HomeMy WebLinkAboutAdden 1CAG-20-015 , Adden 1-20
Washington State Military Department
AMENDMENT
1. SUBRECIPIENT NAME/ADDRESS:2. GRANT AGREEMENT NUMBER: 3. AMENDMENT NUMBER:
City of Renton
E20-174 A-Revised
Office of Emergency Management(OEM)
1055 S Grady Way
Renton,WA 98057-3232
4. SUBRECIPIENT CONTACT, PHONE/EMAIL: 5. DEPARTMENT CONTACT, PHONE/EMAIL:
Deborah Needham,425-430-7725 Gary Stumph,253-512-7483
dneedham@rentonwa.gov gary.stumph@mil.wa.gov
em@rentonwa.gov
6. TIN or SSN: 7. CATALOG OF FEDERAL DOMESTIC 8. FUNDING SOURCE NAME/AGREEMENT#:
N/A ASST. (CFDA)#: 97.042(19EMPG) EMS-2019-EP-00003-S01
9. FUNDING AUTHORITY:
Washington State Military Department(Department)and US Department of Homeland Security(DHS)
10. DESCRIPTION/JUSTIFICATION OF AMENDMENT:
Due to COVID-19 response, the Subrecipient cannot complete many of the approved work activities in the
Original Work Plan. The Revised Work Plan, Exhibit C, is updated to remove activities that have been cancelled
or postponed and is revised to include a new activity under Program Area #4, Operational Readiness, for a
critical infrastructure upgrade. Grant funds are being transferred from Organization, Exercise, and Training to 1)
Partially fund a staff member newly assigned to assist the Subrecipient with administrative duties, and 2) Fund
critical infrastructure upgrades at the Renton Municipal Airport. The Timeline, Exhibit D, is extended by one
month to allow completion of the Work Plan activities; and the Budget, Exhibit E, is updated to reflect the budget
revisions.
Changes are noted in strikethrough and grey highlight.
11. AMENDMENT TERMS AND CONDITIONS:
1. Change the Grant Agreement end date from August 31, 2020 to September 30, 2020.
2. Replace the Original Work Plan, Exhibit C,with the Revised Work Plan, Exhibit C, as described on Page
2 of this Amendment.
3. Replace the Original Timeline, Exhibit D, with the Revised Timeline, Exhibit D, as described on Page 2
of this Amendment.
4. Replace the Original Budget, Exhibit E, with the Revised Budget, Exhibit E, as described on Page 2 of
this Amendment.
This Amendment is incorporated in and made a part of the Grant Agreement. Except as amended herein, all other terms
and conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant Agreement or an
Amendment to the"Grant Agreement" shall mean "Grant Agreement as amended". The Department and Sub-Recipient
acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below.
By signing this Amendment, the signatories warrant they have the authority to execute this Amendment.
IN WITNESS WHEREOF, the parties have executed this Amendment:
FOR THE DEPARTMENT: FO H UB-RECIPIENT:
t77 Ili-ZO
Signature Date a Date
Regan Anne Hesse, Chief Financial Officer Armondo Pavone, Mayor
Washington State Military Department City of Renton
BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM (if applicable):
Brian E. Buchholz 7/30/2018
Assistant Attorney General
Applicants Legal Review Date
DHS-FEMA-EMPG-FY19 Page 1 of 6 City of Renton, E20-174 Amendment A-Revised
5/14/2020
Washington State Military Department
Amendments to Agreement E2O-174
1. The Grant Agreement Amount remains unchanged.
a. Agreement Face Sheet, Box 2. $58,013
2. Change the Grant Agreement End Date of August 31, 2020 to September 30, 2020
a. Agreement Face Sheet, Box 6. August 31, 2020 September 302020;
b. Revised Timeline, Exhibit C
3. Change the Agreement Work Plan
a. At the Work Plan, Exhibit C, replace Original with attached Revised Work Plan, Exhibit C.
4. Change the Agreement Timeline
a. At the Work Plan, Exhibit D, replace Original with attached Revised Timeline, Exhibit D. Modified
dates highlighted in grey.
5. Change the Agreement Budget
a. At the Budget, Exhibit E, replace Original with the attached Revised Budget, Exhibit E.
Modifications highlighted in grey.
DHS-FEMA-EMPG-FY1 9 Page 2 of 6 City of Renton, E20-174 Amendment A-Revised
Exhibit C
REVISED Work Plan
FY 2019 Emergency Management Performance Grant
Emergency Management Organization)City of Renton Office of Emergency Management`
The purpose of EMPG is to assist with the enhancement;sustalnmentand improvement of state,local,and tribal emergency management
programs.Activities conducted using EMPG funding should relate directly to the five elements of emergency management:prevention,
protection,response,recovery,and mitigation.Washington-State does not require a specific number of activities to receive EMPG funding.
However,there are required capabilities that must be sustained in order to remain eligible for EMPG funding,including,but not limited to
the ability to communicate and warn,educate the public,train and exercise,plan,and be NIMS compliant.The Work Plan delineates the
Emergency Management Organization's emergency managementprogram planning and priority focus for this grant cycle(to include
19EMPG grant and local funds).
Program Area#1.
y e
Planning
WORK PLANNED WHY THE WORK IS BEING DONE RESULT OF THE WORK
I Revise and develop the City's emergency plans In Plans become obsolete if not revisited and Emergency plans are fresh,relevant,and
response to changing conditions and capabilities, revised.Legal mandates or changing conditions capability-based.Coordination is enhanced and
such as the Volunteer Reception Center plan,the require changes to plans.response is improved.
CPOD plan,catastrophic regional plans,damage
assessment'plans,shelter operational plans,and
especially cybersecurity planning.
Program Area#2
Training and Exercise
WORK PLANNED WHY THE WORK IS BEING DONE RESULT OF THE WORK
IC....J.:
cffccti cl y during enieFgcncieS u...._......_ent :..a......a _rid_..._.:...'....of
2 Conduct CERT and continuing education classes, Communitymemberswill Be on their own when Community members are.better able to prepare
and support Renton Emergency Preparedness responders are overwhelmed during,an for and respond to emergencies.
Academy emergency.
3 der to-...1..._:.,rce_ J_.:._ ilit ies
A...:...._J:__.a.._ a..:..:.......J_..erci_e
i_ the cap_bilitiees fer wh:_h the.._rc reesponsible
r .. .. ... .. --....r .--.-..-.. n.....-....
MefiegelliefIt.
Communications and Outreach
WORK PLANNED WHY THE WORK IS BEING DONE RESULT OF THE WORK
1 Piepalfr maintenaBeer Equipment... a be_ intaiiieJ
2 o.._I.__,.___.._:__.:,._____J_,__J._..__u__
l_.:H..._... repl......«.....a_for_...._a....._..J next with the neees__...supplies effective for d:._ster eeefdination
3 Translation,interpretation,and alternate Legislation requires considerable investment in Communicationwith the whole community,
communication(such as video).development. outreach to include the Whole Community especially LEP populations,is enhanced.
approach,especially Limited English Proficiency
LEP).populations and deaf/hard of hearing
individuals.
4 Conduct a preparedness campaign,targeted at-the The community turn-out for current engagement Communication to the public about preparedness
whole community. efforts(social media,CERT,preparedness will enhance their readiness for disasters,and
presentations)is low. subsequently the community is better prepared
for emergencies.
DHS-FEMA-EMPG-FY19 Page 3 of 6 City of Renton, E20-174 Amendment A-Revised
Program Area#4
Operational Readiness
WORK PLANNED WHY THE WORK IS BEING DONE RESULT OF THE WORK
1
Duty Of es
cuu,i__d..ring.:__.:a....d..d..................
2 Replace and/or update failing or outdated plug- EOC readiness dependsonthe functionality of EOC is fully operational during an emergency.
and-play technology In the EOC,such as laptop, various technological equipment.
printer,and copier,etc.as needed.
3
orate..__:.:___..___...___ __._____i i
d traini_gleyelsems._
d..-i
4 ._ ....__
h"'«--__urc Conti_.:_., en:ter-genet,-
deskteps: eperabiliiy.
5 Provide software,technology,and supply support City departments assigned specific disaster City will be better prepared to stand up the
to adaptive emergency functions,such as standing response and recovery capabilities,need to be capabilities for which they are responsible as part
up,a shelter,processing emergency workers, supported In order to execute their assigned of their disaster assignment.
issuing emergency permits outside of normal disaster response and recovery capabilities.
department processes,etc.in orderto handle
emergencies.
6 Pr"ovide an,Uninterrupted Power Supply,(UPS)to' Theeirport does not currently have any backup The installation of a UPS would allow for extended
Renton.Municl alAirportgatesforemeren merpgcyipowe_". isystemsforits emergencyatcesspolnts, In emergency access during natural disasters,airport`
responder access:" ° the event an emergency and power outage ` facility issues,or aircraft accidents.
occursmultaneously,access to the field would be
delayed:
DHS-FEMA-EMPG-FY1 9 Page 4 of 6 City of Renton, E20-174 Amendment A-Revised
Exhibit D
REVISED Timeline
FY 2019 Emergency Management Performance Grant
DATE TASK
June 1, 2019 Grant Agreement Start Date
January 31, 2020 Submit reimbursement request
April 30, 2020 Submit reimbursement request
Auguct 31, 2020
September30, 2020 Grant Agreement End Date
October 15, 2020 Submit final reimbursement request, final report, training
ROvembe 15 2020 requirement report, and/or other deliverables.
DHS-FEMA-EMPG-FY19 Page 5 of 6 City of Renton, E20-174 Amendment A-Revised
Exhibit E
REVISED Budget
FY 2019 Emergency Management Performance Grant
19EMPG AWARD $58,013.00
Modification 0.00
19EMPG Amended AWARD $58,013.00
SOLUTION EMPG EMPG
AREA CATEGORY AMOUNT MODIFICATION AMOUNT MATCH AMOUN1
Salaries &Benefits
C7 Overtime/Backfill g.$ - $
ZConsultants/Contractors I $t $ = $
Z Goods&Services 20,000 $ 6,000k; $ 26,000 g.,
34$
5 Travel/Per Diemo.
Subtotal $ 20,000 $ 6,000 $ 26,000 $
Z Salaries &Benefits 13,575 $ 13,575 $ 58,013
F.• Overtime/Backfill _ 4 $
g Consultants/Contractors 7
a Goods &Services 13,400 t$ (13,400); $ - $
c7 Travel/Per Diem
cc
O Subtotal $ 13,400 $ 175 $ 13,575 " $ 58,013
Salaries &Benefits
LU Overtime/Backfill a,-
uConsultants/Contractors 1 $ - $
w Goods &Services 8,263 ( $ (8,263)1 $ - $
to Travel/Per Diem o$
Subtotal $ 8,263 $ (8,263) $ - $
Salaries &Benefits s $ 1$ z ( $ - $
Z Overtime/Backfill
z Consultants/Contractors 1$ o € $ - $
Goods &Services 4,000 $ (4,000)1 $ - $
I,., Travel/Per Diem 12,350.; $ ,_ (12,350); $ - $
Subtotal $ 16,350 $ (16,350)-$ - ? $
Equipment u$ 18,438 $ 18,438 t $
Subtotal $ 18,438 $ 18,438 $
Salaries &Benefits tkW $
Overtime/Backfill t $d $
Consultants/Contractors
2 Goods &Services 1$
Travel/Per Diem a$
Subtotal $
Indirect
Indirect Cost Rate Agreement on file 0.00%
TOTAL Grant Agreement AMOUNT: $ 58,013 1$1 $ 58,013 $ 58,013
The Subrecipient will provide a match of at least$58,013, 50% of the total project cost (local budget
plus EMPG award), of non-federal origin.
Cumulative transfers between budget categories in excess of 10% of the grant agreement amount will
not be reimbursed without prior written authorization from the Department.
Funding Source: U.S. Department of Homeland Security- PI#793PT— EMPG
DHS-FEMA-EMPG-FY19 Page 6 of 6 City of Renton, E20-174 Amendment A-Revised