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HomeMy WebLinkAboutAdden 3 CAG-14-066, Adden #3-20 1 j7IWashington State Local Agency Agreement Supplement Department of Transportation Agency Supplement Number City of Renton 3 Federal Aid Project Number Agreement Number CFDA No. 20.205 TAP-HLP-STUL-1070-008 LA 8408 (Catalog of Federal Domestic Assistance) The Local Agency requests to supplement the agreement number noted above. All provisions in the basic agreement remain in effect except as modified by this supplement. The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment (2 CFR Part 180).Additional changes to the agreement are as follows: Project Description Name Lake Washington Loop Trail-Phase 3 Length 0.4 Termini Logan Avenue N/Cedar River trail junction to Rainier Ave/Airport Way Intersection Description of Work No Change See Attachment A Reason for Supplement Obligate CN funds for Phase 3,de-obligate remaining ROW funds.Additional information provided in Attachment C. Are you claiming indirect cost rate? J Yes ✓ No Project Agreement End Date 12/31/2025 Does this change require additional Right of Way or Easements? Yes ✓ No Advertisement Date: 12/31/2020 Estimate of Funding (1) (3) (4) (5) Type of Work 2 Previous Supplement Estimated Total Estimated Agency Estimated Federal Agreement/Suppl. Project Funds Funds Funds PE %a.Agency 0.00 b. Other 0.00 Federal Aid c.Other 0.00 Participation 0.00 Ratio for PE d. State e.Total PE Cost Estimate(a+b+c+d) 0.00 0.00 0.00 0.00 0.00 Right of Way of.Agency SEE ATTACHMENT B o.00 g.Other 0.00 Federal Aid h.Other 0.00 Participation 0.00 Ratio for RW i.State j.Total R/W Cost Estimate(f+g4 0.00 0.00 0.00 0.00 0.00 Construction 0.00 k. Contract I. Other 0.00 m.Other 0.00 Federal Aid n.Other 0.00 Participation 0.00 Ratio for CN o.Agency p.State 0.00 q.Total CN Cost Estimate(k+i+m+n+o+a) 0.00 0.00 0.00 0.00 0.00 r.Total Project Cost Estimate(e+j+a) 0.00ti4it 0.00 0.00 0.00 0.00 The Local Agency further stipulates that p.�[e g ,lip '�jjje 23, regulations and policies and procedures, and as a condition to payment of the Federal fun fi�lpli ate+all�it, CCeAand will comply with the applicable provisions. Agency Official / 17.1% 4:. '''',,, Washington State Department of Transportation By Armondo Pavone .`.r - SEL '' * By 'rI fir _ = Director, Local Program ATTEST: / y '/, y'''�.,, ,,: Date Executed Jason A. Seth, Cit 1,� Cp rr'rPPek irnn ����N`' co^ DOT Revised 05 2020 I '��''ii„-RATED`D-,,NN���, Page 1 Agency 1Supplement Number City of Renton 3 Federal Aid Project Number Agreement Number CFDA No. 20.205 TA P-HLP-STUL-1070-008• LA 8408 ((Catalog of Federal Domestic Assistance) VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin. Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government(see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation. IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date-This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations.A subrecipient who expends$750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. XVII. Assurances Local Agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act(ADA). DOT Form 140-041 Page 2 Revised 05/2020 TamaWashington*tato D.partmont of Transportation Federal Aid Number : TAP-1070(008) Agreement Number: LA8408 Project Title : Lake Washinton Loop Trail -Phase 3 Supplement Number : 3 Attachment A Description of work The Washington Loop Trail will be constructed in 3 different phases (Phase 3, Phase 4A, and Phase 4B). Phase 3: TAP-HLP-STUL-1070-008 Supplement 3 is to obligate CN fund for phase 3 (Logan Avenue N/Cedar River trail junction Rainer Avenue/Airport Way intersection). Phase 4A will extend improvements from the point of connection on Airport Way/Rainier Ave intersection to approximately NW 3rd PL. Phase 4A Improvements will be constructed as part of Rainier Ave S Corridor Improvements - Phase 4 STPUL 1615(005). Phase 4B: Will extend from the point of connection at Rainier Avenue and continue to approximately 0.7 miles north to the norther City limits. Phase 3 will construct approximately 0.4 miles of improvements from the Logan Ave N/Cedar River Trail junction to the Rainier Ave/Airport Way intersection. Improvements include a cycle track and separated sidewalk, removing one westbound lane of traffic on Airport Way, pedestrian ramps per current ADA standards, signage and pavement markings, and upgrades to an existing traffic signal. Also included are 30-percent design of 0.9 miles of trail connecting from the Rainier Ave/Airport Way intersection to the Northern City limits. Attachment B Washington stag Wia Department of Transportation Federal Aid Number: TAP-1070(008) Agreement Number: LA 8408 Project Title: Lake Washinton Loop Trail-Phase 3 Supplement Number: 3 Estimate of Funding Type of Work (4) (5) YP PREVIOUS(A REEMENTI SUPPLEMENT ESTIMATED TOTAL ESTIMTED ESTIMATED SUPPLEMENT PROJECT FUNDS AGENCY FUNDS FEDERAL FUNDS P.E. a. Agency: $15,000 $15,000 $2,025 $12,975 86.5% b. Other Consultant $382,000 $382,000 $51,570 $330,430 Federal Aid a.1 Agency 2015 Ped/Bike Safety $45,000 $45,000 $45,000 b.2 Consultant 2015 Ped/Bike Safety $381,000 $381,000 $381,000 c State $3,000 $3,000 $405 $2,595 d Total PE Cost Est.(a thru d) $826,000 $826,000 $480,000 $346,000 Right of Way e Agency $52,234 -$52,234 86.5% f1 Other Consultant $42,020 -$38,102 $3,918 $529 $3,389 Federal Aid g Other Acquisition $568,486 -$568,486 h Consultant phase 3 Participation i State $2,000 -$2,000 Ratio for RW j Total R/W Cost Est.(f thru j) $664,740 ($660,822) $3,918 $529 $3,389 Construction k Contract (STPUL-Federal fund) $1,520,000 $1,520,000 $205,200.00 $1,314,800 86.5°/ I Consultant-CM-(STPUL-Federal Fund) $418,000 $418,000 $56,430.00 $361,570 Federal Aid M Agency(STPUL-Federal Fund) $20,703 $20,703 $2,794.91 $17,908 m Agency (2017 Ped and Bike Safety-state fund) $104,297 $104,297 $104,297.00 100% n Consultant(2017 Ped and Bike Safety-state fund)-Environmental $200,000 $200,000 $200,000.00 State o1 Contract-Materials Testing(2017 Ped and Bike Safety-state fund) $125,703 $125,703 $125,703.00 o 2 Contract-Material testing(local fund) $47,703 $47,703 $47,703.00 p State (local fund) $20,000 $20,000 $20,000 q Total Const.Cost Est.(k thru p) $0 $2,456,406 $2,456,406 $762,128 $1,694,278 r.Total Project Cost Estimate(e+j+q) $1,490,740 $1,795,584 $3,286,324 $1,242,657 $2,043,667 Washington Stahl, P VI/ D/partIB !M of TfMipOrtation Federal Aid Number : TAP-1070(008) Agreement Number: LA8408 Project Title : Lake Washinton Loop Trail - Phase 3 Supplement Number: 3 Attachment C Justification for LAA Supplement ROW funds for the Lake W Loop Trail were obligated on 6/6/2016. Since then, the City has been working diligently to acquire parcel 722930-0380 and to modify existing Deed of Release with the FAA that would allow the use of airport property for the purpose of this Project. Appraisal for parcel 722930-0380 was completed in 2016. Offer was presented to property owner on Feb 28, 2017. City's offer based on appraisal was $370,000.00. After a year of negotiations, On February 27, 2018, the City received a counteroffer of$2.2 million, and on April 2018, the City made the decision of rejecting counter offer and withdrawing offer. The City understood this would result in a project delay and complete change of design into a cycle track design. An amendment to the existing Deed of Release (allowing most of ROW attributes along Logan to be within Airport Property—file attached) to allow portions of the proposed trail was anticipated to be approved by 1/2018. The City's consultant worked in hand with the City Airport Staff to prepare all required documentation for FAA Approval. On April 19, 2019, the City Airport Staff received an email from FAA denying City's request to release airport property for the use of a trail. With these two right-of-way constrains, the City and consultant team worked together to re- design the Project within existing ROW. ROW Cost originated prior to 2019 are eligible for reimbursement. For the reasons explained above, the City has no additional need for ROW funds on the Project as currently designed.