HomeMy WebLinkAboutFinal Agenda Packet
CITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, June 15, 2020
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely
through Zoom. Audience comments will be accommodated through Zoom and by telephone,
but the public is requested to sign up for such testimony by emailing cityclerk@rentonwa.gov
or jmedzegian@rentonwa.gov.
Attendance by telephone is available by calling 425-430-7171 and then entering code
0033665#. For those wishing to attend by Zoom, please (1) click this link:
https://us02web.zoom.us/j/87006639675 (or copy the URL and paste into a web browser) or
(2) email one of the above email addresses or call 425-430-6501 by 10 a.m. on the day of the
meeting to request an invite with a link to the meeting.
Those providing audience comment will be limited to 5 minutes each speaker unless an
exception is granted by the Council. Attendees will be muted and not audible to the Council
except during times they are designated to speak. Advance instructions for how to address
the Council will be provided to those who sign up in advance to speak and again during the
meeting.
The proceedings will also be available to view live on Renton’s Channel 21, and streaming live
at http://rentonwa.gov/streaming.
1. CALL TO ORDER
2. ROLL CALL
3. PROCLAMATION
a) Juneteenth 2020 - June 19, 2020
4. ADMINISTRATIVE REPORT
5. AUDIENCE COMMENTS
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of June 8, 2020.
Council Concur
b) AB - 2656 Mayor Pavone reappoints Mr. Troy Wigestrand and Mr. Larry Reymann to the
Parks Commission with terms expiring on June 1, 2024.
Council Concur
c) AB - 2657 Community Services Department recommends setting a public hearing on June
22, 2020 to consider adopting the process to receive an allocation of $411,178 in
Community Development Block Grant (CDBG-CV) funds, to assist with public services such
as rent, utility, and food assistance, and micro-enterprise/small business support in the
Renton community.
Refer to Finance Committee
d) AB - 2652 Human Resources / Risk Management Department recommends approval to
renew the City's property insurance policies, with Alliant Insurance Services, in amount of
approximately $500,000, to cover city-owned structural and other property assets.
Refer to Finance Committee
e) AB - 2658 Transportation Systems Division requests authorization to execute
Supplemental No. 1 to CAG-14-044 with the Washington State Department of
Transportation for the obligation of grant funding in the amount of $3,150,000, and
approval of all subsequent agreements necessary to accomplish the NE Sunset Blvd (SR
900) Corridor Improvement s project. City's match is 13.5%.
Refer to Finance Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Transportation Committee: Williams/Wells Conversion Construction Contract
8. LEGISLATION
Resolution:
a) Resolution No. 4410: Remote Meetings and Public Hearings
Ordinance for second and final reading:
b) Ordinance No. 5972: Authorizing collection of existing sales tax per SHB 1406 for
affordable housing (First Reading 6/8/2020)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
5:45 p.m. - MEETING REMOTELY
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
Proclamation
Whereas, we acknowledge the notice of freedom given to the slaves of the State of Texas on
June 19, 1865; and
Whereas, we give honor and respect on this day to the suffering of our ancestors and we
acknowledge the evils of slavery and its aftermath; and
Whereas, we think about the moment in 1888 when 300 Black men from Virginia, North Carolina,
and Kentucky were determined to escape the terrorism of the post‐Civil War South as they
boarded trains for the Washington territory and settled in King County mining camps; and
Whereas, the story and outspokenness of James Shepperson, an educated Black man who settled
in Roslyn, WA in 1888, inspired many other blacks to flee the south at great risk and pursue new
opportunities in Washington state as miners; and
Whereas, we acknowledge African American freedom, contributions, and achievements within
this community, past and present; and
Whereas, during this Juneteenth event, we appreciate the African American experience and
celebrate the inclusion of all races, ethnicities, and nationalities; and
Whereas, we commit to working together toward equity for all in expanding economic,
educational, and career opportunities for all those in our community;
Now, therefore, I, Armondo Pavone, Mayor of the City of Renton, do hereby proclaim June 19,
2020, to be
Juneteenth 2020
in the City of Renton, and I encourage all citizens to join me in this celebration.
In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be
affixed this 15th day of June, 2020.
_________________________________________
Armondo Pavone, Mayor
City of Renton, Washington
AGENDA ITEM #3. a)
June 8, 2020 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES ‐ City Council Regular Meeting
7:00 PM ‐ Monday, June 8, 2020
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM.
ROLL CALL
Councilmembers Present:
Ruth Pérez, Council President
Randy Corman, Council Position No. 1
Angelina Benedetti, Council Position No. 2
Valerie O'Halloran, Council Position No. 3
Ryan McIrvin, Council Position No. 4
Ed Prince, Council Position No. 5
Kim‐Khánh Vǎn, Council Position No. 7
(arrived 7:02 p.m.)
(all councilmembers attended remotely)
Councilmembers Absent:
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Jason Seth, City Clerk
Leslie Clark Senior Assistant City Attorney
Julia Medzegian, Council Liaison
Martin Pastucha, Public Works Administrator
Jan Hawn, Administrative Services Administrator
Ellen Bradley‐Mak, Human Resources and Risk Management Administrator
Kelly Beymer, Community Services Administrator
Jennifer Henning, Planning Director
Ron Straka, Utility Systems Director
Jim Seitz, Transportation Systems Director
Cliff Long, Economic Development Director
Vanessa Dolbee, Current Planning Manager
Kristi Rowland, Organization Development Manager
AGENDA ITEM #6. a)
June 8, 2020 REGULAR COUNCIL MEETING MINUTES
Chief Ed VanValey, Police Department Administrator
Chief Rick Marshall, Renton Regional Fire Authority
(All City staff attended remotely except City Clerk Seth)
PUBLIC HEARING
a) Interim Zoning Control Ordinance: This being the date set, and proper notices having been
posted and published in accordance with local and State laws, Mayor Pavone opened the
public hearing to consider Interim Zoning Control Emergency Ordinance No. 5968 regarding a
six‐month permit extension.
Current Planning Manager Vanessa Dolbee introduced herself to Council and noted her
contact information for the public. She explained that Emergency Ordinance 5968 was
adopted on April 20, 2020 and its purpose was to extend permit validity six‐months beyond
the typical permit timeline for the following permits:
1) Land Use and Subdivision approvals (except TUP and LUA with a Development
Agreement);
2) Building Permits;
3) Civil Construction Permits; and
4) Public Works Permits
Continuing, Ms. Dolbee noted that state law requires a public hearing be held within 60 days
of adoption of an emergency ordinance, and this public hearing is to solicit public input on
Emergency Ordinance No. 5968.
There being no further public comments or deliberations, it was
MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL CLOSE THE PUBLIC
HEARING. CARRIED.
ADMINISTRATIVE REPORT
City Clerk Seth reviewed a written administrative report summarizing the City’s recent
progress towards goals and work programs adopted as part of its business plan for 2020 and
beyond. Items noted were:
The Renton Farmers Market will open for its 19th season on Tuesday, June 9. This
year’s market has been designed as a quick in‐and‐out destination for essential food
shopping while following the COVID‐19 regulations established by Public Health –
Seattle & King County (PHSKC). You’ll enter and exit the market through separate
designated areas. Market staff will monitor the number of shoppers inside to ensure
proper social distancing. We’re asking, if possible, that you consider sending only one
shopper to the market and come with a list. This will allow a maximum number of
people to enjoy the market. Shoppers will also be asked to wear face coverings to
adhere to the PHSKC directive that took effect earlier this month. These steps are vital
to help ensure the market remains safe for everyone. Please look for the signs and if
you have questions, market staff will be happy to help. The market will be held every
AGENDA ITEM #6. a)
June 8, 2020 REGULAR COUNCIL MEETING MINUTES
Tuesday through September 29 from 3 to 7 p.m. in Gateway Park, just west of its
usual Piazza Park location. Free two‐hour parking is available in the nearby City Center
Garage and the Renton Transit Center is one block away.
Join our Recreation & Neighborhoods division for the Run into Summer 30K, taking
place from June 1 until July 3. This is a virtual challenge for all ages that can be done
at any location, with any workout or activity. Register for free through PerfectMind,
track your minutes or mileage, and submit your log sheet. Share your adventures with
#LetsGoRTN and #LetsGoRunRTN. Contact gwoodke@rentonwa.govwith questions.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
Mayor Pavone presented a short video clip of the Prayer for Justice and Healing event that
occurred on June 4, 2020 to commemorate the tragic loss of George Floyd. He then read the
following statement which he had read at the event:
“It is important today that we honor the memory of George Floyd and reflect on the horrible
actions that led to his death. As elected officials, now is the time for us to listen and to hear
your concerns. We need to be listening to those speaking out right now. We cannot be
standing in this same place six months from now or six years from now giving the same
speech. If there is ever a moment to acknowledge injustice and recommit to eradicating it, it
is right now. This is the moment in time to make a difference. This is a moment in time to
change a nation. This is a moment in time for solutions and to work together for justice. I take
this responsibility very seriously, both as the mayor and a Renton resident. Renton has been
working hard at cultivating relationships with trust and inclusion for a long time. I stand with
Dr. Smith, a community leader and the Chair of the Renton African American Pastors (RAAP).
Together with the Renton police and the City of Renton, we’ve been working with our African
American community to build bridges, create understanding, and have respect. We’ve always
shown how powerful we are when we stand together.”
Councilmember Ed Prince thanked Mayor Pavone and added that it has been a trying couple
of weeks for himself and the African American community. He noted that as an African
American he knows what people have been feeling, both in the Renton community and across
the country. Mr. Prince noted that he is glad that Renton, as a local government, has been so
committed and diligent in its work on equity, diversity, and inclusion, and that Renton has
been committed to this – not just because of a crisis, but because it has been something very
important to us. He emphasized that the demographics of the City of Renton have changed
and that Renton has worked hard and will continue to work hard to ensure that all of the
residents of the City of Renton are represented.
AUDIENCE COMMENTS
Tyson Supasatit, Renton, remarked that he had been attending several Black Lives
Matter protests that had occurred over the past couple of weeks in Renton to honor
the life of George Floyd and acknowledge the struggle of African Americans and all
people of color. He expressed appreciation to the Renton Police Department for
allowing residents to protest without interference. Mr. Supasatit noted that he is
encouraged to learn that Renton is committed to ending structural racism, noting that
he too will work towards this goal.
AGENDA ITEM #6. a)
June 8, 2020 REGULAR COUNCIL MEETING MINUTES
City Clerk Seth forwarded emails from Carolyn Draper, Patience Malaba, Bimal Kumar,
and Meena Merchant to the Council and Administration prior to the start of the
meeting.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of June 1, 2020 Council Concur.
b) Approval of Committee of the Whole Meeting minutes of June 1, 2020 Council Concur.
c) AB ‐ 2655 Transportation Systems Division requested authorization to execute a professional
services agreement with Perteet, Inc., in the amount of $1,539,857.34 for project
management services for the Williams Ave S and Wells Ave S Conversion project. Refer to
Transportation (Aviation) Committee.
MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA, AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
a) Finance Committee Chair Prince presented a report concurring in the staff recommendation to
approve the following payments:
1. Accounts Payable – total payment of $6,579,015.11 for vouchers, 10134‐10139,
10141‐10144, 41520, 42720, 52620, 101140, 115430‐115433, 384234‐384246,
384254‐384533 payroll benefit withholding vouchers 6284‐6293, 52220‐52221,
384247‐384253, 384534‐384536 and seven wire transfers.
2. Payroll – total payment of $1,442,087.98 for payroll vouchers that include 587 direct
deposits and 1 check (05/01/20‐05/15/20 pay period).
3. Municipal Court vouchers 017665‐017682 totaling $4,039.00.
MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
b) Finance Committee Chair Prince presented a report concurring in the staff recommendation to
approve a 100‐percent waiver of the sign variance application and 5% technology surcharge fees
for the Penney Lofts project totaling $1,365.
MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
c) Finance Committee Chair Prince presented a report concurring in the staff recommendation to
approve the requested waiver of $14,400.00 in parking garage pass fees for Community Service
Farmer's Market 2020.
MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
d) Planning & Development Committee Chair Corman presented a report concurring in the staff
recommendation to adopt an ordinance to authorize the collection of the existing sales and use
tax as authorized by SHB 1406. The Committee further recommended that the ordinance
regarding this matter be placed on the agenda for first reading and subsequent adoption.
AGENDA ITEM #6. a)
June 8, 2020 REGULAR COUNCIL MEETING MINUTES
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
e) Planning & Development Committee Chair Corman presented a report concurring with the staff
and Planning Commission recommendation to adopt the 2019 Title IV Docket 14 Group E. The
Planning and Development Committee further recommended that ordinances for the items listed
below be prepared and presented for first reading when they are complete.
• #D‐164: Relief from RMC Standards
• #D‐170: Auto Mall District "B" Review
• #D‐171: Stream Reclassifications
• #D‐172: Code Clean Up
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Ordinance for first reading:
a) Ordinance No. 5972: An ordinance was read authorizing an additional sales and use tax for
affordable and supportive housing in accordance with Substitute House Bill 1406 (Chapter
338, Laws of 2019; RCW 82.14.540), amending sections 5‐10‐1 and 5‐10‐2 of the Renton
Municipal Code, providing for severability, and establishing an effective date.
MOVED BY MCIRVIN, SECONDED BY O'HALLORAN, COUNCIL REFER THE
ORDINANCE FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING.
CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL RESCHEDULE THE
PRESENTATION OF THE RESOLUTION TO COMMIT TO ENDING STRUCTURAL
RACISM AND ACHIEVING RACIAL EQUITY FROM THE JUNE 15, 2020 COUNCIL
MEETINGS TO THE JUNE 22, 2020 COUNCIL MEETINGS TO ALLOW THE
ADMINISTRATION MORE TIME TO THOROUGHLY PREPARE THIS IMPORTANT
PIECE OF LEGISLATION. CARRIED.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED.
TIME: 7:29 P.M.
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
08 Jun 2020
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
June 8, 2020
June 15, 2020 Monday
2:30 PM Public Safety Committee, Chair Benedetti – VIDEOCONFERENCE
1) Emerging Issues in Public Safety (Including Accountability)
3:30 PM Utilities Committee, Chair O’Halloran – VIDEOCONFERENCE
1) WRIA 8 Briefing
2) Emerging Issues
4:30 PM Transportation Committee, Chair McIrvin - VIDEOCONFERENCE
1) Williams/Wells Conversion Construction Contract
2) Sound Transit – Renton Priorities
3) Emerging Issues in Transportation
5:45 PM Committee of the Whole, Chair Pérez – VIDEOCONFERENCE
1. Census 2020 Update
2. Community Services Department Community Engagement Update
7:00 PM City Council Meeting, Chair Pérez – VIDEOCONFERENCE
AGENDA ITEM #6. a)
AB - 2656
City Council Regular Meeting - 15 Jun 2020
SUBJECT/TITLE: Reappointments to Parks Commission-Troy Wigestrand and Larry
Reymann
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive Department
STAFF CONTACT: April Alexander, Executive Assistant
EXT.: 6520
FISCAL IMPACT SUMMARY:
None
SUMMARY OF ACTION:
Mayor Pavone reappoints Mr. Troy Wigestrand and Mr. Larry Reymann to the Parks Commission with terms
expiring 6/1/24.
EXHIBITS:
A. Recommendation Memo
STAFF RECOMMENDATION:
Confirm Mayor Pavone's appointments of Mr. Troy Wigestrand and Mr. Larry Reymann.
AGENDA ITEM #6. b)
COMMUNITYSERVICESDEPARTMENTMEMORANDUMDATE:May14,2020TO:ArmondoPavone,MayorCC:RobertHarrison,ChiefAdministrativeOfficerJasonSeth,CityClerkAprilAlexander,ExecutiveAssistantRobertaGraver,AdministrativeAssistantFROM:KellyBeymer,CommunityServicesAdministratoSUBJECT:ReappointmentofParkCommissionersI,alongwithstaff,wouldliketorequestyourconsiderationtorecommendtotheCityCouncilthereappointmentofParkBoardCommissionerTroyWigestrandandParkBoardCommissionerLarryReymanntoanother4-yeartermwhichwouldexpireJune1,2024.TroyWigestrandhasfaithfullyservedasaParkCommissionersince2000andLarryReymannsince2006.TheybothattendnumerouscityeventseachyearrepresentingtheBoardwithenthusiasmandcommitmenttothecommunity.WefeelveryfortunateTroyandLarryarewillingtovolunteertheirtimeinthiscapacityandcontinuetobevaluableadvisoryproponentsforthecity’sparks,trails,openspace,andrecreationprogrammingefforts.Shouldyouhaveanyquestionsorconcerns,pleasefeelfreetocallmeatx6617.AGENDA ITEM #6. b)
AB - 2657
City Council Regular Meeting - 15 Jun 2020
SUBJECT/TITLE: Renton Community Development Block Grant (CDBG-CV) Funds
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services Department
STAFF CONTACT: Dianne Utecht, Community Development Block Grant Specialist
EXT.: 6655
FISCAL IMPACT SUMMARY:
The City will receive $411,178 in Community Development Block Grant (CDBG-CV) funds to be used to
prevent, prepare for, and respond to the Coronavirus.
SUMMARY OF ACTION:
City of Renton staff, along with our counterparts in Northeast and South King County have identified the
following two priority needs that will likely continue over the course of this pandemic.
•Public Services including basic needs such as rent, utility, and food assistance
•Micro-enterprise/small business support
Staff propose using the more restrictive CDBG-CV funds exclusively for public services including rent, utility
and food assistance, with the City contracting with non-profit agencies to implement. Other CARES Act funds
are better suited for micro-enterprise and small business support. By scheduling a public hearing on June 22, the
Council will provide an opportunity for public comment on the allocation of the City’s CDBG-CV funds.
EXHIBITS:
A. Community Development Block Grant (CDBG-CV) Funds Issue Paper
STAFF RECOMMENDATION:
Staff recommends that the City Council hold the required public hearing on June 22, 2020, adopt the process
for the allocation of $411,178 Community Development Block Grant (CDBG-CV) funds, authorize staff to
proceed with contracts/amendments, and authorize the Mayor to execute contracts/amendments to
implement the funded programs.
AGENDA ITEM #6. c)
COMMUNITYSERVICESDEPARTMENTMEMORANDUMDATE:June2,2020TO:RuthPerez,CityCouncilPresidentMembersofRentonCityCouncilCC:ArmondoPavone,MayorFROM:KellyBeymer,CommunityServicesAdministratorSTAFFCONTACT:DianneUtecht,CommunityDevelopmentBlockGrantSpecialistSUBJECT:RentonCommunityDevelopmentBlockGrant(CDBG-CV)FundsAB2657ISSUE:HowshouldtheCityofRentonallocatetheCDBG-CVpublicservicesresourcesefficientlyandwithlimitedadministrativedelays.RECOMMENDATION:StaffrecommendsthattheCityCouncilholdtherequiredpublichearingonJune22,2020,adopttheprocessfortheallocationof$411,178CommunityDevelopmentBlockGrant(CDBG-CV)funds,authorizestafftoproceedwithcontracts/amendments,andauthorizetheMayortoexecutecontracts/amendmentstoimplementthefundedprograms.BACKGROUNDSUMMARY:OnMarch27,2020,thefederalgovernmentpassedtheCoronavirusReliefandEconomicSecurity(CARES)Act,whichcontainsprovisionsacrossmanyfederalagenciesandprogramstoassistinhealthservices,humanservicesandtoprovidedirectfinancialassistancetoindividualsandhouseholdrelatedtotheCOVID-19emergency.Aspartofthisassistance,theCARESACTallocated$5billionfortheUSDepartmentofHousingandUrbanDevelopment’s(HUD)CommunityDevelopmentBlockGrant(CDBG)program.ThesefundsarenowreferredtoasCDBG-CV.Theinitial$2billionhasbeenallocatedtoentitlementcommunities,includingtheCityofRenton,usingthesameformulausedforannualCDBGallocations.AGENDA ITEM #6. c)
RuthPerez,CityCouncilPresidentMembersofRentonCityCouncilPage2of5June2,2020Renton’sentitlementofthisfirstroundofCDBG-CVfundingis$419,569,ofwhichKingCountywillretain2%($8,391)toadministerthefunds.OurjointagreementwithKingCountyallowstheCountytoretain10%ofthefundsforallowableadministrativecosts.However,inordertoprovideasmuchfundingforservicesaspossible,theyhavereducedtheirsetasideto2%forthisfunding.Thebalanceremainingis$411,178.CDBGfundsareintendedtoservelowandmoderate-incomepersonsdefinedbyHUDaspersonswithincomesupto80%oftheKingCountymedianincome($76,200foratwo-personhousehold).Toallowforquickdistributionofthesedollars,CongressincorporatedsomeflexibilityintotheCARESact,including:•ProgrammustbeinresponsetotheCOVID-19emergency•Removesthecapof15%offundsbeingusedforpublicservices•Allowsfora5-daynoticefortherequiredPublicHearingandremovesthein-personhearingrequirements.Whiletheseregulatorywaiversprovidesomeadditionalflexibility,itisimportanttonotethatthesefundsarestillsubjecttomostfederalregulationsguidingtheCommunityDevelopmentBlockGrantprogramandrequiresignificantoversight,administration,andrecordkeeping.ImportantNotes:•AportionoffundsmaybeusedforPlanningandAdministration(Citystafftime).•CitymustensurethatnoduplicationofbenefitsoccurswithCDBGfunding.•FundsmustsupportdirectresponsetoCOVID-19.•Developmentandimplementationofanewprogramwilllikelytakemorestaffcapacitythaniscurrentlyavailable.Therefore,staff’srecommendationwillbetocontractwithnon-profitagenciesinordertodeployfundsquicklyandefficiently.CDBG—CVfundsmustbeusedtoprevent,preparefor,andrespondtotheCoronavirus.Eligibleusesinclude:•PublicServices-Supportforfoodassistance(suchasfoodbanksandmealdelivery),homelesssheltersupport,andrentalassistance.•Assistancetomicroenterprises:Supportforbusinesseswithfiveorfeweremployees,includingtheowner,whoarebelow80%oftheAreaMedianIncome(AMI).•Assistancetofor-profitsmallbusinesses:Supportforbusinesseswith500orfeweremployeesthatcreatesorretainsaHUD-specifiednumberofjobsfororbylow-incomepersons.AGENDA ITEM #6. c)
RuthPerez,CityCouncilPresidentMembersofRentonCityCouncilPage3of5June2,2020Recommendationsandrationale:$300,000forEmergencyAssistance/RentalAssistancepaidonbehalfofaresidenttoathirdparty.Rentersinourcommunityandacrossthenationarefacingsignificantchallengesstayingcurrentonrent.Weareseeingrecordunemploymentratesanddelayedprocessingtimesforassistance.WhileevictionsweresuspendedbyGovernorInsleethroughJune4,rentpaymentscontinuetoaccrueforresidentswhosejobshavebeenimpactedbyCOVID-19closures.OnFridayApril10,with$5millionavailabletodistribute,UnitedWayofKingCountyopenedanonlineapplicationportalforindividualsseekingrentalassistance.Within24hours,thesystemhadreceivedover4000applicationforassistance,exceedingtheirtotalcapacity.Whiletheyhopetomakeadditionalfundsavailableinthecomingweeks,thisprocessdemonstratedtheoverwhelmingneedforrentalassistancecurrentlyinKingCounty.•$101,178FoodAssistance.Weareseeingrecordlevelsoffoodinsecurity;40%oftheincreaseddemandatfoodbanksiscomingfrompeoplewhohaveneverbeentoafoodbankbefore,thosewhohavenewlylostajoboraresupportingasickfamilymember.Familieswithschoolagechildrenarealsoburdenedasthechildrenarenotfedatschoolandmaynotbeabletoaccessthedrive-throughfeedingprograms.•$10,000PlanningandAdministrativecostsCDBGfundingcomeswithsignificantadministrativetrackingrequirements,andaportionofstafftimewillbededicatedtoplanning,distributionoffunding,contractmanagement,andcommunityoutreach.AllocatingaportionofthesefundstoPlanningandAdministrationwillallowustocovethestaffcostsassociatedwiththesefunds.CDBGisachallengingsourceoffundingforsmallbusinessesduetothepublicbenefitrequirementthatacertainnumberofjobsmustbecreatedorretainedforlow-incomepeople,trackedandreported.OthersourcesoffundingsuchasCARESactfundingfromthestatearecurrentlyavailableandbetteralignedtosupporthomelessshelterde-intensificationandsmallbusinessassistance.STAFFRECOMMENDATION-PROCESSAGENDA ITEM #6. c)
RuthPerez,CityCouncilPresidentMembersofRentonCityCouncilPage4of5June2,2020a)Step1:AllocateEmergencyAssistance/RentalAssistancefundstoagencieswithcurrentprogramcapacityandanexistingcontractualrelationshipwiththeCity.Oftheagenciescurrentlycontractedtoprovideemergencyassistance/rentalassistanceservicestoRentonresidents,fourhaveexperiencemanagingfederalfunds.TheseareSt.VincentdePaul,St.Anthony,CatholicCommunityServices,theMultiServiceCenterandRefugeeWomen’sAlliance.Staffareworkingtoassesscapacityandwillmakeanallocationdeterminationbasedontheagency’sability/desireacceptCDBGfundsanddeployresourcesquicklyandwithaminimumofadditionalhiringrequired.Theamounttheyareabletoreceivemaynotmatchthetotalfundsavailableforemergencyassistance/rentalassistance.IftheCitystillhasfundsavailableforthispurpose,additionaldistributionwilloccurutilizingtheprocessoutlinedinstep2below.b)Step2:Allocateemergencyassistance/rentalassistancetoanagencywithapresenceinSouthKingCountyandanactiverentalassistanceprogramthatcurrentlyreceivesCDBGorCSGB(CommunityServicesBlockGrant)funds.Thefederalrequirementsgoverningthesefundsareintensive,anditisimportantthatagencieshavetheexistingstructureinplacetoaccuratelytrackstafftime,clientserviceeligibility,andallotherapplicablefederalregulations.ThismayincludeaddingcityfundstoaKingCountycontractedagencyaslongasthatagencyhasapresenceinSouthKingCounty.Theamounttheyareabletoreceivemaynotmatchthetotalfundsavailableforemergencysubsistencepayments.IftheCitystillhasfundsavailableforthispurpose,additionaldistributionwilloccurutilizingtheprocessoutlinedinstep3.c)Step3:Allocateemergencyassistance/rentalassistancefundsviaanopenREPprocess.Anyfundssetasideforemergencyassistance/rentalassistancepaymentsnotallocatedinSteps1and2willbemadeavailableviaanapplicationprocess.AgencieswithoutacurrentstructureinplaceinSouthKingCountywouldbeeligibletoapplytoprovideeitherrentalassistanceormortgageassistancetolow-moderateincomehouseholdsinRenton.Agencieswillneedtohaveanexistingprograminplace,experiencemanagingfederalfunds,andmeetallstandardCityofRentonCDBGrequirementsforagencies.2.Allocationoffoodassistancefunds.AGENDA ITEM #6. c)
RuthPerez,CityCouncilPresidentMembersofRentonCityCouncilPage5of5June2,2020RentoncurrentlyfundstheSalvationArmyRentonFoodBankandSoundGenerationsmealprograms.Staffwillassesscapacityandmakeanallocationbasedontheagency’sabilitytomeetCDBGrequirements,anddeployresourcesquickly.AlthoughRentonhassomesmallerfeedingprograms,duetotheirsizeandcapacity,theyarenotabletocomplywithCDBGrequirements.3.ContingencyPlanIfRentonisunabletoexpendallthefundsinthecategoriesabove,staffproposesfundinggotowardlegalassistancetopreventordefendeviction.Onceevictionsuspensionsarelifted,landlordswillmovetoevictresidentsfornonpaymentofrentandancillaryissues.Theseresidentswillneedlegalassistance.PotentialagenciesincludetheKingCountyBarFoundation,andEastsideLegalAssistanceProgram-HousingStability.Staffwouldassesscapacityandmakeanallocationofremainingfunds.CONCLUSION:CityofRentonstaff,alongwithourcounterpartsinNortheastandSouthKingCountyhaveidentifiedthefollowingtwopriorityneedsthatwilllikelycontinueoverthecourseofthispandemic.•PublicServicesincludingbasicneedssuchasrent,utility,andfoodassistance•Micro-enterprise/smallbusinesssupportTheCDBG-CVfundsaremorerestrictiveandareproposedtobeusedexclusivelyforpublicservicessupport,withtheCitycontractingwithnon-profitagenciestoimplement.TheCARESActfundsfromthestateappearmoreflexibleandbetteralignedtosupportmicro-enterpriseandsmallbusinessassistance.ByschedulingapublichearingonJune22,theCouncilwillprovideanopportunityforpubliccommentontheallocationoftheCity’sCDBG-CVfunds.AGENDA ITEM #6. c)
AB - 2652
City Council Regular Meeting - 15 Jun 2020
SUBJECT/TITLE: Renewal of City's Property Insurance Policies
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Human Resources / Risk Management Department
STAFF CONTACT: Ellen Bradley-Mak, Administrator
EXT.: 7657
FISCAL IMPACT SUMMARY:
The cost of the upcoming property insurance premium renewal is expected to be about $500,000.
SUMMARY OF ACTION:
On July 1, 2020, the City of Renton is set to renew its Property Insurance policies with Alliant Insurance
Services, which will be insuring a total of approximately $334.5M worth of structural and other property
assets. Given current market conditions, the premium is expected to go up by 15%-20% compared to two
years ago. Property Insurance premiums are expected to total about $500,000.
EXHIBITS:
N/A
STAFF RECOMMENDATION:
Approve the renewal of property insurance policies for city's structural and oth er property assets.
AGENDA ITEM #6. d)
AB - 2658
City Council Regular Meeting - 15 Jun 2020
SUBJECT/TITLE: Local Agency Agreement Supplement No. 1 to CAG-14-044 with the
Washington State Department of Transportation for the NE Sunset
Blvd (SR 900) Corridor Improvements Project
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Hebe Bernardo, Transportation Project Manager
EXT.: 7232
FISCAL IMPACT SUMMARY:
The Transportation Systems Division was awarded Surface Transportation Program funding for the NE Sunset
Blvd (SR 900) Corridor Improvements project (TIP #20) in the amount of $3,150,000. The full amount will be
obligated to the right-of-way phase of the project. The 13.5% local match requirement has been identified
through reallocations within the 2020 budget appropriation of the Transportation Systems Capital
Improvement 317 Fund.
SUMMARY OF ACTION:
The NE Sunset Blvd (SR 900) Corridor Improvements project was selected for a Surface Transportation
Program grant in the amount of $3,150,000. The attached Project Prospectus and Local Agency Agreement
Supplement No. 1 with the Washington State Department of Transportation are required in order to obligate
the grant funding.
This grant will provide necessary funds for the right-of-way phase of the project. The project includes
installation of sidewalk separated from the travel lane by landscaped buffer o n the south side of NE Sunset
Blvd, a multi-use trail along the north side of NE Sunset Blvd, and two travel lanes in each direction.
Improvements to traffic operations include traffic signal priority for transit vehicles, landscaped median to
prevent mid-block left-turns, and left turn lanes with U-turns at the intersections.
EXHIBITS:
A. Project Prospectus
B. Local Agency Agreement Supplement No. 1
C. Vicinity Map
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Local Agency Agreement Supplement No. 1 to CAG-14-044
with the Washington State Department of Transportation for the obligation of grant funding and all
subsequent agreements necessary to accomplish the NE Sunset Blvd (SR 900) Corridor Improvements project.
AGENDA ITEM #6. e)
DOT Form 140-101
Revised 04/2015
Page 1Previous Editions Obsolete
Local Agency Federal Aid Project Prospectus
Prefix Route ( )Date
Federal Aid
Project Number DUNS Number
Local Agency
Project Number (WSDOT Use Only )Federal Employer
Tax ID Number
Agency CA Agency
Yes No
Federal Program Title
20.205 Other
Project Title Start Latitude N
End Latitude N
Start Longitude W
End Longitude W
Project Termini From-To
Nearest City Name Project Zip Code (+4)
Begin Mile Post End Mile Post Length of Project Award Type
Local Local Forces State Railroad
Route ID Begin Mile Point End Mile Point City Number County Number County Name
WSDOT Region Legislative District(s)Congressional District(s)Urban Area Number
Phase Total
Estimated Cost
Local Agency
Funding Federal Funds Phase Start
Date(Nearest Hundred Dollar)(Nearest Hundred Dollar)(Nearest Hundred Dollar)Month Year
P.E.
R/W
Const.
Total
Description of Existing Facility (Existing Design and Present Condition)
Roadway Width Number of Lanes
Description of Proposed Work
Description of Proposed Work (Attach additional sheet(s) if necessary)
Local Agency Contact Person Title Phone
Mailing Address City State Zip Code
Project Prospectus
By
Approving Authority
Title Date
AGENDA ITEM #6. e)
DOT Form 140-101
Revised 04/2015
Page 2Previous Editions Obsolete
Agency Project Title Date
Type of Proposed Work
Project Type (Check all that Apply)Roadway Width Number of Lanes
New Construction
Reconstruction
Railroad
Bridge
Path / Trail
Pedestrian / Facilities
Parking
3-R
2-R
Other
Geometric Design Data
Description Through Route Crossroad
Federal
Functional
Classification
Urban
Rural
NHS
Principal Arterial
Minor Arterial
Collector
Major Collector
Minor Collector
Local Access
Urban
Rural
NHS
Principal Arterial
Minor Arterial
Collector
Major Collector
Minor Collector
Local Access
Terrain Flat Roll Mountain Flat Roll Mountain
Posted Speed
Design Speed
Existing ADT
Design Year ADT
Design Year
Design Hourly Volume (DHV)
Performance of Work
Preliminary Engineering Will Be Performed By Others
%
Agency
%
Construction Will Be Performed By Contract
%
Agency
%
Environmental Classification
Class I - Environmental Impact Statement (EIS)
Project Involves NEPA/SEPA Section 404
Interagency Agreement
Class III - Environmental Assessment (EA)
Project Involves NEPA/SEPA Section 404
Interagency Agreements
Class II - Categorically Excluded (CE)
Projects Requiring Documentation
(Documented CE)
Environmental Considerations
AGENDA ITEM #6. e)
DOT Form 140-101
Revised 04/2015
Page 3Previous Editions Obsolete
Agency Project Title Date
Right of Way
No Right of Way Needed Right of Way Needed
* All construction required by the
contract can be accomplished
within the exiting right of way.
No Relocation Relocation Required
Utilities Railroad
No utility work required
All utility work will be completed prior to the start of the construction contract
All utility work will be completed in coordination with the construction contract
No railroad work required
All railroad work will be completed prior to the start of the construction contract
All the railroad work will be completed in coordination with the construction contract
Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project
FAA Involvement
Is any airport located within 3.2 kilometers (2 miles) of the proposed project? Yes No
Remarks
This project has been reviewed by the legislative body of the administration agency or agencies, or it’s
designee, and is not inconsistent with the agency’s comprehensive plan for community development.
Agency
Date By
Mayor/Chairperson
AGENDA ITEM #6. e)
DOT Form 140-041
Revised 05/2020
Page 1
Local Agency Agreement Supplement
Agency Supplement Number
Federal Aid Project Number Agreement Number CFDA No. 20.205
(Catalog of Federal Domestic Assistance)
The Local Agency requests to supplement the agreement number noted above.
All provisions in the basic agreement remain in effect except as modified by this supplement.
The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment
(2 CFR Part 180). Additional changes to the agreement are as follows:
Project Description
Name Length
Termini
Description of Work No Change
Reason for Supplement
Are you claiming indirect cost rate? Yes No Project Agreement End Date
Does this change require additional Right of Way or Easements? Yes No Advertisement Date:
Type of Work
Estimate of Funding
(1)
Previous
Agreement/Suppl.
(2)
Supplement
(3)
Estimated Total
Project Funds
(4)
Estimated Agency
Funds
(5)
Estimated Federal
FundsPE
%a. Agency
b. OtherFederal Aid
Participation
Ratio for PE
c. Other
d. State
e. Total PE Cost Estimate (a+b+c+d)Right of Way
%f. Agency
g. OtherFederal Aid
Participation
Ratio for RW
h. Other
i. State
j. Total R/W Cost Estimate (f+g+h+i)Construction
%k. Contract
l. Other
m. OtherFederal Aid
Participation
Ratio for CN
n. Other
o. Agency
p. State
q. Total CN Cost Estimate (k+l+m+n+o+p)
r. Total Project Cost Estimate (e+j+q)
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a
condition to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions.
Agency Official Washington State Department of Transportation
By By
Title Director, Local Program
Date Executed
AGENDA ITEM #6. e)
DOT Form 140-041
Revised 05/2020
Page 2
Agency Supplement Number
Federal Aid Project Number Agreement Number CFDA No. 20.205
(Catalog of Federal Domestic Assistance)
VI. Payment and Partial Reimbursement
The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid
by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation
Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The
Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal
Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal
participation in this project.
The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws.
The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred
costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead
shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with
the regulations outlined in 2 CFR Part 200 - Uniform Admin. Requirements, Cost Principles and Audit Requirements for
Federal Awards, and retained for audit.
The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government
for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly
allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the
Federal Government (see Section IX).
VII. Audit of Federal Consultant Contracts
The Agency, if services of a consultant are required, shall be responsible for audit of the consultant’s records to determine
eligible federal aid costs on the project. The report of said audit shall be in the Agency’s files and made available to the
State and the Federal Government.
An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental
auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United
States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of
understanding between WSDOT and FHWA; and 2 CFR Part 200.501 - Audit Requirements.
If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the
Agency shall reimburse the State for the amount of such overpayment or excess participation.
IX. Payment of Billing
The Agency agrees that if payment or arrangement for payment of any of the State’s billing relative to the project (e.g.,
State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State
within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular
monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be
approved until full payment is received unless otherwise directed by the Director, Local Programs.
Project Agreement End Date - This date is based on your projects Period of Performance (2 CFR Part 200.309).
Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement. All eligible costs
incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project
Agreement End Date or they become ineligible for federal reimbursement.
VIII. Single Audit Act
The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as
well as all applicable federal and state statutes and regulations. A subrecipient who expends $750,000 or more in federal
awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in
accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for
ensuring that a copy of the report is transmitted promptly to the State.
XVII. Assurances
Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway
Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy
statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and
services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA).
AGENDA ITEM #6. e)
Instructions
1.Agency – Enter the agency name as entered on the original agreement.
2.Supplemental Number – Enter the number of the supplement. Supplement numbers will be
assigned in sequence beginning with Number 1 for the first supplement.
3.Project Number – Enter the federal aid project number assigned by WSDOT on the original
agreement.
4.Agreement Number – Enter the agreement number assigned by WSDOT on the original
agreement.
5.Project Description. Enter the project name, length, and termini.
6.Description of Work – Clearly describe if there is a change in work such as the addition or
deletion of work elements and/or changes to the termini. If the work has not changed, put a
check mark in the “No Change” box.
7.Reason for Supplement – Enter the reason for this supplement, i.e., increase PE funding to
cover design changes presented in the revised prospectus; request funding of construction
phase; decrease construction funding to the contract bid amount. If the supplement is
authorizing a construction phase, the project’s proposed advertisement date must be included in
the space provided.
8.Change Requiring Additional Right of Way or Easements – Check the Yes box when the
supplement covers a change in scope (Description of Work or Termini) that requires additional
property rights than was previously expected, or when it’s determined that property rights are
necessary and the project was previously submitted as no right of way required. Check No when
this is the case.
9.Claiming Indirect Cost Rate – Check the Yes box if the agency will be claiming indirect costs on
the project. For those projects claiming indirect costs, supporting documentation that clearly
shows the indirect cost rate being utilized must be provided with the supplement. Indirect cost
rate approval by your cognizant agency or through your agency’s self-certification and
supporting documentation is required to be available for review by FHWA, WSDOT and /or State
Auditor. Check the No box if the agency will not be claiming indirect costs on the project. See
Section 23.5 for additional guidance.
10.Project Agreement End Date – Enter your previously established Project Agreement End Date. If
authorizing a new phase of the project, update the Project Agreement End Date based on the
following guidance:
a.For PE and RW – WSDOT recommends agencies estimate when the phase will be
completed and add three years to determine the “Project Agreement End Date”.
b.For Construction – WSDOT recommends agencies estimate when construction will be
completed and add three years to determine the “Project Agreement End Date”.
c.If an extension to a Project Agreement End Date is required between phase
authorizations, the need for the extension must be described in the Reason for
Supplement. Adequate justification to approve the extension must be submitted with
the supplement. See Section 22.3 for additional guidance.
AGENDA ITEM #6. e)
11.Type of Work and Funding – Complete this section in the manner described in Appendix
22.52.05.
a.Column 1 – Enter the amounts from column 1 of the original local agency agreement. If
the agreement has already been supplemented, enter the amounts by type of work
from column 3 of the last supplemental agreement.
b.Column 2 – Enter additional amounts requested by type of work.
c.Column 3 – Add the amounts in columns 1 and 2.
d.Columns 4 and 5 – Enter the appropriate amounts based on the participation ratio
recorded on the original agreement.
12.Signatures – An authorized official of the local agency signs the Supplemental Agreement, and
writes in their title. Submit one originally signed supplement form to the Region Local Programs
Engineer. It is the responsibility of the local agency to submit an additional, originally signed
agreement form if they need an executed agreement for their file. Note: Do NOT enter a date
on the Date Executed line.
AGENDA ITEM #6. e)
Renton
Technical
College
Sunset Area Transformation Plan Target Areas
Redevelopment
Improvement
Business
Kaiser
Permanente
Jimi Hendrix Memorial
Heritage Park
Kiwanis Park
Highlands
Elementary
Highlands Park
and Neighborhood
Center
McKnight Middle
School
Renton Housing
Authority
Meadow Crest Early
Learning Center and
Playground
Renton
Highlands
Library
Sunset
Neighborhood
Park
The ‘heart’ of
Downtown
Renton
<1 mi
The Landing/
SouthPort
~ 1 mi
900
405
NE SUNSET BLVD CORRIDOR IMPROVEMENTS - Vicinity Map
Bellevue ~3 mi
Newcastle <1 mi
PACCAR
Sunset Area Revitalization Area
AGENDA ITEM #6. e)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, PROVIDING FOR
MEETINGS AND PUBLIC HEARINGS OF THE CITY COUNCIL, COUNCIL
COMMITTEES, ALL CITY BOARDS AND COMMISSIONS, AND HEARING EXAMINER
HEARINGS TO BE HELD ELECTRONICALLY DUE TO THE COVID-19 PUBLIC HEALTH
EMERGENCY.
WHEREAS, on January 21, 2020 the first reported case of the coronavirus disease (COVID-
19) in Washington State occurred in Snohomish County and on February 28, 2020, the
Seattle/King County Public Health announced the first King County and United States death due
to COVID-19 in Kirkland, Washington; and
WHEREAS, on January 30, 2020, the International Health Regulations Emergency
Committee of the World Health Organization declared COVID-19 a public health emergency of
international concern; and, on January 31, 2020, the U.S. Department of Health and Human
Services declared a public health emergency for COVID-19; and
WHEREAS, COVID-19 is a respiratory disease caused by the SARS-CoV-2 virus, a new strain
of coronavirus that had not been previously identified in humans, can easily spread from person
to person, and can result in serious illness or death, and has been classified by the World Health
Organization as a worldwide pandemic; and
WHEREAS, on February 29, 2020, the Washington State Governor declared a State of
Emergency for all counties throughout the state of Washington as a result of COVID-19 pandemic
and outbreak and confirmed person-to-person spread of COVID-19 in Washington State; and
AGENDA ITEM # a)
RESOLUTION NO. _______
2
WHEREAS, on March 5, 2020, the Mayor issued a Proclamation of Emergency due to the
COVID-19 pandemic, and on March 16, 2020, the City Council adopted Resolution 4401 which
ratified the Emergency Proclamation; and
WHEREAS, as a result of the continued worldwide spread of COVID-19, its significant
progression in Washington State, and the high risk it poses in particular to our most vulnerable
populations, the Governor, exercising his emergency powers under RCW 43.06.220, has issued
various Proclamations (currently 20-06 through 20-53) prohibiting certain activities and waiving
and suspending specified laws and regulations; and
WHEREAS, on March 23, 2020, the Governor issued Proclamation 20-25 (Stay Home- Stay
Healthy) prohibiting residents from leaving their place of residence and prohibiting all public
gatherings regardless of the number of people involved; and
WHEREAS, on March 24, 2020, the Governor issued Proclamation 20-28, that among
other things, issued a prohibition on conducting meetings subject to the Open Public Meetings
Act (OPMA), chapter 42.30 RCW, in-person and instead directing that any meetings be held
entirely electronically and be limited to consideration of necessary and routine matters or those
related to the COVID-19 emergency; and
WHEREAS, on March 16, 2020, in order to protect its citizens and limit the spread of
COVID-19, the City Council held its first remote telephonic / electronic regular meeting, and
providing for attendance in the same fashion to the public, on June 1, 2020 the City Council held
its first public hearing along with the ability to provide public comment at a regular meeting, and
continues to convene regular meetings in this manner; and
AGENDA ITEM # a)
RESOLUTION NO. _______
3
WHEREAS, on April 29, 2020, the Planning Commission held its first remote / electronic
regular meeting with all commissioners attending remotely and providing opportunity for the public
to both attend and provide comment remotely; and
WHEREAS, the City Council and Planning Commission have been conducting public
meetings and hearings in accordance with Proclamation 20-28, as amended, and consistent with
the Council's and Commission's Rules of Procedure; with the public being able to provide public
comment and testimony remotely and virtually; and the first hearing before the Hearing
Examiner was conducted, with the public being able to attend and provide testimony remotely
and virtually on May 19, 2020 and continues to convene meetings in this manner; and the City’s
boards / commissions held public meetings in April, May, and June, 2020, with the public being
able to attend and provide public testimony remotely and virtually, and continue to convene
meetings in this manner; and
WHEREAS, Title 35A RCW, chapter 35A.12 RCW, and RCW 35A.12.110, and 35A.12.120
provide the requirement for meetings of the City Council and require that the City Council "shall
meet regularly, at least once a month, at a place and at such times as may be designated by the
city council;" and may call special meetings by providing the council with written notice delivered
to each member of the council "at least twenty-four hours before the time specified for the
proposed meeting" with notice to the public "in accordance with RCW 42.30.080, as now or
hereafter amended"; and RCW 42.30.070 provides that the City Council is to establish the time
for holding regular meetings and also provides a procedure for moving a meeting site in an
emergency”; and
AGENDA ITEM # a)
RESOLUTION NO. _______
4
WHEREAS, there is no requirement in the OPMA that requires the City Council, Planning
Commission or other boards and commissions, to hold meetings or public hearings in any
particular place. The OPMA states that the time and place of regular meetings is to be determined
by the applicable body as reflected in its duly adopted rules of procedures or general practices;
and
WHEREAS, the OPMA requires that the public be permitted to attend a meeting without
preconditions being placed on their attendance; and
WHEREAS, the City Council has provided for technology that allows electronic meetings
and hearings and for the public to attend these electronic "virtual" meetings of the City Council,
as well as the other public meetings and hearings of the City; and this technology allows the
public to attend by calling in by phone and / or watching or listening in real time as well as to
provide public comment and public testimony; and the City has been conducting and the public
attending such virtual meetings and hearings while Proclamation 20-28, as amended, has been
in effect; and
WHEREAS, the City Council has previously established the following general rules and
procedures with respect to the location of regular City Council Meetings:
Resolution 4363 Amending Policies:
800-02 Meetings of the City Council and
800-13 Remote Attendance at Council Meetings; and
Policy 800-02 Meetings of the City Council; and
Policy 800-13 Remote Attendance at Council Meetings; and
AGENDA ITEM # a)
RESOLUTION NO. _______
5
WHEREAS, Proclamation 20-28, as amended, expires on June 17, 2020, and although the
worldwide COVID-19 pandemic’s progression in Washington State has currently slowed, it
continues to threaten the life and health of our people, and remains an extreme public
emergency affecting life, health, property, and peace; and
WHEREAS, due to the ongoing threat COVID-19 poses and the related necessary
precautions and restrictions, the City Council has concluded that in order to continue to protect
life, health and property of its citizens that upon the expiration of Proclamation 20-28, as
amended, it is necessary to continue to hold electronic only "virtual" meetings and hearings, and
hereby also directs the Planning Commission, other boards and commissions, and the Hearing
Examiner, to only conduct such electronic "virtual" meetings during this public health emergency;
and
WHEREAS, by this Resolution the City Council is therefore temporarily moving the
location for holding regular meetings of the City Council and Planning Commission, and all boards
and commissions and the Hearing Examiner, from City Hall or other physical locations to a
telephonic / electronic “virtual” location via telephone and supplemented with other electronic
means and all agendas and notices shall so reflect the new virtual meeting site phone number,
as well as an explanation of how the public may attend the virtual meetings; and
WHEREAS, the City Council has thoroughly considered all applicable and relevant factors
in relationship to COVID-19, and deems this action to provide for telephonic / electronic "virtual"
meetings and public hearings during this emergency is in furtherance of the public interest, and
necessary to protect the safety, and welfare of its citizens and property during this emergency;
AGENDA ITEM # a)
RESOLUTION NO. _______
6
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The City Council Authorizes Remote Meetings and Hearings.
A. Pursuant to Section 4.1 of Council Policy 800-02, the Council establishes the “other
location” for regular business meetings of the City Council where the public can attend
meetings as the following phone number and meeting identification number:
1-253-215-8782 and enter 870 0663 9675.
In addition to such location, the City will publish additional means of viewing and
listening to the meetings in the meeting agendas, which means may include video
teleconferences and / or internet streaming.
B. The City Council further directs the Planning Commission and all other boards and
Commissions and the Hearing Examiner to suspend any rules or practices that requires
meetings or public hearings to occur in person at City Hall or other physical locations and
to hold all of their meetings virtually.
C. The City Council, Planning Commission, all other boards and commissions, and the
Hearing Examiner, shall hold all meetings or public hearings virtually, by phone /
electronic means, and shall provide for attendance by members of the public, in real time,
that will allow the public to listen to or watch the meeting and hear all speakers, and, if
applicable, provide for public comment or testimony in accordance with any applicable
state law or applicable adopted rules, as modified herein.
SECTION II. Remote Meetings and Hearings Procedures.
AGENDA ITEM # a)
RESOLUTION NO. _______
7
A. The Procedures set forth in Exhibit A, are hereby adopted as a baseline for
telephonic / virtual meetings. The City Clerk may modify and provide additional
procedures in accordance with the general guidance of this Resolution.
B. The Planning Commission, other boards and commissions, and the Hearing
Examiner may take additional steps and adopt or amend rules or procedures, if necessary,
in accordance with this Resolution and the Procedures in Exhibit A.
C. Nothing in this Resolution precludes the City Council, Planning Commission, other
boards and commissions, and the Hearing Examiner from providing an additional
opportunity for public participation in a particular case, provided that is done remotely,
or the provision of additional or enhanced notice or alternative methods of electronic
participation.
SECTION III. Agenda and Notice.
The City Clerk or the clerk of any City board or commission shall ensure the agenda for a
meeting or public hearing and any required notice unequivocally states that the meeting or
hearing will be a virtual meeting to be held electronically. The notice shall provide details for
watching the meeting or hearing in real time and for providing oral or written public comment
or testimony at the meeting or hearing through the internet or telephone. This notice shall be
posted on the City’s Website and at the usual and customary City Hall locations utilized for
posting such notices.
SECTION IV. Severability.
If any one or more sections, subsections, or sentences of this Resolution are held to be
unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of
AGENDA ITEM # a)
RESOLUTION NO. _______
8
this Resolution and the same shall remain in full force and effect. In the event that Proclamation
20-28 is modified or lapses and the City Clerk determines that a physical location is required for
public attendance at meetings, a physical location will be made available as published no less
than 24 hours before the meeting in the meeting agenda. Meeting agendas are published on the
City website at Renton.civicweb.net/portal/ and the public may request to receive agendas by
email by making a request to cityclerk@rentonwa.gov or by calling 425-430-6510.
SECTION V. Effective Date of Resolution.
This Resolution shall take effect and be in full force immediately upon passage by the City
Council. This Resolution shall remain in effect until further action of the City Council amends this
Resolution or declares an end to the emergency.
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2020.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _____________________, 2020.
______________________________
Armondo Pavone, Mayor
Approved as to form:
______________________________
Shane Moloney, City Attorney
RES.1848clb:06/12/20
AGENDA ITEM # a)
RESOLUTION NO. _______
9
Exhibit A
These are the public meeting procedures for conducting regular City Council Telephonic /
Electronic / Virtual Meetings and Hearings by the Renton City Council and City Boards and
Commissions.
PROCEDURES:
The City will conduct telephonic “virtual” or electronic meetings or hearings in accordance with
these procedures:
1. Electronic Remote Access.
1.1. City public meetings and hearings will take place via telephone and
supplemented over the Zoom platform.
1.2 Zoom: The public may observe the meeting or hearing by streaming it live
over the internet, or by joining the meeting or hearing through the Zoom
application by computer or telephone. Information regarding joining the meeting
or hearing will be provided on the City's webpage and on the meeting agenda
itself.
1.3 Phone: The public may participate via telephone by dialing 1-253-215-8782
and entering 870 0663 9675.
1.4 TV: The public can view the proceedings live by watching Renton’s Channel
21, or streaming live at http://rentonwa.gov/streaming.
2. Virtual Public Participation.
2.1 Public Comment at Regular Meetings. Section 6 of the City Council Policy
800-02 Rules of Procedure continue to apply to virtual meetings. Procedures for
providing written and oral public comment can be found on the City's website and
will also be provided on the meeting agenda.
2.2 Public Meeting and Hearing Notice.
2.2.1 The City’s meeting and public hearing notice should:
A. Clearly identify that the meeting or public hearing will be held
remotely, and the public can view / listen and participate in the
meeting live by utilizing an internet / online application or by calling
into the meeting by telephone;
B. Provide information on how to join the meeting;
AGENDA ITEM # a)
RESOLUTION NO. _______
10
C. Set forth the deadlines for providing written comments to
present to the body, and set forth a deadline for providing written
comments.
2.2.2. Public Hearing Notices are published in accordance with the
applicable requirements in the Renton Municipal Code and City Council
and/or Board or Commission Rules of Procedures or Rules for the Hearing
Examiner.
Sample Notice Language for City Council Agenda without a Public Hearing – for illustration
purposes only and may be changed and revised as needed.
Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely
through Zoom. Audience comments will be accommodated through Zoom and by
telephone, but the public is requested to sign up for such testimony by emailing
cityclerk@rentonwa.gov or jmedzegian@rentonwa.gov.
Attendance by telephone is available by calling 1-253-215-8782 and entering 870 0663
9675. For those wishing to attend by Zoom, please (1) click this link:
https://us02web.zoom.us/j/88216438260 (or copy the URL and paste into a web
browser) or (2) email one of the above email addresses or call 425-430-6501 by 10 a.m.
on the day of the meeting to request an invite with a link to the meeting.
Those providing audience comment will be limited to 5 minutes each speaker unless an
exception is granted by the Council. Attendees will be muted and not audible to the
Council except during times they are designated to speak. Advance instructions for how
to address the Council will be provided to those who sign up in advance to speak and
again during the meeting.
The proceedings will also be available to view live on Renton’s Channel 21, and streaming
live at http://rentonwa.gov/streaming.
Sample Notice Language for City Council Agenda with a Public Hearing – for illustration
purposes only and may be changed and revised as needed.
Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely
through Zoom. Public testimony during public hearings and audience comments will be
accommodated through Zoom and by telephone, but the public is requested to sign up
for such testimony by emailing cityclerk@rentonwa.gov or jmedzegian@rentonwa.gov.
Attendance by telephone is available by calling 1-253-215-8782 and entering 870 0663
9675. For those wishing to attend by Zoom, please (1) click this link:
https://us02web.zoom.us/j/88216438260 (or copy the URL and paste into a web
AGENDA ITEM # a)
RESOLUTION NO. _______
11
browser) or (2) email one of the above email addresses or call 425-430-6501 by 10 a.m.
on the day of the meeting to request an invite with a link to the meeting.
Those testifying or providing audience comment will be limited to 5 minutes each speaker
unless an exception is granted by the Council. Attendees will be muted and not audible
to the Council except during times they are designated to speak. Advance instructions for
how to address the Council will be provided to those who sign up in advance to speak and
again during the meeting.
The proceedings will also be available to view live on Renton’s Channel 21, and streaming
live at http://rentonwa.gov/streaming.
Sample Instructions for Virtual Attendance at Renton City Council Meetings for illustration
purposes only and may be changed revised as needed (see Exhibit A-1)
AGENDA ITEM # a)
EXHIBIT A-1
COUNCIL MEETINGS VIA ZOOM
How the Meeting Will Work
City Council meetings will be held via Zoom Webinar, broadcast on
Channel 21, and available by telephone. The City Council Liaison and
City Clerk are the hosts of the meeting, the Renton City Council are
panelists, Renton residents and members of the public – as well as
City staff – are attendees.
Webinar attendees do not interact with one another; they join in
listen-only mode, and the host will unmute one or more attendees as
needed.
How to View the Meeting
To view the live meeting outside of Zoom:
Renton TV Channel 21
How to Provide Public Comments
The City Clerk’s Office is accepting public comments on behalf of the
City Council in the following ways:
Email:
Email Address: cityclerk@rentonwa.gov or
jmedzegian@rentonwa.gov
Subject: Public Comment for the Upcoming City Council
Meeting on [date]
Live Public Comment: If you are unable to provide a written comment
(by email), you may join the webinar as an attendee to comment
during the public comment portion of the agenda or call via telephone.
You may access the Zoom webinar as follows:
Request a link via email (above) or by phone (425-430-6501) by
10 a.m. on the day of the meeting. Advance instructions for
how to address the Council will be provided to those who sign
up in advance to speak and again during the meeting; or
Click this link or copy/paste the URL below into your browser
https://us02web.zoom.us/j/87006639675
Dial in the US: +1 253-215-8782
Enter the webinar code: 870 0663 9675
You may participate via [optional alternative attendance information]
as follows:
[insert]
Public Participation Guidelines
Below are recommendations for use by
members of the public in meetings
conducted via Zoom Webinar.
Identification: Upon entering the
webinar, please enter your name,
number or other chosen identifier, so
that the host can call upon you during the
public comment period.
Raise Hand (pictured above): You have
the ability to virtually raise your hand for
the duration of the meeting but you will
not be acknowledged until you are called
on during the public comment period.
NOTE: If you have used your telephone to
access the Zoom meeting, you may press *9
to “raise your hand”. The host will unmute
you when it’s your turn to speak.
Public Comment Period: Use “Raise
Hand” to be called upon by the host. The
host will announce your name when it’s
your turn.
Mute/Unmute: Attendees will be muted
and not audible to the Council except
during times they are designated to
speak. When you are announced, you
will be able to unmute yourself.
Time limit: Those testifying or providing
audience comment will be limited to five
(5) minutes each speaker unless an
exception is granted by the Council.
Use headphones/mic for better sound
quality and less background noise, if
possible.
Instructions for Virtual Attendance at Renton City Council Meetings
For additional information
call 425-430-6501 or email
cityclerk@rentonwa.gov or
jmedzegian@rentonwa.gov
AGENDA ITEM # a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING AN
ADDITIONAL SALES AND USE TAX FOR AFFORDABLE AND SUPPORTIVE HOUSING
IN ACCORDANCE WITH SUBSTITUTE HOUSE BILL 1406 (CHAPTER 338, LAWS OF
2019; RCW 82.14.540), AMENDING SECTIONS 5-10-1 AND 5-10-2 OF THE RENTON
MUNICIPAL CODE, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, in the 2019 Regular Session, the Washington State Legislature approved, and
the Governor signed, Substitute House Bill 1406 (Chapter 338, Laws of 2019; codified as RCW
82.14.540) (“SHB 1406”); and
WHEREAS, SHB 1406 authorizes the governing body of a city or county to impose a local
sales and use tax for the acquisition, construction or rehabilitation of affordable housing or
facilities providing supportive housing and funding the operations and maintenance costs of new
units of affordable or supportive housing; and
WHEREAS, the tax will be credited against state sales taxes collected within the City and,
therefore, will not result in higher sales and use taxes within the City and will represent an
additional source of funding to address housing needs in the City; and
WHEREAS, the tax must be used to assist persons whose income is at or below sixty
percent of the City median income; and
WHEREAS, the City has determined that imposing the sales and use tax to address this
high-priority need will provide benefit to its citizens; and
WHEREAS, in order for a city or county to impose the tax, within six months of the
effective date of SHB 1406, or January 28, 2020, the governing body must adopt a resolution of
AGENDA ITEM # b)
ORDINANCE NO. ________
2
intent to authorize the maximum capacity of the tax, and within twelve months of the effective
date of SHB 1406, or July 28, 2020, must adopt legislation to authorize the maximum capacity of
the tax; and
WHEREAS, the City Council adopted Resolution 4386 on August 12, 2019 declaring its
intent to authorize the maximum capacity of the tax, which meets the statutory requirement to
adopt a resolution of intent within six months of the effective date of SHB 1406; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
impose a local sales and use tax as authorized by SHB 1406 as set forth herein;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DO
ORDAIN AS FOLLOWS:
SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in
strikethrough and underline edits remain in effect and unchanged.
SECTION II. Sections 5-10-1 and 5-10-2 of the Renton Municipal Code are hereby
amended as set forth in Exhibit A incorporated by this reference as if fully set forth herein. All
other provisions in chapter 5-10 RMC remain in effect and unchanged.
SECTION III. If any section, subsection, sentence, clause, phrase or work of this
ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase or word of this ordinance.
AGENDA ITEM # b)
ORDINANCE NO. ________
3
SECTION III. This ordinance shall be in full force and effect thirty (30) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordinance’s title.
PASSED BY THE CITY COUNCIL this _______ day of _________________, 2020.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of ___________________, 2020.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:2106:5/7/2020
AGENDA ITEM # b)
ORDINANCE NO. ________
4
Exhibit A:
CHAPTER 10
SALES AND USE TAX
SECTION:
5-10-1: Imposition Of Sales Or Use Tax
5-10-2: Rate Of Tax Imposed
5-10-3: Administration And Collection Of Tax
5-10-4: Consent To Inspection Of Records
5-10-5: Authorizing Execution Of Contract For Administration
5-10-6: Penalties
5-10-7: Tax Applicable To Natural Gas Sales
5-10-1 IMPOSITION OF SALES OR USE TAX:
A. There is hereby imposed a sales or use tax, as the case may be, as authorized by
RCW 82.14.030(2), upon every taxable event, as defined in RCW 82.14.020, occurring within the
City. The tax shall be imposed upon and collected from those persons from whom the State
sales tax or use tax is collected pursuant to chapters 82.08 and 82.12 RCW.
B. There is hereby imposed an additional sales or use tax upon every taxable event, as defined
in RCW 82.14.020, occurring within the City, as authorized by RCW 82.14.540. Money collected
under this subsection must be used solely, as required by RCW 82.14.540 (or as may be
amended in the future), for the purpose of acquiring, rehabilitating, or constructing affordable
housing, which may include new units of affordable housing within an existing structure or
facilities providing supportive housing services under RCW 71.24.385, or funding the operations
and maintenance costs of new units of affordable or supportive housing. This additional sales or
use tax shall expire twenty (20) years after the date on which the tax is first imposed.
5-10-2 RATE OF TAX IMPOSED:
A. The rate of the tax imposed by Section Subsection 5-10-1.A of this Chapter shall be one-half
of one percent (0.5%) of the selling price or value of the article used, as the case may be;
provided, however, that during such period as there is in effect a sales tax or use tax imposed
by King County under section 17(2), chapter 49, Laws of 1982, First Extraordinary Session, at a
rate equal to or greater than the rate imposed by this Section, the County shall receive fifteen
percent (15%) of the tax imposed by Section Subsection 5-10-1.A; provided further, that during
such period as there is in effect a sales tax or use tax imposed by King County under section
17(2), chapter 49, Laws of 1982, First Extraordinary Session, at a rate which is less than the rate
imposed by this Section, the County shall receive from the tax imposed by Section Subsection 5-
AGENDA ITEM # b)
ORDINANCE NO. ________
5
10-1.A that amount of revenues equal to fifteen percent (15%) of the rate of the tax imposed by
the County under section 17(2), chapter 49, Laws of 1982, First Extraordinary Session.
B. The tax under RMC 5-10-1.B is assessed on the selling price in the case of a sales tax, or value
of the article used, in the case of a use tax. The rate of such tax imposed shall be the greater of
seventy-three ten-thousandths of one percent (0.0073%) or the maximum rate allowed under
RCW 82.14.540 (or as may be amended in the future).
5-10-3 ADMINISTRATION AND COLLECTION OF TAX:
The administration and collection of the tax imposed by this Chapter shall be in accordance
with the provisions of RCW 82.14.050.
5-10-4 CONSENT TO INSPECTION OF RECORDS:
The City hereby consents to the inspection of such records as are necessary to qualify the City
for inspection of records by the Department of Revenue.
5-10-5 AUTHORIZING EXECUTION OF CONTRACT FOR ADMINISTRATION:
The Mayor and Clerk are hereby authorized to enter into a contract with the Department of
Revenue for the administration of this tax.
5-10-6 PENALTIES:
Any seller who fails or refuses to collect the tax as required with the intent to violate the
provisions of this Section or to gain some advantage or benefit, either direct or indirect, and
any buyer who refuses to pay any tax due under this Chapter shall be guilty of a misdemeanor,
and upon conviction thereof shall be penalized in accordance with RMC 1-3-1.
5-10-7 TAX APPLICABLE TO NATURAL GAS SALES:
There is hereby imposed a sales or use tax upon the privilege of using natural gas or
manufactured gas as a consumer. This sales and use tax shall be applicable to all natural gas
used, including use of brokered natural gas.
AGENDA ITEM # b)