HomeMy WebLinkAbout01/16/2013 - Minutes �
� . Renton Library Advisory Board �
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Meeting Minutes
Renton History Museum
January 16, 5:30 p.m.
I. CALL TO ORDER
Chair Lynne King called the meeting to order at 5:40 p.m.
In Attendance
Members: Laurie Beden, Lynne King, Erica Richey, Suzi Ure
City of Renton Staff: Terry Higashiyama, Peter Renner, Diane Wagner
KCLS Staff: Angelina Benecletti
Absent
Member: Catherine Ploue-Smith
II. APPROVAL OF AGENDA
A motion was made by Suzi Ure, seconded by Laurie Beden,to approve the agenda. All were
in favor, motion carried, agenda approved.
III. APPROVAL OF MINUTES
Laurie Beden made a motion, seconded by Erica Richey, to approve the November 21, 2012,
minutes as written. All were in favor, motion carried, minutes approved.
IV. ORAL COMMUNICATIONS/PUBLIC COMMENTS
None.
V. BOARD COMMUNICATIONS
Dorota Rahn,Volunteer Coordinator at the Renton History Museum, briefly talked about the
exhibits currently on display at the Museum. She talked about the local clubs and teams and
the uniforms on display. She discussed the coal miner exhibit and different corporate displays
such as Pac-Car, and the Duwamish exhibit. She talked about the collaboration with students
and the essays they will be preparing. She welcomed us all to the Museum.
Angelina Benedetti and Terry Higashiyama extended gratitude to Laurie Beden for her service
as the Chair of the Board since September 2010. They shared the sentiment of the Board of
appreciation, especially for her professionalism and handling of the difficult situation over the
past few months.
VI. CITY REPORT/Terrv Hi�ashivama "' Peter Renner
Peter talked about the Library Open House/ Meeting held yesterday,January 15, 2013. He
talked about the Library Seismic requirements, the column jacking and the determination of
footprints on the bridge deck. He mentioned that the Geo-Technical Report is on the
website along with questions answered from the Open House/ Meeting.
` City of Renton • �
Library Board Minutes
January 16,2013
Page 2 of 3
He talked about the different load requirements and the recent reinforcement x-rays of the
center span, the back office and stack areas. No large bonus capacities were found.
He talked about the completed survey, and said there are enough details out of the way that
there is a possibility things can proceed. There is a possibility that the design meetings will
begin soon.
Peter went on to talk about the Highlands Library and the multi-party agreement with KCLS,
Colpitts, and Renton Housing Authority. He mentioned an upcoming meeting whereas they
are hoping to come up with a simplified agreement to proceed.
Terry also provided brief updated information on the Open House.
VI1. KCLS REPORT/ANGELINA BENEDETTI
Angelina talked about the American Library Association Conference and gave information
' „
r n i ri I n r 2 2 1 i ( N
about a session p ese ted by United for L bra es schedu ed for Ja ua y 5, 0 3, t t ed uts
„
& Bolts for Friends and Trustees with topics such as effective communication, board
development, advocacy, etc. The session begins at 9:00 a.m. in the Redwood Room of the
Seattle Sheraton.
VI11. DISCUSSION/ACTION ITEMS
The Board talked about the Annual Report from the Board to the Council, which will be made
January 28, 2013 at 7:00 p.m. at City Hall. The report will be presented by Laurie Beden. The
Board reviewed the draft report information and slides and discussed edits. The report will
share all the work the Board has been doing.
IX. OLD BUSINESS
None. ,
X. NEW BUSINESS
The Board retreat will be held on February 2, 2013, from 9:00 a.m. to noon, and City Hall on
the 3�d floor in the training room.
XI. INFORMATION
The American Library Association Mid-Winter Conference is scheduled for Saturday January
25-29, 2013 at the Washington State Convention Center in Seattle.
XII. ADJOURNMENT
A motion was made Erica Richey, seconded by Laurie Beden, to adjourn the January meeting.
All were in favor, motion carried, the meeting adjourned at 6:40 p.m.
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H:\\Boards and Commissions\Library Board\2012\2013 Minutes\lanuary 2013
� City of Renton • �
Library Board Minutes
January 16, 2013
Page 3 of 3
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Signat e
NEXT REGULAR MEETINGS
�
FEBRUARY MEETING
Wednesday,February 20,2012,5:3fl p.m.
Renton City Hall,Council Conference Room,7th Floor
Telephone 425.430.6574
�
MARCH MEETING
Wednesday,March 20,2013,5:30 p.m.
Renton City Hall,Cauncil Conference Room,7�'Floor
Telephone 425.430.6574
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ADVISORY BOARD MEMBERS ""� Renton Libraries help the City of Renton "•�
achieve its Vision and Mission as outlined in the
Renton Business Plan.
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Laurie Beden(Chair Emeritus) ciry uaisons:
LymeNing (Chairperson) TerryHigashiyama
Catherine Ploue-Smi[h Peter Renner
Erica Richey Chair KCLSSuff Liaison: �
Suri Ure qngelina Benedetti V1S1011 �,
Renton-The center of opportunity in the Puget
Sound where families and businesses thrrve.
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Le� PROVID�NG A SAFE� HEALTHY� WELCOMING Le�
ATMOSPHERE WHERE PEOPLE CHOOSE TO LIVE
The Ciry of Renton,in partnership and communication with
residenu,businesses,and xhools is dedicated to: Library Advisory Board members
• Providing a safe,healthy,welcoming atmosphere where
peopte choose to live • Represented the City at KCLS Board
• Promoting economic vitality and strategically positioning of Trustee Meetings
Renton for the future
• Supporting planned growth and influencing decisions that • Toured KCLS Facilities
impact the city • Attended Advisory Board forums to
• Building an indusive city with opportunities for all share ideas with trustees f�om
• Meeting service demands through high quality customer other Communities =�F
service,innovation,a positive work environment,and a
commitment to excellence
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PROVIDING A SAFE, HEALTHY, WELCOMING � �
ATMOSPHERE WHERE PEOPLE CHOOSE TO LIVE ATMOSPHERE WHERE PEOPLE CHOOSE TO LIVE
The Renton Libraries serve The Library supports the City Neighborhood
patrons of every age and program by attending Neighborhood picnics
income and bring the and by participating in the Annual
Library 2 Go!vehicle to Neighborhood training program breakfast.
people who might not
otherwise come to the -
library, induding �, �
subsidized home day cares
and senior housing.
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PROMOTING ECONOMIC VITALITY AND STRATEGICALLY L1°'��`� i�en.nr
� PROMOTING ECONOMIC VITAIITY AND STRATEGICALLY �
POSITIONING RENTON FOR THE FUTURE POSITIONING RENTON FOR THE FUTURE
One of the Renton
The Fairwood, � Library's most
Renton and successful programs
Renton Highlands is its Job Club,
Libraries together which has helped
employ over 60 dozens of
staff inembers. unemployed peopte
find jobs.
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City Council Presentation-January 28,2013 j.,�'�/,'-�i� City Council Presentation-January 28,2013'.`�+'��,i
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SUPPORTING PLANNED GROWTH AND INFLUENCING °R""� SUPPORTING PLANNED GROWTH AND INFLUENCING ��enAnr
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DECISIONS THAT IMPACT THE CITY DEQSIONS THAT IMPACT THE CI7Y .-
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Advisory Board The King County
members attend Library System has
' community won architectural
meetings and design awards and
open houses to `� has been recognized
bring as a standard-bearer
information and ,�''�:,.,� nationally for
offer feedback �:_�-.�x�' designs such as the
r in h
re a d g t e Sammamish Library
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two new Renton LibraryJouma(,May 15,2011,
Libraries. "Landmark Libraries"
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BUILDING AN INCLUSIVE CITY WITH OPPORTUNITIES FOR ALL`"� BUILDING AN INCIUSIVE CITY WITH OPPORTUNITIES FOR AlL`"�
Advisory Board � -_ - " The Libraries' programs and services are
members freety available and benefit the
participated in th
City's 2012 Board community's quality of life.
and Commission
training, which
focused on
inclusion and
diversity.
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BUILDING AN INCLUSIVE CITY WITH OPPORTUNITIES FOR ALL`"� BUILDING AN INCLUSIVE CITY WITH OPPORTUNITIES FOR ALL'`"�
The Renton Library offers ESL The Libraries
(English as a Second
Language), Talk Time, are a partner in
Citizenship test preparation the City of
and GED tutoring programs, Renton's Day of
as well as Spanish Language Service and
storytimes and "Fiestas", offer volunteer
which teach Spanish-speaking opportunities to � '�
parents about Early Learning teens and
skills. adults.
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MEETING SERVICE DEMANDS THROUGH HIGH QUALITY ��en�nr MEETING SERVICE DEAMNDS THROUGH HIGH QUALITY iiea.nr
� � CUSTOMER SERVICE� INNOVATION�A POSITIVE WORK �
CUSTOMER SERVICE, INNOVATION, A POSITIVE WORK
ENVIRONMENT�AND A COMIuVTMENT TO EXCELLENCE ENVIRONMENT�AND A COMMITMENT TO EXCELLENCE
The Renton Downtown Library circulated The Libraries offer Provide Personalized
more than 420,000 items and had more Information Access £t Assistance,
than 275,000 visitors in 2012. including e�book "clinics" that promote
the Library s downloadable collection and
The Renton Highlands Library circulated one-on-one resume, job hunting and
nearly 300,000 items and had more than computer assistance
140,000 visitors in 2012. at Renton Library.
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CUSTOMER SERVICE, INNOVATION,A POSITIVE WORK � �
ENVIRONMENT,AND A COMMITMENT TO EXCELLENCE
The King County
Library System QU ESTI O N S?
partners with the �
Gty of Renton's
Parks Department,
Neighborhood
Program,Renton
River Days,and
Farmer's Market to �,;,
bring library service � � , `
to the broader
community.
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� 2013 Key Areas of Focus . . . . . . . . . .
. . .
Within each Service Goal
Background
In 2006 KCLS conducted comprehensive research on library trends and strategic challenges that
profoundly affect the delivery of library services: rapid and ongoing advances in technology,
significant and continuing demographic changes and fiscal restraints on KCLS.As a result, in
2008 KCLS developed the Future Services Strategy (now referred to as the KCLS Services
Strategy). As part of the Strategy, five service goals are highlighted that support KCLS' vision,
mission and value and address the evolving needs of patrons and the communities KCLS serves.
While many of the services included in the Strategy are traditional library services, the ways in
which the services are delivered shifted to enable KCLS to become a more proactive
organization, reaching out and engaging with the community, particularly in underserved areas.
Now in 2013, as part of this long-term and annual strategic planning process, the Public Services
Leadership Team (PSLI) identified key areas of focus within each of the five goals to provide
. direction for the System and specifically Coordinators when working with KCLS libraries.These
key areas of focus do not exclude other activities but should be considered a priority when
developing/planning library services and programs.And with all services and programs,
connecting people to KCLS content and other information and resources remains a core
principal. Overarching themes guide and act as the first filter to each area of focus.
Overarching Themes
Two primary overarching themes for each area of focus include:
• Reach peopfe who have never been to a library before; who don't have any
--------cur�en��r in what_a library�s o�do�s- -- - - _-- ---- - - — -- - =-- ---- -- - -
• Engage with communities that are disadvantaged/low-income and that
remain unseen in library service.
CommunityConnect, a web-based tool that combines library, demographic and marketing
data should be utilized to make informed decisions about communities and ensure that
KCLS services and programs are meeting the intent of the overarching themes.
•
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� Ke Areas of Focus within ea h
y c Service Goal
Goal#I:Facilitate early literocy and cultivate young readers
The focus should be directed to early literacy services that reach low-income, disadvantaged
children ages 0-5 (and their parents) that don't or can't get to the library.
• What are the needs of the target group in your service area who don't visit the
library?
• How does your proposed service facilitate engagement with the 5 Early Literacy
practices?
• What organizations are providing a service to this population that meets the
need you have identified?Are they current partners, potential partners, or do
they adequately fill this service need on their own? Continuing program: Summer
Reading Outreach visits.
• Gool#2;Engage and support teens and children
The focus for services to school-age children and teens is two-fold: supporting their
educational/academic success and furthering their recreational/cultural awareness.
• How will you identify the needs and interests of the target group in your service
area, particularly those who do not currently use the library? Proposed programs:
YouthSource Book Club &service to REACH Women's and Children's shelter.
• How will you support or enhance what schools and local organizations are
already doing for this group?
• How will your service meet the needs of diverse communities and cultures?
Gool#3:Encourage life(ong leurriing (geared towords odutts)
The focus for senrices to adults is likewise two-fold: convening and sparking conversation and
engagement with others and helping adults to navigate the electronic/digital world of
information.
• What are the needs and interests of adults in your community in regards to
conversation/engagement or to develop technology skills and information
literacy? How will you engage those who are disadvantaged/low-income or who
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do not have an understanding of the library? Continuing program — Renton j
� Library 1ob Club I
• Who is providing a service to this population that meets the need you have
ider�tified? (Are they current partners, poter�tia! partners, or do they adequately
fill this service need on their own?}
• Haw will yau serve the diverse communities and cultures present in this
population?
Goat#4:Provide personatized in�`ormation access und assistante
The focus for services under this gaal shauld be towards offering customized assistance to both
individua{s and externa( groupsjorganizatians.
• What inforrnation need daes this service support? How does this service reach
- and engage diverse communities and cultures?
• Does KCLS currently provide a persor�alized informafiion service for this type of
informatian request? If so, how is this new service distinct from other assistance
that KCLS already offers?
• How do others in the community provide personalized assistance in this area? If
other services are available, are they free or law cost? Continuing program : One-
� on-Qne Employment Assistance
Gaoi#5:Reach and engage the county`s cuituraiiy diverse popuiations
The focus for services under this goal should be towards supporting new arrivals to the area.
• Who are the new/recent arrivals in your neighborhoads? What groups make up
the established immigrant-populations? Proposed p�ograrr►: 1'een Talk Tir�e -
• What do you know abaut their eu(ture? What do you need to learn about their
cuiture?
• Haw will you involve key players/leaders in yaur community in your planning
process�?
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"The Library helps the City of Renton achieve .. ..
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Citv of Renton Vision, Mission, Business Plan
Renton - The center of opportunity in the Puget Sound Region where families and
businesses thrive.
The City of Renton, in partnership and communication with residents, businesses, and
schools is dedicated to:
• Providing a safe, healthy, welcoming atmosphere where people choose to live
• Promotin economic vitatit and strate icall ositionin Renton for the future
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• Su ortin lanned rowth and influencin decisions that im act the cit
PP g P g g P Y
• Bu�ldmg an inclus�ve c�ty w�th opportun�t�es for all
• Meeting service demands through high quality customer service, innovation,
a positive work environment, and a commitment to exceltence
• Providing a safe, healthy, welcoming atmosphere where people choose to
live
� Promote safety, heatth, and security through effective communication
and service delivery - �ibrary staff participated in Safe Environment
Training this past year.
o Facilitate successfut nei hborhoods throu h communit involvement -
� � Y
� The Library supports the City's Neighborhood program by offerin� the
Librar 2 Go! vehicle to nei hborhood icnics, and b artici ating in the
Y � P YP P
annual Neighborhood program training breakfast. "
. o Encourage and partner in the development of quality housing choices for
� people of all ages and income levels - The Library serves patrons of
� •
• every age and income and brin�s the Library 2 Go! vehicle to patrons
who might not otherwise come to the library, includin� subsidized day
care centers and senior housing.
o Promote a walkable, pedestrian and bicycle-friendty city with complete
streets, traits, and connections between neighborhoods and community
focal points
o Provide opportunities for communities to be better prepared for
emergencies
• Promote economic vitality and strategically position Renton for the future
o Promote Renton as the progressive, opportunity- rich city in the Puget
Sound region
o Capitalize on opportunities through bold and creative economic
development strategies
o Recruit and retain businesses to ensure a dynamic, diversified
employment base - The Fairwood, Renton, and Renton Hi�hlands
libraries together employ over 60 staff inembers.
� Nurture entrepreneurship and foster successful partnerships with
• businesses and community leaders - One of the library's most successful
programs is the Job Club, in one year, has helped 34 unemployed people
find jobs.
o Leverage public/private resources to focus development on economic
centers - The Renton Library participates in Downtown community
events and staff regularly attend the quarterly Downtown businesses
meeting.
• Support planned growth and influence decisions that impact the city
o Foster development of vibrant, sustainable, attractive, mixed-use
neighborhoods in urban centers
� Uphotd a high standard of design and property maintenance - The King
County Library System has won architecturat design awards and has been
recognized as a standard-bearer nationally for designs such as the
Sammamish Library (Library Journat, May 15, 2011, "Landmark
Libraries")
o Advocate Renton's interests through state and federal lobbying efforts,
regionat partnerships and other organizations.
. o Pursue transportation and other regional improvements and services that
improve quality of life
� � •
• o Balance development with environmental protection
• Building an inclusive city with opportunities for atl
o improve access to city services and programs and make residents and
businesses aware of opportunities to be involved with their community -
The Li�rary's pragrams and services are freely available and benefit the
quality of tife of all.
� Build connections with ALL communities that reflect the breadth and
richness of the diversity in our city - The Library offers ESL, Tatk Time,
Citizenship classes, and GED test preparation programs, as well as
Spanfsh lan�uage storytimes and "Fiestas" which teach Spanish-speaking
parents about Early Learning skills.
�� Promate understanding and appreciation of our diversity through
celebrations and festivals - The Library offers pro�rams and
conversatianal forums that celebrate cultural diversity.
� Provide critical and relevant information on a timely basis and facilitate
two-way dialogue between city government and the community - The
Library posts timely information provided by City departments.
� o Encourage volunteerism, participation and civic en�agement - The
Library is a partner in the City of Renton's Day of Service and offers
volunteer oppartunities to teens and adults.
• Meet service demands and provide high quatity customer service
o Plan, develop, and maintain quality services, infrastructure, and
amenities
o Prioritize services at levels that can be sustained by revenue
o Retain a skilEed workforce by making Renton the municipal employer of
choice
o Develop and maintain collaborative partnerships and investment
strategies that improve services
o Respond to growin� service demands through partnerships, innovation,
and outcome management
Prepared for the Renton Library Advisory Board - November 14, 2012 Meeting by
� Angelina Benedetti - Library Cluster Manager for the Renton Libraries
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Nuts& Bolts for Friends and Trustees presented by United for Libraries � �
� Friday,January 25, 2013, 9:00 am—4:00 pm United
Sheraton Seattle, Redwood for Libraries
Assuciation of lihrarr Trustrrs,
This aU day training is FREE for those reqistered for the full conference or anyone with �d���.ac�5,Frieads anJ Fuund:�c���„t
an exhibits only badge. Please visit http://www.ala.orq/united/events conferences/midwinter A drvision o(the Mrencan Librury Assoc�ot�on
to register for a FREE exhibits only badge. Please RSVP to united@ala.orp if you plan to attend this all day training.
9:00 am Coffee/Meet&Greet
9:30 am Welcome
• Susan Schmidt(Division Councilor, United for Libraries; Friends of the Library, Montgomery
County, Md.)and Robin Hoklotubbe( United for Libraries Board Member;Special Projects
Coordinator,Santa Clarita Public Library)
9:45-10:30 am Effective Communication
• Linda Ishem(Chair, Pierce County Library System Board of Trustees),Michael Gordon(Chair,
Pierce County Library Foundation Board),and Neel Parikh(Executive Director, Pierce County
Library System)
' 10:30 am Break
10:45-11:30 am Board Development
• Succession planning via good leadership:Gwendolyn Guster Welch(United for Libraries Board
Member; President, Birmingham (Ala.) Public Library Board of Trustees)
• Practical Board Recruitment for Trustees: Diane Sarantakos(United for Libraries Board Member;
Director of Development, Metropolitan Library System,Oklahoma City,Okla.)and Cindy
Friedemann(Trustee, Metropolitan Library System Oklahoma City,Okla.)
� 11:30-12:00 pm Advocacy
• Creating a local grassroots advocacy program for the library's operational budget:Peter Pearson
(United for Libraries Board Member, President,Friends of the St. Paul (Minn.) Library)
• Best practices for state advocacy and how to talk to elected officials:Jeffery Smith(President,
Foundation for Baltimore County Public Library)
12:00-1:30 pm Lunch on your own
1:30-2:15 pm Organizing Author Events at Your Library
• How to contact publishers for authors,tips,costs,and more: Erica Melnichok(Library Marketing
Manager, Random House)
• Hosting the event,tips for success,and more: Robin Hoklotubbe( United for Libraries Board
Member;Special Projects Coordinator,Santa Clarita Public Library)
. What Authors Want:(author,to be determined)
2:20—2:45 pm Roundtable 1
2:45—3:00 pm Break
3:00—3:25 pm Roundtable 2
3:30—3:55 pm Roundtable 3
3:55 pm Wrap Up, Evaluations
Roundtable discussions-attendees can choose three. Each roundtable will last 25 minutes.
• Board Development: (tentative)
• Fundraising: Robin Hoklotubbe
• Library Author Programs:Erica Melnichok NOTE:first roundtable only.
� • Marketing:Beth Nawalinski(Director of Marketing&Communications, United for Libraries)
• Online Book Sales:Carrie Jenod,Once Sold Tales(tentative)
• Social Media for Libraries and Friends Groups:Jillian Kalonick(Marketing/PR Specialist, United for Libraries)
• Strategic Planning:Sally Gardner Reed(Director, United for Libraries)
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The conversation starts here... � �
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I� http:/Jatamw13.ata.org/scheduler
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!� Sesslons
. Thu, 01/24/2013 - 1 :OOpm to 4:OQpm
Executive Committee Meeting i (AASL}
� . Thu, Q1/24/2a13 - 1 :4Qpm to S:Q�pm
�i � immersion Faculty (Hong Kong Graup} (ACRL}
. Thu, 41/24/2�13 - 1 :3Qpm to 6:O�pm
OITP-Advisory Committee Workshop
�� . Thu, �1/24/2�13 - 2:�Opm to 4:04pm
Executive Committee Meeting (AL�C)
. Thu, Q1 i24i2013 - 3:OOpm to 8:OOpm
Executiue Board 8� Commi�t�e Ghair(s} R�treat �B�ALA} [Closeda
. Thu, 01/24/2t�13 - 3:OOpm to 9:a�pm
Reading �ist Cammittee Meeting I (RUSA CC?DES) [Closed]
. Thu, 0'1/24/2013 - 4:OOpm to 5:a0pm
Executive Cammittee Nleeting (ALA)
. Thu, 01/24/2013 - 4:30pm #0 6:OOpm
Joint Yauth Divisions Executive Meeting (AASL, A�SC, YAL�A}
. Fri, 0112512�13 - 8;OOam to 11 :OOam
Program Review Training tAASL i NCATE}
� ' 1/25/2Q13 - 8:QOam to 12:00 m
. Fr�, Q p
�� ClimateQUAL Partners Meeting
Spea�Cer Series � �
. Fri, 01/25/2013 - 4:a0pm to 5:15pm
� � ERT / Booklist Author Forum
�
� . Sat, 01I26/2013 - 10:04am to 11 :O�am
Auditorium Speaker �eries featuring Steven Johnson
. Sat, O�I26/2013 - 11 ;45am to 12:30pm
ALA Masters Series: National Library Board (NLB} of Singapare
. Sat, 01/2�/2013 - 4:OQpm to 5:OOpm
Ar#hur Curley Memorial Lecture
i . Sun, 01/27/2013 - 10:QQam to 11 :OQam
' Auditorium Speaker �eries Featuring Caroline Kennedy
. Sun, �1/27/2Q13 - 11 :45am to 12:30pm
ALA Masters Series: Outreach 2.0: The Digital Revolution of Public
Rela#ions
I . Sun, a1/2712G13 - 3:30pm to 5:30pm
�, Community: The Structure of Belonging with Peter Block (ALA
President's Program}
' � . Mon, 01/28/2Q13 - 11 :45am to 12:30pm
ALA Masters Series: Library Live and On Tour: Taking It to the Street
. Mc�n, Q1i28/2013 - 2:40pm to 3:04pm
Wrap Up1Rev Up Celebration
�
� City of Renton �
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�
• • � - � � �I
Renton Library Advisory Board
COUNCIL PRESENATION
Monday, January 28, 2013
7:00 pm
Renton City Hall
Council Chambers
Seventh Floor
RETREAT
- Safur ay, February 2, 2013
9:00 am to Noon
Renton City Hall
Third Floor
`
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SIGN-IN SHEET � � '='r�`���s� ��
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