HomeMy WebLinkAboutContract CAG-19-313
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AGREEMENT FOR MONROE AVENUE NE STORM SYSTEM
IMPROVEMENTS - PHASE 1
THIS AGREEMENT,dated September 30, 2019, is by and between the City of Renton (the "City"),
a Washington municipal corporation,and Otak, Inc.("Consultant"),Washington corporation.The
City and the Consultant are referred to collectively in this Agreement as the "Parties." Once fully
executed by the Parties,this Agreement is effective as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide Engineering Design Services as specified in
Exhibit A, which is attached and incorporated herein and may hereinafter be referred to
as the "Work."
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions,deletions or modifications.Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s)set forth in Exhibit C.All Work shall be performed by no later
than December 31, 2020.
4. Compensation:
' A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $189,602.40, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s)or amounts specified in Exhibit B.The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed,the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed,the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement.The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at anytime, with or without
cause by giving ten (10)calendar days'notice to the Consultant in writing.In the event
of such termination or suspension,all finished or unfinished documents,data,studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City,the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work,done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes,as applicable,performing the
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Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road,Bridge and Municipal Construction).Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant.The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act,Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings,photos,or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys'fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order.The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement.The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
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employee.The Consultant,not the City,shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City. •
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program,or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify,-defend, and hold harmless
the City, elected officials, employees, officers, and representatives, and volunteers from
any and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities,arising from, resulting from,or related to the negligent
acts, errors or omissions of the.Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction,alteration,improvement,etc.,of structure or improvement attached to real
estate...) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers,officials,and employees and volunteers,Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
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Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement,or evaluating the Consultant's performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cros/One.aspx?porta lld=7922741&page)d=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-mv-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned,leased,hired or non-owned,leased,hired
or non-owned, with minimum limits of$1,000,000 per occurrence combined single •
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
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E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis.The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur,the City agrees the Consultant is not responsible for damages,nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices:,Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below(as modified in writing from time
to time by such party),and given personally, by registered or certified mail,return receipt
requested, by facsimile or by nationally recognized overnight courier service.Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
Kevin Evans, PE Russ Gaston
1055 South Grady Way 11241 Willows Rd NE,Suite 200
Renton, WA 98057 Redmond,WA 98052
Phone: (425)430-7264 Phone: (425) 250-5217
krevans@rentonwa.gov russ.gaston@otak.com
Fax: (425)827-9577
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
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A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964,and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing,or certification.
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E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities,so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management.The City's project manager is Kevin Evans.
In providing Work, Consultant shall coordinate with the City's contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
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G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County,Washington,or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement,which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence.Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties,and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect.The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers.All waivers shall be in writing and signed by the waiving party. Either party's
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts,each of which shall constitute an original, and all of which will together
constitute this one Agreement.
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IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF REN N CONSULTANT
By: •� By: 4,�AAJid.XXX -
Denis Law Russ Gaston
Mayor Vice President
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Shane Moloney
Renton City Attorney
Contract Template Updated 03/12/2019(9/19/19 clb 931
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EXHIBIT A
Proposal for Professional Services
City of Renton
Monroe Avenue NE Storm System Improvements
Phase I —Alternative Analysis
Otak Project No. 3320IA
September 18, 2019
Project Overview
The City of Renton (City)selected the Otak Team (Otak) including Aspect to lead the design through
construction engineering services for a preferred alternative permanent solution to replace the existing
stormwater overflow from Monroe Avenue NE into a private property at 301 Monroe Avenue NE.
This project will use a combination of stormwater infiltration facilities and other strategies (such as a flood
overflow bypass or flow splitter)to prevent historic flooding along Monroe Avenue NE.Additionally,water
quality treatment will be provided for runoff as applicable.
The 211-acre subbasin addressed by this project, is located in the Renton Highlands area, and is
approximately bound by Monroe Avenue NE, NE 2nd Street, Union Avenue NE and NE 9th Street.
Currently, this subbasin drains to a 670-foot-long 36-inch perforated infiltration pipe along NE 2nd Street
and a 200-foot-long 48-inch perforated infiltration pipe along the King County Access Road. The drainage
system within this subbasin does not have a discharge point or an adequate connection to a downstream
conveyance system.
Due to this deficiency, on May 16, 1994, a large storm event caused the drainage system in Monroe
Avenue NE, south of NE 4'h Street to overflow, causing flooding in the street and erosion at the northeast
corner of the Upper Balch Pit, a large privately owned gravel pit located within the City of Renton on a
single 14.4 acre parcel (KC tax parcel no. 1623059059) at 301 Monroe Avenue NE. In response, The City
entered into an agreement with the owner of the Upper Balch Pit, La Pianta Limited Partnership (now
Segale Properties LLC)to provide a temporary stormwater overflow easement through which two
overflow pipes (18-inch and 24-inch)were constructed to discharge high flows that exceed the infiltration
capacity of the existing system into the Upper Balch Pit, and prevent roadway and property flooding.
However, in April 2019, Segale Properties LLC submitted a Land Use Application to the City seeking a
Special Fill and Grade Permit to redevelop the site for multi-family residential or mixed use. The
redevelopment of the site will cause the City to lose its temporary overflow easement and outfall,
significantly increasing the risk of flooding in the subbasin and along Monroe Avenue NE.As
demonstrated by historical events,the existing infiltration system does not provide adequate drainage and
flood protection. Therefore, a new system must be designed and constructed prior to the expiration of the
temporary overflow easement.
The following scope of services is based on the project summary of services provided by the City on
August 7, 2019 and the scoping kick-off meeting, on August 14, 2019, with the City to review how the City
wanted to proceed with the project scope. In the project scoping meeting we agreed that Otak would
scope the project in Phases,with Phase 1 being through Alternatives Analysis, so that we could develop
a better scope and fee estimate for Phase 2 once the preferred solution alternative was defined.
k:Iproject133200133201Icontract133201a monroe ave storm system improvements draft to city 091719.docx
Monroe Avenue NE Storm System Improvements 1
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
The project is scheduled to be in construction by the summer of 2021. To achieve this we assume that
Otak will have a notice-to-proceed in October of 2019 for this Phase 1 —Alternatives Analysis Scope, and
it will be completed in 6-months (March of 2020); Phase-2 Contract Negotiations 60% Design (including
stakeholder engagement and permitting)for an Ecology Grant application by August 2020; Final Design
and Bid Support will be completed by March of 2021; and Contractor Selection and Approval by the City
will be awarded by June of 2021. Otak will prepare a detailed project schedule as part of Task 1 Project
Management.
This scope of services, as detailed within this document, is the first phase of the project. It will take the
design through alternatives analysis, and will include data collection, analyses of existing conditions,
initial stakeholder engagement, and an alternatives analysis of Solutions Elements that will be grouped
into comprehensive alternatives for permanent solutions to the flooding issues.
Key Project Criteria for Solution Elements
In addition to project cost, constructability, and permittability, the City's following key objectives for
consideration in the alternatives analysis include:
1. Providing Solutions Elements, in Task 6.1, to improve the storm sewer system conveyance within
the project area.
2. Providing Solutions Elements, in Task 6.2,to reducing the risk of flooding along Monroe Avenue
NE and adjacent private properties (e.g., Greenwood Memorial Cemetery, McDonald's, and
Chevron).
3. Providing Solutions Elements, in Task 6.3,to provide water quality treatment for runoff that will be
infiltrated into native soils that do not meet the City's groundwater protection criteria. Runoff that
is infiltrated into soils that meet the City's groundwater protection criteria do not require water
quality treatment.
4. Ensuring that any infiltration facilities proposed to provide flow control or water quality treatment
do not negatively impact the underlying aquifer protection area(APA). Infiltration facilities
proposed within Zone 2 of the City's APA may require a liner if native soils do not meet the City's
groundwater protection criteria.
5. Increasing traffic safety and insuring public access to the King County Emergency Management
Center, King County Department of Transportation, and the City of Renton Maintenance Shops
during significant rainfall events. Note that this will be a qualitative consideration in the
Alternatives Analysis (Task 6), but a detailed traffic plan may be included in Phase 2 of the
project.
6. Ensuring the City's drainage system will function without relying on an agreement that allows
overflows into private property.This project will reduce maintenance demand and provide a
permanent solution to a problem that has relied on a temporary fix for the last 15 years.
7. Allow the development of a multi-family or mixed-use complex at 301 Monroe Avenue NE,which
would provide housing that meets the current demand.
Key Activities of the Project
The specific key activities that the scope of work for the design contract of this project include:
1. Conduct a basin-wide geological characterization for potential infiltration and hillside slope critical
areas (Task 3.2) of the project area in support of design efforts. Perform a review of available
data and coordinate with utilities as needed. Survey information will be submitted with the final
construction drawings.
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Monroe Avenue NE Storm System Improvements 2
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
2. Engagement of permitting agencies (Task 2)to initiate permitting (including SEPA)and identify
permitting issues to incorporate into alternatives analysis and project designs.
3. Alternatives analysis of options(Solution Elements)that would provide an adequate drainage
outlet or discharge point for stormwater runoff, see(Task 6.1 and 6.2)for Solution Elements that
will be considered in this scope.
4. Alternatives analysis of Solution Elements for providing water quality treatment for stormwater
runoff, see(Task 6.2 for Solution Elements that will be considered in this scope.
5. Hydrologic and Hydraulic modeling (Task 5)of the subbasin in order to estimate existing flows,
assess the capacity of the existing infiltration system, and size the proposed improvements.This
would require a hydrogeological basin characterization of the project area, in Task 3, to identify
potential (conservative) infiltration rates at various points in the project basin(s). More detailed
geotechnical investigations, ground water mounding analyses, and site specific infiltration testing,
if needed,will be included in Phase 2 of the project.
6. A Phase 2 objective will be producing final design of preferred alternative, including developing
30%, 60%, 90%, and final construction drawings.
7. A Phase 2, or later, objective will be to provide construction management or engineering support
for improvements in conjunction with or prior to construction of new development on 301 Monroe
Avenue NE.The timing of this activity is dependent on funding, and when Segale Properties LLC
terminates their agreement with the City.
Scope of Work
Task 1.0 ® Project Management
1.1. Project Administration
Otak will prepare and update a project work plan that incorporates and presents the planned and
actual project schedule, staffing plan, budget expenditures, and percent of tasks completed on a
monthly basis.
Otak will prepare and submit up to seven monthly project status reports with monthly invoices. The
status reports will summarize tasks accomplished during the month,tasks projected for the next
month, data needs necessary to maintain project schedule, any potential risks that could impact the
project, and a schedule and budget status. The monthly invoices will also include a contract budget
summary including the percent of work completed, hours billed, and percent of budget spent and
remaining for each task. Backup detail of individual hours billed will also be provided.
1.2. Project Coordination
1.2.1. Coordination with City of Renton ..
This task includes regular coordination between Otak and Renton's project staff, including:
1. Informal email and telephone discussions with the City, assumed to be approximately 1 hour
per week between the City and Otak's Project Manager(PM), Project Coordinator(PC), and
Deputy Project Manager/Project Engineer(PE). Technical discussions between the City and
the project team will be charged to the task discussed. Informal discussions are assumed to
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Monroe Avenue NE Storm System Improvements 3
Phase 1—Alternative Analysis Otak,
Exhibit A
Proposal for Professional Services
(continued)
have periods of fewer communications during periods of low work activity, depending on
tasks being worked on that week.
2. Up to 12 bi-Weekly informal 30-minute project status report phone calls. Otak will prepare a
rolling forward agenda, summary meeting conclusions, and actions items to be completed by
Otak and the City.This meeting will primarily include Otak's PM, PC, and PE. If other project
staff are invited to attend these meeting, they will charge their time to the task that they are
working on to attend the conference call.Also, note that at times when the project is not
having much activity such as when the project is in review then these coordination meetings
will be postponed.
3. A kickoff meeting will be held at the start of the project to introduce Otak and the project to
the City's internal stakeholders. Otak will lead the discussion in project approach and specific
key tasks, communication protocols that Otak will follow, and the project schedule.
Up to eight(8) Otak team members are budgeted to attend this kick-off meeting including the
PM, PC, PE, and Project Technical Leads (Senior Water Resources Engineer, Geotechnical;
and Hydrologic/Hydraulic modeling).
1.2.2. Otak Team Coordination
This task includes 12 1-hour bi-weekly Otak internal project coordination meetings; only Otak's
PM, PE, PC will charge to this task. Team members that are currently working on a task, or about
to start working on a task will attend these meetings, and these team members will charge their
time for the coordination meetings to the task they are working on.
Assumptions:
■ This Phase 1 of the project will be completed within 6-months of the Notice to Proceed (NTP).
Task 2.0 Ste keholders and Public Eng•;gemroent and Outreach
This project will engage multiple stakeholders, depending on the results of the alternatives analysis, so
most of the stakeholder engagement will be in the scope and fee estimate for Phase 2 of the project. In
this scope, Phase 1, stakeholder engagement will be limited to the initial contact of stakeholders to see
how receptive or resistant they are to the project and their interest in engaging in the project. This
feedback could help in evaluating and prioritizing Solution Elements to move forward into design.
In this task, Otak will support the City in preparing for and initiating contact with the key project •
stakeholders listed below. Otak will prepare graphics of the basin characterization and relevant Solution
Elements, included in Task 7, that will help facilitate discussions with each stakeholder, and present or
assist the City's PM in presenting the project process, planned schedule, and a summary of the Solution
Element assessment including cost, permitting challenges, and flood reduction capacity of the Solution
Elements. Otak will prepare meeting agendas, if needed, and meeting notes.
In this Task, Otak will prepare for one meeting with the following Stakeholder:
2.1. Segale Properties, LLC
The owner of the Upper Balch Pit site, will be engaged because the existing overflow pipes located
on this site will be removed regardless of what additional facilities are constructed. One potential
design alternative that will be considered involves constructing a joint infiltration facility on the Upper
Balch Pit site that would meet both the needs of the City and Segale Properties, LLC. Because
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Monroe Avenue NE Storm System Improvements 4
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
Segale Properties, LLC is attempting to redevelop the property for multi-family residential or mixed
use,the City may be able to negotiate a collaborative solution and time the construction of the
drainage improvements with the redevelopment of the site. For this design alternative to be realized,
effective communication will be required between the City and Segale Properties, LLC.
Assumptions:
The general public will also be engaged during the environmental review(SEPA)though
notifications in the public comment period.
Task 3.0 ® Collect and Compile Desktop Data
In this task, as defined in Tasks 3.1, Otak will collect data to characterize the existing storm sewer system
within the project area and any adjacent basins that may be included in the development of Solution
Elements, in Task 6.
The existing storm sewer system of interest in the project area is just east of the Upper Balch Pit,
extending south along Monroe Avenue NE from the street's intersection with NE 4th Street is roughly
1,380 feet of 36-inch non-perforated corrugated metal storm pipe. Extending east from the intersection
with Monroe Avenue NE along NE 2nd Street is roughly 670 feet of 36-inch perforated corrugated metal
storm pipe designed to act as an infiltration system. Extending south from the intersection with NE 2nd
Street along the King County Access Road west of the Renton Public Works Shops is a roughly 200-foot
section of 48-inch perforated corrugated metal storm pipe,followed by roughly 315 feet of 48-inch non-
perforated CPEP storm pipe.
The storm network in the vicinity of the Upper Balch Pit provides conveyance, infiltration, and storage for
runoff accumulated during large storm events. Once the storage capacity and infiltration flowrate of the
storm system are exceeded,the stormwater overflows into the Upper Balch Pit.
3.1. Level 1 Desktop Basin, Project Area, and Receiving Water Data Review
In this task, Otak will collect available desktop information per Level 1 of Table 1 for the City's basins
that contributes to this project, within the project area and downstream to the Cedar River.The data
collected shall include but is not limited to topography, soils, geology, vegetation, land use,
ownership, utilities including an inventory of all drainage infrastructure, and drainage problems. Otak
will identify gaps on data needs established for the project and summarize useful information about
.problems and solutions to be carried forward in development of recommendations. Collection will
include both information pertinent to receiving water health and to storm sewer system capacity and
use. For storm sewer, we will focus on synthesizing the City's own data about its storm system from
sources such as GIS, asset management inventory, operations call-outs, maintenance tickets,
drainage complaints, and staff interviews.
Information will be used to understand existing condition characteristics and assess potential Solution.
Elements, such as infiltration.
As part of this task, Otak will provide a Level 2 Field Investigation (Field Truthing of data'collected),
per Table 1, of the desktop data collected in this task. Otak will identify data gaps needed to model
the basin and Solution Elements,to support the modeling under Task 4.At a minimum,the existing
conditions data will include:
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Monroe Avenue NE Storm System Improvements 5
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
• Project area data(topography, soils and geology, vegetation, cover characteristics and land use,
land ownership, utilities, environmental resources, and monitoring information)
• Hydrologic setting (watershed, drainage areas, and sub-drainage areas, peak flows,flow-
durations and volumes, groundwater hydrology;
• Hydraulic conditions (drainage problems, and storm sewer system trunkline capacity); and
• Water quality conditions (priority pollutants, sediment sources, other pollutant sources, and a
description of local pollutant transport process).
• Hydrogeologic conditions within the project's basin(s)to assess potential infiltration facility
locations and conservatively reported rates for soil types, and critical slope stability areas.
Aspect will complete a desktop-level GIS-based geological survey of the 211-acre sub-basin.Aspect
will create maps of surface conditions including: ground surface topography, aerial photography,
surficial geology, slopes,wetlands, critical areas, existing facilities, etc. Existing geotechnical reports
and studies within the area of study will be included in the review to provide measured data where
available.The Aspect engineering geologist will evaluate the combination of this GIS data and
existing reported soils data to develop a shallow infiltration feasibility map that identifies areas
expected to have high, medium, and low capacity for shallow infiltration.A brief technical
memorandum, presenting the results of desktop study, methodology, and data sources,will be
provided. This deliverable will be utilized by the Otak team as an input to further investigate particular
areas or sites within the sub-basin as preferential infiltration areas.
3.2. Level 1 Basin Modeling and Assessments from Desktop Data Collected
In this task, Otak will perform Level 1 technical analyses for basin characterization for each discipline
listed on Table 2, based on the data collected in Task 3.1. The objective of this task is to 1.)develop
a planning level characterization of the existing conditions within the project area and upstream and
downstream within the project basin and other basins that will be considered in Task 5.1 through the
development of Solution Elements, and 2.) identify data gaps that will require additional field data
collection to support the development of Solution Elements in Task 4.
3.3. QA/QC and Submittal Intake Meeting for Level 1 Project Area Review
Memo
In this task Otak's PM will provide a quality assurance review of documents to be submitted, and Otak
will present the additional field data collected or surveyed by Otak and will present the desktop results
of the Existing Conditions Analyses and Investigations including geotechnical investigation,
hydrologic and hydraulic analyses, and mapped drainage complaints. The City and Otak will review
and discuss the findings and conclusion of the investigations and determine if the results adequately
represent what City staff have observed or understand to be the existing conditions.
As part of this task, Otak will respond in writing to City comments on the Desktop Data Collection and
Analysis reviewed in this meeting.
Otak will also discuss and recommend, for the City's Approval, areas to be investigated or surveyed
in the field as part of Task 4.
Assumptions: •
• Hydrogeologic conditions will be characterized for the basin(s) based on published soil and depth
to groundwater characteristics.
• No surveying is included in this task.Any survey would be included in Phase 2 of the project.
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Monroe Avenue NE Storm System Improvements 6
Phase 1-Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
Deliverables:
Preferential Infiltration Location Memorandum
Level 1 Project Area Review Memorandum
Table 1: Levels of Field Conditions Inventory
zrh. +H drdo Hdraultcs " f Vat r Quality Geotechrreak,,
Level 1 Desktop(GIS and Desktop(GIS and Desktop(GIS and Desktop(GIS and
Qualitative Desktop Basin studies by other) studies by other) studies by other) maps, previous
Characterization review and review and review and geotechnical
analysis. No analysis of. No analysis of. No investigations data)
modeling in this modeling in this modeling in this review only, of, no
task, no field task, no field task, no field field observations or
observations or observations or observations or verification
verification verification verification
Level 2 Half day of field Half day of field Half day of field Up to 5 borings at
Basin Level Field Truthing general general general specific sites to
of Desktop Data Collected observations per observations per observations per evaluate feasible
for Basin Level Planning basin from public basin from public basin from public infiltration sites
and Analyses ROW ROW ROW through out the
basin.
Level 3 Half day per Half day per Half day per two (Not included in
Reach or Site Level Field contributing sub- selected 500 ft of pollutant source this Phase of the
Measurements for basin project to reach to field locations or to Project)
Solution Elements and field investigate investigate field investigate
Basin Solution and verify basin including tape proposed projects Infiltration Test Pit at
Alternatives boundaries from measurements of including locations site being
GIS data and stream channels or of drainage considered for
identify surface drainage structures infiltration facilities
water storage infrastructure
areas(ponds, dimensions
wetlands,etc.)
Level 4 Level 2 or 3 plus Level 2 or 3 plus Level 2 or 3 plus Level 2 or 3 plus
additional half day an additional half an additional half Infiltrating
Not included in Phase 1 per significant day per project for day per project for monitoring and
of project—to be water storage Otak and a collection of mounding analysis
included in Phase 2 features incl.field stakeholder to stormwater used for the
measurements of collect drainage samples. selected infiltration
Site Design Level Field water storage structure and/or facilities going to
Measurements for not feature stream cross- design.
overly complex or dimensions(W x section data for
comprehensive Project L x D) issue areas
Elements.
Note: a QAPP may be
required for this level
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Monroe Avenue NE Storm System Improvements 7
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
Table 2: Levels of Technical Analysis
Ir } r +ti t t`-Geotehnrcl H dro ydraullcs �WaterQuaty4
Level 1 Uncalibrated Qualitative Qualitative Qualitative
Qualitative Basin and unrouted assessment assessment assessment and
Characterization HSPF model based on Table 1 based on Table mapping, in GIS,
—Levels 1 or 2 1 —Levels 1 or of potentially
hydrologic and 2 water quality feasible infiltration
hydraulic field inventory sites based on
inventory data. data Table 1 —Levels 1
No hydraulic field conditions
modeling inventory of
included. watershed being
considered.
Level 2 Uncalibrated SWMM, HY-8, or Level 1, plus GIS mapping in of
Quantitative Basin Level HSPF model, backwater simple potentially feasible
Planning Analyses stream system spreadsheet to spreadsheet infiltration sites
routing using characterize pollutant loading based on Table 1
simple hydraulic water calculations, —Levels 2 on
•
calculations impoundments in based on land sites being
(spreadsheet or basin use considered for
model) Solution Elements
Level 3 Uncalibrated SWMM/HEC- Level 1, plus (Not included in
Reach/Site Level HSPF model, RAS modeling HSPF modeling this Phase of the
Analyses for Solution stream system for stream applied to Project)
Elements and Basin routing using routing (HSPF specific
Solution Alternatives simple hydraulic FTABLEs)and BMPs/projects Estimated
calculations project Infiltration Rates,
(spreadsheet or development based on Level 3
model) field conditions
inventory
Level 4 Uncalibrated SWMM/HEC- Level 3, plus Calculated
HSPF model RAS modeling basin-level Infiltration Rates
Site Design Level with storm for tributary water quality for Selected
Analysis for not overly conveyance conveyance modeling Solution
complex or system and system and (HSPF; Elements, based
comprehensive Solution stream system stream routing SUSTAIN) on Level 4 field
Elements routing (HSPF conditions
FTABLEs), and inventory.
Not included in Phase project
1 of project—to be development
included in Phase 2.
Complex solutions
requiring calibrated
models are Level 5
modeling, if needed.
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Monroe Avenue NE Storm System Improvements 8
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
Task 4.0 ® Field Work
4.1. Level 2 Basin Scale Field Investigation (Field Truthing Data)
Otak will perform Level 2 field conditions inventory, per Table 1, field truthing and analyses
simultaneously with Tasks 3 and 5, that supplements the desktop data collection in Task 3. Fieldwork
helps us confirm results derived from desktop data and to develop practical solutions to storm sewer
system problems.
Following the preliminary identification of storm sewer system improvement opportunities using GIS
and available datasets, Otak will ground-truth in the field to a Level 2 of data collection per Table 1
above, and map the existing conditions of the basin(s) and project area to evaluate site constraints,
challenges, opportunities, and the anticipated ecological benefits with the goal of developing storm
sewer system Solution Elements. Hydrogeologic, hydrologic, hydraulic, and water quality conditions
will be characterized to confirm the opportunities for improvements to the storm sewer system
predicted during the initial desktop review in Task 3. Following the preliminary identification of system
capacity limitations and locations that lack water quality treatment and/or flow control, Otak will
confirm and investigate flooding, potential water quality retrofits, and potential flow control retrofits or
new facilities.
As part of the Task 4.1 Level 2 Field Investigation, Aspect Consulting will plan and execute a targeted
geotechnical field exploration program consisting of up to five(5) machine-drilled borings and
piezometer installations, and sites identified by the Otak team for ground-truthing. Soil samples
retrieved from the exploratory borings will be returned to the Aspect geotechnical laboratory for
further examination and testing for gradation, organic content, and cation exchange capacity(CEC)
as appropriate.The borings will be drilled to depths of 30 feet below the ground surface, or a
restrictive layer(such as glacial till),whichever comes first. In the borings where groundwater is
observed or suspected to exist seasonally, a standpipe piezometer will be installed so that
groundwater levels may be monitored.Aspect will prepare a technical memorandum presenting the
results of the field explorations and laboratory testing, and providing conclusions and preliminary
recommended long term infiltration rates for the sites investigated. These recommendations will be
suitable for preliminary design purposes. During a future, detailed design phase,facility-specific field-
testing—including pilot infiltration testing and groundwater mounding analyses—will be required.The
scope of these future services will be developed after this work is completed and when location-
specific details and constraints have been defined.
4.2. Level 3 Field Investigations and Data Collection for Solutions Elements
Otak will perform Level 3 targeted field conditions inventory, per Table 1,for Solution Elements, if
needed and identified in Task 6.1. This task of the Project, as suggested in Ecology's Stormwater
Management Action Plan guidelines (SMAP),will be adaptively managed.
Our adaptive management approach for this task is to establish a task budget allowance for a Level 3
Field investigation for up to five(5) Solution Element project sites that require more detailed field
investigation beyond that completed in Task 4.1.We anticipate that the remaining Solution Element
projects will not require additional field investigation. The Level of Effort(LOE) estimate represents a
typical mix of staff but will depend on the project needing additional field investigations; the LOE
includes extra field investigations for up to five(5)stormwater improvements,three(3) of which
include water quality analysis.
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Monroe Avenue NE Storm System Improvements 9
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services'
(continued)
The LOE estimate will show a typical mix of staffing assignment, but the actual assignment between
our scientist and engineering, etc.,will likely change based on the Solution Elements selected for
expanded detailed field investigations and analyses.
Assumptions:
• Any supplemental surveying will be included in Phase 2.
• The alternatives analysis modeling and site maps will primarily be based on available GIS data.
• However, under the direction and approval of the City, Otak will then develop detailed scopes and
levels of effort to provide more detailed field conditions inventory, based on Table 1, for priority
areas identified in Task 4.1.
• Creating or updating a geodatabase with any new issues or potential solutions identified through
field investigation is not included in this phase of the project.
Task 5.0 Modeling
Otak will provide Hydrologic and Hydraulic modeling, and of the subbasin in order to estimate existing
flows, assess the capacity of the existing infiltration system, and size the proposed improvements. This
will be coordinated with the hydrogeologic investigations, in Task 4.1,to define design infiltration rates at
various points in the subbasin.We propose to use the WWHM-SWMM software package for hydrologic
and hydraulic modeling in this task, it incorporates Ecology's HSPF and SWMM modeling software into
one software package, allowing for more efficient and accurate modeling.This software package can
import from and export to any of the Ecology based HSPF and SWMM models.
5.1. Level 2 Basin Scale Existing Conditions Models
Otak will update the Level 1 basin-scale modeling, completed in Task 3.2, to a Level 2 analysis,
simultaneous with Tasks 4.2 and 6.4. In this task Otak will perform cost-effective and timely basin-
scale hydrologic and hydraulic analyses of the project basin and the adjacent basin(s)that may have
sites considered for Solution Element in Task 6. Basin-scale models will help us to hone-in on
problem areas with potential flooding issues or water quality hotspots.
A WWHM-SWMM model will be developed for each basin and for each of the following two scenarios:
1. Predeveloped conditions, this step is important where regional facilities are considered
for Solution Elements.
2. Existing conditions,this step is important to confirm that the model is accurately
simulating conditions reported by the City.
5.2. Level 3 Reach/Site Level Models for Select Solution Elements
Otak will perform Level 3 reach-scale expanded/models to analyze up to 10 Solution Elements in
more detail. Otak will use this modeling to analyze the effectiveness of each solution element to
reduce the storm sewer flows exiting from the Solution Elements included in Task 6.1, 6.2, and 6.3.
5.3. Updated Level 2 Basin Scale Modeling for Combined Solution Elements
into Basin Solution Alternatives.
Otak will update the Level 1 basin-scale models, prepared in Task 5.1, and the up to five(5) Level 2-
reach level Solution Elements models, prepared in Task 5.2, to model up to 3 Basin Solution
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Monroe Avenue NE Storm System Improvements 10
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
Alternatives. Otak will use the modeling in this task to analyze the effectiveness of the Basin Solution
Alternatives, defined in Task 6.4,to reduce the storm sewer flow exiting from the flood prone areas of
the projects, and achieve the City's objectives for water quality treatment as defined in Task 6.3
5.4. QA/QC and Submittal Intake Meeting for Field Work and Modeling
In this task Otak's PM will provide a quality assurance review of documents to be submitted, and Otak
will present the additional field data collected or surveyed by Otak and will present the preliminary
results of the Existing Conditions Analyses and Investigations including geotechnical investigation,
hydrologic and hydraulic analyses, and mapped drainage complaints. The City and Otak will review
and discuss the findings and conclusion of the investigations and determine if the results adequately
represents what City staff have observed or understands to be the existing conditions.
As part of this task, Otak will respond in writing to City comments on the existing conditions reviewed
in this meeting.
Otak will also discuss and recommend, for the City's Approval, Solution Elements to be evaluated as
part of the project's Alternatives Analysis (Task 6).
Assumptions:
• We assume that creating or updating a geodatabase with any new issues or potential solutions
identified through modeling will be required or included in our scope and LOE.
• The expanded modeling effort in Task 5.2 and 5.3 will only include up to five Solution Elements
that address neighborhood flooding issues.We anticipate that the remaining Solution Elements
will not require additional modeling beyond Task 5.1.
• Climate change effects on hydrology are not included in this analysis, Solution Elements are
based on existing hydrology. If desired by the City, climate change effects may be included in
Phase 2 of the project for the Selected Basin Solution Alternative.
Deliverables:
Field Work and Modeling Memorandum
Task 6.0 — Alternatives An slysis
Otak will develop concept plans (10%design) in GIS, based on topographic data from existing LiDAR,
and planning level implementation cost estimates to assess the technical and cost feasibility of the new
Solution Elements.
6.1. Stormwater Conveyance Solution Elements
Otak will develop up to four(4)Solution Elements to improving stormwater conveyance in the highly
urbanized 211-acre subbasin, in the Renton Highlands area. The goal of these improvements is to
eliminate the need for the temporary overflow onto 301 Monroe Avenue NE. The improved system
will convey the 25-year peak flow rate and reduce the probability of roadway overtopping during the
100-year event,thus reducing the risk of flooding along Monroe Avenue NE and adjacent private
properties (e.g., Greenwood Memorial Cemetery, McDonald's, and Chevron).
6.2. Flow Control Solution Elements
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Phase 1-Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
Otak will develop up to four(4)Solution.Elements to provide flow control in the highly urbanized 211-
acre subbasin, in the Renton Highlands area. Solution Elements preliminarily identified by the City to
be evaluated include:
1. A joint public and private infiltration facility at the Upper Balch Pit site,
2. A new infiltration facility in a lot owned by the City of Renton along the King County Access
Road,
3. A new discharge point at a gully downstream of the Renton Transfer Station,
4. An enhanced infiltration system within the NE 2nd Street right-of-way,
5. A flow splitter at the intersection of Monroe Avenue NE and NE 4th Street to isolate a fraction
of the total system flows.
6.3. Water Quality Solution Elements
Otak will develop up to four(4)Solution Elements to provide water quality treatment where feasible
for runoff that must be infiltrated into native soils that do not meet the City's groundwater protection
criteria. Much of this 211-acre subbasin consists of pollution-generating roadway runoff that otherwise
would not receive water quality treatment.
•
The following Solution Elements may be considered:
1. Green stormwater infrastructure including 1.) bioretention, 2.) compost-amended vegetated
filter strip(CAVFS), 3.) compost-amended biofiltration swale, or 4.) bioswale.
2. Conventional water quality treatment facilities will be considered depending upon feasibility
and cost of the different water quality treatment facilities.
6.4. QA/QC and Submittal Intake Meeting for Solution Elements
In this task Otak's PM will provide a quality assurance review of documents to be submitted, and Otak
will present the preliminary analysis of Solution Elements identified in the Field Work and Modeling
Memo Intake Meeting.The City and Otak will review and discuss the planning level cost of the
Solution Elements and how effect they are in achieving the City's Project Objective listed near the
beginning of this document.
As part of this task, Otak will respond in writing to City comments on the Solution Elements reviewed
in this meeting.
Otak will also discuss and recommend, for the City's Approval, potential groupings of Solution
Elements to be evaluated as Comprehensive Alternative Solutions that would achieve the City's
Objectives for this project, listed near the beginning of this scope of services.
6.5. Alternatives Analysis of Combined Solution Elements
Otak will combine and integrate the Solution Elements, in the tasks above, into up to three(3) Basin
Solution Alternatives selected to meet the City's objectives for conveyance improvements,water
quality treatment, and flow control. Otak will prepare an alternatives analysis matrix to compare
criteria used.to evaluate the effectiveness each alternative and to select a preferred alternative that
will advance into design in Phase 2 of the project.
6.6. QA/QC for Basin Solution Alternatives
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Monroe Avenue NE Storm System Improvements. 12
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
In this task Otak's PM will provide a quality assurance review of documents to be submitted, and Otak
will present the comprehensive Basin Solution Alternatives Analysis in a Combined Basin Solution
Alternatives Memo for City review.
Within the submittal, Otak will discuss and recommend,for the City's Approval, potential groupings of
Solution Elements to be evaluated as Comprehensive Alternative Solutions that would achieve the
City's Objectives for this project, listed near the beginning of this scope of services.
Otak will also discuss and recommend,for the City's Approval,the preferred Solution Alternative that
will proceed to Preliminary Design (as part of Phase 2 of the project).
As part of this task, Otak will respond in writing to City comments on the Combined Basin Solution
Alternatives Memo.
Assumptions:
■ Climate change and development in the basins will not cause the stormwater conveyance
improvements to become undersized over the life span of the improvements, since the tributary
drainage basin lies within the City's Flow Control Duration Standard Matching Predevelopment
Forested Site Conditions Area.
Deliverables:
Solution Elements Memorandum
Combined Basin Solution Elements Alternative Analysis
Task 7.0 ® Alternatives Analysis Report
7.1. Draft Alternatives Analysis Report
Otak will produce a draft Alternatives Analysis report that will present the objectives of the project,
data collected as a basis for this analysis,the existing conditions of the project area, the concepts of
the Solution Elements evaluated,the technical analysis of the basin and Solution Elements,
integrated Basin Solution Alternatives, and a summary of the preferred alternative selected by the
City, with any desired modifications,for preliminary design for which Otak will prepare a separate
scope and LOE as part of Phase 2 of the project.
Otak will present the Selected Solution Alternative, as the final chapter in the Alternatives Analysis
Report, and submit it to the City without an Intake Review Meeting.While preparing the Draft
Alternatives Analysis Report, Otak will,also prepare the Project Phase 2 scope and fee estimate, to
maintain the project schedule and momentum.
7.2. QA/QC and Submittal Intake Meeting for Draft Alternatives Analysis
Report
In this task Otak's PM will provide a quality assurance review of documents to be submitted, and Otak
will present the Draft Alternatives Analysis Report in a submittal intake review meeting. The City and
Otak will review and discuss the structure and contents of the report.
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Monroe Avenue NE Storm System Improvements 13
Phase 1—Alternative Analysis Otak
Exhibit A
Proposal for Professional Services
(continued)
As part of this task, Otak will respond in writing to City comments on the Draft Alternatives Analysis
Report reviewed in this meeting.
Otak will also discuss and recommend,for the City's Approval, the preferred Solution Alternative that
will proceed to Preliminary Design (as part of Phase 2 of the project).
7.3. Final Alternatives Analysis Report
In this task Otak will prepare the Final Alternatives Analysis Report that addresses the City's
comments on the Draft Report submitted. No intake meeting is planned for the final report, as it will
only be addressing the City's comments on the draft
Deliverables:
Draft and Final Alternatives Analysis Report
•
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Monroe Avenue NE Storm System Improvements 14
Phase 1—Alternative Analysis Otak
•
Monroe Avenue NE Storm System Improvements Phase 1 -Alternative Analysis
Exhibit 8:Level of Effort/Fee Estimate
Otak.Inc.
Otak Project#33201A
PIC/Sr.PM Civil Engineer Civil Engineer Engineering Water Resource Graphics Project Total Aspect Task
Task Description Civil VII fV Designer IV Analyst Special.t Coordinator Hours Otak Task Budget Budget Total cask Budget Total Task Cost
• 1 Project Management $8,276,00 $8,276.00 $ 19,406
1.1 ProjectAdministration 12 12 20 44 $6,048.00 $6,048.00
1.2 Project Coordination
I 1.Coordination with City of Renton
I 1. Up to 12 bi-Weekly informal30-minute project status report phone cells 6 6 12 $1,944.00 $1.944.00 '
2. Akicka,meeting 4 4 8 $1,296.00 $1,296.00
2.0tak Team Coordination(12) . 6 6 12 $1,842.00 $1,842.00 I
I
2 Stakeholders and Public Engagement and Outreach , $ 2,012 I
2.1 Segale Properties,LLC 4 8 2 14 $2,012.00 $2,012.00
3 Collect and Compile Desktop Data $ 31,100
3.1 Level 1 Desktop Basin,Project Area,and Receiving Water Data Review 8 16 2 26 $2,896.00 $20,258.00 $23,154.00
3.2 Level 1 Basin Modeling and Assessments from Desktop Data Collected 8 24 12 44 $5,404.00 $5,404.00
3.3 QA/QC and Submittal Intake Meeting for Level 1 Project Area Review Memo 4 8 2 4 18 $2,542.00 $2,542.00
I 4 Fleld Work
$ 39,058
4.1 Level 2 Basin Scale Field Investigation(Field Truthing Data) 16 16 32 $4,400.00 $30,258.00 $34,658.00
4.2 Level 3 Field Investigations and Data Collection for Solutions Elements 16 16 32 $4,400.00 $4,400.00
5 Modeling $ 28,014 '
5.1 Level 2 Basin Scale Existing Conditions Models 2 8 40 4 54 $6,226.00 $6,226.00
5.2 Level 3 Reach/Site Level Models for Select Solution Elements 2 8 40 4 54 $6,226.00 $6,226.00
5.3 Updated Level 2 Basin Scale Modeling for Combined Solution Elements into Basin Solution Alternatives. 2 8 20 4 34 $4,126.00 $4,126.00
I 5.4 QNQC and Submittal Intake Meeting for Field Work and Modeling Memo 8 B 12 40 8 76 $11,436.00 $11,436.00
6 Alternatives Analysis $ 29,598
6.1 Starmwater Conveyance Solution Elements(4) 4 4 12 32 52 $6,256.00 $6,256.00
6.2 Flow Control Solution Elements(4) 4 4 12 32 52 $6,256.00 $6,256.00
6.3 Water Quality Solution Elements(4) 4 4 12 32 52 $6,256.00 $6,256.00
6.4 QA/QC and Submittal Intake Meeting for Solution Elements
I 6.5 Alternatives analysis of Combined Solution Elements(3) 4 4 24 48 80 $9,436.00 $9,436.00
6.6 QA/QC for Basin Solution Alternatives . 2 2 . 2 4 10 $1,394.00 $1,394.00
7 Alternatives Analysis Report $ 24,888
7.1 Draft Alternatives Analysis Report 8 12 16 32 16 16 4 104 $13,456.00 $13,456.00
7.2 QNOC and Submittal Intake Meeting for DraftAltematives Analysis Report 16 4 12 4 36 $5,716.00 $5,716.00
7.3 Final Alternatives Analysis Report 16 4 12 4 36 $5,716.00 $5,716.00
8 Management Reserve $10,000.00 $10,000.00 $ 10,000
Total Hours 92 72 212 316 84 16 54 846 •
Billing Rate $199.00 $150.00 $125.00 $105.00 $157.00 $110.00 $108.00
Total Labor Cost $18,308.00 $10,600.00 S26,500.00 $33,180.00 $13,188.00 $1,760.00 $5,832.00 $125,280.00 $58,790.00 $184,080.00
Direct Expenses $5,522.40
Subconsultent Administration S1,763.70
Project Total $127,043.70 $58,790.00 $189,60240 -
'LOE numbers shown are for estimating purposes only.Actual Otak or Aspect stag personnel may vary based on staff avellablllry,classification,and category changes throughout the project duration.Otak invoices will reflect actual staff rate per labor classifications provided as part of this exhibit.
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Page 1 of 1
K:\Project\33200\33201\Contract\33201A Phase 1 Monroe Ave Storm System Improvements Draft to City 091719,xisx-Tab:Otak WBS 9/18/2019
Otak
Billing Rate Schedule
Labor Classification Billing Rate
Sr. PIC/Sr. PM Civil $235.00
PIC/Sr. PM Civil $199.00
Civil EngineerX $195.00
Civil Engineer IX $185.00
Civil Engineer VIII $165.00
Civil Engineer VII $150.00
Civil Engineer VI $140.00
Civil Engineer V $135.00
Civil Engineer IV $125.00
Civil Engineer III $105.00
Civil Engineer II $95.00
Civil Engineer I $85.00
Engineering Designer V $115.00
Engineering Designer IV $105.00
Engineering Designer III $95.00
Engineering Designer II $80.00
Engineering Designer I $60.00
Engineering Tech VII $140.00
Engineering Tech VI $125.00
Engineering Tech V $120.00
•
Engineering Tech IV $95.00
Engineering Tech III $80.00
Engineering Tech II $70.00
Engineering Tech I $60.00
PIC/Sr. CM $210.00.
Construction Manager VI $180.00
Construction Manager V $165.00
Construction Manager IV $155.00
Construction Manager III $145.00
Construction Manager II $130.00
Construction Manager I $115.00
Field Representative VII $155.00
Field Representative VI $140.00
Field Representative V $130.00
Field Representative IV $105.00
Field Representative III $95.00
Field Representative II $85.00
Field Representative I $80.00
CM Documentation Specialist III $115.00
CM Documentation Specialist II $100.00
CM Documentation Specialist I $90.00
•
Sr. PIC/Sr. PM LA/Mst PIn $225.00
PIC/Sr. PM LA/Master Plan $205.00
Landscape Architect VI $155.00
Landscape Architect V $140.00
Landscape Architect IV $115.00
Landscape Architect III $110.00
Landscape Architect II $100.00
Landscape Architect I $90.00
Landscape Technician III $90.00
Otak
Labor Classification Billing Rate
Landscape Technician II $80.00
Landscape Technician I $70.00
PIC/Sr. PM Urban Design $185.00
Urban Designer V $170.00
Urban Designer IV $155.00
Urban Designer III $135.00
Urban Designer II $115.00
Urban Designer I $100.00
PIC/Sr. PM Planner $235.00
Sr. PM-Planner II $170.00
Sr. PM-Planner I $160.00
Planner III $125.00
Planner II $120.00
Planner I $95.00
Planner Associate IV $125.00
Planner Associate III $95.00
Planner Associate II $75.00
Planner Associate I $55.00
Sr. GIS Specialist Planner $100.00
GIS Specialist-Planner $90.00
Planning/GIS Intern $70.00
PIC/Scientist $210.00
Scientist VI $195.00
Scientist V $155.00
Scientist IV $130.00
Scientist III $110.00
Scientist II $80.00
Scientist I $60.00
Water Resource Analyst $157.00
Environmental Specialist $95.00
PIC/PLS Sr. Manager $215.00
Professional Land Surveyor IV $185.00
Professional Land Surveyor III $145.00
Professional Land Surveyor II $125.00
Professional Land Surveyor I $120.00
Survey Crew Chief III $115.00
Survey Crew Chief II $95.00
Survey Crew Chief I $85.00
Survey Office Technician III $100.00
Survey Office Technician II $90.00
Survey Office Technician I $80.00
Survey Field Technician III $75.00
Survey Field Technician II $70.00
Survey Field Technician I $60.00
Special Services Consultant $220.00
Contract Administrator $120.00
Project Coordinator $120.00
Project Admin.Asst $85.00
Graphics Specialist $110.00
City of Renton Monroe Avenue NE Storm System Improvmenet Phase 1 - Alternative Analysis
EXHIBIT C: PROPOSED MILESTONE SCHEDULE
Last Updated 09/18/19
Proposed Target Duration
Milestone Start Date Completion (days)
Date
Project Start Date 10/15/2019 1
Kickoff Meeting 10/15/2019 10/15/2019 1
2.0 Stakeholder Outreach 11/1/2019 2/7/2020 98
13.2 Preferential Infiltration Location Memo 10/15/2019 10/25/2019 10
'City of Renton Preferential Infiltration Location Memo Review 10/25/2019 11/1/2019 7
3.3 Level 1 Project Area Review Memo 11/1/2019 11/15/2019 14
Level 1 Project Area Review Memo Intake Meeting 11/15/2019 11/15/2109 1
City of Renton Level 1 Project Area Review Memo Review 11/15/2019 11/29/2019 14
4.0 Field Work 10/21/2019 1/24/2020 95
4.1 Geotechnical Memo 11/29/2019 12/13/2019 14
5.0 Modeling Memo 12/6/2019 1/3/2020 28
Field Work and Modeling Memo Intake Meeting 1/3/2020 1/3/2020 1
City of Renton Field Work and Modeling Memo Review 1/3/2020 1/17/2020 14
6.4 Solution Elements Memo 12/6/2019 1/24/2020 49
Basin Solution Alternatives Intake Meeting 1/24/2020 1/24/2020 1
City of Renton Solution Elements Review 1/24/2020 2/7/2020 14
Segale Stakeholder Coordination Meeting(If Applicable) 2/7/2020 2/7/2020 1
6.5 Combined Basin Solution Alternatives Memo 2/7/2020 2/21/2020 14
City of Renton Basin Solution Alternatives Review 2/21/2020 3/6/2020 14
7.1 Draft Alternative Analysis Report 2/14/2020 3/20/2020 35
Draft Alternatives Analysis Report Intake Meeting 3/20/2020 3/20/2020 1
City of Renton Alternatives Analysis Report Review 3/20/2020 4/3/2020 14
7.3 Final Alternative Analysis Report 4/3/2020 4/10/2020 7
K:\Project\33200\33201\Contract\Project Schedule 2019_0917.xlsx
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