HomeMy WebLinkAbout2021 Winter-Spring Recreation Programming-RFP Ad
2021 Winter - Spring Recreation Programming Request for Proposals
PURPOSE
The City of Renton’s Recreation & Neighborhoods Division is seeking individuals, groups, or organizations that
best demonstrate their ability to provide relevant, safe, interactive, and reliable recreation programs to the
community. In response to limitations of large in-person gatherings due to COVID, the Division is looking to
expand its variety of virtual, and small group, in-person programs offered to the community, starting in winter
and through spring 2021. Ideal programming will provide interaction, socialization, learning and an engaging
experience for all ages (preschool ages through seniors). Program areas we are seeking are the following, but
not limited to: arts and crafts, photography, language, culture, music, and/or dance; fitness and wellness (e.g.,
tennis, yoga, outdoor and indoor small group exercise classes); adaptive recreation; computer skill building;
cooking and gardening; animal training and care; social groups such as book clubs, parent support groups.
REVIEW CRITERIA
The following criteria will be used to evaluate Proposals: 1) Complete Proposals – Proposals that are incomplete
will not be evaluated; 2) Demonstrated experience in the development and implementation of recreation
programming; 3) Client references, business references; 4) Quality of program plan; 5) A current City of Renton
Business License is required for anyone doing business on City property. Please be prepared to provide a Renton
business license prior to signing a contract; 6) Insurance may be required for some in-person instruction. Please
be prepared to provide a Certificate of Insurance (COI) naming the City of Renton as Additional Insured fitting
the City’s requirements if necessary; 7) Please provide program budget which includes program fees and
supplies; 8) On all instructional contracts, City of Renton has a 70/30 split.
PROPOSED RFP SCHEDULE
Friday, November 6, 2020: RFP opens; Tuesday, November 17, 2020: RFP Workshop @ 6pm; To register, email:
recreation@rentonwa.gov by Friday, November 13th, and a Zoom link with be emailed; Tuesday, December 1,
2020: RFP Submittal Deadline; Email proposals to: recreation@rentonwa.gov with “2021 Recreation RFP
Proposal” in subject line; December 2nd – 9, 2020: Evaluation panel reviews and scores proposals; Friday,
December 11, 2020: Contract award announcement; December 14th – 31st, 2020: Contract development;
Monday, January 4th: Contract commencement date.
GENERAL STATEMENT
This REQUEST FOR PROPOSAL (RFP) represents a publicly advertised and competitively awarded solicitation by
City of Renton’s Recreation and Neighborhoods Division Recreation Program Providers/Instructors. This RFP is
intended to encourage individuals, groups and organizations to clearly present how they would provide the
requested services, propose options for services or service enhancements and operate these services in a
consistent and fiscally sustainable manner. Each Proposer must also clearly identify its knowledge of the
proposed operating plans, experience and financial stability.
QUESTIONS, EMAIL: recreation@rentonwa.gov Subject line: 2021 Recreation Programming RFP
Published:
Daily Journal of Commerce – 11/6/2020 __________________________________
Jason Seth, City Clerk, MMC