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AGENDA
Community Services Committee Regular Meeting
5:30 PM - Monday, November 4, 2019
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. Parks Commission Code Update
a) AB - 2459 Community Services Department recommends approval of an ordinance
amending Renton Municipal Code (RMC) 2-9, to revise Parks Commission regulations.
2. Municipal Arts Commission Code Update
a) AB - 2493 Community & Economic Development Department recommends amending
Renton Municipal Code (RMC) 2-8-6 and 2-8-7 amending City Art Collection regulations,
repealing the One Percent for Arts program, and establishing the Municipal Arts Fund.
AB - 2459
City Council Regular Meeting - 28 Oct 2019
SUBJECT/TITLE: Ordinance Amending Parks Commission Regulations
RECOMMENDED ACTION: Refer to Community Services Committee
DEPARTMENT: Community Services Department
STAFF CONTACT: Kelly Beymer, Community Services Administrator
EXT.: 6617
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
The proposed Ordinance 2064 updates Municipal Code Title 2, Chapter 9, aligns the Parks Commission's
regulations with current practice. This ordinance removes the Parks Commission authority to establish policy for
parks and recreation activities, receive monies or property for parks and recreation, and grant concessions or
privileges within parks and recreation areas. The ordinance also reduces the number of members to seven by
removing the designation of a member under 21 years of age and removes the commission's role to
recommend, in conjunction with the Community Administrator, candidates for Parks Director or Recreation
Director.
EXHIBITS:
A. Draft Ordinance
STAFF RECOMMENDATION:
Approve the ordinance amending Parks Commission regulations.
AGENDA ITEM #1. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTIONS
2‐9‐3, 2‐9‐4, 2‐9‐5, 2‐9‐6, AND 2‐9‐7 OF THE RENTON MUNICIPAL CODE, BY
REVISING PARKS COMMISSION REGULATIONS RELATED TO FUNCTION,
MEMBERS, AND TERM; ALIGNING PARKS COMMISSION REGULATIONS WITH
CURRENT PRACTICE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in
strikethrough and underline edits remain in effect and unchanged.
SECTION II. Sections 2‐9‐3, 2‐9‐4, 2‐9‐5, 2‐9‐6, and 2‐9‐7 of the Renton Municipal Code
are amended as shown below. All other provisions in Chapter 2‐9 remain in effect and
unchanged.
2‐9‐3 FUNCTION:
A. The Parks Commission shall establish recommend policy to conduct any
form of recreation or cultural activity that will employ the leisure time of the
people in a constructive and wholesome manner, including recommending policy
to control and supervise all parks belonging to the City.
B. In conjunction with the Mayor and City Council, Tthe Parks Commission
shall advise the City on the may planning, promoteion, management,
construction, development, maintainenance and operateion, either within or
without the City limits, of parks, play and recreational grounds and/or other
AGENDA ITEM #1. a)
ORDINANCE NO. ________
2
municipally owned recreation facilities, including community buildings and
improvement and ornament of the same.
C. The Parks Commission shall receive, in the name of the City, all monies or
other property donated by individuals or groups for the improvement of parks and
other recreational areas. The Commission reserves the right to reject any such
donations, subject to the approval of the Council, in the event that any such
donation be considered improper, unlawful or contrary to the purposes as set
forth. Any cash received by the Commission on behalf of the City shall be forthwith
paid to the Administrator of the Administrative Services Department and same
shall be placed in the Park Fund.
D. The Parks Commission is authorized to grant concessions and privileges
within the parks and recreational areas, under such restrictions, and for such
compensation as it shall prescribe, and any monies or properties paid thereunder
shall be turned over to the Administrator of the Administrative Services
Department. Such revenue shall be used for park purposes only. Any party
aggrieved by the Commission in granting or denying such concession and
privileges shall have the right of appeal to the Council within thirty (30) days of
such action by the Commission. No concession shall be granted for a period of
more than five (5) years, with the right for an extension for an additional five (5)
year period of time, should the Commission deem it advisable, and then only upon
condition that the concessionaire fulfill all conditions and provisions of the original
five (5) year concession contract.
AGENDA ITEM #1. a)
ORDINANCE NO. ________
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E. The Commission shall not have the power to acquire any property, by gift
or otherwise, without the consent of the Council and any properties so received
and acquired shall be in the name of the City.
2‐9‐4 APPOINTMENT; MEMBERS:
The Parks Commission shall consist of eight seven (87) members, who shall be
residents of the City of Renton, one of whom shall be under 21 years of age at the
time of appointment, who shall be appointed by the Mayor, subject to the
confirmation by a majority of the members of the City Council. No cCommissioner
shall receive any compensation for his or her service whatsoever except for
reimbursement of actual expenditures duly authorized by the City Council.
2‐9‐5 TERM:
A. The term of each cCommissioner so appointed shall be for a period of four
(4) years from the date of such appointment. Such term shall also apply to
incumbent Commissioners and each Commissioner shall serve until his or her
successor has been appointed and duly qualified. The terms of office shall begin
on the first Monday in June. At the expiration of each cCommissioner’s term, the
Mayor shall appoint, subject to confirmation or concurrence of by a majority of
the members of the City Council members, a successor cCommissioner, if the
commissioner, whose term has expired, is not recommended for reappointment.
B. Members of the Parks Commission may be removed at any time by the
appointing authority and vacancies for the remainder of unexpired terms shall be
filled in the same manner as the original appointment. Three unexcused absences
AGENDA ITEM #1. a)
ORDINANCE NO. ________
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in a one‐year period of time shall result in automatic removal of the a
Ccommissioner. The Parks Commission shall, by a majority vote, elect one of its
members to be President chairperson thereof and may appoint such other officers
as may be deemed necessary by them.
2‐9‐6 COMMISSION AUTHORITY:
The Parks Commission shall have the authority to propose rules and regulations
for the operation, management and maintenance of parks and other recreational
facilities, including recommendations to the City Council to fix charges for
regarding the use of any municipally owned or controlled park or recreational
facilities.
2‐9‐7 APPOINTMENT, QUALIFICATIONS, AND DUTIES OF PARKS DIRECTOR AND
RECREATION DIRECTOR EX OFFICIO MEMBER AND STAFF LIAISON:
A. When there is a vacancy in the position of Parks Director or Recreation
Director, the Parks Commission, in conjunction with the Community Services
Administrator, shall recommend one or more qualified candidates for the
positions of Parks Director or Recreation Director to the Mayor for consideration
for an appointment to that position. The Mayor shall appoint a candidate to the
position of Parks Director or Recreation Director, or may reject the
recommendations of the Parks Commission, and ask for additional names to be
submitted. The Mayor shall not appoint a Parks Director or Recreation Director
without that individual’s name having been recommended by the Parks
AGENDA ITEM #1. a)
ORDINANCE NO. ________
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Commission. The person that the Mayor appoints to the position of Parks Director
or Recreation Director shall be subject to confirmation by the City Council.
B. The qualifications and duties for the positions of Parks Director and
Recreation Director shall be established by the Human Resources Department of
the City with the concurrence of the Parks Commission.
AC. The Community Services Administrator may appoint a designee to The
Parks Director or Recreation Director may serve as an ex officio member of the
Parks Commission, but such designee shall have no vote thereon.
B. The designee appointed pursuant to RMC 2‐9‐7.A This individual shall serve
as the be the liaison or staff liaison support to the Parks Board Commission.
D. The salaries of the Parks Director or Recreation Director shall be as fixed
in the annual budget of the City.
SECTION III. If any section, subsection, sentence, clause, phrase or work of this
ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase or word of this ordinance.
SECTION IV. This ordinance shall be in full force and effect thirty (30) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordinance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2019.
Jason A. Seth, City Clerk
AGENDA ITEM #1. a)
ORDINANCE NO. ________
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APPROVED BY THE MAYOR this _______ day of _____________________, 2019.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:2064:8/14/19:scr
AGENDA ITEM #1. a)
AB - 2493
City Council Regular Meeting - 21 Oct 2019
SUBJECT/TITLE: Update to Municipal Arts Commission Code
RECOMMENDED ACTION: Refer to Community Services Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Chip Vincent, Administrator
EXT.: x6588
FISCAL IMPACT SUMMARY:
$25,000 annually
SUMMARY OF ACTION:
The Administrative Services Department (ASD) began an effort in late 2018 to update the calculation of the 1%
provision which had become very cumbersome to administer. As the process began, staff quickly realized that
the Code provisions needed additional changes, particularly with regard to maintenance of municipal art. As
such, ASD involved Community and Economic Development, Community Services, and Public Works in the
discussion.
As a result of those discussions, staff determined that it would be best to provide a flat dollar amount in lieu of
calculating the “1% for arts,” to clarify maintenance responsibilities, and to address certain procedural
questions.
The City of Renton currently contributes approximately $15,000 annually through the “1% for Arts”
calculation. In lieu of cumbersome calculations, staff recommends that the City replace the calculated figure
with a flat $15,000 annually. In addition, due to the cost of maintaining art, staff recommends increasing the
Community Services Facilities maintenance budget for $10,000 annually, which may need to be adjusted
depending on the maintenance schedule and the increased art over time.
EXHIBITS:
A. Issue Paper
B. City Art Collection Municipal Art Fund Ordinance
STAFF RECOMMENDATION:
Staff recommends an amendment to the Municipal Arts Commission Code clarifying various provisions and
converting the “1% for Arts” calculation into an annual dollar amount in lieu of calculating the “1% for arts,”
clarifying maintenance responsibilities, and addressing certain procedural questions.
AGENDA ITEM #2. a)
M E M O R A N D U M
DATE:October 10, 2019
TO:Don Persson, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:C. E. “Chip” Vincent, CED Administrator
SUBJECT:Update to Municipal Arts Commission Code
ISSUE
Should the City of Renton amend Municipal Code provisions relative to funding for the
Arts?
RECOMMENDATION
Staff recommends an amendment to the Municipal Arts Commission Code clarifying
various provisions and converting the “1% for Arts” calculation into an annual dollar
amount in lieu of calculating the “1% for arts,” clarifying maintenance responsibilities,
and addressing certain procedural questions.
OVERVIEW
The City of Renton adopted Ordinance 2969 on October 6, 1975 creating a special fund
known as the Municipal Arts Fund, providing for expenditure of funds for art in public
facilities funded through 1% of actual total project costs on all public project costing up
to $500,000, and construction of public works and establishing rules and regulations.
Ordinance 2969 has been updated periodically over the years through various
ordinances.
The Administrative Services Department (ASD) began an effort in late 2018 to update
the calculation of the 1% provision which had become very cumbersome to administer.
As the process began, staff quickly realized that the Code provisions needed additional
changes, particularly with regard to maintenance of municipal art. As such, ASD involved
Community and Economic Development, Community Services, and Public Works in the
discussion.
AGENDA ITEM #2. a)
As a result of those discussions, staff determined that it would be best to provide a flat
dollar amount in lieu of calculating the “1% for arts,” to clarify maintenance
responsibilities, and to address certain procedural questions.
FISCAL IMPACT
The City of Renton currently contributes approximately $15,000 annually through the
“1% for Arts” calculation. In lieu of cumbersome calculations, staff recommends that the
City replace the calculated figure with a flat $15,000 annually. In addition, due to the
cost of maintaining art, staff recommends increasing the Community Services Facilities
maintenance budget for $10,000 annually, which may need to be adjusted depending
on the maintenance schedule and the increased art over time.
CONCLUSION
Staff recommends an amendment to the Municipal Arts Commission Code clarifying
various provisions and converting the “1% for Arts” calculation into an annual dollar
amount in lieu of calculating the “1% for arts,” clarifying maintenance responsibilities,
and addressing certain procedural questions.
AGENDA ITEM #2. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING
SECTIONS 2-8-6 AND 2-8-7 OF THE RENTON MUNICIPAL CODE, BY REORDERING
PROVISIONS, AMENDING THE CITY ART COLLECTION REGULATIONS, REPEALING
THE ONE PERCENT FOR ARTS PROGRAM, ESTABLISHING THE MUNICIPAL ART
FUND, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION I.All portions of the Renton Municipal Code in this ordinance not shown in
strikethrough and underline edits remain in effect and unchanged.
SECTION II.Sections 2-8-6 and 2-8-7 of the Renton Municipal Code are amended as
shown below. All other provisions in chapter 2-8 RMC remain in effect and unchanged.
2-8-6 ONE PERCENT FOR ARTS PROGRAM:
A. The One Percent for Arts Program shall result in the fabrication or
selection and acquisition of art to be installed and added to the City Art
Collection.
1. The One Percent for Arts Program shall be funded by the amount
equal to one percent (1%) of the actual total project cost of Capital Improvement
Projects, upon budgeting therefor by the City Council and authorization by the
Mayor or designee, with exceptions noted herein.
2. The amount transferred to the One Percent for Art Fund (“Fund”),
shall be based on the Capital Improvement Project’s cost used for budgetary
planning purposes. The amount transferred to the Fund shall be adjusted up or
AGENDA ITEM #2. a)
ORDINANCE NO. ________
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down from that amount, based on the actual total project cost after it has been
completed.
3. Definition of Capital Improvement Project: For the purpose of this
Chapter, a Capital Improvement Project shall be a reference to any public
building, decorative or commemorative structure, park, street, sidewalk, parking
facility, or any portion thereof, within the City limits, which will be constructed,
renovated or remodeled, and paid for wholly or in part by the City, and the total
project cost of which exceeds ten thousand dollars ($10,000) to construct,
renovate, or remodel.
4. The definition of a Capital Improvement Project shall not include the
City’s water and sewer utility capital projects.
5. In the event any law, rule or regulation establishing a source of funds
for a particular project, including but not limited to grants, loans, or assistance
from Federal, State or other governmental units, specifically prohibits, limits or
excludes artwork as a proper project expenditure, then the amount of funds
from such source shall be specifically excluded in computing the one percent
(1%) amount of the total project cost. Other funds for the project, however, will
be subject to the Fund assessment.
B. Works of art to be funded by the One Percent for Arts Program shall
follow the guidelines of this section.
1. Whenever a work of art is to be funded under this Chapter, the
Commission shall, in consultation with the Mayor, initiate the project by
AGENDA ITEM #2. a)
ORDINANCE NO. ________
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selecting the appropriate site for a work of art and, following consultation with
the Mayor or designee, recommend the art project to the City Council.
2. The City Council shall consider the recommendation of the
Commission and either approve or reject the recommended art project.
3. Should the City Council approve the art project, then the City shall
proceed to contract with the appropriate artist or artists to acquire or fabricate
the work of art.
4. The contract with the artist or artists will be administered by
Community and Economic Development Department staff.
C. The One Percent for Art Fund shall not be utilized for maintenance,
restoration, or repair of the City Art Collection, including for works of art funded
by the One Percent for Arts Program.
2-8-76 CITY ART COLLECTION:
A. The Commission shall serve as steward of the City Art Collection
(“Collection”). It is the responsibility of the Commission to manage the Collection
by maintaining an accurate inventory of works. The Commission shall, on an
annual basis, inspect the Collection in order to provide verification to the Mayor
or designee and City Council of the location and condition of all works in the
Collection.
B. The Commission shall have authority to rotate, re-site, and display works
from the Collection at its discretion, subject to the requirements of this chapter.
Meaningful access by the public, security of the Collection, and appropriateness
AGENDA ITEM #2. a)
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of the location shall be primary considerations of the Commission. Works from
the Collection shall not be located in private offices or other locations not
accessible to the public.
C. Items in the Collection may be loaned to nonprofit or public cultural
organizations or agencies for exhibition purposes when the exhibition will share
the work with new audiences, promote scholarship, or offer new consideration
of the work or art or artist. Loans shall not be made for commercial purposes.
The Commission shall consider each loan request and prepare a
recommendation to the City Council. No loan shall be made unless the City
Council has approved the loan request.
D. The Commission shall, in coordination with the appropriate
departments, maintain a conservation policy from which it may shall prepare
specifications for a maintenance plan for the Collection. Funds budgeted
deposited into the Municipal Art Fund established in RMC 2-8-6.B to the
Commission shall not be used for maintenance of the Collection. Artwork
maintenance and restoration of the Collection shall be performed by the City’s
Facilities Division, unless and prioritized with other City maintenance projects by
the appropriate departments, including when maintenance or restoration is
contracted out to a third party. of artwork in the Collection requires a level of
skill beyond that of Facilities Department personnel, as
AGENDA ITEM #2. a)
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E. For purposes of this Section, the “appropriate department” is determined
by the location of the art Commission and the Facilities Department. For art
located in City-owned parks, trails and natural areas, and City buildings,
Community Services shall be the appropriate department. For art located in
rights-of-way, Public Works shall be the appropriate department. For art located
on private property, CED shall be the appropriate department.
EF. The purpose of the Commission is to serve as steward of and advisor
regarding the Collection; however, the City Council makes all final decisions
regarding funds expended on acquisitions to the Collection. Works of art under
consideration to be added to the Collection, whether by purchase, creation, gift,
or other means of acquisition, shall be evaluated by the Commission as to
appropriateness prior to acceptance. Such consideration shall be guided by
Aacquisition Ppolicies as delineated in the Commission bylaws. If the
Commission determines that acquisition is appropriate, it shall prepare a
recommendation to the City Council. The City Council shall have the only
authority to approve or reject the recommended acquisition.
FG.The Commission may occasionally find it necessary to deaccession work
or works from the Collection, which finding shall be done made in accordance
with Deaccession Policies in the Commission’s bylaws. When the Commission
makes a finding that deaccession is appropriate, it shall prepare a
recommendation to the City Council. The City Council shall have the only
AGENDA ITEM #2. a)
ORDINANCE NO. ________
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authority to approve or reject the recommended deaccession according to City
surplusing policies and processes.
2-8-7 FUNDING FOR THE ARTS:
A. Policy: The City finds that the public experience is enhanced through the
visual arts. Such works of art create a more visually pleasing and humane
environment and add to the overall beautification and cultural climate of the
City and the quality of life of its residents. A policy is therefore established that
anticipates City funding for works of art in places publicly viewable in the City.
Works of art acquired with these funds will become part of the City Art
Collection.
B. Municipal Art Fund: There is hereby created and established a special
purpose interest-bearing fund designated the “Municipal Art Fund” into which
shall be deposited moneys as the City Council shall designate for works of art.
Moneys so budgeted and deposited shall be expended for:
1. The selection, acquisition, and/or display of works of art in the City Art
Collection as approved by the City Council. Such works of art shall be placed and
retained in locations where they are readily accessible for public viewing.
2. Operational and incidental expenditures for the Commission.
3. Grants awarded to local artists and community events to support local
arts.
AGENDA ITEM #2. a)
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SECTION III.If any section, subsection, sentence, clause, phrase or work of this
ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase or word of this ordinance.
SECTION IV.This ordinance shall be in full force and effect thirty (30) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordinance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2019.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2019.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:2065:10/2/19
AGENDA ITEM #2. a)