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AGENDA
Utilities Committee Regular Meeting
4:00 PM - Monday, August 3, 2020
Video-conference
1. WSDOT Limited Access Right-of-Way Runoff Study
a) AB - 2661 Utility Systems Division recommends approval to execute an agreement with
Jacobs Engineering Group, Inc., in the amount of $170,009 for work associated with the
WSDOT Limited Access Right-of-Way Runoff Impacts Characterization Study.
2. Emerging Issues in Utilities
-Including Water System Plan Update
AB - 2661
City Council Regular Meeting - 13 Jul 2020
SUBJECT/TITLE: Agreement with Jacobs Engineering Group, Inc. for the Washington
State Department of Transportation Limited Access Right-of-Way
Runoff Impacts Characterization Study
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Gary Fink, Surface Water Utility Engineer
EXT.: 7392
FISCAL IMPACT SUMMARY:
Funding for this agreement in the amount of $170,009 is available from the Surface Water Utility Capital
Improvement Program budget (427.475519) as adjusted in the 2nd quarter of 2020. The project is funded
through stormwater fees paid by Washington State Department of Transportation for limited access right-of-
way into the 407 Fund and subsequently transferred to the 427 Fund. WSDOT stormwater fee payments are
projected to be approximately $192,000 over the term of this agreement.
SUMMARY OF ACTION:
The city currently charges surface water fees to WSDOT for the SR 167 and I-405 right-of-way within the city
limits. RCW 90.03.525 allows local municipalities to charge stormwater fees for state limited access highways
and was modified when Senate Bill 5505 was passed in 2019. The bill clarified the objectives of the
Stormwater Management Funding and Implementation Program for highway related runoff problems and
required charges paid by the state to local jurisdictions to be used solely for stormwater control facilities that
directly reduce state highway runoff impacts or implementation of best management practices that will
reduce the need for such facilities.
A plan and progress report are required to be submitted annually for WSDOT to pay stormwater fees to the
city. The city initially submitted a draft fee allocation plan on December 31, 2019 that was ultimately rejected
by WSDOT. WSDOT recommended the city conduct a citywide study in 2020 to better understand drainage
from WSDOT right-of-way, determining where there are drainage impacts, and identifying the need for
facilities that directly reduce highway runoff impacts. WSDOT indicated that this study appears consistent
with the objectives identified in RCW 90.78.010 and thus could be funded with highway stormwater fees.
The Surface Water Utility has selected Jacobs Engineering Group, Inc. to perform the drainage study, with
scheduled completion by end of 2021. This study will meet the intent of RCW 90.78.010 and enable the city to
keep collecting a stormwater fee for SR 167 and I-405. The scope of the study consists of characterization of
the runoff from limited access right-of-way away, identification of areas of significant impact and evaluation of
improvements that would benefit both the city's drainage system and WSDOT.
EXHIBITS:
A. Agreement
B. Vicinity Map
STAFF RECOMMENDATION:
AGENDA ITEM #1. a)
Execute the agreement with Jacobs Engineering Group, Inc. in the amount of $170,009 for the WSDOT Limited
Access Right-of-Way Runoff Impacts Characterization Study (SWP273077).
AGENDA ITEM #1. a)
AGREEMENT FOR WSDOT LIMITED ACCESS ROW RUNOFF
IMPACTS CHARACTERIZATION STUDY SWP-27-3077
THIS AGREEMENT, dated June 1, 2020, is by and between the City of Renton (the “City”), a
Washington municipal corporation, and Jacobs Engineering Group, Inc. (“Consultant”), a
corporation. The City and the Consultant are referred to collectively in this Agreement as the
“Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed
by both parties.
1. Scope of Work: Consultant agrees to provide Consulting Services as specified in Exhibit
A, which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit C or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later
than December 31, 2021.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $170,009.00, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit C. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
AGENDA ITEM #1. a)
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such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
AGENDA ITEM #1. a)
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and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
AGENDA ITEM #1. a)
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during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
AGENDA ITEM #1. a)
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It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
AGENDA ITEM #1. a)
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limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Gary Fink
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7392
gfink@rentonwa.gov
CONSULTANT
Jesse Williams
1100 112th Ave NE, Suite 500
Bellevue, WA 98004
Phone: (425) 453-5000
Jesse.Williams@Jacobs.com
AGENDA ITEM #1. a)
PAGE 7 OF 10
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
AGENDA ITEM #1. a)
PAGE 8 OF 10
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Gary Fink. In
providing Work, Consultant shall coordinate with the City’s contract manager or
his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
AGENDA ITEM #1. a)
PAGE 9 OF 10
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washington at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
AGENDA ITEM #1. a)
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N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Stacy L. Bumback
Manager of Projects
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 03/12/2019 (clb 939/1226)
AGENDA ITEM #1. a)
Exhibit A
Jacobs Engineering Group Inc.
SCOPE OF WORK
WSDOT Limited Access ROW Runoff Impacts Characterization Study
FOR CITY OF RENTON
May 15, 2020
Introduction
The City of Renton (“City”) has requested Jacobs (“Consultant”) assist the City in developing a study of
impacts of stormwater runoff from Washington State Department of Transportation (WSDOT) limited
access right-of-way (LAROW). The study will identify where runoff from WSDOT LAROW enters the
Renton system, identify system impacts from that ROW, and may prioritize watersheds for mitigation or
may lead directly to concept development. This study will support the City’s 2020 Stormwater Utility
Fee Allocation Plan.
Background
RCW 90.03.525 allows local municipalities to charge stormwater fees for State limited access highways
and was modified when Senate bill 5505 was passed in 2019. The bill clarified the objectives of the
Stormwater Management Funding and Implementation Program for Highway-Related Problems and
required a 2020 Stormwater Utility Fee Allocation Plan (Plan) and progress report to be submitted to the
Washington State Department of Transportation (WSDOT). The Plan and progress report are required
for WSDOT to calculate and pay their stormwater fee to the utility in 2020.
The City submitted a draft Plan on December 31st, 2019 proposing WSDOT fees for three stormwater
projects pursuant to the qualifications of the revised RCW. However, clarifications from the State
Attorney General’s Office required additional information to confirm that the projects directly reduced
highway runoff impacts and therefore could be funded with highway stormwater fees. WSDOT
recommended the City conduct a City-wide study in 2020 to better understand drainage from WSDOT
LAJROW, determining where there are drainage impacts, and identifying the need for facilities that
directly reduce highway runoff impacts. WSDOT indicated that this study appears consistent with the
objectives identified in RCW 90.78.010 and thus could be funded with highway stormwater fees.
Task 1. Project Management
Perform project management, administration, and coordination of work effort involved in all phases and
tasks. This task will continue throughout the duration of the project. It will include the work necessary to
set up financial accounting, develop and implement quality procedures, perform overall project
coordination with the CITY and project team, and project closeout.
Invoices and progress reports will be provided to the CITY on a monthly basis. Monthly progress reports
will include a summary of work performed by the CONSULTANT for that period and the work anticipated
to be completed in the next period. Monthly progress phone calls between the CONSULTANT and the
CITY will take place as needed to discuss project status and resolve any outstanding issues.
AGENDA ITEM #1. a)
QA/QC: Consultant shall conduct internal quality control regarding collection of data, map preparation,
and all other tasks.
Task 1 Assumptions
• Project duration is assumed to be 19 months.
• Neither a formal project management plan (PMP) or quality management plan (QMP) will be
developed. Simple project instructions will be prepared for the team, and Jacobs best practices
will be implemented for project and quality management.
Task 1 Deliverables
• Monthly Invoices and Progress Reports (sent electronically via e-mail)
• 30-minute monthly phone call or email check-ins with the City project manager to report project
status
Task 2 WSDOT Limited Access ROW Characterization
Consultant shall prepare a stormwater and catchment characterization of WSDOT Limited
Access right-of-way (LAROW) within the City of Renton in accordance with SB 5505 (see
background above). Work under this task shall include conducting a kickoff meeting, review
of existing as-built plans (as available), limited field investigation (as required), review of
current mapping of the WSDOT drainage system discharges to the City of Renton system
and of downstream city-owned stormwater infrastructure and water bodies, and a summary
of drainage impacts, issues and mitigation needs associated with runoff from WSDOT
LAROW.
Subtask 2.1 Kick-off Meeting
Consultant shall prepare for and participate in a kick-off meeting with the City of Renton to
define key objectives, milestones, scope of the study area and impacts evaluated and
confirm the eligibility of projects, studies and activities that can be funded by WSDOT
stormwater fees.
Subtask 2.2 Review Existing Information
Consultant shall review existing information, and conduct limited field investigation if
necessary to confirm conditions, to characterize the drainage area from WSDOT LAROW
within the City of Renton, identify downstream infrastructure and water bodies and
characterize impacts and issues in the City of Renton system downstream from WSDOT
LAROW. Information to be reviewed may include, but is not limited to:
AGENDA ITEM #1. a)
• GIS data, hosted in CORMaps
• Existing Studies/Reports including relevant stormwater masterplans including the
Renton Stormwater Master Plan
• Existing Water Quality and Monitoring Data
• Drainage Complaints
• Spill Response Reports
• WSDOT drainage reports and as-builts (limited review if required to determine type
of existing flow control or water quality treatment facilities)
Subtask 2.3 Stormwater System Mapping
Consultant shall develop a GIS map of the WSDOT LAROW discharges to the downstream
City of Renton system. Mapping shall include the following information if available:
• WSDOT Areas receiving water quality treatment prior to discharge to the City system.
If possible, the type or level of water quality treatment (basic, enhanced, etc.) will be
listed.
• Areas receiving flow control prior to discharge to the City system. If possible, the
type or level of flow control (Peak, duration, etc.) will be listed.
• General delineation of WSDOT catchments discharging to major receiving waters (i.e.
Cedar River, Springbrook Creek, Lake Washington, City of Renton Stormwater system,
etc.)
• WSDOT areas discharging to City of Renton Stormwater Control or Treatment
facilities.
• Proximity of WSDOT discharge to known stormwater issues (i.e. localized flooding,
erosion, spills, impaired waters, drainage complaints, etc.)
Subtask 2.4 WSDOT Limited Access ROW Stormwater Discharge Characterization
Technical Memorandum
Consultant shall document the findings of Task 2 in a brief technical memorandum
summarizing the data sources and gaps, methods and results of system mapping and a
summary of key stormwater impacts or issues requiring mitigation.
AGENDA ITEM #1. a)
Task 2 Assumptions
• As the precise number of drainage connections and stormwater facilities to be
reviewed is unknown at this time, and the number of as-built plans and reports is
also unknown, the level of detail of the review of existing information and the level
of detail to describe known or suspected impacts will be adjusted as necessary to
meet the overall Task budget.
• WSDOT LAROW includes Interstate 405 and State Route 167 within City limits.
• Field work will be limited to City of Renton ROW or real property and will not require
access to flow control or treatment facilities located within WSDOT LAROW.
• This task includes a project kick-off meeting at the CITY with two (2) CONSULTANT
attendees, assuming Two (2) hours in length.
• Maps will be developed using existing available data from City GIS, reports or
basemap files. No additional potholing, surveying or GPS mapping will be
conducted to develop maps. Critical discrepancies will be investigated upon
approval of the City up to the budget provided herein or separately authorized.
Non-critical and other data gaps will be documented in the technical memorandum.
• No additional modeling or monitoring will be performed under this contract without
separate authorization and change management.
• Up to 84 hours are included in the budget to perform field work to confirm
information gathered.
• Up to 172 hours are included in the budget to review existing information.
• Data collected will be collated into a SharePoint directory for transfer to the City.
• GIS mapping data will be delivered electronically via a map package on ArcGIS
Online.
• Catchments less than 2 acres discharging to the local City of Renton Stormwater
system may be combined and have limited detail given on delineation of the
individual downstream systems.
Task 2 Deliverables
• WSDOT LAROW Stormwater System Discharge Map (sent electronically via e-mail or file
transfer)
AGENDA ITEM #1. a)
• WSDOT LAROW Stormwater Discharge Characterization Technical Memorandum
(Draft and Final, sent electronically via e-mail or file transfer)
Task 3 Opportunities Analysis and Prioritization
Work under Task 3 is described herein for budgeting purposes and will not commence until
it has been authorized and approved by the City of Renton project manager upon
completion of Task 2. Refer to Task 3 Assumptions stated below.
Subtask 3.1 Solutions Toolbox
Consultant will conduct a review of available stormwater Best Management Practice (BMP)
technologies and summarize potential options for mitigating impacts of runoff from WSDOT
LAROW in the context of the stormwater impacts, issues, and needs identified under Task 2.
Consultant will coordinate with City of Renton Operations and Maintenance to confirm
acceptable BMP maintenance activities and frequency.
Subtask 3.2 Opportunities Map
Consultant will prepare an Opportunities Map with GIS. Consultant will review the following
information and identify potential opportunities to mitigate WSDOT impacts identified in
Task 2:
Renton SW Master Plan/CIP projects
Renton Planning projects (incl. Transportation, Parks, Community
Development, etc.)
Potential areas for infiltration
Open space or underutilized parcels
Subtask 3.3 Prioritization Workshop
Consultant will facilitate a workshop to identify prioritization. This workshop will present the
WSDOT LAROW Stormwater System Discharge Map, summarize data available to be used in
watershed or project prioritization, and identify a framework for prioritizing retrofit
opportunities.
AGENDA ITEM #1. a)
Subtask 3.4 Detailed Subarea Plan
Upon completion of Task 2, the Consultant may conduct a detailed subarea plan for a
portion of WSDOT LAROW and the downstream City of Renton basin to prioritize the
development of a capital improvement plan for future allocation of WSDOT stormwater fees.
(For example, prepare a detailed subarea plan for the portion of basin in the proximity of I-
405 and SE 4th Avenue.)
Subtask 3.5 Concept Design, Prioritization, Partnering and Funding Opportunities
To facilitate and accelerate future implementation of projects utilizing WSDOT Stormwater
Fees pursuant to SB 5505, the Consultant may conduct early prioritization of opportunities
under this subtask, identify and coordinate opportunities for partnering with other private or
public infrastructure projects to co-locate or cost share improvements, develop concept
designs and cost estimates, and identify and apply for funding for future projects.
Task 3 Assumptions
• The precise work to be performed under Task 3 and associated level of effort is
unknown until Task 2 is complete. An estimate of tasks and hours has been
provided for budget purposes; scope and related level of effort will be reviewed with
City of Renton staff and adjusted via an amendment if the current allocated budget
is insufficient for the tasks or if different scope is desired by the City.
Task 3 Deliverables
• Stormwater Solutions Toolbox
• Opportunities Map
• Prioritization Workshop Agenda and Meeting Notes
• Detailed Subarea Plan(s), as applicable
• Concept Designs, as applicable
• Technical memoranda documenting prioritization, partnering and funding
opportunities, and recommended next steps
Deliverables will be sent electronically via e-mail or file transfer depending on file size.
AGENDA ITEM #1. a)
General Assumptions Applicable to All Tasks
1. The City will be responsible for the timely collection of comments from reviewers, and resolving
conflicting comments, and shall submit one set of consolidated comments to CONSULTANT for each
deliverable. Comments will be provided within 2 weeks of submission and will be provided with
comments or tracked changes in the native document or in a consolidated excel spreadsheets.
CONSULTANT’S responses will be provided in the original comment document.
2. The City will provide legal, administrative, and financial review and support for documents
developed prior to the use of such documents for submission to WSDOT or for use for future
planning. The CONSULTANT is not the City’s legal advisor and cannot provide legal counsel to the
City.
3. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the
information provided by the City. CONSULTANT will keep the City informed on effects to the
schedule.
4. CONSULTANT makes no warranty that the City’s actual cost, performance, or schedules will not vary
from CONSULTANT’s opinions of cost, projections, or estimates. In providing opinions of stormwater
impact, cost, stormwater mitigation, and schedules for the project, CONSULTANT has no control
over cost or price of labor and materials; unknown or latent conditions of existing equipment or
structures that may affect operation or maintenance costs; competitive bidding procedures and
market conditions; time or quality of performance by operating personnel or third parties; and other
economic and operational factors that may materially affect the ultimate project cost, performance,
or schedule. If the City wishes greater assurance as to any element of project cost, feasibility, or
schedule, the City will employ an independent cost estimator, contractor, or other appropriate
advisor.
5. CONSULTANT’s level of effort shall not exceed that provided in the Fee Estimate.
6. The full impact of the COVID-19 pandemic is not fully known at this time. The schedule and cost
estimate for the work outlined in this proposal are based on typical project delivery estimates and
assumptions without taking into consideration any schedule or cost impacts resulting from any
COVID-19 federal, state, or local restrictions or guidelines. Any schedule delays or cost impacts
resulting from COVID-19 restrictions will be assessed by the CONSULTANT and communicated to the
City, and vice versa.
7. The City will prepare and submit the 2020 and subsequent Stormwater Utility Fee Allocation Plan as
necessary. Neither preparation or submission of the Stormwater Utility Fee Allocation Plan is
included in this scope of work.
AGENDA ITEM #1. a)
Exhibit B
Jacobs Engineering Group Inc.
ESTIMATED SCHEDULE
The Estimated Schedule for WSDOT Limited Access ROW Runoff Impacts Characterization
Study is:
• Notice to Proceed –June 2020
• Phase 1: WSDOT Limited Access ROW Characterization – June 2020 to December 2020
• Phase 2: Opportunities Identification and Prioritization – January 2021 to December 2021
AGENDA ITEM #1. a)
Exhibit C
Jacobs Engineering Group Inc.
FEE ESTIMATE
Table 1 of this Exhibit C shows the basis for the CONSULTANT’S not-to-exceed fee estimate for the
WSDOT Limited Access ROW Runoff Impacts Characterization Study. The CONSULTANT’S fee will be time
and materials, with no mark-up on expenses.
Table 2 shows the key CONSULTANT staff anticipated to work on the project.
TABLE 1 Basis of CONSULTANT’S Fee Estimate for the WSDOT LAROW Runoff Impacts Characterization Study
Labor Hours Labor Total Expenses Total
Task 1 Project Management 74 $13,765 - $13,765
Task 2 WSDOT LAROW Characterization 660 $78,270 $300 $78,570
Task 3 Opportunities Analysis and
Prioritization
608 $77,574 $100 $77,674
TOTAL 1,342 $169,609 $400 $170,009
TABLE 2 Key Consultant Staff Anticipated to Work on the WSDOT LAROW Runoff Impacts Characterization Study
Jacobs Staff Project Role
Jesse Williams, PE Project Manager/Study Lead
Dustin Atchison, PE Principal, Advisor, QC
Amy Carlson, PE Opportunities Prioritization
AGENDA ITEM #1. a)
72,22412037
WSDOT LTD ACCESS ROW RUNOFF IMPACTS CHAR STUDY AREA
This map is a user generated static output from an Internet mapping site and is for
reference only. Data layers that appear on this map may or may not be accurate,
current, or otherwise reliable.
WGS_1984_Web_Mercator_Auxiliary_Sphere
Notes
None
6/15/2020
Legend
8185 4093
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Feet8185
Information Technology - GIS
0
RentonMapSupport@Rentonwa.gov
City and County Labels
City and County Boundary
County Waterbody
County Freeway
County Admin Area
Incorporated
King County
County Background
RoadCenterline_72K
Freeway, Ground Level
Freeway, 1st Level
Highway, 1st level
Highway, Ground level
Collector, Ground level
Collector, 1st level
Ramp, Ground Level
Ramp, First Level
Parking Lot
Parking
Walking Path
Landscape Areas
Sand
Grass
AirportPoly
Renton Airport Runway
Renton Municipal Airport
WaterBodies
Waterlines
Pipe
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Stream
MDOW Hillshade
High : 255
AGENDA ITEM #1. a)