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Home My WebLink AboutCouncil 08/14/2006 d. AGENDA RENTON CITY COUNCIL kirree REGULAR MEETING August 14, 2006 Monday, 7 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SPECIAL PRESENTATION: Swearing-in of newly appointed Fire Chief David Daniels 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer,please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in.a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 8/7/2006. Council concur. b. Finance and Information Services Department recommends approval of the Financial Management Policies to be included in the proposed 2007 Preliminary Budget. Refer to Finance Committee. c. Hearing Examiner recommends approval, with conditions, of the Honey Creek East Preliminary Plat; 43 single-family lots on 8.05 acres located at NE 23rd Pl. between Queen and Shelton Avenues NE (PP-05-144). Council concur. d. Transportation Systems Division recommends approval of Supplemental Agreement No. 4 to CAG-03-033, agreement with Perteet, Inc. for design services for Phase 1, Segment 2A in the amount of$855,000 for the SW 27th St./Strander Blvd. Connection Project. Refer to Transportation(Aviation) Committee. 7. CORRESPONDENCE 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk(*)may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Finance Committee: Vouchers; Council Liaison Reclassification b. Transportation(Aviation) Committee: Department of Natural Resources Aquatic Lands Lease Agreements* 9. RESOLUTIONS AND ORDINANCES Resolution: Airport aquatic lands lease agreements with Department of Natural Resources (see 8.b.) Ordinance for,first reading: Street Grid System amendments (Council approved 8/7/2006) (CONTINUED ON REVERSE SIDE) Ordinance for second and final reading: 2006 Budget amendment re: HUD BEDI grant(1st reading 8/7/2006) 1/4000, 10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) CANCELLED kilmV • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES.&THURS.AT 11 AM&9 PM,WED.&FRI.AT 9 AM&7 PM AND SAT.&SUN.AT 1 PM&9 PM r RENTON CITY COUNCIL Regular Meeting August 14,2006 Council Chambers Monday, 7 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Pro Tem Randy Corman called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF RANDY CORMAN, Council President; DON PERSSON; MARCIE PALMER; COUNCILMEMBERS TERRI BRIERS; DENIS LAW; DAN CLAWSON; TONI NELSON, Council President Pro Tern. CITY STAFF IN KATHY KEOLKER, Mayor; JAY COVINGTON, Chief Administrative ATTENDANCE Officer; ZANETTA FONTES, Assistant City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; ALEX PIETSCH, Economic Development Administrator; MARTY WINE, Assistant CAO; TERRY HIGASHIYAMA, Community Services Administrator; KAREN BERGSVIK,Human Services Manager; CHIEF DAVID DANIELS, DEPUTY CHIEF LARRY RUDE, and DEPUTY CHIEF CHUCK DUFFY, Fire Department; CHIEF KEVIN MILOSEVICH and COMMANDER TIM TROXEL, Police Department. (Mayor Keolker arrived at the meeting at 7:14 p.m.) Mayor Pro Tern Corman changed the order of business, as the Mayor was in transit from the airport and had not yet arrived to swear-in the new Fire Chief. (See page 274 for the special presentation.) ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2006 and beyond. Items noted included: • The Landing infrastructure groundbreaking and community celebration will be held on August 15 at the future home of The Landing(across from Fry's Electronics, 800 Garden Ave. N.). Community Services: Heather Mr. Covington announced that the 2006 Starbucks Neighborhood Park Grants Downs Area Park Grant, Program has awarded a$15,000 grant to the Renton Kiwanis Club, and he Starbucks&Kiwanis invited Tim Searing, Renton Parks Commission Chair and Renton Kiwanis Club Member, to speak on the matter. Mr. Searing explained that the Kiwanis Club applied for the grant on behalf of the City, and the funds will be used to purchase playground equipment for the new City park located on Union Ave. NE in the Heather Downs neighborhood. Mr. Searing pointed out that Starbucks Partners has assisted with other park projects in Renton, and the Kiwanis Club has assisted with various City events and park projects. He introduced Karen Bergsvik, Human Services Manager and Renton Kiwanis Club President, who acknowledged members of the Kiwanis Club who were present in the audience. Mr. Searing then presented certificates of appreciation to representatives of the Panther Lake,Renton Village, and Rainier Ave. S. Starbucks stores. AUDIENCE COMMENT Jerry Puckett, 15260 Oak Dr., Renton, 98058, stated that he lives at the Citizen Comment: Puckett- Wonderland Estates Mobile Home Park on Maple Valley Hwy. in Wonderland Estates Mobile unincorporated King County. Pointing out that the property was zoned for Home Park, 2006 Comp Plan mobile home parks from 1991 to 1995, Mr. Puckett expressed his hope that the Amendment property can be rezoned that way again. t August 14,2006 Renton City Council Minutes Page'273 Responding to Mayor Pro Tem Corman's inquiries, Economic Development Administrator Alex Pietsch stated that the property is included in the proposed Maplewood Addition annexation. He explained that the City is considering a Comprehensive Plan amendment that would perpetuate the Residential Mobile Home Park zoning status for this property. Indicating that the property owner has expressed interest in selling the property, Mr. Pietsch noted that if the park residents are not able to purchase the property, they would like the property to be annexed to the City with manufactured housing zoning so they can be protected. He confirmed that if the mobile home park residents are successful in purchasing the property themselves,the existing use would remain legal non-conforming. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of 8/7/2006. Council concur. 8/7/2006 Finance: Financial Finance and Information Services Department recommended approval of the Management Policies Financial Management Policies to be included in the 2007 Preliminary Budget. Refer to Finance Committee. Plat: Honey Creek East,NE Hearing Examiner recommended approval,with conditions,of the Honey Creek 23rd Pl, PP-05-144 East Preliminary Plat;43 single-family lots on 8.05 acres located at NE 23rd Pl. between Queen and Shelton Avenues NE. Council concur. CAG: 03-033, SW 27th Transportation Systems Division recommended approval of Supplemental St/Strander Blvd Extension Agreement No. 4 to CAG-03-033,agreement with Perteet, Inc. for design Design, Perteet services for Phase 1, Segment 2A in the amount of$855,000 for the SW 27th St./Strander Blvd. Connection Project. Refer to Transportation(Aviation) Committee. MOVED BY NELSON, SECONDED BY PALMER, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. Mayor Keolker arrived at 7:14 p.m. UNFINISHED BUSINESS Finance Committee Chair Persson presented a report recommending approval of Finance Committee Claim Vouchers 250780- 251423 and three wire transfers totaling Finance: Vouchers $4,085,112.81; and approval of Payroll Vouchers 64792 - 65187, one wire transfer, and 654 direct deposits totaling$2,327,121.18. MOVED BY PERSSON, SECONDED BY LAW,COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Transportation (Aviation) Transportation (Aviation) Committee Chair Palmer presented a report Committee recommending concurrence in the staff recommendation to approve termination Airport: Department of Natural of Washington State Department of Natural Resources (DNR)Aquatic Lands Resources Aquatic Lands Lease Agreement No. 22-090012. The Committee also recommended Leases acceptance of the new DNR Aquatic Lands Lease Agreement No. 22-A90012 for the Will Rogers-Wiley Post Memorial Seaplane Base at the Renton Municipal Airport. The Committee further recommended that the Mayor and City Clerk be authorized to execute both lease agreements. The Committee also recommended that the resolution regarding the leases be presented for reading and adoption. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 274 for resolution.) August 14,2006 Renton City Council Minutes Page 274 RESOLUTIONS AND The following resolution was presented for reading and adoption: ORDINANCES Resolution#3828 A resolution was read authorizing the Mayor and City Clerk to enter into the Airport: Department of Natural Aquatic Lands Lease No. 22-A90012 for a term of 30 years, and the termination Resources Aquatic Lands agreement of the old Aquatic Lands Lease No. 22-090012 for the Will Rogers- Leases Wiley Post Memorial Seaplane Base,as required by State law and administered by the Washington State Department of Natural Resources. MOVED BY PALMER, SECONDED BY PERSSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinance was presented for first reading and referred to the Council meeting of 8/21/2006 for second and final reading: Planning: Street Grid System An ordinance was read amending Chapter 9-11, Street Grid System, of Chapter Amendments 9 (Public Ways and Property) of City Code to amend provisions for street naming. MOVED BY LAW, SECONDED BY BRIERE, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 8/21/2006. CARRIED. The following ordinance was presented for second and final reading and adoption: Ordinance#5217 An ordinance was read amending the 2006 Budget by creating a revenue Planning: I-405/NE 44th St account for receipt of funds from the HUD BEDI (Housing and Urban ROW Plan, HUD Grant Development Brownfield Economic Development Initiative) Grant#B-02-SP- Payment Processing, Budget WA-0758 in the amount of$300,000 granted to the City,to reimburse expenses Amend under CAG-05-127 with HDR Engineering for$50,000 and CAG-05-097 with Washington State Department of Transportation,project CGA4310 for $250,000, and declaring an emergency. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. SPECIAL PRESENTATION Mayor Keolker administered the oath of office to Ira David Daniels, the newly Fire: Swearing-In of New appointed Fire Chief. Chief Daniels expressed his appreciation for the Chief David Daniels opportunity to serve the citizens of Renton, saying that he will do everything he can to make this one of the safest cities in America. He introduced family members and friends who were present in the audience. Fire: Recognition of Interim On behalf of the Council and the City of Renton, Council President Corman Chief Larry Rude presented Larry Rude with a plaque in recognition of his outstanding service as Interim Fire Chief. Deputy Chief Rude voiced his appreciation for the recognition, and he thanked the members of the Fire Department and his family for their support. ADJOURNMENT MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL ADJOURN. CARRIED. Time: 7:35 p.m. Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann August 14, 2006 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING August 14, 2006 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 8/21 Emerging Issues: (Corman) 5:30 p.m. 1) Economic Development; 2) Transportation; 3) Annexations; 4) Neighborhood Redevelopment *Council Conference Room* COMMUNITY SERVICES MON., 8/21 Evelyn Reingold Appointment to (Nelson) 5:15 p.m. Municipal Arts Commission FINANCE MON., 8/21 Financial Management Policies; (Persson) 4 p.m. Use of Golf Course Reserve Fund Balance for Water Rights Attorney Fees PLANNING & DEVELOPMENT THURS., 8/17 Rainier Mixed Use South Parking Lot (Briere) 3 p.m. Project Appeal *Council Chambers* PUBLIC SAFETY MON., 8/21 Nuisance Ordinance Relative to Burned- (Law) 4:45 p.m. Out Buildings TRANSPORTATION (AVIATION) THURS., 8/17 2007-2012 Six-Year Transportation (Palmer) 9 a.m. Improvement Program & Arterial Street Plan Update; Supplemental Agreement with Perteet for SW 27th St./Strander Blvd. Connection Project; Airport Lease Addendum with Aerodyne UTILITIES THURS., 8/17 CANCELLED (Clawson) NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. ti`SY O ADMINISTRATIVE, JUDICIAL, AND ;; c LEGAL SERVICES DEPARTMENT MEMORANDUM DATE: August 14, 2006 TO: Randy Corman, Council President Members of the Renton City Council FROM: Kathy Keolker, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION • Don't miss The Landing Infrastructure Groundbreaking and Community Celebration on Tuesday, August 15th, at 10:00 a.m. at the future home of The Landing (across from Fry's Electronics, 800 Garden Avenue North). Join Mayor Kathy Keolker, U.S. Representative Dave Reichert, State Senator Margarita Prentice, Renton City Councilmembers, and others as we move one giant step closer to the opening of The Landing. This free event will include prizes for the kids as they"dig in" and help us break ground; live music from Uptown Lowdown Traditional Jazz Band, free doughnuts from Chuck's Donuts; and information, visuals, and timelines on the project. Bring the kids and be part of Renton's history! For more information, call 206-838-9227. COMMUNITY SERVICES DEPARTMENT • The 2006 Starbucks Neighborhood Park Grants Program has awarded a S 15,000 grant to the Renton Kiwanis Club to assist with the purchase of playground equipment for the new City of Renton Park located in the Heather Downs neighborhood. Renton Kiwanis Club is one of 30 non- profit organizations chosen to receive this award. ECONOMIC DEVELOPMENT, NEIGHBORHOODS & STRATEGIC PLANNING DEPARTMENT • The Glencoe Neighborhood Association will hold their kick-off neighborhood picnic on Wednesday, August 16th, from 6:00 to 8:00 p.m. at Glencoe Park, 444 NE 24th Street. Residents are encouraged to attend the picnic to get to know their neighbors and meet City representatives. CITY OF RENTON COUNCIL AGENDA BILL I AI#: Submitting Data: For Agenda of: %ki, i Dept/Div/Board.. Finance& IS Department August 14,2006 Staff Contact Michael E. Bailey Agenda Status Finance/IS Administrator Consent X Subject: Public Hearing.. Correspondence.. Financial Management Policies Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Financial Management Policies(draft) Information Recommended Action: Approvals: Legal Dept Refer to Finance Committee Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated 1/411.00, Total Project Budget N/A City Share Total Project.. SUMMARY OF ACTION: Finance presents revised Financial Management Policies for review and consideration by the Renton City Council. These policies were last updated in 2005. STAFF RECOMMENDATION: Approve the proposed Financial Management Polices and direct Finance staff to include these policies in the Mayor's proposed 2007 Preliminary Budget document that will be presented to the Council in October 2006. H:\FINANCE\ADMINSUP\O1_AgendaBills\Financial Management Policies_July 2006.doc C.)ti`S O FINANCE AND INFORMATION SERVICES r• ♦ DEPARTMENT MEMORANDUM DATE: August 7, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor Jay Covington, CAO Col FROM: Mike Bailey, FIS Administrator SUBJECT: Financial Policies Review Question: Should the City's financial policies and fund structure be revised? Discussion: The City Council worked with Interim FIS Administrator Mike Wilson on revisions to the City's financial policies resulting in adoption of the policies last summer. After assuming the responsibilities of FIS Administrator, I have recommendations for revising korof the policies. In addition, I have recommendations to revise and clarify the fund structure the City uses to manage its accounts and incorporate this into the policy as well. General Edits: Reduced the amount of words used in the policy. Many edits are an attempt to streamline the policy while not changing the intent of the policy itself. I standardized terminology with Renton's terms (such as Business Plan Goals, in place of Strategic Plan). Strengthened the language related to accountability and transparency. I strengthened the commitment to clear disclosure related to the City's bonds. Budget Process Added "stakeholder input" as a step to the budget process. Took out the hard dates and structured it to be more of a chronological order. Added a review of financial context to the process (prior year audit, current year status, etc.) Added a step requiring that budget preparation instructions include guidance on addressing City priorities such as the Business Plan Goals. Added a provision calling for the budget to be posted to the City's Web site and eliminated publication details that are already in state law. lobe h:\finance\adminsup\02_issuepapers_memos to council or mayor\memo to council re financial policies.doc Randy Corman,Council President Members of the Renton City Council Re: Financial Policies Review August 7,2006 Page 2 of 3 Changed the policy on budget amendments. The original policy called for one at year- end as a catchall for the year. My recommendation would direct us to propose a budget amendment whenever an underlying action would make it appropriate (such as approving a new contract or a program expansion). This will cause the budget to stay current and match the granting of Council's budget authority with the related change. Basis of Accounting Added clarification that Renton financial reports conform to GAAP. Added distinction between "external" and "internal" funds. Essentially, external funds are those that we would separate in the annual financial report. Internal Funds are those that are separated for management tracking purposes. Financial Reporting Clarified that summary reports will be prepared monthly and available on the City's Web site. Required a quarterly analysis of the financial results for the year thus far to be reviewed with the City Council and published on the Web site. Revenue Policies Simplified guidance on revenue estimation. Expenditure Policies Deleted the "maintenance of existing service levels"approach, as Council will make this decision each year. Capital Improvement Policies Eliminated the "pay as you go instead of debt" guidance as Council will make this decision each year. Reserve and Fund Balance Policies Clarified the reserve policies: • General Fund reserves of 10% of budgeted expenditures • An additional reserve amount of 8% to be accounted for within the Risk Management Fund • An additional $2,100,000 Anti-Recessionary Reserve with the potential that it could not be spent unless a super-majority of the City Council approved such expenditure • Water Fund reserve of 12%-25% and all other enterprise fund reserves of 10 to 20% • All other fund reserves set during the annual budget process Utility Fund Policy Eliminated language that "minimizes reliance on debt" and proposed use of rate studies and/or master plans as the strategic financial planning tool. h:\finance\adminsup\02_issuepapers_memos to council or mayor\memo to council re financial policies.doc Randy Corman,Council President Members of the Renton City Council • Re: Financial Policies Review August 7,2006 Page 3 of 3 Debt Management Reduced the average life of debt from 20 to 15 years (it should be much shorter). Clarified interfund loan parameters. Clarified the costs savings threshold for advance refunded debt at 4%NPV. Described how the City will select the private partners (bond lawyers, underwriters, financial advisors) in a debt transaction. Specified that typically the City will sell debt using a competitive sale structure unless extenuating circumstances exist. If a negotiated sale is used, an independent financial advisor shall be used to advise the City Council on the terms of the sale. Fund Structure Added the City's accounting fund structure to the policy and made numerous changes. The changes are summarized as follows: • Combined the funds that rely on general revenues into the General Fund for reporting purposes. This includes the Parks Fund, Street Fund, and the Library Fund. We've kept distinctions on each, but will treat them as General Fund for reporting and budgeting purposes. • Moved Fund 306, "Leased Facilities" to 108, as it is a special revenue fund, not a construction fund. • Closed Fund 301 — City Hall / Parking Garage Construction and transfer fund balance to Fund 316, "Municipal Facilities CIP." • Closed Fund 307 - Aquatics Center Construction and transfer fund balance to Fund 316, "Municipal Facilities CIP." • Closed Fund 007—Parking Garage Maintenance. • Clarified the distinction of internal and external funds as described in the policy. MEB/dlf cc: Department Administrators Marty Wine,Assistant CAO h:\finance\adminsup\02_issuepapers_memos to council or mayor\memo to council re financial policies.doc Financial Management Policies City of Renton, Washington (Last updated July 2005) Basic Policy Statement *id The City of Renton is committed to the highest standards of responsible financial management. The City, including the City Council, Mayor, and staff will work together to ensure that all financial matters of the City are addressed with care, integrity, and in the best interest of the City. The rules and procedures contained in this section are designed to: 1. Protect the assets of the City of Renton; 2. Ensure the maintenance of open and accurate records of the City's financial activities; 3. Provide a framework of operating standards and behavioratexpectations 4. Ensure compliance with federal, state, and local legal and repa .ngrequirements; and, 5. Provide a means for the City Council to update and monitor these'ppolicies with tithe assistance and cooperation of the Mayor's office and the Finance and Information Services Administrator. Lines of Authority 1. The Renton City Council has; e..authority to execute such policies' :tdeems to be in the best interest of the City within#he,parameters of federal,State, and IOW law. 2. The Finance Committee haste authority to perform reviews of the organization's financial activity, determine the allocation of investment deposits,;,and assure that adequate internal controls are in place. :'.." 3. The Mayor and CAO has the'atitliority to oversee the`tdevelopment of the annual budget, make spending decisions within the=parameters of the approved budget, enter into contractual agreements.within designated parameters, make capital asset purchase decisions,and makecisions regarding the allocation of expenses. Unless otherwise specified in.this docent,principal responsibility for complying with the directives enumerated herein shall*,vested in the Mayor. 4. Each Department A strator has the authority to expend City funds within approved budget authority and';iin accordance with procedures prescribed by the Mayor's Office, and to recommeridspedi ,g:requests within the parameters of the approved budget process to the Mayor. Accounting Records and Reports 1. Basis of Accounting a. The City's annual financial report on its financial activity shall be presented in compliance with Generally Accepted Accounting Principles (GAAP) as defined by the Governmental Accounting Standards Board (GASB). 2. Basis of Budget a. The City budget is presented on a cash basis of accounting, with allowance for processing time at year-end. 3. Fund Accounting a. The City of Renton's accounting and budgeting systems use a fund accounting consistent with guidance provided by the GASB and the Washington State Auditor's Office. Page 1 Financial Management Policies City of Renton, WA b. The funds are grouped into categories: General Fund, Special Revenue, Debt Service, Capital Projects, Enterprise, Internal Service, and Fiduciary/Trust. *46110, c. The City Council shall create and eliminate funds as appropriate by separate ordinance, or through the budget ordinance. d. Funds shall either be "external"or"internal" for financial reporting purposes. i. Internal funds shall be separate sets of accounts for the purpose of enhancing internal management control only. These funds shall reside within an external fund. For cash management purposes, internal funds may rely on their related external fund without payment of interest or violation of the City's cash management policies. (See interfund loan policy for further clarification). e. The City's financial accounting system shall assure that the status and transactions of each account and their relationship to budget authority is clear. 4. Financial Reporting a. The Comprehensive Annual Financial Report (CAFR) shall be timely and comprehensive which meets or exceeds professional industry standards. b. The City's budget documents shall provide for comparison with prior years. . c. Revenue and expenditure reports shall be pttared monthly and be availab) on the City's Web site. d. Analysis of the City's monthly report shall be prepared quarterly, coordina . the Chief Administrative•Officer and Mayor, reviewed with the City Council;"and available on the City.'. W ` ;te. e. All budget amendm",,,,,,*hatbe disclosed in:the queerly report. S. Audit a. The City shall commiSS*4. annual audit ofits financial.reports and related records ikihr" to be conducted by theon State Auditor's Office. b. At the conclusion of the and*,the auditor shall be:available to brief the City Council on the result;; c. The results oft` ,e audit shall bu available to the public. Policy on St llization; ; s Sufficient fund balances and; < a e levels are important in the long-term financial stability of the City. ' 1. The City shall maintain maintaiiiiteSirves required by law, ordinance, and/or bond covenants. a. General Gm:ent i. The CO'shall maintain reserves in the General Fund of at least 10% of total budgeted operating expenditures. ii. In addition, the City shall maintain an additional reserve as a part of the City's Risk Management Funds in a minimum amount of$5,000,000. iii. In addition, the City shall maintain an "Anti-Recessionary Reserve" in an amount of at least 2% of General Government budgeted operating expenditures. b. The City shall maintain reserves in the Enterprise Funds as follows: i. Water Utility Fund— 12% - 25% of total budgeted operating expenses. ii. All other Enterprise Funds— 10% -20%of total budgeted operating expenses. c. Reserve balances of other funds shall be set through the budget process in an amount consistent with the purpose and nature of the fund. Page 2 H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\Financial Management Policies_July 2006.doc Financial Management Policies City of Renton, WA 2. Replacement reserves shall be established for equipment, furnishings, and computer software should the need continue beyond the estimated initial useful life, regardless of .4,104 whether the equipment is acquired via lease, gift, or purchase. Service charges paid by City departments to the appropriate Internal Service funds should include an amount to provide for replacements. Financial Planning The City shall maintain a long-term (five year) financial planning model. 1. The financial planning model shall: a. be based on the currently adopted budget; b. utilize these policies; c. be based on assumptions and drivers realistically expected to occur; d. clearly document the assumptions and drivers used and the results of the use of such assumptions and drivers; e. be designed in such a way to permit analysis of alternative strategies; i. relate to the relatedplans of t.q;,_, t to include Service Deliver' . the ' Plans, Comprehensive Plans, Master Pla . a.nd, `_°: ii. shall be prepared for the General." ovent and such other funds as"domed necessary. Budget Development 1. The City shall prepare an annuall bhget that is s tentwith: a. state law; b. the long-term financial piing model; ' c. these policies,and, d. industry bestpractices. 2. The City of Rentofi;' °:annual budgetshall be prepared using the following schedule and process as a gene .l<guide: a. Review stakeholder input such as surveys, public forums, neighborhood meeting notes,and busine : lnmunity coxtunication. b. The Mar, CitY,,ICOuncil, and Chief Administrative Officer will conduct a goal- setting retreat wig=-die'Department Administrators to update the Business Plan and other policy.0040e c. The City COitileil and Administration will meet to review and discuss the prior year's audited results, current year budget status, next budget schedule, process, budget guidelines, and budget preparation items of interest. d. The Finance/IS Administrator prepares the budget preparation instructions and meets with Department Administrators to distribute budget instructions and discuss budget preparation. i. The instructions will include policy priorities, estimates of compensation adjustments, internal services, and indirect charges. e. Departments will provide to the FIS Department budget estimates and requests that conform to the budget instructions. f. The Mayor submits a proposed balanced Preliminary City Budget to the City Council in conformance with state law. g. The City Council conducts public hearings on the proposed budget in conformance Nwid with state law. Page 3 H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\Financial Management Policies_July 2006.doc Financial Management Policies City of Renton, WA h. The City Council sets the City's property tax levies. i. The City Council adopts the final budget ordinance. i. The Final Budget Document is published and posted to the City Web site. 3. Budget amendments should be presented for consideration when the need arises. a. Budget authority shall be at the fund level, except for the General Government Funds where it shall be at the department level. b. Changes resulting in a need to revise the appropriation authority shall be presented as they occur. Revenues 1. Revenue forecasts shall assess the full spectrum of resources available to finance City programs and services. 2. The City shall consider the diversification of revenue as a<ategy when developing its financial plans. . 3. Should economic downturn develop, which could result in (Potential)revenue shortfalls or fewer available resources, the City will make.appropriate adjusrlents to its budget.. 4. Revenue estimates shall be based on bii #t sting methods recommended by the Government Finance Officers Association:and`typit�ly be more likely to be conservative rather than aggressive. 0 Expenditures • 1. Priority shall be given to expenditures that will=improve productivity. '%00. Capital Improvements 1. A comprehensive six-year plan"for City capital`' "' '±cements shall be prepared annually and,adopted by the City Council as part of the City get: a All projects included in the Capital Improvement Program shall be consistent with the City's Comprehensive Plan. b. The Capital Imp***pent Program„Shall be prepared in consultation with Council Committees for of gozn capital improvements. 2. All proposed capital improvement projects shall include a recommended or likely source of funding. 3. Private development-lneldding residential, commercial, and industrial projects) shall pay its fair share of the opitid improvements that are necessary to serve the development in the form of system development charges, impact fees, mitigation fees, or benefit districts. 4. Capital project proposals should indicate the project's impact on the operating budget, including, but not limited to, long-term maintenance costs necessary to support the improvement. 5. Capital projects shall be budgeted for on a project life basis (rather than fiscal year). Policy on Fees and Charges 1. The City shall annually review all fees for licenses, permits, fines, rates, and other miscellaneous charges as part of the budget process. 2. User charges and fees shall be established based at a percentage of the full cost of providing the service, unless otherwise provided by statute or regulation. Now a. Full cost incorporates direct and indirect costs, including operations and maintenance, overhead, and charges for the use of capital facilities. Page 4 H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\Financial Management Policies_July 2006.doc Financial Management Policies City of Renton, WA b. Other factors for fee or charge adjustments may also include the impact of inflation, other cost increases, the adequacy of the coverage of costs, and current competitive ,40000 rates. 3. Proposed rate adjustments, user charges, and fees shall be presented to the City Council for approval each year as part of the Mayor's proposed Preliminary Annual Budget to the Council. 4. The City shall rigorously collect all amounts due. Policy on Utility Funds 1. The City shall establish and maintain separate utility operating and capital improvement funds and budgets for each of its utility operations. 2. Utility rate studies shall be conducted every six years to update assumptions and ensure the long-term solvency and viability of the City's Utilities. 3. Utility rates and capital fees shall be reviewed annually and necessary adjustments made to avoid major rate increases. 4. The City shall use system development chaagr sa grants and :o interest loans to fund capital projects where possible. Overall, the utilities should mairitam a debt to equity ratio of 60/40. 5. Each Utility should fund an amount of the cost equal to the annual"depreciation expense" of capital assets less debt service principal payments. 6. System Development Charges (SDCs) shall be l*liatabliahed at levels4;to ensure that all customers seeking to connect to the City's utility:;syste ` :ll bear theiruitable share of the cost of both the existing.and.future systems, 7. Debt financin of utility improvements will b consistent:with.the utility master plans, Council rat ,p , lies, and other factors so as to~smcioth the effect of major improvements on utilityr 8. The City.shhll strive4ofmaintain minimum debt service "coverage" with the net revenue (gross ,Operating revenue of the Utilities less operating and maintenance expenses) of the combined'Utilities being 1.25 - 1.5 times the actual debt and the net revenue of the individual U'ti ity being at least 1.25 tithes the actual debt. 9. Water ratet� ure shall be'-designed to reward the prudent use of water resources. Policy on Debt; lance end Management 1. Long-term boi wm shall be confined to capital improvements or similar projects with an extended life woo is not practical to be financed from current revenues. The City shall not use long-ternf debt to finance current operations. 2. Debt payments shall not extend beyond the estimated useful life of the project being financed. The City shall keep the average maturity of general obligation bonds at or below fifteen years, unless special circumstances arise warranting the need to extend the debt schedule. 3. The City shall work to maintain strong ratings on its debt including maintaining open communications with bond rating agencies concerning its financial condition. 4. With Council approval, interim financing of capital projects may be secured from the debt financing marketplace or from other funds through an interfund loan as appropriate in the circumstances. 5. The City may issue interfund loans when appropriate and consistent with a separately ,may adopted City Council policy on the subject. Page 5 H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\Financial Management Policies_July 2006.doc • Financial Management Policies City of Renton, WA 6. When issuing debt, the City shall strive to use special assessment, revenue or other self- supporting bonds in lieu of general obligation bonds. 7. Long-term general obligation debt shall be utilized when necessary to acquire land or capital assets based upon a review of the ability of the City to meet future debt service requirements. The project to be financed should also be integrated with the City's long- term financial plan and Capital Improvement Program. 8. General obligation debt should be used when the related projects are of a benefit to the City as a whole. a. General Obligation Bond (Voted): • Every project proposed for financing through general obligation debt should be accompanied by a full analysis of the future operating and maintenance costs associated with the project. ,, ._.:.. b. Limited Tax General Obligation Bond (Non-Voted): • The City should avoid issuing general obligation (non-voted) debt 41eyond eighty percent (80%) of its general obligation debt capacity. 9. The City shall use refunding bonds where appropriate when costossa gs can e'achieved of at least 4%(NPV), restructuring its current outstanding debt ait i t mproving restrictive bond conditions. 10. The City's financial team for the issuance;of debt mall consist ti : Council, Mayor, CAO, Finance/IS Administrator, applicable department management:.(related to the projects to be financed), City Legal Counsel, designated bond counsel,Rx nancial advisor and underwriter in order to effectively plan, td'fund the City's cai y improvement projects. a. Throwk,k,competitive selection process4ailtieted by t aea;Finance/IS Administrator tttion with the Mayor, Chief Administrative Officer and Legal Counsel, the Council shall approve the most qualified:financial advisor/ underwriter and bo ounsel b. The services hall be regularlyfmonitored by the Finance/IS Administrator. ityP 11. The Cshall evaluate the best method ofale for each proposed bond issue. a. Unlessire City would benefit from pre-arranged (negotiated) sale of debt, it shall typic=' 'Ise a competitive sale format. b. Whe < l`:fotiated sale is deemed advisable (in consultation with the Mayor and City Council)`tt e ff$ Administrator shall negotiate the most competitive pricing on debt issues atlt~<`, .A` er commissions in order to ensure the best value to the City. c. When a rted sale is used, the City shall use an independent financial advisor to advise the City's participants in matters such as structure, pricing, and fees. 12. The City shall comply with IRS regulations concerning use of, and reinvestment of bond proceeds. a. The City shall monitor and comply with IRS regulations with regard to potential arbitrage earnings. If arbitrage earnings are believed to be above amounts provided by IRS regulations, the City will set aside earnings in order to pay the appropriate amount to the federal government as required by IRS regulation. Related Policies • Investment Policy, 210-07 *Nilw • Contracting Policy(Purchasing Authority) • Interfund Loans Page 6 H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\Financial Management Policies_July 2006.doc Financial Management Policies City of Renton, WA City Funds and Fund Structure GENERAL GOVERNMENTAL FUNDS: Proposed Key Report 000 General 000 General A, E "' 001 Parks(Former 101) NEW 1(000) 003 Street(Former 103) NEW I(000) 006 Library(Former 106) NEW 1(000) 004 Community Dev Block Grant 004 Community Dev Block Grant A, 1(000) DEL N/A 007 Parking Garage Maintenance combine w/108 Leased Properties 010 Fire Memorial 010 Fire Memorial A, 1(000) combine with General change fund DEL N/A 101 Parks number to 001 combine with General change fund LEI, N/A 103 Street number to 003 combine with General change fund DEL NA 106 Library number to 006 201 Ltd GO Bonds Gen Govt Misc Debt 201 Ltd GO Bonds Gen Govt as0 :Lit; A; • 1(215) •207 1978 Limited GO Bonds 207 197$Limited GO Bonds '"'" •:`‹- A, I(215) 215 Gen Govt Misc Debt Service 215 "ien Govt Misc Debt Servion,'—v "' SPECIAL REVENUE FUNDS: SPEC*REVENUE FUNDS: 44 102 Arterial Street 102 Arterial Street ;_. . ; E 108 Leased Properties Fund E 110 Hotel Motel 110 HoteI%4Gtel E 118 Reserve for Paths&Trails 118 Reserve for Paths&;Trails E 1251%For Art 1251%For Art E 127 Cable Co ittation 127 Cable Communication ";:•:0.r. E . 1 E 131 Park lyte 131 Park Memorial DEBT SEB, 1'UNDS: '' DEBT SERVICE FUNDS: 219 1989 unlinlited GO Bonds '; 219 1989 Unlimited GO Bonds E `22Q L.I.D.Debt Service(close)—FB to DEL N/A 220 L.I.D.D €t Soiee • 406_.- CAPITAL PRO $ VUNDS(CII'): '61044 PROJECT FUNDS(CIP): •301 City Hall/Gatage ,'`II? —Close— DEL N/A 303 Community Devitigation 303 Community Dev Mitigation E 304 Fire Mitigation ,'e 304 Fire Mitigation E 305 Transportation Mitatlen 305 Transportation Mitigation E 306 Leased City Properties Move to 108 DEL N/A 307 Aquatics Center Close to Fund 316 DEL N/A 316 Municipal Facilities CIP 316 Municipal Facilities CIP E 317 Transportation CIP 317 Transportation CIP E 318 Landing CIP 318 Landing CIP E, ENTERPRISE FUNDS: ENTERPRISE FUNDS: 401 Waterworks Utility Closed(FB already moved) DEL N/A 402 Airport 402 Airport E 403 Solid Waste Utility 403 Solid Waste Utility E 404 Golf Course 404 Golf Course E 405 Water Utility 405 Water Utility B E 406 Waste Water Utility 406 Waste Water Utility B 1(405) 407 Storm Water Utility 407 Storm Water Utility B 1(405) Page 7 H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\Financial Management Policies_July 2006.doc Financial Management Policies City of Renton, WA GENERAL GOVERNMENTAL FUNDS: Proposed Key Report ENTERPRISE FUNDS(continued): ENTERPRISE FUNDS(continued): 416 King County Metro 416 King County Metro B 1(405) 421 Waterworks Utl Construction Closed(FB already moved) DEL N/A 422 Airport CIF NEW I(402) 424 Golf Course Capital 424 Golf Course Capital B I(404) 425 Water Utility Construction 425 Water Utility Construction B I(405) 426 Waste Water Utility Construction 426 Waste Water Utility Construction B I(405) 427 Storm Water Utility Construction 427 Storm Water Utility Construction B I(405) 451 Waterworks Revenue Bond 451 Waterworks Revenue Bond B I(405) 461 Waterworks Bond Reserve 461 Waterworks Bond Reserve B I(405) 471 Rate Stabilization 471 Rate Stabilization(Need to Fund) . : I(405) 481 2004 Water/Sewer Bond 481 2001 Water/Sewer Bonds B I(405) INTERNAL SERVICE FUNDS: INTERNAL SERVICE FUNDS::; 501 Equipment Repair/Replacement 501 Equipment Repair/Rep1ac ent -.• E 502 Insurance 502 Insurance '� i 503 Information Services 503 Information Services I.(501) 512 Insurance,Healthcare 512 Insurance,Healthcare I(502) 522 Insurance,Leoffl Retirees HC 52,2 Insurance,Leof i Retirees HC I.($02) FIDUCIARY FUNDS: FIDUCIARY FUNDSi: 61 Firemen's Pension(change fundE 601 Firemen's Pension : 's, number to 611) rc<: : 604 Special Deposits(*Uwe fund to E 604 Special Deposits '„,.._ ::,;:r 650) ACCOUNTING FUNDS: ACCOUNTIN ?UNDS: .,; ,. GWS Government--wide Statements :,,,,,k:'• GWS Government-wide Statements la 901 Bank Suplus-. , 901 Bank Surplus Ia 910 Genera.Fixed Asset Account Group - 910 General Fixed Asset Account Group la '950 General Long-term Debt Account Ia 950 General Long-term Debt AccsltG _roup , .Cnroup 631 Claims Clear.: , 631 Claims Clearing la 632 Payroll Clea ng.;.. , 632 Payroll Clearing la A. General Governn ttVFunds shamOxeral revenues. Therefore,no interest shall be charged for loans between funds. B. Water Utility Funds aiI•be managed as a system such that balance sheet accounts are merged for management and reporting purpoaea. E. External Fund for Reporting Purposes I. Internal Fund for Management Purposes Ia. Internal Fund for Accounting Purposes H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\Financial Management Policies_July 2006.doc ''trio✓' Page 8 H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\Financial Management Policies_July 2006.doc o:0 49p FINANCE COMMITTEE COMMITTEE REPORT August 21, 2005 FINANCIAL MANAGEMENT POLICIES Referred August 14, 2006 The Finance Committee recommends concurrence in the staff recommendation to approve the Financial Management Policies as presented, and to annually review the policies to identify any needed changes. The Finance Committee further recommends that these policies be included in the Mayor's proposed 2007 Annual Budget document that will be presented to the City Council at the end of October 2006. Don Persson, Chair Denis W. Law, Vice Chair Toni Nelson, Member cc: Mike Bailey,FIS Administrator Linda Parks,Fiscal Services Director Bang Parkinson,Finance Analyst Supervisor,Budget H:\FINANCE\ADMINSUP\04_CommitteReports\Financial Management Policies_August 2006.doc 8/8/2006 CITY OF RENTON COUNCIL AGENDABILL AI#: 6 • e.„4 Submitting Data: For Agenda of: 8/14/2006 Dept/Div/Board.. Hearing Examiner Staff Contact Fred J. Kaufman, ext. 6515 Agenda Status Consent X Subject: Public Hearing.. Correspondence.. Honey Creek East Preliminary Plat Ordinance File No. LUA-05-144, ECF, PP Resolution Old Business Exhibits: New Business Hearing Examiner's Report and Recommendation Study Sessions Legal Description and Vicinity Map Information Recommended Action: Approvals: Legal Dept Council Concur Finance Dept Other Fiscal Impact: Expenditure Required... N/A Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: The hearing was held on June 27,2006. The Hearing Examiner's Report and Recommendation on the Honey Creek East Preliminary Plat was published on July 13, 2006. The appeal period ended on July 27, 2006. The Examiner recommends approval of the proposed preliminary plat subject to the conditions outlined on page 6 of the Examiner's Report and Recommendation. Conditions placed on this project are to be met at later stages of the platting process. STAFF RECOMMENDATION: Approve the Honey Creek East Preliminary Plat with conditions as outlined in the Examiner's Report and Recommendation. Rentonnet/agnbill/ bh July 13,2006 Niue OFFICE OF THE HEARING EXAMINER CITY OF RENTON Minutes APPLICANT/OWNER: Wayne Jones Lakeridge Development, Inc. PO Box 146 Renton,WA 98057 Honey Creek East Preliminary Plat File No.: LUA 05-144, ECF,PP LOCATION: NE 23`d Place/NE 24th Street between Queen Avenue NE and Shelton Avenue NE SUMMARY OF REQUEST: Approval for a 43-lot subdivision of an 8.05-acre site intended for the development of single-family residential lots. SUMMARY OF ACTION: Development Services Recommendation: Approve subject to conditions DEVELOPMENT SERVICES REPORT: The Development Services Report was received by the Examiner on June 20,2006. PUBLIC HEARING: After reviewing the Development Services Report,examining available information on file with the application,field checking the property and surrounding area; the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the June 27, 2006 hearing. The legal record is recorded on CD. The hearing opened on Tuesday,June 27,2006,at approximately 9:46 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. The following exhibits were entered into the record: Exhibit No. 1: Yellow file containing the original Exhibit No.2: Preliminary Plat Plan application, proof of posting,proof of publication and other documentation pertinent to this request. Exhibit No.3: Conceptual Grading Plan Exhibit No.4: Generalized Utilities Plan Exhibit No. 5: Tree Cutting and Land Clearing Plan Exhibit No. 6: Conceptual Landscape Plan Nil Exhibit No. 7: Neighborhood Detail Map Exhibit No. 8: Zoning Map Air Honey Creek East Preliminary Plat File No.: LUA-05-144, ECF,PP July 13,2006 Page 2 Exhibit No.9: ERC Mitigation Measures The hearing opened with a presentation of the staff report by Jill Ding, Senior Planner,Development Services, City of Renton, 1055 S Grady Way, Renton,Washington 98055. The property is located to the west of Union Avenue NE and is bisected from northwest to southeast by NE 24th Street which turns into NE 23rd Place,Queen Avenue NE is located along the western property boundary and the site is north of NE 22nd Place. The property is located within the R-8 zoning designation and the Residential Single-Family Comprehensive Plan designation. The site is approximately 8 acres in area and is proposed to be subdivided into 43 lots and one tract. Tract X is located along the eastern side of the site and is a 30-foot panhandle that connects to Union Avenue NE. Access to the site would be via NE 24th Street/NE 23rd Place, there is also a proposed NE 24th Court, which terminates in a cul-de-sac turn around on the NE portion of property. Construction requires grading and excavation activities for building pads,roadways and utilities. The proposal retains 14 or 15%of the significant trees identified on the site. The stormwater runoff would be collected in catch basins and conveyed to the stormwater detention system that was constructed with the Honey Creek Ridge plat. That system was sized to accommodate the additional runoff The Environmental Review Committee issued a Determination of Non-Significance—Mitigated with 5 mitigation measures. No appeals were filed. The proposed plat is consistent with the Land Use Element and Community Design Element and Environmental Elements of the Comprehensive Plan Designation. The net density is 6.03 dwelling units per acre which is within the allowed density for the R-8 zoning designation. All lots appear to be in compliance with the required lot width, depth and size standards as well as the required setback requirements for construction of single family residences for the R-8 zoning designation. Compliance with all setback and building standards will be verified prior to the issuance of individual building permits. A conceptual landscape plan was submitted that proposed the planting of 94 trees either within the front yard areas of the lots or along the street frontages. Only 1 tree was proposed within front yard area of Lots 13,22 and 23. A revised landscape plan must be submitted at the time of construction permit application showing a minimum 5-foot landscape along all public right-of-way frontages and two trees will be shown within all front yards. All lots appear to comply with arrangement and access requirements,they also appear to have sufficient building area for the development of detached single-family homes. Full street improvements,paving, sidewalks, curb and gutter, storm drains,landscaping,street lighting and signage will be required along the frontages of NE 23'd Place,NE 24th Street,Queen Avenue NE and the proposed NE 24th Court. A homeowner's association or maintenance agreement should be established for the development,which would be responsible for any common improvements and/or tracts within the plat prior to final plat approval. Honey Creek East Preliminary Plat File No.: LUA-05-144, ECF,PP July 13,2006 Page 3 The topography of the subject site is generally flat. The northeastern portion of the site gradually slopes from east to west at an approximate 2%grade. The southwestern portion of the site gradually slopes downward from the northwest to the southeast. Temporary Erosion Control Plan and the use of Best Management Practices would mitigate potential erosion and off site sediment impacts. Fire,Transportation and Park Mitigation Fees have been imposed for this plat. The site is located within the Renton School District and they have indicated that they can handle the proposed 19 additional students. The site is within the City of Renton water service area. There is an 8-inch watermain within the existing NE 24th Street/NE 23rd Place roadway. The Fire Department requires one hydrant within 300 feet of any proposed single-family structure. The generalized utility play proposes to tie into a watermain located on the Sierra Heights Elementary School property. An easement from the Renton School District will be required prior to the construction of any watermain improvements. The property is located within the City of Renton sewer service. There is an 8-inch sewer main in the NE 24th Street/NE 23rd Place right-of-way. This main must be extended along the full frontage of the parcel being developed,including Lots 34 and 35 along Queen Avenue NE. Wayne Jones, Lakeridge Development,PO Box 146,Renton,WA 98057 stated that this project dates back about 12 years when they were working on the Honey Creek Ridge project. The construction of the NE 24th Street/NE 23rd Place was a condition of that plat. At that time this plat was in King County and it took several ``""' years to get it annexed and through all the changes and reorganizations. The Honey Creek Pond was constructed oversized at that time to handle this development. The sewer and water lines are already in the NE 24th Street/NE 23rd Place roadway with stubs going to most of the lots. The pond will need to be modified. Tract X is access for one existing vacant lot. Fill will be brought in because the lots are low and the sewer lines are shallow. Portion of the areas of Lots 25, 26,31,29,and 27 the area is low, some of the areas are lower than the existing roadway and so they need to be raised in order for the sewer to work properly. The landscape plan will be modified,when the houses were placed on the plan,the trees were placed as best they could. They need to decide where the driveways will go,maintain separation from the streetlights and the fire hydrants and driveways for sight distance and such. They do lots of landscaping with their houses and they might ask for a variance because of the possibility of ending up with a street, driveway, fire hydrant and street light all in the same place, sometimes two trees just won't fit on one lot. They may put three on the next house. The laurel trees that they are recommending are slow growing and generally peak out at about three feet in height. David Casey, PO Box 1255, Fall City,WA 98024-1255 stated that at the original dedication of the Honey Creek developments, the corridor was dedicated to the Parks Department and this off site was a major issue at that time to provide a secondary access. The Honey Creek project was designed to the 1990 King County Surface Water Drainage Manual, however in order to get the fisheries permit, they had to go to the 1992 DOE standards. The pond has been under-performing and has been releasing water less than what it was designed for. The needed corrections will be made for this development. Neil Watts,Development Services stated that this was designed about 12 years ago,the roadway was built in the County but in suitable fashion to meet Renton standards as well as the conveyance systems, which are in place • Honey Creek East Preliminary Plat File No.: LUA-05-144,ECF,PP July 13,2006 Page 4 and will not need any additional work. There has been some evolution in the drainage requirements,the project was designed for a more stringent standard than the City had in place at that time. The conditions placed on this project by ERC are in agreement with Development Services and Utilities Department. The Examiner inquired as to who would be responsible for the maintenance of Tract X. Mr.Watts stated that the Homeowner's Association would bear that responsibility. The Examiner called for further testimony regarding this project. There was no one else wishing to speak, and no further comments from staff. The hearing closed at 10:29 am. FINDINGS, CONCLUSIONS&RECOMMENDATION Having reviewed the record in this matter,the Examiner now makes and enters the following: FINDINGS: 1. The applicant,Wayne Jones,Lakeridge Development, Inc., filed a request for a 43-lot Preliminary Plat. 2. The yellow file containing the staff report,the State Environmental Policy Act(SEPA)documentation and other pertinent materials was entered into the record as Exhibit#1. 3. The Environmental Review Committee(ERC),the City's responsible official issued a Determination of Non-Significance-Mitigated(DNS-M). i 4. The subject proposal was reviewed by all departments with an interest in the matter. 5. The subject site is located on the east side of Queen Avenue NE at NE 23rd Place and NE 24th Street. Union Avenue NE is located east of the site. Shelton Avenue NE intersects the plat from the south. 6. The map element of the Comprehensive Plan designates the area in which the subject site is located as suitable for the development of detached single-family uses,but does not mandate such development without consideration of other policies of the Plan. 7. The subject site is currently zoned R-8 (Single Family-8 dwelling units/acre). 8. The subject site was annexed to the City with the adoption of Ordinance 5138 enacted in June 2005. 9. The subject site is approximately 8.05 acres or 350,658 square feet. The parcel could be described as a squat,T-shaped parcel. The subject site is approximately 913 feet deep(east to west)by 400 feet wide. The parcel is cut diagonally from the northwest toward the southeast by the NE 24th/NE 23rd roadway, which intersects Queen Avenue on the west and creates a T-intersection with Shelton Avenue NE in the southeast. 10. The subject site is relatively level with slight slopes in the northeast and southwest corners of the site. 11. The subject site is covered with grass, shrubs and a mix of 41 evergreen trees and 52 deciduous trees. The applicant proposes to remove all but 14 of the trees while code requires that 25%of the existing trees be retained or installation of trees equivalent to 25%be installed. The director determined that 9 Honey Creek East Preliminary Plat File No.:LUA-05-144, ECF,PP July 13,2006 Page 5 additional trees of 2-inch caliper or greater must be planted. In addition,each lot is required to have two trees installed along the street or in the front yard of the lots. 12. The applicant proposes dividing the acreage into 43 lots and one tract. As noted above,a diagonal road divides the property. Proposed Lots 1 to 33 would be located north and northeast of this road. Proposed Lots 34 to 43 would be located south or southwest of the road. The tract, Tract X,is a long,thin parcel located east of Proposed Lot 13. The tract is 30 feet wide by 370 feet long and extends east to Union Avenue NE . 13. Access to the subject site will be via Queen and NE 24th Street on the west. Access from the south and east will be via Shelton and Union Avenues where they intersect with NE 23rd Place. In addition,the applicant will be creating an internal cul-de-sac roadway that runs into the northeast corner of the subject site. A cul-de-sac bulb only will be created southwest of the regular cul-de-sac to provide access to the southwest corner of the plat. In addition,pipestem driveways or easements will provide access to interior lots generally located in the four corners of the subject site. 14. The density for the plat would be 6.03 dwelling units per acre after subtracting acreage dedicated to roadways. 15. The subject site is located within the Renton School District. The project is expected to generate approximately 19 school age children. These students would be spread across the grades and would be assigned on a space available basis. *ow 16. The development will increase traffic approximately 10 trips per unit. The development of 43 homes will generate approximately 430 trips. Approximately ten percent of the trips, or approximately 43 additional peak hour trips will be generated in the morning and evening. 17. Stormwater will be conveyed to a system on a nearby plat,Honey Creek Ridge. The system on that plat was designed to handle stormwater runoff from the subject site. The ERC did impose the 1992 Ecology Manual Streambank Erosion Control Standard for both this new plat and that existing plat. This will require a modification of the existing detention pond to provide the required water quality volume meeting dual standards. The older plat would meet the standards of the 1990 King County Manual while the proposed plat would have to meet the standards of the 1998 King County Manual. A geotechnical report will be required for any design changes to the existing pond. 18. Sanitary sewer and domestic water will be provided by the City. Lines for both utilities are located in the 23rd/24th right-of-way.The applicant will need an easement for a water line across the school district property. CONCLUSIONS: 1. The proposed plat appears to serve the public use and interest. The applicant appears to have reasonably divided the two sections of the plat creating reasonably shaped and sized single-family lots. The plat will provide additional housing in a growing area of the City and according to analysis, do so without taxing the City's infrastrucutre. 2. The plat has no critical areas making it easier to divide. The absence of critical areas also makes *ow providing access to the frontage parcels and interior parcels easier. Easements and/or pipestems will provide access in the four corners while most homes will front along public streets. The roads and turnarounds appear to appropriate serve the site and future residents. Honey Creek East Preliminary Plat File No.: LUA-05-144,ECF,PP July 13,2006 Page 6 Nod 3. The applicant will be paying fees to offset the impacts of the new homes,residents and traffic on parks, emergency services and transportation corridors. The development of the property should also increase the tax base of the City thereby providing additional offsets to the impact of this new development. 4. The applicant will have to provide appropriate landscaping both to offset the impacts of removing significant trees but also to landscape the street frontages of the new homes as recommended by staff. 5. The applicant will have to provide updated stormwater drainage features in the offsite detention system and any modifications shall be approved by staff after appropriate geotechnical review. 6. A homeowners association will need to be created to maintain the common infrastructure for the plat including the drainage system and offsite detention pond. RECOMMENDATION: The City Council should approve the Honey Creek East Preliminary Plat subject to the following conditions: 1. The applicant shall comply with all requirements of the Determination of Non-Significance—Mitigated that was issued by the Environmental Review Committee on May 30,2006. 2. A revised landscape plan shall be submitted at the time of construction permit application to the Development Service Division project manager for review and approval. The revised landscape plan shall show a minimum 5-foot landscape along all public(existing and proposed)right-of-way frontages, provided that if additional undeveloped right-of-way in excess of 5 feet exists that this also shall be landscaped. If less than 5 feet of undeveloped right-of-way exists,then the 5-foot landscaped strip may be installed within the front yards of the proposed lots along the street frontage. Two trees shall be shown within the front yard areas or planting strips of each lot. 3. A homeowner's association or maintenance agreement shall be created concurrently with the recording of the final plat in order to establish maintenance responsibilities for shared roadway,stormwater and utility improvements. A draft of the document(s)shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to the recording of the final plat. 4. Either a revised significant tree retention plan shall be submitted with the construction permit application proposing to retain a total of 23 trees or 9 of the proposed trees to be planted shall be 2-inch caliper trees. 5. The applicant shall procure an easement for a water line across the school district property. ORDERED THIS 13th day of July 2006. FRED J.KA HEARING E 1NER Honey Creek East Preliminary Plat File No.: LUA-05-144, ECF,PP July 13,2006 Page 7 TRANSMITTED THIS 13th day of July 2006 to the parties of record: Jill Ding Neil Watts Wayne Jones 1055 S Grady Way Development Services Division Lakeridge Development Renton,WA 98055 City of Renton PO Box 146 Renton,WA 98056 David Casey Robert C.Kaufman PO Box 1255 Attorney at Law Val Bradley Fall City, WA 98024 2100 116th Avenue NE 2262 Shelton Ave NE Bellevue,WA 98004 Renton,WA 98056 John Ortiz 4113 NE 24th Street Curt&Nancy Whittendorfer Tina Escobar Renton,WA 98059 3201 NE 25th Street 2541 Lynnwood Ave NE Renton,WA 98056 Renton,WA 98056 Resident At: 3231 NE 25th Street Donald L. Frueh Don&Deborah Vandermark Renton,WA 98057 Carrie Christianson 3540 NE 24th Street 2507 Lynnwood Ave NE Renton,WA 98056 Doreen Jones Renton,WA 98056 3912 NE 23rd Place Renton, WA 98056 'tow TRANSMITTED THIS 13th day of July 2006 to the following: Mayor Kathy Keolker Stan Engler,Fire Jay Covington, Chief Administrative Officer Larry Meckling,Building Official Julia Medzegian, Council Liaison Planning Commission Gregg Zimmerman,PBPW Administrator Transportation Division Alex Pietsch, Economic Development Utilities Division Jennifer Henning,Development Services Neil Watts,Development Services Stacy Tucker,Development Services Janet Conklin,Development Services King County Journal Pursuant to Title IV, Chapter 8, Section 100(G)of the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m.,July 27,2006. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure,errors of law or fact,error in judgment,or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen(14)days from the date of the Examiner's decision. This request shall set forth the specific ambiguities or errors discovered by such appellant,and the Examiner may, after review of the record, take further action as he deems proper. An appeal to the City Council is governed by Title IV, Chapter 8, Section 110,which requires that such appeal be filed with the City Clerk, accompanying a filing fee of$75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Department, first floor of City Hall. An appeal must be filed in writing on or before 5:00 p.m.,July 27,2006. err If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants,lbs. executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. Honey Creek East Preliminary Plat File No.: LUA-05-144,ECF,PP July 13,2006 Page 8 *41400 The Appearance of Fairness Doctrine provides that no ex parte(private one-on-one)communications may occur concerning pending land use decisions. This means that parties to a land use decision may not communicate in private with any decision-maker concerning the proposal. Decision-makers in the land use process include both the Hearing Examiner and members of the City Council. All communications concerning the proposal must be made in public. This public communication permits all interested parties to know the contents of the communication and would allow them to openly rebut the evidence. Any violation of this doctrine would result in the invalidation of the request by the Court. The Doctrine applies not only to the initial public hearing but to all requests for Reconsideration as well as Appeals to the City Council. tit ' .i P' ' ,. y1 � �, � ' I i► " . 1�, = , `4 ,_` fes.` 411I VI 1 \'-\--T, irr-1--'1 k\: Iw2 1 'r 1 I i I, i ) i, i r J`W •1---;.1-," f\t \7'1' f4 • . ...� tlqyV; `1' <, A✓ -i 95th Pl. CD gifil°111111111111°1111111111:tillia.liviv--") c_v_Liti:c.., i7111771 lii �.h`�'- l83%424 8 SE ttkvirt . rtti Pl.00th t. , Vj T. ktoki-x, i ! i i ,/,___ w. --,i-‘, , , ,_• , . 0 1 -t-CI 0 I \:' 1:•:', ,-. Ir4.4 . . 14,471.4....... i -,' .1 '1 ., ': ' 1 ; F ---7-'w $i IS R- '43/` " ' � V� t!� �n� ' ' °'�'�2 �.1. _�'2_Ili`S . a _ 5 L : m.1 1 ._.: 1 .7 : II, ittrimuff-;4 :! 1 . , ! 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IE-•••••• TAttl......in -s•%•-•••• ••+•• •-•,,v.' . • I 4- , ' .... -* _ : _ tti...' / 17 I"kr,:;:'T'''1\—r-.... ..i.. f.....,... um, :471......-!.- co......,,_( •• a i 7./1 At an NELL £ • 911 AM,J.,. ..-_,...,.. ., . . . r , • . c: ; CITY OF RENTON DETERMINATION OF NON-SIGNIFICANCE-MITIGATED • REVISED MITIGATION MEASURES APPLICATION NO(S): LUA05-144, PP, ECF APPLICANT: Wayne Jones, Lakeridge Development, Inc. PROJECT NAME: Honey Creek East Preliminary Plat DESCRIPTION OF PROPOSAL: Applicant is requesting Environmental (SEPA) Review and Preliminary Plat approval for the subdivision of an existing 350,658 square foot (8.05 acre)site located within the Residential- 8 (R-8)dwelling unit per acre zoning designation into 43 lots. The proposed lots range in size from 4,660 square feet to 14,463 square feet in area. Access to the proposed lots would be provided via off of NE 23rd Street/NE 24th Street between Queen Avenue NE and Shelton Avenue NE and the proposed NE 24th Court, which terminates in a cul-de-sac turnaround on the eastern portion of the subject site. No sensitive areas are mapped on the subject site. LOCATION OF PROPOSAL: North and south sides of NE 23rd Street/NE 24th Street between Shelton Avenue NE and Queen Avenue NE LEAD AGENCY: The City of Renton Department of Planning/Building/Public Works Development Planning Section MITIGATION MEASURES: 1. The applicant shall be required to provide a Temporary Erosion and Sedimentation Control Plan (TESCP) designed pursuant to the Department of Ecology's Erosion and Sediment Control Requirements outlined in Volume II of the Stormwater Management Manual and provide staff with a Construction Mitigation Plan prior to issuance Construction Permits. This condition shall be subject to the review and approval of the Development Service Division. 2. The project shall be required to modify the existing Honey Creek Ridge stormwater detention pond to provide the necessary volumes and orifice sizes to meet the 1992 Ecology Manual Streambank Erosion Control Standard for both Honey Creek Ridge and Honey Creek East. The standard falls under Minimum Requirement #5 and can be found in Section 1-2.9 (page A-10), Volume I of Stormwater Program Guidance Manual for the Puget Sound Basin dated July 1992 which is: Limit peak rate of runoff to 50% of the existing condition 2-year, 24-hour design storm while maintaining the existing condition peak rate for the 10-year and 100-year,24-hour design storms. The existing pond will need to be modified to provide the required water quality volume for the Honey Creek Ridge (based on the 1990 King Count Surface Water Design Manual) and Honey Creek East (based on the 1998 King County Surface Water Design Manual). Note: Any design changes to the existing pond will require geotechnical analysis and review. 3. The applicant shall pay a Parks Mitigation Fee based on $530.76 per each new single family lot. Based on the proposal for 43 new residential lots the fee is estimated at$22,822.68. 4. The proposed project shall be required to pay a traffic mitigation fee in the amount of$75 per net new average daily trip prior to the recording of the final plat. Based on the proposal to create 43 lots, the payment of$30,863.25 would be required. 5. Staff recommends that the applicant pay a Fire Mitigation Fee based on $488.00 per new single family lot. The fee is estimated at$20,984 based on the proposal for 43 lots. ERC Mitigation Measures Page 1 of 1 20050627000165.006 ''rrrr ORDINANCE NO. 5138 Exhibit A HONEY CREEK EAST ANNEXATION LEGAL DESCRIPTION That portion of the Northeast quarter of Section 4, Township 23 North, Range 5 East, W.M., King County,Washington, described as follows: Beginning at the southeast corner of Lot 12, Block 3 of Sierra Heights, as recorded in Volume 54 of Plats, Page 3, records of King County, Washington in said Northeast quarter,said southeast corner also being a point on the existing City Iimits line of the City of Renton as annexed under Ordinance No.4070; Thence westerly along the south line of Block 3 of said plat and said existing City limits line, to the southwest corner of Lot 2 of said Block 3; Thence northerly along the west line of said Lot 2 and said existing City limits line, to a point 10 feet southerly of the northwest corner of said Lot 2, said point also being an intersection with the southerly right-of-way margin of SE 102nd Street (NE 22nd Place); Thence westerly, northerly and westerly along said southerly right-of-way margin and said existing City limits line, to an intersection with the easterly right-of-way margin of 128th Avenue SE(Queen Avenue NE); Thence continuing westerly along the westerly extension of said southerly right-of-way . margin, crossing 128th Avenue SE (Queen Avenue NE), to an intersection with the east . line of Block 1,Albert Balch's Sierra Heights No. 4, as recorded in Volume 61 of Plats, Page 18, records of King County, Washington, said east line also being the westerly right-of-way margin of 128th Avenue SE(Queen Avenue NE); Thence northerly along said east line and said westerly right-of-way margin, to the southeast corner of Lot 10 of said Block 1; Thence westerly along the south line of said Lot 10, to the southwest corner thereof; Thence northwesterly along the west line of said Block 1, to an intersection with the southeasterly right-of-way margin of a 100-foot wide Puget Sound Energy transmission line,said intersection also being an angle point on the west line of Lot 5 of said Block 1; Then northeasterly in part along the west line of said Block 1 and said southeasterly right-of-way margin of said transmission line, crossing SE 100th Street (NE 25th Street), `tery CITY OF RENTON COUNCIL AGENDA BILL IAu: 6 get Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems Division August 14, 2006 Staff Contact Robert Lochmiller (x7303) Agenda Status Consent X Subject: Public Hearing.. SW 27th Street/Strander Boulevard Connection Project Correspondence.. Design Services for Phase 1, Segment 2A Ordinance Perteet, Inc. Resolution Supplemental Agreement#4 (CAG 03-033) Old Business Exhibits: New Business X Issue Paper Study Sessions Supplemental Agreement #4 Information Draft 2007-2012 TIP Project Sheet Recommended Action: Approvals: Legal Dept Refer to Transportation Committee Finance Dept Other Fiscal Impact: 317.12239.016.5950.0000.67. Expenditure Required... $855,000 Transfer/Amendment *Amount Budgeted $ 864,000 (2006-2007 PE) Revenue Generated $774,264 14601 *Total Project Budget $47,289,301 City Share Total Project $6,897,366 SUMMARY OF ACTION: The supplemental agreement provides for the design work needed to complete the plans, specifications and estimate (PS&E) for the next sequential segment of the SW 27th Street/Strander Boulevard Connection Project. Phase 1, Segment 2A involves relocating the existing Union Pacific Railroad (UP) to a new track alignment alongside the Burlington Northern Santa Fe Railroad (BNSF) property. The relocation of the UP track allows SW 27th Street/Strander Boulevard to be built with a shorter overpass structure that spans the UP and BNSF tracks, instead of the more expensive option to tunnel under both sets of railroad tracks. With the award of$4,600,000 from the Surface Transportation Program (STP) Regional Fund and $4,000,000 from the Freight Mobility Strategic Investment Board (FMSIB) for funding on the construction of Phase 1, Segment 2A, the Transportation Systems Division recommends moving forward with the 100% design of Phase 1, Segment 2A. The City has also received $774,264 in federal grants to design this portion of the project. STAFF RECOMMENDATION: • Authorize the Mayor and City Clerk to execute Supplemental Agreement#4 with Perteet, Inc. in ilimor the amount of$855,000 for SW 27th/Strander Boulevard Extension, Phase 1, Segment 2A. *Budget from 2007-2012 TIP,approval is forthcoming H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\Rob\Stra der Boulevard Extension\ContractlSupplement 4\Perteet Sup4 060719.DOC `SY 0 PLANNINGBUILDING/ • efz, y PUBLIC WORKS DEPARTMENT ‘e*P•Nrc0 MEMORANDUM DATE: August 14, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: fry Kathy Keolker, Mayor FROM: Gregg ZimmermarilAWministrator STAFF CONTACT: Rob Lochmiller, Transportation Systems Design Project Manager(x7303) SUBJECT: SW 27th Street/Strander Boulevard Connection Project Design Services for Phase 1, Segment 2A Perteet,Inc. Supplemental Agreement#4 to CAG 03-033 ISSUE: Should Council authorize the Mayor and City Clerk to execute Supplemental Agreement#4 with Perteet, Inc. in the amount of$855,000 for the SW 27th Street/Strander Boulevard Connection Project? RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement#4 with Perteet, Inc. in the amount of$855,000 for SW 27th/Strander Boulevard Extension, Phase 1, Segment 2A. BACKGROUND: This 1.2-mile project will include a new roadway that joins the existing intersection of Strander Boulevard and West Valley Highway in Tukwila to the intersection of SW 27th Street and Oakesdale Avenue SW in Renton. The project will also improve the existing SW 27th Street from Oakesdale Avenue SW. This project is an important east-west trans-valley connection targeted at improving access and mobility for the traveling public, freight, and businesses. It will provide access to the development at the Boeing Longacres site, and provide a grade- separated crossing at the Union Pacific Railroad (UP) and Burlington Northern Santa Fe(BNSF) railroad tracks. The City of Renton completed 30%design of the entire project in the summer of 2005. The corridor improvements were split into phases, allowing smaller projects to be constructed when funding came available. The phases were broken down as: Randy Corman,Council President Members of the Renton City Council Page 2 of 2 August 7,2006 4000 • Phase 1: New roadway segment from West Valley Highway to Oakesdale Avenue SW o Segment 1: At-grade roadway segment from railroad tracks to Oakesdale Avenue SW o Segment 2: On structure roadway segment from West Valley Highway to Segment 1 • Segment 2A—Relocates the Union Pacific track • Segment 2B—Builds the roadway superstructure • Phase 2: Widens existing SW 27th Street from Oakesdale Avenue SW to the East Valley Road The City will complete construction of Phase 1, Segment 1 by August 2006. The next project to move forward is Phase 1, Segment 2A. Phase 1, Segment 2A involves relocating the existing Union Pacific Railroad (UP)to a new track alignment alongside the Burlington Northern Santa Fe (BNSF)railroad property. The relocation of the UP track allows SW 27th Street/Strander Boulevard to be built with a shorter roadway overpass structure that spans the UP and BNSF tracks, instead of a more expensive option to tunnel under both railroad tracks. With the award of$4,600,000 from the Surface Transportation Policy(STP) Regional Fund and the approved$4,000,000 from the Freight Mobility Strategic Investment Board(FMSIB) for construction funding on Phase 1, Segment 2A, Transportation Systems Division recommends moving forward now with the 100%design of Phase 1, Segment 2A. ' Transportation Systems Division has budgeted $300,000 in 2006 to fund the start of the contract supplement and design work. The remaining design costs will be funded in 2007. cc: Peter Hahn,Deputy P/B/PW Administrator—Transportation Bob Hanson,Transportation Design Supervisor Rob Lochmiller,Transportation Design Project Manager Connie Brundage,Transportation Administrative Secretary H:\Divisions\TRANSPORTAT\DESIGN.ENG\Rob\Strander Boulevard Extension\Contract\Supplement 4\Issue Paper-Perteet Supp 4 060719 doe 4111111 Washington State *or Department of Transportation Organization and Address Supplemental Agreement No. 4 Agreement Number Perteet, Inc. 2707 Colby Ave., #900 CAG-03-033 Everett, WA 98201 Project Number Phone (425) 252-7700 Project Title New Maximum Amount Payable SW 27th/Strander Boulevard Extension Union Pacific Railroad Realignment— Phase 1, Segment 2A $3,376,632 Description of Work This phase of the project will construct the realignment of the Union Pacific Railroad. The Local Agency of City of Renton desires to supplement the agreement entered into with Perteet, Inc. and executed on March 26, 2003 and identified as Agreement No. CAG-03-033 all provisions in the basic agreement remain in effect except as expressly modified by this supplement. fir► The changes to the agreement are described as follows: Section 1, SCOPE OF SERVICES, is hereby changed to read: The original scope of services is amended to include additional services as described in detail in the attached Exhibit"B". I I Section IV,TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Completion Date—December 31, 2007 III Section V, PAYMENT, sfsatl be amended as follows: The additional services described in Exhibit"B"will cause an increase to the contract of Eight Hundred Fifty Five Thousand Dollars ($855,000)as shown in the Attached Exhibit"D-1"for a new Maximum Amount Payable of Three Million Three Hundred Seventy Six Thousand Six Hundred Thirty Two Dollars ($3,376,632). If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. Dated this day of , 2006. By: Crystal L. Donner, Exec. Vice President By: Consultant Signature Approving Authority Signature Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME"I\RLOCHM-I\LOCALS'I Tem\S r upplemenU'a wander UPRR(z).ax Page 1 Exhibit"B"—Supplemental Agreement No. 4 SCOPE OF SERVICES CITY OF RENTON SW 27th/Strander Boulevard Extension UNION PACIFIC RAILROAD REALIGNMENT—PHASE 1,SEGMENT 2A INTRODUCTION This work effort(Work Order 4) was identified as requiring a supplement in the original SW 27th/Strander Boulevard Extension agreement. This phase of the project will construct the realignment of the Union Pacific Railroad. Associated with the track realignment will be the preparation of right-of-way plans for the railroad right-of-way, wetland mitigation and associated permit, and coordination of the utilities within the railroad right-of-way. It also covers supplementing the approved NEPA Environmental Classification Summary (ECS)to cover the addition of Transit Queue jump lanes at the signalized intersections along SW 27 /Strander Blvd. GENERAL SCOPE OF SERVICES This scope of work includes preparation of contract documents including plans, specifications, and estimates (PS&E) for the final design of Union Pacific Railroad (UPRR) tracks. The final design will be based on the 30%plans prepared for the City of Renton in July, 2004. At the option of the City, the Consultant may be asked to provide construction management services for some or all of the construction contracts. ',gad WORK ORDER 4—Plans, Specifications, and Estimates for Phase 1, Segment 2A 1.0 PROJECT MANAGEMENT 1.1 Provide continuous project management administration (billing invoices, monthly progress reports, consultant/subconsultant coordination) throughout this phase of the project's duration. 1.2 Prepare, monitor, and update project schedule. Schedule will be developed using MS Project 2000. Monitor project budget. 1.3 Attend bi-weekly coordination/discussion meetings with key City staff, and attend other meetings as requested. A total of 8 meetings not included elsewhere are anticipated. Prepare and distribute meeting minutes. 1.4 Prepare a work plan at the start of project for the project including communication plan, deliverables, quality control plan and procedures for change management. 1.5 Prepare independent QA/QC plan reviews of PS&E submittals (60%, 90% and final) by senior staff Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME"I\RLOCHM"11LOCALS"Memo\Supplemem#4 Strander UPRR(2).doc Page 2 1.6 Conduct in-house technical reviews at the 60%, 90% and final levels, separate from and a minimum of one week prior to the plan reviews to analyze kw constructability and correlate plans and reports with the intent of the project and this scope of services. These reviews will be conducted with principal staff members. 2.0 UTILITY DESIGN & COORDINATION 2.1 The Consultant will coordinate with the known public and private utilities along and across the railroad right-of-way. The various utilities located within the existing UPRR right-of-way will be responsible for designing and relocating their facilities to the new right-of-way. The Consultant will provide basemaps in AutoCAD format to facilitate their relocation efforts. Items in this task may include: • Preparing and maintaining a utility coordination checklist. • Coordinating and attending up to (3) coordination meetings and (8) individual meetings with franchises and prepare meeting minutes. • Identifying potential utility conflicts and pothole locations (Note: potholing will be provided by the utility franchises). • Incorporate utility information into the plans as required for clarification. • Meet with utility companies and the City to resolve individual conflicts by either design revision or utility relocation. 2.2 The Consultant shall coordinate with Seattle Public Utility on the protection of their water mains crossing through the railroad right-of-way. It is anticipated that the existing water mains will be protected by concrete slab that will be designed and constructed as part of this contract. 3.0 AGENCY COORDINATION This element of the work includes efforts to coordinate the project development with all known project stakeholders. Known key stakeholders include the City of Renton, the City of Tukwila, Sound Transit, BNSF Railway, Union Pacific Railroad, and the Boeing Company. • Facilitate one session to be attended by all key project stakeholders. The purpose of this meeting is to bring the stakeholders up to speed on the project status and to determine issues, procedures, and processes to be followed in development of the project • Assist the City in coordination with the key stakeholders within the project vicinity. A total of 10 meetings is are assumed • Meet individually with representatives of the key stakeholders, and with representatives of each of the developed private properties to keep them informed of Now the project progress and to coordinate construction efforts. Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME"I\RLOCHM-I\LOCALS'1\Temp\SupplcmcmX4 Wander UPRR(2).doc Page 3 • • Coordinate with various public and private utilities along the route. Prepare and maintain utility coordination checklist. Coordinate and attend utility meetings. Review utility records and identify utility conflicts. 111 • The Consultant will coordinate with the UPRR on both a local staff level and the corporate level. This contract assumes two meeting at UPRR Corporate in Omaha, Nebraska. Coordination meetings with the railroads will also include structural, right-of-way, utility, easements/permits, and other issues related to the project that may require railroad review and approval. 4.0 GEOTECHNICAL INVESTIGATION 4.1 Overview This task includes drilling geotechnical borings and conducting laboratory testing to gather subsurface soil and groundwater information for the proposed new UPRR embankment. This task of work will be performed by qualified subconsultant Shannon& Wilson, Inc. Additional field explorations and testing may be required for future phases of work. This scope is for a proposed new railroad embankment generally 10 to 14 feet high and 80 to 100 feet wide (at the base) and about 5,800 feet long. One new railroad bridge at Longacres Way is also included; this bridge will be a 3-span, 72-foot-long, 34-foot-wide bridge over vehicular traffic. Two utility crossings are included; these crossings will consist of at-grade reinforced concrete pads that may be founded on deep foundations. As an alternative to deep foundations, ground improvement to mitigate settlements will be evaluated at the utility crossings. Environmental explorations, testing, and reporting for the existing UPRR embankment will be done under a separate task; information regarding this work will be forwarded to Perteet for discussion with the City of Renton. 4.2 Literature Search The literature search will be done prior to determining the proposed boring layout. We propose to review available records for existing foundations and subsurface information that could be used for the geotechnical design of the proposed bridge, utility crossings, and fill embankment. Assumptions: • Review existing geologic and geotechnical data from our files including the Sound Transit Commuter Rail Station, the City of Renton files, and other sources as available. • Review existing bridge foundation records for the adjacent BNSF Longacres Way bridge if they are available. We assume that others on the design team will be acquiring data from BNSF and will share the foundation information with us. • Revise general exploration plan as necessary based on results of the data review; inform Perteet immediately of any recommended changes and their impact on scope, schedule, and cost. • Any Phase 1 ESA information for the embankment alignment will be provided for Shannon& Wilson to review during our literature search. Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME"I\RLOCHM"1\LOCALS"I\Temp\Supplemeatd4 Smolder UPRR 121 do, Page 4 4.3 Site Visits,Boring Plan Layout, Boring Marking, and Utility Locating 44400, An initial site visit will be conducted to layout the proposed boring locations and determine access requirements. A site map, with the proposed boring locations marked, and a brief description of any access requirements/issues will then be submitted to Perteet and the City for review and approval. Following approval of the exploration plan, a second site visit will be made to mark the borings in the field with paint and/or wooden stakes. The 800-number(One Call) utility locate call will be made for all exploration locations. For the explorations on private property, a private locate will be completed. The private utility locate company will be subcontracted to Shannon& Wilson. Assumptions: • A project survey map (electronic format) will be provided prior to the boring layout site visit. • All rights of entry for site visits and field explorations will be obtained by the Consultant. • Wetlands, wetland buffers, etc will be clearly marked in the field by others prior to our site visit to layout borings. • All explorations will take place within the right of way of the proposed alignment. No explorations will be done within current railroad property (either UPRR or BNSF). • We will contact the 800-number(One Call) utility locate service at least two days prior to drilling. They will mark utilities using color-coded paint. Now 4.4 Wetland and Buffer Permitting Based on the maps that were prepared in the previous phase of work, appears that both wetland and buffer areas will be impacted by the new alignment. Geotechnical explorations are proposed within the wetland and buffer. Because the explorations, as well as access to the explorations, will disturb these areas, a Special Permission Director- Sensitive Areas Ordinance Administratively Approved Uses or Deviation permit(Special Permission Director Permit) will be required by the City of Tukwila. The City's fee for this permit costs $340. We will complete the City of Tukwila permit application, and prepare a letter explaining how the geotechnical explorations will be conducted and what measures will be taken to restore the site after the borings have been completed. We assume that the impacted wetlands and buffers will only need to be hydroseeded after the explorations are complete since these areas will be permanently impacted by the propose project. Therefore, a restoration plan is not included in our scope of services. Washington Administrative Code (WAC), which was adopted by reference in the City of Tukwila Municipal Code, includes "information collection and research" as one of the activities that are exempt under the State Environmental Policy Act(SEPA). Shannon and Wilson will prepare a letter to the City describing how the geotechnical borings in the wetland and buffer fit within this category and request a letter of exemption for this activity. We anticipate that the City will take approximately 30 days to process the Special Permission Director Permit and SEPA exemption. Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C\DOCUME'1\RLOCHM"11LOCAIS"t\Temp\Sopplemem84 Sunder UPRR(2).doc Page 5 • The explorations within the wetland will be regulated by the Clean Water Act and are authorized under Nationwide Permit#6 (NWP 6). NWP 6 authorizes"survey activities including core sampling, seismic exploratory operations,plugging of seismic shot holes and other exploratory N type bore holes, soil survey, sampling, and historic resources surveys. Fill placed for roads,pads and other similar activities is not authorized by this NWP. The NWP does not authorize any permanent structures. The discharge of drilling muds and cuttings may require a permit under Section 402 of the CWA." It is our understanding that other permits such as a Hydraulic Project Approval from Washington Department of Fish and Wildlife, or a shorelines permit will not be required. If additional work, such as other permits or a restoration plan are required we can provide a revised scope and cost estimate. 4.5 Field Explorations for New Embankment Borings will be completed to obtain geotechnical information regarding soil stratigraphy and engineering index properties. No observation wells will be installed; however, we will read monitoring wells that were previously installed during subsurface explorations for the SW 27th/Strander Boulevard bridge project. Only those monitoring wells near the railroad embankment alignment will be read; two sets of readings are included. Access to the project corridor will be over the SW 27th/Strander Boulevard at-grade railroad crossing and through two locked gates adjacent to Longacres Way. Because of the anticipated soft and loose soil deposits and high groundwater table,mud-rotary drilling methods will be used to reduce the potential for heave into the borings. Disturbed samples will be obtained from the borings in conjunction with Standard Penetration Test (SPT) sampling. SPT samples will be taken at 2.5-foot intervals to a depth of 30 feet, and every 5 feet thereafter. In addition, a few relatively undisturbed Shelby tube samples will be attempted. A geologist or engineer from Shannon& Wilson will observe the drilling full-time, collect and classify the samples, and prepare boring logs. All samples will be sealed in airtight jars, and returned to Shannon & Wilson's laboratory for testing as required, and for further reference. We will store the samples for one month following submission of our final report. After that, we will dispose of the samples, deliver the samples to you, or arrange for storage in our warehouse or at another site, depending on your written instructions. For worker safety, during drilling a photoionization detector(PID)will be used to screen for volatile organic compounds (VOCs) in the soil samples obtained above the groundwater table. Visual or olfactory observations regarding potential contamination will also be noted. If potential contamination is observed, a soil sample will be collected. With City's approval the sample could be analyzed for potential contaminants; environmental testing is currently out of this scope. Two borings will be performed at the Longacres Way bridge site. These borings will extend 120 feet below ground surface, or 30 feet into a suitable bearing layer, as identified by our field representative. If the borings need to be lengthened, the City will be notified immediately and drilling will continue. Because the proposed bridge is relatively short (72 feet), only two borings are proposed for four piers. Up to 9 additional borings will be performed along the project NIS Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension - Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME"I RLOCHM-I\LOCALS-1\Temp\Supplemem#4 Strander UPRR(2).doc Page 6 alignment. Up to five of those borings will extend to 120 feet, and up to four borings will extend to 60 feet. These depths are based on the known nearby soil conditions and the proposed width of the embankment. These borings will be spaced approximately 500 feet apart along the project alignment. Approximately 1,200 feet of clearing and grading will be required to access up to three drilling sites at the south end of the project corridor. The clearing and grading would occur through a heavily vegetated area(trees and shrubs). Permitting for clearing and grading is discussed in section 4.4 above. Assumptions: • Access through both the locked gates adjacent to Longacres Way will be provided by others. • We have included the cost of grading and clearing to access up to 3 boring sites in the drilling subcontractor's cost. • All borings will need to be accessed with a track-mounted drill rig. • Obtaining wetlands permitting and railroad rights of entry may significantly impact the field exploration schedule. • No site restoration is required even in the wetlands areas. • Boreholes will be backfilled in accordance with state and federal regulations. No patching or pavement restoration is required. • All 11 borings will be completed during the day, during the week without time restrictions. • Time estimate is based on 14 days of drilling to complete the borings. `— • No railroad flagger will be needed because all borings will be located outside of current railroad property(either UPRR or BNSF). • For the 11 borings along the proposed new embankment, no soil or groundwater contamination is currently assumed; therefore, no environmental samples are included in the scope or cost. The subcontracted driller will dispose of the "clean" cuttings. If potential contamination is observed, environmental samples will be taken and the drill cuttings containerized in drums. Shannon& Wilson will notify Perteet immediately. During testing,the drums will be stored on City of Renton property at or very near to the drill sites. Currently environmental sampling, testing, and drum disposal for the new embankment borings are not included in the scope of work or cost estimate. • Completed field exploration locations and elevations will be surveyed by others and an updated site plan will be provided to Shannon& Wilson for use in the engineering studies and report. • Pavement coring is not required. • No traffic control is required. • Multiple drill rigs will not be required to meet the schedule or for other reasons. • The driller will remove drill cuttings and drilling mud from the site and legally dispose of them. Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:ID000ME-I\RLOCHM I\LOCALS'I\Temp\Supplernenr#4 Smolder UPRR(2).doc Page 7 • 4.6 Sample Review,Laboratory Program Preparation, and Geotechnical Laboratory Testing An experienced geologist will review the soil samples and soil classifications and prepare a laboratory program. Geotechnical laboratory tests will be performed on selected samples. Laboratory testing will include natural water content determinations, grain size analyses, and Atterberg Limits to determine the index properties of the subsurface soil at the site. Where relatively undisturbed samples are obtained, consolidation and/or triaxial strength tests may be performed on selected samples to measure their engineering properties. Where significant organics are noted in the samples, organic contents may also be determined. 4.7 Engineering Studies and Report Based on the results of the field explorations and laboratory testing, a subsurface profile will be prepared along the new railroad embankment. Geotechnical engineering studies will include the new embankment fill material types, fill placement and compaction criteria, subgrade preparation, estimated embankment settlements, estimated differential settlements between the existing and proposed UPRR embankments at their connection points, estimated settlement impacts on the existing BNSF tracks due to UPRR embankment construction, stability analysis for temporary and permanent slopes, and construction sequencing. It is assumed that the railroad embankment will be designed only for static loading conditions because of the prohibitively expensive nature of doing ground improvement over such a long and wide corridor. For the access roadway that will run parallel and adjacent to the UPRR tracks on the embankment, recommendations regarding subgrade preparation will be provided; pavement design is not currently included in this scope. A Shannon & Wilson railroad design expert will review the embankment recommendations for consistency with current railroad practice. For the Longacres Way bridge foundations, vertical deep foundation capacities under both static and seismic loading conditions will be provided. The liquefaction potential analysis will include a three-level earthquake criteria consistent with AREMA;however, only one level earthquake will be used to analyze deep foundation capacities. Two deep foundation types (such as augercast concrete piles and driven steel pipe piles) and two sizes per pile type (such as 14-and 16-inch-diameter) will be analyzed for their compressive and uplift capacities under both static and seismic loading conditions. At the two utility crossings, the deep foundation analyses will focus on static vertical capacities only; it is assumed that the crossings will not be designed for seismic loading(liquefied) conditions. At the utility crossings, two deep foundation types and two sizes per pile type will be analyzed for their static compressive and uplift capacities. Utility crossings supported by deep foundations may create significant differential settlements between the crossing and the adjacent embankment. As an alternative to deep foundations, ground improvement such as geopiers and other suitable methods will be evaluated. Geopiers would reduce settlements at the utility crossings. Conceptual design for ground improvements would be completed; with a maximum of two methods evaluated. Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME-I\RLOCHM-1\LOCALS-1\Tem\s Temp upplemem04 Saander UPRR(2)dot Page 8 Assumptions: • Evaluate suitable foundation support for new railroad bridge and discuss with the project structural engineers. • Evaluate seismic design considerations related to the proposed bridge structure, including peak ground acceleration, soil profile type, and potential seismic hazards. • Liquefaction-induced downdrag would be included in the seismic analysis if appropriate. • Provide geotechnical parameters in tabular form for pile lateral resistance analysis; others will complete pile lateral resistance analysis. A single design level earthquake condition will be used for seismic conditions in the parameter table. • Estimate foundation settlements under static loading conditions. • Provide construction considerations for driven and drilled deep foundations (as appropriate). • Provide embankment construction considerations such as subgrade preparation, slope stability, settlement monitoring, and material type,placement, and compaction. • After completing preliminary engineering studies, a draft geotechnical report will be submitted during the 60 percent design phase. This draft report will include a site and exploration plan, exploration logs, geotechnical laboratory testing results, a subsurface profile along the new track alignment, and conclusions and recommendations for the new railroad embankment, Longacres Way bridge foundations, and two utility crossing foundations/ground improvements. Seven hard copies of the draft report will be provided. 41410, After receiving a compiled list of comments on the 60 percent draft report, a finalized report will be submitted during the 90 percent design phase. Cost estimate assumes that revisions to the 60 percent design report will be minor and editorial; no significant design changes requiring additional analyses are included. No additional field or laboratory testing work will be performed. Four hard copies of the 90 percent report and one pdf will be provided. 4.8 Plans and Specifications Review Plans and specifications preparation and/or review is not currently in the scope of work. 4.9 Bidder Assistance Bidder assistance is not currently in the scope of work. 4.10 Project Management and Invoicing This scope of work assumes project duration of 10 months. In addition to project management, monthly progress reports will be prepared and included in the monthly invoices. Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME'I\RLOCHM'I\LOCALS'I\Temp\Supplemcnik4 Stender UPRR(2).doc Page 9 4.11 Meetings The Shannon& Wilson project manager will attend three design meetings at the City of Renton. We assume that each meeting will last 4 hours including travel time. These meetings would occur sometime during the 60 percent design phase. 5.0 RIGHT-OF-WAY PLAN PREPERATION Using the right-of-way and property information gathered and prepared in the previous phase of work,prepare right-of-way plans and documentation for the purpose of acquiring right-of-way to relocate the UPRR railroad and vacate the existing UPRR right- of-way. The new right-of-way will be a parallel 100' strip adjacent to the BNSF right-of- way. Assumptions: • A Record of Survey right-of-way plan will be required for the project. • Right-of-way map will require no more than three sheets at 1"=100' scale(including vicinity/cover sheet). • City of Renton will provide current title reports. • City right-of-way plan review will require no more than two preliminary submittals. Research: • Acquire copies of adjacent property's legal descriptions. • Perform on-line research at County Auditor's office to acquire copies of Records of Survey and other pertinent recorded survey or legal description information. Legal Descriptions: • Analyze and calculate three property boundaries based upon Title Reports, subdivision survey previously completed and documents of record. • Prepare legal descriptions of up to three parcels for right-of-way acquisition; stamped by licensed Professional Land Surveyor. • Prepare legal descriptions of up to three railroad parcels for acquisition by City of Renton and vacation to adjoining landowner. Mapping: • Prepare 8 1/2"by 11"map for each legal description prepared above, stamped by licensed Professional Land Surveyor. • Provide 1 copy of each map to CLIENT. • Prepare Record of Survey map as required in RCW 58.09. • File original Record of Survey with County Recorder. Deliverables: • 2 copies of Record of Survey map. • One copy of each legal description and parcel map prepared and stamped by a PLS. Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME'I\RLOCHM'I\LOCALS'IITemp\Supplemen04 Strander UPRR(2).duc Page 10 6.0 WETLAND MITIGATION/PERMITTING The wetland mitigation plans and permitting will be done by qualified subconsultant David Evans and Associates, Inc. (DEA). DEA will prepare a wetland mitigation plan that will compensate for 88,083 square feet (2.02 acres) of impact to wetlands and 169,712 square feet (3.90 acres) of impact to buffers in the project area resulting from proposed roadway and railroad improvements. Mitigation design will include creation of compensatory wetland within the project area. DEA services will include 11 elements associated with the Wetland Mitigation/Permitting as follows: 6.1: Wetland Mitigation Site Survey 6.2: Wetland Mitigation Base Sheets 6.3: Conceptual Mitigation Design 6.4: Draft and Final Wetland Mitigation Report 6.5: Draft Plans (60 percent) 6.6: Plans Specifications and Estimates (90 percent and Final) 6.7: Environmental Permitting 6.8: Client Agency Coordination 6.9: Construction Monitoring 6.10: Mitigation Monitoring 6.11: Project Administration Key Assumptions and Exclusions • For the purpose of developing this scope and accompanying fee estimate, it is assumed that the completed Plans, Specifications, and Estimates (PS&E) documents will be incorporated into the set for this contract. These documents will be prepared in accord with the CITY plan/format standards. • DEA will provide on-site wetland mitigation design including creation and enhancement, to the greatest extent possible given the site opportunities/constraints. • Wetland creation will be provided on a multi-ratio replacement system established by the Department of Ecology(Ecology). As a result of the March 2006 Ecology mitigation ratios, it is expected that additional wetland mitigation will be required from what was identified in the SW 27th/Strander Boulevard Extension and SW 27th Street Corridor Improvements Project(City of Renton) Conceptual Wetland Plan (September 2004). • Additional wetland mitigation requirements that cannot be satisfied on-site will be achieved at the Springbrook Creek Wetland and Habitat Mitigation Bank. The CITY will provide DEA with mitigation ratios for use of the Springbrook Bank Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME-1\RLOCHM P LOCALS I\Temp\Supplcmem/4 Saauder UPRR(2).doc Page 11 credits in determining that wetland mitigation requirements have been satisfied for this project. • The fee assumes two rounds of review for the Draft and Final Wetland Mitigation Report. • Mitigation monitoring in excess of five years will be extra work. The elements and deliverables are as follows: 6.1 Wetland Mitigation Site Survey The Consultant will conduct site visits to verify site conditions compared to survey maps and note any additional features required for design. If necessary, the Consultant will collect additional survey data for the purposes of preparing the mitigation plan. 6.2 Wetland Mitigation Base Sheets The Consultant will prepare base sheets suitable for wetland mitigation design, using topographic maps, wetland delineation, base data, and title. DEA will prepare base sheets for wetland mitigation sites that incorporate any additional features and supplemental survey date requested under element 6.1. 6.3 Conceptual Mitigation Design The Consultant will prepare a conceptual mitigation plan that will include: an impact summary sheet, a wetland mitigation report sheet, a conceptual erosion control/grading plan, conceptual planting plans that describe the intent of the design, and lists suggested plants by plant species, size and spacing. The conceptual wetland mitigation plan will be produced in two formats suitable for submittal to the CITY and Corps. Deliverables • 5 half-size plans for CITY review and permit application. • 2 8.5-inch by 11-inch plans for the U.S. Army Corps of Engineers permit application and review. 6.4 Draft and Final Wetland Mitigation Report The Consultant will prepare a Draft Wetland Mitigation Report to include a level of design that will be suitable for inclusion with the JARPA. The report will include information from the Conceptual Wetland Mitigation Design(element 6.3). The Wetland Mitigation Report will be a standalone document that will be used for permitting purposes. The Draft and Final Wetland Mitigation Report will include the following: Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME"11RLOCHM-1\LOCALS"I1Tem\S p apPlementp4 Snander UPRR(2).doc Page 12 1. Introduction—Project background err 2. Full explanation of wetland and wetland buffer impacts 3. Proposed compensatory mitigation 4. Description of mitigation site 5. Mitigation approach 6. Impact summary sheet 7. Wetland contour grading plans 8. Wetland planting plans and details 9. Construction and planting schedules 10. Temporary erosion control plan and details for the wetland mitigation sites 11. Goals, functions, and values 12. Objectives, interim performance measures and success standards 13. References The Consultant will submit the Draft Wetland Mitigation Report to the CITY for review and comment. The Consultant will meet with reviewers and the CITY to go over the comments and discuss any design modifications that are necessary, make revisions, and resubmit the Final Wetland Mitigation Report to the CITY. The Consultant will use the Wetland Mitigation Report to prepare permit applications in support of the project and will incorporate appropriate information and reformat design drawings as necessary to complete the applications. Deliverables: • 5 copies of the Draft Wetland Mitigation Report • 5 copies of the Final Wetland Mitigation Report • Attendance at a design review meeting 6.5 Draft Plans (60 percent) The Consultant will provide draft plans, which will advance the conceptual designs represented in elements 6.4 and 6.5 to the 60 percent complete level. The Consultant will perform in-house QA/QC prior to submitting the 60 percent PS&E package to the CITY for review and comment. The CITY will consolidate all review comments into one set. The following plan sheets will be included: • Grading and habitat layout plan (4 sheets) • Project control and coordinate table (1 sheet) Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCOME-i\RLOCHM'I\LOCALS-I\Temp\Supplemcot#4 Stra,der UPRR(2).doc Page 13 • • Cross sections (1 sheet) • Planting Plan(4 sheets) .,, 11001 • Planting material list, planting details and habitat details (3 sheets) • Temporary erosion sediment control plan and details (4 sheets) • Temporary irrigation plan and details (4 sheets) Deliverables • 5 half-size copies of the draft plan sheets identified above • Opinion of Cost 6.6 Plans, Specifications, and Estimate (90 Percent and Final) The Consultant will provide final plans to advance the 60 percent complete plans in element 6.6 to the 90 percent complete level. The documents will include the special provisions and engineers estimate in addition to the plan sheets described in element 6.6. The specifications will be prepared in accord with special provisions to 2006 WSDOT APWA Standard Specifications. The Consultant will perform in-house QA/QC prior to submitting the 90 percent PS&E package to the CITY for review and comment. After the Consultant has addressed the comments, the Final PS&E documents with be submitted for review to ensure that all comments have been addressed and will then be assembled with the remainder of the project for advertisement. Deliverables • 10 half-size and 2 full size copies of(90 percent)plan sheets, engineers estimate, and special provisions. • 10 half-size and 2 full size copies of(final)plan sheets, engineers estimate, and special provisions. 6.7 Environmental Permitting The Consultant will provide environmental permitting support to prepare applications for environmental permits and approvals necessary for construction of the project. In advance of this, the Consultant will research current Ecology regulations to evaluate new wetland mitigation requirements. In addition to the delivery of the above products, the Consultant will provide up to 30 hours of support for permit coordination. Applications will be submitted for review and comment at the 60 percent complete design stage. NifiS Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME-I\RLOCHM"1\LOCAIS-1\Tan\s p uppinncorX4 Stender UPRR(2).doc Page 14 Deliverables The Consultant will prepare draft and final versions of the deliverables identified below: • Joint Aquatic Resource Permit Application (JARPA) Washington the CITY Department of Ecology, CITY, and U.S. Army Corps of Engineers. • Updated Biological Evaluation for U.S. Army Corps of Engineers Endangered Species Act compliance. 6.8 Client/Resource Agency Coordination The Consultant will coordinate directly with CITY and the resource agencies to ensure creation of a mitigation plan that will satisfy CITY and agency requirements. The Consultant will request a letter of jurisdictional determination/concurrence from the Corps for the current wetland delineation early in this process. The level of mitigation will be based on the CITY Code and WDFW and Ecology mitigation recommendations. This Element may include coordination with the WDFW, Ecology, and/or the Corps to provide a better understanding of what mitigation approach will be necessary to gain approval. 6.9 Construction Services The Consultant will assist in the implementation of the mitigation plan by providing construction observation to review and approve the construction activities and confirm the work is in substantial accordance with requirements of the plan. The activities will New include a pre-construction meeting. Observation will include a final construction inspection, and a final installation/verification letter to be sent to the CITY. Other activities that may occur include review and approval of submittals which may include sizes and condition of plant materials, construction schedules, soil amendments, verification of grade slopes and elevations, observation of construction techniques, review of plant locations,and observations of plant installation. Throughout all phases of observation, staff will maintain a written record of the work observed including filed notations of any changes to the approved plan. Should any work observed be deficient, The Consultant will advise the CITY representative so that corrective action may be initiated. Deliverables: • Final Installation/Verification Letter(submitted to CITY) 6.10 Post Construction Mitigation Monitoring The Consultant will perform a one-year warranty plant inspection of all plants (installed and verified per the approved Final Mitigation Plan) one-year after installation. The Consultant will inspect for dead, diseased, or missing plants and note the general condition of the wetland mitigation. The Consultant will prepare a letter to the CITY, documenting the results of the one-year warranty inspection, with a table of those plants that need to be replaced by the landscape contractor. Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME'I\RLOCHM I\LOCALSI1Tem\Sn p pplemrnU'4 Stender UPRR(2).doc Page 15 • The Consultant will prepare a supplemental scope of services to conduct mitigation monitoring for years 1, 2, 3, 4, and 5 after the approval of the Final Wetland Mitigation Plan five-year monitoring program. -., Deliverables: • 1-year warranty inspection Letter(submitted to CITY) 6.11 Project Administration The Consultant will provide project administration including budget and schedule management, Prime Consultant coordination internal quality assurance/quality control review of deliverables prior to submission, maintenance of records and monthly invoicing. Monthly meetings will be scheduled to review the schedule and budget. A project duration of 12 months is assumed for the monthly meetings. Deliverables: • Monthly progress reports and invoices 7.0 CONTRACT PLANS AND SPECIFICATIONS Plans will be submitted in three submittals, 60%, 90% and Final. It is assumed that the plans will fit on five "base sheets", utilizing 22"by 34" sheets at 1-inch= 50-inch scale and will be based upon 30% plans prepared previously. The 60%plans will include all necessary sheets cut. Construction details and notes may be missing from the 60% submittal. At the 90% submittal,the set will include a summary of quantities and specifications these plans will be a complete set of documents, ready for construction with only minor revisions and edits needed. Final contract plans and document will be submitted as one set of camera ready plans and specifications provided to the City for use in reproduction. ASSUMPTIONS Certain assumptions have been made in the preparation of this scope of services. They are summarized as follows: • Contractor forces will perform all construction except for track and signal/communication work within railroad rights-of-way. • Final engineering,design, and construction required to relocate fiber optic cables that may be impacted by this project are not included in this agreement. This work will be done by the respective utilities. • Track improvements will be designed in accordance with the applicable standards of the Federal Railroad Administration(FRA)and American Railway Engineering and Maintenance-of-Way Association(AREMA) and design criteria of the BNSF and UPRR. Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME-1\RLOCHM'1\LOCALS-I\Temp\Supplement/4 Suaode.UPRR(2).doc Page 16 Assumed sheet list: — COVER SHEET (1 sheet, not to scale) — LEGEND AND ABBREVIATION (1 sheet, not to scale) — TYPICAL SECTION (1 sheet, not to scale) — SURVEY AND ALIGNMENT CONTROL PLAN (1 sheet, not to scale) — EROSION/SEDIMENT CONTROL PLAN(5 sheet, 1"=20' scale) — TRACK PLANS AND PROFILES (5 SHEETS) — GRADING PLANS & SECTIONS/DETAILS (6 sheets). — DRAINAGE AND UTILITY PLANS (5 sheets). — WETLAND MITIGATION PLAN (3 sheets). — OPINION OF COST — SPECIFICATIONS The contract specifications will be a complete bid package based upon the 2006 WSDOT APWA Standard Specifications, including contract documents, amendments, special provisions, standard plans, and wage rates. 8.0 BIDDING ASSISTANCE Assist the city during the construction bidding by answering contractor questions and preparing addendums. Attend the bid opening and assist with the bid tabulations. 9.0 ARCHAEOLOGICAL MONITORING Through qualified subconsultant Northwest Archeological Associates, Inc.,the Consultant will provide the services of archaeological monitor during the drilling for the geotechnical borings to support the monitoring plan prepared as part of the earlier contract. Items of work may include the following: Preconstruction Meeting. A Principal Investigator and the monitoring archaeologist will attend a pre-drilling meeting to discuss protocols, and to explain procedures for inadvertent discoveries. Archaeological Monitoring. Archaeological monitoring will be conducted for the geotechnical borings. The archaeologist will coordinate with the drilling contractor to identify dates for monitoring, to determine acceptable protocols on-site, and the archeologist will keep daily notes to document his observations. Monitoring will be discontinued if assumptions regarding probability change once the archaeologist is able to observe subsurface soils. The archaeologist will cease monitoring once the excavation has reached a level below native soils where archaeological deposits would be expected to occur. Draft Letter Report of Findings. A draft letter report of findings will be prepared for submission to Perteet, the City of Renton and WSDOT that documents monitoring methods and results with accompanying figures and photos. Relevant comments received from the City of Renton and WSDOT, will be incorporated into the Final Letter Report of Findings. st.r Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C.\DOCUME-1\RLOCHM'1\LOCALS'I\Temp\Supplanent#4 Sander UPRR(2).doc Page 17 Final Letter Report of Findings. A final letter report of findings will be prepared for submission to the City of Renton, WSDOT, the Department of Archaeology and Historic Preservation, and the Muckleshoot and Duwamish Tribes. 10.0 NEPA ECS UPDATE The scope of the SW27th/Strander Blvd. project in Phase 2 has been expanded to include queue jump lanes at the signalized intersection. Since this addition occurred after the National Environmental Policy Act(NEPA) FONSI was issued,the environmental documents will need to be supplemental to cover any impacts from the additional project scope. The supplemental documentation will be submitted to WSDOT for review and approval from FHWA and the approving agencies. Based upon our understanding of the queue jump lanes impacts,the following supplements will need to b prepared: • Fish and Wildlife Technical Discipline Report - The Consultant will prepare a supplemental memo that reviews the impacts to fish and wildlife. A supplemental Biological Evaluation will be prepared and submitted to WSDOT/FHWA for approval. • Wetlands -The Consultant will prepare a memo documenting the increased impact to the wetlands. New mitigation areas for wetlands and buffers will be included in the memo. No formal mitigation design will be developed for the impacts associated with the queue jump lanes. At this time, it is assumed that the mitigation will occur within the wetland bank be prepared by others. • Surface Water Quantity and Quality - The Consultant will prepare a 44011 supplemental memo covering increased impervious and subsequent impacts. TIME FOR COMPLETION: The work under Supplement 4 of this contract necessary to complete the plans and specifications shall be completed by December 31, 2007 The City may authorize additional time for revisions to the construction contract plans after that date as may be required by project funding and/or construction sequencing. SUBCONSULTANTS: The following subconsultant will be used to assist in accomplishment of the work: • David Evans and Associates (DEA). — Wetland Mitigation Design & Railroad Design • Shannon& Wilson—Geotechnical Investigation • Northwest Archaeological Associates, Inc.—Cultural Resources • DMJM Harris — Peer review of railroad plans, structures, and construction sequencing Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C\DOCUME-112LOCHM-1\LOCALS'1\Temp\Supplemen04 Suwder UPRR(2).doc Page 18 MINIMUM NOTICE OF MEETING REQUIRING CONSULTANT PARTICIPATION: Consultant will normally be given a minimum of 24-hour notice of required meeting attendance. ITEMS TO BE PREPARED AND/OR FURNISHED BY THE CONSULTANT: 1. Copies of minutes of meetings. 2. Monthly progress reports and invoices. 3. Copy of work plan. 4. Copies of QA/QC documents for submittals. 5. List of requested pothole locations. 6. Five half-size copies of 60% plans and opinion of cost. 7. Ten half-size and two full size 90% PS&E submittal. 8. Ten half-size and two full size Final PS&E submittal. 9. Camera-ready plans and specifications for bid document reproduction. ITEMS TO BE FURNISHED BY THE CITY: 1. All available "As-Built" and utility information. 2. Existing right-of-way plans and legal descriptions. 3. Drafting standards for preparation of right-of-way and PS&E plans. Standards lose include CADD layer/line-type/symbol conventions, font specifications, title blocks, line weights, plot setups, CADD project file naming conventions, and survey collector codes. 4. Current amendments, State and City general special provisions, summary of quantity spreadsheet, standard item table and contract boiler plate requirements. 5. Title reports for all parcels along the corridor. 6. Printing of bid sets for advertisement. 7. Three (3) complete sets of bid documents. DESIGN CRITERIA: Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of the following: 1. AASHTO 2001, "A Policy of Geometric Design of Highways and Streets" 2. Washington State Department of Transportation, "2004 Standard Specifications for Road, Bridge and Municipal Construction" 3. Washington State Department of Transportation, "Design Manual" 4. Washington State Department of Transportation, "Materials Laboratory Outline" ,, 5. Washington State Department of Transportation, "Construction Manual" No Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:\DOCUME"1\RLOCHM"1\LOCALS"IlTemp1Supplcmcntd4 Stnndcr UPRR(2).doc Page 19 6. Washington State Department of Transportation, "Local Agency Guidelines" 7. Highway Research Board's Manual entitled "Highway Capacity" 8. FHWA and Washington State Department of Transportation, "Manual on Uniform Traffic Control Devices for Streets and Highways" 9. Standard drawings prepared by City of Renton and furnished to the Consultant shall be used as a guide in all cases where they fit design conditions 10. AASHTO "Guide for the Development of Bicycle Facilities" 11. WSDOT Highway Runoff Manual 12. WSDOT Hydraulics Manual 13. King County Surface Water Design Manual 14. Renton Standard Plans & Specifications 15. Department of Ecology Stormwater Management Manual for Western Washington, 2001 16. Union Pacific Railroad Design Standards 17. BNSF Railway Design Standards 18. American Railway Engineering and Maintenance of Way Association "Manual for Railway Engineering" Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C.\DOCUME"iRLOCHM-I\LOCALS I\Temp\Supplemend4 Sttarder UPRR(2).doc Page 20 • • teff ., XIIIBIT 1)4.-Supplement P19 i '0 .. e 1*I ;TAT FEE DETERMINATION'=Perteet, ,„.Niare ... Project:Strander Blvd.Stage I -Boeing Access to Oaksdale Client: Renton Classification Hours Rate Cost Principal-In-Charge(E-7) 68 x $54.00 = $3,672 Associate(E-6) 706 x $47.36 = $33,436 Senior Project Manager(E-5) 64 x $45.00 = $2,880 Project Manager(E-4) 130 x $34.06 = $4,428 Project Engineer(E-3) 996 x $33.00 = $32,868 Design Engineer(E-1) 596 x $25.00 = $14,900 PLS Surveyor 47 x $35.00 = $1,645 Project Surveyor 18 x $28.25 = $509 Survey CAD Tech 66 x $26.00 = $1,716 CADD Operator/Tech(T3) 498 x $30.00 = $14,940 Clerical 150 x $22.00 = $3,300 TOTAL DSC = $114,293 OVERHEAD(OH COST-including Salary Additives): OH Rate x DSC 164.88% x $114,293 = $188,447 FIXED FEE(FF): *r FF Rate X DSC 32% x $114,293 = $36,574 REIMBURSABLES: Printing $1,000 Mileage @ Current Federal Rate $1,600 CADD @$10/hr $5,640 Travel Expenses $3,000 Misc $1,000 = $12,240 SUBCONSULTANTS DEA,Inc. = $ 265,719 Shannon&Wilson = $ 122,835 Northwest Archaeological = $ 6,000 DMJM Harris = $ 30,000 MANGEMENT RESERVE _ $78,892 GRAND TOTAL: = $855,000 PREPARED BY: Dan Hansen/Peter De Boldt DATE: 22-Jun-06 Orr✓ Supplemental Agreement No. 4 SW 27th/Strander Blvd Extension- Phase 1, Segment 2A Prepared by Perteet, Inc. C:ID000ME-I\RLOCHM-I\LOCALS-11Temp\Supplement#4 Strad Str.del UPRR(2).doc Page 21 CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 2007-2012 SIX-YEAR TIP SW 27th Street/Strander Boulevard Connection Functional Classification: Minor Arterial Fund: 317 Proj.Length: 1.27 miles Proj: 12239 Type: 4-ECONOMIC DEVELOPMENT RANK: 3 CONTACT: Rob Lochmiller 425.430.7303 DESCRIPTION: STATUS: This project provides a critical four/five lane arterial that will serve as a connector to West Valley Highway The 30%design includes the environmental documents,base-mapping,road sections,and (SR-181)and East Valley Road,as well as an arterial connector to SR-167 from the south.The project will project phasing. $1,000,000 was received from the General Fund in 2003. Grants have provide a grade-separated crossing at the Union Pacific Railroad(UPRR)and Burlington Northern Sante included:TEA-21 funds of$745,563(May 2003)and$2,398(May 2005);federal Fe(BNSF)railroad tracks. Segments 1 and 2 include from West Valley Hwy to East Valley Road. discretionary funds of$679,844 and STP-N funds of$94,420 for Ph. 1,Seg.2a 100% Donated right-of-way(not shown below)includes: Boeing-$2.5 million,Tukwila-$1.2 million,Sound design(May 2006). A shared-use detention pond with the developer will lower the costs of Transit-$55,000 in addition to funded right-of-way. construction. New fuel tax shown in 2010. JUSTIFICATION: CHANGES: A new east-west arterial roadway will connect the Cities of Renton and Tukwila,and provide significant 30%design is completed on all phases. Ph. 1,Seg. 1,construction is complete,and will be congestion relief to existing arterials. The new road will provide direct access to the new Tukwila Station, paid for with approximately$3 million in bonds(in process). Both FMSIB and Sound a multi-modal center being developed immediately north of the new alignment,and to the Boeing Transit are contributing$4 million each to various elements of the project. The City was Longacres site. The eventual direct HOV connections to southbound SR-167 will provide significant awarded$684,380 of federal discretionary funds(only$274,760 allocated to-date). advantages to HOV and transit usage. By crossing under the UPRR and BNSF railroads,the new arterial Awaiting decision on$4,600,000 of STP Regional funds. $500,000 Metro mitigation will provide significant benefits to both freight mobility and to general motorists, reserve is pending Council approval. Funded :1 22,310,2011 Unfunded :1 24,979,100 Project Totals Programmed Pre-2007 Six-Year Program ITEM Programmed Spent Pre-2006 2006 Total 2007 2008 2009 2010 2011 2012 EXPENSES: Project Development 60,000 60,000 10,000 10,000, 10,000 10,000 10,000 10,000 Precon Eng/Admin 5,630,958 1,718,158 300,000 3,612,800 564,000 1,086,600 1,616,900 345,300 R-O-W(includes Admin) 275,000 275,000 108,000 167,000 Construction Contract Fee 34,202,100 34,202,100 5,250,000 5,333,000 18,743,700 4,875,400 Construction Enq/Admin 3,638,400 3,638,400 398,000 473,000 2,097,400 670,000 Other(Ph. 1,Seg. 1) 3,482,843 997,843 2,485,000 TOTAL EXPENSES 47,289,301 2,716,001 2,785,000 41,788,300 6,222,000 5,816,000 10,000 1,096,600 22,576,000 6,067,700 1 SOURCES OF FUNDS: Vehicle Fuel Tax 240,000 240,000 240,000 Business License Fee 70,000 70,000 10,000 10,000 50,000 _ Prop.Fund Bal.&Gen.Fund 2003 847,866 547,866 300,000 Grants In-Hand(State&Fed) 10,860,335 743,635 10,116,700 5,107,100 4,738,000 271,600 Mitigation In-Hand 2,440,000 557,500 1,882,500 584,900, 1,068,000 229,600 Bonds/L.I.D.'s Formed 2,799,500 867,000 1,932,500 Other In-Hand-Reserves,ST,FRB 5,052,500 552,500 4,500,000 530,000 577,000 3,393,000 Grants Proposed Mitigation Proposed L.I.D.'s Proposed Other Proposed Undetermined 24,979,100 24,979,100 18,911,400 6,067,700 TOTAL SOURCES 47,289,301 2,716,001 2,785,000 41,788,300 6,222,000 5,816,000 10,000 1,096,600 22,576,000 6,067,700 &Vander Connect°. 07131/2006 6 49 AM 5-3 DRAFT (k. ( • . APPROVED BY l FINANCE COMMITTEE REPORT CRY COUNCIL August 14,2006 Date P/5-ao06 APPROVAL OF CLAIMS AND PAYROLL VOUCHERS The Finance Committee approves for payment on August 14, 2006, claim vouchers 250780-251423 and 3 wire transfers, totaling $4,085,112.81 , and 654 direct deposits, payroll vouchers 64792- 65187, and 1 wire transfer, totaling $2,327,121.18 . Don Persson, Chair SL,/,,b‘ai Denis Law, Vice-Chair Toni Nelson, Member TRANSPORTATION/AVIATION COMMITTEE APPROVED BY COMMITTEE REPORT CITY COUNCIL August 2006 Date /`4 P200( Termination of Washington State Department of Natural Resources(DNR)Aquatic Lands Lease Agreement No. 22-090012 and acceptance of DNR Aquatic Lands Lease Agreement No. 22- A90012 (Referred July 17, 2006) The Transportation/Aviation Committee recommends concurrence in the staff recommendation to approve termination of Washington State Department of Natural Resources (DNR)Aquatic Lands Lease Agreement No. 22-090012. The Committee also recommends acceptance of the new DNR Aquatic Lands Lease Agreement No. 22-A90012 for the Will Rogers-Wiley Post Memorial Seaplane Base at the Renton Municipal Airport. The Committee further recommends that the Mayor and City Clerk be authorized to execute both lease agreements. The Committee also recommends that the resolution regarding the lease with the DNR be presented for reading and adoption. ratAtiti„, Marcie Palmer, Chair on Persson, Vice-Chair Terri Briere, ember cc: Ryan Zulauf,Airport Manager Bruce Fisher,Airport Operations Specialist Susan Campbell-Hehr/Carolyn Currie,Airport Secretary Connie Brundage,Transportation Systems Administrative Secretary . 440,Id rni_piea CITY OF RENTON, WASHINGTON RESOLUTION NO. 38071 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO THE AQUATIC LANDS LEASE NO. 22-A90012 FOR A TERM OF 30 YEARS, AND THE TERMINATION AGREEMENT OF THE OLD AQUATIC LANDS LEASE NO. 22-090012 FOR THE WILL ROGERS — WILEY POST MEMORIAL SEAPLANE BASE AS REQUIRED BY STATE LAW AND ADMINISTERED BY THE WASHINGTON STATE DEPARTMENT OF NATURAL RESOURCES (DNR). WHEREAS, on December 30, 2004, the Airport received a letter from the Washington Department of Natural Resources(DNR)requesting an updated survey of the Aquatic Lands Lease No. 22-090012. This lease authorizes both the location and use of the seaplane dock structure and is due for renewal on April 1, 2007. This lease was originally transferred from a Port District to DNR on October 1, 1984, and as of 2005, had not had a proper survey conducted to illustrate the extent of the leasehold area; and WHEREAS,in the spring of 2005, Duane Hartman&Associates, Inc., (DHA)presented an updated survey to Airport management that showed a large leasehold area. The annual rent on the size of the area in question would have been a financial hardship for the Airport to bear. Extensive Airport staff research uncovered two plots of City-owned land near the shore that was missing from past surveys. Several meetings with both DHA and DNR followed and a new survey was conducted in the fall of this same year. Additional discussions with DNR exploring the possibility of designating the Airport's seaplane base as a Public Use Facility were unsuccessful, and the language of the current lease was finalized by DNR on March 30, 2006; and WHEREAS, rent for the period of April 1, 2006, to March 31, 2007, plus a one-time financial security fee(Security Bond)to ensure full performance of the lease terms, will amount to 1 RESOLUTION NO. $2,777.91. The Lease allows for a rent adjustment every four years, with the first adjustment on April 1, 2010; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. SECTION IL The Mayor and City Clerk are authorized to enter into the Aquatic Lands Lease No. 22-A90012 for a term of 30 years, and the Termination Agreement of the old Aquatic Lands Lease No. 22-090012 for the Will Rogers—Wiley Post Memorial Seaplane Base. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1201:8/3/06:ma 2 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING CHAPTER 9-11, STREET GRID SYSTEM, OF CHAPTER 9 (PUBLIC WAYS AND PROPERTY) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" TO AMEND PROVISIONS FOR STREET NAMING. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: WHEREAS,the City has imposed a system for naming streets in which avenues that run north and south are named after cities and towns in Washington, and streets that run east and west are numbered, and all streets are given directional prefixes or suffixes with downtown Renton as the center point; and WHEREAS,the names of avenues established in the adopted code has expired and staff has been naming these roadways based on the naming convention without input from the Mayor and City Council; and WHEREAS,the City is nearing the end of a round of alphabetical naming of avenues with names of Washington cities and towns, due to the large of amount of annexation that has occurred on the East Renton Plateau; and WHEREAS,if very large areas of the Potential Annexation Area were annexed, thousands of residents would be forced to change their addresses to conform with the City's new street names; and WHEREAS,the requirement to change their addresses is frequently cited as a reason not to annex into the City; and 1 ORDINANCE NO. WHEREAS, with the establishment of geographic information systems and data NIS terminals in all emergency vehicles, the street naming convention is no longer essential to efficient and safe emergency response; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Chapter 9-11 of Title IX(Public Ways and Property) of Ordinance No. 4260 entitled"Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: 9-11-1 PURPOSE The purpose of this Chapter is to provide an address standard to facilitate consistent response by emergency services, and to provide a uniform application guideline. This street grid system will, to the extent practicable, consist of roadways running north-south or east-west and running perpendicular to one another. 9-11-2 DEFINITIONS For the purposes of this Section the following abbreviations and definitions are established: A. Abbreviations: The United States Postal Service standard abbreviations shall be used for all street name parts where abbreviations are commonly used. B. Campus Address: One address assigned to the campus. Within the campus each building shall be assigned either a number or letter. Units or individual sections within campus buildings shall be identified by number assigned by the property owner. All campus addressing shall be subject to the approval of the Fire Chief 2 ORDINANCE NO. C. Classes Of Address: There are five(5) classes of address which include situs, structure, unit, campus and mail. D. Mail Address: The mail, or mailing, address is the address used by the U.S. Postmaster. E. Private Roads: A private road with three(3)or more houses is designated according to its place on the grid. If the end of the private road cannot be easily seen from the main road, it will need to be designated, and the range of addresses located on the road indicated by sign at the main road. Planning/Building/Public Works will not install street signs on private property. F. Residential Accessory Building: A structure used for storage located on a residential lot which will not be addressed. G. Situs Address: Every platted lot shall be assigned a situs address most nearly corresponding to the expected address as if the lot contained a single structure. H. Structure Address: One address shall be assigned to each building, except residential accessory buildings. In the event of planned urban development, office park, or industrial complex which incorporates several buildings, or has the potential to add one or more buildings, provision shall be made to allow for buildings to be addressed as separate addresses, one per building. In the event address numbers are not available for more than one building, alphabetical suffixes for each building in the complex shall be applied. Structure addresses shall be expressed in whole numbers, with no fractional appendages. I. Unit Address: The unit address is the structure address plus the unit, room, or suite number. 3 ORDINANCE NO. 9-11-3 SYSTEM OF NUMBERING Addresses shall be assigned by the Planning/Building/Public Works Department according to the following criteria: A. Numbering from north to south shall progressively increase from the 100 block south of Airport Way; from south to north shall progressively increase from the 50 block north from Airport Way. B. Numbering from east to west, and west to east shall progressively increase from the 50 block bound by Hardie and Rainier Avenues. C. Along all avenues, or roadways, running northerly and southerly, those lots on the easterly side thereof shall take even numbers, and those lots on the westerly side thereof shall take odd numbers. Along all streets, or roadways, running easterly and westerly, those lots on the northerly side thereof shall take even numbers and those lots on the southerly side thereof shall take odd numbers. D. In the case of a winding or curvilinear roadway, such roadway shall be designated as an avenue, street, drive, lane, road, court, or circle, and, the predominant direction either north-south or east-west determined. In such case the odd-even address convention shall be applied consistently along the entire length of the roadway. E. Each block or equivalent is allotted one hundred (100)numbers in sequence on each street or avenue based upon the City grid system established herein, except between South 6th Street and North 12th Street within which boundaries each block is allotted fifty(50) numbers in sequence. Despite the grid system, the numbering will begin at the actual roadway intersections as constructed. 4 ORDINANCE NO. F. Approved numbers or addresses as issued by the Planning/Building/Public Works Department shall be placed on all new and existing buildings in such a position as to be plainly visible and legible from the roadway fronting the property, or in a location approved by the Fire Chief. Said numbers shall contrast with their background. G. All numbers placed on buildings shall be block style. Numbers placed on single- family residential dwellings shall be a minimum of four inches (4") in height. Numbers for multi-family residential, neighborhood commercial or small business structures with fifty foot (50')or less setback shall be a minimum of six inches(6") in height; and for such structures with more than fifty foot(50')setback, numbers shall be from eight to twelve inches(8" to 12") in height. Numbers for large commercial or industrial structures with one hundred foot(100')or less setback shall be a minimum of eighteen inches (18")in height; and for such structures with more than one hundred foot(100') setback, numbers shall be a minimum of twenty four inches (24")in height. Whenever a building is situated more than fifty feet(50')from the road, or when the view of the building is blocked, the number shall be conspicuously placed on a post, gate, fence, tree, etc. This placement must be somewhere in an arc within thirty feet (30')from where the center of the driveway or access meets the road. It shall be posted in such a way so that the address placard is parallel with the main roadway or visible when accessing from either direction. It shall be at a height of between four(4')and six feet(6')from the level of the road. On roads that may be accessed from only one direction, the placard may be posted perpendicular to the main roadway in such way that it is clearly visible when being approached by emergency responders. Addressable entities other than buildings, such as recreational lots or standalone 5 ORDINANCE NO. utility sites, shall display the address at the access or driveway in the same manner as a building Noe located more than fifty feet (50')from a roadway. 9-11-4 AREA DIVISIONS For purposes of establishing a coordinated system in the City, the City shall be divided into six(6)parts: northwest, north, northeast, southeast, south, and southwest. These parts are defined as follows: A. The boundaries of the northwest area shall be the westerly City limits on the west; Renton Avenue on the south; Rainier Avenue on the east; and the northerly City limits on the north. B. The boundaries of the north area shall be Rainier Avenue on the west; the line running along Airport Way from Rainier Avenue to Logan Avenue, thence northerly along Logan Avenue to the center of the Cedar River, then southeasterly along the centerline of the Cedar River to Interstate 405 on the south; Interstate 405 on the east; and the northerly City limits on the north. C. The boundaries of the northeast area shall be Interstate 405 on the west; the line running southeasterly along the Maple Valley Highway from its intersection with Interstate 405 to the southwest corner of Monterey Terrace, thence easterly along the south line of Monterey Terrace and its easterly extension to the east line of Section 17, Township 23 North, Range 5 East, W.M., thence northerly along said line four hundred forty feet (440')more or less to the east-west center line of said section, thence easterly along the easterly extension of said center line to the City limits, on the south; the easterly City limits on the east; and the northerly City limits on the north. 6 ORDINANCE NO. D. The boundaries of the southeast area shall be the line running from the intersection of the Maple Valley Highway with Interstate 405 southerly along Interstate 405 to the intersection with the center line of the Cedar River, thence along said center line to the intersection with the northerly extension of Jones Avenue, thence southerly along said extension and along Jones Avenue to the southerly City limits on the west; the southerly City limits on the south; the easterly City limits on the east; and the southern boundary of the northeast area on the north. E. The boundaries of the south area shall be the State Route 167 and Rainier Avenue on the west; the southerly City limits on the south; the westerly margin of the southeast area on the east; and the southerly margin of the north area on the north. F. The boundaries of the southwest area shall be the westerly City limits on the west; the southerly City limits on the south; the State Route 167 and Rainier Avenue on the east; and Renton Avenue on the north. G. Within each of the six(6) areas, streets shall be labeled with the corresponding directional prefix, and avenues shall be labeled with the corresponding directional suffix. Other roadways within each of the six(6) areas shall be labeled with either the area prefix or suffix depending upon whether they run predominantly east-west or north-south respectively. H. There are two exceptions to these divisions: a. The West Hill, an area bounded by Southwest Sunset Boulevard and Martin Luther King Junior Way on the south, the Seattle city limits on the north, Rainier Avenue North on the east and Interstate 5, and the Union Pacific Railroad right of way on the west, where streets were historically designated as"south" based on Seattle as their geographic focus; and 7 ORDINANCE NO. b. The East Renton Plateau, an area east of Interstate 405, bounded by May Creek and Southeast May Valley Road on the north, and Maple Valley Highway on the south, where streets were historically designated"southeast." I. The following abbreviations shall be used as prefixes or suffixes: Northwest: NW North: N Northeast: NE Southeast: SE South: S Southwest: SW 9-11-5 ROADWAY NAMES A. The following convention shall be used to designate City roadways. It is not intended to name every roadway existing within the current City;the intention of this Section is to clearly establish the grid. B. North-south roadways, beginning at Rainier Avenue, shall be named consecutively: Easterly Westerly Lake Hardie Davis Taylor Shattuck Maple Whitworth Lind Morris Stevens 8 ORDINANCE NO. Smithers Seneca Now Burnett Earlington Williams Raymond Wells Thomas Main Pacific Mill Powell Cedar Oakesdale Renton Naches Grant High Jones Kennewick Now Lincoln Monterey Aberdeen Blaine Camas Dayton Edmonds Ferndale Glenwood Harrington Index Now9 ORDINANCE NO. Jefferson Kirkland Lynnwood Monroe Newport Olympia Pierce Queen Redmond Shelton Tacoma Union ,4401 Vashon Whitman Anacortes Bremerton Chelan Duvall Elma Field Graham Hoquiam Ilwaco 10 ORDINANCE NO. Jericho Kitsap Lyons Mt. Baker Nile Orcas Pasco Quincy Rosario Shadow Toledo Underwood Vantage Wapato Yakima Zillah C. East-west roadways shall be named northerly and southerly from the main east- west division line as identified in Area Divisions, Section 9-11-4. Northerly from said division line, each grid shall increase from North 1st Street through North 11th Place alternately 1st Street, 1st Place, . . . 11th Street, 11th Place, thereafter the grid shall numerically increase incrementally to the City limits as North 12th Street, North 13th Street, etc. Southerly from said division line, each grid shall increase from South 1st Street through South 5th Place alternately 11 ORDINANCE NO. as north of said division, thereafter the grid shall numerically increase incrementally to the City limits. D. Newly constructed streets shall be considered extensions of the existing street to which they connect. If the new street connects a street named under the convention outlined above to one established prior to annexation, the new segment of street should be given the Renton name until it connects to an existing street at an existing intersection. For example, a newly constructed segment of Powell Avenue Southwest that connects to 82nd Avenue South shall be named Powell Avenue Southwest. 9-11-6 ANNEXATIONS A. In the event of annexation, the existing name of the street and existing address numbers shall remain, with the following exceptions: 1. In the area of the East Renton Plateau east of Interstate 405,west of 160th Ave SE, and bounded by Southeast May Valley Road/Northeast 31st Street on the north and Maple Valley Highway on the south: Avenues or roadways running north and south, and streets or roadways running east and west, shall be renamed and renumbered according to the roadway names outlined above. Once all of the names specifically designated in 9-11-5B have been assigned, the existing roadway names shall be retained with the following exceptions and clarifications: a. Segments of 156th Avenue Southeast, south of Northeast 4th Street/Southeast 128th Street; Southeast 142nd Place, between 154th Avenue Southeast/Toledo Avenue Southeast; and 154th Place Southeast; shall be renamed Vantage Boulevard; 12 • ORDINANCE NO. b. Vesta Avenue Southeast shall be renamed and renumbered as 156th Avenue SE until all segments of 156th Ave SE, north of SE 136th Street/NE 2nd Court and south of SE 128th Street/NE 4th Street are annexed into the City of Renton; c. Segments of 156th Avenue Southeast, south of the intersection with Southeast 142nd Place, shall be renamed Vantage Court Southeast; d. Segments of 156th Avenue Southeast, north of Northeast 4th Street/ SE 128th Street, shall be renamed Vantage Place Northeast; e. Southeast May Valley Road shall retain its current naming and numbering; f. The segment of Northeast 31d Street that was formerly Southeast May Valley Road shall be renamed and renumbered to restore the original addressing system; g. Segments of 68th Avenue South, south of Martin Luther King Way, New shall be renamed Monster Road Southwest; and h. Segments of Southeast Carr Road, Southeast 179th Street, Southeast 176th Street, and Southeast Petrovitsky Road shall be renamed Southeast Carr Road west of 108th Avenue Southeast and Southeast Petrovitsky Road east of 108th Avenue Southeast. 2. Segments of Southeast Renton-Maple Valley Highway shall be renamed Maple Valley Highway. B. In the event of a street name change, staff assigned by the Planning/Building/ Public Works Administrator shall immediately notify all property owners, utilities, the U.S. Postmaster,police, fire, and emergency services of the changes. Property owners shall be notified of additional requirements to change structure address numbers to conform with this Code. 13 ORDINANCE NO. 9-11-7 CHANGE OF ADDRESS Noird The owners of an interest in any real estate abutting upon any roadway within the City may petition the City for a change of address, with the exception that addresses within subdivisions and short subdivisions recorded since 1993 shall not change unless deemed a life safety hazard by the Fire Marshal. The petition shall include payment of one hundred dollars ($100.00)to defray the administrative costs of processing. 9-11-8 RESOLUTION OF CONFLICT In the event of a conflict or an inability to make practical application of any portion of this Section, the issue shall be resolved by a determination by the Planning/Building/Public Works Administrator. 9-11-9 EXCEPTIONS Any deviation from this Code must be approved by the City Council. .44010 SECTION H. The City Clerk is authorized and directed to file this ordinance as provided by law, and a complete copy of said document likewise kept on file with the office of the City Clerk of the City of Renton. SECTION III. This ordinance shall be effective upon its passage, approval and five days after publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk ,4100 14 • ORDINANCE NO. APPROVED BY THE MAYOR this day of , 2006. 'err Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1277:8/08/06:ma New 15 /51k Ar&ri g 7/ °4 do/O g /1406 CITY OF RENTON, WASHINGTON ORDINANCE NO. 507/7 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE 2006 BUDGET BY CREATING A REVENUE ACCOUNT FOR RECEIPT OF FUNDS FROM THE HUD BEDI GRANT #B-02-SP-WA-0758 IN THE AMOUNT OF $300,000 GRANTED TO THE CITY, TO REIMBURSE EXPENSES UNDER CAG-05-127 WITH HDR ENGINEERING FOR $50,000 AND CAG-05-097 WITH WSDOT, PROJECT CGA4310 FOR $250,000, AND DECLARING AN EMERGENCY. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN BUDGET AUTHORITY AS FOLLOWS: SECTION I. Appropriation in the General Governmental Fund is hereby increased as follows: Funds 2006 Budget 2006 Adjusted Original Increase Budget Budget R000.000000.023.3310.0014.20.000000 0 $300,000 $300,000 E000.000000.023.5580.0080.41.000000 0 $50,000 $50,000 E000.000000.023.5580.0080.52.000000 0 $250,000 $250,000 Source of funds: HUD BEDI GRANT#B-02-SP-WA-0758 SECTION II. Incoming Revenue and contract expenditures are hereby added to the 2006 budget. SECTION III. An emergency is hereby declared and this ordinance shall become effective immediately upon its passage and approval. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk 1 r- ORDINANCE NO. APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1274:7/21/06:ma 2