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HomeMy WebLinkAbout04/15/2014 - Minutes .' y . . . . . . . . . . . . ij � . ' . . . . . ' . . . � ' . . .. `.)'.' , . . - _ � . . . . . . . t� , , . �� , . . . . D Q'�1�0�. � - . c � � . ITY OF REN1'Oi� _ � Human'Services Advisory Committee . �' 7�`4 . SE � . Meeting Niinutes P Renton City Hall REc��vEo Council Conference Room,'7th Floor CITYCLERK'SOFFICE April 15, 2014, 3:00 p.m. ; CALL TO ORDER: Chair Shannon Matson called the meeting to order at 3:02 p.m. A quorum was present. � AITENDANCE: In Attendance: Shannon Matson;Chair; Linda Sm'ith,:Vice-Chair,• Leslie Anderson; Elyn Blandon; Len Aron; Ryan Mclrvin; Chad Buechler; Dorothy Capers. Excused: Brook Dodd;Amy Koehl City of Renton Staff: Karen Bergsvik; Dianne Utecht;_Katie McClincy;.JenniferJorgenson. - . 1. APPROVAL OF PREVIOUS MINUTES � t . Shannon asked for a motion to approve the March 18, 2014;minutes as presented: Ryan moved for . � approval; Elyn seconded. IVlotion carr.ied. 2..' VISITORS . Shannon greeted Mayor Law and Community'Services Administrator 1'erry Higashiyama and Committee members introduced themselves. The Mayot thanked the members for their generosity and efforts:on behalf of the citizens of Renton. .. `. � 3. FUNDING PROCESS DECISIONS� ' _ A. 1. Dianne reViewed the financial/budget score sheet.that is worth 15 poinfs. Members had no changes� . to the sheet;and agreed that staff should complete thatsection of'the sheet.; . _ , A. 2. The purpose of the communityimpact section of the rating tool was discussed..Discussion took place about what specific criteria.are used to evaluatethe agencies: Several members.felt it needs to be.- more structured=some would like fo.see if a program "€its"with tlie needs of Renton`s residents: Community access was brought up,and it was discussed whether accessibility would be in this . 'section or under accessibility and diversify. Members agreed:thaf the concept of how the _. _ organization and program fit in Renton was a criterion to use in the rating in this section. Dorothy, , Elyn,Shannon and Chad volunteer.ed to come up with proposed wording changes to the rating.tool. ; B.. After the last fundin.g process,.members recommended adding the rating of zero to the 1, 3,.5 scale; members agreed to add the zero. � C. Soft funding targets:.Dianne gave a brief re=cap of the h'istory behind the targets for the last two funding cycles. There was discussion as to the merit of having the targets or, doing away.witli them. " Members decided to keep the soft funding targets, knowing that the're is flexibilify to move the funds` between the different.Result areas. The proposed soft targets were accepted as a starting point for funding discussion. ' % , D; Dianne and Karen went.over the Confidentiality and Conflict of Interest Statement form: Members' completed the form and they were given to Dianne. The prima.ry purpose was to identify potential _ conflicts o#interest when assigning members to-the,two rating teams.There was d,iscussion.as to what was considered confidential in the.funding process. The ratings are provided to the agencies upon request, but not which member gave tfiem which score. - ' ,-`r . . � � .. , . . . , . . . � � . 'i�j. . . . . � . . � . � . .. ' �� City of Renton Human Services Advir ;ommittee Minutes � ` April 15,2014 ' . ' _Page 2 � E. Dianne reviewed the questions that she is proposing that:all the members read, in the applications that they are not rating. The members agreed:with Dianne's recommendations. F. : Addifional Me.etings: .Staff anticipates receiving approximately 1Q0 applications for funding,which �- are roughly 50 applications per team,. Presumingthat ten applications are discussed at each'meeting, a total.of five m:eetings will be needed to discuss the applications. Three additional meetings need to be scheduled, in addition to the two regular HSAC meetings. � After each team has completed.their ratings, one full day meeting may be needed, either July 21 or- ; � July 28th. This is when the committee as a whole reviews all the recommendations, and the final , • recommendations will be determined. All meetings and deliberations need to be completed by the end ofJuly. - Dianne will schedule the;additional meeting options via Doodle. Members requested three different , times: 9 to 11 a.m.; 3�to 5 p.m.; and 6 to 8 p.m. It was agreed that meetings will not be held on - �` , ' Saturday. : � The meeting adjourned at 4:52 p.m, Respectfully submitted, Shpnnon Matson,Chair / � � � ; �� ��_: . . x _ � NEXT REGULAR IVIEETING MAY 20, 2014, 3 00 p m �3rd F/oor'TR�LINING ROOII/1 Renton�ity::Hall : - " �':. �. #` f r ' ' �:: , c : ' , � , . H:\Human Services\Main folder�Advisory Committee�Agenda-Handouts-Minutes\M,inutes\2014 Minutes\Apri12014 Minutes.docx _ .