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Home My WebLink AboutContract Page | 1 AGREEMENTFORARCHITECTURALSERVICES THISAGREEMENT,datedforreferencepurposesonlyasMay10,2021isbyandbetweentheCity ofRenton(the“City”),aWashingtonmunicipalcorporation,andARCArchitects(“Consultant”), aWashingtoncorporation.TheCityandtheConsultantarereferredtocollectivelyinthis Agreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasof thelastdatesignedbybothparties. 1. ScopeofWork:Consultantagreestoprovidearchitecturalandengineeringservicesas specifiedinExhibitsAandD,whichisattachedandincorporatedhereinandmay hereinafterbereferredtoasthe“Work.” 2. ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorder changestotheWorkconsistingofadditions,deletionsormodifications.Anysuchchanges totheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbe equitablyadjustedconsistentwiththeratessetforthinExhibitBorasotherwisemutually agreedbytheParties. 3. TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreement pursuanttotheschedule(s)setforthinExhibitA.AllWorkshallbeperformedbynolater thanDecember31,2021. 4. Compensation: A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothis Agreementshallnotexceed$55,000.00,plusanyapplicablestateandlocalsales taxes.CompensationshallbepaidbaseduponWorkactuallyperformedaccordingto therate(s)oramountsspecifiedinExhibitC.TheConsultantagreesthatanyhourlyor flatratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unless otherwiseagreedtoinwritingorprovidedinExhibitB.Exceptasspecificallyprovided herein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposed asaresultoftheperformanceandpaymentofthisAgreement. B.MethodofPayment.Onamonthlyornolessthanquarterlybasisduringanyquarter inwhichWorkisperformed,theConsultantshallsubmitavoucherorinvoiceinaform specifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,the nameofthepersonnelperformingsuchWork,andanyhourlylaborchargeratefor suchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofall CAG-21-130 PAGE2OF10 Work.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30) calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthe voucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirements ofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomply withtheAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeetthe requirementsofthisAgreement. C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverby theCityofanyremediesitmayhaveagainsttheConsultantforfailureofthe ConsultanttoperformtheWorkorforanybreachofthisAgreementbythe Consultant. D.NonͲAppropriationofFunds.Ifsufficientfundsarenotappropriatedorallocatedfor paymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbe obligatedtomakepaymentsforWorkoramountsincurredaftertheendofthe currentfiscalperiod,andthisAgreementwillterminateuponthecompletionofall remainingWorkforwhichfundsareallocated.Nopenaltyorexpenseshallaccrueto theCityintheeventthisprovisionapplies. 5. Termination: A. TheCityreservestherighttoterminatethisAgreementatanytime,withorwithout causebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheevent ofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies, worksheets,modelsandreports,orothermaterialpreparedbytheConsultant pursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspart oftheWork. B. IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitled topaymentforallhoursworkedtotheeffectivedateoftermination,lessallpayments previouslymade.IftheAgreementisterminatedbytheCityafterpartialperformance ofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaythe Consultantanequitableshareofthefixedfee.Thisprovisionshallnotpreventthe Cityfromseekinganylegalremediesitmayhavefortheviolationornonperformance ofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbe deductedfromthefinalpaymentduetheConsultant.Nopaymentshallbemadeby theCityforanyexpensesincurredorworkdonefollowingtheeffectivedateof terminationunlessauthorizedinadvanceinwritingbytheCity. 6. WarrantiesAndRightToUseWorkProduct:Consultantrepresentsandwarrantsthat ConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionaland workmanlikemannerandinaccordancewithallreasonableandprofessionalstandards andlaws.Compliancewithprofessionalstandardsincludes,asapplicable,performingthe PAGE3OF10 WorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaand StandardPlansforRoad,BridgeandMunicipalConstruction).Professionalengineersshall certifyengineeringplans,specifications,plats,andreports,asapplicable,pursuantto RCW18.43.070.Consultantfurtherrepresentsandwarrantsthatallfinalworkproduct createdforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalwork oftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwould restricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanonͲ exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,and displayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’s adaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesof thisAgreementshallbewithoutliabilitytotheConsultant.Theprovisionsofthissection shallsurvivetheexpirationorterminationofthisAgreement. 7. RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,which properlyreflectalldirectandindirectcostsexpendedandWorkprovidedinthe performanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredby applicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansix yearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccess toandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoaudit expendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct (Chapter42.56RCW).Theprovisionsofthissectionshallsurvivetheexpirationor terminationofthisAgreement. 8. PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomply withtheWashingtonStatePublicRecordsAct,Consultantshallmakeaduediligentsearch ofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork, including,butnotlimitedto,eͲmail,correspondence,notes,savedtelephonemessages, recordings,photos,ordrawingsandprovidethemtotheCityforproduction.Intheevent Consultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,at Consultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,defend, andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaim orlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsive recordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein, ornotprovidedthemtotheCityinatimelymanner.Consultantshallproducefor distributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimely manner,unlessthoserecordsareprotectedbycourtorder.Theprovisionsofthissection shallsurvivetheexpirationorterminationofthisAgreement. 9. IndependentContractorRelationship: A. TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforth inthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCity duringtheperiodoftheWorkshallbethatofanindependentcontractor,not PAGE4OF10 employee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthe details,mannerormeansofWork.Specifically,butnotbymeansoflimitation,the Consultantshallhavenoobligationtoworkanyparticularhoursorparticular schedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingof attendanceorperformanceismutuallyarrangedduetothenatureoftheWork. ConsultantshallretaintherighttodesignatethemeansofperformingtheWork coveredbythisagreement,andtheConsultantshallbeentitledtoemployother workersatsuchcompensationandsuchotherconditionsasitmaydeemproper, provided,however,thatanycontractsomadebytheConsultantistobepaidbyit alone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagent fortheCity. B. TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederal incometaxorSocialSecurityorcontributingtotheStateIndustrialInsurance Program,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultant oranyemployeeoftheConsultant. C. IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,the ConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultant retiredunderaStateofWashingtonretirementsystemandagreestoindemnifyany lossestheCitymaysustainthroughtheConsultant’sfailuretodoso. 10. HoldHarmless:TheConsultantagreestorelease,indemnify,defend,andholdharmless theCity,electedofficials,employees,officers,representatives,andvolunteersfromany andallclaims,demands,actions,suits,causesofaction,arbitrations,mediations, proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees, penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoor byanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligent acts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementora breachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedby theCity’ssolenegligence. ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW 4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativeto construction,alteration,improvement,etc.,ofstructureorimprovementattachedtoreal estate…)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersons ordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceofthe ConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’s liabilityshallbeonlytotheextentofConsultant’snegligence. Itisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedin thisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrial PAGE5OF10 InsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.TheParties havemutuallynegotiatedandagreedtothiswaiver.Theprovisionsofthissectionshall survivetheexpirationorterminationofthisAgreement. 11. GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCity employeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromany person,firmorcorporationinvolvedinacontractortransaction.Toensurecompliance withtheCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykind toCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothavea businessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas, is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthis Agreement,orevaluatingtheConsultant’sperformanceoftheWork. 12. CityofRentonBusinessLicense:TheConsultantshallobtainaCityofRentonBusiness LicensepriortoperforminganyWorkandmaintainthebusinesslicenseingoodstanding throughoutthetermofthisagreementwiththeCity. Informationregardingacquiringacitybusinesslicensecanbefoundat: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 InformationregardingStatebusinesslicensingrequirementscanbefoundat: http://dor.wa.gov/doingͲbusiness/registerͲmyͲbusiness 13. Insurance:Consultantshallsecureandmaintain: A. Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000for eachoccurrence/$2,000,000aggregatefortheTermofthisAgreement. B. IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyor indirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,Errorsand Omissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000per occurrence."ProfessionalServices",forthepurposeofthissection,shallmeanany WorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessional standardofcare. C. Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsofthe StateofWashington,shallalsobesecured. D. CommercialAutomobileLiabilityforowned,leased,hiredornonͲowned,leased,hired ornonͲowned,withminimumlimitsof$1,000,000peroccurrencecombinedsingle limit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoron behalfoftheCity,beyondnormalcommutes. PAGE6OF10 E. ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneral liabilitypolicyonanonͲcontributoryprimarybasis.TheCity’sinsurancepoliciesshall notbeasourceforpaymentofanyConsultantliability,norshallthemaintenanceof anyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityof ConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’s recoursetoanyremedyavailableatlaworinequity. F. SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingthe properendorsements,shallbedeliveredtotheCitybeforeperformingtheWork. G. ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,within two(2)businessdaysoftheirreceiptofsuchnotice. 14. Delays:Consultantisnotresponsiblefordelayscausedbyfactorsbeyondthe Consultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonable controloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshallthe ConsultantbedeemedtobeindefaultoftheAgreement. 15. SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferor encumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthe writtenconsentoftheother. 16. Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtothe appropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtime totimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceipt requested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiod fornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPT facsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowing transmission.Emailandtelephonemaybeusedforpurposesofadministeringthe Agreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement. CITYOFRENTON RussWoodruff 1055SouthGradyWay Renton,WA98057 Phone:(425)430Ͳ6602 rwoodruff@rentonwa.gov CONSULTANT PaulCurtis 119S.MainSt.,Suite200 Seattle,WA.98104Ͳ2579 Phone:(503)407Ͳ5552 curtis@arcarchitects.com 17. DiscriminationProhibited:Excepttotheextentpermittedbyabonafideoccupational qualification,theConsultantagreesasfollows: PAGE7OF10 A. Consultant,andConsultant’sagents,employees,representatives,andvolunteers withregardtotheWorkperformedortobeperformedunderthisAgreement,shall notdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,marital status,sexualorientationorpreference,age(exceptminimumageandretirement provisions),honorablydischargedveteranormilitarystatus,orthepresenceofany sensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupational qualificationinrelationshiptohiringandemployment,inemploymentorapplication foremployment,theadministrationofthedeliveryofWorkoranyotherbenefits underthisAgreement,orprocurementofmaterialsorsupplies. B. TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedand thatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed, color,nationalorigin,sex,age,sexualorientation,physical,sensoryormental handicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothe followingemployment,upgrading,demotionortransfer,recruitmentorrecruitment advertising,layoffortermination,ratesofpayorotherformsofcompensationand selectionfortraining. C. IftheConsultantfailstocomplywithanyofthisAgreement’snonͲdiscrimination provisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementin wholeorinpart. D. TheConsultantisresponsibletobeawareofandincompliancewithallfederal,state andlocallawsandregulationsthatmayaffectthesatisfactorycompletionofthe project,whichincludesbutisnotlimitedtofairlaborlaws,worker'scompensation, andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRenton CouncilResolutionNumber4085. 18. Miscellaneous:Thepartiesherebyacknowledge: A. TheCityisnotresponsibletotrainorprovidetrainingforConsultant. B. Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextent specificallyagreedwithintheattachedexhibits. C. Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWork excepttotheextentspecificallyagreedwithintheattachedexhibits. D. Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultantto provideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,if Consultantemploys,subͲcontracts,orotherwiseassignstheresponsibilitytoperform theWork,saidemployee/subͲcontractor/assigneewillacquireandormaintainsuch training,licensing,orcertification. PAGE8OF10 E. ThisisanonͲexclusiveagreementandConsultantisfreetoprovidehis/herWorkto otherentities,solongasthereisnointerruptionorinterferencewiththeprovisionof WorkcalledforinthisAgreement. F. Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedto healthinsurance. G. Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellas thatforanypersonsemployedbytheConsultant. 19. OtherProvisions: A. ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCity andConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedto executeanddeliverthisAgreementonbehalfoftheCityorConsultant. B. GeneralAdministrationandManagement.TheCity’sprojectmanagerisRuss Woodruff.InprovidingWork,ConsultantshallcoordinatewiththeCity’scontract managerorhis/herdesignee. C. AmendmentandModification.ThisAgreementmaybeamendedonlybyan instrumentinwriting,dulyexecutedbybothParties. D. Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthis Agreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentsto thisAgreementareincorporatedbyreferenceonlytotheextentofthepurposefor whichtheyarereferencedwithinthisAgreement.TotheextentaConsultant preparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontains termsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthe bodyofthisAgreementshallprevailandtheextraneoustermsshallnotbe incorporatedherein. E. GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyand interpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityof Renton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkin accordancewithallapplicablefederal,state,countyandcitylaws,codesand ordinances. F. JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesasprepared bythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyorthe otherasaresultofthepreparation,substitution,submissionorothereventof negotiation,draftingorexecution. PAGE9OF10 G. JurisdictionandVenue.Anylawsuitorlegalactionbroughtbyanypartytoenforceor interpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKing CountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJustice CenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.Consultant herebyexpresslyconsentstothepersonalandexclusivejurisdictionandvenueof suchcourtevenifConsultantisaforeigncorporationnotregisteredwiththeStateof Washington. H. Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionor partofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatethe remainderofthisAgreement,whichshallremaininfullforceandeffect. I. SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthe Partiesandanyrepresentationsorunderstandings,whetheroralorwritten,not incorporatedareexcluded. J. TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallof itsprovisionsinwhichperformanceisafactor.Adherencetocompletiondatesset forthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceof thisAgreement. K. ThirdͲPartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbe construedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthanthe Parties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwill beforthesoleandexclusivebenefitofthePartiesandnooneelse. L. BindingEffect.ThePartieseachbindthemselves,theirpartners,successors,assigns, andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners, successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoall covenantsoftheAgreement. M. Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’s failuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnot preventeithertheCityorConsultantfromenforcingthatprovisionoranyother provisionofthisAgreementinthefuture.Waiverofbreachofanyprovisionofthis Agreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreach unlessitisexpresslywaivedinwriting. N. Counterparts.ThePartiesmayexecutethisAgreementinanynumberof counterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogether constitutethisoneAgreement. PAGE10OF10 INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedate lastsignedbythePartiesbelow. CITYOFRENTON By:_____________________________ CONSULTANT By:____________________________ ArmondoPavone Mayor EnterSigner’sName EnterSigner’sTitle _____________________________ Date _____________________________ Date Attest _____________________________ JasonA.Seth CityClerk ApprovedastoLegalForm By:__________________________ ShaneMoloney CityAttorney ContractTemplateUpdated9/9/2020 5/7/21clb1586 Paul Curtis Principal May 12, 2021 (approved via email from Cheryl Beyer) May 13, 2021 April 22, 2021 Renton Henry Moses Aquatic Center (HMAC) Proposal - Page 1 of 18 April 22nd, 2019 City of Renton -- Community Services Attn: Russ Woodruff , Capital Project Coordinator Submitted via e-mail to rwoodruff @rentonwa.gov RE: Renton Henry Moses Aquatic Center (HMAC) Proposal - Feasibility Study Dear Russ: ARC Architects is pleased to submit its proposal for Renton’s Henry Moses Aquatic Center project, which includes architectural & engineering services to study the feasibility of expansion and renovation opportunities at the existing facility. For more than 40 years ARC has provided quality services to public and non-profi t clients across the state. In addition to ARC, our team for this proposal includes the following consultants: Aquatic Design - Aquatic Design Group (Carlsbad, CA) Civil Engineering - MIG/SvR (Seattle, WA) Landscape Architecture - MIG/SvR (Seattle, WA) Electrical Engineering - Cross Engineers (Tacmoa, WA) Mechanical Engineering - GDM-AE (Dupont, WA) Structural Engineering - PCS Structural Solutions (Seattle, WA) Cost Estimating - DCW Cost Management (Seattle, WA) The Design Team’s total proposed fee for Standard and Additional Services for the study is $52,345 including reimbursable expenses. Project Understanding This proposal is based on the information provided in the RFP titled City of Renton Henry Moses Aquatic Center Request for Proposal and dated February 22, 2021, at the in-person walkthrough of the site on March 3, 2021, and in subsequent phone calls with Russ Woodruff . The focus of the study is to propose solutions to identifi ed facility shortcomings, study desired additions, and contribute other possible program expansion opportunities. These elements will be studied from a cost, site impact, operations, and systems standpoint. The City’s overall budget for renovations and additions is unknown at this time and it will be part of the eff orts of the study to priortize opportunities that can be implemented as funding is better understood. A large part of the funding strategy will be in the form of the King County aquatics capital grants opportunity. ARC will structure our work to dovetail with the requirements of the grant and provide support documentation in a timely manner. ARC will coordinate with the City for access to the site to verify existing conditions on an as-needed basis. The duration of services is assumed to be 6 months for the feasibility study beginning in May of 2021 and ending in October of 2021. The City shall retain any consultants and contractors required but not listed in this fee proposal including , but not limited to, geotechnical engineers, LEED consultants, special inspectors, and surveyors. Modifi cations to the project scope of work, schedule or assumptions may result in additional fees. architecture resource collaborative &YIJCJU" April 22, 2021 Renton Henry Moses Aquatic Center (HMAC) Proposal - Page 2 of 18 Attachments The attached ARC Architects Standard Terms & Conditions (Exhibit A) and any other attachments referenced in this proposal are incorporated and made a part of our agreement, and by your authorization to proceed (in writing or orally), you are agreeing to those Standard Terms and Conditions. In the event that we decide to prepare more detailed contract documents for this project such as the AIA standard form contracts, and you decide that we need to start work before completion of these more detailed contract documents, then this proposal and the attached Standard Terms and Conditions will apply to and control the work performed until the more detailed contract documents are negotiated and executed. Also included are the standard billing rate schedule (Exhibit B). We sincerely appreciate the opportunity to off er this proposal and look forward to working with you. Should this proposal adequately defi ne the services you require for your project then please return a signed copy for our fi les. Should you have any questions please contact me at 503-407-5552. Sincerely, Approval Paul Curtis | Principal, AIA, LEED BD+C Russ Woodruff , Capital Project Coordinator ARC Architects City of Renton -- Community Services D: (503) 407-5552 (206) 556-5026 Attachments: Exhibit A – Standard Terms and Conditions Exhibit B – Standard Billing Rate Schedule 2021 Exhibit C – Fee Summary Exhibit D – Scope Summary Exhibit E – Consultant Proposals April 22, 2021 Renton Henry Moses Aquatic Center (HMAC) Proposal - Page 6 of 18 EXHIBIT B ARC Architects Hourly Billing Rates Schedule 2021 All rates are reviewed annually each January CLASSIFICATION $/HOUR Consulting Principal $190 Managing Principal / Project Manager $165 Architect PM $135 Architect Designer $120 Staff Designer $110 Graduate w/ Experience $105 Intern $90 Administration $100 April 22, 2021 Renton Henry Moses Aquatic Center (HMAC) Proposal - Page 7 of 18 EXHIBIT C ZĞŶƚŽŶ,ĞŶƌǇDŽƐĞƐƋƵĂƚŝĐĞŶƚĞƌ;,DͿͲ&ĞĂƐŝďŝůŝƚǇ^ƚƵĚǇ ZƌĐŚŝƚĞĐƚƐĂŶĚŽŶƐƵůƚĂŶƚƐ Ϭϰ͘ϮϮ͘ϮϬϮϭ &^hDDZz ĨĞĞ ƌĞŵĂƌŬƐ Z&ĞĞ ĨĞĂƐŝďŝůŝƚǇƐƚƵĚǇ Ψϭϵ͕ϱϬϬ ϭ Ψϭϵ͕ϱϬϬ ^ĞĞ^ĐŽƉĞ^ƵŵŵĂƌǇ ^ƵďƚŽƚĂůͲZ&ĞĞ Ψϭϵ͕ϱϬϬ &ĞĞƐĨŽƌKƚŚĞƌŽŶƐƵůƚĂŶƚƐ ƋƵĂƚŝĐĞƐŝŐŶĞƌ͗ƋƵĂƚŝĐĞƐŝŐŶ'ƌŽƵƉ Ψϴ͕ϱϬϬ ϭ͘ϭ Ψϵ͕ϯϱϬ ŝǀŝůŶŐŝŶĞĞƌΘ>ĂŶĚƐĐĂƉĞƌĐŚŝƚĞĐƚ͗D/'ͬ^ǀZ Ψϱ͕ϬϬϬ ϭ͘ϭ Ψϱ͕ϱϬϬ ůĞĐƚƌŝĐĂů͗ƌŽƐƐŶŐŝŶĞĞƌƐ Ψϯ͕ϱϬϬ ϭ͘ϭ Ψϯ͕ϴϱϬ DĞĐŚĂŶŝĐĂůŶŐŝŶĞĞƌ͗'D Ψϯ͕ϬϬϬ ϭ͘ϭ Ψϯ͕ϯϬϬ ^ƚƌƵĐƚƵƌĂůŶŐŝŶĞĞƌ͗W^^ƚƌƵĐƚƵƌĂů^ŽůƵƚŝŽŶƐ ΨϮ͕ϬϬϬ ϭ͘ϭ ΨϮ͕ϮϬϬ ƐƚŝŵĂƚŽƌ͗tŽƐƚDĂŶĂŐĞŵĞŶƚ Ψϰ͕ϵϱϬ ϭ͘ϭ Ψϱ͕ϰϰϱ ^ƵďƚŽƚĂůͲŽŶƐƵůƚĂŶƚ&ĞĞƐ ΨϮϵ͕ϲϰϱ ĚĚŝƚŝŽŶĂů^ĞƌǀŝĐĞƐ ǆŝƐƚŝŶŐůĞĐƚƌŝĐĂůDĞƚĞƌŝŶŐ ΨϮ͕ϬϬϬ ƌŽŬĞŶŽƵƚĨŽƌKǁŶĞƌĐŽŶƐŝĚĞƌĂƚŝŽŶ ZĞŶĚĞƌŝŶŐƐ ΨϬ /ŶĐůƵĚĞĚ͖ƐƐƵŵĞϮǆƚĞƌŝŽƌ͕ϭ/ŶƚĞƌŝŽƌ ^ƵďƚŽƚĂůͲĚĚŝƚŝŽŶĂů^ĞƌǀŝĐĞƐ ΨϮ͕ϬϬϬ ƐƚŝŵĂƚĞĚǆƉĞŶƐĞƐ ĂƌĐŚŝƚĞĐƚͲZ ΨϬ /ŶĐůƵĚĞĚ ƋƵĂƚŝĐĞƐŝŐŶĞƌ͗ƋƵĂƚŝĐĞƐŝŐŶ'ƌŽƵƉ Ψϭ͕ϮϬϬ ^ĞĞWƌŽƉŽƐĂů ^ƵďƚŽƚĂů Ψϭ͕ϮϬϬ dŽƚĂůͲWƌŽƉŽƐĞĚŽŶƚƌĂĐƚŵŽƵŶƚ ΨϱϮ͕ϯϰϱ April 22, 2021 Renton Henry Moses Aquatic Center (HMAC) Proposal - Page 8 of 18 EXHIBIT D ARC Architects Scope Summary Task 1 - Project Management ARC will develop a detailed project schedule including decision milestones and funding deadlines to coordinate our deliverables with external needs. Accordingly, we will schedule design team and owner team kick-off meetings. Task 2 - Immersion Our team will begin with immersion into the project and review of existing documentation including previous existing site, building, and systems information. ARC will facilitate a virtual or socially distanced kick-off meeting with the Owner and Design team including a discussion on construction budgets and goals. Task 3 - Programming ARC will review the owner’s list of desired program additions and add additional options for consideration based on similar facilities and experience. We will work with the owner team to prioritize the program. -Deliverable: Prioritized program Task 4 - Building & Site Analysis Site analysis provides the basis for development of concept and space planning. We will review zoning code requirements including setbacks, lot coverage, building height, and parking needs. We will identify limitations and opportunities for site development. - Deliverable: Site diagrams and buildable area analysis Task 5 - Concept Options From data collected and discussions with Owner, the Design Team will develop two or three building and site plan options for consideration. Design options will consider many variables including access, views, adjacency, parking, drop off , and circulation. -Deliverable: Site plan, building fl oor plans/diagrams, massing studies, ROM cost estimating Task 6 – Preferred Option & Imagery With review and input from the Owner on the concept options, the design team will refi ne the site design to one or two preferred optons. We will create interior and exterior renderings showing potential design character and relationships. These will be reviewed and refi ned based on Owner input. -Deliverable: Refi ned site plan, refi ned fl oor plan, exterior and interior renderings Task 7 - Cost Estimate & Budget Alignment DCW will develop a detailed cost estimate to be reviewed by the team and owner group in order to fi nalize the budget including construction costs and potential softs costs for a full project budget. - Deliverable: Detailed cost estimate and preferred option revisions Task 8 - Final Report & Presentation Together, we will develop a draft report for the Owner’s use. The report will provide a clear executive summary and timeline of recommended next steps. If requested, we will facilitate a presentation as needed. -Deliverable: Final Report