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HomeMy WebLinkAboutCouncil 04/09/2007 AGENDA RENTON CITY COUNCIL /41.00' REGULAR MEETING April 9, 2007 Monday, 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION: Days of Remembrance-April 15 to 22,2007 4. SPECIAL PRESENTATIONS: a. Planning/Building/Public Works Department Employee Recognition b. King County Parks Levy 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer,please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further 1/4110, discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 4/2/2007. Council concur. b. City Clerk recommends adoption of an ordinance to finalize the Matt Weber,AHBL, Inc. vacation of a walkway located between NW 6th St. and Rainier Ave. N., as all conditions of the vacation approval have been satisfied(VAC-06-001). Council concur. (See 10. for ordinance.) c. City Clerk recommends adoption of an ordinance to finalize the Jack Alhadeff, JDA Group, LLC vacation of a walkway located east of NW 6th St.,as all conditions of the vacation approval have been satisfied(VAC-05-002). Council concur. (See 10. for ordinance.) d. City Clerk reports bid opening on 4/3/2007 for.CAG-07-027, SW 34th St. Culvert Replacement project, six bids; project estimate$1,132,884; and submits staff recommendation to award the contract to the low bidder, R. L. Alia Company, in the amount of$1,270,871. Council concur. e. Community Services Department requests approval of an interlocal agreement with the Renton School District regarding use of the Renton IKEA Performing Arts Center. Council concur. (See 10. for resolution.) f. Development Services Division recommends adoption of an ordinance amending franchise permit fees,plan review and inspection fees, street and alley vacation fees and also directs proceeds from street vacations to Fund 317. Refer to Finance Committee. g. Hearing Examiner recommends approval, with conditions,of the Galloway at the Highlands Preliminary Plat; 22 attached townhome units and two commercial lots on 1.61 acres located at 343 Union Ave. NE(PP-06-138). Council concur. h. Legal Services recommends adoption of an ordinance rescinding the prohibition against punchboards. Council concur. (See 10. for ordinance.) i. Utility Systems Division recommends approval of a contract in the amount of$101,832 with Roth Hill Engineering Partners for services related to the Sanitary Sewer Model Conversion/Geodatabase Development project. Council concur. 8. CORRESPONDENCE (CONTINUED ON REVERSE SIDE) 9. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk(*)may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Committee of the Whole: Six-Year Business Plan and Adoption* g b. Finance Committee: Vouchers; Fund Balance Reserves &Annual Capital Improvement Plan; �✓ Amend Utility Lien Filing Charges*; Amend Water Utility Balance Search Fees*; Lease with LSI Logic for 3rd Floor of 200 Mill Building c. Transportation Committee: Ripley Lane N. Transportation and Storm System Improvement Project; Agreement with WSDOT for I-405, I-5 to SR-169 Stage 1 Widening Project*; Memo of Understanding with Mercer Island regarding Renton Municipal Airport* d. Utilities Committee: Vineyards Construction Latecomers Agreement 10. RESOLUTIONS AND ORDINANCES Resolutions: a. Interlocal Agreement with Renton School District re: Ikea Performing Arts Center(see 7.e.) b. Adopting the 2008-2013 Business Plan(see 9.a.) c. Interlocal Agreement with WSDOT re: I-405, I-5 to SR-169 Stage 1 Widening Project(see 9.c.) d. Memo of Understanding with City of Mercer Island re: Renton Municipal Airport(see 9.c.) Ordinances for first reading: a. Vacation of walkway between NW 6th St. and Rainier Ave. N. (see 7.b) b. Vacation of walkway east of NW 6th St. (see 7.c.) c. Rescinding the prohibition of punchboards (see 7.h.) d. Amending utility lien filing charges(see 9.b.) e. Amending water utility balance search fees(see 9.b.) Ordinances for second and final reading: a. Amend 2007 Budget by adding funds to 2007 Surface Water accounts for SW 34th St. Culvert Replacement project(1st reading 4/2/2007) b. Amend 2007 Budget by increasing funds in Neighborhood Grant Program from Capital Fund balance(1st reading 4/2/2007) 11. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 12. AUDIENCE COMMENT 13. EXECUTIVE SESSION(potential litigation) 14. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room 5:30 p.m. Emerging Issues(Economic, Transportation& Legislature); Six-Year Business Plan and Adoption; Council Policies • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES.&THURS.AT 11:00 AM&9:00 PM,WED.&FRI.AT 9:00 AM&7:00 PM AND SAT.&SUN.AT 1:00 PM&9:00 PM RENTON CITY COUNCIL Regular Meeting April 9, 2007 Council Chambers Monday, 7 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF TONI NELSON, Council President; DON PERSSON; MARCI PALMER; COUNCILMEMBERS DENIS LAW; DAN CLAWSON. MOVED BY NELSON, SECONDED BY CLAWSON, COUNCIL EXCUSE ABSENT COUNCILMEMBERS RANDY CORMAN AND TERRI BRIERE. CARRIED. CITY STAFF IN KATHY KEOLKER, Mayor; JAY COVINGTON, Chief Administrative ATTENDANCE Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; TERRY HIGASHIYAMA, Community Services Administrator; PETER RENNER, Facilities Director; MARTY WINE, Assistant CAO; MIKE WEBBY, Human Resources Administrator; CHIEF I. DAVID DANIELS and DEPUTY CHIEF CHUCK DUFFY, Fire Department; COMMANDER KATIE MCCLINCY, Police Department. PROCLAMATION A proclamation by Mayor Keolker was read declaring the week of April 15 to Days of Remembrance-April 22, 2007, to be "Days of Remembrance" in the City of Renton in memory of the 15 to 22, 2007 victims of the Holocaust, and in honor of the survivors, as well as the rescuers and liberators. MOVED BY LAW, SECONDED BY NELSON, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. SPECIAL Planning/Building/Public Works Administrator Zimmerman recognized the PRESENTATIONS Planning/Building/Public Works employees nominated and chosen by their Public Works: Employee peers to receive 2006 Good Work awards, as follows: David Hohn, Fleet Recognitions Manager; Keith Woolley, Civil Engineer; and Helen Weagraff, Program Specialist. Mr. Zimmerman then presented the 2006 Planning/Building/Public Works Employee of the Year award to Laureen Nicolay, Senior Planner. Mr. Zimmerman further announced that the following Planning/Building/Public Works employees who contributed to the Clean Sweep Renton program were awarded the 2006 Good Teamwork award: Julie Pursell, Program Specialist; Linda Knight, Solid Waste Coordinator; Spencer Orman, Program Specialist; Don Ellis, Engineering Specialist; Jayson Grant, Maintenance Services Worker; Pat Zellner, Street Maintenance Services Supervisor; Jim Pryor, Lead Maintenance Services Worker; and Ed Washington, Maintenance Services Worker. King County: Parks Levy King County Parks Assistant Director Tom Koney reported on the proposals for renewal of King County Parks operating levy and the parks and recreation expansion levy. He reviewed the current King County Parks system, which consists of more than 180 parks, 25,000 acres of parks and open space, and 175 miles of trails. Mr. Koney pointed out that the system focuses on regional open space and regional trails. Mr. Koney stated that the current four-year operating levy, which provides direct support for approximately 57 percent of the operating budget, expires on 12/31/2007. The typical household burden is $17 per year based upon a $400,000 home. He reported that the King County Parks Futures Task Force April 9, 2007 Renton City Council Minutes Page 126 convened from November 2006 to March 2007 to deliberate two issues: how to maintain the King County Parks system after the operating levy expires and how to build the system to serve the needs of the region tomorrow. Continuing, Mr. Koney explained that the task force recommended two six-year companion levies. The King County Executive followed the task force's lead in also recommending two companion levies, slightly downsized, to the King County Council. The six-year operating levy renewal and the six-year parks and recreation expansion levy would each levy five cents on every$1,000 of assessed valuation. The typical household burden would be $20 per year for each levy based upon a $400,000 home. Mr. Koney indicated that the King County Council must approve both ordinances no later than 5/29/2007 for the August 21 primary ballot. He noted that passage of either levy is not pre-conditioned on passage of the other, and if the operating renewal levy measure fails,the measure will be placed on the November general election ballot. Responding to Council President Nelson's inquiry, Community Services Administrator Higashiyama stated that the total Renton has paid from 2004 through 2007 for the current levy is $1,267,000. ADMINISTRATIVE Chief Administrative Officer Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2007 and beyond. Items noted included: * Renton and King County will share the costs of an annexation telephone survey in the Benson Hill Communities to be conducted beginning April 16 to assess residents' interest in annexation and to gain an understanding of the service issues important to residents in the area. * Garden Ave. N. will be closed April 10, 11, and 12 from 9 p.m. to 5 a.m. to allow installation of water lines for the new Target store. AUDIENCE COMMENT Arland "Buzz" Johnson, 334 Wells Ave. S., #306, Renton, 98057, voiced his Citizen Comment: Johnson - appreciation for the Days of Remembrance proclamation. Additionally, Mr. Diamond Lanes Johnson expressed support for the expanded use of diamond lanes (high occupancy vehicle (HOV) lanes) on freeways, freeway exits and entrances, and on wider streets. He pointed out that diamond lanes may motivate solo drivers to change their mode of transportation. RECESS MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL RECESS FOR FIVE MINUTES. CARRIED. Time: 7:44 p.m. The meeting was reconvened at 7:55 p.m.; roll was called; all Councilmembers present except Corman and Briere, previously excused. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of 4/2/2007. Council concur. 4/2/2007 Vacation: Walkway,NW 6th City Clerk recommended adoption of an ordinance finalizing the Matt Weber, St& Rainier Ave N,AHBL, AHBL, Inc., vacation of a walkway located between NW 6th St. and Rainier VAC-06-001 Ave. N., as all conditions of the vacation approval have been satisfied. Council concur. (See page 129 for ordinance.) April 9, 2007 Renton City Council Minutes Page 127 Vacation: Walkway,NW 6th City Clerk recommended adoption of an ordinance to finalize the Jack Alhadeff, St& Rainier Ave N, JDA JDA Group, LLC, vacation of a walkway located east of NW 6th St., as all Group, VAC-05-002 conditions of the vacation approval have been satisfied. Council concur. (See page 129 for ordinance.) CAG: 07-027, SW 34th St City Clerk reported bid opening on 4/3/2007 for CAG-07-027, SW 34th St. Culvert Replacement, RL Alia Culvert Replacement; six bids; engineer's estimate $1,132,884; and submitted Company staff recommendation to award the contract to low bidder, R.L. Alia Company, in the amount of$1,270,871. Council concur. Community Services: Renton Community Services Department requested approval of an agreement with the IKEA Performing Arts Center, Renton School District regarding use of the Renton IKEA Performing Arts Renton School District Center. Council concur. (See page 128 for resolution.) Development Services: Fee Development Services Division recommended approval of the amendments to Revisions (Franchise Permit, the franchise permit fee, plan review and inspection fee, and street and alley Plan Review& Inspection, vacation fee; and approval to direct compensation from street vacations to street Vacation) construction Fund 317. Refer to Finance Committee. Plat: Galloway at the Hearing Examiner recommended approval, with conditions, of the Galloway at Highlands, Union Ave NE, PP- the Highlands Preliminary Plat; 22 attached townhome units and two 06-138 commercial lots on 1.61 acres located at 343 Union Ave. NE. Council concur. Legal: Punchboards Legal Division recommended approval to rescind the prohibition against Prohibition, Rescind punchboards. Council concur. (See page 129 for ordinance.) Utility: Sanitary Sewer Model Utility Systems Division recommended approval of a contract in the amount of Conversion/Geodatabase, Roth $101,832 with Roth Hill Engineering Partners, LLC for services related to the Hill Engineering Partners Sanitary Sewer Model Conversion/Geodatabase Development Project. Council concur. MOVED BY NELSON, SECONDED BY PERSSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. UNFINISHED BUSINESS Council President Nelson presented a Committee of the Whole report Committee of the Whole recommending adoption of the 2008-2013 City of Renton Business Plan. AJLS: City of Renton Business MOVED BY NELSON, SECONDED BY LAW, COUNCIL CONCUR IN Plan, 2008-2013 THE COMMITTEE REPORT. CARRIED. (See page 129 for resolution.) Finance Committee Finance Committee Chair Persson presented a report recommending approval of Finance: Vouchers Claim Vouchers 258459 - 258905 and three wire transfers totaling $4,268,555.77; and approval of Payroll Voucher 124, one wire transfer, and 672 direct deposits totaling$2,152,258.53. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: Water Utility Balance Finance Committee Chair Persson presented a report recommending Search Fees concurrence in the staff recommendation to amend Ordinance 5127 to eliminate the $25 fee for Internet water utility balance searches, and to reduce the fee for water utility balance searches requested by fax, messenger, or letter from $50 to $25. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 129 for ordinance.) Finance: Delinquent Utility Finance Committee Chair Persson presented a report regarding amending City Bills Lien Filing Fees Code in order to charge lien filing costs to the customer. The Committee Collection recommended concurrence in the staff recommendation to add language to City Code, Title VIII, to provide the City the right to claim its collection costs and April 9,2007 Renton City Council Minutes Page 128 attorneys' fees for the filing and foreclosure of liens for delinquent utility bills. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 129 for ordinance.) Lease: LSI Logic Corporation, Finance Committee Chair Persson presented a report recommending 200 Mill Bldg(3rd Floor), concurrence in the staff recommendation to approve an extension of the lease LAG-00-002 with LSI Logic Corporation(formerly known as Engenio Information Technologies, Inc.) for the third floor of the 200 Mill Building. The Committee further recommended that the Mayor and City Clerk be authorized to sign the amendment. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation(Aviation)Committee Chair Palmer presented a report Committee recommending approval of the memorandum of understanding regarding Airport: Memorandum of Renton Municipal Airport issues between the cities of Renton and Mercer Understanding, Mercer Island Island. The Committee further recommended that the Mayor be authorized to sign the memorandum of understanding. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 129 for resolution.) Transportation: 1-405 (I-5 to Transportation (Aviation) Committee Chair Palmer presented a report SR-169) Stage 1 Widening, recommending concurrence in the staff recommendation to approve the WSDOT cooperative agreement with the Washington State Department of Transportation for design, construction,and operation of the I-405, 1-5 to SR-169 Stage 1 Widening Project. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 129 for resolution.) Utility: Ripley Lane N Transportation(Aviation) Committee Chair Palmer presented a report Transportation and Storm recommending concurrence in the staff recommendation to authorize the Mayor System Improvement, and City Clerk to execute the engineering consultant agreement with Parametrix Parametrix, Inc., in the amount of$183,316, for the design, permitting, and preparation of construction plans and specifications for the Ripley Lane N. Transportation and Storm System Improvement Project. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Utilities Committee Utilities Committee Chair Clawson presented a report recommending Latecomer Agreement: concurrence in the staff recommendation to approve the Vineyards Vineyards Construction, Sewer Construction, LLC's request for a latecomer agreement and give final approval Extension(NE 7th P1), LA-06- for a latecomer agreement to extend the sewer main along NE 7th Pl. MOVED 002 BY CLAWSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES Resolution #3871 A resolution was read authorizing the Mayor and City Clerk to enter into an Community Services: Renton agreement between the Renton School District and the City of Renton IKEA Performing Arts Center, concerning City use of the Renton IKEA Performing Arts Center. MOVED BY Renton School District LAW, SECONDED BY PALMER, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. April 9, 2007 Renton City Council Minutes Page 129 Resolution #3872 A resolution was read adopting the 2008-2013 City of Renton Business Plan. AJLS: City of Renton Business MOVED BY LAW, SECONDED BY NELSON, COUNCIL ADOPT THE Plan, 2008-2013 RESOLUTION AS READ. CARRIED. Resolution #3873 A resolution was read authorizing the Mayor and City Clerk to enter into an Transportation: I-405 (I-5 to interlocal cooperative agreement with the Washington State Department of SR-169) Stage 1 Widening, Transportation regarding the I-405, I-5 to SR-169 Stage 1 Widening Project. WSDOT MOVED BY PALMER, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3874 A resolution was read authorizing the Mayor and City Clerk to enter into a Airport: Memorandum of memorandum of understanding establishing a cooperative relationship between Understanding, Mercer Island the City of Renton and the City of Mercer Island as the cities study the potential impact of development at the Renton Municipal Airport. MOVED BY PALMER, SECONDED BY LAW, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 4/16/2007 for second and final reading: Vacation: Walkway,NW 6th An ordinance was read vacating a portion of unimproved road(walkway) ten St& Rainier Ave N, AHBL, feet wide and approximately 163 feet in length, between NW 6th St. and Rainier VAC-06-001 Ave. N. (Petitioner: Matt Weber, AHBL). MOVED BY CLAWSON, SECONDED BY PALMER, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/16/2007. CARRIED. Vacation: Walkway,NW 6th An ordinance was read vacating a ten-foot-wide platted walkway approximately St& Rainier Ave N,JDA 187 feet in length, connecting NW 6th St. to Rainier Ave. N. (Petitioner: Jack Group, VAC-05-002 D. Alhadeff,JDA Group). MOVED BY CLAWSON, SECONDED BY PALMER, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/16/2007. CARRIED. Legal: Punchboards An ordinance was read amending Section 5-8-3, Punchboards Prohibited, of Prohibition, Rescind Chapter 8, Gambling Tax, of Title V(Finance and Business Regulations) of City Code by rescinding the prohibition of punchboards. MOVED BY NELSON, SECONDED BY PALMER, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/16/2007. CARRIED. Finance: Delinquent Utility An ordinance was read amending Chapter 2, Storm and Surface Water Bills Lien Filing Fees Drainage, Chapter 4, Water, and Chapter 5, Sewers, of Title VIII (Health and Collection Sanitation) of City Code in order to charge lien filing costs to the customer. MOVED BY PERSSON, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/16/2007. CARRIED. Finance: Water Utility Balance An ordinance was read amending Section 5-1-2.K of Chapter 1, Fee Schedule, Search Fees of Title V (Finance and Business Regulations) of City Code to adopt service fees for utility outstanding balance searches. MOVED BY PERSSON, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/16/2007. CARRIED. The following ordinances were presented for second and final reading and adoption: Ordinance#5270 An ordinance was read amending the 2007 Budget by increasing in the amount Utility: SW 34th St Culvert of$50,000 the funds in the surface water revenue account and expenditure Replacement, Budget Amend account pursuant to the SW 34th St. Culvert Replacement Project interlocal April 9, 2007 Renton City Council Minutes Page 130 agreement with Drainage District No. 1 of King County. MOVED BY LAW, SECONDED BY NELSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5271 An ordinance was read amending the 2007 Budget by increasing the funding in EDNSP: 2007 Neighborhood the Neighborhood Grant Program by an additional $33,000 from the capital Program Grants, Budget project fund balance, raising the initial $50,000 allocation to $83,000. MOVED Amend BY LAW, SECONDED BY PERSSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Council President Nelson reported that the Renton Food Bank is in need of Human Services: Renton Food protein products. Bank Citizen Comment: Paholke- Councilmember Palmer reported receipt of correspondence to Mayor Keolker Airport Policy Issues from Diane O. Paholke,President, Pro-Flight Aviation, Inc.,243 W. Perimeter Rd., Renton, 98057, concerning Renton Municipal Airport policy issues. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL REFER THIS CORRESPONDENCE TO THE TRANSPORTATION (AVIATION) COMMITTEE. CARRIED. Transportation: S 3rd St Councilmember Palmer complimented staff for their fast work in installing new Sidewalk Installation sidewalks on S. 3rd St. from Wells Ave. S. to Main Ave. S. Human Services: Mentor Councilmember Palmer reported that the Mentor Program is in need of more Program mentors. Explaining that mentoring involves spending one hour a week with a child at a school during the school year, she encouraged people to volunteer. Councilmember Clawson agreed that being a mentor is very rewarding. EXECUTIVE SESSION MOVED BY NELSON, SECONDED BY PALMER, COUNCIL RECESS AND ADJOURNMENT INTO EXECUTIVE SESSION FOR APPROXIMATELY 30 MINUTES TO DISCUSS POTENTIAL LITIGATION AND PERSONNEL ISSUE WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. Time: 8:20 p.m. Executive session was conducted. There was no action taken. The executive session and the Council Jmeeting adjourned at 8:36 p.m. I GJa Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann April 9, 2007 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING April 9, 2007 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 4/16 Emerging Issues in Code Enforcement; (Nelson) 6 p.m. Council Policies *Council Conference Room* COMMUNITY SERVICES MON., 4/16 CANCELLED (Corman) FINANCE (Persson) PLANNING & DEVELOPMENT (Briere) PUBLIC SAFETY MON., 4/16 Police Department Staffing (briefing (Law) 5 p.m. only); Crime Statistics Report (briefing only) TRANSPORTATION (AVIATION) (Palmer) UTILITIES (Clawson) NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. � o CITY OF RENTON Ciy ©" r Mayor Kathy Keolker NriO P r a,a 444,a t v W here—, the Holocaust was the state-sponsored, systematic persecution and annihilation of European Jewry by Nazi Germany and its collaborators between 1933 and 1945; and W herec ', in addition to the six million Jews killed during the Holocaust, millions of others suffered grievous oppression and death under Nazi tyranny, including Gypsies, Poles, Soviet prisoners of war, homosexuals, and political dissidents, as well as persons with disabilities and members of various religious groups; and W herecca; the history of the Holocaust offers an opportunity to reflect on the moral responsibilities of individuals, societies, and governments; and W hereao, we, the people of the City of Renton, should always remember the terrible events of the Holocaust and remain vigilant against hatred, persecution, and tyranny; and W heyea4; we, the people of the City of Renton, should actively rededicate ourselves to the principles of individual freedom in'a just society; and Where& the Days of Remembrance have been set aside for the people of the City of Renton to remember the victims of the Holocaust as well as to reflect on the need for respect of all peoples; and W he 'eco; pursuant to an Act of Congress, the United States Holocaust Memorial Council designates the Days of Remembrance of the Victims of the Holocaust to be Sunday, April 15 through Sunday, April 22, 2007, including the international Day of Remembrance known as Yom Hashoah, April 15, 2007; No-w, Therefore; I, Kathy Keolker, Mayor of the City of Renton, do hereby proclaim the week of April 15-22, 2007, to be the Dayk afReAneiwayraince/ in memory of the victims of the Holocaust, and in honor of the survivors, as well as the rescuers and liberators, and further proclaim that we, as citizens of the City of Renton, should strive to overcome intolerance and indifference through learning and remembrance. In witness whereof, I have hereunto set my hand and caus-d t ,e eal of the City of Renton to be affixed this 9th day of April, 2007. Kathy Keg ker ,t. ") 1 - Mayor of the City of Renton, Washington ' -- RENTON 1055 South Grady Way-Renton,Washington 98057-(4 0-6523 AHEAD OF THE CURVE egh Thm na„Arr.,,,+a,nq r10i rA,-,,,1.r1 Proposals for Renewal of County Parks Operating Levy and Park and Recreation Expansion Levy 41441,, KING N cot Pp $your ��t'KingCounty -1 Big Backyard 1 Presentation Overview • Current County Park System: Assets, Revenues, Expenditures • King County Parks Futures Task Force Proposal • King County Executive Ron Sims Proposal King County Parks System • Over 180 parks—from 0.25 acres to 3,100 acres • More than 25,000 acres in total • Regional Trail System comprised of nearly 175 miles of trails throughout urban and rural King County • 90,000 acres of development rights (Snoqualmie Tree Farm) preserving land in private ownership, with public access • Majority of System acreage is in large regional"passive" parks located in rural areas—open space, natural areas. Inexpensive to operate and maintain. • Small percentage of parks and facilities are developed for"active recreation"—ballfields, pools, community centers. These are relatively expensive to operate and maintain. 1 Changes to County Park System since 2002 Budget Crisis • 1/3 fewer FTEs • Focus on regional trails,regional passive parks and limited regional active parks • Maintain local rural park role(open to alternative operating 1 ownership models) • Seek to transfer local urban parks to cities and others:transition nearly complete except for few remaining parks in annexation areas • Focus on raising operating revenue from user fees,entrepreneurial efforts 22%of operating budget now supported from these sources. County Parks System since 2002 ■ Community Partnership Grants program has leveraged development of over$20 million in public recreation facilities, through County contribution of approximately $2 million to community groups • Limited acquisitions of new open space from Conservation Futures Tax funded purchases (about 1,000 acres a year, excluding development rights purchase of Snoqualmie Tree Farm) • Regional Trail system additions of about 5 miles/year. 2 4 County system focuses on regional open space and regional trails At least 280,000 more people will live in King County in 20 years. Open space provides recreational opportunities, preserves watersheds and critical habitat. Regional Trails provide recreation,link communities and parks, and serve as alternate transportation corridor. Urban Rural Total Existing Regional Trails 91 61 152 (owned and developed) Acquired Trail ROW 26 36 62 (owned but not developed) Additional ROW planned 24 65 89 TOTAL: 141 162 303 Parks System 2005 Operating Budget Revenues $20.4 million Real Estate Reimburseables Excise Tax— for work on 6% Capital Projects Other 2% 1% CX(General ... ."1111111111k , Fund) 13% Levy Business - 57% Revenues(user fees,enterprise-- entrepreneurial) 21% 3 2006 Capital Budget Summary $21.5 million (Revenue Source: Unincorporated Area REET revenue) Major Other Maintenance 8% 18% Debt Service 14% Regional Trails r Partnerships 9% 48% Revenue Generation 3% Key Challenges • Operating levy provides direct support for approximately 57% of operating budget, Expires 12/31/07 • Annexations and slower housing market could cause loss of over half of Parks capital funding (Real Estate Excise Tax) in next 6 years. • County General Fund heading back into deficit in 2008. Service reductions likely across the board. • County parks maintenance levels remain well below 2002 levels— and well below that of most city park systems. 4 Snapshot of County Budget Challenges • Public Health funding: current program cost growth outstripping revenue growth • PERS, LEOFF, benefit growth • Other funds also stressed: Roads, Surface Water Management • Debt capacity limits: potential capital requests outstrip CX Fund debt policy limits • Annexation Initiative reduces CX burden, but eliminates other revenues, especially REET • Reserves funded in 2005-06 will be expended in 07-09 period The Cyclical CX Deficit: From "The Perfect Storm" to "An Inconvenient Truth" 10 0 — T 2002 2003 2004 2005 .06 est 2007 es 008 est 2009 est 2010 est • (10) -- Inconvenient (20) ------- ----- ----Truth- (30) . _- Perfect— - ---- - -- ----- - ---- ---- ---- Storm (40) r ----- ---- ----- -- --- - -- --- 3 (50) 6 (60) (70) • In 2008,forecasted deficit of$9 million • In 2009,additional deficit of$26 million • In 2010,additional deficit of$32 million 5 Current (2004 to 2007) County Parks Operating Levy 2003 MPTF Recommendation: 5.5 cents, 6 years County Executive Proposal: 5 cents, 6 years County Council,voter approved: 4.9 cents, 4 years • Levy imposed beginning in 2004; expires at end of 2007. ■ Typical household burden in 2007: $17.00/year($400,000 a.v.) ■ Provides about 57% of funding for Parks operation and maintenance (in 2007, will generate $12.6M) 2007 King County Parks Futures Task Force ■ Convened: November 29, 2006—March 14, 2007 ■ Co-Chairs: Gene Duvernoy, Ron Sher ■ Task Force Mission: Address 2 issues: ➢How to maintain today's county park system after operating levy expires? How to build the system to serve needs to the region tomorrow? ■ Recommendations Report: issued March 2007 6 King County Parks Futures Task Force Deliberations • Reviewed data on park system, finances • Reviewed information on County General Fund situation • Received presentations from city parks directors (Bellevue, Redmond, Renton, Seattle, Woodinville) • Heard from park system user groups • Presentations from Woodland Park Zoo, Seattle Parks • Foundation • A privately funded poll of County voters (n = 600) also provided information on public views of parks and recreation Poll of 600 King County voters, February 2007 • A 7 cent maintenance levy for County parks system has 58%support • A combined 15 cent County parks maintenance and expansion package has 44%support • Adding money for Woodland Park Zoo modestly increases support for a County parks system levy • Adding money for cities' trails and open space modestly increases support • Separating the maintenance and new acquisitions measures into two separate levies significantly increases support • Support drops below 50%when the package costs more than$501year 7 2007 Parks Futures Task Force Recommendation Two companion levies*—August 21st Primary Ballot/6 years 7 cents King County Parks Support: Renew,Restore,Preserve Replace current operating and maintenance levy 4.7 cents Restore maintenance levels to pre-2002 budget crisis 0.6 cents Preserve adequate capital funding/replace declining REET 1.7 cents TOTAL: 7.0 cents 5 cents Expanding Parks and Recreation Opportunities King County:preserve open space and acquire and develop 3.0 cents regional trails Cities:open space and trails projects 1.0 cents Woodland Park Zoo:education,conservation&capital programs 1.0 cents TOTAL: 5.0 cents `Includes CPI inflator King County Executive Recommendation Two companion levies*—August 21st Primary Ballot/6 years 5 cents King County Parks Support: Renew,Restore,Preserve Replace current operating and maintenance levy 4.44 cents Restore maintenance levels to pre-2002 budget crisis 0.56 cents Preserve adequate capital funding/replace declining REET—other 0 cents source to be identified TOTAL: 5.0 cents 5 cents Expanding Parks and Recreation Opportunities King County:preserve open space and acquire and develop 3.0 cents regional trails Cities:open space and trails projects 1.0 cents Woodland Park Zoo:education,conservation&capital programs 1.0 cents TOTAL: 5.0 cents Includes CPI inflator 8 County Parks Renewal Levy • Current operations can be continued for slightly smaller levy. • Addition to levy to allow Division to restore maintenance levels in parks to pre-2002.Examples: ➢ Allows Division to again maintain and further develop back country trails in passive open space parks. • Enhanced maintenance in open space(removal of illegal dumping,more plantings, mowing,removal of invasive species ➢ 75%increase in staff hours dedicated to maintaining regional trails • Increased field maintenance,restroom cleaning,security at regional active parks. Expansion Levy • 3 cents to County for open space and urban trail connections. ➢ No funding included for BN Trail acquisition or development. ➢ Estimated 6-year levy proceeds:$65M • City dollars proposed to be allocated through application to Conservation Futures Tax Citizen Oversight Committee. Either trails or open space.Est.6-yr levy proceeds: $22M • Trails: regional in nature,connecting to regional trails,or in underserved communities • Open space:consistent with current CFT criteria • Woodland Park Zoo:for expansion of environmental education and conservation programs for youth and children,capital projects, facility improvements. Est.6-yr levy proceeds: $22M • 9 Additional Levy Provisions ■ County Council must approve both ordinances no later than May 29,2007 for the August 21st Primary ballot. • Passage of one levy measure not conditioned on passage of the other ■ Typical household burden in 2008: $20.001year($400,000 a.v.)for each levy ■ Operating renewal levy goes on November General Election ballot if measure fails in August. Department of Natural Resources & Parks Parks & Recreation Division i u yu 10 as" ADMINISTRATIVE, JUDICIAL, AND ® , LEGAL SERVICES DEPARTMENT • MEMORANDUM DATE: April 9, 2007 TO: Toni Nelson, Council President Members of the Renton City Council FROM: Kathy Keolker, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION • Renton and King County will share the costs of an annexation survey in the Benson Hill Communities to be conducted beginning April 16th. The purpose of this statistically valid telephone survey is to assess residents' interest in annexation and to gain understanding of the service issues important to residents in the area. Survey results will be reported when available. COMMUNITY SERVICES DEPARTMENT • During Spring Break this week, two performances are being held for children at Carco Theatre, sponsored by the Keutla Team of Keller Williams Realty. On Wednesday, "Alleyoop" is performing at 1:00 p.m. On Friday, "Brothers from Different Mothers" is performing at 1:00 p.m. Tickets are $2.00 and can be purchased at the door. For more information call 425-430-6700 or visit the City's website at www.rentonwa.gov. FINANCE AND INFORMATION SERVICES DEPARTMENT • The City received its semi-annual economic analysis update from Douglas Pedersen and Associates late last week. Some highlights of the report include: through 2008, Renton's population growth rate will average more than twice that of King County; the number of housing permits issued in Renton grew 55% from 1999 through 2005 compared to 12% for King County; current unfilled orders of Boeing 737s total 1,449, equal to 4.5 years of production; Renton will experience more robust growth across the board during the next few years; and, as accelerated job creation lifts both population and retail sales, Renton's retail sales tax collection will increase an estimated 7.5% in 2007, not counting the effect of The Landing. The report is available on the City's website in the Business section. PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT • Garden Avenue will be closed April 10th, 1 lth, and 12th from 9:00 p.m. until 5:00 a.m. to allow installation of water lines for the new Target store. Local businesses have been informed, and emergency vehicles will be able to get through during the closure. r CITY OF RENTON COUNCIL AGENDA BILL AI#. Via; " Submitting Data: For Agenda of: 4/9/2007 Dept/Div/Board.. AJLS/City Clerk Staff Contact Bonnie Walton, x6502 Agenda Status Consent X Subject: Public Hearing.. Street Vacation Petition for walkway, located between Correspondence. NW 6th St. and Rainier Ave. N. Ordinance X (Petitioner: Matt Weber, AHBL, Inc., Resolution File No. VAC-06-001) Old Business Exhibits: New Business Minutes of 5/8/2006 & 3/12/2007 Study Sessions Ordinance Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: At the regular Council meeting of May 8, 2006, the City Council held a public hearing to consider a vacation request, submitted by Matt Webber, AHBL, Inc. for a ten-foot walkway, approximately 163 feet in length, located between NW 6th St. and Rainier Ave. N. The Council approved the vacation request subject to an easement in favor of the City being retained over the entire right-of-way; there being no grading or filling allowed within the easement area; and the petitioner providing satisfactory proof that outside utility companies have received and are satisfied with any easements necessary to protect their facilities within the area. Also, at the Council meeting of March 12, 2007, compensation was set at $9,800. Compensation was received by the City Clerk on March 19th. No other amounts are due, and all other conditions of the vacation approval have been satisfied. Therefore, the ordinance can be adopted to finalize the vacation. STAFF RECOMMENDATION: Finalize the street vacation by adopting the ordinance cc: Karen McFarland Rentonnet/agnbill/ bh I May 8, 2006 • Renton City Council Minutes Page 147 projects may result; however, most residents will hold off on projects until the zoning is in place if properties are not non-conforming. 'r.r► Councilman Persson expressed two concerns: extending the moratorium when the prior extension was to be the last time, and allowing people to fix up their properties, which would most likely be addressed with a limited moratorium. Councilman Clawson commented on all of the time spent studying the Highlands redevelopment, the need for affordable housing, and the importance of the area. He expressed his favor for at least extending the moratorium to prevent subdivision. Councilman Law expressed concern that the Comprehensive Plan calls for a different density in the area, and he noted the progress being made on the zoning proposal. He voiced support for the alternate moratorium that bans only the subdivision of the properties,pointing out that it provides opportunity to fine tune the rezoning and to protect the progress made thus far. Councilwoman Nelson voiced her fear for residents who want to redevelop their single-family housing, and her fear that if nothing is done, the area is going to get worse. She indicated that unless an effort is made, new stores and developers will not be attracted to the area. Ms. Nelson stated her support for the alternate moratorium that bans only the subdivision of properties. In response to Council President Corman's concerns regarding non-conforming uses, Ms. Lind explained the difference between an existing legal use, which is conforming, and a legal non-conforming use. *Motion to not extend the moratorium failed. MOVED BY NELSON, SECONDED BY PALMER, COUNCIL EXTEND THE MORATORIUM WITH THE ALTERNATE RESOLUTION.* Responding to a request for clarification, Ms. Lind explained that the alternate resolution enacts a moratorium on new single-family subdivision in the R-10 zone north of NE Sunset Blvd. She pointed out the lack of need for a moratorium in the RM-F zone, as new single-family development is not allowed in that zone. Ms. Lind confirmed that a duplex and a single-family footprint can be expanded. *MOTION CARRIED. Vacation: Walkway, NW 6th This being the date set and proper notices having been posted and published in St&Rainier Ave N, AHBL, accordance with local and State laws, Mayor Keolker opened the public hearing VAC-06-001 to consider the street vacation petition submitted by Matt Weber, AHBL, Inc., I on behalf of JDA Group LLC and I.D. Kline Corporation, LLC for a 163-foot- long and ten-foot-wide walkway between NW 6th St. and Rainier Ave. N. (VAC-06-001). Karen McFarland, Engineering Specialist, stated that City facilities contained within the subject area include an eight-inch sewer main and a twelve-inch water line. She explained that the petitioner plans to use the area in the future development of the adjacent parcels. Ms. McFarland reported that the petition did not receive any objections from City departments and outside agencies; however, the Utilities Systems Division N"" I requested that an easement be retained over the entire right-of-way, and that grading and filling not be allowed within the easement area. She pointed out May 8, 2006 Renton City Council Minutes Page 148 that Puget Sound Energy may have facilities within the vacation area. Concluding, Ms. McFarland stated that staff recommends approval of the vacation request. Ms. McFarland read correspondence from the petitioner's representative Matt Weber, AHBL, Inc., expressing support for the proposal and pointing out that the area has never been used as a pedestrian walkway. Mr. Weber indicated that the vacation will relieve the City of liability in having a walkway that is not needed, goes nowhere, and contains steep slopes. Public comment was invited. There being none, it was MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL APPROVE THE REQUEST TO VACATE SUBJECT TO THE FOLLOWING CONDITIONS: A UTILITY EASEMENT BE RETAINED OVER THE ENTIRE RIGHT-OF- WAY; NO GRADING OR FILLING BE ALLOWED WITHIN THE EASEMENT AREA; AND THE PETITIONER PROVIDE SATISFACTORY PROOF THAT OUTSIDE UTILITY COMPANIES HAVE RECEIVED AND ARE SATISFIED WITH ANY EASEMENTS NECESSARY TO PROTECT THEIR FACILITIES WITHIN THE AREA. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2006 and beyond. Items noted included: * The King County Northwest Natural Yard Days program is underway through May 15th. King County, in partnership with local government , agencies, cities, and local water providers, supports this program to encourage the use of environmentally preferable yard care products. * The 2006 Spring Recycling Day is scheduled for May 13th at Renton Technical College's north parking lot. Public Safety: Integrated Mayor Keolker announced that many City officials and staff attended the Emergency Management Integrated Emergency Management Course in Maryland last week, which was Course funded by the Federal government. Councilwoman Briere stated that she was impressed by City staffs performance during an earthquake exercise. AUDIENCE COMMENT Bimal Kumar, 2102 NE 23rd St.,Renton, 98056, indicated that although the Citizen Comment: Kumar- vision for the Highlands area has been approached in the wrong way, the effort Highlands Area must not be discontinued. He emphasized that a middle ground can be reached Redevelopment that addresses the neglected duplexes, and also allows people to keep their homes. Citizen Comment: Petersen- Inez Petersen, 3306 Lake Washington Blvd. N., #3, Renton, 98056, commented Various that the Integrated Emergency Management Course referred to during the Administrative Report was a waste of taxpayer money. She asked that Heidi Beckley's comments made during Audience Comment at the Council meeting of 4/17/2006 be stricken from the meeting minutes. Regarding the graffiti incident that occurred in the Mayor's Office on April 17th, Ms. Petersen urged the Council and Mayor to take lie detector tests. In regards to the moratorium, she indicated that it is unclear as to what is now allowed and not allowed for single-family homes and duplexes. 9 March 12,2007 Renton City Council Minutes Page 88 Councilmember Law pointed out that some people may think that a decision has been made by the way the resolution is written. Mr. Law stated that there is not enough information to make that decision, and he does not want to send out the wrong message. Mr. Law indicated that he is willing to work on the resolution, with the emphasize that the City has yet to know anything about infrastructure dollars, revenues, and impacts. Council discussion ensued regarding the whereas statements in the resolution, the placement of the language in the resolution, the hurdles that need to be crossed before it is known whether the stadium is even possible, the discussion of this matter at the Council retreat, and the requests for more information. Mayor Keolker expressed her hope than an appropriate resolution can be crafted, as it will provide direction to the Administration. UNFINISHED BUSINESS Planning and Development Committee Chair Briere presented a report Planning & Development recommending concurrence in the staff recommendation to accept the appraisal Committee submitted by Jack Alhadeff for the vacation of a ten-foot walkway, Vacation: Walkway, NW 6th approximately 163 feet in length, located between NW 6th St. and Rainier Ave. St & Rainier Ave N, AHBL, N. The Committee further recommended setting compensation at $9,800 for the VAC-06-001 walkway vacation. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Vacation: Walkway, NW 6th Planning and Development Committee Chair Briere presented a report St & Rainier Ave N. JDA recommending concurrence in the staff recommendation to accept the appraisal Group. VAC-05-002 submitted by Jack Alhadeff for the vacation of a ten-foot walkway, approximately 187 feet in length, located east of NW 6th St. The Committee further recommending setting compensation at $6,000 for the walkway vacation. MOVED BY BRIERE. SECONDED BY LAW. COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Vacation: Field Ave NE, ESM Planning and Development Committee Chair Briere presented a report Consulting Engineers, VAC- recommending concurrence in the staff recommendation to accept the appraisal 06-004 submitted by Matt Cyr, ESM Consulting Engineers, for the street vacation of a 30-foot by 30-foot portion of Field Ave. NE, approximately 318 feet north of NE 2nd St. The Committee further recommended setting compensation at $6,850 for the street vacation. MOVED BY BRIERE, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation (Aviation) Committee Chair Palmer presented a report Committee recommending concurrence in the staff recommendation to authorize the Mayor Transportation: Trails and and City Clerk to execute the contract with MacLeod Reckord in the amount of Bikeways Study and Map, $158,131.20 for a trails and bikeways study and map. MOVED BY PALMER, MacLeod Reckord SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Persson presented a report recommending approval of Finance: Vouchers Claim Vouchers 257571 - 257962 and three wire transfers totaling $4,626,332.03; and approval of Payroll Vouchers 67932 - 68063, one wire transfer, and 789 direct deposits totaling $2,127,185.67. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. CITY OF RENTON, WASHINGTON vgid ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, VACATING A PORTION OF UNIMPROVED ROAD (WALKWAY) 10 FEET WIDE AND APPROXIMATELY 163 FEET IN LENGTH, BETWEEN NW 6' STREET AND RAINIER AVENUE N. (MATT WEBER, AHBL, PETITIONER; VAC-06-001) WHEREAS, a proper petition for vacating a portion of unimproved road between NW 6th Street and Rainier Avenue N. was filed with the City Clerk on February 24, 2006, and that petition was signed by the owners representing more than two-thirds (2/3) of the property abutting upon the street or alley to be vacated; and WHEREAS, the City Council, by Resolution No. 3802, passed on April 17, 2006, set May 8, 2006, at 7:30 p.m. in the City Council Chambers of the City of Renton as the time and place for a public hearing on this matter; and the City Clerk having given proper notice of this `"' hearing as provided by law, and all persons having been heard who appeared to testify in favor or in opposition on this matter, and the City Council having considered all information and arguments presented to it; and WHEREAS, the Administrator of the Planning/Building/Public Works Department has considered this petition for vacation, and has found it to be in the public interest and for the public benefit, and that no injury or damage to any person or properties will result from this vacation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. The following described portion of unimproved road (walkway) between NW 6th Street and Rainier Avenue N., to wit: 1 ORDINANCE NO. Noose (A portion of unimproved road (walkway) 10 feet wide and approximately 163 feet in length, located between NW 6th Street and Rainier Avenue N.) See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein is hereby vacated subject to a utility easement in favor of the City retained over the entire right-of-way; further, no grading or filling is allowed within the easement area, and the petitioner must provide satisfactory proof that outside utility companies have received and are satisfied with any easements necessary to protect their facilities within the area. SECTION H. Compensation is set in the amount of $9,800.00 for this street vacation. SECTION III. This ordinance shall be effective upon its passage, approval, and New five days after its publication. A certified copy of this ordinance shall be filed with the Office of Records and Elections, and as otherwise provided by law. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor sft""` 2 ORDINANCE NO. ,440 Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1344:3/30/07:ma NIS 3 Exhibit A Legal Description—Walkway Vacation: A portion of platted walkway, 10 feet in width, lying between Block 5 and Block 6. Woody Glen Addition, according to the Plat thereof, as recorded in Volume 47 of Plats, Pages 91 and 92, Records of King County, Washington. Situate in the Southeast Quarter of the Southwest Quarter of Section 7, Township 23 North, Range 5 East, W.M., in the City of Renton, King County, Washington. MAP EXHIBIT BLOCK 5 73 LOT 7, BLOCK 2 WOODY GLEN ADDITION 'P • WOODY GLEN ADDITION VOL 47, PAGE 91 & 92 Z VOL 47, PAGE 91 & 92 VI 10' WALKWAY PER PLAT OF WOODY GLEN ADDITION ,o. �L TO BE VACATED b ------ / LOT 8, BLOCK 3 WOODY GLEN ADDITION VOL 47, PAGE 91 & 92 BLOCK 6 WOODY GLEN ADDITION VOL 47, PAGE 91 & 92 GRAPHIC SCALE 50 0 25 50 100 MI 1111 al IIII 1111 ( INF ' ) 1 inch = 50 ft. CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: For Agenda of: 4/9/2007 Dept/Div/Board.. AJLS/City Clerk Staff Contact Bonnie Walton, x6502 Agenda Status Consent X Subject: Public Hearing.. Street Vacation Petition for walkway, located east of Correspondence. NW 6th Street. Ordinance X (Petitioner: Jack Alhadeff; File No. VAC-05-002) Resolution Old Business Exhibits: New Business Minutes of 4/18/2005 & 3/12/2007 Study Sessions Ordinance Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated ktosoir Total Project Budget City Share Total Project SUMMARY OF ACTION: At the regular Council meeting of April 18, 2005, the City Council held a public hearing to consider a vacation request, submitted by Jack Alhadeff, for JDA Group, LLC, for a ten-foot- wide walkway, approximately 187 feet in length, located between NW 6th St. and Rainier Ave. N. The Council approved the vacation request subject to an easement in favor of the City being retained over the entire right-of-way; there being no grading or filling allowed within the easement area; and the petitioner providing satisfactory proof that outside utility companies have received and are satisfied with any easements necessary to protect their facilities within the area. Also, at the Council meeting of March 12, 2007, compensation was set at $6,000. Compensation was received by the City Clerk on March 19th. No other amounts are due, and all other conditions of the vacation approval have been satisfied. Therefore, the ordinance can be adopted to finalize the vacation. STAFF RECOMMENDATION: Finalize the street vacation by adopting the ordinance cc: Karen McFarland Rentonnet/agnbill/ bh April 18,2005 Renton City Council Minutes Page 137 acre) zoning. He reported that despite the smaller than normal annexation area, the limitation of future development to 69 or fewer lots, and the poor INew connectivity to Renton because of a power line corridor, the annexation proposal provides a potential catalyst for annexing a larger area to the east, and facilitates upgrading a portion of Benson Hill under Renton's development standards. Continuing, Mr. Erickson reported that the fiscal impact analysis indicates a deficit of$2,007 at current development, and a surplus of$2,226 at full development. He noted the estimated one-time parks acquisition and development cost of$36,564. In conclusion, Mr. Erickson stated that the proposed annexation is generally consistent with City policies and Boundary Review Board criteria. He noted the potential downstream flooding of Rolling Hills Creek, and staffs suggestion for Level 2 flow control for new development. He also noted that while no major service issues were identified, the Police Department pointed out the eventual need for more staffing due to the cumulative impact of recent annexations. Public comment was invited. There being none, it was MOVED BY CLAWSON, SECONDED BY NELSON,COUNCIL CLOSE THE PUBLIC MEETING. CARRIED. MOVED BY CLAWSON, SECONDED BY LAW, COUNCIL: ACCEPT THE AKERS FARMS 10% PETITION TO ANNEX; EXPAND THE PROPOSED ANNEXATION TO INCLUDE THE ABUTTING STREET RIGHT-OF-WAY AND THE 2.46-ACRE PARCEL TO THE EAST; AND AUTHORI7F CIRCULATION OF THE 60% PETITION TO ANNEX, STIPULATING THAT PROPERTY OWNERS AGREE TO R-8 ZONING CONSISTENT WITH THE COMPREHENSIVE PLAN'S RESIDENTIAL SINGLE FAMILY DESIGNATION, AND THAT PROPERTY OWNERS ASSUME A PROPORTIONAL SHARE OF THE CITY'S EXISTING OUTSTANDING INDEBTEDNESS. CARRIED. PUBLIC HEARING This being the date set and proper notices having been posted and published in Vacation: Walkway,NW 6th 1 accordance with local and State laws, Mayor Keolker-Wheeler opened the St & Rainier Ave N,JDA ' public hearing to consider the street vacation petition submitted by Jack D. Group, VAC-05-002 Alhadeff on behalf of JDA Group LLC for a 187-foot-long and 10-foot-wide walkway, located between NW 6th St. and Rainier Ave. N. (VAC-05-002). Dave Christensen, Utility Engineering Supervisor, reported that City facilities contained within the right-of-way area include a sewer main and water line, and the area is part of a stormwater drainage corridor. He explained that the petitioner plans to use the right-of-way in the proposed Sixth Street Short Plat for development of the adjacent parcels. iE Mr. Christensen pointed out that the petition did not receive any objections from City departments and outside agencies; however, the Utilities Systems Division requested that an easement be retained over the entire right-of-way, and that grading and filling not be allowed within the easement area. He indicated that Puget Sound Energy may have facilities within the vacation area. In conclusion,Mr. Christensen stated that staff recommends approval of the vacation request. *ogre Public comment was invited. There being none, it was MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. April 18,2005 Renton City Council Minutes Page 138 f MOVED BY CLAWSON, SECONDED BY LAW, COUNCIL APPROVE THE REQUEST TO VACATE SUBJECT TO THE FOLLOWING CONDITIONS: A UTILITY EASEMENT BE RETAINED OVER THE ENTIRE RIGHT-OF-WAY; NO GRADING OR FILLING BE ALLOWED WITHIN THE EASEMENT AREA; AND THE PETITIONER PROVIDE SATISFACTORY PROOF THAT OUTSIDE UTILITIES HAVE RECEIVED AND ARE SATISFIED WITH ANY EASEMENTS NECESSARY TO PROTECT THEIR FACILITIES WITHIN THE AREA. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2005 and beyond. Items noted included: * The Renton Youth Council received two grants through United Way of King County. A South Community Council Venture Fund grant in the amount of$5,000 will be distributed as mini-grants to local Renton groups supporting youth. A Youth Planning Grant in the amount of$150 will be used for a survey project to be conducted by the Renton Youth Council. * In recognition of Arbor Day and Earth Day, over 200 volunteers will work together on a community-based project to transform the NE 4th St. Corridor into a beautiful green space lined with trees, shrubs, and other vegetation. The event takes place at 8:00 a.m. on April 23rd. * A community notification meeting is scheduled for April 25th, at 7:00 p.m. in the Social Hall of the First Baptist Church. The purpose of the meeting is to provide general information regarding Washington's sex offender notification laws and Renton Police Department's policy and practice when monitoring sex offenders living in our community. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of April 4, 2005. Council concur. April 4, 2005 Council Meeting Minutes of Approval of Council meeting minutes of April 11, 2005. Council concur. April 11,2005 CAG: 05-033,Hoquiam P1 NE City Clerk reported bid opening on 4/12/2005 for CAG-05-033, Hoquiam Pl. &SR-900 Storm System, NE& SR-900 Storm System; eight bids; engineer's estimate $32,928.32; and Young Life Construction submitted staff recommendation to award the contract to the low bidder, Young Life Construction, in the amount of$25,164.35. Council concur. CAG: 05-031, Central City Clerk reported bid opening on 4/5/2005 for CAG-05-031, Central Business Business District Utility District Utility Replacement; seven bids; engineer's estimate $672,006.94; and Replacement, Americon submitted staff recommendation to award the contract to the low bidder, Americon, Inc. dba TAB Enterprises, in the amount of$709,109.50. Approval was also sought to transfer funds to cover the costs. Refer to Utilities Committee. Court Case: Kenneth& Court Case filed on behalf of Kenneth and Carolyn Burns by Zabrina Jenkins, Carolyn Burns, CRT-05-003 Garvey, Schubert &Barer, 1191 2nd Ave., 18th Floor, Seattle, 98101, who seek compensation for flood damage that occurred on 10/20/2003 at their residence allegedly as a result of the City's storm system improvement construction project. Refer to City Attorney and Insurance Services. March 12,2007 Renton City Council Minutes Page 88 Councilmember Law pointed out that some people may think that a decision has been made by the way the resolution is written. Mr. Law stated that there is not Nur, enough information to make that decision, and he does not want to send out the wrong message. Mr. Law indicated that he is willing to work on the resolution, with the emphasize that the City has yet to know anything about infrastructure dollars, revenues, and impacts. Council discussion ensued regarding the whereas statements in the resolution, the placement of the language in the resolution, the hurdles that need to be crossed before it is known whether the stadium is even possible, the discussion of this matter at the Council retreat, and the requests for more information. Mayor Keolker expressed her hope than an appropriate resolution can be crafted, as it will provide direction to the Administration. UNFINISHED BUSINESS Planning and Development Committee Chair Briere presented a report Planning& Development recommending concurrence in the staff recommendation to accept the appraisal Committee submitted by Jack Alhadeff for the vacation of a ten-foot walkway. Vacation: Walkway, NW 6th approximately 163 feet in length, located between NW 6th St. and Rainier Ave. St& Rainier Ave N, AHBL, N. The Committee further recommended setting compensation at $9,800 for the VAC-06-001 walkway vacation. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Vacation: Walkway, NW 6th Planning and Development Committee Chair Briere presented a report St & Rainier Ave N. JDA recommending concurrence in the staff recommendation to accept the appraisal Group, VAC-05-002 submitted by Jack Alhadeff for the vacation of a ten-foot walkway. approximately 187 feet in length, located east of NW 6th St. The Committee further recommending setting compensation at $6,000 for thew alkway lookor vacation. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Vacation: Field Ave NE, ESM Planning and Development Committee Chair Briere presented a report Consulting Engineers, VAC- recommending concurrence in the staff recommendation to accept the appraisal 06-004 submitted by Matt Cyr, ESM Consulting Engineers, for the street vacation of a 30-foot by 30-foot portion of Field Ave. NE, approximately 318 feet north of NE 2nd St. The Committee further recommended setting compensation at $6,850 for the street vacation. MOVED BY BRIERE, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation (Aviation) Committee Chair Palmer presented a report Committee recommending concurrence in the staff recommendation to authorize the Mayor Transportation: Trails and and City Clerk to execute the contract with MacLeod Reckord in the amount of Bikeways Study and Map, $158,13120 for a trails and bikeways study and map. MOVED BY PALMER, MacLeod Reckord SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT CARRIED. Finance Committee Finance Committee Chair Persson presented a report recommending approval of Finance: Vouchers Claim Vouchers 257571 - 257962 and three wire transfers totaling $4,626,332.03; and approval of Payroll Vouchers 67932 - 68063, one wire transfer, and 789 direct deposits totaling $2,127,185.67. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, VACATING A 10-FEET WIDE PLATTED WALKWAY APPROXIMATELY 187 FEET IN LENGTH, CONNECTING NW 6Tx STREET TO RAINIER AVENUE (JACK D. ALHADEFF — JDA GROUP; VAC-05-002). WHEREAS, a proper petition for vacating a 10' wide platted walkway approximately 187 feet in length, connecting NW 6th Street to Rainier Avenue, was filed with the City Clerk on January 26, 2005, and that petition was signed by the owners representing more than two-thirds (2/3) of the property abutting upon the street or alley to be vacated; and WHEREAS, the City Council, by Resolution No. 3742, passed on March 21, 2005, set April 18, 2005, at 7:30 p.m. in the City Council Chambers of the City of Renton as the time and place for a public hearing on this matter; and the City Clerk having given proper notice of this hearing as provided by law, and all persons having been heard who appeared to testify in favor or in opposition on this matter, and the City Council having considered all information and arguments presented to it; and WHEREAS, the Administrator of the Planning/Building/Public Works Department has considered this petition for vacation, and has found it to be in the public interest and for the public benefit, and that no injury or damage to any person or properties will result from this vacation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: *4140 1 ORDINANCE NO. SECTION I. The following described walkway connecting NW 6th Street to %me Rainier Avenue, to wit: (A 10' wide platted walkway approximately 187' in length, connecting NW 6th Street to Rainier Avenue) See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein is hereby vacated subject to a utility easement in favor of the City retained over the entire right- of-way; further, no grading or filling is allowed within the easement area, and the petitioner must provide satisfactory proof that outside utility companies have received and are satisfied with any easements necessary to protect their facilities within the area. SECTION II. Compensation is set in the amount of $6,000.00 for this street vacation. SECTION M. This ordinance shall be effective upon its passage, approval, and 'o' five days after its publication. A certified copy of this ordinance shall be filed with the Office of Records and Elections, and as otherwise provided by law. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor 2 ORDINANCE NO. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1345:3/30/07:ma Nog 3 Exhibit A Legal Description — Walkway Vacation: A portion of platted walkway, 10 feet in width, lying between Lot 7, Block 2 and Lot 8, Block 3, Woody Glen Addition, according to the Plat thereof, as recorded in Volume 47 of Plats, Pages 91 and 92, Records of King County, Washington. Situate in the Southeast Quarter of the Southwest Quarter of Section 7, Township 23 North, Range 5 East, W.M., in the City of Renton, King County, Washington. '�1rr %rr MAP EXHIBIT BOG&G-' OGkp��G 92 09 -S\ g1\ 4)POO L GC-- ApOO� ' P JO g'‘ JO\. LOT 7, BLOCK 2 WOODY GLEN ADDITION VOL. 47, PAGE 91 & 92 NW 6TH ST io W —�.. WA r pERA, To loicA Ito LOT 8, BLOCK 3 WOODY GLEN ADDITION VOL 47, PAGE 91 & 92 1. � POg�� •2 THIS VACATION IS BEING REQUESTED IN CONJUNCTION WITH THE SHORT G�-cG- PLAT LUA-04-139 BEING REVIEWED P' BY THE CITY OF RENTON. • GRAPHIC SCALE 50 0 25 50 100 al ill MI MI ( IN FEET ) 1 inch = 50 ft. CITY OF RENTON COUNCIL AGENDA BILL AI N: I Submitting Data: For Agenda of: „ Dept/Div/Board.. AJLS/City Clerk April 9, 2007 Staff Contact Bonnie Walton Agenda Status Consent X Subject: Public Hearing.. Bid opening on April 3, 2007, for CAG-07-027, Correspondence.. SW 34th St. Culvert Project Ordinance Resolution Old Business Exhibits: New Business Staff Recommendation Study Sessions Bid Tabulation Sheet (6 bids) Information Recommended Action: Approvals: Legal Dept Council concur Finance Dept Other Fiscal Impact: Expenditure Required... $1,270,871 Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget... $1,385,000 City Share Total Project.. I SUMMARY OF ACTION: Engineer's Estimate: $1,132,884 In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within the project budget, and there were no irregularities. Therefore, staff recommends acceptance of the low bid submitted by R. L. Alia Company in the amount of$1,270,871. STAFF RECOMMENDATION: Accept the low bid submitted by R. L. Alia Company in the amount of$1,270,871. f O� PLANNING/BUILDING/.44.00 s, + PUBLIC WORKS DEPARTMENT • �',NrrO� MEMORANDUM DATE: April 4, 2007 TO: Bonnie Walton, City Clerk FROM: Ron Straka, Surface Water Utility Supervisor (ext. 7248) ' STAFF CONTACT: Allen Quynn, Surface Water Utility Engineer(ext. 7247) SUBJECT: SW 34th Street Culvert Replacement Project Construction Contract Bid Award The bid opening for the SW 34th Street Culvert Replacement Project was held April 3, 2007, at 2:30 p.m. Six bids were submitted. The Engineer's Estimate for the project is $1,132,884.00. The low bid for the project is $1,270,871.00 from R.L. Alia Company. The Surface Water Utility has reviewed all bids for completeness, inclusion of all required forms, bid bond, and mathematical correctness. No mathematical errors were found in the low bid. All other paper work was in order. The low bid of$1,270,871.00 is within the amount that the Surface Water Utility has budgeted for the SW 34th Street Culvert Replacement project. The approved Surface Water Utility 2007 Capital Improvements Program (CIP) budget for the SW 34th Street Culvert Replacement project is $1,385,000.00. There is currently $1,331,295.00 of unencumbered funds in the project budget (account number 427.000600.018.5960.0038.65.065370). The low bid meets the following conditions for award: 1. The low bid must be within the total project budget. 2. There must be more than one bidder. 3. The lowest responsive, responsible bid contains no significant irregularities. Attached for your reference is a bid tabulation showing the Engineer's Estimate, low bid amount, and the other five bids submitted. One bidder, Westwater Construction Co., was found to have an irregularity on the last page of their bid where the bid items are missing the unit price in typed words. In addition, in Bid Item #20 the unit price in typed words (fifteen hundred) did not match the unit price in numbers ($15,000.00). Since the typed word prevails, the actual bid amount is $1,772,173.00. However, these irregularities have no effect on the selection of the low bidder. City Clerk/SW 34th Street Culvert Replacement Project Bid Award Page 2 of 2 April 4,2007 The Surface Water Utility recommends this item be placed on the April 9, 2007 consent agenda for Council concur. Staff further recommends that the Council award the *0100 construction contract to the lowest responsive, responsible bidder, R. L. Alia Company, in the amount of$1,270,871.00. With the exception of the low bidder's forms and schedule of prices, all bid packages will be returned to the City Clerk's office. Please contact Allen if you have any questions. Attachment cc: Gregg Zimmerman,PBPW Administrator Lys Hornsby,Utility Systems Director Nod H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-3223 SW 34th St Culvert Replacement Project\Construction\Bid Award\council award.doc\AQmd Project Title. SW 34th St Culvert Replacement RL.Alia Co. Scarsella Bros. OMA Const. Merlino Const Westwater DDJ Cons( Bid Date' Apr 107 v Item Unit Est. Unit Bid Unit Bid Unit Bid Unit Bid Unit Bid Unit Bid Nc Description Quantity Price Amount Price Amount Price Amount Price Amount Price Amount Price Amount 1 Mobilization Lump Sum 1 72,000.00 72,000.00 60,000.00 60,000.00 100,000.00 100,000.00 72,100,00 72,100.00 100,000.00 100,000.00 50,000 00 50,000.00 2 Pot Hole Existing Utilities Each 23 250.00 5,750 00 450.00 10,350.00 250.00 5,750.00 200.00 4,600.00 700.00 16,100.00 400.00 9,200.00 3 Temporary Water Pollution/Erosion Control Lump Sum 1 3,500.00 3,500.00 15,000.00 15,000.00 10,000.00 10,000.00 4,000.00 4,000.00 10,000.00 10,000.00 20,000.00 20,000.00 4 Temporary Stream Diversion Lump Sum 1 107,000.00 107,000.00 10,000.00 10,000.00 100,000.00 100,000.00 300,000.00 300,000.00 100,000.00 100,000.00 115,000.00 115,000.00 5 Traffic Control Lump Sum 1 2,500.00 2,500.00 60,000.00 60,000.00 35,000.00 35,000.00 6,000 00 6,000.00 20,000.00 20,000.00 25,000.00 25,000.00 6 Contractor Supplied Surveying Lump Sum 1 8,000.00 8,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 12,000.00 12,000.00 15,000.00 15,000.00 7 Removal of Structures and Obstructions Lump Sum 1 9,000.00 9,000.00 5,000.00 5,000.00 7,500.00 7,500.00 9,000.00 9,000.00 3,000 00 3,000.00 20,000.00 20,000.00 8 Removal of Existing Pavement Square Yard 3,350 5.00 16,750.00 5.00 16,750.00 8.00 26,800.00 8.00 26,800.00 2.00 6,700.00 12.00 40,200.00 9 Removal of Existing Sidewalk Square Yard 561 5.00 2,805.00 8.00 4,488.00 8.00 4,488.00 10.00 5,610.00 2.00 1,122.00 15.00 8,415.00 10 Clearing,Grubbing,and Roadside Cleanup Lump Sum 1 3,000.00 3,000.00 5,500.00 5,500.00 30,000.00 30,000.00 6,000.00 6,000.00 5,000.00 5,000.00 15,000.00 15,000.00 11 Dewatering Lump Sum 1 35,000.00 35,000.00 125,000.00 125,000.00 25,000.00 25,000.00 40,000.00 40,000.00 40,000.00 40,000.00 150,000.00 150,000.00 12 Sheeting,Shoring,and Extra Excavation Lump Sum 1 40,000.00 40,000.00 30,000.00 30,000.00 150,000.00 150,000.00 1,000.00 1,000.00 116,000.00 116,000.00 75,000.00 75,000.00 13 Channel Excavation Cubic Yard 700 40.00 28,000,00 22.55 15,785.00 35.00 24,500.00 20.00 14,000.00 30.00 21,000.00 120.00 84,000.00 14 Controlled Density Fill(CDF)for Culvert an Cubic Yard 120 175.00 21,000 00 125.00 15,000.00 150.00 18,000.00 200.00 24,000.00 100.00 12,000.00 550,00 66,000.00 15 Crushed Surfacing Base Course Ton 680 25.00 17,000.00 21.50 14,620 00 20.00 13,600.00 20.00 13,600.00 20.00 13,600.00 25.00 17,000.00 16 Crushed Surfacing Top Course Ton 115 30.00 3,450.00 27.50 3,162.50 20.00 2,300.00 30.00 3,450.00 20.00 2,300.00 25.00 2,875.00 17 Hot Mix Asphalt,Class A Ton 1,370 90.00 123,300.00 68.00 93,160.00 70.00 95,900.00 70.00 95,900.00 85.00 116,450.00 110.00 150,700.00 18 Pre-Cast 30-ft wide x 12-ft high x 65-ft long Lump Sum 1 210,000.00 210,000.00 192,500.00 192,500.00 200,000.00 200,000.00 200,000.00 200,000.00 300,000.00 300,000.00 200,000.00 200,000.00 19 Wing Walls Lump Sum 1 72,000.00 72,000.00 100,000.00 100,000.00 55,000.00 55,000.00 130,000.00 130,000.00 160,000.00 160,000.00 70,000.00 70,000.00 20 Deck Parapet for Box Culvert Lump Sum 1 11,000.00 11,000.00 5,000.00 5,000.00 7,500.00 7,500.00 6,000.00 6,000.00 15,000.00 15,000.00 25,000.00 25,000.00 21 Steel Pipe Handrail Each 172 100.00 17,200.00 150.00 25,800.00 150.00 25,800.00 200.00 34,400.00 20.00 3,440.00 50.00 8,600.00 22 Storm Drain Pipe,12-in Diameter Lineal Foot 325 40.00 13,000.00 75.00 24,375.00 30.00 9,750.00 60.00 19,500.00 150.00 48,750.00 80.00 26,000.00 23 Storm Drain Pipe,36-in Diameter Lineal Foot 38 99.00 3,762.00 105.00 3,990.00 110.00 4,180.00 200.00 7,600.00 450.00 17,100.00 275.00 10,450.00 24 Sewer Manhole,48-in Diameter Each 4 2,800.00 11,200 00 2,750.00 11,000.00 2,500.00 10,000.00 3,300.00 13,200.00 3,000 00 12,000.00 5,500.00 22,000.00 25 Sewer Mahole,Type B,54-in Diameter Each 2 3,200.00 6,400.00 3,250.00 6,500 00 5,000.00 10,000 00 3,200.00 6,400.00 4,000.00 8,000.00 6,000.00 12,000.00 26 Catch Basin,Type 2,96-in Diameter Each 1 10,000 00 10,000.00 16,500.00 16,500.00 15,000.00 15,000 00 32,000.00 32,000.00 40,000 00 40,000.00 15,000.00 15,000.00 27 Catch Basin,Type 2,48-in Diameter Each 1 2,000.00 2,000.00 2,100.00 2,100.00 4,500.00 4,500.00 2,400.00 2,400.00 2,500.00 2,500.00 6,500.00 6,500.00 28 Catch Basin,Type 1,with Open Face Curb Each 5 900.00 4,500.00 1,250.00 6,250.00 1,250 00 6,250 00 900.00 4,500.00 1,500.00 7,500.00 1,250.00 6,250.00 29 Fire Hydrant Assembly Each 2 3,800 00 7,600.00 3,675.00 7,350.00 5,000.00 10,000 00 5,000 00 10,000 00 6,000 00 12,000.00 4,000 00 8,000.00 30 Trench Safety System Lump Sum 1 5,000.00 5,000 00 2,500 00 2,500 00 10,000.00 10,000.00 1,000.00 1,000 00 8,000 00 8,000.00 5,000 00 5,000.00 31 8-in Temporary Bypass Water Main Lump Sum 1 9,000.00 9,000.00 12,000 00 12,000 00 7,500 00 7,500.00 13,000.00 13,000.00 22,000.00 22,000.00 18,500 00 18,500.00 32 12-in Ductile Iron Pipe for Water Main-Re Lineal Foot 290 100.00 29,000.00 80 00 23,200.00 125 00 36,250 00 90.00 26,100.00 190.00 55,100.00 110 00 31,900.00 33 22-in Steel Casing Pipe for Water Main Lump Sum 1 6,800.00 6,800 00 7,500 00 7,500 00 8,000.00 8,000 00 9,000 00 9,000.00 4,000 00 4,000 00 5,000.00 5,000.00 34 Connection to Existing Water Main Each 3 1,900 00 5,700 00 2,100 00 6,300 00 500 00 1,500.00 2,500.00 7,500.00 2,000.00 6,000.00 6,500.00 19,500.00 35 8-in Temporary Sewer Line Bypass Lump Sum 1 1,000.00 1,000.00 2,750.00 2,750.00 10,000.00 10,000.00 10,000.00 10,000.00 4,000.00 4,000 00 15,000.00 15,000.00 36 8-in PVC Pipe for Sewer Main Lineal Foot 949 48.00 45,552.00 55 00 52,195.00 60 00 56,940.00 60.00 56,940.00 240.00 227,760.00 95.00 90,155.00 37 Removal and Replacement of Unsuitable 6 Ton 100 50 00 5,000 00 35.00 3,500.00 50.00 5,000.00 50.00 5,000.00 42.00 4,200.00 50.00 5,000.00 38 14-in Steel Casing Pipe for Sewer Main Lump Sum 1 2,000.00 2,000.00 2,500.00 2,500.00 5,000.00 5,000.00 5,500.00 5,500.00 2,000.00 2,000.00 3,500.00 3,500.00 39 Television Inspection of Sanitary Sewers Lineal Foot 949 2.00 1,898.00 2.75 2,609 75 2.00 1,898.00 2.00 1,898.00 3.00 2,847.00 2.00 1,898.00 40 Connection to Existing Sewer and Storm D Each 6 2,000.00 12,000.00 1,500 00 9,000.00 750.00 4,500.00 2,500,00 15,000.00 1,000.00 6,000.00 2,000.00 12,000.00 41 Concrete for Thrust Blocking,Dead-Man Ai Cubic Yard 12 150.00 1,800.00 400.00 4,800.00 250.00 3,000.00 500.00 6,000.00 200.00 2,400.00 250.00 3,000.00 42 12-in Gate Valve Each 3 2,500.00 7,500.00 1,650.00 4,950.00 2,500.00 7,500.00 2,000.00 6,000.00 3,000.00 9,000.00 1,500.00 4,500.00 43 Container Plant-1 Gallon Container Each 97 13.00 1,261.00 13.00 1,261.00 8.00 776.00 20.00 1,940.00 18.00 1,746.00 8.00 776 00 44 Balled and Burlapped-6-8 ft Height Each 8 173.00 1,384.00 200.00 1,600.00 100.00 800.00 420.00 3,360.00 300.00 2,400.00 100.00 800 00 45 Live Stake Each 66 4.00 264.00 4.25 280.50 3.00 198.00 12.00 792.00 8.00 528.00 15.00 990.00 46 Mulch Mat Square Yard 1,000 2.60 2,600.00 3.00 3,000.00 8 00 8,000.00 5.00 5,000.00 3.00 3,000.00 3 00 3,000.00 47 Bark Mulch Cubic Yard 50 59.00 2,950 00 65.00 3,250.00 45 00 2,250.00 55.00 2,750.00 50 00 2,500 00 40 00 2,000.00 48 Hydroseeding Square Foot 8,500 025 2,125.00 0.25 2,125.00 0.25 2,12500 0.20 1,700.00 0.10 850.00 0.40 3,400.00 49 Cement Concrete Curb and Gutter Lineal Foot 700 20.00 14,000.00 35.00 24,500.00 18.00 12,600.00 20.00 14,000.00 20 00 14,000.00 35 00 24,500.00 50 Concrete Guardrail Lump Sum 1 11,000.00 11,000.00 10,000.00 10,000.00 8,000.00 8,000.00 8,000.00 8,000.00 16,000.00 16,000.00 8,500.00 8,500.00 51 Beam Guardrail Flared Terminal Lump Sum 1 5,800.00 5,800.00 6,100.00 6,100.00 6,500.00 6,500.00 6,000.00 6,000.00 6,000.00 6,000.00 8,500.00 8,500.00 52 Cement Concrete Sidewalk Square Yard 355 50.00 17,750.00 45.70 16,223.50 35.00 12,425.00 40.00 14,200.00 35.00 12,425.00 65.00 23,075.00 53 Sidewalk Ramp Square Yard 25 50.00 1,250.00 150,00 3,750.00 50.00 1,250.00 50.00 1,250.00 40.00 1,000.00 75.00 1,875.00 54 Cement Concrete Driveway,Type 1 and 3 Square Yard 161 50.00 8,050.00 80.00 12,880.00 50.00 8,050.00 60.00 9,660.00 45.00 7,245.00 85.00 13,685.00 55 Pavement Markings Lump Sum 1 2,900.00 2,900.00 1,300.00 1,300.00 2,500.00 2,500.00 1,400.00 1,400.00 1,500.00 1,500.00 5,000.00 5,000.00 56 Structure Excavation Lump Sum 1 56,000.00 56,000.00 38,000.00 38,000.00 58,000.00 58,000.00 140,000.00 140,000.00 5,000.00 5,000.00 10,000.00 10,000.00 57 Gravel Backfill for Walls Cubic Yard 308 50 00 15,400.00 35.00 10,780.00 65.00 20,020.00 60.00 18,480.00 50.00 15,400.00 75.00 23,100.00 58 Gravel Borrow Cubic Yard 795 30.00 23,850.00 27.00 21,465.00 25.00 19,875.00 60.00 47,700.00 30.00 23,850.00 35.00 27,825.00 59 Bank Run Gravel for Trench Backfill Cubic Yard 1,028 30.00 30,840.00 27.00 27,756.00 15.00 15,420.00 30.00 30,840.00 30.00 30,840.00 35.00 35,980.00 60 Streambed Gravel Ton 660 40.00 26,400.00 30.00 19,800.00 20.00 13,200.00 50.00 33,000.00 42 00 27,720.00 38.00 25,080.00 61 Quarry Spalls Cubic Yard 4 100.00 400.00 100.00 400.00 250.00 1,000.00 40.00 160 00 100 00 400.00 350.00 1,400.00 62 Log with Root Wad Each 4 3,000.00 12,000.00 1,250.00 5,000.00 1,500.00 6,000 00 2,000.00 8,000.00 1,000.00 4,000.00 550 00 2,200.00 63 Top Soil,Type A Cubic Yard 150 44 00 6,600.00 46.00 6,900 00 45 00 6,750.00 50.00 7,500.00 40.00 6,000.00 75.00 11,250.00 64 Compost Cubic Yard 60 68 00 4,080.00 70.00 4,200.00 50.00 3,000.00 65,00 3,900.00 40 00 2,400.00 75 00 4,500.00 65 Wing Wall Drainage Matt Square Yard 100 20.00 2,000.00 15.00 1,500.00 25.00 2,500.00 55.00 5,500 00 10.00 1,000.00 50.00 5,000.00 66 Street Light Modification Lump Sum 1 10,000 00 10,000 00 14,000 00 14,000.00 30,000 00 30,000 00 15,000.00 15,000.00 5,000 00 5,000 00 18,000.00 18,000.00 67 Final Restoration and Cleanup Lump Sum 1 13,000 00 13,000 00 4,000.00 4,000 00 15,000 00 15,000 00 5,000.00 5,000 00 20,000 00 20,000 00 50,000 00 50,000.00 Subtotal $1,27087100 Subtotal $1,274,056 25 Subtotal $1,435.1451x1 Subtotal $1,655,130 00 Subtotal $1,785,67300 Subtotal $1,798,579.00 CITY OF RENTON BID TABULATION SHEET PROJECT: SW 34th St. Culvert Replacement;CAG-07-027 DATE: April 3,2007 *4010, FORMS BID BIDDER Bid Triple Includes 8.8%Sales Tax Bond Form D.D.J. Const.Co., Inc. PO Box 130 Ravensdale,WA 98051 David Dunford X X $1,798,579 Gary Merlino Construction Co.,Inc. 9125 10th Ave. S Seattle,WA 98108 Gary Merlin X X $1,655,130 OMA Construction PO Box 3705 Seattle,WA 98124 Barry O'Young X X $1,435,145 R. L.Alia Company 107 Williams Ave. S. Renton,WA 98057 Richard L.Alia X X $1,270,871 Scarsella Bros.,Inc. PO Box 68697 Seattle,WA 98168-0697 Frank Scarsella X X $1,274,056.25 Westwater Construction Company 31833 Kent Black Diamond Rd. Auburn,WA 98092 Thomas J. Caplis X X $1,785,673 ENGINEER'S ESTIMATE TOTAL: $1,132,884.00 LEGEND: Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage b' CITY OF RENTON COUNCIL AGENDA BILL Al#: Submitting Data: For Agenda of: April 9, 2007 Dept/Div/Board.. Community Services Staff Contact Jerry Rerecich x6615 Agenda Status Consent X Subject: Public Hearing.. Agreement between the Renton School District and the Correspondence.. City of Renton concerning use of the Renton IKEA Ordinance Performing Arts Center. Resolution X Old Business Exhibits: New Business Issue Paper Study Sessions Proposed agreement. Information Original agreement. Resolution Recommended Action: Approvals: Council concur Legal Dept X Finance Dept Other Fiscal Impact: 'hisse' Expenditure Required... Transfer/Amendment Amount Budgeted $1,515.00 Revenue Generated $6,960.00 Total Project Budget $1,515.00 City Share Total Project.. SUMMARY OF ACTION: The Agreement would grant the use of the Renton IKEA Performing Arts Center specifically for City sponsored or co-sponsored events. STAFF RECOMMENDATION: Authorize signing of agreement between the Renton School District and the City of Renton regarding use of the IKEA Performing Arts Center. C:\DOCUME—I\B Walton\LOCALS—1\Temp\IKEA Agenda Bill RSD.doc �Y U f ®�� COMMUNITY SERVICES DEPARTMENT �� o� MEMORANDUM DATE: March 28, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: -` Kathy Keolker, Mayor { FROM: Terry Higashi aama)Community Services Administrator STAFF CONTACT: Jerry RerecicH,Tcreation Director(x6615) SUBJECT: Proposed Interlocal Cooperative Agreement between the Renton School District and the City of Renton concerning the Renton IKEA Performing Arts Center. Issue Should the City of Renton enter into an Interlocal Cooperative Agreement with the Renton School District for use of the Renton IKEA Performing Arts Center? The original Agreement was authorized in 2003. The 2003 Agreement expired in 2006. The new Agreement will be in effect for three years beginning in 2007. Background: • In 1999, the Renton Community, Renton School District, City of Renton, and Renton Community Foundation formed a unique partnership. The result is an example of private and public entities working together to make both tax and private dollars stretch in new and creative ways. • In June of 2003, the Renton IKEA Performing Arts Center opened its doors. Since that time, over 1,000 events have occurred including those sponsored by the City of Renton. • Changes in the new agreement include: ➢ Defines the City's cost of Renton School District staff(Section 3). ➢ Allows for twelve days of use rather than an unspecified number(Section 8a). ➢ Defines the exact contact persons for the Renton School District and the City of Renton(Section 15). Staff Recommendation: Staff recommends that Council authorize the Interlocal Cooperative Agreement. err is\ikeais suepapersd.doc NAMMMI ,4000 AGREEMENT BETWEEN RENTON SCHOOL DISTRICT#403 and RENTON PARKS AND RECREATION DEPARTMENT, CITY OF RENTON This Agreement, made and entered into this _ day of , 20 , by and between the City of Renton, a municipal corporation, hereinafter called the "City" and the Renton School District #403, State of Washington, hereinafter called "District." WITNESSETH WHEREAS, the City has established by ordinance a Department of Parks and Recreation responsible for carrying out the purpose of community recreation by offering and supporting cultural arts programs, public assemblies and special events conducted at various venues; and WHEREAS, the governing bodies of the City and the District are mutually interested in the development of these programs under the auspices of the Department; and WHEREAS, the City and the District are authorized to enter into agreements with each other, and to do any and all things necessary or convenient to aid and cooperate in the cultivation of good citizenship by providing for adequate programs of community recreation; and WHEREAS, the District owns and operates the Renton IKEA Performing Arts Center within the City of Renton which could be used for programs of community recreation when not otherwise required for educational purposes or related reasons; and WHEREAS, in the interest of providing the best public services with the least possible expenditure of public funds, cooperative use of such facilities is desirable; and WHEREAS, the intent of the City's comprehensive plan includes use of public community resources and a joint use concept can provide for the better utilization by both parties; NOW THEREFORE, in consideration of the following covenants and promises, the City and the District do now agree to cooperate with each other in carrying out the above purposes, and to that end agree as follows: Section 1. The District shall grant the use of its Renton IKEA Performing Arts Center free of charge to the City, whenever deemed practicable by the District, for the conduct by the - 1 - City of cultural arts programs, public assemblies, and special events, and give scheduled City activities first priority over other public or private agencies scheduling activities which do not directly involve or benefit students and parents of the District. Examples of events sponsored by the City that may request use of the Renton IKEA Performing Arts Center include, but are not limited to, concerts by the Renton City Band, dance recitals, guest speakers, public forums, or other cultural arts performances. Section 2. The City shall be completely responsible for the control and supervision of scheduled activities using the District's facilities and shall protect against personal injury or property damage. Section 3. The District agrees to provide normal amenities such as heat, electricity and custodial care during the period of use. The City will reimburse the District for the costs of additional custodial, security, or maintenance services necessarily resulting from the use. These costs will include one lighting technician, one sound technician, one on stage deck hand, one house manager, and any overtime custodial charges. If the event requires staffing beyond this, the District will provide the City with a labor quote, based on the least expensive options possible. Ni'"'" Section 4. The City agrees to provide the necessary equipment to engage in scheduled activities within the District's facilities. Section 5. The City agrees to reimburse the District for damages to District facilities resulting from the use of the facilities by program participants. The District reserves the right to terminate a particular activity in the event damage cannot be prevented. Section 6. The City agrees to abide by the District's current Rules and Regulations concerning the use of the District's buildings and/or grounds, including, but not limited to, the District's policy prohibiting smoking on school property. Section 7. The District agrees to abide by the City's current Rules and Regulations concerning the use of facilities and/or grounds. ,44100, -2 - Section 8. It is hereby agreed that a twelve-month schedule of dates for the use of the District's facilities be worked out in advance by the City and the District so as to avoid conflict between District and City use. In the scheduling of said facilities when there are conflicts, District events and programs and programs directly involving or benefiting students and parents of the District and a limited number of community uses that have a history of facility use shall have first priority; City programs shall have second priority; and any other events by other groups or agencies shall have third priority. City requests shall specify times and dates in a manner that will make it possible for the District to schedule school uses or groups or agencies that have third priority. The twelve-month schedule shall be forwarded to the District on or before June 1 of each year so that the District may establish a schedule for the next school year by July 15. Failure of the City to include a use or event on the twelve-month schedule shall not preclude additional requests after July 15. City requests shall specify times and dates in a manner that will make it possible for the District to schedule groups or agencies that have third priority. Section 8a. For purposes of keeping the space open to community rentals and school district usage, there will be a limit of twelve city events in the facilities from July 1 through June 30 each year. The City will assign one person to coordinate scheduling these twelve events with the District manager. Section 9. ' ` All events, activities, and/or programs must be submitted (in writing) in a timely fashion to the District's designated representative; however, both parties recognize that these respective uses and requirements may not be completely predictable. In the event of an emergency or important public event requiring use of a facility, the City may cancel or postpone the use of the facility without cost or penalty, provided that as much advance notice as is practicable is given to the District. Section 10. It is further understood and agreed that either party to this Agreement may at any time terminate this Agreement upon giving to the other party 90 days written notice of its intention to terminate same, provided, however, that in the event a City program is in progress at the time the City receives written notice of the District's intent to terminate, termination of the Agreement shall not be effective until after the program is completed notwithstanding the fact that said completion date may be more than 90 days subsequent to the District's notice of termination. In order for a program to be in progress as that term is used in this Section, an application for use of the school facility must have been approved by the District. The same procedures shall apply to the termination by the City of a District program in City facilities. 4000 -3 - Section 11. It is agreed that in consideration for the use of any District facility and/or property, the City will defend, indemnify, and hold harmless the Renton School District, its elected and appointed officials, its employees and agents from any and all liabilities for claims, suits or demands, including fraudulent and groundless claims, suits or demands for personal injuries, including death, or for property damage or loss resulting from any City use of said facilities and/or property. Section 12. It is agreed that in consideration for the use of any City facility and/or property, the District will defend, indemnify, and hold harmless the City, its elected and appointed officials, its employees and agents from any and all liabilities for claims, suits or demands, including fraudulent and groundless claims, suits or demands, for personal injuries, including death, or for property damage or loss resulting from any District use of said facilities and/or property. Section 13. The City shall maintain a policy of comprehensive general liability including participant liability protecting and indemnifying the District, its elected and appointed officials, its employees and agents against any and all claims, suits and actions arising out of or in connection with the use of the District's facilities and/or property as granted 41400, pursuant to this Agreement. Policy limits shall be in the amount of at least $1,000,000 public liability for each occurrence. Said policy shall contain a provision requiring the carrier to provide at least 30 days notice prior to cancellation or amendment of the policy. A certificate of insurance shall be issued naming the District, its elected and appointed officials, its employees and agents as additional insured with respect to the policy if additional insured status can be reasonably arranged. Section 14. The term of this Agreement shall be for three years and subsequently may be renewed, after review by and approval of both parties, for such additional terms as the parties may agree. Section 15. In the event of any dispute over the interpretation or effect of this Agreement, the designated representatives of the parties shall meet, at the request of either, in an effort to resolve the dispute. If any dispute still remains, then the matter shall be referred to the City of Renton Chief Administrative Officer or his/her designee, and to the Superintendent of the Renton School District, or his/her designee, for resolution. Good faith efforts of each party to meet and attempt to resolve such disputes as provided -4 - herein shall be a prerequisite to a party's filing any litigation against the other party related to this Agreement. Ngamil Notices Unless otherwise directed in writing, the primary point of contact for the City shall be the following City of Renton Community Services Department Jerry Rerecich, Recreation Director 1055 South Grady Way Renton, WA 98055 Unless otherwise directed in writing, the primary point of contact for the District shall be the following: Shana Pennington-Baird Renton IKEA Performing Arts Center Manager 400 S. 2nd St. Renton, WA 98057 CITY OF RENTON RENTON SCHOOL DISTRICT #403 Date Date Signature Signature Title Title -5- • Revised 8/5/03 CAG 03-148 AGREEMENT BETWEEN RENTON SCHOOL DISTRICT #403 and RENTON PARKS AND RECREATION DEPARTMENT, CITY OF RENTON This Agreement is made and entered into this // day offt . , 20 03 , by and between the City of Renton, a municipal corporation, hereinaftef called the "City" and the Renton School District #403, State of Washington, hereinafter called "District", and states certain features regarding mutual and collaborative use of the Renton IKEA Performing Arts Center, hereinafter called the "Center". Section 1. The District shall grant the use of the Center free of charge to the City, whenever deemed practicable by the District. The City may use the Center for the conduct by the City of cultural arts programs, public assemblies, and special events. City activities have priority over other public or private agencies scheduling activities. Examples of events sponsored by the City that may request use of the Center include, but are not limited to, concerts by the Renton City Concert Band, dance recitals, public performances, or other cultural arts events. Section 2. The City shall be completely responsible for the control and supervision of scheduled City activities using the Center and shall protect against personal injury or property damage and comply with the district's criteria and standards. Section 3. The District agrees to provide normal amenities such as heat, electricity and custodial care for the ongoing maintenance of the Center. The City will reimburse the District for the costs of additional custodial, technical, security, or maintenance services resulting from the use. Section 4. The City agrees to provide and remove at the conclusion of the event(s), any additional equipment used during their scheduled activities at the Center. Section 5. The City agrees to reimburse the District for damages to the Center resulting from use of that facility by program participants. The District reserves the right to terminate a particular activity in the event of damage. - 1 - Revised 8/5/03 Section 6. The City agrees to abide by the District's current Policies, Rules and Regulations concerning the use of the District's buildings and/or grounds, including, but not limited to, the District's policy prohibiting smoking, alcohol and weapons on school property. Section 7. It is hereby agreed that, at a minimum, a twelve-month schedule of dates for the use of the Center be developed in advance by the City and the District so as to avoid conflict between District and City use. In the scheduling of the Center when there are conflicts, District events have first priority. City programs shall have second priority; and any other events by other groups or agencies shall have a lower priority. City requests shall specify times and dates in a timely manner that will make it possible for the District to schedule groups or agencies that have a lower priority. A scheduling session will be held on or before July 1 of each year to exchange proposed dates and negotiate a mutually acceptable schedule for the next school year. Failure of the City to include a use or event on the twelve-month schedule shall not preclude additional requests should times be available. Section 8. The description and dates for events, activities, and/or programs must be submitted in writing in a timely fashion to the District's designated representative; however, both parties recognize that these respective uses and requirements may not be completely predictable. In the event of an emergency or important public event requiring use of the Center, the District or City may cancel or postpone the use of the Center without cost or penalty, provided that as much advance notice as is practicable is given to the other party. Section 9. It is further understood and agreed that either party to this Agreement may at any time terminate this Agreement with 90 days written notice of its intention to terminate same, provided, however, that in the event a City program is in progress at the time the City receives written notice of the District's intent to terminate, termination of the Agreement shall not be effective until after the program is completed notwithstanding the fact that said completion date may be more than 90 days subsequent to the District's notice of termination. In order for a program to be in progress as that term is used in this Section, the District must have approved an application for use of the Center and the use (i.e. physical occupancy) has commenced. It is further understood that upon the termination of the current contract, the two parties will immediately begin negotiating a new contract. -2 - Revised 8/5/03 Section 10. It is agreed that in consideration for the use of the Center, the City will defend, indemnify, and hold harmless the Renton School District, its elected and appointed officials, its employees and agents from any and all liabilities for claims, suits or demands, including fraudulent and groundless claims, suits or demands for personal injuries, including death, or for property damage or loss resulting from any City use of the Center. The District will likewise defend, indemnify, and hold harmless the City, its elected and appointed officials, its employees and agents from any and all liabilities for claims, suits or demands, including fraudulent and groundless claims, suits or demand for personal injuries, including death, or for property damage or loss resulting from any City use of the Center. Section 11. The City shall maintain a policy of comprehensive general liability including participant liability protecting and indemnifying the District, its elected and appointed officials, its employees and agents against any and all claims, suits and actions arising out of or in connection with the use of the Center as granted pursuant to this Agreement. Policy limits shall be in the amount of at least $1,000,000 public liability for each occurrence. The policy shall contain a provision requiring the carrier to provide at least 30 days notice prior to cancellation or amendment of the policy. A certificate of insurance shall be issued naming the District, its elected and appointed %air officials, its employees and agents as additional insured with respect to the policy if additional insured status can be reasonably arranged. Section 12. The term of this Agreement shall be for three years and subsequently may be renewed, after review by and approval of both parties, for such additional terms as the parties may agree. Section 13. In the event of any dispute over the interpretation or effect of this Agreement, the designated representatives of the parties shall meet, at the request of either, in an effort to resolve the dispute. If any dispute still remains, then the matter shall be referred to the City of Renton Chief Administrative Officer or his/her designee, and to the Superintendent of the Renton School District, or his/her designee, for resolution. Good faith efforts of each party to meet and attempt to resolve such disputes as provided herein shall be a prerequisite to a party's filing any litigation against the other party related to this Agreement. -3 - Revised 8/5/03 ' 14. Notices Unless otherwise directed in writing, the primary point of contact for the City shall be the following: rrr Cultural Arts Coordinator Carco Theater 1717 Maple Valley Highway Renton, WA 98055 425-430-6706 Unless otherwise directed in writing, the primary point of contact for the District shall be the following: Renton IKEA Performing Arts Center Manager 400 S. Second Avenue Renton, WA 98055 206-595-9360 CITY OF RENTON RENTON SCHOOL DISTRICT J�,t— / a 3 . 1>3/�3 Date Date ,n ..� rr+o ® A =�'LGf Sign ure Jesse Tanner Signature Mayor i ?T e4L-G.''',0 -C- Title Title 1111,1/4 ATTEST: .d (�f/GZ-e-til`) •�'"' s•• �C�14`wyt,c-� ATTEST: :.:.- � :.lx.,_—_ .'yA. Bonnie Walton, City Clerk �:CP „�� Ip..01 CITY OF RENTON RENTON,S' H©Or RICT!403 4 • " �TA.. `'UBL C .:2,::.: 4'111111110 -4 - CITY OF RENTON, WASHINGTON volowe RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING 1'ffF MAYOR AND CITY CLERK TO ENTER INTO AN AGREEMENT BETWEEN THE RENTON SCHOOL DISTRICT AND THE CITY OF RENTON CONCERNING CITY USE OF THE RENTON IKEA PERFORMING ARTS CENTER. WHEREAS, the City of Renton contributed substantial funds to the completion of the Renton IKEA Performing Arts Center; and WHEREAS, the Renton School District wishes to allow the City to have the use of the Renton IKEA Performing Arts Center free of charge whenever deemed practicable by the School District; and WHEREAS, it is necessary to agree upon the terms and conditions by which the City can 44140, make use of the Renton IKEA Performing Arts Center; NOW, 'THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION H. The Mayor and City Clerk are authorized to enter into an interlocal cooperative agreement entitled "Agreement Between Renton School District #403 and City of Renton Community Services Department" for the use of the Renton IKEA Performing Arts Center. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk 1 RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2007. ,,, 411100, Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1257:3/26/07 2 r CITY OF RENTON COUNCIL AGENDA BILL AI #: Submitting Data: For Agenda of: April 9, 2007 Dept/Div/Board.. PB/PW Development Services Staff Contact Nenita Ching(x7291) Agenda Status Kayren Kittrick(x7299) Consent X Subject: Public Hearing.. Plan Review/Inspection Fee, Street Vacation Fee, Correspondence.. Franchise Permit Fee Ordinance X Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Ordinance Information Recommended Action: Approvals: Refer to Finance Committee Legal Dept X Finance Dept X Other IFiscal Impact: Expenditure Required...iiiimi Transfer/Amendment AYnount Budgeted Revenue Generated $321,000 Total Project Budget City Share Total Project SUMMARY OF ACTION: Pursuant to City financial policy to annually review all permit fees and other charges, the Planning/Building/Public Works Department submits proposed revisions to the franchise permit fee, plan review and inspection fee, and street and alley vacation fee. These fees were created or revised over 15 years ago, and have not been amended since. Proposed increases attempt to recover the cost to provide these services. If Council was to revise these fees, they should be revised concurrently with the language changes in the ordinance. Estimated annual increase in revenues due to the proposed fee amendments is approximately$321,000. An amendment to the placement of street vacation compensation is also proposed. Proceeds from vacations are being placed in the Transportation Division operating fund (#003). Staff proposes directing the compensation to the division's street construction fund (#317) in order to better align the use of funds (construction of long-term assets) to the source of funds (sale of long-term assets). STAFF RECOMMENDATION: Approve the proposed amendments to the franchise permit fee,plan review and inspection fee, and street and alley vacation fee, incorporate them into an ordinance, and present the ordinance for first reading. Approve, in same ordinance, placement of street and alley vacation klifor compensation in the street construction fund (#317). C:\DOCUME-I\BWalton\LOCALS—I\Temp\Agenda Bill_Reviewlnspect Fees654.doc ti`� PLANNING/BUILDING/ C. ®Now � PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: April 2, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: -Kathy Keolker, Mayor FROM: Gregg Zimmermai {` ministrator STAFF CONTACT: Nenita Ching, Principal Financial & Administrative Analyst (ext. 7291) Kayren Kittrick, Development Engineering Supervisor (ext. 7299) SUBJECT: Plan Review/Inspection Fee, Street Vacation Fee, Franchise Permit Fee ISSUE: 't►` Should fees for franchise permit, plan review and inspection, and street and alley vacation be raised? RECOMMENDATION: Approve the proposed increases in fees for franchise permit, plan review and inspection, and street and alley vacation (shown on the attached "Fee Schedule"). BACKGROUND SUMMARY: The fee for a franchise permit is collected from utility franchises for work conducted on City streets. This fee recovers staff cost to issue and process the permit and costs for inspection. It was created in the early 1980s and has not been changed since. Staff proposes increasing the fee to be competitive with franchise permit fees charged by other cities. (Kent, for example, charges a$300 street use permit fee on utility companies, and its Council is currently considering raising it to $450). We estimate that approximately$120,000 in additional revenues will be generated for Renton annually as a result of the proposal to raise fees from $50 to $350. The fee structure for street and utility plan review and inspection was created in 1990 and was designed to capture some of the City's cost to review plans and inspect construction. Proposed changes include an amendment to fees, construction cost threshold, and a definition of"construction cost." :rrr Public Works Plan Review/Inspection Fees Page 2 of 4 April 2,2007 The table below shows the dollar impact of proposed fee increases on a potential project. `"O Construction Charges collected Charges collected Cost with existing fee with proposed fee % increase $100,000 $5,000 $6,000 20% $250,000 $10,500 $14,000 33% $1,000,000 $33,000 $44,000 35% Most of the revenues generated by this fee go to utility funds. It is estimated that proposed fee increases will result in a 30% - 40%increase in revenues ($194,000 - $259,000). A fee comparison with surrounding cities indicates that Renton's fee for a $250,000 project, for instance, will be similar to fees charged by Issaquah, Tukwila, and Bellevue. Many of the cities surveyed have additional charges (i.e. hourly fee) for services in excess of the standard provided; whereas Renton provides "unlimited" services. The existing ordinance does not specify items to include in estimating construction cost, so staff is proposing adding the following definition of"construction cost" to the ordinance: "Construction cost, also known as the Engineer's Estimate or the Contractor's Bid, shall mean cost estimate for all project related improvements outside of the building envelopes, including, but not limited to, all costs required to construct the following: paved parking lots, private sidewalks or walkways, private and public stormwater management facilities, temporary erosion and sedimentation control facilities, water quality facilities, public and private streets, public and private sanitary sewers, public water main improvements, required offsite street, bike, and pedestrian improvements, street lighting improvements, required landscaping and street tree improvements, and site grading and mobilization costs." The proposal to increase the street and alley vacation fee is based on estimates of labor time involved in processing street and alley vacation applications. Despite the fee increase, new revenues from this activity are projected to be only around $7,000 because there are only a few applications received per year. Compensation from street and alley vacations are currently placed in the Transportation Division's operating fund (#003). Staff proposes directing the compensation to the division's street construction fund (#317) in order to better align the use of funds (construction of long-term assets) with the source of funds (sale of long-term assets). CONCLUSION: Fees for franchise permit, plan review and inspection, and street and alley vacation were created or revised over 15 years ago, and have not been increased since. The increases proposed attempt to cover the costs of providing services. h:\file sys\adm-pbpw adminstration\analyst\wip\2006 study\issue paper_devsvcs654.doc Public Works Plan Review/Inspection Fees Page 3 of 4 April 2,2007 Igor FEE SCHEDULE FRANCHISE PERMIT FEE Permit Fee Amount Proposed Change Small work, including trenching less $50.00 $350.00 than 60 linear feet or installation of six or less utility poles All other work $50.00 plus $40.00 per hour $350.00 plus $60.00 per of inspection overtime inspection hours STREET AND UTILITY PLAN REVIEW AND INSPECTION FEE Current Fee Structure Construction Cost: Fee Amount: $100,000.00 or less 5% of cost Over$100,000.00 but less than $200,000.00 $5,000.00, plus 4% of cost over$100,000.00 $200,000.00 and over $9,000.00, plus 3% of cost $200,000.00 and over Proposed Change Construction Cost: Fee Amount: $150,000.00 or less 6% of cost Over$150,000.00 but less than $300,000.00 $9,000.00 plus 5% of cost over$150,000.00 $300,000.00 and over $16,500.00 plus 4% of cost$300,000.00 and over STREET AND ALLEY VACATION FEE Type of Fee Fee Amount Proposed Change Filing fee, payable at time of $250.00 $500.00 application Processing and completion fee, $250.00 Appraised value of vacated Right-of-Way: payable upon Council approval Less than $25,000 $ 750.00 of the vacation $25,000 - $75,000 1,250.00 Over$75,000 2,000.00 h:\file sys\adm-pbpw adminstration\analyst\wip\2006 study\issue paper_devsvcs654.doc Public Works Plan Review/Inspection Fees Page 4 of 4 April 2,2007 PLAN REVIEW/INSPECTION FEE COMPARISON City Application Fee Inspection fee Hourly Rate Includes Renton 2.5/2/1.5%Sliding Scale 2.5/2/1.5%Sliding Scale $75.00(overtime only) W,S,D, Erosion,Roads, Renton proposed(1) 3.5/3/2.5%sliding scale 3.5/3/2.5%sliding scale Grading, Streetlights,Fire, Renton proposed(2) 3/2.5/2%sliding scale 3/2.5/2%sliding scale Unlimited Reviews,Inspection Kent 4%plus hourly 4%plus hourly $85.00 2 Reviews Minimum$500.00 Percentage expected to be half Non-refundable deposit Non-refundable deposit of staff cost Issaquah(updating) Menu per utility,roads,TSECP included in permit $55.00 regular Worksheet example attached $630 plus linear charge(w,s,d) $80.00 OT 7%(roads)$655 Erosion $480.00 minimum $120.00(Erosion) Tukwila 2.5/2/1.5%Sliding Scale 2.5/2/1.5%Sliding Scale 25%per add review 2 Reviews,2 Inspections only plus$250 app fee plus grading permit $47.00 per inspection addl reviews/inspections hourly plus grading app fee over 2 charges Bellevue(2007) $1300 deposit water or sewer Hourly,no deposit $131.00 Hourly charges for all work. $1728 deposit storm $114 hourly Fire Hourly charges over deposit Kirkland 10%of improvements Included Not found Project Value$250,000 25 hours review,consult,permit 35 hours inspection,no OT 100'utility ext. (W,S,D) Total Renton current $5,250 $5,250 $10,500.00 (1)Renton(7/6/5)prop $8,250 $8,250 $16,500.00 (2)Renton(6/5/4)prop $7,000 $7,000 $14,000.00 Kent $11,275 $12,805 $24,080.00 Issaquah $6,640 $6,640 $13,280.00 Tukwila $6,875 $7,014 $13,889.00 Bellevue $9,825 $4,585 $14,410.00 Kirkland $12,500 $12,500 $25,000.00 CITY OF RENTON, WASHINGTON Nebo ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 4-1-180 OF CHAPTER 1, ADMINISTRATION AND ENFORCEMENT, OF TITLE IV (DEVELOPMENT REGULATIONS) AND 9-14-8 OF CHAPTER 14, VACATIONS, OF TITLE IX (PUBLIC WAYS AND PROPERTY) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY ADJUSTING FEE SCHEDULES. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Section 4-1-180.A of Chapter 1, Administration and Enforcement, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: A. FRANCHISE PERMIT FEES: %we Unless otherwise specified in a franchise agreement, the fee shall be due and payable at or prior to the time of construction permit issuance. If a franchise agreement does not specify the fee amount, the generic fee, as identified in the following table, shall be collected. A bond as stipulated in RMC 9-10-5, Street Excavation Bond, is also required. Frontage Length of Replacements and Permit Fee Amount Improvements and/or Project Scale Small work, including trenching less than $350.00 sixty(60) linear feet or installation of six (6) or less utility poles All other work $350.00 plus $60.00 per overtime hour of inspection SECTION II. Section 4-1-180.E of Chapter 1, Administration and Enforcement, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: 1 ORDINANCE NO. E. PUBLIC WORKS PLAN REVIEW AND INSPECTION FEES: All developers, municipal or quasi-municipal entities, or utility corporations or companies, except those specifically exempted, shall pay fees under this Section. Exempted entities include City-franchised cable TV, cable modem, natural gas, telecommunications, and electrical power. Half of this fee must be paid upon application and the remainder when the permit(s) is issued. There are additional construction permit fees which are also payable upon issuance. The fee will be based upon percentages of the estimated cost of improvements using the following formula: STREET AND UTILITY PLAN REVIEW AND INSPECTION FEES Estimated Construction Cost: The applicant Fee Amount: must submit separate, itemized cost estimates for each item of improvement subject to the approval by the Public Works Plan Review Section $150,000.00 or less 6% of cost Over $150,000.00 but less than $9,000.00 plus 5% of cost over $300,000.00 $150,000.00 $300,000.00 and over $16,500 plus 4% of cost $300,000.00 and over Construction cost, also known as the Engineer's Estimate or the Contractor's Bid, shall mean cost estimate for all project related improvements outside of the building envelopes, including, but not limited to, all costs required to construct the following: paved parking lots, private sidewalks or walkways; private and public stormwater management facilities; temporary erosion and sedimentation control facilities; water quality facilities; public and private streets; public and private sanitary sewers; public water main improvements; required off-site street, bike and pedestrian improvements; street lighting improvements; required landscaping and street tree improvements; and site grading and mobilization costs. 401104/ 2 ORDINANCE NO. SECTION III. Sections 4-1-180.G and H of Chapter 1, Administration and Enforcement, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" are hereby amended to read as follows: G. RIGHT-OF-WAY USE PERMIT FEES—REVOCABLE PERMITS FOR THE USE OF EXCESS PUBLIC RIGHT-OF-WAY: These fees are payable at the time of application. The imposition, collection, payment and other specifics concerning this charge are detailed in chapter 9-2 RMC, Excess Right-of-Way Use. Type of Use Fee Amount Single family and two family uses $10.00 annually, plus leasehold excise tax', if applicable All uses without public benefit 0.5%per month of property value of land to be utilized, plus leasehold excise taxi, if applicable. Payable yearly in advance slow Uses with public benefit 0.5%per year of assessed value of land adjoining the property, plus leasehold excise taxi, if applicable. In no case less than ten dollars ($10.00). Payable yearly in advance 'There is hereby levied and shall be collected a leasehold excise tax on the act or privilege of occupying or using public owned real or personal property through a leasehold interest at the rate established by the State of Washington. 2Right-of-way value shall be based on the assessed value of the land adjoining the property as established by the King County Assessor. H. STREET AND ALLEY VACATION FEES: The imposition, collection, payment and other specifics concerning this charge are detailed in chapter 9-14 RMC, Vacations. Type of Fee Fee Amount Filing fee,payable at time of application $500.00 Processing and completion fee, payable upon Council approval of the vacation and 3 ORDINANCE NO. upon administrative determination of appraised value of vacated Right-of-Way. Appraised value of vacated Right-of-Way Less than $25,000 $750.00 $25,000 to $75,000 $1,250.00 Over $75,000 $2,000.00 SECTION IV. Section 9-14-8 of Chapter 14, Vacations, of Title IX (Public Ways and Property) of Ordinance No. 4260 entitled"Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: 9-14-8. COMPENSATION FROM VACATIONS: Compensation received from the vacation shall be placed in the Street Construction Fund for street capital improvements, unless otherwise provided by the City Council. SECTION V. This ordinance shall be effective upon its passage, approval, and 30 days after publication. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1343:3/28/07:ma 4 CITY OF RENTON COUNCIL AGENDA BILL Al#: Submitting Data: For Agenda of: 4/9/07 Dept/Div/Board.. Hearing Examiner Staff Contact ` Fred J. Kaufman, ext. 6515 Agenda Status Consent X Subject: Public Hearing.. Correspondence.. Galloway at the Highlands Preliminary Plat Ordinance File No. LUA-06-138, PP, CU-A, SA-A, ECF Resolution Old Business Exhibits: New Business Hearing Examiner's Report and Recommendation Study Sessions Legal Description and Vicinity Map Information Recommended Action: Approvals: Legal Dept Council Concur Finance Dept Other Fiscal Impact: Expenditure Required... N/A Transfer/Amendment Amount Budgeted Revenue Generated Ittrof Total Project Budget City Share Total Project SUMMARY OF ACTION: The hearing was held on February 20, 2007. The Hearing Examiner's Report and Recommendation on the Galloway at the Highlands Preliminary Plat was published on March 8, 2007. The appeal period ended on March 22, 2007. No appeals were filed. The Examiner recommends approval of the proposed preliminary plat subject to the conditions outlined on page 12 of the Examiner's Report and Recommendation. Conditions placed on this project are to be met at later stages of the platting process. STAFF RECOMMENDATION: Approve the Galloway at the Highlands Preliminary Plat with conditions as outlined in the Examiner's Report and Recommendation. Rentonnet/agnbill/ bh March 8, 2007 OFFICE OF THE HEARING EXAMINER CITY OF RENTON Minutes APPLICANT/CONTACT: Johnathan Kurth Davis-Kurth Consulting 1201 Monster Rd SW, Ste. 320 Renton, WA 98057 OWNERS: Minh Van Pham and Dan My Du Rainier Pacific Development 1618 S Lane Street Seattle, WA 98144 Galloway at the Highlands File No.: LUA 06-138, PP, CU-A, SA-A, ECF LOCATION: 343 Union Avenue NE SUMMARY OF REQUEST: Approval to subdivide a 1.61-acre site zoned Commercial Arterial, into individual lots for future development of a mixed- use building and townhouses. SUMMARY OF ACTION: Development Services Recommendation: Approve subject to conditions DEVELOPMENT SERVICES REPORT: The Development Services Report was received by the Examiner on February 13, 2007. PUBLIC HEARING: After reviewing the Development Services Report, examining available information on file with the application, field checking the property and surrounding area; the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the February 20, 2007 hearing. The legal record is recorded on CD. The hearing opened on Tuesday, February 20, 2007, at 9:01 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. The following exhibits were entered into the record: Exhibit No. 1: Yellow file containing the original Exhibit No. 2: Neighborhood Detail Map application,proof of posting, proof of publication and „ other documentation pertinent to this request. Exhibit No.3: Zoning Map Exhibit No. 4: Site Plan Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 2 Exhibit No. 5: Preliminary Plat Map Exhibit No. 6: View of NE 3`d Street frontage with water feature Exhibit No. 7: View of commercial space at NAE 3rd— Exhibit No. 8: Building Cluster Plan and Union Exhibit No. 9: Front Elevations Exhibit No. 10: Right and Left Elevations Exhibit No. 11: Rear Elevation Exhibit No. 12: Aerial Photograph of Area Exhibit No. 13: Colored Rendering The hearing opened with a presentation of the staff report by Elizabeth Higgins, Senior Planner, Development Services,City of Renton, 1055 S Grady Way, Renton,Washington 98055. The request today is for preliminary plat approval, site plan approval, and conditional use permit. The project was originally submitted without the preliminary plat request, which is why it was assigned to be an administrative site plan approval. The preliminary plat raised it to Hearing Examiner review. The project is located on Union Avenue NE and is about 1.6 acres, which was developed in 1970 with a one- story grocery store and an asphalt parking lot. Subsequent uses to the grocery store included a discount food store and a succession of thrift stores. The site has been the same since its development with the building and the parking. The building is currently vacant. The uses surrounding the property are commercial to the north and east, and multi-family residential to the we:.,,, ' and single-family townhomes to the south. There is a new City of Renton park, Heather Downs that is located to the south. The area of the property is zoned Commercial Arterial(CA) with the exception of the park which becomes residential zoning. This property is located within the NE 4th Business District, there are specific limitations related to use and would limit on-site services on the property to Video Stores, Financial and Real Estate Services and Repair Services, excluding any automobile repair. The project was originally submitted as an all residential use,the applicant was requested to re-design to include a mixed-use development on the east end of the property. The project now includes commercial and residential at the east end of the property and two mixed-use buildings on each side of the new street and a stand-alone residential at the back of the property. Townhouses would be built on the west end and apartment style condominiums over the commercial and parking areas. The access to all of the units would be via a new public street that would terminate in a hammerhead at the west end. Approval of the project would result in the subdivision of the property into 22 townhouse lots, 2 lots for the mixed use, 5 open space tracts located at the center of the property on each side of the road and at the ends of the hammerhead, and a new public street coming off Union Avenue NE. The applicant requested and received approval for a 24-foot wide public street, which was approved as long as curbs were rolled for emergency vehicle accommodation. The 22-townhouse lots meet zoning requirements, they would be developed into 3 and 4 consecutively attached dwellings in six buildings. Each townhouse unit would have approximately 200 square feet of ground related outdoor space at the rear of the unit. The landscape tracts would provide almost 5000 square feet of open spacNS Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 3 *g"' to the project. The 22 proposed townhouse units would have five different floor plans and be three stories in height, which meets size and height requirements for this zone. The two commercial projects would front on Union Avenue NE and be located in two 3-story buildings, one on each side north and south of the access street. Parking is located in the back of each building and is shared with the condominium units. All pervious areas of the site would be landscaped. The Environmental Review Committee issued a Determination of Non-significance—Mitigated for the project, which included six mitigation measures. No appeals of the determination were filed. Fire, Traffic and Park Mitigation fees were imposed on this project. The project is consistent with the Comprehensive Plan criteria for commercial corridor designations. It meets the requirements of the Community Design Element Policies and complies with the underlining Zoning Designation requirements. The density is 31.06 du/ac, which is within the allowed range for the Business District. Parking for the Townhouses would provide more than required by the zoning regulations. Guests will most likely have to park on the driveway aprons or on Union Avenue NE. No parking would be allowed on the new 24-foot wide street. If the commercial use is daytime only, there should be no parking issues. The commercial/mixed-use is a requirement of the City,the applicant did not originally request it, in fact,questioned the economic feasibility of commercial on what is essentially a dead-end street. In addition there is minimum setback along Union so that there is no opportunity to have parking for a commercial use that is just a"drive up, run in get a latte situation." There will be landscaping, however it has been requested that a homeowner's association be established to be sure that the landscaping is maintained for the common areas and street trees. If trees were damaged for any reason, the homeowner's association would be responsible for replacing them. The site is located within the Renton School District. The School District has indicated that they can accommodate the approximately 16 additional students. Public services can be provided readily, utilities are to the property and will be brought onto the property by the applicant. The proposed townhouses will provide housing to an area that still is seeing a lot of demand. It is located to the rear of a property that is configured in a long narrow manner that would reduce the visibility of commercial uses from Union Avenue NE, it is debatable whether or not the feasibility of the commercial that is actually located on Union Avenue will be sufficient to support the various uses that are allowed. The stand-alone residential at the rear of the property increases the likelihood of economic viability. The newer project that abuts this site to the south is townhomes of basically the same configuration as these, there is no commercial on that property and the property to the west is all residential. The pedestrian connections are required to all abutting properties. There is a possibility for a connection to the west, which is a parking area for the multi-family use, there can be connections to the south although the abutting property is fenced along its north property line. They were not required to have connections. The 'rr streets are access easements on private property and again they are fenced at the ends of driveways that access the townhomes. IMOI\ Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 4 The project is subject to the urban design regulations and must meet the intent of various elements of the ____ regulations. This does meet the intent of site design and street pattern,building location and orientation, building entries that are to be from streets,transition to surrounding development, and a service element location and design which would be private for the townhouses and located in the parking garages for the commercial uses. This project does meet all required minimum standards required. One of the commercial buildings appears to be right along the property line, there does not seem to be room for a service lane in back of either building. There will be a fence between the rear open space and the property line except where the common open space is located. Johnathan Kurth, 1201 Monster Road SW, Ste. 320, Renton, WA 98057 stated that they agree with the planning department, there were some challenges in trying to make a long narrow site work and become economically viable. They have been pleased with the development of a good design. Mike Davis, 1201 Monster Road SW, Ste. 320,Renton, WA 98057 stated that he appreciated the fact that Tracts A and D should possibly be classified as open space. They had the same issues with the Cottages Plat in the same sense that open space was not technically required but they labeled them as such, then it was very hard to get the use changed. They were hoping that they could put something that stated the area as being"non residential". Upon questioning by the Examiner,he stated that they would have preferred this site to be all residential. Kayren Kittrick,Development Services stated that all services are there,water, sewer and storm have been handled. This has been scrutinized so far that there have not been any problems. They are tending to go more favor of public streets rather than private driveways. There is enough activity and the tendency is to go towards''mir public streets so the City has more control. If it is a private road, the Renton Police do not have the jurisdiction or authority to go in and support no parking rules. Fire and Maintenance have been concerned about that. Darrell Offe, 13932 SE 159th Place, Renton, WA 98058 stated that he wanted to try to answer the question regarding back of house services for the buildings to the north. Exhibits 4 and 5 show the survey of the actual edge of buildings to the northwest and northeast on the property line. The buildings are within feet of the property line. The building on the east comes in on the upper part and that you can see on the cover sheet of the Staff Report. There are no back of house services to the building on Union. On the building that comes off of 4th, this is basically a strip mall of food services, little shops and there is a circle parking lot coming in off of 4th with no access to Union or into the subject property here today. There is no activity occurring at the back of these buildings, all activity is to the front of the buildings. The Examiner called for further testimony regarding this project. There was no one else wishing to speak, and no further comments from staff. The hearing closed at 9:56 a.m. FINDINGS, CONCLUSIONS & RECOMMENDATION Having reviewed the record in this matter, the Examiner now makes and enters the following: FINDINGS: 1. The applicant,Johnathan Kurth, filed a request for a series of approvals for a mixed-use complex. The approvals sought are for a Preliminary Plat, Conditional Use and Site Plan. Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 5 2. The yellow file containing the staff report, the State Environmental Policy Act (SEPA)documentation and other pertinent materials was entered into the record as Exhibit#1. 3. The Environmental Review Committee (ERC), the City's responsible official issued a Determination of Non-Significance -Mitigated (DNS-M). 4. The subject proposal was reviewed by all departments with an interest in the matter. 5. The subject site is located at 343 Union Avenue NE. The subject site is located on the west side of Union Avenue a few parcels south of NE 4th Street. 6. The map element of the Comprehensive Plan designates the area in which the subject site is located as suitable for the development of Commercial Corridor uses, but does not mandate such development without consideration of other policies of the Plan. 7. The subject site is currently zoned CA(Commercial Arterial). 8. The subject site was annexed to the City with the adoption of Ordinance 2249 enacted in June 1966. 9. The subject site is approximately 1.61 acres or 69,959 square feet. The rectangular parcel is 165 feet wide(north to south) along Union and 424 feet deep. 10. The site is flat. It contains no critical or sensitive areas and no significant trees. 'itary 11. A vacant, 17,640 square foot building and surrounding parking lot are located on the subject site. It had been used as a grocery store and thrift shop at one time. 12. The applicant proposes developing a mixed-use complex consisting of freestanding attached townhomes and condominium units over retail or commercial spaces. The buildings would flank an east-west street that runs through the center of the site. The building facades would more or less mirror each other across the new roadway. There would be two buildings located along Union with one north and one south of the new street. These two buildings would contain commercial spaces on the ground floor at Union and seven(7) condominiums above the commercial spaces and three townhomes west of the commercial/condominium section. Interior parking would be located between the mixed-use component and the townhomes. To the rear or west of those buildings would be six buildings,with three north and three south of the new street. These buildings would be townhomes in 3-attached and 4- attached arrangements. 13. The applicant proposes dividing the subject site into 24 lots and 5 tracts. Twelve lots would be located along the north side of the new access road and twelve lots would be located on the south side of the roadway. One tract would be a decorative, circular, traffic island in the center of the road about halfway in from Union Avenue. Two open space tracts would be located north and south of the traffic island. Two additional open space tracts would be located at the extreme northwest and southwest corners of the plat, adjacent to what will be a hammerhead turnaround. 14. Twenty-two (22) lots for townhomes will range in size from 1,275 square feet to 1,477 square feet. The townhomes would be three stories and contain a variety of floor plans ranging in size from 2,017 square Nosy' feet to 2,125 square feet. They would each have 200 square feet of outdoor space at the rear of each building. They would each also contain garages. Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 6 15. The corner lots,the ones containing the mixed-use commercial and residential uses, would be 8,220 square feet(north of the street)and 8,270 square feet(south of the street). Fourteen units or seven in each corner building will consist of two and three bedroom condominiums that would be located above the corner commercial uses. There would be shared parking for the residential and commercial uses located to the rear(west)of the ground floor commercial uses. 16. As noted above, the buildings on the north will generally mirror the buildings on the south side of the street. Running east to west, on each side of the street the commercial building will be attached to a triplex of townhomes. Then there will be open space(north and south of the traffic circle) followed by a fourplex of townhomes, a narrow yard and another fourplex of townhomes. The buildings will vary in height but all buildings will be 3-stories high with peaked roof and gable treatments. There will be modulation and entrance porches and decks along the facades. The commercial facades will be located along the street frontage. 17. Access to the site will be from a new east to west roadway. A modification has been granted to allow the access road to be 24 feet wide and have rolled curbs. The rolled curbs are intended to allow emergency vehicles to maneuver in and around the traffic island or temporarily stopped vehicles. The road will end in a hammerhead turnaround. Curbs and 6-foot wide sidewalks with tree grates would be located in easements in the front yard of each lot. The roadway could be extended to the west depending on development proposals west of the subject site. 18. The proposed layout of this mixed-use complex makes use of various exceptions,district overlays and conditional use permit approvals. Apai tcnents, whether rental or condominium ownership are permitted in mixed use buildings when the ground floor commercial space is at least 30 feet deep. A Conditionals Use Permit is required for standalone townhome units constructed in the commercial corridor along Union Avenue if they do not contain commercial space. A Conditional Use Permit showing that they meet that permit's criteria is required. The District Overlay for NE 4th Street requires certain design features including modulation and facade treatment. While the CA zone permits a wide range of commercial uses, the NE 4th Street Business District overlay restricts uses to things such as entertainment rental, financial and real estate services and small-scale repair businesses but not automobile repair. 19. The density for the NE 4th Street Business District and the CA zone permits a minimum density of 10 units per acre to a maximum of 60 units per acre when in a mixed-use project. This development would be 31.06 dwelling units per acre after subtracting approximately 19,471 square feet for roadways. The density is calculated for the number of dwelling units(36) and not the number of proposed lots(24). 20. The subject site is located within the Renton School District. The project is expected to generate approximately 16 school age children. These students would be spread across the grades and would be assigned on a space available basis. 21. The development will generate increased traffic over the current vacant property. 22. The existing lot has more open space but will have less impermeable area after redevelopment. An analysis found that the proposal is exempt from detention and water quality treatment. 23 Sewer and domestic water will be provided by the City and services are available along Union Avenue. These services will have to be extended into the project site. ' Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 7 liare CONCLUSIONS: Preliminary Plat 1. The proposed Preliminary Plat appears to serve the public use and interest. The proposed plat will permit a mix of uses on a commercially zoned parcel. The plat would divide the subject site to allow individual ownership of smaller townhome lots on the interior of the site while creating two larger lots for mixed-use commercial and residential uses along Union Avenue NE. This division will meet the goals and policies of the comprehensive plan for commercial and urban mixed-use developments along and adjacent to NE 4th Street. 2. The plat will provide an opportunity to own homes with individually owned ground floor open space but smaller, limited yards for those who do not want large yards and extensive maintenance responsibilities. The larger lots will provide both commercial services immediately adjacent to the residential component, hopefully providing needed urban services that reduce the need for extra vehicle trips,and residential condominium ownership opportunities, again,providing ownership opportunities rather than rental opportunities for housing. 3. The redevelopment of this underutilized site will add to the tax base of the City. The ERC imposed mitigation fees to help offset the impacts of this additional development on existing City services. The additional impacts such as noise and traffic were anticipated when the property was designated for commercial and potential mixed use in the comprehensive plan and when zoning was applied allowing such uses. 4. The lots are rectangular and will be served by a public street. The plat provides open space components providing breaks in the building facades and relief from buildings that are otherwise very close to the street. The plat appears to have reasonable access for residents and a hammerhead turnaround for emergency vehicles. The traffic circle provides an element of additional visual interest as well as providing a limitation to excessive speed on a narrow roadway. 5. There are suitable facilities to serve the site with water and sewer utilities. Conditional Use Permit 6. Normally, residential buildings located along Union Avenue in the NE 4th District must be attached to or included within buildings containing a commercial component. "Standalone" residential buildings may be permitted by conditional use permit along Union Avenue NE. The intent is to make sure that residential uses do not displace the favored commercial uses in the CA zone. In this case, the applicant and staff agree that the lack of commercial exposure for portions of the lot interior to Union Avenue would be unsuitable for commercial use. 7. The applicant for a Conditional Use Permit must demonstrate that the use is in the public interest,will not impair the health, safety or welfare of the general public and is in compliance with the criteria found in Section 4-31-36(C), which provides in part that: a. The proposal generally conforms to the Comprehensive Plan; 1,4100' b. There is a general community need for the proposed use at the proposed location; c. There will be no undue impacts on adjacent property; Amminimmormonsommomor Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 8 d. The proposed use is compatible in scale with the adjacent residential uses, if any; e. Parking, unless otherwise permitted, will not occur in the required yards; f. Traffic and pedestrian circulation will be safe and adequate for the proposed project; g. Noise, light and glare will not cause an adverse affect on neighboring property; h. Landscaping shall be sufficient to buffer the use from rights-of-way and neighboring property where appropriate; and i. Adequate public services are available to serve the proposal. The requested conditional use appears justified. 8. The mixed-use project appears to comply with the goals and policies of the Commercial Corridor designation in the comprehensive plan. The proposal will contain commercial uses along Union but develop them in conjunction with both attached residential uses above and west of the commercial uses. The interior of the site of this narrow site was considered unsuitable for additional commercial uses and urban goals suggest a mix of commercial and residential uses to provide convenience for the residents and a built-in clientele for the commercial uses. 9. The CA zoning permits residential uses in consort with commercial uses and permits standalone residential units in the CA zone. The proposed townhomes appear suitable and are permitted by the underlying zoning. 10. The applicant has described a demand for this type of housing and the City's policies appear to support such uses. The site is somewhat removed from the heavily traveled NE 4th corridor and Union itself is not a through street, limiting the passersby on that street. 11. There are a variety of uses adjacent to the subject site. The proposal will provide a transition between the higher intensity commercial uses along NE 4th and the single-family and other residential uses adjacent to the site. The buildings are scaled similarly to single-family uses and commercial uses could actually be taller in some cases. The modulations in facades and rooflines as well as the setbacks provided by the included rear yard open space would also aid in the transition between commercial, larger buildings and these residential uses and the less intense nearby residential uses. 12. Parking will be contained in individual garages as well as common garages and will not encroach into yard space. The narrow street will not support parking and will be kept clear for general and emergency access. Sidewalks will separate pedestrians from vehicles. 13. Aside from the short-lived construction noise,there will be the normal hubbub associated with residential development and low-scale, low intensity commercial uses. There will be additional traffic but local streets should be able to handle the additional load and the applicant will be contributing mitigation fees to help offset some traffic impacts. 14. The project appears to be well landscaped and Code requires compliance with certain criteria making sure that the proposal will fit in with the community. Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 9 Now 15. As noted, the site is served by City infrastructure for water and sewer service. 16. In addition, Section 4-9-030(K)provides additional criteria for standalone uses. These criteria in summary contain the following guidance: Stand-alone residential use may not be located within 150 feet of an adjacent or abutting arterial street. This includes Sunset Boulevard, Duvall Avenue, Anacortes Avenue, or Union Avenue in the Sunset Business District; NE 4th Street, Union Avenue, or Duvall Avenue in the NE 4th Street Business District; and Puget Drive or South Benson Road in the Puget Drive Business District, as shown on the Business District Maps in RMC 4-3-040. A mix of commercial, service, and residential uses exist within a 150-foot radius of the proposed residential use. Commercial use of the property is not feasible for reasons including, but not limited to: lack of commercial frontage, lack of access, critical areas and/or critical area buffers, or property configuration. Residential use will augment the primary purpose of the commercial arterial zone by adding a pedestrian oriented land use that provides a physical connection between residential and commercial uses. The use provides a transition between commercial and lower density R-10 and R-8 zoned areas and provides a visual,pedestrian, and vehicular connection from the residential zoned areas to the Commercial Arterial zoned areas. Development standards from RMC 4-3-040F ["Development Standards for Uses Located Within the Northeast Fourth Street...Business District"] are met unless the applicant opts for a planned urban development, subject to RMC 4-9-150. Pedestrian connection standards from this section must be met '+tirr without modification. 17. The standalone uses are approximately 230 feet from Union and fall outside of the 150-foot prohibited area. This allows commercial uses to be located along Union while the less exposed internal portion of the site will be providing housing. There are commercial uses within 150 feet of the proposed residential uses. As noted, the applicant did not believe commercial uses would be viable in this location and cited the failed prior uses of the site,the lack of commercial exposure and the limited traffic along Union south of NE 4th Street. The applicant did, although reluctantly, add commercial uses along Union. The residents could prove to be customers of the commercial uses at the site and along NE 4th, north of the site. The residential uses do provide a reasonable transition between more intense commercial uses and the arterial traffic carried along NE 4th and the less intense residential uses south of the site. Abrupt transitions between commercial uses and single family residential uses do not always prove popular due to noise and other nuisance issues. Site Plan 18. In addition to the proposed plat and the fact that the proposed use requires a Conditional Use Permit the subject site is also subject to Site Plan Review although in some cases the criteria mirror some of those already considered in the other reviews. The site plan ordinance provides a number of specific criteria for reviewing a site plan. Those criteria are generally represented in part by the following enumeration: a. Conformance with the Comprehensive Plan; b. Conformance with the Building and Zoning Codes; lofty c. Mitigation of impacts on surrounding properties and uses; Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A,SA-A, ECF March 8, 2007 Page 10 d. Mitigation of the impacts of the proposal on the subject site itself; e. Conservation of property values; f. Provision for safe and efficient vehicle and pedestrian circulation; g. Provision of adequate light and air; h. Adequacy of public services to accommodate the proposed use; The proposed use satisfies these and other particulars of the ordinance. 19. The proposal conforms to both the goals and policies of the comprehensive plan as well as the CA Zoning regulations. The mixed-use commercial component as well as the interior townhomes are permitted since the buildings feature the appropriate design features and are appropriately located in juxtaposition to Union and NE 4th Street and its other commercial uses. 20. The buildings are appropriately scaled for the CA zone and for their locations on the subject site. The commercial components comply with the 50-foot height limits while the residential buildings comply with the 35-foot height limits imposed in the CA zone. 21. The proposal contains buildings that close on the street but contain modulations and design features such as peaked roofs, decks and porches that provide visual interest. There is open space included in ti lots as well as common open space near the center of the project as well as open space near the end of the roadway. There should be sufficient light and air although the narrow street will be somewhat limiting. 22. The confined nature of the project on a narrow lot should not adversely affect neighboring properties. There will be rear yard setbacks created by the open space providing separation from adjacent uses. 23. The road and sidewalks provide reasonable circulation for residents both in vehicles and on foot. Emergency access has been accommodated on the narrow street with rolled curbs and the hammerhead turnaround. Pedestrian connections to adjacent property are limited by existing development patterns in those areas. Code limits parking to 1.75 stalls per unit while the applicant has proposed 1.78 stalls. The additional parking is anticipated to provide shared parking for the residential units and the commercial units in the two mixed use commercial-residential buildings and due to the fact that on-street parking will be limited due to the narrow street. 24. As noted, the site is served by City utilities, which are available along Union. They would be extended into the new street to serve the properties interior to Union. District B Urban Center Design Criteria 25. Again, many of these criteria mirror those already reviewed but there are some specific criteria. In summary, the criteria are: Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 11 Nosy 1. create and maintain a safe, convenient network of streets of varying dimensions for vehicle circulation; and provide service to businesses; maintain existing grid street pattern. 2. provide an appropriate transition between buildings,parking areas, and other land uses and the street; and increase privacy for residential uses located near the street; orient Buildings to the street with clear connections to the sidewalk. 3. ensure that building entries further the pedestrian nature of the fronting sidewalk and the urban character of the district; primary entrance of each building shall be located on the facade facing a street. 4. redevelopment projects respect the character and value of Renton's long-established,existing neighborhoods are preserved; achieve a compatible transition where new buildings differ from surrounding development 5. reduce the potential negative impacts of service elements(i.e., waste receptacles, loading docks) by locating service and loading areas away from high-volume pedestrian areas, and screening them from view in high visibility areas. 6. incorporate various modes of transportation, including public mass transit, in order to reduce traffic volumes and other impacts from vehicles; ensure sufficient parking is provided 7. maintain a contiguous,uninterrupted sidewalk by minimizing, consolidating and/or eliminating vehicular access off streets within pedestrian environments and/or designated pedestrian- oriented streets; parking lots and garages shall be accessed from alleys when available. 8. have areas suitable for both passive and active recreation by residents, workers, and visitors; provide these areas in sufficient amounts and in convenient locations; and provide the opportunity for community gathering in places centrally located and designed to encourage such activity. 9. landscaping is intended to reinforce the architecture or concept of the area; provide visual and climatic relief in areas of expansive paving or structures; channelize and define logical areas of pedestrian and vehicular circulation; and add to the aesthetic enjoyment of the area by the community; street trees are required and shall be between the curb and buildings. 10. recreation areas and common open space be provided; equal to 150 square feet per unit of which 100 square feet are contiguous. Such space may include porches, balconies, yards, and decks. 11. ensure that buildings are not bland and visually appear to be at a human scale; and ensure that all sides of a building, that can be seen by the public, are visually interesting; facades shall include modulation or articulation; untreated blank walls visible from public streets, sidewalks, or interior pedestrian pathways are prohibited; use materials that reduce the visual bulk of large buildings; and encourage the use of materials that add visual interest to the neighborhood. 26. The proposal would provide a new right-angle street intersecting Union but due to existing development currently there would be no continuation of a street grid pattern. The new street could be continued west at some point in the future. Similarly, constraints on the site prevent the use of alleys. The lot is too narrow to provide alleys and even the main street has been reduced in width due to that constraint. Pedestrians will be accommodated on sidewalks and parking will occur in garages and not in front of either the residential or commercial buildings. Pedestrians will be able to circulate within the complex, to the proposal's commercial spaces and to the NE 4th Street corridor. 27. Landscaping and building design features will be used to reduce the apparent bulk of the buildings and avoid a "looming" affect over the streetscape. Landscaping will be provided along the street and in the open space areas. The complex provides a mix of public and private open spaces. Open space areas will provide recreational opportunities as well as providing landscape relief The buildings have "r✓ porches and other articulations and modulations as well as varied rooflines to improve appearance. The exterior treatment will provide definition and the facades of opposing units will mirror one another providing some symmetry coupled with the articulation and modulation differences. Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 12 28. In conclusion, the proposal is modest in size but contains a number of complex elements including commercial spaces, shared parking, condominium and townhome ownership opportunities, narrow streets, open space and traffic island. The project should appeal to those seeking urban living and residential ownership. RECOMMENDATION AND DECISIONS: The City Council should approve the Preliminary Plat and this office approves the Site Plan and Conditional Use Permits subject to the following conditions: 1. The applicant shall comply with all requirements of the Determination of Non-Significance - Mitigated that was issued by the Environmental Review Committee on January 23, 2007. 2. Demolition permit shall be obtained and all inspections completed on the demolition of the existing building prior to Final Plat approval. 3. A Homeowners'Association shall be created concurrently with the recording of the Final Plat in order to establish maintenance responsibilities for the landscaped open space tracts. A draft of the document(s) shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to the recording of the Final Plat. 4. A landscape plan shall be submitted, meeting the standards of RMC 4-4-070, "Landscaping." Approval by the Development Services Department of a conceptual landscape plan shall be a condition of Sit Plan Review. Submittal of a final landscape plan shall be required prior to Final Plat approval. NINO 5. The areas labeled as open space shall not be used for residential development and covenants shall be required stating this limitation. ORDERED THIS 8th day of March 2007. -�� FRED J.KA AN HEARING EXXINER TRANSMITTED THIS 8th day of March 2007 to the parties of record: Elizabeth Higgins Johnathan Kurth Darrell Offe 1055 S Grady Way 1201 Monster Road SW, Ste. 320 13932 SE 1596 Place Renton, WA 98055 Renton, WA 98057 Renton, WA 98058 Kayren Kittrick Mike Davis Don Maletta 1055 S Grady Way 1201 Monster Road SW, Ste. 320 345 Union Avenue NE Renton, WA 98055 Renton, WA 98057 Renton, WA 98059 Galloway at the Highlands Preliminary Plat File No.: LUA-06-138, PP, CU-A, SA-A, ECF March 8, 2007 Page 13 err Pham Ming Van& Dan My Du Stephen Northcraft 1618 S Lane Street 4209 SE 3`d Place Seattle, WA 98144 Renton, WA 98059 TRANSMITTED THIS 8"'day of March 2007 to the following: Mayor Kathy Keolker Larry Rude, Fire Jay Covington, Chief Administrative Officer Larry Meckling, Building Official Julia Medzegian, Council Liaison Planning Commission Gregg Zimmerman, PBPW Administrator Transportation Division Alex Pietsch, Economic Development Utilities Division Jennifer Henning, Development Services Neil Watts, Development Services Stacy Tucker, Development Services Janet Conklin, Development Services King County Journal Pursuant to Title IV, Chapter 8, Section 100Gof the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m.,March 22,2007. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure, errors of law or fact, error in judgment, or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen(14) days from the date of the Examiner's decision. This request shall set forth the specific ambiguities or errors discovered by such appellant, and the Examiner may, after review of the record, take further action as he deems proper. Niue An appeal to the City Council is governed by Title IV, Chapter 8, Section 110, which requires that such appeal be filed with the City Clerk, accompanying a filing fee of$75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Depaituuent, first floor of City Hall. An appeal must be filed in writing on or before 5:00 p.m.,March 22,2007. If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants, the executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. The Appearance of Fairness Doctrine provides that no ex parte(private one-on-one) communications may occur concerning pending land use decisions. This means that parties to a land use decision may not communicate in private with any decision-maker concerning the proposal. Decision-makers in the land use process include both the Hearing Examiner and members of the City Council. All communications concerning the proposal must be made in public. This public communication permits all interested parties to know the contents of the communication and would allow them to openly rebut the evidence. Any violation of this doctrine would result in the invalidation of the request by the Court. The Doctrine applies not only to the initial public hearing but to all Requests for Reconsideration as well as Appeals to the City Council. �.rrrr� Project Location: 343 Union Avenue NE f ;;.r-4)-,,..:‘7.,4:-.,.:,:n..- o ''' . ...4'-', ;-.;4':' '''':'''''''''V.-'''''—1"17:' 'WI 11` �. -fes y. ie.t .sa;�. �. .�• c • :,t,::;,7-.;'-4=.'''''''':: ih." `''ate 1r � -:-. . ' j, t _ S: k r � ::.,,.•:.,:-..z.::::1'..t.i,.',:.•?,:',P-i"'- '_-,-- .------N,-, -; -,k* -• -. • -;--*::','.:,:.:-.-' f 4 r k r� � " 'a L � SITE a : •i :::1 E y`,,Y..s, i''.;::;:::';'i.'1.::.i.'''''''''T'''.1.-;'N'ri-. t. ht'•s ; tt g yR �. - J E5 - 9 T23N R5E E 1/2 CA -- 4th St. C A -- � NE 4th St- CA CA CA II CA R-8 CA CA w SITE- ame -3rd- . R-10 p CA R-10(P) R-8NE 2nd St. R-10 R-8 IL(P) R- csl RMH Si'1, d o - R--$ v► rd H Z RMH j N N ' R-8 z E+ R�10: R-8 R-8 ji Now,' . ' ''.RMH R_8 x • w ar7 ("D. C p N R-8 --= _c r RMH R-4 R-8 .s.� JR-4:i4 -:-.( , - , ' ,-- RC(P) N ,-- 40,1/1:.:::-.,' All �" RC(P) lYo G5 . 21 T23NR5E E112 ZONING ---- Renton City 41,0 EXHIBIT '` * P/B/PW TECHNICAL SERVICER F 16 T23N R5E 1 SCHEMATIC-SITE-PLAN W aQ , UNION•AVE.NUE POWNHOMES RENTON-•WAS INGTON Ig J COAST REAL ESTATE SEANCES H j 7195 N.E.AM 51. 00NA10 w.wAIETTA ' ! W L _ S'EEECrRI 7t$9230 A"N E. ta'_y" I REG.N0.20MC 28000aeJ , „41 162705 90eJ f I all le.IN anon Au[Nr; lY "- RE0 No 6047627 till g-(7-7--"' N89'0•'06 W 424.00' mman E - �P !1-' W fti1� .+ =gii 'iVa "" --^ - - - ri=Il�`is W ^ i 1 rte ' �i! '.- nRLU�Ill'';, W ` T e.n . iume■_ 1:7::: LEASEwENT I — ,w`h0.4'?8':SIi'^" r �.4�4r ,;,. h, ,'1 07280006LJ Li r *It. ; ~4s . . ••� I� I�� -� I- OPEN i ,i �t t« 3 �.e0 • \ I ' Q ' p �, T�fpp. , c 141l • rli 14 al ► �� SPACE �« 2 UNITSLNG *RErAILo, / ! < Q EXHIBIT I p Rn ,.."F;111-,.-'11...._ s A 1E17.'" 735 s•, a NL �/ ll m RKING { „ IC � 1 � � � � '���► , 1 yB INN ,\\ REG R lyc I L (--J Q L p . " ' Y "�� , rsi I ‘o. ExStINCSTUREON:D I r p , t� +II I - ..4%,....„ I ���� PQ IJECT DA I A _ u.. O Z J :'.. / �e�iL 7� �{, it {' ' �. 1 ' R , . "�I ' I / .i Slit AOOR S5 3A7 UN ON AK NE ILI n' ►.- t S.+ J fj'.a! I .l l 1AUB AN. weA _ I I ` , A Tie,„ IlRl •� Q g a PARCEL N weER: 162 05909 111 p ;7:0 II, 8 iliF 12 C"f r rogliipl :y q I'.: 4yF M-'gtl"Lq• .; 3MA / LE�/CLD /, ' SITE ARCA 69 60 50 Ft lil �, d � "- ^ / ` 'M" � 2 Ai�KING 9 / - ' ZONING CA CONwfRCIAI ARifRIApC A' e p LL • UNIT$ABOVE e -Tp`�C' NE tn ST CORg100R 0157 EFT,_, II — ,•, . J 3.' ,d4 , .-I- s-F) \ A /. 4 Au, '?.N 1+ I 4 `\\ 8 7 eP -5017 PPPARRKING•" I PROPOSED USE. ro NowE7 PERw1T:E0 Y. F"I p Ij / 11- J 11119n1111 ii, ce l II _ = ;Illllll 1/ PARKING'•Ou1RED: I 15/UNIT 2.25/UNIT-STACKED __�i 787%3b8AN 424.008 --..::-.L.:25-.),/,-..--> ---—- 8)1.75- ,o s 2e)2.2s. 5a.s •• I I e / RE• -69 PROPOSED- 16 z w\ SP s / C%] 11 O �6 7 ( 4 I � OENSITT 20 UNIT$HAP ACRE ALLOWED-3212 i.TT ADN30Rs I LLj 10 9 vN�QG. 6 5 I PROPOSED-32 7R0 CT. Q le 9128 rte- �2 Q ��\�O ���9 _ I �� r FROM sT'CT SETBACK IO Ft Q I I Z I O" V 1 REA SUB CK 0 FT 1 2 I 0 v I R sE =ACK 0 FT v____1_-___- __ -- r_-—_-_--...-R _____,7,-=_____ _ 3 4408100 EIGHT 35 FT 1 mow_-- l L L- • _— — I1 7.1 /RPA +- - ____r •_- —__ wAa IUPE-�OU$COVERAGE 63f./ `sx-PARKING w/ 8u1lD1NCI w/ —P�19'/ I. / ACTUAL 175 1rat• Pt 13 --- ANOSC.0 S C N ORAw NCS /V / ' '- J I I I L SEE UN..CAvf ORAwINCS I/ / { ILI0ATA1 o. ' I 15 1 G 1 7 1 8 1 9 20 - C 000E 2-.31/w58C 51-•0*AE ........- Q II f 1 4 �'- 1 0 -occuRANcr -3-s1Rd1E Poe, Alt 74, 574 ,,-UR•OE I ' Q I I I NNE v-6 SPRINRwro � 7 I -�- - ---- -y1 l � _ ----1- - -- !- - ---- __ .-_: J_i'^''^—_—Aaw—_ _+o-4-—_-+96w---_—4040—__-0',-—.-J.-#w-- — --"'"--"_-----40.4*.� ._— r-='.......?, S ER/OEVELO�({ER:a f PwR MA DA tl ---e..99_-..-- S$ S$ _�-—4,35--— $$ 0/6 S Au J2du �6)W PRELIMINARY R$NJoN,w �KiSi RC oss SITE PLAN/ PARKING W/ 32 UNITS- 2 14 FT WIDE �o„),�c;:?�o„2,°,,,°72,4,,,RURnI 23mnm ro ( EXHIBIT 9 i�-- 51............ _., .dlii!Iii I 11,, ____., r' P111 n�mn�!� I n 1 Ilul• or 1111 I Li ��� "_._...,__„,,L,1......,.,m,ioiz .flS �l n _ !9 �,�nll�■■l `'�� �� ni�r .,dmnnnnel{�el�l�r ..11l�fin n L! j ■1■.I IIS a: 1 111 l 1..� I 1 ■ N1■'•1EIirnllII--- �...., IMEIVIUMMILIElarigill011:111N1_I,row Nam 111,111111 , I■!■ waliviarernillimi a----- i'�_ - 1�� z IIIIIIililllllllllll *NI ow a II + I ' 1 �!■ _ _ __111�I IIIIIIII�I�III�i�I_ --- _ � �._ 2VJ�- _ a , aili -- n 7-, .:70 _ - �zl'____,,,,,,,.........LAIngiri.,, iililllllilllillllllIiIIII�-- ,e� 2� O II _��__ _ __ -�'I I ❑0 – •--�' �� �. �c1, 1i .7�T�__ _— I� a�f%!JI!'t'r`1 r, v C R7tt .-.1'- - IMO am__ 'l i � OSIQi 111—�a-- pil; rY�:7Lteit �_ -x.51+' !(� dS'i�11 F ,`.dt i y��� Q let r- 7.74;LI ..„.„1,4,,:.---,14 - .1,,,,,,?,------_" a'1 �. . . __ IU- ,it* -1::f W ,�w�, '�1 ...� 7rJ' ■ ___ ZIA4 - �'.•4L^. n-. 't� __.Y.E.SS: '2 14 z�_11111111111 _.1 IC �/( u =-s ra-` w `� - _:a.� ____—_,..___111111111.111 == �'! r,:si, a_ .i.' .......,7111:DE t,11(�F-24:4472-7 t= 1 i 1. -- ; c) v) U1 PRELIMINARY "'zfrai MIN OM IMO IIIIIII R-1 ij�� '-. l i W o b 12 FRONT eLLVATIotu v_ O�T ix .4 o '/' •'•O ELEVATION FROM PRIVATE STREET ¢ COMP.ROOFING 6 } 5/4x8 BARGE BOARDMIIIIPtibb-� ALLOWED 35 'BLD6 NS? z �' 9 PROP05CD BLD6 H6T # J SHAKE SIDING Q 3 x,111 1--r•��• Q1) -lIllrr c<'5 J 111 5/4x4 TRIM BOARD F all _-•-� • .Til. 1■il _=_--., ■�. - -- - ��'���i rel'■ 11 ■ c I -- 7-1-:--------====7=:- - iwro.renr 5/4 FASCIA ASGIA w/ - ■I �\ �- �- - GONT.GUTTER , ■I■ I - IIit II - _�.,c• HORIZ. SIDING i i �. ■i - ,, ■■I n �n _ ____ W, RCVC n�a moll li�lll111111 _ -= .. I ■,■Ireilinfillimin _.....s�,..A ...:,, 111111 _ - - loin �' i . ..: �1101.E - r - -Yi "�.—�"iC__ _ ___ _ _ ...4.. , u_ _ . ,�. : Y ,,,,.:„. _ .„ ai e lI Al.-4 __ k i tj, ❑0 `,1J. �-. ` ,i:, ..�� �L_ - -- �`n tt� 1114 ,s i .- � "^W:..� s, _mill_�� I, 1 U I' rCSC] �J ' 00 Ii _= .t - _ 7i '-•tr_- © 71.1 t_.si c „z+mm.-;� IIS (' BRICK VENEER — 24' fie•_ _���_ E^j __Y{�!E?� COLOR-CULTURED — _____ -—___ Y�"' RED STONE- 0. } — _ '�..`.'e;: .fir - __...,,. VINTAGE BRICK UNIT 4 UNIT 3 T 2-6.-0-7 2a'-m' _f - --- D,nis --- + UNIT 2 PRELIMINARY UNIT I m m�e 3. COMPLIANCE WITH ERC MITIGATION MEASURES Based on an analysis of probable impacts from the proposal, the Environmental Review Committee (ERC) issued the following mitigation measures with the Determination of Non-Significance — Mitigated: 1. The applicant shall be required to comply with the recommendations included in the geotechnical report, "Geotechnical Engineering Study, Proposed Highlands Square Townhome Development, 343 Union Avenue Southeast[sic], Renton, Washington," dated September 27, 2006, as prepared by Earth Solutions NW, LLC. 2. The applicant shall be required to provide a Temporary Erosion and Sedimentation Control Plan (TESCP) designed pursuant to the Department of Ecology's Erosion and Sediment Control Requirements outlined in Volume II of the most recent Department of Ecology Stormwater Management Manual. This condition shall be subject to the review and approval of the Development Services Division prior to the issuance of building permits. 3. A Transportation Mitigation Fee shall be assessed if the site plan indicates a net increase in average weekday peak hour trips generated from the project. The fee is $75.00 per trip and shall be paid prior to recording the Final Plat. 4. The applicant shall pay the appropriate Fire Mitigation Fee based on a rate of$388.00 per new multi-family unit and $0.52 per net square foot of commercial space. Fire Mitigation Fees shall be assessed for the residential units prior to recording the Final Plat and for tl/ commercial buildings prior to obtaining building permits. 5. All residential units within the project shall be equipped with automatic fire suppression systems (sprinklers) prior to final inspection. 6. The applicant shall pay the appropriate Parks Mitigation Fee based on $354.51 per new multi-family unit prior to obtaining building permits. E5 . 9T23NR5E EU2 r) CA CA II 'DJE — 1 4th St. NE 4th St. CA CA CA ICA R-8 CA CA w sire. gm (--'---7°11E.-3 -d- ct. R-10 CA R-10(P) aa 0 , —SNE 2nd St. R--10. R-8 IL(P) - R-8' fq RMH ¢ SE _1,o' z11 RMH R-8 w N R-8 E-1 -R--18 ,c,,,,,, i _ RMH R— 12 0-' 0- — - . - - N 0 R-8 . . RMH R-8 R-4 •i 11 RCM) 1111 , , ,, .., ..% Mikk' -\'.\ --' .-',/. /-11 ,„610 '-',#:,-,-,,-1-- 441 " IVRC(P) G5 . 21 T23N ME E 1/2 . gin�, p°NIGNPW TECHNICAL .�� ---- tea City Limiter Y1,4800 4r EXHIBIT v ��'' "06 16 T23N R5E 3 Order Number. 206135701 EXHIBIT "A" + THE SOUTH 165 FEET OF THE NORTH 495 FEET OF THE EAST 660 FEET OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 16, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON; EXCEPT THE EAST 30 FEET THEREOF; AND EXCEPT THE WEST 206 FEET THEREOF. *4400 h� CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: For Agenda of April 9, 2007 Dept/Div/Board.. City Attorney's office Staff Contact Lawrence J. Warren Agenda Status Consent X Subject: Public Hearing.. Punchboard prohibition Correspondence.. Ordinance X Resolution Old Business Exhibits: New Business Draft ordinance rescinding prohibition against Study Sessions punchboards Information Recommended Action: Approvals: Council concur Legal Dept X Finance Dept Police Dept X Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: Since the 1970s, punchboards have been prohibited in the City of Renton. Since that time, the gambling laws have changed significantly. There have been a number of court cases indicating that, while cities retain the power to absolutely prohibit gambling activities,the city may not absolutely prohibit a type of gambling or gambling at a certain location. Therefore, the legality of the city's prohibition on punchboards is questionable. The original purpose of prohibiting punchboards was to limit what was believed to be a substantial risk of cheating. At that time, punchboards and pulltabs were the only gambling activities allowed. Now, with the proliferation of the state lottery, and many casinos including reservation based casinos,there are myriad gambling activities available. It is now felt that the risk originally presented by punchboards no longer exists. STAFF RECOMMENDATION: Adopt the ordinance removing the prohibition on punchboards. Rentonnet/agnbitll bh CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 5-8-3, PUNCHBOARDS PROHIBITED, OF CHAPTER 8, GAMBLING TAX, OF TITLE V(FINANCE AND BUSINESS REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY RESCINDING THE PROHIBITION ON PUNCHBOARDS. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Section 5-8-3, Punchboards Prohibited, of Chapter 8, Gambling Tax, of Title V(Finance and Business Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby rescinded. SECTION H. This ordinance shall be effective upon its passage, approval, and 30 days after publication. Now, PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1346:4/2/07:ma err 1 i CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: For Agenda of: April 9, 2007 Dept/Div/Board.. PBPW/Utilities System Division Staff Contact Dave Christensen (ext. 7212) Agenda Status Consent X Subject: Public Hearing.. Sanitary Sewer Model Conversion/Geodatabase Correspondence.. Development Consultant Agreement with Roth Hill Ordinance Engineering Partners Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Consultant Agreement Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept X Other IFiscal Impact: lillExpenditure Required... $101,832 Transfer/Amendment Amount Budgeted $110,000 Revenue Generated Total Project Budget $300,000 City Share Total Project SUMMARY OF ACTION: The Wastewater Utility, as part of its adopted 2007 Capital Improvement Program, has identified the need to convert its sanitary sewer model from DHI—Mouse to DHI—Mike Urban and transfer the data associated with the hydraulic model into a format compatible with the City's geodatabase. The proposed contract, in the amount of$101,832, is within the established budget for the project, including sufficient funding to complete the remaining tasks associated with conversion of the sewer model and geodatabase development. Roth Hill Engineering Partners was selected from the 2007 Utility Systems Annual Consultant Engineering Roster to perform the work due to its prior work on establishing the hydraulic model. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Consultant Agreement with Roth Hill Engineering Partners, in the amount of$101,832, for services related to the Sanitary Sewer Model Conversion/Geodatabase Development project. H:\File Sys\WWP-WasteWater\WWP-03-0000 Correspondence-Wastewater\davec\Roth Hill Model Conversion AB.doc\DMCtp • PLANNING/BUILDING/ 46.0, , 4 , PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: March 27, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: t Kathy Keolker, Mayor 'i'‘ '� FROM: '` Gregg Zimmermaf5 JA inistrator STAFF CONTACT: Dave Christensen, Wastewater Utility Supervisor (ext. 7272) SUBJECT: Sanitary Sewer Model Conversion/Geodatabase Development Consultant Agreement with Roth Hill Engineering Partners ISSUE: Should the City approve the Consultant Agreement with Roth Hill Engineering Partners, in the amount of$101,832, for services related to the Sanitary Sewer Model Conversion/ Ni'""' Geodatabase Development project? RECOMMENDATION: Approve the Consultant Agreement with Roth Hill Engineering Partners, in the amount of $101,832, for services related to the Sanitary Sewer Model Conversion/Geodatabase Development project. BACKGROUND SUMMARY: As part of King County's Inflow/Infiltration program, beginning in 2000, the City received flow-monitoring data that allowed for the development of a complete hydraulic model of its sanitary sewer system. Roth Hill Engineering Partners developed this model between 2004 and 2006. The City decided to utilize the same hydraulic modeling software that King County utilizes, for consistency, as we compared flows within each other's system. This has proven very beneficial as we monitor the impacts of the county flows on our local system. As we were completing the model in 2006, the software provider, DHI, introduced a new product that has a direct database interface which is compatible with the City's system for data management. The program is known as Mike Urban, and will allow us to maintain our hydraulic model data in the same place and format as our Geodatabase. Currently our ', data resides in simple Access tables and graphically in AutoCAD. Maintaining data in two Council/Geodatabase Mike Urban March 27,2007 Page 2 of 2 places instead of one is not as efficient, and increases risks of errors. The Mike Urban , program provides an efficient method to convert our current data into one new database and update our hydraulic model. This scope of work covers the first phase, which includes one of our eight modeling basins as a pilot. We will use the results from the pilot to determine the best methodology for completing the remaining modeling basins. The contract for the initial pilot is in the amount of$101,832. There is $300,000 budgeted in the approved 2007 Sanitary Sewer Main Replacement/Rehabilitation CIP budget (426.000400.018.5960.0035.65.045300) to complete all of the data conversion for the eight modeling basins. The remaining balance should be sufficient to complete the conversions of all modeling basins. Roth Hill Engineering Partners was selected from the approved 2007 Utility Systems Annual Consultant Engineering Roster to perform the work due to its prior work on establishing the hydraulic model. CONCLUSION: The conversion of the hydraulic modeling data into Mike Urban accomplishes our goals of maintaining our data in a single source and to have that data in a format available for a variety of uses. This consultant agreement with Roth Hill Engineering Partners to pilot one of the modeling basins will allow us to determine the best methodology for the overall data transfer and complete the data transfer for one of the eight modeling basins. cc: Lys Hornsby,Utility Systems Director *440101 H:\File Sys\WWP-WasteWater\WWP-03-0000 Correspondence-Wastewater\davec\Roth Hill Model Conversion Issue.doc\DMCtp ENGINEERING err ANNUAL CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into on this , day of , 2007, by and between the CITY OF RENTON, WASHINGTON,A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and ROTH HILL ENGINEERING PARTNERS, LLC whose address is 2600 116`h Avenue NE, #100, Bellevue, WA 98004,at which services will be available for inspection, hereinafter called the "CONSULTANT." PROJECT NAME: Sanitary Sewer Model Conversion/Geodatabase Development WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to do the necessary engineering services for the project,and WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the state of Washington for registration of professional engineers, has a current valid corporate certificate from the state of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the services required under this Agreement are fully qualified to perform the services to which they will be assigned in a competent and professional manner,and that sufficient qualified personnel are on staff or readily available to Consultant to staff this Agreement. WHEREAS, the Consultant has indicated that it desires to perform the services set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions,covenants and performances contained herein below, the parties hereto agree as follows: err SCOPE OF SERVICES The Consultant shall furnish,and hereby warrants that it has, the necessary equipment,materials, and professionally trained and experienced personnel to facilitate completion of the services described in Exhibit A, Scope of Services, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The Consultant shall perform all services described in this Agreement in accordance with the latest edition and amendments to local and state regulations,guidelines and policies. The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass judgment in a sound engineering manner on the features of the services. The Consultant shall make such minor changes, amendments,or revisions in the detail of the services as may be required by the City. This item does not constitute an "Extra Services" item as related in Section VIII of the Agreement. The services deliverables shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held responsible for the accuracy of the services deliverables, even though accepted by the City. II DESIGN CRITERIA The City will designate the basic premises and criteria for the services needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: F 0015 Chen(OH`MU Conon cion and Geodatabase Scope Contract Annual Consultant Atn-eement_MU C'onvers,on doe j 1. Washington State Department of Transportation/American Public Works Association(WSDOT/APWA), "Standard Specifications for Road,Bridge, and Municipal Construction," as amended by Renton Standard Specification. 2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction." 3. Washington State Department of Transportation, "Highway Design Manual." 4. American Association of State Highway and Transportation Officials, "Standard Specifications for Highway Bridges." 5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2." 6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic analysis as described in item 14. 7. Washington State Department of Transportation, "Materials Laboratory Outline." 8. Transportation Research Board, "Highway Capacity Manual." 9. U.S. Department of Transportation,Federal Highway Administration, "Manual on Uniform Traffic Control Devices for Streets and Highways." 10. Washington State Department of Transportation, "Construction Manual." 11. Washington State Department of Transportation, "Local Agency Guidelines." 12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all cases where they fit design conditions. Renton Design Standards,and Renton Specifications shall be used as they pertain. 13. Metro Transit,design criteria. 14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3,4, and 5. 15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of Highways and Streets." III ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Consultant copies of documents which are available to the City that will facilitate the preparation of the plans, studies,specifications, and estimates within the limits of the assigned services. All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this and any other data collection to the extent provided for in the Scope of Services. City will provide to Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, the Consultant will perform such services to the extent provided for in the Scope of Services. The City will not he obligated to perform any such field studies. Noid F:0015 Client()HMI.'Cons erttoe and Geedatabase Scope Contract Annual Consultant Agreement MC Conve,ston.dos 2 IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents,exhibits or other presentations for the services covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the project. All such material, including working documents, notes, maps,drawings, photo,photographic negatives, etc. used in the project,shall become and remain the property of the City and may be used by it without restriction. Any use of such documents by the City not directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. All written documents and products shall be printed on recycled paper when practicable. Use of the chasing-arrow symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be printed on both sides of the recycled paper,as feasible. V TIME OF BEGINNING AND COMPLETION The services detailed in the Scope of Services will be performed according to Exhibit B,Time Schedule of Completion,attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are beyond the control of the Consultant. The Consultant shall not begin services under the terms of this Agreement until authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the performance of its services by factors that are beyond its control,the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. `Nrrr► Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the services may be considered a cause for renegotiation or termination of this Agreement by the other party. VI PAYMENT The Consultant shall be paid by the City for completed services rendered under this Agreement as provided hereinafter as specified in Exhibit C, Schedule of Hourly Rates. Such payment shall be full compensation for services rendered and for all labor, materials,supplies,equipment,and incidentals necessary to complete the services. All billings for compensation for services performed under this Agreement will list actual time(days and/or hours) and dates during which the services were performed. Payment for these services shall not exceed $101,832 without a written amendment to this contract, agreed to and signed by both parties. 1. Payment. a. Bi11inRates. Payment for the CONSULTANT's services shall be at the CONSULTANf's stated billing rate,which includes base compensation and indirect overhead costs. The standard billing rate of individual personnel assigned to CITY projects shall be calculated as a direct multiplication of the assignee's base compensation rate or hourly equivalent, factored by the CONSULTANT's standard fee multiplier. The CONSULTANT may review and modify the fee multiplier once per year. The CONSULTANT may review and modify the base compensation rate of individuals in employment of the CONSULTANT once per year. The schedule of billing rates is attached to this Agreement as Exhibit C. *awe b. Reimbursable Expenses. Direct Expenses such as mileage, computer station time and certain equipment shall be charged according to the standard schedule of direct reimbursable expenses F.`0015 Client OH'.MV Cons ersion and Geodataba e Scope Cunnact Annual Consultant Ageetnent MU Cons etsion doe 3 attached to this Agreement as part of Exhibit C. The CONSULTANT may update the expense schedule two(2)times per year. v c. Invoice Format. The CONSULTANT's invoices shall itemize the hours and fees in a format mutually agreed upon. d. Payment Due. Invoices shall be submitted by the CONSULTANT monthly, are due upon presentation and shall be considered past due if not paid within thirty(30)calendar days of the due date. The CITY will inform the CONSULTANT of the standard monthly invoice submittal schedule that will facilitate the CITY's timely payment of invoices. e. Interest. If payment in full is not received by the CONSULTANT within thirty(30)calendar days of the due date, invoices shall bear interest at one-and-one-half(l.5)percent of the PAST DUE amount per month, which shall be calculated from the invoice due date. Payment thereafter shall be first applied to accrued interest and then to the unpaid principal. Payment for extra services performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra services are authorized. (Section VIII "EXTRA SERVICES"). A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced salary costs for consultant employees,the City may conduct employee interviews. Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with respect to such claims. The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period,the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. VII CHANGES IN SERVICES The Consultant shall make all such revisions and changes in the completed service deliverables of this Agreement as are necessary to correct errors appearing therein, when required to do so by the City,without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed services or parts thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. These services shall be considered as Extra Services and will be paid for as provided in Section VIII. VIII EXTRA SERVICES The City may desire to have the Consultant render services in connection with the Project in addition to or other than services provided for by the expressed intent of the Scope of Services. Such services will be considered as Extra Services and will be specified in a written supplement which will set forth the nature and scope thereof. Services under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether services are F'0015 Chent 01-EMU Conversion and Geodatabase Scope Contract'Annual Consultant A:kneeroent MU Conversion doe 4 Extra Services or services already covered under this Agreement shall be resolved before the services are undertaken. Performance of the services by the Consultant prior to resolution of any such dispute shall waive any claim by the Consultant for compensation as Extra Services. IX EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person,other than a bona fide employee working solely for the Consultant,to solicit or secure this contract and that he has not paid or agreed to pay any company or person,other than a bona fide employee working solely for the Consultant, any fee,commission, percentage, brokerage fee,gifts or any other consideration,contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover,the full amount of such fee,commission,percentage,brokerage fee,gift or contingent fee. Any and all employees of the Consultant,while engaged in the performance of any services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract,any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees,without written consent of the City. If during the time period of this Agreement,the Consultant finds it necessary to increase its professional,technical, or NNW clerical staff as a result of this project, the Consultant will actively solicit minorities through their advertisement and interview process. X NONDISCRIMINATION The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race,creed, color,national origin, marital status,sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or terminations; rates of pay or other forms of compensation; selection for training; rendition of services. The Consultant understands and agrees that if it violates this Non- Discrimination provision, this Agreement may be terminated by the City and further that the Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10)days written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B. In the event of the death of a member,partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the services under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City,if the City so chooses. F 001'34-bent UH Mt l Com etaton and Geodatabase Scope'Contract Annual Consultant Agreement MU Conversion doe 5 In the event of the death of any of the parties listed in the previous paragraph,should the surviving members of the Consultant,with the City's concurrence,desire to terminate this Agreement,payment shall be made as set forth in Subsection C of this section. C. In the event this Agreement is terminated by the City, other than for fault on the part of the Consultant, the CONSULTANT shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. In addition, upon resumption of services, the CITY shall compensate the CONSULTANT for expenses incurred as a result of the suspension and resumption of its services, and the CONSULTANT's schedule and fees for the remainder of the services may be equitably adjusted upon mutual agreement. D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Consultant in performing the services to the date of termination, the extent of services originally required which was satisfactorily completed to date of termination,whether those services are in a form or of a type which is usable to the City at the time of termination,the cost to the City of employing another firm to complete the services required and the time which may be required to do so, and other factors which affect the value to the City of the services performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C'above had been applied. E. In the event this Agreement is terminated prior to completion of the services,the original copies of all Engineering plans,reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project,shall be without liability or legal exposure to the Consultant. F. Payment for any part of the services by the City shall not constitute a waiver by the City of any remedies NIS of any type it may have against the Consultant for any breach of this Agreement by the Consultant,or for failure of the Consultant to perform services required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. XII DISPUTES Any dispute concerning questions of facts in connection with services not disposed of by agreement between the Consultant and the City shall be referred for determination to the Director of Plarming/Building/Public Works or his/her successors and delegates, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement,both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the services to be performed under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the F 0015'Client OH'MU Conversion and Ce<database Scope Conn act Annual Consultant Agreement MU Com ersion doc 6 Consultant's errors, omissions,or negligent acts under this Agreement provided that nothing herein shall require the 'err► Consultant to indemnify the City against and hold harmless the City from claims,demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the Consultant's agents or employees and(b)the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees except as limited below. The Consultant shall secure general liability,property damage, auto liability,and professional liability coverage in the amount of$1.0 million,with a General Aggregate in the amount of$2 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Accord Certification Form prior to the execution of the contract. The City of Renton shall be named as an"additional insured"on all contracts/projects. The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30 days of contract acceptance if requested. The Certification and Declaration page(s)shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in insurance coverage has occurred,only the Certification Form will be required. The limits of said insurance shall not,however, limit the liability of Consultant hereunder. All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XII. The Consultant shall keep all required coverages in full force and effect during the life of this project, and a minimum of forty-five days notice shall be given to the City prior to the cancellation of any policy. The Consultant shall verify,when submitting first payment invoice and annually thereafter,possession of a current City of Renton business license while conducting services for the City. The Consultant shall require, and provide verification upon request, that all subconsultants participating in a City project possess a current City of Renton business license. The Consultant shall provide,and obtain City approval of, a traffic control plan prior to conducting activities in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. F.0015 Client OH•MU Com et ton and Geodatabase Scope Contract Annual(onsultant AgreementMU Convetsron doc XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Consultant shall not sublet or assign any of the services covered by this Agreement without the express consent of the City. XV ENDORSEMENT OF PLANS The Consultant shall place their certification on all plans, specifications,estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations,and provisions agreed upon by the parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement. No agent,or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement,representation,promise,or agreement not set forth herein. No changes,amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVII EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts,each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements,representations, warranties,covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Consultant,and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CONSL T4NT 7/ CITY OF RENTON R l Gregory Till,Pre 1 nt .` Date Kathy Keolker, Mayor Date ATTEST: Bonnie I. Walton, City Clerk F'OOI i'Chent OH\MU Com ermon and Geodatabase Scope Conn actAnnual Consultant Agreement MU Com emon due 8 Nome EXHIBIT A Scope of Services City of Renton Sanitary Sewer Model Conversion/Geodatabase Development Roth Hill Engineering Partners, LLC March 2007 The following tasks, under this Scope of Services, are primarily for the initial phases relating to the conversion of sewer system hydraulic model data and development of a Geodatabase for the CITY of Renton (CITY). The consultant, ROTH HILL Engineering Partners, LLC is referred to as ROTH HILL in this agreement. The subconsultant DHI Water& Environment, Inc. is referred to as DHI in this agreement. ROTH HILL is partnered with DHI, to provide assistance with the proposal. The proposed services are being provided to assist the CITY with the conversion from DHI's MOUSE modeling software format to the GIS-based MIKE URBAN format of several existing modeling scenarios, such as the 2001, 2005 and Ultimate Models that represent the service area, planning data and system features for each scenario. This conversion will enable the CITY to integrate the hydraulic modeling data with other GIS based datasets. The subject MOUSE data currently resides on the server at ROTH HILL's office. ROTH HILL has the MIKE URBAN Software in-house to process the MOUSE data. Now The first phase of this project is limited to a single pilot sewer model basin conversion for testing purposes. The model basin information will be extracted from the existing MOUSE model data and verified using confirmation measures. The data will then be added to an Enterprise Repository Geodatabase for the internal CITY team's use. Future uses may include data base repository, system map development and coordinate with the Maintenance Management System (MMS)for Operations. The tasks utilized for this effort will be evaluated and summarized in a program to complete the remaining model basins. The next phase (Phase 2), not currently scoped, will include the tasks for the entire model conversion and the full Enterprise Repository Geodatabase, as summarized in the Program Recommendations. Phase 1 —Pilot Basin Conversion, Geodatabase Development and Program Recommendations Task 1 — Pilot Model Basin Conversion 1. Use selection query methods within the MOUSE software to extract selected basin, and all associated relevant model data. a. Create a MOUSE model of only the selected model basin, by creating a scenario within the larger 2001 Model in which all other basins have been deleted. Working with CITY staff, determine system limits to be included in the model basin for hydraulic modeling purposes. b. Define attachment of inflows and outfalls from the larger model. Noire F 0015‘CIient OH MU Conversion and Geodatabase Scope Final Scope and Budget dhi_MU Conversion and Geodatabase Scope FINAL.doc Page 1 of 6 EXHIBIT A City of Renton Scope of Services—Sanitary Sewer Model Conversion/Geodatabase Development 2. Use MIKE URBAN import capabilities to generate a personal geodatabase, to store sewer system data. a. Establish the spatial reference and map/model units that will be selected and standardized upon (i.e.: feet vs. meters). b. Attributes in the MOUSE model will be properly mapped to the MIKE URBAN geospatial datasets and tables during this process. 3. Review/verify MIKE URBAN model data and results match information from MOUSE model (2001 Model). a. Ensure no data was lost in the conversion, by checking the model data for all relevant model object types, such as nodes, links, boundary conditions, diurnal patterns, etc. b. Run both runoff and network simulations in both the original MOUSE and MIKE URBAN models. c. Compare the generated CRF (Catchment Result File) and PRF (PipeFlow Result File) result files in MIKE View, and verify that the results for each program are consistent. 4. Research, identify, and correct any discrepancies. 5. Perform field survey to identify horizontal and vertical locations of sanitary sewer manholes along CITY interceptors within the pilot basin. Obtain measure downs to compute invert elevations for the pipes in each surveyed manhole. Within Pilot Model Basin 35, interceptor manholes will specifically include those located on the main trunk within NE Sunset Boulevard between Union Avenue NE and 144th Avenue NE, and manholes located on Duvall Avenue NE between NE Sunset Boulevard and NE 23rd ' Street. A few additional manholes will be surveyed adjacent and north of NE Sunset Boulevard along Union Avenue NE,just east of Anacortes Avenue NE, and along Field Avenue NE. Field data will be processed and converted to a format for import to the sewer model. 6. For pilot model basin only, attach pipe and manhole data constructed after development of the 2001 Model, working closely with CITY to add appropriate data. This data will be attached under a separate scenario, to create the "Current" Model. Re-route and update system to account for changes since 2001, including lift stations. Incorporate new survey data into the model. Incorporate new 2006 system data from CITY utilizing physical data from existing 2005 Model as appropriate. Re-run model and verify results. 7. Define procedure for assigning sewage flows (dry and wet weather)to Current Model, and assign for pilot model basin. 8. Create an Ultimate Model using MOUSE for the pilot model basin, and convert to MIKE URBAN using steps identified above for the 2001 pilot model basin. The existing Ultimate Model was created as part of the MOUSE Model development and represents the future sewer service area with 2030 planning values, such as population and employment projections. ROTH HILL will update the Ultimate Model pilot basin using the data from the Current Model as needed. 9. Run Ultimate Model for pilot model basin in MIKE URBAN and verify that results are consistent with Ultimate MOUSE Model, per procedure identified for 2001 Model pilot model basin. Research, identify, and correct any discrepancies. F\0015'CI ent OH'MU Convetton and Geodatabase Scope'Final Scope and Budget dhi_NR!Conkerston and Geodatabase Scope FINAL doe Page 2 of 6 EXHIBIT A City of Renton Scope of Services-Sanitary Sewer Model Conversion/Geodatabase Development '4441,,,. TASK 2— Geodatabase Development 1. Export MIKE URBAN Collection System feature classes to ESRI shapefiles. Shapefiles provide an easy to use intermediate format for assessing existing fields and adding additional fields. This can be completed using MIKE URBAN or ArcGIS. 2. Identify additional attributes required to be added to the existing model data. For example, information such as clean-outs, dead-end runs, corrected invert elevations, and pipe installation years can be stored with the modeling data in the repository, but are excluded in the modeling process. Decide on naming convention for all attributes. a. Develop and design the initial core data model in Unified Modeling Language (UML—a modeling language that uses a series of diagrams to model the objects in a system)from shapefiles b. Meet at the CITY offices and work with the CITY staff to identify a protocol and convention for all fields to be included in the repository geodatabase. c. Edit/update UML based upon findings d. Provide the CITY staff with UML diagrams for review and verification. The CITY staff will return with comments and suggestions. e. Implement any changes or corrections identified by the CITY staff and produce a final UML for a core data model of the repository geodatabase. 3. Conceptualize Enterprise Repository Geodatabase. Shapefile attributes and other data sources will be used as a starting point. Work closely with the CITY and make final decision on standardizing the data model and defining the spatial reference to be implemented in the geodatabase. Nose a. Meet at the CITY offices and work with the CITY staff to define goals and objectives of the Enterprise Repository Geodatabase. b. Work with the CITY staff to develop the conceptual data model design. The CITY will provide additional comments and suggestions for change. Review and incorporate modifications based on CITY's comments. c. Review hardware and software proposed for system. 4. Identify additional data sources required to meet the goals and objectives. For example land use, catchments, population, building footprints, streets, elevation models, etc. can all be stored within the Enterprise Repository Geodatabase. It should be noted that all time series data will be stored as dfs0 files (DHI's proprietary file format) outside of the Enterprise Repository Geodatabase. a. Meet at the CITY offices and work with the CITY staff to determine additional data sources. b. The CITY will need to provide samples of all new data sources and verify data structures. This is a prerequisite in order for starting this task. c. Update the core data model in UML with new data sources. d. Identify and define processes for populating the repository. e. Provide the CITY staff with UML diagrams for review and verification. The CITY staff should return with comments and suggestions. Nome F 0015'Client OH'MU Coneeision and Geodatabase Scope,Final Scope and Budget dhi_MU Convemon and Geodatabase Scope FINAL.doc Page 3 of 6 EXHIBIT A City of Renton Scope of Services—Sanitary Sewer Model Conversion/Geodatabase Development f. Implement any changes or corrections identified by the CITY staff and produce a final UML for a core data model of the repository geodatabase. 5. Construct Enterprise Repository Geodatabase and test access from various clients and servers. a. Work with the consulting team to build geodatabase. b. Work with the consulting team to populate the geodatabase with sample data that has been provided by the CITY. c. Meet at the CITY offices and work with the CITY to install a prototype geodatabase. d. Meet at the CITY offices and work with the CITY staff to test basic applications for connecting to the geodatabase. e. Verify with the CITY staff that the geodatabase is functioning correctly. 6. Develop procedures and processes for populating Enterprise Repository Geodatabase for all additional data sources. a. Import shapefiles previously exported from MIKE URBAN for Pilot Model Basin into the Enterprise Repository Geodatabase. b. Import data for Pilot Model Basin previously separated from modeling data during development of 2001 Model (cleanouts, etc.) c. Go through list of new data sources—develop the means to populate the geodatabase. Note, this does not include the process of actually populating the geodatabase, but rather identify the means in which to populate the geodatabase. 'Nedi d. Meet at the CITY offices and work the CITY staff to verify procedure for populating the geodatabase. 7. Define MIKE URBAN Import routines for mapping feature classes from the Enterprise Repository Geodatabase to the feature classes of the MIKE URBAN modeling database. This will include building the assignment statements so that the Enterprise Repository Geodatabase becomes the source of any new data for the modeling database. a. Develop import parameters and assignment statements from repository to MIKE URBAN. b. Use MIKE URBAN to import data from the Enterprise Repository Geodatabase to build a modeling database that can be used to compare with existing modeling database built during Task 1 for the purpose testing and verifying the use of the Enterprise Repository Geodatabase. c. Populate test model with Flow assignments and I&I assignments in order to mimic existing modeling database for the purpose of testing and verifying the use of the Enterprise Repository Geodatabase. TASK 3—Program Recommendations The project team will review the process for the completion of Tasks 1 and 2 and recommend a course of action for model conversion and Enterprise Geodatabase development for the entire CITY sewer system. Meetings with the project team and the CITY will be scheduled to discuss Nrid F.0015',0 tent OFI`MU Com anion and Geodatabase Scope teal Scope and Budget dhi MU Com anon and Geodatabase Scope FINAL doc Page 4 of 6 EXHIBIT A City of Renton Scope of Services—Sanitary Sewer Model Conversion/Geodatabase Development Nowor the future implementation phases. A technical memorandum summarizing the recommendations will be prepared, no more than 10 pages in length. CITY will provide all documentation in electronic format to ROTH HILL. The technical memorandum will include both CITY and ROTH HILL Team effort as follows: 1. Model Conversion and Verification Procedures 2. Enterprise Geodatabase Development Process 3. Future Project schedule with milestones 4. Estimated Project Budget 5. Training recommendations TASK 4—Project Management 1. Project team overview of MIKE URBAN will be provided by DHI and individual ROTH HILL team members will receive advanced training from DHI. 2. Development of the Project Plan, schedule and budget, including coordination and communication with the CITY, including the CITY Database Manager and the subconsultant, DHI. 3. Implement/monitor the Project Plan, schedule and budget, including updating the budget tracking spreadsheet. 4. Project coordination and communication with the CITY, including kickoff meeting, internal and external meetings and project file management. Assist team members in the implementation of task items, review Work-In-Progress reports and administer monthly invoices to the CITY. PROJECT LIMITATIONS This scope does not include software installation, including ArcSDE, Oracle, ArcServer, ArcGIS, etc. This scope does not include any tuning of the SDE database, database administration, or development of software programs. Additionally, this scope does not include the development or creation of additional MIKE URBAN modeling geodatabases or projects other than those associated with the pilot model basin. F 0015`Chent OH MU Conversion and Geodatabase Scope Final Scope and Budgerdht MU Conversion and Geodatabace Scope FINAL doc Page 5 of 6 EXHIBIT A City of Renton Scope of Services—Sanitary Sewer Model Conversion/Geodatabase Development BUDGET Probable Project Costs City of Renton Pilot Basin Conversion, Geodatabase Development and Program Recommendations PHASE 1 Total Labor Reimb. Total Planned Planned Planned Task Description Hours Bill Reimb. Cost 1. Pilot Model Basin Conversion 152 $17,055 $700 $17,755 DHI 24 $2,512 $2,512 2. Geodatabase Development 94 $9,939 $176 _$10,115 _ DHI 218 $32,028 $32,028 3. Program Recommendations 64 $7,713 $152 $7,865 DHI _ 90 $13,674 $13,674 _ _ 4. Project Management 62 $8,324 _ $101 $8,425 __ DHI 64 $9,458 $9,458 Nord Projected Phase Total $101,832 END EXHIBIT A Neolli F t0015,Client OBIMU Cometston and Geodatabase ScopetFinal Scope and Budget:dht MU Conversion and Geodatabase Scope FINAL_doc Page 6 of 6 `"rrrr° EXHIBIT B Time Schedule of Completion City of Renton Sanitary Sewer Model Conversion/Geodatabase Development Roth Hill Engineering Partners, LLC March 2007 TIMELINE City of Renton 2007 Sanitary Sewer Model Conversion! Geodatabase Development Apr May Jun Jul Aug Sep Oct Nov! Dec PHASE 1 1. Pilot Model Basin Conversion MOMMINIIMMIMI "o✓ 2. Geodatabase Development 3. Program Recommendations 4. Project Management END EXHIBIT B F'0015\Client OHMU Com emon and Geodatabase Scope Final Scope and Budget\dhn_MU Comvetsion and Geodatabase Scope FINAL doc Page 1 of 1 EXHIBIT C SCHEDULE OF HOURLY RATES Roth Hill Engineering Partners; LLC. fee schedule by staff and reimburseable expense classification as of January 01, 2007. Rates are subject to modification. Staff Time Classification Hourly Billing Rate Range EIT/Sr. Designer $65.00 - $90.00 Civil Specialist $88.00 - $132.00 Engineer $113.00 - $143.00 Project Manager $117.00 - $149.00 Planner $80.00 - $100.00 Technician $52.00 - $77.00 CAD(includes mapping and GIS) $78.00 - $95.00 Construction Representative $56.00 - $117.00 Surveyor $45.00 - $85.00 Project Surveyor(PLS) $95.00 - $110.00 Administrative $29.00 - $81.00 Administrative Lead $101.00 - $129.00 Director/Principal $133.00 - $172.00 Reimburseable Expenses Travel Vehicle Mileage IRS Standard Rate (currently$0.485) Prints Black&White Laser CADD plots(up to 11x17) $1.25 per sheet Color Laser prints (up to 11x17) $1.50 per sheet Ink Jet CADD plots (large format) $7.50 per sheet CD Production $2.00 per cd Computer Station $10.00 per hour Map/Drawing Scanning $5.00 per sheet Field Equipment Flo-Tote(flow monitoring) $30.00 per day Turbidimeter(water quality monitoring) $5.00 per day Conventional Surveying Instruments $5.00 per hour Standard Surveying Total Station $10.00 per hour Robotic Surveying Total Station $15.00 per hour GPS/RTK $20.00 per hour No charges are billed for the following items: 1. Long distance phone calls 2. Fax services 3. Postage 4. Photocopy paper or stationary for in-house production 5. In-house Photocopy-no "per copy"charge, but related labor is billed F:\ InternalWccounting\Rate Sheets\Rate Sheets\Standard January 1 2007 Exhibit C.xls RESOLUTION NO. 3229 Allow CITY OF RENTON SUMMARY OF FAIR PRACTICES POLICY ADOPTED BY RESOLUTION NO. 3229 It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, training, retention and separation are conducted in a manner which is based on job-related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules,and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered to facilitate equitable representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, +iu r department administrators, managers, supervisors, Contract Compliance Officers and all employees to carry out the policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. (4) CONTRACTORS' OBLIGATIONS - Contractors, sub-contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City, including bid calls,and shall be prominently displayed in appropriate city facilities. CONCURRED IN by the City Council of the City of RENTON, Washington, this 7tbelay of October, 1996 CITY OF RENTON: RENTON CITY COUNCIL: ;Mayor Council President Attest: aa../AT F" I City Cler Iff F 001 5 Client OHM"Conversion and Geodatabase Scope Contract Annual Consultant Apeement MU Cons erston doc 0 i' o —atiR 43/ Nri AFFIDAVIT OF COMPLIANCE ROTH HILL ENGINEERING PARTNERS, LLC hereby confirms and declares that (Name ofcontractor/subcontractor/consultant/supplier) I. It is ROTH HILL ENGINEERING PARTNERS, LLC's policy to offer equal (Name of contractor/subcontractor/consultant/supplier) opportunity to all qualified employees and applicants for employment without regard to the race, creed, color,sex,national origin, age, disability or veteran status. II. ROTH HILL ENGINEERING PARTNERS,LLC complies with all applicable federal, (Name of contractor/subcontractor/consultant/supplier) state and local laws governing non-discrimination in employment. II. When applicable, ROTH HILL ENGINEERING PARTNERS, LLC will seek out and (Name of contractor/subcontractor/consultant/supplier) negotiate with minority and women contractors for the award of subcontracts. ,- Gre_ � � jlI—P Jaerre Print Ant/Representative's Name and Title Agent/Representative's Signature Instructions: This document MUST be completed by each contractor,subcontractor,consultant and/or supplier. Include or attach this document(s) with the contract. *10 F'0015 Client Off MU Conversion and Geodatabase Scope{ontract Annual Consultant Agreement MU Convets on doe /77771771�aa13Y Date '-9- 00 7 COMMITTEE OF THE WHOLE COMMITTEE REPORT April 9, 2007 2008-2013 City of Renton Business Plan (April 2, 2007) The Committee of the Whole recommends adoption of the 2008-2013 City of Renton Business Plan. i^7 Toni Nelson, Council Presi. cc: Jay Covington Marty Wine cte report.doc\ rev 01/05 bh • vii is /y/2 / fr Proposed City of Renton Business Plan 2008-2013 Vision Renton—The center of opportunity in the Puget Sound Region where families and businesses thrive Mission The City of Renton, in partnership and communication with residents, businesses, and schools, is dedicated to: • Providing a healthy, welcoming atmosphere where citizens choose to live, raise families, and take pride in their community • Promoting planned growth and economic vitality • Creating a positive work environment • Meeting service demands through innovation and commitment to excellence Business Plan Goals Promote citywide economic development • Promote Renton as the progressive, opportunity rich city in the Puget Sound region • Capitalize on growth opportunities through bold and creative economic development strategies • Recruit and retain businesses to ensure a dynamic, diversified employment base • Continue redevelopment efforts Downtown, in the Highlands, and South Lake Washington Promote neighborhood revitalization • Support the vitality and positive appearance of neighborhoods through community involvement • Encourage and partner in the development of quality housing choices for people of all ages and income levels • Ensures the safety, health and security of citizens through effective service delivery • Promote pedestrian and bicycle linkages between neighborhoods and community focal points Manage growth through sound urban planning • Foster development of vibrant, sustainable, attractive, mixed-use neighborhoods in established urban centers • Uphold a high standard of design and property maintenance throughout the City • Provide a balance between housing and high quality jobs • Maintain services to current residents while welcoming annexation areas that desire to become part of Renton 4 Meet the service demands that contribute to the livability of the community • Prioritize services at levels that can be sustained by revenue • Plan, develop and maintain quality services, infrastructure, and amenities • Respond to growing service demands while meeting the unique requirements of a diverse population through partnerships, innovation, and outcome management • Retain a skilled workforce by making Renton the municipal employer of choice • Balance development with environmental protection Influence decisions that impact the City of Renton • Demonstrate leadership by developing and maintaining partnerships and investment strategies with other jurisdictions that improve services • Aggressively pursue transportation and other regional improvements and services that improve quality of life • Advocate Renton's interests through state and federal lobbying efforts C7,7 COL=f1. FINANCE COMMITTEE REPORT Date 9- d007 April 9,2007 APPROVAL OF CLAIMS AND PAYROLL VOUCHERS The Finance Committee approves for payment on April 9, 2007, claim vouchers 258459-258905 and 3 wire transfers, totaling $4,268,555.77 , and 672 direct deposits, payroll vouchers 124, and 1 wire transfer, totaling $2,152,258.53 . fG'Y— . Don Persson, Chair I Denis Law, Vice-Chair Dan Clawson, Member FINANCE COMMITTEE COMMITTEE REPORT April 9, 2007 AMENDMENT OF FEES FOR WATER UTILITY BALANCE SEARCHES (April 2, 2007) The Finance Committee recommends concurrence in the staff recommendation to amend Ordinance 5127 to eliminate the $25 fee for Internet water utility balance searches, and to reduce the fee for water utility balance searches requested by fax, messenger, or letter from $50 to $25. The Committee further recommends that the Ordinance regarding this matter be presented for first reading. Don Persson, Chair Denis W. Law, Vice Chair • Dan Clawson, ember cc: Mike Bailey,Finance&IS Administrator Linda Parks,Fiscal Services Director 040907FCReportforSearch.doc rw .1771 FINANCE COMMITTEE Dc€9 - -ojeL COMMITTEE REPORT April 9, 2007 AMEND CITY CODE IN ORDER TO CHARGE LIEN FILING COSTS TO THE CUSTOMER (April 2, 2007) The Finance Committee recommends concurrence in the staff recommendation to add language to Renton Municipal Code (RMC), Title VIII, to provide the City the right to claim its collection costs and attorneys' fees for the filing and foreclosure of liens for delinquent utility bills. The Committee further recommends that the Ordinance regarding this matter be presented for first reading. Y\ 2 . Don Persson, Chair it,,H Denis W. Law, Vice Chair aA/I Dan Clawson, Member cc: Mike Bailey,Finance&IS Administrator Linda Parks,Fiscal Services Director Cindy Zinck,Finance Analyst Supervisor 040907FCReportforLien.doc 0/00 7 FINANCE COMMITTEE COMMITTEE REPORT April 9,2007 Lease Amendment with LSI Logic Corporation LAG-00-002 (April 2, 2006) The Finance Committee recommends concurrence in the staff recommendation to approve an extension of the lease with LSI Logic Corporation (formerly known as Engenio Information Technologies, Inc.) for the third floor of the 200 Mill Building and authorize the Mayor and City Clerk to sign the amendment. :/;;TY\' Don Persson, Chair - f„ l Denis W. Law, Vice-Chair Dan Clawson, Member cc: Terry Higashiyama,Community Services Administrator Peter Renner,Facilities Director F qqe5 gla TRANSPORTATION/AVIATION COMMITTEE „. hf-�-�2�%G7 COMMITTEE REPORT April 9, 2007 Memorandum of Understanding Regarding Airport Issues Between the Cities of Renton and Mercer Island (Referred April 2, 2007) The Transportation/Aviation Committee recommends Approval of the Memorandum of Understanding Regarding Airport Issues Between the Cities of Renton and Mercer Island and authorizes the Mayor to sign the Memorandum of Understanding. (7//) W/YY1.(2/C__ Marcie Palmer, Chair ) Randy Corman, Vice-Chair r t ter} .:.. r�. -.._ Don Persson, Member cc: Gregg Zimmerman,P/B/PW Administrator Peter Hahn,Deputy P/B/PW Administrator—Transportation Ryan Zulauf,Airport Manager Connie Brundage,Transportation Administrative Secretary Susan Campbell-Hehr/Carolyn Currie,Airport Secretary C:\DOCUME--IUMEDZE-1\LOCALS-1\Temp\Committee Report MOU Renton-Ml.doc Memorandum of Understanding Regarding Airport Issues Cities of Renton & Mercer Island Background: RENTON is preparing the Airport Layout Plan update to the 1997 Airport Master Plan. The City's contracted Airport planning consultant has included in the draft Master Plan an alternative to add a corporate aviation center to the businesses based at the Airport, which is consistent with the adopted 2005 Development Study Recommendations. Residents of Renton neighborhoods and of Mercer Island have expressed the need for more information and a more in-depth study of the potential impacts of the Airport Layout Plan alternatives to fully understand the options available for Airport development. The cities of RENTON and MERCER ISLAND believe it is in their mutual interest to work cooperatively and amicably to ensure that both Cities' interests are thoroughly considered; that any future development at the Airport is designed to manage noise to the extent possible, is consistent with FAA requirements, is consistent with RENTON'S business plan, preserves the Airport as fiscally self-sustaining; and that residents of both Cities are appropriately informed about future development plans. Purpose of this Memorandum of Understanding: Both Cities desire to build on their history of working cooperatively together to solve problems of mutual interest. To that end, the Cities agree on the following principles, and wish to express their intent to collaborate on tasks that will achieve these ends: 1. It is in each City's interest to act cooperatively with the other on potential Airport development plans. 2. Both Cities have a responsibility to their citizens to fully understand the options available for Airport development, and the potential impacts on residents and Airport businesses. 3. Both Cities believe the best path to the optimal Airport development plan is a process that is understood by the affected citizens and considers their input. 4. Renton and Mercer Island have complementary capabilities and resources, and the skills to apply these in a collaborative effort. 5. Each City can assist the other in ensuring that the Airport development plan that is ultimately approved meets, to the greatest extent possible, each City's objectives. Actions Already Taken: The Cities have already made considerable progress working together to inform their communities of the options for Airport development, and to identify the issues of greatest concern. • RENTON hosted informational meetings for MERCER ISLAND's Mayor, Deputy Mayor, executive staff and a community liaison. • RENTON has provided copies of all Airport planning documents to Mercer Island elected officials, staff and community leaders. • The Mayors of MERCER ISLAND and RENTON will prepare"op/ed" articles promoting this partnership and submit them for publication in their respective community newspapers. • The MERCER ISLAND representative to the RAAC and the RENTON Councilmember who is also a voting member of the RAAC will discuss with the RAAC membership the substance of this Memo of Understanding and the Cities' decision to proceed collaboratively. • MERCER ISLAND will provide RENTON with a summary of issues of concern to its residents that were raised at the community meeting held on Mercer Island on January 29, 2007. • MERCER ISLAND will identify key questions raised at the January 29 community meeting that remain unanswered and provide these to RENTON. Together the staffs of the Cities will determine which of these key questions can be satisfactorily answered at this time, and which require additional data. • On or before April 30, 2007, with prior review and assistance from MERCER ISLAND on ways to disseminate, RENTON will provide answers to the questions that the staffs of the Cities deem appropriate to answer at this time. • The RENTON City Council will direct the RAAC to refrain from making a formal recommendation on Airport development until after results of an aircraft noise study are delivered &vetted with BOTH CITIES. However, the process of vetting the additional noise information must be concluded at the earliest time possible. • Staff of RENTON and MERCER ISLAND will develop a draft scope of work for a noise study to be conducted by a jointly-selected consulting firm. The cities will seek qualifications from consulting firms, including but not limited to the firm of Harris Miller Miller&Hanson, based on the article by the firm's President Mary Ellen Eagan entitled, "Using Supplemental Metrics to Communicate Aircraft Noise Effects" (Transportation Research Board,Nov. 10, 2006). • The cities may elect to solicit public input for the study scope and will share the information gathered from such public input. • RENTON will provide the draft work scope to the RAAC and solicit the RAAC's comments. • BOTH CITIES' staffs will propose an equitable cost-sharing arrangement for the noise study, and will submit to their City Councils a contract to retain the consultant. • RENTON will manage the noise study contract. • MERCER ISLAND will host an informational meeting for its residents, where the selected noise study consultant will describe the firm's experience in analyzing noise impacts from airports similar to Renton's, the proposed methodology for the noise study and the nature and utility of results of that study, and will solicit participants' input on the scope of the noise study. • Upon receipt of the noise study results, staff of BOTH CITIES will meet and collaborate on the best way to use those results and to disseminate the results to affected residents and decision makers. • BOTH CITIES will host community meeting(s) at the conclusion of the noise study, at which time staffs of the CITIES will assist the noise consultant in presenting results and answering citizens' questions. TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT April 9, 2007 GCA Cooperative Agreement with Washington State Department of Transportation(WSDOT) for Design, Construction, and Operation of the I-405, I-5 to SR 169 Stage 1 —Widening Project (February 5, 2007) The Transportation Committee recommends concurrence in the staff recommendation to approve the GCA Cooperative Agreement with WSDOT for design, construction, and operation of the I-405, I-5 to SR 169 Stage 1 Widening Project. The Committee further recommends that the resolution regarding this matter be presented for reading and adoption. 7 Marcie Palmer, Chair • Randy Corman, Vice-Chair Don Persson, Member cc: Peter Hahn,Deputy PBPW Administrator—Transportation Jim Seitz,Transportation Planning&Programming Supervisor Keith Woolley,Transportation Planning Connie Brundage,Transportation Administrative Secretary H:Trans/Admin/Committee Report/2007/t-4051-5toSR169Stagel MOA.doc 0. 13,-;g TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT April 9, 2007 Ripley Lane North Transportation and Storm System Improvement Project Engineering Consultant Agreement with Parametrix, Inc. (April 2, 2007) The Transportation Committee recommends concurrence in the staff recommendation to authorize the Mayor and City Clerk to execute the Engineering Consultant Agreement with Parametrix, Inc., in the amount of$183,316.00, for the design, permitting, and preparation of construction plans and specifications for the Ripley Lane North Transportation and Storm System Improvement project. urdt6:12.4_614(64___ Marcie Palmer, Chair Randy Corman, Vice Chair d /261- — Don Persson, Member cc: Connie Brundage,Administrative Secretary I—Transportation Ron Straka, Surface Water Utility Supervisor H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\Ripley Lane Storm and Street Improvement Pro Cor\Contract\070326 transportation cmte rpt.doc �$ s, UTILITIES COMMITTEE COMMITTEE REPORT April 9, 2007 Final Approval for the Vineyards Construction/NE 7th Place (LA-06-002) Latecomer Agreement Request (April 2, 2007) The Utilities Committee recommends concurrence in the staff recommendation to approve Vineyards Construction, LLC's request for a latecomer agreement and give final approval for a latecomer agreement to extend the sewer main along NE 7th Place. Dan Clawson, Chair -Not in Attendance- Terri Briere, Vice Chair r Denis W. Law, Member cc: Lys Hornsby,Utility Systems Director Dave Christensen,Water and Technical Services Supervisor hdopied 1-94007 CITY OF RENTON, WASHINGTON RESOLUTION NO. J?7 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN AGREEMENT BETWEEN THE RENTON SCHOOL DISTRICT AND THE CITY OF RENTON CONCERNING CITY USE OF THE RENTON IKEA PERFORMING ARTS CENTER. WHEREAS, the City of Renton contributed substantial funds to the completion of the Renton IKEA Performing Arts Center; and WHEREAS, the Renton School District wishes to allow the City to have the use of the Renton IKEA Performing Arts Center free of charge whenever deemed practicable by the School District; and WHEREAS, it is necessary to agree upon the terms and conditions by which the City can make use of the Renton IKEA Performing Arts Center; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. SECTION H. The Mayor and City Clerk are authorized to enter into an interlocal cooperative agreement entitled "Agreement Between Renton School District #403 and City of Renton Community Services Department" for the use of the Renton IKEA Performing Arts Center. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk 1 • RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1257:3/26/07 2 4dof/ed 19/W07 CITY OF RENTON, WASHINGTON RESOLUTION NO. 3872 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE 2008—2013 BUSINESS PLAN. WHEREAS,the City Council annually adopts a Five-Year Business Plan; and WHEREAS, at the Council/Staff Retreat held February 28 and March 1, 2007, the Council reviewed the 2006—2011 Business Plan; and WHEREAS, the Council made the changes it believed were advisable in that Business Plan; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The 2008 —2013 Business Plan, a copy of which is attached hereto, is hereby adopted by the City Council as its Business Plan, subject to later amendment as the City Council sees fit. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor 1 RESOLUTION NO. Approved as to form: Lawrence J. Warren, City Attorney RES.1256:3/27/07:ma 2 4doped y 9"WD7 CITY OF RENTON, WASHINGTON RESOLUTION NO. 3 g 7.3 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL COOPERATIVE AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION REGARDING THE I-405/1-5 TO SR 169 STAGE 1 - WIDENING PROJECT. WHEREAS, the Washington State Department of Transportation ("WSDOT" or "state") and the City of Renton (City) have been in contact regarding the project known as the I- 405 /I-5 to SR 169 Stage 1 —Widening Project (Project); and WHEREAS, the state and City entered into a Memorandum of Understanding on September 27, 2004, that described how the state and City would cooperate during the design and construction of the project; and WHEREAS, the City and state desire to further define communication channels and rules that were included in the Memorandum of Understanding; and WHEREAS, the City and state desire that an agreement be entered into to define the roles and responsibilities of the City and state related to design and construction of the project; and WHEREAS, the City is willing to consent to the execution of the project upon the terms and conditions contained in the Cooperative Agreement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. 1 RESOLUTION NO. SECTION H. The Mayor and City Clerk are authorized to enter into an interlocal cooperative agreement with the state, entitled "GCA-5097 Cooperative Agreement for Design, Construction, and Operation of the I-405/1-5 to SR 169 Stage 1 —Widening Project." The Mayor and City Clerk are further authorized to enter into supplemental agreements with the state regarding this project. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1235:1/24/07:ma 2 A/op/ed 9'1007 CITY OF RENTON, WASHINGTON RESOLUTION NO. 3871 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A MEMORANDUM OF UNDERSTANDING ESTABLISHING A COOPERATIVE RELATIONSHIP BETWEEN THE CITY OF RENTON AND THE CITY OF MERCER ISLAND AS THE CITIES STUDY THE POTENTIAL IMPACTS OF DEVELOPMENT AT THE RENTON AIRPORT. WHEREAS, Renton is preparing an update of its Airport Layout Plan portion of the 1997 Airport Master Plan; and WHEREAS, one of the draft Airport Layout Plan alternatives included an option to add a corporate aviation center to the businesses based at the Airport; and WHEREAS, residents of the cities of Renton and Mercer Island have expressed concern about the potential adverse effects of such a facility; and WHEREAS, there is a need for more in-depth study of the potential impacts of the Airport Layout Plan alternatives before a final determination is made; and WHEREAS, Renton and Mercer Island have already made considerable progress in working together to identify issues of concerns and to inform their citizens of the potential impacts of the Airport Layout Plan alternatives; and WHEREAS, a Memorandum of Understanding has been prepared in order to set out the details of Renton and Mercer Island's further cooperative actions regarding this matter; and WHEREAS, it is necessary to document the terms and conditions of this Memorandum of Understanding; 1 r RESOLUTION NO. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION H. The Mayor and City Clerk are hereby authorized to enter into a Memorandum of Understanding with the City of Mercer Island entitled "Memorandum of Understanding Regarding Airport Issues/Cities of Renton&Mercer Island." PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1258:3/26/07:ma 2 OFA/Jou usiA; 5 5 EtVED Nina h i� i15 r �i lIAR 19 2007 '��� �MAYORS OFArr Pro-Eli lit v., ji. dew I ' T'I4c:.N , [ NG 243 W. Perimeter Rd Renton, WA 98057 March 19, 2007 TO: Kathy Keolker Mayor City of Renton, WA Madam Mayor, The purpose of this letter is two-fold; first it serves as a formal request for Pro-Flight to occupy any space that is, or will become, available at the Airport in the ramp "B" or"C" areas. Secondly, it is meant to serve as a defense mechanism for the City to delay or prevent outside entities from demanding space on the Airport through a legal "loophole"by establishing Pro-Flight's previously stated requests to occupy the very same space. Pro-Flight feels strongly that it would be inappropriate to make any significant changes in airport use, space utilization or occupancy of layout and uses without the Airport Layout Plan being finalized. Consideration The "B Ramp" area has been used as a staging area by transient aircraft, with the Airport's knowledge and support, since Boeing relinquished the property. This area is the only un-leased and unoccupied area on the field large enough to accommodate multiple jet aircraft. It is Pro-Flight's understanding that, as a reliever airport for Boeing Field and SeaTac, space for this type of aircraft is a requirement of our Airport definition. The point being clarified is that, though some might consider this to be un-leased and therefore available for a request of occupancy, it serves a required purpose of the Airport definition and therefore must be considered unavailable, until after the Airport Layout Plan has been developed and approved, which would provide an alternative location for this required purpose. Worthy of further clarity as well is the fact that, though Pro-Flight is the major service provider to the jet aircraft that frequent this ramp area, it is the aircraft that are utilizing the area. Position Pro-Flight has leased space on the "C Ramp" since 2004. Our company desires to obtain a long-term lease on either area at this time, or anytime, before or after the Airport Layout Plan and related public determination of solution is reached, if somehow there is a technicality that makes this a possibility. We have made many verbal requests to develop the aforementioned areas over the past several years, which Ryan Zulauf can validate. We were excited with the RFP process, as this gave us an avenue to formalize and deliver our comprehensive solution to the Airport, City and Community alike. However, we are now concerned, based on conversations within the RAAC, City Council meetings, and, most recently, documents released from the City Council Retreat which suggest that the RFP process is no longer in consideration, and that other entities have submitted proposals through other avenues,which the Airport and City are obligated to consider, and thereby potentially award contracts. Please understand that Pro-Flight Aviation Inc. was not made aware that an alternative form of proposal could be submitted. This possibility prompted the writing of this letter. Pro-Flight Aviation Inc. understands that if Airport property is not being utilized, and entities such as Pro-Flight,Aerodyne, Galvin's Flying Service, or Kenmore Air show interest in occupying such non- utilized space, the City has an FAA mandated requirement to allow such Entities conditional occupation through a formalized agreement. However, the document released at the City council retreat and RAAC meeting on March 13, 2007 states, "the city is obligated to giving serious consideration to any proposals that are made to the Airport."and mentions only Galvin's Flying Service and Kenmore Air by name. Furthermore. Councilwoman Palmer stated in the March 13th RAAC meeting"if someone comes to us with a check in hand ...we will not be able to say 'no' for long". Pro-Flight, and no doubt the other RFP respondents, would be willing to write just such a check once an amount is properly negotiated and established. Restated,Pro-Flight Aviation, Inc. is already occupying and leasing a portion of this space, and has repeatedly requested to expand in this area, through our RFP response and previous conversations. Additionally, the Airport is utilizing the aforementioned portions of"C Ramp" to provide for General Aviation tie down space and any change to this utilization should be done through an approval of a new Airport Layout Plan. These statements are to clarify Pro-Flight's position that these areas cannot be considered "unoccupied" or "unused" as Pro-Flight Aviation and other entities have existing occupation agreements with the Airport in these locations. We understand, appreciate and support that the Airport and affected Communities desire to create a comprehensive plan before making changes to the current use of this space, and this document should be considered an aid to this current and ongoing effort. Additionally, Pro-Flight Aviation cannot allow our continuing need to occupy Airport Property to be undermined by a technicality that now seems to exist, and is seemingly being supported. Should it be determined that such a technicality exists that would allow any entity to engage in an agreement with the City, circumventing the existing and ongoing processes, including the RFP process, then this letter should be taken as our very serious request and response to submit a proposal to occupy and develop this space under this technicality in order to meet Pro-Flight's ongoing, and previously well- communicated need to expand. Prior History Creating Current Concerns Pro-Flight Aviation has been an Airport tenant in good standing for over twelve years. When Action Aviation went out of business in 2003, Pro-Flight began selling Jet fuel at the insistence of the Airport. Pro-Flight was then mandated by the Airport to build a Fuel Farm, under strict regulation, in order to promote, and meet the demand of jet aircraft commerce that existed, and is currently being discussed. Pro-Flight has made every effort to be consistently good tenants, citizens, and aviators. We have worked with the Airport and City to improve the airport environment and community relations since our tenancy began. We have not filed formal complaints while Air-O, our competitor in the fuel business,fails to meet the standards enforced upon us, to this day. We have not filed formal complaints while Acu-Wings, our competitor in the flight training business, was given preferential treatment by being allowed to operate without an operating permit and below the established minimum airport standards. We became aware Friday, and only by our questioning of activities on the B ramp, that the airport is improving facilities for Acu-Wings, and in doing such, moving ahead with changes in ramp space allocation in the only area currently available to meet the reliever airport requirement of providing space for jet aircraft to locate after landing. The Airport's change process, including the ALP, the RFP and the ongoing communication to the Public regarding plans and strategy could have, in Pro-Flight's opinion, been handled so much better. Our lack of being proactively informed of the Acu-Wings instigated changes is to us, yet another example. Please know that Pro-Flight understands and values the relationship we have with the City and Airport management alike, however we are now questioning if this is a mutually shared perspective. If we have done something wrong, or offended you in any way, or need to change our approach, or have failed to meet your expectation, please inform us so we can change. Our family business is very important to us, and we want it to be important for you too. The only thing we have ever desired, and must begin to demand, is a level playing field. If there are opportunities for Pro-Flight to achieve our desired expansion at the Airport as stated above, outside of the current communicated and understood methods,please inform us so that we may participate. Additionally, please be very cognizant that making changes to the Airport layout, especially as they pertain to the airport's existing obligations, could affect the continued success of aircraft operations and existing tenants, without having an approved, well communicated Airport Layout Plan. Sincerely '-Dia47c ,' 0, 4 . Diane O. Paholke President Cc: Ryan Zulauf(�r� GJarrt.l 17 " 6( Zi J ev1wt'e;►n