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Home My WebLink AboutAdden 2 AMENDMENT NO. _2_ TO HUMAN SERVICES AGREEMENT FOR CORONAVIRUS RELIEF FUNDING THIS AMENDMENT, dated for reference purposes only as November 17, 2020, is by and between the City of Renton (the “City”), a Washington municipal corporation, and African Community Housing and Development (“Agency” or “Contractor”). The City and the Agency are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-20-375, dated September 24, 2020, to provide specified services in response to the COVID-19 pandemic (referred to herein as the “Agreement”); and Whereas, the City’s funding for the Agreement is derived from CARES Act funding administered through the Washington State Department of Commerce (“Commerce”) and subject to an Interagency Agreement with Commerce with an original end date of October 31, 2020, all as set forth in the Agreement; and Whereas, after entering into the Agreement with the Agency, the City and Commerce amended the Interagency Agreement to extend its end date to November 30, 2020 and increased the amount of funding available to the City; and Whereas, due to the one-month extension of and increased funding through the Interagency Agreement, the Parties amended the Agreement to provide the Agency with additional time to complete its services under the Agreement and on an increased budget (Amendment No. 1); Whereas, the Agency determined that it had capacity to provide increased services beyond those anticipated in Amendment No. 1, and the Parties wish to further amend the Agreement via this Amendment No. 2 to authorize the increased scope of Agency’s services on an increased budget. NOW THEREFORE, It is mutually agreed upon that CAG-20-375 is amended as follows: 1. Increased Services. Agency shall provide the same type of Services as set forth in the Agreement, but shall increase the amount of Services provided commensurate with the increased compensation amount stated below. In other words, Agency shall provide additional Services in the value of $4,330. DocuSign Envelope ID: 4AB48E6E-A0A2-4874-9DE4-6BFB1CF3B8B4 CAG-20-375, Adden #2-20 PAGE 2 OF 2 2. Compensation: Section 4.A, Compensation and Method of Payment, is amended to increase the total amount to be paid under the Agreement to $43,547 (an increase of $4,330 over the Amendment No. 1 amount of $39,217). 3. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ African Community Housing and Development By:____________________________ Kelly Beymer Administrator, Community Services Department Hamdi Abdulle Executive Director _____________________________ Date _____________________________ Date Approved as to Legal Form By Renton City Attorney’s Office __________________________ By: Leslie Clark Senior Assistant City Attorney DocuSign Envelope ID: 4AB48E6E-A0A2-4874-9DE4-6BFB1CF3B8B4 11/18/2020 | 10:41 AM PST 11/18/2020 | 12:53 PM PST Exhibit B-1 - Scope and Schedule of Work Version: October 9, 2020 1 Exhibit B-1 Scope and Schedule of Work 2020 Program Services Agreement Rent and Utility Assistance Agency: African Community Housing and Development 2020 CARES Funding: $43,547 Program: Rental Assistance This funding will provide: Rental assistance for households affected by COVID Total: $43,547 Effective Date August 1-November 19, 2020 Annual Program Outputs: Unduplicated Renton Residents 10 Number of individuals or families provided with rental assistance 10 Number of individuals or families provided with utility assistance 8 The Agency shall provide the approximate number of City of Renton clients with the following services. Services shall be provided in a manner which fully complies with all applicable federal, state and local laws, statutes, ordinances rules and regulations, as are now in effect or may be amended or enacted during the course of the Agreement. Service Unit (“SU”)/Performance Measures Goals Unduplicated City of Renton residents served 10 SU 1 # of individuals or families receiving rental assistance. 10 SU 2 # of individuals or families receiving utility assistance 8 Definition of Units of Service: (Customize for each agency) Service Unit 1: Number of households impacted by COVID-19 in need of rent assistance. Agency shall make payments directly to the landlord. No payments shall be made directly to households. The estimated amount of funding provided for direct rental assistance per family/household is $3000. DocuSign Envelope ID: 4AB48E6E-A0A2-4874-9DE4-6BFB1CF3B8B4 Exhibit B-1 - Scope and Schedule of Work Version: October 9, 2020 2 Service Unit 2: Number of households impacted by COVID-19 in need of utility assistance. Agency shall make payments directly to the utility. No payments shall be made directly to households. The estimated amount of funding provided for utility assistance per family/household shall not exceed $500. Budget $43,547 Personnel/Administrative costs (NTE 10%) $3,958 Direct Assistance to Clients $39,589 The above Services shall be provided by November 19, 2020. ELIGIBILITY: 1. Services provided with funding under this exhibit shall be limited to residents of Renton. 2. Economic support to client is COVID-19 related, resulting from employment and/or business interruptions due to COVID-19 –related business closures, and/or inability to work due to COVID-19 illness of client or a family member. 3. Clients meet the applicable income guidelines. The purpose of this program is to provide assistance to the most income vulnerable population (those with household income of 50% or below of AMI area median income (AMI)), but clients with household income of up to 80% of AMI can qualify. 4. Assistance will not be a duplication of benefits, i.e. the cost has not or will not be paid by another source. INCOME GUIDELINES 2020 HUD INCOME GUIDELINES Median Family Income = $113,300 Effective April 1, 2020 30% MEDIAN 50% MEDIAN 80% MEDIAN FAMILY EXTREMELY LOW- MODERATE- SIZE LOW-INCOME INCOME INCOME 1 $25,100 $41,800 $66,700 2 $28,650 $47,800 $76,200 3 $32,250 $53,750 $85,750 4 $35,800 $59,700 $95,250 5 $38,700 $64,500 $102,900 6 $41,550 $69,300 $110,500 7 $44,400 $74,050 $118,150 8 $47,300 $78,850 $125,750 DocuSign Envelope ID: 4AB48E6E-A0A2-4874-9DE4-6BFB1CF3B8B4 Exhibit B-1 - Scope and Schedule of Work Version: October 9, 2020 3 RECORDS REQUIRED: Records shall be maintained that provide: 1) Income information based on the 2020 HUD Income Guidelines Table. 2) Documentation that each recipient’s family income does not exceed the applicable limits. 3) Documentation that assistance will not be a duplication of benefits. 4) Records of payments to landlords/utilities include the address for which payment was made. An example of such record is certification from a landlord that rent was due for an address for which payment was made under this Agreement. REPORTING: 1. Performance Measures/Demographics Report: The Agency shall collect and retain performance measure and demographic data from the persons served through this contract. Data shall be tracked in an ongoing manner and submitted in a Performance Measures/Demographic Report form approved by the City (Exhibit C). Such report shall be included with each invoice, along with any required receipts/timesheets, and be provided to the City in accordance with the due dates below. 2. Summary of expenses: The Agency shall submit monthly detailed receipts of funds spent under this grant. Receipts shall document the amount spent, a detailed description of the cost and date incurred. For administrative costs; payroll records documenting the time, a description of work performed and support showing amount paid. 3. Eligibility: The Agency shall collect and maintain the applicable documents required to confirm eligibility and shall supply these documents upon request by the City. Reporting Due Dates: REPORT CUT OFF DATES CHECK DATES MONTHLY INVOICES / REPORTS: 1st Reimbursement (September 15-September 30) October 8 October 15 2nd Reimbursement (October 1-October 15) October 23 October 30 3rd Reimbursement (October 16-October 31) November 2 November 9 Final Reimbursement (November 1- November 19) November 20 November 30 DocuSign Envelope ID: 4AB48E6E-A0A2-4874-9DE4-6BFB1CF3B8B4 EXHIBIT CCity of Renton, Washington2020 Human Services Performance Measures/Demographics Reporting Formfor CARES Act COVID‐19 fundingName of Agency:Reporting Period:Contract AmountGoalAmount ($) spentNo. Renton Households/ Individuals servedAmount ($) spentNo. Renton Households/ Individuals servedAmount ($) spentNo. Renton Households/ Individuals servedAmount ($) spentNo. Renton Households/ Individuals servedTOTAL Amount ($) spentTOTAL No. Renton Households/ Individuals servedRental/Utility Assistance00Food Assistance/Direct Food Purchases00Other (Specify) e.g. PPE supplies 00attach all receipts and supporting documentationTOTALS 0 0 0 0 0 0 000Demographics:Race/Ethnicity:White0Black/African American0Asian/Asian American0American Indian/Alaskan Native0Latino, Latino American, Hispanic0Native Hawaiian/Pacific Islander0Multi‐Race/Other0Unknown0TOTALS000 0Narrative:Oct. 1‐Oct. 30, 2020 Nov. 1‐Nov.19, 2020August 1 ‐ 31, 2020 Sept. 1 ‐ Sept. 30, 2020TOTALSDocuSign Envelope ID: 4AB48E6E-A0A2-4874-9DE4-6BFB1CF3B8B4