertisement in Builders Exchange,So|icitBid,or similar service. Assumptions: I Anticipated drawing list is provided in the following sections.Approximately 100 sheets are anticipated. I Drawings will be developed at 1-inch =20—feet(horizontal)scale and 1-inch =5 feet (vertical)scale in AutoCAD electronic format. I City review period is assumed to be 10 working days. I Only one (1)set of review comments per design submittal will be received from the City. I Relevant City standard details will be included as an Appendix to the specifications document. I Specifications shall be developed using the City's standard specifications along with the 2018 WSDOTstandard specifications I City standard front ends will require nominal editing outside of project specific information.Murraysmith’s support services for front end document coordination will be performed up to the extent of the fee estimate,unless otherwise approved by the City by contract amendment. I City standard front end documents include Division 1 specifications. I Per City direction,street restoration will be limited to trench patching only. I Concrete restoration will be limited as much as possible.City will work with Murraysmith to minimize the need to build ADAcurb ramps as part of this project. I Traffic control will be specified as the contractor's responsibility during construction.No traffic control drawings are included in this scope.City input on traffic control requirements may be included as notes on the drawings. City of Renton MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 11 H:\EVT_Projects\l8\22S1 «Renton DUIPPhase 2\601 -Phase 3 Scope Development\FinaI Phase 3 DUIP SOW 08l219.docx AGENDA ITEM #6. l) I Per City direction,roadway drainage will be designed to work with the existing street elevations. I No water quality treatment facilities are included in our scope. I Murraysmith will prepare the stormwater Technical Information Report with input from the City. I Design of ADAcurb ramps is included up to the limit of the allowance. Task 601 —Public Outreach Provide public information and outreach assistance as requested by the City during Phase 3 of the project.The work elements are described in the subconsu|tant’s proposal as Attachment E — Envirolssues Proposal. Subtasks: 601.1 Prepare project stakeholder list and Outreach Plan 601.2 Develop Project Information Material 601.3 Support community outreach 601.4 Prepare month progress reports and invoice 601.5 Murraysmith coordination with Envirolssues Consultant De/iverables: I As described in Envirolssues’proposal. City Responsibilities: I As described in Envirolssues’proposal. Assumptions: I As described in Envirolssues’proposal. Task 701 —Services During Bid Period (Limited) Under this task,assistance will be provided to the City during the project bidding and award process for the project.Murraysmith will provide typical services on an as-needed basis as outlined below: City of Renton MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 12 H:\E\/T_Projecls\l8\22Sl Renton DUIP Phase 2\601 -Phase 3 Sropo [)evelopmenl\fina|Phase 3 DUIP SOW 08l2l9.docx AGENDA ITEM #6. l) Subtasks: 701.1 Bidder Inquiries —With direction from the City,respond to questions from bidders, subcontractors,equipment suppliers and other vendors regarding the project plans and specifications.Maintain a written record of communications during bidding process. 701.2 Addenda —Assist the City in the preparation of any addenda as necessary to clarify the contract documents. 701.3 Bid Review Award —Attend bid opening.Prepare bid tabulations and assist the City with evaluating the bids.Prepare the written bid summary,recommend award of the construction contract,and prepare the contract document for signatures.Review Notice of Award package developed by City staff prior to formal issuance. Consultant Deliverables: I Written responses to bidder’s questions as required. I Addenda as required for the City to distribute to the plan holders. I Bidtabulation I Award recommendation City Responsibilities: I The City will be responsible for tasks associated with printing bid documents,document distribution,bid advertisement,addenda distribution,plan holder administration,bid evaluation,bid tabulation,etc. Assumptions: I Murraysmith’s support services during bidding will be performed up to the extent of the fee estimate,unless otherwise approved in advance by the City through a budget amendment. I Up to twelve (12)responses to bidder inquiries will be prepared. I Up to three (3)addenda will be prepared for the City. Task 801 —Phase 4 —Services During Construction Scope Development Prepare for and meet with City personnel to review and discuss the desired/required subsequent phase (Phase 4)work in support of the project construction.Develop,verify,and refine a scope of work and budget for the engineering services or the construction phase of the project. City of Renton MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 13 H:\EVT_Projects\l8\2251 -Renton DUIPPhase 2\601 —Phase 3 Scope Development\Final Phase 3 DUIPSOW 081219.docx AGENDA ITEM #6. l) Subtasks: 801.1 Phase 4 Scoping —Prepare for and meet with the City to develop Phase 4 (Services During Construction)requirements.Develop Draft Phase 4 Scope of Services and budget for City review.Incorporate City comments on Draft Scope of Services and budget and submit Final Phase 4 Scope of Services and budget. Consultant DeIiverabIe(s): I Phase 4 Scope of Services and budget,draft and final City Responsibilities: I Review and provide comments on the Draft Scope of Services and budget Assumption(s): I None Schedule Work will begin upon receipt of a signed contract amendment and notice to proceed,or other agreeable written authorization.We will begin our work and proceed in a timely manner with an anticipated completion of Phase 3 (through Bid Period Services)of the project by no later than October 30,2020,assuming notice to proceed is given in August 2019.See Exhibit B-2 for additional schedule details.This schedule is based on timely input and information from City staff and others including the collection of requisite information and documentation,staff input,and feedback regarding design document(s)or other project matters. City of Renton MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 14 H:\EVT_Projerts\l8\225l —Renlon DUIP Phase 2\601 -Phase 3 Scope DevelopmenI\Final Phase 3 DUIP SOW 081219.docx AGENDA ITEM #6. l) Drawing List No.of Sheets Description Cover,Title Sheet,Vicinity Map,and Index of Drawings 4 Symbols,Legend,Abbreviations and Designations General Notes 1 Survey Control Plan and Notes and Key Map 2 TESCPlan and Notes 13 Water Plan &Profile 3 MiscellaneousWater Details 24 Sewer Plan &Profile 3 Miscellaneous Sewer Details 16 Stormwater Conveyance Plan &Profile 9 Stormwater Collection Profiles (6 per sheet)and MiscellaneousStormwater Details 4 Box Culvert Access and Bracing 3 Cathodic Protection 18 Restoration Plans (including ADA curb ramp details) 100 Total Sheets Attachments: A —Project Improvements B —KPG Proposal (dated 5/28/19) C —Kleinfelder Proposal (dated 6/27/19) D —CG Engineering (dated 7/24/19) E—Envirolssues Proposal (dated 5/10/19) F—Epic Land Solutions Proposal (dated 7/23/19) G —NW Corrosion Engineering Proposal (dated 7/23/19) City of Renton MURRAYSMITH DUIP —Phase 3 —Amendment 3 August 2019 15 H:\EVT_l’ro)e:is\1E\2ZS1 Rcniun DUIP Wia3e2\E(i1—Ph::e 3 scape ocvclapmcmvmai Phase 3 now sow 081219 am AGENDA ITEM #6. l) an-nmm»mu.m.¢n-u alvoluvlunvnv untumvtnxuinmn ncunuwlvvmruxmsx nnunmwmuvzuv u1AuInu:n|1uuAvIurnvu:vn:n£>«oI»cvm1wonInu mm. .am......=.m.,u«.:mu.uumuu.m4~»u.uo.z.».muu.xm-wmm mum-mumeswzanvmrn-mnxvamncvumnaertnumvnnwnmmvmuw ) :munaysmnlr ———/Rentfi”Q Clty of Renton DUIP Water,Sewer.and Stormwater Improvements liven:-I unlmu :Scan Inn an g am...Mum ;Via llam Th'::',“.:,E:m"'::""‘:3-D-'°&5-‘L"._/;\_IAttachmen!A * v':z":'u:”‘“ ' Onnnm ’“»-'.‘»e73"z»<En Phase 3 -Project mm...mu a -an Improvements.c......\.vw-2 s....:... AGENDA ITEM #6. l) ATTACHMENT B KPG Phase 2 Survey Legal Descriptions across Safeway parking lot Project Assumptions: 0 Proposed easements will be located on assessor’s parcel nos.182305-9063 (Vader Investments LLC),000720-0199 (Safeway Inc)and 182305-9071 (Safeway Inc). 0 Separate legal descriptions will be prepared for each separate tax parcel. 0 KPGwill utilize the existing legal descriptions contained in title reports which we have on file from past projects to facilitate preparation of the legal descriptions. Scope of Work: KPG shall prepare up to three (3)separate legal descriptions with map exhibits for permanent easements and up to three (3)separate legal descriptions with map exhibits for temporary construction easements. Assumptions:City will provide their latest easement recording template to ensure that legal description attachments contain the appropriate reference headers (i.e Exhibit A,Exhibit B,etc.) Deliverables: Signed and stamped legal descriptions for each proposed easement. AGENDA ITEM #6. l) Project:Murraysmith,Inc. Renton Downtown Utility Improvements Project Supplemental Topographic and Utility Mapping 5128/2019 Total FeeLaborHourEstimate Survey Project Survey- Manager Surveyor Technician 210.00 S 140.00 $117.00 Description $ Safewa Parkin Lot Le al Descrl tions Legal descriptions for 3 permanent easements and 3 TCE's 1 18 ]8 2,730.00 Prepare six (6)map exhibits 1 I 8 45 1,146.00 Total Hours 2 18 I 8 I 5 3,456.00 AGENDA ITEM #6. l) ATTACHMENT C K‘KL El_NFE(.05}? V Bright People.Right Solutions. June 27,2019 Kleinfelder Project No.20181376.001A Mr.Jeff Kreshel,PE,Principal Engineer Murraysmith,Inc. 520 Pike Street,Suite #1350 Seattle,WA 98101 SUBJECT:Proposal for Geotechnical and Environmental Consulting Services Phase 3:Geotechnical and Environmental Field Studies and Reporting Downtown Utility Improvements Project Renton,Washington Dear Jeff: Kleinfelder is pleased to submit this proposal for geotechnical and environmental consulting services in support of the proposed City of Renton Downtown Utility Improvements Project (DUIP).Kleinfelder is committed to providing quality service to Murraysmith,Inc.(Murraysmith), and the City of Renton,commensurate with your wants,needs,and desired level of risk.If a portion of this proposal does not meet your needs,or if those needs have changed,Kleinfelder stands ready to consider appropriate modifications,subject to the standards of care to which we adhere as professionals.Modi?cations such as changes in scope,methodology,scheduling,and contract terms and conditions may result in changes to the risks assumed by the client,as well as adjustments to our fees. PROJECT UNDERSTANDING Our project understanding is based on discussions with yourself and preliminary site plans provided by Mr.Ty Tadano,Principal Engineer,of Murraysmith as recently as May 2019.We understand the City of Renton is planning to reconstruct water,sewer,and stormwater utilities in a portion of the downtown corridor approximately bounded by South 2"”Street on the north,South 3"Street on the south,Rainier Avenue South on the west,and MillAvenue South on the east. The speci?c project boundariesand extent of reconstruction varies for each of the utilities.Our proposed scope of services is based on the project boundaries (Site)as depicted in the site plan provided by Murraysmith in April of 2019 and forms the bases of our attached Proposed Site and Exploration Plan. Replacement,rehabilitation and/or upsizing of the individual utilities are anticipated clue to age, capacity needs,condition,and/or maintenance requirements.South 2”“Street and South 3'“ Street are major arterial roadways located within the City's Center Downtown area and are lined by a variety of commercial businesses,Renton High School,and numerous other mixed-use properties and contain several other utilities,both public and private. Based on communications with Murraysmith we understand that the utility depths will generally range between 5 and 15 feet deep depending on the utility and location.Further,we understand that utilities will be deepest utilities will be north and east of the intersection with South 3"‘Street and Whitworth Avenue South,and the City would like borings in this area to be spaced at approximately 150 feet on center. 20181376.001A/SEA19P96443 Rev1 Page 1 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street.Suite 100.Redmond.WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) PRIOR SERVICES Kleinfelder completed a Preliminary Geotechnical and Environmental Review dated September 1,2017,which consisted of a desk-top level study.In April 2019 we installed seven groundwater level monitoring wells spaced across the alignment.The wells were installed in April in order to enable monitoring of groundwater levels to begin during the last of the wet season,and ideally identify the approximate seasonally high groundwater levels in the area.Results of the well installation are summarized in a letter dated May 9,2019.We willcontinue to monitor groundwater levels about once per month through September.Samples obtained from these wells are in storage and will be tested as part of our forthcoming study. SITE SOIL AND ENVIRONMENTAL CONDITIONS Based on our desktop study and observations made during monitoring well installation,sur?cial soils in the project area are comprised of fillsoils.Fillsoils may consist of well compacted material free of organics (engineered fills)or poorly compacted materials containing organics,timbers. debris,and other unknown objects (undocumented fills).The native soils underlying the ?ll soils range from alluvium to till-likeglacial drifts.During our installation of the monitoring wells,in boring MW-1 a very dense layer of siltstone was observed starting at approximately 20 feet below ground surface.The groundwater levels ranged from 7.0 to 16.1 feet below ground surface. During the desktop environmental review,we identified 57 regulated and non-regulated facilities with the potential to impact subsurface soil andlor groundwater within the boundaries of the original site.Within or adjacent to the reduced project footprint are 23 regulated and non-regulated facilities with the potential to impact subsurface soils or groundwater.Of these,7 were ranked Risk Level #1 and 17 were ranked Risk Level #2.These facilities may have used,andlor stored, hazardous materials or petroleum products.Risk Level #1 facilities were de?ned in the desktop study as those facilities where evidence of a release to soils and/or groundwater has been reported in the regulatory records;however,the extent of those impacts beneath the roadways was not determined during the desk top study.Risk Level #2 facilities are those with the potential for soil or groundwater impacts based on current or former site use.Based on the relatively large project area and historical uses,it is also possible that one or more previously unidentified releases will be encountered during construction.Most of the identified current and historical facilities of concern used,and/or stored,petroleum hydrocarbons or chlorinated volatile organic compounds (solvents);therefore,these are the most likely contaminants to be encountered along the utilitycorridors. During installation of MW6,located near 615 S 3rd Street (Piazza Park Side),environmental impacts (petroleum hydrocarbons)were identified.The impacts were noted at 10 feet below ground surface,which was at the groundwater interface.We secured soil samples and delivered them to a third-party environmental testing laboratory;test results are summarized in our May 9 letter. PROJECT APPROACH The overall project is broken into four phases as follows: 20181376.001A/SEA19P96443 Rev1 Page 2 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street.Suite 100.Redmond.WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) Prior,Completed Phases: a Phase 1 Conceptual Analysis &Design:This phase of the project included preliminary desktop-level geotechnical and environmental studies by Kleinfelder.This was completed on September 1,2017. o Phase 2 Preliminary Design Support -Groundwater Level Monitoring Wells:In this phase of the project,Kleinfelder installed seven geotechnical borings that were completed as 2-inch diameter PVC groundwater level monitoring wells.The wells will identify seasonal variations of depth to groundwater across the project area and allow the team to evaluate what locations may require dewatering during construction. Phases Currently Proposed in This Document: 0 Phase 3A Geotechnical Preliminary Design and Environmental Monitoring: Geotechnical and limited environmental ?eld studies/screening and reporting,and development of 50%plans by the project team. o Phase 3B Environmental Supplement:Additional environmental field studies,as warranted,based on Phase 3A ?eld study.We have provided a placeholder scope and budget for Phase 3B based on the assumption that the location and number of supplemental environmental explorations (push-probes)will be determined after Phase 3A is complete. a Phase 3C Final Design:Developmentof plans and specifications by the project team with Kleinfelder providing consulting support as well as shoring and dewatering recommendations and contaminated materials construction management planning. Future Phase,to be Scoped Later: 0 Phase 4 Construction Management:This is anticipated to include periodic consulting and support for submittal and RFI review.This scope will be provided under a future proposal. SCOPE OF SERVICES Phase 3A:Geotechnical Preliminary Design &Environmental Monitoring The purpose of Kleinfelders Phase 3A geotechnical and preliminary environmental services will be to perform explorations within the boundaries of the site to identify soil lithology and collect soil samples for laboratory testing for geotechnical and environmental purposes.Aquifer testing will be conducted to evaluate dewatering requirements.Based on the observed soil lithology and laboratory testing we will provide geotechnical design recommendations for the proposed utility improvements. The preliminary environmental monitoring will consist of ?eld-screening soils during the geotechnical investigation for apparent contaminant impacts and submitting select soil samples for laboratory analysis.This approach provides cost savings by collecting environmental data during the geotechnical investigation,which will reduce the number of additional environmental borings that may be required to characterize the project area.In the recently completed Phase 2 monitor well installation,one of six borings exhibited environmental impacts,which served to identify both apparently “clean"and "impacted"areas along the corridor. 20181376.001A/SEA19P96443 Rev1 Page 3 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27.2019) KLEINFELDER 14710 NE 87th Street.Suite 100.Redmond,WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) Additional environmental sampling (Phase 3B)will be conducted as necessary to assess groundwater quality and potential soil impacts in areas not assessed during the Phase 3A geotechnical investigation where utility excavation may encroach suspected contaminated areas and where dewatering may be necessary. The following presents the geotechnical tasks (G1-G4)and environmental tasks (E1-E2)to conducted for the Phase 3A scope of services. Phase 3A Task G1:Geotechnical and Environmental Screening Field Investigation This task willinclude the geotechnical investigation and environmental soil screening.We plan to complete 18 hollow-stem auger borings,combined geotechnical and environmental,within the boundaries of the site.The borings will be advanced using either a truck-mounted rig and/or a rubberized track rig.All borings are planned to be 30 feet in depth,except for 2 borings that are planned to be 20 feet and 45 feet in depth.The boring depths are estimates and actual depths will vary based on site conditions and potential environmental concerns.The purpose of the one deeper borings is to collect enough data to properly evaluate the potential of settlement (buildings, roads,existing utilities,etc.)caused by dewatering;estimate potential dewatering flows by identifying aquifer thickness;and estimate the dewatering induced radius of in?uence.Our proposed Site and Exploration Plan is attached. The locations of the geotechnical borings are distributed at approximate 150-to 800-foot centers along the Site utility corridors.The approximate 150-foot centers spacing are along South 3'“ Street based on our discussion with Murraysmith.A portion of the selected boring locations correspond with areas identified as having the potential for soil and/or groundwater contaminant impacts;therefore,we have included the cost for installation of ?ve 2-inch PVC monitoring wells and environmental laboratory analysis of ten soil samples during Phase 3A.If the groundwater elevations identi?ed in the wells are within the anticipated depth of the utility excavations in a given location,that well may be sampled for groundwater contaminants,during Phase 3B. We have included three aquifer tests with this proposal to evaluate the in-situ hydraulic properties of the soil lithology,which will be used to evaluate dewatering requirements and flows.The aquifer tests will be conducted in select wells previously installed in Phase 2. Geotechnical soil sampling will consist of SPT samples taken at 2.5-foot intervals in the ?rst 10 feet and 5-foot intervals thereafter.Additionally,we plan on collecting 12 Shelby Tube samples at various depths.During geotechnical drilling,all soil samples will be ?eld screened for organic vapors using a field-calibrated photoionization detector (PID).If evidence of contaminant impacts is identified by visual staining or elevated PID readings,we will collect soil samples for environmental laboratory analysis.All of these explorations will be observed and logged by a Kleinfelder engineer and/or geologist.The asphalt surface will be repaired by the driller by patching with concrete,which we assume will be acceptable to the City based on plans for future road reconstruction.If environmental screening identi?es suspected soil impacts,the augers and downhole sampling equipment will be decontaminated prior to mobilizing to the next boring.For costing purposes,we have assumed a total of 5 borings willneed decontamination and monitoring wells will be installed in one boring for future groundwater sampling. All drill cuttings are to be drummed into barrels with lids.Drums that contain soil with no visible indication of contamination and no elevated PID readings will be deemed ‘‘clean’’and hauled off- site as clean cuttings.Drums that contain soil with visible staining and/or elevated PID readings 20181376.001A/SEA19P96443 Rev1 Page 4 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street,Suite 100,Redmond,WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) willbe deemed "impacted”and will need to be stored within the boundaries of the site (location of storage area to be identi?ed at a later date and provided by the city,but assumed to be within 1 mile of the drillsite).Once the appropriate environmental laboratory testing has been completed the impacted drummed soils willbe disposed of.Provided that the City promptly executes disposal manifests that are required for pick-up and disposal,we estimated that the soils will be removed within 14 days of initial storage.For the purposes of this cost estimate,we have assumed the soil analysis conducted for the given boring will be adequate for disposal pro?ling and have not included additional lab fees for disposal profiling.We have assumed up to ten drums of impacted soil and five drums of impacted water will require disposal. Kleinfelder will notify the One-Call Utilitylocate services prior to exploration so the member utility companies can mark their facilities.Due to the dispersed locations of the wells,One-Call will require a site meet prior to locating.Additionally,we will have the proposed Site boring locations scanned by a private utility locator in order to clear any unmarked/private utilities.We have included additional labor to attend both utility clearance meets.We also request that the City provide us with available utility maps.We have also included use of an air knife to pothole up to 5 feet deep in 18 locations.In some instances,potholing may not be performed at the borehole, but at adjacent utilities to verify locations. The City should be aware that penetrating the site's surface is inherently risky,especially since much of the proposed utility alignment is near existing utilities.It is impossible to determine with certainty the precise location of all structures that may be buried in the ground.Kleinfe|der’s fee is not adequate to compensate for both the performance of the services and the assumption of risk of damage to such structures.Although Kleinfelder will make all reasonable effort to avoid damage to utilities,disruption of utilities or damage to underground structures will be the responsibility of the City.Services rendered by Kleinfelder to repair them will be billed at cost. Of our 18 planned borings,we estimate that 12 can be drilled in on-street parking locations and 3 can be drilled in a median,and that traf?c control will not be needed in these locations.The City review of our traf?c control plans will dictate which borings will likely require lane closures and we assume work hours will be limited,thereby reducing production rates.We have included costs for traf?c control,including signage and ?aggers,at six boring locations.We will develop traf?c control plans for submission to the City for street use permits and safety at the work sites. We have assumed that the City will waive fees for street use permits.We anticipate that the approximate exploration locations depicted on our Site and Exploration plan will be adjusted due to utility conflicts,etc. Phase 3A Task G2:Aquifer Testing This task will include aquifer testing in three of the six previously installed groundwater level monitoring wells to evaluate hydraulic conductivity and transmissivity.The hydraulic conductivity and transmissivity are essential input for dewatering evaluation.Aquifer testing will be in the fonn of slug tests.The slug testing includes up to three slug-in and three slug-out tests at each location.Kleinfelder staff will perform the tests and evaluate the data recorded during the tests. Prior to aquifer testing,these wells will be developed by the driller to create good contact with the aquifer.Well development will produce some waste water.The water will be drummed and a sample collected for disposal profiling.We have assumed a total of three drums of wastewater will be produced from the aquifer testing.Estimated drum disposal costs are included,but could vary depending on what,if any,contaminants are identi?ed in the water. 20181376.001A/SEA19P96443 Rev1 Page 5 of 14 May 30.2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street.Suite 100,Redmond,WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) The software used to evaluate the slug testing data and to estimate hydraulic properties will be AQTESOLV created by HydroSOLVE,lnc.,2303 Horseferry Court,Reston,VA,USA. AQTESOLV provides visual and automatic methods for matching mathematical solutions such as the Neuman method to aquifer test data.It is a water resource and environmental industry accepted standard. Using the data generated from soil analysis,and slug test data,we will estimate a range of anticipated hydraulic conductivities,flow rates,and radii of influence from dewatering activities. Phase 3A Task G3:Geotechnical Laboratory Testing This task will include laboratory testing for the geotechnical samples.For identi?cation and estimating soil properties we plan on performing 20 Atterberg limits,8 hydrometers,30 percent ?nes (-200 washes),15 grain size analyses,120 natural soil moisture contents,and 2 modified proctors.In addition,for settlement evaluation,we plan on performing 4 one—dimensional consolidation tests. Phase 3A Task G4:Preliminary Geotechnical and Dewatering Evaluation Report A Kleinfelder Professional Geotechnical Engineer and a Hydrogeologist willprepare a Preliminary Geotechnical and Dewatering Evaluation Report based on the findings of our assessment.The Preliminary Geotechnical and Dewatering Evaluation Report will include: o A site and exploration plan showing approximate exploration locations; o A summary of the field and laboratory programs including exploration logs; o A discussion of the site geology and sur?cial and subsurface conditions encountered including soils and groundwater; o A summary of contaminated soils laboratory test results,if encountered; o A summary of the pavement sections encountered in our explorations; o Recommendations for re—use of trench spoils for back?ll,as well as imported bedding and structural back?ll; o Compaction recommendations; 0 Recommendations for stabilization of trench subgrade,as appropriate; o Recommendations for temporary excavation support and shoring; o A discussion of potential settlement concerns and estimates of potential ground settlement due to dewatering drawdown; o Slug test results; a Flow estimations and radius of influence estimations for dewatering; 0 Table showing estimated ground water drawdowns with distance from excavation; 0 Description of appropriate dewatering technologies; 0 Recommendation of preferred dewatering approach;and o Recommendations for any supplemental explorations in Phase 3. 20181376.001A/SEA19P96443 Rev1 Page 6 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street.Suite 100.Redmond,WA 98052 p I425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) We willtransmit an electronic copy of the draft report for review by the City within about six weeks of completion of the field exploration program.We will meet with the Murraysmith and/or the City of Renton to discuss the findings of our assessments and address report comments.Based on our discussion and your written comments on our draft report,we will prepare a ?nal geotechnical and dewatering evaluation report.We willtransmit up to five hard copies of the ?nal geotechnical and dewatering evaluation report and an electronic copy to you within two weeks of our receipt of written draft report comments. Phase 3A Task E1:Limited Environmental Screening and Analysis As detailed above,environmental screening of soil samples will be conducted during the geotechnical drilling.In borings where soil contamination is identi?ed during field screening,one sample per boring will be retained where visual and PID readings indicate the highest potential for contaminant impacts.We have assumed soil samples will be submitted for lab analysis from 6 of the 18 geotechnical borings.The soil samples will be submitted to an EPA certified analytical laboratory for analysis of Total Petroleum Hydrocarbons (TPH)by method NV\/'l'PH-HCIDand VOCs by.EPA Method 8260.For the purposes of this proposal we have assumed up to 10 soil samples will be submitted for laboratory analysis.If additional lab analysis is deemed necessary, this would incur additional cost beyond this estimate. The three wells proposed for Slug testing will require well development that will produce excess groundwater.The water willbe retained in drums and characterized for appropriate disposal.One sample per well will be collected and analyzed for (TPH)by method NV\lTPH-HCIDand VOCs by EPA Method 8260. Phase 3A Task E2:Environmental Screening Data Analysis and Reporting Results of the environmental screening conducted during the Phase 3A geotechnical preliminary design phase will be reported in the geotechnical report.A Kleinfelder environmental scientist will review the field vapor screening and laboratory analytical results and evaluate the location, possible source(s)and contaminant characteristics.The environmental results will be presented in the geotechnical report,and will include laboratory analytical results,tables and figures identifying the locations and reported contaminant concentrations of the soil samples collected. Phase 3B:Supplemental Environmental Services Phase 3B will include collecting additional environmental samples within the boundaries of the site at select locations identified as having the potential for soil and groundwater impacts based on Kleinfelder’s desk top environmental screening and the Phase 3A investigation findings.The purpose of Phase 3B would be to assess locations of potential environmental concern not assessed during Phase 3A,as well as to supplement the Phase 3A data in areas where contaminants were detected to identify those areas where impacted soil and/or groundwater may be encountered during utilityconstruction. The ?nal scope for Phase 3B will be developed based on the ?ndings of the Phase 3A investigation.This proposal provides an anticipated level of effort and associated fee for planning purposes.The revised scope and cost estimate will be submitted after completion of Phase 3A. While numerous locations within the project area have been identified as having the potential for groundwater impacts that could complicate construction dewatering;it is possible that the utility excavations may not extend to groundwater in some of those locations.The groundwater 20181376.00’lA/SEA19P96443 Rev1 Page 7 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street,Suite 100.Redmond.WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) elevations will be compared to the anticipated excavation depths for utilitywork in a given area to determine what locations within the project area may require dewatering during construction. Additional environmental investigation will then be conducted in those locations where potential environmental impacts were identified in the desk-top study and dewatering appears necessary. Phase 3B Task E3:Environmental Data Evaluation and Final Scope Preparation Kleinfelder will confirm the final scope of services for Phase 3B upon completion of the geotechnical investigation and environmental screening (Phase 3A)and the team's determination of locations likelyto require dewatering during construction.Depth to water,contaminant sources, and anticipated excavation depths will be considered.The assessment scope of services will be developed with the team's input and willbe based on the desired level of de?nition for contaminant locations and extent.We will confirm a ?nal scope of work and fee estimate prior to initiating field work. Phase 3B Task E4:Environmental Field Investigation and Laboratory Analysis The environmental investigation will be conducted using a direct-push hydraulic drilling rig (geoprobe).For the purposes of this proposal we anticipate advancing 8 borings to a depth of approximately 20 feet.The final number and location of borings will be determined after completion of Phase 3A exploration and will depend partly on the number of impacted areas identified during Phase 3A.It is possible fewer borings will be necessary if groundwater is deeper than proposed utility alignments. During the investigation,soil samples will be collected continuously during boring advancement and logged according to the Unified Soil Classi?cation System (USCS).The soil samples will be screened for organic vapors using a ?eld-calibrated PID.Kleinfelder will select one soil sample from each boring where visual and PID readings indicated the highest potential for contaminant impacts to be submitted for laboratory analysis.Upon completion of each soil boring,a groundwater sample will be collected by connecting new,disposable tubing to a peristaltic pump and inserting the tubing through the drilling rods into the borings.No permanent well will be installed.Additional groundwater samples may be collected from monitoring wells installed during the geotechnical investigation Phase 3A if there is indication of contaminants in the area.We have assumed up to 5 groundwater samples will be collected for lab analysis from the wells. The soil and groundwater samples will be collected in laboratory-prepared sampling jars,placed on ice and submitted to the laboratory under chain-of-custody (COC).One soil and one groundwater sample from each boring will be submitted for analysis of NWTPH-HCID,then for either TPH-GRO or TPH-DRO depending on the NWTPH-HCID results,and VOCs by EPA Method 8260B.Additional laboratory analysis may be conducted to assess for contaminants specifically required for discharge permitting,to be determined.Forthe purposes of this proposal we estimate a total of 8 soil and 13 groundwater samples. Consistent with the Phase 3A field work,Kleinfelder will notify the One—CallUtilitylocate services prior to exploration.Additionally,we will subcontract a private utility locator in order to clear any unmarked/private utilities.A number of the borings will likely require lane closures and we assume work hours will be limited,thereby reducing production rates.We will develop traf?c control plans for submission to the City for street use permits and safety at the work sites.We have assumed that the City willwaive fees for street use permits. 20181376.001A/SEA19P96443 Revl Page 8 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street,Suite 100,Redmond,WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) Phase 3B Task E5:Review Data and Summary Report Kleinfelder will prepare a report summarizing our environmental investigation and identifying those areas with detected soil and/or groundwater contamination.The report will document the field investigation,soil and groundwater sampling methodology,and the laboratory analytical results.It willinclude tabulated soil and groundwater analytical data,a scaled Site map with boring locations,and recommendations for any additional characterization. Phase 3C Final Design Geotechnical and Environmental Services Kleinfelder will confirm the final scope of services for Phase 3C upon completion of Phases 3A and 3B. Phase 3C Task 1:Revised Geotech Design and Construction Recommendations Kleinfelder will review changes to the project plans including alignments and invert depths and provide revised geotechnical design and construction recommendations,and issue a revised report,as appropriate.Kleinfelder will revise recommendations for the design of shoring systems and dewatering,if needed.At this time we have included a modest placeholder budget for this task as it may not be necessary. Phase 3C Task 2:Contaminated Materials Management Plan Kleinfelder will develop a Contaminated Materials Management Plan (CMMP)to provide guidelines for safe handling,storage and disposal of contaminated soil and materials during construction in general accordance with federal and state regulations.The extent,location and nature of impacted soil and/or groundwater in the project corridor is currently unknown.Kleinfelder can prepare a basic ContaminatedMaterials Management that would identify the known contaminants of concern and their approximate locations,health and safety considerations,lab analysis required for soil disposal profiling and general material handling protocols (s.a.covering stockpiles to limit runoff,etc.). The primary materials management challenge will be managing impacted groundwater during dewatering activities.The location,contaminants,and potential volumes of impacted groundwater that will be produced during dewatering is unknown.Therefore,the materials management solutions for groundwater may be straightfonlvard or complex.If the City requires development of a detailed plan of how to store,treat,permit,discharge impacted groundwater,the materials management plan will be significantly more complex.If the city has the ability to negotiate discharge of impacted groundwater to the local sewer system (not storm drain)the groundwater management will be much less complex. Phase 3C Task 3:Settlement Evaluation I Plan and Specification Support Kleinfelder will identify areas of potential settlement I settlement risks due to construction dewatering.A settlement monitoring plan will be developed along the alignment for those areas within the most signi?cant influence of dewatering wells.We will assist with the incorporation of a settlement monitoring plan into the project specifications. We will assist in incorporating the geotechnical and environmental recommendations into the ?nal design documents (plans and specifications). 20181376.001A/SEA19P96443 Rev1 Page 9 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street,Suite 100,Redmond,WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) Phase 3C Task 4:Geotechnical Risk Management Plan If requested,Kleinfelder will assist the project team in implementing a geotechnical risk management plan that includes mitigation for known risks and contingencies for unknown risks related to project construction.Some applicable risk items for the project include higher groundwater than expected,dewatering induced settlement,unanticipated contamination of soil or groundwater,damage to existing utilities,and unknown ground conditions (particularly if any trenchless methods or alignment changes are considered). FEE We propose to perform the above detailed scope of services based on our standard 2019 rates on a time and materials basis not to exceed a total fee of $282,410.A breakdown of our proposed fee is presented below. Phase 3A:Geotechnical Preliminary Design with Preliminary Environmental Monitoring Task G1:Geotechnical and Environmental Screening Field Investigation Kleinfelder Labor $53,740 Kleinfelder Mileage I Expenses I Equipment $2,270 Locatel Driller I Air Knife I Traffic Control I Drums 65 160 Task G1 Total $121,170 Task G2:Aquifer Testing Kleinfelder Labor $6,230 Kleinfelder Mileage I Expenses I Equipment $1,160 Traffic Control I Drums 3 080 Task G2 Total $10,470 Task G3:Geotechnical Laboratory Testing Kleinfelder Labor $1,800 Geotechnical Laborato Testin 15 425 Task G3 Total $17,225 Task G4:Geotechnical and Dewatering Evaluation Report Kleinfelder Labor 19 645 Task G4 Total $19,645 Task E1:Environmental Data Evaluation and Final Scope Preparation Kleinfelder Labor $3,210 Field E ui ment 900 Task E1 Total $4,110 Task E2:Environmental Screening Data Analysis and Reporting Kleinfelder Labor $2,800 Environmental Laboratory §4,200 Task E2 Total $7,000 Phase 3A Total $179,620 20181376.001A/SEA19P96443 Rev1 Page 10 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27.2019) KLEINFELDER 14710 NE 87th Street.Suite 100,Redmond,WA 98052 p |425.636.7900 f|425.636.7901 AGENDA ITEM #6. l) Phase 3B:Supplemental Environmental Services Task E3:Environmental Data Evaluation and Final Scope Preparation Kleinfelder Labor §4,750 Task E3 Total $4,750 Task E4:Environmental Field Investigation and Laboratory Analysis Kleinfelder Labor $18,985 Kleinfelder Mileage I Expenses I Equipment $1,035 Locate I Driller I Air Knife I Traf?c Control I Drums $18,320 Anal?ical Laboratory §6,900 Task E4 Total $45,240 Task E5:Review Data and Summary Report Kleinfelder Labor §7,600 Task E5 Total $7,600 Phase 3B Total $57,590 Phase 3C:Final Design Phase 3C Task 1:Revised Geotech Design and Construction Recommendations Kleinfelder Labor §6,800 Task Phase 3C Task 1 Total $6,800 Phase 3C Task 2:Contaminated Materials Management Plan Kleinfelder Labor for Basic Plan $7,500 Additional Kleinfelder Labor for Complex Plan §15,000 Task Phase 3C Task 2 Total $22,500 Phase 3C Task 3:Settlement Evaluation I Plan and Specification Support Kleinfelder Labor §9,300 Task Phase 3C Task 3 Total $9,300 Phase 3C Task 4:Geotechnical Risk Management Plan Kleinfelder Labor §6,600 Task Phase 3C Task 4 Total $6,600 Phase 3C Total $45,200 PHASE 3A,3B AND 3C TOTAL $282,410 This fee does not include costs associated with construction observation,testing or engineering consultation during construction,review of project plans and specifications,or additional work requested by reviewing authorities.It is also possible that the information obtained in the field during this investigation will require more detailed analysis than we currently anticipate. Kleinfelder would be pleased to provide such additional services,upon request. 20181376.001AISEA19P96443 Rev1 Page 11 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street,Suite 100,Redmond,WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) SCHEDULE We are prepared to begin work within 3 to 4 weeks of receiving a signed contract.Note that the start date is largely influenced by the driller availability and City permits.We anticipate our Phase 3A geotechnical and environmental exploration will last approximately 2 weeks. We will transmit a draft report for review by Murraysmith and the City of Renton within about 6 weeks of completion of the field exploration program.We will meet with the Murraysmith and/or the City to discuss the ?ndings of our assessments and address report comments.Based on our discussion and your written comments on our draft preliminary report,we will prepare a final preliminary geotechnical and dewatering evaluation report.We willtransmit three hard copies of the final preliminary geotechnical and dewatering evaluation report and one electronic copy to you within two weeks of our receipt of your written draft report comments ASSUMPTIONS Based on information available during our preparation of this proposal the following assumptions apply: o Geotechnical borehole spacing of approximately 150-to 800-feet is acceptable,additional borings may be added under a separate scope,if appropriate; o Right-of-entry and site access permission will be provided by Murraysmith and/or the City of Renton,including potential private property /utilityeasement areas; o This scope is based on assumed geotechnical results in Phase 3A and 3B.Modifications to this scope and project budget maybe required to best meet the project needs. a Available historical and as-built information will be provided by Murraysmith and/or the City of Renton; o Where road closures are required,field exploration can be completed during normal business days Monday -Friday,but only within closure windows providing 8 hours of work. Where borings will only require occupancy of on-street parking or parking lots,field exploration can be completed between the hours of 8:00AM and 3:30PM seven days a week; o Field exploration can be scheduled to occur sequentially on all exploration locations to avoid multiple subcontractor mobilizations; o The City of Renton willwaive street use permit fees; o Drummed soil cuttings and water can be stored within 1 mile of the Site; 0 Not more than 10 drums will require disposal and of those,not more than 5 will contain impacted soil or water; o Air-knife potholing will be required at every location for Phase 3A explorations; o Boring locations and elevations,including monitoring well standpipe elevations,will be surveyed by others after completion; 0 Traffic control will be required at all Phase 3A boring locations,no more than 3 slug test locations;and, o Reading water levels at two monitoring wells will likely requiring traf?c control. 20181376.001AISEA19P96443 Rev1 Page 12 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27.2019) KLEINFELDER 14710 NE 87th Street,Suite 100.Redmond,WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) LIMITATIONS This proposal speci?cally excludes the assessment of environmental characteristics (particularly those involving hazardous substances such as lead,asbestos,pesticides,herbicides, petrochemicals and others substances at the site). Although risk can never be eliminated,more detailed and extensive investigations yield more information,which may help understand and manage the degree of risk.Since such detailed services involve greater expense,our clients participate in determining the level of service that provides adequate information for their purposes at acceptable levels of risk.Our work will be performed in a manner consistent with that level of care and skill ordinarily exercised by other members of Kleinfelder’s profession practicing in the same locality,under similar conditions and at the date the services are provided.Our conclusions,opinions and recommendations will be based on a limited number of observations and data.It is possible that conditions could vary between or beyond the data evaluated.Kleinfelder makes no guarantee or warranty,express or implied,regarding the services,communication (oral or written),report,opinion,or instrument of service provided. Regulations and professional standards applicable to Kleinfelder’s engineering services are continually evolving.Techniques are,by necessity,often new and relatively untried.Different professionals may reasonably adopt different approaches to similar problems.As such,our services are intended to provide the Client with a source of professional advice,opinions and recommendations based on our limited number of field observations and tests,collected and performed in accordance with the generally accepted engineering practice that exists at the time our services are rendered and may depend on,and be qualified by,information gathered previously by others and provided to Kleinfelder by the Client. During the course of the performance of K|einfelder's services,hazardous materials may be discovered.Kleinfelder will assume no responsibility or liabilitywhatsoever for any claim,loss of property value,damage,or injury that results from pre-existing hazardous materials being encountered or present on the project site,or from the discovery of such hazardous materials. Nothing contained in this proposal should be construed or interpreted as requiring Kleinfelder to assume the status of an owner,operator,generator,or person who arranges for disposal, transport,storage or treatment of hazardous materials within the meaning of any governmental statute,regulation or order.The client will be solely responsible for notifying all governmental agencies,and the public at large,of the existence,release,treatment or disposal of any hazardous materials observed at the project site,either before or during performance of Kleinfelder’s services.The client will be responsible for all arrangements to lawfully store,treat, recycle,dispose,or othenivise handle hazardous materials,including cuttings and samples resulting from Kleinfelder’s services,beyond those specifically addressed herein. This proposal is valid for a period of 60 days from the date of issue.This proposal was prepared speci?cally for the client and its designated representatives and may not be provided to others without Kleinfelder’s express permission. 20181376.001A/SEA19P96443 Rev1 Page 13 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street,Suite 100,Redmond,WA 98052 p |425.636.7900 f |425.636.7901 AGENDA ITEM #6. l) CLOSURE We understand that a formal contract will be sent to us containing the agreed upon scope of services and budget.If you have any questions regarding the contents of this scope of services and budget or require additional information,please contact us at (425)636-7900. Sincerely, KLEINFELDER {gt/;%g/Ag;WWMGYW Corinne Hillard,PG Marcus B.Byers,PE Senior Environmental Project Manager Principal Geotechnical Engineer Attachments:Proposed Site and Exploration Plan Fee Schedule 20181376.001A/SEA19P96443 Rev1 Page 14 of 14 May 30,2019 ©2019 Kleinfelder (Revised June 27,2019) KLEINFELDER 14710 NE 87th Street,Suite 100.Redmond.WA 98052 p |425.636.7900 f|-125.636.7901 AGENDA ITEM #6. l) -mwm 5/mmm_.:smm».;—;3M mum ———~svurslumsamrwmvcmruummumuopzmagayamnuuzsLwmmnummm.wu«ou.»wmg wow mouon no ’use a ’‘Ea ‘M -«=’z-a='GE0l:ECNNl!:Lm;N.;.;n Am?oxlmi?s SCALE (teen LEGEND 1°“'““5'5"‘msuusu Mamvoaws wzu.LDCAWDNwar Mw-a e manaxums ulmrranma wm mane»I K LE INF E L DE I?WEWEDEV “S W V V "1 KB41 O HIOPDSED zzzorzcnmclu.Home Lu:A1<o><‘V MvMPeo0k-ll9MWW-W-nus D9101;°°W"'°VV"R‘g“_:g:'m’;:‘fG"Y‘n':'5”“°‘5°' ,w wzmszu ugrgvs AGENDA ITEM #6. l) KLEINFELDER 2019 FEE SCHEDULE PROFESSIONAL STAFF RATES* Professional .......................$102/hour Staff Professional ...............$128/hour Project Professional ...........$157/hour Principal Professional ......$182/hour Senior Principal Professional...55 225/hour Project Manager ....................$168/hour Senior Project Manager .........$225/hour Designer/Drafter ....................$99/hour Senior Designer/Drafter .........$127/hour Project Controls Professional ..................................$115/hour Senior Project Controls Professional .......................$182/hour TECHNICAL STAFF RATES Technician ..............68/hour Senior Technician 93/hour Inspector ......93/hour Senior lnspec or.120/hour Construction Manager 168/hour Administrator ................$71/hour Project Administrator....$106/hour Minimum Charges for Office Time Per Day .......................................................One Hour at Applicable Rate Kleinfelder reserves the right to adjust the fee schedule on projects not completed within 180 days from the contract signature date‘ Public works projects or projects receiving public funds may be subject to Prevailing Wage laws.The above rates do not apply to projects subject to prevailingwages.Hourly rates for those projects will be supplied separately. *Applies to all professional rates including but not limited to civil,mechanical,chemical,electrical,geotechnical and environmental engineers;industrial hygienists;geologists;hydrogeologists;hydrologists;and computer specialists. Hourly rates assume that other direct costs will be billed and reimbursed by the client.Kleinfelder reserves the right to adjust the fee schedule on projects where other direct costs are not reimbursed. Kleinfelder Fee Schedule 2019B Revised 03/2019 AGENDA ITEM #6. l) ATTACHMENT D =6 civil 8:structural ENGINEERING engineering &planning July 24,2019 Murraysmith Ty Tadano,PE,Principal 520 Pike Street,Suite 1350 Seattle,WA 98101 206.462.7030 ty.tadano@murraysmith.us Pro‘ect City of Renton Culvert Alterations SW Sunset Boulevard &Rainier Ave South Renton,WA 98057 Scoge of Work The City of Renton would like to construct a small vault on top of an existing 8’tall x 10’wide box culvert that is buried 5’below grade.The vault will be used to provide access from the ground surface into the box culvert below.Because existing records are not available for the box culvert,a support frame will be designed to span across the width of the box culvert,so that the additional loads from the vault are not imposed on the box culvert.CG Engineering will provide the structural engineering design of the support frame which will span across the top of the culvert and support the proposed vault.The support frame will likely consist of concrete beams with small diameter pipe piles at the ends (outboard of the culvert walls).in addition to supporting the vault,the concrete support frame will locally strengthen the box culvert so that a new access hole or holes can be cut through the roof.We have assumed that a precast vault will be used, and the design of the vault will be the responsibility of the supplier,which is typical for precast vaults. At a separate location,a new 21"sewer main will need to cross through the existing 8’tall x 10’wide box culvert.A new 30"—36"hole will be cored through each side wall of the box culvert to allow passage of the 21”sewer main through the culvert.CG Engineering will provide the design and drawings of a steel frame that will strengthen each side wall of the culvert at the location of the cored hole.The steel frame will likely consist of vertical steel tube strongbacks and interconnecting horizontal steel tubes above and below the cored hole. Structural engineering drawings consisting of structural notes,plans,sections,and details of the structural conditions will be provided.We anticipate that five structural drawing sheets will be needed.In addition, structural specifications and cost estimates will be provided for the 60%,90%,and 100%submittals. In addition to the culvert alteration work,CG Engineering will provide the structural design for the vertical support of 66”¢and 51.5”¢water pipes where crossing trenches are required.The structural support will consist of a steel beams spanning across each trench with straps extending down to temporarily support the water pipes during excavation.Stamped structural calculations and a single structural drawing sheet will be provided for SPU review and approval. 250 4th Avenue South,Suite 200 Edmonds,WA 98020 ph.425.778.8500 |f.425.778.5536 www.cgengineering.com AGENDA ITEM #6. l) City of Renton Culvert Alterations July 24,2019 Murraysmith Page 2 of 3 We will respond to building department comments within our scope of work and make necessary revisions to obtain a building permit.We will also provide bidding support services consisting of responses to bidder questions and review of potential substitution requests from the bidders during the bidding phase.Revisions to the structural drawings,if needed,will be summarized in a single addendum. Structural PS&E Design Fee =$29.570.00 (NTE) Assumptions 0 Autocad compatible site plans will be provided for our use 0 Construction support services are not included in this scope of work 0 Design of the precast vaults will be by others 0 We will work to design a cost-efficient structure,but value-engineering services undertaken after design is underway may be considered an additional service. 0 Revisions due to owner or contractor-initiated changes,or changes required due to unforeseen conditions,may be considered an additional service. 250 4th Avenue South,Suite 200=6 Edmonds,WA 93020 —— ENGINEERING ph.425.778.8500 I f.425.778.5536 www.cgengineering.com AGENDA ITEM #6. l) City of Renton Culvert Alterations July 24,2019 Murraysmith Page 3 of 3 2019 Schedule of Charges Personnel Charges Hourly Rate Principal $215.00 Associate Principal $190.00 Project Manager $170.00 Structural Engineer III $150.00 Structural Engineer II $130.00 Structural Engineer I $110.00 Civil Engineer III $150.00 Civil Engineer II $130.00 Civil Engineer I $110.00 Planner $130.00 CAD Drafter Ill $105.00 CAD Drafter ll $95.00 CAD Drafter I $85.00 Clerical $80.00 :5 §3iZ2“d’2”3$§Z§§§3“'5”“2°° TOE ph.425.778.8500 |f.425.778.5536 ENGINEERING www.cgengineering.com AGENDA ITEM #6. l) CITY OF RENTON CULVERT ALTERATIONS STRUC'I'UR.-XL ENGINEERING LEVEL OF EFFORT CG ENGINEERING Tusk1.Project Management I.I Correspondence &Counlinnlian w/Prime Consullaul &Team 8 8 81.520110 1 2 Inlnmal SIafI‘Managv:nIen(8 S SL720 00 I 3 M:cIim:(Assumc I)4 4 S760 00 Suhmml 3 I2 0 0 o 20 I sJ.oon.no Task 2 -60%Design Phase I '.’.l Dc\'cIop 60%Stmcluml Drawings '1 -I 28 16 50 I 56.35000 Z '1 Technical Speci?czllicns 2 2 $380 00 Z 3 Smxclural COSIEslimnlc 2 2 $380.00 Sublalul 2 8 28 I 6 0 54 57.1I 0.00 Task 3 -9|)“/u DcsignPhase 3.I Respond &Incurpor.1l::Tcmu K;Owner Comments 2 6 8 Sl,l60.U0 3 2 Develop 90%Structural Dnu\'ivIgs Z Z 36 20 60 37,390.00 3.3 Technical Spcci?calions 3 2 4 5540 00 3.4 Slmclural Cost Estimate 2 2 $180 00 Submlul 2 8 42 20 2 74 $9,470.00 Task -1-100%Design Phase -I I Fommlly Rcspond to BmlduuzDcpanmcnl Comments 2 6 8 SI,l60.EIO 4 2 Dcvclnp I00”/o Slruclural Drawings 1 2 I2 I0 26 33.32000 4,3 'I‘z:cImicaI Speci?calions I I SI‘)0.00 4.4 SII'\JCllIl’a1CUSIEslimnlz:I I SI‘)0‘l]0 Suhlullll 2 6 I 8 I0 0 36 $4,860.00 Task 5 -Bidding and Award S.I Btdder Inquiries 2 4 SLI90 00 5 2 Addendum (Assume I)4 4 Suhmml Task 6 -Pipe Prmeclinn Plan (SPU) 6 I Slruclural Designand Slmcmml Drawing Sheel .\'uhmml AGENDA ITEM #6. l) ATTACHMENT E Envirolssues -Public Outreach Scope Renton Downtown Utility Improvements Project -Phase 3 Scope of Services,May 10,2019 Project Overview and Background In general,this work is intended to advance design for improvements to water,sewer,and stormwater utility systems to address identified deficiencies to support future development within the defined study area of downtown Renton.The project limits focus on the downtown business area. Replacing,rehabilitating,and/orupsizing the individual utilities are anticipated due to age,capacity needs,condition and/ormaintenance requirements.S 2nd Street and 5 3rd Street are major arterial roadways located within the City's Center Downtown area and are lined by a variety of commercial businesses,Renton High School,and other mixed-use properties and contain several other utilities,both public and private. Two primary outreach milestones are anticipated during this phase of work:a design update coinciding with the 90%design milestone,as well an update at the final design milestone,prior to construction start in early 2020.This work does not include formal pre-construction outreach and notifications,which are assumed in the next phase of work. Phase 3 Duration The second phase of this project is expected to last approximately 7 months,from June 1 through December 31,2019. Task 1 Public Informationand Outreach Purpose:Provide public information and outreach assistance as requested by the City during Phase 3 of the project. 0 Subtask 1.1 —Prepare Project Stakeholder List and Outreach Plan:Based on project area research and information provided by the City,prepare an outreach plan including project stakeholder list and recommended contact methods,coordinated with technical schedule. 0 Subtask 1.2 —Develop Project InformationMaterial:Develop and design public information materials,which will include: o Website content:Prepare content for one (1)project webpage that includes background information and links to key materials (e.g.,project fact sheet),and up to one (1) update.Subconsultant will coordinate with the City's webmaster who will manage the webpage. 0 Project fact sheet:Prepare fact sheet with project overview,schedule,design details, and project contact information to post on the website and to share electronically,by mail,and at in-person events and meetings.Includes up to one (1)fact sheet and one (1)update near final design,as new project information is available. 0 Subtask 1.3 —Support Community Outreach:Prepare for and attend public briefings and meetings.Activities may include: Renton Downtown Utility Improvements Project May 10,2019 Public Outreach Scope —Envirolssues Page 1 AGENDA ITEM #6. l) 0 Community briefings:Coordinating and attending up to two (2)downtown business and resident meetings at outreach milestones (a total of four [4]meetings).Appropriate groups to brief could include groups such as the Renton Downtown Partnership Board of Directors.Support will include corresponding with organizations to schedule meetings, drafting a project "blurb”that organizations can share through their communication channels,developing draft and final presentation material,attending meetings with City or consultant staff presenter to assist with setup and notetaking,and providing a summary of comments and questions received at the meeting. 0 Public meeting:Planning and attending up to one (1)City public event.This may take the form of a daytime or evening open house/"drop-in"style meeting where businesses and residents can learn more about the project.This meeting will occur at the 90% design milestone.A basic meeting plan will be developed to organize logistics and staffing.Meeting content will include presentation,display boards,comment cards and sign-in sheet. 0 Project newsletter:Coordinating up to two (2)mailed newsletters to the project area (based on fact sheet content)that will inform the project area of design progress and project schedule,coinciding with outreach milestones. o Constituent responses:Assist in drafting responses to constituent questions,up to 15 total. Subtask 1.4 —Prepare Monthly Progress Reports and Invoices.Prepare and submit progress reports and monthly invoices showing activities completed,budget,and schedule status,and identifying key issues. DeIiverable(s): Draft and final project stakeholder list and outreach plan Draft and final project website content and one update Draft and final project fact sheet and one update Draft and final newsletter mailers (up to 2) Draft and final display boards (up to 8) 0 Project outreach graphics (maps,diagrams)to include in materials (up to 4 individual graphics) 0 Community meeting public input summaries (up to 5) 0 Draft and final responses to constituent inquiries (up to 15) 0 Monthly progress reports/invoices (up to 7) Assumption(s): Renton Downtown Utility Improvements Project Public Outreach Scope —Envirolssues Participation in meetings and public events is limited to those defined under this task. Subconsultant participation will include attending meetings and preparing a brief public input summary after each event.City or other team member(s)will present. Subconsultant will provide assets to support meetings,as needed (laptop,projector,easels, comment boxes) City will cover direct costs for public meeting space,equipment rental and refreshments. City webmaster will format and populate project website with content and graphics provided by Subconsultant. Draft deliverables will be provided for up to two rounds of City review prior to finalization. May 10,2019 Page 2 AGENDA ITEM #6. l) 0 City will be responsible for reproducing and distributing project materials,including fact sheets, newsletters and display boards;subconsultant will perform graphical layout coordinate with printing/mailhouse vendors as needed. Renton Downtown Utility Improvements Project May 10,2019 Public Outreach Scope —Envirolssues Page 3 AGENDA ITEM #6. l) Cast estimate Staff Fully Loaded Bllling Rate ‘4 ‘‘‘*’ Task 1.1 Total Hours Total labor TOTALHDURS TOTAL LABORCOST TOTALDIRECTCOST‘ TOTAL ‘Direct costs include miscellaneous reproduction costs and personal vehicle mileage. Renton Downtown Utllity Improvements Project May 10,2019 Public Outreach Scope -Envirulssues Page 4 AGENDA ITEM #6. l) ATTACHMENT F Epic Land Solutions,Inc.’ Puget Sound Regional Office 900 Jefferson Street SE Box 1726 Olympia,WA 98507 Main (360)3504786 July 23,2019 Ty Tadano,P.E.Via Email:ty.tadano@murraysmith.us Principal Engineer Murray Smith 520 Pike Street,Suite 1350 Seattle WA 98101 RE:Right of Way Scope of Work for the City of Renton —Sewer Easements Dear Ty: Epic Land Solutions,Inc.("Epic”)is pleased to provide Murray Smith and the City of Renton the following fee proposal for their Sewer Easement Project.This letter confirms our commitment to provide real property and right of way services for this project,as well as outlines our scope of work and fee proposal.We appreciate your interest in Epic,and look we forward to working with you to serve the real estate consulting needs of the City of Renton. SCOPE OF WORK Epic understands that this project is locally funded with no federal funds and acquisition efforts are required to obtain 3 permanent sewer easements.Epic‘s Project Manager,Dianna Nausley—McKeon,will enable the City's project goals by managing these services from start to finish.We anticipate that the key tasks and deliverables for this project will include: 1.Right of Way Services Project Management 2.Property Rights Acquisition/Negotiations,including Title Examination and Clearance 3.Appraisals 1.Right of Way Services Project Management The Project Manager will interface with the City and its partners to manage the scope of the real estate services necessary for this project including Coordination ofvaluation efforts.Epic will prepare and maintain a detailed project schedule and provide weekly progress reports to the City.Project management services includes meetings,right of way project guidance,coordination efforts with the valuation team,file maintenance,status reports,file close out,and budget tracking/analysis. 2.Property Rights Acquisition/Negotiations &Title Examination and Clearance Epic will review Agency«supplied title reports for the affected parcels and provide Title Review Memos identifying all potential encumbrances to project team members.Epic will assist in clearing the necessary encumbrances priorto closing,if feasible.Epic will facilitate recording and payment with City staff,if necessary. CREATING LANDSOLUTIONS FOR THE PUBLIC GOOD www.EpIcLand.com Page 1 of 4 AGENDA ITEM #6. l) Right of Way for City of Renton,Public Works Department Scope of Work for Sewer Easements Project Epic will provide real estate acquisition and negotiation services for the 3 parcels impacted by this project. Epic will prepare all right—of—waydocuments and offer letters in accordance with the City's right-of—way procedures manual for acquisition of impacted properties.Epic will draft the acquisition documents using City-approved forms or quality control of any forms that are created directly by City staff for pre—acquisition review,before any offers are made to property owners. Epic agents will act in good faith always and will never coerce owners in an attempt to settle the parcel.All negotiations will start with an in—person presentation of all offers when feasible.We will identify property owner issues,concerns and differences early on and document that information in the individual parcel negotiation diary.Epic will work with City staffthroughout the negotiation process with the property owner until settlement is reached. 5*’ Appraisal Reports For the purposes of our fee proposal,contained herein,we are assuming that this project will require three (3)appraisals and no administrative offer summaries.Appraisals will be prepared by Epic in-house appraisal group on WSDOT’sApproved Appraiser List and will create one (1)appraisal report for each of the 3 parcels impacted in this project. PROJECF TIME FRAME We assume the City has ordered title reports and Right of Way plans will be complete prior to the issuance of the Notice to Proceed (NTP).Our staff has the availability to start the when the City issues the NTP.The acquisition is expected to be complete within 4 months after the City establishes Just Compensation.The expected term of the project is four (4)months. COST PROPOSAL Real Estate Services Task Total Cost Per Task 1.Right of Way Services Project Management 5 1,503 2.Acquisitions &Negotiations &Title Review,Clearing,and Pre—C|osing-3 parcels $9,032 Sub Total $10,535 Mileage/Tolls/Travel Expenses l S 500 Postage/Overnight Packages $50 —H Sub Total $17,450 Total Cost $27,984 Fees will be billed based on time and expense.Invoices for hourly charges,supported by description of work, and for reimbursable costs,supported by copies of original bills,invoices,expense account and other miscellaneous supporting data,shall be submitted monthly. ASSUMPTIONS 1.Assumes 4 client meetings,monthly status report preparation,and related tasks. 2.Assumes 3 parcels impacted with 3 unique owners. CREATING LANDSOLUTIONS FOR THE PUBLIC GOOD www.EpicLand.corn Page 2 of 4 AGENDA ITEM #6. l) Right of Way for City 0!Renton,Public Works Department Scope of Work for Sewer Easements Project .,l _. Assumes WSDOT Right of Way document templates will be utilized where the City has no preference. Assumes no condemnations will occur,however eminent domain support will include impasse letters, and copies,owner files and diaries sent to the attorney.Deposition,court testimony and expert witness fees are additional,to be compensated on a time and materials basis. 6.Assumes 3 acquisitions for permanent easements,no full acquisitions or relocations. 7.Assumes project has no delays and that scope can be completed within 4 months from NTP. 8.Fees and hourly billing rates are valid for 120 days. 9.Litigation guaranties are not included but can be provided for an additional fee. 10.Legal descriptions of right of way area,plat maps,project plans,and right-of-way maps will be provided by City at the Notice—to—Proceed. 11.Cost does not include purchase of preliminary title reports.Preliminary Title Reports and any necessary updates will be supplied by the City. 12.Epic will conduct a detailed analysis of the title.Tasks related to title clearance may result in additional scope/fees. 13.Agency with provide Right of Way Plan before discussions with the property owners will commence. 14.Signed conveyance documents will be delivered to the City to process payment and recording.Epic can provide escrow,payment and recording oversight at additional cost. 15.The actual rate billed shall be based on the direct salary of the individual having performed the work, plus overhead and profit.These rates will be re~ca|culated at the beginning of each calendar year. 16.Assumes completed acquisition file will be provided to the City for retention. CLOSING If you have any questions,please don't hesitate to contact me at (360)350-4786 or dnausl eymckeon@epic|and.com.We lookforward to working with Murray Smith and the City of Renton on this and future opportunities. Sincerely, EPIC LANDSOLUTIONS,INC. Dianna 7/Zcutaéety-77{cKea¢z Dianna Nausley-McKeon,SR/WA,R/W-RAC Regional Manager CREATING LANDSOLUTIONS FOR THE PUBLICGOOD www.Epi cLand.com Page 3 0” AGENDA ITEM #6. l) Right of Way for City of Renton,PublicWorks Department Scope of work for Sewer Easements Project Dianna Nausley-McKeon,SR/WA,R/W-RAC,Right of Way Project Manager Total Years of Experience:28 Years with Firm:1 Education:A.A.,Business Administration,Tacoma Community College Industry Coursework:WSDOT No-ROW-VerificationCourse Administrative Settlement eLearning Course;WSDOT ROW and NEPA integration Course;WSDOT Basic Acquisition Policies Course;WSDOT Appraisal Scoping and ROW Certifications;IRWA 801 -United States Land Titles;IRWA 800 —Principles of Real Estate Law;lRWA 506 —Advanced Business Relocation Assistance;IRWA S05 — Advanced Residential Relocation Assistance (PE);IRWA S04 —Computing Replacement Housing Payments (PE);lRWA S02 — Non-Residential Relocation Assistance (PE);IRWA S01 —Residential Relocation Assistance (PE);IRWA 303 — Managing the Consultant Process (PE);IRWA 205 —Bargaining Negotiations;IRWA 201 —Communications in Real Estate Acquisition (PE);IRWA 200 —Principles of Real Estate Negotiation;IRWA 103 —Ethics and the Right of Way Profession;IRWA 100-Principles of Land Acquisition Registration/Certi?cations:SR/WA(#6625)and R/W-RAC,International Right of Way Association Biography Dianna Nausley-McKeon carries nearly three decades of experience at WSDOT as a Local Programs Right of Way Manager and Relocation Assistance Program Manager.Dianna has reviewed and approved right of way projects throughout the state and is an expert on all aspects of the right of way acquisition and relocation process in Washington. Relevant Experience WSDOT Local Programs Right of Way Manager:Dianna’s most recent experience as the statewide LocalPrograms Right of Way Manager at WSDOT has provided visibility and experience with federally-funded right of way projects throughout Washington. She was responsible for review and signing off on all projects before forwarding to FHWA for approval.Along with her staff, Dianna provided oversight,training and technical guidance to local agencies.She also established policies and procedures for the WSDOT right of way program.Dianna represented WSDOT and participated in national committees and panels (i.e.FHWA, IRWA,AASHTO)and responded to legislative bill and fiscal note analysis. WSDOT Relocation Assistance Program Manager:From 2002 to 2015,Diana sewed as Relocation Assistance Program Manager.In this role,she provided oversight of all relocation assistance matters on WSDOT and Local Agency projects that had federal financial assistance from FHWA.Dianna developed and implemented necessary policy and guidance of relocation issues and training related to relocation assistance.She managed the Relocation Assistance Business Plan and had 100%completion of PMPs.She served as a committee member for the rewrite of the National Highway Institute Residential Relocation Course, implemented new legislation for reestablishment expenses in 2005 and developed and incorporated the new Personal Property Only section for ROW Manual. WSDOT Right of Way Agent 3 —Relocation Specialist:Dianna‘s relocation assistance experience at WSDOT began with providing relocation assistance to displaced persons,including businesses,farms,non-profits and residential (single-and multi» family dwellings)properties.Dianna’s services included relocation plan preparation;personal interviews;notice preparation and delivery;replacement housing research and inspections (Decent,Safe and sanitary);moving inventory preparation,bids and monitoring;?les and payment processing for a large LPA relocation project.She provided relocations and reviews for the SR 509 project. WSDOT Right of Way Agent 2 —Negotiations/‘?tlez In under two years in this position at WSDOT,Dianna negotiated over 90 complex parcels needed for right of way acquisition for Local Public Agencies and special projects.The services she managed including preparing legal documents and legal descriptions,title review,and title checks for Property Management surplus property disposal packages. CREATING LANDSOLUTIONS FOR THE PUBLIC GOOD www.EpicLand.com Page 4 of4 AGENDA ITEM #6. l) ATTACHMENT G July 23,2019 W orthwest CorrosionEngineering ./7/// P.O.Box 905 Burlington,WA 98233 Mr.Ty Tadano RE.Phone:(360)391-1041 Cell:(360)391-0822 Murraysmith 520 Pike Street,Suite 1350 Seattle,WA 98101 SUBJECT:City of Renton —Downtown Utility Improvement Project,Cathodic Protection Mr.Tadano, 1 We appreciate the opportunity to submit this proposal for providing corrosion control design services for the City of Renton Downtown Utility Improvement Project.This project will include installation of ductile iron water piping that will require provisions for corrosion control and foreign pipeline interference monitoring.Tasks associated with this project will include: 1.Review preliminary design documents provided by Murraysmith. 2.On-site investigation of piping installation location.This will include a corrosivity analysis of the soil for groundbed design purposes and investigating potential sources of stray current interference. Complete design calculations for proposed cathodic protection system.3. 4.Provide drawings and specifications for cathodic protection system design at the 90%level. 5.Update drawings and specifications based upon client review comments. 6.Provide assistance with RFI and development of addenda as required. The cost to complete the work ofthis proposal will be $16,306.02.If you have any questions or would like additional information,please do not hesitate to contact our office. Sincerely, Northwest Corrosion Engineering \Q,..,w\x\%;9~\ Jeremy A.Hailey,P.E. Page 1 of 2 AGENDA ITEM #6. l) Job No.Proposal NORTHWEST CORROSION ENGINEERING Estimate By:JAH PROJECT:Murraysmith/City of Renton —Downtown Utilities Improvement Project,CP Design Date:23-Jul-I9 Revision:0 SCOPE OF WORK AND BUDGET CORROSION CONTROL SYSTEM DESIGN VCH HRSJAHHRS 4:-3 2fConduct on-site testing for soil resistivity.Resistivity values “"0be collected at pipe depth and at assumed depths of anode installationsand will be used for the desi in calculations. 3.Design calculations for to sed cathodic rotection S\'SIt.‘m. 4.Provide speci?cation and drawings for cathodicprotectionsystem at the 90%level.It is anticipatedthat both pipelinemonitoring and interferencetest stations will be emlo 'ed alon v with alvanicanodes for external corrosion rotection. 5.U date drawins and s i?cations based u nit client review. 6.Provide assistancewith RF!and develo ment of addenda as retiircd.4 1, TOTAL nouns I :3 CD 3 ESTIMATED FEES Cost N JAH PrincipalEngineer,Cathodic Protection Specialist-Sl95.55/hr S I4,470.70 VCII,NACE CP Technician -$102.78 S l,438.92 Administration -4 hr €17$77.35/hr S FEES S l6.2I9.02 EX PENSES S 87.00 PROJECT TOTAL COST S 16,306.02 AGENDA ITEM #6. l) EXHIBIT B-3 TIME SCHEDULEOF COMPLETION DOWNTOWN UTILITYIMPROVEMENT PROJECT —PHASE 3: FINAL DESIGN CITY OF RENTON Estimated Schedule Murraysmith shall begin work immediately upon receipt of Notice to Proceed from the City and proceed according to the preliminary estimated schedule presented below.However,the schedule may change due to factors beyond Murraysmith's control. Final Design Tasks Estimated Schedule Phase 3 Notice to Proceed August 2019 Task 101 —Project Management August 2019 —April 2020 Task 102 —Project Meetings and Coordination August 2019 —April 2020 Task ZOO—Easement Support August 2019 —December 2019 Task 300 »Geotechnical Investigations,Environmental Field Studies,August 2019 _December 2019andReports Task 400 »Environmental Documentation and Permitting Assistance September 2019 a January 2020 Task 500 —Final Design August 2019 —February 2020 Task 600 —Public Outreach September 2019 —March 2020 Task 700 -Services During BidPeriod February 2020 -—March 2020 Task 800 —Phase 4 Services During Construction Scope Development December 2019 —February 2020 Project/Contract Completion October 2020 City of Renton MURRAYSMITH DU|P—Phase 3—Amendment3 August 2019 1 H*\F\IT_Pru)etl3\1S\22Sl Ruriluvi ouw vmsc2\sm Phase 3 smpe oeveiapmennrmal Pliasu 3 Duw sow traizm mm AGENDA ITEM #6. l) on M mum -uguuznxs »uvV_rm,c:u\xx\11sx -.mnmm..,.z\un -lkap-Dtv-kcnmanntnk vmu nnqouns Exhlbtx (L1 mu-u..u.m.....,.-...u—..u. nmnwunwra Mwaymum,YM ow vrmsi J rwnniswcm mm AGENDA ITEM #6. l) EXHIBITC-3,Continued SCHEDULEOF CHARGES DOWNTOWN UTILITYIMPROVEMENT PROJECT -PHASE 3: FINAL DESIGN CITYOF RENTON Personnel Labor will be invoiced by staff classification at the following hourly rates,which are valid from January 1,2019 to December 31,2020.The City agrees to allow the Consultant and sub- consultants to adjust rates on an annual basis in January of each year. Principal Engineers ................................................$218.00—$275.00 Professional Engineers ..........................................$154.00 —$222.00 Engineering Designers ...........................................$135.00—$214.00 Technicians ............................................................$105.00 —$159.00 Administrative ........................................................$91.00 —$119.00 Direct Expenses Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost.These expenses include the following: Computer Aided Design and Drafting .............................$18.00/hour GIS and Hydraulic Modeling ...............................$10.00/hour Mileage .......................................................................Current IRSRate Postage and Delivery Services .................................................At Cost Printing and Reproduction .......................................................At Cost Travel,Lodging and Subsistence ..............................................At Cost Outside Services Outside technical,professional,and other services will be invoiced at actual cost,plus 10 percent to cover administration and overhead. City of Renton MURRAYSMITH DUIP—Phase 3 —Amendment 3 August 2019 2 H:\EVT_Proiecls\18\22S1-Renton DUIP Phase 2\601 -Phase 3 Scope Development\Fina|Phase 3 DUIPSOW 08l219.docx AGENDA ITEM #6. l) AB - 2448 City Council Regular Meeting - 16 Sep 2019 SUBJECT/TITLE: Project Acceptance: 2019 Stormwater Facility Fencing Project with K- A General Construction Contractor, LLC, CAG-19-010 RECOMMENDED ACTION: Council Concur DEPARTMENT: Utility Systems Division STAFF CONTACT: Ken Srilofung, Surface Water Utility Engineer EXT.: 7247 FISCAL IMPACT SUMMARY: The original contract amount was $175,997.92 and the final contract amount is $159,660.45. The project was funded through the approved 2019 Capital Improvement Program budget (427.475499). SUMMARY OF ACTION: The 2019 Stormwater Facility Fencing Project was awarded to K -A General Construction Contractor, LLC on February 25, 2019. Physical completion of all required work items was granted on August 6, 2019. The project consists of installing 3,082 linear feet of chain link fence, 9 chain link fence gates and removing and disposing of existing wooden fence and other obstructions on six city-owned stormwater ponds to restrict access and reduce public safety risks. EXHIBITS: A. Notice of Completion of Public Works Contract STAFF RECOMMENDATION: Accept the 2019 Stormwater Facility Fencing Project with K-A General Construction Contractor, LLC,CAG-19- 010, and authorize release of the retainage bond after 60 days once all the required releases from the state have been obtained. AGENDA ITEM #6. m) Revised # Assigned to: UBI Number: Yes No Yes Telephone # Bond Number: If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Date Work Commenced Date Work Completed Contractor Address Date Contract Awarded Retainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name: Department Use Only Original NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Project Name Date Assigned: Job Order Contracting Federally funded transportation project? Contractor's Name Description of Work Done/Include Jobsite Address(es) Affidavit ID* No (if yes, provide Contract Bond Statement below) Name & Mailing Address of Public Agency E-mail Address Contract Number Notice is hereby given relative to the completion of contract or project described below Date:Contractor's UBI Number: Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A. Yes No $ $$ $$ $$ % $ $$ Contact Name:Title: Affidavit ID* - No L&I release will be granted until all affidavits are listed. Amount Disbursed p Sales Tax Rate Contract Amount NOTE: These two totals must be equal TOTAL Comments: Sales Tax Amount Reductions ( - ) Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. TOTAL Liquidated Damages Email Address: Phone Number: p Sub-Total Additions ( + ) Amount Retained (If various rates apply, please send a breakdown) Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov F215-038-000 10-2014REV 31 0020e (10/26/15) p@g AGENDA ITEM #6. m) Subcontractor's Name:UBI Number: (Required)Affidavit ID* Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15)F215-038-000 10-2014 AGENDA ITEM #6. m)