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Home My WebLink About11/10/2020 - MinutesMINUTES Wheelchair Accessible. American Sign Language (ASL) interpreter available upon request. For this or other assistance, please call 48 hours in advance: 711 (TDD) or 425-430-6600 (voice). City of Renton Board of Park Commissioners - Special Meeting Tuesday, November 10, 2020, 4:00 pm Video Conference – during Governor Inslee’s “Safe Start” Order 1. CALL TO ORDER Chair Tim Searing called the meeting to order at 4:00pm. 2. ROLL CALL Members Present: Marlene Winter, Al Dieckman, Larry Reymann, Tim Searing, Shun Takano, and Cynthia Burns Members Absent: Troy Wigestrand City Staff Present: Kelly Beymer, Community Services Administrator; Leslie Betlach, Parks Planning and Natural Resources Director; Cailín Hunsaker, Parks and Trails Director; and Roberta Graver Administrative Assistant Marlene Winter moved to excuse Troy Wigestrand’s absence, motion seconded, the motion passed. 3. APPROVAL OF AGENDA Larry Reymann motioned to approve the agenda as presented, motioned seconded, all in favor, motion carried. 4. APPROVAL OF MINUTES Marlene Winter motioned to approve the October 13, 2020 minutes as presented, motion seconded, all in favor, motion carried. 5. ORAL COMMUNICATIONS / PUBLIC COMMENTS None 6. DISCUSSION / ACTION ITEMS Sunset Neighborhood Park Update – Leslie Betlach provided an update to the project. Phase II of the park construction began in 2019. Covid has affected the shipment of materials, but items are arriving and being installed. The tables and umbrellas are made of stainless steel. This material has never been used for park amenities like this and minimizes the maintenance cost and effort. The artist has arrived for the art installation. The artwork consists of colorful airplane wings. The mister feature will be activated soon for testing and maintenance staff training. The picnic gazebo’s rooflines mimic the shapes of the mountains in the background. There’s a creative storm water management system that will also be featured on signage. More details in attached presentation Leslie provided. Logistics of a virtual Grand Opening are being finalized and tentatively scheduled for mid-January 2021. Parks and Trails Department Customer Satisfaction Survey results will be shared at the January 2021 meeting. ADMINISTRATOR’S REPORT 2021-2022 Budget –Kelly Beymer shared the 2021-2022 Community Services Department Budget PowerPoint presentation that she presented at Committee of the Whole on October 19th. See department highlights in the attached presentation. Holiday Events – More details on the Senior Center “Drive Through” Thanksgiving Dinner on Wednesday, November 25th and Holiday Lights will be provided to board members via email when they are available. Investing in Housing ● Jobs ● Education ● Health ● Environment ● Transportation 1 Sunset Neighborhood Park Phase 2 Sunset Neighborhood Park Phase 2 Construction Update Parks Commission Briefing November 9, 2020 Investing in Housing ● Jobs ● Education ● Health ● Environment ● Transportation 2 2 Fitness, Play and Picnic Areas Sunset Neighborhood Park Phase 2 Neptune Climbing Structure Helix Towers Climbing Structure Picnic Plaza Adjacent to 2-5 Year old play structure Fitness Equipment Area Investing in Housing ● Jobs ● Education ● Health ● Environment ● Transportation 3 3 Pergolas, Mist Feature and Art Sunset Neighborhood Park Phase 2 Three Pergolas Frame Open Lawn Area Mist Water Feature to be Activated in late November Auguring Footings for Art Installation Investing in Housing ● Jobs ● Education ● Health ● Environment ● Transportation 4 4 Gazebo and Interpretive Signage Sunset Neighborhood Park Phase 2 Picnic Gazebo (foreground) Signage Showcases Stormwater Solutions Decorative Downspouts Allow Park User to Hear and See Water Movement Design Elements Integrate Stormwater Management Investing in Housing ● Jobs ● Education ● Health ● Environment ● Transportation 5 •Install Art •Activate Mist Water Feature •Replace Rejected Plant Materials •Install Bench Slats at Pergolas •Replace Stair Lighting Transformer •Anchor Picnic Tables •Install Interpretive Signage •Clean Park Surfaces and Remove Construction Materials •Virtual Grand Opening - January 2021 (Estimated)!!! 5 Upcoming Schedule Sunset Neighborhood Park Phase 2 Construction Elements to Complete Investing in Housing ● Jobs ● Education ● Health ● Environment ● Transportation 6 6 Sunset Neighborhood Park Phase 2 Questions? 11/17/2020 1 Community Services Department 2021‐2022 BUDGET See Department details starting on page 3 ‐58 of the Preliminary Budget Document Parks Commission Board Meeting November 10, 2020 To promote a more livable and inclusive community by providing quality recreation, museum, golf course, human service programs, neighborhood & special events opportunities, planning & capital improvement projects, modern parks, facilities, and undisturbed natural areas. Department Mission 3 11/17/2020 2 Community Services Administrator Kelly Beymer Facilities Director Jeff Minisci Admin Secretary Facilities Coordinator VACANT Facilities Coordinator Facilities Coordinator Facilities Manager Custodial Supervisor Maintenance Technician Supervisor Parks & Trails Director Cailín Hunsaker Admin Secretary .5 FTE Parks Maintenance Manager Parks Maintenance Supervisor Parks Maintenance Supervisor Program Coordinator Farmers Market Program Coordinator Parks Planning & Natural Resources Director Leslie Betlach Admin Secretary .5 FTE Urban Forestry Manager Parks Planning Manager Capital Projects Manager Capital Projects Coordinator Capital Projects Coordinator VACANT Recreation & Neighborhoods Director Maryjane Van Cleave Admin Secretary Recreation Systems Technician VACANT Marketing Program Assist .75 FTE VACANT Recreation & Neighborhoods Manager Sr Center Supervisor VACANT Recreation Supervisor VACANT Recreation Supervisor Soon to be VACANT Neighborhood Program Coordinator Community Relations & Events Coordinator Golf Course Manager VACANT Golf Operations Assistant Golf Professional Golf Course Supervisor Human Services Manager Guy Williams Admin Secretary 5. FTE Human Services Coordinator Housing Repair Coordinator History Museum Manager Elizabeth Stewart Not City FTE Office Aide .5 FTE Not City FTE Collection Manager Not City FTE Public Engagement Coordinator VACANT Admin Assistant Department FTE = 115 2019 Supplemental staff = 220 in 4 divisions 2020 Supplemental staff = 13 in 1 division Boards & Commissions •Parks Commission •Human Services Advisory Committee •Senior Advisory Committee •Renton Historical Society •Renton River Days Board •Renton Sister Cities Association Staff also participate in numerous city, community, regional, and state boards, committees, service groups, and task forces to support plans and projects. 11/17/2020 3 Budgeted within our department to support these City Service Areas: Program Descriptions, metrics, historical FTE and budget for each program can be found in the Renton Results Sections of the Preliminary Budget Document Programs summarized above are listed below (colors indicate the City Service Area in which they are budgeted): Some performance metrics from our department* *All program metrics can be found in the Renton Results section of the Preliminary Budget Document which also includes programs descriptions and historical FTE and budget information. 11/17/2020 4 7 Business Plan / Core Services •Provide a safe, healthy, vibrant community: –2019 Adopted Trails and Bicycle Master Plan –Provide safe Parks, Facilities and Recreational Programs –Continue to engage recognized neighborhoods and begin implementing a wider outreach of the Neighborhood program to ALL communities 8 Business Plan / Core Services •Support planned growth and influence decisions to foster environmental sustainability: –Partner with Seattle Public Utilities on improvement of the Broodstock Facility –Improving and sustaining Renton’s trails system, partnering with King County on elements of EastTrail, and provided new segment of the Lake to Sound Trail 11/17/2020 5 9 Business Plan / Core Services •Support planned growth and influence decisions to foster environmental sustainability: –Updating major City building equipment providing energy/cost savings –Adopted Tree Ordinance and accepted 12th Tree City USA award –Acquisition of May Creek property increasing open space –Maplewood Golf Course – 11th year recognized as a certified Audubon Cooperative Sanctuary golf course for environmental stewardship 10 •Building an inclusive informed city with equitable outcomes for all in support of social, economic, and racial justice –Partnering with Mayors Inclusion Task Force (MITF) ‐outreach for Senior Activity Center Hub planning– bringing services to communities where seniors do not have access to the Senior Center –Posting beach closure at Coulon in Spanish, Vietnamese and English languages –Human Services brochure in multiple languages for access to direct services –Developed a Community Resources card for people who are homeless, provides immediate help and resource information Business Plan / Core Services 11/17/2020 6 11 •Building an inclusive informed city with equitable outcomes for all in support of social, economic, and racial justice –Implemented an ‘Inclusive Engagement Strategy’ in partnership with MITF utilized to Inform the Parks, Recreation and Natural Areas Plan Planning Process –Museum’s Duwamish curriculum was adopted by Renton School District to fulfill state requirement. –Museum continues to offer programming for Black History Month, Native American Heritage Month, Hispanic Heritage Month. –Museum Board of Trustees adopted set of Diversity, Equity, Accessibility, and Inclusion goals in 2020. Business Plan / Core Services 12 •Meet service demands and provide high quality customer service: –Collaborated/implemented with Mayors Inclusion Task Force, the annual Renton Multicultural Festival. –Implemented Track Trail – an online program and self‐guided nature walk. Broadcast to all the schools in English and Spanish. –Provide in collaboration with Renton School District, Free lunch program in underserved areas that matches SNAP program‐has created 400% increase in use; at 23 sites throughout the city Business Plan / Core Services 11/17/2020 7 13 •Meet service demands and provide high quality customer service: –Implemented STREAM Program at Highlands Neighborhood Center. Received a grant to evolve to a fully custodial bi‐lingual (Spanish and English) STEM and cultural activity program. Won an award for innovative programs. Partnered with Centro Rendu, Tech Ridge Girls, Highlands and McKnight schools. Engaged diverse and bi‐lingual staff –Awarded grants to complete Sunset Neighborhood Park, construct the Family First Community Center in partnership with the Renton School District, HealthPoint and Doug Baldwin’s FFCC Foundation Business Plan / Core Services 14 Administration Division 2019‐2020 Accomplishment Highlights: •Provided support and direction for completion of major capital projects, including Phase 2 Construction of Sunset Neighborhood Park, Fire Station 15, City Hall HVAC replacement and City Hall elevator replacement projects •Completed design and permits of Family First Community Center to construct in 2021 •Continued to identify alternate funding opportunities through grants, partnerships and sponsors 11/17/2020 8 15 Administration Division 2019‐2020 Accomplishment Highlights: •Collaborated with other departments and established COVID‐19 plan to re‐open City Hall •Began review and update annual divisional customer satisfaction surveys and better outreach to underrepresented communities. •Held management team retreat supporting continued leadership development in 2019 16 2021‐2022 Goals Highlights: •Complete construction of the Family First Community Center •Identify and construct a more permanent Human Service provider facility to include feeding program, severe weather shelter, and hygiene unit. •Continue to listen, provide improved access to opportunities, promote understanding and engagement with ALL communities through programs, celebrations and services. Administration Division 11/17/2020 9 17 2021‐2022 Goals Highlights: •Continue to work through the COVID ‐19 ‘new normal’ to provide innovative, creative, efficient processes, programs and events engaging the community and assisting City staff. •Continue to identify alternative funding opportunities through grants, partnerships and sponsors that respond to growing service demands. Administration Division 18 Facilities Division 2019‐2020 Accomplishment Highlights: •Completed Elevator Modernization at City Hall. •Completed City Hall Air Handler replacement. •Completed Construction of Fire Station 15. •Completed 4th Floor Remodel. •Developed and implemented a preventative maintenance program for all major equipment for all City buildings. •Implemented Covid‐19 workspace conversions. •546,717 kwh Reduction per year at City Hall ‐Utility cost savings per year = $53,851 11/17/2020 10 19 2021‐2022 Goals Highlights: •Develop and implement Service Level Agreements for all City buildings. •Develop and implement Citywide Lease Review procedures. •Replace City Hall Fire Pump, Boilers, Generators, IT Server Room HVAC. •Hire/train the six approved positions mid year 2021. Facilities Division 20 Parks and Trails Division 2019‐2020 Accomplishment Highlights: •Completed all Re‐certifications and licensing •Converted all area lighting to LEDs •Implemented Cityworks software 11/17/2020 11 21 Parks and Trails Division 2019‐2020 Parks Maintenance: •Representation of Park duties from Cityworks maintenance management system 22 Parks and Trails Division 2019‐2020 Accomplishment Highlights: •Led interdepartmental efforts to patrol, post and clear encampment sites on City‐owned properties. •In two years, over 60 sites have been cleared from City properties. 11/17/2020 12 23 •Updated informational signage at parks and along trails. •Supported City‐sponsored events and projects Parks and Trails Division 2019‐2020 Accomplishment Highlights: 24 Parks and Trails Division 2019‐2020 Accomplishment Highlights: •Collaboration on regional trails network; including EasTrail, Lake to Sound Trail and the Cedar River Trail •TRACK Trail at Cedar River Trail Park 11/17/2020 13 25 Parks and Trails Division 2019‐2020 Accomplishment Highlights: •Implemented CERVIS software for City‐sponsored volunteer activities with five (5) departments. •Summer Lunch Program with United Way King County and Renton School District 26 Parks and Trails Division 2019‐2020 Accomplishment Highlights: •Revised Farmer’s Market footprint and protocols to meet Public Health guidelines •Increased use of Supplemental Nutrition Assistance Program/Market Match •Facilitated gardening activities at the Downtown and North Highlands Community Gardens. 11/17/2020 14 27 2021‐2022 Goal Highlights: •Complete river embankment repairs next to the Cedar River Trail. •Implement a ‘Renton Outdoors’, multi‐ lingual guided hike program to highlight City parks. Parks and Trails Division 28 2021‐2022 Goals Highlights: •Increase participation in Supplemental Nutrition Assistance Program – Market Match at Renton Farmers Market. •Activate the FitLot outdoor fitness area as part of Renton’s ‘Age ‐Friendly City’ designation. Parks and Trails Division 11/17/2020 15 29 Parks Planning and Natural Resources Division 2019‐2020 Accomplishment Highlights: •Adopted 2019 Trails and Bicycle Master Plan •Adopted 2020 Parks, Recreation and Natural Areas Plan •Certified by the State for 6 Years of Grant Eligibility Inclusive Engagement Strategy Utilized to Inform the Parks, Recreation and Natural Areas Plan Planning Process 30 Parks Planning and Natural Resources Division 2019‐2020 Accomplishment Highlights: •Accepted the 12th Tree City USA Certification and the 10th Growth Award •Completed the Urban Forest Tree Inventory & Assessment Report •Adopted the Forestry Ordinance in Coordination with CED 11/17/2020 16 31 Parks Planning and Natural Resources Division 2019‐2020 Accomplishment Highlights: •Completed Sunset Park Phase II •Administered $4.3 Million in Grant Funding •Completed Three Bond Funded Playground Replacements •Completed Eight Bond Funded Structural Repair Projects at Coulon Park Gene Coulon Memorial Beach Park Sunset Neighborhood Park 32 2021‐2022 Goals Highlights: •Renew the 10‐Year Urban Forest Management Plan Including Establishing an Annual Tree Planting Initiative •Complete Design and Construction Documents, Secure Permits, Bid and Construct Planned Improvements for Four Bond Projects •Replace Playgrounds at Six Parks •Formalize Grant Agreement with King County for May Creek Acquisition Parks Planning and Natural Resources Division Liberty Park Concept Coulon Park Plan 11/17/2020 17 33 Recreation and Neighborhoods Division 2019‐2020 Accomplishment Highlights: 20 year old Recreation Software Replacement •Configuration and implementation took one full year. •Database now = 17,184 customers •In 2019 processed $2,047,979.92 •New capabilities: We can now export and GIS map our database to assess our reach in the city/communities 34 Recreation and Neighborhoods Division 2019‐2020 Youth Focused Grants and Initiatives: Partnership with RAVE Foundation •Partnering to build & activate futsal mini pitch at Highlands Park (to be completed Spring 2021) STREAM Team •Received $261,505 in additional funding, extending the program through 12/2021 – serving elementary and middle school students in the Highlands area •Serving over 100 youth per day, while in COVID, offering virtual programming, homework help and pick‐up kits •Continuing partnership with Centro Rendu and Environmental Science Center 11/17/2020 18 35 Recreation and Neighborhoods Division 2019‐2020 Senior Focused Grants and Initiatives: •$90,000 VSHSL Grant to help fund development and assessment of our Age‐Friendly Renton initiative •Selected by AARP as only city in WA State to receive installation and activation of a FitLot – to be installed at N. Highlands, with programming starting in spring 2021. •King County Youth & Amateur Sports Grant ($5,000) to purchase new exercise equipment for Senior Center 36 Recreation and Neighborhoods Division Spring‐Fall 2020: Transition to COVID‐safe Programs and Activities Highlights: •Over 14,000 meals served to seniors •Senior focused “Positivity Parades” •Week‐long virtual Memorial Day and 4th of July celebrations •Distributed 30,000+ masks to the community •Campin’‐Out month long series •Trivia Tuesdays •New Fall programming 11/17/2020 19 37 2021‐2022 Equity and Inclusion Goals: •Expanding the neighborhood grant application process to allow for all Renton residents to apply for opportunities to beautify their neighborhood, versus limiting access to those only in recognized neighborhoods which is based on homeownership. •In partnership with the King County Play Equity Coalition, create a sport field allocation process and policy rooted in best practices and response to inequities to access. Ensuring equitable access to our sports fields prioritizing equitable access for girls, and those with disabilities. Recreation and Neighborhoods Division 38 Golf Course Division 2019‐2020 Accomplishment Highlights: •Re‐Carpeted Club House •Replaced overhead netting west of Driving rage and #18 vertical netting •Collapsed due to heavy snowfall in February •Added new set of tees (Yellow – Junior / Family) •Added new security cameras in Pro‐Shop •Continued use/leverage of Text Marketing over 1,900 member database •Maintained facility during 41 days of Covid19 shut‐down •Established appropriate sanitizing procedures for facility to re‐open. 11/17/2020 20 39 2021‐2022 Goals Highlights: •Fire protection re‐piping: replace exposed sprinkler pipe in the lower level driving range hitting stalls •Replace driving range lighting with new LED fixtures •Renovate tee boxes (#3, #6, #7, #12, #18) •Continue to build marketing programs in partnership with Concessionaire •Provide multiple Junior Golf Camps throughout each year Golf Course Division 40 Human Services Division 2019‐2020 Accomplishment Highlights: •Successfully started monthly Homelessness Community Resource Events with non‐profit partners. Will continue in 2021 – 2022 when COVID restrictions are lifted. •Coordinated with community organizations and others that serve the homeless on the One Night Count. 11/17/2020 21 41 Human Services Division 2019‐2020 Accomplishment Highlights: •Implemented a new client database for the Housing Repair Assistance Program. •Completed multiple manufactured home siding replacements with Habitat for Humanity. 42 Human Services Division 2019‐2020 Accomplishment Highlights: •Partnered with Rod Kirkwood to provide 100+ low‐income Renton homeowners with a new installed home appliance. •Established additional community partners on the repair or replacement of appliances for low‐income residents. 11/17/2020 22 43 Human Services Division 2019‐2020 Accomplishment Highlights: COVID Related Assistance –CARES Act Funding –Original $500,000 plus a new grant of $400,000*, both to be spent by 11/30/2020: •Distributed from original grant, $390,000 for Rental Assistance to: Centro Rendu – $100,000 Renton Salvation Army – $100,000 African Community Housing and Development receive – $60,000 Mother Africa $50,000 Multi‐Service Center $80,000 (+ *$3,300 allocation of 2nd grant) •Distributed from original grant, $110,000 for Food Assistance to: REACH Meal Coalition $10,000 REACH Center of Hope $60,000 Margie Williams Helping Hands Food Bank $10,000 Sustainable Renton $30,000 (*St. Vincent de Paul/St. Anthony’s has been allocated $24,000 of the 2nd grant.) *The remainder of the second funding amount has yet to be allocated. 44 Human Services Division 2019‐2020 Accomplishment Highlights: Additional COVID Related Assistance ‐Community Development Block Grants (CDBG‐CV) Covid‐19 funding of $401,178, to be spent by 6/30/2021: •Allocated to three local agencies for help with rental assistance, food, utilities and capital improvements. Funds will be issued once the agency is under contract. Renton Housing Authority ‐$250,000 St. Vincent de Paul/St. Anthony’s ‐$50,000 Renton Salvation Army Food Bank ‐$101,178 Another approximately $400,000 of CDBG‐CV funding has been granted to the City by HUD, also with a spending deadline of 6/30/2021. Allocation will be determined in the coming months. 11/17/2020 23 45 Human Services Division 2019‐2020 Accomplishment Highlights: •With a diversity and inclusion lens we collaborated successfully with King County cities, aligning and improving common Human Service processes and products. •Reviewed 100+ funding applications and completed 97 financial reviews of Renton‐specific applications. •95% of agencies funded by RFP process correctly completed and submitted invoices and service reports by due dates. •Completed administrators’ review on 200+ applications as part of the South King County funding cycle. 46 Human Services Division 2021‐2022 Goals Highlights: •Identify additional funding streams to support the Human Services Strategic Plan of developing an enhanced homeless shelter and supporting the annual agency funding cycle. 11/17/2020 24 47 Human Services Division 2021‐2022 Goals Highlights: •Work in conjunction with the Community and Economic Development department to enhance the human services element of the comprehensive plan. •Ensure 90% of all 2021‐2022 contracts are completed and signed by April 10, 2021. •Establish a working timeline with CED to use CDBG funds for future economic development projects. 48 Human Services Division 2021‐2022 Goals Highlights: •Create a new bi‐annual survey of contracted agencies for the regional funding application in 2022. •Start a demonstration project with Habitat for Humanity and King County Housing Authority to rehabilitate the siding on manufactured homes in Renton. 11/17/2020 25 49 2019‐2020 Accomplishment Highlights: •Replaced exterior signage to create a more welcoming museum •Created a series of exhibits for June Leonard Place to connect residents to the history of their neighborhood •Offered seven temporary exhibits on topics ranging from Dungeons & Dragons communities to the centennial of women’s suffrage Renton History Museum Division 50 2021‐2022 Goals Highlights: •Host Facing the Inferno, a major traveling exhibit on wildfire in the West •Expand online exhibit components for future exhibits •Develop value statements to guide work with partners •Re‐carpet north gallery, with assistance of the Facilities Division Renton History Museum Division 11/17/2020 26 Questions ?