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Home My WebLink AboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, January 4, 2021 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely through Zoom. Audience comments will be accommodated through Zoom, but the public is requested to sign up for such testimony by calling 425-430-6501 or emailing cityclerk@rentonwa.gov or jmedzegian@rentonwa.gov by 10 a.m. on the day of the meeting. The public may also submit comments in writing to cityclerk@rentonwa.gov by 5 p.m. on the day of the meeting. For those wishing to attend by Zoom, please (1) click this link: https://us02web.zoom.us/j/83533009277?pwd=ZjN4em5wakpnRi8xY3JGWTNYWVpJZz09 (or copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253- 215-8782 and entering 835 3300 9277 Passcode 347602, or (3) call 425-430-6501 by 10 a.m. on the day of the meeting to request an invite with a link to the meeting. Those providing audience comments will be limited to 5 minutes each speaker unless an exception is granted by the Council. Attendees will be muted and not audible to the Council except during times they are designated to speak. Advance instructions for how to address the Council will be provided to those who sign up in advance to speak and again during the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. ADMINISTRATIVE REPORT 4. AUDIENCE COMMENTS NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 5. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of December 14, 2020. Council Concur b) AB - 2783 Administrative Services Department requests authorization to hire the Budget and Accounting Manager position at salary grade m33, Step E, effective January 19, 2021. Refer to Finance Committee c) AB - 2782 Community & Economic Development Department recommends adoption of an ordinance adopting by reference and amending the most recent versions of the Renton Electrical Code, the International Building Code, the Washington State Energy Code, the International Residential Code, the International Mechanical Code, the National Fuel Gas Code, The Uniform Plumbing Code, and the International Property Maintenance Code. Refer to Planning & Development Committee d) AB - 2779 Human Resources / Risk Management Department requests authorization to hire a Senior Benefits Analyst at salary grade m25, Step D, effective January 11, 2021. Refer to Finance Committee e) AB - 2780 Public Works Utility Systems Division recommends approval of an agreement with Murraysmith, Inc., in the amount of $1,597,678, for construction management services related to the Downtown Utility Improvement project. Refer to Finance Committee 6. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Committee of the Whole: Park Ave. Extension 7. LEGISLATION 8. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 9. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 6:00 p.m. - 7th Floor - MEETING REMOTELY Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings December 14, 2020 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, December 14, 2020 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM. ROLL CALL Councilmembers Present: Ruth Pérez, Council President Randy Corman, Council Position No. 1 Angelina Benedetti, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 Ryan McIrvin, Council Position No. 4 Ed Prince, Council Position No. 5 Kim-Khánh Vǎn, Council Position No. 7 (All councilmembers attended remotely) Councilmembers Absent: ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Ed VanValey, Interim CAO Leslie Clark, Senior Assistant, City Attorney Jason Seth, City Clerk Julia Medzegian, Council Liaison Kristi Rowland, Organizational Development Manager Preeti Shridhar, Deputy Public Affairs Administrator Chip Vincent, Community & Economic Development Administrator Martin Pastucha, Public Works Administrator Jan Hawn, Administrative Services Administrator Kari Roller, Interim Administrative Services Administrator Ellen Bradley-Mak, Human Resources and Risk Management Administrator Kelly Beymer, Community Services Administrator Shane Moloney, City Attorney Vanessa Dolbee, Planning Director AGENDA ITEM #5. a) December 14, 2020 REGULAR COUNCIL MEETING MINUTES Ron Strake, Public Works Utility Systems Director Amanda Askren, Property & Technical Services Manager April Alexander, Executive Assistant Interim Chief Jon Schuldt, Police Department Administrator Deputy Chief Kevin Keyes, Police Department Melissa Day, Administrative Assistant, Police Department Commander Dave Leibman, Police Department (All City staff attended remotely except City Clerk Seth) ADMINISTRATIVE REPORT City Clerk Jason Seth reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2020 and beyond. Items noted were: • Join us for a holiday trivia night on Tuesday, December 15, from 6:30 to 8 p.m. The theme is Holidays Around the World. Visit http://rentonwa.gov/trivianight for more information and to register your trivia team. You can play alone or with a group. Compete for a chance to win a variety of prizes and to be crowned Renton’s trivia champion! • Keep the holiday magic alive with a drive-thru visit to see Santa at one of the Shout Out to Santa events. Come visit Santa and bring him your letters on December 19 and 20 from 12 to 4 p.m. Enter the drive thru at the lot next to Cugini Florists & Fine Gifts at 413 S 3rd Street. • Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL LIMIT AUDIENCE COMMENTS TO THREE (3) MINUTES PER SPEAKER. CARRIED. • Karen Taylor, Renton, expressed support for the Red Lion Inn continuing to operate as a homeless shelter. • Harold Odom, Seattle, shared his experience as a homeless person, and expressed support for the Red Lion Inn continuing to operate as a homeless shelter. • William Yi, Renton, expressed support for the Red Lion Inn continuing to operate as a homeless shelter. • Simha Reddy, Seattle, stated he is a doctor and opposes the ordinance changing the zoning of homeless shelters. • Melissa Glen, Renton, stated that the ordinance regarding homeless shelters should have finalized dates and recommended the City create a Homeless Committee to study the issue further. • LaMont Green, unknown, expressed support of King County turning hotels into homeless shelters and voiced opposition to the ordinance changing the zoning for homeless shelters. • Gabrielle Weidling, Renton, spoke in support of the Red Lion Inn and opposition of the related homeless shelters ordinance. AGENDA ITEM #5. a) December 14, 2020 REGULAR COUNCIL MEETING MINUTES • David Smith, Renton, stated he believes the City needs a graceful exit from the Red Lion Inn and expressed support for the related ordinance. • Larry Gossett, Jr., Seattle, remarked that Renton should be involved in a regional, strategic approach in regard to homelessness. • Carmen Rivera, Renton, spoke in opposition to the homeless shelters ordinance. • Diane Dobson, Renton, noted that over 100 individuals had been banned from the Red Lion Inn shelter due to bad behavior and expressed support for the related ordinance. • Dave McCammon, Renton, expressed support for the homeless shelters ordinance and thanked Council for protecting Renton residents. • Keith Jackson, Renton, thanked service providers assisting individuals at the Red Lion Inn and expressed opposition to the homeless shelters ordinance. • Adam Henderson, Renton, stated he feels perfectly safe with the homeless shelter operating at the Red Lion Inn and expressed opposition to the related ordinance. • Krysta Strasbaugh, Renton, expressed opposition to the homeless shelters ordinance. • Marc Dines, unknown, stated he was a lead designer of the King County Homeless Authority and expressed opposition to the related homeless shelters ordinance. • John Hemphill, unknown, expressed empathy for the adults and youth experiencing homelessness and voiced opposition to the related ordinance. • Zaneta Reid, Snohomish County, expressed opposition to the homeless shelters ordinance. • Dylan Mayo, Renton, expressed opposition to the homeless shelters ordinance. • Marvin Rosete, thanked the service providers at the Red Lion Inn shelter and expressed support for the related ordinance. • Rev. Dr. Linda Smith, Renton, stated the City needs more affordable housing and expressed opposition to the related homeless shelters ordinance. • Winter Cashman, Renton, voiced opposition to the homeless shelters ordinance. • Craig Keoppler, remarked that he has lost many tenants in the buildings he owns near the Red Lion Inn, and expressed support for the related homeless shelters ordinance. • HP, Issaquah, stated he owns the WalMart property and noted that there has been an increase in criminal activity since the shelter began operating. He expressed support for the related homeless shelters ordinance. • Alison Eisinger, unknown, requested the City commit to finding three acceptable alternate locations for homeless shelters in Renton, and to work in good faith with King County on homelessness issues. • Nancy Quinn, Renton, expressed disappointment that so many homelessness activists were advocating for the shelter when King County failed to work collaboratively with the City on this issue. She expressed support for the related ordinance. • Robin Wyss, unknown, stated that SEIU supports the union of workers at the Red Lion Inn and expressed opposition of the homeless shelters ordinance. • David Heldy, unknown, also spoke in support of the SEIU union members at the Red Lion Inn and expressed opposition of the homeless shelters ordinance. • Kathy Keolker, Renton, expressed appreciation for Council’s work on the issue and expressed support of the related homeless shelters ordinance. • Tanis O’Connor, Renton, spoke in opposition to the homeless shelters ordinance. AGENDA ITEM #5. a) December 14, 2020 REGULAR COUNCIL MEETING MINUTES • Marcy Palmer, Renton, stated that the City needs to take a responsible and sensible approach to the issue, and expressed support for the related homeless shelters ordinance. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. Councilmember Corman requested that Item 5.b be removed for separate consideration. a) Approval of Council Meeting minutes of December 7, 2020. Council Concur. c) AB - 2778 Community & Economic Development Department recommended approval of the 2021 Lodging Tax Fund allocations in the total amount of $421,500. Council Concur. d) AB - 2777 Community Services Department recommended approval of Amendment 1 to CAG- 20-101 with McKinstry Essention, in the amount of $2,407,491 for the Renton City Hall - Phase 2 Improvements project. Refer to Finance Committee. e) AB - 2775 Public Works Transportation Systems Division requested approval to execute three agreements (when final), with The Boeing Company: 1) Permanent Easement Agreement in the amount of $640,000; 2) Temporary Construction Easement in the amount of $188,546.95; and 3) The Boeing Compensation Agreement for Park Avenue North Extension in the amount of $1,355,481, with the total compensation to The Boeing Company for the Park Avenue North Extension project set at $2,184,027.95. Refer to Committee of the Whole. f) AB - 2774 Public Works Transportation Systems Division submitted CAG-14-151, SW Grady Way Overlay project, with Lakeside Industries, Inc., and requested acceptance of the project and release of the contract bond after 60 days, once all State approvals are received. Council Concur. MOVED BY PÉREZ, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, MINUS ITEM 5.B. CARRIED. SEPARATE CONSIDERATION ITEM 5.b b) AB - 2776 Mayor Pavone appointed the following individuals to the Renton Airport Advisory Committee: Jeanne DeMund to the Kennydale Neighborhood primary position (moving Ms. DeMund from the Kennydale Neighborhood alternate position) for a term expiring May 7, 2024; and appointed Marcie Palmer to the Kennydale Neighborhood alternate position for an unexpired term expiring on May 7, 2023. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE CONSENT AGENDA ITEM 5.B AS COUNCIL CONCUR. CARRIED. UNFINISHED BUSINESS a) Utilities Committee Chair O'Halloran presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute Amendment No. 2 to CAG-19-313 with Otak, Inc. in the amount of $558,917 for phase two design services for the Monroe Avenue NE Storm Improvement Project. MOVED BY O'HALLORAN, SECONDED BY BENEDETTI, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #5. a) December 14, 2020 REGULAR COUNCIL MEETING MINUTES b) Utilities Committee Chair O'Halloran presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute Amendment No. 1 to CAG-19-139 with Osborn Consulting Services, Inc. in the amount of $118,582 for design services for the SE 172nd Street and 125th Avenue SE Green Stormwater Infrastructure Design Project. MOVED BY O'HALLORAN, SECONDED BY BENEDETTI, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Transportation Committee Chair McIrvin presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute Amendment No. 06-20 to Lease Agreement LAG-93-004 with BHC, Inc. The fiscal impact will result in an annual revenue of $33,998.62 with scheduled increases based on the Seattle-Tacoma area Consumer Price Index- Urban (CPI-U) adjustments and an appraisal to determine the value of the 48,778.51 square foot parcel. MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee Chair Prince presented a report concurring in the staff recommendation to approve the following payments: 1. Accounts Payable – total payment of $7,366,361.65 for vouchers, 10216, 10220, 10290, 388535-388563, 388574-388606, 388617-388635, 388637-388768, 388770- 388877; payroll benefit withholding vouchers 6430-6434, 6440-6441, 6443-6446, 388607-388616 and three wire transfers. 2. Payroll – total payment of $1,463,857.56 for payroll vouchers that include 559 direct deposits and 1 check. (11/01/20-11/15/20 pay period). 3. Municipal Court vouchers 017742 - 017752 totaling $4,237.08. MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. e) Finance Committee Chair Prince presented a report concurring in the staff recommendation to authorize the write off of bad debt in the amount of $36,222.87 and remove from the City’s accounting records. MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. f) Finance Committee Chair Prince presented a report concurring in the staff recommendation to approve the Professional Services contract agreement in the amount of $166,000 annually between the City of Renton and Outcomes by Levy LLC from January 1, 2021 through December 31, 2022. MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED.** g) Finance Committee Chair Prince presented a report concurring in the staff recommendation to approve either the ‘Agreement for Design, Permitting and Construction Support for Cedar River Trail Relocation and Cedar River Bank Stabilization Project’ with GeoEngineers, Inc. that is included in this Agenda Bill packet or the updated copy provided at this meeting. Suggested changes to the agreement do not affect the scope of work or the negotiated cost of the project. In February 2020, the Cedar River experienced a 50-year flood event that eroded a section of riverbank next to the Cedar River Trail, between the Cedar River Dog Park and Riverview Park. The Trail is narrowed in this area to keep the public at a safe distance from the edge of the river AGENDA ITEM #5. a) December 14, 2020 REGULAR COUNCIL MEETING MINUTES bank. Geotechnical evaluations recommend that the Trail be relocated away from the current escarpment until the river bank can be stabilized from future erosion. This Professional Services Consultant Agreement is estimated to cost $375,638.00 for the design, permitting and advisory support during construction for the temporary relocation of the Cedar River Trail and stabilization of the Cedar River embankment. On March 2, 2020, City Council ratified and approved an emergency proclamation by Mayor Pavone that proclaimed the existence of a local emergency due to the flood. With this, and by meeting other FEMA thresholds, the Cedar River Trail and Bank Stabilization project is eligible for Federal reimbursement as FEMA project 4539-DR-WA. This engineering phase will cost the City approximately $45,077, or 12% of the original cost estimate, and will be budgeted with the General Fund portion of the Parks and Trails Division of the Community Services Department. GeoEngineers, Inc. was selected pursuant to City of Renton Policy and Procedure 250-02 – Purchasing, Bidding and Contracting Requirement, Section 6.10.3 – Emergencies. MOVED BY PRINCE, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. LEGISLATION Ordinances for second and final reading: a) Ordinance No. 5996: An ordinance was read adopting the following interim zoning controls in response to the Renton Red Lion COVID-19 Deintensification Shelter operating in the City of Renton since April 2020: (1) clarifying and modifying principal, accessory, and unclassified use regulations by amending Subsections 4-2-050.A, 4-2-050.C.4, 4-2-050.C.5, AND 4-2-050.C.6 of the Renton Municipal Code; (2) clarifying and modifying certain land use definitions in the Renton Municipal Code by amending Subsection 4-2-060.K of the Renton Municipal Code, amending the definition of “Diversion Facility” and removing the definition of “Diversion Interim Service Facility” in Section 4-11-040 of the Renton Municipal Code, amending the definition of “hotel” and adding a definition of “hotel, extended-stay” in Section 4-11-080 of the Renton Municipal Code, and amending the definition of “social service organizations” in Section 4-11-190 of the Renton Municipal Code; (3) allowing for one COVID-19 deintensification shelter to temporarily operate in the Commercial Arterial (CA) zoning district by adding a definition of “COVID-19 Deintensification Shelter” in Section 4-11-030 of the Renton Municipal Code and amending Subsections 4-2-060.G, 4-2-080.A.71, and 4-2- 080.A.101 of the Renton Municipal Code; and (4) allowing for and regulating land uses serving those experiencing homelessness by adding a new Section 4-4-045, Homeless Services Use, to the Renton Municipal Code and adding a definition of “Homeless Services Use” to Section 4- 11-080 of the Renton Municipal Code; making a legislative determination that the ordinance is exempt from full compliance with the State Environmental Policy Act (Chapter 43.21.C RCW); providing for severability; declaring an emergency; and establishing an immediate effective date. MOVED BY CORMAN, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS READ.** Senior Assistant City Attorney Clark answered several inquiries from Council regarding Ordinance No. 5996. Mayor Pavone also noted that the ordinance had been through the Renton Equity Lens and public input processes. Additionally, Council discussion ensued regarding the merits and deficiencies of the ordinance. AGENDA ITEM #5. a) December 14, 2020 REGULAR COUNCIL MEETING MINUTES MOVED BY VǍN, SECONDED BY MCIRVIN, COUNCIL REVISE SECTION V OF THE ORDINANCE TO REFLECT THAT RMC 4-2-080.A.101.A WILL READ, "AFTER JUNE 1, 2021, THE COVID-19 DEINTENSIFICATION SHELTER SHALL SERVE NO MORE THAN ONE HUNDRED SEVENTY-FIVE (175) PERSONS AT A TIME.". MOTION FAILED. AYES: VǍN, MCIRVIN. NOES: PÉREZ, CORMAN, O’HALLORAN, PRINCE, BENEDETTI. MOVED BY VǍN, SECONDED BY MCIRVIN, COUNCIL REVISE SECTION V OF THE ORDINANCE TO REFLECT THAT RMC 4-2-080.A.101.B WILL READ, "THE COVID-19 DEINTENSIFICATION SHELTER SHALL CEASE OPERATIONS NO LATER THAN JUNE 1, 2022, AFTER WHICH DATE THE COVID-19 DEINTENSIFICATION SHELTER WILL BE UNLAWFULLY OPERATING IF IT DOES NOT HOLD A VALID CONDITIONAL USE PERMIT FOR A HOMELESS SERVICES USE AND IS NOT OPERATING IN A LOCATION IN WHICH HOMELESS SERVICES USES ARE ALLOWED.". MOTION FAILED. AYES: VǍN, MCIRVIN. NOES: PÉREZ, CORMAN, O’HALLORAN, PRINCE, BENEDETTI. **ORIGINAL MOTION TO ADOPT THE ORDINANCE AS READ CARRIED. ROLL CALL: AYES: PÉREZ, CORMAN, O’HALLORAN, PRINCE, BENEDETTI. NOES: VǍN, MCIRVIN. b) Ordinance No. 5998: An ordinance was read amending self-storage standards in Subsections 4-2-060.M, 4-2-080.A.17, 4-2-080.A.22, and 4-2-080.A.59 of the Renton Municipal Code, providing for severability, and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. c) Ordinance No. 5999: An ordinance was read adding regulations for standalone solar energy structures by amending Subsection 4-2-060.O of the Renton Municipal Code, amending Chapter 4-4 of the Renton Municipal Code by adding a new Section 4-4-105 “Solar Energy Systems,” and adding new definitions of “Solar Energy System” and “Solar Energy System, Ground Mounted, Small Scale” to Section 4-11-190 of the Renton Municipal Code, providing for severability, and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. d) Ordinance No. 6000: An ordinance was read updating regulations for the Center Downtown (CD) Zone by amending Subsections 4-2-060.L, 4-2-080.A.3, 4-2-080.A.6, and 4-2-120.B; and the definition of “Dwelling, Attached” in Section 4-11-040 of the Renton Municipal Code; providing for severability; and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. e) Ordinance No. 6001: An ordinance was read amending Section 4-1-045 of the Renton Municipal Code by renaming the section from “Vesting” to “Vesting Regulations,” eliminating Shoreline Development Permits and Conditional Use Permits from the list of applications that vest at complete application, clarifying duration of vesting, providing for severability, and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. AGENDA ITEM #5. a) December 14, 2020 REGULAR COUNCIL MEETING MINUTES f) Ordinance No. 6002: An ordinance was read revising Accessory Dwelling Unit (ADU) regulations by amending Subsections 4-2-110.C, 4-2-110.E, and 4-2-116.B.2 of the Renton Municipal Code, providing for severability, and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. g) Ordinance No. 6003: An ordinance was read amending Subsection 4-9-070.R of the Renton Municipal Code, relating to the State Environmental Policy Act (SEPA) appeals process, providing for severability, and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. h) Ordinance No. 6004: An ordinance was read revising regulations relating to government facilities by amending Subsection 4-2-060.G of the Renton Municipal Code, amending the definition of “Government Facilities, Other” in Section 4-11-070 of the Renton Municipal Code, and adding new definitions of “Government Maintenance Facilities, Other” and “Government Office, Other” to Section 4-11-070 of the Renton Municipal Code, providing for severability, and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. i) Ordinance No. 6005: An ordinance was read adopting the 2020 amendments to the City's 2015 Comprehensive Plan, maps, and data in conjunction therewith, and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. j) Ordinance No. 6006: An ordinance was read changing the zoning classification of one parcel (King County Parcel Number 1923059047) within the City of Renton from Industrial Medium (IM) to Commercial Arterial (CA) (CPA 2019-M-01) and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. k) Ordinance No. 6007: An ordinance was read changing the zoning classification of 14 parcels within the City of Renton and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. l) Ordinance No. 6008: An ordinance was read changing the zoning classification of twenty-nine parcels bounded by SE Petrovitsky Road to the north, 118th Avenue SE to the East, SE 180th Street to the south, and 116th Avenue SE to the west within the City Of Renton from Residential Four (R-4) to Residential Six (R-6) (CPA 2019-M-03) and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. AGENDA ITEM #5. a) December 14, 2020 REGULAR COUNCIL MEETING MINUTES m) Ordinance No. 6009: An ordinance was read vacating a portion of an alley, located near 1300 Bronson Way N and situated east of Garden Avenue N, west of Meadow Avenue N, north of Bronson Way N, and south of N 2nd Street (1300 Bronson Way N Street Vacation; VAC-20- 001). MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. ADJOURNMENT MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME: 10:03 P.M. Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 14 Dec 2020 AGENDA ITEM #5. a) Council Committee Meeting Calendar December 14, 2020 December 21, 2020 Monday NO MEETINGS COUNCIL HOLIDAY December 28, 2020 Monday NO MEETINGS COUNCIL HOLIDAY January 4, 2021 Monday CANCELED Utilities Committee, Chair Benedetti CANCELED Community Services Committee, Chair Văn *CANCELED Transportation Committee, Chair McIrvin 6:00 PM Committee of the Whole, Chair Corman - Videoconference 1. Park Ave. Extension 7:00 PM City Council Meeting - Videoconference *Updated Meeting Cancelation AGENDA ITEM #5. a) AB - 2783 City Council Regular Meeting - 04 Jan 2021 SUBJECT/TITLE: Hire Vacant Budget and Accounting Manager (grade m33) Position at Step E RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Administrative Services Department STAFF CONTACT: Kari Roller, Fiscal Services Director EXT.: 6931 FISCAL IMPACT SUMMARY: There is no budget impact to hire Kristin at a step E. She will be filling the vacant Budget and Accounting Manager position and the salary will be covered within the department’s budget. SUMMARY OF ACTION: The Finance Division has had the Budget and Accounting Manager position unfilled since September 2019. This position was previously the Fiscal Services Manager which was changed to the Budget and Accounting Manger effective February 2020 through a division reorganization. Finding a qualified candidate for the vacant Budget and Accounting Manager position with governmental accounting experience and the education required for this position has proven to be difficult. Kristin Trivelas is a talented professional with twenty years of experience of which over five of those years was working at Sound Transit, City of Federal Way and previously at the City of Renton as a Senior Finance Analyst. Kristin has a bachelor’s degree in Accounting and a master’s degree in Business Administration. Through the interview experience extensive has she as candidates stood the from out in Kristin process other governmental accounting specifically related to the preparation of the annual financial statement and budget. It is our opinion that we will not be able to find an individual more suited by background, skills and abilities to fill this position. EXHIBITS: A. Issue Paper B. C. D. STAFF RECOMMENDATION: We recommend that the City Council authorize staff to of fer Kristin Trivelas the Budget and Accounting Manager (grade m33) position, Step E, effective January 19, 2021. AGENDA ITEM #5. b) ADMINISTRATIVE SERVICES M E M O R A N D U M DATE:January 4, 2021 TO:Randy Corman, Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Jan Hawn, Administrative Services Administrator STAFF CONTACT:Kari Roller, Fiscal Services Director SUBJECT:Hire Vacant Budget and Accounting Manager (grade m33) Position at Step E BACKGROUND The Finance Division has had the Budget and Accounting Manager position unfilled since September 2019. This position was previously the Fiscal Services Manager which was changed to the Budget and Accounting Manger effective February 2020 through a division reorganization. ISSUE Finding a qualified candidate for the vacant Budget and Accounting Manager position with governmental accounting experience and the education required for this position has proven to be difficult. Kristin Trivelas is a talented professional with twenty years of experience of which over five of those years was working at Sound Transit, City of Federal Way and previously at the City of Renton as a Senior Finance Analyst. Kristin has a bachelor’s degree in Accounting and a master’s degree in Business Administration. Through the interview process Kristin stood out from the other candidates as she has extensive experience in governmental accounting specifically related to the preparation of the annual financial statement and budget. It is our opinion that we will not be able to find an individual more suited by background, skills and abilities to fill this position. There is no budget impact to hire Kristin at a step E. She will be filling the vacant Budget and Accounting Manager position and the salary will be covered within the department’s budget. RECOMMENDATION We recommend that the City Council authorize staff to offer Kristin Trivelas the Budget and Accounting Manager (grade m33) position, Step E, effective January 19, 2021. AGENDA ITEM #5. b) AB - 2782 City Council Regular Meeting - 04 Jan 2021 SUBJECT/TITLE: Adoption of 2018 Construction Codes RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Rob Shuey, Building Official EXT.: 7290 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: Every three years the International Code Council Updates the international codes. These codes include the building code, residential code, mechanical code, property maintenance code, accessibility code and others. In turn, the State of Washington reviews the codes and adopts them with their own amendments. Pursuant to state law, all cities within the state must adopt the codes and amendments at the local level, concurrently with the state. These codes were to be adopted statewide on July 1, 2020, but because of delays created by COVID-19, the State of Washington decided to put off the adoption of the codes until February 1, 2021. In addition to the International codes, updated versions of other codes such as the Uniform Plumbing Code and the Washington State Energy Code are also being adopted pursuant to state law. The purpose of this code adoption is to remain in compliance with RCW 19.27.031 that requires the city to adopt these codes. EXHIBITS: A. Draft Ordinance STAFF RECOMMENDATION: Approve the proposed code changes and adoption of the related ordinance. AGENDA ITEM #5. c) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON; AMENDING SUBSECTION 4‐5‐030.B.2; SECTION 4‐5‐040; SUBSECTIONS 4‐5‐050.A AND 4‐5‐ 050.C; AND SECTIONS 4‐5‐051, 4‐5‐055, 4‐5‐090, 4‐5‐100, 4‐5‐110, AND 4‐5‐130 OF THE RENTON MUNICIPAL CODE; ADOPTING BY REFERENCE AND AMENDING THE MOST RECENT VERSIONS OF THE RENTON ELECTRICAL CODE, THE INTERNATIONAL BUILDING CODE, THE WASHINGTON STATE ENERGY CODE, THE INTERNATIONAL RESIDENTIAL CODE, THE INTERNATIONAL MECHANICAL CODE, THE NATIONAL FUEL GAS CODE, THE UNIFORM PLUMBING CODE, AND THE INTERNATIONAL PROPERTY MAINTENANCE CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in strikethrough and underline edits remain in effect and unchanged. SECTION II. Subsection 4‐5‐030.B.2 of the Renton Municipal Code is amended as shown below. All other provisions in 4‐5‐030.B remain in effect and unchanged. B.INDIVIDUAL MOBILE/MANUFACTURED HOME INSTALLATION: 1.Installation Permit Required: An installation permit from the Development Services Division shall be required for installation of each manufactured/mobile home and to connect to utilities. An installation permit shall not be issued for the location of any mobile home unless the mobile home park has been issued an occupancy certificate and a license from the Building Official. 2.Installation Requirements: All mobile home installations shall comply with Chapter 296‐150B‐200 M WAC, entitled General Installation Requirements for Mobile Manufactured Homes. Setbacks, lot coverage and related DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 2 requirements shall be completed and approved and issued prior to the occupation of each mobile home. 3. Insignia Required: Mobile homes constructed after July 1, 1968 shall bear the insignia of approval for plumbing, heating and electrical installation according to chapter 43.22 RCW. SECTION III. Section 4‐5‐040 of the Renton Municipal Code is amended as follows: 4‐5‐040 RENTON ELECTRICAL CODE: The most recently published 2020 edition of The Washington Cities Electrical Code, Parts 1, 2 and 3, as published by the Washington Association of Building Officials and amended by the City of Renton, is adopted by reference, and shall be known as the Renton Electrical Code. The City shall at all times keep on file with the City Clerk, for reference by the general public, not less than one copy of The Washington Cities Electrical Code. SECTION IV. Subsection 4‐5‐050.A of the Renton Municipal Code is amended as follows: A. ADOPTION: 1. The 2015 2018 Edition of the International Building Code (IBC) including the adoption of ICC/ANSI A117.1‐2009, Requirements for Accessible and Useable Buildings and Facilities, as adopted and amended by the State Building Code Council in chapter 51‐50 WAC, as published by the International Code Council, excluding Chapter 1, Administration, is adopted by reference, together with the following amendments and additions. The Construction Administrative DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 3 Code, as set forth in RMC 4‐5‐060, shall be used apply in place of IBC Chapter 1, Administration. 2. Exceptions to the IBC: The provisions of this code do not apply to temporary growing structures used solely for the commercial production of horticultural plants including ornamental plants, flowers, vegetables, and fruits. “Temporary growing structure” means a structure that has the sides and roof covered with polyethylene, polyvinyl, or similar flexible synthetic material and is used to provide plants with either frost protection or increased heat retention. A temporary growing structure is not considered a building for purposes of this code. The provisions of this code do not apply to the construction, alteration, or repair of temporary worker housing except as provided by rule adopted under Chapter 70.114A RCW or Chapter 37, Laws of 1998 (SB 6168). “Temporary worker housing” means a place, area, or piece of land where sleeping places or housing sites are provided by an employer for his or her employees or by another person, including a temporary worker housing operator, who is providing such accommodations for employees, for temporary, seasonal occupancy. 3. Appendix E – Supplementary Accessibility Requirements of the 2015 2018 Edition of the International Building Code is also adopted by reference. The 2015 2018 International Existing Building Code (IEBC) is included in the adoption of the International Building Code as provided by IBC Section 101.4.7101.5.11 of the Construction Administrative Code, as set forth in RMC 4‐5‐DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 4 060.A.6, and amended in WAC 51‐50‐480000, et seq., including Appendix A, Guidelines for the Seismic Retrofit of Existing Buildings, excluding Chapter 1, Part 2, Scope and Administration. The Construction Administrative Code, as set forth in RMC 4‐5‐060, shall be used apply in place of IEBC Chapter 1, Part 2, Scope and Administration. Provided that detached one‐and two‐family dwellings and multiple single‐family dwellings (townhouses) not more than three (3) stories above grade plane in height with a separate means of egress, and their accessory structures not more than three (3) stories above grade plane in height, shall comply with the IEBC or the International Residential Code (IRC). 4. The 2015 2018 International Swimming Pool and Spa Code (ISPSC) is included in the adoption of the International Building Code as provided by IBC Section 3109.1 and amended in WAC 51‐50‐3109, and as provided by IRC Section R326 and amended in WAC 51‐51‐0328, excluding Chapter 1, Scope and Administration. The Construction Administrative Code, as set forth in RMC 4‐5‐ 060, shall be used apply in place of ISPSC Chapter 1, Scope and Administration. The design and construction of swimming pools, spas and other aquatic recreation facilities shall comply with the International Swimming Pool and Spa Code ISPSC, where the facility is one of the following, except that public swimming pool barriers are regulated by WAC 246‐260‐031(4):. a. For the sole use of residents and invited guests at a single‐family dwelling; DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 5 b. For the sole use of residents and invited guests of a duplex owned by the residents; or c. Operated exclusively for physical therapy or rehabilitation and under the supervision of a licensed medical practitioner. All other “water recreation facilities” as defined in RCW 70.90.110 are regulated under chapters 246‐260 and 246‐262 WAC. SECTION V. Subsection 4‐5‐050.C of the Renton Municipal Code is amended as follows: C. CITY AMENDMENTS TO THE INTERNATIONAL BUILDING CODE: 1. Standpipe Requirements: Height: Section 905.3.1 of the International Building Code is amended to read as follows: a. 905.3.1, Height: Class III standpipe systems shall be installed throughout a building where the floor level of the highest story is located more than twenty feet (20') above the lowest level of the fire department vehicle access, or where the floor level of the lowest story is located more than twenty feet (20') below the highest level of fire department vehicle access. Exceptions: i. Class I standpipes are allowed in buildings equipped throughout with an automatic sprinkler system in accordance with Section 903.3.1.1 or 903.3.1.2. ii. Class I manual standpipes are allowed in open parking garages where the highest floor is located not more than one hundred fifty feet (150') above the lowest level of fire department vehicle access. DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 6 iii. Class I manual dry standpipes are allowed in open parking garages that are subject to freezing temperatures, provided that the hose connections are located as required for Class II standpipes in accordance with Section 905.5. iv. Class I standpipes are allowed in basements equipped throughout with an automatic sprinkler system. v. Group R‐3 does not require standpipes. b2. Section 905.3 of the International Building Code is amended to add a new subsection, to read as follows: 905.3.89, High Rise Building Standpipes: Standpipe risers shall be combination standpipe/sprinkler risers using a minimum pipe size of six inches (6"). Two (2) two and one‐half‐inch (2‐1/2") hose connections shall be provided on every intermediate floor level landing in every required stairway unless otherwise approved by the fire code official. Where pressure reduction valves (PRV) are required, each hose connection shall be provided with its own PRV. The system shall be designed to provide a minimum flow of three hundred (300) gpm at a minimum pressure of one hundred fifty (150) psi (maximum two hundred (200) psi) at each standpipe connection, in addition to the flow and pressure requirements contained in NFPA 14. 23. Dry Standpipes: Section 905.8 of the International Building Code is amended to read as follows: DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 7 Dry standpipes when approved by the fire code official are acceptable in other than high‐rise buildings. 4. Snow Loads: Section 1608 of the International Building Code is amended as follows: 1608.1 General. Minimum Design Roof Snow Load shall be twenty‐five (25) pounds per square foot. When using this roof snow load it will be left to the engineer’s judgment whether to consider drift or sliding snow. However, the engineer shall consider a rain on snow surcharge of at least five (5) pounds per square foot for roof slopes less than five degrees (5°). All remaining sections of 1608 are not adopted. 35. Elevator Car Size to Accommodate Ambulance Stretcher: Section 3002.4 of the International Building Code is amended to read as follows: 3002.4 Elevator car to accommodate ambulance stretcher. Where elevators are provided in buildings four (4) or more stories above, or four (4) or more stories below, grade plane; or in any R‐1, R‐2, Group B medical care office; or I occupancy building provided with an elevator regardless of the number of stories, at least one (1) elevator shall be provided for fire department emergency access to all floors. The elevator car shall be of such a size and arrangement to accommodate an ambulance stretcher forty inches (40”) by eighty‐four inches (84”) (610 mm by 2,134 mm) with not less than five‐inch (5”) (127 mm) radius corners, in the horizontal, open position and DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 8 shall be identified by the international symbol for emergency medical services (star of life). The symbol shall not be less than three inches (3”) (76 mm) in height and shall be placed inside on both sides of the hoistway door frame. SECTION VI. Section 4‐5‐051 of the Renton Municipal Code is amended as follows: 4‐5‐051 WASHINGTON STATE ENERGY CODE ADOPTED: The Washington State Energy Code (WSEC), as adopted by the State Building Code Council in chapters 51‐11C and 51‐11R WAC, excluding the Administration sections C106 C107 through C111 and R106 R107 through R111, is adopted by reference. The Construction Administrative Code, as set forth in RMC 4‐5‐060, shall be used applied in place of the Administration sections C106 C107 through C111 and R106 R107 through R111. Exception: The provisions of this code do not apply to temporary growing structures used solely for the commercial production of horticultural plants including ornamental plants, flowers, vegetables, and fruits. A temporary growing structure is not considered a building for the purposes of this code. However, the installation of other than listed, portable mechanical equipment or listed, portable lighting fixtures is not allowed. The provisions of this code do not apply to the construction, alteration, or repair of temporary worker housing except as provided by rule adopted under Chapter 70.114A RCW or Chapter 37, Laws of 1998 (SB 6168). “Temporary worker housing” means a place, area, or piece of land where sleeping places or housing sites are DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 9 provided by an employer for his or her employees or by another person, including a temporary worker housing operator, who is providing such accommodations for employees, for temporary, seasonal occupancy. SECTION VII. Section 4‐5‐055 of the Renton Municipal Code is amended as shown on Attachment A. SECTION VIII. Section 4‐5‐090 of the Renton Municipal Code is amended as follows: 4‐5‐090 INTERNATIONAL MECHANICAL CODE ADOPTED: A. ADOPTION BY REFERENCE: The 2015 2018 Edition of the International Mechanical Code (IMC), as adopted and amended by the State Building Code Council in chapter 51‐52 WAC, as published by the International Code Council, is adopted by reference with the following additions, deletions and exceptions: Provided, that Chapter 1, Scope and Administration, is not adopted and the Construction Administrative Code, as set forth in RMC 4‐5‐060, shall be used applied in place of IMC Chapter 1, Scope and Administration. Provided, that the installation of fuel gas distribution piping and equipment, fuel gas‐fired appliances and fuel gas‐fired appliance venting systems shall be regulated by the 2018 International Fuel Gas Code. Provided, that detached one (1) and two (2) family dwellings and multiple single‐family dwellings (townhouses) not more than three (3) stories high with separate means of egress and their accessory structures not more than three (3) stories above grade plane in height shall comply with the International Residential Code. Provided, that the standards for liquefied petroleum gas installations shall be the 2014 2020 Edition DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 10 of NFPA 58 (Liquefied Petroleum Gas Code) and the 2014 2018 Edition of ANSI Z223.1/NFPA 54 (National Fuel Gas Code). References in this code to Group R shall include Group I‐1, Condition 2 assisted living facilities licensed by Washington State under chapter 388‐78A WAC and Group I‐1, Condition 2 residential treatment facilities licensed by Washington state under chapter 246‐337 WAC. B. EXCEPTIONS: The provisions of this code do not apply to temporary growing structures used solely for the commercial production of horticultural plants including ornamental plants, flowers, vegetables, and fruits. “Temporary growing structure” means a structure that has the sides and roof covered with polyethylene, polyvinyl, or similar flexible synthetic material and is used to provide plants with either frost protection or increased heat retention. A temporary growing structure is not considered a building for purposes of this code. C. CONFLICTS: In the case of conflict between the duct sealing or insulation requirements of Section 603 or 604 of this code and the duct sealing or insulation requirements of chapters 51‐11C/ and 51‐11R WAC, the Washington State Energy Code shall govern. SECTION IX. Section 4‐5‐100 of the Renton Municipal Code is amended as follows: 4‐5‐100 NATIONAL FUEL GAS CODE ADOPTED: The 2015 2018 Edition of the National Fuel Gas Code (ANSI Z223.1/NFPA 54), as adopted by the State Building Code Council in chapter 51‐52 WAC, as published DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 11 by NFPA, is adopted by reference. The Construction Administrative Code, as set forth in RMC 4‐5‐060, shall be applied for the administration of this code. SECTION X. Section 4‐5‐110 of the Renton Municipal Code is amended as follows: 4‐5‐110 UNIFORM PLUMBING CODE ADOPTED: The 2015 2018 Edition of the Uniform Plumbing Code (UPC), as adopted and amended by the State Building Code Council in chapter 51‐56 WAC, as published by the International Association of Plumbing and Mechanical Officials, is adopted by reference with the following additions, deletions and exceptions: Provided, that Chapter 1, Administration, is not adopted and the Construction Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of UPC Chapter 1, Administration. Provided, that Chapters 12 and 14 of the Uniform Plumbing Code are not adopted. Provided, that those requirements of the Uniform Plumbing Code relating to venting and combustion air of fuel‐fired appliances as found in Chapter 5 and those portions of the code addressing building sewers are not adopted. The following appendices of the 2015 2018 Edition of the Uniform Plumbing Code as adopted and amended by the State Building Code Council in chapter 51‐5657 WAC, as published by the International Association of Plumbing and Mechanical Officials, are also adopted by reference: Appendix A – Recommended Rules for Sizing the Water Supply System; Appendix B – Explanatory Notes on Combination Waste and Vent Systems; Appendix I – Installation Standards for Pex Tubing Systems for Hot‐ and Cold‐Water Distribution. In addition, Appendix C – Alternate DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 12 Plumbing Systems, excluding Sections C303.3 and C304.0 through C601.9, is adopted by reference. Where a conflict exists between the provisions of Appendix I and the manufacturer’s installation instructions, the conditions of the listing and the manufacturer’s installation instructions shall apply. SECTION XI. Section 4‐5‐130 of the Renton Municipal Code is amended as follows: 4‐5‐130 INTERNATIONAL PROPERTY MAINTENANCE CODE: A. INTERNATIONAL PROPERTY MAINTENANCE CODE ADOPTED: The 2015 2018 Edition of the International Property Maintenance Code (IPMC) is adopted as amended, added to, or excepted in this title, and shall be applicable within the City, except Chapter 1, Scope and Administration, and Sections 303, 307, 308, and 507, which are not adopted. The Construction Administrative Code, as set forth in RMC 4‐5‐060, shall be used applied in place of IPMC Chapter 1, Scope and Administration. B. AMENDMENTS: The following amendments to the Code are hereby adopted: 1. Section 301.2, Responsibility, of the 2018 Edition of the IPMC, is amended to read as follows: Responsibility: The owner of the premises shall maintain the structures and exterior property in compliance with these requirements, except as otherwise provided for in this code. A person shall not occupy as owner‐ occupant or permit another person to occupy premises which are not in a DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 13 sanitary and safe condition and which do not comply with the requirements of this section. 2. Subsection 301.3, Vacant buildings structures and land, of the 2018 Edition of the IPMC, is deleted in its entirety and replaced by the following: 301.3 Vacant buildings: All vacant buildings and premises thereof must comply with this Code. Vacant buildings shall be maintained in a clean, safe, secure and sanitary condition provided herein so as not to cause a blighting problem or otherwise adversely affect the public health, safety, or quality of life. 301.3.1 Appearance: All vacant buildings must appear to be occupied, or appear able to be occupied with little or no repairs. 301.3.2 Security: All vacant buildings must be secured against outside entry at all times. Security shall be by the normal building amenities such as windows and doors having adequate strength to resist intrusion. All doors and windows must remain locked. There shall be at least one operable door into every building and into each housing unit. Exterior walls and roofs must remain intact without holes. 301.3.2.1 Architectural (cosmetic) structural panels: Architectural structural panels may be used to secure windows, doors, and other openings provided they are cut to fit the opening and match the characteristics of the building. Architectural panels may be of exterior grade finished plywood or DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 14 Medium Density Overlaid plywood (MDO) that is painted to match the building exterior or covered with a reflective material such as plexi‐glass. Exception: Untreated plywood or similar structural panels may be used to secure windows, doors and other openings for a maximum period of thirty (30) days. 301.3.2.2 Security fences: Temporary construction fencing may be used for a maximum period of thirty (30) days as a method to secure a building from entry. 301.3.3 Weather protection: The exterior roofing and siding shall be maintained as required in section 304. 301.3.4 Fire Safety: 301.3.4.1 Fire protection systems: All fire suppression and alarms systems shall be maintained in a working condition and inspected as required by the Fire Department. 301.3.4.2 Flammable liquids: No vacant building or premises or portion thereof shall be used for the storage of flammable liquids or other materials that constitute a safety or fire hazard. 301.3.4.3 Combustible materials: All debris, combustible materials, litter and garbage shall be removed from vacant buildings, their accessory buildings and adjoining yard areas. The building and premises shall be maintained free from such items. DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 15 301.3.4.3 Fire inspections: Periodic Fire Department inspections may be required at intervals set forth by the Fire Chief. 301.3.5 Plumbing fixtures: Plumbing fixtures connected to an approved water system, an approved sewage system, or an approved natural gas utility system shall be installed in accordance with applicable codes and be maintained in sound condition and good repair or removed and the service terminated in the manner prescribed by applicable codes. 301.3.5.1 Freeze protection: The building’s water systems shall be protected from freezing. 301.3.6 Electrical: Electrical service lines, wiring, outlets or fixtures not installed or maintained in accordance with applicable codes shall be repaired, removed or the electrical services terminated to the building in accordance with applicable codes. 301.3.7 Heating: Heating facilities or heating equipment in vacant buildings shall be removed, rendered inoperable, or maintained in accordance with applicable codes. 301.3.8 Interior floors: If a hole in a floor presents a hazard, the hole shall be covered and secured with three‐quarter inch (3/4") plywood, or a material of equivalent strength, cut to overlap the hole on all sides by at least six inches (6"). 301.3.9 Termination of utilities: The code official may, by written notice to the owner and to the appropriate water, electricity or gas utility, DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 16 request that water, electricity, or gas service to a vacant building be terminated or disconnected. 301.3.9.1 Restoration of service: If water, electricity, or gas service has been terminated or disconnected pursuant to section 301.3.9, no one except the utility may take any action to restore the service, including an owner or other private party requesting restoration of service until written notification is given by the code official that service may be restored. 301.3.10 Notice to person responsible: The code official may inspect the building and premises whenever the code official has reason to believe that a building is vacant, subject to a duly issued court warrant, if there is a present danger, or under the terms of to exercise the City’s community caretaking function, or where otherwise authorized by law. If the code official determines that a vacant building violates any provision of this section, the code official shall notify in writing the owner of the building or real property upon which the building is located, or other person responsible, of the violations and required corrections and shall be given a time frame to comply. 301.3.10.1 Alternate requirements: The requirements and time frames of this section may be modified under an approved Plan of Action. Within thirty (30) days of notification that a building or real property upon which the building is located is in violation of this section, an owner may submit a written Plan of Action for the code official to review and approve if found acceptable. A Plan of Action may allow: DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 17 1) Extended use of non‐architectural panels. 2) Extended use of temporary security fencing. 3) Extended time before the demolition of a building is required. 4) For substandard conditions to exist for a specific period of time, provided the building is secured in an approved manner. When considering a Plan of Action, the building code official shall take into consideration the magnitude of the violation and the impact to the neighborhood. 301.3.11 Enforcement: Violations of this section shall be enforced according to the provisions and procedures of RMC 1‐3‐2 and subject to the monetary penalties contained therein. 301.3.11.1 Abatement: A building or structure accessory thereto that remains vacant and open to entry after the required compliance date is found and declared to be a public nuisance. The code official is hereby authorized to summarily abate the violation by closing the building to unauthorized entry. The costs of abatement shall be a lien against the real property and may be collected from the owner in the manner provided by law. 301.3.11.2 Unsafe buildings and equipment: Any vacant building or equipment therein declared unsafe is subject to the provisions of RMC 4‐5‐ 060 and the demolition provisions of RMC 4‐5‐060. 3. Section 302.4, Weeds, of the 2018 Edition of the IPMC, is amended to read as follows: DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 18 Weeds: All premises and exterior property shall be maintained free from weeds or plant growth in excess of twelve inches (12”) in height on developedment property or twenty‐four inches (24") in height on vacant land. All noxious weeds shall be prohibited. Weeds shall be defined as all grasses, annual plants and vegetation, other than trees or shrubs; provided, however, this term shall not include cultivated flowers and gardens. Upon failure of the owner or agent having charge of a property to cut and destroy weeds after service of a notice of violation, they shall be subject to the provisions of RMC 1‐3‐2, Civil Code Enforcement of Code. 4. Section 308, Rubbish and Garbage, of the 2018 Edition of the IPMC, is deleted in its entirety and replaced with a new Section 308, Residential Outdoor Storage, which shall read as follows: 308 Residential Outdoor Storage: 308.1 Purpose: The purpose of this section is to define and regulate the outdoor storage of materials on residential property while maintaining the character and use intended for single family residential neighborhoods. 308.2 Allowed residential outdoor storage: For RC and R‐1 zoned properties, a maximum of four hundred (400) square feet of area may be used for outdoor storage. For R‐4, R‐6, and R‐8 zoned properties, a maximum of two hundred (200) square feet of area may be used for outdoor storage. For R‐10 and R‐14 zoned properties, a maximum of one hundred feet (100') of area may DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 19 be used for outdoor storage. Outdoor storage in excess of the above limits is not permitted. 308.3 Prohibited areas for outdoor storage: Outdoor storage is prohibited on residentially zoned property in the following areas: Front yards Side yards Slopes greater than fifteen percent (15%) Designated open spaces or restricted areas Critical areas, including wetland, streams and associated buffer areas 308.4 Emergency access: Outdoor storage areas shall not prevent emergency access to the residential structure or any other building. 308.5 Business related storage: Materials stored outdoors on residentially zoned properties shall not be owned by or used in any business or industry including a home occupation business. 308.6 Height limitations: Materials stored outdoors on residentially zoned properties shall be neatly stacked and not exceed a height of six feet (6'). Tarps may not be utilized for screening cover outdoor storage. 308.7 Firewood: Firewood must be split, neatly stacked, and intended for use on the premises on which it is stored. Tarps may be used to protect cover firewood. 308.8 Membrane structures: Membrane structures are considered outdoor storage, and subject to the location restrictions in section 308.3. Such DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 20 structures shall not exceed two hundred (200) square feet in area. Membrane structures shall be immediately removed or repaired in the event of disrepair or in the event of damage caused by weather, fire, collision, accident, or other forms of damage. Tarps and makeshift covers are prohibited for this use. 308.9 Prohibited materials: Shipping containers and other similar storage units do not qualify as accessory buildings on residentially zoned properties, and are prohibited. Hazardous materials are also prohibited for outdoor storage on residentially zoned properties. C. COPY ON FILE: At least one (1) copy of the adopted edition of the International Property Maintenance Code shall be on file in the office of the City Clerk. SECTION XII. If any section, subsection, sentence, clause, phrase or work of this ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this ordinance. SECTION XIII. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordinance’s title. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2021. Jason A. Seth, City Clerk DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 21 APPROVED BY THE MAYOR this _______ day of _____________________, 2021. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD:2131:12/23/2020 DRAFTAGENDA ITEM #5. c) 22 ATTACHMENT A 4‐5‐055 INTERNATIONAL RESIDENTIAL CODE ADOPTED: The 2015 2018 Edition of the International Residential Code (IRC), as adopted and amended by the State Building Code Council in chapter 51‐51 WAC, as published by the International Code Council, is adopted by reference, with the City’s amendments thereto, as specified in subsections A through C B of this Section. Chapter 1, Scope and Administration, is not adopted and the Construction Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of IRC Chapter 1, Scope and Administration. Provided, that Chapters 11 and 25 through 43 of the IRC are not adopted. The energy code is regulated by Chapter 51‐11R WAC; the plumbing code is regulated by Chapter 51‐56 WAC; the electrical code is regulated as adopted by RMC 4‐5‐040. The standards for liquefied petroleum gas installations shall be 2020 NFPA 58 (Liquefied Petroleum Gas Code) and 2018 NFPA 54 (National Fuel Gas Code). All other fuel gas installations shall be regulated by the 2018 International Mechanical Code and 2018 International Fuel Gas Code. Appendix Q – Tiny Houses, and Appendix U – Dwelling Unit Fire Sprinkler Systems, as found in WAC 51‐51‐60105, are adopted. A. CITY AMENDMENTS TO IRC TABLE R301.2(1), CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA: DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 23 Table R301.2(1) of the International Residential Code is amended to read as follows: IRC Table R301.2(1) Climatic and Geographic Design Criteria Roof Snow Load1 Wind Design2 Seismic Design Category3 Subject to Damage From: Outside Design Temp. – Heat/Cool Ice Barrier Under‐layment Required Flood Hazards5 Air Freezing Index Mean Annual Temp. Speed Topographic Effects Weathering4 Frost Line Depth Termite Decay 25 psf 110 mph See footnote2 D2 Moderate 12" Slight to Moderate 24ºF/83ºF No N/A 113 50ºF GROUND SNOW LOAD1 WIND DESIGN2 SEISMIC DESIGN CATEGORY SUBJECT TO DAMAGE FROM WINTER DESIGN TEMP ICE BARRIER UNDERLAYMENT REQUIRED FLOOD HAZARDS5 AIR FREEZING INDEX MEAN ANNUAL TEMP Speed (mph) Topographic Effects2 Special Wind Region Windborne Debris Zone Weathering Frost Line Depth Termite 20 110 See Footnote 2 No No D2 Moderate 12” Slight 24° F No N/A 113 50° F MANUAL J DESIGN CRITERIA Elevation Latitude Winter Heating Summer Cooling Altitude Correction Factor Indoor Design Temperature Design Temperature Cooling Heating Temperature Difference 364 Feet 47° 72° F 75° F 0.99 72° F 75° F 45° F DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 24 Cooling Temperature Difference Wind Velocity Heating Wind Velocity Cooling Coincident Wet Bulb Daily Range Winter Humidity Summer Humidity 7° F N/A N/A 66 Medium 82% 68% Footnotes: 1. When using this A roof snow load minimum of twenty‐five (25) pounds per square foot (“psf”) may be used for design. Iit will be left to the engineer’s judgment whether to consider drift or sliding snow. However, rain on snow surcharge of five (5) psf must be considered for roof slopes less than five degrees (5°). 2. Wind exposure category and Topographic effects (Wind Speed‐up Kzt factor) shall be determined on a site‐specific basis by the Design Professional in Responsible Charge (components and cladding need not consider topographic effects unless otherwise determined by the engineer of record). 3. From IRC Table 301.2(1). 4. Weathering may require a higher strength concrete or grade of masonry than necessary to satisfy the structural requirements of this code. The grade of masonry units shall be determined from ASTM C 34, C 55, C 62, C 73, C 90, C 129, C 145, C 216 or C 652. DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 25 5. The City of Renton participates in the National Flood Insurance Program (NFIP) as specified in City of Renton Resolution No. 1984, dated April 21, 1975. On August 10, 2020, Tthe City’s adopted by Ordinance No. 5977 “The Flood Insurance Study is April 19, 2005 (FIS) for King County, Washington and Incorporated Areas,” effective for all communities in King County on August 19, 2020, with the accompanying , and the number and date of current effective Flood Insurance Rate Maps (FIRMSs). The FIS and FIRMs are on file at the City of Renton, 1055 South Grady Way, Renton, WA 98057. are as follows: 53033CIND0A 04/19/2005 53033C0664F 05/16/1995 53033C0666F 05/16/1995 53033C0668F 05/16/1995 53033C0669F 05/16/1995 53033C0957F 05/16/1995 53033C0976F 05/16/1995 53033C0977F 05/16/1995 53033C0978F 05/16/1995 53033C0979F 05/16/1995 DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 26 53033C0981F 05/16/1995 53033C0982F 05/16/1995 53033C0983F 05/16/1995 53033C0984F 05/16/1995 53033C0986F 05/16/1995 53033C0987F 05/16/1995 B. EXCEPTIONS: The provisions of this code do not apply to temporary growing structures used solely for the commercial production of horticultural plants including ornamental plants, flowers, vegetables, and fruits. “Temporary growing structure” means a structure that has the sides and roof covered with polyethylene, polyvinyl, or similar flexible synthetic material and is used to provide plants with either frost protection or increased heat retention. A temporary growing structure is not considered a building for purposes of this code. The provisions of this code do not apply to the construction, alteration, or repair of temporary worker housing except as provided by rule adopted under Chapter 70.114A RCW or Chapter 37, Laws of 1998 (SB 6168). “Temporary worker housing” means a place, area, or piece of land where sleeping places or DRAFTAGENDA ITEM #5. c) ORDINANCE NO. ________ 27 housing sites are provided by an employer for his or her employees or by another person, including a temporary worker housing operator, who is providing such accommodations for employees, for temporary, seasonal occupancy. C. CONFLICTS: In the case of conflict between the duct sealing or insulation requirements of Section 603 or Section 604 of this code and the duct sealing or insulation requirements of Chapter 51‐11C/R WAC, the Washington State Energy Code shall govern. DRAFTAGENDA ITEM #5. c) AB - 2779 City Council Regular Meeting - 04 Jan 2021 SUBJECT/TITLE: Authorize Sr. Benefits Analyst salary at Step D, grade m25 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Human Resources / Risk Management Department STAFF CONTACT: Ellen Bradley-Mak, Administrator EXT.: X7657 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: The Human Resources and Risk Management Department requests to hire a Sr. Benefits Analyst at step D, grade m25, replacing a recently vacated position. The recruitment for this position opened during November 2020 and yielded 20 applicants, of which five were selected from the pool to be interviewed. The candidate chosen to hire, Erika E., has over 10 years of public sector HR experience, gained in working in a nearby city. Additionally, she holds a PHR, SHRM-CP, and a bachelor’s degree in Human Resources. Erika’s combined experience and education relevant to this job position, lends to a higher step placement which requires Council approval. EXHIBITS: N/A STAFF RECOMMENDATION: Authorize Step D of grade m25 for HRRM's final candidate, Erika E., for the position of Sr. Benefits Analyst AGENDA ITEM #5. d) AB - 2780 City Council Regular Meeting - 04 Jan 2021 SUBJECT/TITLE: Agreement for Downtown Utility Improvement Project Construction Management Services RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT: Ron Straka, Utility Systems Director EXT.: 7239 FISCAL IMPACT SUMMARY: Funding for this agreement in the amount of $1,597,678 is available from the approved 2021 -2022 Water, Wastewater, and Surface Water Utility Capital Improvement Program budgets for the Downtown Utility Improvement Project. There is sufficient funding in the respective budgets to cover this agreement: • Water Utility (425.455290) - $319,536 budgeted, total project budget of $3,500,000. • Wastewater Utility (426.465517) - $798,839 budgeted, total project budget of $10,330,000. • Surface Water Utility (427.475510) - $479,303 budgeted, total project budget of $6,030,270. SUMMARY OF ACTION: The Water, Wastewater, and Surface Water utilities have identified existing infrastructure in the downtown area in need of rehabilitation/replacement prior to the proposed roadway improvements to convert existing one-way roadways to two-way roadways. The old utility infrastructure needs to be replaced and upsized to accommodate future economic growth and redevelopment projects in the downtown corridor to facilitate revitalization of the area. Replacement of the utilities in advance of the conversion of do wntown streets is prudent and cost effective and allows the roadway improvements to proceed without delay. In March 2017 the city solicited proposals and statements of qualifications for engineering services for the Downtown Utility Improvement Project through the Municipal Research Services Center (MSRC) consultant roster. Staff selected Murraysmith, Inc. as the most qualified firm to perform the work for all phases of the project. Murraysmith, Inc. has completed Phase 1 of the project (CAG-17-066) which consisted of the development of the conceptual design report including identification of system deficiencies, determination of alternative improvements and planning level cost estimates. Murraysmith, Inc. has also completed Phases 2 and 3 of the project (CAG-18-154) which consisted of the development and completion of the design plans and specifications used to solicit for the contractor to construct the project. The city has solicited bids for construction of these improvements which will be coming ba ck to City Council for award in January. We need to enlist Murraysmith, Inc. to assist the city during construction of the downtown utility improvements. Under this agreement for construction management, Murraysmith, Inc. will provide: 1. Construction management services to supplement city staff for administration and observation of the construction project. 2. Manage project documentation. AGENDA ITEM #5. e) 3. Conduct weekly construction meetings. 4. Review materials and submittals. 5. Review change orders. 6. Maintain progress payments. 7. Providing daily project reports. 8. Ensure that the project is constructed per the contract. The contract also includes subconsultant work to provide geotechnical expertise, materials testing and public outreach. The services to be provided by the consultant are based on construction activity lasting approximately 24 months. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the agreement with Murraysmith, Inc. in the amount of $1,597,678 for construction management services related to the Downtown Utility Improvement Project. AGENDA ITEM #5. e) AGREEMENT FOR SERVICES DURING CONSTRUCTION THIS AGREEMENT, dated for reference purposes only as January 11, 2021, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Murraysmith (“Consultant”), a corporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by t he Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide Services During Construction as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than January 31, 2023. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $1,597,678, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all AGENDA ITEM #5. e) PAGE 2 OF 10 Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or w ithout cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the AGENDA ITEM #5. e) PAGE 3 OF 10 Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not AGENDA ITEM #5. e) PAGE 4 OF 10 employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant , except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial AGENDA ITEM #5. e) PAGE 5 OF 10 Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. AGENDA ITEM #5. e) PAGE 6 OF 10 E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return recei pt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Joe Stowell, PE 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7212 JStowell@RentonWA.gov CONSULTANT Adam Schuyler, PE 600 University Street, Suite 300 Seattle, WA 98101 Phone: (206) 462-7030 Adam.Schuyler@murraysmith.us 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: AGENDA ITEM #5. e) PAGE 7 OF 10 A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non -discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhib its. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. AGENDA ITEM #5. e) PAGE 8 OF 10 E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Joe Stowell. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. AGENDA ITEM #5. e) PAGE 9 OF 10 G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. AGENDA ITEM #5. e) PAGE 10 OF 10 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Adam Schuyler, PE Principal Engineer _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Cheryl L. Beyer Senior Assistant City Attorney Contract Template Updated 9/9/2020 AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 1 EXHIBIT A SCOPE OF SERVICES DOWNTOWN UTILITY IMPROVEMENT PROJECT CONSTRUCTION MANAGEMENT SERVICES CITY OF RENTON, WASHINGTON Project Understanding Under the Agreement for the Downtown Utility Improvements Project (DUIP), Phase 2 Preliminary Engineering and Design CAG-18-154 dated August 1, 2018 and Amendments No. 1 through 7, between the City of Renton (City) and Murraysmith, Inc. (Consultant), the Consultant developed bid documents for water, sewer, and stormwater improvements. This Scope of Services for Construction Management Services is based on our understanding of the desired involvement of the Consultant to assist the City during construction of the DUIP. Construction Management Services will include: ▪ Project Management ▪ Construction Management ▪ Supplemental Construction Inspection ▪ Design Services During Construction ▪ Specialty Subconsultant assistance, including materials testing Fee Estimate The engineering fee estimate, including conditional tasks/contingency, is provided as Exhibit B and is based on the detailed Scope of Services contained herein. The fee breakout per utility is summarized in the following table. Utility Fee Wastewater Utility $798,839 Water Utility $319,536 Stormwater Utility $479,303 Total Project $1,597,678 AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 2 Scope of Services The Scope of Services is based on our understanding of the services needed to meet the construction phase project goals. The Scope of Services includes professional services to provide project management and construction management services, including supplemental construction inspection, construction documentation and administration, and engineering services during construction for the DUIP. The Scope of Services consists of nine tasks. ▪ Task 1 – Project Management ▪ Task 2 – Construction Management Services ▪ Task 3 – Design Services During Construction ▪ Task 4 – Public Involvement: EnviroIssues (Subconsultant) ▪ Task 5 – Archaeological/Cultural Resources: ERCI (Subconsultant) ▪ Task 6 – Materials Testing & Geotechnical: Kleinfelder (Subconsultant) ▪ Task 7 – Structural Engineering: CG Engineering (Subconsultant) ▪ Task 8 – Cathodic Protection: NW Corrosion (Subconsultant) Each task consists of four components. 1. Objective: Objective of the task 2. Activities: Specific project elements and efforts that will be completed by the Murraysmith project team 3. Deliverables: The finished product that will be delivered to the City via electronic and/or hard copy 4. Assumptions: Assumptions used to develop each Work Task Task 1 – Project Management Objective To provide overall leadership and team strategic guidance aligned with City objectives. To coordinate, monitor, and control the project resources to meet the technical, communication, and contractual obligations for implementing the project scope. Activities Task 1.1 – Project Kick-Off Meeting Prepare for and conduct project kick-off meeting with City staff and key team members to discuss project, review project schedule and discuss key elements of the project. Prepare a meeting agenda and summary. AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 3 Task 1.2 – Monthly Project Status Reports Report status of work activities, data needs and issues requiring City input through e-mails and phone calls to City Project Manager & Utility Project Managers. Task 1.3 – Coordination with the City Provide up to 132 hours of coordination with various City departments (e.g. transportation, maintenance division, and Community & Economic Development) with interest in the project. 132hours are budgeted for this task. Task 1.4 – Consultant Team Coordination and Safety Plan Manage project staff/consultant team to ensure services are in conformance with the Scope of Services, budget, and schedule. Prepare a project specific safety plan for Murraysmith employees. Task 1 Deliverables ▪ One electronic (PDF) copy of Monthly Project Status Reports with invoices. ▪ One electronic (PDF) copy of the project specific safety plan. Task 1 Assumptions ▪ The Project kick-off meeting will be attended by up to four (4) Murraysmith team members, including the project manager, construction leads, and discipline leads. ▪ Project duration is assumed to be 24 months; therefore 24 Monthly Progress Reports are included in the Scope of Work. Task 2 – Construction Management Services Objective Provide construction management, construction administration and engineering services during construction, including supplemental inspection, for the construction of the Downtown Utility Improvement Project (DUIP). Activities Task 2.1 – Construction Management and Administration Provide construction management and administration services to monitor that the Project is completed according to the Project Plans and Specifications. Perform the following tasks. AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 4 ▪ Project Coordination: Coordinate and communicate with City and construction contractor on a regular basis to discuss project issues and status. ▪ Pre-Construction Conference: Attend the Pre-Construction Conference with up to three (3) consultant team members. Prepare meeting agenda, run meeting, and issue meeting summary. ▪ Weekly Construction Meetings: Prepare meeting agendas, run meetings, and issue meeting summaries. ▪ Labor Compliance: Assist City with labor compliance documentation for the project, including: confirming contractor and subcontractors are approved to work on the project, approving subcontracts, confirming proper labor compliance posters are installed onsite, reviewing weekly certified payroll, and performing employee wage interviews. o Approve contractor and subcontractor labor rates, including approval of U/DBE logs, wage-rate interview oversight, certified payrolls, and City of Renton business licenses. COA UDBE’s shall be interviewed by the Resident Engineer and make CUF determinations. o Ensure subcontractors are approved for work and have all necessary licenses and submittals. ▪ Monthly Progress Estimates: Track quantities of materials installed monthly and draft progress estimates. Review estimates with the construction contractor prior to finalizing and submitting to the City for payment. o Keep a log of aggregate materials tickets (HMA, CDF, concrete, cold mix, rock tickets) showing where the materials were used and how they are to be paid. o Assemble pay estimates for the Contractor, construction management team and documentation specialist to review and for City to process for payment. ▪ Assist City with preparation and maintenance of submittal log for sixty (60) submittals: Receive, log, distribute and track submittal reviews and responses for project submittals. o Create and update the submittal log with ongoing submittals; distribute submittals to CM Team. o Review and comment on submittals. Review materials and equipment testing procedures. Review materials and equipment for compliance with Contract Documents and requests for substitute materials and equipment. o Review and provide disposition of project submittals, including QPL, RAM, ASA, and MCC submittals. AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 5 ▪ Prepare a permit matrix for easy reference by the contractor and construction management team. Respond to appropriate requests for information regarding permit conditions. ▪ Maintain a spreadsheet schedule of status and delivery deadlines of non-material submittals for the purpose of notifying the contractor and construction inspector of pending requirements for upcoming construction activity. ▪ Respond in written form to RFI’s (Requests for Information). ▪ Issue change orders, including cost calculations (with tax) and maintain a change order log. Change orders shall be prepared by the Resident Engineer on City approved forms, and in compliance with Std. Spec. 1-04.4. ▪ Review the Contractors’ “red line” as-built drawings on a monthly basis to verify posted changes for progress payment period. ▪ Assist City with review and acceptance traffic control plans. ▪ Assess contractor-submitted schedules for feasibility. ▪ Assist City with maintenance and updating of the ROM (Record of Material). ▪ In the case of a vehicular accident, the Resident Engineer shall write a report describing the incident. ▪ Conduct pre-construction meetings as may be required by the non-materials submittal list and preceding construction of features such as wheelchair ramps and catch basins /manholes. ▪ Conduct pre-construction meetings prior to construction of curbs at raised intersections, wheelchair ramps, and catch basins/manholes. ▪ Be present during the forming and pouring of the raised intersection gutters. ▪ Be present at the construction of the adjustment rings and frames. Catch basins and manholes shall be inspected immediately following final adjustment. Resident Engineer shall require reconstruction of those not meeting the requirements of the standard plans. ▪ Issue a stop work order when there is overwhelming evidence of contractor disregard for an immediate threat to Life and Safety and if archaeological / historic / human remains are found. ▪ Coordinate quality assurance activities, including materials or soils testing and earthworks inspection AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 6 ▪ Issue the weekly statement of working days. ▪ Schedule concrete air entrainment and cylinder sampling / asphalt and aggregate compaction density and compaction testing ▪ Perform up to 16 hours of public involvement with businesses and homeowners. ▪ Issue field work directives. ▪ Build and maintain a photography log. Task 2.2 – Supplemental Construction Inspection (AS NEEDED) Augment City inspection staff as needed in the routine observation of construction to monitor the work by the Contractor and document that the work is in general compliance with the requirements of the Contract Documents. The Construction Inspector is to act as the City’s on-site representative when on-site , is responsible for routine interfacing with the Contractor, and is to observe the Contractor’s operations and work. The Construction Inspector’s activities, in general, will include the following. ▪ Augment City inspection staff ▪ Observe/inspect the Contractor’s activities, operations, and work and document the Contractor’s work is in general compliance with the requirements of the contract documents ▪ Monitor the Contractor’s progress with respect to planned/scheduled work. ▪ Document the Contractor’s construction activities (preparation of daily reports, photographs, etc.) ▪ Create field note records of bid item work performed. ▪ Verify and document that traffic control is per accepted traffic control plans when on-site. ▪ Interface with the Contractor. ▪ Keep Resident Engineer informed of project progress, issues, and developments. ▪ Attend pre-construction conference and construction progress meeting(s)when on-site ▪ Review minor change requests by the Contractor. ▪ Observe, document, and review the Contractor’s quality control testing ▪ Maintain field construction records when on site. AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 7 ▪ Assist in the resolution of adjacent property owners or other citizen complaints, limited to 20 total hours. ▪ Testing observation ▪ Verify that RAM form is accepted prior to material being used on site. Perform material inspection and field approval (including field verification reports). ▪ Utility coordination with stakeholders (e.g. PSE, CenturyLink, Comcast, ZAYO) when on- site. ▪ Conduct DBE and wage-rate interviews in the field. ▪ Track force account labor and equipment / materials; issue force account sheets for additional payment when required. Task 2.3 – Project Closeout & Contract Record Drawings ▪ Assist the City with punch list, project closeout, and final acceptance of work. Perform a final review/inspection of work and prepare a final list of items to be corrected. Verify completion of punch list items. ▪ Provide post-construction topographic survey. ▪ Incorporate red-line drawings provided by Contractor into the final construction drawings and post-construction topographic survey information. ▪ Review of record drawing information by the Construction Inspector and Design Team Engineers. Prepare draft record drawings for City review. ▪ Prepare a set of final record drawings and accompanying electronic files for submittal to City. Task 2 Deliverables ▪ One electronic (PDF) copy of the project kick-off meeting agenda and minutes. ▪ Construction observation documentation, e.g. daily reports, photographs, and telephone conversation summaries. ▪ Permit condition compliance matrix. ▪ Sixty (60) submittal responses. ▪ Fifty (50) RFI responses. ▪ Five (5) Change Orders. AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 8 ▪ Draft and Final weekly construction meeting summaries. ▪ Two (2) sets of full-size draft record drawings to the City for review. ▪ Final set of record drawings to the City consisting of electronic CAD and pdf files, and two (2) full-size paper copies. ▪ All project records upon project completion to City via agreed format (electronically on thumb drive, DVD, or file transfer). Task 2 Assumptions ▪ It is assumed that the construction period will be up to twenty four (24) months. Of this time, it is assumed that the supplemental construction inspector will be present forty (40) percent of the time based on a 40-hour work week for the project duration. In addition, it has been assumed that the construction representative will not work overtime (i.e., extra hours during weekdays or on weekends or holidays). ▪ Additional effort beyond the reasonable industry standard for each task will be considered Extra Work. ▪ Assumed twenty-four (24) monthly pay estimates. ▪ Submittal review level of effort includes the initial review and one resubmittal review. Additional reviews of resubmittals by the contractor are considered extra submittal reviews. ▪ Murraysmith will prepare Record of Materials (ROM) for project. Murraysmith will maintain ROM through duration of project to confirm approvals of materials. ▪ The budget provides for two weeks of part time work to prepare for the Pre-Construction meeting and prepare for the start of construction. ▪ The project will be managed per the WSDOT Local Agency Guidelines (LAG Manual). ▪ City will prepare and sign Notice to Proceed letter to Contractor. ▪ Murraysmith will prepare suspension letters, letters acknowledging substantial completion and final completion for City review, signature and approval. Task 3 – Design Services During Construction Objective Provide design services during the construction period. AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 9 Activities Task 3.1 – Design Team Site Visits ▪ Attend 16 site visits to resolve issues by Design Team members other than the Project Manager. ▪ Estimated level of effort is based on 4 hours per site visit, including minutes and documentation. Task 3.2 – Construction Support ▪ Prepare conformed set of plans and specifications. ▪ Design clarifications. ▪ Review and respond to up to thirty (30) design-related RFI’s as needed. ▪ Review and respond to up to twenty (20) design-related submittals as needed. ▪ Review for merit and provide recommendations for up to five (5) change orders as needed. Task 3 Deliverables ▪ Five (5) sets of 22” x 34” conformed plans ▪ Design team site visit summaries ▪ Design-related submittal responses ▪ Design-related RFI responses Task 3 Assumptions ▪ Design clarifications will be red-lined plan sheet markups, issued as field directives. Task 4 – Public Involvement (EnviroIssues) Public Involvement assistance will be provided by EnviroIssues. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment A — EnviroIssues Proposal. Task 4 Assumptions ▪ As listed in individual subconsultant proposals Task 4 Deliverables ▪ As listed in individual subconsultant proposals AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 10 Task 5 – Archaeology/Cultural Resources (Equinox Research and Consulting International, Inc. (ERCI)) Archaeological/Cultural Resources assistance to be provided by ERCI. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment B — ERCI Proposal. Task 5 Assumptions ▪ As listed in individual subconsultant proposals Task 5 Deliverables ▪ As listed in individual subconsultant proposals Task 6 – Materials Testing & Geotechnical (Kleinfelder) Geotechnical engineering and testing assistance to be provided by Kleinfelder. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment C — Kleinfelder Proposal. Testing and Lab services will be provided on an as-needed basis. Task 6 Assumptions ▪ As listed in individual subconsultant proposals Task 6 Deliverables ▪ As listed in individual subconsultant proposals Task 7 – Structural (CG Engineering) Structural engineering assistance will be provided by CG Engineering. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment D — CG Engineering Proposal. Task 7 Assumptions ▪ As listed in individual subconsultant proposals Task 7 Deliverables ▪ As listed in individual subconsultant proposals AGENDA ITEM #5. e) City of Renton, Washington MURRAYSMITH DUIP Construction Management Services December 2020 11 Task 8 – Cathodic Protection (NW Corrosion) Cathodic Protection assistance will be provided by NW Corrosion. The work elements included in this task are defined in the subconsultant' s proposal included as Attachment E — NW Corrosion Proposal. Task 8 Assumptions ▪ As listed in individual subconsultant proposals Task 8 Deliverables ▪ As listed in individual subconsultant proposals Schedule Work will begin upon receipt of a signed contract and notice to proceed, or other agreeable written authorization. Our work is expected to continue over a 24-month construction period, and assumes construction begins within one month of receiving a signed contract and finishes within the 500 working days. Assuming notice to proceed for our contract is given by the end of January 2021, and construction NTP is issued in February 2021, the schedule will extend through February 2023. AGENDA ITEM #5. e) Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 Assumptions: • This task order includes support for construction and construction outreach communications. The period of performance for this task order is January 1, 2021 through March 31, 2023. • Assumes approximately 27 active work areas for block-by-block construction and restoration work. • City of Renton is responsible for media strategy, including serving as media spokesperson. • City of Renton will lead drafting and responding to inquiries from members of the public; consultant will assist in review, as needed. • Outreach will follow the latest COVID-19 health and safety guidelines. Outreach materials and activities will be adapted to virtual, mailed and other remote formats in coordination with the City of Renton. Given uncertainty around the COVID pandemic, current outreach approaches do not involve in-person interactions. Adjustments to outreach will be made if and when we reach conditions where it is safe to return to face-to-face meetings and interactions. Engagement tools and options will be re-evaluated at that time. It is assumed that in-person outreach support (e.g., flyer distribution) will be conducted by on-site personnel and inspectors. • Translation needs in the project area include Spanish, Vietnamese, and Traditional Chinese. The project will use the City’s Language line account for phone-based interpretation when needed. To the extent possible, outreach materials will include content that is translated and relevant to historically underrepresented communities. All outreach materials will at least include information on how to access translations. Key outreach materials will be fully translated. EnviroIssues will coordinate translation and provide as a direct expense. • The City of Renton will pay for all other direct costs, including meeting venues, postage, printing, and mail house. Consultant will support coordination with vendors, as needed. Task and Deliverables This scope includes the following major tasks: • Task 1: Project Management and Team/Contractor Coordination • Task 2: Outreach Materials • Task 3: Meetings, Briefings and Events • Task 4: Communications and Outreach Tracking and Documentation • Task 5: Additional services Task 1: Project Management and Team Coordination Task includes all administrative and management activities, including maintaining the Subconsultant scope of work, schedule, budget, and deliverables; managing risk, change and quality; and communicating with the City of Renton. Activities include: AGENDA ITEM #5. e) Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 • Weekly construction meetings: Up to ninety-six (96) weekly construction meetings with the contractor, City of Renton and key construction management personnel involving one consultant staff for one hour each. • Public outreach planning meetings: Up to forty-eight (48) coordination meetings with City of Renton and key construction management and/or contractor personnel. Meetings occurring biweekly with up to two consultant staff. • Outreach coordination meetings: Up to six (6) coordination meetings with the City of Renton and key personnel from the Downtown Utility Improvement Project and other downtown projects, including the Wells Ave S and Williams Ave S Project, with participation from up to two consultant staff. • Team management: internal coordination and oversight of all work products including adherence to scope, schedule, budget, and quality. • Monthly progress reports: Up to twenty-seven (27) monthly reports that include accomplishments in previous period, activities next period, changes in scope/schedule/budget, issues, and action items. Monthly invoice shall be separated at the task level. Task 2: Outreach Materials Task includes all public-facing outreach materials, including online, print, and creative outreach materials. EnviroIssues will integrate the City of Renton’s style branding and inclusive outreach principles into materials development (e.g., multilingual materials, Braille materials). Activities include: • Construction Engagement & Communications Plan (CECP): one draft and final plan. • Fact sheet/Poster: Up to four (4) updates to project fact sheet. • Project email and social media updates: Plan and produce up to ninety-six (96) project email updates to share construction impacts and detours, updates at key milestones and to encourage public participation. City will format and distribute emails to project listserv and social media accounts. • Project website updates: Provide updated content for up to ninety-six (96) updates of the project page, such as news, photos, documents and graphics. Most updates will be minor and accompany the email updates. Web content will be submitted to City for review, approval and posting. Content may be cross-posted to other pages, including central downtown construction page. Construction flyers: Up to six (6) construction alert flyers notifying businesses and/or residents of construction plans and impacts, as necessary. • PowerPoint presentations: Prepare PowerPoint slide template based on proposed utility work and details for use in briefings. Make minor customizations and create new content for individual briefings and monthly updates (up to 12 updates). • Project mailings: Design and develop up to eight (8) project-area or subarea mailings to share construction plans and phasing and information about how to engage with the project. AGENDA ITEM #5. e) Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 • FAQ updates: Add up to twelve (12) updates to project external FAQ on website and/or standalone document, based on common questions and feedback from the community. • Project overview video: up to four minor edits to existing project overview video and/or voiceover. • Flexible graphics development time: up to 60 hours, depending on designer’s rate, for products such as corridor construction signage, business outreach support graphics, detailed intersection base maps or phasing diagrams and infographics. • Translations: Coordination and application of key translated materials, captioning, etc. Task 3: Outreach activities and events Task includes all outreach implementation activities, including coordinating notifications, meetings, briefings and other events during construction, including both informal and formal outreach methods needed to reach the DUIP project area. Activities include: • Pre-construction outreach: Support business and residential community engagement for initial project outreach, providing project overview and information about construction mobilization, impacts, street demolition, and potential traffic impacts through the following activities: o Distribute mailers and notification emails to businesses with maps and details o Plan and conduct business briefing with Renton Chamber of Commerce o Offer and schedule briefings with individual businesses, properties and organizations, as requested (up to 20). Assumes City staff provide majority of briefings; consultant will staff up to five (5). o Continue to gather information from businesses and residents. Includes up to one hundred (100) follow-up phone calls to properties for purposes of: ▪ Identifying and coordination of accessibility to business access during construction ▪ Identifying construction impacts to business operations ▪ Identifying and addressing wayfinding and business signage needs ▪ Identifying and addressing pedestrian path impacts and needs • Active construction and street restoration: targeted notifications for utility work moving in a phased, block-by-block sequence (assumes 27 distinct work areas), including the following activities: o Send mailers, email notifications and web updates regarding the active work area (business and residential) with maps and details o Support distribution of flyers to detour area (business and residential) with maps and details (hardcopy and/or electronic), as needed o Complete targeted follow-up emails/calls to businesses on the impacted streets, as needed (up to 200 communications) o Review and support pedestrian wayfinding and signage preceding closures, as needed AGENDA ITEM #5. e) Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 • Community-wide outreach: opportunities to engage the larger downtown community with project updates and to address questions and concerns. o Up to twenty-four (24) monthly briefings at standing meetings of the Chamber of Commerce and/or Renton Downtown Partnership. Includes logistic and materials preparation support for City of Renton. City will attend and lead coordination; consultant support for notetaking. o Develop briefing plan and schedule and support up to twenty-four (24) ongoing briefings to additional community organizations and stakeholders (may include residential associations, Mayor’s Inclusion Task Force, Renton Farmers Market, North Renton Neighborhood Council, accessibility and mobility groups, and faith communities or service providers). Includes scheduling, providing A/V support as needed, attending and tracking action items and public input. Assumes a combination of remote and in- person participation. • Support business construction activities: Up to 40 hours for activities, as requested, such as: o Coordinating content for CED, Chamber of Commerce, and Renton Downtown Partnership’s email and website updates o Including business names, Businesses are Open graphics on detailed project maps / flyers o Supporting wayfinding/business open signage (e.g., designated pick-up locations, display ads, etc.) o Providing customized access maps for businesses, social service providers, faith centers and standard detour language to post on websites and social media • Support construction outreach to other community stakeholders: Up to 20 hours for activities, as requested such as: o Coordination and use of interpreter or language line for in-language conversations o Coordination regarding King County Metro service impacts, including possible flyers or calls o Preparing customized access map, wayfinding signage or draft emails for the Farmers Market o Updating project signage and flyers in key community locations, including translations Task 4: Communications and Outreach Tracking and Documentation Activities include: • Maintain a database of all project contacts, communications and activities. Data will be maintained in EnviroLytical software and distinguish between residential and business contacts. Log will include specific contact information (including needs identified in survey), comments received and responses provided, as well as commitments made to stakeholders by the City. This log is meant to track all communications forms (i.e., emails, phone calls, one-on-one AGENDA ITEM #5. e) Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 outreach, briefings, meetings, workshops, open houses, etc.) Assume up to two-hundred-fifty (250) communications. • Construction hotline: Maintained by consultant and staffed daily during business hours. Number will be continued from Wells-Williams project, with coordination between teams while both projects are active. Assumes up to fifty (50) calls. • Track construction issues: Maintain a tracking document of communications, construction issues and their status. This document will help ensure property owners and community concerns are being addressed and new construction information is adequately communicated. Assumes weekly updates. • Develop and maintain an internal Frequently Asked Questions (FAQ) list and key messages. This will be a living document that will be revised as needed throughout the life of the project and used to ensure consistent messaging; assumes monthly review with City and updates. • Quarterly outreach summary: Up to eight (8) snapshot summaries of outreach activity over the previous quarter, including themes from communications and emerging issues for team review and use in internal briefings. Task 5: Additional services TBD as contingency task AGENDA ITEM #5. e) Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 Cost estimate Staff Ryan Orth- Senior Associate, PM Jaybee Ragudo- Associate I, Deputy PM Project Coordinator Graphic Designer Graphic Designer III Fully Loaded Billing Rate* $191.00 $108.00 $105.00 $116.00 $153.00 TOTAL HOURS 148.0 636.0 910.0 162.0 6.0 1,862 TOTAL LABOR COST $28,268.00 $68,688.00 $95,550.00 $18,792.00 $918.00 $212,216 TOTAL DIRECT COST $10,095 TOTAL $222,311 Task 1 Task 1: Project Management and Team/Contractor Coordination Total Hours 74.0 151.0 156.0 0.0 0.0 381 Total Labor $14,131.71 $16,340.58 $16,385.14 $0.00 $0.00 $46,857 Task 2 Task 2: Outreach Materials Total Hours 44.0 228.0 270.0 162.0 6.0 710 Total Labor $8,402.64 $24,673.19 $28,358.90 $18,819.99 $916.65 $81,171 Task 3 Task 3: Meetings, Briefings and Events Total Hours 26.0 195.0 286.0 0.0 0.0 507 Total Labor $4,965.19 $21,102.07 $30,039.42 $0.00 $0.00 $56,107 Task 4 Task 4: Communications and Outreach Tracking and Documentation Total Hours 4.0 62.0 198.0 0.0 0.0 264 Total Labor $763.88 $6,709.38 $20,796.52 $0.00 $0.00 $28,270 *Note that rates are an average including 4% escalation over three years (2020, ‘21, and ‘22) AGENDA ITEM #5. e) Renton Downtown Utility Improvement Project – SOW and Cost for Construction Community Outreach 9/21/2020 Direct costs breakdown Item Quantity Cost Each Total Item Cost Notes Copies - black and white 1000 $ 0.10 $ 100.00 In-house printing Copies - color 100 $ 0.89 $ 89.00 In-house printing EnviroLytical (per month, including tax) 24 $ 275.25 $ 6,606.00 Communications database subscription Mail house 1 $ 1,000.00 $ 1,000.00 For use for vendor services, as needed Phone or voicemail (per month) 20 $ 40.00 $ 800.00 Construction hotline service (Grasshopper), utilizing the same number as Wells-Williams project and taking over this account after their project is complete Materials translation 1 $ 1,500.00 $ 1,500.00 Vendor services for translations, captioning, etc. TOTAL $ 10,095.00 AGENDA ITEM #5. e) Washington WBE/DBE Certified 1229 Cleveland Avenue Mount Vernon, Washington 98273 Telephone 360-826-4930 Fax 360-826-4830 www.equinoxerci.com September 24, 2020 Ty Tadano, PE Murraysmith 520 Pike Street, Suite 1350, Seattle, WA 98101 P 206.462.7030 Ty.Tadano@murraysmith.us Re: Archaeological Construction Monitoring and Reporting, Renton Downtown Utility Improvement Project, Washington Ty Tadano: Thank you for selecting Equinox Research and Consulting International Inc. (ERCI) for your archaeological construction monitoring needs for the City of Renton’s Downtown Utility Improvement Project. ERCI provides a full-service cultural resource management program and we look forward to providing you timely and professional fieldwork and reporting. Section 106 of the National Historic Preservation Act (NHPA), SEPA and Executive Order 05-05 requires agencies to consider the effects of their actions on historic properties and to consult with others in carrying out historic preservation activities. The State of Washington also has a series of RCWs and associated WACs concerning cultural resources that we are guided by. In providing cultural resource management services for clients, ERCI works in accordance with all applicable laws and regulations. We understand the project is being regulated under SEPA. We understand the existing survey report and monitoring plan have yet to be approved by the Department of Archaeological and Historic Preservation (DAHP) and the affected Tribes. Our response time will be two hours for unanticipated discoveries in those areas that don’t require monitoring. We require a minimum of 48 hours’ notice for monitoring in those areas that require and archaeological monitor. We prefer more lead time if possible. Activities: • Provide archaeological monitoring in accordance with the approved monitoring plan • On-call services with an agreed upon response time for areas that don’t require an on-site monitor. • Assist with any notifications to tribes regarding construction activities Task Deliverables: Archaeological Monitoring Report and monthly reports to the stakeholders. Assumptions: The attached estimate covers the identification and evaluation for protected cultural resources in this project area. The following costs are not included in this estimate: • Costs associated with encountering human remains. AGENDA ITEM #5. e) Equinox Research and Consulting International Inc. (ERCI) Phone: 360-826-4930 Fax: 360-826-4830 Email: kelrbush@equinoxerci.com Website: www.equinoxerci.com 2 • Costs associated with any mitigation should an archaeological site be encountered and not be avoided • Costs associated with filling out Historic Property Inventory Forms for any historic buildings that will be affected by this project. • Costs associated with the additional plan or permit writing required for your project. Thank you for the opportunity to provide cultural resources services for your project, and we look forward to working with you. Regards, Kelly R. Bush Equinox Research and Consulting International Inc. (ERCI) Planning, Management, and Writing Description job classification Hours Rate Cost Project orientation, meetings, review of documents, and project management Principal Investigator 20.00 139.87 2,797.40 Coordinating with governments of affected Tribes Principal Investigator 8.00 139.87 1,118.96 Considering project alternatives 4.00 139.87 559.48 Consultation with SHPO and agencies Principal Investigator 8.00 139.87 1,118.96 GIS, Graphics, layout Arch Tech 4.00 68.38 273.52 Document control, transcriptions, site forms, research Arch Tech 16.00 68.38 1,094.08 Total $6,962.40 Report Writing Description Hours Rate Cost Monthly reports Principal Investigator 20.00 139.87 2,797.40 Final Monitoring report Senior Archaeologist 20.00 99.46 1,989.20 Final Monitoring report Archaeologist 30.00 83.92 2,517.60 Graphics, layout Archaeologist 15.00 83.92 1,258.80 Subtotal $5,765.60 Archaeological Construction Monitoring Description Units Rate Cost (1-4 hr visit per month) Principal Investigator 20.00 139.87 2797.40 AGENDA ITEM #5. e) Equinox Research and Consulting International Inc. (ERCI) Phone: 360-826-4930 Fax: 360-826-4830 Email: kelrbush@equinoxerci.com Website: www.equinoxerci.com 3 8 hr daily rate includes travel Senior Archaeologist 10.00 825.00 8250.00 8 hr daily rate includes travel Archaeologist 35.00 725.00 25375.00 8 hr daily rate includes travel Archaeological Field Technician 35.00 625.00 21875.00 partial days Senior Archaeologist - hourly 40.00 99.46 3,978.40 partial days Archaeologist - hourly 40.00 83.92 3,356.80 partial days Arch Technician - hourly 40.00 68.38 2735.20 Transcription of field notes Arch Technician - hourly 110.00 68.38 7521.80 Equipment Rental/boats 1,200.00 0.00 Supplies bags, tags etc. 130.00 0.00 Travel (1 hours R/T) 70 45 3150.00 Subtotal $67,992.20 On Call Services On Call Principal Investigator 4.00 139.87 559.48 On Call Senior Archaeologist - hourly 16.00 99.46 1,591.36 On Call Archaeologist - hourly 16.00 83.92 1,342.72 Transcription of field notes Arch Technician - hourly 16.00 68.38 1094.08 Sub total $4,587.64 Indirect Costs Description Units Rate Cost Mileage (100 miles R/T) Construction Monitoring 12600.00 0.575 7245.00 Mileage (100 miles R/T) On call 1000.00 0.575 575.00 Total $7,820.00 GRAND TOTAL $93,127.84 AGENDA ITEM #5. e) MWRENTON.001C/SEA20P116571_R1 Page 1 of 5 September 18, 2020 © 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 September 25, 2020 Kleinfelder Proposal No. MWRENTON.001C Murraysmith, Inc. 600 University Street, Suite 300 Seattle, Washington 98101 Attention: Ty Tadano, PE, Principal Engineer Subject: Proposal for Geotechnical Construction Support Services Downtown Utility Improvement Project Renton, Washington Dear Mr. Tadano: Kleinfelder is pleased to present this proposal to provide Geotechnical Consultation and Testing Services for the upcoming construction phase of the City of Renton’s Downtown Utility Improvement project (DUIP). Our goal is to provide responsive and timely services that align with project needs and support successful completion of the project. We look forward to continued partnership with Murraysmith and the City. We are prepared to deliver excellent, value-added services based on our extensive experience and knowledge of the project gained by serving as the geotechnical engineer of record and environmental consultant for the past two and a half years. Our ongoing involvement will enable us to not only provide necessary geotechnical testing and inspections but also stand ready to support the project and protect the interests of the City should challenges arise. Kleinfelder is well qualified to review field conditions for consistency with those described in our reports and document conditions as part of our services. In addition, we are aware of the project’s unique challenges and stand ready to support the construction management team as needed. PROJECT UNDERSTANDING We based our project understanding on our prior experience providing geotechnical engineering services for the project; by review of 90 percent plans; and through discussions with Murraysmith. We understand that the planned utility improvements will include portions of water, stormwater and sanitary sewer pipelines located primarily in the corridor around South 2nd and 3rd Streets. Key challenges include: • Numerous trench excavations in proximity to other utilities, buildings and major intersections; • Deep excavations, some in excess of 20 feet, that will extend below the groundwater table; • Areas of contaminated soil and groundwater that must be properly handled and disposed of; and • Complex phasing to maintain traffic and access for local business and residents. AGENDA ITEM #5. e) MWRENTON.001C/SEA20P116571_R1 Page 2 of 5 September 18, 2020 © 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 These challenges are further complicated by soil conditions that include some areas of loose / weak soils that are susceptible to sloughing and/or settlement. The contractor’s means and methods must account for these challenges and protect existing infrastructure. We understand the City has not selected a contractor for the project at this time and that a detailed construction schedule is not currently available. However, we understand the project is estimated to last about two (2) years. In the absence of a construction schedule, we have developed a rough order of magnitude estimate of the testing and inspection scope, with the understanding that a refined estimate can be provided when a detail construction schedule is available. Ultimately, our level of effort will depend on the work duration, sequence, the level of coordination provided with the construction management team, and the time required in the field to provide our services. STAFFING APPROACH AND SCOPE OF SERVICES Our proposed Project Manager is Mr. Marcus Byers, PE, who managed Kleinfelder’s prior geotechnical work at the site. Mr. William Rosso, EIT, who was involved in field exploration, analyses, and report preparation for geotechnical and environmental aspects of the project will serve as the assistant project manager. Mr. Rosso will serve as the primary point of contact for the construction management team and review daily field reports prepared by our inspectors and technicians. Mr. Byers will communicate with Mr. Rosso on a regular basis and provide support for technical matters and attend project calls or meetings on an as needed basis. We will staff the project with inspectors and/or technicians qualified to perform the required observations, inspections, and/or testing services. Our services are anticipated to consist of density testing for trench backfill, pavement base rock, and asphalt, with occasional sampling of materials for testing in our soils laboratory. We can provide testing and inspection of reinforced concrete, grout and other construction materials, as requested. We can also monitor installation of and perform periodic monitoring of dewatering and structural shoring systems, as requested. We will prepare daily field reports (DFRs) summarizing daily activities and testing. An electronic draft copy of the DFR will be provided to the contractor after each day on site. We will provide finalized DFR’s to the project team on a weekly basis. As a value-added service, we can offer concurrent testing and field inspection services by assigning staff with expertise in utility trenching and pipe installation, and field materials testing. Utilizing such an individual will provide significant efficiency by providing overall field observation and materials testing needs at the same time. Geotechnical Construction Support Services Task 1: Submittal Review and RFI Response Kleinfelder will review geotechnical aspects of submittals and RFIs for the project such as: • Temporary construction dewatering; • Temporary structural shoring; • Culvert pile foundations; • Backfill materials, and; • Other geotechnical-related submittals. AGENDA ITEM #5. e) MWRENTON.001C/SEA20P116571_R1 Page 3 of 5 September 18, 2020 © 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 We have assumed that this time will be limited to six (6) hours of Principal Engineer and eight (8) hours of Project Engineer time. Task 2: Consulting and Recommendations for Soil Stabilization We have budgeted for our Principal Engineer and Project Engineer to assess soils conditions and provide recommendations should unforeseen soil conditions be encountered. We have assumed that this time will be limited to eight (8) hours of Principal Engineer and eight (8) hours of Project Engineer time with not more than two site visits each. Task 3: Culvert Pile Foundation Inspections We have budgeted for a Kleinfelder Staff Engineer or Geologist to provide full-time observation and documentation of pin pile installation and load testing. A summary of the observed construction activities will be provided in DFRs. We anticipate pile installation and load testing of the piles will take two (2) eight (8) hour workdays. We have included two (2) hours for Principal Engineer review. Task 4: Utility Backfill and Hot Mix Asphalt Testing Prior to the start of work our Project Manager will prepare a project-specific health and safety plan, which will be provided to all field staff. An inspector or technician from Kleinfelder will perform trench backfill density testing as well as density testing during placement of hot mix asphalt. Batch tickets will be periodically checked for conformance to the project plans, samples will be obtained at the project site and delivered to our laboratory for testing as needed. As requested, we have assumed that inspection will be provided on an on-call, part-time basis and that continuous observation of backfilling will be performed by others. We have assumed that 170 days of part-time backfill testing will be required over a period of approximately 34 weeks. Our assumed technician time is 680 hours based on four hours per visit, portal-to-portal. We have included 2 hours per week of assistant PM time for field report review and coordination, as well as 16 hours of Principal Engineer time for periodic review and/or consultation. The contractor’s sequencing and test requests from the construction management team will ultimately dictate our scope. We have assumed that our services will be requested / coordinated on a regular basis by members of the construction management team by communicating with our assistant project manager and dispatcher. Task 5: Laboratory Testing Laboratory testing is anticipated to include grain size analysis, proctors, and asphalt testing. Additional testing may be needed in conjunction with field-testing and observation described above to evaluate whether materials comply with project requirements and are suitable for their intended use. For the purposes of this proposal we have assumed six (6) grainsize analysis and six (6) proctor tests throughout the project. We have also assumed six (6) Asphalt Content, Gradation, and Rice or Marshall Density Tests and two (2) Volumetric Tests during paving. AGENDA ITEM #5. e) MWRENTON.001C/SEA20P116571_R1 Page 4 of 5 September 18, 2020 © 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 FEE Kleinfelder proposes to provide the services described above on a time and materials basis using our current 2020 rates, with a 3 percent annual escalation beginning on January 1, 2022. Based on the above assumptions we estimate the required budget will be $94,055. These services will be billed monthly. We will notify you if the requested level of effort exceeds that assumed in preparing this estimate. A more detailed breakdown of our fees is presented on the attached cost estimate table. Costs for the value-added inspection services described above are not included in this amount. We believe this approach provides significant value to the Project and will and are happy to amend our budget to include these services upon request. AUTHORIZATION If this proposal is acceptable, please provide a contract amendment with the previously- negotiated terms and conditions between Murraysmith and Kleinfelder for this project. ASSUMPTIONS We assume that our services can be provided during normal business hours, between 7AM and 5PM Monday through Friday. Work outside these hours, or work in excess of 8 hours per day may incur additional charges. It should be noted our services will not include: (1) supervision, direction, or acceptance of the contractor's work; (2) interpretation or modification of the project plans or specifications; (3) submittal of test results or reports to any regulatory agency (unless specifically requested by the Client in writing); or (4) job site safety. LIMITATIONS Our work will be performed in a manner consistent with that level of care and skill ordinarily exercised by other members of Kleinfelder’s profession practicing in the same locality, under similar conditions and at the date the services are provided. Our conclusions, opinions and recommendations will be based on a limited number of observations and data. It is possible that conditions could vary between or beyond the data evaluated. Kleinfelder makes no guarantee or warranty, express or implied, regarding the services, communication (oral or written), report, opinion, or instrument of service provided. Construction materials observation, testing, and special inspection services provided by Kleinfelder will be performed in accordance with generally accepted procedures practiced within the project area. It should be noted even with diligent monitoring construction defects may occur. In all cases, the contractor is solely responsible for the direction and quality of the work, adherence to plans and specifications, and repair of defects regardless of when they are found. As such, our services are intended to provide the client with a source of professional advice, opinions, and recommendations. When our services are performed on an on-call or intermittent basis, we will be unable to provide an opinion regarding specifications compliance unless our representative has sufficient opportunity to observe the work performed and/or tested. AGENDA ITEM #5. e) MWRENTON.001C/SEA20P116571_R1 Page 5 of 5 September 18, 2020 © 2020 Kleinfelder (Revised September 25, 2020) KLEINFELDER 14710 NE 87th Street, Suite 100, Redmond, WA 98052 p | 425.636.7900 f | 425.636.7901 The presence of our field representative does not constitute nor imply that Kleinfelder is providing any direction, supervision, or layout for the work of the Contractor. Our services are do not include an evaluation, observation, or compliance monitoring or verification of the Contractor’s safety practices, performance or procedures. The contractor is solely responsible for achieving these items. The safety of our employees is of paramount concern to Kleinfelder. You will be notified if the location of your project represents a potential safety concern to our employees. Unsafe conditions for field work will require a modification of our estimated scope of work and associated fees. We will advise you of the additional costs necessary to mitigate these unanticipated conditions, if applicable. Regulations and professional standards applicable to Kleinfelder's engineering services are continually evolving. Techniques are, by necessity, often new and relatively untried. Different professionals may reasonably adopt different approaches to similar problems. As such, our services are intended to provide Costco with a source of professional advice, opinions, and recommendations based on our limited number of field observations and tests, collected and performed in accordance with the generally accepted engineering practice that exists at the time our services are rendered and may depend on, and be qualified by, information gathered previously by others and provided to Kleinfelder by Costco. This proposal is valid for a period of 90 days from the date of this letter. This proposal was prepared specifically for the client and its designated representatives and may not be provided to others without Kleinfelder’s express permission. CLOSURE We thank you for the opportunity to provide Kleinfelder’s professional services and look forward to working with you on this project. If you have any questions, please contact Marcus Byers at (425) 301-0106. Sincerely, KLEINFELDER William R. Rosso, EIT Marcus B. Byers, P.E., P.Eng Professional Principal Geotechnical Engineer Senior Project Manager Attachments: Cost Estimate Table A AGENDA ITEM #5. e) Sr. PM/ PrincipalProject Engr.Asst. PM/ Staff Engr.AdminTech.Sr. Tech.TOTALTOTALTASK DESCRIPTION$234.00$164.00$133.00$110.00$80.00$105.00HOURSAMOUNT6 814 $2,4688 816 $2,9362 1618 $3,09216 68 34 680 798 $70,9280 $00 $00 $00 $0TOTAL LABOR:321684346800846$79,424LABORATORY TEST SUMMARY:ESTIMATED DIRECT EXPENSES:Est. No. Unit Total Mileage (34 miles RT@176 trips, $0.59/mile) $3,531TestsCostCostNuclear Densometer ($25/day)$4,250Modified Proctor (moisture-density) 6 $245 $1,470 Laboratory Testing (detail to left) $5,650Grain Size Distribution6$165$9906$160$960TOTAL DIRECT EXPENSES:$13,4316 $125 $7506 $165 $990PROJECT TOTALS AND SUMMARY:2 $245 $490 Kleinfelder Labor$79,424Direct Expenses$13,431LABORATORY TOTAL:$5,650ESTIMATED PROJECT TOTAL:$92,855APPROX. TOTAL WITH 3% ESCALATION IN 2022$94,055Conditions/Assumptions:2. Work is assumed during normal business hours Monday through Friday 7AM-5PM.TABLE ASUBCONSULTANT FEE DETERMINATION - SUMMARYRevised September 25, 2020Maximum Theoretical DensityTask 2: Consulting and Recommendations for Soil StabilizationAC Content by Ignition MethodTask 4: Utility Backfill and Hot Mix Asphalt Inspection & TestingTask 5: Laboratory Testing ( no labor, lab tests below)KLEINFELDER LABOR:1. All hours and items are estimated, and may be increased or decreased at the request of the construction management team. Gradation of Extracted AggregateVolumetric PropertiesPERSONNEL & 2020 LABOR RATESTestTask 1: Submittal Review and RFI ResponseTask 3: Culvert Pile Foundation InspectionsAGENDA ITEM #5. e) 250 4th Avenue South, Suite 200 Edmonds, WA 98020 ph. 425.778.8500 | f. 425.778.5536 www.cgengineering.com September 15, 2020 Murraysmith Ty Tadano, PE, Principal 600 University Street, Suite 300 Seattle, WA 98101 206.462.7030 ty.tadano@murraysmith.us Project City of Renton Culvert Alterations – Structural Construction Support Services SW Sunset Boulevard & Rainier Ave South Renton, WA 98057 Scope of Work CG Engineering provided the structural engineering design and drawings for alteration to an existing 8’ tall x 10’ wide box culvert located below the street level at the above-referenced intersection. New access was designed from the street level, down through risers, and into the existing culvert from the top. At a separate location, design and drawings were provided for upgrades to the side walls of the existing culvert where a proposed 21” sewer main will need to cross through. In addition to the culvert alteration work, CG Engineering provided the structural design for the vertical support of 66” and 51.5” water pipes where crossing trenches are required. For this new scope of work, CG Engineering will provide construction support services related to the structural engineering documents. We anticipate this effort to include the review of shop drawings and submittals (such as rebar drawings), substitution requests, instruction and interpretation of the drawings, periodic site visits, and responses to contractor’s questions & RFI’s. Correspondence and coordination of structural construction services will be through Murraysmith. At the end of construction, we will prepare as-built drawings based on red-lines from the contractor. Structural CA Fee = $15,700.00 (NTE) Assumptions • Value-engineering services undertaken during construction may be considered an additional service. • Revisions due to owner or contractor-initiated changes, or changes required due to unforeseen conditions, may be considered an additional service. AGENDA ITEM #5. e) City of Renton Culvert Alterations – Structural CS September 15, 2020 Murraysmith Page 2 of 2 250 4th Avenue South, Suite 200 Edmonds, WA 98020 ph. 425.778.8500 | f. 425.778.5536 www.cgengineering.com 2020 Schedule of Charges Personnel Charges Hourly Rate Principal $215.00 Associate Principal $190.00 Project Manager $170.00 Structural Engineer III $150.00 Structural Engineer II $130.00 Structural Engineer I $110.00 Civil Engineer III $150.00 Civil Engineer II $130.00 Civil Engineer I $110.00 Planner $130.00 CAD Drafter III $105.00 CAD Drafter II $95.00 CAD Drafter I $85.00 Clerical $80.00 Expert Witness $275.00 AGENDA ITEM #5. e) ESTIMATED FEES Principal Associate Principal SE II CAD Drafter III Clerical $215 $190 $130 $105 $80 Task 1 - Structural Construction Support 1.1 Submittal Review (Assume 6)1 4 16 21 $3,055.00 1.2 Response to RFI's (Assume 8)2 4 16 22 $3,270.00 1.3 Clarification Sketches (Assume 4)1 4 8 8 21 $2,855.00 1.4 Structural Observations Site Visits (Assume 1)4 4 8 $1,280.00 1.5 On-Site Team Meetings (Assume 4)8 8 16 $2,560.00 1.6 Coordination & Coorespondance 2 4 6 $1,190.00 1.7 Preparation of Record Drawings 2 2 2 4 10 $1,490.00 TOTAL 8 30 54 12 0 104 $15,700.00 CG ENGINEERING LEVEL OF EFFORT STRUCTURAL ENGINEERING CITY OF RENTON CULVERT ALTERATIONS - STRUCTURAL CA Total CostTotal Hours TASK LABOR CLASSIFICATION (HOURS)AGENDA ITEM #5. e) Page 1 of 2 September 16, 2020 Mr. Ty Tadano, P.E. Murraysmith 520 Pike Street, Suite 1350 Seattle, WA 98101 SUBJECT: City of Renton – Downtown Utility Improvement Project, Cathodic Protection Construction Support Mr. Tadano, We appreciate the opportunity to submit this proposal for providing engineering support during the construction phase of the City of Renton Downtown Utility Improvement Project. In part, this project will includes the installation of corrosion monitoring test stations, electrical isolation equipment, attachment of electrical bonding jumpers, and multiple foreign line crossing with Seattle Public Utilities. Tasks associated with this proposal will include: 1. Review constructor cathodic protection related submittals (2 hours). 2. Provide support with regards to development of change orders and project addenda (8 hours). 3. Participate in teleconference meetings as required (8 hours). 4. Provide two days on-site inspection during portions of corrosion monitoring test station and jumper bond installation. Provide a site visit report after each trip (16 hours total). 5. Upon completion of installation, participate in cooperative interference testing with Seattle Public Utilities. The purpose of this testing will be to verify that the operation of the SPU impressed current cathodic protection system will not be a source of corrosion due to pick-up and discharge of stray electrical current (8 hours). The cost to complete the work of this proposal will be billed on a time and expense basis with a Not-To-Exceed amount of $8,961.98. A cost breakout is included for your information. If you have any questions or would like additional information, please do not hesitate to contact our office. Sincerely, Northwest Corrosion Engineering Jeremy A. Hailey, P.E. P.O. Box 905 Burlington, WA 98233 Phone: (360) 391-1041 Cell: (360) 391-0822 orthwest Corrosion Engineering N AGENDA ITEM #5. e) Page 2 of 2 NORTHWEST CORROSION ENGINEERING Job No. Proposal PROJECT: Murraysmith - City of Renton DUIP Construction Services Estimate By: JAH DESCRIPTION: CP Construction Support and Inspection Date:16-Sep-20 Revision:0 SCOPE OF WORK AND BUDGET Investigation and Report JAH HRS 1. Submittal review for corrosion monitoring materials.2 2. Support for change orders and project addenda.8 3. Meeting and teleconferences with client, miscellaneous consulting time.8 4. Two days on-site inspection during and after construction of corrosion monitoring test stations, and electrical isolation equipment. Each site visit will include a report detailing results of our inspection.16 5. After installation is complete, perform cooperative interference testing with Seattle Public Utilities.8 TOTAL HOURS 42 FEES AND EXPENSES Cost JAH: Principal Engineer - $205.37/hr $8,625.54 Administration - 2 hr @ $81.22/hr $162.44 ESTIMATED PROJECT COST Fees $8,787.98 Expenses (mileage 300 @ $0.58/mile)$174.00 ESTIMATED PROJECT COST $8,961.98 AGENDA ITEM #5. e) Exhibit B ESTIMATED FEES Discipline Breakdown Principal Engineer VI Principal Engineer I Construction Manager V Construction Inspector Technician II Professional Engineer III Administrative III Technician IV Hours Direct Labor Loaded Labor Total Schuyler, A Tadano Schuyler, C Frost Ramos Moss Scharback Williams, B Fee Fee 20%50%30% $100.96 $70.90 $61.59 $49.53 $36.75 $39.38 $47.96 $37.87 Task 1 - Project Management Subtask 1.1 - Kick Off Meeting 2 4 2 4 12 645$ 2,112$ -$ -$ 2,112$ 422$ 1,056$ 634$ Subtask 1.2 - Monthly Project Status Reports 6 24 12 24 66 4,197$ 13,753$ -$ -$ 13,753$ 2,751$ 6,877$ 4,126$ Subtask 1.3 - Coordination with the City 24 72 36 132 8,946$ 29,311$ -$ -$ 29,311$ 5,862$ 14,655$ 8,793$ Subtask 1.4 - Consultant Team Coordination 49 292 341 25,651$ 84,046$ -$ -$ 84,046$ 16,809$ 42,023$ 25,214$ Task 1 Subtotal 79 390 16 2 0 0 551 39,438$ 129,222$ -$ -$ -$ -$ -$ -$ -$ -$ 129,222$ 25,844$ 64,611$ 38,767$ Task 2 - Construction Management Services Subtask 2.1 - Construction Management and Administration 48 96 3120 208 3472 211,447$ 692,818$ -$ 5,220$ 698,038$ 139,608$ 349,019$ 209,411$ Subtask 2.2 - Supplemental Construction Inspection 832 832 41,208$ 135,020$ -$ 3,480$ 138,500$ 27,700$ 69,250$ 41,550$ Subtask 2.3 - Project Closeout & Contract Record Drawings 2 24 80 40 80 40 240 506 22,417$ 73,449$ -$ 9,320$ 82,769$ 16,554$ 41,385$ 24,831$ Task 2 Subtotal 50 120 3200 872 288 40 0 240 4810 275,071$ 901,286$ -$ -$ -$ -$ -$ -$ -$ 18,020$ 919,306$ 183,861$ 459,653$ 275,792$ Task 3 - Design Services During Construction Subtask 3.1 - Design Team Site Visits 16 16 64 96 5,270$ 17,267$ -$ 278$ 17,545$ 3,509$ 8,773$ 5,264$ Subtask 3.2 - Construction Support 25 49 98 8 180 10,110$ 33,124$ -$ 1,000$ 34,125$ 6,825$ 17,062$ 10,237$ Task 3 Subtotal 41 65 0 0 0 162 0 8 276 15,379$ 50,391$ -$ -$ -$ -$ -$ -$ -$ 1,423$ 51,814$ 10,363$ 25,907$ 15,544$ Task 4 - Public Involvement -$ Subtask 4.1 - Public Involvement 12 12 12 36 1,778$ 5,825$ 244,542$ 244,542$ -$ 250,367$ 50,073$ 125,184$ 75,110$ Task 4 Subtotal 0 12 0 0 0 12 0 12 36 1,778$ 5,825$ 244,542$ -$ -$ -$ -$ -$ 244,542$ -$ 250,367$ 50,073$ 125,184$ 75,110$ Task 5 - Cultural Resources Subtask 5.1 - Cultural Resources 12 12 851$ 2,788$ 102,441$ 102,441$ -$ 105,229$ 21,046$ 52,614$ 31,569$ Task 5 Subtotal 0 12 0 0 0 0 0 0 12 851$ 2,788$ -$ 102,441$ -$ -$ -$ -$ 102,441$ -$ 105,229$ 21,046$ 52,614$ 31,569$ Task 6 - Materials Testing and Geotechnical -$ Subtask 6.1 - Geotechnical Engineering Support 12 12 851$ 2,788$ 9,638$ 9,638$ -$ 12,426$ 2,485$ 6,213$ 3,728$ Subtask 6.2 - Materials Testing and Lab 12 12 851$ 2,788$ 93,822$ 93,822$ -$ 96,610$ 19,322$ 48,305$ 28,983$ Task 6 Subtotal 0 24 0 0 0 0 0 0 24 1,702$ 5,576$ -$ -$ 103,461$ -$ -$ -$ 103,461$ -$ 109,036$ 21,807$ 54,518$ 32,711$ Task 7 - Structural Engineering -$ Subtask 7.1 - Structrual Construction Support 12 12 851$ 2,788$ 17,270$ 17,270$ -$ 20,058$ 4,012$ 10,029$ 6,017$ Task 7 Subtotal 0 12 0 0 0 0 0 0 12 851$ 2,788$ -$ -$ -$ 17,270$ -$ -$ 17,270$ -$ 20,058$ 4,012$ 10,029$ 6,017$ Task 8 - Cathodic Protection -$ Subtask 8.1 - Cathodic Protection Support 12 12 851$ 2,788$ 9,858$ 9,858$ -$ 12,646$ 2,529$ 6,323$ 3,794$ Task 8 Subtotal 0 12 0 0 0 0 0 0 12 851$ 2,788$ -$ -$ -$ -$ 9,858$ -$ 9,858$ -$ 12,646$ 2,529$ 6,323$ 3,794$ TOTAL - ALL TASKS 170 647 3216 874 288 254 24 260 5733 335,920$ 1,100,664$ 244,542$ 102,441$ 103,461$ 17,270$ 9,858$ -$ 477,572$ 19,443$ 1,597,678$ 319,536$ 798,839$ 479,303$ Direct Salary Cost (DSC)335,920$ Overhead Cost 192.55%646,815$ Subtotal (DSC + Overhead)982,735$ Net Fee 12%117,928$ Subconsultants 477,572$ Direct Non-Salary Costs 19,443$ Grand Total 1,597,678$ CG Eng.NW Corr.KPG, Inc Subconsultant Total Storm CITY OF RENTON DOWNTOWN UTILITY IMPROVEMENT PROJECT PHASE 4: CONSTRUCTION MANAGEMENT SERVICES FEE ESTIMATE LABOR CLASSIFICATION (HOURS) Subconsultants Expenses Water Sewer EnviroIssues ERCI Kleinfelder CITY OF RENTON December 2020 H:\EVT_Projects\18\2251 - Renton DUIP Phase 2\Phase 4 - Construction Management\COR Phase 4 CM Fee - UPDATED (12.01.2020)Murraysmith, Inc. DUIP PHASE 4: CONSTRUCTION MANAGEMENT Page 1 AGENDA ITEM #5. e)