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HomeMy WebLinkAboutContract4- Washington State Department of 01F Commerce Interagency Agreement with For City of Renton through Growth Management Services E2SHB 1923 Grant to adopt a Housing Action Plan Start date: Date of Execution CAG-20-073 TABU OF CONTENTS Special Terms and Conditions 1. Authority ............. 1 2 Contract Management........................................................... 1 3 Compensation 1 4 Expenses ..................................................... i 5. Billing Procedures and Payment 1 6 Insurance .... ....... I ............................................ 2 7 Ownership of Materials Disclaimer 2 8 Subcontractor Data Collection ................................................. 2 9 Order of Precedence ................. ... 2 General Terms and Conditions 1 Definitions ......3 2. All Writings Contained Herein 3 3 Amendments ............................................ 3 4 Assignment ......3 5 Confidentiality and Safeguarding of Information ................................................. 3 6 Copyright .................. 4 7 Disputes...................................4 8 Governing Law and Venue ............... 4 9 Indemnification 5 10 Licensing, Accreditation and Registration 5 11 Recapture 5 12 Records Maintenance 5 13 Savings .........5 14. Severabiiity 5 15 Subcontracting ........................... 5 16 Survival 6 17. Termination for Cause 6 18 Termination for Convenience 6 19, Termination Procedures 6 20 Treatment of Assets 7 21 Waiver .................................... 8 Attachment A, Scope of Work Attachment B, Budget FACE SHEET Contract Nunihcr: 20-63314-022 Ni'ashington State Department of Commerce Local Government Division Growth Management Services E2SHB 1923 Grant 1. Contractor 2. Contractor Doing Business As (optional) City of Renton \?A 1055 South Grady Way Renton. WA 988507 3. Contractor Representative 4. COMMERCE Representative Mark Santos -Johnson Eric Guida PO Box 42525 Community Development & Housing Manager Associate Planner I011 Plum Street SE Community & Economic Development Department (360) 725-3044 Olympia Washington (425)430 6584 cric ,Lurda a commerce wa gov 98504-2525 msantosiohnson�d:renton%va.gov 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date S 100,000 State of Washington Date of Execution June 30, 2021 9. SWV # 10. UBl # S W V0012200-00 177-00-094 11. Contract Purpose E2SHB 1923 (2019) grant funding to address housing affordability 12. Signing Statement COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following docume hereby incorporated by reference. Attachment "A" — Scope of Work and Attachment "B" — Budget. FOR MRA R FOR COMMERCE Mark K Bari -ley, Ass istan trector Armand ,one, IN, ayor City of Renton Local Government Division Date „,,,,,, ,,,,, Date _v Attest' - = S4.s APPROVED AS TO FORM ONLY BV ASSISTANT ATTORNEV GENERAL 08/22/2019. APPROVAL ON FILE. Jason A. Seth, City Clerk SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 1. AUTHORITY COMMERCE and Contractor enter Into this Contract pursuant to the authority granted by Chapter 39 34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract The Representative for COMMERCE and their contact information are Identified on the Face Sheet of this Contract The Representative for the Contractor and their contact Information are identified on the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount not to exceed one hundred thousand dollars ($100,000) for the performance of all things necessary for or Incidental to the performance of work under this Contract as set forth in the Scope of Work (Attachment A). Actions selected from the menu of twelve actions must be adopted by April 1, 2021 to receive full funding Budget managers should be aware that the final thirty percent (30%) of the grant award is contingent upon adoption of the selected Action(s) The final due date for deliverables must be no later than June 15, 2021 4. EXPENSES Contractor shall receive reimbursement for travel and other expenses as Identified below or as authorized in advance by COMMERCE as reimbursable. Such expenses may Include airfare (economy or coach class only), other transportation expenses, and lodging and subsistence necessary during periods of required travel Contractor shall receive compensation for travel expenses at current state travel reimbursement rates 5. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services and deliverables provided and receipt of properly completed Invoices, which shall be submitted to the Representative for COMMERCE not more often than quarterly The parties agree this is a performance -based contract Intended to produce the deliverables identified in Scope of Work (Attachment A). Payment of any invoice shall be dependent upon COMMERCE'S acceptance of Contractor's performance and/or deliverable The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees The invoice shall include the Contract Number 20-63314-022 If expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any single expenses in the amount of $50 00 or more in order to receive reimbursement Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices Payment shall be sent to the address designated by the Contractor COMMERCE may, in Its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract No payments in advance or In anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE COMMERCE will pay Contractor for costs Incurred prior to the start date of this Agreement, if such costs would have been allowable on or after July 28, 2019, the effective date of Engrossed Second Substitute State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 1 SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS House Bill 1923 (2019) To be allowable, such costs must be limited to the completion of tasks and deliverables outlined in the Scope of Work (Attachment A) Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performer[ under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors Line Item Transfers The total amount of transfers of funds between line item budget categories shall not exceed ten percent (10%) of the total budget. If the cumulative amount of these transfers exceeds or is expected to exceed ten percent, the total budget shall be subject to justification and negotiation of a contracts amendment by the Contractor and COMMERCE Ineligible Costs Only eligible project -related costs will be reimbursed Ineligible costs include, but are not necessarily limited to capital expenses, such as land acquisition or construction costs; purchase of machinery, hosting expenses, such as meals, lodging, or transportation incurred by persons other than staff and volunteers working directly on the protect, lobbying or political influencing, and other costs which are not directly related to the project 6. INSURANCE Each party certifies that it is self -insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable 7. OWNERSHIP OF MATERIALS DISCLAIMER COMMERCE does not retain an ownership claim for any original copies of Materials adopted and submitted by the CONTRACTOR. This supersedes and replaces General Terra and Condition Section 6 — Copyright 8. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Agreement performed by subcontractors and the portion of funds expended for work performed by subcontractors, including but not necessarily limited to minority -owned, woman -owned, and veteran -owned business subcontractors "Subcontractors" shall mean subcontractors of any tier 9. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order • Applicable federal and state of Washington statutes and regulations • Special Terms and Conditions • General Terms and Conditions • Attachment A — Scope of Work • Attachment B — Budget State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 2 GENERAL_ TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf B. "COMMERCE" shall mean the Department of Commerce C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the Contractor, including any attachments, documents, or materials incorporated by reference E-mail or facsimile transmission of a signed copy of this contract shall be the same as delivery of an original D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers F. "State" shall mean the state of Washington G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A "Confidential Information" as used in this section includes- i. All material provided to the Contractor by COMMERCE that is designated as "confidential" by COMMERCE, ii All material produced by the Contractor that is designated as "confidential" by COMMERCE, and In. All personal information in the possession of the Contractor that may not be disclosed under state or federal law Q. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 3 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE Upon request, the Contractor shall Immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure C Unautharized Use or Disclosure The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information. and shall take necessary steps to mitigate the harmful effects of such use or disclosure 6. COPYRIGHT This section superseded by Special Term and Condition Section 7 UR ter.. erect "works it s for hire" as defined by the 0 5 GGPYFight AGt and Shall be GWRed by COMMERGE= GOMMERGE shall be considered theuthoF of such Materials. in the event the Materials are not GGASidered "wGrks for hil`&' under-t#e-kJ S -Copy;�lght-€aws-t€e-OeatraGtor hereby irro rnr�hl �ccinn�� nhs 4 title, and all Matei:ial 'Ud!Rg all 'RtelleGtual property rights, moral rights. nd rights of _.Materiels" -means all items in any format and IRG16ides, h h s not limited Vn data, eAs dGiGumentc pamp#h rc�rt� ftisementc 121904 magaZIRec MHIJIeS n� ram film +� an to transfer those rights. F M2ter+als hat are de€ivere e�tkte ontract;-bu t 4nserporate-ire-existing-rnat2ua€s- not Prr.rl ed Rder_the Contract the Gontrerter hereby nrontstr� GO�MMER(�n�lu��@4- free, irrevoGable IlGense (with Fights to sub! GeR5e tE) atheFs) 1171 SUGh MateFials to tFaRslate, FePFedu distFibuter works, publicly peFfxm, P T nts thattheContractor has all r nhtc and n mIss n nil r♦ nn Mellertyal nrnnarty rights, The QA—Alrar-,toir shall exert all reasonable effei:t tG advise COMMERCE. at the time of deliveFy—of Mate r+a€s # rr++sheau n',4 :s Eer�trast-0f €€ k{aeweeF potential in,as;orss-of�w4vasy-sontair}ed4beretn Seatrastor-shalt provide COMMERgE with PFGFnPt WF'tteR notice of each ROt'Ge or claim Of InfFingemen FeGe'ved by the rr,ntr.,..ter with respect t any Mater €5 �e€rvere��+f�er-td« r,� Est COMMERCE g4a11have the rightremoven+. modifyan-tive maFkI 96 nlaGed i R the MateFIGIlo by th GontFa6tof- 7. DISPUTES In the event that a dispute arises under this Agreement. it shall be determined by a Dispute Board in the following manner Each party to this Agreement shall appoint one member to the Dispute Board The members so appointed shall jointly appoint an additional member to the Dispute Board The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43 17 330, in which event the Governor's process will control 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 4 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract 11. RECAPTURE In the event that the Contractor falls to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and Indirect costs of any nature expended in the performance of this contract The Contractor shall retain such records for a period of six (6) years following the date of final payment At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to Inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract, (b) prohibit the Contractor from subcontracting with a particular person or entity, or (c) require the Contractor to rescind or amend a subcontract Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 5 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS or condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to assure fiscal conditions of this Contract In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor's duties Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor's performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e g , cost of the competitive bidding, mailing, advertising and staff time COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract A termination shall be deemed a "Termination for Convenience" if it is determined that the Contractor (1) was not in default, or (2) failure to perform was outside of his or her control, fault or negligence The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition to any other rights and remedies provided by law 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (I) completed work and services for which no separate price is stated, (it) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 6 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall A. Stop work under the contract on the date, and to the extent specified, in the notice, B Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts, D Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, If the contract had been completed, would have been required to be furnished to COMMERCE, F Complete performance of such part of the work as shall not have been terminated by the Authorized Representative, and G Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which the Authorized Representative has or may acquire an interest 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest In COMMERCE upon delivery of such property by the Contractor Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (I) issuance for use of such property in the performance of this contract, or (it) commencement of use of such property In the performance of this contract, or (III) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs A Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract B The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management practices C If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage D The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract All reference to the Contractor under this clause shall also include Contractor's employees, agents or Subcontractors State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 7 GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 8 Attachment A Scope of Work Housing Action Plan RCW 36 70A.600(2) The goal of any such housing plan must be to encourage construction of additional affordable and market rate housing in a greater variety of housing types and at prices that are accessible to a greater variety of incomes. including strategies armed at the for -profit single-family home market The housing action plan should (a) Quantify existing and projected housing needs for all income levels, including extremely low- income households, with documentation of housing and household characteristics, and cost - burdened households, (b) Develop strategies to increase the supply of housing, and variety of housing types, needed to serve the housing needs identified in (a) of this subsection; (c) Analyze population and employment trends, with documentation of projections, (d) Consider strategies to minimize displacement of low-income residents resulting from redevelopment; (e) Review and evaluate the current housing element adopted pursuant to RCW 36.70A.070, including an evaluation of success in attaining planned housing types and units, achievement of goats and policies, and implementation of the schedule of programs and actions, (t) Provide for participation and input from community members. community groups, local builders, local realtors. nonprofit housing advocates. and local religious groups, and (g) Include a schedule of programs and actions to implement the recommendations of the housing action plan Commerce will be monitoring the contracts in May and November of 2020 to review progress in meeting milestones, deliverables and invoicing. Action 1., Develop a Housing Action Plan (Sub -Regional Framework) Steps/ Deliverables Description Start Date End Date Action 1 Develop a Housing Action Plan 11/2019 812020 (Sub -Regional Framework). This Action will include providing a sub -regional housing needs assessment between the partner communities, developing a common approach to housing policies of sub -regional interest, and creating a supportive interactive tool that emonstrates the general impacts of policies on housing supplies in the sub -region Attachment A Step 1 1 Establish schedule for inter-lunsdictional collaborative 1112019 2/2020 meetings between partnering staff representatives to over administration of the Sub -Regional Housing Action Plan Framework, including developing the consultant selection criteria and managing the contract Step 1 2 Hire a consultant utilizing the agreed -upon selection 11/2019 212020 process established in Step 1 1 Step 1 3 Create a consultant scope of work to develop a 2/2020 2/2020 baseline of population, employment, and housing characteristics at the sub -regional level needed to etermine regional and local future housing needs, develop an interactive tool for use in evaluating housing distribution and need, and set broad policy framework for strategies individual cities can explore further in Housing Action Plans. Step 1 4 Implement the scope of work with consultant and 3/2020 8/2020 partner cities Deliverable 1 South King County Housing Action Plan Framework, 813112020 hard copy and online versions Deliverable 2 South King County Housing Market Policy Dashboard 8/31/2020 Tpo1 Action 2: Develop a Housing Action Plan (City of Renton) Steps/ Deliverables Description Start Date End Date Action 2 Develop a Housing Action Plan 1/2020 412021 (City of Renton). Take the results from the Sub - Regional Framework and develop a Housing Action Plan (HAP) that evaluates current housing stock and policies in Renton and recommends changes to address identified housing gaps. Step 2.1 Coordinate a HAP Advisory Committee, consisting of 2/2020 412021 major housing stakeholders in Renton Step 2 2 Implement an engagement process to consult with the 2/2020 4/2021 public about housing issues and inform them of HAP recommendations. This may include focus groups, open houses, online surveys, web materials, etc Step 2 3 Document current and projected housing stock and 3/2020 9/2020 household characteristics in Renton, as needed to supplement the sub -regional framework Attachment A Step 2 4 Identify Renton -specific housing needs and compile 512020 912020 and summarize data and stakeholder input on these issues (residential displacement. aging -in -place, "missing middle" housing, etc ) Deliverable 3 City of Renton Housing Needs Report 9/30/2020 Step 2.5 Evaluate performance of City housing policies and 512020 912020 programs, including the Housing Element of the Comprehensive Plan, to determine priority areas to address in the HAP Step 2.6 Conduct a review of the Renton Municipal Code and 612020 912020 existing zoning's ability to provide for housing needs; recommend changes as needed. Step 2.7 Develop strategic policy and action recommendations, 912020 11/2020 including revisions to existing housing programs, the Renton Municipal Code, and Housing Element of the Comprehensive Plan, as applicable Step 2 8 Develop a proposed implementation plan for the 912020 11/2020 recommendations, including timelines, additional regulatory and process review required, and required Council action. Deliverable 4 Draft Housing Action Plan 1213112020 Step 2 9 Present the HAP for review to City committees, 11/2020 412021 commissions, and Council Step 2 10 Submit the final HAP and all necessary documentation 6/15/2021 o the Department of Commerce. Deliverable 5 dopted City of Renton Housing Action Plan 6/15/2021 Attachment B Budget Deliverables Commerce Funds Deliverable V South King County Housing Acton Plan Sub -Regional Framework (8/31/2020) $10,000 Deliverable 2- South King County Housing Market Policy Dashboard Tool (8/31 /2020) $10,000 Deliverable 3' Renton Housing Needs Report (9130/2020) $20,000 Deliverable 4. Draft City of Renton Housing Action Plan (12/31/2020) $30,000 Deliverable 5- Adopted City of Renton Housing Action Plan (6/15/2021) $30,000 �otal: $100,000 NOTE The final Deliverable for this grant represents thirty percent (30%) of the total grant award and payment is contingent upon submittal of a copy of the final, adopted local action(s)