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HomeMy WebLinkAboutCouncil 12/10/2007 AGENDA RENTON CITY COUNCIL REGULAR MEETING December 10, 2007 Monday, 7 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SPECIAL PRESENTATION: Police Department accreditation and recognition 4. APPEAL: Committee of the Whole report re: Grant Ave. Townhomes Site Plan Appeals INABILITY OF THE CITY COUNCIL TO TAKE TESTIMONY ON APPEALS DURING THE CITY COUNCIL MEETING State law requires that the City establish a process to handle appeals from application of environmental and developmental rules and regulations. The Renton City Council,feeling it was best for the elected representatives to handle the appeals rather than require citizens to go to court, has retained appellate jurisdiction to itself. The courts have held that the City Council,while sitting as an appellate body,is acting as a quasi-judicial body and must obey rules of procedure of a court more than that of a political body. By City Code, and by State law,the City Council may not consider new evidence in this appeal. The parties Liteto the appeal have had an opportunity to address their arguments to the Committee of the Whole of the City Council at a meeting previously held. Because of the court requirements prohibiting the City Council from considering new evidence, and because all parties have had an opportunity to address their concerns to the Committee of the Whole,the City Council may not consider oral or written testimony at the City Council meeting. The Council understands that this is frustrating to citizens and is outside the normal process of open discourse provided to citizenry during the audience comment portion of the City Council meeting. However,this burden of not allowing the Council to be addressed concerning pending appeals is outweighed by the quick,easy,inexpensive and local appeal process provided by the Renton City Council. 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer,please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. NOTICE to all participants: pursuant to State law, RCW 42.17.130, campaigning for any ballot measure or candidate from the lectern during any portion of the council meeting, and particularly, during the audience comment portion of the meeting, is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Mayor Keolker reappoints the following individuals to the Municipal Arts Commission: Linda Middlebrooks, for a term expiring 12/31/2010; and Dawn Murin, for a term expiring 12/31/2010. Council concur. (CONTINUED ON REVERSE SIDE) -wy b. City Clerk reports bid opening on 11/20/2007 for CAG-07-188, Fiber Optic Connection North; five bids; engineer's estimate $48,750; and submits staff recommendation to award the contract to the low bidder, R.L. Alia Company, in the amount of$48,100. Approval is also sought to transfer$35,000 from the Finance and Information Services Department account to the account for the fiber optic work associated with The Landing project. Council concur. c. City Clerk submits 11/6/2007 Special Election certification from King County Elections for Proposition No. 1 for the Benson Hill Communities Annexation Area annexation to the City of Renton. The result of the election is as follows: 2,211 "for annexation"votes and 1,156 "against annexation" votes; PASSED. Information. d. Community Services Department recommends approval of an agreement with the Washington State Department of General Administration to utilize the State's surplus program for the disposal of surplus property. Council concur. (See 9.b. for resolution.) e. Community Services Department requests approval of a contract with T.F. Sahli Construction in the amount of$53,339.22 to install new concrete walkways at Jones Park. Council concur. f. Community Services Department recommends approval of a contract in the amount of$23,000 with Cascade Design Collaborative, Inc. to design new irrigation and grading at Thomas Teasdale Park. Council concur. g. Community Services Department submits CAG-05-164, Henry Moses Aquatic Center Lighting Improvements; and requests approval of the project,authorization for final pay estimate in the amount of$9,930.59, commencement of 60-day lien period, and release of retained amount of $11,377.89 to Scott's Electric Service, LLC, contractor, if all required releases are obtained. Council concur. h. Community Services Department requests approval of a contract in the amount of$38,241.32 with VLS Construction Co., Inc.,to install the water main necessary to supply the fire sprinkler system for Fire Station#11. Council concur. i. Development Services Division recommends acceptance of a deed of dedication for additional right-of-way to widen S. 34th Pl. to fulfill a requirement of the Cherie Lane II Short Plat(SHP- 05-147). Council concur. j. Economic Development,Neighborhoods and Strategic Planning Department recommends approval of a contract with Census Services in the amount of$101,248 to conduct a special census of the 2,438-acre Benson Hill Communities Annexation area for the purpose of allocation of State funds to the City. Council concur. k. Economic Development,Neighborhoods and Strategic Planning Department recommends approval of a contract with the Washington State Department of Ecology for a $200,000 grant to update the City's Shoreline Master Program. Council concur. I. Transportation Systems Division recommends approval to designate Houser Way Bypass,N. 8th St., and Logan Ave. N. as official truck routes. Refer to Transportation(Aviation) Committee. m. Transportation Systems Division submits CAG-07-104, 2007 Street Overlay with Curb Ramps; and requests approval of the project, authorization for final pay estimate in the amount of $62,787.31, and commencement of 60-day lien period; contractor: Lakeside Industries. Council concur. n. Transportation Systems Division submits CAG-05-165,NE Sunset Blvd. (SR-900)/Duvall Ave. NE Intersection Improvements; and requests approval of the project,authorization for final pay estimate in the amount of$4,001.73,commencement of 60-day lien period, and release of retained amount of$99,033.87 to Sanders General Construction Company, contractor, if all required releases are obtained. Council concur. o. Transportation Systems Division recommends approval of Supplemental Agreement No. 3 to CAG-06-082, agreement with KPG, Inc., in the amount of$1,569,372 to complete the 30 percent design for the Rainier Ave. S. (Grady Way to S. 2nd St.) Improvement project. Council concur. p. Transportation Systems Division requests approval of Supplemental Agreement No. 1 to CAG- 07-163, agreement with URS Corporation, to complete the design of the 2008 airport runway paving project. Contract amount is $76,950, and the Federal Aviation Administration will • reimburse the City$73,103. Council concur. q. Transportation Systems Division requests approval of a rent increase for City-owned tie-down spaces at the airport from $75.33 to $88.62 per month,plus leasehold excise tax. Council concur. (CONTINUED ON NEXT PAGE) 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk(*)may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Committee of the Whole: Legislative Priorities k1/40001 b. Finance Committee: Reclassification of Positions c. Transportation (Aviation) Committee: Duvall Ave.NE Temporary Closure* 9. RESOLUTIONS AND ORDINANCES Resolutions: a. Temporary total closure of Duvall Ave. NE/Coal Creek Parkway SE (see 8.c.) b. Agreement with Department of General Administration to sell surplus property(see 7.d.) Ordinances for second and final reading: a. Fire Department name and responsibility changes (1st reading 12/3/07) b. 2008 annual City of Renton Budget(1st reading 12/3/07) c. System Development Charges (1st reading 12/3/07) d. Approving the Benson Hill Communities Annexation(1st reading 12/3/07) e. Correcting zoning designation of certain properties in Highlands Study Area(1st reading 12/3/07) f. 2007 amendments to the Comprehensive Plan(1st reading 12/3/07) g. Amending parking regulations in CN zone (1st reading 12/3/07) h. Amending NE 4th,Puget, Rainier, and Sunset business districts(1st reading 12/3/07) i. Allowing Residential Manufactured Home zone to implement RLD land use designation(1st reading 12/3/07 j. Rainier Ave.properties rezone from R-10 to CA(1st reading 12/3/07) k. Virtu property south of Sunset Blvd. rezone from RM-F to R-10 (1st reading 12/3/07) 1. QIP property south of Sunset Blvd. rezone from IH to R-10(1st reading 12/3/07) m. Park Ave. N. properties rezone from R-10 to CN(1st reading 12/3/07) NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room 5:30 p.m. Emerging Issues in Economic Development and Transportation Council Chambers Approximately 6:30 p.m. Legislative Priorities Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES.&THURS.AT 11 AM&9 PM,WED.&FRI.AT 9 AM&7 PM AND SAT.&SUN.AT 1 PM&9 PM RENTON CITY COUNCIL Regular Meeting December 10, 2007 Council Chambers Monday, 7 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF TONI NELSON, Council President; RANDY CORMAN; DON PERSSON; COUNCILMEMBERS MARCIE PALMER; TERRI BRIERE; DENIS LAW; DAN CLAWSON. CITY STAFF IN KATHY KEOLKER, Mayor; JAY COVINGTON, Chief Administrative ATTENDANCE Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; PETER HAHN, Deputy Planning/Building/Public Works Administrator- Transportation; ALEX PIETSCH, Economic Development Administrator; SUZANNE DALE ESTEY, Economic Development Director; MIKE WEBBY, Human Resources Administrator; MICHAEL BAILEY, Finance and Information Services Administrator; LESLIE BETLACH,Parks Director; PREETI SHRIDHAR, Communications Director; MARTY WINE, Assistant CAO; EMERGENCY MANAGEMENT DIRECTOR DEBORAH NEEDHAM, CHIEF I. DAVID DANIELS, DEPUTY CHIEF ROBERT VAN HORNE, and DEPUTY CHIEF CHUCK DUFFY, Fire Department; CHIEF KEVIN MILOSEVICH, DEPUTY CHIEF TIM TROXEL, and COMMANDER KENT CURRY, Police Department. SPECIAL PRESENTATION Police Chief Milosevich recognized Business Systems Analyst Debbie Scott for Police: CALEA Accreditation her work on the upgrade to the Police Department's records management & Employee Recognition system, and presented her with a plaque in appreciation. Additionally, Chief Milosevich announced that the Commission on Accreditation for Law Enforcement Agencies awarded the Police Department re-accreditation status for the fifth time on November 16. He explained that the accreditation process was developed by law enforcement agencies to voluntarily demonstrate that they meet an established set of criteria and guidelines. The Chief recognized Commander Curry for his oversight of the program and presented him with a plaque in appreciation of his hard work. APPEAL Council President Nelson presented a Committee of the Whole report regarding Committee of the Whole the Grant Ave. Townhomes Site Plan appeals. The Committee heard these Appeal: Grant Ave appeals on 12/3/2007. Appellant Robin Jones appealed the Hearing Examiner's Townhomes Site Plan,Jones & decision, dated 8/9/2007,that reversed the City's requirement of a 25-foot side Kovach Architects, SA-07-018 yard setback from the project's south boundary, to a minimum 13-foot side yard setback. Appellant Kovach Architects appealed the Hearing Examiner's decision of the same date that limited the project's building height to 35 feet from the proposed 37 feet 3 inches. The Committee recommended that Council find that Appellant Jones failed to show that the Hearing Examiner made a substantial error of fact or law by finding that the subject site is located in the RM-F (Residential Multi-Family) zone; that the City Code requires a minimum 12-foot side yard setback for lots 111 feet or wider; that the lot at issue is 158 feet wide; and, that one additional foot is permitted for a third story, or a 13-foot side yard setback, which is proposed for the subject site. Accordingly, the Committee recommended that Council affirm the decision of the Hearing Examiner as to the side yard setback. December 10,2007 Renton City Council Minutes Page 432 With regard to the appeal of the project's building height, the Committee recommended that Council find that Appellant Kovach Architects has shown that the Hearing Examiner made a substantial error of fact or law by limiting the project's building height to 35 feet from the proposed 37 feet 3 inches on the grounds that the building height permitted is 35 feet and 3 stories, and with special amenities it may be 45 feet tall; and that the proposed height of the project is 37 feet 3 inches, or 2 feet 3 inches(2.25 feet) above the normally permitted height. The Hearing Examiner's decision is in error as it is based on erroneous evidence that the neighboring Heritage Village condominiums are located on or immediately adjacent to the property line and therefore,that the project would be closer to the adjacent Heritage Village condominiums. In fact, the Committee found that the Heritage Village condominiums are actually located from 12 to 20 feet from the property line. Accordingly, the Committee recommended that Council reverse the decision of the Hearing Examiner limiting the project's buildings'height to 35 feet and further recommended that the buildings'proposed height be 37 feet 3 inches, as proposed by City staff. Pursuant to City Code 4-8-110F(5) and (6), the Committee's decision and recommendation is limited to the record, which consists of,but is not limited to, the Hearing Examiner's decision, the notice of appeal, and the submissions by the parties. After reviewing the record and the submissions by the parties and having heard oral argument by Robin Jones; Sally Brick, attorney for Kovach Architects; and Development Services Planning Manager Jennifer Henning and Senior Planner Elizabeth Higgins; the Committee recommended that the decision of the Hearing Examiner of 8/9/2007 be affirmed in part and reversed in part as stated above. MOVED BY NELSON, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Added A proclamation by Mayor Keolker was read honoring the many years and many PROCLAMATION types of service to the community of outgoing Councilmember Toni Nelson, Outgoing Councilmember who has served as City Councilmember since 1988, and proclaiming her to be Toni Nelson Appreciation an extraordinarily involved and dedicated citizen and City Councilmember who is to be emulated and honored for her efforts. MOVED BY LAW, SECONDED BY BRIERE, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. Councilmember Nelson accepted the proclamation with appreciation. ADMINISTRATIVE Chief Administrative Officer Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2007 and beyond. Items noted included: * The annual K-9 Candy Cane Fun Run was held December 2 and, despite the weather, over 175 runners and walkers turned out with their dogs. * In connection with the I-405 Renton freeway widening project, the Tukwila Parkway ramp to northbound 1-405 will be closed on the nights of December 10 and 17. This closure is weather dependent. AJLS: Outgoing Mayor Kathy Mayor Keolker stated that it has been a privilege to serve the City of Renton as Keolker Comments the Mayor for the last four years and as a Councilmember for 20 years. She thanked the people of Renton,recognized City administrators and employees, highlighted accomplishments,welcomed new citizens from the Benson Hill Communities Annexation area, and expressed her appreciation to her family and to Councilmember Nelson. December 10,2007 Renton City Council Minutes Page 433 AUDIENCE COMMENT The following speakers commented on the proposed temporary full closure of Citizen Comment: Various- Duvall Ave. NE/Coal Creek Parkway SE: Phong Bui (Newcastle), Tracy Pham Duvall Ave NE Closure, Road (Newcastle), Bob Glanzman (Seattle; also submitted 11 business owner Improvements Project signatures with request that the Council vote be delayed until after another public hearing is held), Jerri Wood(King County), Jeanne Pesicka (King County), and Jennifer Frantz(Renton). Comments included the negative effect on the visibility, accessibility,patronage, and economic vitality of the businesses located at Shannon Village on Duvall Ave.NE; suggestion for the City to establish a fund to compensate businesses for financial losses; opposition to the closure; travel time increase; children's safety concerns; lack of notification regarding the public hearing and closure; and the fact that Coal Creek Parkway remained open to through traffic during City of Newcastle's construction project. Other comments expressed noted inconsistent traffic count projections; financial burden and impacts being placed on adjacent residents and business owners; traffic already heavy on Union Ave.NE, backing up at Sierra Heights Elementary School; suggestions to increase Metro bus transportation, install temporary traffic signals, and increase police traffic patrol at elementary school; residents on west side of Union Ave. NE having no other neighborhood access options; and commuters falsely assuming that Union Ave. NE is a four-lane road. Comments also indicated potential increase in traffic accidents; a suggestion to temporarily reopen the SE 95th Way extension to Kennydale; improvements to Duvall Ave. NE are needed; the lack of adequate notification to affected businesses; and better communication between City and affected parties is needed. In response to the speakers comments, Councilmembers and City staff noted the following: access to Shannon Village from Duvall Ave. NE will remain open during the closure; closure of Duvall Ave.NE will occur north of Oil Can Henry's; police will monitor traffic at elementary school; a turn lane will be installed on Union Ave. NE; traffic will be closely monitored; the subject project is different from City of Newcastle's project in part due to need to underground utilities; signage will be installed to direct customers to businesses; and problems occurred with the notification process. (See page 436 for Transportation Committee report.) Citizen Comment: McOmber- Howard McOmber(Renton) invited everyone to the Highlands neighborhood Highlands Neighborhood Party Christmas party at the Highlands Neighborhood Center on December 16. Citizen Comment: Johnson - Arland "Buzz" Johnson (Renton) expressed appreciation to the elected officials Elected Officials Appreciation for their service to the City of Renton. Additionally, he thanked the mayoral candidates for visiting the Spencer Court Apartments where he resides. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Appointment: Municipal Arts Mayor Keolker reappointed Linda Middlebrooks and Dawn Murin to the Commission Municipal Arts Commission, each for a three-year term expiring 12/31/2010. Council concur. CAG: 07-188, Fiber Optic City Clerk reported bid opening on 11/20/2007 for CAG-07-188, Fiber Optic Connection North, RL Alia Connection North; five bids; engineer's estimate $48,750; and submitted staff Company recommendation to award the contract to the low bidder, R.L. Alia Company, in the amount of$48,100. Approval was also sought to transfer$35,000 from the Finance and Information Services Department account to the account for the fiber optic work associated with The Landing project. Council concur. t December 10,2007 Renton City Council Minutes Page 434 City Clerk: 2007 Special City Clerk submitted 11/6/2007 Special Election certification from King County Election Certification (Benson Elections for Proposition No. 1 for the Benson Hill Communities Annexation Hill Communities Annexation) Area annexation to the City of Renton. The result of the election is as follows: 2,211 "for annexation" votes and 1,156 "against annexation" votes; PASSED. Information. Community Services: Surplus Community Services Department recommended approval of an agreement with Property, WA General the Washington State Department of General Administration to utilize the Administration State's surplus program for the disposal of surplus property. Council concur. (See page 437 for resolution.) Community Services: Jones Community Services Department requested approval of a contract with T.F. Park Walkway Renovation, TF Sahli Construction in the amount of$53,339.22 to remove and replace the Sahli Construction concrete walkways at Jones Park. Council concur. Community Services: Thomas Community Services Department recommended approval of a contract in the Teasdale Park Landscaping, amount of$23,000 with Cascade Design Collaborative, Inc. to design new Cascade Design Collaborative irrigation and grading at Thomas Teasdale Park. Council concur. CAG: 05-164,Henry Moses Community Services Department submitted CAG-05-164, Henry Moses Aquatic Center Lighting Aquatic Center Lighting Improvements; and requested approval of the project, Improvements, Scotts Electric authorization for final pay estimate in the amount of$9,930.59, commencement Service of 60-day lien period, and release of retained amount of$11,377.89 to Scott's Electric Service,LLC, contractor, if all required releases are obtained. Council concur. Community Services: Water Community Services Department requested approval of a contract in the amount Main Installation for Fire of$38,241.32 with VLS Construction Co., Inc., to install the water main Station#11, VLS Construction necessary to supply the fire sprinkler system for Fire Station#11. Council concur. Development Services: Cherie Development Services Division recommended acceptance of a deed of Lane II Short Plat, ROW dedication for additional right-of-way to widen S. 34th Pl. to fulfill a Dedication, S 34th P1 requirement of the Cherie Lane II Short Plat(SHP-05-147). Council concur. EDNSP: Benson Hill Economic Development, Neighborhoods and Strategic Planning Department Communities Annexation, recommended approval of a contract with Census Services in the amount of Census Services $101,248 to conduct a special census of the Benson Hill Communities Annexation area for the purpose of allocation of State funds to the City. Council concur. Planning: Shoreline Master Economic Development,Neighborhoods and Strategic Planning Department Program Update, WA DOE recommended approval of a contract with the Washington State Department of Grant Ecology for a $200,000 grant to update the City's Shoreline Master Program. Council concur. Transportation: Truck Route Transportation Systems Division recommended approval to designate Houser Designation, Houser Way Way Bypass,N. 8th St., and Logan Ave. N. as official truck routes. Refer to Bypass &N 8th St& Logan Transportation (Aviation) Committee. Ave N CAG: 07-104,2007 Street Transportation Systems Division submitted CAG-07-104, 2007 Street Overlay Overlay with Curb Ramps, with Curb Ramps; and requested approval of the project, authorization for final Lakeside Industries pay estimate in the amount of$62,787.31 to Lakeside Industries, contractor, and commencement of 60-day lien period. Council concur. December 10,2007 Renton City Council Minutes Page 435 CAG: 05-165,NE Sunset Transportation Systems Division submitted CAG-05-165,NE Sunset Blvd. (SR- Blvd/Duvall Ave NE 900)/Duvall Ave. NE Intersection Improvements; and requested approval of the Intersection Improvements, project, authorization for final pay estimate in the amount of$4,001.73, Sanders General Construction commencement of 60-day lien period, and release of retained amount of $99,033.87 to Sanders General Construction Company, contractor, if all required releases are obtained. Council concur. CAG: 06-082, Rainier Ave Transportation Systems Division recommended approval of Supplemental Improvements Design, KPG Agreement No. 3 to CAG-06-082, agreement with KPG, Inc., in the amount of Inc $1,569,372 to complete the 30 percent design for the Rainier Ave. S. (S. Grady Way to S. 2nd St.) Improvement project. Council concur. CAG: 07-163, 2008 Airport Transportation Systems Division requested approval of Supplemental Runway Paving Design,URS Agreement No. 1 to CAG-07-163, agreement with URS Corporation, to Corporation complete the design of the 2008 airport runway paving project. Contract amount is $76,950, and the Federal Aviation Administration will reimburse the City$73,103. Council concur. Airport: Tie-Down Space Rate Transportation Systems Division requested approval of a rent increase for City- Increase owned tie-down spaces at the airport from$75.33 to $88.62 per month plus leasehold excise tax. Council concur. Added City Clerk reported the 2007 General Election results from King County Item 7.r. Records and Elections, as follows: Mayor Position - Kathy Keolker(5,369 City Clerk: 2007 General votes), Denis Law(6,202 - elected); Council Position No. 3 -Marcie Palmer Election Certification (7,885 - elected), Shirley A. Gaunt-Smith (2,438); Council Position No. 4 - Greg Taylor(6,897 - elected), Terry Persson (3,581); Council Position No. 5 - King Parker(6,610 - elected), Cheryl E. Haskins (4,523); Council Position No. 7 -Don Persson (8,130- elected). Information. Added Economic Development,Neighborhoods and Strategic Planning(EDNSP) Item 7.s. Department recommended approval of the Renton Lodging Tax Advisory EDNSP: 2008 Lodging Tax Committee recommendation to allocate 2008 lodging tax collections as follows: Allocations Renton Community Marketing Campaign($110,000); Renton Visitors Connection($129,000); and one-time allocations of fund reserves to Renton Community Marketing Campaign for television advertisements ($66,000) and to EDNSP to purchase banner brackets, seasonal banners, and a "Santa House" for the downtown($30,000). Council concur. MOVED BY NELSON, SECONDED BY LAW, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. UNFINISHED BUSINESS Council President Nelson presented a Committee of the Whole report Committee of the Whole recommending concurrence with the recommendation of the Administration to Legislature: 2008 Council adopt the 2008 State Legislative Agenda and Statement of Policy Positions as Agenda& Statement of Policy presented. Topics include transportation solutions, economic Positions development/infrastructure funding, strengthening the aerospace industry, small business assistance, and workforce development. The Committee further authorized the Administration to work with other agencies and the Legislature regarding these issues and initiatives on its behalf. MOVED BY NELSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Persson presented a report recommending approval of • Finance: Vouchers Claim Vouchers 266885 - 267233 and one wire transfer totaling $1,093,628.85; and approval of 134 Payroll Vouchers, one wire transfer, and 679 direct December 10,2007 Renton City Council Minutes Page 436 deposits totaling$2,216,361.31. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Human Resources: Finance Committee Chair Persson presented a report recommending Reclassification of Positions concurrence with the staff recommendation to reclassify positions and adjust pay ranges for City departments effective 1/1/2008. Funds to implement this recommendation are provided in the 2008 Budget. The positions are as follows: Probation Clerk, grade a08 to a10,budget change is $2,376. Administrative Secretary II/Risk Management Assistant, grade nil to m17, budget change is$2,964. Employee Benefits Analyst, grade m20 to m22,budget change is $3,384. Administrative Secretary I/Economic Development Assistant, grade n11 to n14, budget change is $4,092. Administrative Secretary II/Executive(four incumbents), grade n11 to n14, budget change is$11,976. Maintenance Custodian, grade a07 to all,budget change is $2,448. Human Services Manager, grade m28 to m29, budget change is $2,064. Senior Center Coordinator, grade m20 to m23,budget change is $5,124. Renton Community Center Coordinator,grade m20 to m23,budget change is $5,124. Park Maintenance Manager, grade m28 to m32, budget change is $4,128. Civil Engineer III (12 incumbents), grade a27 to a28,budget change is $22,032. Civil Engineer II (four incumbents), grade a23 to a25, budget change is $13,980. Lift Station Technician (two incumbents),grade a14 to a15,budget change 2008 is $2,832. Water Meter Reader(three incumbents), A05 to A07, budget change is $6,840. Crime Analyst,grade pn61 to pn54,budget change is $1,836. Principal Civil Engineer-Transportation (one incumbent), grade A31 to A32, budget change is $1,944. Utility/GIS Engineer(one incumbent), grade A31 to A32, budget change is $2,004. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation(Aviation) Committee Chair Palmer presented a report regarding Committee basketball hoops located within the right-of-way. Some hoops have been Development Services: installed permanently in the right-of-way, while other portable hoops have been Basketball Hoops on Public temporarily located within the right-of-way. The location of basketball hoops ROW in the right-of-way has been determined to constitute a hazardous situation and is not allowed per City Code. The Committee elected not to revisit City regulations regarding hazardous uses in the right-of-way. MOVED BY PALMER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Streets: Duvall Ave NE Transportation(Aviation) Committee Chair Palmer presented a report regarding Closure, Road Improvements the proposed temporary closure of Duvall Ave. NE/Coal Creek Parkway SE. Project On 12/5/2007,the Committee reviewed and discussed comments and suggestions made at and immediately after the 12/3/2007 public hearing on the closure of Duvall Ave. NE. These included comments made by members of the Council, the testimony at the public hearing, and staff suggestions. The December 10,2007 Renton City Council Minutes Page 437 Committee recommended concurrence in the staff recommendation to approve the closure resolution. In addition, the Committee recommended the following: 1. Staff will set up a monitoring, evaluation, and reporting process to ensure that any of the measures taken to minimize effects are adjusted to changing conditions and needs. 2. Staff in the Transportation Division and Police Department will implement a traffic enforcement program to deal with neighborhood street impacts (cut-through traffic and/or speeding), control of trucks through the area, and safety at the Sierra Heights Elementary School area for children,parents, and motorists. 3. Staff will compile traffic counts on key streets, including some representative neighborhood streets, before the start of the project and after the project to monitor traffic volumes and traffic diversions. 4. Special signs will be positioned to inform motorists that area businesses are open and accessible during the Duvall Ave. NE project construction. Local businesses will be involved in the design and location of these signs. Conditions will be placed into the construction contract so that one driveway off of Duvall Ave.NE will be accessible at all times during business hours. 5. Communications to the public will utilize all media such as the City website, strategically placed signs, and media, to ensure that neighborhood cut-through traffic is minimized and that motorists are aware that Duvall Ave. NE, north of NE Sunset Blvd., into the City of Newcastle will be • closed (including the Jones Rd. vicinity). 6. Staff will take measures to ensure that if additional traffic control devices such as streets signs, speed humps or pillows, lane markers or delineators are needed, they are readily available. 7. Staff will take all necessary measures to ensure as smooth, safe and efficient traffic flow as possible including revisions to signal timing, installation of special traffic control devices and signs, refuge lanes, close cooperation with other agencies, and others. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See below for resolution.) RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES Resolution#3922 A resolution was read authorizing the temporary total closure of Duvall Ave. Streets: Duvall Ave NE NE/Coal Creek Parkway SE, from NE Sunset Blvd. to SE 95th Way, to occur Closure, Road Improvements during the period of 2/1/2008 to 2/28/2009 for the construction of roadway and Project utility improvements. MOVED BY PERSSON, SECONDED BY PALMER, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution #3923 A resolution was read authorizing the Mayor and City Clerk to enter into an Community Services: Surplus interlocal cooperative agreement with the Washington State Department of Property, WA General General Administration to sell surplus property. MOVED BY PERSSON, Administration SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinances were presented for second and final reading and adoption: Ordinance#5324 An ordinance was read amending Chapter 5, Fire Department, of Title III Fire: Department Name and (Departments) of City Code by changing the duties of the Fire Chief/Emergency Responsibility Changes Services Administrator and to change the responsibilities of the various December 10, 2007 Renton City Council Minutes Page 438 department divisions. MOVED BY LAW, SECONDED BY BRIERE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5325 An ordinance was read adopting the annual budget for the year 2008 in the total Budget: 2008 Annual City of amount of$234,638,924. MOVED BY BRIERE, SECONDED BY CORMAN, Renton COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5326 An ordinance was read amending Chapter 1, Administration and Enforcement, Utility: System Development of Title IV (Development Regulations) of City Code to allow for adjustments to Charges System Development Charges. MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5327 An ordinance was read annexing approximately 2,406 acres of property Annexation: Benson Hill generally bounded by the City of Renton corporate boundary on the west and Communities, S 200th St& north, SE 192nd St. and S. 200th St. on the south and on the east, 108th Ave. 128th Ave SE SE, the eastern edge of Boulevard Lane Park,the western edge of Boulevard Lane Division No. 2, and 128th Ave. SE, if extended,but including Renton Park and Charles Lindberg High School; Benson Hill Communities Annexation. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5328 An ordinance was read changing the zoning classification of certain properties Planning: Highlands Study within the Highlands Study Area from R-10 (Residential - ten dwelling units per Area Zoning Correction, acre) to RM-F (Residential Multi-Family) zoning; LUA-06-128; CPA 2006-M- Monroe Ave NE 06. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5329 An ordinance was read adopting the 2007 amendments to the City's 2004 Comprehensive Plan: 2007 Comprehensive Plan, maps and data in conjunction therewith. MOVED BY Amendments BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5330 An ordinance was read amending Chapter 4-2, Zoning Districts - Uses and Comprehensive Plan: 2007 Standards, of Title IV (Development Regulations) of City Code to amend the Amendments, CN Zone regulations regarding the location of required parking in the Commercial Parking Regulations Neighborhood zone. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5331 An ordinance was read amending Chapter 4-2, Zoning Districts - Uses and Comprehensive Plan: 2007 Standards, of Title IV (Development Regulations) of City Code to amend the Amendments, Business regulations regarding the Rainier Business District Overlay and the decision Districts Regulations criteria for stand alone residential in the NE 4th, Sunset, and Puget business districts. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5332 An ordinance was read amending Chapter 4-2, Zoning Districts - Uses and Comprehensive Plan: 2007 Standards, of Title IV (Development Regulations) of City Code by allowing Amendments,Allowing RMH Residential Manufactured Home (RMH)zoning to implement the Residential to Implement RLD Low Density (RLD) land use designation. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. December 10,2007 Renton City Council Minutes Page 439 Ordinance#5333 An ordinance was read changing the zoning classification of the Rainier Ave. Rezone: Rainier Ave properties from R-10 (Residential -ten dwelling units per acre)to CA Properties, R-10 to CA, CPA (Commercial Arterial) zoning; LUA-06-161; CPA 2007-M-02. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5334 An ordinance was read changing the zoning classification of the Virtu property Rezone: Virtu Property South south of Sunset Blvd. from RMF (Residential Multi-Family)to R-10 of Sunset Blvd, RM-F to R-10, (Residential -ten dwelling units per acre)zoning; LUA-06-167; CPA 2007-M- CPA 05. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5335 An ordinance was read changing the zoning classification of the QIP property Rezone: QIP Property South of south of Sunset Blvd. from IH (Heavy Industrial)to R-10(Residential -ten Sunset Blvd, IH to R-10, CPA dwelling units per acre)zoning; LUA-06-167; CPA 2007-M-05. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. Ordinance#5336 An ordinance was read changing the zoning classification of the Park Ave. N. Rezone: Park Ave N properties from R-10 (Residential - ten dwelling units per acre) to CN Properties, R-10 to CN, CPA (Commercial Neighborhood) zoning; LUA-06-160; CPA 2007-M-01. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS MOVED BY BRIERE, SECONDED BY LAW, COUNCIL DEFER THE Annexation: Red Mill, COLLECTION OF THE $2,500 PROCESSING FEE FOR THE PROPOSED Application Fee RED MILL ANNEXATION UNTIL IT IS KNOWN WHETHER THE BOUNDARY REVIEW BOARD WILL AGREE TO DELETE IT FROM THE PROPOSED FAIRWOOD INCORPORATION BOUNDARY. CARRIED. King County: Flood Control Councilman Clawson reported that the King County Flood Control Zone Zone District Property Tax District Advisory Committee's recommendation for a property tax levy of ten Levy cents per$1,000 of assessed valuation to repair the levee system was adopted. Noting that this will benefit Renton and the region, he requested that the City express appreciation to the King County Councilmembers who supported this. Council: Resignation Councilmember Clawson read a letter submitting his resignation of office as a Announcement (Clawson) Renton City Councilmember, Position No. 2, effective 1/1/2008. Explaining that he needs to devote more time to his law practice, Councilmember Clawson stated that it is within the best interests of the people of Renton that he step aside in favor of a person who is better able to devote the time and energy necessary to serve effectively on the City Council. Mr. Clawson expressed his appreciation to City staff; elected officials representing Renton, the State of Washington, and other jurisdictions in the region; CAO Covington; Mayor Keolker; and to his family. MOVED BY PERSSON, SECONDED BY PALMER, COUNCIL ACCEPT COUNCILMEMBER CLAWSON'S RESIGNATION LETTER EFFECTIVE 1/1/2008. CARRIED. AUDIENCE COMMENT Pat Miller(Bonney Lake) introduced himself as the President of Renton Citizen Comment: Miller- Employees Local 2170 and noted that one of the City's goals is to retain a City Workforce Retention skilled workforce. He claimed that Renton's unwritten guideline to pay within the 60 percentile leads employees to seek work at other municipalities. Mr. Miller emphasized that the retention of skilled employees is important to the City and its growth, and he suggested enhancing recruitment and changing the position reclassification date. December 10,2007 Renton City Council Minutes Page 440 Citizen Comment: Stoutenberg ,William A. Stoutenberg (Renton) expressed his gratitude for the installation of - Street Light Installation street lights behind the Sky Lanai Apartments located at 360 Taylor Ave. NW, saying that the tenants now feel safer. He pointed out that the lighting will also help prevent vehicle break-ins. Citizen Comment: Rodriguez- Ted Rodriguez (Renton), speaking on behalf of the Renton-Cuautla Sister City Elected Officials Appreciation Committee,thanked Mayor Keolker for her support of the program. Additionally he thanked Councilmembers Nelson and Clawson for their service. Citizen Comment: Hanson - Roxanne Hanson(Renton), Diamond Lil's and Freddie's Club Casinos, Elected Officials Appreciation expressed her appreciation to the outgoing elected officials for their service to the City. Citizen Comment: Kyes- Doug Kyes (Renton) thanked the outgoing elected officials for their service and Elected Officials Appreciation welcomed Mayor-Elect Law. Citizen Comment: Fernandez- Ruben Fernandez(Renton)thanked Mayor Keolker for her service to Renton Elected Officials Appreciation and welcomed Mayor-Elect Law. ADJOURNMENT MOVED BY NELSON, SECONDED BY PERSSON, COUNCIL ADJOURN. CARRIED. Time: 8:44 p.m. r ; Oa.e- Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann December 10, 2007 i r RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING December 10, 2007 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 12/17 CANCELLED MON., 12/24 No Meeting (Holiday) MON., 12/31 No Meeting (5th Monday) MON., 1/07 CANCELLED COMMUNITY SERVICES MON., 1/07 1% for Art from Transportation Projects; 6 p.m. City Code Revisions Regarding Municipal Arts Commission FINANCE PLANNING & DEVELOPMENT THURS., 12/20 CANCELLED THURS., 1/03 CANCELLED PUBLIC SAFETY MON., 1/07 Police Department Staffing (briefing only) 5:30 p.m. TRANSPORTATION (AVIATION) WED., 12/19 CANCELLED UTILITIES THURS., 12/20 CANCELLED THURS., 1/03 CANCELLED NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. ♦ Mayor ��,la cs N�r��� CITY OF RENTON Kathy Keolker P r Wherea4', Antonette (Toni)Nelson was selected Renton's Citizen of the Year for 1985; and Whereas; Toni has ably and passionately served the citizens of Renton as a City Councilmember since 1988; and W hereaw, Toni and her family are long-time residents of Renton, with deep ties to the Renton community; and Whereat for 30 years, Toni owned and operated the Renton Flower Shop, where she started the Professional Women's Clothes Bank; and W herect e, the combination of her love for the Renton community and her success in business has made her a powerful champion of downtown business; and W herects, Toni enthusiastically spearheaded a number of activities,programs, and events in downtown Renton, including downtown Spring and Fall clean-up events, holiday tree lighting, and many others; and W hereaw, Toni helped found and was a board member of the Downtown Renton Association, which helped initiate many of the successful redevelopment efforts underway today; and W hereaw, in typical Toni fashion, she took the idea of a Renton Farmers Market, volunteered to lead the effort, helped organize an amazing group of volunteers, and guided the market to become the success it is today; and W hetet', now, after six years, the Market brings thousands of people into downtown Renton each Tuesday afternoon during the summer to enjoy the best in local flowers, produce, and entertainment; and W herea4, Toni's commitment to downtown Renton is unparalleled, as evidenced by her continued efforts to clean up the sidewalks, remove old guard rails and benches, and by her most recent efforts to institute a "Santa House" where children in Renton can have their photograph taken with Santa Claus; and W herea4', Toni is a champion of all members of Renton's community, wishing to include those who are less able to speak for themselves, including those who need human and social services, children, and senior citizens; and '.1055 South Grady Way-Renton, Washington 980.57-(425)430-6500/FAX(425)430.6523 R i J '� 0 Nr r, • dr. F 'THF. ":L'RVE where.,„ Toni was on the Renton Area Youth Services Board for 15 years, and began the Renton Area Multi-Service Center in the same building where Renton Area Youth Services, King County Sexual Assault Resource Center, Community Health Centers, and the Renton Clothes Bank all began providing services to Renton; and Where-ow, Toni chaired the Renton Salvation Army Advisory Council and was part of the capital campaign committee for the new food bank;and W herea0; Toni has a great love for Renton's youth and children, and has served on the Communities in Schools Board for many years, and nine years as a mentor; and Whereat; Toni never hesitates to volunteer at various Communities in Schools activities, most notably in helping to plan memorable recognition dinners as part of the Communities in Schools Dinner Committee; and W hev'ecw, Toni consistently heralded the"good news" each month on behalf of the Renton School District; and Whereat; Toni served on the Human Services Roundtable for many years, and then was part of the South King County Human Services Forum when it started several years ago; and Whereat; Toni is a member of Soroptimist International and maintains a strong commitment to community service; and Whereat; she is now and will forever be affectionately known as the "Grandma of Renton River Days,"presiding over festivities for 23 years, even when it was known in the beginning as Western Days; Now, therefore I, Kathy Keolker, Mayor of the City of Renton, do hereby proclaim Antonette (Toni)Nelson to be an extraordinarily involved and dedicated citizen and City councilmember who is to be emulated and honored for her efforts. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 10th day of December, 2007. : ;;xt.. d'°./4.1; /ZUCre/e ? �.# Kathy Keo er e• I Mayor of the City of Renton, Washington •)` �� f, a ADMINISTRATIVE, JUDICIAL, AND ♦ 6 ®g♦ LEGAL SERVICES DEPARTMENT -Nryo� MEMORANDUM DATE: December 10, 2007 TO: Toni Nelson, Council President Members of the Renton City Council FROM: Kathy Keolker, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: COMMUNITY SERVICES DEPARTMENT • The annual K-9 Candy Cane Fun Run was held on December 2 and, despite the weather, over 175 runners and walkers turned out with their dogs. This year's event was co-sponsored by Aussie Pet Mobile, Fairwood Physical Therapy, and Fleet Feet Sports. • Registration for Winter and Spring recreation programs is now underway. To register, visit Cybersignup.org or call the Renton Community Center at 425-430-6700. • Renton Youth Symphony Orchestra will present its holiday concert at Carco Theatre on Saturday, December 16 at 3:00 p.m. Tickets are$7 for adults and$5 for students/seniors. Call the Renton Community Center at 425-430-6700 or visit rentonwa.gov for more information. • Don't miss your chance ring in the New Year with a dip into the icy waters of Lake Washington. The Polar Bear Dip begins at 11:00 a.m. on January 1 at Gene Coulon Memorial Beach. Lifeguards will be on duty. No registration is necessary. Co-sponsored by Ivars and Kidd Valley Restaurants. Call the Renton Community Center at 425-430-6700 or visit rentonwa.gov for more information. ECONOMIC DEVELOPMENT, NEIGHBORHOODS & STRATEGIC PLANNING DEPARTMENT • Visit Santa at his house at the SW corner of South 3rd Street and Wells Avenue South on Fridays and Saturdays through December 22. Free downloadable pictures with Santa will be taken on Fridays from 4 to 7 p.m. and Saturdays from 1 to 4 p.m. Sponsored by the Downtown Events Committee. PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT • The City Utilities Systems Division began installing a water and sewer line project along Duvall Avenue NE between NE 8th Street and NE 12th Street on December 3. During its three-month duration, this project will require reduction of the travel lanes from four lanes down to two lanes (one in each direction) in the excavation area. All four lanes are re-opened to traffic each day at 5:00 p.m. Administrative Report December 10,2007 Page 2 • WSDOT will add one northbound and one southbound lane to I-405 between 1-5 and SR 167. They will also add one southbound lane on SR 167 between I-405 and South 180th Street, and extend the southbound SR 167 HOV lane from 1-405 to the existing start of the HOV lane. Specific weekly construction updates are available on the City's website at rentonwa.gov. • In connection with the 1-405 Renton freeway widening project, the Tukwila Parkway ramp to northbound I-405 will be closed on the nights of December 10 and 17. This closure is weather dependent. The closure times are not yet scheduled but will generally occur between 10 p.m. and 5 a.m. CITY OF RENTON COUNCIL AGENDA BILL AI#: rQ a . Submitting Data: For Agenda of: December 10, 2007 Dept/Div/Board.. AJLS/Mayor's Office Staff Contact Kathy Keolker, Mayor Agenda Status Consent X Subject: Public Hearing.. Correspondence.. Municipal Arts Commission Reappointments: Ordinance Ms. Linda Middlebrooks and Ms. Dawn Murin Resolution Old Business Exhibits: New Business Study Sessions N/A Information Recommended Action: Approvals: Legal Dept Council Concur Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: Mayor Keolker reappoints the following to the Municipal Arts Commission: Ms. Linda Middlebrooks, 510 Seneca Avenue NW, Renton, WA 98057 for a term expiring on December 31, 2010. Ms. Dawn Murin, 3727 58th Avenue SW, Seattle, WA 98116 for a term expiring on December 31, 2010. STAFF RECOMMENDATION: Confirm Mayor Keolker's reappointments of Ms. Linda Middlebrooks and Ms. Dawn Murin to the Municipal Arts Commission. Rentonnet/agnbill/ bh CITY OF RENTON COUNCIL AGENDA BILL AI JP A ba Submitting Data: For Agenda of: Dept/Div/Board.. AJLS/City Clerk December 10, 2007 Staff Contact Bonnie'Walton Agenda Status Consent X Subject: Public Hearing.. Bid opening on November 20, 2007, for CAG-07-188, Correspondence.. Fiber Optic Connection North Project Ordinance Resolution Old Business Exhibits: New Business Staff Recommendation Study Sessions Bid Tabulation Sheet (five bids) Information Recommended Action: Approvals: Legal Dept Council concur Finance Dept Other Fiscal Impact: Expenditure Required... $48,100 Transfer/Amendment $35,000 rnior Amount Budgeted Revenue Generated Total Project Budget $100,000 City Share Total Project... SUMMARY OF ACTION: Engineer's Estimate: $48,750 In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within the project budget, and there were no irregularities. Therefore, staff recommends acceptance of the low bid submitted by R.L. Alia Company in the amount of$48,100. The City has budgeted $100,000 for the fiber optic work associated with The Landing. The Finance and Information Services Department wants to transfer $35,000 from their account to contribute towards this project. The remaining fiber optic budget account will be used on a separate contract for work associated with installing and splicing the fiber optic cable from City Hall to The Landing area. STAFF RECOMMENDATION: Authorize the transfer of$35,000 from the Finance and Information Services Department account 101.11 to the account for the fiber optic work associated with The Landing project, and accept the low bid submitted by R.L. Alia Company in the amount of$48,100. ,k( Y O� PLANNING/BUILDING/ * ;- ® • PUBLIC WORKS DEPARTMENT -Nr-r0 MEMORANDUM DATE: November 28, 2007 TO: Bonnie Walton, City Clerk FROM: Chris Barnes, Transportation Operations Manager C�*""6 STAFF CONTACT: Robert Lochmiller, Transportation Design Project Manager, extension 7303 SUBJECT: Fiber Optic Conduit Connection—North The Transportation Systems Division recommends that the Fiber Optic Conduit Connection— North contract be awarded to the R. L. Alia Company, 107 Williams Avenue S., Renton, WA 98057 in the amount of$48,100.00. There were five bids submitted with the low bid being within budget, and there were no irregularities in the low bid. The contract provides a missing link of City conduit by continuing existing conduits located at North First Street and Burnett Avenue North to the South Lake Washington Roadway Improvements project limits at Logan Avenue North and North 4th Street. Once this project is completed the City will have a direct path of conduits for future placement of fiber optics from City Hall to The Landing traffic signals and parking garage. The City has budgeted $100,000.00 for the fiber optic work associated with The Landing (#318.012306.016.5950.0012.63.000002). The Finance/Infoiutational Services Department will transfer $35,000.00 from their budget (#503.000000.004.5940.0018.35.000005 to the 318 account to contribute towards this project. The remaining fiber optic budget (318 account) will be used on a separate contract for work associated with installing and splicing the fiber optic cable from City Hall to The Landing area. The lowest bid submitted by R. L. Alia Company fell under the engineer's estimate of$48,750. We are requesting Council approve the transfer of$35,000 from the F/IS account #503.000000.004.5940.0018.35.000005 to #318.012306.016.5950.0012.63.000002 and award the subject contract to the R. L. Alia Company. Attachments: Bid Tab cc: Peter Hahn, Deputy PBPW Administrator—Transportation Robert Lochmiller,Transportation Design Project Manager Juliana Fries,Transportation Program Development Coordinator File H\Div si on s\TRANSPOR TAT,DESIGN ENG\Rob\Filler Condmt',Correspondance\Contract A,and lemo 071127 doc 11/28/2007 City of Renton - Transportation Page 1 of 2 3:59 pm Fiber Optic Connection - North Project Number:CAG 07-188 Contract No:CAG 07-188 Bid Results Analysis Bid Date: Tuesday November 20,2007 2;30 PMEngineer's R.L.Alfa Company SEFNCO Communications • ':Wiseman Utilities Engineer. Rob Loohmiller Estimate 107 Williams Avenue B 1188 Valentine Avenue`SE' :- '417101st Avenue SW Renton,WA 00009-8057 Pacific,WA 00009-8047 . Olympia;WA 00009-8512 ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE j TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE � TOTAL 01 1071700003 Resolution of Utility Confli 1.00 EST 2,000.001 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 02 1090000001 Mobilization 1.00 LS 4,250.001r 4,250.00 15,000.00 15,000.00 2,500.00 2,500.00 16,500.00 16,500.00 03 1100020002 Project Temporary Traffic 1.00 LS 2,500.001 2,500.00 5,000.00 5,000.00 3,500.00 3,500.00 7,500.001 7,500.00 Control 04 8200006904 Conduit System Complete 1.00 LS 40,000.00 40,000.00 26,100.00 26,100.00 55,464.29, 55,464.29 49,260.001 49,260.00 Sub-Total: 48,750.00 48,100.00 63,464.29 75,260.00 Grand Total: 48,750.00 48,100.00 63,464.29 75,260.00 Total Bid: 48,750.00 48,100.00 61,464.29 75,260.00 Calc/Entered Bid Diff.: 2,000.00 Difference from Low Vendor: 15,364.29 27,160.00 Total Subcontractors: Run By: '.ochmiller Generated by eSort Product 11/28/2007City of Renton- transportation Page 2 of 2 3:59 pm Fiber Optic Connection - North Project Number:CAG 07-188 Contract No:CAG 07-188 Bid Results Analysis Bid Date: Tuesday November 20,2007 2:30 PM Engineer's Pilchuck Contractors,Inc. Rodarte Construction,Inc. Engineer: Rob Lochmiller Estimate 6725116th Avenue SE Suite 200 PQ Box 1$75 Kirkland,WA 00009-8033 Auburn,WA 00009-8071 ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE I TOTAL 01 1071700003 Resolution of Utility Confli 1.00 EST 2,000.001 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 02 1090000001 Mobilization 1.00 LS 4,250.0& 4,250.00 9,419.05 9,419.05 12,000.00 12,000.00 I 03 1100020002 Project Temporary Traffic 1.00 LS 2,500.00 2,500.00 4,225.32 4,225.32 4,000.00 4,000.00 Control 04 8200006904 Conduit System Complete 1.00 LS 40,000.00 40,000.00 64,414.35,, 64,414.35 70,000.00 70,000.00 Grand Total: 48,750.00 80,058.72 88,000.00 1 Total Bid: 48,750.00 80,059.52 88,000.00 Calc/Entered Bid Diff.: 0.80 Difference from Low Vendor: 31,958.72 39,900.00 Total Subcontractors: Run By: Rob Lochmiller ~, Generated by a SharpeSoft Product 0 CITY OF RENTON BID TABULATION SHEET PROJECT: Fiber Optic Connection-North; CAG-07-188 DATE: November 20,2007 FORM BID BIDDER Triple Form Pilchuck Diversified Services X $80,059.52 PO Box 2579 Kirkland,WA 98083-2579 Steve Triplett R.L. Alia Company X $48,100.00 107 Williams Ave. S. Renton, WA 98057 Richard L. Alia Rodarte Construction, Inc. X $88,000.00 PO Box 1875 Auburn, WA 98071-1875 J.R. Rodarte Sefnco Communications X $61,464.29 1 188 Valentine Ave. SE Pacific, WA 98047 Clint Sweetser Wiseman Utilities, Inc. X $75,260.00 417 101st Ave. SW Olympia, WA 98512 Kevin Wiseman ENGINEER'S ESTIMATE TOTAL: $48,750.00 LEGEND: Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage e CITY OF RENTON COUNCIL AGENDA BILL �rrr m#: n Cj o Submitting Data: For Agenda of: December 10, 2007 Dept/Div/Board.. AJLS/City Clerk Staff Contact Bonnie Walton, City Clerk Agenda Status (x6502) Consent X Subject: Public Hearing.. Certification of 11/6/2007 Special Election Results by Correspondence.. King County regarding the Benson Hill Communities Ordinance Annexation Resolution Old Business Exhibits: New Business KC Certification letter 11/29/2007 Study Sessions Information X Recommended Action: Approvals: Legal Dept Information Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. On December 3, 2007, a letter was received from Sherril Huff, Director of King County Elections Division, 919 SW Grady Way, Renton, 98057, certifying results of the Special Election held on November 6, 2007. Proposition No. 1 regarding Annexation to the City of Renton for the Benson Hill Communities Annexation Area has been certified as follows: PROPOSED ANNEXATION TO THE CITY OF RENTON For Annexation 2,211 Votes 65.67% PASSED Against Annexation 1,156 Votes 34.33% Proposition No. 1 required a simple majority to pass. With an approval rate of 65.67%, the measure passed. King County Elections Elections Division Department of Executive Services ELE-ES-0100 919 SW Grady Way Renton, WA 98057-2906 206-296-VOTE (8683) Fax 206-296-0108 TTY Relay: 711 STATE OF WASHINGTON ) ) SS. COUNTY OF KING ) This is to certify that on November 6, 2007, there was held a General and Special Election in the Benson Hill Communities Annexation Area, King County, Washington, for the submission of a ballot measure to the voters for their approval or rejection; That the results of the election were duly canvassed by the King County Canvassing Board of Election Returns on November 27, 2007, and the results of said canvass are as follows: BENSON HILL COMMUNITIES ANNEXATION AREA PROPOSITION NO. 1 PROPOSED ANNEXATION TO THE CITY OF RENTON FOR ANNEXATION 2,211 65.67% PASSED AGAINST ANNEXATION 1,156 34.33% VALIDATION REQUIREMENTS The Proposed Annexation Area to the City of Renton required a simple majority to pass. With an approval rate of 65.67% the measure passed. Dated at Seattle,King County,Washington,this 29th day of November 2007. Niue Sherril Huff, Director CITY OF RENTON COUNCIL AGENDA BILL AI#: 1 a C s Submitting Data: Community Services Dept. For Agenda of: December 10, 2007 iw' Dept/Div/Board.. Facilities Division Staff Contact Michael Nolan, x6608 Agenda Status Consent X Subject: Public Hearing.. Interlocal Agreement with the Department of General Correspondence.. Administration of the State of Washington. Ordinance Resolution X Old Business Exhibits: New Business Resolution for Sale of Surplus Property Study Sessions Issue Paper on Surplus Program Information Agreement with the State of Washington Recommended Action: Approvals: Council concur. Legal Dept X Finance Dept Other Fiscal Impact: None Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: An agreement has been prepared between the City of Renton and the Department of General Administration for the City to utilize the Washington State Surplus Program. The City Attorney has drafted a Resolution authorizing the interlocal agreement. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to sign the interlocal agreement and the resolution authorizing it. kiime Rentonnet/agnbill/ bh C��,: �� COMMUNITY SERVICES DEPARTMENT ��N�o� MEMORANDUM DATE: November 5, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: E�-Kathy Keolker, M or .(e/r FROM: Terry Higashiyam ommunity Services Administrator, x6606 STAFF CONTACT: Michael Nolan, Faci ities Coordinator, x6608 SUBJECT: Agreement with State Surplus Program Issue Should the City enter into an interlocal cooperative agreement with the Department of General Administration of the State of Washington for sale of personal property? Recommendation Authorize the Mayor and City Clerk to sign the interlocal agreement and the resolution authorizing it. Background • The City periodically has personal property such as furniture, machinery, and vehicles that no longer function adequately for the City's professional purposes. • Though no longer adequate for the City, such personal property still has residual value. • The State Department of General Administration has a program for selling surplus government personal property. • The Facilities Division has several approaches to disposing of surplus personal property such as public auctions or second hand furniture dealers but the financial results have not been successful. Conclusion Entering into an interlocal agreement with the State Surplus Program would provide a convenient and fiscally sound method for periodically disposing of surplus City personal property. Attachments C: Jay Covington,Chief Administrative Officer Michael Bailey,Finance/IS Administrator II:Wlichael Nolan 2007\IssuePaper Surplus 110507.doc CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL COOPERATIVE AGREEMENT WITH THE DEPARTMENT OF GENERAL ADMINISTRATION OF THE STATE OF WASHINGTON TO SELL SURPLUS PROPERTY. WHEREAS,the City of Renton has surplus personal property, from time to time, and WHEREAS, the Department of General Administration of the State of Washington has a program to sell such surplus personal property, and WHEREAS, it would be advantageous for the City of Renton to utilize, under certain instances, the Department of General Administration's process for sale of personal property, and WHEREAS, it is necessary to document the terms and conditions under which the City can use the Department of General Administration for sale of personal property; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION H. The Mayor and City Clerk are hereby authorized to enter into an interlocal cooperative agreement with the Department of General Administration of the State of Washington for sale of personal property. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk 1 RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1306:10/30/07:ch 2 4111111111. • , Agreement Between the City of Renton and Washington State Surplus Program for the Disposal of Surplus Property WHEREAS, the Department of General Administration of the State of Washington is authorized by RCW 43.19.1919 to sell surplus personal property; and WHEREAS, the City of Renton, hereinafter referred to as the City, is authorized to sell surplus personal property; and WHEREAS, the Department of General Administration has the facilities and personnel to sell surplus personal property; and WHEREAS, sales/auctions are regularly scheduled at the Surplus Programs Yard, 2301 C Street SW, Auburn, WA 98001. THEREFORE, it is agreed pursuant to the terms of RCW 39.34.080, that; The State of Washington, Department of General Administration, Surplus Property, hereinafter referred to as the State, whose address is 2301 C Street SW, Auburn, WA 98001, agrees to sell, as agent for the City of Renton, hereinafter referred to as the City,whose address is Renton City Hall, 1055 South Grady Way, Renton, WA, 98057, and phone number is 425-430-6600, vehicles, equipment and property that is declared surplus and turned over to the State for disposal. A. Period of Agreement: from November 12, 2007, until 30 day written notice of termination from either party. The City agrees to update contact name, phone, and e-mail information as necessary. B. Agreement of the City: The City agrees that it will: Nog 1. Provide a contact person to manage all issues related to disposal procedures and transactions: Name: Michael Nolan, Facilities Coordinator, Phone number: 425-430-6608, email address mnolan@ci.renton.wa.us. 2. Submit disposal forms SF267-A for all surplus property along with signed (released) vehicle and equipment titles. 3. Pay an additional charge of$25 per vehicle for wash and vacuum services if required and actual costs for decal removal (estimated at $25 per vehicle). 4. Will contact the Surplus Programs at 253-333-4900 (48 hours) prior to delivery of surplus. 5. Will not list or transport hazardous materials. Surplus Programs cannot receive or process hazardous materials. 6. Save and hold harmless the State of Washington, Department of General Administration, its officers, employees, and agents (including the auctioneers) from and against, any and all claims arising from the sale transaction, either before, during, or after the sale, including but not limited to, claims of governmental agencies concerning the vehicle, claims made by the buyer or others based on faulty, damaged, missing, or otherwise unsatisfactory parts or components, and claims for damage to property or injury to persons resulting from use of the vehicle. 1-Michael Nolan 2007\Agreement Surplus 110507.doc 1 Agreement Between the City of Renton and Washington State Surplus Program for the Disposal of Surplus Property C. Agreement of the State: The State agrees that it will: 1 Properly store and assume responsibility for the safekeeping of all vehicles, equipment and property at the Surplus Programs location. 2 Accomplish all direct equipment sales with other government or non-profit entities; to include receipt of payment (presale to priority customers). 3 Sell vehicles, equipment and property in a timely manner, collect payment from the buyer, and reimburse the City the proceeds of sale less authorized fees on a monthly basis. 4 Endeavor to obtain resale prices equal to the industry standard trade-in or quick sale equipment values by selling on-line or at public auction. 5 Take all necessary administrative actions to ensure that vehicle and equipment ownership is legally and fully transferred from the City to the buyer. Be responsible for resolving any ownership issues that may arise after unit sales. 6 Methods for selling will include, but not be limited to priority sales, public sale, auction, and on-line sales. All sales are publicly advertised via our website (w-w,A. a.V a.gov'surpius). Priority sales are "first come first served" (per property want list) and public sales are "open, competitive". D. Fees: The above services will be performed by the State for the following fees: 1. 7.5% from $150 minimum, $900 maximum. 2. $25 for cleaning and vacuuming per unit, if required. 3. Actual cost for decal removal, if requested ($25 per unit estimated). E. Termination: Either party may terminate this agreement with 30 days written notice. For the State of Washington: For the City of Renton: Doug Coleman Kathy Keolker, Mayor State Surplus Programs Attest: Bonnie Walton, City Clerk Fed Tax No. 91-6001271 H:\Michael Nolan 2007\Aa eement Surplus 110507.doc 2 %Mail From: Terry Higashiyama ` File Edit View Actions Tools Window Help close F Reply Forward '+ v if21 g 63 + . 11 Mail a Properties I Personalize Parent Message Subject: Fwd: RE: Surplus disposal From: Terry Higashiyama From: "Larry +,'arren" jw+ arren Dseanet.corn 10/24,t2007 8:56 AM To: Bailey, Michael; Higashi airria, Terry Subject: RE: Surplus disposal rr RE Surplus disposal I think 'ye reed a resolution. I will prepare one. The agreement itself is approved as to legal form. `! From: Michael Bailey [mailto:MEBailey©ci.renton.wa.us] Sent: Wednesday, October 24, 2007 7:44 AM To: Terry Higashiyama Cc: Larry Warren -. Subject: Fwd: Surplus disposal Terry, can I ask a favor? The attached agreement which Michael wants me to sign is an interlocal with the state. I believe this requires council approval. Since we are a little pushed here (as if you aren't!) can you que this up for council concur? If I'm wrong arid it doesn't require council approval, I'l l be glad to sign. I've copied Larry to get his opinion on that. Thanks, Mike CITY OF RENTON COUNCIL AGENDA BILL AI#: e, , Submitting Data: Community Services For Agenda of: Dept/Div/Board.. Parks Division December 10, 2007 Staff Contact Todd Black, ext. 6571 Agenda Status Consent X Subject: Public Hearing... Jones Park Walkway Renovation Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Consultant Agreement Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: None Expenditure Required... $53,339.22 Transfer/Amendment --- Amount Budgeted $71,000.00 Revenue Generated --- Total Project Budget $71,000.00 City Share Total Project.. $71,000.00 Summary of Action: Three quotes were received for the Jones Park Walkway Renovation, which consists of removing cracked and heaved concrete sidewalks,replacing the walks with six foot wide walkways,root pruning and site restoration. T.F. Sahli Construction provided the lowest quote. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the contract with T.F. Sahli Construction in the amount of$53,339.22 for removing and replacing cracked and heaved walkways in Jones Park. H:\TBlack\A-LUonesPark\Contract\AgendaBill �Y C) ®�� COMMUNITY SERVICES DEPARTMENT • • ‘e'2 MEMORANDUM DATE: December 3, 2007 TO: Toni Nelson, Council President City Council Members VIA: ,- ' Kathy Keolker, Mayor FROM: -4(1(-\ Terry Terry Higashiyama, Community Services Administrator STAFF CONTACT: Leslie Betlach, Parks Director(x-6619) Todd Black, Capital Project Coordinator(x-6571) SUBJECT: Jones Park—Agreement for Services ISSUE: Should the Mayor and City Clerk be authorized to execute the Agreement for Services with T.F. Sahli Construction to remove and replace cracked and heaved concrete walkways in Jones Park? RECOMMENDATION: Authorize the Mayor and City Clerk to execute the contract with T.F. Sahli Construction in the amount of $53,339.22 for removal and replacement of cracked and heaved walkways. BACKGROUND SUMMARY: The existing concrete walkways in Jones Park have numerous cracks due to age and upheaval from tree roots. This project will replace those walkways with new, accessible walkways, root prune the tree roots as required, and site restoration. The playground will remain open during construction, as well as the walkways along Cedar River. CONCLUSION: Removing and replacing the existing cracked and heaved concrete walkways will provide a safer and more easily accessible park environment. H:\TBl ackA-L\JonesPark\Contract\I ssueP aper .'sY0 4,71R) Ned CITY OF RENTON COMMUNITY SERVICES DEPARTMENT CONTRACT AGREEMENT THIS AGREEMENT is made as of the day of , 2007, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as"CITY" and T.F. Sahli Construction hereinafter referred to as"CONTRACTOR", to install new concrete walkways at Jones Park, 98 Wells Ave. South at Cedar River, Renton, Washington. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all work described in the Proposal which is included with this Agreement as Attachment"A". 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. 3. Time of Performance. The Contractor shall commence performance of the Contract upon a written Notice to Proceed, and shall complete the full performance of the Contract not later than June 30, 2008. 4. Term Of Contract. The Term of this Agreement shall end at completion of the enclosed scope of work. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Contractor. 5. Contract Sum. The total amount of this Contract is the sum of$53,339.22, which includes Washington State Sales Tax. 6. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in the form specified by the City. Payment will be made thirty(30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Employment.The Contractor's employees are not, at any time, employees of the City of Renton. 8. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. 9. Record Keeping and Reporting. The Contractor shall maintain accounts and records,which properly reflect all direct and indirect costs expended and services provided in the performance of this Nod Agreement. The Contractor agrees to provide access to any records required by the City. H:\TBlack\A-L\JonesPark\Contract\ServiceContractAgreement.doc_REV:11/07 10. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, including claims from third parties, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury "ow, or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. 11. Insurance. The Contractor shall secure and maintain in force throughout the duration of the Contract Commercial General Liability insurance in the amount of$2,000,000;Auto Liability insurance in the amount of$1,000,000; Excess Liability insurance in the amount of$1,000,000; and proof of Workers' Comp coverage. The City of Renton shall be named as a Primary and Non-contributory Additional Insured on the policy. A certificate of insurance and endorsement page, evidencing the contractor's insurance coverage and Additional Insured provisions, shall be delivered to the City before executing the Work on this Agreement. 12. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. 13. Discrimination Prohibited. CONTRACTOR/CONSULTANTNENDOR, with regard to work performed under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, the presence of any physical or sensory handicap, or sexual orientation, in the selection and/or retention of employees, or procurement of materials or supplies. 14. Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the City of Renton contract shall prevail. 15. Prevailing Wage Rates. By executing this Contact, the Contractor agrees to comply with the State N"'"'' prevailing wage requirements as set forth in the Contract Documents. This Agreement is entered into as of the day and year written above. CONTRACTOR CITY OF RENTON Signature Signature Kathy Keolker, Mayor Printed Name and Title Printed Name and Title Business Name Attest Bonnie I.Walton, City Clerk Mailing Address Printed Name and Title City State Zip Telephone H:\TBlack\A-L\JonesPark\Contract\ServiceContractAgreement.doc_REV:11/07 Attachment A September 13, 2007 To: Todd Black, ASLA Capital Project Coordinator City of Renton Community Services/Parks Division RE: Jones Park Concrete Walkway Renovation T.F. Sahli Construction will furnish all necessary labor, materials and equipment to remove and dispose of the existing concrete walkway, and install a new concrete walkway per plans and specifications. We will do this for a cost of$53,339.22, including WSST. Respectfully submitted, Tom Sahli T.F. Sahli Construction P.O. Box 332 Seahurst, WA 98062-0332 14607 22nd Ave. S.W. Burien, WA 98166-1609 Nod Ph. 206-248-0580 Fax. 206-241-1161 CITY OF RENTON COUNCIL AGENDA BILL AI#: # F. itliovi Submitting Data: Community Services/Parks Div. For Agenda of: Dept/Div/Board.. Technical Services December 10, 2007 Staff Contact Todd Black, ext. 6571 Agenda Status Consent X Subject: Public Hearing... Teasdale Park Landscape Architecture Services Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Consultant Agreement Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: None Expenditure Required... $23,000.00 Transfer/Amendment --- Amount Budgeted $70,000.00 Revenue Generated --- Total Project Budget $70,000.00 City Share Total Project.. $70,000.00 Summary of Action: Thomas Teasdale Park has an outdated irrigation system(approximately 30 years old).A new system will be more efficient in watering, utilizing the latest computer technology, and will cover areas of the park not currently irrigated. In addition, a sub-grade drainage system will be designed for a portion of the multi-purpose field, allowing for safer playing conditions. Cascade Design Collaborative, Inc. was selectedfrom five firms utilizing a Request for Qualifications process. Consultant services will include irrigation and sub-grade drainage design, and bidding and construction administration. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the contract with Cascade Design Collaborative in the amount of$23,000 for landscape architecture services for Teasdale Park. H:TBlack\M-Z\TeasdalePark\Contract\Council p C.)e ®�v COMMUNITY SERVICES DEPARTMENT - 0� MEMORANDUM NT DATE: December 3, 2007 TO: Toni Nelson, Council President City Council Members VIA: •-/t', Kathy Keolker, Mayor FROM: Terry Higashiyama, Community Services Administrator " STAFF CONTACT: Leslie Betlach, Parks Director(x-6619) Todd Black, Capital Project Coordinator(x-6571) SUBJECT: Thomas Teasdale Park—Agreement for Services ISSUE: Should the Mayor and City Clerk be authorized to execute the Agreement for Services with Cascade Design Collaborative, Inc. to provide landscape architecture services? RECOMMENDATION: Staff recommends approval of the Agreement for Services with Cascade Design law Collaborative, Inc. in the amount of$23,000 for landscape architecture services. BACKGROUND SUMMARY: Thomas Teasdale Park has an outdated irrigation system for only a portion of the park. The new design will be more efficient, and will cover the entire park. In addition, a sub- grade drainage system will be designed for a portion of the multi-purpose field, providing safer playing conditions. CONCLUSION: Designing new irrigation and sub-grade drainage systems will increase water efficiency and provide safer playing conditions at Thomas Teasdale Park. • '`erre H:\TBlack\M-Z\TeasdalePark\Contract\IssuePaper `SY o A CITY OF RENTON COMMUNITY SERVICES DEPARTMENT CONTRACT AGREEMENT THIS AGREEMENT is made as of the day of , 2007, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and Cascade Design Collaborative, Inc., hereinafter referred to as "CONTRACTOR", to design new irrigation and grading at Thomas Teasdale Park, 601 South 23rd Street, Renton, Washington. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all work described in the Proposal which is included with this Agreement as Attachment"A". 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. 3. Time of Performance. The Contractor shall commence performance of the Contract no later than ten `` ll (10) calendar days after Contract's final execution, and shall complete the full performance of the Contract not later than December 31, 2008. 4. Term Of Contract. The Term of this Agreement shall end at completion of the enclosed scope of work. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Contractor. 5. Contract Sum. The total amount of this Contract is the sum of$23,000.00, which includes Washington State Sales Tax. 6. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in the form specified by the City. Payment will be made thirty (30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Employment. The Contractor's employees are not, at any time, employees of the City of Renton. 8. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. 9. Record Keeping and Reporting. The Contractor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and services provided in the performance of this Nuoii Agreement. The Contractor agrees to provide access to any records required by the City. H:\TBlack\M-Z\TeasdalePark\Contracts\CDC.doc REV:11/07 10. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, including claims from third parties, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. 11. Insurance. The Contractor shall secure and maintain in force throughout the duration of the Contract Commercial General Liability insurance in the amount of$2,000,000; Auto Liability insurance in the amount of$1,000,000; Excess Liability insurance in the amount of$1,000,000; and proof of Workers' Comp coverage. The City of Renton shall be named as a Primary and Non-contributory Additional Insured on the policy. A certificate of insurance and endorsement page, evidencing the contractor's insurance coverage and Additional Insured provisions, shall be delivered to the City before executing the Work on this Agreement. 12. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. 13. Discrimination Prohibited. CONTRACTOR/CONSULTANTNENDOR, with regard to work performed under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, the presence of any physical or sensory handicap, or sexual orientation, in the selection and/or retention of employees, or procurement of materials or supplies. 14. Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the City of Renton contract shall prevail. 15. Prevailing Wage Rates. By executing this Contact, the Contractor agrees to comply with the State prevailing wage requirements as set forth in the Contract Documents. This Agreement is entered into as of the day and year written above. CONTRACTOR CITY OF RENTON Signature Signature Kathy Keolker, Mayor Printed Name and Title Printed Name and Title Business Name Attest Bonnie I.Walton, City Clerk Mailing Address Printed Name and Title City State Zip .yam, Telephone H:\TBlack\M-Z\TeasdalePark\Contracts\CDC.doc REV:11/07 Cascade Design Collaborative,Inc. Teasdale Park City of Renton Parks Division Park Renovation Services: Irrigation and Drainage 10.15.07 SCOPE OF WORK FOR LANDSCAPE ARCHITECTURAL SERVICES NINO PROJECT DESCRIPTION Renovation to existing Teasdale Park in the City of Renton. The primary landscape architectural components new infield material,redo irrigation in outfield,new irrigation on infield;new irrigation across entire 10 acres of park;Resolve drainage issues in baseball outfield. Schedule of work is expected to commence in November 2007 and provide a project manual ready for bidding by not later than March 2008. Construction is expected to be complete by Summer 2008. OWNER: City of Renton OWNER CONTACT:Project Manager:Todd Black,ASLA II. DESCRIPTION OF SERVICES The Following task and product descriptions detail the site design and development scope of services required for this project. TASK 1: SCHEMATIC DESIGN 1.1 SITE VISIT—One site visit to gather photos of the site and its surrounds and to review with Parks staff extent of work and existing conditions,maintenance practices and scope of work. 1.2 SCHEMATIC DESIGN—refine extent of work for irrigation additions,drainage,and other field improvements.Develop conceptual approaches for each improvement. 1.2.1 Irrigation:replace irrigation in baseball outfield and infield;add new irrigation for lawn areas throughout the remainder of the park;new irrigation for planting beds in existing parking lot. 1.2.2 Develop drainage concepts to resolve drainage issues in baseball outfield. 1.2.3 Develop grading concepts for SE corner of park to resolve uneven ground 1.2.4 MEETINGS-attend meetings with City staff to review layout and components of proposed improvements.(2 meetings) 1.3 SCHEMATIC EXHIBIT-prepare a single schematic plan that illustrates the size,character and configuration of the landscape program components,locations and functional relationships of, paving,grading,parking,sidewalks and other pedestrian connections on site and off. 1.4 SCHEMATIC COST ESTIMATE—prepare a construction cost estimate of above items Deliverables: • One base plan locating site elements in ACAD format • One rendered site plan based on ACAD base plan • One narrative in MSWord for Schematic narrative • One cost estimate in MSExcel format. TASK 2: DESIGN DEVELOPMENT 2.1 DESIGN REFINEMENT-prepare CAD drawings,outline specifications,and other documents to fix and describe the size and character of the landscape architectural elements in sufficient detail to produce a complete and functional project. 2.2 PROGRESS PRINTINGS-Prepare one set of progress printing at 50%for OWNER review. 2.3 COORDINATION-coordinate with the project consultant team to resolve site design issues. Meetings-maximum five(5)meetings: three(3)in Seattle,and two(2)with the OWNER. 2.4 DESIGN REVISIONS-perform minor revisions to the design development package,if required, to obtain Owner approval. 2.5 PRODUCTS—PLANS: 24"x 36"sheet set at 1"=20' for site plans,and various scales for details.Maximum of 8 Sheets 2.5.1 SOIL MANAGEMENT—establish condition of on-site soils to determine best management strategy for soil fertilizing,topdressing,etc. based on soil tests. U:\TEASDALE PARK\PM\contract\teasdalepark-scope-rev.DOC-1 - Last printed 10/19/2007 3:33:00 PM Cascade Design Collaborative,Inc. Teasdale Park City of Renton Parks Division Park Renovation Services: Irrigation and Drainage 10.15.07 2.5.2 DRAINAGE—locate and set rim elevations for underdrainage for fields for collector NW.►,, pipes and connections to existing stormwater utilities. 2.5.3 IRRIGATION PLAN—provide locations of automatic irrigation areas,tie to existing meter and controller,using existing point of connection. Upgrade backflow preventer or meter if required. 2.5.4 GRADING—minor grading in SE portion of park 2.5.5 OUTLINE SPECIFICATIONS—identify products proposed for use. 2.5.6 COST ESTIMATE—revise cost estimate to reflect level of current proposed work TASK 3: CONSTRUCTION DOCUMENTATION 3.1 REVISIONS:based upon the OWNER approved design development package and cost estimates,continue to refine and modify the design Development document. 3.2 PRODUCTS—PLANS: 24"x 36"sheet set at 1"=20' for site plans,and various scales for details.Maximum of 8 Sheets 3.2.1 GRADING AND DRAINAGE • Remove uneven grades in SE corner of park • Define all necessary information to construct a fully functioning underdrainage for the baseball field. Tie to existing stormwater system,include the locating and setting of catchbasins and rims,cleanouts and necessary pipe connections to provide a fully functioning underfield drainage system. 3.2.2 IRRIGATION PLAN-Irrigation design fixing head layouts,meter and point of connection locations,sleeving,,and product information for fully operational irrigation system. Pipe sizing to be bidder designed.Tie to existing point of connection and existing controller. 3.2.3 IRRIGATION DETAILS 3.2.4 SOIL PLAN—illustrate on-site soil management. Provide technical report outlining results and recommendations from soil tests and recommended turf and soil maintenance 3.2.5 SPECIFICATIONS-prepare 8-1/2"x 11"typed specifications in the CSI format, which describe materials,finishes,and workmanship within scope of work. Architect to provide project specific electronic version of styles. 3.3 PROGRESS PRINTINGS-Prepare two sets of progress printing at 50%and 95%for team/OWNER review. 3.4 COORDINATION MEETINGS-attend meetings with OWNER to resolve issues,which affect the progress of CDC's work-maximum five(5)meetings in Renton. 3.5 COST ESTIMATE—revise cost estimate to reflect current proposed work reflected in drawings. 3.6 PERMIT AND SEPA COORDINATION 3.6.1 CDC will prepare necessary documents for permit application and for SEPA checklist preparation if needed 3.6.2 Make minor REVISIONS to documents to satisfy permit review. Major revisions may require additional fee,which shall be determined at the time permit review documents are received. 3.7 FINAL BID SET—compile and produce one set of final drawings and specifications to the OWNER sufficient for bidding. TASK 4: BID PHASE 4.1 CONTRACTOR ASSISTANCE-answer contractor questions,and review the qualifications of bidders. 4.2 REVISIONS-provide clarification,minor revisions,and addenda,as needed,to the construction documents. (Major redesign directed by the OWNER or due to code or zoning requirements that changed during the course of the project will be provided on an hourly basis.) 4.3 PRE-BID MEETING—CDC will attend pre-bid conference. All questions ill be answered in written form and issued via addenda. U:\TEASDALE PARK\PM\contract\teasdalepark-scope-rev.DOC-2- Last printed 10/19/2007 3:33:00 PM Cascade Design Collaborative,Inc. Teasdale Park City of Renton Parks Division Park Renovation Services: Irrigation and Drainage 10.15.07 TASK 5: CONSTRUCTION ADMINISTRATION 5.1 Cascade Design Collaborative,Inc.will make site visits to monitor the progress of landscape construction and to determine if the project is proceeding in accordance with the design intent of the construction documents. 5.2 SITE VISITS-provide a minimum of seven(7)site visits to monitor the following stages of landscape construction: Each approximately three hours. Pressure tests shall be recorded and witnessed by Owner as needed per specifications. • Grading and drainage—1 visit • Irrigation—Main line—1 visit • Irrigation—coverage test—2 visits • Punch list 2 visits • Warranty walkthrough 1 visit 5.3 FIELD REPORTS OR"PUNCH LISTS"-prepare typed field reports indicating the status of construction for each site visit performed. 5.4 TELEPHONE COORDINATION-perform on-going telephone coordination with the Owner and contractors to resolve landscape construction issues. 5.5 CONSTRUCTION ADMINIS[RATION- 5.5.1 SUBMITTAL REVIEW-review and comment on contractor's submittals based upon CDC's construction documents. 5.5.2 CDC will supply information for Requests for information from the contractor, Architects supplemental information,and answer any and all questions via written response,with copies provided to all parties. 5.5.3 PAY APPLICATION REVIEW—CDC will review and approve all pay application requests by contractor,and make recommendations for payment to the OWNER. 5.5.4 SUBSTANTIAL AND FINAL COMPLETION—CDC will be on site,and walk the site with the contractor,subcontractors,and OWNER to ensure project installation meets the specifications and drawing requirements. CDC will prepare and submit in writing to contractor,and OWNER all punch list items,and acceptance notices for approval by Owner. 5.5.5 O&M MANUALS—CDC will review and approve all manuals for Owner. Changes will be sent back to contractor for submittal prior to final payment to contractor. 5.5.6 CHANGE ORDERS—All work required for change orders due to changes by others • including Owner will be billed on an hourly basis. TASK 6: PROJECT CLOSEOUT 6.1 WARRANTY—provide final review for warranty and maintenance TASK 7: EXTRA SERVICES— 7.1 following services shall be billed on an hourly basis as needed. All extra services require approved scope and fee. 7.1.1 PRESENTATION DRAWING—one rendered plan to illustrate the size,character and configuration of the design concepts.Fee=$800 per occurrence 7.1.2 RECORD SET:provide an electronic version of CAD drawings that combine work reflected in consultants generated forms during Construction Administration(ASI's, RFI's,COP's and CCD's) 7.1.3 Billed on an hourly basis not to exceed$3,000 III. ASSUMPTIONS&EXCLUSIONS Items not covered by CDC's BASIC SERVICES and assumptions related to the execution of the work are indicated as follows: A. TOPOGRAPHIC SITE SURVEYS IN AUTOCAD FORMAT. B. BOUNDARY SURVEYS. U:\TEASDALE PARK\PM\contract\teasdalepark-scope-rev.DOC-3- Last printed 10/19/2007 3:33:00 PM Cascade Design Collaborative,Inc. Teasdale Park City of Renton Parks Division Park Renovation Services: Irrigation and Drainage 10.15.07 C. GEOTECHNICAL AND HORTICULTURAL SOIL REPORTS. 'rrr.r D. EXISTING SITE UTILITIES- information pertaining to existing site utilities,improvements,and proposed improvements. E. FEES-payment of any governmental fees,permits or assessments by the Owner. F. SPECIFICATIONS-the Owner shall provide the standard General Conditions and Special Conditions of CSI Section 1. G. PROPOSED UTILITIES—additions to scope for potable water connections or additions to the stormdrain system that require a civil engineer's services will require extra services from a civil engineer as yet to be identified and may require additional fees to cover required design services, including but not limited to additional markups and project management required to manage additional subconsultant. H. REIMBURSABLES—color copies of renderings used for distribution,models,photography,special equipment rental or purchase,long distance telephone calls(outside King County),special shipping and deliveries,lodging,subsistence,auto mileage(.445 per mile),and related expenses shall be billed at cost plus 10%. I. PHASING-the project shall be assumed to be designed and constructed in one phase. J. CONFORM SET AND RECORD SET—electronic or hard copies are excluded. IV. ADDITIONAL SERVICES ___ Services in addition to CDC's Basic Services when requested by the OWNER shall be identified as such and billed at the current billing rate schedule. Additional services shall include,but are not limited to,the following: A. SPECIAL MEETINGS-necessary preparation time and attendance at special meetings such as public, B. County,City agency meetings are not within the Basic Services of this Contract C. EXCESS MEETINGS meetings in excess of those indicated in the BASIC SERVICES. D. PERMIT REVISIONS—effort required to revise final bid documents that are beyond minor adjustments—Level of effort shall be determined at the time permit comments are received. E. GRAPHIC EXHIBITS-graphic exhibits required by the OWNER beyond those listed in the Basic Services and additional exhibits requested. F. PHASED OR SEGMENTED WORK-services occasioned by the OWNER's decision to let the work in a phased or segregated bid basis. G. COORDINATION-coordination of any required arborist work related to the existing trees on site. (Tree evaluation reports,recommendations for tree survival due to new construction.) V. HOURLY RATES FOR ADDITIONAL SERVICES Fees for services described herein and any desired additional services are based on the following hourly rates. • Principal(Kas) $ 110/hour • Professional Staff: $75/hour • CAD drafting $ 60/hour VI. FEES AND EXPENSES U:\TEASDALE PARK\PM\contract\teasdalepark-scope-rev.DOC-4- Last printed 10/19/2007 3:33:00 PM Cascade Design Collaborative,Inc. Teasdale Park City of Renton Parks Division Park Renovation Services: Irrigation and Drainage 10.15.07 k H _ i '441001' ours .._ ._._. .--... ..._. (avg hourly) TASK I Amount 1 $ 80.00 '% of total ' Task 1 :Schematic Design $ 4,140 l• 52 ! _ 18% R ,Task2 lDesignDevelopment _.-__!. $_._._.._. 5,060 :..... 63 ; 22%! !Task3 !Construction Documents : $ 9,200 3 115 ; 40%1___..._._ Task 4 :Bid Phase j$ 460 ' 6 i 2% !Task 5 !Construction Administration $ 3,680 . 46 16% iTask 6 sProject Closeout ; $ 460 ': 6 2%', !SUBTOTAL BASIC SERVICES ,__$_,_.23,000 ' 288 ! 100% 100% Payment of the basic services is to be made monthly percentage of completion. Payment for Extra service tasks shall be based on hourly.rate not to exceed total or as a percentage complete END OF SCOPE Noid U:\TEASDALE PARK\PM\contract\teasdalepark-scope-rev.DOC-5- Last printed 10/19/2007 3:33:00 PM a CITY OF RENTON COUNCIL AGENDA BILL AI#: �a L Submitting Data: For Agenda of: December 10, 2007 Dept/Div/Board.. Community Services, Facilities Staff Contact Michael Nolan, x6608 Agenda Status Consent X Subject: Public Hearing.. Final Pay Estimate Correspondence.. Henry Moses Aquatic Center Lighting Improvements Ordinance Scott's Electric Service Resolution File No. CAG-05-164 Old Business Exhibits: New Business Final Pay Estimate (No. 10) Study Sessions Notice of Completion of Public Works Contract Information Recommended Action: Approvals: Council concur Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... $9,930.59 . Transfer/Amendment Amount Budgeted $280,000.00 Revenue Generated Total Project Budget $247,600.48 City Share Total Project.. SUMMARY OF ACTION: The Community Services Department submits CAG-05-164, Henry Moses Aquatic Center Lighting Improvements, for final pay estimate and release of retainage. The project started on June 5, 2006, and was completed on October 31, 2007. The contractor, Scott's Electric Service, fulfilled the terms of their contract by constructing all the planned lighting improvements at the Aquatic Center plus adding fixtures to illuminate the new artwork at the Center.. STAFF RECOMMENDATION: Approve the project, authorize the final pay estimate in the amount of$9,930.59, commence the 60- day lien period, and release the retained amount of$11,377.89 to Scott's Electric Service, contractor, once all required releases are obtained. Rentonnet/agnbill/ bh 4. APPLLATION AND CERTIFICATE FOR P {MENT Cityof Lnton TO OWNER: PROJECT: APPLICATION NO. : 10 Distribution to : City of Renton Henry Moses Aquatic Center — OWNER 200 Mill Avenue South Lighting. Improvements PERIOD TO : October 31,2007 — ARCHITECT Renton,WA 98055 0 — CONTRACTOR PROJECT NO. : CAG 05-164 — FROM CONTRACTOR: VIA ARCHITECT : Scott's Electric Service, LEC 0 23811 State Route 2 0 Monroe, WA 98272 0 CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS Application is made for payment,as shown below,in connection with the Contract. Change Orders approved in Continuation Sheet is attached. previous months by owner 5 12,138.2.9 $ 0 13.834.I 1 1 1. ORIGINAL CONTRACT SUM 5 219,986.00 C.O.'s approved this month Number Date Approved 2. Net change by Change Orders $ 7.571.83 8 6/7/2007 $ 1,304.65 $ - 9 6/22/2007 $ 7,963.00 3. CONTRACT SUM TO DATE 5 227,557.83 (Line 1 +or-Line 2) TOTALS $ 21,405.94 5 ( 13,834.1 1 ) 4. TOTAL COMPLETED&STORED TO DATE $ 227,557.83 Net changes by Change Orders $ 7.571.83 5. RETAINAGE AT 5% 5 11,377.89 The undersigned Contractor certifies that to the best of the Contractor's knowledge,infor- (Based on line 4) mation and belief the Work covered by this Application for Payment has been completed 6. TOTAL EARNED LESS RETAINAGE S 216,179.64 in accordance with the Contract Documents,that all amounts have been paid by the (Line 4 less Line 5) Contractor for ork for whic previous Certificates for Payment were issued and payment 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT8 207,100.00 received fro e 0 - er, d ' at current payment shown herein is now due. (Line 6 from prior Certificate) 4 8. SUBTOTAL $ 9,079.94 * CONTRA O'� (Line 6 less Line 7) By: C; \t,"-"'� Date: d04) 9. Washington State Sales Tax at 8.9 S 850.63 (Based on line 4 less prior certificate's line 4) State of: Washington, County of: King 10. CURRENT PAYMENT DUE $ 9,930.59 Subscribed fid worn to before me Etr) �' (Line 8 plus Line 9) this .:_ ) da of (r', -re ,1 11. BALANCE TO FINISH, INCLUDING RETAINAGE11,377.89 Notary Public : ; ,�. _A \ '`— (Line 3 less Line 6) My Commission exp I : . 1 3r1/a0)3 ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED (Attach explanation if amount certified differs from amount applied for) In accordance with the Contract Documents,based on on-site observations and the ARCHITECT: data comprising the above application,the Architect certifies to the Owner that to By: Date: the best of the Architect's knowledge, information and belief the Work has progressed as indicated,the quality of the Work is in accordance with the Contract This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. to the Contractor named herein. Issuance,payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. STAT.? State of Washington Reg.No.: Department of Revenue a x Audit Procedures&Administration Date: q oy°� PO Box 47474 t 1889 a Olympia,Washington 98504-7474 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTMENT USE ONLY City of Renton Assigned To 1055 South Grady Way Renton, WA 98055-2132 Date Assigned Notice is hereby given relative to the completion of contract or project described below. Description of Contract Henry Moses Aquatic Center Lighting Improvements Contractor's Name Scott's Electric Service Phone No. 206-898-6308 Contractor's Address 23811 State Route 2, Monroe, WA 98272 Date Work Commenced Date Work Completed Date Work Accepted 6/5/06 10/31/07 12/10/07 Surety or Bonding Co. Developer's Surety and Indemnity Company Agent's Address PO Box 625, Bothell, WA 98041 Contract Amount: $ 219,986.00 Amount Disbursed: $ 236,222.59 Additions or Reductions: $ 7,571.83 Amount Retained: $ 11,377.89 Sales Tax: $ 20,042.65 Total: $ $247,600.48 Total $ 247,600.48 By (Disbursing Officer) Phone No: The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,Olympia,Washington 98504- 7474,immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate,and then only in accordance with said certificate. FORM REV 31 0020(12-92) Notice of Completion-Pool Lights.doc 9 CITY OF RENTON COUNCIL AGENDA BILL AI#: 1 � + Submitting Data: Community Services For Agenda of: 12/10/07 'f Dept/Div/Board.. Facilities Staff Contact Greg Stroh(6614) Agenda Status Consent X Subject: Public Hearing.. Fire Sprinkler System for Renton Fire Station#11 Correspondence.. Utilities/Water Main Work Ordinance Renton Fire Station#11 Resolution VLS Construction Co. Inc. Old Business Exhibits: New Business Issue Paper Study Sessions Draft Copy of Contract Information Recommended Action: Approvals: Council concur Legal Dept X Finance Dept X Other Fiscal Impact: Expenditure Required... $38,241.32 Transfer/Amendment Amount Budgeted $120,000.00 Revenue Generated Total Project Budget $120,000.00 City Share Total Project.. SUMMARY OF ACTION: The Facilities Division contacted three Utilities Construction firms and held an onsite walk through including a request for quote for the outlined scope of work. Two quotes were received. The low quote was $39,241.32 from VLS Construction Co. Inc. and the high was $39,802.95 from LaValley Backhoe LLC. The budget for this project is in the 316 CIP Major Maintenance/Operational Facilities account. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into a contract with VLS Construction Co. Inc., to install the water main necessary to supply the fire sprinkler system for Fire Station#11. Rentonnet/agnbill/ bh ti — COMMUNITY SERVICES DEPARTMENT , �i?e MEMORANDUM DATE: November 30, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: Kathy Keolker, Ma or FROM: Terry Higashiyama, ommunity Services Administrator STAFF CONTACT: Greg Stroh, Facilities Manager(X6614) SUBJECT: Fire Sprinkler System for Renton Fire Station#11 Utilities/Water Main Work Issue Should the City enter into a contract with VLS Construction Co. Inc. to install the water main necessary to supply the fire sprinkler system for Fire Station #11. Recommendations Authorize the Mayor and, City Clerk to enter into a contract with VLS Construction `' ✓ Co. Inc. to install the water main necessary to supply the fire sprinkler system for Fire Station #11. Background: • The Fire Department requested that an Automatic Fire Sprinkler System be installed in the apparatus bay of fire Station#11 to protect the firefighting vehicles and equipment insuring effective response to fires and emergencies. • In October the Facilities Division contacted three Utilities Construction firms requesting quotes for the required water main installation. • Two (2) competitive quotes were received. The low quote was $ 39,241.32from VLS Construction Co. Inc. The high quote was $ 39,802.95 from LaValley Backhoe LLC. • The 316 Account CIP Operational Facilities budget for this project is $120,000.00. Conclusion: Award the contract to the low bidder, VLS Construction Co. Inc. Attachments C: Jay Covington, Chief Administrative Officer Mike Bailey,Finance/IS Administrator `'erre is\contract docs\fs#11 apparatus bay fire sprinklers\issue paper to councill.doc \4Y rJ CITY OF RENTON ..0 M Community Services -Terry Higashiyama,Administrator �!� .%' Kathy Keolker,Mayor Nationally Accredited Agency CONTRACT AGREEMENT THIS AGREEMENT is made as of the day of , 2007, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and VLS Construction Co. Inc., hereinafter referred to as "CONTRACTOR,"to furnish all necessary labor, supervision,design, materials, permits and equipment to Sawcut existing street and driveway, approx 100'to dig and install 4"ductile iron fire lane. Saddle tap existing 8"water main. Fill street with CDF and pave. Fire lane to terminate just inside building. All testing to be done by Contractor. Design and installation in accordance with City of Renton Building Department. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all work described in the Proposal which is included with this Agreement as Attachment"A." 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the „, Services consisting of additions, deletions or modifications, the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. 3. Time of Performance. The Contractor shall commence performance of the Contract no later than ten (10)calendar days after Contract's final execution, and shall complete the full performance of the Contract not later than 60 calendar days from the date of commencement. 4. Term Of Contract. The Term of this Agreement shall end at completion of the enclosed scope of work. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Contractor. 5. Contract Sum. The total amount of this Contract is the sum of$39,197.37 which includes Washington State Sales Tax. 6. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in the form specified by the City. Payment will be made thirty (30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Employment. The Contractor's employees are not employees of the City of Renton. .00 8. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this '` 11 Contract without express written consent of the City of Renton. 1055 South Grady Way-Renton,Washington 98057 RENTON AHFAf OF THF CTJRVF 9. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. Noe., 10. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, including claims from third parties, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. 11. Insurance. The Contractor shall maintain throughout the duration of this contract the following insurance requirements: General Liability insurance in the amount of$1,000,000 per occurrence/$2,000,000 aggregate; Professional Liability insurance in the amount of$1,000,000 per claim;Automobile Liability in the amount of$1,000,000 per accident; and proof of Workers' Compensation coverage. The City of Renton will be name as an Additional Insured on the insurance policy and an endorsement stating such shall be provided. 12. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. 13. Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the City of Renton contract shall prevail. 14. Prevailing Wage Rates. By executing this Contact, the Contractor agrees to comply with the State prevailing wage requirements as set forth in the Contract Documents. �rrr This Agreement is entered into as of the day and year written above. CONTRACTOR CITY OF RENTON Signature Signature /li_ % ../7 ///s mss; s%;4 r' Kathy Keolker, Mayor C�F Printed Name and Title'/ Printed Name and Title VLS Construction Co. Inc. Business Name attest 32221 Southeast 266th Street Bonnie Walton, City Clerk Mailing Address Printed Name and Title Ravensdale, WA 98051 City State Zip (425)432 3306 fir` Telephone 4-inch water line stub for fire sprinkler system for Renton Fire Station No. 11 Before performing any excavation for the installation of the new 4-inch water line within S. 2nd Street and within the fire station driveway, the Contractor must perform the following work: 1. Call for Utility Locate and pothole all existing utilities across the entire right-of- way of S. 2nd St. and confirm the horizontal and alignment of each utility. 2. Verify outside (O.D.) of existing 8-inch cast-iron water line before ordering Romac transition couplings for the final connection to the existing water line. 3. If any utility has less than 4.0 feet of cover, the contractor shall also pothole and confirm the elevation of the bottom of that utility, including top and bottom of all concrete encasement and duct banks. 4. Provide to the Engineer, the actual elevations for the top and bottom of all potholed utilities that have less than 4.0 feet of cover. The Engineer will review the information and will prepare a drawing of the water line crossing including the necessary vertical bends, restrained joint fittings, and concrete blocking. The new 4-inch water line shall be installed with a minimum of 3.0 feet of cover to top of pipe. All horizontal and vertical bends shall be ductile iron Class 53, mechanical joint with Megalug series 1100, wedge action retainer glands. Concrete blocking and shackle rods may also be required in addition to the Megalug restraint system. Prior to the final connection to the existing water line, all pipe and fittings installed shall '"d be pressure tested, flushed and disinfected in accordance with the City of Renton's standards. Final connection to the existing 8-inch water line shall be made by the City Water Department. The Contractor shall provide all materials and perform all excavation and related work for the final connection. The City Water Department will physically cut the pipe and install the new tee and valve and will connect the new 4-inch water line to the existing water line. The Contractor shall repair and restore all street, public and private properties impacted by the work, per City Standards. Traffic control must be provided per the traffic control plan to be approved by the City. H:\File Sys\WTR-Drinking Water Utility\WTR-03 -Correspondence\tire-station-11-water.doc\AG Attachment A ... w it , if111115 ii /',Sol, :. NO rat.. * A AW s ra.+v err c. ,+,tr w (. An- IN C 0T Cal FOtuk>> ! iL�kC eP ,.� t Hr:iS x Ttiti C MSxc�) MC. (it0uc �?ItArAe. JD Ta '..AM'AlAklifil r.0> arm.. AT,Its '• Slc� ai �1 f 4'�Gni VAl,�6 CEL,ctt3 .:..__G=- c�ie/!'Z.47itC/G. I n_u) l {. 7 ' G -- _ 8 6,-/N10.4)72\�=- 1 r. �,` r - _.__`.� 'c ` I N Ge NI s w..0 �urm __sem • C,.IF '.-1, .--./{e_.__ L MN is/.. . . a S"s_ lil .III‘r 1 'RINI1 85 L..f {' ,��A/Sr CB oYEF' is 11.2 Vii. X66" ° 'w J 1Mly . MrrtlRl�► �►• I'1 A'C r1m1 nuN 3.0 w1 �.wi wrir� rw�i&rT . ow ,.*�;Tr�;a ,,iklit,, • 1 r04 PIPE p n47ucr id c.: a" c * R4 42,455,45455,4S �r: t� -!PE 67 S O / ---- { ` /cr+c oeiut tq 1`` 111N. 4, ;I 4rOV-57. /Cr .9' - - - / - Tec�tck 4i ,- lbw s Et dwc4 iv, 5�,1 Str<a IU . 4' 1 ,Ml� pJI , - moo' 7774, /- cy- 1 NI • p /t. 2eHnu 0, C 5nrn'C ZZ V t! CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: Planning/Building/Public Works For Agenda of: December 10, 2007 Dept/Div/Board.. Development Services Division Staff Contact Carrie K. Olson x7235 Agenda Status Consent X Subject: Public Hearing.. Acceptance of additional right-of-way to comply with Correspondence.. City of Renton code for new short plats and the Ordinance Cherie Lane II Short Plat(LUA05-147). Resolution Old Business Exhibits: New Business Deed of Dedication Study Sessions Exhibit Map Vicinity Map Information Hearing Examiner's Report Recommended Action: Approvals: Council concur Legal Dept X Finance Dept X Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project. SUMMARY OF ACTION: Dedication of 3,683 s.f. of land for additional right-of-way to widen S. 34th Place is required to comply with City of Renton code for new short plats and the Cherie Lane II Short Plat(LUA05- 147). Council acceptance of said right-of-way should be completed prior to recording the deed with the short plat. STAFF RECOMMENDATION: Accept the additional right-of-way and authorize the Mayor and City Clerk to sign and record the Deed of Dedication. 416.0 I:\PlanReview\COLSON\Shortplats 2007\Cherie Lane II SHPL 05m AGNBILL.doc Return Address: ‘4400,, City Clerk's Office City of Renton 1055 South Grady Way Renton, WA 98055-3232 DEED OF DEDICATION Property Tax Parcel Number: 2923059188 Project File#: Street Intersection: Wells Ave. S.& S.34`h Pl. Grantor(s): Grantee(s): 1. Mitchell Fine Homes, LLC, 1. City of Renton, a Municipal Corporation LEGAL DESCRIPTION: (Abbreviated or full legal must go here. Additional legal on page 2) A portion of Tract A, City of Renton Short Plat No. LUA-98-026, recorded under Recording No. 9812289012, records of King County, Washington, in the City of Renton. The Grantor,for and in consideration of mutual benefits conveys,quit claims,dedicates and donates to the Grantee(s)as named above.the above described real estate situated in the County of King,State of Washington. This dedication is required as a condition for development of property. IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year as written below. Approved and Accepted By: Sirrr Grantor(s): Grantee(s): City of Renton . Mayor City Clerk CORPORATE FORM OF STATE OF WASHINGTON )ss ACKNOWLEDGMENT COUNTY OF KING ) Notary Seal must be within box I C RTILy THAT)K? 7 „OR SIGNED THISINSTRUMENT,ENT..ON OATH SFACTORY EVIDENCE T STATED THAT HE/SHE WAS AUTHORIZED TO EXECUTE THE INI TVIWNTTVE /f���IC . W J'LL�,AND AC OWLEDCiED IT TOO BE THE FREE AND VOLUNTARY ACT OF SUCH PARTY/PARTIES FOR THE USES AND PURPOSES MENTIONED IN THE INSTRUMENT. • -C--(-71,170(4/Adi NotaryPublic in andf the Stat ofas ih on Notary(Print) -D// My appointment expires: -7_ — 2,0/ly Dated: I 1.-4-G 7 loupe 05093ML0I Deed of Dedication doc Page I ABM • EXHIBTI A LEGAL DESCRIPTION: RIGHT OF WAY DEDICATION THAT PORTION OF Tract A, City of Renton Short Plat Number LUA-98-026-SHPL recorded under Recording Number 9812289012, records of King County, Washington, in the City of Renton, described as follows: BEGINNING at the southeast corner of said Tract A, said corner being on the west right-of- way margin of Wells Avenue South as dedicated on the Plat of Winsper II, recorded in Volume 184 of Plats, pages 77 through 80, under Recording Number 9803101024, records of said County, the north right-of-way margin of South 34th Place, as dedicated on the Plat of Cherie Lane recorded in Volume 233 of Plats, pages 68 through 71, under Recording Number 20060418001093, records of said County, and on the south line of the north 330 feet of the south half of the northwest quarter of the southwest quarter of Section 29, Township 23 North, Range 5 East, W.M.; thence S88°39'49"W, along said south line, the south line of said Tract A and the north margin of said South 34th Place, 509.30 feet to the southwest corner of said Tract A and the west line of said subdivision; thence N01°52'36"E, along said west line and the west line of said Tract A, 7.01 feet to the north line of the south 7.00 feet of said subdivision; thence N88°39'49"E, along said north line, 485.64 feet to a point of tangency with a 25.00-foot radius curve to the left; thence northeasterly, along said curve, through a central angle of 86°49'51", a distance of 37.89 feet to the east line of said NiKid Tract A and the west right-of-way margin of said Wells Avenue South; thence S01°49'58"W, along said east line and west margin, 30.66 feet to the POINT OF BEGINNING. Contains 3,683± square feet (0.0845± acres). //5/07 rI (i. � i 0 41tip. 2 i a ./�� 55O J- i II GISTS-0- ''� S A h'A L L ANO 5 \ EXPIRES: 47 a9�o8 *44111, 05093ML0I Deed of Dedication.doc Page 2 ( ( 1. ' RIGHT OF WAY S. 34TH ST. / DEDICATION PER THE PLAT OF WINSPER II, VOL. 184, PG'S. TRACT A vi 77-80, W. LINE CITY OF RENTON SHORT PLAT , REC. NO. --- NW 1/4, SW 1/4. w Q• 9803101024 NO. LUA-98-206, 25' r, SEC. 29-23-5AREA TO BE co c., VOL. 126, PG'S. 260-260A, DEDICATED ; REC. NO. 9812289012 R=25.00 'I) -.---1 A=86'49'51" 5 L=37.89 7.01------. 1 N88'39'49"E 485.64 • 0 N. S. LINE N. 330', S 1/2, NW 1/4, SW 1/4, SEC. 29-23-5 509.30 m -- \ I !c S. 34TH PL N88'39'49'E POB SE. COR a_ TRACT A j CHERIE LANE 12 11 VOL 233, PG'S. 68-71, / REC. NO. 20060418001093 16 15 14 13 TRACT A 21 21 CHERIE LANE II PAGE ��,9��,9.4��,�����d��.,� RIGHT OF WAYI-1A .3r- d DEDICATION EXHIBIT 10F J. *i..• N4 ,._: t,.. ,„ 1471 1 NE 29th Place,#101 ,.b % x•p, k COR Bellevue,Washington 98007 Lt' o 425.885.7877 Fox 425.885.7963 SCALE: 1" = 80' N kit'' .,•'P DESIGN 0 40 80 NAL LA sit . L J 1 ENGINEERING • PLANNING • SURVEYING "� EXPIRES: Y 0 B t;� JOB Ni O_ 05093 M -:,:ezFfzer-er,,,,,,,,Ib• G3 - 19 T23N ME E 1/2 t: _ R 7-- 8 - s ::23rd ) (St. - = F -= -. R 1 t ,R-� R-8.,..' R-8 R-$ �, +' - , ` � ... _. .� R-8 S 25th St% ,40 A �: -_ ` - � ` 9.- St. �' = -. - - e fls"28th. 8, ;. _ p - N1,_ errs, =Y ot a _------- 3ThTr-.fit` - y R-1 - N z _ _12 H - '.3TI�P � 7d o C A _ ;, 324M Pr,-_. 0 . . . . , . e ----t-L- ;_ 34th ----- --- - w R-1 --1R-8_- co-= - R-10 6t --3, .t- -_ — • Res' '- �: w S,; 37't + Sl _��_ • St. 1-_,- -- Q b❑ 1R-__ --8- ____ -- R8. R-10 - --_- . • -= - R-1 , -' Co (3;.., IV , - --- --- M r ^ c❑<R) -10 : : : .---f l�(—t R-8 ' , R-10 _ i , F3' r:; ;j `-- 177th Ave. SE NS 13 . 31T23NR5EE1/2 • Y zr -10 ` `" z ZONING ---- Rentoncti,rte►+. t:a800 EXHIBIT F/DIPW TECHNICAL SERVICES A •e 30 T23N 11.5E. 10 September 18, 2006 OFFICE OF THE HEARING EXAMINER fir.• CITY OF RENTON Minutes APPLICANT: Brant A. Schweikl Schweikl&Assoc (Amberwood LLC) 1945 S 375th Street Federal Way, WA 98003 CONTACT: Brant A. Schweikl Cherie Lane Preliminary Plat File No.: LUA 05-147, ECF, PP LOCATION: Northwest quadrant of S 34th Place and Wells Ave S SUMMARY OF REQUEST: Approval for a subdivision of two parcels of land totaling 2.84 acres into 6 lots suitable for single-family residential development. SUMMARY OF ACTION: Development Services Recommendation: Approve subject to conditions DEVELOPMENT SERVICES REPORT: The Development Services Report was received by the Now' Examiner on August 29,2006. PUBLIC HEARING: After reviewing the Development Services Report, examining available information on file with the application, field checking the property and surrounding area; the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the September 5, 2006 hearing. The legal record is recorded on CD. The hearing opened on Tuesday, September 5,2006, at approximately 10:20 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. The following exhibits were entered into the record: Exhibit No. 1: Yellow file containing the original Exhibit No. 2: Vicinity Map application, proof of posting,proof of publication and other documentation pertinent to this request. Exhibit No. 3: Boundary and Topographic Survey Exhibit No.4: Tree Inventory Plan Exhibit No. 5: Plot Plan Exhibit No. 6: Preliminary Grading Plan Cherie Lane Preliminary Plat File No.: LUA-05-147, ECF, PP September 18,2006 Page 2 Exhibit No.7: Utility Plan Exhibit No. 8: Conceptual Landscape Plan Exhibit No.9: Wetland Enhancement/Mitigation Exhibit No. 10: Zoning Map Concept Plan Exhibit No. 11: Aerial Photograph of Area Exhibit No. 12: New Wetland Mitigation Plan Exhibit No. 13: New Proposed Planting Plan Exhibit No. 14: Service Plan Provided by Soos Creek Water and Sewer District Exhibit No. 15: Revised Recommendations by Staff The hearing opened with a presentation of the staff report by Elizabeth Higgins, Senior Planner, Development Services, City of Renton, 1055 S Grady Way,Renton,Washington 98055. There was a correction to the staff report,as of August 2006 the owner of the property is Amberwood LLC. The project is 2.84 acres which was originally submitted for a short plat and during the initial review it was determined that the number of tracts were too many and so it was moved up to the preliminary plat level and submitted as such. Originally there were nine lots, seven that fronted directly on S 34th Place and two other residential lots proposed to be accessed from an access easement off S 34t Place and crossing S 34`h Street, an undeveloped right-of-way. There are wetlands on each side plus a stormwater tract. Currently, the plan is for 6 residential lots fronting off S 34th Place, one stormwater tract, a public right-of-way off S 34th Street, which is to remain undeveloped, and then a Native Growth Protection Area north of the public right-of-way. With these changes, it is now back to a Short Plat. The recommendations were changed and so were read into the record: 1. The applicant shall submit a Final Wetland Mitigation Plan to demonstrate how the approved buffer averaging would be mitigated in areas abutting the wetland buffers. This Final Wetland Mitigation Plan shall include a restoration plan for the new waterline construction area. A monitoring program shall be required as required by Renton Municipal Code. The satisfaction of this requirement is subject to the review and approval of the Development Services Project Manager prior to recording the Final Plat. 2. Permanent buffer protection fencing, where wetland buffers abut the residential lots, in the form of a "split-rail"style wood fence shall be installed prior to final inspection. Rear yards of residential property abutting the wetland buffer should not be fenced with sight-obscuring fencing,but rather should utilize the split-rail fence. 3. A revised Conceptual Landscape Plan shall be submitted to the Development Services Project Manager for review and approval prior to Final Plat recording. 4. In order to avoid having the side yard(and possibly a fence) of Lot 6 along the access road of the plat (S. 34th Place)and to reduce curb cuts along Wells Ave S, Lot 6 shall front on and be accessed from S. 34th Place. 5. A Homeowners' Association(HOA) shall be created concurrently with the recording of the Final Plat in ,400 order to establish maintenance responsibilities for all shared improvements. The HOA shall be responsible for maintenance of the Native Growth Protection Area(easement),the stormwater detention Cherie Lane Preliminary Plat File No.: LUA-05-147, ECF, PP September 18, 2006 Page 3 tract, and any common areas created within the plat. A draft of the document shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to recording of the Final Plat. 6. The applicant shall create a Native Growth Protection Easement for the areas identified as Wetland 'A', Wetland 'C',their associated buffer areas, and new buffer areas created to compensate for buffer averaging. 7. The applicant shall pay the appropriate Traffic Mitigation Fee based on$75.00 per each new average daily trip associated with the project prior to the recording of the final plat. 8. The applicant shall pay the appropriate Fire Mitigation Fee based on a rate of$488.00 per new single- family lot prior to the recording of the final plat. 9. The applicant shall pay the appropriate Parks Mitigation Fee based on$530.76 per new single-family lot prior to the recording of the final plat. 10. The applicant shall obtain a revised Certificate of Sewer Availability from the Soos Creek Water& Sewer District indicating connection of side sewers for Lots 1 through 5 to a sewer line located in S. 34th Place and connection of side sewer for Lot 6 to a sewer line located in S. 34th Street. The property is located in south Renton at the intersection of S 34th Place and Wells Avenue South. The Winsper development abutts to the north and Talbot Road S is over a slight distance to the west. The two *,, parcels of land are divided by the public right-of-way, S 34"'Street, this would result in 6 lots. There are two large wetlands on the property as well as the wetland buffers. The parcel is located in the Residential—8 Zone (R-8) and the Comprehensive Plan Designation is Residential—Single Family(RSF). The property is currently vacant. The plan does meet the requirements of the Community Design Element, Environmental Element, Housing and Land Use Elements. The wetlands have been determined to be Category 2 with 50-foot wide buffers required. The applicant has requested buffer averaging and staff has approved this request. Soos Creek Utilities has put sewer lines through the wetlands, a sanitary sewer line and a storm line. The City of Renton is now telling the applicant that a waterline must be run from 34th Place up through one of the wetlands. Reconstruction is a condition of the plat. Staff has asked that the planting plan be revised so all of the buffer averaged areas are included in the planting plan. The proposed short plat meets all the requirements of the Comprehensive Plan Criteria and Policies. There are no utility easements. A final landscape plan will be provided later in the process and will be looked at with the final plat. Two trees are required for each building lot, five feet of landscaping will be required along the public right-of-way,Wells Street and 34th Place. The boundaries are reasonable and the topography is a gentle slope, there are no steep slope issues on this property. The stormwater plan is to utilize a vault in the tract. The vault may be part of the mitigation plan for the buffer mow, averaging and will have to be addressed during the final mitigation plan. Soos Creek has provided a letter of availability for sewer service. They will provide service to the lots from the line in S 34th Street, which means that side sewers going through the wetlands and wetland buffers. The applicant, on the other hand, submitted a Cherie Lane Preliminary Plat File No.: LUA-05-147, ECF, PP September 18, 2006 Page 4 utility plan showing Lot 6 accessing the line in S 34th Street outside the wetland buffer,but the other lots, 1-5 accessing the new line in S 34th Place. It is necessary to make sure that Soos Creek is in agreement with this plan. Brant Schweikl, 1945 S 375th Street, Federal Way,WA 98003 stated that he is the Civil Engineer for this project. The Stormwater report that was prepared actually addresses the 9-lot version. The vault that is shown is going to decrease in size. The plats located to the east have taken some of the recharge water that was originally reaching the wetlands, and has been piped through the existing S 34th Street right-of-way. That explains some of the reasons why the wetlands have changed. There was no recharge provided from the flows off the existing development. With the reconfiguration,previous Lots 7, 8, and 9 were going to recharge the wetlands A and C. Due to conditions there,the only option is to take stormwater from Lot 6 into Wetland A for recharge. The vault itself will handle the impervious from the 6 lots minus the private access tract, which has been retracted from the final design. The sewers in S 34th Street are deep enough to service all the lots that was the original design. The City agreed with the design and no further development was required along S 34th Street. The initial intent was to stay out of the buffers,however S 34th Place is an accepted public right-of-way, to actually get the utilities into the system it would be necessary to do six open cuts into the pavement, where if service is accessed onto the S 34th Street for sanitary service it would be a re-vegetation of the wetlands. This appears to be the best access. None of the services go into the actual wetland itself,but stay in the buffer area. The old existing Lot 8 will be set aside in a wetland tract. NAS Kayren Kittrick, Development Services stated that the sewers belong to Soos Creek, the City would prefer developing into S 34th Place for ease of maintenance,however, Soos Creek will make the final decision. The additional dedication on 6th is specifically because they are using that frontage that is being used and so additional work needs to be done. The Examiner called for further testimony regarding this project. There was no one else wishing to speak, and no further comments from staff. The hearing closed at 11:08 am. FINDINGS, CONCLUSIONS &RECOMMENDATION Having reviewed the record in this matter, the Examiner now makes and enters the following: FINDINGS: 1. The applicant, Brant A. Schweikl for Amberwood LLC, filed a request for a Preliminary Plat. 2. The yellow file containing the staff report,the State Environmental Policy Act(SEPA) documentation and other pertinent materials was entered into the record as Exhibit#1. 3. The Environmental Review Committee(ERC),the City's responsible official issued a Determination of Non-Significance -Mitigated(DNS-M). 4. The subject proposal was reviewed by all departments with an interest in the matter. , Cherie Lane Preliminary Plat File No.: LUA-05-147, ECF, PP September 18,2006 Page 5 5. The current proposal is to divide the parcel into six lots and three tracts. Normally, a parcel divided into 9 lots (6 lots and 3 tracts) would be a short plat but the original proposal was to create a plat with more lots and so the application was originally a Preliminary Plat. The number of lots and tracts was reduced so the proposal is now a short plat. 6. The subject site is located northwest of the intersection of South 34th Place and Wells Avenue South. The subject site is divided by the unopened right-of-way of South 34th Street. 7. The map element of the Comprehensive Plan designates the area in which the subject site is located as suitable for the development of single-family uses,but does not mandate such development without consideration of other policies of the Plan. 8. The subject site is currently zoned R-8 (Single Family - 8 dwelling units/acre). 9. The subject site was annexed to the City with the adoption of Ordinance 4476 enacted in October 1994. 10. The subject site is approximately 2.84 acres of 123,708 square feet. The south parcel is approximately 509 feet long(east to west)and 100 feet wide. The north parcel is approximately 409 feet long(east to west)by 185 feet wide. They are separated by the 42-foot right-of-way of S 34th Street. 11. The parcel slopes down from approximately 220 feet in the east to approximately 190 feet in the west. 12. Wetlands exist on both the north parcel and the south parcel. One wetland straddles both parcels and is — located in the eastern third of the parcels. The other wetland is predominantly located on the north parcel but its buffer would extend to the south parcel. The total wetland critical areas are 83,771 square feet. The applicant proposes buffer averaging to create buildable parcels in the south lot. The wetlands,buffers and enhanced buffers would be preserved by a Native Growth Protection Easement. 13. The tree inventory shows that there are 67 significant or protected trees on the site. Their removal will require a replacement of 17 trees meeting code standards. Trees in the wetland and wetland buffer area will be preserved. 14. The applicant will be dividing the subject site into six lot arrayed west to east along the north side of a cul-de-sac roadway, South 34th Place. At the westernmost edge will be a detention Tract for stormwater containment. Proposed Lot 6, at the eastern edge of the plat would be a corner lot and is sized to accommodate a larger streetside side yard. Staff has recommended that Proposed Lot 6 have its front yard facing south to match the remaining lots of the plat. 15. The wetland section that will be preserved in the southern parcel will be located between Proposed Lots 5 and 6. 16. As indicated above,the property is divided by an existing right-of-way that cuts through both wetland areas. Staff noted that this type of arrangement, a street cutting the wetlands would probably not be permitted under ordinary circumstances. The question of utility line location was an issue and whether it should run in this area or along the south in 34th Place. The Soos Creek Water and Sewer District will have to be consulted. Wells Avenue will provide access to and from the site leading to Talbot by east and west connectors north and south of the plat. 17. The density for the plat would be 6.54 dwelling units per acre after subtracting sensitive areas(wetland) and roadways. Cherie Lane Preliminary Plat File No.: LUA-05-147, ECF,PP September 18,2006 Page 6 14401 18. The subject site is located within the Renton School District. The project is expected to generate approximately 2 or 3 school age children. These students would be spread across the grades and would be assigned on a space available basis. 19. The development will increase traffic approximately 10 trips per unit or approximately 60 trips for the 6 single-family homes. Approximately ten percent of the trips, or approximately 6 additional peak hour trips will be generated in the morning and evening. 20. Stormwater will be detained on a tract located at the western end of the plat. It was noted that no wetland recharge had occurred with some nearby developments. Clean water from this plat should be channeled to the wetlands. 21. As noted, sewer service will be provided by Soos Creek District. They will have to be consulted on how connections to their lines are made. 22. Water will be provided by the City. 23. The proposed plat and its new homes will make demands on the City's roads,parks and emergency services. The City has adopted mitigation fees for transportation improvements, fire services and parks and recreational needs based on an analysis of the needs and costs of providing those services. These fees are traditionally applied to new development to help offset the impacts new homes and residents have on the existing community and the additional demand for services. CONCLUSIONS: 1. The proposed plat, whether a short plat or preliminary plat, appears to serve the public use and interest. The plat will be protecting wetlands found on the site. It will intrude into what should ordinarily be wetland buffer areas but will compensate for those intrusions by enlarging the buffers in other areas. 2. The proposed lots are generally rectangular and all have direct access to a public street. Utility services can be provided to the site by both the City and the Soos Creek District. The applicant will be utilizing buffer averaging to create reasonable building lots. This does mean that homes will be closer to actual wetlands than would normally be considered appropriate but fencing should minimize intrusions into the sensitive wetlands. 3. The plat will provide additional housing opportunities for those seeking detached single-family living. The development of the plat will increase the tax base of the City and help offset some of the general impacts of new homes and residents on the City's infrastructure. 4. The development will increase,specifically increase the demands on the City's parks,roads and emergency services. The applicant shall, therefore, help offset those impacts by providing mitigation that matches the fees established by the City. 5. There is no reason to further damage either the wetlands or their buffers by allowing further utility digging,trenching or other intrusion. All utilities shall be from the south or east. 6. In conclusion, the plat appears reasonable and is approved subject to the conditions outlined below. Cherie Lane Preliminary Plat File No.: LUA-05-147, ECF, PP September 18,2006 Page 7 Norse DECISION: The Short Plat is approved subject to the following conditions: 1. The applicant shall submit a Final Wetland Mitigation Plan to demonstrate how the approved buffer averaging would be mitigated in areas abutting the wetland buffers. This Final Wetland Mitigation Plan shall include a restoration plan for the new waterline construction area. A monitoring program shall be required as required by Renton Municipal Code. The satisfaction of this requirement is subject to the review and approval of the Development Services Project Manager prior to recording the Final Plat. 2. Permanent buffer protection fencing, where wetland buffers abut the residential lots,in the form of a "split-rail" style wood fence shall be installed prior to final inspection. Rear yards of residential property abutting the wetland buffer should not be fenced with sight-obscuring fencing,but rather should utilize the split-rail fence. 3. A revised Conceptual Landscape Plan shall be submitted to the Development Services Project Manager for review and approval prior to Final Plat recording. 4. In order to avoid having the side yard(and possibly a fence)of Lot 6 along the access road of the plat (S. 34th Place)and to reduce curb cuts along Wells Ave S, Lot 6 shall front on and be accessed from S. 34th Place. 5. A Homeowners' Association (HOA) shall be created concurrently with the recording of the Final Plat in order to establish maintenance responsibilities for all shared improvements. The HOA shall be responsible for maintenance of the Native Growth Protection Area(easement), the stormwater detention tract, and any common areas created within the plat. A draft of the document shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to recording of the Final Plat. 6. The applicant shall create a Native Growth Protection Easement for the areas identified as Wetland 'A', Wetland `C',their associated buffer areas,and new buffer areas created to compensate for buffer averaging. 7. The applicant shall pay the appropriate Traffic Mitigation Fee based on$75.00 per each new average daily trip associated with the project prior to the recording of the final plat. 8. The applicant shall pay the appropriate Fire Mitigation Fee based on a rate of$488.00 per new single- family lot prior to the recording of the final plat. 9. The applicant shall pay the appropriate Parks Mitigation Fee based on$530.76 per new single-family lot prior to the recording of the final plat. 10. The applicant shall obtain a revised Certificate of Sewer Availability from the Soos Creek Water& Sewer District indicating connection of side sewers for Lots 1 through 5 to a sewer line located in S. 34th Place and connection of side sewer for Lot 6 to a sewer line located in S. 34th Street. 11. All utility connections and new lines shall be installed along the south and east roadways adjacent to the fir, plat. Cherie Lane Preliminary Plat File No.: LUA-05-147, ECF,PP September 18, 2006 Page 8 ORDERED THIS 18`h day of September 2006. T J /r- FRED J. KA MAN HEARING EXAMINER TRANSMITTED THIS 18th day of September 2006 to the parties of record: Elizabeth Higgins Kayren Kittrick Brant A. Schweikl 1055 S Grady Way Development Services Division Schweikl&Assoc Renton, WA 98055 City of Renton 1945 S 375th Street Federal Way,WA 98003 Steve Beck Richard Perteet Amberwood LLC 734 S 32nd Street 4735 NE 4`h Street Renton, WA 98055 Renton, WA 98059 TRANSMITTED THIS 18`h day of September 2006 to the following: Mayor Kathy Keolker Stan Engler, Fire Jay Covington, Chief Administrative Officer Larry Meckling,Building Official Julia Medzegian, Council Liaison Planning Commission Gregg Zimmerman, PBPW Administrator Transportation Division Alex Pietsch, Economic Development Utilities Division Jennifer Henning, Development Services Neil Watts,Development Services Stacy Tucker, Development Services Janet Conklin,Development Services King County Journal Pursuant to Title IV, Chapter 8, Section 100(G) of the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m.,October 2, 2006. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure,errors of law or fact, error in judgment, or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen(14)days from the date of the Examiner's decision. This request shall set forth the specific ambiguities or errors discovered by such appellant, and the Examiner may, after review of the record, take further action as he deems proper. An appeal to the City Council is governed by Title IV, Chapter 8, Section 110, which requires that such appeal be filed with the City Clerk, accompanying a filing fee of$75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Department, first floor of City Hall. An appeal must be filed in writing on or before 5:00 p.m., October 2, 2006. If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants,the executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. Ned (( OFiJF�4�fi f�ty114')FET"iV�jNNir�1C7 JUL CITY FILE NO. CHERIE LANE II - PRELIMINARY SHORT PLAT `�ti� �,.. , w`.�� � r.q;- A PORTION OF THE SW 1/4 , OF SEC. 29, TWP 23N., RGE. 5E., W.M. ), ' t ••' • taw-4-11,,;`r+�;m -•: CITY OF RENTON, KING COUNTY, WASHINGTON 7��`�`�1�1r= 414 Ar_— S.32ND STREET I `14,2 >,,',�,'^ 1�,g , .i ,' �I .:4" 2 I q _.'inline.I�ro•.r •lo..` .;I. WINDPER DIV,1 WINDPER DIV.2 '‘.;'.2. ..;;:1?-.r2"-',.'4'.. L.rE a\`�. N' •'�'f' �. IlTfl`4I::.. lit rRp'OS[D Ir NA1ER MOOT • I -,1 b.: E•'rv,,A? 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Economic Development, December 10, 2007 Neighborhoods, and Strategic Planning Staff Contact Don Erickson, x-6581 Agenda Status Consent X Subject: Public Hearing.. BENSON HILL COMMUNITIES ANNEXATION Correspondence.. SPECIAL CENSUS CONTRACT Ordinance Resolution Old Business Exhibits: New Business Consultant Contract Study Sessions BHCA Special Census Request for Proposals Information Recommended Action: Approvals: Council concur. Legal Dept X Finance Dept Other Fiscal Impact: tritioe Expenditure Required... $101,248 Transfer/Amendment Amount Budgeted $140,000 Revenue Generated Total Project Budget N/A City Share Total Project SUMMARY OF ACTION: On November 6, 2007, residents of the BHCA voted to approve annexation to the City of Renton. Pursuant to state law, the City is required to conduct a special census of the annexation area and submit the results to the Washington State Office of Financial Management. The Administration would like at this time to enter into a contractual agreement with an experienced consultant firm specializing in undertaking special censuses that comply with OFM standards. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute a contract with Census Services for an amount of $101,248 for the purpose of conducting a special census of the 2,438-acre Benson Hill Communities Annexation area for the purpose of allocating state funds to the City as set forth in RCW 35A.14.700. CONSULTANT AGREEMENT THIS AGREEMENT is made as of the day of , 2007, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and Census Services, hereinafter referred to as "CONSULTANT", for their services related to conducting a special census of the 2,438-acre Benson Hill Communities Annexation area, pursuant to state law, for the purpose of allocating state funds. Information shall be made available for use by the City of Renton Staff and City Council. The CITY and CONSULTANT agree as set forth below: 1. Scope of Services. The Consultant will provide all labor necessary to perform all work, which is described in the attached Scope of Services (Exhibit A). This Agreement and Exhibit hereto contain the entire agreement of the parties and supersedes all prior oral or written representation or understandings. This Agreement may only be amended by written agreement of the parties. The scope of work may be amended as provided herein. 2. Changes in Scope of Services. The City, without invalidating the Consultant Agreement, may order changes in the services consisting of additions, deletions or modifications, and adjust the fee accordingly. Such changes in the work shall be authorized by written agreement signed by the City and Consultant. If the project scope requires less time, a lower fee will be charged. If additional work is required, the consultant will not proceed without a written change order from the City. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall remain in full force and effect to serve the purposes and objectives of this Agreement. 3. Time of Performance. The Consultant shall complete performance of the Consultant Agreement for the items under Consultant's control in accordance with Exhibit A. If items not under the Consultant's control impact the time of performance, the Consultant will notify the City. 4. Term of Consultant Agreement. The term of this Agreement shall end at completion of the scope of work identified in Exhibit A, but no later than December 31, 2005. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Consultant. 5. Consultant Agreement Sum. The total amount of this Agreement is not to exceed the sum of$101,248. Washington State Sales Tax is not required. The Cost Estimate 4kr• provided by the Consultant to the City specifies total cost. 1 • 6. Method of Payment. Payment by the City for services rendered will be made after a voucher or invoice is submitted in the form specified by the City. Payment will be made within thirty (30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Consultant for any work not completed in a satisfactory manner until such time as the Consultant modifies such work so that the same is satisfactory. 7. Record Maintenance and Work Product. The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Consultant agrees to provide access to any records required by the City. All originals and copies of work product, exclusive of Consultant's proprietary items protected by copyright such as computer programs, methodology, methods, materials, and forms, shall belong to the City, including records, files, computer disks, magnetic media or material which may be produced by Consultant while performing the services. Consultant will grant the City the right to use and copy Consultant copyright materials as an inseparable part of the work product provided. 8. Assignment Agreement. The Consultant shall not assign any portion of this consultant Agreement without express written consent of the City of Renton. 9. Hold Harmless. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death of Consultant's own employees, or damage to property caused by a negligent act or omission of the Consultant, except for those acts caused by or resulting from a negligent act or omission by the City and its officers, agents, employees and volunteers. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the contractor and the city, its officers, officials, employees and volunteers, the contractor's liability hereunder shall be only to the extent of the contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitute the contractor's waiver of immunity under the Industrial Insurance Act, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this agreement. 10. Insurance. The Consultant shall secure and maintain commercial liability insurance in the amount of$1,000,000 in full force throughout the duration of this Consultant Agreement. It is agreed that on the CONTRACTOR's policy, the City of Renton will be named as Additional Insured(s) on a non-contributory primary basis. A certificate of insurance and the Primary & Non-Contributory Additional Insurance Endorsement page, properly endorsed, shall be delivered to the City before executing the work of this agreement. Please note: The cancellation language should read "Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail 45 days written notice to the certificate holder named to the left." 2 11. Independent Contractor. Any and all employees of the Consultant, while engaged in N the performance of any work or services required by the Consultant under this agreement, shall be considered employees of the Consultant only and not of the City. The Consultant's relation to the City shall be at all times as an independent contractor. Any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. 12. Compliance with Laws. The Consultant and all of the Consultant's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. Discrimination Prohibited: Consultant, with regard to work performed under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, the presence of any physical or sensory handicap, or sexual orientation, in the selection and/or retention of employees, or procurement of materials or supplies. This agreement is entered into as of the day and year written above. CONSULTANT CITY OF RENTON Ntasie APPROVED AS TO FORM: ATTEST: City Attorney Bonnie I. Walton, City Clerk lorwe 3 Exhibit A Scope of Work The Consultant(Census Services)shall conduct a special census for the City of Renton for the 2,438-acre Benson Hill Communities Annexation area,pursuant to all the requirements of the Washington State Depar lucent of Financial Management as outlined in the Enumerator's Manual and RCW 35A.14.700. This work shall commence on January 2, 2008 and be completed no later than February 28, 2008. It is expected that the initial census sweep of all households will be completed during the first two weeks of census taking, followed up, as necessary, over the next two or three weeks using a combination of methods including call-backs,mail-backs, and phone- backs of households missed during the initial census sweep. Census Method The Benson Hill Communities Annexation census area will be divided into four quadrants with as many as 12 to 14 census takers going through the area on a door-to-door basis. Census takers shall be responsible for listing the names of all persons meeting the census definition of resident, listing all housing units by structure type both occupied and vacant, and summarizing population by structure type. When no one responds or is at home, census takers shall leave stamped envelopes with census forms at the front door. This process is expected to take two to three days for each of the four quadrants. After the initial sweep,no work will be done in the quadrant for seven to ten days to allow time for residents to respond by mail to the City. At the end of this seven to ten day period, the initial census team will go back to non-responders in all four quadrants simultaneously and retrieve as much census data as possible. Where no one is home, a NIS second notice, with an additional stamped envelope and form will be left. When residents cannot be found at home or fail to respond by mail or call back,the census team will check with neighbors regarding the identities of those not heard from. This second step will be repeated for each quadrant every three to four days. In addition to using mail-backs,residents will be given information on how they can call the Census Director and answer census questions over the phone. After four weeks, it is anticipated that the number of non-responders in the four quadrants will be less than 5% of the total number of households, or approximately 300 households. At this point, in addition to the techniques noted above, census takers will use reverse phone directories and property listings to obtain phone numbers for contacting the remaining non-responders. This process will be continued until the requirements of the Washington State Office of Financial Management for the acceptable number of completed censuses is achieved. The remaining two weeks shall be for the review and preparation of all paperwork required for submission by the City to the Washington State Office of Financial Management. This shall include the original handwritten Special Population Sheets used to enumerate the population and housing of the annexed area, and all Census Summary Sheets. The City shall prepare the Annexation Certificate and be responsible for submitting this and all required documentation to OFM. Hours Needed/Number of Consultant Staff It is estimated that the special census will take four 40-hour weeks involving 14 census takers, for a total of at least 2,240 hours. If fewer than 14 census takers are used during the later part of the H:\EDNSP\PAA\Annexations\Admin Policy\Census Takers\Scope of Work Benson Hill Communities Annexation Special Census Scope of Work 2 12/05/2007 census, the number of weeks could be as many as six. The survey, however, shall be completed, including all supporting documentation, and submitted to the City of Renton no later than 5:00 PM on February 28, 2008. Responsibilities of Consultant(Census Services) 1. Conduct the special census for the Benson Hill Communities Annexation area per the timing and requirements of the Washington State Office of Financial Management and submit completed data forms and summary sheets to the City before February 28, 2008. 2. Designate an experienced senior staff member to act as Census Director. This individual shall be responsible for overseeing the special census, ensuring that deadlines are met, and supervising all census takers, as well as responding to all census call-backs. This individual shall be the contact person for both the City of Renton as well as the Washington State Office of Financial Management. In addition,the Consultant shall be responsible for ensuring that all requirements of OFM, as set forth in the Enumerator's Manual,are followed. 3. Submit all required documentation, in a legible and complete manner,to the City of Renton's Economic Development,Neighborhoods, and Strategic Planning Department for their review at least 10-days before final submittal. 4. Consult with the Office of Financial Management, as necessary, to ensure that the special census is being conducted in a manner that meets their expectations and standards. 5. Notify the City at least 15 days in advance of the anticipated starting date for the BHCA special census. littoo 6. Keep track of all items that are billable to the City of Renton and submit to the City in a timely manner. 7. The Census Director shall provide the City with the names,photographs and titles of all census takers for whom the City will be providing identification badges. 8. The Consultant will bill the City in three or less installments. An initial installment of approximately 33% after the initial census sweep of all households has been completed. A subsequent billing of approximately 33% around week four of the census, and a final billing of the remaining outstanding amount after the special census for the BHCA has been accepted by the City and the Washington State Office of Financial Management. 9. The Consultant shall return all census taker badges,unused envelopes, or other supplies to the City upon completion of the special census. Responsibilities of the City of Renton 1. The City will prepare and send a letter to the residents of the BHCA special census area at least 10 days ahead of the estimated starting date stating the reason for the special census, the anticipated timing of the special census, the information that census takers will be seeking,the confidentiality of the information provided,how to contact the Census Director, alternative ways to provide the information without direct contact such as mail-back or phone-back responses, and why cities are required to conduct such special censuses. Noir Benson Hill Communities Annexation Special Census Scope of Work 3 12/05/2007 2. The City will provide an estimated 5,000 return-stamped envelopes for the consultant to use for initial and subsequent mail-backs. Envelopes will be from the City's official envelope stock ' and include the EDNSP Departments return mailing address on the front of each envelope as well as prepaid postage. 3. The City will provide maps and/or aerials of the BHCA area showing parcel lines and topography,where possible. These maps/aerials shall be provided for each of the four quadrants as well as the overall area. 4. The City will instruct staff how to log calls from people with questions about the census and who to refer callers to who have questions about the census. City staff will not take census information over the phone but refer callers to Census Director. City staff,however, will be expected to answer general questions about the BHCA,why the special census is being undertaken now, and when the BHCA is expected to officially become a part of the City of Renton. 5. The City will collect all census forms mailed to it and secure these until picked up by the Census Director. 6. The City will provide photo identification badges with the City's logo,the name of the census taker, and their title for all census takers hired or working directly for the Consultant. 7. The City shall create a separate page on the City's official website providing information on the BHCA special annexation, including the reasons for the census, its timing, contact information for completing the special census,etc. 8. The City,to the extent possible,will provide meeting space at the Renton City Hall to allow brief meetings between the Census Director and census takers working for the Consultant. The City, to the extent possible,will endeavor to provide temporary storage for census forms collected that day but will not be the long-term repository for such forms. ti�Y oe City of Renton �� + Request for Proposals � Benson Hill Communities Annexation Special Census The City of Renton is seeking proposals from professional firms or consultant teams with experience in conducting special censuses pursuant to the requirements of RCW 35A.14.700 for recently annexed areas. The project involves conducting a special census of the recent voter approved Benson Hill Communities Annexation(BHCA) area. This area includes approximately 17,000 residents and an estimated 5,897 households. The area is approximately 2,438 acres in size and is located generally east of 104`h Ave SE, north of SE 192nd St and west of 128th Ave SE, southeast of Renton. The City of Renton EDNSP Department is seeking a firm with the capability to conduct this special census between January 1, 2008 and February 28, 2008. The selected firm should have experience conducting similar special censuses in the State of Washington and be knowledgeable of the requirements of the Washington State Office of Financial Management. Proposals should include examples of similar larger projects the firm has worked on or collaborated with others on. Suggested Methodology for Responding to this RFP • Establish a special census plan that will identify major neighborhoods or districts within the Benson Hill Communities Annexation area. • Establish a realistic time frame for conducting the special census within each of these identified neighborhoods or district. • Provide an estimate of the number of staff needed and hours required to complete the special census within each identified neighborhood or district. • Information should be compiled to provide an overall budget for conducting this special census for the estimated 5,897 dwelling units in the BHCA area. • Information should be compiled to provide a realistic time frame to complete this special census before February 28, 2008 so that it can be submitted during the first quarter to OFM. Projected Timeline November 12 -30, 2007 Prepare special census plan and proposal. November 30, 2007 Deadline to respond to this RFP December 7, 2007 Selection of preferred firm December 10, 2007 Contract approved by Renton City Council December 21, 2007 Letters sent out to targeted neighborhoods or districts prior to initial contact err' January 1, 2008 Selected firm begins special census Request for Proposals: Benson Hill Communities Annexation Area 2 11/09/07 February 28, 2008 Selected firm completes special census and submits all supporting data to City of Renton Proposal Content Description of Services • Present a statement as to how required special census will be accomplished within the proposed time frame. • Present a statement as to the estimated hours necessary to complete this special census for an estimated 5,897 dwelling units and the number of persons required to complete this within the proposed time frame. • Present a statement as to what the firm's expectations are in regards to City of Renton staff and resource involvement. Project Budget Applicants must present a budget for completing the activities requested in the RFP and set forth in their description of services. The budget should be organized by type of activity proposed, level and hourly rate of personnel assigned, and estimated hours to necessary complete by assigned staff. Office expenses, support staff, incidentals,travel, etc. shall also be identified. Proposals are due by November 30, 2007. Relevant Experience and Education volved Describe work experience or education that contributes to assigned staff's ability to perform the work required by this RFP. Describe any work experience performing similar work for other municipalities. Identify any additional staff and their qualifications and experience that will be hired to complete this work within the indicated time frame. References Applicants shall provide appropriate reference with current contact information. Process for Selection EDNSP staff will review the proposals and select the consultant whose proposal most closely meets the parameters set forth in this RFP, including the proposed time frame and outlined Scope of Work. An in- person interview may be required. Selection of the firm will be made on or about December 6, 2007. Request for Proposals Submission Date: 5:00 PM,Friday,November 30, 2007 Proposals should be submitted to: Questions regarding this RFP should be directed to Don Erickson, AICP Don Erickson at 425-430-6581 or email EDNSP Depaitnient derickson(a�ci.renton.wa.us 1055 S. Grady Way r.rr Renton,WA 98057 CITY OF RENTON COUNCIL AGENDA BILL AI#: le a • 11100/Submitting Data: For Agenda of: December 10, 2007 Dept/Div/Board.. Economic Development Neighborhoods and Strategic Planning Staff Contact Erika Conkling (ext. 6578) Agenda Status Consent X Subject: Public Hearing.. Shoreline Master Program Grant Contract with the Correspondence.. Washington State Department of Ecology (DOE) Ordinance Resolution Old Business Exhibits: New Business Draft Grant Contract Study Sessions Information Recommended Action: Approvals: Council concur Legal Dept X Finance Dept Other Fiscal Impact: Expenditure Required... n/a Transfer/Amendment Amount Budgeted Revenue Generated $200,000 ittior Total Project Budget $340,000 City Share Total ProjectApprox. $140,000 SUMMARY OF ACTION: The State enacted new Shoreline Master Program legislation and all jurisdictions are required to update local Shoreline Master Programs to ensure consistency with the new regulations. In order to complete this work, the City was awarded a $200,000 grant by the Washington Department of Ecology. This grant is expected to cover approximately 59% of the cost of an estimated $340,000 work program. The City will contribute in-kind staff services, and possibly some additional consultant resources, to complete the mandatory elements of the Shoreline Master Program update over the next three years. The specific share of in-kind staff resources, and local budget for consultant services, will be determined through competitive bidding process and subject to further City Council review and action. DOE funding must be allocated by the end of the 2007 calendar year to comply with state budget requirements. STAFF RECOMMENDATION: Approve a contract with the Washington State Department of Ecology for $200,000 for the purpose of receiving a grant for the update of Renton's Shoreline Master Program, and authorize the Mayor and the City Clerk to sign c:\DocumE-1\BWalton\LOCALS-1\Temp\Agenda Bill DOE Contract.doc SMA Grant Agreement No. G0800 between the State of Washington Department of Ecology and The City of Renton Project: Comprehensive Shoreline Master Program Development THIS is a binding agreement entered into by and between the State of Washington, Department of Ecology,(PO Box 47600, Olympia, Washington, 98504-7600)hereinafter referred to as the "DEPARTMENT"or as"ECOLOGY"and the City of Renton,hereinafter referred to as the"RECIPIENT" to carry out the activities as authorized in Chapter 173-26 of the Washington Administrative Code(WAC) and as mandated by Washington State Legislature for shoreline implementation. RECIPIENT Name: City of Renton Economic Development Neighborhoods and Strategic Planning 1055 S Grady Way Renton,WA 98188 RECIPIENT Project Coordinator: Rebecca Lind, Long Range Planning Manager Telephone Number: 425-430-6588 E-mail address: rlindaci.renton.wa.us Payee on Warrant: City of SeaTac (address as above) Project Officer for the Department: Sandra Lange SEA Program-NWRO Washington State Department of Ecology Now 3190—160th Avenue SE, Bellevue, 98008-5452 Phone Number: 425-649-4260/FAX: 425-649-7098 e-mail: slan461@ecy.wa.gov The source of funds provided by the DEPARTMENT is by the Washington State Legislature for shoreline implementation. Maximum State Grant Cost: Fiscal Year 1 (7/1/07-6/30/08): $ 135,200 Maximum State Grant Cost: Fiscal Year 2(7/1/08—6/30/09): $ 22,100 Subtotal: $157,300 Maximum State Grant Cost: Fiscal Year 3(7/1/09-6/30/10): $ 42,700 Total Ecology Cost: $200,000* *Note: Year 3 funding is subject to legislative appropriation in Fiscal Year 2009-2010 and will be made available via formal amendment to this agreement. State Maximum Cost Share Rate: 100% UP TO a maximum State Share of$200,000. The effective date of this agreement is from July 1, 2007 to June 30,2010. Page 1 of 19 'w SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton Scope of Work Project Description: Renton is a long established community in the heart of urban King County.The City was founded along the Cedar and Black Rivers and Lake Washington, and incorporated as a City in 1901. Once dependent upon mining and forestry, it is noted for aerospace and truck manufacturing and a transitioning diversified economy. It is home to the Boeing Renton plant, PACCAR, Renton Technical College, Valley Medical Center, the Renton Airport, and many other establishments. A variety of residential neighborhoods,from the historic and revitalizing downtown to the suburban Renton Highlands are found here. While being a largely urbanized community,the City has proactively established a park, recreation, and open space system,including the purchase of environmentally sensitive areas, particularly along the Black River,the Cedar River, and Springbrook Creek. In total,there are five Class 1 shorelines present in the City limits: May Creek, Lake Washington, Cedar River,Black River, and Springbrook Creek. A small portion of the Green River 200 foot shoreline jurisdiction extends into the far west city limits. Since Lake Washington is a shoreline of statewide significance and since the Cedar River is a regionally important salmon spawning river, shoreline management is important for Renton and the State of Washington. This project will result in an updated Shoreline Master Program for the City of Renton that will be conducted in a manner consistent with the procedural and substantive requirements of the Shoreline Management Act and the Shoreline Master Program Guidelines. The update project will focus on completion of inventory and analysis reports with corresponding maps and illustrations that characterize shoreline ecological conditions, analysis of cumulative impacts and uses, development of shoreline goals and policies based on the inventory and analysis reports, refinement of environment designations, completion of use regulations, consideration of shoreline restoration, and a formal adoption process. Public participation will be incorporated into all phases of the SMP development.The City of Renton anticipates the use of consultants for major portions of the project. Work Program &Deliverables: The City shall perform the following tasks with deliverables sent to Ecology's Project Officer, indicated on Page 1 of this agreement. All deliverables per the scope of work below will include 1 digital and 1 hard copy with the following exceptions: • final draft SMP: 1 digital and 3 hard copies. • quarterly reports and payment requests: one hard copy each to be submitted with original signatures in blue ink per the schedule below and in paragraph 2 of Special Terms and Conditions. Page 2 of 19 '111100 • SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton Tasks Common to A[C Phases Task A: Coordination The City will coordinate throughout the SMP development process with the Department of Ecology, Washington State Department of Fish and Wildlife, Indian tribes and other state agencies as provided in the Guidelines. In addition,the County will consult with other appropriate entities which may have useful scientific, technical or cultural information including federal agencies,watershed planning units, universities and other institutions such the County Conservation District, U.S. Wildlife Service and Natural Resource Conservation Service. The City will coordinate with adjacent jurisdictions engaged in similar SMP update tasks,for the purpose of efficiently using grant funds,sharing information and methods of analysis,drafting compatible SMP policies, regulations, environment designations and coordinating public involvement. The City will attend Ecology—sponsored coordination meetings, and provide Ecology opportunities for review of draft products at appropriate intervals. This shall include a written response to Ecology's comments on all draft deliverable products. Deliverables: Documentation of contacts in quarterly progress reports due quarterly for each year for three years as follows: Progress Report Reporting Period Date Due First Quarter July 1 —September 30 October 20 Second Quarter October 1 —December 31 January 20 Third Quarter January 1 —March 31 April 20 Fourth Quarter April 1 —June 30 July 20 For Report Contents and Ecology's form: Please visit our website at: http://www.ecv.wa.00v/programs/sea/qrants/smp/forms.html Task B: Secure Qualified Consultant Services The City will prepare a detailed scope of work for consultant services consistent with this scope of work; publish a request for qualifications;form a review panel to select the most qualified applicants; and enter into a contract with qualified consultants. Deliverables: Final executed consulting contract e-mailed to Ecology Project Officer. Due Date: January 20, 2008 Page 3 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton YEAR 1 Phase 1: Preliminary Assessment of Jurisdiction, Public Participation Plan, and Shoreline Inventory Task 1 Project Initiation The Recipient will conduct the preliminary assessment, develop a public participation plan and complete the shoreline inventory. Task 1.1 Preliminary Assessment: Identify preliminary shoreline jurisdiction, including shorelines and shorelands, including a detailed base map showing shoreline jurisdiction at 200 foot from ordinary high water mark, parcels,wetlands, and floodplains. Task 1.2 Citizen Participation Process and Strategy: The City will provide early and continuous opportunities for citizen participation in development of the Shoreline Master Program consistent with the Shoreline Guidelines. Techniques that the City is likely to employ include direct notification to affected property owners, newsletter articles,website posting, news releases, legal notices, document circulation, public workshops and hearings.The City will prepare a citizen participation plan that identifies specific objectives, key parties, property owners,state agencies, tribes, neighboring jurisdictions and established timelines ., for citizen participation activities. Efforts will be include recreationists/conservationists and organizations that may not typically seek involvement in new shoreline regulations. Deliverable: Public participation plan and strategy consistent with Chapter 90.58.130—due April 20,2008 Task 1.3 Complete Shoreline Inventory The City shall conduct an inventory of shorelines within the City including shoreline and adjacent land use patterns together with transportation and utility facilities; critical areas in shoreline jurisdiction; degraded areas and sites with potential for ecological restoration; existing and potential shoreline public access sites;channel migration zones and floodplains; archaeological or historic resources;historical aerial photographs; and impervious surfaces.This work will be prepared consistent with the shoreline guidelines,WAC 173-26-201.The City anticipates use of consultant funding to complete the research and documentation needed to compile the inventory. The City shall prepare a map portfolio of data layers displayed at the Page 4 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton appropriate scale and prepare a report that documents the City's baseline shoreline conditions. Deliverables: Due: July 20, 2008 • Draft list of inventory data sources • Digital working maps of inventory information displayed at appropriate scales • A complete shoreline inventory • An SMP submittal Checklist completed as relevant to task Note: The City will anticipate a minimum of 60 days for Ecology review of the draft Inventory and Analysis. Phase 2: Shoreline Analysis and Characterization Task 2.1: Preliminary analysis of shoreline inventory information and data The City shall conduct a preliminary analysis of the information and data collected in Task 1.3 as it relates to development of an effective SMP. Consultant funding is anticipated for this portion of the work program. This preliminary analysis will: • Present the geographic and jurisdictional context for the SMP update • Characterize ecosystem processes and functions • Identify future opportunities for shoreline protection, restoration, public access and potential use conflicts so as to inform later environment designation and allowed uses decisions. • Begin to analyze cumulative impacts • Identify measures to ensure consistency between existing local plans and regulations and the updated SMP Slow' • Translate the findings of the shoreline inventory into recommendations for protection and restoration of ecological functions through updated SMP policies, regulations, environment designations, and restorations strategies. Task 2.1.1 Characterize ecosystem-wide processes This characterization will include a coarse analysis of the broader area that influences the shoreline jurisdiction. It will include a narrative with reference to maps that describes and illustrates the hydrologic flows. These processes include the uptake, transport and deposition of sediment, nutrients,woody debris, and pollutants. To the extent relevant, prior work on critical areas best available science studies that contributed to the 2005 partial SMP update will be used. Specifically, this characterization will: • Present the basic geographic context—geology, soils,topography, climate, vegetation, and drainage patterns, and a description of how these are relevant to the shoreline. This information may be available through existing regional watershed or natural resource related plans. Page 5 of 19 '4i1rr SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton • Note location and nature of major land uses, e.g.,dams, railroads, logging, mining and irrigation. *411101 • Note location and nature of known pertinent regulatory activities, e.g.,TMDL, ESA listings, contaminated sites. • Identify what issues can be addressed through the Renton SMP and what issues are being addressed through other planning and regulatory implementation. • Identify preliminary opportunities for protection/restoration of upland and adjacent areas essential for maintaining shoreline form and function. Task 2.1.2 Characterize shoreline functions This will be a more detailed analysis of the shoreline jurisdiction that includes a narrative with reference to maps and GIS data. The shoreline will be separated into reaches based on land use and ecological processes(such as man-made physical features,stream confluences, or littoral drift cell boundaries). Functions will be described as they are associated with each shoreline reach. Specifically,this characterization will: • Detail the physical, biological,and land-use components within the shoreline jurisdiction. • Evaluate and assess shoreline ecological function based on current scientific understanding of the relationship.between the conditions of ecosystem-wide processes and conditions within shoreline jurisdiction. Task 2.1.3 Analyze opportunities for shoreline protection, restoration, public access and use • Identify potential opportunities and possible impediments to the protection and restoration of ecological functions. • Identify current public access sites and opportunities for future access sites. • Conduct shoreline use analysis: identify current and projected shoreline use patterns,and potential use conflicts. Estimate future demand for shoreline space consistent with WAC 173-26-201(3)(d)(ii)requirements. • Identify opportunities for appropriate shoreline(SMA preferred)uses and potential conflicts based on current use patterns and projected trends. Task 2.1.4 Conduct community visioning process The City shall conduct a community visioning process to determine citizen goals and aspirations with respect to the preliminary findings of the shoreline inventory and characterization. The visioning process will identify shoreline problems and opportunities and shall be used to prepare a strategy for shoreline uses, public access, resource protection, and restoration that is consistent with SMA policy and SMP Guidelines objectives. Task 2.2 Develop recommendations based on shoreline inventory/characterization: Based on the findings of the shoreline inventory and characterization,SMA policy and the SMP guidelines, and community visioning,the City will develop draft Page 6 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton recommendations for updated SMP policies, regulations,environment designations, and restoration strategies. Now Task 2.3 Finalize shoreline characterization and refine maps The City shall prepare a final report with accompanying maps that summarizes the analysis findings and the information and data collected in Tasks 2.1 and 2.2 as it relates to development of and effective SMP. The final report will present findings and recommendations in a way that is useful for making SMP planning decisions. For example,significant features of the landscape and activities occurring in adjacent lands that affect shoreline ecological function will be clearly described. More detailed information on shoreline reaches will identify opportunities and constraints in: • Protecting and restoring ecological function •Addressing the special requirements of shorelines of statewide significance • Providing public access • Accommodating appropriate water-oriented uses This will provide a foundation for establishing environment designations and implementing regulations. The report should identify data gaps,focusing on information that would be useful to support shoreline program development and implementation. The final report will include refined shoreline jurisdiction boundaries and synthesis maps at appropriate viewing scales that will inform the final analysis report and illustrate findings that correspond with the narrative. For example,the user will be introduced to the area with coarser resolution vicinity maps indicating the county/city location in the state, and delineating county/city and watershed boundaries. Maps at the shoreline reach scale will clearly differentiate the land and water contained within SMA jurisdiction from adjacent lands and contributing drainages. Maps at this scale will present the significant geologic, hydrologic, and ecologic features most essential to maintaining shoreline form and function and Nitow those land uses that may have altered upland processes influencing Task 2.4 Prepare draft recommendations The City shall review the analyses and community visioning results conducted in Task 2 above,and produce a draft report with recommended actions for translating inventory and characterization findings into proposed SMP policies, regulations, environment designations and restoration strategies. Deliverables: Due: October 20, 2008 • Draft characterization of shoreline processes and functions(Tasks 2.1.1 and 2.1.2 above). • A shoreline use and public access analysis report(Task 2.1.3 above). • Strategy for shoreline uses, public access, resource protection and restoration (Task 2.1.4 above). • Final shoreline analysis report and accompanying map portfolio(Task 2.2 above). Page 7 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton • Draft report of recommended actions for translating the inventory and characterization findings into SMP policies, regulations and strategies(Task 2.3 above). • An SMP Submittal Checklist completed as relevant to task(adding incrementally to earlier completed tasks). Note: The City will anticipate a minimum of 60 days for Ecology review of the draft characterization. J YEAR 2 Phase 3: Shoreline Policy, Environment Designation, and Regulation Development :.__,_..,..:S`8`�=:::`.x......,..-..'Vs.'T:ss4..,u»ee -...-...::9•RW:4':'f'RT:.'saxw ;:.s_..�.__....,.::'v4.._ _.,.d:' \\T.:::...,.....rr.�_.n__ .,.. is vv\`¢vi' As part of this phase, additional public workshops are anticipated to review the use environment, policy and regulatory proposals described below. Task 3.1: Develop general SMP policies and regulations The City will prepare shoreline goals and policies that comply with the Shoreline Management Act and specifically the SMP Guidelines and are applicable throughout the local government's shoreline jurisdiction. Task 3.2: Develop environment designations Ned The City will develop Guidelines-compliant environment designations that reflect the findings of the shoreline inventory and characterization. The City shall prepare draft map/s illustrating the land and water area contained within mapped shoreline designation boundaries together with justification and rationale for the proposed designations. A map illustrating existing designations compared to proposed designations with a narrative rationale describing reasons for maintaining or changing the designations shall be included. Updated shoreline environment designations may be those recommended in the guidelines, the existing local SMP unique, locally developed environments,or any combination of these,so long as they are consistent with WAC 173-26-211 environment designation criteria. Page 8 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton Task 3.3: Develop environment-specific shoreline use& modification policies, regulations and standards The City shall prepare draft environment designation specific use and modification policies and regulations consistent with SMP guidelines requirements. The draft shoreline environment designation specific policies and regulations shall, at a minimum, identify: • Shoreline use and modification activity goals and policies. • Which shoreline uses and modifications are prohibited and allowed by Substantial Development Permit or Conditional Use Permit. • Bulk dimensional standards(buffers,setback,density, etc). • Shoreline modification activity standards. • Any local policies or regulations adopted by reference, if relied upon to satisfy SMA or guidelines requirements. Optional SMP components may include: • Shoreline use and dimensional standards listed in matrices, by environment designation. • SMP"users guide." Task 3.4 Draft SMP administrative provisions The City shall draft provisions for SMP administration, including necessary elements for permit administration, compliance, and enforcement. Optional SMP components may include additional administrative provisions, if not inconsistent with SMA procedural rules and the guidelines. Deliverables: with accompanying maps—Due: July 20, 2009 • Draft general goals and policies and optional regulations. (Task 3.1) • Draft environment designations and draft environment maps.(Task 3.2) • Draft environment-specific shoreline use and modification policies, regulations, and standards.(Task 3.3) • Draft administrative provisions.(Task 3.4) • Definitions, as necessary. • A final report demonstrating how shoreline inventory and characterization findings are reflected in proposed SMP policies, regulations, environment designations, and restoration strategies. • An SMP Submittal Checklist completed as relevant to task(adding incrementally to earlier completed tasks). (Note: Please allow Ecology a minimum of 60 days to review and comment on these draft deliverables.) balance of page left blank intentionally Page 9 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton YEAR.3 Phase 4: Cumulative Impacts Analysis and Restoration Planning; Revisiting Phase 3 Products as necessary Task 4.1 Cumulative impacts analysis The City will evaluate the incremental and cumulative impacts of future uses and development allowed by the proposed SMP as an ongoing part of the SMP update process. Based upon the findings of the cumulative impacts analysis,the City will adjust proposed SMP provisions as needed to demonstrate how no net loss of ecological function and SMA use-preferences(water-oriented uses, public access, etc.)will be achieved. The analysis will identify how proposed SMP standards will avoid and offset expected impacts of future permitted and exempt shoreline development. Deliverables: with accompanying maps -Due: October 20,2009 A report identifying what adjustments were made to the SMP as a consequence of evaluating anticipated cumulative impacts, including demonstration of how no net loss of ecological functions will be achieved over time through implementation of the updated SMP. Note: The City will anticipate a minimum of 45 days for Ecology review of the draft Cumulative Impact Assessment. Nmild Task 4.2 Restoration planning The City will incorporate findings from the analyses completed above into a restoration plan. The plan will establish overall goals, objectives, and priorities in each shoreline area for restoration of ecological functions. Current and ongoing programs that contribute to achieving these goals as well as additional projects necessary for success will be identified. In addition, an implementation strategy including funding, timelines, and benchmarks will be developed. Identification of specific prioritized restoration projects may be included as an appendix to the SMP. Deliverables: with accompanying maps—Due: October 20,2009 • A complete restoration plan and implementation strategy. • An SMP Submittal Checklist completed as relevant to task(adding incrementally to earlier completed tasks). Note: The City will anticipate a minimum of 45 days for Ecology review of the draft Restoration Plan. Page 10 of 19 SMA Grant Agreement No.G0800 • between the Washington State Department of Ecology and the City of Renton Task 4.3: Revisit draft environment designations, policies and regulations and finalize SMP jurisdiction maps Based on findings in the cumulative impacts analysis, the City shall re-evaluate and adjust the draft SMP environment designations, policies, and regulations developed in Phase 3 as necessary to assure that they are adequate to achieve no net loss of ecological functions. The City shall also finalize the preliminary jurisdiction maps(digital)of Shorelines of the State identified in Task 1.1 that will be subject to the local SMP. Deliverables: with accompanying maps—Due: April 20, 2010 • Revised designations, policies, and regulations that address the findings of the cumulative impacts analysis. • A report indicating how the revisions achieve no net loss of ecological functions. • Finalized SMP jurisdiction maps and boundary descriptions • An SMP Submittal Checklist completed as relevant to task(adding incrementally to earlier completed tasks). Note: The City will anticipate a minimum of 30 days for Ecology review of the draft shoreline designations Phase 5: Locally funded SMP Adoption Process The City shall conduct a local review and adoption process for the proposed SMP as provided in the SMA, WAC 173-26, and the State Environmental Policy Act. The SMP shall contain shoreline policies, regulations,environment designations, definitions, required administrative provisions, and a clear description of final SMP jurisdiction boundaries together with copies of any provisions adopted by reference. Task 5.1: Assemble complete draft SMP The City shall assemble a complete draft SMP and submit it to Ecology for informal review together with supporting documentation. Task 5.2: Informal Ecology review of draft SMP documents. The City shall provide Ecology with SMP review draft documents at appropriate phases in the update process. At each phase,the consultant will provide a SMP submittal checklist with the product completed as part of that phase. Task 5.3: SEPA review and documentation The City shall conduct and document SEPA review pursuant to chapter RWC 43.21 C, the State Environmental Policy Act. At this time, it is expected that a SEPA Page 11 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton Checklist leading to a DNS or MDNS will be prepared. However,the City will make the determination based upon the proposal reviewed at the time. It is also expected Nee that Task 4.1 will contribute much of the analysis needed for SEPA purposes. Task 5.4: Provide GMA 60-day notice of intent to adopt Upon conclusion of Tasks 5.1, 5.2, and 5.3 above,for local governments planning under the Growth Management Act,the City shall notify Ecology and the Department of Community,Trade and Economic Development of its intent to adopt the SMP as least sixty days in advance of final local approval, pursuant to RCW 36.70A.106 and WAC 173-26-100(5). Task 5.5: Hold public hearing The City shall hold at least one public hearing prior to local adoption of the draft SMP, consistent with the requirements of WAC 173-26-100. The names and mailing addresses of all interested parties providing comment shall be compiled. Task 5.6: Prepare a responsiveness summary Prior to adoption of the draft SMP by the local elected body, the City shall prepare a summary responding to all comments received during the public hearing and the public comment period,discussing how the draft SMP addresses the issues identified in each comment. Task 5.7: Submit locally adopted SMP to Ecology Following completion of the above tasks, the City shall complete the adoption process for the SMP update and adoption by the local elected body, and submit the adopted Draft SMP to Ecology. Deliverables: Due: April 20,2010 • A complete, locally adopted SMP including maps, with relevant supporting documentation.(Tasks 5.1 and 5.7) • SEPA products(checklist, MDNS or EIS;SEPA notice. (Task 5.3) • Evidence of compliance with GMA notice requirements. (Task 5.4) • Public hearing record.(Task 5.5) • Response to comments received.(Task 5.6) • A complete SMP Submittal Checklist. balance of page left blank intentionally Page 12 of 19 ' SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton Budget Summary and Conditions Nore Budget Conditions Very Important Note:Due to state law, all state funds that are disbursed to local governments under these grants are appropriated in the state budget on an annual basis within the biennium. Funds appropriated for each fiscal year of the grant must be spent on eligible activities within that fiscal year. Local governments are not allowed to carry unexpended funds past those annual dates without an amendment to the grant agreement.Amending grant agreements to shift money from one fiscal year to another will only occur after the legislature amends the biennial budget to revise the annual appropriations for the entire SMP Grant Fund. We are aware that state and local fiscal years are not on the same schedule;however, state law requires strict adherence to the state fiscal year for state agreements. Grantees are strongly encouraged to actively manage their projects to ensure that spending occurs at budgeted levels. 1. Project Administration: For the administration of this agreement the RECIPIENT must follow the current edition of the Administrative Requirements for Ecology Grants and Loans(Yellow Book). 2. Invoicing: • Grants are awarded on a reimbursable basis. The Recipient initially pays project costs in full. Upon presentation of an invoice to Ecology, Ecology's share of the project is reimbursed to the Recipient. • Expenditures will be monitored by the Ecology Fiscal Office for compliance with the budget(see below). Budget deviations are allowed between tasks(e.g., a grantee may spend less money on one task and more on another), but in no circumstances may the RECIPIENT exceed the total project cost. If the total of all budget deviations exceeds 10%of the entire project cost,the Ecology Project Officer may require a written budget redistribution. When submitting invoices to Ecology, the RECIPIENT shall itemize all costs by task and provide subtotals by task on Ecology's Form C2, Voucher Support *se accompanied All payment requests must have forms A, B, C(and D if applicable), be accompanied by a commensurate progress report, and receive Ecology Project Officer approval before payment can be released. NOTE: For payment requests,the RECIPIENT must use the Ecology forms contained in the Yellow Book. Otherwise, Ecology will return requests to the RECIPIENT for submittal on the correct forms. • Forms-http://www.ecy.wa.gov/biblio/9118A.html • Yellow Book-http://www.ecy.wa.gov/biblio/9118.html • The RECIPIENT must maintain complete backup documents including but not limited to all invoiced costs and time sheets-signed and dated by employee and supervisor. The RECIPIENT must keep these expenses in grant files according to budget task for a period of three years after project completion and make them available at any time for inspection by the DEPARTMENT. • Requests for reimbursement must be submitted at least quarterly but not more than once per month by the RECIPIENT on state invoice voucher forms. Page 13 of 19 SMA Grant Agreement No.G0800 • between the Washington State Department of Ecology and the City of Renton • The indirect rate must not exceed 25 percent of direct(staff)labor and benefit costs. This rate covers space utilities, miscellaneous copying,telephone, motor pool,janitorial services, records storage, rental,county fiscal and legal services,etc. Items not included in this list must be reported with the first payment request and must remain consistent for the life of the grant. • Right to Audit: The Recipient agrees that payment(s)made under this grant shall be subject to reduction for amount charged thereto which are found after audit examination not to constitute allowable costs under this grant. The Recipient shall refund by check payable to the DEPARTMENT the amount of such reduction of payments under com- pleted or terminated grants. 3. Estimates: Near the end of each fiscal year, RECIPIENTS will receive an Estimate Form from Ecology's Fiscal Office.An estimate is the dollar amount you anticipate requesting from Ecology for project costs incurred through June 30 and have not yet submitted for reimbursement. RECIPIENTS must fill out and submit the form to Ecology by the specified due date. Ecology must have these estimates to ensure sufficient funds are reserved to reimburse RECIPIENTS for expenditures incurred within that specific fiscal year ending June 30. Failure to submit the Estimate Form by the due date could result in a considerable delay in payment from Ecology. Timely receipt of estimates also helps Ecology more effectively manage the overall SMP grant fund. 4. Final payment of grant projects is contingent on receipt of viable work products as listed in the grant document. 5. Funding Budget(for RECIPIENT reporting and Ecology tracking purposes): Maximum State Grant Cost: Fiscal Year 1 (7/1/07-6/30/08): $135,200 Maximum State Grant Cost: Fiscal Year 2(7/1/08—6/30/09): $ 22,100 Subtotal: $157,300 Maximum State Grant Cost: Fiscal Year 3(7/1/09-6/30/10): $ 42,700 Total Ecology Cost: $200,000* *wrri *Note: Year 3 funding is subject to legislative appropriation in Fiscal Year 2009-2010 and will be made available via formal amendment to this agreement. balance of page left blank intentionally Page 14 of 19 SMA Grant Agreement No.G0800 • between the Washington State Department of Ecology and the City of Renton Expenditure Budget �rrr Year 1 Task Task Task Task Task TOTAL 1 2 3 4 5 Salaries/Benefits Consultant Services 53,900 81,300 135,200 Goods and Services Travel Indirect TOTAL 53,900 81,300 135,200 Year 2 Task Task Task Task Task TOTAL 1 2 3 4 5 Salaries/Benefits Consultant Services Goods and Services 22,100 22,100 Travel Indirect TOTAL 22,100 22,100 Year 3 Task Task Task Task Task TOTAL 1 2 3 4 5 Salaries/Benefits Consultant Services 39,200 3,500 42,700 Goods and Services Travel Indirect TOTAL 39,200 3,500 42,700 Page 15 of 19 "11m r'' SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton Special Terms and Conditions Responsibilities of the Project Coordinator: The Recipient's Project Coordinator shall be responsible for the procedural obligations under this agreement in addition to his/her duty to coordinate the planning effort hereunder. He/She shall cooperate with all parties concerned in every way possible to promote successful completion of the services described in the Scope of Work. 2. Progress Reports. The RECIPIENT shall prepare and submit quarterly progress reports to the DEPARTMENT throughout the life of the grant. Reports shall be submitted no later than 20 calendar days after the end of the reporting period as follows: Progress Report Reporting Period Date Due First Quarter July 1 —September 30 October 20 Second Quarter October 1 —December 31 January 20 Third Quarter January 1 —March 31 April 20 Fourth Quarter April 1 —June 30 July 20 For Report Contents and Ecology's form: Please visit our website at: http://www.ecy.wa.gov/programs/sea/grants/smp/forms.html County or City Name Grant No.c0800_ 3. Identification of Project Materials-All reports, maps, and other documents published as part of this grant agreement shall carry the name of the RECIPIENT, Ecology's grant number(in the upper right hand corner), title,the specific Project Title task number of the product and date centered on the front Task Title Task Number cover or title page(or in the case of maps,the block which Date contains the name of the Government unit or Department) and acknowledgment of the source of funding as follows: 4. Format for Publications and Brochures: Any(hard copy) publications or brochures required as a product of this agreement shall conform to minimum standards of size, 8-1/2" x 11"white, recycled paper equivalent in weight to 20 lb. bond, single spaced, printed both sides, no less than 1" margins. Photos, illustrations, and graphs must be of reproducible quality. Any publications or brochures intended for public distribution shall comply with graphic requirements as specified in Ecology's"Publications Handbook", publication number 91-41 and any additional specifications as may be outlined in the Scope of Work. 5. Quality Assurance Project Plan(QAPP): IF this project involves the collection of (Comment[ECY1]: Info environmental measurement data, the Recipient needs to prepare a QAPP to ensure the ! updated from QA/QC to QAPP consistent application of quality assurance principles to the planning and execution of all activities involved in generating this data. The plan shall be conducted in accordance with the DEPARTMENT's Guidelines and Specifications for Preparing Quality Assurance Project Plans for Environmental Studies, current edition, (Ecology Publication No.91-16). The plan Page 16 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton must describe the monitoring and data quality objectives, procedures, and methodologies which will be used to ensure that all environmental data generated will meet these Nor° requirements. The size and complexity of the plan should be cost effective and in proportion to the magnitude of the sampling effort. The RECIPIENT may also reference Technical Guidance for Assessing the Quality of Aquatic Environments, February 1994(Ecology Publication No.91-78), available at http://www.ecy.wa.gov/biblio/9178.html. The QAAP report shall be limited to a concise description of the environmental measurement aspects of this project. Ecology's Project Officer shall review and approve this plan prior to initiation of work. The QA/QC plan may describe the following elements: • Assumptions that direct the collection and analysis; • Resources used(such as flights for aerial photos); • Resource documents that will be consulted; • Field methods employed; • Office methods employed; • Training level of staff involved in data collection and analysis; • Equipment/materials to be used and accurate calibration assurance. • 6. Coordination with Ecology's Geographical Information System(GIS). If this project involves developing GIS data,the RECIPIENT shall coordinate with Ecology's GIS office in an effort to promote compatibility and to encourage sharing of geospatial data. To facilitate data sharing,the DEPARTMENT utilizes the following standards: Ecology's GIS Standards ESRI's ARC/INFO Current version ESRI's ArcView Current Version Horizontal Datum NAD 83 HARN Vertical Datum NGVD 88 Noe Projection System Lambert Conic Conformal Coordinate System WA State Plane Coordinates Coordinate Zone South Coordinate Units Feet Accuracy Standard +/-40 Feet(1:24,000)minimum accuracy to within a foot of the true North American datum system Vector Import Format ArcExport, DLG and/or DXF, shapefiles Raster Import Format TIFF, BIL/BIP, RLC,GRID,ERDAS, SID Whenever possible,the RECIPIENT is encouraged to utilize the standards listed above when compiling data.The State's data management information is also available at the following website: http://www.dis.wa.gov/portfolio/. Please contact John Tooley(360-407-6418, jtoo461(a7ecy.wa.gov)for more information. The RECIPIENT shall submit copies to Ecology's Project Officer with complete documentation as it relates to all digital data, GIS coverages, shape files, related tables and map products. Page 17 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton 7. Washington State Minority and Women's Business Participation.The RECIPIENT agrees to solicit and recruit,to the maximum extent possible, certified minority-owned(MBE)and women- owned(WBE)businesses in purchases and contracts initiated after the effective date of this Agreement. In the absence of more stringent goals established by the RECIPIENT's jurisdiction,the RECIPIENT agrees to utilize the DEPARTMENT'S goals for minority-and women-owned business participation in all bid packages, request for proposals, and purchase orders. These goals are expressed as a percentage of the total dollars available for the purchase or contract and are as follows: Construction/Public Works 10% MBE 6%WBE Architecture/Engineering 10% MBE 6%WBE Purchased Goods 8% MBE 4%WBE Purchased Services 10%MBE 4%WBE Professional Services 10%MBE 4%WBE No contract award or rejection shall be made based on achievement or non-achievement of the goals. Achievement of the goals is encouraged,however, and the RECIPIENT and ALL prospective bidders or persons submitting qualifications shall take the following affirmative steps in any procurement initiated after the effective date of this Agreement: a. Include qualified minority and women's businesses on solicitation lists. b. Assure that qualified minority and women's businesses are solicited whenever they are potential sources of services or supplies. c. Divide the total requirements,when economically feasible, into smaller tasks or quantities,to permit maximum participation by qualified minority and women's businesses. d. Establish delivery schedules, where work requirements permit,which will encourage participation of qualified minority and women's businesses. e. Use the services and assistance of the State Office of Minority and Women's Business Enterprises(OMWBE)and the Office of Minority Business Enterprises of the U.S. 1,411101 DEPARTMENT of Commerce,as appropriate By signing this Agreement,the RECIPIENT certifies that the above steps were, or will be followed. Any contractor engaged by the RECIPIENT under this agreement shall be required to follow the above five affirmative steps in the award of any subcontract(s). The RECIPIENT shall report to the DEPARTMENT at the time of submitting each invoice,on forms provided by the DEPARTMENT, payments made to qualified firms. The report will address: a. Name and state OMWBE certification number of any qualified firm receiving funds under the voucher, including any sub-and/or sub-subcontractors. b. The total dollar amount paid to qualified firms under this invoice. 8. Consistency: It is the responsibility of the RECIPIENT to ensure that all sub-RECIPIENTS and contractors comply with the terms and conditions of the agreement and that the State of Washington is named as an express third-party beneficiary of such subcontracts with full rights as such. Page 18 of 19 SMA Grant Agreement No.G0800 between the Washington State Department of Ecology and the City of Renton 9. Grant Closeout: All products for this project shall reflect an end date on or before June 30, 2010 and shall be submitted to the DEPARTMENT on or before July 20,2010 or as otherwise Nitro? specified in the Scope of Work. Completed end-of-biennium estimate forms and final payment requests must be submitted in accordance with notification provided by Ecology's Fiscal Office. 10. All Writings Contained Herein.This agreement,the appended"General Terms and Conditions", and the DEPARTMENT'S current edition of"Administrative Requirements for Ecology Grants and Loans", contains the entire understanding between the parties, and there are no other understandings or representations except those set forth or incorporated by reference herein. No subsequent modification(s)or amendment(s)of this agreement shall be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and DEPARTMENT, and made a part of this agreement. In Witness Whereof,the parties hereby execute this grant agreement Washington State Department of Ecology City of Renton Ecology Signatory Date Signature,Authorized Official Date Approved as to form by Assistant Attorney General Print Name of Authorized Official Title of Authorized Official Federal I.D.#91-6001271 Page 19 of 19 CITY OF RENTON COUNCIL AGENDA BILL ( Ara: « CA Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems Division December 10, 2007 Staff Contact Chris Barnes, Operations Manager Agenda Status Ext. 7220 Consent X Subject: Public Hearing.. Correspondence.. Proposed Changes to City Code 10-12-26: Expand Ordinance X Truck Routes to include the Houser Way Bypass,North Resolution 8th Street and Logan Avenue North Old Business Exhibits: New Business X Issue Paper Study Sessions Ordinance Information Recommended Action: Approvals: Refer to Transportation Committee Legal Dept X Finance Dept I Fiscal Impact N/A Expenditure Required... N/A Transfer/Amendment N/A Amount Budgeted.. N/A Revenue Generated N/A Amount Needed City Share Total Project. N/A SUMMARY OF ACTION: The North Renton residents have reported more trucks driving through their neighborhood to and from The Landing site and Stoneway. Designating Houser Way Bypass,North 8th Street, and Logan Avenue North as official truck routes will ensure orderly truck traffic movements on major roads in the area,thus minimizing conflict with the general vehicular and pedestrian traffic. STAFF RECOMMENDATION: Approve the ordinance designating the Houser Way Bypass, Houser Way North from Sunset Boulevard North to North 8th Street;North 8th Street, from Houser Way North to Logan Avenue North; and Logan Avenue North, from North 6th Street to Park Avenue North, as official truck routes. H:Trans/admin/agenda2007/Adding Truck Routes to N Renton_agenda bill f �ti`S O� PLANNING/BUILDING/ ,.. , �� , PUBLIC WORKS DEPARTMENT o� MEMORANDUM DATE: December 10, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor FROM: "Clf Gregg Zimmerma inistrator STAFF CONTACT: Chris Barnes, Transportation Operations Manager, x7220 SUBJECT: Proposed Changes to City Code 10-12-26: Expand Truck Routes to include the Houser Way Bypass,North 8th Street and Logan Avenue North ISSUE: Should City Code 10-12-26, Truck Routes, be expanded to include new truck routes within North Renton? r RECOMMENDATION: Approve the ordinance designating the Houser Way Bypass, Houser Way North from Sunset Boulevard North to North 8th Street; North 8th Street, from Houser Way North to Logan Avenue North; and Logan Avenue North, from North 6th Street to Park Avenue North, as official truck routes. BACKGROUND: The Landing retail and residential mixed-use project with ongoing building construction within the North Renton area, combined with The Boeing Company, businesses on Houser Way North,north of North 8th Street, and deliveries to and from the new businesses in the area already generate high levels of truck traffic on all major and side streets in the general vicinity. As more businesses open, the traffic will increase. Designating the Houser Way Bypass,North 8th Street, and Logan Avenue North as official truck routes will ensure orderly truck traffic movements on major roads in the area, thus minimizing conflict with the general vehicular traffic and pedestrian traffic as well. cc: Chris Barnes,Transportation Operations Manager Connie Brundage,Administrative Secretary lore h:\division.s\transpor.tat\admin\agenda 2007\adding truck routes in n renton issue paper.doc 10-12-26 10-12-28 N. presence of other traffic; or 2) that degree of B. Penalty: Violation of this Section shall be a attentiveness as will allow the driver of a traffic infraction. (Ord. 4328, 10-21-91) motor vehicle to observe anything resting on or traveling on the roadway in time to take appropriate action as circumstances require. 10-12-27: AVOIDING INTERSECTION: (Ord. 4286, 8-13-90) It is unlawful for any person operating a motor vehicle on the roadways of the City, upon B. Penalty: Inattentive driving shall be a traffic approaching or leaving an intersection, to proceed infraction. Any person found to have commit- across any private property in such a way as to ted the infraction of inattentive driving shall avoid the intersection or any traffic control device be fined in accordance with the most recent controlling the intersection, unless so directed by bail schedule which has been adopted by the lawful authority. Any violation of this Section Renton Municipal Court. (Ord. 4462, 7-25-94, shall be considered an infraction. Any person eff.retroactive to 7-1-94) found to have committed the infraction of avoiding intersection shall be fined in accordance with the most recent bail schedule which has been adopted 10-12-26: TRUCK ROUTES: by Renton Municipal Court. (Ord. 4462, 7-25-94, eff. retroactive to 7-1-94) A. Designated Truck Routes: Trucks over twenty six thousand (26,000) pounds gross vehicle weight are restricted to operating 10-12-28: MOTORIZED FOOT SCOOTERS: over one of the following designated truck routes when traveling within the City: Rain- A. Definition: A motorized foot scooter is a ier Avenue N. and S.; S. and S.W. Grady device with no more than two 10-inch or Way; Main Avenue S. between Grady Way S. smaller diameter wheels that has handle- and Bronson Way S.; Airport Way; N. 6th bars, is designed to be stood or sat upon by Street between Logan Avenue N. and Park the operator, and is powered by an internal Avenue N.; Park Avenue N. and N.E. Park combustion engine or electric motor that is Drive between Bronson Way N. and Sunset capable of propelling the device with or with- Boulevard. N.E.; N.E. Sunset Boulevard; out human propulsion. Sunset Boulevard N.; Duvall Avenue, N.E.; *4101 N.E. 3rd Street; N.E. 4th Street east of Jef- B. Duty To Obey Traffic-Control Signs And ferson Avenue N.E.; Maple Valley Highway; Rules Of The Road: Any person operating a Benson Drive S.; S.W. Sunset Boulevard; motorized foot scooter or similar device shall Bronson Way N.; Houser Way S. between obey all the rules of the road applicable to Main Avenue S. and Bronson Way N.; Logan vehicle or pedestrian traffic, as well as the Avenue N. between Airport Way and N. 6th instructions of official traffic-control signals, Street; S. 2nd Street; S. 3rd Street. signs, and other control devices applicable to vehicles, unless otherwise directed by a police Trucks which need to make deliveries off the officer. designated routes shall take the most direct arterial route to or from one of the designated C. Unsafe Use Prohibited: No motorized foot truck routes when making their deliveries. scooter shall be ridden in a negligent or When more than one delivery off the desig- unsafe manner but shall be operated with nated truck routes can be combined so as to reasonable regard for the safety of the opera- limit multiple intrusions into residential tor and other persons. neighborhoods, then there is an obligation to combine such trips. D. Use Prohibited In Certain Areas: Motorized foot scooters shall not be operated in any This Section shall not apply to buses oper- park, trail, or sidewalk, or on streets with a ated by the Renton School District, other maximum speed limit above 25 miles per schools, or other public or charitable institu- hour, or any corridor marked "No non-motor- tions on designated routes, public transit on ized vehicles." Exception: this Section shall designated routes, garbage trucks, City not apply to the use of wheelchair convey- maintenance vehicles and emergency vehi- ances when operated by a disabled person, as des. 704 City of Renton CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 10-12-26, TRUCK ROUTES, OF CHAPTER 12 OF TITLE X (TRAFFIC) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY ADDING NEW STREETS AS DESIGNATED. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Chapter 12, Traffic Code, of Title X (Traffic), of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended by adding the following section: Section 10-12-26: Truck Routes. A. Designated Truck Routes: Trucks over 26,000 pounds gross vehicle weight are lofty restricted to operating over one of the following designated truck routes when traveling within the City of Renton: Rainier Avenue N. and S.; S. and S.W. Grady Way; Main Avenue S. between Grady Way S. and Bronson Way S.; Airport Way; N. 6th Street between Logan Avenue N. and Park Avenue N.; Park Avenue N. and N.E. Park Drive between Bronson Way N. and Sunset Blvd. N.E.; N.E. Sunset Boulevard; Sunset Boulevard N.; Duvall Avenue, N.E.;N.E. 3rd Street; N.E. 4th Street east of Jefferson Avenue N.E.; Maple Valley Highway; Benson Drive S.; S.W. Sunset Boulevard;Bronson Way N.; Houser Way S. between Main Avenue S. and Bronson Way N.; Logan Avenue N. between Airport Way and N. 6th Street; S. 2nd Street; S. 3rd Street, Houser Way Bypass—Houser Way N from Sunset Blvd. to N 8th Street; N 8TH Street from Houser Way n to Logan Avenue N; Logan Avenue N from n 6TH St to Park Avenue N. Now 1 ORDINANCE NO. Trucks which need to make deliveries off the designated routes shall take the most direct arterial route to or from one of the designated truck routes when making their deliveries. When more than one delivery off the designated truck routes can be combined so as to limit multiple intrusions into residential neighborhoods, then there is an obligation to combine such trips. This section shall not apply to buses operated by the Renton School District, other schools, or other public or charitable institutions on designated routes, public transit on designated routes, garbage trucks, city maintenance vehicles and emergency vehicles. B. Penalty: Violation of this section shall be traffic infraction. C. Severability: If any provision of this section or its application to any person or circumstance is held invalid, the remainder of this section or the application of the provision to other persons or circumstances shall not be affected. SECTION II. This Ordinance shall be effective upon its passage, approval, and thirty days after publication. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:13 92:10/16/07:ch Nod 2 CITY OF RENTON COUNCIL AGENDA BILL AI#: m r° Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems December 10, 2007 Staff Contact Bill Wressell, ext. 7400 Agenda Status Consent X Subject: Public Hearing.. CAG# 07-104 Correspondence.. 2007 Street Overlay with Curb Ramps Ordinance Contractor: Lakeside Industries Resolution Old Business Exhibits: New Business X Final Pay Estimate Study Sessions Notice of Completion Information Recommended Action: Approvals: Legal Dept Council Concur Finance Dept X Other Fiscal Impact (317.012108) Expenditure Required... $62,787.31 Final Pay Est. Transfer/Amendment. N/A Amount Budgeted Revenue Generated -0- Street Overlay Program $ 606,000.00 Arterial Rehab. Program $ 240,000.00 Rainier Av. S. Widening $ 20,690.00 Water Main Replacement Program $ 63,971.00 Total $ 930,661.00 Total Project Budget $ 930,661.00 City Share Tot. Project100% SUMMARY OF ACTION: The project started on August 6, 2007, and was completed on November 20, 2007. The original contract amount was $856,702.77, and the final contract amount is $850,767.39. Of the $850,767.39 final contract amount, the following amounts will be paid by: Street Overlay Program, $526,106.75; Arterial Rehabilitation Program, $240,000.00; the Rainier Avenue South Widening Project, $20,689.77; and the Water Main Replacement Program, $63,970.87. STAFF RECOMMENDATION: Council accepts completion of the project and approves payment of the Final Pay Estimate in the amount of $62,787.31. The contractor (Lakeside Industries) has a retainage bond on file with the City. H:\Division.s\TRANSPOR.TAT\ADMIN\Agenda 2007\Overlay.doc/ TO: FINANCE DIRECTOR FROM: TRANSPORTATION SYSTEMS DIRECTOR CONTRACTOR: Lakeside Industries CONTRACT NO. CAG 07-104 ESTIMATE NO. 4 FINAL PROJECT: 2007 STREET OVERLAY WITH CURB RAMPS 1. CONTRACTOR EARNINGS THIS ESTIMATE $ 62,394.37 2. SALES TAX @ 8.90% $ 392.94 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $ 62,787.31 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $ 783,144.91 5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE $ 62,394.37 6. SUBTOTAL-CONTRACTOR PAYMENTS $ 845,539.28 10. SALES TAX PREVIOUSLY PAID $ 4,835.17 11. SALES TAX DUE THIS ESTIMATE $ 392.94 12. SUBTOTAL-SALES TAX $ 5,228.11 *(95%xUUNEI) **(RETAINAGE:5%) GRAND TOTAL: $ 850,767.39 FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR(Lines 5 and 11): Transportation-Street Overlay ACCOUNT 317.012108.016.5950.0030.67.000000[25207]5354 $ 53,252.00 #4 Transportation-Arterial Rehabilitation ACCOUNT 317.012186.016.5950.0030.67.000000[25437]5354 $ - #4 Transportation-Rainier Ave S Widening ACCOUNT 317.012308.016.5950.0030.67.000000[25563]5354 $ 4,727.37 #4 Water Engineering-Water Main Replacement Project ACCOUNT 425.000500.018.5960.0034.65.055170 $ 4,807.94 #4 $ 62,787.31 TOTAL THIS ESTIMATE: $ 62,78731 cot CHARTER 116,LAWS OF 1965 CITY OF RENTON CERTIFICATION I,THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY,THAT THE MATERIALS HAVE BEEN FURNISHED,THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN,AND THAT THE CLAIM IS A JUST,DUE AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON,AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM SIGNED: •The Contractor(Lakeside Industries)has a retainage bond on file with the City SIGNATURES: /�� Contractor: "V[,(V2/ Date: Project Manager: // , Date: I 0 Approved By: , j Date: sportauon Design Engineer) Ill Approved By: Date:// S6 -O (Transportation Design Supervisor) .) ) .111 C Project: 2007 STREET OVERLAY WITH CURB RAMPS Contract Number: CAG 07-104 Closing Date: 11/16/2007 Contractor: Lakeside Industries Item Description Unit Est. Unit 11/5 11/6 11/7 11/8 11/9 11/13 11/14 11/15 11/16 Previous Previous This This Total Total No. Quantity Price Quantity Amount Quantity Amount Quantity Amount SCHEDULE"A" 001. Mobilization Lump Sum 1.00 $2,000.00 1.00 $2,000.00 0.00 $0.00 1.00 $2,000.00 002. Traffic Control Lump Sum 1.00 $8,000.00 1.00 $8,000.00 0.00 $0.00 1.00 $8,000.00 003. Asphalt Concrete Paving(Overlay) • Ton 330.00 $67.00 449.28 $30,101.76 0.00 $0.00 449.28 $30,101.76 HMA Class 1/2"PG 64-22 004. Removal of Asphalt Concrete Square Yard 530.00 $13.00 619.00 $8,047.00 0.00 $0.00 619.00 $8,047.00 Pavement(by Cold Planing) 005. Adjust Manhole Each 3.00 $265.00 1.00 7.00 $1,855.00 1.00 $265.00 8.00 $2,120.00 006. Adjust Valve Box Each 8 00 $200.00 1500 $3,000.00 0.00 $0.00 15.00 53,000 00 007. Plastic Stop Bar(18"Wide) Linear Foot 76 00 $6.00 10.00 54.00 $324.00 10.00 $60.00 64.00 $384.00 008. 4"Raised Pavement Marker Each 2.00 $10.00 9.00 0.00 $0.00 9.00 $90.00 9.00 $90 00 Type 2,Blue 009. Temporary Water Pollution/Erosion Control Lump Sum 1.00 $500.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 010. Finish and Clean Up Lump Sum 1.00 $1,000.00 1 00 $1,000.00 0.00 $0.00 1.00 $1,000.00 011. Change Order#5--Additional Mob and Traffic Control Lump Sum 1.00 $4,000.00 0.00 $0.00 1.00 $4,000.00 1.00, $4,000.00 $4,415.00 \j $58,742.76 8.9%Sales Tax $392.94�/J I $5,228.11 Total Schedule A $4,807.94 W $63,970.87 SCHEDULE"B" 001. Mobilization Lump Sum 1.00 $60,000.00 0.25 0.75 $45,000 00 0.25 $15,000.00 1.00 $60,000.00 002. Traffic Control Lump Sum 1.00 $75,000.00 0.25 0.75 $56,250.00 0.25 $18,750.00 1.00 $75,000.00 003. Asphalt Concrete Paving(Overlay) Ton 5,888.00 $67.00 5141.72 $344,495.24 0.00 $0.00 $141.72 $344,495.24 HMA Class 1/2"PG 64-22 Project: 2007 STREET OVERLAY WITH CURB RAMPS Contract Number: CAG 07-104 Closing Date: 11/16/2007 Contractor: Lakeside Industries Item Description Unit Est. Unit 11/5 11/6 11/7 11/8 11/9 11/13 11/14 11/15 11/16 Previous Previous This This Total Total No. Quantity Pnce Quantity Amount Quantity Amount Quantity Amount 004 Removal of Asphalt Concrete Square Yard 18,654 00 $3.25 11928.78 $38,768.54 0.00 $0.00 11928.78 $38,768.54 Pavement(by Cold Planing) 005. Adjust Monument Each 1400 $12500 100 1.00 1.00 6.00 3.00 200 8.00 $1,000.00 14.00 $1,750.00 22.00 $2,750.00 006. Adjust Manhole Each 65 00 $265.00 4.00 1.00 400 5.00 8.00 8.00 9.00 6.00 1.01 33.00 $8,745.00 46.00 $12,190 00 79.00 $20,935.00 007. Adjust Valve Box Each 60.00 $200.00 2.00 2.00 4.00 3.00 44.00 $8,800.00 11.00 $2,200.00 55.00 $11,000.00 008. Adjust Catch Basin Each 1 00 $265.00 1.00 $265.00 0.00 $0 00 1.00 $265.00 009. Adjust Meter Box Each 1.00 $265.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 010. 4"Raised Pavement Marker Each 2,465.00 $1.75 2343.00 $4,100.25 0.00 $0.00 234300 $4,100.25 Type 1,Yellow 011. 4"Raised Pavement Marker Each 226.00 $3.95 317 00 $1,252.15 0.00 $0.00 317.00 $1,252.15 Type 2d,Yellow 012. 4"Raised Pavement Marker Each 504.00 $1.75 864.00 $1,512.00 0.00 $0.00 864.00 $1,512.00 Type 1,White 013. 4"Raised Pavement Marker Each 92.00 $3.95 125.00 $493.75 0.00 $0.00 125.00 $493.75 Type 2e,White 014. 4"Raised Pavement Marker Each 22.00 $10.00 37.00 0.00 $0.00 37.00 $370.00 37.00 $370.00 Type 2,Blue 015. Plastic Crosswalk Linear Foot 1,120.00 $2.00 2109.00 $4,218.00 0.00 $0.00 2109.00 $4,218 00 (8"Wide) 016. Plastic Stop Bar(18"Wide) Linear Foot 170.00 $6.00 24.50 257.00 $1,542.00 24.50 $147.00 281 50 $1,689.00 017. Plastic Arrow Each 27.00 $55.00 16.00 13.00 0.00 $0.00 29.00 $1,595.00 29.00 $1,595.00 018. Stop Legend Each 4.00 $100 00 4 00 $400 00 0.00 $0.00 4.00 $400.00 019 Induction Loops Each 27.00 $700.00 24.00 $16,800.00 0.00 $0.00 24.00 $16,800.00 020. 4"White Edge of Road Line Linear Foot 890.00 $1.00 730.00 $73000 0.00 $0.00 730.00 $730.00 021 Curb Ramp,Cement Concrete,Type 1 Each 4.00 $1,600.00 4.00 $6,400.00 0.00 $0.00 4 00 $6,400.00 )* >; r a ) Project. 200/STREET OVERLAY WITH CURB RAMPS / Contract Number: CAG 07-104 Closing Date: 11/16/2007 Contractor: Lakeside Industnes Item Description Unit Est. Unit 11/5 11/6 11/7 11/8 11/9 11/13 11/14 11/15 11/16 Previous Previous This This Total Total No. Quantity Pnce Quantity Amount Quantity Amount Quantity Amount 022 Curb Ramp,Cement Concrete,Type 2 Each 1.00 $1,800.00 0 00 $0.00 0 00 $0.00 0.00 $000 023. Curb Ramp,Cement Concrete,Type 2-(1) Each 23.00 $1,800.00 28 00 $50,400.00 0.00 $0.00 28.00 $50,400 00 One Only 024. Curb Ramp,Cement Concrete,Type 3A Each 1.00 $3,000.00 0.00 $0.00 0.00 $0.00 0 00 $0.00 025 Remove and Replace Small Island Each 1.00 $13,000 00 1 00 $13,000.00 0.00 $0.00 1.00 $13,000.00 026. Remove and Replace Large Island Each 1.00 $15,000.00 1.00 $15,000.00 0.00 $0.00 . 1.00 $15,000.00 027. Install Truncated Domes On Square Foot 78.00' $50.00 130.00 $6,500.00 0.00 $0.00 130.00 $6,500.00 Exising Curb Ramps 028. Sawcut Concrete 4-6" Linear Foot 265.00 $5.00 1182.00 $5,910.00 0.00 $0.00 1182.00 $5,910.00 029. Sawcut Asphalt 4-8" Linear Foot 1,070.00 $5.00 636.50 $3,182.50 0.00 $0.00 636.50 $3,182.50 030. Crushed Surfacing Top Course Ton 30.00 $10.00 46.60 $466.00 0.00 $0.00 46.60 $466.00 031. Remove Concrete Curb and Gutter Linear Foot 864.00 $15.00 914 00 $13,710 00 0.00 $0.00 914.00 $13,710.00 032. Remove Concrete Sidewalk or Curb Ramp Square Yard 438.16 $55.00 479 30 $26,361.50 0.00 $0.00 479.30 $26,361.50 033 Remove Asphalt at Curb and Gutter Square Yard 276.91 $10.00 237.96 $2,379.60 0.00 $0.00 237.96 $2,379 60 034. Concrete Curb and Gutter Linear Foot 126.00 $23.50 204.00 $4,794.00 0.00 $0.00 204.00 $4,794.00 035. Cement Concrete Sidewalk Square Yard 100.00 $62.00 141.88 $8,796.56 0.00 $0.00 141.88 $8,796.56 036. Asphalt Concrete Patch at Curb&Gutter Ton 56.87 $115.00 69.60 $8,004.00 0.00 $0.00 69.60 $8,004.00 HMA Class 1/2"PG 64-22 037. Install Sod Square Yard 26.66 $20.00 25.56 $511.20 0.00 $0.00 25.56 $511.20 038. Topsoil,Type A Cubic Yard 4.55 $75.00 6.50 $487.50 0.00 $0.00 6.50 $487.50 Project. 2007 STREET OVERLAY WITH CURB RAMPS Contract Number: CAG 07-104 Closing Date: 11/16/2007 Contractor: Lakeside Industries Item Description Unit Est. Unit 11/5 11/6 11/7 11/8 11/9 11/13 11/14 11/15 11/16 Previous Previous This This Total Total No. Quantity Price Quantity Amount Quantity Amount Quantity Amount 039 Relocate Existing Sign Each 13.00 $10000 13.00 $1,300.00 0.00 $0.00 13.00 $1,300.00 040. Adjust Utility Box Each 4.00 $265.00 6.00 $1,590.00 0.00 $0.00 6.00 $1,590.00 041. Temporary Water Pollution/Erosion Control Lump Sum 1.00 $1,000.00 1.00 $1,000.00 0.00 $0.00 1.00 $1,000.00 042 Finish and Clean Up Lump Sum 1.00. $5,000.00 0.25 0.75 $3,750.00 0.25 $1,250.00 1.00 $5,000.00 043. CO#1 Install Asphalt on Shattuck Ave.S. Ton 180.00 $ 88.68 180.00 $15,962.40 0.00 $0.00 180.00 $15,962.40 044. CO#2 Remove Asphalt from Gutter Top Lump Sum 1.00 $ 2,000.00 1.00 $2,000.00 0.00 $0.00 1.00 $2,000 00 045. CO#3 Remove and Replace Thermoplastic Lump Sum 1.00 $ 2,939 96 1.00 $2,939.96 0.00 $0.00 1.00 $2,939.96 046. CO#4 Adjust Utility Castings on Shattuck An S Lump Sum 1.00 $ 4,727.37 1.00 0 00 $0.00 1.00 $4,727.37 1.00 $4,727.37 1 4 Total Schedule B $57,979.37 Y $786,796.52 - ( ) Total All Schedules(A+B) $62,787.31�.,�� ^' $850,767.39 \J` �4" Y� SIGNATURES. fir , I\.f1 Contractor: � Date. / Project Manager: if}L�a,�,,,,,, -2-19-// U)A-,-0 0 u e Date: (t/ZA (0..3c Approved By. %U r tv( 1- Date* 1/ "Flo 7 (Transportation Design Engineer) ((( Approved By: o Date: 1,l�/9/d7 Ciro,nsinrtaf'/on 17c5-jc' Sri -j sor) siArR State of Washington Reg.No.: t Department of Revenue Audit Procedures&Administration Date: November 29, 2007 PO Box 47474 '�1889 a Olympia,Washington 98504-7474 NIS NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTMENT USE ONLY City of Renton Assigned To 1055 South Grady Way Renton, WA 98055-2132 Date Assigned Notice is hereby given relative to the completion of contract or project described below. Description of Contract 2007 Street Overlay with Curb Ramps CAG-07-104 Contractor's Lakeside Industries Telephone No. Name (253) 631-3611 Contractor's Address 18808 S.E. 257th Street Covington,WA 98042 Date Work Commenced Date Work Completed Date Work Accepted August 6, 2007 November 20, 2007 November 20, 2007 Surety or Bonding Co. Parker,Smith, and Feek, Inc. `' Agent's Address Noel Geary 2233 112th Ave NE Bellevue,Wa. 98004 Contract Amount: $ 856,702.77 Amount $ 850,767.39 Disbursed: Additions or $ --11,163.49 Amount $ 0.00 Reductions: Retained: Sales Tax: $ 5,228.11 Total: $ 850,767.39 Total $850,767.39 By (Disbursing Officer) Phone No: The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504-7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. FORM REV 31 0020(12-92) H:forms/notcomplt/ I CITY OF RENTON COUNCIL AGENDA BILL AI#: • o Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems December 10, 2007 Staff Contact James Wilhoit, Transportation Agenda Status Project Manager, ext. 7319 Consent X Subject: Public Hearing.. Correspondence.. NE Sunset Boulevard (SR 900)/Duvall Avenue NE Ordinance Intersection Improvements Project Resolution CAG 05-165 1 Old Business Sanders General Construction Company Exhibits: New Business X Study Sessions Final Pay Estimate Information Notice of Completion Recommended Action: Approvals: Legal Dept Council Concur Finance Dept Other 414001 Fiscal Impact: (317.012194) Expenditure Required... $2,562,882 Transfer/Amendment. N/A Total Project Budget $2,642,000 Revenue Generated $364,800 (Fed HES Grant) SUMMARY OF ACTION: The contract was awarded on February 6, 2006, and was completed on November 17, 2006, with the punchlist completion date on September 10, 2007. The original contract amount was $1,655,345.54, and it was increased to $1,812,478.05 with the authorization of Change Order 1 for $157,132.51. The final construction contract amount is $2,128,038.10, which exceeds the contract amount of $1,812,478.05 due to inclusion of overruns in original bid item quantities that were not included in the approved change order because they were not considered to be changes in scope, but only overages in quantities. Total cost is under the budget. STAFF RECOMMENDATION: Accept completion of the contract, approve payment of the Final Pay Estimate of$4,001.73, and approve release of retainage for the full project in the total amount of$99,033.87 after 60 days, subject to the required authorization. H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\jwilhon\duvall\HES IS\construction\payestl I\Final PayEstimate for Duvall Instersection.doc ti`SY Of PLANNING/BUILDING/�� ® , PUBLIC WORKS DEPARTMENT • sf$�N�o� MEMORANDUM DATE: December 10, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: .j.."•)2._Kathy Keolker, M ort FROM: Gregg Zimmermkpr, cdfninistrator STAFF CONTACT: James Wilhoit, Transportation Design Project Manager, x7319 SUBJECT: NE Sunset Boulevard (SR 900)/Duvall Avenue NE Intersection Improvements Project CAG 05-165 Sanders General Construction Company ISSUE: Should Council accept completion of the contract and approve payment of the final pay estimate to Sanders General Construction Company for the NE Sunset Boulevard (SR 900)/Duvall Avenue NE Intersection Improvements Project? RECOMMENDATION: Accept completion of the contract, approve payment of the Final Pay Estimate of$4,001.73, and approve release of retainage for the full project in the total amount of$99,033.87 after 60 days, subject to the required authorization. BACKGROUND: The current contract amount is $1,812,478.05 (original award amount of$1,655,345.54 plus authorized Change Order 1 of$157,132.51) Contract payments to date (including the requested final payment)total $2,128,038.10. Current approved budget for the project (including utility-funded water main improvements and wastewater improvements) is $2,642,000. Total project expenditures are $2,562,882. Toni Nelson,Council President Members of the Renton City Council Page 2 of 2 December 10,2007 *4409 Contract payments to date of$2,128,038.10 exceed the approved contract amount of $1,812,478.05 because the contract payments include overruns in original bid item quantities that were not included in the approved change order because they were not considered to be changes in scope,but only overages in quantities and are covered by the budget. cc: Peter Hahn,Deputy PBPW Administrator—Transportation Bob Hanson,Transportation Design Supervisor James Wilhoit,Transportation Project Manager Connie Brundage,Transportation Administrative Secretary H Trans/Admin/AgendaBill 2007/Final PayEstimate for Duvall Intersection issue paper TO: FINANCE DIRECTOR 7/26/2007 FROM: TRANSPORTATION SYSTEMS DIRECTOR `lr, CONTRACTOR: (Sanders Gen.Const. CONTRACT NO. CAG#05-165 STPH-0900(21) ESTIMATE NO. 11 PROJECT: NE Sunset Blvd(SR-900)/Duvall Ave NE Intersection 1. CONTRACTOR EARNINGS THIS ESTIMATE $3,678.06 2. SALES TAX @ See Summary Sheet $323.67 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $4,001.73 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $1,878,149.25 5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE $3,494.1 6. SUBTOTAL-CONTRACTOR PAYMENTS $1,881,643.4 7. RETAINAGE ON PREVIOUS EARNINGS $98,849.97 • 8. ** RETAINAGE ON EARNINGS THIS ESTIMATE $183.90 9. SUBTOTAL-RETAINAGE $99,033.87 10. SALES TAX PREVIOUSLY PAID $147,037.15 11. SALES TAX DUE THIS ESTIMATE $323.67 12. SUBTOTAL-SALES TAX $147,360.82 * (95%xLINEI) ** (RETAINAGE:5%) GRAND TOTAL: $2,128,038. FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR(Lines 5 and 11): 411111W SCHEDULE A-Transportation ACCOUNT 317.012301.016.5950.0030.67.000000 25259/5354 $3,817.83 SCHEDULE B-Water Main Improvements ACCOUNT 425.000500.018.5960.0034.65.055580 55580/5354 $0.00 SCHEDULE C-Wastewater Sunset Sewer Interceptor ACCOUNT 426.000400.018.5960.0035.65.045000 45400/5354 $0.00 ACCOUNT 317.012301.016.5950.0030.67.000000 25259/5354 $0.00 RETAINED AMOUNT(Line 8): SCHEDULE A-Transportation ACCOUNT 317.012301.016.5950.0030.67.000000 $183.901/ SCHEDULE B-Water Main Improvements ACCOUNT 425.000500.018.5960.0034.65.055580 55580/5354 $0.00 SCHEDULE C-Wastewater Sunset Sewer Interceptor ACCOUNT 426.000400.018.5960.0035.65.045000 45400/53.54 $0.00 ACCOUNT 317.012301.016.5950.0030.67.000000 25259/5354 $0.00 n�I TOTAL THIS ESTIMATE: $4,001.73 o CHARTER 116,LAWS OF 1965 CITY OF RENTON CERTIFICATION I.THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY.THAT THE MATERIALS HAVE BEEN FURNISHED.THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN,AND THAT THE CLAIM ISA JUST,DUE AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON.AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM SIGNED • CITY OF RENTON Planning/Building/Public Works Department NE Sunset Blvd(SR-900)/Duvall Ave NE Intersection Fed Aid.No.STPH-O900(0121)CAG 05-165 Sanders SUMMARY SHEET-Pay Est. 11 Total Schedule Al(non-sales tax portion)(incl Marl on Hand): $0.00 I Subtotal Total Schedule A2(sales tax portion)(NOT incl MOH): $300.00 8.8%Sales Tax Schedule A(sales tax portion): $26.40 Subtotal Total Schedule A2 Mat'I on Hand: $0.00 Total Schedule A2: $326.40 TOTAL SCHEDULE A: $326.40 Intersection/Roadway Improvements Subtotal Total Schedule B(sales tax portion)(NOT incl MOH): $0.00 8.8%Sales Tax Schedule B(sales tax portion): $0.00 Subtotal Total Schedule B Matt on Hand: $0.00 TOTAL SCHEDULE B: $0.00 Water Main Improvements , Trans,Funded WW Funded Subtotal Total Schedule C(sales tax portion)(NOT incl MOH): $0.00 0.00 0.00 8.8%Sales Tax Schedule C(sales tax portion): $0.00 Subtotal Total Schedule C Mat'I on Hand: $0 0 TOTAL SCHEDULE C: $0.00 $ - $ Wastewater Sunset Sewer Interceptor Subtotal Total Change Order No.1 $3,378.06 8.8%Sales Tax Change Order No 1: $297.27 TOTAL SCHEDULE Change Order No.1 $3,675.32 GRAND TOTAL FOR SCHEDULES A,B&C: $4,001.73 C/U I,e.3nY FSIII alp -.1*".. . NE Sunset Boulevard(SR 900)/Duvall Avenue NE Intersection Improvements Project PROGRESS ESTIMATE No. 10 Work Completed December 1 -January 26,2006 (Summary Page) PMX Recommend for Payment By Date.7-26-07 Sanders General Construction Approved By: Date City of Renton Public Works Dept.,Approved for Payment: - ' ' J - 1 t/i(L,/t Dat..-7/2- -1/61 Renton City Administrator,Approved for Payment: Date Tole!Earned.,,,s Estunate= $3 678 06 J.- yg.__9.:5'. i ,2 ,5.'... E- !, SalesTan T nis Esfirnate= $323 67 ,E.- Stored Mater,la AddlDeauct. 80 00 .11.51.;i5:-,;'is' Less fletanage Trds Esi.mate y, 316390 15' lil:::2E..2 PA..114,779-024 CAGOS-165 F.Ald STPX.0001, Total Due Thsi Estimate., $3,817.83 CONTRACT SUMMARY Earned i_iales Tao Stored Materials Retainage Total Original Contract Amount $1,655,345.54 Progress Payment No 1= $214,423 57 114,309 83 $42,147 19 $12,828 54 $25005205 Change Order No 1 $157,132 51 Progress Payment No 2= $174,078 99 'l 3 104.67 ($17,226 141. $7,842.64 $162,114.88 Progress Payment No 3. $192054 85 111,555 68 ($2,615 001 $9,471 99 $191,523 54 Progress Payment No.4= $232,956 30 .1(4154 18 ($22,306.051 $10,532 51 $218,271 92 Progress Payment No 5. $167 530 39. $13,931 18 Progress Payment No 6= $367,948 49 5, 85722 $0 00 $18,397 42 $381,408 28 Progress Payment No 7= $225,052 60 $17,788 57 60 00 $6,376.52 5173,084 99 00 00 $11,282 03 0232,158 53 Progress Payment No 13. $205,952 18 $10,358 14 $000 $10,297 61 $206,312 71 Progress Payment No 9. $54,606 67 Si 3.70 $0 00 $2,730 33 $55,076 03 Progress Payment No 10= $141,795 21 3,12,477 98 $0 00 $7,089 76 $147,189 42 Progress Payment No 11. $3,678 06 $323 67 $0.00 $183 90 $3,817 Si Revised Contract Amount $1Al2,478.05 Total Amounts to Date= $1,980,677 23 $147790.82 $0.00 $99,03.87 $2,020,004.18 1 _ ::- --'' -: :: :' -_'-'-: - .-' .--:.1: ! 1. _ : -' ! S !r_-Ill li :g.i::=1,, -., ,.. .•':,!..s' ''._ Percent Complete(based on total earned to date) 1280/ --..: •-• - ----:. : ' iii. - i: -"'-'_ .-''•-i t - - -_ - er --; i- 71, ,: -.H ,- :i'i :'-' - -, -. 'i'''''i Percent Complete(based on estimated Balance to finish) 100.0% ....•-.. ; .:.: .-.. .. : : i .. i- .: - , - -: ;'-- --- :',!_.-I. _.i.= •,' i.- - - i. -,i .- •-' -.-, - - _- - -- ,. --. - --- ;:i Percent Complete(based on total working days completed to date) .......... I ) ) „ ,) � • _ • Pay Estimate No.9 BID ITEM SUMMARY Bid Item Item Estimated Previous TTD Contract Estimated Balance No Quantity Description of Item(Specification Section) Unit Orion Amount a.bid Oty Previous Amount Oty thin Oct Amount thin Est Only To Data Amount to Date Balance to Finish Percent Complele Schedule A State-Sales tax A101 I LS Mobilealon $78,00000 78,00000 100% 78,00000 000 100% 78,00000 000 000 100 00% A102 =m Clearing and Grubbing $1,20000 1,200 00 1 000 10000% A103 mm Remove Drainage Structure $22000 2.20000 1000 000 100 00% Aloe •. , 4,91400 19300 2,02650 000 19300 2,02650 2,88750 000 4124% A105 ®®•. • , ®' "� 3,06530 000 61306 3,06530 •190.30 000 106 62% A106 NM=Remove Cement Cone Curb and Geller Incl Haul 000 9323% 0107 140 Remove Extruded Curb $130 18200 15000 19500 000 15000 19500 1300 � 107 14% A108 I®Remove Eeeln,Traffic Markm•s $10000 10000 100$ 10000 000 100 10000 0-00 000 10000% A109 820®Roadway Excavation Incl Haul $2220 18,20400 72318 1605660 000 72318 16,05460 2,149.40 000 88 19% Alto 1525 Plenlnt Bituminous Pavement $400 6,10000 1,04950 4,1913 DO, 000 1,04950 4,19800 1,902.00 000 6882% AtIt ®m CL IV Rem(Conc Storm Sewer Ppe,12 Inc.Dam $12000 1,56000 Eci 000 t OD00% 01121200 Corrugated Polythelene Storm Sewer Ppe-129 Dia $31 00 37,20000 1,27760 39,60560 000 1,277.60 39,60560 -2,40560 000 106 47% A113 228®Corrugated Polylhelene Storm Sewer Ppe•18'00 $48 00 10,944 00 187 00 8,976.00 000 187 DO 8,976 00 1,968.00 0 00 82 02% A114 LF Corrugated Polyrhelene Storm Sewer Ppe•24.Dia $5500 3,52000 100 5500 000 100 5500 3,465.00 000 1 56% At15 1 EA Catch Basin Type I $800.00 6,40000 900 7,200.00 000 900 7,20000 -BO0 D0 000 11250% A116 I EA 48"Type II Catch Basin $1,88000 15,04000 700 13,160.00 000 7.00 13,160.00 1,880.00 0D0 8750% A117 • CY Gravel Backlit for Trench $47.00 2,35000 1,12386 52,82142 000 1.12386 52,82142 -50,47142 0.00 2247 72% A1t8 EA Moving Existing Hydrants $3,20000 3,20000 I 00 3,200.00 000 i oo 3,200.00 000 0.00 100005. A119 EA Water Meter Reloctan and Replacement $50000 50000 200 1,000.00 000 200 1,00000 50000 0.00 20000% A120 1 Ton Crushed Sudacmg Base Course, $4400 14,080.00 22459 9,88196 000 22459 9,88196 4,198.04 0.00 70.18% A121 550 on HMA CL 112 In PG 64-22 $6000 93,00000 2,15869 129,521 40 000 2,15869 129,52140 -36,52140 000 139 27% A122 007 Acre Seeding,Ferttltaing and Mulching $15,000.00 1,05000 005 75000 002 30000 007 1,05000 000 0.00 100 00% A123 1 LS Temporary Water Pollution Control 960000 60000 100% 60000 000 100% 60000 000 0.00 10000% 4124 1015 LF Cement Concrete Trellc Curb and Gutter $11 00 1116500 1 282 001 410200 00D 1 282 00 14 102 00 -2,93700 000 126 31% A129 mownmownType C Block Traffic Curb MIIII111113131E1M11111111111=130400 4 104 00 00D 30400 4 104 00 18900 000 9560% AI26 65 LF Removing and Reselling Beam Guardrail $3000 1,95000 5000 1,50000 000 5000 1,500.00 45000 000 7692% A127 387 LF Paint Line 0050 19350 31800 15900 000 31800 15900 3450 000 8217% A120 799 SF Plastic Crosswalk Line $300 2,39700 80500 2,41500 000 80500 2,41500 1800 000 10075% 4129 EA Plastic Traffic Arrow $6800 88400 1400 95200 000 1400 95200 -6800 0.00 107 69% A132 •HUN!Raised Pavement Marker,Type I $191 00 3,629.00 2028 3,87348 000 2028 3,87348 -24446 0D0 10674% A133 HUN•Raised Pavement Marker,Type 2 $400.00 1,2210 00 248 9'02004 000 248 95200 20800 000 8267% A134 LS Permanent Sgieng $10,500.00 10 500 00 100% 10 500 00 000 100% 10 500 00 000 000 10000% A135 ®® 0% Ilium nation System $20,50000 20,50000 100°0° 20,50000 000 100% 20,50000 000 000 10000% A136 Trento Signal System $152,000 00 152,00000 100% 152 000 00 000 100% 152,000 00 000 000 1000 0137 Traffic Control $122,000.00 122,00000 100% 122,00000 000 100% 122,00000 0.00 000 10000% A138 1,235®Structural Excavation Class Blnc Haul $23.00 28,40500 1,62930 37,47390 000 1,62930 3747390 9,068-90 0.00 131 93% A139 8,067 560009or Extra Excavation $0.30 2,42010 9,61860 2.88558 000 9,61860 2 885 58 46548 0.00 119.23% A140 111®Gravel Backdl for Ppe Zone Bedding �--03000 12.12000 21902 6,57060 000 21902 6,57060 5,54940 000 54 21% A141 Plugging Esling Ppe $10500 10500 700 73500 000 700 73500 63000 000 70000% A142 I Contractor Supplied Surveying $12,000.00 12,00000 IDO 12,00000 000 100 12,00000 000 000 10000% A143 650 Cement Cone Sidewalk 523.50 15,27500 71570 16,81895 000 71570 16,81895 -154395 000 110 11% A144 0 Cement Concrete Driveway Entrance Type l $37.00 000 12933 4,78521 000 12933 4,78521 -4,78521 0.00 2700 A145 109 Cement Concrete Driveway Entrance Type 4 $3350 3,65150 000 000 000 000 000 3,65150 0.00 000% Ai46 2 ' Cement Cone Sidewalk Ramp Type IA $850.00 1,70000 4 00 3,40000 000 400 340000 -1,70000 000 20000% A147 2 ' Cement Cone Sidewalk Ramp Type 28 $1,00000 2,00000 200 2,00000 000 200 2,00000 000 000 10000% A148 3 ' Connect to Existing Catch Basin $22000 66000 600 1,32000 000 600 1,32000 -66000 000 200 00% A149 3 ' Conned 01100141e to Enstmg Ppe $475.00 142500 100 47500 000 100 47500 95000 000 3333% A151 5 - Adjust Catch Basin $140.00 70000 1500 2,10000 000 1500 2,10000 -1,40000 0.00 30000% A152 6 ' Locking Sold Metal Cover and Frame for Catch Basin $55000 330000 600 3 300 00 000 600 330000 000 000 10000% A153 iiim®Trimming and Cleanup $12000 12000 12000 000 100% 12000 000 000 100 00% 0154 Mm Resolution of Utility Conflicts 920,00000 20 000 00 mm 39 137 07 000 196% 39 137 07 19,13730 000 195 69% A156 1 FA Minor Changes $30,000 00 30.00000 1211. 36,18549 000 121 36,18549 -6.105,49 0,00 120 62% AI56 1 FA Archaeologcal and H8toroal Salvage $10,090 00 10,00000 0% 000 00D 000 000 10,00000 000 0157 1 LS Slormwater Detenlon Vault $115,00000 115,00000 100% 115,000 DO 000 100% 115,00000 0.00 000 10000% A158 1 LS Stormwaler Wet Vault $65,000 00 65,00000 100% 65,00000 000 100% 65,00000 000 000 10000% 0159 1 FA UNdy Potholing $5,000 00 5,00000 1125% 56.22769 000 1125% 56,22769 -51.22769 000 112455% A180 t LS SPCC Plan $65000 65000 1004. 65000 _ 000 100% 65000 0.00 000 10000% Subtotal Schedule A(Sales lax portion)- 964,629.10 1,115,74074 300.00 _ 1,116,04074 -151,41164 000 10000% 138%Sales Tax Schedule A(Sales tax portion)- 84,88736 98`8519 2640 98,211 59 -13,32422 000 10000% Total Schedule A(Sales taxpodicnle 1,049,516.46 1,213,925 93 32640 1,214,252.33 -164,735,07 000 10000% Pay Estimate No.9 BID ITEM SUMMARY Bid Item Item Estimated Previous TTD Contract Estimated Balance No Quantity Description of Item(Soecilicalion Seclion) Unit Price Amount as bid Qty `Previous Amount Qty this Est Amount this Est Only To Dale Amount to Dale Balance to Finish Percent Complete Schedule A City-No Sales Tax 5103 4 EA Remove Drainage Structure $22000 89000 400 88000 000 400 88000 5000 $000 10000% A104 354 LF Remove Storm Sewer Ppe $1050 3,71700 11100 1,16550 000 11100 1,1655D $2,55150 $000 31 36°, A105 625 SY Remove Sidewalk $500 3,12500 56320 281600 0D0 56320 2,81600 $30900 $000 9011% 5106 913 LF Remove Concrete Cement Curb and Gutter Inc Haul $1 00 91300 98600 98600 000 98600 98600 '$7300 $000 10800% A109 300 CY Roadway Excavation Incl Haul $2220 6,66000 72203 16,02907 000 72203 16,02901 -$936907 $000 240 68% A110 875 SY Planin 98uminous Pavement $4 00 3,50000 598 d0 2,39360 000 590 40 2,3936C $1,10640 $$00 DD 6039- A112 579 LF Corrugated Polyethylene Storm Sewer Pipe 12..Dia $31 00 17,94900 58600 18,16606 000 58600 10,16600 821JW $000 10121% Al Id 314 LF Corrugated Polyethylene Storm Sewer Pipe 24'Ola $55 00 17,27000 352 50 19,387 50 000 352 50 19,387 50 $2,117 50 $000 112 26% _ A115 3 EA Catch BaSn Type l 080000 240000 500 4 000 00 000 500 4,00000 -$1,60000 $0 D0 166 67% 5116 11 EA 48"Type It Calch Basin • $1,880 00 20,60000 11 00 20,68000 000 I100 20,68000 $000 $000 100 00% 5117 50 CY Gravel 60061111 for Trench $4700 2,35000 64870 30,48890 000 64870 30,08890 $28,13890 $000 1297 40% 5118 3 EA Moving Posting Hydrants 53,345 00 10,03500 300 10,03500 000 300 10,03500 $O00 $000 1000D% A119 3 EA Water Meter Relochon and Replacement $50000 1,50000 300 1,50000 0D0 300 1,50000 $000 $000 10000% A120 85 Ton Crushed Surfacing Base Course $4500 3,82500 15046 6;7160 000 15045 6,77160 $2,90660 $000 177 04% A121 750 Ton HMA CL 1/2 In P06422 $6000 45,000 00 98093 58,85580 000 98093 58,855 80 -$13,055 80 $000 13D 70n 5124 955 LF Cement Concrete Traffic Curb and Sutler $11 00 1050500 90900 9,99900 _ 000 90900 9.99900 $50600 $000 95 18% 4127 942 LF Paint Line $050 47100 84000 4200p 000 840 D0 420 00 $5100 $000 8917% A129 9 EA Plastic Traffic Arrow $6800 61200 800 81400 000 800 54400 $6800 $000 8889% 8130 2 EA Plastic Tralle Letter $18500 370 D0 000 000 000 000 000 $37000 $000 000% A131 9 EA Painted Bicycle Lane Symbol $12200 1,09800 800 97600 000 800 97600 $12200 $000 8889% 5132 8 Hund Raped Palement Marker,Type 1 $19100 1,52800 875 1,67125 000 875 1,67125 -$14325 $000 10938% 8133 1 Hund Raped Pavement Marker,Type 2 $4000D 40000 086 34400 000 086 34400 $56 00 $000 8600% A138 958 CY Structural Excavation Class Blnc Haul $2300 22,03400 1,27998 29,63954 0D0 1,27998 29,43954 .57,40552 $000 133 61% A139 5147 SF Shonng or Extra Excavation $030 1,54410 3,01590 240477 000 8,01590 2,40477 .586067 $000 15574°'° A140 281 CY Gravel Backlit!l or Ppe Zone Bedding 53200 8,99200 25684 8,218.88 _ 000 25684 8,21888 577312 $000 9140% 5141 5 EA Plugging Posing Ppe $10700 53500 1500 1,605.00 000 1500 1,60500 .51,070 00 5000 30000°10 A143 640 SY Cement Cons Sdewalk $2350 15,04000 59037 13,87370 000 59037 13873 70 $1,16631 $000 9225% 5144 28 SY Cement Concrete Driveway Entrance Type l 53700 1,03600 119.33 4,41521 000 11933 441521 -$3,37921 $000 426 18% 5145 86 5Y Cement Concrete Driveway Entrance Type 4 $3350 2,88100 66130 22,15609 000 66138 22,15609 -$19,27509 $0.00 76904% 5148 2 EA Conned to Easling Catch Basin $22500 45000 300 67500 000 300 67500 .522500 5000 15000% A149 4- EA Connect Structure to Existing Ppe 550000 2,00000 300 1,50000 000 300 1,50000 $00000 $000 75.00% A150 I EA Adiust Manhole $45000 45000 1953 8,79010 _ 0.00 1953 8,79010 .98,34010 $0.00 1953 36% A151 5 EA Ad)u.Catch Basin $15000 75000 700 1,05000 000 700 105000 530000 $000 14000% A152 7,EA Locking Solid Metal Cover and Frame for Catch Basin $55500 3,08500 7001 3,88500 000 700 3,08500 $000 $000 10000% Total Schedule A(non-sales tax portion) 214,38510 306,12250 ----- 0.00 306,12250' -$91,73740 5000 142 70% Ar ) ) a ,,, ,) . Pay Estimate No.9 BID ITEM SUMMARY Bid Item Item Estimated Preylous TTD Contract Estimated Balance Na Quantity Description of Item(Specilicailon Section) OW Price Amount as bid City Previous Amount Qty Zhu Est Amount this Est Only To Date Amount to Dale Balance Io Finish Percent Complete SCHEDULE B-Water Main Improvements 8201 I LS Shoring Design Construction and Maintenance 51,300 OD 1,30000 10% 1,30000 000 1009. 1,30000 $000 $000 10000% B202 330 LF 16"Ductile Iron Water Main Pipe and F4lings $10000 33,00000 30800 30,80000 0OD 30800 30,80000 52,20000 $0.00 9333% 6203 1 EA 12"Gate Valve Assembly $5,24500 5,24500 t 00 5,24500 000 I 00 524500 $000 $000 100 00% 8204 1 EA B Inch Gale Valve Assembly 81.300 OD 1,30000 200 2,60000 000 200 2,60000 -51,30000 $000 20000% 0205 I EA Hydrant Assembly $5,70000 5,700.0 200 114000 000 200 11,40000 .55,700 00 $000 20000% 0206 2 EA Conneolan to Fasting Water Mains $6,535 00 13,070 00 200 13,07000 000 20D 13,07000 $000 $000 100.00% 6207 250 TON Selecl Trench Backlit for Water Man $3080 7,700 5771D 17,77468 00 577 10 17,77468 -$10,07468 $00 23084% 6208 20 TON Foundatan Material for Water Main 51650 3300 00 00 000 000 00 $33000 $00 00% 0209 137 TON HMA CL 1/2 In.PG64-22 $850 11,6450 9677 8,225.45 00 9677 8,22545 53,419 55 $00 70 64% 6210 10 CV Concrete for Thrust Blackings 622600 2,2600 24.0 5,424 00. 000 2400 5,4240 $3,164.00 $0.0 240 00% 0211 1 LS Removal of Enst,ny Water Utiles 62,38000 2,38000 100% 238000 000 100% 2,38000 S000 $000 10000% total Schedule EI. ,930 00 98,219.13 0.00 98,219,13 -914280 13 ao bo 117 03% SubTotallSchedule a-1 91,31584 106,862.41 0.00 1 106,862.41 .9155465 - $00 I 11703 SCHEDULE C-Wastewater Sunset Sewer Interceptor C301 1 LS Mobileation and Demobilcation 833,00000 33,000 100% 33,000 000 10% 33,0000 60.00 $00 1000% 0302 1 LS Excavation Safety Systems $900.00 900 10% 9000 00 109. 9000 $0.00 $00 12009. 0303 1 LS Temporary Water Erosion/Sedimenlalan Control $90000 90.0 10% 9000 00 10% 900.00 5000 $0.0 1000% C304 1 LS Construction Surveying,Staking,and As-Buills $2,5000 2,500 100% 25000 000 100% 2,500 $000 $00 100 00% 0305 1 LS Landscape Restoration $10000 1000 10% 1000 000 10% 1000 $000 $00 100.0% 0306 1255 LF Televwionlnspeclan of Saneary Sewers $00 7530 1,1820 700.20 000 1,18200 7020 $4380 $00 94189. C307 1200 LI PVC 5408418 Sewer Pipe 151n Dam $1140 136,800 1,14050 130,0170 000 1,14050 130,01700 $6,783. 600 9504% 0308 55 LF PVC Sewere Pipe,8"Dam $07 0 4,785 00 42 00 000 4200 3,6540 81,131 0 $00 76.36%C309 20 LF PVC Sanitary Side Sewer Ppe,6In Dam $760 7,7840 000 23400 17,78400 -92,584.00 $00 1170%0310 3 EA 54"Sanitary Sewer Manhole $3,2200 96600 00 300 9,65000 $000 $00 100% Cal1 5 EA 48"SanitarySewer Manhole $3,12500 10,7500 00 600 18,7500 $3,1200 $0.0 1200% C312 1 EA 48"Cul-In SanitarySewer $3,7500 00 00 000 00 $3,7500 $00 00% 0313 5 EA Connect to Fasting Manhole $5900 2,9500 000 500 2,95000 $000 $0.0 100% C310 20 CY Abandon basting Sanitary Sewer Main 82550 2,8050 000 1100 2,8050 52,2950 $00 55 60C315 4 EA Abandon Lestmg Sandary Sewer Manhole $5560 1,1120 00 200 1,1120 51,1120 60.0 500% G316 70 TON Gravel 005041 for Foundatan $180 4,66020 0.0 25890 4,660.20 '83,40620 $00 36986% C317 1570 TON Select Imparted Trench Backldi $1060 28,16314 00 205690 28,16314 -51152114 $00 16923% 0318 340 TON Crushed Surfacing Base Course $1060 46714 000 4407 46714 53,13686 $0.0 1296% •C319 250 TON AMA CL 1/2 In PG64.22 58500 44,25780 000 52068 44,257B0 -823,007B0 $00 20827% 0320 20 SY Remote and Replace Cone Sidewalk&Driveway $25DO 1050 000 420 1050 $395DO $00 21 0% 0321 30 LF Remove and Replace Conn Curb and Gutter $1700 00 000 000 0.0 $51000 $00 00% C-0154 1 LS Rsolution ofUllilyCantles $000 337711 00 000 100TolaI SuDSchetlule C- . ..3,65400 15,8]15 � 00 315,871 59 -537,858.59 $00 113.62% 2000088%- 24,46514 27,79570 00 27,796.70 53,331.56 $00 113.62% Total Schedule C.$ 302,478 14 343,66829 0.00 343,66829 $41,190 $00 113629. CHANGE ORDER No.1 _ • --t -- 1 LSc'benace Storm Pe00Tietween 08 UT3'5A and UTa-10A $ I I 31,34200 $31,3420 10 531,3420 00 100 31,34200 2 1 L5 Extra depth Asphalt and Concrete Rem9val(FAad and 10271 $ 6245640 562,456 40 1 0 562,456 40 0 00 I DO 62,456 40 3 1 LS Fiber Op.cs Conduit at NE corner to North protect Mil(FAO 26l $ 8,68015 58,680 15 10 $8,68015 000 100 8,6015 4 1 LS Pnvate Ingaaon System Rastoreson(FAO31) $ 2,486 87 527,486 87 0 90 524,738 18 0 10 2,748_69 1 00 27,486 87 5 r LS Addreonal landscape Restoration Recto to Grade, s 19507 30 Issues(FA432) $12,58736 095 $11,95799 005 62937 100 12,58736 6 1 1LS Trenching for Street Light System Conneawn(FA430) $ 1,87040 51,87048 10. $1,87048 00 100 1,87048 Subtotal Change Order No I. 14442326 141,045 21 3,37806 144,42326 0050088%- 12,709.25 12,411 98 29727 12,7025 Total Change Order No 1. 157,132 51 153,457 18 367532 157,13251 Change Order Totals= 157,132 51 153,45718_ 3,67532 157,13251 $0 $0 100% Project Subtotal Totala(belore real $1540,95720 $1,835,953 97 $3,678 06 $1,980,67723 '5439.720 $0 12854% Project total less taxes $1,980,677 • ��E STA:04,t State of Washington Reg.No.: o� Department of Revenue w Audit Procedures&Administration Date: September 11, 2007 `torr ay ' ova PO Box 47474 teas a Olympia,Washington 98504-7474 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: _, DEPARTMENT USE ONLY City of Renton Assigned To 1055 South Grady Way Renton, WA 98057 Date Assigned Notice is hereby given relative to the completion of contract or project described below. Description of Contract CAG05-165 NE Sunset Boulevard (SR 900)/Duvall Avenue NE Intersection Improvements Contractor's Name Sanders General Construction Company Telephone No. (425) 557-4646 Contractor's Address 5188 NW Sammamish Road, Issaquah, WA 98027 Date Work Commenced Date Work Completed Date Work Accepted February 6, 2006 September 10, 2007 September 10, 2007 Surety or Bonding Co. Travelers Casualty and Surety Company of America Agent's Address Bratrud Middleton PO Boxd 2940 Tacoma, WA 98401-2940 Contract Amount: $ 1,538,607.20 Amount Disbursed: $ 2,029,004.23 Additions or Reductions: $ 442,070.08 Amount Retained: $ 99,033.87 Sales Tax: $ 147,360.82 Total: $ 2,128,038.10 Total $ 2,128,038.10 By (Disbursing Officer) Phone No: The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia,Washington 98504-7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate,and then only in accordance with said certificate. FORM REV 31 0020(12-92) H\Drvision s\TRANSPOR TAT\DESIGN ENG\Iwilhod\duvall\HES IS\construction\HESCOMPFORM DOC CITY OF RENTON COUNCIL AGENDA BILL I Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/BoardTransportation Systems Division December 10, 2007 Staff Contact Derek Akesson, x7243 Agenda Status Consent X - Subject: Public Hearing.. Correspondence.. Rainier Avenue Improvements—Grady Way to Ordinance South 2nd Street—Design Contract with KPG, Inc. Resolution Old Business Exhibits: New Business X Issue Paper Study Sessions Supplemental Agreement#3 Information TIP #7 (2008-2013) Vicinity Map Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept Fiscal Impact: (Fund 317.12703) Expenditure Required... $ 1,569,372 (KPG) Transfer/Amendment Amount Budgeted $ 10,200,000 (2008) Revenue Generated Total Project Budget $ 29,996,391 (2008-2013) City Share Total Project.. SUMMARY OF ACTION: The scope of work included in Supplemental Agreement No. 3 to the KPG contract is for 30 percent design of the street improvements to Rainier Avenue South from Grady Way to South 2nd Street. This includes the addition of business access and transit(BAT) lanes(northbound and southbound),a free right-turn for northbound transit onto South 3rd Street, an additional left-turn lane for southbound transit onto South 7th Street, an additional right-turn for southbound transit onto Southwest Grady Way, improved transit rider facilities (benches, shelters, information kiosks, etc.), landscaped medians,vehicle left-turn restrictions, widened sidewalks (including new planter strips and pedestrian-scale lighting),new traffic signals and luminaires, and enhancements to pedestrian crossings. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to the design contract with KPG to complete 30 percent design of the Rainier Avenue Improvements—Grady Way to South 2nd Street Project(TIP#7). H:\Divisions\TRANSPOR.TAT\DESIGN ENGJASON Avenue\City Correspondance\Agenda Bill KPG Supplement Agreements No 3 doe 0 PLANNINGBUILDING/ • , PUBLIC WORKS DEPARTMENT •`e'PLNryo� MEMORANDUM DATE: December 10, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: r Kathy Keolker, Mayor FROM: ,' Gregg •Zimmerman,6. dministrator STAFF CONTACT: Derek Akesson, Transportation Design Project Manager (x7243) SUBJECT: Rainier Avenue Improvements—Grady Way to South 2nd Street—Design Contract with KPG,Inc. ISSUE: Should Council authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to the design contract with KPG to complete 30 percent design of the Rainier Avenue Improvements—Grady Way to South 2nd Street Project(TIP #7)? RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to the design contract with KPG to complete 30 percent design of the Rainier Avenue Improvements—Grady Way to South 2nd Street Project(TIP#7). BACKGROUND: In 2004, the Washington State Transportation Improvement Board (TIB) awarded $2.2 million to the City for street improvements to Rainier Avenue South from South 4th Place to South 7th Street. These improvements included an additional northbound lane on Rainier Avenue South from South 7th Street to South 4th Place and the replacement of the BNSF railroad bridge over Rainier Avenue South. In 2005, DMJM Harris was awarded a design contract for preliminary engineering. In 2006, DMJM Harris was awarded a design contract for final engineering. In 2006, at 30 percent design,the project cost was estimated to be $9 million, including the replacement of the BNSF railroad bridge over Rainier Avenue South. In 2005, Sound Transit agreed to fund $14.9 million to design and construct business access and transit (BAT) lanes on Hardie Avenue SW along with improvements to SW Sunset Boulevard to improve transit mobility through the Rainier Avenue corridor. In 2006, the TIB awarded $1.9 million to the City for street improvements to Rainier Avenue South from South 2nd Street to South 4th Place. These two projects were combined into one design contract with KPG. In Toni Nelson,Council President Members of the Renton City Council Page 2 of 2 December 10,2007 2005, the project cost was estimated to be$21.6 million, including the replacement cost of the BNSF railroad bridge over Hardie Avenue SW. In spring 2007, as the 30 percent design was nearing completion,the estimated project cost increased to $30.2 million. The revised estimate did not include the cost to replace the BNSF railroad bridge over Hardie Avenue SW. The City had no funding available to cover the cost increase, so other options were discussed. The preferred option was to abandon the Hardie Avenue SW project and shift the BAT lanes to Rainier Avenue South from South 2nd Street to Grady Way. The cost of this option was estimated to be $30 million, including the replacement of the BNSF railroad bridges over Hardie Avenue SW, Rainier Avenue South, and Shattuck Avenue South. This option also afforded the City the opportunity to combine funds from the TIB and Sound Transit into one project. When this option was presented to Sound Transit, Sound Transit stated that the revised project was "clearly superior" for transit mobility through the Rainier Avenue South corridor. Since KPG and DMJM Harris were designing separate segments of Rainier Avenue South and had progressed to 30 percent design for each, it was deemed cost effective to retain both consultants for the revised project. The difficulty was in determining the work division. Since it is problematic to design adjacent segments of a street with one alignment, it was decided to divide the work into design milestones. Therefore, KPG, Inc. will complete the 30 percent design and DMJM Harris will complete the 100 percent design for the revised Rainier Avenue project. 4 „go The scope of work included in Supplemental Agreement No. 3 to the KPG contract is for 30 percent design of the street improvements to Rainier Avenue South from Grady Way to South 2nd Street. This includes the addition of BAT lanes (northbound and southbound), a free right-turn for northbound transit onto South 3rd Street, an additional left-turn lane for southbound transit onto South 7th Street, an additional right-turn for southbound transit onto Southwest Grady Way, improved transit rider facilities (benches, shelters, information kiosks, etc.), landscaped medians, vehicle left-turn restrictions,widened sidewalks (including new planter strips and pedestrian-scale lighting), new traffic signals and luminaries, and enhancements to pedestrian crossings. A separate supplemental agreement to the DMJM Harris contract to complete the design is forthcoming. cc: Peter Hahn,Deputy PBPW Administrator—Transportation Bob Hanson,Transportation Design Supervisor Derek Akesson,Transportation Design Project Manager Connie Brundage,Transportation Administrative Secretary 13\Division s\TRANSPOR TAT\DESIGN ENGUASON\Projects\Hardie Avenue\City C'orrespondance\Issue Paper KPG Supplement Agreements No 3 doc Washington State Department of Transportation Organization and Address Supplemental Agreement KPG, Inc. Number 3 753 9th Avenue North Seattle, WA 98109 Original Agreement Number CAG 06-082 Phone: 206-286-1640 Project Number Execution Date Completion Date 9/3W2008 Project Title New Maximum Amount Payable Rainier Avenue Improvements(S Grady Way to S 2nd St) $ 1,569,372.00 Description of Work To provide the City of Renton with design services for Rainier Avenue from S Grady Way to S 2nd St. A detailed description of work is outlined in the attached scope of work(Exhibit B). The Local Agency of City of Renton desires to supplement the agreement entered into with KPG, Inc. and executed on 5/12/2006 and identified as Agreement No. CAG 06-082 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Now Section 1, SCOPE OF WORK, is hereby changed to read: The original scope of services is replaced by the scope of services described in"Exhibit B." I I Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Completion by 9/30/2008 IH Section V, PAYMENT, shall be amended as follows: Cost Plus Fixed Fee-Unchanged New maximum amount payable is$1,519,372 +50,000 (Management Reserve)_$1,569 372 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: Jason Fritzler-KPG, Inc. By: err► Consulta .'•nature Approving Authority Signature DOT Form 140-063 EF Date Revised 9/2005 Exhibit A Nutii Payment (Cost Plus a Fixed Fee) The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies,equipment,and incidentals necessary to complete the work specified in Section II,"Scope of Work."The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT'S actual cost plus a fixed fee.The actual cost shall include direct salary cost, overhead,direct non-salary costs,and fixed fee, 1. Direct Salary Costs: The Direct Salary Cost is the direct salary paid to principals, professional,technical,and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT.The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Overhead Costs:Overhead Costs are those costs other than direct costs, which are included as such on the booksof the CONSULTANT in the normal everyday keeping of its books.Progress payments shall be made at the rateshown in the heading of this AGREEMENT under"Overhead Progress Payment Rate."Total overhead paymentshall be based on the method shown in the heading of the AGREEMENT. The two options are explained as follows: a. Fixed Rate: If this method is indicated in the heading of the AGREEMENT the *14001 AGENCY agrees to reimburse the CONSULTANT for overhead at the percentage rate shown. This rate shall not change during the life of the AGREEMENT. b. Actual Cost: If this method is indicated in the heading of the AGREEMENT the AGENCY agrees to reimburse the CONSULTANT the actual overhead costs verified by audit,up to the Maximum Total Amount Payable,authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANTS cost estimate and the overhead computation is shown in Exhibit"E"attached hereto and by this reference made part of this AGREEMENT. When an Actual Cost method is used,the CONSULTANT(prime and all sub-consultants)will submit to the AGENCY within six(6)months after the end of each firm's fiscal year,an overhead schedule in the format required by the AGENCY(cost category, dollar expenditures,etc.) for the purpose of adjusting the overhead rate for billing purposes. It shall be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's overhead cost to reflect the actual rate. NINO DOT Form 140-089 EF Exhibit 0-2 Revised 6/05 Failure to supply this information by either the prime CONSULTANT or any of their sub-consultants shall cause the AGENCY to withhold payment of the billed overhead `' ew costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY, STATE and/or the Federal Government may perform an audit of the CONSULTANT'S books andrecords at any time during regular business hours to determine the actual overhead rate, if they so desire. 3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. These charges may include, but are not limited to,the following items:travel,printing, long distance telephone,supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY.The CONSULTANT shall comply with the rules and regulations regarding travel costs(excluding air, train,and rental car costs)in accordance with the AGENCY'S Travel Rules and Procedures. However,air,train,and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations(CFR)Part 31.205-46"Travel Costs."The billing for Direct Non-Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT.The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request.All above charges must be necessary for the services provided under this AGREEMENT. 4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in the heading of this AGREEMENT under Fixed Fee.This amount does not include any additional Fixed Fee,which could be authorized from the Management Reserve Fund. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled"Termination of Agreement." 5. Management Reserve Fund: The AGENCY may desire to establish a Management Reserve Fund to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s)shall be in writing and shall not exceed the lesser of$100,000 or 10%of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the Management Reserve Fund shall be made in accordance with Section XIV, "Extra Work." 6. Maximum Total Amount Payable:The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT.The Maximum Total Amount 40000 Payable is comprised of the Total Amount Authorized,and the Management Reserve Fund.The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIV,"Extra Work."No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the calculated overhead and fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III,"General Requirements" of this AGREEMENT.The billings will be supported by an itemized listing for each item including Direct Salary, Direct Non-Salary, and allowable Overhead Costs to which will be added the prorated Fixed Fee.To provide a means of verifying the billed salary costs for CONSULTANT employees, the AGENCY may conduct employee interviews.These interviews may consist of recording the names,titles, salary rates,and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,contingent upon receipt of all PS&E,plans, maps, notes,reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however,be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty(30)days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment.The CONSULTANT has twenty(20)days after receipt of the final POST AUDTT to begin the appeal process to the AGENCY for audit findings. D. Inspection of Cost Records:The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY, STATE and the United States, for a period of three (3)years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three(3)year period,the cost records and accounts shall be retained until such litigation, claim,or audit involving the records is completed. City of Renton New Rainier Avenue South SW Grady Way to S Second Street KPG Inc Scope of Work November 20, 2007 Preparation of Preliminary Engineering/Environmental Documentation and Project Design Report A. Project Description The City of Renton plans to improve Rainier Avenue between SW Grady Way and S Second Street with the following improvements: • Convert the outer lanes (1 in each direction) to Business Access/Transit (BAT) Lanes • Add a new northbound lane between S 7th Street and S 4th Place • Add a second southbound to eastbound left turn lane at the S 7th Street intersection • Add a new southbound lane between Grady Way and Hardie Avenue • The proposed roadway section will consist of: Now a 8' wide sidewalks o 5.5' wide planter strips including curb o 13' wide BAT lanes o 11' wide GP lanes o 17' wide left turn lane/median • Install new curb, gutter and 8' wide sidewalks with landscaped/irrigated 5.5' wide planters wherever possible • Install landscaped/irrigated center medians wherever possible • Modify the signal at Grady Way to accommodate the new improvements • Install new decorative pole traffic signals at the 7th Street, 4th Place, 3rd Place, 3rd Street and 2nd Street intersections • Modify storm drainage, water and sewer systems as necessary to accommodate the proposed roadway improvements • Install curbing and medians to control left turns and provide for U-turns at intersections • Resurface Rainier Avenue • Install a new lighting system comprised of decorative pedestrian/street poles • Modify franchise utilities as necessary to accommodate the proposed roadway improvements • Install street furniture (trash receptacles, bike racks, benches) along the corridor • Install gateway treatments at the Grady Way intersection, Sunset Boulevard Niueintersection and the BNSF Railroad Crossing • Install decorative bus stop and intersection paving treatments to promote the urban design character of the corridor The goal of this project will be to improve transit speed, reliability and access, provide for general purpose traffic flow and develop a more pedestrian friendly urban designed signature street along Rainier Avenue to promote more connectivity,better identity and create a vibrant downtown retail district. B. Deliverables Consultant deliverables are described in each task of the Scope of Work. The City of Renton shall provide the following: • GIS aerial mapping of the project vicinity • Utility Franchise agreements • Recent land use approvals including building and site plans • Plan reviews, comments, and approvals • Water/sewer/ surface water inventory data/ as-builts • Property owner/business mailings • Value engineering(if necessary) • Meeting room arrangements • Survey right of entries, if required • Funding commitments • Sound Transit, WSDOT, TIB coordination lead Assumptions • No major sewer/ water work will be required • The pump station at the BNSF Bridge will not require upgrades or modifications • Rainier Avenue will only require minor lowering to achieve vertical clearances at the BNSF Railroad Bridge and to match northbound and southbound roadway grades. C. Scope of Work Task 1 — Management/ Coordination /Administration 1.1 The Consultant shall provide continuous project management for the project duration (estimate 10 months) 1.2 The Consultant shall prepare a comprehensive schedule and provide updates as necessary. 1.3 The Consultant shall prepare monthly progress reports identifying work in progress, upcoming work elements, and a reporting of any delays, problems, or additional information needs. .00y1 1.4 The Consultant shall provide management and administration of all subcontractors included in this scope of work. 1.5 The Consultant shall prepare for and attend coordination meetings with City staff at regular intervals in the design process to discuss key issues and track progress (estimate 20 meetings). Deliverables: • Project schedule and necessary updates • Monthly progress reports and invoicing • Meeting agendas and summary of decisions made/needed resulting from design coordination meetings Task 2—Quality Control/Quality Assurance The Consultant shall provide internal QA/QC reviews of the following major work elements prior to submittal to DMJM Harris. 2.1 Field review completed base maps for completeness and accuracy and incorporate findings. 2.2 Provide senior review of geotechnical investigation plan and report. 2.3 Provide senior review of 30% Design, Plans and Right of Way Plans, and design *we report. Focus of review will be to identify constructability issues, traffic control and phasing concerns, and value engineering opportunities to be addressed in final design. Deliverables: • QA/QC Review Checklists of each review Task 3 —Survey and Base Maps Limits of survey: Rainier Avenue from 300' south of the Grady Way intersection to 300' north of the 2nd Street intersection. Topographic survey shall be 200 feet wide, 100 feet each side of Rainier Avenue centerline. The mapping shall extend 100' wide (50' each side of centerline) for 300' along all side streets. 3.1 Establish horizontal and vertical control points along the corridor and within the project limits described above. Basis of control will be NAVD 88 and NAD 83/91, or as used on Aurora Avenue first mile project. Approximately 12 control points will be established and will be made available for use during construction. The CONSULTANT will locate, field survey, and calculate positions for all monuments and control points throughout the project limits, using the Washington State plane coordinate system. Conventional or GPS surveying methods will be used on this project. Monuments or corners to be located and field surveyed include the following: liery • Section Corners • Side street monuments • Monuments on Rainier Avenue centerline, and any monument shown or found as indicated on survey records. 3.2 Field survey and Note Reduction. Perform note reduction on the field survey data. 3.3 Mapping work to prepare 1" = 20' topographic base map and digital terrain model (DTM) in AutoCAD format of the project within the limits described above. The base map will include building faces, building corners,building awnings, signs, trees, curbs, sidewalks, utility poles, signal poles, underground utilities, driveways, and other surface features with in the mapping area as described above. One-foot contours will be generated from the DTM. Points will be surveyed at approximately 50-ft intervals on Rainier Avenue and all side streets with in the project limits. Survey of the Rainier Ave BNSR Bridge pile caps and bridge piers will be included once construction is complete upon request by the City. 3.4 Provide supplemental field survey work to perform cross-sections at critical areas along Rainier Avenue. Cross-sections of the existing ground will be taken at 25-ft intervals along the roadway edge and where necessary up to the face of existing building. An allowance of 40 hours of field time is estimated to complete these supplemental surveys. 3.5 Consultant shall coordinate with Applied Professional Services(APS) to paint all utility locations within the project corridor so that they can be surveyed as part of the project base mapping. 3.6 Field survey to locate paint marks in task 3.5 at 50-ft intervals and surface feature (valves, manholes, catch basins,junction boxes, vaults). Irrigation systems will not be included. Utilities will be incorporated into the base map from this information. 3.7 Perform observation and measure-downs of existing storm drain catch basins and manholes. The approximate size, type(brick, concrete), and general condition of the structures to confirm suitability for continued use, and approximate size and location of storm drainage pipes will be documented. These observations will be made from the surface. 3.8 After approval of the 30% design, the Consultant shall provide supplemental field surveying in key locations (such as extended driveway reconstructions, retaining wall footings, new developments, off site stormwater facilities, etc.) update basemaps and incorporate new data into digital terrain model (DTM) for the project site. An allowance of 80 hours of field time is estimated to complete this supplemental survey and base mapping. 3.9 The Consultant shall survey up to 40 utility potholes performed during final utility Nome coordination. Deliverables: • Electronic copies of the completed base map will be available to the City upon request. Task 4 — Public Involvement 4.1 The Consultant shall prepare for and attend one(1) community open house meeting. Meeting location will be secured by the City. 4.2 The Consultant shall attend one-on-one meetings with affected property owners along the corridor to discuss the project, private property impacts, and/or right of way and easement needs (estimate 70 meetings). 4.3 The Consultant shall prepare newsletters (estimate 2) to inform citizens/businesses of design progress. Preparation of distribution lists and mailing will be by the City. 4.4 The Consultant shall prepare graphics and monthly update reports for posting on the City's project web page. Niwor 4.5 The Consultant shall prepare for and attend up to 2 City Council Meetings to update council on project progress and receive input. Deliverables: • Newsletter • Community meeting graphics • Council meeting graphics • Notes and graphics from property owner meetings Task 5—WSDOT Coordination WSDOT approvals are anticipated to include channelization, signals, illumination, and right of way plans for the entire corridor. 5.1 The Consultant shall attend up to 4 coordination meetings with WSDOT to obtain review and approval of the project design. 5.2 The Consultant shall prepare, submit, and respond to WSDOT comments for channelization, the Project Analysis Report, signal and lighting design, and right of way plan reviews. 5.3 The Consultant shall document meeting notes and phone correspondence with WSDOT. �r.r Deliverables: • Meeting notes and correspondence Task 6—Sound Transit Coordination Sound Transit approval of the Design Report and Environmental Documentation is required. 6.1 The Consultant shall attend up to 4 coordination meetings with Sound Transit to obtain review and approval. 6.2 The Consultant shall prepare, submit, and respond to Sound Transit comments. 6.3 The Consultant shall document meeting notes and correspondence with Sound Transit. Deliverables: • Meeting notes and correspondence Task 7—Utility Coordination 7.1 Request utility companies record drawings and update utility mapping. Utility as- builts will be used to verify the location and type of utilities within the limits of this project. 7.2 Coordinate with the utility companies and identify locations for potholing based on the preferred design alternative. Consultant will prepare a potholing plan for review and approval by the City. Pothole locations will be marked with pins to identify depth from existing grade to top of their facilities. This information will be incorporated into the matting accordingly. Depths of utility lines located by potholing will be designated by a symbol in the plans and provided to the construction consultant. Survey of potholing information will be included in task 3. A $15,000 allowance is included for utility potholing. 7.3 The Consultant shall distribute mailings and distribute preliminary plans to franchise utility purveyors along the corridor in order to facilitate relocation and adjustment coordination. The Consultant shall assist the City with coordination of franchise agreements. 7.4 The Consultant shall coordinate with franchise utilities to incorporate the necessary relocations, adjustments, or upgrades into the project design. Design of franchise utility relocations, adjustments, or upgrades will be completed by the utility owner and is not included in this scope of work. 7.5 The Consultant shall document meeting notes and phone correspondence with all franchise utility purveyors to ensure that utility coordination is documented. Deliverables: • Meeting notes from utility coordination Task 8— Geotechnical Investigation 8.1 Geotechnical exploration plan. The Consultant will prepare a geotechnical exploration plan that identifies the location and type (boring, test pit) of investigation to be performed at each exploration location along the project. The exploration plan will include 1"=40' plan views showing these locations and will describe any rights of entry that are needed. A written description for the type of analysis to be performed will be prepared. The Consultant will obtain and review existing information, coordinate and plan access and restoration for test holes, and identify features that affect other geotechnical design work elements. No field investigation will proceed until the geotechnical exploration plan has been approved by the City. 8.2 Field Explorations: The field exploration program will consist of borings to characterize soil and groundwater conditions to support design of retaining walls, utilities,pavement sections, and signal pole foundations. 8.3 The Consultant will develop a geotechnical engineering conclusions and recommendations in accordance with the WSDOT Standard Specifications for design and construction of the proposed roadway improvements. 8.4 Geotechnical Report The results of the field explorations, engineering analyses, and geotechnical engineering conclusions and recommendations, will be summarized in a draft geotechnical report for review by the City and the project team. Upon receipt of review comments, Consultant will address the comments and submit a signed and sealed Final Geotechnical Report. Deliverables: • Geotechnical exploration plan • Traffic control plan • One electronic copy(in pdf format) and two bound copies of the Draft Geotechnical Report • One electronic copy(in pdf format) and two bound and one unbound copies of the Final Geotechnical Report Task 9 — Environmental Documentation 9.1 The Consultant shall coordinate all environmental documentation required for the project which includes the following: • SEPA/NEPA Documentation for a SEPA Mitigated Determination of Non Significance and a NEPA Documented Categorical Exclusion. *tow' • Environmental Justice Report • Biological Assessment • Cultural and historical resources study Deliverables: • 1 electronic and 3 hard copies of each draft and final reports/documents Task 10 —Prepare 30% Plans and Design Report 10.1 The Consultant shall review previous design studies and incorporate preferred alignment onto project base maps. 10.2 Compile and review data and records from the City, other agencies, and utilities. Document the design criteria that will be used to develop and evaluate alternatives. Design criteria will be per the WSDOT Project Design Guidelines format. Prepare photo log of existing conditions along corridor to supplement the recent City photos of businesses. 10.3 The Consultant shall review alignment options and recommend minor variations to the alignment, sidewalk widths, channelization, median locations, etc. as appropriate. The variations will be prepared in collaboration with City staff with the preferred alternative used for the basis of final design and channelization approval by WSDOT. 10.4 The Consultant shall prepare 30% roadway plans based on the preferred alternative for City/WSDOT review and approval. The roadway plans will include cross sections every 50 feet and curb profiles on both sides of the road. Approximate private property restoration limits will be identified on the 30% Plans. Specific private property restoration requirements will be developed during final design. 10.5 The Consultant shall prepare 30% landscape and urban design plans for City/ WSDOT review and approval. Urban design drawings and recommendations shall be compiled/bound for presentations upon request by the City. 10.6 The Consultant shall prepare a Technical Information Report and 30% stormwater conveyance and treatment plans for City approval. 10.7 The Consultant shall prepare 30% retaining wall details for City/ WSDOT approval. 10.8 Analyze illumination to provide levels consistent with the current City illumination standards. Prepare a preliminary layout of the street illumination system and include supporting calculations as an appendix to the design report. 10.9 Analyze signalized intersections and provide equipment layout and Synchro modeling for modifications to all existing signalized intersections. 10.10 Prepare and submit WSDOT channelization plans. The plans will meet WSDOT Norm,' channelization plan requirements, including required supporting documentation, deviation requests, and design vehicle turning movement analysis. It is anticipated that channelization approval will require two (2) meetings with WSDOT staff and two (2) submittals of the Channelization Plans. 10.11 Prepare and submit WSDOT Project Analysis Report in accordance with WSDOT requirements. It is anticipated that approval will require one(1) meeting with WSDOT staff and two (2) submittals of the analysis. 10.12 Prepare preliminary construction staging concepts for the preferred alternative. Traffic control requirements and construction sequencing criteria will be described. No plans will be prepared until final design. 10.13 Estimate preliminary quantities and prepare preliminary opinions of probable cost for construction. 10.14 Compile and prepare the Draft and Final Design Report in accordance with WSDOT standards. 30% Plans showing the following information will be included with the design report submittal. o Centerline control information o Alignment layout o Channelization o Paving limits o Extent of private driveway impacts o Curb and sidewalk layout o Retaining wall type/size/location o Identification of landscape areas with proposed planting list o Urban design and gateway treatments o Illumination pole/equipment layout o Signal pole/ equipment layout with phasing diagram o Storm drainage system plan view layout o Pipe size/type and structure size/type callouts o Conflict points with franchise utilities o Preliminary right of way plans o Special details o Typical roadway sections 10.15 Assist the City with the value engineering study. The Consultant will present the proposed design to the VE team, be available for questions and follow up information throughout the week, and to attend the presentations of findings. The City will summarize the results of the VE Team's deliberations and provide them to the Consultant for a formal response. The formal response will be limited to a response letter. Coordination of the VE team, meeting locations, and schedules �wrr will be by the City. Deliverables: , • WSDOT submittals of channelization plans, Project Analysis Report, and signal design (2 submittals each) • Draft design report, 30% Plans and estimate, 5 bound, 1 unbound copy • Final design report, 30% Plans and estimate, 5 bound, 1 unbound copy • Response to VE study recommendations Task 11 —Right of Way 11.1 The Consultant shall prepare preliminary right of way plans to document existing conditions based on existing title reports and WSDOT information. 11.2 The Consultant shall finalize right of way plans based on the 30%design. The final right of way plans will identify all necessary easements and right of way acquisition. 11.3 The Consultant shall prepare all legal descriptions and exhibits to support the right of way process. It is estimated that 47 parcels will require right of way takes and/or easement acquisition. Deliverables: • Preliminary right of way plans, 11x17, will be submitted with the 30% Plans for City review and approval • Final right of way plans, 22x34, will be provided upon approval and necessary revisions to the preliminary plans— 5 copies • Final right of way plans, 22x34 mylar, will be provided following revisions due to negotiations Task 12 —Environmental Site Assessments Environmental property transfer assessments typically include an initial screening to identify conditions of potential environmental concern based on available historical and regulatory information, a Phase I Environmental Site Assessment (ESA) for those properties that require further evaluation based on the initial screening process, and follow-up Phase II sampling and analysis to document conditions at the properties and further evaluate the conditions of potential environmental concern identified during the screening and ESA. 12.1 Project Corridor Hazardous Material Information Review and Planning The Consultant will prepare a HMDR to identify properties and conditions of potential environmental concern for the project. The information developed from this will be used to plan and implement follow on Phase II activities to further evaluate and document conditions along the project corridor. The Phase II activities will be implemented as a part of Task 14 Additional Services. Deliverables: • An electronic copy(in pdf format) and two bound copies of the draft Phase I report • An electronic copy(in pdf format) and one bound and one unbound copy of the Final Phase I report Task 13.0—Grant Funding Assistance 13.1 The Consultant shall assist the City in securing additional Grant Funding for the proposed improvements. Grant funds to be considered include the TPP and AIP programs with the Transportation Improvement Board. Task 14—Additional Services The City may require other services of the Consultant. These services could include additional survey, off-site mitigation design,property acquisition services, additional permit support, or construction management and inspection. At the time these services are required, the Consultant shall provide the City with a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. Additionally, a Management Reserve Fund has been established under this supplement to support, offer recommendations, and design gateway treatments on Rainier Avenue. All work associated with the gateway treatments and any other work that the City deems Nolo ,► necessary, shall be executed by the Consultant only when written approval is obtained from the City authorizing the use of the Management Reserve Fund. The following is the estimated sheet count to complete the preliminary design (30%): Sheet Title Number of Sheets Cover 1 Sheet Index, Legend, and Abbreviations 1 Typical Sections 2 Details 4 Site Preparation Plans 10 Roadway Plans 10 Roadway Profiles 10 Intersection Plans 5 Island Details 4 Retaining Wall Plans 3 Driveway Plans and Profiles 4 Landscape Plans 10 Landscape Details 1 Urban Design Plans 10 `'S Urban Design Details 3 Private Property Restoration Plans 10 Water/ Sewer Plans 10 Illumination Plans 10 Illumination Details 2 Signal Plans (Rainier Ave & Grady Way) 4 Signal Plans(Rainier Ave & 7th Street) 4 Signal Plans (Rainier Ave &4th Place) 4 Signal Plans (Rainier Ave& 3rd Place) 4 Signal Plans (Rainier Ave& 3rd Street) 4 Signal Plans (Rainier Ave & rd Street) 4 Signal Details 3 Channelization and Signing Plans 10 Total Sheet Count 147 EXHIBIT B SCOPE OF WORK KPG Exhibit G-I CONSULTANT FEE DETERMINATION SUMMARY OF COST City of Renton Rainier Avenue SW Grady Way to S Second Street Preparation of Preliminary Engineering/Environmental Documentation and Design Report Direct Salary Direct Salary Classification Cost Total Hours Total Cost Principal in Charge $58.16 498 $28,963.68 Project Manager $44.42 764 $33,936.88 Project Engineer $38.95 1182 $46,038.90 Design Engineer $31.86 1721 $54,831.06 Survey Crew $47.07 382 $17,980.74 CADD Technician $28.75 2222 $63,882.50 Administration $20.09 316 $6,348.44 DSC Subtotal 7,085 $251,982.20 Overhead (OH) Cost (Include Salary Additives) OH Rate x DSC of 160.61% $251,982.20 $404,708.61 Fixed Fee (FF) FF Rate 30.00% $251,982.20 $75,594.6`' DSC Total $732,285.47 Direct Reimbursables Mileage $2,000.00 Title Reports (50 parcels) $25,000.00 Reproduction $15,000.00 APS $25,000.00 Reimbursable Total $67,000.00 Subconsultants Mirai Associates $53,721.00 DMJM Harris $236,090.00 Cooper Zeitz $35,026.00 Pharos $191,596.46 Widener $76,445.60 Rosewater $63,101.00 Jacobs $64,105.99 Subconsultant Total $720,086.05 (Total Agreement Amount $1,519,3 File: Rainier Fee 111907.xls Date: 11/19/2007 Page 1 of 1 Hour Summary KPG EXHIBIT G-1 Hour and Fee Estimate City of Renton Rainier Avenue SW Grady Way to S Second Street Niew Preparation of Preliminary Engineering/Environmental Documentation and Design Report November 19,2007 CATEGORY&HOURS TOTAL COSTS Proj Senior Prot. Des Survey CADD Admin 1.00 2.9061 Task Description Mgr Engr Engr Engr Crew Tech. Direct Direct $58.16 $44.42 $38.95 $31.86 $47.07 $28.75 $20.09 Hours Cost Cost 1 PROJECT MANAGEMENT/COORDINATION/ADMINISTRATION General Project Management(10 months) 40 - 40 40 120 $4,907 $14,260 Prepare and maintain project schedule 16 16 32 $1,334 $3,877 Prepare monthly progress reports and invoices 20 20 20 60 $2,453 $7,130 Mangement and administration of subconsultants _ 20 20 20 60 $2,453 $7,130 City staff c000rdination meetings(estimate 20) 40 40 20 20 20 140 $5,921 $17,208 Subtotal: 120 136 36 20 0 0 100 412 $17,069 $49,603 2 QUALITY CONTROL/QUALITY ASSURANCE Field review base maps 24 24 24 72 $2,389 $6,944 Geotechnical review 8 8 16 $667 $1,938 30%Plans/Design Report 24 24 48 $2,462 $7,155 Subtotal: 24 32 32 24 0 24 0 136 $5,518 $16,037 3 SURVEY AND BASE MAPS Establish project control 16 32 48 $2,129 $6,188 Field survey and note reduction 4 24 28 $920 $2,675 Field mapping 8 80 136 136 360 $13,172 $38,279 Supplemental survey allowance for critical areas 4 16 24 24 68 $2,485 $7,222 Coordinate field marking of utilities 4 8 16 8 36 $1,394 $4,051 Incorporate utility locates into base maps 40 40 $1,150 $3,342 Gravity utility measure downs 20 40 40 100 $3,670 $10,665 Supplemental survey allowance for expanded mapping 20 30 30 80 $2,912 $8,462 Survey of up to 40 pothole locations 4 8 8 20 $734 $2,133 Subtotal: 0 0 36 172 286 286 0 780 $28,567 $83,018 4 PUBLIC INVOLVEMENT Prepare for and attend one(1)community meeting 4 8 16 24 24 8 84 $2,827 $8,214 Attend one-on-one property owner meetings(est 70) 88 88 44 44 44 22 330 $13,850 $40,248 kiiipoPrepare project newsletters(est 2) 4 8 16 16 44 $1,369 $3,980 Prepare graphics and monthly updates for city web site posting 8 16 24 48 8 104 $3,284 $9,543 Prepare for and attend two(2) City council meetings 16 16 16 16 16 16 96 $3,556 $10,333 Subtotal: 112 128 92 108 0 148 70 658 $24,885 $72,319 5 WSDOT COORDINATION WSDOT coordination meetings(est 4) 8 8 4 20 $901 $2,618 Prepare,submit,and respond to WSDOT review submittals 0 $0 $0 Channelization Plans(estimate 2 reviews) 8 8 16 24 48 4 108 $3,669 $10,662 Signal and Lighting Plans(estimate 2 reviews) 4 4 8 12 24 4 56 $1,875 $5,448 Right of Way Plans(estimate 2 reviews) 2 4 4 8 16 4 38 $1,245 $3,618 Document meeting notes and phone correspondence with WSDOT 4 4 8 16 $494 $1,436 Subtotal' 22 28 32 44 0 88 24 238 $8,184 $23,783 6 SOUND TRANSIT COORDINATION Sound Transit Coordination meetings(est.4) 8 8 4 20 $901 $2,618 Prepare,submit and respond to ST comments 4 8 8 16 16 4 56 $1,950 $5,666 Document meeting notes and phone correspondence with ST 2 4 4 10 $325 $944 Subtotal: 12 18 12 16 0 16 12 86 $3,176 $9,229 7 UTILITY COORDINATION Request/review utility as-builts 2 4 8 16 4 34 $1,040 $3,022 Prepare potholing plan 2 4 8 8 22 $730 $2,120 Distribute plan information to utilities 2 2 4 4 12 $362 $1,052 Coordination for relocations,adjustmenst of franchise utilities 2 4 8 16 16 4 50 $1,656 $4,812 Franchise utility coordination meetings(est 4) 4 8 8 4 24 $980 $2,848 Subtotal: 6 18 26 32 0 44 16 142 $4,767 $13,854 8 GEOTECHNICAL INVESTIGATION Prepare geotechnical exploration plan 2 4 4 8 18 $602 $1,750 Field explorations 2 4 6 $245 $711 Geotechnical Engineering Analysis 2 4 4 16 8 34 $1,355 $3,938 Prepare Geotechnical Report 2 2 2 6 $224 $652 Subtotal: 0 8 14 8 16 18 0 64 $2,426 $7,051 Rainier Fee_l11907.xls Date:11/19/2007 Page 1 of 2 Hour Summary KPG EXHIBIT G-I Hour and Fee Estimate City of Renton Rainier Avenue SW Grady Way to S Second Street vNrii Preparation of Preliminary Engineering/Environmental Documentation and Design Report November 19,2007 CATEGORY&HOURS TOTAL COSTS Prof Senior Prof. Des Survey CADD Admin 1.00 2.9061 Task Description Mgr Engr Engr Engr Crew Tech. Direct Direct $58.16 $44.42 $38.95 $31.86 $47.07 $28.75 $20.09 Hours Cost Cost _ 9 ENVIRONMENTAL DOCUMENTATION Coordinate Environmental Documentation SEPA/NEPA 4 8 8 16 24 4 _ 64 $2,180 $6,334 Environmental Justice 2 4 4 8 8 2 28 $975 $2,833 Biological Assessment 2 4 4 8 8 2 28 $975 $2,833 Cultural Resources 2 4 4 8 8 2 28 $975 $2,833 Subtotal: 10 20 20 40 0 48 10 148 $5,104 $14,834 10 PREPARE 30%PLANS AND DESIGN REPORT Review previous studies and incorporate preferred alignment into base maps 4 8 8 8 8 4 40 $1,465 $4,257 Document design criteria and prepare photo log 2 _ 4 8 8 8 4 34 $1,171 $3,403 Establish preferred alignment 8 16 24 48 96 192 $6,400 $18,599 Prepare 30%alignment plans,curb profiles,and cross sections 24 45 170 250 400 889 $29,481 $85,675 Prepare 30%landscape and urban design plans 12 35 120 135 190 492 $16,690 $48,503 Prepare 30%stormwater conveyance layout _ 4 16 24 48 48 140 $4,787 $13,913 Prepare 30%illumination plans and calculations 8 24 48 48 96 224 $7,690 $22,349 Synchro modeling of corridor&construction staging 4 8 8 16 16 52 $1,869 $5,433 Prepare 30%channelization plans in WSDOT format 8 24 48 88 120 288 $9,655 $28,057 Prepare WSDOT Project Analysis Report 4 8 16 16 16 60 $2,181 $6,338 Prepare preliminary construction staging and sequencing criteria 8 16 24 48 96 192 $6,400 $18,599 Quantity tabulation and opinion of cost 16 16 24 48 48 8 160 $5,646 $16,408 Prepare Design Report per WSDOT standards 0 $0 $0 Draft 16 24 48 48 96 24 256 $8,638 $25,102 Final , 16 16 32 32 72 16 184 $6,299 $18,304 Participate in VE study 4 8 8 8 8 4 40 $1,465 $4,257 Subtotal: 138 268 610 849 0 1318 60 3243 $109,837 $319'" 11 RIGHT OF WAY Horizontal survey control for boundary and ROW determination 4 8 40 80 132 $5,529 $16 Research records 16 48 64 $2,580 $7,499 Calculations for centerline and ROW 40 176 216 $7,165 $20,823 Prepare preliminary right of way plans 16 24 40 64 120 264 $9,044 $26,282 Prepare descriptions and exhibits for 47 parcels 16 24 80 80 48 248 $9,041 $26,275 Finalize right of way plans at 30%design submittal 8 12 24 24 24 92 $3,388 $9,845 Subtotal: 40 80 240 384 80 192 0 1016 $36,748 $106,793 12 ENVIRONMENTAL SITE ASSESSMENTS Hazardous material information review and planning 2 4 8 8 4 26 $916 $2,662 Phase 1 ESA investigations and reporting 4 8 8 8 8 4 40 $1,465 $4,257 Subtotal: 6 12 16 8 0 16 8 66 $2,381 $6,919 13 GRANT FUNDING ASSISTANCE Assist the City in preparing grant funding applications 816 16 16 24 16 96 $3,320 $9,649 Subtotal: 8 16 16 16 0 24 16 96 $3,320 $9,649 TOTALS: :;,i:498:=- '164A:1182' -1721': _382 '. 277:. 1-,,316s'1.1.79851 $25108220.' $7328547. Rainier Fee 111907 xls Date:11/19/2007 Page 2 of 2 low City of Renton Rainier Avenue South Improvement Project Scope of Work Traffic Engineering Analysis and Design Services Mirai Transportation Planning & Engineering September 10, 2007 A. Coordination, Meetings and Information Gathering 1. Throughout the project, coordinate with the project team and City staff. 2. Attend meetings with the project team and/or City staff. 3. Obtain and review relevant available as-built plans, traffic channelization plans, base plans, 30% design plans, Autocad files and other information provided by KPG. 4. Conduct visual field reviews at the project site to gather additional information. Now 5. Prepare monthly invoices and progress reports. B. Traffic Volume Projections and Analysis 1. Gather and summarize recent available traffic volumes, and if necessary conduct new PM peak hour turning movement traffic volume counts at up to eight intersections along Rainier Avenue S. 2. Conduct an existing PM peak hour analysis and a 2010 PM peak hour analysis at up to eight intersections along Rainier Avenue S for existing roadway conditions. This includes performing a 2010 PM peak hour model run, post-processing arterial volumes/intersections, conducting LOS analysis using Synchro, and conducting a SimTraffic analysis. 3. Conduct a 2010 PM peak hour analysis at up to eight intersections along Rainier Avenue S with five lanes during construction. This includes performing a 2010 PM peak hour model run, post-processing arterial volumes/intersections, conducting LOS analysis using Synchro, conducting a SimTraffic analysis, and identifying recommended turn lane lengths. Now Page 1 of 4 Mirai Associates,Inc. 9/10/07 R0611905designscope2.doc 4. Conduct a design year PM peak hour analysis at up to eight intersections along Rainier Avenue S after project completion. This includes performing a design year PM peak hour model run, post- processing arterial volumes/intersections, conducting LOS analysis using Synchro, conducting a SimTraffic analysis, and identifying recommended turn lane lengths. 5. Prepare documentation of the traffic analyses, including a forecasting technical memorandum. Rainier Avenue S/S 2nd Street - Remove and Replace Existing Traffi Signal Not Included Review the available as-built signal plans, survey base plan-, 30% signal design plans, and other available plans and inform. ion •rovided by KPG. 2. Prepare and submit plans, technical special provi '•ns and estimates (PS&' at the approximately 60%, 75%, 90% a': 100% completion stages • the design work. D. Rainier Avenue SI. 3rd Street/SW Sunset B d - Remove and Replace Existing Traffic Sign• 1. Review the availabl as-built sig : plans, survey base plans, 30% signal design plans, a • other . ailable plans and information provided by KPG. 2. Prepare and submit pla's, te• nical special provisions and estimates (PS&E) at the appro ' ately 6i ,, 75%, 90% and 100% completion stages of the desi. work E. Rainier Avenue S/S rd Place - Remove an, Replace Existing Traffic Signal 1. Revie he available as-built signal plans, su -y base plans, 30% sign design plans, and other available plans a • information provided by KPG. 2. Prepare and submit plans, technical special provisions :nd estimates (PS&E) at the approximately 60%, 75%, 90% and 100% •mpletion stages of the design work. F. Rainier Avenue S/S 4th Place - Remove and Replace Existing Tra Signal Page 2 of 4 Mirai Associates, Inc. 9/10/07 R0611905designscope2.doc Not Included 1. Review the available as-built signal plans, survey base plans, 30% signal design plans, and other available plans and information provided by KPG. 2. Prepare and submit plans, technical special provisions and -stimates (PS&E) at the approximately 60%, 75%, 90% and 100% .impletion -tages of the design work. G. Rainier A enue S/S 7th Street - Remove and Replace E fisting Traffic Signal 1. Review e available as-built signal plans, surv•y base plans, 30% signal des'±n plans, and other available plan- and information provided by PG. 2. Prepare and s •mit plans, technical sp:cial provisions and estimates (PS&E)at the apsroximately 60%, 75'0, 90% and 100% completion stages of the desi.• work. H. Rainier Avenue S/S Grady ay - Mo. fy Existing Traffic Signal 1. Review the available as-b.lit -ignal plans, survey base plans, 30% signal design plans, and otr-r available plans and information provided by KPG. 2. Prepare and submit p :ns, techn al special provisions and estimates (PS&E)at the aPpr. imately 60%, 5%, 90% and 100% completion stages of the desi: work. Street Lighting Desi.n for Rainier Avenue 1. The desig ncludes Rainier Avenue S from S 2nd Street to S Grady Way. 2. Revie the available as-built street lighting plans, street lighting base pla ., 30% street lighting design plans, lighting le -1 and uniformity c. ulations, and other available plans and information provided by -G. 3. Prepare street lighting wiring design and conduct line volt-se loss calculations. 4. Prepare and submit plans, technical special provisions and est ates (PS&E) at the approximately 60%, 75%, 90% and 100% comple '•n stages of the design work. J. Work to be Provided by Others Page 3 of 4 Mira!Associates,Inc. 9/10/07 R0611905designscope2_doc 1. Design survey of all relevant existing features above, on and below the ground. 2. Approved traffic channelization plans. 3. Preliminary engineering and PS&E for pavement markings, traffic signing, Civil Engineering improvements, and temporary traffic control during construction. 4. Preliminary 30% traffic signal plans. 5. Preliminary 30% street lighting plans. 6. Autocad files showing the above information. 7. Descriptions, negotiations and administration for right of way acquisition and easements, if any. 8. Environmental documentation. 9. Obtaining any required permits. 10. Geotechnical investigation and report, if required. 11. Preparation, reproduction and assembly of construction contract boilerplate and construction contract documents package. 12. Construction contract bid advertisement, bid evaluation, award and administration. 13. Preparation of electrical service or other utility agreements, if required. 14. Construction materials testing. 15. Construction surveying. 16. Electrical inspection. 17. Daily inspection during construction. Page 4 of 4 Mirai Associates,Inc. 9/10/07 R0611905designscope2.doc City of Renton Rainier Avenue South Improvement Project NNW Work Hour Estimate Mirai Transportation Planning Engineering Item Project Project Project Senior Engineer Graphics Project Office Total Executive Manager Modeler Engineer /CADD Coord. Assist. Hours A Coordination,Meetings and Information Gathering Coord.to 30%(8 mo.) 12 6 6 2 4 4 34 Meetings to 30%(6) 12 6 12 6 12 48 Invoices to 30%(8) 8 8 8 24 Coord.60-100%(18 mo.) 6 30 10 8 54 Meetings 60-100%(12) 12 30 6 48 Gather info. 4 16 8 28 Field reviews 8 12 20 Invoices 60-100%(18) 8 18 18 18 62 SUBTOTALS 58 102 26 70 16 8 12 26 318 B Traffic Volume Projections and Analysis Traffic volumes 2 2 4 16 2 26 Existing roadway analysis 2 2 20 4 32 4 64 Construction anal.,5-lanes 4 4 20 8 32 4 72 Design year analysis 4 4 24 4 40 4 80 Documentation 4 4 8 4 32 8 24 4 88 SUBTOTALS 16 16 76 20 152 22 24 4 330 C Rainier Avenue S/S 2nd Street-Remove and Replace Existing Traffic Signal Review plans 2 8 4 4 18 60,75%,90, 100%PS&E 10 48 18 24 2 102 SUBTOTALS 0 12 0 56 22 28 2 0 120 D Rainier Avenue S/S 3rd Street/SW Sunset Blvd-Remove and Replace Existing Traffic Signal niftier' Review plans 4 12 4 4 24 60, 75%,90, 100%PS&E 14 54 22 28 2 120 SUBTOTALS 0 18 0 66 26 32 2 0 144 E Rainier Avenue S/S 3rd Place -Remove and Replace Existing Traffic Signal Review plans 2 8 4 4 18 60,75%,90, 100%PS&E 12 48 20 24 2 106 SUBTOTALS 0 14 0 56 24 28 2 0 124 F Rainier Avenue S/S 4th Place-Remove and Replace Existing Traffic Signal Review plans 2 8 4 4 18 60,75%,90, 100%PS&E 12 48 20 24 2 106 SUBTOTALS 0 14 0 56 24 28 2 0 124 G Rainier Avenue S/S 7th Street-Remove and Replace Existing Traffic Signal Review plans 2 10 4 4 20 60,75%,90, 100% PS&E 12 52 22 28 2 116 SUBTOTALS 0 14 0 62 26 32 2 0 136 H Rainier Avenue S/S Grady Way-Modify Existing Traffic Signal Review plans 2 6 2 2 12 60,75%,90, 100%PS&E 8 40 12 24 2 86 SUBTOTALS 0 10 0 46 14 26 2 0 98 I Street Lighting Design for Rainier Avenue S Review plans 2 8 4 4 18 60,75%,90, 100%PS&E 12 50 20 28 2 112 SUBTOTALS 0 14 0 58 24 32 2 0 130 Total Hours to 30% 48 28 102 28 168 22 28 12 436 Total Hours 60%to 100% 26 186 0 462 160 214 22 18 1,088 Total Hours 74 214 102 490 328 236 50 30 1,524 R0611905designhourspro2.xls Page 1 of 1 9/10/2007 City of Renton Rainier Avenue South Improvement Project Fee Estimate Traffic Analysis and Preliminary Engineering to 30%Design Completion Mirai Transportation Planning&Engineering Direct Salary Cost(DSC) PERSONNEL Hours Pay Rate Cost Project Executive 48 $ 71.41 $ 3,427.79 Project Manager 28 $ 60.63 1,698 Project Modeler 102 $ 67.71 6,907 Senior Engineer 28 $ 37.08 1,038 Planner 0 $ 33.13 - Engineer 168 $ 34.60 5,813 Graphics/CADD 22 $ 18.37 404 Project Coordinator 28 $ 25.77 722 Administrator 12 $ 18.74 225 Direct Salary Cost Total 436 $ 20,233 Overhead 128.09% of DSC $ 25,917 Net Fee 30.00% of DSC $ 6,070 SUBTOTAL $ 52,221 `"twr0 Reimbursables Travel/Parking $ 200 Reproduction/Postage 100 Computer/Communications Miscellaneous 1,200 SUBTOTAL $ 1,500 TOTAL $ 53,721 R0611905estto30-2.xls 9/10/2007 Appendix A aito Scope of Work Rainier Avenue/BNSF Improvements Rainier Avenue S, SW Grady Way to S. Second Street This work will be performed by Sub-consultant DMJM Harris, Inc. Project Understanding KPG will be designing preliminary roadway improvements to Rainier Avenue for the City of Renton. This work includes providing City of Renton, Sound Transit and WSDOT approval documents and 30% plans. DMJM Harris will provide engineering support and construction documents for this project. After preliminary engineering, DMJM Harris will take over as the prime for the final PS&E contract. The City is leading a multi-agency effort to improve the Rainier Avenue Corridor between S. Grady Way and S. 2nd Street. Major funding stakeholders for this project are the City of Renton, Sound Transit, and the state Transportation Improvement Board (TIB). The main project goal is to increase throughput capacity and enhance transit movements. Additionally, the City has signed an agreement with Sound Transit that stipulates a funding reimbursement schedule tied to design milestones. Central to the improvements is the roadway improvement of converting external lanes into Business Access Transit (BAT) lanes. The design will include additional median improvements. The projects limits will extend along Rainier Avenue from Grady Way to S. 2"d St. . and sewer work will connect between Shattuck Avenue to Rainier Avenue along S. 4th Pl. "'" The roadway section will require additional right-of-way and realignment of the road centerline. The project will require engineering and design plans for replacement of pavement; sidewalks, curbing, lighting, signals, retaining walls, landscaping, gateway features; signing and striping; traffic control and detour plans. The project sits within an urban corridor with many buildings that front close to the existing right-of-way. The proposed additional roadway widening will impact driveways and frontages near these properties. In the 30% design, DMJM Harris will be involved with studying the edge conditions and drive approaches as it affects these properties to determine the best horizontal roadway alignment. The roadway is expected to be shifted to avoid adverse property impacts. The proposed roadway section will utilize the existing pavement to the maximum practical extent possible. Specific Tasks Task 1 - Project Management 1.1 Project Management Administration Services These management services will include: 1.1.1 The Consultant shall provide project administration including budget, schedule, and monthly progress reports and invoicing. 1.1.2 The Consultant shall implement an ISO 9001 quality control / assurance program. 1.1.3 The Consultant shall provide technical oversight of deliverables. 1.1.4 The Consultant shall provide coordination of plans and specs for inclusion into the total bid document set. 1.1.5 The Consultant shall provide coordination and interfacing of the designs produced and needed for the project team and incorporate the designs by the project team. 1.2 Meeting Coordination 1.2.1 Monthly Project City Meetings — The Project team will meet every month with the City and KPG to discuss scope, schedule, budget and outstanding issues. These meetings are anticipated to last two hours and shall be attended by the appropriate discipline leads. Ten separate two- hour meetings are assumed. 1.2.2 Team Meetings/Coordination with Other Agencies — DMJM Harris will meet with Sound Transit, WSDOT as requested and other agencies as necessary to achieve the project goals. DMJM Harris will work with KPG to resolve consistency of format and share geometric information in a timely manner. Task 2 — Preliminary Roadway PS&E 2.1 Plans The following sheets will be developed for preliminary design. 2.1.1 Roadway Typical Sections —The preliminary roadway sections will reflect where pavement is overlain or reconstructed. Edge conditions will vuol be detailed out for critical areas where property abuts close to the proposed sidewalks. Up to three iterations due to changing profiles is assumed for the critical property locations. (3 sheets are assumed for general typical sheets and 5 sheets to show typical sections at critical property locations). 2.1.2 Roadway Profile — Preliminary plans will be prepared to define the profile(s) for the centerline of Rainier and S. 4th Place. The plan view will be shown on separate sheets. Up to three profile revisions will be developed based on alignment changes in the development of plan layouts. Cross street profiles will also be shown (15 20-scale sheets are assumed). 2.1.3 Superelevation Sheet — Plans will be prepared to indicate the Rainier Avenue roadway superelevation anticipated near the BNSF bridge. (2 sheets are assumed). 2.1.4 Intersection Details — Preliminary Intersection Detail plans will be prepared for six intersections to show grading for curb radius return, curb ramp grading needed to meet ADA. (8 sheets are assumed). 2.1.5 Driveway Details — Driveway profiles and plan details will be prepared for approximately 15 critical drive profiles. Up to three iterations of grading revisions due to profile changes are anticipated. (8 sheets are assumed). 2.1.6 Utility Plans— Plan drawing sheets will be prepared to show water mains and appurtenances to provide fire protection along Rainier Avenue. (12 sheets are assumed). 2.1.7 Retaining Wall Plans —Preliminary Retaining Wall Plans will be ‘%rrr developed to show type size and location for these walls (2 sheets are assumed). 2.2 Cross Sections The Consultant shall prepare cross sections every 50' with the various preliminary profiles at critical locations to determine slope grade impacts to property. The sections will be used to locate an alignment that avoids adverse property impacts and estimate earthwork quantities. Up to three iterations due to changing profiles is assumed. 2.3 Estimates The Consultant shall prepare an engineer's estimate to include costs for utilities and earthwork quantities. The estimate shall be prepared using unit costs, lump sum prices, and backup. 2.4 Value Engineering The Consultant shall provide support for a Value Engineering Study. Representatives may include representation by construction and design engineers for this effort expected to be a week in duration. Task 3 — Design Report Sections and graphics for the design report will be provided for utilities, retaining walls and grading impacts. Task 4 — Utility Coordination 4.1 Utility Coordination DMJM shall manage the utility coordination during preliminary engineering phase of the project. 4.1.1 A communication plan will be established for the franchised utilities known to be in or around the corridor. Buried and above ground franchised utilities shall be investigated to identify existing utility facilities and features. Many utilities have been previously incorporated into base maps being further developed by KPG. DMJM shall manage the effort to compile information requested from the utility purveyors and as-built information and provide this information to KPG for inclusion into the project base maps for revision. 4.1.2 DMJM shall facilitate meetings, held with the utility purveyors. Up to four meetings will be held to present the scope of the project, gather information, verify mapped utility locations, establish future improvements based on Renton's moratoriums; establish timeframes needed for relocations and to establish the financial liabilities to the correct party; and provide a forum at which relocation options can be discussed. 4.2 Construction Management of Utility Potholing Utility locations as identified on the basemap will be field verified where potential conflicts with the design are identified through engineering design of proposed buried utilities or underground structures. Administrative services will be provided to review scopes, contracts and traffic control plans of the potholing contractor that KPG is providing. Field supervision of up to approximately 40 potholes will be provided. The field reports from the potholing contractor will be compiled and delivered to KPG for base mapping purposes. Survey of the potholes will be coordinated and completed by others. Coordination of the relocation of utility structures identified during the preliminary Engineering Phase shall be completed by DMJM during future phases of the project. Task 5 - Public Involvement It is anticipated this contract will involve public open forums. The Consultant will support KPG and the City with displays and attendance for a community meeting. Task 6 Quality Control Quality control assurance will be provided for all deliverable work in accordance with the DMJM HARRIS ISO 9001 procedures. The Consultant will include CAD standards reviews, quality control and constructability reviews prior to submittal deliverables. The City may request at any time to inspect and verify that the Consultant's work is in compliance with ISO 9001 QC/QA procedures. Deliverables by the Consultant The Consultant will deliver the following under this Scope of Work: • Monthly Invoices and Progress Reports • Preliminary PS&E for Review • Meeting Displays • Estimates Deliverables by the City to the Consultant The City will furnish the following information and review comments to the Consultant • City utility plans, if any, not already delivered Consultant Deliverables Provided by KPG KPG or others will furnish the following information to DMJM • Utility locating services, including potholing contractor • Survey and mapping • Saw-cutting, traffic control, traffic control permits and restoration for potholing activities to be by others Time of Completion The Consultant shall complete the work described within this scope by August 31st, 2008. EXHIBIT B I I ift..► DMJM HARRIS AECOM City of Renton Rainier AveJBNSF Improvements Detailed Labor&Fee Breakdown Preliminary Design for Rainier Avenue from Grady Way to S.2nd Street TASKS Project Sr.Civil Design Utility Utility Admin OIC Manager Engineer Engineer Coord. inspector CADD QA/QC Assistant Direct Labor Rates S 81.00 $ 55.00 S 48.00 S 35.00 $ 75.00 $ 42.00 $ 34.50 $ 53.00 S 28.00 Total 1.0 Project Management Project Administration 2 80 20 102 City Meetings 40 30 15 85 Team Coordination Meetings 40 40 10 48 138 2.0 Preliminary Roadway PS&E Data CollectiorVSite Visits 8 12 12 8 8 48 Typical Sections(8 sheets) 8 36 60 48 152 Roadway Profile Sheets(15 sheets) 16 54 80 52 202 Intersection Detail Sheets(3 sheets) 8 20 36 24 88 Driveway Detail Sheets(8 sheets) 30 104 156 64 354 Utility Plans(12 sheets) 20 64 96 48 228 Retaining Wall Plans(2 sheets) 4 24 20 48 X-sections 4 12 64 80 Estimates 4 16 16 36 Value Engineering Support 40 8 40 88 3.0 Design Report Design Report Support 16 24 4 16 60 4.0 Utility Coordination Office and Field Utility Coordination&Admin 4 5 40 49 Utility Coordination Meetings 8 20 8 36 Const.Mngt Utility Potholing 8 5 90 103 114111111, 5.0 Public Involvement Community Meeting 8 12 16 36 6.0 Quality Control Checking and Assurance for Submittals 8 8 40 56 Design Totals: 2 354 464 549 78 146 336 40 20 1,989 Direct Labor Cost $162 $19,470 $22,272 $19,215 $5,850 $6,132 $11,592 $2,120 $560 $87,373 Overhead LtD 139.53%DLC $226 $27,166 $31,076 $26,811 $8,163 $8,556 $16,174 $2,958 $781 $121,912 Fee a30%DLC $49 $5,841 $6,682 $5,765 $1,755 $1,840 $3,478 $636 $168 $26,212 Total Labor Costs $437 $52,477 $60,030 $51,790 $15,768 $16,528 $31,244 $5,714 $1,509 $235,496 Subtotal Subs. Relmburseables Reproduction -Plan Review Sets $200 Travel -Mllage 400 Miles 911.485/mile $194 Misc(FEDEX,Courier,etc) $200 Total Reimburseabels $594 Total Fee ;236,090 NNW City of Renton Ranier AVeteNSF Imp Fee Estimate 10/31/2007 ,lib' s 14—,_...T,,:: COOPER Z1ETZ ENGINEERS, INC. T 100 South King Street, Suite 415,Seattle,Washington 98104 +Tel. (206)768-8500 + Fax(206)768-8501 August 31,2007 P.Joseph Giacobazzi,P.E. KPG, Inc. 753 Ninth Avenue North Seattle, Washington 98109 Subject: Phase I Environmental Site Assessment Scope of Work and Cost Estimate _ Rainier Avenue Improvements,Renton,Washing on--- ----— --- ____ .Dear Mr. Giacobazzi: Cooper Zietz Engineers,Inc. (CZE)is pleased to provide you with a scope of work and cost estimate for conducting a Phase I Environmental Site Assessment(ESA)in association with the referenced project. The scope of work reflects the issues discussed during the August 23 meeting at your offices,as well as general information previously discussed with City of Renton personnel during recent support on another project along the Rainier Avenue corridor. Costs have been estimated based on the specific scope elements that will be required,above and beyond those that already have been conducted(by others). CZE proposes to provide the following support: Ned Task 1,Project Management Support. CZE will participate in monthly meetings from September 2007 through February 2008. Preparation for,attendance at,and follow-up actions derived from those meetings are estimated at 4 hours per meeting(24 hours total). In addition, CZE personnel will support KPG with monthly invoices and status reports;this support is estimated at I.5 hours per month(9 hours total). Task 2,Phase I ESA. CZE will conduct a Phase I ESA in accordance with the most recent guidance for such studies(ASTM E1527-05),as well as the"All Appropriate Inquiries (AM) Standard" found at Title 40,Code of Federal Regulations,Part 312. Doing so will enable the City of Renton to purchase contaminated land(if necessary),yet claim protection from liability under the Comprehensive Environmental Response,Compensation, and Liability Act(CERCLA,or Superfund). The Rainier Avenue corridor is highly industrialized and is known to be contaminated within the potential project area. The Phase I ESA will include the following major activities: • Records Review. CZE will make appointments with the Washington Department of Ecology, City of Renton, and other government agencies (if required)to review readily available information relating to the environmental condition of the 52 properties identified along the project corridor, as well as adjoining properties upon which recognized environmental concerns(REC)may be identified. This review will include identifying environmental liens placed on any of the properties along the corridor. This task is estimated at 80 hours. civil and environmental engineering + project development + project management + construction management Mr.P.Joseph Giacobazzi August 31,2007 Page 2 %we • Site Reconnaissance. CZE will conduct a reconnaissance at the site to visually inspect the right-of-way and identify readily observable site features potentially affecting the nature and extent of contaminant presence and migration. Photographs will be taken to document the reconnaissance and placed in a photographic log. This task is estimated at 16 hours. • Personal Interviews. CZE will interview present and past property owners, operators,and occupants(or adjacent property owners for vacant property or unavailable property owners). CZE estimates that approximately 100 interviews will be conducted,each requiring coordination,logistics,interview,and data capture. This task is estimated at 150 hours. • Report Preparation. CZE will prepare a comprehensive report documenting site conditions, recognized environmental conditions (REC), data gaps, and other environmental information important to the potential purchase or acquisition of property along the right-of-way. This _ __. task is estimated at 124 hours. Because of the commercial/industrial nature of the corridor,we anticipate that Phase II ESA work may be required at one or more parcels along the corridor. As we discussed during our meeting last week,that work would be scoped after the Phase I ESA is complete, and it is not included in our current scope of work. Please call me on 206.768.8500 if you have any additional questions or comments. We look forward to working with KPG,Inc. and your team alongside the City of Renton. Sincerely, Ken Valder,P.E. Project Manager Attachment(cost estimate) civil and environmental engineering + project development + project management + construction management feCooper Zietz Engineers, Inc. 100 South Kng Street,Suite 415,Seattle,Washington 98104 Tel.:206.768.8500 Fax:206.768.8501 \"aJP' Rainier Avenue Phase I Environmental Site Assessment Detailed Labor&Fee Breakdown In Support of 30-Percent Design Package Project Env. CAD Admin Tasks Manager Engineer Technician Technician Assistant Total $47.38 $39.07 $21.92 $21.92 $22.40 Task I Project Management Meeting attendance 24 _--- 24 Monthly reporting 3 --- 6 9 Task2 Phase fEbvironmentaISite:Assessment __ r-•- ..•- - -: .-----;- Records Review 8 32 32 8 80 Site Reconnaissance 4 8 4 -- 16 Personal Interviews 10 40 100 -- 150 Report Preparation 16 60 20 16 12 124 LaborTotal - _ - Total Hours 65 140 156 24 18 403 LaborCost Direct Labor Cost DLC) $3,080 $5,470 $3,420 $526 $403 $12,899 Overhead(128.12%DLC) $3,946 $7,008 $4,382 $674 $516 $17,414 Fee(30%DLC) $924 $1,641 $1,026 $158 $121 $3,870 Total Labor Cost $7,950 $14,119 $8,828 $1,358 $1,040 $34,182 GtherDirectCost :: Reproduction(2,000 copies • $0.10 each) $200 Environmental report(EDR) $450 Mileage(400 miles @ 0.485/mile) $194 Total Other Direct Cost $844 -. ,, ..- , ,- ;-,: ,: - - ; _ Fee for work described this page: ,$35,026 NIS Confidential Business Information 8/31/2007 Do Not Disclose 1 of 1 City of Renton Rainier Ave. Improvements Phase 1 — Scope and Budget Through May 2008 • Meetings o 1 Team Meeting monthly: 10 meetings - Project Manager o 2 Owner Meetings per parcel with engineers to plan alignment: 47 parcels Project Manager Sr. Agent o 2 Public Meetings: 2 meetings - Project Manager • 10 Rights of Entry • True Cost Estimate — To include: research of current sales in area to estimate market value for the subject parcels; using relocation costs from the Relocation Plan; estimating negotiation costs; estimating appraisal and appraisal review costs. o Project Manager o Sr. Agent o ROW Tech 2 i"""' • Written Policies and Procedures (Acquisition Plan) describing process in conformity with WSDOT LAG Manual and City of Renton Policies — It is my understanding, after speaking with the DOT, that the City of Renton has filed policies and procedures with DOT which were approved in October of 2006. The City of Renton must use qualified and approved consultants for appraisal, appraisal review and relocation. It appears that everything is okay for the City of Renton on this project and that we won't need to write up any policies or procedures. • Preapproval of Acquisition Documents o Project Manager o ROW Tech 2 • Relocation Plan o Relocation Manager • Appraisals o 3 Acquisitions (2 total acquisitions and 1 partial acquisition) ■ Total acquisitions: Appraisals - Appraisal Reviews • Partial acquisition: Appraisal - Appraisal Review • Opening of Negotiations for Acquisition of full parcels — assuming 2 total `'' acquisitions. o Total acquisition of Subway& Donut Shop at NE Corner of S. 3rd Place to be completed during Phase 1. o Commence negotiations for partial acquisition on Bob Bridge Scion parcel at NE Corner of S. 7th& Rainier Avenue. o We assume at this point that the Dry Cleaner property is a total acquisition but either way the acquisition cost would be the same. This acquisition is to be completed during Phase 1. • Relocation Work to Completion o Total relocation for Subway& Donut Shop • Sr. Relocation Agent • Relocation Manager o Partial relocation for Bob Bridge Scion • Sr. Relocation Agent • Relocation Manager • Coordination of Driveway Consolidation (possible) o Project Manager o Sr. Agent • Sign Relocation Assistance %NO o Agent 1 ( 1. ( EXHIBIT B-Level of Effort(LOE)J INPUT WORKSHEET-not a summary Project Title: City of Renton-Rainier Ave Improvements-Phase I _ Contract I KPG Please see notes on the Instructions page! Amendment#: Indicate,at the end of the firm's name-on row 5,if the firm is a LM)inority Business Enterprise,(W)omens Business Enterprise,(S)mall Economically Disadvantaged Business Enterprise,or a(D isadvantaged Business Enterprise PHASES/TASKS/Si FIRMS&STAFF Pharos Project Manager Technical Assistant Relocation Manager Sr.Agent Sr.Relocation Agent Task or Su PHASES/%of Total Total Dirac Total Hours All Firms,SUB#3's Sub#3's Direct Labor Cost SUB#3's Total Labor Cost Jay Larson Michele Burdett Brad Thompson Casey Hodges Dan Frink Project Management&Reporting Project Ma 0.141844 14654.75 140 140 $ 5,576.60 $ 14,654.75 40 100 O 0 0 0 0 $ - Subtotal 0.141844 14654.75 140 _ 140 $ 5,576.60 $ 14,654.751 40 0 0 100 0 Engineering Meetings and Alignment Assessment 47 Owner 10.042553 24888.05 230 230 $ 9,470.70 $ 24,888.05 80 150 Subtotal 0.042553 24888.05 230 230 $ 9,470.70 $ 24,888.05 80 0 0 150 0 Team Meetings 1 per Mont 0 5811.864 40 40 2211.6 $ 5,811.86 40 Subtotal 0 5811.864 40 40 2211.6 $ 5,811.86 40 0 0 0 0 Rights of Entry - 10 Rights c 0 19619.51 215 215 7465.85 $ 19,619.51 25 30, 160 0 0 0 0 0 $ - Subtotal 0 19619.51 215 215 7465.85 $ 19,619.51 25 30 0 160 0 True Cost Estimate 0.815603 7804.469 80 80 $ 2,969.85 $ 7,804.47 20 15 45 O 0 0 0 0 $ - O 0 0 0 0$ - O 0 0 0 0 $ - 0 0 0 0 0 $ - Subtotal 0.815603 7804.469 80 80 $ 2,969.85 $ 7,804.47 20 15' 0 45 0 Acquisition Plan _ Coordinate 0 10249.86 85 85 3900 4 $ 10,249.86 60 25 O 0 0 _ 0 0 $ Subtotal 0 10249.86 85 85f 3900.4 $ 10,249.86 60 25 0 0 0 . ii Relocation Plan 2 to 3 Relo 0 8642.638 100 100 3288.8 $ 8,642.64 _ 20 80 O 0 0 _ 0 0 $ - Subtotal 0 8642.638 100 100 3288.8 $ 8,642.64 0 0 20 0 80 Appraisals Subconsu 0 0 0 0_, 0 $ Appraisalt 0 20000 0 0 0 $ 20,000.00 Review Al 0 4000 0 0 0 $ 4,000.00 0 0 0 0 0 $ - 0 0 0 0 0 $ - Subtotal 0 24000 0 0 0 $ 24,000.00 0 0 0 0 0 Opening of Negotiations _ Assume 3 0 32215.43 300 300 12259 $ 32,215.43 100 200 Coordinate 0 6443.085 60 60, 2451.8 $ 6,443.09 20, 40 Possible S 0 5716.602 55 55 2175.35 $ 5,716.60 1 40 0 0 0 0 0 $ Subtotal 0 44375.11— 415 415 16886.15,$ 44,375.11 135 0 0 280 0 Relocation 0 28050.2 300 300 10674 $ 28,050.20 100 200 0 0 0 0 0 $ - 0 0 0 0 0 $ - 0 0 0 0 0 $ 0 0 0 0 0 $ - 0 00 0 0 $ Subtotal 0 28050.2 ' 300 300 10674 $ 28,050.20 0 0 100 0 200 Estimated Other Direct Costs' $ 3,500.00 TOTAL 1 188096.5 1605 1605 $ 62,443.95 _$ 191,596.46 400 70 120 735 280 Reflects total hours. Does not reflect the Total Price. Direct Labor Rate Direct Labor Rate Per Hour $ 55.29 $ 23.32 $ 49.04 $ 33.65 $ 28.85 Overhead Rate Overhead Rate 1.6279 $ 90.01 $ 37.96 $ 79.83 $ 54.78 $ 46.96 Total Rate Per Hour Total Rate Per Hour $ 145.30 $ 61.28 $ 128.87 $ 88.43 $ 75.81 Total Labor Cost(Direct+Indirect Total Labor Cost $ 164,096.46 $ 58,118.64 $ 4,289.78 $ 15,464.67 $ 64,995.19 $ 21,228.18 Total Direct Labor Cost Total Direct Labor Cost+Indirect $ 62,443.95 $ 22,116.00 $ 1,632.40 $ 5,884.80 $ 24,732.75 $ 8,078.00 I . Fee Percentage Fee% 8.5 Escalation Percentage Escalation 1 4 Basis Year for Hourly Labor Rates Basis Year 2007 APC Rate i$per hours APC Rate 'Other Direct Costs will be charged with a markup of 1.1 (4.-. .. Now' Task 9- Cultural and Historical Resources Study The purpose of Cultural and Historical resources report is to provide the necessary documentation to comply with Section 106 of the National Historic Preservation Act. The Consultant shall conduct a historic resource inventory and prepare a technical report in accordance with applicable Washington State Office of Archaeology and Historic Preservation (OAHP) and U.S. Secretary of Interior standards. The inventory and report shall cover study areas defined by the City based on their preliminary delineation of a proposed Area of Potential Effects (APE). As additional project details are defined, the City may make adjustments to finalize the proposed APE. The inventory and report shall be used in partial fulfillment of Section 106, SEPA, and other regulatory requirements. Assemble this material into a Draft Cultural Resources Report. Provide four copies of the draft document to the City for review. Finalize the report based on one round of City reviews and submit four copies of the Final Cultural Resources Report. Task 9-Biological Assessment The Consultant shall coordinate with the City to address potential project impacts to sensitive species, particularly with respect to applicable requirements of the Endangered Species Act (ESA). Federal permits will be needed and therefore this project will require ESA Section 7 concurrence from the National Marine Fisheries Service (NMFS) and the U.S. Fish and Wildlife Service(USFWS). The Consultant will confirm which species are federally listed by NMFS and USFWS. The Consultant will also provide the priority species and habitat information from (1) the Washington Department of Fish and Wildlife(WDFW), Priority Habitats and Species Program, (2) the Washington Department of Natural Resources (WDNR), Washington Natural Heritage Program, and (3)the City and/or County GIS. The Consultant shall review this information, as well as other appropriate sources of information from existing literature and data resources, in conjunction with any necessary field reconnaissance. In conjunction with other sensitive areas site reconnaissance activities, the Consultant shall verify the presence and availability of potential habitat for species of concern in the project action area. The Consultant will prepare required documentation for ESA compliance. Documentation for consistency with the ESA will consist of a Biological Assessment pursuant to Section 7 of the ESA. For budgeting purposes, it is assumed that a Biological Assessment will be required. If a Biological Assessment is required,the report will be prepared consistent with the WSDOT Guidelines. Assemble this material into a Draft Biological Assessment. Provide four copies of the draft document to the City for review. Finalize the report based on one round of City reviews and submit four copies of the Final Biological Assessment Report. Task 9-Environmental Justice The purpose of this study is to document compliance with the Environmental Justice Executive Order. An analysis of the Title VI Population Groups within the project area will be provided. Popular breakdown will conform to U.S. Department of Transportation definitions for"minority"and"low-income". Methods for identification include examination of current census information and discussion with local agencies(for example:planners,social service providers,school district officials)but will not include door-to-door visits in the project area. This review will also include a comparison of demographic information of the people within the study area to larger population groups to determine if any special populations reside within the project limits that exceed the characteristics of the City of Rento as a whole. Based on this research,the absence or presence of special population groups shall be documented. If such groups are present in the project area,potential impacts,including the possibility for disproportionate adverse impacts on these populations would be evaluated consistent with Title VI of the Civil Rights Act of 1964. Mitigation measures for such impacts would be identified. The Consultant will assemble this material into an EJ Assessment and provide five copies of the draft document to the County for review. The Consultant will finalize the report based on one round of County reviews and submit five copies of the Final Socioeconomic Assessment ftratif Report Task 9- NEPA Documentation and Approval The Consultant shall complete appropriate NEPA documentation based on the studies and analysis provided above. The Consultant shall complete NEPA environmental documentation in accordance with Chapter 24 of the Local Agency Guidelines Manual and other appropriate WSDOT and/or FHWA guidance documents. The Consultant will coordinate with the WSDOT to address comments on the ECS. The City presently anticipates a NEPA Documented Categorical Exclusion (DCE). Task 9-SEPA Documentation and Approval The Consultant shall complete appropriate SEPA documentation including all needed studies, modeling, and analysis in accordance with State Environmental Policy Act (RCW 43.21C) and SEPA Rules (WAC 197-11). The Consultant will coordinate with the City of Renton Planning Department to address comments on the SEPA Checklist and provide support for the SEPA process. The City presently anticipates a SEPA Mitigated Determination of Non Significance. Environmental Cost Estimate Project Senior Manager Biologist/Planner Hours Hours Task 9 SEPA Checklist Review Existing Environmental Documentation 16 24 Draft SEPA Checklist 24 40 Revised Draft SEPA Checklist 12 24 Final SEPA Checklist 8 12 Coordinate Environmental Document&Permitting 32 16 Task 9 NEPA ECS Draft ECS 4 16 Revised ECS 2 4 Final ECS 4 6 Task 9 Environmental Justice Data Collection 16, 40 Analysis 24 60 Draft Report 24 80 Revised Report 16 24 Final Report 8 12 Task 9 Historic and Cultural Resources APE Development 16 16 _ Draft Report 24 24 Revised Report, 16 16 Final Report 8 12 Task 9 Biological Assessment(No Effect Letter) Draft Report 8 24 Revised Report 2, 4 Final Report 4 6 *NN '+ Total hours 268 460 Summary Hours Hourly Rate Project Manager 268 $49.00 Project Biologist 460 $27.00 Copies Overhead Profit Total Labor Travel $19,698.00 $3,939.60_ $13,132.00 Cultural Resource Report $18,630.00 $3,726.00 $12,420.00 Total Labor TOTAL ESTIMATED COST $650 $250 *Overhead 150% $500 *Profit of Labor 30% $3,500 $71,545.60 $76,445.60 City of Renton Rainier Avenue Improvements Project ` Scope of Work for Preliminary (30%) Drainage Design for Rainier Avenue between S Grady Way and S 2' Street This scope of work includes tasks to be performed by RoseWater Engineering to prepare preliminary (30%) storm drainage plans and a preliminary storm drainage report for roadway improvements in Rainier Avenue between S Grady Way and S 2"a Street. Information from the previous 30% drainage design for the segment between S 4th Place and S 7th Street, and the concurrent Shattuck Avenue Diversion final design, will be incorporated as applicable. Following are the anticipated tasks needed to complete this design: Offsite Analysis A project drainage basin map will be prepared that identifies on-site Threshold Discharge Areas, upstream tributary areas, and downstream flow paths extending a minimum of `/-mile downstream from the project site. Sources of information for the basin mapping and offsite analysis will include City of Renton storm drainage maps, as-built record drawings, project topographic survey, and field investigation. City stormwater staff will be contacted to identify known flooding or other drainage problems within the project vicinity. Determine Mitigation Requirements Based on preliminary roadway plans, the amount of existing, new, and replaced impervious surfaces will be determined within the project area. The applicability of nine Minimum Drainage Requirements of the Department of Ecology's February 2005 Stormwater Management Manual for Western Washington (SMMWW) will be determined for the project, including sensitivity to changes in the roadway configuration that could occur as the project develops. It is assumed that the project will be exempt from requirements for flow control facilities; however, new impervious area calculations will be needed to determine if runoff treatment facilities will be required. If runoff treatment is required, up to two alternative concepts for satisfying this requirement will be developed and discussed with the design team prior to incorporating into the plan. 30% Storm Drainage Plans Preliminary storm drainage plans will be prepared at a full-size scale of 1"=20' for the project area. The plans will include storm drainage pipes and structures in plan view (no profiles). Structure callouts will include rim and invert elevation callouts. A preliminary storm drainage detail sheet will be included to illustrate runoff treatment or other special facilities included in the design. Preliminary Storm Drainage Report A preliminary storm drainage report will be prepared to document the findings of the offsite analysis, applicability of the nine Minimum Drainage Requirements of Ecology's SMMWW, and the preliminary storm drainage conveyance design. The format of the report will be based on the format of a King County Technical Information Report; however sections that are not applicable to a public project in the City of Renton will not be included. Page 1 of 2 P:\0655-RENTON-HARDIE AVE&RAINIER AVE\A0655-PROJECT MANAGEMENT\A2 0655 Contracts\Subconsultant Contracts\DMJM Harris\Rainier 30%Scope-RWE.doc 30%Opinion of Probable Construction Cost someA cost opinion will be prepared for the storm drainage improvements based on the 30%plans. Deliverables: The following deliverables will be submitted in hard copy(2 sets)and electronically(.pdf and .dwg files). • Preliminary Storm Drainage Report(draft& final) • Preliminary(30%) Storm Drainage Plans(draft&final) • Preliminary(30%)Cost Opinion Assumptions: 1. The storm drainage design standard for this project will be the Department of Ecology's February 2005 Stormwater Management Manual for Western Washington (SMMWW) for stormwater management requirements. City of Renton standards will be used for conveyance design since conveyance is not addressed in the SMMWW. 2. The existing Rainier Avenue pump station will not require replacement or upgrades as a result of roadway improvements in Rainier Avenue or replacement of the BNSF railroad bridge. 3. Roadway modification plan sheets to be prepared by KPG will be used as the base for the preliminary drainage plan sheets. 4. The project will be exempt from flow control requirements. Runoff treatment may be required '" for an area equivalent to new impervious surfaces. 5. Storm drainage inlet spacing and conveyance sizing calculations will not be included in the preliminary storm drainage report. Inlet spacing and pipe sizing shown on the preliminary plans will be based on rough calculations only. 6. Environmental permitting will be performed by others on the design team. 7. The duration of the project will be 8 months from notice to proceed. 8. Design team meetings will be held monthly for the duration of the project. °fir Page 2 of 2 P:\0655-RENTON-HARDIE AVE&RAINIER AVE\A0655-PROJECT MANAGEMENT\A2 0655 Contracts\Subconsultant Contracts\DMJM Harris\Rainier 30%Scope-RWE.doc , T ROSEWATER ' ENGINEERING CIVIL CONSULTING _I .____ _ __ City of Renton Detailed Labor& Fee Breakdown -----_________-______ For -- - - --- - --- - ---------- -------------- _ ___ Rainier Avenue Improvement Project-Design Report(30%) Phase _ __ __ _, -----,----- --- , RoseWater Engineering, Inc. ,--, -- -- - TASKS Project Project Senior Design Engineering Manager Engineer Consultant Engineer Tech(CAD) Project Admin Direct Labor Rates $ 46.00 $ 46.00 $ 58.00 $ 31.00 $ 33.50 $ 28.13 Total Preliminary Drainage Report and 30%Drainage Design - A. Project administration(8 months) 16 16 32 B.Site visit(up to 3) 18 18 36 C.Meetings with City/coordination with team(8 monthly meetings assumed) 40 40 D.Offsite analysis/basin mapping 1 4 24 12 41 E.Standards Applicability/area calcs 2 16 18 F. Develop Runoff Treatment Concepts(if req'd per E.) 1 8 24 33 G. 30% Drainage plans(8 assumed) 1 16 80 72 169 H.30%Detail sheet(1 assumed) 4 16 16 36 I.30%Drainage Cost Opinion 1 2 12 15 J. Preliminary Drainage Report 1 8 40 8 4 61 K. Submit draft 30%Report,Plans,Costs 1 2 2 4 '9 L. Revise&Submit final 30%Report,Plans,Costs 1 8 8 8 4 29 M. QA/QC Admin.&Reviews(2 submittals) 8 16 2 26 Design Totals: 31 112 16 240 116 30 545 Direct Labor Cost $1,426 $5,152 $928 $7,440 $3,886 $844 19,676 Overhead @ 189%DLC $2,695 $9,737 $1,754 $14,062 $7,345 $1,595 $37,187 Fee @ 30%DLC $428 $1,546 $278 $2,232 $1,166 $253 $5,903 Total Labor Costs $4,549 $16,435 $2,960 $23,734 $12,396 $2,692 $62,766 Reimbursables Reproduction $100 Travel $160 11 trips to Renton(30 miles)for meetings,site visits $160 Postage&Delivery(3 couriers at$25 ea) $75 $335 Total Reimbursables . ITotal Fee $63,101 City of Renton Rainier Avenue Improvements Project RW ' Estimate 10/23/ - P:\0655- 4 TON-HARDIE AVE 8,RAINIER AVEN.A0655-PROJECT MANAGEMENT1A2 0655 Contracts\Subconsul '..Jontracts1DMJM Harris\Rainier 30%Fee-RWE Nifty JACOBS ASSOCIATES Engineers/Consultants 31 August 2007 KPG 753-9th Avenue North Seattle, WA 98109 Attn: Mr. Joe Giacobazzi, P.E. RE: Proposal Letter for Geotechnical Investigation and Recommendations, Rainier Avenue Transit Improvement Project, Renton,Washington This is Jacobs Associates (JA) proposal letter to KPG to provide geotechnical investigation, analysis and recommendations for the Rainier Avenue Transit Improvement Project, for the City of Renton, in Renton, Washington. This proposal is based on the information we discussed during the meeting held at the KPG office on 23 August 2007. It is our understanding that the Improvement Project will have two phases; KPG is supervising the initial phase, while DMJM Harris will be supervising the second phase. We will be providing KPG with our proposal for Phase lof the project. The objective of JA in Phase I is to provide recommendations for utility pole and retaining wall foundation design and pavement section design, for use by KPG for the 30% design documents. The objective of JA in Phase 2 will be to provide DMJM Harris with recommendations for the 60 and 90% design documents and the final plans and specifications. We propose the following scope for Phase 1 to KPG: 1. Perform field investigations to evaluate the following areas: • New signal pole bases at six intersections along Rainier Avenue. • Proposed retaining walls in the area of Grady Way • Proposed locations of roadway widening. • Existing pavement thickness. The investigation will include: • Preliminary site visits by an engineer from JA to evaluate the site conditions, evaluate access, plan the field investigation, and locate the boring (geotechnical and hazardous material) and pavement coring locations. • Coordinate the field investigations, including utility locate, pavement coring and drilling subcontractors, traffic control plans, and permitting; • Log the soil borings (estimate 10 borings) and monitor the installation of the monitoring wells in 2 of them; • Log the pavement coring results (estimate 10 coring locations); • Prepare summary geotechnical logs of the borings. Now 811 First Avenue, Suite 407 Seattle, WA 98104-1418 Phone: (206)682-0081 Fax: (206) 682-0092 2. Attend monthly design meetings during the early stages of the job (JA has estimated 9 meeting). 3. Provide a summary geotechnical report with recommendations for signal pile and retaining wall foundations and pavement section design(JA has estimated the production of 8 hard copies and 12 CD's) As discussed at the meeting on 23 August 2007, the investigation for the signal pole bases, the pavement, and the hazardous material will occur prior to and separately from the investigation for the retaining walls. The retaining wall investigation will occur after further design development in Phase 1. This proposal does not include the drilling of borings for potential hazardous material contamination, nor does it cover the Phase 2 efforts. JA shall perform our work according to JA's approved FARS overhead rate that is presented on the attached spreadsheet. We may modify our work based on your decisions and will discuss with you our scope. Our estimate for the work as outlined above is$64,112. We appreciate this opportunity to be of service to you. Should you have any questions, or if we have misinterpreted what you desire of our firm, please do not hesitate to call. We shall perform our work in accordance with the attached Agreement for Professional Services. Please sign below and return a copy to our office. Jacobs Associates Client's Authorization Caro Ravano, P.E. Client Project Manager Date: Enclosure: Agreement for Professional Services 811 First Avenue, Suite 407 Seattle,WA 98104-1418 Phone: (206) 682-0081 Fax: (206) 682-0092 Ntr"" Jacobs Associates / Seattle _ 31-Aug-07 KPG Rainier Avenue Transit Improvement Project _ total $ 64,105.99 DIRECT SALARY COST(DSC) Classification Hours Rate Cost Staff Principal 24 $74.92 $ 1,798.08 F.Pita Associate $ - $ - Senior Engineer 80 $ 43.99 $ 3,519.20 C.Ravano Project Engineer 100 $ 34.04 $ 3,404.00 J.Schrank Engineer/Geologist 120 $ 28.85 $ 3,462.00 S.Njolona Technical Staff $ - $ - Drafter 0 $ - $ - Clerical Staff $ - $ - TOTAL DSC= $ 12,183.28 $ 12,183.28 OVERHEAD(OH Cost—including salary Additives)=OH Rate x TOTAL DSC Jacobs OH Rate= 1.6552 FARS Overhead= $ 20,165.77 $ 20,165.77 FIXED FEE(FF)=FF Rate x DSC FF Rate= 0.15 Fixed Fee= $ 4,852.36 $ 4,852.36 $ 37,201.40 REIMBURSABLESNtliswe Travel 900 miles @ 0.445= $ 400.50 Computer Expenses 0 $ 50.00 $ - Reproduction Exp 0 $ 75.00 $ - Communication 0 $ 50.00 $ - Equipment _ _ — Chain Saw 0 days @ $50 = Water Sounder 0 days @ $20 = $ - $ _ Level 0 days @ $30 = $ _ $ 400.50 Outside Costs CADD drafting 20 hours @ $45 $ 900.00 Pavement Coring and Drill Rig or Backhoe from sheet 2 $ 23,204.08 Geotech Lab from sheet 2 $2,400 $ 26,504.08 I$ 26,904.58 Total $ 64,105.99 Jacobs Associates Confidential 8/31/2007 Page 1 1 CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 2008-2013 SIX-YEAR TIP Rainier Ave. Improvements - Grady Way to S 2nd Street Functional Classification: Principal&Minor Fund: 317 Proj.Length: 0.85 mi Proj: 12703 TIP No. 7 CONTACT: Derek Akesson 425.430.7243 DESCRIPTION: STATUS: Improvements remove barriers,eliminate sub-standard conditions,control and consolidate The Sound Transit(ST)agreement authorizes$14.9 million ST funds for transit access points to existing major businesses, provide an enhanced pedestrian environment. improvements.Two State Pedestrian and Bicycle Safety Grants have been Project elements include adding BAT(business access and transit)lanes(north and awarded: $200,000 in 2006 and$230,000 in 2007(to be used for non-motorized southbound), removing the BNSF railroad bridge support pier,lowering the roadway to provide improvements). TIB awarded$2,202,000 in Transportation Partnership Program standard clearance under the bridge,adding left-turn lanes at intersections,widening sidewalks (TPP)grant funds in 2003.TIB awarded$1,906,200 in Urban Arterial Program(UAP) with streetscaping, adding pedestrian-scale illumination, bollards(at crossings),transit facility grant funds in 2006. $950,000 of mitigation funds must be dedicated to fulfill improvements(shelters, benches, info kiosks), planted buffer strips and landscaped medians. grant requirements to this project. JUSTIFICATION: CHANGES: Rainier Ave is a critical corridor in central Renton with existing operational problems and in need of This project has been expanded to extend improvements to Grady Way.The Hardie Ave infrasructure enhancements to provide greater ease of non-motorized and transit-based travel. Existing project has been dropped due to excessive costs increases and environmental high level of traffic congestion and accidents. Improvements will enhance traffic flow and reduce issues. Sound Transit(ST)funds are being transferred to the Rainier project. Design and construction of the main trunk storm water(estimated as$800,000) accidents. BAT lanes will be provided from S 2nd St to Grady Way southbound and from Grady Way to S will be funded by Utilities and are not included in the TIP. Roadway construction is 3rd St northbound. estimated to start in 2009. Funded:1 27,396,3911 Unfunded :1 2,600,000 Project Totals Programmed Pre-2008 Six Year Program ITEM Programmed Spent Pre-2007 2007 Total 2008 2009 2010 2011 2012 2013 EXPENSES: Project Development Precon Eng/Admin 3,795,227 795,227 1,000,000 2,000,000 2,000,000 R-O-W(includes Admin) 7,000,984 984 200,000, 6,800,000 6,800,000 Construction Contract 11,280,180 180 11,280,000 880,000 6,000,000 3,300,000 1,100,000 Construction Enq/Admin 1,520,000 1,520,000 120,000 800,000 400,000 200,000 Other 6,400,000 6,000,000 400,000 400,000 TOTAL EXPENSES 29,996,391 796,391 7,200,000 22,000,000 10,200,000 6,800,000 3,700,000 1,300,000 _ SOURCES OF FUNDS: 1 _ Vehicle Fuel Tax 708,000 113,000 595,000 235,000 150,000 210,000 . _ Business License Fee 854,487 46,687 62,800 745,000 300,000 100,000 345,000 _ Proposed Fund Balance 2,767,237 181,437 2,544,200 41,600 41,600 Grants In-Hand 4,538,200 399,000 180,000 3,959,200 373,400 1,792,900 1,000,000 792,900 Mitigation In-Hand 3,495 365 127,371 1,300,000` 2,067,994 450,000 7,65,894 645,000 207,100 Vehicle Fuel Tax 500,000 500,000 500,000 Other In-Hand(Sound Tran.) 14,533,102 41,896 3,000,000 11,491,206 8,800,000 2,691,206 Grants Proposed(T.I.B.) 2,600000 2,600,000 ' 1,300,000 1,000,000 300,000 Mitigation Proposed L.I.D.'s Proposed - Other Proposed Undetermined _ TOTAL SOURCES 29,996,391 796,391 7,200,000 22,000,000 10,200,000 6,800,000 3,700,000 1,300,000 Ramer 57 08212007 12 45 PM 5-7 FINAL .'- ,,, , R3 •_F` '�". : .te tk « ',., '� -p� r '_`, v � t- -', ' . 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Awa f.�" .� 1J';.,-,.. y ., r' C i+u', ':`+, `2,11 .-.4t,:,,•.,7:-...'� ros,i °+fix,�t,;.-;' ,: { ` t.-; '' >r { -„_ f ,;- tx :,•-•„.c �swU)(irgr„'` .�-s- us+'^” '_` �r „f„..;?..,-.'.. t, .m..tt. `k��y�>--- 1t 111114X,'.i7:'''Y'*;”,' ,w1 �„ s .- " �,..urt.-'� i ..u.y �s �,cC .dt ,,ti:)..4:4',i'4 C Vt=y. Ic-:. ,,, ' n..3.., may- _ -....-.410-:::,:',,,“ r*1" " t -r'E ?: a _2" ''i�..x..S.?e�'ss `C r, my3,"? ..r Irl+s3..a_;:-` x,::'� Yn NEW PROJECT LIMITS RAINIER AVE S TRANSIT IMPROVEMENT PROJECT LEGEND IC ' ✓ .,�Yp� APPROXIMATE PROJECT LIMITS s E,((MMTSSRRIS a.2�Java I�Y�W� MAY 2007 Not to Scale CITY OF RENTON COUNCIL AGENDA BILL AI#: 1 o . P Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems Division December 10, 2007 Staff Contact Ryan Zulauf, Airport Manager, Agenda Status x7471 Consent X Subject: Public Hearing.. Runway 15/33 Resurfacing—URS Engineering Design Correspondence.. Contract—Supplemental Agreement No. 1 Ordinance Resolution Old Business Exhibits: New Business X Issue Paper Study Sessions URS Engineering Design Contract—Supplemental Information Agreement No. 1 Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept Other Fiscal Impact: Expenditure Required... $76,950 Transfer/Amendment Amount Budgeted $150,000 Revenue Generated $73,103 (95% reimbursement) Total Project Budget $1,450,000 City Share Total Project.. $3,847 SUMMARY OF ACTION: Runway 15/33 is scheduled for repaving during summer 2008. The Federal Aviation Administration (FAA)has set aside a grant of$3 million for federal fiscal year 2008 to fund construction. In August 2007,the City approved a contract with URS to bring the engineering and design work for the Runway 15/33 Rehabilitation Project to a 50 percent design level. The initial contract was for $149,646. A grant from the FAA funded the entire contract amount. The 50 percent design submittal has been completed ahead of schedule. To complete the project design and prepare the bid documents necessary for an early bid during the first quarter of 2008, an increase of$76,950,to the existing URS consultant agreement is needed to stay on schedule.The FAA will fund$73,103 and the Airport 422 fund will fund the remaining $3,847. The 2008 budget for this project is $1.3 million and the work will not start until January 2, 2008. City staff has met with staff from The Boeing Company several times to ensure that the construction portion of the project is coordinated with the aircraft projection schedule. STAFF RECOMMENDATION: Approve Supplement No. 1 to the Standard Consultant Agreement, CAG 07-163, with URS, in the amount of$76,950,to complete the engineering and design contract for the Runway 15/33 Resurfacing Project. H:\File Sys\AIR-Airport,Transportation Services Division\03 Projects\01 Tasks\Agenda BillsWgenda Bill-Runway 15-33 Rehabilitation-URS contract Amendment\Agenda bill-Runway Resurfacing URS.doc (VY. O‘e PLANNING/BUILDING/C.)��: PUBLIC WORKS DEPARTMENT New `e•P'�N�o� MEMORANDUM DATE: December 10, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: ', Kathy Keolker, Mayor FROM: Gregg ZimmermaL4 dministrator STAFF CONTACT: Ryan Zulauf,Airport Manager(x7471) SUBJECT: Runway 15/33 Resurfacing—URS Engineering Design Contract—Supplemental Agreement No. 1 ISSUE: Should Council enter into supplemental agreement of the standard consultant agreement with URS for the purpose of completing the engineering and design for the Airport Runway 15/33 Resurfacing Project, and prepare the bid documents? '44rr.r RECOMMENDATION: Approve Supplemental Agreement No. 1 to the Standard Consultant Agreement, CAG 07-163, with URS, in the amount of$76,950,to complete the engineering and design contract for the Runway 15/33 Resurfacing Project. BACKGROUND SUMMARY: Runway 15/33 is scheduled for repaving during summer 2008. The Federal Aviation Administration (FAA) has set aside a grant of$3 million for federal fiscal year 2008 to fund construction. In August 2007, the City approved a contract with URS to bring the engineering and design work for the Runway 15/33 Resurfacing Project to a 50 percent design level. The initial contract was for$149,646. A grant from the FAA funded the entire contract amount. The 50 percent design submittal has been completed ahead of schedule. To complete the project design and prepare the bid documents necessary for an early bid during the first quarter of 2008, a supplemental agreement in the amount of$76,950, to the existing URS consultant contract, CAG 07-163, is needed to stay on schedule. The FAA will After fund $73,103, and the Airport 422 fund will fund the remaining $3,847. The 2008 budget for this project is $1.3 million and the work will not start until January 2, 2008. Toni Nelson, Council President Members of the Renton City Council Page 2 of 2 December 10,2007 City staff has met with staff from The Boeing Company several times to ensure that the construction portion of the project is coordinated with the aircraft projection schedule. cc: Peter Hahn,Deputy PBPW Administrator—Transportation Ryan Zulauf,Airport Manager Nenita Ching,Principal Financial and Administrative Analyst Connie Brundage,Transportation Administrative Secretary Susan Campbell-Hehr/Carolyn Currie,Airport Secretary 'rrr� H:\File Sys\AIR-Airport,Transportation Services Division\03 Projects\01 Tasks\Agenda Bills\Agenda Bill-Runway 15-33 Rehabilitation- URS contract Amendment\Issue Paper-Runway Resurfacing URS.doc Washington State ♦,ANIL /I Department of Transportation Local Agency Agreement Supplement 446.0, Agency Supplement Number City of Renton Federal Aid Project Number Agreement Number CFDA No. 20.205 CAG-07-1 63 (Catalog of Fe FecteraiDomestis Assistance) The Local Agency desires to supplement the agreement entered into and executed on AU provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Project Description Name Renton Municipal Airport Runway Rehabilitation Improvement Project Length _—__J Termini Description of Work ❑No Change See attached Exhibit I -Scope of Services Reason for Supplement Phase 1 complet. Supplement authorizes Phase 2 per attached Scope of Services and Cost Estimate Does this change require additional Right of Way or Easements? ❑Yes ®No Estimate of Funding yp (1) (2) .(3) (4) (6)A Te Of V4TC�rk Previous Supplairierlt Estimated Total Estimated Agency Estimated �RgreemenVSuQpL Project Funds Funds Federal Funds lialW PE a.Agency 149,646.00' 76,950:00 226,546.00 —�_ b.Other — i c.Other Federal AiddyState Participation Ratio for PE e.Total PE Cost Estimate(a-rb-rc+d) } 149,646.001 76,950:00 ^ 226,596.00 Right of Way f.Agency g.Other (Federal Aid hOther Participation -- - Ratio for RW i.State j.Total RNV Cost Estimate(+g+h+i) 1 Construction k.Conlracl I I 1 I I. Other_ ._ ---- '------- -- -' ---- m.Other 1 I f n.Other o.Agency Federal Aid ___---- Participationp.State __—.. Ratio for CN q.Total CN.Cost Estimate(k+l41fl+n+o►p){� r.Total Project Cost Estimate(e+i+q) ( 149,646.001 76,950.601 226,596.00 I The Local Agency further stipulates that pursuant to said Title 23,regulations and policies and procedures,and as a condition to payment of the Federal funds obligated,it accepts and will comply with the applicable provisions. Agency Official Washington State Department of Transportation By By Title Kathy Keolker, Mayor Director of Highways and Local Programs *kW Citystf Renton____-.-- --- Date Date Executed DOT Form 140-041 EF Revised 1/2007 WiWashington State r Department of Transportation Organization and Address Supplemental Agreement URS Corporation Dumber t 1501 -4th Avenue,Suite 1400 Seattle,WA 98101-1616 Original Agreement Number CAG-07-163 Phone: 206-438-2700 Project Number Execution Date Completion Date 3/1/2008 Project Title New Maximum Amount Payable Renton Municipal Airport Runway Rehabititaion $ 226,596.00 Description of Work See attached Scope of Work The Local Agency of City of Renton desires to supplement the agreement entered into with QRS Corporation and executed on 8/28/2007 and identified as Agreement No. CAG-07-163 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: 1 Section 1,SCOPE OF WORK,is hereby changed to read: See attached scope of woc.k II Section IV,TIME FOR BEGINNING AND COMPLETION,is amended to change the number of calendar days for completion of the work to read: Work to he completkd by March 1.2008 } 111 Section V, PAYMENT,shall be amended as follows: _ st 'n e it t. c . • t r• tt 9 ' I_ , 5 s ' 's't e• it i e t' ' • t 5726.59$ as set forth in the attached Exhibit A,and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above,please sign in the appropriate spaces below and return to this office for final action. By: CORS C'otporarioo By: City of Renton > i Co suitant Signature Approving Authority Signature DOT Form 140.063 EF Date Revised 9/21)05 • r "' .7Washington State 2, Washington Department of Transportation Local Agency Agreement Supplement Agency Supplement Number City of Renton _ Federal Aid Project Number ,Agreement Number CFDA No. 20.205 CAG-07-163 (catalog of Federal Domes*Assistance) The Local Agency desires to supplement the agreement entered into and executed on .__ All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Project Description Name Renton Municipal Airport Runway Rehabilitation Improvement Project Length __ _ Termini —__._----.. Description of WorWork ❑No Change Sc.attached Exhibit I -Scope i11 Services Reason for Supplement Phase 1 corn plet. Supplement authorizes Phase 2 per attached Scope of Services and Cost Estimate Does this change require additional Right of Way or Easements? 0 Yes C4 No Estimate of Funding Type of Work (i) (2) — (3) (4) (5) 'mow Previousi Estimated Total Estimated Agency f Estimated I Agreement/Suppi.' Supplement Project Funds . Funds i Federal Funds PE a-Agency 149.646,00: 76.950.00 ?26.596.00; 7° b.Other i ; -- - i - --— c.Other ---- -- — — --I Federal Aid d.State t - -_. - Participation Ratio for PE e.Total PE Cost Estimate(a+b•c•+d) 149,646.00i 76,9SlI.00 i ' .226,596.00' Right of Way i.Agency ' t ! of . o g.Other Federal Akah. Other Participation Ratio for RW I.Slat% j.Total Rely Cost Estimate(N-g=h+i) ' — Construction k.Contract t I. Other j m.Other n,Other % o.Agency — _._..._ Federal Aidpt8te -----_._- Participation __ i j ---- _-- Ratio for Cf-I q.Total CN Cost Estimate{k+lfmsnto+p). I ! ( r.Total Project Cost Estitmite(e+itq) I 149,646.00l 76,950.001 226,5961.00 The Local Agency further stipulates that pursuant to said Title 23,regulations and policies and procedures,and as a condition to payment of the Federal funds obligated,it accepts and will comply with the applicable.provisions. Agency Official URS Corpora-tic OF By By • __;.... It.• _ !A '' Title Kathy Keolker, Mayor tZ Michael Rosenfel• s- President tatty of Renton Date Executed 1i/ , /2�Q^t r�► SCOPE OF SERVICES AMENDMENT#1: PHASE 2—FINAL DESIGN,PERMITTING,AND BID ASSISTANCE SERVICES for RENTON MUNICIPAL AIRPORT RUNWAY 16-34 REHABILITATION IMPROVEMENT PROJECT Rev:December 3,2007 INTRODUCTION This Amendment is to be incorporated into the current professional services under Contract No.CAG-07- 163,and includes the final design,permitting,and bid assistance for the RENTON MUNICIPAL AIRPORT RUNWAY 16-34 REHABILITATION IMPROVEMENT PROJECT. This Amendment,Phase 2 of the engineering,is to revise the Scope of Services submitted under"Exhibit A°to include all necessary professional engineering services per the attached fee schedule. Phase 1 only provided the necessary topographic information,geotechnical analysis,FM grant assistance,preliminary engineering,FAA engineers report,and cost estimating to support the 50%level of design.For this phase,Phase 2,the Consultant will be required to provide all resources necessary to accomplish thework for this effort,including(but not limited to);project management,projectengineering, pay.,ement,geornetry and thickness design,stormwater permitting and drainage design,utility and airfield lighting adjustments,and incorporating the same into final bid documents for the Runway 16-34 Rehabilitation project. DETAILED SCOPE OF SERVICES for TASK 2.0—Final Design Phase 2—Final Design,Permitting,and Bid Assistance 2.1 Project Management I Update DBE Plan-Provide project management and administration, prepare monthly progress reports,manage sub-consultants;and update the DBE plan for FAA approval. 2.2 Construction Phasing Plan-The Consultant shall help to developand assist the Airport in generating the construction phasing plans with the goal of minimizing impacts to the Airport's operations,and consist of the following: a) Attend meetings with the Airport to develop the Airport/Tenant communications strategy. b) Develop construction phasing plans to include operational parameters,schedule,and work sequence. Attend up to four meetings with individual tenants,tenant user groups,Airport staff,or ATCT staff to obtain input on the construction phasing plans. 2.3 Prepare Final Plans,Technical Specifications,and Permitting Assistance-Prepare final plans and technical specifications for review and approval by.the.Airport,City,and FAA for a single set of bid documents. Prepare final quantity calculations,permitting assistance and pre- application meetings,final Engineer's report,cost benefit analysis(200'vs. 150'runway width and asphalt vs.concrete construction),and cost estimates.Prepare technical and FAA special provisions for inclusion into the City of Renton's project manual for contracting. 2.4 Bid Period Services-During the bidding period URS will provide the following: a) Prepare and distribute document revisions for an estimated four(4)-addenda reflecting necessary changes to the contract documents and specifications,including revision of individual plan sheets if necessary for inclusion in the addenda. Pang 1 of b) Prepare and distribute responses to bidders'questions in writing. c) Attend and participate as necessary in one(1)pre-bid conference at the Airport. Participation will include answering questions at the Airport's request d) Attend the bid opening and provide an evaluation of the bids. The City will prepare the bid tabulation,distribute award notification to successful bidder and will notify and return bid bonds to the unsuccessful bidders. The Consultant must assist the City in evaluating the bid in comparison to the Engineer's estimate,and assist by writing a letter to the FAA comparing and offering opinions of the low bid differences to the Engineer's estimate. Final Design Deliverables • Completed permit applications and supporting information. • Meeting records of all communications with the Airport's Tenants in the development of the construction phasing plans. o Engineering Design Reports to Include Cost Benefit Analysis of 200'vs 150'runway width and asphalt vs.concrete design. a Construction design plans and specifications at 00%design and construction cost estimates. ✓ Completed FAA and Airport Plan and Specifications Review Forms. • Final Engineering Design Reports. • Final Bid documents. • FAA DBE Plan Update • Required addenda to the bid documents. • Bid evaluation report comparing the bids to the Engineer's cost estimate. • Report on bidder's qualifications. Nswoo • Prepare any necessary updates to the FAA grant application. Page 9 of 2 Renton Municipal Airport Phase 2 Services for Final Design, Permitting, and Bid Period Services for Engineering Fee Estimate Runway 16/34 Improvement Project PM 1 Sr.Civil Eng .'Prof:Sr..Glvil..E'ngr Airport En�iineer baaignerICAOA Totals Phase 2:Final.Design,Permitting,and Bid Assistance Hr.Rate 5142:50 11i:Rate 8131.10 .Hrr Rate_ 5108.30 Hi.Rate $79:87 Hours Cost .Houre .Goat . Hoiiis Cost Houra. Cosi Hours Cast Task# Description. 1 °DBE�i?siti`'tJ' at" ,. - _: 'f;�-+.,...,, ,. 2r >. �cla airt�altrfsTrrt`/. pd a�'='..:;;";:.;:::�. ;.,;,.:--; ,..,,..,-,�:�_;�;:>°:=� , =:� 2:1.1 lnvoiobi• ': Canthi" Re�arts 12 $1,71 :c ;,.;.,:':.:'.'-,.. : . l�uf � 0 $0 -, .3t) p 12 V.710 2.1.2 ana,ge_URS'Labor/Schedulino 8 3.;140 20 -• N•. $0 '13 . •11'40 2:1.3 Manage.Subcasrteeltants 2 $285 • :•0 1.0 2. $ 85 .2.1.4 Project Adfnielstration./:Filing Etc, . 16 ' 12280 ? 'SO .400 , $0 10 .280 .2:1.5 Uogaie-.1+Rx1,f:1B��an 8 Si,14f7 30 8 . may;"' . 16 $2.006 , .... ,. ... q� .. :, ,,; '•:':,',.'..‘:,`,:.'-:: ::'-,-','..:.'.1,. .:f.','.: �,� ,r;,a �a;.✓:�:'�.';i"-o: .ABY 4�"�r 't.' ;�f - ,_,. • .., ,..ryry rr��y�,. .- a � Y„s -•� e-._= :�,:,. r: .�:; 7.a.. ... ,..�..,,�a;..��..,.. ,.,, ,-. --a i..lr5i .,-.., � �. milk! ':1-:-.':•••,:!.� :.. .,,. ..., ..:...... ..a _.., .,r za.. ..[kY`4ik%s;ls....'x:C"�.:r+?.�:F,".+s.�G 2.2:1 Meetirt�e••With Tettant£.I FA/kip-00610p.Phasing'Plena '_ 8 31,140 8 1;049 •5. 16 $2,139 .sing_ al Plans 8 81,140 16 $2098 16 'V;733 24 X1;910 64- $6,880 222 Develop Construction Phasinp'.and:fJpeiakivn ,,_� 2:30 Ri1ri"a`i�`Fi�ai7Plans`r ecrosand�Retrfiilitlri` , ." .. r �;� ;17 .r p r•Sp _ 474' 2.3.1 Finalize.0/1.Profile Grade and Cross Slope optimizations 8 $1,140 8 $1049 r . S $862 24 $1 910 48 $4 965 2.3;2 Final Grading,Paving•and Drainage Plan 8 $1,1'40 12 $1,573 .'.468 40 :,-..1'8'3 ' 82 $9'362 2.3.3' Prepare Permitting Docs.and Applications/Mestirirgs •2 $285 3 $1.049 24 32.599. 8 ;37 42 ''• 570 2.3.4. Finalize l ra•ineers,Re•o ".$•mos and.Cost Estimates - • 8 .. $1,140. 8 ;:1.049. 24 32'5'9 24 " '.1..9,10 24 $ .698 2,3.5 Prepare COst:Benel t Ainatiis(Runway Width and Allaterial 2 $285 16. .32;098 2 .'3;488 16 $1,273 86 $7,121. 2.'3.6 Pavement Marking Plan 2 $285 4 :3524 12 - -.$1,300. 24 $1;910 42 $4,019 2:3:7 Paving"and Marking Details 2. $285 M 4 $524 .g. 'OW. " 8 ' $837 22 - 82;312 2:3.8 Temp ErosIon&Sedimentation Control 2 $285 3- 3187 12 81300 , 24 - $1:;50. 44. $42t1• 2:3.9 .4uafity"Asssrr'ariae:Reviews'' 2 ' 1285 T 4 d3w524 'Sb: . 0 $0. 6: 5809' 2.3,10 Typical Section's:and'Data€ies 2" 3285 8 81;049 '0' 0866 12 ' T96-57.--7.'75-6---7-07"--t55 2.3.11 •C7rairtage/Efectrlcal Structuree.Schedules and Details 2 .$2,95 4 :'t..-24 4' • S41 8 $637 ,. 1:8 $1 879. 2.4 ..W.e1nrg81d11etit3i,Sefwldea: L..-.. ...Y 5,3:.:..t..� :�.,..............:.::.....u......�...., ..-...,,.'2,-',T.:',5,y..�.e,,.i, y,,,,,- :�, .:,,k : '. �, ..;..r.n` G,en. Rtit, , RA:: ..� , . ,. , . . �:1yF � � y' 2:4.1Prepare Addenda 4 $570 4 • 3524 '16 61.73- 18 t :. 40 ''4100 2.4.2 .Pre-Bid'Cfa+riference 4 3570 .4 $524 y0. $e 8 1,Q94 2.4.3 Bid Award and Evaluation 4 $570 4 $524 _____39_______:_19_ '8 $1 094 Phase 2 Final Desi•n..Stibtotals ' 114 $16 245 . 118 $16470 20477-6-0 Q93" .728` .51`6142 658 $71.950 jExpenses 1 I F t l 1 I I I I Office Expenses Cost Postage/Courier./Reproduction'/Travel $6;000.00 000 Phase.2Desl n Phase;Ek +aims Total"Phase 2 Services $76,980 I 9 I 1 Prepared by URS r 12/3/2007 (.... . (., (6, . s- 3 CITY OF RENTON COUNCIL AGENDA BILL AI#: 4-'7 0 66, 1 iikoe'Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board Transportation Systems Division December 10, 2007 Staff Contact.... Ryan Zulauf, Airport Manager,x7471 Agenda Status Consent X Subject: Public Hearing.. Correspondence.. City Tiedown Rate Increase - 2008 Ordinance Resolution Old Business Exhibits: New Business X Issue Paper Study Sessions Standard Month-to-Month Tiedown Agreement Information Tiedown calculation worksheet Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept X Fiscal Impact: Expenditure Required... Transfer/Amendment.. Amount Budgeted Revenue Generated.... $8,771.40(not including leasehold tax) Total Project Budget City Share Total Project SUMMARY OF ACTION: The Airport collects rent from aircraft owners for outdoor storage of aircraft in the City's tiedowns. The aircraft owners each rent from the City on a month-to-month basis. The Airport manages 55 long-term tiedown spaces, and 3 short-term (up to 72 hours), with 55 spaces currently being rented under month-to-month agreements. The current monthly rent is $75.33 plus 12.84 percent Leasehold Excise Tax, for a total of$85.00. It has been at least 10 years since tiedown rates were increased, although tiedown rates at Renton are comparable to Boeing Field($85), and higher than Auburn($66) and Paine Field($45-$55). The Airport tiedown agreement states, "The City of Renton may adjust rents and agrees to give tenant 30 days notice of an adjustment." We recommend a rate increase of 17.64 percent to all City-owned tiedown spaces, increasing the rent to $88.62 per month,plus 12.84 percent Leasehold Excise Tax, for a total monthly rate of$100.00, effective February 1, 2008. As a result of this increase,the Airport will receive approximately$8,771.40 per year in additional revenue, for total annual tiedown revenue of$58,489.20,before leasehold tax. These figures are approximate, depending on tiedown capacity, seasonal fluctuations, and the reconfiguration of tiedown spaces and location. This increase in revenue will help to off-set the increase in the Indirect Cost Allocation for 2008. STAFF RECOMMENDATION: fikiTy Approve a 17.64 percent increase in the monthly rental amount for the City-owned tiedown spaces, from $75.33 to $88.62,plus leasehold tax, beginning February 1, 2008. H:\File Sys\AIR-Airport,Transportation Services Division\03 Projects\01 Tasks\Agenda Bills\Agenda bill-City Tiedown Rate Increase-2008\Agenda bill-City tiedown rent increase.doc 00,et`SYPLANNING/BUILDING/, PUBLIC WORKS DEPARTMENT • �N�o� MEMORANDUM DATE: December 10, 2007 TO: Toni Nelson, Council President Members of the Renton City Council VIA: 'j Kathy Keolker, Mayp�r FROM: Gregg Zimmerman,A m nistrator STAFF CONTACT: Ryan Zulauf, Airport Manager(x7471) SUBJECT: City Tiedown Rate Increase — 2008 ISSUE: Should Council approve a 17.64 percent increase to the rental rates of all City-owned tiedown spaces to $88.62 per month plus 12.84 percent Leasehold Excise Tax, for a total monthly rate of $100.00 effective February 1, 2008? '4wrr RECOMMENDATION: Approve a 17.64 percent increase in the monthly rental amount for the City-owned tiedown spaces, from $75.33 to $88.62, plus leasehold tax, beginning February 1, 2008. BACKGROUND SUMMARY: The Airport collects rent from aircraft owners for outdoor storage of aircraft in the City's tiedowns. The aircraft owners each rent from the City on a month-to-month basis. The Airport manages 55 long-term tiedown spaces, and 3 short-term (up to 72 hours), with 55 spaces currently being rented under month-to-month agreements. The current monthly rent is $75.33 plus 12.84 percent Leasehold Excise Tax, for a total of $85.00. It has been at least 10 years since tiedown rates were increased, although tiedown rates at Renton are comparable to Boeing Field ($85), and higher than Auburn ($66) and Paine Field ($45-$55). The Airport tiedown agreement states, "The City of Renton may adjust rents and agrees to give tenant 30 days notice of an adjustment." Toni Nelson, Council President Members of the Renton City Council Page 2 of 2 December 10,2007 v40110 Rental Rate Increase and Revenue Enhancement We recommend a rate increase of 17.64 percent to all City-owned tiedown spaces, increasing the rent to $88.62 per month, plus 12.84 percent Leasehold Excise Tax, for a total monthly rate of $100.00, effective February 1, 2008. As a result of this increase,the Airport will receive approximately$8,771.40 per year in additional revenue, for total annual tiedown revenue of$58,489.20, before leasehold tax. These figures are approximate, depending on tiedown capacity, seasonal fluctuations, and the reconfiguration of tiedown spaces and location. This increase in revenue will help to off-set the increase in the Indirect Cost Allocation for 2008. Justification Historically,tiedown vacancies occurred during the fall and winter months when the rainy weather returned. However,there have been no tiedown vacancies since June 2007 and all indications show this will continue into next spring. In order for Airport businesses to compete for tiedown tenants,they have had to keep their rates low. If the City increases its tiedown rate, then Airport businesses will be able to do so also, which could boost the revenue for both the City and Airport businesses. Based on a recent market appraisal of Airport ground leases,the fair market value was set at $0.57 per square foot per year. If the appraisal rate was charged just for the City tiedown area on Apron C (approx. 169,000 square feet), the revenue generated for the Airport would be $96,330 plus state leasehold excise tax. If that cost was distributed among the 50 tiedown spaces on Apron C, the cost of a tiedown space would be $160.55, plus the state leasehold excise tax, for a monthly total of$181.16. At a minimum, each tiedown consumes 2,200 square feet to park and maneuver the aircraft into position. That minimum space does not include ancillary needs such as car parking, restrooms and associated non-revenue producing areas. If that minimum tiedown space was generating $0.57 per square foot per year,the revenue to the Airport would be $1,254 per year plus the state leasehold excise tax. Paid on a monthly tiedown basis, each tiedown tenant would pay $104.50 per month plus state leasehold excise tax, for a monthly total of$117.91. While Renton appears to enjoy a location premium for tiedown space, it is unclear as to the price elasticity of the location premium. Hence, increasing the tiedown price to $117.91 per month might result in some reduction in tiedown customers thus negating the revenue increase effect of the tiedown price increase. Therefore, the recommended that monthly total of$100.00 is a reasonable price. cc: Peter Hahn,Deputy PBPW Administrator—Transportation Ryan Zulauf,Airport Manager Nenita Ching,Principal Financial and Administrative Analyst Connie Brundage,Transportation Administrative Secretary Susan Campbell-Hehr/Carolyn Currie,Airport Secretary h:\file sys\air-airport,transportation services division\03 projects\01 tasks\agenda bills\agenda bill-city tiedown rate increase- 2008\issue paper-city tiedown rent increase.doc Tiedown Calculation Worksheet All numbers pre-leasehold tax, unless otherwise noted: Presently tiedown rates monthly$75.33 Increased tiedown rates monthly$88.62 ($100.00 after leasehold taxes of 12.84% or$11.38) Difference in rates pre-tax +$13.29 or 17.64% Projected tenants a month= 55 75.33 x 12 = current yearly rate of 903.96 x 55 tenants = $49,717.80 88.62 x 12 =new yearly rate of 1,063.44 x 55 = $58,489.20 Additional projected $8,771.40 (depending on tenancy/configuration) A 50' taxilane 25' 4... • 30' • 40' 55' x 40' = 2,200 sq ft Using appraisal rates on square footage: $0.57 x 2,200 sq. ft= $1,254 or$104.50/mo (before leasehold taxes) AIRCRAFT STORAGE TIE-DOWN AGREEMENT �'NTs MONTHLY RENT AND LEASEHOLD TAX: _$85.00 'gad Landlord: City of Renton Tiedown No: 1055 South Grady Way Renton WA 98055 Effective Date: Tenant: Owner(s): Street: Street: City/State/Zip: City/State/Zip: Phone: Phone: Aircraft Identification State Registration Information Make: Acft registered w/State: ❑ Yes ❑ No Model/Yr: Registration Decal Number: N/A Acft Registration No: N Registration Validation Date: Color: Copy of RCW 47.68.250 received: (Initials) Current Airworthiness Certificate Attached Signature of Tenant 1. TERM: This Agreement creates a tenancy from month to month. 2. RENT: One month's rent which includes leasehold excise tax is $ 85.00, and is payable by Tenant upon execution of this Agreement by the Tenant. a. RENT DUE DATE: All rent is due in advance on the first of each month. Should the effective date of this Agreement be other than the first day of a month, rent shall be prorated for the first month. b. LATE PAYMENT FEE: The City of Renton will assess and Tenant will pay a collection charge of 5%per month for each month of delinquency until paid. If any check received by Lessor is returned unpaid for any reason, Lessor reserves the right to make an additional charge of$25.00. c. RENTAL ADJUSTMENT: The City of Renton may adjust rents and agrees to give tenant thirty(30)days notice of an adjustment. 3. TERMINATION: a. This Agreement may be terminated by either party upon thirty(30) days written notice to the other. In the event of termination,the City of Renton is under no obligation to provide Aircraft Storage Tiedown Agreement substitute tie-down space to Tenant. If aircraft storage space is not available elsewhere on the Airport,the Tenant must remove the aircraft from the tiedown area and the Airport. b. If Tenant fails to give thirty(30)days written notice to terminate,Tenant shall be liable for rent up to and including thirty(30) days beyond the date of cancellation of this Agreement. 4. FAILURE TO PAY: a. COLLECTION COSTS: Tenants shall bear all costs and expenses incurred by the City of Renton in enforcing the terms of this Agreement or in the collection of amounts due hereunder, including reasonable attorney's fees. c. AIRCRAFT MAY BE TAKEN UNDER POSSESSION AND CONTROL OF CITY OF RENTON: If the Tenant fails to pay the airport charges owed and the account is at least sixty (60)days delinquent, Airport personnel may take reasonable measures, including but not limited to the use of chains,ropes, and locks,to secure the aircraft within the airport facility so that the aircraft is in the possession and control of the City of Renton and cannot be removed from the Airport. In the event of non-payment of all charges due and owing to the City of Renton pursuant to this lease,the City will follow the procedures set out in RCW 14.08.122 as it is written at the time of the default. d. AIRCRAFT MAY BE SOLD AT PUBLIC AUCTION TO SATISFY THE AIRPORT CHARGES: If an aircraft has been secured by the City and is not released to the owner within ninety(90) days after notifying the owner at his or her last known address by registered mail, return receipt requested, and a copy of the notice by first class mail,the aircraft shall be conclusively presumed to have been abandoned by the owner. The procedures to be utilized by the City to authorize the public sale of the aircraft will be those found in Exhibit B which is attached and incorporated herein by reference. 5. RULES AND REGULATIONS: Tenant shall comply with all current and future rules and regulations governing the Renton Municipal Airport(copy of current rules is posted at the Airport Manager's Office). Failure to comply with rules and regulations may result in termination of this Agreement. 6 TENANTS RIGHTS & OBLIGATIONS: Tenant shall: a. TIE-DOWN USE: Use the Tie-down area only to store the aircraft listed above which is owned or leased by Tenant. Aircraft must be airworthy, and if temporarily undergoing repairs, tenant must provide the Airport Manager with a schedule showing when repairs will be performed. Whenever an aircraft is temporarily undergoing repairs, a red tag must be affixed to the aircraft stating the date repairs started,the date repairs will be completed,the date the repair schedule was furnished to the Airport Manager, and the name and phone number of the Tenant. If Tenant fails to adhere to an agreed upon repair schedule, or place and maintain the required red tag on the aircraft,the City of Renton may terminate this Agreement upon five(5) days written notice. b. AIRCRAFT REPAIR&MAINTENANCE: Use the tiedown space only for the making of minor repairs of Tenant's aircraft or equipment authorized by the Federal Aviation Administration to be performed by the owner, such as oil changes or spark plug replacement. No maintenance shall be performed by persons other than the Tenant named above. Tenant shall not make any repairs above those authorized to be made by an aircraft owner, even if Tenant is otherwise qualified and certified. If Tenant violates this obligation, the City of Renton may terminate this Agreement upon five(5) days written notice. Noire Aircraft Storage Tiedown Agreement 2 c. NO SUBLEASE OR ASSIGNMENT: Allow no other party or parties to occupy any portion of the tiedown space either by assignment, sublease, license or permit. d. CHARTER/RENTAL/REPAIR/INSTRUCTION SERVICE PROHIBITED: Conduct no charter,rental, repair or instructional service, or offer any other commercial activity to the general public in or from the tiedown space. e. NOTIFY CITY OF RENTON OF DEFECTS: Report to the Airport Manager any defects in the tiedown area which, in the Tenant's opinion, require maintenance. f. KEEP PREMISES CLEAN: Keep the tiedown space clean and free of debris and not place or allow to be placed any debris on Airport Property. No maintenance boxes, ladders, or other items will be placed on the premises. g. NO TIE-DOWN MODIFICATIONS: Make no modifications, alterations, post signs or otherwise change any part of the tiedown area. Tenant shall not introduce or use any other tie-down device than those furnished by the City of Renton. h. COMPLY WITH APPLICABLE LAWS: Comply with applicable federal, state, county and municipal ordinances and regulations now in force or hereafter promulgated. Tenant shall not bring or cause to be brought onto the Airport any illegal item or substance. i. PAY TAXES: Pay any taxes on personal property situated in, on or about the tiedown area prior to delinquency. j. KEEP TAXIWAYS AND TAXILANES FREE: Keep the taxiways or taxilanes free of parked or unattended aircraft.Keep the access to any tiedown space free of parked or unattended aircraft. k. INSTALL TIEDOWN ROPES/CHAINS: Install and maintain all tiedown ropes or chains. Tiedown ropes or chains shall be left tensioned,but shall be used in such a manner that a slight amount of slack exists in the ropes or chains. 1. MAINTAIN GATE CODE CONFIDENTIALITY/OBTAIN ACCESS CARD: Maintain gate code confidentiality and not allow access to the airport by non-authorized parties. Obtain a gate access card by completing a Ground Vehicle Operating Rules packet from the Airport Manager's office. m. INGRESS/EGRESS: Have the full and free right of ingress to and egress from the tiedown area for tenant, passengers, guests and other invitees. Tenant guest and invitees shall conduct themselves in an orderly and proper manner so as to not disturb others at the Airport. Children shall be under constant parental control and shall be restricted to the Tenant's tiedown area. Dogs and other pets shall be on a leash or caged whenever on the Airport. n. AUTOMOBILE PARKING: West side tenants -Park vehicles only in the parking spaces provided at the west end of the tiedown area East side tenants—Park vehicles in the tiedown space assigned to Tenant. °god Aircraft Storage Tiedown Agreement 3 7. LANDLORD'S RIGHTS AND OBLIGATIONS: City of Renton shall: a. GOOD REPAIR: Keep the tiedown area in good condition and repair. b. PROVIDE ACCESS: Provide access to the tiedown area and to the public taxiways,ramps and runway at the Renton Municipal Airport. c. KEEP PREMISES CLEAN: Keep the public taxiways adjacent to the tiedown area clear of debris. d. INSTALL/REMOVE TIE-DOWN PADS: Install or remove tiedown pads as required. e. RESERVE RIGHT TO SUBSTITUTE: Reserve the right to substitute comparable tiedown facilities. f. REGULATE/DEVELOP/IMPROVE: Regulate, develop, improve, reconstruct or modify the tiedown area in the City's sole discretion. g. PROVIDE NO ADDITIONAL SERVICES: Provide no other services of any kind or description unless specifically mentioned herein or added by amendment. h. POSTING OF AIRPORT RULES AND REGULATIONS: Conspicuously post the Airport Rules and Regulations and all regulations authorizing the impoundment of an aircraft that is the subject of delinquent airport charges, at the Airport Manager's office. 8. INDEMNIFICATION AND HOLD HARMLESS: Tenant agrees to protect and save the City of Renton, its elected and appointed officials and employees harmless from and against all claims, demands, and causes of action of any kind or character, including third party claims, and including the cost of defense thereof from personal injuries, death or damage to property arising out of or related to the tiedown space rented by the Tenant in any way resulting from the willful or negligent acts or omissions of the Tenant and/or its agents, employees or representatives, except the sole and exclusive willful and negligent acts or omissions of City of Renton representatives. The Tenant shall comply promptly and completely with all governmental laws, rules, regulations and requirements for the proper and lawful use, sale,transportation, treatment, and/or disposal of Hazardous Substances; and upon request furnish proof to the City of such compliance. The Tenant shall protect, defend, and indemnify the City of Renton from any and all costs, fees, penalties and charges assessed against the City, including attorney's fees and defense costs arising out of or as a result of the Tenant's handling, storage, containment, disposal,transportation and sale of Hazardous Substances as defined now or hereafter defined by the MTCA. 9. INSURANCE: During the term of the Agreement, the Tenant shall maintain Commercial General Liability insurance with limits of not less than$1 million combined single limit per occurrence. The City of Renton shall be named as Additional Insured(s) on Tenant's policy, with that coverage being primary and non-contributory with any other policy(ies)available to the City. The above policy shall cover or be endorsed to cover the City of Renton, it's officers,officials, employees, and agents as additional insureds. The Tenant shall provide a certificate of insurance on or prior to the effective date of the Agreement, or upon written request of the City of Renton. The policy of insurance shall provide that neither party to the insurance contract can terminate the insurance without first giving vtar„ the City of Renton 45 days notice of such impending termination. Prior to the expiration date of the Aircraft Storage Tiedown Agreement 4 required insurance coverage, the Tenant shall provide a new certificate of insurance to the Airport Manager. Nomi 10. LIABILITY TO TENANT AND PROPERTY: The City of Renton shall not be liable to the Tenant or Tenant's officers, agents, employees or guests for any damage caused to them or their property by water, rain, snow, ice, sleet, fire, storms or accidents cause by third parties or by breakage, stoppage or leakage of utilities on or adjacent to the premises. In the event of damage or destruction to the Airport or tie-down facilities, the City of Renton is under no obligation to provide substitute tie- down space to Tenant. 11. ASSIGNMENT: This Agreement is not assignable or transferable. 12. JURISDICTION: This Agreement will be interpreted in accordance with the laws of the State of Washington. 13. NOTICES: All notices required herein shall be delivered to and shall be deemed received when hand delivered OR three days from the date posted in the US Mail. Airport Manager Tenant 616 W. Perimeter Road Unit A Street Renton,Washington 98057 City/State/Zip 14. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement of the parties regarding the rights and obligations described herein. The Agreement may be modified only in writing and signed by authorized representatives of each party. TENANT: LANDLORD City of Renton, a municipality of the State of Washington BY: BY: Ryan Zulauf, Airport Manager DATE: DATE: Approved as to form for use: Office of the City Attorney Ned Aircraft Storage Tiedown Agreement 5 /444dd CITY OF RENTON COUNCIL AGENDA BILL AI#: 7. l s Submitting Data: For Agenda of: December 10, 2007 Dept/Div/Board.. AJLS/City Clerk Staff Contact Bonnie Walton, City Clerk Agenda Status (x6502) Consent X Subject: Public Hearing.. Certification of 11/6/2007 General Election Results by Correspondence.. King County Records and Elections Ordinance Resolution Old Business Exhibits: New Business Certification by King County Study Sessions Official Final Results for General Election Information X Recommended Action: Approvals: Legal Dept Information Finance Dept Other Fiscal Impact: Expenditure Required... N/A Transfer/Amendment Amount Budgeted N/A Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The 2007 General Election results have been canvassed by the King County Canvassing Board of Election Returns. The certified results are: Mayor, 4-Year Term: Kathy Keolker 5,369 Denis Law 6,202 Elected Council Position No. 3, 4-Year Term: Marcie Palmer 7,885 Elected Shirley A. Gaunt-Smith 2,438 Council Position No. 4, 4-Year Term: Greg Taylor 6,897 Elected Terry Persson 3,581 Council Position No. 5, 4-Year Term: King Parker 6,610 Elected Cheryl E. Haskins 4,523 Council Position No. 7, 4-Year Term: Don Persson 8,130 Elected (ran unopposed) Of 27,552 registered voters in the City of Renton, a total of 12,308 ballots were cast---a 44.67% General Election turnout. King County Election Results ligKing unt : Home News Services comments Search ElectionsRecords, Elections and Licensing Services Division Department of Executive Services Official Final KING COUNTY 11/27/2007 8:48:35 AM General Election November 6,2007 Page 16 of 45 CITIES CITY OF RENTON Ballots Cast/Registered Voters: 12308/ 27552 44.67% Poll Precincts Counted/Total Poll 65/ 65 100.00% Precincts: /City of Renton Mayor Kathy Keolker NP 5369 46.31% Denis W. Law NP 6202 53.49% Write-in 23 0.20% v' City of Renton Council Position No. 3 Marcie Palmer NP 7885 76.15% Shirley A. Gaunt-Smith NP 2438 23.55% Write-in 31 0.30% Official Final KING COUNTY 11/27/2007 8:48:35 AM General Election November 6,2007 Page 17 of 45 CITIES ti/ City of Renton Council Position No. 4 Greg Taylor NP 6897 65.67% Terry Persson NP 3581 34.10% Write-in 24 0.23% V City of Renton Council Position No. 5 King Parker NP 6610 59.23% Cheryl E. Haskins NP 4523 40.53% Write-in 26 0.23% V City of Renton Council Position No. 7 Don Persson NP 8130 97.31% Write-in 225 2.69% http://www.metrokc.gov/elections/200711/resPage17.htm 12/10/2007 CITY OF RENTON COUNCIL AGENDA BILL AI#: 0 .S Submitting Data: For Agenda of: Dept/Div/Board.. EDNSP December 10, 2007 Staff Contact Alex Pietsch (x 6592) Agenda Status Consent X Subject: Public Hearing.. 2008 Lodging Tax Allocations Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Lodging Tax Advisory Committee Report Study Sessions Information Recommended Action: Approvals: Council Concur Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Lodging Tax Advisory Committee recommends the City Council concur in its recommendation to allocate $335,000 of Lodging Tax funds as follows: $110,000 to the Renton Community Marketing Campaign, $129,000 to the Renton Visitor's Connection, and one-time allocations of fund reserves, including $66,000 to the Renton Community Marketing Campaign for television advertisements, and $30,000 to the City's Department of Economic Development, Neighborhoods & Strategic Planning to purchase banner brackets, seasonal banners, and a "Santa House" to be displayed in Downtown Renton during the 2008 holiday season. Corresponding budget amendments and contract approval will require additional City Council action and will be brought forth for consideration in January 2008. STAFF RECOMMENDATION: City Council concur in the Lodging Tax Advisory Committee recommendation. Rentonnet/agnbill/ bh CITY OF RENTON LODGING TAX ADVISORY COMMITTEE December 7, 2007 Allocation of Lodging Tax funding for 2008 The Lodging Tax Advisory Committee met December 7, 2007 to discuss the allocation of Lodging Tax funding for 2008. The Committee recommends that the City Council allocate Lodging Tax funds as follows: • $110,000 to the Renton Community Marketing Campaign; • $129,000 to Renton Visitor's Connection; and • One-time allocations of fund reserves as follows: o $66,000 to the Renton Community Marketing Campaign for television advertising during the upcoming 2008 NFL playoffs, and o $30,000 to the City of Renton's Department of Economic Development, Neighborhoods & Strategic Planning to collaborate with the Community Services Department, Downtown Renton Committee, and Piazza Renton to produce seasonal decorations in Downtown Renton, including banner brackets, banners, and a"Santa House." D nis Law, Chair cc: Alex Pietsch Mike Bailey 2008 Funding Comm report.doc\ itrimovcto BY 1 CM!COMM[. Date ..1OO7 COMMITTEE OF THE WHOLE COMMITTEE REPORT December 10, 2007 2008 State Legislative Agenda and Statement of Policy Positions (December 3, 2007) The Committee of the Whole concurs with the recommendation of the Administration to adopt the 2008 State Legislative Agenda and Statement of Policy Positions as presented. Topics include transportation solutions, economic development/infrastructure funding, strengthening the aerospace industry, small business assistance, and workforce development. The Committee further authorizes the Administration to work with other agencies and the Legislature regarding these issues and initiatives on its behalf. Toni Nelson, Counc ' esident cc: -§a eevington Suzanne Dale Estey -Beitt-bevy A�ex Pic4sc{. Legislative Priorities 2008 COW report.doc\ rev 01/02 bh rrY O ♦ 44 l ♦ -N�0 City of Renton 2008 State Legislative Agenda ,, ii 1 i ..r 0 .,..,,....,0,14........ , ,.. ,,,..„., , .----c....- .- ---„-- . , , , , , ? .. .,.. , -4 i 1 .... Si ' 4 �, » i 4 iv "kms 'S BASIC PREMISES • The City of Renton's positions on state legislation will reflect the following premises established by the Renton City Council over the past legislative sessions: • All proposed legislation should provide local elected officials maximum flexibility in addressing community needs and allowing cities to shape local programs and services. • The City strongly opposes any imposition of new or expanded requirements on local governments without adequate funding to support these programs, as required by State law (RCW 43.135.060). • Renton urges the Legislature to refrain from imposing or increasing fees on municipal services to fund State regulatory activities. • The City strives to maintain local control, especially in areas such as local government taxation and financing, rights-of-way management, and land use and zoning matters. MAJOR ISSUES Transportation Solutions With the voters' rejection of Proposition 1, the "Roads &Transit" measure, on November 6, Renton is one of many Central Puget Sound jurisdictions with continued concerns about finding solutions to regional and state transportation challenges. It is clear that the significant needs will not go away, with major congestion, mobility, and capacity issues gripping our region. While the City understands and respects the significant safety issues surrounding regional mega-projects such as the 520 Bridge and the Alaska Way Viaduct, Interstate 405 between Renton and Bellevue remains the most congested stretch of freeway in the state, with more than 12 hours of congestion each day. The I-405/SR 167 interchange remains the most congested interchange in the state. Renton strongly encourages the Legislature not to lose sight of one of its core missions to "fix the worst first." Looking ahead to the 2008 Session, the City of Renton will: Work to protect funding for state projects: As Governor Gregoire and some state transportation leaders are moving ahead with discussions about how to fully finance a rebuild of the State Route 520 floating bridge, Renton wants to ensure that this is done in a way that does not undermine existing investments on the 1-405 corridor and for other 2005 "Transportation Partnership Act" projects that the State has already agreed to fund. Renton has been pleased to hear key transportation leaders have agreed they do not want to sacrifice funds from 2005 TPA projects. Retain flexibility for Regional Transportation Investment District (RTID) and Sound Transit (ST): With the Proposition 1 defeat, state statute now offers a fair amount of flexibility for the RTID and ST. The two agencies can go back to the ballot together or separately. Additionally, the RTID can go back to the ballot with a multi-county "roads" measure or individual counties can propose a package to the voters. Renton asks state legislators to retain the flexibility that is in the current statutes, so that officials in the Central Puget Sound have discretion to decide what steps to take next with voters in the region. Seek freight mobility project funding - SW 27th Street/Strander Boulevard: Renton will continue to seek funding opportunities for this project, though the City recognizes that 2008 is unlikely to be a "new investment" year in the Transportation Budget. The Legislature is in the midst of a freight investment study that was to have been completed in December but has now been delayed to Summer 2008. Track transportation "governance" for the Central Puget Sound: The Legislature may again consider recommendations as to who should be in charge of transportation in the Central Puget Sound and whether there should be a "gate-keeping" function to decide when transportation measures around the region get to the ballot. Because transportation is such a critical issue for Renton, the City will be actively involved in legislative discussions reviewing how a new regional entity will impact transportation providers. City of Renton 2008 State Legislative Agenda Economic Development/Infrastructure Financing Funding for general and "core" infrastructure needs, as well as infrastructure investments that lay the groundwork for economic development, is a high priority not only for the City of Renton but also for the Association of Washington Cities (AWC). Renton joins AWC, a coalition of individual cities, and others in bringing to the 2008 Legislature a series of ideas and options for enhancing funding of general infrastructure needs that will help with business retention and recruitment projects. Renton will support legislation to: • Enhance funding of existing infrastructure programs, most of which are significantly "over-subscribed." The demands of growth, the heavy burdens on the City's transportation system, new stormwater requirements from the State—all of these have capital facilities costs that are making the infrastructure crisis even more severe. • Enhance, retain, and retool infrastructure programs that are geared toward economic development. This includes retaining and retooling the Job Development Fund, ensuring reliable funding for the Community Economic Revitalization Board (CERB), and further "urbanizing" CERB to give it more applicability to jurisdictions such as Renton. • Expedite the approval process for existing grants and loans. Renton supports legislation that expedites the approval process for Public Works Trust Fund (PWTF) loan projects that have been approved by the Public Works Board and then require a subsequent round of legislative approval. The Legislature has never removed a PWTF project from the list, but its approval process often costs projects a construction cycle, which is an expensive "time and money" delay. Strengthening the Aerospace Industry As the first city to join the association, Renton strongly supports the efforts of the Aerospace Futures Alliance (AFA) to strengthen the aerospace industry across Washington. Priority issues for AFA include, among others: supporting tax policies that encourage the growth and long-term health of the industry; improving transportation infrastructure; enhancing training and education to support the aerospace workforce; and addressing rapidly increasing health care costs. Renton has been proud to be the home of The Boeing Company for over 65 years. The first commercial jet, the Boeing 707, was made in Renton, and the best selling jets in history have been assembled in Renton ever since. Renton is now home to three of the company's six business units: Boeing Commercial Airplanes, Boeing Capital, and Boeing's Shared Services Group. Renton is also the home of a diverse array of aerospace suppliers. Renton will continue to support legislation that enables Boeing and other aerospace companies to thrive. Small Business Assistance Small Business Development Center (SBDC) — Operating Budget Funds: In the Summer of 2007, the first-ever Small Business Development Center opened in Renton, operating out of the Renton Technical College (RTC) campus. The $73,493 annual cost of operating the SBDC program is being covered by contributions from the RTC, the Renton Chamber of Commerce, and the City of Renton, as well as First Savings and Frontier Banks. The Renton SBDC will help strengthen Renton's economic vitality by providing one-on-one confidential assistance to individuals, small businesses, and other entrepreneurs at no charge. The City, Chamber, and RTC strongly believe the State should be a partner in the SBDC effort in Renton as it has been in other SBDC programs around the state. Renton joins the Chamber and RTC in seeking $50,000 in the 2008 Supplemental Operating Budget to help the Small Business Development Center in Renton continue to survive and flourish. Workforce Development Employment-Based English as a Second Language (ESL) Training— Operating Budget Funds: Many employers who are faced with a high rate of job vacancies due to a lack of skilled employees are finding it necessary to consider alternative ways of training existing employees to take on more advanced responsibilities. Employment- Based ESL training helps workers overcome barriers such as transportation and child care and can lead an immigrant or refugee to English proficiency quicker when using work-based materials. Having employment based ESL for low-wage working immigrants and refugees can open up new career opportunities that lead them to higher wage employment. Renton joins Renton Technical College and the Renton Chamber of Commerce in seeking restoration of state funding for workplace-based ESL programs. City of Renton 2008 State Legislative Agenda City of Renton 2008 State Legislative Agenda and Statement of Policy Positions The City of Renton's 2008 State Legislative Agenda and Statement of Policy Positions are divided as follows: 1. The 2008 State Legislative Agenda includes "Major Issues" -- items Renton considers to be extremely important-- enough so to devote major efforts and advocacy toward having legislative and/or budget provisions enacted in 2008. Renton has placed these in a separate handout and will focus most of its advocacy time and energy on these items. 2. The 2008 Statement of Policy Positions -- Support/Oppose List includes items Renton considers very important. The City will use time and effort and join others in strongly supporting beneficial measures or strongly opposing enactment of those with adverse impact. 3. The 2008 Statement of Policy Positions --Track/Monitor List includes issues the City will track and monitor. As these issues evolve, the City may involve itself to a greater degree if necessary. 1 City of Renton 2008 Statement of Policy Positions — Support/Oppose List Criminal Justice/Courts/Jails/Law Enforcement • Tools for funding new jails: By the year 2010, King County is canceling its contracts with cities to hold misdemeanors in the County's jail facilities. The reality is that cities in King County will need to build facilities with an estimated 1,400 to 1,500 beds for misdemeanants. While Renton has a current jail facility for misdemeanors, the City is looking at contracting with a consortium of other South King County jurisdictions such as Federal Way, Tukwila, Des Moines, and Auburn to build a new jail facility. This will require significant capital resources. For that reason, Renton is supportive of efforts a number of King County cities to seek jail funding tools and options from the State Legislature. • Sex offender monitoring, sentencing: The recent and tragic events that unfolded with the Adhahn murder in Tacoma have sparked a series of debates among state lawmakers as to how much further the State should go in monitoring sex offenders, requiring them to wear Global Positioning Satellite (GPS) tracking devices, and more. A Governor's Task Force has just issued a report recommending that the Legislature focus on additional monitoring and funding of Level 1 sex offenders, and require more offenders to wear GPS devices. There also is a recommendation for having offenders tested for DNA upon holding or incarceration. Renton is open to looking at new ways to monitor, track, sentence, and restrict the movements of sex offenders who can be dangerous to communities and the most vulnerable children and adults. However, the City wants to ensure that new tools for addressing sex offenders do not come with "unfunded mandate" costs or staffing burdens for local government. • Enhanced felony penalties for fleeing a crime scene and eluding police officers: The Washington Association of Sheriffs and Police Chiefs (WASPC) and other stakeholders will work with lawmakers on this measure, which was proposed in 2007 but did not pass. Renton supports enhanced penalties for felony eluding of police officers. • Protecting privacy of rank-and-file police officers: Law enforcement groups may bring to the 2008 Legislature a measure that would prohibit the disclosure of private information regarding rank-and-file police officers (such as Social Security Number). Renton will support this measure if it arises. • Seek state funding assistance to deal with escalating medical costs of housing jail offenders: Renton, like several other cities, is coping with cost increases in housing offenders at its municipal jail —with many being given "mandatory minimum" sentences that leave local jurisdictions little or no policy discretion whether or not to take the prisoners. Thus, Renton will support the AWC, other cities and counties in pressing the State to help with these rapidly-rising medical costs. Fire Prevention and Emergency Services/HazMat Support items brought forward by Washington Fire Chiefs: Renton will support a series of bills the Washington Fire Chiefs Association is working on in preparation for the 2008 Session. These include: 1)funding for regional hazardous materials teams to deal with Chemical, Biological, Radioactive, Nuclear, and Explosive materials (CBRNE); 2) legislation to require that all cigarettes sold in the State of Washington are manufactured with a fire-retardant material— this has been enacted in other states and major tobacco companies agree with this proposal; 3) 2 legislation allowing cities to require sprinklers in all residences; and 4) exempting the purchase of fire equipment from sales tax. Fire Chiefs recognize that considerable funding is needed for the CBRNE initiative and it is likely a multi-year project. GMA/Housing/Annexation/Land Use and Permitting • Affordable housing: With housing costs in our state—and most acutely in the Puget Sound region —continuing to soar, state lawmakers and stakeholder groups that work closely with the Legislature are actively discussing potential options to address this growing problem. Groups of legislators, an AWC advisory group, a Prosperity Partnership subcommittee, and the Low-Income Housing Alliance are among those reviewing proposals. These include sizable increases in the Housing Trust Fund, market-driven tax incentives, and more. Four specific affordable housing proposals Renton will support are: 1) a measure that would provide state B&O tax credits to employers who provide housing assistance near the work site for their employees; 2) increases in the Housing Trust Fund; and 3) a mobile home park "preservation" bill that uses tax incentives to park owners to dissuade them from selling these parks—or to convince them to sell the parks to those who would continue to utilize them for mobile home purposes. • Buildable lands: In recent years, the Washington Association of Realtors has brought the Legislature a package of bills that would require "no net loss of density" systems to be put in place within urban growth areas. The legislation has typically asked local governments to do more—more data collection, more measuring of the land supply in their countywide planning policies—without more funding. Renton ioins the AWC, other cities, counties and others in resisting buildable lands statutory changes that place new unfunded expectations and requirements on cities and other local governments. • Factoring climate change measurements into Growth Management Act (GMA) planning: The environmental group FutureWise has approached the AWC on this issue, seeking discussions with cities as to how local jurisdictions could begin to look at climate- change impacts and measure impacts such as carbon emissions within their GMA comprehensive plans and countywide planning policies. This may be a case of good intentions, but there are cost concerns and logistical concerns with how cities and counties would implement this. Renton will work with AWC and other local jurisdictions on this issue, but will want to ensure that no new requirements are placed in state law without appropriate funds to cover the new requirements. Stormwater • NPDES Phase II requirements: Renton and numerous other cities and counties that are subject to new stormwater management rules under the National Pollutant Discharge Elimination System (NPDES) Phase II requirements of the Clean Water Act have appealed components of the rules as issued by the Department of Ecology. With the potential for settlement discussions to occur, Renton may support any legislative remedies that emerge from those discussions. 3 Human and Social Services • Full funding of"2-1-1" system: Renton will support continued efforts to obtain state funds to help fully fund the new 2-1-1 emergency communications system to help seniors, the disabled, and vulnerable populations within Washington State access social services. • Support pursuit of mental health "parity"funds: Renton will support efforts by King County to ensure that mental health funding is better aligned with the county's population and the mental health services impact it is asked to address. Human services staff in the county and in various cities do not feel that is the case with current funding formulas. • Legislation dealing with homelessness: In recent sessions, the Legislature has enacted the "2163" legislation calling for 10-year plans to end homelessness, and followed that up with enhanced funding for homelessness prevention efforts. Renton encourages lawmakers to give these processes time to work, and to refrain from additional legislation, such as mandating additional homelessness counts that require staff time, money, and resources (one count per year is currently required and while Renton is complying, not all jurisdictions are as of yet). LEOFF/PERS/Employee Services Issues • LEOFF 2 enhancement: In 2008, groups representing police, firefighters, and fire chiefs will bring forward legislation that establishes a future funding source for LEOFF 2 system enhancements. While the legislation has not yet been drafted, AWC and individual cities believe it may also include a reference to providing medical coverage to LEOFF 2 system enrollees. Renton values its employees, but does have cost concerns regarding LEOFF 2 enhancements on top of a series of LEOFF 2 and PERS rate increases that already have occurred in recent years. With current rate increases alone, Renton projects a $1.8 million increase in costs over a two-year period. Renton will work through AWC in this area. • Family and Medical leave: As the Legislature prepares to return in 2008, an interim Task Force is considering ideas and recommendations as to how to fund a new state Family Leave program enacted through the passage of Engrossed Second Substitute Senate Bill 5659 (E2SSB 5659) during the 2007 Session. Renton will join with other cities in working this issue through the AWC. While Renton values its employees and wants them to have leave time available to spend with a newborn or ill family member, the City wants to ensure that the financing of a new proqram does not result in significant new unfunded costs for local governments. • LEOFF 1 retirees: Renton has 98 retired LEOFF 1 employees, and 11 active employees who are eligible for the LEOFF 1 retirement program. Like many other cities, Renton continues to hope there could be a way for the State to assist in addressing the medical costs for LEOFF 1. Renton will work through AWC in this area. 4 General Government • Requiring that all Executive Sessions be tape-recorded: The City has concerns with a proposal from the Attorney General's Office on this issue. Renton believes in open and accountable government, but also wants to ensure that very sensitive matters involving property, negotiations, and personnel can continue to be discussed in Executive Session. The City would prefer to see no bill at all on this subject, but if the Legislature determines a bill is absolutely necessary, Renton will work with AWC and other local governments to craft a proposal with important conditions. • Regulation of abandoned shopping carts: Renton, the City of Auburn, and the Northwest Grocers are working together on a collaborative bill on this issue—and hopefully one that is agreed-upon before the 2008 Session. The idea is to allow jurisdictions to have regulatory ordinances dealing with abandoned shopping carts, but to provide a "safe harbor"to grocery and retail outlets that utilize recognized and certified cart-retrieval services. • Protecting bidding laws and contracting authority: It is rare for a session in Olympia to go by without some group putting a bill in front of the Legislature to add new requirements to bidding, or to make it more difficult to reject all bids, or to change notice provisions and claim rules for contractors. Renton will join other local governments in working to protect local government authority in contracting and bidding laws in 2008. Parks and Recreation • Increased flexibility in use of"REET" and Conservation Futures funds: The Washington Recreation and Parks Association (WRPA)will bring forth 2008 legislation to authorize a local-option, discretionary tool for cities and counties on their first- and second- quarter percent Real Estate Excise Tax (REET) revenues. The tool would allow local governments, at their discretion, to use up to 25 percent of the REET revenues for parks maintenance and operations needs. Additionally, the WRPA will promote legislation to increase conservation futures taxing authority for counties. Renton supports the REET funding options and conservation futures authority planks of the WRPA agenda. • Authority to trap moles and rodents on public property: Renton will support 2008 legislation to provide cities and counties with explicit authority to trap rodents such as gophers and moles that can cause major damage to public property if left unchecked. Telecommunications • Oppose statewide franchise fee authority: In 2007, Qwest approached the Legislature, seeking legislative enactment of a statewide franchising structure for cable and video services. Had the legislation succeeded, it would have pre-empted local franchising authority that guides cable service in Renton and other local markets around the state. Qwest and possibly others will be back with this legislative proposal in 2008, and may also seek to put in place a uniform/statewide utility tax system to pay for it. Renton will loin AWC in strongly opposing this attack on local control, and the attempt to undermine local utility tax authority. 5 Transportation/Transit • Commute Trip Reduction (CTR) funding distribution formulas: In recent years, with changes to the CTR program, there have also been changes to the way in which CTR funds have been distributed among counties. Renton loins other jurisdictions in King County in expressing strong concerns with those changes and will loin an effort to re-calibrate the CTR funding distribution models in a way that more fairly recognizes the contribution that King County jurisdictions make to vanpool, carpool, and transit usage. • Freeway signage requirements for regional shopping destinations: Renton is exploring whether a change in state law may be needed to allow for 1-405 signage promoting The Landing as a regional shopping destination center. The City is currently in discussions with the Washington State Department of Transportation (WSDOT) regarding the current state law and criteria and then will make a determination as to whether it needs to pursue any changes in law. Water Resources • Oppose new burdens on water-sewer district assumptions: Renton will work with the AWC and other cities to preserve current statute on city assumptions of water-sewer districts and oppose legislation that restricts the City's ability to operate its water-sewer system when water-sewer districts are within its boundaries. • Potential reworking of 2003 Municipal Water Law: With a constitutional lawsuit pending against the 2003 Municipal Water Law, it is possible that certain lawmakers may seek a legislative fix to this issue in 2008. Renton would strongly oppose any modification to the law in terms of perfecting water rights and flexible "place of use" for delivering water. These are key pillars within the law for Renton. 6 City of Renton 2008 Legislative Agenda —Track/Monitor List Criminal Justice/Courts/Jails/Law Enforcement • Changing the threshold as to which property crimes constitute a misdemeanor vs. a felony: Renton will track legislative initiatives that would result in more property crimes being classified as misdemeanors— by raising the dollar threshold for what is considered a misdemeanor vs. a felony. • ID Theft: The Attorney General likely will request 2008 legislation requiring that with all claims of identity theft, whether or not they allegedly occurred inside the jurisdictional boundaries, a police report must be taken. Renton will track this issue. • Gang Task Force: An interim Task Force is looking at what additional tools can be provided to local communities to address growing gang membership and violence. Renton supports providing additional tools to local communities to deal with gang issues, including tools that help to address and eradicate graffiti. • Increased use of ignition interlock devices in DUI sentencing: The Washington Association of Sheriffs and Police Chiefs (WASPC) have been asked to address the expansion of the use of ignition interlocks as a sentencing measure in DUI cases. Renton has conveyed some detail-level concerns with draft bill language on this subject, but, assuming those are worked out, does not object to the policy of using ignition interlocks as a tool to keep DUI offenders from inappropriately getting behind the wheel of a car. • Interrogating juveniles in criminal investigations: Renton does not expect this issue to arise in 2008. However, if it does, and lawmakers attempt to require that a parent be present at all criminal interrogations involving a juvenile, the City would join other law enforcement interests in opposing it. Law enforcement groups have agreed that notifying a parent makes good sense, but requiring an investigation to go on hold unless they are present is another matter. • Drug seizure proceeds: Renton does not expect this issue to arise in 2008. If it does, the City will join law enforcement interests in opposing any 2008 legislative initiative that seeks to redirect the proceeds from drug seizures at the local level and instead target those monies to drug treatment at the state level. Such legislative initiatives have failed in past sessions and represent an infringement on local authority. • Municipal Courts—1) services flexibility—"Community Courts"; 2) subject matter: On the "Community Courts"front, cities that band together to form multi jurisdiction Municipal Courts won a recent case with a State Supreme Court decision that upheld the validity of their arrangements. Renton supports efforts by AWC and other cities to preserve these arrangements and head off any attempts in Olympia to undermine them. The City also joins AWC in being open to technical ways of clarifying state statute related to these "community court" arrangements. On the issue of"subject matter," there have been bills in the Legislature the last few sessions that would require Municipal Courts to take on Anti- Harassment Order and Domestic Violence Protection Order cases. 7 Fiscal Issues • Six-year levy lid lift authority for cities, counties, and special districts: Some lawmakers are concerned that in enacting Engrossed Senate Bill 5498 last session, the Legislature inadvertently may have given local governments permanent levy lid-lift authority vs. just six years. Renton will track this issue to help ensure the fundamental lid-lift authority is left intact. GMA/Housing/Annexation/Land Use and Permitting • Annexation statutes: A number of cities, in tandem with the AWC, may seek to make technical changes to state statute on annexation. Additionally, some cities may also seek to amend the 2006 law (SSB 6686) that established a state sales tax credit for large-scale annexations (10,000 people or more) in King, Snohomish, and Pierce counties. Renton is not convinced that statutory changes are necessary to 6686. The City will track and possibly support other annexation proposals, such as the idea of restoring the ability of Boundary Review Boards (BRBs)to expand the size of annexation areas—which has been beneficial for Renton in the past. • "Best Available Science" (BAS): During recent sessions of the Legislature, some cities and counties have brought forth legislation that would provide local governments with more flexibility to determine what is Best Available Science (BAS)within their critical area plans under the GMA. Renton will track legislative proposals that give local governments more flexibility in making BAS determinations under the Growth Management Act (GMA). • Eminent domain/condemnation: Renton will track potential legislative activity in this issue area in 2008. The Attorney General formed a Task Force to review eminent domain laws in Washington State. In 2007, the Legislature addressed concerns about lack of notice in condemnation proceedings by requiring advance newspaper publication and other public- notice requirements. • Explicit authority to condition location of mini-casino gambling establishments through zoning controls: The City supports the efforts by AWC and individual cities to explicitly confirm local zoning authority over the location of mini-casino establishments. Human and Social Services • Transitional housing: Renton is hearing that King County, and perhaps others, may pursue additional funding in 2008 for transitional housing needs. Renton will track this issue. Transportation • "Concurrency" issues: The 2008 Legislature may look at reconfiguring how jurisdictions measure transportation "concurrency,"which involves the capacity of a given roadway or interchange to continue to function given increasing development. Renton will track this issue. 8 Water Resources • Use of reclaimed water: It is possible the 2008 Legislature will field requests for additional legislation dealing with the use of reclaimed water. If so, Renton will work with other city water and sewer utilities to ensure that any such legislation preserves local flexibility and choice, and does not mandate the use of reclaimed water whether or not an affordable market for it exists. • Cost recovery for residential fire-suppression sprinkler systems: During the 2006 Session, Renton expressed concerns with proposed legislation that would have precluded municipal utilities from recovering the costs they incur to extend water transmission facilities, or expand pipes, to serve residential fire-suppression sprinkler systems. Renton will again resist this type of legislation if it emerges in 2008. 9 11 77 a",7,9 E r) BY -7 leu COUNCil. FINANCE COMMITTEE REPORT Date 4?- /0-•2007 , December 10, 2007 "r APPROVAL OF CLAIMS AND PAYROLL VOUCHERS The Finance Committee approves for payment on December 10, 2007, claim vouchers 266885- 267233 and 1 wire transfer, totaling $1,093,628.85, and 679 direct deposits, 134 payroll vouchers, and 1 wire transfer, totaling $2,216,361.31 . Don Persson, Chair Denis Law, Vice-Chair Dan Clawson, Member • FINANCE COMMITTEE AP'F OVEn BY CM/COUNCI COMMITTEE REPORT Date /01-10-.W07 December 10, 2007 Reclassification of Positions (Referred 12/03/2007) The Finance Committee recommends concurrence with the staff recommendation to reclassify positions and adjust pay ranges for City departments effective January 1, 2008. Funds to implement this recommendation are provided in the 2008 budget. Current Title Current New Budget Grade Grade Change 2008 Probation Clerk a08 al0 $ 2,376 Admin. Secretary II/Risk Mgmt Assist. nil m17 $ 2,964 Employee Benefits Analyst m20 m22 $ 3,384 Admin. Secretary I/Econ. Develop. Assist. nil n14 $ 4,092 Admin. Secretary II/Ex. (4 incumbents) nil n14 $11,976 Maintenance Custodian a07 all $ 2,448 Human Services Manager m28 m29 $ 2,064 Senior Center Coordinator m20 m23 $ 5,124 Renton Community Center Coordinator m20 m23 $ 5,124 Park Maintenance Manager m28 m32 $ 4,128 Civil Engineer III (12 incumbents) a27 a28 $22,032 Civil Engineer II (4 incumbents) a23 a25 $13,980 Lift Station Technician (2 incumbents) al4 al5 •$ 2,832 Water Meter Reader(3 incumbents) A05 A07 $ 6,840 Crime Analyst pn61 pn54 $ 1,836 Principal Civil Engineer—Transportation(1 incumbent) A31 A32 $ 1,944 Utility/GIS Engineer(1 incumbent) A31 A32 $ 2,004 on P-. sson, Chair ',- Denis 'Denis Law, Vice Chair Dan Clawson, Member cc: Michael Webby Gregg Zimmerman David Daniels Alex Pietsch Terry Higashiyama Kevin Milosevich Michael E. Bailey Jay Covington Marty Wine Eileen Flott AmnovEn BY -I Cavi comm. TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT Date /0-10- 4607 December 10, 2007 Basketball Hoops Located Within the Right-of-Way (Referred October 8, 2007) The Transportation Committee was briefed on the issue of basketball hoops located in the right-of-way. Some hoops have been installed permanently in the right-of-way, while other portable hoops have been temporarily located within the right-of-way. The location of basketball hoops in the right-of-way has been determined to constitute a hazardous situation and is not allowed per Renton Municipal Code. The Committee elected to not revisit City regulations regarding hazardous uses in the right- of-way: Marcie Palmer, Chair • andy Corman, Vice.Chair cTyk Don Persson, _ ember cc: Gregg,Zimmerman;P/B/PW Administrator Neil Watts,Development Services Director Jennifer Henning,Planning Manager Paul Baker,Code Compliance Inspector transportation committee report.doc\ rev 01/07 bh Arm nVED BY TRANSPORTATION/AVIATION COMMITTEE CITY COUNCIL COMMITTEE REPORT Data is-io-4027 .4 December 10, 2007 Proposed Temporary Closure of Duvall Avenue NE/Coal Creek Parkway SE (December 3, 2007) On Dec. 5, 2007, the Committee reviewed and discussed comments and suggestions made at and immediately after the Dec. 3 public hearing on the closure of Duvall Ave. NE. These included comments made by members of the city council, the testimony at the hearing, and staff suggestions. The Transportation Committee recommends concurrence in the staff recommendation to approve the closure resolution. In addition, the Committee recommends the following: 1. Staff will set up a monitoring, evaluation, and reporting process to ensure that any of the measures taken to minimize effects are adjusted to changing conditions and needs. 2. Staff in the Transportation Division and Police Department will implement a traffic enforcement program to deal with neighborhood street impacts (cut through traffic and/or speeding), control of trucks through the area, and safety at the Sierra Heights elementary school area for children, parents, and motorists. 3. Staff will compile traffic counts on key streets, including some representative neighborhood streets, before the start of the project and after the project to monitor traffic volumes and traffic diversions. 4. Special signs will be positioned to inform motorists that area businesses are open and accessible during the Duvall project construction. Local businesses will be involved in the design and location of these signs. Conditions will be placed into the construction contract so that one driveway off of Duvall Ave NE will be accessible at all times during business hours. 5. Communications to the public will utilize all media such as the city web site, strategically placed signs, and media, to ensure that neighborhood cut-through traffic is minimized and that motorists are aware that Duvall north of Sunset into Newcastle will be closed (including the Jones Rd. vicinity). 6. Staff will take measures to ensure that if additional traffic control devices (e.g. street signs, speed humps or pillows, lane markers or delineators) are needed they are readily available. 7. Staff will take all necessary measures to ensure as smooth, safe and efficient traffic flow as possible including revisions to signal timing, installation of special traffic control devices and signs, refuge lanes, close cooperation with other agencies, and others. A `4, arcie Palmer, Chair Randy a•, Vice-Ch. - II on Persson, ember cc: Connie Brundage Gregg Zimme.rynar- Id/,P/ -10 -ZOO CITY OF RENTON, WASHINGTON RESOLUTION NO. .3 9,2). A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE TEMPORARY TOTAL CLOSURE OF DUVALL AVENUE NE/COAL CREEK PARKWAY FROM SUNSET BOULEVARD TO SE 95TH WAY WHEREAS, the City of Renton plans to widen and improve Duvall Avenue NE& Coal Creek Parkway, from Sunset Boulevard to SE 95th Way, including sewer, water and stormwater installation; and WHEREAS, this construction activity will require temporary street closure along Duvall Avenue NE& Coal Creek Parkway, from Sunset Boulevard to SE 95th Way; and WHEREAS, pursuant to City Code section 9-9-3 the City Council is to authorize such closures by means of a Resolution; NOW, 'THEREFORE, THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION H. The City Council does hereby authorize the temporary closure of Duvall Avenue NE & Coal Creek Parkway, from Sunset Boulevard to SE 95th Way to occur during the period February 1, 2008, to February 28, 2009, to allow the contractor to construct the roadway and utility improvements. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk 1 - RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: RES.1312:11/14/07:ch 2 &Iopifrd a-/d4067 CITY OF RENTON, WASHINGTON RESOLUTION NO. .g9 23 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL COOPERATIVE AGREEMENT WITH THE DEPARTMENT OF GENERAL ADMINISTRATION OF THE STATE OF WASHINGTON TO SELL SURPLUS PROPERTY. WHEREAS,the City of Renton has surplus personal property, from time to time, and WHEREAS, the Department of General Administration of the State of Washington has a program to sell such surplus personal property, and WHEREAS, it would be advantageous for the City of Renton to utilize, under certain instances, the Department of General Administration's process for sale of personal property, and WHEREAS, it is necessary to document the terms and conditions under which the City can use the Department of General Administration for sale of personal property; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION H. The Mayor and City Clerk are hereby authorized to enter into an interlocal cooperative agreement with the Department of General Administration of the State of Washington for sale of personal property. PASSED BY THE CITY COUNCIL this day of , 2007. Bonnie I. Walton, City Clerk 1 RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1306:10/30/07:ch 2 Dec 10, 2007 I am resigning from my office as a Renton City Council Member for Position 2 as of January 1, 2008. The demands of my law practice have greatly increased, requiring much more of my time. After careful consideration, I have decided that it is in the best interest of the people of Renton for me to step aside in favor of a person who is better able to devote the time and energy necessary to serve effectively on the City Council. I am confident that there are willing and able individuals in Renton(or perhaps soon to be in Renton) who will step forward to complete the last two years of my term. I am deeply grateful to the people of Renton who have given me the privilege of serving our city for nearly 12 years, and the opportunity to participate in this exciting and important period of Renton's history. I would also like to express my appreciation to the many outstanding individuals on the City Staff with whom I have been privileged to work, and to my fellow elected officials representing Renton, the State of Washington, and other jurisdictions in our region. I would particularly mention Jay Covington, whose strong and ethical leadership has been an essential element of Renton's success and an inspiration to me and to many others. While each of the Renton elected officials I have served with has made important contributions to this city, I am especially appreciative of those who have made personal efforts toward my development as a public servant. Council Member Tim Schlitzer and I shared a small office in the old City Hall when I was first elected in 1996. Tim took the time to show me the ropes and was always available to share his experience and suggestions. His quirky sense of humor helped us all to keep a sense of perspective. I am most proud to have served along side of Kathy Keolker, both as a Council Member and Mayor. Her competence, commitment to public service, her courage, and her absolute integrity have set an example that I have tried to follow as best I can. Kathy's impact on Renton and beyond is deep and lasting. Rebuilding of Renton's water system, renovation of the downtown, the Ikea Performing Arts Center, and safe and attractive neighborhoods are among Kathy Keolker's many legacies. Most importantly I am grateful to my wife Laura and to our sons Keith and Alex, who have made many sacrifices to enable my service on the Council. I am confident that Renton will continue to become an even better place to live, learn, work and play. I encourage my council colleagues and the incoming mayor to continue the policies that have made Renton such a success while increasing public access to the City's decision-making processes so that Renton's citizens will have the open and honest government they are entitled to. I will continue to work for Renton and our region as a private citizen but will always treasure this special time as a Renton City Council Member.