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Home My WebLink About10/14/2014 - Minutes � City of Renton � � Board of Park Commissioners D C�ty of� �,�Y o l � , O °g �s' �� - Meeting Minutes October 14, 2014 � 4:30 p.m. — City Hall — 7th Floor Conferencing Center � 1. CALL TO ORDER In Attendance ' ' ` 'The following members were present�: � � Members: Tim Searing, Marlene Winter, AI Dieckman, Cynthia Burns, Mike 0'Donin, Larry Reymann Staff: Terry Higasliiyama, Sandy Pilat, Leslie Betlach, Kelly Beymer, , Paul Hintz, Andy O'Brien,�Donna Eken, Brandi Burke,Terry Flatley Guests: Delaney Lafond, Underdog Sports Leagues Chair, Cynthia Burns, called the October 14, 2014, meeting to order at 4:30 p.m. Roll call was taken; Troy Wigestrand and Sojin Thompson were not present. II. APPROVAL OF AGENDA Tim Searing made a motion, seconded by Mike O'Donin, to approve the agenda as presented. All were in favor, motion carried, the October 14, 2014, agenda was approved. III. APPROVAL OF MINUTES A motion was made by Mike 0'Donin and seconded by AI_Dieckman to approve the = September 2014 minutes as written, all were in favor, motion carried. The minutes were approved as submitted. IV. ORAL COMMUNICATION Delaney Lafond, Underdog Sports Leagues, introduced herself and expressed interest in potentially partnering with our recreation division on leagues utilizing Liberty and Cedar River Park. Terry noted that Andy 0'Brien was in attendance at the meeting City of Renton Park Board Minutes October 14, 2014 Page 2 of 4 _ and oversees those programs so he could facilitate a meeting to discuss the possibility of coordination. V. BOARD COMMUNICATION City Center P/an—Mike 0'Donin The meeting focused on discussion for the Renton core and setting standards for buildings, way finding and landscaping. The next meeting will be on November 6. Larry Reymann noted that at the May Creek Park natural area the knotweed needs addressed. Terry thanked AI and Cynthia for attending the budget presentation. VI. DISCUSSIOiV/ACTION ITEMS Sunset Neighborhood Park Master Plan—Leslie Betlach , Leslie Betlach, Parks Planning Natural Resources Director, presented the third briefing to the Board on the Sunset Neighborhood Park Master Plan. Previous meetings included an Interdepartmental team meeting on February,l9, 2014; a Stakeholder meeting on March 19; and Open Houses on May 1, June 18, and September 23. Leslie outlined the major elements were kept as previously discussed but a different layout. � There was a question and answer period followed by a motion made by Larry Reymann to recommend to Council adoption of the Sunset Neighborhood Park Master Plan. The motion was seconded by Tim Searing, all present were in favor, motion carried. Next steps include the Committee of the Whole Presentation on November . 3rd,followed by HBB developing a Master Plan based upon feedback and lastly development of a Master Plan Report. Comprehensive P/an Update—Pau/Hintz,Associate Planner Paul Hintz, Associate Planner CED, reviewed the necessity of the Comprehensive Plan Update including the Capital Facilities Element and level of service. A major update is due in June of 2015 and will establish policies for growth and development for the next 20 years and provide the blueprint for City decisions and actions. Paul reviewed the current level of service in Renton and comparably to Tacoma and Redmond. Upcoming key dates is a community workshop on November 18 and the Public Hearing on December 17tn The LOS in the Capital Facilities Element of the existing Citywide Comprehensive Plan for parks and recreational facilities is 18.57 acres for every 1,000 residents, which was established in 2007: Since 2007 the population has increased from 60,000 to 97,000. The current number of parkland acres per 1,000 residents is not being met. The minimum LOS is recommended to be .009 acres of parkland per capita (also written as H:\Boards and Commissions\Park Board\2014 Park Board\10.14.14min.docx City of Renton Park Board Minutes October 14,2014 • Page 3 of 4 9 acres per 1,000 residents). While the City does have discretion,the Level of Service nee�ds to reflect a metric that is sustainable for the 20-year planning horizon. Larry Reymann made a motion seconded by AI Dieckman to recommend to the City Council to update the Capital Facilities Element by revising the existing level of service for parks and recreational facilities to 0.009 acres of parkland per capita. All were in favor, motion carried. , Tree Report—Terry Flatley • Terry Flatley, Urban Forester and Natural Resources Manager, presented a report on the upcoming tree maintenance contract between the City of Renton and Seattle Tree Preservation. Terry outlined various locations and described recommended removal and pruning(s) needed. The summary of the project involves seven locations involving 70 trees consisting of 43 removals and 27 prunings. The contract with Seattle Tree Preservations is currently being finalized. The completion date for this project is estimated December 31, 2014. Terry serves as the City's representative on the Washington Community Forestry Council. The City is on track to receive its,7th Tree City US Award in 2014 and additionally received a grant award from the Washington Department of Natural Resources providing free labor to prune 330 street trees in the Landing during November. VII. OLD BUSINE55 � C/P Budget Due to time constraints we were unable to finish the Budget Review for 2015/2016 at last month's meeting. Terry distributed copies of the summary and associated costs for the next budget cycle and projected through 2020 requests for acquisition, development/redevelopment, maintenance/preservation, and planning requests. Some projects may have to be pushed out dependent on available funding. VIII. ADMINISTRATOR'S REPORT Introduction Our new Recreation Coordinator, Brandi Burke, was introduced. Brandi assumed the duties overseeing the pool and swimming beaches. She briefly gave the Board a little history about her previous experience. Information Terry reminded everyone about the upcoming Employee Recognition luncheon and encouraged them to attend. Also our December meeting will be held jointly with the ' Library Board at the Museum on December 9, 2014, at 5:00 p.m. We will have a brief meeting followed by a holiday social. H:\Boards and Commissions\Park Board\2014 Park Board\10.14.14min.docx City of Renton Park Board Minutes October 14, 2014 Page 4 of 4 IX. ADJOURNMENT A motion was made by Larry Reymann and seconded by Tim Searing to adjourn the October meeting at 6:05 p.m. All were in favor, motion carried, meeting adjourned. Signature � a ,� �. :- t- �r � � a �,i.-. ,� .. . ��, �� 'h� �"NEXT�REGUTAR MEETING� �A ti,`� �.� ��i,� ,��aA' ry _ .w �� ,� < , �. - �, , � �+�� , � � � �.a� �a ,� � � � �. _ .� �r,al "'« '� ,�,::. ��' ffr .. . �� e� -�� t �� r 4 � �� R�� December 9, 2014 @+5�00 P�:pVI ��,4t � � �, �. �;,� ' � .�: �� `� � �"'��, �`�,�.� Renton Hisfory Museum " fi �' :`� 7��9.u�T� � `4 §.. � , �,��' . �� 3 t,y �. ,� �, f ,;�,,s '.""q r ;^.a , M ?'.� � :,4„��z� �je.:l,e .�.a x .-�^� �v :a ,� � r;�. H:\Boards and Commissions\Park Board\2014 Park Board\10.14.14min.docx i � Sunset Neighborhood Park Master Plan _ . .. . . . . . .. . . . . . � -�-�_�_�,�.��.,�..�� Parks Commission Briefin #3 g October 14, 2014 � ' y�� ,. _. � 1 t '� � , i `� ��'� a .�� . __. �i� � � ,. . : , t �. ��,f,y'� ! i ��i U � �N, � � 'cy . .4_- � ',-� �� P�t � �- � i'�Y �t,,..= � �$�r�,{t -1F�'�� ~E� g.i� _ ',� � . " . � j �� C ,,,��.'� _ �.�t.°' �"i 9 d�9,}r��y1 �T� t I :�� I ... , ..� ,� �•i'�T�v 7 �. ._�:.��` .' fi� � . - '�3 �l " JP � I � {.�y�� -;gi �� ` .� ..... "�„s._ rr `.'^' �_ Y1 .._ X�vt� P� S^�� i i�.� � —� `i 1-►FYIT - R ,- � .:.,r i y .��,'�;J* .�.� e* { . �'� Ky� ry " '�� F�� .. ..:�.g}. ' �r��... '�i_ . �.-` , '�.�Rb,.;# fi� " �_ _. � � ;�; — — ;–�r„�'"� . .. �...,.�.•,�, �.� � '�' � •' . ., .:,>�._ .: ��t �' .:�.' .y ' 6: �,,� )� ' - ' " •. :�.. ---��..._ - ��- _ — N ; 't . ' ;. , ' �`:. •,,,�h r ,: - - . r. ..',._ ------_.. __ _: :_� -. ,. r�. n�� ' HBB � cwznr�H�«. ................. -� s "`� City of � -. �.� , n� - ,C�� j �� , �, , _w._._.� � -- ;r� .,�r� �, � �� ♦�,. � • Sunset Neighborhood Park Master Plan _ . _ - _ __ _ � �_.._.._.._.._ _.._.._..� i ' � � ` i ;��r� B' � ; Sunset Planned Action EIS ; � � � � � �.._. �. ' �- � �a '� ' � Final NEPA/SEPA issued April 2011 . ,.� ` �G '� o � _ � 1 ;��W j • Completed in consultation with the �=� � �' '� '�` f� Renton Housing Authority (RHA) � � , . i � 'i�� '�i t Hi lands � � ' `"- `�`a�_ , ; o I nitiated with the redeve[opment of � ; � --. ,� � _..,., RHA's Sunset Terrace and associated `� __ # � ' ,; .�'�� . � � neighborhood growth and � '�?"' ; ,� a; revitalization � Y� ` `� ' Y� � Evaluated the broader Sunset Area .� I � LEGEND F j O ne.��,,,,bM,,� ,.._ -��-� • ��<<�hN m Com m u n ity � ;�. . . � . � �3 ��.:nawi�,o,�,.m. �,�4_._.�_„ .. w, c�«,coimmnn�.ta Q(fNyfl ls��-� �_: G�.��«enta�llnknm� ��;'"�k{� ' �w°��,�mMY� A Determined the future land use and ' '-- I.im��GcL��h dS�.\��::: I, S � ' � X1m1/O+k Ee�ryi � ��u. redevelopment � (� nmrs un � �..�.NE�m A ae,. �:� nn., <<n�,��j O c�.�iiyc,�� r c� - � roliz.a- �..".••nsee�n�� *; � ::._�� j.: �m em uco HBB � CF12flAHlLL .__.-_._ �..�:�.,.�...�. � , -r_ ._._., � __,_..�_._�""..:�.- . 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" __.._ . _. .i _ EIS Sunset Area Pre erre Community Framework _ �;tyof - , _ ;.,. , ► ----. � . � ��c��C1�r�;�`! 1f�� ,��' _,�_� . � • Sunset Neighborhood Park Master Plan _ _ ___. __ _ , . . .. . . . . . .. . . i ` :,, � �. � _ ; r- � .s:� � �,�'�-� i �nterdepartrnental T'eam Nieeting �, � i �ebruary 19, 2014 � 1 -- - � � �;,, � , � .•; �;��'�� , - • ° Community & Economic Development . 4' .' �� r :�I �V�� M7 �� Y�" ° Communit Services �..�. ,� �'1 y ;�- -�-�#' ; _, ;1 � Public Works ��_; �,._ �_.�. _ : .. ° Executive >,; � �� =- �� 1�.�Y� - - . - ,� - _ �takeholder Meeting � _; .e - �� ,� IVl a rch 19, 2014 ' Renton Housing Authority i��t � .�,,,,'�� s�' ..,#F� � ` � �� _ : Colpitts Development � — , ' '' • King County Library System 4 � .: r ' t .._. � �, 1 � '�t�.:�► , , �--�` z� � � Renton Technical College - . ��=, �� -� � _ .��' �,; � -- . , ;. � . �'` .., - j ��; ° Renton School District y .d i� y _ � �`s. - o - Local Business �� S T , Infierdepartmental Team z k: O ^31 ` � � - NBi3 4Y� CYi?iif�HllL. .__w . ___._... . �.� ,"., r �_�_ . . —_.----- ----- .._.---•_.,_—.'— ..�.��_,�—'— Interdepartmental Team and Stakeholder Meetings � ,. ��;�yof � ;� �� , � _ .,.... �� i+c . _ .:. ��.-:;4 � �r�(�iC'Il��;��l�l � �;� _.� _ _ . v ��. �-� � • Sunset Neighborhood Park Master Plan . . . . .. . . . -. . . .. . . ___ _ ; _� _ t�� _ Open House Meeting #1 r '� '� May 1, 2014 .nY_ J � �?� '� \�� # - v �..= ��;� �-�f Overview of Sunset Planned Action EIS u - '�` �' � � `�'' ��-� Overview of 4 Park Conce t A �', . � ��= ° p Iternatives ' � � `'�`� � � Facilitated Workshop Activity to Invite _ � . .� .� �'� o Public Feedbacl< on Each Alternative V � � ° Multiple Public Outreach Methods �� '# � Utilized to Invite the Public to Participate � � � ` __ _ �.,,,�r,� -�R��-� �pen House Meeting #2 -.�t t _ ,_� ;_ - � .::��;��'�� - a D une 18, 2014 _ .. ... " ' t,��'.Y -�� Summary of Open House Meefing #1 t �.i� j}_ a t� ,i - � - - �� "r z,+, i � i �'F '�� ,r , ' _ r'�j'�;'"�' � Overview of Preferred Conce t Plan � ;��` ^ ;� p -. .t , ;, - .�?Y,�Y S�i`� r.�. � a,� ,/..`- ,s:1.�_„Ii`'5�..' '� ' _ . - ��i y� � _- _ � Overview of Nearby Park Facilities ��< 4 , :�`� "�� 4� ,.,�,;�� ° Overview of 3 Park Schematic Plans {�� -�� `" ' f4t�� - ° Facilitated Workshop Activity to Invite � J �t �� a�� , , : t . "" �;�:�. 1-'I ,,=` �'- � Public Feedback on Each Schematic Plan ,� HBB � CH2NfHILL ,.,:,....,_�. � ___ . . . �----------.---._-- ----— - � Previous Meetings -= ° -- � ,� -c�ty of k t _. . ; - v .___ .i�, ��=��?C��:�.�1 C�� 3�:� .. �. .., w �,..� � _, ._ - � • Sunset Neighborhood Parlc Master Plan . . . .. . . . .. . . .. � . ____ _ , - - � � , --------------_— ; k t:`� �r -_;,� �-.��A� �;�� • �_ O en House M _ .�_. eetin # , . g 3 _.,.�. �. _ p g �:r, . ` �;, `� } [j, � �: � Au�ust 23, 2014 4 n I -` e�' � '��: _ ' ' t�.��. �- !t.. i , ' ��:�; `� `�, �� Overview of Sunset Planned �, �� i � � - a� � �'�� Action EIS Area � � �'� ;. ,� � ��°i y �� • Summary of Open House µ� o� � ,.�� :� ,� ` � - Meeting #2 Schematic Park ��___. i � Plans and Comments Received � � � r1�'�� ` r�� ''' t�' � � '£ � �' • Overview of Preliminary .��> � s ' I , , � �� . � �' y �� { � ' Master Plan �� --- � :_�� ' � � � � , — ; �.�� , � - � . ,,� -- � �` ► • Comments and Questions � -f- �° .�r�` ' ' , r.- �e, T1.3=,,,� __._ �. �� c� � �.� �� ' _ _�_ _ ��' .p�, ..4 r--"abt 5�.7^'i-�R-A f .�.�� `.�. { ^�p� � [' � f�� HBB � CB-i2ii/iHiLL. L� �_...___... . ............. � Open House Meeting #3 �;� of � _.._.....�. . . ._ � �r�`,�!..(`�k'��';,t`'�,�i(;i �'�i' � . Sunset Neighborhood Park Master Plan �r.._ _, ., � ;� ' r .�,w.",, i � !��r';e„ .'r t �I .. _ _ ',; ' � ,� i� �� / �.. " " . � t..._i L � s. i r . I fi si I .w«.a � -..._.._ ..! i! ( ", , i�'= . ,.�. `� l . i � � ` (�� '1 1� '� 't~ C.. �� -/i` �:.y � �\� i / !..' J. ....- - ..%t`�. y .... , , . ; ,. � . � .,. . . \ �.. � �� 4 .' r `s . � .. :. \ ^,a�r � J( F�',� v i .� � ��J ^, �� i�1`" ,. __1 � J _ I s � � .:`�r +.� ... �`. _ �, �..rl, ,. -� �� ;� �:. ,; ,� ��, l , ��4 :� , , � :, � ; �.. �.y � � \ s � `-�� ' � ' J e $r?' ��`� � � (\�\ � '_,J _. ��y. t �:•. � \ �\��(:� . .,.J' J } . \ �f,e,4n,. \-��.-;\ \ \ \`�,t�, i I" o.<i��'`�i�',�,.` � �� ti�i.� � .�� r.,� ��.�.1 •� �`��,�;� I � � 1 e' :.L ,��''�; `\\,�•�� , � { �� .' � • w� � J�1 . �� -et r r�: J \',N�� \\ � . + � ! ��'1 � �, .,�\��H ��\ ��.�. A� ' �e y� r I� uDr�ry /.� \' 1! < 1 I��y,fi�C �`.; �.\, ` % \; \ i � 7%' f r � ,,^ C! ' � �� /;.,\ t y� t , ',/ f.' r' , ,`J� , / ,, �' . �� \ � '� i` J \, ' ` }-: 1 r .:' S\ `\/�\S ,.��r�,,�- �,J/J�u.�.� ...i�,f� ..,, �� -'`�`:�`2��"-'_--.-' � j w..iKm:�.i v./ i J l � , �. i''.__._�`-� \ j `.� � ,- < / 6 _1�-E\ j� f ,., �\!``'--'--`� y��\, /" / �TER COMMONS \ �'\-�" VILLAGE GREEN '\ 'i `,. �! � � , . , ,_' ;______ : ;;�. " ,.�_�r _;. �� .,�.�,..�, � <, '�,�:.u,;.. .._ , i . , �'owH:m.q � L� .�.._.._ 1� '-�.."..\F J T� � � ...._..—_'.__..J F ., _ { '"J . ...� d " \�� f , ; �`` Y �'��7.�,�ti, .y, ��:��-�, 7 . : a...w.. M I l� ' *r � � \� . ! L_� �) , /\ :h-. %."�� .. S �I .: — .J s, •� \ �� . r � ., `s��, r� �'r�� ` '>fi ^} ��C � \..� + � " i ��z,. \ ,�, � � a i � ,-,�'ti;� � ,\ \ � �.�r��i , ...g ? �F, �;1. '\,�~^, ` \ ., .- � ., -s3 �,,, �•,e�, / � ;' \ � � �.) i � r \,�f�' `��`� �' �i" ,� '"�r �y�,� " �� C;,1 � � � �.\`/ '� �,� � ... „ r ;i� �l'' / .\ � .:, _R ' �'�y,k,.o:."� � .,:1 �.��:/ .. /' r \ \m- � r , ,�i,.__--:-\.;\ . .�.. �� .f - -,,�L�:\ i' VISTA PLACE `� � `-�"' HBB. � GH2.fYfrHILL, . . . �„.�..�,.�...�, � Open House #2 Schematic Plans ��, ��,��Yof ,. , �i, ,. __...�s �.. ;..r��( I I f i(�'�.�,:[�� ,.,;,a� i � Sunset Neighborhoad Park Master Plan ___ _ ___ _ , , _ _ __ __ _ __ _ � Open House #2 Comments Received: 1) Art locations at the Harrington Avenue and future library entrances. 2) Trees emphasizing the north/south Harrington Avenue connection. 3) Meandering paths. 4) Flexible and diverse space(s), as well as multiple seating options. 5) Pergola around the performance space. 6) Viewing plaza and covered picnic area. 7) Gentle slopes for I<ids to play. 8) Play area/fitness area arrangement that includes a picnic area. 9) Restroom located for maintenance access and separate from other park activities. 10) Natural-looking, boulder water feature. 11) Bicycle racks. 12) Crime prevention through environmental design, CPTED. t-�BB, � Ci-12N3HILL- .__ ,._. ._ ._., ,. Open House #2 Summary �;tyof _ _.. �^ � - _.___ _ .. ��4�;[ ��'. �l '� �,,?' o :�` ��- � � Sunset IVeighborhood Park Master Plan - - � �- -- ��'� �, I I n� /~` �i 'LF� '_';___ l-_ _ ____ __ . _.. `ma �`•,/�.. 3� �' r� __; m� i � � a . i ��,�� / _ �!� � � �—.--' � { moo RHAHousin9 ny \✓� RHAHousing ��4� �t�a RHAHousin �+ �.\ � . �--- o \!`��r\_/ / `' y�y � � 9..,-�'vr��rrn9��!P� Lawn,tJY' 2 . ' . ��.� / J ..E zr ce l ` Sc twail,tyP . N �� / -frer9t �` � E�orysr l f �Sheet � .,,,;�{+��.'�1- ..I LoaA/U fr d �Rni..garden i � s s,x= � �Tree.tgp . �� . ! ! .y � �~ � Interpraiva Sign � . . .__ . . ..'' ! .,.: -e'T /I \ . ' . itagt Arca � '" ��_\ -Qtnch.t9V �� 2 Restr n J - � �� Rpin n dm � � rm,�p �, l n .. � A 9 r I \ : � � 1 � 'Nat e ;�� .. . Pergola w/Seutv.�alf 7�' �---- � {,.. Pniom:nnce 6oards' y`. � .j:. �. � - � �otentiafSculptw-al _ , } ' 1 - _ . � . Scnting/ �. �' _.. . ��. Art Location,typ Open Spacc qmss 6crn � -� � (', 1 Y�\or.Mo�un.ent Park Sign /�,\ �,\ t � - ... . . /% t1� DcydaRa<kt �� _ ` t �� . . �i �� - yF '� \ �� .. \� Finntc typ —J ��t Playgroend . ��J � -' \ �r , \ �\ � �. Pcrqoln.typ � . 5, v �Z H \ N ``,y, ..\+�a�/S�ccinl Bend�ts �; . t��,`s gr :a �i�J f.. . sr \ \�\ �\�,{._;�•` . . . �l.- -! � �� ;j� ':,c ,:y"� r+3?t ry J�'�. ! . . �4 . m,�l,� 1' ��?..�` `. �`� l\�a \ \ ,.\.(�Z�� . Vcw �/ . � U'. � � 9�4 ._yi i;s �... y�. ` � \ Fic t -� � � � .. � O� ll/� ��%'.1 . \� (��F �� C.az 6 (� „'�a . !� r >� 5 C ✓ a-��i • � � ; . l i � � ��? ��i . '�Frt�ets ��t' ��E� � t \ � � ' ,•,� �` ,,}� Library > Market Rate� \ �'.. . Park �.�,ter � ;.. � �.\ ,' �'-?.� �/� Housing \ � � rnta��y, Fe�w e ;, y l.vc ic,t9V� t�� / � / \.�.s" �.1V (l3nuldcr -�. .. :'�� ..:�\ / . \ ' / Chan � ��....�.��,� c_ .� / / i �� ` ..\ ti. . ../r �' \ �� " �' � , w�.��.,d � / ' � �\:' �'•� s \ .� _� /\ � � s-12 y �,! �� ;'�' '�� •�i 1 ``•� � t �-�. ; ,�• '� ,� ,,� � ' ... _. <"`... � -- / hiarketRqte �l � ��;:, � ''—=-.—.1-_�:�, �"`� / � o�, � � ��;, %� Housing/Mixed� ,'�, : _ Aa��T.«.�_1// � � ! U5e � ' �\ i._,` ��\ \ i � �� \ \, / occidi'ous Yr�e,hJp� \��, �y �'�.\ '��__ Plant&,g,cyp/ \� <�a / y� _ � \ � m2 �`� Market Rate � � � ``� Housing \� i i' . \ �'� 1�1° _�i� HBB � CH2N3HILL. : : Preliminary Master Plan - --- - c�c of _.._ j�'^ Y L _W ... . . . _ r (��it'I'E��;��C�� ;}' _ w .. . ., , � � ; , � � • Sunset Neighborhood Park Master Plan - - � - � r, li� i:;..'�-� � , � . .4`� �3� � , � i,�"�b ��.� . ��3 � d � t�� + 4i�� ,�' .4.--. -- ,'. � � �: ��_� k ; r , ,� .. �, Y � � _ ,S�. > "t' _ c '� '� � �� I ,, .--� � i f Y .�.. - J . (s ( �; . t� ` } . �.. af*�wa� ��. -� :� r . I k., b � ��,y�+�R 1�„c-k� 1 _ , � . 1 �� r Jdy �S � ..� _ J 4 4� �'!. ,y�� I '1 � '� � . - � � i'�� -�_-. -` - ' �� s _ � � � � � Y . � Ljv + `�i. ; k�� ,. i ^ .._i. ' _ -. � � T�� : h. � ..,� "'ba.� ��'•_� �s � {��{� � ��. �,�. 4,�� r�^� '��,.,�, .. �'4 ��n�� j•� I �t d � " r ' �. T p t in ��L�j' :1 �l;� ! t! i �� `�' �� ,`� !S�.' ° �� i�f* i -l lar ..e lr- `. ��!I � .� �� + . �af.'�G �'n . � �,�J y _ y r�� e '�_� R� .�►,..- y��' r � � ,� .,� �� r�..*-� � � `^+a ,�..-. �, m � t' Y s�r � ��,...�,; /,� � :� �t.',�lll � L��' i�,�v1 �j' `��,� " � - '�'� ``r�� v, .( � ��_ `1 t ��V :,l-�; ��t1�'r � - . {r�'.� a� i ��,,,s. .O� � � a' _e '.�,. "��.�' ... . .. ;a�•�:��x`� �ti: �r 'M�� . �� x ,;�� .7r.�_,,I ,. . �ry' � V� , . � i. �, ` .'!w`��, .�,,.. .. - � ,t �..� �='�,z 'I� Y ��,,�� I � — L A , .� , 1.' r ip ,st...+-r ' � ��'..�-_, a� . . . . . : _�._ "�� .._....�: .�._ xA. �,�._ . {..� t .. �$,�#�.� �,. ��I � s-� � �1 �99�� ,�.t�j�-�� -�s � i.k �� . � ;ir } ��'��1 c ��j�� . ." '-�� .'�q;3 �C� ( X�j',.',�` a , .,�. �� _„o��f{, .��Jr-k. ,f;. �� e�� k al�� y��'��f�fi�._i{ .'� �. ,�M wI� - ` `+. .C'i lLw'�--i,. � � _ - � 2_,E`IIMFXsgr��"\ G`�1.�'5�- �� ' '. - y�,� .� ��. .�-i'.aFx .., �'��1. � �f.I �n �"'� i. l;.. ��` ' 1 1,� . 1 � ,�r+•— .. - �� - �'� �' �` �� .i� � �L.4. :._� A�'�� .x; _ ✓ ==�F -_ _._.. __ ' __ ��t —__ !*'�. . � :� �� r " .}v� r�•!.G�.�._��.� + . ' f HBB � CIi2MHlLL. +�► .._ .... ... __.... Preliminar Master Plan - - � - v �, , c�cy af , �, _ ___.ro . .__ . _ ;��_r��r��.C!�)n�l �;,:=. Sunset Neighborhood Park Master Plan - _ - ,;� - Questions & Cor��°nents Surnmary: 1) How will the lighting be incorporated into the walls and seatwalls? 2) Likes the architecturally modern restroom. 3) Likes that no hills (for kids to roll down) run directly into the street. 4) Likes overhead structures that provide shade and cover during rainy season. 5) What will the rain gardens look like? 6) The rain garden should look aesthetically appealing. 7) Will there be enough parking and will there be time limits on the parking? 8) What hours will the restroom be open? 9) Will the turtle sculpture be saved? 10) Likes the water feature. 11) A climbing feature should be included. HBB � CH2f4RHILL- ,,..��..,,,.�,., 'rr Open House Meeting #3 ��, ��,�Yof ,` � , �. ;� ____.. .�_,._- :r,�,i�:[�1�f;t�� 1 C�1� �;<<"' ,�w _ Sunset Neighborhood Park Master Plan � __ _ , Questions � Comments Summary (continued): 12) Likes the circular bench in the interpretive area. 13) Is seating provided under the pergolas? 14) What are the street designations for the Sunset Planned Action Area? 15) Does the park have a walkability score? 16) Likes the designated art locations. 17) Is there a budget for art in the park? 18) Can the pergolas provide more shelter from the rain? 19) Mileage markers should be included in the loop trail. 20) The play area should include swings. i-IBB '� CN2RdiHlLL, ,. s. � � -�_� �.,,.�� , , �._ ,..__. . Open House Meeting #3 � �;�Yof k y � _ ; �� ;C �� ,��7�� , __ . - , <<c„I � �' tia' _;�`�`� , � ,, .�� .: �� - � (l�� . ,, � , ,� � c-. '. � .. .:. _ . . .....� . . ... 51i�+�l��-�A'.��'�� ^.',Pi�,.,.. 1�.�._..- . ... .. � - , ... . - . Sunset Neighborhood Park Master Plan . . . . .. . . . .. . . .. � . ___ . - �� _ Project Costs and Funding Opportunities • Full Build-out - Estimated 2014 costs = $5.9 million (Design and Construction) • Two-phased Construction - Estimated 2014 costs = $4 million (Design and Construction - Estimated 2014 costs for Phase I = $4 million (Design and Construction) - Estimated 2014 costs for Phase II = $2.3 million (Design and Construction) • Funding Opportunities - StateAppropriation - Federal, State and Local Grants 2013 King County Levy � - 2013 King County Levy - Park Impact Fees, REET, and the Custer Fund HBB � CH2R2H[LL: , ...,,.�..., � .._, Open House Meeting #3 _�� ;tY�f.t . N�. ,��-Y _.. ; __ __.. . _ _. ;r ;��`.(�'� ��:t�� 1 �� - � .�. _,�� =,.'' � ��.,�x;a. � Sunset Neighborhood Park Master Plan - �.�.��__a__._�.�� Next Steps: 1) Parks Commission action and referral 2) Committee of the Whole Presentation — IVovember 3, 2014 3) H66 to finalize Master Plan based upon feedback received to date 4j HBB to develop a Master Plan Report .,,HBB , � CF92NFH(LL. City of i L ,�i _. ,�"" _ �C��iCf��,�'['4 .7�'N��..�.,'. .._.._._, ��_. � . ... O � _ � . � i I , I � i i � � � I � ' � ��. �� +r� ��r�-- ,�,r: �.�&,ar ,��`-. x •n,� f rt�� ar s.=:}�`� +�„-r"�-`�` 4'�"•� '�,�� ''"'�.;;� ,;`�, '� .� ty''�s�� . .. �..r. : ,.. .. .,� � -. ' i � ' - `� � �^= - � . -. , . . , '� - -- n . ,�e; ... ,_" - . , - .'. �- � , . - � -, � „ _ .. v v .,. � - " qa+w �'-«.r.. . . .-. ' s.�;.""w"•«.�,:+�:. ':.m• `?- . . .. , . . . .. . . .� 7. �...._. . . . . . �.. . � . -._,`� . ..� .1 I � � ,.�'"i �I__.: '.'..�.. ..,.� �`"_^�, r . `—. t L . ' �Y��..__�. '.�,".. � � . �. �� 1'�� ' 1 ' 1t1 �S ' � Parks Commission October 14, 2014 Y� , �City of,. �� ''��,, ---'"�'"! ` f,-�--�-, ,,�-',.-----,. � �'�� , �,� �Y, �, �. � ; ; , '. � � ♦ � � � ' : ', � � � � t +�� f � 1 i'+ � � r � r��•.��µ ,.,.,-a�" � � � .,,� __.J v-�«. � ��i Community and Economic Development __. _ . __ _ _ . ._ _ _ _ _ A.y . �; _.� __ . _ ... . . . . . _ _ _ _ __ . . . .__.._ _ __. '�'r _.. ,.�; �` 4�=.._� .. .� � �. ��':'��i� ._ �.��,'��' � � ,.., _ .�. .�-� .. , _. ._a . , • Establishes policies for �f growth and . � , � -�. �4 , ��:� ° development for the � � �� ;�� , , ,�-��.,,�., . "i. �d TM�,�,�7 �� i�"" -^ . i �� ..+.��^.,. �� "��' � �� next 20 ea rs �.y .�.'�J�,:r I^'� �� ,� ��', y � � �, .��.+...� - "'••F� _�_�______._.,.._..___._.__._.._w __ • • Provides the Comprehensive Plan « , �� . Adopted November 1.zoo4 b I u e p r i n t f o r C i ty Ordinance 5099&5100 ��Y � decisions and actions :� "- + ��°� • Major u date due in p June 2015 R E N 'T O N :�t3r_.» ot= 'ri�L CIIRV1: __ __ .._.__ _ __ . . _ . _ _ _ __ . _ __ � �� . � ` ��d'�� Grov�rtf� 1Wl�ne�y�rrm�n�,4e� (G�� e�ionai VISIOlV 2t��0 `�__..__W.._ _.____.._---_- _____----______. __�___.. ..____--_..___� _ .__ , ___. _ __. ----._. ,_._.___ _ __ _._ _ .. i [Cing County �'ountywride Planning Policies �enfion City Council Comp. P/an Renfon City Counce8 �ehton Community Plans �ther Renton Ptans Ren�or� City Council Development Regulations � RENTON ,�xt::�n oF Ttir: cLkar _...._-. � �� ; ,,� :< .. , ,�.�_ � �,� �,�: . ,� ,, ,: �,., �._ � � -�"�� -� �. :. � � . _ ,�„ � . . , .+� _... �, r�°��; �� A r .�� 1 �� +�1 ' 1 1 �1°�'t 1't�:5i �1 n in ven tory; an d _� A forecast; and = Pro�osed locations and capacities of expanded or new cc�pita/facilities, and � A six-year finance pl�►n; and r A r�equirement to reassess the /and use e/ement if probab/e fu�ding fa►l/s short. All inherently linked to the level of service for an v given type of facility _____ RENTON AI-[1::\D OF THLi CliltVl; � _..__. r� � �._ ��-� ,��.Y -� „� _.. S. � � �.tiz- �.�#�a-*�.�_.e.._ � �. �s'. . � - K� � ., ,_. , _ _ ,_r. _ _ , , . � .. .,.. � ,:�_ .� �. . ' _ _„-- _.. .� . ,, . _ , � . , � _, • �, a�-',�,, .. ,,,.. '�. It � � I ' 1 � �' `�_�� 11�� < ,�, ��. The inability to meet the IOS �triggers recourse that �enerally has negative consequences : --� Reduce demand via demand mana�emen�t � �-�� F��i�i�'r��cessar ' y for development are required to `�� h�d� �a��in �i�' �u ' . s��rY�rd ( level of servece LOS - Increase revenue; . ( � ) �� Tl��c��!��e��r�� • �n m e n t s t o ��'��i��i� � ,, dl��I r� ��c� � � ��`�' . � �I''t�on a nd . ��'� �� ent growth . ___--___� RENTQN ,�r3r_,�o O1= TIIIi CURVI: _ _ _ _ _ _ . __ __ _ _ _. __. _ ____ __. _.._ _._. ._.._ L+�r►�1� �f ,��ri�� . . . . � . . . - . • Minimumof 30psi atthe meter � . - - during normal demand . conditions and a r� inimum of 20 psi during an emergency Avg. response time to either a - - • - • - - fire or medical emergency: - 7.30 minutes, 90% of the time RENTON :txr:�n o� Tr�L cL«vi: _ ._ _. ._ _ . _ _ _ _ _ _ _ . _ _ _ _ __ _ _ _ .. �.v �� . .�_� , � � . _ _ �.�� . . . .:�.. .:� :.. . ',._ . . . . . .. ,,F�,�...._,��:.. ,-.y ��'S �� . .. ..��.: �;�� ,._. .�-��..,._ ._! .=..�--.r..> l. ,,,-,� -- -'`..�4:,�.."r*.i � ..._.. <..�' .... .,�:3 _� __ _. \`,_,`� __. ._ .., _a �;,�^�7`��7 Assumptions 1 , 3�5 . 8 / 140 , �40 = 0 . 009 acres er ca ita p p (a/sa vvritten as 9 ac�es per 1, 000 r�esidents) � -�a �0� x 43, 560 = 392 sq. ft. per �esider�t � _ _ ___ -__ _ _.__ __ _ _ _ _ _ _ _ _ _ . . . `, _ _ _ �Fn#� � � �,a �� -� � �'f ' `~~``_- � s� / � / � / � ` } �,�z - , ��:, ��.�. � � 203� � - a�.$.�" 19�6,� . rt �x „,;f "� „a:,,,�. 20' r ,i '. i/ .� 203 5 � �� ° � � " � ; � � �� , �e � ; �� .�� ; , � ��h,<` i ;Mq�,�+, � %;�// � _ _ _ _ _ _ _ _ _ . _ _ _ . . _ . . _ __ RENTON AIdIi,1D 01= TfIIi CGRVG � _ _ _ _ . . . _ �-� -��► � ,. �� }. � ��,�� ..� _. �_ ,� .� ._. . _�' .� .. .�, ..:.�'�Y�`�..-'7�`? �_.;:� ._ ��_>> vl �`^�. .�; _.. :=`:x.._ _ � -._..� ._� . • . . � ' � � • • • � • � . � . . • 18.58 acres / 1,000 0.009 acres of parl<land per ' - - . • . residents capita Parkland Current Acreage 2035 Acreage Acres/1,000 pop. e�� b��h�o� �� < �.45a� �.�� o�� Com m u n ity Pa rk 126.2 173.7 1.23 _______ _ _ _______ _ _ _ __ _ _ _ Re�ior�al Park 51m3 S �a3 �a�� Special lJse Park 199.3 199.3 1.41 Open Space Par�< 670.6 745.6 5.29 Corridors 12.9 12.9 0.09 RENTCJN ;�xr;:�n or• z•i��: cv►ivr•. __. __ _ _. _ _ _ _ _ _. _ __ __ . .___ . . _ . ._ ____ _.. __ . _ _ _ _ _ _ __. �",<��°, -��"' �'+��`; ,..�,,x . >,0. ..�.�,�� :.��.�' '.`" � Tacoma Local : 0 . 003 acres per capita Regional : 0 . 007 acres per capita Open Space/Wildlife Habitat: 0 . 002 acres per capita Redmond Neighborhood parkso 0 . 001 acres per capita Communit arks : 0 . 003 acres er c� ita yp p p Resource parks : 0 . 0025 acres per capita Trails : 0 . 00025 miles per capita ._ RENTaN ,�xr•.:�n or- rxr•. cc,�rivi: . I�� .`�.`� �� t�i� ``,�;,� '� � ��t�y `t�' �i:�i i�7�`�'��'- ' �8 � Community Workshop � Nover� b� r 4, 2014 � Comp Plan Public Hearing � December 17, 2014- �- � e ��,Y �,� f � _.._-. � ,� ��T� I l F' � .. .._ rs, is _ , � _ . �— � � -- $� z„ i ' ' , � � + _.. , _ : � �' ___ _--.. � ...�. �...,_..-... . ', � /� � � � � � . � .. .. . ._ .. '" .:� .�.._.� - .... .. �,, ..,.-�� `i�v~ � �A 0� � : � ! � � ' ` 6re� " :� , � � , ,. �� "'� :�. October 1, 2014 Dear Renton-Nishiwaki Sister City Supporter: The Renton-Nishiwaki Committee, part of the Renton Sister Cities Association (RSCA), and the City of Renton, are honored to be hosting a delegation from our Sister City, Nishiwaki, Japan, in celebration of the 45th anniversary of the Renton-Nishiwaki relationship (1969-2014). The 20-member delegation arrives Saturday, October 18th, and will depart Tuesday, October 21St. Members of the delegation include the Mayor of Nishiwaki, former Mayor of Nishiwaki, Nishiwaki City Council, City staff, Nishiwaki Chamber of Commerce and Industry, business representatives and community members. Activities are planned to showcase the Renton community and entertain our special guests. Delegates will tour the Renton Boeing Plant, Meadow Crest Early Learning Center and Renton History Museum. Other local sites will include visits to Gene Coulon Memorial Beach Park, Nishiwaki Lane on the Cedar River, The Landing and more. Additionally, we have made arrangements for them to visit major Seattle landmarks such as the Space Needle, and Tillicum Village on Blake Island. You are invited to join us for as many special events as possible, including the Official Signing Ceremony and Reception at Renton City Hall on Monday, October 20`h beginning at 4:30 p.m. A chartered bus will be used for the delegates' transportation and for the majority of activities. In most cases, there is room for the public to join the delegates on the chartered bus. Attached is a registration form that details the activities in which you may want to participate. Please indicate if you plan to join the delegates on the chartered bus or provide your own transportation. All forms are due by Monday, October 13, at 5:00 p.m. The Sister City relationship between Renton and Nishiwaki began in 1969 as a way to encourage the exchange of ideas and culture between the two cities. Sister City relationships typically pair two cities with similar characteristics. Nishiwaki is located in a valley between two hills with a river running through the center of town, and located within the prefecture of Hyogo, Japan. The climates are similar and each city is known for manufacturing and industry. Nishiwaki is located near the city of Kobe, which is one of Seattle's sister cities, and the prefecture (region) of Hyogo is a sister state to Washington. Although the official Sister City partnership began between the governments of the two cities, the strength and vitality of a long-term association rests in the hands of citizen volunteers and community participants. The RSCA is a nonprofit organization working in partnership with the City of Renton to enhance citizen understanding and appreciation for other cultures and promote international goodwill through people to people relationships. Programming provides opportunities to engage Renton residents, organizations, groups, government, and businesses. Renton's Sister Cities are Nishiwaki, Japan (established 1969), and Cuautla, Mexico (established 2001). Sister City relationships enable citizens of both communities to gain a mutual awareness and appreciation of the different cultures, and allow citizens to participate in the educational, cultural, and professional exchanges. We hope you will be able to join us and participate in one or more of the upcoming delegation activities. For questions, please contact RSCA and Renton-Nishiwaki Committee member Carmen Unti at 206.383.6231 or at missunti(c�hotmail.com. Sincerely, Roger Richert Chairman, Renton-Nishiwaki Committee President, Renton Sister Cities Association I Renton-Nishiwaki Japan Table for 5 Signing US Flag Banner Flag Certificates, 19 Photobooks, �� y�� 20 Delegate r�;� a°� ,�`� �j� Bolded blue are the four Certificates, JG r�e a`� y� �,`O �� signers on the official and 20 City Pins, �ti��' Sr`' �a�a ��,a �� t5� document City Gift `r\�a� �Je� �a�o� �a�o �o�e o�Qe r � Interpreter, Satoshi Asai, M,Del Le der Skirted Head Table Asad Yasuko, F(Nishiwaki City Council) US/Japan Table-top Flags Pens Interpreter, Brian Chu, H CC Juich Kishi (former Mayor) Early planning was Akari Fujiwara, Sonja's counterp rt, F wheeled chairs for Kayo o Kishi(�uicni°s wife) Head Table; all other Kimiyo Shimizu, F,city staff chairs around table are "low profile"to Taka i Sawada, nn,Tour conductor Yoshihisa Yorifuji, nn,City Staft maximize space Ai Sa akura, F, Nurse Akiko Nozoe, F, City Staft Low profile chairs (chairs no wheels) Chifu i Yamaguchi, F,Chamber Tatsutoshi Fujiwara, nn,cna ber around both sides of room against walls. Mas to Ikeda, M, city staff Mikie Kumahara, F, Piano Tea her Keik Nagai, F, Houseworker If there isn't enough space for Yukiko Shimada, F job seating around the U Shape Kaho i Nagai, F, part-timejob table,we might need to put Hirokazu Miyazaki, M,Cha ber two Council at each end cap. Mas nori Fujii, M, Retired Second choice would be to put a couple folks on the insides. Armondo Pavo e Hopefully not, bc folks taking Rand Corman pix will want to come up the Greg Ta or center of the U Shape to get Ed P ince closer to the speaking and signing dignitaries. Marcie Pal er Terri riere Items for each seat at the table: • Official Ceremony Program Room layout not to • Renton-Nishiwaki History of SCale; not sure what Exchanges 1969-2014 maximum seating was • 45th Anniversary Commemorative Tablet around a U Shaped • Bottle of Water table. Also: • The 20 Delegates have small Table for dessert white gift bags placed at their and/or bevs after seats too. Names of Delegates Delegation goes on back of Program. to City Council Green marble counter for desserts and/or bevs after Delegation goes to City Council 2014 Nishiwaki Delegation �/isit 'lease indicate the event or events you plan to attend with our delegation from Nishiwaki. All responses are due py Monday, October 13, at 5:00 p.m. If you have any questions, please call Carmen Unti at 206.383.6231 or at missunti(a�hotmail.com or Sonja Mejlaender at 425.430.6514. Please return one form per guest. • _ • ••- : LUNCH at 1:00 p.m. — DINNER at 5:00 p.m. — Box lunch at Renton Red Lion and then drive Light dinner at Renton History Museum tour of Renton ❑ YES, I will attend and pay$15 in advance ❑ YES, I will attend and pay$20 in advance ❑ Will ride on bus for afternoon/dinner activities *Bus will return to Red Lion at approx 7:45 p.m. (approx 1:00 p.m. — 7:45 p.m.) • . • • •- • SPACE NEEDLE at 8:00 a.m.*— l'ILLICUM VILLAGE (check in at DINNER at 6:30 p.m. — Seattle Center Pavilion Pier 59 on Seattle Waterfront at Dochnahl's House Dinner Party, 305 Harrison St. 11:00 a.m.) 13200 LK Kathleen Rd. SE, ❑ YES, I will attend and pay on sife ❑YES, I will attend and pay$80.00 Renton 98059 ❑ Will ride on bus; bus departs Red in advance ❑ YES, I will attend and pay Lion at 8:00 a.m. for morning and $25 in advance afternoon Seattle-based activities *Bus will return to Renton Red Lion (8:00 a.m. —4:45 p.m.) at approx 4:45 p.m. • • . • •�- 1 r30EING & MEADOW CREST LUNCH at 12:00 p.m.— OFFICIAL CEREMONY at SCHOOL Tours Torero's at The Landing Renton City Hall: *Wear closed-foe shoes and no high hee/s ❑ YES, I will attend and pay$10.00 Ceremony -4:30 p.m. for tour af Boeing in advance Dinner—5:30 p.m. ❑ YES, I will attend Council meeting —7:00 p.m. ❑ Will ride on bus; bus departs Red *gus will return to Red Lion after Dessert 8� Farewell Reception Lion at 8:00 a.m. for morning and lunch/shopping activities at The at City Hall afternoon activities (8:00 a.m. — Landing at approx 3:00 p.m. ❑ YES, I will attend 3:00 p.m.) Please fill out one form per person to help us ensure the guest list at each event is complete: ❑ Saturday, Red Lion Box Lunch: $20.00 ❑ Saturday, Dinner @ Renton History Museum: $15.00 ❑ Sunday, Tillicum Village: $80.00 ❑ Sunday, Dochnahl House Catered Dinner Party: $25.00 ❑ Monday, Lunch @Torero's/The Landing: $10.00 ❑ Monday, Official Ceremony at Renton City Hall — no cost ❑ Renton-Nishiwaki Sister City Donation (tax deductible) amount of your choice $ Total Enclosed $ (please keep a copy for your records) Name Cell Phone: Business/Organization (if applicable) E-mail Address City/State/Zip Please make your check payable to the "Renton Sister Cities Associafion"and mail check and this form to City of Renton, Sonja Mejlaender, 1055 South Grady Way, Renton, WA 98057. ; i I GENERAL GOVERNMENT CAPITAL INVESTMENT PR06RAM � . � � � . . . . .. � A-Acquisition,D-Development/Redevelopment,M-Maintenance/Preservation,P-Planning,X-Cross Category Life ro Adjusted Date Budget Proposed P r o j e c t e d Project Pga Projects vrioriry Type* Thru2013 2014 2015 2016 2017 2018 2019 2020 Total 1 Acquisition Opportunity-Coulon Park A - - - 1,000 - - - - 1,000 2 Black River Riparian Forest D - - - - 90 100 200 2,000 2,390 3 Maplewood Community Park D - - - - 150 400 4,000 225 4,775 4 Regis Park Athletic Field Expansion D 94 508 - - 650 3,000 4,500 - 8,752 5 Springbrook Trail Missing Link D 650 - - 100 2,000 - - 2,750 6 Sunset EIS Park D 1 3,329 200 - 6,000 - - - 9,530 7 Piazza Master Plan&Redevelopment D - 100 300 3,500 - - - 3,900 8 North Highlands Park Improvements D - - 280 80 - - - - 360 9 Liberty Park Improvements D - - 300 1,000 - - - - 1,300 10 Accessible Playground D - 1,274 - - - - - - 1,274 11 Fire Station 15 D - - - - 5,912 650 - - 6,562 12 Riverview Park Bridge Retonstruction M 6 1,167 - - - - - - 1,173 13 Coulon Park Repairs and Maintenance M 20 1,291 170 680 760 150 50 50 3,171 14 City-wide Security System Upgrades M 334 71 90 90 90 90 90 90 945 15 Irrigation Renovation,Automation and Conservation M 159 15 - 250 265 265 15 15 984 17 Parks Major Maintenance M 1,284 600 555 550 620 650 2,440 315 7,014 18 Parking Lots and Drive Repairs M - 100 150 80 80 80 80 80 650 19 Ball field Renovation Program M 71 - 50 50 75 50 - - 296 20 Paths,Walks,Patios and Boardwalks M 546 112 130 40 - 40 - - 868 21 Sports Court Repairs M 74 59 150 80 50 50 50 50 563 22 Habitat Enhancement M - - - - 25 25 25 25 100 23 Tree Maintenance M 611 261 275 275 310 310 310 310 2,662 24 Transportation Landscape Improvements M - - 75 75 150 150 150 150 750 25 Sr Center Kitchen Remodel M - - - 40 920 - - - 960 26 Museum Lobby Renovation M - - 30 - - - - - 30 27 Henry Moses Aquatic Center M 831 106 120 120 120 120 120 120 1,657 28 Renton Community Center Improvements M - - 120 - - - - - 120 29 City Hall Lobby Remodel M - - - 250 250 - - 500 30 City Hall Carpet Replacement M - - - 250 250 - - 500 31 City Hall Roof M - - - - 380 - - - 380 32 Permit Area Reco�figuration M - - 180 100 - - - - 280 33 Community Services Maint.Shop Rehab M 223 100 160 90 - - - - 573 34 Sign Shop M - - - 182 - - - - 182 35 Leased Facilities M 1,263 204 - - - - - - 1,467 36 Downtown Wayfinding M 171 - 100 100 250 - - - 621 37 Benson/Cascade Park P - - - - 250 - - - 250 38 Parks,Recreation and Open Space Plan P 213 - - 125 - - - - 338 39 Park Master Planning P - - - - 90 90 90 90 360 40 Integrated Pest Management Program P - - - 100 - - - 100 41 Treils and Bike Master Plan P - - 50 - - - - - 50 42 CapitalProjectCoordination X 332 75 81 85 90 94 99 104 960 43 Limited Term Certified Arborist X - - ' " - - 44 Limited Term Capital Project Coordinator X - - - - - - - - 45 Grant Matthing Program X - 211 - - - - - - 211 46 Disaster Repairs X ' - " - - 47 2007 KC levy Prop 2 Earmarked X 653 459 - - - - - - 1,112 48 2013 KC Proposition 1 Parks Levy Fund X - - - - 197 197 197 - 591 TotalCapitalProjectExpenditures 7,537 9,942 3,366 5,392 21,724 9,011 12,416 3,624 73,011 Life[o Estimated Date Year End Proposed P r o j e c t e d Project Resources Thru 2013 2014 2015 2016 1017 1018 2019 2020 Total REET 92� 2,200 1,000 2,000 - - - - 6,125 Utility Tax 351 425 325 325 - - - - 1,426 8&0 Tax/Business License Fee 400 ^.00 500 1,500 - - - 2,800 Operating 700 204 - - - - - - 904 Gran[s/Contribution Received 1,245 52 2 - ' - 1�z99 Mitigation Funds Received 1,350 - - - - - - 1,350 Grants/Contribution An[icipated 1,067 14 - - - - 1,081 Transfersfromotherfunds 1,206 l,272 1,300 1,140 - - - 4.918 Interestlncome 7 5 - - - 12 2014 KClevy 197 197 197 197 197 197 - 1,182 2007 KC levy Prop 2 Earmarked 1,112 - - - - 1,112 Beginning Fund Balance 2,467 4,322 - - - - - - 6,789 Total Capital Project Resources 9,756 30,139 3,344 5,167 197 197 197 - 28,997 BalanceAvailable/(Unfunded NeedsJ 197 (22) (225) (21,527) (8,814) (12,219) (3,624) (44,014) Combin Sum �� DEPARTMENT OF COMMUNITY& D �ltyof�O� ,.y„ ECONOMIC DEVELOPMENT �5� � M E M O R A N D U M DATE: October 14, 2014 T0: Larry Reymann, Parks Commission Chair Members of Renton Parks Commission FROM: Paul Hintz, Associate Planner SUBJECT: Comp. Plan Update—Capital Facilities Element—Parks LOS ISSUE Per Washington's Growth Management Act, a periodic update of Renton's Comprehensive Plan is required by June of 2015. The Comprehensive Plan is a guide for growth and development comprised of eight elements, one of which being the Capital Facilities Element (CFE). The CFE is intended to provide a methodical and equitable approach to forecasting needs for capital facilities necessary for growth over the twenty-year life of the Comprehensive Plan based on the levels of service selected and consistent with the growth, densities and distribution of growth anticipated in the Land Use Element. A Capital Facilities Element must include all public facilities and specify which facilities are determined to be "necessary for development" (in urban areas, all facilities necessary to achieve urban densities must be identified as necessary for development). Facilities necessary for development are required to have a minimum standard (level of service (LOS)) clearly labeled as such. If public facilities are inadequate, local governments must address this inadequacy. If the assessment identifies a lack of adequate public facilities, counties and cities may use a variety of strategies including, but not limited to, the following: • Reducing demand through demand management strategies; • Reducing levels of service standards; • Increasing revenue; • Reducing the cost of the needed facilities; • Reallocating or redirecting planned population and employment growth within the jurisdiction or among jurisdictions within the urban growth area to make better use of existing facilities; • Phasing growth or adopting other measures to adjust the timing of development, if public facilities or services are lacking in the short term for a portion of the planning period; • Revising county-wide population forecasts within the allowable range, or revising the countywide employment forecast. c:\users\spilat\appdata\local\microsoft\windows\temporary internet files\content.outlook\05e3cww3\issue paper- capital facilities-parks los.doc Larry Reymann, Parks Commission Chair Page 2 of 2 October 14,2014 Levels of service are established at the local level; however, many service levels are subject to standards imposed by higher authorities(e.g., the management of stormwater is required to adhere to Department of Ecology standards). Where the City does have discretion, the LOS should reflect a metric that is sustainable for the 20-year planning horizon. BACKGROUND SUMMARY The current LOS for parks and recreational facilities is 18.58 acres for every 1,000 residents, which was established in 2007. Since 2007 the City's population has increased from around 60,000 to approximately 97,000. The current number of parkland acres per 1,000 residents is approximately 10(the current LOS is not being met). Unlike other capital facilities/services that can be financed and/or engineered to keep up with population growth,there is a finite amount of land within the City and the Potential Annexation Areas that can be converted into parkland. Therefore,to determine the minimum number of parkland acres the City will commit to providing during the next twenty years,the number of anticipated parkland acres is divided by the anticipated population (1,183/ 140,840=0.008). This LOS does not preclude the City from exceeding 0.008 acres per capita, or from internally assessing parks and recreation facilities with a different LOS metric(e.g., quality versus quantity, type of park acreage, etc.).The recommended LOS is a minimum standard that provides a rudimentary measurement grounded in an analysis of future parkland acreage, provided by the Parks, Recreation and Natural Areas Plan, and the projected City population, provided by the Washington Office of Financial Management. RECOMMENDATION Recommend the City Council update the Capital Facilities Element by revising the level of service for parks and recreational facilities to be 0.008 acres of parkland per capita. Capital Facilities(necessary for development) Existing Level of Service Proposed Level of Service 18.58 acres/1,000 Parks and Recreational residents 0.008 acres of parkland per capita Facilities c:\users\spilat\appdata\local\microsoft\windows\temporary internet files\content.outlook\05e3cww3\issue paper- � capital facilities-parks los.doc i i ' ' . ' /� : i : ', " ,,_ , . . : , � . D.EPARTMENI'OF COMMUNITY& c'��O Y ; ; ; ` ° DQ ECONO:MIC DEVELOPMENT � � `•�. M: E M O R A N D U IVI ; DATE: - October 14;2014 TO: ; ` Cynthia Burns, Parks Commission Chair. -- Mem6ers of Renton Parks Commission FROM` Paul Hintz; Associate Planner SUBJECT: Comp. Plan Update;—Capital Facilities Element-Parks LOS � ' ISSUE . , . Per.Washington's Growth Management Act, a periodic update of Renton's Comprehensive Plan . ' is required by June of 2015: The Comprehensive Plan is a guide for growth and develppment comprised of eight elements, one'of which.being the Capital Facilities Element(CFE).:'The CFE is � ' ' intended to.provide a methodical and equitable approach to forecasting needs for capital; facilities necessary for growth over the twenty-year life ofi the Comprehensive Plan based on the. levels of service sefecte:d and consistent with the growth, densities and distribution of growth , ; anticipated in the Land Use E.lement. , _ A Gapital Facilities Element must include all public facilities and specify.whieli facilities are . determined to be "necessary for development" (in urban areas, all'facilities necessary to achieve ' urban densities must be identified as necessary for development). Facilities necessary for ; development are required to have a minimum standard (level of service (LOS)1 clearly labeled as. such. If public facilities are inedequate, local:governments mustaddress this inad.equacy. Ifthe : ° ` , . _ assessmenf identifies'a lack of adequate public facilities, counties.and cities may.:use a.variety of � strategies including, but not:limited.to,the following: • Reducing demand through demand management strategies; •. Reducing levels of service standards; • Increasing.revenue; • ' Reducing the cost of the needed faci:lities; , _ _ , ` • Reallocating or redirecting planned population and employment growth within the . . ` " jurisdiction or among jurisdictions within the urban growth area to make better use of, ' existing facilities; ' • Phasing growth'or adopting other measures to adjusf the timing of development, if - - pu6lic facilities or services are lacking in the sho'rt term for a portion of the planning` period; • Revising county=wide population forecasts within the allowable range,or revising the , countywide.employment forecast.: "f_ � . ' ..' . , . . . c:\users\spilat\appdata\local\microsoft\windows\temporary internet files\content.outlook\05e3cww3\issue paper- capital facilities-parks los.doc . . - Cynthia Burns, ParksCom��;r��r�n Chair _ Page 2 of:2 October 14, 2014 Levels of service are esfablished at the focal level; however, many service levels are subject to standards imposed by higher authorities(e.g:.,the management of stormwater is req.uired to _ adhere to Department of Ecologystandards). Where the City does have discretion,the LOS , should reflect a metric that is susfainable for the 20-year planning horizon. BACKGROUND SIJMMARY The current LOS for parks and recreational facilities is 18.58 acres for every 1,000 residents; . , which uvas established in 2007. Since 2007 the City's population has increased from around 60,000 to approximately 97,000. The currentnumber of parkland;acres per.1,000 residents is approximately 10 (the current LOS is not being met): Unlike other capital facilities/services that can.be financed and/or engineered to keep up with population gr.owth,there is a finite amount . of land within t.he City and the Potential Annexation Areas that can be converted into parkland. Therefore,to'determine the minimum numb'er of parkfand acres the City will commit to providing during the next twenty years,the number of anticipated parkland acres.is divided.by: the anticipated population (1,183/140,840=0.008). This LOS does not preclude the City from exceeding 0.008 acres per capita,or from internally � ° assessing parks and recreation facilities with a different LOS metric(e.g., quality versus quantity, type of park acreage,etc.).The recommended LOS is a minimum standard that provides a rudimentary measurement grounded in an analysis of future.parkland acreage, provided by the Parks, Recreation and Natura.I Areas Plan, and the.projected City population; provided by the Washington Office of Financial Management. RECOMMENDATION Recommend the Gity Council update ttie Capital Facilities Element by revising the level of service for parks and.recreational facilities to be 0.008 acres of parkland per capita. � � - � � CapitaljFacitit�es(n�cessary � ` _ �� ' `�� : �- �xisting L°evel�of�Ser��ce " Propo�ed Level o�Seruice � � � �.#Qr d�velopm�r�t),,�� _ :. � ; a �. _ �� ` r Parks and Recreational 18:.58 acres/1,000 Facilities residents 0,008 acres of parklan.d per capita � c:\users\spilat\appdata\local\microsoft\windows\temporary internet files\content.outlook\05e3cww3\issue paper- capital facilities-parks los.doc �- , � -------._.---...._--------__...._..._._..____..__.._.._.__....._....._....____......__......... GENERAL GOVERNMENT CAPITAL INVESTMENT PROGRAM I e o 0 I o r o e oa e j A-Acquisition,D-�Development/Redevelopment,M-Maintenance/Preservation,P-Planning,X-CrossCategory ' -- Lije ta Adjusted � Date Budget Proposed P r o j e c t e d . Project � Projects pr7oriry Type" Thru2013 2014 2025 2016 2017 2018 2019 2020 Tota! 1 Acquisition Opportunity-Coulon Park � A - 1,000 - - 1,000 . . 2 Black River Rfparian Forest D _ - � - 90 100 200 2,000 2,390 � � � �3 Maplewood Community Park� - D - - - 150 400 4,000 225 4,775 ' 4 Regis Park�Athletfc Ffeld Expansion � D 94 -508 - - 650 3,000 4,500 8,752 � � . � ' S Sp�ingbrook Trail Missing Link - ' � D � 650 .-� - - � 100 2,00� - 2,750 � 6. Sunset EIS Park � D • 1 -� 3,329 400 6,000 - - - 9,530 7 Piazza Master Plan&Redevelopment D - 300- 300� 3,500 - - 3,900 � ' ' 8 North Highlands Park Improvements � D - � � 280 � 80� - - - 360 � � 9 Liberty Park Improvements � D - 300 �1,000 - � - �- - 1,300 . � 10 Accessible Playground . � . D 1;274 � - - - - - 1,274 � - 11 Fire Station 15 � � D - 5,912 650 � 6,562 . - � � � 12 Riverview Park Bridge Reconstruction � M 6 1,167 - - - - - 1,173 � � � � �13 Coulon Park Repairs and Maintenance � .:M � 20 1,291 .� 170 65�� 760 .�150 � 50 .� � �50 3,171 � �� 14� CiYy-wideSecuritySystemUpgrades - . M ��.334 71 �� 90 � �90 90- � .90 90� 90 945 � � � 15 Irrigation Renovation,Automation and Conservation M 159 . 15 � - 250 265 265 � 15 15� 984 � - 16 parks Major Malntenance , M 1,254 600 555 -� 550 620 650 - 2,440 315� 7,014 � � �- � 17� Parking Lots and Drive Repairs � � � � M� - � 100 .150 80 � � 80 �80 80 � �80 650� � � - �18 Ball field Renovation Program: �M 71 . - 50 50� � 75 _50 - - 296 - � - -�19 Paths,Walks,Patfos and Boardwalks . �M 546' 112 � 130 . 40 - ` 40 - 868 - 20� Sporfs Court Repafrs �� , � � , M 74. .59 150 . 80 S0� 50 � 50 � S0� 563 . . � 21 HabitatEnhancement� � , - � M - � : - 25 25 - 25 � 25�� 100 ' � ' 22 Tree Mafntenance � � � M 611 .. � �261 275 � Z75 .. .310 310 . � 310 .� 310 2,662� � - � 23 Transportation Landscape Improvements - -M - - 75 75�. .150 -150 - 150 " 150 750 . .24` SrCenterKitchenRemodel . - � M� - � � - �� q0.� 920 � - - - - 960 . . 25 Museum Lobby Renovation� � � � M � 30 � - - - - - � 30 - � 26 HenryMosesAquaticCenter � � M 831 306 - 120 � 120 120 - 120 120� 120� . 1,657 � . � � . - 27 Renton Community Center Improvements M � - � - 120 � - - 120. � . � 28� City Hall lobby Remodel � � M �� - . � - � 250 250 - - - 500 . . �29: City Hall Carpet Replacement��. � �M � � - - - � �250 250 � . - - - - 500 � . � � . . '30 City Hall Roof � - � �M � - - � - , � 380� � - . - - 380 . � 31 Permit Area Reronfigutation - � �M - - 180 100 - 280 . - � � 32 Community Services Maint Shop Rehab- - - � � M. �223 .100 160 .� � 90 .- � � - - - �573 . - , - 33 Sign Shop � - . M � - - 182 -� - - - - 182 34 Leased Facilities . - � � M 1,263 - 204 � - - - - , - 1,467 . .�� 35� Downtown Wayfinding � :M lll �� 100 100- 250 � � - 621 � , � 36 Benson/Cascade Park.� � . P - - - _ � � 250 � - - � - � 250 -- � . � 37 parks,Recreation and Open Space Plan: . . � P . 213 � - . �125 - - � 338 - � � � 38 Park Master Planning . P - . . - - �90 90 90 90� 360 . � ' � 39 IntegratedPest�ManagementProgram � .P - , - . - - 100 - - - lOD � �40� Trails and Bike Master Plan � � � P 50 - � 50 � � � �41 Capital.Project Coordination� � . X .332 75 . Sl .. SS 90 . ' 9q .99 104 - 960 - � �42 Limited Term CertlfiedArborist � X � � � - - - - - . � � - 43 Limited Term Capital.Project Eoordfnator X - � � - - . - � - - � . 44�� Grant Matchfng Program .� - � X - � 211 � - - � � - - - - 211 � � RS Disaster Repairs � . , X . . - . .- . . - - .. - . .. , . . :46 20D7 KClevy Prop 2 Earmarked � ��X 653 � 459 - - - - . � - - - 1,112 - - " 47 2013 KC Proposition 1 Pa�ks Levy Fund � X - - - � � - 197 _197 . 197 . - 591 � � Total Capital Project Expenditures � � � � � 7,537 9,942 3,366 :�5�,392. 21,724� � �9,011 12,416 � 3,624. � 73,011 . � - � _ LiJe to :Es[imated . . - � � � � � - � � � � � Date - YearEnd : proposed P r o��j e c�t e d � � P�oject - � � � � Resoorces � � � Thrv2013 2014 . �2015 2016 2017 � � 2018 2019 2020 ��To[al - � � . „ , REET . .. . . �. , �. . . �. 925 2,200 ' 1,000 - 2,000 � - - - 6,125 � � ' Uti7ityTax � . � . � 351 425 325 � 325 - - � - � - 1,426 , � , . � , _ - B&O Tax/Business License Fee.- . . 400 .400 . 500 1,436 �- - - - - 2,736 � . . . Opeiating : . . . - . . 700 �� 204 ; - - � - - . . . _ 904 - . - , - Grants/Confribut(on Received .. . . - 1,245 52 2 . - . . - ��1;299 -- � � - Mi[iga[ion.Funds Received - � - _ . . 1,350 - � - - - - - 1,350 _ � Grants/Contribu[ion Anticipated . � � - � 1,067 - 14 � - - � 1,081 � � - Transfersfromotherfands � - -� - 1,206 1,272 1,300- 1,140 . - - - � - 4,918� - - � � � � Interes[Income : .� :. .� :. . - � . - - .. 7 5 ,. � - . - - '. . .�_ lZ. . .� :. . . � ' � 2014 KClevy. . . � . �197 197 197 197 . 397 197 � - 1,182 . . � � � 2007�KCIevyProp2Earmarked � � � � , 1,112 - - - 1,112 � . � � Beginning Fund Balance � � � � -2,467 4,322 - � - - - - 6,789 � � Tofal Capital Project Resources � � � 9,756 � 30,139 3,344 � 5,303 197 197 . 197 28,933 � � - - .� . � � �BolanceAvnila6le/(UnfundedNeeds) � � 2,219 : 197 :� (22) (289) (21,527) (8,814) (12,219) ��(3,624) (44,078) � . � �'. .� . . . . . . , . . . . . . . . . . . . , . . � . . ,Capitaf Investment Program-General Government 5-7 �� , i _ � � � _._• �`__ I . J GENERAL GOVERNMENT CAPITAL IN:VESTMENT PROGRAM Project Number: ' 1 / � � / � � � � � �� Imoortance Ur en Comhined ' . . __ . ... . . .. . ' . ' _ , � l Project Priority Score „ + _ , i . Priority Ranking: ��"'��° :��'��''?�'°' t =`� Projed Title: Acquisition Opportunity-Coulon Park Projed Type: Acquisition Total Anticipated Project Cost: $ 1,000 Current LOS :Growth 100% Project Description: Research and identify parcels for potential acquisition to support Coulon Park. Summary of Progres's:. � Estimnted CIP Expenditures&Resources Life to Date Yeor End . .' Proposed P r o j e c:t e d Project Thru2013 2014:. 2015 2016 2017 2018 2019 2020 Tota! Expenditures: . . PropertyAcquisition - - - 1,000 - - - 1,000 ConsultantServices - - - - - - - - Majo.r Maintenance - - - - - - - - - Construction - - - - - - - - Contribution to 1%for Art - - - - - - - - - Inspection . - _ _ _ _ _ _ _ _ Project Menagement - - - - - - - - _"r EquipmentAcquisition - - - - - - - - - Contingencies- . - - - - - - - - TotalEzpenses_ _ - - - 1,000 - - - 1,000 Resources• Use�Fee . - - - - - - _ _ REET - - - 1,000 - - - - 1,000 Fuel Tax - - - - - - - - - UtilityTax : . - . - ' - � - - eusiness License Fee and B&O Tax - - - - - - - - Bond Proceeds - - - - - - - - - _ Operating _ _ _ _ _ _ _ _ _ _ , Grants/Contribution Received . - - - - - - - - - Mitigation Funds Received - - - - - • - - ' . . - Grants/Contribution Anticipated - - - - - - - - - Mitigation FundsAnticipated . - - - - - - - - - General Fund Transfer Misc/Transfers Inte[est Income � - - - - - - - 2013 KC levy Prop 1 Used - - - - 2013 KC levy-Prop 1 Unused - - 2007 KC levy Prop.2 Unused _ - - - - - - - Beginning Fund ealance - - - � - - - - - - TotalResources - -. - 1,000 - - - 1,000 � ealance Available/(Unfunded Needs) - - - - - - - - - Estimated 'Impact on Operating Funds Life to Date Year End Proposed P r o j e:r t e d Projed Thru2013 2014 2015. 2016 . 2017 2018 2019 2020. Total Revenuelncrease/Decrease - - ' - - - - - - -. f� Expenditure lncrease/Decrease - - - - - - - - Net Operating Impact - - - - - - - - - Capifal Investment Program-General Governinent 5=8 - �� ..u. POLICY & PROCEDURE Subject: PURCHASING, BIDDING AND CONTRACTING Index: ADMINISTRATION REQUIREMENTS Number: 250-02 Effective Date Supersedes Page Staff Contact Approved By Mayor 4/1/2010 4/1/2010 1 of 17 Iwen Wang Denis Law 1.0 PURPOSE: To establish a uniform and efficient review, approval and execution policy and procedure for selection, bidding, leasing, and contracting requirements for goods, services and public works projects throughout the City. 2.0 ORGANIZATIONS AFFECTED: All departments/divisions. 3.0 REFERENCES: RCW 35.22.620; RCW 35A.40.200&210; RCW 39.04.155; RCW 39.35A.020; RCW 39.80. City of Renton Resolution No.4029. City Policy 400-12 4.0 POLICY: It is the policy of the City of Renton to utilize uniform, efficient, and competitive bidding, purchasing, quoting, Requests for Proposals (RFPs), cooperative purchasing, and Statements of Qualifications (SO4s) consistent with State law, and to ensure that all public purchases and contracts for services, equipment, materials, supplies and public works are executed and managed at the highest professional and ethical standard and to achieve the greatest attainable levels of quality and value permitted by law. The City encourages funds expended by the City,to the extent possible and practical, be reinvested in the local economy. 5.0 DEFINITIONS: I5.1 ALTERNATIVE PUBLIC WORK CONTRACTING PROCESSES: As it relates to this policy,Alternative to the Competitive Sealed Bid process includes: 1) Small Works Roster (RCW 39.04.155); 2) Limited Public Works Projects Process (RCW 39.04.155(3)); aa�-3) Performance-Based Contracts for Energy Equipment• and 4)Job Order Contractin�(RCW 39.10.420)..- v_`�°r.% CHANGE ORDER• A written amendment or modification of a contract. Includin�, but not __._� limited to contracts for construction of a Public Work usin� alternative public works processes authorized bv RCW 39.10. CONTRACT: An agreement between the City and one or more entities enforceable by law. �;.�<•�3:; CONTRACT CHECKLIST: A form required to be completed and submitted to the City Clerk _.._._____. . Division with appropriate attachments for any contract, agreement, addendum, lease, or change order. >:��,,�;". CRAFT: A"sub-unit" of a construction group such as carpenters, electricians and masons. - _ ELECTRONIC WRITTEN QUOTES: A process whereby price quotations are obtained by fax, email, or other paper or electronic format for the purpose of producing and comparing a written record of vendor quotes. I _„ ,EMERGENCY: Unforeseen circumstances beyond the control of the municipality that either a) present a real, immediate threat to the proper performance of essential functions; or b) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. IENERGY CONSERVATION EQUIPMENT AND SERVICES: Equipment and services that are expected, upon installation, to reduce the energy use or energy cost of an existing building or facility. The services associated with the equipment, materials, or supplies include, but are not limited to, design, engineering, financing, installation, project management, guarantees, operations, and maintenance. Reduction in energy use or energy cost may also include reductions in the use or cost of water, wastewater,or solid waste. RCW 39.35A.020(1) I _ GOODS AND MATERIALS: Supplies and equipment not used in connection with a Public Work including, but not limited to, office supplies, maintenance supplies (e.g. beauty bark, top soil, etc),automobiles,equipment(e.g. specialty lighting, cameras, and furniture). I _ __INTERLOCAL COOPERATIVE PURCHASES: Cooperative or joint purchases by different governmental entities established through interlocal agreements. I .- ;;,JOB ORDER CONTRACT: A contract the City has entered into pursuant to RCW 39.10.430 with a registered or licensed contractor for an indefinite quantity of work,over a fixed period of time, for the use of future negotiated, definitive work orders for public works projects. I _ _.;�_.PERFORMANCE BASED CONTRACT: A contract that provides for payment only if there are cost savings. RCW 39.35A.020(4) I _...`::=s_�._�„PROFESSIONAL SERVICES: Activities rendered by any person, other than an employee of a public or government agency, involving the presentation or delivery of professional opinion, assessment, design, or other information to the City having a primarily intellectual final prod uct. ___.-`PUBLIC WORK: All work, construction, alteration, �^�repair, demolition, or improvement, �^„^;�, �'^^^^'�+�^^ �^�'�^� ^„�^*^^,^�^, otherthan ordinary maintenance, that is executed by contract, purchase order, or any other legal agreement and that is executed at I the cost of the City, or which is by law a lien or charge on any property of the City_—(RCW "�.'�039.04.010 (4�))_The sources of the funding shall not determine the applicability of the statute, and may include, but is not limited to, such sources as those payments made through contract with insurance companies on behalf of the City. a =r�°�ORDINARY MAINTENANCE: In the context of Public Works contract and prevailing wages, is defined as work that is not performed by contractl and that is performed on a regu�arly scheduled basis not less frequently than once per year to service, check, or replace items that 1 WAC 296-127-010(7)(b)lists situations under which prevailing wages do not have to be paid. The phrase"not performed by public contract" must be in the definition of"ordinary maintenance,"when prevailing wages are at issue because cities must pay prevailing wages when contracting for services as opposed to using City force. City of Spokane v. Department of Labor and Industries. are not broken; or work not performed by contract that is not regu�arly scheduled but is ' required to maintain the asset so that repair does not become necessary and is performed by City workers. I �� PUBLIC WORK (COMPETITIVE) BID PROCESS: Formal process of securing competitive price quotes for public work projects based on a specific set of specifications by publishing a call for bid in the City's official newspaper, or a paper of general circulation most likely to bring responsive bids, at least 13 days prior to the bid opening date. The advertisement designates a specific time and place for sealed bids to be publicly opened and read by the City Clerk. The City Council awards the contract to the contractor submitting the lowest responsible bid. -_ !.:• PUBLIC WORKS PROJECT TOTAL: The costs of a separate public works project shall be the costs of all labor.�#e materials, supplies, equipment,a�-la�iefincidentals, and applicable sales taxes repuired to complete all work included in the proiect proposal +h^�., �+ r'�u c-prv�cCr � ;:_REQUEST FOR PROPOSALS (RFP): Solicitation of proposals for professional services, or equipment, materials or supplies not associated with a public work. RFP's are project specific and distinctly describe the services needed and qualifications required. I �-REQUEST FOR STATEMENT OF QUALIFICATIONS (SOQ/RFQ): Solicitation of statements of qualifications for certain project types. SOQ's are a list of general qualifications and are I typically used for routine and/or smaller projects� �� '^.,^�^^:^^ -��•* + � a.,rt�.,,,.,.�.,., fnv.r� . �*„ 5.19 SEALED BID: A document containing all required State and City documents as well as the bidder's proposal of project cost that is delivered to the City in a sealed envelope and is only to be opened at the scheduled bid opening time. 5.20 SMALL WORKS ROSTER: A list of public work contractors who have requested placement on the roster and who are properly licensed or registered to perform work in this state. 5.21 SOLE SOURCE SUPPLY: A desired product clearly limited to a single source or supply. 5.22 TAXES: All amounts and thresholds contained herein shall be inclusive of applicable sales and use taxes at the time of soliciting for bids/proposals. 5.23 WORK ORDER: An alternate method of procuring services for public works projects, through the City's job order contractor for a specific public works proiect under $350 000. A��re�ate work orders under the same Job order contract is limited to�4 million per vear �i3 �, , �4 6.0 VENDOR SELECTION PROCEDURES 6.1 Determining Cost, Selection Process, Authorization and Signing Authority: Total estimated cost includes all applicable materials, supplies, equipment, labor, and applicable sales and use tax for the entire scope of the purchase. The entire scope should include all of the City's anticipated needs at the time of solicitation. Intentionally limiting job scope to avoid the competitive contractor selection process and proper authorization is prohibited. Based on the purchase type and the total estimated cost the Purchasing Matrix in Exhibit B shall be used to identify the appropriate selection process, and required levels of authorization and signing authority. I6.2 Soliciting Quotes, RFP's, and SOQ's through Shared Vendor Lists: The City is a participant of � I the eCityGov Alliance, which allows access to a wide variety of vendor lists through its Shared I Procurement Portal, including vendors for supplies, materials, equipment, A&€Architecture � and Engineering, professional services, and public works. The eCityGov Alliance is responsible for fulfilling the advertising requirements prescribed by RCW 39.04.155. This forum should be used to identify vendors and solicit quotes when applicable. �er �'�c�.��T Th� eCityGov Alliance website can be found at www.sharedprocurementportal.com. Usernames and�asswords for individual users can be obtained through the Finance Department. When required, the City shall solicit quotations from all appropriate vendors to assure that a competitive price is established. Invitations for quotes shall include an estimate of the scope and nature of the work to be performed as well as materials and equipment to be furnished. Detailed plans and specifications need not be included in the invitation. At the time quotes are solicited, the Citv representative shall not inform a contractor of the terms or amount of any other contractor's quote for the same project. � �:� ..}......i..1 .. 1 1 / 6.2.1 Minimum Solicited Quotes: The minimum number of quotes solicited shall be dictated by the selection process identified in the Purchasing Matrix (exhibit B). Quotations may be invited from all appropriate vendors who have indicated the capability of performing the kind of work being contracted in a manner that will equitably distribute the opportunity among all appropriate vendors on the Shared Procurement Portal roster. It is likely not all vendors will respond with quotes and there is no minimum requirement for the number of quotes that are actually received prior to selecting a vendor. If the estimated cost of the work is from one hundred and fifty thousand dollars ($150,000) to three hundred thousand dollars ($300,000), and the City has not solicited quotations from all appropriate vendors on Shared Procurement Portal roster, the City must notify the remaining vendors on the appropriate roster that quotations on the work are being sought. The City has the sole option of determining whether this notice to the remaining vendors is made by: a) Publishing notice on the City's website, or if applicable, with a link posted on the eCityGov shared procurement portal; b) Sending a notice to these vendors by email based on an email address provided by these contractors to the City or eCityGov database. I 6.2.2 Record I�ee�i�zKeepin�: A written record shall be made by the City representative of each contractor's bid on the project and of any conditions imposed on the bid. Immediately after an award is made the bid quotations obtained shall be recorded, open to public inspection, and available by telephone inquiry. 6.3 Formal Sealed Bids: For a public work contract $300,000 and over or where a "Competitive Sealed Bid" is called for, a call for bids shall be published at least 13 days in advance of the bid submission deadline. The call for bid shall be e-mailed to the City Clerk and Deputy Clerk for advertisement at least two days prior to the first date of legal publication. 6.3.1 Advertisement Content: The legal advertisement for the call for bid should contain the following items: a) Title of project; b) Nature and scope of work to be performed and materials and equipment to be furnished; c) If applicable, statement of mandatory contractor criteria and notice of any supplemental criteria under RCW 39.04.350 d) Location where contract documents (plans and specifications) may be obtained or reviewed including the URL of any electronic posting; i e) Cost to obtain a set of contract documents, or instructions for downloading or printing electronic documents; � f) Time after which.bids will not be received and the location where bids are to be submitted; g) Place,date, and time set for opening of the sealed bids; h) Name and telephone number of staff contact; i) Requirements for an accompanying bid bond; and j) Statements that the City retains the right to reject any and all bids and to waive minor irregularities in the bidding process. 6.3.2 Bid Bond: For contracts of$300,000 or more, bid bonds are required to help ensure that a bid has been made in good faith and that the bidder will enter into a contract if his or her bid is accepted. RCW 35.23.352(1) provides that each bid must be accompanied by a bid proposal deposit in the form of a cashier's check, postal money order, or surety bond to the City for a sum of not less than five percent of the bid amount, including sales tax. After bids are opened and the contract is awarded to the lowest responsive responsible bidder as required by RCW 35.23.352, the bid proposal deposits or bid bonds are returned to the unsuccessful bidders.The successful bidder's bid bond or deposit is retained until the bidder enters into a contract with the municipality and furnishes a performance bond in the full amount of the contract price. If the successful bidder fails to enter into a contract with the municipality and does not provide a performance bond within ten days of being notified of the bid's acceptance,the bidder generally is required to forfeit the bid bond or deposit. 6.3.3 Public Works Contracts over$1 million: RCW 39.30.060 specifies that in order for a bid to be considered responsive,every bidder for a public works contract of over$1 million must submit (either with their bid or within one hour of the bid submittal time) the names of all subcontractors that will be used for heating, ventilation and air conditioning, plumbing, and electrical work. 6.4 Lowest Responsible Bidder: After all bids or quotes have been submitted, the contract shall be awarded to the lowest responsible bidder as defined by RCW 39.04.350(1). Formal sealed bids must be opened in public at the place, date, and time set forth in the bid proposal. The City shall award the contract for the project to the lowest responsible bidder (RCW 39.04.350) provided that, whenever there is a reason to believe that the lowest acceptable bid is not the best price obtainable or other reasons (i.e., defect or any other reason), all bids may be rejected and the City may call for new bids. 6.4.1 Determination of Responsible Bidder: A responsible bidder is defined by RCW 39.04.350 as 1) being a registered contractor, 2) having current state unified business identifier number, 3) having valid workers' compensation insurance coverage as evidenced by a valid certificate of registration from the department of Labor and Industry for bidder employees, 4)valid Employment Security number for unemployment insurance, 5) an affidavit that bidder is not disqualified from bidding as provided by statutes governing unregistered and unlicensed contractors and/or failing to pay prevailing wages per RCW 39.12.065(3) or 39.06.010., and 6) holds a state excise tax registration number. 6.4.2 Supplemental Bidder Responsibility: In addition to the standard responsible bidder • requirements, the City may develop additional criteria to determine whether the lowest bidder is responsible. Parameters for the supplemental criteria are set by RCW 39.04.350(2). The purpose of Supplemental Bidder Responsibility is to identify whether the low bidder holds the relevant experience, training, and/or certification requirements or qualifications. Criteria may include experience and other qualifications of the bidder's subcontractors, suppliers, or employees who will be performing specific work on the project. When developing supplemental criteria, project managers should ensure the supplemental criteria is deliberate, documented, defensible, and relevant to the project. The supplemental bidding criteria must be advertised in the bid documents. In addition the City must state the basis for evaluation, deadline for submitting bidder responsibility documentation, and the deadline for the appeal of any "not responsible" determination that has been made. The City shall evaluate the low bidder's submitted documentation to determine whether they meet the supplemental criteria for a responsible bidder. If the low bidder fails to submit the required supplemental criteria documentation, that bidder may be found not responsible. Determination of responsibility must be made prior to award of contract. Appendix A includes a list of Supplemental Bidder Responsibility Criteria examples. This appendix should be used as a tool only. 6.4.3 Federally Funded Projects: On projects either partially or fully funded with federal funds, bidders must provide a non-collusion and debarment affidavit. The project manager must also verify that the bidder is not debarred or suspended from federally funded programs by: 1) verifying the contractor is not on the "Lists of parties Excluded from Federal procurement or Nonprocurement Programs , 2) „ printing the verification and 3) maintaining the printed verification with original bid documents as proof of responsibility. 6.5 Evaluation of RFPs and SOQs: If the City has solicited SOQs or RFPs for the procurement of I �&€Architecture and En�ineering type services or other professional services, qualifications should be evaluated as follows: evaluation of the qualifications and performance data along with any information submitted regarding the proposed project. Following evaluation of the written proposals and other relevant information, the City may perform oral interviews with the firms rated the highest. The City shall select the firm "most highly qualified" to provide the required services. The I price or cost of the service may not be considered by the City when determining which firm is the most highly qualified. After selection, the City may negotiate a contract for the services at a price that it determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the City shall formally terminate the negotiations with that firm and attempt to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated. 6.6 Maintenance Contracts: For the purpose of fulfilling all contractor selection, procurement, and contract requirements, maintenance contracts are treated the same as �--�a�{cs ��a�esgoods, supplies and materials�. However,—AAf}maintenance contracts are subject� �eE1—#$: to prevailing wage requirements., , �e�ai+�ag� � All maintenance contracts that are procured by the City must have a written contract that clearly defines scope, time frame for job completion/contract period, and cost. To properly identify total cost the City's needs for the entire year should be considered and combined, when appropriate. The City's preference is to create annual, or even multiyear, contracts for recurring and routine maintenance services if it can achieve significant cost savings with a longer contract period. Total contract cost is determined by the aggregate value of the contract including all periods the contract entails. All maintenance services contracted each year will be required to have a fully executed contract if the services will cost more than $10,000 a year. 6J On-Call Contracts: City departments�^•+"^ ��*.�^� �..,"^'^, may solicit bids for A�-6a�4on-call Econtracted �services for small maintenance, public work proiects, and professional service contracts.=These services�^�'.��'^�' ;^+"'� ��^� can include, but are not limited to_;emergency tree removal, plumbing, electrical and housing repair. The benefit of using an on-call contract �ives the Citv flexibilitv for�etting repairs done quicklv,and reducin�administrative time spent on mana�in�verv small public works proiects. When establishin� an on-call contract, special care should be �iven to ensure all procurement and contractin� laws are followed. The Purchasin� Matrix in Exhibit B should be used to determine the appropriate solicitation method when establishin�the on-call contract. Also, refer to Exhibit B to identifv the performance bond, prevailing wa�e, and retaina�e requirements applicable to the services provided bv the on-call contract. On-call contracts must onlv be made with contractors who meet the applicable minimum requirernents established by RCW 39.04.350 and outlined in section 6.4.1 of this policv. The followin�are considerations to make when establishin�an on-call contract: .,1.,.-ri., ,�+I7.,.,.J 7.,+L... D��h-,�L.,..nA-.F.:.,L.,C..h�h:r Q 1. Identifv all of the potential small tasks that will need, or mav need completion throu�hout the duration of the contract. Do not indude tasks that are so larpe that they should be procured individuallv through a stand-alone maintenance, service or public works proiect. ' "' Parts and materials can be bid bv the vendor as cost plus a defined markua t.-�.Vendors can also bid the hourlv cost of their workers based on orevailine wa�e olus a �efined marku� 4_r`F"^" "''*^"°"'i h,"�"^+ i°"^ ;*^"�`' ^ ^a^'' ''^+^i " �The total bid should be the sum of the unit prices items times the task quantity. The vendors who bid are not guaranteed any minimum contract amount; only the maximum contract amount. �:.-`>.Consider includin� a contract clause that reserves the Citv's ri�ht to ask for a price in advance for each proiect that is estimated to exceed $2,500. I � : " , .. �, , , � , � , , » , `: <<LLThe City can select one on call vendor or several. Within the bid documents,the� Ci�can outline the expectations of how quickly the vendor� will respond_ �e—be `^"'"'�^'' „' ^„�'„�+;^^ ��+^ •,, Selecting several vendors to be on the list provides for availability of a number of firms and each City department can use the list to find a vendor to meet its timeframe and/or budget constraints. g_"'" ""'^^^'�'�^,�^�,+"�*«" These contracts should be one year in duration,a�e��with a maximum of two separate one year extensions_ �: u<<�� ..,a,,..�.- �+ " °` Prevailing wages intents must be filed qrior to the first pavment under the contract and affidavits need to be filed with the Department of Labor and Industries at least annually��^�-^^� �^"_ 6.8 Exceptions to the Competitive Selection Process 6.8.1 Interlocal Purchasing Authorized: State contracts, and other interlocal cooperative purchasing agreements may be utilized for acquisition of non-public work goods, supplies, materials, equipment, and services without going through additional processes described in this policy. 6.8.2 Purchase at Auctions: RCW 39.30.045 allows for the purchase of any supplies or equipment at auctions rather than through competitive bidding, if the items can be obtained at a competitive price. I � 6.8.3 Emergencies: In the event an emergency situation arises which necessitates a _ deviation from bidding and contracting requirements, the Mayor or his/her designee shall award, on behalf of the City, those contracts necessary to address the emergency situation. In emergency situations, RCW 39.04.280 requires that a written finding of the existence of an emergency be made and entered into the public record no later than two weeks following the award of the contract. � RCW 39.04.280 defines an emergency as "unforeseen circumstances beyond the control of the municipality that either: a) present a real, immediate threat to the proper performance of essential functions; or b) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken." 6.8.4 Sole Source: In the event a department finds it necessary to use a sole source for the acquisition of materials, supplies, equipment, or services, the department shall first submit, for approval, a rationale to the department head for contracts less than $35,000 or the Mayor for contracts in excess of$35,000. If approved�e AA�e�, the sole source acquisition may be executed subject to the «;�. Contractin� section (Section 7) and Approval and Execution section (Section 8) of this policy. I Sole source acquisition may only be used in instances where there is exclusive distributorship of product or service or if such service or product is clearly unique. A requirement for a particular proprietary item does not justify sole source procurement if there is more than one potential bidder or offeror for that item. 6.8.5 Performance-Based Contracts for Energy Conservation Equipment and Services: Cities may enter into performance-based contracts when contracting for certain water conservation services, solid waste reduction services, and energy conservation equipment and services. To acquire such equipment, services or supplies, the City need not follow a competitive bid process. Instead, the City shall announce its requirements and seeks proposals to meet those requirements. Using evaluation criteria it has established in the Request for Proposals, the City then negotiates with the person or firm that has submitted the "best proposal" according to the criteria. If the City is unable to develop a satisfactory contract with that person or firm, it may select the next best person or firm and negotiate with it until a contract can be agreed to or the selection process is terminated. 6.8.6 Job Order Contract (JOC): Small public works projects, not exceeding $350,000, may be procured by creating a work order through the City's job order contractor. The project manager shall be familiar with the terms of the contractor's price book and must be comfortable negotiating prices. The City's project manager must ensure that the contractor has identified the correct line items in the price book, and quantities, for the project. Using the JOC only offers an alternative to the procurement method of a small public works project. Each work order procured through the job order contractor is Istill bound, but not limited,to the following requirements: � �--Each work order is subject to approval per the City's authorization ' thresholds identified in the Purchasing Matrix and section 6.1 of this Ipolicy and procedure. I 1 2. The job order contractor shall pay prevailing wages, pursuant to RCW 39.12, and section 7.1 of this policy. I 3. The job order contractor shall be subject to all performance and payment bonds, pursuant to RCW 39.08,and section 7.2 of this policy. 4. Retainage shall be withheld, pursuant to RCW 60.28, and section 7.3 of this policy. 5. Each work order is still subject to compliance with sections 6.9, 7.4, and 7.5 of this policy. 6.8.7 Telecommunications and Data Processing Equipment and Software: For purchases of telecommunications and data processing equipment, the City may opt to use an RFP process for solicitation. Refer to section 6.5, Evaluation of RFPs and SOQs. 6.9 Purchases with Grant Funds: If the purchase is funded either fully or partially with grant money, the purchasing requirements stipulated in the grant award supersede the City of Renton's purchasing procedures. Unless the City's purchasing requirements are more restrictive, in which case the most restrictive requirements must be followed. I 6.10 Local Business Preference: City departments shall make their best effort to purchase goods and services from local businesses when price, availability, quality/qualification and responsibility are comparable. This preference is not applicable when prohibited by law, agreement, funding source or when the purchase is made through competitive or cooperative/interlocal purchase agreement in accordance with procedures prescribed herein. � 7.0 CONTRACTING REQUIREMENTS I � _Whenever the City enters into a service agreement (maintenance, professional service, or public work) there are several contracting requirements that must be considered. All contracts should include the total contracted amount, detailed description of work to be done, scope, and time frame requirements. In addition, the Purchasing Matrix in Exhibit B identifies three additional potential requirements: prevailing wage, payment and performance bond, and retainage. � 7_1 Prevailing Wages:The City i5 required by RCW 39.12.040 to require contractors to pay prevailing wages on all public works contracts. A "Statement of Intent to Pay Prevailing Wages", approved by L&I, must be received from a contractor before any payment is made, and an L&I certified "Affidavit of Wages Paid" must be received following final acceptance of the work. Final payment will be withheld on all contracts until the L&I certified Intent and Affidavit forms are received. � 7.1.1 Alternate Process: RCW 39.12.040 allows for an alternate process to accept combined Intent and Affidavit short forms for contracts with a value under $35,000,when a small works roster is used to solicit quotes.This process allows the contractor to submit both the "Statement of Intent to Pay Prevailing Wages" and "Affidavit of Wages Paid" directly to the City without prior L&I approval or certification. Within 30 days of receiving the contractor's Affidavit, the City must submit the Affidavit of Wages Paid to L&I for approval. If a small works roster is not I used to solicit quotes, this alternate process cannot be used. �,�_� I This alternate process will be applied to maintenance contracts that exceed $10,000, for work performed on a regular or monthly basis. If the contract covers multiple years, prevailing wage rates must be updated annually and Intents and � Affidavits must be filed no less than on an annual basis. 7.2 �3— �Performance and Payment Bonds: Performance and payment bonds are a required contract component for all public works and maintenance service contracts. Depending on the total cost and the selection process used,the retainage requirements may vary. Contracts Greater than$35,000: Performance and payment bonds for no less than 100%of the contract amount are required. IContracts $10,000 - $35,000, using small works roster: Provided the contract is procured through the small works roster, as described in section 6.2 of this policy, Performance and Payment Bonds may be waived. Contracts $10,000 - $35,000, not using small works roster: If solicitation has not occurred through the small works roster process, a payment bond for no less than 100%of the contract is required; or, at the option of the contractor, the performance and payment bond may be waived in lieu of 50% retainage. 7.3 Retainage and Claims a�ainst a Contractor: Retainage is a required contract component for all public works and maintenance service contracts, except for public improvement contracts involving the construction, alteration, repair, or improvement of any highway, road, or street funded in whole or in part by federal transportation grants. For these contracts, the City shall rely upon the contractor's performance bond for project completion and fulfillment of claims and liens. For all other contracts,the retainage requirements vary depending on the total cost and selection process used. I _Contracts Greater than $35,000: Per RCW 60.28.11, a 5% retainage will be withheld from all contractor payments for the purpose of fulfillment of claims and liens. In lieu of having retainage withheld, the contractor may submit a bond for all or any portion of the contract retainage in a form acceptable to the public body and from a bonding company meeting standards established by the public body. IContracts $10,000 - $35,000, using small works roster: Retainage may be waived if the contractor is selected through the small works roster process, as outlined in section 6.2 of this policy. IContracts $10,000 - $35,000, not using small works roster: A 50% retainage will be withheld from all contractor payments for the purpose of completion of projects and fulfillment of claims and liens. IAll claims filed against a contractor's retainage and/or performance bond on a public work project shall be submitted to the City Clerk Division and filed within 45 days of final project closeout. Copies will be forwarded to the project manager, risk manager, and City attorney. The original will be forwarded to the Accounts Payable Division of the Finance Department. The closeout provisions in section 7.5 of this policy must be fulfilled within 60 days of project Icompletion so retainage can be released. Cha ge Orders, ^�^��'�^^+�and Addenda: A change order, a supplement, an amendment, or an addendum is any alteration to an existing contract or agreement. 7.4 I �geChan�e orders and addendum may occur during a project in progress that is � consistent with the initial scope, quantities, specifications, or contracting period upon which the contract was awarded. New bids are not required when unforeseen extra work becomes necessary under a valid preexisting contract. However, when change in scope and purposes deviates substantially from the original plans as to constitute a new undertaking, such change shall be reviewed by the City Attorney in consultation with the contracting department to determine if it constitutes a separate project and requires a new selection and contract process. �"""" ^"'^"` ^' „"'^^�' + `� When the cumulative value of addendum or chan�e orders exceeds the higher of $100,000 or 10% of the initial contract award amount, the addenda or chan�e order should be reported to the City Council as information only within 90 days of their execution by Department Head or designee as described in section 8.1.4. 7.5b Project Closeout: All public work contracts must be authorized and approved for final completion by the authority that originally approved the contract (i.e. contracts less than $35,000 will require a department head signature for final closeout). For projects requiring Council authorization the project manager will present the final completion to Council for approval. 1. Once the project has been authorized for final completion, the project manager will issue the Notice of Completion and send to Accounts Payable (A/P). A/P will send the Notice of Completion to Department of Revenue, Department of Labor & Industries, and the Employment Security Department to start the process of retainage release.A/P will also review the project file to ensure that all the affidavits of prevailing wages have been filed by the primary contractor and all the sub-contractors. If there are any outstanding claims against the bond, A/P will contact the project manager to get those claims cleared up prior to release of retainage. 2. Once A/P receives all notifications of compliance from Department of Revenue, Department of Labor & Industries and the Employment Security Department, and all claims against the bond have been cleared, a final email will be sent to the project manager verifying the job is complete and ready to release the retainage. Final pay estimates can be paid to the contractor prior to council approval, but retainage will not be released until project closeout is complete and any claims against the retainage have been settled. However,this process must be complete within 60 days of project completion. 8.0 APPROVAL AND EXECUTION OF CONTRACTS AND AGREEMENTS: 8.1 Council Approval of Contracts 8,3�--Cost Threshold: All contracts and agreements that exceed $100,000 or public works contracts that exceed $150,000, svher� �h ^*��+ ^� } * +h C�nn nqn.,,-�noi i,,,ti• �, b r � f Fti 'b' i + + - *, require Council Y approval prior to execution. Public Work Contracts: Following bid opening and tabulation, an agenda bill will be prepared by the City Clerk. The project manager shall prepare a memo to the City Council recommending award of the project contract to the lowest, responsible bidder and identifying the funding source. ��E6r"r�FdC�E6�F}�FRg2f�"��ccnTca�'�p��'�vp��n'uc�c-�v��'+m�—vcpv'rcrrrcri*i--�Tca'�iv cvvc�-r'� . The memo will be submitted to the City Clerk to accompany the agenda bill and the bid tabulation. If all three of the following criteria are met, the project will be placed on the Council's consent agenda for a recommended action of "Council concur": 1. The lowest responsible bid is within the project budget; 2. More than one bid was received; and 3. The bids contained no significant irregularities If one of more of these criteria are not met, the bid award will be referred to the appropriate Council committee for review and recommendation. All bid packages, including date-stamped envelopes, shall be returned to the City Clerk Division for archiving. I " a =; _ Non-Public Work Contracts: Non-public works contracts $100,000 and over shall be placed on the Council consent agenda with recommended action of referral to the appropriate Council committee, unless the purchase is for routine or reoccurring goods or services, in which case it may be placed on the Council consent agenda with the recommended action of"Council concur." If the contract or purchase is through an interlocal agreement that has not been previously approved by the City Council, the interlocal agreement requires adoption of a resolution. I `' _, ,___,__Change Orders, ^^�^^-'^�^^�� and Addenda: Any eligible �er� addenda or change order with a cost in excess of $100,000 or 10% of the original contract (whichever is greater), shall be placed on the consent agenda with the recommended action of "Council concur" within 90 davs of execution bv the Department Head '+�when the following conditions are met: I 1. The cost of the chan�e order or ��^^��addenda does not exceed the budgeted amount originally approved for the contract, including previously approved addenda; 2. The line item has been budgeted and does not exceed the budgeted amount; 3. A description of the project is attached; and 4. Background information on the contract, including date of Council approval of the original contract, is included. I If one or more of the conditions listed above are not met, the ^^^^^�rchan�e order or addenda will be referred to the appropriate Council committee for review and recommendation. ^^,^^�'^�^^*� Chan�e orders and addendum shall be executed by both parties before the contract period of the performance ends and before the contractor begins work as authorized by the amendment. . " Exceptions that apply to all contracts: The following exceptions require Council review: 1. The line item exceeds the amount budgeted or is not budgeted, in which case it will require referral to appropriate Council committee. 2. The contract or purchase is through an interlocai agreement that has not been approved by the City Council and requires adoption of a resolution. 8.2 Execution of Contracts 8.2.1 Transmittal and Approvals Required: All City contracts and contract change orders, amendments, addendum, supplements, regardless of signature authority, will be submitted to the City Clerk Division accompanied by a completed contract checklist form (available through the City Clerk and on the intranet). Staff is responsible for completion and attachment of all applicable requirements as indicated on the contract checklist. Whenever possible, the original contracts should be signed first by the contractor, consultant or governmental agency entering into the contract before being submitted to the City Clerk for execution by the Mayor. 8.2.2 Signing Authority: All contracts $35,000 and over, including amendment shall be approved by the Mayor. The Mayor may delegate the authority to execute contracts and agreements whose value is less than $100,000, or $150,000 for public works contracts to Department Heads. Following execution, the City Clerk Division will return one or more original contracts to the department to transmit to the contractor, consultant or agency. One original contract will be retained by the City Clerk Division. 8.2.3 Indexing and Archiving: All City contracts will be assigned a CAG (Contract Agreement) number, indexed and archived by the City Clerk Division in accordance with the State records retention schedule. 8.3 Informational Report The City Clerk Division shall maintain a contract log and provide Council with quarterly reports on all new contracts executed by the City during the past quarter that are $50,000 or more in value. . I EXHIBIT A Sample of Supplemental Bidder Responsibility Criteria Supplemental criteria can vary from contract to contract. Project managers should keep in mind that not all criteria are applicable to all projects and some criteria will require customization for a specific project. When developing supplemental criteria the project manager should ensure the criteria are 1) relevant to the specific project, 2) necessary, and 3) clear and specific. Genera/and subjective language should not be used. The following are some examples that are generally relevant to most contracts. More specific criterion may be developed for each contract. 1. Criterion: The Bidder shall not owe delinquent state taxes to the Washington State Department of Revenue in the past three years. Documentation:The Bidder shall not be listed on the Washington State Department of Revenue's "Delinquent Taxpayer List" on State website. 2. Criterion: The Bidder shall not currently be debarred or suspended by the Federal Government. Documentation: The Bidder shall not be listed as a current debarred or suspended bidder on the U.S. General Administration's "Excluded Parties List System" on the GA website. 3. Criterion: The Bidder shall not have been convicted of a crime involving bidding on a public works contract within five years from the bid submittal deadline. Documentation: The Bidder shall sign a statement (on a form to be provided by the City) that the Bidder has not been convicted of a crime involving bidding on a public works contract.The City may also use independent sources of information to demonstrate whether the Bidder is in compliance with the criterion. 4. Criterion: The Bidder shall not have had any public works contract terminated for cause by a government agency during the five year period immediately preceding the bid submittal deadline for this project. Documentation: The Bidder shall sign a statement (on a form to be provided by the City) that the Bidder has not had any public works contract terminated for cause by a government agency during the five year period immediately preceding the bid submittal deadline for this project. The City may also use independent sources of information to demonstrate whether the Bidder is in compliance with this criterion. 5. Criterion: The Bidder shall not have lawsuits with judgments entered against the Bidder within five years of the bid submittal date. Documentation: The Bidder shall submit a list of lawsuits with judgments entered against the Bidder within five years of the bid submittal date, along with a written explanation of the circumstances surrounding each such lawsuit. 6. Criterion: The Bidder shall not have a record of prevailing wage complaints filed against it within five years of the bid submittal date that demonstrates a pattern of failing to pay workers prevailing wages. 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',,._ . . ..; . . . . ...... �►. . , ,t .,;:� .. .. ••��f'�.�'i� • ;�i n'��'�� t= •`:. �� •�.� �it«' =�k; y • ..J..-,..- s� ..,,,:� Opening Night, Friday, December 5 6:15-7:30 p.m. Holiday Entertainment Gene Coulon Memorial Beach Park 7 p.m. Official Lighting by Mayor Denis Law 1201 Lake Washington Blvd. N 7:30 p.m. Rainer Yacht Club's"Parade of Boats" j 8:20 p.m. Argosy Christmas Shi�S - . City of Seafood Bar , ��-i� `/��O� • „�` ,�� sou�vQ "., � ENERGV For more information visit rentonwa.gav or call 425-430-6600 � � : , �;r .,e �::� �. i�. � ;. � ��:. s^^ `� ��.-: ,5T`The Joy of Giving Trees .�:��__� � � �,�.. . s„ � "Giving Trees"will be on display . .� � �� ' �`,� t: '`� ''m . with an el ift ta s at Renton . .. � �� { � �� g g g . �- ��y c ,� �City Ha11, 1055 S.Grady Way and . , �_ . � '� , ��:'�.:#he Renton Community Center, ;. . .. . � � : �,� "�. SE Maple Valley Highway, ;• . �. � .' • � - 'ng Navember 20. ' '� • , . . � , . 4s� wiD benefit low income#amilies � �� • . . . , � '�X' 'the Renton area.Donations to the �� ' ' � �� . ��ift of Play Recreation Scholarship ..-� s t �ra��, - . � . 4:`��+p� � �� • __ � �,,fund will assist low income seniors, _ ' ' ��- � � y�ut�a�nd people�rith.�lisabilities • - . • ,� . ,� . _ . :. - :. o. ,� �_�. ,�� vith re�i�trafi�n fe�.For nnore � �' ` " mfor �� ' ` �`. � � � �� w,v ' -. �;s�'�� t �t ',�,� ,�r,,� �;�:; .i.�s�'�'`. Tn��is� . i � � ` . A publication of the City of Renton ,� ,�N K' � + i � � �.:,� . �... � ♦ Holiday Tree Lighting Downtown Holiday at The Landing Celebration & Tree Lighfing Saturday Nov 22 • 5-8 p.m. Saturday Dec 6 • 3-7 p.m. • Live Reindeer and Train Rides • Roasted Chestnuts Holiday Music 3-5 p.m. • Sing Holiday Music (5 3rd St between Burnett& Main Ave Sj Benefits Friends of Renton Schools • Tree lighting 5 p.m. For more information:thelandingrenton.com (Piazza Park, S 3rd St& Burnett Ave S) . ��.- For more information: PiazzaRenton.com .�� , � ' Santa's House , :_ . � Fridays-Saturdays � Dec 12-20 � Fridays 5-7 p.m./Saturdays 1-4 p.m. • • . : . , . . r y Piazza Park, S 3rd St. & Burnett Ave S ` �' `` For more information:email farnhama@FSBNW.com . . . °. � • . � ' � • 4i; �' or ca11206-914-0198 Sponsored by: Downtown eusinesses � � . , - � -----——__-- -.__ --_._.__— . . . � � . - . . . � � • . • � ' �' 1 �� , � �: 1� � � • � 1 1 1 �!�„ , `��M r��y�: 9»�lt`' �11 As � - � r � � • • K9 Candy Cane SK �� , � �a Holiday Music Fu n Ru n & Wa I k � Renton City Concert Band Winter Concert Sunday Dec 7 • 9:15 a.m. ��.��m Sunday Dec 14 • 2 p.m. ,,_: . Renton IKEA Performin Art Center 400 5 2nd St. Renton Community Center r � ? g , 1715 SE Maple Valley Hwy � ` �, ` � Tickets: Call 425-430-6700 or at the door To register:Signmeup.com/103245 .- RentOfl YOUth $�/YYIp�'1011�/ �1"C�'le5tY8 Co-sponsored by: - � "`�1 �� Sunday Dec 14 • 3 p.m. �°�,s FIRST SAVINGS BANK ` �a r c o T h e a t r e, 1 7 1 7 S E M a p l e V a l l ey H wy N 0 R T H W E S T VISTA VENDING Tickets: Call 425-430-6700 or at the door �� American Sign Language(A5L)interpreter available upon request. For assistance with anyofthese programs,please call two weeks in advance:711(TDD)or425-430-6700. � � • � � � � � ♦ � , • , � � � � , � Participate with or without your dog at the K9 8:00 a.m. Race day registration, � � . Candy Cane Fun Run/Walk on Sunday, December timing chip and packet pick up � 7. The beautiful course is flat and on the paved Cedar River Trail.The event starts and ends at the in Renton Community Center Results will be posted on wall near awards table, Renton Community Center.A portion of the race gym. Awards will be given to the top three runners in fee supports the Cedar River pog Park. 9:00 a.m. Registration ends each category,you MUST be present they will not 9:00 a.m. First call to start line be mailed or held for pick-up. Following the race, � join other racers and their pets for a picture with . � 9:15 a.m. Start of race Santa, one photo per registered participant only. Pet friendly vendors may be on site with special Registration is $33 and includes a hooded sweat- 10:15 a.m. Results and awards treats for your pet. Complimentary refreshments irt. Day of race registration is$40 with NO will be provided. �oded sweatshirt. Registration deadline to receive a hooded sweatshirt is 11:00 a.m.on December 1, 1 � � � � � • NOexceptions. Fee includes Washington State � � � � � Sales Tax. Register online at � . ' � • h s: ,� www.signmeup.com/103245 � A ^ r If you have pre-registered,you may pick up your race packet on Saturday, December 6 `' ` �I' between the hours of 9:00 a.m. and 4:00 p.m. For more information, �, at the Renton Community Center. call the Renton Community Center . 425-430-6700 �f' " � • � � � r� . . � � � � � �� , Directions: , �-� � '�' Southbound I-405, Exit 4, Sunset Blvd./Enumclaw. All dogs should be current on vaccinations. Northbound I-405,Exit 4,Maple Valley/Enumclaw. ��'VN Q N Q ` �(� Go east on Maple Valley Highway 1/8 mile. No female dogs in heat. � ��.,U v�Wd' • No dogs un der six mont hs o f age. -- The Renton Community Center is located at 1715 • No aggressive dogs. SE Maple Valley Highway, Renton,WA 98057. • Dogs must be on leash no more than 7 feet in �� length. '_' • No more than two dogs per person. � � � � � � � • Recreational walkers/runners are non-compet- In case of snow or ice, please call the itive and will not be timed if finishing after 45 Inclement Weather line at 425-430-6719. minutes. Please bring a can of pet food to be donated to the Seattle Humane Society for Seattle/King County. Space is Limited! �••� �°�� THc 'rii1MANE SOCIETY � f'1Y. 1...."If�NI!It� ��lt)IIiT RegiA+�r Now! O r a M � :,' . t� . � � w � � � � � • � � t�Y.�, ; /, oQZo � �':�� ' p�jZ �o � .��., ,_ °1 �;y � "" �,�'' 4�`��e�y� e � � a W � .,i.�,i'a, '.�" ,i:,- ��.,� � d � � W � �w t'� �% ' Cn d �� _ '� dU�l � �- - � � '�� ` Ra es :`,` �2 255 '' Pr ,�r +f / I na � � � � �3^ ` _ � ��5 3"�� R�y �e: " r , ��> ; ��;' � f , ��;, , _ . , � ,� � �„ �� ,��. � � -� , , � � ' ,.��:_. �� . i'�`�� . .. ''t ?! ' _ q z � � M ��;� ; . !�� "�*. '�'� �. �rh � �� « ° ty BuD� _> � , _ .. ,� � �, : �� - v .� , � � � . , � - - --� � ,� _ � = ., �. , __ . .,.. µ� 1 .^�' , a � �'� a�n � �' . .lt J R ,y ..,� V'.' , r "3-. �'� A� �.� - ,� �-:, '�_'' .� � , ;��, �.��.��: w'�� _wl��. - �, '� .s�� . G'�'�# .�;,- ,, , • . � - - • - Special thanks to our sponsors: • • �� . .""—� Y O � . � � �-, � ►-� i f'1-}y�, -)� � _ _ • BuDu � � • - � � • RACING �'NT� � � �, � ��'� � z FIRST SAVINGS BANK ' � �- NORTHWEST V�w�':� � � � .3 � � � �' rn � � � Q tialanced athlete �� c N c VISTA VENDING � � � � . • N I� N OC r-1 � CITY OF RENTON BOARD OF PARK COMMISSIONERS SIGN-IN SHEET DATE: October 14, 2014 Do you wish to Name Address City/Zip Phone speak? PLEASE PRINT Yes No ��,�1-,.�;;ti't �(�v.� �y l�.-�� ¢� ��=�`��-� ¢L�L =�Z�, _ � .. ��,`�—;Z:;:�;� f.l i;�' h:�LC.0 �°`�