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HomeMy WebLinkAboutContract 1 City of Renton, BSK Out-of-School-Time Contract Period: January – December 2021 Contract Number: 014 TERMS AND CONDITIONS This contract is entered into by School’s Out Washington, hereinafter referred to as “SOWA,” and “City of Renton” hereinafter referred to as the “Contractor.” All rights and obligations of the parties to this contract shall be subject to and governed by the terms and conditions contained in the text of this contract, which includes the Contractor’s proposal. Whereas this contract is the final word on contract deliverables and payments, narrative included in the Contractor’s written proposal response to SOWA’s request for proposal for Best Starts for Kids funded OST programs is also considered part of this contract between City of Renton and SOWA. I. BACKGROUND Best Starts for Kids (BSK) is an initiative to improve the health and well-being of King County by investing in promotion, prevention, and early intervention for children, youth, families, and communities. Best Starts for Kids is rooted in the fundamental belief – from within King County government and across King County’s richly diverse communities – that our county is a region of considerable opportunity, and that we all benefit when each and every King County child, youth and young adult is supported to achieve their fullest potential. The goal of BSK is to ensure that all people, regardless of who they are and where they live, have the opportunity to thrive, with full and equal access to opportunities, power, and resources. King County BSK and SOWA share a commitment to contributing to change in the BSK Headline indi- cators for five to 24 year-olds: • Children and youth will be flourishing and resilient; • All youth will achieve a high quality of life; • All youth will graduate from high school; • All third graders will be reading on grade level; • All fourth graders will meet math standards. II. PURPOSE The purpose of this contract is to ensure that youth have access to high quality Out-of-School-Time pro- gramming across King County, as outlined in the Scope of Work (Exhibit A) and Budget (Exhibit B). The contractor must serve youth ages 5-13, meet the minimum attendance and dosage requirements, participate in a mandatory Quality Improvement Pathway and furnish the necessary personnel and services and oth- erwise do all things necessary for or incidental to accomplishing the activities described in the Contractor’s Scope of Work and Budget. CAG-20-488 2 III. PERIOD OF PERFORMANCE The period of performance for this contract is January 1, 2021 – December 31, 2021, unless the contract is terminated sooner as provided herein. An annual contract review will be conducted at the end of each year to ensure accurate compliance with Contractor’s Scope of Work (Exhibit A) and Budget (Exhibit B). IV. PAYMENT The total consideration payable to Contractor for satisfactory performance of the work under this Contract as described in the Scope of Work and Budget is a maximum of $174,005.00. Funding will be provided in two installments, as outlined below. In order to receive payments, the Con- tractor must complete the corresponding tasks and submit the required documents to SOWA by the spec- ified deadlines. SOWA shall initiate authorization for payment to the contractor not more than 30 days after complete and accurate invoice and reporting materials are received. 7.1 Task: Contractor must initiate the project extension, participate in the Youth Program Quality Initiative, and submit the required materials as listed below by January 15, 2021. x Completed W-9 x Signed Accountable Community of Health (ACH) Document x Signed Invoice x Copy of Liability Insurance x Background Check Documentation x Narrative Report (July - December 2020) x Performance Measurement Report (July - December 2020) x Financial Report(s) (July - December 2020) x Participate in Bridge Conference (October 2020) x SEL PQA Self-assessment scores x Continuous Improvement Action Plans x Input program data into Elevate Washington 7.2 Payment: Upon receipt of required materials, Contractor will receive first installment payment of $87,002.50 in February 2021. 3 8.1 Task: Contractor must implement the project, participate in the Youth Program Quality Initia- tive, and submit the required materials as listed below by July 15, 2021. x SEL PQA Self-Assessment Scores x Continuous Improvement Action Plan x Narrative Report (January - June 2021) x Performance Measurement Report (January - June 2021) x Financial Report(s) (January - June 2021) x Signed Invoice x Input program data into Elevate Washington 8.2 Payment: Upon receipt of required materials, Contractor will receive final installment payment of $87,002.50 in August 2021. 9.1 Task: Contractor must implement the project, participate in the Youth Program Quality Initia- tive, and submit the required materials as listed below by January 15, 2022. x Participation in Bridge Conference (October 2021) x SEL PQA Self-Assessment Scores (October – November 2021) x Continuous Improvement Action Plans x Participation in Final Grantee Meeting (TBD) x Input program data into Elevate Washington x Narrative Report (July - December 2021) x Performance Measurement Report (July-December 2021) x Financial Report (July- December 2021) V. CONTRACT MANAGEMENT AND CONTRACTOR INFORMATION The primary contact for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this contract. For SOWA, Omana Imani, King County Expanded Learning Opportunities Systems Director, 801 23rd Avenue South, Suite A, Seattle, WA 98144, phone 206-436-8474, email Oimani@schoolsoutwashington.org or her designee. For the Contrac- tor, see Contractor’s Scope of Work and Budget (Exhibit A and B). SOWA shall be responsible for the monitoring of the Contractor’s performance, the approval of billing submitted by Contractor, and acceptance of any reports provided by the Contractor. During the term of the contract and for six years following termination or expiration of the contract, the Contractor shall grant SOWA the right of access to its facilitates, records, and financial statements at all 4 reasonable times, in order to audit for contract compliance, evaluate performance, and/or ensure quality of services. During the term of the contract, the Contractor shall also provide SOWA access to staff and facilities to conduct site visits and provide training and technical assistance. The Contractor shall partic- ipate in BSK Out-of-School-Time events organized by SOWA, including the Bridge Conference, trainings and other grantee convening’s as needed. Change in Circumstances: The Contractor shall forward to SOWA within ten (10) working days any in- formation concerning the Contractor’s change of circumstances, including change of business name, ad- dress, telephone number, fax number, email address, business status and names of staff associated with this contract. Any changes that occur in the Contractor’s project, changes affecting project implementa- tion or deviations from services as described in the Scope of Work and Budget, including change of budget information, service locations, service numbers (dates, days and hours) and numbers served must be acknowledged in writing to SOWA. VI. CONTRACTOR OBLIGATIONS A. Internal Control and Accounting System: The Contractor shall establish and maintain a system of accounting and internal controls which complies with generally accepted accounting principles prom- ulgated by the Financial Accounting Standards Board (FASB), the Governmental Accounting Stand- ards Board (GASB), or both as is applicable to the Contractor’s form of incorporation. B. Insurance and Liability: SOWA assumes no liability with respect to bodily injury, illness, accident theft, or any other damage of losses concerning persons or property, or involving the Contractor’s equipment. The Contractor is responsible for providing adequate insurance coverage to protect against legal liability arising out of activities provided under this contract and for designation that SOWA be automatically notified thirty (30) days before cancellation or reduction in coverage. A copy of liability insurance must be submitted with the contract. The Contractor shall provide theft coverage of not less than the acquisitions value of equipment and materials purchased with contract funds. The Contractor shall be responsible for and shall indemnify, defend, and hold SOWA harmless from all claims, loss, liability, damages, or fines arising out of relating to a) the Contractor’s performance or failure to per- form this contract, or b) the acts or omissions of the Contractor. C. Background Checks: The Contractor shall ensure that all Contractor and Subcontractor staff and volunteers who will have unsupervised access to children served under this contract have completed and received a satisfactory criminal history background check before providing services to children under this contract. The Contractor shall submit to SOWA documentation that background checks have been completed for all Contractor and Subcontractor staff and volunteers providing services to children under this contract. D. Child Abuse and Health and Safety Concerns: In the delivery of services under this contract, chil- dren’s health and safety shall always be the first concern of the Contractor. The Contractor shall immediately report all instances of suspected child abuse to Child Protective Services at 1-866-END HARM. 5 E. Nondiscrimination and Equal Employment Opportunity: The Contractor shall comply with all applicable federal, state and local laws regarding discrimination, including those set forth in this Sec- tion. During performance of the Contract, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of the employee or applicant’s sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age except by minimum age and retirement provisions, unless based upon a bona fide occupational qualification. The Contractor will make equal employment opportunity efforts to ensure that applicants and employees are treated, without regard to their sex, race, color, marital status, na- tional origin, religious affiliation, disability, sexual orientation, gender identity or expression or age. F. Maintenance of Records: The Contractor shall maintain records and materials related to this contract and the performance of related services, including personnel, property, programmatic records, ac- counting procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract for at least six years after the expiration or termination of this contract. G. Acknowledgements: The Contractor must use the complete project name “Best Starts for Kids Out- of-School-Time Program” in referring to this project on any printed materials for public dissemina- tion. The Contractor must include a general acknowledgement of School’s Out Washington in its list of annual funders and in all appropriate publications and public announcements for the contract period. VII. CONTRACT AMENDMENTS Either party may request changes to this Contract. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Contract. VIII. TERMINATION If the funds SOWA relied upon to establish the contract are withdrawn, reduced or limited, if addi- tional or modified conditions are placed on such funding, or if funds are not allocated for the purpose of meeting SOWA’s obligations under this contract, SOWA may immediately terminate the contract by providing written notice to the Contractor. SOWA may terminate this contract in whole or in part when it is in the best interest of SOWA by giving the Contractor at least thirty (30) calendar days written notice. Termination shall be effective on the date specified in the termination notice. After receipt of such notice, the Contractor shall comply with all instructions contained in the termination notice. Failure on the part of the Contractor: x to carry out the activities, as outlined in the Contractors’ Scope of Work and Budget (Exhibit A and B), and contract performance requirements; x to meet the minimum daily attendance requirements; x to meet the minimum daily program dosage requirements; 6 x to meet or maintain any requirement for contracting with SOWA; x to protect the health or safety of any client; x to perform under any term or condition of this contract; and/or x to comply with any applicable law or regulation; may result in a reduction of or nonpayment of corresponding payment points, an overpayment finding collectible by SOWA, and/or immediate termination of the contract. This contract contains all the conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding this contract’s subject matter shall bind any of the parties hereto. In witness whereof, the undersigned have affixed their signature in execution thereof. CONTRACTOR SOWA Signature:Date: Print Name:Armondo Pavone Title:City of Renton, Mayor Organization:City of Renton Address: 1055 S Grady Way Renton,WA 98057 Signature:Date: Print Name:Elizabeth Whitford Title:Chief Executive Officer Organization:School’s Out Washington Address: 801 23rd Ave S, Suite A Seattle,WA 98144 12/14/2020 Attest:___________________________ Jason A. Seth, City Clerk DocuSign Envelope ID: FB7737AD-7111-4E19-90E5-6D8841C89126 12/16/2020 7 City of Renton, BSK Out-of-School-Time Contract Period: January – December 2021 Contract Number: 014 SCOPE OF WORK (Exhibit A) IX. Scope of Work Contractor shall provide Out-of-School-Time services in accordance with the terms and conditions de- scribed herewith. The total amount of reimbursement pursuant to this Exhibit shall not exceed $174,005.00 for the Period of January – December 2021. Funding for investments in this program is provided by the King County Best Starts for Kids (BSK) Levy and is managed by School’s Out Washing- ton, which has lead responsibility for achieving and monitoring the overall outcomes. X. Program Description Please check which activities will be part of your scope of work for 2021: 9 Offering in-person group programming to youth 9 Offering virtual programming to youth (defined as virtual group meetings in real time - via zoom, hangouts, etc.) 9 Offering on-demand programming that youth can engage in at their own pace (videos, activi- ties, etc.) 9 Distributing physical materials to support learning (technology, art supplies, STEM kits, books, etc.) 9 Engaging 1:1 with youth and families 9 Offering food or other basic needs supports to youth/families Other (please specify):__________________________________ Program Narrative: The Sunset Area, in which the Highlands Neighborhood Center is located, serving youth from Highlands Elementary School and McKnight Middle School, is a community that suffers from a high rate of poverty, limited infrastructure, and low educational attainment of adults. The Highlands Neighborhood Quality Out of School Time Partnership is seeking to bring high quality, culturally appro- priate programming featuring a variety of engagement options and a strong focus on STEM and cultural awareness to youth in this under-served community. We seek to give youth the skills to thrive and succeed in school, and to ignite their love of learning across multiple disciplines – and in particular disciplines that will prepare them for the 21st Century world – multi-cultural, technologically advanced, environmentally aware and full of opportunity. To accomplish this, we will be partnering with the following organizations: Centro Rendu, a program of St. Vincent DePaul of Seattle/King County, to provide Spanish cultural edu- cational programming; Snapology, to provide a variety of programs to engage participants in STEM ex- ploration, career exposure, and use of technology to meet community needs; and the Environmental Sci- ence Center, to provide environmental education and engagement activities. 8 Virtual Weekly Group- Starting in March 2020 the partners created online activities, language lessons, and virtual groups to engage youth when Covid-19 restrictions were in place. On a weekly basis, Renton recreation staff and program partners have been delivering an hour-long online enrichment group with lessons and activities that include learning how to protect the environment, cooking, and art. In 2021, we plan to continue this weekly session and fully engage partners in delivering activities. We have delivered learning kits to students so they receive all the supplies needed to engage in the interactive learning ses- sions. With the support of our ESC partner, we will continue to deliver science kits with supplies and directions for safe, at-home experiments and explorations into the natural environment. Individual Homework Help- City of Renton Recreation team has also provided 1:1 homework help and subject tutoring as requested by families. We work closely with the Highlands Elementary School Princi- pal to support families and students who could use online help to keep up with classwork. Renton Recre- ation staff have helped families get internet access and solve problems to connect with the school online platforms. In 2021, we will continue homework help on request and also support families using online learning. Family Support: Renton Recreation staff and our Centro Rendu partner have also regularly reached out to program families, in English and Spanish, to identify immediate needs and refer them to community resources. We will continue to distribute a monthly newsletter to families in English and Spanish that lists local resources for financial help, health screening, housing, utility assistance plus online learning oppor- tunities for youth. Centro Rendu can work directly with Latinx families in Renton to support families and facilitate their access to available resources or services. Return to in-person programming: City of Renton staff and our partners could rapidly switch to in- person programming when allowed in 2021. City of Renton have identified that in-person activities at the Highland Neighborhood Center will likely occur when the city is in phase 3 of the COVID-19 restrictions. Planned in-person programs are environmental science classes weekly for elementary and middle school youth; technology projects and STEM career exploration for groups of 5th and 6th grade boys and girls as well as middle school girls; and Spanish language and culture enrichment for students in 1st-3rd grades. All elementary and middle school youth rotate in their age groups in art, crafts, outdoor recreation, team games, and homework support supervised by experienced City of Renton Recreation staff. Description of Contract Deliverables 2021 Deliverables 1. Make program adjustments, as necessary and as directed by SOWA, based on previous perfor- mance data and learning. 9 1. Submit updated 2018-2020 Evaluation Plan. In partnership with SOWA and King County evalua- tion staff, make adjustments to evaluation activities as needed. 1. Participate fully in Youth Program Quality Initiative. Virtual Programming In-person programming 1. Provide virtual after-school programming to a minimum of 20 children and youth daily. 4. Provide in-person after-school program- ming to a minimum of 50 children and youth daily. 5. Provide 1 hours of virtual after-school pro- gramming daily. 6. Provide 4 hours of in-person after-school programming daily. 7. Provide 2 days of virtual after-school pro- gramming per week. 8. Provide 5 days of in-person after-school programming per week. 9. Provide 38 weeks of virtual afterschool pro- gramming. 10. Provide 38 weeks of in-person afterschool programming. 11. Provide summer programming to a minimum of 30 children and youth daily. 12. Provide 7 hours of summer programming, daily. 13. Provide 5 days per week of summer programming. 14. Provide 9 weeks of summer programming. 15. Provide 50 virtual programming and learning kits every other month during the weeks we are un- able to open in compliance with the Phased Recommendations from Public Health. XI. Quality Improvement System Contractor will be required to participate in a Quality Improvement process. Through this participation, Contractor will receive training, coaching, assessment (self and external) and take part in a monthly or quarterly peer learning community meeting. Full participation will be required by a minimum of 2 people from each organization (one direct service staff and management-level or supervisorial staff). For Place- Based collectives, a minimum of 2 organizations (the Coordinating Organization and 1 partner) must par- ticipate in external program assessment each assessment season. 10 XII. Program and Reporting Requirements 1. The Contractor will participate in quarterly check-in with BSK staff either in-person or by phone, at SOWA’s discretion. 2. The Contractor will submit participant-level data to SOWA on a semi-annual basis (January and July in each contracted year). The format for this report will be provided by SOWA and will in- clude the demographics of participants and other data needed to measure performance. 3. The Contractor will submit Semi-Annual Narrative Reports to SOWA on July 15th and January 15th. The Semi-Annual Narrative Reports will cover the activities of the previous six months (Jan- uary-June for the July 15th report and July-December for the January 15th report, in each contracted year). The format and questions for the Semi-Annual Narrative Reports will be provided by SOWA. 4. The Contractor will submit Semi-Annual Performance Measurement Reports to SOWA on July 15th and January 15th. The Semi-Annual Performance Measurement Reports will cover the activ- ities of the previous six months (January-June for the July 15th report and July-December for the January 15th report, in each contracted year). The format and questions for the Semi-Annual Per- formance Measurement Reports will be provided by SOWA. 5. The Contractor will submit Semi-Annual Financial Reports to SOWA on July 15th and January 15h. The Semi-Annual Financial Reports will cover expenditures of the previous six months (Jan- uary-June for the July 15th report and July-December for the January 15th report in each contracted year). The template for the Semi-Annual Financial Reports will be provided by SOWA. 6. The Contractor may be required to administer an anonymous Client Satisfaction Survey. When possible, SOWA will share data collected through this anonymous Client Satisfaction Survey with the Contractor for program improvement purposes. XIII. Evaluation Requirements BSK is committed to being able to tell communities and stakeholders what happened as a result of this funding. Contractor will designate a staff person who will lead evaluation activities for this contract. Con- tractor and the BSK Evaluation Team will work collaboratively to track the strengths and challenges of implementing BSK funded activities. The evaluation protocol and set of performance measures for the activities in this contract will be co-developed and is intended to provide Contractor, SOWA and BSK leadership with useful information for decision-making, planning and program management. The Contractor will engage in evaluation activities, including: A. Update 2018-2020 Evaluation Plan. B. Collect and report data according to the timeline and standards outlined in the Evaluation Plan. C. Provide additional data or information to SOWA staff and/or their evaluation contractor(s) outside of the regular reporting schedule to respond to specific requests. 11 XIV. Evaluation Plan The Evaluation Plan will use a format supplied by King County and will include, at minimum: perfor- mance measures, goals, and reporting requirements. At least one of each type of performance measure (below) will be included in the final Evaluation Plan. In addition to the quantity of service provided (how much did we do?) and the quality of service pro- vided (how well did we do it?) you will be expected to develop an additional measure around the quality of youth outcomes (is anyone better off?). King County is the final arbiter for the Evaluation Plan and any subsequent revisions. The Evaluation Plan will be considered final after email confirmation of acceptance is received by both parties. XV. Compensation and Method of Payment The Contractor shall submit a Billing Invoice Package semi-annually that consists of an invoice statement and other reporting requirements as stated in Section IV. The Billing Invoice Package is due on July 15th and January 15th. Date Deliverable Payment January 1, 2021 Signed contract and updated Evaluation Plan N/A January 15, 2021 Invoice and semi-annual re- port and supporting docu- ments First half of 2021 budget amount July 15, 2021 Invoice and semi-annual re- port Final half of 2021 budget amount January 15, 2022 Final report 12 City of Renton, BSK Out-of-School-Time Contract Period: January – December 2021 Contract Number: 014 BUDGET (Exhibit B) Total 2021 Award: $174,005.00 Budget Narrative: We would like to rollover the additional $87,500 we received in fall 2020, to 2021. We anticipate being able to spend down the entire $261,505 in 2021, by increasing Keith Greene to 0.75 FTE in 2021, adding six supplemental staff (once in-person) programming can occur (estimated time frame to start in April), and by contracting with a new partner (Snapology) to offer STEM programing, in lieu of TechBridge not being part of the Highlands Collaborative in 2021. Salary, Wages & Benefits: increasing Keith Greene, Recreation Specialist to 0.75 FTE for 2021: $76,535 (includes benefits); Six Supplemental Staff (22.5 hrs/wk each) to assist with STREAM Team for in-person programming and camps, April – December 2021 (38 wks): $93,385; Total = $169,920 Project Supplies & Equipment: Daily snacks once in-person programming occurs: $6,385; Curriculum and supplies: $3,000; Laptops (10 x $700 each) to assist with small group or 1:1 tutoring: $7,000; Total: $16,385 Professional Development & Training: $1,200 to send STREAM Team staff to annual Bridge Confer- ence; Total: $1,200 Contractors & Consultants: ConTEXT Evaluation: $10,000; Environmental Science Center: $34,000; Snapology (new STEM/STEAM Enrichment Program Partner): $30,000; Total = $74,000 Item Projected Rollover (2018- 2020) 2021 Award Total to spend down in 2021 Salary, Wages & Benefits $33,115 $136,805 $169,920 Project Supplies & Equipment $8,385 $8,000 $16,385 Travel & Transportation Professional Development & Training $1,200 $1,200 Contractors & Consultants $46,000 $28,000 $74,000 Other Overhead Total: $87,500 $174,005.00 $261,505 BUILDING ON STRENGTH AND RESILIENCE IN KING COUNTY KIDS, FAMILIES, AND COMMUNITIES v1 | pg. 1 BEST STARTS FOR KIDS EVALUATION PLAN Result area: Sustaining the Gain - 5-24 Years Old Strategy: Out-of-School Time Strategy aligned with BSK Partnerships with Schools and BSK 5-24 Funding Model: Place-Based - Highlands Quality Out of School Time Partnership (STREAM Team) Grantee & Contract #: City of Renton - 014 Last updated: December 21, 2020 I. DIRECTIONS Please list 3 S.M.A.R.T goals for ‘How much did we do?’, 3 S.M.A.R.T goals for ‘How well did we do it?’, and 1 S.M.A.R.T goal for ‘Is anyone better off?’. S.M.A.R.T Goals = Specific, Measureable, Achievable, Relevant, Time-bound. II. PERFORMANCE MEASURES Type Measures Goals How much did we do? Quantity of service provided. For example # of clients served, # of activities by activity type. • Target and current enrollment • Average daily youth attendance • # of youth on waitlist • Total # of youth served & New Youth o Youth ethnicity o Youth gender o LGBQ youth o Youth who qualify for free and reduced lunch o Youth with special needs o Youth experiencing homelessness • # of hours/day • # of days/week • # of weeks/year • # of staff new to YPQI • # of staff working on BSK program • # of direct service staff working on BSK program • Full participation in YPQI & grant trainings • Serve _at least 50 __ youth per day during in- person programming. • Offer _4__ hours of programming for _5_ days/week during in person programming. • Provide 20 hours a week of individual homework support during school- year virtual programming. • Distribute an online monthly information and resource newsletter to 50 families. • Provide learning kits to at least 80% of all enrolled students to support their participation in group and individual learning activities. How well did we do it? Quality of service provided. For example % of services started within x days, % of participants • Capacity and infrastructure gains • Partnership coordination and alignment gains • % families and youth satisfied with program • Gains in SEL PQA focus areas • Participate in Youth Program Quality Improvement cycle. Create 3 goals for program quality BUILDING ON STRENGTH AND RESILIENCE IN KING COUNTY KIDS, FAMILIES, AND COMMUNITIES v1 | pg. 2 satisfied with services, fidelity measures for evidence-based models. • Gains in Interaction & Engagement Domains of the SEL PQA and SLPQA improvement each assessment cycle. • Identify one SEL PQA focus area with a low score and work with staff to change practices in order to show a gain in this area in the next YPQI assessment. • 60% of youth engaged in the virtual program are satisfied with the type of activity in the weekly virtual group. • 60% of parents with children receiving individual homework help/ tutoring are satisfied with frequency or delivery. Is anyone better off? Quantity of clients that are better off. For example % of clients with improved health, well-being, knowledge, skills, or behaviors. For PSE projects this could be a narrative report of observed changes. • Gains around program-identified youth-level outcomes that align with BSK headline or secondary indicators • 60% of STREAM Team families respond they have received useful information to improve their well-being. • 70% of youth who regularly attend virtual groups respond they have learned new knowledge in at least one topic covered during the group sessions. • 70% of youth who regularly participate in the in-person program respond they have gained social interaction skills with peers or adults during STREAM Team. III. EVALUATION AND LEARNING ACTIVITIES Table includes general requirements. BUILDING ON STRENGTH AND RESILIENCE IN KING COUNTY KIDS, FAMILIES, AND COMMUNITIES v1 | pg. 3 Activity Timeframe Description Grantee Evaluation Semi-Annually • July 15 • Jan 15 The Grantee will submit semi-annual Narrative and Performance Measurement Reports to SOWA. Program Quality Data (self and external assessments) will be collected twice a year as well as during the summer.