Loading...
HomeMy WebLinkAboutContract CAG-20-027 AGREEMENT FOR 2019-2020 SANITARY SEWER • REHABILITATION AND REPLACEMENT PROJECT THIS AGREEMENT, dated -1c-rrve.,r Z 3/2D4 s by and between the City of Renton (the "City"), a Washington municipal corporation, and Carollo Engineers, Inc. ("Consultant"), a Delaware Corporation.The City and the Consultant are referred to collectively-in this Agreement as the"Parties."Once fully executed by the Parties,this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide engineering services as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the "Work." 2. Changes,in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions,deletions or modifications.Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit C.All Work shall be performed by no later than December 31, 2021. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $299,066, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s)or amounts specified in Exhibit B.The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit D. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed,the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant's performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement.The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the. Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten(10)calendar days'notice to the Consultant in writing.In the event of such termination or suspension,all finished or unfinished documents,data,studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City,the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards CS , PAGE2 OF 10 and laws. Compliance with professional standards includes,as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement.The City's or other's adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act,Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys' fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order.The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement.The nature of the relationship between the Consultant and the City L) PAGE 3 OF 10 during the period of the Work shall be that of an independent contractor, not employee.The Consultant,not the City,shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such .compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program,or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant's failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, • proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney's or attorneys'fees, costs, and/or litigation expenses to or by any and all persons or entities,arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction,alteration,improvement,etc.,of structure or improvement attached to real estate...)then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant's liability shall be only to the extent of Consultant's negligence. PAGE4OF 10 It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant's waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant's performance of the Work. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwa:eov%cros%One:aspx?porta I Id=7922741&page Id=9824882 Information regarding State business licensing requirements can be found at: httri://dor.inia.gov/doingbusiness/tegister-inv-bbsiness 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers'compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased,hired or non-owned,leased,hired or non-owned, with minimum limits of$1,000,000 per occurrence combined single t� PAGE 5 OF 10 limit, if there will be any use of Consultant's vehicles on the City's Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis.The City's insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City's recourse to any remedy available at law or in equity. F. Subject to the City's review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation,within • two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant's reasonable control. When such delays beyond the Consultant's reasonable control occur,the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party),and given personally,by registered or certified mail,return receipt requested,by facsimile or by nationally recognized overnight courier service.Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON CONSULTANT Ann Fowler i Erik Waligorski 1055 South Grady Way 1218 Third Ave, Suite 1600 Renton, WA 98057 Seattle,WA 98101 Phone: (425)430-7211 Phone: (206)538-5161 afowler@rentonwa.gov ewaligorski@carollo.com Fax: (425)430-7241 Fax: (206)903-0419 PAGE 6 OF 10 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification,the Consultant agrees as follows: A. Consultant, and Consultant's agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. . B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement's non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964,and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous:The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if PAGE 7 OF 10 • Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities,so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker's Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority., Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management.The City's project manager is Ann Fowler. In providing Work, Consultant shall coordinate with the City's contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced,the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant's employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the PAGE 8 OF 10 other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County,Washington,or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. • H. Severability. A court of competent jurisdiction's determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement,which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant's performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties,and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers.All waivers shall be in writing and signed by the waiving party. Either party's failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. PAGE 9 OF 10 N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF R NTON CONSULTANT By• gy Arm Pavone Erik J. Waligors . Mayor Associate Vice P ent -2 3 ZD //221?a2o Date Date Attest CO NT ` Z By. • Jas A. Seth Brian R. Ma son y Clerk Senior Vice President 2 Approved as to Legal Form Dater Shane Moloney Renton City Attorney Contract Template Updated 03/12/2019 `\°°"1"1"111 �F R E ��''% * _ SEAL = * • ic i P 6. 0RA IEDI se; rs PAGE 10 OF 10 EXHIBIT A SCOPE OF SERVICES ENGINEERING SERVICES FOR THE CITY OF RENTON 2019-2020 SANITARY SEWER REHABILITATION AND REPLACEMENT PROJECT BACKGROUND • The City of Renton Wastewater Utility implements an annual sanitary sewer rehabilitation and replacement project as part of its ongoing capital improvement program. The rehabilitation portions of this annual project adhere to the City's existing trenchless rehabilitation standards developed in 2010. For the 2019-2020 Sanitary Sewer Rehabilitation and Replacement Project, the City will also undergo a review and update of their current trenchless rehabilitation standards, an analysis of current trenchless rehabilitation technologies, and the development of a trenchless design and construction guidelines manual for both capital projects and private laterals prior to completing the design of the 2019-2020 sewer rehabilitation project. This project includes: • Completing a review of the City's existing trenchless rehabilitation standards and . develop new standards that include current technologies and requirements for pipelines and manholes for both capital projects and private lateral projects. • Developing a trenchless design and construction guidelines manual for implementation of the new rehabilitation standards. • Designing the rehabilitation and/or replacement of existing sewer lines within the City's system (scope to be determined in future phase). SCOPE OF SERVICES SUMMARY The 2019-2020 Sanitary Sewer Rehabilitation and Replacement Project will be completed in the following phases: • Phase 1 -Trenchless Standards & Design/Construction Guidelines Manual Development • Phase 2 - Design and Bidding Services (Future) Exhibit A establishes the Scope of Services, level of effort, and authorization to complete Phase 1 -Trenchless Standards & Design/Construction Guidelines Manual Development and a general description of anticipated Phase 2—Design and Bidding services. This Scope of Services is divided into the following tasks: Task 100- Project Management Task 200-Trenchless Standards Research & Development Task 300-Trenchless Design &Construction Guidelines Manual Task 400- 2019-2020 Project Design (Future) Task 500-2019-2020 Project Bidding Services (Future) Phase 2- Design and Bidding Services for the 2019-2020 Sewer Rehabilitation and Replacement Project is intended to be scoped and completed in the future so that City Staff can follow the implementation of the Trenchless Design & Construction Guidelines Manual. Task 400 and 500 outline the current understanding of the work included with Phase 2. These tasks pw:11CarollotDocumentel EXHIBIT A will be reviewed and finalized when the scope of the 2019-2020 Project is determined and the newly developed trenchless standards and guidelines manual is readyfor implementation. SCHEDULE This Scope of Services is based on Phase 1 completion in August 2020. SCOPE OF SERVICES DETAIL PHASE 1 TASK 100 -PROJECT MANAGEMENT The objective of this task is to manage and coordinate engineering and related services required for Project completion in accordance with the schedule, budget, and quality expectations that are established. Task 100 includes the following subtasks: Subtask 110 -Project Management Plan This subtask will develop a Project Management Plan (PMP)for team member reference and include schedule updates as necessary. • Conduct a kick-off meeting to discuss the scope of the project and identify and confirm the 2019-2020 Sanitary Sewer Rehabilitation and Replacement criteria and required deliverables. • Prepare a PMP document that describes project roles and responsibilities, lists contact information for the project team, describes communication protocols, quality management, and includes the scope of services, schedule, and budget. Project schedule will be updated as necessary throughout the project to reflect current progress. Subtask 120—Project Monitoring and Reporting This subtask will manage and report scope, schedule, and budget. • Manage the Project team to track time and budget, work elements accomplished, work items planned for the next period, manpower, scope changes, and time and budget needed to complete this Scope of Services. • Prepare monthly project status reports that compare work accomplished with schedule activities and compare expenditures with task budgets, and submit reports to the City's Project Manager with monthly invoices. Subtask 130—Decision and Record of Comment Log This subtask will keep record of key decisions and City comments and Consultant responses. • Develop and maintain a Decision Log to record key decisions made by the City and others during the project to document the evolution of the design. • Develop and maintain a Record of Comment Log to track City review comments and Consultant's responses for all project deliverables. . Task 100 Assumptions: pw:llCara Ilo!Dooumenlal EXHIBIT A 1. It is anticipated that the project duration for Phase 1 -Trenchless Standards & Design/Construction Guidelines Manual Development will be 8 months. 2. Consultant will develop meeting materials, agenda, attend meetings, and develop meeting minutes. Task 100 Deliverables: 1. Project Management Plan summary in PDF format. 2. Monthly invoices and progress reports in PDF format. 3. Decision Log in PDF format. 4. Record of Comment Log in PDF format. 5. Updated project schedules in PDF format. TASK 200 -TRENCHLESS STANDARDS RESEARCH & DEVELOPMENT The objective of this task is to review of the City's existing trenchless standards and technologies currently used for capital improvement projects and to update the standards based on current industry practices and technologies. The developed standards shall address both sanitary sewer and storm sewer pipeline and manhole rehabilitation and will address both capital improvement projects and work on private laterals. This task will be completed under the following subtasks: Subtask 210—Existing Standards Review& Research • Prepare a data request to obtain the City's existing trenchless standards and details. • Conduct workshop with City Sewer Department and Surface Water Department staff. This workshop will take place at the beginning of the standards development process to gather City input, determine the City's current procedures for trenchless rehabilitation projects, and determine the desired outcome for the standards, with the primary goal of expanding the rehabilitation technologies/alternatives covered by the existing standards. • Identify areas within existing standards where modifications are warranted and develop ideas on where they can be implemented. • Research rehabilitation solutions identified during the workshop for potential benefit to the City's system. Subtask 220—Development of New Standards for Capital Improvement Projects • Develop specifications for trenchless technologies deemed viable for capital improvement projects. Specifications will include: o Minimum design requirements and design parameters. o Minimum training and certification requirements for City design and inspection staff. o Specific testing and inspection requirements. o Minimum performance and quality requirements. o Acceptable manufactures and products o Minimum qualifications for installers and contractors. o Warranty requirements for all approved methods and materials. • Develop standard details to accompany the developed standards. • Provide draft standards and details to the City for review. • Conduct meeting following the City's review of the draft standards and details to review City's comments. pw:UCarollornocu menlsl EXHIBIT A • Incorporate City comments into the standards and details and produce final deliverable. • Perform internal QA/QC of all submittals prior to presenting to the City. Subtask 230—Development of New Standards for Private Lateral Projects • Develop specifications for trenchless technologies deemed viable for private lateral improvement projects. Specifications will include: o Standard details o Specific testing and inspection requirements. o Minimum performance and quality requirements. • o Minimum qualifications for installers and contractors. o Warranty requirements for all approved methods and materials. • Develop a packet that can be presented to the general public in need of private lateral repairs or rehabilitation that outlines the minimum design requirements, design parameters, and installer qualifications. This packet will also outline the process required for private lateral repair or rehabilitation permitting and inspection. • Provide draft private lateral standards and details to the City for review. • Conduct meeting following the City's review of the draft private lateral standards and details to review City's comments. • Incorporate City comments into the private lateral standards and details and produce final deliverable. • Perform internal QA/QC of all submittals prior to presenting to the City. Task 200 Assumptions: • 1. City will provide the existing trenchless standards and details. 2. Carollo will produce agenda and meeting minutes for workshop meetings. 3. Two (2)workshop meetings will be held for development of the trenchless rehabilitation standards. 4. The trenchless standards will cover both pipeline and manhole rehabilitation technologies. 5. Specifications for up to four(4)trenchless technologies for pipeline rehabilitation/replacement will be developed for capital improvement projects to be limited to the following technologies: cured-in-place-pipe, slip lining, pipe bursting, and epoxy coating. Specialty trenchless pipeline rehabilitation or replacement projects using other technologies such as horizontal directional drilling, auger boring, or pipe jacking will not be included in these standard specifications. 6. Specifications for up to two (2)trenchless technologies for pipeline rehabilitation/replacement will be developed for private lateral projects to be limited to the following technologies: cured-in-place-pipe and pipe bursting. 7. Private laterals in the City of Renton are defined as all piping and appurtenances from the service connection at the sewer main to the home, business, etc. (both inside and outside the right-of-way). 8. City staff will present the final private lateral replacement packet to the general public. 9. One (1)specification will be prepared to cover the trenchless rehabilitation of existing manhole structures. The specification will include up to two (2)trenchless technologies for manhole rehabilitation limited to the following: cured-in-place-pipe and cementitious/epoxy/polymer coatings. 10. Up to twelve (12) trenchless standard details will be developed as part of this task. pw:llCarollo/Documentel EXHIBIT A Task 200 Deliverables: 1. Workshop agendas and meeting minutes. 2. Draft Updated Standard Trenchless Rehabilitation Technical Specifications and Details in PDF format. 3. Final Updated Standard Trenchless Rehabilitation Technical Specifications and Details in PDF format. 4. Draft Private Lateral Trenchless Rehabilitation Technical Standards and Details in PDF format. 5. Final Private Lateral Trenchless Rehabilitation Technical Standards and Details in PDF format. TASK 300—TRENCHLESS DESIGN GUIDELINES MANUAL The objective of this task is to provide the City with guidelines for the future completion of sanitary sewer and storm sewer rehabilitation capital improvement projects using in-house design capabilities with minimal outside consultant assistance.This task will include the following items: • Conduct a workshop with City Staff to develop alternative selection criteria to aid in the selection of a trenchless rehabilitation method based upon various potential project parameters. These parameters may include: o Pipe condition, length, depth, size, and material. o Existing and required hydraulic capacity. o Geotechnical conditions. o Pavement condition index(PCI) along project alignment, if applicable. • o Existing utilities along the project alignment. o Other parameters deemed applicable during the development of the selection criteria. • Develop draft Trenchless Design Guidelines Manual for the trenchless rehabilitation design process. These guidelines shall cover all rehabilitation method alternatives selected during the specification development phase and include: o Alternative selection criteria and guidelines formulated during the workshop with City Staff. o Required design considerations for each alternative. o Design guidelines for each alternative including, but not limited to, pipeline rehabilitation diameter and/or thickness sizing, sizing of access areas and/or pits, and material selection. • Provide draft Trenchless Design Guidelines Manual to the City for review. • Conduct meeting following the City's review of the draft design and construction manual to review the City's comments and ensure they are addressed appropriately. • Incorporate City comments into the Trenchless Design Guidelines Manual and produce final deliverable. • Perform internal QA/QC of all submittals prior to presenting to the City. Task 300 Assumptions: 1. This task does not cover the initial assessment of lines to determine if rehabilitation vs. replacement will be required (suitability of individual methods of rehabilitation'for varied conditions will be addressed). pw:llCarollolDocumentel EXHIBIT A 2. One (1)workshop meeting and one (1) review meeting will be held for development of the design guidelines manual. Task 300 Deliverables: 1. Workshop agenda and meeting minutes. 2. Draft Trenchless Design Guidelines Manual in PDF format. 3. Final Trenchless Design Guidelines Manual In PDF format. PHASE 2 TASK 400—2019-2020 PROJECT DESIGN (FUTURE) The pipelines to be rehabilitated and/or replaced as part of the City's 2019-2020 Sewer Rehabilitation Project have yet to be selected. The 2019-2020 Project will be broken into two separate Projects; one consisting of the pipe selected for rehabilitation and the other consisting of the pipe to be replaced. The following task outline represents our preliminary understanding of the work associated with the 2019-2020 Project Design. Task 400 will be revisited following the completion of Phase 1 to finalize the scope and budget for these tasks. Subtask 410 —Utility Investigation &Topographic Survey Subtask 420—Geotechnical Investigation &Analysis Subtask 430—Alternatives Analysis & Basis of Design Report(BODR) Subtask 440 —Design (60%, 90%, Final) Subtask 450— Permitting TASK 500—2019 PROJECT BIDDING SERVICES (FUTURE) Following completion of Task 400, the project will be bid and the Consultant shall provide Bidding Services to assist the City with a pre-bid walkthrough (as needed), answering bidder questions, preparing addenda, and providing input on the apparent low bidder. Task 500 will be revisited following the completion of Phase 1 to finalize the scope and budget. pw:IlCarollolDoeuments% City of Renton Exhibit B 12/3/2019 2019-2020 Sewer Rehabilitation Project TASK I DESCRIPTION PM OM PE Staff Eng CADIGraphics WP Total Carollo Labor OTHER DIRECT COSTS- _ _ _ _Waligorski Taylor Slider Mannion Hawes McPhail Hours Cost Travel and PECE TOTAL COST ' Total Labor Rate $ 230.00 $ 245.00 $165.00 $ 145.00 $ 140.00 $ 100,00 Printing $12.00 Total ODC - -- -- - _ Task 100-Project Management A L- �- - .110, Project Management Plan 8 16 8 32 $ 5,280- S._ $_ 384 $. 384 $ 5,664 120 Project Monitoring and Reporting 80 16 96 $ 21,040 5 * 5 1,152 $ 1,152 S. 22,192 130 Decision and Record of Comment Log 16 _ 8 16 40 . $ 7,320 $ - $ 480 $ 480 5 7,800. Subtotal-Task 100 104 0 40 16 0 8 168 $ 33,640 $ - $ 2,016 $ 2,016 $ 35,656 ' Task 200-Trenchless Standards Research&Development . - - 210 Existing Standard Review 8 Research 24 0 56 40 0 2 122 $ 20,760 $ 300 $ 1,464 $ 1,764- $. 22,524 Prepare for and Conduct City workshop meeting _ - 8 8 10 2 S. 300 Prepare Data Request 8 Review existing standards 4 _. 8 10 _ -Identify areas for Improvement 4 16 8 .. - _ Research new technologies and methods 8 24 12 - - 220 Development of New Standards for Capital Improvement Projects 60 28 140 _ 174 120. 20 ; 542 , $ 87,790 $ 300 $ 6,504 $ _ -6,804 $' 94,594 , 'Produce draft standard specification for method(x4 methods)- 32 16. 64 -_ 64 12 . - . _ Produce draft standard details for method(2 details x 4 methods) 8 8 40 40 80 _ __ -_ ... Conduct City review meeting 4 4 6 - $ 300 _Produce final standard specification for method(x4 methods) 12 4 16 24 8 Produce final standard details for method(2 details x 4 methods) 4 - _ 16. 40 40 - - 230 Development of New Standards for Private Lateral Projects 26 14 76 152 48 24 340 $ 53,110 $ 300 $ 4,080,_S 4,380 'S 57.490 Produce draft standard specification for method(x2 methods) 8 8 32 64 8 - - _ Produce draft standard details krmethod(2 details x 2 methods) 4 4 20 40 32 Conduct City review .meeting _ _ 4 4 8 . .. $. 300 Produce final standard specification for method(x2 methods) 4 2 4 8 8 . . - - _ - -_. ._. Produce final standard details for method(2 details x 2 methods) 2 4 8 16 -_ Produce prjvata lateraltahaajROtion packet _ - 4 12 24 - 8.. Subtotal-Task200 110 42 272 366 168 48 1,004 $ 161,660 $ 1,800 $ 12,04E $ 12,948 5 174,608 Task 300-Trenchless Design A Construction Manual -_ ' _ _ 310 Develop Design&Construction Manual 56 16 172 182 64 16 _ 506 $ 82,130 $ 600 $ 6.072 $ 6,672 .$ 88,802 Prepare for and Conduct City workshop meeting 8 8 16 •' 5 300 Develop design guidelines and requirements 8 - .40 40 .. Produce Draft Manual 24 12 80 80 40 10 _ _ Conduct review meeting _ 4 4 6 - $ 300 Produce Final Manual 12 4 40 40 .24 6 Subtotal-Task 300 56 16 172 162 64 16 506 $ 82,130 $ 1,200 $ 6,072 $ 6,672 $ 88,802 , :Tdhl- _.__ . 't-"270.`. . 58. . 484E - .-...564- - - .232.__ 70i..-__1:6f8_:.3f-""277i130.'.f 3,0007$ _-20,138._.$'- .211638'i f 299:066 • 1 - .EXHIBIT C ID Tuk Name butaUal• Stag Finish :January February Muth, (April May. 'Jul Iwly (August •$rptember ioetuber "OM �_,. 17/ttt61/IUOA1242/L2/9.7t162f233/1j3/a3/153VE3129:,t15;Vf24A9f26.5/35/I05/175/245J31I6J7:6fN6R16129]15.71127/19`7/26.e/aI&;8/16IV23Q/30;9169A391109(17,10/a1011.10IJ00/2m 11.1 1 i NTP 0 days Wed 1/15/20 Wed 1/15/20 1 1/is . 2 Task 300:Project Management 202 days Wed 1/15/20 Thu 10/22/20 t 3 1 Task 200:Trenchless Standards 127 days Wed 1/15/20 Thu 7/9/20 I • 'Research&Development 4 Subtask 210:Existing Standard 21 days Wed 1/15/20 Wed 2/12/20 I>t!v!7• Research&Development } 5 Subtask 220:Development of 75 days Thu 2/13/20 Wed 5/27/20 ' New Standards for Capital Impovement Projects I � 6 Subtask 220:Development of 75 days Sun 3/29/20 Thu 7/9/20 New Standards for Private lateral Projects • Task 300:Trenchless Design& 75 days Fri 7/10/20 Thu 10/22/20 I T Construction Manual i I • • 2019-2020 Sanitary Sewer Rehabilitation and Replacement Project _ SOW Exhibit C EXHIBIT D CAROLLO ENGINEERS, INC. FEE SCHEDULE As of January 1, 2019 Hourly Rate Engineers/Scientists Assistant Professional $140.00 to 160.00 Professional $165.00 to 200.00 Project Professional $220.00 to 240.00 Lead Project Professional $240.00 to 260.00 Technicians CAD Designer $130.00 to 160.00 Support Staff Document Processing/Clerical $90.00 to 110.00 Project Equipment Communication Expense 12.00 (PECE) Per DL Hour Other Direct Expenses Airfare based on regular coach fare at cost Hotel based on corporate rate for a at cost single room for one person Mileage at IRS Reimbursement Rate $.580 per mile Effective January 1, 2019 Subconsultant at cost+ 10% Other Direct Cost(invoiced per occurrence with backup) cost+ 10% Expert Witness Rate x 2.0 This fee schedule is subject to annual revisions due to labor adjustments.