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Home My WebLink AboutCouncil 12/04/2006 rr AGENDA RENT( NN CITY COUNCIL *REVISED* Lel REGULAR MEETING December 4,2006 Monday, 7 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION: Forty Assets Month- December 2006 4. PUBLIC HEARINGS: a. Extension of moratorium on sewer availabilities for new subdivisions in the East Renton Plateau Potential Annexation Area for an additional six months(continued from 11/27/2006) b. 2007 Budget c. Allowance of private surface water systems in geologically hazardous areas ' 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer,please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be roved for further discussion if requested by a Comcilrnember. • a. Approval of Council meeting minutes of 11/20/2. : Co concur. R' b. Approval of Council meeting minutes of 11/27/2006. Council concur. c. City Clerk reports bid opening on 11/16/2006 for CAG-06-165,Tiffany Park Activity Building; four bids; engineer's estimate $316,000; and submits staff recommendation to award the contract to low bidder,Danneko Construction, in the amount of$448,147.20 (budgeted amount $355,000). Refer to Finance Committee for discussion of funding. d. Community Services Department recommends approval of an agreement with the State Department of Natural Resources for a grant in the amount of$10,000 to be used in the development of a forestry ordinance. Council concur. (See 10.b. for resolution.) e. Court Case filed by Curman Sebree, 1191 2nd Ave., 18th Fl., Seattle, 98101, on behalf of Ronald W. Hemphill and Tina Marie Hemphill. Mr. Hemphill, a City of Renton employee, alleges workplace discrimination, retaliation, and defamation. Refer to City Attorney and Insurance Services. f. Economic Development,Neighborhoods and Strategic Planning Department recommends approval to extend the sunset clause to 12/31/2009 for accepting applications for the Multi- Family Housing Property Tax Exemption Program. Council concur. (See 10.a. for ordinance.) g. Finance and Information Services Department recommends approval of an addendum in the amount of$211,305 to CAG-98-022,agreement with New World Systems Corporation, to upgrade the Police Department's existing records management system. Council concur. h. Finance and Information Services Department recommends approval of an agreement in the 1/400, amount of$49,179 with Granicus, Inc. for software,training, and service for Internet video streaming of meetings: Council concur. i. Fire Department requests approval to use$12,500 from 2006 year-end fund balance for the Renton Heart Month campaign in February 2007. Council concur. (See 10.b. for ordinance.) (CONTINUED ON REVERSE SIDE) j. Transportation Systems Division recommends approval of the preferred alternative for the Airport Layout Plan,which is the main component of the 1997 Airport Master Plan. Refer to Transportation(Aviation)Committee. k. Transportation Systems Division recommends approval of Supplemental Agreement#6 to CAG- 03-131,agreement with Berger/Abam Engineers, Inc.,for design services in the amount of $482,000 for the Duvall Ave.NE Widening Project. Approval is also sought to transfer $388,800 from the project's roadway construction budget to the design budget for this project. Refer to Transportation(Aviation)Committee. 1. Transportation Systems Division recommends approval of an agreement with Washington State Department of Transportation regarding cost sharing for the Maple Valley Hwy. (SR-169) Improvements Project,Phase 2. Refer to Transportation(Aviation)Committee. m. Utility Systems Division recommends approval of an agreement in the amount of$234,292 with HDR Engineering,Inc. for the Well 5A Water Treatment Improvements Phase II Project pre- design. Council concur. 8. CORRESPONDENCE 9. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk(*)may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Committee on Committees: 2007 Council Committee Assignments b. Committee of the Whole: 2007 Budget Deliberations*; Legislative Priorities c. Finance Committee: 2006 Year-End Budget Amendment Ordinance* 10. RESOLUTIONS AND ORDINANCES Resolutions; a. Establishing facts, extending a moratorium on sewer availability for new subdivisions within the East Renton Plateau Potential Annexation Area, and establishing a termination date(see 4.a.) b. Agreement with Natural Resources for forestry ordinance development grant(see 7.d.) * Ordinances for first reading: a. Extending sunset clause for multi-family housing property tax exemption(see 7.f.) b. 2006 Budget amendment to transfer funds for Renton Heart Month activities(see 7.i.) c. 2006 year-end budget amendments(see 9.c.) d. 2007 annual City of Renton Budget(see 9.b.) e. Establishing property tax levy for 2007(see 9.b.) f. Henry Moses Aquatic Center rates and fees (see 9.b.) g. Facilities and recreation rates and fees(see 9.b.) Added h. Golf course greens fees, driving range fee and lesson fees(see 9.b.) 11. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 12. AUDIENCE COMMENT 13. EXECUTIVE SESSION(property acquisition) 14. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Chambers 4601 4:30 p.m. 2007 Budget Deliberations; 2007 Legislative Priorities RENTON CITY COUNCIL Regular Meeting December 4, 2006 Council Chambers Monday, 7 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF RANDY CORMAN, Council President; DON PERSSON; MARCIE PALMER; COUNCILMEMBERS TERRI BRIERE; DENIS LAW; DAN CLAWSON; TONI NELSON. CITY STAFF IN KATHY KEOLKER,Mayor;JAY COVINGTON, Chief Administrative ATTENDANCE Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN,Planning/Building/Public Works Administrator; JENNIFER HENNING, Current Planning Manager; ALEX PIETSCH,Economic Development Administrator; TERRY HIGASHIYAMA, Community Services Administrator; LESLIE BETLACH, Parks Director; PETER RENNER, Facilities Director; MICHAEL BAILEY, Finance and Information Services Administrator; MARTY WINE,Assistant CAO; PREETI SHRIDHAR, Communications Director; CHIEF I. DAVID DANIELS and DEPUTY CHIEF CHUCK DUFFY,Fire Department; CHIEF KEVIN MILOSEVICH and COMMANDER DAVID LEIBMAN, Police Department. PROCLAMATIONS A proclamation by Mayor Keolker was read declaring the month of December Forty Assets Month - 2006 to be "Forty Assets Month" in the City of Renton and encouraging all December 2006 citizens to join in this active partnership hereby named "Show Your Assets Renton!"benefiting children,youth, families, and, ultimately, each one of us. MOVED BY LAW, SECONDED BY NELSON, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. Marcie Maxwell accepted the proclamation with appreciation on behalf of the Forty Assets leadership team. She explained that the team is comprised of community members, organizations, and businesses whose mission is to identify and celebrate existing "Assets" for children and youth and to encourage and support the establishment and growth of"40 Developmental Assets" throughout the community. Susan Richards with Communities in Schools of Renton also expressed appreciation for the proclamation. Added A proclamation by Mayor Keolker was read declaring the month of December Entrepreneurship Month- 2006 to be "Entrepreneurship Month" in the City of Renton and encouraging all December 2006 citizens to join in this special observance. MOVED BY LAW, SECONDED BY PERSSON, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. Hazen High School DECA students Alice Yankov (Entrepreneurship Project Member) and Miranda Tran(Vice President of Community Relations for DECA Area 4) accepted the proclamation. PUBLIC HEARINGS This being the date set and proper notices having been posted and published in Utility: Sewer Moratorium in accordance with local and State laws, Mayor Keolker opened the public hearing East Renton Plateau PAA to consider extending the moratorium on sewer availabilities for new subdivisions within the East Renton Plateau Potential Annexation Area(PAA) for an additional six months. The current moratorium expires 12/5/2006. Economic Development Administrator Alex Pietsch explained that the moratorium was enacted in June 2005 in response to a citizen group, Citizens' Alliance for a Responsible Evendell (CARE). He indicated that Council December 4,2006 Renton City Council Minutes Page 426 supported the CARE request to let citizens determine the election outcome regarding the Preserve Our Plateau Annexation prior to providing sewer outside the City. Mr. Pietsch noted that the annexation election has been set for 2/6/2007. Since the last moratorium extension,Mr. Pietsch stated that no formal applications for sewer service are pending, and that five to six property owners representing approximately 100 new units have been in informal discussions with sewer utility staff. He pointed out that although the annexation area boundary does not encompass the entire East Renton Plateau PAA, staff recommends that the moratorium continue to cover the entire PAA. Mr. Pietsch reviewed the differences between King County and Renton development standards for the area,pointing out that Renton does not allow multi-family uses. He noted the discrepancy in the way each jurisdiction calculates density, explaining that the City uses net density and King County uses gross density. Concluding, Mr. Pietsch said staff recommends that Council extend the existing moratorium for an additional six months. Public comment was invited. Gwendolyn High, 13405 158th Ave. SE,Renton, 98059, introduced herself as the president of CARE,which is the proponent of the Preserve Our Plateau Annexation. In regards to the differences between King County and Renton development standards, she noted that in addition to the density calculation difference, King County also allows the transfer of developmental rights. Ms. High encouraged Council to extend the moratorium. There being no further public comment, it was MOVED BY CLAWSON, SECONDED BY NELSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. (See page 431 for resolution.) Budget: 2007 Annual City of This being the date set and proper notices having been posted and published in Renton accordance with local and State laws,Mayor Keolker opened the public hearing to consider the City of Renton 2007 Budget. Michael Bailey, Finance and Information Services Administrator, indicated that this is the second and final public hearing on the proposed 2007 Budget. Public comment was invited. Inez Petersen,PO Box 1295, Renton, 98057, expressed her hope that sufficient funds have been set aside in the budget for City sidewalk improvements, especially in the Highlands area. Additionally,Ms. Petersen pointed out that the Administration is well paid, and questioned why so many services are outsourced. Expressing concern regarding the City's use of consultant services, she stated that the amount of outsourcing should be limited. Susan Richards, Communities in Schools of Renton (CISR) Executive Director, 1055 S. Grady Way,Renton, 98057,voiced her appreciation for the City's support for human services in the Renton community. Pointing out that CISR focuses on supporting children's success in school and life, she stated that the City's commitment to human services is making a difference for CISR and for everyone who is served by City-funded programs. Dan McDougall-Treacy, Homeless Family Services Director for Valley Cities Counseling, 2704 I St.,Auburn,98002, stated his appreciation for the 1 percent for human services funding commitment in the 2007 Budget. Noting that December 4,2006 Renton City Council Minutes Page 427 family homelessness is a growing problem in King County,Mr. McDougall- Treacy described the services provided by the organization, including mental health and chemical dependency outreach. Alisha Mark,King County Sexual Assault Resource Center(KCSARC)Board Member, 3625 NE 10th Ct.,Renton, 98056, thanked the City for its support of human services. She indicated that KCSARC has served the Renton community for 30 years, and is committed to continue serving victims and families of sexual assault. Correspondence was read from Kathleen Southwick, Crisis Clinic Executive Director, 1515 Dexter Ave. N., Seattle, 98109, supporting the inclusion of the additional $157,000 in human services funding in the 2007 Budget. Pointing out that the Crisis Clinic's 24-hour crisis line was not included in the funding recommendations, she expressed her hope that the inclusion of the additional funding will allow the City to continue to support the crisis line. Correspondence was read from Denise Klein, Senior Services Executive Director, 2208 2nd Ave., Seattle, 98121, expressing appreciation for the recommended funding for the Senior Services'Meals on Wheels and Volunteer Transportation programs in 2007 and 2008. There being no further public comment,it was MOVED BY LAW, SECONDED BY NELSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. Development Services: Private This being the date set and proper notices having been posted and published in Stormwater Utilities in accordance with local and State laws, Mayor Keolker opened the public hearing Geologically Hazardous Areas to consider revisions to the critical areas regulations of City Code to allow private surface water systems to be installed and discharge in geologically hazardous areas,when such utilities would reduce erosion and improve slope stability. Jennifer Henning, Current Planning Manager,reported that only publicly- owned surface water facilities may develop and install conveyance pipes on steep slopes. She explained that a public utility can run a stormwater line down a steep slope and disperse water at the bottom,but a private developer must disperse stormwater at the top of the slope and risk erosion, landslides, and slope instability. Pointing out that development in critical areas is prohibited unless exempted by City Code, Ms. Henning stated that staff recommends allowing private stormwater facilities the same exemption as public stormwater facilities. She indicated that staff will conduct a SEPA environmental review of the matter, and then present the related ordinance for first reading. Public comment was invited. There being none, it was MOVED BY LAW, SECONDED BY CORMAN, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2006 and beyond. Items noted included: * Washington State Department of Transportation and the City of Renton will hold a Springbrook Creek Wetland and Habitat Mitigation Bank project December 4,2006 Renton City Council Minutes Page 428 kick-off event on December 7,at the project site(800 SW 27th St.). The project will re-establish and enhance more than 130 acres of wetlands in the Renton area. * During December, the City of Renton will be conducting a community telephone survey in Renton and surrounding areas to identify current and future residents'needs and interests related to cable television operations and programming. The survey is part of the City's cable television franchise review process. * Two Salvation Army "Giving Trees" are on display with gift tags at Renton City Hall and the Renton Community Center. Select a gift tag and experience the joy of giving by returning it taped to an unwrapped gift,to either location,by December 18. AUDIENCE COMMENT Inez Petersen,PO Box 1295, Renton, 98057,praised the Communities in Citizen Comment: Petersen- Schools of Renton organization and the 40 Assets program. She announced the Various Highlands Community Association's Christmas Family Sock Hop on December 16 at the Highlands Neighborhood Center. Additionally, she said the recent appeal filed will have no bearing on duplex owners who want to improve their duplexes. Ms. Petersen displayed photographs showing an unimproved duplex and a duplex that has undergone improvements. Citizen Comment: Daniel - Due to the limited English of Khaimou Daniel,4014 NE 7th Ct., Renton, Violation Notice re Pigeon 98056, Chief Administrative Officer Jay Covington explained that Mr. Daniel's Keeping received an order to correct from the City due to the keeping of pigeons. Planning/Building/Public Works Administrator Gregg Zimmerman clarified that City Code sets a limit of three pets in the zone where Mr. Daniel's lives; therefore, Mr. Daniels is asking for Council's consideration of the matter. Council President Corman noted the confusion regarding the intent of City Code for situations such as the keeping of four fish in an aquarium or four birds in a cage. Mayor Keolker stated that the Administration will investigate the matter and report back to Council. Citizen Comment: Rider- Susan Rider, 1835 NE 20th St., Renton, 98056, speaking on behalf of the 2006 Comprehensive Plan Kennydale Creek Areas Alliance, thanked Council for making the decision to Amendments,Kennydale protect the peat wetland system. She disagreed with a suggestion made by a Blueberry Farm citizen at last week's Council meeting to raise the appeal fee to $500, saying that the high fee would prevent her and others from having a voice in City affairs. Requesting that Council deny the rezone of the Kennydale Blueberry Farm,Ms. Rider stated the current Resource Conservation zoning is the most appropriate for this unique and fragile property, which is the heart of the wetland system. Citizen Comment: McOmber- Howard McOmber,475 Olympia Ave. NE,Renton, 98056, invited everyone to East Renton Plateau PAA the Highlands Community Association's Christmas Family Sock Hop on Future Zoning December 16. On another topic, Mr. McOmber stated that R-1 zoning is not realistic for the East Renton Plateau Potential Annexation Area. He indicated that a developer wants to build 70 units on 30 acres in the vicinity of 171st Ave. SE and SE 138th St., and suggested that Council keep an open mind when reviewing the prezoning for the area. Citizen Comment: Livengood- Elaine Livengood, 511 S. 19th St.,Renton, 98055, expressed concern about the Airport-Related Noise increase in noise if more corporate jet traffic is allowed at the Renton Municipal Airport. Noting that she lives at the top of Talbot Hill, she asked that the effect of the noise on residents be taken into consideration. December 4,2006 Renton City Council Minutes Page 429 Citizen Comment: Puckett- Iola Puckett, 15270 Pine Dr.,Renton, 98058, asked to be made a party of record Maplewood Addition on the matter of the Maplewood Addition Annexation. Annexation CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of 11/20/2006. Council concur. 11/20/2006 Council Meeting Minutes of Approval of Council meeting minutes of 11/27/2006. Council concur. 11/27/2006 CAG: 06-165, Tiffany Park City Clerk reported bid opening on 11/16/2006 for CAG-06-165, Tiffany Park Activity Building, Danneko Activity Building; four bids; engineer's estimate $316,000; and submitted staff Construction recommendation to award the contract to low bidder, Danneko Construction, in the amount of$448,147.20 (budgeted amount$355,000). Refer to Finance Committee for discussion of funding. Community Services: Forestry Community Services Department recommended approval of an agreement with Ordinance Development, State the Washington State Department of Natural Resources for a grant in the Natural Resources Grant amount of$10,000 to be used in the development of a forestry ordinance. Council concur. (See page 431 for resolution.) Court Case: Ronald W Court Case filed by Curman Sebree, 1191 2nd Ave., 18th Fl., Seattle, 98101, on Hemphill &Tina Marie behalf of Ronald W. Hemphill and Tina Marie Hemphill. Mr. Hemphill, a City Hemphill, CRT-06-005 of Renton employee, alleges workplace discrimination,retaliation, and defamation. Refer to City Attorney and Insurance Services. Planning: Multi-Family Economic Development,Neighborhoods and Strategic Planning Department Housing Property Tax recommended approval to extend the sunset clause to 12/31/2009 for accepting Exemption, Sunset Clause applications for the Multi-Family Housing Property Tax Exemption Program. Extension Council concur. (See page 431 for ordinance.) Police: Records Management Finance and Information Services Department recommended approval of an System,New World Systems addendum in the amount of$211,305 to CAG-98-022, agreement with New Corporation,CAG-98-022 World Systems Corporation, to upgrade the Police Department's existing records management system. Council concur. Finance: Internet Video Finance and Information Services Department recommended approval of an Streaming, Granicus agreement in the amount of$49,179 with Granicus, Inc., for software, training, and service for Internet video streaming of meetings. Council concur. Fire: Renton Heart Month Fire Department requested approval to use $12,500 from 2006 year-end fund Activities, Budget Amend balance for the Renton Heart Month campaign in February 2007. Council concur. (See page 431 for ordinance.) Airport: Airport Layout Plan Transportation Systems Division recommended approval of the preferred Update alternative for the Airport Layout Plan, which is a main component of the 1997 Airport Master Plan. Refer to Transportation (Aviation) Committee. Transportation: Duvall Ave Transportation Systems Division recommended approval of Supplemental NE Improvements, Agreement#6 to CAG-03-131, agreement with Berger/Abam Engineers, Inc., Berger/Abam Engineers for design services in the amount of$482,000 for the Duvall Ave. NE Widening Project. Approval was also sought to transfer$388,800 from the roadway construction budget to the design budget for this project. Refer to Transportation (Aviation) Committee. December 4,2006 Renton City Council Minutes Page 430 Transportation: Maple Valley Transportation Systems Division recommended approval of an agreement with Hwy Improvements Phase 2, Washington State Department of Transportation regarding cost sharing for the WSDOT Maple Valley Hwy. (SR-169) Improvements Project,Phase 2. Refer to Transportation (Aviation)Committee. Utility: Well 5A Water Utility Systems Division recommended approval of an agreement in the amount Treatment Improvements of$234,292 with HDR Engineering, Inc. for the Well 5A Water Treatment Phase 2, HDR Engineering Improvements Phase II Project pre-design. Council concur. MOVED BY CORMAN, SECONDED BY CLAWSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. UNFINISHED BUSINESS Council President Corman presented a Committee of the Whole report Committee of the Whole regarding Renton's 2007 legislative priorities. The Committee concurred with Legislature: 2007 Council the recommendation of the Administration to adopt the 2007 legislative Legislative Priorities priorities as presented. Topics include streamlined sales tax,requested capital budget funding for the Sam Chastain Trail, other infrastructure funding, economic development tools, transportation, annexation policy, automobile theft,removal of derelict vessels from Lake Washington, and other issues that will be tracked throughout the Legislative Session. The Committee further authorized the Administration to work with other agencies and the Legislature regarding these issues and initiatives on its behalf. MOVED BY CORMAN, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Finance Committee Finance Committee Chair Persson presented a report recommending adoption of Budget: 2006 Year-End the 2006 Year-End Budget Amendments Ordinance,which appropriates funds Amendments from fund balance and new revenue increasing 2006 expenditures in various funds and departments. This ordinance increases the 2006 Budget by $1,031,418 to a new total of$215,341,581. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 431 for ordinance.) Committee on Committees Council President-elect Nelson presented a Committee on Committees report Council: 2007 Committee recommending the following Council committee chairmanships and committee Assignments assignments for 2007: Community Services Committee: Randy Corman, Chair; Marcie Palmer,Vice Chair; Terri Briere, Member. Finance Committee: Don Persson, Chair; Denis Law, Vice Chair; Dan Clawson, Member. Planning and Development Committee: Terri Briere, Chair; Dan Clawson,Vice Chair; Marcie Palmer, Member. Public Safety Committee: Denis Law, Chair; Don Persson,Vice Chair; Randy Corman, Member. Transportation(Aviation) Committee: Marcie Palmer, Chair; Randy Corman, Vice Chair; Don Persson, Member. Utilities Committee: Dan Clawson,Chair; Terri Briere, Vice Chair; Denis Law, Member. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. December 4,2006 Renton City Council Minutes Page 431 RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES Resolution#3845 A resolution was read establishing facts, extending a moratorium on sewer Utility: Sewer Moratorium availability for new subdivisions within the East Renton Plateau Potential in East Renton Plateau PAA Annexation Area, and establishing a termination date of 6/4/2007 for the moratorium. MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution #3846 A resolution was read authorizing the Mayor and City Clerk to enter into a grant Community Services: Forestry agreement for a$10,000 grant from the Washington State Department of Ordinance Development, State Natural Resources for the forestry ordinance development project. MOVED Natural Resources Grant BY CLAWSON, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinances were presented for first reading and referred to the Council meeting of 12/11/2006 for second and final reading: Planning: Multi-Family An ordinance was read amending Section 4-1-220, Property Tax Exemption for Housing Property Tax Multi-Family Housing in Residential Targeted Areas, of Chapter 1, Exemption, Sunset Clause Administration and Enforcement, of Title IV(Development Regulations)of Extension City Code by extending the sunset to 12/31/2009 for applications for the property tax exemption for multi-family housing in residential targeted areas. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/11/2006. CARRIED. Fire: Renton Heart Month An ordinance was read amending the 2006 Budget by using $12,500 from the Activities,Budget Amend Fund 010 fund balance for the purpose of purchasing equipment for 2007 Renton Heart Month activities. MOVED BY LAW, SECONDED BY PERSSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 12/11/2006. CARRIED. Budget: 2006 Year-End An ordinance was read providing for the 2006 year-end budget amendments in Amendments the total amount of$1,031,418. MOVED BY PERSSON, SECONDED BY • LAW, COUNCIL REFER THE ORDINANCE.FOR SECOND AND FINAL READING ON 12/11/2006. CARRIED. NEW BUSINESS Council discussion ensued regarding the funding for and an assessment of the Planning: Kennydale Kennydale Blueberry Farm property for potential purchase. MOVED BY Blueberry Farm CLAWSON, SECONDED BY PERSSON, COUNCIL REFER THE ITEM OF THE BLUEBERRY BOG TO THE COMMITTEE OF THE WHOLE. CARRIED. Community Services: Senior Councilman Persson thanked City employees and Rotary Club of Renton Center Thanksgiving Dinner members for volunteering to assist with the Thanksgiving Dinner held at the Senior Activity Center on November 23. He noted that 250 people were served dinner, and 200 people were provided take out dinners. School District: Activities Councilwoman Nelson reviewed Renton School District announcements and activities, including: the recognition of Bryn Mawr Elementary School students and staff for making the State's highest level of improvement over three years on the reading section of the Washington Assessment of Student Learning (WASL),the participation of nine Renton High School students in the King County Bar Association's Future of Law Institute, and the food drive conducted by Sartori Education Center. December 4,2006 Renton City Council Minutes Page 432 AUDIENCE COMMENT Inez Petersen,PO Box 1295, Renton, 98057, expressed concern about the denial Citizen Comment: Petersen- of Jeff Colee's request for an over-height fence variance. Additionally,she Colee Fence Height Variance, claimed that the public hearings conducted for the 2006 Comprehensive Plan 2006 Comprehensive Plan amendments are invalid due to lack of due process; therefore, the resulting Amendments adopted ordinances relating to the amendments are also invalid. Council: Public Hearing Council President Corman voiced his intention to have public hearing Notification notification be a topic of discussion at a future Committee of the Whole meeting. He noted that staff is working on an e-mail notification feature for the City's website,which can supplement the outdated notification process of publishing in the newspaper and posting on telephone poles. Mayor Keolker stated that although the public hearing notification system may seem somewhat outdated, it must be done in order to comply with State law. She indicated that staff proposes to do some things in addition to the State requirements. EXECUTIVE SESSION MOVED BY CORMAN, SECONDED BY NELSON, COUNCIL RECESS AND ADJOURNMENT INTO EXECUTIVE SESSION FOR APPROXIMATELY 45 MINUTES TO DISCUSS POTENTIAL LITIGATION AND PROPERTY ACQUISITION WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. Time: 8:26 p.m. Executive session was conducted. There was no action taken. The executive session and the Council meeting adjourned at 10:16 p.m. ire,u.e: set Idaitor Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann December 4, 2006 4 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING December 4, 2006 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 12/11 The Landing Garage Purchase (Corman) 5 p.m. Agreement; Annexation Interlocal Agreements with King County; 2007 Budget COMMUNITY SERVICES (Nelson) FINANCE MON., 12/11 Vouchers; (Persson) 4 p.m. Tiffany Park Activity Building Bid Award PLANNING & DEVELOPMENT THURS., 12/7 Removal of Restrictive Covenants from (Briere) 2 p.m. Dalpay Properties; Multiple Stories Height Limitations PUBLIC SAFETY (Law) , TRANSPORTATION (AVIATION) THURS., 12/7 Agreement with WSDOT for SR-169 (Palmer) 2:30 p.m. (Maple Valley Hwy.) Improvements; Contract Addendum with Berger/Abam Engineers for Duvall Ave. NE Widening; Airport Layout Plan UTILITIES THURS., 12/7 JDA Group Water Main Oversizing (Clawson) 3:30 p.m. Reimbursement Request NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. 0 CITY OF RENTON© • Mayor ..n St, re Kathy Keolker ,41120, ProCZcM'wttO-V ' W h.e re t all children and youth deserve to grow up safe, healthy, caring, responsible, and educated; and Whereaa; the entire community recognizes the qualities that make Renton a great place to live, work, learn, and play; and W herea ', children and youth are valued and supported by their parents and teachers, with their peers, in their neighborhoods, by civic leaders, in our businesses, by senior citizens, in faith-based groups, and by community service organizations; and Whereat; children and youth spend their time and energy serving our community when given useful opportunities; and Whereat-, our vibrant, diverse community offers children and youth the gift of understanding and knowing people of many cultures as they prepare for their future in a global marketplace; and Whereat; all of these positive community attributes help children and youth possess high self- r esteem, purpose, and optimism about their personal future while being actively engaged in learning and motivated to do well in school; and W he reaw, the 40 Developmental Assets are External Assets inclusive of support, empowerment, boundaries and expectations, and constructive use of time, and Internal Assets inclusive of commitment to learning, positive values, social competence, and positive identity; Now, Therefore, I, Kathy Keolker, Mayor of the City of Renton, do hereby proclaim December 2006 to be Forty AS/Se.tki1/440-VIthi in the City of Renton, and I encourage all citizens to join in this active partnership hereby named "Show Your Assets Renton!"benefiting children, youth, families, and, ultimately, each one of us. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 4th day of December, 2006. A4<ait �a1 Kathy Ke er Mayor of the City of Renton, Washington 1055 South Grady Way-Renton,Washington 98055-(425)430-650+ 2 )430-6523 R E N T O N a AHEAD OF THE CURVE 60 This paper contains 50%recycled material,30%post consumer ( Ys CITY OF RENTON ♦ 1 Mayor O,� Kathy Keolker P r Whereas; DECA, an association of marketing students, seeks to develop future leaders in Marketing, Management, and Entrepreneurship; and Whereat-, our nation was founded on the principles of freedom and entrepreneurship; and Whereat; entrepreneurship consists of a market which is based on the demand of consumers and the supply of producers; and Whereas; entrepreneurs organize, manage, and assume the risks of the various businesses and enterprises that fuel our market economy; and Whereat-, DECA chapters are thriving nationwide and seek to teach the principles of entrepreneurship; Now, Therefore., I, Kathy Keolker, Mayor of the City of Renton, do hereby proclaim December 2006 to be Entrep rEntre/7)re.rtoursirapi Marah/ in the City of Renton, and I encourage all citizens to join me in this special observance. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 4th day of December, 2006. 'A": (44-41.--L.,... Kathy K•s lker Mayor of the City of Renton, Washington 1055 South Grady Way-Renton,Washington 98057-(425)430-6500/FAX(425)430-6523 E N T O N AHEAD OF THE CURVE This caper contains 50%recycled material.30%post consumer (S Y C.) O� ‘e‘NrcO� EXTENSION OF EAST RENTON PLATEAU SEWER MORATORIUM PUBLIC HEARING December 4, 2006 (Continued from November 27, 2006) In June of 2005, in response to a citizen group, Citizens Allied for a Responsible Evendall (CARE), Council establishing a moratorium on sewer availabilities for new subdivisions within the East Renton Plateau Potential Annexation Area. The present moratorium expires December 5, 2005. On November 15, 2005, CARE submitted an annexation petition to the City designating an annexation boundary, and calling for an election. The petition was certified by King County Elections on December 19, 2005. An election on this issue is set for February 6, 2007. Extension of the moratorium will continue the present City position of allowing the election Nor outcome to determine whether City or County standards will guide development within this community. It is recommended that the moratorium be extended with the understanding that: 1) If the election fails, then the moratorium automatically expires or is repealed and King County standards will be used to vest subdivisions with out-of-city sewer requests. 2) If the election passes, then the moratorium will be extended through the time Renton either formally annexes the area or successfully negotiates an interlocal agreement with King County to allow review of subdivisions using Renton development standards. 3) The area of the moratorium shall continue to include that portion of the sewer service area that is within the entire East Renton Plateau Potential Annexation Area, rather than the smaller area included within the current proposed annexation. The Administration recommends that the moratorium continue to cover the entire East Renton Potential Annexation area, generally defined as that portion of the service area east of the current city limits bounded by the Plat of White Fence Ranch and the urban growth boundary to the north, Plat of Maplewood Heights and the City limits to the west and the urban growth boundary to the south and east. C:\DOCUME--1\MNeumann\LOCALS-1\Temp\Moratorium Extension Hearing HandoutNov 272006.doc • . . T Public Hearing Out of City Sewer Service MoratoriumCity Council November 27, 2006 Issue Proposal: Continue Moratorium in the designated area ■ Should the City continue to restrict • Sewer availabilities allow out of city sewer availabilities in the property owners to vest for East Renton Plateau Potential development under King County Annexation Area pending an election standards annexation? • Moratorium covers new sewer availabilities • Annexation proponents prefer Renton development standards Background • Moratorium enacted in response to citizen Action Since Last Sewer group CARE Extension • In effect one year • Council supported CARE request to let • Council held a public meeting citizens determine election outcome prior Feb. 13 and accepted by to providing sewer outside the City resolution 10% petition • Council indicated continued support through an election if the 10%petition was • Election Set for February,%(p filed 200 ''7 • Moratorium expires December 5,2006 1 Action Since Last Sewer Proposed Annexation Boundary Extension vs Moratorium Boundary • No formal applications for ' sewer service pending `_;- '=i• 5-6 properties representing approximately 100 new units . : • Informal discussions with Sewer $ ' ,`# a � Utility staff; k ` - .11 reserve our Plateau .at v..... _ I !Sewer Moratorium Extension Area AP Moratorium Boundary Difference between Renton • Different from Proposed and King County standards Annexation Boundary • • Renton land use single family-No • Include several areas not multi-family included in the CARE petition • Small increment of density(Renton is equal to or less density due to gross vs. net density) • Road width • Lot size and setbacks Difference between Renton Recommendation and King County standards The Administration recommends • Landscape standards that: • Quality of road construction standards • Council extend the existing sewer (gravel base and thickness of asphalt) moratorium for an additional six • Standard curbs (rolled in County) months • Secondary access • Parks mitigation 2 Y`Gt biro Henna, &ad i d - 0,-/9/',L-) t 1jii BOur Budget it �;' ;1 ' .4 1 . Council Retreat — confirmed business plan 2. Quarterly Financial Reviews / Long-range forecasts r ,11-111 I3. Informal workshop p — Council input Pow 4. Staff input (union leaders, staff survey) 111111 ir 1,111N 5. Preliminary Budget October 23rd 3 I In 6. Workshops on November 6, 20, 27 11111 and December 4 ' '11117. Public Hearings November 6 and December 4 /41 8. Final consideration December 11 City of Renton-2007 Budget Public Hearing 25 1 ,017 Pum it(leiaite,r9 From: Bonnie Walton /a-y aoo6 To: Kathleen Southwick Noise Date: 11/14/2006 11:13:01 AM Subject: Re: 07 budget public hearing Dear Ms. Southwick: Thank you for your comments. Your email message will be copied for City Council and entered into the record at the 2007 Budget public hearing to be held on December 4th. Sincerely, Bonnie Walton City Clerk City of Renton 425-430-6502 >>> Kathleen Southwick <ksouthwick@crisisclinic.org> 11/14/2006 10:47 AM >>> Dear Council Members, Crisis Clinic strongly supports the inclusion of the additional $157,000 in human services funding. Due the new process for selecting agencies for funding, the 24-Hour Crisis Line was not included as meeting the city's priorities. Yet, the 24-Hour Crisis Line is an essential service used by Renton residents, as well as your public safety officials, teachers, counselors and city employees who need assistance navigating the mental health system on behalf of residents. In 2005, more than 2,000 Renton residents called the 24-Hour Crisis Line; 48% had a mental illness and 61% had no mental health provider and were relying on us to help them find treatment or using us to stabilize their situation. 34% of Renton callers were persons of color and 35%were households with children. 87 people called who were seriously considering suicide.After talking with a phone worker 83% agreed to keep themselves safe or to call us back. We are an essential service to maintain the health and well-being of Renton residents. I hope you will include this additional funding so you can continue to support the 24-Hour Crisis Line. Thank you. Kathleen Southwick Executive Director Crisis Clinic 206-461-3210 ext 615 206-461-8368 fax www.crisisclinic.orq 1515 1)/-l-er 4e /V Set H/e `1 , !7((' igeiajzot:y 61/1"/"41"6/o?-1 oeOO 7 From: "Denise Klein"<DeniseK@seniorservices.org> NiLi_ _ ITo: "Bonnie Walton" <Bwalton@ci.renton.wa.us> • 6. Date: 12/1/2006 10:44:34 AM 00 7 eGGeel.d' Subject: RE: 07 Budget Public Hearing Comment Bonnie, see below for our address: Denise Klein, Executive Director Senior Services 2208 Second Ave Seattle WA 98121 Original Message From: Bonnie Walton [mailto:Bwalton@ci.renton.wa.usj Sent: Friday, December 01, 2006 7:58 AM To: Denise Klein Subject: Re: 07 Budget Public Hearing Comment Dear Ms. Klein: Thank you for your email. Your comments will be made a part of the record at the Budget Public Hearing on December 4, 2006. Could you please provide your address for the record? Thank you. Bonnie Walton City Clerk City of Renton 425-430-6502 >>> "Denise Klein" <DeniseK@seniorservices.org> 12/1/2006 7:38 AM >>> To: City of Renton Councilmembers From: Denise Klein, Senior Services Executive Director Re: 2007 budget public hearing comment Thank you for recommending funding for Senior Services' Meals on Wheels and Volunteer Transportation programs in 2007 and 2008. We are deeply grateful for the increase in funds for Meals on Wheels. The support of the City of Renton makes it possible to address key concerns facing the elderly in your community and, thereby, to promote the emotional, social and physical well-being of older adults and those who love them. ` Meals on Wheels serves nutritionally balanced meals to homebound Renton seniors. Local volunteers distribute meals and liquid supplements to their neighbors while also keeping an eye on them and providing a friendly visit to isolated seniors. In 2005 Meals on Wheels delivered over 29,200 meals to Renton residents. We are challenged to meet ever-increasing costs in this program and to maintain the meal quality. * Volunteer Transportation offers a solution to the critical transportation problems facing seniors in King County and gives an effective alternative to public transportation for seniors who no longer drive and have difficulty using buses,taxis or Access vans. Volunteer drivers from Renton escort seniors to their important appointments and wait for them, providing a highly personalized service. In 2005, these volunteers drove 15,538 miles transporting Renton residents. We appreciate the difficult decisions you must make in determining how to use limited human services funds in your community. The City of Renton's recommendation for increased funding for the Meals on Wheels program comes at a time when insufficient funding for the program as a whole may cause us to cut services. Your dedication to supporting Meals on Wheels with increased financial support helps us bridge the gap and makes it less likely that we will have to limit our services. �rrr �ti\`SY O V• A rLL City of Renton PUBLIC INFORMATION HANDOUT December 4, 2006 Critical Areas Regulations Code Revisions For additional information, please contact: Jennifer Henning, Project Manager; City of Renton Development Services Division; (425)430-7286 ISSUE: Geologic hazard areas including steep slopes are regulated by the City's Critical Areas Regulations. Development is prohibited in critical areas and their buffers unless exempted per RMC 4-3-05005. Currently, publicly owned surface water facilities may develop and install conveyance pipes on steep slopes in order to discharge storm water at the bottom. However, private developers are not allowed the same exemption. Nape By not allowing an exemption for private development, the regulations only permit the discharge of stormwater at the top of a steep slope, which can lead to slope instability, erosion, and possible landslides. The amendment would allow private developers to collect the storm water from the development, run the pipe down the steep slope, and disperse the water at the base of the slope. This is the same exemption afforded public facilities. RECOMMENDATION: The Development Services Division recommends that the Council accept public testimony regarding the proposed code amendment. Further, Development Services recommends that the Council amend the Critical Areas Regulations to exempt private development when installing stormwater conveyance pipes and dispersion systems in geologic hazard areas. § � ADMINISTRATIVE, JUDICIAL, AND . 4:= . LEGAL SERVICES DEPARTMENT MEMORANDUM DATE: December 4, 2006 TO: Randy Corman, Council President Members of the Renton City Council FROM: Kathy Keolker, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION • Everyone is invited to the WSDOT and City of Renton's Springbrook Creek Wetland and Habitat Mitigation Bank project kick-off event on Thursday, December 7th, 1:30 to 3:00 p.m., at 800 SW 27th Street in Renton(project site). This project will re-establish and enhance more than 130 acres of wetlands in the Renton area. The wetland and habitat mitigation "bank" is the first of its kind in Washington, and will re-connect floodplain wetlands with Springbrook Creek in a highly urbanized area. The project will include a boardwalk trail and interpretive signing allowing the community to learn from the site as well as enjoy it. • AKANYI Gallery of Seattle has generously loaned the City of Renton a number of pieces of original African art. They will be on display for the next six weeks in the main lobby display case at City Hall. AKANYI Gallery is home to one of the largest collections of African and tribal art in the Pacific Northwest focusing primarily on West African sculpture. The AKANYI collection is rich with rare, elaborate pieces expressing the culture and history of Africa. The display at City Hall includes masks, fertility dolls, a small drum, and a headrest. The countries represented are Ghana, Zaire, Burkina Faso, and Angola. • During December, the City of Renton will be conducting a community survey in Renton and surrounding areas to identify current and future residents' needs and interests related to cable television operations and programming. The survey is part of the City's cable television franchise review process. A company called "Issues and Answers" will conduct the telephone survey. The questions will focus on how residents use and value the services provided by Comcast cable television today, and their potential future needs from the system. The findings from the survey will be used to inform the City's franchise negotiations with Comcast during 2007. COMMUNITY SERVICES DEPARTMENT • Two Salvation Army "Giving Trees" are on display with gift tags in the main lobby of Renton City Hall and in the reception area of the Renton Community Center. Select a gift tag and experience the joy of giving by returning it taped to an unwrapped gift, to either of the two locations, by December 18th. For information, call Captain Terry Masango at 425-255-5974. • Renton City Concert Band's Holiday Concert will be held on Thursday, December 7th, at 7:30 p.m. at the Renton IKEA Performing Arts Center. Tickets are available at the Renton Community Center. For more information, call 425-430-6700. Administrative Report December 4,2006 Page 2 • Over 2,000 spectators were on hand at Gene Coulon Memorial Beach Park on Friday, December 1st, for the annual Clam Lights lighting event. Sponsored by Ivars and the City of Renton, Clam Lights will run from 4:30 to 9:00 p.m. daily through January 1st. • The Argosy Christmas Ship made its annual appearance at Gene Coulon Memorial Beach Park on Sunday, December 2nd. Over 1,000 spectators turned out to see the beautifully decorated ship and enjoy holiday music by a local choir. • The K9 Candy Cane Fun Run was held on Sunday, December 3rd, on the Cedar River Trail. Over 275 fun runners/walkers and their dogs participated in this event. Participants donated five 32- gallon garbage cans full of pet food to the Renton Food Bank to help the pets of those in need. PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT • Burlington Northern Santa Fe finished repairs to the Shattuck Avenue railroad bridge on Friday, December 1st, and the City is removing the "road closed" signs at the Shattuck Avenue underpass. i .//..)-&06.-, /4-G,( //e/;,ee , /4e.e,ot2e/ m ci„an Mt, CONCEPTUAL SITE PLAN -1.1- HERITAGE POTTER . WIA. ::: -7 i IW1.!M A OF THE SW 1/4 OF SECTION 13,TOWNSHP 23 N.PANOE 5 E i.4 KING COUNTY.WASHINGTON i ! ei el _ , 1 k ; -) __ ...,,,,,, f=1 S3.57}-1 sr VICICY MAP VNg , . ". 0, ,, s,,,'1\____<_--y,--,,\-- - , --.c-___,•.________ ; - --- --;,-7 -•.';-- -: --- % - 1 , t 1 E.4 ----tr---'F-- ,. . ,a. I ` • , g 1 , 1,...,',-!-0-,..,„*.! ,-,., ,r_ • ,,,,,,,,,,;k_________ _-__21 '' N'sn,, i- '',F., _ ! 2.)'I% 1 . 1,'".• ' AlAi'''',',‘4i,4'''' '''''' v ''.5''' -1---------t---------,--..__ ___Th., " ', V;' ,..--: ;..,,r. ' „ ! F------——.7-- 1-A 'i \P.'''' .• . ''''. 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' le ° -- \ ----:-'''it, ',flit 4 ( \ * _ _. 2 Deduceons C..woes ere excluded horn dere.,CRICUMOrlit inese Include ,A 51, , , . , ' -.,,.. ;,P,::, . r.4xsco soon,lr ..,„. l Ornate access easornents•• t'CAP.L,45 k ,".... CrtOcrO Amore \ ros2 2, It;'t. o—raFACi'- O, 6‘. P. 4.M16., Tota 73h.-10. ..4. al.154140 enee _ .. - 1 1 7 -'' •,,, ,,,,c ,l'', 15 " ,', . \ 3 x Soler.Ono 2 I rorn lift I tor net 2112. 3 RV?lJet Am.. . - - -..1 k ,is,, „ - %,,,, ',o., .-,., 41 \ X- / ' .; ' '' '.., 11M )e lin A 4 C.Imde finb0 560 P e 3 y r MI 54.555a ZI x52. e. Nl,''. H '',''-Xlici-i''' 5 Number'el dwelling unns or lots ow. 5 10 on22/1ols r--- - ',21.1041:,! 4 ,r' '' '.! 1:--7--i/a r • SI 1 lx, " .5 ,4 's„ 1 1 1 I ' S 1 i . 11 ..Z,, 6 Diode Ono 6 by On..tor nol de.. s L s ; , . . tier• • . •' .',..--:: ..1 :'4 „ le..0.e.web..es,ftes.orrolueo by.C...not so... t9 , I I :17' * _, % §St f:,. , • ,::... (I' x -, 1.111101111/ s , des...entl..one sold.to.csys CrIt.Mess Res... ^l 8 11 ;" ------------ _ - , ' .- . I 36. 31 30qs g., At Maud.eery mon landed.en..prolecled.1104,wellande o,...ex* GO.amee buff.ere Oaldeducked.claded ”NOV.Illeblls ol so..do.hoes to be b... glr:''IT 1 'h."R. ' 1 , , ,... LL •. lvvore*A. t....I.....14 HOWARD J. McOMBER, SR. 1,- 1 . , , ,g - ig , _ I, i\... 1 — , Office: (425) 455-2065 - • , 1 , <,_ , , ,t Fax: (425) 646-4766 I \ , 15‘1"0 e Mobile: (206) 679-6694 , CITY OF R 1:= L. L L,, \\., , f:1 .,. 4 Home Fax: (425) 255-3222 howardmcomber@hotmail.com r'' 1DEC 14 20 6 , , 1 ,.. ...., ,_4 `I ,-, ,.' r ',, , \ -,,- ,-- i 1 1 I I, , 1 howardmcomber,com SICYLINE - - --e PROPERTIES, Inc. -CITY 6:651518FFICE __ 606- 120th Ave. NE, Suite D-204, Bellevue,WA 98005 CITY OF RENTON COUNCIL AGENDA BILL Al#: 7,1000, Submitting Data: For Agenda of: Dept/Div/Board.. AJLS/City Clerk December 4, 2006 Staff Contact Bonnie Walton Agenda Status Consent X Subject: Public Hearing.. Bid opening on November 16, 2006, for CAG-06-165, Correspondence.. Tiffany Park Activity Building Project Ordinance Resolution Old Business Exhibits: New Business Staff Recommendation Study Sessions Bid Tabulation Sheet(four bids) Information Recommended Action: Approvals: Legal Dept Refer to Finance Committee Finance Dept Other Fiscal Impact: Expenditure Required... $448,147.20 Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget $355,000.00 City Share Total Project SUMMARY OF ACTION: Engineer's Estimate: $316,000.00 In accordance with Council procedure, bids submitted at the subject bid opening met the following criteria: There was more than one bid, and there were no irregularities. The low bid, however, was above the amount budgeted for the project. STAFF RECOMMENDATION: Accept the low bid submitted by Danneko Construction in the amount of$448,147.20, subject to fund transfer. U �` COMMUNITY SERVICES DEPARTMENT ,ep- MEMORANDUM DATE: November 29, 2006 TO: Bonnie Walton, City Clerk FROM: Peter Renner, Facilities Director (✓ SUBJECT: Award of Bid,Tiffany Park Activity Building We would like to submit the results of the following project bid for Council's review and approval: • For Council Date: December 4, 2006 • Project Name: Tiffany Park Activity Building, CAG 06-165 • Project Summary: This project involves the construction of a new activity building in Tiffany Park. • Bid Opening Date: November 16, 2006 *re • Number of Bidders: Four(4) • Apparent Low Bidder: Danneko Construction • Apparent Low Bid: $448,147.20 , including alternate • Engineer's Estimate: $316,000.00 • Project Budget: $355,000.00 • Funding Source: Community Services Department Municipal Facilities ClP Fund • Bid Irregularities: None • Staff Recommendation: Because the bid exceeds the project budget, we would like this referred to the Finance Committee. Additional funding to make up the budget shortfall on this project will come from 2006 capital improvement project savings. Cc: Jay Covington,Chief Administrative Officer Mike Bailey,Finance/IS Administrator Terry Higashiyama,Community Services Administrator "�rrr► Bid Award,Tiffany.doc CITY OF RENTON BID TABULATION SHEET PROJECT: Tiffany Park Activity Building;CAG-06-165 DATE: November 16,2006 FORMS BID BIDDER Bid Triple Addenda Includes 8.8%Sales Tax Bond Form 5 Danneko Construction X X X Base Bid: $441,728.00 10436 NE 112th St. Alternate: $6,419.20 Kirkland, WA 98033 Gary Knesevitch Lincoln Construction, Inc. X X X Base Bid: $590,624.00 PO Box 730 Alternate: $4,075.00 Spanaway, WA 98387 Daniel C. Lincoln United Pacific Structures, Inc. X X X Base Bid: $554,880.00 PO Box 1640 Alternate: $8,704.00 Gig Harbor, WA 98335 Jim Bozich Tom El Construction X X X Base Bid: $492,052.00 201 Casey Dr. Alternate: $4,835.00 Ellensburg, WA 98926 Thomas M. McCosh ENGINEER'S ESTIMATE TOTAL: $316,000.00 LEGEND: Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage CITY OF RENTON COUNCIL AGENDA BILL AIH: Submitting Data: Community Services For Agenda of: Dept/Div/Board.. Parks December 4, 2006 Staff Contact Terry Flatley, Parks Manager (Ext. 6601) Agenda Status Leslie Betlach, Parks Director Consent X Subject: Public Hearing.. Community Forestry Program Development Grant Correspondence.. Agreement, #FY06-299/K244-03-004 OReedinanosolutionn Old Business Exhibits: New Business 1. Issue Paper Study Sessions 2. Community Forestry Program Development Grant Information Agreement, #FY06-299/K244-03-004 3. Resolution Recommended Action: Approvals: Council Concur. Legal Dept X Finance Dept Other Fiscal Impact: None Expenditure Required... Transfer/Amendment Amount Budgeted $60,000 (2007 Request) Revenue Generated $10,000 Total Project Budget $53,260 City Share Total Project.. $43,260 ihimie SUMMARY OF ACTION: The Community Services Department applied for a State of Washington Department of Natural Resources Community Forestry Program Development Grant and was awarded the matching $10,000 grant to begin development of an Urban Forestry Ordinance on June 9, 2006. Upon acceptance of the authorizing resolution to enter into an agreement with WA-DNR, the City will hire a forestry consultant to begin preparation of a draft ordinance. Other departments will review drafts and a final draft will be prepared by the grant deadline of May 31, 2007. Council adoption of the new ordinance is anticipated by the end of 2007. Reimbursement for the $10,000 will occur upon adoption of the ordinance. STAFF RECOMMENDATION: Adopt the Resolution for the Community Forestry Program Development Grant Agreement and authorize the Mayor and City Clerk to execute the agreement. iteree C:\Documents and Settings\tflatley\Desktop\ParksDivision\Contracts\Forestry Ordinance Grant Agreement\GrantAGBILL.doc/ 4; 6: ® COMMUNITY SERVICES DEPARTMENT oe MEMORANDUM DATE: November 28, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: .3(-, Kathy Keolker, M yor FROM: '4.'4 Terry Higashiyam Community Services Administrator STAFF CONTACT: Terry Flatley, Parks Manager(x6601) 41:1- Leslie Betlach, Parks Director(x6619); / r; ---_.. SUBJECT: Community Forestry Program Development Grant Agreement,#FY06-299/K244-03-004 I ue Should Council approve the resolution authorizing the Mayor and City Clerk to enter into a grant agreement for a $10,000 grant from the Washington State Department of Natural Resources for the Forestry Ordinance Development Project? Background: The Washington State Department of Natural Resources (DNR) advertised the Community Forestry Program Development Grant in 2006. The City of Renton, "v"'' Community Services Department, Parks Division submitted a grant agreement application in March, 2006 for the project titled, "Forestry Ordinance Development." The City was awarded a $10,000 matching grant on June 9, 2006 from DNR. The Forestry Ordinance Development project's purpose is to develop a comprehensive urban forestry ordinance to promote the public health, safety and welfare, create a valuable urban forestry asset and reduce the potential for trees becoming public nuisances on public lands, public rights-of-way and, to a limited extent, private lands. The objectives of the project are to determine the best components for an ordinance to optimize tree canopy cover, expand the urban forest, improve the health of the urban forest, establish a base level for maintenance, educate the general public about proper tree care and maximize the benefits provided by the urban forest. The total project budget is $53,260. A forestry consultant will be hired to provide assistance with the preparation of the forestry ordinance beginning in 2006. A reimbursement of$10,000 will be provided by WA-DNR upon adoption of an ordinance. Conclusion: A forestry ordinance is an important component of a strong urban forestry program. The grant of$10,000 will supplement CIP funding and assist staff to hire an urban forestry consultant to begin development of the ordinance. C: Mike Bailey,FIS Administrator ' ✓ C:\Documents and Settings\tflatley\Desktop\ParksDivision\Contracts\Forestry Ordinance Grant Agreement\IssuePaperForestryGrant-doc STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES DOUG SUTHERLAND, Commissioner of Public Lands CITY OF RENTON Agreement No FY06-299/K244-03-004(2) CFDA Number 10.664 USDA Forest Service This agreement is made and entered into by and between Washington State Department of Natural Resources,P.O.Box 47037, Olympia, Washington 98504-7037,hereinafter referred to as the DNR, and City of Renton, 1055 S Grady Way,Renton WA 98055, hereinafter referred to as the Grantee, for the express purposes set forth in the following provisions. In consideration of the terms,conditions and covenants contained herein,or attached and incorporated and made a part hereof,the parties mutually agree as follows: SECTION 1 SCOPE OF ACTIVITY UNDER GRANT AGREEMENT 1.01 The Grantee will perform the work outlined in Attachment B. It contains the scope of activity, objectives and tasks, deliverables, original budget and application. 1.02 The Grantee shall produce a mid-report, and a final report summarizing work performed and evaluating the performance and results of this agreement. All deliverables required under this agreement must be delivered to the grant manager. All oral reports required under this agreement must be presented at the location requested by the DNR. 1.03 The Grantee shall complete all specified activities including submission of reports, and/or other required documentation within the time periods set forth in the agreement. Failure by the Grantee to make satisfactory progress toward completion of the activities or project within the time lines specified in this agreement shall be considered a material breach and shall be grounds for immediate termination of this agreement by the DNR. The DNR has sole discretion to determine whether the Grantee is making satisfactory progress on the activities or project. .4000 Page 1 of 9 Agreement NoFY06-299/K244-03-004(2) SECTION 2 CONDUCT OF WORK The Grantee shall furnish all necessary qualified personnel,material, and equipment, and manage and direct the same to timely complete the work described in this agreement. SECTION 3 PERIOD OF PERFORMANCE 3.01 Commencement Date: Subject to its other provisions, the period of performance under this agreement shall commence upon final execution by both parties. 3.02 Completion Date: This agreement shall terminate on May 31, 2007, or when all of its terms and conditions have been satisfied, whichever is earlier, unless sooner terminated as provided herein. SECTION 4 RIGHTS AND OBLIGATIONS Attachment A contains the General Terms and Conditions governing the activities to be performed under this agreement, the nature of the working relationship between the DNR and the Grantee, and specific obligations of both parties. All rights and obligations of the parties to this agreement shall also be subject to and governed by Attachment B,the application form and original budget worksheet, each incorporated by reference herein. SECTION 5 GRANT DISBURSEMENT AND PAYMENT ,, 5.01 Amount of Grant. The total grant shall not exceed$ 10,000.00, and will be disbursed upon satisfactory completion of timely deliverables as described in Attachment B and in compliance with all agreement terms. Grant disbursement shall be on a cost reimbursement basis for costs incurred in the performance of this agreement. 5.02 Time of Disbursement. Disbursement shall be considered timely if made by the DNR within 30 days after receipt of properly completed invoice vouchers. Disbursement shall be sent to the address designated by the Grantee. The DNR may,in its sole discretion, terminate the agreement or withhold disbursements claimed by the Grantee if the Grantee fails to satisfactorily comply with any term or condition of this agreement or if USDA Forest Service federal funding which the DNR receives is no longer available. 5.03 Method of Disbursement. Requests for disbursement under this agreement shall be submitted by the Grantee on invoice vouchers prepared in the manner prescribed by the DNR. These vouchers shall include such information as is necessary for the DNR to determine the exact nature of all expenditures. Each voucher will clearly indicate that it is for activities under this agreement. Requests for disbursement shall be submitted to the DNR grant manager. 4410. Page 2 of 9 Agreement NoFY06-299/K244-03-004(2) 5.04 Expenses. No additional requests for costs or expenses are allowable. All costs and expenses associated with the Grantee fulfilling the terms and the agreement's conditions are included in the grant's amount stated in section 5.01 and no additional disbursements shall be made under this agreement. 5.05 Recapture Provision. In the event the Grantee fails to expend funds in accordance with any federal or state law or regulation or the provisions of this agreement,the DNR reserves the right to recapture funds in the amount equivalent to the amount of noncompliance. Repayment by the Grantee of funds under this section shall occur within 30 days of demand. SECTION 6 FEDERAL SUBCONTRACT When the DNR is passing federal funds to the Grantee,the Grantee will be considered a"sub recipient." Sub recipient shall: 6.01 Adhere to the federal Office of Management&Budget guidelines and to other applicable federal and state regulations. 6.02 Have an audit made in accordance with Office of Management and Budget(OMB)Circular A-133 revised June 2003 and effective December 31,2003 if the sub recipient receives federal assistance,in total from all sources,of$500,000 or more. The sub recipient must: *NS 1. Forward a copy of the Data Collection Form as required in OMB circular A-133 within 30 days after completion of the Federal Single Audit to the DNR. 2. If the audit reveals findings and questioned costs relating to Federal awards passed through from DNR, forward a copy of the State Auditor's audit, along with the sub recipient response and the final corrective action plan as approved by the State Auditor's Office to the DNR within nine months after the end of the audit period. 6.03 Provide access to grantlfmancial records for inspection by the DNR or by any duly authorized audit representative of the state of Washington for a period of at least three years after the final grant payment or any dispute resolution. SECTION 7 ACCEPTANCE Disbursement shall be payable to the Grantee only upon completion of agreement by the Grantee, and acceptance by the DNR. If a deliverable is not acceptable to the DNR,the DNR shall within ten(10)working days from receipt,notify the Grantee in writing of the nature of the defects in the deliverable and any proposed remedy. The Grantee shall respond to this notice in writing within ten(10)working days specifying action to be taken so as to permit acceptance by the DNR. -44.01 Page 3 of 9 Agreement NoFY06-299/K244-03-004(2) SECTION 8 PERFORMANCE REPORTING �_ The Grantee shall submit a mid progress report to the DNR by December 31, 200/.This report shall address any adverse conditions that have affected the project objectives and/or time schedules, and include action taken to resolve the matter. The Grantee shall also immediately contact the DNR grant manager in person or by fax or by telephone should any adverse conditions arise. The final report is due to the DNR upon completion date as specified in 3 (b). SECTION 9 GRANT MANAGER The grant manager for the Grantee is: The grant manager for the DNR is: Terry Flately Sarah Griffith,Program Coordinator City of Renton Urban&Community Forestry 1055 S Grady Way Washington Department of Natural Resources Renton WA 98055 P.O. Box 47037 425-430-6601 Olympia, WA 98504-7037 (360) 902-1704 SECTION 10 SIGNATURES Dated ,20 CITY OF RENTON By: Title: STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES Dated , 20By: Mark Kahley Title: Division Manager Approved As To Form By Maryanne McGovern The Assistant Attorney General State of Washington Page 4 of 9 Agreement NoFY06-299/K244-03-004(2) ATTACHMENT A GENERAL TERMS AND CONDITIONS SECTION 1 IDENTIFICATION The Grant Agreement Number must appear on all documents, correspondence, invoices and all other written material submitted or prepared in conjunction with this agreement. SECTION 2 INDEPENDENT CAPACITY OF GRANTEE The Grantee and its employees or agents performing under this agreement are not employees or agents of the DNR. The Grantee will not represent itself nor claim to be an officer or employee of the DNR or of Washington State by reason hereof, nor will the Grantee make any claim of right,privilege or benefit which would accrue to an employee under Washington law. SECTION 3 DEDUCTION The DNR shall make no deductions from the stated amount of the grant for income tax, social security taxes,medical insurance,industrial insurance, license fees or deduction of any other kind. Grantee is responsible for all deductions for which the Grantee may be liable. SECTION 4 RETENTION OF RECORDS The Grantee shall maintain books,records, documents and other materials,which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this agreement. These materials shall be available at all reasonable times for inspection,review, or audit by personnel duly authorized by the DNR, and state or federal officials so authorized by law,rule,regulation or contract. The Grantee will retain these materials for three(3)years after settlement or termination. If any litigation, claim or audit is started before the expiration of the three (3)year period, the records shall be retained until all litigation, claims,or audit findings involving the records have been resolved. SECTION 5 RIGHTS OF INSPECTION The Grantee shall provide right of access to its facilities to the DNR or any of its officers,or to any other authorized agent or official of Washington State or the federal government at all reasonable times,in order to monitor and evaluate performance, compliance, and/or quality assurance under this agreement. Page 5 of 9 Agreement NoFY06-299/K244-03-004(2) SECTION 6 TREATMENT OF ASSETS %my Title to all property furnished by the DNR shall remain in the DNR. Any property of the DNR furnished to the Grantee shall, unless otherwise provided herein or approved by the DNR,be used only for the performance of this agreement. The Grantee shall be responsible for any loss or damage to property of the DNR which results from the negligence of the Grantee or which results from the failure on property, the Grantee shall notify the DNR thereof and shall take all reasonable steps to protect that property from further damage. The Grantee shall surrender to the DNR all property of the DNR prior to settlement upon completion,termination or cancellation of this agreement. SECTION 7 CLOSE OUT The Grantee must submit all requests for reimbursement for activities under this agreement to the DNR so that they are received no later than thirty(30)days following the termination of this agreement. If an earlier date is specified in this agreement,the earlier date shall take precedence. SECTION 8 NON-DISCRIMINATION During the performance of activities under this agreement,the Grantee shall comply with all federal and state non-discrimination laws,regulations and policies:, In the event of the Grantee's: .•:{ non-compliance or refusal to comply with any non-discrimination law,regulation, or policy,this agreement maybe rescinded, cancelled or terminated in whole or in part, and the Grantee may be declared ineligible for further agreements with the DNR. SECTION 9 ASSIGNABILITY This agreement,and any claim arising under this agreement, is not assignable or delegable by the Grantee either in whole or in part. SECTION 10 SUBCONTRACTING The Grantee may enter into subcontracts consistent with requirements set forth in Attachment B. SECTION 11 DISPUTES Except as otherwise provided in this agreement, any dispute concerning this agreement which is not settled by the parties shall be decided by the DNR's division manager who shall reduce his/her decision to writing and furnish a signed copy to the Grantee. The decision of the division manager shall be final and conclusive unless, within thirty(30)days from the receipt of such copy, the Grantee mails or otherwise furnishes to the division manager a written appeal. A DNR supervisor will decide the appeal. The decision of the supervisor, or duly authorized Page 6 of 9 Agreement NoFY06-299/K244-03-004(2) representative, for the determination of such appeal shall be final and conclusive. The Grantee does not hereby waive any right to seek review of the DNR's decision. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal. However, such further review shall be sought only in the Superior Court of Thurston County. Pending final decision of a dispute hereunder,the Grantee shall proceed diligently with the performance of the agreement and in accordance with the decision rendered by DNR. SECTION 12 TERMINATION FOR FUNDING REASONS The DNR may unilaterally terminate this agreement in the event that funding from federal, state or other sources becomes no longer available to the DNR, or is not allocated for the purpose of meeting the DNR's obligation hereunder. Such action is effective when the DNR sends written notification of termination. SECTION 13 TERMINATION FOR CONVENIENCE The DNR may terminate this agreement in whole or in part by written notice to the Grantee when it is in the best interest of the DNR. If this agreement is so terminated, the DNR shall be liable only for disbursements in accordance with the terms of this agreement for activities completed prior to the effective date of termination. SECTION 14 INDEMNIFICATION The Grantee shall defend,protect and hold harmless Washington,State,,the DNR or any,offieers or employees thereof, from and against all claims, suits or actions arising from the Grantee's acts or omissions which are libelous or slanderous,result in injury to persons or property,violate a right of confidentiality,or use or reproduce material of any kind which constitutes an infringement of any copyright,patent, trademark or trade name. SECTION 15 PUBLICATION RIGHTS,AND RIGHTS TO DATA, PATENTS AND INVENTIONS The Grantee shall not publish any of the results of the grant work without the advance written permission of the DNR. Said requests will not be unreasonably withheld and will be answered within thirty(30)days of receipt of said request by the DNR. Unless otherwise provided, data,which originates from this grant shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the DNR. Data shall include, but not be limited to,reports, documents, pamphlets, advertisements,books,magazines, surveys, studies,computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright,patent,register, and the ability to transfer these rights. Data which is delivered under the agreement,but which does not originate there from, shall be transferred to the DNR with a nonexclusive,royalty-free irrevocable license to publish,translate, reproduce, deliver,perform, dispose of, and to authorize others to do so: provided, that such Page 7 of 9 Agreement NoFY06-299/K244-03-004(2) license shall be limited to the extent to which the Grantee has a right to grant such a license. �.► SECTION 16 INDUSTRIAL INSURANCE COVERAGE The Grantee shall provide or purchase any necessary industrial insurance coverage prior to performing activities under this agreement. The DNR will not be responsible for payment of industrial insurance premiums or for any other claim or benefit for this Grantee or any agent or employee of the Grantee,which might arise under industrial insurance laws during performance of activities under this agreement. SECTION 17 LICENSING,ACCREDITATION AND REGISTRATION The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this agreement. SECTION 18 COMPLIANCE WITH LAW The Grantee shall comply with all federal and state laws relating to this agreement. SECTION 19 CONFIDENTIALITY Grantee shall not disclose to any third party any proprietary or confidential information received from the DNR, or acquired during the course of activities under this agreement and shall not use �r for its own benefit or that of others, any such information,whether developed in the course of this agreement or derived from the DNR, except as may be authorized by the DNR in writing. All information developed in the performance of this agreement shall be considered the DNR's proprietary information. SECTION 20 GOVERNING LAW The laws of Washington State shall govern this agreement. In the event of an inconsistency in this agreement, unless otherwise provided herein,the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable federal and state statutes and regulations; 2. The Special Terms and Conditions as contained in the main agreement; 3. The General Terms and Conditions as contained in this Attachment A; 4. Any statement of scope of activities attached hereto and incorporated by reference herein; and 5. Any other provisions or attachments of the agreement whether incorporated by reference or otherwise. Page 8 of 9 Agreement NoFY06-299/K244-03-004(2) SECTION 21 JURISDICTION/VENUE This agreement shall be construed and interpreted under the laws of Washington State and the yr venue of any action brought under this agreement shall be in the Superior Court for Thurston County. The Grantee,by execution of this agreement, acknowledges the jurisdiction of the courts of Washington State in this matter. SECTION 22 WAIVER A failure by the DNR to exercise its rights shall not constitute a waiver of any rights under this agreement unless stated to be such in writing signed by an authorized representative of the DNR and attached to the original agreement. SECTION 23 ENTIRE AGREEMENT This document contains all covenants, stipulations and provisions agreed to by both parties. No agent or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement,representation,promise or agreement not set forth herein, except for extension of the completion date. No changes, amendments or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this agreement. Extensions of the completion date are valid if in writing and signed by an authorized representative of the DNR. SECTION 24 SEVERABILITY If any provisions of this agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be given effect without the invalid provision, and to this end the provisions of this agreement are declared to be severable. I:\Word\Community Forestry\GRANT MERGE BOILERPLATE.doc ,.41004 Page 9 of 9 Agreement NoFY06-299/K244-03-004(2) STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES Nuoy DOUG SUTHERLAND, Commissioner of Public Lands CITY OF RENTON Agreement No FY06-2991K244-03-004(2) CFDA Number 10.664 USDA Forest Service This agreement is made and entered into by and between Washington State Department of Natural Resources,P.O. Box 47037, Olympia, Washington 98504-7037, hereinafter referred to as the DNR, and City of Renton, 1055 S Grady Way,Renton WA 98055, hereinafter referred to as the Grantee, for the express purposes set forth in the following provisions. In consideration of the terms,conditions and covenants contained herein, or attached and incorporated and made a part hereof, the parties mutually agree as follows: SECTION 1 SCOPE OF ACTIVITY UNDER GRANT AGREEMENT 1.01 The Grantee will perform the work outlined in Attachment B. It contains the scope of activity, objectives and tasks, deliverables, original budget and application. 146100, 1.02 The Grantee shall produce a mid-report, and a final report summarizing work performed and evaluating the performance and results of this agreement. All deliverables required under this agreement must be delivered to the grant manager. All oral reports required under this agreement must be presented at the location requested by the DNR. 1.03 The Grantee shall complete all specified activities including submission of reports, and/or other required documentation within the time periods set forth in the agreement. Failure by the Grantee to make satisfactory progress toward completion of the activities or project within the time lines specified in this agreement shall be considered a material breach and shall be grounds for immediate termination of this agreement by the DNR. The DNR has sole discretion to determine whether the Grantee is making satisfactory progress on the activities or project. Page 1 of 9 Agreement NoFY06-299/K244-03-004(2) • SECTION 2 CONDUCT OF WORK *44000 The Grantee shall furnish all necessary qualified personnel, material, and equipment, and manage and direct the same to timely complete the work described in this agreement. SECTION 3 PERIOD OF PERFORMANCE 3.01 Commencement Date: Subject to its other provisions,the period of performance under this agreement shall commence upon final execution by both parties. 3.02 Completion Date: This agreement shall terminate on May 31, 2007,or when all of its terms and conditions have been satisfied,whichever is earlier, unless sooner terminated as provided herein. SECTION 4 RIGHTS AND OBLIGATIONS Attachment A contains the General Terms and Conditions governing the activities to be performed under this agreement, the nature of the working relationship between the DNR and the Grantee, and specific obligations of both parties. All rights and obligations of the parties to this agreement shall also be subject to and governed by Attachment B,the application form and original budget worksheet, each incorporated by reference herein. SECTION 5 GRANT DISBURSEMENT AND PAYMENT 5.01 Amount of Grant. The total grant shall not exceed$ 10,000.00, and will be disbursed upon satisfactory completion of timely deliverables as described in Attachment B and in compliance with all agreement terms. Grant disbursement shall be on a cost reimbursement basis for costs incurred in the performance of this agreement. 5.02 Time of Disbursement. Disbursement shall be considered timely if made by the DNR within 30 days after receipt of properly completed invoice vouchers. Disbursement shall be sent to the address designated by the Grantee. The DNR may, in its sole discretion, terminate the agreement or withhold disbursements claimed by the Grantee if the Grantee fails to satisfactorily comply with any term or condition of this agreement or if USDA Forest Service federal funding which the DNR receives is no longer available. 5.03 Method of Disbursement. Requests for disbursement under this agreement shall be submitted by the Grantee on invoice vouchers prepared in the manner prescribed by the DNR. These vouchers shall include such information as is necessary for the DNR to determine the exact nature of all expenditures. Each voucher will clearly indicate that it is for activities under this agreement. Requests for disbursement shall be submitted to the DNR grant manager. Page 2 of 9 Agreement NoFY06-299/K244-03-004(2) 5.04 Expenses. No additional requests for costs or expenses are allowable. All costs and expenses associated with the Grantee fulfilling the terms and the agreement's conditions are included in the grant's amount stated in section 5.01 and no additional disbursements shall be made under this agreement. 5.05 Recapture Provision. In the event the Grantee fails to expend funds in accordance with any federal or state law or regulation or the provisions of this agreement,the DNR reserves the right to recapture funds in the amount equivalent to the amount of noncompliance. Repayment by the Grantee of funds under this section shall occur within 30 days of demand. SECTION 6 FEDERAL SUBCONTRACT When the DNR is passing federal funds to the Grantee,the Grantee will be considered a"sub recipient." Sub recipient shall: 6.01 Adhere to the federal Office of Management&Budget guidelines and to other applicable federal and state regulations. 6.02 Have an audit made in accordance with Office of Management and Budget(OMB)Circular A-133 revised June 2003 and effective December 31,2003 if the sub recipient receives federal assistance,in total from all sources, of$500,000 or more. The sub recipient must: 1. Forward a copy of the Data Collection Form as required in OMB circular A-133 within 30 days after completion of the Federal Single Audit to the DNR. 2. If the audit reveals findings and questioned costs relating to Federal awards passed through from DNR, forward a copy of the State Auditor's audit, along with the sub recipient response and the final corrective action plan as approved by the State Auditor's Office to the DNR within nine months after the end of the audit period. 6.03 Provide access to grant/financial records for inspection by the DNR or by any duly authorized audit representative of the state of Washington for a period of at least three years after the final grant payment or any dispute resolution. SECTION 7 ACCEPTANCE Disbursement shall be payable to the Grantee only upon completion of agreement by the Grantee, and acceptance by the DNR. If a deliverable is not acceptable to the DNR,the DNR shall within ten(10)working days from receipt,notify the Grantee in writing of the nature of the defects in the deliverable and any proposed remedy. The Grantee shall respond to this notice in writing within ten(10)working days specifying action to be taken so as to permit acceptance by the DNR. liftwe Page 3 of 9 Agreement NoFY06-299/K244-03-004(2) SECTION 8 PERFORMANCE REPORTING The Grantee shall submit a mid progress report to the DNR by December 31, 200 . This report "".00 shall address any adverse conditions that have affected the project objectives an or time schedules, and include action taken to resolve the matter. The Grantee shall also immediately contact the DNR grant manager in person or by fax or by telephone should any adverse conditions arise. The final report is due to the DNR upon completion date as specified in 3 (b). SECTION 9 GRANT MANAGER The grant manager for the Grantee is: The grant manager for the DNR is: Terry Flately Sarah Griffith,Program Coordinator City of Renton Urban&Community Forestry 1055 S Grady Way Washington Department of Natural Resources Renton WA 98055 P.O. Box 47037 425-430-6601 Olympia, WA 98504-7037 (360) 902-1704 SECTION 10 SIGNATURES Dated ,20 CITY OF RENTON By: Title: STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES Dated ,20 By: Mark Kahley Title: Division Manager Approved As To Form By Maryanne McGovern The Assistant Attorney General State of Washington Ng Page 4 of 9 Agreement NoFY06-299/K244-03-004(2) ATTACHMENT A *ow GENERAL TERMS AND CONDITIONS SECTION 1 IDENTIFICATION The Grant Agreement Number must appear on all documents, correspondence, invoices and all other written material submitted or prepared in conjunction with this agreement. SECTION 2 INDEPENDENT CAPACITY OF GRANTEE The Grantee and its employees or agents performing under this agreement are not employees or agents of the DNR. The Grantee will not represent itself nor claim to be an officer or employee of the DNR or of Washington State by reason hereof,nor will the Grantee make any claim of right,privilege or benefit which would accrue to an employee under Washington law. SECTION 3 DEDUCTION The DNR shall make no deductions from the stated amount of the grant for income tax, social security taxes,medical insurance,industrial insurance, license fees or deduction of any other kind. Grantee is responsible for all deductions for which the Grantee may be liable. SECTION 4 RETENTION OF RECORDS %Ey The Grantee shall maintain books,records, documents and other materials,which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this agreement. These materials shall be available at all reasonable times for inspection,review, or audit by personnel duly authorized by the DNR, and state or federal officials so authorized by law,rule,regulation or contract. The Grantee will retain these materials for three (3)years after settlement or termination. If any litigation, claim or audit is started before the expiration of the three(3)year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. SECTION 5 RIGHTS OF INSPECTION The Grantee shall provide right of access to its facilities to the DNR or any of its officers, or to any other authorized agent or official of Washington State or the federal government at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this agreement. `fir Page 5 of 9 Agreement NoFY06-299/K244-03-004(2) SECTION 6 TREATMENT OF ASSETS Title to all property furnished by the DNR shall remain in the DNR. Any property of the DNR '44011 furnished to the Grantee shall, unless otherwise provided herein or approved by the DNR,be used only for the performance of this agreement. The Grantee shall be responsible for any loss or damage to property of the DNR which results from the negligence of the Grantee or which results from the failure on property, the Grantee shall notify the DNR thereof and shall take all reasonable steps to protect that property from further damage. The Grantee shall surrender to the DNR all property of the DNR prior to settlement upon completion,termination or cancellation of this agreement. SECTION 7 CLOSE OUT The Grantee must submit all requests for reimbursement for activities under this agreement to the DNR so that they are received no later than thirty(30)days following the termination of this agreement. If an earlier date is specified in this agreement,the earlier date shall take precedence. SECTION 8 NON-DISCRIMINATION During the performance of activities under this agreement, the Grantee shall comply with all federal and state non-discrimination laws,regulations and policies. In the event of the Grantee's non-compliance or refusal to comply with any non-discrimination law,regulation, or policy,this agreement may be rescinded, cancelled or terminated in whole or in part, and the Grantee may be declared ineligible for further agreements with the DNR. SECTION 9 ASSIGNABILITY This agreement, and any claim arising under this agreement, is not assignable or delegable by the Grantee either in whole or in part. SECTION 10 SUBCONTRACTING The Grantee may enter into subcontracts consistent with requirements set forth in Attachment B. SECTION 11 DISPUTES Except as otherwise provided in this agreement, any dispute concerning this agreement which is not settled by the parties shall be decided by the DNR's division manager who shall reduce his/her decision to writing and furnish a signed copy to the Grantee. The decision of the division manager shall be final and conclusive unless,within thirty(30) days from the receipt of such copy, the Grantee mails or otherwise furnishes to the division manager a written appeal. A DNR supervisor will decide the appeal. The decision of the supervisor, or duly authorized Page 6 of 9 Agreement NoFY06-299/K244-03-004(2) representative, for the determination of such appeal shall be final and conclusive. The Grantee does not hereby waive any right to seek review of the DNR's decision. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal. However, such further review shall be sought only in the Superior Court of Thurston County. Pending final decision of a dispute hereunder, the Grantee shall proceed diligently with the performance of the agreement and in accordance with the decision rendered by DNR. SECTION 12 TERMINATION FOR FUNDING REASONS The DNR may unilaterally terminate this agreement in the event that funding from federal, state or other sources becomes no longer available to the DNR, or is not allocated for the purpose of meeting the DNR's obligation hereunder. Such action is effective when the DNR sends written notification of termination. SECTION 13 TERMINATION FOR CONVENIENCE The DNR may terminate this agreement in whole or in part by written notice to the Grantee when it is in the best interest of the DNR. If this agreement is so terminated, the DNR shall be liable only for disbursements in accordance with the terms of this agreement for activities completed prior to the effective date of termination. SECTION 14 INDEMNIFICATION The Grantee shall defend,protect and hold harmless Washington State,the DNR or any officers Noire or employees thereof, from and against all claims, suits or actions arising from the Grantee's acts or omissions which are libelous or slanderous,result in injury to persons or property,violate a right of confidentiality, or use or reproduce material of any kind which constitutes an infringement of any copyright,patent,trademark or trade name. SECTION 15 PUBLICATION RIGHTS,AND RIGHTS TO DATA, PATENTS AND INVENTIONS The Grantee shall not publish any of the results of the grant work without the advance written permission of the DNR. Said requests will not be unreasonably withheld and will be answered within thirty(30)days of receipt of said request by the DNR. Unless otherwise provided,data,which originates from this grant shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the DNR. Data shall include, but not be limited to, reports, documents,pamphlets, advertisements,books,magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. Ownership includes the right to copyright,patent, register, and the ability to transfer these rights. Data which is delivered under the agreement, but which does not originate there from, shall be transferred to the DNR with a nonexclusive,royalty-free irrevocable license to publish, translate, reproduce, deliver,perform, dispose of, and to authorize others to do so: provided, that such Now Page 7 of 9 Agreement NoFY06-299/K244-03-004(2) license shall be limited to the extent to which the Grantee has a right to grant such a license. SECTION 16 INDUSTRIAL INSURANCE COVERAGE The Grantee shall provide or purchase any necessary industrial insurance coverage prior to performing activities under this agreement. The DNR will not be responsible for payment of industrial insurance premiums or for any other claim or benefit for this Grantee or any agent or employee of the Grantee,which might arise under industrial insurance laws during performance of activities under this agreement. SECTION 17 LICENSING,ACCREDITATION AND REGISTRATION The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this agreement. SECTION 18 COMPLIANCE WITH LAW The Grantee shall comply with all federal and state laws relating to this agreement. SECTION 19 CONFIDENTIALITY Grantee shall not disclose to any third party any proprietary or confidential information received from the DNR, or acquired during the course of activities under this agreement and shall not use for its own benefit or that of others, any such information,whether developed in the course of , this agreement or derived from the DNR, except as may be authorized by the DNR in writing. All information developed in the performance of this agreement shall be considered the DNR's proprietary information. SECTION 20 GOVERNING LAW The laws of Washington State shall govern this agreement. In the event of an inconsistency in this agreement,unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable federal and state statutes and regulations; 2. The Special Terms and Conditions as contained in the main agreement; 3. The General Terms and Conditions as contained in this Attachment A; 4. Any statement of scope of activities attached hereto and incorporated by reference herein; and 5. Any other provisions or attachments of the agreement whether incorporated by reference or otherwise. Page 8 of 9 Agreement NoFY06-299/K244-03-004(2) SECTION 21 JURISDICTION/VENUE *Now' This agreement shall be construed and interpreted under the laws of Washington State and the venue of any action brought under this agreement shall be in the Superior Court for Thurston County. The Grantee,by execution of this agreement, acknowledges the jurisdiction of the courts of Washington State in this matter. SECTION 22 WAIVER A failure by the DNR to exercise its rights shall not constitute a waiver of any rights under this agreement unless stated to be such in writing signed by an authorized representative of the DNR and attached to the original agreement. SECTION 23 ENTIRE AGREEMENT This document contains all covenants, stipulations and provisions agreed to by both parties. No agent or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation,promise or agreement not set forth herein, except for extension of the completion date. No changes, amendments or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this agreement. Extensions of the completion date are valid if in writing and signed by an authorized representative of the DNR. SECTION 24 SEVERABILITY If any provisions of this agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be given effect without the invalid provision, and to this end the provisions of this agreement are declared to be severable. I:\Word\Community Forestry\GRANT MERGE BOILERPLATE.doc Noe Page 9 of 9 Agreement NoFY06-299/K244-03-004(2) ATTACHMENT A Project Proposal Narrative Applicant City of Renton — Community Services Department Name of Project Forestry Ordinance Development Mission Statement of the City of Renton The City of Renton, in partnership with residents, businesses, and schools is dedicated to: • Providing a healthy welcoming atmosphere where citizens choose to live, raise families, and take pride in their community • Promoting planned growth and economic vitality • Creating a positive work environment • Meeting service demands through innovation and commitment to excellence City Purpose and Objective The City objectives are to promote citywide economic development, neighborhood revitalization, sound urban planning; meet the service demands that contribute to the livability of the community and; influence decisions that impact the City. Project Purpose and Objectives The Purpose of the Project is to develop a comprehensive urban forestry ordinance to promote the public health, safety and welfare, enhance aesthetics, create a valuable urban forestry asset and reduce the potential for trees becoming public nuisances on public lands, public rights-of-way and, to a limited extent, on private lands. The ordinance will become a model to inspire a higher level of stewat p toward the urban forest. The City of Renton conducted a tree inventory during 2003. The inventory includes all street trees within the public right-of-way, all park trees, and trees in natural areas in public ownership. The inventory will become a valuable tool from the standpoint of understanding tree-related issues to be resolved by the ordinance. Objectives of the Project are to determine the best components for an ordinance to optimize tree canopy cover, expand the urban forest, improve the health of the urban forest, establish a base level for maintenance, educate government officials and the public about proper tree care and maximize the benefits provided by the urban forest. An urban forestry ordinance in Renton is critical to advancing the City's urban forestry program. Project Benefits The benefit of developing and adopting a forestry ordinance in Renton is to fill the need the City has for cohesive regulations for trees. The absence of regulations has resulted in poor practices such as topping, improper planting, conflicts with street infrastructure, unnecessary tree removals, damage to trees and inadequate maintenance. A forestry ordinance will provide regulations to eliminate these problems, improve the value of the forest and serve as an educational instrument for planting, maintaining, protecting and removing trees. 8 ATTACHMENT A-Project Proposal Narrative The ordinance will be the major catalyst for establishing a formal urban forestry program in the City. The developmental process for the ordinance will be educational for those who become involved in its creation. This aspect will create awareness for individuals in City departments, boards and commissions and the Council and the public regarding urban trees and the best ways to care for them. Public meetings will be scheduled to review draft documents of the ordinance with City boards and Council meetings, open to the public, with some televised on the local access channel. The public will be invited to review drafts of the ordinance and submit comments. Creation of a designated Tree Board legislated through the ordinance will be a benefit of this process. Adoption of the forestry ordinance will qualify the City for Tree City USA certification. The forestry ordinance, once adopted, would be reviewed annually and updated as appropriate. How Will the Project be Accomplished Activities A scope of work will be developed. The scope will include the following general components: • Research exemplary forestry ordinances • Select appropriate sections and models that apply to Renton • Review the models and other information and agree on language • Prepare drafts of the ordinance • City staff, the general public, board, committee, commissions and council reviews of drafts Now • Modifications of drafts based upon feedback • Review of draft ordinance by City Attorney • Approval of forestry ordinance by boards, committees and City Council The Community Services Department will prepare Request for Qualifications, advertise for Urban Forestry Consultants, interview and select a consultant and assist the consultant in the preparation of a draft ordinance. The consultant will provide services through the final draft ordinance development. Participants The Community Services Department will be the lead agency in development of the ordinance. The ordinance will be developed with assistance and cooperation from other City departments including but not limited to the Planning/Building/Public Works Department; Economic Development; Neighborhoods and Strategic Planning Department; Administrative, Judicial and Legal Services Department and; Fire Department. The general public and business leaders will be consulted during the development process of the ordinance. Much of their participation will provide feedback on ordinance regulations and impact. The Park Board, comprised of volunteer citizens from Renton, will review the progress of ordinance development and make initial approvals and final recommendations to City Council. The Community Services Committee and other City Committees will provide feedback, recommendations and approvals the final drafts of the ordinance. All City boards, commissions and committees will be updated ` ularly on the progress of the ordinance as it is developed. 9 ATTACHMENT A-Project Proposal Narrative • Administration The main contact for the Community Services Department shall be Terry Flatley. Mr. Flatley has 20 years experience in urban forestry development and regulations. He has specifically develope four urban forestry ordinances for other communities and updated several existing ordinances. He hateitilso developed site development landscape ordinances. Leslie Betlach, Parks Director, will also provide oversight of the project. Facilities The project is based at the Community Services Department offices located at Renton's City Hall, 1055 S. Grady Way on the fifth floor. The urban forestry consultant offices will also be utilized. There are no specific equipment needs other than those already utilized by the City. Timetable May, 2006— Project Approval from WDNR May/June 2006— Prepare, advertise and evaluate consultant RFQ's, select consultant July 2006 —Award RFQ to consultant and sign contract August 2006 — City staff meets with consultant to provide direction. Consultant researches model ordinances. September 2006—City staff and consultant meet to discuss appropriate legislation from models. October- November 2006 — Consultant prepares drafts of ordinance and meets with City staff December- February 2007— Consultant meets with other City Departments to review drafts March 2007—Public meetings to present draft forestry ordinance April 2007— Park Board approval of forestry ordinance. Park Board and Community Services Committee approval of forestry ordinance May 2007—City Council approval of forestry ordinance and adoption. It is anticipated that much staff time will also occur during this timetable period to provide support for additional meetings, draft reviews, office support and to provide information to various organizations, neighborhood groups, committees, to City Council and Mayor Keolker. Final Product The forestry ordinance will be the final product. It will include sections similarly as follows: • Intent and Purpose • Definitions • Forestry Program • City Forester and Tree Board • Forestry Permit • Regulations Respecting Trees in the Public Right-of-Ways and Other Areas • Public Nuisance— Private Premises • Permit Revocation • Injury to Trees Prohibited • Tree Protection • Enforcement • Administrative Remedies • Appeals • Special Assessments • Penalty '' ro ATTACHMENT B Deliverable Summary Worksheet :Applicant City of Renton — Community Services Department Project Name Forestry Ordinance Development Deliverables • Urban Forestry Consultant o Deliver ordinance language appropriate to the City of Renton o Workshops with City Staff to receive feedback on ordinance components o First draft of proposed ordinance o Other preliminary drafts as necessary o Collaborative final draft • Community Services Department o Consensus with consultant on initial ordinance draft o Additional workshops with City departments to finalize ordinance components o Review of all proposed ordinance drafts o Scheduled briefings with Mayor Keolker during the entire process o Scheduled Council briefings on ordinance development during the entire process o Reviews and updates with Park Board and others as needed o Revised final draft o Presentations of final draft to Council • Renton City Council o Adoption of the forestry ordinance 11 • PROPOSAL CHECKLIST A Complete Proposal Includes One (1) original and five (5) copies of the following: ' ❑ Application form (cover sheet) ❑ Project narrative (no more than three (3) pages) ❑ Budget worksheet ❑ Deliverable Summary Worksheet - Attachment B Proposals must be received by 4:30 p.m. Friday, March 31, 2006 Submit your proposal package to: Department of Natural Resources Urban and Community Forestry Program ATTN: Community Forestry Assistance Grant 1111 Washington St SE P.O. Box 47037 Olympia, WA 98504-7037 Make certain that your proposal package is received by 4:30 p.m. on March 31, 2006 Fax copies or e-mail copies of proposals will not be accepted. QUESTIONS? Call the U&CF Hotline at 1-800-523-8733. 12 Attachment B Application Form Program Narrative Budget Worksheet Deliverable Summary Worksheet 2006 Community a Forestry Assistance Grant Proposal APPLICATION FORM Project name (five words or less) Forestry Ordinance Development Category (Select One): Urban Forest Management Plan O Tree Inventory 0 Tree Board Development p Ordinance Development El Location (City) Renton Name of Applicant City of Renton—Community Services Department Daytime Phone#425-430-6600 Address of Applicant 1055 S. Grady Way City Renton State WA Zip 98055 Contact Person Terry Flatlet' Daytime Phone #425-430-6601 Fax#425-430-6603 E-mail Address tflatleyci.renton.wa.us Contact Person Address (if different from above)Same Applicant's Federal I.D. Number 91-6001271 Brief Description of Project and Objective: Develop a forestry ordinance that will , wri designate a city forester and a tree board and provide policy/regulations on tree protection, planting, removal and maintenance. Hire a consulting urban forester or certified arborist to develop the ordinance with City staff assistance. Is this project currently funded through another entity? 0 Yes ® No Was this project previously funded through another entity? ❑ Yes N No DNR Funds Requested from budget work sheet $10,000.00 Applicant Share Provided from budget work sheet $20,000.00 In-Kind Share from budget work sheet $10,000.00 Cash Donations from budget work sheet $0.00 Total Amount of Project from budget work sheet $40,000.00 By signing this grant proposal application form the undersigned agrees that all information is accurate to the best of their knowledge. i- 14.41r 13( /04. Name an• Title of R p4-esentative Date 14 3 /5 /o� Signature •f A uthorized Representative Date ' a f w 4 BUDGET WORKSHEET Applicant City of Renton—Community Services Department Project Name Forestry Ordinance Development ITEM Grant Applicant In-Kind Cash TOTAL Share Donation Ordinance Development Consultant Costs - research other ordinances $1860 $2540 $4400 - 40 hrs.x$110/hr -determine applicable $1760 $1760 regulations - 16hrs.x$11omr - review with City Staff $2640 $2640 - 24 hrs.x$110/hr - ordinance drafts $8140 $8140 $16,280 - 148 hrs.x$110/hr - other departments meetings $1760 $1760 - 16 hrs.x$110/hr - public meetings $1650 $1650 - 15 hrs.x$110/hr -miscellaneous expenses(paper, $1530 $1530 copies,travel,meals,phone calls etc.) city Staff Costs liare - Parks manager - prepare UF Consultant $2200 $2200 RFQ,Interviwes&Hiring - 40 hrs.x$55/hr - research other ordinances $2200 $2200 - 40 hrs.x$55/hr(city staff) - work with consultant $8140 $8140 - $55/hr x 148 hrs. -Other Departments Reviews $8200 $8200 (various department staff;Planning, Public Works,Transportation,Legal, etc.) - Public Meetings(preparations, $2500 $2500 printing,setup,secretarial) TOTAL $10,000 $20,020 $23240 $0 $53,260.00 ''ATE: Total of Applicant Share, In-Kind and Cash Donation Columns must equal or exceed the Grant �r.• Share Column. CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A GRANT AGREEMENT FOR A $10,000 GRANT FROM THE WASHINGTON STATE DEPARTMENT OF NATURAL RESOURCES (DNR) FOR THE FORESTRY ORDINANCE DEVELOPMENT PROJECT. WHEREAS, in late March 2006, the Renton Parks Department applied to the Washington State Department of Natural Resources(DNR)for a grant to assist with the Forestry Ordinance Development Project (the"Project"); and WHEREAS,the purpose of the Project is to develop a comprehensive urban forestry ordinance to promote the City's public health, safety and welfare, enhance aesthetics, create a valuable urban forestry asset and reduce the potential for trees becoming public nuisances on public lands, public rights-of-way and, to a limited extent, on private lands; and WHEREAS, some of the City's specific objectives for the results of the urban forestry ordinance are: To optimize tree canopy cover, expand and improve the health of the urban forest, establish a base level for maintenance, and educate government officials and the public about proper tree care; and WHEREAS,the grant monies for the Project will be applied to expenses associated with the Project consultant's and city staff's research, departmental meetings, and public meetings, as well as other miscellaneous expenses; and WHEREAS,the State has approved a grant in the amount of$10,000 from the DNR for the Project; and 1 RESOLUTION NO. WHEREAS, an additional $43,260 for the Project will be provided from City and in-kind contributions; and WHEREAS, it is necessary to document the terms and conditions of this Grant Agreement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. SECTION H. The Mayor and City Clerk are hereby authorized to enter into a Grant Agreement with the Washington State Department of Natural Resources for the Forestry Ordinance Development Project. PASSED BY THE CITY COUNCIL this day of , 2006. Now Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1194:6/14/06:ma Nome 2 CITY OF RENTON COUNCIL AGENDA BILL A�#: 7, Le Submitting Data: For Agenda of: Dept/Div/Board.. AJLS/City Clerk December 4, 2006 Staff Contact Bonnie Walton Agenda Status Consent X Subject: Public Hearing.. CRT-06-005; Court Case Correspondence.. Ronald W. Hemphill and Tina Marie Hemphill vs. City Ordinance of Renton Resolution Old Business Exhibits: New Business Summons and Complaint Study Sessions Information Recommended Action: Approvals: Refer to City Attorney and Insurance Services Legal Dept Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated 11001 Total Project Budget City Share Total Project SUMMARY OF ACTION: Summons and Complaint for Violation of Civil Rights, Injunctive Relief, and Damages filed in King County Superior Court by Curman Sebree, 1191 2nd Ave., 18th Fl., Seattle, 98101, on behalf of Ronald W. Hemphill and Tina Marie Hemphill. Mr. Hemphill, a City of Renton employee, alleges workplace discrimination, retaliation, and defamation. I + Law Offices of Curman Sebree RF 1191 Second Avenue, 18th Floor ��`�'�� + In Kirk,r„ 2 Seattle,Washington 98101-2939 (206)622-8001 t 0V27 3 2006 f 4 5 6 NOV 272006 7 RECEIVED ,% TY CLERK'S OFFICE 8 IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON Wait/04,-/,1ereJ 9 IN AND FOR THE COUNTY'OF KING dy ha; f in 10 RONALD W. HEMPHILL and TINA MARIE HEMPHILL, 11 NO. 06 _ 2 - 37237 - 9Al, • Plaintiffs, 12 SUMMONS 13 Vs. 14 c ; P akibr CITY OF RENTON, a Municipal corporation, (1Yne Defendant. P t a lerr6rtz 16 Terri ► aSt) ly 1YIA 17 18 TO THE DEFENDANT: City Manager City of Renton 19 1055 South Grady Way Renton, Washington 98055 20 21 Ronald W. Hemphill and Tina Marie Hemphill, Plaintiffs, have started a lawsuit against 22 you in the above-entitled court. Plaintiffs'claims are stated in the written complaint, a copy of 23 which is served upon you with this summons. 24 In order to defend against this lawsuit, you must respond to the complaint by stating your 25 ,;efense in writing, and by serving a copy upon the person signing this summons within 20 days 26 Ntior �+3 c LAW OFFICES CURMAN SEBREE EIGHTEENTH FLOOR 1191 SECOND AVENUE Summons 1 SEATTLE,WASHINGTON 98101-2939 (206)622-8001 1 I fter the service of the summons, excluding the day of service, or a default judgment may be 2 ntered against you without notice. A default judgment is one where Plaintiffs are entitled to what 3 s asked for because you have not responded. If you serve a notice of appearance on the 4 undersigned person, you are entitled to notice before a judgment may be entered. 5 You may demand that plaintiffs file this lawsuit with the Court. If you do so,the demand 6 7 ust be in writing and must be served upon the person signing the summons. Within 14 days after 8 ou serve the demand, the plaintiffs must file this lawsuit with the Court or the service on you of 9 his summons and complaint will be void. 10 If you wish to seek the advice of an attorney in this matter, you should do so promptly so 11 hat your written response, if any, may be served on time. 12 This summons is issued pursuant to Rule 4 of the Superior Court Civil Rules of the State 13 14 I f Washington. Ned 15 DATED this 27th day of November 2006. 16 LAW OFFICES OF CURMAN SEBREE 17 18 By 19 Curman Sebree, WSBA# 959 Attorney for Plaintiff 20 21 22 23 24 25 26 LAW OFFICES CURMAN SEBREE EIGHTEENTH FLOOR 1191 SECOND AVENUE Summons 2 SEATTLE,WASHINGTON 98101-2939 (206)622-8001 Y I 1 LAW OFFICES OF Curman Sebree 2 1191 Second Avenue, 18th Floor +: Seattle, Washington 98101-2939 �'�� 3 (206)622-8001 In IGng County Sura:'+`C CITY OF RENTON 4 Attorney for Plaintiffs NOV 2 7 2006 NOV 272006 5 RECEIVED , ;r1 Clerk 6 •,;ITY CLERK'S OFFICE Hand j Liffe f dy 7 /jai 1-1(4^ 8 IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON 9 IN AND FOR THE COUNTY OF KING 10 RONALD W. AND TINA MARIE 11 HEMPHILL, rgia NO. 06 - 2 - 37237 -- 9 12 Plaintiffs, 13 VS. COMPLAINT FOR VIOLATION OF 14 CIVIL RIGHTS, INJUNCTIVE RELIEF, CITY OF RENTON, a Municipal corporation, AND DAMAGES Defendant. 16 17 Plaintiffs, Ronald W. Hemphill and Tina Marie Hemphill, by and their attorney, for their 18 complaint against the above-named defendant, state and allege as follows: 19 I. PARTIES 20 21 1.1. Plaintiffs Ronald William Hemphill and Tina Marie Hemphill are married and 22 reside in Ravensdale, King County, Washington. At all times material herein, the City of Renton 23 employed Ronald Hemphill. 24 1.2. Defendant City of Renton ("the City") is a municipal corporation doing business 25 in Renton, King County, Washington. 26 ' ' LAW OFFICES 4 ' CURMAN SEBREE EIGHTEENTH FLOOR Complaint for Violation of Civil Rights, 1191 SECOND AVENUE S. Injunctive Relief, and for Damages - 1 `.ATTLE, (WASHINGTON)6 -8000198101-2939 1 II. JURISDICTION AND VENUE 2 2.1. Jurisdiction is appropriate in Superior Court for determination of matters 3 involving state claims and violations of civil rights. Pursuant to RCW 4.12.025, venue is 4 appropriate in King County in that defendant resides in King County. 5 6 III. FACTUAL BACKGROUND 7 3.1. Plaintiff Ronald Hemphill began his employment with the City of Renton as a 8 Parks Maintenance Worker I on April 10, 1995. Approximately one year after his hire, after 9 successfully completing a probationary period, defendant promoted Mr. Hemphill to Parks 10 Maintenance Worker II on May 16, 1996. On June 1, 1997, Hemphill was promoted to Parks 11 Maintenance Worker III, again after successfully completing the required probationary period. 12 3.2. On August 16, 2000, defendant again promoted Mr. Hemphill this time to a 13 14 supervisory position, Parks Maintenance Supervisor. This position was subject to a 6-month 15 probationary period, which Hemphill successfully completed. The beginning salary for the ''1401 16 supervisory position was $3, 744 per month. In January 2001, the pay for the supervisory 17 position increased to $4,150 per month, and on August 16, 2001, to $4,350 per month. In 18 September 2003, Hemphill's annual salary had increased to $ 58,332 a year, or $4,861 per 19 month. • 20 3.3. In September 2000, Hemphill successfully completed the requirements for 21 22 Personnel Supervisory Training. In June 2001, Hemphill successfully completed Antiharassment 23 personnel training. At all times material herein, Hemphill performed his responsibilities as Parks 24 Maintenance Supervisor in a manner that was satisfactory or above, and prior to September 30, 25 2003, had not received any disciplinary actions. 26 LAW OFFICES CURMAN SEBREE Complaint for Violation of Civil Rights, EIGHTEENTH FLOOR 1191 SECOND AVENUE Injunctive Relief,and for Damages-2 SEATTLE, WASHINGTON 98101-2939 (206)622-8001 1 3.4. On June 11, 2003, a Parks Maintenance Worker III, Dana Appel, reported to �Irr 2 Leslie Betlach, Parks Director, that Hemphill allegedly called her a"snitch,"that he wanted her 3 off the crew, and that she could not be trusted. 4 3.5. On or about June 23, 2003,rather than retaining an independent outside 5 6 investigator, defendant's Parks Maintenance Manager, Terrence Flatley, and Leslie Betlach 7 began a workplace investigation'into the following allegations against Hemphill: 8 "Ron said Dana is a snitch; Ron said Dana is a bitch; Ron wants Dana off the crew; Ron would do whatever he could to get Dana off the crew; Ron said Dana couldn't be 9 trusted; Ron is trying to get people to choose sides; Ron does not treat employees 10 equally." 11 3.6. Hemphill denied and continues to deny the allegations. Moreover, at all times 12 material herein, Hemphill performed his responsibilities in accordance with City Policies and in 13 a satisfactory manner. Derogatory language,profane language is used in all departments, yet 14 Hemphill was singled out for investigation and subsequently disciplined. Other supervisors have 5 used racial slurs and referred to an employee as a"fucking liar". These individuals were not 16 removed from their management positions. 17 18 3.7. On or about September 8, 2003, Flatley and Betlach submitted the results of the 19 workplace investigation to Dennis Culp, Community Services Administrator. The investigation 20 concluded that"on a more probably[sic] than not basis"Hemphill violated the City's policies 21 against discrimination and harassment. The investigators recommended that Hemphill be 22 demoted from Parks Maintenance Supervisor to Parks Maintenance Worker III, Step E. The 23 investigators also recommended that Hemphill also be reassigned from the Cedar River Park 24 Crew to report to John Slaney, supervisor of the Cedar River Trails Crew. 25 26 3.8. On or about September 30, 2003, Dennis Culp, Community Services Noise LAW OFFICES CURMAN SEBREE Co laint for Violation of Civil Rights, EIGHTEENTH F1191 SECOND AVVE � gENUU E Injunctive Relief, and for Damages 3 SEATTLE, WASHINGTON 98101-2939 (206)622-8001 ( I 1 Administrator, notified Hemphill of his decision to demote Hemphill from his position as Parks 2 Maintenance Supervisor to the position of Parks Maintenance Worker III, Step E. 3 3.9. Culp further advised Hemphill that the investigation determined that the following 4 facts were more likely than not true: 5 a. "You referred to someone on the crew as a snitch to others. 6 b. You referred to someone on the crew as a bitch to others. 7 c. You told others you wanted someone off the crew. d. You told others you would do whatever you could to get someone off the crew. 8 e. You told others that someone on the crew could not be trusted. f. You were actively trying to get people on your side and/or to choose sides against 9 someone on the crew. 10 g. You did not treat employees equally and/or you applied different standards for different employees. 11 h. You told others that someone on the crew is a flicking cunt. i. You avoided talking to someone on the crew during the course of providing daily 12 crew assignments. j. You told crew members that Leslie said you were a bad supervisor and you were 13 not supervising. 14 k. You used information to manipulate City employees. 1. You exhibited poor supervisory ability." 15 3.10. On October 1, 2003, claimant was demoted to Parks Maintenance Worker 3. The 16 demotion resulted in a reduction in pay of approximately$1,000 per month. 17 18 3.11. Another supervisor, Kevin Bradley, made racially derogatory comments about 19 blacks and other ethnic minorities, including use of the"N"word in the workplace. No 20 discipline of any kind was ever taken against Bradley who is currently still employed in a 21 supervisory position. Nor were the employees' complaints against Bradley ever investigated. 22 3.12. Defendant has a history of retaliation against employees who complain against 23 management. Hemphill's investigation and demotion are part of the pattern of retaliation against 24 him. On or about September 2000, Hemphill complained about John Slaney's reference to a 25 26 subordinate employee as a"fucking liar." Again in late October 2002, Hemphill complained LAW OFFICES CURMAN SEBREE Complaint for Violation of Civil Rights, EIGHTEENTH FLOOR 1191 SECOND AVENUE Injunctive Relief,and for Damages -4 SEATTLE,WASHINGTON 98101-2939 (206)622-8001 1 about Slaney's discriminatory treatment of a subordinate employee and offensive comments Ni'"" 2 made about another female subordinate employee. Shortly thereafter, defendant began its 3 retaliatory investigation of Hemphill. At all times material herein, defendant employed John 4 Slaney as one of its supervisors. 5 6 3.13. At the outset of the alleged investigation against Hemphill, defendant had begun 7 an investigation of Slaney for creating a hostile work environment. As a result of Hemphill's 8 complaints against Slaney, defendant began a pattern and campaign of retaliation against 9 Hemphill. 10 11 IV. FIRST CAUSE OF ACTION-DISCRIMINATION 12 4.1. Plaintiffs incorporate by reference and re-allege the allegations contained in 13 paragraphs 1.1 through 3.13 above as if fully set forth in this paragraph. 14 4.2. Defendant discriminated against plaintiff Ron Hemphill in the terms and X15 conditions of his employment, in violation of RCW 49.60.180. 16 4.3. As a proximate result of these violations, plaintiffs have suffered damages in an 17 18 amount to be proven at trial. In addition, defendant's violation of plaintiff Ron Hemphill's rights 19 has caused plaintiffs emotional distress, embarrassment, and humiliation. 20 V. SECOND CAUSE OF ACTION—RETALIATION 21 22 5.1. Plaintiffs incorporate by reference and re-allege the allegations contained in 23 paragraphs 1.1 through 3.14 above as if fully set forth in this paragraph. 24 5.2. In taking the above-described disciplinary actions against Ron Hemphill, 25 defendant retaliated against Hemphill for complaining about unlawful employment practices and 26 Nosy LAW OFFICES CURMAN SEBREE Com plaint for Violation of Civil Rights, EIGHTEENTH F P g � 1191 SECOND AVENUE Injunctive Relief,and for Damages 5 SEATTLE, WASHINGTON 98101-2939 (206)622-8001 1 created a hostile retaliatory work environment in violation of RCW 49.60.210. 2 5.3. As a proximate result of these violations, plaintiffs have suffered damages in an 3 amount to be proven at trial. hi addition,defendant's violation of plaintiff Ron Hemphill's rights 4 has caused plaintiffs emotional distress, embarrassment, and humiliation. 5 6 VI. THIRD CAUSE OF ACTION—DEFAMATION 7 6.1. Plaintiffs incorporate by reference and re-allege the allegations contained in 8 paragraphs 1.1 through 3.13 above as if fully set forth in this paragraph. 9 10 6.2. Defendant's improper and negligent investigation of Mr. Hemphill published false 11 statements that Mr. Hemphill harassed and discriminated against employees 12 6.3. In publishing the statements, Defendant knew or in the exercise of reasonable 13 care, should have known that the statements were false, or would and in fact did create a false 14 impression in some material respect, causing Mr. Hemphill harm. 15 16 6.4. The substance of the false statements exposed Mr. Hemphill to hatred, contempt, 17 and ridicule and injured him in his business or occupation. 18 6.5. Defendant published the statements accusing Mr. Hemphill of sexual harassment 19 and discrimination with knowledge of its falsity or with reckless disregard of its truth or falsity, 20 thus constituting malice. 21 6.6. Defendant's conduct as described above is libelous per se in violation of RCW 22 9.58.010, entitling Mr. Hemphill to damages. 23 24 VII. FOURTH CAUSE OF ACTION- LOSS OF CONSORTIUM 25 7.1. Plaintiffs incorporate by reference and re-allege the allegations contained above in 26 LAW OFFICES CURMAN SEBREE Complaint for Violation of Civil Rights, EIGHTEENTH FLE g 1191 SECOND AVENUE Injunctive Relief,and for Damages-6 SEATTLE, WASHINGTON 98101-2939 (206)622-8001 1 • DATED this 2a day of November 2006. 2 LAW OFFICES OF CURMAN SEBREE 3 4 By / 5 Curman Sebree, WSBA #1 1•59 Attorney for Plaintiffs 6 7 8 9 10 11 12 13 14 5 16 17 18 19 20 21 22 23 24 25 26 LAW OFFICES CURMAN SEBREE HTEENTH FLOOR Complaint for Violation of Civil Rights, 1191 SECOND AVENUE Injunctive Relief, and for Damages- 8 SEATTLE, W2 SGHI 22TOON0198101-2939 CITY OFRENTO NOV272000 • RECEIVED ;ITN'CLERK'S OFFICE �l t✓t ' .).'1'✓e cd Dy 17 IN THE SUPERIOR COURT OF THE STATE OF WASHINGTON IN AND FOR THE COUNTY OF KING Ronald W. and Tina Marie Hemphill NO. 06-2-37237-9 KNT Order Setting Civil Case Schedule (*ORSCS) vs Plaintiff(s) City of Renton ASSIGNED JUDGE Yu 15 FILE DATE: 11/27/2006 Defendant(s) TRIAL DATE: 05/12/2008 A civil case has been filed in the King County Superior Court and will be managed by the Case Schedule on Page 3 as ordered by the King County Superior Court Presiding Judge. I. NOTICES NOTICE TO PLAINTIFF: The Plaintiff may serve a copy of this Order Setting Case Schedule (Schedule)on the Defendant(s)along with the Summons and Complaint/Petition.Otherwise, the Plaintiff shall serve the Schedule on the Defendant(s)within 10 days after the later of: (1)the filing of the Summons and Complaint/Petition or(2) service of the Defendant's first response to the Complaint/Petition, whether that response is a Notice of Appearance, a response, or a Civil Rule 12 (CR 12) motion. The Schedule may be served by regular mail, with proof of mailing to be filed promptly in the form required by Civil Rule 5(CR 5). "I understand that I am required to give a copy of these documents to all parties in this case." ,/ 6.4. 1)' rMIA 1) I Print Name Sign Name Order Setting Civil Case Schedule (*ORSCS) *' /.;77'N REV.7/200 1 Avg I. NOTICES(continued) NOTICE TO ALL PARTIES: All attorneys and parties should make themselves familiar with the King County Local Rules[KCLR]-- especially those referred to in this Schedule. In order to comply with the Schedule, it will be necessary for attorneys and parties to pursue their cases vigorously from the day the case is filed. For example, discovery must be undertaken promptly in order to comply with the deadlines for joining additional parties, claims, and defenses, for disclosing possible witnesses[See KCLR 26], and for meeting the discovery cutoff date[See KCLR 37(g)]. CROSSCLAIMS,COUNTERCLAIMS AND THIRD PARTY COMPLAINTS: A filing fee of$200 must be paid when any answer that includes additional claims is filed in an existing case. SHOW CAUSE HEARINGS FOR CIVIL CASES[King County Local Rule 4(g)] A Confirmation of Joinder, Claims and Defenses or a Statement of Arbitrability must be filed by the deadline in the schedule. A review of the case will be undertaken to confirm service of the original complaint and to verify that all answers to claims, counterclaims and cross-claims have been filed. If those mandatory pleadings are not in the file, a Show Cause Hearing will be set before the Chief Civil or RJC judge. The Order to Show Cause will be mailed to all parties and designated parties or counsel are required to attend. PENDING DUE DATES CANCELED BY FILING PAPERS THAT RESOLVE THE CASE: When a final decree,judgment, or order of dismissal of all parties and claims is filed with the Superior Court Clerk's Office, and a courtesy copy delivered to the assigned judge, all pending due dates in this Schedule are automatically canceled, including the scheduled Trial Date. It is the responsibility of the parties to 1)file such dispositive documents within 45 days of the resolution of the case, and 2)strike any pending motions by notifying the bailiff to the assigned judge. Parties may also authorize the Superior Court to strike all pending due dates and the Trial Date by filing a Notice of Settlement pursuant to KCLR 41, and forwarding a courtesy copy to the assigned judge. If a final "s''' decree,judgment or order of dismissal of all parties and claims is not filed by 45 days after a Notice of Settlement, the case may be dismissed with notice. If you miss your scheduled Trial Date, the Superior Court Clerk is authorized by KCLR 41(b)(2)(A)to present an Order of Dismissal, without notice, for failure to appear at the scheduled Trial Date. NOTICES OF APPEARANCE OR WITHDRAWAL AND ADDRESS CHANGES: All parties to this action must keep the court informed of their addresses. When a Notice of Appearance/Withdrawal or Notice of Change of Address is filed with the Superior Court Clerk's Office, parties must provide the assigned judge with a courtesy copy. ARBITRATION FILING AND TRIAL DE NOVO POST ARBITRATION FEE: A Statement of Arbitrability must be filed by the deadline on the schedule if the case is subject to mandatory arbitration and service of the original complaint and all answers to claims, counterclaims and cross-claims have been filed. If mandatory arbitration is required after the deadline, parties must obtain an order from the assigned judge transferring the case to arbitration. Any party filing a Statement must pay a $220 arbitration fee. If a party seeks a trial de novo when an arbitration award is appealed, a fee of $250 and the request for trial de novo must be filed with the Clerk's Office Cashiers. NOTICE OF NON-COMPLIANCE FEES: All parties will be assessed a fee authorized by King County Code 4.71.050 whenever the Superior Court Clerk must send notice of non-compliance of schedule requirements and/or Local Rule 41. King County Local Rules are available for viewing at www.metrokc.gov/kcscc. Now Order Setting Civil Case Schedule (*ORSCS) REV.7/200 2 II. CASE SCHEDULE DEADLINE Nei or Filing CASE EVENT EVENT DATE Needed Case Filed and Schedule Issued. • Mon 11/27/2006 * Confirmation of Service[See KCLR 4.1]. Tue 12/26/2006 * Last Day for Filing Statement of Arbitrability without a Showing of Good Mon 05/07/2007 * Cause for Late Filing[See KCLMAR 2.1(a)and Notices on Page 2]. $220 arbitration fee must be paid DEADLINE to file Confirmation of Joinder if not subject to Arbitration. Mon 05/07/2007 * [See KCLR 4.2(a) and Notices on Page 2]. Show Cause hearing will be set if Confirmation is not filed,or if the Confirmation does not have all signatures,or if all answers have not been filed,or judgment on default has not been filed,or Box 2 is checked. DEADLINE for Hearing Motions to Change Case Assignment Area. Mon 05/21/2007 [See KCLR 82(e)] DEADLINE for Disclosure of Possible Primary Witnesses Mon 12/10/2007 [See KCLR 26(b)]. DEADLINE for Disclosure of Possible Additional Witnesses Tue 01/22/2008 [See KCLR 26(b)]. DEADLINE for Jury Demand [See KCLR 38(b)(2)]. Mon 02/04/2008 * DEADLINE for Setting Motion for a Change in Trial Date Mon 02/04/2008 * [See KCLR 40(e)(2)]. DEADLINE for Discovery Cutoff[See KCLR 37(g)]. Mon 03/24/2008 DEADLINE for Engaging in Alternative Dispute Resolution [See KCLR Mon 04/14/2008 16(c)]. DEADLINE for Exchange Witness& Exhibit Lists& Documentary Exhibits Mon 04/21/2008 [See KCLR 16(a)(4)]. DEADLINE to file Joint Confirmation of Trial Readiness Mon 04/21/2008 * [See KCLR 16(a)(2)] DEADLINE for Hearing Dispositive Pretrial Motions[See KCLR 56; CR 56]. Mon 04/28/2008 Joint Statement of Evidence[See KCLR 16(a)(5)]. Mon 05/05/2008 * Trial Date [See KCLR 40]. Mon 05/12/2008 III. ORDER Pursuant to King County Local Rule 4[KCLR 4], IT IS ORDERED that the parties shall comply with the schedule listed above. Penalties, including but not limited to sanctions set forth in Local Rule 4(g) and Rule 37 of the Superior Court Civil Rules, may be imposed for non-compliance. It is FURTHER ORDERED that the party filing this action must serve this Order Setting Civil Case Schedule and attachment on all other parties. DATED: 11/27/2006 PRESIDING JUDGE Order Setting Civil Case Schedule (*ORSCS) REV. 7/200 3s**011 __ IV.ORDER ON CIVIL PROCEEDINGS FOR ASSIGNMENT TO JUDGE READ THIS ORDER PRIOR TO CONTACTING YOUR ASSIGNED JUDGE This case is assigned to the Superior Court Judge whose name appears in the caption of this Schedule.The assigned Superior Court Judge will preside over and manage this case for all pre-trial matters. COMPLEX LITIGATION: If you anticipate an unusually complex or lengthy trial, please notify the assigned court as soon as possible. The following procedures hereafter apply to the processing of this case: APPLICABLE RULES: a. Except as specifically modified below, all the provisions of King County Local Rules 4 through-26 shall apply to the processing of civil cases before Superior Court Judges. CASE SCHEDULE AND REQUIREMENTS: A. Show Cause Hearing: A Show Cause Hearing will be held before the Chief Civil/Chief RJC judge if the case does not have confirmation of service on all parties, answers to all claims, crossclaims, or counterclaims as well as the confirmation of joinder or statement of arbitrability filed before the deadline in the attached case schedule. All parties will receive an Order to Show Cause that will set a specific date and time for the hearing. Parties and/or counsel who are required to attend will be named in the order. B. Pretrial Order:An order directing completion of a Joint Confirmation of Trial Readiness Report will be mailed to all parties approximately six(6)weeks before trial. This order will contain deadline dates for the pretrial events listed in King County Local Rule 16: 1)Settlement/Mediation/ADR Requirement; 2) Exchange of Exhibit Lists; 3) Date for Exhibits to be available for review; 4) Deadline for disclosure of witnesses; 5) Deadline for filing Joint Statement of Evidence; 6) Trial submissions, such as briefs, Joint Statement of Evidence,jury instructions; 7)voir dire questions, etc; lose 8) Use of depositions at trial; 9) Deadlines for nondispositive motions; 10) Deadline to submit exhibits and procedures to be followed with respect to exhibits; 11) Witnesses--identity, number, testimony; C. Joint Confirmation regarding Trial Readiness Report: No later than twenty one(21)days before the trial date, parties shall complete and file (with a copy to the assigned judge) a joint confirmation report setting forth whether a jury demand has been filed, the expected duration of the trial, whether a settlement conference has been held, and special problems and needs (e.g. interpreters, equipment), etc. If parties wish to request a CR 16 conference, they must contact the assigned court. Plaintiff/petitioner's counsel is responsible for contacting the other parties regarding said report. D. Settlement/Mediation/ADR: 1) Forty five(45) days before the Trial Date, counsel for plaintiff shall submit a written settlement demand. Ten (10)days after receiving plaintiffs written demand, counsel for defendant shall respond (with a counteroffer, if appropriate). 2) Twenty eight(28)days before the Trial Date, a settlement/mediation/ADR conference shall have been held. FAILURE TO COMPLY WITH THIS SETTLEMENT CONFERENCE REQUIREMENT MAY RESULT IN SANCTIONS. E. Trial: Trial is scheduled for 9:00 a.m. on the date on the Schedule oras soon thereafter as convened by the court. The Friday before trial, the parties should access the King County Superior Court website at www.metrokc.gov/kcsc to confirm trial judge assignment. Information can also be obtained by calling (206)205-5984. • i MOTIONS PROCEDURES: A. Noting of Motions Dispositive Motions:All Summary Judgment or other motions that dispose of the case in whole or in part will be heard with oral argument before the assigned judge.The moving party must arrange with the courts a date and time for the hearing, consistent with the court rules. King County Local Rule 7 and King County Local Rule 56 govern procedures for all summary judgment or other motions that dispose of the case in whole or in part. The local rules can be found at www.metrokc.govlkcscc. Nondispositive Motions: These motions,which include discovery motions,will be ruled on by the assigned judge without oral argument, unless otherwise ordered.All such motions must be noted for a date by which the ruling is requested;this date must likewise conform to the applicable notice requirements. Rather than noting a time of day, the Note for Motion should state "Without Oral Argument." King County Local Rule 7 governs these motions,which include discovery motions.The local rules can be found at www.metrokc.gov/kcscc. Motions in Family Law Cases not involving children: Discovery motions to compel, motions in limine, motions relating to trial dates and motions to vacate judgments/dismissals shall be brought before the assigned judge. All other motions should be noted and heard on the Family Law Motions Calendar. King County Local Rule 7 and King County Family Law Local Rules govern these procedures. The local rules can be found at www.metrokc.gov/kcscc. Emergency Motions: Emergency motions will be allowed only upon entry of an Order Shortening Time. However, emergency discovery disputes may be addressed by telephone call, and without written motion, if the judge approves. Filing of Documents All original documents must be filed with the Clerk's Office. The working copies of all documents in support or opposition must be marked on the upper right corner of the first page with the date of consideration or hearing and the name of the assigned judge. The assigned judge's working copy must be delivered to his/her courtroom or to the judges'mailroom. Do not file working copies with the Motions Coordinator, except those motions to be heard on the Family Law Motions Calendar, in which case the working copies should be filed with the Family Law Motions Coordinator. Original Proposed Order: Each of the parties must include in the working copy materials submitted on any motion an original proposed order sustaining his/her side of the argument. Should any party desire a copy of the order as signed and filed by the judge, a preaddressed, stamped envelope shall accompany the proposed order. Presentation of Orders:All orders, agreed or otherwise, must be presented to the assigned judge. If that judge is absent, contact the assigned court for further instructions. If another judge enters an order on the case, counsel is responsible for providing the assigned judge with a copy. Proposed orders finalizing settlement and/or dismissal by agreement of all parties shall be presented to the assigned judge or in the Ex Parte Department. Formal proof in Family Law cases must be scheduled before the assigned judge by contacting the bailiff, or formal proof may be entered in the Ex Parte Department. If final orders and/or formal proof are entered in the Ex Parte Department, counsel is responsible for providing the assigned judge with a copy. C. Form: Memoranda/briefs for matters heard by the assigned judge may not exceed twenty four(24) pages for dispositive motions and twelve (12) pages for nondispositive motions, unless the assigned judge permits over-length memoranda/briefs in advance of filing. Over-length memoranda/briefs and motions supported by such memoranda/briefs may be stricken. IT IS SO ORDERED. FAILURE TO COMPLY WITH THE PROVISIONS OF THIS ORDER MAY RESULT IN DISMISSAL OR OTHER SANCTIONS. PLAINTIFF/PETITIONER SHALL FORWARD A COPY OF THIS ORDER AS SOON AS PRACTICABLE TO ANY PARTY WHO HAS NOT RECEIVED THIS ORDER. PRESIDING JUDGE CITY OF RENTON COUNCIL AGENDA BILL m#: F. Submitting Data: For Agenda of: 12/4/2006 Dept/Div/Board.. EDNSP Staff Contact Mark Santos-Johnson Agenda Status Ext. 6584 Consent X Subject: Public Hearing.. Multi-Family Housing Property Tax Exemption Correspondence.. Program—Extension of Sunset Clause to December 31, Ordinance 2009 Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Ordinance Information Recommended Action: Approvals: Legal Dept Council concur Finance Dept Other Fiscal Impact: Expenditure Required... N/A Transfer/Amendment N/A Amount Budgeted N/A Revenue Generated N/A kitiot_Total Project Budget N/A City Share Total ProjectN/A SUMMARY OF ACTION: In December 2003, the Council established the Multi-Family Housing Property Tax Exemption (MFHPTE) as codified in RMC 4-1-220 to encourage multi-family housing development in designated residential targeted areas. The original ordinance establishing the MFHPTE incentive included a provision for accepting new applications to sunset on December 31, 2006, unless extended by City Council action. The MFHPTE has been very useful in helping stimulate new construction of multi-family housing in the City's designated residential targeted areas,particularly in Downtown Renton and,more recently, in South Lake Washington. However,to encourage additional multi-family housing in the City's designated residential targeted areas, staff recommends that the Council extend the multi-family housing property tax exemption for an additional three years. If the sunset clause is extended and the current proposed zoning changes for the Highlands are approved, the MFHPTE incentive could be particularly useful for encouraging new construction of multi-family housing in the Highlands designated residential targeted area. STAFF RECOMMENDATION: Adopt an ordinance to extend the sunset clause for accepting new applications for the property tax exemption for multi-family housing in designated residential targeted area for three years to December 31, 2009, unless further extended by City Council action fr. ECONOMIC DEVELOPMENT, C �� NEIGHBORHOODS, AND STRATEGIC ' .� • PLANNING DEPARTMENT MEMORANDUM DATE: November 27, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: pKathy Keolker, Mayor FROM: Alex Pietsch, Administrator Ay(4) STAFF CONTACT: Mark Santos-Johnson, Senior Economic Development Specialist; Ext. 6584 SUBJECT: Multi-Family Housing Property Tax Exemption Program— Extension of Sunset Clause to December 31, 2009 ISSUE: " Should the City extend the sunset clause for the multi-family housing property tax exemption for residential targeted areas provided for in RMC 4-1-220 for three years to December 31, 2009? RECOMMENDATION: Adopt an ordinance to extend the sunset clause for accepting new applications for the property tax exemption for multi-family housing in designated residential targeted areas for three years to December 31, 2009, unless further extended by Council action. BACKGROUND SUMMARY: Overview As authorized by Chapter 84.14 RCW, the Council adopted Ordinance 5061 on December 22, 2003, Ordinance 5151 on August 1, 2005, and Ordinance 5192 on January 23, 2006, to establish and subsequently amend a property tax exemption incentive (codified in RMC 4-1- 220) to encourage multi-family housing development in the following designated residential targeted areas: • Highlands: Within the Center Village Comprehensive Plan designation- Center Village (CV) zone, Residential Multi-Family(RM-F) zone, or Residential 10 Dwelling Units/Acre (R-10) zone; or Nri"' • Downtown: Center Downtown(CD) zone, Residential Multi-Family Urban Center (RM-U) zone, or Residential Multi-Family Traditional (RM-T) zone; or • South Lake Washington: Urban Center North District 1 (UC-N1)zone, or properties within the Urban Center North District 2 (UC-N2)zone that were designated as eligible for exemption by Council Ordinance 5151 and developed with a residential multi- family project vested to the requirements of the Commercial Office Residential 3 (COR Ni 3) zone. In addition to being located in one of the designated residential targeted areas noted above, eligible multi-family housing projects must, for example, be newly constructed and have a minimum of 30 attached dwelling units if located in the CD, UC-N1, and UC-N2 zones or a minimum of 10 attached dwelling units if located in one of the other zones noted above. As outlined in Chapter 84.14 RCW, the provision allows the value of qualified new housing construction to be exempt from ad valorem property taxation for 10 successive years after completion of the project. However, the exemption does not include the value of the land, existing improvements or non-housing-related improvements (e.g., commercial space). The multi-family housing property tax exemption applies to all levels of the ad valorem property tax, including the city, county, state, and all local taxing districts. The multi-family property tax exemption is in addition to any other tax credits, grants or incentives provided by law for the multi-family housing. Multi-Family Housing Property Tax Exemption Projects During the last three years, EDNSP has used the Multi-Family Housing Property Tax Exemption(MFHPTE) incentive to successfully help stimulate new residential construction in the City's designated residential targeted areas. The City has received six MFPTE applications since December 2003, four of which were previously approved by the Council and two of which will be presented to the Council in the near future (i.e., The Sanctuary and The Reserve, both at The Landing). More specifically, the Council has approved the following four projects for the MFHPTE incentive. The projects approved to date are located in two of the three designated residential targeted areas and have a total of 506 housing units. Downtown Residential Targeted Area • Merrill Gardens at Renton Centre, a five-story, 155-unit multi-family rental retirement residence with outdoor terraces and one lower level of parking located at 104 Burnett Avenue S • Parkside at 95 Burnett, a four-story, a 106-unit multi-family housing rental residence with 10 two-story street-level townhouses located at 95 Burnett Avenue S • Chateau de Ville, a 50-unit, four-story, 50-unit condominium building with below-grade parking for 75 cars located at 110 Williams Avenue South South Lake Washington Residential Targeted Area • The Bristol II at Southport, a five-story, mixed-use building with 195 rental apartment '4400 units, 12,647 square feet of retail space, and structured parking located at 1133 Lake Washington Boulevard North As noted above, EDNSP recently received two MHPTE applications for The Sanctuary and ow, The Reserve,both at The Landing in the South Lake Washington designated residential targeted area. The two projects include a total of 880 residential apartment units. The Department also anticipates two additional MFHPTE applications early next year, Harrington Square in the Highlands with approximately 210 rental apartments (the first MFHPTE project in the Highlands designated residential targeted area) and a proposed 100-unit condominium project at Second and Main in Downtown Renton. Extension of Sunset Clause When the Council established the Multi-Family Housing Property Tax Exemption incentive in December 2003, the ordinance included a provision for accepting new applications to sunset on December 31, 2006, unless extended by City Council action. The MFHPTE has been useful in helping stimulate new construction of multi-family housing in the City's designated residential targeted areas,particularly in Downtown Renton and, more recently, in South Lake Washington. However, to encourage additional multi-family housing in the City's designated residential targeted areas, staff recommends that the Council extend the multi-family housing property tax exemption for an additional three years. If the sunset clause is extended and the current proposed zoning changes for the Highlands are approved, the MFHPTE incentive could be particularly useful for encouraging new construction of multi-family housing in the Highlands designated residential targeted area. CONCLUSION: The multi-family property tax exemption provided for in 84.14 RCW and codified in RMC 4-1- 220 has been an effective incentive to help spur development in the City's designated residential targeted areas. In order to continue to encourage additional multi-family housing in the Downtown, Highlands, and South Lake Washington designated residential targeted areas, the Administration recommends extending the sunset clause for accepting new MFHPTE applications for three years to December 31, 2009, unless further extended by Council action. cc: Jay Covington,CAO Bonnie Walton,City Clerk Michael Bailey,FIS Administrator Gregg Zimmerman,PBPW Administrator Neil Watts,Development Services Director • • d �, CITY OF RENTON, WASHINGTON I . t`c� Nsiod ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 4-1-220, PROPERTY TAX EXEMPTION FOR MULTI-FAMILY HOUSING IN RESIDENTIAL TARGETED AREAS, OF CHAPTER 1, ADMINISTRATION AND ENFORCEMENT, OF TITLE IV (DEVELOPMENT REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY EXTENDING THE SUNSET FOR APPLICATIONS FOR THE PROPERTY TAX EXEMPTION FOR MULTI-FAMILY HOUSING IN RESIDENTIAL TARGETED AREAS. WHEREAS, on December 22, 2003, the Renton City Council adopted Ordinance No. 5061 (codified in RMC 4-1-220) to establish a limited property tax exemption to encourage multi-family housing development in designated residential targeted areas; and WHEREAS, the multi-family housing property tax exemption for new applications will sunset on December 31, 2006, unless extended by City Council action; and WHEREAS,the provisions of Section 4-1-220, Property Tax Exemption for Multi- Family Housing in Residential Targeted Areas, were useful in helping to stimulate new construction of multi-family housing in residential targeted areas; and WHEREAS, the Renton City Council desires to continue to encourage additional multi-family housing in residential targeted areas and thereby extend the multi-family housing property tax exemption for an additional three years unless further extended by Renton City Council action; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Subsection 4-1-220.M, Sunset of Exemption for Applications for Conditional Certificates, of Chapter 1, Administration and Enforcement, of Title IV 1 ORDINANCE NO. (Development Regulations) of Ordinance No. 4260 entitled"Code of General Ordinances of the City of Renton, Washington"is hereby amended to read as follows: D. SUNSET OF EXEMPTION FOR APPLICATIONS FOR CONDITIONAL CERTIFICATES: The City shall not accept new applications for conditional certificates as provided in RMC 4-1- 220.E after December 31, 2009, unless extended by City Council action. Incomplete applications for conditional certificates as of December 31, 2009, shall be returned to owners. Notwithstanding the above, the City shall process (i)pending complete applications for a conditional certificate as of December 31, 2009, and(ii) applications for an extension of the conditional certificate and/or a final certificate received after December 31, 2009, as provided in this Section under Sections RMC 4-1-220.D through RMC 4-1-220.J. Sections RMC 4-1-220.0 and RMC 4-1-220.J through RMC 4-1-220.L shall continue to apply to all properties that have been or are issued a final certificate of tax exemption under this Section until expiration, termination or cancellation of the tax exemption. SECTION II. This ordinance shall be effective upon its passage, approval, and five (5) days after its publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: 2 ORDINANCE NO. Lawrence J. Warren, City Attorney Date of Publication: 3 CITY OF RENTON COUNCIL AGENDA BILL AIA: f �` ISubmitting Data: For Agenda of: Dept/Div/BoardFIS/Information Services December 4, 2006 Staff Contact Michael Bailey Agenda Status FIS Administrator Consent X Subject: Public Hearing.. Contract to upgrade existing police records Correspondence.. management system. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Vendor Contract Addendum Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: Expenditure Required... $211,305 Transfer/Amendment Amount Budgeted $240,000 Revenue Generated Total Project Budget $240,000 City Share Total Project.. SUMMARY OF ACTION: Staff presents a contract addendum from New World Systems to upgrade the police records management system from a green screen, main frame based system to an MS-Windows server based system. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute an agreement with New World Systems in the amount of$211,305 for police records management system upgrade. Rentonnetlagnbill/ bh ti`SY 'et) FINANCE AND INFORMATION SERVICES ' , DEPARTMENT •`e'P.NT4 MEMORANDUM DATE: November 20, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: /I..Kathy Keolker, Mayor FROM: Michael E. Bailey, FIS Administrator STAFF CONTACT: David Tibbot, IS Manager SUBJECT: Police Records Management System Upgrade Contract ISSUE Should the City of Renton enter into a contract addendum with New World Systems Corporation to upgrade the City's existing Police Records Management System from an AS/400 host based system to a Microsoft Windows Server based system? Allay RECOMMENDATION Staff recommends approval of the attached contract. BACKGROUND This project involves converting the city's existing police records management system from New World Systems from an IBM AS/400 host based system to a contemporary Microsoft Windows Server2003 based platform. This upgrade will significantly improve system performance and usability. In addition, it will also add new features such as automated dispatch data imports, compatibility with current federal reporting standards, case destruction dates, etc. The vendor is currently migrating existing customers to this new platform and at some future point will begin the"end of life" cycle for the AS/400 system. DRL Cc: Deborah Scott,Business Systems Analyst Jay Covington,CAO Kevin Milosevich,Chief,Renton Police Department Timothy Troxel,Deputy Chief,Renton Police Department Nosy h:\projects\2006\police records system upgrade\issue memo for nws contract.doc Odd ,4404 November 9, 2006 ADDITIONAL SOFTWARE LICENSE AGREEMENT Ms. Debbie Scott City of Renton FIS— 1 S'Floor, Suite 110 1055 South Grady Way Renton, WA 98057 Dear Ms. Scott: New World Systems is pleased to license you additional software per your request. The attached forms (Exhibits AA, A, B, C, D, E, F, G, H and Appendix 1) are to be reviewed and approved by the City. They describe the additional software and services the City has requested along with the related fees. Other than for the purposes of internal review, we ask that you treat our fees as confidential information. This is due to the competitive nature of our business. The General Terms and Conditions from our original License Agreement with the City of Renton, Washington (Customer) are incorporated and continue to apply. When conflicts occur, this Agreement supersedes the original Agreement. Hereafter, the definition of COMPUTER from the (March 5, 1998) Agreement will be the MSP Server in use,and not the IBM AS/400. Please acknowledge the change and our understanding on the services by the appropriate signature below. ACKNOWLEDGED AND AGREED TO BY: NEW WORLD SYSTEMS®CORPORATION CITY OF RENTON,WASHINGTON (New World) (Customer) By: By: Larry D.Leinweber,President Authorized Signature Title By: Authorized Signature Title Date: Date: Each individual signing above represents that(s)he has the requisite authority to execute this Agreement on behalf of the organization for which(s)he represents and that all the necessary formalities have been met. Nod CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 1 of 25 City of Renton,WA EXHIBIT AA TOTAL COST SUMMARY AND PAYMENT SCHEDULE *law Payments for Licensed Standard Software,Implementation Services,and Third Party Products DESCRIPTION OF COST COST A. LICENSED STANDARD SOFTWARE as further detailed in Exhibit A $62,000 1. Amount due upon delivery of each Licensed Standard $15,500 Software(25%) 2. Amount due upon installation of Licensed Standard 31,000 Software on Customer's computer(50%) 3. Amount due upon acceptance of Licensed Standard Software 15,500 Package by Customer as defined in Exhibit F(25%) B. PROJECT MANAGEMENT as further described in Exhibit B 13,000 1. Amount due upon delivery of Licensed Standard Software $3,250 2. Amount due upon installation of Licensed Standard Software 6,500 3. Amount due upon fmal acceptance as defined in Exhibit F, 3,250 or 365 days after Agreement signed,whichever comes first C. INTERFACE INSTALLATION SERVICES as further described in Exhibit B 23,000 1. Amount due upon delivery of Licensed Standard Software $5,750 2. Amount due upon completion of interface installation 11,500 3. Amount due upon fmal acceptance as defined in Exhibit F, 5,750 Or 365 days after Agreement signed,whichever comes first D. INSTALLATION AND TRAINING SERVICES as further described in Exhibit B 56,000 1. 400 hours billed as used E. DATA FILE CONVERSION ASSISTANCE Services as further described 25,000 in Exhibit D 1. Amount due upon delivery of conversion design document $6,250 to Customer 2. Amount due upon delivery of data file conversion 6,250 3. Amount due upon acceptance of data file conversion 12,500 F. CUSTOM SOFTWARE INTERFACE Services as further described 24,500 in Exhibit E 1. Amount due upon delivery of design document $6,125 2. Amount due upon delivery of custom enhancements 12,250 3. Amount due upon acceptance of enhancements and/or 6,125 custom software as defined in Criteria 2 of Exhibit F Nose CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 2 of 25 City of Renton,WA Exhibit AA/COST SUMMARY AND PAYMENT SCHEDULE G. THIRD PARTY SERVICES as further described in Appendix 1 6,150 1. Amount due upon delivery of third party products $6,150 H. OTHER COSTS 3,000 1. Source Code Escrow Setup Fee—due upon delivery of $3,000 Licensed Standard Software ONE TIME PROJECT COST: $212,650 STANDARD SOFTWARE MAINTENANCE SERVICES—the services are further detailed in Exhibit C. 1. Warranty Period thru 9/1/2007 2. Year One of Standard Software Maintenance $83,348 3. Year Two of Standard Software Maintenance $85,348 4. Year Three of Standard Software Maintenance $87,348 5. Year Four of Standard Software Maintenance $89,348 *wail 6. Year Five of Standard Software Maintenance $91,348 SOURCE CODE ESCROW MAINTENANCE(Annual) $1,000 ALL PAYMENTS ARE DUE WITHIN THIRTY(30)DAYS FROM RECEIPT OF INVOICE PRICING VALID THROUGH DECEMBER 15.2006. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 3 of 25 City of Renton,WA EXHIBIT A LICENSED STANDARD SOFTWARE AND FEES 1. License Fee for Licensed Standard Software And Documentation Selected By Customer: Application Package Cost A. STANDARD APPLICATION SOFTWARE L23.4 ITEM DESCRIPTION INVESTMENT LAW ENFORCEMENT RECORDS 5 (Users included in LE Records Base-24)6 1. Aegis/MSP Multi-Jurisdictional Base Law Enforcement Records $48,000 -Accidents -Arrest -Business Registry -Case Processing -Computer Aided Investigations -Federal Reports(UCR/IBR) -Geo-File Verification -Impounded Vehicles -Incident Tracking -Jacket Processing -Personnel/Education -Property -Traffic Tickets and Citations Noire__ -Wants and Warrants 2. Aegis/MSP Federal and State Compliance Reporting for LE Records 12,000 -Federal UCR/IBR 3. Additional Aegis/MSP Software for Law Enforcement Records -Case Management 6,000 -Field Investigations 6,000 -Index Cards 6,000 -Pawn Shops 6,000 -Property Room Bar Coding 6,000 4. Aegis/MSP Third Party LE Records Interface Software' -Identix/Visionics(DBI)Interface 8,000 SL B-TO'l'AI. RF ("()Rl)S A1()DULES 9').000 CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 4 of 25 City of Renton,WA Exhibit A/LICENSED STANDARD SOFTWARE AND FEES Nie CORRECTIONS 5 (Users included in Corrections Base- 14)8 5. Aegis/MSP Corrections Management Software Base Package 35,000 -Aegis/MSP LE Records Interface -Bookings -Custody Tracking -Inmate Classification -Inmate Property Tracking -Inmate Tracking and Processing 6. Aegis/MSP Federal&State Compliance Reporting for Corrections 12,000 -Federal and State Corrections Reporting -FBI Fingerprint Card(cut form) -State Fingerprint Card ADDITIONAL PUBLIC SAFETY SOFTWARE 7. Aegis/MSP Public Safety State/NCIC Interface Software9 -Aegis/MSP State/NCIC Interface 11,000 -On-Line Global Subjects Interface to State/NCIC 7,000 -On-Line Property Checks Interface to State/NCIC 7,000 8. Aegis/MSP Data Analysis/Crime Mapping/Management Reporting -Base with One Application(Law Enforcement Records) 16,000 9. Aegis/MSP Imaging Software -Public Safety Line Ups/Mug Shots 1° 13,000 -Digital Imaging I -ID Badges 7'12 4,000 TR-T{YTAi, %t)DI"I ION 1. Pt'Iii.1(' S.‘14]-1'1' SOFTWARE \IOD1 1 TS fif)( CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 5 of 25 City of Renton,WA Exhibit A/LICENSED STANDARD SOFTWARE AND FEES After MOBILE SOFTWARE" MOBILE SOFTWARE ON THE RS/6000 10. Base Message Switch to State/NCIC(31-50 users) 46,000 -Base Message Switch for MDT/MCT -State/NCIC Interface 11. Additional Aegis®Software for RS/6000 Message Switch -Non-New World CAD Interface(31-50 users) 14 15,000 -Mobile Upload Software(16-30 users) 15 16,000 MOBILE MANAGEMENT SERVER 12. Aegis/MSP Mobile Management Server Software(31-50 users) -Base CAD/NCIC/Messaging N/C -Field Reporting 10,000 -Field Reporting Data Merge* 2,500 CLIENT SOFTWARE 13. Aegis®Law Enforcement Mobile Unit Software(50 Units) LE State/NCIC via Switch 9 $500 ea. $25,000 LE CAD via Switch $750 ea. 37,500 LE Field Reporting(Federal Standards) * $1,000 ea. 50,000 The following 4 New World Reports are included: -Incident(1 form) -Case(1 form) -Arrest(1 form) -Supplement(1 form) LE Field Reporting Compliance $200 ea. 10,000 Mobile Upload of Field Reports(25 Units)* $600 ea. 15,000 Mugshot Image Download(29 Units) $200 ea. 5,800 Subtotal $3,250 ea. 143,300 Less Laptop Software Volume Discount of 15% -21,495 TOTAL LAPTOP SOFTWARE 121,805 SL B-TOTAL.MOBILE I\IODL'LES 211305 *Mobile/Field Reporting Version 3.X will operate with MSP. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 6 of 25 City of Renton,WA Exhibit A/LICENSED STANDARD SOFTWARE AND FEES NEW WORLD STANDARD SOFTWARE LICENSE FEE $414,305 LESS CUSTOMER LOYALTY DISCOUNT (141,000) LESS MOBILE CREDIT (211,305) TOTAL SOFTWARE LICENSE FEE 1"7 $62,000 CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 7 of 25 City of Renton,WA Exhibit A/LICENSED STANDARD SOFTWARE AND FEES Niro* MSP ENDNOTES Personal Computers must meet the minimum hardware requirements for New World Systems'MSP product. Microsoft Windows 2000 or XP is the required operating system for all client machines. Windows 2000 Server and SQL Server 2000 are required for the Application and Database Server(s). New World Systems MSP product requires Microsoft Windows 2000 Server and SQL Server 2000 including required Client Access Licenses(CALs)for applicable Microsoft products. Servers must meet minimum hardware requirements provided by New World Systems. 3 Suggested minimum: 100MB Ethernet Network. 10MB CATS Ethernet Network may have less than adequate response time. Further consultation would be required to assess your network. Documentation to include but not limited to end user training. s MSP Release 7.Sscheduled or 1S` 7.5(scheduled Quarter, 2007)will be SQL 2005 certified. 6 Law Enforcement Records additional cost per group of 5 users is$6,000.Additional view/status inquiry only cost per user is$500. Does not include any required third party hardware or software unless specified in Section C of this Agreement. 8 Corrections additional cost per group of 3 users is$6,000. Additional view/status inquiry only cost per user is $500. 9 Customer is responsible for obtaining the necessary State approval and any non-New World hardware and software. 10 Requires Pentium PC, Twain 32 Compliant Digital Freeze Frame Video Camera or Digital Camera supplied by Customer. Requires Pentium PC, Twain 32 Compliant flatbed scanner supplied by Customer. 12 Requires Microsoft Word 2003. 13 Currently supporting Motorola,Data Radio(DMP&IP), CDPD,EDACS, CDMA, GPRS, 802.11 and Electrocom Mobile Communication solutions only. f' New World provides standard APIs. Customer's CAD Vendors will be required to sign a New World Non- Disclosure Agreement. 15 The Mobile Upload software provides for the automated upload of New World's Law Enforcement Field Reporting data over Customer's mobile data network. Customer is responsible for obtaining from their mobile vendor, the written definition and documentation of the optimal(mobile message)record size to upload laptop data over the mobile network to be used. This definition must be received within thirty(30)days of this Agreement being executed. 16 Prices assume that all software is licensed. Prices assume that all software proposed is licensed and that Customer has an existing New World server to provide State/NCIC access. 17 Any taxes imposed are the responsibility of the purchaser and will be remitted when imposed. 'fir, CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 8 of 25 City of Renton,WA Exhibit A/LICENSED STANDARD SOFTWARE AND FEES 2. License Fee Payment Schedule for Licensed Standard Software and Documentation The payments for Licensed Standard Software are covered under the Cost Summary and Payment Schedule in Exhibit AA. ALL PAYMENTS ARE DUE WITHIN THIRTY(30)DAYS FROM RECEIPT OF INVOICE PRICING VALID THROUGH DECEMBER 15,2006. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 9 of 25 City of Renton,WA EXHIBIT B PROJECT MANAGEMENT,INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES 1. Project Management Services New World shall act as Project Manager to assist Customer's management in implementing the Exhibit A software. This responsibility will include documenting,coordinating and managing the overall Implementation Plan with Customer's management and the Customer Liaison. Project Management Services include: a) a summary level Implementation Plan; b) a detail level Implementation Plan; c) revised Implementation Plans(if required); d) monthly project status reports;and e) project status meetings • a project review(kickoff)meeting at Customer's location • progress status meeting(s)will occur during implementation via telephone conference or at Customer's location;and • a project close-out meeting at Customer's location to conclude the project. 1) New World consultation with other vendors or third parties. To implement the Exhibit A applications,the project management fee will be$13,000 2. Installation and Training Support Hours Recommended Allocating adequate support service hours for each application of Licensed Standard Software listed on Exhibit A is not only recommended but is also critical for a successful installation of and training on each application package. Based on the Licensed Standard Software listed on Exhibit A, 400 hours of New World installation and training support services have been allocated. Avoiding or minimizing custom or modified features will aid in keeping the Nor, support costs to the amount allocated. Customer agrees to reimburse New World for support trips canceled by Customer less than ten(10)days before the scheduled start date to cover New World's out-of-pocket costs and lost revenues. The recommended installation and training support services include: a) installation of each package of Licensed Standard Software; b) Customer training and/or assistance in testing for each package of Licensed Standard Software; and c) tailoring of Licensed Standard Software by New World technical staff and/or consultation with New World technical staff. The project management, installation and training support services are performed at Customer's premises and/or at New World national headquarters in Troy,Michigan(e.g.,portions of project management are performed in Troy). 3. Interface Installation Service Fees A flat rate fee is charged for the installation of selected interfaces on Exhibit A. This fee does not include hardware and/or third party product costs. Whenever possible, this work will be done remotely, resulting in savings in travel costs. If on-site installation and training is required, Customer will be responsible for the actual travel costs. Installation includes the following interfaces with these corresponding fees. a) Visionics(DBI)/Identix/Comnetix Interface $4,000 b) State/NCIC Interface 6,000 c) New World Mug Shots/Imaging Interface 4,000 d) Windows Operating System Assurance 3,000 e) GEO File Implementation 6,000 TOTAL INTERFACE INSTALLATION SERVICE FEES $23.,000 CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 10 of 25 City of Renton,WA Exhibit B/PROJECT MANAGEMENT,INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES New World's implementation services are to assist and train Customers in preparing the Geo-files for use with the MSP software. The Customer is responsible to provide at the very least a centerline street file with specific data requirements. (The required street data can be found in the MSP Mapping Requirements document.) If Customer has other map layers, New World will review and assist in making these files compatible. If Customer does not provide other map layers,New World will work with Customer to create these layers. Customer is responsible for having clear boundaries laid out for map layers. 4. Support Service Fees Estimate The 400 hours of installation and training support services cost has been calculated using a rate of$140 per hour. Additional services are also available at the rate of$140 per hour. This rate is protected for one year from the date New World executes this Agreement. After one year, Customer shall pay the then-current hourly rate for all Exhibit B support services rendered. Based on the services suggested above, the Project Management, Installation and Training Support Services, Interface Installation Services and Quality Assurance Services costs will be a total of$92,000. (Plus all actual and reasonable travel expenses incurred by New World divided proportionately between all New World customers visited on a single trip and actual employee travel time for Installation and Training up to but not exceeding four(4) hours per Customer visit.)Additional support hours required must have prior written approval from Customer. 5. Additional Services Available Other New World services may be required or requested for the following: a) additional software training; b) tailoring of Licensed Standard Software by New World technical staff and/or consultation with New World technical staff; c) New World consultation with other vendors or third parties; d) modifying the Licensed Standard Software; e) designing and programming custom software;and f) maintaining modified Licensed Standard Software and/or custom software. Customer may request these additional services in writing using New World's Request For Service (RFS) procedure(or other appropriate procedures mutually agreed upon by Customer and New World). 6. Payments for Project Management Services The payments for Project Management Services are covered under the Cost Summary and Payment Schedule in Exhibit AA. 7. Payments for Interface Installation Services The payments for Interface Installation Services are covered under the Cost Summary and Payment Schedule in Exhibit AA. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 11 of 25 City of Renton,WA Exhibit B/PROJECT MANAGEMENT,INSTALLATION AND TRAINING SUPPORT SERVICES AND FEES 8. Payments for Installation and Training Support Services and Travel Costs All hours for installation and training support services and all travel costs will be billed monthly for services provided in the previous calendar week. Customer will approve all travel and living expenses prior to New World purchasing tickets or making reservations. Prior to each on-site trip, New World will submit a pre-plan report identifying activities to be performed and New World personnel. Customer may request changes to personnel with at least 7 days notice prior to the scheduled trip. Note: Any taxes imposed from the course of this Agreement are the responsibility of the Customer and Customer agrees to remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be submitted to New World. 9. Personnel Security Requirements In accordance with the FBI's CBS policy, all New World employees that may access the Customer's system will be required to comply with the personnel security screening requirements set forth in the policy.That screening may include, but is not limited to, a state of residency fingerprint check and additional screening as deemed appropriate by the Customer. All screening will be done prior to access to the Customer's system, either from New World headquarters,or at the Customer's site. Should New World send an employee that has either not been screened, or fails the security screening, for any reason,all travel costs will be the responsibility of New World. ALL PAYMENTS ARE DUE WITHIN THIRTY(30)DAYS FROM RECEIPT OF INVOICE. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 12 of 25 Renton PD,WA EXHIBIT C STANDARD SOFTWARE MAINTENANCE AGREEMENT *440000 This Standard Software Maintenance Agreement (SSMA) between New World Systems Corporation (New World) and City of Renton, Washington (Customer) sets forth the standard software maintenance support services provided by New World. 1. Warranty Period and Service Period The current Customer's SSMA shall remain in effect until September 1, 2007. This SSMA shall take effect and replace the current SSMA on September 1, 2007 (the start date) and shall remain in effect for a period of five (5) years and end on the same calendar date five(5)years after the start date(September 1,2012). 2. Services Included The following services or features are available under this SSMA: a) upgrades, including new releases,to the Licensed Standard Software(prior releases of Licensed Standard Software application packages are supported no longer than twelve(12)months after a new release is announced by New World); b) temporary fixes to Licensed Standard Software(see paragraph 6 below); c) revisions to Licensed Documentation; d) reasonable telephone support for Licensed Standard Software on Monday through Friday from 8:00 a.m. to 8:00 p.m. (Eastern Time Zone);and e) invitation to and participation in user group meetings. f) remote capability will be maintained by New World to access Customer's system via WebEx or other commercial tools in accordance with mutually agreeable technical standards and security requirements.Customer shall grant explicit permission at its discretion prior to each access by New World and only for purposes directly related to supporting the Licensed Software. Items a,b,and c above will be distributed to Customer on magnetic media or other means,as appropriate. Additional support services are available as requested by Customer using the then-current hourly rates or applicable fees. Exhibit B has a description of support services available. 3. Maintenance for Modified Licensed Standard Software and Custom Software Customer is advised that if it requests or makes changes or modifications to the Licensed Standard Software, these changes or modifications (no matter who makes them) make the modified Licensed Standard Software more difficult to maintain. If New World agrees to provide maintenance support for Custom Software or Licensed Standard Software modified at Customer's request, or for prior releases of New World's software, then the additional New World maintenance or support services provided shall be billed at the then-current Exhibit B hourly fees plus reasonable expenses. 4. Billing Maintenance costs will be billed according to the schedule in#7. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 13 of 25 Renton PD,WA Exhibit C/STANDARD SOFTWARE MAINTENANCE AGREEMENT 5. Additions of Software to Maintenance Agreement Additional Licensed Standard Software licensed from New World will be added to the SSMA ninety(90)days after it is installed at Customer's location. Costs for the maintenance for the additional software will be billed to Customer on a pro rata basis for the remainder of the maintenance year and on a full year basis thereafter. 6. Requests for Software Correction on Licensed Standard Software At any time during the warranty period or during the SSMA period, if Customer believes that the Licensed Standard Software does not conform to the current specifications set forth in the user manuals, Customer must notify New World in writing that there is a claimed defect and specify which feature and/or report it believes to be defective. Before any notice is sent to New World, it must be reviewed and approved by the Customer Liaison. Documented examples of the claimed defect must accompany each notice. New World will review the documented notice and when a feature or report does not conform to the published specifications, New World will provide software correction service at no charge. (See paragraph 4.0 of the General Terms and Conditions of this Agreement for the New World warranties provided). A non-warranty request is handled as a billable Request for Service(RFS) (see Exhibit B). During the term of this Standard Software Maintenance Agreement, New World will furnish Error, Defect or Malfunction correction in accordance with the Priority Categories listed below, based on the Customer's determination of the severity of the Error, Defect or Malfunction and New World's reasonable analysis of the priority of the Error,Defect or Malfunction. (a) Priority 1:An Error,Defect or Malfunction which renders the CAD Licensed Standard Software inoperative;or causes the Software to fail catastrophically. After initial assessment of the Error,Defect or Malfunction by a New World Call Center analyst,if *lime required,New World will assign a qualified product technical specialist(s)with 3 hours,to diagnose and correct the Error,Defect or Malfunction.New World will provide ongoing efforts and communication about the status of the correction. (b) Priority 2: An Error,Defect or Malfunction which substantially degrades the performance of the Software,but does not prohibit the Customer's use of the Licensed Standard Software. New World will exercise all commercially reasonable efforts to include a Fix or patch for the Error, Defect or Malfunction in the next Software maintenance release,which are normally provided every 30—60 days. (c) Priority 3: An Error,Defect or Malfunction which causes only a minor impact on the use of the Licensed Standard Software. New World may include a Fix or Patch in the next Licensed Standard Software major release. Customer may contact the following New World resources for management level issue resolution escalation: Aegis Product Manager,currently Erin Fleming General Manager of Aegis Development,currently Sandro Viselli. Vice President of Aegis Operations,currently Mark Dvorak The no charge software correction service does not apply to any of the following: (a) situations where the Licensed Standard Software has been changed by anyone other than New World personnel; (b) situations where Customer's use or operations error causes incorrect information or reports to be generated;and (c) requests that go beyond the scope of the specifications set forth in the current User Manuals. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 14 of 25 Renton PD,WA Exhibit C/STANDARD SOFTWARE MAINTENANCE AGREEMENT 1.1101 7. Maintenance Costs for Licensed Standard Software Packages Covered for MSP Servers New World agrees to provide software maintenance at the costs listed below for the following New World Licensed Standard Software packages installed at Customer's location: Application Packages Number of Modules a) Aegis/MSP Multi-Jurisdictional Base Law Enforcement Records 14 b) Aegis/MSP Federal&State Compliance Reporting for LE Records 1 c) Additional Aegis/MSP Software for Law Enforcement Records 5 d) Aegis/MSP Third Party LE Records Interface Software e) Aegis/MSP Corrections Management Software Base Package 6 f) Aegis/MSP Federal&State Compliance Reporting for Corrections 3 g) Additional Aegis/MSP Software for Corrections Management 1 h) Aegis/MSP Public Safety State/NCIC Interface Software 3 i) Aegis/MSP Data Analysis/Crime Mapping/Management Reporting 1 j) Aegis/MSP Imaging Software 3 k) Base Message Switch to State/NCIC 2 1) Additional Aegis®Software for RS/6000 Message Switch 2 m) Aegis/MSP Mobile Management Server Software 3 n) Aegis®Law Enforcement Mobile Unit Software NA NEW WORLD LICENSED STANDARD SOFTWARE LIST COST $414,305 Annual Maintenance Cost(5-Year Plan,Billed Annually) Year 1 $83,348 Year 2 $85,348 Year 3 $87,348 Year 4 $89,348 Year 5 $91,348 Price increases at end of year five Agreement will not exceed 10%in year one renewal. 8. Non-Funding Provision Assuming all Exhibit A and B products and services have been paid for, and after year one of the SSMA has been paid for and completed, in the event Customer does not appropriate funds to complete payments due under this SSMA, the amount due for the fiscal year not appropriated shall be terminated;provided, however, the Customer shall have given New World ninety(90)days written notice prior to the anniversary date that they are exercising the non-funding provision, and further provided that any other payments due to New World are fully paid, and further provided that New World's obligations and services under this SSMA shall also be terminated. Without Customer's fulfillment of the above provisions, Customer's obligation to pay New World the annual SSMA payments remains in effect through the expiration date of this SSMA Agreement. ALL PAYMENTS ARE DUE WITHIN THIRTY(30)DAYS FROM RECEIPT OF INVOICE CONFIDENTIAL (1 ctnadd 400 to map thru 121506 r4.doc) Page 15 of 25 Renton PD,WA EXHIBIT D DATA FILE CONVERSION ASSISTANCE New World will provide conversion assistance to Customer to help convert the existing data files specified below. If additional files are identified after contract execution, estimates will be provided to Customer prior to New World beginning work on those newly identified files. General 1. This conversion effort includes data coming from Customer's existing Aegis 400 system and evidence data from one Excel spreadsheet. 2. No data cleansing, consolidation of records, or editing of data will be part of the data conversion effort. Any data cleansing, removal of duplicate records, or editing must take place by Customer prior to providing the data to New World. New World Responsibilities 1. New World will provide the data conversion programs to convert Customers data from Customer's existing 400 system and evidence data from one (1) Excel spreadsheet to the New World Licensed Standard Software for the specified files that contain 500 or more records. 2. New World will provide Customer up to 3 runs of the converted data. Additional runs requested may/will require additional conversion costs. 3. As provided in the approved project plan for conversions, New World will schedule a conversion analysis conference call or trip and a separate data conversion testing trip to Customer's location. The conversion testing trip will be part of delivering the conversion programs to Customer. 4. New World will create and provide Customer with a conversion design document for signoff prior to beginning development work on the data conversion. No conversion programming by New World will commence until Customer approves this document. 5. "Go live"will be scheduled to coincide or follow completion of the data conversion. Customer Responsibilities 1. Up to 14 discrete data files (listed in#6 below) from Customer's current database are included in this conversion. 2. Data will be submitted to New World from the Aegis 400 data base and the Evidence Excel spreadsheet. 3. Data files submitted must include an accurate count of records contained in the file. Customer understands that files or tables containing less than 500 records or table entries will not be converted. 4. A data dictionary(data descriptors) containing all data elements must be provided to New World for the Evidence Excel spreadsheet. 5. As provided in the project plan for conversions, Customer will provide a dedicated resource in each application area to focus on conversion mapping and testing. This includes dedicating a support person(s)whenever New World staff is on site regarding conversions. Roughly a one to one ratio exists for Customer commitment and the New World commitment. Customer understands that thorough and timely testing of the converted data by Customer personnel is a key part of a successful data conversion. Nape CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 16 of 25 Renton PD,WA Exhibit D/DATA FILE CONVERSION ASSISTANCE 6. Customer agrees to promptly review and signoff on both the conversion design document, and on the final conversions after appropriate review. Files to be converted: Master Files(From a single source) (Estimated Record Count) -Master Name(Jackets) 375,000 -Master Property 130,000 -Master Gun 1,000 -Master Vehicle 100,000 -Statutes 1,000 Police CAD/Records Management System: (Estimated Record Count) - Cases 250,000 -Arrests 25,000 - Tickets/Citations 100,000 -Narrative 1,000,000 Corrections: (Estimated Record Count) -Bookings 30,000 -Housing 36,000 - Classifications 1,500 -Activity 125,000 Evidence (Estimated Record Count) 13,000 Customer Investment The payments for Data File Conversion Services are covered under the Cost Summary and Payment Schedule in Exhibit AA. Note: Where applicable,travel costs for New World employees to complete the tasks for Exhibit D services are billed under the provisions of Exhibit B services. All travel to be mutually agreed upon by Customer and New World. ALL PAYMENTS ARE DUE WITHIN THIRTY(30)DAYS FROM RECEIPT OF INVOICE. Nod CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 17 of 25 Renton PD,WA EXHIBIT E Nikaw CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS/MODIFICATIONS AND/OR CUSTOM SOFTWARE 1. Definition of Project New World will provide the Customer requested Standard Software Enhancements and/or Custom Software as discussed below to address the Customer's requirements. Customer agrees to cooperate in not making modifications and enhancements too extensive as defined in the 2(b)(1)procedure below. Capabilities included in Fixed Cost under 3(a)and 3(b)below: a) Enhancements/Modifications to Exhibit A Software (1) PAWN Slip Import($8,000). (2) A field for case disposal/destruction date. This date would be default based on the statute(s) in the case. Different statutes require records to be maintained for a certain length of time. If multiple statutes are involved, this should default to the date with the longest statute retention requirement. (Thought this is how it should default, it should also have the ability to manually override.)(Provided as an enhancement to software,late 2007.) (3) Evidence disposal/destruction date should default based on case statute. Different statutes require evidence to be maintained for different lengths of time. If multiple statutes are involved, this defaulted date should calculate based on the statutes with the longest retention requirements. It should also have the ability to manually override the default. (Provided as an enhancement to software,late 2007.) lirr, (4) In addition to setting the evidence disposal/destruction date through a calendar pop-up,you should also be able to pick a retention period(such as 180 days)and the date auto calculates rather than manually calculating it (which can result in human error). (Provided as an enhancement to software,late 2007.) (5) When printing a case report, have the option and ability to also select and print other associated documents such as pictures or PDF attachments. (Provided as an enhancement to software,late 2007.) (6) Custom report/template that auto populates the fields of King County required"Superform" (suspect data,offense data,property data and arresting officer)($6,000). b) Custom Software/Interfaces With New World providing consultation, Customer is responsible for obtaining technical contacts and/or technical specifications from the third parties involved. (1) Interface with PRC CAD dispatch(ValleyCom)and the LE Records System($10,500). litipe CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 18 of 25 Renton PD,WA Exhibit E/CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS/MODIFICATIONS AND/OR CUSTOM SOFTWARE 2. Methodology to Provide Enhancements and/or Custom Software a) Definition of New World's Responsibility This project includes the following activities to be performed by New World. (1) Review of required features with Customer. Only items identified in Paragraph I above will be provided in this implementation plan. (2) Preparation of Software Specifications Design Document(SSDD)to include: • menu samples • screen samples • report samples (3) Programming and programming test. (4) On-site training,testing and/or other support services using Exhibit B rates and fees. For modification requiring over fifty (50) hours of work, New World utilizes a design document procedure [see 2(b)(/) below]. For smaller modifications, New World uses a Request For Service (RFS)procedure. Both procedures are reviewed with Customer at a pre-installation planning meeting. The RFS procedure utilizes a form with a narrative description and supporting documentation if applicable to define the work to be done. b) Implementation Schedule rrr Activity Targeted Time Period (I) Complete Design Review or RFS Procedure with Customer To be determined Staff. Customer agrees to be reasonable and flexible in not attempting to design the modifications to be more extensive than called for in the scope(cost and schedule)of this project. (2) New World submits first draft of SSDD or RFS. To be determined (3) SSDD or RFS acceptance and sign-off by Customer (no To be determined programming will be done by New World until the formal sign- off and Customer's authorization to proceed in writing). (4) New World completes programming from SSDD or RFS and To be determined provides modified software to Customer. (5) Software Modification Acceptance Test To be determined c) Customer's Responsibility Customer's responsibilities are additionally defined in Section II,Paragraph 6.0 of the General Terms and Conditions of this Agreement. All Customer requested changes after design sign-off must be documented by Customer and authorized in writing including potential costs, if any. Additional changes will most likely delay the schedule and may increase the cost. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 19 of 25 Renton PD,WA Exhibit E/CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS/MODIFICATIONS AND/OR CUSTOM SOFTWARE 3. Cost and Payment for Modifications The payments for Custom Software Enhancements/Modification Services are covered under the Cost Summary and Payment Schedule in Exhibit AA. Note: Where applicable,travel costs for New World employees to complete the tasks for Exhibit E services are billed under the provisions of Exhibit B services. All travel to be mutually agreed upon by Customer and New World. ALL PAYMENTS ARE DUE WITHIN THIRTY(30)DAYS FROM RECEIPT OF INVOICE. Now err► CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 20 of 25 Renton PD,WA EXHIBIT F ACCEPTANCE TESTING *4401 Each application of Licensed Software shall be deemed to have been accepted upon the successful completion of either Criteria I or Criteria 2 (listed below) whichever occurs first. Acceptance Testing is successful under either Criteria 1 or Criteria 2 unless the Licensed Software application contains a warranty defect which substantially impairs the value and Customer's use of the Licensed Software. Any claimed defects must be documented in writing as set forth in Exhibit C. Criteria 1: Using Exhibit B support service hours, New World shall assist Customer in conducting the following software Acceptance Test. Following published specifications using established procedures and controls,the test criteria includes: 1. the successful entering and editing of a representative sample of transactions; 2. the successful processing of a representative sample of file maintenance transactions for the master file transactions;and 3. the successful generation of standard output reports. Testing under Criteria 1 may be completed before Customer has gone "live" on the application. If Criteria 1 is used, Customer agrees to provide the requisite resources to timely complete the Acceptance Test procedure. If Customer unreasonably delays the start of the Criteria 1 test procedure for more than twenty-nine (29) calendar days beyond the designated test date, then successful software acceptance shall be deemed to have occurred for that application of Licensed Software on the thirtieth(306)day after the designated test date. Criteria 2: Successful acceptance of each application of Licensed Software delivered shall be deemed to have occurred at the time Customer begins using the application of Licensed Software to produce data or output which is distributed for actual use and/or otherwise used as"live data". CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 21 of 25 Renton PD,WA EXHIBIT G SOFTWARE PERFORMANCE TEST CRITERIA New World represents that the Exhibit A Licensed Standard Software will provide satisfactory performance to satisfy the current processing requirements of Customer. This representation is conditioned on current master file sizes, current transaction volumes, and reasonable history retention requirements. It is also conditioned upon Customer's agreement not to add other applications in addition to those listed on Exhibit A,and not to use any third party software products or hardware in a way that impacts software performance. This representation is further conditioned upon Customer balancing the computer system properly, including but not limited to, backups, file purges,tuning the system as required,and/or any other items that may impact performance. Satisfactory performance is defined as average response time of 2 seconds or less in over 80%of the input or inquiry transactions during any measured four hour period;plus an average response time of 5 seconds or less in over 98% of the input or inquiry transactions during any measured four hour period. Given the above definition, should the Exhibit A software not perform satisfactorily, then Customer shall notify New World in writing and give New World 30 days to determine if the unsatisfactory performance is related to New World products or is related to other factors not part of the New World software(see examples above). New World shall have unrestricted access to the Computer during the 30-day correction period and shall be able to make any adjustments necessary to improve system performance. New World shall document adjustments made and notify Customer in writing of the adjustments. If requested by Customer,and using Exhibit B support services,New World shall train Customer on how to make adjustments. After 30 days,if the system performance has not improved,and should the unsatisfactory performance be attributable solely to the New World software,then New World shall provide additional computer capacities (memory, disk storage) at New World's cost to improve the performance. The additional computer capacities will be added within 90 days of the 30-day correction period ending. For purposes of this software performance section, any New World time involved in selecting equipment, interfacing software or hardware, tuning or balancing the system, resolving problems, and/or other activities performed on Customer's behalf to initially start up or improve hardware or software performance will be performed using Exhibit B support service guidelines and fees. As defined above,given written notice of software performance deficiencies by Customer, the New World time spent during the 30-day correction period to evaluate the alleged deficiencies will not be billable to Customer unless New World can document and demonstrate that the alleged deficiencies are not due to deficiencies of the Exhibit A software, in which case the time spent by New World during the 30-day correction period would be billed to Customer. The software performance representation set forth in this Exhibit expires one year from the date any two major applications(e.g.,Records,Corrections or Field Reporting)have gone into"live use". itiew CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 22 of 25 Renton PD,WA EXHIBIT H ESCROW OF SOFTWARE SOURCE CODE New World stipulates that the source code for the Licensed Standard Software, together with the related Documentation as it is or becomes available, will be deposited in an escrow account maintained at a suitable Agent pursuant to an agreement between the Agent and New World (the"Escrow Agreement"). The one-time set-up fee will be $3,000. The Annual Administrative Fee for the first 12 months after contract signing will be $1,000. Subsequent year's Annual Administrative Fees will not increase more than 5%over the previous year's Fee. New World will from time to time deposit into the escrow account copies of source code for Releases and Versions of the Licensed Standard Software and related Documentation. New World or New World's trustee in bankruptcy shall authorize the Agent to make and release a copy of the applicable deposited materials to Customer upon the occurrence of any of the following events: (i) The existence of any one or more of the following circumstances uncorrected for more than thirty(30)days: entry of an order for relief under Title 11 of the United States Code;the making by New World of a general assignment for the benefit of creditors; or action by New World under any state insolvency or similar law for the purpose of its bankruptcy, reorganization,or liquidation; unless within the specified thirty(30)day period,New World provides to Customer adequate assurances, reasonably acceptable to Customer of its continuing ability and willingness to fulfill its maintenance obligations under this Agreement, (ii)New World or its successor or assigns has ceased its on-going business operations or that portion of its business operations relating to the sale, licensing and maintenance of the Software. In the event of release under this Agreement,Customer agrees that it will treat and preserve the deposited materials as a trade secret of New World in accordance with generally accepted standards utilized to safeguard trade secrets against unauthorized use and disclosure.This means their use is for internal processing needs only and no additional copies will be provided to any third parties. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 23 of 25 Renton PD,WA APPENDIX 1 NowAGREEMENT AND AUTHORIZATION FOR PROCUREMENT OF THIRD PARTY PRODUCTS AND SERVICES November 9,2006 This agreement (Agreement) between City of Renton, Washington (Customer) and New World Systems®Corporation, (New World)is to cover the procurement of Third Party products and services by New World for Customer. The attached configuration(Exhibit 1)describes the Third Party products and services that Customer will be obtaining through New World. By their written approval below,Customer authorizes New World to order the Exhibit 1 products for delivery to: Ms.Debbie Scott City of Renton 1055 South Grady Way, Suite 110 (FIS—1St Floor) Renton, WA 98057 The payments for Appendix 1 Services are covered under the Cost Summary and Payment Schedule in Exhibit AA. Customer is responsible for the site preparation and related costs to install the Exhibit I products. Customer is responsible for any returned product charges,including re-stocking and shipping fees,for all Third Party products ordered by New World on the Customer's behalf. Actual and reasonable travel expenses incurred by New World and actual employee travel time up to but not to exceed four(4)hours per Customer visit,are in addition to the Exhibit 1 cost and will be billed weekly as incurred. Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer and Customer agrees to remit when imposed. If an exemption is claimed by the Customer,an exemption certificate must be submitted to New World. After execution of this Agreement,the Exhibit 1 components and cost may be changed by mutual agreement of both parties. If a change order in the configuration requires additional costs, New World shall notify Customer of the additional costs and with 'fir+ Customer's approval these costs shall be borne by Customer. Without such approval,the change order will not be processed. Customer shall or may be required to execute selected Agreements with vendors and New World shall not confirm the ordering of any Exhibit I products without Customer's authorized signature on the Agreements. Customer shall receive the benefit of all warranties,services,etc.provided for in the Agreements. ACKNOWLEDGED AND AGREED TO BY: NEW WORLD SYSTEMS®CORPORATION CITY OF RENTON,WASHINGTON (New World) (Customer) By: By: Larry D.Leinweber,President Authorized Signature Title By: Authorized Signature Title Date: Date: Each individual signing above represents that(s)he has the requisite authority to execute this Agreement on behalf of the organization for which(s)he represents and that all the necessary formalities have been met. CONFIDENTIAL (1 ctnadd 400 to msp thru 121506 r4.doc) Page 24 of 25 Renton PD,WA AGREEMENT AND AUTHORIZATION FOR PROCUREMENT OF THIRD PARTY PRODUCTS AND SERVICES November 9,2006 EXHIBIT 1 CONFIGURATION L GIS Software(ESRI) Law Enforcement RMS 24 units 150/ea. 3,600 Corrections 14 units 150/ea. 2,100 Data Analysis/Mapping/Management Reporting -RMS 3 units 150/ea. 450 1'O I'.%L. T111R1) 1'N.RT\ COSTS 56.150 ESRI Notes 1) All Aegis/MSP Customers are required to use ESRI's ArcGIS suite of products to maintain GIS data.All maintenance, training and on-going support of this product will be contracted with and conducted by ESRI.Maintenance for ESRI's ArcGIS suite of products that are used for maintaining Customer's GIS data will be contracted by Customer separately with ESRI. 2) The on-going New World SSMA cost is required for any Aegis software changes related to integration with ESRI software. 3) If a new release of ArcGIS is incorporated into the Aegis software,an associated upgrade fee may be required for the new ESRI software,depending on the potential cost from ESRI;and/or on the scope of effort required to integrate the new ESRI release with Aegis software. 4) Customer will restrict use of the ESRI Software to executable code(used with the Aegis Licensed Standard Software). 5) Customer will prohibit(a)transfer of the ESRI Software except for temporary transfer in the event of computer malfunction;(b)assignment,time-sharing,lend or lease,or rental of the ESRI Software or use for commercial network services or interactive cable or remote processing services;and(c)title to the ESRI Software from passing to any other party. 6) Customer will prohibit the reverse engineering,disassembly,or decompilation of the ESRI Software and prohibit duplication of the ESRI Software except for a single archival copy;reasonable Sublicensee backup copies are permitted. 7) Customer will disclaim,to the extent permitted by applicable law,ESRI's liability for any damages,or loss of any kind,whether special,direct,indirect,incidental,or consequential,arising from the use of the ESRI Software. 8) At the termination of their Agreement(Sublicense)with New World,Customer will certify in writing to New World that it has discontinued use and has destroyed or will return to New World all copies of the ESRI Software and documentation. 9) Customer will comply fully with all relevant export laws and regulations of the United States to assure that the ESRI Software,or any direct product thereof,is not exported,directly or indirectly,in violation of United States law. 10) Customer will prohibit the removal or obscuring of any copyright,trademark notice,or restrictive legend. 11) If New World grants a Sublicense to the United States Government,the ESRI Software shall be provided with "Restricted Rights". CONFIDENTIAL (I ctnadd 400 to msp thru 121506 r4.doc) Page 25 of 25 Renton PD,WA CITY OF RENTON COUNCIL AGENDA BILL�j AI#: l ^" �j • ' Submitting Data: November 20, 2006 For Agenda of: December 4, 2006 Dept/Div/Board.. FIS/Information Services Niro/ Staff Contact Michael Bailey Agenda Status FIS Administrator Consent X Subject: Public Hearing.. Contract for software, training and service for internet Correspondence.. video streaming. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Vendor Agreement Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: Expenditure Required... $49,179 Transfer/Amendment Amount Budgeted $85,000 Revenue Generated Total Project Budget $55,949 City Share Total Project.. SUMMARY OF ACTION: Staff presents a vendor contract for internet video streaming software, training and services that will enable streaming of council meetings and digital video and or audio recording of other public meetings. STAFF RECOMMENDATION: Authorize the Mayor to execute an agreement with Granicus, Inc. in the amount of$49,179 for video streaming and authorize the Mayor and City Clerk to sign the agreement. Rentonnet/agnbill/ bh GY 0,T)-) , FINANCE AND INFORMATION SERVICES ,,., ♦ ♦ DEPARTMENT ma MEMORANDUM DATE: November 21, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: ` " ,)! Kathy Keolker, Mayor , FROM: Michael E. Bailey, FIS Administrator STAFF CONTACT: David Tibbot, IS Manager SUBJECT: Granicus Streaming Video Contract ISSUE Should the City of Renton enter into a contract with Granicus, Inc. to provide software, training and managed internet streaming video services for city meetings? low RECOMMENDATION Staff recommends approval of the attached contract. BACKGROUND This project involves converting the city's existing cable video signal in real time for staff and citizen use as a web service. In addition to providing internet streaming video of public meetings, this system will also be used to integrate indexing of meeting content, integration of minutes and linking of topics through the minutes. This system will replace the city's current audio recording system and add video services. In addition, the city's long term strategy is to leverage the media vault portion of the system to provide on-demand video services for staff training, staff updates by management, and digital storage of city produced video. Granicus was selected through an RFP process by the City of Bellevue and is currently in use by the City of Bellevue, Kirkland, Olympia and Newcastle. It is also being adopted as a standard by the eGov Alliance. The Council has previously approved an Interlocal Joint Purchasing Agreement with the *taw City of Bellevue. The agreement allows the City of Renton to leverage existing City of h:\projects\2006\streaming video project\issue memo for granicus contract.doc Addressee Name Page 2 of 2 Date of Memo Bellevue contracts without the need to bid for services. It is our intent to have the initial phase of this project, live streaming and archived meeting video operational with the formal launch of the city's new web site in January. The contract amount is $49,179, however, additional direct hardware purchases by Information Services Division will bring the total project value to $55,949. DRL Cc: Jay Covington,CAO *41604 h:\projects\2006\streaming video project\issue memo for granicus contract.doc { granicu 11/14/2006 To: The City of Renton George McBride Via email George, Granicus looks forward to developing a successful long-term relationship with The City of Renton. By selecting Granicus as your streaming media solution provider, you will greatly improve external and internal access to your public meetings. These meetings will be available live over the Internet, and as searchable archives that can be used for efficient long-term record keeping. Streaming with Granicus improves public access beyond what can be provided through cable broadcast. The availability of searchable archives allows a section of any meeting to be retrieved at anytime using a simple keyword search. In addition, documents like staff reports, agenda's, and minutes can be synchronized and linked to your audio and video archive all of which will be available through the City's web site. While public meeting broadcasts are a compelling and popular use of your Granicus solution, your system can be used by all City departments to present video content internally or externally over the web. Other cities use the Granicus solution to deliver public education content, public service announcements, and video on demand training. - The Granicus solution delivers the functionality desired by The City of Renton, and does it in a way lioare that minimizes the overall cost. Our proposed solution integrates with your current infrastructure and audio video equipment instead of replacing or duplicating it. Additionally, the storage and distribution of your streaming content is offloaded to the Granicus Media Center eliminating your need to invest in additional dedicated bandwidth and servers, which are necessary to support streaming. By automating processes that would normally be done manually the Granicus MediaManager'M software also minimizes the impact streaming has on staff time, and eliminates the need for the IT staff to be on hand during meetings. Agenda items can be indexed in real time, and archives are automatically published to the City's web site minimizing the involvement of your Webmaster. Because meeting archives are readily available on the Internet, the need for the clerk's office to retrieve and prepare meeting records will also diminish over time. At Granicus, we recognize that a great product is only part of what keeps our clients satisfied. For that reason, Granicus provides 24/7 technical support and onsite user training. We also take full responsibility for maintaining and monitoring the technology that powers your solution, so that you can avoid the cost of developing a team of streaming experts. When you need us we will be there to help. If you have any questions about our services or this proposal please do not hesitate to contact me. Most Sincerely, Thao Hill Director of Business Development Granicus, Inc. granicusc 4 ¢ s A ,. 0 r ' Egg `. i `F• vimmi Proposed Solution Pricing Your Granicus solution was designed based on The City's specific streaming needs. Our pricing reflects our commitment to supply our customers with the highest value and utmost quality. Your solution consists of the components detailed below. Granicus MediaManager MediaManager Software Basic $4,500.00 MinutesMaker $6,750.00 Sales Tax 8.80% $990.00 Subtotal $12,240.00 Granicus OutCast Encoder Hardware (Provided by Client) $0.00 (1) - Minimum 3.0GHz Pentium 4 with HT technology 32-bit required. 64 bit extensions will not work Minimum 1GB RAM maximum of 2GB RAM and minimum 36GB disk (RAID 1 recommended) Windows Server 2003 (1) - Osprey 230 Encoder Card $350.00 Configuration Hardware (Provided by Client) $0.00 Software $450.00 Sales Tax 8.80% $30.80 Subtotal $830.80 Granicus MediaVault Hardware (Provided by Client) $0.00 (1) - Minimum 3.0GHz P4, 64bit OK Minimum 1GB RAM and 146GB internal disks (RAID 5 recommended) External interface for mass storage (SCSI or Fiber Channel RAID preferred, NAS or SAN acceptable) Windows 2003 Server (Standard Ed or Enterprise for multicasting) Configuration Hardware (Provided by Client) $0.00 Software $540.00 Software MediaVault Software $5,400.00 Sales Tax 8.80% $475.20 Subtotal $6,415.20 , granicusc Granicus Mobile Encoder Laptop (Provided by Client) (1) - 1.4 GHz Pentium Processor $0.00 512MB RAM 40GB Hard Drive CD Burner Hardware Components (1) - Eight Channel Audio Mixer $1,000.00 Configuration Hardware (Provided by City) $0.00 Software $135.00 Software Mobile Encoder Software (1 License) $3,000.00 Sates Tax 8.80% $352.00 Subtotal $4,487.00 Professional Services Et Other Hardware lowTraining (3) - Days Onsite $4,800.00 Installation (1) - Day Remote $450.00 Web Site Integration $4,500.00 Sales Tax 8.80% $0.00 Subtotal $9,750.00 Total Sales Tax 8.80% $1,848.00 Total $33,723.00 Total Monthly Managed Services $1,400.00 Total Annual Managed Service (includes 8% discount)* $15,456.00 Total First Year Investment $49,179.00 granicusL ¢ 141004 Payment Terms: Invoices for up-front software, equipment and services will be sent upon completion of deployment. The payment term for the up-front invoice is net 30. Invoices for the monthly managed services will be sent upon the completion of on-site training and client validation. The payment terms for the monthly managed services are net 30. * If signed contract is received by December 31, 2006, The City of Renton is entitled to an 8% discount on all Managed Services that are paid annually. The price of $15,456.00 includes this discount. ,.rte w Granicus Managed Services All managed services plans are billed on a monthly basis, and require the first month be paid during the initial setup of your Granicus solution. All plans include full Managed Services, complete monitoring and maintenance of your on-site hardware and 24/7 technical and user support for your complete solution. Managed Services also includes alt software upgrades and bug fixes for all of the City's Granicus software components. The goal of our Managed Services program is to help the City realize the highest level of value and satisfaction from Granicus solution, without incurring additional or unexpected costs. Granicus Managed Services include the following: Technical and User Support Granicus offers continuous customer support and is dedicated to ensuring that the City is completely satisfied with Granicus products and services. Granicus staff is available to the City 24hrs a day, 365 days a year, via the contact info below. Direct (8:00am to 6:00pm Pacific time): 415-357-3618 Toll Free (8:00am to 6:00pm Pacific time): 877-889-5495 Site: www.granicus.com Email: support@granicus.com Monitoring ;,,moo As part of the City's Managed Services Granicus wilt continually monitor, on a 24/7 basis, all the software and hardware included in your solution. Should any malfunction appear, Granicus will immediately notify the City and proceed to resolve the issue. Granicus is committed to repair or replace any non-functioning hardware, provided directly from Granicus, within 24 hours for up to 3 years. Software Upgrades Granicus provides its software as a "Lifetime License", and all software upgrades are included as part of your Managed Services program. This includes both the rights to use the upgraded software and any services required as part of the upgrade process. Bandwidth and Storage Through Granicus Managed Services we will provide all of the bandwidth and storage necessary to utilize your solution. The Granicus Managed Services plan includes "Unlimited Bandwidth" for streaming the City's live and on-demand content over the Internet through the Granicus Media Center". The Granicus Managed Services base plan also includes 12 months of archiving for all public meetings and 50 hours or 7 Gigabytes of storage for additional content at the Granicus Media Center-1m. granicusc 41 NIId Project Implementation Timeline Granicus is pleased to begin a promising and successful relationship with The City of Renton. To begin the process, we have outlined a timeline to ensure the efficient and organized implementation of your Granicus solution. Granicus guarantees a 30-day implementation period, which begins the day the service contract and initial fees are received. Project Task Date Client delivers signed proposal and service contract to Pre Kick-Off Granicus Full purchase order is issued by the Client Pre Kick-Off Project Kick-Off Week 1 Installation project plan completed by Granicus a Client Week 1 Hardware built, configured and tested Week 2 Granicus in conjunction with the Client's Webmaster will Week 2 complete the website Integration All Onsite Installations Completed Week 3 Training Completed Week 4 Client completes two-day solution testing and final Week 4 implementation sign off Go-Live: Client releases remaining project funds to Week 4 Granicus Unless otherwise stated in a program announcement or solicitation, this signed and accepted proposal must be received by 12/1/2006. Sign to accept proposal. Granicus, Inc. Return to representative or: 568 Howard St. Suite 300 San Francisco, CA 94105 The City of Renton Granicus, Inc. Client Signature: Signature: Date: Date: f granicus' Professional Services Description Configuration: Configuration of Granicus hardware includes the assembly of all server and encoder components. Base operating systems are installed on Granicus or client supplied hardware. The hardware and software is optimized for streaming media applications. Granicus software is then installed and initial configuration and testing is performed. Web Site Integration: Web site integration includes incorporating the public components of the Granicus Media Management software into the client's website, matching the look and feel, and integrating the navigation. This service also includes the custom design of a client specific pop-up video player, or skin, and a custom agenda parser to increase indexing quality and efficiency. In addition, our MinutesMaker feature can be customized to provide automatic generation of cross-linked meeting minutes to meet your specific needs. Onsite Installation& Training: Onsite installation of hardware at client's location includes configuration of: analog audio and video feeds to the encoder, Internet and LAN connectivity, configuration of firewalls and proxies, all hardware with power and backup power supplies, and final system configuration with the Granicus Media Center. Once the system is up and running Granicus' engineers finish the setup by tuning the audio and video remotely. A training session concludes the onsite visit. 'w Once the system is installed, our engineers will remotely monitor your equipment to assure that it is continually operating to original specifications. g[" 1e Granicus MediaManager""Software Granicus MediaManager'" consists of proprietary web-based software tools designed to efficiently organize and manage your streaming content. These tools put the control of broadcast activity, user account management, live event management, and usage reporting in your hands. The software has been broken up into four segments to meet the unique needs for a variety of local government agencies. These three components are: 1) Media Manager' - Basic, 2) MediaManager' - Enterprise, and 3) MediaManager", - MinutesMaker. Each of these components are described in detail below. MediaManager" - Basic is the foundation technology of every solution and is required before adding the Enterprise or MinutesMaker software modules. MediaManager?"Basic Public Site: Our solution includes several pages for your Internet users to access on-demand media and live broadcasts. Users will use these pre-built pages to search out specific footage, and jump to specific events within your audio/video archive. The Granicus solution also allows for a key word search based on all of the index points associated with the City's complete library of video archives. This functionality substantially increases the convenience of access to and use of meeting archives. Around these core pages you can instantly control user access using a registration and tog in system. All public web pages are seamlessly integrated into your current website, so that the look and feet of your site remains consistent. The MediaManager - Basic software license allows for one custom build archiving listing page, and one video skin. By adding MediaManager"- Enterprise you will the ability to create and customize an unlimited number of public pages by utilizing our templates and views tools. See MediaManager"- Enterprise for more information. Protected Administration Site: As a client of Granicus, you will have access to a web based administrative site that will allow you to create and manage archives, schedule and index live events, link documents and minutes of meeting to the video, view real time usage reporting, and configure content distribution. You will also have access to a series of video editing tools that can be used to enhance your on-demand content once it has been broadcasted or encoded. • Media Acquisition tools give you the ability to add audio and video content to your content library from a variety of sources. Utilizing the Granicus Outcast' encoder, live events can be simultaneously broadcast and archived to the library easily and directly through the live event manager. During a broadcast you can add times stamped data, such as agenda item indices or slides, allowing you to create rich multimedia presentations. You are also given a simple media import tool that can be used to import any pre-encoded content from your desktop into your archive listing. Finally, the Granicus Outcast' encoder, which is included with MediaManager" - Basic, can be used to encode your analog video by replacing the live signal with that of a standard video playback device such as a standard VCR or DVD player. In this scenario, the same capture tools for managing a live broadcast can be used to make your valued offline content available online. Granicus also offers in house from encoding from VHS or DVD as part of our professional services. • Automatic Live Event Scheduler and Archive Publishing - Live events, such as City Supervisors meetings, can be easily scheduled to be both broadcast live and archive through the Granicus Live Event Manager. By utilizing this tool, the City will not require staff time or technical assistance to start, stop or archive their live events. Archives are gra�� • automatically transferred from the Granicus OutCastTM' encoder to the Granicus MediaCenterTM' and automatically published the City's web site. These features substantially decrease the need for staff time to manage content creation and publishing to the City's web site. • Media Clip Administration provides clients the tools to create, edit, delete, index, trim and merge digital video clips. Once the media is in the archive library you can utilize indexing tools that allow you to set multiple "Jump To" points into the video, providing your end user the ability to easily navigate your streaming content. Various other editing and organizational tools allow you to modify your archives and add to the searchable Meta data associated with each archive. • Meeting Agenda Parser allows the City to index its video archives based on agenda item titles, by automatically pulling the agenda item titles and descriptions from the City's agenda and loading them into the Granicus MediaManagerTM'. These agenda item titles are than loaded into the live event manager, which allows you to index your video in real time by simply clicking on an agenda item title and pressing enter when the council or board begins discussing that issue. Other solutions, if they offer indexing, force you to manually retype and load the text for each agenda item. The Agenda Parser feature assures quality indexing and substantially decreases the staff time need to create indices. • Searchable Indexes - Audio and Video archives, which are viewable over the Internet, can be easily indexed with multiple jump points through the Granicus MediaManagerlm software. These indexes allow users to jump directly to the specific point in the City's audio/video archive. The Granicus solution also allows for a key word search based on all of the index points associated with the City's complete library of video archives. For example a key word search on "Water" will return to the user a direct link to all of the audio/video archives, which discuss water usage in the City. This functionality substantially increases the convenience of access to meeting archives. • Searchable Closed Captioning - The Granicus solution supports the use of closed captioning, and the association of the captioning with the streaming media. Captions are viewable during live and archived streaming for full ADA compliance. For archived meetings the captions can also be searched by key words allowing the user to jump to the appropriate point in the video archive. In addition captions can also be used to create a transcript for a particular agenda item through the Granicus MediaManagerl"Software. • Document Management enables documents to be manually loaded and linked to video archives and directly associated to the appropriate agenda items, resulting in a searchable archive that includes both the audio/video record of your meeting and the staff reports or other documents that were used during the meeting. Cross-linking documents and audio/video archives provide the most comprehensive records archive system available. To improve the efficiency of integrating and linking your meeting documents with your meeting audio / video see the Document management Integration option included with MinutesLinkerTM'. • CD Download with Indexing - Audio/Video Archives can be quickly downloaded and burned to CD by any administrator of the Granicus solution. The CD download also includes the agenda item indexing information so users of the CD can still jump directly to the agenda items they are interested in. This tool conveniently provides offline copies of your lour meetings for those citizens without Internet access. grani us, • Media Delivery subsystems, such as the Granicus StreamReplicator'"' and MediaVaultTM', maximize your existing infrastructure investment by allowing you to deliver content using local storage and bandwidth when appropriate. These systems function transparently as part of the Granicus solution, and complement the robust delivery architecture at the Granicus MediaCenter'''. No special training is required to operate these devices as they function autonomously and are controlled by Granicus MediaManagerTM'software. • Summary Reports provide you with detailed usage reports concerning: streaming requests, average user bandwidth, outbound bandwidth, content popularity, and media storage usage. MediaManager*- MinutesMakerw • Granicus MinutesMaker' acts as a substitute to the City Clerk's current live audio recording equipment and minutes annotation tools, making it simple to annotate your meeting minutes live during the meeting. By using the Minutes Maker software you can capture motions, votes, and discussion summaries as they occur leaving you with minimal annotation work the next morning. The MinutesMakerTM'software logic is based on Robert's Rules of Order and standard parliamentary procedure. Thus, allowing the system to easily record a variety of motion types including, amendments, substitute, and free form motions. In addition, the system easily handles updating of the rote call during the meeting, recording the times that voting members join and leave a meeting. Votes are recorded live through a simple interface, which defaults all members to yes or absent based on their current attendance at the meeting. Every item that is annotated through the software is automatically linked to the audio and video record of your meeting as you type, enabling very efficient cleanup of your minutes after the meeting. If the Clerk does need to review the audio of the meeting the next day in order to update their minutes, you can simply click on the text of your minutes and the MinutesMakerTM' software will play back the audio and video from that precise point in the meeting. While you are watching or listing to the meeting record you can simply and quickly edit the text of your minutes. As a result, you will no longer have to spend hours fast forwarding and rewinding through the audio tape of your meeting in order to finish you minutes. • Minutes Templates are utilized to format the look and feet of your minutes document. Using the minutes template tools Granicus will develop an HTML minutes document that looks virtually identical to your current minutes format. However, the new minutes document will include links to the audio / video archive of your meeting as well as links to the appropriate supporting documents like staff reports for that meeting. • Mobile Encoder Option - The Granicus MinutesMaker'"" also enables you to utilize the Granicus MobileEncoderTM'. The MobileEncoder!' will allow you to utilize all of the functionality of MinutesMakerTM'to record and index the audio / video of your meeting, and take your meeting annotations at a remote location without Internet access. When you return to your office, you can simple upload the audio file to the Granicus Media Manager. At which point it can be automatically published to the City's web site or edited just like the meetings that take place in the council or board chambers. • Document & Agenda Management Integration - Granicus MinutesMakerTM' allows for the integration of the Granicus Streaming media solution with a document management or agenda management solutions in order to create the most complete and accessible archive *.NO' of your public meetings and legislative history. Granicus and its partners are working together to produce a system that will archive and manage all aspects of your public i gran ,• c meeting records. This includes meeting agendas, minutes, documents and audio/video recordings. All of these media types are automatically synchronized and cross-linked allowing for intuitive web based search and retrieval of information. In addition, the document and agenda management integration will allow the two systems to automatically share information and streamlining your agenda and minutes workflow. • Voting System Integration - Granicus MinutesMaker'' is required for integration with the Granicus VotingSystemTM software. The Granicus VotingSystemTM' workflow is integrated tightly with the Clerks use of the Granicus MinutesMakerTM'software, which together allows legislative motions, votes, and attendance information to be recorded directly from the council member's finger into the clerks meeting minutes. ranicu � Granicus MobileEncoder°"- Taking Granicus MinutesMaker on the Road The Granicus MobileEncoder'"' allows you to utilize all the functionality of the Granicus MinutesMaker at remote locations, without Internet access. MobileEncoder saves time and adds flexibility for the Clerks Office with software tools you already know how to use. Effortlessly record a variety of actions in real-time, during meetings, just like MinutesMaker, at any location. How it Works Throw-away the old tape recorder and link notes to the digital audio recording of any remote meeting. Just like MinutesMaker you can index, take notes, record votes and more. When you return to the office, simply upload the audio recording to Granicus MediaManager. Then you're ready to clean-up or finalize the meeting minutes. No more waiting for the right audio portion to cue up, your linked minutes allow you to click directly to the correct location on the audio file. Once you're finished, automatically publish the meeting to the City/County website. MobileEncoder Features: o Link annotations to the digital audio recording Functions just like MinutesMaker — save time with software you know. o No Internet access required > Audio and annotation archiving > Synchronize with MediaManager Component List: ► MobileEncoder software ► Laptop Computer (optional) ► 4 Omni dynamic microphones with 20' cables o 4-Channel audio mixer o Travel bag with rolling wheels, extra compartments, and pull handle g anf cu Y Granicus MediaCenter'"'- Content Management and Delivery To deliver reliable, high-quality audio and video content over the Internet you must have a secure and scalable distribution facility able to support hundreds or thousands of concurrent users; with this as our goal we created the Granicus MediaCenter'. The Granicus MediaCenterTM'enables us to store and distribute your content over the Internet to ensure your audience consistently receives a high quality stream. How it Works The Granicus MediaCenterTM' is the core of all Granicus Internet broadcast solutions. This secure and reliable facility stores and distributes rich-media events to the public over the Internet. Live streams are encoded at your location and one stream is sent to our streaming servers at the Granicus MediaCenter'''. Archive files can also be uploaded directly to our servers. Your streaming content will be available through your web site, but the Granicus MediaCenterTM' handles all requests for both live and archived streams. The only streaming that will travel over your network is the one stream per source, you are sending to the Granicus MediaCenter''. The Granicus MediaCenterTM' is well equipped to handle all of your streaming needs. It has direct redundant Internet connectivity at optical wavelength speeds to a variety of major Internet backbone providers, including Qwest Communications, SBC/Pacific Bell and others. In addition to providing standard Internet Data Center power facilities the Granicus MediaCenterTM' has the significant added benefit of being a Designated Block 50 facility, allowing the facility to be exempt from rolling blackouts. MediaCenter m Features: • Flexible Storage Programs • Flexible Distribution Programs • 24/7 System Support • Redundant Storage • Redundant Network Connections gt ani Granicus Outcast'Encoder- Feature Rich Encoding The Granicus Outcast encoder coupled with the Granicus MediaManagerTM" Software makes live streaming and archiving a simple and hands off process. Most encoders simply convert an audio video signal into a digital format that can be used for streaming; the Granicus Outcast'does much more. Using the Granicus Outcast' with your Granicus solution allows for live event scheduling, automatic web publishing, live indexing, slides, closed captioning, and automatic archiving and file transfer to distribution servers How it Works The Outcast' Encoder integrates with the web-based Granicus MediaManagerm software and transfers live broadcasts to the Granicus MediaCenter' in real time. The Granicus MediaCenter' then duplicates and distributes your high quality audio and video content to the audience requesting the content. While broadcasting a live event, the on-site Granicus Outcast' Encoder can also archive your broadcasts for on-demand viewing tater. Once your broadcast is complete, the encoded event is automatically transferred to the Granicus MediaCenter'where our suite of streaming media tools is accessible for editing, management and publishing functions. Outcast'Encoder Features: • Live Et Scheduled Broadcast Control • Automatic Archiving • Multiple Bit Rate Support • Automated Broadcast and Archive Publishing • Live event management: Indexing, Slides, and Closed Caption granicus Granicus MediaVault."'- Large Archives at Low Cost An audio/video archive requires storage, management and delivery. The Granicus MediaVaultTM' provides long-term storage and management white maximizing the use of your existing broadband connectivity. The result: long term storage and content distribution at a drastic cost savings. :42(Y ! How it Works The Granicus MediaVaultTM'integrates with the Granicus MediaCenterTM'and transfers archived video to local storage. When archived video is requested, the MediaVaultTM' takes the place of the Granicus MediaCenterTM' and delivers content directly from your location on your network. Should demand for archived content increase beyond your capacity, content can be transferred back to the MediaCenterTM' with a click of a button. As a result, the Granicus MediaVault' provides a superior solution for creating a digital library or records retention system. MediaVaultm Features: • RAID 5 Redundant Storage *ow • Capacity for up to 18,000 Hours of Content (2.12 years) • Serves Content on LAN/WAN • Simple Migration Tools Arnow CITY OF RENTON COUNCIL AGENDA BILL IAI#: ,fl I Submitting Data: Fire For Agenda of: Dept/Div/Board.. Administration December 4, 2006 Staff Contact I. David Daniels Agenda Status Consent X Subject: Public Hearing.. Use of year-end funds for Renton Heart Month Correspondence.. Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Ordinance Information Recommended Action: Approvals: Legal Dept Council Concur Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment $12,500 Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Fire Department plans to implement a focused campaign for Renton Heart Month in February 2007. The funds will purchase supplies and equipment. They will be used to train the public in CPR and Automatic External Defibrillators (AED) and encourage citizens to get their blood pressure and blood sugar level checked. STAFF RECOMMENDATION: Approve the use of year-end fund balance from revenue account #010.000000.000.3670.0011.00.000000 Fire Memorial Donation, to account #000.000000.009.5260.0080.31.000008 CPR Supplies/Small Tools for the purpose of 2007 Heart Month campaign and adopt the ordinance. Rentonnet/agnbill/ bh 0tisY Oset FIRE DEPARTMENT miR o� MEMOR A NDUM - N� DATE: November 27, 2006 TO: Randy Corman, Council President City of Renton Councilmembers VIA: Kathy Keolker, Mayor FROM: I. David Daniels, Fire Chief STAFF CONTACT: Chuck Duffy, Deputy Chief SUBJECT: 2007 Renton Heart Month ISSUE: Renton Fire Department is proposing to lead the way with an innovative Community Risk Reduction program called Renton Heart Month. This program will train hundreds of our citizens to use an Automatic Access Defibrillator(AED) and CPR. Another focus of our campaign is the identification of citizens with unknown high blood pressure and/or *41100` high blood sugar levels. The program will take place during the month of February 2007. The Renton Fire Department will partner with King County Emergency Medical services, Public Health, Renton School District and the American Heart Association. BACKGROUND SUMMARY: Across our nation, February is recognized as American Heart Month. The American Heart Association encourages communities and individuals to take action to help reduce risk and increase awareness of heart disease. We are requesting a total of$20,000 for this innovative and far-reaching program from the Memorial Aid Car Fund. In order to facilitate this program in February 2007, it is necessary to obtain the equipment, supplies and printed material, in the amount of $12,500, in the 2006 budget cycle and the balance of$7,500 in 2007. RECCOMENDATION Approve the use of$12,500 year-end fund balance from revenue account #010.000000.000.3670.0011.00.000000 Fire Memorial Donation, to account #000.000000.009.5260.0080.31.000008 CPR Supplies/Small Tools for the purpose of 2007 Heart Month campaign and adopt the ordinance. is\budget\06memaidissue paper.doc i CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE 2006 BUDGET BY USING $12,500 FROM THE FUND 010 FUND BALANCE FOR THE PURPOSE OF PURCHASING EQUIPMENT FOR 2007 RENTON HEART MONTH ACTIVITIES. WHEREAS, donations have been given to the City of Renton Fire Department Memorial Aid Fund; and WHEREAS,the City of Renton Fire Department believes Renton Heart Month to be a beneficial program for the citizens; and WHEREAS,this work was not provided for in the original 2006 Budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION L Appropriation in the General Governmental Fund is hereby 44.1 increased as follows: 2006 Original Budget 2006 Adjusted Fund Budget Increase Budget General Fund-Fire $1,000 $12,500 $13,500 000.000000.009.5260.0080.31.000008 Source of funds: Fund 010 fund balance. SECTION H. Funds for this line item are hereby added to the 2006 Budget and hereby removed from the year-end fund balance. SECTION III. This ordinance shall become effective immediately upon its passage, approval, and five(5) days after publication. 1 ORDINANCE NO. PASSED BY THE CITY COUNCIL this . day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1313 2:11/28/06:sr Now, 2 } CITY OF RENTON COUNCIL AGENDA BILL AI#: , Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Division December 4, 2006 Staff Contact Ryan Zulauf, Airport Manager Agenda Status (x7471) Consent X Subject: Public Hearing.. Airport Layout Plan Update—Selection of Preferred Correspondence.. Alternative Ordinance Resolution Old Business Exhibits: New Business X Issue Paper Study Sessions Airport Layout Plan Update to the 1997 Master Plan Information Development Alternatives 1, 2, 3a, 3b, Preferred Alternative(maps) Open House Comment Form Responses Recommended Action: Approvals: Legal Dept Refer to Transportation/Aviation Committee Finance Dept Other Fiscal Impact: N/A 1/4 Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project SUMMARY OF ACTION: Since October 2005, the Airport has been updating the Airport Layout Plan, which is a main component in the 1997 Airport Master Plan. The inventory, preparation of the base maps, calculation of the aviation demand forecasts and preparation of the facility requirements have been completed. The creation of several airport land use development alternatives have also been completed as well as a preferred alternative development plan. The development alternatives were presented by staff from the consulting firm (URS) to the Renton Airport Advisory Committee during the meeting held on April 27, 2006. Afterward, a preferred alternative was developed by combining Alternatives 3a and 3b. The preferred alternative is consistent with the policy recommendations in the 2005 Airport Development Study, as approved by the Mayor and Council in May 2005. In order for work to progress on the Airport Layout Plan, it is important for the Mayor and Council to approve the preferred alternative, since this is a major decision point in proceeding forward with the completion of the Airport Layout Plan update. kiterSTAFF RECOMMENDATION: Approve the preferred alternative for the Airport Layout Plan update. C:\DOCUME-1\BWalton\LOCALS-1\Temp\Agbill Airport Layout Plan revised 11-22-06.doc �ti`SY O PLANNINGBUILDING/ ♦ , PUBLIC WORKS DEPARTMENT ,4>Nrc0 MEMORANDUM DATE: December 4, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: z t7 r Kathy Keolker, Mayor FROM: Gregg Zimmerma'Ainistrator STAFF CONTACT: Ryan Zulauf, Airport Manager(x7471) SUBJECT: Airport Layout Plan—Selection of Preferred Alternative ISSUE: Should Council approve the preferred alternative for the Airport Layout Plan that updates the 1997 Airport Master Plan? RECOMMENDATION: Approve the preferred alternative for the Airport Layout Plan update. BACKGROUND SUMMARY: Since October 2005, the Airport has been updating the Airport Layout Plan that is a main component in the 1997 Airport Master Plan. The inventory, preparation of the base maps, calculation of the aviation demand forecasts, and preparation of the facility requirements have been completed. The creation of several airport land use development alternatives have also been completed as well as a preferred alternative development plan. Staff presented the development alternatives from the consulting firm (URS)to the Renton Airport Advisory Committee during the meeting held on April 27, 2006. Comments were solicited during the meeting as well as during the weeks that followed. Afterward, a preferred alternative was developed by combining Alternatives 3a and 3b. An open house was held November 21, 2006, to inform the community of the Airport Master Plan Update and its implementation. Comments and feedback were collected and are currently being organized by PRR for review. The preferred alternative is consistent with the policy recommendations in the 2005 Airport Development Study approved by the Mayor and Council in May 2005. Among the policy Randy Corman,Council President December 4,2006 Page 2 of 2 recommendations is the recommendation to "Pursue the development of an executive jet center with appropriate services as market opportunities appear." In order for work to progress on the Airport Layout Plan, it is important for the Mayor and Council to approve the preferred alternative since this is a major decision point in proceeding forward with the completion of the Airport Layout Plan update. cc: Jay Covington,CAO Peter Hahn,Deputy P/B/PW Administrator—Transportation Ryan Zulauf,Airport Manager Connie Brundage,Transportation Administrative Secretary Susan Campbell/Carolyn Currie,Airport Secretary h:\file sys\air-airport,transportation services division\03 projects\0l tasks\agenda bills\airport layout plan-preferred alternative\issue paper-alp-preferred alternative revised 11-22-06.doc Airport Layout Plan Update to the 1997 Master Plan Transportation Committee Meeting December 7,2006 Nor✓ Purpose of the Airport Layout Plan Update The purpose of this study is to review the existing and long range needs of the Renton Municipal Airport/Clayton Scott Field(RNT)and update the official FAA-approved drawings. The Airport Layout Plan Update will identify improvements needed to address design deficiencies, growth in aviation demand levels, as well as changing conditions and circumstances at the airport. The Plan Update will also include a Capital Improvement Program(CIP) addressing the projects and improvements identified as needed over the next 20 years. Airport improvement projects must be reflected on an FAA-approved Airport Layout Plan in order to be eligible for FAA funding. The following information is provided as background to Committee members in preparation for review of the development alternatives at the upcoming meeting. Airport Layout Plan Update Process Key steps in the ALP Update process are identified below. The checked items in the list represent those tasks completed to date. ✓ Collect background information and prepare base maps. ✓ Update aviation demand forecasts. ✓ Prepare facility requirements analysis. ✓ Identify alternatives for addressing facility requirements. + Select recommended development alternative. + Finalize airport drawings based on selected alternative. + Prepare Capital Improvement Program and implementation schedule. + Submit final report and drawings to FAA for approval. Aviation Demand Forecasts Aviation demand forecasts were prepared for the period from 2004 through 2025. The results of the updated demand forecasts are summarized below. Summary of Aviation Demand Forecast Aircraft Single- Multi- Jet Total Based Year Operations Engine Engine Engine Helicopters Other Aircraft 2004 87,226 269 12 1 7 1 290 2010 95,410 272 18 4 7 1 302 2015 101,705 274 24 7 7 0 312 2020 108,480 276 31 10 6 0 323 2025 116,212 278 38 13 6 0 335 Note: Totals may not sum due to rounding. The demand analysis concluded that RNT is capable of supporting 230,000 annual aircraft operations, well above the level of demand projected through the end of the forecast period. The total based aircraft is expected to increase by 45 through 2025, with the growth primarily occurring in the multi-engine and corporate/business jet segments of the aircraft fleet. w Facility Requirements The facility requirements analysis seeks to quantify the number of aircraft tiedown and hangar positions needed to accommodate projected future demand. An underlying assumption of this analysis is that, as larger, more expensive aircraft locate at the airport, there will be an increasing demand for hangar space and less demand for open tiedown space. The table below summarizes this anticipated shift in demand. Summary of Based Aircraft Parking and Storage Requirements Tiedowns Hangar Spaces Year Based Positions %of Change Positions % of Change AircraftBased from Based from Required Aircraft Current Required Aircraft Current 2005 290 205 70% 33 85 30% 0 2010 301 196 65% 26 105 35% 20 2015 312 187 60% 17 125 40% 40 2020 323 178 55% 8 145 45% 60 2025 335 168 50% -2 168 50% 83 Note: There are currently 170 public tiedown spaces and 85 hangar positions(provided in 78 individual hangar structures)on the airport. Additional aircraft parking is available on private lease-hold areas. Alternative Development Concepts Three alternative development concepts were prepared to investigate ways to accommodate future aviation activity at the airport. Each concept emphasizes slightly different aspects of the forecast facility requirements, while also taking into consideration the policy recommendations contained in the Renton Municipal Airport Development Study approved by the Mayor and Council in 2005. Each alternative concept is briefly summarized below and depicted in the drawings on the following pages. Alternative 1: The underlying basis of Alternative 1 was to meet the demand for based aircraft tiedown and hangars identified under the Facility Requirements analysis. The concept also provided a"test case" for evaluating maximizing developable airport land by applying less restrictive FAA(ARC B-II) design standards than those currently applied on the airport. This change would allow a reduced runway/taxiway separation distance. However, this concept could also adversely impact Boeing's ability to operate on the airport by restricting movement of its aircraft. Alternative 2: Similar to Alternative 1, Alternative 2 was also predicated on less restrictive FAA runway/taxiway separations and taxiway object free areas to gain additional development area. As a result, Alternative 2 assumes construction of a new west side parallel taxiway to open additional airside property for development. In addition, this alternative seeks to increase basing opportunities for corporate aircraft. Similar to Alternative 1, Alternative 2 also imposes potential operational impacts on Boeing's activities on the airfield. Alternative 3: Alternative Concepts 3a and 3b present options for the three key development areas on the airport—Aprons A North, B and C. Both concepts assume an expanded business/corporate flight center,corporate hangars and a mix of small aircraft hangars and tiedowns. Overall,existing runway/taxiway separation distances and FAA design standards are Neal retained and Boeing operations on the airfield should be able to continue unaffected by the proposed development. Findings and Conclusions Alternatives relying on application of B-II standards to the airport did not yield significant additional building/hangar area due to height limitations imposed by the FAR Part 77 Surfaces. To avoid penetrations of the Part 77 Transitional Surface, structures must be located far enough away from the runway's Primary Surface such that much of the property gained by changing to the B-II standards would not be usable for facility development. Although some additional land area would become available for tiedown apron,to take advantage of it a new full-length parallel taxiway would need to be constructed along the entire west side of the runway, with pavement strength sufficient to accommodate Boeing B-737 aircraft movements. The potential additional revenues derived from the new tiedowns created would not offset the cost of the new taxiway, taxiway lighting, and signage relocation. As a result, Alternatives 1 and 2 predicated on ARC B- II standards and taxiway"A"relocation were rejected as impractical. Recommended Development Concept Based on the preceding analyses,both Alternative Concepts 3a and 3b were considered viable. Consequently, staff has selected a composite of Concepts 3a and 3b as the Recommended Development Plan for the airport. Under the Recommended Development Plan, the Alternative 3a layouts for Apron"A"North and Apron "C"are combined with the Alternative 3b layout for Apron"B". The ultimate development configuration for Apron"C"will depend on actual third- party development proposals received by the Airport. However, it is believed that the airport %we layout presented in the Recommended Development Plan represents the best overall balance between forecast activity levels and City of Renton development goals and objectives for the airport. The Recommended Plan will accommodate all aircraft presently based at the airport, as well as provide a margin for growth. In addition, it provides the City of Renton with the opportunity to pursue its business development goals and objectives for the airport, which should improve airport revenues and yield economic development benefits to the community. The Recommended Development Plan, presented below, will be used as the basis for updating the Renton Airport Layout Plan, and for identifying future projects and improvements at the airport needed to implement the Plan. Renton Airport Open House—Comment Form Responses—11/21/2006 Renton Airport Open House - Comment Form Responses November 21, 2006/7:00-8:30PM/Renton High School Cafeteria ,411140 PRIMARY CONCERNS • Noise • Public input regarding plan adoption • Web page/information flow to public • Airport's future use(s) • Safety/how low planes fly • High impact/low benefit features of Airport • Available hangar space • Tower hours of operation COMMENTS From: Anonymous Lakeshore Resident Comments: • How will the airport restrict the older, louder jets from using the field at night? • Will you retreat(sic)engine testing maintenance and related noise? • The 2025 Noise Model on display is considerably larger than the 2006 model. Does that imply that the noise will increase? • Since Renton is not a true"destination"city for most corporate people, the jet landings and takeoffs will need to be very financially viable. How will that work? From: Anonymous Comment: Update Airport's web page with meeting minutes and FAQ section. From: Renton Resident Comments: No one works in the tower at night. The tower operations representative says that pilots are on their own at night with no landing or takeoff restrictions (other than weather) (refer to"City Source"newspaper, page 4, 425-430-7471).Will this "on your own"rule continue? Landing ceilings at Boeing Field (Seattle) is 200 feet. Renton field is 750. There needs to be future landing restrictions when < 750 feet. From: Hangar tenant since 1990; aircraft owner for 41 years Comments: City Council, Airport Manager and RAAC: First of all, it was a good presentation! I'm happy to see the continued support of smaller general aviation aircraft in your business plan, as evidenced by the T-hangar construction plans/options. It is getting harder and harder to find aircraft accommodations at reasonable cost. I think it is important to improve the GPS approach to Renton using the new WAAS technology. Current landing minimums are too high (-800 feet); WAAS can bring this down to 400-600 feet which would be a big improvement. Routing the approach over the East Channel makes good sense, from both a noise and safety standpoint. The sooner the better! 1 Renton Airport Open House—Comment Form Responses—11/21/2006 The airport restaurant idea will be a good attraction. Notaw From: Seattle Resident Comments: The major concerns are noise and safety. The safety is less apparent because the difference in weight (and fuel loads), speed and consequently, the destructive power of an accident is not known by the average person. The noise concern is paramount in most people's minds because it is most apparent. The desire to"cater"to the new technology designs is a wish that does not have a viable plan to achieve that result. The FAA will not allow the city to discriminate. How can the desired discrimination be achieved? Is there an effective means? From: Mercer Island Resident Comments: • Please add me to all mailing and contact lists. • I want all packets and SEPA notices. • Please send me SEPA checklist. • Average noise level is bogus. • Level 4 jets will be loud. No such thing as a quiet jet. • EIS not a DNS needs to be done. From: Renton Resident Comments: "or • Your sound assumptions are bogus and will be challenged. • Your flight-ops (statistics)are incorrect as the only traffic accounted for are flights that occur when the tower is open. • I would like to say that this project will have such a tremendous impact that an EIS must be done- not a DNS checklist. • Please add me to all notice and mailing lists. I am an impacted party. From: Anonymous Lakeshore Retirement Community Resident Comments: We at the Lakeshore Retirement Community are very concerned about noise from the older jets as well as the noise and anticipated increased frequency of jet takeoff and landings adjacent to our apartments. We are also concerned about the height of the customs building blocking our view. From: Renton Resident Comments: Hanger space for GA aircraft is very much needed. Please build as much space for GA hangars as possible. From: Renton Resident Comments: 'erre 2 Renton Airport Open House-Comment Form Responses-11/21/2006 Excellent work! I'm glad to see improvements to the Airport with an eye to the future of both aviation and the City of Renton. NNW From: Seattle resident Comments: I'm a close resident to the Airport, a retired Boeing engineering executive and pilot who uses this Airport. I'm very pleased that these plans are being shared and personally want to see the airport developed to its full potential in balance with community considerations. Field length and new jets will mitigate most noise concerns. I look forward to seeing this Airport flourish and prosper. From: Renton resident Comments: • Is the Airport going to do any noise remediation for the neighborhoods? (Like SeaTac has been doing for the past few decades). • Will you pursue the possibility of purchasing the residential properties that lie within the runway protection zone?What can a citizen do that might help this process along? From: Renton resident Comments: 1.Please put up a comprehensive web page on the city web site that includes: all the info you showed us tonight on the boards, full (RAAC)committee membership info with contact info, minutes of meetings, a better FAQ on the regulatory constraints and alternatives analysis other than this plan, the SEPA checklist, notices, etc. 2.Compare and contrast this plan with a plan that caters to small general aviation ops (so there is no room for the jets). They both generate jobs, etc, etc. ,,,, 3.This really looks like a"done deal."The plan schedule board does not allow for any significant/meaningful public input. 4.Please add me to all notice and mailing lists on this issue. 5.We will (sic) become the landing field for Redmond et. al.? 6.Please do all you can to restrict/limit/discourage night time hours, so we can at least get some sleep. All jets are noisy, and this summer was not fun. From: Resident who lives within the"flight plan" Comments: I am quite disturbed by the focus of the Renton Airport to invite even more air traffic to access the airport than we have now. Reasons for not increasing air traffic: 1. Increases the risk to a population already at risk because of Renton Airport air traffic 2. Population density 3. Noise pollution 4. Airport should be planning to phase out altogether- not increasing air traffic to compensate for the loss of Boeing's rent. The aircraft collision that happened on August 8, 2005, crashed into Kennydale Elementary, which unfortunately (sic)was empty. This involved three planes: two float planes and a trainee flight and the air traffic controller. The final report says that all were at fault. That finding does not make me, a citizen who lives in the flight plan, feel better about the current air traffic in and out of Renton Airport, nor does it make me think that adding even more air traffic would be a plus. 3 Renton Airport Open House—Comment Form Responses—11/21/2006 Over the years many complaints have been made regarding the noise created by the air traffic and yet it continues. We know that sound proofing engines might cost the pilots money but if they seriously want to be good neighbors why wouldn't they make every effort to cut out the noisy engines? The float planes are some of the worst offenders. When calling to complain about the noise, one will usually be told that it's too expensive to refit, or they're trying to lower the noise but some of the pilots just don't conforms to (sic), this means, go ahead and call but don't expect any changes in noise level. When shopping in the Safeway shopping center, I have seen planes come in very low over the roof of the store and adjoining stores. Of course, the plane isn't going to crash, but can that be guaranteed? The people injured or killed in such a scenario and the families thereof won't be appeased by the word "accidental air collision,"especially since it is one situation that can be controlled by not allowing it to happen in the first place. The same planes that fly in low over Safeway also fly low over my neighborhood during the landing and take-off process. There are heavily populated neighborhoods all around the Renton Airport. These neighborhoods were here before the airport. Then there is the High School which is directly under the flight plan. Why isn't consideration being given to phasing out the airport and using the land for more appropriate uses that don't put so many at risk? If Boeing needs it for flying it's planes in and out of the area then why shouldn't they purchase the airport and use it for that purpose only. Having an occasional Boeing plane flying in or out, with warning to the community, wouldn't be as bad as the continual air traffic we have now. While this isn't a good solution, I think it would be a temporary solution that would allow Boeing to continue to function until such time as nothing they build will fit on that runway, let alone the ` ,. community. When they eventually complete their phasing out of their work in Renton, the land could then be reclaimed for appropriate use in a densely populated area that certainly wouldn't be an airport. Several industries that are no longer appropriate for neighborhoods are being reconfigured to meet the current needs of the community. Times change and it is time for the airport to consider its location as inappropriate. It serves very few in comparison to the people it puts at risk and disturbs with noise. King County Airport is convenient and far more suitable for accommodating air traffic. From: Mercer Island Resident To: Renton City Council Topic: Proposed Executive Jet Center at Renton Airport Comments: My home is over two miles from the Renton Airport. This past August corporate jets were re-routed from Boeing field to Renton Airport. Corporate jet traffic to Renton Airport increased from 2 a day to around 12 a day. The corporate jets fly directly over my neighborhood at altitudes as low as 450 feet. The disruption to the quality of life was very notable. This was a temporary situation that ended when the paving project was completed at Boeing Field. Now, Mercer Island is faced with these problems once again on a permanent basis. Renton Airport is planning on building an Executive Jet Center. The traffic projection for the proposed executive jet center is 2 jets an hour 24/7. The goal for the corporate jet center is increased revenue for Renton Airport and the City of Renton-unfortunately it is at our expense. Here are my concerns about the proposed Executive Jet Center: 4 Renton Airport Open House—Comment Form Responses—11/21/2006 1. Safety—Corporate jets don't glide well. Take off and landings are the most dangerous periods of flight. If a corporate jet had engine failure at an altitude as low as 450 feet, which (sic)would be very dangerous to residents of the South end as well as Lake Ridge °rrrf� Elementary. (In the past we had a plane crash land in the fields near the Middle School). 2. Noise—These jets are very loud-around 80 decibels. There aren't any noise restrictions on Jet planes under 70,000 lbs. The louder the stage 1 and stage 2 jet engines that are no longer allowed for commercial jets in the continental US would be allowed to land at Renton Field. 3. Quality of Life—Two jets an hour and any time of night would definitely have an impact. 4. Health—Loud noises and interruption of sleep have proven negative health consequences. 5. Environment—Jet exhaust 450ft above our homes twice an hour has a negative impact on our environment and health. Eagle habitat will be negatively impacted. 6. Home values—Our homes will take a dramatic decrease in value. (Hence tax revenue will decrease). One may say that the Renton Airport has been around for a long time and this is all part of living near an airport. I strongly disagree with this. I live over two miles from Renton Airport in a different city and I have jets flying over my house at 450 feet? One might expect these conditions if your home was located a few hundred yards in front of the runway. I also think this is a major change in scope for the Renton Airport. In the past, the airport has been primarily small planes. The Renton Airport is basically installing a loud high-speed freeway 400 feet above my home. The Executive Jet Center will help a few and cost the general population. These jets only hold around 8-10 people. Most of us will never ride on a private jet! The increased revenue to Renton Airport is far outweighed by the negative impacts on surrounding communities. The blue angels are great for 5 days but I wouldn't want them flying over my home year round twice an hour. Geographically, Renton Airport isn't a good location for an Executive Jet Center. For smaller airplanes, Renton Airport has a voluntary noise abatement policy of not flying over Mercer Island or , 01001 Kennydale.With the policy in place, why are you planning on building an Executive Jet Center routing land jet(sic)directly over the Island at low altitudes at any time of day or night? It doesn't make any sense. Is the City of Renton willing to compensate Mercer Island residents for the decrease in quality of life and home values? 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I I EXISTING BUILDING 1,1V 4�� TON CLAYTON MUNICIPAL FIELD CONCEPTUAL SKETCHES HAVE PROPOSED BUILDING roo 0 0o aou NOT BEEN SUBJECTED TO ___-_J EXISTING PAVEMENT I I PROPOSED PAVEMENT - m, sum Iaa n rwrrw % DETAILED ENGINEERING DESIGN. r -] EXISTING ROADWAY I I PROPOSED ROADWAY ;CAI F is FF E DESIGNED BY RED DATE:JULY 2008 EXISTING PARKING ® PROPOSED PARKING DRAWN BY: RLO CHECKED BY JJY PAGE PROJECT MANAGER MY • CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems Division December 4,2006 Staff Contact James Wilhoit,x7319 Agenda Status Consent X Subject: Public Hearing.. Duvall Avenue NE Widening Project Correspondence.. Contract CAG 03-131 Ordinance Berger/Abam Engineers, Inc. Resolution Supplemental Agreement 6 Old Business Exhibits: New Business X Issue Paper Study Sessions Supplemental Agreement 6 Information Recommended Action: Approvals: Legal Dept X Refer to Transportation/Aviation Committee Finance Dept Risk Management X Fiscal Impact: 317.12123.016.5950.0000.67.000000 Expenditure Required.. $ 482,000 Transfer/Amendment $ 388,800 Amount Budgeted $ 1,568,200 Revenue Generated $ Total Project Budget $4,968,200(2002-2008) City Share Total Project $1,686,420 SUMMARY OF ACTION: This supplemental agreement provides for the design work needed to complete the plans, specifications and estimate(PS&E) for the Duvall Avenue NE Project. The final PS&E will be completed in February 2007. The supplemental agreement is for$482,000. The Transportation Systems Division has $1,568,200 for the project design. Additional budget for design is required for the supplemental agreement. Staff recommends that$388,800 be transferred from the project's roadway construction budget to the design budget. Adjustments will be made to the project budget through the 2007 Carryforward Ordinance. STAFF RECOMMENDATION: 1. Transfer$388,800 from the construction phase to the preliminary engineering(design)phase of this project 2. Authorize the Mayor and City Clerk to execute Supplemental Agreement 6 with Berger/Abam, Inc. in the amount of$482,000. H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\jwilhoit\duvall\partners\design\supp6\Duval Design Supp 6 Agenda Bill.doc `SY 0� PLANNINGBUILDING/ • c •, PUBLIC WORKS DEPARTMENT 4?t,NTO� MEMORANDUM DATE: December 4, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: Kathy Keolker, Mayor FROM: Gregg Zimmermarministrator STAFF CONTACT: Bob Hanson, Transportation Design Supervisor(x7223) James P. Wilhoit, Transportation Design Project Manager(x7319) SUBJECT: Duvall Avenue NE Widening Project, Contract CAG#03-131 Berger/Abam Engineers, Inc., Supplemental Agreement#6 ISSUE: 1. Should the Mayor and City Clerk execute proposed Supplemental Agreement 6 to modify *r„ the existing agreement with Berger/Abam to provide additional design services not originally part of the scope of work and extend the completion date from July 31, 2006 to July 31, 2007, increasing the contract cost for project design by$482,000 from $761,042 to a new total of$1,243,042? 2. Should$388,800 be transferred from the construction phase to the preliminary engineering phase of this project? RECOMMENDATION: 1. Transfer $388,800 from the construction phase to the preliminary engineering phase of this project. 2. Authorize the Mayor and City Clerk to execute Supplemental Agreement 6 with Berger/Abam, Inc. in the amount of$482,000. BACKGROUND: On August 6,2003, following approval by the Council, Contract No. CAG03-131 was executed with Berger/Abam Engineers, Inc. for$744,500 for design services for the Duvall Avenue NE Widening Project. Design of this project was programmed in the approved TIP for 2003 and 2004 and construction programmed for 2005-2006. On January 30, 2004, Supplemental Agreement 1 was executed for additional survey work needed on the project, increasing the '"a"'' contract cost by$3,742, from $744,500 to a new total of$748,242. On October 4, 2004, MOM Randy Corman,Council President Members of the Renton City Council Page 2 of 5 December 4,2006 Supplemental Agreement 2 was executed, extending the completion date from October 31, 2004 to July 31, 2005,with no change to the contract cost. On January 20, 2005, Supplemental Agreement 3 was executed to prepare alternative proposals for landscaping additions for the City to review and evaluate to determine if they should be added to the scope of the construction project, increasing the contract cost by $10,000 from$748,242 to a new total of$758,242. Subsequently,the Water Utility made a decision to replace an existing 8- inch cast iron water line with a new 12-inch water line in order to serve future needs, and to install a 185-foot section of 12-inch water line to replace an old and leaking 2-inch galvanized line serving five water customers. It was determined that it would be the most cost-effective and least disruptive to affected residents and traffic for this work to be done as part of the roadway improvements construction contract. Accordingly, on March 4, 2005, Supplemental Agreement 4 was executed for preparing waterline modifications, increasing the contract cost by $2,800, from $758,242 to a new total of$761,042. On July 22, 2005, Supplemental Agreement 5 was executed, extending the completion date from July 31, 2005 to July 31, 2006, with no change to the contract cost. Since the time of the last time extension supplement, it has become necessary to add the following items to the scope of work for this design agreement, for the reasons given, in order to complete the design for this project(the list also includes deleting one item): 1. Five additional real estate appraisals, because estimated values exceeded the $25,000 Transportation Improvement Board (TIB) threshold for waiving an appraisal. 2. Two additional real estate appraisals demanded by property owners in order to proceed with negotiations. 3. Additional design work at four properties to minimize project impacts and facilitate right- of-way negotiations. 4. Additional right-of-way negotiation efforts beyond the original scope. 5. Additional right-of-way plan revision and legal description efforts beyond the original scope. 6. Revisions to the north end of Coal Creek Parkway design (within the city/county project limits), including revision of right-of-way plans and graphics for park property exchange to accommodate the City of Newcastle's plan for a five-lane section at SE 95th Way. 7. Additional design to extend sidewalks around all side street curb returns where there is room within the existing right-of-way (NE 23rd and NE 24th streets)to minimize safety hazards to schoolchildren. h:\div ision.s\transpor.tat\design.eng\j wi lhoit\duval l\partners\design\supp6\duval designsupp6.doc Randy Corman,Council President Members of the Renton City Council Page 3 of 5 December 4,2006 iolow 8. Additional design and right-of-way/easement acquisition work to extend sidewalks around all side street curb returns where side streets are channeled for more than two lanes of traffic (SE 107th Place)to minimize safety hazards to schoolchildren. 9. Redesign work for the SE 107th Place utility vault that was determined to be necessary for construction. 10. The roadway re-design on SE 107th Place. 11. Mid-block pedestrian crossing revisions to satisfy the City's safety concerns. 12. Additional utility underground design and coordination in the King County portion that will be annexed into the City. 13. Additional design and utility easement coordination determined to be necessary to accomplish the utility undergrounding. 14. Additional design work associated with the Supplemental Agreement 4 additions for preparation of waterline modifications that were not included in the scope of Supplemental Agreement 4. 15. Additional sanitary sewer design work requested by the City's Wastewater Section. 16. Incorporation of new curb, gutter, and sidewalk on NE 18th Street into design(this is east of the original project boundary). 17. Additional illumination design in the City's portion to conform to the City's new decorative standards. 18. Additional illumination, landscaping, and irrigation design in the King County portion that will be annexed into the City. 19. Incorporation into the design of fiber optics conduit installation for future use by Information Services (IS) into the design. 20. Deletion of one public open house that was determined to be unnecessary. 21. Additional project management efforts that were required due to the extended duration of the design services. 22. Additional services during the construction contract advertisement, bid, and award. It has become clear that with these necessary additions to the scope, the design could not be Now completed by the completion date of July 31, 2006, and another time extension is needed. As h:\division.s\transpor.tat\design.eng\jwi lhoit\duval l\partners\design\supp6\duvaldesignsupp6.doe Randy Corman,Council President Members of the Renton City Council Page 4 of 5 December 4,2006 the construction schedule has already been delayed primarily due to the difficulties involved with acquiring the remaining right-of-way parcels, extending the design agreement will not itself delay the construction. Current budget for this project, from the 2007-2012 Transportation Improvement Program (TIP 32), is summarized as follows: Budget Preconstruction Engineering/Administration(Design) $ 968,200 Right of Way (ROW) 600,000 Construction Contract 3,100,000 Construction Eng/Admin 300,000 Total Budget: $ 4,968,200 The total combined budget for design and right-of-way is $1,568,200. The Transportation Systems Design section is requesting additional funds to be transferred from the construction phase to the preliminary engineering phase of this project to cover the additional Preconstruction Engineering/Administration(Design) costs. Listed below is the breakdown of the budget and projected Preconstruction Engineering/Administration and right- of-way(ROW)expenditures: Duvall Widening Spent to Projected $ Supplemental Date Remaining) Agreement 6 Projected Total Preconstruction/Engineering(Design) Design $ 695,957 $ 7,346 $ 381,928 $ 1,085,231* Agreement All other costs 213,377 5,320 218,697 Total: $909,334 $12,666 $381,928 $ 1,303,928 Right-of-way Design $ 54,939 $ 100,072 $ 155,011* Agreement Acquisitions 394,353 $ 75,000 469,353 All other costs 24,795 3,913 28,708 Total: $474,087 $78,913 $100,072 $653,072 Grand Total: $ 1,383,421 $ 91,579 $482,000 $1,957,000 I Not including Supplemental Agreement 6 h:\division.s\transpor.tat\design.eng\j wilhoit\duvall\partners\design\supp6\duvaldesignsupp6.doc Randy Corman,Council President Members of the Renton City Council Page 5 of 5 December 4,2006 Norwe Total funds needed: $1,957,000 Budgeted: $1,568,200 Additional Needed: $ 388,800 * Note: Design agreement costs totals shown equal $1,085,231 + $155,011 =$1,240,242 is funded from Transportation. The design agreement also includes Supplement 4 for$2,800 for water main additions, funded by the Water Utility. Thus,the design agreement total after Supplemental Agreement 6 would be $1,240,242 +$2,800= $1,243,042. The Transportation Systems Division recommends that$388,800 be transferred from the construction phase to the preliminary engineering(design)phase for this project and that Supplemental Agreement 6 to CAG 03-131 with Berger/Abam Engineers, Inc. for design services for the Duvall Avenue NE Widening Project be executed in the amount of$482,000, extending the completion date from July 31, 2006 to July 31, 2007. Attachments: CAG 03-131 Supplemental Agreement No. 6 44ftr'r cc: Peter Hahn,Deputy PBPW Administrator—Transportation Bob Hanson,Transportation Design Supervisor James P. Wilhoit,Transportation Design Project Manager File h:\division.s\transpor.tat\design.eng\j wilhoit\duvall\partners\design\supp6\duvaldesignsupp6.doc Supplemental Agreement No. 6 Contract Number Organization and Address CAG-03-131 BERGER/ABAM Engineers Inc. 33301 Ninth Avenue South, Suite 300 Federal Way, WA 98003 Project Number Phone FAPWT-04-032 206/431-2300 Project Title New Maximum Amount Payable Duvall Avenue NE $1,243,042 SR 900 to Renton City Limits Description of Work Supplement No. 6 addresses the appraisal,negotiations, and engineering for the Grass property access and onsite parking;ongoing and the continuation of right-of-way negotiations, legal descriptions, appraisals, engineering revision to the contract plans and right-of way plans for several other properties along Duvall Avenue; on-going utility coordination, and preparation of joint utility trench plans, specifications and estimates for the undergrounding of private utilities in the Renton and King County portions of the project; Illumination design along Duvall Avenue and Coal Creek Parkway(currently in King County)including the drawings, specifications and bid proposal;pedestrian crossing modification; revisions to Coal Creek Parkway King County design to change to City design standards pursuant to the pending annexation including the drawings, specifications and bid proposal long the project; revisions to the north end of the Coal Creek Parkway design to accommodate changes in the City of Newcastle project including the drawings, specifications and bid proposal; addition of a wall Nod fascia treatment to the soldier pile wall which may be precast concrete panels or shotcrete finishing or other potential option;addition of irrigation in the King County portion of the project;curb return revisions per meeting on June 29, 2006; SE 107th Street improvements based on Grass property approved negotiations and storm drainage vault revisions; drafting, specifications and bid proposal; additions to City designed sanitary sewer upgrades, drafting, specifications and bid proposal; addition to City designed water main upgrades; addition of City signal interconnect conduit along the project limits; Base map updates as appropriate if it necessary for contract bid documents; NE 18TH Street survey, sidewalks engineering, plan preparation including specification updates and bid proposal revisions; on-going project management including progress reports,project invoices, coordination of subconsultants, updates to the project schedule and project meetings; and on-call services during the advertising,biding and awarding of the construction contract See Section IV below. The Local Agency of City of Renton desires to supplement the agreement entered into with BERGER/ABAM Engineers Inc. and executed on 6 August 2003 and identified as Contract No. CAG-03-151. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. vrr01 Supplement No.6 BERGER/ABAM,A04032 Duvall Avenue NE Project B-1 15 November 2006 The changes to the agreement are described as follows. I Section I, SCOPE OF WORK, is hereby changed to read: The work includes: PUBLIC OUTREACH This deletes the second open house from the project scope. UTILITY COORDINATION This work involves continued correspondence with the City and utility owners to complete the coordination of utilities along the corridor.It further adds the preparation of joint utility trench plans, specifications and estimates for the undergrounding of PSE power, Qwest communications and Comcast communications within Duvall Avenue and Coal Creek Parkway. The City has decide to have the power under grounded prior to the area being annexed into the City as annexing will occur immediate after award of the construction contract. Utility coordination will include drafting proposed private utility improvements along the corridor including the trench and conduits required to each private resident or business along the corridor as deemed required. ILLUMINATION This work involves the design of special illumination along the Coal Creek Parkway(currently King County) and Duvall Avenue using the approved light standard as determined through a series of meeting with City staff and ABAM. The illumination will be designed in accordance with the special standards established for the Duvall Avenue project. The illumination design will require review by the City. Additions to the specifications and bid proposal will be necessary and coordinate with appropriate City staff. RIGHT-OF-WAY This work involves acquiring appraisals for properties that were identified in the initial Project Funding Estimate to be over$25000 and additional appraisals as the right-of-way process has continued. The continuation of the right-of-way acquisition process with respect to the engineering requested during negotiations will be supplemented as well to include additional meetings, design plan revisions and right-of way plan revisions. Upon acceptance right-of-way acquisitions, the project plans will be updated to accommodate any changes that were negotiated as a part of the agreement including acquisitions, easements and construction easements. This work also involves preparing a plan that based on the approved negotiations with the Grass property and potentially relocates the driveway. Survey for the design will be done by others (King County). err Supplement No.6 BERGER/ABAM,A04032 Duvall Avenue NE Project B-2 15 November 2006 PEDESTRIAN CROSSING/SIGNAL INTERCONNECT This work involves the revisions requested by the City of this mid-block signal based of coordination meetings and discussions within the City. Signal interconnect conduit will be added to the contact along the full project limits. This work will include adding this work to the specifications and bid proposal. COAL CREEK PARKWAY CONTRACT DOCUMENT REVISONS This work involves revision to the design where King County Roadway standards were used and will be replaced with City of Renton Standards. Work included adding a wall facing to the soldier pile wall as either precast concrete panels,shotcrete or another option. Storm drainage design will be revised to meet City expectations and standards. Specification and bid proposals will be revised as a result of these revisions to the design. This work also involves additional irrigation design,plans, specifications and estimates in King County per comments from the Parks Department. SE 107TH PLACE IMPROVEMENTS This work involves verifying the storm drainage plan within the SE 107th Street after the topographic survey is extended down SE 107th Street to cover the limits of work within the ROW for the proposed facilities as well as approved negotiations with the Grass property adjacent to this street and utilities within the limits of the work for the storm drainage vault. This work also involves the design of SE 107th Place based on the placement of the proposed Stormwater utility vault and approved negotiations with the Grass property owners as well as other adjacent property owners. The design assumes there will be three concepts developed for City review and acceptance of the preferred concept. CITY UTILITY UPGRADES This work involves the inclusion of City designed sanitary sewer upgrades and/or extensions and water upgrades and/or extension to the contract documents. This work includes coordination with City staff designers and engineers as well as private utility owners to help ensure conflicts are not encountered. This work will be incorporated into the specifications and bid proposal. City designed water and sanitary sewer upgrades will be drafted into the plans and included in the specifications and bid proposal. Coordination with City staff designers and engineers will be included. Supplement No.6 BERGER/ABAM,A04032 Duvall Avenue NE Project B-3 15 November 2006 • r CURB RETURNS REVISIONS AT NE 23RD AND NE 24TH No"' This work involves wrapping the curb returns around the corners at these intersections and making the appropriate revisions to the plans, specifications, and bid proposal. The work will also be coordinated as appropriate will other designs such as storm drainage, roadway sections, illumination, and landscaping. NE18TH STREET SIDEWALKS This work will be added to the plans, specifications and bid proposal as appropriate. The work will include base map topographic survey and incorporation of the information into the project base mapping. PROJECT MANAGEMENT Project management will be extended from the original 15 months schedule to 34 months. Project management includes monthly progress reports(design phase only)including a determination of percent complete;project invoices,subconsultant coordination,project schedule revisions as well as City coordination meetings, reviews, and staff support as appropriate. SERVICES DURING AD,BID AND AWARD The consultant shall be available on an on-call basis to discuss, answer questions, and prepare "` addendum as necessary during the advertising, bidding and award of the construction contract. The level of effort associated with this work element shall be as identified in the attached hour estimate. SERVICES DURING CONSTRUCTION Services during construction are not included in this supplement and will be addressed in a future supplement. IV Section IV, TIME FOR BEGINNING AND COMPLETION, shall be as previously amended: The work under this supplemental agreement, other previous supplemental agreements, and the original contract shall be completed by April 30, 2007. If you concur with this supplement and agree to the changes as stated above,please sign in the appropriate spaces below and return to this office for final action. By: BE" R/AB En .eers Inc. By: J Consultant Signature Approving Authority Signature Now END OF SUPPLEMENT AGREEMENT NO. 6 Supplement No.6 BERGER/ABAM,A04032 Duvall Avenue NE Project B-4 15 November 2006 S EXHIBIT D-1 Supplemental Agreement No.6 Analysis of Costs-BERGER/ABAM Inc. Direct Salary Cost(DSC) PERSONNEL Hours Pay Rate Cost Project Executive $ 76.20 $ - Project Manager 1150 51.10 58,765 Project Engineer 35.00 - Senior Engineer 27.90 - Planner 35.50 - Engineer/Technician 1617 30.60 49,480 Graphics/CADD 633 26.20 16,585 Project Coordinator 24.00 - Clerical 131 23.70 3,105 Direct Salary Cost Total 3531 $ 127,935 Salary Escalation-None $ - Overhead Cost 158.00% of DSC $ 202,137 Net Fee 32.00% of DSC $ 40,939 SUBTOTAL $ 371,010 Reimbursables Travel/Parking $ 919 Computer/CADD - Reproduction/Postage - Nora Project Notebook - Public Meeting Graphics - SUBTOTAL 919 BERGER/ABAM SUBTOTAL $ 371,929 Subconsultants: (See Exhibit G) Certified Land Services(Incl. 5 Appraisals) 16.9% Participation $ 81,322 GPA Valuation(Grass and Nazarayan Appraisals) 3.1% Participation 15,000 Review Appraisals 0.8% Participation 3,750 JGM Landscape Architects 1.0% Participation 5,000 Sanders&Assoc. 1.0% Participation 5,000 SUBCONSULTANTS SUBTOTAL $ 110,072 GRAND TOTAL $ 482,000 Ato / , Ilk,, Preparv :y Date NS EXHIBIT D-2 Reimbursables Nese Travel: Mileage to City, Subconsultant Offices,and Miscellaneous $919 28 months at 125 miles per month at$.445/mile Computer: No Charge Certified Land Services-ROW Acquisition and Appraisal Services: Certified Land Sevices Protracted Negotiations(Through August 2006) $27,865 Supplemental Negotiations(Septemeber 2006-Feburary 2007) $41,957 Subtotal: $69,822 Additional Appraisals: 5 Original Appraisals(Certified Land Services) $11,500 2 Additional Appraisals-Grass&Nazaryan(GPA Valuation, Inc.) $15,000 2 Review Appraisals-Grass and Nazaryan $3,750 Subtotal: $30,250 CITY OF RENTON COUNCIL AGENDA BILL I AI#: Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems December 4, 2006 Staff Contact Peter Hahn, Deputy PBPW Agenda Status Administrator—Transportation (x7242) Consent X Subject: Public Hearing.. Correspondence.. SR 169 GCA Cooperative Agreement with Washington Ordinance State Department of Transportation(WSDOT) for the Resolution X Cost Sharing in the Maple Valley Highway(SR 169) Old Business Improvements, Phase II Exhibits: New Business X Issue Paper Study Sessions Resolution(forthcoming) Information Recommended Action: Approvals: Legal Dept X Refer to Transportation/Aviation Committee Finance Dept Other Fiscal Impact: Expenditure Required... $0 Transfer/Amendment $0 Amount Budgeted $0 Revenue Generated $0 Total Project Budget $0 City Share Total Project $0 SUMMARY OF ACTION: To improve traffic operations between I-405 and SR 169,the City has designed widening improvements along the Maple Valley Highway(SR 169) from the I-405 northbound ramps to the new Cedar River Park entrance. The funded WSDOT I-405 project proposes to extend the eastbound Maple Valley Highway widening further east along the Stoneway property. The City project is funded and scheduled for construction in 2007. In order to minimize impacts to the public and to expedite the projects,the City and WSDOT propose to construct the full, modified project in 2007 and apportion the costs appropriately. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the GCA cooperative agreement with the Washington State Department of Transportation for the Maple Valley Highway(SR 169) Improvements Phase II, agreeing to share the cost of the design as detailed in the GCA. H:\Division.s\TRANSPOR.TAT\ADMIN\Agenda 2006\SR 169 Phase 2 Cost Sharing Agenda Bill.doc 0f 0� PLANNING/BUILDING/ ' A , PUBLIC WORKS DEPARTMENT • MEMORANDUM DATE: December 4, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: 3 Kathy Keolker, Ma o FROM: Gregg Zimmerma ' 'W Administrator STAFF CONTACT: Peter Hahn, Deputy PBPW Administrator—Transportation (x7242) SUBJECT: SR 169 GCA Cooperative Agreement with Washington State Department of Transportation (WSDOT) for the Cost Sharing in the Maple Valley Highway (SR 169) Improvements, Phase II ISSUE: New Should the Mayor enter into a GCA cooperative agreement with the Washington State Department of Transportation(WSDOT)for the cost sharing of the Maple Valley Highway (SR 169) Improvements, Phase II? RECOMMENDATION: Authorize the Mayor and City Clerk to execute the GCA Cooperative Agreement with the Washington State Department of Transportation for the cost sharing of the Maple Valley Highway (SR 169) Improvements, Phase II, agreeing to share the cost as detailed in the GCA. BACKGROUND: To improve traffic operations between I-405 and SR 169, the City designed widening improvements along the Maple Valley Highway (SR 169) from the I-405 northbound ramps to the new Cedar River Park entrance. A funded WSDOT I-405 project proposes to extend the eastbound Maple Valley Highway widening further east along the Stoneway property. Randy Corman,Council President Members of the Renton City Council Page 2 of 2 December 4,2006 In order to minimize impacts to the public and to expedite the projects, the City and WSDOT propose to construct the full, modified project in 2007 and apportion the costs appropriately. Attachment: WSDOT GCA Agreement cc: Peter Hahn,Deputy PBPW Administrator—Transportation Jim Seitz,Transportation Planning&Programming Supervisor Dave Christensen, Utility Engineering Supervisor Keith Woolley,Transportation Planning and Programming Connie Brundage,Transportation Administrative Secretary h:\division.s\transpor.tat\admin\agenda 2006\sr 169 phase 2 cost sharing issue paper.doc GCA-XXXX COOPERATIVE AGREEMENT For cost sharing in the MAPLE VALLEY(SR 169) IMPROVEMENTS PHASE 2 This Cooperative Agreement for the Design for the Maple Valley (SR 169) Improvements: Phase 2, hereinafter referred to as the "AGREEMENT", is made and entered into by the CITY OF RENTON, hereinafter referred to as the "CITY", and the STATE OF WASHINGTON, DEPARTMENT OF TRANSPORTATION, acting by and through the Secretary of the Department of Transportation, hereinafter referred to as the "WSDOT", collectively referred to as the "PARTIES" and individually referred to as the "PARTY". WHEREAS, the CITY has developed the Maple Valley (SR 169) Improvements: Phase 2 along SR 169 within the CITY, hereinafter referred to as the "ORIGINAL PROJECT," and herein referred to as Exhibit A, by this reference incorporated into this AGREEMENT; and WHEREAS, WSDOT is responsible for approving all design changes and construction projects on state routes within the State of Washington; and WHEREAS, the CITY has requested WSDOT approval of the designs for Maple Valley (SR 169) Improvements: Phase 2; and `Ilow WHEREAS, the CITY has funding for the ORIGINAL PROJECT including $2,818,039 contributed to the ORIGINAL PROJECT by WSDOT; and, WHEREAS, the ORIGINAL PROJECT built in its entirety will provide congestion relief to both SR 169 and I-405 by providing more efficient access from I-405 to SR 169; and, WHEREAS, WSDOT, in the interest of providing additional congestion relief on I-405 and SR 169, proposes to provide an additional element along SR 169, hereinafter referred to as the IMPROVEMENT; and, WHEREAS the IMPROVEMENT is to be included in the ORIGINAL PROJECT to create a modified project, hereinafter referred to as the MODIFIED PROJECT, shown in Exhibit B, and incorporated herein by reference and made a part of this AGREEMENT; and WHEREAS, WSDOT is willing to provide funding for the costs directly associated with constructing the IMPROVEMENTS; and WHEREAS, the PARTIES agree to supplement this AGREEMENT to document the terms and conditions for construction of the MODIFIED PROJECT, to provide funding prior to advertisement of the MODIFIED PROJECT, and for reconciliation of dollars between the Engineer's Estimate and the actual construction amount. Itomie WHEREAS, the CITY is willing to consent to the design and right-of-way acquisition of said l:\D\Word\5R 169_Agreement Phase II Barrett.doc 1 of 8 11/29/2006 MODIFIED PROJECT upon the terms and conditions herein stated; and WHEREAS, the PARTIES agree to cooperate during design of the MODIFIED PROJECT; and NOW, THEREFORE, by virtue of RCW 47.28.140 and in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, it is mutually agreed as follows: 1.0 GENERAL 1.1 The CITY has developed design plans for the ORIGINAL PROJECT on SR 169 within the corporate CITY limits generally from I-405 to east of the entrance to the CITY's PARK. 1.2 WSDOT has requested that the IMPROVEMENT be included in the ORIGINAL PROJECT. 1.3 The IMPROVEMENT is identified as an extension of a southbound lane along SR 169 through the Cedar River Park Entrance as depicted in Exhibit B, and other related elements, such as additional pavement, earthwork, right-of-way acquisition, and traffic signal modification. 1.4 Through coordination with the CITY, WSDOT has directly contracted with the CITY design consultant (CONSULTANT) to modify the ORIGINAL PROJECT design plans to reflect the MODIFIED PROJECT showing the IMPROVEMENT. 1.5 Through coordination with the CITY, WSDOT has directly contracted with the CITY's appraiser to assess the value of right-of-way purchases of the MODIFIED PROJECT. 1.6 Through coordination with the CITY, WSDOT will directly contract with the CITY's review appraiser to assess the value of right-of-way purchases of the MODIFIED PROJECT. 1.7 The permits have been obtained by and are the responsibility of the CITY and no permit modifications are anticipated. 2.0. FUNDING 2.1. The CITY has secured funding for the ORIGINAL PROJECT depicted in Exhibit A, and under certain conditions described below, WSDOT is willing to fund the costs directly associated with constructing the IMPROVEMENT, as estimated in Exhibit C, incorporated herein by reference and by this reference made a part of this AGREEMENT. Funding for the project as it proceeds to advertisement will based upon the 100% Engineer's Estimate and the actual property acquisition costs. This AGREEMENT will be supplemented for construction and reconciliation of the difference between the Engineer's Estimate and the final construction amount. 2.1.1. The cost of the IMPROVEMENT includes the additional right-of-way and I:\D\Word\SR169_Agreement Phase II Barrett.doc 2 of 8 11/29/2006 construction elements, such as pavement, earthwork, and traffic signal, directly ,. associated with the construction of the IMPROVEMENT. 2.1.1.1 The additional right-of-way costs will be the difference in fee acquisition and easement areas between the ORIGINAL PROJECT and the MODIFIED PROJECT times the unit costs of each derived from the accepted offer. 2.1.1.2 The additional costs for construction elements quantified by unit increments (such as, ACRE, CY, DAY, EA, HUND, LF, POUNDS, SF, SY, and TON) will be based upon the additional quantities to construct the IMPROVEMENT and the unit costs as estimated by the engineer. 2.1.1.3 The WSDOT costs for lump sum items directly related to constructing the IMPROVEMENT will prorated using the ratio of WSDOT construction cost to total MODIFIED PROJECT construction cost, unless otherwise noted below. 2.1.1.3.1 The WSDOT costs for the East Storm Vault and East Sand Filter Vault costs will be prorated using the ratio of volumes between the difference between ORIGINAL PROJECT and MODIFIED PROJECT to the total of the MODIFIED PROJECT. 2.1.1.3.2 The WSDOT costs for the Cedar River Park Entrance Traffic Signal will be prorated using the ratio of the engineering estimate for the ORIGINAL PROJECT signal modifications to the MODIFIED PROJECT signal modifications. Nue 2.1.2 The cost of the IMPROVEMENTS do not include the costs for removal and relocation of any building, any force account construction elements, any lump sum construction elements not directly related to construction the IMPROVEMENT including "Removal of Structure and Obstruction", or proposed construction elements whose location has change because of the IMPROVEMENT, such as sidewalks, curb and gutter, catch basins, storm sewer pipe, luminaries, and fire hydrants proposed to be built in the ORIGINAL PROJECT. 2.1.2.1 The ORIGINAL PROJECT, as shown on Exhibit A, designates three buildings for removal to construct the ORIGINAL PROJECT. The buildings are located in the CITY's Cedar River Park, hereinafter referred to as the PARK, and on the site of the former Stoneway Concrete plant, hereinafter referred to as the PLANT. 2.1.2.1.1 Because these CITY and PLANT buildings are identified for removal as part of the ORIGINAL PROJECT, costs for removal and/ or relocation of these buildings will not be funded by WSDOT. 2.1.2.1.2 WSDOT will not supplement the AGREEMENT for construction of this project until the PARK building is vacated and the MODIFIED PROJECT can be constructed in total. New I:\D\Word\SR169_Agreement Phase 11 Barrett.doc 3 of 8 11/29/2006 2.2 Immediately adjacent to the section of SR 169 addressed in the ORIGINAL and r.r MODIFIED PLANS is the CITY's PARK and the PLANT. 2.2.1 the MODIFIED PLAN does not affect or impact the PARK's current site plan or any future changes but does require right-of-way from former the property of the PLANT. 2.2.1.1 Any pre-existing agreements between the owners or representatives of the PLANT and the CITY remaining binding and are not superseded by this AGREEMENT. 3.0 ROLES 3.1 The PARTIES recognize the importance of timeliness in reviews, avoidance of delays, and minimizing costs for the PROJECT, and the mutual benefit provided in shortening plan and proposal review times. To that end, the PARTIES commit to cooperate in reducing plan review times. 3.2 The PARTIES agree to fund and be 100 percent responsible for their own respective costs associated with design and right-of-way staff time necessary to fulfill their roles and responsibilities as identified in this AGREEMENT. Funding for construction staff time will be documented in the supplement to this AGREEMENT. 3.3 The PARTIES agree to meet in a cooperative spirit to review and discuss the proposed change(s) to the MODIFIED PLAN. If the PARTIES determine the proposed change(s) to be feasible and appropriate, the PARTIES shall negotiate the responsibilities for payment of costs associated wit the requested change based on the benefits of the proposed change to each PARTY. If the PARTIES can mutually agree on payment responsibilities, the CITY will implement the change. The consideration of potential schedule delays, which may result in additional cost(s) will be of paramount importance to both PARTIES, with reducing the cost(s) as the primary goal and acknowledged mutual benefit. 3.4 The CITY agrees to assist in expediting CITY review and approval of all required submittals to the CITY. The CONSULTANT is responsible for making all submittals directly to the CITY for review. 4.0 UTILITIES 4.1 No utilities, other than those previously defined, are expected to be impacted by the IMPROVEMENT. However, in the event that the CITY's utilities are impacted, the WSDOT shall provide measures to have the utility modified or relocated as appropriate. 4.2 All Utility work will be in accordance with the terms of the applicable Utility Permit or Utility Franchise. I:\D\Word\SR 169_Agreement Phase 11 Barrett.doc 4 of 8 11/29/2006 5.0 DISPUTES 5.1 In the event of a dispute arising out of the conduct of this AGREEMENT, the PARTIES will work collaboratively towards resolution beginning with the lowest organizational level. If the dispute cannot be resolved at the lowest organizational level, the dispute will be raised to the I-405/Renton Administrator Executive committee, which consists of the City of Renton Chief Administrative Officer and his direct reports, the I-405 Project Director and the I-405 Project Manager. If the dispute cannot be resolved using this process, the PARTIES shall acknowledge impasse. Within thirty (30) days after acknowledging impasse, the dispute shall be determined by a dispute board in the following manner: Each PARTY to this AGREEMENT shall appoint a member to the dispute board. The members so appointed shall jointly appoint a third member to the dispute board. The third member shall not be an employee of, or be affiliated in any way with either of the two PARTIES to this AGREEMENT. The dispute board shall hold hearings to evaluate the facts, contract terms, and applicable statutes and rules. After the hearings are concluded, the dispute board shall meet in private and reach a conclusion supported by two or more members. Its findings and recommendations, together with its reasons shall then be submitted as a written report to both PARTIES. The recommendations shall be based on the pertinent contract provisions and facts and circumstances involved in the dispute. *low The dispute board should make every effort to reach a unanimous decision. If this proves impossible, the dissenting member may prepare a minority report. Although both PARTIES should place weight upon the dispute board's recommendations, they are not binding. Either PARTY may appeal a recommendation to the dispute board for reconsideration. However, if the dispute board's recommendations do not resolve the dispute, the written report, including any minority report, may be admissible as evidence in any subsequent litigation. It is not desirable to adopt hard and fast rules for the functioning of the dispute board. The entire procedure should be kept flexible so that it can adapt to changing situations. 6.0 EFFECTIVENESS AND DURATION 6.1 This AGREEMENT is effective upon execution by both PARTIES and will remain in effect through completion of the construction of the I-405/SR 515 Interchange Improvement . 7.0 MODIFICATION, AMENDEMENT, AND TERMINATION 7.1 This AGREEMENT may be modified, amended, or terminated by mutual written agreement by WSDOT and the CITY, except that no amendment to the AGREEMENT shall be N'"" allowed that will affect the qualification of the approved assignees or WSDOT's interest in the l:\D\Word\SRI 69_Agreement Phase 11 Barrett.doc 5 of 8 I(/29/2006 AGREEMENT. Furthermore, any amendment to this AGREEMENT shall be consistent with the purpose of this AGREEMENT. 7.2 Either PARTY may request changes in these provisions. Such changes, which shall be mutually agreed upon, shall be incorporated as written amendments to this AGREEMENT. No variation or alteration of the terms of this AGREEMENT shall be valid unless made in writing and signed by authorized representatives of the PARTIES hereto. 7.3 No obligations of either PARTY to this AGREEMENT may be transferred or assigned to a third PARTY without the written consent of both PARTIES, which consent shall not be unreasonably withheld. Except as otherwise provided herein, a PARTY's rights and obligations under this AGREEMENT terminates upon transfer of the PARTY's interest, except that liability for acts or omissions occurring before transfer shall survive transfer. 8.0 VENUE 8.1 In the event that either PARTY deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the PARTIES hereto agree that any such action or proceeding shall be brought in a court of competent jurisdiction situated in Thurston County, Washington, and only upon exhaustion of the dispute resolution process outlined in Section 9 of this AGREEMENT. 9.0 INDEMNIFICATION AND HOLD HARMLESS ,04100 9.1 The PARTIES agree that each of the PARTIES shall protect, defend, indemnify, and save harmless the other PARTY, its officers, officials, employees, and agents, while acting within the scope of their employment as such, from any and all costs, claims,judgment, and/or awards of damages, arising out of, or in any way resulting from, each of the PARTY'S negligent acts or omissions. No PARTY will be required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of the PARTY. Where such claims, suits, or actions result from the concurrent negligence of the PARTIES, the indemnity provisions provided herein shall be valid and enforceable only to the extent of a PARTY'S own negligence. Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to each of the other PARTY only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In any action to enforce the provisions of this Section, the prevailing PARTY shall be entitled to recover its reasonable attorney's fees and costs from the other PARTY. This indemnification shall survive any termination of this AGREEMENT. 10.0 GOVERNANCE Noid I:\D\Word\SR 169_Agreement Phase II Barrett.doc 6 of 8 11/29/2006 Nave 10.1 This AGREEMENT is entered into pursuant to and under the authority granted by the laws of the State of Washington and any applicable federal laws. The provisions of this AGREEMENT shall be construed to conform to those laws. 11.0 SEVERABILITY 11.1 If any provision of this AGREEMENT or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this AGREEMENT which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this AGREEMENT, and to this end the provisions of this AGREEMENT are declared to be severable. 12.0 ALL WRITINGS CONTAINED HEREIN 12.1 This AGREEMENT contains all the terms and conditions agreed upon by the PARTIES to this AGREEMENT. No other understanding, oral or otherwise, regarding the subject matter of this AGREEMENT shall be deemed to exist or to bind any of the PARTIES hereto. 13.0 NOTICE Any notice, demand, request, consent, approval or communication that any PARTY desires or is Now, required to give to the others shall be in writing and either delivered personally or sent by first class mail, postage prepaid, addressed as follows: WSDOT: DEPARTMENT OF TRANSPORTATION Attn: Project Director I-405 Congestion Relief and Bus Rapid Transit Projects 600 108th Avenue NE, Suite 405 Bellevue, WA 98004-5126 CITY: CITY OF RENTON Director of the Transportation Services 1055 South Grady Way Renton, WA 98055 or to such other address as any PARTY from time to time shall designate by written notice to each other. 1:\D\Word\SR169_Agreement Phase 11 Barrett.doc 7 of 8 11/29/2006 IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the last date written below: + CITY OF RENTON STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION By Date By Date Kathy Keolker Kim Henry Mayor I-405 Project Director APPROVED AS TO FORM: APPROVED AS TO FORM: By (print) By (print) Signature Signature Senior Counsel City Attorney Office of the Attorney General Date Date Nispool 1.\D\Word\SR169_Agreement Phase 11 Barrett.doc 8 of 8 11/29/2006 CITY OF RENTON COUNCIL AGENDA BILL AI#: Submitting Data: Planning/Building/Public Works For Agenda of: December 4, 2006 Dept/Div/Board Utility Systems Division/Water Utility Staff Contact Abdoul Gafour, x7210 Agenda Status J.D. Wilson, x7295 Consent X Subject: Public Hearing.. Engineering Consultant Agreement with HDR Correspondence.. Engineering, Inc., for Pre-Design of Well 5A Water Ordinance Treatment Improvements Phase 2 Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Agreement Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: N/A Expenditure Required $234,292.00 Transfer/Amendment N/A Amount Budgeted $250,000.00(2006 budget for this contract) Revenue Generated N/A Acct.No.425.000500.018.5960.0034.65.055565 Total Project Budget $350,000.00(2006 budget) City Share Total Project.. 100% SUMMARY OF ACTION: The Water Utility requests Council's approval of an Engineering Consultant Agreement with HDR Engineering, Inc., in the amount of$234,292.00, to perform the pre-design of Well 5A Water Treatment Improvements project. The Water Utility selected HDR Engineering, Inc. as the most highly qualified firm to provide the required services in accordance with City Policy#250-02, Bidding and Contracting Requirements, for public works projects. The Water Utility has budgeted sufficient funds in its 2006 Capital Improvement Program budget to cover the cost of the consultant contract.' The total 2006 budget for this project is $350,000.00, account no. #425.00500.018.5960.0034.65.055565. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Engineering Consultant Agreement, in the amount of$234,292.00, with HDR Engineering, Inc., to perform the pre-design of Well 5A Water Treatment Improvements Phase II project. 4111011.1 H:\File Sys\WTR-Drinking Water Utility\WTR-27-Water Project Files\WTR-27-3321-Well 5A Water Treatment Improvements\Phase 2-Pre- Design\AgendaBillW e115 APre-Design.doc\AGtp PLANNING/BUILDING/ 'o"" & � PUBLIC WORKS DEPARTMENT • Y.PIN MEMORANDUM DATE: November 27, 2006 TO: Randy Corman, Council President Members of the Renton City Council VIA: — Kathy Keolker, Mayo FROM: Gregg Zimmerma ministrator STAFF CONTACT: Abdoul Gafour, Water Utility Supervisor(ext. 7210) J.D. Wilson, Water Utility/GIS Engineer(ext. 7295) SUBJECT: Engineering Consultant Agreement with HDR Engineering, Inc., for Pre-Design of Well 5A Treatment Improvements Project Phase II ISSUE: Should Council approve an Engineering Consultant Agreement with HDR Engineering, Inc., to perform the pre-design of Well 5A Water Treatment Improvements Phase II project? RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Engineering Consultant Agreement, in the amount of$234,292.00, with HDR Engineering, Inc., to perform the pre-design of Well 5A Water Treatment Improvements Phase II project. BACKGROUND SUMMARY: On March 17, 2006, the City entered into consultant contract CAG-06-045 with HDR, Engineering Inc., to perform the first phase of this project, which consisted of bench scale testing and a pilot study to determine the best treatment method to improve the water quality of Well 5A, located at NE 24th Street and Jones Avenue NE, in the Kennydale area(see attached map). On July 20, 2006, HDR Engineering, Inc. completed the Phase I study, and determined the most efficient method and appropriate technologies to treat the water of Well 5A. Water from Well 5A contains naturally occurring iron, manganese, hydrogen sulfide, and ammonia, which cause taste and odor problems and also stains customers' laundry, dishes and house plumbing fixtures. As such, the City will not supply water from Well 5A to its customers. Council/Well 5A Pre-Design November 27,2006 Page 2 of 2 Under this consultant agreement, HDR Engineering, Inc. will perform the second phase ,000 of the project, which consists of the pre-design study and the preparation of the Pre-Design Report for submission to the Department of Health for approval as required under WAC 246-290-110. The scope of work for the consultant agreement also includes: • Topographic and boundary lines survey of Well 5A site. • Geotechnical investigation of site to determine soil characteristics for structural and architectural design of the additional treatment facility. • Development of basis of design for the treatment system to meet the water quality goals and objectives. • Determination of the hydraulic conditions of the existing well pumps and distribution system piping. • Development of basis of design for electrical system, instrumentation and control elements. • Development of site and civil plans for the project. • Pre-Design Report for submission to the Department of Health and related applications for permit and project approval. The Water Utility has budgeted $250,000.00 in its 2006 Capital Improvement Program budget, account no. 425.000500.018.5960.0034.65.055565, to cover costs related to this consultant agreement in the amount of$234,292.00. After the completion of this contract for Phase II Pre-Design, the Water Utility will be coming back to Council to request the ' approval of funding for separate contracts with HDR Engineering, Inc. for the next phases of the project, which consist of: • Phase III—Design and preparation of construction plans, specifications, and cost estimate for construction bid package (2007). • Phase IV—Construction of water treatment facility and plant start-up (2008-2009). The Water Utility's planning level cost estimate (2006) for the entire project, Phases Ito IV, is about$4,250,000. CONCLUSION: Well 5A is an important source of water supply to the City, the well can produce 1,500 gallons per minute or about 2.16 million gallons of water per day. Additional water treatment is needed to improve the water quality of Well 5A in order to meet safe drinking water standards and the City's goal to deliver good water quality to its growing number of water customers. In accordance with City policies on engineering consultants' selection, the Water Utility selected HDR Engineering, Inc. as the most qualified firm to perform the various phases for the design of this project. Attachment cc: Lys Hornsby,Utility Systems Director Nod H:\File Sys\WTR-Drinking Water Utility\WTR-27-Water Project Files\WTR-27-3321 -Well 5A Water Treatment Improvements\Phase 2 -Pre-Design\revised-IssuePaperWell5APre-design.doc\AGtp ENGINEERING ANNUAL CONSULTANT AGREEMENT 'fir•' THIS AGREEMENT,made and entered into on this ,day of , 2006,by and between the CITY OF RENTON, WASHINGTON,A MUNICIPAL CORPORATION HEREINAFTER CALLED THE"CITY,"and HDR Engineering,Inc whose address is 500 108th Ave NE,Suite 1200, Bellevue, WA 98004, at which work will be available for inspection,hereinafter called the "CONSULTANT." PROJECT NAME: Well SA Water Treatment Improvements,Phase 2—Pre-Design WHEREAS,the City has not sufficient qualified engineering employees to provide the engineering within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to do the necessary engineering work for the project,and WHEREAS,the Consultant has represented and by entering into this Agreement now represents,that it is in full compliance with the statutes of the State of Washington for registration of professional engineers,has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner,and that sufficient qualified personnel are on staff or readily available to Consultant to staff this Agreement. WHEREAS,the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE,in consideration of the terms,conditions,covenants and performances contained herein below, the parties hereto agree as follows: New I SCOPE OF WORK The Consultant shall furnish,and hereby warrants that it has,the necessary equipment,materials,and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The Consultant shall perform all work described in this Agreement in accordance with the latest edition and amendments to local and state regulations,guidelines and policies. The Consultant shall prepare such information and studies as it may deem pertinent and necessary,in order to pass judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor changes, amendments or revisions in the detail of the work as may be required by the City. This item does not constitute an "Extra Work"item as related in Section VIII of the Agreement. The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held responsible for the accuracy of the work,even though the work has been accepted by the City. Professional Services Standard of Care: 1. In the performance of services under this Agreement,The CONSULTANT and its employees agree to exercise the degree of skill and care required by customarily accepted good practices and procedures followed by consultants rendering the same or similar type of service. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 2. If the CONSULTANT intends to rely on information or data supplied by the CITY,City contractors or other generally reputable sources without independent verification,such intent shall be brought to the attention of the CITY. 3. The CONSULTANT shall correct deficiencies due to servoces or resulting documents without additional compensation except to the extent such action is directly attributable to deficiencies in the CITY-furnished information,including information furnished by CITY contractors or other generally reputable sources. II DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans,to the extent feasible,shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines,and specifications,including,but not limited to the following: 1. Washington State Department of Transportation/American Public Works Association(WSDOT/APWA), "Standard Specifications for Road,Bridge,and Municipal Construction," as amended by Renton Standard Specification. 2. WSDOT/APWA, "Standard Plans for Road,Bridge and Municipal Construction." 3. Washington State Department of Transportation, "Highway Design Manual." 4. American Association of State Highway and Transportation Officials, "Standard Specifications for Highway Bridges." 5. Washington State Department of Transportation, "Bridge Design Manual,Volumes 1 and 2." 6. Washington State Department of Transportation, "Manual of Highways Hydraulics,"except hydrologic analysis as described in item 14. 7. Washington State Department of Transportation, "Materials Laboratory Outline." 8. Transportation Research Board, "Highway Capacity Manual." 9. U.S.Department of Transportation,Federal Highway Administration, "Manual on Uniform Traffic Control Devices for Streets and Highways." 10. Washington State Department of Transportation, "Construction Manual." 11. Washington State Department of Transportation, "Local Agency Guidelines." 12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all cases where they fit design conditions. Renton Design Standards,and Renton Specifications shall be used as they pertain. 13. Metro Transit,design criteria. 14. King County Surface Water Design Manual,Sections 1.2 and 1.3 of Chapter 1,and Chapters 3,4, and 5. 15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of Highways and Streets." 4.404 Well 5A Water Treatment Improvements,Phase 2—Pre-Design 2 III ITEMS TO BE FURNISHED TO THE CONSULTANT Nom., BY THE CITY The City will furnish the Consultant copies of documents which are available to the City that will facilitate the preparation of the plans,studies,specifications,and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the accuracy,timeliness,and completeness of the information provided by the City. Should field studies be needed,the Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligated to perform any such field studies. IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents,exhibits or other presentations for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work. All such material,including working documents,notes,maps,drawings,photo,photographic negatives,etc. used in the project,shall become and remain the property of the City and may be used by it without restriction. Any use of such documents by the City not directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. All written documents and products shall be printed on recycled paper when practicable. Use of the chasing-arrow Itimv symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be printed on both sides of the recycled paper,as feasible. V TIME OF BEGINNING AND COMPLETION The work detailed in the Scope of Work will be performed according to Exhibit B,Time Schedule of Completion, attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the City. If,after receiving Notice to Proceed,the Consultant is delayed in the performance of its services by factors that are beyond its control,the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other party. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 3 VI PAYMENT The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter as specified in Exhibit C,Cost Estimate. Such payment shall be full compensation for work performed or services rendered and for all labor,materials,supplies,equipment,and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time(days and/or hours)and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit C. Payment for this work shall not exceed$234,292.00 without a written amendment to this contract, agreed to and signed by both parties. Cost Plus Net Fee Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost includes direct salary cost,overhead,and direct non-salary cost. 1. The direct salary cost is the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this Agreement. 2. The overhead costs as identified on Exhibit C are determined as 175 percent of the direct salary cost and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on currently available accounting information and shall be used for all progress payments over the period of the contract. 3. The direct non-salary costs are those costs directly incurred in fulfilling the terms of this Agreement, including,but not limited to travel,reproduction,telephone,supplies,and fees of outside consultants. The direct non-salary costs are specified in Exhibit C,Cost Estimate. Billings for any direct non-salary costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be on the basis of 1.02 times the invoiced amount. 4. The net fee,which represents the Consultants profit shall be 12 percent of direct salary plus overhead costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a supplemental agreement is entered into for additional work by the Consultant,the supplemental agreement will include provision for the added costs and an appropriate additional fee. The net fee will be prorated and paid monthly in proportion to the percentage of the project completed as estimated in the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not previously paid in the monthly payments shall be included in the final payment, subject to the provisions of Section XI entitled TERMINATION OF AGREEMENT. 5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by detailed statements,for overhead costs and for a proportionate amount of the net fee payable to the Consultant based on the estimated percentage of the completion of the services to date. Final payment of any balance due the Consultant of the gross amount earned will be made promptly upon its verification by the City after completion and acceptance by the City of the work under this Agreement. Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or claimed to be due. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII"EXTRA WORK"). Well 5A Water Treatment Improvements,Phase 2—Pre-Design 4 A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. 'orr+ To provide a means of verifying the invoiced salary costs for consultant employees,the City may conduct employee interviews. Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature,related to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not,however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with respect to such claims. The Consultant and its subconsultants shall keep available for inspection,by the City,for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to,or bearing upon,these records. If any litigation,claim or audit is started before the expiration of the three-year retention period,the records shall be retained until all litigation,claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. VII CHANGES IN WORK The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein,when required to do so by the City,without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised,the Consultant shall make such revisions,if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Consultant perform work or render services in connection with the Project in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim by the Consultant for compensation as Extra Work. IX EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person,other than a bona fide employee working solely for the Consultant,to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant,any fee, commission,percentage,brokerage fee,gifts or any other consideration,contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty,the City shall have the right to annul this Agreement without liability,or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee,commission,percentage,brokerage fee,gift or contingent fee. Any and all employees of the Consultant,while engaged in the performance of any work or services required by the Consultant under this Agreement,shall be considered employees of the Consultant only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees,while so Well 5A Water Treatment Improvements,Phase 2—Pre-Design 5 engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees,while so engaged on any of the work or services provided to be rendered herein,shall be the sole obligation and responsibility of the Consultant. The Consultant shall not engage,on a full or part-time basis,or other basis,during the period of the contract,any professional or technical personnel who are,or have been at any time during the period of this contract,in the employ of the City except regularly retired employees, without written consent of the City. If during the time period of this Agreement,the Consultant finds it necessary to increase its professional,technical, or clerical staff as a result of this work,the Consultant will actively solicit minorities through their advertisement and interview process. X NONDISCRIMINATION The Consultant agrees not to discriminate against any client,employee or applicant for employment or for services because of race,creed,color,national origin,marital status,sex,age or handicap except for a bona fide occupational qualification with regard to,but not limited to the following: employment upgrading;demotion or transfer; recruitment or any recruitment advertising;layoff or termination's;rates of pay or other forms of compensation; selection for training;rendition of services. The Consultant understands and agrees that if it violates this Non- Discrimination provision,this Agreement may be terminated by the City and further that the Consultant shall be barred from performing any services for the City now or in the future,unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten(10)days written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B. In the event of the death of a member,partner or officer of the Consultant,or any of its supervisory personnel assigned to the project,the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement,if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City,if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Consultant,with the City's concurrence,desire to terminate this Agreement,payment shall be made as set forth in Subsection C of this section. 4004 Well 5A Water Treatment Improvements,Phase 2—Pre-Design 6 C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a final payment shall be made to the Consultant for actual cost for the work complete at the time of termination of the Agreement,plus the following described portion of the net fee. The portion of the net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete is to the total work required by the Agreement. In addition,the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten(10)days following receipt by the Consultant of the Notice to Terminate. If the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Consultant shall immediately reimburse the City for any excess paid. D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultant,the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Consultant in performing the work to the date of termination,the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination,the cost to the City of employing another firm to complete the work required and the time which may be required to do so,and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work,the original copies of all Engineering plans,reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project,shall be without liability or legal exposure to the Consultant. F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Consultant for any breach of this Agreement by the Consultant,or for failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Consultant and the City shall be referred for determination to the Director of Planning/Building/Public Works or his/her successors and delegees,whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Consultant shall comply with all Federal Government,State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 7 The Consultant agrees to indemnify,defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims,demands or suits at law or equity arising in whole or part from the Consultant's errors,omissions,or negligent acts under this Agreement provided that nothing herein shall *44100 require the Consultant to indemnify the City against and hold harmless the City from claims,demands or suits based upon the conduct of the City,its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the Consultant's agents or employees and(b)the City,its agents, officers and employees,this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees except as limited below. The Consultant shall secure general liability,property damage,auto liability,and professional liability coverage in the amount of$1.0 million, with a General Aggregate in the amount of$2.0 million,unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form,and the Standard Acord Certification Form prior to the execution of the contract. The City of Renton will be named as Additional Insured(s)on(CONTRACTOR'S)policy,with that coverage being primary and non-contributory with any other policy(ies)available to the City. A copy of the endorsement shall be provided to the City. The limits of said insurance shall not,however,limit the liability of Consultant hereunder. All coverages provided by the Consultant shall be in a form,and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M.Best rating of A XII. The Consultant shall keep all required coverages in full force and effect during the life of this project,and a minimum of forty five days'written notice shall be given to the City prior to the cancellation of any policy. The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30 days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved Nod by the City. If the City's Risk Manager has the Declaration page(s)on file from a previous contract and no changes in insurance coverage has occurred,only the Certification Form will be required. The Consultant shall verify,when submitting first payment invoice and annually thereafter,possession of a current City of Renton business license while conducting work for the City. The Consultant shall require,and provide verification upon request,that all subconsultants participating in a City project possess a current City of Renton business license. The Consultant shall provide,and obtain City approval of,a traffic control plan prior to conducting work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. XV ENDORSEMENT OF PLANS The Consultant shall place their certification on all plans,specifications,estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. Nimoi Well 5A Water Treatment Improvements,Phase 2—Pre-Design 8 XVI NosyCOMPLETE AGREEMENT This document and referenced attachments contain all covenants,stipulations,and provisions agreed upon by the parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement. No agent,or representative of either party has authority to make,and the parties shall not be bound by or be liable for,any statement,representation,promise,or agreement not set forth herein. No changes,amendments,or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVII EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts,each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements,representations, warranties,covenants,and agreements contained in the Request for Qualifications,and the supporting materials submitted by the Consultant,and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN NESS WHEREOF, e parties hereto have executed this Agreement as of the day and year first above wri •n. CON'ULTANT CITY OF JRENTON r� 1- , or Signature Date Kathy Keolker,Mayor Date £ w1;{ X type or print name A I hST: r. (f'c;; X227 t_ Title Bonnie I. Walton,City Clerk New Well 5A Water Treatment Improvements,Phase 2—Pre-Design 9 Exhibit A — Scope of Work City of Renton Well 5A Water Treatment Improvements Phase 2 — Pre-Design Scope of Services Phase 2 Objective and Approach The objective for Phase 2 of the Well 5A Water Treatment Improvements Project is to conduct a pre- design study and prepare the Pre-Design Report for the Well 5A treatment improvements. This report will be submitted to the Department of Health (DOH) and the City Council prior to beginning final design of the project. The basis of design will address the technical aspects of the Well 5A improvements and will be incorporated into the Pre-Design Report. Particular emphasis in Phase 2 will be placed on the treatment process,treatment building architectural design, process instrumentation and control requirements, and startup process water disposal requirements. The Pre-Design Report will contents will meet the WAC 246-290-110 requirements for project reports. In addition to the basis of design, the Pre-Design Report will include the following: 1) the pilot testing report that was completed as part of Phase 1; 2)the project permitting requirements and public involvement plan; 3) preliminary cost estimates;and 4) a phasing plan/schedule. Task 2-100 — Project Management and QA/QC Objectives: 1. Provide coordination and management of the Phase 2 work elements. 2. Provide for QA/QC reviews of all design recommendations and project deliverables in Phase 2. Assumptions: 1. The duration of Phase 2 is anticipated to be 4 months. 2. Deliverables and schedule requirements will be coordinated through the City's Project Manager. Consultant Services: 1. Prepare the project scope of services and budget based on City input and requirements. 2. Prepare a Project Guide, including a project scope and schedule. 3. Prepare and execute an agreement with Kennedy/Jenks Consultants and the surveying and geotechnical subconsultants. 4. Management and coordination of the services described in Tasks 2-100 through 2-900. Well.5A Water Treatment Improvements,Phase 2—Pre-Design Io 5. Prepare monthly project status and budget tracking reports and invoices. City Responsibilities: 1. Provide special administrative forms or deliverable formats to the consultant, as required. Deliverables: 1. Project Guide that provides key project information including the contract, scope of services, budget, schedule, and points of contact. 2. One copy of correspondence and records of key decisions in pdf format. 3. Monthly project status, budget tracking reports, and invoices. 4. Materials necessary to develop and document contract changes, as required. Task 2-150 - Surveying Objective: Perform a physical survey of the Well 5A site from which to develop an updated base map of the site. The base map can then be utilized in the design development of well treatment improvements and facility layout options and permit applications. Assumptions: 1. Existing survey and other as-built information do not provide for a comprehensive and current representation of the locations and elevations of all existing facilities at the well site. 2. Subsequent to the survey, the Consultant may identify specific locations on the site to have pot- holed to determine exact alignments and depths of yard piping. Pot-holing and utility measurements will be performed by the City, if needed. 3. Surveying services will be provided by a surveying firm under subcontract to HDR. 4. The City will provide for utility locate services of the Well 5A site and adjacent streets. Consultant Services: 1. Perform a topographic and boundary survey of the entire Well 5A site. The survey will be based on the known elevation datum and control points. 2. Check other applicable survey data to clarify survey information. 3. Prepare a base map of the Well 5A site in AutoCAD format, to include property boundaries and the locations and elevations of all buildings, basins, access roads, manholes, and other significant facilities and features. Elevation contours will be at two foot intervals. 4. Prepare and submit to King County a record of survey. City Responsibilities: 1. Provide access to the Well 5A site for the survey crew. 2. Provide any recent electronic survey/base map information pertaining to the Well 5A site. 41400, 3. Provide for pot-holing and utility locate services of the Well 5A site and adjacent streets. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 11 Deliverable: 1. A base map of the Well 5A site in AutoCAD format that shows property boundaries and the locations and elevations of all buildings, basins, access roads, trees (diameters and species) and other significant facilities and features. One electronic file and 3 paper copies, size 22"x34"and one mylar copy, size 22'x 34". 2. Record of survey of property boundary lines. Original to King County. Copy to City. Task 2-200 — Geotechnical Services Objective: Perform a geotechnical investigation of the Well 5A site to determine soil characteristics used as a basis of structural design. Assumptions: 1. The Well 5A treatment building will be located on the Well 5A site, which is City property. 2. This site is currently vegetated with grasses and some shrubs. 3. A limited number of soil borings will be required. Consultant Services: 1. Drill two test borings to help characterize and classify soil and groundwater conditions in the vicinity of the proposed Well 5A building. The test borings will be to depths of approximately 15 to 20 feet below existing grade. 2. Prepare soil logs and a site plan identifying the locations of the test borings. Laboratory test results including sieve analyses and in-situ moisture content data will be included on the soil logs or a separate lab data sheet. 3. Prepare geotechnical recommendations for earthwork, temporary excavations, shoring, structural fill placement, and drainage, as appropriate. 4. Assess the suitability of site soils for use as structural backfill. 5. Complete two of the borings as a standpipe piezometer and measure groundwater levels monthly for three months after installation. Assess groundwater conditions, seasonal high groundwater levels, and measures for mitigating possible groundwater related impacts to the subsurface structures. 6. Prepare recommendations for soil bearing capacity, earth pressures, foundation subgrade preparation, and modulus of subgrade reaction values, as appropriate. 7. Prepare a geotechnical engineering report with soil logs, a site plan, and geotechnical recommendations related to the above work elements. City Responsibilities: 1. Provide access to the Well 5A site for the geotechnical team. 2. Provide for a utility locate two days prior to the geotechnical subsurface investigation. 3. Provide any existing geotechnical information for the site. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 12 Deliverable: 1. A geotechnical conditions report for use by the design team, the SEPA checklist application, and the construction bidders and contractor, one hard copy and in pdf format. Task 2-300 — Treatment Process, Hydraulics, and Operations Objectives: 1. Establish the basis of design for the Well 5A treatment system to meet the water quality conditions and treatment requirements. 2. Identify and establish the hydraulic conditions of the well pump system and the distribution system that impact the design of the treatment system and its control and operation. Assumptions: 1. The existing Well 5A building will be retained. The existing well pump may need to be replaced, based on the new hydraulic profile requirements for the treatment system. 2. The new treatment process will include granular activated carbon (GAC), greensand filtration, chlorine injection, and chlorine contacting as described and recommended in the Well 5A Pilot Testing Report of May 2006. The new treatment building will also include a fluoride feed system and a polyphosphate feed system to replace the existing systems in the wellhouse. No pH adjustment of the well water is required. 3. The backwash and chlorine contact basins will be below-grade, cast-in-place concrete structures. 4. Backwash water from the GAC and greensand processes will be recovered and returned to the front of the treatment process to the extent practicable. Waste backwash water and residuals will be discharged to the nearby sanitary sewer. 5. Gas chlorination will not be used. A new chlorine storage and feed system will be located in the new treatment building. 6. No hydraulic modeling of the distribution system will be required. 7. Control of the treatment process will be fully automated to enable continuous, unattended operation. Consultant Services: 1. Review the water quality characteristics of the well water and the findings of the pilot study. Establish the treated water quality requirements. 2. Evaluate two types of chlorine feed systems that may be used (commercial sodium hypochlorite and on-site generation of hypochlorite). Prepare a brief tech memo that outlines the advantages and drawbacks of each, provides estimated life cycle costs, and a recommendation for the most appropriate option. 3. Size the GAC contactors, greensand filters, dissolved oxygen injection system, backwash air scour system, chlorine metering pumps, and other associated treatment equipment. 4. Identify the hydraulic conditions of the well pumping system and the distribution system near the well. Establish the hydraulic pressures and grade line for the treatment process and prepare a hydraulic profile drawing for the well treatment system. Determine if the existing well pump can be used or, if not, establish the preliminary requirements for a new well pump. %rrr Well 5A Water Treatment Improvements,Phase 2—Pre-Design 13 5. Establish the operational and general control requirements for the well pumping and treatment system. 6. Develop pre-design drawings for process and control and a process schematic and a general mechanical layout of the treatment system. 7. Determine whether to locate the treatment vessels inside or outside of the new treatment building. 8. Identify, evaluate, and make a recommendation for facilities needed to store and dispose process wastewater generated during startup. City Responsibilities: 1. Provide all recent, applicable water quality, production data, and hydrogeological reports for Well 5A. 2. Provide record or design drawings (if available) of the existing Well 5A facilities including the transmission pipe, valves, and flow meters. 3. Provide input for preferences for the process equipment and control features to optimize operations based on experiences from the Maplewood WTP. 4. Decide upon the form of chlorination to be used (commercial or on-site generation of hypochlorite). 5. Review and provide comments on the treatment system basis of design tech memo. Deliverables: 1. A chlorine feed system evaluation and recommendation tech memo, one hard copy and one in pdf format. 2. The basis of design for the new treatment systems, including a hydraulic profile and preliminary , mechanical layout drawings and P&IDs. The draft will be a tech memo and the final basis of design for these will be incorporated into the Pre-design Report. Task 2-400 — Architectural and Structural Objectives: 1. Develop the basis of design for the architectural and structural elements of the Well 5A treatment building. 2. Prepare the building code review for the treatment building and associated basin structures, and for the existing wellhouse. Assumptions: 1. The new treatment building will enclose the dissolved oxygen supply system, blowers for air scour, chlorine feed and storage system, backwash water handling pumps, and all associated piping manifolds, electrical panels and control equipment. The GAC contactors and greensand filters may also be enclosed in the building or may be in an open, screened area adjacent to the building. The building will include a small control/laboratory room and an electrical room. 2. The chlorine contacting and backwash water basins will be directly under the building and integrated as part of the building foundation. 3. The building will not need to meet ADA requirements. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 14 4. Spill containment for the chlorine storage tanks will be incorporated into the building. 5. Backwash recovery and chlorine contact basins will be below-grade structures. 6. The new treatment building will not include a restroom. 7. The structural design will be based on the 2002 International Building Code standards and the geotechnical recommendations from Task 2-200. Consultant Services: 1. Develop the architectural basis of design of the treatment building with the following: • Building general arrangement and two elevations • Roof structure type and materials • Preliminary architectural rendering of the treatment building for use in public information meetings • Key wall types and materials • Key internal features and coatings • Key external architectural features • Draft specification list 2. Perform a building code review for the new treatment structures. Meet with the City's Fire and/or Building official to discuss and review the code review. 3. Develop the structural basis of design for the treatment building and basins with the following: • Structural design criteria Now • Typical building section • Typical concrete and masonry details • Identify requirements for the structural support of major equipment items. • Draft specification list City Responsibilities: 1. Provide input for preferences for architectural and structural elements. 2. City Fire or Building plans official will provide a preliminary review of the code review. Deliverables: 1. The architectural and structural bases of design for the treatment building, including preliminary drawings of the building. These will be incorporated into the Pre-design Report. 2. A tech memo that documents the code review for the proposed new building and structures, one hard copy and one in pdf format 3. An architectural rendering based on the preliminary design of the new treatment building that can be used for public information/meetings, as may be necessary. Now Well 5A Water Treatment Improvements,Phase 2—Pre-Design 15 Task 2-500 — Electrical and I&C Objectives: 1. Develop the basis of design for the major electrical elements for the Well 5A facilities. 2. Develop the basis of design for the instrumentation and control elements for the Well 5A facilities. Assumptions: 1. Adequate records of existing buried and overhead electrical facilities at the site can be obtained from the City and/or PSE. 2. The City does not have well developed record (as-built) drawings of the existing facility. The consultant will need to develop as-built schematics of the existing electrical and control facilities at the well building during final design. 3. The new instrumentation and controls will provide for the control and monitoring of all retained pumping and treatment equipment in the existing wellhouse. The existing controls will be completely replaced. 4. The City will have SCADA programming provided by another contractor. 5. The new control system will be integrated with the City's existing SCADA system, which is based on Bristol-Babcock equipment. 6. Preliminary load data and a list of major equipment are identified (from Task 2-300). 7. Emergency power will be provided from a stationary standby generator with auto-start/auto- transfer capabilities. 8. Alarms will be sent via the SCADA system to the control center located at the City Shops Complex. A UPS will be provided at Well 5A for backup power for the SCADA system. Consultant Services: Electrical: 1. Perform an on-site visit with City staff to gather the necessary as-built information for electrical facilities that will be impacted by the new facility design. 2. Review the existing site electrical supply system and transformer to identify integration requirements for the new treatment facilities. 3. Determine power supply requirements and develop preliminary one-line diagrams showing equipment layout sizes and breaker sizes for the new facilities. 4. Meet with Puget Sound Energy (PSE) to review the preliminary power supply design and to clarify PSE design criteria and requirements and to determine adequacy of existing transformer. Instrumentation and Control: 1. Perform an on-site visit with City staff and its SCADA programming consultant to gather the necessary as-built information for l&C facilities that may or will be impacted by the new facility design. 2. Evaluate the existing well control system to identify capabilities, limitations, and integration requirements for the new treatment and pumping systems. .*1100 Well 5A Water Treatment Improvements,Phase 2—Pre-Design 16 3. Develop the preliminary design of the instrumentation and controls required to operate the new treatment systems. 4. Prepare preliminary Process and Instrumentation Diagrams (P&IDs) The anticipated P&ID drawings are: • P&ID legend • Well pumping system and aeration • GAC system • Manganese filter system • Backwash handling system • Chlorine contact chamber and finished water pumping system • Hypochlorite storage and feed system • Fluoride and polyphosphate feed systems • Water sample system 5. Prepare a preliminary operations control strategy narrative for each process system. 6. Work with the City's Control System Programmer and/or City Water Operations staff to develop the requirements for telemetry system improvements to interface with the City's existing telemetry system. City Responsibilities: 1. Provide review comments and feedback as requested by the Consultant. Now 2. Provide as-built drawings (if any) of the project site that show existingelectrical 9 power facilities and information on utility connections. 3. Provide applicable diagrams, HMI screens, and other information of the City's SCADA system and existing flow meters, RTUs, and other control equipment at the Well 5A site. 4. Provide equipment preferences. 5. Contract with and arrange to have Tom Reid to provide technical information on the City's existing SCADA system and to review and comment on the preliminary I&C design. Deliverables: 1. Preliminary electrical power supply plan and one-line diagram for the new well treatment facility, one-half size sheets, three copies. 2. Preliminary P&ID's for the treatment facility, one-half size sheets, three copies. 3. Preliminary operations control strategy narrative, one hard copy and one in pdf format. 4. SCADA system block diagram, one-half size sheets, three copies. Task 2-600 — Site / Civil Objectives: 1. Develop the preliminary site/civil plan for the project. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 17 2. Develop the preliminary stormwater drainage plan. Assumptions: 1. The base map prepared in Task 2-150 will be used as the basis for preparing the preliminary site/civil and stormwater drainage plans. The City's utilities maps can be used as a source of information, but are not considered to be entirely accurate. 2. Additional on-site stormwater detention will be required. Stormwater drainage from the Well 5A site will be directed to the drainage facilities on or directly adjacent to the site (swales along streets and/or within the parcel). Consultant Services: 1. Prepare a preliminary site plan for the site showing property lines, easements, existing contours, and roadway structures, known existing facilities, topographic features, and the proposed new facilities including the treatment building, access drives and parking area, yard piping, utility vaults, major screening and landscaping features, and areas to be restored. This plan will identify horizontal and vertical control, construction limits, site access for construction, and areas that are not to be disturbed. The plan will be used in the further design development and for permitting investigations. 2. Develop the preliminary stormwater drainage design to include pipelines and hydraulic calculation summary information in conformance with City standards and approved Best Management Practices outlined in the State Department of Ecology 2001 Stormwater Management Manual for Western Washington [revised 2005]. 3. Identify critical elevations for the new facilities. 4. Prepare preliminary plans for additions/ modifications of the water pipelines and vaults for flow control and measurement associated with the project. Ned City Responsibilities: 1. Provide current maps showing the location of all water, sanitary sewer, storm sewer, and telemetry utilities. 2. Provide copies of title reports for any existing easements adjacent to and/or on the site. Deliverables: 1. A preliminary site plan. 2. A draft tech memo that describes the preliminary stormwater drainage design. Task 2-700 — Pre-design Development Workshops Objective: Conduct workshops between key City staff and Consultant to review the pre-design development and the City's project objectives. Assumptions: 1. Key City and Consultant staff for the project will either attend the workshop meetings or provide direct input for the meetings if they are not able to attend. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 18 2. The workshops will be scheduled at least two weeks in advance and the appropriate materials for each workshop will be available to all participants at least three working days in advance. Noisy 3. It is anticipated that three pre-design workshops will be conducted with the primary focus for each as follows: • Workshop 1 —Project kickoff; identify all key project requirements, constraints, and permits required; reach final decision on the treatment process;and identify building architecture requirements. • Workshop 2—Treatment process equipment, layout, operations, and instrumentation & controls requirements. • Workshop 3—Electrical;process water handling during startup; site design development 4. Each workshop will require about four hours. Consultant Services: 1. Coordinate with the City's Project Manager to schedule the workshops and prepare the agenda for each workshop. 2. Prepare the workshop materials and provide them to the City on the agreed upon schedule. 3. Facilitate the workshop meetings. 4. Prepare written summaries of the items discussed and the decisions arrived at for each meeting. City Responsibilities: 1. Coordinate with the Consultant project manager to schedule the workshops and prepare the agenda for each workshop and provide a meeting room at the City's facilities. 2. Coordinate to have key City staff attend the workshops. 3. Provide reviews and input on workshop items. 4. Contract with and arrange to have Tom Reid attend the second workshop and review and comment on the preliminary MC design. 5. Review the written summaries of each workshop and make decisions for the project, as applicable. Deliverables: 1. Technical materials for each workshop in electronic format. 2. Written summaries of each workshop in pdf format. Task 2-800 — Pre-design Report Objective: Prepare the Pre-design Report that will serve as the basis for applying for the necessary approvals for the project. Assumptions: Niew Well 5A Water Treatment Improvements,Phase 2—Pre-Design 19 1. The Pre-design Report will document the basis of design for the project and will serve as the single comprehensive document to be used to apply for approvals from both the Department of Health (DOH) and the City prior to move final design. 2. The Pre-Design Report will contain the information to meet the WAC 246-290-110 requirements for project reports submitted to DOH. In addition to the basis of design, the Pre-Design Report will include the following: 1)the project permitting requirements and public involvement plan; 3) preliminary cost estimates; and 4) a phasing plan/schedule. 3. Preliminary cost estimates developed, to include capital and annual O&M costs. The construction and O&M cost estimates will include a recommendation for a project contingency cost that takes into account escalation of construction costs and an assumed level of uncertainty in the rate of escalation. The estimated cost for engineering final design services included in the preliminary capital cost estimate. Consultant Services: 1. Prepare the Pre-design Report. This will include of a compilation of the bases of design for all technical elements of the project that are developed as part of Phase 2. City Responsibilities: 1. Review and comment on the draft Pre-design Report and provide one set of coordinated/consolidated comments to the Consultant. 2. Submit the final Pre-design Report to the Department of Health. Deliverables: 1. Draft and final Pre-design Report, six hard copies each, and final in pdf format. ` Task 2-900 — Permitting and Project Approval Assistance Objective: 1. Address questions and issues resulting from reviews of permit and project approval applications by the City and the Department of Health. Assumptions: 1. A Conditional Use Permit from the City of Renton will be required, but not prepared as part of Phase 2. 2. A SEPA checklist will be required, but not prepared as part of Phase 2. 3. No critical areas are known to exist on the project site. A field visit will be conducted to verify and documented in a memo. 4. Public notices, mailings, newspaper ads, or signage will be provided by the City. 5. Attendance by up to two Consultant staff at one public involvement/information meeting is anticipated. 6. The City Project Manager will act as the primary contact with the DOH representative and communicate with the Consultant to identify technical information required. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 20 Consultant Services: Nkise 1. Work with the City to identify the permits and agency approvals needed for project approval. Include the list of such permits/approvals in the Pre-design Report. 2. Respond to and provide clarification to questions resulting from internal City review of the Pre- design Report and construction documents, as required. 3. Respond to and provide clarification to questions from the Department of Health (DOH) resulting from their review of the Pre-design Report and the construction documents. City Responsibilities: 1. Submit the final Pre-design Report to DOH. Deliverable: Written responses to address questions or issues from permit and/or project approval reviews by the City and DOH. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 21 • EXHIBIT B Well 5A Water Treatment Improvements vied Phase 2—Pre-design SCHEDULE Task Estimated Start Estimated Completion 2-100-Project Management At NTP 17 weeks from NTP and QA/QC 2-150—Surveying 1 week from NTP 3 weeks from NTP 2-200—Geotechnical Services 2 weeks from NTP 4 weeks from NTP 2-300—Treatment Process, 1 week from NTP 6 weeks from NTP Hydraulics,and Operations 2-400—Architectural and 3 weeks from NTP 8 weeks from NTP Structural 2-500—Electrical and I&C 1 week from NTP 11 weeks from NTP 2-600—Site/Civil 3 weeks from NTP 10 weeks from NTP 2-700—Pre-design 2 weeks from NTP 11 weeks from NTP Development Workshops 2-800—Pre-design Report 5 weeks from NTP 13 weeks from NTP(draft) 17 weeks from NTP(final) 2-900—Permitting and Project 8 weeks from NTP 17 weeks from NTP Approval Assistance Nord Well 5A Water Treatment Improvements,Phase 2—Pre-Design 22 . ( ( ( Table C-1 Well 5A Water Treatment Improvements-Phase 2 Prepared: 10/25/2006 Budget and Fee Breakdown Labor HOURS FOR EACH TASK Total MDR Labor Rate 2-100 2-150 2-200 2-300 2.400 2-500 2-600 2-700 2-800 2-900 Hours Cost M.Norton 54.00 3 4 7 $378 G. Pierson 57.00 60 1 2 12 24 24 20 8 151 $8,607 A Hill 38.00 40 20 80 140 $5,320 R. Geist 52.00 54 8 62 $3,224 E.Swanson 52.50 40 4 44 $2,310 D. Hogan 45.00 0 $0 L.Shelton 58.50 8 8 $468 K.Kawamoto 38.50 20 20 $770 A.Fitz 52.20 20 20 $1,044 D.Howie 57.00 4 4 $228 J. East 46.00 4 1 40 24 69 $3,174 C.Sheridan 45.10 8 4 2 14 $631 CADD 30.00 8 90 40 16 4 158 $4,740 G. Pfieffer 32.70 8 8 $262 S.Schreffler 20.00 40 2_ 2 4 4 4 30 8 94 $1,880 Total Hours 131 15 3 64 2 196 108 64 152 64 799 $33,036 Subtotal Direct Labor 5,688 521 160 2,793 40 8,156 4,488 3,014 5,566 2,610 $33,036 Overhead @ 1.75 9,953 912 280 4,887 70 14,273 7,854 5,275 9,741 4,568 $57,813 HDR Salary Cost 15,641 1,433 _ 440 7,680 110 22,429 12,342 8,289 15,307 _ 7,178 $90,849 Net Fee @ 12% 0.12 $10,902 Total HDR Labor Cost $101,751 Direct Expenses $3,776 Subconsultants Cost: Kennedy/Jenks $107,660 Zipper Zeman $14,380 ESM $4,200 Subtotal- Subconsultants Cost $126,240 Sub Admin Fee @ 2% $2,525 Total Phase 2 Cost $234,292 Table C-2 Well 5A Water Treatment Improvements-Phase 2 Prepared: 10/27/2006 Direct Expenses and Subconsultant Costs Breakdown Task Kennedy/Jenks Zipper Zeman ESM HDR HDR HDR HDR Total Labor Direct Exp. Labor Direct Exp. Technology Travel Postage Sub Cost Admin Fee 2-100 Project Management&QA/QC $7,560 $537.10 $50 $100 $8,247 2-150 Surveying $0 $4,200 $61.50 $4,262 2-200 Geotechnical Services $0 $9,380 $12.30 $9,392 2-300 Treatment, Hydraulics, Operations $36,930 $262.40 $37,192 2-400 Architectural & Structural $32,420 $8.20 $32,428 2-500 Electrical and I&C $1,440 $803.60 $2,244 2-600 Site/Civil $0 $442.80 $100 $543 2-700 Pre-design Workshops $8,400 $262.40 $100 $25 $8,787 2-800 Pre-design Report $16,570 $623.20 $75 $17,268 2-900 Phase 2 Permitting/Project App. $720 $262.40 $50 $1,032 Sub Expense $3,620 $5,000 $8,620 Sub Admin Fee $2,525 $2,525 Total $104,040 $3,620 $9,380 $5,000 $4,200 $3,276.00 $300 $200 $2,525 $132,541 EXHIBIT C COST PLUS NET FEE DETERMINATION DIRECT SALARY COST: Classification Hourly Rate Project Manager $57.00 Project Engineer $38.00 Civil Engineer $46.00 Sr. Electrical Engineer $56.45 Electrical Engineer $58.50 Controls Engineer $52.00 Hydraulics Engineer $57.00 Sr. Eng. —QA/QC $52.20 Operations Specialist $45.10 Permit Specialist $40.00 CAD Designer $30.00 Project Controller $32.70 Admin. Support $20.00 Net Fee: 12% of direct salary cost plus overhead DIRECT NON-SALARY COST: Now Cost Element Unit Cost Cost Element Unit Cost In-house copies No cost Mileage $0.445/mile Telephone/Fax No cost Computer& Technology $4.10/MH Other direct expenses, including postage and supplies, are charged at cost. The direct salary costs set forth in Exhibit C reflect the Consultant's 2006 and estimated 2007 salary rates. Reimbursement for work and services provided by Kennedy/Jenks will be 1.02 times the invoiced amount. Reimbursement for work and services provided by all other subconsultants will be at 1.02 times the invoiced amount. EXHIBIT C (cont.) SUMMARY OF FEE FOR ENGINEERING SERVICES BREAKDOWN OF OVERHEAD COST Administrative Salaries 38.96% Holiday, Sick& Vacation Pay 14.03% Bid & Proposal Costs 7.47% Advertising Costs 0.00% Staff Bonus 17.47% Payroll Taxes 14.93% 401(k) 5.20% Employee Insurance & Benefits 12.78% Recruiting 0.37% Insurance 3.31% Dues& Professional Meetings 0.41% Publications 1.11% Rent 17.21% Office Supplies & Postage 6.57% Training & Education 0.92% Trade, Business, Technical& Professional Activities 1.53% Computer Expense 3.29% Telephone 4.41% Equipment Maintenance &Depreciation 9.13% Professional Services 5.42% State B&O taxes and other Business taxes 7.27% Travel&Auto Expense 3.21% TOTAL 175.00% SUMMARY OF COSTS Direct Salary Cost $33,036.00 Overhead Cost(including payroll additives) 175.00% $57,813.00 Subtotal $90,849.00 Net Fee 12% $10,902.00 Direct Non-Salary Costs a. Technology charge,postage, mileage, etc. $3,776.00 b. Subconsultants(Kennedy/Jenks, Zipper Zeman Associates, ESM Engineering) . $126,240.20 c. Subconsultant administrative fee @ 2% $2,524.80 Subtotal $132,541.00 GRAND TOTAL $234,292.00 RESOLUTION NO. 3229 CITY OF RENTON SUMMARY OF FAIR PRACTICES POLICY ADOPTED BY RESOLUTION NO. 3229 It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, training, retention and separation are conducted in a manner which is based on job-related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements,governing civil service rules,and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered to facilitate equitable representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, department administrators, managers, supervisors, Contract Compliance Officers and all 'Nor employees to carry out the policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. (4) CONTRACTORS' OBLIGATIONS - Contractors, sub-contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City,including bid calls,and shall be prominently displayed in appropriate city facilities. CONCURRED IN by the City Council of the City of RENTON, Washington,this 7 thday of October, 1996 CITY OF RENTON: RENTON CITY COUNCIL: gayor Council President Attest City Cle r Well 5A Water Treatment Improvements,Phase 2—Pre-Design 27 COY ritiO� AFFIDAVIT OF COMPLIANCE MD R &t1 Q)r1 t_P r11'1 C3 ,-MAC_ hereby confirms and declares that (Name of contractor/subccintractor/consultant/supplier) I. It is #D f. 4111(_e r/V) , -1 rtC . policy to offer equal (Name of contractor/subcon actor/consultan supplier) opportunity to all qualified employees and applicants for employment without regard to the race,creed,color,sex,national origin,age,disability or veteran status. II. 41 /? -r►9/i)eer'//') , .-nom• complies with all applicable federal, (Name of contractor/subcontractor/consultant/supplier) state and local laws governing non-discrimination in employment. H. When applicable, Dt? 61 in c cr'/v),q , Lh C. will seek out and (Name of contractor/subcontractor/consultant) ipplier) negotiate with minority and women contractors for the award of subcontracts. ay'd P• 114-' r5 Sr Vi - rint gent/Representa ' e s Name and Title /5 / W APPPr gent/Representat`. s Signature Instructions: This document MUST be completed by each contractor,subcontractor,consultant and/or supplier. Include or attach this document(s)with the contract. Well 5A Water Treatment Improvements,Phase 2—Pre-Design 28 Ar:sE COMMITTEE OF THE WHOLE COMMITTEE REPORT Date /a- December 4, 2006 2007 Legislative Priorities (Referred November 27, 2006) The Committee of the Whole concurs with the recommendation of the Administration to adopt the 2007 Legislative Priorities as presented. Topics include Streamlined Sales Tax, requested Capital Budget funding for the Sam Chastain Trail, other infrastructure funding, economic development tools, transportation, annexation policy, automobile theft, removal of derelict vessels from Lake Washington, and other issues that will be tracked throughout the session. The Committee further authorizes the Administration to work with other agencies and the Legislature regarding these issues and initiatives on its behalf. r j ^ Randy Corman, Council President cc: .day Covington Suzanne Dale Estey Doug Levy FINANCE COMMITTEE COMMITTEE REPORT Ci1111 U 'C$L December 4, 2006 Date _°�-_ aDo_ 2006 YEAR END BUDGET AMENDMENTS ORDINANCE Referred November 20, 2006 The Finance Committee recommends adoption of the 2006 Year End Budget Amendments Ordinance, which appropriates funds from fund balance and new revenue increasing 2006 expenditures in various funds and departments. This ordinance increases the 2006 budget by $1,031,418 to a new total of$215,341,581. The Committee further recommends that the ordinance regarding this matter be presented for first reading. ( ,lam` Don Persson, Chair !C W jitr- Denis W. Law, Vice-Chair Toni Nelson, Member cc: Mike Bailey,FIS Administrator Linda Parks,Fiscal Services Director Bang Parkinson,Finance Analyst Supervisor APPfOVciD BY ? COMMITTEE ON COMMITTEES CITY COMM. COMMITTEE REPORT Date /02- 0200 December 4, 2006 Council Committee Assignments for 2007 The Committee on Committees recommends the following committee chairmanships and committee assignments for the Council for 2007: FINANCE PLANNING & DEVELOPMENT (2"a&41"Mondays,5:00 pm) (151&e Thursdays,3:00 pm) Don Persson, Chair Terri Briere, Chair Denis W. Law, Vice-Chair Dan Clawson, Vice-Chair Dan Clawson, Member Marcie Palmer, Member PUBLIC SAFETY TRANSPORTATION /AVIATION (151&3f0 Mondays,4:00 pm) (15'&3f°Thursdays,4:00 pm) Denis W. Law, Chair Marcie Palmer, Chair Don Persson, Vice-Chair Randy Corman, Vice-Chair Randy Corman, Member Don Persson, Member UTILITIES COMMUNITY SERVICES (1S1&3`a Thursdays,2:00 pm) (151&3rd Mondays,5:00 pm) Dan Clawson, Chair Randy Corman, Chair Terri Briere, Vice-Chair Marcie Palmer, Vice-Chair Denis W. Law, Member Terri Briere, Member Toni Nelson, President=elect —�'t_// /QPL1 4.14 Denis W. Law, President Pro-Tern-elect Randy Corman, Member 1dopIed /� 01006 CITY OF RENTON, WASHINGTON RESOLUTION NO. .3e415- A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING FACTS, EXTENDING A MORATORIUM ON SEWER AVAILABILITY FOR NEW SUBDIVISIONS WITHIN THE EAST RENTON PLATEAU POTENTIAL ANNEXATION AREA, AND ESTABLISHING A TERMINATION DATE FOR tHE MORATORIUM. WHEREAS, the City of Renton has established a portion of the East Renton Plateau within its Potential Annexation Area; and WHEREAS, the City of Renton has established this portion of the East Renton Plateau as being within its sanitary sewer service area; and WHEREAS, a citizen's group is currently pursuing potential annexation of the East Renton Plateau area; and WHEREAS, the City of Renton desires that all new subdivisions be developed to its land use, zoning and public works standards; and WHEREAS, subdivisions developed in the county do not comply to all City standards; and WHEREAS, once properties are annexed to the City, new subdivisions not vested within the county would be required to meet all City standards; and WHEREAS, declaring a moratorium would prevent vesting of subdivisions before the property could be annexed to Renton; and WHEREAS, a moratorium was established by Resolution No. 3758 and extended by Resolutions 3783 and 3812, to provide adequate time for establishment of an annexation petition to be submitted to the City Council for its consideration; and WHEREAS,a petition for an election annexation was submitted to the City; and 1 RESOLUTION NO. WHEREAS,King County Division of Records, Elections and Licensing has set an election date of February 8, 2007, for this proposal; and WHEREAS, a public hearing was held on November 27, 2006, to take testimony on extending the moratorium; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION H. There is hereby extended a moratorium on issuance of sewer availabilities for new subdivisions within the East Renton Plateau annexation area; such moratorium is shown on the attached map. The purpose of the moratorium is to preclude issuance of any new sanitary sewer availabilities and vesting of subdivisions under King County subdivision standards prior to a vote on the annexation question by the electorate within this potential annexation area. SECTION III. The moratorium shall be in place for a period not to exceed six additional months, unless otherwise extended for one or more additional periods by the City Council, but only if a subsequent public hearing is held and findings of fact are made prior to each renewal, to support such renewal. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk 2 RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1222:11/06/06:ma 3 AdoP led M- 1/4006 CITY OF RENTON, WASHINGTON RESOLUTION NO. ,;$2/6 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO A GRANT AGREEMENT FOR A $10,000 GRANT FROM THE WASHINGTON STATE DEPARTMENT OF NATURAL RESOURCES (DNR) FOR THE FORESTRY ORDINANCE DEVELOPMENT PROJECT. WHEREAS, in late March 2006, the Renton Parks Department applied to the Washington State Department of Natural Resources(DNR)for a grant to assist with the Forestry Ordinance Development Project (the"Project"); and WHEREAS,the purpose of the Project is to develop a comprehensive urban forestry ordinance to promote the City's public health, safety and welfare, enhance aesthetics, create a valuable urban forestry asset and reduce the potential for trees becoming public nuisances on public lands, public rights-of-way and, to a limited extent, on private lands; and WHEREAS, some of the City's specific objectives for the results of the urban forestry ordinance are: To optimize tree canopy cover, expand and improve the health of the urban forest, establish a base level for maintenance, and educate government officials and the public about proper tree care; and WHEREAS,the grant monies for the Project will be applied to expenses associated with the Project consultant's and city staff's research, departmental meetings, and public meetings, as well as other miscellaneous expenses; and WHEREAS,the State has approved a grant in the amount of$10,000 from the DNR for the Project; and 1 - RESOLUTION NO. WHEREAS, an additional $43,260 for the Project will be provided from City and in-kind contributions; and WHEREAS, it is necessary to document the terms and conditions of this Grant Agreement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into a Grant Agreement with the Washington State Department of Natural Resources for the Forestry Ordinance Development Project. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1194:6/14/06:ma 2 CITY OF RENTON, WASHINGTON thy? '4W ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 4-1-220, PROPERTY TAX EXEMPTION FOR MULTI-FAMILY HOUSING IN RESIDENTIAL TARGETED AREAS, OF CHAPTER 1, ADMINISTRATION AND ENFORCEMENT, OF TITLE IV (DEVELOPMENT REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY EXTENDING THE SUNSET FOR APPLICATIONS FOR THE PROPERTY TAX EXEMPTION FOR MULTI-FAMILY HOUSING IN RESIDENTIAL TARGETED AREAS. WHEREAS, on December 22, 2003, the Renton City Council adopted Ordinance No. 5061 (codified in RMC 4-1-220) to establish a limited property tax exemption to encourage multi-family housing development in designated residential targeted areas; and WHEREAS, the multi-family housing property tax exemption for new applications will sunset on December 31, 2006, unless extended by City Council action; and WHEREAS, the provisions of Section 4-1-220, Property Tax Exemption for Multi- Family Housing in Residential Targeted Areas, were useful in helping to stimulate new construction of multi-family housing in residential targeted areas; and WHEREAS, the Renton City Council desires to continue to encourage additional multi-family housing in residential targeted areas and thereby extend the multi-family housing property tax exemption for an additional three years unless further extended by Renton City Council action; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Subsection 4-1-220.M, Sunset of Exemption for Applications for Conditional Certificates, of Chapter 1, Administration and Enforcement, of Title N 1 ORDINANCE NO. (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington"is hereby amended to read as follows: NIS D. SUNSET OF EXEMPTION FOR APPLICATIONS FOR CONDITIONAL CERTIFICATES: The City shall not accept new applications for conditional certificates as provided in RMC 4-1- 220.E after December 31, 2009, unless extended by City Council action. Incomplete applications for conditional certificates as of December 31, 2009, shall be returned to owners. Notwithstanding the above, the City shall process (i)pending complete applications for a conditional certificate as of December 31, 2009, and (ii) applications for an extension of the conditional certificate and/or a final certificate received after December 31, 2009, as provided in this Section under Sections RMC 4-1-220.D through RMC 4-1-220.J. Sections RMC 4-1-220.0 and RMC 4-1-220.J through RMC 4-1-220.L shall continue to apply to all properties that have been or are issued a final certificate of tax exemption under this Section until expiration, termination or cancellation of the tax exemption. SECTION II. This ordinance shall be effective upon its passage, approval, and five(5) days after its publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker,Mayor Approved as to form: 2 ORDINANCE NO. err Lawrence J. Warren, City Attorney Date of Publication: �rrr 3 CITY OF RENTON, WASHINGTON 4,442, ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE 2006 BUDGET BY USING $12,500 FROM THE FUND 010 FUND BALANCE FOR THE PURPOSE OF PURCHASING EQUIPMENT FOR 2007 RENTON HEART MONTH ACTIVITIES. WHEREAS, donations have been given to the City of Renton Fire Department Memorial Aid Fund; and WHEREAS,the City of Renton Fire Department believes Renton Heart Month to be a beneficial program for the citizens; and WHEREAS,this work was not provided for in the original 2006 Budget; NOW, THEREFORE,THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION L Appropriation in the General Governmental Fund is hereby increased as follows: 2006 Original Budget 2006 Adjusted Fund Budget Increase Budget General Fund-Fire $1,000 $12,500 $13,500 000.000000.009.5260.0080.31.000008 Source of funds: Fund 010 fund balance. SECTION H. Funds for this line item are hereby added to the 2006 Budget and hereby removed from the year-end fund balance. SECTION ILL This ordinance shall become effective immediately upon its passage, approval, and five(5) days after publication. 1 ORDINANCE NO. PASSED BY THE CITY COUNCIL this . day of 2006. NIG Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1313_2:11/28/06:sr vied 2 CITY OF RENTON,WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, PROVIDING FOR THE 2006 YEAR END BUDGET AMENDMENTS. SECTION L The following funds are hereby amended as follows: 2006 Adjusted 2006 Final Fund No. Fund Description Budget Amendment Budget 000/009 General Fund-Fire Department $14,084,285 $181,341 $14,265,626 Community Development Block 004 Grant Fund 262,257 71,577 333,834 101 Parks Fund 11,297,376 62,000 11,359,376 106 Library/Museum Fund 1,809,862 12,067 1,821,929 220 LID Debt Services Fund 67,826 174 68,000 306 Leased City Properties Fund 904,902 42,816 947,718 402 Airport Fund 2,642,600 11,443 2,654,043 502 Insurance Fund 3,736,001 650,000 4,386,001 TOTAL ADJUSTMENTS $1,031,418 SECTION H. The monies for the budget amendments shown in Section I are -4100, derived from available fund balances or increased revenues (see attachment A for more detail.) SECTION III. This ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor °err 1 ORDINANCE NO. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1295:11/14/06:ma ..11101 2 ORDINANCE NO. Attachment A GENERAL FUND(Fund 000!0091 *we Fiscal Year 2006 Adjusted Final 2006 Budget 2006 Budget Change Reason REVENUES FIRE DEPARTMENT GRANTS 149,341 149,341 USE OF PRIOR YEAR REVENUES 719,881 751,881 32,000 TOTAL REVENUES 719,881 901,222 181,341 EXPENDITURES Increase expenditures using various grant FIRE APPROPRIATIONS 14,084,285 14,265,626 181,341 monies TOTAL EXPENDITURES 14,084,285 14,265,626 181,341 COMMUNITY DEVELOPMENT BLOCK GRANT FUND(Fund 0041 Fiscal Year 2006 Adjusted Final 2006 Budget 2006 Budget Change Reason REVENUES CDBG GRANT 262,257 333,834 71,577 CDBG Housing Repair Assistance TOTAL REVENUES 262,257 333,834 71,577 Grant increase and CDBG Muth Service Center Capital EXPENDITURES Project grant. CDBG APPROPRIATIONS 262,257 333,834 71,577 TOTAL EXPENDITURES 262,257 333,834 71,577 PARKS FUND(Fund 101) Fiscal Year 2006 Adjusted Final 2006 Budget 2006 Budget Change Reason REVENUES REVENUES 11,260,376 11,260,376 - USE PRIOR YEAR REVENUE 37,000 99,000 62,000 TOTAL REVENUES 11,297,376 11,359,376 62,000 EXPENDITURES PARKS APPROPRIATIONS 11,297,376 11,359,376 62,000 Energy cost increases. TOTAL EXPENDITURES 11,297,376 11,359,376 62,000 Are Attachment A 1 ORDINANCE NO. Attachment A LIBRARY/MUSEUM FUND(Fund 1061 Fiscal Year 2006 Adjusted Final 2006 Budget 2006 Budget Change Reason REVENUES REVENUE 1,809,862 1,809,862 USE PRIOR YEAR REVENUE - 12067 12,067 Budgeted item(Museum temporary TOTAL REVENUES 1,809,862 1,821,929 12,067 employee's salary&benefits) EXPENDITURES was missing when the department to LIBRARY/MUSEUM APPROPRIATIONS 1,809,862 1,821929 code fa 024, 12,067 in the 2006 original budge TOTAL EXPENDITURES 1,809,862 1,821,929 12,067 LID DEBT SERVICE FUND(Fund 2201 Fiscal Year 2006 Adjusted Final 2006 Budget 2006 Budget Change Reason REVENUES USE PRIOR YEAR REVENUE 67,826 68,000 174 Fund 220 is closed.The fund balance TOTAL REVENUES 67,826 68,000 174 is transferred to Fund 406. EXPENDITURES TRANSFER TO FUND 406 67,826 68,000 174 TOTAL EXPENDITURES 67,826 68,000 174 LEASED CITY PROPERTIES(Fund 3061 Fiscal Year 2006 Adjusted Final 2006 Budget 2006 Budget Change Reason REVENUES REVENUE 904,902 904,902 USE OF PRIOR YEAR REVENUES - 42,816 42,816 TOTAL REVENUES 904,902 947,718 42,816 EXPENDITURES LEASED CITY PROPERTIES 904,902 947,718 42816 TOTAL EXPENDITURES 904 902 Appropriate cover the lease 947,718 42,816 expenditures. Attachment A 2 ORDINANCE NO. Attachment A AIRPORT FUND(Fund 4021 Fiscal Year 2006 Adjusted Final 2006 Budget 2006 Budget C_ha� Reason REVENUES REVENUE 1,921,817 1,921,817 - USE OF PRIOR YEAR REVENUES 720,783 732,226 11,443 TOTAL REVENUES 2,642,600 2,654,043 11,443 EXPENDITURES AIRPORT APPROPRIATIONS 2,642,600 2,654,043 11,443 More repairs to the River Hangars TOTAL EXPENDITURES 2,642,600 2,654,043 11,443 we needed prior to painting. WASTEWATER UTILITY FUND(Fund 4061 Fiscal Year 2006 Adjusted Final 2006 Budget 2006 Budget Change Reason REVENUES REVENUE 3,846,688 3,846,688 - USE PRIOR YEAR REVENUES 44,248 44,248 - TRANSFER IN FROM FUND 220 67,826 68,000 174 Fund 220 is closed.The fund balance TOTAL REVENUES 3,958,762 3,958,936 174 is transferred to fund 406. W EXPENDITURES APPROPRIATIONS 3,958,762 3,958,762 - INCREASE ENDING FUND BALANCE - 174 174 TOTAL EXPENDITURES 3,958,762 3,958,936 174 INSURANCE FUND(Fund 5021 Fiscal Year 2006 Adjusted Final 2006 Budget 2006 Budget Change Reason REVENUES REVENUE 3,007,503 3,007,503 USE OF PRIOR YEAR REVENUES 728,498 1,378,498 650,000 TOTAL REVENUES 3,736,001 4,386,001 650,000 EXPENDITURES INSURANCE EXPENDITURES 3,736,001 4,386,001 650,000 Increase appropriation to cover TOTAL EXPENDITURES 3,736,001 4,386,001 650,000 cost of judgment. w Attachment A 3 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE ANNUAL BUDGET FOR THE YEAR 2007 AND ESTABLISHING THE MUNICIPAL COURT JUDGE'S PAY IN ACCORDANCE WITH SB 5454. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION L After due notice and public hearing thereon as provided by law, the annual budget for the City of Renton for the year 2007, previously prepared and filed with the City Clerk, as modified hereby, be and is hereby ratified, confirmed and adopted, in all respects, as the annual budget for the year 2007. Such annual budget is detailed in Attachment A, 2007 Budget Summary by Fund, Resources and Expenditures,which is incorporated herein as if fully 11.11 0 ' set forth. SECTION IL Attachment A defines the total sums authorized and allowed for expenditures and establishes such sums in each of the funds in the annual 2007 budget. SECTION III. The City establishes by this ordinance that its elected judge position shall be compensated at a rate equivalent to at least ninety-five percent(95%)of a district court judge salary in accordance with Senate Bill 5454. By this action the City can receive state contribution equal to the elected municipal court judge's salary, which contribution is provided specifically for funding improvements to the municipal court's staffing, programs, facilities, or services, as appropriated by the city legislative authority. SECTION IV. Acts pursuant to this Ordinance, but prior to its passage or effective date, are hereby ratified and confirmed. 'e.r 1 ORDINANCE NO. SECTION V. A copy of the annual 2007 budget, as herein adopted, shall be transmitted to the Office of the State Auditor,Division of Municipal Corporations, and such other governmental agencies as provided by law. SECTION VI. This Ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1310:11/20/06:ma 2 ver2 grouped ORDINANCE NO. 4410, ATTACHMENT A 2007 Budget Summary By Fund,Resources, and Expenditures 2007 2007 Fund Resources Expenditures GENERAL GOVERNMENT FUNDS: 000/General $76,521,953 $76,521,953 001/Park 003/Street 004/Community Dev Block Grant 006/Library 007/Parking Garage Maintenance 010/Fire Memorial Fund 011/Fire Health and Wellness 215/Gen. Govt. Misc. Debt Service 6,070,465 6,070,465 201/Ltd G.O. Bonds/Gen. Govt. Misc. Debt Svc 207/1978 Limited G.O. Bonds SPECIAL REVENUE FUNDS: '4100, 102/Arterial Street 565,000 565,000 108/Leased City Properties 960,899 960,899 110/Hotel/Motel Fund 255,000 255,000 118/Reserve for Paths& Trails 0 0 125/1%For Art 60,000 60,000 127/Cable Communication 78,900 78,900 131/Park Memorial 260,000 260,000 DEBT SERVICE FUNDS: 219/1989 Unlimited G.O. Bonds 521,000 521,000 220/L.I.D. Debt Service Fund 0 0 CAPITAL PROJECT FUNDS (CIP): 301/Garage CIP 180,000 180,000 303/Community Dev. Mitigation Fund 1,100,000 1,100,000 304/Fire Mitigation Fund 540,000 540,000 305/Transportation Mitigation Fund 3,035,600 3,035,600 307/Aquatics Center 192,000 192,000 316/Municipal Facilities CIP 5,050,497 5,050,497 317/Transportation CIP 23,102,100 23,102,100 318/South Lake WA Infrastructure Project 13,313,927 13,313,927 ver2 grouped ORDINANCE NO. ATTACHMENT A 2007 Budget Summary By Fund, Resources, and Expenditures 2007 2007 Fund Resources Expenditures ENTERPRISE FUNDS: 402/Airport 3,841,464 3,841,464 422/Airport Capital Improvement 403/Solid Waste Utility 10,917,695 10,917,695 404/Golf Course 2,644,465 2,644,465 424/Golf Course Capital Fund 405/Water Utility Operation Fund 42,367,375 42,367,375 406/Wastewater Operation Fund 407/Storm Water Utility Operation Fund 416/King County Metro Fund 425/Water Utility Construction Fund 426/Wastewater Utility Construction Fund 427/Storm Water Utility Construction Fund 451/Waterworks Revenue Bond Fund 461/Waterworks Bond Reserve 41104 471/Waterworks Rate Stablili7ation 481/2004 Water/Sewer Bonds INTERNAL SERVICE FUNDS: 501/Equipment Rental 8,011,405 8,011,405 503/Information System Fund 502/Insurance 12,545,750 12,545,750 512/Healthcare Insurance 522/LEOFF1 Retirees Healthcare Insurance Fund FIDUCIARY FUNDS: 611/Firemen's Pension 504,176 504,176 TOTALS $212,639,671 $212,639,671 CITY OF RENTON, WASHINGTON "`'a' ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING THE PROPERTY TAX LEVY FOR THE YEAR 2007 FOR BOTH GENERAL PURPOSES AND FOR VOTER APPROVED BOND ISSUES. WHEREAS, the City of Renton has met and considered its budget for the calendar year 2007; and WHEREAS, the City of Renton, after hearing and duly considering all relevant evidence and testimony presented, determined that the City of Renton requires a regular levy in the amount of $23,646,892, which includes an increase in property tax revenue from the previous year, and amounts resulting from the addition of new construction and improvements to property and any increase in the value of state-assessed property, and amounts authorized by law as a result of any annexations that have occurred and refunds made, in order to discharge the err expected expenses and obligations of the City and in its best interest; and WHEREAS, the City of Renton also has a voter-approved property tax levy for Senior Housing Bonds, and the debt service requirement on those bonds is $516,000 in 2007; and WHEREAS, the City must levy this amount in order to discharge the expected expenses and obligations of the bond; NOW, 'THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION L The regular property tax levy is hereby authorized for the 2007 levy in the amount of$23,646,892, which is a percentage increase of one percent from the previous year plus amount for new construction and annexations. 'tine 1 ORDINANCE NO. SECTION H. In addition, the City of Renton requires a levy of$516,000 for the purpose of paying debt service on voter approved Bonds for Senior Housing. SECTION III. The total property tax levy for the City of Renton shall be $24,162,892. This increase is inclusive of revenue resulting from the addition of new construction and improvements to property and any increase in the value of state assessed property, and any additional amounts resulting from any annexations that have occurred and refunds made. SECTION IV. This ordinance shall be effective upon its passage, approval, and 30 days after publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk *sid APPROVED BY THE MAYOR this day of ,2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1292:10/26/06:ma 2 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 5-1-7, AQUATIC CENTER ADMISSION FEES, OF CHAPTER 5, FEE SCHEDULE, OF TITLE V (FINANCE AND BUSINESS REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY SETTING 2007 RATES AND FEES FOR THE HENRY MOSES AQUATIC CENTER. WHEREAS, the City of Renton wishes to provide to its citizens the most cost effective services possible; and WHEREAS, the City Council has adopted a policy that the Aquatic Center Admission fees shall cover the costs of services; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DOES ORDAIN AS FOLLOWS: SECTION I. Section 5-1-7 of Chapter 5-1, Fee Schedule, of Title V (Finance and Business Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington"is hereby amended to read as follows: 5-1-7: AQUATIC CENTER ADMISSION FEES: Admission for the Aquatic Center shall be as follows: Resident Infants (under 1 year) Free Non-resident Infants (under 1 year) Free DAY USE SEASON PASS Resident Youth, 1-4 $2.00 $20.00 Non-Resident Youth, 1-4 $3.00 $30.00 Resident Youth, 5-12 $5.00 $50.00 Non-Resident Youth, 5-12 $7.00 $75.00 �rrr Resident Teen, 13-17 $6.00 $62.00 Non-resident Teen, 13-17 $9.00 $100.00 1 ORDINANCE NO. Resident Adult, 18-49 $7.00 $75.00 viftiO Non-resident Adult, 18-49 $13.00 $150.00 Resident Senior(50 and up) $6.00 $62.00 Non-resident Senior(50 and up) $7.00 $75.00 Resident Lap Swim/Water Walking Only $3.00 $37.00 Non-resident Lap Swim/Water Walking Only $4.00 $50.00 Resident Family Rate* n/a $175.00 Non-resident Family Rate* n/a $300.00 *A family is defined as a group of four of which at least one, but not more than two, are adults. The family season pass card rate is based on a family of four persons. A flat rate of$25 will be charged for each additional family member. All persons must reside at the same address. Group Rates—for groups of 10 or more: Resident Rates: $6.00 per person Non-Resident Rates: $9.00 per person. Staff has the authority to offer discounted daily rates for partial sessions or Renton-only events. Locker Rental $0.25 Resident Swimming Lessons,per session $44.00 Non-resident Swimming Lessons, per session $53.00 Canopy Rental Fees (includes canopy and admission for one leisure swim session): Henry Moses Party Tent#1 (10' x 20' for up to 25 guests): Resident Rate,per session $155.00 Non-resident Rate,per session $190.00 Henry Moses Party Tent#2 (10' x 10' for up to 15 guests): Resident Rate: $105.00 Non-resident Rate: $130.00 All-Inclusive Rentals: $1,128.00 fora 2-hour rental 2 ORDINANCE NO. SECTION II. This ordinance shall be effective on its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1314:11/3 0/06:ma 3 CITY OF RENTON, WASHINGTON DR ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, CHANGING COMMUNITY SERVICES DEPARTMENT 2007 RATES AND FEES. WHEREAS, the City of Renton wishes to provide to its citizens the most cost effective services possible; and WHEREAS, the City Council has adopted a policy that the Community Services Department proposed rates shall cover the costs of services; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OR RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Attachment A authorizes the Community Services Department *two rates and fees for 2007. SECTION II. This ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCIL this day of 2007. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2007. Kathy Keolker, Mayor 1 ORDINANCE NO. Approved as to form: *44100 Lawrence J. Warren, City Attorney Date of Publication: ORD. 2 City of Renton Community Servic - Department - Recreation Division 200 . .ATES 2007 PROPOSED RATES BR , d 'FT--- ATHLETIC FIELD FEES Proposed Proposed RENTON RESIDENT FEES Hourly Rate Proposed Fee Minimum *Prep Fee Fee Lights/Hr Fee Softball $10.00 $12.00 1.5 hrs $20.00 $22.00 $12.00 $15 00 Baseball $10.00 $12.00 3 hrs $20.00 $22.00 $12.00 $15.00 Soccer $10.00 $12.00 2 hrs $30.00 $32.00 $12.00 $15.00 Football $10.00 $12.00 1.5 hrs Varies $12.00 $15.00 Other $10.00 $12.00 1 hr TBD $12.00 $15.00 Proposed Proposed NON-RESIDENT FEES Hourly Rate Proposed Fee Minimum *Prep Fee Fee Lights/Hr Fee Softball $12.00 $15.00 1.5 hrs $24.00 $25.00 $15.00 $18.00 Baseball $12.00 $15.00 3 hrs $24.00 $25 00 $15.00 $18.00 Soccer $12.00 $15.00 2 hrs $36.00 $38.00 $15.00 $18.00 Football $12.00 $15.00 1.5 hrs Varies $15.00 $18.00 Other $12.00 $15.00 1 hr TBD $15.00 $18.00 *Prep fee includes: Bases,field drag,and marking lines. PREP FEE IS OPTIONAL. CARCO THEATER RENTAL FEES RENTON RESIDENT NON-PROFIT FEE'S Hourly Rate Proposed Fee Non Profit Resident Rate $50.00 $55.00 Non-Profit 8 Hour Res Rate $350.00 $360.00 RENTON RESIDENT- OTHER FEES Hourly Rate Proposed Fee Other Resident Rate $70.00 $75.00 Other 8 Hour Res Rate $500.00 $515.00 NON-RESIDENT NON-PROFIT FEES Hourly Rate Proposed Fee Non-Resident Rate $60.00 $65.00 8 Hour Non Res Rate $450.00 $475.00 1[Path]ft 2 2007 Proposed Rate Increase Worksheet without pool fees.xlsl 1/21/2006 City of Renton Community Services Department - Recreation Division 2006 RATES 2007 PROPOSED RATES NON RESIDENT— OTHER FEES Hourly Rate Proposed Fee Non Resident Other $85.00 $90.00 8 Hour Non Resident Other $600.00 $620 00 EQUIPMENT Daily Rate Proposed Fee/Day Lapel Mic $8.00 $10.00 Wireless Handheld Mic $8.00 $10.00 SENIOR ACTIVITY CENTER RENTAL INFORMATION 2006 City of Renton Senior Activity Center RENTAL INFORMATION - PROPOSED RATES FOR 2007 SENIOR CITIZEN RENTAL INFORMATION DAYS & TIMES AVAILABLE Wednesday&Friday Saturday Sunday 5:00 pm- 10:00 pm(Wednesday) 10:00 am- 1:00 am 10:00 am- 10:00 pm 5:00 pm- 1:00 am (Friday) (5 hr min. in seq.) (5 hr. min. in seq.) (5 hour min. in sequence) RENTAL FEE'S— SENIOR CITIZEN/RENTON RESIDENTS $225 City of Renton Resident $325 City Resident $325 City Resident $75*each additional hour(FRIDAY ONLY) $75*each add.' hr $75*each add'I hr RENTAL FEE'S— SENIOR CITIZEN/NON-RENTON RESIDENTS $300 Non-Resident $400 Non-Resident $400 Non-Resident $75*each additional hour(FRIDAY ONLY) $75*each add!hr $75*each add!hr NON-SENIOR CITIZEN RENTAL INFORMATION DAYS & TIMES AVAILABLE Friday Saturday Sunday 5:00 pm- 1:00 am 10:00 am- 1:00 am 10:00 am- 10:00 pm (5 hour min. in sequence) (10 hr min. in seq.) (10 hr min. in seq.) ' - 2[Path]# 2007 Proposed Rate Increase Worksheet without pool fees.xlsl1/21/2006 City of Renton Community Service Department - Recreation Division ` 20061i.ATES 2007 PROPOSED RATES RENTAL FEE'S --NON-SENIOR CITIZEN/RENTON RESIDENTS $375 City of Renton Resident $750 City Resident $750 City Resident $75*each additional hour $75*each add'I hr $75*ea add'I hr RENTAL FEE'S -NON-SENIOR CITIZEN/NON-RENTON RESIDENTS $450 Non-Resident $900 Non-Resident $900 Non-Resident $90*each additional hour $90*ea add,hr $90*ea add'I hr RENTON COMMUNITY CENTER RENTAL INFORMATION RENTON RESIDENT RENTAL FEE Banquet Room Friday.Saturday.Sunday Current Fee Proposed Fee Friday-5 hour minimum $350.00 $375.00 Saturday- 10 hour minimum $700.00 $750.00 Sunday- 10 hour minimum $700.00 $750.00 Kitchen $75.00 $80.00 Extra Hours $70.00 $75.00 Banquet Room-Monday thru Thursday Hourly Rate Proposed Fee Full Room $60.00 $65.00 2/3 Room $40.00 $45 00 Other Hourly Rate Proposed Fee Classroom $15.00 $20 00 Full Gym Rental $30.00 $35.00 Double Gym Rental $60.00 $70 00 Special Event Rental Current Fee Proposed Fee Full Gym $450.00 $500.00 Double Gym $900.00 $1,000.00 Carpet Fee Current Fee Proposed Fee Full Gym $125.00 $150.00 Double Gym $250.00 $300.00 3[Path]#2 2007 Proposed Rate Increase Worksheet without pool fees.xlsl 1/21/2006 City of Renton Community Services Department - Recreation Division 2006 RATES 2007 PROPOSED RATES Birthday Party Packages Hourly Rate Proposed Fee Preschool Package $25.00 $30.00 Bounce Package $50.00 $55.00 Sports Package $35.00 $40.00 NON-RESIDENT RENTAL FEES Banquet Room -Friday. Saturday. Sunday Current Fee Proposed Fee Friday-5 hour minimum $425.00 $450 00 Saturday- 10 hour minimum $850.00 $900.00 Sunday- 10 hour minimum $850.00 $000 00 Kitchen $75.00 $80.0u Extra Hours $85.00 $90 00 Banquet Room-Monday thru Thursday Hourly Rate Proposed Fee Full Room $75.00 $80 00 2/3 Room $50.00 $60.00 Other Hourly Rate Proposed Fee Classroom $20.00 $25 00 Full Gym Rental $36.00 $40.00 Double Gym Rental $72.00 $80.00 Special Event Rental Current Fee Proposed Fee Full Gym $540.00 $600.00 Double Gym $1,080.00 $1,200.00 Carpet Fee Current Fee Proposed Fee Full Gym $125.00 $150.00 Double Gym $250.00 $300.00 Birthday Party Packages Hourly Rate Proposed Fee Preschool Package $30.00 $35.00 Bounce Package $60.00 $65.00 Sports Package $42.00 i $45.00 IL, ( . 4(Pathl# 2007 Proposed Rate Increase Worksheet without pool fees.xlsl1/21/2006 �r City of Renton Community Servici - Department - Recreation Division 200 ..ATES 2007 PROPOSED RATES OUTSIDE FACILITY RENTAL RENTON RESIDENT RENTAL FEE Hourly Rate Proposed Fee Meeting Room/During Operating Hours $15.00 $20.00 Meeting Room/During Non-Operating Hrs $22.00 $35.00` Gymnasium During Operating Hours $15.00 $20.00 Gymnasium During Non-Operating Hours $20.00 $35.00` Neighborhood Park Buildings*** $15.00 $20.00 (Kiwanis, Kennydale Park,Thomas Teasdale Park, Philip Arnold Park,Tiffany Park) NON-RESIDENT RENTAL FEES Hourly Rate Proposed Fee Meeting Room/During Operating Hours $20.00 $25 00 Meeting Room/During Non-Operating Hrs $27.00 $40.00' Gymnasium During Operating Hours $20.00 $25 00 Gymnasium During Non-Operating Hours $25.00 $40 00' Neighborhood Park Buildings*** $20.00 00 (Kiwanis,Kennydale Park,Thomas Teasdale Park, Philip Arnold Park,Tiffany Park) PICNIC SHELTERS RENTON RESIDENT RENTAL FEE Current Fee Proposed Fee 8:00 am- Noon (Groups 1-75) $50.00 $55.00 1:00 pm-5:00 pm(Groups 1-75) $50.00 $55 00 6:00 pm- 1/2 hour after sunset(Groups 1-75) $50.00 $55.05 All Day(Groups 1-75) $75.00 $80.00 Groups over 76-150 $100.00 $110.00 Groups over 150 not allowed. NON-RENTON RESIDENT RENTAL FEE Current Fee Proposed Fee 8:00 am- Noon(Groups 1-75) $100.00 $110.00 1:00 pm-5:00 pm(Groups 1-75) $100.00 $1 10.00 6:00 pm- 1/2 hour after sunset (Groups 1-75) $100.00 $110.00 All Day(Groups 1-75) $150.00 $160.50 5(Path)#2 2007 Proposed Rate Increase Worksheet without pool fees.xlsl 1/21/2006 City of Renton Community Services Department - Recreation Division 2006 RATES 2007 PROPOSED RATES Groups over 76-150 $200.00 $210 01) Groups over 150 not allowed. 6[Pathyt 2 2007 Proposed Rate Increase Worksheet without pool fees.xlsl1/21/2006 4 /e6/ rf - ter CITY OF RENTON, WASHINGTON ;_ d Nome ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING CHAPTER 1, FEE SCHEDULE, OF TITLE V, FINANCE AND BUSINESS REGULATIONS, OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY INCREASING CERTAIN GOLF COURSE GREEN FEES, A DRIVING RANGE FEE AND LESSON FEES. WHEREAS, the City of Renton wishes to provide to its citizens the most cost effective services possible; and WHEREAS, the City Council has adopted a policy that the golf course fees shall cover the costs of services; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Section 5-1-5 of Chapter 1, Fee Schedule, of Title V, Finance and Business Regulations, of Ordinance No. 4260 entitled"Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: 5-1-5: GOLF COURSE FEES A. Green Fees: The cost of golf course green fees shall be as follows: 18 Hole/Weekday $28.00 9 Hole/Weekday $19.00 B. Driving Range Fee: Large Bucket $ 7.00 C. Lesson Fees: iftew %2 Hour Private $40.00 1 ORDINANCE NO. 1 Hour Private $60.00 %2 Hour Series Private $140.00 1 Hour Series Private $220.00 Group Series $90.00 SECTION II. This ordinance shall be effective April 1, 2007 PASSED BY THE CITY COUNCIL this day of , 2006. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2006. Kathy Keolker, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1272.7/3/06:ma 2 • From: "Randy Matheson" <randy.matheson@renton.wednet.edu> To: "Friends of Renton School District" <forsd@renton.wednet.edu> Date: Thu, Nov 30, 2006 11:55 AM Subject: Good News about Renton Schools Below are good news announcements about students, staff and community members in the Renton School District read by School Board members at last night's meeting. For more information on these and other great things happening in the district, please contact: Randy Matheson I Executive Director, Community Relations I RENTON SCHOOL DISTRICT 1300 SW 7th Street Renton WA 98057 1425.204.2345 I (Cell) 206.375.0632 Renton School Board Good News Announcements November 29, 2006 1. Bryn Mawr Elementary School students and staff were recently recognized for making the state's highest level of improvement over three years on the reading section of the Washington Assessment of Student Learning (WASL)of those schools using the Success for All reading program. Bryn Mawr students'three-year increase of nearly 27 percent on the WASL was 300 percent better than the state's average increase. Bryn Mawr teachers and staff were recognized by the program as exceptionally dedicated and talented, consistently focused and committed to improving student learning, sustaining it over time and continuing to show improvement. 2. Brian Schaeffer, a senior at Lindbergh High School, received an $8,000 music scholarship from California Baptist University. Brian was selected by the school's music department for his vocal ability. 3. Maria Albertini, senior at Hazen High School and daughter of McKnight Middle School paraeducator Leanne Albertini, recently won the Seattle Times and Macy's Follow a Leader contest. Maria was awarded a $1,000 savings bond for the winning essay on why she would like to follow King County Sheriff Sue Rahr for a day. 4. More Renton High School students this year are taking challenging higher-level math classes as they prepare for college. Renton High students turned out in record numbers for the classes so much that every class was filled and the school needed more textbooks to accommodate the demand. Renton's community partners New Beginnings Christian Fellowship stepped in to ensure every student was able to take the course by donating nearly$3,000 for books. 5. Nine Renton High School students recently participated in the King County Bar Association's Future of Law Institute. The students attended a two day institute at Seattle University and University of Washington, attending law workshops, participating in mock trials and listening to a diverse career panel. Students also had lunch with King County Superior Court Judges. Students will continue as part of the mentorship program with law students and attorneys, including visiting the courts and law offices with their mentors. 6. Foresters, an international financial services organization, has donated $2,500 to Talbot Hill Elementary School's MicroSociety program through the Talbot Hill Educational Trust. The relationship between the organization and Talbot Hill came out of the Greater Renton Chamber of Commerce's annual business exchange program where Renton teachers and local business people exchange jobs to share experiences and build understanding between the two vital groups in the community. 7. Maplewood Heights Elementary School was selected as a winner in the 2006 Starbucks and University of Washington Partners in the Community Elementary School Playground and Physical Fitness Awards program. The grant will support the school's Saturday walking program where students use pedometers to calculate goals for walking and exercise. 8. Sartori Education Center staff and students recently held a food drive, collecting more than 1,100 food items. The donations were distributed through Renton Salvation Army. 9. Hazen High School's football team presented the American flag on the field at the Seattle Seahawk's game during a recent Monday Night Football game. The school was selected by the Seahawks who are forging a relationship with the district as they plan to move their headquarters and practice facilities to Renton.