HomeMy WebLinkAboutContractS-00320662 City of Renton Page 1 of 10
ECONOMIC DEVELOPMENT PARTNERSHIP AGREEMENT
BETWEEN
THE PORT OF SEATTLE AND CITY OF RENTON
S-00320662
This Economic Development Partnership Agreement (the " Agreement") is made by and between the
Port of Seattle (the "Port") and the City of Renton ("Agency"), both municipal corporations of the State of
Washington (each, a "Party" or, collectively, the "Parties").
RECITALS
WHEREAS, engaging in the promotion of economic development is a recognized Port purpose
authorized under RCW 53.08.245; and
WHEREAS, RCW 35.21.703 similarly authorizes cities to engage in economic development programs;
and
WHEREAS, RCW 53.08.240(2) permits the Port to contract with another municipality to perform such
undertakings each is authorized to perform; and
WHEREAS, the Port Commission of the Port of Seattle established the Economic Development
Partnership Program (the "Program"), to advance the Port' s Century Agenda, promote a dramatic growth
agenda, support the creation of middle class jobs and help address the lack of economic development funding
for local projects; and
WHEREAS, grant funding across the region is very limited for cities that want to pursue economic
development projects or initiatives, and Washington State has not had an economic development grant
program for over 20 years; and
WHEREAS, the Program will provide 38 King County cities per capita funding to advance local
economic development throughout the region, and requires a 50% local match by the cities that receive the
grants; and
WHEREAS, the Program will help the Port advance regional economic vitality through focused
partnerships with King County cities; and
WHEREAS, the Program will make grants to cities that pursue programs and projects that stimulate
business development, job creation and community revit alization, such as small business development,
industry retention and expansion, and other economic development projects that support new investment and
job creation;
NOW, THEREFORE the parties agree as follows:
1. Purpose. The purpose of this Agreement is to establish a contractual arrangement under which the
Port will pay the Agency Program funds in the amount set forth on Section 2 solely for the purpose of
carrying out the local initi ative described in Exhibit A, attached and incorporated hereto by this reference
(the "Project"). This Agreement shall be interpreted in furtherance of this purpose.
S-00320662 City of Renton Page 2 of 10
2. Responsibilities of the Port. The Port shall contribute Sixty Thousand and 00/100 Dollars ($60,000.00)
(the "Grant Funds") to assist the Agency in funding the Project. The Port shall disburse the Grant Funds to the
Agency no later than thirty (30) days after receipt of a complete and correct invoice(s) detailing those Project
deliverables completed in accordance with Exhibit A.
3. Responsibilities of the Agency.
3.1 The Agency shall contribute local funds equivalent to at least fifty percent (50%) of the
Grant Funds towards the Project.
3.2 The Agency may contract with local non-profits to complete the Project or elements of the
Project; provided, that the Port shall not, under any circumstance, disburse the Grant Funds to any of
the Agency's contractors or subcontractors.
3.3 The Agency shall complete the Project by December 31, 2021.
4. Term. This Agreement shall be become effective as of the date the Port executes this Agreement and
shall terminate on December 31, 2021, unless earlier terminated under another provision of this Agreement.
5. Termination for Convenience. The Port may terminate this Agreement at any time for any reason,
by giving the Agency thi rty (30) days' written notice. In the event the Agency has completed any portion of
the Project by the time it receives the Port's notice of termination, the Port shall pay the Agency the
percentage of the Grant Funds attributable to the Agency's completed portion of the Project.
6. Termination for Default. Except in the case of delay or failure resulting from circumstances beyond the
control and without the fault or negligence of the Agency, the Port shall be entitled, by written or oral notice to
the Agency, to terminate Agreement for breach of any of the terms and to have all other rights against the
Agency by reason of the Agency's breach as provided by law.
7. Waiver. Failure at any time of the Port to enforce any provision of this Agreement shall not constitute a
waiver of such provision or prejudice the right of the Port to enforce such provision at any subsequent time. No
term or condition of this Agreement shall be held to be waived, modified or deleted except by a written
amendment signed by the Parties
8. Partial Invalidity. If any provision of this Agreement is or becomes void or unenforceable by force
or operation of law, all other provisions hereof shall remain valid and enforceable.
9. Indemnification and Hold Harmless Agreement. The Agency shall defend, indemnify, and hold
harmless the Port, its Commissioners, officers, employees, and agents (hereafter, collectively, the "Port")
from all liability, claims, damages, losses, and expenses (including, but not limited to attorneys' and
consultants' fees and other expenses of litigation or arbitration) arising out of or related to the fulfillment of
this Agreement; provided, however, if and to the extent that this Agreement is construed to be relative to
the construction, alternation, repair, addition to, subtraction from, improvement to, or maintenance of, any
building, highway, road, railroad, excavation, or other structure, project, development, or improvement
attached to real estate, including moving or demolition in connection therewith, and therefore subject to
Section 4.24.115 of the Revised Code of Washington, it is agreed that where such liability, claim, damage,
loss or expense arises from the concurrent negligence of (i) the Port, and (ii) the Agency, its agents, or its
employees, it is expressly agreed that the Agency's obligations of indemnity under this paragraph shall be
effective only to the extent of the Agency's negligence. Such obligations shall not be construed to negate,
abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to
any person or entity described in this paragraph. This paragraph shall not be construed so as to require the
Agency to defend, indemnify, or hold harmless the Port from such claims, damages, losses or expenses
caused by or resulting from the sole negligence of the Port.
In any and all claims against the Port, by any employee of the Agency, its agent, anyone directly or indirectly
employed by either of them, or anyone for whose acts any of them may be liable, the indemnification obligation
of this paragraph shall not be limited in any way by any limitation on the amount or type of damages,
S-00320662 City of Renton Page 3 of 10
compensation benefits payable by or for the Agency, or other person under applicable industrial insurance
laws (including, but not limited to Title 51 of the Revised Code of Washington), it being clearly agreed and
understood by the Parties hereto that the Agency expressly waives any immunity the Agency might have had
under such laws. By executing this Agreement, the Agency acknowledges that the foregoing waiver has been
mutually negotiated by the parties.
The Agency shall pay all attorneys' fees and expenses incurred by the Port in establishing and enforcing the
Port's right under this paragraph, whether or not suit was instituted.
10. Comply with All Laws. The Agency shall at all times comply with all federal, state and local laws,
ordinances and regulations, including but not limited to all environmental laws, which in any manner apply
to the performance of this Agreement.
11. Integration. This Agreement, together with the attached Exhibit A, constitutes the entire agreement
between the Parties and unless modified in writing by an amendment executed by the Parties, shall be
implemented only as described herein.
12. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington.
Any action arising out of this Agreement shall be brought in King County.
13. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be
construed to create an employment relationship between the Agency and the Port.
14. No Entity Created. The Parties agree that nothing in this Agreement shall be construed to create a joint
entity between the Agency and the Port.
15. Notices. Notices to the Port shall be sent to the following address:
Port of Seattle
Economic Development Division
P. O. Box 1209
Seattle, WA 98111
Notices to the Agency shall be sent to the following address:
City of Renton
1055 S Grady Way
Renton WA 98057
16. Audits and Retention of Records. The Agency in and make all books, records and documents (the
"Records") relating to the performance of this Agreement open to inspection or audit by representatives
of the Port or Washington State during the term of this Agreement and for a period of not less than six (6)
years after termination of the Agreement; provided, that if any litigation, claim or audit arising out of, in
connection with or related to this Agreement is initiated, the Agency shall retain such Records until the
later of
(a) resolution or completion of litigation claim or audit; or (b) six (6) years after the termination of this
Agreement.
17. Amendment. This Agreement may only be amended by written agreement of the Parties.
18. Disoute Resolution. The Parties shall use their best, good faith efforts to cooperatively resolve disputes
that arise in connection with this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the date first set forth
above.
PORT OF SEATTLE CITY OF RENTON
By: Suzanne Brown By:
Purchasing Manager
j�t{gvl& �'`Z -x)
�r
Signature Signature
`Y/ L?el 4-28-2021
Date Date
•RENTo41
''hi C�RP,ORA�E�p•
5-00320662 City of Renton Page 4 of 10
S-00320662 City of Renton Page 5 of 10
Attachment A – Scope of Work
Background:
1. Project Description: Summarize the project(s) you plan to implement and explain how project(s) address COVID-19
economic issues in your city. Include a brief description of the project goal(s) and summary of COVID-19 economic
impacts being addressed.
Working closely with the small business community in Renton, the City’s Economic Development Division has
identified three initiatives that we feel most strongly will help foster recovery in the COVID-battered economy. Based
on the shared needs communicated from business owners and community partners, the greatest need is to ensure
visibility to customers during the re-opening period, and to stimulate spending and travel in the City. In order to work
toward this goal and support the business community in recovery, the team has committed to the following projects:
• Tourism development, with an emphasis on local business support; in partnership with community
stakeholders, the Renton Community Marketing Campaign aims to enhance community pride among those
who live, work, learn and play in Renton and provide tools for local businesses to promote themselves and
actively participate in the campaign efforts. The plan for 2021 is to build and expand on the “Make Yourself
at Home” campaign and continue work with our partners at JayRay Creative Marketing to manage a digital
marketing and social media campaign to target local support and attract visitors and investors from outside
of the State of Washington.
• Small Business Assistance through a targeted marketing campaign designed to draw visitors to downtown
Renton, encourage consumer spending and retain local businesses. Already reeling from the effects of
COVID closures, the small businesses in downtown Renton have faced the challenge of attracting customers
to their store fronts in the midst of major construction in the city center. Detours, road closures and limited
parking discourages traffic to the downtown businesses and the impacts on sales have been dramatic. A
multi-pronged marketing campaign will improve visibility for businesses in the area and serve as a reminder
that despite the impediments of construction, commercial areas are open for businesses. A robust digital
marketing campaign will encourage shoppers to return to the downtown and highlight the faces and stories
of the downtown business owners who still need support from the community. Campaign materials could
include banners, enhanced business signage and creative markers to highlight available parking options.
Creative promotions will attract additional customers and could include construction specials such as coupon
books, publicized discounts, or special events.
• Small Business Assistance through direct service to eastside businesses in response to the economic
crisis caused by COVID-19. Expanding on the recovery efforts of the eastside City partners, the Startup425
program and reStartup425 initiative will continue to provide general business support services and creative
solutions for businesses struggling to regain stability following the negative impacts of COVID-19. The
partner cities wish to extend the contract with Business Impact Northwest, a local Community Development
Financial Institution (CDFI), to ensure every business owner in the Startup425 area has access to
individualized, responsive, informed and easy to access information to help them survive and recover from
the economic impacts of COVID-19.
2. Brief Description Bullets: Summarize the complete scope of work and goals briefly using 2 - 4 bullets. Please keep
each bullet to 1 or 2 sentences. These bullets are meant to be a very brief synopsis the project(s) the Port of Seattle
is funding in each city and may be used to describe each city’s project(s) to the Port of Seattle Commission, to the
public, and with local media.
Tourism Development:
• Develop and execute a local business support campaign to address challenges and increase spending.
• Targeted leisure campaigns, highlighting Renton’s diverse visitor offerings, including its wide-open spaces.
• Increase sales among local hospitality businesses by appealing to community solidarity and equipping local
merchants to promote themselves with the use of digital toolkits and tutorials.
Small Business Assistance for Downtown:
• A strategic marketing plan identifying quarterly promotion themes, relevant goals and basic key messages to
communicate to the community and surrounding region that downtown Renton is open during construction.
S-00320662 City of Renton Page 6 of 10
• Inspire Renton-area residents to brave the downtown construction and shop and eat locally using regular
promotions and activities.
• Support community connection through business profiles based on interviews with local business owners
that provide the opportunity to learn about the stories behind their businesses.
Startup 425:
• A collaborative effort to expand entrepreneurship opportunities across Eastside Communities
• Providing access to tools to help businesses go from an idea to a successful and sustainable outcome
• Lowering barriers to entry for non-traditional and first-time founders to keep our ecosystem diverse,
encourage collaboration, and provide pathways to prosperity for our whole community
(re)Startup 425:
• A collaborative regional effort to support businesses and nonprofits in their response to the coronavirus crisis
• Providing direct assistance through our Business Response Team
• Providing resources including federal/state/local information, an events calendar, and a “what’s open” map
3. Project Scope of Work: Outline project title or components, economic impacts of COVID-19 the project is
addressing, project goals, project deliverables, and metrics (measurable outcomes) using the table below. View
Appendix B for sample metrics, measures of success, and data sources. The table is used in the agreement between
the Port of Seattle and each city.
Project title
or
component:
COVID-19
Economic
Impacts:
Project goal(s): Project deliverable(s)
and estimated
completion:
Metrics
(measurable
outcomes):
Local
Business
Support
Renton
Community
Marketing
Campaign
• Community
spending has not
recovered;
biggest
challenges are
fear of
contracting
COVID-19 and
concerns about
spending
disposable
income
• Increase sales
among local
businesses (retail,
food & beverage,
hotels, etc).
• Retain as many
local businesses as
possible
• Enhance
community pride
among those who
live, work, learn
and play in Renton
• Equip local
businesses to
promote
themselves
• Develop and execute
a strategic marketing
& recovery plan;
including a local
business support
campaign to address
challenges and
increase local
spending
• Report summarizing
campaign results by
November 2021
• Campaign results year
to date by November
2021
• Goals will be set after
current marketing plan
ends, evaluating
appropriate increases.
Measurable outcomes
will include:
• Impressions, clicks,
CTR, downloads,
bounce rate from
campaign landing
pages, page views
and/or sessions from
campaign
• Companies that visited
site and how many
came from paid
campaign
Small
Business
Support -
Downtown
Business
Retention &
Promotion
During
Construction
• Renton’s
downtown
businesses have
been severely
impacted by
COVID-19
closures and
invasive—but
necessary—
street
construction.
Businesses are
struggling to
• To ensure retention
of downtown
Renton businesses
• Promote open
businesses and
parking options to
residents and
visitors with
strategic marketing
support
• Leverage creative
community
• Marketing and
promotion strategy
by April 2021
• Report summarizing
planned activities,
earned media (reach
and value) events
(attendees, ticket
sales) and promotion
efforts (reach,
impressions,
engagement rate
and CTR) by
Results from these
activities will be a
benchmark for future
strategies and
promotions. Measurable
outcomes will include:
• The number of
visitors, vendors,
exhibits, etc.,
• Website metrics
(users, sessions,
pageviews, bounce
S-00320662 City of Renton Page 7 of 10
keep their doors
open during
street closures
and detours
engagement tactics
to draw residents
and visitors to
downtown.
Activities include
public art
installations,
temporary signage,
Phase-appropriate
events
• Positive earned
media coverage for
downtown
businesses and
community
engagement
November 2021 rate, top acquisitions
channels, most
visited pages)
• Media relations
(influenced articles,
reach and value)
• Digital marketing
(reach, impressions,
CTR, engagement
rate)
• Number of “buy local”
activities that support
the campaign strategy
and community
engagement outcomes
Startup 425
and
(re)Startup
425
Collaboration
with eastside
cities
To provide one-
on-one technical
support services
to start-ups,
entrepreneurs
and small
businesses
Respond to the
COVID-19 crisis
by providing
assistance to
regional
businesses
• Communicate
availability of one-
on-one technical
support services to
start-ups,
entrepreneurs and
small businesses
• Foundations
Seminars (30
students per
Spring/Fall
session)
• Small Business
Essentials
workshops (4
students –
Summer)
• Boost Your
Business (virtual
bootcamp – 300
registrants, 40
vendors, 1-3
workshops –
Summer/Fall)
• Establish the
Business
Response Team to
provide one-on-one
assistance to small
businesses
including
contracting with
‘Business Impact
NW’ (BINW) to
provide technical
assistance
including loan
packaging and
financial advice
• Continue outreach
to increase
• October/November
2021
• Maintain log of
business assistance
provided Survey
those assisted
through workshops
• Implementing five-
year strategy
• Seat full complement
of participating
businesses
• Evaluation of
businesses needs
• Evaluation of BINW
metrics including
quantity, sector, and
type of assistance
rendered
• Evaluation of website
metrics
• Evaluation of
outreach and
communications
efforts
S-00320662 City of Renton Page 8 of 10
knowledge and
awareness of
ongoing services
available to aid
entrepreneurs and
small business in
regional recovery
4. Connection to Port of Seattle interests: Explain how your project benefits the Port of Seattle and ties to the Port’s
business interests?
*Port business interests tie closely to the health of aviation, maritime/ logistics, manufacturing, and construction/
trades clusters. Tourism is another important industry to the Port of Seattle.
The selected projects for 2021 are designed to drive economic recovery and growth following the struggles created
by a community impacted by COVID-19. The programs support the Port’s current efforts to connect the region to
recovery while ensuring health and safety, preserving regional jobs and supporting an inclusive, resilient and
sustainable economy.
Built on collaboration, the Renton Community Marketing Campaign, made up of community stakeholders (City,
Chamber, Schools, Technical College and Valley Medical) is well positioned to create an authentic, relevant and
differentiating strategy to effectively promote our community and region as a destination for tourism, recreation,
residential amenities, business opportunity and investment. The campaign serves as a tool to retain as many local
businesses as possible, grow leisure tourism and articulate a business-friendly climate and high quality of life.
The downtown marketing strategy will help the businesses most impacted by the effects of COVID-19 and struggling
to keep their doors open, and their staff employed, during construction. The campaign will provide economic and
financial tools to assist small businesses in the City Center, serve to enhance perception of safety in the downtown,
and create a supportive environment for small business owners and innovators that drive local economies.
The work of Startup 425 benefits the Port of Seattle and aligns with its business interests. This entity will recruit new
ICT companies to the region while creating and growing companies locally. Specific benefits to the Port are as
follows:
• Support and education of women and minority-owned business enterprises
• Offer training and business opportunities for local business in trade, travel, and logistics, etc.
• Increase exports from King County
• Establish and maintain the Puget Sound as a technology hub
• Increase business travel at SeaTac
• Nurture small businesses that could become qualified vendors for the Port’s construction and goods and
services programs
5. Project Budget: Identify each project budget category, total funds (including the monetary value of in-kind
resources), Port of Seattle funds and City monetary and in-kind matching funds. Include the total funds from each
column in the second to last row. Include the percentage contributions to the Port of Seattle’s contribution in the last
row. This table is used in the agreement between the Port of Seattle and each city.
S-00320662 City of Renton Page 9 of 10
Project: Project
Category
(Please
select
one of
the
categorie
s
provided)
Port of
Seattle
Funds
Awarde
d:
City
Monetar
y
Matchin
g
Funds:
City In-
kind
Matchin
g
Funds:
Total
Funds
(Includin
g In-
Kind):
Project 1: Renton Community Marketing Campaign Tourism $33,333 16,667 $50,000
Project 2: Startup 425 program Small
Business
Assistanc
e
$16,667 $8,333 $25,000
Project 3: Business Retention & Promotion During
Construction
Small
Business
Assistanc
e
$10,000 $5,000 $15,000
Total Funds: $60,000 $30,000 $0 $90,000
Percentage
contribution to
Port Funds*:
100% 50% 0%
6. Collaboration with partners: Please identify any community organizations (chamber of commerce, neighborhood
associations, Small Business Development Centers, SCORE, Greater Seattle Partners, etc.) you plan to work with to
complete all or part of your project(s)?
The Renton Community Marketing Campaign is a program built on community collaboration. The stakeholders
include the five community partners; Renton Schools, Renton Technical College, Renton Chamber of Commerce,
Valley Medical and the City. In addition to the campaign partners, members representing the lodging tax advisory
committee (hotel managers, non-profit leaders, and direct marketing organizations) are included in regular update
meetings for their perspective and insights into the needs and status of the hospitality industry in Renton.
Additional support and regular collaboration exists between partners at the Renton Downtown Partnership (a
501c(3)) and the Renton Municipal Arts Commission.
• Renton Downtown Partnership — Renton’s Main Street partners continue to support the City in a shared
mission to cultivate a vibrant social, cultural and economic center in Downtown Renton by bringing together
the community, non-profits and city center stakeholders while celebrating the unique historic character of
Renton’s Downtown.
• Renton Municipal Arts Commission — the Arts Commission is a partner with the City committed to promoting
Renton as an arts and culture destination. Their facilitation and dedication to public art and providing the
community access to cultural activities are critical to our efforts to revitalize downtown, heighten the quality of
life for our citizens and attract tourists.
Renton continues to join forces with the other eastside cities (Redmond, Kirkland, Issaquah and Bellevue) and the
SCORE mentors and leaders in the efforts of the Startup425 and expanded (re)Startup425 offerings to support and
S-00320662 City of Renton Page 10 of 10
foster the small business environment on the Eastside of the region. In addition, the following organizations are
involved in the planning and execution of the program; King County Library System (KCLS), the Small Business
Development Center (SBDC), the Small Business Administration (SBA), the Service Corps of Retired Executives
(SCORE), the Greater Seattle Partners (GSP), Bellevue College, Washington State Office for Regulatory Innovation
and Assistance, and many others.
7. Use of consultants or contractors: If you plan to use consultants or contractors to complete all or part of the
project, please identify the firm or type of firm you plan to hire for this project.
Through a competitive RFP process, the Renton Community Marketing Campaign partners selected JayRay PR &
Creative Marketing to receive the contract for the campaign. This full-service creative marketing and strategic
communication team has proven to be a highly effective partner in the marketing of the city and the region.
Contact Information
City: City of Renton
Federal Tax ID: 91-6001271
Address: City of Renton
1055 S Grady Way
Renton, WA 98057
Contact Name: Jessie Kotarski
Title: Project Manager
Telephone: 425-430-7271
Email: Alana.mccoy@duvallwa.gov
Alternate Contact: Cliff Long
Title: Economic Development Director
Email: clong@rentonwa.gov
Phone: 425-430-7271