Loading...
HomeMy WebLinkAboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, May 4, 2020 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Our commitment to an inclusive community that rejects stigma and bias related to COVID-19 - May 4, 2020 b) Public Service Recognition Week - May 2 - 9, 2020 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENTS In response to COVID-19, Councilmembers are attending this meeting remotely. Due to security concerns, the video-conference identification number is not being shared publicly. City Hall is closed so no in-person comments will be accepted, however, residents are encouraged to participate in a variety of ways. 1) Residents may submit comments in advance to cityclerk@rentonwa.gov, 2) Residents may also call-in to 425-430-7171 then enter code 0033665# to listen to the proceedings, 3) Residents may view the proceedings live on Renton’s Channel 21, and 4) Residents may view the proceedings streaming live at http://rentonwa.gov/streaming. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of 4/27/2020. Council Concur b) AB - 2641 Human Resources / Risk Management Department recommends approval of Standard Insurance Company's life insurance rate and coverage amendment, which reduces rates, improves some minor coverage provisions, and extends the service agreement for rate guarantee through 2023. Council Concur c) AB - 2632 Police Department requests authorization to execute an Interlocal Agreement, Memorandum of Understanding, and a Radio End User Service Level Agreement with Puget Sound Emergency Radio Network (PSERN), which implements a new public safety radio system and defines agencies' roles and responsibilities. Refer to Public Safety Committee d) AB - 2638 Police Department requests authorization to execute the Edward Byrne Memorial Justice Assistance (JAG) Program FY2018 Local Solicitation grant agreement, in order to receive up to $30,158 in grant funds to supplement the City's domestic violence victim advocate program. Council Concur e) AB - 2639 Police Department requests authorization to execute the Edward Byrne Memorial Justice Assistance (JAG) Program FY2019 Local Solicitation grant agreement, in order to receive up to $34,341 in grant funds to supplement the City's domestic violence victim advocate program. Council Concur f) AB - 2642 Public Works Administration requests authorization to hire a Wastewater Utility Engineering Manager at salary grade m33, Step E. Refer to Finance Committee g) AB - 2635 Transportation Systems Division requests approval to execute Amendment 1- 20 to LAG-19-001, lease with Rainier Flight Services, LLC, which results in an initial annual economic impact of $22,577.40 by bringing the land rental rate current; and benefits all parties by extending the organization's opportunity to meet construction deadlines. Refer to Transportation (Aviation) Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. 8. LEGISLATION Resolution: a) Resolution No. 4407: 2019/2020 Fee Schedule Update (Approved via 4/27/2020 Finance Committee Report) Ordinance for second and final reading: b) Ordinance No. 5969: Carry Forward/1st Qtr Budget Adjustment (First Reading on 4/27/2020) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 7:00 p.m. - MEETING REMOTELY Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Proclamation Whereas, in 2017, Renton City Council adopted a proclamation affirming our belief that an inclusive community is fundamental in building a supportive community, and promotes mutual respect and appreciation for all people represented within its community; and Whereas, since the outbreak of COVID-19, immigrant and refugee community leaders and civil rights organizations have reported a regional and national increase in bias, harassment, and hate crimes, particularly against Asian American, African American, Hispanic, and other marginalized communities; and Whereas, misinformation about coronavirus propagates fear that hurts people and impairs the ability of our first responders and other city services to provide necessary response to COVID-19; and Whereas, each of us has the ability to promote inclusiveness, celebrate diversity, support all fellow community members, prevent the spread of misinformation, and reject hate and bias in all forms; and Whereas, the City of Renton rejects racially based bias, harassment, and hate crimes due to COVID-19, will not tolerate discrimination of any kind, and denounces all COVID-19-related misnaming, blaming and harassment based on race, ethnicity, physical ability, socio-economic status, gender preference/sexual orientation, age or religion; and Whereas, we ask community members who observe or are experiencing incidents of discrimination, harassment, or hate crimes to call 911 to report the incident, whether it is deemed an emergency or not; Now, therefore, I, Armondo Pavone, Mayor of the City of Renton, do hereby proclaim Our commitment to an inclusive community that rejects stigma and bias related to COVID-19 in the City of Renton, and I urge all Renton residents to treat each other with respect and work together to overcome all expressions of hate and bigotry. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 4th day of May, 2020. _____________________________ Armondo Pavone, Mayor City of Renton, Washington AGENDA ITEM #3. a) \ Armondo Pavone Mayor '9 AGENDA ITEM #3. b) April 27, 2020 REGULAR COUNCIL MEETING MINUTES    CITY OF RENTON  MINUTES ‐ City Council Regular Meeting  7:00 PM ‐ Monday, April 27, 2020  Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way    CALL TO ORDER AND PLEDGE OF ALLEGIANCE    Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM.    ROLL CALL    Councilmembers Present:  Ruth Pérez, Council President  Randy Corman, Council Position No. 1  Angelina Benedetti, Council Position No. 2   Valerie O'Halloran, Council Position No. 3  Ryan McIrvin, Council Position No. 4  Ed Prince, Council Position No. 5  Kim‐Khánh Vǎn, Council Position No. 7  (all Councilmembers attended remotely)   Councilmembers Absent:                           ADMINISTRATIVE STAFF PRESENT    Armondo Pavone, Mayor  Robert Harrison, Chief Administrative Officer  Alex Tuttle, Assistant City Attorney   Jason Seth, City Clerk  Julia Medzegian, Council Liaison  Preeti Shridhar, Deputy Public Affairs Administrator  Chip Vincent, Community & Economic Development Administrator  Ron Straka, Acting Public Works Administrator  Ellen Bradley‐Mak, Human Resources and Risk Management Administrator  Kelly Beymer, Community Services Administrator  (All City staff attended remotely except City Clerk Seth)            AGENDA ITEM #6. a) April 27, 2020 REGULAR COUNCIL MEETING MINUTES  ADMINISTRATIVE REPORT    Chief Administrative Officer Robert Harrison reviewed a written administrative report  summarizing the City’s recent progress towards goals and work programs adopted as part of  its business plan for 2020 and beyond. Items noted were:   To help make every day Earth Day in Renton, the Solid Waste Utility has created a fun  Earth Day Bingo Challenge for all ages that will run through May 4. To share with the  community small changes we can make to take care of the earth, participants can  post their photos and bingo card on social media with #EarthLoveRenton. In addition  to the Earth Day Bingo Challenge, the Earth Day at 50 newsletter from the Utility  Systems Division provides tips and information on conserving resources and saving  money. These items may be found on our website at www.rentonwa.gov/earthday.    The deadline to enter the K‐12 2020 Census art competition is Thursday, April 30! To  enter, create art for census awareness and email a photo of your creation to  rencensus@thevoiceofplanet.com. For more information, visit thevoiceofplanet.com  or call 310‐986‐4280.   You can find information on the city’s website and social media pages regarding the  city’s COVID‐19 response. Additionally, the Mayor’s newsletter is published three  times per week and has the most up‐to‐date information and access to state and  county resources. If you haven’t signed up for the Mayor’s newsletter, you can do so  at http://rentonwa.gov/mnl   Preventative street maintenance will continue to impact traffic and result in  occasional street closures.     AUDIENCE COMMENTS     City Clerk Seth forwarded an email from Ron Jones to Council and the Administration  regarding the collection of sales tax from private sales on places such as Facebook  Marketplace and Craigslist.    CONSENT AGENDA  Items listed on the Consent Agenda were adopted with one motion, following the listing.   a) Approval of Council Meeting minutes of April 20, 2020. Council Concur.   b) AB ‐ 2636 City Clerk submitted the quarterly list of fully executed contracts between 1/1/2020  ‐ 3/31/2020, and a report of agreements expiring between 4/1/2020 – 9/30/2020. None;  Information Only.   c) AB ‐ 2633 Public Works Administration requested authorization to purchase a Ford F‐550  Truck with Terex Hi‐Ranger LT40 Articulating/Telescoping Aerial Device, in the amount of  $154,205, using Sourcewell contract 012418‐TER. The funds for this purchase were included  in the 2019/2020 Biennial Budget. Council Concur.    MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR TO APPROVE  THE CONSENT AGENDA, AS PRESENTED. CARRIED.          AGENDA ITEM #6. a) April 27, 2020 REGULAR COUNCIL MEETING MINUTES  UNFINISHED BUSINESS   a) Finance Committee Chair Prince presented a report concurring in the staff recommendation to  approve the following payments:  1. Accounts Payable – total payment of $7,006,065.44 for vouchers, 382374‐382383,  382396‐382666 payroll benefit withholding vouchers 6251‐6260, 382384‐382395  and one wire transfer.  2. Payroll – total payment of $1,497,958.35 for payroll vouchers which includes 624  direct deposits and 4 checks (03/16/20‐03/31/20 pay period).  3. Kidder Mathews vouchers 6083‐6106 totaling $21,140.79.     MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE  RECOMMENDATION. CARRIED.   b) Finance Committee Chair Prince presented a report concurring in the staff recommendation to  approve an amendment in the 2019/2020 Budget appropriations in the amount of $137,996,543  with the total amended budget to be $845,572,113 for the biennium. The Finance Committee  recommended concurrence in the staff recommendation to approve an amendment in the  2019/2020 Fee Schedule as noted in a redlined version of the attached 2019/2020 Fee Schedule.  The Committee further recommended that the ordinance regarding the 2020 Carry Forward and  1st Quarter Budget Amendment be presented for first reading and that the resolution regarding  the 2019/2020 Fee Schedule be presented for reading and adoption.    MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE  RECOMMENDATION. CARRIED.   c) Planning and Development Committee Chair Corman presented a report regarding the Penney  Lofts project, recommending concurrence in staff’s recommendation that Council:  (1) Waive the application deadline;  (2) Approve the Multi‐Family Housing Property Tax Exemption Agreement that  addresses the terms and conditions for the Penney Lofts project to receive a partial  property tax exemption for 8 years upon completion; and   (3) Authorize the Mayor to execute said agreement in substantially the same form.    MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.    LEGISLATION   Ordinance for first reading:   a) Ordinance No. 5969:  An ordinance was read amending the City of Renton fiscal years  2019/2020 Biennial Budget as adopted by Ordinance No. 5898, in the amount of  $137,996,543.    MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL REFER THE ORDINANCE  FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.    NEW BUSINESS   Please see the attached Council Committee Meeting Calendar.    Councilmember Vǎn requested a resolution be drafted similar to the one the City of Redmond  adopted, therefore, it was    AGENDA ITEM #6. a) April 27, 2020 REGULAR COUNCIL MEETING MINUTES   MOVED BY VǍN, SECONDED BY PRINCE, COUNCIL REFER THE MATTER OF DOING  A RESOLUTION, SIMILAR TO THE CITY OF REDMOND, REGARDING COVID‐19 AND  BIAS AND STIGMA TO THE ADMINISTRATION. **    Discussion ensued clarifying that African American and Latino communities would be  included; clarifying that undocumented workers had not been asked to show paperwork in  Renton, however, some African Americans had been discriminated against for wearing masks  in public; debating the merits of adopting a resolution versus a proclamation and   acknowledging that the Administration could make that determination; and determining that  although it was not necessary to re‐visit every past policy decision Council had made, it was  generally acceptable to reemphasize the City’s shared values at times. **MOTION CARRIED.    ADJOURNMENT    MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED.   TIME: 7:33 P.M.                          Jason A. Seth, MMC, City Clerk            Jason Seth, Recorder 27 Apr 2020   AGENDA ITEM #6. a) Council Committee Meeting Calendar April 27, 2020 May 4, 2020 Monday 4:30 PM Community Services Committee, Chair Văn - Videoconference 1. Summer Recreation Update CANCELLED Transportation Committee, Chair McIrvin 5:15 PM Committee of the Whole, Chair Pérez – Videoconference 1. Affordable Housing Update 2. Civic Core and Downtown Update 3. Renton Municipal Arts Commission Update 7:00 PM City Council Meeting, Chair Pérez – Videoconference AGENDA ITEM #6. a) AB - 2641 City Council Regular Meeting - 04 May 2020 SUBJECT/TITLE: Approval of amended life insurance rates and coverage for 2020 - 2023, with The Standard Life Insurance Company RECOMMENDED ACTION: Council Concur DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT: Ellen Bradley-Mak, Administrator EXT.: X7657 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: The city's current life insurance service agreement with The Standard ends December 31, 2020. After cleaning up some procedural issues, The Standard agreed to reduce their rates, improve some minor coverage provisions, and extend the length of the service agreement for rate guarantee (length of time that they can’t increase the city's rates) through 2023. Details of rate and coverage changes are provided in the attached Amendment request. The pending contract issued by The Standard will be effective May 1, 2020. EXHIBITS: A. Request for Group Insurance Amendment STAFF RECOMMENDATION: Approve The Standard's life insurance rate and coverage amendment, effective May 1, 2020, through 2023, and adjust employer-paid rates retroactively according to the final contract. AGENDA ITEM #6. b) Standard Online Amendment Request 1 of 2 4/16/2020 2:33 PM Request for Group Insurance Amendment Standard Insurance Company 900 SW Fifth Avenue Portland, OR 97204-1282 Employee Benefits Consultant: David Tappan Employee Benefits Service Representative: Michele Scaglia Employee Benefits Sales and Service Office: Seattle Policyholder: City of Renton Group Number: 648039 As an authorized representative of the Employer, I request that Standard Insurance Company (“The Standard”) amend the above Employer’s coverage under the Group Policy to make the following change(s): Life: Remove Evidence of Insurability requirement for Dependent Life late enrollees Increase Additional Life Guarantee Issue to $200K, for newly eligible Members Long Term Disability: Remove Prudent Person Language from Pre-Ex Revise LTD Member Definition to: 1. A regular non-bargaining employee in pay grade: m, n or e, including the elected Mayor and Judges, but not Councilmembers; 2. A regular employee in pay grade: a or pn, who is eligible for membership in AFSCME or the Police Non-Commissioned Guild. Revise LTD Class Definitions to: Class 1: Employees not represented by a bargaining unit, including the elected Mayor and Judges, but not Councilmembers. Class 2: Employees represented by AFSCME or Police Non-Commissioned Guild. Rates: Basic Life, Classes 1 and 3: $0.06 (from $0.09) Basic Life, Class 2: $0.79 (no change) AD&D: $0.025 (from $0.030) Dependent Life: $0.31 (no change) Additional Life EE/SP/CH: Rates vary (no changes) LTD: 0.29% of Insured Earnings (from .415%) Rate Guarantee all coverages: January 1, 2023 I request that the amendment become effective on 05/01/2020. I understand that the amendment will not become effective unless approved and issued by The Standard. I request that the amendment be approved by The Standard subject to The Standard’s usual underwriting requirements, including, if applicable, Evidence of Insurability or a Pre-existing Condition provision. AGENDA ITEM #6. b) Standard Online Amendment Request 2 of 2 4/16/2020 2:33 PM I understand that the amendment, if approved by The Standard, will be issued in the policy language customarily used by The Standard. I understand that any increase in Insurance for a Member who is not Actively At Work all day on the Member’s last regular work day before the scheduled effective date of the amendment will be deferred until the first day after the Member completes one full day of Active Work. I request that the amendment, if approved and issued by The Standard, become effective by its terms without any further acceptance by the Employer, and that a copy of this Request for Group Insurance Amendment form be attached to and made a part of the amendment. Sign Name: Title: \s1\\t1\ Authorized Representative Print Name: Date: \n1\\d1\ AGENDA ITEM #6. b) AB - 2632 City Council Regular Meeting - 04 May 2020 SUBJECT/TITLE: Puget Sound Emergency Radio Network (PSERN) RECOMMENDED ACTION: Refer to Public Safety Committee DEPARTMENT: Police Department STAFF CONTACT: Kevin Keyes, Deputy Chief EXT.: 7597 FISCAL IMPACT SUMMARY: The City of Renton is seeking to take part in the implementation of the Puget Sound Emergency Radio Network (PSERN). PSERN and its board do not exist until the separate interlocal agreement (ILA) is finalized. That IL A delegates all decisions regarding funding of PSERN to the PSERN board. Currently, the Service Level Agreement (SLA) defers to the PSERN board to set rates. Although there is no dollar value, staff believes this SLA needs to be approved by Council due to the assumption that the value of the equipment the City is agreeing to pay for, over the open-ended term of the SLA, exceeds the Mayor’s $100,000 contracting authority. King County is the other party to this SLA. In 2015, the parties entered the attach ed implementation ILA to plan for the creation of a stand-alone PSERN entity. The 2015 implementation ILA did not itself create a new PSERN entity, but the attached operating ILA will create a new entity. SUMMARY OF ACTION: Valley Com is responsible for the ownership, operation, and maintenance of various elements in the current King County Emergency Radio Communications System (KCERCS), a voice radio system that has been in existence since 1993. Valley Com, King County, the city of Seattle, and the Eastside Public Safety Communications Agency (EPSCA) determined that it is in the public interest to implement a new public safety radio system, the Puget Sound Emergency Radio Network (PSERN). The operating entity will have f our voting representatives on a board of directors – one from each of the following four groups – King County, Seattle, Valley Com cities, and Eastside Public Safety Communications Agency cities. The costs of implementing the PSERN system are financed through a funding measure approved by voters at the April 2015 election, and the above-mentioned parties then executed a separate implementation agreement (“Implementation Period ILA”) that designated King County to be the lead agency to plan, procure, finance, and implement the PSERN system with the oversight of a joint board established pursuant to the Implementation Period ILA. The Implementation Period ILA contemplates creation of a new separate governmental agency under RCW 39.34.030(3)(b) that is organized through an interlocal agreement as a non-profit corporation under the Interlocal Cooperation Act (Operator ILA). Once formed, this agency will assume the ownership and control of PSERN during its useful life. AGENDA ITEM #6. c) Under the Operator ILA, Section 4.2.1.4, the Valley Com member cities representative will be selected from one mayor or city manager or his/her designee representing the cities of Auburn, Federal Way, Kent, Renton, and Tukwila. The Operator ILA also provides that the Valley Com member cit ies retain the right to determine who will represent them on the PSERN Board of Directors. Thus, the ILA establishes an entity to manage the system and establishes a board to oversee the entity. The purpose of the MOU is to designate the manner in which the five Valley Com member cities will select its representative and governs how the current Valley Com cities will manage their shared vote on the PSERN Operating Board of Directors. The end user agreement is required of all users, not just those who are party to the ILA. It governs the use of the PSERN system/equipment. EXHIBITS: A. ILA B. MOU C. End User Agreement D. Resolution STAFF RECOMMENDATION: Authorize the Mayor to sign the Interlocal Agreement, the MOU, and the Radio End User Service Level Agreement AGENDA ITEM #6. c) Page 1 PUGET SOUND EMERGENCY RADIO NETWORK OPERATOR INTERLOCAL COOPERATION AGREEMENT This Puget Sound Emergency Radio Network Operator Interlocal Cooperation Agreement (“Agreement”) is entered into pursuant to chapter 39.34 RCW (the “Interlocal Cooperation Act”) by and among King County and the cities of Auburn, Bellevue, Federal Way, Issaquah, Kent, Kirkland, Mercer Island, Redmond, Renton, Seattle, and Tukwila, each a political subdivision or municipal corporation of the State of Washington (individually, a "Party" and collectively, the "Parties"). RECITALS A. The Parties, under various interlocal agreements, have been responsible for the ownership, operation and maintenance of various elements in the current King County Emergency Radio Communications System (KCERCS), a voice radio system that is nearly twenty years old and is increasingly unsupported by the supplier of the system’s equipment, software and related repairs. B. The Parties determined that it is in the public interest that a new public safety radio system be implemented that will provide public safety agencies and other user groups in the region with improved coverage and capacity, as well as uniformly high- quality emergency radio communications. Said new system is referred to herein as the “Puget Sound Emergency Radio Network System” or “PSERN System.” C. The costs of implementing the PSERN System are financed through a funding measure approved by voters at the April 2015 election. D. The Parties executed a separate agreement (“Implementation Period ILA”) that designates King County to act as the lead agency for planning, procurement, financing and implementation of the PSERN System with the oversight of a Joint Board established pursuant to the Implementation Period ILA. E. The Implementation Period ILA contemplates that the Parties will create a new separate governmental agency under RCW 39.34.030(3)(b) that is organized as a non- profit corporation under Chapter 24.06 RCW as authorized by the Interlocal Cooperation Act to assume the ownership and control of the PSERN System following Full System Acceptance and be responsible for the ownership, operations, maintenance, management and on-going upgrading/replacing of the PSERN System during its useful life. F. The purpose of this Agreement is to create the new governmental agency to be known as the “PSERN Operator” and establish the terms for governance of the PSERN Operator and the terms under which the PSERN Operator will undertake the ownership, operations, maintenance, management and on-going upgrading/replacing of the PSERN System. NOW, THEREFORE, in consideration of the mutual promises, benefits and covenants contained herein and other valuable consideration, the sufficiency of which is hereby acknowledged, the Parties agree to the above Recitals and the following: AGENDA ITEM #6. c) Page 2 1.0 RULES OF CONSTRUCTION AND DEFINITIONS 1.1 Rules of Construction 1.1.1 Unless the context requires otherwise, the singular form of a word shall also mean and include the plural (and vice versa), and the masculine gender shall also mean and include the feminine and neutral genders (and vice versa). 1.1.2 References to statutes or regulations include all current and future statutory or regulatory provisions consolidating, amending or replacing the statute or regulation referred to. 1.1.3 References to sections, exhibits, attachments or appendices to this Agreement and references to articles or sections followed by a number shall be deemed to include all subarticles, subsections, subclauses, subparagraphs and other divisions bearing the same number as a prefix. 1.1.4 The words “including,” “includes” and “include” shall be deemed to be followed by the words “without limitation.” 1.1.5 The words “shall” or “will” shall be deemed to require mandatory action. 1.1.6 Words such as “herein,” “hereof” and “hereunder” are not limited to the specific provision within which such words appear but shall refer to the entire Agreement taken as a whole. 1.1.7 Words such as “person” or “party” shall be deemed to include individuals, political subdivisions, governmental agencies, associations, firms, companies, corporations, partnerships, and joint ventures. 1.1.8 References to “days” shall mean calendar days unless expressly stated to be “Business Days.” If the due date for a task, payment, or any other requirement falls on a Saturday, Sunday or holiday observed by King County, the due date shall be deemed to be the next Business Day. 1.1.9 The headings and captions inserted into this Agreement are for convenience of reference only and in no way define, limit, or otherwise describe the scope or intent of this Agreement, or any provision hereof, or in any way affect the interpretation of this Agreement. 1.1.10 This Agreement was negotiated and prepared by the Parties and their respective attorneys. The Parties acknowledge and agree that the rule of construction that an ambiguous contract should be construed against the drafter shall not be applied in any construction or interpretation of this Agreement. 1.2 Definitions AGENDA ITEM #6. c) Page 3 Words and terms used in this Agreement and not otherwise defined herein (including in the recitals which are hereby incorporated into this Agreement by this reference) shall be given their ordinary and usual meanings or their well-known technical industry meanings except that the following terms are defined for this Agreement as follows: 1.2.1 Board of Directors or Board means the board described in Section 4.0 of this Agreement and shall be the governing body of the PSERN Operator. 1.2.2 Agreement means this Puget Sound Emergency Radio Network Operator Interlocal Cooperation Agreement, as it may hereafter be amended or modified from time to time, together with all exhibits and appendices hereto, as they may hereafter be amended or modified. 1.2.3 Consolidated Service Area means those geographic areas of King County, Pierce County and Snohomish County, Washington, previously served by the emergency radio networks of King County, the City of Seattle, EPSCA and Valley Com, and which areas are to be prospectively served by the PSERN System. The Consolidated Service Area shall also include those other geographic areas that are added to the area served by the PSERN System as expanded in accordance with action of the Board of Directors. 1.2.4 Director means a person designated as a member of the Board of Directors pursuant to Section 4.2 of this Agreement. 1.2.5 Dispatch Center means an organization that has entered into an agreement with King County or the PSERN Operator for console service on the PSERN System. 1.2.6 EPSCA means the Eastside Public Safety Communications Agency, formed pursuant to chapters 39.34 and 24.06 RCW, created by the cities of Bellevue, Issaquah, Kirkland, Mercer Island and Redmond, or its successor agency. 1.2.7 Executive Director means the chief executive officer for the PSERN Operator appointed by and serving at the pleasure of the Board of Directors. 1.2.8 Full System Acceptance or FSA means the determination issued to the PSERN System Contractor upon the Contractor satisfactorily completing the final system development phase milestone pursuant to King County Contract No. 5729347 (Contract for the Design, Development, Implementation, Testing and On- Going Support, Maintenance and Upgrade of the Puget Sound Emergency Radio System, executed on December 17, 2014). 1.2.9 KCERS means the King County Emergency Radio Communication System. 1.2.10 Operations Period means the period that commences with the first full month after FSA and continuing through the life of the PSERN System. AGENDA ITEM #6. c) Page 4 1.2.11 PSERN Transitional Employee means an individual: (1) who, at the time of FSA, is employed by King County, the City of Seattle, EPSCA, or ValleyCom in a management, administration, finance, operations, and/or maintenance position for a subregion of KCERCS; (2) whose employment with King County, the City of Seattle, EPSCA, or ValleyCom will be eliminated as a direct result of the PSERN project; and (3) who will not be hired by the PSERN Operator in a comparable capacity because the PSERN Operator has no or fewer comparable positions. 1.2.12 Puget Sound Emergency Radio Network Operator or PSERN Operator means the governmental agency formed under this Agreement and RCW 39.34.030(3)(b) that is organized as a nonprofit corporation under chapter 24.06 RCW as authorized by the Interlocal Cooperation Act for the purpose of owning, operating, maintaining, managing and ongoing upgrading/replacing of the PSERN System during the Operations Period. 1.2.13 Puget Sound Emergency Radio Network System or PSERN System means the land mobile radio system constructed under the Implementation Period ILA. It also means all equipment, software, and other work deployed during the Operations Period to provide public safety communication service(s) or an addition to an existing infrastructure during the Operations Period to provide new or additional public safety communication service(s). 1.2.14 System means an infrastructure that is deployed to provide public safety communication service(s) or an addition to an existing infrastructure to provide new or additional public safety communication service(s). 1.2.15 Service Rate means the rate or rates charged to User Agencies in accordance with the Rate Model at Exhibit A, or as it may be amended by action of the Board of Directors. 1.2.16 Services means voice, data, video, or other communication services provided to User Agencies and Dispatch Centers through an agreement with King County or the PSERN Operator. 1.2.17 User Agency means an entity that is authorized under an agreement with King County or the PSERN Operator to register and use a radio or other device on the PSERN System. 1.2.18 Valley Communications Center or Valley Com means the Governmental Administrative Agency formed by interlocal agreement under Chapter 39.34 RCW, created by the cities of Auburn, Federal Way, Kent, Renton, and Tukwila. 2.0 DURATION OF AGREEMENT This Agreement shall be effective on the date it is last signed by an authorized representative of each the Parties and is filed and/or posted as provided in Section 15.2 ("Effective Date"). This Agreement shall remain in effect until terminated as provided in Section 12.0. AGENDA ITEM #6. c) Page 5 3.0 PURPOSE OF THE AGREEMENT; FINANCING; SERVICES The purpose of this Agreement is to provide communication Services throughout the Operations Period to User Agencies and any other agencies permitted to be licensed in the 800 MHz Public Safety Radio Spectrum pursuant to 47 C.F.R. Part 90 that are within the boundaries of the Consolidated Service Area. To effectuate this purpose, the Parties hereby create a governmental administrative agency called the “Puget Sound Emergency Radio Network Operator”. The Parties each assign to the PSERN Operator the responsibility of owning, operating, maintaining, managing and ongoing upgrading/replacing of the PSERN System during the Operations Period as permitted by the Interlocal Cooperation Act. The PSERN Operator shall be formed pursuant to RCW 39.34.030(3)(b) and shall be organized as a nonprofit corporation under chapter 24.06 RCW. The Parties hereto acknowledge and agree that each is executing this Agreement in order to facilitiate the creation of the PSERN Operator as a separate governmental administrative agency pursuant to the Interlocal Cooperation Act and not a “joint board” within the meaning of RCW 39.34.030(4)(a). All debts, obligations and liabilities incurred by the PSERN Operator shall be satisfied exclusively from the assets and properties of the PSERN Operator and no creditor or other person shall have any right of action against the Parties hereto, the User Agencies or any other public or private entity or agency on account of any debts, obligations, or liabilities of the PSERN Operator unless explicitly agreed to in writing by the Party hereto, the User Agency, or such entity or agency. The expenses of the PSERN Operator shall be financed through a funding measure approved by voters at the April 2015 election and with user fees (Service Rates) to be assessed against and paid by all User Agencies. It is the intent of the Parties that Service Rates be computed as provided in Exhibit A and be set to cover all operating expenses of the PSERN Operator, unless otherwise directed by the Board of Directors. This Agreement shall not obligate the Parties to incur debt on behalf of the PSERN Operator. Each Party’s financial obligations to PSERN shall be limited to payment of Service Rates unless otherwise agreed upon in writing. The PSERN Operator shall have the responsibility and authority for providing communication Services as provided in this Agreement, including but not limited to owning, operating, maintaining, managing and ongoing upgrading/replacing of the PSERN System during the Operations Period and all related incidental radio communications functions. 4.0 BOARD OF DIRECTORS 4.1 Creation of Board of Directors The PSERN Operator shall be governed by a Board of Directors that is hereby created pursuant to the Interlocal Cooperation Act and chapter 24.06 RCW that shall act in the best interests of PSERN and in furtherance of the purpose of this Agreement. The Board’s AGENDA ITEM #6. c) Page 6 composition, powers, responsibilities, quorum and meeting requirements shall be included in the PSERN Operator’s articles of incorporation or bylaws. 4.2 Composition of the Board of Directors 4.2.1 The Board of Directors shall be composed of the four following voting members: 4.2.1.1 the King County executive, or a designee of the executive approved by the King County council; 4.2.1.2 the City of Seattle mayor, or his/her designee; 4.2.1.3 one mayor or city manager or his/her designee representing the Cities of Bellevue, Issaquah, Kirkland, Mercer Island and Redmond (the “EPSCA Cities”); and 4.2.1.4 one mayor or city manager or his/her designee representing the Cities of Auburn, Federal Way, Kent, Renton and Tukwila (the “Valley Com Cities”). 4.2.2 The Board of Directors shall also include two nonvoting members to comment and participate in discussions but who are not entitled to vote on any matter. One nonvoting member shall be appointed by the King County Police Chiefs Association and one member selected jointly by the King County Fire Commissioners Association and the King County Fire Chiefs Association. 4.2.3 An authorized representative of King County, the City of Seattle, the Valley Com Cities and the EPSCA Cities shall provide written notice of its initial Board of Directors member and alternate member to the Chair of the Joint Board established under the Implementation Period ILA. Thereafter, notice of a change to a Party’s Board of Directors member or alternate shall be effective upon delivery of written notice to the Chair of the Board of Directors. The notice shall include the name and contact information for the new member or alternate. 4.2.4 An authorized representative of King County, the City of Seattle, the Valley Com Cities and the EPSCA Cities shall promptly replace any vacancy in its Board of Directors member or alternate and may, at any time, replace its Board of Directors member or alternate by giving notice as provided in Section 4.2.3. If the County or the City of Seattle fails to fill a vacancy for its Board of Directors member and alternate, its chief executive officer or his/her designee shall attend all meetings until one of the vacancies is filled. If one of the groups of cities listed in Sections 4.2.1.3 or 4.2.1.4 fails to fill a vacancy for its Board of Directors member and alternate, then the chief executive officer or his/her designee of one of the cities in that group shall attend all meetings until one of the vacancies is filled. 4.2.5 The officers of the PSERN Operator shall consist of a Chair, Vice Chair, a Secretary, a Treasurer and such other officers and assistant officers as may be deemed necessary and set forth in the bylaws. Any two or more offices may be AGENDA ITEM #6. c) Page 7 held by the same person, except the offices of Chair and Secretary. The officers shall be elected from among the voting members of the Board. The Chair shall preside at the meetings of the Board of Directors. The Vice Chair shall serve in the absence of the Chair. 4.3 Quorum and Meeting Procedures 4.3.1 A quorum for a meeting of the Board of Directors shall be all four of the Board members who have voting authority. Action by the Board of Directors shall require the affirmative vote of all four voting Board members, except as provided otherwise in this Agreement. 4.3.2 Any Board of Directors member who has voting authority may request that a vote on a measure be deferred until the next meeting. The measure shall then be deferred for one meeting unless the other three voting members find either that there is an emergency requiring that the vote be taken at the originally scheduled meeting or that a delay would likely result in harm to the public, User Agencies or the PSERN Operator. A vote on the same measure shall not be deferred a second time without the concurrence of the majority of the Board of Directors’ voting members. 4.3.3 The Board of Directors shall establish bylaws and procedures for its operations and meetings including setting a regular meeting schedule and location, providing for the scheduling of special and emergency meetings, and providing for attendance by telephone or other electronic voice communication. 4.3.4 The regular meeting schedule shall be established by the Board of Directors, with a minimum of two meetings being held each calendar year. Special or emergency meetings may be called by the Chair or by at least two voting members of the Board. 4.3.5 The first meeting of the Board of Directors will be held as soon as practicable and necessary to begin operations of the PSERN Operator. The members described in Section 4.2.3 shall attend the meeting and shall elect a Chair and Vice Chair to serve a term that will begin upon election and extend through the remainder of that calendar year and the calendar year immediately following. Thereafter, the Board of Directors shall elect a Chair and Vice Chair at the final meeting of each year to allow each to serve a two-year term that will begin on January 1 of the following year. 4.3.6 The Board of Directors shall hold an annual meeting to coincide with the first regular meeting each year. During the annual meeting, the Executive Director shall report on the state of the PSERN Operator. 4.3.7 The Board of Directors shall take actions by vote and each voting Board member shall be entitled to one vote. All votes shall have equal weight in the decision-making process. Any voting Board member may call for a vote on an issue. Meetings shall be conducted according to the most recent edition of Robert’s Revised Rules of Order unless otherwise directed by the Board of Directors. AGENDA ITEM #6. c) Page 8 4.3.8 Board members must be present at a meeting to vote and may not vote by proxy, provided that, if provided for in the bylaws, a member may participate in Board meetings and may vote on Board issues via telephone or other electronic voice communication. 4.3.9 The Board of Directors shall comply with applicable requirements of the Washington State Open Public Meetings Act, Chapter 42.30 RCW. 4.3.10 An alternate attending Board of Directors meetings on behalf of a regular member of the Board shall be considered to be a member for purposes of that meeting and entitled to exercise all rights of the member to participate in such meetings, including participating in discussion, making motions, and voting on matters coming before the Board. 4.3.11 Notwithstanding any other provision in this Agreement, the Board of Directors may take action by three affirmative votes when each of the following conditions is met: (1) a matter has been identified for action in the notice or proposed agenda for at least two meetings in a row, and (2) both meetings were regularly scheduled meetings or properly notified and scheduled special meetings in accordance with the bylaws and RCW 42.30, and (3) the same voting member failed to attend both meetings and failed to send an alternate. In this event, for this one action item only, a quorum of the Board of Directors will consist of three members. 4.4 Board of Directors Actions The PSERN Operator, through its Board of Directors, shall have all powers allowed by law for interlocal agencies created under RCW 39.34.030 and chapter 24.06 RCW, as they now exist or may hereafter be amended, and as authorized, amended, or removed by the Board of Directors, as provided for in this Agreement, and including but not limited to the following: a. Amend this Agreement, subject to Section 15.13; b. Establish committees and advisory groups to perform activities related to the PSERN System; c. Adopt and amend budgets and approve expenditures; d. Adopt and amend policies and bylaws for the administration and regulation of the PSERN Operator; e. Adopt and amend purchasing and contracting policies consistent with state law; f. Direct and supervise the activities of the Operating Board; g. Direct the activities of the Executive Director; AGENDA ITEM #6. c) Page 9 h. If the Board determines that the Executive Director will be directly hired as an employee of the PSERN Operator, then the Board shall hire, set the compensation for, and be authorized to terminate the employment of the Executive Director. i. If the Board determines that the Executive Director will be a contracted employee from another governmental agency, the Board will contract for an “at will” employee approved by the Board and who may be terminated from the position by a unanimous vote by the Board. j. Evaluate the Executive Director's performance and give the Executive Director a written evaluation of his or her performance at least annually; k. Establish a fund or special fund or funds as authorized by RCW 39.34.030; l. Establish Service Rates in accordance with Exhibit A or any amendments thereto; m. Review and amend terms of use for User Agencies, as necessary; n. Conduct regular and special meetings; o. Approve PSERN operation and maintenance standards; p. Determine the Services the PSERN Operator shall offer and the terms under which they will be offered; q. Approve agreements with third parties; r. Incur financial obligations in the name of the PSERN Operator to make purchases or contracts for Services to implement the purposes of this Agreement; provided, however, nothing in this Agreement shall authorize the PSERN Operator to issue bonds or incur indebtedness in the name of any Party hereto or that shall be considered a debt or a guarantee of any Party hereto without its express written consent; s. Purchase, take, receive, lease, take by gift, or otherwise acquire, own, hold, improve, use and otherwise deal in and with real or personal property, or any interest therein, in the name of the PSERN Operator; t. Sell, convey, mortgage, pledge, lease, exchange, transfer, and otherwise dispose of all of its real or personal property, or any interest therein, and assets; u. Sue and be sued, complain and defend, in all courts of competent jurisdiction; v. Hold licenses for radio frequencies; AGENDA ITEM #6. c) Page 10 w. Recommend action to the legislative bodies of the Parties and User Agencies; w. Delegate the Board of Directors' authority under this Agreement subject to any applicable law and to such limitations and conditions as the Board of Directors may establish; x. Enter into agreements with other agencies to accomplish tasks for the PSERN Operator such as agreements for services such as procurement and property leasing; y. Contract for staff through agreements with other agencies that specify the employment policies, compensations amounts, and supervisory structure that will apply to such staff; z. Exercise any powers necessary to further the goals and purposes of this Agreement that are consistent with the powers of the Parties; aa. Add parties to this Agreement and concurrently amend the membership of the Board of Directors, subject to the limitations of Section 15.13; bb. Take necessary actions to prepare and plan for a public safety radio system(s) to succeed the PSERN System; cc. To the extent permitted by law, accept loans or grants of funds from any federal, state, local or private agencies and receive and distribute funds; and dd. The PSERN Operator shall have no power to levy taxes. 4.5 Impasse Resolution Procedure 4.5.1 If a matter requiring Board action is moved at a Board of Directors meeting but fails for lack of a unanimous vote by all four (4) Directors, a voting Director may submit written notice of an impasse to the other Directors and the Executive Director. The notice shall include a statement of the action being sought and the history of any Board deliberation or vote(s) on the matter. 4.5.2 Within seven (7) days of receipt of a notice of impasse, the Board Chair shall designate a mediator to assist the Board in resolving the impasse. The mediator shall be experienced in resolving disputes among public sector and/or nonprofit agencies and may not be an employee or consultant of any of the Parties, unless otherwise agreed to by the Parties. 4.5.3 The Parties agree that it is essential to the success of the PSERN System that any impasse be resolved as quickly as possible and accordingly agree to instruct their respective Directors to cooperate with the mediator in good faith, including expediting responses to any mediator requests for information and discussion. AGENDA ITEM #6. c) Page 11 4.5.4 The mediator shall promptly investigate the impasse and the respective positions of the voting Directors. The mediator may recommend one or more non- binding alternatives for resolving the impasse. Regardless of the outcome of the mediation, the cost of the mediator’s fees and expenses shall be divided into four equal parts to be paid by (1) the County, (2) the City, (3) the EPSCA Cities and the (4) Valley Com Cities. The EPSCA Cities and Valley Com Cities shall each be responsible for apportioning their one quarter share of the costs among their members and for informing the PSERN Operator of the apportionment. The PSERN Operator shall pay the mediator and invoice each Party for its share. Each Party shall pay the PSERN Operator within thirty (30) days of the Party’s receipt of the invoice. 4.5.5 If the impasse is not resolved within ten (10) days of the mediator providing his/her recommendation(s), the Elected Executives Committee (EEC) shall meet with the Board of Directors to attempt to resolve the impasse. The EEC shall be composed of the King County Executive; the Mayor of the City of Seattle; one elected official designated by the EPSCA Cities; and one elected office designated by the Valley Com Cities. The Board of Directors and the EEC shall convene to consider the matter and attempt to reach a resolution, which may include re- submitting the matter for a Board of Directors vote, not later than twenty (20) days after the date the mediator provided his/her recommendation(s). 5.0 OPERATING BOARD The Board of Directors will create an Operating Board of PSERN System User Agencies, which will include at least one fire commissioner as a member, to provide advice and perform other duties as deemed appropriate by the Board of Directors. The obligation to create and maintain an Operating Board shall be included in the PSERN Operator’s articles of incorporation or bylaws. 6.0 EXECUTIVE DIRECTOR If the Executive Director is directly hired as an employee of the PSERN Operator, the Board shall be responsible for the appointment and termination of the Executive Director. If the Board enters into an agreement with another governmental agency to contract for an Executive Director, the agreement shall give the Board the authority to appoint the Executive Director and to terminate the Executive Director from his/her position. The Executive Director shall report to the Board of Directors and shallregularly advise the Board on matters related to the operation and functions of the PSERN System and the PSERN Operator, including proposed budgets, financial and liability issues, and all other appropriate matters related to the PSERN System and the PSERN Operator. The Executive Director may also request assistance from the Operating Board to address tasks calling for technical and user-related expertise. 6.1 Executive Director Duties The Executive Director shall: AGENDA ITEM #6. c) Page 12 a. Manage the PSERN Operator’s day-to-day activities consistent with applicable policies, procedures, and standards; b. Retain appropriate PSERN Operator staff either through the direct hire of such staff or through an agreement with an agency to provide such staff; c. Hire, evaluate, supervise, discipline, and terminate staff in compliance with applicable budget, policies, procedures, agreements and standards; d. Propose and administer Annual Budgets including a contingency; e. Consistent with applicable budget and procurement policies adopted by the Board, approve expenditures and sign contracts in amounts as established by the Board of Directors without additional approval of the Board of Directors; f. Track the performance of PSERN systems and Services; g. Provide support to the Board of Directors; h. Recommend policies, procedures, and standards, and changes thereto, including without limitation policies governing the procurement of goods, services, public works and improvements, staffing and emergency responses; i. Provide written monthly reports to the Board of Directors describing the PSERN Operator’s budget status, PSERN System performance against targets, partial or full PSERN System outages, purchases equal to or greater than $10,000, and usage statistics; j. Maintain and manage records in accordance with applicable state and federal laws and regulations; k. Prepare an annual report for the PSERN Operator as required by RCW 23.95.255; and l. Perform other duties as assigned by the Board of Directors. 6.2 Qualifications and Status of the Executive Director The Executive Director shall have experience or comparable equivalent skills in the technical, financial and administrative fields of public safety radio and his or her appointment shall be on the basis of merit only. If the Executive Director is directly hired by the PSERN Operator, he/she will serve in an “at will” position that may not be modified by any PSERN Agency policy, rule, or regulation regarding discipline or termination of PSERN Agency employees, and accordingly, the Executive Director may only be terminated from his or her position by the Board of Directors. 7.0 EMERGENCY PROCEDURES AGENDA ITEM #6. c) Page 13 In the case of an emergency, the Executive Director shall have the authority to issue a determination of emergency under applicable law. The Executive Director shall communicate to the Board of Directors each decision made pursuant to any emergency determination as soon as reasonably possible and shall issue a written finding of the existence of the emergency no later than two weeks following the award of any contract executed pursuant to the emergency determination. 8.0 PSERN OPERATOR EMPLOYMENT 8.1 Employees Generally The Board of Directors shall require the PSERN Operator to comply with all applicable federal, state and local laws, ordinances and regulations pertaining to all current and future employees. In addition, the PSERN Operator shall be an equal opportunity employer and make reasonable efforts to maintain a diverse work force. 8.2. Employment of Current Regular Employees 8.2.1 Offer of Employment 8.2.1.1 As of the Effective Date of this Agreement, there are 3.0 FTE City of Seattle employees and 8.0 FTE King County employees who are employed to primarily work on KCERCS infrastructure and whose job duties will be assumed by the PSERN Operator after FSA (“Qualified Employees”). It is the intention of the Parties that each of those Qualified Employees have the option of working for the PSERN Operator and that the PSERN Operator and the County and City of Seattle will work cooperatively to transition the employees who accept such option to work for the PSERN Operator on a schedule that does not adversely impact public safety functions prior to FSA. 8.2.1.2 Directly Hired Employees If the Board of Directors determines that PSERN Operator staff shall be directly hired by the PSERN Operator and to implement the intent of Section 8.2.1., then no later than the date to be set by the Board of Directors, the PSERN Operator will offer employment to each of the Qualified Employees for similar employment with the PSERN Operator. The offer shall remain open for no more than thirty (30) days unless otherwise determined by the Board of Directors. Each Qualified Employee who accepts the offer shall become a “Transferring Employee.” The PSERN Executive Director shall use best efforts to ensure each Transferring Employee a smooth and prompt transition to employment with the PSERN Operator. The Board of Directors shall require the PSERN Operator to use its best efforts to offer the Transferring Employees opportunities for professional advancement and a package of employee benefits that are similar to the AGENDA ITEM #6. c) Page 14 opportunities and benefits available to the Transferring Employees at their current agency at the time of transition to PSERN employment. 8.2.1.3 Agency-Provided Employees If the Board of Directors determines that PSERN Operator staff will be contracted for through an agreement with another governmental agency, then no later than the date set by the Board of Directors, the agency providing such staff will offer employment to each of the Qualified Employees for similar employment with the agency for PSERN Operator work. The offer shall remain open for no more than thirty (30) days unless otherwise determined by the agency providing the PSERN Operator staff. Each Qualified Employee who accepts the offer shall become an “Agency Employee.” The agency providing PSERN Operator staff shall use best efforts to ensure each Agency Employee a smooth and prompt transition to employment with the agency and work for the PSERN Operator. 8.2.2 Retirement Benefits If the Board of Directors determines that PSERN Operator staff shall be directly hired, then the PSERN Operator will participate in the Public Employees’ Retirement System (PERS) and will offer PERS retirement benefits through the Washington State Department of Retirement Systems to Transferring Employees and Transitional Employees. 8.3 Temporary Employment of PSERN Transitional Employees 8.3.1 Any PSERN Transitional Employee who requests temporary employment with the PSERN Operator shall be employed as a temporary employee by the PSERN Operator or if the PSERN Operator does not directly hire its employees, then by the agency providing staff for the PSERN Operator.. The period of temporary employment shall not exceed eighteen (18) months from the time of transition to such employment or a shorter duration if requested by the PSERN Transitional Employee. The time of transition shall be within 60 days after FSA unless another date is agreed to by the PSERN Operator and the PSERN Transitional Employee. 8.3.2 While employed as temporary employees performing work for the PSERN Operator, PSERN Transitional Employees shall be entitled to a salary and package of benefits similar to what the Transitional Employee received prior to his or her transition to PSERN Operator work. The full cost of compensation, including salary and benefits, provided to PSERN Transitional Employees shall be paid by the PSERN Operator, either directly or pursuant to an agreement with another agency for the provision of staff. 8.3.3 While employed as temporary employees performing work for the PSERN Operator, PSERN Transitional Employees must meet all employment requirements applicable to permanent PSERN Operator employees or employees of the applicable employing agency. Nothing in this Agreement shall preclude the AGENDA ITEM #6. c) Page 15 PSERN Operator’s or applicable employing agency’s ability to take employment action, up to and including termination of employment, regarding a PSERN Transitional Employee who fails to meet any requirement of his/her employment. 8.3.4 Nothing in this section shall preclude the PSERN Operator or an applicable employing agency from hiring a PSERN Transitional Employee serving as a temporary employee to a permanent position. 8.4 No Third-Party Beneficiaries. Employees affected by this Agreement are not intended to be third-party beneficiaries to this Agreement and cannot sue to enforce its terms. 9.0 Service Level Requirements 9.1 Contractor Services The PSERN Operator shall ensure the following services are provided by the Contractor throughout the expected service life of the PSERN System: (i) technical support; (ii) infrastructure repair; (iii) System updates; and (iv) System upgrades. 9.2 Minimum Performance The PSERN Operator shall ensure the following minimum performance requirements for the PSERN System: (i) DAQ 3.4; (ii) 97% reliability; (iii) 97% portable on-street coverage in the Primary Bounded Area; (iv) 95% portable on-street coverage in the Highway Buffer Covered Areas; (v) grade of service of 1.0; (vi) 99.999% availability of backhaul; (vii) at least 17db added signal above the baseline PSERN design within the three (3) polygon coverage areas shown in Exhibit B; and (viii) provide 97% portable on-street coverage with 97% SAR (service area reliability) in the three (3) polygon coverage areas shown in Exhibit B. 10.0 RESERVED 11.0 WITHDRAWAL AND REMOVAL 11.1 Withdrawal of a Party AGENDA ITEM #6. c) Page 16 11.1.1 A Party may withdraw from this Agreement effective on the last day of a calendar year by giving written notice to the Board at least two years prior to the proposed effective date for withdrawal. 11.1.2 Any Party that has given notice of its intent to withdraw must meet with the Executive Director or his or her designee to develop a departure plan that is intended to ensure an orderly separation of the Party from the PSERN Operator in a manner that is consistent with this Agreement. The departure plan may include the transfer of funds and equipment or other assets and such plan must be approved by unanimous vote of the Board of Directors. 11.1.3 Costs of Withdrawal 11.1.3.1 A Party that withdraws shall remain responsible for any obligations that arose prior to the effective date of the withdrawal and for any that are specified under Section 15.17 as surviving a withdrawal. 11.1.3.2 As a condition of withdrawal, the withdrawing Party must pay any direct costs resulting from the withdrawal. The Board of Directors may also set a different withdrawal date as it deems appropriate; however, the withdrawal date shall not be later than one year after the withdrawing Party’s proposed withdrawal date. 11.1.3.3 Any costs or other amounts owed by a withdrawing Party under this Agreement or any other agreement between the withdrawing Party and the PSERN Operator shall be paid prior to the effective date of the withdrawal or, if such amounts are not then known or established, then within thirty (30) days after the amount is known or established. However, the withdrawing Party shall not be responsible for amounts not known or established within one hundred (100) days of the date of withdrawal. 11.1.4 A member of the Board of Directors representing a Party that has given notice of withdrawal which is effective at a future date, shall be authorized to cast votes with the Board of Directors only on budgets and other items to be implemented prior to the withdrawal date unless permission to vote on a matter is granted by all remaining Board members. 11.1.5 A Party that has given its notice of withdrawal may revoke its notice of withdrawal by delivering a written notice of such revocation to the Board of Directors. The Board, in its sole discretion, may by unanimous vote of the remaining members of the Board, determine to accept or deny the revocation and under what conditions any acceptance shall be permitted. 11.1.6 If a Party withdraws from this Agreement, the withdrawing Party will forfeit any and all rights it may have to PSERN System real, personal, or intellectual property and any rights to participate in the PSERN Operator, unless otherwise provided by the Board of Directors. 11.2 Removal of a Board Member. AGENDA ITEM #6. c) Page 17 The Board of Directors may, by majority vote and for cause, remove a Board member from the Board of Directors and terminate the Board member’s right to participate in governance of the PSERN Operator. Immediately after the vote removing a Board member, the Party’s alternate shall become its Board of Directors member. If the Party has not designated an alternate, the vacancy provisions in Section 4.2.4 shall apply. Cause for removal may include failure to act in good faith in participating in the Board of Directors and willful, arbitrary failure to perform the Board member’s obligations as set forth in this Agreement. 12.0 DISSOLUTION AND TERMINATION 12.1 Three (3) or more Directors may, at any one time, call for a vote on the complete dissolution of the PSERN Operator and termination of this Agreement. Upon both: (a) the affirmative vote of a majority of the full Board for dissolution and termination; and (b) the affirmative vote of a majority of the Parties’ legislative bodies for dissolution and termination, the Board shall establish a task force to determine how the PSERN System assets and liabilities will be divided upon such dissolution and termination. For purposes of this section, each Party shall determine what constitutes an affirmative vote of its legislative body. 12.2 Approval of the plan for disposition of the PSERN System assets and liabilities (the “Disposition Plan”) shall require a unanimous affirmative vote of the full Board. If the Board fails to approve the Disposition Plan within one (1) year of the last legislative body vote under Section 12.1.b, the Parties shall proceed with the impasse resolution procedures in Section 4.5. 12.3 Following the approval of the Disposition Plan, the PSERN Operator shall wind up business in accordance with the Disposition Plan and any other terms set by the Board. The Board shall set the date for termination of this Agreement by affirmative majority vote of the full Board. 13.0 LEGAL RELATIONS 13.1 Employees and No Third Party Beneficiaries 13.1.1 Nothing in this Agreement shall make any employee of one Party an employee of another Party for any purpose, including, but not limited to, for withholding of taxes, payment of benefits, worker's compensation pursuant to Title 51 RCW, or any other rights or privileges accorded by virtue of their employment. No Party assumes any responsibility for the payment of any compensation, fees, wages, benefits or taxes to or on behalf of any other Party's employees. No employees or agents of one Party shall be deemed, or represent themselves to be, employees of another Party. 13.1.2 It is understood and agreed that this Agreement is solely for the benefit of the Parties and gives no right to any other person or entity. 13.2 Indemnification. AGENDA ITEM #6. c) Page 18 Each Party to this Agreement shall protect, defend, indemnify, and save harmless the other Parties and their respective officials and employees, from any and all claims, arising out of, or in any way resulting from, the indemnifying Party's willful or negligent acts or omissions arising out of this Agreement. No Party will be required to indemnify, defend, or save harmless any other Party if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of that other Party. Where such claims, suits, or actions result from concurrent negligence of two or more Parties, these indemnity provisions shall be valid and enforceable only to the extent of each Party's own negligence. Each of the Parties agrees that its obligations under this Section extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the Parties, by mutual negotiation, hereby waives, with respect to each of the other Parties only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. Any loss or liability resulting from the negligent acts, errors, or omissions of the Board of Directors, Operating Board, Executive Director and/or staff, while acting within the scope of their authority under this Agreement, shall be borne by the PSERN Operator exclusively. 13.3 Insurance The Board of Directors, Executive Director, and PSERN Operator shall take such steps as are reasonably practicable to minimize the liability of the Parties, including but not limited to the utilization of sound business practices. The Board of Directors shall determine which, if any, insurance policies or self-insurance programs for governmental entities authorized in the State of Washington may be reasonably and practicably acquired to cover liability exposures and other potential losses arising from the operations of the PSERN Operator and the activities of the Parties pursuant to this Agreement (which may include Directors and Officers, Commercial General Liability, Auto, Workers’ Compensation, Stop Gap/Employer’s Liability, errors and omissions, crime/ fidelity insurance, CyberRisk, property damage or loss), and shall direct the acquisition of same. 14.0 PUBLIC RECORDS 14.1 The Executive Director shall keep records related to the PSERN System and PSERN Operator as required by law and in accordance with the policies, procedures and retention schedules as may be established by the Board of Directors. 14.2 Each Party shall keep records related to the PSERN System and PSERN Operator as required by law and in accordance with such the policies, procedures and retention schedules as may be established by the Party, and each Party shall be responsible for responding to public disclosure requests addressed to it in accordance with the Washington Public Records Act, Chapter 42.56 RCW, and such procedures as may be established by the Party. 14.3 The Executive Director shall be responsible for responding to public disclosure requests addressed to the PSERN Operator in accordance with the Washington Public Records Act, Chapter 42.56 RCW, and such procedures as may be established by the Board of Directors. AGENDA ITEM #6. c) Page 19 15.0 GENERAL 15.1 RESERVED 15.2 Filing of Agreement Pursuant to RCW 39.34.040, prior to its entry into force, this Agreement shall be filed with the King County Recorder's Office or, alternatively, listed by subject on a Party's web site or other electronically retrievable public source. 15.3 Time of the Essence The Parties recognize that time is of the essence in the performance of the provisions of this Agreement. 15.4 Compliance with Laws During the term of this Agreement, the Parties hereto agree to comply with all federal, state, and local laws as necessary to carry out the terms of this Agreement. Further, to the extent that any emergency communication Services involve the retention, security, confidentiality or other handling of certain “protected” health information under the federal Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and its implementing regulations thereunder by the U.S. Department of Health and Human Services and other applicable laws including chapter 70.02 RCW, the Washington Uniform Health Care Information Act, as amended, the Parties agree to comply with such laws and execute documents as necessary to implement the requirements under such laws. 15.5 Specific Performance In the event a Party fails to perform an obligation under this Agreement, the other Parties or any one of them shall have the right to bring an action for specific performance, damages and any other remedies available under this Agreement, at law or in equity. 15.6 No Waiver No term or provision of this Agreement shall be deemed waived and no breach excused unless such waiver, excuse, or consent shall be in writing and signed by the Party or Parties claimed to have waived or consented. If the waiving or consenting Party is the PSERN Operator, then the writing must be signed by all of the voting members of the Board of Directors. Waiver of any default of this Agreement shall not be deemed a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach. Waiver of such default and waiver of such breach shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval of all Parties. 15.7 Parties Not Relieved of Statutory Obligation AGENDA ITEM #6. c) Page 20 Pursuant to RCW 39.34.030(5), this Agreement shall not relieve any Party of any obligation or responsibility imposed upon it by law except that, to the extent of actual and timely performance thereof by the Board of Directors, the performance may be offered in satisfaction of the obligation or responsibility. 15.8 Nondiscrimination The Parties shall comply with the nondiscrimination requirements of applicable federal, state and local statutes and regulations. 15.9 No Assignment No Party shall transfer or assign a portion or all of its responsibilities or rights under this Agreement, except with the prior authorization of the Board of Directors. 15.10 Merger, Consolidation or Sale of All or Substantially All Assets Approval of the merger or consolidation of the PSERN Operator with another entity, or the sale of all or substantially all assets of the PSERN Operator, shall require a unanimous vote of the Board of Directors. 15.11 Dispute Resolution If one or more Parties believe another Party has failed to comply with the terms of this Agreement, the affected Parties shall attempt to resolve the matter informally. If the Parties are unable to resolve the matter informally, any Party may submit the matter to mediation under Section 4.5. In any event, if the matter is not resolved, then any Party shall be entitled to pursue any legal remedy available. 15.12 Entire Agreement The Parties agree that this Agreement, including any attached exhibits, constitutes a single, integrated, written contract expressing the entire understanding and agreement between the Parties. No other agreement, written or oral, expressed or implied, exists between the Parties with respect to the subject matter of this Agreement, and the Parties declare and represent that no promise, inducement, or other agreement not expressly contained in this Agreement has been made conferring any benefit upon them. 15.13 Amendments 15.13.1 Except as provided in this Section, the Agreement may be amended by the Board of Directors from time to time in order to carry out the corporate purposes of the PSERN Operator. Any such modification shall be in writing and executed by the Chair of the Board of Directors after providing not less than thirty (30) days’ advance written notice to all Parties of such proposed modification, and upon unanimous approval of the Board of Directors. However, the following terms of this Agreement may only be amended in writing after approval of each of the legislative bodies of Seattle, King County, EPSCA, and Valley Com; however, for purposes of this legislative determination, EPSCA and Valley Com will each be responsible to AGENDA ITEM #6. c) Page 21 determine what constitutes legislative approval or disapproval from their member cities, before tendering their single vote on amendment: a. Expansion of the PSERN Operator’s scope of services or Party funding obligations described in Section 3.0. b. The composition of the Board of Directors. c. Addition of new Parties. d. Voting rights of members of the Board of Directors. e. Powers of the Board of Directors. f. Hold harmless and indemnification requirements. g. Provisions regarding duration, dissolution, termination or withdrawal. h. The conditions of this Section. 15.13.2 Nothing in this Section 15.13 shall be construed to require legislative authority consent for the agreement to serve an additional User Agency. 15.14 Notices 15.14.1 Any notice under this Agreement shall be in writing and shall be addressed to the Parties as listed below. Any notice may be given by certified mail, courier delivery, or personal delivery. Notice is deemed given when delivered. Email, acknowledgement requested, may be used for notice that does not allege a breach or dispute under this Agreement. Email notice is deemed given when the recipient acknowledges receipt. 15.14.2 The names and contact information set forth in this Agreement shall apply until amended in writing by a Party providing new contact information to each other Party and the date the amendment is effective. 15.15 Conflicts 15.15.1 In the event that any conflict exists between this Agreement and any exhibits hereto, the Agreement shall control. 15.15.2 In the event of a conflict between any provision of this Agreement and a provision of the Implementation Period ILA, the Implementation Period ILA shall control unless otherwise determined by the Board of Directors pursuant to vote under Section 4.3.1. 15.16 Choice of Law; Venue This Agreement and any rights, remedies, and/or obligations provided for in this Agreement shall be governed, construed, and enforced in accordance with the substantive and procedural laws of the State of Washington. The Parties agree that the Superior Court of King County, Washington shall have exclusive jurisdiction and venue over any legal action arising under this Agreement. AGENDA ITEM #6. c) Page 22 15.17 Severability The provisions of this Agreement are severable. If any portion, provision, or part of this Agreement is held, determined, or adjudicated by a court of competent jurisdiction to be invalid, unenforceable, or void for any reason whatsoever, each such portion, provision, or part shall be severed from the remaining portions, provisions, or parts of this Agreement and the remaining provisions shall remain in full force and effect. 15.18 Survival Provisions The following provisions shall survive and remain applicable to each of the Parties notwithstanding any termination or expiration of this Agreement and notwithstanding a Party's withdrawal or removal from this Agreement. Section 13 Legal Relations Section 14 Public Records Section 15.16 Choice of Law; Venue 15.19 Counterparts This Agreement shall be executed in counterparts, any one of which shall be deemed to be an original, and all of which together shall constitute one and the same instrument. 15.20 Execution This Agreement shall be executed on behalf of each Party by its duly authorized representative, pursuant to an appropriate motion, resolution, or ordinance of such Party. IN WITNESS WHEREOF, authorized representatives of the Parties have signed their names and indicated the date of signing in the spaces provided below. KING COUNTY CITY OF AUBURN AGENDA ITEM #6. c) Page 23 ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: ________________________________ ________________________________ City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ Deputy Prosecuting Attorney City Attorney CITY OF BELLEVUE CITY OF FEDERAL WAY ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF ISSAQUAH CITY OF KENT ________________________________ ________________________________ AGENDA ITEM #6. c) Page 24 Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF KIRKLAND CITY OF MERCER ISLAND ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF REDMOND CITY OF RENTON AGENDA ITEM #6. c) Page 25 ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF SEATTLE CITY OF TUKWILA ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: ________________________________ City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney AGENDA ITEM #6. c) Page 26 Exhibit A Cost Allocation Model For the first year of PSERN System operation, rates to be paid by each User Agency and Dispatch Center will be computed as provided in this Exhibit A. The PSERN System annual operating budget and the number of public safety radios, other radios, and consoles will be known quantities at the time the rates are computed. Division of Budget Between Radios and Consoles Percentage of annual budget to be paid with radio user fees = X. Percentage of annual budget to be paid with console user fees = Y. X = [83% of employee-related costs in the PSERN System annual operating budget + annual vendor costs for radio-related equipment] / PSERN System annual operating budget x 100. Y = [17% of employee-related costs in the PSERN System annual operating budget + annual vendor costs for console-related equipment] / PSERN System annual operating budget x 100. Public Safety and Other Radio Rates X% of the PSERN System annual operating budget will be paid with public safety radio rates and other radio rates combined. The other radio rate shall be 78% of the public safety radio rate. X% of PSERN System annual operating budget = [12 x the monthly public safety radio rate x the number of public safety radios] + [12 x the monthly other radio rate x the number of other radios]. Console Rates Y% of the PSERN System annual operating budget will be paid with console rates. Y% of PSERN System annual operating budget = 12 x the monthly console rate x the number of consoles. END OF EXHIBIT A. AGENDA ITEM #6. c) Page 27 Exhibit B Polygon Coverage Areas with Added Signal AGENDA ITEM #6. c) 1 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) is entered into among the cities of Auburn, Federal Way, Kent, Renton, and Tukwila, the five member cities that formed Valley Communications Center, a Governmental Administrative Agency created by interlocal agreement under Chapter 39.34 RCW (Valley Com). RECITALS A. Valley Com is responsible for the ownership, operation and maintenance of various elements in the current King County Emergency Radio Communications System (KCERCS), a voice radio system that has been in existence since 1993 and is increasingly unsupported by the supplier of the system’s equipment, software, and related repairs. B. Valley Com, King County, the city of Seattle, and the Eastside Public Safety Communications Agency (EPSCA) determined that it is in the public interest to implement a new public safety radio system, the Puget Sound Emergency Radio Network (PSERN), that will provide public safety agencies and other user groups in the region with improved coverage and capacity, as well as uniformly high-quality emergency radio communications. C. The costs of implementing the PSERN system are financed through a funding measure approved by voters at the April 2015 election, and the above-mentioned parties then executed a separate implementation agreement (“Implementation Period ILA”) that designated King County to be the lead agency to plan, procure, finance, and implement the PSERN system with the oversight of a joint board established pursuant to the Implementation Period ILA. Valley Com’s Executive Director has represented the Valley Com member cities on this joint board, reporting back to the Valley Com Administration Board, which is comprised of the five mayors from Valley Com’s member cities. D. The Implementation Period ILA contemplates creation of a new separate governmental agency under RCW 39.34.030(3)(b) that is organized through an interlocal agreement as a non-profit corporation under the Interlocal Cooperation Act (Operator ILA). Once formed, this agency will assume the ownership and control of PSERN during its useful life. Just as with the Implementation Period ILA, the Operator ILA will be subject to oversight by a Board of Directors, comprised of one representative each from King County, Seattle, the Valley Com member cities, and the EPSCA member cities. E. Under the Operator ILA, Section 4.2.1.4, the Valley Com member cities’ representative will be selected from one mayor or city manager or his/her designee representing the Cities of Auburn, Federal Way, Kent, Renton and Tukwila. The Operator ILA also provides that the Valley Com member cities retain the right to determine who will represent them on the PSERN Board of Directors. The purpose of this MOU is to designate the manner in which the five Valley Com member cities will select its representative. AGENDA ITEM #6. c) 2 NOW, THEREFORE, the Valley Com member cities agree to the above Recitals and the following: AGREEMENT 1. The five Valley Com member cities authorize the Valley Com Administration Board to select their representative on the PSERN Board of Directors at the times and within the constraints established in the Operator ILA. To be eligible to represent the Valley Com member cities, the selected representative must be a mayor from one of the member cities. It is understood, but not required, that the Valley Com Executive Director may act as the representative’s designee on a full-time or an occasional basis, or the representative may select any other alternate or designee when needed, as provided in the Operator ILA. 2. Selection of the Valley Com member cities’ representative for the PSERN Board of Directors shall be only by supermajority vote of the full Valley Com Administration Board. The regular term of the selected representative shall be two year(s) commencing on January 1 of even numbered years and ending December 31 of odd numbered years. 3. The Valley Com member cities’ representative on the PSERN Board of Directors and his/her designee, will comply with all the rights, obligations, and limitations provided to PSERN Board members through the Operator ILA and this MOU. 4. The Valley Com member cities’ representative on the PSERN Board of Directors must, at each regular Valley Com Administration Board meeting, report to the Administration Board on PSERN’s current operational status. The Valley Com member cities’ representative must, whenever possible and practical, brief the Valley Com Administration Board on issues the representative determines to be material before voting on those matters as a PSERN System Board member. 5. Before voting on any PSERN matter that (a) materially expands the scope of the PSERN system, (b) that materially increases the operational cost of the PSERN System, (c) or that materially amends the Operator ILA, the Valley Com member cities’ representative on the PSERN System Board of Directors must brief the Valley Com Administration Board for direction and must vote as a PSERN Board member in accordance with that direction, which must be provided by at least a majority vote of the full Valley Com Administration Board. 6. Notwithstanding the preceding Paragraph 5, the Valley Com member cities’ representative, or designee, shall not vote to amend the Operator ILA on matters requiring legislative approval under Section 15.13.1 of the Operator ILA without affirmative authority from each cities’ governing body. 6. This MOU will terminate upon the earlier of the expiration or termination of the separate non-profit governmental agency formed under the Interlocal Cooperation Act AGENDA ITEM #6. c) 3 through the Operator ILA or a Valley Com member city’s withdrawal from Valley Com, unless terminated earlier by unanimous agreement from the five Valley Com member cities. 7. This MOU will take effect on the last date signed below. IN WITNESS, the authorized representatives of the Valley Com member cities have signed their names and indicated the date of signing in the spaces provided below. CITY OF AUBURN CITY OF FEDERAL WAY ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF KENT CITY OF RENTON ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ AGENDA ITEM #6. c) 4 City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF TUKWILA ________________________________ Name ___________________________ Title ____________________________ Date ____________________________ Attest: ________________________________ City Clerk Approved as to Form: ________________________________ City Attorney AGENDA ITEM #6. c) 1 RADIO END USER SERVICE LEVEL AGREEMENT This agreement between agency radio users and King County is intended to ensure that expectations and requirements for equipment management and participation in the radio network are clear, and that agency radio users meet necessary maintenance and network participation standards that will support the successful functioning of the Puget Sound Emergency Radio network, avoiding unnecessary costs and disruptions for the many network participants. This agreement is in accordance with the Puget Sound Emergency Radio Network Implementation Period Interlocal Agreement of 2015. City of Renton Police Department (“End User Agency”) and King County (“County”) (individually, a “Party” and collectively, the “Parties”) enter this Radio End User Service Level Agreement (“Agreement”) on this ____ day of ____________, 20____. In consideration of the mutual covenants contained herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows: 1. DEFINITIONS 1.1 Words and terms shall be given their ordinary and usual meanings except as provided in this section or in parentheticals following the definition of a particular term. 1.1.1 Accessory means all materials, special tools and any other items necessary to secure, install, operate and maintain Subscriber Equipment including: device cradles; mounting and installation hardware; power, Ethernet and any other wiring or cables and connectors; strain-relief materials; wire ties; cable labels; pre-assembled wiring harnesses of prescribed length for each vehicle type; fuses and circuit breakers; seals; adhesives; screws, bolts, washers, nuts and grommets; special tools; power supply and power conditioning devices; antennas; microphones; speakers; chargers; and holsters that are purchased by the PSERN Project for the End User Agency. [this is opposed to an accessory (lower case) that is something not provided by PSERN and which is an optional addition purchased at the expense of the End User Agency] 1.1.2 Advanced System Key means hardware attached to a computer to enable critical parameters to be programmed in subscriber equipment. 1.1.3 Confidential Information means any information in written, graphic, verbal, or machine- recognizable form that is: (a) related to the PSERN System; (b) provided to the End User Agency by the Contractor, the Service Provider, or the Service Provider’s contractor; and (c) marked or identified as "confidential," "proprietary," "trade secret" or similar designation. 1.1.4 Contract (or Vendor Contract) means the County’s contract with Motorola Solutions, Inc., King County Contract Number 5729347. 1.1.5 Control Station means all Equipment and Software provided under the Contract that is required to meet the Contract requirements for control stations. 1.1.6 Contractor means Motorola Solutions, Inc. the company hired by King County to provide services for the construction, operation, maintenance or other support of PSERN. AGENDA ITEM #6. c) 2 1.1.7 Emergency means an unforeseen circumstance that causes or may reasonably be expected to cause a decrease or loss in network clarity, capacity, coverage, reliability, security, features, or functions. 1.1.8 End User Agency in the singular means the entity that is a party to this Agreement with the County. In the plural, End User Agencies means all entities that are parties to agreements with the County with terms substantially similar to terms in this Agreement. 1.1.9 Equipment means all components of the radio system infrastructure including the land mobile radio equipment and software, DC power equipment and software, site video and alarming equipment and software, backhaul equipment and software, and console system equipment and software owned by the County or PSERN Operator and used by the End User Agency pursuant to this Agreement. The term does not include Subscriber Radios. [NOTE: When the lower case word, “equipment,” is used in this Agreement, that use is not intended to be the defined use of the term “Equipment.”] 1.1.10 Field Servicer (Servicer) means a PSERN Operator employee, contractor, or subcontractor whose job duties include traveling to sites to repair site electronics that cannot be repaired remotely. 1.1.11 Full System Acceptance (FSA) means the determination issued to the Contractor upon satisfactorily completing the final system acceptance phase milestone. 1.1.12 Government Approvals means all necessary federal, state and local licenses, permits, and approvals for the improvements needed for the construction, Equipment installation, and operation of PSERN. 1.1.13 Implementation Period means the period of time defined as such in the Implementation Period ILA. 1.1.14 Implementation Period ILA means the Puget Sound Emergency Radio Network Implementation Period Interlocal Cooperation Agreement. 1.1.15 Joint Board means the PSERN Project governing board formed under the Implementation Period ILA. 1.1.16 KCERCS means the County-wide Emergency land mobile radio system established under the King County Emergency Radio Communication System Interlocal Agreement. 1.1.17 Master Advanced System Key means a device used to create and configure an Advanced System Key. 1.1.18 Mobile Radio means all Equipment and Software provided under the Contract that is required to meet the Contract requirements for the mobile radios. AGENDA ITEM #6. c) 3 1.1.19 Monitoring means real-time fault checking on a continuous basis using tools for remote checking and event characterization. 1.1.20 Monthly Fee (or Fee) means the monthly charge paid by the End User Agency to the Service Provider after FSA for the Service Provider’s operation and maintenance of PSERN and for the End User Agency’s use of PSERN. 1.1.21 Mutual Aid Radios means an end user radio from a foreign system ID which may include a Mobile, Portable or Control Station radio which has been authorized and programmed to operate on the PSERN System in only a mutual aid capacity. 1.1.22 Operations Period means the period of time as defined as such in the Operations Period ILA. 1.1.23 Operations Period ILA means the Puget Sound Emergency Radio Network Operations Period Interlocal Cooperation Agreement as executed and amended. 1.1.24 Part 90 means Part 90 of Title 47 of the Code of Federal Regulations (CFR). 1.1.25 Portable Radio means all Equipment and Software provided under the Contract that is required to meet the Contract specifications for the portable radios. 1.1.26 Premises means the areas near and in the End User Agency’s location: the area used for staging and construction; the area Equipment will be installed and occupy inside the End User Agency’s location; the area between the right-of-way and Equipment the Service Provider will use for access to the Equipment; and the area between the right-of-way and Equipment to be used for the installation and maintenance of utilities, if any. 1.1.27 PSERN Board means initially the Joint Board formed under the Implementation Period ILA, and later the board of directors for the PSERN Operator when it is formed and assumes the ownership, operations, and governance of PSERN. 1.1.28 PSERN Project means all authorized activities relating to the planning, analysis, design, development, acquisition, site development, installation, testing, training, and operation of the PSERN until FSA, starting-up a new Service Provider, transferring the PSERN to same, and any decommissioning, contract close-out and other project completion activities. 1.1.29 PSERN Operator means the agency that will be established by the parties to the Implementation Period ILA under chapter 39.34 RCW to take over PSERN’s ownership, operation, and governance after FSA. 1.1.30 Radio Shop means a facility that is authorized by Contractor to perform installation, maintenance, programming and repair work on Subscriber Radios. AGENDA ITEM #6. c) 4 1.1.31 Rate Stabilization Allocation means those funds in the PSERN Project budget totaling $2,619,406 earmarked to offset rate increases for End User Agencies and to be distributed via a formula determined by the PSERN Board. 1.1.32 Resolution Time means the period measured between the earlier of the time when the Service Provider learns of a problem or receives the repair request and the time the Service Provider deems that it has fixed the problem and notified the End User Agency of the resolution. 1.1.33 Response Time means the period measured between the earlier of the time when the Service Provider learns of a problem or receives a repair request for a problem, and the time the Service Provider has begun actively working on the service request. 1.1.34 Service Provider (or Operator) means the County during the Implementation Period and up until the transfer of ownership, operation, and governance of PSERN to the PSERN Operator. After the transfer, Service Provider means the PSERN Operator who is responsible for the day-to-day operation and maintenance of PSERN. Service Provider also includes the Service Provider’s employees, agents, consultants, contractors, subcontractors, permittees, successors and assigns. 1.1.35 Subscriber Radios means paying End User Agency radios whose home system is PSERN and includes Mobile (vehicular), Portable (handheld), Control Station or consolette radios which have been authorized and programmed to operate on the System and are owned by the End User Agencies. 1.1.36 Update means revisions as required for the continued operation and maintenance of the Equipment software including error corrections, bug fixes, work-arounds, patches, anti- virus definitions, intrusion detection sensor signatures, changes in third party software or changes to software and Equipment required to accommodate such third party software changes and any other fixes and changes not constituting an Upgrade. 1.1.37 Upgrade means migrating to a new platform or adding features through changes to equipment and/or software. 1.1.38 User means an employee, agent, or volunteer of an organization authorized to use PSERN. 1.1.39 Warranty Period means the period beginning when the Equipment is made operational by the Contractor and extending for two (2) years after Full System Acceptance, as defined in the Contract. 1.1.40 Template means a master codeplug for a specific set of radios that is used to create an Equipment codeplug with the specific radio information required for the configuration of a Portable, Mobile or Control Station Radio. The Template includes ergonomic settings, PSERN radio system information, and Mutual Aid Radio systems information that is programmed into the radio to allow operations on PSERN, KCERCS or other radio systems. AGENDA ITEM #6. c) 5 2. INITIAL EQUIPMENT REPLACEMENT 2.1 By and through the Contractor, the County will replace the End User Agency’s existing radios with Subscriber Radios in the numbers and of the types specified in Exhibit 1. 2.2 Subscriber Radios will be standardized with features, functions and Accessories chosen to make them suitable for use by End User Agencies. The End User Agencies may purchase additional Subscriber Radios, features, and accessories. The method and timing of payment for additional equipment will be established by the Joint Board. 2.3 Subscriber Radios will be issued according to the policies of the Joint Board as listed below, and as amended by the Joint Board: Only For KCERCS Customers: 2.3.1 The PSERN Project will replace governmental agency and hospital agency active radios that were activated, into KCERCS zone controllers as active radios and assigned IDs 120 days prior to the first End User Agency’s Subscriber Radio planned deployment and/or installation dates; 2.3.2 Non-hospital private agencies that are on the KCERCS will have their radios replaced on a 1 for 1 basis according to the agency inventory records as of April 25, 2019; 2.3.3 All End User Agency must turn an existing working radio in to the PSERN Project for each Subscriber Radio provided by the Project to the End User Agency; 2.3.4 End User Agency may keep old radios not needed for Subscriber Radio exchange to use on PSERN if they are approved by the Service Provider as meeting minimum PSERN software configurations and manufacturers specifications; and 2.3.5 End User Agency will pay Monthly Fees for each of its Subscriber Radios unless exempted otherwise by the policies of the Service Provider. For all other agencies: 2.3.6 Agencies wanting to be on PSERN but not already on KCERCS may be issued Subscriber Radios pursuant to policies and terms and conditions adopted by the PSERN Board, but only if they commit to remaining as an End User Agency for a minimum of 10 years. 2.4 By and through the Contractor, the County initially will configure, program, install and or deploy the Subscriber Radios using the previous template and perform like for like programming. After the initial templates are created and programmed, the PSERN Operator will be responsible for archiving and centrally storing templates as well as infrastructure configuration changes within the templates. The Radio Shops will be responsible for End User Agency configuration settings only. The Master Advanced System Key shall be maintained by the PSERN Operator. The PSERN Operator shall establish policies to determine which Subscriber Radio maintenance shops will be eligible to receive a system key. AGENDA ITEM #6. c) 6 2.5 The PSERN Operator will maintain a list of radios approved for use on the PSERN system. The End User Agency agrees to use only approved radios on PSERN and to not program or cause radios to be programmed in a way that they would operate in the P 25 Phase 1 mode of operation while operating on PSERN. 2.6 The County will own the Equipment provided by the PSERN Project. After the new PSERN Operator is formed, ownership of this Equipment shall be transferred to the PSERN Operator at no cost to the End User Agency or to the PSERN Operator. 2.7 Ownership of County-purchased Subscriber Radios will be transferred to the End User Agency within the same fiscal year that the Subscriber Radios are put into service provided that the Subscriber Radios are put into service at least ninety (90) days prior to the end of the fiscal year. If the Subscriber Radios are put into service less than ninety (90) days prior to the end of the fiscal year, then ownership will be transferred within ninety (90) days from the date they are put into service. 2.8 The Train-the-Trainer model will be used to train End User Agency staff to use the Subscriber Radios. Each End User Agency shall designate staff to be trained, and supply that (those) name(s) to the Service Provider. The trainers will receive detailed training on use of the Subscriber Radios from the Contractor. 3 TRANSITION PLAN 3.1 The Service Provider and End User Agency will work with the Contractor to develop a mutually agreeable written transition plan. The transition plan will be approved by the PSERN Joint Board. 3.2 The transition plan will include: 3.2.1 A list of equipment that the End User Agency shall receive as part of the PSERN Project; 3.2.2 An installation plan for all vehicles receiving equipment; 3.2.3 A plan describing how End User Agencies will migrate from analog to digital operations; and 3.2.4 A plan describing the training plan for each End User Agency. 4 INSTALLATION AND TESTING 4.1 If the End User Agency has any special requirements pertaining to the disposition of its existing radios it shall notify the Service Provider as soon as practicable, but no less than within five (5) business days of receiving notification of installation and transition. 4.2 The Service Provider shall secure all Government Approvals required for the installation and operation of the Subscriber Radios. AGENDA ITEM #6. c) 7 4.3 All Subscriber Radios will be programmed and tested prior to deployment and/or installation by the Contractor to determine if they are operating in accordance with manufacturer’s specifications. 4.4 The Service Provider will coordinate with the End User Agency regarding the installation schedule as far in advance as possible, but no less than at least fifteen (15) business days in advance. 5 OPERATIONS 5.1 In implementing and managing PSERN, the Service Provider shall: 5.1.1 Be responsible for, or during the Warranty Period ensure the Contractor is responsible for, the repair of defective Equipment, and for programming and installing Equipment purchased and installed during the Implementation Period; 5.1.2 Monitor PSERN for proper operations in accordance with the standards specified herein and monitor for any failure symptoms; 5.1.3 Maintain, operate, repair, Update, Upgrade and test PSERN in accordance with the Equipment manufacturer’s recommendations for routine maintenance; 5.1.4 Provide the End User Agency with a phone number and email address to report system problems. The phone number shall be reachable and Monitored 24 hour X 7 day X 365 days per year; 5.1.5 Respond to network and Equipment problems in accordance with Response and Resolution Tables contained in Exhibit 2; 5.1.6 Purchase the Contractor’s Radio Service Advantage (RSA) product offering which will provide 7 years of support for Subscriber Radios after the conclusion of the two-year warranty period. During the 7 years of RSA support, End User Agencies will be able to receive repairs to Subscriber radios without incurring Contractor’s depot level repair costs. However, any Subscriber Radio needing repair or replacement due to the intentional or negligent act of the End User Agency, its agents, employees, or invitees, will be repaired or replaced by the Radio Shop at the Radio End User Agency’s cost. Such cost is in addition to the Monthly Fee. Disputes regarding the responsibility for repair or replacement cost will be resolved pursuant to Section 23; 5.1.7 Have factory-trained subject matter experts (Duty Technician(s)) on staff who specialize in the diagnosis, troubleshooting and resolution of network performance and Equipment problems; 5.1.8 Have a Duty Technician to act as liaison between itself and the Contractor; 5.1.9 Resolve Equipment warranty claims with the Contractor; 5.1.10 Manage talkgroup site access profiles; AGENDA ITEM #6. c) 8 5.1.11 Give the End User Agency at least thirty (30) days’ notice before undertaking scheduled activities that will interrupt or reduce service capacity by twenty-five percent (25%) or more; 5.1.12 Centrally manage the distribution and archiving of regional encryption keys; 5.1.13 Centrally manage the creation of new talkgroups (however, per Section 5.3, End User Agencies will own their own existing talkgroups); 5.1.14 Centrally archive templates for radio programming of End User Agency radios; 5.1.15 Centrally manage the use of integrated voice and data applications such as over-the-air rekeying, over the air programming, outdoor location (GPS information) and radio management; 5.1.16 Ensure public safety agencies have priority of service on the PSERN system; and 5.1.17 Maintain the PSERN system to the following standards as specified in the Contract and as implemented by the Contractor prior to FSA: 5.1.17.1 Delivered Audio Quality 3.4; 5.1.17.2 97% reliability; 5.1.17.3 97% portable on-street coverage in the Primary Bounded Area; 5.1.17.4 95% portable on-street coverage in the Highway Buffer Covered Areas; 5.1.17.5 Grade of Service of 1.0; 5.1.17.6 99.999% availability of backhaul; 5.1.17.7 at least 17db added signal above the baseline PSERN design within the designated in-building coverage areas (downtown Seattle, downtown Bellevue, and north central Renton; and 5.1.17.8 Provide 97% portable on-street coverage in the in-building coverage areas. The Contractor shall provide a System that achieves 97% SAR (service area reliability). 5.2 Following execution of the Operations Period ILA and formation of the PSERN Operator, the PSERN Operator shall: 5.2.1 Develop and adopt a maintenance & operations plan that includes: 5.2.1.1 Talkgroup prioritization levels and site authorizations; 5.2.1.2 Authorized template configuration changes by Radio Shops; AGENDA ITEM #6. c) 9 5.2.1.3 System maintenance standards; 5.2.1.4 Technician/System manager administrative rights; 5.2.1.5 Training requirements for technical staff; 5.2.1.6 Distribution, management, and archiving of regional and End User Agency encryption keys; 5.2.1.7 System key management and distribution; 5.2.1.8 OTAP/OTAR roles and responsibilities; 5.2.1.9 Issue resolution reporting procedures including system status, repairs made, impacted area, etc.; 5.2.1.10 Continuity of operations procedures; 5.2.1.11 Procedures for End User agencies to add radios to their inventory at their own cost; 5.2.1.12 Talkgroup sharing agreement requirements; and 5.2.1.13 Conventional channel sharing agreements. 5.2.2. Adopt policies governing the replacement, removal, and addition of Equipment under its control; 5.2.3. Adopt policies related to the access of PSERN for mutual aid and/or interoperability purposes; 5.2.4. Adopt policies defining the approved Equipment and Subscriber Radios authorized for use in PSERN; 5.2.5. Adopt policies defining mandatory configuration settings that must be set into each authorized Subscriber Radio; 5.2.6. Adopt and implement information assurance controls, policies, procedures and processes; 5.2.7. Adopt policies governing the change management program; 5.2.8. Work in partnership with the End User Agencies to develop and regularly report on performance and operating metrics indicating system performance as well as the PSERN Operator’s ability to meet the End User Agencies service requirements; and 5.2.9. Upon request by End User Agencies, provide reports of system usage and equipment inventories. AGENDA ITEM #6. c) 10 5.3 In using the Equipment and PSERN, the End User Agency agrees to: 5.3.1 Be responsible for replacement at its cost of any Subscriber Radios that are stolen, damaged, lost or which are determined by the End User Agency to be beyond their expected life if not covered by the radio repair procedures as described in Section 5.4 ; 5.3.2 Use only radio codeplugs that have been configured by the PSERN Operator; 5.3.3 Create and distribute End User Agency encryption keys; 5.3.4 Own and control their own talkgroups; 5.3.5 Ensure all trunked radios are capable of being configured for P25 Phase II operation; 5.3.6 Prevent unauthorized and untrained personnel from accessing Subscriber Radios; 5.3.7 Promptly report Equipment and network problems to the Service Provider and indicate the impact of the problem on the End User Agency (e.g., if a channel is garbled, features are not working correctly, or if coverage conditions in a known area have changed); 5.3.8 Comply with all applicable information assurance controls, policies, procedures, and processes developed and implemented by the PSERN Operator; 5.3.9 Maintain an accurate system for tracking all Subscriber Radio purchased by the PSERN Project or acquired by the End User Agency and immediately notify the System Provider if the End User Agency knows or suspects that a Subscriber Radio has been lost, stolen, or damaged so that the System Provider can take any necessary actions which may include disabling the Subscriber Radio; 5.3.10 Not permanently transfer, dispose of, or allow an entity or individual outside the User Agency to use Subscriber Radios without the PSERN Board’s prior written approval for a period of 7 years after Full System Acceptance (Any radios disposed of under this sub- section shall be deprogrammed by a Radio Shop prior to disposal); 5.3.11 Assist the Service Provider in responding to any correspondence, complaint, information request, or claim it receives that pertains to End User Agency operations; 5.3.12 Use a Radio Shop of its choice to perform all installation, maintenance, programming and repair work on Subscriber radios; 5.3.13 Perform, or have performed, preventative maintenance of its Subscriber Radios in accordance with manufacturer’s recommendations and schedules; 5.3.14 Perform, or have performed, periodic Updates of subscriber operating system as determined by the Service Provider; AGENDA ITEM #6. c) 11 5.3.15 Allow Service Provider the right to inspect applicable Equipment which the End User Agency controls access to in order to verify operations of the Equipment are within the manufacturer’s specifications and Federal Communications Commission rules; and 5.3.16 Not modify Subscriber Radio hardware or software operating characteristics, such as modifying the transmit power levels of mobile radios or replacing the antennas with higher gain antennas on mobile or portable radios without the approval of the PSERN Operator. 5.4 Radio Repair Procedures: 5.4.1 After initial Contractor installation and up to and during the Warranty Period, the End User agency will use a Radio Shop of its choice to perform all installation, maintenance, programming, and repair work on Subscriber Radios and ensure that during the two year warranty period the Radio Shop will: 5.4.1.1 Initiate a service request with Contractor by requesting a Return Merchandise Authorization (RMA); and 5.4.1.2 The Radio shop shall remove failed units from the vehicles and reinstall new units and ship the units to Contractor. 5.4.2 Contractor will: 5.4.2.1 Provide the Radio Shop with an RMA, provide a new Subscriber Radio replacement unit with the latest firmware release, and reimburse the Radio Shop and End User Agency for their costs (including troubleshooting time, owner travel time, removal and installation of the radio, reprogramming, and inventory actions). 5.4.3 Upon completion of the warranty period: 5.4.3.1 The Radio Shop will initiate a service request via Motorola Online (MOL) and reference the Contract Number (#5729347) for repair; 5.4.3.2 Contractor is responsible for inbound and outbound shipping and tracking of each shipment; and 5.4.3.3 End User Agency may have to pay fees for the removal/installation of Mobile Radios or Control Stations per any applicable Radio Shop service agreements and rates. 5.5 The Change management program to be adopted pursuant to Section 5.2 shall be mutually agreed to by the Parties and shall include: AGENDA ITEM #6. c) 12 5.5.1 Request for change (RFC) documentation; 5.5.2 Classification of the RFC quantifying the risk/impact and the category; 5.5.2.1 Risk/Impact may be: low, medium, high; and 5.5.2.2 Category may be: standard or Emergency. 5.5.3 Assessment and Authorization of the RFC; 5.5.4 Communication with dispatch centers of the RFC’s implications; 5.5.5 Implementation of the change; 5.5.6 Assessment of the quality of the implementation; and 5.5.7 Closure of the RFC record. 6. RESPONSE AND RESOLUTION TIMES TO INFRASTRUCURE IMPAIRMENTS 6.1 During the Warranty Period when a User reports or the Monitoring equipment detects a problem and reports it to the Service Provider, a trained technologist will acknowledge and attempt to remotely diagnose the problem. Appropriate responses could include continuously Monitoring the event for further development, attempting remote remediation, or dispatching a Field Servicer (Servicer) for onsite remediation. 6.2. The table in Exhibit 2 lists Response Times for three levels of severity and the correlating Resolution Time for each. 6.3. The Service Provider shall repair or replace a defective piece of Equipment at no cost above the Monthly Fee. 6.4. The Service Provider will keep or have access to sufficient spare parts and pieces of Equipment so that defective, broken, or wrongly programmed Equipment can be promptly replaced or repaired. 7. EQUIPMENT UPDATES AND UPGRADES 7.1 Equipment Updates 7.1.1 During the Warranty Period, the Contractor shall provide and install Equipment Updates. Thereafter, the Contractor shall provide Updates that shall be installed by the Service Provider. The cost of Updates shall be included in the Monthly Fee. 7.1.2 Regular Updates shall include: AGENDA ITEM #6. c) 13 7.1.2.1 Contractor’s most current software enhancement release Update which includes defect corrections, bug fixes, patches, and service packs. 7.1.2.2 Patch releases, service packs and other non-security-related Updates released by Contractor, its subcontractors if applicable, and other providers of Equipment operating and application software including Microsoft, Red Hat Linux, Sun Solaris, and other third parties. 7.1.2.3 Contractor’s regular security-related Updates, referred to by Contractor as “Security Update Service” (SUS) that include operating system patches and service packs, anti-virus engines and definitions, intrusion detection systems and signatures, and firewall setting and other security-related Updates. 7.1.3 Updates to software necessary as a result of a failure will be provided based on the severity level of the failure as follows: 7.1.3.1 For failures that affect PSERN service, traffic/capacity, operations, material functions, maintenance capabilities or system administration, the Service Provider shall commence corrective action immediately and exercise its best efforts to work with the Contractor to develop, test, and install a fix in the shortest time possible. 7.1.3.2 For failures that do not affect PSERN service, traffic/capacity, operations, material functions, maintenance capabilities or system administration, the Service Provider shall work with the Contractor to develop, test, and install the fix as part of an Update to be otherwise provided in this Section. 7.1.4 Prior to installation of an Update, the Service Provider shall confirm that the Update has been successfully tested to ensure the Update is compatible and that it will not degrade, interfere with, or otherwise compromise PSERN’s functionality. Updates may be loaded remotely or locally as determined by the Service Provider. 7.1.5 The Service Provider will routinely install Updates, but may defer or decline to install an Update or roll back one or more Updates if the Service Provider in its sole discretion determines that the Update would be detrimental to PSERN’s functionality. 7.1.6 The Service Provider will notify End User Agencies in accordance with the change management program as detailed in Section 5.5 in advance of routine Updates and will provide applicable release notes with each Update. In the case of Updates installed under Section 7.1.3, notice will be provided to the Users with as much lead time as practicable. 7.2 Equipment Upgrades AGENDA ITEM #6. c) 14 7.2.1 During the Warranty Period, the Contractor shall provide and install Equipment Upgrades. Thereafter, the Contractor will provide Upgrades that will be installed by the Service Provider. The cost of Upgrades shall be included in the Monthly Fee. 7.2.2 The most recent available Upgrades of the Equipment software and hardware shall be provided at the following points in time: (1) no more than ninety (90) days prior to the start of the FSA testing period; (2) no more than ninety (90) days prior to the end of the Warranty Period; (3) after the Warranty Period, every other year beginning with 2023 subject to availability from the Contractor. The Service Provider may defer or suspend an Upgrade if it determines in its sole discretion that the Upgrade would be detrimental to PSERN’s functionality. 7.2.3 Each Upgrade will include the latest versions of Contractor software and the latest versions of third party software certified for the system and shall include all Updates available at the time of the Upgrade if not already installed under Section 7.1. 7.2.4 Prior to installation of an Upgrade, the Service Provider shall confirm that the Upgrade has been successfully tested to ensure the Upgrade is compatible and that it will not degrade, interfere with, or otherwise compromise PSERN’s functionality. Upgrades may be loaded remotely or locally as determined by the Service Provider. 7.2.5 If an Upgrade requires additional or different Equipment, the Service Provider (by and through the Contractor during the Warranty Period) shall provide and install the necessary Equipment. The cost of the software and Equipment required for the Upgrade, if any, shall be included in the Monthly Fee. 7.2.6 The Service Provider will notify End User Agencies in accordance with the change management program as detailed in Section 5.5 8 MONTHLY FEE AND PAYMENT 8.1 The End User Agency agrees to pay the PSERN Operator a Monthly Fee for the End User Agency’s use of PSERN and the PSERN Operator’s operation and maintenance of the Equipment and network. The Monthly Fee shall be calculated using a formula determined by the PSERN Board. 8.2 The Monthly Fee will be assessed beginning immediately after FSA for each End User Agency radio with an active ID in the radio system core. In the first month, the Monthly Fee shall be assessed on a prorated basis based on the number of days the radio is in service and will apply to Subscriber Radios used in the field, dispatch center back up radios and recording radios. The PSERN Operator shall provide an invoice to the End User Agency. The first payment will be due on the first day of the first full month after FSA, and shall equal the amount due for that month and any pro-rated amount for the first month of service AGENDA ITEM #6. c) 15 8.3 Monthly Fee payments will be due on the first day of each month, except that at the End User Agency’s sole option it may make annual advance payments in lieu of monthly installments. Payments made will be applied first to charges that are in arrears and then to the payment due for that coming month. 8.4 The first payments after FSA may be reduced based on the PSERN Board’s disbursement of the Rate Stabilization Allocation for those End User Agencies that will see a rate increase as a result of PSERN operations. 8.5 The PSERN Operator shall provide the End User Agency with the address for payment of Fees not less than sixty (60) days prior to the date the first payment is due. All payments shall be accompanied by a reference to this Agreement, or an invoice number. 8.6 If the End User Agency does not pay its Fee or pays only a part of the Fee more than twice in any single calendar year, the PSERN Operator may charge the End User Agency a reasonable late or special handling charge. 8.7 The PSERN Operator’s acceptance of any payment or partial payment after the date it is due shall not be deemed a waiver regarding the End User Agency’s obligations to make future payments on time. And no partial payment shall act as an accord and satisfaction unless approved by the PSERN Board. 8.8 OTHER FEES: The Service Provider may maintain and publish fees for services in support of End User Agency’s operations unrelated to the PSERN Equipment. Such fees may include activation and deactivation fees and time and materials rates for non-PSERN equipment servicing. End User Agencies may use these ad hoc services, if offered, which may consist of: 8.8.1 Time and materials fees in support of UHF systems and equipment, VHF systems and equipment, non-PSERN Microwave equipment and fiber optic networking 8.8.2 Consultation service fees for communication equipment or systems 8.8.3 Consultation service fees for in-building coverage equipment such as bi-directional amplifiers or distributed antenna systems 9. TERM 9.1 This Agreement shall take effect when executed by authorized representatives of the Parties, and shall remain in effect unless one of the following events occurs: 9.1.1 The Parties execute a superseding agreement; 9.1.2 The End User Agency withdraws from the Agreement as provided in Section 16.1; or 9.1.3 The PSERN Board terminates the Agreement as provided in Section 16.2. AGENDA ITEM #6. c) 16 10. COMPLIANCE WITH APPLICABLE LAWS, REGULATIONS, AGREEMENTS, POLICIES, PROCEDURES, AND PERMITS The Parties acknowledge: 1) that they are required to comply with various laws, regulations, agreements, policies, procedures, and permits, including those contained in 47 CFR §90, those developed by the PSERN Board and the Service Provider, and those contained in the Implementation Period ILA and the Operations Period ILA, if the End User Agency is a party to those agreements; and 2) that the County is subject to the Vendor Contract’s terms and conditions in the performance of this Agreement. The Parties agree to comply with the applicable laws, regulations, agreements, policies, procedures, and permits. 11. REPRESENTATIONS AND WARRANTIES 11.1 The End User Agency represents, warrants, and agrees that: 11.1.1 It will work cooperatively, fully, and promptly with the Service Provider; 11.1.2 It has the full right, power, and authority to enter into this Agreement; and 11.1.3 It does not know any reason why its execution and performance of this Agreement would violate any laws, covenants, or the provisions of any mortgage, lease or other binding agreement. 11.2 The Service Provider represents, warrants, and agrees that: 11.2.1 It will work cooperatively, fully, and promptly with the End User Agency; 11.2.2 It has the full right, power and authority to enter into this Agreement; 11.2.3 It does not know any reason why its execution and performance of this Agreement would violate any laws, covenants or the provisions of any mortgage, lease or other binding agreement. 12.NOT USED 13 INDEPENDENT CONTRACTORS AND NO THIRD PARTY BENEFICIARIES 13.1 Each Party is an independent contractor with respect to this Agreement. No joint venture or partnership is formed as a result of this Agreement. 13.2 This Agreement is solely for the benefit of the Parties, and gives no right or remedy to any other person or entity. 14 ASSIGNMENTS 14.1 By Service Provider AGENDA ITEM #6. c) 17 The County may assign this Agreement and all of the County’s rights, duties, and obligations set forth herein, to the PSERN Operator without the End User Agency’s approval. However, such assignment shall require approval by the PSERN Board. 14.2 By the End User Agency: The End User Agency may not assign any of its rights, duties, or obligations set forth in this Agreement except as approved in writing by the PSERN Board and the Service Provider. 15 RECORDS Each Party shall keep records as required by state law. To the extent permitted by law, all records, accounts and documents relating to matters covered by this Agreement shall be subject to inspection, copying, review or audit by the Washington State Auditor or any Party. Upon reasonable notice, during normal working hours, each Party shall provide auditors from the Washington State Auditor or the other Party with access to its facilities for copying said records at their expense. If a Party receives a request for records under the Washington State Public Records Act for records that meet the definition of Confidential Information, and if the Party determines such record is or may be subject to disclosure, the Party’s sole obligation to protect the confidentiality shall be to notify the entity or individual claiming confidentiality of the request and the date that such Confidential Information will be released. Such individual or entity, shall have the option of obtaining a court order to enjoin disclosure pursuant to RCW 42.56.540. 16. ENDING SERVICE 16.1 End User Agency may apply for withdrawal from this Agreement with at least one year’s written notice of its intent to withdraw. Such applications shall be handled in accordance with the PSERN Board’s rules. 16.2 After giving the End User Agency a reasonable period of time to cure, the PSERN Board may terminate this Agreement for the End User Agency’s repeated violations of the Agreement terms. The PSERN Board may immediately terminate this Agreement where an action or inaction of the End User Agency significantly diminishes or threatens to significantly diminish the operations of PSERN or results in the loss of or threatened loss of PSERN’s spectrum licenses. Termination actions shall be handled in accordance with the PSERN Board’s rules. 17. INDEMNIFICATION Each Party shall save harmless the other Party, its officers, officials, employees and agents while acting within the scope of their employment as such, from any and all suits, costs, claims, actions, losses, penalties, judgments, and/or awards of damages, of whatsoever kind arising out of, or in connection with, or incident to the services associated with this Agreement caused by or resulting from each Party's own negligent acts or omissions. Each Party agrees that it is fully responsible for the acts and omissions of its own contractors, subcontractors, their employees AGENDA ITEM #6. c) 18 and agents, acting within the scope of their employment as such, as it is for the acts and omissions of its own employees and agents. 18. INSURANCE 18.1 King County Insurance The County maintains a self-insurance program for the protection and handling of its liabilities including injuries to persons and damage to property. The End User Agency acknowledges, agrees and understands that the County is self-funded for all of its liability exposures for this Agreement. 18.2 The PSERN Operator Upon the transfer of PSERN to the PSERN Operator, the PSERN Operator shall either maintain a fully funded self-insurance program in accordance with applicable law or acquire and maintain commercial general liability insurance in the amount of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) general aggregate, based on ISO Form CG 00 01 or equivalent. 18.3 Contractors and Subcontractors Insurance The County and PSERN Operator shall require their contractors and subcontractors to maintain general liability insurance for all activities related to installation and servicing of the equipment at the Centers. 18.4 End User Agency’s Insurance The End User Agency agrees to maintain a self-insurance program or to procure and maintain the following minimum insurance coverage areas and limits, or comparable program(s) of self- insurance, responsive to its liability and property exposures under this Agreement: 18.4.1 General Liability: Insurance Services “occurrence” form CG 00 01 (current edition), or its substantive equivalent. Commercial General Liability coverage shall be no less than ONE MILLION DOLLARS ($1,000,000) per combined single limit per occurrence, and TWO MILLION DOLLARS ($2,000,000) in the aggregate for bodily injury and property damage. 18.4.2 Workers' Compensation/Stop Gap/Employers Liability: Statutory Workers Compensation coverage and Stop Gap Liability for a limit no less than ONE MILLION DOLLARS ($1,000,000) per occurrence. 19. NOTICES Written notice for purposes of Sections 16, 18 and 23 must be either delivered by courier or sent by certified mail, return receipt requested, to the address listed below. Notices shall be deemed effective upon the earlier of receipt when delivered, or, if mailed, upon signature on the return receipt. A Party may change the address for notices from time to time by providing the other AGENDA ITEM #6. c) 19 Party(ies) the replacement name and contact information. Notice shall not be effective unless and until the other Party(ies) has (have) received this information. To the End User Agency: To the County or PSERN Operator: Hai Phung, Project Manager King County Department of Information Technology 401 5th Avenue Seattle, WA 98104 20. AMENDMENT This Agreement may be amended only upon mutual written agreement of the Parties and approval of the PSERN Board. 21 FORCE MAJEURE Acts of nature, acts of civil or military authorities, acts of war, terrorism, fire, accidents, shutdowns for purpose of Emergency repairs, strikes and other labor disruptions, and other industrial, civil or public disturbances that are not reasonably within the control of a Party causing the Party’s inability to perform an obligation under this Agreement are “Force Majeure Events.” If any Party is rendered unable, wholly or in part, by a Force Majeure Event, to perform or comply with any obligation or condition of this Agreement, such obligation or condition shall be suspended for the time and to the extent reasonably necessary to allow for performance and compliance and restoration of normal operations. 22 CONFLICT WITH OTHER AGREEMENTS If any provision of this Agreement conflicts with a provision of the Implementation Period ILA, the Operations Period ILA, or the lease between the End User Agency and King County (or Service Provider as applicable), if any, such that the provisions cannot be harmonized, then the provisions of the applicable ILA or lease shall control over this Agreement. 23 DISPUTE RESOLUTION If a dispute arises out of or relates to this Agreement, the Parties shall endeavor to resolve the dispute through direct negotiations between them. If the Parties are unable to resolve the dispute within sixty (60) days of its occurrence, either Party may refer the dispute to the PSERN Board for resolution and shall provide the other Party with notice of such referral. If the dispute is not resolved by the PSERN Board within sixty (60) days of referral to it, either Party may refer the dispute to the executive officers of the Parties. If the dispute is not resolved by the executives within 60 days of referral, either Party may refer the dispute to non-binding mediation. The parties to the dispute shall share the costs of mediation equally. Referral of the AGENDA ITEM #6. c) 20 dispute to the PSERN Board, the executives, and mediation shall be a condition precedent to a Party’s pursuit of other available legal remedies. 24 CHOICE OF LAW AND VENUE This Agreement and any rights, remedies, and/or obligations provided for in this Agreement shall be governed, construed, and enforced in accordance with the substantive and procedural laws of the State of Washington. The Parties agree that the King County Superior Court, Washington shall have exclusive jurisdiction and venue over any legal action arising under this Agreement. 25 NO WAIVER No term or provision of this Agreement shall be deemed waived and no breach excused unless such waiver or consent shall be in writing and signed by the Party claimed to have waived or consented. Waiver of any default of this Agreement shall not be deemed a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach. Waiver of such default or breach shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval of the Parties. 26 EX E CUT I O N A ND C O U NTER PAR T S This Agreement may be executed in counterparts, any one of which shall be deemed to be an original, and all of which together shall constitute one and the same instrument. 27 SURVIVAL PROVISIONS The following provisions shall survive and remain applicable to each of the Parties notwithstanding any termination or expiration of this Agreement and notwithstanding a Party’s withdrawal from this Agreement. Section 15 Records Section 17 Indemnification Section 19 Notices Section 24 Choice of Law and Venue 28 SEVERABILITY The invalidity of any provision of this Agreement shall not affect the validity of the remaining provisions. AGENDA ITEM #6. c) 21 IN WITNESS WHEREOF, authorized representatives of the Parties have signed their names in the space provided below. King County City of Renton David Mendel, Director, King County Armondo Pavone, Mayor Date Emergency Radio Communications Attest: Jason Seth, City Clerk Date City Attorney, City of Renton Date AGENDA ITEM #6. c) 22 Exhibit 1 List of equipment for End User Agency The quantities of equipment listed here will be based on the preliminary radio inventory. The parties agree that prior to radio replacement final inventory numbers will be mutually agreed to, subject to the replacement polices adopted by the PSERN Joint Board. Renton Police Department Portable Radio Location Capable Encryption with Over The Air Re- keying Portable Radio quantity with microphone 2 batteries, case Individual Charger 6 Pocket Charger Other Gov't No No 0 0 0 Police Yes Yes 209 209 0 Fire/EMS Yes Yes 0 0 0 Mobile Radio Location Capable Encryption with Over The Air Re- keying Dash mount radio Trunk mount radio Dual head radio Quad head radio Motorcycle radio Other Gov't No No 0 0 0 0 0 Police/Fire/EMS Yes Yes 94 43 0 0 16 Base Radio Location Capable Encryption with Over The Air Re- keying Consolette radio Desktop radio Other Gov't No No 0 0 Police/Fire/EMS Yes Yes 0 2 Total Radios 364 AGENDA ITEM #6. c) 23 All radios come with 700/800 MHz Trunked/Conventional P25 & Smartzone Trunking, Over the Air Programming, Radio Authentication, Integrated Voice and Data, Advanced System Key AGENDA ITEM #6. c) 24 Exhibit 2 Response and Resolution Tables Severity Level En-Route Response Time Restoration and Replacement Times Examples Severity 1 Field Servicer shall be en- route within thirty (30) minutes after Contractor or Service Provider detects or is notified of the failure, whichever occurs first. Within four (4) hours of detection or report of failure, whichever occurs first, restore full functionality to land mobile radio equipment and software, microwave system equipment and software and MPLS equipment and software and if equipment is malfunctioning, install FRU. Concerning equipment and software not listed above, Service Provider’s goal is to resolve all Severity 1 failures within two hours of arrival. However, it is possible that some resolutions could require additional time and effort due to multiple item failure, antenna system failure, etc. In any event, Service Provider is committed to failure resolution as rapidly as possible, utilizing all available resources to resolve the failure as soon as possible. Failure of any system control equipment element. (e.g. equipment at a master site or prime site). Any failure which results in the loss of wide area operation of one or more simulcast radio sub-system. Failure of operation of 25% or more of the operator stations in a dispatch center. This level represents the most critical issues affecting significant portions of the System and its users. AGENDA ITEM #6. c) 25 Severity 2 Field Servicer shall be en- route within thirty (30) minutes after Contractor or Service Provider detects or is notified of the failure, whichever occurs first. Within twenty-four (24) hours of detection or report of failure, whichever occurs first, restore full functionality to land mobile radio equipment and software microwave system equipment and software and MPLS equipment and software and if equipment is malfunctioning, install FRU. Concerning equipment and software not listed above Service Provider’s goal is to resolve all Severity 2 failures within twelve hours of arrival. However, it is possible that some resolutions could require additional time and effort due to multiple item failure, antenna system failure, etc. In any event, Service Provider is committed to failure resolution as rapidly as possible, utilizing all available resources to resolve the failure as soon as possible. Loss of 20% or more voice talk-path capacity at a site. Failure of operation of any individual site that comprises a part of a simulcast subsystem or multicast site. Any Backhaul failure which causes either a loss of traffic through a path or loss of node redundancy. Network Management System (NMS) failure dispatch center failure impacting operations. Loss of connectivity of any dispatch or RF site to the core network. Environmental alarms, such as DC plant and backup power. This level represents major issues that results in an impaired or unusable sub-system, or loss of critical features from the End User Agency’s perspective. AGENDA ITEM #6. c) 26 Severity 3 Field Servicer shall be en- route as soon as possible after Contractor or Service Provider detects or is notified of the failure, whichever occurs first. Within twenty-four (24) hours of detection or report of failure, whichever occurs first, restore full functionality to land mobile radio equipment, microwave system equipment and software and MPLS equipment and software and, if equipment is malfunctioning, install new equipment. Concerning equipment and software not listed above, Service Provider’s goal is to resolve all Severity 3 failures within twenty- four hours of arrival. However, it is possible that some resolutions could require additional time and effort due to multiple item failure, antenna system failure, etc. In any event, Service Provider is committed to failure resolution as rapidly as possible, utilizing all available resources to resolve the failure as soon as possible. Loss of less than 20% of voice talk- path capacity at any site. Any Backhaul failure or alarm which does not result in loss of traffic or redundancy. No more than 1 console out-of- service at any dispatch location. Loss of any NMS workstation. This level represents moderate issues that limit End User Agency’s normal use of the system, sub- system, product, or major non- critical features from an End User Agency’s perspective. AGENDA ITEM #6. c) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. __________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO SIGN ON BEHALF OF THE CITY, THE PUGET SOUND EMERGENCY RADIO NETWORK OPERATOR INTERLOCAL COOPERATION AGREEMENT. WHEREAS, King County currently has a countywide emergency public safety radio network. The King County Emergency Radio Communication System (“KCERCS”) supports over seventeen thousand radios and nearly two hundred separate police, fire, emergency medical, and other governmental agencies; and WHEREAS, portions of KCERCS are separately owned by the Eastside Public Safety Communications Agency, Valley Communications Center, the City of Seattle, and King County with a jointly owned switch controlling the entire network; and WHEREAS, KCERCS is over twenty years old and is increasingly unsupported by the supplier of the system’s equipment, software and related parts; and WHEREAS, the City and the cities of Auburn, Bellevue, Federal Way, Issaquah, Kent, Kirkland, Mercer Island, Redmond, Seattle, and Tukwila and King County (“Parties”) determined that it is in the public interest that a new public safety radio system, referred to as the Puget Sound Emergency Radio System (“PSERN”), be implemented to provide public safety agencies and other user groups in the region with improved coverage and capacity, as well as uniformly high-quality radio communications; and WHEREAS, the Parties entered into the Puget Sound Emergency Radio Implementation Period Interlocal Cooperation Agreement (“Implementation Period ILA”) that designates King County as the lead agency for planning, procurement, financing, implementation and limited AGENDA ITEM #6. c) RESOLUTION NO. ________ 2 operation of PSERN. The Implementation Period ILA also establishes a Joint Board to oversee the PSERN Project implementation; and WHEREAS, the Parties each gave 800 MHz frequencies to the PSERN project that will become the new PSERN system and will eventually be owned by the PSERN Operator; and WHEREAS, the Parties to the Implementation Period ILA have negotiated a separate agreement, the Puget Sound Emergency Radio Network Operator Interlocal Cooperation Agreement to create a new separate governmental agency under RCW 39.34.030(3)(b) that is organized as a non-profit corporation under Chapter 24.06 RCW to assume the ownership and control of PSERN following full system acceptance; and WHEREAS, in addition to creating the new agency to be called the PSERN Operator, the PSERN Operator ILA establishes the terms for governance of the PSERN Operator and the terms under which the PSERN Operator will undertake responsibility for the ownership, operations, maintenance, management and on-going upgrading/replacing of the PSERN system during its useful life; and WHEREAS, the PSERN Joint Board, created by the Implementation Period ILA, approved the PSERN Operator ILA by unanimous vote; and WHEREAS, pursuant to the PSERN Operator ILA, the cities of Renton, Auburn, Federal Way, Kent, and Tukwila will share a single vote on the PSERN Operator Board of Directors and to facilitate such vote sharing have negotiated a memorandum of understanding to designate how such shared voting authority will be overseen; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: AGENDA ITEM #6. c) RESOLUTION NO. ________ 3 SECTION I. The Mayor and City Clerk are hereby authorized to sign all documents necessary to enact the Puget Sound Emergency Radio Network Operator Interlocal Cooperation Agreement in substantially the same form as Exhibit “A” to this resolution, with King County and the cities of Auburn, Bellevue, Federal Way, Issaquah, Kent, Kirkland, Mercer Island, Redmond, Seattle and Tukwila for the Puget Sound Emergency Radio Network Operator, and to take all actions necessary to implement the terms of the interlocal agreement, including signing a memorandum of understanding in substantially the same form as Exhibit “B” to this resolution. PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2020. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2020. ______________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES.1844:4/21/2020 AGENDA ITEM #6. c) RESOLUTION NO. ________ 4 EXHIBIT “A” Puget Sound Emergency Radio Network Operator Interlocal Cooperation Agreement AGENDA ITEM #6. c) Page 1 PUGET SOUND EMERGENCY RADIO NETWORK OPERATOR INTERLOCAL COOPERATION AGREEMENT This Puget Sound Emergency Radio Network Operator Interlocal Cooperation Agreement (“Agreement”) is entered into pursuant to chapter 39.34 RCW (the “Interlocal Cooperation Act”) by and among King County and the cities of Auburn, Bellevue, Federal Way, Issaquah, Kent, Kirkland, Mercer Island, Redmond, Renton, Seattle, and Tukwila, each a political subdivision or municipal corporation of the State of Washington (individually, a "Party" and collectively, the "Parties"). RECITALS A. The Parties, under various interlocal agreements, have been responsible for the ownership, operation and maintenance of various elements in the current King County Emergency Radio Communications System (KCERCS), a voice radio system that is nearly twenty years old and is increasingly unsupported by the supplier of the system’s equipment, software and related repairs. B. The Parties determined that it is in the public interest that a new public safety radio system be implemented that will provide public safety agencies and other user groups in the region with improved coverage and capacity, as well as uniformly high- quality emergency radio communications. Said new system is referred to herein as the “Puget Sound Emergency Radio Network System” or “PSERN System.” C. The costs of implementing the PSERN System are financed through a funding measure approved by voters at the April 2015 election. D. The Parties executed a separate agreement (“Implementation Period ILA”) that designates King County to act as the lead agency for planning, procurement, financing and implementation of the PSERN System with the oversight of a Joint Board established pursuant to the Implementation Period ILA. E. The Implementation Period ILA contemplates that the Parties will create a new separate governmental agency under RCW 39.34.030(3)(b) that is organized as a non- profit corporation under Chapter 24.06 RCW as authorized by the Interlocal Cooperation Act to assume the ownership and control of the PSERN System following Full System Acceptance and be responsible for the ownership, operations, maintenance, management and on-going upgrading/replacing of the PSERN System during its useful life. F. The purpose of this Agreement is to create the new governmental agency to be known as the “PSERN Operator” and establish the terms for governance of the PSERN Operator and the terms under which the PSERN Operator will undertake the ownership, operations, maintenance, management and on-going upgrading/replacing of the PSERN System. NOW, THEREFORE, in consideration of the mutual promises, benefits and covenants contained herein and other valuable consideration, the sufficiency of which is hereby acknowledged, the Parties agree to the above Recitals and the following: AGENDA ITEM #6. c) Page 2 1.0 RULES OF CONSTRUCTION AND DEFINITIONS 1.1 Rules of Construction 1.1.1 Unless the context requires otherwise, the singular form of a word shall also mean and include the plural (and vice versa), and the masculine gender shall also mean and include the feminine and neutral genders (and vice versa). 1.1.2 References to statutes or regulations include all current and future statutory or regulatory provisions consolidating, amending or replacing the statute or regulation referred to. 1.1.3 References to sections, exhibits, attachments or appendices to this Agreement and references to articles or sections followed by a number shall be deemed to include all subarticles, subsections, subclauses, subparagraphs and other divisions bearing the same number as a prefix. 1.1.4 The words “including,” “includes” and “include” shall be deemed to be followed by the words “without limitation.” 1.1.5 The words “shall” or “will” shall be deemed to require mandatory action. 1.1.6 Words such as “herein,” “hereof” and “hereunder” are not limited to the specific provision within which such words appear but shall refer to the entire Agreement taken as a whole. 1.1.7 Words such as “person” or “party” shall be deemed to include individuals, political subdivisions, governmental agencies, associations, firms, companies, corporations, partnerships, and joint ventures. 1.1.8 References to “days” shall mean calendar days unless expressly stated to be “Business Days.” If the due date for a task, payment, or any other requirement falls on a Saturday, Sunday or holiday observed by King County, the due date shall be deemed to be the next Business Day. 1.1.9 The headings and captions inserted into this Agreement are for convenience of reference only and in no way define, limit, or otherwise describe the scope or intent of this Agreement, or any provision hereof, or in any way affect the interpretation of this Agreement. 1.1.10 This Agreement was negotiated and prepared by the Parties and their respective attorneys. The Parties acknowledge and agree that the rule of construction that an ambiguous contract should be construed against the drafter shall not be applied in any construction or interpretation of this Agreement. 1.2 Definitions AGENDA ITEM #6. c) Page 3 Words and terms used in this Agreement and not otherwise defined herein (including in the recitals which are hereby incorporated into this Agreement by this reference) shall be given their ordinary and usual meanings or their well-known technical industry meanings except that the following terms are defined for this Agreement as follows: 1.2.1 Board of Directors or Board means the board described in Section 4.0 of this Agreement and shall be the governing body of the PSERN Operator. 1.2.2 Agreement means this Puget Sound Emergency Radio Network Operator Interlocal Cooperation Agreement, as it may hereafter be amended or modified from time to time, together with all exhibits and appendices hereto, as they may hereafter be amended or modified. 1.2.3 Consolidated Service Area means those geographic areas of King County, Pierce County and Snohomish County, Washington, previously served by the emergency radio networks of King County, the City of Seattle, EPSCA and Valley Com, and which areas are to be prospectively served by the PSERN System. The Consolidated Service Area shall also include those other geographic areas that are added to the area served by the PSERN System as expanded in accordance with action of the Board of Directors. 1.2.4 Director means a person designated as a member of the Board of Directors pursuant to Section 4.2 of this Agreement. 1.2.5 Dispatch Center means an organization that has entered into an agreement with King County or the PSERN Operator for console service on the PSERN System. 1.2.6 EPSCA means the Eastside Public Safety Communications Agency, formed pursuant to chapters 39.34 and 24.06 RCW, created by the cities of Bellevue, Issaquah, Kirkland, Mercer Island and Redmond, or its successor agency. 1.2.7 Executive Director means the chief executive officer for the PSERN Operator appointed by and serving at the pleasure of the Board of Directors. 1.2.8 Full System Acceptance or FSA means the determination issued to the PSERN System Contractor upon the Contractor satisfactorily completing the final system development phase milestone pursuant to King County Contract No. 5729347 (Contract for the Design, Development, Implementation, Testing and On- Going Support, Maintenance and Upgrade of the Puget Sound Emergency Radio System, executed on December 17, 2014). 1.2.9 KCERS means the King County Emergency Radio Communication System. 1.2.10 Operations Period means the period that commences with the first full month after FSA and continuing through the life of the PSERN System. AGENDA ITEM #6. c) Page 4 1.2.11 PSERN Transitional Employee means an individual: (1) who, at the time of FSA, is employed by King County, the City of Seattle, EPSCA, or ValleyCom in a management, administration, finance, operations, and/or maintenance position for a subregion of KCERCS; (2) whose employment with King County, the City of Seattle, EPSCA, or ValleyCom will be eliminated as a direct result of the PSERN project; and (3) who will not be hired by the PSERN Operator in a comparable capacity because the PSERN Operator has no or fewer comparable positions. 1.2.12 Puget Sound Emergency Radio Network Operator or PSERN Operator means the governmental agency formed under this Agreement and RCW 39.34.030(3)(b) that is organized as a nonprofit corporation under chapter 24.06 RCW as authorized by the Interlocal Cooperation Act for the purpose of owning, operating, maintaining, managing and ongoing upgrading/replacing of the PSERN System during the Operations Period. 1.2.13 Puget Sound Emergency Radio Network System or PSERN System means the land mobile radio system constructed under the Implementation Period ILA. It also means all equipment, software, and other work deployed during the Operations Period to provide public safety communication service(s) or an addition to an existing infrastructure during the Operations Period to provide new or additional public safety communication service(s). 1.2.14 System means an infrastructure that is deployed to provide public safety communication service(s) or an addition to an existing infrastructure to provide new or additional public safety communication service(s). 1.2.15 Service Rate means the rate or rates charged to User Agencies in accordance with the Rate Model at Exhibit A, or as it may be amended by action of the Board of Directors. 1.2.16 Services means voice, data, video, or other communication services provided to User Agencies and Dispatch Centers through an agreement with King County or the PSERN Operator. 1.2.17 User Agency means an entity that is authorized under an agreement with King County or the PSERN Operator to register and use a radio or other device on the PSERN System. 1.2.18 Valley Communications Center or Valley Com means the Governmental Administrative Agency formed by interlocal agreement under Chapter 39.34 RCW, created by the cities of Auburn, Federal Way, Kent, Renton, and Tukwila. 2.0 DURATION OF AGREEMENT This Agreement shall be effective on the date it is last signed by an authorized representative of each the Parties and is filed and/or posted as provided in Section 15.2 ("Effective Date"). This Agreement shall remain in effect until terminated as provided in Section 12.0. AGENDA ITEM #6. c) Page 5 3.0 PURPOSE OF THE AGREEMENT; FINANCING; SERVICES The purpose of this Agreement is to provide communication Services throughout the Operations Period to User Agencies and any other agencies permitted to be licensed in the 800 MHz Public Safety Radio Spectrum pursuant to 47 C.F.R. Part 90 that are within the boundaries of the Consolidated Service Area. To effectuate this purpose, the Parties hereby create a governmental administrative agency called the “Puget Sound Emergency Radio Network Operator”. The Parties each assign to the PSERN Operator the responsibility of owning, operating, maintaining, managing and ongoing upgrading/replacing of the PSERN System during the Operations Period as permitted by the Interlocal Cooperation Act. The PSERN Operator shall be formed pursuant to RCW 39.34.030(3)(b) and shall be organized as a nonprofit corporation under chapter 24.06 RCW. The Parties hereto acknowledge and agree that each is executing this Agreement in order to facilitiate the creation of the PSERN Operator as a separate governmental administrative agency pursuant to the Interlocal Cooperation Act and not a “joint board” within the meaning of RCW 39.34.030(4)(a). All debts, obligations and liabilities incurred by the PSERN Operator shall be satisfied exclusively from the assets and properties of the PSERN Operator and no creditor or other person shall have any right of action against the Parties hereto, the User Agencies or any other public or private entity or agency on account of any debts, obligations, or liabilities of the PSERN Operator unless explicitly agreed to in writing by the Party hereto, the User Agency, or such entity or agency. The expenses of the PSERN Operator shall be financed through a funding measure approved by voters at the April 2015 election and with user fees (Service Rates) to be assessed against and paid by all User Agencies. It is the intent of the Parties that Service Rates be computed as provided in Exhibit A and be set to cover all operating expenses of the PSERN Operator, unless otherwise directed by the Board of Directors. This Agreement shall not obligate the Parties to incur debt on behalf of the PSERN Operator. Each Party’s financial obligations to PSERN shall be limited to payment of Service Rates unless otherwise agreed upon in writing. The PSERN Operator shall have the responsibility and authority for providing communication Services as provided in this Agreement, including but not limited to owning, operating, maintaining, managing and ongoing upgrading/replacing of the PSERN System during the Operations Period and all related incidental radio communications functions. 4.0 BOARD OF DIRECTORS 4.1 Creation of Board of Directors The PSERN Operator shall be governed by a Board of Directors that is hereby created pursuant to the Interlocal Cooperation Act and chapter 24.06 RCW that shall act in the best interests of PSERN and in furtherance of the purpose of this Agreement. The Board’s AGENDA ITEM #6. c) Page 6 composition, powers, responsibilities, quorum and meeting requirements shall be included in the PSERN Operator’s articles of incorporation or bylaws. 4.2 Composition of the Board of Directors 4.2.1 The Board of Directors shall be composed of the four following voting members: 4.2.1.1 the King County executive, or a designee of the executive approved by the King County council; 4.2.1.2 the City of Seattle mayor, or his/her designee; 4.2.1.3 one mayor or city manager or his/her designee representing the Cities of Bellevue, Issaquah, Kirkland, Mercer Island and Redmond (the “EPSCA Cities”); and 4.2.1.4 one mayor or city manager or his/her designee representing the Cities of Auburn, Federal Way, Kent, Renton and Tukwila (the “Valley Com Cities”). 4.2.2 The Board of Directors shall also include two nonvoting members to comment and participate in discussions but who are not entitled to vote on any matter. One nonvoting member shall be appointed by the King County Police Chiefs Association and one member selected jointly by the King County Fire Commissioners Association and the King County Fire Chiefs Association. 4.2.3 An authorized representative of King County, the City of Seattle, the Valley Com Cities and the EPSCA Cities shall provide written notice of its initial Board of Directors member and alternate member to the Chair of the Joint Board established under the Implementation Period ILA. Thereafter, notice of a change to a Party’s Board of Directors member or alternate shall be effective upon delivery of written notice to the Chair of the Board of Directors. The notice shall include the name and contact information for the new member or alternate. 4.2.4 An authorized representative of King County, the City of Seattle, the Valley Com Cities and the EPSCA Cities shall promptly replace any vacancy in its Board of Directors member or alternate and may, at any time, replace its Board of Directors member or alternate by giving notice as provided in Section 4.2.3. If the County or the City of Seattle fails to fill a vacancy for its Board of Directors member and alternate, its chief executive officer or his/her designee shall attend all meetings until one of the vacancies is filled. If one of the groups of cities listed in Sections 4.2.1.3 or 4.2.1.4 fails to fill a vacancy for its Board of Directors member and alternate, then the chief executive officer or his/her designee of one of the cities in that group shall attend all meetings until one of the vacancies is filled. 4.2.5 The officers of the PSERN Operator shall consist of a Chair, Vice Chair, a Secretary, a Treasurer and such other officers and assistant officers as may be deemed necessary and set forth in the bylaws. Any two or more offices may be AGENDA ITEM #6. c) Page 7 held by the same person, except the offices of Chair and Secretary. The officers shall be elected from among the voting members of the Board. The Chair shall preside at the meetings of the Board of Directors. The Vice Chair shall serve in the absence of the Chair. 4.3 Quorum and Meeting Procedures 4.3.1 A quorum for a meeting of the Board of Directors shall be all four of the Board members who have voting authority. Action by the Board of Directors shall require the affirmative vote of all four voting Board members, except as provided otherwise in this Agreement. 4.3.2 Any Board of Directors member who has voting authority may request that a vote on a measure be deferred until the next meeting. The measure shall then be deferred for one meeting unless the other three voting members find either that there is an emergency requiring that the vote be taken at the originally scheduled meeting or that a delay would likely result in harm to the public, User Agencies or the PSERN Operator. A vote on the same measure shall not be deferred a second time without the concurrence of the majority of the Board of Directors’ voting members. 4.3.3 The Board of Directors shall establish bylaws and procedures for its operations and meetings including setting a regular meeting schedule and location, providing for the scheduling of special and emergency meetings, and providing for attendance by telephone or other electronic voice communication. 4.3.4 The regular meeting schedule shall be established by the Board of Directors, with a minimum of two meetings being held each calendar year. Special or emergency meetings may be called by the Chair or by at least two voting members of the Board. 4.3.5 The first meeting of the Board of Directors will be held as soon as practicable and necessary to begin operations of the PSERN Operator. The members described in Section 4.2.3 shall attend the meeting and shall elect a Chair and Vice Chair to serve a term that will begin upon election and extend through the remainder of that calendar year and the calendar year immediately following. Thereafter, the Board of Directors shall elect a Chair and Vice Chair at the final meeting of each year to allow each to serve a two-year term that will begin on January 1 of the following year. 4.3.6 The Board of Directors shall hold an annual meeting to coincide with the first regular meeting each year. During the annual meeting, the Executive Director shall report on the state of the PSERN Operator. 4.3.7 The Board of Directors shall take actions by vote and each voting Board member shall be entitled to one vote. All votes shall have equal weight in the decision-making process. Any voting Board member may call for a vote on an issue. Meetings shall be conducted according to the most recent edition of Robert’s Revised Rules of Order unless otherwise directed by the Board of Directors. AGENDA ITEM #6. c) Page 8 4.3.8 Board members must be present at a meeting to vote and may not vote by proxy, provided that, if provided for in the bylaws, a member may participate in Board meetings and may vote on Board issues via telephone or other electronic voice communication. 4.3.9 The Board of Directors shall comply with applicable requirements of the Washington State Open Public Meetings Act, Chapter 42.30 RCW. 4.3.10 An alternate attending Board of Directors meetings on behalf of a regular member of the Board shall be considered to be a member for purposes of that meeting and entitled to exercise all rights of the member to participate in such meetings, including participating in discussion, making motions, and voting on matters coming before the Board. 4.3.11 Notwithstanding any other provision in this Agreement, the Board of Directors may take action by three affirmative votes when each of the following conditions is met: (1) a matter has been identified for action in the notice or proposed agenda for at least two meetings in a row, and (2) both meetings were regularly scheduled meetings or properly notified and scheduled special meetings in accordance with the bylaws and RCW 42.30, and (3) the same voting member failed to attend both meetings and failed to send an alternate. In this event, for this one action item only, a quorum of the Board of Directors will consist of three members. 4.4 Board of Directors Actions The PSERN Operator, through its Board of Directors, shall have all powers allowed by law for interlocal agencies created under RCW 39.34.030 and chapter 24.06 RCW, as they now exist or may hereafter be amended, and as authorized, amended, or removed by the Board of Directors, as provided for in this Agreement, and including but not limited to the following: a. Amend this Agreement, subject to Section 15.13; b. Establish committees and advisory groups to perform activities related to the PSERN System; c. Adopt and amend budgets and approve expenditures; d. Adopt and amend policies and bylaws for the administration and regulation of the PSERN Operator; e. Adopt and amend purchasing and contracting policies consistent with state law; f. Direct and supervise the activities of the Operating Board; g. Direct the activities of the Executive Director; AGENDA ITEM #6. c) Page 9 h. If the Board determines that the Executive Director will be directly hired as an employee of the PSERN Operator, then the Board shall hire, set the compensation for, and be authorized to terminate the employment of the Executive Director. i. If the Board determines that the Executive Director will be a contracted employee from another governmental agency, the Board will contract for an “at will” employee approved by the Board and who may be terminated from the position by a unanimous vote by the Board. j. Evaluate the Executive Director's performance and give the Executive Director a written evaluation of his or her performance at least annually; k. Establish a fund or special fund or funds as authorized by RCW 39.34.030; l. Establish Service Rates in accordance with Exhibit A or any amendments thereto; m. Review and amend terms of use for User Agencies, as necessary; n. Conduct regular and special meetings; o. Approve PSERN operation and maintenance standards; p. Determine the Services the PSERN Operator shall offer and the terms under which they will be offered; q. Approve agreements with third parties; r. Incur financial obligations in the name of the PSERN Operator to make purchases or contracts for Services to implement the purposes of this Agreement; provided, however, nothing in this Agreement shall authorize the PSERN Operator to issue bonds or incur indebtedness in the name of any Party hereto or that shall be considered a debt or a guarantee of any Party hereto without its express written consent; s. Purchase, take, receive, lease, take by gift, or otherwise acquire, own, hold, improve, use and otherwise deal in and with real or personal property, or any interest therein, in the name of the PSERN Operator; t. Sell, convey, mortgage, pledge, lease, exchange, transfer, and otherwise dispose of all of its real or personal property, or any interest therein, and assets; u. Sue and be sued, complain and defend, in all courts of competent jurisdiction; v. Hold licenses for radio frequencies; AGENDA ITEM #6. c) Page 10 w. Recommend action to the legislative bodies of the Parties and User Agencies; w. Delegate the Board of Directors' authority under this Agreement subject to any applicable law and to such limitations and conditions as the Board of Directors may establish; x. Enter into agreements with other agencies to accomplish tasks for the PSERN Operator such as agreements for services such as procurement and property leasing; y. Contract for staff through agreements with other agencies that specify the employment policies, compensations amounts, and supervisory structure that will apply to such staff; z. Exercise any powers necessary to further the goals and purposes of this Agreement that are consistent with the powers of the Parties; aa. Add parties to this Agreement and concurrently amend the membership of the Board of Directors, subject to the limitations of Section 15.13; bb. Take necessary actions to prepare and plan for a public safety radio system(s) to succeed the PSERN System; cc. To the extent permitted by law, accept loans or grants of funds from any federal, state, local or private agencies and receive and distribute funds; and dd. The PSERN Operator shall have no power to levy taxes. 4.5 Impasse Resolution Procedure 4.5.1 If a matter requiring Board action is moved at a Board of Directors meeting but fails for lack of a unanimous vote by all four (4) Directors, a voting Director may submit written notice of an impasse to the other Directors and the Executive Director. The notice shall include a statement of the action being sought and the history of any Board deliberation or vote(s) on the matter. 4.5.2 Within seven (7) days of receipt of a notice of impasse, the Board Chair shall designate a mediator to assist the Board in resolving the impasse. The mediator shall be experienced in resolving disputes among public sector and/or nonprofit agencies and may not be an employee or consultant of any of the Parties, unless otherwise agreed to by the Parties. 4.5.3 The Parties agree that it is essential to the success of the PSERN System that any impasse be resolved as quickly as possible and accordingly agree to instruct their respective Directors to cooperate with the mediator in good faith, including expediting responses to any mediator requests for information and discussion. AGENDA ITEM #6. c) Page 11 4.5.4 The mediator shall promptly investigate the impasse and the respective positions of the voting Directors. The mediator may recommend one or more non- binding alternatives for resolving the impasse. Regardless of the outcome of the mediation, the cost of the mediator’s fees and expenses shall be divided into four equal parts to be paid by (1) the County, (2) the City, (3) the EPSCA Cities and the (4) Valley Com Cities. The EPSCA Cities and Valley Com Cities shall each be responsible for apportioning their one quarter share of the costs among their members and for informing the PSERN Operator of the apportionment. The PSERN Operator shall pay the mediator and invoice each Party for its share. Each Party shall pay the PSERN Operator within thirty (30) days of the Party’s receipt of the invoice. 4.5.5 If the impasse is not resolved within ten (10) days of the mediator providing his/her recommendation(s), the Elected Executives Committee (EEC) shall meet with the Board of Directors to attempt to resolve the impasse. The EEC shall be composed of the King County Executive; the Mayor of the City of Seattle; one elected official designated by the EPSCA Cities; and one elected office designated by the Valley Com Cities. The Board of Directors and the EEC shall convene to consider the matter and attempt to reach a resolution, which may include re- submitting the matter for a Board of Directors vote, not later than twenty (20) days after the date the mediator provided his/her recommendation(s). 5.0 OPERATING BOARD The Board of Directors will create an Operating Board of PSERN System User Agencies, which will include at least one fire commissioner as a member, to provide advice and perform other duties as deemed appropriate by the Board of Directors. The obligation to create and maintain an Operating Board shall be included in the PSERN Operator’s articles of incorporation or bylaws. 6.0 EXECUTIVE DIRECTOR If the Executive Director is directly hired as an employee of the PSERN Operator, the Board shall be responsible for the appointment and termination of the Executive Director. If the Board enters into an agreement with another governmental agency to contract for an Executive Director, the agreement shall give the Board the authority to appoint the Executive Director and to terminate the Executive Director from his/her position. The Executive Director shall report to the Board of Directors and shallregularly advise the Board on matters related to the operation and functions of the PSERN System and the PSERN Operator, including proposed budgets, financial and liability issues, and all other appropriate matters related to the PSERN System and the PSERN Operator. The Executive Director may also request assistance from the Operating Board to address tasks calling for technical and user-related expertise. 6.1 Executive Director Duties The Executive Director shall: AGENDA ITEM #6. c) Page 12 a. Manage the PSERN Operator’s day-to-day activities consistent with applicable policies, procedures, and standards; b. Retain appropriate PSERN Operator staff either through the direct hire of such staff or through an agreement with an agency to provide such staff; c. Hire, evaluate, supervise, discipline, and terminate staff in compliance with applicable budget, policies, procedures, agreements and standards; d. Propose and administer Annual Budgets including a contingency; e. Consistent with applicable budget and procurement policies adopted by the Board, approve expenditures and sign contracts in amounts as established by the Board of Directors without additional approval of the Board of Directors; f. Track the performance of PSERN systems and Services; g. Provide support to the Board of Directors; h. Recommend policies, procedures, and standards, and changes thereto, including without limitation policies governing the procurement of goods, services, public works and improvements, staffing and emergency responses; i. Provide written monthly reports to the Board of Directors describing the PSERN Operator’s budget status, PSERN System performance against targets, partial or full PSERN System outages, purchases equal to or greater than $10,000, and usage statistics; j. Maintain and manage records in accordance with applicable state and federal laws and regulations; k. Prepare an annual report for the PSERN Operator as required by RCW 23.95.255; and l. Perform other duties as assigned by the Board of Directors. 6.2 Qualifications and Status of the Executive Director The Executive Director shall have experience or comparable equivalent skills in the technical, financial and administrative fields of public safety radio and his or her appointment shall be on the basis of merit only. If the Executive Director is directly hired by the PSERN Operator, he/she will serve in an “at will” position that may not be modified by any PSERN Agency policy, rule, or regulation regarding discipline or termination of PSERN Agency employees, and accordingly, the Executive Director may only be terminated from his or her position by the Board of Directors. 7.0 EMERGENCY PROCEDURES AGENDA ITEM #6. c) Page 13 In the case of an emergency, the Executive Director shall have the authority to issue a determination of emergency under applicable law. The Executive Director shall communicate to the Board of Directors each decision made pursuant to any emergency determination as soon as reasonably possible and shall issue a written finding of the existence of the emergency no later than two weeks following the award of any contract executed pursuant to the emergency determination. 8.0 PSERN OPERATOR EMPLOYMENT 8.1 Employees Generally The Board of Directors shall require the PSERN Operator to comply with all applicable federal, state and local laws, ordinances and regulations pertaining to all current and future employees. In addition, the PSERN Operator shall be an equal opportunity employer and make reasonable efforts to maintain a diverse work force. 8.2. Employment of Current Regular Employees 8.2.1 Offer of Employment 8.2.1.1 As of the Effective Date of this Agreement, there are 3.0 FTE City of Seattle employees and 8.0 FTE King County employees who are employed to primarily work on KCERCS infrastructure and whose job duties will be assumed by the PSERN Operator after FSA (“Qualified Employees”). It is the intention of the Parties that each of those Qualified Employees have the option of working for the PSERN Operator and that the PSERN Operator and the County and City of Seattle will work cooperatively to transition the employees who accept such option to work for the PSERN Operator on a schedule that does not adversely impact public safety functions prior to FSA. 8.2.1.2 Directly Hired Employees If the Board of Directors determines that PSERN Operator staff shall be directly hired by the PSERN Operator and to implement the intent of Section 8.2.1., then no later than the date to be set by the Board of Directors, the PSERN Operator will offer employment to each of the Qualified Employees for similar employment with the PSERN Operator. The offer shall remain open for no more than thirty (30) days unless otherwise determined by the Board of Directors. Each Qualified Employee who accepts the offer shall become a “Transferring Employee.” The PSERN Executive Director shall use best efforts to ensure each Transferring Employee a smooth and prompt transition to employment with the PSERN Operator. The Board of Directors shall require the PSERN Operator to use its best efforts to offer the Transferring Employees opportunities for professional advancement and a package of employee benefits that are similar to the AGENDA ITEM #6. c) Page 14 opportunities and benefits available to the Transferring Employees at their current agency at the time of transition to PSERN employment. 8.2.1.3 Agency-Provided Employees If the Board of Directors determines that PSERN Operator staff will be contracted for through an agreement with another governmental agency, then no later than the date set by the Board of Directors, the agency providing such staff will offer employment to each of the Qualified Employees for similar employment with the agency for PSERN Operator work. The offer shall remain open for no more than thirty (30) days unless otherwise determined by the agency providing the PSERN Operator staff. Each Qualified Employee who accepts the offer shall become an “Agency Employee.” The agency providing PSERN Operator staff shall use best efforts to ensure each Agency Employee a smooth and prompt transition to employment with the agency and work for the PSERN Operator. 8.2.2 Retirement Benefits If the Board of Directors determines that PSERN Operator staff shall be directly hired, then the PSERN Operator will participate in the Public Employees’ Retirement System (PERS) and will offer PERS retirement benefits through the Washington State Department of Retirement Systems to Transferring Employees and Transitional Employees. 8.3 Temporary Employment of PSERN Transitional Employees 8.3.1 Any PSERN Transitional Employee who requests temporary employment with the PSERN Operator shall be employed as a temporary employee by the PSERN Operator or if the PSERN Operator does not directly hire its employees, then by the agency providing staff for the PSERN Operator.. The period of temporary employment shall not exceed eighteen (18) months from the time of transition to such employment or a shorter duration if requested by the PSERN Transitional Employee. The time of transition shall be within 60 days after FSA unless another date is agreed to by the PSERN Operator and the PSERN Transitional Employee. 8.3.2 While employed as temporary employees performing work for the PSERN Operator, PSERN Transitional Employees shall be entitled to a salary and package of benefits similar to what the Transitional Employee received prior to his or her transition to PSERN Operator work. The full cost of compensation, including salary and benefits, provided to PSERN Transitional Employees shall be paid by the PSERN Operator, either directly or pursuant to an agreement with another agency for the provision of staff. 8.3.3 While employed as temporary employees performing work for the PSERN Operator, PSERN Transitional Employees must meet all employment requirements applicable to permanent PSERN Operator employees or employees of the applicable employing agency. Nothing in this Agreement shall preclude the AGENDA ITEM #6. c) Page 15 PSERN Operator’s or applicable employing agency’s ability to take employment action, up to and including termination of employment, regarding a PSERN Transitional Employee who fails to meet any requirement of his/her employment. 8.3.4 Nothing in this section shall preclude the PSERN Operator or an applicable employing agency from hiring a PSERN Transitional Employee serving as a temporary employee to a permanent position. 8.4 No Third-Party Beneficiaries. Employees affected by this Agreement are not intended to be third-party beneficiaries to this Agreement and cannot sue to enforce its terms. 9.0 Service Level Requirements 9.1 Contractor Services The PSERN Operator shall ensure the following services are provided by the Contractor throughout the expected service life of the PSERN System: (i) technical support; (ii) infrastructure repair; (iii) System updates; and (iv) System upgrades. 9.2 Minimum Performance The PSERN Operator shall ensure the following minimum performance requirements for the PSERN System: (i) DAQ 3.4; (ii) 97% reliability; (iii) 97% portable on-street coverage in the Primary Bounded Area; (iv) 95% portable on-street coverage in the Highway Buffer Covered Areas; (v) grade of service of 1.0; (vi) 99.999% availability of backhaul; (vii) at least 17db added signal above the baseline PSERN design within the three (3) polygon coverage areas shown in Exhibit B; and (viii) provide 97% portable on-street coverage with 97% SAR (service area reliability) in the three (3) polygon coverage areas shown in Exhibit B. 10.0 RESERVED 11.0 WITHDRAWAL AND REMOVAL 11.1 Withdrawal of a Party AGENDA ITEM #6. c) Page 16 11.1.1 A Party may withdraw from this Agreement effective on the last day of a calendar year by giving written notice to the Board at least two years prior to the proposed effective date for withdrawal. 11.1.2 Any Party that has given notice of its intent to withdraw must meet with the Executive Director or his or her designee to develop a departure plan that is intended to ensure an orderly separation of the Party from the PSERN Operator in a manner that is consistent with this Agreement. The departure plan may include the transfer of funds and equipment or other assets and such plan must be approved by unanimous vote of the Board of Directors. 11.1.3 Costs of Withdrawal 11.1.3.1 A Party that withdraws shall remain responsible for any obligations that arose prior to the effective date of the withdrawal and for any that are specified under Section 15.17 as surviving a withdrawal. 11.1.3.2 As a condition of withdrawal, the withdrawing Party must pay any direct costs resulting from the withdrawal. The Board of Directors may also set a different withdrawal date as it deems appropriate; however, the withdrawal date shall not be later than one year after the withdrawing Party’s proposed withdrawal date. 11.1.3.3 Any costs or other amounts owed by a withdrawing Party under this Agreement or any other agreement between the withdrawing Party and the PSERN Operator shall be paid prior to the effective date of the withdrawal or, if such amounts are not then known or established, then within thirty (30) days after the amount is known or established. However, the withdrawing Party shall not be responsible for amounts not known or established within one hundred (100) days of the date of withdrawal. 11.1.4 A member of the Board of Directors representing a Party that has given notice of withdrawal which is effective at a future date, shall be authorized to cast votes with the Board of Directors only on budgets and other items to be implemented prior to the withdrawal date unless permission to vote on a matter is granted by all remaining Board members. 11.1.5 A Party that has given its notice of withdrawal may revoke its notice of withdrawal by delivering a written notice of such revocation to the Board of Directors. The Board, in its sole discretion, may by unanimous vote of the remaining members of the Board, determine to accept or deny the revocation and under what conditions any acceptance shall be permitted. 11.1.6 If a Party withdraws from this Agreement, the withdrawing Party will forfeit any and all rights it may have to PSERN System real, personal, or intellectual property and any rights to participate in the PSERN Operator, unless otherwise provided by the Board of Directors. 11.2 Removal of a Board Member. AGENDA ITEM #6. c) Page 17 The Board of Directors may, by majority vote and for cause, remove a Board member from the Board of Directors and terminate the Board member’s right to participate in governance of the PSERN Operator. Immediately after the vote removing a Board member, the Party’s alternate shall become its Board of Directors member. If the Party has not designated an alternate, the vacancy provisions in Section 4.2.4 shall apply. Cause for removal may include failure to act in good faith in participating in the Board of Directors and willful, arbitrary failure to perform the Board member’s obligations as set forth in this Agreement. 12.0 DISSOLUTION AND TERMINATION 12.1 Three (3) or more Directors may, at any one time, call for a vote on the complete dissolution of the PSERN Operator and termination of this Agreement. Upon both: (a) the affirmative vote of a majority of the full Board for dissolution and termination; and (b) the affirmative vote of a majority of the Parties’ legislative bodies for dissolution and termination, the Board shall establish a task force to determine how the PSERN System assets and liabilities will be divided upon such dissolution and termination. For purposes of this section, each Party shall determine what constitutes an affirmative vote of its legislative body. 12.2 Approval of the plan for disposition of the PSERN System assets and liabilities (the “Disposition Plan”) shall require a unanimous affirmative vote of the full Board. If the Board fails to approve the Disposition Plan within one (1) year of the last legislative body vote under Section 12.1.b, the Parties shall proceed with the impasse resolution procedures in Section 4.5. 12.3 Following the approval of the Disposition Plan, the PSERN Operator shall wind up business in accordance with the Disposition Plan and any other terms set by the Board. The Board shall set the date for termination of this Agreement by affirmative majority vote of the full Board. 13.0 LEGAL RELATIONS 13.1 Employees and No Third Party Beneficiaries 13.1.1 Nothing in this Agreement shall make any employee of one Party an employee of another Party for any purpose, including, but not limited to, for withholding of taxes, payment of benefits, worker's compensation pursuant to Title 51 RCW, or any other rights or privileges accorded by virtue of their employment. No Party assumes any responsibility for the payment of any compensation, fees, wages, benefits or taxes to or on behalf of any other Party's employees. No employees or agents of one Party shall be deemed, or represent themselves to be, employees of another Party. 13.1.2 It is understood and agreed that this Agreement is solely for the benefit of the Parties and gives no right to any other person or entity. 13.2 Indemnification. AGENDA ITEM #6. c) Page 18 Each Party to this Agreement shall protect, defend, indemnify, and save harmless the other Parties and their respective officials and employees, from any and all claims, arising out of, or in any way resulting from, the indemnifying Party's willful or negligent acts or omissions arising out of this Agreement. No Party will be required to indemnify, defend, or save harmless any other Party if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of that other Party. Where such claims, suits, or actions result from concurrent negligence of two or more Parties, these indemnity provisions shall be valid and enforceable only to the extent of each Party's own negligence. Each of the Parties agrees that its obligations under this Section extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the Parties, by mutual negotiation, hereby waives, with respect to each of the other Parties only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. Any loss or liability resulting from the negligent acts, errors, or omissions of the Board of Directors, Operating Board, Executive Director and/or staff, while acting within the scope of their authority under this Agreement, shall be borne by the PSERN Operator exclusively. 13.3 Insurance The Board of Directors, Executive Director, and PSERN Operator shall take such steps as are reasonably practicable to minimize the liability of the Parties, including but not limited to the utilization of sound business practices. The Board of Directors shall determine which, if any, insurance policies or self-insurance programs for governmental entities authorized in the State of Washington may be reasonably and practicably acquired to cover liability exposures and other potential losses arising from the operations of the PSERN Operator and the activities of the Parties pursuant to this Agreement (which may include Directors and Officers, Commercial General Liability, Auto, Workers’ Compensation, Stop Gap/Employer’s Liability, errors and omissions, crime/ fidelity insurance, CyberRisk, property damage or loss), and shall direct the acquisition of same. 14.0 PUBLIC RECORDS 14.1 The Executive Director shall keep records related to the PSERN System and PSERN Operator as required by law and in accordance with the policies, procedures and retention schedules as may be established by the Board of Directors. 14.2 Each Party shall keep records related to the PSERN System and PSERN Operator as required by law and in accordance with such the policies, procedures and retention schedules as may be established by the Party, and each Party shall be responsible for responding to public disclosure requests addressed to it in accordance with the Washington Public Records Act, Chapter 42.56 RCW, and such procedures as may be established by the Party. 14.3 The Executive Director shall be responsible for responding to public disclosure requests addressed to the PSERN Operator in accordance with the Washington Public Records Act, Chapter 42.56 RCW, and such procedures as may be established by the Board of Directors. AGENDA ITEM #6. c) Page 19 15.0 GENERAL 15.1 RESERVED 15.2 Filing of Agreement Pursuant to RCW 39.34.040, prior to its entry into force, this Agreement shall be filed with the King County Recorder's Office or, alternatively, listed by subject on a Party's web site or other electronically retrievable public source. 15.3 Time of the Essence The Parties recognize that time is of the essence in the performance of the provisions of this Agreement. 15.4 Compliance with Laws During the term of this Agreement, the Parties hereto agree to comply with all federal, state, and local laws as necessary to carry out the terms of this Agreement. Further, to the extent that any emergency communication Services involve the retention, security, confidentiality or other handling of certain “protected” health information under the federal Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and its implementing regulations thereunder by the U.S. Department of Health and Human Services and other applicable laws including chapter 70.02 RCW, the Washington Uniform Health Care Information Act, as amended, the Parties agree to comply with such laws and execute documents as necessary to implement the requirements under such laws. 15.5 Specific Performance In the event a Party fails to perform an obligation under this Agreement, the other Parties or any one of them shall have the right to bring an action for specific performance, damages and any other remedies available under this Agreement, at law or in equity. 15.6 No Waiver No term or provision of this Agreement shall be deemed waived and no breach excused unless such waiver, excuse, or consent shall be in writing and signed by the Party or Parties claimed to have waived or consented. If the waiving or consenting Party is the PSERN Operator, then the writing must be signed by all of the voting members of the Board of Directors. Waiver of any default of this Agreement shall not be deemed a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach. Waiver of such default and waiver of such breach shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval of all Parties. 15.7 Parties Not Relieved of Statutory Obligation AGENDA ITEM #6. c) Page 20 Pursuant to RCW 39.34.030(5), this Agreement shall not relieve any Party of any obligation or responsibility imposed upon it by law except that, to the extent of actual and timely performance thereof by the Board of Directors, the performance may be offered in satisfaction of the obligation or responsibility. 15.8 Nondiscrimination The Parties shall comply with the nondiscrimination requirements of applicable federal, state and local statutes and regulations. 15.9 No Assignment No Party shall transfer or assign a portion or all of its responsibilities or rights under this Agreement, except with the prior authorization of the Board of Directors. 15.10 Merger, Consolidation or Sale of All or Substantially All Assets Approval of the merger or consolidation of the PSERN Operator with another entity, or the sale of all or substantially all assets of the PSERN Operator, shall require a unanimous vote of the Board of Directors. 15.11 Dispute Resolution If one or more Parties believe another Party has failed to comply with the terms of this Agreement, the affected Parties shall attempt to resolve the matter informally. If the Parties are unable to resolve the matter informally, any Party may submit the matter to mediation under Section 4.5. In any event, if the matter is not resolved, then any Party shall be entitled to pursue any legal remedy available. 15.12 Entire Agreement The Parties agree that this Agreement, including any attached exhibits, constitutes a single, integrated, written contract expressing the entire understanding and agreement between the Parties. No other agreement, written or oral, expressed or implied, exists between the Parties with respect to the subject matter of this Agreement, and the Parties declare and represent that no promise, inducement, or other agreement not expressly contained in this Agreement has been made conferring any benefit upon them. 15.13 Amendments 15.13.1 Except as provided in this Section, the Agreement may be amended by the Board of Directors from time to time in order to carry out the corporate purposes of the PSERN Operator. Any such modification shall be in writing and executed by the Chair of the Board of Directors after providing not less than thirty (30) days’ advance written notice to all Parties of such proposed modification, and upon unanimous approval of the Board of Directors. However, the following terms of this Agreement may only be amended in writing after approval of each of the legislative bodies of Seattle, King County, EPSCA, and Valley Com; however, for purposes of this legislative determination, EPSCA and Valley Com will each be responsible to AGENDA ITEM #6. c) Page 21 determine what constitutes legislative approval or disapproval from their member cities, before tendering their single vote on amendment: a. Expansion of the PSERN Operator’s scope of services or Party funding obligations described in Section 3.0. b. The composition of the Board of Directors. c. Addition of new Parties. d. Voting rights of members of the Board of Directors. e. Powers of the Board of Directors. f. Hold harmless and indemnification requirements. g. Provisions regarding duration, dissolution, termination or withdrawal. h. The conditions of this Section. 15.13.2 Nothing in this Section 15.13 shall be construed to require legislative authority consent for the agreement to serve an additional User Agency. 15.14 Notices 15.14.1 Any notice under this Agreement shall be in writing and shall be addressed to the Parties as listed below. Any notice may be given by certified mail, courier delivery, or personal delivery. Notice is deemed given when delivered. Email, acknowledgement requested, may be used for notice that does not allege a breach or dispute under this Agreement. Email notice is deemed given when the recipient acknowledges receipt. 15.14.2 The names and contact information set forth in this Agreement shall apply until amended in writing by a Party providing new contact information to each other Party and the date the amendment is effective. 15.15 Conflicts 15.15.1 In the event that any conflict exists between this Agreement and any exhibits hereto, the Agreement shall control. 15.15.2 In the event of a conflict between any provision of this Agreement and a provision of the Implementation Period ILA, the Implementation Period ILA shall control unless otherwise determined by the Board of Directors pursuant to vote under Section 4.3.1. 15.16 Choice of Law; Venue This Agreement and any rights, remedies, and/or obligations provided for in this Agreement shall be governed, construed, and enforced in accordance with the substantive and procedural laws of the State of Washington. The Parties agree that the Superior Court of King County, Washington shall have exclusive jurisdiction and venue over any legal action arising under this Agreement. AGENDA ITEM #6. c) Page 22 15.17 Severability The provisions of this Agreement are severable. If any portion, provision, or part of this Agreement is held, determined, or adjudicated by a court of competent jurisdiction to be invalid, unenforceable, or void for any reason whatsoever, each such portion, provision, or part shall be severed from the remaining portions, provisions, or parts of this Agreement and the remaining provisions shall remain in full force and effect. 15.18 Survival Provisions The following provisions shall survive and remain applicable to each of the Parties notwithstanding any termination or expiration of this Agreement and notwithstanding a Party's withdrawal or removal from this Agreement. Section 13 Legal Relations Section 14 Public Records Section 15.16 Choice of Law; Venue 15.19 Counterparts This Agreement shall be executed in counterparts, any one of which shall be deemed to be an original, and all of which together shall constitute one and the same instrument. 15.20 Execution This Agreement shall be executed on behalf of each Party by its duly authorized representative, pursuant to an appropriate motion, resolution, or ordinance of such Party. IN WITNESS WHEREOF, authorized representatives of the Parties have signed their names and indicated the date of signing in the spaces provided below. KING COUNTY CITY OF AUBURN AGENDA ITEM #6. c) Page 23 ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: ________________________________ ________________________________ City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ Deputy Prosecuting Attorney City Attorney CITY OF BELLEVUE CITY OF FEDERAL WAY ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF ISSAQUAH CITY OF KENT ________________________________ ________________________________ AGENDA ITEM #6. c) Page 24 Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF KIRKLAND CITY OF MERCER ISLAND ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF REDMOND CITY OF RENTON AGENDA ITEM #6. c) Page 25 ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF SEATTLE CITY OF TUKWILA ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: ________________________________ City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney AGENDA ITEM #6. c) Page 26 Exhibit A Cost Allocation Model For the first year of PSERN System operation, rates to be paid by each User Agency and Dispatch Center will be computed as provided in this Exhibit A. The PSERN System annual operating budget and the number of public safety radios, other radios, and consoles will be known quantities at the time the rates are computed. Division of Budget Between Radios and Consoles Percentage of annual budget to be paid with radio user fees = X. Percentage of annual budget to be paid with console user fees = Y. X = [83% of employee-related costs in the PSERN System annual operating budget + annual vendor costs for radio-related equipment] / PSERN System annual operating budget x 100. Y = [17% of employee-related costs in the PSERN System annual operating budget + annual vendor costs for console-related equipment] / PSERN System annual operating budget x 100. Public Safety and Other Radio Rates X% of the PSERN System annual operating budget will be paid with public safety radio rates and other radio rates combined. The other radio rate shall be 78% of the public safety radio rate. X% of PSERN System annual operating budget = [12 x the monthly public safety radio rate x the number of public safety radios] + [12 x the monthly other radio rate x the number of other radios]. Console Rates Y% of the PSERN System annual operating budget will be paid with console rates. Y% of PSERN System annual operating budget = 12 x the monthly console rate x the number of consoles. END OF EXHIBIT A. AGENDA ITEM #6. c) Page 27 Exhibit B Polygon Coverage Areas with Added Signal AGENDA ITEM #6. c) RESOLUTION NO. ________ 5 EXHIBIT “B” Memorandum of Understanding Between the Cities of Auburn, Federal Way, Kent, Renton, and Tukwila Designating Oversight of Shared Voting Authority on PSERN Operator Board of Directors AGENDA ITEM #6. c) 1 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (MOU) is entered into among the cities of Auburn, Federal Way, Kent, Renton, and Tukwila, the five member cities that formed Valley Communications Center, a Governmental Administrative Agency created by interlocal agreement under Chapter 39.34 RCW (Valley Com). RECITALS A. Valley Com is responsible for the ownership, operation and maintenance of various elements in the current King County Emergency Radio Communications System (KCERCS), a voice radio system that has been in existence since 1993 and is increasingly unsupported by the supplier of the system’s equipment, software, and related repairs. B. Valley Com, King County, the city of Seattle, and the Eastside Public Safety Communications Agency (EPSCA) determined that it is in the public interest to implement a new public safety radio system, the Puget Sound Emergency Radio Network (PSERN), that will provide public safety agencies and other user groups in the region with improved coverage and capacity, as well as uniformly high-quality emergency radio communications. C. The costs of implementing the PSERN system are financed through a funding measure approved by voters at the April 2015 election, and the above-mentioned parties then executed a separate implementation agreement (“Implementation Period ILA”) that designated King County to be the lead agency to plan, procure, finance, and implement the PSERN system with the oversight of a joint board established pursuant to the Implementation Period ILA. Valley Com’s Executive Director has represented the Valley Com member cities on this joint board, reporting back to the Valley Com Administration Board, which is comprised of the five mayors from Valley Com’s member cities. D. The Implementation Period ILA contemplates creation of a new separate governmental agency under RCW 39.34.030(3)(b) that is organized through an interlocal agreement as a non-profit corporation under the Interlocal Cooperation Act (Operator ILA). Once formed, this agency will assume the ownership and control of PSERN during its useful life. Just as with the Implementation Period ILA, the Operator ILA will be subject to oversight by a Board of Directors, comprised of one representative each from King County, Seattle, the Valley Com member cities, and the EPSCA member cities. E. Under the Operator ILA, Section 4.2.1.4, the Valley Com member cities’ representative will be selected from one mayor or city manager or his/her designee representing the Cities of Auburn, Federal Way, Kent, Renton and Tukwila. The Operator ILA also provides that the Valley Com member cities retain the right to determine who will represent them on the PSERN Board of Directors. The purpose of this MOU is to designate the manner in which the five Valley Com member cities will select its representative. AGENDA ITEM #6. c) 2 NOW, THEREFORE, the Valley Com member cities agree to the above Recitals and the following: AGREEMENT 1. The five Valley Com member cities authorize the Valley Com Administration Board to select their representative on the PSERN Board of Directors at the times and within the constraints established in the Operator ILA. To be eligible to represent the Valley Com member cities, the selected representative must be a mayor from one of the member cities. It is understood, but not required, that the Valley Com Executive Director may act as the representative’s designee on a full-time or an occasional basis, or the representative may select any other alternate or designee when needed, as provided in the Operator ILA. 2. Selection of the Valley Com member cities’ representative for the PSERN Board of Directors shall be only by supermajority vote of the full Valley Com Administration Board. The regular term of the selected representative shall be two year(s) commencing on January 1 of even numbered years and ending December 31 of odd numbered years. 3. The Valley Com member cities’ representative on the PSERN Board of Directors and his/her designee, will comply with all the rights, obligations, and limitations provided to PSERN Board members through the Operator ILA and this MOU. 4. The Valley Com member cities’ representative on the PSERN Board of Directors must, at each regular Valley Com Administration Board meeting, report to the Administration Board on PSERN’s current operational status. The Valley Com member cities’ representative must, whenever possible and practical, brief the Valley Com Administration Board on issues the representative determines to be material before voting on those matters as a PSERN System Board member. 5. Before voting on any PSERN matter that (a) materially expands the scope of the PSERN system, (b) that materially increases the operational cost of the PSERN System, (c) or that materially amends the Operator ILA, the Valley Com member cities’ representative on the PSERN System Board of Directors must brief the Valley Com Administration Board for direction and must vote as a PSERN Board member in accordance with that direction, which must be provided by at least a majority vote of the full Valley Com Administration Board. 6. Notwithstanding the preceding Paragraph 5, the Valley Com member cities’ representative, or designee, shall not vote to amend the Operator ILA on matters requiring legislative approval under Section 15.13.1 of the Operator ILA without affirmative authority from each cities’ governing body. 6. This MOU will terminate upon the earlier of the expiration or termination of the separate non-profit governmental agency formed under the Interlocal Cooperation Act AGENDA ITEM #6. c) 3 through the Operator ILA or a Valley Com member city’s withdrawal from Valley Com, unless terminated earlier by unanimous agreement from the five Valley Com member cities. 7. This MOU will take effect on the last date signed below. IN WITNESS, the authorized representatives of the Valley Com member cities have signed their names and indicated the date of signing in the spaces provided below. CITY OF AUBURN CITY OF FEDERAL WAY ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF KENT CITY OF RENTON ________________________________ ________________________________ Name ___________________________ Name ___________________________ Title ____________________________ Title ____________________________ Date ____________________________ Date ____________________________ Attest: Attest: ________________________________ ________________________________ AGENDA ITEM #6. c) 4 City Clerk City Clerk Approved as to Form: Approved as to Form: ________________________________ ________________________________ City Attorney City Attorney CITY OF TUKWILA ________________________________ Name ___________________________ Title ____________________________ Date ____________________________ Attest: ________________________________ City Clerk Approved as to Form: ________________________________ City Attorney AGENDA ITEM #6. c) AB - 2638 City Council Regular Meeting - 04 May 2020 SUBJECT/TITLE: Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2018 Local Solicitation RECOMMENDED ACTION: Council Concur DEPARTMENT: Police Department STAFF CONTACT: Kevin Keyes, Deputy Chief EXT.: 7597 FISCAL IMPACT SUMMARY: The Renton Police Department has been awarded a total of $30,158 to be used through September 20, 2021 SUMMARY OF ACTION: The City of Renton Police Department has applied for and been awarded the 2018 Edward Byrne Memorial Justice Assistance Grant. The grant requires no contributing funds for eligibility. It does require that the application, in its entirety, be made available to the Mayor and City Council for their review and comments. This is the fifteenth year that the City of Renton has applied for this grant and successfully received the funds. The grant will assist with domestic violence services and training, sexual assault training, technology supplies, peer to peer training and overtime for the victim advocate for the Renton Police Department. This agency has a history of ensuring members of the organization receive the best possible training. However, since trainin g can be costly, officers who attend outside training are required to bring this information back to their respective workgroups. Additionally, any new tactics or techniques for investigating a crime are put into department wide training and regularly implemented department wide. This is the best way to maximize the use of this training money, essentially more than tripling its effectiveness. The domestic violence victim advocate will be funded for additional overtime during major domestic violence cases or for detailed work on specific cases or projects. Funds will also be utilized for our Peer to Peer support team to encourage and enhance the communication and well being of the officers and employees within the department. Technology is continuing to change at a rapid rate and the software and programs need to be updated and purchased to assist in holding suspects accountable. Equipment funds will primarily be used for technological advances for the department. The added advantage here is that the Renton Police Department is utilizing its new expertise in attempting to locate, identify, and investigate suspects, and have the needed information in a timely manner. To keep our deputy chiefs and chief updated on the current happenings of the department a nd investigations it is important that they have much needed surfaces and equipment to remain connected to the employees and other city officials. EXHIBITS: A. Agreement B. MOU AGENDA ITEM #6. d) STAFF RECOMMENDATION: Authorize the Mayor to sign the Edward Byrne Memo rial Justice Assistance Grant (JAG) Program FY 2018 Local Solicitation AGENDA ITEM #6. d) pg. 1 City of Renton 1.5 #20-00464 Memorandum of Understanding -Contract Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2018 Local Solicitation Executed by City of Seattle Department Authorized Representative: Faye Landskov 610 5th Avenue PO Box 34986 Seattle, WA 98124-4986 and City of Renton, hereinafter referred to as “Subrecipient” JAG Grant Manager: Deputy Chief Kevin Keyes 1055 Grady Way Renton, WA 98057 AGENDA ITEM #6. d) pg. 2 City of Renton 1.5 #20-00464 IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix their signatures below. City of Renton City of Seattle Armondo Pavone, Mayor Date Mark R. Baird, Chief Operating Officer Seattle Police Department Date: ________________________ Jason Seth, City Clerk Date Shane Maloney, City Attorney Date Authorized by:Edward Byrne Memorial Justice Assistance Grant (JAG) Program WHEREAS, the Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions; and WHEREAS, the JAG Program supports all components of the criminal justice system, from multi-jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives; and WHEREAS, the United States Congress authorized $681,367 in the Justice Assistance Grant (JAG) Program for jurisdictions in King County; and WHEREAS, 11 jurisdictions in King County were required to apply for a JAG Program award with a single, joint application; and WHEREAS, the City of Seattle (“City”), as the identified Fiscal Agent, had DOJ submit the joint application to the Bureau of Justice Assistance on Aug 22, 2018 to request JAG Program funds; and WHEREAS, based on the City’s successful application, the Bureau of Justice Assistance has awarded $681,367 to the City from these JAG Program funds; and WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal Agent for this award, is to distribute grant funds to co-applicants, the City intends to transfer some of the JAG funds it receives to those co-applicants; and WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG Program once grant funds have lapsed; and AGENDA ITEM #6. d) pg. 3 City of Renton 1.5 #20-00464 WHEREAS, Subrecipients of JAG funds from the City should not anticipate the City will assume responsibility for any program costs funded by JAG once JAG funds are spent; NOW THEREFORE, the parties hereto agree as follows: This Interagency Agreement contains seven Articles: ARTICLE I: TERM OF AGREEMENT: The term of this Interagency Agreement shall be in effect from the date it is executed, until September 30, 2021 unless terminated earlier pursuant to the provisions hereof. ARTICLE II: DESCRIPTION OF SERVICES The services to be performed under this Agreement shall be conducted for the stated purposes of the Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a.) The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG Program provides states and units of local governments with critical funding necessary to support a range of program areas including law enforcement; prosecution and court programs; prevention and education programs; corrections and community corrections; drug treatment and enforcement; crime victim and witness initiatives; and planning, evaluation, and technology improvement programs. ARTICLE III: SPECIAL CONDITIONS 1. Funds are provided by the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance solely for the purpose of furthering the stated objectives of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The Subrecipient shall use the funds to perform tasks as described in the Scope of Work portion of this Agreement. 2. The Subrecipient acknowledges that because this Agreement involves federal funding, the period of performance described herein will likely begin prior to the City’s receipt of appropriated federal funds. The Subrecipient agrees that it will not hold the City or the Department of Justice liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to the City’s receipt and distribution of federal funds. In the event that the Department of Justice requires the City to repay awarded funds for failure to comply with Special Conditions 41-47 listed in Attachment A, the Subrecipient will repay the City any funds it received under this Agreement that the City is required to repay to the federal government. Subrecipient further acknowledges and agrees that the City may reject federal funds if it is required to comply with Special Conditions 41-47 as a prerequisite for receiving these funds. Subrecipient will not pursue the City for such funds but may be able to pursue the federal government. AGENDA ITEM #6. d) pg. 4 City of Renton 1.5 #20-00464 3. This contract is funded with federal grant funds under CFDA 16.738. The grant is FY 2018 Justice Assistance Grant Program Award # 2018-DJ-BX-0200. All federal financial and grant management rules and regulations must be adhered to in the execution of this contract. Exhibit Attachment A is a copy of the federal award documents. All special conditions stated in the award documents apply to the execution of this contract. All Subrecipients are assumed to have read, understood, and accepted the Award as binding. 4. The Subrecipient acknowledges that all allocations and use of funds under this agreement will be in accordance with the Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2018 Local Solicitation. Allocation and use of grant funding must be coordinated with the goals and objectives included in the Local Solicitation. All Subrecipients are assumed to have read, understood, and accepted the Local Solicitation as binding. 5. Subrecipient agrees to obtain a valid DUNS profile and create an active registration with the Central Contractor Registration (CCR) database no later than the due date of the Subrecipient’s first quarterly report after a subaward is made. 6. The Subrecipient shall comply with all applicable laws, regulations, and program guidance. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R Part 2800 (together, the “Part 200 Uniform Requirements”) apply to this 2017 award from the Office of Justice Programs (OJP). 7. The Subrecipient must comply with the most recent version of the Administrative Requirements, Cost Principals, and Audit Requirements. a. Non-Federal entities that expend $750,000 or more in one fiscal year in Federal awards shall have a single or program-specific audit conducted for that year in accordance with the Office of Management and Budget (OMB) Circular A-133- Audits of States, Local Governments, and non-Profit Organizations. Non-federal entities that spend less than $750,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in Circular No. A-133, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and General Accounting Office (GAO). b. Subrecipients required to have an audit must ensure the audit is performed in accordance with Generally Accepted Auditing Standards (GAAS), as found in the Government Auditing Standards (the Revised Yellow Book) developed by the Comptroller General and the OMB Compliance Supplement. The Subrecipient has the responsibility of notifying the Washington State Auditor’s Office and requesting an audit. c. The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any sub-recipients also maintain auditable records. AGENDA ITEM #6. d) pg. 5 City of Renton 1.5 #20-00464 d. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report submitted to the Seattle Police Department. The Subrecipient must respond to requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The City reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. e. If applicable, once any single audit has been completed, the Subrecipient must send a full copy of the audit to the City and a letter stating there were no findings, or if there were findings, the letter should provide a list of the findings. The Subrecipient must send the audit and the letter no later than nine months after the end of the Subrecipient’s fiscal year(s) to: Faye Landskov, JAG Program Manager Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124-4986 206-733-9163 f. In addition to sending a copy of the audit, the Subrecipient must include a corrective action plan for any audit findings and a copy of the management letter if one was received. The Subrecipient shall include the above audit requirements in any subcontracts. g. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requirements, including, but not limited to, the provision of any information required for assessment or evaluation of activities within this agreement, and for compliance BJA reporting requirements. h. Suspension and Debarment: The Subrecipient certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in transactions by any Federal department or agency. By signing and submitting this Agreement, the Subrecipient is providing the signed certification set out below. The certification this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the Subrecipient rendered an erroneous certification, the Federal Government and City may pursue available remedies, including termination and/or debarment. The Subrecipient shall provide immediate written notice to the City if at any time the Subrecipient learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. AGENDA ITEM #6. d) pg. 6 City of Renton 1.5 #20-00464 The Subrecipient agrees by signing this Agreement that it shall not enter into any covered transaction with a person or subcontractor who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by the City. The Subrecipient shall include the requirement in this section in any subcontracts. ARTICLE IV: SCOPE OF WORK The Scope of Work of this Agreement and the time schedule for completion of such work is as described in Attachment B: JAG Budget Worksheet, as approved by BJA. Attachment B is attached to and made part of this agreement. The work shall, at all times, be subject to the City’s general review and approval. The Subrecipient shall confer with the City periodically during the progress of the Work, and shall prepare and present such information and materials (e.g. a detailed outline of completed work) as may be pertinent, necessary, or requested by the City or BJA to determine the adequacy of the Work or Subrecipient’s progress. ARTICLE V: PAYMENT 1. Compensation The Subrecipient shall be reimbursed on an actual cost basis. Compensation under this Agreement cannot exceed $30,158. The Subrecipient shall incur authorized allowable expenses in accordance with the Project Budget, as detailed in Attachment B. The Subrecipient may request additional reimbursement up to the amount of interest accrued on their portion of the grant award. The City will provide quarterly statements to the Subrecipient, once the interest balance accrued equals at least $1,000. Reimbursements will not be made for interest accrued that is less than $1,000. Reimbursements can be requested, up to the total amount of interest accrued, after the initial quarterly statement has been sent, to perform tasks in accordance with the Project Budget, as detailed in Attachment B. No travel or subsistence costs, including lodging and meals, reimbursed with federal funds may exceed federal maximum rates, which can be found at: http://www.gsa.gov. 2. Manner of Payment The Subrecipient shall submit reimbursement requests not more than monthly, and at least quarterly. After the first quarter, monthly submission is preferred. Requests are due no later than 30 days after the end of the period in which the work was performed. Reimbursement request forms are provided. Substitute forms are acceptable. With each reimbursement request, the Subrecipient shall submit: AGENDA ITEM #6. d) pg. 7 City of Renton 1.5 #20-00464 Detailed spreadsheet of expenditures by task and related financial documents (timesheets, invoices) These documents and invoices must be kept on file by the Subrecipient and be made available upon request by the City or to state or federal auditors, for at least six years after the closure of the grant. Reimbursement will not be processed without accompanying documentation for the corresponding costs. Once the above conditions are met, payment shall be made by the City to the Subrecipient. Submit invoicing to Submit Documentation to Fiscal Accounts Payable Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124-4986 SPDAP@seattle.gov Faye Landskov, JAG Program Manager Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124-4986 206-733-9163 Article VI. COOPERATION IN MONITORING AND EVALUATION. 1. SPD Responsibilities: SPD shall monitor, evaluate and provide guidance and direction to Subrecipient in the conduct of Approved Services performed under this Agreement. SPD has the responsibility to determine whether Subrecipient has spent funds in accordance with applicable laws, regulations, including the federal audit requirements and agreements and shall monitor the activities of Subrecipient to ensure that Subrecipient has met such requirements. SPD may require Subrecipient to take corrective action if deficiencies are found. SPD will not monitor Subrecipient’s adherence to Special Conditions 41-47 in the Grant Award and Special Conditions documents. 2. Subrecipient Responsibilities. a. Subrecipient shall permit SPD to carry out monitoring and evaluation activities, including any performance measurement system required by applicable law, regulation, funding sources guidelines or by the terms and conditions of the applicable Notice of Prime Award, and Subrecipient agrees to ensure, to the greatest extent possible, the cooperation of its agents, employees and board members in such monitoring and evaluation efforts. This provision shall survive the expiration or termination of this Agreement. b. Subrecipient shall cooperate fully with any reviews or audits of the activities under this Agreement by authorized representatives of SPD, DOJ, the U.S. Government Accountability Office or the Comptroller General of the United States and Subrecipient agrees to ensure to the extent possible the cooperation of its agents, AGENDA ITEM #6. d) pg. 8 City of Renton 1.5 #20-00464 employees and board members in any such reviews and audits. This provision shall survive the expiration or termination of this Agreement. ARTICLE VII: AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. AGENDA ITEM #6. d) AB - 2639 City Council Regular Meeting - 04 May 2020 SUBJECT/TITLE: Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY2019 Local Solicitation RECOMMENDED ACTION: Council Concur DEPARTMENT: Police Department STAFF CONTACT: Kevin Keyes, Deputy Chief EXT.: 7597 FISCAL IMPACT SUMMARY: The Renton Police Department has been awarded a total of $34,341 to be used through September 30, 2022 SUMMARY OF ACTION: The City of Renton Police Department has applied for, and been awarded, the 2019 Edward Byrne Memorial Justice Assistance Grant. The grant requires no contributing funds for eligibility. It does require that the application, in its entirety, be made available to the Mayor and City Council for their review and comments. This is the sixteenth year that the City of Renton has applied for this grant and successfully received the funds. The grant will assist with domestic violence services and training, sexual assault training, technology supplies, peer-to-peer training, and overtime for the victim advocate for the Renton Police Department. This agency has a history of ensuring members of the organization receive the best possible training. However, since training can be costly, officers who attend outside training are required to bring this information back to their respective workgroups. Additionally, any new tactics or techniques for investigating a crime are put into department wide training and regularly implemented department wide. This is the best way to maximize the use of this training money, essentially more than tripling its effectiveness. Technology is continuing to change at a rapid rate and the software and programs need to be updated and purchased to assist in holding suspects accountable. Equipment funds will primarily be used for technological advances for the department. The Callyo Silver Package Pro, along with the laptop, will assist law enforcement in investigations and prosecution. The added advantage here is that the Renton Police Department is utilizing its new expertise in attempting to locate, identify, and investigate suspects, and have the needed information in a timely manner. The domestic violence victim advocate will be funded for additional overtime during major domestic violence cases or for detailed work on specific cases or projects. Funds will also be utilized for our Peer-to-Peer support team to encourage and enhance the communication and well being of the officers and employees within the department. This grant will also allow the Renton Police Department to purchase additional AED’s for first responders, along with the Air Science P5-36XT unit and filter to detect the dangerous drug fentanyl as well as other drugs. This equipment it will assist in eliminating exposure to the officer. EXHIBITS: A. Agreement AGENDA ITEM #6. e) B. MOU STAFF RECOMMENDATION: Authorize the Mayor to sign the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY2019 Local Solicitation AGENDA ITEM #6. e) City of Renton 1.5 #20-00583 Page | 1 Memorandum of Understanding -Contract Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2019 Local Solicitation Executed by City of Seattle Department Authorized Representative: Faye Landskov 610 5th Avenue PO Box 34986 Seattle, WA 98124-4986 and City of Renton, hereinafter referred to as “Subrecipient” JAG Grant Manager: Deputy Chief Kevin Keyes 1055 Grady Way Renton, WA 98057 AGENDA ITEM #6. e) City of Renton 1.5 #20-00583 Page | 2 IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix their signatures below. City of Renton City of Seattle Armondo Pavone, Mayor Date Mark R. Baird, Chief Operating Officer Seattle Police Department Date: ________________________ Jason Seth, City Clerk Date Shane Maloney, City Attorney Date Authorized by:Edward Byrne Memorial Justice Assistance Grant (JAG) Program WHEREAS, the Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions; and WHEREAS, the JAG Program supports all components of the criminal justice system, from multi-jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives; and WHEREAS, the United States Congress authorized $672,410 in the Justice Assistance Grant (JAG) Program for jurisdictions in King County; and WHEREAS, 11 jurisdictions in King County were required to apply for a JAG Program award with a single, joint application; and WHEREAS, the City of Seattle (“City”), as the identified Fiscal Agent, had DOJ submit the joint application to the Bureau of Justice Assistance on Aug 22, 2019 to request JAG Program funds; and WHEREAS, based on the City’s successful application, the Bureau of Justice Assistance has awarded $672,410 to the City from these JAG Program funds; and WHEREAS, pursuant to the terms of the grant whereby the City, as the identified Fiscal Agent for this award, is to distribute grant funds to co-applicants, the City intends to transfer some of the JAG funds it receives to those co-applicants; and WHEREAS, the City is not obligated to continue or maintain grant funding levels for the JAG Program once grant funds have lapsed; and AGENDA ITEM #6. e) City of Renton 1.5 #20-00583 Page | 3 WHEREAS, Subrecipients of JAG funds from the City should not anticipate the City will assume responsibility for any program costs funded by JAG once JAG funds are spent; NOW THEREFORE, the parties hereto agree as follows: This Interagency Agreement contains seven Articles: ARTICLE I: TERM OF AGREEMENT: The term of this Interagency Agreement shall be in effect from the date it is executed, until September 30, 2022 unless terminated earlier pursuant to the provisions hereof. ARTICLE II: DESCRIPTION OF SERVICES The services to be performed under this Agreement shall be conducted for the stated purposes of the Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a.) The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG Program provides states and units of local governments with critical funding necessary to support a range of program areas including law enforcement; prosecution and court programs; prevention and education programs; corrections and community corrections; drug treatment and enforcement; crime victim and witness initiatives; and planning, evaluation, and technology improvement programs. ARTICLE III: SPECIAL CONDITIONS 1. Funds are provided by the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance solely for the purpose of furthering the stated objectives of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The Subrecipient shall use the funds to perform tasks as described in the Scope of Work portion of this Agreement. 2. The Subrecipient acknowledges that because this Agreement involves federal funding, the period of performance described herein will likely begin prior to the City’s receipt of appropriated federal funds. The Subrecipient agrees that it will not hold the City or the Department of Justice liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to the City’s receipt and distribution of federal funds. In the event that the Department of Justice requires the City to repay awarded funds for failure to comply with Special Conditions 31 -41 listed in Attachment A, the Subrecipient will repay the City any funds it received under this Agreement that the City is required to repay to the federal government. Subrecipient further acknowledges and agrees that the City may reject federal funds if it is required to comply with Special Conditions 41-47 as a prerequisite for receiving these funds. Subrecipient will not pursue the City for such funds but may be able to pursue the federal government. 3. This contract is funded with federal grant funds under CFDA 16.738. The grant is FY 2019 Justice Assistance Grant Program Award # 2019-DJ-BX-0906. All federal financial and grant management rules and regulations must be adhered to in the execution of AGENDA ITEM #6. e) City of Renton 1.5 #20-00583 Page | 4 this contract. Exhibit Attachment A is a copy of the federal award documents. All special conditions stated in the award documents apply to the execution of this contract. All Subrecipients are assumed to have read, understood, and accepted the Award as binding. 4. The Subrecipient acknowledges that all allocations and use of funds under this agreement will be in accordance with the Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2019 Local Solicitation. Allocation and use of grant funding must be coordinated with the goals and objectives included in the Local Solicitation. All Subrecipients are assumed to have read, understood, and accepted the Local Solicitation as binding. 5. Subrecipient agrees to obtain a valid DUNS profile and create an active registration with the Central Contractor Registration (CCR) database no later than the due date of the Subrecipient’s first quarterly report after a subaward is made. 6. The Subrecipient shall comply with all applicable laws, regulations, and program guidance. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R Part 2800 (together, the “Part 200 Uniform Requirements”) apply to this 2017 award from the Office of Justice Programs (OJP). 7. The Subrecipient must comply with the most recent version of the Administrative Requirements, Cost Principals, and Audit Requirements. a. Non-Federal entities that expend $750,000 or more in one fiscal year in Federal awards shall have a single or program-specific audit conducted for that year in accordance with the Office of Management and Budget (OMB) Circular A-133- Audits of States, Local Governments, and non-Profit Organizations. Non-federal entities that spend less than $750,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in Circular No. A-133, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and General Accounting Office (GAO). b. Subrecipients required to have an audit must ensure the audit is performed in accordance with Generally Accepted Auditing Standards (GAAS), as found in the Government Auditing Standards (the Revised Yellow Book) developed by the Comptroller General and the OMB Compliance Supplement. The Subrecipient has the responsibility of notifying the Washington State Auditor’s Office and requesting an audit. c. The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement and shall ensure that any sub-recipients also maintain auditable records. d. The Subrecipient is responsible for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report submitted to the Seattle Police Department. The Subrecipient AGENDA ITEM #6. e) City of Renton 1.5 #20-00583 Page | 5 must respond to requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The City reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. e. If applicable, once any single audit has been completed, the Subrecipient must send a full copy of the audit to the City and a letter stating there were no findings, or if there were findings, the letter should provide a list of the findings. The Subrecipient must send the audit and the letter no later than nine months after the end of the Subrecipient’s fiscal year(s) to: Faye Landskov, JAG Program Manager Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124-4986 206-733-9163 f. In addition to sending a copy of the audit, the Subrecipient must include a corrective action plan for any audit findings and a copy of the management letter if one was received. The Subrecipient shall include the above audit requirements in any subcontracts. g. The Subrecipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requirements, including, but not limited to, the provision of any information required for assessment or evaluation of activities within this agreement, and for compliance BJA reporting requirements. h. Suspension and Debarment: The Subrecipient certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in transactions by any Federal department or agency. By signing and submitting this Agreement, the Subrecipient is providing the signed certification set out below. The certification this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the Subrecipient rendered an erroneous certification, the Federal Government and City may pursue available remedies, including termination and/or debarment. The Subrecipient shall provide immediate written notice to the City if at any time the Subrecipient learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. The Subrecipient agrees by signing this Agreement that it shall not enter into any covered transaction with a person or subcontractor who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized in writing by the City. The Subrecipient shall include the requirement in this section in any subcontracts. AGENDA ITEM #6. e) City of Renton 1.5 #20-00583 Page | 6 ARTICLE IV: SCOPE OF WORK The Scope of Work of this Agreement and the time schedule for completion of such work is as described in Attachment B: JAG Budget Worksheet, as approved by BJA. Attachment B is attached to and made part of this agreement. The work shall, at all times, be subject to the City’s general review and approval. The Subrecipient shall confer with the City periodically during the progress of the Work, and shall prepare and present such information and materials (e.g. a detailed outline of completed work) as may be pertinent, necessary, or requested by the City or BJA to determine the adequacy of the Work or Subrecipient’s progress. ARTICLE V: PAYMENT 1. Compensation The Subrecipient shall be reimbursed on an actual cost basis. Compensation under this Agreement cannot exceed $34,341. The Subrecipient shall incur authorized allowable expenses in accordance with the Project Budget, as detailed in Attachment B. The Subrecipient may request additional reimbursement up to the amount of interest accrued on their portion of the grant award. The City will provide quarterly statements to the Subrecipient, once the interest balance accrued equals at least $1,000. Reimbursements will not be made for interest accrued that is less than $1,000. Reimbursements can be requested, up to the total amount of interest accrued, after the initial quarterly statement has been sent, to perform tasks in accordance with the Project Budget, as detailed in Attachment B. No travel or subsistence costs, including lodging and meals, reimbursed with federal funds may exceed federal maximum rates, which can be found at: http://www.gsa.gov. 2. Manner of Payment The Subrecipient shall submit reimbursement requests not more than monthly, and at least quarterly. After the first quarter, monthly submission is preferred. Requests are due no later than 30 days after the end of the period in which the work was performed. Reimbursement request forms are provided. Substitute forms are acceptable. With each reimbursement request, the Subrecipient shall submit: Detailed spreadsheet of expenditures by task and related financial documents (timesheets, invoices) These documents and invoices must be kept on file by the Subrecipient and be made available upon request by the City or to state or federal auditors, for at least six years after the closure of the grant. AGENDA ITEM #6. e) City of Renton 1.5 #20-00583 Page | 7 Reimbursement will not be processed without accompanying documentation for the corresponding costs. Once the above conditions are met, payment shall be made by the City to the Subrecipient. Submit invoicing to Submit Documentation to Fiscal Accounts Payable Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124-4986 SPDAP@seattle.gov Faye Landskov, JAG Program Manager Seattle Police Department 610 5th Avenue PO Box 34986 Seattle, WA 98124-4986 206-733-9163 Article VI. COOPERATION IN MONITORING AND EVALUATION. 1. SPD Responsibilities: SPD shall monitor, evaluate and provide guidance and direction to Subrecipient in the conduct of Approved Services performed under this Agreement. SPD has the responsibility to determine whether Subrecipient has spent funds in accordance with applicable laws, regulations, including the federal audit requirements and agreements and shall monitor the activities of Subrecipient to ensure that Subrecipient has met such requirements. SPD may require Subrecipient to take corrective action if deficiencies are found. SPD will not monitor Subrecipient’s adherence to Special Conditions 31 -41 in the Grant Award and Special Conditions documents. 2. Subrecipient Responsibilities. a. Subrecipient shall permit SPD to carry out monitoring and evaluation activities, including any performance measurement system required by applicable law, regulation, funding sources guidelines or by the terms and conditions of the applicable Notice of Prime Award, and Subrecipient agrees to ensure, to the greatest extent possible, the cooperation of its agents, employees and board members in such monitoring and evaluation efforts. This provision shall survive the expiration or termination of this Agreement. b. Subrecipient shall cooperate fully with any reviews or audits of the activities under this Agreement by authorized representatives of SPD, DOJ, the U.S. Government Accountability Office or the Comptroller General of the United States and Subrecipient agrees to ensure to the extent possible the cooperation of its agents, employees and board members in any such reviews and audits. This provision shall survive the expiration or termination of this Agreement. ARTICLE VII: AMENDMENTS No modification or amendment of the provisions hereof shall be effective unless in writing and signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to modify this Agreement, by mutual agreement. AGENDA ITEM #6. e) Memorandum of Understanding FY2019 Edward Byrne Memorial Justice Assistance Grant Revised 3/2020 This Memorandum of Understanding (MOU)outlines the responsibilities and protocolsforparticipatingjurisdictionspertainingtotheFY2019EdwardByrneMemorialJusticeAssistanceGrant. I.ParticipatingJurisdictions The participatingjurisdictions,relevant to this MOU,in the Edward Byrne MemorialJusticeAssistanceGrantare: 0 City of Auburn City of Bellevue declined City of Burien—declined Des Moines City of Federal Way City of Kent 0 King County»declined 0 City of Renton 0 City of SeaTac 0 City of Seattle 0 City of Tukwila ll.Background and Purpose Proposed to streamline justice funding and grant administration,the Edward ByrneMemorialJusticeAssistanceGrant(JAG)Program allows states,tribes,and local governments to support a broad range of activities to prevent and control crime basedontheirownlocalneedsandconditions.JAG blends previous Byrne Formula and LocalLawEnforcementBlockGrant(LLEBG)Programs to provide agencies with the flexibilitytoprioritizeandplacejusticefundswheretheyaremostneeded. ill.Disparate Certification Jurisdictions certified as disparate must submit a joint application for the aggregate offundsallocatedtothem,specifying the amount of funds that are to be distributed toeachoftheunitsoflocalgovernmentandthepurposesforwhichthefundswillbeused,and indicating who will serve as the applicant/fiscal agent for the joint funds.The abovejurisdictionsarecertifiedasdisparate. lV.FiscalAgent and Fund Allocation The City of Seattle will act as the applicant and will serve as the fiscal agent for the jointfunds.The City of Seattle will charge a 3.7%administrativefee for these services. Page 1 of3 AGENDA ITEM #6. e) The allocationof funding is as follows: Totalwith Subtract INITIALALLOCATIONSFY19JAG 001%decII'ned%Sub-Tota/AdminFee FinalTotalsKINGCOUNTY36,639 5.4563%0.00%$-$- _ AUBURNCITY 5.59%6 37,599 3 1,390.79BELLEVUECITY14,101 2.0971%=BUFllENCITY 21,329 3.172o%0.00%3 -$-:DESMOINESCITY 11,617 1.7277%2.06%$13,655 3 512.63FEDERALWAYCITY41.110 KENTCITY 33,077 5.6628%6.41%$43,125 RENTONCITY 31,333 4.6598%5.30%$35,660 $1,919.43SEATACCITY14,779 2.1979% SEATTLECITY 414,940'68.47%$460,391 $— TUKWiLACITY 15,360 2.2a43%2.67%3 17,974 $665.04 100.0000%$672,410 3 7,844.71 V.Project Allocationsand Reporting Participatingjurisdictions are responsible for identifyingtheir own projects for funding,and for providing project information to the identified fiscal agent,the City of Seattle,forpurposesofsubmittingonejointapplicationonbehalfofallparticipatingjurisdictions. Upon receipt of award documents,and prior to expense of funds pertaining to the JAG gency Agreements with all participating Program,the fiscal agent will enter into lntera jurisdictions. VI.Funds Remaining at End of Grant if an agency has funds remaining that it will not spend and no extension is requested,allpartiesagreethatthefundswillbere—obligatedto Seattle within the final three monthsofthegrant.Notificationbetween Seattle and the agency willing to forgo funds willoccurthreemonthspriortotheendoftheperiodofperformance. Page 2 of 3 AGENDA ITEM #6. e) FY2019 EdwardByrne MemorialJustice AssistanceGrant Memorandumof Understanding Signature Page Jurisdiction: Signature: Name &Title: Date: City of Renton Armondo Pavone,Mayor aiwiw Must be signed by Mayor,City AdminislmtornrExecu1ive Page 3 of 3 AGENDA ITEM #6. e) AB - 2642 City Council Regular Meeting - 04 May 2020 SUBJECT/TITLE: Request to Hire the Wastewater Utility Engineering Manager at Pay Grade M33, Step E RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Administration STAFF CONTACT: Ron Straka, Utility Systems Director EXT.: 7239 FISCAL IMPACT SUMMARY: Hiring the Wastewater Utility Engineering Manager at Pay Grade m33, Step E has no fiscal impact since the position is already budgeted at Step E for 2020. This salary is paid out of Fund 406, the Wastewater enterprise fund, and has no impact to the General Fund. SUMMARY OF ACTION: The Public Works Department Utility Systems Division is requesting to hire the Wastewater Utility Engineering Manager at Pay Grade m33, Step E. This position’s salary is currently budgeted at Step E for 2020 and is paid out of the Wastewater Fund 406, with no impact to the General Fund. Recruitment for this vacancy opened in February. The position was posted using various recruitment websites, including the Association of Washington Cities Jobnet. Only five applications were received, of which three met the minimum qualifications and were interviewed for the position. The candidate selected to fill this vacancy has over 17 years engineering experience, with 10 years of leadership and management experience in municipal government. The candidate is cu rrently employed by a neighboring jurisdiction serving as the Utility Design Section Manager for the past two years. Having obtained a Bachelor’s Degree in Civil Engineering from the University of Nevada, this candidate shows his commitment to his profess ion by holding a Professional Engineer’s license in the states of Washington and Nevada. EXHIBITS: A. Job Description STAFF RECOMMENDATION: Authorize hiring the Wastewater Utility Engineering Manager at Pay Grade m33, Step E. This is an existing position currently budgeted at Step E in the 2020 budget. As a result of the position being charged to the Wastewater Fund 406 (an enterprise fund) there is no impact to the General Fund. AGENDA ITEM #6. f) AGENDA ITEM #6. f) AGENDA ITEM #6. f) AGENDA ITEM #6. f) AB - 2635 City Council Regular Meeting - 04 May 2020 SUBJECT/TITLE: Amendment No. 1-20 to LAG-19-001 with Rainier Flight Service, LLC RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Jason Anderson, Interim Airport Manager EXT.: 7476 FISCAL IMPACT SUMMARY: Execution of Amendment 1-20 to LAG-19-001 between Rainier Flight Service, LLC (Rainier) and the City will result in annual lease revenue of at least $178,695, with scheduled increases based on CPI adjustments and an appraisal to determine the value of the 800 Parcel. This is a $22,577.40 annual increase from the current lease structure. In addition the original lease includes language that provides a lump sum payment to the City upon demolition of the 800 Parcel building, if appropriate. This Amendment leaves those provisions intact. SUMMARY OF ACTION: As provided for in the original lease, Rainier and Airport staff mutually desire to see the 800 Parcel redeveloped. In addition, Rainier and Airport staff mutually desire to see the 820 Parcel developed to include a single large combination hangar and office building, landside parking lot and adequate ramp space for parked aircraft. The terms and conditions in Section 10 of Appendix 1 in the original lease included deadlines for Rainier to reach milestones toward constructing improvements on the 800 and 820 Parcels. Section 9.d of Appendix 1 anticipates that a deadline will only be adjusted if Rainier demonstrates that despite its “good faith efforts” the deadline will not be met. The 820 Parcel’s deadlines began with a requirement to submit for complete permit application no later than December 1, 2019 and to commence construction no later than February 29, 2020.Rainier did not meet those deadlines.Under the terms of the original lease, failure to meet these deadlines means that the lease will expire on February 28, 2022, unless the lease is amended. Before the deadlines expired, in July and August 2019 Rainier approached the City with a request to consider granting an extension to their deadlines asserting the following reasons: • Rainier stated that it had advanced well into the design phase for the 820 Parcel. • Rainier stated that it was struggling to complete the survey work necessary to ensure all building and code requirements were met. Rainier specifically stated that its engineers could not pul l core samples until the end of October 2019, preventing finalization of the foundation plan until later in the fall. Rainier stated that prior to such work, they could only make assumptions regarding utility work and final floor plan. • Rainier stated that beginning foundation work in the month of February is not ideal because the water table is high, driving up costs. AGENDA ITEM #6. g) In addition Rainier expressed its desire to extend the existing February 28, 2020 termination date of a sublease they have with The Boein g Company on the 820 Parcel as an accommodation to Boeing during the pendency of the anticipated construction. City staff considers Rainier’s construction-related reasons as “good faith efforts” justifying a renegotiation of certain of the original deadlines.Based on this and Rainier’s willingness to immediately commence payment to the City at the current Airport land rental rate of $1.10 per square foot, City staff recommends that the City Council agree to amend the lease to extend the 820 Parcel construction deadlines, lease back an office space area, amend the rental rates and make other necessary corrections and amendments, all as set forth in Amendment 1 -20. EXHIBITS: A. Amendment 1-20 to Lease Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Amendment 1-20 to LAG-19-001 with Rainier Flight Service, LLC. Such authorization will have an initial increased annual economic impact of $22,577.40, and would benefit the City and Rainier respectively by bringing current the land rental rate earlier than the original lease required and re-establishing Rainier’s opportunity to meet the 820 Parcel construction deadlines so as to prevent the lease from expiring on February 28, 2022. AGENDA ITEM #6. g) AMENDMENT NO. 1 TO LEASE AGREEMENT City of Renton to Rainier Flight Service, LLC (Parcels 800 and 820) THIS AMENDMENT No. 1 (the “Amendment”) to Lease Agreement No. LAG-19- 001 is dated for reference purposes as _______________, 2020, and is made by and between the CITY OF RENTON, a Washington municipal corporation (“Landlord” or the “City”) and RAINIER FLIGHT SERVICE, LLC, a Washington limited liability company (“Tenant”). This Amendment amends that certain lease agreement filed under City file number LAG-19-001 dated February 28, 2019 (the “Lease Agreement” or “LAG-19-001”). This Amendment is effective as of the last date executed. WHEREAS, under LAG-19-001, Tenant is leasing from the City the two parcels identified as 800 and 820 West Perimeter Road (the “800 Parcel” and the “820 Parcel,” respectively) at the Renton Municipal Airport (the “Airport”); and WHEREAS, as originally established via an amendment to a prior lease agreement between Landlord and Tenant, Landlord desires to sublet from Tenant, and Tenant desires to sublet back to Landlord a 1,326-square foot office room known as the Northwest Corner Room located on the 800 Parcel, as depicted in Exhibit 1-A attached hereto; and WHEREAS, Appendix 1 to LAG-19-001 allows Tenant to construct improvements on the 800 and 820 Parcels, pursuant to the terms and conditions of said Appendix 1; and WHEREAS, the terms and conditions in Section 10 of Appendix 1 include deadlines for Tenant to reach milestones toward constructing improvements on the 800 and 820 Parcels. Section 9.d of Appendix 1 anticipates that a deadline will only be adjusted if Tenant demonstrates that despite its “good faith efforts” the deadline will not be met; and WHEREAS, the 820 Parcel’s deadlines began with a requirement to submit for complete permit application no later than December 1, 2019 and to commence construction no later than February 29, 2020; and WHEREAS, in July and August 2019, Tenant informally requested that Landlord considering granting an extension to these deadlines, asserting the following reasons: AGENDA ITEM #6. g) Amendment 1 to LAG-19-001 Page | 2 • Tenant stated that it had advanced well into the design phase for the 820 Parcel; • Tenant stated that it was struggling to complete the survey work necessary to ensure all building and code requirements were met. Specifically, Tenant stated that its engineers would not pull core samples until the end of October 2019, enabling subsequent finalization of the foundation plan. Tenant stated that prior to such work, Tenant could only make assumptions regarding utility work and final floor plan; and • Tenant stated that beginning foundation work in the month of February is not ideal because the water table is high, driving up costs. In addition, Tenant expressed its desire to extend the existing February 28, 2020 termination date of a sublease that Tenant has with The Boeing Company on the 820 Parcel as an accommodation to Boeing during the pendency of the anticipated construction; and WHEREAS, on November 14, 2019, Tenant representatives met with Landlord representatives to elaborate on Tenant’s request for extension to the 820 Parcel construction deadlines. During that meeting Tenant re-raised its desire to extend additional time to The Boeing Company on the 820 Parcel. Tenant also asserted that the geotechnical information it received in October 2019 regarding the 820 Parcel’s soil conditions would increase construction costs significantly beyond what Tenant had planned. In addition, Tenant asserted that utility work to support Tenant’s 820 Parcel construction would also exceed Tenant’s original plan; and WHEREAS, Landlord considered the information Tenant presented at the November 14, 2019 meeting; and WHEREAS, Landlord observes that Tenant’s desire to extend time to The Boeing Company’s sublease of the 820 Parcel is not, in and of itself, a basis for extending the 820 Parcel construction deadlines; and WHEREAS, Appendix 1’s first 820 Parcel construction deadline to submit for complete permit application no later than December 1, 2019 has now expired such that, without a Lease amendment, the Lease will expire on February 28, 2022 per Section 9.a. of Appendix 1; and AGENDA ITEM #6. g) Amendment 1 to LAG-19-001 Page | 3 WHEREAS, Landlord had Valbridge Property Advisors prepare an Appraisal Report for the Renton Municipal Airport, report dated May 29, 2019, which established the current land rental rate for the Airport at $1.10 per square foot; and WHEREAS, in exchange for Tenant agreeing to immediately commence payment to Landlord at the current Airport land rental rate of $1.10 per square foot, Landlord is willing to amend the Lease to extend the 820 Parcel construction deadlines as set forth in this Amendment. Such extension would benefit both Landlord and Tenant, respectively, by (1) bringing current the land rental rate early and (2) re-establishing Tenant’s opportunity to meet the 820 Parcel construction deadlines so as to prevent the Lease from expiring on February 28, 2022; and WHEREAS, Tenant has now further requested that Landlord also modify Tenant’s construction obligations as to the 800 Parcel to give Tenant more flexibility in determining whether to rebuild on the 800 Parcel, and Landlord is willing to amend as long as the 800 Parcel’s interests timely return to Landlord and at no cost to Landlord as set forth in this Amendment; NOW, THEREFORE, IN CONSIDERATION OF THE TERMS AND CONDITIONS HEREIN CONTAINED AND FOR OTHER GOOD AND VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH IS HEREBY ACKNOWLEDGED, LANDLORD AND TENANT AGREE TO AMEND THE LEASE, LAG-19-001, AS SET FORTH BELOW: 1. Tenant hereby sublets back to Landlord a 1,326-square foot office room known as the Northwest Corner Room, as depicted in Exhibit 1-A attached hereto, and Landlord accepts the same. This amendment shall be incorporated into the Lease Agreement’s definition of the Premises. 2. Landlord and Tenant do hereby agree that Section 10.a of Appendix 1 of the Lease Agreement is amended to read as follows: 10.a. Schedule Milestones for the 800 Parcel Improvements. 10.a.(1). Milestone #1 - Tenant will submit a complete permit application for the demolition portion of the 800 Parcel Improvements no later than December 1, 2029, and shall complete demolition no later than April 1, 2030. (The date that the City determines that demolition is complete is the “Demolition Date.”) AGENDA ITEM #6. g) Amendment 1 to LAG-19-001 Page | 4 10.a.(2). Milestone #2 - Tenant will submit a complete permit application for the construction portions of the 800 Parcel Improvements to the City’s Department of Community and Economic Development (“CED”) no later than December 1, 2029. 10.a.(3). Milestone #3 - Tenant will commence construction no sooner than June 1, 2020 and no later than June 1, 2030. (The date that construction commences is the “800 Parcel Construction Date.”) Tenant shall notify the City of the 800 Parcel Construction Date. 10.a.(4). Milestone #4 - Tenant will complete all 800 Parcel Improvements within 18 months after the 800 Parcel Construction Date. 10.a.(5). Alternative Milestone - At Tenant’s option, as an alternative to the milestones set forth in Sections 10.a.(1) through 10.a.(4), above, if the Demolition Date occurs on or before April 1, 2030, Tenant may elect to terminate the Agreement as to the 800 Parcel only with such termination taking effect on the Demolition Date. 3. Landlord and Tenant do hereby agree that Section 9.b of Appendix 1 of the Lease Agreement is amended to read as follows: 9.b. The following shall apply unless Tenant proceeds with the Alternative Milestone set forth in Section 10.a.(5), below: If Tenant does not complete all 800 Parcel Improvements within 18 months of the 800 Parcel Construction Date (as defined below), the following will automatically apply and supersede any conflicting term or condition in LAG 19-001, Section 3: Tenant agrees to complete demolition on the 800 Parcel, and after such demolition is complete Tenant and Landlord will as soon as practicable amend the Lease to remove the 800 Parcel from the Lease by removing it from the definition of the term Premises and making all other related amendments to the Lease. 4. Landlord and Tenant do hereby agree that Sections 9.a. of Appendix 1 of the Lease Agreement is amended to delete the clause appearing in that section that reads “LAG 18-_____, Section 3” and to replace that clause with the following: “LAG 19- 001, Section 3”. 5. Landlord and Tenant do hereby agree that Section 10.b of Appendix 1 of the Lease Agreement is amended to read as follows: 10.b. Schedule Milestones for the 820 Parcel Improvements. AGENDA ITEM #6. g) Amendment 1 to LAG-19-001 Page | 5 10.b.(1). Milestone #1 - Tenant will submit a complete permit application for the 820 Parcel Improvements to CED no later than January 31, 2021. 10.b.(2). Milestone #2 - Tenant will commence construction no later June 30, 2021. (The date that construction commences is the “820 Parcel Construction Date.”) Tenant shall notify the City of the 820 Parcel Construction Date. 10.b.(3). Milestone #3 - Tenant will complete all 820 Parcel Improvements within 18 months after the 820 Parcel Construction Date. 6. Landlord and Tenant do hereby agree that Subsection 4.a of the Lease Agreement is amended to read as follows, which reflects an increase to $1.10/square foot/year of land rent rate and a reduction in building rent for the office room sublet on the 800 Parcel: 4.a. Minimum Monthly Rent: Tenant shall pay to Landlord a Minimum Monthly Rent in the sums listed below, PLUS Leasehold Excise Tax as described in Section 5, below, without deduction, offset, prior notice or demand, payable promptly in advance on the first day of each and every month. All such payments shall be made to the City of Renton, Attention: Fiscal Services, Renton, Washington 98057. The Minimum Monthly Rent, beginning on the Commencement Date, is computed as follows: Monthly Rent – Land Component (Parcels 800 and 820), Applicable During Periods 1, 2, and 3, as defined below Fourteen Thousand Eight Hundred Ninety-One and 25/100 Dollars ($14,891.25), which amount is one-twelfth (1/12) of the annual land rent of One Hundred Seventy-Eight Thousand Six Hundred Ninety-Five and 00/100 Dollars ($178,695.00) (162,450 square feet x $1.10 per square foot per year) PLUS, leasehold tax. Monthly Rent – Building Component, Parcel 800, Applicable During Period 1 (“Period 1” means the period beginning on the Commencement Date and ending the day before the Appraisal Submittal Date, as defined in Section 4.f, below). Two Thousand Four Hundred Fourteen and 64/100 Dollars ($2,414.64), which amount is one-twelfth (1/12) of the annual building rent of Twenty-Eight Thousand Nine Hundred Seventy-Five and 70/100 Dollars ($28,975.70) ((20,020 square feet, less 1,326 square feet of office space = 18,694 square feet) x $1.55 per square foot per year); PLUS, leasehold tax. AGENDA ITEM #6. g) Amendment 1 to LAG-19-001 Page | 6 Monthly Rent – Building Component, Parcel 800, Applicable During Period 2 (“Period 2” means the period commencing on the Appraisal Submittal Date and ending on the Demolition Date) [Amount to be determined by Landlord via appraisal as further described in Section 4.f, below.] Monthly Rent – Building Component, Parcel 800, Applicable During Period 3 (“Period 3” means the period after the Demolition Date, defined as the date that demolition activities as contemplated in Appendix 1 are complete, as determined by Landlord) [Amount to be determined by Landlord via financial analysis supplied by Tenant and confirmed by Landlord, with such confirmation to be at Tenant’s cost. The amount will be calculated as follows: A lump sum equal to any loss in net value to Landlord resulting from the demolition of the existing building and the construction of the new building, payable monthly over the then-remaining term of the Lease, with any remaining balance due as a final lump sum payment at the termination of the Lease. For the purposes of this paragraph, “net value” will be determined by comparing (A) the appraised value of the existing building as contemplated in paragraph 4f with (B) the projected appraised value of the newly constructed building as of the date construction is complete. If such projected appraised value of the new building exceeds the appraised value of the existing building, the amount due under this paragraph shall be Zero Dollars ($0.00). For the avoidance of doubt, no rent or “net value” payment will be payable for the Building Component during the period between demolition and the appraisal of the new building once constructed. In no event shall Landlord owe any amount to Tenant.] Tenant anticipates that it might prefer after demolition on the 800 Parcel to utilize the Parcel 800 for tie-down parking or other use not allowed under the current terms of the Lease Agreement (hereinafter, the “Alternative Use”). Tenant acknowledges that any proposal for Alternative Use is not allowed under the Lease Agreement and would require an amendment to the Lease Agreement, including its Appendix 1. Tenant acknowledges and agrees that Landlord has no obligation to agree to such an amendment and that it is within Landlord’s sole discretion whether to agree to such amendment. As a courtesy notice to Tenant that is made without any binding obligation on Landlord, Landlord anticipates that if it were to agree to such amendment it would require the following regarding the Alternative Use: • Tenant must first demonstrate via a business case how the Alternative Use would shield Landlord from long-term adverse revenue impacts; and AGENDA ITEM #6. g) Amendment 1 to LAG-19-001 Page | 7 • The Alternative Use will change the land rent rate for Parcel 800. The land rent rate for the Alternative Use on Parcel 800 will be based on appraised fair market value as of the Demolition Date, and will be subject to increases per Landlord’s leasing policy in effect at the time of the Demolition Date; and • If the Alternative Use is subleased in whole or in part, and such sublease reflects a rent that is substantially above a then-current market rate, then in addition to the land rent the Landlord may require Tenant to pay to Landlord a percentage of net income from such subleasing; and • If the Alternative Use results in Tenant making use of Parcel 800 for apron space, Tenant will guarantee that a definite, but as-yet-undetermined, number of the spaces will be made available for transient aircraft parking. For the avoidance of doubt, if Tenant elects not to demolish the building on Parcel 800, the Period 2 building rent rate will continue to apply until such time as the lease for Parcel 800 terminates. Total Monthly Rent for Period 1 Monthly Rental – Land Component (Parcels 800 and 820) $14,891.25 Monthly Rental – Building Component (Parcel 800), Period 1 $2,414.64 TOTAL: $17,305.89 per month, PLUS Leasehold Excise Tax Total Monthly Rent for Period 2 Monthly Rental – Land Component (Parcels 800 and 820) $14,891.25 Monthly Rental – Building Component (Parcel 800), Period 2 $TBD TOTAL: $TBD per month, PLUS Leasehold Excise Tax Total Monthly Rent for Period 3 Monthly Rental – Land Component (Parcels 800 and 820) $14,891.25 Monthly Rental – Building Component (Parcel 800), Period 3 $TBD TOTAL: $TBD per month, PLUS Leasehold Excise Tax 7. All other terms and conditions of the original Lease Agreement, insofar as they are not inconsistent herewith, shall remain in full force and effect. AGENDA ITEM #6. g) Amendment 1 to LAG-19-001 Page | 8 RAINIER FLIGHT SERVICE, LLC a Washington Limited Liability Company Name: Gordon Alvord Title: Authorized Member Date: ______________________ CITY OF RENTON a Washington Municipal Corporation Armondo Pavone, Mayor Date: ______________________ Attest: Jason Seth, City Clerk Approved as to form: Shane Moloney, City Attorney AGENDA ITEM #6. g) Amendment 1 to LAG-19-001 Page | 9 EXHIBIT 1-A [See attached.] AGENDA ITEM #6. g) MEN'S CONF �� 0 0 a Building" 800 West Perimeter Road Renton, WA 98057 --North .., PILOTS & MECHANICS (UPSTAIRS) (UPSTAIRS) SPARE OFFICE HANGER DOOR □ □ □ Renton Airp_ort/Clayton Scott Field /�,...., )'7 1 OVERHAUL ROOM � j 111 "" � \ "t, ·1,t,' ._ I J -z,'1 � t� FIRE ROLL ·UP HANGER DOOR AGENDA ITEM #6. g) 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. ________      A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AMENDING THE  2019/2020 CITY OF RENTON FEE SCHEDULE.  WHEREAS, on November 23, 2009, the Council adopted Ordinance No. 5509, which  removed many fees from the Renton Municipal Code and consolidated them into the 2010 City  of Renton Fee Schedule brochure ; and  WHEREAS, the fee schedule has been amended several times since 2009; and  WHEREAS, on November 19, 2018, the City Council passed Resolution No. 4361, adopting  an amended fee schedule for 2019 and 2020; and  WHEREAS, on April 22, 2019, the City Council passed Resolution No. 4381, amending the  fee schedule for 2019 and 2020 as a part of the City’s 2019 Carry Forward and 1st Quarter budget  amendment; and  WHEREAS, on July 15, 2019, the City Council passed Resolution No. 4385, amending the  fee schedule for 2019 and 2020 as a part of the City’s 2019 2nd Quarter budget amendment; and  WHEREAS, on November 18, 2019, the City Council amended the fee schedule as a part  of the City’s 2019/2020 Mid‐Biennial budget amendment; and  WHEREAS, it is necessary to amend the fee schedule as a part of the City’s 2020 Carry  Forward and 1st Quarter budget amendment;   NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  RESOLVE AS FOLLOWS:  AGENDA ITEM # 8. a) RESOLUTION NO. _______  2   SECTION I. The fee schedule is amended and replaced with the 2019‐2020 City of  Renton Fee Schedule brochure, which is attached hereto and adopted by this reference (“Fee  Schedule”). An updated copy of the Fee Schedule shall at all times be filed with the City Clerk as  required by Ordinance No. 5509.  SECTION II. The amended Fee Schedule adopted by Section I of this resolution shall be  effective upon passage and approval of this resolution, and thereafter act as the City of Renton's  Fee Schedule for all fees or charges referenced therein. The Fee Schedule shall remain in effect until  amended or otherwise replaced by the City Council. In the event the Fee Schedule is not amended  prior to the year 2021, the fees specified for the year 2020 shall continue to apply into and beyond  2021 until amended by the City Council.  PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2020.        ______________________________  Jason A. Seth, City Clerk      APPROVED BY THE MAYOR this ______ day of _______________________, 2020.        ______________________________  Armondo Pavone, Mayor          Approved as to form:      ______________________________  Shane Moloney, City Attorney    RES:1841:3/27/20  AGENDA ITEM # 8. a) Rev. March 2020 AGENDA ITEM # 8. a) Table of Contents Page SECTION I. MISCELLANEOUS FEES 1 SECTION II. MAPLEWOOD GOLF COURSE 2 SECTION III. City CENTER PARKING FEES 3 SECTION IV. AQUATIC FEES 3 SECTION V. CARCO THEATER (REPEALED) 4 SECTION VI. PARKS AND FACILITIES USE AND RENTAL 4 SECTION VII. COMMUNITY CENTER PASS CARD & FEES 5 SECTION VIII. AIRPORT CHARGES 5 SECTION IX. ANIMAL LICENSES FEES* ‐ RMC 5‐4‐25 SECTION X. BUSINESS LICENSES 5 SECTION XI. ADULT ENTERTAINMENT LICENSES 5 SECTION XII. DEVELOPMENT FEES 6 Building Fees:6 Land Use Review Fees:8 Public Works Fees: 9 Technology Surcharge Fee 13 Impact Fees: 13 SECTION XIII. FIRE DEPARMENT FIRE MARSHALL FEES (RFA) 14 AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 APPENDIX SECTION SECTION I. MISCELLANEOUS FEES 2019 2020 1. Maps: a. Zoning maps ‐ standard 11 x 17 $4 $4 b.  Zoning maps ‐ large 24 x 36 $12 $12 c.  Comprehensive Plan map ‐ standard 11 x 17 $4 $4 d.  Comprehensive Plan map ‐ large 24 x 36 $12 $12 e.  Precinct maps $5 $5 2. Plat: a.  First page $2 $2 b.  Each additional page $1 $1 3. Photocopies:  a.  Each 8.5" x 11" or 8.5" x 14"$0.15 $0.15 b.  Each 11" x 17"$0.20 $0.20 c.  Each 8.5" x 11" or 8.5" x 14" color $0.25 $0.25 4. Budget: a.  City's Budget $10 $10 b.  N/C N/C 5. Audio or Video Recording Copies: a.Audio recording, each copy $2 $2 b.Video recording, each copy $2 $2 6. Regulations and Plans: a.Comprehensive Plan and Map $30 $30 b.Title IV, Development Regulations: (i) Text and Zoning Map $110 $110 (ii) Text only $100 $100 c.Individual Chapters of Development Regulations $10 $10 d. Renton Municipal Code (two volumes)$400 $400 e.Code Supplements, per year: (i) Titles I ‐ III and VI ‐ X $70 $70 (ii) Title IV $70 $70 7. Miscellaneous Services: a.Certification and Notary Fees ‐ Clerk's Certification $10 $10 b.Notary Public Attestation or Acknowledgement or as $10 $10 otherwise provided for in RCW 42.28.090, per signature c.Hold Harmless Agreements and other similar documents $20 $20 not otherwise provided for d.Lamination of licenses, pictures $6 $6 e.Community Development Block Grants (CDBG) Loan Program: (i) Application Fee $200 $200 (ii) Loan Origination Fee $150 or 0.25% of  loan amount,  whichever is  greater $150 or 0.25% of  loan amount,  whichever is  greater (iii) Closing Costs (including any legal fees)50% of total actual  costs 50% of total actual  costs 8. Miscellaneous Charges for Police Services: a.Police Reports per page $0.15 $0.15 b.Record Checks (Written Response) $5 $5 c.Photographs ‐ Digital on CD $2 $2 d.Photographs ‐ black & white or color ‐ Cost of developing film Cost Cost e.Fingerprint Cards $5 $5 (i) Each additional card $1 $1 9. Charges for Fire Documents: a.Fire reports per page $0.15 $0.15 b.Fire investigative report on CD $2 $2 c.First copy ‐ black & white or color ‐ Cost of developing film Cost Cost d.Additional copy ‐ black & white or color ‐ Cost of developing film Cost Cost 10. Computer Listings: a.City of Renton new business list $10 $10 b.List of all business licenses $20 $20 c.Copies requested to be faxed, local number $3 $3 d.Copies requested to be faxed, long distance number (i) One (1) ‐ five (5) pages $10 $10 (ii) Six (6) or more pages (ten (10) page limit)$20 $20 11. Utility Fee: a.Special Request Water Meter Reading $30 $30 b.Utility New Account Setup $25 $25 c.Utility Billing Account Transfer (tenant billing form)$5 $5 d.Water utility outstanding balance search requested by $25 $25 fax, messenger, or letter City's Budget to other municipality or quasi‐municipal corporation or other nonprofit charitable or education organization AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION I. MISCELLANEOUS FEES (CONTINUED)2019 2020 12. Schedule of Fines for False Alarms ‐ Security/Burglar: (effective February 1, 2019) a.One‐time Registration Fee $25 $25 b.Annual Registration Renewal N/C N/C c.First False Alarm in a registration year*N/C N/C d.Second False Alarm in a registration year*$100 $100 e.Third or more False Alarm in a registration year*$250 $250 f.Late Payment Fee $25 $25 g.Unregistered Alarm System Fee $50 $50 *A registration year shall mean January 1 thru December 31 each year. 13. NSF Check Fees $25 $25 14. Veteran Park Tile: Three lines $75 $75 15. Electronic Records: a.Photocopies or printed copies of electronic records, per page $0.15 $0.15 b.Scanning paper records, per page $0.10 $0.10 c.Electronic files or attachments uploaded for electronic delivery (email, cloud‐based data storage service, or $0.05 $0.05 other means of electronic delivery), for each four (4) files d.Transmission of records in an electronic format or for the use of agency equipment to send the records $0.10 $0.10 electronically, per gigabyte (GB) 16. Document Recording Fees: Actual Costs Actual Costs 17. School Impact Fee Administration 5% x School Impact  Fee 5% x School Impact  Fee SECTION II. MAPLEWOOD GOLF COURSE 2019 2020 1. a.Weekday: (i) 18 Hole $37 $39 (ii) 9 Hole $27 $29 (iii) 18 Hole, Senior $28 $30 (iv) 9 Hole, Senior $20 $22 (v) 18 Hole, Junior $19 $21 (vi) 9 Hole, Junior $15 $17 b.Weekend: (i) 18 Hole $44 $46 (ii) 9 Hole $27 $29 2. Club Rental*: a.Regular $18 $25 b.Premium $0 $50 3. Golf Cart Fees*: a.18 Hole $30 $34 b.18 Hole Single Rider $22 $26 c.9 Hole $18 $22 d.9 Hole Single Rider $12 $16 e.Trail Fee $10 $15 4. Driving Range Fees*: a.Large Bucket $9 $11 b.Small Bucket $6 $6 c.Warm‐up Bucket $4 $4 5. Lesson Fees: a.1/2 Hour Private $45 $45 b.1 Hour Private $65 $65 c.1/2 Hour Series Private $160 $160 Green Fees*:  For purposes of this section, "weekend" shall mean Friday, Saturday, and Sunday. "Weekday" shall mean the remaining  four days of the week. "Junior" shall mean ages 17 and under, "Senior" shall mean ages 62 and over.  Off‐season and promotional rates determined by management; posted on website. *The charges identified in RCW 42.56.120(3)(b) (and referenced above) may be combined to the extent that more than one  type of charge applies to copies produced in response to a particular request. The actual cost of any digital storage media or  device provided by the agency. Alternatively, the City may charge a flat fee of up to $2 for the entire request as long as the  cost of uploading and transmitting the electronic records is reasonably estimated to equal or exceed that amount. Only one  $2 flat fee per request is authorized for electronic records produced in installments. When records are provided electronically  on a CD, DVD, thumb drive, flash drive, or other electronic device, the requestor will be charged for the cost of the electronic  storage device. The City may charge an actual‐cost service charge for requests that require use of IT expertise to prepare data  comilations or provide customized electronic access services when not used by the City for other purposes. A cost estimate  and explanation will be provided to the requestor before incurring the costs. Option to waive charges.  The City may waive charges associated with fulfilling a request.  The decision will be based on  various factors, including the volume and format of the responsive documents. The decision to assess fees for fulfilling a  public records request shall be made on a consistent and equitable basis, dependent primarily upon the amount of staff time  required for copying, scanning, shipping, uploading, and/or transmitting the records associated with fulfilling a request. Certified copies.  If the requestor is seeking a certified copy of a City record, an additional charge of $1.00 per each complete  document may be applied to cover the additional expense and time required for certification. The applicant shall pay all document recording fees charged by King county and all administrative fees charged by the title  company for processing. Payment in full shall by submitted to the City before documents are sent for recording. Note:  Should Section I fees due total less than $4.00 and no other fee is due to the City at the same time, the department  administrator may authorize to waive the entire amount due at their discretion. AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION II. MAPLEWOOD GOLF COURSE (CONTINUED)2019 2020 d.1 Hour Series Private $240 $240 e.Group Series $100 $100 f.1/2 Hour Private, Junior $25 $25 g.Playing Lesson(3‐hole minimum/9‐hole maximum) per hole $15 $15 * Rates include Washington State Sales Tax (WSST) SECTION III. City CENTER PARKING FEES 2019 2020 1. City Center Parking Garage Fees: Parking rates for retail parking will be as follows: a.Zero (0) ‐ two (2) hours N/C N/C b.Two (2) ‐ four (4) hours $2 $2 c.Four (4) ‐ six (6) hours $4 $4 d.Six (6) ‐ (10) hours $6 $6 e. 10 hours or more $10 $10 f.Monthly pass‐holders, tax included $35 $35 SECTION IV. AQUATIC FEES 2019 2020 1. Admission for the Aquatic Center shall be as follows: a.Regular Session: (i)Resident Iinfants ‐ under 1 year N/C N/C (ii)Non‐resident infants ‐ under 1 year N/C N/C (iii)Resident yYouth ‐ 1 to 4 years $4.50 4.5 $6 (iv)Non‐resident youth ‐ 1 to 4 years $8.50 $8.50 (v)Resident aAges 5 and up $8.50 8.5 $11 (vi)Non‐resident ages 5 and up $15 $15 (vii)Resident lLap swim ‐ water walking only $3 3 $4 (viii)Non‐resident lap swim ‐ water walking only $4.50 $4.50 b.Season Pass: (i) Resident infants ‐ under 1 year N/C N/C (ii) Non‐resident infants ‐ under 1 year N/C N/C (iii) Resident ages 1 and up $60 $60 (iv) Non‐resident ages 1 and up $120 $120 c.Miscellaneous Rates: (i) Resident regular session per person rate (group rates)* $10 10 $12 (ii) Non‐resident regular session per person rate $16 $16 (iii) Locker Rental $0.25 $0.25 d.Canopy Rental Fees*: (includes canopy and admission for one leisure swim session): (i) Henry Moses Party Tent #1  (10' x 20' for up to twenty‐five (25) guests on wave pool ): (1) Resident Rate, per session $310 310 450 (2) Non‐resident Rate, per session $475 475 $550 (ii) Henry Moses Party Tent #2  (10' x 10 20' for up to fifteentwenty‐five (15 25) guests): (1) Resident Rate $200 200 $400 (2) Non‐Resident Rate $300 300 $500 (iii) Henry Moses Party Tent #3 (10' x 10' for up to ten (10) guests): (1) Resident Rate, per session $200 (2) Non‐resident Rate, per session $240 e.Resident Rate all inclusive*$1,800 $1,800 f.Non‐resident Rate all inclusive*$2,300 $2,300 *Sales tax not included in the rental fee g.Swim Lesson Program: Fees and associated descriptions are published in the "What's Happening " Renton Activities Guide h.End‐of‐year School Party Rentals: (i) Renton School District (1) 001 ‐ 299 students $1,900 $1,900 (2) 300 ‐ 399 students $2,250 $2,250 (3) 400 ‐ 499 students $2,400 $2,400 (4) 500 ‐ 599 students $2,550 $2,550 (ii) Other Schools and Districts (1) 001 ‐ 299 students $2,450 $2,450 (2) 300 ‐ 399 students $2,850 $2,850 (3) 400 ‐ 499 students $3,150 $3,150 (4) 500 ‐ 599 students $3,360 $3,360 2. Boat Launch Rates: a.Daily resident ‐ 7 days a week $10 $10 b.Daily Non‐resident ‐ 7 days a week $20 $20 c.Overnight resident ‐ 7 days a week $20 $20 d.Overnight Non‐resident ‐ 7 days a week $40 $40 e.Annual parking permit ‐ resident $60 $60 f.Annual parking permit ‐ non‐resident $120 $120 g.Additional sticker (launching permit)$5 $5 *Group Rates: Group rates offer guaranteed admission for the group. In order to qualify for a group rate, the group must consist  of ten (10) or more persons, and the session must be scheduled in advance. Please note that the number of groups may be  limited each day. Staff has the authority to offer discounted daily rates for partial sessions or Renton‐only events. AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION IV. AQUATIC FEES (CONTINUED)2019 2020 h.$50 $50 SECTION V. CARCO THEATER (REPEALED)2019 2020 SECTION VI. PARKS AND FACILITIES USE AND RENTAL 2019 2020 1. Outlying Picnic Shelters (Cedar River Trail, Liberty Park, Phillip Arnold Park, Teasdale Park and Heritage Park) Maximum of 50 people: a.Resident 8:30am‐1:30pm/3:30pm‐8:30pm 10am‐7pm $90 90 $140 b.Non‐resident 8:30am‐1:30pm/3:30pm‐8:30pm10am‐7pm $180 180 $280 2. Gene Coulon Beach Park Shelters (South #1, South #2 and Creekside) Maximum of 75 people: a.Resident 8:30am‐1:30pm/3:30pm‐8:30pm10am‐7pm $100 100 $140 b.Non‐resident 8:30am‐1:30pm/3:30pm‐8:30pm10am‐7pm $180 180 $280 e.South Shelters 1 & 2 Resident rate $300 $300 f.South Shelters 1 & 2 Non‐resident rate $600 $600 3. Gene Coulon Beach Park Shelters (North Shelter): a.Resident 8:30am‐1:30pm/3:30pm‐8:30pm10am‐7pm $120 120 $160 b.Non‐resident 8:30am‐1:30pm/3:30pm‐8:30pm10am‐7pm $240 240 $320 c.Full day resident 8:30am‐sunset under 75 people $160 $160 e.Full day non‐resident 8:30am‐sunset under 75 people $320 $320 4. Tennis, Basketball and Sand Volleyball court rate per hour (Tournament Play Only): a.Tennis court $10 $10 b.Park basketball court $10 $10 c.Sand volleyball court $10 $10 5. Catering and Event Rate (All city parks apply): a.Resident half day $200 $200 b.Resident full day $350 $350 c.Non‐resident half day $400 $400 d.Non‐resident full day $700 $700 6. a.Each $50 $50 7. a.Resident rate per hour $10 $10 b.Non‐resident rate per hour $25 $25 c.Special Event Permit Fee $85 $85 8. Piazza Park Open Space Event Rental a.Full day rental  10am ‐ 7pm $500 $500 9. Photo Shoots per hour: a.Commercial Film and Photo Shoots per hour $300 $300 10. Electrical Spider Box rental: a.      Electrical spider box rental per box, per event, with special event approval $100 $100 11. Athletic Field Rental, Lights and Prep Fees: a.Sports field rental per hour ‐ resident $25 $25 b.Sports field rental per hour ‐ non‐resident $30 $30 c.Renton Area Youth Sports Agencies, per hour $6 $6 d.Field prep for softball/baseball ‐ resident per occurrence $30 $30 e.Field prep for soccer ‐ resident per occurrence $45 $45 f.Custom Field prep ‐ resident per occurrence $100 $100 g.Field prep for softball/baseball ‐ non‐resident per occurrence $35 $35 h.Field prep for soccer ‐ non‐resident per occurrence $50 $50 i.Custom Field prep ‐ non‐resident per occurrence $100 $100 j.Field lights all sports ‐ resident per hour $25 $25 k.Field lights all sports ‐ non‐resident per hour $30 $30 12. Banquet & Classroom Rental ‐ Community Center & Senior Activity Center: a.Friday evening 5 hour minimum ‐ resident $650 $650 b.Weekend Rates 10 hour minimum ‐ resident $1,300 $1,300 c.Extra hours ‐ per hour ‐ resident $130 $130 d.Friday 5 hour minimum ‐ non‐resident $750 $750 e.Weekend Rates 10 hour minimum ‐ non‐resident $1,500 $1,500 f.Extra hours ‐ per hour ‐ non‐resident $150 $150 g.Kitchen charge ‐ per hour $100 $100 h.Banquet Room ‐ Mon ‐ Fri ‐ daytime ‐ resident/hr 3 hour min $85 $85 i.Banquet Room ‐ Mon ‐ Fri ‐ daytime ‐ non‐resident/hr 3 hour min $90 $90 j.Damage deposit $550 $550 k.Contract violation fee ‐ per hour $200 $200 l.Cancellation Fee ‐ Less than 90 days $550 $550 13. Classroom and Gymnasium Rental ‐ Renton Community Center: a.Resident single gym athletic ‐ per hour $45 $45 b.Non‐resident single gym athletic ‐ per hour $50 $50 c.Resident double gym athletic ‐ per hour $90 $90 d.Non‐resident double gym athletic ‐ per hour $100 $100 e.Resident single gym non‐athletic $550 $550 f.Non‐resident single gym non‐athletic $675 $675 g.Resident double gym non‐athletic $1,100 $1,100 h.Non‐resident double gym non‐athletic $1,350 $1,350 Fishing Tournaments at Coulon Beach (additional rental fee if using the Pavilion area for weigh in and or electricity at the current  rental rate) per event Inflatable and big toy rate:  Note: Along with rental fee for the use of City facility for each inflatable or big toy, Applicant or Renter shall provide proof of  insurance naming the City of Renton as additional insured. Open Space Area in the Parks (Cascade, Teasdale, Phillip Arnold, Cedar River, Earlington, Gene Coulon, Glencoe, Kennydale Lions,  AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION VI. PARKS AND FACILITIES USE AND RENTAL (CONTINUED) 2019 2020 i.Carpet fee single gym ‐ resident & non‐resident $325 $325 j.Carpet fee double gym ‐ resident & non‐resident $650 $650 k.Classroom resident $35 $35 l.Classroom Non‐resident $40 $40 14. Birthday Party Packages: a.Party package ‐ resident $65 $65 b.Party package ‐ non‐resident $75 $75 15. Facility Rental ‐ Neighborhood Center: a.Meeting room ‐ resident $35 $35 b.Gymnasium ‐ resident $35 $35 c.Meeting room ‐ non‐resident $40 $40 d.Gymnasium ‐ non‐resident $40 $40 16. Farmer's Market a.10x10 Lot $40 $40 b.Half Lot $20 $20 c.Application fee $30 $30 d.Electrical fee $5 $5 17. Reader Board a.One day/day of event $110 b.Two weeks prior to event $275 SECTION VII. COMMUNITY CENTER PASS CARD & FEES 2019 2020 Fees and associated descriptions are published in the "What's Happening " Renton Activities Guide SECTION VIII. AIRPORT CHARGES 2019 2020 1.Airport Fuel Flow Charge:  per gallon $0.08 $0.08 2.JetA Fuel Flow Charge:  per gallon $0.10 $0.10 3.Transient airplane parking daily $8 $8 4.Hangar wait list, one time fee $100 $100 5.Tie‐down wait list, one time fee $25 $25 6.Lost gate card fee per occurrence $50 $50 7.T‐Hangar, Non‐Refundable Move‐in Fee $250 $250 8.Penalty for violation of Minimum Standards/Airport Rules & Regulations (each occurrence)$500 $500 9.Penalty for Movement Area Incursions (each occurrence), assessed to sponsor/tenant $500 $500 SECTION IX. ANIMAL LICENSES FEES* ‐ RMC 5‐4‐2 2019 2020 1.Altered Animal Annual License $30 $30 2.Unaltered Animal Annual License $50 $50 3.Economically Qualified Resident Special Lifetime License $0 $0 4.Duplicate Tag $10 $10 5.Late Charge $30 $30 SECTION X. BUSINESS LICENSES 2019 2020 1. General Business License: a.Registration Fee $150 $150 b.Per hour fee, for each worker hour *$0.0352 $0.0352 b.Appeal of Business License Decision $250 $250 2. Short Term Employment within the City: a.A temporary ninety (90) day license maybe purchased for each FTE on a temporary job*$50 $50 *Not to exceed 270 consecutive days 2. Penalties: a.The penalty to reinstate an expired business license $50 $50 b.The penalty  for failure to obtain a business license $250 $250 c. SECTION XI. ADULT ENTERTAINMENT LICENSES 2019 2020 1. Every person applying for a adult entertainment license  shall pay the applicable nonrefundable application fee: a.Adult Entertainment Business License $750 $750 b.Entertainer $75 $75 c.Manager $75 $75 d.License Replacement $10 $10 2. Penalties: a.Civil Penalty, per violation $1,000 $1,000 5%‐15% 5%‐15% * Payment of all license fee amounts still owing for the last three (3) years, plus a penalty of (20%) per annum for all amounts  owing, plus any accounting, legal or administrative expenses incurred by the City in determining the nonreporting, or the unpaid  portion over the last (3) years or in collecting the tax and/or penalty. *Please note, impounded animals are subject to license fees, microchipping costs, and other out‐of‐pocket costs as specified in  RMC 6‐6‐2. * Per hour rate shall be adjusted every other year by Seattle‐Tacoma‐Bremerton, All Items, Urban Wage Earners and  Clerical Workers (also known as CPI‐W) ending August 31, for the same two year period. Failure to pay the license fee within one day after the day on which it is due and payable pursuant to subsection C7 of  Chapter 5 of the RMC shall render the business enterprise subject to a penalty of (5%) of the amount of the license fee for the  first month of the delinquency and an additional penalty of (5%) for each succeeding month of delinquency, but not  exceeding a total penalty of (15%) of the amount of such license fee. AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES 2019 2020 1. Building Fees: a.Building Permit Fees:1 (i) Base Fee/Valuation $1.00 to $500.00 $28 $28 (ii) Valuation $501.00 to $2,000.00 $28 + $3.65 x each  $100 value $28 + $3.65 x each  $100 value (iii) Valuation $2001.00 to 25,000.00 $82.75 + $16.75 x  each $1,000 value $82.75 + $16.75 x  each $1,000 value (iv) Valuation $25,001.00 to $50,000.00 $468 + $12 x each  $1,000 value $468 + $12 x each  $1,000 value (v) Valuation $50,001.00 to $100,000.00 $768 + $8.35 x each  $1,000 value $768 + $8.35 x each  $1,000 value (vi) Valuation $100,001.00 to $500,000.00 $1,185.50 + $6.70 x  each $1,000 value $1,185.50 + $6.70 x  each $1,000 value (vii) Valuation $500,001.00 to $1,000,000.00  $3,865.50 + $5.65 x  each $1,000 value $3,865.50 + $5.65 x  each $1,000 value (viii) Valuation $1,000,001.00 and up $6,690.50 + $4.35 x  each $1,000 value $6,690.50 + $4.35 x  each $1,000 value b.Combination Building Permit Fees*1 (i) Plumbing up to 3,000 sq ft $250 $250 (ii) Plumbing over 3,000 sq ft $275 $275 (iii) Mechanical up to 3,000 sq ft $200 $200 (iv) Mechanical over 3,000 sq ft $225 $225 (v) Electrical up to 3,000 sq ft $225 $225 (vi) Electrical over 3,000 sq ft $275 $275 * Combination Building Permit fees are required for each new single family residential structure c.Building Plan Check Fee 1 (i) Initial Building Plan Check Fee*65% of permit fee 65% of permit fee (ii) Additional Building Plan Check Fee 50% of initial plan  Check Fee 50% of initial plan  Check Fee d.Demolition Permit Fee: (i) Residential $122 $122 (ii) Commercial $265 $265 e.State Building Code Fee: (i) Non‐residential projects:$25 $25 (ii) Residential projects:$6.50 $6.50 (1) Each additional unit after first unit:$2 $2 f.Electrical Permit Fees: (i) Residential Fees ‐ Single ‐Family and Duplex (1) New Service ‐ Single Family and Duplex 1 (a) Up to 200 AMP $212 $212 (b) Over 200  AMP $225 $225 (2) Service Changes/New Circuits ‐ Single Family and Duplex: (a) Change up to 200 AMP $165 $165 (b) Change over 200 AMP $175 $175 (c) Any new circuits added to above price is per each up to a maximum of $80.00 $20 $20 (d) Minimum fee for remodel/addition of new circuits without a service charge $165 $165 (ii) Multi‐Family, Commercial and Industrial Fees: (1) Value of work: $1.00 to $500.00 $63 $63 $500.01 to $1,000.00 $47 + 3.5% of  value $47 + 3.5% of  value * Building Plan Check Fee is in addition to the building permit fees and combination building permit fees.  The plan check  fee is equal to 65% of the building permit fee or the combination building permit fee.  Includes three (3) review cycles. AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 1. Building Fees (Continued): $1,000.01 to 5,000.00 $82 + 3.05% of  value $82 + 3.05% of  value $5,000.01 to $50,000.00 $234 + 1.8% of  value $234 + 1.8% of  value $50,000.01 to $250,000.00 $1,127 + 1.05% of  value $1,127 + 1.05% of  value $250,000.01 to $1,000,000.00 $3,752 + 0.85% of  value $3,752 + 0.85% of  value $1,000,000.01 and up $12,152 + 0.47% of  value $12,152 + 0.47% of  value (iii) Temporary Electrical Services $165 $165 (iv) Miscellaneous Electrical Fees (1) Job Trailers $165 $165 (2) Signs per each $165 $165 (3) Mobile Homes $165 $165 (4)50% of commercial  fees Minimum $165 50% of commercial  fees Minimum $165 g.House Moving* ‐ minimum per hour Inspection Fee:$150 $150 h.Inspection Fee For Condominium Conversions $150 on 1st unit /  $20 each add'l unit $150 on 1st unit /  $20 each add'l unit i.Manufactured/Mobile Home Installation Fees*: (i) Within a manufactured home park $150 $150 (ii) Outside of a manufactured home park Building Permit  Fees Building Permit  Fees j.Mechanical Permit Fees:1 (i) Residential ‐ Mechanical Permit base fee plus itemized fees below:$52 $52 (1)$20 $20 (2) Boiler or Compressor $20 $20 (3)$20 $20 (4) Ventilation/exhaust fan $20 $20 (5) Fuel Gas Piping (each gas piping system up to 6 outlets)$20 $20 (ii) Commercial or Multi‐Family ‐ Mechanical Permit base fee plus itemized fees below:$75 $75 (1)$35 $35 (2) Boiler or Compressor $75 $75 (3) Refrigeration System $75 $75 (4)$75 $75 (5) Incinerator: Installation or relocation of each  $100 $100 (6)$35 $35 (7) Fuel Gas Piping (each gas piping system up to 6 outlets)$35 $35 k.Plumbing Permit Fees:1 (i) Residential ‐ Plumbing Permit base fee plus itemized fees below:$52 $52 (1)$10 $10 (2) Water Service: For meter to house $10 $10 (3) Per fixture for repair or alteration of drainage or vent piping $10 $10 (4) Per drain for rainwater systems   $10 $10 (5) Per lawn sprinkler system, includes backflow prevention $10 $10 (6) Per vacuum breaker or backflow protection device on tanks, vats, etc.$10 $10 (7) Per interceptor for industrial waste pretreatment $10 $10 (8) Fuel Gas Piping: (each gas piping system up to 6 outlets)$20 $20 (ii) Commercial or Multi‐Family: Plumbing Permit base fee plus itemized fees below:$75 $75 (1)Per plumbing fixture (e.g., sink, shower, toilet, dishwasher, tub, etc.) or set of fixtures on one trap $15 $15 (2) Water Service: For meter to building $15 $15 (3) Per fixture for repair or alteration of drainage or vent piping $15 $15 Heating system (furnace, heat pump, suspended heater, fireplace, wood stove, etc.).  A/C system (air  conditioner, chiller or Air Handling Unit (VAV) including ducts and vents) Commercial Hood: Installation of each served by a mechanical exhaust, including the ducts for such hood each  Appliance or piece of equipment regulated by this code but not classed in other appliance categories, or for  which no other fee is listed in this code Per plumbing fixture (e.g., sink, shower, toilet, dishwasher, tub, etc.) or set of fixtures on one trap Low Voltage Work (e.g., alarm systems; thermostats; computer, data, or phone lines; fiber optics, cable  television, etc.) Exemption: Residential telephone communication systems, thermostats, security systems, and cable television installations  *This covers only the Building Section inspection of the structure prior to move. There is a separate additional fee charged  by the Public Works Department to cover the actual house move permit. A building permit is also required in order to site  the structure on the new site. *  Includes plan review and inspection fees for the foundation (electrical, plumbing, mechanical, sewer and water  connection fees are in addition to the below amounts). Heating system (furnace, heat pump, suspended heater, fireplace, wood stove, etc.).  A/C system (air  conditioner, chiller or Air Handling Unit (VAV) including ducts and vents) Appliance or piece of equipment regulated by this code but not classed in other appliance categories, or for  which no other fee is listed in this code AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 1. Building Fees (Continued): (4) Per drain for rainwater systems   $15 $15 (5) Per lawn sprinkler system, includes backflow prevention $15 $15 (6) Per vacuum breaker or backflow protection device on tanks, vats, etc.$15 $15 (7) Per interceptor for industrial waste pretreatment $15 $15 (8) Fuel Gas Piping: (each gas piping system up to 6 outlets)$25 $25 (9) Medical Gas Piping: (each gas piping system up to 6 outlets)$75 $75 l.Sign Permit Fees: (i) Permanent Signs: (1) Roof, projecting, awning, canopy, marquee, and wall signs $250 $250 (2) Freestanding ground and pole signs  $250 $250 (ii) Temporary and Portable Signs: (1) Real Estate Directional Signs, pursuant to RMC 4‐4‐100J2, permit valid for a 12‐months period $75 $75 (2) Grand Opening Event Signs, pursuant to RMC 4‐4‐100J6d(i) $75 $75 (3) Event Signs, pursuant to RMC 4‐4‐100J6d(ii) and (iii) per sign, per promotion $50 $50 (4)$125 $125 (5) Commercial Property Real Estate Banner each sign permit is valid for 12 months.$75 $75 (6) Decorative Flags fee is per entrance and valid until flag(s) are removed $75 $75 (iii) Request for Administrative Modifications of City Center Sign Regulations per RMC 4‐4‐100H9:$250 $250 m.Miscellaneous Fees: (i) Inspection Fees: (1) Minimum Housing Inspection $125 $125 (2) WABO ‐ Adult Family Home; Misc building inspection $125 $125 (3) Reinspection Fee; Misc building inspection $125 $125 (ii) Plan Review Fees: (1) Electrical, Plumbing, or Mechanical Permits (percentage of permit fee)40% 40% (2) Additional Plan Review Fees: Over three review cycles (percentage of plan review fee)50% 50% (3) Miscellaneous Plan Review: hourly fee.$125/hr $125/hr (iii)2 X Permit Fee 2 X Permit Fee 2. Land Use Review Fees: a.General Land Use Review: (i) Additional Animals Permit $50 $50 (ii) Address Change $100 $100 (iii) Annexation: (1) Less than 10 acres $5,000 $5,000 (2) 10 acres or more $5,000 $5,000 (iv) Appeal (or reconsideration) of: (1) Hearing Examiner's Decision $500 $500 (2) Administrative Decision $500 $500 (3) Environmental Decision $500 $500 (v) Binding Site Plan (total fee for both preliminary and final phases)$5,140 $5,280 (vi) Code Text Amendment N/C N/C (vii) Comprehensive Plan Map or Text Amendment (each)$5,000 $5,000 (viii) Conditional Use Permit: (1) HEX $3,080 $3,170 (2) Administrative 3 $1,540 $1,580 (ix) Critical Areas Exemption N/C N/C (x) Critical Areas Permit $1,200 $1,200 (xi)100% of 100% of  contract cost contract cost (xii) Development Agreement $10,000 $10,000 (xiii)100% of cost 100% of cost (xiv) Environmental Checklist Review $1,540 $1,580 (xv) Environmental (SEPA) Addendum $1,540 $1,580 (xvi) Fence Permit (special)$150 $150 (xvii) Grading and Filling Permit (Hearing Examiner)$5,140 $5,280 (xviii) Landscape Review Fee $150 $150 (xix) Legal Lot Segregation N/C N/C (xx) Lot Consolidation $500 $500 (xxi) Lot Line Adjustment $1,030 $1,060 (xxii)Manufactured/Mobile Home Park: (1) Tentative $1,030 $1,060 (2) Preliminary $3,080 $3,170 (3) Final $1,540 $1,580 (xxiii)Open Space Classification Request $150 $150 (xxiv) Plats: (1) Short Plat (total fee for both preliminary and final phases)$5,140 $5,280 (2) Preliminary $10,280 $10,570 (3) Final Plat $5,140 $5,280 A‐Frame Signs, pursuant to RMC 4‐4‐100J5 Charge is for the first sign, all subsequent signs are $50.00 Work commencing before permit Issuance:  Where work for which the permit is required is started prior to  obtaining the permit, a special investigation fee in an amount equal to twice the permit fee shall be charged. The  special investigation fee shall be paid in addition to the required permit fees. 1Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more  lots and vested as of the adoption date of Res. 4359, through December 31, 2020. Critical Areas Review Fee:  for those projects that propose impacts to critical areas and will be billed at the cost of  contract biologist’s review.1 Environmental Impact Statement Cost include the coordination, review and appeal. Draft and Final 2 AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 2. Land Use Review Fees (Continued): (xxv) Planned Urban Development: (1) Preliminary Plan $5,140 $5,280 (2) Final Plan $2,570 $2,640 (3) Reasonable Use Exception: (a) In conjunction with land use permit $500 $500 (b) Stand alone $1,500 $1,500 (xxvi) Public Arts Exemption N/C N/C (xxvii) Rezone  $5,000 $5,000 (xxix) Routine Vegetation Management Permit without Critical Areas  $100 $100 (xxx) Shoreline‐Related Permits: (1) Shoreline Permit Exemption N/C N/C (2) Substantial Development Permit $2,570 $2,640 (3) Conditional Use Permit $3,080 $3,170 (4) Variance $3,080 $3,170 (xxxi) Site Development Plan (Site Plan or Master Plan  which includes design review fee for projects subject to RMC 4‐3‐100): (1) Hearing Examiner Review $3,600 $3,700 (2) Administrative Review  $2,570 $2,640 (3) Modification (minor, administrative) $250 $250 (4) Application Application  Fees Fees (xxxii) Small Cell Permit, per site 4 $500 $500  (xxxiii) Special Permit (Hearing Examiner) $2,570 $2,640 (xxxiv) Street Naming (Honorary) (1) Application $250 $250 (2) Installation $250 $250 (xxxv) Temporary Use Permits: (1) Tier 1 $100 $100 (2) Tier 2 $200 $200 (xxxvi) Variance (per each variance requested) Administrative or Hearing Examiner $1,300 $1,300 (xxxvii) Waiver or Modification of Code Requirements cost is per request $250 $250 (xxxviii) Zoning Compliance Letter $460 $470 b. 3. Public Works Fees: a.Franchise Application Fee*$5,000 $5,000 b.Franchise Permit Fees: 1,2 (i) Small work, including trenching less than 60 linear feet or installation of 6 or less utility poles $600 $600 (ii) All other work permit fee plus $60 per hour of inspection.$600 $600 1Bond required pursuant to RMC 9‐10‐5 c.Latecomers' Agreement Application Fees: (i) Processing fee* (Nonrefundable)  (1) If amount covered by latecomers’ is $50,000 or less $1,000 $1,000 (2) If amount covered by latecomers' is between $50,000 and $200,000 $2,000 $2,000 (3) If amount covered by latecomers' is greater than $200,000 $4,000 $4,000 (ii) Latecomers' Agreement – Administration and collection fee  (1) if amount covered by latecomers' is $50,000 or less 15% of total 15% of total 2When the City is the lead agency for a proposal requiring an Environmental Impact Statement (EIS) and the Environmental Review Committee (ERC) determines that the EIS  shall be prepared, the City may charge and collect a reasonable fee from any applicant to cover costs incurred by the City in preparing the EIS. The ERC shall advise the  applicant(s) of the projected costs for the EIS prior to actual preparation; the applicant shall post bond or otherwise ensure payment of such costs. The ERC may determine  that the City will contract directly with a consultant for preparation of an EIS, or a portion of the EIS, and may bill such costs and expenses directly to the applicant. Such  consultants shall be selected by mutual agreement of the City and applicant after a call for proposals. If a proposal is modified so that an EIS is no longer required, the ERC  shall refund any fees collected under this subsection which remain after incurred costs are paid. The City may collect a reasonable fee from an applicant to cover the cost of  meeting the public notice requirements of this Title relating to the applicant’s proposal. The City shall not collect a fee for performing its duties as a consulted agency. The  City may charge any person for copies of any document prepared under this Title, and for mailing the document, in a manner provided by chapter 42.17 RCW. 3Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more  lots and vested as of the adoption date of Res. 4359, through December 31, 2020. 4Prior to issuance of a small cell permit, the applicant shall pay the actual administrative expenses incurred by the City that are directly related to the City's review of the  application, including plan inspection, and approval, as authorized by RCW 35.21.860(1)(b), as may be amended. *The fixed application fee established herein is intended to cover the City’s internal administrative costs in processing and  administering the franchise.  In addition to the fixed application fee, the City may require applicants to either directly pay  or reimburse the City for external costs reasonably incurred to process the application and/or administer the franchise  agreement.  The City may require applicants to deposit funds in advance to cover legal and/or other professional services  fees as they are incurred. If a franchise agreement does not specify the fee amount, the generic fee, as identified in the following table, shall be collected:  2The City may decide to contract with a consultant to perform plan reviews and inspections and may bill such costs and  expenses directly to the applicant. Modification (major) required new application and repayment of fee required Exception for Projects Vested in the County: For those projects that have vested to a land use permit under the development  regulations of King County, the King County Land Use Review Fee Schedule shall apply, and is hereby adopted by reference. A  copy of that fee schedule has been filed with the City Clerk and is available at the City Clerk’s office for public review. 1Per RMC 4‐3‐050F7, the City may charge and collect fees from any applicant to cover costs incurred by the City in review of plans, studies, monitoring reports and other  documents related to evaluation of impacts to or hazards from critical areas and subsequent code‐required monitoring. AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 3. Public Works Fees (Continued): (2) If amount covered by latecomers' is between $50,000 and $200,000 10% of total 10% of total (3) If amount covered by latecomers' is greater than $200,000 5% of total 5% of total (iii) Segregation processing fee, if applicable $750 $750 d.System Development Charge Tables: (i) Water and Wastewater System Development Charges: (1) 5/8 x 3/4 inch and 1 inch: (a) Water service fee3 $4,050 $4,400 (b) Fire service fee 1,2 $518 $563 (c) Wastewater fee3 $3,100 $3,400 (2) 1‐1/2 inch: (a) Water service fee3 $20,250 $22,000 (b) Fire service fee 1,2 $2,591 $2,815 (c) Wastewater fee3 $15,500 $17,000 (3) 2 inch: (a) Water service fee3 $32,400 $35,200 (b) Fire service fee 1,2 $4,146 $4,504 (c) Wastewater fee3 $24,800 $27,200 (4) 3 inch: (a) Water service fee3 $64,800 $70,400 (b) Fire service fee 1,2 $8,292 $9,008 (c) Wastewater fee3 $49,600 $54,400 (5) 4 inch: (a) Water service fee3 $101,250 $110,000 (b) Fire service fee 1,2 $12,956 $14,075 (c) Wastewater fee3 $77,500 $85,000 (6) 6 inch: (a) Water service fee3 $202,500 $220,000 (b) Fire service fee 1,2 $25,911 $28,150 (c) Wastewater fee3 $155,000 $170,000 (7) 8 inch: (a) Water service fee3 $324,000 $352,000 (b) Fire service fee 1,2 $41,458 $45,041 (c) Wastewater fee3 $248,000 $272,000 (ii) Storm Water System Development Charges: (1) New single family residence (including mobile/manufactured homes)3 $1,800 $1,900 (2) (3)$0.720 $0.760 per sq foot per sq foot e.Administrative Fees for SDC Segregation Request* $750 +  administrative costs   $750 +  administrative costs  f. (i) Water Construction Permit Fees:1 (1) Water meter tests for 3/4” to 2" meter $50 $50 (a) Water meter tests on meters 2" or larger $60 deposit + time  and materials $60 deposit + time  and materials (b) Open and close fire hydrants for fire flow tests conducted by others. Time and materials Time and materials (c) Water service disconnection (cut at main)$275 $275 (d) Meter resets $95 $95 (e) Repair of damage to service $250 $250 (f) Water main connections $560 $560 (g) Water main cut and cap $1,025 $1,025 (h) Water quality/inspection/purity tests $80 $80 $0.760 per sq foot All other uses charge per square foot of new impervious surface, but not less than $1,800 (2019) or $1,900  (2020) 1 Based upon the size of the fire service (NOT detector bypass meter) 2 Unless a separate fire service is provided, the system development charge(s) shall be based upon the size of the meter installed and a separate fire service fee will not  be charged. 3Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or  more lots and vested as of the adoption date of Res. 4359, through December 31, 2020. *The applicant shall pay the City’s administrative costs for the preparation, processing and recording of the partial payment  of the fee(s). If the same segregation is used for more than one utility’s special assessment district, and/or latecomer’s  charge, then only one administrative fee is collected. *The administration and collection fee is deducted from each individual latecomer fee payment and the balance forwarded  to the holder of the latecomer’s agreement pursuant to RMC 9‐5, Tender of Fee. Addition to existing single family residence greater than 500 square feet (including mobile/manufactured  homes) Fee not to exceed $1,800 (2019) or $1,900 (2020) $0.720 per sq foot Public Works Construction Permit Fees:   AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 3. Public Works Fees (Continued): (i) Specialty water tests (lead, copper, etc) Cost of test + $70  processing fee Cost of test + $70  processing fee (j) Water turn ons/offs after hours $185 $185 (k) Installation of isolation valve. $2,000 deposit +  time and materials $2,000 deposit +  time and materials (l)$250 + $0.15 $250 + $0.15  per lineal per lineal  foot foot (m) Miscellaneous water installation fees. Time and materials Time and materials (n) Service size reductions $50 $50  (o) Installation fees for ring and cover castings $200 $200  (2) Water meter installation fees – City installed:  (a) 3/4” meter installed by City within City limits. Installation of stub service and meter setter only.$2,875 $2,875 (i) 3/4" meter drop in only $400 $400 (b) 3/4” meter installed by City outside City limits. Installation of stub service and meter setter only.$2,935 $2,935 (i) 3/4" meter drop in only $400 $400 (c) 1” meter installed by the City.  Installation of stub service and meter setter only.$2,875 $2,875 (i) 1" meter drop in only $460 $460 (d) 1‐1/2" meter installed by the City. Installation of stub service and meter setter only.$4,605 $4,605 (i) 1‐1/2” meter drop in only $750 $750 (e) 2” meter installed by the City. Installation of stub service and meter setter only.$4,735 $4,735 (i) 2" meter drop in only $950 $950 (3)$220 $220 (4) Hydrant Meter fees: (a) Hydrant meter permit fee $50 $50 (b) Deposits: (i) 3/4” meter and backflow prevention assembly.$500 $500 (ii) 3” meter and backflow prevention assembly.$2,000 $2,000 (iii) Deposit processing charge, nonrefundable.$25 $25 (c) Meter rental (begins on day of pickup): (i) 3/4” meter and backflow prevention assembly. Per month.$50 $50 (ii) 3” meter and backflow prevention assembly. Per month.$250 $250 (ii) Wastewater and Surface Water Construction Permit Fees:1 (1) Residential: (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 (2) Commercial: (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 (3) Industrial: (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 f. (ii) Wastewater and Surface Water Construction Permit Fees:1 (continued) (4) Repair of any of the above (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 (5) Cut and cap/Demolition permit: (a) Wastewater permit fee $350 $375 (b) Surface water permit fee $350 $375 (6)$350 $375 (7)$350 $375 plus King County plus King County sewer rate sewer rate on discharged on discharged amount amount (iii) Right‐of‐way Permit Fees: (1) Single family residence $325 $325 (2) All other uses, excluding those listed $625 $625 (3) Wastewater or storm water service $350 $375 (4) King County ROW Permits/Inspections: (a) Service Installation Only $1,025 $1,025 (b) Utility Extension per 100' of Length (Min 200' Length)$1,025 $1,025 Ground water discharge (temporary connection to wastewater system for discharge of contaminated ground  water over 50,000 gallons) Rate plus billed for current Renton and King County sewer rate on discharged  amount (meter provided by property owner) Work in right‐of‐way – construction permit: Utility and street/sidewalk improvements: A bond is required, as  stipulated in RMC 9‐10‐5, Street Excavation Bond. New water line chlorination fee. Fee plus $0.15 per lineal foot for any footage after the first two hundred fifty (250) lineal feet Water meter processing fees – Applicant installed: For meters larger than 2”, the applicant must provide materials  and installs.   Public Works Construction Permit Fees:  (continued) Reinspection for Wastewater or Surface Water Permits AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 3. Public Works Fees (Continued): (iv)$525 $525 (v) (1) Standard locate $500 $500 (2) Large project locate $1,000 $1,000 g. (i) (1) $150,000.00 or less 6% of cost 6% of cost (2) Over $150,000.00 but less than $300,000.00.  $9,000 + 5% over  $150,000 $9,000 + 5% over  $150,000 (3) $300,000.00 and over. $16,500 + 4% over  $300,000 $16,500 + 4% over  $300,000 (ii)Standard or minor drainage adjustment review $550 $550  h.Grade and Fill License Fees: Fees shall be based on Tier. Grade and Fill Quantity New or Replaced  Hard Surface Tier < 50 cy < 2,000 sf 0 50 cy ‐ 499 cy 2,000 sf ‐ 4,999 sf 1 500 cy ‐ 4,999 cy 5,000 sf ‐ < 1 ac 2 5,000 cy ‐ 49,999 cy 1 ac ‐ < 2.5 ac 3 50,000 cy ‐ 99,999 cy 2.5 ac ‐ < 5 ac 4 100,000 cy and larger 5 ac and larger 5 (i) Review/Intake Fee: (1) Tier 0 N/A N/A (2) Tier 1 $466 $466 (3) Tier 2 $621 $621 (4) Tier 3 $932 $932 (5) Tier 4 $1,242 $1,242 (6) Tier 5 $1,553 $1,553 (ii) Inspection/Issuance Fee: (1) Tier 0 N/A N/A (2) Tier 1 $444 $444 (3) Tier 2 $887 $887 (4) Tier 3 $1,183 $1,183 (5) Tier 4 $2,366 $2,366 (6) Tier 5 $3,550 $3,550 h. Grade and Fill License Fees: Fees shall be based on Tier. (continued) (iii) Solid Waste Fills:1.5 x plan 1.5 x plan  check fee check fee (iv) Annual Licenses of Solid Waste Fills:  1.5 x plan 1.5 x plan  check fee check fee i. (i) Filing fee $250 $250 (ii) Processing fee $250 $250 j. (i) Single family and two family uses annually, fee plus leasehold excise tax 1 if applicable $10.00 + LET1 $10.00 + LET1 (ii)0.5% x Value2 LET1 0.5% x Value2 LET1 Street light system fee, per new connection to power system  Exception: No permit fee shall be charged for individual homeowners for work in street rights‐of‐way for street tree or parking strip irrigation systems. No permit fee  shall be charged for moving pods or moving trucks in the right‐of‐way provided that they are in the right‐of‐way for no more than three (3) days. 1Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or  more lots and vested as of the adoption date of Res. 4359, through December 31, 2020. Utility Locate Refresh Fee (Fee is due each time excavator calls in for locate refresh during 45‐day locate ticket) < 7,000 sf 7,000 sf ‐ < 3/4 acre 3/4 ac ‐ < 1 ac 1 ac ‐ < 2.5 ac 2.5 ac ‐ < 5 ac 5 ac and larger Public works plan review and inspection fees 1,3: All developers, municipal or quasi‐municipal entities, or utility corporations or  companies, except those specifically exempted, shall pay fees under this Section. Exempted entities include City‐franchised  cable TV, cable modem, natural gas, telecommunications, and electrical power. The fee will be based upon percentages of the  estimated cost of improvements using the following formula.Street and utility plan review and inspection fees; estimated construction cost 2: The applicant must submit  separate, itemized cost estimates for each item of improvement subject to the approval by the Public Works Plan  Review Section. 1Includes three (3) review cycles. Additional reviews will be charged $1,500 each. 2Construction cost shall be based on the City's bond quantity worksheet and shall include all project related improvements outside of the building envelopes, including,  but not limited to, all costs required to construct the following: paved parking lots, private sidewalks or walkways; private and public storm water management  facilities; temporary erosion and sedimentation control facilities; water quality facilities; public and private streets; public and private sanitary sewers; public water  main improvements; required off‐site street, bike and pedestrian improvements; street lighting improvements; required landscaping and street tree improvements;  and site grading and mobilization costs.3If deemed necessary by the City in its sole discretion, the City will contract with one or more consultants to provide plan reviews and/or inspections with the related  costs and expenses payable by the applicant. Cleared or  Disturbed Area The plan check fee for solid waste fills shall be one and one‐half (1‐1/2) times the plan checking fees listed above.  The fee for a grading license authorizing additional work to that under a valid license shall be the difference  between the fee paid for the original license and the fee shown for the entire project.  The fee for annual licenses for solid waste fills shall be one and one‐half (1‐1/2) times the plan checking fees listed  above. The fee for a grading license authorizing additional work to that under a valid license shall be the difference  between the fee paid for the original license and the fee shown for the entire project. Any unused fee may be  carried forward to the next year. If any work is done before the license is issued, the grading license fee shall be  doubled. Release of easement fees: The imposition, collection, payment and other specifics concerning this charge are detailed in  chapter 9‐1 RMC, Easements. Revocable Right‐of‐way Permit Fees: All uses without public benefit fee is a per month charge based on property value 2 of land to be utilized, plus  leasehold excise tax1, if applicable.  AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 3. Public Works Fees (Continued): (iii) (iv) Insurance Required:   (v) Exception for Public Agencies:  2Right‐of‐way value shall be based on the assessed value of the land adjoining the property as established by the King County Assessor k. (i) Filing fee $500 $500 (ii) Appraised Value of Vacated right‐of‐way: (1) Less than $25,000 $750 $750 (2) $25,000 to $75,000 $1,250 $1,250 (3) Over $75,000 $2,000 $2,000 l. (i) (ii) (iii) m.Water or Sewer ‐ Redevelopment: (i) Fee(s) based upon meter(s) proposed for final project minus fee(s) based upon meter existing on site. n.Miscellaneous Fees: (i) Re‐inspection Fee $125 $125 (ii) Plan Revision following Permit Issuance: (1)$250 $250 (2)$1,500 $1,500 (iii) Street Frontage Improvements Fee‐In‐Lieu: (1) Street with existing storm drainage main line $110/LF $113/LF (2) Street with existing conveyance ditch $125/LF $128/LF (iv)$125/hr $125/hr (v)Actual cost Actual cost 4. Technology Surcharge Fee 5.0% 5.0% 5. Impact Fees: a. School Impact Fees: (i) Issaquah School District (1) Single Family Fee $15,276 $14,501 (2) Multi Family, Duplex, & Accessory Dwelling Fee (ADU)$4,399 $9,583 (ii) Kent School District (1) Single Family Fee $5,397 $5,554 (2) Multi Family, Duplex, & Accessory Dwelling Fee (ADU)$2,279 $2,345 (iii) Renton School District (1) Single Family Fee $6,877 $6,862 (2) Multi Family, Duplex, & Accessory Dwelling Fee (ADU)$2,455 $3,582 0.5% x Value2 LET1 0.5% x Value2 LET1 Public Liability and property damage insurance is also required pursuant to RMC 9‐2‐5B, Minimum Permit  Requirements for Excess Right‐of‐Way Use. a no‐fee permit may be issued only when the applicant is a public agency  and when the proposed use of the right‐ of‐way provides a direct service to the public (e.g., Metro applications for right‐of‐way for bus shelters). 1There is hereby levied and shall be collected a leasehold excise tax on that act or privilege of occupying or using public owned real or personal property through a  leasehold interest at the rate established by the State of Washington Street and Alley vacation Fees: The imposition, collection, payment and other specifics concerning this charge are detailed in  chapter 9‐14 RMC, Vacations. Uses with public benefit fee is a per year of assessed value of land adjoining the property, plus leasehold excise tax 1,  if applicable. In no case less than $10.00.  30% of system  development  charge 30% of system  development  charge Wastewater Fee; Annual fee equal to thirty percent (30%) of the current system development charge applicable to  the size of the temporary domestic water meter(s).* 30% of system  development  charge 30% of system  development  charge Processing and completion fee, payable upon Council approval of the vacation and upon administrative  determination of appraised value of vacated right‐of‐way. Temporary connections to a City utility system may be granted for a one‐time, temporary, short‐term use of a portion of the  property for a period not to exceed three (3) consecutive years: Storm Water Fee; Fee equal to thirty percent (30%) of the current system development charge applicable to that  portion of the property.* *Fee shall be paid annually (non‐prorated), and shall be nonrefundable, nontransferable (from one portion of the property to another) and shall not constitute a credit  to the system development charge due at the time of permanent use of the utility system. The application for temporary connection shall consist of a detailed plan and  a boundary line of the proposed development service area for use in the fee determination. Credit for existing water or sewer service: Any parcel that currently has water and or sewer service is eligible for a prorated  system development charge. Minor (Results in a change 10% or less than the cost of construction based on the City's bond quantity  worksheet. Excludes minor adjustments that are approved by the City to be shown on record drawings.) Major (Results in a change of greater than 10% of the cost of construction based on the City's bond quantity  worksheet.) After hours inspection (applies to inspections performed on Saturdays, Sundays, observed City of Renton holidays,  and non‐holiday Monday‐Fridays outside the hours of 7:00am to 3:30pm) Public Works Reimbursement (any work performed by City forces or under City contract on behalf of a permit  applicant to repair damage to the City infrastructure caused by the permit applicant or contractor under its control,  or any and all roadway or right‐of‐way cleanup efforts performed by City forces or under City contract that resulted  from the work performed by the permit applicant or contractors under its control. Water Fee; Annual fee equal to thirty percent (30%) of the current system development charge applicable to the  size of the temporary water meter(s).* 30% of system  development  charge 30% of system  development  charge An additional technology surcharge shall be required for all fees included in the  following Subsections of Section XII, Development  Fees, of the City of Renton Fee Schedule Brochure: Subsection 1, Building Fees; Subsection 2, Land Use Review Fees, except for  appeals, critical areas review fee, and direct EIS costs; Subsections b, e, f, g and h of subsection 3, Public Works Fees; and Section  XIII, Fire Department Fire Marshall Fees AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XII. DEVELOPMENT FEES (CONTINUED)2019 2020 5. Impact Fees (Continued): b. Transportation Impact Fees:1 (i) Light Industrial, per sq foot $6.84 $6.84 (ii)Apartment, per dwelling & Accessory Dwelling Unit (ADU) $4,836.31 $4,836.31 (iii) Church, per sq foot $3.86 $3.86 (iv)Coffee/Donut Shop, no drive up, per sq foot $159.19 $159.19 (v)Coffee/Donut Shop, with drive up, per sq foot $167.21 $167.21 (vi) Condominium & Duplexes per dwelling $4,064.56 $4,064.56 (vii)Convenience market ‐ 24 hour, per sq foot $159.71 $159.71 (viii)Daycare, per sq foot $70.39 $70.39 (ix)Drinking Place, per sq foot $44.31 $44.31 (x)Drive‐in bank, per sq foot $100.64 $100.64 (xi)Fast food, no drive‐up, per sq foot $102.14 $102.14 (xii) Fast food, with drive‐up, per sq foot $130.12 $130.12 (xiii)Gas station with convenience store, per pump $47,025.42 $47,025.42 (xiv)Gas station, per pump $62,872.06 $62,872.06 (xvi) General office, per sq foot $10.50 $10.50 (xvii)Health/fitness club, per sq foot $25.93 $25.93 (xviii) Hospital, per sq foot $5.62 $5.62 (xix)Hotel, per room $3,087.01 $3,087.01 (xx) Manufacturing, per sq foot $5.16 $5.16 (xxvi)Marina, per boat berth $1,646.41 $1,646.41 (xxi) Medical office, per sq foot $23.72 $23.72 (xxii) Mini‐warehouse, per sq foot $1.86 $1.86 (xxiii)Mobile home, per dwelling $4,630.52 $4,630.52 (xxiv) Motel, per room $2,829.76 $2,829.76 (xxv)Movie theater, per seat $463.06 $463.06 (xxvii)Nursing home, per bed $1,286.25 $1,286.25 (xxviii) Restaurant: sit‐down, per sq foot $43.89 $43.89 (xxix)Senior housing ‐ attached, per dwelling $2,109.46 $2,109.46 (xxx) Shopping center, per sq foot $19.14 $19.14 b. Transportation Impact Fees: (continued)00 (xxxi)Single family house, per dwelling $7,820.42 $7,820.42 (xxxii) Supermarket, per sq foot $47.39 $47.39 c.Park Impact Fees:1 (i) Single family $3,945.70 $3,945.70 (ii) Multi‐family: 2 units, Duplexes, & Accessory Swelling Unit (ADU) $3,202.98 $3,202.98 (iii) Multi‐family: 3 or 4 units $3,048.25 $3,048.25 (iv) Multi‐family: 5 or more units $2,676.89 $2,676.89 (v) Mobile home $2,800.67 $2,800.67 d.Fire Impact Fees: (i) Residential ‐ single family (detached dwellings & duplexes), per dwelling unit $829.77 $829.77 (ii) Residential ‐ multi family & Accessory Dwelling Unit (ADU), per dwelling unit $964.53 $964.53 (iii) Hotel/motel/resort, per sq foot $1.29 $1.29 (iv) Medical care facility, per sq foot $3.92 $3.92 (v) Office, per sq foot $0.26 $0.26 (vi) Medical/dental office, per sq foot $1.99 $1.99 (vii) Retail, per sq foot $1.25 $1.25 (viii) Leisure facilities, per sq foot $2.36 $2.36 (ix) Restaurant/lounge, per sq foot $5.92 $5.92 (x) Industrial/manufacturing, per sq foot $0.15 $0.15 (xi) Church, per sq foot $0.56 $0.56 (xii) Education, per sq foot $0.72 $0.72 (xiii) Special public facilities, per sq foot $4.48 $4.48 *(i)‐(ii) is per unit *(iii)‐(xiii) is per square foot SECTION XIII. FIRE DEPARMENT FIRE MARSHALL FEES (RFA)2019 2020 a.Fire plan review and inspection fees: (i) $0 to $249.99 $35 $35 (ii) $250.00 to $999.99 $35 + 2%  of the cost $35 + 2%  of the cost (iii) $1,000.00 to $4,999.99 $60 + 2%  of the cost $60 + 2%  of the cost (iv) $5,000.00 to $49,999.99 $175 + 1.5%  of the cost $175 + 1.5%  of the cost (v) $50,000.00 to $99,999.99 $400 + 1.2%  of the cost $400 + 1.2%  of the cost (vi) $100,000.00 and above $900 + .75%  of the cost $900 + .75%  of the cost 1Per Resolution 4359, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or  more lots and vested as of the adoption date of Res. 4359, through December 31, 2020. AGENDA ITEM # 8. a) City of Renton Fee Schedule 2019‐2020 SECTION XIII. FIRE DEPARMENT FIRE MARSHALL FEES (RFA) (CONTINUED)2019 2020 (vii)$125 $125 (viii) (ix) (x) Preventable Fire alarm fee: (1) First, second, and third preventable alarms N/C N/C (2) Fourth and fifth preventable alarms in a calendar year, fee is per each alarm.$75 $75 (3)$150 $150 (xi) Late Payment Penalty $35 $35 b.Fire Permit type: (i)$100 $100 (ii) Hazardous materials and HPM facilities yearly $175 $175 (iii) Construction permit:  (iv) Replacement for lost permit, per each $35 $35 (v) (vi) Underground tank removal permit (commercial) See Fire plan  review and  construction permit  fees See Fire plan  review and  construction permit  fees (vii) Underground tank removal or abandonment‐in‐ place permit (residential)$84 $84 (viii)$125 $125  (ix) NSF check fees $25 $25  (xi)3% 3% $250 Construction Re‐inspection. Fee is per hour with a 2 hour minimum. The minimum may be assessed if the requested  inspection does not meet the approval of the inspector. Violation/Second Re‐Inspection after 30‐day period (whenever 30 days or more have passed since Fire Department  notification of a violation, which required a first re‐inspection, and such violation has not been remedied or granted  an extension) $150 $150 Sixth preventable alarm and successive preventable alarms in a calendar year, fee is per each alarm. Operational fire code permit (issued in accordance with Section 105.6 of the IFC) fee is yearly (includes items such  as fire special events, covered stages, mobile food facilities, hot works, etc.) 20% of plan review  fee ‐ Min. $52 Third Re‐Inspection/Pre‐Citation Follow‐Up Inspection when re‐inspections are required beyond the first and  second re‐inspections $250 Other requested inspection when not required by the fire code.  Fee is per hour with a minimum 1 hr when  RFA technology surcharge fee applied to Fire Department Fire Marshal Fees, subsection a. (i, ii, iii, iv, v, vi) and  subsection b. (iii) 20% of plan review  fee ‐ Min. $52 Hazardous production materials permit (for businesses storing, handling, or using hazardous production materials as  regulated in the fire code) permit is yearly $175 $175 AGENDA ITEM # 8. a) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO.         AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY  OF RENTON FISCAL YEARS 2019/2020 BIENNIAL BUDGET AS ADOPTED BY  ORDINANCE NO. 5898, IN THE AMOUNT OF $137,996,543.    WHEREAS, on November 19, 2018, the City Council adopted Ordinance No. 5898 adopting  the City of Renton’s 2019/2020 Biennial Budget; and  WHEREAS, on April 22, 2019, the Council adopted Ordinance No. 5924 carrying forward  funds appropriated in 2018, but not expended in 2018 due to capital project interruptions and  delays in invoice payments, which needed to be carried forward and appropriated for  expenditure in 2019, which required an adjustment to the 2019/2020 Biennial Budget; and  WHEREAS, on July 15, 2019, the Council adopted Ordinance No. 5930 making minor  corrections and recognizing grants, contributions and associated costs and new cost items not  previously included in the budget, which required additional adjustments to the 2019/2020  Biennial Budget; and  WHEREAS, Ordinance No. 5930 also adopted amended job classifications and pay ranges  for City employees for 2019; and  WHEREAS,  on November 18, 2019, the Council adopted Ordinance No. 5939, providing a  mid‐biennial review pursuant to Chapter 35A.34 RCW, renaming the 1% For Arts Fund 125 to  Municipal Arts Fund 125, and adopting amended job classifications and pay ranges for City  employees for 2019/2020; and    AGENDA ITEM # 8. b) ORDINANCE NO. ________    2  WHEREAS, funds appropriated in 2019, but not expended in 2019 due to capital project  interruptions and delays in invoice payments, need to be carried forward and appropriated for  expenditure in 2020 requiring an adjustment to the 2019/2020 Biennial Budget;  and  WHEREAS, minor corrections and the recognition of grants, contributions and associated  costs, and new cost items not previously included in the budget require additional adjustments  to the 2019/2020 Biennial Budget; and  WHEREAS, it is necessary to amend the 2019/2020 Biennial Budget to create the  following new funds: Economic Development Reserve Fund 098, Police Seizure Fund 140, Police  CSAM Seizure Fund 141, REET 1 Fund 308, and REET 2 Fund 309, to better track the resources  and costs of the City;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  ORDAIN AS FOLLOWS:  SECTION I.   To carry forward funds appropriated in 2019 but not spent in 2019;  make  minor corrections and recognize grants, contributions and associated cost items not previously  included in the 2019/2020 Biennial Budget; and to create the Economic Development Reserve  Fund 098, Police Seizure Fund 140, Police CSAM Seizure Fund 141, REET 1 Fund 308, and REET  Fund 309, the City of Renton’s 2019/2020 Biennial Budget, originally adopted in Ordinance No.  5898, is hereby amended in the total amount of $137,996,543 for an amended total of  $845,572,113 over the biennium.  SECTION II.  The City Council hereby adopts the amended 2019/2020 Biennial Budget.  The 2020 Carry Forward/1st Quarter Budget Adjustment Summary by Fund is attached as Exhibit  AGENDA ITEM # 8. b) ORDINANCE NO. ________    3  A and the 2019 Adjusted Budget Summary by Fund is attached as Exhibit B.  Detailed lists of  adjustments are available for public review in the Office of the City Clerk, Renton City Hall.  SECTION III. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City’s official newspaper.  The summary shall consist of this  ordinance’s title.  PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2020.                              Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _______________________, 2020.                          Armondo Pavone, Mayor      Approved as to form:             Shane Moloney, City Attorney  Date of Publication:      ORD:2103:4/1/20  AGENDA ITEM # 8. b) ORDINANCE NO. _______  4    Exhibit A:  2020 Carry Forward/1st Quarter Budget Adjustment Summary by Fund   2020 Adjustment By FundBEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCEFund 2020 Beg Fund Bal  Changes  2020 Adj.  Fund Bal  2020 Budgeted Revenue  Changes  2020 Adjusted Revenue  2020 Budgeted Expenditure  Changes  2020 Adjusted Expenditure  Ending Fund Balance  Reserved/ Designated  Available Fund Balance 0XX GENERAL FUND36,310,659   11,746,323        48,056,982   125,388,240  583,484        125,971,723 130,877,560  3,751,460     134,629,020 39,399,685    (14,563,819) 24,835,866    102  ARTERIAL STREETS‐                     ‐                          ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                     ‐                      ‐                     110  SPECIAL HOTEL‐MOTEL TAX502,740        441,149             943,889        200,000          ‐                    200,000         ‐                    429,062        429,062        714,827         714,827         125  MUNICIPAL ARTS16,764          82,101               98,865          117,900         62,760          180,660        117,900         135,890        253,790        25,735           25,735           127  CABLE COMMUNICATIONS DEVELOPMENT521,159        82,601               603,760        97,674            ‐                    97,674          97,674            ‐                    97,674          603,760         603,760         135  SPRINGBROOK WETLANDS BANK340,895        4,763                 345,658         ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    345,658         345,658         140  POLICE SEIZURE‐                     ‐                          ‐                     ‐                    671,102        671,102         ‐                     ‐                     ‐                    671,102         671,102         141  POLICE CSAM SEIZURE‐                     ‐                          ‐                     ‐                    126,011        126,011         ‐                     ‐                     ‐                    126,011         126,011         215  GENERAL GOVERNMENT MISC DEBT SVC2,836,954     1,162,502          3,999,456     8,143,007       ‐                    8,143,007     8,262,386      (1,100,000)    7,162,386     4,980,077      (2,717,575)   2,262,502      303  COMMUNITY SERVICES IMPACT MITIGATION1,464,756     422,243             1,886,999     86,500            ‐                    86,500          600,000         602,364        1,202,364     771,135         771,135         305  TRANSPORTATION IMPACT MITIGATION2,028,324     914,020             2,942,344     1,435,875       ‐                    1,435,875     1,340,362      1,160,294     2,500,656     1,877,563      1,877,563      308  REET 1‐                     ‐                          ‐                     ‐                    3,143,855     3,143,855      ‐                    1,775,000     1,775,000     1,368,855      1,368,855      309  REET 2‐                     ‐                          ‐                     ‐                    3,143,855     3,143,855      ‐                    1,775,000     1,775,000     1,368,855      1,368,855      316  MUNICIPAL FACILITIES CIP1,193,102     25,202,465        26,395,567   4,501,550      3,468,476     7,970,026     4,427,121      26,148,781   30,575,902   3,789,692      3,789,692      317  CAPITAL IMPROVEMENT1,895,009     17,052,844        18,947,853   16,637,123    11,102,686   27,739,809   17,614,673    28,804,407   46,419,080   268,582         268,582         326  HOUSING OPPORTUNITY/ECO DEV REVOLVING2,534,803     35,547               2,570,350      ‐                    6,309            6,309             ‐                    2,576,659     2,576,659      ‐                      ‐                     336  NEW LIBRARY DEVELOPMENT11,000          5,408                 16,408           ‐                     ‐                     ‐                     ‐                     ‐                     ‐                    16,408           16,408           346  NEW FAMILY FIRST CENTER DEVELOPMENT7,879,168     672,233             8,551,401      ‐                    75,000          75,000           ‐                    648,948        648,948        7,977,453      7,977,453      402  AIRPORT OPERATIONS & CIP 371,174        5,888,228          6,259,402     3,051,767       ‐                    3,051,767     2,439,468      5,658,361     8,097,828     1,213,341      (196,310)      1,017,031      403  SOLID WASTE UTILITY2,384,676     (118,549)            2,266,127     19,505,719    111,098        19,616,816   19,401,611    75,038          19,476,649   2,406,295      (400,000)      2,006,295      404  GOLF COURSE SYSTEM & CAPITAL 203,919        (30,169)              173,750        2,540,373      332,547        2,872,920     2,433,929      216,324        2,650,253     396,417         (644,563)      (248,146)        405  WATER OPERATIONS & CAPITAL 8,060,058     29,509,009        37,569,067   19,516,652     ‐                    19,516,652   21,031,781    29,455,317   50,487,098   6,598,621      (3,082,728)   3,515,893      406  WASTEWATER OPERATIONS & CAPITAL 5,732,840     14,099,511        19,832,351   11,630,784     ‐                    11,630,784   11,952,906    14,087,000   26,039,906   5,423,229      (1,874,233)   3,548,996      407  SURFACE WATER OPERATIONS & CAPITAL 10,335,940   8,041,616          18,377,556   17,066,090    8,476,627     25,542,717   14,586,437    16,981,547   31,567,984   12,352,289    (1,261,810)   11,090,479    416  KING COUNTY METRO5,512,418     449,488             5,961,906     17,007,226     ‐                    17,007,226   17,007,226     ‐                    17,007,226   5,961,906      5,961,906      501  EQUIPMENT RENTAL4,948,764     1,903,047          6,851,811     5,662,319       ‐                    5,662,319     4,673,176      2,281,000     6,954,176     5,559,955      5,559,955      502  INSURANCE17,649,062   1,446,446          19,095,508   3,390,962       ‐                    3,390,962     4,249,334       ‐                    4,249,334     18,237,136    (15,663,819) 2,573,317      503  INFORMATION SERVICES2,298,411     2,191,651          4,490,062     5,924,868      3,000            5,927,868     6,394,677      1,681,739     8,076,416     2,341,515      2,341,515      504  FACILITIES1,157,574     62,702               1,220,276     5,328,266       ‐                    5,328,266     5,546,397      556,353        6,102,750     445,793         445,793         505  COMMUNICATIONS658,949        144,612             803,561        1,134,441      80,000          1,214,441     1,220,852      80,000          1,300,852     717,150         717,150         512  HEALTHCARE INSURANCE3,631,432     1,520,216          5,151,648     12,649,694     ‐                    12,649,694   12,526,781     ‐                    12,526,781   5,274,561      (3,758,034)   1,516,526      522  LEOFF1 RETIREES HEALTHCARE14,139,639   1,660,090          15,799,729   1,244,462       ‐                    1,244,462     1,032,243      216,000        1,248,243     15,795,948    (15,795,948) ‐                     304  FIRE IMPACT MITIGATION1,426,093     694,465             2,120,558     99,000            ‐                    99,000          113,808          ‐                    113,808        2,105,750      (2,105,750)    ‐                     611  FIREMENS PENSION7,404,508     161,394             7,565,902     468,000          ‐                    468,000        200,475          ‐                    200,475        7,833,427      (7,833,427)    ‐                       Total Other Funds107,140,131 113,701,634      220,841,765 157,440,251  30,803,326   188,243,577 157,271,215  134,245,083 291,516,298 117,569,044  (55,334,196) 62,234,848   TOTAL ALL FUNDS 143,450,790 125,447,957      268,898,747 282,828,491  31,386,810   314,215,300 288,148,775  137,996,543 426,145,318 156,968,730  (69,898,015) 87,070,714   2 year total613,795,460  31,386,810   645,182,269 707,575,570  137,996,543 845,572,113 156,968,730  (69,898,015) 87,070,714   AGENDA ITEM # 8. b) ORDINANCE NO. ________  5    Exhibit B:  2019 Adjusted Budget Summary by Fund    BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCEFund2019 Beg Fund BalChanges2019  Adj Fund Bal2019 BudgetedChanges2019 Adjusted2019 BudgetedChanges2019 AdjustedEnding Fund BalanceReserved/ DesignatedAvailable Fund Balance0XX GENERAL FUND44,542,987    ‐                   44,542,987   125,561,221     ‐                    125,561,221 133,793,547     ‐                    133,793,547 36,310,660    (11,374,240)  24,936,420    102  ARTERIAL STREETS163,671         ‐                   163,671        103,365            ‐                    103,365        267,036            ‐                    267,036         ‐                      ‐                     110  SPECIAL HOTEL‐MOTEL TAX722,387         ‐                   722,387        225,000            ‐                    225,000        444,647            ‐                    444,647        502,740         502,740         125  MUNICIPAL ARTS119,446         ‐                   119,446        102,000            ‐                    102,000        204,683            ‐                    204,683        16,764           16,764           127  CABLE COMMUNICATIONS DEVELOPMENT529,159         ‐                   529,159        97,674              ‐                    97,674          105,674            ‐                    105,674        521,159         521,159         135  SPRINGBROOK WETLANDS BANK340,895         ‐                   340,895         ‐                       ‐                     ‐                     ‐                       ‐                     ‐                    340,895         340,895         215  GENERAL GOVERNMENT MISC DEBT SVC2,307,173      ‐                   2,307,173     8,444,717         ‐                    8,444,717     7,914,936         ‐                    7,914,936     2,836,954      (2,717,575)    119,379         303  COMMUNITY SERVICES IMPACT MITIGATION2,578,256      ‐                   2,578,256     86,500              ‐                    86,500          1,200,000         ‐                    1,200,000     1,464,756      1,464,756      305  TRANSPORTATION IMPACT MITIGATION3,332,524      ‐                   3,332,524     1,020,000         ‐                    1,020,000     2,324,200         ‐                    2,324,200     2,028,324      2,028,324      316  MUNICIPAL FACILITIES CIP20,675,238    ‐                   20,675,238   20,470,370       ‐                    20,470,370   39,952,505       ‐                    39,952,505   1,193,102      1,193,102      317  CAPITAL IMPROVEMENT5,492,313      ‐                   5,492,313     40,114,969       ‐                    40,114,969   43,712,273       ‐                    43,712,273   1,895,009      1,895,009      326  HOUSING OPPORTUNITY/ECO DEV REVOLVING2,582,203      ‐                   2,582,203     21,500              ‐                    21,500          68,900              ‐                    68,900          2,534,803      (2,500,000)    34,803           336  NEW LIBRARY DEVELOPMENT456,591         ‐                   456,591         ‐                       ‐                     ‐                    445,591            ‐                    445,591        11,000           11,000           346  NEW FAMILY FIRST CENTER DEVELOPMENT4,193,806      ‐                   4,193,806     5,075,000         ‐                    5,075,000     1,389,638         ‐                    1,389,638     7,879,168      7,879,168      402  AIRPORT OPERATIONS & CIP 4,985,377      ‐                   4,985,377     3,298,685         ‐                    3,298,685     7,912,888         ‐                    7,912,888     371,174         (181,653)       189,521         403  SOLID WASTE UTILITY2,276,333      ‐                   2,276,333     19,512,021       ‐                    19,512,021   19,403,677       ‐                    19,403,677   2,384,676      (400,000)       1,984,676      404  GOLF COURSE SYSTEM & CAPITAL 110,812         ‐                   110,812        2,447,340         ‐                    2,447,340     2,354,233         ‐                    2,354,233     203,919         (468,149)       (264,230)        405  WATER OPERATIONS & CAPITAL 38,002,973    ‐                    ‐                    18,841,192       ‐                    18,841,192   48,784,107       ‐                    48,784,107   8,060,058      (3,033,114)    5,026,944      406  WASTEWATER OPERATIONS & CAPITAL 18,879,201    ‐                   18,879,201   11,582,615       ‐                    11,582,615   24,728,976       ‐                    24,728,976   5,732,840      (1,862,878)    3,869,962      407  SURFACE WATER OPERATIONS & CAPITAL 16,356,030    ‐                   16,356,030   20,608,113       ‐                    20,608,113   26,628,203       ‐                    26,628,203   10,335,940    (1,231,544)    9,104,396      416  KING COUNTY METRO5,512,418      ‐                   5,512,418     16,922,613       ‐                    16,922,613   16,922,613       ‐                    16,922,613   5,512,418      5,512,418      501  EQUIPMENT RENTAL6,493,018      ‐                   6,493,018     7,705,395         ‐                    7,705,395     9,249,649         ‐                    9,249,649     4,948,764      4,948,764      502  INSURANCE18,522,154    ‐                   18,522,154   3,343,143         ‐                    3,343,143     4,216,235         ‐                    4,216,235     17,649,063    (15,874,475)  1,774,588      503  INFORMATION SERVICES3,934,408      ‐                   3,934,408     6,122,843         ‐                    6,122,843     7,758,840         ‐                    7,758,840     2,298,411      2,298,411      504  FACILITIES1,376,859      ‐                   1,376,859     5,318,843         ‐                    5,318,843     5,538,128         ‐                    5,538,128     1,157,574      1,157,574      505  COMMUNICATIONS685,593         ‐                   685,593        1,105,816         ‐                    1,105,816     1,132,460         ‐                    1,132,460     658,949         658,949         512  HEALTHCARE INSURANCE4,259,511      ‐                   4,259,511     11,027,762       ‐                    11,027,762   11,655,841       ‐                    11,655,841   3,631,432      (3,496,752)    134,680         522  LEOFF1 RETIREES HEALTHCARE13,876,628    ‐                   13,876,628   1,241,273         ‐                    1,241,273     978,262            ‐                    978,262        14,139,639    (14,139,639)   ‐                     304  FIRE IMPACT MITIGATION1,455,669      ‐                   1,455,669     99,000              ‐                    99,000          128,576            ‐                    128,576        1,426,093      1,426,093      611  FIREMENS PENSION7,146,983      ‐                   7,146,983     468,000            ‐                    468,000        210,475            ‐                    210,475        7,404,508      (7,404,508)     ‐                       Total Other Funds187,367,629 ‐                   187,367,629 205,405,748     ‐                    205,405,748 285,633,247     ‐                    285,633,247 107,140,130  (53,310,287)  53,829,843   TOTAL ALL FUNDS 231,910,616 ‐                   231,910,616 330,966,969     ‐                    330,966,969 419,426,795     ‐                    419,426,795 143,450,790  (64,684,527)  78,766,263   AGENDA ITEM # 8. b)