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CITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, June 7, 2021
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely
through Zoom. Audience comments will be accommodated through Zoom, but the public is
requested to sign up for such testimony by calling 425-430-6501 or emailing
cityclerk@rentonwa.gov or jsubia@rentonwa.gov by 10 a.m. on the day of the meeting. The
public may also submit comments in writing to cityclerk@rentonwa.gov by 5 p.m. on the day
of the meeting.
For those wishing to attend by Zoom, please (1) click this link:
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or
copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253-
215-8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 10 a.m.
on the day of the meeting to request an invite with a link to the meeting.
Those providing audience comments will be limited to 5 minutes each speaker unless an
exception is granted by the Council. Attendees will be muted and not audible to the Council
except during times they are designated to speak. Advance instructions for how to address
the Council will be provided to those who sign up in advance to speak and again during the
meeting.
1. CALL TO ORDER
2. ROLL CALL
3. PROCLAMATION
a) National Gun Violence Awareness Day - June 4, 2021
b) LGBTQIA+ Pride Month - June 2021
4. PUBLIC HEARING
a) Interim Zoning Controls - Extend and Amend Economic Recovery Revocable Permits and
Signs
5. ADMINISTRATIVE REPORT
a) Administrative Report
6. AUDIENCE COMMENTS
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
7. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of May 24, 2021.
Council Concur
b) AB - 2871 Mayor Pavone reappoints Marlene Winter and Timothy Searing to the Parks
Commission with terms expiring June 1, 2025.
Council Concur
c) AB - 2877 Administrative Services Department recommends execution of the Audit
Engagement Letter, with the Washington State Auditor's Office (SAO), in the amount of
$131,000 plus any necessary travel and related costs, for the purpose of performing a
Financial Statement Audit, a Federal Single Audit, and an Accountability Audit as required
per applicable state and federal laws.
Council Concur
d) AB - 2868 Community & Economic Development Department requests authorization to
execute the "Agreement and Acknowledgement" and "Permitted Facilities Agreement"
between the City of Renton and Pulte Homes of Washington, Inc. (Developer) and
Olympic Pipe Line Company, LLC (Olympic) to construct improvements that will service
the City-permitted Forest Terrace Subdivision that crosses an existing Olympic Pipe Line
Easement.
Refer to Utilities Committee
e) AB - 2870 Community Services Department recommends approval of the WSDA Relief
and Recovery Grant, with the Washington State Department of Agriculture (WSDA), in
order to accept $20,000 in non-matching grant funds, for the 2021 Farmers Market.
Council Concur
f) AB - 2874 Community Services Department requests authorization to waive the park
rental fee of $85 for the Renton ParkRun 5k running program.
Refer to Finance Committee
g) AB - 2876 Community Services Department recommends executing the Letter of
Agreement, with King County's Department of Community and Human Services, in order
to accept $25,000 in non-matching grant funds, to support Communities in Schools
Renton-Tukwila and the Sustainable Renton programs.
Council Concur
h) AB - 2873 Public Works Airport Division recommends executing the Local Agency
Agreement, with the Federal Aviation Administration, for the obligation of $57,162 in
Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) funds, to
support airport operations and contract tower operational expenses.
Refer to Finance Committee
i) AB - 2875 Public Works Airport Division recommends executing the Washington Airport
Management Association (WAMA) Internship Grant, with WAMA, in order to accept
$1,000 in grant funds, to be used to cover a portion of the Airport intern's salary.
Refer to Finance Committee
j) AB - 2867 Public Works Airport Division recommends adoption of a resolution that adopts
the Renton Airport Advisory Committee bylaws.
Refer to Transportation (Aviation) Committee
k) AB - 2864 Public Works Utility Systems Division recommends approval of the Community
Services Agreement 6218 EHS with Public Health Seattle and King County, in order to
accept $112,349.68 in non-matching grant funds, for the 2021-2022 Local Hazardous
Waste Management Program.
Refer to Finance Committee
8. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Community Services Committee: Codd Mural Project at Liberty Park
9. LEGISLATION
Ordinance for first reading and advancement to second and final reading:
a) Ordinance No. 6018: Extend and Amend Economic Recovery Permits and Signs (See Item
4.a)
10. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
11. EXECUTIVE SESSION
a) To discuss with legal counsel matters of pending litigation pursuant to RCW
42.30.110.(1)(i) for approximately 45 minutes.
12. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
6:00 p.m. - MEETING REMOTELY
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
ArmondoPavoneMayorProc(amationWfiereas,everyday,morethan100Americansarekilledbygunviolence,alongsidemorethan230whoareshotandwounded;andWfiereas,onaveragetherearemorethan13,000gunhomicideseveryyearwithAmericans25timesmorelikelytodiebygunhomicidethanpeopleinotherhigh-incomecountries;andWñereas,WashingtonStatehas781gundeathseveryyear,witharateof10.2deathsper100,000people,andthe40thhighestrateofgundeathsintheUS;andWhereas,gunhomicidesandassaultsareconcentratedincities,andbecauseofthis,citiesacrossthenation,includingRenton,areworkingtoendthesenselessviolencewithevidence-basedsolutions;andWfiereas,supportfortheSecondAmendmentrightsoflaw-abidingcitizensgoeshand-in-handwithkeepinggunsawayfrompeoplewithdangeroushistories;andWfiereas,mayorsandlawenforcementofficersrecognizetheimportanceofpublicsafety,aremostfamiliarwithlocalcriminalactivityandhowtoaddressit,andarebestpositionedtounderstandhowtokeeptheirresidentssafe;andWhereas,gunviolencepreventionismoreimportantthaneverastheCOVID-19pandemiccontinuestoexacerbategunviolenceaftermorethanayearofincreasedgunsales,increasedcallstosuicideanddomesticviolencehotlines,andanincreaseincitygunviolence;andWhereas,peopleacrosstheUnitedStateswillrecognizeNationalGunViolenceAwarenessDayandwearorangeintributetoHadiyaPendleton,whowastragicallyshotandkilledatage15in2013,andalsohonorothervictimsofgunviolence,andthelovedonesofthosevictims;andWhereas,werenewourcommitmenttoreducegunviolenceandpledgetodoallwecantokeepfirearmsoutofthewronghands,andencourageresponsiblegunownershiptohelpkeepourchildrensafe;q4fow,therefore,I,ArmondoPavone,MayoroftheCityofRenton,doherebyproclaimJune4,2021tobeWationatgun‘Viotencei2lwarenessQJayintheCityofRenton,andIencourageallresidentstosupporteffortstopreventthetragiceffectsofgunviolenceandtohonorandvaluehumanlives.InwitnesswhereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis7thdayofJune,2021.Armdoavone,MayorCityofton,Washington7RentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.gvAGENDA ITEM #3. a)
ArmondoPavoneMayorWfiereas,themonthofJunewasdesignatedPrideMonthtohonortheStonewallRiots,andisgenerallyrecognizedasthecatalystoftheLesbian,Gay,Bisexual,Transgender,Queer,Intersex,andAsexual(LGBTQIA+)rightsmovement;andWhereas,WashingtonstateandKingCountyhaveledthenationinprotectingthecivilrightsofourlesbian,gay,bisexual,transgender,queer,intersex,andasexualneighbors,coworkers,friends,andfamilymembers;andWhereas,whilefurtherprogressisneeded,itisimportanttorecognizeandcelebratethesubstantialgainsthathavebeenachieved;andWhereas,theCityofRenton,inpartnershipandcommunicationwithresidents,businesses,andschools,isdedicatedtobuildinganinclusivecitywithopportunitiesforall;andWhereas,lesbian,gay,bisexual,transgender,queer,intersex,andasexualresidentscontributetotheculturalfabricofourcommunity,anddonatetheirtime,talent,laborandfinancialresourcestovariouscommunityorganizations;andWhereas,insolidaritywiththeLGBTQIA+community,theprideflagwillappearatRentonCityHallfromJune1-7,2021;9’Iow,therefore,I,ArmondoPavone,MayoroftheCityofRenton,doherebyproclaimJune2021tobeLgB1QIA+Pnde!7ViontfiintheCityofRenton,andIencourageallcitizenstojoinmeinthisspecialobservanceandrecognizethenumerouscontributionsofLGBTQIA+individualsinthecity.Inwitnesswhereof,IhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis7thdayofJune,2021.Arndoavone,MayorCityoeton,WashingtonProctamationRentonCityHaIl,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. b)
PUBLIC HEARING FOR EXTENDING INTERIM ZONING
CONTROLS FOR ECONOMIC RECOVERY:
Renton City Council
June 7, 2021
Presented by: Brittany Gillia, Assistant Planner
425-430-7246
bgillia@rentonwa.gov AGENDA ITEM #4. a)
BACKGROUND
Emergency Ordinance 5974 was adopted on July 13, 2020
Established interim zoning control to temporarily allow:
•“Economic Recovery Right-of-Way Use Permits”; and
•“Economic Recovery Signs”
Ord. 5974 was extended via Ord. 5997 on December 7, 2021
AGENDA ITEM #4. a)
BACKGROUND
Ord. 5997 extended the allowance of:
•“Economic Recovery Right-of-Way Use Permits”; and
•“Economic Recovery Signs”
“Economic Recovery Right-of-Way Use Permits” were extended until the
City entered Phase 4 of the Governor’s Safe Start Plan or June 7, 2021,
whichever occurred first;
If Ord. 5997 is not extended it is set to expire today, June 7, 2021.AGENDA ITEM #4. a)
BACKGROUND
Ordinance 5997 introduced the following:
A statement that parklets that are “pre-fabricated and engineered” as well
as parklets without structural components are within the scope of
Economic Recovery Revocable Right-of-Way Permits
Required Temporary Use Permits for businesses who wish to temporarily
expand their operations into an adjacent tenant space are temporarily
waived
AGENDA ITEM #4. a)
BACKGROUND
Ordinance 5997 further introduced the following:
A limited number of short-term parking stalls were established for
curbside pick-up or to go orders within the Center Downtown (CD) zone
City Center Parking Garage fees are waived for parking periods up to 10
hours
AGENDA ITEM #4. a)
PROPOSED EXTENSION
Interim zoning controls are proposed to be extended until December 7,
2021
“Economic Recovery Right-of-Way Use Permits” are proposed to be
available until December 7, 2021
“Economic Recovery Right-of-Way Use Permits” that were issued as part of
Ord. 5974 and/or Ord. 5997 and remain valid through June 7, 2021 are
proposed to be extended to coincide with the new expiration period
AGENDA ITEM #4. a)
BACKGROUND
The ordinance states:
The ongoing presence of the COVID-19 pandemic is affecting businesses; and
The Governor issued the “Healthy Washington-Roadmap to Recovery”
proclamation that replaced the Safe Start –Stay Healthy proclamation
eliminating reference to a Phase 4 re-opening plan; and
There is a continued need for economic recovery mitigation measures to assist
businesses.AGENDA ITEM #4. a)
Staff Contact:
Brittany Gillia, Assistant Planner
425-430-7246
bgillia@rentonwa.gov
NEXT STEPS
Tonight:Accept public testimony regarding the proposed extension of
interim zoning controls, with first and second reading, to be effective
immediately upon adoption
December 7, 2021: Ordinance sunsets and all Economic Recovery
business expansions and signage must be removed
Contact Brittany Gillia at bgillia@rentonwa.gov or via the Business
Assistance Hotline at (206)503-1742 to schedule a 30-minute
planning session for permit applications
AGENDA ITEM #4. a)
Staff Contact:
Brittany Gillia, Assistant Planner
425-430-7246
bgillia@rentonwa.gov
QUESTIONS?AGENDA ITEM #4. a)
EXECUTIVE DEPARTMENT
M E M O R A N D U M
DATE: June 7, 2021
TO: Randy Corman, Council President
Members of Renton City Council
FROM: Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT: Administrative Report
• June 6 was Secure Your Load Day. Each year across the country, there are hundreds
of deaths and thousands of injuries as a result of unsecured loads. Throughout the
month of June, in recognition of Secure Your Load Day, the Renton Police
Department will be doing enforcement emphasis on those vehicle operators that fail
to secure their loads. We would like to remind people to use heavy duty tarps, nets,
and rope to tie down objects, don't overload your vehicle, and double check to make
sure your load is secure before driving.
• The Renton History Museum is hosting a new traveling exhibit from the Prichard
Gallery at the University of Idaho titled Facing the Inferno: The Wildfire Photography
of Kari Greer. The exhibit features over 60 dramatic photographs of wildfire and
smoke jumpers in Washington, Idaho, Montana, California, Oregon, and New
Mexico, taken by the official photographer for the National Interagency Fire Center
in Boise, ID. These photographs powerfully convey the unique situation we find
ourselves in today: because of global warming, fire seasons and their destruction
now stretch to seven months or longer in some parts of the country. The exhibit
opened on June 4 and will be on display through July 30. The Renton History
Museum is located at 235 Mill Avenue South and museum hours are Wednesday to
Friday, 10 a.m. to 4 p.m. Check the Museum’s Facebook page or website for more
information.
• The Public Works Department partnered with Republic Services and Styro Recycle to
host the first of three mini-recycle events on Saturday, May 15. This event served
415 households and collected over 16 tons of scrap metal and Styrofoam,
amounting to landfill diversion of 80 pounds of material per household. In addition
to collecting material, over three barrels of food were collected to support the
Renton Salvation Army Food Bank.
The next mini-recycle event is scheduled for June 12 from 10 a.m. to 2 p.m. at
Renton Technical College. Cardboard, automotive tires, and mattresses (for a fee)
will be collected. For more information, visit rentonwa.gov/recycleevents.
AGENDA ITEM #5. a)
Randy Corman, Council President
Members of Renton City Council
Page 2 of 3
June 7, 2021
• Update from the Parks and Trails Division:
• Swim beaches at Gene Coulon Memorial Beach Park and Kennydale Beach Park
will have lifeguards in attendance starting Saturday, June 26 through Labor Day
in September. For your safety:
o Never swim alone and always swim with water watchers present.
o Wear a U.S. Coast Guard-approved life jacket appropriate for your weight
and size and the water activity.
o Always wear a life jacket while boating, regardless of swimming skill.
o Swim sober.
• Boat launch permits are for launching at Coulon Park can be purchased online at
rentonwa.gov/boatlaunch, or call 425-430-6700 and press 8.
• For updated information, see rentonwa.gov/parks or contact Community
Services at 425-430-6600.
• Information about preventative street maintenance, traffic impact projects, and
road closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open. Preventative street maintenance, traffic impact projects, and road
closures will be at the following locations:
Tuesday, June 8 through Thursday, June 10, 7:00 a.m. to 4:00 p.m.
Maintenance crews will be conducting asphalt repairs along Talbot Road South
between South Carr Road and South 55th Street (Snake Hill). Flaggers will be on
site to manage traffic flow.
Ongoing Trail Closure through Summer 2021. Ripley Lane North Trail closure
just north of the VMAC and the trailhead going north in support the WSDOT I-
405 Renton to Bellevue Widening and Express Toll Lanes Project. Questions may
be directed to Justin Johnson at 425-902-7172.
Williams Avenue South and Wells Avenue South Conversion Project. Impacts
to traffic will continue throughout this area between South 2nd Street and South
3rd Street. Please visit the project webpage at https://rentonwa.gov/ww for
more information.
Downtown Utility Improvement Project. The Downtown Utility Improvement
Project requires several roadway closures and detours between now and project
AGENDA ITEM #5. a)
Randy Corman, Council President
Members of Renton City Council
Page 3 of 3
June 7, 2021
completion in 2022. For more information on current upcoming road closures
and traffic impacts or to sign up for email or text alerts, visit the project website
at https://rentonwa.gov/duip.
AGENDA ITEM #5. a)
May 24, 2021 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES - City Council Regular Meeting
7:00 PM - Monday, May 24, 2021
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Angelina Benedetti, Council Position No. 2
Valerie O'Halloran, Council Position No. 3
Ryan McIrvin, Council Position No. 4
Ed Prince, Council Position No. 5
Kim-Khánh Vǎn, Council Position No. 7
(All councilmembers attended remotely)
Councilmembers Absent:
Ruth Pérez, Council Position No. 6
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL EXCUSE ABSENT
COUNCILMEMBER RUTH PÉREZ. CARRIED.
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
Alex Tuttle, Assistant City Attorney
Jason Seth, City Clerk
Judith Subia, Council Liaison
Preeti Shridhar, Deputy Public Affairs Administrator
Chip Vincent, Community & Economic Development Administrator
Martin Pastucha, Public Works Administrator
Kari Roller, Interim Administrative Services Administrator
Ellen Bradley-Mak, Human Resources and Risk Management Administrator
Kelly Beymer, Community Services Administrator
Vanessa Dolbee, Planning Director
Ron Straka, Public Works Utility Systems Director
Kim Gilman, HR Labor Manager
AGENDA ITEM #7. a)
May 24, 2021 REGULAR COUNCIL MEETING MINUTES
Kristi Rowland, Organizational Development Manager
Interim Chief Jon Schuldt, Police Department Administrator
Commander Ryan Rutledge, Police Department
(All City staff attended remotely except City Clerk Seth)
PROCLAMATION
a) Safe Boating and Paddling Week: A proclamation by Mayor Pavone was read declaring May
22 - 28, 2021 to be Safe Boating and Paddling Week in the City of Renton, encouraging all
citizens to dedicate themselves to learning about and practicing safe boating, including
wearing life jackets. Debra Alderman, United States Coast Guard Auxiliary accepted the
proclamation with appreciation.
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
ADMINISTRATIVE REPORT
CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent
progress towards goals and work programs adopted as part of its business plan for 2021 and
beyond. Items noted were:
• Renton Farmers Market invites you to help kick off our 20th Market season by
shopping next Tuesday, June 1, from 3 to 7 p.m. at Gateway Park, at the corner of
South 3rd Street and Logan Avenue South.
o More vendors will have fresh flowers, fresh produce, honey, baked goods,
ciders, cheese, and crafts.
o We welcome back hot food vendors, so grab your dinner to go!
o We are proud to offer the SNAP Market Match incentive program for SNAP
and P-EBT shoppers, which offers a dollar-for-dollar match of up to $40 per day to be
used for fresh produce.
o COVID-19 safety policies will still be in play, including physical distancing from
other shoppers and designated entrance and exit.
o Two hours of free parking is available at the City Parking Garage. The
entrance is located off South 2nd Street between Burnett and Logan Avenues, just
one block from the market.
o For the most up-to-date information, visit our website at
www.rentonfarmersmarket.com, or find us on Facebook and Instagram.
• The Parks Planning & Natural Resources Division has commenced work at two park
sites: Thomas Teasdale Park and Liberty Park. At Thomas Teasdale Park, the
replacement of the basketball court started with demolishing of the existing court on
May 17. During the work, the remaining park facilities will remain open for use. The
new basketball court is scheduled to be completed by July 31, 2021.
The Liberty Park playground renovation is scheduled to start on May 24. The
playground will be closed while the remaining park will be open for public use. Work
includes demolishing the existing play equipment and removing the existing
engineered wood fiber safety surface. New play equipment will be installed for ages
2-5 and 5-12 as well as new poured-in-place rubberized all-weather safety surface.
The playground is scheduled to be completed by mid-August 2021.
AGENDA ITEM #7. a)
May 24, 2021 REGULAR COUNCIL MEETING MINUTES
• Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AUDIENCE COMMENTS
• Efrem Fesaha, Renton business owner, spoke on behalf of the Downtown small
businesses negatively impacted by the construction projects that have been in
progress for over a year. He requested the City hire more workers so the projects
could be finished sooner, and to provide better signage for businesses and
pedestrians shopping in the area.
• Jeremy Heller, Renton, spoke about increased racism occurring in the area, the
negative impact construction has had on local businesses, and construction debris
that damaged his father-in-law's car.
CONSENT AGENDA
Items listed on the Consent Agenda were approved with one motion, following the listing.
a) Approval of Council Meeting minutes of May 17, 2021. Council Concur.
b) AB - 2866 Mayor Pavone reappointed Charles Seil to the Planning Commission for a term
expiring on June 30, 2024. Council Concur.
c) AB - 2869 City Clerk reported bid opening on April 15, 2021 for the Heather Downs Detention
Pond Water Quality Retrofit project CAG-21-038, and submitted the staff recommendation to
award the contract to the lowest responsible and responsive bidder, Diversified Holdings NW,
LLC in the amount of $208,983.36. Council Concur.
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA, AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
a) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to approve the following payments:
1. Accounts Payable – total payment of $5,937,843.84 for vouchers, 10289, 10291-
10293, 391865-391875, 391885-392158; payroll benefit withholding vouchers 6566-
6577, 391876-391884 and two wire transfers.
2. Payroll – total payment of $1,480,925.44 for payroll vouchers that include 566 direct
deposits and 2 checks. (04/16/21-04/30/21 pay period).
3. Kidder Mathews vouchers 6334-6347 totaling $30,880.12
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to approve the Restrictive Covenants, which is a requirement to apply for grant reimbursement
and receive the grant funding for the King County Conservation Futures grant award of $305,181.
The Committee recommended authorizing the Mayor and City Clerk to execute the Restrictive
Covenants document which will be recorded at the King County Recorder’s Office for the Fawcett
ROFR Property acquired in 2020.
AGENDA ITEM #7. a)
May 24, 2021 REGULAR COUNCIL MEETING MINUTES
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to authorize the May Creek Trail South project for 2021 and adjust the budget by transferring
$250,000 from 303.000000.020.597.00.00.000 Parks Impact Fees (GMA) to
316.332074.020.594.76.63.000 May Creek Trail South Project to fund the design and permitting
phase of the project.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
d) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to sign the amended agreement with FileLocal to extend the use of historical cost allocation
method.
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Resolution:
a) Resolution No. 4436: A resolution was read authorizing the Mayor and City Clerk to enter
into Amendment No. 2 to the Washington Multi-City Business License and Tax Portal Agency
Interlocal Agreement.
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED.
TIME: 7:28 P.M.
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
24 May 2021
AGENDA ITEM #7. a)
Council Committee Meeting Calendar
May 24, 2021
May 31, 2021
Monday
Memorial Day – No Meetings
June 7, 2021
Monday
3:30 PM Utilities Committee, Chair Benedetti - VIDEOCONFERENCE
1. CED Utilities Update
2. Emerging Issues in Utilities
4:15 PM Community Services Committee, Chair Văn - VIDEOCONFERENCE
1. Mural Project at Liberty Park
2. Facilities Division Update
3. Emerging Issues in Community Services
5:15 PM Transportation Committee, Chair McIrvin – VIDEOCONFERENCE
1. Emerging Issues in Transportation
6:00 PM Committee of the Whole, Chair Corman – VIDEOCONFERENCE
1. Update on Downtown Construction Projects Schedule and Progress
7:00 PM Council Meeting - VIDEOCONFERENCE
AGENDA ITEM #7. a)
AB - 2871
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: Reappointments to Parks Commission
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive Department
STAFF CONTACT: April Alexander, Executive Assistant
EXT.: 6520
FISCAL IMPACT SUMMARY:
None
SUMMARY OF ACTION:
Mayor Pavone reappoints Ms. Marlene Winter and Mr. Timothy Searing to the Parks Commission for terms
expiring 6/1/25.
EXHIBITS:
A. Recommendation Memo
STAFF RECOMMENDATION:
Confirm Mayor Pavone's reappointments of Ms. Winter and Mr. Searing to the Parks Commission.
AGENDA ITEM #7. b)
COMMUNITYSERVICESDEPARTMENTMEMORANDUMDATE:May12,2021TO:ArmondoPavone,MayorCC:EdVanValey,ChiefAdministrativeOfficerJasonSeth,CityClerkAprilAlexander,ExecutiveAssistantRobertaGraver,AdministrativeAssistantFROM:KellyBeymer,CommunityServicesAdministratorSUBJECT:ReappointmentofParkCommissionersI,alongwithstaff,wouldliketorequestyourconsiderationtorecommendtotheCityCouncilthereappointmentofParkCommissionersMarleneWinterandTimSearingeachforafouryeartermexpiringJune1,2025.MarleneandTimcontinuetobeavital,activeparticipantsontheParksCommission,athaveservedatboardchair.TheyalsoattendnumerouscityeventseachyearrepresentingtheBoard.Theyhavebeenactivecontributorsonsub-committees,includingrevisingParksRulesandRegulations,andarelentlesssupportersandadvocatesforparkamenities,safety,andimprovements.MarlenecontinuestobeactiveinsupportingtheRentonDogPark.Theyrealizetheimportanceofparksandrecreationalopportunitiesinthecommunityandservethecitybypromotingtheseeffortsateveryopportunity.MarleneandTim’scommitmenttothecommunityisanassettotheCommission,staff,andcitizensofRenton.WefeelveryfortunateMarleneandTimarewillingtovolunteertheirtimeinthiscapacityandcontinuetobevaluableadvisoryproponentsforthecity’sparks,trails,openspace,andrecreationprogrammingefforts.Shouldyouhaveanyquestionsorconcerns,pleasefeelfreetocallmeatx6617.AGENDA ITEM #7. b)
AB - 2877
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: Washington State Auditor's Office Audit Engagement
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Administrative Services Department
STAFF CONTACT: Kari Roller, Interim Administrative Services Administrator
EXT.: 6931
FISCAL IMPACT SUMMARY:
We estimate the cost of the audit work to be $131,000, plus travel costs and other expenses, if any.
SUMMARY OF ACTION:
Representatives of the Washington State Auditor’s Office (SAO) will perform audits in accordance with the
provisions of Chapter 43.09 RCW for the City of Renton in three audit areas: Financial Statement Audit,
Federal Single Audit and Accountability Audits for the year ending December 31, 2020. The City of Renton is
audited on an annual basis.
The audits will be performed with the objective of expressing an opinion, as follows:
Financial Statement Audit: to obtain reasonable assurance about whether the financial statements are free
from material misstatement, in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States.
Federal Single Audit: to obtain reasonable assurance about whether any noncompliance occurred which could
have a direct and material effect on a major federal program, in accordance with auditing standards generall y
accepted in the United States of America; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States; and Title 2 U.S. Code
of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (Uniform Guidance).
Accountability Audit: to ensure City compliance with applicable state laws, regulations, policies and
procedures and safeguarding of public resources in areas representing the highest risk of fraud, loss, abuse, or
noncompliance, in accordance with RCW 43.09.260.
Upon completion of the audits, SAO will issue written audit reports containing these opinions. Additional
information regarding the scope and limitations of each audit type can be found in the audit engagement
letter included as an exhibit to this agenda bill.
EXHIBITS:
A. Audit Engagement Letter
STAFF RECOMMENDATION:
AGENDA ITEM #7. c)
Staff recommends that the Council authorize the Mayor and Council President to sign the audit engagement
letter.
AGENDA ITEM #7. c)
May 26, 2021
Mayor and City Council
City of Renton
1055 South Grady Way
Renton, WA 98057
We are pleased to confirm the audits to be performed by the Office of the Washington State Auditor,
in accordance with the provisions of Chapter 43.09 RCW, for the City of Renton. This letter confirms
the nature and limitations of the audits, as well as responsibilities of the parties and other engagement
terms.
Auditor Responsibilities
Financial Statement Audit
The Office of the Washington State Auditor agrees to perform an audit of the comprehensive financial
report and basic financial statements of the City of Renton as of and for the fiscal year ended December
31, 2020, prepared in accordance with accounting principles generally accepted in the United States
of America (GAAP). Our audits will be conducted with the objective of our expressing an opinion on
these financial statements.
We will perform our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable, rather than absolute, assurance about whether the
financial statements are free from material misstatement. Since we do not review every transaction,
our audit cannot be relied upon to identify every potential misstatement. Because of the inherent
limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk
exists that some material misstatements may not be detected, even though the audit is properly planned
and performed in accordance with the standards identified above.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures
in the financial statements. The procedures selected depend on the auditor’s judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers relevant internal controls in order to
design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing
an opinion on the effectiveness of the City’s internal control. Accordingly, we will express no such
opinion.
Office of the Washington State Auditor
Pat McCarthy
Insurance Building, P.O. Box 40021 Olympia, Washington 98504-0021 (564) 999-0950 Pat.McCarthy@sao.wa.gov
AGENDA ITEM #7. c)
Although our audit is not designed to provide an opinion on the effectiveness of internal control over
financial reporting, we are required to report any identified significant deficiencies and material
weaknesses in controls. We are also required to report instances of fraud and noncompliance with
provisions of laws, regulations, contracts, and grant agreements that could have a direct and material
effect on the accuracy of financial statements, or any instances of material abuse that come to our
attention. Abuse is defined by Government Auditing Standards as involving behavior that is deficient
or improper, or misuse of authority or position for personal financial interests. As the determination
of abuse is subjective, Government Auditing Standards do not require auditors to detect instances of
abuse.
An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements.
All misstatements identified by the audit will be discussed with management. Material misstatements
corrected by management and all uncorrected misstatements will be communicated at the exit
conference, as required by professional auditing standards.
Our responsibility is to express in a written report an opinion on the financial statements based on the
results of our audit. We cannot guarantee an unmodified opinion. We may modify or disclaim an
opinion on the financial statements if we are unable to complete the audit or obtain sufficient and
appropriate audit evidence supporting the financial statements. If our opinion is other than unmodified,
we will fully discuss the reason with you prior to issuing our report. Further, in accordance with
professional standards, we may add emphasis-of-matter or other-matter paragraphs to our report to
describe information that, in our judgment, is relevant to understanding the financial statements or our
audit.
We will also issue a written report (that does not include an opinion) on issues identified during the
audit related to the City’s internal control over financial reporting and on compliance with the
provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could
have a material effect on the financial statements as required by Government Auditing Standards.
The City prepares supplementary information that accompanies the financial statements, which is
required by Generally Accepted Accounting Principles. We agree to perform auditing procedures on
this information, with the objective of expressing an opinion as to whether it is fairly stated, in all
material respects, in relation to the financial statements taken as a whole.
The City also prepares other information to accompany the financial statements, which is required by
accounting standards or is done at its discretion. We will perform limited procedures on this
information for the purpose of identifying inconsistencies with the financial statements. However, we
will not express an opinion on its fair presentation.
Federal Single Audit
We will also perform a federal single audit on compliance with, and report on internal control over
compliance for, each major program for the fiscal year ended December 31, 2020, in accordance with
auditing standards generally accepted in the United States of America; the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States; and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
AGENDA ITEM #7. c)
Those standards and the Uniform Guidance require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements that
could have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about the City’s compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances. Because of the
inherent limitations of an audit, together with the inherent limitations of internal control, an
unavoidable risk exists that some material noncompliance may not be detected, even though the audit
is properly planned and performed in accordance with these standards and the Uniform Guidance.
In planning and performing the compliance audit, we will consider the City’s internal control over
compliance in order to determine the appropriate auditing procedures necessary for opining on
compliance with each major program, and for testing and reporting on internal control over compliance
in accordance with Uniform Guidance, but not for the purpose of expressing an opinion on the
effectiveness of internal control over compliance. Accordingly, we will express no such opinion.
Although our audit is not designed to provide an opinion on the effectiveness of internal control over
compliance, we are required to report any identified significant deficiencies and material weaknesses
in controls.
We will express an opinion as to whether the Schedule of Expenditures of Federal Awards is fairly
stated, in all material respects, in relation to the financial statements taken as a whole for the fiscal
year ended December 31, 2020.
We estimate the federal single audit will cover two federal grant programs, which will be identified at
the audit entrance conference. If additional grant programs are audited to satisfy the requirements of
the Uniform Guidance, the audit budget discussed below will increase by approximately $6,800 per
additional major program.
Upon completion of our audit we will issue a written report containing our opinion on the City’s
compliance for each major program and a written report on internal control over compliance. We
cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in
which it is necessary for us to modify our opinion, issue a disclaimer of opinion, or add an emphasis-
of-matter or other-matter paragraph(s) to the report.
Accountability Audit
In accordance with RCW 43.09.260, we will perform an accountability audit for the fiscal year ended
December 31, 2020, of the City’s compliance with applicable state laws, regulations, policies and
procedures, and safeguarding of public resources in areas representing the highest risk of fraud, loss,
abuse, or noncompliance.
Areas will be selected for audit using a risk-based approach and will be identified in the audit entrance
conference.
Upon completion of our audit, we will issue a written report describing the overall results and
conclusions for the areas we examined.
Data Security
Our Office is committed to appropriately safeguarding the information we obtain during the course of
the audit. We will:
AGENDA ITEM #7. c)
Avoid, where feasible, including information considered confidential in work papers.
In cases where inclusion of personal information is unavoidable, we will follow our policy on
confidentiality, consistent with applicable federal and state requirements.
Maintain the confidentiality of personal information in accordance with the law.
Ensure that confidential information will be encrypted in transmission if we retransmit it to
any parties authorized to receive such information.
Warrant that collection, access, use, storage, disposal and disclosure of confidential
information will comply with all applicable federal, state and data protection laws, as well as
all other applicable regulations and directives.
Warrant that administrative, physical, and technical safeguards to protect confidential
information are in place that are no less rigorous than accepted industry practices, including
the current State of Washington Office of the Chief Information Officer (OCIO) IT Security
Standards (OCIO 141.10) relating to Securing Information Technology Assets Standards, and
that all such safeguards, including the manner in which confidential information is collected,
accessed, used, stored, processed, disposed of and disclosed, comply with applicable data
protection and privacy laws.
Responsibilities specific to this engagement
Additionally, we will:
• Provide the Board of Commissioners with advanced notification if we identify issues that
require further audit work and increase audit costs.
• Participate in weekly progress meetings to discuss audit plans for future weeks. At those
meetings, we will provide information on the departments we will work in and the audit
objectives we will be addressing.
• Safeguard City financial records and documentation from loss, damage, and inadvertent release
to unauthorized persons.
• Provide input on accounting standards when requested by City staff as they apply to the City’s
financial statements and propose adjusting journal entries as necessary.
• If request by the City, conduct a formal entrance conference with the City’s audit committee
on the financial and Single audits. The entrance conference on the accountability audit may be
conducted at a later date if we have not completed planning for that audit.
• Conduct a formal exit conference with the audit committee to discuss results of the financial
and Single audits. The exit conference on the accountability audit may be conducted at a later
date since our audit work may not be completed by the end of September.
• Present the City with our financial statement opinion (CAFR letter) by June 30, 2020 provided
the financial statements we receive for audit are free of significant or numerous errors and the
City fulfills its requirements listed in the succeeding Client’s Responsibilities section.
• Present the City with our Single Audit opinions by September 30, 2020.
• Interact with City staff professionally and respectfully and communicate needs and issues in a
timely manner.
• Provide written correspondence during the course of the audit through email to the audit
liaison, Kari Roller, Finance Director.
• Provide advance notice when a scheduled meeting is to be cancelled.
• Allow the City seven days to provide a written response to any findings.
Reporting levels for audit issues
Issues identified through the auditing process will be communicated as follows. Failure to
appropriately address audit issues may result in escalated reporting levels.
AGENDA ITEM #7. c)
• Findings formally address issues in an audit report. Findings report significant results of the
audit, such as significant deficiencies and material weaknesses in internal controls;
misappropriation; and material abuse or non-compliance with laws, regulations, contracts, or
grant agreements. You will be given the opportunity to respond to a finding, and this response,
or a synopsis of it, will be published in the audit report. Professional auditing standards define
the issues we must report as findings with regard to non-compliance with a financial statement
effect and internal controls over financial reporting. The Uniform Guidance defines the issues
we must report as findings with regard to non-compliance and internal controls over
compliance with federal grants.
• Management letters communicate control deficiencies, non-compliance, misappropriation,
abuse, or errors with a less-than-material effect on audit objectives. Management letters are
referenced, but not included, in the audit report.
• Exit items address control deficiencies, non-compliance, abuse, or errors that have an
insignificant effect on audit objectives. These issues are informally communicated to
management and are not referenced in the audit report.
Client’s Responsibilities
Management is responsible for the accuracy and completeness of information provided to the auditor
and will provide the Office of the Washington State Auditor with:
• Unrestricted access to people with whom the auditor wishes to speak.
• All information that is requested or relevant to auditor requests.
• Notification when any documents, records, files, or data contain information that is covered by
confidentiality or privacy laws, such as HIPAA.
• Adequate workspace and conditions as necessary, including interacting with auditors
professionally and respectfully and promptly communicating about any issues and concerns.
Moreover, our audit does not relieve management or the governing body of their responsibilities.
Management’s responsibilities, with oversight from the governing body, include:
• Selecting and applying appropriate administrative and accounting policies.
• Establishing and maintaining effective internal controls over financial reporting, compliance,
and safeguarding of public resources.
• Designing and following effective controls to prevent and detect fraud, theft, and loss.
• Promptly reporting to us knowledge of any fraud, allegations of fraud or suspected fraud
involving management, employees or others, in accordance with RCW 43.09.185.
• Ensuring compliance with laws, regulations and provisions of contracts and grant agreements.
• Preparation and fair presentation of these financial statements in accordance with accounting
principles generally accepted in the United States of America (GAAP.
• Preparing the following supplementary information and providing us with certain written
representations concerning the supplementary information:
o Schedule of Expenditures of Federal Awards (including notes and noncash assistance
received) that includes all expenditures from federal agencies and pass-through
agencies in the form of grants, contracts, loans, loan guarantees, property, cooperative
agreements, interest subsidies, insurance, food commodities, direct appropriations,
and other assistance in accordance with Uniform Guidance 2 CFR § 200.510
requirements
o Combining Statements in accordance with Generally Accepted Accounting Principles
• Including the auditor’s report on the supplementary information in any document that both
contains the supplementary information and indicates that the auditor reported on the
supplementary information.
AGENDA ITEM #7. c)
• Either presenting the supplementary information with the audited financial statements or, if
the supplementary information will not be presented, making the audited financial
statements readily available to users of the supplementary information no later than the date
the supplementary information and auditor’s report thereon are issued.
• Identifying all federal awards received and government programs.
• Understanding and complying with the provisions of laws, regulations, contracts, and grant
agreements, including applicable program compliance requirements.
• Internal control over compliance, including establishing and maintaining effective controls
that provide reasonable assurance that the City administers government programs in
compliance with the compliance requirements.
• Evaluating and monitoring the City’s compliance with the compliance requirements.
• Informing us of the City’s relationships with significant vendors who are responsible for
program compliance
• Submitting the reporting package and data collection form through the Federal Audit
Clearinghouse.
Responsibilities at the conclusion of the audit
At the conclusion of our audit, the City will provide us with a letter to confirm in writing certain
express and implied representations made during the course of the audit. This letter includes
representations regarding legal matters. A separate letter may be needed from the City’s legal counsel.
Management and the governing body are also responsible for following up and taking corrective action
on all audit findings, including, when applicable, preparing a summary schedule of prior audit findings
and a corrective action plan on the City’s own letterhead.
Responsibilities specific to this engagement
Additionally, the City will:
• Provide our Office with documentation of the financial statement review and approval before
they were submitted for audit.
• Obtain a clear understanding of accounting standards applied in your financial statements and
fully understand any adjusting journal entries recommended by the Office of the Washington
State Auditor before approving the entries.
• Revise financial statements and schedules only if agreed to in writing by our Office.
• Interact with auditors professionally and respectfully and promptly communicate issues and
concerns.
Estimated Audit Costs and Timeline
We estimate the cost of the audit work to be $131,000, plus travel costs and other expenses, if any.
Invoices for these services will be prepared and presented each month as our audit work progresses.
We anticipate our reports, which will be addressed to the City’s governing body and published on our
website www.sao.wa.gov to be available to you and the public as outlined below. These estimates are
based on timely access to financial information and no significant audit reporting issues. The estimated
cost and completion date may change if unforeseen issues arise or if significant audit issues are
identified necessitating additional audit work. We will promptly notify you if this is the case.
AGENDA ITEM #7. c)
Report Date*
Independent Auditor’s Report on Financial Statements June 30, 2021
Independent Auditor’s Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards
June 30, 2021
Independent Auditor’s Report on Compliance for Each Major Program and on
Internal Control over Compliance in Accordance with Uniform Guidance
September 30,
2021
Independent Auditor’s Report on Accountability December 31,
2021
*Report Issuance Dates Are Estimates Only
The audit documentation for this engagement, which may contain confidential or sensitive
information, is the property of SAO and constitutes a public record under Chapter 42.56 RCW. Subject
to applicable laws and regulations, appropriate individuals, as well as audit documentation, will be
made available upon request and in a timely manner to appropriate auditors and reviewers, City’s
management and governing body, and federal agencies, for purposes of a public records request, a
quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities.
The audit documentation for this engagement will be retained for a minimum of five years after the
report release (publish) date in accordance with the public records retention schedule established by
the Washington Secretary of State.
Expected Communications
During the course of the audit, we will communicate with the City’s selected audit liaison, Kari Roller,
Interim Administrative Services Administrator, on the audit status, any significant changes in our
planned audit scope or schedule and preliminary results or recommendations as they are developed.
The audit liaison is responsible for regularly updating the City’s management and the governing body
on these matters. We may also provide direct communication of these matters to management and the
governing body as needed or at the City’s request.
Please contact us if, during the audit, any events or concerns come to your attention of which we
should be aware. We will expect the audit liaison to keep us informed of any such matters.
Audit Dispute Process
Please contact the Audit Manager or Assistant Director to discuss any unresolved disagreements or
concerns you have during the performance of our audit. At the conclusion of the audit, we will
summarize the results at the exit conference. We will also discuss any significant difficulties or
disagreements encountered during the audit and their resolution.
By signing and returning this letter, you acknowledge that the foregoing is in accordance with your
understanding. Please contact us with any questions.
We appreciate the opportunity to be of service to you and look forward to working with you and your
staff.
AGENDA ITEM #7. c)
Sincerely,
, CPA
Evans Anglin, CPA, Interim Audit Manager 5/26/2021
Office of the Washington State Auditor
City Response:
This letter correctly sets forth our understanding.
Randy Corman Date
Councilmember
Armondo Pavone Date
Mayor
AGENDA ITEM #7. c)
AB - 2868
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: Forest Terrace Olympic Pipe Line Company LLC Agreements
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Michael Sippo, Civil Engineer III
EXT.: 7298
FISCAL IMPACT SUMMARY:
n/a
SUMMARY OF ACTION:
Pulte Homes of Washington, Inc. (“Developer”) received preliminary plat approval in 2018 from the City of
Renton for the twenty-five (25) lot Forest Terrace Subdivision (“Subdivision”) located at 2623 Union Avenue
NE under City File Numbers PR18-000081 and LUA18-000124 . The Subdivision will dedicate right of way to
the City of Renton which includes a public roadway with associated public utilities that provides access and
services to the Subdivision. The dedicated right of way will begin at Union Avenue NE and run to the western
Subdivision boundary bisecting an existing Olympic Pipe Line Company Easement (“Easement”) located within
the western portion of the Subdivision. Twenty-one (21) lots within the Subdivision are located to the east of
the Easement and four (4) lots are located to the west of the Easement.
The Easement encompasses existing pipelines with equipment and appurtenances owned by the Olympic Pipe
Line Company LLC (“Olympic”) and gives Olympic the authority to approve or deny any improvements within
their easement. To receive Olympic’s approval for the Subdivision Improvements, Olympic is requiring that
the City of Renton and Developer enter into two agreements: “Agreement and Acknowledgement” and
“Permitted Facilities Agreement”.
EXHIBITS:
A. Issue Paper
B. Forest Terrace Subdivision Plans (Exerpts)
C. Agreement and Acknowledgement
D. Permitted Facilities Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the “Agreement and Acknowledgement” and “Permitted
Facilities Agreement” between the City of Renton (“City”), Pulte Homes of Washington, Inc. (“Developer”), and
Olympic Pipe Line Company LLC (“Olympic”) to construct the improvements that will service the City
permitted Forest Terrace Subdivision (“Subdivision”) under City project number PR 18-000081 that crosses
existing Olympic Pipe Line Easement (“Easement”).
AGENDA ITEM #7. d)
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE: May 24, 2021
TO: Randy Corman, Council President
Members of Renton City Council
VIA: Armondo Pavone, Mayor
FROM: C.E. “Chip” Vincent, CED Administrator, ext. 6588
STAFF CONTACT: Michael Sippo, Civil Engineer III, ext. 7298
SUBJECT: Proposed Public Improvements within Existing Olympic Pipe
Line Easement
ISSUE:
Should Council authorize the Mayor and City Clerk to execute the “Agreement and
Acknowledgement” and “Permitted Facilities Agreement” between the City of Renton,
Pulte Homes of Washington, Inc., and Olympic Pipe line Company LLC?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the “Agreement and Acknowledgement”
and “Permitted Facilities Agreement” between the City of Renton (“City”), Pulte Homes
of Washington, Inc. (“Developer”), and Olympic Pipe Line Company LLC (“Olympic”) to
construct the improvements that will service the City permitted Forest Terrace
Subdivision (“Subdivision”) under City project number PR 18-000081 that crosses
existing Olympic Pipe Line Easement (“Easement”).
BACKGROUND SUMMARY:
The Developer received preliminary plat approval from the City for the twenty-five (25)
lot Subdivision in 2018 located at 2623 Union Avenue NE under City File Numbers PR18-
000081 and LUA18-000124. The Subdivision will dedicate right of way to the City of
Renton which includes a public roadway with associated public utilities that provides
access and services to the Subdivision. The dedicated right of way will begin at Union
Avenue NE and run to the western Subdivision boundary bisecting an existing Olympic
Pipe Line Company Easement (“Easement”) located within the western portion of the
Subdivision. Twenty-one (21) lots within the Subdivision are located to the east of the
Easement and four (4) lots are located to the west of the Easement.
The Easement encompasses existing pipelines with equipment and appurtenances
owned by the Olympic Pipe Line Company LLC (“Olympic”) and gives Olympic the
AGENDA ITEM #7. d)
Randy Corman, Council President
Page 2 of 2
May 24, 2021
authority to approve or deny any improvements within their easement. To receive
Olympic’s approval for the Subdivision Improvements, Olympic is requiring that the City
of Renton and Developer enter into two agreements: “Agreement and
Acknowledgement” and “Permitted Facilities Agreement”.
Staff has reviewed the design for the public roadway and public utilities proposed within
the area that will cross the Easement and determined that it will be acceptable to
maintain and operate the public facilities.
SUMMARY OF AGREEMENTS:
The following summarizes the two agreements and is intended for informational
purposes only and should not be interpreted to change or add meaning to the language
of the Agreements themselves.
1. The “Agreement and Acknowledgement” identifies the area of the dedicated
right of way with public roadway and public utilities that will cross the
Easement (“Road Right of Way”). It acknowledges that Olympic has superior
rights over the Road Right of Way and that the Road Right of Way is not
subject to the current Master Franchise Agreement defined by City of Renton
Ordinance #5788 granted to Olympic or future agreements unless noted
otherwise.
2. The “Permitted and Facilities Agreement” gives the authorization for the
Developer and the City to construct and maintain the public roadway and
public utilities within the Road Right of Way to service the Subdivision. In
addition, it defines the rights and responsibilities of the City, Developer, and
Olympic within the Road Right of Way.
Without these signed agreements, Olympic will not allow the public roadway and public
utilities to be located within their easement and the proposed Subdivision lots on the
west side of the easement will not have access or utilities. Therefore, without significant
modifications to provide access and utilities, the western lots cannot be developed with
the Forest Terrace Subdivision and it limits the ability of the City to extend roadway and
utilities to adjacent properties.
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Page 1 of 21
This Document prepared by
and when recorded return to:
Olympic Pipe Line Company LLC
Right of Way Department
600 SW 39th Street, Suite 275
Renton, WA 98057
PERMITTED FACILITIES AGREEMENT
DATE: May __, 2021
GRANTOR: Olympic Pipe Line Company LLC
600 SW 39th Street, Suite 275
Renton, WA 98057
GRANTEE: Pulte Homes of Washington, Inc.
3535 Factoria Blvd. SE, Suite 600
Bellevue, WA 98006
City of Renton
1055 S. Grady Way
Renton, WA 98057
LEGAL: Tax Parcel Number(s): 042305-9142-04
Abreviated Legal: Lot(s): Ptn NE 1/4, Sec. 4, T23N, R5E, W.M., King
County
Olympic File: 3676 & 3677_KI-170: Database: 10761
REFERENCE: 5722998 and 7301150410
RECITALS
A. Olympic Pipe Line Company LLC, a Delaware limited liability company (hereinafter called
“OLYMPIC”), is the present owner of a right of way and easement (hereinafter called the
“Easement” whether one or more), in, over, through, under and across the following
described parcel of land in King County, Washington:
See Exhibit A Attached hereto;
AGENDA ITEM #7. d)
Page 2 of 21
James Vandermay and Marion Vandermay, to OLYMPIC, its successors and assigns,
dated April 2nd, 1964 and recorded April 14th, 1964, as Document 5722998 in the Office of the
Auditor of King County, Washington.
James Vandermay and his wife Marion Ann Vandermay, to OLYMPIC, its successors
and assigns, dated December 30th, 1972 and recorded January 15th, 1973, as Document
7301150410 in the Office of the Auditor of King County, Washington.
B. Pursuant to the Easement, OLYMPIC owns, maintains and operates a pipeline or pipelines
with equipment, appurtenances and apparatus thereto, if any (hereinafter collectively called
“Pipeline”) within the Easement; and
C. Pulte Homes of Washington, Inc. (“DEVELOPER”) and City of Renton (“CITY”) (when
referred together hereinafter called “PARTIES”) has subsequently acquired title to a tract
(whether one or more) of land legally described in Exhibit B attached hereto and made a part
hereof, being all or a part of the same land covered by the Easement; and
D. DEVELOPER and CITY have requested OLYMPIC to consent to certain improvements
including the installation of:
• Proposed addition of approximately 2.6’ of grade above the 16” pipeline and 3.7’ of
grade above the 20” pipeline at the northern edge of NE 27th Place.
• Proposed construction of a permanent asphalt road, NE 27th Place, including a concrete
sidewalk crossing above the Olympic pipelines to serve the residential subdivision.
• Proposed installation of a 12” LCPE storm drain crossing below the 16” and 20”
pipelines along the South side of NE 27th Place via the open cutting method.
• Proposed installation of an 8” DI water amin in an 18” PVC casing crossing below the
16” and 20” pipelines under NE 27th Place via open cutting method.
• Proposed installation of an 8” PVC sanitary sewer crossing below the 16” and 20”
pipelines along the South side of NE 27th Place via the open cutting method.
• Proposed installation of two 2” PVC lighting conduits crossing below the 16” and 20”
pipeline along NE 27th Place via the open cutting method.
• Proposed installation of a rock line drainage berm crossing above the 16” and 20”
pipelines on the South side of NE 27th Place via open cutting method.
• Proposed installation of a 2” HDPE/PVC gas line and three 2” HDPE/PVC
telecommunication/power lines crossing below the 16” and 20” pipelines along the south
side of NE 27th Place via the open cutting method.
AGENDA ITEM #7. d)
Page 3 of 21
Said improvements (hereinafter called "Permitted Facilities"), would be located within the
Easement.
NOW, THEREFORE, in reliance on the above recitals and the mutual covenants herein
contained, notwithstanding any of the provisions of the Easement which prohibit such
construction within the Easement, OLYMPIC hereby consents and agrees, insofar as it has the
lawful right so to do, to the construction and maintenance of the Permitted Facilities within the
Easement, subject to the following terms and conditions:
1) OLYMPIC has the right to remove portion(s) of the Permitted Facilities as necessary in
OLYMPIC’s sole discretion in the exercise of its rights under the Easement. After
OLYMPIC has completed any work necessitating the removal of the Permitte d Facilities
or any portion thereof, PARTIES shall be responsible, at the sole cost and expense of
PARTIES, for replacing and repairing the Permitted Facilities, subject to the terms and
conditions of this Agreement, OLYMPIC shall not be responsible for any damage to the
Permitted Facilities and/or for any costs associated with the replacement or repair
thereof, and PARTIES release OLYMPIC from all costs, losses or damages directly or
indirectly arising from OLYMPIC’s removal of portions of the Permitted Facilities.
2) For the period of time spanning all project construction, including that period of time
following construction where project performance and maintenance bonds are active
with the CITY, to the fullest extent authorized by applicable law, DEVELOPER hereby
agrees to defend and fully indemnify and hold harmless OLYMPIC, CITY, and each of
their members, agents, employees, and affiliates from and against any and all claims,
demands, liens, causes of action, damages, suits, costs, losses or expenses of any kind
or character, including reasonable expert and attorneys’ fees (collectively, “Claims”),
arising out of or in any way connected with DEVELOPER or its agents’ or
subcontractors’ actions, conduct (including its refusal to act where there is a duty to do
so), or activities contemplated by or performed pursuant to or as a result of this
Agreement, including, but not limited to, any claims relating to (a) injury, or death of
persons (including any OLYMPIC or CITY employee, contractor or subcontractor), (b)
damage to or loss of any property (including that of OLYMPIC, CITY and any OLYMPIC
or CITY employee, contractor or subcontractor), or (c) harm to the environment. To the
extent that DEVELOPER may be immune from any liability under or by virtue of any
applicable industrial insurance or workers’ compensation statute, DEVELOPER agrees
to waive such immunity to the extent such immunity would oth erwise extend to its
indemnification duty under this Agreement. DEVELOPER agrees that its duty to fully
indemnify and defend OLYMPIC and CITY shall not be affected if it is alleged or proved
that the loss covered by this indemnity was in part caused or contributed to by the fault
or negligence of OLYMPIC, CITY, or their agents or subcontractors; except, however,
DEVELOPER shall have no obligation to indemnify OLYMPIC for any loss caused by
OLYMPIC’s sole negligence or willful misconduct or CITY for any loss caused by CITY’s
sole negligence or willful misconduct.
3) For the period of time after the time period described in Section 2, to the fullest extent
authorized by applicable law, PARTIES hereby agree to defend and fully indemnify
AGENDA ITEM #7. d)
Page 4 of 21
and hold harmless OLYMPIC and each of its members, agents, employees, and
affiliates from and against any and all Claims arising out of or in any way connected
with PARTIES’ or their agents’ or subcontractors’ actions, conduct (including their
refusal to act where there is a duty to do so), or activities contemplated by or performed
pursuant or as a result of this Agreement, including, but not limited to, any claims
relating to (a) injury, or death of persons (including any OLYMPIC employee, contractor
or subcontractor), (b) damage to or loss of any property (including that of OLYMPIC
and any OLYMPIC employee, contractor or subcontractor), or (c) harm to the
environment. To the extent that PARTIES may be immune from any liability under or by
virtue of any applicable industrial insurance or workers’ compensation statute,
PARTIES agree to waive such immunity to the extent such immunity would otherwise
extend to their indemnification duty under this Agreement. PARTIES agree that their
duty to fully indemnify and defend OLYMPIC shall not be affected if it is alleged or
proved that the loss covered by this indemnity was in part caused or contributed to by
the fault or negligence of OLYMPIC or its agents or subcontractors; except, however,
PARTIES shall have no obligation to indemnify OLYMPIC for any loss caused by
OLYMPIC’s sole negligence or willful misconduct. With respect to the obligations under
this Section 3, CITY and DEVELOPER agree to apportion their respective liabilities
based on the relative interest each may have in the improvements and real property
upon which the underlying Claim occurred.
4) All costs and expenses for constructing, operating, maintaining and removing the
Permitted Facilities shall be borne solely by PARTIES, its successors and assigns.
5) DEVELOPER agrees to be liable to OLYMPIC for any loss (including economic loss)
OLYMPIC may incur and for any injury or harm DEVELOPER may cause to OLYMPIC’s
pipelines and facilities within the Road Right of Way only during the installation of the
Permitted Facilities.
6) DEVELOPER shall not commence with any excavation or construction without first
contacting the local “One-Call” utility locating service at least 48 hours (two working
days) prior to initiating any excavation or construction activities so OLYMPIC can
arrange to have a representative present when PARTIES or its contractor are performing
activities contemplated under this Agreement.
7) OLYMPIC may, at its sole discretion, elect to have a representative on site when
DEVELOPER or its contractor are performing activities contemplated under this
Agreement and DEVELOPER herein acknowledges that OLYMPIC’s representative
shall have full authority to stop any of DEVELOPER’s excavation or construction related
activities if OLYMPIC’s representative, in his/her sole discretion, feels DEVELOPER’s
activities could result in damage to OLYMPIC’s Pipeline.
8) DEVELOPER shall immediately cease work and notify OLYMPIC if OLYMPIC's Pipeline
is struck by any means of earth disturbing equipment so OLYMPIC can inspect its
Pipeline, and if required, make all necessary repairs.
AGENDA ITEM #7. d)
Page 5 of 21
9) DEVELOPER shall require its contractor to follow the general excavation and
construction requirements outlined in Exhibit C; attached hereto, and the terms outlined
in the Approval Letter a copy of which is attached Exhibit D when performing activities
contemplated under this Agreement.
10) OLYMPIC will notify PARTIES, its successors or assigns, Renton Regional Fire
Authority, and Emergency Medical Services 48 hours in advance of any work to occur
near or on CITY facilities, including, but not limited to, potential interruptions of utilities
services caused by excavation or closures of the street and sidewalks. CITY may, at its
sole discretion, elect to have a representative on site when OLYMPIC or its contractor
are performing activities.
11) CITY shall have the right to repair and maintain the CITY’s facilities within the
agreement area. CITY will notify OLYMPIC a minimum of 48 hours in advance of a ny
scheduled work (or such shorter period as may be reasonable in the event of an
emergency situation).
All notices shall be sent by United States registered or certified mail, return receipt
requested, and shall be addressed to the parties at the address first mentioned above or at such
other address as the parties may direct.
The Easement shall remain in full force and affect except as modified and changed by
this Agreement.
If any one or more of the provisions of this Agreement, or the applicability of any such
provisions to a specific situation shall be invalid or unenforceable, the validity and enforceability
of all other applications of such provisions shall not be affected.
The covenants contained in this Agreement shall be appurtenant to each respective
parcel of land as described in Exhibit A and B, shall constitute covenants running with the land
and shall be binding upon and insure to the benefit of the parties hereto, their personal
representatives, heirs, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto separately and severally have caused this
AGREEMENT to be executed in their respective names by and through their duly authorized
representatives, as of the day and year first above written.
[Signature Pages to Follow.]
AGENDA ITEM #7. d)
Page 6 of 21
Olympic Pipe Line Company LLC
__________________________________
Signature
__________________________________
Print Name
__________________________________
Title
ACKNOWLEDGMENT
STATE OF )
) §
COUNTY OF )
Before me, , a Notary Public in and for said County and
State, on this day personally appeared __________________________, who is the
___________________________ for Olympic Pipe Line Company LLC, a Delaware
limited liability company, on behalf of said entity and acknowledged to me that he executed said
instrument for the purposes and consideration therein expressed and as the act of said
corporation.
Given under my hand and seal of office this ______ day of ________________________, 2020.
By:
Notary Public
My Commission Expires:
AGENDA ITEM #7. d)
AGENDA ITEM #7. d)
Page 8 of 21
City of Renton
Signature
Name (Please Print)
Title
ACKNOWLEDGMENT
STATE OF )
) §
COUNTY OF )
Before me, , a Notary Public in and for said County and
State, on this day personally appeared _______________________, who is the
______________________, of City of Renton and acknowledged to me that he/she executed
said instrument for the purposes and consideration therein expressed and as his/her free act
and deed.
Given under my hand and seal of office this ______ day of ________________________, 2020.
By: ______________________________________
Notary Public
My Commission Expires:
AGENDA ITEM #7. d)
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Exhibit A
The following described property situated in the County of King, State of Washington:
The North half of the following described tract: The East half of the Northeast quarter of Section
4, Township 23 North, Range 5 East, W.M., EXCEPT the South 1320 feet thereof; and EXCEPT
the following: Beginning at the Northeast corner of Section 4, Township 23 North, Range 5 East,
W.M.; thence 190 feet Westerly along the North line of Section 4; thence South 216 feet; thence
along the Northeasterly margin of the old County road #431 to a point on East line of said
Section 341 feet South of the Northeast corner of Section 4; thence North 341 feet to point of
beginning.
AGENDA ITEM #7. d)
Page 10 of 21
Exhibit B
The following described real estate, situate in the County of King, State of Washington, together
with all after acquired title of the Grantor therin:
Legal Description:
The North half of the following described tract:
The East half of the Northeast quarter of Section 4, Township 23 North, Range 5 East, W.M., in
King County, Washington;
EXCEPT the South 1320 feet thereof;
and EXCEPT the East 190 feet of the North 300 feet;
and EXCEPT roads.
AGENDA ITEM #7. d)
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Exhibit C
BP Pipelines (North America),
Inc.
30 South Wacker Drive
Suite 900
Chicago, IL 60606
BP PIPELINES (NORTH AMERICA) INC. / OLYMPIC PIPE LINE COMPANY
GENERAL DESIGN & CONSTRUCTION STANDARDS
BP Pipelines (North America) Inc. (hereinafter referred to as “BP”) is committed to environmental
stewardship and maintaining the safety of its employees, contractors, and the general public. BP operates
pipelines that safely transport various liquids and gasses at high pressure (including, for example, those
of the Olympic Pipe Line Company). Construction or excavation work that is performed near pipelines
has the potential to be hazardous. As a result, the United States Department of Transportation and the
Office of Pipeline Safety regulate such activities. BP has prepared the following list of general standards
for working on pipeline rights-of-way.
General Safety Requirements
● Any person who intends to conduct work within a pipeline
right-of-way (“Requestor”) is required to first call 811, the national “One-Call” number, at least 48
hours (2 working days)* before any construction and/or excavation activities are initiated within the
pipeline right-of-way. Alternatively, depending on the state, a Requestor may make a notification
online at http://call811.com/811-your-state. BP may have a representative present to ensure that
there are no conflicts with the pipeline as a result of the work. There is no cost to use the One-Call
Notification service. However, failure to utilize the One-Call service is a violation of regulatory
requirements and may subject the offender to potential civil penalties** and damages for personal
injury and/or destruction of property.
*Some states require additional advance notice. For example, Michigan and Tennessee each require 72 hours (3
working days) prior notice.
**For example, refer to Washington State RCW 19.122.030 and Oregon State OAR 952-001-0050
● To have the pipeline physically located and its depth verified,
please contact a BP Right of Way Agent at BPPipelinesROW@bp.com.
● BP requires its representative to be on site when any work is
being performed within 25 feet of the pipeline(s) or when the reach of mechanized equipment is
capable of extending within twenty five feet of the pipeline(s). BP requires forty-eight (48) hours’ (2
working days) prior notice of any work. Notice to BP does not relieve any Requestor of its obligation
to contact the appropriate state One-Call system.
● The Requestor is responsible for taking all necessary safety
precautions and will be held responsible for any damages to property or for personal injury caused
by the work.
AGENDA ITEM #7. d)
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Submitting Plans and Requests to BP
Any proposed project or development that is located in close proximity to BP’s pipelines is of concern due
to the potential adverse impact to the pipeline’s operation and integrity.
BP strongly discourages any request to encroach upon the right of way, easement areas, leased
premises or owned properties, whether such areas belong solely to BP, or are BP joint venture locations.
If a Requestor has plans or proposals for development, modification or change in use of land, or of land
adjacent to where BP has existing real property interests, BP will review those plans and proposals;
however, BP’s engagement on these issues should not be construed as BP’s approval of a request to
encroach upon BP’s real property interests. Any time or costs the Requestor incurs or expends in
connection with BP’s review of such plans and proposals are the Requestor’s sole responsibility.
Requestors must have the pipeline location and depth added to their plans and drawings. To avoid
project delays, Requestors should submit their plans to BP during the initial planning stages of the
project. Plans and drawings should be sent to BP Pipelines (North America) Inc., Attention: Right of Way
Department, 30 South Wacker Drive, Suite 900, Chicago, Illinois 60606.
Compliance with BP’s General Design & Construction Standards does not guarantee BP’s final approval
of any project. These are considered minimum standards. Each request will be assessed on a case-by-
case basis and additional project-specific requirements may apply.
In order to obtain final approval of your submitted project design (or any component thereof), all
Requestors must obtain a fully-executed Permitted Facilities Agreement and Engineering Approval Letter
(or other form of fully-executed written agreement appropriate for the proposed encroachment or work
activity). Only a BP management employee with the appropriate level of authority is authorized to grant
such approval and execute such documents on BP’s behalf. Any verbal approval that a Requestor may
receive from a contractor, subcontractor or other party does not constitute the required final approval from
a BP management employee. If, after fully-executed written BP approval is appropriately granted, any
drawings or designs are updated or changed, the final approval is invalidated and the Requestor must
send the new plans to BP for further review and written approval.
Subdivision Planning
● Neither residential nor commercial lot lines should be placed on the right-of-way. In cases where
it is impossible to locate such lot lines outside of the right-of-way, lot lines shall under no
circumstances be placed on the pipeline. Any portion of the lot line within a BP right-of-way
should be used only as a green space.
General Construction Activities
● To gain access to the job site, the contractor shall submit a plan indicating where
construction equipment will cross the pipeline, the depth of the pipe at the crossings, any
proposed ramping over the pipeline, and the following specifications for the equipment: type and
fully loaded weight of equipment; for tracked equipment – track shoe width and length of track on
ground; for wheeled equipment – number of axles (single or tandem axles). BP will perform a
stress factor calculation to determine if the equipment can safely cross the pipeline. If crossing of
the pipeline is allowed, special measures may need to be taken to ensure the integrity of the
pipeline.
AGENDA ITEM #7. d)
Page 13 of 21
● To gain access to the job site, the contractor shall submit a plan indicating where
construction equipment will cross the pipeline, the depth of the pipe at the crossings, any
proposed ramping over the pipeline, and the following specifications for the equipment: type and
fully loaded weight of equipment; for tracked equipment – track shoe width and length of track on
ground; for wheeled equipment – number of axles (single or tandem axles). BP will perform a
stress factor calculation to determine if the equipment can safely cross the pipeline. If crossing of
the pipeline is allowed, special measures may need to be taken to ensure the integrity of the
pipeline.
● The contractor shall not transport construction materials or equipment longitudinally over
the pipeline. Where it is necessary for construction equipment (i.e., tractors, backhoes, dump
trucks, etc.) or equipment transporting construction materials to cross the pipeline, the crossing of
the pipeline right-of-way shall be at, or as near to, a 90˚ angle as is feasible.
● No track type construction equipment shall be permitted to pivot or turn directly over the
top of the pipeline.
● A scraper or pan type tractor shall not be used for removal of soil within ten feet (10’) of
the centerline of the pipeline. Rubber tire or small track type equipment is an acceptable
alternative.
● A sheepsfoot roller shall not be used for compaction purposes within five feet (5’) of, or
directly above, the centerline of the pipeline.
● No vibratory rollers shall be used within three feet (3’) of the centerline of the pipeline
until the compacted cover over the pipeline has reached a depth of three and one-half feet (3 ½’).
Excavation Requirements
● No excavation or construction activity will be permitted in the vicinity of a pipeline until all
appropriate communications have been made with BP’s field operations and the Right-of-Way
Department. A formal engineering assessment may be required.
● No excavation or backfilling should occur within the pipeline right-of-way for any reason unless
prior permission is obtained from BP personnel who are on-site and can review the work.
● Any excavation within two feet (2’) of the pipeline shall be done by hand, or by other non-
mechanical means as approved by BP personnel who are on-site and can review the work.
Structures, Parking Lots, Roads, Driveways, and Fences
● No permanent structures may be constructed on/within/overhanging the pipeline right-of-
way (permanent structures shall include, but not be limited to, swimming pools, sheds, fences,
earthen berms, bike paths, etc.) Any aboveground structure should be located as far as possible
from the pipeline, and it is strongly recommended that none be located within 30’ of the pipeline;
this provides BP needed access for ongoing maintenance and potential emergency response.
(Requestors must inform the BP Right-of-Way Department as to how close the structure will be to
the pipeline right of way, even if the structure itself is off the pipeline right-of-way).
● For any proposed occupied buildings within 50’ of the pipeline, for your consideration,
please be advised that US Code of Federal Regulations 195 governing the construction of
AGENDA ITEM #7. d)
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hazardous liquid pipelines states, “no pipeline may be [installed] within 50 feet of any [existing]
private dwelling[,] industrial building or place of public assembly in which persons work,
congregate, or assemble, unless” the pipeline has 48” of cover. Thus, it is strongly recommended
that the 3rd party ensures any hazardous liquid pipeline within 50’ of an occupied building has a
minimum 48” of cover. This minimum depth of cover is intended to provide increased protection of
the pipeline and public in areas of public activity.
● No portion of canopy, building overhang, etc. shall be allowed over the pipeline right-of-
way.
● For proposed utility structures within public ROW adjacent to BP pipeline:
o No utility structures (including, but not limited to, manholes or catch
basins) shall be located over the pipeline. A minimum horizontal clearance of twenty-five
feet (25’) is required between the structure and the pipeline.
o There shall be a minimum vertical separation of two feet (2’) between the
pipeline and any underground utility structure constructed on the pipeline right-of-way,
regardless of horizontal clearance.
● Development grading should not remove any of the existing
ground cover from, nor add fill over the pipeline(s). Any request to increase the cover above BP’s
pipeline, with the exception of meeting the required clearance for a road crossing, must be
brought immediately to BP engineering’s attention for discussion. Please note: clearing a paved
lot (e.g., a parking lot), is not considered a road crossing.
● All permanent driving surfaces shall cross the pipeline right-of-way at, or as near to, a 90˚
angle as is feasible. In no instance shall the angle of the crossing be less than 45˚.
● For proposed road crossings and driveways BP will perform a stress factor calculation to
determine the amount of cover required over the pipeline. Under no circumstances shall cover be
less than the following: a) five and one half feet (5.5’) for all road crossings and commercial
driveways, and b) three feet (3’) for residential driveways.
● A minimum of four feet (4’) of cover is required for all drainage ditches.
● Proposals for parking lot construction on the pipe line right-of-way are discouraged and
should be limited to the same encroachment impact as would a 4 lane road. Any proposals must
include green spaces above the BP pipeline to allow for required visual inspections of the rights-
of-way and routine measurements.
● Concrete pavement is discouraged, especially reinforced concrete; and in most instances
will not be allowed. This is to prevent exposing the pipeline to stresses related to impact forces
associated with breaking concrete.
● Requests for fence installation within the easement shall be reviewed on a case-by-case
basis and any permitted fence install must allow for 24/7 access by BP operations to the pipeline
ROW
AGENDA ITEM #7. d)
Page 15 of 21
Foreign Line or Utility Crossings
● All foreign lines shall cross the pipeline right-of-way at, or as near to, a 90˚ angle as is feasible. In
no instance shall the angle of the crossing be less than 45˚.
● In no instance shall the foreign line be placed parallel to the pipelines right-of-way.
● The foreign line shall cross under the pipeline with at least two feet (2’) of vertical separation
(three feet (3’) for fiber optics).
● If the foreign line is a telecommunications cable, power cable, or similar in nature, the foreign line
shall be placed in a Schedule 40 PVC conduit, or greater, for a linear distance extending ten feet
(10’) on either side of the centerline of the pipeline. The entire length of carrier pipe shall either be
encased in concrete, or shall have a concrete cap placed on top of it. However, if the method of
installation is bore, and concrete is impractical, then the utility shall be placed in HDPE.
● If the foreign line is a metallic pipeline, or similar in nature, the foreign line shall be coated with a
suitable coating for a distance of at least fifty feet (50’) on either side of the centerline of the
pipeline. The foreign line owner, operator, or their contractor, shall install cathodic protection
bonds and potential test leads to the foreign line at the crossing location and terminate the leads
at an above-ground location as identified by BP’s on-site representative. BP will install the test
leads on BP’s pipeline.
● Below-ground precautionary flagging (warning tape) shall be placed in the ditch line above the
foreign line. The warning tape shall be placed approximately one foot (1’) below the final surface
grade/elevation. The warning tape shall extend for a linear distance of ten feet (10’) on either side
of the centerline of the pipeline.
Landscape and Vegetation
● Trees and deep-rooted shrubbery are not allowed on the pipeline
right-of-way. BP may permit the installation of limited landscaping and minor shrubbery plantings
with written communication and/or documentation. For a major development, landscaping plans
must first be submitted in writing to BP for review and approval. Any plantings that restrict
efficient aerial inspection or limit access to the easement area will be considered an interference
and will not be allowed.
● Development grading should not remove any of the existing
ground cover from, nor add fill over the pipeline(s). Any request to increase the cover above BP’s
pipeline, with the exception of meeting the required clearance for a road crossing, must be
brought immediately to BP engineering’s attention for discussion (to be clear a paved lot, e.g. a
parking lot, is not considered a road crossing).
Requestors anticipating problems complying with these requirements should contact BP’s Right
of Way Agent at BPPipelinesROW@bp.com.
If, in the exercise of the pipeline easement rights, any “Permitted Facility” is damaged, disturbed
or otherwise interfered with, BP and/or the pipeline easement owner shall be held harmless from
and against any and all claims of whatsoever kind and nature which might be associated with or
derived from such damage, disturbance or interference.
AGENDA ITEM #7. d)
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Exhibit D
bp
BP Pipelines (North America) Inc.
30 South Wacker Drive
Suite 900
Chicago, IL 60606
September 17, 2020
Pulte Homes
Attn: Ryan Kohlmann
3535 Factoria Blvd SE Suite 110
Bellevue, WA 98006
ryan.kohlmann@pultegroup.com>
425-216-3466
Re: Forest Terrace Plat – dated 10-17-2019 (revised on 04-23-2020, 07-06-2020, and
08-18-2020)
BP File No. 3676-KI-170, 3677-KI-170 / BP Ref. No. 10761
Dear Mr. Kohlmann:
BP Pipelines (North America) Inc. (hereafter referred to as BP) has reviewed the Subject
drawings for the proposed construction of a road, sidewalk, utilities, drainage berm, and grading
and has approved the plans with respect to the16” Allen – Renton Pipeline and 20” Allen –
Renton Pipeline (hereafter referred to as the Olympic pipelines), subject to the following terms:
1. 811, the national One Call number, must be contacted, per your state requirements,
prior to any excavation within twenty five feet (25’) of the pipelines.
2. In addition to the “One Call”, BP’s Damage Prevention Specialist, AJ Agnew
(206) 510-9281, or his/her designated representative, shall be contacted at least
48 hours prior to any activities within twenty five feet (25’) of the Olympic pipelines and
must be present prior to commencing work or moving equipment within Olympic pipeline
rights of way.
3. A copy of this letter must be onsite at all times, and all construction workers and
equipment operators must be made aware of the requirements herein. Failure to have a
copy of this letter onsite may result in a stop work order until the construction team is
made aware of the terms and conditions set forth in this Approval Letter.
4. If the Olympic Damage Prevention Specialist, in his/her sole discretion, determines that
Pulte Homes activities could result in damage to the pipelines, such Damage Prevention
AGENDA ITEM #7. d)
Page 17 of 21
Specialist will notify Pulte Homes, and/or their operator or contractor. Pulte Homes
herein acknowledges that the Olympic Damage Prevention Specialist shall have full
authority to stop any of Pulte Homes’ excavation or construction related activities in
close proximity to the Olympic pipelines if in the Olympic Damage Prevention
Specialist’s sole opinion, Pulte Homes activities could result in damage to the Olympic
pipelines.
5. Sheets 9 and 56 – Pulte Homes has proposed the addition of approximately 2.6’ of
grade above the 16” Allen – Renton Pipeline and 3.7’ of grade above the 20” Allen –
Renton Pipeline at the northern edge of NE 27th Place.
a. No more than 2.6’ of cover shall be added above the 16” Allen – Renton Pipeline.
b. No more than 3.7’ of cover shall be added above the 20” Allen – Renton Pipeline.
6. Sheets 12, 20, and 56 – Pulte Homes has proposed construction of a permanent asphalt
road, NE 27th Place, including a concrete sidewalk crossing above the Olympic pipelines
to serve the residential subdivision.
a. The proposed road shall be constructed above the 16” pipeline with a minimum
of four feet (4.0’) of cover (proposed 4.0’).
b. The proposed road shall be constructed above the 20” pipeline with a minimum
of five feet (5.0’) of cover (proposed 5.0’).
c. The road shall cross the pipelines at as close to a 90 degree angle as is feasible,
and no crossing less than 45 degrees will be permitted (proposed 88°).
d. Backfilling over the pipelines shall be as per the following:
i. Two layers of geotextile material (Johns Manville Spunbound polyester
Type 011/250 or similar) shall be placed beneath any permanent
aggregate material below the roadway, extending for a minimum of
ten feet (10’) to either side of the pipelines.
ii. Acceptable good quality flowable fill (not to exceed a strength of 100 psi)
shall be used to backfill up to the base of the pavement layer and will
extend for a minimum distance of five feet (5’) on either side of the
pipelines.
7. Sheets 12, 20, 30, and 56 – Pulte Homes has proposed installation of a 12” LCPE storm
drain crossing below the 16” Allen – Renton Pipeline and 20” Allen – Renton Pipeline
along the south side of NE 27th Place via the open cutting method.
a. The proposed 12” storm drain shall be installed below the pipelines as follows:
i. The 16” Allen – Renton Pipeline shall be crossed with a minimum of two
feet (2’) of edge to edge vertical separation (proposed 4.7’).
ii. The 20” Allen – Renton Pipeline shall be crossed with a minimum of two
feet (2’) of edge to edge vertical separation (proposed 2.8’).
b. The 12” storm drain shall maintain a minimum depth of 10.6’ for the full width of
the Olympic easement.
c. Below-ground precautionary flagging, with color indicating type of utili ty, shall be
placed approximately one foot (1’) below final surface grade for a distance of ten
feet (10’) on either side of the centerlines of the pipelines at the 12” storm drain
crossing.
AGENDA ITEM #7. d)
Page 18 of 21
d. The proposed 12” storm drain shall cross the pipelines at as close to 90° as is
feasible, and no crossing less than 45° will be permitted (proposed 82°).
8. Sheets 12, 45, 50, and 56 – Pulte Homes has proposed installation of an 8” DI water
main in an 18” PVC casing crossing below the 16” Allen – Renton Pipeline and 20” Allen
– Renton Pipeline under NE 27th Place via the open cutting method.
a. The proposed 8” water main shall be installed below the pipelines as follows:
i. The 16” Allen – Renton Pipeline shall be crossed with a minimum of two
feet (2’) of edge to edge vertical separation (proposed 5.1’).
ii. The 20” Allen – Renton Pipeline shall be crossed with a minimum of two
feet (2’) of edge to edge vertical separation (proposed 2.2’).
b. The 8” water main shall maintain a minimum depth of 12.7’ for the full width of
the Olympic easement.
c. Below-ground precautionary flagging, with color indicating type of utility, shall be
placed approximately one foot (1’) below final surface grade for a distance of ten
feet (10’) on either side of the centerlines of the pipelines at the 8” water main
crossing.
d. The proposed 8” water main shall cross the pipelines at as close to 90° as is
feasible, and no crossing less than 45° will be permitted (proposed 82°).
9. Sheets 12, 45, 50, and 56 – Pulte Homes has proposed installation of an 8” PVC
sanitary sewer crossing below the 16” Allen – Renton Pipeline and 20” Allen – Renton
Pipeline along the south side of NE 27th Place via the open cutting method.
a. The proposed 8” sanitary sewer shall be installed below the pipelines as follows:
i. The 16” Allen – Renton Pipeline shall be crossed with a minimum of two
feet (2’) of edge to edge vertical separation (proposed 4.6’).
ii. The 20” Allen – Renton Pipeline shall be crossed with a minimum of two
feet (2’) of edge to edge vertical separation (proposed 2.3’).
b. The 8” sanitary sewer shall maintain a minimum depth of 10.3 for the full width of
the Olympic easement.
c. Below-ground precautionary flagging, with color indicating type of utility, shall be
placed approximately one foot (1’) below final surface grade for a distanc e of ten
feet (10’) on either side of the centerlines of the pipelines at the 8” sanitary sewer
crossing.
d. The proposed 8” sanitary sewer shall cross the pipelines at as close to 90° as is
feasible, and no crossing less than 45° will be permitted (proposed 82°).
10. Sheets 56 and 87 – Pulte Homes has proposed installation of two (2) 2” PVC lighting
conduits crossing below the 16” Allen – Renton Pipeline and 20” Allen – Renton Pipeline
along NE 27th Place via the open cutting method.
a. The proposed 2” lighting conduits shall be installed below the pipelines as
follows:
i. The 16” Allen – Renton Pipeline shall be crossed with a minimum of two
feet (2’) of edge to edge vertical separation (proposed minimum 2.0’).
ii. The 20” Allen – Renton Pipeline shall be crossed with a minimum of two
feet (2’) of edge to edge vertical separation (proposed minimum 2.0’).
AGENDA ITEM #7. d)
Page 19 of 21
b. Below-ground precautionary flagging, with color indicating type of utility, shall be
placed approximately one foot (1’) below final surface grade for a distance of ten
feet (10’) on either side of the centerlines of the pipelines at the 2” lighting
conduits.
c. The proposed 2” lighting conduits shall cross the pipelines at as close to 90° as is
feasible, and no crossing less than 45° will be permitted (proposed 82°).
11. Sheets 20 and 56 – Pulte Homes has proposed installation of a rock lined drainage berm
crossing above the 16” Allen – Renton Pipeline and 20” Allen – Renton Pipeline along
NE 27th Place via the open cutting method.
a. The rock lined drainage berm shall cross the pipelines at as close to a 90 degree
angle as is feasible, and no crossing less than 45 degrees will be permitted
(proposed 81°).
b. Land restoration after construction shall not result in any grade reduction above
the pipelines.
12. Sheets 56 and PSE Page 2 of 2 – Pulte Homes has proposed installation of a 2”
HDPE/PVC gas line and three (3) 2” HDPE/PVC telecommunication/power lines
crossing below the 16” Allen – Renton Pipeline and 20” Allen – Renton Pipeline along
the south side of NE 27th Place via the open cutting method.
a. The proposed 2” gas line and power lines shall be installed below the pipelines
with a minimum of two feet (2’) of edge to edge vertical separation (proposed
minimum 2.0’).
b. The proposed 2” telecommunication lines (or lines similar to fiber optics in
nature) shall be installed below the pipelines with a minimum of three feet (3’) of
edge to edge vertical separation (proposed minimum 3.0’).
c. The installation depth of 2” gas line and telecommunication/power lines at the
Olympic pipeline crossings shall be maintained for the full width of the Olympic
easement.
d. Below-ground precautionary flagging, with color indicating type of utility, shall be
placed approximately one foot (1’) below final surface grade for a distance of ten
feet (10’) on either side of the centerlines of the pipelines at the 2” gas line and
telecommunication/power line crossings.
e. The proposed 2” gas line and telecommunication/power lines shall cross the
pipelines at as close to 90° as is feasible, and no crossing less than 45° will be
permitted (proposed minimum 45°).
f. The telecommunication/power lines shall be placed in a Schedule 40 PVC
conduit, or greater, for a linear distance extending ten feet (10’) on either side of
the centerline of the pipelines. The telecommunication/power lines shall either
be encased in red-dyed concrete or shall have a red-dyed concrete cap placed
on top of it.
13. The following procedures apply to multiple encroachments as noted below:
a. Encroachments 2, 3, 4, 5, 6, 7, 8 – No excavation or backfilling will be permitted
within the pipeline rights of way without the Olympic Damage Prevention
Specialist onsite.
AGENDA ITEM #7. d)
Page 20 of 21
b. Encroachments 2, 7 – Prior to any earth disturbance, the pipelines’ depth of
cover shall be confirmed by the Olympic Damage Prevention Specialist.
c. Encroachments 2, 7 – A minimum of two feet (24”) of undisturbed soil shall be
maintained above the pipelines. Anything less would be considered a scope
change and require further review/approval by BP, and if approved, any
excavation within two feet (24”) of the pipelines shall be done by hand.
d. Encroachments 3, 4, 5, 6, 7, 8 – Backfilling over the pipelines shall be as per the
following:
i. Acceptable excavated (good quality) fill can be used to backfill below the
pipelines e.g. sand.
ii. Backfill in one foot (1’) lifts up to within five feet (5’) from the pipelines.
Each lift being compacted by tamping to as close as practicable to 95%
compaction.
iii. To obtain proper compaction moisture shall be added to the backfill as
necessary, however ponding is not permitted.
iv. Within five feet (5’) of the pipelines, lifts should be decreased to six inches
(6”), not to exceed eight inches (8”).
v. Within six inches (6”) of the pipelines, there should be a layer of sand that
extends six inches (6”) above the pipelines; the sand layer also needs to
be hand compacted as much as practical.
vi. The remaining good quality fill shall be compacted in six inch (6”) lifts (not
to exceed eight inches (8”)) until surface grade is achieved.
e. Encroachments 3, 4, 5, 6, 7 – All excavation within two feet (24”) of the pipelines
shall be done by hand.
f. Encroachments 3, 4, 5, 6, 7 – All excavation within two feet (24”) of the pipelines
shall be done by hand.
14. There shall be no storage of material (i.e. excavation spoils) or equipment over the
Olympic pipelines without prior written approval.
15. Should silt fence placement be required close to or over the pipelines, the Olympic
Damage Prevention Specialist shall be contacted first in order to approve placement of
the stakes (a minimum of five feet (5’) from the pipelines) and flag the location of the
pipelines.
16. Should project sign placement be required close to or over the pipelines, the Olympic
Damage Prevention Specialist shall be contacted first in order to approve placement of
the sign posts (a minimum of five feet (5’) from the pipelines) and flag the location of the
pipelines.
17. If applicable, all BP signage, vent pipes and test stations shall be protected during
construction. Should any of these need relocation due to construction, this work shall
only be performed by or under the supervision of the Olympic Damage Prevention
Specialist.
AGENDA ITEM #7. d)
Page 21 of 21
18. The following equipment inventory list was submitted for approval to cross Olympic’s
pipelines:
a. International Vactor Truck
b. Komatsu HM350 Dump Truck
c. Komatsu WA380 Wheel Loader
d. Peterbilt Truck
e. Caterpillar D8 Dozer
f. Komatsu PC490 Handler
19. The above equipment inventory list has been approved subject to the following
requirements:
a. Areas of crossing shall be clearly defined by the Olympic Damage Prevention
Specialist and kept to a minimum.
b. The pipelines shall be clearly flagged, and safety fence or silt fence shall be
utilized to prevent accidental/unauthorized equipment crossings.
c. The Olympic Damage Prevention Specialist shall confirm proper depth of cover
exists at the crossing locations prior to the start of construction/crossing the
Olympic pipelines.
d. The equipment shall only cross the Olympic pipelines at locations near the
proposed improvements with a minimum of 4.0’ of soil depth above the pipelines.
e. Under no circumstances may any of the vibratory rollers commence, terminate,
or operate in vibratory mode within 20’ of the pipelines.
f. One layer of geotextile material (Johns Manville Spunbound polyester Type
011/250 or similar) shall be placed beneath any additional fill and existing grade.
g. Equipment must cross the pipeline rights of way at as near to a 90° angle as is
feasible.
h. No equipment shall operate over the pipelines longitudinally.
i. No track type equipment shall be permitted to pivot or turn directly over the top of
the pipelines.
j. A scraper or pan type tractor shall not be used for removal of soil within ten feet
(10’) of the centerline of the pipelines. Rubber tire or small track ty pe equipment
is an acceptable alternative.
k. A sheepsfoot roller shall not be used for compaction purposes within five feet (5’)
or directly above the centerline of the pipelines.
20. As-builts of the proposed construction in the vicinity of the Olympic pipelin e shall be
submitted to BP within 12 months after construction is completed.
Should your design require a field change in the vicinity of the Olympic pipelines, AJ Agnew
must be contacted and approve any revisions prior to actuating the changes in the fie ld.
Best regards,
Julie Yun
Program Engineer
AGENDA ITEM #7. d)
AB - 2870
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: WSDA Relief and Recovery Grant for Farmers Markets
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Community Services Department
STAFF CONTACT: Carrie Olson, Farmers Market Coordinator
EXT.: 7214
FISCAL IMPACT SUMMARY:
Accept $20,000.00 in funding from Washington State Department of Agriculture (WSDA) for the Renton
Farmers Market.
SUMMARY OF ACTION:
The coronavirus pandemic has affected small businesses and local food supply chains in different ways. In
2020, the Renton Farmers Market saw a 58% decrease in revenues due to operating restrictions and a
decrease in sponsorships due to the coronavirus pandemic.
This grant specifically aims to help farmers market organizations, agritourism farms, craft beverage producers,
and shellfish growers. These sectors are important parts of our agricultural economy that experienced
economic hardship due to the pandemic and faced limitations in accessing relief. Farmers market
organizations provide vital direct marketing opportunities for hundreds of local farms in every region of the
state, and offer access to farm-fresh and locally produced goods for millions of shoppers.
EXHIBITS:
A. WSDA Relief and Recovery Grant - RFM Application
B. WSDA Covid-19 Relief and Recovery Grant Award Letter
C. WSDA - FORWARD - ACH Enrollment
STAFF RECOMMENDATION:
Approve to accept the WSDA Relief and Recovery Grant of $20,000 in grant funds to support the Renton
Farmers Market.
AGENDA ITEM #7. e)
WSDA Relief and Recovery Grant: Farmers Market Organizations
WSDA Website:https://agr.wa.gov/services/grant-opportunities/covid-grants
Grants:
WSDA Relief and Recovery Grants for Farmers Market Organizations will be awarded based on
information submitted in the application and is contingent upon availability of funds. Grants are to be
used to recover from the impacts of the COVID-19 pandemic and used for expenses such as rent or other
expenses necessary to continue operations.
Support:
For support with the grant application and process, please contact the Washington State Farmers Market
Association at info@wafarmersmarkets.org or (206) 706-5198. A webinar on how to apply will be held
on Tues, April 13 at 11:30am. Please contact WSFMA for the Zoom link and call in number.
Award amount/s
Grant awards range from $10,000 to $20,000 for Farmers Market Organizations that operated one
farmers market in 2019 and/or 2020. For Farmers Market Organizations that operated two or more
unique farmers market locations in 2019 or 2020, the grant amount is up to $30,000.
Background:
WSDA is allocating funds from the Disaster Response Account managed by the State of Washington
Office of Financial Management, pursuant to Chapter 7, Laws of 2020.
The WSDA Relief and Recovery Grant will provide support to farmer market organizations. Farmers
market organizations provide vital direct marketing opportunities, promotions and support for hundreds
of local farms, processors, and other entrepreneurs. In every region of the state, farmers markets attract
millions of shoppers seeking healthy foods, enriching educational experiences, and community
connections. The farmers market sector generates an estimated $60 million in sales to small businesses
each year. This grant serves the public purpose of bolstering the viability of the Washington State
agricultural industry, helping prevent business closures, and hence supporting the health and diversity of
Washington State’s economy.
Eligibility Requirements:
The farmers market organization must:
●Have operated at least one farmers market that was open in 2019 and/or 2020 and the farmers
market must have
o Operated at a recurrent physical location in Washington state;
o Operated one or more days a week, either seasonally or year-round; and
o Had an average of at least five (5) Washington farm vendors per market day during the
market season.
●Submit a vendor roster upon request.
●Attest to decreased income and/or additional costs incurred in 2020 (negative financial impact)
resulting from the COVID-19 public health emergency.
April 9, 2021 Page 1
AGENDA ITEM #7. e)
●Farmers markets organizations may be incorporated as nonprofit organizations, public entities, for
profit businesses.
●Farmers Market Organizations may only apply for one grant per organization.
The following entities are not eligible the WSDA Relief and Recovery Grants for Farmers Market
Organizations:
●New farmers markets in 2021
●Online farmers markets, farm stands, food hubs, CSAs, and grocery stores
●Individual vendors selling at farmers markets.
Application Instructions:
Farmers Market Organizations are required to submit a completed application no later than April 26,
2021 through the online application + URL.
Please contact the WSFMA for help with the application process.info@wafarmersmarkets.org or (206)
706-5198.
Page 2
AGENDA ITEM #7. e)
Application
Application Instructions: Click on the question to type in a response
I. Information about the Farmers Market Organization
1.Legal Name of Farmers Market Organization:
2.How is this Farmers Market Organization incorporated?
☐Nonprofit or project of a nonprofit
☐City government, Parks District, County government, or other public entity
☐For-profit business
☐Other, please describe:_____________________
3.WA State Unified Business Identifier (UBI) number if the organization has one.
A UBI number is a nine-digit number that registers you with several state agencies and allows
you to do business in Washington State. A state issued UBI number is sometimes called a tax
registration number, a business registration number, or a business license number
Not a qualifier
4.Contact Name:
5.Contact Title:
6.Contact Phone Number:
7.Contact Email Address:
8.Organization Mailing Address, including Zip Code
9.County:
Page 3
City of Renton Farmers Market
x
Carrie Olson
Farmers Market Coordinator
425-430-7214
clolson@rentonwa.gov
1055 South Grady Way, 6th Floor, Renton, WA 98057
King
177000094
AGENDA ITEM #7. e)
10. Tax Identification Number (TIN) or Employer Identification Number (EIN):
An Employer Identification Number (EIN) is also known as a Federal Tax Identification Number (TIN),
and is used to identify a business entity. Generally, businesses need an EIN. Like a Social Security
number, the EIN number is nine digits long and assigned by the federal government. The IRS uses the
number to identify taxpayers who are required to file various business tax returns. The typical format
is XX-XXXXXXX.
*Select “No” if you do not have an EIN because you are a sole proprietor and are not required. You
are not required to provide your security number in this application.
11.Did this Farmers Market Organization operate MORE THAN ONE unique farmers market location
in either 2019 or 2020?
☐Yes
☐No Sorting question
If yes then $30,000
12.List the names of all farmers markets that this Farmers Market Organization operated in either
2019 or 2020:
13.If this Farmers Market Organization operated at only ONE farmers market location in 2019 and/or
2020, how many vendors sold there on a typical market day during peak season? *If the market
operated in both 2019 and 2020, please use the larger number.
☐30 vendors or less
☐More than 30 vendors Sorting question 30 or less $10,000 more that 30 $20,000
II. Application Questions
1.Did this Farmers Market Organization operate at least one farmers market that was open in 2019
and/or 2020?
☐Yes
☐No
Page 4
916001271
x
Renton Farmers Market
x
x
AGENDA ITEM #7. e)
2.Did the farmers market that was open operate one or more days a week, either during the market
season or year round?
☐Yes
☐No
3.Did the farmers market operate at a recurrent physical site in Washington?
☐Yes
☐No
4.Did the farmers market have an average of at least five (5) Washington farm vendors per market
day during the 2019 or 2020 market season that sold directly to shoppers at the market?
☐Yes
☐No
5.Was this farmers market authorized to participate in the WIC and/or Senior Farmers Market
Nutrition Program in 2019 and/or 2020?
☐Yes
☐No
6.Which Associations was this Farmers Market Organization a member of in 2019 and/or 2020?
☐Washington State Farmers Market Association
☐City of Seattle Farmers Markets
☐Gorge Grown Food Network
☐Inland Northwest Farmers Market Association
☐Kitsap County Farmers Markets
☐Skagit Farmers Market Coalition
☐Other, please describe: _____________________
☐None
**If this Farmers Market Organization was NOT a member of any of the associations listed in the
previous question, please provide a copy of your vendor list for the most recent season your farmers
market operated (2019 or 2020).
Page 5
x
x
x
x
x
AGENDA ITEM #7. e)
7.Did this Farmers Market Organization experience a decrease in income, and/or an increase in
operating costs since April 1, 2020 due to COVID-19 public health emergency?
☐Yes
☐No
II. Impacts
1.What are the primary challenges has your market organization experienced due to the COVID-19
pandemic?
☐Unable to operate farmers market (did not open)
☐Reduction in number of market days open
☐Delay in opening day at farmers market
☐Reduced income from vendor fees
☐Vendors not allowed to sell at farmers market because they were not considered “essential”
under public health guidelines
☐Vendors unable to sell due to reduced number of vendors allowed at farmers market site per
public health guidelines
☐Vendors’ sales decreased due to limitations at their booths (e.g. modified displays, product
mix allowed, purchasing options, no sampling allowed)
☐Reduced number of shoppers
☐Reduced number of volunteers and additional staffing needed
☐Vendor recruitment and retention
☐Additional public health restrictions imposed by local jurisdictions (e.g., City or County)
☐Loss of sponsorships and other normal fundraising
☐Health and safety of the farmers market staff, volunteers, and vendors
☐Enforcing public health requirements with shoppers and others in the market
☐Other, please describe: _____________________
Page 6
x
x
x
x
x
x
x
x
x
x
x
x
AGENDA ITEM #7. e)
2.How will a WSDA Grant financially benefit your Farmers Market Organization?
☐Paying farmers market operating expenses
☐Ability to ensure sufficient staffing and/or professional services
☐Paying for rent, permits
☐Covering costs for COVID-19 requirements
☐Covering debt from 2020
☐Investing in online ordering, delivery or pick up at your farmers market
☐To reduce vendor booth fees
☐Educational programming or activities at the farmers market
☐Additional farmers market promotions
☐Adding a new farmers market location, hours, or days.
☐Other, please describe: _____________________
3.How will a WSDA COVID-19 Recovery Grant impact the overall outlook for the future of this
Farmers Market Organization?
4.How many unique farm vendors or food processors from Washington state will your Farmers
Market Organization support in 2021 (at all of your farmers markets locations)?
Total number:
5.Are you or a representative from this Farmers Market Organization willing to complete an
evaluation from the WSFMA about the WSDA COVID-19 Recovery Grant? (It will likely be emailed
in the fall of 2021.)
☐Yes
☐No
Page 7
x
x
x
x
x
The outlook for the future of the Renton Farmers Market will be greatly
improved by a grant from WSDA. In 2020, due to COVID19 restrictions, we
saw our expected revenues fall 58%. This grant will help offset those
losses and ensure operations will remain in place for 2021 and into 2022.
21
x
AGENDA ITEM #7. e)
III. Certifications
By submitting this application and signing below, I certify the following: No to any of these are a disqual
a. I am authorized to submit this proposal on behalf of this Farmers Market Organization.
b. I certify this organization does not unlawfully discriminate with regard to employees, volunteers,
delivery of programs or services, or clients served based on age, sex, religion/creed, race, color,
national or ethnic origin, sexual orientation, gender identity or expression, disability, marital
status, military or veteran’s status, pregnancy or genetic information.
c. The information submitted in this application is true, correct, and complete to the best of my
knowledge.
d. I understand that signing this document does not constitute an approved grant by the
Washington State Department of Agriculture (WSDA). Submission of this application does not
obligate WSDA in any way to provide a grant.
e. I understand that grant award amounts may be modified (increased or decreased) at the
discretion of the WSDA Director based on eligibility of the Applicant, number applications
received, and/or funding availability.
f. I attest that, if awarded this funding, the award will be used to cover organization expenses due
to financial hardship caused by the COVID-19 pandemic, including but not limited rent, mortgage
and utilities, or other expenses needed to help prevent permanent closure of the organization.
g. I acknowledge my organization may be asked to provide receipts or additional documentation
for up to 6 years following the receipt of any grant funding. If any of the expenses paid with
grant money are found ineligible according to State or application guidelines, I agree to
reimburse WSDA the full amount of the grant award.
h. I am not and none of the Applicant organization’s owners are presently suspended, debarred,
proposed for debarment, declared ineligible, voluntarily excluded from participation in this
transaction by any Federal or State department or agency, or presently involved in any
bankruptcy.
i. The organization is active and is/has been operating in compliance with COVID-19-related orders
issued by the Governor and has not been issued a citation, suspension, or revocation of license
due to disregarding COVID-19 health or safety measures applicable to the organization.
Page 8
AGENDA ITEM #7. e)
j. I understand that WSDA will rely on the accuracy of the submittals and certifications made with
this application. Any misrepresentation or inaccurate information may result in a determination
of ineligibility and/or forfeiture of grant funds. I further understand I may be required to submit
backup documentation proving the accuracy of my answers.
Signature
Please Note: By entering data in the next field (Name, Title, Contact Phone and Date) you are:
a. Representing that you are an officer or other agent duly authorized to enter into legally
binding agreements for the applicant.
b. Agreeing to submit this grant application in an electronic form, which shall be bound by its
contents as an electronic transaction.
c. Agreeing that your insertion of data into these following fields constitutes an electronic
signature:
Name:
Title:
Contact Phone Number:
Date:
Washington State Department of Agriculture will not accept reconsideration or appeals on submitted
grant applications. Correcting mistakes or making edits after your application has been submitted is not
allowed.
Page 9
Carrie Olson
Farmers Market Coordinator
425-430-7214
4/13/2021
AGENDA ITEM #7. e)
May 7, 2021
TO: WSDA Covid-19 Relief and Recovery Grant Applicant
FROM: Derek I. Sandison, Director
SUBJECT: Grant Application - Approved
On behalf of the Washington State Department of Agriculture (WSDA), I am happy to inform you that
your application for the WSDA Covid-19 Relief and Recovery Grant is approved. Please respond to the
email from forward-support@livestories.com with the requested information and signature so that they
can process your payment.
WSDA is pleased to be able to award these grants thanks to our partnership with the Washington state
Department of Commerce. We understand the important role your continued operation and success
plays in contributing to the diversity and vibrancy of our agricultural economy, and to Washington
State’s economy as a whole.
The coronavirus pandemic has affected small businesses and local food supply chains in different ways.
This grant specifically aims to help farmers market organizations, agritourism farms, craft beverage
producers, and shellfish growers. These sectors are important parts of our agricultural economy that
experienced economic hardship due to the pandemic and faced limitations in accessing relief.
Farmers market organizations provide vital direct marketing opportunities for hundreds of local farms in
every region of the state, and offer access to farm-fresh and locally produced goods for millions of
shoppers. Farms that welcome visitors for agritourism experiences generate important farm income
while building agricultural literacy and connection between urban and rural communities.
Craft beverage producers, with their purchases of Washington specialty grains, hops, fruits, and honey,
are critical partners in the success of Washington farms. Washington shellfish is prized around the
world, yet most shellfish in the United States consumed in restaurants and closures significantly
challenged our growers.
We recognize that the resourcefulness and resiliency of the many small businesses and organizations
that make up Washington’s agricultural sector was essential during the past year. It will be critical as we
move towards recovery.
If you have questions, please contact the grant support team at forward-support@livestories.com.
Thank you and congratulations!
AGENDA ITEM #7. e)
COVID-19 RELIEF and RECOVERY GRANT
Please complete and sign both Parts 1 and 2 of this form to receive payment.
● Part 1: Accounts Payable Vendor ACH Enrollment Form
Business Name _____________________ (“Business) and Geocko, Inc. (dba LiveStories) (Company) enter into this ACH
Origination “Agreement” on this ______ day of _____________, 2021.
The Business hereby authorizes the Company to initiate credit entries to our checking account indicated below and the
financial institution named below in order to facilitate deposit of grant award transaction payment on behalf of the
Company. See examples below.
Please select the type of account: Checking_______ Savings_______
BANK NAME _______________________
ACH ROUTING/ABA #_____________________ ACCOUNT # ____________________________
This authorization may be revoked by either the Company or the Business without cause provided the Company has
received written notification from the Business of its termination in such time and in such manner as to afford Company
and Depository a reasonable opportunity to act on it. The Company is not responsible for returned entries due to
incorrect account or ABA routing numbers.
The Business agrees that the Company may initiate debit entries to its account for corrections and adjustments in the
event of erroneous transactions to the Business’ account.
PRINTED NAME: ___________________________
SIGNATURE: ______________________________ DATE: ___________________
PLEASE ATTACH/SEND A COPY OF A VOIDED CHECK
AGENDA ITEM #7. e)
COVID-19 RELIEF and RECOVERY GRANT
Business ACH contact telephone number: _____________________
Business ACH confirmation email addresses ________________________________
(confirmations may be sent to multiple people)
Please return the completed form to the email address - FORWARD-support@livestories.com
Examples of Routing & Account Numbers
● Part 2: Acceptance of Grant
I acknowledge I have been awarded a grant in the amount of $20,000 and have agreed to accept that amount. By
accepting the funds and signing this agreement, I am bound by the terms set forth in the application.
PRINTED NAME: ___________________________
SIGNATURE: ______________________________ DATE: ___________________
Please rate your overall experience with FORWARD - 1 2 3 4 5
(Circle your choice) Poor ---------------------------------- Good
AGENDA ITEM #7. e)
AB - 2874
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: Renton Parkrun 2021 Fee Waiver
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community Services Department
STAFF CONTACT: Jennifer Spencer, Recreation and Neighborhood Supervisor
EXT.: 6711
FISCAL IMPACT SUMMARY:
Total amount of fee to be waived equals $85.00 as identified in the fee waiver request.
SUMMARY OF ACTION:
The City of Renton provides numerous opportunities to engage in the community, its culture, and its citizens
through single, seasonal, and reoccurring programs and events. Fee waivers are provided to groups who
provide these opportunities, who may not be able to put them on with the added burden of these logistical
parking, rental, and permit fees. The program is 100% volunteer organized and does not allow
commercialization at events. Renton ParkRun provides a free 5K running program to locals of Renton and
neighboring cities. The park rental fee for park use from June 1 - December 31, 2021 is $85.00.
EXHIBITS:
A. Renton Parkrun Fee Waiver Request
STAFF RECOMMENDATION:
Approve the requested fee waiver of $85.00 for park use.
AGENDA ITEM #7. f)
C:\Users\jmerriman\Desktop\FarmersMarketPkg2014.doc
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the
Finance Committee.
Request Date: 5/5/21
Name of Group: Renton parkrun (parkrun USA)
Group Contact Person: Cathryn Burby Contact Number: 860-888-4495
Address (Street, State, Zip): 300 Lenora Street, Seattle, WA 98121
Email Address: renton@parkrun.com
Date of Event: Every Saturday (9 am)
Number in Party: On average, 30-50 with room to grow
Location Name/Address: Cedar River Trail (starting and ending under 405 overpass)
Type of Event: 5K run/walk
Staff Contact Name/Telephone: Cathryn Burby
What is the total cost of the rental and applicable fees? $85
What is the cost of the fee waiver or reduction requested? $85
Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens:
Renton parkrun is a community event managed completely by volunteers that encourages
physical activity and connection with others. It is a part of parkrun USA, a non-profit
organization. A requirement to host a local parkrun event is obtaining landowner permission
without an associated cost to the organization. This allows parkrun to be free for all participants
for all time. Our participants range in age from 4 to mid-80s with times ranging from just under
17 minutes to well over an hour. We attract families, individuals seeking connection with others
in the community, walkers, joggers, and elite runners. There’s a place for everyone and it’s a
welcoming, safe environment where everyone feels welcome and valued no matter what their
ability and pace. This regular opportunity for physical activity and the use of a local trail system
is a great addition to the city-run programs that exist, but without the investment of staff time
or oversight on a weekly basis. We’ve appreciated that the city has waived the annual fee since
the beginning of this event in 2017.
AGENDA ITEM #7. f)
AB - 2876
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: 2021-2022 King Co Council One Time Funding
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Community Services Department
STAFF CONTACT: Dianne Utecht, Human Services Coordinator
EXT.: 6655
FISCAL IMPACT SUMMARY:
$25,000 from the King County Department of Community and Human Services (DCHS) via a grant from
Councilmember Reagan Dunn will be evenly distributed to Communities in Schools of Renton -Tukwila (CISR)
and Sustainable Renton (SR) to enable them to support Renton families affected by COVID 19. Funds must be
expended by December 31, 2021.
SUMMARY OF ACTION:
Communities in Schools will provide direct support to families affected by Covid 19 by providing food gift
cards, rental and utility assistance, and help with cell phones and internet access to allow students to school at
home. The Family Liaisons will contact families applying for assistance to learn more about the needs and
connect them with appropriate resources, which may include these funds.
Sustainable Renton provides a drive through grocery store every Monday. They usually serve between 75 -100
cars per week, and each car can be receiving food for up to three families. They glean much of their food from
a large geographical area, and must drive to pick it up. The funds will support fuel/mileage reimbursement for
the volunteers, equipment repair and maintenance, signage, and purchase of non baby food items. They have
seen a significant increase in the requests for diapers.
EXHIBITS:
A. Letter of Agreement Between King County and City of Renton
STAFF RECOMMENDATION:
Authorize staff and City Clerk to execute a grant agreement for $25,000 with King County's Department of
Community and Human Services, approved as to form by the City Attorney Department, and for staff to
contract with Communities in Schools Renton-Tukwila and Sustainable Renton for these funds.
AGENDA ITEM #7. g)
KingCountyAdultServicesDivisionDepartmentofCommunityandHumanServices401FifthAvenue,Suite500Seattle,WA98104206-263-9105TYRelay:711May10,2021DianneUtechtCityofRenton1055S.GradyWayRenton,WA98057RE:2021/2022CouncilOne-TimefundingDearDianneUtecht:.,73pThisletteristoserveastheagreementbetweenCityofRentonandtheAdultServicesDivision(ASD),intheKingCountyDepartmentofCommunityandHumanServices(DCHS).CityofRenton(Contractor)willbecompensatedamaximumof$25,000tosupportbothCommunitiesinSchoolsofRentonandtheSustainableRentonprogramasdescribedintheattachedscopeofworkandpaymentschedule.TheworkforthisagreementshalltakeplacebetweenJanuary1,2021throughDecember31,2021unlessotherwiseterminatedbyDCHS.ToacknowledgeyouracceptanceofDCHS’terms,pleasesignanddateonpage5belowandreturnthesignedlettertobothShannonPerez-Darby,ResilientCommunitiesProgramManageratSperezd@kingcounty.govandourDCHSContract&ProcurementUnitatdchscontractsikincicounty.qov.AnarrativereportwillbeduenolaterthantenworkingdaysafterDecember31,2022,inwhichyouprovideadescriptionofhowthesefundswereusedtobenefityourorganization.Youareencouragedtoincludedocuments,photographs,receiptsoranyotherrelevantinformationthatshowshowthefundswereused.Pleasenotethatfutureconsiderationsofadditionalfundinginyearstocomewillbebasedinpartonthereceiptofthenarrativereportwithinthetimeframespecifiedabove.ThisawardisconditioneduponyourcompliancewithapplicableStateandCountylaws,andthetermsandconditionsstatedbelow.AGENDA ITEM #7. g)
CityofRentonMay10,2021Page2of5Beforeyoucanreceivecompensationfortheseservices,wewillneedtoreceivethefollowingfromyou:•ConfirmationoftheentityKingCountywillcontractwith(i.e.yourselfasanindividualoryourselfasarepresentativeofanorganization);•AcompletedSubstituteKC-W9;Toavoiddelaysinprocessingyourpayment,pleaseensurethefollowingsectionsoftheKC-W9arefullycompleted:PhysicalAddress,RemitAddress,andTaxReportingNameandAddress.PleaseseeSectionIllintheenclosedStatementofWorkforinstructionsonBillingandCompensation.Pleasesendthesematerials,alongwithanyquestionsyoumayhave,toourDCHSContract&ProcurementUnitatdchscontract(kinQcounty.Qov.Welookforwardtoworkingwithyou.Sincerely,DocuSignedby:fls&ISA)tWA11/2021113928F71.F469.evnoryszewskiDCHSChiefFinancialOfficercc:TheHonorableReaganDunn,MetropolitanKingCountyCouncilmember,District9.LeoFlor,Director,DepartmentofCommunityandHumanServices(DCHS)ShannonPerez-Darby,ResilientCommunitiesProgramManager,ASD,DCHSDCHSContractsandProcurementUnitEnclosures:StatementofWorkAttachment1-KC-W9AGENDA ITEM #7. g)
CityofRentonMay10,2021Page3of5StatementofWork:I.PeriodofPerformance:TheperiodofperformanceshalltakeplacebetweenJanuary1,2021throughDecember31,2022.Noextensionwillbegrantedforthiswork.II.PurposeandObjective:TheContractorshallusetheawardedfundforthefollowingactivities:A.TosupporttheCommunitiesinSchoolsofRenton.ThiswillincludedirectsupporttofamiliesaffectedbyCOVID-19.Including:1.foodgiftcards,2.rent,3.utility,4.cellphoneand5.internettoallowstudentstoschoolathome.6.FamilyLiaisonscontactthefamilytolearnmoreabouttheneedandconnectthemwithappropriateresources,whichmayincludethesefunds.—B.TosupporttheSustainableRentonprogram.ThisprogramprovidesadrivethroughgrocerystoreeveryMondaylocatedatSt.MatthewschurchintheRentonHighlands.Thefundswillsupports:1.fuel/mileagereimbursement,2.equipmentrepairandmaintenance,3.signage,and4.purchaseofnonfoodbabyitems.C.AnarrativereportwillbeduenolaterthantenworkingdaysafterDecember31,2022,inwhichyouprovideadescriptionofhowthesefundswereusedtobenefityourorganization.Youareencouragedtoincludedocuments,photographs,receiptsoranyotherrelevantinformationthatshowshowthefundswereused.III.Billing&CompensationTheContractorshallsubmitabillinginvoicethatdetailsclearandspecificdescriptionsofactivitiesandcostsbilledalongwithotherreportingrequirementsasstatedabove.TheContractorshallmaintainsupportingdocumentationthatdetailsexpendituresconsistentwiththebudgetandwillmakethisdocumentationavailableuponrequest.InvoicesshallbesubmittedtoDCHSdirectlytoShannonPerez-Darby,ResilientCommunitiesProgramManageratSperezd@kingcounty.gov.IV.RepresentationsandWarranties:A.Contractorrepresentsandwarrantsthatneitheritnoranysubcontractorsarepresentlydebarred,suspended,orproposedfordebarmentbytheU.S.Government.AGENDA ITEM #7. g)
CityofRentonMay10,2021Page4of5B.ContractorshallnotifyKingCountyintheeventit,orasubcontractor,isdebarred,suspended,orproposedfordebarmentbyanyFederaldepartmentoragency.Debarmentstatuscanbeverifiedathttps:!/www.sam.gov/.C.ContractorrepresentsandwarrantsthatneitheritnoranyoneinvolvedinthistransactionwasemployedbytheCountyinthepastyear.D.ContractorshallidentifyatthetimeofoffercurrentorformerCountyemployeesinvolvedinthepreparationofproposalsortheanticipatedperformanceofwork.FailuretoidentifycurrentorformerCountyemployeesinvolvedinthistransactionmayresultintheCounty’sdenyingorterminatingthisAgreement.Afteraward,theContractorisresponsiblefornotifyingtheCounty’sProjectManagerofcurrentorformerCountyemployeeswhomaybecomeinvolvedintheAgreementanytimeduringthetermofthisAgreement.E.ContractorshallcomplywithapplicableprovisionsofK.C.C.3.04EmployeeCodeofEthics.FailuretocomplywithsuchrequirementsconstitutesamaterialbreachofthisLetterofAgreementandmayresultintermination.F.PursuanttoKCC3.04.060,theContractorshallnotwillfullyattempttosecurepreferentialtreatmentinitsdealingswiththeCountybyofferinganyvaluableconsideration,thingofvalueorgift,whetherintheformofservices,loan,thingorpromise,inanyformtoanyCountyofficialoremployee.IfContractorisfoundtohaveviolatedtheprohibitionfoundinthisparagraph,itscurrentcontractswiththeCountywillbecancelledanditshallnotbeabletobidonanycountycontractforaperiodoftwoyears....‘V.IndemnificationTheContractorshallprotect,defend,indemnify,andsaveharmlessKingCounty,itsofficers,employees,andagentsfromanyandallcosts,claims,judgments,and/orawardsofdamages,arisingoutof,orinanywayresultingfrom,thenegligentactsoromissionsoftheContractor,itsofficers,employees,subcontractorsand/oragents,initsperformanceand/ornonperformanceofitsobligationsunderthisAgreement.Theobligationsunderthisparagraphextendtoanyclaim,demand,and/orcauseofactionbroughtby,oronbehalfof,anyofitsemployeesoragents.Forthispurpose,it,bymutualnegotiation,herebywaives,asrespectskingCountyonly,anyimmunitythatwouldotherwisebeavailableagainstsuchclaimsundertheIndustrialInsuranceprovisionsofTitle51oftheRevisedCodeofWashington(RCW).VI.MaintenanceofRecordsTheContractorshallmaintainaccountsandrecords,includingpersonnel,property,financial,andprogrammaticrecordsandothersuchrecordsasmaybedeemednecessarybytheCountytoensureproperaccountingforallfundsandcompliancewiththisAgreement.TheContractoragreestocooperatewiththeCountyoritsagentintheevaluationoftheContractor’sperformanceunderthisContractandtomakeavailableallinformationreasonablyrequiredbyanysuchevaluationprocess.TheresultsandrecordsofsaidevaluationsshallbemaintainedanddisclosedinaccordancewithRCWChapter42.56.AGENDA ITEM #7. g)
CityofRentonMay10,2021Page5of5VII.AdditionalTermsA.TheContractorshallnotdiscriminateintheprovisionofemployeebenefitsasprovidedinKingCountyOrdinance14823.FailuretoabidebythisrequirementmayresultindisqualificationfrombiddingonKingCountycontracts,remediesallowedbythisagreement,otherremediesallowableorprovidedforbylaworrule.B.TheContractorshallnotuseanyofthefundsprovidedunderthisAgreementforanypartisanpoliticalactivityortofurthertheelectionordefeatofanycandidateforpublicoffice.C.TheCountymakesnocommitmenttosupporttheservicescontractedforhereinandassumesnoobligationforfuturesupportoftheactivitycontractedhereinexceptasexpresslysetforthinthisAgreement.VIII.SignatureThepartiesacknowledgethisLetterofAgreementisthecompleteexpressionoftheterms,andanyoralorwrittenrepresentationsorunderstandingsnotincorporatedhereinareexcluded.INWITNESSWHEREOF,thepartiesherebyagreetothetermsandconditionsofthisAgreementSignatureDateDianneutechtName,Title(ifapplicable)AGENDA ITEM #7. g)
RequestforTaxpayerIdentificationnumberandGiveformtoKingCounty.KINGCOUNTYCertificationDonotsendtoIRSSUBSTITUTEW-3Name(asshownonInvoice)BusinessTypeCAssociationCC-CorporationCS-CorporationCDisregardedEntityCDivisionCGovernmentCIndividualCLimitedLiabilityCompany:EntertaxcIassificaton(C=C-Corporation,S=S-Corporation,P=Partnership_________CNonProfitCPartnershipCSoleProprietorCTrust/EstateBusinessRegistrationInformationEnterwhereyouateregisteredtodobusinessandthecorrespondingStateRegistrationNumberState:RegistrationNumber:PurchasingLocationInformationPhysicalAddressCity,State,andZipRemittanceInformationRemitAddress(ifdifferentthanabove)LPrCeSCity,State,andZipTaxReportingNameandTaxIdentificationNumberorSocialSecurityNumberEnteryourTaxreportingNameandaddress.TheTaxIdentificationnumberprovidedmustmatchthenamegivenonthe‘TaxReportingName”line.Forindividuals,thisisyoursocialsecuritynumber(SSN).TaxReportingNameTaxReportingAddressTaxReportingCity,State,andZipTaxIdentificationNumber,EmployerIdentificationNumberorSocialSecurityNumber(enternumbersonly):Underpenaltiesofperjury,Icertifythat:1.Thenumbershownonthisformismycorrecttaxreportingnameandidentificationnumber.2.IamaU.S.citizen,U.S.personorU.S.BusinessEntity.3.Iamnotsubjecttobackupwithholdingduetofailuretoreportinterestanddividendincome.4.IamexemptfromFATCAreporting.Certificationinstructions.IfyouarenotaU.S.citizen,U.S.personorU.S.BusinessEntity,youmustcrossoutitem2above.YouwillneedtoprovideacompletedKingCountyW9formaswellasacopyofyourW-8.SignHerePrintNameofSignerDateSignedVersion:3KingCountySubstituteW9Dated6/1/2018AGENDA ITEM #7. g)
AB - 2873
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: Local Agency Agreement with the Federal Aviation Administration
Under the Airport Coronavirus Response Grant Program (ACRGP)
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Public Works Airport
STAFF CONTACT: David Decoteau, Airport Director
EXT.: 7477
FISCAL IMPACT SUMMARY:
The Renton Municipal Airport was awarded Coronavirus Response and Relief Supplemental Appropriations Act
(CRRSAA) funding in the amount of $57,162 (Grant No. 3-53-0055-029-2021). Under the CRSAA $23,000 will
be obligated to the Airport Operational Fund (402) for operational expenses. The remaining portion of the
grant in the amount of $34,162 must be utilized for support of the Contract Tower Program at the Renton
Airport.
SUMMARY OF ACTION:
The Renton Municipal Airport was selected for a CRRSAA grant in the amount of $57,162. The attached Local
Agency Agreement with the Federal Aviation Administration (FAA) is required to obligate the grant funding
under the Airport Coronavirus Response Grant Program. This agreement is time-sensitive and must be
executed and returned to the FAA by June 20, 2021. The funds must be expended and drawn down within
four years, of which $23,000 is allocated to be used for Airport operational and maintenance salar ies and
$34,162 for contract tower operational expenses to cover the cost of regular janitorial sanitization and
cleaning at the Renton Airport.
This grant will supplement budgeted operational funds lost due to the COVID -19 pandemic.
EXHIBITS:
A. Local Agency Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Local Agency Agreement with the Federal Aviation
Administration for the obligation of CRRSAA grant funding through the Airport Coronavirus Response Grant
Program, and all subsequent agreements necessary to ensure full use and expenditure of this grant.
AGENDA ITEM #7. h)
3-53-0055-029-2021U.S.Department....FAASEAADO‘b.AirportsDivisionofTransportation..22005.216thStreet.NorthwestMountainRegionFederalAviation.Room1W-420Oregon,WashingtonAdministrationDesMoines,WA98198CRRSATransmittalLetterMay18,2021Mr.ArmondoPavone616WestPerimeterRoadRenton,WA98057DearMr.Pavone:PleasefindthefollowingelectronicAirportCoronavirusResponseGrantProgram(ACRGP)GrantOffer,GrantNo.3-53-0055-029-2021forRentonMunicipalAirport.Thisletteroutlinesexpectationsforsuccess.Pleasereadandfollowtheinstructionscarefully.Toproperlyenterintothisagreement,youmustdothefollowing:a.Thegoverningbodymustprovideauthoritytoexecutethegranttotheindividualsigningthegrant;i.e.thesponsor’sauthorizedrepresentative.b.Thesponsor’sauthorizedrepresentativemustexecutethegrant,followedbytheattorney’scertification,nolaterthanJune20,2021inorderforthegranttobevalid.c.Youmaynotmakeanymodificationtothetext,termsorconditionsofthegrantoffer.d.Thegrantoffermustbedigitallysignedbythesponsor’slegalsignatoryauthorityandthenthegrantofferwillberoutedviaemailtothesponsor’sattorney.Oncetheattorneyhasdigitallyattestedtothegrant,anemailwiththeexecutedgrantwillbesenttoallparties.Subjecttotherequirementsin2CFR§200.305,eachpaymentrequestforreimbursementunderthisgrantmustbemadeelectronicallyviatheDelphielnvoicingSystem.PleaseseetheattachedGrantAgreementformoreinformationregardingtheuseofthisSystem.Thetermsandconditionsofthisagreementrequireyoudrawdownandexpendthesefundswithinfouryears.Anairportsponsormayusethesefundsforcostsrelatedtooperations,personnel,cleaning,sanitization,janitorialservices,combatingthespreadofpathogensattheairport,anddebtservicepayments.AnairportsponsormayalsothesefundstocoverlawfulexpensestosupportFAAcontracttoweroperations.FundsprovidedforFAAcontracttoweroperationsmaynotbeusedforanyotherpurpose.PleaserefertotheACRGPFrequentlyAskedQuestionsforfurtherinformation.WitheachpaymentrequestyouarerequiredtouploadaninvoicesummarydirectlytoDelphi.TheinvoicesummaryshouldincludeenoughdetailtopermitFAAtoverifycompliancewiththeCoronavirusResponseandReliefSupplementalAppropriationsAct(PublicLaw116-260).Forthefinalpaymentrequest,inadditiontotherequirementlistedaboveforallpaymentrequests,youarerequiredtouploaddirectlytoDelphi:•Afinalfinancialreportsummarizingallofthecostsincurredandreimbursed,and•AnSF-425,and.•Acloseoutreport(Asamplereportisavailablehere).1AGENDA ITEM #7. h)
3-53-0055-029-2021Untilthegrantiscompletedandclosed,youareresponsibleforsubmittingasigned/datedSF-425annually,due90daysaftertheendofeachfederalfiscalyearinwhichthisgrantisopen(dueDecember31ofeachyearthisgrantisopen).AsaconditionofreceivingFederalassistanceunderthisaward,youmustcomplywithauditrequirementsasestablishedunder2CFRpart200.SubpartFrequiresnon-Federalentitiesthatexpend$750,000ormoreinFederalawardstoconductasingleorprogramspecificauditforthatyear.NotethatthisincludesFederalexpendituresmadeunderotherFederal-assistanceprograms.Pleasetakeappropriateandnecessaryactiontoassureyourorganizationwillcomplywithapplicableauditrequirementsandstandards.Iamreadilyavailabletoassistyouandyourdesignatedrepresentativewiththerequirementsstatedherein.Wesincerelyvalueyourcooperationintheseefforts.Sincerely,WarrenD.FerrellActingManager2AGENDA ITEM #7. h)
3-53-0055-029-20210U.S.DepartmentofTransportationFederalAviationAdministrationAIRPORTCORONAVIRUSRELIEFGRANTPROGRAM(ACRGP)GRANTAGREEMENTPartI-OfferFederalAwardOfferDate,May18,2021Airport/PlanningAreaRentonMjnicipaIAirportACRGPGrantNumber3-53-0055-029-2021(ContractNumber:DOT-FA21NM-K0101)UniqueEntityIdentifier092278894TO:CityofRenton(hereincalledthe“Sponsor”)FROM:TheUnitedStatesofAmerica(actingthroughtheFederalAviationAdministration,hereincalledthe“FAA”)WHEREAS,theSponsorhassubmittedtotheFAAanAirportsCoronavirusResponseGrantProgram(hereincalled“ACRGP”)ApplicationdatedMay17,2021,foragrantofFederalfundsatorassociatedwiththeRentonMunicipalAirport,whichisincludedaspartofthisACRGPGrantAgreement;andWHEREAS,theSponsorhasacceptedthetermsofFAA’sACRGPGrantoffer;WHEREAS,inconsiderationofthepromises,representationsandassurancesprovidedbytheSponsor,theFAAhasapprovedtheACRGPApplicationfortheRentonMunicipalAirport,(hereincalledthe“Grant”or“ACRGPGrant”)consistingofthefollowing:ThisACRGPGrantisprovidedinaccordancewiththeCoronavirusResponseandReliefSupplementalAppropriationsAct(CRRSAActor“theAct”),DivisionMofPublicLaw116-260,asdescribedbelow,toprovideeligibleSponsorswithfundingforcostsrelatedtooperations,personnel,cleaning,sanitization,janitorialservices,combatingthespreadofpathogensattheairport,anddebtservicepayments.ACRGPGrantamountstospecificairportsarederivedbylegislativeformula(SeeDivisionM,TitleIVoftheAct).ThepurposeofthisACRGPGrantistoprevent,preparefor,andrespondtocoronavirus.FundsprovidedunderthisACRGPGrantAgreementmustonlybeusedforpurposesdirectlyrelatedtotheairport.Suchpurposescanincludethereimbursementofanairport’soperationalandmaintenanceexpensesordebtservicepaymentsinaccordancewiththelimitationsprescribedintheAct.ACRGPGrantsmaybeusedtoreimburseairportoperationalandmaintenanceexpensesdirectlyrelatedtoRentonMunicipalincurrednoearlierthanJanuary20,2020.ACRGPGrantsalsomaybeusedtoreimburseaSponsor’spaymentof3AGENDA ITEM #7. h)
3-53-0055-029-2021debtservicewheresuchpaymentsoccuronorafterDecember27,2020.FundsprovidedunderthisACRGPGrantAgreementwillbegovernedbythesameprinciplesthatgovern“airportrevenue.”NewairportdevelopmentprojectsnotdirectlyrelatedtocombatingthespreadofpathogensandapprovedbytheFAAforsuchpurposes,maynotbefundedwiththisGrant.NOWTHEREFORE,inaccordancewiththeapplicableprovisionsoftheCRRSAAct,PublicLaw116-260,therepresentationscontainedintheGrantApplication,andinconsiderationof(a)theSponsor’sacceptanceofthisOffer;and,(b)thebenefitstoaccruetotheUnitedStatesandthepublicfromtheaccomplishmentoftheGrantandincompliancewiththeconditionsashereinprovided,THEFEDERALAVIATIONADMINISTRATION,FORANDONBEHALFOFTHEUNITEDSTATES,HEREBYOFFERSANDAGREEStopay100%percentoftheallowablecostsincurredasaresultofandinaccordancewiththisGrantAgreement.AssistanceListingsNumber(FormerlyCFDANumber):20.106ThisOfferismadeonandSUBJECTTOTHEFOLLOWINGTERMSANDCONDITIONS:CONDITIONS1.MaximumObligation.ThemaximumobligationoftheUnitedStatespayableunderthisOfferis$57,162,allocatedasfollows:$23,000NonPrimaryKU2021$34,162FederalContractTowerKT20212.GrantPerformance.ThisACRGPGrantAgreementissubjecttothefollowingfederalawardrequirements:a.ThePeriodofPerformance:1.ShallstartonthedatetheSponsorformallyacceptsthisagreement,andisthedatesignedbythelastSponsorsignatorytotheagreement.Theenddateoftheperiodofperformanceis4years(1,460calendardays)fromthedateofacceptance.Theperiodofperformanceenddateshallnotaffect,relieveorreduceSponsorobligationsandassurancesthatextendbeyondthecloseoutofthisGrantAgreement.2.MeansthetotalestimatedtimeintervalbetweenthestartofaninitialFederalawardandtheplannedenddate,whichmayincludeoneormorefundedportions,orbudgetperiods.(2CodeofFederalRegulations(CFR)§200.1)b.TheBudgetPeriod:1.ThebudgetperiodforthisACRGPGrantis4years(1,460calendardays).Pursuantto2CFR§200.403(h),theSponsormaychargetotheGrantonlyallowablecostsincurredduringthebudgetperiod.2.MeansthetimeintervalfromthestartdateofafundedportionofanawardtotheenddateofthatfundedportionduringwhichtheSponsorisauthorizedtoexpendthefundsawarded,includinganyfundscarriedforwardorotherrevisionspursuantto§200.308.c.CloseoutandTermination.1.UnlesstheFAAauthorizesawrittenextension,theSponsormustsubmitallGrantcloseoutdocumentationandliquidate(pay-off)allobligationsincurredunderthisawardnolaterthan120calendardaysaftertheenddateoftheperiodofperformance.IftheSponsor4AGENDA ITEM #7. h)
3-53-0055-029-2021doesnotsubmitallrequiredcloseoutdocumentationwithinthistimeperiod,theFAAwillproceedtocloseoutthegrantwithinoneyearoftheperiodofperformanceenddatewiththeinformationavailableattheendof120days.(2CFR§200.344)2.TheFAAmayterminatethisACRGPGrant,inwholeorinpart,inaccordancewiththeconditionssetforthin2CFR§200.340,orotherFederalregulatoryorstatutoryauthoritiesasapplicable.3.UnallowableCosts.TheSponsorshallnotseekreimbursementforanycoststhattheFAAhasdeterminedtobeunallowableundertheCRRSAAct.4.IndirectCosts-Sponsor.TheSponsormaychargeindirectcostsunderthisawardbyapplyingtheindirectcostrateidentifiedintheGrantApplicationasacceptedbytheFAA,toallowablecostsforSponsordirectsalariesandwagesonly.5.FinalFederalShareofCosts.TheUnitedStates’shareofallowableGrantcostsis100%.6.CompletingtheGrantwithoutDelayandinConformancewithRequirements.TheSponsormustcarryoutandcompletetheGrantwithoutunduedelaysandinaccordancewiththisACRGPGrantAgreement,theCRRSAAct,andtheregulations,policies,standards,andproceduresoftheSecretaryofTransportation(“Secretary”).Pursuantto2CFR§200.308,theSponsoragreestoreporttotheFAAanydisengagementfromfundingeligibleexpensesundertheGrantthatexceedsthreemonthsora25percentreductionintimedevotedtotheGrant,andrequestpriorapprovalfromFAA.Thereportmustincludeareasonforthestoppage.TheSponsoragreestocomplywiththeattachedassurances,whicharepartofthisagreementandanyaddendumthatmaybeattachedheretoatalaterdatebymutualconsent.7.AmendmentsorWithdrawalsbeforeGrantAcceptance.TheFAAreservestherighttoamendorwithdrawthisofferatanytimepriortoitsacceptancebytheSponsor.8.OfferExpirationDate.ThisofferwillexpireandtheUnitedStateswillnotbeobligatedtopayanypartofthecostsunlessthisofferhasbeenacceptedbytheSponsoronorbeforeJune20,2021,orsuchsubsequentdateasmaybeprescribedinwritingbytheFAA.9.ImproperUseofFederalFunds.TheSponsormusttakeallsteps,includinglitigationifnecessary,torecoverFederalfundsspentfraudulently,wastefully,orinviolationofFederalantitruststatutes,ormisusedinanyothermanner,includingusesthatviolatethisACRGPGrantAgreement,theCRRSAActorotherprovisionofapplicablelaw.ForthepurposesofthisACRGPGrantAgreement,theterm“Federalfunds”meansfundshoweverusedordispersedbytheSponsor,thatwereoriginallypaidpursuanttothisoranyotherFederalgrantagreement(s).TheSponsormustreturntherecoveredFederalshare,includingfundsrecoveredbysettlement,order,orjudgment,totheSecretary.TheSponsormustfurnishtotheSecretary,uponrequest,alldocumentsandrecordspertainingtothedeterminationoftheamountoftheFederalshareortoanysettlement,litigation,negotiation,orothereffortstakentorecoversuchfunds.AllsettlementsorotherfinalpositionsoftheSponsor,incourtorotherwise,involvingtherecoveryofsuchFederalsharerequireadvanceapprovalbytheSecretary.10.UnitedStatesNotLiableforDamageorInjury.TheUnitedStatesisnotresponsibleorliablefordamagetopropertyorinjurytopersonswhichmayarisefrom,orrelatetothisACRGPGrantAgreement,including,butnotlimitedto,anyactiontakenbyaSponsorrelatedtoorarisingfrom,directlyorindirectly,thisACRGPGrantAgreement.11.SystemforAwardManagement(SAM)RegistrationandUniqueEntityIdentifier(UEI).5AGENDA ITEM #7. h)
3-53-0055-029-2021a.RequirementforSystemforAwardManagement(SAM):UnlesstheSponsorisexemptedfromthisrequirementunder2CFR25.110,theSponsormustmaintainthecurrencyofitsinformationintheSAMuntiltheSponsorsubmitsthefinalfinancialreportrequiredunderthisgrant,orreceivesthefinalpayment,whicheverislater.ThisrequiresthattheSponsorreviewandupdatetheinformationatleastannuallyaftertheinitialregistrationandmorefrequentlyifrequiredbychangesininformationoranotherawardterm.AdditionalinformationaboutregistrationproceduresmaybefoundattheSAMwebsite(currentlyathttp://www.sam.gov).b.Uniqueentityidentifier(UEI)meansa12-characteralpha-numericvalueusedtoidentifyaspecificcommercial,nonprofitorgovernmentalentity.AUEImaybeobtainedfromSAM.govathttps://sam.gov/SAM/pages/public/index.isf.12.ElectronicGrantPayment(s).UnlessotherwisedirectedbytheFAA,theSponsormustmakeeachpaymentrequestunderthisagreementelectronicallyviatheDelphielnvoicingSystemforDepartmentofTransportation(DOT)FinancialAssistanceAwardees.13.AirandWaterQuality.TheSponsorisrequiredtocomplywithallapplicableairandwaterqualitystandardsforallprojectsinthisgrant.IftheSponsorfailstocomplywiththisrequirement,theFAAmaysuspend,cancel,orterminatethisagreement.14.FinancialReportingandPaymentRequirements.TheSponsorwillcomplywithallFederalfinancialreportingrequirementsandpaymentrequirements,includingsubmittaloftimelyandaccuratereports.15.BuyAmerican.UnlessotherwiseapprovedinadvancebytheFAA,inaccordancewith49UnitedStatesCode(U.S.C.)§50101theSponsorwillnotacquireorpermitanycontractororsubcontractortoacquireanysteelormanufacturedgoodsproducedoutsidetheUnitedStatestobeusedforanyprojectforwhichfundsareprovidedunderthisgrant.TheSponsorwillincludeaprovisionimplementingBuyAmericanineverycontract.16.AuditsforSponsors.PUBLICSPONSORS.TheSponsormustprovideforaSingleAuditorprogram-specificauditinaccordancewith2CFRPart200.TheSponsormustsubmittheauditreportingpackagetotheFederalAuditClearinghouseontheFederalAuditClearinghouse’sInternetDataEntrySystemathttp://harvester.census.gov/facweb/.UponrequestoftheFAA,theSponsorshallprovideonecopyofthecompletedaudittotheFAA.17.SuspensionorDebarment.Whenenteringintoa“coveredtransaction”asdefinedby2CFR§180,200,theSponsormust:a.Verifythenon-FederalentityiseligibletoparticipateinthisFederalprogramby:1.Checkingtheexcludedpartieslistsystem(EPLS)asmaintainedwithintheSystemforAwardManagement(SAM)todetermineifthenon-Federalentityisexcludedordisqualified;or2.Collectingacertificationstatementfromthenon-Federalentityattestingtheentityisnotexcludedordisqualifiedfromparticipating;or3.Addingaclauseorconditiontocoveredtransactionsattestingtheindividualorfirmisnotexcludedordisqualifiedfromparticipating.b.Requireprimecontractorstocomplywith2CFR§180.330whenenteringintolower-tiertransactions(e.g.sub-contracts).6AGENDA ITEM #7. h)
3-53-0055-029-2021c.ImmediatelydisclosetotheFAAwhenevertheSponsor(1)learnstheSponsorhasenteredintoacoveredtransactionwithanineligibleentity,or(2)suspendsordebarsacontractor,person,orentity.18.BanonTextingWhileDriving.a.InaccordancewithExecutiveOrder13513,FederalLeadershiponReducingTextMessagingWhileDriving,October1,2009,andDOTOrder3902.10,TextMessagingWhileDriving,December30,2009,theSponsorisencouragedto:1.Adoptandenforceworkplacesafetypoliciestodecreasecrashescausedbydistracteddriversincludingpoliciestobantextmessagingwhiledrivingwhenperforminganyworkfor,oronbehalfof,theFederalgovernment,includingworkrelatingtothisACRGPGrantorsubgrantfundedbythisGrant.2.Conductworkplacesafetyinitiativesinamannercommensuratewiththesizeofthebusiness,suchas:A.Establishmentofnewrulesandprogramsorre-evaluationofexistingprogramstoprohibittextmessagingwhiledriving;andB.Education,awareness,andotheroutreachtoemployeesaboutthesafetyrisksassociatedwithtextingwhiledriving.b.TheSponsormustinsertthesubstanceofthisclauseonbanningtextingwhiledrivinginallsubgrants,contracts,andsubcontractsfundedbythisACRGPGrant.19.TraffickinginPersons.a.Youastherecipient,youremployees,subrecipientsunderthisACRGPGrant,andsubrecipients’employeesmaynot—1.Engageinsevereformsoftraffickinginpersonsduringtheperiodoftimethattheawardisineffect;2.Procureacommercialsexactduringtheperiodoftimethattheawardisineffect;or3.UseforcedlaborintheperformanceoftheawardorsubawardsundertheACRGPGrant.b.TheFAAastheFederalawardingagencymayunilaterallyterminatethisaward,withoutpenalty,ifyouorasubrecipientthatisaprivateentity—1.IsdeterminedtohaveviolatedaprohibitioninparagraphAofthisACRGPGrantAgreementterm;or2.HasanemployeewhoisdeterminedbytheagencyofficialauthorizedtoterminatetheACRGPGrantAgreementtohaveviolatedaprohibitioninparagraphA.1ofthisACRGPGranttermthroughconductthatiseither—A.AssociatedwithperformanceunderthisACRGPgrant;orB.Imputedtothesubrecipientusingthestandardsanddueprocessforimputingtheconductofanindividualtoanorganizationthatareprovidedin2CFRPart180,“0MBGuidelinestoAgenciesonGovernment-wideDebarmentandSuspension(Nonprocurement),”asimplementedbytheFAAat2CFRPart1200.c.YoumustinformusimmediatelyofanyinformationyoureceivefromanysourceallegingaviolationofaprohibitioninparagraphAduringthisACRGPGrantAgreement.7AGENDA ITEM #7. h)
3-53-0055-029-2021d.OurrighttoterminateunilaterallythatisdescribedinparagraphAofthissection:1.Implementssection106(g)oftheTraffickingVictimsProtectionActof2000(TVPA),asamended(22U.S.C.§7104(g)),and2.IsinadditiontoallotherremediesfornoncompliancethatareavailabletotheFAAunderthisACRGPGrant.20.EmployeeProtectionfromReprisal.a.ProhibitionofReprisals—1.Inaccordancewith41U.S.C.§4712,anemployeeofagranteeorsubgranteemaynotbedischarged,demoted,orotherwisediscriminatedagainstasareprisalfordisclosingtoapersonorbodydescribedinsub-paragraph(A)(2),informationthattheemployeereasonablybelievesisevidenceof:a.GrossmismanagementofaFederalgrant;b.GrosswasteofFederalfunds;c.AnabuseofauthorityrelatingtoimplementationoruseofFederalfunds;d.Asubstantialandspecificdangertopublichealthorsafety;ore.Aviolationoflaw,rule,orregulationrelatedtoaFederalgrant.2.Personsandbodiescovered:Thepersonsandbodiestowhichadisclosurebyanemployeeiscoveredareasfollows:a.AmemberofCongressorarepresentativeofacommitteeofCongress;b.AnInspectorGeneral;c.TheGovernmentAccountabilityOffice;d.AFederalofficeoremployeeresponsibleforoversightofagrantprogram;e.Acourtorgrandjury;f.Amanagementofficeofthegranteeorsubgrantee;org.AFederalorStateregulatoryenforcementagency.3.SubmissionofComplaint—ApersonwhobelievesthattheyhavebeensubjectedtoareprisalprohibitedbyparagraphAofthisACRGPGrantAgreementmaysubmitacomplaintregardingthereprisaltotheOfficeofInspectorGeneral(OIG)fortheU.S.DepartmentofTransportation.4.TimeLimitationforSubmittalofaComplaint—Acomplaintmaynotbebroughtunderthissubsectionmorethanthreeyearsafterthedateonwhichtheallegedreprisaltookplace.5.RequiredActionsoftheInspectorGeneral—Actions,limitations,andexceptionsoftheInspectorGeneral’sofficeareestablishedunder41U.S.C.§4712(b).6.AssumptionofRightstoCivilRemedy—UponreceiptofanexplanationofadecisionnottoconductorcontinueaninvestigationbytheOfficeofInspectorGeneral,thepersonsubmittingacomplaintassumestherighttoacivilremedyunder41U.S.C.§4712(c).21.Limitations.Nothingprovidedhereinshallbeconstruedtolimit,cancel,annul,ormodifythetermsofanyFederalgrantagreement(s),includingalltermsandassurancesrelatedthereto,thathavebeenenteredintobytheSponsorandtheFAApriortothedateofthisACRGPGrantAgreement.22.FaceCoveringsPolicy.Thesponsoragreestoimplementaface-covering(mask)policytocombatthespreadofpathogens.Thispolicymustincludearequirementthatallpersonswearamask,inaccordancewithCentersforDiseaseControl(CDC)andTransportationSecurityAdministration(TSA)8AGENDA ITEM #7. h)
3-53-0055-029-2021requirements,asapplicable,atalltimeswhileinallpublicareasoftheairportproperty,excepttotheextentexemptedunderthoserequirements.ThisspecialconditionrequirestheairportsponsorcontinuetorequiremasksuntilExecutiveOrder13998,PromotingCOVID-19SafetyinDomesticandInternationalTravej,isnolongereffective.SPECIALCONDITIONSFORSPECIFICACRGPFUNDING1.ACRGPFCTOperations.TheSponsoragreesthatitwillusethefundsinthisACRGPGrantallocatedspecificallytocoverlawfulexpensestosupportFederalContractToweroperationsinaccordancewiththeCRRSAAct,PublicLaw116-260,DivisionM,TitleIV.Useofthesefundsislimitedtothefollowing:a.expensesincurredbytheSponsoronorafterDecember27,2020tosupportFederalContractToweroperationssuchaspayroll,utilities,cleaning,sanitization,janitorialservices,servicecontracts,andcombatingthespreadofpathogens,whichmayincludeitemsgenerallyhavingalimitedusefullife,includingpersonalprotectiveequipmentandcleaningsupplies,aswellasdebtservicepayments;and;b.eligibleequipmentforFederalContractToweroperationsdefinedinFAAReauthorizationProgramGuidanceLetter19-02,AppendixA:FCTMinimumEquipmentList,acquiredonorafterDecember27,2020;TheSponsormaynotusefundsallocatedforFederalContractToweroperationsforotherairportpurposes.TheSponsoragreestosubmitinvoicesforreimbursementforthesefundsseparatelyfromotherinvoicesforfundsprovidedinthisACRGPGrant.FundsnotexpendedunderthisconditionaresubjecttorecoverybyFAA.SPECIALCONDITIONSFORUSEOFACRGPFUNDSCONDITIONSFORROLLINGSTOCK/EQUIPMENT-EquipmentorVehicleReplacement.TheSponsoragreesthatwhenusingfundsprovidedbythisgranttoreplaceequipment,theproceedsfromthetrade-inorsaleofsuchreplacedequipmentshallbeclassifiedandusedasairportrevenue.2.EquipmentAcquisition.TheSponsoragreesthatforanyequipmentacquiredwithfundsprovidedbythisgrant,suchequipmentshallbeusedsolelyforpurposesdirectlyrelatedtotheairport.3.LowEmissionSystems.TheSponsoragreesthatvehiclesandequipmentacquiredwithfundsprovidedinthisgrant:a.Willbemaintainedandusedattheairportforwhichtheywerepurchased;andb.Willnotbetransferred,relocated,orusedatanotherairportwithouttheadvanceconsentoftheFAA.TheSponsorfurtheragreesthatitwillmaintainannualrecordsonindividualvehiclesandequipment,projectexpenditures,costeffectiveness,andemissionreductions.CONDITIONSFORUTILITIESANDLAND-4.UtilitiesProration.ForpurposesofcomputingtheUnitedStates’shareoftheallowableairportoperationsandmaintenancecosts,theallowablecostofutilitiesincurredbytheSponsortooperate9AGENDA ITEM #7. h)
3-53-0055-029-2021andmaintainairport(s)includedintheGrantmustnotexceedthepercentattributabletothecapitaloroperatingcostsoftheairport.5.UtilityRelocationinGrant.TheSponsorunderstandsandagreesthat:a.TheUnitedStateswillnotparticipateinthecostofanyutilityrelocationunlessanduntiltheSponsorhassubmittedevidencesatisfactorytotheFAAthattheSponsorislegallyresponsibleforpaymentofsuchcosts;b.FAAparticipationislimitedtothoseutilitieslocatedon-airportoroff-airportonlywheretheSponsorhasaneasementfortheutility;andc.TheutilitiesmustserveapurposedirectlyrelatedtotheAirport.6.LandAcquisition.Wherefundsprovidedforbythisgrantareusedtoacquireland,theSponsorshallrecordthegrantagreement,includingthegrantassurancesandanyandallrelatedrequirements,encumbrances,andrestrictionsthatshallapplytosuchland,inthepubliclandrecordsofthejurisdictioninwhichthelandislocated.10AGENDA ITEM #7. h)
3-53-0055-029-2021TheSponsor’sacceptanceofthisOfferandratificationandadoptionoftheACRGPGrantApplicationincorporatedhereinshallbeevidencedbyexecutionofthisinstrumentbytheSponsor.TheOfferandAcceptanceshallcompriseanACRGPGrantAgreement,asprovidedbytheCRRSAAct,constitutingthecontractualobligationsandrightsoftheUnitedStatesandtheSponsorwithrespecttothisGrant.TheeffectivedateofthisACRGPGrantAgreementisthedateoftheSponsor’sacceptanceofthisOffer.Pleasereadthefollowinginformation:Bysigningthisdocument,youareagreeingthatyouhavereviewedthefollowingconsumerdisclosureinformationandconsenttotransactbusinessusingelectroniccommunications,toreceivenoticesanddisclosureselectronically,andtoutilizeelectronicsignaturesinlieuofusingpaperdocuments.Youarenotrequiredtoreceivenoticesanddisclosuresorsigndocumentselectronically.Ifyouprefernottodoso,youmayrequesttoreceivepapercopiesandwithdrawyourconsentatanytime.DatedMay18,2021UNITEDSTATESOFAMERICAFEDERALAVIATIONADMINISTRATION(Signature)WarrenFerrell(TypedName)ActingManager,SeattleADO.(TitleofFAAOfficial)11AGENDA ITEM #7. h)
3-53-0055-029-2021PartII-AcceptanceTheSponsordoesherebyratifyandadoptallassurances,statements,representations,warranties,covenants,andagreementscontainedintheACRGPGrantApplicationandincorporatedmaterialsreferredtointheforegoingOfferunderPartIofthisACRGPGrantAgreement,anddoesherebyacceptthisOfferandbysuchacceptanceagreestocomplywithallofthetermsandconditionsinthisOfferandintheACRGPGrantApplicationandallapplicabletermsandconditionsprovidedforintheCRRSAActandotherapplicableprovisionsofFederallaw.Pleasereadthefollowinginformation:Bysigningthisdocument,youareagreeingthatyouhavereviewedthefollowingconsumerdisclosureinformationandconsenttotransactbusinessusingelectroniccommunications,toreceivenoticesanddisclosureselectronically,andtoutilizeelectronicsignaturesinlieuofusingpaperdocuments.Youarenotrequiredtoreceivenoticesanddisclosuresorsigndocumentselectronically.Ifyouprefernottodoso,youmayrequesttoreceivepapercopiesandwithdrawyourconsentatanytime.Ideclareunderpenaltyofperjurythattheforegoingistrueandcorrect.1DatedCityofRenton(NameofSponsor)(SignatureofSponsor’sDesignativeOfficial/Representative)By:_______________________________________(TypeNameofSponsor’sDesignativeOfficial/Representative)Title:(TitleofSponsor’sDesignativeOfficial/Representative)1KnowinglyandwillfullyprovidingfalseinformationtotheFederalgovernmentisaviolationof18U.S.C.Section1001(FalseStatements)andcouldsubjectyoutofines,imprisonment,orboth.12AGENDA ITEM #7. h)
3-53-0055-029-2021CERTIFICATEOFSPONSOR’SATTORNEYI,,actingasAttorneyfortheSponsordoherebycertify:ThatinmyopiniontheSponsorisempoweredtoenterintotheforegoingGrantAgreementunderthelawsoftheStateofWashington.Further,IhaveexaminedtheforegoingGrantAgreementandtheactionstakenbysaidSponsorandSponsor’sofficialrepresentativehasbeendulyauthorizedandthattheexecutionthereofisinallrespectsdueandproperandinaccordancewiththelawsofthesaidStateandtheCRRSAAct.TheSponsorunderstandsfundingmadeavailableunderthisGrantAgreementmayonlybeusedtoreimburseforairportoperationalandmaintenanceexpenses,anddebtservicepayments.TheSponsorfurtherunderstandsitmaysubmitaseparaterequesttousefundsfornewairport/projectdevelopmentpurposes,subjecttoadditionalterms,conditions,andassurances.Further,itismyopinionthatthesaidGrantAgreementconstitutesalegalandbindingobligationoftheSponsorinaccordancewiththetermsthereof.Pleasereadthefollowinginformation:Bysigningthisdocument,youareagreeingthatyouhavereviewedthefollowingconsumerdisclosureinformationandconsenttotransactbusinessusingelectroniccommunications,toreceivenoticesanddisclosureselectronically,andtoutilizeelectronicsignaturesinlieuofusingpaperdocuments.Youarenotrequiredtoreceivenoticesanddisclosuresorsigndocumentselectronically.Ifyouprefernottodoso,youmayrequesttoreceivepapercopiesandwithdrawyourconsentatanytime.DatedatBy:(SignatureofSponsor’sAttorney)13AGENDA ITEM #7. h)
3-53-0055-029-2021AIRPORTCORONAVIRUSRELIEFGRANTPROGRAM(ACRGP)ASSURANCESAIRPORTSPONSORSA.General.1.TheseAirportCoronavirusReliefGrantProgram(ACRGP)AssurancesarerequiredtobesubmittedaspartoftheapplicationbysponsorsrequestingfundsundertheprovisionsoftheCoronavirusResponseandReliefSupplementalAppropriationsActof2020(CRRSAActor“theAct”),PublicLaw116-260.Asusedherein,theterm‘publicagencysponsor’meansapublicagencywithcontrolofapublic-useairport;theterm“privatesponsor’meansaprivateownerofapublic-useairport;andtheterm‘sponsor’includesbothpublicagencysponsorsandprivatesponsors.2.UponacceptanceofthisACRGPGrantofferbythesponsor,theseassurancesareincorporatedintoandbecomepartofthisACRGPGrantAgreement.B.SponsorCertification.Thesponsorherebyassuresandcertifies,withrespecttothisACRGPGrantthat:ItwillcomplywithallapplicableFederallaws,regulations,executiveorders,policies,guidelines,andrequirementsastheyrelatetotheapplication,acceptance,anduseofFederalfundsforthisACRGPGrantincludingbutnotlimitedtothefollowing:FEDERALLEGISLATIONa.49U.S.C.Chapter471,asapplicableb.Davis-BaconAct—40U.S.C.276(a),et.seq.c.FederalFairLaborStandardsAct—29U.S.C.201,et.seq.d.HatchAct—5U.S.C.1501,et.seq.2e.UniformRelocationAssistanceandRealPropertyAcquisitionPoliciesActof1970Title42U.S.C.4601,et.seq.f.NationalHistoricPreservationActof1966—Section106—16U.S.C.470(f).g.ArcheologicalandHistoricPreservationActof1974—16U.S.C.469through469c.h.NativeAmericansGraveRepatriationAct—25U.S.C.Section3001,et.seq.i.CleanAirAct,P.L.90-148,asamended.j.CoastalZoneManagementAct,P.L.93-205,asamended.k.FloodDisasterProtectionActof1973—Section102(a)—42U.S.C.4012a.I.Title49,U.S.C.,Section303,(formerlyknownasSection4(f)).m.RehabilitationActof1973—29U.S.C.794.n.TitleVIoftheCivilRightsActof1964(42U.S.C.§2000detseq.,78stat.252)(prohibitsdiscriminationonthebasisofrace,color,nationalorigin).o.AmericanswithDisabilitiesActof1990,asamended,(42U.S.C.§12101etseq.),prohibitsdiscriminationonthebasisofdisability).14AGENDA ITEM #7. h)
3-53-0055-029-2021p.AgeDiscriminationActof1975—42U.S.C.6101,et.seq.q.AmericanIndianReligiousFreedomAct,P.L.95-341,asamended.r.ArchitecturalBarriersActof1968—42U.S.C.4151,et.seq.s.PowerplantandIndustrialFueluseActof1978—Section403-2U.S.C.8373.t.contractWorkHoursandSafetyStandardsAct—40U.S.C.327,et.seq.u.CopelandAnti-kickbackAct—18u.s.c.874.1.v.NationalEnvironmentalPolicyActof1969—42U.S.C.4321,et.seq.w.WildandScenicRiversAct,P.L.90-542,asamended.x.SingleAuditActof1984—31U.S.C.7501,et.seq.2y.Drug-FreeWorkplaceActof1988—41U.S.C.702through706.z.TheFederalFundingAccountabilityandTransparencyActof2006,asamended(Pub.L.109-282,asamendedbysection6202ofPub.L.110-252).EXECUTIVEORDERSa.ExecutiveOrder11246—EqualEmploymentOpportunityb.ExecutiveOrder11990—ProtectionofWetlandsc.ExecutiveOrder11998—FloodPlainManagementd.ExecutiveOrder12372—IntergovernmentalReviewofFederalProgramse.ExecutiveOrder12699—SeismicsafetyofFederalandFederallyAssistedNewBuildingConstructionf.ExecutiveOrder12898—EnvironmentalJusticeg.ExecutiveOrder14005—EnsuringtheFutureIsMadeinAllofAmericabyAllofAmericasWorkers.FEDERALREGULATIONSa.2CFRPart180—0MBGuidelinestoAgenciesonGovernmentwideDebarmentandSuspension(Nonprocurement).b.2CFRPart200—UniformAdministrativeRequirements,CostPrinciples,andAuditRequirementsforFederalAwards.c.2CFRPart1200—NonprocurementSuspensionandDebarment.d.28CFRPart35—DiscriminationontheBasisofDisabilityinStateandLocalGovernmentServices.e.28CFR§50.3—U.S.DepartmentofJusticeGuidelinesforEnforcementofTitleVIoftheCivilRightsActof1964.f.29CFRPart1—Proceduresforpredeterminationofwagerates.1g.29CFRPart3—ContractorsandsubcontractorsonpublicbuildingorpublicworkfinancedinwholeorpartbyloansorgrantsfromtheUnitedStates.115AGENDA ITEM #7. h)
3-53-0055-029-2021h.29CFRPart5—LaborstandardsprovisionsapplicabletocontractscoveringFederallyfinancedandassistedconstruction(alsolaborstandardsprovisionsapplicabletonon-constructioncontractssubjecttotheContractWorkHoursandSafetyStandardsAct).1I.41CFRPart60—OfficeofFederalContractCompliancePrograms,EqualEmploymentOpportunity,DepartmentofLabor(FederalandFederallyassistedcontractingrequirements).11.49CFRPart20—Newrestrictionsonlobbying.k.49CFRPart21—NondiscriminationinFederally-assistedprogramsoftheDepartmentofTransportation-effectuationofTitleVIoftheCivilRightsActof1964.I.49CFRPart23—ParticipationbyDisadvantageBusinessEnterpriseinAirportConcessions.m.49CFRPart26—ParticipationbyDisadvantagedBusinessEnterprisesinDepartmentofTransportationProgram.n.49CFRPart27—NondiscriminationontheBasisofHandicapinProgramsandActivitiesReceivingorBenefitingfromFederalFinancialAssistance.1o.49CFRPart28—EnforcementofNondiscriminationontheBasisofHandicapinProgramsorActivitiesconductedbytheDepartmentofTransportation.p.49CFRPart30—DenialofpublicworkscontractstosuppliersofgoodsandservicesofcountriesthatdenyprocurementmarketaccesstoU.S.contractors.q.49CFRPart32—Government-wideRequirementsforDrug-FreeWorkplace(FinancialAssistance).r.49CFRPart37—TransportationServicesforIndividualswithDisabilities(ADA).s.49CFRPart41—SeismicsafetyofFederalandFederallyassistedorregulatednewbuildingconstruction.FOOTNOTESTOASSURANCEACRGPASSURANCEB.1.Theselawsdonotapplytoairportplanningsponsors.2Theselawsdonotapplytoprivatesponsors.Costprinciplesestablishedin2CFRPart200subpartEmustbeusedasguidelinesfordeterminingtheeligibilityofspecifictypesofexpensesAuditrequirementsestablishedin2CFRPart200subpartFaretheguidelinesforaudits.SPECIFICASSURANCESSpecificassurancesrequiredtobeincludedingrantagreementsbyanyoftheabovelaws,regulations,orcircularsareincorporatedbyreferenceinthisGrantAgreement.1.PurposeDirectlyRelatedtotheAirportItcertifiesthatthereimbursementsoughtisforapurposedirectlyrelatedtotheairport.2.ResponsibilityandAuthorityoftheSponsor.a.PublicAgencySponsor:IthaslegalauthoritytoapplyforthisGrant,andtofinanceandcarryouttheproposedgrant;thatanofficialdecisionhasbeenmadebytheapplicant’sgoverningbodyauthorizingthefilingoftheapplication,includingallunderstandingsandassurancescontainedtherein,anddirecting16AGENDA ITEM #7. h)
3-53-0055-029-2021andauthorizingthepersonidentifiedastheofficialrepresentativeoftheapplicanttoactinconnectionwiththeapplicationandtoprovidesuchadditionalinformationasmayberequired.b.PrivateSponsor:IthaslegalauthoritytoapplyforthisGrantandtofinanceandcarryouttheproposedGrantandcomplywithallterms,conditions,andassurancesofthisGrantAgreement.Itshalldesignateanofficialrepresentativeandshallinwritingdirectandauthorizethatpersontofilethisapplication,includingallunderstandingsandassurancescontainedtherein;toactinconnectionwiththisapplication;andtoprovidesuchadditionalinformationasmayberequired.3.GoodTitle.It,apublicagencyortheFederalgovernment,holdsgoodtitle,satisfactorytotheSecretary,tothelandingareaoftheairportorsitethereof,orwillgiveassurancesatisfactorytotheSecretarythatgoodtitlewillbeacquired.4.PreservingRightsandPowers.a.Itwillnottakeorpermitanyactionwhichwouldoperatetodepriveitofanyoftherightsandpowersnecessarytoperformanyoralloftheterms,conditions,andassurancesinthisGrantAgreementwithoutthewrittenapprovaloftheSecretary,andwillactpromptlytoacquire,extinguish,ormodifyanyoutstandingrightsorclaimsofrightofotherswhichwouldinterferewithsuchperformancebythesponsor.ThisshallbedoneinamanneracceptabletotheSecretary.b.Ifthesponsorisaprivatesponsor,itwilltakestepssatisfactorytotheSecretarytoensurethattheairportwillcontinuetofunctionasapublic-useairportinaccordancewiththisGrantAgreement.c.Ifanarrangementismadeformanagementandoperationoftheairportbyanyagencyorpersonotherthanthesponsororanemployeeofthesponsor,thesponsorwillreservesufficientrightsandauthoritytoinsurethattheairportwillbeoperatedandmaintainedinaccordanceTitle49,UnitedStatesCode,theregulations,andthetermsandconditionsofthisGrantAgreement.5.ConsistencywithLocalPlans.AnyprojectundertakenbythisGrantAgreementisreasonablyconsistentwithplans(existingatthetimeofsubmissionoftheACGRPapplication)ofpublicagenciesthatareauthorizedbytheStateinwhichtheprojectislocatedtoplanforthedevelopmentoftheareasurroundingtheairport.6.ConsiderationofLocalInterest.IthasgivenfairconsiderationtotheinterestofcommunitiesinornearwhereanyprojectundertakenbythisGrantAgreementmaybelocated.7.ConsultationwithUsers.InmakingadecisiontoundertakeanyairportdevelopmentprojectundertakenbythisGrantAgreement,ithasundertakenreasonableconsultationswithaffectedpartiesusingtheairportatwhichprojectisproposed.17AGENDA ITEM #7. h)
3-53-0055-029-20218.PavementPreventativeMaintenance.WithrespecttoaprojectundertakenbythisGrantAgreementforthereplacementorreconstructionofpavementattheairport,itassuresorcertifiesthatithasimplementedaneffectiveairportpavementmaintenance-managementprogramanditassuresthatitwillusesuchprogramfortheusefullifeofanypavementconstructed,reconstructed,orrepairedwithFederalfinancialassistanceattheairport,includingACRGPfundsprovidedunderthisGrantAgreement.ItwillprovidesuchreportsonpavementconditionandpavementmanagementprogramsastheSecretarydeterminesmaybeuseful.9.AccountingSystem,Audit,andRecordKeepingRequirements.a.ItshallkeepallGrantaccountsandrecordswhichfullydisclosetheamountanddispositionbytherecipientoftheproceedsofthisGrant,thetotalcostoftheGrantinconnectionwithwhichthisGrantisgivenorused,andtheamountornatureofthatportionofthecostoftheGrantsuppliedbyothersources,andsuchotherfinancialrecordspertinenttotheGrant.TheaccountsandrecordsshallbekeptinaccordancewithanaccountingsystemthatwillfacilitateaneffectiveauditinaccordancewiththeSingleAuditActof1984.b.ItshallmakeavailabletotheSecretaryandtheComptrollerGeneraloftheUnitedStates,oranyoftheirdulyauthorizedrepresentatives,forthepurposeofauditandexamination,anybooks,documents,papers,andrecordsoftherecipientthatarepertinenttothisGrant.TheSecretarymayrequirethatanappropriateauditbeconductedbyarecipient.InanycaseinwhichanindependentauditismadeoftheaccountsofasponsorrelatingtothedispositionoftheproceedsofaGrantorrelatingtotheGrantinconnectionwithwhichthisGrantwasgivenorused,itshallfileacertifiedcopyofsuchauditwiththeComptrollerGeneraloftheUnitedStatesnotlaterthansix(6)monthsfollowingthecloseofthefiscalyearforwhichtheauditwasmade.10.MinimumWageRates.Itshallinclude,inallcontractsinexcessof$2,000forworkonanyprojectsfundedunderthisgrantagreementwhichinvolvelabor,provisionsestablishingminimumratesofwages,tobepredeterminedbytheSecretaryofLabor,inaccordancewiththeDavis-BaconAct,asamended(40U.S.C.276a-276a-5),whichcontractorsshallpaytoskilledandunskilledlabor,andsuchminimumratesshallbestatedintheinvitationforbidsandshallbeincludedinproposalsorbidsforthework.11.VeteransPreference.Itshallincludeinallcontractsforworkonanyprojectfundedunderthisgrantagreementwhichinvolvelabor,suchprovisionsasarenecessarytoinsurethat,intheemploymentoflabor(exceptinexecutive,administrative,andsupervisorypositions),preferenceshallbegiventoVietnameraveterans,PersianGulfveterans,Afghanistan-Iraqwarveterans,disabledveterans,andsmallbusinessconcernsownedandcontrolledbydisabledveteransasdefinedinSection47112ofTitle49,UnitedStatesCode.However,thispreferenceshallapplyonlywheretheindividualsareavailableandqualifiedtoperformtheworktowhichtheemploymentrelates.12.OperationandMaintenance.a.Theairportandallfacilitieswhicharenecessarytoservetheaeronauticalusersoftheairport,otherthanfacilitiesownedorcontrolledbytheUnitedStates,shallbeoperatedatalltimesinasafeandserviceableconditionandinaccordancewiththeminimumstandardsasmayberequiredorprescribedbyapplicableFederal,stateandlocalagenciesformaintenanceand18AGENDA ITEM #7. h)
3-53-0055-029-2021operation.Itwillnotcauseorpermitanyactivityoractionthereonwhichwouldinterferewithitsuseforairportpurposes.Itwillsuitablyoperateandmaintaintheairportandallfacilitiesthereonorconnectedtherewith,withdueregardtoclimaticandfloodconditions.Anyproposaltotemporarilyclosetheairportfornon-aeronauticalpurposesmustfirstbeapprovedbytheSecretary.Infurtheranceofthisassurance,thesponsorwillhaveineffectarrangementsfor-1.Operatingtheairportsaeronauticalfacilitieswheneverrequired;2.Promptlymarkingandlightinghazardsresultingfromairportconditions,includingtemporaryconditions;and3.Promptlynotifyingairmenofanyconditionaffectingaeronauticaluseoftheairport.Nothingcontainedhereinshallbeconstruedtorequirethattheairportbeoperatedforaeronauticaluseduringtemporaryperiodswhensnow,floodorotherclimaticconditionsinterferewithsuchoperationandmaintenance.Further,nothinghereinshallbeconstruedasrequiringthemaintenance,repair,restoration,orreplacementofanystructureorfacilitywhichissubstantiallydamagedordestroyedduetoanactofGodorotherconditionorcircumstancebeyondthecontrolofthesponsor.b.ItwillsuitablyoperateandmaintainnoisecompatibilityprogramitemsthatitownsorcontrolsuponwhichFederalfundshavebeenexpended.13.HazardRemovalandMitigation.Itwilltakeappropriateactiontoassurethatsuchterminalairspaceasisrequiredtoprotectinstrumentandvisualoperationstotheairport(includingestablishedminimumflightaltitudes)willbeadequatelyclearedandprotectedbyremoving,lowering,relocating,marking,orlightingorotherwisemitigatingexistingairporthazardsandbypreventingtheestablishmentorcreationoffutureairporthazards.14.CompatibleLandUse.Itwilltakeappropriateaction,totheextentreasonable,includingtheadoptionofzoninglaws,torestricttheuseoflandadjacenttoorintheimmediatevicinityoftheairporttoactivitiesandpurposescompatiblewithnormalairportoperations,includinglandingandtakeoffofaircraft.15.ExclusiveRights.ThesponsorshallnotgrantanexclusiverighttouseanairnavigationfacilityonwhichthisGranthasbeenexpended.However,providingservicesatanairportbyonlyonefixed-basedoperatorisnotanexclusiverightif—a.itisunreasonablycostly,burdensome,orimpracticalformorethanonefixed-basedoperatortoprovidetheservices;andb.allowingmorethanonefixed-basedoperatortoprovidetheservicesrequiresareductioninspaceleasedunderanagreementexistingonSeptember3,1982,betweentheoperatorandtheairport.16.AirportRevenues.a.ThisGrantshallbeavailableforanypurposeforwhichairportrevenuesmaylawfullybeusedtoprevent,preparefor,andrespondtocoronavirus.FundsprovidedunderthisACRGPGrantAgreementwillonlybeexpendedforthecapitaloroperatingcostsoftheairport;thelocalairportsystem;orotherlocalfacilitieswhichareownedoroperatedbytheowneroroperatoroftheairport(s)subjecttothisagreementandallapplicableaddendumsforcostsrelatedto19AGENDA ITEM #7. h)
3-53-0055-029-2021operations,personnel,cleaning,sanitization,janitorialservices,combatingthespreadofpathogensattheairport,anddebtservicepaymentsasprescribedintheActb.Forairportdevelopment,49U.S.C.§47133applies.17.ReportsandInspections.Itwill:a.submittotheSecretarysuchannualorspecialfinancialandoperationsreportsastheSecretarymayreasonablyrequestandmakesuchreportsavailabletothepublic;makeavailabletothepublicatreasonabletimesandplacesareportoftheairportbudgetinaformatprescribedbytheSecretary;b.inaformatandtimeprescribedbytheSecretary,providetotheSecretaryandmakeavailabletothepublicfollowingeachofitsfiscalyears,anannualreportlistingindetail:1.allamountspaidbytheairporttoanyotherunitofgovernmentandthepurposesforwhicheachsuchpaymentwasmade;and2.allservicesandpropertyprovidedbytheairporttootherunitsofgovernmentandtheamountofcompensationreceivedforprovisionofeachsuchserviceandproperty.18.LandforFederalFacilities.ItwillfurnishwithoutcosttotheFederalGovernmentforuseinconnectionwithanyairtrafficcontrolorairnavigationactivities,orweather-reportingandcommunicationactivitiesrelatedtoairtrafficcontrol,anyareasoflandorwater,orestatetherein,orrightsinbuildingsofthesponsorastheSecretaryconsidersnecessaryordesirableforconstruction,operation,andmaintenanceatFederalexpenseofspaceorfacilitiesforsuchpurposes.SuchareasoranyportionthereofwillbemadeavailableasprovidedhereinwithinfourmonthsafterreceiptofawrittenrequestfromtheSecretary.19.AirportLayoutPlan.a.SubjecttotheFAAReauthorizationActof2018,PublicLaw115-254,Section163,itwillkeepuptodateatalltimesanairportlayoutplanoftheairportshowing:1.boundariesoftheairportandallproposedadditionsthereto,togetherwiththeboundariesofalloffsiteareasownedorcontrolledbythesponsorforairportpurposesandproposedadditionsthereto;2.thelocationandnatureofallexistingandproposedairportfacilitiesandstructures(suchasrunways,taxiways,aprons,terminalbuildings,hangarsandroads),includingallproposedextensionsandreductionsofexistingairportfacilities;3.thelocationofallexistingandproposednon-aviationareasandofallexistingimprovementsthereon;and4.allproposedandexistingaccesspointsusedtotaxiaircraftacrosstheairport’spropertyboundary.Suchairportlayoutplansandeachamendment,revision,ormodificationthereof,shallbesubjecttotheapprovaloftheSecretarywhichapprovalshallbeevidencedbythesignatureofadulyauthorizedrepresentativeoftheSecretaryonthefaceoftheairportlayoutplan.Thesponsorwillnotmakeorpermitanychangesoralterationsintheairportoranyofitsfacilitieswhicharenotinconformitywiththeairportlayoutplan20AGENDA ITEM #7. h)
3-53-0055-029-2021asapprovedbytheSecretaryandwhichmight,intheopinionoftheSecretary,adverselyaffectthesafety,utilityorefficiencyoftheairport.b.SubjecttotheFAAReauthorizationActof2018,PublicLaw115-254,Section163,ifachangeoralterationintheairportorthefacilitiesismadewhichtheSecretarydeterminesadverselyaffectsthesafety,utility,orefficiencyofanyfederallyowned,leased,orfundedpropertyonorofftheairportandwhichisnotinconformitywiththeairportlayoutplanasapprovedbytheSecretary,theowneroroperatorwill,ifrequested,bytheSecretary(1)eliminatesuchadverseeffectinamannerapprovedbytheSecretary;or(2)bearallcostsofrelocatingsuchproperty(orreplacementthereof)toasiteacceptabletotheSecretaryandallcostsofrestoringsuchproperty(orreplacementthereof)tothelevelofsafety,utility,efficiency,andcostofoperationexistingbeforetheunapprovedchangeintheairportoritsfacilitiesexceptinthecaseofarelocationorreplacementofanexistingairportfacilityduetoachangeintheSecretary’sdesignstandardsbeyondthecontroloftheairportsponsor.20.CivilRights.ItwillpromptlytakeanymeasuresnecessarytoensurethatnopersonintheUnitedStatesshall,onthegroundsofrace,creed,color,nationalorigin,sex,age,ordisabilitybeexcludedfromparticipationin,bedeniedthebenefitsof,orbeotherwisesubjectedtodiscriminationinanyactivityconductedwith,orbenefitingfrom,fundsreceivedfromthisGrant.a.Usingthedefinitionsofactivity,facility,andprogramasfoundanddefinedin§21.23(b)and21.23(e)of49CFRPart21,thesponsorwillfacilitateallprograms,operateallfacilities,orconductallprogramsincompliancewithallnon-discriminationrequirementsimposedbyorpursuanttotheseassurances.b.Applicability1.ProgramsandActivities.Ifthesponsorhasreceivedagrant(orotherFederalassistance)foranyofthesponsor’sprogramoractivities,theserequirementsextendtoallofthesponsor’sprogramsandactivities2.Facilities.WhereitreceivesagrantorotherFederalfinancialassistancetoconstruct,expand,renovate,remodel,alter,oracquireafacility,orpartofafacility,theassuranceextendstotheentirefacilityandfacilitiesoperatedinconnectiontherewith.3.RealProperty.WherethesponsorreceivesagrantorotherFederalfinancialassistanceintheformof,orfortheacquisitionof,realpropertyoraninterestinrealproperty,theassurancewillextendtorightstospaceon,over,orundersuchproperty.c.DurationThesponsoragreesthatitisobligatedtothisassurancefortheperiodduringwhichFederalfinancialassistanceisextendedtotheprogram,exceptwheretheFederalfinancialassistanceistoprovide,orisintheformof,personalproperty,orrealproperty,orinteresttherein,orstructuresorimprovementsthereon,inwhichcasetheassuranceobligatesthesponsor,oranytransfereeforthelongerofthefollowingperiods:1.Solongastheairportisusedasanairport,orforanotherpurposeinvolvingtheprovisionofsimilarservicesorbenefits;or2.Solongasthesponsorretainsownershiporpossessionoftheproperty.d.RequiredSolicitationLanguage21AGENDA ITEM #7. h)
3-53-0055-029-2021Itwillincludethefollowingnotificationinallsolicitationsforbids,RequestsforProposalsforwork,ormaterialunderthisGrantandinallproposalsforagreements,includingairportconcessions,regardlessoffundingsource:“TheCityofRenton,inaccordancewiththeprovisionsofTitleVIoftheCivilRightsActof1964(78Stat.252,42U.S.C.§2000dto2000d-4)andtheRegulations,herebynotifiesallbiddersthatitwillaffirmativelyensurethatforanycontractenteredintopursuanttothisadvertisement,disadvantagedbusinessenterprisesandairportconcessiondisadvantagedbusinessenterpriseswillbeaffordedfullandfairopportunitytosubmitbidsinresponsetothisinvitationandwillnotbediscriminatedagainstonthegroundsofrace,color,ornationalorigininconsiderationforanaward.”e.RequiredContractProvisions.1.Itwillinsertthenon-discriminationcontractclausesrequiringcompliancewiththeactsandregulationsrelativetonon-discriminationinFederally-assistedprogramsoftheDOT,andincorporatingtheactsandregulationsintothecontractsbyreferenceineverycontractoragreementsubjecttothenon-discriminationinFederally-assistedprogramsoftheDOTActsandregulations.2.Itwillincludealistofthepertinentnon-discriminationauthoritiesineverycontractthatissubjecttothenon-discriminationactsandregulations.3.Itwillinsertnon-discriminationcontractclausesasacovenantrunningwiththeland,inanydeedfromtheUnitedStateseffectingorrecordingatransferofrealproperty,structures,use,orimprovementsthereonorinterestthereintoasponsor.4.Itwillinsertnon-discriminationcontractclausesprohibitingdiscriminationonthebasisofrace,color,nationalorigin,creed,sex,age,orhandicapasacovenantrunningwiththeland,inanyfuturedeeds,leases,license,permits,orsimilarinstrumentsenteredintobythesponsorwithotherparties:A.Forthesubsequenttransferofrealpropertyacquiredorimprovedundertheapplicableactivity,grant,orprogram;andB.Fortheconstructionoruseof,oraccessto,spaceon,over,orunderrealpropertyacquiredorimprovedundertheapplicableactivity,grant,orprogram.C.ItwillprovideforsuchmethodsofadministrationfortheprogramasarefoundbytheSecretarytogivereasonableguaranteethatit,otherrecipients,sub-recipients,subgrantees,contractors,subcontractors,consultants,transferees,successorsininterest,andotherparticipantsofFederalfinancialassistanceundersuchprogramwillcomplywithallrequirementsimposedorpursuanttotheacts,theregulations,andthisassurance.D.ItagreesthattheUnitedStateshasarighttoseekjudicialenforcementwithregardtoanymatterarisingundertheacts,theregulations,andthisassurance.21.ForeignMarketRestrictions.ItwillnotallowfundsprovidedunderthisGranttobeusedtofundanyactivitythatusesanyproductorserviceofaforeigncountryduringtheperiodinwhichsuchforeigncountryislistedbytheUnitedStatesTradeRepresentativeasdenyingfairandequitablemarketopportunitiesforproductsandsuppliersoftheUnitedStatesinprocurementandconstruction.22AGENDA ITEM #7. h)
3-53-0055-029-202122.Policies,StandardsandSpecifications.ItwillcarryoutanyprojectfundedunderanAirportCoronavirusReliefProgramGrantinaccordancewithpolicies,standards,andspecificationsapprovedbytheSecretaryincluding,butnotlimitedto,currentFAAAdvisoryCircularsforAlPprojects,asofMay17,2021,includedinthisgrant,andinaccordancewithapplicablestatepolicies,standards,andspecificationsapprovedbytheSecretary.23.AccessByIntercityBuses.Theairportowneroroperatorwillpermit,tothemaximumextentpracticable,intercitybusesorothermodesoftransportationtohaveaccesstotheairport;however,ithasnoobligationtofundspecialfacilitiesforintercitybusesorforothermodesoftransportation.24.DisadvantagedBusinessEnterprises.Thesponsorshallnotdiscriminateonthebasisofrace,color,nationaloriginorsexintheawardandperformanceofanyDOT-assistedcontractcoveredby49CFRPart26,orintheawardandperformanceofanyconcessionactivitycontractcoveredby49CFRPart23.Inaddition,thesponsorshallnotdiscriminateonthebasisofrace,color,nationaloriginorsexintheadministrationofitsDisadvantagedBusinessEnterprise(DBE)andAirportConcessionsDisadvantagedBusinessEnterprise(ACDBE)programsortherequirementsof49CFRParts23and26.Thesponsorshalltakeallnecessaryandreasonablestepsunder49CFRParts23and26toensurenondiscriminationintheawardandadministrationofDOT-assistedcontracts,and/orconcessioncontracts.Thesponsor’sDBEandACDBEprograms,asrequiredby49CFRParts26and23,andasapprovedbyDOT,areincorporatedbyreferenceinthisagreement.Implementationoftheseprogramsisalegalobligationandfailuretocarryoutitstermsshallbetreatedasaviolationofthisagreement.Uponnotificationtothesponsorofitsfailuretocarryoutitsapprovedprogram,theDepartmentmayimposesanctionsasprovidedforunderParts26and23andmay,inappropriatecases,referthematterforenforcementunder18U.S.C.1001and/ortheProgramFraudCivilRemediesActof1936(31U.S.C.3801).25.AcquisitionThresholds.TheFAAdeemsequipmenttomeantangiblepersonalpropertyhavingausefullifegreaterthanoneyearandaper-unitacquisitioncostequaltoorgreaterthan$5,000.Procurementsbymicropurchasemeanstheacquisitionofgoodsorservicesforwhichtheaggregatedollaramountdoesnotexceed$10,000,unlessauthorizedinaccordancewith2CFR§200.320.Procurementbysmallpurchaseproceduresmeansthoserelativelysimpleandinformalprocurementmethodsforsecuringgoodsorservicesthatdonotexceedthe$250,000thresholdforsimplifiedacquisitions.23AGENDA ITEM #7. h)
3-53-0055-029-2021CurrentFAAAdvisoryCircularsRequiredforUseinAlPFundedandPFCApprovedProjectsViewthemostcurrentSeries150AdvisoryCirculars(AC5)forAirportProjectsathttp://www.faa.gov/airports/resources/advisorycircularsandhttp://www.faa.gov/regulationspolicies/advisorycirculars24AGENDA ITEM #7. h)
AB - 2875
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: Acceptance of a Washington Airport Management Association
Internship Grant
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Public Works Airport
STAFF CONTACT: David Decoteau, Airport Director
EXT.: 7477
FISCAL IMPACT SUMMARY:
The Renton Municipal Airport was awarded an Airport Management Internship Grant by the Washington
Airport Management Association (WAMA) in the amount of $1,000. These funds wi ll be used to cover part of
the salary of an intern hired for the Renton Municipal Airport.
SUMMARY OF ACTION:
The Renton Municipal Airport was selected for a WAMA Airport Management Internship Grant in the amount
of $1,000. The purpose of the grant is to encourage airports to establish and maintain internship programs in
support of the development of future airport professionals. The grant funds will be utilized to supplement
wages of the airport intern beginning in June 2021.
If Council accepts this $1,000 grant, WAMA will issue a check payable to the City of Renton. The Finance
Division will create an appropriate revenue and expenditure account to which the check will be deposited, and
funds drawn. Also, if accepted, an adjustment for this grant will be included in the upcoming second quarter
budget adjustment ordinance. The Airport Management Internship Grant does not require a formal signed
contract per WAMA’s protocol. Council’s acceptance of the grant is sufficient.
EXHIBITS:
A. Grant Description
STAFF RECOMMENDATION:
Accept the Washington Airport Management Association Internship Grant in the amount of $1,000. The grant
will be used to cover the cost of a portion of the Airport intern’s salary.
AGENDA ITEM #7. i)
2
Airport Management Internship Grant
WAMA has established an internship grant to assist airports in funding internship salaries and
activities. The grant can be applied to an existing airport internship program or to the
establishment of a new program. The purpose of the grant is to encourage airports to establish
and maintain internship programs in support of the development of future airport professionals.
Internships are very valuable to both the airport and the intern. The airport receives the benefit
of additional help with airport operation, maintenance, and development tasks, and the intern
receives the benefit of experience from being involved in these tasks. Internships are not very
readily available to students in the aviation field and there is a need to provide incentives and
financial support to encourage the establishment and enhancement of additional internship
programs. Any airport with an existing internship program or an interest in establishing one can
apply for the $1,000 WAMA internship grant. One internship per year will be awarded to one
WAMA member airport. Emphasis will be placed on development of new internship programs at
member airports.
The guidelines for the internship should generally follow the parameters outlined below:
GENERAL FUNCTIONS
Airport interns are assigned a variety of projects involving airport operations, maintenance,
security, administrative, finance and budgeting, planning, construction, and property
management. Additionally, interns are afforded training opportunities in airfield safety and
inspection, emergency response, adverse weather conditions and other airport related
disciplines. Special projects may be assigned.
LEARNING OBJECTIVES
To gain observational experience or applied experience in airport operations and management
to enhance the incumbents academic experience and airport operations knowledge.
ESSENTIAL FUNCTIONS
Airport Operations; may include:
• Airfield inspections
• Emergency response
• Air-To-Ground and Ground-to-Ground Company Radio use and procedures
• FAR Part 141 Flight School Operations
• USPA Skydiving Operations
• Aircraft Maintenance and Line Service Operations
• Rules/Regulations/Standards enforcement
• Passenger/security reviews Part 135 Operations
• Issuance/Cancellation of NOTAMs
• Tenant relations
• Coordination of snow removal/surface assessment
• Federal Aviation Regulations
• Advisory Circular application
• Airfield construction activities
AGENDA ITEM #7. i)
3
Airport Maintenance and Repair; may include:
• Work order issuance/Discrepancy reporting and completion
• Business system implementation and administration
• Scheduling and/or coordinating maintenance activities
• Pavement management and/or maintenance program
• Snow removal procedures/techniques
• Asset inventory and working inventory management
• Vehicle and facility maintenance planning programs
Airport Administration; may include:
• Customer and Tenant Facility Charges
• Budgeting/purchasing
• Standard Operating Procedures and Practices
• Rates and charges fee schedules
• Capital Improvement Plan
Planning and Special Projects; may include:
• Economic development research
• Customer survey development and analysis
• Volunteer program coordination
• Marketing program development and implementation
OTHER FUNCTIONS
• Attends a variety of meetings to gain the maximum exposure to airport management
and how it relates to each department.
• Assists with the planning and day-to-day functions of all airport maintenance,
operations and related public services.
• Receives and responds to concerns of traveling public and tenants on matters
relating to parking, traffic congestion, ground transportation, public use building
conditions, etc.
• Under supervision, performs semi-skilled and unskilled work in the maintenance and
repair of runways, taxiways, equipment, buildings, hangars, lands and other airport
facilities.
• Performs other related duties as required.
AGENDA ITEM #7. i)
4
KNOWLEDGE, SKILLS, AND ABILITIES
• Knowledge of FAA rules and regulations
• Basic record keeping principles and ability to keep accurate records and reports
• Establish and maintain effective working relationships with employees, customers,
FAA, private businesses and the general public
• Work independently with minimal supervision
• Follow oral and written instructions
• Utilizing a personal computer at an acceptable level and proficiency as required of
the position; and operating standard office equipment
• Perform a variety of maintenance tasks such as painting, plumbing, general repair
work, equipment maintenance
• Working with the public in a professional manner
• Knowledge of occupational standards, safety, and hazardous precautions associated
with various trades, construction areas and airports.
RECRUITING REQUIREMENTS
Current enrollment in an accredited two or four-year college or university with major coursework
Aviation Management or related field, such as Airport Maintenance, Airport Operations, Airport
Engineering, or Airport Planning.
SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS
A valid Washington State driver’s license may be required when travel is required of the
position.
The funds can be used to cover part of the internship salary or for other activities such as
attendance at aviation conferences. It can be more difficult for some airports to receive budget
approval for special activities than for intern salaries. The WAMA grant can be most helpful by
funding those activities that are more difficult for the airport to fund. The grant funding level will
be $1,000 per year for the one airport that scores the highest against the grant scoring criteria.
The selection of the airport to receive funding will be made by the WAMA Scholarship
Committee. Consideration in selection will be given first to airports that have not recently
received this award. Subject to that, the award will be made to the airport that:
• Can demonstrate the greatest benefit to the prospective intern.
• Can demonstrate the most benefit to the airport.
• Has the greatest financial need to support the internship program.
Application forms are available on the WAMA website at: http://www.wama.us/scholarships
AGENDA ITEM #7. i)
AB - 2867
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: Adoption of Renton Airport Advisory Committee Bylaws
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Airport
STAFF CONTACT: David Decoteau, Airport Director
EXT.: 7471
FISCAL IMPACT SUMMARY:
Approving the Renton Airport Advisory Committee Bylaws has no fiscal impact to the General Fund or the
Renton Municipal Airport Fund 402.
SUMMARY OF ACTION:
The Renton Airport Advisory Committee (RAAC) was established via Council adopted Ordinance No. 5155 on
September 26, 2005. The Committee has never established a set of bylaws by which to conduct business.
Following recent leadership changes in Public Works Administration and at the Renton Municipal Airport, staff
agreed establishing a set of bylaws for the Committee would be beneficial and create structure in the
governing of the Committee members. Staff worked with the City Attorney Department to dev elop these
bylaws and presented them to the Committee at its February 9 and May 11 regular meetings. After discussion
and some minor revisions, the Bylaws were approved and adopted by the RAAC on May 11, 2021.
EXHIBITS:
A. Renton Airport Advisory Committee Bylaws
B. Resolution
STAFF RECOMMENDATION:
Approve the Renton Airport Advisory Committee Bylaws and adopt the Resolution establishing the bylaws as
the Committee’s document for governing of its members.
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CITY OF RENTON
BYLAWS OF THE
RENTON AIRPORT ADVISORY COMMITTEE
The City of Renton (“City”) Airport Advisory Committee (“Committee”) has adopted the following as its
Bylaws setting forth the rules and procedures deemed necessary to carry out its duties established in
chapter 2-17 of the Renton Municipal Code (“RMC”). After approval of these Bylaws by the Renton
City Council, the Committee will file a copy of these Bylaws with the City Clerk of Renton.
ARTICLE I – ORGANIZATION, PURPOSE, STRUCTURE, ELECTION OF OFFICERS AND DUTIES
A. ORGANIZATION:
The Committee serves the City with respect to issues referred to it concerning the Renton
Municipal Airport which is located at 616 West Perimeter Road; Renton, WA 98057.
B. PURPOSE:
The Committee was established by adoption of city of Renton Ordinance No. 5155 on
September 26, 2005.
Pursuant to RMC 2-17-4, the role of the Committee will be to act in an advisory capacity to the
Mayor and City Council on matters referred to the Committee by the Mayor and City Council.
The primary function will be to provide a forum for members of the community to discuss their
concerns directly with airport operators and for collaborative problem solving and resolution of
their issues.
C. STRUCTURE: VOTING AND NON-VOTING MEMBERS
The structure and voting rights of the Committee shall be as provided in RMC 2-17-2 and 2-17-
3, which call for the Committee to be comprised of neighborhood representatives and Airport
representatives.
In order to preserve the maximum number of votes permitted per represented neighborhood
or Airport area, all alternate members of the Committee will be non-voting members. A non-
voting member will be permitted to vote only if filling in for an absent regular voting member,
as further set forth in these Bylaws.
D. ELECTION OF OFFICERS PROCESS AND DUTIES OF OFFICERS
A Chairperson shall be elected as set forth in RMC 2-17-5. The Chairperson shall preside at all
meetings. The Chairperson may request special Committee meetings and appoint sub-
committees.
The Committee may also elect a Vice Chairperson using the same election process as set forth
for the Chairperson in RMC 2-17-5. The Vice Chairperson shall, in the absence of the
Chairperson, perform the duties and possess the powers of the Chairperson, and, in addition,
perform other duties assigned by the Chairperson.
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The election process for the Chairperson and Vice Chairperson positions will occur annually at
the beginning of the Committee’s first quarter meeting.
The Chairperson will be elected first and may be elected from either the neighborhood
representative group or the Airport representative group. The Vice Chairperson will then be
elected from the voting membership group opposite of the newly elected Chairperson to
ensure the neighborhood and Airport groups have representation among the Committee
officers.
The City’s Public Works Administrative Assistant will facilitate the process to elect the
Chairperson and Vice Chairperson. The process shall be the same for both positions and will be
as follows with the election of the Chairperson taking place first.
1. Nominations will be opened for election of a Chairperson first. Self-nominations will not
be considered for the Chairperson position.
2. Committee voting members may nominate up to one voting member per person. A
nominee has the option to decline the nomination if they so choose. Committee
alternate members, unless sitting in for a primary member, shall not participate in the
election. Non-voting members shall not participate in the election process.
3. Once all nominations have been recognized, the Administrative Assistant will close
nominations.
4. Nominees may make a brief statement about their experience and why they would like
to serve as Chairperson.
5. The Committee will vote. Nominees will be voted upon in the order in which they were
nominated. Voting will cease once a simple majority of the voting members present at
the meeting vote in favor of one of the nominees. Voting shall be conducted by voice
vote unless a show of hands is required for clarification.
6. Steps 1-5 will be repeated for the process to elect a Vice Chairperson. All parameters of
the election shall be consistent with those used to elect the Chairperson, except that the
pool of nominations for the Vice Chairperson position shall be limited to the opposite
voting member group from the Chairperson, as set forth above.
ARTICLE II – RULES OF PROCEDURE
A. ROBERT’S RULES OF ORDER: Unless otherwise provided by law or modified by these rules, the
procedure for Committee meetings shall be governed by Robert’s Rules of Order. The
Committee has an obligation to the public to be clear and simple in its procedures and in the
consideration of the questions coming before it. Therefore, Committee members should avoid
invoking the finer points of parliamentary procedure when such points serve only to obscure
the issues before the Committee as a whole, and to confuse the audience at public meetings
and the public in general.
B. PRESIDING OFFICER: The Chairperson, or in the Chairperson’s absence the Vice Chairperson,
shall serve as the Presiding Officer for purposes of running a Committee meeting. In the
absence of both the Chairperson and Vice Chairperson at a Committee meeting, the staff liaison
shall solicit nominations for and manage election of a Presiding Officer in the same manner as
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the election of the Officers as set out in Article 1.D. The Presiding Officer may vote on any
matter before the Committee.
C. PARLIAMENTARIAN: A City Attorney Department representative and/or Public Works
Administrative Assistant may provide guidance and support to the Presiding Officer on any
questions of order.
ARTICLE III – MEETINGS
A.QUORUM: The Committee has 18 voting members. More than 50% of the seated voting
members shall constitute a quorum at any given meeting. A non-voting alternate member may
attend the meeting, and in the absence of the alternate’s regular voting member will count
toward quorum and will be permitted to vote. The total number of votes at any meeting for
the neighborhood representative group or the Airport representative group shall not exceed
that group’s number of voting members listed in RMC 2-17-2. If less than a quorum is present
at any meeting, the meeting may continue, however no action items will be debated or voted
upon; only informational items may be presented.
A meeting may be canceled if needed (e.g., weather, local, state or national emergency), but
may not be rescheduled without a quorum present.
B. REGULAR MEETINGS: The Committee shall meet quarterly on the second Tuesday of February,
May, September, and November. The Committee shall have the authority to change its
meeting dates and times if necessary, by action of a majority of the Committee at a regular
Committee meeting. A meeting schedule for the following year shall be proposed by staff and
placed on the New Business portion of the agenda for the final meeting of the current year.
The Committee may approve or amend the proposed meeting schedule by simple majority vote
of those in attendance. The Chairperson may change, cancel, or alter the date of a meeting as
needed.
C. SPECIAL MEETINGS: The Chairperson may call special meetings, work sessions and Committee
meetings when proper and as necessary with notice to Committee members and the public.
Work sessions shall be noticed as public meetings and all Committee members may participate.
D. VIRTUAL MEETINGS AND REMOTE ATTENDANCE:
1.Virtual Meetings: Although the Committee shall have a standard practice of meeting in
person at a site determined by city staff, if needed, or directed to do so because of an
emergency situation, the Committee will be permitted to conduct business via a virtual
platform if allowed by law. Regardless of how the meeting is conducted, all primary and
alternate members will be invited to attend and participate as outlined in Article I.C.
2.Remote Attendance: Any member may attend a meeting remotely if (1) by telephonic
access, or by other electronic, internet or other means of remote access acceptable to
and arranged with city staff, and (2) if all persons attending the meeting can hear and be
heard by the member attending remotely.
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E. NOTICE: All meetings will be noticed by the City Clerk Division at least 24 hours in advance of
the meeting. Each meeting notice shall include the date, time, location, and primary agenda
topics. In addition, an email notice may be sent to all interested persons providing a link to the
City’s website on which the meeting agenda and supporting materials will be posted. If the
website is not available at the time of the notification, meeting materials may be sent as
attachments to the email.
F. ATTENDANCE REQUIREMENTS: Committee members who fail to attend at least 75% of the
Committee meetings within a calendar year shall be subject to the following:
1. If the cause of absence is not of an excusable and temporary nature, including, but not
limited to, illness, vacation or work necessity, staff shall work with the Chairperson to
contact the member and remind the member that attendance is a key responsibility of
membership.
2. If the member fails to attend at least 75% of the meetings within the following calendar
year, the member may be asked to resign.
3. If the member refuses to resign upon request, the Mayor or designee may recommend
that the City Council take action to remove the member from the Committee, upon
which occurrence the vacant position may be refilled.
G. GENERAL DECORUM:
1.Presiding Officer: The Presiding Officer shall preserve decorum and decide all points of
order, subject to appeal to the Committee.
2.Members: While the Committee is in session, all members must preserve order,
decency and decorum, and no member shall delay or interrupt the proceedings of the
Committee or disturb any member while speaking, or refuse to obey the order of the
Presiding Officer. Discussion by members of the Committee shall relate to the subject
matter at hand and shall be relevant and pertinent to allow for the expeditious
disposition and resolution of the business before the Committee.
3.Staff: Members of the administrative staff, employees of the City and other persons
attending Committee meetings shall observe the same rules of procedure, decorum,
and good conduct applicable to the members of the Committee.
4.Public Addressing Committee: Any person who impedes, interrupts, or threatens the
proceedings of the Committee may be barred from further audience before the
Committee by the Presiding Officer. An individual may not return for the remainder of
that meeting unless permission is granted by a majority vote of the Committee quorum
in attendance.
5.Use of Email: Email may be used to distribute information to the Committee.
Responses to the full group which stimulate dialogue, discussion of pending action items
are prohibited; such responses should be made during the next Committee meeting
during which a quorum is present.
H. SETTING THE MEETING AGENDA: City staff will create a draft meeting agenda prior to each
meeting. Staff will provide the draft meeting agenda to the Chairperson and Vice Chairperson
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to review and finalize the agenda before the meeting documents are distributed to the
Committee members.
I. ORDER OF BUSINESS: The order of business for all regular Committee meetings shall be as
follows, provided, however when it appears to be in the best interest of the public, the order of
business may be changed for any single meeting by majority vote:
1. Call to Order
2. Roll Call
3. Consent Agenda (including approval of previous meeting minutes)
4. Special Presentations and Reports
5. Public Works Administrator’s Report
6. Airport Director’s Report
7. Chairperson’s Report
8. Committee Member Comments
9. Public Comment
10. Unfinished Business
11. New Business
a. General Business Discussion Items
b. Action Items
c. Debate of Items as needed
d. Airport Director’s Report
12. Adjournment
ARTICLE IV – TERMS AND VACANCIES
Terms of Committee members shall be as set forth in RMC 2-17-6. Terms shall run from May 7 to
May 6.
Should a member need or wish to resign an appointed position prior to the expiration of the term, they
shall notify the Chairperson, Airport Director and Public Works Administrative Assistant in writing. The
member will receive a written acknowledgment of the resignation. Upon receipt of applications, a
recommendation for an individual to fill the vacated position will be presented to the Mayor for
appointment. If appointed, the individual will serve out the remaining time of the vacated term.
Upon term expiration, Committee members who desire serving another term may re-apply for their
position by completing an application. The application will be considered, along with others received,
for a final recommendation to the Mayor. At this time, term limits do not exist.
ARTICLE V – ETHICS
1.STATE AND CITY ETHICS CODE/OPEN PUBLIC MEETINGS ACT: Members shall follow the City’s
Code of Ethics Policy 100-07. Members are also required by RCW 42.30.205 to attend Open
Public Meetings Act (OPMA) training within 90 days of being appointed and every four years
thereafter while appointed to the Committee. Upon completion of the training members shall
submit a Certificate of Completion to the City Clerk Division documenting attendance of initial
training and subsequent trainings for public officers.
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2.CONFLICTS: Committee members are required to indicate whether they have a conflict of
interest concerning action items on the Committee agenda. They must recuse themselves of
voting on action items if warranted.
3.GIFTS: Members shall not accept gifts from any person having an interest in the work of the
Committee.
ARTICLE VI – SUSPENSION AND AMENDING THE BYLAWS
1.SUSPENSION: Any provision of these Bylaws may be temporarily suspended by a majority vote
of the Committee members present. The vote on any such suspension shall be taken by voice
vote unless a show of hands is required for clarification. The temporary suspension shall
remain in effect for the remainder of the meeting.
2.AMENDMENT: These Bylaws may be amended or repealed and new Bylaws may be adopted at
any regular meeting of the Committee by a vote of more than 50% of the seated voting
membership, provided such changes are submitted to all members by the Public Works
Administrative Assistant in writing at least four days prior to such meeting. A special meeting
may be called for such purposes. All amendments to the Bylaws adopted by the Committee
shall be provided in writing to the office of the Mayor and City Council for approval. Such
Bylaws shall not be effective until approved by the City Council.
PASSED BY THE RENTON AIRPORT ADVISORY COMMITTEE THIS _______ DAY OF _____________,
2021, AND EFFECTIVE ON THE DATE APPROVED BY THE RENTON CITY COUNCIL [Date of City Council
approval to be noted here: _____________________].
Linda S. Moschetti-Newing
Public Works Administrative Assistant
Renton Airport Advisory Committee Martin Pastucha
Chairperson Public Works Administrator
Approved as to form:
Alex Tuttle
Assistant City Attorney
AGENDA ITEM #7. j)
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CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE
RENTON AIRPORT ADVISORY COMMITTEE BYLAWS.
WHEREAS, the Renton Airport Advisory Committee (“Committee”) Bylaws were adopted
by the Committee during its regular quarterly meeting May 11, 2021, and will be used for the
governing of the Committee members; and
WHEREAS, the Committee may recommend amendments to the Bylaws in the future,
which will be subsequently reviewed by the City Administration; and
WHEREAS, any proposed revisions to the Bylaws approved by the Committee will be
submitted by staff to the City Council for consideration of adoption;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The City Council hereby adopts the Bylaws of the Renton Airport Advisory
Committee, a copy of which is attached hereto as Exhibit “A” and incorporated by this reference.
The Committee shall file a copy of these Bylaws with the City Clerk.
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2021.
______________________________
Jason A. Seth, City Clerk
AGENDA ITEM #7. j)
RESOLUTION NO. _______
2
APPROVED BY THE MAYOR this ______ day of _____________________, 2021.
______________________________
Armondo Pavone, Mayor
Approved as to form:
______________________________
Shane Moloney, City Attorney
RES.1879:5/19/21
AGENDA ITEM #7. j)
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3
EXHIBIT “A”
RENTON AIRPORT ADVISORY COMMITTEE BYLAWS
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CITY OF RENTON
BYLAWS OF THE
RENTON AIRPORT ADVISORY COMMITTEE
The City of Renton (“City”) Airport Advisory Committee (“Committee”) has adopted the following as its
Bylaws setting forth the rules and procedures deemed necessary to carry out its duties established in
chapter 2‐17 of the Renton Municipal Code (“RMC”). After approval of these Bylaws by the Renton
City Council, the Committee will file a copy of these Bylaws with the City Clerk of Renton.
ARTICLE I – ORGANIZATION, PURPOSE, STRUCTURE, ELECTION OF OFFICERS AND DUTIES
A. ORGANIZATION:
The Committee serves the City with respect to issues referred to it concerning the Renton
Municipal Airport which is located at 616 West Perimeter Road; Renton, WA 98057.
B. PURPOSE:
The Committee was established by adoption of city of Renton Ordinance No. 5155 on
September 26, 2005.
Pursuant to RMC 2‐17‐4, the role of the Committee will be to act in an advisory capacity to the
Mayor and City Council on matters referred to the Committee by the Mayor and City Council.
The primary function will be to provide a forum for members of the community to discuss their
concerns directly with airport operators and for collaborative problem solving and resolution of
their issues.
C. STRUCTURE: VOTING AND NON‐VOTING MEMBERS
The structure and voting rights of the Committee shall be as provided in RMC 2‐17‐2 and 2‐17‐
3, which call for the Committee to be comprised of neighborhood representatives and Airport
representatives.
In order to preserve the maximum number of votes permitted per represented neighborhood
or Airport area, all alternate members of the Committee will be non‐voting members. A non‐
voting member will be permitted to vote only if filling in for an absent regular voting member,
as further set forth in these Bylaws.
D. ELECTION OF OFFICERS PROCESS AND DUTIES OF OFFICERS
A Chairperson shall be elected as set forth in RMC 2‐17‐5. The Chairperson shall preside at all
meetings. The Chairperson may request special Committee meetings and appoint sub‐
committees.
The Committee may also elect a Vice Chairperson using the same election process as set forth
for the Chairperson in RMC 2‐17‐5. The Vice Chairperson shall, in the absence of the
Chairperson, perform the duties and possess the powers of the Chairperson, and, in addition,
perform other duties assigned by the Chairperson.
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The election process for the Chairperson and Vice Chairperson positions will occur annually at
the beginning of the Committee’s first quarter meeting.
The Chairperson will be elected first and may be elected from either the neighborhood
representative group or the Airport representative group. The Vice Chairperson will then be
elected from the voting membership group opposite of the newly elected Chairperson to
ensure the neighborhood and Airport groups have representation among the Committee
officers.
The City’s Public Works Administrative Assistant will facilitate the process to elect the
Chairperson and Vice Chairperson. The process shall be the same for both positions and will be
as follows with the election of the Chairperson taking place first.
1. Nominations will be opened for election of a Chairperson first. Self‐nominations will not
be considered for the Chairperson position.
2. Committee voting members may nominate up to one voting member per person. A
nominee has the option to decline the nomination if they so choose. Committee
alternate members, unless sitting in for a primary member, shall not participate in the
election. Non‐voting members shall not participate in the election process.
3. Once all nominations have been recognized, the Administrative Assistant will close
nominations.
4. Nominees may make a brief statement about their experience and why they would like
to serve as Chairperson.
5. The Committee will vote. Nominees will be voted upon in the order in which they were
nominated. Voting will cease once a simple majority of the voting members present at
the meeting vote in favor of one of the nominees. Voting shall be conducted by voice
vote unless a show of hands is required for clarification.
6. Steps 1‐5 will be repeated for the process to elect a Vice Chairperson. All parameters of
the election shall be consistent with those used to elect the Chairperson, except that the
pool of nominations for the Vice Chairperson position shall be limited to the opposite
voting member group from the Chairperson, as set forth above.
ARTICLE II – RULES OF PROCEDURE
A. ROBERT’S RULES OF ORDER: Unless otherwise provided by law or modified by these rules, the
procedure for Committee meetings shall be governed by Robert’s Rules of Order. The
Committee has an obligation to the public to be clear and simple in its procedures and in the
consideration of the questions coming before it. Therefore, Committee members should avoid
invoking the finer points of parliamentary procedure when such points serve only to obscure
the issues before the Committee as a whole, and to confuse the audience at public meetings
and the public in general.
B. PRESIDING OFFICER: The Chairperson, or in the Chairperson’s absence the Vice Chairperson,
shall serve as the Presiding Officer for purposes of running a Committee meeting. In the
absence of both the Chairperson and Vice Chairperson at a Committee meeting, the staff liaison
shall solicit nominations for and manage election of a Presiding Officer in the same manner as
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the election of the Officers as set out in Article 1.D. The Presiding Officer may vote on any
matter before the Committee.
C. PARLIAMENTARIAN: A City Attorney Department representative and/or Public Works
Administrative Assistant may provide guidance and support to the Presiding Officer on any
questions of order.
ARTICLE III – MEETINGS
A. QUORUM: The Committee has 18 voting members. More than 50% of the seated voting
members shall constitute a quorum at any given meeting. A non‐voting alternate member may
attend the meeting, and in the absence of the alternate’s regular voting member will count
toward quorum and will be permitted to vote. The total number of votes at any meeting for
the neighborhood representative group or the Airport representative group shall not exceed
that group’s number of voting members listed in RMC 2‐17‐2. If less than a quorum is present
at any meeting, the meeting may continue, however no action items will be debated or voted
upon; only informational items may be presented.
A meeting may be canceled if needed (e.g., weather, local, state or national emergency), but
may not be rescheduled without a quorum present.
B. REGULAR MEETINGS: The Committee shall meet quarterly on the second Tuesday of February,
May, September, and November. The Committee shall have the authority to change its
meeting dates and times if necessary, by action of a majority of the Committee at a regular
Committee meeting. A meeting schedule for the following year shall be proposed by staff and
placed on the New Business portion of the agenda for the final meeting of the current year.
The Committee may approve or amend the proposed meeting schedule by simple majority vote
of those in attendance. The Chairperson may change, cancel, or alter the date of a meeting as
needed.
C. SPECIAL MEETINGS: The Chairperson may call special meetings, work sessions and Committee
meetings when proper and as necessary with notice to Committee members and the public.
Work sessions shall be noticed as public meetings and all Committee members may participate.
D. VIRTUAL MEETINGS AND REMOTE ATTENDANCE:
1. Virtual Meetings: Although the Committee shall have a standard practice of meeting in
person at a site determined by city staff, if needed, or directed to do so because of an
emergency situation, the Committee will be permitted to conduct business via a virtual
platform if allowed by law. Regardless of how the meeting is conducted, all primary and
alternate members will be invited to attend and participate as outlined in Article I.C.
2. Remote Attendance: Any member may attend a meeting remotely if (1) by telephonic
access, or by other electronic, internet or other means of remote access acceptable to
and arranged with city staff, and (2) if all persons attending the meeting can hear and be
heard by the member attending remotely.
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E. NOTICE: All meetings will be noticed by the City Clerk Division at least 24 hours in advance of
the meeting. Each meeting notice shall include the date, time, location, and primary agenda
topics. In addition, an email notice may be sent to all interested persons providing a link to the
City’s website on which the meeting agenda and supporting materials will be posted. If the
website is not available at the time of the notification, meeting materials may be sent as
attachments to the email.
F. ATTENDANCE REQUIREMENTS: Committee members who fail to attend at least 75% of the
Committee meetings within a calendar year shall be subject to the following:
1. If the cause of absence is not of an excusable and temporary nature, including, but not
limited to, illness, vacation or work necessity, staff shall work with the Chairperson to
contact the member and remind the member that attendance is a key responsibility of
membership.
2. If the member fails to attend at least 75% of the meetings within the following calendar
year, the member may be asked to resign.
3. If the member refuses to resign upon request, the Mayor or designee may recommend
that the City Council take action to remove the member from the Committee, upon
which occurrence the vacant position may be refilled.
G. GENERAL DECORUM:
1. Presiding Officer: The Presiding Officer shall preserve decorum and decide all points of
order, subject to appeal to the Committee.
2. Members: While the Committee is in session, all members must preserve order,
decency and decorum, and no member shall delay or interrupt the proceedings of the
Committee or disturb any member while speaking, or refuse to obey the order of the
Presiding Officer. Discussion by members of the Committee shall relate to the subject
matter at hand and shall be relevant and pertinent to allow for the expeditious
disposition and resolution of the business before the Committee.
3. Staff: Members of the administrative staff, employees of the City and other persons
attending Committee meetings shall observe the same rules of procedure, decorum,
and good conduct applicable to the members of the Committee.
4. Public Addressing Committee: Any person who impedes, interrupts, or threatens the
proceedings of the Committee may be barred from further audience before the
Committee by the Presiding Officer. An individual may not return for the remainder of
that meeting unless permission is granted by a majority vote of the Committee quorum
in attendance.
5. Use of Email: Email may be used to distribute information to the Committee.
Responses to the full group which stimulate dialogue, discussion of pending action items
are prohibited; such responses should be made during the next Committee meeting
during which a quorum is present.
H. SETTING THE MEETING AGENDA: City staff will create a draft meeting agenda prior to each
meeting. Staff will provide the draft meeting agenda to the Chairperson and Vice Chairperson
AGENDA ITEM #7. j)
Bylaws
Renton Airport Advisory Committee
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to review and finalize the agenda before the meeting documents are distributed to the
Committee members.
I. ORDER OF BUSINESS: The order of business for all regular Committee meetings shall be as
follows, provided, however when it appears to be in the best interest of the public, the order of
business may be changed for any single meeting by majority vote:
1. Call to Order
2. Roll Call
3. Consent Agenda (including approval of previous meeting minutes)
4. Special Presentations and Reports
5. Public Works Administrator’s Report
6. Airport Director’s Report
7. Chairperson’s Report
8. Committee Member Comments
9. Public Comment
10. Unfinished Business
11. New Business
a. General Business Discussion Items
b. Action Items
c. Debate of Items as needed
d. Airport Director’s Report
12. Adjournment
ARTICLE IV – TERMS AND VACANCIES
Terms of Committee members shall be as set forth in RMC 2‐17‐6. Terms shall run from May 7 to
May 6.
Should a member need or wish to resign an appointed position prior to the expiration of the term, they
shall notify the Chairperson, Airport Director and Public Works Administrative Assistant in writing. The
member will receive a written acknowledgment of the resignation. Upon receipt of applications, a
recommendation for an individual to fill the vacated position will be presented to the Mayor for
appointment. If appointed, the individual will serve out the remaining time of the vacated term.
Upon term expiration, Committee members who desire serving another term may re‐apply for their
position by completing an application. The application will be considered, along with others received,
for a final recommendation to the Mayor. At this time, term limits do not exist.
ARTICLE V – ETHICS
1. STATE AND CITY ETHICS CODE/OPEN PUBLIC MEETINGS ACT: Members shall follow the City’s
Code of Ethics Policy 100‐07. Members are also required by RCW 42.30.205 to attend Open
Public Meetings Act (OPMA) training within 90 days of being appointed and every four years
thereafter while appointed to the Committee. Upon completion of the training members shall
submit a Certificate of Completion to the City Clerk Division documenting attendance of initial
training and subsequent trainings for public officers.
AGENDA ITEM #7. j)
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2. CONFLICTS: Committee members are required to indicate whether they have a conflict of
interest concerning action items on the Committee agenda. They must recuse themselves of
voting on action items if warranted.
3. GIFTS: Members shall not accept gifts from any person having an interest in the work of the
Committee.
ARTICLE VI – SUSPENSION AND AMENDING THE BYLAWS
1. SUSPENSION: Any provision of these Bylaws may be temporarily suspended by a majority vote
of the Committee members present. The vote on any such suspension shall be taken by voice
vote unless a show of hands is required for clarification. The temporary suspension shall
remain in effect for the remainder of the meeting.
2. AMENDMENT: These Bylaws may be amended or repealed and new Bylaws may be adopted at
any regular meeting of the Committee by a vote of more than 50% of the seated voting
membership, provided such changes are submitted to all members by the Public Works
Administrative Assistant in writing at least four days prior to such meeting. A special meeting
may be called for such purposes. All amendments to the Bylaws adopted by the Committee
shall be provided in writing to the office of the Mayor and City Council for approval. Such
Bylaws shall not be effective until approved by the City Council.
PASSED BY THE RENTON AIRPORT ADVISORY COMMITTEE THIS _______ DAY OF _____________,
2021, AND EFFECTIVE ON THE DATE APPROVED BY THE RENTON CITY COUNCIL [Date of City Council
approval to be noted here: _____________________].
Linda S. Moschetti‐Newing
Public Works Administrative Assistant
Renton Airport Advisory Committee Martin Pastucha
Chairperson Public Works Administrator
Approved as to form:
Leslie Clark
Senior Assistant City Attorney
AGENDA ITEM #7. j)
AB - 2864
City Council Regular Meeting - 07 Jun 2021
SUBJECT/TITLE: Community Services Agreement 6218 EHS with Public Health Seattle
and King County for the Local Hazardous Waste Management
Program
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Public Works Utility Systems Division
STAFF CONTACT: Linda Knight, Solid Waste Coordinator
EXT.: 7397
FISCAL IMPACT SUMMARY:
This agreement provides $112,349.68 of grant funding into the 2021-2022 Solid Waste budget
(403.000000.018.537.60.41.011) for the implementation of household hazardous waste and business small
quantity hazardous waste generators waste prevention, recycling, and safe handling projects. This grant fully
reimburses the city for all expenditures related to the approved scope of work.
SUMMARY OF ACTION:
The Solid Waste Utility is eligible to receive $112,349.68 of non-matching grant funding through the Local
Hazardous Waste Management Program. Projects funded through this grant include:
1. In-House and Public Battery Collection:
To prevent environmental contamination caused by improper disposal of household batteries, this
program will continue to focus on collecting used batteries from public and city facilities.
2. Oil and Oil Filter Collection:
This program will focus on engaging with local auto supply and repair retailers to develop mutual
relationships that promote safe handling of and access to collection programs that recycle customer’s
used motor oil and oil filters and will include:
o Technical assistance to confirm and increase safe handling practices at businesses that provide
used motor oil collection and recycling sites.
o recognize and promote local used motor oil collection and recycling sites.
o development and distribution of education and promotional materials that seek to increase
used motor oil and filter collection, recycling, and safe handling practices.
3. Safer Cleaning:
This project will develop a program to work with residents and staff of multi -family housing within the
city to increase their knowledge of potential chemical exposure risks fr om common cleaning products,
and provide alternative strategies to help reduce their exposure, as well as introduce resources for
advocating for overall risk reduction in products they purchase and use in their communities.
4. Household Hazardous Waste General Waste Prevention and Recycling Education, Outreach and
Policy:
AGENDA ITEM #7. k)
This task will use a variety of education and outreach strategies during the two-year grant cycle to
promote public and city government moderate risk waste prevention, recycling , and safe handling, as
well as policy advocacy in alignment with the Hazardous Waste Management Program for regional and
state policies such as battery stewardship, and product stewardship for all moderate risk waste.
Moderate risk waste is household hazardous waste such as pesticides, paints, and other common
household chemicals, as well as small quantities of hazardous wastes generated by businesses. These
activities will be conducted during the period of January 1, 2021-December 31, 2022 and are eligible
for reimbursement through this grant.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Community Services Agreement 6218 EHS with Public Health
Seattle and King County to accept $112,349.68 of non -matching grant funds in 2021-2022 for the Local
Hazardous Waste Management Program projects.
AGENDA ITEM #7. k)
1
COMMUNITY SERVICES
AGREEMENT –
OTHER GOVERNMENT
PHSKC Agreement #
6218 EHS
This Agreement is between King County and the Recipient identified below. The County
department overseeing the work to be performed in this Agreement is the Department of Public
Health (PHSKC).
RECIPIENT NAME
City of Renton
RECIPIENT FEDERAL TAX ID #
91-6001271
RECIPIENT ADDRESS
1055 South Grady Way, Renton, WA 98055
RECIPIENT CONTACT & EMAIL ADDRESS
Linda Knight; lknight@rentonwa.gov
PHSKC DIVISION
EHS
PROJECT TITLE
Local Hazardous Waste Management Program
AGREEMENT START DATE
January 01, 2021
AGREEMENT END DATE
December 31, 2022
AGREEMENT MAXIMUM AMOUNT
$112,349.68
FUNDING DETAILS
Funding Source PHSKC Contract # Amount Effective Dates
King County Local
Hazardous Waste
Management Program
NA $112,349.68 Jan 01 2021 TO Dec 31 2022
FUNDING SUMMARY
FEDERAL: $0.00
COUNTY: $112,349.68
STATE: $0.00
OTHER: $0.00
IS THE RECIPIENT A SUBRECIPIENT FOR PURPOSES OF THIS AGREEMENT? No
EXHIBITS. The following Exhibits are attached and are incorporated into this Agreement by reference:
Exhibit A-Scope of Work; Exhibit B-Budget; Exhibit C-Invoice template.
In consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the
parties hereto, the parties mutually agree that the Recipient shall provide services and comply with the requirements set
forth in this Agreement. The parties signing below represent that they have read and understand this Agreement, and
have the authority to execute this Agreement. Furthermore, in addition to agreeing to the terms and conditions provided
herein, by signing this Agreement, the Recipient certifies that it has read and understands the Agreement requirements
on the PHSKC website (http://www.kingcounty.gov/health/contracts), and agrees to comply with all of the Agreement
terms and conditions detailed on that site, including EEO/Nondiscrimination, HIPAA, Insurance, and Credentialing, as
applicable.
RECIPIENT SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
PHSKC SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
Approved as to Form: OFFICE OF THE KING COUNTY PROSECUTING ATTORNEY
(This form is available in alternate formats for people with disabilities upon request.)
AGENDA ITEM #7. k)
2
KING COUNTY TERMS AND CONDITIONS
1. Agreement Term and Termination
A. This Agreement shall commence on the Agreement Start Date and shall terminate on the
Agreement End Date as specified on page 1 of this Agreement, unless extended or
terminated earlier, pursuant to the terms and conditions of the Agreement.
B. This Agreement may be terminated by the County or the Recipient without cause, in whole or
in part, prior to the Agreement End Date, by providing the other party thirty (30) days advance
written notice of the termination. The Agreement may be suspended by the County without
cause, in whole or in part, prior to the date specified in Subsection 1.A. above, by providing
the Recipient thirty (30) days advance written notice of the suspension.
C. The County may terminate or suspend this Agreement, in whole or in part, upon seven (7)
days advance written notice in the event: (1) the Recipient materially breaches any duty,
obligation, or service required pursuant to this Agreement, or (2) the duties, obligations, or
services required herein become impossible, illegal, or not feasible. If the Agreement is
terminated by the County pursuant to this Subsection 1.C. (1), the Recipient shall be liable f or
damages, including any additional costs of procurement of similar services from another
source.
If the termination results from acts or omissions of the Recipient, including but not limited to
misappropriation, nonperformance of required services, or fiscal mismanagement, the
Recipient shall return to the County immediately any funds, misappropriated or unexpended,
which have been paid to the Recipient by the County.
D. If County or other expected or actual funding is withdrawn, reduced, or limited in any way prior
to the termination date set forth above in Subsection 1.A., the County may, upon written
notification to the Recipient, terminate or suspend this Agreement in whole or in part.
If the Agreement is terminated or suspended as provided in this Section: (1) the County will be
liable only for payment in accordance with the terms of this Agreement for services rendered
prior to the effective date of termination or suspension; and (2) in the case of termination the
Recipient shall be released from any obligation to provide such further services pursuant to
the Agreement ; and (3) in the case of suspension the Recipient shall be released from any
obligation to provide services during the period of suspension and until such time as the
County provides written authorization to resume services..
Funding or obligation under this Agreement beyond the current appropriation year is
conditional upon appropriation by the County Council of sufficient funds to support the
activities described in the Agreement. Should such appropriation not be approved, this
Agreement will terminate at the close of the current appropriation year.
E. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement
or law that either party may have in the event that the obligations, terms, and conditions set
forth in this Agreement are breached by the other party.
2. Compensation and Method of Payment
A. The County shall reimburse the Recipient for satisfactory completion of the services and
requirements specified in this Agreement, payable upon receipt and approval by the County of
a signed invoice in substantially the form of the attached Invoice Exhibit, which complies with
the attached Budget Exhibit.
B. The Recipient shall submit an invoice and all accompanying reports as specified in the
attached exhibits not more than 60 working days after the close of each indicated reporting
period. The County shall make payment to the Recipient not more than 30 days after a
complete and accurate invoice is received.
AGENDA ITEM #7. k)
3
C. The Recipient shall submit its final invoice and all outstanding reports within 90 days of the
date this Agreement terminates. If the Recipient’s final invoice and reports are not submitted
by the day specified in this subsection, the County will be relieved of all liability for payment to
the Recipient of the amounts set forth in said invoice or any subsequent invoice.
D. If the signature date of this Agreement occurs after the Start Date listed on page 1, the
Recipient may seek compensation for activities performed as of the Start Date, provided that
such activities and expenses are identified in the Scope of Work and Budget and that such
compensation is compliant with all other terms of this Agreement.
E. When a budget is attached hereto as an exhibit, the Recipient shall apply the funds received
from the County under this Agreement in accordance with said budget. The Agreement may
contain separate budgets for separate program components. The Recipient shall request
prior approval from the County for an amendment to this Agreement when the cumulative
amount of transfers among the budget categories is expected to exceed 10% of the
Agreement amount in any Agreement budget. Supporting documents necessary to explain
fully the nature and purpose of the amendment must accompany each request for an
amendment. Cumulative transfers between budget categories of 10% or less need not be
incorporated by written amendment; however, the County must be informed immediately in
writing of each such change.
F. Should, in the sole discretion of the County, the Recipient not timely expend funds allocated
under this Agreement, the County may recapture and reprogram any such under-expenditures
unilaterally and without the need for further amendment of this Agreement. The County may
unilaterally make changes to the funding source without the need for an amendment. The
Recipient shall be notified in writing of any changes in the fund source or the recapturing or
reprograming of under expenditures.
G. If travel costs are contained in the attached budget, reimbursement of Recipient travel, lodging,
and meal expenses are limited to the eligible costs based on the following rates and criteria.
1. The mileage rate allowed by King County shall not exceed the current Internal
Revenue Service (IRS) rates per mile as allowed for business related travel. The IRS
mileage rate shall be paid for the operation, maintenance and depreciation of
individually owned vehicles for that time which the vehicle is used during work hours.
Parking shall be the actual cost. When rental vehicles are authorized, government
rates shall be requested. If the Recipient does not request government rates, the
Recipient shall be personally responsible for the difference. Please reference the
federal web site for current rates: http://www.gsa.gov.
2. Reimbursement for meals shall be limited to the per diem rates established by federal
travel requisitions for the host city in the Code of Federal Regulations, 41 CFR § 301,
App.A. Please reference http://www.gsa.gov for the current host city per diem rates.
3. Accommodation rates shall not exceed the federal lodging limit plus host city taxes.
The Recipient shall always request government rates.
4. Air travel shall be by coach class at the lowest possible price available at the time the
County requests a particular trip. In general, a trip is associated with a particular work
activity of limited duration and only one round-trip ticket, per person, shall be billed per
trip. Any air travel occurring as part of a federal grant must be in accordance with the
Fly America Act.
3. Internal Control and Accounting System
The Recipient shall establish and maintain a system of accounting and internal controls which
complies with applicable generally accepted government accounting standards (GAGAS).
4. Debarment and Suspension Certification
AGENDA ITEM #7. k)
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Entities that are debarred, suspended, or proposed for debarment by the U.S. Government are
excluded from receiving federal funds and contracting with the County. The Recipient, by signature
to this Agreement, certifies that the Recipient is not presently debarred, suspended, or proposed for
debarment by any Federal department or agency. The Recipient also agrees that it will not enter
into a sub-agreement with a Recipient that is debarred, suspended, or proposed for debarment. The
Recipient agrees to notify King County in the event it, or a sub-awardee, is debarred, suspended, or
proposed for debarment by any Federal department or agency.
5. Maintenance of Records/Evaluations and Inspections
A. The Recipient shall maintain accounts and records, including personnel, property, financial, and
programmatic records and other such records as may be deemed necessary by the County to
ensure proper accounting for all Agreement funds and compliance with this Agreement.
B. In accordance with the nondiscrimination and equal employment opportunity requirements set
forth in Section 13. below, the Recipient shall maintain the following:
1. Records of employment, employment advertisements, application forms, and other
pertinent data, records and information related to employment, applications for
employment or the administration or delivery of services or any other benefits under
this Agreement; and
2. Records, including written quotes, bids, estimates or proposals submitted to the
Recipient by all businesses seeking to participate on this Agreement, and any other
information necessary to document the actual use of and payments to sub-awardees
and suppliers in this Agreement, including employment records.
The County may visit the site of the work and the Recipient’s office to review the foregoing
records. The Recipient shall provide every assistance requested by the County during such
visits. In all other respects, the Recipient shall make the foregoing records available to the
County for inspection and copying upon request. If this Agreement involves federal funds, the
Recipient shall comply with all record keeping requirements set forth in any federal rules,
regulations or statutes included or referenced in the Agreement documents.
C. Except as provided in Section 6 of this Agreement, the records listed in A and B above shall
be maintained for a period of six (6) years after termination hereof unless permission to
destroy them is granted by the Office of the Archivist in accordance with Revised Code of
Washington (RCW) Chapter 40.14.
D. Medical records shall be maintained and preserved by the Recipient in accordance with state
and federal medical records statutes, including but not limited to RCW 70.41.190, 70.02.160,
and standard medical records practice. If the Recipient ceases operations under this
Agreement, the Recipient shall be responsible for the disposition and maintenance of such
medical records.
E. The Recipient agrees to cooperate with the County or its agent in the evaluation of the
Recipient’s performance under this Agreement and to make available all information
reasonably required by any such evaluation process. The results and records of said
evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.56.
F. The Recipient agrees that all information, records, and data collected in connection with this
Agreement shall be protected from unauthorized disclosure in accordance with applicable
state and federal law.
6. Compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA)
The Recipient shall not use protected health information created or shared under this Agreement in
any manner that would constitute a violation of HIPAA and any regulations enacted pursuant to its
provisions. Recipient shall read and certify compliance with all HIPAA requirements at
http://www.kingcounty.gov/healthservices/health/partnerships/contracts
AGENDA ITEM #7. k)
5
7. Audits
A. If the Recipient is a municipal entity or other government institution or jurisdiction, it shall notify
the County in writing within 30 days of when its annual report of examination/audit, conducted
by the Washington State Auditor, has been completed.
B. Additional audit or review requirements which may be imposed on the County will be passed
on to the Recipient and the Recipient will be required to comply with any such requirements.
8. Corrective Action
If the County determines that a breach of Agreement has occurred, that is, the Recipient has failed
to comply with any terms or conditions of this Agreement or the Recipient has failed to provide in
any manner the work or services agreed to herein, and if the County deems said breach to warrant
corrective action, the following sequential procedure will apply:
A. The County will notify the Recipient in writing of the nature of the breach;
The Recipient shall respond in writing within three (3) working days of its receipt of such
notification, which response shall indicate the steps being taken to correct the specified
deficiencies. The corrective action plan shall specify the proposed completion date for bringing
the Agreement into compliance, which date shall not be more than ten (10) days from the date
of the Recipient’s response, unless the County, at its sole discretion, specifies in writing an
extension in the number of days to complete the corrective actions;
B. The County will notify the Recipient in writing of the County’s determination as to the
sufficiency of the Recipient’s corrective action plan. The determination of sufficiency of the
Recipient’s corrective action plan shall be at the sole discretion of the County;
C. In the event that the Recipient does not respond within the appropriate time with a corrective
action plan, or the Recipient’s corrective action plan is determined by the County to be
insufficient, the County may commence termination or suspension of this Agreement in whole
or in part pursuant to Section 1.C.;
D. In addition, the County may withhold any payment owed the Recipient or prohibit the
Recipient from incurring additional obligations of funds until the County is satisfied that
corrective action has been taken or completed; and
E. Nothing herein shall be deemed to affect or waive any rights the parties may have pursuant to
Section 1., Subsections B, C, D, and E.
9. Dispute Resolution
The parties shall use their best, good-faith efforts to cooperatively resolve disputes and problems that
arise in connection with this Agreement. Both parties will make a good faith effort to continue without
delay to carry out their respective responsibilities under this Agreement while attempting to resolve
the dispute under this section.
10. Hold Harmless and Indemnification
A. In providing services under this Agreement, the Recipient is an independent contractor, and
neither it nor its officers, agents, employees, or subcontractors are employees of the County
for any purpose. The Recipient shall be responsible for all federal and/or state tax, industrial
insurance, and Social Security liability that may result from the performance of and
compensation for these services and shall make no claim of career service or civil service
rights which may accrue to a County employee under state or local law.
The County assumes no responsibility for the payment of any compensation, wages, benefits,
or taxes, by, or on behalf of the Recipient, its employees, subcontractors and/or others by
reason of this Agreement. The Recipient shall protect, indemnify, and save harmless the
County, its officers, agents, and employees from and against any and all claims, costs, and/or
AGENDA ITEM #7. k)
6
losses whatsoever occurring or resulting from (1) the Recipient’s failure to pay any such
compensation, wages, benefits, or taxes, and/or (2) the supplying to the Recipient of work,
services, materials, or supplies by Recipient employees or other suppliers in connection with
or support of the performance of this Agreement.
B. The Recipient further agrees that it is financially responsible for and will repay the County all
indicated amounts following an audit exception which occurs due to the negligence, intentional
act, and/or failure, for any reason, to comply with the terms of this Agreement by the
Recipient, its officers, employees, agents, or subcontractors. This duty to repay the County
shall not be diminished or extinguished by the prior termination of the Agreement pursuant to
the Term and Termination section.
C. The Recipient shall defend, indemnify, and hold harmless the County, its officers, employees,
and agents from any and all costs, claims, judgments, and/or awards of damages, arising out
of, or in any way resulting from, the negligent acts or omissions of the Recipient, its officers,
employees, sub-awardees and/or agents in its performance or non-performance of its
obligations under this Agreement. In the event the County incurs any judgment, award, and/or
cost arising therefrom including attorneys’ fees to enforce the provisions of this article, all
such fees, expenses, and costs shall be recoverable from the Recipient.
D. The County shall defend, indemnify, and hold harmless the Recipient, its officers, employees,
and agents from any and all costs, claims, judgments, and/or awards of damages, arising out
of, or in any way resulting from, the negligent acts or omissions of the County, its officers,
employees, or agents in its performance or non-performance of its obligations under this
Agreement. In the event the Recipient incurs any judgment, award, and/or cost arising
therefrom including attorneys’ fees to enforce the provisions of this article, all such fees,
expenses, and costs shall be recoverable from the County.
E. Claims shall include, but not be limited to, assertions that use or transfer of software, book,
document, report, film, tape, or sound reproduction or material of any kind, delivered
hereunder, constitutes an infringement of any copyright, patent, trademark, trade name,
and/or otherwise results in unfair trade practice.
F. Nothing contained within this provision shall affect and/or alter the application of any other
provision contained within this Agreement.
G. The indemnification, protection, defense and save harmless obligations contained herein shall
survive the expiration, abandonment or termination of this Agreement.
11. Insurance Requirements
By the date of execution of this Agreement, the Recipient shall procure and maintain for the
duration of this Agreement, insurance against claims for injuries to persons or damages to property
which may arise from, or in connection with, the performance of work hereunder by the Recipient,
its agents, representatives, employees, and/or sub-awardees. The costs of such insurance shall be
paid by the Recipient or sub-awardee. The Recipient may furnish separate certificates of insurance
and policy endorsements for each sub-awardee as evidence of compliance with the insurance
requirements of this Agreement. The Recipient is responsible for ensuring compliance with all of the
insurance requirements stated herein. Failure by the Recipient, its agents, employees, officers, sub-
awardee, providers, and/or provider sub-awardees to comply with the insurance requirements
stated herein shall constitute a material breach of this Agreement. Specific coverages and
requirements are at http://www.kingcounty.gov/healthservices/health/partnerships/contracts;
Recipients shall read and provide required insurance documentation prior to the signing of this
Agreement.
12. Assignment/Sub-agreements
A. The Recipient shall not assign or sub-award any portion of this Agreement or transfer or
assign any claim arising pursuant to this Agreement without the written consent of the County.
AGENDA ITEM #7. k)
7
Said consent must be sought in writing by the Recipient not less than fifteen (15) days prior to
the date of any proposed assignment.
B. “Sub-agreement” shall mean any agreement between the Recipient and a sub-awardee or
between sub-awardees that is based on this Agreement, provided that the term “sub-
awardee” does not include the purchase of (1) support services not related to the subject
matter of this Agreement, or (2) supplies.
C. The Recipient shall include Sections 2.E., 2.G., 3, 4, 5, 6, 10.A., 10.B., 10.G., 12, 13, 14, 15,
16, 17, 23, 24, 27, and the Funder’s Special Terms and Conditions, if attached, in every sub-
agreement that relates to the subject matter of this Agreement.
D. The Recipient agrees to include the following language verbatim in every sub-agreement for
services which relate to the subject matter of this Agreement:
“Sub-awardee shall protect, defend, indemnify, and hold harmless King County, its officers,
employees and agents from any and all costs, claims, judgments, and/or awards of damages
arising out of, or in any way resulting from the negligent act or omissions of sub-awardee, its
officers, employees, and/or agents in connection with or in support of this Agreement. Sub-
awardee expressly agrees and understands that King County is a third party beneficiary to this
Agreement and shall have the right to bring an action against sub-awardee to enforce the
provisions of this paragraph.”
13. Nondiscrimination and Equal Employment Opportunity
The Recipient shall comply with all applicable federal, state and local laws regarding discrimination,
including those set forth in this Section.
During performance of the Agreement, the Recipient agrees that it will not discriminate against any
employee or applicant for employment because of the employee or applicant's sex, race, color,
marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or
expression or age except by minimum age and retirement provisions, unless based upon a bona
fide occupational qualification. The Recipient will make equal employment opportunity efforts to
ensure that applicants and employees are treated, without regard to their sex, race, color, marital
status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression
or age. Additional requirements are at
http://www.kingcounty.gov/healthservices/health/partnerships/contracts; Recipients shall read and
certify compliance.
14. Conflict of Interest
A. The Recipient agrees to comply with applicable provisions of K.C.C. 3.04. Failure to comply
with such requirements shall be a material breach of this Agreement, and may result in
termination of this Agreement pursuant to Section II and subject the Recipient to the remedies
stated therein, or otherwise available to the County at law or in equity.
B. The Recipient agrees, pursuant to KCC 3.04.060, that it will not willfully attempt to secure
preferential treatment in its dealings with the County by offering any valuable consideration,
thing of value or gift, whether in the form of services, loan, thing or promise, in any form to any
county official or employee. The Recipient acknowledges that if it is found to have violated the
prohibition found in this paragraph, its current Agreements with the county will be cancelled
and it shall not be able to bid on any county Agreement for a period of two years.
C. The Recipient acknowledges that for one year after leaving County employment, a former
County employee may not have a financial or beneficial interest in an agreement or grant that
was planned, authorized, or funded by a County action in which the former County employee
participated during County employment. Recipient shall identify at the time of offer current or
former County employees involved in the preparation of proposals or the anticipated
performance of Work if awarded the Agreement. Failure to identify current or former County
AGENDA ITEM #7. k)
8
employees involved in this transaction may result in the County’s denying or terminating this
Agreement. After Agreement award, the Recipient is responsible for notifying the County’s
Project Manager of current or former County employees who may become involved in the
Agreement any time during the term of the Agreement.
15. Equipment Purchase, Maintenance, and Ownership
A. The Recipient agrees that any equipment purchased, in whole or in part, with Agreement
funds at a cost of $5,000 per item or more, when the purchase of such equipment is
reimbursable as an Agreement budget item, is upon its purchase or receipt the property of the
County and/or federal/state government. The Recipient shall be responsible for all such
property, including the proper care and maintenance of the equipment.
B. The Recipient shall ensure that all such equipment will be returned to the County or
federal/state government upon termination of this Agreement unless otherwise agreed upon
by the parties.
16. Proprietary Rights
The parties to this Agreement hereby mutually agree that if any patentable or copyrightable material
or article should result from the work described herein, all rights accruing from such material or
article shall be the sole property of the party that produces such material or article. If any patentable
or copyrightable material or article should result from the work described herein and is jointly
produced by both parties, all rights accruing from such material or article shall be owned in
accordance with US Patent Law. Each party agrees to and does hereby grant to the other party,
irrevocable, nonexclusive, and royalty-free license to use, according to law, any material or article
and use any method that may be developed as part of the work under this Agreement.
The foregoing products license shall not apply to existing training materials, consulting aids,
checklists, and other materials and documents of the Recipient which are modified for use in the
performance of this Agreement.
The foregoing provisions of this section shall not apply to existing training materials, consulting aids,
checklists, and other materials and documents of the Recipient that are not modified for use in the
performance of this Agreement.
17. Political Activity Prohibited
None of the funds, materials, property, or services provided directly or indirectly under this
Agreement shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office.
18. King County Recycled Product Procurement Policy
In accordance with King County Code 18.20, the Recipient shall use recycled paper, and both sides
of sheets of paper whenever practicable, when submitting proposals, reports, and invoices, if paper
copies are required.
19. Future Support
The County makes no commitment to support the services awarded for herein and assumes no obligation
for future support of the activity awarded herein except as expressly set forth in this Agreement.
20. Entire Agreement/Waiver of Default
The parties agree that this Agreement is the complete expression of the terms hereto and any oral
or written representations or understandings not incorporated herein are excluded. Both parties
recognize that time is of the essence in the performance of the provisions of this Agreement.
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or
breach of any provision of the Agreement shall not be deemed to be a waiver of any other or
subsequent breach and shall not be construed to be a modification of the terms of the Agreement
AGENDA ITEM #7. k)
9
unless stated to be such through written approval by the County, which shall be attached to the
original Agreement.
21. Amendments
Either party may request changes to this Agreement. Proposed changes which are mutually
agreed upon shall be incorporated by written amendments to this Agreement. Changes to the
County’s Agreement numbering system or fund source may be made unilaterally by the County and
without the need for amendment of this Agreement. The Recipient shall be notified in writing of any
changes in the Agreement number or fund source assigned by the County; provided, however, that
the total compensation allocated by the County through this Agreement does not change.
22. Notices
Whenever this Agreement provides for notice to be provided by one party to another, such notice shall
be in writing and directed to the chief executive office of the Recipient and the project representative of
the County department specified on page one of this Agreement. Any time within which a party must
take some action shall be computed from the date that the notice is received by said party.
23. Services Provided in Accordance with Law and Rule and Regulation
The Recipient and any sub-awardee agree to abide by the laws of the state of Washington, rules
and regulations promulgated thereunder, and regulations of the state and federal governments, as
applicable, which control disposition of funds granted under this Agreement, all of which are
incorporated herein by reference.
In the event that there is a conflict between any of the language contained in any exhibit or attachment
to this Agreement, the language in the Agreement shall have control over the language contained in
the exhibit or the attachment, unless the parties affirmatively agree in writing to the contrary.
24. Applicable Law
This Agreement shall be construed and interpreted in accordance with the laws of the State of
Washington. The venue for any action hereunder shall be in the Superior Court for King County,
Washington.
25. Electronic Processing and Signatures
The parties agree that this Agreement may be processed and signed electronically, which if done
so, will be subject to additional terms and conditions found at
https://www.docusign.com/company/terms-of-use.
The parties acknowledge that they have consulted with their respective attorneys and have had the
opportunity to review this Agreement. Therefore, the parties expressly agree that this Agreement
shall be given full force and effect according to each and all of its express terms and provisions and
the rule of construction that any ambiguities are to be resolved against the drafting party shall not
be employed in the interpretation of this Agreement.
The parties executing this Agreement electronically have authority to sign and bind its represented
party to this Agreement.
26. Counterparts and Signatures by Fax or Email
This Agreement may be executed in any number of counterparts, each of which shall constitute an
original, and all of which will together constitute this one Agreement. Further, upon executing this
Agreement, either party may deliver the signature page to the other by fax or email and that
signature shall have the same force and effect as if the Agreement bearing the original signature
was received in person.
27. No Third Party Beneficiaries
AGENDA ITEM #7. k)
10
Except for the parties to whom this Agreement is assigned in compliance with the terms of this
Agreement, there are no third party beneficiaries to this Agreement, and this Agreement shall not
impart any rights enforceable by any person or entity that is not a party hereto.
END OF COUNTY TERMS AND CONDITIONS
AGENDA ITEM #7. k)
City of Renton 1
Agreement # 6218 EHS
EXHIBIT A
SCOPE OF WORK
CITY OF RENTON
1/1/2021-12/31/2022
Background
The Local Hazardous Waste Management Plan (hereafter referred to as the “Plan”) as updated in
1997 and 2010, was adopted by the partner agencies (the King County Solid Waste Division, the
Seattle Public Utilities, the King County Water and Land Resources Division and Public Health –
Seattle and King County) and cities located in King County. The Washington State Department
of Ecology in accordance with RCW 70.105.220 subsequently approved the Plan. The City is an
active and valued partner in the regional Local Hazardous Waste Management Program (hereafter
referred to as the “Program”).
The purpose of this Exhibit is to define the relationship associated with the Program’s funding of
City activities performed under the auspices of the Plan and as approved by the Program’s
Management Coordination Committee (hereinafter referred to as the “MCC”). This Agreement
further defines the responsibilities of the City and Public Health – Seattle and King County with
respect to the transfer of Program monies.
Scope of Work
Task 1 - The City will provide containers year-round at sites accessible to the public to collect
batteries for proper disposal and recycling. If an event occurs outside of the City’s control that
prevents battery collection from occurring, the City will notify the Program’s Contract
Administrator. Upon agreement by both parties, the City may opt to provide hazardous waste
education instead of the collection.
Task 2 -The City will provide education activities to residents about ways to reduce their
chemical exposure, as well as safe disposal and recycling options. A variety of strategies may be
used including print and digital media, and online or face-to-face outreach such as events,
workshops, or community outreach.
Task 3 – The City will develop a program to promote, support and monitor used motor oil and
oil filter collection and recycling within the City. The program will focus on engaging with local
auto supply and repair retailers to develop mutual relationships that promote safe handling and
access to collection programs that recycle customers’ used motor oil and oil filters. The City will
provide related technical assistance to businesses, promote local used motor oil collection and
recycling sites, develop and distribute related educational and promotional materials. The City
will evaluate the motor oil recycling program using a variety of data collection efforts to track
business participation, volume of motor oil & filters collected, residential awareness of oil
recycling opportunities in the City, and other information relevant to the program and with the
intent of using data to improve outcomes.
AGENDA ITEM #7. k)
City of Renton 2
Responsibilities of the Parties
The City
1. The City shall develop and submit project proposals and budget requests to the Program’s
Contract Administrator. Funds provided to the City by the Program pursuant to this
Agreement shall be used to implement hazardous waste programs and/or services as
approved by the MCC.
2. The City shall submit timely reimbursement requests as negotiated with the Contract
Administrator. For reimbursement, the City shall submit the following to the Contract
Administrator:
a) An invoice (see Exhibit C). Invoices should be sent to Contract Administrator
for approval and payment.
b) A brief description of activity accomplished and funds expended in
accordance with the scope of work.
c) Copies of invoices for expenditures or a financial statement prepared by the
City’s finance department. The financial statement should include vendor
names, a description of services provided, date paid and a check or warrant
number.
d) A legible copy of the Hazardous Waste Manifest.
3. The City shall submit to the Contract Administrator no later than December 5th of each year a
final invoice or estimate for activities completed in that calendar year.
4. It is the responsibility of the City to comply with all applicable county, state and/or federal
reporting requirements with respect to the collection and transfer of moderate risk wastes.
The City shall report to the Contract Administrator the quantity, by type, of moderate risk
waste collected using Program funds. The City shall also provide the Contract Administrator
with copies of EPA’s Non-Hazardous Waste Manifest or similar form, associated with the
transport of moderate risk waste collected through Program-funded events.
5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the
facilities associated with the City’s events or in any other way associated with activities
conducted within the scope of this Agreement. In the event of a spill or other emergency, the
City is responsible for complying with all applicable laws and regulations.
6. The City agrees to appropriately acknowledge the Program in all media produced – in part or
in whole – with Program funds. Where feasible, the City will use the Program’s logo. The
intent of this provision is to further strengthen this regional partnership in the public’s mind.
7. The City agrees to provide the Program with copies of all media material produced for local
hazardous waste management events or activities that have been funded by the Program. The
City also agrees to allow the Program to reproduce media materials created with Program
money provided that the Program credits the City as the originator of that material.
8. This project shall be administered by Linda Knight at the City of Renton, 1055 South Grady
Way, Renton, at (425) 430-7397, (lknight@rentonwa.gov) or her designee.
AGENDA ITEM #7. k)
City of Renton 3
9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled
by the Contract Administrator should be referred to the LHWMP Program Director for
resolution.
Seattle-King County Department of Public Health
1. The Seattle-King County Department of Public Health shall administer, via the attached
Agreement, the transfer of Program funds to the City for hazardous waste management
events and activities.
2. Within ten (10) working days of receiving a request for reimbursement from the City,
the Contract Administrator shall either notify the City of any exceptions to the request
which have been identified or shall process the request for payment. If any exceptions
to the request are made, this shall be done by written notification to the City providing
the reason for such exception. The Contract Administrator will not authorize payment
for activities and/or expenditures that are not included in the scope of work, unless the
scope has been amended. The Contract Administrator retains the right to withhold all or
partial payment if the City’s invoices are incomplete (e.g. they do not include proper
documentation of expenditures for which reimbursement is being requested) or are not
consistent with the submitted scope of work.
Program Contacts
Lynda Ransley Joy Carpine-Cazzanti
LHWMP Program Director LHWMP Contract Administrator
201 S Jackson St, Ste. 5600 401 Fifth Avenue, Suite 1100
Seattle, WA 98104 Seattle, WA 98104
206-263-8241 206-263-0365
lynda.ransley@kingcounty.gov jcarpine@kingcounty.gov
AGENDA ITEM #7. k)
City of Renton
EXHIBIT B
2021-2022 BUDGET
Agreement # 6218 EHS
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
City of Renton
1055 South Grady Way
Renton, WA 98055
Component
Description
2021-2022 Budget Total
Hazardous Waste
Activities
$112,349.68 $112,349.68
TOTAL
$112,349.68 $112,349.68
Footnote: The 2021-2022 budget can be partly or totally spent in either 2021 and/or 2022
but cannot exceed the budget total in these two years.
AGENDA ITEM #7. k)
ALL FIELDS MUST BE COMPLETED FOR PROMPT PAYMENT PROCESSING
Purchase Order #
Supplier Name City of Renton
Agreement # 6218 EHS Supplier # 2248
Exhibit C Supplier Pay Site FINANCE
Period of Performance: 1/1/21‐12/31/22 Remit to Address ATTN: FINANCE/AR
1055 South Grady Way
Renton, WA 98055
Invoice Date
Invoice #
Amount to be Paid
PH Program name/phone
jcarpine@kingcounty.gov Start End
Date Date
MM/DD/YY
Project
1114016
Materials and quantities collected:
Gallons of motor oil
Number of motor oil filters
Gallons of mixed fuel
Gallons of antifreeze
Pounds of lead acid batteries
Pounds of dry batteries
Number of CFC aplliances
Other (please specify)
Recipient Signed Date PH Authorization / Approval Date
Print Name
I, the undersigned, do hereby certify under the laws of the State of Washington penalty of perjury, that this is a true and correct claim for reimbursement services rendered. I understand that any false claims,
statements, documents, or concealment of material fact may be prosecuted under applicable Federal and State laws. This certification includes any attachments which serve as supporting documentation to this
reimbursement request.
Total
2021‐22 Budget Previously Billed Cumulative Balance
$112,349.68$112,349.68HHW Activities
Expenditure Item
$112,349.68
King County Accounts Payable Information
Public Health ‐ Seattle & King County
Organization
860000
Kristin Painter (206) 477‐5470
Submit signed invoice to:
Expend Acct CPA
00153105
Amount
INVOICE
City of Renton
1055 South Grady Way
Renton WA, 98055
Invoice Processing Contact: Linda Knight
(425) 430‐7397
lknight@rentonwa.gov
Joy Carpine‐Cazzanti
Local Hazardous Waste Management Program
Task
Current
401 5th Ave., Suite 1100
Seattle, WA 98104
Invoice for services rendered under this
Agreement for the period of:
$112,349.68
Attach sheet for multiple POETAs
AGENDA ITEM #7. k)
Salaries & Wages‐ List by Employee Hours Rate of Pay/ Hr Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Subtotal ‐$ ‐$ ‐$ ‐$ ‐$
Fringe Benefits Base Rate Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Subtotal ‐$ ‐$ ‐$ ‐$ ‐$
Consultant Costs‐ Itemize by consultant
below
Unit of measure Rate Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
‐$ ‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$ ‐$
Subtotal ‐$ ‐$ ‐$ ‐$ ‐$
Supplies‐ Please detail below Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Subtotal ‐$ ‐$ ‐$ ‐$ ‐$
Travel Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
In State Travel Total # of Miles Rate
Out of State Travel # of People Rate
Per Diem and Lodging # of People # of Units Unit Cost
Subtotal ‐$ ‐$ ‐$ ‐$ ‐$
Other Costs‐ Please detail below Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
‐$ ‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$
Subtotal ‐$ ‐$ ‐$ ‐$ ‐$
Overhead Costs‐ Please detail below Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$ ‐$
Subtotal ‐$ ‐$ ‐$ ‐$ ‐$
Budget Previously
Billed
Current
Expenditure
Cumulative
(Previous +
Current)
Balance (Budget
less Cumulative)
Direct Costs Total ‐$ ‐$ ‐$ ‐$ ‐$
‐$ ‐$ ‐$ ‐$
Grand Total ‐$ ‐$ ‐$ ‐$ ‐$
Notes regarding this Invoice
INVOICE DETAIL
Invoice Detail Page 2
AGENDA ITEM #7. k)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, EXTENDING THE
INTERIM ZONING CONTROL ESTABLISHED BY ORDINANCE NO. 5974 AND
EXTENDED AND AMENDED BY ORDINANCE NO. 5997, IN RESPONSE TO THE
OPERATIONAL LIMITS ON BUSINESSES DURING THE COVID‐19 DECLARED PUBLIC
HEALTH EMERGENCY BY (1) EXTENDING THE TEMPORARY “ECONOMIC
RECOVERY REVOCABLE RIGHT‐OF‐WAY PERMIT” FOR BUSINESSES; (2)
EXTENDING THE TEMPORARY “ECONOMIC RECOVERY SIGNS” FOR BUSINESSES;
AND (3) EXTENDING THE INTERIM ZONING CONTROL TO WAIVE THE
REQUIREMENT TO OBTAIN A TEMPORARY USE PERMIT FOR THE TEMPORARY
EXPANSION OF A BUSINESS INTO AN ADJACENT VACANT SPACE IN A MULTI‐
TENANT BUILDING; EXTENDING AUTHORIZATION FOR THE TEMPORARY
DESIGNATION OF A LIMITED NUMBER OF EXISTING PUBLIC PARKING STALLS
WITHIN THE CENTER DOWNTOWN ZONING DISTRICT TO SUPPORT PARKING FOR
SHORT‐TERM CURBSIDE PICK‐UP OR TO GO ORDERS FROM BUSINESSES;
EXTENDING THE TEMPORARY WAIVER OF PARKING FEES FOR PARKING FOR
PERIODS OF UP TO 10 HOURS WITHIN THE CITY’S CITY CENTER PARKING GARAGE
LOCATED AT 655 SOUTH 2ND STREET; PROVIDING FOR SEVERABILITY; DECLARING
AN EMERGENCY; AND ESTABLISHING AN IMMEDIATE EFFECTIVE DATE.
WHEREAS, on July 13, 2020, in response to business‐related impacts due to the novel
coronavirus (COVID‐19) pandemic, the City Council adopted interim zoning controls via
Ordinance No. 5974, valid through December 31, 2020 or the date that the City enters Phase 4
of the Governor’s Safe Start plan, whichever occurred first; and
WHEREAS, Ordinance No. 5974 established a new type of temporary right‐of‐way permit
known as an “Economic Recovery Revocable Right‐of‐Way Permit” which is similar to existing
right‐of‐way permits but does not carry a permit fee to assist businesses that are able to use
public right‐of‐way and/or their private parking lot areas in order to expand the area within which
customers could be served – in keeping with appropriate social distancing standards and other
public health guidelines – in order to help struggling businesses including restaurants survive and
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
2
help keep the employees who depend on the jobs that have been impacted and jeopardized by
the coronavirus shut‐downs employed; and
WHEREAS, parklets and prefabricated outdoor spaces meet the intended purpose of
“expanding the area within which a business may provide goods or services to customers while
keeping with public health guidelines” that served as the basis for establishing Economic
Recovery Revocable Right‐of‐Way Permits, and, thus, the City Council wishes to allow for them
as an element of encouraging economic recovery in the City; and
WHEREAS, Ordinance No. 5974 also established and temporarily allowed businesses to
place signs known as “Economic Recovery Signs” in the form of A‐Frame Signs and Event Signs,
through December 31, 2020; and
WHEREAS, on December 7, 2020, the City Council extended and amended Ordinance No.
5974, via Ordinance No. 5997, in response to the continued impacts the COVID‐19 public health
emergency has had on businesses. Ordinance No. 5997 is valid through June 7, 2021 or the date
that the City enters Phase 4 of the Governor’s Safe Start plan, whichever occurred first; and
WHEREAS, in addition to extending and amending the interim zoning controls established
in Ordinance No. 5974, Ordinance No. 5997 waived the requirement to obtain a Temporary Use
Permit for the temporary expansion of a business into an adjacent vacant space in a multi‐tenant
building in compliance with the Governor’s Safe Start plan and public heath guidelines for COVID‐
19; and
WHEREAS, in order to assist the struggling downtown business community, Ordinance
No. 5997 approved the designation of a limited number of existing public parking stalls within
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
3
the area zoned Center Downtown (CD) as short‐term parking for curbside pick‐up or to go orders;
and
WHEREAS, in order to accommodate the anticipated increases in short‐term parking in
the area zoned Center Downtown (CD) and to assist the struggling downtown business
community, Ordinance No. 5997 temporarily waived hourly parking fees in the City’s City Center
Parking Garage located at 655 S 2nd St. for parking periods of up to 10 hours; and
WHEREAS, since the adoption of Ordinance No. 5997 the Governor has issued various
proclamations, in which the “Safe Start – Stay Healthy – County‐By‐County Phased Reopening”
Plan has been replaced with the “Healthy Washington – Roadmap To Recovery”; and
WHEREAS, Healthy Washington – Roadmap to Recovery has eliminated the reference to
Phase 4 re‐opening; and
WHEREAS, the most recent Proclamation issued by the Governor, 20‐25.13, states that
Proclamation 20‐25, et seq., will continue to be in effect until the state of emergency, issued on
February 29, 2020 pursuant to Proclamation 20‐05, is rescinded; and
WHEREAS, due to the continued state of emergency the City Council has determined that
there is a need to extend beyond June 7, 2021 the interim zoning controls establishing the
Economic Recovery Revocable Right‐of Way Permit, establishing and allowing Economic
Recovery Signs, waiving the requirement to obtain a temporary use permit for temporary
expansion of business into an adjacent vacant space in a multi‐tenant building, permitting the
temporary designation of short term parking stalls within the Center Downtown (CD) zoning
district for curbside pick‐up or to go orders, and waiving parking fees for the City Center Parking
Garage; and
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
4
WHEREAS, the City Council held a public hearing on June 7, 2021, to consider a six‐month
extension of the interim zoning controls established in Ordinance No. 5974 and Ordinance No.
5997; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION I. The above recitals are adopted as findings of fact in support of the interim
controls adopted herein pursuant to RCW 35A.63.220 and RCW 36.70A.390, and are found to be
true and correct in all respects.
SECTION II. Council hereby extends the interim zoning control temporarily establishing
the new permit known as an Economic Recovery Revocable Right‐of Way Permit in the City of
Renton. Economic Recovery Revocable Right‐of‐Way Permits shall be:
(1) Available to businesses seeking to use the public right‐of‐way fronting their businesses
and/or their private parking lots abutting their businesses to expand the area within which
customers are served, such as for sidewalk sales, sidewalk pick‐up, parklets without structural
components, pre‐fabricated and engineered parklets, and/or outdoor restaurant seating.
Obtaining an Economic Recovery Revocable Right‐of‐Way Permit for such uses shall not excuse a
business from complying with applicable public health requirements and guidelines, including
social distancing; and
(2) In effect from the date of issuance through December 7, 2021; and
(3) Subject to the same application and review process as a revocable right‐of‐way permit
issued under RMC 4‐8‐120 and RMC Chapter 9‐2, except that no application fee or permit fee
shall be required; and
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
5
(4) Subject to leasehold excise tax to the same extent as a revocable right‐of‐way permit
issued under RMC 4‐8‐120 and RMC Chapter 9‐2.
(5) For Economic Recovery Revocable Right‐of‐Way Permits that were approved and/or
issued between July 8, 2020 and June 7, 2021 and that were still valid and unexpired as of the
effective date of this ordinance, the following shall apply: The period of validity that would
otherwise apply under the standard expiration dates listed in this ordinance is extended until
December 7, 2021.
SECTION III. As an interim zoning control, Council hereby extends the period for the
new sign type known as an Economic Recovery Sign in the City of Renton, by extending the same
regulations established under Ordinance Nos. 5974 and 5997 for such signs. Accordingly,
Economic Recovery Signs shall continue to be subject to the following for an extended period as
stated:
(1) Allowed for businesses to advertise economic recovery‐related events such as grand
re‐openings or expanded services or capacities; and
(2) Allowed in the form of A‐Frame Signs and Event Signs, as further specified below; and
(3) If an A‐Frame Sign, subject to the following standards and requirements drawn from
RMC 4‐4‐100.J.5:
a. Number:
i. Within City Center Sign Regulation Area: Only one of these signs is
permitted per business per street frontage.
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
6
ii. Elsewhere in the City: One of these signs is permitted per business per
street frontage and, in addition, an additional sign is permitted to be located
abutting the business and building to which the sign relates.
b. Location Requirements:
i. Permitted Location:
(1) Within City Center Sign Regulation Area: A‐frame signs must be
placed against the building and business to which the sign relates.
(2) Elsewhere in the City: A‐frame signs may be located on the
public sidewalk abutting the business site and/or within the
landscaping area on or abutting the business site, however, A‐frame
signs cannot be placed in the landscape strip between the curb and
outer edge of the public sidewalk. Additionally, for businesses
located within shopping centers, an additional A‐frame sign may be
placed against the building and business to which the sign relates.
ii. Pedestrian Clearance: A minimum of four feet (4') of unobstructed
sidewalk area between the outer edge of the sign and the street curb is
required.
iii. Clear Vision Area: No sign shall be located as to pose a danger and violate
the clear vision area specified in subsection RMC 4‐4‐100.C.6, Prohibited
Signs. Where a traffic vision hazard is created, the City may require a
modification to the height or location of a sign to the degree necessary to
eliminate the hazard.
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
7
c. Size: Signs shall be no larger than thirty‐two inches (32") wide and thirty‐six
inches (36") tall.
d. Construction Specifications and Materials: The sign must be professionally
manufactured of durable material(s). No lighting or attachments, such as balloons
are permitted.
e. Maintenance and Appearance: Signs must be maintained in accordance with
the provisions of RMC 4‐4‐100.D.3, Sign Maintenance Required, and subsection
RMC 4‐4‐100.D.4, Appearance of Signs.
f. Alteration of Landscaping Prohibited: No landscaping may be damaged or
modified to accommodate an A‐frame sign. The City may require replacement of
any damaged landscaping pursuant to RMC 4‐4‐070.Q, Damaged Landscaping.
g. Removal upon Close of Business Required: A‐frame signs shall not be displayed
during nonbusiness hours.
h. Proof of Insurance and Hold Harmless Agreement for Signs on Public Right‐of‐
Way: Before placing any such A‐Frame sign, the business must provide the
Community & Economic Development Department’s Development Services
Division with (1) proof of general commercial liability insurance (certificate of
liability insurance) meeting the requirements of RMC 4‐4‐100.L.4 and (2) a signed
hold harmless agreement that specifies that the owner of the sign will defend,
indemnify, and hold the City harmless for any loss, injuries, damage, claims or
lawsuit, including attorney’s fees that arise from the sign.
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
8
i. Confiscation of Signs: Signs that do not comply with these provisions may be
confiscated by the City; and
(4) If an Event Sign, subject to the following standards and requirements drawn from RMC
4‐4‐100.J.6:
a. [Intentionally omitted.]
b. Types of Event Signage Allowed: Any combination of the following types of
signage are permitted: balloons, pole/wall strung and wall‐hung banners not
exceeding one hundred (100) square feet each in size, pole‐hung banners not
exceeding twenty (20) square feet each in size, flags, inflatable statuary,
pennants/streamers, searchlights, wind animated objects, and other similar
advertising devices approved by the Development Services Division. Rigid portable
signs are also allowed provided the sign is a maximum of thirty‐two (32) square
feet in area on one face per sign not exceeding six feet (6') in height. Rigid portable
signs are limited to one per street frontage outside the Automall.
c. [Intentionally omitted.]
d. [Intentionally omitted.]
e. Placement Limitations for Event Signs:
i. Roof: No sign or advertising device shall be placed on top of a roof or extend
vertically above the fascia of the building.
ii. Perimeter Street Landscaping: Event signage shall not be located within
required perimeter street landscaping; and
(5) Allowed without a permit and without a fee through December 7, 2021.
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
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SECTION IV. As an interim zoning control, Council hereby extends the temporary waiver
of the requirement to obtain a Temporary Use Permit for the temporary expansion of a business
into an adjacent vacant space in a multi‐tenant building in compliance with the Governor’s
Healthy Washington – Road to Recovery plan and public heath guidelines for COVID‐19. All other
permits required for such expansions shall continue to be required.
SECTION V. Council hereby temporarily extends approval of the designation by the
Administrator of the Public Works Department, or designee, of a limited number of existing
public parking stalls within the Center Downtown (CD) zone to support short‐term parking for
curbside pick‐up or to go orders from businesses located in the City center.
SECTION VI. Council hereby temporarily extends the waiver of the following parking fees
established in Section III of the City of Renton Fee Schedule for the following parking periods
within the City Center Parking Garage:
Zero (0) to two (2) hours;
Two (2) to four (4) hours;
Four (4) to six (6) hours; and
Six (6) to (10) hours.
SECTION VII. The Mayor or his designee is authorized to implement any and all
administrative procedures necessary to carry out the directives of this legislation.
SECTION VIII. A public hearing was held on June 7, 2021.
SECTION IX. The interim controls extended herein shall be in effect until December 7,
2021, unless earlier lifted or subsequently extended by action of the City Council.
AGENDA ITEM # 9. a)
ORDINANCE NO. ________
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SECTION X. If any section, subsection, sentence, clause, phrase or work of this
ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase or word of this ordinance.
SECTION XI. The City Council declares an emergency for the protection of the public
welfare and to enable the purpose and intent of this ordinance to be accomplished. This
ordinance shall take effect immediately when passed by the City Council. The City Clerk shall
cause to be published a summary of this ordinance in the City’s official newspaper. The summary
shall consist of this ordinance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2021.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2021.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:2167:6/2/2021
AGENDA ITEM # 9. a)