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Council 01/09/2006
• AGENDA RENTON CITY COUNCIL REGULAR MEETING January 9,2006 Monday,7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SWEARING-IN CEREMONY: Councilmembers -Terri Briere, Position No. 6;Dan Clawson Position No. 2; and Randy Corman, Position No. 1; and Municipal Court Judge,Terry Jurado 4. PROCLAMATION: National Mentoring Month-January, 2006 5. SPECIAL PRESENTATIONS: a. Recognition of First Saving Bank's Donation to Housing Repair Program b. King County Update by Councilmember Reagan Dunn 6. ADMINISTRATIVE REPORT 7. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer,please walk to the podium and state your name and address for the record, SPET.T,ING YOUR LAST NAME. 8. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 12/12/2005. Council concur. b. City Clerk recommends adoption of an ordinance to finalize the City of Renton vacation (on behalf of Bales Limited Partnership)of a portion of NE 4th St.,east of Rosario Ave. NE, as all conditions of the vacation approval have been satisfied(VAC-04-006). Council concur. (See 11.b. for ordinance.) c. City Clerk reports bid opening on 12/7/2005 for CAG-05-185, Burnett Linear Park Play Area Renovation; 12 bids; engineer's estimate$50,000 - $60,000; and submits staff recommendation to award the contract to the low bidder,T.F. Sahli Construction, in the amount of$57,664. Council concur. d. City Clerk submits the 2004 Washington State Auditor's Office Audit Report for the City of Renton for the period of January 1 through December 31, 2004. Information. e. City Clerk submits petition for street vacation for portion of Jericho Ave. SE, south of NE 4th St.; petitioner Mike Romano, Centurion Development Services, 22617 8th Dr. SE,Bothell, 98021 (VAC-05-005). Refer to Planning/Building/Public Works Administrator; set public hearing on 2/6/2006. (See 11.b. for resolution.) 1. City Clerk submits the 2005 General Election canvass results from King County Records and Elections,as follows: Council Position No. 1,Randy Corman (8,999 -elected); Council Position No. 2,Dan Clawson (7,089 -elected)and Brett Kappenman (3,190); Council Position No. 6, Terri Briere(8,480-elected); Municipal Court Judge,Terry L. Jurado (5,364-elected) and Russ Wilson(5,132). Information. g. Community Services Department recommends approval of a museum management agreement with the Renton Historical Society. Refer to Community Services Committee. (CONTINUED ON REVERSE SIDE) 4 h. Community Services Department requests approval to equally share the transportation costs with the Renton Historical Society to bring three out-of-state Museum Supervisor position candidates -to Renton for a second round of interviews. City's cost share is $1,000. Council concur. i. Development Services.Division recommends acceptance of a deed of dedication for additional right-of-way in the vicinity of NE 19th St. and Queen Ave. NE to fulfill a requirement of the Sunset Crest Short Plat (SHP-04-119). Council concur. j. Economic Development, Neighborhoods and Strategic Planning Department recommends approval of the Renton Lodging Tax Advisory Committee recommendation to allocate$119,500 of lodging tax collections to the Renton Visitors Connection for its 2006 tourism marketing efforts. Approval is also sought to execute the contract with the Greater Renton Chamber of Commerce for management of the tourism promotion campaign. Council concur. k. Economic Development,Neighborhoods and Strategic Planning Department recommends approval of the Renton Lodging Tax Advisory Committee recommendation to allocate lodging tax collections as follows: $62,500 for an eighth year of the Renton Community Marketing Campaign, and$50,000 to produce a Renton marketing video. Approval is also sought for the contract with Hamilton/Saunderson Marketing Partnership to administer the campaign, and for the issuance of a request for proposal for video production firms. Council concur. 1. Economic Development, Neighborhoods and Strategic Planning Department requests approval of a contract with Van Ness Feldman in an amount not to exceed$70,000 for federal lobbyist services. Council concur. m. Fire Department recommends approval of an addendum to the operating agreement with King County Fire Protection District#25 (CAG-95-087), to extend the term through 2007. Council concur. n. Hearing Examiner recommends approval, with conditions, of the Honey Brooke West Preliminary Plat; 51 single-family lots on 8.3 acres located on the 500-600 block of Hoquiam Ave. NE(PP-05-055). Council concur. o. Human Resources and Risk Management Department recommends approval of limited preventative dental care for retired LEOFF 1 (Law Enforcement Officers and Fire Fighters) members. Refer to Finance Committee. p. Transportation Systems Division requests briefing on traffic concerns at S. 4th St. and Wells Ave. S. Refer to Transportation (Aviation)Committee. q. Utility Systems Division requests approval of a contract with Financial Consulting Solutions Group,Inc. in the amount of$97,940 to conduct a comprehensive study and analysis of utility rates and system development charges. Refer to Utilities Committee. 9 CORRESPONDENCE Letter from John A. Hansen, 1108 Anacortes Ave. NE,Renton, 98059, expressing concern regarding the noise generated at the nearby Arbors apartment complex when garbage is transferred from small containers to a compactor. 10. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk(*)may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Finance Committee: Vouchers;Reallocation of Funds to Replace Tiffany Park Recreation Building;Information Services Management Agreement with GM2 Systems b. Utilities Committee: Skyway Water& Sewer District Agreement for Water System Intertie*; LandTrust Request for Utility Improvements Cost Sharing 11. RESOLUTIONS AND ORDINANCES Resolutions: a. Skyway Water& Sewer District Agreement (see 10.b.) b. Setting public hearing on 2/6/2006 for Romano street vacation petition (see 8.e.) Ordinances for first reading: a. Issaquah School District impact fee(Council approved 12/12/2005) b. Vacation of portion of NE 4th St. (see 8.b.) (CONTINUED ON NEXT PAGE) 12. NEW BUSINESS (Includes Council Committee agenda topics;call 425-430-6512 for recorded information.) 4420, 13. AUDIENCE COMMENT 14. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Chambers 6:00 p.m. Fairwood Potential Annexation Area Fiscal Analysis Briefing • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES.&THURS.AT 11:00 AM&9:00 PM,WED.&FRI.AT 9:00 AM&7:00 PM AND SAT.&SUN.AT 1:00 PM&9:00 PM RENTON CITY COUNCIL Regular Meeting January 9,2006 Council Chambers Monday, 7:00 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF RANDY CORMAN, Council President; TONI NELSON; DAN CLAWSON; COUNCILMEMBERS DENIS LAW; TERRI BRIERE; MARCIE PALMER; DON PERSSON. CITY STAFF IN KATHY KEOLKER, Mayor; JAY COVINGTON, Chief Administrative ATTENDANCE Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator;JENNIFER HENNING, Principal Planner; DENNIS CULP, Community Services Administrator;JUDGE TERRY JURADO, Municipal Court; KAREN BERGSVIK,Human Services Manager;LESLIE BETLACH, Parks Director;LINDA HERZOG, Interim Assistant to the CAO; ALEX PIETSCH,Economic Development Administrator; COMMANDER FLOYD ELDRIDGE,Police Department. INSTALLATION OF Retired Renton Municipal Court Judge Roger Lewis ceremonially administered COUNCILMEMBERS AND the oath of office to Councilman Dan Clawson, Position No. 2, who was MUNICIPAL COURT reelected in November 2005 to a four-year term to expire 12/31/2009. (Mr. JUDGE Clawson was sworn-in by the City Clerk on 1/6/2006.) City Clerk Bonnie Walton administered the oath of office to Councilmembers Terri Briere, Position No. 6, and Randy Corman, Position No. 1, and to Municipal Court Judge Terry Jurado,each of whom was reelected in November 2005 to a four-year term to expire 12/31/2009. The Councilmembers and Judge introduced members of their family who were present in the audience. RECESS MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL RECESS FOR 15 MINUTES. CARRIED. Time: 7:14 p.m. The meeting was reconvened at 7:30 p.m.; roll was called; all Councilmembers present. PROCLAMATION A proclamation by Mayor Keolker was read declaring the month of January, National Mentoring Month- 2006,to be "National Mentoring Month" in the City of Renton in tribute to the January, 2006 many dedicated individuals who volunteer their time,compassion, and talents to mentor young people, and encouraging all citizens to join in this special observance and to consider giving back to the community as mentors. MOVED BY NELSON, SECONDED BY PALMER, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. Erin Iverson,Mentor Program Coordinator with Communities in Schools of Renton, accepted the proclamation with appreciation and noted the need for more mentors. SPECIAL Karen Bergsvik, Human Services Manager, recognized First Savings Bank of PRESENTATIONS Renton for its contributions to the City's Housing Repair Program. Since 1997, Human Services: Housing the bank has donated over$125,000. She stated that 161 households received Repair Program, First Savings 772 repairs in 2005. Ms. Bergsvik presented Victor Karpiak, Chairman and Bank Grant Chief Executive Officer, and Bob Gagnier, Senior Vice President, with a crystal January 9,2006 Renton City Council Minutes Page 6 thank you award for supporting the program. Mr. Gagnier expressed his appreciation for the recognition, saying that the bank is very proud of the Housing Repair Program. Mayor Keolker pointed out that this is yet another example of community partnerships and of the local business community stepping up to help the residents of Renton. King County: Update, King County Councilman Reagan Dunn,District 9,explained that the number Councilmember Reagan Dunn of districts in King County was reduced from 13 to nine(mandated by voters in 2004). Councilmembers representing odd-numbered districts serve four-year terms,and those in even-numbered districts serve two-year terms. He indicated that he represents approximately 40% of Renton, and Councilwoman Julia Patterson,District 5,represents the rest. Councilman Dunn described the duties of the King County Council, and noted that the emphasis areas he will work on in the coming year include: transportation, land use, law enforcement, and county government reform. He highlighted the progress he has made in these areas of emphasis, and described his future plans as follows: Transportation-concentrate on the freeway system in Renton; Land Use-address permitting problems and increase the efficiency of agencies as well as customer service satisfaction;and Law Enforcement- reduce methamphetamine use. Turning to additional issues affecting Renton, Mr. Dunn reported that he will focus attention on Renton Transit Center security, annexation and incorporation matters,preserving the Spirit of Washington Dinner Train as a future use on the eastside rail corridor, and the new election facility(possible siting in Renton). Councilman Dunn introduced his staff members. In conclusion, he stressed that he is proud to represent Renton for another four years and will work hard to communicate the City's concerns to King County. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2006 and beyond. Items noted included: * The offices at Renton City Hall will be closed on January 16th in observance of Martin Luther King Jr. Day. Historically, City offices have remained open. * The Rotary Club of Renton purchased 1,500 coats through Rotary's National Operation Warm Coat. Over several months, family liaisons from Communities in Schools of Renton and rotarians have distributed over 1,300 coats to Renton school students. The remaining 200 coats will be distributed this month. Police: Officer Shooting Mayor Keolker reported that Police Officer Larry Strauss was shot in the line of duty by a fleeing suspect at approximately 7:45 p.m. on January 8th. Stating that all four suspects are now in custody, the Mayor thanked local businesses and the responding police agencies for their assistance during the incident. She asserted that Officer Strauss is expected to completely recover, and conveyed his family's appreciation for the support received from the public and the Police Department. a ." January 9,2006 Renton City Council Minutes Page 7 AUDIENCE COMMENT John A. Hansen, 1108 Anacortes Ave. NE, Renton, 98059, complained of Citizen Comment: Hansen - severe noise disturbances from the nearby Arbors apartment complex when Noise Complaint, Arbor garbage is transferred from small containers to a compactor. He noted that he Apartment Complex has measured the level of noise that transpires approximately 150 feet from his residence at up to 95 decibels. Mr. Hansen indicated that he has contacted the police and code compliance concerning the matter, but the problem has yet to be solved. He emphasized that the elimination of the noise disturbance will greatly improve the quality of life of the affected residents. Mayor Keolker pointed out that this item is listed on the agenda under correspondence, and noted that she also received a letter from Mr. Hansen prior to the holidays, which she referred to staff. The Mayor invited Principal Planner Jennifer Henning to report on the matter. Ms. Henning explained that staff received Mr. Hansen's complaint in May 2005, and the code compliance inspector conducted site visits over the course of three weeks. The inspector did observe the incident one time, and while the disturbance was annoying and loud, it did not violate current code. She noted that staff has been in contact with the apartment management. Ms. Henning indicated that some small changes to the proposed nuisance ordinance, which is now under review, may help with the enforcement of these types of disturbances. MOVED BY CORMAN, SECONDED BY LAW, COUNCIL REFER THE CORRESPONDENCE TO THE ADMINISTRATION. CARRIED. Citizen Comment: Baumann - Marsha Baumann,4325 NE 11th St., Renton, 98059, noted that the noise Noise Complaint,Arbor disturbances referred to by the previous speaker are shocking, irritating, and Apartment Complex occur three to five times a week. She stated that the neighborhood endured a lot of noise during the storm sewer drainage rebuild project, but the banging produced by this disturbance is even louder. Ms. Baumann asked the City to help resolve this problem. Citizen Comment: Temple- Eric Temple, President of the Spirit of Washington, 625 S. 4th St.,Renton, Pavilion Building Lease, Spirit 98055,commented on the success he has had in marketing the Pavilion of Washington Building for use as a venue for meetings and events,both locally and internationally, since the lease for the building was executed with the City last July. He reported that 31 events were held in 2005 and 85 events are already scheduled for 2006. Mr. Temple noted the conflict that occurs with the Cinema in the Piazza event that is held on Saturday nights during the summer and the coinciding events held in the Pavilion Building. On another subject, Mr. Temple announced that he recently joined the King County Boys and Girls Club Board of Directors, and that a fundraiser will be held for the Renton Skyway club in April. Councilman Law praised Mr. Temple and his staff for the way events are handled at the Pavilion Building. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Item 8.o. was removed for separate consideration. Council Meeting Minutes of Approval of Council meeting minutes of 12/12/2005. Council concur. 12/12/2005 January 9,2006 Renton City Council Minutes Page 8 Vacation: NE 4th St, City of City Clerk recommended adoption of an ordinance finalizing the City of Renton Renton, VAC-04-006 vacation (on behalf of Bales Limited Partnership)of a portion of NE 4th St., east of Rosario Ave. NE,as all conditions of the vacation approval have been satisfied. Council concur. (See page 11 for ordinance.) CAG: 05-185,Burnett Linear City Clerk reported bid opening on 12/7/2005 for CAG-05-185,Burnett Linear Park Play Area Renovation, Park Play Area Renovation; 12 bids; engineer's estimate$50,000-$60,000; and TF Sahli Construction submitted staff recommendation to award the contract to the low bidder,T.F. Sahli Construction, in the amount of$57,664. Council concur. Finance: 2004 State of City Clerk submitted the 2004 Washington State Auditor's Office Report for the Washington Audit Report City of Renton for the period of January 1 through December 31, 2004. Information. Vacation: Jericho Ave SE, City Clerk submitted petition for street vacation for portion of Jericho Ave. SE, Romano,VAC-05-005 south of NE 4th St.; petitioner Mike Romano, Centurion Development Services, 22617 8th Dr. SE, Bothell, 98021. Refer to Planning/Building/Public Works Administrator; set public hearing on 2/6/2006. (See page 11 for resolution.) City Clerk: 2005 General City Clerk submitted the 2005 General Election canvass results from King Election Canvass Results County Records and Elections, as follows: Council Position No. 1, Randy Corman (8,999 -elected); Council Position No. 2, Dan Clawson (7,089 - elected) and Brett Kappenman (3,190); Council Position No. 6,Terri Briere (8,480-elected); Municipal Court Judge, Terry L. Jurado(5,364-elected) and Russ Wilson(5,132). Information. Community Services: Museum Community Services Department recommended approval of a museum Management,Renton management agreement with the Renton Historical Society. Refer to Historical Society Community Services Committee. Community Services: Museum Community Services Department requested approval to equally share the Supervisor Position transportation costs with the Renton Historical Society to bring three out-of- Candidates Travel Costs state Museum Supervisor position candidates to Renton for a second round of interviews. City's cost share is$1,000. Council concur. Development Services: Sunset Development Services Division recommended acceptance of a deed of Crest Short Plat, ROW dedication for additional right-of-way in the vicinity of NE 19th St. and Queen Dedication,NE 19th St Ave. NE to fulfill a requirement of the Sunset Crest Short Plat (SHP-04-119). Council concur. EDNSP: Lodging Tax Economic Development, Neighborhoods and Strategic Planning Department Collections to Renton Visitors recommended approval of the Renton Lodging Tax Advisory Committee Connection, Chamber of recommendation to allocate$119,500 of lodging tax collections to the Renton Commerce Contract Visitors Connection for its 2006 tourism marketing efforts. Approval was also sought to execute a contract with the Greater Renton Chamber of Commerce for management of the tourism promotion campaign not to exceed the $119,500. Council concur. EDNSP: Lodging Tax Economic Development, Neighborhoods and Strategic Planning Department Collections to Community recommended approval of the Renton Lodging Tax Advisory Committee Marketing Campaign, recommendation to allocate lodging tax collections as follows: $62,500 for an Hamilton/Saunderson Contract eighth year of the Renton Community Marketing Campaign, and$50,000 to produce a Renton marketing video. Approval was also sought for the contract with Hamilton/Saunderson Marketing Partnership not to exceed$112,500 to administer the campaign, and for the issuance of a request for proposals for video production firms. Council concur. y January 9,2006 Renton City Council Minutes Page 9 EDNSP: Federal Lobbyist Economic Development,Neighborhoods and Strategic Planning Department Services,Van Ness Feldman requested approval of a contract with Van Ness Feldman in an amount not to exceed$70,000 for federal lobbyist services. Council concur. CAG: 95-087, King County Fire Department recommended approval of an addendum to the operating Fire Protection District#25 agreement with King County Fire Protection District#25 (CAG-95-087), to extend the term through 2007. Council concur. Plat: Honey Brooke West, Hearing Examiner recommended approval, with conditions, of the Honey Hoquiam Ave NE,PP-05-055 Brooke West Preliminary Plat; 51 single-family lots on 8.3 acres located on the 500-600 block of Hoquiam Ave. NE. Council concur. Transportation: Wells Ave S & Transportation Systems Division requested briefing on traffic concerns at S. 4th S 4th St Traffic Concerns St. and Wells Ave. S. Refer to Transportation (Aviation) Committee. Utility: Utility Rates & System Utility Systems Division requested approval of a contract with Financial Development Charges Study, Consulting Solutions Group, Inc. in the amount of$97,940 to conduct a Financial Consulting Solutions comprehensive study and analysis of utility rates and system development Group charges. Refer to Utilities Committee. Added Item 8.r. Community Services Department recommended approval of a contract with Community Services: Alexa Milton Interior Design in the amount of$97,789.89 for contract Maplewood Golf Course management, procurement,and installation of carpet, paint, and wallpaper at Carpet Paint&Wallpaper, the Maplewood Golf Course clubhouse and driving range. Council concur. Alexa Milton Interior Design MOVED BY CORMAN, SECONDED BY LAW, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 8.o. FOR SEPARATE CONSIDERATION AND TO CORRECT THE AGENDA BILL DOCUMENT SUMMARY ON ITEM 8.f. TO STATE "2005" GENERAL ELECTION RESULTS INSTEAD OF"2003." CARRIED. Separate Consideration Human Resources and Risk Management Department recommended approval Item 8.o. of limited preventative dental care for retired LEOFF 1 (Law Enforcement Human Resources: LEOFF 1 Officers and Fire Fighters)members. Members, Dental Care Council President Corman noted that the Finance Committee's authority is Funding limited on this item, and he invited Mayor Keolker's comments on the matter. She explained that the LEOFF 1 Disability Board approved this item, and the City is obligated under State law to fund it since the Board has the authority to enhance benefits. However, the funding of this item is not in the budget; thus requiring Council action. She noted LEOFF 1 board members Nelson's and Law's efforts to reduce the impact of the benefit. The Mayor shared her philosophical reluctance in placing this item in the budget, pointing out that LEON- 1 Board members created the additional benefit for themselves, and LEOFF 1 members receive full medical benefits for life,paid for by the City, in addition to their State retirement benefit. She stated that this is a new benefit, and the costs, which are paid by the taxpayers, will continue to grow over time. Pointing out that she chairs the LEOFF 1 Board, Councilwoman Nelson explained that dental coverage has been requested for the last four years,and the Board has discussed the issue at length. She stated that although a dental plan is not a requirement, an agreement was finally reached specifying that the City pay up to$250 per year per member(the benefit is limited to a maximum of$500 annually and requires 50% co-pay by the retiree receiving care). Ms. January 9,2006 Renton City Council Minutes Page 10 Nelson reported that the Board consists of five members, and Councilman Law and herself are the only board members that are not recipients of the benefits. MOVED BY CORMAN, SECONDED BY LAW, COUNCIL APPROVE THE LIMITED DENTAL BENEFIT FOR LEOFF 1 RETIREES. CARRIED. Councilman Persson noted for the record that he abstained from voting on the matter since he is a recipient of benefits from LEOFF 1. CORRESPONDENCE The letter from John. A. Hansen, 1108 Anacortes Ave. NE,Renton, 98059, was Citizen Comment: Hansen- referred to the Administration during the audience comment portion of the Noise Complaint,Arbor meeting. Apartment Complex UNFINISHED BUSINESS Utilities Committee Chair Clawson presented a report recommending Utilities Committee concurrence in the staff recommendation to approve a utilities cooperation Utility: Water System Intertie, agreement with Skyway Water and Sewer District for the design and Skyway Water and Sewer construction of a water system emergency intertie between Skyway Dimmitt District Booster Pump Station and the City's water system. The City's share of the project is $154,494. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption. MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 11 for resolution.) Utility: Wastewater Utilities Committee Chair Clawson presented a report recommending Improvements Cost Sharing, concurrence in the staff recommendation to approve the LandTrust, Inc. request Wedgewood Lane Preliminary for oversizing/cost sharing, utilizing the method of cost reimbursement Plats, LandTrust developed by staff and the developer, for additional work associated with wastewater improvements at the plat of Wedgewood Lane. The Committee further recommended that staff be authorized to reimburse LandTrust,Inc. for actual costs not to exceed the requested$261,092.83. Costs in excess of the requested amount shall be brought back to Council. MOVED BY CLAWSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Persson presented a report recommending approval Finance: Vouchers of Claim Vouchers 244181 -244372 and one wire transfer totaling $1,700,875.69. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services: Tiffany Finance Committee Chair Persson presented a report regarding the reallocation Park Recreation Building, of Fund 316 project savings to the Tiffany Park Recreation Building. The Fund 316 Reallocation Committee recommended concurrence in the staff recommendation to approve the reallocation of$95,220 derived by other 2005 CIP project savings in Fund 316 to the Tiffany Park Recreation Building replacement project for a new budget total of$301,220. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance: Information Services Finance Committee Chair Persson presented a report recommending Management, GM2 Systems concurrence in the Administration's recommendation to approve the three-year (2006-2008)consultant agreement for information services management with GM2 Systems, George McBride,President. The Committee further recommended that the Mayor and City Clerk be authorized to execute the agreement. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES January 9,2006 Renton City Council Minutes Page 11 Resolution#3786 A resolution was read authorizing the Mayor and City Clerk to enter into a Utility: Water System Intertie, utilities cooperation agreement between the City of Renton and Skyway Water Skyway Water and Sewer and Sewer District for the design and construction of an emergency water District system intertie between Skyway Dimmit Booster Pump Station and the City of Renton water system. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution#3787 A resolution was read setting a public hearing date on 2/6/2006 to vacate a Vacation: Jericho Ave SE, portion of Jericho Ave. SE(Mike Romano, Centurion Development Services; Romano,VAC-05-005 VAC-05-005). MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 1/23/2006 for second and final reading: Finance: Issaquah School An ordinance was read changing the impact fee collection on behalf of the District Impact Fee Issaquah School District within the City of Renton from$2,937 per new single family home to$5,115 per new single family home. MOVED BY LAW, SECONDED BY BRIERE, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 1/23/2006. CARRIED. Vacation: NE 4th St, City of An ordinance was read vacating a portion of NE 4th St.,east of Rosario Ave. Renton,VAC-04-006 NE(City of Renton; VAC-04-006). MOVED BY CLAWSON, SECONDED BY PALMER, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 1/23/2006. CARRIED. NEW BUSINESS Councilman Persson asked that IKEA be invited to the Washington State WSDOT: SR-167 S 43rd& Department of Transportation's presentation at the Committee of the Whole SW 41st Ramp Improvements meeting on January 23rd regarding detour plans for the SR-167 South 43rd and Detour Plans Southwest 41st ramp improvements. Legal: Advertisement Councilman Persson inquired if anything can be done about the containers that Brochure Holders Located on hold advertisement booklets for items such as real estate that are located on Sidewalks sidewalks, which seem to multiply and are sometimes found overturned. Mayor Keolker stated that the Administration will look into the matter. EXECUTIVE SESSION MOVED BY CORMAN, SECONDED BY NELSON, COUNCIL RECESS AND ADJOURNMENT INTO EXECUTIVE SESSION FOR TEN MINUTES TO DISCUSS POTENTIAL PROPERTY ACQUISITION WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. Time: 8:37 p.m. Executive session was conducted. There was no action taken. The executive session and the Council meeting adjourned at 8:52 p.m. 69-71 -t,c-j 4 L<162-1e-e/-7t- Bonnie J CZEBonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann January 9, 2006 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING January 9, 2006 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 1/16 No Meeting (Martin Luther King Jr. Day) (Corman) MON., 1/23 WSDOT Presentation on Detour Plans for 6:00 p.m. the SR-167 South 43rd and Southwest 41st Ramp Improvements COMMUNITY SERVICES (Nelson) FINANCE MON., 1/23 Vouchers (Persson) 5:30 p.m. PLANNING&DEVELOPMENT THURS., 1/19 CANCEL'.FD (Briere) PUBLIC SAFETY (Law) TRANSPORTATION (AVIATION) THURS., 1/19 S. 4th St. & Wells Ave. S. Traffic (Palmer) 2:00 p.m. Concerns (briefing only) UTILITIES THURS., 1/19 Financial Consulting Solutions Group (Clawson) 3:00 p.m. Contract for Comprehensive Utility Rates & System Development Charges Study NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. (cY \\o CITY OF RENTON ��• © �• Mayor L Kathy Keolker-Wheeler 'eP /\p-t, p V Whereat, the future of the city of Renton and our nation rests on the shoulders of our youth; and W herea4; educated, confident, and nurtured children will give rise to a stronger city, community, state, and nation; and W herea•r, the mission of Communities in Schools of Renton is to champion the connection of needed community resources with schools to help young people successfully learn, stay in school, and prepare for life; and W herre& research has shown that mentoring has a definitive impact on young people by increasing school attendance, improving rates of high school graduation and college attendance, and decreasing involvement with drugs, alcohol, and violent behaviors; and W herea4,, the Communities in Schools of Renton Mentoring Program matches a caring adult with a child in a one-to-one relationship to provide guidance and build confidence, stability, and direction for that child; and Whereas; mentoring relationships create continuing cycles of hope and promise, as they not only provide positive influences for individual children, but also strengthen families and communities; Now, There re; I, Kathy Keolker, Mayor of the City of Renton, do hereby proclaim the month of January, 2006, to be Ivan' Me 4t-o-r(A 3' Month/ in the City of Renton, in tribute to the many dedicated individuals who volunteer their time, compassion, and talents to mentor young people, and I encourage all citizens to join me in this special observance and to consider giving back to our community as mentors. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 9th day of January, 2006. �z. C IC / e/ elee Kathy Keolieer Mayor of the City of Renton, Washington 1055 South Grady Way-Renton,Washington 98055 -(425)430-6500/F ' 0-6523 RENTON AHEAD OF THE CURVE RI This paper contains 50%recycled material,30%post consumer New Metropolitan King County Council Districts Effectivepow'', i 2994 I • - - 47:- ' l'',' 'C,404, ''''4,., , .411e, ,', ' , ', ' ' ' '- 1 .0 ' ,,;:::' - --i..,,*:1..t' .:;,,,,,, I.) .. ''FLO.= SHORELINE -4 4 il WOODINVILLE ,. A -. ' 1 ' '' •4 j - 4- i ' ' ' ' ' sr141. ''74i ''..- '' ' V•,,,,, * ' ch i ' N , itilNe*alif ' ''' ' '..' y) - '3,,..'' •,:-.' i,::.-, ...'--',: , : •',..,.,... REDMOND • :-.... i , - -,,4 .!4' ''''''V'' ';,„ '''.'',. '''.%. ' ' , , , i KIRKLtND;i REDMON , I I • fir ,---::',•: ‘ '''. 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'.'-4';'4.‘i,1 ,k'riT,t'::X7-ift:P.7;1777,,,:.1-444:',.', 1.''':'T ' 4 ' 'r:' ;'if.'' ' , .,•t$':',' ' . .11 4.:::::: '''''' .:-..:' ,"*.2416,i.;,-fr Council phone numbers g41:1,14.17 j", ,,,,i,.:..i 7,f- - '.,' ' • : ':4' %,;,--;:'.i.f'''''"'!'"‘''''' ' . • ',) 206-296-1000 '4...:,:':•?-.2::,,,,75!' ''''''''',.*,'.c,"" P.',.: - -la-41 .- Council Information 206-296-1020 .,,i4Ty,i; . :'..,---.44"- - .. .i- Clerk of the Council 206-296-1024 ' 7 .''''! ,i; .'.:7 - TTY/TDD 4r-,,,,,,,,t.;.,.....,•:- -- - . 800-325-6165 , Toll Free .t (DIWatch the Council on King County Television , King County Comcast Cable Channel 22 or Millennium Cable Channel • . 1/q/2,00P Go to www.metrokc.gov/kctv for streaming video of live meetings72/80and - *a a 1 Plri Virt 64irnterlet n ezi bn a n /2/4a n bi/tnii on-demand video of past meetings WW1 tettiltY LA, Interim citizen's guide to the 2006 Metropolitan King County Council King County How to contact us District I District 2 Telephone: Bob Ferguson Larry Gossett (206) 296-1000 296-1001 296-1002 bob.ferguson@metrokc.gov larry.gossett@metrokc.gov Fax: (206) 296-0198 Toll-free: (800) 325-6165 District 3 District 4 TTY/TDD: Kathy Lambert Larry Phillips (206) 296-1024 296-1003 296-1004 Web: kathy.lambert@metrokc.gov larry.phillips@metrokc.gov www.metrokc.gov/council Mailing address: Metropolitan King County Council District 5 District 6 King County Courthouse 5l6Third Avenue,Room 1200 Julia Patterson Jane Hague Seattle,WA 98104 296-1005 296-1006 julia.patterson@metrokc.gov hague@metrokc.gov Watch the Council on King County Television Comcast Cable Channel 22 or District 7 District 8 Millennium Cable Channel 72/80 Pete von Reichbauer Dow Constantine Go to www.metrokc.govlkcty for 296-1007 296-1008 streaming video of live meetings pete.vonreichbauer@metrokc.gov dow.constantine@metrokc.gov and on-demand video of past meetings E-mail newsletter District 9 For Council updates,send a blank Reagan Dunn e-mail to councilnews@metrokc.gov 296-1009 with"Subscribe"in the subject line. reagan.dunn@metrokc.gov CITY OF RENTON MEMORANDUM DATE: January 9, 2006 TO: Randy Corman, Council President Members of the Renton City Council FROM: Kathy Keolker, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION • The offices at Renton City Hall will be closed next Monday, January 16th, in observance of Martin Luther King Jr. Day. Historically, due to union contract provisions, city offices have remained open, but in 2005 the City was able to negotiate the holiday observance with its unions. As with other holidays, essential and public safety services will continue to be provided during the day. COMMUNITY SERVICES DEPARTMENT • The Rotary Club of Renton purchased 1,500 coats through Rotary's National Operation Warm Coat. Over several months, Family Liaisons from Communities In Schools of Renton and Rotarians have distributed over 1,300 coats to Renton school students. The remaining 200 coats will be distributed this month. t j Pri e d L�pLi �. ��C,( a6� LC Y1 7± a rr ponc%n�� 1-9-O C;7 ' To: Renton City Council City of Renton °. �f 1055 S. Grady Way F kh^ -,+ D Renton WA 98055 OLE:_r‘ C.FF1C= NavId iVere d From: John A. Hansen 1108 Anacortes Ave NE Renton WA 98059 Telephone: 425-235-9268 Email: john.hansen3(a comcast.net I am experiencing a great deal of noise from a nearby apartment complex known as the Arbors (this name was changed recently; at one time it was named Cascade Heights). I have contacted numerous people in the City of Renton government, including police and code compliance, who do not seem to want to deal with the problem. This noise results from transferring garbage from small containers to a compactor. It occurs at any daylight hour at any day of the week, including Saturdays and Sundays. The containers are mechanically banged together, which produces a thunder-clap like noise. With a db meter, I have measured it at 95 db in my back yard, which is over the level of hearing damage. My property is not immediately adjacent to the complex and is about 150 feet away from where the noise is generated. This means that the apartment residents are experiencing probably 100 db or more. It occurs in 3 to 5 hour"sessions", 4 or five times a week. I have heard every excuse for not dealing with it, such as "I'm too busy", "we don't have any way to measure the noise", etc. I am very frustrated especially in dealing with the code compliance people. I was in contact with Paul Baker, who I spent a couple of weeks cajoling into witnessing the noise. On the one occasion I managed to have him witness the problem, he went over to the apartment complex and introduced himself and stood there while they emptied the containers. Of course, knowing who he was, they were very careful. He then proceeded to tell them the noise they were making was OK. This is as Paul Baker described it to me. He did not at any time come to my house and make a candid observation of the problem. I have included a petition that is signed by a number of nearby residents who are also affected by the problem. Even though dated about a year ago, everything in it is still true (except the complex name changed). I am convinced that the apartment complex could easily change their garbage handling operation so it would not create this horrendous noise. That it, I believe this is not "necessary noise". I am requesting your help in getting some attention focused on this problem and getting a solution, as I feel I and my neighbors are suffering terribly due to this out-of-control noise problem. Sincerely, ,/,cola/vv j2,_ 4) ohn A. Hansen o(P.• a✓nia 7i144Wk°i/AA tM To: The City of Renton Management of Cascade Heights Apartments Waste Management All Concerned Citizens Subject: Extreme Noise Concerns We,the undersigned are residents or business occupants of the area approximately described as follows: Bounded on the east by Duvall Avenue NE Bounded on the west by Union Avenue NE Bounded on the north by NE Sunset Boulevard Bounded on the south by NE 10th Street We wish to express our great concern about the extreme high level of noise occurring in our neighborhood. The information gathered from discussions with apartment management,waste management personnel,and personal observations indicates that this noise is associated with emptying of small waste containers(2 yard size)into a large waste compactor machine at the Cascade Heights Apartments. This compactor is located at the south east corner of the apartment property and is in close proximity to a number of single family residences. This noise is a loud, crashing, metallic noise, and apparently occurs when the small containers are banged against the compactor in an attempt to empty the residue from the small containers. The containers are handled by machinery, therefore it is possible to bang the containers with a lot of force. This noise occurs anywhere from 2 to 5 days a week, and occurs over a I to 6 hour period. This noise is so pervasive that it can he heard loud and clear inside any of the nearby houses even with all windows and doors shut. This noise is so loud thai it seriously impacts or prevents normal activities such as: Studying Reading Working at home(i.e. home office) Watching a video or television Listening to music Sleeping or resting Conversation We believe we should not be subjected to this level of noise and respectfully request that measures be taken to stop it or reduce it to a tolerable level. We further state that this level of noise is not customary or expected in this neighborhood. We also further state that this level of noise is out-of-line with the City of Renton's stated intentions to protect quality-of-life and to protect single family residential neighborhoods. Thank you Page 1 9/-4:5' f,:" ,.5 e// .;< ...< ,/21/ ? .=,7,,,7 --2-1/ /,//,,,, y //)f ^'! y / / -....._-......-] 7 ,1r ; . ..,`....._...-t a , ..,� H �{ ^f C t+ T.,G f 7y7 i r "Yi p ' +/,2"li'.77, _f____ __ ' .7 TT r;t( .�i( f. Z. /.. ;`�6, j/. ) !,*y;.,., fes— 4 i/�[ 77_..c...:.,/._ j ,:: , , „ ,--, . f ) 4 i - C s.ten-4'cit,g a 1-2.2.11 ►' 'f,�,r 1;i)J£.-7/9( ” s a/S 571_9( f2711 rutimA rrrnr'• 9 Q! r� '----(.7'1,i; -1S' .41f/4 P1L-7 1 — L'101 -7 Ilirtri i--tn.-- l'i,,,,, fr-j-1 t,'' . 1: , u , 't _o_.,,..rc .....-1.-tr" 61 1S 6 t1, ►( L/ ' s i ,, . nyk R‘ /) f.- 7/ i: /. ‹.-., ki..7. , ;F 'Ykr' ' -''I Cf: 4k 1.'1'i ( TI I I)ri , Lc ,/ 1 ,: f ,,_ i , i /6 /7,?-4C.:''' 01 _ - f ,. r;� WT ^teI � -� t , ` ma.` - %if � ...._ __._._._-----_.._......_ _._._ _. 4, 03 k V-1-7 d -- ®.__�_� � ,_____,__/,__. i V AIT, / -,,i i s ` 1.1-7--)P-rilroPerVef -/ r.,,-,,,- a/73 ryi9 -->--,-79-- *;1717,,' 'failjj5wars Riii5 ing FiThad,C1 ssaippy aWEN. iii*E P.Se. Name Address -F=, , Type of Building or_ihweiline _ / .a& c ;Li. 'i Jr•'A-1 t 1.1. i "C ciA 1 t�-�� 1 1302 s S, t.al: 65` R .,....„_.„..„_____ ,... , ,-... . . /4 y k 3 � a.-1 J -, -L 14- (-)1..i f �: 14- -2.-14 jEe 1 doh - _ S 1:-.C‹ _ '7 . . _ _ ( i _�.. _ ./2 ,,, 1//v . / 3 2 AJE 1C t• ) 1% UF Ah4(5,'-r c} e IV, JAT" 44j,-..„ 10/S h-t,)Acrii-4175 Ax- 11`"'6- , '-i2- . : 0//-1._e :It d4;ittit ' ..,, al-164, /07.5- aeoich,4 , . — 0 , Page 3 r CITY OF RENTON COUNCIL AGENDA BILL I AI#: � b Submitting Data: For Agenda of: 1/9/2006 Dept/Div/Board.. AJLS/City Clerk Staff Contact Bonnie Walton, x6502 Agenda Status Consent X Subject: Public Hearing.. Street Vacation Petition; Portion of NE 4th St. Correspondence. approximately 180 feet east of Rosario Ave. NE Ordinance X (Petitioner: City of Renton; File No. VAC-04-006) Resolution Old Business Exhibits: New Business Minutes of 3/7/2005 & 8/1/2005 Study Sessions Ordinance Information Deed of Dedication Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: On March 7, 2005, the City Council held a public hearing and approved the City of Renton(on behalf of Bales Limited Partnership)vacation request for a portion of NE 4th St., located approximately 180 feet east of Rosario Ave. NE, subject to the City granting easements as necessary to any outside utilities with facilities in the vacation area, and subject to Bales Limited Partnership dedicating an area at the intersection of NE 4th St. and Rosario Ave. NE in anticipation of a future project to signalize that intersection and to add an eastbound far-side bus pullout. On August 1, 2005, Council accepted the appraisal and waived compensation for the eight-foot by 150-foot portion. The Technical Services section has since confirmed that no other amounts are due, and all conditions of the vacation approval have been satisfied. Therefore, the ordinance can be adopted to finalize the vacation. STAFF RECOMMENDATION: Finalize the street vacation by adopting the ordinance and authorize the Mayor and City Clerk to sign the Deed of Dedication. cc: Karen McFarland Rentonnet/agnbill/ bh RENTON CITY COUNCIL Regular Meeting March 7,2005 Council Chambers Monday, 7:30 p.m. MINUTES - Renton City Hall CALL TO ORDER Mayor Kathy Keolker-Wheeler called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF TERRI BRIERE, Council President; MARCIE PALMER; DON PERSSON; COUNCILMEMBERS RANDY CORMAN;TONI NELSON;DAN CLAWSON; DENIS LAW. CITY STAFF IN KATHY KEOLKER-WHEELER, Mayor;JAY COVINGTON, Chief ATTENDANCE Administrative Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; JOE MCGUIRE, Court Services Director; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; KAREN MCFARLAND,Engineering Specialist; STEVE ANDERSON, Museum Supervisor;DEREK TODD,Assistant to the CAO; CHIEF GARRY ANDERSON,Police Department. PROCLAMATION A proclamation by Mayor Keolker-Wheeler was read declaring March 17, Absolutely Incredible Kid Day 2005, to be "Absolutely Incredible Kid Day" in the City of Renton and -March 17, 2005 encouraging all adults to make a difference in the life of a child by composing letters and delivering them to the children of the City of Renton on March 17, 2005. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. SPECIAL PRESENTATION Bob Hunt,Renton Historical Society President, introduced the accreditation Community Services: Museum committee(Vicky Persson,Laura Clawson, Kevin McQuiller, and Museum Accreditation,Renton Supervisor Steve Anderson), and explained that accreditation of the Renton Historical Society Historical Museum is one aspect of a process to make the museum more relevant and more a part of the community. He noted that within the museum's vision and mission,accreditation is the best vehicle for achieving this goal. A video about the American Association of Museums'accreditation program was played, which described how and why the accreditation program was established, the accreditation process,and the benefits of accreditation for both the museum and the community. It was pointed out in the video that accredited status certifies that a museum has met program eligibility criteria and characteristics of an accredited museum, undergone a rigorous process of self- assessment and review by its peers, and operates according to current best practices. In conclusion, Mr. Hunt indicated that accredited status takes a number of years to achieve. Council President Briere voiced her excitement about the accreditation process,and praised everyone for his or her hard work. PUBLIC HEARING This being the date set and proper notices having been posted and published in Vacation: NE 4th St, City of accordance with local and State laws,Mayor Keolker-Wheeler opened the Renton, VAC-04-006 public hearing to consider the City of Renton petition to vacate a 150-foot by 8- foot portion of NE 4th St., located approximately 180 feet east of Rosario Ave. NE(VAC-04-006). Karen McFarland,Engineering Specialist, explained that the subject vacation area will be used in the proposed Amberwood Phase H Preliminary Plat which is currently in preliminary development. This vacation request was brought forth by the Transportation Systems Division on behalf of the developer, Bales di► March 7,2005 Renton City Council Minutes Page 72 Limited Partnership. She indicated that the developer has agreed to dedicate property at the intersection of NE 4th St. and Rosario Ave. NE in anticipation of a future project to signalize this intersection and to add an eastbound far-side bus pullout. Thus,the public benefit of the proposed vacation is the creation of a consistent and safe alignment along NE 4th St.,and future intersection improvements. ( Continuing,Ms. McFarland indicated that upon circulation of the street vacation request,no objections were raised by City departments or outside agencies. Ms. McFarland reported that the vacation area does not contain any City facilities; however, it does contain buried utilities owned by Qwest for which an easement is necessary. In conclusion,Ms. McFarland stated that staff recommends approval of the vacation request subject to the following conditions: 1. Bales Limited Partnership dedicate an area at the intersection of NE 4th St. and Rosario Ave.NE as agreed to in discussions with Transportation Systems Division staff,and 2. The City grant easements as necessary to any outside utilities with facilities in the vacation area. In response to Councilwoman Nelson's inquiry,Ms.McFarland explained that the subject vacation area will be used for the proposed Amberwood Phase II Preliminary Plat,and the area that the developer has agreed to dedicate to the City will be used for the bus pullout. Responding to Councilman Clawson's inquiry regarding compensation,Ms. McFarland stated that it is anticipated that staff will ask Council to waive compensation for the area to be vacated, since the area to be dedicated by the developer will be used for future transportation improvements for the overall benefit of the City. Public comment was invited. There being none, it was MOVED BY CLAWSON, SECONDED BY PALMER, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. MOVED BY CLAWSON,SECONDED BY LAW,COUNCIL APPROVE THE VACATION PETITION AS REQUESTED, SUBJECT TO THE CONDITIONS RECOMMENDED BY STAFF. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2005 and beyond. Items noted included: * The Renton Senior Activity Center will host a Senior Housing Fair on March 31st, 10:00 a.m. to 12:30 p.m.,to provide seniors with information about housing options. * The Mayor delivered her State of the Economy address at the Renton Chamber of Commerce luncheon last week. The presentation will air on Cable Channel 21 beginning mid-March, and a transcript is featured on the City's website at www.ci.renton.wa.us. August 1,2005 Renton City Council Minutes Page 273 Vacation: Bremerton Ave NE, Utility Systems Division reported submittal of the appraisal performed for the Liberty Ridge, VAC-04-007 vacation of portions of Bremerton Ave. NE, south of NE 4th St. (VAC-04-007; Liberty Ridge LLC, petitioner), and requested that Council accept the appraisal and set compensation for the right-of-way at$5,170. Council concur. MOVED BY BRIERE, SECONDED BY PERSSON,COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE Correspondence was read from Glenn Davis, Managing Partner, BDJS Citizen Comment: Davis- Associates, 1900 W. Nickerson,PMB 116-168, Seattle,98119,requesting Oversizing Request for reimbursement in the amount of$51,264.24 for utilities oversizing along Reimbursement, Urban Crafts, Olympia Ave. NE for the Urban Crafts development. MOVED BY PERSSON, BDJS Associates SECONDED BY CLAWSON,COUNCIL REFER THIS CORRESPONDENCE TO THE UTILITIES COMMITTEE. CARRIED. Citizen Comment: Chan- Correspondence was read from Evan Chan,Project Manager,N&C Investments Waiver Request for LLC, 7432 SE 27th St.,Mercer Island, 98040, requesting waiver of Development&Mitigation development and mitigation fees for the Morris Avenue Townhomes Fees,Morris Ave Townhomes, development located at 513 S. 2nd St. MOVED BY PERSSON, SECONDED N&C Investments BY PALMER, COUNCIL REFER THIS CORRESPONDENCE TO THE FINANCE COMMITTEE. CARRIED. Added Councilwoman Nelson noted receipt of a letter from Rev. Kenneth Colman, Co- Citizen Comment: Colman- Chair Renton Domestic Violence Task Force, United Christian Church, 1707 Municipal Court Security Edmonds Ave. SE,Renton,98058,regarding the lack of security inothe Renton Concerns Municipal Court. Mayor Keolker-Wheeler indicated that the Administration is reviewing the matter. UNFINISHED BUSINESS Planning and Development Committee Chair Clawson presented a report Planning & Development regarding the compensation for the City of Renton's street vacation request on Committee behalf of Bales Limited Partnership(VAC-04-006). The Committee Vacation: NE 4th St,City of recommended concurrence in the staff recommendation to accept the appraisal Renton,VAC-04-006 and waive compensation for the vacation of an eight-foot by 150-foot portion of NE 4th St.,located east of Rosario Ave. NE. MOVED BY CLAWSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services Community Services Committee Chair Nelson presented a report Committee recommending concurrence in the staff recommendation that Renton enter into Human Services: 2006-2008 the joint interlocal agreement to receive Community Development Block Grant CDBG Interlocal Agreement, funds through the King County Consortium for 2006-2008. The Committee King County further recommended that the resolution authorizing the Mayor and City Clerk to enter into the agreement be presented for reading and adoption. MOVED BY NELSON, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 274 for resolution.) Finance Committee Finance Committee Chair Persson presented a report recommending approval Finance: Vouchers of Claim Vouchers 239307 -239740 and one wire transfer totaling $1,882,430.27; and approval of Payroll Vouchers 58507-58875,one wire transfer, and 620 direct deposits totaling$2,067,280.59. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. 4Ir CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, VACATING A PORTION OF NE 4TH STREET, EAST OF ROSARIO AVENUE NE (CITY OF RENTON; VAC-04-006). WHEREAS, a proper petition for vacating a portion of NE 4th Street, east of Rosario Avenue NE, was filed with the City Clerk on December 21, 2004, and that petition was signed by the owners representing more than two-thirds (2/3) of the property abutting upon the street or alley to be vacated; and WHEREAS, the City Council, by Resolution No. 3735, passed on February 7, 2005, set March 7, 2005, at 7:30 p.m. in the City Council Chambers of the City of Renton as the time and place for a public hearing on this matter; and the City Clerk having given proper notice of this hearing as provided by law, and all persons having been heard who appeared to testify in favor or in opposition on this matter, and the City Council having considered all information and arguments presented to it; and WHEREAS, the Administrator of the Planning/Building/Public Works Department has considered this petition for vacation, and has found it to be in the public interest and for the public benefit, and that no injury or damage to any person or properties will result from this vacation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON,DOES ORDAIN AS FOLLOWS: SECTION I. The following described portion of NE 4th Street, to wit: 1 ORDINANCE NO. A portion of NE 4th Street, east of Rosario Avenue NE, described more particularly in Exhibits "A" and "B" attached hereto and made a part hereof as if fully set forth herein, be and the same is hereby vacated, subject to a utility easement over, across, under and on all the following described area in favor of QWEST (a Colorado Corporation): A portion of right-of-way in the Northwest Quarter of Section 14, Township 23 North, Range 5 East, W.M., in the City of Renton, King County, Washington. This easement is subject to the following terms and conditions: That a utility easement will be retained by QWEST over the above-described area, with the understanding that the property may be developed fully if the existing utilities are relocated, with the City's approval, at the sole cost of the developer; and That this easement shall run with the land described herein, and shall be binding upon the parties, and their heirs and successors in interest and assigns. SECTION II. This ordinance shall be effective upon its passage, approval, and five days after its publication. A certified copy of this ordinance shall be filed with the Office of Records and Elections, and as otherwise provided by law. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: 2 ORDINANCE NO. Lawrence J. Warren, City Attorney Date of Publication: ORD.1206:10/4/05:ma 3 Exhibit A Legal Description The Northerly 8 feet of the following described property: The West 150 feet of the East 1166.01 feet of the North 'A of the N.E. 'A of the N.W. ''A as measured along the North line of Section 14,Township 23 North,Range 5 East, W.M.,LESS the South 320.69 feet,and also LESS County Road,in the City of Renton, in King County,Washington. Situate in the Northwest Quarter of Section 14,Township 23 North,Range 5 East,W.M.,in the City of Renton, King County,Washington. I:1Admin\Amberwood 11 Street Vacation Petition.doc\krw Exhibit B Map Exhibit Amberwood 2/NE 4th Street Vacation dir AO' Iit.�esli err 40)2003 King County 0011101.1aMEIMMINEMENEM 100ft Proposed Vacation I:\Admin\Amberwood II Street Vacation Petition.doc t . Return Address: City Clerk's Office City of Renton 1055 South Grady Way Renton, WA 98055 DEED OF DEDICATION Property Tax Parcel Numbers: 142305-9068; 020090-0200 Project File#: PRM25-0045 Project Name: NE 4th Street Vacation, VAC-04-006 • Grantor(s): Grantee(s): 1. Bales Limited Partnership 1. City of Renton,a Municipal Corporation 2. Amberwood LLC LEGAL DESCRIPTION: A portion of the Northwest Quarter of the Northwest Quarter of Section 14, Township 23 North, Range 5 East, W.M. in the City of Renton, King County, Washington. (Please see attachment for complete legal description.) The Grantors, for and in consideration of mutual benefits convey, quit claim, dedicate and donate to the Grantee(s)as named above, the above described real estate situated in the County of King, State of Washington. IN WITNESS WHEREOF, I have hereunto set my hand and seal the day and year as written below. Approved and Accepted By: Grantor(s): Grantee(s): City of Renton for : : es Limited Partne ship Mayor or Amberwood LLC City Clerk P:\PRM-25-Street Vacations From 1990 and Forward\0045\Dod0905.DOC Page 1 REPRESENTATIVE FORM OF ACKNOWLEDGMENT Notary Seal must be within box STATE OF WASHINGTON )SS COUNTY OF KING ) I certify that I know or have satisfactory evidence that t^ ?7F'_ signed this instrument,on oath stated that (iie''she/they was/were authorized to execute the instrument and acknowledged it as the and of to be the free and voluntary act of such party/parties for the use urposes mentioned in the instrument. 24, No ary Pu• is in and for the State of Washington Notary(Print) L'ii IJfi Zc d r ' My appoin nt ejx�pires: -7- /0 - 09 Dated: /?//9/a S' REPRESENTATIVE FORM OFACKNOWLEDGMENT Notary Seal must be within box STATE OF WASHINGTON ) SS COUNTY OF KING ) Icce�rtify that I know or have satisfactory evidence that 9-c ii /4- 64 ._ signed this instrument, on oath stated that file/she/they 0.- /were authorized to execute the instrument and acknowledged it as the and of to be the free and voluntary act of such party/parties for the uses and purposes mentioned in the instrument. `�lotary P •lic in and for the State of Washington Notary(Print) e fv My appointment expires: 7 -- iv —0 7 Dated: /?-/t P:1PRM-25-Street Vacations From 1990 and Forward10045\Dod0905.DOC Page 2 CORE DESIGN, INC. BELLEVUE WA 98007 Core Project No: 04027 9/15/05 LEGAL DESCRIPTION — RIGHT OF WAY DEDICATION That portion of the northeast quarter of the northwest quarter and the northwest quarter of the northwest quarter of Section 14, Township 23 North, Range 5 East, W.M., in the City of Renton, King County, Washington described as follows; BEGINNING at the northeast corner of Tract 999, Amberwood, according to the plat thereof recorded in Volume 207 of Plats, pages 90 through 92, under Recording Number 20020807002462, records of said County, said corner being on the west line of the northeast quarter of said northwest quarter and the south right of way margin of Northeast 4th Street; thence the following two courses and distances along the boundary of said Tract and said margin; thence N88°21'19"W 23.59 feet to a non-radial intersection with a 25.00 foot radius curve to the left, the center of which bears S36°59'23"E; thence southerly, along said curve, through a central angle of 51°21'56", a distance of 22.41 feet to a point of tangency and the east right of way margin of Rosario Avenue Northeast; thence S01°38'41"W, along said east margin and the west boundary of said Tract 11.00 feet to the beginning of a 25.00 foot radius curve to the right, the center of which bears S88°21'19"E; thence northerly, along said curve, through a central angle of 51°21'56", a distance of 22.41 feet to the south line of the north 11.00 feet of said tract; thence S88°21'19"E, along said north line, 23.83 feet to the west line of the northeast quarter of said northwest quarter and the east line of said Tract; thence continuing S88°21'19"E, along the easterly prolongation of said south line 75.94 feet; thence N01°38'41"E 11.00 feet to the south right of way margin of said Northeast 4th Street; thence N88°21'19"W, along said south margin, 76.18 feet to the POINT OF BEGINNING. O' / • .06 Contains 1,201± square feet (0.0276± acres). f SEN • S •••5 �'e F 's6',5) O 55 <v % FG/ST0;(c Jam- /0'' LANA f rJ4y\4EXPIRES: 4-29-OG,' 04027L04 RW-DEDICATION.doc, 9/15/05, page 1 ., N.E. 4TH ST. — — — — I — — — — �`'vs•� I/ POB \� N88'21'19"W N88'21'19"W R=25.023.59 76.18 A=51'21'56 L=22.41 _N88'21'19"W N88'21'19"W IJN., 1 o 23.83in 75.94 I N01'38'41"E • \-R=25.00 11.00 =51'21'56" N 21' L=22.41 d. AREA TO BE DEDICATED AS PUBLIC Pi ci w RIGHT OF WAY (I) 4J a0 a• z TR. 999 N . AMBERWODD Z VOL 207, 1.1 I 0 PG'S. 90-92, REC. NO. w Cl) 20020807002462 Z O W z _� SCALE: 1" = 30' I 21' 3 0 15 30 ' o- IS /oS AMBERWOOD II PAGE ,,„,./.. _, , RIGHT OF WAY DEDICATION %'.', I. , 10F 1 EXHIBIT g�� ousel Y 1471INE29th Place,#101 •4+ /fit eip C p Bellevue, 877 Fax 4 98007 4 425.885.7877 Fax 425.885.7963 6i „. . s., .# ' 4S9' ,,, �DESlGN % IP,•'•!ate• ENGINEERING • PLANNING • SURVEYING °�'�iis� ^- EXPIRES: 4 29 06 t E` _l 0 B Ni 0_ 0 4 0 2 7 "t'FFFFFFFFFFFFFFEFFfflr CITY OF RENTON COUNCIL AGENDA BILL MaraMil SUBMITTING DATA: FOR AGENDA OF: January 9,2006 Dept/DivBoard...City Clerk AGENDA STATUS: Staff Contact Bonnie Walton Consent X SUBJECT: Public Hearing.. Bid opening on 12/7/2005 for CAG-05-185, Correspondence.. Burnett Linear Park Play Area Renovation Project Ordinance Resolution Old Business.... EXHIBITS: New Business.... Staff Recommendation Study Session... Bid Tabulation Sheet(12 bids) Other RECOMMENDED ACTION: APPROVALS:Legal Dept Council concur Finance Dept.... Other FISCAL IMPACT. Transfer/Amendment.. i I Expenditure Required... $57,664 Revenue Generated... Amount Budgeted Total Protect Budget $120,000 City Share Total Project... SUMMARY OF ACTION: Engineer's Estimate: $50,000 -$60,000 RECOMMENDED ACTION: In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: one projectbudget, were no irregularTherefore, staff recommends acceptance of the low bid submitted by T.F. Sahli Construction in the amount of$57,664. ' ��Y G a �� COMMUNITY SERVICES DEPARTMENT 'e'P'' M E M O R A N D U M DATE: December 12, 2005 TO: Bonnie Walton City Clerk CC: Leslie Betlach,Parks Director FROM: S---&Bill Rasmussen, Capital Project Coordinator SUBJECT: Burnett Linear Park Play Area Renovation, CAG-05-185 1. The project is to replace and provide handicap access to the play area located at Burnett Linear Park. 2. On December 7,2005, bids were opened to construct a new play area at Burnett Linear Park. Twelve bids were submitted and opened. 3. Project budget amount is $120,000. The project's base bid of$57,664 and is within the remaining budget. This leaves$43,091.07 for the purchase and installation of the play equipment. 4. The budget source is 316.000000.020.5940.0076.63.00001. 5. The low bid meets the City of Renton's bid requirements. 6. The engineer's estimate was $50,000 to $60,000 for the base bid. 7. T.F Sahli Construction of Seahurst, WA. is the low bidder. 8. Council to concur. 2005-151aa CITY OF RENTON BID TABULATION SHEET Page 1 of 2 PROJECT: Burnett Linear Park Play Area Renovation; CAG-05-185 DATE: December 7, 2005 FORMS Statement of BID BIDDER Bid Triple Bidder's Includes 8.8%Sales Tax Bond Form Qualifications Celtic Concrete X X X Base Bid $89,760.00 45108 SE 130th Pl. Additive Alt. #1 $11,424.00 North Bend, WA 98045 Damien Howard Clements Bros., Inc. X X X Base Bid $118,836.69 PO Box 7964 Additive Alt. #1 $29,807.39 Bonney Lake,WA 98391 Tim J. Clements Construct Co. X X X Base Bid $148,213.88 1621 Pease Ave. Additive Alt. #1 $16,320.00 Sumner, WA 98390 Cy Morse Cutter, Inc. X X X Base Bid $198,198.00 308 N. 62nd St. Additive Alt. #1 $67,518.00 Seattle, WA 98103 Ron Farrell Epic Construction,LLC X X X Base Bid $104,333.76 40 Lake Bellevue Dr.,Suite 100 Additive Alt. #1 $24,129.66 Bellevue,WA 98005 Doug Zylstra Precision Earthworks,Inc. X X X Base Bid $91,762.00 14231 Lake Rd., Suite 300 Additive Alt. #1 $15,124.00 Lynnwood,WA 98087 Julie Schauss Premier Field Development X X X Base Bid $103,360.00 8931 Riverview Rd. Additive Alt. #1 $10,009.60 Snohomish,WA 98290 Chris C. Kasch Road Construction Northwest, Inc. X X X Base Bid $113,680.98 PO Box 188 Additive Alt. #1 $13,602.96 Renton, WA 98055-0188 Peter J. Kenney LEGEND: Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage CITY OF RENTON BID TABULATION SHEET Page 2 of 2 PROJECT: Burnett Linear Park Play Area Renovation;CAG-05-185 DATE: December 7, 2005 FORMS Statement of BID BIDDER Bid Triple Bidder's Includes 8.8%Sales Tax Bond Form Qualifications Sturdeweld Construction X X X Base Bid $77,453.61 15432 Dewey Crest Lane Additive Alt. #1 $9,476.48 Anacortes, WA 98221 Jerry Sturdefant tcm General Construction, Inc. X X X Base Bid $163,852.80 12806 Possession Lane Additive Alt. #1 $19,866.88 Edmonds, WA 98026 John R. Podmayer T.F. Sahli Construction X X X Base Bid $57,664.00 PO Box 332 Additive Alt. #1 $4,787.20 Seahurst,WA 98062-0332 Tom Sahli Wyser Construction, Inc. X X X Base Bid $105,536.00 17125 Sunset Rd. Additive Alt. #1 $14,144.00 Bothell, WA 98012 Randy Cohen ENGINEER'S ESTIMATE TOTAL: Base Bid $50,968.00 Additive Alt.#1 $10,263.00 LEGEND: Forts:Triple Form:Non-Collusion Affidavit,Anti-Tnist Claims,Minimum Wage CITY OF RENTON COUNCIL AGENDA BILL tiairaiMit SUBMITTING DATA: FOR AGENDA OF: January 9, 2006 Dept/Div/Board...City Clerk Staff Contact Bonnie Walton AGENDA STATUS: Consent X SUBJECT: Public Hearing.. Bid opening on 12/7/2005 for CAG-05-185, Correspondence.. Burnett Linear Park Play Area Renovation Project Ordinance Resolution Old Business.... EXHIBITS: New Business.... Staff Recommendation Study Session... Bid Tabulation Sheet (12 bids) Other RECOMMENDED ACTION: APPROVALS: Legal Dept Council concur Finance Dept.... Other FISCAL IMPACT: Expenditure Required... $57,664 Transfer/Amendment.. Amount Budgeted Revenue Generated... Total Project Budget $120,000 City Share Total Project... SUMMARY OF ACTION: Engineer's Estimate: $50,000-$60,000 RECOMMENDED ACTION: In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within the project budget, and there were no irregularities. Therefore, staff recommends acceptance of the low bid submitted by T.F. Sahli Construction in the amount of$57,664. VY Gti �� COMMUNITY SERVICES DEPARTMENT • � �• Nr-c0� MEMORANDUM DATE: December 12, 2005 TO: Bonnie Walton City Clerk CC: Leslie Betlach, Parks Director FROM: --&Bill Rasmussen, Capital Project Coordinator SUBJECT: Burnett Linear Park Play Area Renovation, CAG-05-185 1. The project is to replace and provide handicap access to the play area located at Burnett Linear Park. 2. On December 7,2005, bids were opened to construct a new play area at Burnett Linear Park. Twelve bids were submitted and opened. 3. Project budget amount is $120,000. The project's base bid of$57,664 and is within the remaining budget. This leaves $43,091.07 for the purchase and installation of the play equipment. 4. The budget source is 316.000000.020.5940.0076.63.00001. 5. The low bid meets the City of Renton's bid requirements. 6. The engineer's estimate was $50,000 to $60,000 for the base bid. 7. T.F Sahli Construction of Seahurst, WA. is the low bidder. 8. Council to concur. 2005-151aa �rrrr► CITY OF RENTON BID TABULATION SHEET Page 1 of 2 PROJECT: Burnett Linear Park Play Area Renovation; CAG-05-185 DATE: December 7, 2005 FORMS Statement of BID BIDDER Bid Triple Bidder's Includes 8.8%Sales Tax Bond Form Qualifications Celtic Concrete X X X Base Bid $89,760.00 45108 SE 130th Pl. Additive Alt. #1 $11,424.00 North Bend, WA 98045 Damien Howard Clements Bros., Inc. X X X Base Bid $118,836.69 PO Box 7964 Additive Alt. #1 $29,807.39 Bonney Lake,WA 98391 Tim J. Clements Construct Co. X X X Base Bid $148,213.88 1621 Pease Ave. Additive Alt. #1 $16,320.00 Sumner,WA 98390 Cy Morse Cutter, Inc. X X X Base Bid $198,198.00 308 N. 62nd St. Additive Alt. #1 $67,518.00 Seattle, WA 98103 Ron Farrell Epic Construction, LLC X X X Base Bid $104,333.76 40 Lake Bellevue Dr., Suite 100 Additive Alt. #1 $24,129.66 Bellevue,WA 98005 Doug Zylstra Precision Earthworks,Inc. X X X Base Bid $91,762.00 14231 Lake Rd., Suite 300 Additive Alt. #1 $15,124.00 Lynnwood,WA 98087 Julie Schauss Premier Field Development X X X Base Bid $103,360.00 8931 Riverview Rd. Additive Alt. #1 $10,009.60 Snohomish,WA 98290 Chris C. Kasch Road Construction Northwest, Inc. X X X Base Bid $113,680.98 PO Box 188 Additive Alt.#1 $13,602.96 Renton, WA 98055-0188 Peter J. Kenney LEGEND: Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage CITY OF RENTON BID TABULATION SHEET Page 2 of 2 PROJECT: Burnett Linear Park Play Area Renovation;CAG-05-185 DATE: December 7, 2005 FORMS Statement of BID BIDDER Bid Triple Bidder's Includes 8.8%Sales Tax Bond Form Qualifications Sturdeweld Construction X X X Base Bid $77,453.61 15432 Dewey Crest Lane Additive Alt. #1 $9,476.48 Anacortes, WA 98221 Jerry Sturdefant tcm General Construction, Inc. X X X Base Bid $163,852.80 12806 Possession Lane Additive Alt. #1 $19,866.88 Edmonds, WA 98026 John R. Podmayer T.F. Sahli Construction X X X Base Bid $57,664.00 PO Box 332 Additive Alt. #1 $4,787.20 Seahurst,WA 98062-0332 Tom Sahli Wyser Construction, Inc. X X X Base Bid $105,536.00 17125 Sunset Rd. Additive Alt. #1 $14,144.00 Bothell, WA 98012 Randy Cohen ENGINEER'S ESTIMATE TOTAL: Base Bid $50,968.00 Additive Alt.#1 $10,263.00 LEGEND: Forms:Triple Form:Non-Collusion Affidavit,Arai-Trust Claims,Minimum Wage / CITY OF RENTON COUNCIL AGENDA BILL Cfl 1 For Agenda of: January 9, 2006 Submitting Data: Dept/Div/Board.. AJLS/City Clerk da Status Staff Contact Bonnie Walton, City Clerk(x6502) Agenda X Public Hearing.. Subject: Washington State Auditor's Office Audit Report for Resolution ence.. Ordinance Period of January 1, 2004-December 31, 2004Old Business New Business Exhibits: • Accountability Audit Report(Report No. 69846) Study Sessions X • Report on Financial Statements and Federal Single Information Audit Res ort No. 69433) Approvals: Recommended Action: Legal Dept Finance Dept None; Information Only Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Revenue Generated Amount Budgeted Cit Share Total Prdect.. Total Pro'ect Budget SUMMARY OF ACTION: The Washington State Auditor's Office has submitted the Citydif Renton toneaudit report for the ined included legal period January 1, 2004 through December 31, 2004. The compliance,internal control, financial areas, and Federal programs.epoi cies and examined, m procedures,,th audit found the City complied with state laws and regulations, its and requirements of federal financial assistance. In addition,the City's financial statements were complete and accurate. I:\AGENDA BILIS\AGENDA BILL-St Auditors Report.doc/ Audit Areas Examined City of Renton King County September 27, 2005 In keeping with general auditing practices, we do not examine every portion of the City of Renton's financial activities during each audit. The areas examined were those representing the highest risk of noncompliance, misappropriation or misuse. Other areas are audited on a rotating basis over the course of several years. The following areas of the City were examined during this audit period: ACCOUNTABILITY FOR PUBLIC RESOURCES We evaluated the City's accountability in the following areas: • Cash receipting • Billings and account receivables • Cash handing procedures in the • Payroll Municipal Court, Police, Community • Cash disbursements Planning,EruiMing, and Public Works, • Purchase of goods and services Golf Course,Aquatic Center and • Expenditures, vouchers and credit Finance departments cards • Petty cash, change and revolving • Financial statement preparation and accounts journal entries We audited the following areas for compliance with certain applicable state and local laws and regulations: • Timely deposit of public funds • Use of impact fees • Use of restricted funds • Open Public Meetings Act • Fiduciary responsibility • Street fund expenditures • Insurance and bonding • State grants • Budgeting requirements • Competitive bidding regtirements • Ethics/conflict of interest laws • Competitive bid law compliance • Use of hotel/motel tax revenues • Public works contracts • Developer mitigation fees • Contracts and agreements • Collection and disbursement of impact • Legal and supported payments fees • Permit issuance FEDERAL PROGRAMS We evaluated internal controls and tested compliance with federal program requirements, as applicable, for the City's major federal program, which is listed in the Federal Summary section of the financial statement and single audit report. Washington State Auditor's Office 4 APPOINTED OFFICIALS Chief Administrative Officer Jay Covington Financial and IS Administrator Victoria Runkle Community Service Director Dennis Culp Planning, Building, Public Works Administrator Greg Zimmermann Economic Development, Neighborhoods And Strategic Planning Administrator Alex Pietsch Fire Chief A. Lee Wheeler Police Chief Garry Anderson Human Resources Administrator Michael Webby City Clerk Bonnie Walton City Attorney Lawrence J Warren Note: On February 22, 2005, Mike Wilson replaced Victoria Runkle as Financial and IS Administrator on a temporary basis until a replacement could be hired. On September 1, 2005, Michael Bailey was hired as the Financial and IS Administrator ADDRESS City 1055 South Grady Way Renton,WA 98055 (425)430-6500 Washington State Auditor's Office 3 Description of the City City of Renton King County September 27, 2005 ABOUT THE CITY The City of Renton was incorporated in 1901. It is located on the southern shore of Lake Washington, adjacent to the cities of Tukwila and Kent. Its population is approximately 54,900. It operates under a mayor-council form of government. The City has an independently elected Mayor and seven elected Council Members. The City provides a full range of municipal services including police, court and fire. It operates enterprise funds for water and sewer services and a surface water utility. The City operates a municipal library, parks and recreation, and planning and community development services. It also operates its own airport and golf course. It contracts for jail services with King County and Yakima County: • AUDIT HISTORY We audit the City annually. In 1999, we issued a special report regarding a misappropriation of at least$2,681 in public funds from the City's Police Department. City management has been very responsive to prior audit recommendations. Audit concerns are often addressed and resolved before the completion of our audit. ELECTED OFFICIALS These officials served during the audit period: Mayor Kathy A Keolker City Council: Don Persson Terri Briere Dan Clawson Randy Corman Toni Nelson Marcie Palmer Dennis Law Washington State Auditor's Office 2 Audit Summary City of Renton King County September 27, 2005 ABOUT THE AUDIT This report contains the results of our independent accountability audit of the City of Renton. We performed audit procedures to determine whether the City complied with state laws and regulations and its own policies and procedures. We also examined City management's accountability for public resources. Our work focused on specific areas that have potential for abuse and misuse of public resources. Areas examined during the audit were selected using financial transactions from January 1, 2004, through December 31, 2004. RESULTS The City complied with state laws and regulations and its own policies and procedures in the areas we examined. Internal controls were adequate to safeguard public assets. RELATED REPORTS • Our opinion on the City's financial statements and compliance with federal program requirements is provided in a separate report, which includes the City's financial statements. CLOSING REMARKS We thank City officials and personnel for their assistance and cooperation during the audit. Washington State Auditor's Office 1 Table of Contents City of Renton King County September 27, 2005 Audit Summary 1 Description of the City 2 Audit Areas Examined 4 4411 ^. Washington State Auditor Brian Sonntag December 16, 2005 Mayor and City Council City of Renton Renton, Washington Report on Accountability for Public Resources Please find attached our report on the City of Renton's accountability for public resources and compliance with state laws and regulations and its own policies and procedures. In addition to this work, we also audit the City's financial statements and compliance with federal laws and regulations. The results of that audit will be included in a separately issued audit report. Sincerely, '64d(riki BRIAN SONNTAG,CGFM STATE AUDITOR Insurance Building,P.O.Box 40021 •Olympia,Washington 98504-0021 •(360)902-0370•(866)902-3900•TDD Relay(800)833-6388 FAX(360)753-0646•http://www.sao.wa.gov . . .. -'•--,..":-, ,, --1" '''''"i,i;,,,,;.,,•.i.' •.-7.• '.:';',-.- , ,4,'7 „ : . . . . . ,,--,...;!.,.:-,.'"..;:.,:'.'''.'',,i,,,,;':>-,-:,' ,,-,:-..-•;.'::•.,./'.;..-:.: ..'„ :-.-:{ - .."..' ;',-..;.;Ti--;;;; ;,--,.-.A.--/..,4;`_-z'T„-,..:, , , ,- ; ; ' .'-: • ..-. 2-'.", - ..' '..' ' -'",.- '....' .- :',i..;...':,.',„,-, ,...-..;'...,-.--8,.... ,.., ;,,..., ,- .. -.:::"..'"--", ' '.",":•-•:-.,4„-'4,":"",":";"•,:".:"",-;.-"ii.,4-. „:,:'-.:„' •:.' :.' - ---t----,$."'::-,:.,.‘::::,„' :,,,,„ ....., ..k-'4,.-.,";:4-..--i- . .: . 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' ''' ' ;;' CITY OF RENTON SEP 2 ; ?005 RECEIVD O1YCLERKSE OFFICE Washington State Auditor's Office Financial Statements and Federal Single Audit Report City of Renton King County Audit Period January 1, 2004 through December 31, 2004 Report No. 69433 r x. . Issue Date f Washington September ber 23, 2005 =: State Auditor tor Brian Sonntag 1tlI1W CITY OF PENTON �• �.;. SEP 2 6 2005 RECEIVED, RECEIVED`� i are CLERKS OFFICE Washington State Auditor Brian Sonntag September 23,2005 Awa Mayor and City Council City of Renton Renton,Washington Report on Financial Statements and Federal Single Audit Please find attached our report on the City of Renton's financial statements and compliance with federal laws and regulations. We are issuing this report in order to provide information on the City's financial condition. In addition to this work, we look at other areas of our audit client's operations for compliance with state laws and regulations. The results of that audit will be included in a separately issued accountability report. Sincerely, BRIAN SONNTAG,CGFM STATE AUDITOR Insurance Building,P.O.Box 40021•Olympia,Washington 98504-0021•(360)902-0370•(866)902-3900•TDD Relay(800)833-6388 FAX(360)753-0646•http://www.sao.wa.gov • • • • k State Auditor's Office Mission Statement - The State Auditor's Office independently serves the citizens of Washington .by promoting accountability, fiscal integrity and openness in state and local government. Working with these governments and with citizens, we strive to ensure the proper use of public resources. - In accordance with the Americans with Disabilities Act, this document will be made available in alternate formats. Please call (360) 902-0370 for more information. Table of Contents City of Renton King County January 1, 2004 through December 31, 2004 Federal Summary 1 Independent Auditor's Report on Compliance and Internal Control over Financial Reporting in Accordance with Government Auditing Standards 2 Independent Auditor's Report on Compliance with Requirements Applicable to its Major Program and Internal Control over Compliance in Accordance with OMB Circular A-133 4 Independent Auditor's Report on Financial Statements 6 Financial Section 8 A Federal Summary City of Renton King County January 1, 2004 through December 31, 2004 The results of our audit of the City of Renton are summarized below in accordance with U.S. Office of Management and Budget Circular A-133. • An unqualified opinion was issued on the City's financial statements. • We noted no instances of noncompliance that were material to the financial statements of the City. • We issued an unqualified opinion on the City's compliance with requirements applicable to its major federal program. • We reported no findings,which are required to be disclosed under OMB Circular A-133. • We noted in our Independent Auditor's Report on Financial Statements that the Schedule of _ Expenditures of Federal Awards was fairly presented. • The dollar threshold used to distinguish between Type A and Type B programs, as prescribed by OMB Circular A-133,was$300,000. • The City qualified as a low-risk auditee under OMB Circular A-133. • The following was a major program during the period under audit: CFDA No. Program Title 20.205 Highway Planning and Construction I Washington State Auditor's Office 1 Independent Auditor's Report on Compliance and Internal Control over Financial Reporting in Accordance with Government Auditing Standards City of Renton King County January 1, 2004 through December 31, 2004 Mayor and City Council City of Renton Renton, Washington We have audited the basic financial statements of the City of Renton, King County, Washington, as of and for the year ended December 31,2004,and have issued our report thereon dated June 27,2005. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to the financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. COMPLIANCE As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of the City's compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with these provisions. Accordingly, we do not express such an opinion. The results of our tests disclosed no instances of material noncompliance that are required to be reported herein under Government Auditing Standards. INTERNAL CONTROL OVER FINANCIAL REPORTING In planning and performing our audit, we considered the City's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of management, the Mayor and City Council, federal awarding agencies and pass-through entities. However, this report is a matter of public record and its distribution is Washington State Auditors Office 2 not limited. It also serves to disseminate information to the public as a reporting tool to help citizens assess government operations. BRIAN SONNTAG,CGFM STATE AUDITOR June 27,2005 • Washington State Auditor's Office 3 Independent Auditor's Report on Compliance with Requirements Applicable to its Major Program and Internal Control over Compliance in Accordance with OMB Circular A-133 City of Renton King County January 1, 2004 through December 31, 2004 Mayor and City Council City of Renton Renton, Washington COMPLIANCE We have audited the compliance of the City of Renton, King County, Washington, with the types of compliance requirements described in the U.S. Office of Management and Budget(OMB) Circular A-133 Compliance Supplement that are applicable to its major federal program for the year ended December 31,2004. The City's major federal program is identified in the Federal Summary. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major federal program is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America and the standards applicable to the financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City's compliance with those requirements. In our opinion, the City complied, in all material respects, with the requirements referred to above that are applicable to its major federal program for the year ended December 31, 2004. INTERNAL CONTROL OVER COMPLIANCE The management of the City is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Washington State Auditor's Office 4 arrommommomw Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. This report is intended for the information of management, the Mayor and City Council, federal awarding ' agencies and pass-through entities. However,this report is a matter of public record and its distribution is not limited. It also serves to disseminate information to the public as a reporting tool to help citizens assess government operations. i...id 1;4 F- BRIAN SONNTAG,CGFM STATE AUDITOR - F' e _ June 27,2005 • ,r z 'tik `W- 1 A I r- I;; Washington State Auditors Office 1 5 Independent Auditor's Report on Financial Statements City of Renton King County January 1, 2004 through December 31, 2004 Mayor and City Council City of Renton Renton,Washington We have audited the accompanying financial statements of the governmental activities, the business-type • activities, each major fund, and the aggregate remaining fund information of the City of Renton, King County, Washington, as of and for the year ended December 31, 2004, as listed on page 8. These financial statements are the responsibility of the City's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Renton, as of December 31, 2004, and the respective changes in financial position and cash flows, where applicable, thereof, for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. The management's discussion and analysis on pages 9 through 23 and budgetary comparison information on pages 75 through 76 are not a required part of the basic financial statements but are supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures,which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was performed for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. This schedule is not a required part of the basic financial statements. Such information has been subjected to Washington State Auditor's Office 6 the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated,in all material respects, in relation to the basic financial statements taken as a whole. BRIAN SONNTAG,CGFM STATE AUDITOR June 27,2005 e�t= k I r Washington State Auditor's Office 7 Financial Section City of Renton King County January 1, 2004 through December 31, 2004 REQUIRED SUPPLEMENTAL INFORMATION Management's Discussion and Analysis-2004 BASIC FINANCIAL STATEMENTS Statement of Net Assets—2004 Statement of Activities—2004 Balance Sheet—Governmental Funds—2004 Reconciliation of the Balance Sheet to the Statement of Net Assets—2004 Statement of Revenues, Expenditures,and Changes in Fund Balances—Governmental Funds— 2004 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities—2004 Statement of Net Assets—Proprietary Funds—2004 Statement of Revenues, Expenses, and Changes in Fund Net Assets—Proprietary Funds—2004 Statement of Cash Flows—Proprietary Funds—2004 Statement of Fiduciary Net Assets—2004 Statement of Changes in Fiduciary Net Assets—2004 Notes to the Financial Statements—2004 REQUIRED SUPPLEMENTAL INFORMATION Schedule of Revenue, Expenditures, and Changes in Fund Balances—Budget to Actual— General Fund—2004 Schedule of Revenue, Expenditures, and Changes in Fund Balances—Budget to Actual—Parks Fund—2004 SUPPLEMENTAL INFORMATION Schedule of Expenditures of Federal Awards—2004 Notes to the Schedule of Expenditures of Federal Awards—2004 Washington State Auditor's Office 8 2004 Comprehensive Annual Financial Report City of Renton, Washington MANAGEMENT'S DISCUSSION AND ANALYSIS The City of Renton's discussion and analysis provides a narrative overview of the City's financial activities for the fiscal year ended December 31, 2004. The intent of the discussion and analysis is to review the City's financial performance as a whole. This Management's Discussion and Analysis (MD&A) combined with the Transmittal Letter, the Financial Statements, and the Notes to the Financial Statements represent the complete 2004 financial activities for the City of Renton. These are all intended to help the reader understand the City's significant financial issues. This MD&A provides an overview of the City's financial records. The data in this financial report also identifies any material deviations from the financial plan and the adopted Annual Budget. Finally, the intent of the MD&A and other financial information is to isolate and identify individual fund issues or concerns. FINANCIAL INFORMATION This is the second year the City prepared its financial records in accordance with the Government Accounting Standards Board 34 (GASB 34). This method of accounting requires a full accounting of all infrastructure reporting. This is the first year the full benefits of this new standard was evident as we are able to show comparisons from the prior year's financial information.The City fully implemented the final phase of the infrastructure component in 2004. The City's general government-wide financial statements were prepared on the full accrual basis of accounting in conformity with generally accepted accounting principles (GAAP). The City's fund financial statements for its major and non-major governmental funds were prepared on the modified accrual basis of accounting in conformity with GAAP. The City's major and non-major enterprise funds,internal service funds and pension funds were accounted for on the accrual basis. The City of Renton, along with all cities,counties and other governmental entities in Washington, must comply with the Budgeting, Accounting, and Reporting System (BARS) as defined by the Washington State Office of the Auditor(SAO). The SAO audits the financial records of all cities and other governmental units within the State. The City of Renton's financial system integrates financial and administrative controls that ensure the safeguarding of assets and the reliability of financial reports. These controls are designed to provide: 1. reasonable assurance that transactions are executed in accordance to management understanding and approval; 2. reasonable assurance that transactions are executed in accordance to GAAP principles; 3. accountability for control of assets and obligations; and 4. assurance that sufficient reporting and review exists to provide adequate information for analysis and comparability of data. Internal control is a high priority for the City. The State Office of the Auditor reviews the City's internal controls,and the City receives and takes action on all the recommendations made. I Management's Discussion and Analyasis 3-1 air Washington State Auditor's Office 9 City of Renton, Washington 2004 Comprehensive Annual Financial Report The City maintains strong budgetary controls in order to ensure compliance with legal provisions embodied in the annual appropriated budget as approved by the City Council. The City Council must be authorized any budget increase or decrease to any Fund. Financial Highlights • The City's total assets as of December 31,2004,exceeded liabilities by over$431 million. • As of December 31, 2004, the City's Governmental Activities reported net assets of$242 million. Of this total, $25 million is defined as unrestricted and can be used for needs the Mayor and Council deem necessary. These monies are intended to provide a cushion against significant economic downturns in revenues and to maintain sufficient working capital and cash flow to meet daily financial needs. • Investments in capital assets comprise $195 million of the $242 million in Governmental Activities net assets. • The Business type activities have total net assets of $189 million. Eighty-six (86%) percent of this total, $163 million, represents the City's investments in capital assets. An unrestricted balance of$21 million remains and is used to meet day to day cash flow requirements and to ensure we can meet all obligations of the utilities and other Funds if the revenues do not meet expectations. • The City's total principal and interest on outstanding debt as of December 31, 2004 was $114 million. Of this amount, forty-six percent (46%) or $53 million is dedicated to the water works projects. Another$2.6 million is for outstanding bonds for Senior Housing. These bonds have a special taxing authority. The Golf Course has $4.8 million outstanding in debt service. The balance of $54 million of our debt is dedicated for general governmental purposes, including the purchase of City Hall, the construction of the downtown parking garage and a replacement of a fire station (our share of a regional E-911),Communications Center,and other small projects, including municipal-bonds sold for fire equipment. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis provides an introduction and overview to the City of Renton's basic financial statements. The basic financial statements are comprised of three components: 1. Government-wide financial statements; 2. Fund financial statements; and 3. Notes to the financial statements The graphic representation below illustrates the required components of the City's annual financial report and how the required parts are arranged and relate to one another. This illustration helps explain the City's financial presentation in 2004. This is the second year the City of Renton was mandated to prepare its financial statements in conformance to a new standard commonly referred to as GASB 34. This graphic representation should be used in conjunction with the following explanations to help guide the reader in understanding the financial condition of the City of Renton. 3-2 Management's Discussion and Analyasis Washington State Auditors Office 10 2004 Comprehensive Annual Financial Report City of Renton, Washington Figure 1 REQUIRED COMPONENTS OF THE ANNUAL FINANCIAL REPORT Management Discussion and Analysis (required supplementary information) (newj /Government-wide Financial Statements(new).\ EFund Financial Statements(refocused) 2 .0 Notes to the Financial Statements v.; (expanded/restructured) mow c Required Supplement c.s� Information o c (other than MD&A) , In addition to the required components shown in Figure 1, the City's annual report also includes other voluntary supplementary information. The most significant section is the Combining Statements. These provide Balance Sheets, Statement of Revenues, Expenditures, and Changes in Fund Balances with Budget to Actual comparisons, Statement of Net Assets, and Cash Flows for all Non-Major Funds. The next section of information, the Statistical Section, is in the same format as previous year's information. This section provides a ten-year view of the City's Revenue, Expenditures, Debt Obligations and Debt Capacity, the City's largest taxpayers, and those entities with the largest employment within the City of Renton. This section provides a long-term perspective on the City's economy. BASIC FINANCIAL STATEMENTS Government-wide Financial Statements provide readers with a broad overview of the City of Renton's finances in a manner similar to a private sector business. They provide both short-term and long-term information about the City's overall financial status. The government-wide statements distinguish between functions of the City that are principally supported by taxes and intergovernmental revenues (referred to as "governmental activities") from functions that are intended to recover all or a significant portion of their costs through user fees and charges Management's Discussion and Analyasis 3-3 Washington State Auditor's Office 11 City of Renton, Washington 2004 Comprehensive Annual Financial Report (referred to as "business-type activities"). The governmental activities of the City include a full range of local government services provided to the public such as police and fire protection; road maintenance and construction; community planning and economic development; libraries, parks and recreational opportunities; and other community services. The business-type activities of the City include water, sewer, surface water, solid waste management and services, golf course, and airport. The Statement of Net Assets presents information on all of the City's assets and liabilities with the difference between the two reported as net assets. This statement for the first time combines and consolidates governmental funds'current financial resources(short term available resources) with capital assets and long-term obligations, which is primarily debt. The Statement of Net Assets serves a purpose similar to that of the Balance Sheet of a private-sector business. Over time, increases or decreases in net assets may serve as one indicator of whether the financial position of the City is improving or deteriorating. Other indicators to consider when evaluating the financial position of the City includes changes to the property tax base, general economic conditions as demonstrated through business licenses fees or sales tax revenue, and the condition of the City's infrastructure (roads, drainage systems,bridges,water infrastructure.) The Statement of Activities focuses upon both the gross and net cost of various activities that are provided by the government's general tax and other revenues. This is intended to summarize and simplify the user's analysis of cost to various governmental services and/or subsidy to various • business-type activities. By separating program revenue from general revenue, users of the financial statements can identify the extent to which each program relies on taxes for funding. The Governmental Activities reflect the City's basic functions: General Government, Security of Person and Property, Physical Environment, Mental and Physical Health, and Culture and Recreation. Property, sales and utility taxes finance the majority of these functions. All changes in net assets are reported using accrual basis of accounting, which is similar to the accounting used in the private sector. The accrual basis of accounting requires that revenues are reported when earned and expenses are reported when incurred, no matter when the revenue will actually be received or the obligation will be paid. For example, property taxes are shown as a receivable as revenue even though some amount of these taxes will not be available to the City for several years. All unpaid vendor obligations are illustrated as an accounts payables obligation as of December 31. Fund Financial Statements Traditional users of governmental financial statements will find the Fund financial statements familiar. However, GASB 34 states the focus must now be on Major Funds.A fund is a group of related accounts that is used to maintain control over resources that have been segregated for specific activities and objectives. The City uses funds to ensure and demonstrate fiscal integrity and compliance with finance related legal requirements. There are three types of funds: governmental, proprietary and fiduciary. 3_4 Management's Discussion and Analyasis Washington State Auditor's Office 12 2004 Comprehensive Annual Financial Report City of Renton, Washington A Major Fund has three elements as defined by GASB 34: • Total assets, liabilities, revenues or expenditures of that individual governmental or enterprise funds are at least ten percent(10%)of the corresponding total(assets,liabilities, etc)for all funds of that category or type(i.e. governmental,proprietary or fiduciary);and • Total assets, liabilities, revenues or expenditures/expenses of the individual government ° fund or enterprise funds are at least five percent (5%) of the corresponding total for all governmental and enterprise funds combined; or • Any other governmental or enterprise fund that the government's officials believe is particularly important. Governmental Funds present most of a government's tax-supported activities. The Proprietary Funds describe and financially manage the government's business-type activities where all or part of the activities' costs are supported by fees and charges that are paid directly by those who benefit from the activities. Fiduciary Funds control resources held by the government as a trustee or agent for parties outside of the government. The resources of Fiduciary Funds cannot be used to support the government's own programs. Governmental Funds The Governmental Fund Balance Sheet and Governmental Fund Statement of Revenues, Expenditures, and Changes in Fund Balances present separate columns of financial data for the General Fund and the Park Fund. These comprise the City's major governmental funds. Data from the remaining governmental funds are combined and presented in a single, aggregated column in the fund statements. Individual fund data for each of the non-major governmental funds is provided in the form of combining statements. Governmental Funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. The focus of governmental fund financial statements is on near-term inflows and outflows of available resources and on balances of resources available at the end of the fiscal year. Such information is useful in evaluating whether there are more or less financial resources that can be spent in the near future to finance City services. Because the focus of governmental fund financial statements is a narrower view than that of the government-wide financial statements, it is useful to compare information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. This gives the reader a better understanding of the long- term impact of the government's near-term financing decisions. The Governmental Fund Balance Sheet and the Governmental Fund Statement of Revenues,Expenditures, and Changes in Fund Balances provide reconciliation to the governmental activities column in the government- wide statements to facilitate this comparison. The City maintains budgetary controls over its governmental funds. Budgetary controls ensure compliance with legal provisions embodied in the annual appropriated budget. Governmental fund budgets are established in accordance with state law and are adopted on a fund level. General Fund budget variances are reviewed later in this discussion and analysis. Management's Discussion and Analyasis 3-5 :a. Washington State Auditors Office 13 City of Renton, Washington 2004 Comprehensive Annual Financial Report Proprietary Funds These funds consist of two types: Enterprise and Internal Service. They have always been operated as private business activity. Enterprise Funds are used to report the same functions as business-type activities in the government-wide financial statements. Internal Service Funds are used to report activities that provide supplies and services to various City departments and to accumulate and allocate the associated costs of providing these services to the various functions. The revenues and expenses of internal service funds that are duplicated in other Funds are eliminated in the government-wide statements. Because the remaining balances primarily benefit governmental, rather than business-type activities, they have been included within governmental activities in the government-wide statements. The City of Renton has two major proprietary funds: Waterworks Utility (water, wastewater and stormwater) and Solid Waste. All other activities are combined in Other Enterprise Funds. Governmental Activities Internal Service Funds are reported separately in this section. The Proprietary Fund Balance Sheet and the Proprietary Fund Statement of Revenues, Expenses, and Changes in Fund Equity present separate columns of financial data for the Waterworks Utility and Solid Waste. Data from the remaining enterprise funds are combined and presented in a single, aggregated column in the fund statements. Governmental Activities Internal Service Funds are reported separately in this section. Proprietary Fund statements provide the same type of information as the government-wide financial statements, only in more detail, since both apply the accrual basis of accounting. In comparing the total assets and total liabilities between the two statements, only slight differences will be noticed. One notable difference is that the "due from other funds" (asset) and the "due to other funds" (liability) in the proprietary fund statements are combined in a single line called "internal balances" in the asset section of the government-wide statement of net assets. Fiduciary Funds Fiduciary Funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reported in the government-wide financial statements because the resources of those funds are not available to support the City's own operations. All of the City's fiduciary activities are reported in a separate Statement of Fiduciary Net Assets and a Statement of Changes in Fiduciary Net Assets. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided, and are an integral part of the government-wide and fund financial statements. Combining statements for non-major Governmental and Enterprise funds, as well as internal service funds, are presented immediately following the required supplementary information on pensions. 3-6 Management's Discussion and Analyasis Washington State Auditor's Office 14 2004 Comprehensive Annual Financial Report City of Renton, Washington GOVERNMENT-WIDE FINANCIAL ANALYSIS Statement of Net Assets Changes in net assets may serve as a useful indicator of a government's financial position. The overall financial position has improved for the City of Renton over the prior year. Changes in Net Assets from 2003 to 2004 shows an increase in total net assets of$116 million. € Table 1 is a condensed version of the Government-wide Statement of Net Assets. Because this is the City's second year reporting on a Government-wide basis, prior year comparable data is c available and presented in the table. Table 1 NET ASSETS Total Total Governmental Governmental Business-type Business-type Primary Primary Activities Activities Activities Activities Government Government 2003 2004 2003 2004 2003 2004 Current and other assets $55,651,193 $64,232,646 5 21,169,436 $25,916,524 $76,820,635 $90,149,170 Capital Assets(net of 123,873,908 221,791,984 194,185,361 209,955,684 318,059,269 431,747,668 accumulated depreciation) TOTAL ASSETS $179,525,101 $286,024,630 $215,354,803 $235,872,208 $394,879,904 $521,896,838 Long term liabilities 32,915,102 35,136,799 33,085,652 46,390,483 66,000,754 77,832,432 i.' ' Other liabilities 8,733,895 8,399,185 4,447,557 422,333 13,181,452 12,516,368 TOTAL LIABILITIES 541,648,997 $43,535,984 $37,533,210 $46,812,816 $79,182,206 $90,348,800 NET ASSETS Invested in capital assets,net of 89,360,313 195,282,055 158,886,497 163,891,546 248,246,810 359,173,601 related debt Restricted 6,816,559 21,460,395 3,048,210 3,555,690 9,894,769 25,016,085 Unrestricted 41,699,232 25,746,196 15,886,887 21,612,156 57,556,119 47,358,352 TOTAL NET ASSETS $137,876,104 $242,488,646 $177,821,594 $189,059,392 $315,697,698 $431,548,038 The majority of the City's net assets(83%)are investments in capital assets(e.g.,streets,drainage, construction in progress, buildings, equipment, water and sewer pipes) less any related outstanding debt used to acquire these assets. The City's capital assets are used to provide services to citizens. It should be noted that although the investment in capital assets is reported net of related debt, resources needed to repay this debt must be provided from other sources since the capital assets themselves cannot be used to liquidate these liabilities. Investments in capital assets increased from 2003 to 2004 in Governmental Activities primarily because the City added the infrastructure assets as required by GASB statement 34. In 2004,the Waterworks fund issued bonds in the amount of$10 million for constructions projects that ;� increase the long-term liability account in the Business-type activities. 4.I Management's Discussion and Analyasis 3-7 i' Washington State Auditor's Office 15 City of Renton, Washington 2004 Comprehensive Annual Financial Report Chart I CATEGORIES OF NET ASSETS $450,000,000 5375,000,000 $300,000,000 . $225,000,000 $150,000,000 $75,000,000 ■Unrestricted $0 s ti ' H 1Y E u ,a o ? " o � t ■Restricted o E . pEE • a Y = >i F F" E E" E C N U U N d O rn t" F O O P+ O O �+ O ■Invested in capital 'o Q c Q $ Q $ d N c3 "' C7 assets N N Restricted assets, representing resources that are subject to external restrictions on how they may be used, equate to five percent (5%) of total net assets. The remaining balance (unrestricted net assets) of$47.3 million may be used to meet the City's ongoing obligations. Chart 1 provides a graphical comparison of the three categories of net assets for 2003 and 2004. t - As of December 31, 2004, the City reports positive balances in all three categories of net assets, for the government as a whole, as well as for separate governmental and business-type activities. Statement of Change in Net Assets The City's total net assets (before prior period adjustments and the change in accounting principal) increased in 2004 by $116 million. Governmental Activities generated ninety percent (90%) of this total or $105 million, while business-type activities generated $11 million of this total. Chart 2 illustrates the Chart 2 2004 TOTAL REVENUES BY SOURCE various sources and amounts of revenue received by the Interest/Investment government as a earnings whole. Table 2 Excise Taxes 1% Miscellaneous follows the Chart. S•/. 3•/. Business Taxes This is a condensed 7% version of the Charges 6r Services Sales Taxes '`.,,, 46% Statement of 13% Activities for the City. Comparable data is Property available and provided Taxes I6 iCapital Operating Grants& in the 2004 Annual Grants/Contributions Contributions Report. 6% 5% 3-8 Management's Discussion and Analyasis Washington State Auditor's Office 16 2004 Comprehensive Annual Financial Report City of Renton, Washington Table 2 CHANGE OF NET ASSETS Business- Business- Government* Govenmenta Type Type Total Primary Total Primary 1 Activities I Activities Activities Activities Government Government 2003 2004 2003 2004 2003 2004 Revenues Program Revenues: Charges for Services $27,643,590 $25,809,160 $37,077,258 $38,917,114 $64,720,848 $64,726,274 Operating Grants&Contributions 3,732,443 6,213,791 222,193 112,616 3,954,636 6,326,407 Capital Grants&Contrrbutions 1,094,764 1,745,718 6,600,471 6,583,241 7,695,235 8,328,959 General Revenues: Property Taxes 19,520,575 19,578,390 19,520,575 19,578,390 Sales Taxes 17,334,831 18,281,949 17,334,831 18,281,949 Business Taxes 10,895,130 9,957,129 10,895,130 9,957,129 Other Taxes 5,449,877 6,751,264 5,449,877 6,751,264 Penalties and Interest 5,415 6,048 5,415 6,048 Interest and Investment earnings 1,081,398 1,291,669 242,055 270,605 1,323,453 1,562,274 Miscellaneous 312,867 4,346,619 369,513 119,455 682,380 4,466,074 TOTAL REVENUES S87,070,890 $93,981,737 S44,511,490 $46,003,031 $131,582,380 $139,984,768 Program Expenses Governmental Activities: General Government Services 24,365,244 22,144,567 24,365,244 22,144,567 Judicial 1,258,956 1,340,655 1,258,956 1,340,655 Security of persons and property 26,238,548 28,647,443 26,238,548 28,647,443 Physical Environment 2,013,239 2,278,445 2,013,239 2,278,445 Transportation 4,221,713 6,797,356 4,221,713 6,797,356 Economic Environment 5,886,795 5,519,929 5,886,795 5,519,929 Mental and Physical Health 21,646 228,966 21,646 228,966 Culture and Recreation 8,689,666 10,303,074 8,689,666 10,303,074 Interest on Long-Term Debt 1,827,464 1,627,581 1,827,464 1,627,581 Business-type Activities Water 22,381,464 23,347,678 22,381,464 23,347,678 Airport 1,219,465 936,305 1,219,465 936,305 Solid Waste 8,516,598 8,558,441 8,516,598 8,558,441 Golf 1,831,670 1,933,113 1,831,670 1,933,113 TOTAL EXPENSES 574,523,270 $78,888,016 $33,949,197 34,775,537 $108,472,467 $113,663,553 Increase in net assets before Transfers Transfers (40,000) (10,304) 40,000 510,304 -0- -0- Increase in net assets Net assets-beginning restated 125,368,485 227,405,228 167,219,301 177,821,594 292,587,786 405,226,822 Prior period adjustments Change in accounting principles Net Assets Ending 5137,876,104 $242,488,646 $177,821,594 $189,059,392 $315,697,698 5431,548,038 Over sixty-nine percent(69%)of the City of Renton's total activities are for general governmental activities such as providing police, fire, parks, libraries, recreational, building safety and planning services. The largest Business Type activities include water, sewer, surface water, solid waste and golf activities. i. A I Management's Discussion and Analyasis 3-9 I Washington State Auditors Office 17 City of Renton, Washington 2004 Comprehensive Annual Financial Report Governmental Activities Analysis Governmental activities cost a total of$78.8 million in 2004. Chart 3 Of this amount, $33.7 million 2004 COMPARISON OF TOTAL GOVERNMENT was paid for either by those BUSINESS TYPE EXPENSES who directly benefited from the programs or by other Business Type Govenunental governments and Activities Activities organizations that subsidized 31% 69% certain programs with grants and contributions. The net expense (total expenses less program revenues) of $45.1 million was the cost of governmental services City taxpayers primarily paid through various taxes. Chart 4 portrays the cost of each of the City's major governmental programs along with each program's generated revenues (fees and intergovernmental revenues specifically related to that program). Chart 4 GOVERNMENTAL ACTIVITIES PROGRAM REVENUES AND EXPENSES $27,000,000 2003 vs 2004 $22,500,000 $18,000,000 IN Expenses ■Revenues $13,500,000 $9,000,000 $4,500,0 S0 OIIr..JL1.jipiijAll I . r 4�`C t°`C'° ,5s4 N4' ` °�6°•°°�`°� �`1°° �"°° °Q4°� °Q` „,gyp 4a� °o , 94� s 0 b Fs �Q yS° �S,oa D°` aQ° sem ��G`° aG`� ti� 44'b .$3)�.`�9��.`�° •c�" s,°° o`,° ``°° •.$1" Qr o° s e�ond` 4t1 °soot in.-ie in. 'LCA 'LCf' °o° o°�° at` ,S �'�3` ti ti 3-10 Management's Discussion and Analyasis Washington State Auditor's Office 18 2004 Comprehensive Annual Financial Report City of Renton, Washington The following Chart (Chart 5) depicts the sources of revenues that fund governmental activities. Approximately fifty-eight percent(58%) is from various taxes. Charges for services, grants, and interest earnings generate forty-two percent (42%) of total revenue for general governmental activities. Chart 5 GOVERNMENTAL ACTIVITIES REVENUES BY SOURCE Operating Grants Capital Grants 7% 2% Property Taxes - Charges for 21% Services 27% Miscellaneous 5% Retail Sales Taxes 19% Interest Earnings Excise Taxes 10/0 Business Taxes 7% 11% Business-Type Activities Analysis Charts 6 and 7 present the same information on business-type activities as illustrated for general governmental type activities. Chart 6 shows the expense of each of the City's business-type programs along with each program's generated revenues (fees and intergovernmental revenues specifically related to that program.) Chart 6 BUSINESS TYPE ACTIVITIES PROGRAM REVENUES AND EXPENSEII Expenses •Revenues $40,000,000 $30,000,000 z, $20,000,000 $10,000,000 2003 2004 2003 A irport 2004 Airport 2003 Solid 2004 Solid 2003 Goff 2004 Golf Waterworks Waterworks Waste Waste Course Course I Management's Discussion and Analyasis 3-11 Washington State Auditor's Office 19 City of Renton, Washington 2004 Comprehensive Annual Financial Report The Waterworks Utility had a positive net change of$10.2 million at the end of 2004 compared to $7.4 million in 2003. Rates were increased for Water & Sewer in 2004. The City generated nearly $33.5 million in various fees for services from waterworks activities above the $23.3 million in expenses. The Airport's total expenses were $900,000. In 2003, it had a large capital program and received over $2.5 million from various federal grants for work started in 2003 and scheduled for completion in 2004. Grant revenues for 2004 were$158,586 with total revenues of$900,000. The Solid Waste Utility's revenues were $8.8 million generated from fees for services and $97,969 in grants. The total expenses were$8.5 million. The Golf Course generated a total of$2.1 million in green fees, driving range charges, and other user fees. The total expenses for the Golf Course were $1.9 million. Thus, the Golf Course generated a positive net asset change of$243,867 for the year. Business-type activities are supported primarily from Chart 7 charges for services. In the City BUSINESS TYPEAC11YJI1Es REVENUES BY SOURCES of Renton, $38.9 million was generated from charges for Interest& services in the business-type Grants Miscellaneous activities. These comprise 15% 1% eighty-five percent (85%) of the total financial support for these activities. Grants are lower in 2004 than 2003. The Airport Charges for Services received a significant amount 84°% from the Federal Aviation Administration for capital projects in 2003. FINANCIAL ANALYSIS OF THE CITY'S FUNDS Governmental Funds Analysis At year-end, the governmental funds reported a combined fund balance of$40.1 million (refer to the Governmental Funds Balance Sheet on pages 4-5). This is $3.9 million more than the beginning of the year balance of $36.2 million. As noted in the Government-wide Financial Statement, net assets for governmental activities increased by $15.5 million. The difference is due primarily to the way capital assets are reported. In the fund financial statements, capital expenditures are reported as current expenditures, thereby directly reducing available resources (fund balances). At the government-wide level of reporting, the same capital expenditures are capitalized and thereby included in the net asset balance. 3-12 Management's Discussion and Analyasis Washington State Auditor's Office 20 2004 Comprehensive Annual Financial Report City of Renton, Washington Of the total Governmental Funds Balance of $40.1 million, $39.5 million is classified as unreserved. The Governmental Funds experienced an increase of$3.9 million in fund balance. This was due in part to City departments under-expending their 2004 budget allocations and a prior period adjustment of 2.9 million. Some revenues exceeded our estimates. In particular, sales and property taxes were higher than budgeted. In 2004, sales taxes increased four percent (4%)over 2003 due to one full year of sale tax receipts from two new major businesses in Renton (Fry's Electronics and Sam's Club). All Departments analyze and ensure they spend below their budgetary limits each year on the fund level. Salaries and benefits comprise sixty-seven percent (67%) of the General Governmental expenditures with the trend of this continuing to grow due to increases in employee's medical benefits and compensation packages. Since salaries and benefits represent sixty-seven percent(67%)of the entire General Governmental funds, most of the savings in 2004 were due to delays or deferrals in filling position vacancies. Business Type Funds Analysis There were no extraordinary events in any of the business type funds. These funds also spent below their budgetary limits. The large savings in the water utility was due to the fact the capital expenditures are often not spent as fast as planned due to weather,regulatory compliance,or other issues outside the utility's management influence. CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets The City of Renton's investment in capital assets, including construction in progress, for its governmental and business-type activities as of December 31,2004,amounts to$431.7 million as presented on the following table. Table 3 CAPITAL ASSETS (Net of Accumulated Depreciation) General Activities Business Type Activities Total Activities 1/1/2004 12/31/2004 1/1/2004 12/31/2004 1/1/2004 12/31/2004 Land $31,990,429 $75,345,723 $6,976,321 $6,976,321 $38,966,750 $82,322,044 Construction in Progress 17,897,412 9,979,042 9,619,858 10,367,654 .27,517,270 20,346,696 Bldgs and Structures 22,727,062 57,390,924 14,405,095 11,426,408 37,132,157 68,817,332 Other Improvements 17,007,992 69,814,604 162,117,789 180,187,544 179,125,781 250,002,148 Machinery and Equipment 34,251,013 9,261,691 1,066,298 997,756 35,317,311 10,259,447 $123,873,908 $221,791,984 $194,185,361 $209,955,683 $318,059,269 $431,747,667 In compliance with GASB 34,the City added the estimated historical cost of general government infrastructure assets and related estimated accumulated depreciation to its financial statements in 2003 and 2004. The final phase of infrastructure was completed in 2004. General government infrastructure includes streets, bridges, overlays and traffic controls. Management's Discussion and Analyasis 3-13 Washington State Auditor's Office 21 City of Renton, Washington 2004 Comprehensive Annual Financial Report Debt Administration As shown in Table 4, the City's total outstanding debt at December 31, 2004, was $76.6 million. This was a net increase(new issues less principal payments and refundings)of$7.7 million. Table 4 OUTSTANDING DEBT General Activities Business Type Activities Total Activities 1/1/2004 12/31/2004 1/1/2004 12/31/2004 1/1/2004 12/31/2004 General Obligation bonds $32,245,982 $30,629,403 $32,245,982 $30,629,403 Revenue Debt $29,070,000 $37,680,000 29,070,000 37,680,000 Other Long Term Debt 87,637,552 8,384,138 7,637,552 8,384,138 $32,245,982 $30,629,403 $36,707,552 $46,064.138 $68,953,534 $76,693,541 During 2004, the City issued$10,335,000 in bonds for the purpose of providing improvements or additions to the waterworks utility. The City of Renton maintains an A+ rating from both Fitch and Standard and Poor's rating agencies for its General Obligation Debt. The Water& Sewer Revenue Bond underlying ratings are AA- from both these rating agencies. More detailed information about the City's long-term debt can be found in Note 14 to the financial statements. FUTURE YEAR'S BUDGETARY IMPACTS The City's basic financial structure will be challenged in 2005 and beyond to continue to produce the necessary revenues to meet rising operational and capital expenses. Over the last few years, the City's revenues and expenditures have not always been properly aligned, with the City often having to balance the General Governmental expenditures with existing funds balances. The financial dilemma is due to a number of factors including past decisions by the State Legislature and recent decisions by the voters of the State of Washington to restrict tax growth. Legislative decisions to provide tax breaks to manufacturing and research companies to cut back on revenues the State shares with local government, and the decision to cap property taxes have further complicated the City's ability to produce adequate revenues to fund traditional levels of services and programs. Over the last several years, these adverse State actions have largely offset the gains the City has made through the City's progressive economic development efforts. The one percent (1%) limitation on our property tax collections enacted by Initiative 747 has severely reduced the growth in property tax revenues we have been accustomed to using for General Governmental services. As a result of this property tax lid, the City's portion of this year's property tax rate will decrease by two cents per thousand dollars of assessed property valuation. 3-14 Management's Discussion and Analyasis Washington State Auditors Office 22 2004 Comprehensive Annual Financial Report City of Renton, Washington Although the City's new fiscal environment may prove to be challenging, 2004 did raise many promising signs for the health of our local economy that should continue to improve. A positive indicator of the City's economic health was the four percent(4%)growth in our sales tax revenue base. Another indicator was the tremendous growth in the collection of real estate excise taxes resulting from the strong real estate sales activity in 2004. This revenue source more than doubled over the previous year's collections, resulting in nearly $2.3 million of additional revenues generated for capital projects. Significant growth in revenues from new construction has continued in 2004,with over$200 million in new assessed valuation added to our property tax rolls last year. Single-family housing construction and sales continued to boom with 500 building permits issued and 1,771 homes sold last year. The City of Renton has also seen renewed interest in new development projects in downtown Renton and the Valley that should bring new jobs and housing opportunities in this new year. i.. While Renton lost 12,000 Boeing jobs over the past five years due to relocation of employees and the termination of Boeing's 757 program, the company's employment levels have stabilized. Production of the 737 is actually increasing and the future of the 737 in Renton appears secure well beyond this decade. The Federal Government's decision to award the Navy's Multi-Mission Maritime Aircraft to the Boeing Company, and Boeing's decision to build what is projected to be 300 of the new"submarine hunters" at the Renton Plant means more than 1,000 additional jobs in our community. Production is also ramping up at PACCAR's Kenworth Plant resulting in the addition of more than 550 jobs in 2004. The City is looking forward to the redevelopment of surplus property at Boeing's Renton Plant commencing in late 2005. Boeing has secured a developer to plan and construct a significant retail and entertainment center on forty-six acres of underutilized property. This major redevelopment project will begin the transformation of the emerging South Lake Washington neighborhood. This exciting development will provide Renton residents with a new community- gathering place and will bring a new array of retail shopping opportunities to our City. REQUESTS FOR FINANCIAL INFORMATION This financial report is designed to provide our citizens, creditors, investors and others interested in the City's finances with a general overview of the City's finances and to show the City's accountability for financial resources it receives. If you have any questions about this report or need additional information, please contact the Finance and IS Department at 1055 South Grady Way, Renton, WA 98055. I I Management's Discussion and Analyasis 3-15 Washington State Auditor's Office 23 2004 Comprehensive Annual Financial Report City of Renton, Washington STATEMENT OF NET ASSETS December 31,2004 Primary Government Governmental Business-type Activities Activities Total ASSETS Cash and cash equivalents $ 25,660,483 $ 10,397,868 $ 36,058,351 Investments 26,541,662 5,608,272 32,149,934 Receivables(net of allowance for uncolectbles) 7,775,265 5,954,472 13,729,737 r Internal balances 14,315 (14,315) - Inventories - 360,337 360,337 Prepayments 121,447 - 121,447 Other non-current assets 4,119,474 54,200 4,173,674 Restricted assets: Cash and cash equivalents - 2,905,690 2,905,690 Investments - 650,000 650,000 Land 75,345,723 6,976,321 82,322,044 Construction in Progress 9,979,042 10,367,654 20,346,696 Capital assets(net of accumulated depreciation) 136,467,219 192,611,709 329,078,928 Total assets $ 286,024,630 $ 235,872,208 $ 521,896,838 LIABILITIES Accounts payable and other iabllities $ 8,117,026 $ 117,227 $ 8,234,253 Interest payable 233,891 123,080 356,971 Unearned revenue 48,268 182,026 230,294 Non-current liabiities: Due within one year 3,724,763 2,734,925 6,459,688 Due in more than one year 31,412,036 43,655,558 75,067,594 Total liabilities $ 43,535,984 $ 46,812,816 $ 90,348,800 NET ASSETS Investment in capital assets, net of related debt $ 195,282,055 $ 163,891,546 $ 359,173,601 Restricted for: Promotional Programs 479,826 - 479,826 Grant programs 42,762 - 42,762 Construction projects 20,937,807 - 20,937,807 Debt service - 3,555,690 3,555,690 Unrestricted 25,746,196 21,612,156 47,358,352 Total net assets $ 242,488,646 $ 189,059,392 $ 431,548,038 The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-I Washington State Auditor's Office 24 V' City of Renton, Washington 2004 Comprehensive Annual Financial Report STATEMENT NfT OF ACTIVITIES For the Year Ended December 31,2004 Page 1 of 2 Program Revenues Operating Charges for Grants and Capital Grant Functions/Programs Expenses Services Contrbutions &Contrbutions 4., Primary government: Governmental activities: t,,-,,- General General government $ 22,144,567 $ 15,579,366 $ 5,681,892 $ 49,466 Judicial 1,340,655 1,531,773 - i': Securityof persons and property28,647,443 200,149 429,927 - t,,N Physical environment 2,278,445 837,027 - - Transportation 6,797,356 1,916,862 - 1,352,351 Economic environment 5,519,929 4,236,596 30,000 32,201 Mental and physical health 228,966 - 35,922 11,700 Culture and recreation 10,303,074 1,507,387 36,050 300,000 f Interest on long-term debt 1,627,581 - - - Total governmental activities $ 78,888,016 $ 25,809,160 $ 6,213,791 $ 1,745,718 Business-type activities: Waterworks utility $ 23,347,678 $ 27,102,797 $ 14,647 $ 6,424,655 Airport 936,305 804,500 - 158,586 Sold waste utility 8,558,441 8,832,837 97,969 - Golf course 1,933,113 2,176,980 - - Total business-type activities $ 34,775,537 $ 38,917,114 $ 112,616 $ 6,583,241 Total primary government $ 113,663,553 $ 64,726,274 $ 6,326,407 $ 8,328,959 General revenues: Taxes: Property taxes Retail sales taxes Business taxes Excise taxes Penalties and interest Interest and investment earnings Miscellaneous tii Transfers Total general revenues and transfers IChange in net assets Net assets-beginning(restated) aNet assets-ending The notes to the financial statements are an integral part of this statement. 4-2 Basic Financial Statements Washington State Auditor's Office IT 25 t k, 2004 Comprehensive Annual Financial Report City of Renton, Washington Page 2 of 2 Net(Expense)Revenue and Changes in Net Assets Primary Government Governmental Business-type Activities Activities Total $ (833,843) $ (833,843) 191,118 191,118 (28,017,367) (28,017,367) (1,441,418) (1,441,418) (3,528,143) (3,528,143) (1,221,132) (1,221,132) • (181,344) (181,344) (8,459,637) (8,459,637) (1,627,581) (1,627,581) • $ (45,119,347) $ (45,119,347) $ 10,194,421 $ 10,194,421 26,781 26,781 372,365 372,365 243,867 243,867 $ 10,837,434 $ 10,837,434 $ (45,119,347) $ 10,837,434 $ (34,281,913) $ 19,578,390 $ - $ 19,578,390 18,281,949 - 18,281,949 9,957,129 - 9,957,129 6,751,264 - 6,751,264 6,048 6,048 1,291,669 270,605 1,562,274 4,346,619 119,455 4,466,074 (10,304) 10,304 - $ 60,202,764 $ 400,364 $ 60,603,128 $ 15,083,418 $ 11,237,798 $ 26,321,216 $ 227,405,228 $ 177,821,594 $ 405,226,822 $ 242,488,646 $ 189,059,392 $ 431,548,038 The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-3 Washington State Auditor's Office 26 City of Renton, Washington 2004 Comprehensive Annual Financial Report BALANCE SHEET GOVERNMENTAL FUNDS December 31,2004 Page 1 of 2 OTHER TOTAL GOVERNMENTAL GOVERNMENTAL GENERAL PARKS FUNDS FUNDS ASSETS Cash&cash equivalents $ 4,134,322 $ 1,171,996 $ 15,921,380 $ 21,227,698 Investments 3,000,000 - 14,434,523 17,434,523 Receivables(net of allowances) Taxes 810,488 271,976 599,640 1,682,104 Customer accounts 983,869 25,625 29,124 1,038,618 Accrued interest&penalty 326,313 - 350,406 676,719 Special assessments - - 2,288 2,288 Due from other funds 3,999 - 1,087,122 1,091,121 Due from other governmental units 3,218,062 - 499,424 3,717,486 Prepayments 33,742 - - 33,742 Restricted assets: Advances due from other funds 75,000 - 500,000 575,000 Special Assessments Deferred - - 68,421 68,421 TOTAL ASSETS $ 12,585,795 $ 1,469,597 $ 33,492,328 $ 47,547,720 The notes to the financial statements are an integral part of this statement. 4-4 Basic Financial Statements 1 Washington State Auditors Office 27 2004 Comprehensive Annual Financial Report City of Renton, Washington BALANCE SHEET GOVERNMENTAL FUNDS December 31,2004 Page 2 of 2 OTHER TOTAL GOVERNMENTAL GOVERNMENTAL GENERAL PARKS FUNDS FUNDS • LIABILITIES AND FUND BALANCES , Liabilities Accounts payable $ 347,917 $ 114,799 $ 498,352 $ 961,068 Taxes payable 15,233 4,327 33,480 53,040 Retainage payable - - 510,761 510,761 _ Due to other funds 994 57 1,076,936 1,077,987 Custodial accounts 104,753 29,850 - 134,603 , Deposits 24,739 32,981 57,720 Deferred revenue 1,198,435 - 79,745 1,278,180 Accrued employee wages and leave payable 2,181,979 299,001 279,059 2,760,039 Interfund advances - non-current - - 575,000 575,000 Total liabilities $ 3,874,050 $ 448,034 $ 3,086,314 $ 7,408,398 Fund balances Reserved for: Advances to other funds $ 75,000 $ - $ 500,000 $ 575,000 Prepaid items 33,742 - - 33,742 Unreserved,designated for: General fund contingency 2,936,535 - - 2,936,535 Special revenue funds contingency - 836,968 622,472 1,459,440 Unreserved reported in: General fund 5,666,468 - - 5,666,468 Special revenue funds - 184,595 1,594,211 1,778,806 Debt service funds - - 1,486,894 1,486,894 Capital project funds - - 26,202,437 26,202,437 Total fund balances $ 8,711,745 $ 1,021,563 $ 30,406,014 $ 40,139,322 TOTAL LIABILITIES AND FUND BALANCES$ 12,585,795 $ 1,469,597 $ 33,492,328 $ 47,547,720 The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-5 Washington State Auditor's Office 28 City of Renton, Washington 2004 Comprehensive Annual Financial Report RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET ASSETS December 31,2004 FUND BALANCES-TOTAL GOVERNMENTAL FUNDS $ 40,139,322 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported in the governmental funds. Capital assets(net)and other non-current assets. $ 225,911,460 The focus of governmental funds is on short-term financing,assets are offset by deferred revenue and are not included in fund balances. Deferred revenue $ 1,229,052 Long-term liabilities,including bonds payable are not due and payable in the current period and therefore are not reported in the governmental funds. Interest payable $ (243,147) Long-term liabilities (35,932,332) Internal service funds are used by management to charge the costs of certain activities to individual funds. Total assets and liabilities of the internal service funds that are reported with governmental activities,less capital assets reported above. $ 11,384,291 $ NET ASSETS OF GOVERNMENTAL ACTIVITIES 242,488,646 The notes to the financial statements are an integral part of this statement. 4-6 Basic Financial Statements Washington State Auditor's Office 29 a 2004 Comprehensive Annual Financial Report City of Renton, Washington STATEMENT OF REVENUES,EXPENDITURES,AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS December 31,2004 OTHER TOTAL GOVERNMENTAL GOVERNMENTAL GENERAL PARKS FUNDS FUNDS REVENUES Taxes $ 35,452,979 $ 7,619,665 $ 12,271,862 $ 55,344,506 Licenses and permits 2,662,749 - 1,666,337 4,329,086 Intergovernmental revenues 2,347,221 4,500 5,218,849 7,570,570 Charges for services 1,998,396 2,009,261 2,585,496 6,593,153 Fines and forfeits 964,804 - 44,180 1,008,984 Interfund revenues 2,613,038 - 1,025,536 3,638,574 , Special assessments - - 20,852 20,852 Contrbitions 104,804 66,840 78,294 249,938 Interest 601,898 - 457,988 1,059,886 Miscellaneous revenues 109,464 876 12,459 122,799 TOTAL REVENUES $ 46,855,353 $ 9,701,142 $ 23,381,853 $ 79,938,348 EXPENDITURES Current General government $ 10,969,047 $ 2,618,021 $ 73,027 $ 13,660,095 Security of persons and property 27,462,613 - - 27,462,613 Physical environment 2,201,777 - - 2,201,777 Transportation - - 4,615,345 4,615,345 Economic environment 3,951,377 486,402 509,301 4,947,080 Mental&physical health 11,723 - - 11,723 Culture&recreation 34,686 6,999,267 1,530,014 8,563,967 Capital outlay 75,767 169,363 13,001,539 13,246,669 Debt service: Principal payment - - 1,477,579 1,477,579 Interest payment - - 1,763,893 1,763,893 TOTAL EXPENDITURES $ 44,706,990 $ 10,273,053 $ 22,970,698 $ 77,950,741 EXCESS(DEFICIENCY)OF REVENUES OVER EXPENDITURES $ 2,148,363 $ (571,911) $ 411,155 $ 1,987,607 OTHER FINANCING SOURCES(USES) Transfer in $ 138,700 $ - $ 6,425,278 $ 6,563,978 Transfer(out) (3,405,500) (350,000) (4,008,778) (7,764,278) Sale of capital assets 2,325 - 115,003 117,328 TOTAL OTHER FINANCE SOURCES(USES) $ (3,264,475) $ (350,000) $ 2,531,503 $ (1,082,972) EXCESS(DEFICIENCY)OF REVENUES AND OTHER FINANCING SOURCES OVER EXPENDITURES&OTHER FINANCING USES $ (1,116,112) $ (921,911) $ 2,942,658 $ 904,635 FUND BALANCE JANUARY 1 6,841,364 1,943,474 27,467,198 36,252,036 Prior Period Adjustment 2,986,493 - (3,842) 2,982,651 FUND BALANCES JANUARY 1 RESTATED $ 9,827,857 $ 1,943,474 $ 27,463,356 $ 39,234,687 FUND BALANCE DECEMBER 31 $ 8,711,745 $ 1,021,563 $ 30,406,014 $ 40,139,322 The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-7 Washington State Auditor's Office 30 City of Renton, Washington 2004 Comprehensive Annual Financial Report RECONCILIATION OF THE STATEMENT OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES GOVERNMENTAL FUNDS For the Year Ended December 31,2004 NET CHANGES IN FUND BALANCES-TOTAL GOVERNMENTAL FUNDS 904,635 Amounts reported for governmental activities in the statement of activities are different because: Prior Period Adjustments $ 2,982,651 Governmental funds report capital outlays as expenditures, however,in the statement of activities,the cost of those assets are depreciated over their estimated useful Wes. Expenditures for capital assets $ 14,634,127 Less current year depreciation (5,859,163) Repayment of bond principal is an expenditure in governmental funds,but the repayment reduces long-term iabifdies in the statement of net assets. Loan or bond proceeds provide current financial resources to governmental funds,but the repayment reduces long-term liabilities in the statement of net assets. Bond proceeds $ (1,344,700) Principal payments 1,616,579 Some revenues or expenditures reported in the statement of activities are not yet available or expensed and therefore are not reported as revenue or expenses in governmental funds. $ (309,764) Internal service funds or activities are used by management to charge the costs of certain activities to individual funds. The net(expense)of the internal service fund and internal balances reported with governmental activities. $ 2,459,053 CHANGES IN NET ASSETS OF GOVERNMENTAL ACTIVITIES 15,083,418 4 5- The notes to the financial statements are an integral part of this statement. 4-8 Basic Financial Statements Washington State Auditor's Office 31 2004 Comprehensive Annual Financial Report City of Renton, Washington STATEMENT OF NET ASSETS PROPRIETARY FUNDS December 31,2004 Page 1 of 2 BUSINESS-TYPE ACTIVITIES ENTERPRISE FUNDS GOVERNMENTAL OTHER TOTAL ACTIVITIES WATERWORKS ENTERPRISE ENTERPRISE INTERNAL SERVICE , UTILITY SOLID WASTE FUNDS FUNDS FUNDS ASSETS Current assets: Cash&cash equivalents $ 7,299,781 $ 1,147,936 $ 1,950,151 $ 10,397,868 $ 4,432,784 Investments at fair value 3,722,272 150,000 1,736,000 5,608,272 9,107,139 Receivables(net of alowances): Customer accounts 4,601,103 770,857 56,543 5,428,503 381,237 Special assessments-current 32,011 - - 32,011 - Interest-investments 123,685 5,822 41,984 171,491 208,392 Due from other funds 40,199 - - 40,199 1,181 Due from other governmental units 225,073 97,394 - 322,467 - Inventory of materials and supplies 316,643 - 43,694 360,337 - Prepayments - - - - 87,705 Total current assets $ 16,360,767 $ 2,172,009 $ 3,828,372 $ 22,361,148 $ 14,218,438 Noncurrent assets: Restricted cash,cash equivalents and Investments at fair value $ 3,114,332 $ - $ 441,358 $ 3,555,690 $ Special assessments deferred 54,200 - - 54,200 - Capital assets(net) 191,635,436 9,192 18,311,056 209,955,684 4,296,553 Deferred charges and other assets 888,729 - 49,314 938,043 - Total noncurrent assets 195,692,697 9,192 18,801,728 214,503,617 4,296,553 TOTAL ASSETS $ 212,053,464 $ 2,181,201 $ 22,630,100 $ 236,864,765 $ 18,514,991 The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-9 Washington State Auditor's Office 32 dim. City of Renton, Washington 2004 Comprehensive Annual Financial Report STATEMENT OF NET ASSETS PROPRIETARY FUNDS December 31,2004 Page 2 of 2 BUSINESS-TYPE ACTIVITIES ENTERPRISE FUNDS GOVERNMENTAL OTHER TOTAL ACTIVITIES WATERWORKS ENTERPRISE ENTERPRISE INTERNAL SERVICE UTILITY SOLID WASTE FUNDS FUNDS FUNDS LIABILITIES Current liabilities: Accounts payable $ 406,419 $ 286,480 $ 26,395 $ 719,294 $ 237,998 Retainage payable 55,674 - 21,600 77,274 - Due to other funds 51,919 - 2,597 54,516 - Due to other governmental units 2,095,948 - - 2,095,948 - Accrued interest payable 106,955 1,098 15,029 123,082 - Accrued employee wages and benefits payable 157,062 5,092 68,282 230,436 29,630 x Accrued taxes payable 48,305 38,247 27,084 113,636 - f Custodial Accounts 27,299 - 82,684 109,983 - Deferred revenue 125,884 - 56,142 182,026 - Capital leases payable - - 25,212 25,212 - Total current liabilities $ 3,075,465 $ 330,917 $ 325,025 $ 3,731,407 $ 267,628 Liabilities payable from restricted assets: - Deposits payable - - 661 661 - Revenue bonds payable-current $ 1,630,000 $ - $ 260,000 $ 1,890,000 $ - Total liabilities payable from restricted assets $ 1,630,000 $ - $ 260,661 $ 1,890,661 $ - Long-term liabilities: Revenue bonds payable $ 32,430,000 $ - $ 3,360,000 $ 35,790,000 $ - Unamortized premium on revenue bonds 533,491 - - 533,491 - Unamortized discount on revenue bonds (552,031) - (363,748) (915,779) - Deferred amount on reveneue bond refunding 110,060 - - 110,060 - Accrued employee wages and benefits payable 343,312 4,056 55,188 402,556 28,802 Claims incurred but not reported - - - - 2,537,717 Capital leases payable - - 8,621 8,621 - Public works trust fund ban payable 6,254,360 - - 6,254,360 - Total long-term liabilities $ 39,119,192 $ 4,056 $ 3,060,061 $ 42,183,309 $ 2,566,519 TOTAL LIABILITIES $ 43,824,657 $ 334,973 $ 3,645,747 $ 47,805,377 $ 2,834,147 INET ASSETS Investment in capital assets, net of related debt $ 149,225,132 $ 9,192 $ 14,657,222 $ 163,891,546 $ 4,296,553 Restricted 3,114,332 - 441,358 3,555,690 - Unrestricted 15,889,343 1,837,036 3,885,773 21,612,152 11,384,291 TOTAL NET ASSETS $ 168,228,807 $ 1,846,228 $ 18,984,353 $ 189,059,388 $ 15,680,844 it I The notes to the financial statements are an integral part of this statement. 4-10 Basic Financial Statements 1. Washington State Auditor's Office 33 2004 Comprehensive Annual Financial Report City of Renton, Washington STATEMENT OF REVENUES,EXPENSES,AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS FOR THE YEAR ENDED DECEMBER 31,2004 BUSINESS-TYPE ACTIVITIES ENTERPRISE FUNDS GOVERNMENTAL OTHER TOTAL ACTIVITIES WATERWORKS ENTERPRISE ENTERPRISE INTERNAL SERVICE UTILITY SOLID WASTE FUNDS FUNDS FUNDS OPERATING REVENUES: Charges for services $ 26,003,272 $ 8,894,611 $ 2,981,675 $ 37,879,558 $ 5,701,880 Interdepartmental services 672,442 6,232 - 678,674 - Other services 427,088 97,969 - 525,057 6,097,364 TOTAL OPERATING REVENUES $ 27,102,802 $ 8,998,812 $ 2,981,675 $ 39,083,289 $ 11,799,244 OPERATING EXPENSES: Operations and Maintenance $ 4,487,536 $ 542,934 $ 1,417,405 $ 6,447,875 $ 795,071 Benefit Payments 828,627 34,123 271,807 1,134,557 6,847,484 Professional Services 103,385 7,015,503 32,406 7,151,294 309,895 Administrative and General 10,952,876 50,131 346,504 11,349,511 743,368 Insurance 83,700 - 24,100 107,800 1,815,056 Taxes 1,869,739 911,811 8,900 2,790,450 - Depreciation 4,420,982 3,939 540,967 4,965,888 882,678 TOTAL OPERATING EXPENSES $ 22,746,845 $ 8,558,441 $ 2,642,089 $ 33,947,375 $ 11,393,552 OPERATING INCOME(LOSS) $ 4,355,957 $ 440,371 $ 339,586 $ 5,135,914 $ 405,692 NON-OPERATING REVENUES(EXPENSES): Intergovernmental Revenues $ - $ - $ 158,586 $ 158,586 $ - Interest revenues 198,428 12,095 60,080 270,603 231,783 Gain(loss)on sale of capital assets - - - - 380,471 Other non-operating revenues(expenses) 19,856 43 4,550 24,449 251,109 Interest expense (454,465) - (192,109) (646,574) - Amortization of debt discount and expense (146,364) - (35,220) (181,584) - NON-OPERATING REVENUE NET OF EXPENSE $ (382,545) $ 12,138 $ (4,113) $ (374,520) $ 863,363 INCOME(LOSS)BEFORE CONTRIBUTIONS AND TRANSFERS $ 3,973,412 $ 452,509 $ 335,473 $ 4,761,394 $ 1,269,055 Capital contrlutions 6,466,113 - - 6,466,113 - Operating transfers in(out) 10,300 - - 10,300 1,190,000 CHANGE IN NET ASSETS $ 10,449,825 $ 452,509 $ 335,473 $ 11,237,807 $ 2,459,055 FUND BALANCE JANUARY 1 $ 157,778,982 $ 1,393,719 $ 18,648,880 $ 177,821,581 $ 13,221,789 NET ASSETS,DECEMBER 31 $ 168,228,807 $ 1,846,228 $ 18,984,353 $ 189,059,388 $ 15,680,844 The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-11 Washington State Auditor's Office 34 City of Renton, Washington 2004 Comprehensive Annual Financial Report STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE YEAR ENDED DECEMBER 31,2004 PAGE 1 OF 2 BUSINESS-TYPE ACTIVITIES ENTERPRISE FUNDS GOVERNMENTAL c OTHER TOTAL ACTIVITIES WATERWORKS ENTERPRISE ENTERPRISE INTERNAL SERVICE UTILITY SOLID WASTE FUNDS FUNDS FUNDS CASH FLOWS FROM OPERATING ACTIVITIES: Cash received for services $ 25,869,029 $ 8,848,058 $ 3,008,269 $ 37,725,356 $ 11,423,963 Cash received from other funds for services 700,762 - - 700,762 - Cash paid to suppliers for goods&services (11,897,712) (7,648,124) (771,850) (20,317,686) (9,494,613) Cash paid to other funds for goods&services 1,425,968 (287,031) (204,185) 934,752 (245,909) Cash paid to employees (4,477,935) (174,454) (1,257,898) (5,910,287) (710,887) Cash paid for city ulity taxes (1,869,739) (481,091) - (2,350,830) - Other operating receipts 427,088 104,201 2,175 533,464 - Other non-operating receipts 19,856 26,389 2,375 48,620 251,976 NET CASH PROVIDED(USED)BY OPERATING ACTIVITIES $ 10,197,317 $ 387,948 $ 778,886 $ 11,364,151 $ 1,224,530 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Transfers from other funds $ 10,300 $ - $ - $ 10,300 $ 1,350,000 Advances from other funds - - - - (160,000) Subsidy from federal grant - - - - - NET CASH PROVIDED(USED)BY NONCAPITAL FINANCING ACTIVITIES $ 10,300 $ - $ - $ 10,300 $ 1,190,000 CASH FLOWS FROM CAPITAL FINANCING ACTIVITIES: Proceeds from the sale of equipment $ - $ - $ - $ - $ 428,035 Acquisition&construction of capital assets (13,414,924) - (1,056,554) (14,471,478) (544,264) Capital contributions - - - - - Capital grants - - 471,965 471,965 - Proceeds from the sale of bonds 10,575,952 - 10,575,952 - Principal payments on debt (1,475,000) - (274,272) (1,749,272) - Interest payments on debt (1,908,008) - (193,540) (2,101,548) - NET CASH PROVIDED(USED)BY CAPITAL FINANCING ACTIVITIES $ (6,221,980) $ - $ (1,052,401) $ (7,274,381) $ (116,229) CASH FLOWS FROM INVESTING ACTIVITIES: Proceeds from sale of investments $ (2,966,781) $ - $ - $ (2,966,781)$ 3,000,000 i. Payments for investments 110,461 (986,000) (875,539) (7,757,139) Interest on investments 7,598 23,100 30,698 189,041 NET CASH PROVIDED(USED)BY INVESTING ACTIVITIES $ (2,856,320) $ 7,598 $ (962,900) $ (3,811,622) $ (4,568,098) NET INCREASE(DECREASE)IN CASH& ' CASH EQUIVALENTS $ 1,129,317 $ 395,546 $ (1,236,415) $ 288,448 $ (2,269,797) CASH&CASH EQUIVALENTS,JANUARY 1 6,170,464 752,390 3,186,566 10,109,420 6,702,581 CASH&CASH EQUIVALENTS,DECEMBER 31 $ 7,299,781 $ 1,147,936 $ 1,950,151 $ 10,397,868 $ 4,432,784 .1 The notes to the financial statements are an integral part of this statement. 4-12 Basic Financial Statements Washington State Auditor's Office 35 2004 Comprehensive Annual Financial Report City of Renton, Washington STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE YEAR ENDED DECEMBER 31,2004 PAGE 2 OF 2 BUSINESS-TYPE ACTIVITIES ENTERPRISE FUNDS GOVERNMENTAL OTHER TOTAL ACTIVITIES WATERWORKS ENTERPRISE ENTERPRISE INTERNAL SERVICE UTILITY SOLID WASTE FUNDS FUNDS FUNDS RECONCILIATION OF OPERATING INCOME (LOSS)TO NET CASH PROVIDED(USED) , BY OPERATING ACTIVITIES: Operating income(loss) $ 4,355,957 $ 440,371 $ 339,586 $ 5,135,914 $ 405,692 Adjustments to reconcile operating income (loss)to net cash provided(used) by operating activities: Depreciation&amortization of deferred charges $ 4,420,982 3,939 540,967 4,965,888 882,678 , Other non-operating revenue 19,856 26,389 4,550 50,795 251,976 (Increase)decrease in . accounts receivable (179,289) (47,241) 3,509 (223,021) (375,279) (Increase)decrease in due from other funds/governmental units 28,320 (44,815) - (16,495) - (Increase)decrease in inventory &prepaid items 14,791 - 5,659 20,450 (7,445) Increase(decrease)in vouchers retainage payable (135,582) 589 (170,648) (305,641) (29,595) Increase(decrease)in due to other governmental units 1,425,968 - (7,442) 1,418,526 - Increase(decrease)in payables &other short-term liabilities (1,436) 2,291 (3,205) (2,350) - Increase(decrease)in customer deposits 2,470 - 12,370 14,840 - Increase(decrease)in deferred revenues 42,576 - 11,328 53,904 62,969 Increase(decrease)in accrued employee leave benefits 202,704 6,425 42,212 251,341 33,534 Total adjustments $ 5,841,360 $ (52,423) $ 439,300 $ 6,228,237 $ 818,838 NET CASH PROVIDED(USED)BY OPERATING ACTIVITIES $ 10,197,317 $ 387,948 $ 778,886 $ 11,364,151 $ 1,224,530 NONCASH INVESTING,CAPITAL,AND FINANCING ACTIVITIES Contributions of capital assets $ 6,466,113 $ - $ - $ 6,466,113 $ - Increase in fair value of investments - - Borrowing under capital leases - - - The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-13 Washington State Auditor's Office 36 City of Renton, Washington 2004 Comprehensive Annual Financial Report STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS December 31,2004 PENSION TRUST AGENCY FIREFIGHTERS SPECIAL PENSION DEPOSIT ASSETS Cash&cash equivalents $ 779,516 $ 259,136 Investments at fair value: Federal National Mortgage Association 107,195 State Investment Pool 754,767 US Treasury Strips 3,859,928 Zero Coupon Treasury Bonds 354,482 Receivables(net of alowances) Interest on investments 2,077,432 - TOTAL ASSETS $ 7,933,320 $ 259,136 LIABILITIES • Deposits payable $ $ 259,136 TOTAL LIABILITIES $ - $ 259,136 NET ASSETS Held is trust for pension benefits &other purposes $ 7,933,320 $ - The notes to the financial statements are an integral part of this statement. 4-14 Basic Financial Statements $ Washington State Auditor's Office 37 2004 Comprehensive Annual Financial Report City of Renton, Washington STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS FIREMEN'S PENSION FUND December 31,2004 PENSION TRUST FIREMEN'S PENSION ADDITIONS: Other contrbutions: Fire insurance premiums $ 70,250 Investment income: Interest revenue 492,419 TOTAL ADDITIONS $ 562,669 DEDUCTIONS: Benefit payments $ 374,624 Administrative and general 7,099 TOTAL DEDUCTIONS $ 381,723 NET INCREASE(DECREASE) $ 180,946 NET ASSETS-JANUARY 1 $ 7,752,374 NET ASSETS-DECEMBER 31 $ 7,933,320 The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-15 Washington State Auditors Office 38 2004 Comprehensive Annual Financial Report City of Renton, Washington NOTES TO THE FINANCIAL STATEMENTS January 1,2004 through December 31,2004 NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City of Renton was incorporated on September 6, 1901, and operates under the laws of the State of Washington applicable to a Non-Charter code city with a Mayor/Council form of government. A full-time Mayor and seven part-time Council members serve the City, all elected at large to four-year terms. The City provides the full range of municipal services authorized by state statues,together with a Municipal Airport,a Waterworks Utility,a Solid Waste Utility, and a Municipal Golf Course. The accounting and reporting policies of the City related to the funds included in ,the accompanying financial statements conform to generally accepted accounting principles(GAAP) applicable to state and local governments. GAAP for local governments include those principles prescribed by the Governmental Accounting Standards Board (GASB), the Financial Accounting Standards Board (FASB), when applicable, and the American Institute of Certified Public Accountants (AICPA) pronouncements that have been made applicable by GASB Statements or Interpretations. In accordance with GASB Statement 20 the City has not applied to its proprietary activities FASB Statements and Interpretations, Accounting Principles Board opinions, and Accounting Research Bulletins of the Committee of Accounting Procedure issued after November 30, 1989. In June 1999, GASB approved Statement 34 "Basic Financial Statements and Management Discussion and Analysis for State and Local Governments." Significant changes in the statement include the following: • A Management Discussion and Analysis (MD&A) section providing an analysis of the City's overall position and results of operation. • Government-wide financial statements prepared using full accrual accounting for all the City's activities including infrastructure(roads, bridges,traffic signals and signs, etc.). • A change in the fund financial statements focusing on the major funds. The City implemented the general provisions of the GASB Statement 34 for the fiscal year 2003 and reported retroactively the infrastructure component(assets acquired between January 1, 1980 to December 31,2002) for fiscal year ending December 31, 2004. Except as noted above,the City has implemented all applicable GASB Statements through GASB Statement 40, prior to fiscal year 2004. The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-17 Washington State Auditor's Office 39 City of Renton, Washington 2004 Comprehensive Annual Financial Report A. REPORTING ENTITY As required by GAAP the City's financial statements present the City of Renton — the primary government. There are no component units (either blended or discretely presented) included in these statements. B. BASIC FINANCIAL STATEMENTS—GASB 34 PRESENTATION The City's basic financial statements include both government-wide (reporting the City as a whole) and fund financial statements (reporting the City's major funds). Both the government- wide and fund financial statements categorize primary activities as either government or business- type. GOVERNMENT-WIDE STATEMENTS In the government-wide Statement of Net Assets, both the governmental and business-type activities columns (a) are presented on a consolidated basis by column, and (b) are reported on a full accrual, economic resource basis, which recognizes all long-term assets and receivables as well as long-term debt and obligations. The City's net assets are reported in three parts — investment in capital assets, net of related debt; restricted net assets; and unrestricted net assets. The City first utilizes restricted resources to finance qualifying activities. The government-wide Statement of Activities reports both the gross and net cost of each of the City's functions and business-type activities (general government, judicial, security of persons and property, physical environment, transportation, economic environment, mental and physical health, culture and recreation, waterworks utility, airport, solid waste utility, and golf course). General government revenues (property taxes, timber taxes, retail sales and use taxes, business taxes, excise taxes, and other taxes) also support the functions. The Statement of Activities reduces gross expenses (including depreciation) by related program revenues, operating and capital grants and contributions. Program revenues must be directly associated with the function or a business-type activity. Operating grants include operating specific and discretionary (either operating or capital)grants while the capital grants column reflects capital specific grants. The net cost, by function or business-type activity, is normally covered by general revenues. The government-wide focus is more on the sustainability of the City as an entity and the change in the City's net assets resulting from the current year's activities. FUND FINANCIAL STATEMENTS In the fund financial statements, transactions are recorded in individual funds, each accounted for by a separate set of self-balancing accounts that comprise assets, liabilities, reserves, fund equity, revenues, and expenditures or expenses. The presentation is by major funds in either the governmental or business-type categories. GASB Statement 34 sets forth the minimum criteria for the determination of a major fund. The non-major funds are combined in the fund financial statements and are detailed in the combining section. The governmental major fund statements in the fund financial statement are presented on current financial resources and modified accrual basis of accounting. Since governmental fund statements are presented on a different measurement focus and basis of accounting than the The notes to the financial statements are an integral part of this statement. 4-18 Basic Financial Statements Washington State Auditor's Office 40 2004 Comprehensive Annual Financial Report City of Renton, Washington government-wide statements' governmental column,a reconciliation is presented at the end of the statement, which briefly explains the adjustments necessary to transform the fund statements into the government-wide presentation. Internal service funds of a government are presented in summary form as part of the proprietary fund financial statements. Since the principal users of the internal services are the City's governmental activities, financial statements for internal service funds are consolidated into the governmental column when presented at the governmental level. These services are reflected in the appropriate functional activity(general government,judicial,security of persons and property, - physical environment, transportation, economic environment, mental and physical health, culture and recreation). Interfund fund activity has been eliminated from the government-wide financial statements. Exceptions are payments in lieu of taxes, external type transactions within the internal service funds(revenue and expenses for interest or services provided to other governmental organization) and other charges for waterworks utility or storm water utility. Elimination of these charges would distort the direct cost and program revenues for these functions. The City's fiduciary funds are presented in the fund financial statements. Since the assets are being held for the benefit of a third party and cannot be used for obligations of the City, they are not included in the government-wide statements. The following describes each fund as presented in the fund financial statements. MAJOR FUNDS GOVERNMENTAL FUNDS GENERAL FUND The General Fund is the primary operating fund of the city. It is used to account for the resources and disbursements of ordinary City operations that are not required to be accounted for in another fund. These include the costs of public safety, building, planning, human services, and general administration. The major sources of revenue are property taxes, utility taxes, and sales taxes. Licenses and permits, charges for services, and fines and forfeits provide additional support. PARKS The Parks Fund accounts for the City's parks and recreation programs: operations, maintenance, and improvements for municipal park buildings, and landscaping and street tree functions. Resources are primarily from general tax revenues and charges for services. ENTERPRISE FUNDS WATERWORKS UTILITY The Waterworks Utility Fund accounts for all the operation and capital improvement programs for the water, wastewater, and storm water services within the City. The activities primarily The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-19 Washington State Auditor's Office 41 City of Renton, Washington 2004 Comprehensive Annual Financial Report supported by user fees include: administration,billings and collections, debt service,engineering and operation, maintenance and repairs. The primary resources for the capital improvement programs are revenue bond proceeds, grants(as available)and utility collection charges. SOLID WASTE Solid waste, recycling and yard waste collection services for the City are accounted for in this fund, supported entirely by service fees. The expenses include payment to the City's garbage contractor and other service charges. NON-MAJOR FUNDS ARTERIAL STREET FUND The Arterial Street Fund was established pursuant to state law allocating the one-half cent State Gasoline Tax revenue to cities and towns for construction, improvements, and major repair of streets. STREET FUND The Street Fund was established pursuant to state law to account for maintenance and improvements of the City's street and traffic control systems. Major sources of support are general revenues and state levied taxes on motor vehicle fuels distributed to the City of Renton. COMMUNITY DEVELOPMENT BLOCK GRANT FUND The Community Development Block Grant Fund was established to administer the federally funded Community Development Block Grant activity. LIBRARY FUND The Library Fund accounts for operation of the City's library system, including central and branch facilities. Resources to the fund are mainly general tax revenues and library fines. HOTEL/MOTEL TAX FUND Accounts for monies collected through an increase of 1% in hotel/motel taxes for the purpose of increasing tourism in the City of Renton. PATHS AND TRAILS RESERVE FUND The Paths and Trails Reserve Fund was created for the purpose of planning, accommodating, and establishing and maintaining certain paths and trails within the City of Renton. 1% FOR ART FUND The City of Renton established this fund by contributing 1 percent of general governmental capital project funding for art projects. CABLE COMMUNICATIONS DEVELOPMENT FUND The Cable Communications Development Fund accounts for funding for promotion and development of cable communications as established by City ordinance. The notes to the financial statements are an integral part of this statement. 4-20 Basic Financial Statements Washington State Auditor's Office 42 2004 Comprehensive Annual Financial Report City of Renton, Washington 1997-LIMITED GENERAL OBLIGATION BOND REDEMPTION FUND Accounts for debt service on a Council-approved bond issue, which provided funding for the purchase of Renton City Hall. 1978-LIMITED GENERAL OBLIGATION BOND REDEMPTION FUND This fund accounts for debt service on a Council-approved bond issue, which provided partial funding for construction of the Renton Senior Activity Center. GENERAL GOVERNMENTAL MISCELLANEOUS DEBT SERVICE FUND Accounts for debt service on installment contracts for equipment, City Shop land purchase, the 1984 and 1985 Limited General Obligation Bond issues for equipment and the 1986 Limited Bond issued to finance a community center, library improvements, permanent financing for purchase of a golf course, acquisition of wetland property and equipment. 1989 UNLIMITED GENERAL OBLIGATION BOND REDEMPTION FUND Accounts for debt service on a voter-approved bond issue, which provided financing to; acquire, construct, rehabilitate, equip and develop low-income housing for the elderly. SPECIAL ASSESSMENT DEBT FUND The Special Assessment Debt Fund accounts for the special assessment collections. DOWNTOWN PARKING GARAGE Accounts for resources and expenditures related to the construction of a downtown parking facility. COMMUNITY DEVELOPMENT IMPACT MITIGATION FUND Accounts for monies collected from developers to offset impacts created by their developments to City facilities. FIRE IMPACT MITIGATION FUND Accounts for monies collected from developers to offset impacts created by their developments to City facilities. TRANSPORTATION IMPACT MITIGATION FUND Accounts for monies collected from developers to offset impacts created by their developments to City facilities. LEASED CITY PROPERTIES Accounts for revenue and expenditures related to City property leased to outside entities. AQUATIC CENTER FUND Accounts for resources and expenditures related to the construction of the Henry Moses Family Aquatic Center. The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-21 Washington State Auditors Office 43 City of Renton, Washington 2004 Comprehensive Annual Financial Report MUNICIPAL FACILITIES CONSTRUCTION FUND The Municipal Facilities Construction Fund accounts for the acquisition and development of municipal facilities. Resources included general and special revenue taxes and Council-approved general obligation bonds. GENERAL GOVERNMENT CAPITAL IMPROVEMENT FUND The General Government Capital Improvement Fund accounts for revenues and expenditures for of numerous capital improvements projects, to provide infrastructure necessary for controlled growth, and to address general City needs. Primary resources include; general tax revenues, business licenses fees, federal and state grants, general obligation bond proceeds and transfers from various cumulative reserve funds. AIRPORT FUND Provides accounting for revenues and expenses which provides administration, debt services, t, .i operation, capital improvements, and maintenance of the Renton Municipal Airport and Will . Rodger-Wily Post Memorial Seaplane Base. Sources of support to the fund are leases, fuel charges, investment interest,and grant funding as available. GOLF COURSE FUND The Golf Course Fund was created after the City acquired the Maplewood Golf Course. It accounts for the operation, maintenance,debt service and capital improvements of the facility. OTHER FUND TYPES INTERNAL SERVICE FUNDS EQUIPMENT RENTAL The Equipment Rental Fund accounts for the costs of maintaining and replacing all City vehicle and auxiliary equipment, except for fire apparatus and replacement of police patrol vehicles. All equipment costs, including depreciation, are factors in calculating the rates which are charged to each user department. INSURANCE FUND The Insurance Fund provides accounting for self-insurance services to all City departments, including provisions for losses on property, liability, worker's compensation, unemployment compensation, and the health care program. Expenses are paid by the Insurance Fund and rates are charged to departments based on use and/or coverage requirements. FIDUCIARY FUNDS Fiduciary funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governmental units and/or other funds. The City has one Pension Trust Fund and one Agency Fund. The notes to the financial statements are an integral part of this statement. 4-22 Basic Financial Statements Washington State Auditor's Office 44 2004 Comprehensive Annual Financial Report City of Renton, Washington PENSION TRUST FUND FIREMEN'S PENSION FUND The Firemen's Pension Fund accounts for the payment of administrative costs and benefits for retired fire fighters and their beneficiaries, who were employed prior to March 1, 1970. Primary revenues sources are general property tax allocations in accordance with actuarial calculations, the fire premium tax,and investment income. AGENCY FUND SPECIAL DEPOSIT FUND The Special Deposit Fund was established for the purpose of holding or retaining cash deposits or other securities pending fulfillment of certain conditions and/or requirements by the depositor. Refunds are made when all obligations have been met and only upon authorization from the transmitting department. C. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING Basis of accounting refers to the point at which revenues or expenditures/expenses are recognized in the accounts and reported in the financial statements. It relates to the timing of the measurement made regardless of the measurement focus applied: 1. Accrual Both governmental and business-type activities in the government-wide financial statements and the proprietary and fiduciary fund financial statements are presented on the accrual basis of accounting. Revenues are recognized when earned and expenses are recognized when incurred. Substantially all government fund revenues are accrued. Property taxes are billed and collected within the same period in which taxes are levied. Subsidies and grants to proprietary funds, which finance either capital or current operations, are reported as non-operating revenue based on GASB Statement 33. In applying GASB Statement 33 to grant revenues, the provider recognizes liabilities and expenses and the recipient recognizes receivables and revenue when the eligibility requirements, including time requirements, are met. Resources transmitted before the eligibility requirements are met, are reported as advances by the provider and deferred revenue by the recipient. 2. Modified Accrual The government funds financial statements are presented on the modified basis of accounting. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual: i.e., both measurable and available. "Available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The City considers all revenue reported in the governmental funds to be available if the revenues are collected within sixty days after year-end. Expenditures are generally recognized under the modified accrual basis of accounting when the related liability is incurred. The exception to this The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-23 $. Washington State Auditor's Office 45 City of Renton, Washington 2004 Comprehensive Annual Financial Report general rule is that principal and interest on general obligation long-term debt, if any, is recognized when due. D. ASSETS,LIABILITIES,AND FUND EQUITY 1. Cash and Cash Equivalents The City has defined cash and cash equivalents as cash on hand, demand deposits, and all highly liquid investments (including restricted assets) with maturity of three months or less when purchased. These amounts are classified on the balance sheet or in the statement of net assets as cash and cash equivalents or investments in the various funds. The interest on these investments is prorated to the applicable funds. Included in this category are all funds invested in the Local Government Investment Pool and Municipal Investor Account. Excluded from this category are cash balances held by Fiscal Agents since the City does not have discretionary use of these funds. 2. Investments—Refer to Note 3B. 3. Receivables and Payables—Amounts Owed/Payable to/by the City at year-end. Taxes receivable consists of property taxes and related interest and penalties (Refer to Note 4). Accrued interest receivable consists of amounts earned on investments, notes, and contracts. Accrued interest payable consists of amounts owed on notes, loans,and contracts. Customer accounts receivable/payable consists of amounts owed from/to private individuals or organizations for goods and services. If the transactions are with another governmental unit, it is accounted for within"due from/to other governments". Special assessments are recorded when levied and are liens against the property benefited. Special assessments receivable consist of current and delinquent assessments and related interest and penalties. Deferred assessments consist of special assessments not due within one year. Receivables have been reported net of estimated uncollectible accounts. Because property taxes, special assessments, and utility billings are considered liens on property, no estimated uncollectible amounts are established. Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "due to/from other funds" (i.e., the current portion of interfund loans) or "advances to/from other funds" (i.e., the non-current portion of interfund loans). All other outstanding balances between the governmental activities and business-type activities are reported in the government-wide financial statements as "internal balances" (Refer to Note 10). Advances between funds,as reported in the fund financial statements,are offset by a fund balance reserve account in applicable governmental funds to indicate that they are not available for appropriation and are not expendable available financial resources. In the government-wide financial statements, and proprietary fund types in the fund financial statements, long-term liabilities are reported in applicable governmental activities, business-type activities, or proprietary fund type statement of net assets. The notes to the financial statements are an integral part of this statement. 4-24 Basic Financial Statements Washington State Auditors Office 46 2004 Comprehensive Annual Financial Report City of Renton, Washington Unamortized Premium—the unamortized portion of the excess of bonds proceeds over their face value(excluding accrued interest and issuance costs). Deferred Amount-Refunding—The difference between the carrying amount of redeemed/defeased debt and its reacquisition price. This amount is deferred and amortized over the remaining life of the debt or the life of the new debt,whichever is shorter. 4. Inventories and prepaid items All City inventories are maintained on a consumption basis of accounting where items are 4 purchased for inventory and charged to the budgetary accounts as the items are consumed. Any material inventories at year-end are included in the balance sheet of the appropriate fund. Inventories are carried at cost on the first-in, first out—FIFO basis. Certain payments to vendors reflect costs applicable to future accounting periods and are reported as prepaid items in both the government-wide and fund statements. 5. Capital Assets and Depreciation—(Refer to Note 5) 6. Deferred Revenues This account includes amounts recognized as receivables but not revenues in the governmental funds because the revenue recognition criterion has not been met. 7. Custodial Accounts This account reflects the liability for net monetary assets being held by the City in its agency capacity. 8. Compensated Absences The City accrues accumulated unpaid vacation and other leave and associated employee-related costs when earned (or estimated to be earned) by the employee. The non-current portion (the amount estimated to be used in subsequent fiscal years) for governmental funds is maintained separately and represents a reconciling item between the fund and government-wide presentations. 9. Fund Balance Designations and Reservations In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations of fund balance represent tentative management plans that are subject to change. The City has the following reserved or designated fund balances. The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-25 Washington State Auditors Office 47 City of Renton, Washington 2004 Comprehensive Annual Financial Report Fund Reserved Purpose of Reservation Amount General Fund Advances to other Funds $75,000 General Fund Pre taid Items 33,742 CIMMEEMMEI Advances to other Funds 500,000 Totals S608,742 Fund Designated Purpose of Designation Amount General Fund O.eratin: Cash Reserves $2,936,535 Parks Fund O•eratin: Cash Reserves 836,968 Street Fund ••-ratin: Cash Reserves 502,896 Libr. Fund O•eratin: Cash Reserves 119,576 Totals S4.395.975 10. Net Assets—(Refer to Note 11) 11. Encumbrances An encumbrance system is maintained to account for commitments resulting from approved purchase orders, contracts, and other commitments. Encumbrances remaining at year-end lapse and are canceled. Upon request by the department and approval of the City Council, encumbrances may be re-appropriated in the following year. E. REVENUES,EXPENDITURES AND EXPENSES 1. Program Revenues Program revenues include charges for services to customers for goods and services provided, operating grants and contributions, and non-operating grants and contributions within the government-wide Statement of Activities. Charges for services include business licenses, construction permits, and weapon permits. 2. General Revenues Property taxes,timber taxes,retail taxes,business taxes,excise taxes,and associated penalties and interest, and interest and investment earnings are classified as general revenues within the government-wide Statement of Activities. 3. Interfund Transfers Permanent reallocation of resources between funds of the reporting entity are classified as interfund transfers. For purposes of the government-wide Statement of Activities, all interfund transfers between individual governmental funds have been eliminated. 4. Expenditures/Expenses Expenses in the government-wide Statement of Activities are reported by function as a governmental activity (general government, judicial, security of persons and property, physical environment, transportation, economic environment, culture and recreation, or interest on long- term debt) or business-type activity (waterworks utility, airport, solid waste utility, or golf course). In the fund financial statements, expenditures of governmental funds are classified by; The notes to the financial statements are an integral part of this statement. 4-26 Basic Financial Statements Washington State Auditor's Office 48 Asesemmiiiimmuimaaw 2004 Comprehensive Annual Financial Report City of Renton, Washington function, debt service principle and interest payments, or purchases of capital items. Proprietary expenditures are classified as operating or non-operating. 5. Operating and Non-operating Revenues and Expenses Operating revenues and expenses for proprietary funds are those that result from providing services and producing and delivering goods and/or services in connection to the proprietary fund's principle ongoing operations. It includes all revenue and expenses not related to capital and related financing, non-capital financing, or investing activities. All revenues and expenses not meeting this definition are non-operating revenues and expenses. r` NOTE 2. COMPLIANCE AND ACCOUNTABILITY The City of Renton budgets its funds on the cash basis of accounting at the fund level. Annual appropriated budgets are adopted for governmental funds. Budgets for proprietary funds are "management budgets" and are not legally required to be reported. Included in the Required Supplemental and Combining sections of the CAFR are Schedules of Revenues, Expenditures, and Changes in Fund Balances (Budget to Actual) reporting the Actual Budgetary Basis (cash basis) verses Actual GAAP Basis of Accounting(modified basis) for all legally adopted budgets. There have been no material violations of finance-related legal or contractual provisions, and there have been no expenditures exceeding legal appropriations in any of the funds of the City. A. PROCEDURES FOR ADOPTING THE ORIGINAL BUDGET The City of Renton's budget procedures are mandated by the Revised Code of Washington 35a.33. The steps in the budget process are as follows: 1. Prior to November 1, the Mayor submits a proposed budget to the City Council. This budget is based on priorities established by the Council and estimates provided by the City departments during the preceding months,and is balanced with revenue estimates made by the Mayor. • 2. The City Council conducts public hearings on the proposed budget in November and December. 3. The Council makes their adjustments to the proposed budget and adopts, by ordinance, a final balanced budget no later than December 31. 4. The final operating budget as adopted is published and distributed within the first four months of the following year. B. AMENDING THE BUDGET The budget, as adopted, constitutes the legal authority for expenditures. Budgets are adopted on the cash basis of accounting; therefore any comparisons between budget and actual revenues and expenditures are reported under the budgetary basis. The annual budget is adopted with budgetary control at the fund level, so expenditures may not legally exceed appropriations at that level of detail. Transfers or revisions within funds are allowed, but only the City Council has the The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-27 Washington State Auditor's Office 49 City of Renton, Washington 2004 Comprehensive Annual Financial Report legal authority to increase or decrease a given fund's annual budget. This is accomplished by City ordinance. The budget was amended four times during 2004. Original budgeted inflows as compared to the final budgeted inflows are as follows: Increase Original Final (Decrease) Budgeted Budgeted Budgeted Fund Inllous Inflous lnflm%s General Fund $44,750,600 $44,934,900 $184,300 Park Fund 9,905,300 9,905,300 0 Arterial Street Fund 350,500 350,500 0 Street Fund 6,055,400 6,055,400 0 Community Development Block Grant Fund 331,600 331,600 0 Library Fund 1,532,200 1,532,200 0 Hotel/Motel Tax Fund 197,500 197,500 0 Paths and Trails Reserve Fund 0 0 0 One Percent for Art Fund 0 0 0 fable Communications Development Fund 38,900 38,900 0 1997 LGO Bond Fund 654,300 654,300 0 1978 LGO Bond Fund 28,900 28,900 0 General Government Miscellaneous Debt Service Fund 1,872,900- 1,872,900 0 1989 UGO Bond Redemption Fund 517,600 517,600 0 Special Assessment Debt Fund 17,400 17,400 0 Downtown Parking Garage 0 0 0 Community Development Impact Mitigation Fund 237,000 501,000 264,000 Fire Impact Mitigation Fund 225,000 318,000 93,000 Transportation Impact Mitigation Fund 650,000 757,000 107,000 Leased City Properties Fund 546,400 846,400 300,000 Aquatic Center Fund 0 0 0 Municipal Facilities Construction Fund 2,060,500 4,198,500 2,138,000 General Government Capital Improvement Fund 7,325,700 9,541,700 2,216,000 Waterworks Utility Fund 35,139,500 45,714,500 10,575,000 Airport Fund 882,300 882,300 0 Solid Waste Utility Fund 8,715,300 8,715,300 0 Golf Course Fund 2,442,800 2,562,800 120,000 Equipment Repair and Replacement Fund 2,778,900 2,778,900 0 Insurance Fund 9,017,600 10,921,000 1,903,400 otals 5136,274.100 5154,174,800 SI 7,900,701 Original budgeted outflows as compared to the final budgeted outflows are as follows: The notes to the financial statements are an integral part of this statement. 4-28 Basic Financial Statements Washington State Auditor's Office 50 mornowiiiiimmor 2004 Comprehensive Annual Financial Report City of Renton, Washington Increase Original Final (Decrease) Budgeted Budgeted Budgeted Fund Outflows Outflows Outflows General Fund $45,506,600 $48,945,500 $3,438,900 Park Fund 10,270,300 10,708,800 438,500 Arterial Street Fund 353,500 353,500 0 Street Fund 6,055,400 6,455,000 399,600 Community Development Block Grant Fund 331,600 362,100 30,500 Library Fund 1,532,200 1,646,300 114,100 HotelMotel Tax Fund 200,000 215,500 15,500 Paths and Trails Reserve Fund 0 0 0 ' One Percent for Art Fund 50,000 50,000 0 Cable Communications Development Fund 36,600 36,600 0 1997 LGO Bond Fund 654,300 654,300 0 1978 LGO Bond Fund 28,900 28,900 0 General Government Miscellaneous Debt Service Fund 1,872,900 2,255,900 383,000 1989 UGO Bond Redemption Fund 511,500 536,500 25,000 Special Assessment Debt Fund 17,300 17,300 0 Downtown Parking Garage 1,638,700 1,915,200 276,500 Community Development Impact Mitigation Fund 0 1,275,000 1,275,000 • Fire Impact Mitigation Fund 300,000 1,596,300 1,296,300 Transportation Impact 1,389,300 1,389,300 0 Mitigation Fund Leased City Properties Fund 576,800 877,000 300,200 Aquatic Center Fund 0 1,123,500 ' 1,123,500 Municipal Facilities Construction Fund 2,507,000 9,150,400 6,643,400 General Government Capital Improvement Fund 8,460,400 10,676,400 2,216,000 Waterworks Utility Fund 40,154,300 54,935,000 14,780,700 Airport Fund 805,900 2,317,700 1,511,800 Solid Waste Utility Fund 8,718,100 8,748,800 30,700 Golf Course Fund 2,608,800 3,087,400 478,600 Equipment Rental Fund 2,520,400 2,938,900 418,500 Insurance Fund 9,017,600 11,083,500 2,065,900 ' Totals S146.118,400 S183,380,600 537,262,200 NOTE 3. DEPOSITS AND INVESTMENTS A. Deposits I The City's deposits and certificates of deposit are entirely covered by the Federal Depository Insurance Commission (FDIC) or by collateral held in a multiple financial institution collateral pool administered by the Washington Public Deposit Protection Commission(WPDPC). B. Investments As required by state law, all investments of the City's funds (except as noted below) are ii, obligations of the U.S. Government, U.S. agency issues, obligations of the State of Washington, general obligations of Washington State municipalities (the State Treasurer's Local Government r The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-29 Washington State Auditor's Office 51 City of Renton, Washington 2004 Comprehensive Annual Financial Report Investment Pool (LGIP), or certificates of deposit with Washington State Banks and savings and loan institutions. A 2a7-like-pool is an external investment pool that is not registered with the SEC as an investment company, but nevertheless has a policy that it will, and does, operate in a manner consistent with the SEC's Rule 2a7 of the Investment Company Act of 1940. The LGIP, managed by the Washington State Office of the Treasurer, is comparable to a Rule 2a7-pools recognized by the Securities and Exchange Commission, Rule 2a7 allows SEC-registered mutual funds to use amortized cost rather than market value to report net assets to compute share prices. Investments are shown on the entity-wide Statement of Net Assets at fair market value or for 2a7- like pools at amortized cost. Investments are reported with Cash and Investments of Governmental Activities and within Cash and Cash Equivalents or Investments of Business-type Activities. C. Deposit and Investment Schedule Amounts reported in fund statements: Governmental Funds Cash and Cash E s uivalents $21,227,698 Investments $17,434,523 Proprietary Funds Cash and Cash E.uivalents $14,830,652 Investments $14,715,411 Restricted Investments $3,555,690 Fiduciary Funds Cash and Cash Equivalents $1,038,652 Investments $5,076,372 Total S77.878.998 NOTE 4. PROPERTY TAXES The County Finance Director acts as an agent to collect property taxes levied in the county for all taxing authorities. Taxes are levied annually on January 1 on property value listed as of the prior August 31. Assessed values are established by the County Assessor at 100 percent of fair market value. A revaluation of all property is required every two years; however King County has the ability to revalue annually. Property taxes levied by the County Assessor and collected by the County Finance Director become a lien on the first day of the levy year and may be paid in two equal installments if the total amount exceeds $30.00. The first half of real property taxes is due on April 30 and the balance is due October 31. Delinquent taxes bear interest at the rate of 12 percent and are subject to additional penalties if not paid as scheduled. No allowance for uncollectible taxes is established because delinquent taxes are considered fully collectible. The notes to the financial statements are an integral part of this statement. 4-30 Basic Financial Statements Washington State Auditors Office 52 2004 Comprehensive Annual Financial Report City of Renton, Washington At year-end, property taxes are recorded as a receivable with the portion not expected to be collected within 60 days offset by deferred revenue. During the year, property tax revenues are recognized when cash is received. The tax rate for general City operations is limited to $3.35 per $1000 of assessed value. Of this amount, up to $.45 per thousand may be designated for contribution to the Firemen's Pension Fund if a report by a qualified actuary indicated that additional funds are required. The tax rate limit may be reduced for any of the following reasons: 1. The Levy Limit: The levy limit calculation applies to a taxing district's budget, and not to increases in the assessed value or tax bill of individual properties. Initiative 747 restricts individual taxing districts from collecting, in any year, more than a 1% increase in their regular, non-voted, levy over the highest levy amount since 1985. New construction, annexations, and excess levies approved by the voters are not included in the levy limit calculation. If the assessed valuation increases by more than one percent due to revaluation, the levy rate will be decreased. 2. The One Percent Constitution Limit: The Washington State Constitution limits the regular (non-voted) combined property tax rate applied to an individual's property to one percent ($10 per$1000)on the market valuation. Voters may approve special levies that are added to this figure. If the taxes of all districts exceed this amount, each is proportionately reduced until the total is at or below the one-percent limit. 3. The City may voluntarily levy taxes below the legal limit. Special levies approved by the voters are not subject to the above limitations. The City's regular levy for 2004 is$3.16 and the excess levy for General Obligation Bond debt is $.08 for a total of $3.24, per the King County Assessor's 2004 Annual Report. NOTE 5. CAPITAL ASSETS AND DEPRECIATION A. GENERAL POLICES Major expenditures for capital assets, including capital leases and major repairs that increase the useful life, are capitalized. The capitalization threshold applied to the City's assets is $5,000. Maintenance, repairs, and minor renewals are accounted for as expenditures or expenses when incurred. All capital assets are valued at historical cost (or estimated cost, where historical cost is not known /or estimated market value for donated assets /or the lower of cost or fair market value when transferred between proprietary and governmental funds.) The City has acquired certain assets with funding provided by federal financial assistance programs. Depending on the terms of the agreements involved, the federal government could retain an interest in these assets. However,the City has sufficient legal interest to accomplish the purposes for which the assets were acquired, and has included such assets within the applicable statements. The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-31 • Washington State Auditor's Office 53 City of Renton, Washington 2004 Comprehensive Annual Financial Report The City capitalizes art and historical treasures. Art and historical treasures are expected to be maintained or enhanced over time and thus, are not depreciated. B. GOVERNMENTAL CAPITAL ASSETS Governmental long-lived assets of the City purchased, leased, or constructed are recorded as expenditures in the governmental funds and are capitalized, net of depreciation, in the government-wide statements. C. PROPRIETARY FUND CAPITAL ASSETS Capital assets of proprietary funds are capitalized in their respective statement of net assets,net of depreciation. D. DEPRECIATION Depreciation on all depreciable assets is provided on the straight-line basis over the following useful lives: Estimated Tpe of Asset Service Life Buildin:s and Structures,except Utili Plant 25-50 ears Other Im.rovements 25-50 ears .' , Utili Plant Machine and Et ui'ment 3-20 ears Infrastructure 25-50 ears Depreciation Expense was charged to governmental and business-type activities as follows: Governmental Activities Amount General Government $1,997,981 Judicial 0 Security of Persons and Property 469,290 Physical Environment 15,651 Transportation 1,987,563 Transportation Prior Year Infrastructure 13,171,766 Economic Development 265,326 Culture and Recreation 1,063,329 Health and Human Services 60,813 Total Governmental Activities Depreciation Expense S19,031,719 Business-0 pe Activities Amount Waterworks $4,420,982 Ai tort 295,628 Solid Waste 3,939 Golf Course 245,339 Total Business-type Activities Depreciation Expense S4,965,888 The notes to the financial statements are an integral part of this statement. 4-32 Basic Financial Statements Washington State Auditor's Office 54 2004 Comprehensive Annual Financial Report City of Renton, Washington E. SUMMARY OF CHANGES Beginning Ending Description Balance Increases Decreases Balance GOVERNMENTAL ACTIVITIES Capital Assets not being depreciated: Land and Land Improvements $31,990,429 $43,355,294 $0 $75,345,723 Construction in Progress 17,897,412 5,223,993 13,142,363 9,979,042 Total Capital not being depreciated $49,887,841 $48,579,287 $13,142,363 $85,324,765 Other Capital Assets: Buildings and Structures $34,065,680 $39,655,050 $162,855 $73,557,875 Other Improvements 29,775,092 72,598,402 3,400,646 98,972,848 Machinery and Equipment 48,970,173 1,707,635 28,884,715 21,793,093 Total Other Capital Assets at $112,810,945 $113,961,087 $32,448,216 $194,323,816 Capitalized Cost Less Accumulated Depreciation for: Buildings and Structures $11,338,619 $4,828,332 $0 $16,166,951 Other Improvements 12,767,100 16,391,144 0 29,158,244 Machinery and Equipment 14,719,159 1,611,796 3,799,553 12,531,402 Total Accumulated Depreciation $38,824,878 $22,831,272 $3,799,553 $57,856,597 Governmental Activities Capital $123,873,908 $139,709,102 $41,791,026 $221,791,984 • Assets,Net of Depreciation BUSINESS-TYPE ACTIVITIES Capital Assets not being Depreciated: Land and Land Improvements $6,976,321 $0 $0 $6,976,321 Construction in Process 9,619,858 14,126,032 13,378,236 10,367,654 Total Capital Assets not being $16,596,179 $14,126,032 $13,378,236 $17,343,975 Depreciated Other Capital Assets Buildings and Structures $17,304,915 $0 $2,678,837 $14,626,078 Other Improvements 214,968,637 22,568,502 103,966 237,433,173 Machinery and Equipment 5,505,780 98,749 0 5,604,529 Total Other $237,779,332 $22,667,251 $2,782,803 $257,663,780 Capital Assets at Capitalized Cost Less Accumulated Depreciation for: Buildings and Structures $2,899,820 $299,850 $0 $3,199,670 Other Improvements 52,850,848 4,498,747 103,966 57,245,629 Machinery and Equipment 4,439,482 167,291 0 4,606,773 Total Accumulated Depreciation $60,190,150 $4,965,888 $103,996 $65,052,072 Business-type Capital Assets, $194,185,361 $31,827,395 $16,057,043 $209,955,683 Net of Depreciation At the end of 2004, one hundred fourteen (114) projects comprise the Construction in Progress. Upon completion, the projects will be capitalized in the Government-wide Statements in their appropriate categories and in the fund statements for proprietary funds, if applicable. 11: Construction Commitments at December 31, 2004 are as follows: The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-33 Washington State Auditor's Office 55 City of Renton, Washington 2004 Comprehensive Annual Financial Report Estimated Future Cost to Remaining Estimated Funding Fund—Funding Source Date Cost Total Cost Required Waterworks—Char:es for Services $9,764,391 $51,025,000 $60,789,391 None Ai 'ort—Char:es for Services 603,263 247,000 850,263 None General Governmental—Taxes, $9,979,042 $172,377,000 $182,356,042 None Char:es for Services,Grants NOTE 6. PENSIONS With the exception of fire fighters employed prior to March 1, 1970, substantially all City full- time and qualifying part-time employees participate in one of the following statewide retirement systems administered by the Washington State Department of Retirement Systems, under cost- sharing multiple-employer public employee defined benefit and defined contribution retirement plans. The Department of Retirement Systems (DRS), a department within the primary government of the State of Washington, issues a publicly available comprehensive annual financial report (CAFR) that includes financial statements and required supplementary information for each plan. The DRS CAFR may be obtained by writing to: Department of Retirement Systems, Communications Unit, P.O. Box 48380, Olympia, WA 98504-8380. The City is the administrator of the Fire Fighter's Pension Plan for all fire fighters employed prior to March 1, 1970. The Fire Fighter's Pension Plan is considered part of the City's reporting entity and is included in the City's financial statements as a pension trust fund. An actuarial report prepared by Milliman, USA may be obtained by contacting the City of Renton,Office of Finance, 1055 South Grady Way, Renton, WA 98055. The following disclosures are made pursuant to GASB Statement No. 27, Accounting for Pensions by State and Local Government Employers. Public Employees Retirement System (PERS)Plans 1, 2, and 3 Plan Description PERS is a cost-sharing multiple-employer retirement system comprised of three separate plans for membership purposes: Plans 1 and 2 are defined benefit plans and Plan 3 is a combination defined benefit/defined contribution plan. Membership in the system includes: elected officials; state employees; employees of the Supreme, Appeals, and Superior courts (other than judges currently in a judicial retirement system); employees of legislative committees; community and technical colleges, college and university employees (not in national higher education retirement programs);judges of district and municipal courts; and employees of local governments. PERS participants who joined the system by September 30, 1977,are Plan 1 members. Those joined on or after October 1, 1977 and by either February 28, 2002 for state and higher education employees, or August 31, 2002 for local government employees, are Plan 2 members unless they exercise an option to transfer their membership to Plan 3. PERS participants joining the system on or after March 1, 2002 for state and higher education employees, or September 1, 2002 for local government employees have the irrevocable option of choosing membership in either PERS Plan 2 or PERS Plan 3. The option must be exercised within 90 days of employment. An The notes to the financial statements are an integral part of this statement. 4-34 Basic Financial Statements Washington State Auditor's Office 56 mow 2004 Comprehensive Annual Financial Report City of Renton, Washington employee is reported in Plan 2 until a choice is made. Employees who fail to choose within 90 days default to PERS Plan 3. PERS defined benefit retirement benefits are financed from a combination of investment earnings and employer and employee contributions. PERS retirement benefit provisions are established in state statute and may be amended only by the State Legislature. Plan 1 retirement benefits are vested after an employee completes five years of eligible service. Plan 1 members are eligible for retirement at any age after 30 years of service, or at age 60 with five years of service, or at age 55 with 25 years of service. The annual pension is 2 percent of the average final compensation per year of service, capped at 60 percent. The average final compensation is based on the greatest compensation during any 24 eligible consecutive compensation months. If qualified, after reaching age 66, a cost-of-living allowance is granted based on years of service credit and is capped at 3 percent annually. Plan 2 retirement benefits are vested after an employee completes five years of eligible service. Plan 2 members may retire at age 65 with five years of service, or at 55 with 20 years of service, with an allowance of 2 percent of the average final compensation per year of service. The average r . final compensation is based on the greatest compensation during any eligible consecutive - month period. Plan 2 retirements prior to age 65 receive reduced benefits. If retirement is at age 55 or older with 30 years of service,a 3 percent per year reduction applies; otherwise an actuarial reduction will apply. There is no cap on years of service credit; and a cost-of-living allowance is granted(indexed to the Seattle Consumer Price Index),capped at 3 percent annually. Plan 3 has a dual benefit structure. Employer contributions finance a defined benefit component, and member contributions finance a defined contribution component. The defined benefit portion provides a benefit calculation at 1 percent of the average final compensation per year of service. The average final compensation is based on the greatest compensation during any eligible consecutive 60-month period. Plan 3 members become eligible for retirement if they have at least ten years of service; or five years including twelve months that were earned after age 54; or five service credit years earned in PERS 2 prior to June 1, 2003. Plan 3 retirements prior to age 65 receive reduced benefits. If retirement is at age 55 or older with at least 30 years if service; a 3 percent per year reduction applies; otherwise an actuarial reduction will apply. There is no cap on years of service credit; and Plan 3 provides the same cost-of-living allowance as Plan 2. The defined contribution portion can be distributed in accordance with an option selected by the member, either as a lump sum or pursuant to other options authorized by the Employee Retirement Benefits Board. t.. The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4.35 Washington State Auditor's Office 57 City of Renton, Washington 2004 Comprehensive Annual Financial Report There are 1,168 participating employers in PERS. Membership in PERS consisted of the following as of the latest actuarial valuation date for the plans of September 30, 2003: Retirees and Beneficiaries Receiving Benefits 65,362 Terminated Plan Members Entitled To But Not Yet Receiving Benefits 20,001 Active Plan Members Vested 100,469 Active Plan Members Non-vested 54,081 Total 5239.913 Funding Policy Each biennium the state Pension Funding Council adopts Plan 1 employer contribution rates, Plan 2 employer and employee contributions rates, and Plan 3 employer contribution rates. Employee contribution rates for Plan 1 are established by statute at 6 percent for state agencies and local government unit employees, and 7.5 percent for state government elected officers. The employer and employee rates for Plan 2 and the employer contribution rates for Plan 3 are developed by the Office of the State Actuary to fully fund Plan 2 and the defined benefit portion of Plan 3. All employers are required to contribute at the level established by the Legislature. PERS 3 defined contribution is a non-contributing plan for employers. Employees who participate in the defined contribution portion of PERS 3 do not contribute to the benefit portion of PERS Plan 3. The Employee Retirement Benefits Board sets Plan 3 employee contribution rates. Six rate options are available ranging form 5 to 15 percent; two of the options are graduated rates dependent on the employee's age. The methods used to determine the contribution requirements are established under state statute in accordance with Chapters 41.40 and 41.45 RCW. The required contribution rates expressed as a percentage of current-year covered payroll, as of December 31,2004 were as follows: Contributor PERS Plan 1 PERS Plan 2 PERS Plan 3 Employer* 1.38% 138% 1.38%** Employee 6.00% 1.18% *** * The employer rates include the employer administration expense fee currently at.19%, ** Plan 3 defined benefit portion only, *** Variable from 5.0%minimum to 15.0%maximum based on rate selected by the PERS 3 member. Both the City and the employees made the required contributions. The City's required contributions for years ended December 31,were as follows: ear PERS Plan 1 PERS Plan 2 PERS Plan 3 2004 $25,977 $252,464 $35,737 2003 $26,914 $257,812 $24,838 2002 $31,176 $295,093 $431 The notes to the financial statements are an integral part of this statement. 4-36 Basic Financial Statements Washington State Auditors Office 58 2004 Comprehensive Annual Financial Report City of Renton, Washington Law Enforcement Officer's and Fire Fighter's Retirement System(LEOFF) Plans 1 &2 Plan Description LEOFF is a cost-sharing multiple-employer retirement system comprised of two separate defined benefit plans. Membership in the system includes all full-time, fully compensated; local law enforcement officers and firefighters. LEOFF is comprised primarily of non-state employees, with the exception of the Department of Fish and Wildlife enforcement officers, who were first included prospectively effective July 27, 2003. LEOFF participants who joined the system by September 30, 1977 are Plan 1 members. Those who joined on or after October 1, 1977 are Plan 2 members. Effective July 1, 2003, the LEOFF Plan 2 Retirement Board was established to provide governance of LEOFF Plan 2. The Board's duties include adopting contribution rates and recommending policy changes to the Legislature for the LEOFF Plan 2 retirement plan. Effective January 1, 2003, firefighter emergency medical technicians (EMTs) may transfer PERS Plan 1 or Plan 2 service credit to LEOFF Plan 2 if while employed for the city, town, county or district, the EMT's job was relocated to a fire department from another city, town, county or district. LEOFF defined benefits are financed from a combination of investment earnings, employer and employee contributions, and a special funding situation in which the state pays the remainder through state legislative appropriations. LEOFF retirement benefit provisions are established in state statute and may be amended only by the State Legislature. Plan 1 retirement benefits are vested after an employee completes five years of eligible service. Plan 1 members are eligible for retirement with five years of service at the age of 50. The benefit per year of service calculated as a percent of final average salary is as follows: Percent of Final Term of Seri ice Average Salary 20 or more ears 2.0% 10 but less than 20 ears 1.5% 5 but less than 10 ears 1.0% The final average salary is the basic monthly salary received at the time of retirement, provided a member has held the same position or rank for 12 months preceding the date of retirement. Otherwise, it is the average of the highest consecutive 24 months' salary within the last 10 years of service. If membership was established in LEOFF after February 18, 1974, the service retirement benefit is capped at 60 percent of final average salary. A cost-of-living allowance is granted(indexed to the Seattle Consumer Price Index.) Plan 2 retirement benefits are vested after an employee completes five yearsofeligible service. Plan 2 members may retire at the age of 50 with 20 years of service,or at age 53 with five years of service, with an allowance of 2 percent of the final average salary per year of service. The final average salary is based on the highest consecutive 60 months. Plan 2 retirements prior to age 53 are reduced 3 percent for each year that the benefit commences prior to age 53. There is no cap on years of service credit; and a cost-of-living allowance is granted(indexed to the Seattle Consumer Price Index),capped at 3 percent annually. The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-37 Washington State Auditors Office 59 City of Renton, Washington 2004 Comprehensive Annual Financial Report There are 368 participating employers in LEOFF. Membership in LEOFF consisted of the following as of the latest actuarial valuation date for the plans of September 30,2003: Retirees and Beneficiaries Receiving Benefits 8,370 Terminated Plan Members Entitled To But Not Yet Receiving Benefits 453 Active Plan Members Vested 11,548 Active Plan Members Non-vested 4,003 Total 24.374 Funding Policy Starting on July 1, 2000, Plan 1 employers and employees will contribute zero percent as long as the plan remains fully funded. Employer and employee contribution rates are developed by the Office of the State Actuary to fully fund the plan. Plan 2 employer and employees are required to pay at the level adopted by the Department of Retirement Systems in accordance with Chapter 41.45 RCW. All employers are required to contribute at the level required by state law. The Legislature, by means of a special funding arrangement, appropriated money from the state General Fund to supplement the current service liability and fund the prior service cost of Plan 2 in accordance with the requirements of the Pension Funding Council. However, this special funding situation is not mandated by the state constitution and this funding requirement could be returned to the employers by a change in statute. The methods used to determine the contribution rates are established under state statute in accordance with chapters 41.26 and 41.45 RCW. The required contribution rates expressed as a percentage of current-year covered payroll, as of December 31, 2004, were as follows: Contributor LEOFF Plan 1 LEOFF Plan 2 Employer* .19% 3.25%** Employee .00% 5.09% State N/A 2.03% * The employer rates include the employer administration expense fee currently at.19%. ** The employer rate for ports and universities is 5.28%. Both the City and the employees made the required contributions. The City's required contributions for years ended December 31,were as follows: Year LEOFF Plan 1 LEOFF Plan 2 2004 $3,128 $433,463 2003 $3,632 $403,392 2002 $3,609 $369,533 The notes to the financial statements are an integral part of this statement. 4-38 Basic Financial Statements Washington State Auditors Office 60 2004 Comprehensive Annual Financial Report City of Renton, Washington Fire Fighter's Pension Plan Description The Fire Fighter's Pension Plan is a closed, single-employer, defined benefit pension plan established in accordance with RCW 41.18 and Renton Municipal Code. This plan provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. This system was established for fire fighters employed prior to March 1, 1970,when the LEOFF retirement system was established. The retirement benefits vest after 20 years of service. Members may retire after 25 years of service regardless of age;and after age 50 with 20 or more years of service. At December 31, 2004, there were 49 members in the System: Retirees and Beneficiaries Receiving Benefits 44 Retirees Currently Receiving Full Retirement Through LEOFF 5 Active Plan Members Vested 0 Active Plan Members Non-vested 0 Total 49 3 Funding Policy Under State law, the Fire Fighter's Pension Plan is provided an allocation of all monies received by the State from taxes on fire insurance premiums; interest earnings; member contributions made prior to the inception of LEOFF;and City contributions required to meet projected future pension obligations. Costs of administering the Fire Fighter's Pension Plan are paid by the Plan. For 2004,this cost was$7,099. An actuarial valuation is done every two years and was completed as of January 1, 2005. The recap of the last three valuations is as follows: t nfunded Actuarial Actuarial Actuarial Accrued Accrued 1.A,- L as Valuation Value of Liabilities Liabilities Co%ered a of Date— Assets Entry Age (1..-tAL) Funded Pa%roll Co%Bred January I`° in millions in millions in millions Ratio in millions Payroll 2001 $7,067 $6,780 ' 104% $0 - 2003 $9,189 $6,472r ' 142% $0 - 2005 $7,777 $6,283 $1,494 124% $0 - Significant actuarial assumptions used in the valuation include: 1) three percent (3%) inflation rate, 2) five and one half percent(5.5%) investment return, compounded annually; 3) four percent (4%) salary increase annually; 4) four(4 %) percent post-retirement benefit increase annually; 5) u_. level dollar amortization method; and 6) 30-year closed amortization period as of January 1, 2000. All assets are carried on a market value basis. There were no material changes to the benefit provisions, actuarial funding method (the modified aggregate cost method) or other significant factors that affect contributions required. The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-39 Washington State Auditor's Office 61 City of Renton, Washington 2004 Comprehensive Annual Financial Report The Annual Required Contribution(ARC) was computed using an alternate funding method, the Entry Age Normal Cost Method. Under this method the projected benefits are allocated on a level basis as a percentage of salary over the earnings of each individual between entry age and assumed exit age. The amount allocated to each year is called the Normal Cost and the portion of the Actuarial Present Value of all benefits not provided for by future Normal Cost payments is called the Actuarial Accrued Liability. Since all members have already retired,the amount of the Normal Cost is zero. The Unfunded Actuarial Accrued Liability (UAAL) is the Actuarial Accrued Liability minus the actuarial value of the Fund's assets. The actuarial accrued liability is equal to the present value of benefits.The three-year trend of annual pension cost and net pension obligation is recapped as follows: annual total Fiscal Required Interest on tnnual Contt ibu- 1 car Omni- Net Pension tRC Pension lion(Paid Ending hution Obligation .tdjust- Cost from Fire Change in Nl'O Dec.31 (.tRC) (\PO) went (. PC) Premiums) \PO Balance 2002 $0 IlWrgalillIETOMI $654 $55,730 S 55,076 $ 118,095 2003 SO $ 7,086 $ 8,433 $1347 $63,088 $61,741 $ 179,836) 2004 205,680 $ 10,790 $ 13,047 $(203,423) $63,151 $266,574) $446,410 Employees are not required to make contributions. The contributions to the System for 2004 include$70,250 from fire insurance premiums and$492,419 of investment income. In the past, we did not subtract disbursements from the fund for non-pension payments (administrative and medical expenses paid out of the fund) from employer contributions. After reviewing GASB comments and procedures, we believe that these should be subtracted from employer contributions, even if it results in negative contributions. Also in the past years,we constrained the annual required contribution(ARC)to be non-negative, even though there has been a negative unfunded liability for the pension plan. We have now removed this constraint. As a result of these changes, the annual required contribution and the annual pension cost are actually negative for 2004. The Net Pension Obligation moves from ($179, 836) to ($446,410) and is included in the City of Renton's General Fund as a liability. It is our understanding that GASB prefers that funds do not re-state previous statements, so we have not changed any amounts prior to 12/31/2003. NOTE 7. OTHER POST EMPLOYMENT BENEFITS In addition to the pension benefits described in Note 6, the City provides post employment benefits in accordance with State statute to all LEOFF I (law enforcement officers and fire fighters hired prior to 10/1/77) and Fire Pension (fire fighters hired prior to 3/1/70) retirees. Currently there are 98 LEOFF I retirees who receive necessary medical and hospitalization coverage and five retirees who are covered solely by the Fire Pension Plan and receive medical The notes to the financial statements are an integral part of this statement. 4-40 Basic Financial Statements Washington State Auditor's Office 62 2004 Comprehensive Annual Financial Report City of Renton, Washington coverage limited to treatment of service-related disabilities only. Expenditures for post employment health care benefits are recognized as retirees report claims. The City does not have a funding policy at this time and no assets are designated for this purpose. During the year, expenditures of$760,624 were recognized for post employment health care. State statute provides that the City's responsibility for medical payments of LEOFF I retirees is secondary to any other coverage retirees receive or are eligible to receive. The City recognizes a potential savings exists when retirees utilize Medicare as primary coverage and the City for secondary coverage and ineligible expenses. Therefore, upon reaching age 65, the City requires the retirees to apply for and utilize Medicare Part B coverage. The City reimburses these Medicare premiums at an average cost of approximately $66.60 per month for forty-four (44) LEOFF I retirees and five(5) Fire Pension retirees. NOTE 8. CONTINGENCIES Litigation The City has recorded in its financial statements all material liabilities, including an estimate for situations which are not yet resolved but where, based on available information, management believes it is probable that the City will have to make payment. In the opinion of management, the City's insurance policies and/or self-insurance reserves are adequate to pay all known or pending claims. Contingencies under Grant Provisions The City participates in a number of federal and state assisted programs. These grants are subject to audit by the grantors or their representatives. Such audits could result in requests for reimbursement to grantor agencies for expenditures disallowed under the terms of the grants. The City's management believes that such disallowances, if any,will be immaterial. Bond Indentures The City is in compliance with all significant bond indenture and restrictions. Construction Commitments Refer to Note 5. NOTE 9. RISK MANAGEMENT The City of Renton is exposed to various risks of loss related to tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The City of Renton protects itself against unforeseen losses by utilizing a three-pronged risk management approach. First, the City self-funds first level losses through its Insurance Fund. Second, excess insurance is purchased to cover medium and large losses. And third,the City reserves the right to utilize the provisions of RCW 35A.31.060 to fund catastrophic or uninsured losses. This State statute allows cities to levy a non-voted property tax increase to pay for uninsured claims. An analysis of the self-insurance retention levels, limits of insurance, and claims administrators for the major types of coverage is as follows: The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-41 Washington State Auditor's Office 63 City of Renton, Washington 2004 Comprehensive Annual Financial Report Risk Retention Claims Aggregate Type of Coverage Occurrence Administrator Amount Carrier Property $25,000 WA Cities Ins $500,000,000 WA Cities Ins Authority (per occurrence Authority subject to sub- limits) Liability $250,000 WA Cities Ins $14,000,000 WA Cities Ins Authority (per occurrence) Authority Auto Liability $250,000 WA Cities Ins $14,000,000 WA Cities Ins Authority (per occurrence) Authority Boiler and Machinery $5,000 Arthur J.Gallagher $50,000,000 Zurich Public Officers $250,000 WA Cities Ins $10,000,000 WA Cities Ins Authority Authority Crime $10,000 Arthur J.Gallagher $1,000,000 Travelers ' Casualty& Surety Airport Liability $0 Arthur J.Gallagher $50,000,000 Ace Property& Casualty Underground Storage $10,000 Arthur J.Gallagher $1,000,000 Commerce& Tank Industry Worker's Comp $350,000 Johnston& $1,000,000 Midwest Culbertson Casualty Employee Health $210,000 HMA,Inc N/A Safeco During 2004, there were no reductions in insurance coverage, and settlements for the last three years have not exceeded insurance coverage. The City of Renton is a member of the Washington Cities Insurance Authority(WCIA). Utilizing Chapter 48.62 RCW (Self-Insurance Regulation) and Chapter 39.34 RCW (Interlocal Cooperation Act),nine(9)cities originally formed WCIA on January 1, 1981. WCIA was created for the purpose of providing a pooling mechanism for jointly purchasing insurance,jointly self- insuring, and/or jointly contracting for risk management services. WCIA has a total of 108 members. New members initially contract for a three-year term and thereafter automatically renew on an annual basis. A one-year withdrawal notice is required before membership can be terminated. Termination does not relieve a former member from its unresolved loss history incurred during membership. Liability coverage is written on an occurrence basis, without deductibles. Coverage includes general,automobile, police, public officials' errors or omissions, stop-gap,and employee benefits liability. Limits are $3 million per occurrence self insured layer, and $11 million per occurrence in the re-insured excess layer with no annual aggregate except$10 million per member for public officials' errors and omissions. The excess layer is insured by the purchase of reinsurance and insurance. Total limits are $14 million per occurrence. The Board of Directors determines the limits and terms of coverage annually. The notes to the financial statements are an integral part of this statement. 4-42 Basic Financial Statements Washington State Auditor's Office 64 2004 Comprehensive Annual Financial Report City of Renton, Washington Insurance coverage for property, automobile physical damage, fidelity, inland marine, and boiler and machinery are purchased on a group basis. Various deductibles apply by type of coverage. Property insurance and auto physical damage are self-funded from the members' deductible to $250,000 for all perils other than flood and earthquake, and insured above that amount by the purchase of reinsurance. In-house services include risk management consultation, loss control field services, claims and litigation administration, and loss analyses. WCIA contracts for the claims investigation, consultants for personnel issues and land use problems, insurance brokerage, and lobbyist services. WCIA is fully funded by its members, who make annual assessments on a prospectively rated basis, as determined by an outside, independent actuary. The assessment covers loss, loss adjustment, and administrative expenses. As outlined in the interlocal, WCIA retains the right to additionally assess the membership for any funding shortfall. An investment committee, using investment brokers, produces additional revenue by investment of WCIA's assets in financial instruments, which comply with all State guidelines. These revenues directly offset portions of the membership's annual assessment. A Board of Directors governs WCIA, which is comprised of one designated representative from each member. The Board elects an Executive committee and appoints a Treasurer to provide general policy direction for the organization. The WCIA Executive Director reports to the Executive Committee and is responsible for conducting the day-to-day operations of WCIA. The City's Risk Management Program is administered by the Human Resources and Risk Management Administrator, with claims being processed by the independent claims administrators noted above. As of December 31, 2004, the City had accrued the following amounts for outstanding claims: Total Claims Coverage Payable 12/31/2004 Pro.e &Liabili $583,617 Worker's Com i ensation $695,930 Em.to ee Health $1,258,170 Totals S2.537,717 Claims settlements and loss expenses are accrued in the Insurance Fund for the estimated settlement value of both reported and unreported claims. The Insurance Fund is used for collecting interfund premiums from insured funds and departments, and for paying claims settlements. Interfund premiums are assessed on the basis of claims history, number of employees, and value of assets. The following presents changes in claims liabilities the current and previous year: The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-43 Washington State Auditor's Office 65 City of Renton, Washington 2004 Comprehensive Annual Financial Report Property S Worker's Employee 2004 Liability Compensation Health Totals IBNR Claims at Be:innin: of the Year $921,733 $515,270 $1,037,746 $2,474,749 Current Year and Chan:es in Estimates $619,997 $1,849 742 $5,456,855 $7,926,594 Claims Pa ments $958,113 $1,669,082 $5,236,431 $7,863,626 IBNR Claims at End of the Year $583,617 $695,930 $1,258,170 $2,537,717 Property & W orker's Employee 2003 Liability Compensation Health Totals IBNR Claims at Be:innin: of the Year $359,920 $637,322 $883,263 $1,880,505 Current Year and Chan:es in Estimates $2,151,552 $699,655 $5,795,241 $8,646,448 Claims Pa ments $1,589,739 $821,707 $5,640,758 8,052,204 IBNR Claims at End of the Year $921,733 $515,270 $1,037,746 $2,474,749 NOTE 10. INTERFUND TRANSACTIONS Interfund transactions are classified as follows: 1. Services Provided — Transactions that would be treated as revenues, expenditures, or expenses if they involved external organizations, such as buying goods and services or payments in lieu of taxes, are similarly treated when they involve other funds of the City of Renton. 2. Transfers—Transactions to support the operations of other funds are recorded as"Transfers" and classified with "Other Financing Sources or Uses" in the fund statements. Transfers between governmental or proprietary funds are netted as part of the reconciliation to the Government-wide financial statements. 3. Contributions—Contributions to the capital of enterprise or internal service funds, transfers of capital assets between proprietary and governmental funds, transfers to establish or reduce working capital in other funds, and transfers remaining balances when funds are closed are classified non-operating revenue. 4. Loans/Advances—Loans between funds are classified as interfund loans receivable and pay- able or as advances to and from other funds in the fund statements. Interfund loans do not affect total fund equity, but advances to other funds are offset by a reservation of fund equity. Loans and Advances are subject to elimination upon consolidation. As of December 31, 2004, outstanding interfund balances (resulting from various interfund transactions) were as follows: The notes to the financial statements are an integral part of this statement. 4-44 Basic Financial Statements Washington State Auditor's Office 66 • 2004 Comprehensive Annual Financial Report City of Renton, Washington Receh ables Pasables Due From Due To Fund Other Funds Other Funds General Fund $3,999 $994 Parks 0 57 Street 34,928 3,021 CDBG 0 71 Fire Imsact 836 0 Munici sal 1,051,358 0 General Debt 0 1,051,358 General CIP 0 22,486 Waterworks Utilit 40,199 51,919 Air fort 0 2,525 Golf Course 0 72 E I ui.ment Rental 1,181 0 Totals* SI,132,501 SI,132,503 * Difference is the result of rounding individual fund numbers in the aggregate. The following is a reconciliation of interfund advances(expected to be paid within two years): Atl%rices Ad%ances Due From Due To Fund Other Funds Other Funds General Fund $75,000 $0 CDBG 0 75,000 Leased Pro sert 0 500,000 Munici sal Facilities 500,000 0 Totals S575.000 S575.000 The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-45 Washington State Auditor's Office 67 City of Renton, Washington 2004 Comprehensive Annual Financial Report Transfers for 2004 were as follows: Transfer Transfer Fund In Out General $138,700 $3,405,500 Parks 0 350,000 Arterial Street 0 353,500 Street 0 335,000 Library 0 110,000 I%for Art 3,278 0 General Debt 215,000 233,000 Special Assessment 0 10,300 Downtown Parking 0 1,813,700 C.D.Impact 14,000 0 Fire Impact 93,000 215,000 Leased Property 300,000 0 Transportation 107,000 721,000 Municipal 3,118,500 214,000 General CIP 2,574,500 3,278 Waterworks 10,300 0 Equipment Rental 0 0 Insurance Fund 1,190,000 0 Totals S7,764,278 S7,764,278 NOTE 11. NET ASSETS The government-wide and business type fund financial statements utilize a net asset presentation. Net assets are the difference between assets and liabilities. Net assets are categorized as investments in capital assets(net of related debt), restricted,and unrestricted. A. Investment in Capital Assets(net of related debt) is intended to reflect the portion of net assets which are associated with non-liquid, capital assets less outstanding capital asset related debt. The net related debt is the debt less the outstanding liquid assets and any associated unamortized costs. B. Restricted assets are liquid assets(generated from revenues and not bond proceeds)which have third party (statutory, bond covenant, or granting agency) limitations on their use. The City would typically use restricted assets first, as appropriated opportunities arise, but reserve the right to selectively defer the use thereof to a future project or replacement equipment acquisition. The notes to the financial statements are an integral part of this statement. 4-46 Basic Financial Statements Washington State Auditor's Office 68 arum 2004 Comprehensive Annual Financial Report City of Renton, Washington Restricted assets are as follows: Fund Purpose Amount HoteVMotel Tax Tourism $269,848 Arterial Street Road Construction 204,418 CDBG Advance of Local Government Block Grants 42,762 Cable Communications Cable Development 209,978 Community Development Impact Mitigation for Park Development 300,411 Municipal Facilities Capital Projects 7,108,818 Capital Projects General Governmental Capital Projects 8,304,569 Fire Impact Mitigation for Fire Improvements 767,337 Transportation Impact Mitigation for Transportation Projects 4,252,254 Waterworks Debt Service Reserves 3,114,332 Golf Course Debt Service Reserves 441,358 Totals 525,016,085 C. Unrestricted assets represent unrestricted liquid assets. The City's management may have plans or tentative commitments to expend resources for certain purposes in future periods. Further legal action will be required to authorize the actual expenses or expenditures. NOTE 12. PRIOR YEAR RESTATEMENTS The 1% for Art fund financial statements record a prior period adjustment in the amount of $3,842. This was due to an error in accounting resulting in overstatement of interest earnings accrual in 2003. Prior to 2004, the City did not accrue Shared Revenue due to the City from the State of Washington. Beginning in 2004 this receivable was recorded and resulted in a prior period adjustment in the General Fund of$2,982.661. NOTE 13. SHORT TERM DEBT Short-term debt is defined as debt with maturity of one year or less from the date of issuance. The City had no short-term debt in 2004. NOTE 14. LONG TERM DEBT The City of Renton's long-term debt consists of General Obligation Debt, repaid mainly from general governmental revenue sources and Proprietary Debt, repaid from proprietary revenues. These debts are accounted for in the following areas: 1) The outstanding general obligation debt and special assessment debt are reported in the government-wide financial statements 2) The repayment, or debt service of the same, is recorded in the Debt Service Funds; and 3) The proprietary debt liability and repayment of the same are reported in individual Proprietary Funds. Outstanding debt issues as of December 31, 2004 are as follows: The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-47 Washington State Auditor's Office 69 City of Renton, Washington 2004 Comprehensive Annual Financial Report Original Issued Nlaturit) Issued I pe of Debt Interest Rates Date Date Amount GOVERNMENTAL DEBT: General Obligation Bonds: Limited 1994 G O Bonds 4.60%-6.30% 12/01/94 12/01/04 $980,000 1996 G 0 Bonds 4.25%5.40% 10/15/96 10/15/06 553,337 1997 G O Refunding Bonds 5.25%-5.55% 05/01/97 12/01/06 2,683,827 1997 G 0 Bonds 5.55%x5.75% 05/01/97 12/01/17 14,697,744 2000 G O Valley Comm Bonds 5.31% 09/15/00 12/01/15 2,551,600 2001 GO Refunding Bonds 2.10%-4.85% 10/18/01 12/01/17 13,505,000 2001 G O Bonds 4.90%-5.00% 10/18/01 12/01/21 6,000,000 2002 GO Bonds 2.50%-5.00% 7/15/02 12/01/22 3,895,000 SUBTOTAL LIMITED GO $44,866,508 Unlimited 1993 G O Refunding Bonds-Senior Housing 2.70%-5.20% J 09/01/93 ( 02/01/09 I $4,270,000 SUBTOTAL UNLIMITED GO $4,270,000 TOTAL GENERAL OBLIGATION BONDS $49,136,508 Installment Contracts: Certificates of Participation 4.51% I 09/01/98 06/01/08 I $278,172 TOTAL INSTALLMENT CONTRACTS $278,172 Employee Leave Benefits(Primarily General Fund $4,042,248 'Obligations) '� 1 TOTAL GOVERNMENTAL-TYPE DEBT $53,456,928 BUSINESS-TYPE DEBT: Revenue Bonds: 1998 Water/Sewer Refunding 3.70%-5.10% 03/01/98 _ 06/01/13 $6,120,000 1999 Golf System Refunding 3.25%-5.30% 04/01/99 12/01/15 5,040,000 2002 Water/Sewer 2.50°/.-5.25% 07/01/02 12/01/15 11,980,000 2003 Water/Sewer Refunding 2.00-3.70% 10/1/03 06/01/13 8,035,000 2004 Water/Sewer 3.55%-5.00% 11/01/04 12/01/27 10,335,000 TOTAL REVENUE BONDS $41,510,000 Public Works Trust Fund Loans: Sierra Heights Sewer Improvements 3.00% 10/20/92 07/01/12 $888,462 Central Renton Sewer Replacement 1.00% 06/14/93 07/01/15 1,631,800 East Renton Interceptor 2.00% 06/14/93 07/01/13 2,542,704 Dayton Avenue NE 2.00% 05/24/94 07/01/14 96,958 Sanitary Sewer Grouting 2.00% 05/19/94 07/01/04 349,011 NE 27 /Aberdeen Drainage Improvements 1.00% 06/27/95 07/01/15 731,000 ' East Kennydale Interceptor 2.00% 06/26/96 07/01/16 2,093,740 Honeycreek Interceptor 2.00% 06/26/96 07/01/16 1,840,568 Corrosion Control Treatment Facilities 1.00% 03/26/96 07/01/17 1,106,000 Maplewood Water Improvement 0.50% 1/22/02 7/1/06 425,873 Const.CT Pipeline for Wells 0.50% 11/5/02 7/1/22 522,180 Maplewood Water Improvement 0.50% 07/01/04 06/30/24 1,030,000 TOTAL PUBLIC WORKS TRUST FUND LOANS $13,258,296 Operating Leases: Golf Course Lease 3.81% I 4/1/03 4/1/06 I $73,780 TOTAL OPERATING LEASES $73,780 Employee Leave Benefits $345,083 TOTAL BUSINESS-TYPE DEBT $55,187,159 TOTAL A.101. VI ISM El)ON OI ISI.‘\DI\G DEBT AS OF DE('I lBI:R 31,2004 S108.644,1187 The notes to the financial statements are an integral part of this statement. 4.48 Basic Financial Statements Washington State Auditors Office 70 2004 Comprehensive Annual Financial Report City of Renton, Washington For outstanding debt additions and retirements are summarized as follows: ' Balanced Balanced Due Oned On ed llithinOne 1)pe of Debt 111 01 2004 .tdditions Deductions 12 31'2004 bear GOVERNMENTAL DEBT: General Obligation Bonds: L Limited 1994 G O Bonds $35,000 $0 $35,000 0 0 f 1996 G O Bonds 386,012 0 259,000 127,012 15,341 1997 G O Refunding Bonds 1,834,253 0 629,856 1,204,397 775,364 t` 1997 G O Bonds 2,037,744 0 0 , 2,037,744 0 2000 G O Valley Comm Bonds 2,193,000 0 139,000 2,054,000 146,000 r 2001 G O Refunding Bonds 13,195,000 0 0 13,195,000 0 P-- 2001 G O Bonds 6,000,000 0 0 , 6,000,000 0 2002 G O Bonds 3,760,000 0 140,000 3,620,000 145,000 SUBTOTAL LIMITED GO $29,441,009 $0 , $1,202,856 $28,238,153 $1,081,705 Unlimited 1993 G O Refunding Bonds-Senior Housing $2,665,000 $0 $385,000 $2,280,000 $410,000 SUBTOTAL UNLIMITED GO $2,665,000 SO S385,000 $2,280,000 $410,000 TOTAL GENERAL OBLIGATION BONDS $32,106,009 $0 $1,587,856 $30,518,153 $1,491,705 Installment Contracts: Certificates of Participation 139,972 $0 $28,722 $111,250 $30,033 TOTAL INSTALLMENT CONTRACTS $139,972 $0 $28,722 $111,250 $30,033 Employee Leave Benefits(Primarily General $4,109,111 $251,796 $146,489 $4,507,396 $2,203,025 Fund Obligations) ' TOTAL GENERAL OBLIGATION DEBT $36,355,092 $251,796 $1,763,067 $35,136,799 $3,724,763 BUSINESS-TYPE DEBT: Revenue Bonds: 1998 Water/Sewer Refunding 5,300,000 0 255,000 5,045,000 495,000 1999 Golf System Refunding 3,870,000 0 250,000 3,620,000 260,000 2002 Water/Sewer 11,865,000 0 120,000 11,745,000 135,000 2003 Water/Sewer Refunding 8,035,000 0 1,100,000 6,935,000 1,000,000 2004 Water/Sewer 0 10,335,000 0 10,335,000 0 TOTAL REVENUE BONDS $29,070,000 10,335,000 $1,725,000 $37,680,000 , $1,890,000 Public Works Trust Fund Loans: Sierra Heights Sewer Improvements $230,783 $0 $25,642 $205,141 $25,642 Central Renton Sewer Replacement 978,870 0 87,484 891,386 87,483 East Renton Interceptor 1,345,700 0 134,570 1,211,130 134,570 • Dayton Avenue NE 56,134 0 5,103 51,031 5,103 Sanitary Sewer Grouting 61,803 0 61,803 0 0 NE 27th/Aberdeen Drainage Improvements 511,077 0 42,590 468,487 42,590 East Kennydale Interceptor 1,519,107 0 116,855 1,402,252 116,855 . Honeycreek Interceptor 1,259,336 0 96,872 1,162,464 96,872 Corrosion Control Treatment Facilities 690,997 0 49,357 641,640 49,357 Maplewood Water Improvement 403,459 141,958 30,301 , 515,116 30,301 Const.CT Pipeline for Wells 522,180 292,347 42,870 771,657 42,870 ., Maplewood Water Improvements 0 1,030,000 0 1,030,000 0 TOTAL PUBLIC WORKS TRUST FUND $7,579,446 $1,464,305 $693,447 $8,350,304 $631,643 LOANS Operating Leases: i= Golf Course Cart Lease 58,105 0 24,271 33,834 25,212 TOTAL OPERATING LEASES 58,105 SO $24,271 $33,834 $25,212 Employee Leave Benefits $365,319 $199,099 $238,073 $326,345 $188,070 ` TOTAL BUSINESS-TYPE DEBT $37,072,870 $11,998,404 $2,680,791 $46,390,483 $2,734,925 '- GRAN') 10 F kLS S"3.427,962 512.250,200 54,443.858 581,527.282 56.459.688 The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-49 Washington State Auditors Office 71 City of Renton, Washington 2004 Comprehensive Annual Financial Report DEEP DISCOUNT DEBT The 1996 Limited General Obligation Bond Issue included capital appreciation bonds that are issued at a deep discount. The deep-discount debt will mature in the years 2005 and 2006 with an accreted value of$25,000 and $194,000 respectively. The deep-discount debt is reported in the Government-wide financial statements in the amount of $127,012, net of the remaining unamortized discount. The 1997 Limited General Obligation Bond issue included capital appreciation bonds that were issued at a deep discount. The deep-discount debt will mature in the years 2006, 2007, and 2008 and 2009 with an accreted value of $335,000, $1,245,000, $1,250,000 and 1,000,000, respectively. The deep-discount debt is reported in the Government-wide financial statements in the amount of$2,037,744, net of the remaining unamortized discount. SPECIAL ASSESSMENT DEBT WITH GOVERNMENTAL COMMITMENT As of December 31, 2004 the City of Renton has no special assessment debt outstanding. DEBT LIMIT CAPACITIES State law provides that debt cannot be incurred in excess of the following percentages of the value of the taxable property of the City: 1.5 percent without a vote of the people provided the indebtedness with a vote is 1 percent or less; 2.5 percent with a vote of the people; 5.0 percent with a vote of the people, provided the indebtedness in excess of 2.5 percent is for utilities; and 7.5 percent with a vote of the people provided the indebtedness in excess of 5.0 percent is for open space development and parks facilities. Table 5 in the Statistical Section shows the computation of legal debt margin for general and special purpose capacities for the City of Renton. ANNUAL DEBT SERVICE REQUIREMENTS The annual debt service requirements to maturity, including principal and interest, for long-term debt as of December 31, 2004 are as follows: Governmental Activities Business-type Activities Year Ending December 31 Principle Interest Principle Interest 2005 $1,781,738 $1,818,457 $2,546,855 $1,744,830 2006 1,623,350 1,825,527 2,644,475 1,677,925 2007 1,686,763 1,819,024 2,710,854 1,600,773 2008 1,559,551 1,814,989 2,790,854 1,510,063 2009 1,665,000 1,688,288 2,870,854 1,424,230 2010-2014 9,300,000 4,899,941 12,977,951 5,679,194 2015-2019 9,543,000 2,413,763 7,117,043 3,914,481 2020-2024 3,970,000 321,250 7,365,267 2,352,031 2025-2027 5,040,000 512,000 Totals 531,129,402 S16,601,239 S46.064,153 520,415,527 The notes to the financial statements are an integral part of this statement. 4-50 Basic Financial Statements Washington State Auditor's Office 72 2004 Comprehensive Annual Financial Report City of Renton, Washington AMOUNT AVAILABLE FOR DEBT SERVICE Fund balances that have been reserved for debt repayment are $486,894 in the debt service funds. DEBT LIMITATIONS Refer to Table 5 in the Statistical section for the computation of Legal Debt Margin. NOTE 15-DEFERRED CHARGES IN PROPRIETARY FUNDS As of December 31, 2004, the Waterworks Utility Fund had deferred charges and other assets in the amount of$888,729 for debt issue costs on the 2002-2004 Revenue Bonds. This amount will be fully amortized by 2022. The Golf Course Fund amount was $49,314 for the 1999 Refunded Bond debt issue costs and discount. This amount will be fully amortized by 2016. NOTE 16. SEGMENT INFORMATION An identifiable activity (or grouping of activities) required to be accounted for separately, which (a) is reported as or within an enterprise fund, (b) for which one or more revenue bonds are outstanding, and(c)where the revenue stream is pledged for payment of, are required to disclose segment information. The City of Renton has no required segment information to disclose for 2003. NOTE 17. JOINT VENTURES A joint venture is a legal entity or other organization that results from a contractual agreement and that is owned, operated, or governed by two or more participants as a separate and specific activity subject to joint control in which the participants retain(a)an on-going financial interest or (b)an on-going financial responsibility. The City participates in one joint venture. VALLEY COMMUNICATIONS CENTER The "Valley Communications Center" was established August 20, 1976, when an Interlocal Agreement was entered into by four original participating municipal corporations, including the cities of Renton, Kent, Auburn, and Tukwila, and Federal Way which was formally admitted during 2000. The agreement is sanctioned by the provisions and terms of the Interlocal Cooperation Act pursuant to RCW 39.34. The initial duration of the agreement was five years, and thereafter is automatically extended for consecutive five-year periods. The purpose of the joint operation, hereafter referred to as Valley Comm, is to provide improved consolidated emergency communications (dispatch) services for police, fire, and medical aid, to the five participating cities and to several subscribing agencies which include: King County Fire Districts 2, 17 (Black Diamond), 20, 26, 40, 43, 44, 47; City of Pacific Police and Fire Departments;City of Black Diamond Police Department; City of Des Moines Police Department; SeaTac Fire Department; North Highline Fire Department; King County EMS Units; and Vashon The notes to the financial statements are an integral part of this statement. Basic Financial Statements 4-51 Washington State Auditor's Office 73 City of Renton, Washington 2004 Comprehensive Annual Financial Report Island Fire Department. Separate agreements between Valley Comm and the subscribing agencies have been executed,which set forth conditions of services and rates charged. The City of Renton reports its share of equity interest in the Governmental Activities column within the Government-wide financial statements under non-current assets. The following is condensed(unaudited) financial information as of December 31,2004, on Valley Comm: Valles Comm Renton Interest Assets $24,053,358 22.43% * Liabilities $393,809 Total Equity S23,659,548 S4.119.474 *After removing$5,294,309 in assets not subject to the equity interest calculations. Completed Financial Statements for Valley Comm can be obtained from the Valley Communications Center, 23807—98th Ave South,Kent, WA 98031 NOTE 18. SUBSEQUENT EVENTS Although the City did not identify in the 2005 Annual Budget the issuance of any General Obligation Bonds and Water/Sewer Revenue Bonds for project funding, the City does intend to issue up to$45 million in general obligation debt in 2005 to fund capital improvement projects. The notes to the financial statements are an integral part of this statement. 4-52 Basic Financial Statements Washington State Auditor's Office 74 2004 Comprehensive Annual Financial Report City of Renton, Washington r SCHEDULE OF REVENUES,EXPENDITURES,AND CHANGES IN FUND BALANCES BUDGET TO ACTUAL-GENERAL FUND December 31,2004 ACTUAL BUDGET TO GAAP ACTUAL BUDGETED AMOUNTS BUDGETARY DIFFERENCES GAAP ORGINIAL FINAL BASIS OVER(UNDER) BASIS REVENUES Taxes $ 35,071,800 $ 35,071,800 $ 35,621,890 $ (168,911) $ 35,452,979 Licenses and permits 1,806,100 1,806,100 2,661,889 860 2,662,749 Intergovernmental revenues 1,896,600 1,973,300 2,223,645 123,576 2,347,221 Charges for services 1,548,800 1,551,400 1,988,112 10,284 1,998,396 F = Fines and forfeits 956,100 956,100 980,794 (15,990) 964,804 Interfund revenues 2,629,300 2,629,300 2,613,662 (624) 2,613,038 Contnbutions 25,000 25,000 104,804 - 104,804 Interest 560,000 560,000 334,982 266,916 601,898 Miscellaneous revenues 118,200 223,200 109,496 (32) 109,464 TOTAL REVENUES $ 44,611,900 $ 44,796,200 $ 46,639,274 $ 216,079 $ 46,855,353 P EXPENDITURES Current: General government $ 11,157,200 $ 11,700,900 $ 10,734,275 $ 234,772 $ 10,969,047 Security of persons and property 26,992,500 27,269,900 25,975,061 1,487,552 27,462,613 Physical environment 2,203,500 2,210,500 2,086,183 115,594 2,201,777 Economic environment 4,048,600 4,199,900 3,793,418 157,959 3,951,377 Mental&physical health 10,600 10,600 11,723 - 11,723 Culture&recreation 68,700 68,700 34,686 - 34,686 Capital outlay 45,000 79,500 75,784 (17) 75,767 TOTAL EXPENDITURES $ 44,526,100 $ 45,540,000 $ 42,711,130 $ 1,995,860 $ 44,706,990 EXCESS(DEFICIENCY)OF REVENUES OVER EXPENDITURES $ 85,800 $ (743,800) $ 3,928,144 $ (1,779,781) $ 2,148,363 OTHER FINANCING SOURCES(USES) Transfer in $ 138,700 $ 138,700 $ 138,700 $ - $ 138,700 Transfer(out) (980,500) (3,405,500) (3,405,500) - (3,405,500) Sale of capital assets - - 2,325 - 2,325 TOTAL OTHER FINANCE SOURCES(USES) $ (841,800) $ (3,266,800) $ (3,264,475) $ - $ (3,264,475) EXCESS(DEFICIENCY)OF REVENUES AND OTHER FINANCING SOURCES OVER EXPENDITURES&OTHER FINANCING USES $ (756,000) $ (4,010,600) $ 663,669 $ (1,779,781) $ (1,116,112) FUND BALANCE JANUARY 1 $ 826,000 $ 4,080,600 $ 6,164,577 $ 676,787 $ 6,841,364 Prior Priod Adjustment - - - 2,986,493 2,986,493 �i. FUND BALANCES JANUARY 1 RESTATED $ 826,000 $ 4,080,600 $ 6,164,577 $ 3,663,280 $ 9,827,857 FUND BALANCE DECEMBER 31 $ 70,000 $ 70,000 $ 6,828,246 $ 1,883,499 $ 8,711,745 1 Required Supplemental Information 5-1 t Washington State Auditor's Office 1. 75 City of Renton, Washington 2004 Comprehensive Annual Financial Report SCHEDULE OF REVENUES,EXPENDITURES,AND CHANGES IN FUND BALANCES BUDGET TO ACTUAL-PARKS FUND December 31,2004 ACTUAL BUDGET TO GAAP ACTUAL BUDGETED AMOUNTS BUDGETARY DIFFERENCES GAAP ORGINIAL FINAL BASIS OVER(UNDER) BASIS REVENUES Taxes $ 8,007,200 $ 8,007,200 $ 7,626,462 $ (6,797) $ 7,619,665 Intergovernmental revenues - - 4,500 - 4,500 Charges for services 1,865,000 1,865,000 2,025,033 (15,772) 2,009,261 Contrbutions 3,100 3,100 16,840 50,000 66,840 Interest 30,000 30,000 4,391 (4,391) - Miscellaneous revenues - - 879 (3) 876 TOTAL REVENUES $ 9,905,300 $ 9,905,300 $ 9,678,105 $ 23,037 $ 9,701,142 EXPENDITURES Current: General government $ 2,613,500 $ 2,619,600 $ 2,540,433 $ 77,588 $ 2,618,021 Economic environment 544,100 545,700 469,904 16,498 486,402 Culture&recreation 6,954,400 7,035,200 6,821,097 178,170 6,999,267 Capital outlay 158,300 158,300 169,363 - 169,363 TOTAL EXPENDITURES $ 10,270,300 $ 10,358,800 $ 10,000,797 $ 272,256 $ 10,273,053 EXCESS(DEFICIENCY)OF REVENUES OVER EXPENDITURES $ (365,000) $ (453,500) $ (322,692) $ (249,219) $ (571,911) FUND BALANCE JANUARY 1 365,000 803,500 1,625,841 267,633 1,893,474 FUND BALANCES JANUARY 1 RESTATED $ 365,000 $ 803,500 $ 1,625,841 $ 267,633 $ 1,893,474 FUND BALANCE DECEMBER 31 $ - $ - $ 953,149 $ 18,414 $ 971,563 5-2 Required Supplemental Information Washington State Auditor's Office 76 MCAG NO.0428 CITY OF RENTON SCHEDULE 16 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS September 8,2005 FOR THE YEAR ENDED DECEMBER 31,2004 Page 1 of 1 GRANTOR/ CURRENT PASS-THROUGH GRANTOR FEDERAL OTHER YEAR PROGRAM TITLE CFDA NO. I.D.NO. EXPENDITURES U.S.DEPT OF JUSTICE DIRECT PROGRAM LOCAL LAW ENFORCEMENT BLOCK GRANT 16.592 2001LBBX2826 1,783 LOCAL LAW ENFORCEMENT BLOCK GRANT 16.592 2003LB8X0156 16,352 LOCAL LAW ENFORCEMENT BLOCK GRANT 16.592 2002LBBX1201 41,699 TOTAL CFDA# 59,834 BULLETPROOF VEST PARTNERSHIP PROGRAM 16-607 15-0404-0-1-754 8,375 TOTAL DEPT OF JUSTICE 68,209 r U.S.DEPT OF AGRICULTURE INDIRECT AWARD FROM WA STATE OFFICE OF SUPERINTENDENT OF PUBLIC SCHOOLS SUMMER FOOD PROGRAM 10.559 17-908 17,198 TOTAL DEPARTMENT OF AGRICULTURE 17,198 U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT INDIRECT AWARD FROM KING COUNTY CDBG HOUSING ASSISTANCE PROGRAM 14.218 HCD/C751-04 166,153 CDBG PLANNING AND ADMIN 14.218 HCD/C507-04 48,440 CDBG VISITING NURSE SERVICES 14.218 HCD/C859-04 5,775 CDBG RENTON COMMUNITIES IN SCHOOLS 14.218 HCD/C871-04 10,800 CDBG EMERGENCY FEEDING PROGRAM 14.218 HCD/C865-04 6,720 CDBG ELDERHEALTH NW CONNECTION PROG 14.218 HCD/C855-04 7,001 CDBG DOMESTIC ABUSE WOMENS NETWORK GENERAL 14.218 HCD/C851-04 7,200 CDBG CENTRAL HLTH CNTR OF KING CNTY-DENTAL 14.218 HCD/C845-04 10,800 CDBG MULTI SERVICE CENTER 14.218 HCD/CO-140 6,310 TOTAL DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 269,200 U.S.DEPT OF TRANSPORTATION INDIRECT AWARD FROM WA STATE DOT SR 167/SW 27th St/STRANDER 20.205 STPUL-1276(004) 46,184 SW 7TH ST.LIND AVE SW 20.205 STPH-1292(001) 187,135 RAILROAD CROSSING LK WASHINGTON BLVD 20.205 STPXP-1171(004) 14,690 SR 900 HOV SUPPLEMENT SURVEILLANCE EQUIPMENT 20.205 STPF-M-0900(007) 74,472 NE SUNSET BLVD/DUVALL AVE NE INTERSECTION 20.205 STPH-0900(021) 11,209 SUNSET BOULEVARD/ANACORTES 20.205 P-STPH-TA96(161) 800 TOTAL U.S.DEPT OF TRANSPORTATION INDIRECT AWARD FROM WA STATE DOT 334,490 U.S.DEPARTMENT OF TRANSPORTATION/FEDERAL AVIATION ADMIN DIRECT PROGRAM RUNWAY TAXIWAY LIGHTING PAVING SIGNAGE 20.106 DOT-FA03NM-0084 38,766 SEAPLANE BASE REHABILITATION PROJECT 20.106 DOT-FAO1NM-0077 119,820 TOTAL DEPARTMENT OF TRANSPORTATION/FEDERAL AVIATION ADMIN PROGRAM 158,586 TOTAL U.S.DEPARTMENT OF TRANSPORTATION 493,076 FEDERAL EMERGENCY MANAGEMENT INDIRECT AWARD FROM WA STATE MILITARY DEPT DEPT OF HOMELAND SECURITY STATE DOMESTIC PREPAREDNESS PROG 16.007 97.004 2002-TE-CX-0131 8,939 DEPT OF HOMELAND SECURITY STATE DOMESTIC PREPAREDNESS PROG 16.007 97.004 2003-TE-CX-0131 61,815 ACTIVE SHOOTER HOSTAGE DRILL 97.004 FFY03S-SHSP-011 11,500 TOTAL CFDA# 82,253 EMERGENCY MANAGEMENT PERFORMANCE GRANT 97.042 EMS-2004-GR-0004 22,954 HAZARDOUS MATERIALS PROVIDERS INTEROPERABILITY EXERCISE 97.042 EMS-2004-GR-0004 2,000 TOTAL CFDA# 24,954 SPRINGBROOK FLOODPLAIN MAPPING 97.045 EMS-2004-GR-0029 14,647 PUBLIC ASSISTANCE GRANT FOR 2001 EARTHQUAKE 83.544 EM010481-028 49,322 TOTAL FEDERAL EMERGENCY MANAGEMENT 171,177 TOTAL FEDERAL ASSISTANCE 1,018,859 The Accompanying Notes to the Schedule of Expenditures of Federal Awards are an Integral Part of this Schedule. Washington State Auditor's Office 77 ;,k. MCAG NO.0428 CITY OF RENTON SCHEDULE 16 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS September 8,2005 FOR THE YEAR ENDED DECEMBER 31,2004 Page 1 of 1 GRANTOR/ CURRENT PASS-THROUGH GRANTOR FEDERAL OTHER YEAR PROGRAM TITLE CFDA NO. I.D.NO. EXPENDITURES NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS NOTE 1-BASIS OF ACCOUNTING The schedule is prepared on the same basis of accounting as the City's financial statements.The City uses the modified accrual basis of accounting for governmental funds and agency funds. The accrual basis of accounting is followed in all Proprietary Funds and Pension Trust Funds. NOTE 2-PROGRAM COSTS The amounts shown as current year expenditures represent only federal grant portion of the program costs. Entire program costs,including the City's portion may be more than shown. Washington State Auditor's Office 78 FACTS ABOUT THE STATE AUDITORS OFFICEoR' Fs The State Auditor's Office is established in the state's Constitution and is part of theL9s fs° - NTNG executive branch of state government. The State Auditor is elected by the citizens • of Washington and serves four-year terms. Our mission is to work in cooperation with our audit clients and citizens as an advocate for government accountability. As an elected agency, the State Auditor's Office has the independence ' necessary to objectively perform audits and investigations. Our audits are designed to comply with professional standards as well as to satisfy the requirements of federal, state, and local laws. The State Auditor's Office has 300 employees who are located around the state to deliver our services effectively and efficiently. Approximately 65 percent of our staff are certified public accountants or hold other certifications and advanced degrees. Our regular audits look at financial information and compliance with state,federal and local laws on the part of all local governments, including schools,and all state agencies, including institutions of higher education. We also perform fraud and whistleblower investigations. In addition, the• Legislature can direct our Office to do performance audits of state agencies, programs or specific areas of interest. The results of our audits are widely distributed through a variety of reports, which are available on our web site. We continue to refine our reporting efforts to ensure the results of our audits are useful and understandable. We take our role as partners in accountability seriously.We provide training and technical assistance to governments and have an extensive program to coordinate audit efficiency and to ensure high- quality audits. • State Auditor Brian Sonntag,'CGFM 7 , Chief of Staff Ted Rutt Deputy State Auditor/Director of Audit Chuck Pfeil, CPA Deputy State Auditor/Director of Administration /Legislative Liaison Linda Long, CPA, CGFM Deputy State Auditor/Director of Operations aim Brittain, CPA Local and State Government Liaison Mike Murphy _ Communications Program Manager Mindy Chambers. Main number (360) 902-0370 Web Site Address http:/lwww.sao.wa.gov (SAO FACTS DOC-Rev.08/02) , CITY OF RENTON COUNCIL AGENDA BILL AI#: 8. P- a Submitting Data: For Agenda of: 1/9/2006 Dept/Div/Board.. AJLS/City Clerk Staff Contact Bonnie Walton,x6502 Agenda Status Consent X Subject: Public Hearing.. Street Vacation Petition; portion of Jericho Ave. SE, Correspondence. south of NE 4th St. (Petitioner: Mike Romano, Ordinance X Centurion Development Services; File No. VAC-05- Resolution 005) Old Business Exhibits: New Business Petition, legal and map Study Sessions Resolution setting public hearing Information Recommended Action: Approvals: Set public hearing date of 2/6/2006, and refer to Legal Dept X Planning/Building/Public Works Administrator for Finance Dept recommendations Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF REQUEST: On December 23, 2005, a petition was submitted by Mike Romano, Centurion Development Services, 22617 8th Dr. SE,Bothell, 98021, requesting vacation of the western five feet of Jericho Ave. SE, approximately 287 feet in length, located south of NE 4th St. The Planning/Building/Public Works Department has verified the petition documents and reports that 100% of the abutting property owners have signed the petition. STAFF RECOMMENDATION: Adopt a resolution setting the public hearing on 2/6/2006, and refer the petition to the Planning/Building/Public Works Administrator for determination of advisability of the vacation and need for retention of easements. cc: Karen McFarland Reference: RCW 35.79&RMC 9-14 Y CITY OF RENTON PETITION FOR STREET VACATION DEC 2 3 2000 IN THE CITY OF RENTON RECEIVED CITY CLERK'S OFFICE To the Honorable Mayor and Date %a �3 405 3`01 pry Members of the City Council � City of Renton Circulated By: ?K /ryY( � f(2 m o'/`'0 1055 S. Grady Way Renton, WA 98055 Address: 1,eh `L V7 c t, vi"', ? fir: ✓e, - 1304141 9 6/1 Dear Mayor and Council Members: r Telephone: '/dd ` —02 (03 We, the undersigned property owners abutting a certain portion of public Right-of-Way, respectfully request the vacation of the street or alleyway as described on the attached "Exhibit A"and commonly known as: W• $ TUc,'cL rso•- ZV " fit.. (Insert closest cross streets and reference the street name,i.e.NE Bog Street from Bicycle Alley to Slalom Avenue NE.)' We request a time and place be fixed when this petition will be heard by the City Council. Of the property owners abutting the area of this petition /00 % I 2/3 or more required!of the lineal frontage have agreed and indicated their joining this petition with their signatures below• ), f -7.i„;21 si a re signature a'oh4 NovrlS Cy )Yr6-zs1,3 Ant name1Tt/G'oN A. Y. SVG phone print name phone a l.�� tS Zud7 8tIAC s,r,&Mat, Z/ address/4 01%rr f'DM".do address /SZ30 S — 90 33 property identification number property identification number t Instructions: 1. Insert name of street. (i.e.NE 4th, alleyway east of Sunset Blvd.) 2. Attach complete legal description (i.e. metes and bounds, etc.) 3. Have the applicable property owners provide the following: a) Sign name. (Signatures of owners of 2/3 of lineal frontage must sign. Spouses do not need to sign. Owners in common must sign.) b) Print name and phone number. c) List Property address and King County tax parcel identification number. 4. Attach a map to the petition designating the vacation boundaries. 5. Attach a brief statement of the purpose to be served by the street vacation. 6. Submit$250.00 filing fee with application. SUBMIT PETITION TO THE CITY CLERK, SEVENTH FLOOR, RENTON CITY HALL. PRM-Property Services Administration Administrative\Forms\StreetVacation\Street Vacation Petition.doc 12/30/2005 17:28 FAX 4254863273 CENTURION DEV SVC fj002 JERICHO PLAT REQUEST FOR JERICHO ROW VACATION STATEMENT OF PUBLIC BENEFIT The applicant has an approved preliminary provide 35 new middle-income homes along with newlat 'public rohen ads will improve overall traffic circulation in the area. In addition, road front which will improvements are being provided along Jericho and NE 41h Street age improved traffic flow and safety, which result in The existing right of way west of the Jericho ROW centerline is 5' of Renton Development Review staff requires or desires for construction ter than City required plat road frontage improvements. Jericho is being improved aloof project frontage to the City of Renton's planned ultimate road configurationng the Vacation of 5' of right of way is required in order to achiev . preliminary plat configuration. a the approved Plat of Jericho Job No. 1062-002-004 December 23, 2005 EXHIBIT A LEGAL DESCRIPTION FOR RIGHT-OF-WAY VACATION That portion of the northeast quarter of Section 15, Township 23 North, Range 5 East, Willamette Meridian more particularly described as follows: That portion of the following described property, lying northeasterly of the arc of a circle having a radius of 25 feet; said circle being tangent to a line 42 feet south of and parallel to the centerline of SE 128th Street and tangent to a line 30 feet west of and parallel to the centerline of 144th Avenue SE. TOGETHER WITH the east 10 feet of the below described parcel: The east 105 feet of the north half of the northeast quarter of the northwest quarter of the northeast quarter of said Section 15. LESS County Roads. The right-of-way vacation will encompass the west half of the above described property. See attached Exhibit B. Written by: G. S. L. Checked by: R.A.F. . • G:\ESM-JOBS\1062\002\004\Office\LEGALS\144TH AVE SE VACATION.doc _ CENTERLINE N NE 4TH STREET d- (S.E. 128TH STREET) N88421'13"W A=88'46'24" (- L-38.73' R=25.00' 20' 30' 11 THE WEST 5 FEET OF THE - W ^. EAST 10 FEET OF THE EAST 2 W 105 FEET OF THE NORTH HALF w W (n OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER Z W OF THE NORTHEAST QUARTER W N OF SECTION 15, TOWNSHIP 23 b NORTH, RANGE 5 EAST, W.M. z I Q W LESS COUNTY ROAD ,�. . .. .A \1millQ < �, w 4 I :::".d Wil'•. ,� = H U kr c* Oil- v z o W r ``fir ,,. i —) .....• . 31667 IV , f, 0 qii......ao ,‘: • • • •IRES 9/13/2007 • fed �lih• ..i,,,.,,,.,,,,m+l 20' 30' f2-Zr-C r SCALE: 1 " = 40' mill gm ��. IIIIII 40' 20' 0 40' 80' JOB NO. 1062-D02-004 DATE : 12-23-05 DRAWING NAME : FP-03 DRAWN : G.S.LEWIS CONSULTING ENGINEERS LLC S M 20021120th Avenue PE suit.los ( 0 ;; 144TH AVENUE SE Botha WA 98011-8248 RIGHT OF WAY VACATION 90fl .L MNY (233)616-6115 gp1F1Qy, ((4253 X15-61!{ www.esmcivil.com CLE 0.U" S49 674-1905 EXHIBIT B Civil Engineering I Land Surveying I Land Planning Public Works Project Management Landscape Architecture CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SETTING A HEARING DATE TO VACATE A PORTION OF JERICHO AVENUE SE. (MIKE ROMANO, CENTURION DEVELOPMENT SVCS.; VAC-O5-005) WHEREAS, a Petition has been filed with the City Clerk of the City of Renton on or about December 23, 2005, pursuant to the requirements of RCW 35.79, petitioning for the vacation of a portion of Jericho Avenue SE, as hereinafter more particularly described, and said petition having been signed by the owners of more than two-thirds (2/3) of the property abutting upon said street sought to be vacated, and same being described as follows: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. [The West half of Jericho Avenue SE from NE 4th Street to 287' South.] NOW, 'THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. That the 6th day of February, 2006, at the hour of 7:00 P.M. at the City Council Chambers at City Hall, Renton, King County, Washington, is hereby fixed as the time and place for a public hearing to consider the aforesaid Petition for vacating a portion of Jericho Avenue SE from NE 4th Street, which said hearing date is not more than sixty nor less than twenty days from the date of passage of this Resolution. SECTION IL The City Clerk is hereby authorized and directed to give notice of the time and date of this hearing as provided by RCW 35.79.020 and any and/or all persons interested therein or objecting to this vacation may then appear and be heard thereon, or they may file their written objections thereto with the City Clerk at or prior to the time of hearing on the vacation. 1 RESOLUTION NO. SECTION LEL The City Council shall determine, as provided by RCW 35.79.030, as to whether an appraisal shall be secured to determine their fair market value of the property sought to be vacated as provided for in Ordinance No. 4266, and the amount of compensation to be paid by the Petitioner-Owners to the City for such vacation. The City likewise reserves the right to retain an easement for public utility and related purposes. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1149:1/3/06:ma 2 Plat of Jericho Job No. 1062-002-004 December 23,2005 EXHIBIT A LEGAL DESCRIPTION FOR RIGHT-OF-WAY VACATION That portion of the northeast quarter of Section 15, Township 23 North, Range 5 East, Willamette Meridian more particularly described as follows: That portion of the following described property, lying northeasterly of the arc of a circle having a radius of 25 feet; said circle being tangent to a line 42 feet south of and parallel to the centerline of SE 128th Street and tangent to a line 30 feet west of and parallel to the centerline of 144th Avenue SE. TOGETHER WITH the east 10 feet of the below described parcel: The east 105 feet of the north half of the northeast quarter of the northwest quarter of the northeast quarter of said Section 15. LESS County Roads. The right-of-way vacation will encompass the west half of the above described property. See attached Exhibit B. Written by: G. S. L. Checked by: R.A.F. , G:1ESM-JOBS11062100210041Office\LEGALSl144TH AVE SE VACATION.doc ____ CENTERLINE N NE 4TH STREET (S.E. 128TH STREET) N88'21'13"W =$8'46'24n I L=38.73' (-- R=25.00' 20' 30' 11 THE WEST 5 FEET OF THE -41----- W ^ EAST 10 FEET OF THE EAST 2 W 105 FEET OF THE NORTH HALF w W U) OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER D W OF THE NORTHEAST QUARTER N Z D OF SECTION 15, TOWNSHIP 23 b 1 W NORTH, RANGE 5 EAST, W.M. z I > W TY LESS COU NW ROAD Q ,,,,,.,,. 0 < w TE�FN 4 J = I Og ., ? i Q' U �6' ;� i W 1-- ,,, , 1. �? .. ,_ // g . rJ v W r .•/-7,.. s z ;� ......... �,.',''4 31667 Z , ,: # ' - ...CAO . ‘.1\ i a • 3, •i 141,17'Alla. ,,.,.......,.,,,,,,,,,,,,,wil° 20' 30' 12•Z3-I!3 i SCALE: 1 " = 40' EN Imo. mis — woo. 40' 20' 0 40' 80' JOB NO. 1062-002-004 DATE : 12-23-05 DRAWINGS NAME : FP-03 DRAWN : G.S.LEWIS ssKA CONSULTING ENGINEERS LLC 20021 120th Avuii"PE sk+e.as I ® I e; I Or I 144TH AVENUE SE BMW. WA NMI-8248 RIGHT OF WAY VACATION rcoiaat wa {253?4t5 4143 eoxat (0233�7Y514f www.esmcivil.com "`¢"" 7Q° 6"-706 EXHIBIT B Civil Engineering I Land Surveying I Land Planning Public Works I Project Management I Landscape Architecture CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: For Agenda of: January 9, 2006 Dept/Div/Board.. AJLS/City Clerk Staff Contact Bonnie Walton, City Clerk(x6502) Agenda Status Consent X Subject: Public Hearing.. Certification of 11/8/2005 General Election Results by Correspondence.. King County Records and Elections Ordinance Resolution Old Business Exhibits: New Business Certification by King County Canvassing Board Study Sessions Official Final Results for General&Primary Elections Information X Recommended Action: Approvals: Legal Dept Information Finance Dept Other Fiscal Impact: Expenditure Required... N/A Transfer/Amendment Amount Budgeted N/A Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The 2003 General Election results have been canvassed by the King County Canvassing Board of Election Returns. The certified results are: Council Position No. 1, 4-Year Term: Randy Corman 8,999 Elected Write-In 178 Council Position No. 2, 4-Year Term: Dan Clawson 7,089 Elected Brett Kappenman 3,190 Write-In 37 Council Position No. 6,4-Year Term: Tern Briere 8,480 Elected Write In 123 Municipal Court Judge, 4-Year Term: Terry L. Jurado 5,364 Elected Russ Wilson 5,132 Write-In 25 Of 26,882 registered voters in the City of Renton, a total of 12,902 ballots were cast---a 47.99% General Election turnout. CITY OF RENTON DEC 2 : 75 RECEIVED King County CITY CLERKS OFFICE Records, Elections and Licensing Services Division Department of Executive Services King County Administration Building 500 Fourth Avenue,Room 553 Seattle,WA 98104-2337 206-296-1540 206-296-0108 Fax 711 Tr(Relay STATE OF WASHINGTON) ) SS. COUNTY OF KING ) This is to certify that on November 8,2005 there was held a General Election in King County, Washington, for the election of officers; That the results of said General Election were duly canvassed by the King County Canvassing Board of Election Returns on November 29, 2005, and the results of said canvass are as follows: CITY OF RENTON Council Pos. No. 1,4-Year Term Randy Corman (NP) 8999 ELECTED Write-In 178 Council Pos. No. 2,4-Year Term Brett Kappenman (NP) 3190 Dan Clawson(NP) 7089 ELECTED Write-In 37 Council Pos. No. 6, 4-Year Term Tern Briere(NP) 8480 ELECTED Write-In 123 Municipal Court Judge, 4-Year Term Terry L. Jurado (NP) 5364 ELECTED Russ Wilson (NP) 5132 Write-In 25 Dated at Seattle, King County, Washington, this 9th day of December 2005. OcL � Dean C. Logan, Direct King County Election Results Page 1 of 2 ' gcV era l El ec*ori 0 King County Home 111=211 Ell=11 Comments Search Elections Records, Elections and Licensing Services Division Department of Executive Services ****Official Final**** KING COUNTY 11/29/2005 2:03:36 PM Nov 8,2005 General Election 2005 Page 19 of 49 CITIE City Of Redmond Council -Position 4 Jack Bittner NP 3423 35.94% Kimberly Allen NP 6067 63.71% Write-in 33 0.35% City Of Redmond Council -Position 6 Nancy McCormick NP 7519 97.85% Write-in 165 2.15% CITY OF RENTON Ballots Cast/Registered Voters: 12902/ 26882 47.99% Precincts Counted/Total Precincts: 63/ 63 100.00% City Of Renton Council -Position 1 Randy Corman NP 8999 98.06% Write-in 178 1.94% City Of Renton Council -Position 2 Brett Kappenman NP 3190 30.92% Dan Clawson NP 7089 68.72% Write-in 37 0.36% City Of Renton Council -Position 6 Terri Briere NP 8480 98.57% Write-in 123 1.43% City Of Renton Municipal Court Judge Terry L. Jurado NP 5364 50.98% Russ Wilson NP 5132 48.78% Write-in 25 0.24% CITY OF SAMMAMISH Ballots Cast/Registered Voters: 12637/ 23940 52.79% Precincts Counted/Total Precincts: 44/ 44 100.00% City Of Sammamish Council -Position 1 Lynn Rehn NP 4136 37.00% Kathleen Huckabay NP 7009 62.70% Write-in 34 0.30% City Of Sammamish Council -Position 3 -Short and Full Term Steve Wirrick NP 4312 42.53% Lee Fellinge NP 5798 57.19% Write-in 29 0.29% City Of Sammamish Council - Position 5 Don Gerend NP 7962 97.72% Write-in 186 2.28% http://www.metrokc.gov/elections/2005Nov/resPage19.htm 1/4/2006 King County Election Results Page 1 of 2 King County Home News Services 11= Search Elections Priar E/ec?ion Records, Elections and Licensing Services Division Department of Executive Services Official Cumulative KING COUNTY 9/30/2005 5:23:13 PM Sep 30,2005 September 20, 2005 Page 13 of 20 CITIES CITY OF RENTON Ballots CastRegistered Voters: 7559/ 26571 28.45% Precincts Counted/Total Precincts: 63/ 63 100.00% City Of Renton Municipal Court Judge Mychal Schwartz 2034 30.09% Terry L. Jurado 2395 35.43% Russ Wilson 2321 34.33% Write-in 10 0.15% CITY OF SEATTLE Ballots Cast/Registered Voters: 105015/ 348876 30.10% Precincts Counted/Total Precincts: 995/ 995 100.00% City Of Seattle Mayor Al Runte 20949 21.99% Christal Olivia Wood 5865 6.16% Chris Hoeppner 1638 1.72% Jeanne E. Dixon 4534 4.76% Luke Williams 3035 3.19% Greg Nickels 54449 57.17% Richard Lee 3788 3.98% Write-in 989 1.04% City Of Seattle Council -Position 2 Darlene Madenwald 12821 13.79% Richard Conlin - 46240 49.75% Paige Miller 33598 36.15% Write-in 288 0.31% City Of Seattle Council -Position 4 Angel Bolanos 13339 14.36% Linda Averill 16584 17.86% Jan Drago 39684 42.73% Casey Corr 23019 24.79% Write-in 243 0.26% City Of Seattle Council -Position 8 Dwight Pelz 30492 33.00% Richard J McIver 35944 38.90% Robert Rosencrantz 25684 27.80% Write-in 279 0.30% http://wwvv.metrokc.gov/elections/2005sep/resPage13.htm 1/4/2006 CITY OF RENTON COUNCIL AGENDA BILL AI#: 9.i , Submitting Data: Community Services Department For Agenda of: January 9,2006 Dept/Div/Board.. Library/Museum Staff Contact Dennis Culp (x-6606) Agenda Status Consent X Subject: Public Hearing.. Museum Management Agreement Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Museum Management Agreement with the Renton Information Historical Society Recommended Action: Approvals: Refer to Community Services Committee Legal Dept....x Finance Dept..x.... Other Fiscal Impact: Expenditure Required... $147,186 Transfer/Amendment Amount Budgeted $147,186 Revenue Generated Total Project Budget N/A City Share Total Project SUMMARY OF ACTION: The Administration proposes that the City enter into a 10-year Management Agreement with the Renton Historical Society. The agreement will provide resources (building,building maintenance, IS support, etc.)to the Renton Historical Society in return for Society services (historical research, artifacts, etc.)to the City. There is an option for an additional 10-year agreement extension. Termination is authorized with 180-day written notice by either party. Funds for this activity have been authorized and funded in the 2006 Budget Appropriation. STAFF RECOMMENDATION: Approve the Management Agreement with the Renton Historical Society, and authorize the Mayor and City Clerk to sign the agreement. Rentonnet/agnbill/ bh MEMORANDUM ii ..0 CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 TO: Randy Corman, Council President Members of the Renton City Council VIA: 3-' Kathy Keolker,Mayor ��r�Nw� v FROM: Dennis Culp, Community Services Administrator(x6606) SUBJECT: Museum Management Agreement DATE: January 9, 2006 Issue: Should the Council authorize the Mayor to sign the proposed management agreement with the Renton Historical Society? Recommendation: Concur with the Administration's request for authorization to sign the Management Agreement with the Renton Historical Society. Background: • During most of 2005 the attached management agreement has been under discussion between the City staff and the Historical Society. • The basis for the agreement is that the City provides resources to the operations and maintenance of the museum in return for services provided to the City by the Historical Society. The responsibilities of the Society to the City and vice versa are spelled out in the body of the agreement. • In 2006, the resources provided by the City are estimated to total $147,186, including one FTE (Museum Supervisor), part time support, building maintenance, and information systems (IS) support. • This financial support is contingent upon the availability of sufficient annual City revenue to support the expenditures requested as part of the annual budget cycle. City of Renton Memorandum Kathy Keolker January 9,2006 Page 2 of 2 • Society services to the City include historical research, the temporary provision of artifacts, land use history, and other requests for services. • After several iterations of the draft Management Agreement, both the Administration and the Historical Society Board have reached agreement on its content. • This agreement will be effective upon signing by the Mayor and will be in effect for 10 years with an option for an additional 10 years. • Termination for any cause by either party is authorized upon 180 days written notice to the other party. Conclusion: The Management Agreement outlines the method by which the Historical Society and the City will partner in the future. It is a reasonable division of effort and does not obligate the City beyond its ability to fund its portion of the partnership. Attachment C: Jay Covington Mike Bailey Larry Warren Dennis Culp Bob Hunt,President Renton Historical Society Marilyn Pederson CITY OF RENTON Museum Management Agreement ciO4% - 0� Article A Scope: This Agreement defines the respective responsibilities and obligations of the City of Renton, ("City") and the Renton Historical Society ("Society") regarding the operation of the Renton Historical Museum ("Museum") located at 235 Mill Avenue South, situated within the City of Renton, King County, Washington, and programs directly associated with its management support and overall operation. Article B Recitals: The City of Renton is a municipal corporation of the State of Washington. The Renton Historical Society is a 501 (c) (3) federally recognized non-profit educational/charitable organization. The Renton Historical Museum is the physical structure, staff, collections, exhibits and archives. The Museum Supervisor is a City of Renton employee. Article C Limitations: This Agreement specifically does not prohibit either party from carrying on any other activity or participating with any public or private agencies, organizations, and individuals or by accepting contributions, gifts or mitigation money to be applied to either party's portion of the planning, engineering, construction, administration, operation, and preservation of the Museum, collections or activities as authorized by the City's policy or Society's charter, bylaws, or mission statement. Article D Governing Law: The most current laws of the State of Washington and the City of Renton shall govern this Agreement, and the services performed under this Agreement. Jurisdiction and venue for any suits filed in connection with this Agreement shall be in the King County Superior Court of the State of Washington. Article E Building, Land and Collection Ownership: 1. The City retains legal ownership of the real property now recognized as the Renton Historical Museum - formerly the Main Fire Station, located at 235 Mill Avenue South. The City agrees to provide the use of the Museum premises as an in-kind contribution to the Society for the duration of this Agreement in exchange for the valuable considerations provided by the Society and upon the terms and conditions set forth herein. The City reserves the right to inspect the aforesaid premises and facilities (and any other spaces provided by the City for Museum activities) at any and all reasonable times throughout the term of this Agreement; provided that it shall not interfere unduly with Museum security or activities or Society's operations. The right of inspection reserved to the City hereunder shall impose no obligations on the City to make inspections to ascertain the condition of the facilities, and shall impose no liability upon the City for failure to make such inspections. wnwnrrner. 2. The Society may continue to hold and own any current or future private property. The Agreement does not affect the Society's ownership of the artifacts, archives, other historic materials, fixtures, exhibition materials, furniture, equipment, and other personal property held within the Museum building; provided that, the City retains ownership of all loaned City public records and collections, and the supplies, fixtures, equipment, and furniture purchased by the City. 3. The Society shall continue in its role as custodian of community historical collections and repository for such historical materials in the Renton community. Public records of the City can be gifted to the Society only if and when specific conditions have been met. Gifting of City public records to the Society shall be accomplished by means of a Museum Gift Agreement, detailing the records being gifted and signed by the Society, the appropriate City Department Administrator or a designated Director, and the City Records Officer. An original of all Gift Agreements must be filed with the City Clerk. 4. The City may lend public records, historical artifacts and materials to the Society for its interpretive and research use, provided that the lending of such records and materials conforms to the professional standards of the City's Records Management Program and the Society's collection management policies. Loaning of City public records, historical artifacts and materials to the Society shall be accomplished by means of a Museum Loan Agreement, detailing the records being loaned, and signed by the Society, the appropriate City Department Administrator or a designated Director, and the City Records Officer. An original of all Loan Agreements must be filed with the City Clerk. 5. The Society may lend Society-owned historical artifacts and materials to the City for its interpretive and research use, provided that the lending of such materials conforms to the professional standards of the Society's Collection Management Policies and that the terms of any such loan are mutually agreeable to the City and the Society. 6. The City may acquire and use copies of photographic images owned or held by the Society and such usage shall be governed by terms and conditions outlined in the Society's Photograph Reproduction Policy. The City should pay material costs only or be able to use images at no fee and pay for reproduction services on its own, provided that the City agrees not to provide copies of Society-owned images to third parties without the Society's written permission. Staff research costs by the Society on behalf of the City shall be paid by the Society to the extent such costs do not consume more than 25% of available staff time for no longer than one (1) week. 7. The Society understands that all e-mail messages in the City's e-mail system are public records and fall within the City's Records Management System. Therefore, they must be maintained according to the approved retention and disposition schedules. They are also subject to Public Disclosure under City policy and State law. Article F Roles and Responsibilities of the Society to the City: 1. The Society shall perform the following services, in collaboration with a City-employed Museum Supervisor, for the benefit of the City and its people: A. Collect and preserve artifacts, archival materials, photographs and the historical record of the greater Renton community. B. Help raise funds in support of the Museum programs contemplated by this Agreement. C. Assist the City to develop long-term or strategic plans for Museum purposes. - 2 - finalmuseumagreementdoc D. Develop and implement a Museum volunteer program, including but not limited to a docent(tour guide)program and collections assistants. E. Provide historical services to the City in developing plans,policies, and agreements. F. Develop and maintain exhibits, publications, audiovisual materials, and other interpretive materials in the primary Museum facility and in satellite locations. G. Provide Museum services in support of tourism development, economic revitalization and community events. H. Provide staff required for a minimum of 20 hours per week for public access to the Museum. I. Provide adequate insurance coverage for the activities conducted within the Museum facility. J. Maintain a 501 (c) (3) charitable status. 2. The Society shall operate as follows: A. Agree to not discriminate regarding any services, membership, staff, or activities to which this Agreement may apply directly or indirectly through contractual, hiring, or other arrangements on the grounds of race, color, creed, religion, national origin, gender, age, or where there is the presence of any sensory, mental, or physical handicap (ADA), and shall commit no trespass upon any public or private property in performing any of the work described in this Agreement. B. Agree that its Articles of Incorporation, Bylaws and Policies shall adhere to the provisions cited herein. C. Retain the right to adopt and modify standard museum and archival policies and procedures regulating activities specific to Museum operations, the management and use of collections, the use of facilities, and other functions, as it deems necessary or appropriate, but not inconsistent with this Agreement. D. Adopt and adhere to a professional code of ethics to guide its operations, based upon the codes developed by the American Association for State & Local History, American Association of Museums and the Society of American Archivists. 3. The Society shall take the following operational actions: A. Prepare and submit to the City an annual report, including a statement of financial condition and a projected annual budget. This report will review the operations for the previous year and define the goals and objectives for the Museum in the coming year. B. Agree not to use assets for lobbying, furthering the election or defeat of any candidate for public office, conducting voter registration drives, supporting any partisan political activity or pursuing any activity outside its federally authorized non-profit mission. C. Comply with all applicable laws, ordinances, regulations and codes of any government having jurisdiction over the Society or its functions. This section shall apply not only to the Society but also to anyone employed or retained by the Society. D. Contract for work on the Museum facility or its systems only with City approval, except for routine interior maintenance including painting of interior surfaces. Such approval shall not be unreasonably withheld. - 3 - finalmuseumagreement.doc Article G Scope of Services & Responsibility of the City to the Society: The City shall perform the following services: 1. Provide a Museum Supervisor to perform duties and responsibilities as per City of Renton, Job Description AS-2090. 2. Authorize the Community Services Administrator, or a designated Director, to serve as the City contact for the Society Executive Committee. 3. Provide water, electricity, gas, sewer, waste removal, and grounds-keeping services for the Museum. 4. When expertise and time is available, City personnel will be provided to assist with exhibit installation, and other related tasks. 5. Provide all security and fire safety systems and maintenance. 6. Provide for building maintenance, repair and improvement of the exterior, roof, foundation and building systems of the Museum and other City-owned space provided for Museum related activities. 7. Assist the Society in developing plans and proposals for a Museum facility that meets professional standards of environmental control, collection management capacity, security, programming flexibility, and public access. Additionally assist the Society in its obligations to protect whatever image rights the Society may have with regard to using society materials. 8. Provide property insurance coverage for the Museum building and City-owned furniture, fixtures and equipment. 9. Provide printing and mailing services for the quarterly publication and other printed matter for projects furthering the mission and goals of the Society as related to the Museum and that clearly benefits Renton citizens. Funding will be limited to 2003 funding levels adjusting annually for inflation. 10. Provide limited clerical support to assist the Museum Supervisor with his/her responsibilities in serving the general mission of the Society as directly related to the Museum. 11 The City will provide network connectivity and support to the Museum building, maintaining all network related equipment. Connectivity will include interne access, email and access to the Museum's data base program. All Museum staff/volunteers will operate using the City policies/guidelines related to technology. The City will maintain the existing low-voltage networking infrastructure. No devices shall be connected to the City's network without the express approval of the City's Information Services Division . Service levels under this agreement will be the same as that provided to City Depai tnients and will be priced accordingly as part of the annual budget process. The City will provide, upon mutual agreement of the parties, technology consulting services related to the business activities at the Museum. The City will provide computer replacement services to the Museum at the same cost as City- purchased equipment. This will be budgeted separately as part of the Museum's annual appropriation. -4 - finalmuseumagreement.doc Article H Future Commitments: The City makes no commitment to support, and assumes no obligation for future support, of the activity contracted herein except as expressly set forth in this Agreement. 1. Should anticipated sources of revenue to carry out the terms of this Agreement not be available to the City, the City will be released from contracted liability with the Society for that portion of the Agreement for which funds are not available. 2. In the event the City notifies the Society that funding is no longer available for all or a portion of the services to be provided pursuant to this Agreement, the Society is released, upon written notification from the City, from any obligation to provide said services. 3. Should funding no longer be available, the City will strive to give the Society one hundred eighty(180) days notice. Article I Museum Governance: 1. The Museum operations will be governed jointly by the Society and the Community Services Administrator or his/her designee, in accordance with the terms and conditions of this Agreement and by policies and procedures established by the Society for Museum operation,provided that they do not conflict with the terms of this Agreement. 2. The Society shall provide input as required by the City for any other Museum personnel hired by the City. 3. The Board, Board Committee, and general membership meeting minutes and agendas shall be a matter of public record and shall be filed with the City Clerk. Article J Additional Personnel: 1. The Society and/or City may, at their discretion, hire additional part-time or full-time Museum staff. Should the City hire additional museum staff, such City staff shall be subject to City personnel policies and control. 2. The work of all paid Museum personnel; whether funded by the City or the Society, through grants or other sources, will be directed by the Museum Supervisor. 3. The Museum Supervisor will direct the work of Museum staff and volunteers. Personnel related actions, such as discipline, evaluation, and hiring/firing will be done by the Society for Society employees. 4. All Museum volunteer staff members will report directly to the Museum Supervisor or personnel assigned by the Museum Supervisor. 5. Working Relationship: The Society and the City agree that each will collaborate with respect to the services provided pursuant to this Agreement. Nothing in the Agreement shall be considered to create the relationship of employer and employee between the parties. Neither the Society nor any employee of the Society shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting Federal Income Tax, Social Security, contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Society, or any employees of the Society. The Society shall provide the City with sufficient proof of its 501 (c) (3)non-profit status, including IRS number and business license, if required. - 5 - finalmuseumagreement.doc Article K Legal Indemnification: 1. The Society shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, or suits including attorney fees, arising out of, or in connection with, the performance of this Agreement, except for injuries, and damages caused by the sole negligence of the City. 2. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by, or resulting from, the concurrent negligence of the Society and the City, its officers, officials, employees, and volunteers, the Society's liability hereunder shall be only to the extent of the Society's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Society's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. The parties have mutually negotiated this waiver. The provisions of this section shall survive the expiration, or termination of, this Agreement. 3. Insurance: The Society shall maintain $1,000,000 in Commercial General Liability Insurance. The Society shall also provide the City a Certificate of Insurance and a copy of the endorsement naming the City as an additional insured. The insurance certificate will provide for a forty-five (45-day) written notice prior to policy cancellation. The City reserves the right to request a certified copy of the policy. 4. Legal Expenses: In the event that legal action is initiated by either party to this Agreement against the other to enforce any obligations arisingout of or disputes concerning the terms, and conditions of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees, costs and expenses. Article L Amendments: This agreement may be amended by mutual written consent of the City and the Society, provided that any amendment to this Agreement shall be formally ratified by both parties. Should either party to this Agreement be aggrieved by any act, or omission of the other party, or its officers, employees or agents, in the performance of obligations or responsibilities described in this Agreement, the aggrieved party shall have the right to notify the other party in writing to request a meeting to seek resolution of any grievance, dispute, or issue that may arise. The meeting shall be convened no later than fourteen (14) days following receipt of the written notice. At such meeting, either or both parties may propose amendments to the terms of this Agreement or changes to operating procedures involved in performance of this Agreement's obligations or responsibilities. The parties, by mutual consent, may request outside advice, assistance, mediation, or arbitration in conducting such meetings. Article M Disputes and Remedies: If a dispute should arise between the City and the Society, they shall promptly meet and both shall attempt in good faith to resolve the dispute. Any unsettled disputes between the City and Society shall be decided by a suit filed in an appropriate court of jurisdiction unless the parties mutually agree otherwise. If suit is filed in a Superior Court, the suit shall be decided according to the Mandatory Arbitration Rules (MAR) regardless of the issues involved in the dispute. The MAR Arbitrator shall determine the validity and enforceability of a lien, if any. The parties expressly waive their right to a trial de novo (appeal), and further expressly agree to accept the Arbitrator's decision as binding and final. In the event that legal action is initiated by either party - 6 - finalmuseumagreement.doc to this Agreement against the other to enforce any obligations arising out of, or disputes concerning the terms and conditions of this Agreement, the prevailing party shall be entitled to recover its reasonable attorneys' fees, cost and expenses. Article N Duration & Term of Agreement: 1. This Agreement shall be for a period of ten (10) years beginning on the date of execution below. 2. This Agreement shall be renewable for an additional ten (10) years, subject to mutual written agreement between the City and the Society six (6) months prior to the expiration of this Agreement. 3. This Agreement sets forth the full understanding of the Society and the City and may not be modified nor amended except by written agreement between the Society and the City. 4. This Agreement may be terminated by either party for any cause upon one hundred and eighty (180) days written notice to the other party. Upon receipt of a termination notice, the City shall cease any and all support, and all other in-kind services for the Society at the end of one hundred and eighty(180) days. Any capital equipment, which is purchased for use in the Museum by the City, remains the property of the City. City of Renton Renton Historical Society 5 ;7 Signature ignature Kathy Keolker, Mayor Bob Hunt, President Executed this day of , 2006 Executed this 1 ? day of C4. , 2005 - 7 - finalmuseumagreement.doc I. CITY OF RENTON COUNCIL AGENDA BILL Al#: r , , Submitting Data: Community Services(CS)Department For Agenda of: January 9, 2006 Dept/Div/Board.. Library/Museum Staff Contact Dennis Culp (x-6606) Agenda Status Consent X Subject: Public Hearing.. Museum Supervisor Recruitment Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Information Recommended Action: Approvals: Council Concur Legal Dept....x Finance Dept..x.... Other Fiscal Impact: Expenditure Required... $1,000 (City travel share) Transfer/Amendment Amount Budgeted CS travel budget Revenue Generated Total Project Budget N/A City Share Total Project SUMMARY OF ACTION: The Administration is recruiting for a replacement Museum Supervisor. Of the 18 applications, six were interviewed in December, 2005. Three candidates were then selected to proceed in the selection process by the evaluation panel. All three candidates are out-of-state: Idaho, New York, and Maryland. To insure that the City hires the best candidate, the Administration proposes to split travel costs with the Renton Historical Society and ask the finalists to pay for their own lodging and meals. The finalists have informally agreed to this arrangement. The position of Museum Supervisor is authorized and funded in the 2006 Budget Appropriation. STAFF RECOMMENDATION: Approve payment of 50%of transportation expenses for three Museum Supervisor candidates for a second round of interviews. Rentonnet/agnbill/ bh MEMORANDUM gi CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 TO: Randy Corman, Council President Members of the Renton City Council VIA: p Kathy Keolker, Mayor FROM: Dennis Culp, Community Services Administrator(x6606) SUBJECT: Museum Supervisor Hiring Process DATE: January 9, 2006 Issue: Should the Council concur in the Administration's plan to cost share the expenses of bringing three candidates to Renton for a second round of interviews? Recommendation: Split the cost of transportation expenses equally with the Renton Historical Society, and have each finalist pay their own lodging and meal costs. Background: • The Museum Supervisor's position has been vacant since September 2005. In October the recruitment process began to find a new supervisor. • Eighteen applications were received. Six of the applicants were invited to the first round of interviews. Five were interviewed in person and one was interviewed by telephone. • Based on the result of the first round of interviews, three candidates stood out as very competitive for the position. However, all three finalists were from out of state. One was from Idaho, one from New York, and one (the telephone interviewee) from Maryland. • In order to ensure the City selects the best candidate to meet our needs, the Selection Committee recommended that a second round of interviews be held in Renton. Arrrmik City of Renton Memorandum Kathy Keolker January 9,2006 Page 2 of 2 • The plan for the second round includes a cost sharing arrangement whereby the City and the Historical Society equally share in the cost of the candidates' travel expenses. Additionally, each candidate would pay for their own lodging and meals. This arrangement allows them to stay as long as they like, stay where they would like, and yet have their transportation to Renton reimbursed. The finalists have informally agreed to this arrangement. • This arrangement also serves as a gauge of each candidate's interest in, and commitment to, the position. • The position has been authorized and budgeted in the 2006 City Budget. Conclusion: The City will be well served to proceed with a second round of interviews for the position of Museum Supervisor using the proposed cost sharing arrangement. C: Jay Covington Mike Bailey Larry Warren Dennis Culp Bob Hunt,President Renton Historical Society Marilyn Pederson c^ CITY OF RENTON COUNCIL AGENDA BILL AI#: ` , ! Submitting Data: Planning/Building/Public Works For Agenda of: January 9, 2006 Dept/Div/Board.. Development Services Division Staff Contact Carrie K. Olson x7235 Agenda Status Consent X Subject: Public Hearing.. Acceptance of additional right-of-way to comply with Correspondence.. City of Renton code for new short plats and the Sunset Ordinance Crest Short Plat—LUA04-119. Resolution Old Business Exhibits: New Business Deed of Dedication Study Sessions Exhibit Map. Vicinity Map Information Hearing Examiner's Report & Decision Recommended Action: Approvals: Council concur Legal Dept X Finance Dept X Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project. SUMMARY OF ACTION: The area to be dedicated is approx. 15,984 sq. ft. to be used for public right-of-way and emergency access. The additional right-of-way will include a 10' strip of land along the northern portion of the short plat to widen NE 19th St. and a cul-de-sac with a minimum paved radius of 50' along the western boundary of the short plat as part of the Queen Ave NE street extension from NE 19`h St. The dedication is a requirement of the Hearing Examiner's decision for the Sunset Crest Short Plat, LUA04-119. STAFF RECOMMENDATION: Staff recommends acceptance of the additional right-of-way and requests the Council to authorize the Mayor and City Clerk to sign and record the Deed of Dedication. I:\PlanReview\COLSON\Shortplats 2005\Sunset Crest SHPL 03m AGNBILL.doc i - Return Address: City Clerk's Office City of Renton 1055 South Grady Way Renton,WA 98055 DEED OF DEDICATION Property Tax Parcel Number: 042305-9031 Project File#:WA-119 Street Intersection: NE 19n Street&Queen Avenue NE Rearm*ere Nember(s)of Documents assigned or retried:Additional reference numbers are on page Grantor(s): Grantee(s): 1. AMERICAN CLASSIC HOMES LLC 1. City of Renton,a Municipal Corporation LEGAL DESCRIPTION: (Abbreviated orfull legal must go here. Additional legal on page 2) The west half of the Southwest quarter of the Northeast quarter of the Southeast quarter of Section 4, Township 23 north,Range 5 east,of the Willamette Meridian,in King County,Washington, EXCEPT the west 132 feet of the north 330 feet thereof and EXCEPT the north 15 feet thereof for county road. The Grantor,for and in consideration of mutual benefits conveys,quit claims,dedicates and donates to the Grantee(s)as named above,the above described real estate situated in the County of King,State of Washington. IN WITNESS WHEREOF,I have hereunto set my hand and seal the day and year as written below. Approved and Accepted Bv: tor(s):AMERICAN CLASSIC HOMES LLC Grantee(s): City of Renton Cat a / Kathy Keolker-Wheeler,Mayor Bonnie L Walton,City Clerk CORPORATE FORM OF STATE OF WASHINGTON )ss ACKNOWLEDGMENT COUNTY OF KING Notary Sal must be within box On f hof M.__- 200�bctbre me ,w,„,AIM tl f l4 a S 1 tome known to be p 7` 1 t"te'' CHARLESTF.�K�OKKO ►°f the corporation that executed the within instrument,and.adm°wledge the said NO b�t-1Y PUBLIC pL IC ` to be the free and voluntary act and deed of said corporation,for the uses purposes therein mentioned,and each on oath stated that he/she was authorized STATE OF WASHINGTON 'to ez«ante said _ t and that the sal 1 is the corporate sal of said COMMISSION EXPIRES OOtp°"t`0n' MARCH 19,2006 / Notary Pub insalthe tate of W• ��;_ • , Notary(Print) AA.1, � My /1 )C Dated: / / O c C:coison2219 road dcdic ation.DOQi Page 1 FORM 07-15.O5/cko Project Sunset Crest Exhibit A WO# Pm Legal DeseriPtien GRANTOR:American Classic Homes,LLC Street: Queen Place Northeast That portion of the following described property: The west half of the Southwest quarter of the Northeast quarter of the Southeast quarter of Section 4, Township 23 north,Range 5 east,of the Willamette Meridian,in King County,Washington, EXCEPT the west 132 feet of the north 330 feet thereof and EXCEPT the north 15 feet thereof for county road. More particularly described as: Beginning at the northwest corner of the above described property, thence South 00°07'43"West,along the west line of said property,a distance of 217.65 feet to the beginning of a curve concave to the northwest having a radius of 50.50 feet and a central angle of 25499'10"and being subtended by a chord which bears North 44°53'58"East 80.49 feet; thence southeasterly along said wove,a distance of 224.15 feet to a point of reverse curvature; thence northwesterly a distance of 35.95 feet along the arc of said curve concave to the northeast having a radius of 25.00 feet and a central angle of 82°2320"; thence North 00°07'43"East tangent to said curve,a distance of 100.07 feet to the beginning of a curve tangent to said line; thence northeasterly a distance of 3934 feet along the curve concave to the southeast,having a radius of 25.00 feet and a central angle of 90°37'36"to a point on a line 10 fed south and parallel with the north line of said property; thence South 89°14'41"East tangent to said curve,along said parallel line,a distance of 134.66 feet to the east line of said property; thence North 00°05'32"East,along said east line,a distance of 10.00 feet to the northeast corner of said property; thence North 89°14'41"West,along the north line of said property,a distance of 194.93 feet to the Point of Begin . Z-/fOS Situate in the City of Renton,County of King,State of Washington 0 oN MAS w#°O ,kr,f E . 65 Is4)A`ISTcJa4. Eyries 5-23-Wel C:K,olsoo/2219 road dedication.DOQj Page 2 FORM 07-t5-05/el:o Northeast 19th Street Exhibit "A" - - - _ ..._ Sunset Crest S89'14'41'E 194.93' Road Dedication ‘. .N.§1)9_142.1:.k_04.,..8§.: 19.0coi-i. '.' The North line of the NE of Sec Sec. 4.4 of the S231/4 1�'''0+ N. NNE • .:0 Rng 5E. N.M. ' d le 7 1 o ...1 f- ilt tul IP\ ' �S� g IN ` a I CU a I =� The East line of the W 1/2. SW1/4, SE 1/4 of Sec. 4. Trip In \0 : $.'. ( .; , % ,,.._,x-_23 N. Rng 5 E, W.M. Mg�.. \ 5Y-,C, not to scale 5 W /•249- c • EN H' .;r Fo A ti 11A.4./ #0 / Q I- d / 38965 �, 132.01' 8 `�'.�1jy�sISTE���g`1Q� S89'14'41"E 1 LANA _ I Tract ac m805-23-2007 'I rdci d 1 �► 1 A PORTION of the S.E. 1/4, SECTION 4, TOWNSHIP 23 N., RANGE 5 E., W.M. o ,, `;.',0111^ „ S.E. y O H, `/� 9L`. 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(a....) smut 1 v ) ,__,,.._.„,t A'L1. ,,41 I 1 Leb. t00 K Or 1 January 20, 2005 OFFICE OF THE HEARING EXAMINER CITY OF RENTON Minutes APPLICANT: Mark Rousso J&M Land Development, Inc. PO Box 2566 Renton, WA 98056 Sunset Crest Short Plat LUA 04-119, SHPL-H, ECF LOCATION: 3715 NE 19th Street SUMMARY OF REQUEST: Hearing Examiner Short Plat approval for an eight lot subdivision of a 3.85 acre site. SUMMARY OF ACTION: Development Services Recommendation: Approve subject to conditions DEVELOPMENT SERVICES REPORT: The Development Services Report was received by the Examiner on December 14, 2004. PUBLIC HEARING: After reviewing the Development Services Report, examining available information on file with the application, field checking the property and surrounding area; the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the December 28, 2004 hearing. The legal record is recorded on CD. The hearing opened on Tuesday, December 28, 2004, at 9:01 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. The following exhibits were entered into the record: Exhibit No. 1: Yellow file containing the original Exhibit No. 2: Neighborhood Detail Map application, proof of posting, proof of publication and other documentation pertinent to this request. Exhibit No. 3: Preliminary Short Plat Plan Exhibit No.4: Preliminary Drainage and Utility Plan Exhibit No. 5: Zoning Map The hearing opened with a presentation of the staff report by Susan Fiala, Senior Planner, Development Services, City of Renton, 1055 S Grady Way, Renton, Washington 98055. The subject plat consists of 3.58 acres which are proposed to be divided into eight lots. The site is located north of NE Sunset Boulevard,access Sunset Crest Short Plat File No.: LUA-04-119, SHPL-H, ECF January 20, 2005 Page 2 to the site would be from Union Avenue NE to NE 19 Street. A utility easement is located on the westerly portion of the site. There are steep slopes on the site that encompass a significant amount of the southeast portion of the site. There are two gas pipelines that cross the western portion of the property and farther to the west are the overhead transmission lines. Also located on the site is an unnamed tributary that traNerses the southeast portion of the site and drains into Honey Creek,approximately 75-feet to the south of the site. There are two tracts proposed,Tract A the sensitive area tract which would contain all the sensitive and protected slopes as well as the tributary and Tract B which is proposed for the drainage wet pond located in the western corner of the site. This subject land is vested to the R-8 development regulations that were in effect prior to the new code effective date of November 10, 2004. The Environmental Review Committee issued a Determination of Non-Significance—Mitigated with nine mitigation measures. No appeals were filed. The subject site is designated Residential Single Family on the Comprehensive Plan Land Use Map. All land use elements, housing,environmental elements of the comprehensive plan are in compliance. The net was calculated to 5.4 dwelling units per acre which complies with the density requirements for the R-8 zone. The proposal's compliance with all building standards would be verified prior to the issuance of individual building permits. All lots comply with arrangement and access requirements of the Subdivision Regulations. The proposed lots appear to have sufficient building area for the development of detached single-family homes. Access to Lots 1 through 3 is directly to NE 19`h Street, lots 4 through 8 would have access from the new public road (Road A). Street improvements along the frontages of NE 19'h Street and Road A are required, including pavement, sidewalks,City of Renton streetlights, and street name signs. A dedication often feet of right-of-way is required for NE 19th Street. The applicant shows six feet,the additional four feet appears that it could be gained by reducing the size of Lots 4 and 5 and still meet lot size and width and depth. Staff recommends the establishment of a maintenance agreement for all common improvements. The steep slopes would be located within Tract A. The north portion of the property is vegetated with grass and several medium to large trees. A grove of fruit trees are in the southwest portion. The western edge of the property is cleared for the large overhead power lines. All vegetation in the sensitive areas would be maintained. To protect the privacy of an abutting neighbor west of the proposed development staff is requiring that a six-foot high fence be placed along the entire west property line of the proposed development. The staff further recommends that the applicant be required to plant two ornamental trees within the 20-foot front yard setback area for all lots within the short plat. Fire,Traffic and Mitigation Fees are proposed. The site is located within the boundaries of the Renton School District. The School District has indicated that they can accommodate the additional students. The project would include the development of a new detention pond and a wetpond located near the west property line of the site within Tract B. Staff recommends that Tract B be fenced along its entire perimeter. Sunset Crest Short Plat File No.: LUA-04-119. SHPL-H. ECF January 20, 2005 Page 3 The site is located within the City of Renton water service area. An 8-inch water main and service lines are required to be installed, including fire hydrants. There is an 8-inch sanitary sewer main in NE 19th Street. The sewer needs to be moved to the east side of the centerline. Each lot must be served with an individual side sewer. Staff recommends approval of this short plat subject to five conditions. James Jaeger,Jaeger Engineering, 9419 S 204th Place, Kent, WA 98031 stated that they have been working with staff and agree with the conditions mentioned. Regarding the Olympic Gas Pipeline, it is within the Defense Department Easement,the common easement with the pipeline and the PSE power lines. They have been surveyed, they are 80 to 100-feet from the edge of the easement. In respect to the steep slopes, there was a geotechnical report prepared that addressed the steep slopes, building setbacks for houses and the drainage plan. The recommendations from the report were that any structures be 10-feet away from the edge of the 30% slopes. The pond is actually over 30-feet from the top of the 30% slopes and 20-feet from the edge of the pipAline. In the staff report, item G, Department Analysis Description, in the first paragraph, Tract A and Tract B are reversed. On page 7, Access and Street Improvements, it talks about the additional 10-feet that will be necessary along NE 19th Street as additional right-of-way. Lots 1, 2 and 3 can be slid an additional four feet in order to provide the 10 feet and take that space away from Lots 4 and 5, it does upset the building envelope on Lot 5, more significantly than Lot 4. Right now there is 15-feet of right-of-way on their half right-of-way on NE 19`x'Street, a 16-foot road will fit to the curb plus a 5-foot sidewalk in a 21-foot half right-of-way. A 42 foot right-of-way is the minimum and fairly common in new short plats. The Examiner asked if Lots 1, 2 and 3 could be shortened? Mr. Jaeger stated that Lots 1 and 2 were at the minimum area now. It could be accommodated with Lots 4 and 5, but it seems that there would be four extra feet of right-of-way that would not be used. Regarding the six-foot high wood fence along the entire west property line, they would like to modify that to the west property line of roadway and even Lot 8 and possibly the north line of Tract B, up to a point where the pond fencing would intersect with it. With the pond fence, it states"no chain link, if possible". If we used vinyl coated chain link within the easement area that did not front Lot 8 or the offsite property to the north, it seems it would not present any aesthetic problem because there is nothing that would view the fence. Roger Allan, 3629 NE 19th Street, Renton, WA stated that he resides to the west of the proposed site, by the drainage pond area. They had concerns about the fence to keep people from driving into the house as well as noise and lights. He stated that he did not have any problems with the fencing that was proposed today. Arneta Henninger, City of Renton, Plan Review Section stated that on page 7 of the staff report it mentions the dedication of 10-feet of right-of-way. The City code requires that roadways be a minimum of 50-feet for public right-of-way, the code also allows for new development, if the applicant submits a letter requesting a modification, the internal roads may be modified down to 42 feet. The question here is NE 19t Street and that is an existing right-of-way, that is why an additional 10 feet have been requested. It can be looked at for adjustment, but with no promises. The Examiner called for further testimony regarding this project. There was no one else wishing to speak, and no further comments from staff. The hearing closed at 9:48 a.m. Sunset Crest Short Plat File No.: LUA-04-119, SHPL-H, ECF January 20, 2005 Page 4 FINDINGS, CONCLUSIONS & RECOMMENDATION Having reviewed the record in this matter,the Examiner now makes and enters the following: FINDINGS: 1. The applicant, Mark Rousso,J&M Land Development, Inc, filed a request for an 8-lot Short 7lat. 2. The yellow file containing the staff report,the State Environmental Policy Act(SEPA)documentation and other pertinent materials was entered into the record as Exhibit#1. 3. The Environmental Review Committee(ERC), the City's responsible official issued a Determination of Non-Significance- Mitigated (DNS-M). 4. The subject proposal was reviewed by all departments with an interest in the matter. 5. The subject site is located at 3715 NE 19th Street. The subject site is located south of NE 19th Street and immediately west of Redmond Avenue NE if it were extended to the south. A single family home and outbuildings were developed on the site. 6. The map element of the Comprehensive Plan designates the area in which the subject site is located as suitable for the development of single-family uses, but does not mandate such development without consideration of other policies of the Plan. 7. The subject site is currently zoned R-8 (Single Family- 8 dwelling units/acre). 8. The subject site was annexed to the City with the adoption of Ordinance 4337 enacted in February 1991. 9. The subject site is approximately 3.85 acres or 167,622 square feet. The parcel is an "L" shaped lot that is approximately 640 feet long(north to south) by approximately 328 feet wide at its wide:At and 190 feet at its narrowest(frontage along NE 19th). 10. A 200-foot wide transmission power line corridor runs at a slight northwest to southeast diagonal along the western half of the subject site. An Olympic gas pipeline is also located in that corridor. 11. A tributary of Honey Creek runs at an east to west diagonal across the southeast corner of the site. Slopes in the area of the creek range from 35 to 40 percent and extend to the north and northwest. The topography in the northeast portion of the site is more gentle and is the area where the applicant proposes developing the plat. The steeper slopes would be set aside and protected as sensitive areas in proposed Tract A. 12. With the exception of the protected areas of Tract A, all vegetation would be removed from the site to allow the development of the road, access and lots. 13. A new north-south road would run south along the western edge of the subject site. It would enter from NE 19th Street and end in a cul-de-sac. The road would provide access to the interior lots. Staff noted that the applicant would have to dedicate 10 feet of property to permit the widening of NE 19th Street. The current plans only show a 6-foot dedication. Sunset Crest Short Plat File No.: LUA-04-119, SHPL-H, ECF January 20, 2005 Page 5 14. The applicant proposes dividing the non-critical acreage and the acreage not encumbered by the large power line or gas pipeline into eight(8)single family lots. Proposed Lots 1,2 and 3 would be located along NE 19th Street with Proposed Lot 3 a corner lot. Proposed Lots 4 and 6 through 8 would front directly along the new north-south street. Proposed Lot 5 would be a pipestem located to the rear or east of Proposed Lot 4. A small portion at the southwest corner of Proposed Lot 8 would be crossed by the power line easement and the subject site's drainage easement. Staff recommended that Proposed Lots 4 and 5 be reduced to allow the four(4)additional feet needed for the 19th Street dedication. 15. Tract A, the steep slope, sensitive area,at approximately 88,020 square feet,accounts for almost half of the square footage of the subject site. It would dominate the south and southeast corner of the subject site. 16. Tract B would serve to hold the stormwater detention pond. It would be located in the west central area of the site and would lie within the power line transmission corridor. 17. The density for the plat would be 5.4 dwelling units per acre after subtracting sensitive areas(steep slopes)and roadways. 18. The subject site is located within the Renton School District. The project is expected to generate approximately 3 to 4 school age children. These students would be spread across the grades and would be assigned on a space available basis. 19. The development will increase traffic by approximately 10 trips per unit or approximately 70 trips for the 7 new single-family homes (an existing home would have generated 10 trips). Approximately ten percent of the trips. or approximately 7 additional peak hour trips will be generated in the morning and evening. 20. As noted, stormwater would be contained on Tract B. It would drain into the tributary creek by a "driscopipe"that would be placed across the steep slope to offer the least disturbance of that slope. The water's energy would be dissipated as it entered the stream to prevent erosion or scouring at the creek. 21. Staff has recommended that the detention system be screened with landscaping and fencing. They also recommended that the entire western perimeter be fenced. Staff also recommended that two trees be planted in each lot to restore the aesthetics of the subject site. 22. The subject site is served by City water and sewer. 23. The southwesterly neighbor was concerned about screening and fencing but accepted staffs recommendation. 24. The applicant suggested that a narrower road section or smaller dedication might help with its lot layout. CONCLUSIONS: 1. The proposed short plat appears to serve the public use and interest. The applicant has made provision to protect the sensitive areas on the subject site, actually, half the acreage. The development also works around not only those sensitive areas but the constraints imposed by the large power line and gas line easements that are also located on the subject site. view Sunset Crest Short Plat File No.: LUA-04-1 19, SHPL-H, ECF January 20,2005 Page 6 2. The development will create additional lots in an area with urban water and sewer services. The development will also increase the tax base of the site and help achieve the City's housing objectives by increasing housing opportunities in the City. 3. The site's sensitive south slopes and creek will be protected and stormwater controls will help prevent erosion and scouring of the creek. The detention system should be screened both in terms of the new lots near it and for the adjacent properties south and west of it. Staffs recommendations on fencing and landscaping appear appropriate. 4. The applicant will have to dedicate property to allow the widening of NE 19th Street as well as the new north-south right-of-way. The applicant may seek changes to the dedication which staff in its sole discretion may determine appropriate or not. The lots may be shifted or shortened as necessary to provide sufficient room for the dedication but all lots must meet the required lot dimensions. 5. While the steeper slopes are being protected, the new lots should provide some internal landscaping as suggested by staff to help avoid the raw appearance that will be caused by clearing and grading the entire site. 6. It appears that given the constraints found on and around the subject site that the proposed short plat is an appropriate method of redeveloping the subject site. DECISION: The short plat for eight(8) lots is approved subject to the following conditions: 1. The applicant shall comply with the conditions imposed by the ERC. 2. The applicant shall present all dedications of property to the City Council. The applicant shall dedicate property to allow the widening of NE 19th Street as well as the new north-south right-of-way. The applicant may seek changes to street widths which staff in its sole discretion may determine appropriate or not. 3. The lots may be shifted or shortened as necessary to provide sufficient room for the dedication but all lots must meet the required lot dimensions. 4. The applicant shall obtain a demolition permit and complete all necessary inspections and approvals for the removal of all buildings on the site prior to recording of the short plat. The satisfaction of this requirement is subject to the review and approval of Development Services. 5. A maintenance agreement shall be created concurrently with the recording of the short plat in order to establish maintenance responsibilities for all shared improvements. The agreement shall be placed on the face of the final short plat prior to recording. 6. A six-foot high solid fence (no chain link with slats)shall be installed along the entire west property line of the proposed short plat. All fencing shall be located and designed to not interfere with sight distances required at intersections and driveways. The fence shall be installed prior to recording the short plat. The satisfaction of this requirement is subject to the review and approval of Development Services. 7. The applicant shall be required to plant two new approved trees within the 20-foot front yard setback area of all lots within the short plat. The applicant shall be required to record a restrictive covenant Sunset Crest Short Plat File No.: LUA-04-119, SHPL-H, ECF January 20, 2005 Page 7 against the property prior to final short plat recording, which indicates that two trees are required to be planted within the front yard setback area of each new lot. This condition shall be subject to the review and approval of the Development Services Division and the trees shall be planted prior to final building permit inspection. 8. Tract B(storm drainage)shall be fenced along its perimeter. The portions of the tract that abut Lot 8, the existing parcel to the north and third party property to the west, shall include a landscaped visual barrier with plant materials that would provide a year-round dense screen within three(3)years from the time of planting. All fencing shall be located and designed to not interfere with sight distances required at intersections and driveways. The applicant shall submit a landscape plan and fence design to the City's Development Services Division for review and approval prior to installation. All fences and landscaping shall be installed prior to recording of the final short plat. ORDERED THIS 20th day of January 2005 FRED J. KAIrMAN HEARING E AMINER TRANSMITTED THIS 20th day of January 2005 to the parties of record: Susan Fiala James Jaeger 1055 S Grady Way 9419 S 204th Place Renton, WA 98055 Kent, WA 98031 Arneta Henninger Roger Allan 1055 S Grady Way 3629 NE 19th Street Renton, WA 98055 Renton, WA 98056 TRANSMITTED THIS 20th day of January 2005 to the following: Mayor Kathy Keolker-Wheeler Stan Engler, Fire Jay Covington, Chief Administrative Officer Larry Meckling, Building Official Julia Medzegian, Council Liaison Planning Commission Larry Warren, City Attorney Transportation Division Gregg Zimmerman, PBPW Administrator Utilities Division Alex Pietsch, Economic Development Neil Watts, Development Services Jennifer Henning, Development Services Janet Conklin, Development Services Stacy Tucker, Development Services King County Journal Pursuant to Title IV, Chapter 8, Section 100Gof the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m.,February 3,2005. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure, errors of law or fact, error in judgment, or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen (14) days from the date of the Examiner's decision. This Sunset Crest Short Plat File No.: LUA-04-119, SHPL-H, ECF January 20, 2005 Page 8 request shall set forth the specific ambiguities or errors discovered by such appellant, and the Examiner may, after review of the record, take further action as he deems proper. An appeal to the City Council is governed by Title IV,Chapter 8, Section 110, which requires that such appeal be filed with the City Clerk,accompanying a filing fee of$75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Department, first floor of City Hall. An appeal must be filed in writing on or before 5:00 p.m.,February 3,2005. If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants,the executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. The Appearance of Fairness Doctrine provides that no ex parte(private one-on-one)communications may occur concerning pending land use decisions. This means that parties to a land use decision may not communicate in private with any decision-maker concerning the proposal. Decision-makers in the land use process include both the Hearing Examiner and members of the City Council. All communications concerning the proposal must be made in public. This public communication permits all interested parties to know the contents of the communication and would allow them to openly rebut the evidence. Any violation of this doctrine would result in the invalidation of the request by the Court. The Doctrine applies not only to the initial public hearing but to all Requests for Reconsideration as well as Appeals to the City Council. a.. A CITY OF RENTON COUNCIL AGENDA BILL � AI#: $ j . Submitting Data: For Agenda of: Dept/Div/Board.. EDNSP January 9, 2006 Staff Contact Alex Pietsch x6592 Agenda Status Consent X Subject: Public Hearing.. Lodging Tax Advisory Committee Funding Correspondence.. Recommendation for the Renton Visitors Connection Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Contract with the Greater Renton Chamber of Information Commerce Renton Visitors Connection 2006 Tourism Marketing Plan(Exhibit A) Lodging Tax Advisory Committee Report Recommended Action: Approvals: Council concur Legal Dept X Finance Dept X Other Fiscal Impact: Expenditure Required... $119,500 Transfer/Amendment $119,500 (from Fund 110) Amount Budgeted Revenue Generated Total Project Budget $120,000 City Share Total Project.. SUMMARY OF ACTION: The City Council is asked to approve the Lodging Tax Advisory Committee's recommendation to allocate $119,500 of Lodging Tax collections to the Renton Visitors Connection for its tourism marketing efforts in 2006,through a contract with the Greater Renton Chamber of Commerce. STAFF RECOMMENDATION: Approve the Lodging Tax Advisory Committee's recommendation to allocate funds and authorize the Mayor and City Clerk to sign the contract in the amount of$119,500 with the Greater Renton Chamber of Commerce for the Renton Visitors Connection 2006 Tourism Marketing Plan. Rentonnetlagnbill/ bh <0( O ECONOMIC DEVELOPMENT, C) A NEIGHBORHOODS, AND STRATEGIC ' • PLANNING DEPARTMENT MEMORANDUM DATE: December 23, 2005 TO: Randy Corman, President Members of the Renton City Council VIA: Kathy Keolker, Mayor FROM: -(6/1-11-- Alex Pietsch, Administrator(x 6592) hAd SUBJECT: Renton Visitors Connection Funding Issue: Should the City Council allocate Lodging Tax revenues to the Renton Visitors Connection for tourism promotion? Recommendation: Recognize the successes of Renton Visitors Connection's tourism promotional efforts and fund the program's eighth full year of operation by allocating $119,500 in Lodging Tax collections to that end and authorize the Mayor and City Clerk to signs contracts with the Greater Renton Chamber of Commerce for management of the campaign. Background: In 1999, the Greater Renton Chamber of Commerce received Lodging Tax revenues for promotion of tourism-related activities in Renton. The Renton Lodging Association was born out of this effort. As a committee of the Chamber of Commerce, its membership is made up of 10 Renton hotels. By partnering together and pooling resources through this promotional effort, the Association has been able to enjoy additional successes. The Renton Lodging Association has put together successful promotional events by targeting and marketing to IKEA shoppers who come to Renton from the Portland-area, Eastern Washington residents coming over for Seattle Mariner and Seahawk games, and corporate representatives that book hotel rooms for their clients and employees. In 2003, the group changed its name to Renton Visitors Connection (RVC). Under the leadership of Chamber CEO Bill Taylor, the RVC is proposing an impressive set of initiatives for its 2006 Renton Visitors Connection tourism promotion campaign. The specifics of the Campaign are attached. It is budgeted at $119,500. H:\EDNSP\Economic Development\Hotel-Motel Tax\Council Action-Agenda Bills and Issue Papers\2006\2006 RVC Funding Issue Paper.doc F The Lodging Tax Advisory Committee met December 21, 2005, to review this request and it recommends that the City Council to authorize the allocation of$119,500 of Lodging Tax revenue to the Renton Lodging Association for its 2006 tourism marketing efforts. Attachments: Renton Visitors Connection 2006 Marketing Campaign and budget Greater Renton Chamber of Commerce contract Lodging Tax Advisory Committee report cc: Jay Covington Michael Bailey H:\EDNSP\Economic Development\Hotel-Motel Tax\Council Action-Agenda Bills and Issue Papers\2006\2006 RVC Funding Issue Paper.doc CONSULTANT AGREEMENT THIS AGREEMENT is made as of the day of , 2006, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and The Greater Renton Chamber of Commerce, a Washington Non-Profit Corporation, hereinafter referred to as "CONSULTANT", for their services related to Renton Visitors Connection Tourism Marketing Campaign. All information shall be made available for use by the City of Renton Staff and City Council. The CITY and CONSULTANT agree as set forth below: 1. Scope of Services. The Consultant will provide all labor necessary to perform all work, which is described in the attached Scope of Services (Exhibit A). This Agreement and Exhibit hereto contain the entire agreement of the parties and supersedes all prior oral or written representation or understandings. This Agreement may only be amended by written agreement of the parties. The scope of work may be amended as provided herein. 2. Changes in Scope of Services. The City, without invalidating the Consultant Agreement, may order changes in the services consisting of additions, deletions or modifications, and adjust the fee accordingly. Such changes in the work shall be authorized by written agreement signed by the City and Consultant. If the project scope requires less time, a lower fee will be charged. If additional work is required, the consultant will not proceed without a written change order from the City. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall remain in full force and effect to serve the purposes and objectives of this Agreement. 3. Time of Performance. The Consultant shall complete performance of the Consultant Agreement for the items under Consultant's control in accordance with Exhibit A. If items not under the Consultant's control impact the time of performance, the Consultant will notify the City. 4. Term of Consultant Agreement. The term of this Agreement shall end at completion of the scope of work identified in Exhibit A,but no later than December 31, 2006. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Consultant. 5. Consultant Agreement Sum. The total amount of this Agreement is not to exceed the sum of$119,500. Washington State Sales Tax is not required. The Cost Estimate provided by the Consultant to the City specifies total cost. 6. Method of Payment. Payment by the City for services rendered will be made after a voucher or invoice is submitted in the form specified by the City. Payment will be made within thirty(30) days after receipt of such voucher or invoice. The City shall have the 1 right to withhold payment to the Consultant for any work not completed in a satisfactory manner until such time as the Consultant modifies such work so that the same is satisfactory. 7. Record Maintenance and Work Product. The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Consultant agrees to provide access to any records required by the City. All originals and copies of work product, exclusive of Consultant's proprietary items protected by copyright such as computer programs, methodology, methods, materials, and forms, shall belong to the City, including records, files, computer disks, magnetic media or material which may be produced by Consultant while performing the services. Consultant will grant the City the right to use and copy Consultant copyright materials as an inseparable part of the work product provided. 8. Assignment Agreement. The Consultant shall not assign any portion of this consultant Agreement without express written consent of the City of Renton. 9. Hold Harmless. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death of Consultant's own employees, or damage to property caused by a negligent act or omission of the Consultant, except for those acts caused by or resulting from a negligent act or omission by the City and its officers, agents, employees and volunteers. It is specifically and expressly understood that the indemnification provided herein constitutes the consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Insurance. The Consultant shall secure and maintain commercial liability insurance in the amount of$1,000,000 in full force throughout the duration of this Consultant Agreement. A certificate of insurance shall be delivered to the City before executing the work of this agreement. The certificate shall name the City as an additional insured, on a separate page attachment. Please note: The cancellation language should read"Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail 45 days written notice to the certificate holder named to the left. 11. Independent Contractor. Any and all employees of the Consultant,while engaged in the performance of any work or services required by the Consultant under this agreement, shall be considered employees of the Consultant only and not of the City. The Consultant's relation to the City shall be at all times as an independent contractor. Any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, 2 while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. 12. Compliance with Laws. The Consultant and all of the Consultant's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. This agreement is entered into as of the day and year written above. CONSULTANT CITY OF RENTON Bill Taylor, President Kathy Keolker, Mayor The Great Renton Chamber of Commerce 300 Rainier Avenue N Renton, WA 98055 425-226-4560 APPROVED AS TO FORM: ATTEST: City Attorney Bonnie I. Walton, City Clerk 3 . RENTON CHAMBER OF COMMERCE , ;. ` � I C ',,,.a/ I ' i .. .-- i w TOURISM—Washington's second largest industry � o ,� 9 g ,A delivering $11 billion in direct spending! : =:gy=p ;;:. Renton's 2006 Marketing Elements GoRenton.com Web Site 30,000 hits a week, visitors from 49 states and 84 countries. Live web camera sells Renton. Members receive a FREE listing and a FREE link to their web site. Visitor's Guide 50,000, 16 pages, distributed in 504 Certified locations throughout Washington and British 1 Columbia 4" Event Pocket Calendar 30,000 pocket calendars featuring events occurring in Renton,distributed in high traffic locations. Sunset Magazine ga ne Advertising 2 1/4"X 4"ads in the May and June issues of Sunset Magazine, distributed in Washington, Oregon, Idaho,Alaska and British Columbia; 650,000 impressions. Newspaper Advertising k 30,4 column by 8"ads, 5,333,000 impressions in Portland,Vancouver BC,Yakima, Spokane and North Central Washington, featuring proximity to Seattle, events,destination retail, lodging, activities, attractions and dining.April, May, June,July,August and November. r Radio Advertising 2,200 radio spots in Vancouver BC, Spokane, Tri-Cities, Portland, Yakima and North Central Washington markets generating 11 million impressions. Ads will run in February, April, June,July, September and November and will feature featuring proximity to Seattle, events, destination retail, lodging, activities,attractions and dining. ;r Toil free number The toll free number will be featured in all advertising and marketing mediums. Visitor's center it 14 signs installed throughout Renton directing visitors to the Chamber Visitor's Center where member businesses only,are referred. RVC 2006 BUDGET 2005 2005 2006 Advertising BUDGET ACTUAL BUDGET Sunset Magazine $5,460 $5,461 $4,82, Radio $26,250 $30,861 $36,0001 Newspaper $20,790 $17,848 $24,000' Production $7,801 $1,98 $3,000 Agency/management $0 $1,001 $1 Visitors Guide 50,000 $10,380 $10,7 , $14,49 size 8 panel 16 panel distribution locations 33 51 i' Pocket Calendar,30,000 $3,350 $2,97 $2,0011 WEB $16,650 $14,834 $4,001 enhanced Trade/events/promotion $0 $72•, $851' Equipment/misc. $1,000 $1,451 $1,000 Chamber fulfillment $24,319 $24,31• $29,31, Total $116,000 $112,5311 I $119,48 Dear Lodging Tax Advisory Committee, Below is a breakdown of the Chamber Fulfillment portion of the 2006 RVC budget as requested by Councilman Law. For the most part the line items are not stand-alone journal entries but are allocated percentages of Chamber expenses based upon the previous year's activity.All of these expenditures are categorized as"Tourism Promotion" as authorized and defined in RCW 67.28.1815, and have repeatedly passed in State audit tests. RCW 67.28.1815 Revenue--Special fund--Uses for tourism promotion and tourism facility acquisition and operation. All revenue from taxes imposed under this chapter shall be credited to a special fund in the treasury of the municipality imposing such tax and used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition of tourism-related facilities,or operation of tourism-related facilities. RCW 67.28.080 Definitions. (5)"Tourism"means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. (6)"Tourism promotion" means activities and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding marketing of special events and festivals designed to attract tourists. 2006 Renton Visitor's Connection Budget Detail Chamber Fulfillment Postage $500 Printing $650 Telephone toll-free# $2,500 Supplies $500 Copy $750 Receptionist $2,500 Publicity/Media $3,500 WEB hosting/misc. $700 Director Wages $11,864 Travel $600 Misc. $250 Ad and Marketing management $5,000 Total $29,314 Jan Feb Mar A•r Ma Jun Jul Au• Se. 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' , '•, 1,:',/..,7:,<.*.y,,i). t t . 1 It'r t ..., , .1 ,,,..:',.• .4.,',1 Put"'.1111r4LI4:..t ttrIf.,' 14.7Ni4, ,-."."., ,, J6 •,•) \,s,'', t ' .•,. " 'i.el '. , L 1;t1 ea, t , N , , , ,..„ ,,je.) . • i I J ' ' •...• I t'Z' 4".: '-8"" t„,, KEY INDICATORS Taxable Retail Sales Through November 2005 (September) Lodging 12.20% Restaurants 12.20% Amusements/Gambling 12.70% Misc. Retail/Gen. Mdse. 10.92% LODGING TAX ADVISORY COMMITTEE COMMITTEE REPORT December 21,2005 2006 Lodging Tax Funding Recommendation The Renton Lodging Tax Advisory Committee met on December 21, 2005 to consider requests of the Renton Community Marketing Campaign and Renton Visitors Connection for Lodging Tax funds to support their 2006 initiatives. The five members of the Advisorty Committee, representing the hotel industry, and potential users of the funds (specifically, the Greater Renton Chamber of Commerce and the City of Renton Community Relations Office), recommend that the Renton City Council allocate Lodging Tax funds for 2006 as follows: • $62,500 to the Renton Community Marketing Campaign for its 2006 community marketing efforts and, as a one time allocation, authorize the Campaign to use up to $50,000 of the Lodging Tax reserves to produce a marketing video showcasing the Renton community; and • $119,500 to the Renton Visitors Connection for its 2006 tourism marketing activities. Denis Law,Chair cc: Alex Pietsch Michael Bailey CITY OF RENTON COUNCIL AGENDA BILL AI#: 9' Submitting Data: For Agenda of: Dept/Div/Board.. EDNSP January 9, 2006 Staff Contact Alex Pietsch x6592 Agenda Status Consent X Subject: Public Hearing.. Lodging Tax Advisory Committee Funding Correspondence.. Recommendation for the Renton Community Marketing Ordinance Campaign Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Renton Community Marketing Campaign 2006 Action Information Plan Contract with Hamilton/Saunderson Lodging Tax Advisory Committee Report Recommended Action: Approvals: Council concur Legal Dept X Finance Dept X Other Fiscal Impact: Up to $112,500 Expenditure Required... Transfer/Amendment $112,500(from Fund 110) Amount Budgeted Revenue Generated Total Project Budget $120,000 City Share Total Project.. SUMMARY OF ACTION: The City Council is asked to approve the Lodging Tax Advisory Committee's recommendation to allocate $112,500 of Lodging Tax collections with • $62,500 going towards an eighth year of the Renton Community Marketing Campaign, administered by Hamilton/Saunderson Marketing Partnership. This allocation will be leveraged with additional financial contributions from the Economic Development,Neighborhoods, and Strategic Planning Department's business recruitment budget, key stakeholders, other community agencies, organizations, and businesses. • "One-time"expenditure of up to an additional $50,000 to produce a Renton marketing video, a contract for which will be executed separately after a RFQ process to determine an appropriate vendor. STAFF RECOMMENDATION: Approve the Lodging Tax Advisory Committee's recommendation to allocate the funds and authorize the Mayor and City Clerk to sign the contract in the amount of$62,500with Hamilton/Saunderson Marketing Partnership and authorize issuance of a RFP for video production firms to implement the Renton Community Marketing Campaign 2006 Action Plan. Rentonnet/agnbill/ bh Cr7e' ECONOMIC DEVELOPMENT, NEIGHBORHOODS, AND STRATEGIC PLANNING DEPARTMENT T� MEMORANDUM DATE: December 23, 2005 TO: Randy Corman, President Members of the Renton City Council VIA: ;16' Kathy Keolker, Mayor FROM: Alex Pietsch, Administrator(x 6592) K SUBJECT: Renton Community Marketing Campaign Issue: The Renton Lodging Tax Advisory Committee has recommended that the Renton City Council allocate funds for activities proposed by the Renton Community Marketing Campaign. Recommendations: • Authorize the Mayor to sign contracts with Hamilton/Saunderson, marketing consultants, for the efforts of the Renton Community Marketing Campaign in 2006. • Partner with other key community stakeholders for a eighth year of the Renton Community Marketing Campaign by allocating$62,500 of Hotel/Motel Tax collections to its use. This allocation will be leveraged with additional financial contributions from the Economic Development, Neighborhoods, & Strategic Planning Department's "business recruitment"budget and other community agencies, organizations and businesses. • Authorize a "one-time" expenditure of up to an additional $50,000 to produce a Renton marketing video, a contract for which will be executed separately after a Request for Qualifications (RFQ) process to determine an appropriate vendor. Background: In 1998, the Renton City Council authorized the City's participation in the Renton Community Marketing Campaign in conjunction with other key community stakeholders. The goal was to leverage marketing dollars in the community, by collectively promoting Renton as an outstanding place to work, live, learn, shop, visit, and have fun. Stakeholders, in addition to the City, include: the Renton School District, Renton Technical College, January 5,2004 Page 2 Valley Medical Center, the Greater Renton Chamber of Commerce, and the Renton hotel industry. The Renton Community Marketing Campaign goals tie directly to the City's Business Plan objectives and focus on promoting a consistent identity that builds on the appeal of Renton's residential, educational, and business opportunities. The first seven years of the campaign have been a tremendous success in both the Renton community and the Greater Puget Sound Region. Our branding slogan: "Renton. Ahead of the Curve," and using "We Chose Renton"testimonials to convey our message have been effective. In its eighth year, the Campaign will carry on this theme with advertisements speaking to why Renton is "The Right Choice" for business, education, healthcare, tourism, etc. The bottom line: people are choosing Renton as a great location to open or relocate a business, buy a house, and educate young children. Stakeholders have overwhelmingly agreed that this kind of comprehensive community effort has been very successful. They have all committed to participate in a continuation of the Renton Community Marketing Campaign. The Campaign's proposed activities are described in the attached 2006 Renton Community Marketing Campaign Action Plan. In addition to these traditional ongoing marketing efforts, the Campaign proposes to produce a high-quality marketing video that showcases the great reasons to live, work and play in Renton. The Stakeholders believe this will be an exciting tool that will help each of them in recruiting employees, customers and students, in addition to attracting businesses to the community. There is a large unallocated fund balance of more than $250,000 in the Lodging Tax Fund (Fund 110). The Campaign proposes to use up to $50,000 of this to fund this one-time project. A Request For Qualifications will be submitted in the coming year to select a qualified video production firm and the project will be separately contracted. The Lodging Tax Advisory Committee met on December 21, 2005, to review these proposals and recommends that the City Council authorize the allocation of$62,500 of lodging tax revenue to the Community Marketing Campaign for its 2006 community marketing efforts and up to $50,000 in a one-time allocation of unspent fund balance to produce a Renton marketing video. Attachments: Renton 2006 Marketing Action Plan cc: Jay Covington Michael Bailey RENTON „ „ L % „ ' { 42 0 0 Community Marketing Plan �s x • 0. R. 00 0 • . ' I w + 'AMM: ► Big Ideas . DRAFT 2006 Renton Community Marketing Campaign 1 TOI li . €: I) OF TH Fc i' 1? : 1: Renton is known as a community that thinks big . It is a place for opportunity . It is a place for possibility . And that' s why is the choice to live and work . DRAFT 2006 Renton Community Marketing Campaign 2 Big Ideas in Economic Development Lakeshore Landing, Southport, Highlands Redevelopment Plan, The Piazza, / Spirit of Washington Event Center, Renton's Auto s , Mall, City Center Parking Garage, Renton's development as a bioscience hub, including the potential of the "science city",ty , to make surplus Boeing property attractive for redevelopment, the f City has committed to significant infrastructure investments, The I-405 Corridor Project, award winning community marketing campaign, King County Metro Transit's first hub-based regional transit center, a VISION 2020 award from the Puget Sound Regional Council honored Renton for its exceptional downtown revitalization efforts, no City B&O Tax, free parking. no red tape: most permits in 90 days, the City of Renton maintains its own 170-acre municipal airport providing regional aviation, Will Rogers-Wiley Post Memorial Seaplane Base, Renton's shuttle service, RUSH (Renton Urban Shuttle), Renton offers free preliminary project review upon written request, lower utility rates than surrounding communities, University of Washington Storefront Studio and CEO Roundtable. Big Ideas from Business Headquarters of the Federal Reserve Bank of San Francisco, Classmates Online, IKEA, Boeing, Frey Electronics, Sprit of Washington Dinner Train, Wizards of the Coast, Microscan, Casabyte, Paccar, Aero-Plastics, Newton Labs, Topics Entertainment, G. Raden and Sons, Sesame Communications, Vykor, K&L Distributors, Kaye-Smith, Armondo's Café Italiano, Puget Sound Educational Service District, McLendon Hardware, Renton is home to a methane-powered fuel cell demonstration project and the northwest's largest solar-power training facility, Renton hotels welcome over a quarter million visitors each year, ER Solutions, and Federal Aviation Administration. Big Ideas in the Community IKEA Performing Arts Center, Henry Moses Aquatic Center, CARCO Theatre, Ron Regis • w Sports Park, Gene Coulon Memorial Beach Park, � - extensive parks, open space and urban trails system, Valley Medical Center Cinema on the x Piazza, Clam Lights, Renton Farmers Market, The Renton Community Foundation, Renton Skate ark Communities in Schools of Renton, Y=''"r--"'"*. and Cirque du Soleil in Renton, 1% for Arts Program, The new $1.5 million Renton Rotary Salvation Army Food Bank and IKEA Renton River Days. DRAFT 2006 Renton Community Marketing Campaign 3 Big Ideas in Education Technology Resource Center, more than 95% of Renton Technical College graduates are , immediately employed upon graduation, the Department of Education awarded Renton '."41" Technical College (RTC) a $1,086,298, 3-year ,grant for the Universal Design for Learning r � Project - Learning Assessment System, the Renton Technical College Foundation has ., �........, , -Teo � established 35 different funds allowing donors to ",r , 4,A A..It Aktkl direct how their money is used, the Office of Research and Development provide is a research resource for administrators, faculty, students, and the community, the College is providing a new Ophthalmic Assistant program, the only training of its kind in the Northwest, the College serves over 1,500 apprentices each year, or nearly 20% of the total number of apprentices in Washington. In 2003 voters approved a Renton School District $150 million bond for building renovation, construction and district-wide technology- all schools will be completed upgraded at the end of 2006, five of Renton public schools are designated as .1) • Communities In Schools of Renton "Outstanding Blue Ribbon Schools of HELPING KIDS PREPARE FOR LIFE Excellence", more than 80% of certificated staff in the District have five - or more years of higher education and two of every three teachers have advanced degrees, graduating students are awarded more than $2 million in scholarships each year, Renton's Community in Schools leverages $11 for each dollar invested, the District's fourth, seventh and 10th grade students showed improvement on nearly every section of the 2005 Washington Assessment of Student Learning, District science programs have been recognized as being one of eight exemplary science programs in the United States and school levies pass regularly in Renton. Big Ideas in Health Care Valley Medical Center's Stroke Services received the Gold Seal of Approval from the Joint Commission on Accreditation of �, o Healthcare Organizations, Rotary Club of Renton, Valley Medical ,P Center and Renton Technical College provide a free medical clinic every Saturday, Valley has more than 400 physicians in 36 specialties, a teaching hospital, has been named one of the 100 . . top such institutions in the United States by Solucient, the .* °''. Center for Joint Replacement at Valley is the first dedicated joint replacement center in the Pacific Northwest, the highest rated suburban hospital in King County for comprehensive care, Valley Medical Center has rated in the top five percent nationally for Joint Replacement, the Center was rated number one rating Washington for Orthopedic Services DRAFT 2006 Renton Community Marketing Campaign 4 !Dig Results . o Renton now ranks second only to Seattle in the number of residents gained since 2000, according to a recent report on population growth by the Puget Sound Regional Council o Annual consumer expenditures: $978 million ❑ Average household wealth: $226,395 o With more than 55,360 residents and 35,600 jobs, Renton is the fifth-largest city in King County o Within the City limits, at year-end 2004, there were 2,385 active business licenses, an increase of 20% from 2003 o Renton has 35,600 employees o Since 1994, Renton's assessed valuation has increased 85%, from $3.4 billion to $6.4 billion o 2003 delivered higher sales tax revenue gains, by percentage, than any other city in King County o 2004 City-wide survey says... 75% rate Renton as an excellent or very good place to live o If the city follows through on all the annexations envisioned in its comprehensive plan, Renton could swell from just under 57,000 residents to more than 116,000 -- the size of present-day Bellevue, according to the Puget Sound Business Journal ❑ Construction, transportation and general retail sectors experienced double-digit growth in sales tax revenue in 2004 _ ° i ii 'i..1 fillary , 1 DRAFT 2006 Renton Community Marketing Campaign 5 ❑ In 2003, permits were issued for 500 single-family homes and Renton saw a record number of homes sold in the city limits - 1,771 (13% greater than 2003 ❑ Over $200 million of new assessed value was added to the tax rolls in 2004 o 2004 City-wide survey says... 93% of respondents feel safe in Renton o The median price of all homes sold in Renton increased to $247,000, a 7.4% increase from last year's median price of$230,000 ❑ Top reasons why Renton residents love Renton: atmosphere, location, public services and sense of community o 2004 City-wide survey says... 63% feel their tax dollars are well spent in the City of Renton o Assessed Valuation: (2003 Tax Roll) $6,343,000,000 o Insurance Rating: Class "3" in City (highest rating possible) ❑ Ahead of the Curve Community Marketing Campaign has won national honors from the City-County Communications and Marketing Association (3CMA) DRAFT 2006 Renton Community Marketing Campaign 6 Praise . "Indeed, city boosters point with pride to the miles of walking trails along the Cedar River, they cheer the ambitious renovation of the city core, and they point to Gene Coulon Memorial Beach Park. They mention that taxes are low, schools are being aggressively refurbished and business is growing." - Seattle Times The city a/so has adjusted its regulations to "not only protect the future of the city but also provide predictability and reasonableness that developers are able to work with.' - Puget Sound Business Journal "If you really want to see customer service, you need to go to Renton. It's like going to Nordstrom,"said Rep. Rodney Tom from the 48th District. "Renton has been revising its codes, reorganizing and retaining its staff and rethinking its approach to one that guides development rather than just regulating it... This may now be Renton's time in the sun."The Seattle Times "A new ad campaign launched by the city heralds, Renton -Ahead of the Curve, one of those slogans that can mean anything. But look at the details and it's easy to be high on Renton."- The Seattle Times "Renton...(has) evidenced a good understanding that the time may be right to try to attract new and existing high-tech companies to look south. Renton in particular, with its "ahead of the curve"campaign, has probably planted the seeds of second thoughts in the minds of some of those tech-company decision makers"- Puget Sound Business Journal 'An innovative, community-based plan in Renton to create a new performing arts center is worth regional applause and local support for the current fund drive." -The Seattle Times "Renton's interesting adaptation of refurbished Renton High School into a community state is moving toward funding and operation. It precedes downtown Renton's rebirth, which is potentially one of the Eastside's best stories of urban revitalization." - The Seattle Times DRAFT 2006 Renton Community Marketing Campaign 7 RENTON \ I E : I) OF TH { =. ' I>.VL How do we promote th • s •� success? What's the next b . idea ? DRAFT 2006 Renton Community Marketing Campaign 8 2006 Marketing Campaign Goal The Renton Community Marketing Campaign is designed to ° help brand Renton and communicate the community's many • positive attributes as a place to do business, work, visit, learn, • •• shop, live, play and stay. The stakeholders, including the Greater Renton Chamber of Commerce, Renton Visitor's Connection, City of Renton, Renton School District, Renton Technical College and Valley Medical Center, lunched the campaign in 1999 to: 1. Improve the image of Renton in the community and the region 2. Promote Renton as desirable location to do business, work, live, shop, and visit 3. Recruit quality companies to Renton to help diversity the employment base by supporting City economic development initiatives 4. Showcase Renton's stakeholders and their achievements 5. Creatively leverage and market Renton's assets and amenities 2006 Marketing Campaign Objectives 1. Maintain the Renton brand: continue to deliver the message and buzz 2. Tell the Renton story and showcase the opportunity in Renton 3. Sell the Renton experience and market Renton as destination to live and work: build the "want to be in Renton" 4. Build pride by current residents, workers and companies 5. Leverage stakeholder and community marketing resources 6. Support community economic development initiatives DRAFT 2006 Renton Community Marketing Campaign 9 2006 Marketing Campaign Strategies Campaign Focus: A. Use did you knows to celebrate and showcase why people should choose Renton — it's an exciting opportunity B. Celebrate Renton's current success: we need to brag about our current Big Ideas C. Create and launch new Big Ideas: the initiatives will create NEWS about Renton II. Use campaign tactics to reach targeted markets A. Need to tell the story to current Renton residents and workers: there is an incredible number of new residents and workers B. Reach Puget Sound area business opinion leaders and decision makers responsible for retention and recruitment C. Reach potential Renton residents and workers D. Tell the Renton story nationally through public relations reaching nationally business opinion leaders and decision makers (i.e. New York Times) III. Ensure frequency of messages to achieve desired campaign objectives A. Increase the buzz in targeted markets B. Increase frequency to maximize impact IV. Deliver a unique point of view A. Be bold B. Have an edge: deliver an attitude V. Enroll community in marketing efforts to leverage campaign resources A. Continue to integrate the message of the campaign into all stakeholder communications and marketing mediums B. Leverage community marketing resources to extend overall budget VI. Create benchmarks to measure success A. Set benchmarks for the campaign. Benchmarks will be developed in conjunction with stakeholders. B. Use limited campaign budget wisely. DRAFT 2006 Renton Community Marketing Campaign 10 2006 Marketing Tactics Advertising Celebrate Renton's current success: brag about Renton's current Big Ideas A cornerstone of the Community Marketing Campaign has been building and maintaining a buzz about Renton through various advertising mediums. The campaign has successful utilized radio, television, print, magazine, direct mail and other tactics to keep Renton top of mind with targeted audiences. In 2005, partnerships were continued with National Public Radio Stations KPLU and KUOW to deliver Renton's message to Puget Sound decision makers. Based on the results of the Elway Survey, the campaign added advertising in the Puget Sound Business Journal and Seattle Business Monthly. Tactic I to reach targeted regional audiences KIRO NewsRadio 710: Tom Douglas' Seattle Kitchen Sponsorship A great opportunity to promote the Renton experience to an influential and happening crowd of people in the know and upscale homeowners. It will also reach the top restaurant owners (and owners who might then consider opening a restaurant in Renton). The program airs from 4-7 p.m. on Saturdays. Quarterly sponsorship includes three :60 announcements and one sponsor ID per show, plus website exposure. 26 weeks Budget: $11,700 lr.fr; II. KJAQ-FM It's the hottest format in the market reaching 25-45 year olds. Great way to get the buzz going with potential workers and residents. 8 weeks (4 weeks in the Spring and four weeks in the Fall) Budget: $24,000 9605 playing what we want Tactic II to reach business leaders Seattle Business Monthly Placement by magazine masthead 2/3 page, full color ad in six issues Budget: $19,182 DRAFT 2006 Renton Community Marketing Campaign 11 .sem II. Puget Sound Business Journal 6 weeks in the Spring 6 weeks in the Fall Budget: $16,800 Public Relations: Tell Renton's Story through the press: brag about Renton's current Big Ideas This public relations campaign is designed to help tell the story of big ideas in Renton. Stakeholders would be ,,, ` _ t - responsible for their own public relations The campaign would pitch strong features that involve several stakeholders. Initial ideas include: • ❑ A New Way of Learning— RTC and Renton >, a= School District .b si ,riI iR = {i� bt tic Y ❑ A Wireless Connection —City, Schools, Business and Hospital ❑ A Model for Economic Transition — How Renton's Lessons can be Applied to other Cities —All stakeholders, Boeing and Landing development ❑ Scholarships for all Renton School Grads— Schools and Business Budget: $4,000 per month retainer for five months - $20,000 Community Summit: What's the Next Big Idea It's 2010. What are the next big ideas that Renton will have accomplished by then? The Community Marketing Campaign stakeholders will consider the idea of producing an all day retreat with key community, business and government leaders would be held. The Summit would: ❑ Identify the next Big Ideas: Education, Community Facilities, Culture, Diversity, Government, etc. ❑ Identify champions who would spearhead the ideas ❑ Energize and strongly connect the community and its stakeholders on a shared mission ❑ Generate publicity for Renton DRAFT 2006 Renton Community Marketing Campaign 12 A world-class keynote address would be delivered by someone inspiring (and have high publicity value) such as former President Clinton, Bill Gates, Dr. Phil, Oprah or another motivational speaker. Corporate sponsors would be sought to help underwrite the summit. Budget: TBD Targeted Sponsorship Sponsor Forums that Reach Decision Makers The campaign will continue to create partnership programs with local and 4(11'''' Ie C tut ologyAlliance national organizations to position Renton and to promote its advantages. The campaign will again sponsor conferences, meetings and economic forums to keep Renton top of mind with area decision makers. Opportunities for sponsorships and partnerships include: Washington Software Alliance, Greater Seattle Chamber of Commerce, Puget Sound Regional Council, Tech Alliance and others. Sponsorship programs must include opportunities such as recognition, role on programs, advertising and other criteria to be developed with stakeholders. Seattle Business Monthly has also offered Renton the right of first refusal on a major event in 2006. This might include: ❑ The Seattle Business of the Year Awards ❑ Participation in the Round Table Series (no cost) Budget: $15,000 DRAFT 2006 Renton Community Marketing Campaign 13 • Maintain the Brand Integrate the Logo/Theme into Communications The Campaign will continue to encourage stakeholders to incorporate the Renton Ahead of the Curve logo and theme into as many advertising/communications vehicles as possible. This not only leverages resources, but also extends the brand into all aspects of the community. Budget: $0 Support Business Retention and Recruitment Economic Strike Force with Key Stakeholders The campaign will mobilize stakeholders to assist with business recruitment and retention opportunities during the course of the year. This will be accomplished through the signing of joint letters, phone calls, personal visits and other means coordinated by the City's Economic Development, Neighborhoods and Strategic Planning Department. Budget: $0 Marketing Opportunities Contingency During the course of the year, the stakeholders will be presented with new potential marketing opportunities. The contingency budget will be utilized to fund these initiatives. Budget: $10,000 Campaign Communications Campaign Management Hamilton/Saunderson will facilitate and manage quarterly meetings of the stakeholders. These meetings would last approximately 3 hours. In addition, they will facilitate a Stakeholder Marketing Retreat in October to plan the 2007 Community Marketing Campaign. Budget: $5,000 ' ; X?y_ .. � � y " ,s �" -- �' �N y . . i �}F .ate mr` v • sr nd DRAFT 2006 Renton Community Marketing Campaign 14 RENTON \ F! , i? £ : & ' ,. €.', RVI. 2006 Community Marketing Campaign Budget Summary Tactic Expenses I. Advertising A. Tom Douglas' Seattle Kitchen $ 12,000 B. KJAQ FM $ 24,000 C. Seattle Business Monthly $ 19,500 D. Puget Sound Business Journal $ 17,000 F. Design $ 10,000 II. Public Relations $ 20,000 III. Targeted Sponsorships $ 15,000 IV. Maintain the Brand $ 0 V. Economic Strike Force with Key Stakeholders $ 0 VII. Contingency $ 10,000 X. Campaign Management $ 5,000 Total $ 132,500 Income I. Hotel/Motel Tax $ 62,500 II. City of Renton $ 20,000 III. Renton School District $ 15,000 IV. Valley Medical Center $ 15,000 V. Renton Technical College $ 15,000 VI. Greater Renton Chamber of Commerce $ 5,000 Total: $ 132,500 DRAFT 2006 Renton Community Marketing Campaign 15 RENTON „stEtE ,, s ) i THE C4...' RVF Addendum to 2006 Marketing Campaign: Supplemental Request for Hotel/Motel Tax Funds The Renton Community Marketing Campaign Stakeholders want to produce a dynamic five-minute DVD that would showcase Renton and the unique Renton experience. This high-quality production would help introduce Renton to new employees and residents. It could also be included in recruitment packets to give opinion leaders an overview of locating a business in Renton. The stakeholders would also have the video available on their own websites. The stakeholders request up to $50,000 to write, produce and distribute the Renton DVD. DRAFT 2006 Renton Community Marketing Campaign 16 CONSULTANT AGREEMENT THIS AGREEMENT is made as of the day of , 2006, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and Hamilton/Saunderson Marketing Partnership, hereinafter referred to as "CONSULTANT", for their services related to the City of Renton's Marketing Campaign. All information shall be made available for use by the City of Renton Staff and City Council. The CITY and CONSULTANT agree as set forth below: 1. Scope of Services. The Consultant will provide all labor necessary to perform all work, which is described in the attached Scope of Services (Exhibit A). This Agreement and Exhibit hereto contain the entire agreement of the parties and supersedes all prior oral or written representation or understandings. This Agreement may only be amended by written agreement of the parties. The scope of work may be amended as provided herein. 2. Changes in Scope of Services. The City, without invalidating the Consultant Agreement, may order changes in the services consisting of additions, deletions or modifications, and adjust the fee accordingly. Such changes in the work shall be authorized by written agreement signed by the City and Consultant. If the project scope requires less time, a lower fee will be charged. If additional work is required, the consultant will not proceed without a written change order from the City. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall remain in full force and effect to serve the purposes and objectives of this Agreement. 3. Time of Performance. The Consultant shall complete performance of the Consultant Agreement for the items under Consultant's control in accordance with Exhibit A. If items not under the Consultant's control impact the time of performance, the Consultant will notify the City. 4. Term of Consultant Agreement. The term of this Agreement shall end at completion of the scope of work identified in Exhibit A, but no later than December 31, 2006. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Consultant. 5. Consultant Agreement Sum. The total amount of this Agreement is not to exceed the sum of$112,500. Washington State Sales Tax is not required. The Cost Estimate provided by the Consultant to the City specifies total cost. 6. Method of Payment. Payment by the City for services rendered will be made after a voucher or invoice is submitted in the form specified by the City. Payment will be made within thirty(30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Consultant for any work not completed in a satisfactory manner until such time as the Consultant modifies such work so that the same is satisfactory. 7. Record Maintenance and Work Product. The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Consultant agrees to provide access to any records required by the City. All originals and copies of work product, exclusive of Consultant's proprietary items protected by copyright such as computer programs, methodology, methods, materials, and forms, shall belong to the City, including records, files, computer disks, magnetic media or material which may be produced by Consultant while performing the services. Consultant will grant the City the right to use and copy Consultant copyright materials as an inseparable part of the work product provided. 8. Assignment Agreement. The Consultant shall not assign any portion of this consultant Agreement without express written consent of the City of Renton. 9. Hold Harmless. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death of Consultant's own employees, or damage to property caused by a negligent act or omission of the Consultant, except for those acts caused by or resulting from a negligent act or omission by the City and its officers, agents, employees and volunteers. It is specifically and expressly understood that the indemnification provided herein constitutes the consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Insurance. The Consultant shall secure and maintain commercial liability insurance in the amount of$1,000,000 in full force throughout the duration of this Consultant Agreement. A certificate of insurance shall be delivered to the City before executing the work of this agreement. The certificate shall name the City as an additional insured, on a separate page attachment. Please note: The cancellation language should read"Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeaver--to mail 45 days written notice to the certificate holder named to the left. = . .• . - - •: . - - • - •- •- - - • • • •- • • - 11. Independent Contractor. Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this agreement, shall be considered employees of the Consultant only and not of the City. The Consultant's relation to the City shall be at all times as an independent contractor. Any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees,while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. 12. Compliance with Laws. The Consultant and all of the Consultant's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. 13. Severability. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall remain in full force and effect to serve the purposes and objectives of this Agreement. This agreement is entered into as of the day and year written above. CONSULTANT CITY OF RENTON Hamilton/Saunderson Marketing Partnershp Kathy Keolker, Mayor 621 Fifth Avenue North, Suite A Seattle, WA 98109 (206)282-6858 APPROVED AS TO FORM: ATTEST: City Attorney Bonnie I. Walton, City Clerk RENTON CHAMBER OF COMMERCE 2006 Renton Visitor's Connection Scope of Work The Renton Chamber of Commerce performs certain marketing functions to attract visitors to Renton and operates a Visitor's Center to accommodate visitor informational needs. The scope of work for the year 2006 includes but is not limited to: GoRenton.com Web Site - Receives 57,000 hits a week from 50 states and 111 countries. The most frequently visited pages on the web site are: Live Web Camera, Play, Dine, Stay, Events and Slide Show. In 2006 there will be further improvements made to the site to attract greater interest. Budget $4,000. Visitor's Guide - Is produced and distributed throughout the Pacific Northwest, featuring Businesses, Attractions, Activities, Events and general information about Renton to attract visitors. In 2006, 50,000 guides will be produced consisting of 16 pages and distributed in 504 Certified locations throughout Washington and British Columbia. Budget $14,495. - Event Pocket Calendar - A folding Pocket Calendar is produced listing all of the events that would be of interest to visitors to Renton. It is designed to bring visitors back to Renton to experience events throughout the yaer. In 2006 30,000 pocket calendars will be produced and will be distributed in high traffic locations throughout Renton. Budget $2,000. - Sunset Magazine Advertising - Occurs in the Travel Destination section of the magazine to acquaint readers with and offer Renton as a hub for activities in the Seattle market. In 2006 there will be 2 1/4" X 4" ads in the May and June issues of Sunset Magazine, distributed in Washington, Oregon, Idaho, Alaska and British Columbia; generating 650,000 impressions. Budget $4,824. Newspaper Advertising - Is positioned to offer Renton as a convenient Seattle area travel destination and emphasizes events and activities. In 2006 there will be 30, 4 column by 8" ads, creating 5,333,000 impressions in Portland, Vancouver BC, Yakima, Spokane and North Central Washington markets. They will feature proximity to Seattle, events, destination retail, lodging, activities, attractions and dining and will run in April, May, June, July, August and November. Budget $24,000 plus $3,000 in print production. RENTON CHAMBER OF COMMERCE Radio Advertising — Builds top-of-mind awareness about Renton as a hub location when visiting the Seattle area. In 2006, there will be 2,200 radio spots in Vancouver BC, Spokane, Tri-Cities, Portland, Yakima and North Central Washington markets generating 11 million impressions. Ads will run in February, April, June, July, September and November and will feature proximity to Seattle, events, destination retail, lodging, activities, attractions and dining. Budget $36,000. Visitor's center and Chamber fulfillment— The Chamber facility serves as a Visitor's Center and the staff performs functions to serve existing and potential visitors to Renton; plans, implements and manages the visitor's advertising and marketing programs; coordinates programs for the Visitor's Connection; and is the organizing and communication agency for lodging properties and other participating tourism businesses. Among the functions performed are: • Referring inquiries to businesses. • Greeting and serving walk-in visitors. • Maintaining and answering a toll free telephone number. • Printing promotional material. • Mailing information in response to requests. • Responding to publicity and media leads. • Distribution of advertising and promotional material. • Participating in regional and state tourism activities. • Maintenance of printed material on display to visitors. • Visitor's web site hosting and maintenance. • Design and placement of advertising. • Design, printing and distribution of Visitor's Guide and Event Pocket Calendar. • Visitor research. Fulfillment budget $29,314. RVC 2006 BUDGET 2006 BUDGET Advertising Sunset Magazine $4,824 Radio $36,000 Newspaper $24,000 Production $3,000 Visitors Guide 50,000 $14,495 16 pages 504 distribution locations Pocket Event Calendar,30,000 $2,000 Advertising and Marketing management $5,000 WEB enhancements and improvements $4,000 Trade/events/promotion $850 Equipment/misc. $1,000 WEB Trends analytical &Zoomerang research software Chamber fulfillment Postage $500 Printing $650 Telephone toll-free# $2,500 Supplies $500 Copy $750 Receptionist $2,500 Publicity/Media $3,500 WEB hosting/misc. $700 RVC Director Wages $11,864 Travel $600 Misc. $250 Total $119,483 , LODGING TAX ADVISORY COMMITTEE COMMITTEE REPORT December 21,2005 2006 Lodging Tax Funding Recommendation I The Renton Lodging Tax Advisory Committee met on December 21, 2005 to consider requests of the Renton Community Marketing Campaign and Renton Visitors Connection for Lodging Tax funds to support their 2006 initiatives. The five members of the Advisorty Committee, representing the hotel industry, and potential users of the funds (specifically, the Greater Renton Chamber of Commerce and the City of Renton Community Relations Office), recommend that the Renton City Council allocate Lodging Tax funds for 2006 as follows: • $62,500 to the Renton Community Marketing Campaign for its 2006 community marketing efforts and, as a one time allocation, authorize the Campaign to use up to $50,000 of the Lodging Tax reserves to produce a marketing video showcasing the Renton community; and • $119,500 to the Renton Visitors Connection for its 2006 tourism marketing activities. Denis Law, Chair cc: Alex Pieuch Michael Bailey 'CITY OF RENTON COUNCIL AGENDA BILL #: -1. Submitting Data: For Agenda of: January 9, 2006 Dept/Div/Board.. EDNSP Staff Contact Alex Pietsch Agenda Status Consent X Subject: Public Hearing.. Federal Lobbyist Contract for Van Ness Feldman Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Study Sessions Contract and Scope of Work. Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept X Other Fiscal Impact: Expenditure Required... $60,000 plus expenses Transfer/Amendment Amount Budgeted $70,000 Revenue Generated Total Project Budget $70,000 City Share Total Project.. SUMMARY OF ACTION: Approval of this contract and scope of work from Van Ness Feldman allows them to represent the City of Renton in Washington, D.C. in seeking funding at a federal legislative level. Some issues will include funding for the development of the Sam Chastain Trail Development, SW 27th St/Strander Boulevard Extension, and Highlands Sub-Area Plan implementation. STAFF RECOMMENDATION: Approve a contract with Van Ness Feldman not to exceed$70,000 for federal lobbyist services and authorize the Mayor and City Clerk to sign the agreement. H:\EDNSP\CouncilUssue Papers-Agenda Bills-Ctte Reports\2005\Federal Lobbyist Contract AB.doc CONSULTANT AGREEMENT THIS AGREEMENT is made as of the day of , 2005, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and Van Ness Feldman, hereinafter referred to as "CONSULTANT", for their services related to federal legislation and federal programs and policies. All information shall be made available for use by the City of Renton Staff and City Council. The CITY and CONSULTANT agree as set forth below: 1. Scope of Services. The Consultant will provide all labor necessary to perform all work, which is described in the attached Scope of Services (Exhibit A). This Agreement and Exhibit hereto contain the entire agreement of the parties and supersedes all prior oral or written representation or understandings. This Agreement may only be amended by written agreement of the parties. The scope of work may be amended as provided herein. 2. Changes in Scope of Services. The City, without invalidating the Consultant Agreement, may order changes in the services consisting of additions, deletions or modifications, and adjust the fee accordingly. Such changes in the work shall be authorized by written agreement signed by the City and Consultant. If the project scope requires less time, a lower fee will be charged. If additional work is required, the consultant will not proceed without a written change order from the City. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall remain in full force and effect to serve the purposes and objectives of this Agreement. 3. Time of Performance. The Consultant shall complete performance of the Consultant Agreement for the items under Consultant's control in accordance with Exhibit A. If items not under the Consultant's control impact the time of performance, the Consultant will notify the City. 4. Term of Consultant Agreement. The term of this Agreement shall begin on November 1, 2005 and end at a time when it's mutually determined services will no longer be needed. This Agreement may be amended to accomplish change orders, if required, upon mutual written agreement of the City and the Consultant. 5. Consultant Agreement Sum. The total amount of this Agreement is a monthly retainer of$5,000 per month plus reimbursement for taxi fares, meals with Congressional Staff, and travel (if necessary and with prior City approval). Washington State Sales Tax is 1 not required. The Cost Estimate provided by the Consultant to the City specifies total cost. 6. Method of Payment. Payment by the City for services rendered will be made after a voucher or invoice is submitted in the form specified by the City. Payment will be made within thirty (30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Consultant for any work not completed in a satisfactory manner until such time as the Consultant modifies such work so that the same is satisfactory. 7. Record Maintenance and Work Product. The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Consultant agrees to provide access to any records required by the City. All originals and copies of work product, exclusive of Consultant's proprietary items protected by copyright such as computer programs, methodology, methods, materials, and forms, shall belong to the City, including records, files, computer disks, magnetic media or material which may be produced by Consultant while performing the services. Consultant will grant the City the right to use and copy Consultant copyright materials as an inseparable part of the work product provided. 8. Assignment Agreement. The Consultant shall not assign any portion of this consultant Agreement without express written consent of the City of Renton. 9. Hold Harmless. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death of Consultant's own employees, or damage to property caused by a negligent act or omission of the Consultant, except for those acts caused by or resulting from a negligent act or omission by the City and its officers, agents, employees and volunteers. It is specifically and expressly understood that the indemnification provided herein constitutes the consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Insurance. The Consultant shall secure and maintain commercial liability insurance in the amount of$1,000,000 in full force throughout the duration of this Consultant Agreement. A certificate of insurance shall be delivered to the City before executing the work of this agreement. The insurance policy shall be endorsed to include the "City of Renton"as an additional insured. The consultant shall provide proof of professional liability coverage with limit not less than $1,000,000 per occurrence or$2,000,000 in the aggregate. Please note: The cancellation language should read "Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will mail 45 days written notice to the certificate holder named to the left." 11. Independent Contractor. Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this agreement, shall be considered employees of the Consultant only and not of the City. 2 The Consultant's relation to the City shall be at all times as an independent contractor. Any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. 12. Compliance with Laws. The Consultant and all of the Consultant's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. This agreement is entered into as of the day and year written above. CONSULTANT CITY OF RENTON 13-QAA, Ben McMakin, Senior Director Kathy Keolker-Wheeler, Mayor Van Ness Feldman, P.C. 1050 Thomas Jefferson St NW Washington, DC 20007-3877 APPROVED AS TO FORM: ATTEST: City Attorney Bonnie I. Walton, City Clerk 3 Exhibit A A PROFESSIONAL CORPORATION 1050 Thomas Jefferson Street,N.W. Washington,D.C.20007-3877 (202)298-1800 Telephone VanNess (202)338-2416 Facsimile Feldman Seattle,Washington ATTORNEYS AT LAW (206)623-9372 Ben L.McMakin Senior Director,Governmental Issues (202)298-1956 blm@vnf.com October 3, 2005 Alex Pietsch Administrator Department of Economic Development, Neighborhoods and Strategic Planning City of Renton 1055 South Grady Way Renton, Washington 98055 Dear Mr. Pietsch This letter sets forth the description of services to be rendered by Van Ness Feldman, P.C. ("Van Ness Feldman"or the "Finn") for the City of Renton(the"City") concerning federal legislation and federal programs and policies. Scope of Work This agreement is intended to detail the terms of legal and legislative work to be completed by Van Ness Feldman for the City. Van Ness Feldman will provide counsel to the City to assist it to: • Assist the City in the development of a federal legislative agenda. • Manage day to day relationships in Washington, D.C. with Washington congressional delegation and staff. This will include office visits, phone calls, and various meetings as may be required from time to time. • Assist the City in drafting letters and other communications documents to execute its federal funding strategy. • Coordinate City material submissions to relevant Congressional committees. • Attend Congressional committee hearings and markups. Follow all relevant congressional proceedings important to the City's federal agenda. • Coordinate visits to Washington, D.C. by City officials for meetings with the delegation and staff. 1 • Advise and assist with events in Renton targeted at the Congressional delegation including staff and member visits, speeches, media events, etc. • Consult with City officials on a regular basis,provide written reports on an agreed upon schedule and as warranted by new developments. The Firm also agrees to provide such additional legal counsel and professional services as may be requested and mutually agreed upon. Review of Other Representation The Finn seeks to be vigilant in identifying and raising with its clients potential conflicts of interest as they may develop during the course of the representation. As we take on new clients and new tasks for existing clients, including the City, we will examine whether the representations could lead to potential conflicts in substantially related matters. If such issues are identified, we will promptly consult with the City for the purpose of reasonably resolving the potential conflict. The Firm represents a number of other clients on issues related to environmental, transportation and energy matters and selected municipal federal issues. Our preliminary internal review has not yet identified any conflicts of interest and we do not reasonably foresee any at this time. However, a thorough conflict check will be undertaken and necessary waivers, if any are needed, will be submitted to the City and the other client(s) before proceeding. By agreeing to the terms of this letter, the City agrees that Van Ness Feldman's representation of the City in the matters identified in the scope of work above, and not prevent the Firm from representing any present or future client, including representation in any other legal or legislative matter, so long as such matters are not the same as, or substantially related to, the Firm's work on behalf of the City in the above- described matter. The Firm carefully protects the confidences of its clients. Pursuant to Rule 1.6 of the District of Columbia Rules of Professional Conduct, and Rule 1.6 of the Washington State Rules of Professional Conduct, the Firm may not reveal client confidences or use such confidences for the benefit of a third party without consent of the client. Budget and Fees In consideration for Van Ness Feldman's services outlined in this letter, the City will pay a monthly retainer of$5,000 per month beginning November 1, 2005. Although I will have primary responsibility for this representation, other attorneys or legislative professionals in our firm, including Rick Agnew and Curt Rich, will assist the effort and provide counsel on occasion. Additionally, the firm requires reimbursement for taxi fares, meals with Congressional staff and travel (if necessary and with your prior approval) that are incurred in the course of representation. The Firm will notify the City of the conclusion of this matter. It is agreed that after the close of this matter, the Firm will offer to return the files related to these matters to the City. If the Firm does not receive instructions as to the disposition of these files, 2 the Firm will retain the files for three(3) years from the close of the matter, after which it reserves the right to destroy all such materials that do not have intrinsic value. If the terms of this agreement are satisfactory to you,please indicate your acceptance below and return a signed copy of this letter to our office. The original is for your files. We look forward to working with the City on this effort. Sincerely, ( 1„,„ rY‘.CIV\OL%-- Ben McMakin Van Ness Feldman, P.C. Accepted: Date: [Client Representative] 3 CITY OF RENTON COUNCIL AGENDA BILL AI#: t ii Submitting Data: For Agenda of: January 9, 2006 Dept/Div/Board.. Fire Dept./Administration Staff Contact Chief Lee Wheeler Agenda Status Consent X Subject: Public Hearing.. Addendum to extend Renton's operating agreement with Correspondence.. King County Fire Protection District#25 for two Ordinance additional years, through 2007. (CAG-95-087) Resolution Old Business Exhibits: New Business • Issue Paper Study Sessions • Map of FD#25 and East Renton PAA Information • Proportional Distribution of Annual Costs • Draft Contract Addendum Recommended Action: Approvals: Legal Dept...X Council Concur Finance Dept...X... Other Fiscal Impact: Expenditure Required..... Transfer/Amendment... Amount Budgeted Revenue Generated Total Project Budget City Share Total Project..... SUMMARY OF ACTION: The ten-year operating agreement between Renton and King Co. Fire District#25 began January 1, 1996. In order to continue the current relationship, an addendum has been prepared extending the term of this agreement through 2007. At the outset,both parties expected that virtually all of the District's jurisdiction would have been annexed into Renton by the end of ten years. Staff now expects that it will be five to six more years before the District's jurisdiction reduces to a size that makes sense to dissolve FD 25. (If a single future annexation action removes 60%or more of the District's assessed valuation, State law calls for residents of the District to vote whether to purchase their fire services directly from the City.) The addendum that City staff and FD 25 Commissioners have negotiated extends the current agreement for another two years, retaining payment of$1.25 per$1,000 of the District's assessed valuation, for a total 2006 revenue of approximately$1.35 million. STAFF RECOMMENDATION: Approve a contract addendum with King County Fire Protection District No. 25 to extend the term for an additional two years (through 2007), and authorize the Mayor and City Clerk to sign the addendum. Rentonnet/agnbill/ bh -Yv ti O� ADMINISTRATIVE, JUDICIAL, AND C. �� LEGAL SERVICES DEPARTMENT '-NrsO� MEMORANDUM DATE: January 29, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: v Kathy Keolker, Mayor FROM: Lee Wheeler, Fire Chief STAFF CONTACT: Linda Herzog, Interim Asst. to the CAO SUBJECT: Extension of City's contract with Fire District 25 ISSUE: Should the City of Renton extend its agreement with King County Fire Protection District#25 to provide Fire and Emergency Response services to the District, and accept payment of$1.25 per thousand dollars of the District's assessed valuation along with the District's share of the King County EMS levy? BACKGROUND: The ten year operating agreement with King Co. Fire District#25 began January 1, 1996. At the time the agreement was negotiated, both the City and the Fire District expected that the District's entire jurisdiction was likely to be annexed within that 10- year period, by the end of 2005. Although virtually all of the District lies within Renton's potential annexation area, approximately 4.9 square miles still remain unincorporated. (See map attached as Exhibit#1.) Staff estimate that it will be five to six more years before annexation reduces FD 25's jurisdiction to the point where the District can be dissolved. (According to State law, when a single annexation removes sixty percent or more of the District's AV,the District may elect, by a majority vote of those remaining in the unincorporated area, to require the City to assume responsibility for their fire protection, for payment of a"reasonable fee.") City staff and FD 25 Commissioners have negotiated an amendment to the existing contract which extends the agreement for another two years, through the end of 2007. During this additional two-year period, the District will continue to pay the City $1.25 per thousand dollars of the District's assessed valuation, as it has for the past ten years. Based on a current District AV of$1,085,814,974, approximately $1.35 million is expected to be paid to the City in 2006. In future years, as additional areas of the District are annexed, these areas will become part of the City's tax base, and revenue from the District will adjust accordingly. i:\fd 25\issue paper for fd 25 agenda bill.doc Addressee Name Page 2 of 2 Date of Memo The proportion which Fire District 25's assessed valuation bears to the total AV of both the District and the City is 13.16%. Using the budgeted cost of Renton's overall fire service (covering both the City and the District), and crediting the district for its share of EMS levy revenue and the remaining 10%value of Fire Station 16 that the District still holds, the District's proportionate cost is calculated at $1.58 million. This is somewhat higher than the revenue expected under this contract. (See Proportionate Distribution of Annual Fire Service Costs, attached as Exhibit#2.) Since the inception of the contractual arrangement between the City and District 25, the payment for services has been $1.25 per $1,000 of assessed valuation. Over the past ten years, the District has additionally purchased two pumper trucks and an aid car, has ceded ownership of 90% of Station 16 to Renton, and has paid for substantial improvements to Station 16. Although the cash payment to the City has been less than the calculated cost of service at City of Renton levels, these additional contributions and the economies of scale realized by the City have been deemed sufficient compensation to make up the difference. Further, the location of the District's Fire Station 16 is especially beneficial to the City in that it enables the Fire Department to maintain an excellent response time both within the District and to residents of East Renton. In 2005 Hospital District#1 voted an operating levy of 59 cents per thousand AV. District Commissioners publicly supported the levy, understanding that their constituents would be taxed this additional amount, but intending to reduce the Fire District levy in like amount. The Commissioners maintained this commitment by reducing the Fire District levy from the historical $1.50 per thousand to $1.25 per thousand beginning in 2006. All of the 2006 levy collections will be passed through to the City of Renton under the terms of this contract. If, as expected, substantial portions of the District remain unincorporated by the end of 2007, either the District(by ballot measure) will vote to require Renton to provide its fire and emergency medical services, or an additional contract extension will need to be negotiated. The current contract holds that all remaining District assets, liabilities and future liabilities will be transferred to the City at the end of the contract period. (As noted above, this contractual obligation is consistent with State rules for dissolution of a fire district.) If and when the City and the District engage in negotiations for another contract extension, the City should be cognizant of the District's LEOFF I medical care liability estimated at about $700,000—the actuarially-determined lifetime cost of uninsured medical expenses for three firefighters retired from the District before 1996. At present, the District maintains a cash reserve account sufficient to cover a portion of this liability. RECOMMENDATION: Staff recommends that the Council approve this contract addendum (attached as Exhibit #3), and authorize the Mayor to sign on behalf of the City. i:\fd 25\issue paper for fd 25 agenda bill.doc Exhibit #1 Hi ;I I gt 1-!I .e,�t- ' `�? i' ,,,,,,,,,,,,,„1/4„,„,_,,x.u,n rte,"v;' h",,,5 c. ! .�; [rkk 1R C J .� Ia��E _t { {, G ttijZ�T S _ � ( J1ry. ,/f-�"�r i' � :gym n •�;',4 R; ,y},,,,-k,,,,,,,,.,..�r \a ' 4.'?f-"'�;`'?3!i r �J _ - rye„.1 '- `h �4 y _ _ 14. 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Alex Pietsch,Administrator — — Renton City Limits 1 : 42000 ,f, G.Del Rosario — • — Urban Growth Boundary UNTO 3 January 2005 r-1 Fire District#25 ly Exhibit #2 Proportionate Distribution of Annual Fire Service Costs actual cost of service to FD 25 2006 Assessed Valuations • City of Renton $7,163,861,699 • FD 25 $1,085,814,974 (13.16190945%) • Total $8,249,676,673 (100%) Fire Service Costs for 2006 Proposed Budget/ expenditures $14,077,294 1 Add training division secretary (see also credit below) 62,100 Add installation of fiber optic line to FS 16 (amortized over 3 yrs) 6,667 Add lease cost of line from Sta. 16 to KC I-NET ($350/mo) 4,200 Add major maintenance expenses (all fire stations) 70,000 2 Subtract fire prevention (not provided to District) (1,028,150) EMS levy (revenue received for both City&District) (476,482) Total fire service expenditure to be allocated $12,718,962 FD 25 proportionate share Total cost x FD 25 share ($x.1316190945 $ 1,674,058 Credit services of District Admin. Secretary (62,100) Credit remaining 10% of FS 16 value amortized over 2-yr agreement 3 (50,000)4 Actual cost of service to FD 25 $ 1,558,958 5 Cost per $1,000 AV $1.44 LEOFF I Liability Current liability for lifetime LEOFF I medical benefits covering three FD 25 retirees has been calculated at $727,190. Assuming a three-year agreement, with FD 25 paying the estimated costs incurred mid-2005 to mid-2008, the City's remaining liability = approx. $630,000. As above, Renton needs secure funding of that liability in order not to burden City taxpayers with District-generated costs. 1 No indirect costs (of services from other City departments such as Finance and Human Resources) are included in this Department budget figure. 2 Estimate based on projected cost of Station 16 maintenance ($14,000/yr) x 5 stations. 3 A 2-year extension of the FD 25/City agreement is assumed. 4 Over the past 10-year agreement, 90% of FS 16 ownership has been transferred to the City (approx asset value = $1 million). Additionally, two pumper trucks and an aid car have been purchased by the District. Total value of these assets equals $1,900,000 to $2,100,000. This asset value is considered an appropriate credit against the un-reimbursed fire service expenditures over the past 10 year period. The remaining 10%value of the fire station is applied here. 5 FD proportionate share net of District Admin Sec'y(who serves Fire Dept as its training division secretary)and the capital asset contribution (remainder of FS 16) = $1,578,187. With AV of $1,085,814,974 a levy of$1.4535 would be required. Exhibit #3 ADDENDUM TO AGREEMENT FOR FIRE AND EMERGENCY MEDICAL SERVICE AND JOINT OPERATION OF FACILITIES This Addendum is entered into between the CITY OF RENTON, a municipal corporation referred to as"City," and KING COUNTY FIRE PROTECTION DISTRICT NO. 25, a municipal corporation referred to as "District," to amend the Agreement For Fire And Emergency Medical Service And Joint Operation Of Facilities dated August 8, 1995. The Agreement provided for certain provisions to be automatically effective on January 1, 2006. Because of legislative changes to certain statutes and other factors, it is necessary to revise specific provisions of the Agreement. Paragraph 1.17 of the Agreement provides for modification by agreement of the parties. To provide the needed changes, the parties agree as follows: 1. The August 8, 1995 Agreement provided, in paragraphs 1.1, 1.2, 1.8 and 1.13, for automatic changes to occur ten years after date of the Agreement. The reference to ten years is changed to twelve years. 2. Paragraph 1.2 provides that at the end or ten years (twelve years as modified herein) the property taxes collected by the District and paid to the City will change to reflect the amount the District can currently collect without an employee. This provision shall be modified as follows: At the end of twelve years the property taxes collected by the District and paid to the City shall be established by the District at a rate sufficient to continue providing the same level of services to the District. 3. Paragraph 1.13 relates to the then statutory requirement that a fire district had / to have at leas4 one full time, full paid employee to qualify for the full $1.50 ' per thousand dollars of assessed valuation property tax levy. The statute has been amended to now require only that the fire district contract for the services of one full time, full paid employee. Since the District meets the requirement, the references to this requirement in the Agreement are omitted. 4. Paragraph 1.14 refers to the 106%Lid Lift. That reference is change to 101% Lid Lift. KG25K11-4-05RentAdd 1 The remaining provisions of the August 8, 1995 Agreement shall remain in full force and effect. Dated: Dated: KING COUNTY FIRE CITY OF RENTON PROTECTION DISTRICT NO. 25 By: t— >rn f��=— By: Chairperson Mayor Attest: f►��_ , By: Co a issioner Town Clerk Approved as to Form By: - _ By: Commissi•ner Town Attorney KG25K11-4-05RentAdd 2 CITY OF RENTON COUNCIL AGENDA BILL AI#: • / l Submitting Data: For Agenda of: 1/9/2006 Dept/Div/Board.. Hearing Examiner Staff Contact Fred J. Kaufman, ext. 6515 Agenda Status Consent X Subject: Public Hearing.. Correspondence.. Honey Brooke West Preliminary Plat Ordinance File No. LUA-05-055, ECF,PP Resolution Old Business Exhibits: New Business Hearing Examiner's Report and Recommendation Study Sessions Legal Description and Vicinity Map Information Planning& Development Committee Report 12/12/2005 Recommended Action: Approvals: Legal Dept Council Concur Finance Dept Other Fiscal Impact: Expenditure Required... N/A Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Hearing Examiner's Report and Recommendation on the Honey Brooke West Preliminary Plat was published on 7/26/05. The appeal period, which would have ended on 8/9/05, was extended when an Appeal of Hearing Examiner's Decision and a Request for Reconsideration were filed by C. Thomas Foster and the Langley Development Group. The Hearing Examiner responded to the Request for Reconsideration on 9/19/05, affirming the 7/26/05 decision. The appeal was withdrawn on 10/6/05. On 10/3/05, during the extended appeal period, Kay Haynes, President of Blueberry Place Home Owner's Association, filed an Appeal of Hearing Examiner Decision. On 12/12/05, the City Council approved the recommendation of the Planning&Development Committee on the limited appeal issues, affirming the Hearing Examiner's decision. The plat is now before Council regarding preliminary plat approval. The Examiner recommends approval of the proposed preliminary plat subject to the conditions outlined on pages 8 through 14 of the Examiner's Report and Recommendation. Conditions placed on this project are to be met at later stages of the platting process. STAFF RECOMMENDATION: Approve the Honey Brooke West Preliminary Plat with conditions as outlined in the Examiner's Report and Recommendation dated 7/26/2005. Rentonnet/agnbill/ bb July 26, 2005 OFFICE OF THE HEARING EXAMINER CITY OF RENTON Minutes APPLICANT: C. Thomas Foster Langley Development Group, Inc. 6450 Southcenter Blvd., Suite 106 Seattle, WA 98188 OWNERS: Jerry/Julie Madison, 569 Hoquiam Ave. NE, Renton 98059 Norman/Tracy Lane, 14106 SE 124th St., Renton 98059 James/Yoko Johnson, 519 Hoquiam Ave NE, Renton 98059 Michael/Josette Hertel,4912 NE 5th St., Renton 98059 Robert Dykeman,4925 NE 6th St., Renton 98059 Kathleen Christianson, 5004 NE 5th St., Renton 98059 Michael/Cheryl Brown,4930 NE 5`1 St., Renton 98059 Susie Bush,4930 NE 5`1 St., Renton 98059 Henry/Ruth L. Mead, 552 Hoquiam Ave. NE, Renton 989059 CONTACT: Michael Chen Core Design Inc. 14711 NE 29th Place, #101 Bellevue, WA 98007 Honey Brooke West Preliminary Plat File No.: LUA 05-055, ECF, PP LOCATION: 500-600 block of Hoquiam Avenue NE SUMMARY OF REQUEST: Approval for a 51-lot subdivision of an 8.3-acre site intended for detached single-family residences. SUMMARY OF ACTION: Development Services Recommendation: Approve subject to conditions DEVELOPMENT SERVICES REPORT: The Development Services Report was received by the Examiner on July 5, 2005. PUBLIC HEARING: After reviewing the Development Services Report, examining available information on file with the application, field checking the property and surrounding area; the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the July 12, 2005 hearing. The legal record is recorded on CD. The hearing opened on Tuesday,July 12, 2005, at approximately 9:29 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 2 The following exhibits were entered into the record: Exhibit No. 1: Yellow file containing the original Exhibit No.2: Neighborhood Detail Map application, proof of posting, proof of publication and other documentation pertinent to this request. Exhibit No.3: Preliminary Plat Plan Exhibit No.4: Preliminary Grading and Utility Plan Exhibit No. 5: Boundary and Topographic Survey Exhibit No. 6: Zoning Map Exhibit No. 7: Environmental Review Committee Exhibit No. 8: Revised Preliminary Plat Plan Mitigation Measures Exhibit No. 9: Aerial photograph of the site in 2003 Exhibit No. 10: Blueberry Place Plat Plan showing sewer placement Exhibit No. 11: Series of photographs surrounding Exhibit No. 12: Large Plat Map from Blueberry Place Blueberry Place Exhibit No. 13: Memorandum from City of Renton Fire Marshal The hearing opened with a presentation of the staff report by Susan Fiala, Senior Planner, Development Services, City of Renton, 1055 S Grady Way, Renton, Washington 98055. The site is located in the eastern portion of the City of Renton. The site is to the north of NE 4th Street and to the west of Hoquiam Ave NE. The city limits are the northern boundary property line of the subject site, which is zoned R-8. The site to the north, which is in King County, is called the Hoquiam Annexation and is currently being processed. To the west of the site is Blueberry Place, zoned R-14 and are townhomes, to the south of the site is the Windsong single family subdivision. The site is 8.3 acres, 51 lots and two tracts. Tract A is a storm drainage tract located in the southwest portion of the site. The site slopes to the southwest at a 7% grade at that point. Tract B is a narrow strip of land along Road B, a loop street system within the plat. The site will be accessed primarily from Hoquiam Avenue NE, (labeled as Road A)as well as NE 6"' Street(Road C on the north part of the plat)which will also gain access to Hoquiam Avenue NE. There is no connection currently to Duvall Avenue,west of the plat,NE 6th Street would be stubbed with 20-feet of pavement and sidewalk to Duvall Avenue NE. The Examiner stated that there was an issue with the extension of NE 6th Street. He inquired as to how the road connected, if it was a public road. Ms. Fiala stated that there is an existing public right-of-way for NE 6th Street, which goes to the western boundary of this site. That is 30-feet of dedicated right-of-way to the City, making it public access all the way through. The Environmental Review Committee issued a Determination of Non-Significance—Mitigated (DNS-M)with five mitigation measures. No appeals were filed. Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 3 The site does comply with the land use and community design elements of the Comprehensive Plan Criteria. The proposed net density of 7.9 dwelling units per acre does comply with the land use requirement;,of the R-8 zone. A conceptual landscape plan for all of the non-arterial streets within the plan, and along Hoquiam Avenue NE, will be required as a condition of preliminary plat approval. All lots comply with lot dimension requirements. Setbacks were shown on the plat plan and all lots appear to comply with the setback requirements. These standards will be verified prior to the issuance of individual building permits. Eight single-family residences and several outbuildings exist on the site. The house on new Lot 51 will remain within the plat and the remaining seven residences, sheds and garages will be removed/demolished to accommodate the plat. There were a couple of issues relating to NE 6'J' Street, first the continuation and connection to Hoquiam Avenue NE. The property to the north is currently in King County but undergoing the annexation process. The applicant has provided a letter from the property owner that they would, until such time as the annex, grant an easement to this portion of the road and when the annexation is completed, it would be dedicated to the City. This would be half street improvements for 35-feet of right-of-way with 28 feet of pavement. The portion that is in King County is approximately 30-feet in width. The issue with the extension of NE 6th Street to the west, staff recommends as a condition of approval that the road be extended to Duvall with 20-feet of pavement and a pedestrian sidewalk. A homeowner's association or maintenance agreement will be established for all common improvements including those relating to access easement, utility easements, and sensitive area tracts. Traffic, Fire and Park Mitigation Fees have been imposed on the project. The site is located within the Renton School District and they have indicated that they would be able to handle the additional students. The storm drainage tract(Tract A) is located in the southwest portion of the site. It is required to be designed to Level 2 flow Control and Basic Water Quality. Core Design were the original engineers for the Blueberry Place development and have confirmed that the proposed utility extensions were anticipated in the original design of the utilities that serve Blueberry Place and were designed to receive flows from the upstream project when it was developed. The proposed development is within the water service area of Water District 90. The applicant has not submitted a Certificate of Water Availability with the land use application. Existing and new hydrants are required to be retrofitted with Storz"quick disconnect" fittings. The existing sanitary sewer is physically located on Blueberry Place and is a City of Renton sanitary sewer main. It is owned, operated and maintained by the City. The sewer main is located in a 15-foot sanitary sewer easement. Individual side sewers will be required to be installed to serve the new lots. Michael Chen, Core Design Inc., 14711 NE 29th Place, #101, Bellevue, WA 98007 stated that he is the planner for the project and they concur with staff recommendations with the exception of No. 3, regarding the NE 6th extension. First the environmental constraints that are present on-site just to the west and other reasons which the applicant representatives will testify to later on. Jim Hansen, 17446 Mallard Cove Lane, Mount Vernon, WA 98274 stated that he is a planning consultant working with the applicant and as far as the NE 6th extension to Duvall Ave, the City has had a requirement for Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 4 many years to improve public right-of-way adjacent to development. When Blueberry Place was developed only a very small portion of NE 6th Street was developed as part of that plat. When the apartment complex to the north of Blueberry Place was developed the City did not require them to extend NE 6th as would have been appropriate at that time. In the preliminary plat and site approval for the Blueberry Place townhomes, the Examiner's findings and conclusions stated that the topography and wetland features defeat the creation of a street grid system. At the intersection of Duvall Avenue and NE 6th there was a wetland that runs north/south along Duvall, Blueberry Place crossed that wetland with a very narrow city street improvement,they did not complete a full street section. The apartments to the north abut this right-of-way and they were not required by the City to put in any street improvements along the NE 6`''right-of-way. Blueberry Place was not required to extend NE 6th to the east property line because at the far east end there is a slope that is approximately 28%. it would seem appropriate that if Blueberry Place was not required to install NE 6th because of these features,then this project should not be expected to extend the road at this time. Joel Paisner, AterWynne LLP, Attorneys at Law, 601 Union Street, Ste. 5450, Seattle, WA 98101 stated that they had submitted a letter to the Examiner via fax. It appears that the Examiner has seen the letter, as well,as copy was presented to Ms. Fiala this morning. The Examiner stated that a modification has been requested and an appeal period established back in February and no one seems to have followed up on appealing the denial of the modification for the extensions of NE 6th. Raising it now,takes people slightly off guard,the land use is before us today and it seems that staff may not have had an opportunity to review the letter. Mr. Paisner confirmed that they had had discussions with staff regarding this issue in the last week. There was an appeal filed in this matter by the applicant, it was, however, one day late. It was not timely filed, but what he would like to focus on is this condition that he was led to believe was not imposed pursuant to the environmental review and DNS-M that was issued, rather was placed there as part of a plat condition. The applicant has been concerned about this off-site requirement throughout the project given the cost of it,the case law and code provide strong legal basis for rejecting this requirement on the development. There is a policy in the staff report that states that new streets should be designed to provide convenient access and a choice of roads between homes and parks, schools, shopping and other community destinations. There is a desire by the City to increase connectivity between Hoquiam and Duvall, however,that connectivity is being pursued and provided by a cross street at NE 10"',that discussion is also on the record before the Examiner. There is a letter submitted by Core Design to Kayren Kittrick, in it the engineers of record for the applicant have requested that this condition for off-site improvements to NE 6th be deleted. In the staff report it furtLer stated that it is firmly believed that the road is desirable and required at this location to serve the residents in the vicinity as well as provide further access for emergency services. What is the basis in fact for requiring this development to complete and construct a roadway that does not serve this development? This development has been required to obtain further right-of-way that abuts it to the north and the applicant has done that to provide access. There is access within the plat directly to Hoquiam Avenue, there is no question about emergency access, there is sufficient access to this development. The City needs to show that there is an impact caused by this development, that the mitigation required of the developer is proportional to that impact. If there is no impact and there is nothing in the record before the Examiner for that impact, then there cannot be a basis to impose this expensive fix on the developer. The applicant is already paying impact fees and without more proof, there is no reason for the developer to incur further costs in improving an off-site roadway. Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 5 Gerald Stump, 28609 SE 258th Street, Ravensdale, WA 98051 stated that he is one of the partners in the Langley Development Group and regarding the water availability, he has spoken to the Water District Manager and the letter of water availability will be available today or tomorrow morning. They are currently replacing all the water mains on Hoquiam as part of the project before the Examiner today. Kay Haynes, 551 Elma Place NE, Renton 98059 stated that she is the President of the Blueberry Place Homeowners Association. The NE 6th Street is their primary concern, however, there are a couple other issues she brought forward. The ERC when reviewing Honey Brooke West development failed to take into consideration that a community that lies in its path would be severely impacted if all that is being proposed is approved. The objections concern the loss of the mature firs that frame and define Blueberry Place,the option to attach a sewer line on homeowner property within the complex, and most importantly extending their entrance on NE 6th Street to connect to Hoquiam Avenue NE. The developer is proposing to clear the plat of all vegetation including all of the firs. Under the Consistency with Preliminary Plat Criteria in the Staff Report there is a policy that states that existing mature vegetation and distinctive trees should be retained and protected in developments. Blueberry residents request that as many firs as possible be saved and if the trees are left in groupings and not singles,there is no danger of them being weakened. There are also concerns over property values with the loss of these trees, as well the loss of privacy and drainage issues because of the development. They would like to see tall attractive fencing along the entire property line and steps taken to ensure that hillsides are protected from the possibility of landslides due to loss of root structure from any tree removal. As to the sewer line, Mr. Foster indicated that sewer lines would only be on the Honey Brooke West side, there was never any mention of coming into Blueberry Place to connect the sewer line. This option is unacceptable and unnecessary. And finally, the most serious concern, the NE 6th Street extension; the plan to extend NE 6th will have the greatest effect on the Blueberry Place development. The City in its determination to connect the drive has failed to consider many factors. They question whether any studies have been done to determine the feasibility, cost and necessity for extending the drive and what the impact would be to Blueberry Place residents during construction. NE 6th is a dead end for Blueberry Place, it is a gated community and there is no other entrance or exit. If NE 6"' is extended it will be an access not only for Honey Brooke but for everyone along Hoquiam and all the side streets feeding into it. Traffic will only increase as the area grows. Stop signs would need to be installed at the entrance for the safety of Blueberry Place residents. Two quick and easy accesses from Hoquiam to Duvall already exist; one via NE 121st Street and NE 118"' Street goes all the way to Duvall. There also would be a lot of construction noise and traffic using that road and it would be totally unnecessary to extend NE 6th . Kayren Kittrick, Development Services Division stated that there is an existing easement for the sewer to the City of Renton for both water and sewer at the west end towards Duvall and sewer on the east end by the cul-de- sac in the center of Blueberry Place. It was placed with the desire to be able to extend it into future developments. There is a line existing in the easement and it goes all the way to the property line of Honey Brooke West. Hoquiam may be able to serve the site as well, it will depend on the physical constraints that are current with these things. There is a current cleanout that will have to be taken out and replaced with a manhole placed on the property. Construction work required in the easement would be put back as good or better than before. Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 6 Honey Brooke West drainage will have their own detention pond designed to keep the water to pre-construction levels, it is required to drain and feed the wetland on the west side of Blueberry Place and continue south along Duvall. The water availability letter will be in today. Originally when she received the request for modification the original discussions were about the possibility, she was of the opinion that NE 6th would be difficult to put through and there had not been much interest in putting it through. NE 6th is dedicated across the grid, King County has had it,the lip that comes up at Hoquiam is that way to match a 6th that is across the street. It is currently under annexation at this time and it is expected to come in all at the same time. In 1997 when Blueberry' Place went in, there was a property owner in the back corner that did not want a road to go through in any manner because of the same discussions the Blueberry Place homeowners have put forward. He did not want a back access to his property that might allow dumping or graffiti or just general partying on the back portion of his property. It was going to be of exceeding cost to try to put a road through there when it was over to King County. At that time it was steep and to no purpose, and that was what was presented to the Hearing Examiner. For this particular site it was considered to just bringing it down to a pedestrian access only so that there would be access to Duvall and the bus services. When that went through Fire and Police, it was very strongly opposed because of the distance they would have to go to go around if 4`h and Hoquiam had an accident and something occurred within this plat, they would have to go up to SE 1215t or 118t which is an additional thousand feet and seven hundred feet requires a secondary access,as opposed to having a shorter response time via NE 6th. There was no objection to it being 20 feet wide, which meets their minimum standard, it also meets the minimum standard code. That is what this was based on. There is a fire service entrance to Blueberry Place at the south end of the plat, it was constructed at the same time with the 30-foot wide easement that the City maintains at that location. It was known that something would go through on NE 6`h someday, it could have been another 10 years, it was not known what the annexation process would be. Twenty feet wide will serve as it's own traffic calming effect, there will be people that will find it, but it is not going to be as easily found or known as a main roadway. The City generally does not require fencing between like uses, that is usually decided between the property owners themselves. The trees will be closely looked at to make sure that the grading plans will not cause unstable conditions and that the safety of all homeowners will not be compromised. Stop signs for either side of the entrance to Blueberry Place would have to be studied and reviewed by the Transportation Division as to whether it works, speed bumps are becoming a popular item to deter the casual driver. The road must be built within the existing right-of-way, the City has no easement off of that 30-foot right-of-way. That 20-foot road would have to build within the 30-foot easement. George Townley, 580 Elma Place NE, Renton 98059 stated that he is a resident of Blueberry Place and that regarding police and fire access,there are existing homes in the area and the accessibility for police and fire would be the same after the new construction as it is currently. Robert Haynes, 551 Elma Place NE, Renton 98059 stated that in looking at the photograph of 6`h NE, there is a truck at the entrance to Blueberry Place, the person in the truck is pushing the button to open the gates. Twenty feet is not wide enough, in fact, the actual measurement of the road is 19 feet 2 inches. There will be a back of cars going through on NE 6th if someone is trying to enter Blueberry Place and waiting for the gates to open. Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 7 Mr. Paisner further stated that Core design shows on the plat map that there is an existing fence on the property, that may answer some questions of the residents. It does appear that the key issue seems to be the requirement for the applicant to construct a roadway off-site, it feels like the City is tacking on this obligation to the development before you after the fact. When this plat was originally submitted to the City it provided what the City at that point allowed adequate access, as well as emergency access, to Hoquiam Avenue with the condition that certain roadway be dedicated upon annexation. Now the City comes and says that the Fire and Police Departments really want this road, again looking at the record, there was 110 traffic study requested. The DNS was not appealed and the applicant strongly wants that condition deleted, but they also want the Examiner to make a decision and not delay this matter any further. If they were anticipating this, the staff would have put something before the Examiner that would have provided the basis for imposing the condition. The Examiner asked why some of the trees along the west boundary could not be retained particularly if there are slope issues and the properties down slope might be jeopardized or to the west of the site? David Cayton, Core Design, 14711 NE 29th Place, #101, Bellevue, WA 98007 stated that this site has a 60-foot drop from the NE corner to the SW corner. On the preliminary grading plan they do show grading two to one slope to the rear of the lots down to the westerly neighbors at Blueberry Place. It appears that the applicant would like to keep as many trees as possible, however,to get the road system in with the grading that is necessary it is not going to be possible to keep all the trees. The Examiner stated that the Comprehensive Plan suggests that natural features including topography and trees be incorporated into plats and not everything be taken and turned into a ballpark or level playing field. Yet,we still wind up with extensive grading particularly at the margins of sites which creates awkward interfaces. Mr. Cayton stated that there are more and more of these projects as the lots are getting smaller and the value of the land has increased. That land is too valuable to leave it open. It is developable land and they're only certain parcels that can be developed to this density. The Examiner stated that it is still possible to take advantage of the natural slope and build daylight basements and change the design of the homes. Accommodate the homes to the land rather than the land to the homes. Mr. Cayton stated that there is a market of homebuyers and if the developers can build daylight basements and sell them, then they probably would do so. The trees are shown on the original grading and utility plan. The existing slopes are not severe, but the grading in order to create a level pad to build a home on is created steeper slopes on the plat. Regarding the extension of 6`h'NE, there is about a 20-foot drop in the last hundred feet of that site, it is substantial. Given the steepness of the road and the limited width of the right-of-way there would be retaining walls approximately eight feet high on one side or the other that would be about 20-feet from existing townhomes. There would also be an issue of stormwater coming from that road that would be unable to be drained back into the pond so an additional storm water system would have to be constructed for that piece of road. Janine Mitchell, 4828 NE 5th Court, Renton, WA 98059 stated that her property is in the northeast corner of Blueberry Place, there is a very steep hill with a fence at the top of her lot with the hill continuing upward. There are a lot of trees and blackberry bushes in that area, even with the amount of foliage on that hillside,the Amor. Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 8 amount of water that comes down her side of the hill rather than going south into the drainage pond, is substantial. Mrs. Haynes further stated that it is very likely that with all that is going to go on with the removal of the trees and the expansion of 6th Street that there is a likelihood of decreased property values. The area is in high demand now, but who know what will happen with the construction. Mrs. Haynes was also concerned that Ms. Kittrick was trying to minimize what the impact of that street would be as far as people finding it. If the street was completely finished and opened up, it would be extremely easy for anyone in the area to find and use. Honey Brooke West would certainly increase the use of the street. There will be more developments built in the area, the traffic would increase with each new development. If there is going to be only one way out, and additional traffic going back and forth, there need to be some safeguard for ease of the Blueberry Place residents to get in and out of their development. Jim Hansen, stated that Ms. Kittrick quoted a code section where a 20-foot minimum paving and sidewalk. Hoquiam already meets that requirement and with the new developments there will be a walkway on Hoquiam. He does not believe that the code intends that every possible connection from every plat has to be extended to an arterial. Kayren Kittrick stated that the Fire Marshal was adamant that 6th should be there. The grid stands unless staff says otherwise, they must prove their case if it is not to go through. They are also required to comply with State and Court enforced decisions about plat connections. Mr. Paisner presented a July 28, 2004 memo between the Sr. Planner(Susan Fiala)and Jim Gray, Assistant Fire Marshal, which was written as part of a pre-application process. The Fire Department comments were 1-4, which had to do with a fire mitigation fee which should satisfy the City for all off-site improvements. These conditions from the Assistant Fire Marshall should satisfy the Examiner's concerns. Richard Nelson, 522 Elma Place NE, Renton, WA 98059 stated that his concern deals with the fact that he has three tall pine trees in his back yard, and if all the trees behind him are ripped out, what effect is that going to have on his trees on his property. Will it weaken them? Or will they remain stable? The Examiner called for further testimony regarding this project. There was no one else wishing to speak, and no further comments from staff. The hearing closed at approximately 11:12 a.m. FINDINGS, CONCLUSIONS & RECOMMENDATION Having reviewed the record in this matter, the Examiner now makes and enters the following: FINDINGS: 1. The applicant, C. Thomas Foster for the Langley Development Group, Inc., filed a request for a Preliminary Plat. 2. The yellow file containing the staff report,the State Environmental Policy Act(SEPA) documentation and other pertinent materials was entered into the record as Exhibit#1. 3. The Environmental Review Committee(ERC), the City's responsible official issued a Determination of Non-Significance - Mitigated (DNS-M). Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 9 4. The subject proposal was reviewed by all departments with an interest in the matter. 5. The subject site is located in the 500 to 600 blocks of Hoquiam Avenue NE. The subject site is located on the west side of Hoquiam one block north of the major NE 4th Street arterial. Duvall Avenue NE is located west of the subject site. 6. The map element of the Comprehensive Plan designates the area in which the subject site is located as suitable for the development of single-family uses, but does not mandate such development without consideration of other policies of the Plan. 7. The subject site is currently zoned R-8 (Single Family- 8 dwelling units/acre). 8. The subject site was annexed to the City with the adoption of Ordinance 4924 enacted in December 2001. 9. The subject site consists of ten underlying parcels. The total site is approximately 8.33 acres or 362,943 square feet. The subject site has regular or linear boundaries along the north, west and south but a number of third party property shares the Hoquiam frontage with the subject site. The parcel is approximately 633 feet deep(east to west) by approximately 656 feet wide. It has three doglegs out to Hoquiam varying from 30 feet along its south margin to 42feet in the middle of the frontage. 10. An existing home located in the southeast corner of the subject site would be retained on what would be Proposed Lot 51. Seven other existing homes and a variety of outbuildings would be removed if the plat is approved. 11. The subject site slopes toward the southwest. The site has an overall slope of approximately seven percent(7%). A drainage swale is located in the southwest corner but no critical areas are located on site. 12. The applicant proposes removing all vegetation from the site to develop the roads,driveways and building pads. Neighbors to the west suggested that the trees give the area a unique character and provide a visual buffer. The neighbors are also concerned that if trees on the subject site were removed, their trees would now be subject to buffeting winds and potential damage. 13. The applicant will be developing a series of roads to provide access to the new lots from Hoquiam. Two east-west roads will be created including NE 6th Street along the north property line and a second road near the center of the parcel. Both of these roads will connect to a loop road that will create an interior block. NE 6th would run to the western edge of the plat. (see below for more on access) 14. The City has required the applicant to open NE 6th west of the site so that a through-connection to Duvall Avenue is created. The connection is to be 20 feet wide with a pedestrian walk. There is a dedicated public right-of-way between the western property line of the subject site and Duvall in the NE 6th alignment but a portion of it is unimproved. This unopened right-of-way runs along the east half of the north margin of the Blueberry Place development. Residents there object to the opening of the street. They have suggested that it would create too much traffic adjacent to their homes, remove trees, interfere with turning movements to NE 6th from their private roadway and will require too much grading. The applicant has proposed providing a pedestrian pathway to Duvall from the subject site. 15. The main portion of the plat will have lots aligned in a north to south direction with lots on the east and west sides of the loop roadway. There will also be lots arranged east to west along the east to west Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 10 roads that provide access from Hoquiam Avenue to the loop road. Proposed Lots 32, 33, 34, 36 and 37, in the southeast corner of the plat, will take their access from a 26-foot wide private easement. A separate dogleg to Hoquiam will provide access to Proposed Lot 35 while Proposed Lot 51 where the existing home will be retained, will front directly along Hoquiam where it will take access. 16. The applicant has agreed to align its easterly end of NE 6th Street with the segment of NE 6th Street east of Hoquiam. This alignment will require the cooperation of the owner of property north of the subject site since the roadway will have to swing slightly north at it approaches Hoquiam. The property north is located in unincorporated King County and is proposed for annexation. The applicant indicated that the owner would dedicate the roadway alignment upon annexation. The City wants assurances that the roadway will be a dedicated, public road developed in conjunction with the subject plat. 17. Staff noted that for drainage and other purposes, appropriate frontage improvements will be required along Hoquiam including along frontage that is not owned by the applicant even if this would lead to some discontinuous improvements. 18. The density for the plat would be 7.9 which is just shy of the 8 dwelling units per acre permitted in the zone. This is the result of subtracting the public roadways(79,180 square feet)and the private easements(3,559 square feet)from the total acreage. 19. The subject site is located within the Renton School District. The project is expected to generate approximately 22 or 23 school age children. These students would be spread across the grades and would be assigned on a space available basis. The school district did note that Hazen High School is nearing capacity and McKnight Middle School is at capacity. 20. The development will generate approximately 10 vehicle trips per unit or approximately 510 trips for the 51 single-family homes. Approximately ten percent of the trips, or approximately 51 additional peak hour trips will be generated in the morning and evening. 21. The applicant proposes grading the entire site and, as noted, removing all the vegetation. Neighbors living west of the site are concerned that grading will affect the physical margins of their property as well as the visual aspects. There is an existing fence along the western edge of the subject site. 22. Staff has recommended a gravity sewer for the site and it may be served along Hoquiam or to the west through the Blueberry Place complex. Neighbors were concerned that a sewer line across Blueberry Place might be used to serve the new plat. The line is there and is located in an easement to the City. Restoration of landscaping would be required if access is needed and the existing landscaping is disturbed. The easement was intended to be used as part of the storm water system (see below)as well as the sanitary sewer system. 23. Stormwater would be directed to a combination detention and wet pond located in the southwest corner of the plat in Tract A. It would have Level 2 Flow Control and basic water quality treatment. The pond is designed for 97,386 cubic feet of live storage. It will then be conveyed to a catch basin in Blueberry Place that was designed to handle water from upstream systems such as this one. It will recharge wetlands on the west. Staff has recommended full screening with landscaping that will provide a dense screen within 3 years. They also have recommended fencing around the perimeter in material other than chainlink and a decorative entry gate along the road. 24. Water would be provided by Water District 90. The applicant has submitted a letter of availability demonstrating that domestic water from the district can be provided. Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 11 The Unopened Segment of NE 6th Street West of the Subject Site 25. The applicant introduced testimony that in approving the original Orchards project, including the Blueberry Place complex, the Hearing Examiner and the City Council found that a roadway extension of NE 6th was not pursued due to topography and wetland issues. There was the following language in that decision: "With this in mind, the applicant has proposed a private street system which is not entirely in keeping with the goals and policies of the Comprehensive Plan." (Page 19, The Orchards; LUA-96- 010). As that language notes, the proposed private road system was not in keeping with the Comprehensive Plan in effect at that time. The current comprehensive plan still favors grid street systems and new code requires a grid and special finding if a street grid is not established(Section 4-7- 150(E)). In 1996 staff was concerned that a deadend stub would become a dumping ground and that there would be jurisdictional questions with the then adjoining King County boundary. In the ten years since that decision was made, conditions have changed. The subject property is now within the City, additional housing has been developed east of the subject site and NE 6th Street has been extended in a grid pattern east of the subject site and Hoquiam, and the applicant proposes developing 51 homes where 8 homes now stand. The Fire Department believes that the roadway extension west to Duvall is warranted for emergency access. 26. It was noted that 20 feet of pavement would have traffic calming effects thereby slowing speeds. Whether stop signs or other limits are necessary, at the Blueberry Place access roadway, would be determined. 27. The applicant argues that the time to have sought the through access was when the property along its frontage was developed, that is when Blueberry Place and an apartment complex to the north were developed. The applicant maintains that the route is not necessary and imposing the costs associated with creating a paved route on this current applicant would be inappropriate. 28. If the need for the access were one of life safety then requiring the access would be appropriate. If the need for the access were less demanding, "it would be nice to have" in some circumstances, then the City should bear the costs of creating it. 29. This office will take the tact that while the homeowners of Blueberry Place might find the access objectionable, they themselves benefit every day from roads that pass by others' homes. The community as a whole is better served by a grid system that allows both residents and emergency services to find the quickest route or in emergency situations,the only route. Clearly, being located on a through street creates impacts and other residents of a City bear those impacts to allow traffic to flow freely. The western portion of NE 6th between Duvall and Blueberry Place is a public street. It is not a private access roadway. The unopened portion of that right-of-way east of Blueberry Place to the applicant's site is also publicly held. It may be opened if the City determines it is a necessary link in its transportation grid and can provide efficient access to not only residents but especially for emergency services such as police and fire. 30. It appears that the City did not anticipate the need for this through route when it recommended that it not be created at the time Blueberry Place was platted. That was ten years ago. Blueberry Place had its own emergency access and at that time the subject site was under King County's jurisdiction and contained only eight, widely spaced, rural homes. 31. On January 13, 2005 the applicant sought a series of modifications to streets or proposed streets or to improvements of those streets. Included in that submission was a request to modify a westerly Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 12 extension of NE 6th Street from the subject site to Duvall Avenue NE. The applicant sought to eliminate the vehicular portion and instead create a pedestrian link. A request was also submitted to narrow that portion of NE 6th Street not coinciding with a new loop roadway. On January 28, 2005 the modifications discussed above were denied. An appeal date was established if the decision on these and the other modifications was found unsatisfactory. The applicant did not appeal the decision by the administrator during the time period set out in the letter denying the appeal. The appeal process would have been the preferred manner of attempting to reverse the decision regarding the westerly extension of NE 6th Street. The fact is that raising it at the public hearing, without benefit of prior notice would not provide the City an opportunity to counter the arguments. The applicant did not appeal the denial in a timely fashion nor raise it in an appropriate manner. Be that as it may, it appears that the City has determined that a through link is necessary to provide adequate service to the new plat. Currently, there are or were only eight widely separated single-family homes. As proposed there will be 51 single- family homes with substantially less separation between sidewalls. There will be substantially more population and at approximately 10 vehicle trips per home per day, a change in vehicle trips from approximately 80 trips to 500 trips. A through link will provide a faster emergency response route if Hoquiam and NE 4th are blocked than would SE 121st Street north of the site. The modification was denied and at this junction it will be up to the Fire Department to determine to whether the through street is required. CONCLUSIONS: 1. The proposed plat, in general, appears to serve the public use and interest. It provides additional housing choices in an area where urban services are available or can be extended from nearby utility lines. In addition, in some respects, surrounding development was designed to accommodate this plat in terms of stormwater control and conveyance and sanitary sewer connections. The development of the subject site with new housing is compatible with the goals and objectives of the Comprehensive Plan which designate the area for additional detached single family uses. 2. As noted, the plat of Blueberry Place, downhill from the subject site, was designed to potentiaily deal with gravity flows of both stormwater and sanitary sewerage. That does not mean such extensions might not affect those living in Blueberry Place but any disturbances will be temporary and restoration of landscaping or hardscaping would be required by the applicant or City. 3. The proposed lots are rectangular and with the exception of a few interior lots, will have access directly to the proposed street system. The lots appear to meet the standards for size and setbacks for both interior and corner lots. 4. The road system appears suitable for internal circulation in the new plat. The connections required by the City to the arterial systems will provide access for routine traffic as well as emergency traffic. The alignment of the eastern segment of NE 6th Street will require cooperation from an adjacent property owner. This will require a publicly owned street as part of this development. Similarly, within the limits of the applicant's ability, Hoquiam will need street improvements even if they are, for the moment, non-contiguous. 5. The Comprehensive Plan suggests in Policy CD-45 that mature and distinctive vegetation be retained and doing so in this case would preserve a buffer between the subject site and the westerly properties. It would also reduce the amount of grading that occurs at the boundary between adjacent properties. Preserving trees would also take pressure off the trees located along the eastern edge of the adjoining lots. Therefore, the applicant will be required to protect trees along the westernmost 5 to 10 feet of its Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26,2005 Page 13 site. Grading and clearing can occur outside of this range. An arborist selected with the City's approval can determine the boundary of tree protection. 6. Code changes reflect the need for additional street trees and landscaping. These now need to be incorporated into this plat. 7. Development of the subject site will increase the tax base of the City. The applicant will be paying mitigation for some of its impacts on parks and fire offsetting those impacts. The traffic will increase substantially from approximately 80 to 500 trips per day and appropriate roads are necessary to handle this increase. 8. In conclusion, the City Council should approve the proposed plat with the conditions suggested by staff to allow it to meld and mesh with the surrounding uses and needs. RECOMMENDATION: The City Council should approve the 51-lot Preliminary Plat subject to the following conditions: 1. The applicant shall obtain a demolition permit and complete all inspections and approvals for all buildings located on the property prior to the recording of the final plat. The satisfaction of this requirement is subject to the review and approval of the Development Services Project Manager. 2. The applicant shall submit a conceptual landscape plan for the five-foot landscape strop as prepared by a registered landscape architect, or a certified nurseryman, or other similarly qualified professional to the Development services Project Manager for review and approval prior to recording of the final plat. 3. Since the modification was denied and not appealed in a timely fashion the applicant shall install a 20- foot width of pavement and a pedestrian sidewalk within the NE 6"' Street right-of-way abutting Blueberry Place prior to recording of the final plat. The satisfaction of this requirement is subject to the review and approval of the Renton Fire Department. 4. A homeowner's association or maintenance agreement shall be created concurrently with the recording of the final plat in order to establish maintenance responsibilities for all shared improvements. A draft of the document(s), if necessary, shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to recording of the final plat. 5. NE 6th Street right-of-way along the plat's entire frontage shall be dedicated at the time of recording of the final plat. The satisfaction of this requirement is subject to the review and approval of the Development Services Project Manager. 6. Tract A shall be fenced, landscaped, and irrigated (unless drought tolerant plants are used). :he property lines of Tract A fronting Road B, Lots 9 and 28 shall include a landscaped visual barrier so as to not interfere with sight distance triangles including plant materials which would provide a year round dense screen within three(3)years from the time of planting. Tract A property lines to the west, south and along Lots 9 and 23 are to be fenced with a six-foot high solid wood fence, or other approved material (no chain link). Tract A fronting Road B shall be fenced with either a wrought iron, or chain link with vinyl covering, or other decorative wood fence. The applicant shall submit a landscape plan and fence design identifying construction and plant materials for the review and approval of the Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 14 Development Services Project Manger prior to installation. Fences and landscaping shall he installed prior to recording of the final plat. 7. The applicant shall comply with the conditions imposed by the ERC. 8. The applicant shall preserve trees along the westernmost 5 to 10 feet of its site. Grading may occur outside of this range. An arborist selected with the City's approval shall determine the boundary of tree protection within the westernmost 5 to 10 feet. ORDERED THIS 26th day of July 2005. t �f 1 `. FRED J. KAUF HEARING EXAMINER TRANSMITTED THIS 26th day of July 2005 to the parties of record: Susan Fiala Michael Chen Joel Paisner 1055 S Grady Way Core Design, Inc. AterWynne LLP Renton, WA 98055 14711 NE 29th Pl., Ste. 101 601 Union Street, Ste. 5450 Bellevue, WA 98007 Seattle, WA 98101 Kayren Kittrick 1055 S Grady Way Jim Hansen Gerald Stump Renton, WA 98055 17446 Mallard Cove Lane 28609 SE 258`h' Street Mount Vernon, WA 98274 Ravensdale, WA 98051 David Cayton Core Design, Inc. George Townley Robert and Kay Haynes 14711 NE 29th Pl., Ste. 101 580 Elma Place NE 551 Elma Place NE Bellevue, WA 98007 Renton, WA 98059 Renton, WA 98059 Janine Mitchell Richard Nelson 4828 NE 5th Court 522 Elma Place NE Renton, WA 98059 Renton, WA 98059 TRANSMITTED THIS 26th day of July 2005 to the following: Mayor Kathy Keolker-Wheeler Stan Engler, Fire Jay Covington, Chief Administrative Officer Larry Meckling, Building Official Julia Medzegian, Council Liaison Planning Commission Larry Warren,City Attorney Transportation Division Gregg Zimmerman, PBPW Administrator Utilities Division Alex Pietsch, Economic Development Neil Watts, Development Services Jennifer Henning, Development Services Janet Conklin, Development Services Stacy Tucker, Development Services King County Journal Honey Brooke West Preliminary Plat File No.: LUA-05-055, ECF, PP July 26, 2005 Page 15 Pursuant to Title IV, Chapter 8, Section 100Gof the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m.,August 9,2005. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure, errors of law or fact, error in judgment, or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen (14)days from the date of the Examiner's decision. This request shall set forth the specific ambiguities or errors discovered by such appellant, and the Examiner may, after review of the record, take further action as he deems proper. An appeal to the City Council is governed by Title IV, Chapter 8, Section 110, which requires that such appeal be filed with the City Clerk, accompanying a filing fee of$75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Department, first floor of City Hall. An appeal must be filed in writing on or before 5:00 p.m.,August 9, 2005. If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants, the executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. The Appearance of Fairness Doctrine provides that no ex parte(private one-on-one) communications may occur concerning pending land use decisions. This means that parties to a land use decision may not communicate in private with any decision-maker concerning the proposal. Decision-makers in the land use process include both the Hearing Examiner and members of the City Council. All communications concerning the proposal must be made in public. This public communication permits all interested parties to know the contents of the communication and would allow them to openly rebur the evidence. Any violation of this doctrine would result in the invalidation of the request by the Court. 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I a . Poa' " y wµ.. N .' j y.. i I i `,. \. r m PRIVATE ACCESS ROAD k i S I s�'ti,.r•'•I 1� xo,wu . --- • , • '. '. _ " $6.117nor D6 - 3T23NR5E E12 .-8 � : • . iiI l SE 112th P1. • z _ SE 113th a; R w • _ : R_--8 O iQth St. 'CP R-8 / R-8! �� • { R_=_8. W SE 1`_2 SE 118th �._ N '�--, ►- a d 0 a w •.,„ a ...._. _..73 ME.. f R—8 ►f E.,cl I - _ __ ----- __- o SE 121st St. . r.„„iiiii _:._:.::: w co RM—F 4 '' If Sile ru-a"f � U li SE 124th ?! !4 ,rIA. i. .ter' ---_ ,�0 -.--1- w Cx. v E^4h Get. w -� R-8-°- , N - � t t S .R_ O - t 1 • R R$-4 R. 11111 R-14 •.-, 8Mil. i° .4' ; ; : IN F6 - 15 T23N R5E E 1/2 Y 4 ° Ed .., P/B/EW TECHNICAL SERVICES + 4 ZONING ———— Reston City Limitp 1� 4 0 ' '°' it NJ 10 T23N R5E E 1/2 5310 CITY OF RENTON DETERMINATION OF NON-SIGNIFICANCE-MITIGATED MITIGATION MEASURES APPLICATION NO(S): LUA05-055, PP, ECF PROJECT NAME: Honey Brook West Preliminary Plat APPLICANT: C. Thomas Foster, Langley Development Group, Inc. LOCATION OF PROPOSAL: 500-600 Block of Hoquiam Avenue NE DESCRIPTION OF PROPOSAL: The applicant is requesting Environmental (SEPA) Review and Preliminary Plat approval for a 51-lot subdivision of a ten parcel, 8.3 acre site. Three tracts for open space and storm drainage are included. The site is zoned Residential - 8 du/ac. The lots range in size from 4,500 sq. ft. to 14,996 sq. ft. Existing buildings would be removed/demolished except for one house to remain on new Lot 51. Access is proposed via Hoquiam Ave. NE to new internal public streets and private access easements. LEAD AGENCY: The City of Renton Department of Planning/Building/Public Works Development Planning Section MITIGATION MEASURES: 1. The project shall be required to comply with the Department of Ecology(DOE) Manual for erosion and sedimentation control. 2. The project shall be designed to be in compliance with the 1998 Level 2 King County Surface Water Design Manual for water quality treatment and detention. 3. The applicant shall pay the appropriate Fire Mitigation Fee based on a rate of $488.00 per new single-family lot. Credit to be given for eight existing residences. The fee shall be paid prior to the recording of the final plat. 4. The applicant shall pay the appropriate Traffic Mitigation Fee based on $75.00 per each new average daily trip associated with the project. Credit to be given for eight existing residences. The fee shall be paid prior to the recording of the final plat. 5. The applicant shall pay the appropriate Parks Mitigation Fee based on $530.76 per new single-family lot. Credit to be given for eight existing residences.The fee shall be paid prior to the recording of the final plat. £x#/&T 7 Legal Description CORE DESIGN, INC. BELLEVUE WA 98007 Core Project No: 04090 03/29/05 Legal Description APN 1023059036(FILE NO.4209-419498): PARCEL A: THE WEST HALF OF THE WEST HALF OF THE SOUTH HALF OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON: TOGETHER WITH THE WEST 25 FEET OF THE EAST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, IN KING COUNTY, WASH; EXCEPT THE NORTH 90 FEET THEREOF. PARCEL B: AN EASEMENT FOR INGRESS AND EGRESS OVER THE SOUTH 15 FEET OF THE SOUTH HALF OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON; EXCEPT THAT PORTION LYING WITHIN PARCEL A;.AND EXCEPT THAT PORTION LYING WITHIN 142ND AVENUE SOUTHEAST. APN 1023059070 & 1023059098 (FILE NO. 4209-419489): PARCEL A: THOSE PORTIONS OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: THE WEST 25 FEET OF THE NORTH 90 FEET OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER;AND THE NORTH 90 FEET OF THE EAST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST; EXCEPT THE WEST 25 FEET THEREOF. PARCEL A-1: AN EASEMENT OVER THE SOUTH 15 FEET OF THE NORTH HALF OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SAID SECTION 10; EXCEPT THE WEST 333.20 FEET; AND EXCEPT THE EAST 30 FEET THEREOF; AND EXCEPT ANY PORTION THEREOF LYING WITHIN PARCEL A. PARCEL B: A PORTION OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID SUBDIVISION; THENCE N88°20'43"W, ALONG THE NORTH LINE OF SAID SUBDIVISION, A DISTANCE OF 30.01 FEET TO THE TRUE POINT OF BEGINNING: THENCE CONTINUING ALONG SAID NORTH LINE A DISTANCE OF 275.61 FEET TO THE EAST LINE OF THE WEST 25 FEET OF SAID SUBDIVISION; THENCE S00°10'02"W, ALONG SAID EAST LINE, A DISTANCE OF 329.43 FEET TO THE SOUTH LINE OF SAID SUBDIVISION; THENCE S88°20'52"E, ALONG SAID SOUTH LINE A DISTANCE OF 275.51 FEET TO THE WEST LINE OF THE EAST 30 FEET OF SAID SUBDIVISION; THENCE N00°11'06"E, ALONG SAID WEST LINE, A DISTANCE OF 30.01 FEET; THENCE N88°20'52"W A DISTANCE OF 100.03 FEET; THENCE N00°11'06"E A Environmental Checklist — Hanel Brooke II-rest Preliminary Plat -Ippenclo .-I 411111. DISTANCE OF 99.03 FEET; THENCE ,.68°20'52"W A DISTANCE OF 82.49 FEET; I HENCE S00°10'02"W A DISTANCE OF 99.03 FEET; THENCE N88 20 52 W A DISTANCE OF 73.02 FEET TO THE EAST LINE OF THE WEST 45 FEET OF SAID SUBDIVISION;THENCE N00°10'02"E,ALONG SAID EAST LINE,A DISTANCE OF 177.38 FEET TO THE SOUTH LINE OF THE NORTH 122 FEET OF SAID SUBDIVISION; THENCE S88°20'43"E,ALONG SAID SOUTH LINE,A DISTANCE OF 255.56 FEET TO THE WEST LINE OF THE EAST 30 FEET OF SAID SUBDIVISION; THENCE N00°11'06"E,ALONG SAID WEST LINE,A DISTANCE OF 122.04 FEET TO THE TRUE POINT OF BEGINNING. APN 1023059123(FILE NO.4209-419473): PARCEL A: LOT 1 OF KING COUNTY SHORT PLAT NO.480111, RECORDED JUNE 18, 1982, UNDER RECORDING NO. 8206180434, RECORDS OF KING COUNTY,WASHINGTON. PARCEL B: AN EASEMENT FOR INGRESS AND EGRESS OVER THE NORTH 30 FEET OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST,W.M., IN KING COUNTY, WASHINGTON. EXCEPT THE EAST 30 FEET THEREOF. APN 1023059125(FILE NO.4261-455278): PARCEL A: THE EAST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER; EXCEPT THE NORTH 230 FEET THEREOF; ALSO EXCEPT THE WEST 25 FEET THEREOF; TOGETHER WITH THE WEST 10 FEET OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER; EXCEPT THE NORTH 230 FEET THEREOF; ALL IN SECTION 10,TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON. PARCEL B: AN EASEMENT FOR INGRESS AND EGRESS OVER THE SOUTH 15 FEET OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST,W.M., IN KING COUNTY, WASHINGTON; EXCEPT THE EAST 30 FEET THEREOF. APN 1023059176(FILE NO. 4261-455289): PARCEL A: TRACT B OF SHORT PLAT NO. 1274035, ACCORDING TO THE SHORT PLAT SURVEY RECORDED UNDER RECORDING NO. 7601130712 AND CORRECTED UNDER RECORDING NO. 7601210467, IN KING COUNTY, WASHINGTON. PARCEL B: A NON-EXCLUSIVE EASEMENT FOR INGRESS AND EGRESS AS DELINEATED ON SHORT PLAT NO. 1274035, ACCORDING TO THE SHORT PLAT SURVEY RECORDED UNDER RECORDING NO. 7601130712 AND CORRECTED UNDER RECORDING NO. 7601210467, IN KING COUNTY, WASHINGTON. APN 1023059385 & 1023059015 (FILE NO. 4209-353048): PARCEL A: LOT 2 OF KING COUNTY SHORT PLAT NO. 480111, RECORDED JUNE 18, 1982 UNDER KING COUNTY RECORDING NO. 8206180434, IN KING COUNTY, WASHINGTON; EXCEPT THE EAST 11 FEET OF THE NORTH 80 FEET. Em n onm,'nrul Checklist — — -IppenuILr -a Hun r Si- wk€- Ire)/Pi c Imunrn•i Plot • PARCEL B: THE NORTH 97.39 FEET OF THE EASTERLY 206.01 FEET,AS MEASURED ALONG THE NORTH LINE, OF THE NORTH HALF OF THE NORTH HALF OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON; EXCEPT THE EAST 30 FEET FOR COUNTY ROAD; TOGETHER WITH THE EAST 11 FEET OF THE NORTH 80 FEET OF LOT 2 OF KING COUNTY SHORT PLAT NO. 480111, RECORDED JUNE 18, 1982 UNDER KING COUNTY RECORDING NO. 8206180434, IN KING COUNTY, WASHINGTON. PARCEL C: AN EASEMENT FOR INGRESS AND EGRESS OVER THE NORTH 30 FEET OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON, EXCEPT THE EAST 30 FEET THEREOF. PARCEL D: A NON-EXCLUSIVE EASEMENT FOR INGRESS AND EGRESS CREATED BY INSTRUMENT RECORDED UNDER RECORDING NO. 8204090283, IN KING COUNTY, WASHINGTON. APN 1023059291 (FILE NO.4261-455297): PARCEL A: THE SOUTH 140 FEET OF THE NORTH 230 FEET OF THE EAST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER; EXCEPT THE WEST 25 FEET THEREOF,AND THE WEST 25 FEET OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER; EXCEPT THE NORTH 90 FEET AND EXCEPT THAT PORTION OF THE WEST 10 FEET LYING SOUTH OF THE NORTH 230 FEET OF SAID SUBDIVISION; ALL IN SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON. PARCEL B: AN EASEMENT FOR INGRESS AND EGRESS OVER THE SOUTH 15 FEET OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY, WASHINGTON. EXCEPT THE EAST 30 FEET AND THE WEST 25 FEET THEREOF. APN 1023059177 (FILE NO. 4209-537598): TRACT A, KING COUNTY SHORT PLAT NO. 1274035, RECORDED UNDER RECORDING NO. 7601210467, BEING A CORRECTION OF SHORT PLAT RECORDED UNDER RECORDING NO. 7601130712, IN KING COUNTY, WASHINGTON. SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON. Eni'rronnrrnrrrl Checklist Ippendi I Honer 81,ioke West P1•elinrrnorr Plus Vicinity Map i 4405; 4 I 3 , 2 e+-w' 1 t+E OC13ptl 1' �.,_ ——CA 1 Jam\ :n� W 1 4_ w = R E N TON 1' SITE AimNE • H ST. A t vi 1NE 4TH ST. i ■111111.! SS, IIII NE 4TH ST. •852 t---..------ ' 21 rT r NE 2103 NE 5TH St- G EENW00` :a'TtET;Tv i =�� ' (14 16 ^5 ! 11 I � ots+ k.44Y etI { - r MRPlt ig9C t' �`":1� ;0'I COURSE 1 VICINITY MAP N 1" = 3000'E Envirounrental Checklist — /-foner Bnrk'ke Fl e st Prelinmwrr flat -ipp,-,11,11.‘ B A c1►fir BY PLANNING& DEVELOPMENT C TV COUNCIL COMMITTEE REPORT 4R-6,100S December 12,2005 Langley D'evela eutJBlueberry ROA File No, LUM55;-055 ECF, PP (Referred Octob 24,2005) The Planning&Development Committee met on this appeal on December 8, 2005. The Committee finds that there is no substantial error in fact or law in the Hearing Examiner's decision on the original appeal, and recommends that the Hearing Examiner's decision be affirmed. The subject property is Honey Brooke West Preliminary Plat, located at the 500 - 600 block of Hoquiam Avenue NE. The original Applicant/Appellant, C. Thomas Foster, Langley Development Group, withdrew their appeal on October 6, 2005. Blueberry Place Homeowner's Association(HOA), by its President Kay Haynes, filed an appeal on October 3, 2005, and Ms. Haynes appeared before the Committee as the lone Appellant for this proceeding. Blueberry Place is an adjacent property development to the subject site. Appellant Haynes alleged errors of fact and law by the Hearing Examiner in that there was no evidence or information by the Fire Department to justify the extension of NE 6th Street. However, the record contains information supporting the Fire Department's position that the NE 6th Street roadway extension is both necessary and warranted for emergency access. Despite Haynes and Blueberry HOA's objection to the access road, the community as a whole would be better served by this extension to allow both residents and emergency services to find the quickest and most direct route in emergency situations. This Committee's decision is solely limited to the record, the Hearing Examiner's report, the notice of appeal and additional submissions by parties. (RMC 4.8-100G(6)). No new or additional testimony or evidence can be considered. Therefore, based on the foregoing, this Committee cannot find that a substantial error in fact or law exists in the record. Dan Clawson, Chair &a/cot/7- Denis Denis W. Law, Vice Chair 71 .74 Marcie Palmer, Member C: Jennifer Henning ANIL CITY OF RENTON COUNCIL AGENDA BILL ( AI#: g , o , Submitting Data: Michael Webby For Agenda of: 01/09/2006 Dept/Div/Board.. LEOFF Disability Board Staff Contact Michael Webby Agenda Status Consent X Subject: Public Hearing.. Dental Benefit for LEOFF 1 Retirees Correspondence.. Ordinance Resolution Old Business Exhibits: New Business October 25, 2005 Minutes of the LEOFF Disability Study Sessions Board, which documents Board approval of dental Information coverage. Recommended Action: Approvals: Legal Dept Refer to Finance Committee Finance Dept Other Fiscal Impact: $50,000 Expenditure Required... $50,000 Transfer/Amendment Amount Budgeted 0 " Revenue Generated Total Project Budget $50,000 City Share Total Project.. SUMMARY OF ACTION: The LEOFF Disability Board has authorized preventative dental care for retired LEOFF 1 members. The benefit design is limited to a maximum of $500 annually and requires 50 percent co-pay by the retiree receiving care. Currently there are approximately 100 retired LEOFF 1 members. STAFF RECOMMENDATION: Approve the funding required for limited preventative dental care as identified in the summary above. Rentonnet/agnbill/ bh CITY OF RENTON HUMAN RESOURCES &RISK MANAGEMENT October 25,2005 F t,F •••x-.f'h r "z 44'• c� A p .. i`.'`,,?„*„,. }"t. n Attendance: bsent: 'chard Anderson,Police ob Deines,Fire enis Law,City Council oni Nelson,City Council im Phelan,Member at Large ike Webby,Staff erri Shuhart,Staff CALL TO ORDER: The October meeting was called to order at 8:00 a.m. by T.Nelson. APPROVAL OF MINUTES: Motion made by B.Deines,Seconded by J.Phelan and Carried to approve the minutes for the month of September 2005 Regular Meeting. CORRESPONDENCE: None UNFINISHED BUSINESS: At this time the report on Retiree 6581's independent medical review has not been received. It is awaiting the signature of the physician. Staff has followed up with the physician and the report is expected to arrive prior to the next meeting of the Disability Board. LEOFF 1 retiree dental was discussed at length. The discussion centered on the value to the retired LEOFF 1 members and the economic impact to the City to provide such benefits. Following the discussion Jim Phelan moved to provide a $500 per year dental benefit to be used for preventative care only. The benefit design requires the employee to pay 50 percent of any preventative care. The motion was seconded by Bob Deines,and approved by the Board. An email from Payroll was reviewed regarding the starting date of the disability for LEOFF 1 active member 8146. The start date of Employee 8146 should be corrected to September 28, 2005. NEW BUSINESS: J. Phelan reminded staff that election of a board member is required this year. Staff will research and begin the process for the appropriate board member. • Active LEOFF 1 employee 8146 asked the LEOFF Board to approve his return to work on November 30 without calling a special meeting to act on the physician's notification. The Board suggested he move his appointment to November 19. „rr,rrms APPROVAL OF BILLS: Members reviewed the claims processed under the Secretary's authority during October 2005. COMMENTS/ANNOUNCEMENTS: None. ADJOURNMENT: There being no further business,B.Deines moved,and R.Anderson seconded the meeting be adjourned at 9:20 a.m. The motion carried. Terri Shuhart Recording Secretary 09/05 T CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: Planning/Building/Public Works Department For Agenda of: January 9, 2006 Dept/Div/Board.. Transportation Systems Division Staff Contact Karl Hamilton, Transportation Operations Agenda Status: (x7220) Consent Subject: Public Hearing Traffic Concerns at South 4th Street and Wells Avenue Correspondence.... South Ordinance Resolution Old Business Exhibits: New Business X Study Sessions Issue Paper Information Other Interlocal Recommended Action: Approvals: Legal Dept Refer to Transportation/Aviation Committee Finance Dept (For briefing only) Other Fiscal Impact: None Expenditure Required Transfer/Amendment Amount Budgeted Revenue Generated SUMMARY OF ACTION: Earlier this year, Arland `Buzz' Johnson appeared before Council and requested traffic measures to assure pedestrian safety on Wells Avenue South by the Spencer Court Apartments (Council Referral 05029-C). Staff has concluded the traffic analysis and determined that, while there have been no reported pedestrian accidents, there are solutions available to reduce the high number of vehicular collisions at this location. STAFF RECOMMENDATIONS: Information only. PLANNINGBUILDING/ • ' ® + PUBLIC WORKS DEPARTMENT -'NTO MEMORANDUM DATE: January 9, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor FROM: Gregg ZimmermarC'Administrator STAFF CONTACT: Karl Hamilton, Transportation Operations Manager(x7220) SUBJECT: Information: Traffic Concerns at South 4th Street and Wells Avenue South Last year, Arland `Buzz' Johnson appeared before Council and requested traffic measures to assure pedestrian safety on Wells Avenue South by the Spencer Court Apartments (Council Referral 05029-C). Staff has concluded the traffic analysis and determined that, while there have been no reported pedestrian accidents,there are solutions available to reduce the high number of vehicular collisions at this location. Prior to 2003, the intersection of South 4th Street and Wells Avenue South experienced one to two accidents annually. Since January 1, 2003, this intersection now experiences about six accidents annually. Most of these accidents are right-angle collisions, involving a northbound vehicle with a westbound vehicle. All of the right-angle accidents occurred between 9:00 a.m. and 9:00 p.m. The most severe accidents (involving injuries) occurred only during the afternoon and evening rush hours. The crash rate of at least five preventable accidents in a twelve-month period at this location now meets Criterion B in Section 2B.07 of the Manual of Uniform Traffic Control Devices (MUTCD) which can justify a multi-way stop. South 4th Street at Wells Avenue South now has our highest accident rate (per entering vehicles) in the City and merits some effort to decrease it. During the evening rush hours, the queue of eastbound vehicles on South 4th Street sometimes backs up from Main Avenue South to Williams Avenue South. Vehicles in the queue sometimes occupy the intersection control area of South 4th Street and Wells Avenue South. In so doing, these vehicles occupy the sight triangle between westbound and northbound vehicles. This obstruction of sight distance contributes to the frequency of collisions between northbound and westbound vehicles. One of the reasons the queue forms is because parked cars on the south side of South 4th Street restrict eastbound vehicles to just one lane. In a manner similar to operations on Park Avenue North,just north of North 1St Street, Transportation Operations staff proposes striping eastbound South 4th Street for two moving lanes and also prohibiting parking during the evening rush hours Randy Corman,Council President Members of the Renton City Council Page 2 of 3 January 9,2006 RE: Traffic Concerns at South 4th Street and Wells Avenue South from 4:00 to 6:00 p.m. Although we would lose the use of six or seven parking spaces for two hours, South 4th Street will gain capacity and hence shorten the queue of vehicles waiting for a green light. Section 2B.07 of the MUTCD states intersections to be considered should be "...locations where a road user, after stopping, cannot see conflicting traffic and is not able to safely negotiate the intersection unless conflicting cross traffic is also required to stop." At some critical times during rush hour this is not the case, as drivers on conflicting approaches sometimes cannot see each other even when they properly obey the stop signs. Installing an all-way stop here without first clearing the sight distance obstructions will probably do nothing to reduce the frequency or rate of accidents. It will only decrease the impact speed of the vehicle on South 4th Street. After opening two moving lanes for eastbound South 4th Street, we could also shift the eastbound through movement from the left over to the right lane. The left lane would then carry only left- turning traffic. This would disrupt some free right turns from South 4th Street because some drivers would find themselves behind a driver waiting for a green light to go straight. Nonetheless, analysis of this proposal indicates that it would further shorten the two queues of eastbound vehicles by evening out their lengths. Under the existing lane assignments,the eastbound left-turn queue extends 181 feet or longer because its green phase is so short. Although more eastbound drivers want to turn right, this queue reaches a maximum length of about 63 feet because some cars can turn right on red. By moving the few drivers that want to go straight from the left to the right lane, Synchro modeling predicts that both queues will reach a length of about 110 feet,which is little more than half the length of the block. In summary, the Transportation Operations staff will be implementing the following adjustments, as warranted: 1. Prohibit parking on South 4th Street between Williams Avenue South and Main Avenue South from 4:00 to 6:00 p.m. 2. Move the eastbound through movement at Main Avenue South from the left lane to the right lane. 3. Install an all-way Stop control system at the intersection of South 4th Street and Wells Avenue South. Should any of the above measures succeed in reducing the accident rate, nothing more needs to be done. h:\divisions\transpor.tat\admin\agenda 2006\s 4th and wells briefing paper 01042006.doc Randy Corman,Council President Members of the Renton City Council Page 3 of 3 January 9,2006 RE: Traffic Concerns at South 4th Street and Wells Avenue South • We have attached the data supporting staff's findings including the five-year accident history, a summary of when the collisions occur and their corresponding hourly volumes and some photographs that show how eastbound vehicles could obstruct sight distances. Also attached are copies of the MUTCD Section 2B.07, referenced above, and the Synchro analysis of the proposals along with the 2004 turning movement count for the signal at South 4th Street and Main Avenue South. Attachments: As noted above cc: Jay Covington,CAO Peter Hahn, Interim Transportation Systems Director Karl Hamilton,Transportation Operations Manager Ronald Mar,Transportation Operations Connie Brundage,Administrative Secretary,Transportation Systems TOM5931 h:\division.s\transpor.tat\admin\agenda 2006\s 4th and wells briefing paper 01042006.doc City of Renton Location Report 4/29/2005 Report Period: 01/01/2000 to 12/31/2004 Location: FOURTH ST. S at WELLS AVE S Comment: TOM 5931 Year 2000 Collision Time Of Case Direction Num Num Hit& Tot Date Collision Number Type of Collision Veh 1 Veh 2 Fat Inj PDO Run Veh Sun-5/21/2000 03:40 AM 00-446 Fixed Object/Parked Vehicle S->N 0 P H 1 Number of Collisions: 1 Totals: 0 0 1 1 1 Year 2001 Collision Time Of Case Direction Num Num Hit& Tot Date Collision Number Type of Collision Veh 1 Veh 2 Fat Inj PDO Run Veh Thu-12/13/2001 05:25PMO1-1096C Right Angle E->W S->N 0 2 2 Number of Collisions: 1 Totals: 0 2 0 0 2 Year 2002 Collision Time Of Case Direction Num Num Hit& Tot Date Collision Number Type of Collision Veh 1 Veh 2 Fat Inj PDO Run Veh Mon-4/22/2002 04:57 PM 02-317 Approach Turn W->N E->W 0 P 2 Thu-12/19/2002 01:45 PM02-1076A Right Angle S->N W->E 0 P 2 Number of Collisions: 2 Totals: 0 0 2 0 4 Year 2003 Collision Time Of Case Direction Num Num Hit& Tot Date Collision Number Type of Collision Veh 1 Veh 2 Fat Inj PDO Run Veh Fri-1/17/2003 02:59 PM 03-0043 Right Angle S->N E->W 0 1 2 Tue-3/11/2003 01:07 PM 03-207 Right Angle S->N E->W 0 3 2 Wed-6/18/2003 05:53 PM 03-493 Right Angle S->N E->W 0 P 2 Tue-11/4/2003 08:40 PM 03-936 Right Angle S->N E->W 0 P 2 Wed-11/5/2003 03:50 PM 03-938 Right Angle S->N W->E 0 P 2 Number of Collisions: 5 Totals: 0 4 3 0 10 Year 2004 Collision Time Of Case Direction Num Num Hit& Tot Date Collision Number Type of Collision Veh 1 Veh 2 Fat Inj PDO Run Veh Tue-1/20/2004 05:05 PM 04-0048 Right Angle S->N E->W 0 P 2 Wed-2/4/2004 02:43 PM 04-0081 Right Angle S->N E->W 0 1 2 Wed-5/26/2004 03:20 PM 04-418 Right Angle S->N E->W 0 2 4 Wed-7/28/2004 10:52 AM 04-597 Other S->W S->N 0 P 2 Sat-10/30/2004 10:57 AM 04-907 Right Angle S->N W->E 0 P 2 Mon-11/8/2004 02:49 PM 04-954 Right Angle E->E E->W 0 P 2 Tue-12/7/2004 04:01 PM 04-1074 Right Angle S->W E->W 0 P 2 Number of Collisions: 7 Totals: 0 3 5 0 16 Pagel Grand Totals: Number of Collsions: 16 Number of Vehicles Involved: 33 Number of Fatalities: 0 (0.00%) Number of Injuries: 5/9 (31.25%) Number of PDOs: 11 (68.75%) Collision Rate: 0.00 Page2 Sheet1 TOM 5931 S 4th ST Wells AV S 8 year 8 year TOTAL EB WB EB+WB NB Accidents Injuries entering HOUR END 0 100 13 8 21 4 25 100 200 11 6 17 4 21 200 300 5 6 11 6 17 300 400 3 6 9 6 15 400 500 13 17 30 24 54 500 600 25 58 83 56 139 600 700 35 115 150 89 239 700 1 800 56 221 277 129 406 800 900 100 166 266 139 405 900 1000 105 145 250 121 1 371 1000 1100 128 136 264 127 1 391 1100 1200 169 156 325 143 1 468 1200 1300 190 174 364 155 4 519 1300 1400 190 150 340 127 3 3 467 1400 1500 236 148 384 135 1 2 519 1500 1600 302 134 436 129 2 2 565 1600 1700 369 161 530 169 3 699 1700 1800 402 152 554 137 4 2 691 1800 1900 248 118 366 87 1 453 1900 2000 143 99 242 71 313 2000 2100 117 66 183 42 1 225 2100 2200 89 49 138 41 179 2200 2300 62 43 105 30 135 2300 2400 33 27 60 12 72 3044 2361 5405 1983 22 7388 Page 1 , . .:,•A -,.; , : s,.!..-iNtihk,,..•:;;-•--,O' , , .. 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".:,,,, : , : ,: 1 x .., t. • , itt, kb , , f :. ,, ,.. .,- , t._: _,.. ,..1 _ - -____ ,.. 1,1:'.1.' .:. I.� srir�,.Ka• ,.,-1.1,,,,,,e. • y f anti . -,:atily • i . f .j' Arwrr► �i 'p ✓+k rte . F u wa ' — , s �` • ,, ,± �,4 ;� ... X "tea `N. `'Y " +,, ( i s .. �s t -. i r \ -,,,,-,,,,,,,:‘,,,.,„,.., ...:„.......„ pi • ___ .,...„.,.... . a 1 a if ,, i ANN-71 .�- , +, f t 6 , I t ter I 4-'.. 1 . a — ,,, 0 , . . ....:.,. L ,_... ......:, , . ... .. . ........ . ..,........: ,,,,,,....T. ,, ,..---, v.... .. ... I a. .4.,..„,y,I.,..,c7..:_: „.......,. ... ._ . .,..nsm .".;.,,-___ ,.t.....;.....z.,.,. ..::: .„. ., .: 1 t« E • 4 / i t .�t� , s.• j;''', rl' ,{I ._ ' I J_ a raura t .... _y. t i N December 2000 Page 2B-10 alk at the intersection, the STOP sign should be Wherei advre ise f h eccrosswalk line nearest to the approaching traffic. installed in advance o Option: a c exist on At wide-throat intersections or where two rma re beimproved by the proach lanes oftr nsof ane signed approach, observance of the stop controlyt additional STOP sign on the left side of the road and/or e use of d a astop line. At cg inandzed intersections, the additional STOP sign may be effectively P Support: Figure 2A-2 shows some typical placements of STOP signs. Section 2B.07 Multiwav Ston Applications Support: Multiway stop control can be useful as a safetymeasure �wa es opst tersections if certain traffic mclude pedestrians,bicyclists, conditions exist. Safety concerns associated withY and all road users expecting other road users to stop.oMultiway op control is used where the ; volume of traffic on the intersecting roads is approximately equal. {';-�� The restrictions on the use of STOP signs described in Section 2B.05 also apply to multiway a1' F I;t' �I stop applications. , i 'i' Guidance: The decision to install multiway stop control should be based on an engineering study. {, i' 1�,I' The following criteria should be considered in the engineering study for a multiway i' STOP sign installation: I;!l 1,i 1A. Where traffic control signals are justified, ont of traffic while is are �',! measure that can be installed quickly II being made for the installation of the traffic control signal B. A crash problem, as indicated by 5 or more reported crashes in a 12-month period that are susceptible to correction by a multiway stop installation. Such ��, �; crashes include right- and left-turn collisions as well as right-angle collisions. j'• C. Minimum volumes: Li 1. The vehicular volume entering the intersection from the major street i.l {I , I , l Sect.2B.06 to 2B.07 June 2001 ii December 2000 Page 2B-11 approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day, and t" 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour, but 3. If the 85th-percentile approach speed of the major-street traffic exceeds 65 s� km/h (40 mph), the minimum vehicular volume warrants are 70 percent of the above values. D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. Option: Other criteria that may be considered in an engineering study include: A. The need to control left-turn conflicts; B. The need to control vehicle/pedestrian conflicts near locations that generate high ;f pedestrian volumes; C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to safely negotiate the intersection unless conflicting cross traffic is also required to stop; and D. An intersection of two residential neighborhood collector(through) streets of similar design and operating characteristics where multiway stop control would improve traffic operational characteristics of the intersection. Section 2B.08 YIELD Sign (R1-2) Standard: The YIELD (R1-2) sign shall be a downward-pointing equilateral triangle with a wide red border and the legend YIELD in red on a white background. Support: The YIELD sign assigns right-of-way to traffic on certain approaches to an intersection. Vehicles controlled by a YIELD sign need to slow down or stop when necessary to avoid interfering with conflicting traffic. tt Sect.2B.07 to 2B.08 June 2001 t F split 65: S 4th St & Main Av S 11/28/2005 ---0' c "- 1 f' •/ Lane Configurations ..i'. 14.- � ,. M"oE3"t'r�"�,NBI� )�.. ,..�.S$�'.. ... .8n gurations 4 jr 4 ' +1 41 Ideal Flow(vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 11 11 11 11 11 11 12 11 11 11 11 11 Storage Length (ft) 0 50 0 0 0 0 0 0 Storage Lanes 0 1 0 0 0 0 0 0 Total Lost Time(s) 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Leading Detector(ft) 50 50 50 50 50 50 50 50 50 Trailing Detector(ft) 0 0 0 0 0 0 0 0 0 Turning Speed (mph) 15 9 15 9 15 9 15 9 Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.95 0.95 0.95 0.95 0.95 Frt 0.850 0.993 0.994 0.991 Flt Protected 0.963 0.970 0.950 Satd. Flow(prot) 0 1734 1531 0 1734 0 1770 3401 0 0 3390 0 Flt Permitted 0.963 0.970 0.950 0.948 Satd. Flow(perm) 0 1734 1531 0 1734 0 1770 3401 0 0 3214 0 Right Turn on Red Yes Yes Yes Yes Satd. Flow(RTOR) 143 3 7 13 Headway Factor 1.04 1.04 1.04 1.04 1.04 1.04 1.00 1.04 1.04 1.04 1.04 1.04 Link Speed (mph) 25 30 25 25 Link Distance(ft) 945 880 860 530 Travel Time (s) 25.8 20.0 23.5 14.5 Volume(vph) 103 37 154 29 16 1 65 1049 42 4 1324 51 Peak Hour Factor 0.78 0.93 0.88 0.66 0.67 0.25 0.74 0.93 0.88 0.33 0.93 0.58 Adj. Flow(vph) 132 40 175 44 24 4 88 1128 48 12 1424 88 Lane Group Flow(vph) 0 172 175 0 72 0 88 1176 0 0 1524 0 Turn Type Split Prot Split Prot Prot Protected Phases 1 1 1 2 2 3 8 7 4 Permitted Phases Detector Phases 1 1 1 2 2 3 8 7 4 Minimum Initial(s) 5.0 5.0 5.0 5.0 5.0 4.0 5.0 4.0 5.0 Minimum Split(s) 16.0 16.0 16.0 13.0 13.0 8.0 19.0 8.0 19.0 Total Split(s) 16.0 16.0 16.0 13.0 13.0 0.0 14.0 47.0 0.0 14.0 47.0 0.0 Total Split(%) 18% 18% 18% 14% 14% 0% 16% 52% 0% 16% 52% 0% Maximum Green (s) 12.0 12.0 12.0 9.0 9.0 10.0 43.0 10.0 43.0 Yellow Time(s) 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 All-Red Time (s) 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Lead/Lag Lead Lead Lead Lag Lag Lead Lag Lead Lag Lead-Lag Optimize? Yes Yes Yes Yes Yes Yes Yes Yes Yes Vehicle Extension (s) 4.0 4.0 4.0 4.0 4.0 3.0 7.0 3.0 7.0 Minimum Gap (s) 2.0 2.0 2.0 2.0 2.0 2.0 3.5 2.0 3.5 Time Before Reduce(s) 10.0 10.0 10.0 10.0 10.0 5.0 15.0 5.0 15.0 Time To Reduce(s) 10.0 10.0 10.0 10.0 10.0 5.0 10.0 5.0 10.0 Recall Mode None None None None None None None None Coord Walk Time (s) 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Flash Dont Walk (s) 10.0 10.0 10.0 10.0 10.0 10.0 10.0 Pedestrian Calls(#/hr) 0 0 0 0 0 0 0 Act Effct Green (s) 12.6 12.6 9.4 9.8 61.1 50.3 Actuated g/C Ratio 0.14 0.14 0.10 0.11 0.68 0.56 v/c Ratio 0.71 0.52 0.39 0.46 0.51 1.70 PM peak 4:00 pm 5/21/2004 Existing, with fall 2004 volumes and timings Synchro 5 Report KMJ Page 1 RENTONLVL3-AA51 err► split 11/28/2005 } 65: S 4th St & Main Av S l r -0" C 4- k- 4\ t , \ T LarlB::t?C+ •ini50 lel:,"V, BTH.gR.ONWWS,1741A~B �•�, fl. V'✓," Uniform Delay, dl 36.9 6.2 37.2 38.7 7.4 20.3 Delay 41.8 10.1 36.2 37.5 7.9 227.0 LOS D B D D A F Approach Delay 25.8 36.2 10.0 227.0 Approach LOS C D A F 90th %ile Green (s) 12.0 12.0 12.0 9.0 9.0 10.0 57.0 0.0 43.0 90th%ile Term Code Max Max Max Max Max Max Coord Skip Coord 70th %Ile Green (s) 12.0 12.0 12.0 9.0 9.0 10.0 57.0 0.0 43.0 70th %ile Term Code Max Max Max Max Max Max Coord Skip Coord 50th %ile Green (s) 12.0 12.0 12.0 9.0 9.0 9.8 57.0 0.0 43.2 50th %ile Term Code Max Max Max Max Max Gap Coord Skip Coord 30th %ile Green (s) 12.0 12.0 12.0 8.5 8.5 8.2 57.5 0.0 45.3 30th %ile Term Code Max Max Max Gap Gap Gap Coord Skip Coord 10th %ile Green (s) 10.0 10.0 10.0 0.0 0.0 0.0 72.0 0.0 72.0 10th %ile Term Code Gap Gap Gap Skip Skip Skip Coord Skip Coord Stops (vph) 133 40 40 60 507 3837 Fuel Used(gal) 3 2 1 1 12 85 CO Emisions(g/hr) 198 119 61 84 818 5919 NOx Emisions(g/hr) 38 23 12 16 159 1152 VOC Emisions (g/hr) 46 28 14 19 189 1372 Dilemma Vehicles(#) 0 0 0 0 0 0 Queue Length 50th (ft) 94 16 37 47 170 -719 Queue Length 95th(ft) #181 72 57 76 219 #857 Internal Link Dist(ft) 865 800 780 450 50th Up Block Time (%) 54% 95th Up Block Time (%) 62% Turn Bay Length (ft) 50 50th Bay Block Time % 44% 95th Bay Block Time% 64% 30% Queuing Penalty (veh) 94 26 Intersection Surnrriary; ' """ . " . , w"." 7"f: .. w . ,.,� Area Type: Other Cycle Length: 90 Actuated Cycle Length: 90 Offset: 63(70%), Referenced to phase 4:SBT, Start of Green Natural Cycle: 150 Control Type: Actuated-Coordinated Maximum v/c Ratio: 1.70 Intersection Signal Delay: 115.4 Intersection LOS: F Intersection Capacity Utilization 101.3% ICU Level of Service F Volume exceeds capacity, queue is theoretically infinite. Queue shown is maximum after two cycles. # 95th percentile volume exceeds capacity, queue may be longer. Queue shown is maximum after two cycles. PM peak 4:00 pm 5/21/2004 Existing, with fall 2004 volumes and timings Synchro 5 Report KMJ Page 2 RENTONLVL3-AA51 split 65: S 4th St & Main Av S 11/28/2005 Splits and Phases: 65: S 4th St& Main Av S 4. 01 'i 02 4\ 03 4' 04 Nil 11111 EMI PM peak 4:00 pm 5/21/2004 Existing, with fall 2004 volumes and timings Synchro 5 Report KMJ Page 3 RENTONLVL3-AA51 .rrrr1111\ Ayo ( -:,:ik,',- 1,c-_ i v te.-/ . split 65: S 4th St & Main Av S 11/28/2005 * �s.� 5 Laii a{'; O '-inite:. g.. . Erg EFL WBI `8RI ,NB if NBA, ; Eig f SEIL, SSB," SO) Lane Configurations 4 r 4+ +1 41+ Ideal Flow(vphpl) 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Lane Width (ft) 11 11 11 11 11 11 12 11 11 11 11 11 Total Lost Time(s) 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Leading Detector(ft) 50 50 50 50 50 50 50 50 50 Trailing Detector(ft) 0 0 0 0 0 0 0 0 0 Turning Speed (mph) 15 9 15 9 15 9 15 9 Lane Util. Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.95 0.95 0.95 0.95 0.95 Frt 0.850 0.993 0.994 0.991 Fit Protected 0.963 0.970 0.950 Satd. Flow(prot) 0 1734 1531 0 1734 0 1770 3401 0 0 3390 0 Flt Permitted 0.963 0.970 0.950 0.948 Satd. Flow(perm) 0 1734 1531 0 1734 0 1770 3401 0 0 3214 0 Right Turn on Red Yes Yes Yes Yes Satd. Flow(RTOR) 157 3 7 13 Headway Factor 1.04 1.04 1.04 1.04 1.04 1.04 1.00 1.04 1.04 1.04 1.04 1.04 Link Speed (mph) 25 30 25 25 Link Distance(ft) 945 880 860 530 Travel Time (s) 25.8 20.0 23.5 14.5 Volume (vph) 103 37 154 29 16 1 65 1049 42 4 1324 51 Peak Hour Factor 0.78 0.93 0.88 0.66 0.67 0.25 0.74 0.93 0.88 0.33 0.93 0.58 Adj. Flow(vph) 132 40 175 44 24 4 88 1128 48 12 1424 88 Lane Group Flow (vph) 0 172 175 0 72 0 88 1176 0 0 1524 0 Turn Type Split Prot Split Prot Prot Protected Phases 1 1 1 2 2 3 8 7 4 Permitted Phases Detector Phases 1 1 1 2 2 3 8 7 4 Minimum Initial (s) 5.0 5.0 5.0 5.0 5.0 4.0 5.0 4.0 5.0 Minimum Split(s) 16.0 16.0 16.0 13.0 13.0 8.0 19.0 8.0 19.0 Total Split(s) 16.0 16.0 16.0 13.0 13.0 0.0 14.0 47.0 0.0 14.0 47.0 0.0 Total Split(%) 18% 18% 18% 14% 14% 0% 16% 52% 0% 16% 52% 0% Maximum Green (s) 12.0 12.0 12.0 9.0 9.0 10.0 43.0 10.0 43.0 Yellow Time (s) 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 All-Red Time(s) 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Lead/Lag Lead Lead Lead Lag Lag Lead Lag Lead Lag Lead-Lag Optimize? Yes Yes Yes Yes Yes Yes Yes Yes Yes Vehicle Extension (s) 4.0 4.0 4.0 4.0 4.0 3.0 7.0 3.0 7.0 Minimum Gap(s) 2.0 2.0 2.0 2.0 2.0 2.0 3.5 2.0 3.5 Time Before Reduce (s) 10.0 10.0 10.0 10.0 10.0 5.0 15.0 5.0 15.0 Time To Reduce(s) 10.0 10.0 10.0 10.0 10.0 5.0 10.0 5.0 10.0 Recall Mode None None None None None None None None Coord Walk Time(s) 5.0 5.0 5.0 5.0 5.0 5.0 5.0 Flash Dont Walk(s) 10.0 10.0 10.0 10.0 10.0 10.0 10.0 Pedestrian Calls (#/hr) 0 0 0 0 0 0 0 Act Effct Green (s) 12.6 12.6 9.4 9.8 61.1 50.3 Actuated g/C Ratio 0.14 0.14 0.10 0.11 0.68 0.56 v/c Ratio 0.71 0.50 0.39 0.46 0.51 1.70 Uniform Delay, dl 36.9 3.5 37.2 38.7 7.4 20.3 Delay 41.8 8.3 36.2 37.5 7.9 227.0 PM peak 4:00 pm 5/21/2004 Existing, with fall 2004 volumes and timings Synchro 5 Report KMJ Page 1 RENTONLVL3-AA51 r.rim..rw split 65: S 4th St & Main Av S 11/28/2005 ---► ,- s`' 4\ T /* \ 4/ . LOS D A D D A F Approach Delay 24.9 36.2 10.0 227.0 Approach LOS C D A F 90th %ile Green (s) 12.0 12.0 12.0 9.0 9.0 10.0 57.0 0.0 43.0 90th %lle Term Code Max Max Max Max Max Max Coord Skip Coord 70th %ile Green (s) 12.0 12.0 12.0 9.0 9.0 10.0 57.0 0.0 43.0 70th %ile Term Code Max Max Max Max Max Max Coord Skip Coord 50th %Ile Green (s) 12.0 12.0 12.0 9.0 9.0 9.8 57.0 0.0 43.2 50th %ile Term Code Max Max Max Max Max Gap Coord Skip Coord 30th %ile Green (s) 12.0 12.0 12.0 8.5 8.5 8.2 57.5 0.0 45.3 30th %Ile Term Code Max Max Max Gap Gap Gap Coord Skip Coord 10th %ile Green (s) 10.0 10.0 10.0 0.0 0.0 0.0 72.0 0.0 72.0 10th %ile Term Code Gap Gap Gap Skip Skip Skip Coord Skip Coord Stops (vph) 133 33 40 60 507 3837 Fuel Used(gal) 3 2 1 1 12 85 CO Emisions (g/hr) 198 114 61 84 818 5919 NOx Emisions (g/hr) 38 22 12 16 159 1152 VOC Emisions (g/hr) 46 26 14 19 189 1372 Dilemma Vehicles (#) 0 0 0 0 0 0 Queue Length 50th (ft) 94 9 37 47 170 -719 Queue Length 95th (ft) #181 63 57 76 219 #857 Internal Link Dist(ft) 865 800 780 450 50th Up Block Time(%) 54% 95th Up Block Time (%) 62% Turn Bay Length (ft) 50th Bay Block Time % 95th Bay Block Time% Queuing Penalty (veh) Inter ection.Summary ', -M '?,, $• - ' ; " :' r, ,; ,.£;<. ,:,,,:Ari, Area Type: Other Cycle Length: 90 Actuated Cycle Length: 90 Offset: 63 (70%), Referenced to phase 4:SBT, Start of Green Natural Cycle: 150 Control Type: Actuated-Coordinated Maximum v/c Ratio: 1.70 Intersection Signal Delay: 115.3 Intersection LOS: F Intersection Capacity Utilization 101.3% ICU Level of Service F Volume exceeds capacity, queue is theoretically infinite. Queue shown is maximum after two cycles. # 95th percentile volume exceeds capacity, queue may be longer. Queue shown is maximum after two cycles. PM peak 4:00 pm 5/21/2004 Existing, with fall 2004 volumes and timings Synchro 5 Report KMJ Page 2 RENTONLVL3-AA51 �rrnr split 11/28/2005 65: S 4th St & Main Av S Splits and Phases: 65: S 4th St&Main Av S 4. 01 02 03 04 1111 111M ,1110 . 07 I 08 u' PM peak 4:00 pm 5/21/2004 Existing, with fall 2004 volumes and timings Synchro 5 Report KMJ Page 3 RENTON LVL3-AA51 ~ ' . ' /. split / . / // �'// - /� ^ /'` f ���) /7,i,„_„-,,_ /- ', ^ /65' S �� �� � �m�l �� � ~ 11/28/20O5 �4 _ b. °r N�� �� III-III- k- v l /°� � ^* \�~ _� � � li. .c&� -(' ': i:WER**N �R Lane Configurations � 1� �� �- �1� '-'' ' - �~ `-,-~ . .' '.' . , ^��. IdealFkzwkuphoU 1900 1900 1900 1900 1900 1900 1900 1900`~ 1900 1900 1 � - 1900 Lane V�dth0D 11 11 11 11 11 11 12 11 11 11 --- ` ' 11 11 Total Lost Time (s) 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.03.0 3.0 50 50 50 50 50 50 50 50 Trailing Detector(ft) 0 0 0 0 0 0 0 0 Turning Speed 15 9 15 9 15 9 15 SLaneUUiFaobor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.95 0.95 [i 0.95 0.95 Frt 0.878 0.983 0.994 0.991 Flt Protected 0.950 0.870 0.850 Satd. Flow(prot) 1711 1581 0 0 1734 0 1770 3401 0 0 3300 0 Flt Permitted 0.950 0.970 0.950 0.948 Satd. Flow(perm) 1711 1581 0 0 1734 0 1770 3401 0 0 3214 0 Right Turn on Red Yes Yes Yes Yes Satd. Flow(RTOR) 157 3 7 13 Headway Factor 1.04 1.04 1.04 1.04 1.04 1.04 1.00 1.04 1.04 1.04 1 1.04 04 Link Speed (mph) 25 30 25 ' � 25 Link Distance(ft) 945 880 860 530 Travel Time (s) 25.8 20.0 23.5 14.5 Vb|un�e(vph) 103 37 154 29 16 1 65 1049 42 4 1324 51 Peak Hour Factor 0.78 0.93 0.88 0.66 0.67 0.25 0.74 0.93 0.88 0.33 0.93 3 0.58 /�U. Flow k/ph) 132 40 175 44 24 4 88 1128 48 12 142488 Lane Group Flow(vph) 132 215 0 0 72 0 88 1176 0 0 1524 0 Turn Type Split Split Prot Prot Protected Phases 1 1 2 2 3 8 7 4 Permitted Phases Detector Phases 1 1 2 2 3 8 7 4 Minimum Initial(s) 5.0 5.0 5.0 5.0 4.0 5.0 4.0 5.0 Minimum Split(s) 16.0 16.0 13.0 13.0 8.0 19.0 8.0 19.0 Total Split(s) 16.0 16.0 0.0 13.0 13.0 0.0 14.0 47.0 0.0 14.0 47.0 OO Total Split(Y6) 18% 18% 0% 14% 14% O96 16% 5296 0% 16% 52% O- yNmximunnGreen(m) 12.0 12.0 0.0 9.0 10.0 43.0 10.0 43.0 0% Maximum Yellow Time (s) 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 All-Red Time(s) 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Lead/Lag Lead Lead Lag Lag Lead Lag Lead Lag Lead-Lag Optimize? Yes Yes Yes Yes Yes Yes Yes Yes Vehicle Extension (s) 4.0 4.0 4.0 4.0 3.0 7.0 3.0 7.0 Minimum Gap(s) 2.0 2.0 2.0 2.0 2.0 3.5 2.0 3.5 Time Before Reduce (s) 10.0 10.0 10.0 10.0 5.0 16.0 5.0 15.0 Time ToReduce(o) 10.0 10.0 10.0 10.0 5.0 10.0 5.0 10.0 Recall Mode None None None None None None None Coord Walk Time (s) 5.0 5.0 5.0 5.0 5.0 5.0 Flash Dont Walk(s) 10.0 10.0 10.0 10.0 10.0 10.0 Pedestrian Calls(#/hr) 0 0 0 0 0 O Act Effct Green (s) 12.0 12.0 9.4 9.8 61.8 50.8 Actuated g/C Ratio 0.13 0.13 0.10 0.11 0.88 0.58 v/c Ratio 0.57 0.62 0.39 0.46 0.50 1.69 Uniform Delay, dl 36.5 9.5 37.2 38.7 7.2 20.1 Delay 36.7 11.9 36.2 37.5 7.8 224.4 PM peak 4:00 pm 5/21/2004 Existing, with fall 2004 volumes and timings Synchro 5 Report KMJ Page 1 RENTONLVL3-AA51 split 11/28/2005 65: S 4th St & Main Av S I*e 064dtAWIWEBLI6g0 1:',-WW.Et'llaweViwe 7� " ,-.. �:li0 �: LOS D - B D D A F Approach Delay 21.3 36.2 9.8 224.4 Approach LOS C D A F 90th%ile Green (s) 12.0 12.0 9.0 9.0 10.0 57.0 0.0 43.0 90th%Ile Term Code Max Max Max Max Max Coord Skip Coord 70th %ile Green (s) 12.0 12.0 9.0 9.0 10.0 57.0 0.0 43.0 70th%ile Term Code Max Max Max Max Max Coord Skip Coord 50th %ile Green (s) 12.0 12.0 9.0 9.0 9.8 57.0 0.0 43.2 50th %ile Term Code Max Max Max Max Gap Coord Skip Coord 30th %ile Green (s) 11.1 11.1 8.5 8.5 8.2 58.4 0.0 46.2 30th%ile Term Code Gap Gap Gap Gap Gap Coord Skip Coord 10th %ile Green (s) 8.3 8.3 0.0 0.0 0.0 73.7 0.0 73.7 10th%Ile Term Code Gap Gap Skip Skip Skip Coord Skip Coord Stops (vph) 95 60 40 60 500 3781 Fuel Used(gal) 2 2 1 1 12 84 CO Emisions(g/hr) 137 156 61 84 813 5853 NOx Emisions(g/hr) 27 30 12 16 158 1139 VOC Emisions(g/hr) 32 36 14 19 189 1357 Dilemma Vehicles(#) 0 0 0 0 0 0 Queue Length 50th (ft) 71 30 37 47 170 -719 Queue Length 95th (ft) 110 100 57 76 219 #857 Internal Link Dist(ft) 865 800 780 450 50th Up Block Time(%) 54% 95th Up Block Time(%) 62% Turn Bay Length(ft) 50th Bay Block Time % 95th Bay Block Time % Queuing Penalty (veh) trier" tkirO r im ry " M .:'I Y T'd" °4'° .- ,i,;*: . :`'Y:` _ ", Area Type: Other Cycle Length: 90 Actuated Cycle Length: 90 Offset: 63 (70%), Referenced to phase 4:SBT, Start of Green Natural Cycle: 150 Control Type:Actuated-Coordinated Maximum v/c Ratio: 1.69 Intersection Signal Delay: 113.6 Intersection LOS: F Intersection Capacity Utilization 99.2% ICU Level of Service E Volume exceeds capacity, queue is theoretically infinite. Queue shown is maximum after two cycles. # 95th percentile volume exceeds capacity, queue may be longer. Queue shown is maximum after two cycles. PM peak 4:00 pm 5/21/2004 Existing, with fall 2004 volumes and timings Synchro 5 Report KMJ Page 2 RENTONLVL3-AA51 split 65: S 4th St & Main Av S 11/28/2005 Splits and Phases: 65: S 4th St& Main Av S 4. 01 V- 02 4\ 03 4 04 a .11107 t 081 PM peak 4:00 pm 5/21/2004 Existing, with fall 2004 volumes and timings Synchro 5 Report KMJ Page 3 RENTONLVL3-AA51 4 r e A O City ::f Re-tor, c t`er :SUNNY )- 71snoi',c.`.;o- S:steis DiViSiDT Study \a€e: T!1C0132 anted by:AOPIRF^.= -reffic Dpvaticn4 Site Code . MOM Board 1{ :D4-1027 2n4 St.dies Stat Date: 07/08/004 Surface :DRY Page : 2 CARS/PEDESTRIA\5,HEADY VEHICLES !MAIN AV S 'S 4TH ST !MAIN AV S IS 4TH ST !Southbound :'Westbound !Northbound lEastbauid Start l 1 I lintel. Tiee 1 Left Thru Right Other! Left Thru Richt Other! Left Thru Right Ether Le`_ Thr. night Other' Total - Peak Hour Analysis By Entire Intersection for the Period: 15:00 on 07/08/04 to 16:45 on 87/08/04 ' Tile 1 16:00 ! 16:00 1 16:00 116.6 ' Vol. 1 4 1356 51 11 29 16 1 41 68 1070 42 11 :65 37 1C4 c Pct. 1 0.2 96.0 3.6 0.01 58.0 3✓2,0 2.0 8.01 5.7 90.6 3.5 0.01 35.2 12.4 51.1 0.E,1 Total 1 1412 1 50 1 1181 1 298 1 High 1 16:45 1 16:45 1 16:30 I 16:30 1 Vol. 1 0 363 22 01 8 6 0 31 16 286 10 01 33 10 44 01 Total 1 385 1 17 1 312 1 87 1 PHF 1 0.917 1 0.735 1 0.946 1 0.856 - 1 'CA RS/PEDESTRIANS # MAIN AV S 1 1 # "1-1EAVY VEHICLES 1W' 511 '13241 ' 41 1 # 4; '_ _ #" 0V, 321' 01 1070 4* 44= 1 1 I 105 1 # - 51 1 1356 1 4 1 ------- # 4 #1 I 1 I 1 176 # ' ' 4 # 1 Inbound 1412 # ######;#######:1##1###### !Out bound 1 176 ###################### S 4TH ST Total 2588 ' 1 51 0 1 135 16 68 ______________ ____ __=_------____ ------ 16 • ' 1 03. . . 0 16 105 ' ' 2 Inbound 298 Inbound t'u I. ,. _ _cl 1 >r c .'.t;bo;_ti'd P,3 + '.rte. , 37 rctcti 11 33 Total ice_ ----- .:3 r) 42 ^` 154 37 83 154 0 4 Inbound 1181 S 4TH ST ####################### Outbound 1539 1 ############+#####k###fi## 2 # Total 2720 1 # 2 # 154 1 651 '1049 1 42#' 1 # 1356 I" 31' 211 " 04t" 0 t1 \ -` l# 29 I -•=== I ==---rt- 1 ,-.-..,==#-.===-:,-, / l # ===== 1 68 1 1070 1 42 # 1 1 # 1539 I I I 4* North # MAIN AV S 1 1 1 44 I - :c 0 OP s Eity of Renter. ---*t1-.e- :SUNNY Transortatian Systees Divisin : )untec by:ADP/RP!: Traffic Cperatiops i.:411-4 7 ' , Beard # :D4-1027 2004 Studies S8 Date; r'03104 Surface ;DRY CARS/PEDESTRIANS,HEAVY VEHICLES !Mt7;IN AV E 15 4TH ST !MAIN RV S IS 4TH ST tSu..tht-,eund Westenc INarthbourd 'Eastte..:nd Start 1 1 I , i 'Irt-il. TiME ' Left Thr u Right Other! Left Thr,.: Rir,'-,t 9ther. Left Thr,.; Rinht Dthe-! Left Thru Riqh:r. CtheY 7:t,7.11 07/02104 1 ' I 304 7 3' 13 9 2 2! 15 223 9 0' 20 8 20 1: 235 344 le 0! 5 3 ! 1: :5 219 5 0' 1: 7 15:30' 2 335 9 01 10 4 1 0! 15 223 7 01 22 4 32 2 665 15:45! : 364 6 11 E, 3 2 0: 22 244 2 0; 17 2 38 21 7r Hzerl 3 1347 32 4! 36 19 4 3! 67 909 23 0! 70 20 105 5; 2647 1 1 1 I , 16:00! 0 303 8 11 6 3 0 11 23 244 10 1! 23 8 28 11 660 16:151 1 355 4 0! 4 6 0 01 18 255 12 01 16 10 42 11 724 16:301 3 335 17 0! 11 1 1 0! 16 286 10 0' 33 10 44 0! 767 16:451 0 363 22 01 8 6 0 3 11 285 10 01 33 9 40 0! 79? Hour! 4 1356 51 11 29 16 1 41 68 1070 42 11 105 37 154 21 2941 %ta1i 7 2703 83 5! 65 .35 5 71 135 1979 65 1! 175 57 259 71 5588 % Apr. 1 0.2 96.6 2.9 0.11 58.0 31.2 4.4 6.2! 6.1 90.7 2.9 -1 35.1 114 52.0 1.41 - % Int, 1 2,1 48.3 1.4 -t 1.1 0.6 - OA! 2.4 35.4 1.1 -1 3.1 1.0 4.6 0.11 - .-------. 1 1 1 1 1 I 1 I I i ( - \ , RECEIVED RECEIVED RECEIVED JUL 18 2�5 JUL 1 2 2005 JUL 13 2005 Transportation Systems Div. CITY OF RENTON COUNCIL REFERRAL TO ADMINISTRATIY$C WORKS ADMIN Transportation Systems Div. TO: ✓regg Administrator, PBPW Administrator DATE: 7/12/2005 FROM: Bonnie Walton, City Clerk LOG#: 05029-C On 7/11/2005, Council requested the following: Respond to request by Arlan "Buzz" Johnson, 334 Wells Ave. S.,Apt. 306, Renton 98055, for traffic measures to assure pedestrian safety on Wells Ave. by the Spencer Court Apartments. Zimmerman Please respond as follows: Prepare memo to Councilmembers via Mayor. (After Mayor's approval, Mayor's secretary will copy for Council and Clerk and return copy to you.) Prepare memo to Councilmembers via Mayor and include attached letter with memo. (After Mayor's approval,Mayor's secretary will copy for Council and Clerk and return copy to you.) XX Prepare letter(s) to citizen/agency with department head's signature and submit to Mayor for approval. (After Mayor approves the letter,the Mayor's secretary will mail it out after making a copy for Council and Clerk and returning a copy to you.) Schedule matter on Council committee agenda. Arrange with Council Liaison ASAP. (Copy of response to City Clerk not required.) Other: PLEASE REFERENCE LOG NUMBER ON ALL LETTERS. Please complete request by(7/25/2005). Thank you. cc: Jay Covington Margaret Pullar Sandra Meyer • b vrrr..rrr.rr.rrw rof Yogi, CITY OF RENTON Planning(Building/PublicWorks Department Kathy Keolker-Wheeler, Mayor Gregg Zimmerman P.E.,Administrator RECEIVEDED August 3, 2005 AUG - 9 2005 7rartsponatrog slq,terrs JlV Arland `Buzz' Johnson 334 Wells Avenue South, Apt. 306 Renton, WA 98055 Subject: Traffic Measures to Assure Pedestrian Safety on Wells Avenue South by the Spencer Court Apartments Dear Mr. Johnson: Thank you for your inquiry regarding potential traffic measures that could be considered to assure pedestrian safety on Wells Avenue South by the Spencer Court Apartments. Your specific concern is that westbound vehicles turn right to go north at the intersection without stopping for pedestrians crossing on the north side of the intersection. There are no reported pedestrian-related accidents at the intersection of Wells Avenue South and South Fourth Street. This is based upon our accident records for the last thirteen years. We are reviewing solutions to improve the intersection. Thank you for your cooperation and for taking the time to express your concerns. We will be getting back to you once our studies are completed. Sincerely, Gregg Zimmerman, P.E., Administrator Planning/Building/Public Works Department Referral 05029-C cc: Jay Covington,Chief Administrative Officer Bonnie Walton,City Clerk Margaret Pullar,Executive Secretary to the Mayor Commander K. McClincy,Police Department Sandra Meyer,Trans})ortiition Systems Director Karl Hamilton,Transportations Operations Manager File H.Referrals/2005/05029-C _\ 1055 South Grady Way-Renton,Washington 98055 RENTON m EASTSIDE TRANSPORTATION PARTNERSHIP(ETP) Business Meeting Friday,January 13,2006 7:30-9:00 a.m. NOTE LOCATION>>Bellevue Police Training Facility 1836 116th NE Bellevue AGENDA 1. Public Comment 7:30 a.m. 2. Election of Chair and Vice Chair Action 7:35 a.m. 3. Approval of December 9, and December 16,2005 meeting Action 7:40 a.m. summaries* 4. Legislative Issues Discussion 7:50 a.m. • Joint subarea brochure • Monitoring and Advocacy 5. Regional Package Reports 8:00 a.m. • RTID Update and • Sound Transit Phase 2—Report from January Discussion 12 Board meeting • ST 2 Schedule • Other 6. City of Renton Request for Eastside Sound Transit funds to Report and 8:20 a.m. Build the Permanent Longacres Station* (Gregg Zimmerman, Discussion Renton) 7. 2006 Work Program* Discussion 8:40 a.m. and Action 8. Reports Reports 8:45 a.m. *Attachment to agenda 001iA , . • :"..; ' , 1,,-1,:, "• '-',(.0trAt. ,' '''' ...1, ...'"t'• ,,, ,j1 .e.',',', .4,w.`,' 11‘.14:re, ,.. 1 ,' -';' li"';?"4''''.'"'•:''°'. , '' . , ... ,• .., •• '' • 44k -14'0 / •4 ,,AO',7, "..,,..- •••', 1,, 1 rtii ''` •`4.,f,t- ''..-**'., - i t , Ii -, ,A., , fi, ,.ei •ir..'‘'.'''''''--, -, I i,';'-‘44„,„.'. ..,. ,, .7,.."4111Rk / 4 , ' , 7,, Y''• . , • -• , • , .iffi,",,, -..'. 7 t 0 ti 1 't .i•,,' 4,- ,,,, - - ' ‘,$,,i., , . , ...;v. 0,..',:...i.,0;„;;;,, ,,,,,,..:„."''''',,.j.*::••,;"',:0,, :,. .,,.,,,; ,,, ..1, I '-'-' IP '1"." ' ' il' - ' .',4:-` ,,,"t• ' r -, g•:ii " •' ',.. ' , t• ',...1 ' ill , ,, ,,,,, ; •.: , , , • .,..4 . r , , kr.-'''"?...,;...;•.• —, • ''1;r .4, a.r,'"Vrl? ' •• !(,''''. • '' • , a, a 111 fai i 1 aa'—4 • ''''',,f'''''% , .4' al 0 1 e ,„ v., •I ,-- ,,,, :"::.!-.. -.....,,,..,•ai„ Jilt 1 '.1. '', Li .."_-''''.=1 ai . , r lei - , " MCI' '" 1 1 ? 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',:'.4 R y ate ,� • � `�' ' I s � �� ' —• ','.'ii,,, 1:. }site 1 Al.'I, "� �� .II 11 II> ' I ✓ • i d S Air _ ,.. e I P ...... t'4 I III f"j r a. t„ lk, ' 11rte !"? tr '�.' � �k Ffi'fili.1., #,{,l.4 1� y (C wi k,t{ .j, .. ? +� ;.. .t, `, �' ,'sr1";�,.. ,,,{r+r.x:x ''.'''''''',.."7:7::".5' T �. £x , �7 � ; � `. ..,�..*. 7E77 r14 A r� � 11 ma . '� (tt IX „s th * =riI ' ,f ..yr,x _.; RMT,.. -,._. �r4 x3 r> P J' C>-x`- „a . CITY OF 1t RENTO =1 DEPARTMENT OF PLANING BUILDING ING&PUBLIC WORKS ,..- '/!`“,- f.- '''•'.154,. •-•-•-•.,?;•,,t,=,:x•••:,,,,f, ,4' rpt - � .oma.,., k. ." .-- Oil 41;1°.- y x. _fit F: Y x.. , � . ..1,..,,...1,..i:i.: moill 1...1,,,„ �iir 4 ' ' �� .,._ .. __ .3 + •• .` r4 r ' � UP 1 ► ' _hy .bsW..,�,.t .+ ': '� ., -- r',s.i arc r»:a 'rj `�fM. tet �„ ^a .r'... �, fi . 11- 1 h ..�► P ,.yhp, s SIC_ .- _ .; � ., ,z APPROVED BY: ( WORK ORDER#6481 DATE: 01/05/06 SHEET: 1.0 r CITY OF RENTON COUNCIL AGENDA BILL Al#: I ?. Submitting Data: For Agenda of: January 9, 2006 Dept/Div/Board.. Planning/Building/Public Works Utilities Division Staff Contact Lys Hornsby x7239 Agenda Status Nenita Ching x7291 Consent X Subject: Public Hearing.. Water, Wastewater, and Surface Water Comprehensive Correspondence.. Rate Study and System Development Charges Study Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Exhibit A, Scope of Work Information Recommended Action: Approvals: Refer to Utilities Committee Legal Dept X Finance Dept X Other Fiscal Impact: Expenditure Required... $97,940 Transfer/Amendment -0- Amount Budgeted $100,000 Revenue Generated -0- Total Project Budget $100,000 City Share Total Project.. $97,940 SUMMARY OF ACTION: The City's policy is to periodically conduct a comprehensive utility rate study to update assumptions and to ensure the long-term solvency and viability of the City's utilities. A comprehensive study was conducted in 1994, and an updated study is needed due to expansion of the City population and utility service requirements. The proposed comprehensive rate study is an extensive review of water, wastewater, and surface water rates, rate structures, and equity. This study, which includes a review of the City's system development charges, will assist the City in planning for future revenue generation to support ongoing operations as well as capital improvements to the utility infrastructure. STAFF RECOMMENDATION: Approve the consultant contract with Financial Consulting Solutions Group, Inc. in the amount of $97,940 and authorize the Mayor and City Clerk to execute the contract. Rentonnet/agnbill/ bh ti`SY O PLANNINGBUILDING/ ;: ® , PUBLIC WORKS DEPARTMENT •�L ivrc0 MEMORANDUM DATE: January 3, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: c-Puy—Kathy Keolker, Mayor S FROM: Gregg Zimmermai r dministrator STAFF CONTACT: Nenita Ching, Principal Financial & Administrative Analyst SUBJECT: Water, Wastewater, and Surface Water Comprehensive Rate Study and System Development Charges Study ISSUE: Should the Water, Wastewater, and Surface Water utilities conduct a comprehensive study and analysis of utility rates and system development charges? RECOMMENDATION: Approve the consultant contract with Financial Consulting Solutions Group, Inc. in the amount of$97,940 and authorize the Mayor and City Clerk to execute the contract. BACKGROUND SUMMARY: The City's policy is to periodically conduct a comprehensive utility rate study to update assumptions and to ensure the long-term solvency and viability of the City's utilities. A comprehensive study was conducted in 1994, and an updated study is needed due to expansion of the City population and utility service requirements. In the proposed study, the consultant will provide an analysis of rate revenue requirements, equity, and structure; and system development charges. Revenue requirements for the immediate (1-6 years) and long-term horizons (up to 20 years) will be examined. Equity, or the spreading of cost equally among customers, will also be H:\file sys\adm—pbpw administration\analyst\UTIL\rate study\rate study issue paper.doc Comprehensive Rate Study January 3,2006 Page 2 of 2 the subject of this study. The consultant will present alternative rate structures for consideration and analyze their potential impact on a customer's monthly bill. Finally, the City's current methodology for calculating system development charges will be analyzed and alternative methods presented. Completion of the comprehensive rate study is anticipated to be on or before August 1, 2006. The $100,000 budget for this study was approved in the 2006 City Budget; $90,000 in the utilities operating budget, and $10,000 in the Wastewater capital budget. H:\File Sys\ADM-PBPW Adminstration\Analyst\UTIL\Rate Study\Rate Study Issue Paper.doc\NC EXHIBIT A SCOPE OF WORK Task 1 - Data Collection/Validation & Project Kick-off Meeting: Collect, review, and analyze data necessary for the study and facilitate a project kick-off meeting with all pertinent parties. 1. Data Collection - Prepare an initial data request identifying financial and operational documents pertinent to the performance of the study. Review, analyze, and validate data as necessary for use in formulating the technical analyses. Follow up with requests for any additional items or explanations as necessary. 2. Policy Review/Development — As a foundation for the analytical tasks, review current fiscal policies and practices and identify potential refinements for the City's consideration. Selected policies will be incorporated into the subsequent rate study elements and documented in the project report. Policies will likely address financial performance standards, reserve policies, system reinvestment, debt management / debt structuring, revenue risk assessment,and development/redevelopment. 3. Project Kick-off Meeting- Prepare for and facilitate a project kick-off meeting with City staff. The first portion would involve a meeting with all necessary parties to obtain a clear understanding of study issues and objectives, identify fiscal policies to be incorporated in the analysis, and establish a tentative schedule for subsequent meetings and project deliverables. The second portion of the meeting will involve a comprehensive review with pertinent parties of all data received. Task I Work Products/Outcomes: • Written data request • Preliminary fiscal policy recommendations • Documented fiscal policy framework(with phase-in strategies, if necessary) Task 2 - Revenue Requirement Forecast: Develop a 20-year revenue requirement forecast (2006-2026) for each utility to determine annual rate revenue needs to fund operating and maintenance costs, capital related needs, fiscal policy achievement, and other financial obligations of the utilities. 1. Construct Revenue Requirement Spreadsheet Module - Construct analytical spreadsheet modules for each utility to complete the revenue requirement related technical analyses discussed in Subtasks 2 through 4 below. We will work with City staff to tailor input parameters consistent with the City's budgeting categories and potential debt structuring options. The modules will be designed with user-friendliness in mind, and will be flexible and stable enough to perform sensitivity analyses for alternative revenue requirement scenario development. 2. Develop Capital Financing Strategies—Based on capital improvement and annual replacement needs for each utility, identify potential funding sources and develop alternative capital project scheduling and financing strategies for a 6-year and 20-year study period. The analysis will include a forecast of capital funding needs, borrowing requirements, and associated cash flows and cash balances over the study period. We will incorporate cash and debt management policies from Task 1.2 above to evaluate and recommend an appropriate balance of funding from cash, SDCs, bonds, and other available revenue sources. We will work closely with the City's utility engineers to perform sensitivity analyses for alternative scheduling of the City's current CIPs. The budget provides for up to three(3) scenarios for each utility. 3. Forecast Operating Expenses - Forecast ongoing operating and maintenance costs, debt service, and other financial obligations of each utility over a 6-year and 20-year study period. Establish economic factors for customer growth and cost escalation. Incorporate additional O&M expenses, if any, resulting from the CIP and/or other known changes in operational requirements. 4. Assess Revenue Needs - Integrate recommended fiscal policies, capital financing impacts, and operating forecasts to develop an operating cash flow for each utility over the 6-year and 20-year study period. Compare 8 H:\File Sys\ADM-PBPW Adminstration\Analyst\UT1L\Rate Study\Contract\Consultant Contract.doc • projected cash requirements against projected revenue under existing rates to determine annual rate adjustments needed to ensure financial sustainability over time. The budget provides for up to three (3) scenarios to evaluate alternative frequencies and level of rate adjustments. 5. Review Meeting- Prepare for and facilitate an on-site meeting with City staff to review findings, conclusions, and recommendations relating to revenue requirements. Following this review, we will revise the analyses, as appropriate, and finalize recommendations for use in the subsequent cost of service analysis. Task 2 Work Products/Outcomes: • Spreadsheet model printouts of revenue requirement analyses for each utility • 6-year and 20-year capital financing(including debt forecasts) • 6-year and 20-year operating forecast • Schedule of indicated annual revenue adjustments(with phase-in strategies, if necessary) Task 3 - Cost of Service Analyses: Using the detailed revenue requirement for the appropriate test year(year rates will go into effect), develop a series of allocations based on customer data, engineering / planning criteria, and Consultant judgment, to assign utility cost recovery to customers in proportion to their actual demands. 1. Construct Cost of Service Spreadsheet Module - Construct analytical spreadsheet modules for each utility to complete the cost of service related technical analyses discussed in Subtasks 2 through 5 below. The modules will incorporate the unique system and customer class characteristics of the City's utilities and be fully integrated with the revenue requirement module. 2. Allocate Functional Costs to System Components — Determine appropriate cost allocation factors to allocate plant and expense items to functional cost components. We will utilize documented system planning criteria and work closely with the City's water and wastewater utility engineers to establish appropriate factors. Detailed cost allocations are not necessary for the development of quantity-based surface water rates (versus quality-based rates). We will express total utility costs in relationship to the following service functions for each utility: ✓ Water Service: Customer(accounts, meters), Base Demand,Peak Demand, and Fire Protection ✓ Wastewater Service: Customer (accounts, units) and Flow. Strength will not be incorporated since the City conveys its wastewater to King County for treatment, which does not consider strength in its current system of charges. It is our understanding that the City does not wish to incorporate a strength differential into its schedule of rates. ✓ Surface Water: Impervious Surface Area/Intensity of Development. 3. Develop Customer Statistics - Using historical customer data from the City's billing system, we will compile, summarize, and validate the data in terms of reconciling customer account and usage records with reported revenues to ensure that the historical information will serve as a valid basis for calculating rates that will generate the correct amount of revenue. Significant discrepancies in billing system data will be brought to the attention of the City for further evaluation. Minor adjustments to the data set needed to create a valid rate basis will be made, as identified by Consultants and with the input of City staff. From the final customer data set, we will develop summary statistics for the "test" year describing customer characteristics, such as number of accounts/units, meter sizes, average demands, seasonal demands, frequency of each water rate block, impervious surface area, intensity of development(surface water), etc. These statistics will serve as a basis for allocating utility costs and classifying customers, and they will provide one resource for illuminating potential structural revisions to the existing rate schedules. 4. Review Customer Class Designations - Review existing customer class designations for each utility to determine if new or revised customer classes are warranted. A review of customer class statistics, as well as input from City staff, will be used to determine the most appropriate grouping of customers into classes of customer exhibiting similar needs and service requirements. 9 H:\File Sys\ADM-PBPW Adminstration\Analyst\UTIL\Rate Study\Contract\Consultant Contract.doc s 5. Distribute Costs to Customer Classes — Using the results of the functional cost allocation and summary customer statistics, we will determine unit costs of service for each functional cost component of the systems and assign cost recovery to customer classes in proportion to the demands they place on the system(s). We will summarize the resulting cost of service by class for each utility and compare to existing revenue recovery by class to determine potential shifts in costs among customer classes. To the extent any of the prior allocations and classifications were the result of a judgment call, the sensitivity of the cost burden shifts between customer classes will be tested against changes in those variables. 6. Evaluate Wholesale Customer Cost of Service—As a separate "side analysis" calculate cost of service for the City's existing wholesale customer. This analysis will take into consideration wholesale customer/usage patterns, as well as other "non-owner" customer considerations, such as location, use of systems and an appropriate rate of return for the City. Calculated cost of service will be compared with existing revenue recovery based on the current wholesale contract. 7. Review Meeting - Prepare for and facilitate an on-site meeting with City staff to review findings, conclusions, and recommendations relating to cost of service. Following this review, we will revise the analyses, as appropriate,and finalize recommendations for use in the subsequent rate design elements. Task 3 Work Products/Outcomes: • Spreadsheet model printouts of cost of service analyses for each utility • Defined cost of service by customer class—retail customers • Defined cost of service for wholesale customer Task 4 - Rate Structure Evaluation: This task includes evaluation of alternative rate structures for each service, and a comparison of sample typical bills showing potential customer impacts under each structure. 1. Construct Rate Design Spreadsheet Module - Construct analytical spreadsheet modules for each utility to complete the rate design related technical analyses discussed in Subtasks 2 through 4 below. The modules will incorporate each system's unique rate design elements and be fully integrated with the revenue requirement and cost of service modules. 2. Review Current Rate Structures — Review current rate structures for each utility and identify potential improvements consistent with City goals and objectives, to be discussed at the project kick-off meeting. For each alternative rate structure, we will identify billing and administrative needs; meter reading/billing frequency recommendations; and potential advantages, disadvantages, and risks. At a minimum, we anticipate consideration of the following rate structures: ✓ Water utility: Increasing block rates and/or seasonal rates ✓ Wastewater utility: Volume-based residential rates ✓ Surface water utility: Review of current exemption / charging practices; expansion from three to five "intensity of development"categories 3. Design Alternative Rate Structures - Based on City preferences from Subtask 2 above, design rates for selected alternative rate structures for each utility. The budget allows for up to three(3) rate structures for each utility. 4. Determine Customer Impacts — For each rate structure alternative, we will analyze the potential rate impacts for each customer class based on a series of defined usage patterns and attributes for typical customers based on the City's billing records. The resulting level of rates under each rate structure option will be compared to rate levels for up to 10 neighboring communities (Auburn, Issaquah, Kent, and the water/sewer districts of Soos Creek, Coal Creek, and Skyway). 5. Review Meeting - Prepare for and facilitate an on-site meeting with City staff to review findings, conclusions, and Consultant recommendations relating to rate design. Following this review, we will revise the analyses, as appropriate, and finalize recommendations. The final analyses will be incorporated into the draft study report. 10 1-I:\File Sys\ADM-PBPW Adminstration\Analyst\UTIL\Rate Study\Contract\Consultant Contract.doc Task 4 Work Products/Outcomes: • Spreadsheet model printouts of rate design for each utility • Schedule of rates by customer class • Sample customer bill impacts • Typical bill comparisons with neighboring communities Task 5- System Development Charges: Review existing SDC methodologies, recommend revisions, as warranted, and establish a schedule of charges for each utility. 1. Construct SDC Spreadsheet Module - Construct analytical spreadsheet modules for each utility to complete the SDC technical analyses discussed in Subtasks 2 through 3 below. The modules will incorporate each system's unique SDC elements and be fully integrated with the rate modules. 2. Review Current Methodology - Review current SDC methodologies for each utility and identify potential improvements consistent with City goals and objectives, to be discussed at the project kick-off meeting. Specific consideration will be given to the planning horizon for the SDCs (current practice is two years), and the bases of charges(i.e., meter size, equivalent residential units, acreage, etc.) 3. Calculate SDCs - Based on City preferences from Subtask 2 above, evaluate growth-related capital projects and system capacity, and calculate the maximum allowable SDCs for each utility that allocates a fair share of system capital costs to new connections. Compare calculated SDCs with current charges for up to 10 neighboring communities (Auburn, Issaquah, Kent, and the water/sewer districts of Soos Creek, Coal Creek and Skyway). 4. Review Meeting- Prepare for and facilitate an on-site meeting with City staff to review findings, conclusions, and Consultant recommendations relating to SDCs. Following this review, we will revise the analyses, as appropriate, and finalize recommendations. The final analyses will be incorporated into the draft study report. Task 5 Work Products/Outcomes: • Spreadsheet model printouts of SDC analyses for each utility • Schedule of SDCs(with phase-in strategies, if necessary) Task 6— Documentation & Presentations: This task involves writing the study report, as well as preparation for and participation in Committee/City Council presentations. 1. Project Report — Prepare and submit an executive summary level report, encompassing all three services and summarizing study findings, recommendations and supporting materials. Submit to City for review and comment.. Upon City staff review, prepare a final study report and publish bound copies of the document (number of copies to be determined by City). 2. Separate wastewater report - Prepare a separate report for the wastewater utility for inclusion in the Wastewater Management Update (Update). Most of the information for this report will be derived from the comprehensive study reports from Subtask 1 above and will be reformatted as appropriate for consistency with the Update. 3. Presentations - Prepare materials for and present study findings and recommendations to the Utilities Committee, Finance Committee, and/or City Council in up to three (3) meetings [meetings forums and attendees to be determined]. Task 6 Work Products/Outcomes: • Draft and Final reports • Presentation materials 11 H:\File Sys\ADM-PBPW Adminstration\Analyst\UTIL\Rate Study\Contract\Consultant Contract.doc Task 7—Model User Guide & Training: Develop a "simple" user guide for each service's model, and provide a one-day onsite training session to aid City staff in subsequent in-house rate updates. Task 7 Work Products/Outcomes: • Compact Disc containing analytical models for each utility • Spreadsheet model user guides 12 H:\File Sys\ADM-PBPW Adminstration\Analyst\UTIL\Rate Study\Contract\Consultant Contract.doc January 9,2006 Renton City Council Minutes Page 9 EDNSP: Federal Lobbyist Economic Development, Neighborhoods and Strategic Planning Department Services, Van Ness Feldman requested approval of a contract with Van Ness Feldman in an amount not to exceed$70,000 for federal lobbyist services. Council concur. CAG: 95-087, King County Fire Department recommended approval of an addendum to the operating Fire Protection District#25 agreement with King County Fire Protection District#25 (CAG-95-087),to extend the term through 2007. Council concur. Plat: Honey Brooke West, Hearing Examiner recommended approval, with conditions,of the Honey Hoquiam Ave NE, PP-05-055 Brooke West Preliminary Plat; 51 single-family lots on 8.3 acres located on the 500-600 block of Hoquiam Ave. NE. Council concur. Transportation: Wells Ave S & Transportation Systems Division requested briefing on traffic concerns at S.4th S 4th St Traffic Concerns St. and Wells Ave. S. Refer to Transportation(Aviation) Committee. Utility: Utility Rates& System Utility Systems Division requested approval of a contract with Financial Development Charges Study, Consulting Solutions Group, Inc. in the amount of$97,940 to conduct a Financial Consulting Solutions comprehensive study and analysis of utility rates and system development Group charges. Refer to Utilities Committee. Added Item 8.r. Community Services Department recommended approval of a contract with Community Services: Alexa Milton Interior Design in the amount of$97,789.89 for contract Maplewood Golf Course management,procurement, and installation of carpet, paint, and wallpaper at Carpet Paint&Wallpaper, the Maplewood Golf Course clubhouse and driving range. Council concur. Alexa Milton Interior Design MOVED BY CORMAN, SECONDED BY LAW,COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 8.o. FOR SEPARATE CONSIDERATION AND TO CORRECT THE AGENDA BILL DOCUMENT SUMMARY ON ITEM 8.f.TO STATE "2005" GENERAL ELECTION RESULTS INSTEAD OF"2003." CARRIED. Separate Consideration Human Resources and Risk Management Department recommended approval Item 8.o. of limited preventative dental care for retired LEOFF 1 (Law Enforcement Human Resources: LEOFF 1 Officers and Fire Fighters) members. Members, Dental Care Council President Corman noted that the Finance Committee's authority is Funding limited on this item, and he invited Mayor Keolker's comments on the matter. She explained that the LEOFF 1 Disability Board approved this item, and the City is obligated under State law to fund it since the Board has the authority to enhance benefits. However, the funding of this item is not in the budget; thus requiring Council action. She noted LEOFF 1 board members Nelson's and Law's efforts to reduce the impact of the benefit. The Mayor shared her philosophical reluctance in placing this item in the budget,pointing out that LEOFF 1 Board members created the additional benefit for themselves, and LEOFF 1 members receive full medical benefits for life,paid for by the City, in addition to their State retirement benefit. She stated that this is a new benefit, and the costs, which are paid by the taxpayers, will continue to grow over time. Pointing out that she chairs the LEOFF 1 Board, Councilwoman Nelson explained that dental coverage has been requested for the last four years,and the Board has discussed the issue at length. She stated that although a dental plan is not a requirement, an agreement was finally reached specifying that the City pay up to$250 per year per member(the benefit is limited to a maximum of$500 annually and requires 50% co-pay by the retiree receiving care). Ms. /1-d ity2, CITY OF RENTON COUNCIL AGENDA BILL d C � AI#: (] a ' Submitting Data: Community Services Department For Agenda of: Dept/Div/Board.. Golf Course January 9, 2006 Staff Contact Leslie Betlach-ext. 6619 Agenda Status Kelly Beymer - ext. 6803 Consent X Subject: Public Hearing.. Contract Award to Alexa Milton Interior Design for Correspondence.. Project Management Services. Ordinance Resolution Old Business Exhibits: New Business Project Management Contract Study Sessions Issue Paper Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept X Other Fiscal Impact: Expenditure Required... $105,609.89 Transfer/Amendment X Amount Budgeted $70,000.00 Revenue Generated Total Project Budget $70,000.00 City Share Total Project.. SUMMARY OF ACTION: The proposed project management contract would provide for the procurement of materials and installation services to carpet, wallpaper, and paint the interior of the golf course clubhouse and driving range. This major maintenance work has been identified on the fifteen-year, long-range planning schedule to occur every five(5) years. Originally$70,000 was approved through the 2005 City Budget. Once bids were received the actual cost of the work increased to $105,609.89. The additional amount required ($35,609.89) is available in the golf course unreserved fund balance. Total expenditure includes $7,820.00 for design services (existing contract), $89,118.41 for sub-contract payments related to painting, wallpaper, and carpet work, and $8,671.41 for contract management services. Total proposed contract is $97,789.89. STAFF RECOMMENDATION: Award a project management services contract to Alexa Milton Interior Design in the amount of $97,789.89 for contract management, procurement, and installation of carpet, paint and wallpaper at the Maplewood Golf Course clubhouse and driving range and authorize the Mayor and City Clerk to sign the contract. I\agenda-committee-issue-parkboard\agenda billcarpetpaint increase05 fcY ti �� COMMUNITY SERVICES DEPARTMENT • �� MEMORANDUM DATE: January 2, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: lc Kathy Keolker, Mayor FROM: Dennis Culp, Community Services Administrator _IAANANAA STAFF CONTACT: Leslie Betlach, Parks Director Kelly Beymer, Golf Course Manager SUBJECT: Contract Award to Alexa Milton Interior Design for Project Management Services ISSUE Should a contract be awarded to Alexa Milton Interior Design for project management services for carpet, paint and wallpaper work at the golf course clubhouse and driving range? RECOMMENDATION Award a project management contract to Alexa Milton Interior Design for project management services to include procuring all materials, securing all installation services and overseeing workmanship. This contract is a follow-on contract to an existing design contract held by this company. BACKGROUND Council approved as part of the 2005 golf course CEP budget, the amount of$70,000 to paint and carpet the interior of both the clubhouse and driving range buildings. The fifteen-year, long- range plan for the golf course identifies this major maintenance item to occur approximately every five (5) years. Alexa Milton Interior Design was hired to perform design services and preliminary procurement services. The existing contract totaled $7,820.00 with a follow-on contract anticipated to cost approximately$62,000. The actual cost of doing this work, once competitive bids were received, increased from an estimated $62,000 to $97,789.89. The total project cost(design/procurement services included) becomes $105,609.89. Funds are available to cover this increase in the golf Course unreserved fund balance. The Community Services Department's Maplewood Golf Course negotiated a contract with Alexa Milton Interior Design Services to provide design/procurement services related to carpeting and interior painting of the clubhouse and driving range. The project scope included; securing competitive quotes for all materials, (carpet, paint and wallpaper), competitive selection of subcontractor's for installation and service, and review and oversee project in conjunction with Golf Course Manager and Parks Director. h:\dennis-sandy2006\issue paper increased spend carpetpaint05.doc Randy Corman,Council President Members of the Renton City Council Subject: Contract Award to Alexa Milton Page2of2 • January 2,2006 The next contract provides a mechanism for the Alexa firm to pay for, and manage,the work of independent contractors. The proposed follow-on contract totals$97,789.89. • Paint contract was competitively quoted by three companies. $31,895.80 including sales tax. • Carpet procurement contract was competitively quoted by three companies. $34,111.93 including sales tax. • Carpet installation contract was competitively quoted by four companies. $15,579.61 including sales tax. • Wallpaper contract was not competitively bid because it was beneath the bid threshold requirements. $7,531 including sales tax. • Procurement and contract management fee was negotiated at $8,671.41. This project was scheduled to occur during the winter season to limit interruptions and inconveniences to customers and to mitigate any business disruptions. The administrative staff and Mayor viewed and approved the design and color scheme. Due to the rising cost of carpet from the manufacturer, a decision was needed by the first week of December(December 2° )to secure the best competitive price. The follow-on contract for payments to sub-contractors ($89,118.41) and contract management ($8,671.41)will cost$97,789.89. With design services included($7,820.00)the total project cost becomes $105,609.89. This follow-on contract to complete the work requires additional spending authority of$35,609.89 over the 2005 appropriated amount of$70,000. The opportunity to bring this additional contract and request before Council was not available until this first week of January 2006, since we did not know the bid results until early December, 2005. The additional $35,609.89,over what has been previously appropriated, is available in the golf course unreserved fund balance. In addition,there was a savings from other 2005 golf course CIP projects in the amount of$99,500. CONCLUSION The approval of the contract will allow timely completion of this project. Funds are available from savings. C: Jay Covington,Chief Administrative Officer Mike Bailey,Administrator Finance/IS Larry Warren,City Attorney h:\dennis-sandy2006\issue paper increased spend carpetpaint05.doc U-‘'cY 0 ♦ i • CITY OF RENTON COMMUNITY SERVICES DEPARTMENT CONTRACT AGREEMENT THIS AGREEMENT is made as of the 2nd day of January, 2006, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as"CITY" and Alexa Milton Interior Design , hereinafter referred to as"CONTRACTOR", to provide contract management services for procurement of materials and workmanship to install carpet, paint and wallpaper of the Maplewood Golf Course clubhouse and driving range. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all work described in the Proposal which is included with this Agreement as Attachment"A". 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications,the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. 3. Time of Performance. The Contractor shall commence performance of the Contract no later than ten (10)calendar days after Contract's final execution, and shall complete the full performance of the Contract not later than 30 days calendar days from the date of commencement. 4. Term Of Contract. The Term of this Agreement shall end at completion of the enclosed scope of work. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Contractor. 5. Contract Sum. The total amount of this Contract is the sum of $97,789.89 which includes Washington State Sales Tax. 6. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in the form specified by the City. Payment will be made thirty(30)days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Employment. The Contractor's employees are not employees of the City of Renton. 8. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. 9. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. 10. Hold Harmless. The Contractor shall indemnify,defend and hold harmless the City, its officers, agents, employees and volunteers,from and against any and all claims, including claims from third parties, losses or liability,or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries,sickness,disease or death to Contractor's own employees,or damage to property occasioned by a negligent act,omission or failure of the Contractor. 11. Insurance. The Contractor shall maintain throughout the duration of this contract the following insurance requirements: General Liability insurance in the amount of$1,000,000 per occurrence/$2,000,000 aggregate; Professional Liability insurance in the amount of$1,000,000 per claim;Automobile Liability in the amount of$1,000,000 per accident; and proof of Workers' Compensation coverage. The City of Renton will be name as an Additional Insured on the insurance policy and an endorsement stating such shall be provided. 12. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal,state, county and city laws,codes and ordinances. 13. Conflicts. In the event of any inconsistencies between contractor proposals and this contract,the City of Renton contract shall prevail. 14. Prevailing Wage Rates. By executing this Contact, the Contractor agrees to comply with the State prevailing wage requirements as set forth in the Contract Documents. This Agreement is entered into as of the day and year written above. CONTRACTOR CITY OF RENTON Signature Signature Eiv.1-X)0,Q ----o dx- Kathy Keolker-Wheeler, Mayor Printed Name and Title Printed Name and Title /fi4M,A) /47X o2 0A0/6t) Business Name Attest 1c9- • -/IVA) 4),4e1 Bonnie I.Walton,City Clerk Mailing Address Printed Name and Title 4J4 'MO 14 City State Zip �ZOCP L�Z� 76-1ZD8 Telephone ALEX A MILTON December 2, 2005 Kelly Beymer Maplewood Golf Course 4050 Maple Valley Highway Renton, WA 98058 RE: Scope of Work Dear Kelly Beymer This document contains the scope of work and Alexa Milton Interior Design for the Maplewood Golf Course project. Scope of Work Project management services to include: • Secure competitive prices/quotes. • Procurement of all materials, carpet,paint and wallpaper. • Procurement Services from subcontractor's for installation and services of painting, wallpaper and carpet. Services • Review and over see subcontractors for project along with client. • Provide client with all warranty information. Design Fees Design fees are billed on an hourly basis,as each hour is used, and at the hourly rates shown below. Designer will keep Client apprised of expenditures through a regular monthly billing directed to Client's office. Hourly Design Fees Principal—Alexa's time $85.00 per hour Associates $50.00 per hour Office $45.00 per hour Procurement Services 1. Find the best possible cost for all items. 2. Prepare all documents including specifications and final budget, showing all additional costs to be incurred, tax, freight, and delivery. • Maplewood Golf Course Letter of Agreement for Interior Design Services Procurement Services 1. Find the best possible cost for all items. 2. Prepare all documents including specifications and final budget, showing all additional costs to be incurred, tax, freight, and delivery. 3. Arrange for all receiving, inspections,warehousing,delivery, and installation with AMP using established vendor accounts so as not to delay the order. NOTE: AMP works with clients on a proforma basis(50%down and balance due prior to shipping). 4. Designer's wholesale prices extended directly to AMP's clients. 5. Provide Client with insurance coverage. 6. Act on the Client's behalf in filing of any claims that may arise from purchases,transportation, delivery,and installation of project. 7. Assist with orders that are not to Client's satisfaction. NOTE: Keep in mind that all custom orders are non-returnable. Alexa Milton Purchasing—Procurement services are provided at the rate of 10%of the cost of all goods. This fee will show on the budget, column titled"Mark-up". DESIGNER CLIENT Alexa Milton Interior Design Maplewood Golf Course _ r Alexan L. Milton, IIDA )ate Kelly Beymer Date 2 ALEXA MILTON INTERIOR DESIGN SERVICES COST BREAKDOWN Original Design Contract - $7,820 (with option to utilize procurement services) New Contract Breakdown Paint - Driving Range and Clubhouse - $31,895.80 includes sales tax *Lowest Bid Contractor- "America's Choice Painting, Inc." Bids secured from - America's Choice Painting, Inc., Painter's Inc. & D. Strange Studio Wall paper - - $ 7,531.14 includes tax & freight Ferguson Wallcovering, Inc. Carpet - Driving Range and Clubhouse - $34,111.93 includes tax & freight * Lowest Bid from "Durkan Carpet Mills" Bids secured from- Durkan Carpet Mills, Atlas Carpet Mills &Masland Carpets Carpet Installation - Driving Range and Clubhouse - $15,579.61 includes sales tax Alexa Milton Fee (10% mark-up) - $ 8,671.41 includes sales tax Total - $97,789.89 Total Project Amount Original Design Contract - $ 7,820.00 New Contract - $ 97,789.89 Total - $105,609.89 2005 approved project budget - $ 70,000.00 AP:7MM 0 BY CETI COAG lCOL UTILITIES COMMITTEE COMMITTEE REPORT Date /` 9 a 006 January 9,2006 Agreement with Skyway Water and Sewer District (December f;2005) '2- The 4The Utilities Committee recommends concurrence in the staff recommendation to approve a Utilities Cooperation Agreement with Skyway Water and Sewer District for the design and construction of a water system emergency intertie between Skyway Dimmitt booster pump station and the City's water system. The City's share of the project is $154,494.00. The Committee further recommends the adoption of the resolution authorizing the Mayor and City Clerk to sign the Utilities Cooperation Agreement. Randy Corman, Chair Dan Clawson, Vi Chair Don Persson, Member cc: Lys Hornsby,Utility Systems Director Abdoul Gafour,Water Utility Supervisor APPROVED BY 1 CITY COUNCIL Date I- 9- 2°06 UTILITIES COMMITTEE COMMITTEE REPORT January 9,2006 LandTrust Inc. Request for Cost Sharing—Plat of Wedgewood (December 5, 2005) The Utilities Committee recommends concurrence in the staff recommendation to approve the request for oversizing/cost-sharing utilizing the method of cost reimbursement developed by the staff and the developer for the additional work associated with wastewater improvements at the Plat of Wedgewood by Land Trust Inc. The Committee further recommends that the staff be authorized to reimburse LandTrust, Inc. for actual costs not to exceed the requested $261,092.83. Costs in excess of the requested amount shall be brought back to Council for its approval. andy Corman, Chair Dan Claw7Vice f Don Persson, Member cc: Lys Hornsby Dave Christensen APPROVED BY FINANCE COMMITTEE REPORT CIT'COUNCIL Date /- 9• ,OO 6 January 9, 2006 APPROVAL OF CLAIMS AND PAYROLL VOUCHERS The Finance Committee approves for payment on January 9, 2006, claim vouchers 244181-244372 and 1 wire transfer, totaling $1,700,875.69., . . ! .• _ . .. ' -- :, u i yt - Don Persson, Chair Denis Law, Vice-Chair Toni Nelson, Mem er APPfOVED BY dirt COUNC L FINANCE COMMITTEE COMMITTEE REPORT Date /-9-2°" January 9, 2006 Reallocation of Fund 316 Project Savings to Tiffany Park Recreation Building (Referred December 5, 2005) The Finance Committee recommends concurrence in the staff recommendation to approve the reallocation of$95,220 derived by other 2005 CIP project savings in Fund 316 to the Tiffany Park Recreation Building Replacement Project for a new budget total of$301,220. C/i2r\ Don Persson, Chair /Gal./-1 Denis W. Law, Vice-Chair Toni Nelson, Member cc: Dennis Culp,Community Services Administrator Peter Renner,Facilities Director Mak BQ;Icy F15 Admin. APPROVED BY 1 FINANCE COMMITTEE MY COUNCIL COMMITTEE REPORT Date /- 9 o.OO6 January 9, 2006 CONSULTANT AGREEMENT FOR INFORMATION SERVICES MANAGEMENT WITH GM2 SYSTEMS (GEORGE McBRIDE) (December 12, 2005) The Finance Committee recommends concurrence in the Administration's recommendation to approve the three-year (2006 to 2008) Consultant Agreement with GM2 Systems, George McBride, President. The Committee recommends that the Mayor and City Clerk be authorized to execute the Annual Consultant Agreement. Don Persson, Chair / ( L Denis W. Law, Vice Chair Toni Nelson, Member cc: Michael E.Bailey,Finance&IS Administrator C:\DOCUME—IUMEDZE—1\LOCALS--1\Temp\GM2 Systems contract_2006 to 2008.doc 14dop/ed /-9-2006 CITY OF RENTON, WASHINGTON RESOLUTION NO. 3786 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A UTILITIES COOPERATION AGREEMENT BETWEEN THE CITY OF RENTON AND SKYWAY WATER AND SEWER DISTRICT FOR THE DESIGN AND CONSTRUCTION OF AN EMERGENCY WATER SYSTEM INTERTIE BETWEEN SKYWAY DIMMITT BOOSTER PUMP STATION AND THE CITY OF RENTON WATER SYSTEM. WHEREAS, Skyway Water and Sewer District ("the District")has designed and started construction of a new booster water pump station at Dimmitt Whddle School, at 12603 82°1 Avenue South, Renton, Washington, to convey water from Seattle Public Utilities' Cedar River Pipelines to the District's water system; and WHEREAS, the City owns, operates and maintains the City's West Bill Reservoir located adjacent to the District's new booster pump station; and WHEREAS, the District and the City desire to design and construct a water system emergency intertie ("intertie") to provide the exchange and delivery of water, only in cases of emergency, for fire protection and for domestic use; and WHEREAS,the District and the City have determined that a joint project for the design and construction of the emergency intertie would be the most cost effective for both agencies; and WHEREAS, the District is willing to manage the design and construction of the District's Dimmitt Booster Pump Station and Emergency Water System Intertie project subject to reimbursement by the City for the design and construction activities related to the emergency water system intertie between the District and the City; and 1 RESOLUTION NO. , WHEREAS, it is necessary to document the agreements between the City and the District; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION IL The Mayor and City Clerk are hereby authorized to enter into Utilities Cooperation Agreements with Skyway Water and Sewer District for the design and construction of the water system emergency intertie. PASSED BY THE CITY COUNCIL this day of , 2005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2005. Kathy Keolker-Wheeler, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1146:12/2/05:ma 2 ,vivIed 1-9-02006 CITY OF RENTON, WASHINGTON RESOLUTION NO. -3 78'7 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SETTING A HEARING DATE TO VACATE A PORTION OF JERICHO AVENUE SE. (MIKE ROMANO, CENTURION DEVELOPMENT SVCS.; VAC-05-005) WHEREAS, a Petition has been filed with the City Clerk of the City of Renton on or about December 23, 2005, pursuant to the requirements of RCW 35.79, petitioning for the vacation of a portion of Jericho Avenue SE, as hereinafter more particularly described, and said petition having been signed by the owners of more than two-thirds (2/3) of the property abutting upon said street sought to be vacated, and same being described as follows: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. [The West half of Jericho Avenue SE from NE 4th Street to 287' South.] NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. That the 6th day of February, 2006, at the hour of 7:00 P.M. at the City Council Chambers at City Hall, Renton, King County, Washington, is hereby fixed as the time and place for a public hearing to consider the aforesaid Petition for vacating a portion of Jericho Avenue SE from NE 4th Street, which said hearing date is not more than sixty nor less than twenty days from the date of passage of this Resolution. SECTION H. The City Clerk is hereby authorized and directed to give notice of the time and date of this hearing as provided by RCW 35.79.020 and any and/or all persons interested therein or objecting to this vacation may then appear and be heard thereon, or they may file their written objections thereto with the City Clerk at or prior to the time of hearing on the vacation. 1 RESOLUTION NO. SECTION III. The City Council shall determine, as provided by RCW 35.79.030, as to whether an appraisal shall be secured to determine their fair market value of the property sought to be vacated as provided for in Ordinance No. 4266, and the amount of compensation to be paid by the Petitioner-Owners to the City for such vacation. The City likewise reserves the right to retain an easement for public utility and related purposes. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1149:1/3/06:ma 2 Plat of Jericho Job No. 1062-002-004 December 23, 2005 EXHIBIT A LEGAL DESCRIPTION FOR RIGHT-OF-WAY VACATION That portion of the northeast quarter of Section 15, Township 23 North, Range 5 East, Willamette Meridian more particularly described as follows: That portion of the following described property, lying northeasterly of the arc of a circle having a radius of 25 feet; said circle being tangent to a line 42 feet south of and parallel to the centerline of SE 128th Street and tangent to a line 30 feet west of and parallel to the centerline of 144th Avenue SE. TOGETHER WITH the east 10 feet of the below described parcel: The east 105 feet of the north half of the northeast quarter of the northwest quarter of the northeast quarter of said Section 15. LESS County Roads. The right-of-way vacation will encompass the west half of the above described property. See attached Exhibit B. Written by: G. S. L. Checked by: R.A.F. . G:\ESM-JOBS\1062\002\004\Office\LEGALS\144TH AVE SE VACATION.doc _ CENTERLINE N NE 4TH STREET (S.E. 128TH STREET) N88'21'13"W L =88'46'24" I L=38.73" R=25.00' 20' 30' 11 THE WEST 5 FEET OF THE ''-- W EAST 10 FEET OF THE EAST 2 W 105 FEET OF THE NORTH HALF w W U) OF THE NORTHEAST QUARTER r. OF THE NORTHWEST QUARTER D W OF THE NORTHEAST QUARTER (.1 LZ z OF SECTION 15, TOWNSHIP 23 b NORTH, RANGE 5 EAST, W.M. z I Q W LESS COUNTY ROAD Ill _ • TWF11T .4 ' J = dI'4: '- '4 i 54 LC It itilt I 0 hr., _. 4.; gt 0 1' ': 31667 ; V IgAL LAN'0 a PIRES 9/13/2007 • ''4‘• ................nll% 20' 30' /2•Z3-C3.r' SCALE: 1 " = 40' NE um mom mi ••• ..... IM1111111111111•1111111.11 40' 20' 0 40' 80' JOB NO. 1062-002-004 DATE : 12-23-05 DRAWING NAME : FP-03 DRAWN : G.S.LEWIS CONSULTING ENGINEERS LLC S M 20021120th Avenue NE suite 103 ® I ;; 144TH AVENUE SE Bethel.WA 980tI-8248 RIGHT O F WAY VACATION rorat w1WY (4Z5 415-6144 eolnal. (0253 X1'.5-6114 www.esmcivil.com CLE SUM soa 674-1803 EXHIBIT B Civil Engineering I Land Surveying Land Planning Public Works Project Management I Landscape Architecture CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, CHANGING THE IMPACT FEE COLLECTION ON BEHALF OF THE ISSAQUAH SCHOOL DISTRICT WITHIN THE CITY OF RENTON FROM $2,937 PER NEW SINGLE FAMILY HOME TO $5,115 PER NEW SINGLE FAMILY HOME. WHEREAS, under Section 4.1.160 of Chapter 1, Administration and Enforcement, of Title IV(Development Regulations), of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington," as amended, and the maps and reports adopted in conjunction therewith, the City of Renton has heretofore collected on behalf of the Issaquah School District an impact fee of$2,937 for each new single family home built within the District's boundaries; and WHEREAS, the Issaquah School District requested that the City of Renton adopt the Issaquah School District's 2005 Capital Facilities Plan, which includes an increase in the impact fee for new single-family homes to $5,115; and WHEREAS,the Issaquah School District has presented the City of Renton with additional documentation from the"Issaquah School District Bond and Levy Scope Committee Amended Report"that includes plans for future capacity increases and improvements to Renton area schools within the School District boundaries; NOW, 'THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Section 4.1.160.D.5 of Chapter 2,Zoning Districts—Uses and Standards, of Title IV(Development Regulations)of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: 1 ORDINANCE NO. 5. The City Council may adjust the fee calculated under this subsection, as it sees fit, to take into account local conditions such as, but not limited to, price differentials throughout the District in the cost of new housing, school occupancy levels, and the percent of the District's Capital Facilities Budget, which will be expended locally. The City Council establishes that fee as $5,115 (Five Thousand, One Hundred and Fifteen Dollars). SECTION H. Section 4-1-160.J.1 of Chapter 2,Zoning Districts—Uses and Standards, of Title IV(Development Regulations)of Ordinance No. 4260 entitled"Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: 1. The 2005 Capital Facilities Plan of the District is hereby adopted by reference by the City as part of the Capital Facilities Element of the City's Comprehensive Plan. SECTION II. This ordinance shall be effective upon its passage, approval and five days after its publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1240:12/12/05:ma 2 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, VACATING A PORTION OF NE 4TH STREET, EAST OF ROSARIO AVENUE NE (CITY OF RENTON; VAC-04-006). WHEREAS, a proper petition for vacating a portion of NE 4th Street, east of Rosario Avenue NE, was filed with the City Clerk on December 21, 2004, and that petition was signed by the owners representing more than two-thirds (2/3) of the property abutting upon the street or alley to be vacated; and WHEREAS, the City Council, by Resolution No. 3735, passed on February 7, 2005, set March 7, 2005, at 7:30 p.m. in the City Council Chambers of the City of Renton as the time and place for a public hearing on this matter; and the City Clerk having given proper notice of this hearing as provided by law, and all persons having been heard who appeared to testify in favor or in opposition on this matter, and the City Council having considered all information and arguments presented to it; and WHEREAS, the Administrator of the Planning/Building/Public Works Department has considered this petition for vacation, and has found it to be in the public interest and for the public benefit, and that no injury or damage to any person or properties will result from this vacation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. The following described portion of NE 4th Street, to wit: 1 3 ' ORDINANCE NO. A portion of NE 4th Street, east of Rosario Avenue NE, described more particularly in Exhibits "A" and "B" attached hereto and made a part hereof as if fully set forth herein, be and the same is hereby vacated, subject to a utility easement over, across, under and on all the following described area in favor of QWEST (a Colorado Corporation): A portion of right-of-way in the Northwest Quarter of Section 14, Township 23 North, Range 5 East, W.M., in the City of Renton, King County, Washington. This easement is subject to the following terms and conditions: That a utility easement will be retained by QWEST over the above-described area, with the understanding that the property may be developed fully if the existing utilities are relocated, with the City's approval, at the sole cost of the developer; and That this easement shall run with the land described herein, and shall be binding upon the parties, and their heirs and successors in interest and assigns. SECTION II. This ordinance shall be effective upon its passage, approval, and five days after its publication. A certified copy of this ordinance shall be filed with the Office of Records and Elections, and as otherwise provided by law. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: 2 ORDINANCE NO. Lawrence J. Warren, City Attorney Date of Publication: ORD.1206:1 0/4/05:ma 3 Exhibit A Legal Description The Northerly 8 feet of the following described property: The West 150 feet of the East 1166.01 feet of the North'72 of the N.E. '%of the N.W. %as measured along the North line of Section 14,Township 23 North,Range 5 East, W.M.,LESS the South 320.69 feet,and also LESS County Road,in the City of Renton,in King County, Washington. Situate in the Northwest Quarter of Section 14,Township 23 North,Range 5 East,W.M.,in the City of Renton, King County,Washington. • I:\Admin\Amberwood II Street Vacation Petition.doc\krw Exhibit B Map Exhibit Amberwood 2/NE 4th Street Vacation \\............_.4._J ItLei z 5J.,. le li 3. ,„ : .„, .:.", .,, •: „24:01.1m..................,..............................._,.. ( ......................_ rz ./.?„-.„, .„,„ ] ! L......_- j Ay + , 1 N lC)2(0 King County C 61111111112211111111111MEMEINEM 1 OOft Proposed Vacation I:Admin\Amberwood H Street Vacation Petitlon.doc