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Home My WebLink AboutRoutine Vegetation Management PermitCITY OF RENTON Ι PERMIT SERVICES ROUTINE VEGETATION MANAGEMENT PERMIT SUBMITTAL REQUIREMENTS SPECIFIC CODE SECTION (S) RELATED TO THIS DOCUMENT RMC 4-9-195 Routine Vegetation Management Permit RMC 4-8 Permits—General and Appeals PURPOSE Routine Vegetation Management Permits ensure compliance with regulations for the clearing of land and the protection and preservation of trees and significant vegetation. ELECTRONIC FILE STANDARDS All documents MUST be submitted electronically. Specific file naming conventions for submitted plans are required to facilitate the electronic plan review process. Failure to adhere to the sample file naming format listed in the Electronic File Standards may result in a request for resubmittal and/or delay the plan review process, deeming the application incomplete. COMPLETE APPLICATION REQUIRED In order to accept your application, each of the numbered items must be submitted at the same time. Determination that an application is complete indicates only that the application is ready for review on its merits, not that the City will make a favorable decision on the application. APPLICATION SUBMITTAL HOURS Applications should be submitted to City staff electronically, not in person. Please email or call your assigned Project Manager to submit your application. If you have any Planning related questions you may reach out to Planning Customer Service at 425-430-7294 or planningcustomerservice@rentonwa.gov. TIME FRAME The Administrator will review your request for a routine vegetation management permit and issue a written decision typically within a week or two from submittal. A public hearing is not required unless there is an appeal filed. ADDITIONAL PERMITS Additional permits from other agencies may be required. It is the applicant’s responsibility to obtain these other approvals. Information regarding these other requirements may be found at https://apps.oria.wa.gov/opas/ SOME KEY THINGS TO REMEMBER City Staff or other agencies may request additional information during the review and decision-making process. It is important that the applicant submit the requested material quickly to avoid delays in the process. Any time spent gathering data and/or additional city review period will increase the time required to process the application. SUBMITTAL REQUIREMENTS The submittal checklist is not an exhaustive list of submittal requirements and may be modified in cases where additional information is required to complete the review of an application. The applicant should contact the assigned Project Manager if there are any questions regarding submittal requirements. All Application Materials Required Unless Waived by City Staff. 1. Land Use Permit Master Application Form: The standardized application form used for the majority of land use permit applications including, but not limited to, the following: Owner, applicant, and contact person names, addresses and telephone numbers; Notarized signatures of all current property owners; Name of the proposed project; Project/property address; King County Assessor’s tax account number; Existing and proposed land uses; Existing and, if applicable, proposed Comprehensive Plan map designation; Existing and, if applicable, proposed zoning designation; Site area; Estimated project cost Whether or no the project site contains any environmentally sensitive areas; and Property legal description. Note: The application must have notarized signatures of ALL current property owners listed on the Title Report. If the property owner is a corporation, the authorized representative must attach proof of signing authority on behalf of the corporation. The legal description of the property must be attached to the application form. 2. Fees: The application must be accompanied by the required application fee (see Fee Schedule). Please call 425- 430-7294 to verify the exact amount required. Checks should be made out to the City of Renton and cannot be accepted for over the total fee amount. Credit cards may also be used to pay required application fees. Fees are paid at Cashier on the 1st Floor City Hall. 3. Project Narrative: A clear and concise description and summary of the proposed project, including the following: Project name, size and location of site; Description of all trees on site including the type, size (measure diameter at breast height), and whether the tree is marked for removal or retention; Any pertinent information such as reason for removal or site constraints. Provide photos of damage to property if relevant; Zoning designation of the site and adjacent properties (see COR Maps for zoning information); Current Use of the site and any existing improvements; Special site features such as critical areas (see COR Maps for critical area information). 4. Site Plan: A single fully dimensioned plan sheet drawn at a scale of one inch equals twenty feet (1”=20’) (or another scale approved by the Planning Division Director or designee) clearly indicating the following: Name of proposed project; D ate, scale, and north arrow oriented to the top of the plan sheet; Drawing of the subject property with all property lines dimensioned and names of adjacent streets; Widths of all adjacent streets and alleys; The location of all existing public improvements including, but not limited to, curbs, gutters, sidewalks, median islands, street trees, fire hydrants, utility poles, etc., along the full property frontage; The location and dimensions of natural features such as streams, lakes, marshes and wetlands. Include boundaries of utility, open space, and/or critical area(s) tracts, square footage, and purpose statement of each tract. Clearly delineate the critical area and buffer boundaries within the tract and indicate a dimension for buffer width; Ordinary high water mark, existing and proposed, and name of water body if applicable; A legend listing the following must be included on one of the site plan sheets: Total square footage of the site, Square footage of each individual building and/ or use, Total square footage of all buildings (footprint of each building), Percentage of lot coverage, Allowable and proposed building height, Building setbacks required by Code, Proposed building setbacks, Parking analysis, including: Number of stalls required, by use; number of stalls provided, by use, Sizes of stalls and angles, Location and number of handicap stalls, compact, employee and/or guest parking stalls, Location and size of curb cuts, Traffic flow within the parking, loading, and maneuvering areas and ingress and egress, Location of wheel stops, Loading space, Stacking space, Location and dimensions of bicycle racks, carpool parking spaces, and other facilities designed to accommodate access to the site, Square footage of interior parking lot landscaping; Footprint of all proposed buildings showing the location of building entrances, window openings, and landscape features (required for Urban Center Design Overlay District review packet only); Footprint of all abutting and adjacent buildings showing the location of building entrances, window openings, and landscape features (required for Urban Center Design Overlay District review packet only); For nonconforming use or structure rebuild approval permits: draw on the scaled plan the exact sizes and locations of existing structures and uses, whether damaged or not; write on the scaled plan the dates these structures/uses were established; on a separate sheet, identify the subject property, abutting lots and buildings and list adjacent and abutting land uses. 5. Tree Retention/Land Clearing (Tree Inventory) Plan: A completed tree retention worksheet accompanied by a full dimensional plan, drawn by a certified arborist or a licensed landscape architect, based on finished grade, drawn at the same scale as the project site plan with the northern property line at the top of the sheet, clearly showing the following: All property boundaries and adjacent streets; Location of all areas proposed to be cleared; Species and sizes of vegetation to be removed, altered or retained and the boundaries and predominant species of stands of trees consisting of five (5) or more trees. This requirement applies only to trees six inch (6") caliper and larger, fifty four inches (54") above grade, and the location, size and species of all protected trees on the site; For trees proposed to be retained, a complete description of each tree’s health, condition, and viability; For trees proposed to be retained, a description of the method(s) used to determine the limits of disturbance (i.e., critical root zone, root plate diameter, or a case-by-case basis description for individual trees); For trees proposed to be preserved within a tree protection tract, any special instructions for maintenance (e.g., trimming, ground clearing, root pruning, monitoring, aftercare, etc.); For trees not viable for retention, the reason(s) for removal based on poor health, high risk of failure due to structure, defects, unavoidable isolation (i.e., high blow down potential), or unsuitability of species, etc., and for which no reasonable alternative action is possible (pruning, cabling, etc.); A description of the impact of necessary tree removal to the remaining trees, including those in a grove or on abutting properties; For development applications, a discussion of timing and installation of tree protection measures that must include fencing and be in accordance with the tree protection standards as outlined in RMC 4-4-130H9, Protection Measures During Construction; The suggested location and species of supplemental trees to be used when required. The report shall include planting and maintenance specifications; Future building sites and drip lines of any trees which will overhang/overlap a construction line; Location and dimensions of rights-of-way, utility lines, fire hydrants, street lighting, and easements; Where the drip line of a tree overlaps an area where construction activities will occur, this shall be indicated on the plan; For allowed activities, including allowed exemptions, modifications, and variances, show all trees proposed to be removed in priority tree retention areas: slopes twenty five percent (25%) to thirty nine percent (39%), high or very high landslide hazard areas, and high erosion hazard areas; Show trees to be removed in protected critical areas: wetlands, Shorelines of the State, streams and lakes, floodways, floodplain slopes forty percent (40%) or greater, very high landslide hazard areas, and critical habitat if the activity is exempt or allowed by the critical areas regulations in RMC 4-3-050C3, Exemptions – Critical Areas and Buffers; Show all trees to be retained in critical area buffers; and In all other areas of the site, trees to be removed may be indicated generally with clearing limit lines except for protected trees. The location, size, and species of all protected trees on a site shall be shown. The plan shall also differentiate any approved replacement trees from the protected trees. Replacement trees may be authorized in accordance with RMC 4-4-130H1e, Replacement Requirements, and the number of replacement trees shall be determined pursuant to any planned replanting areas in accordance with RMC 4 -4-130H1c, Calculating Tree Retention. ADDITIONAL MATERIALS In some cases, if applicable, additional materials may be required, which may include: Wetland assessment Habitat data report Flood Hazard data Hazardous Materials Management Statement Stream or Lake study and Narrative Geotechnical Report Grading Plan Biological Assessment/Critical Area Study Neighborhood Detail Map REVIEW PROCESS Once a complete application package has been accepted for initial review, it will be routed to other City departments and other jurisdictions or agencies that may have an interest in it. The reviewers typically have two (2) weeks to return their comments to the Planning Division. After consideration of all received comments, the Planning Division will issue a decision. The decision to approve, conditionally approve or deny the permit application will be mailed to all persons listed on the master application. APPEAL AND RECONSIDERATION PROCESS FOR DECISIONS Any person, including the applicant, aggrieved by the granting or denial of an application, may make a written application for reconsideration to the Planning Division Director within fourteen (14) calendar days of the date of the decision. After review of the request, the Planning Division Director may take whatever action is deemed proper The written decision on the reconsideration request will be mailed to all parties of record within ten (10) days from the date the request was filed. If any party is still not satisfied after a reconsideration decision has been issued, an appeal may be submitted within 14 days to the Hearing Examiner. An appeal may be filed without first requesting reconsideration by the Reviewing Official; however, it must be filed within fourteen (14) days of the date when the original decision was issued. See RMC 4-8- 110 for further information on the appeal process and time frames. RESOURCES City of Renton Forms Electronic File Standards Note: This handout shall not be used as a substitute for codes and regulations. The Applicant is responsible for compliance with all codes and regulations, whether or not described in this document.