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Home My WebLink About03/16/2021 - MinutesMINUTES Wheelchair Accessible. American Sign Language (ASL) interpreter available upon request. For this or other assistance, please call 48 hours in advance: 711 (TDD) or 425-430-6600 (voice). City of Renton Board of Park Commissioners - Special Meeting Tuesday, March 16, 2021, 4:00 pm Video Conference – during Governor Inslee’s “Roadmap to Recovery Plan” 1. CALL TO ORDER Chair Tim Searing called the meeting to order at 4:06pm. 2. ROLL CALL Members Present: Marlene Winter, Al Dieckman, Larry Reymann, Tim Searing, Cynthia Burns, Shun Takano and Troy Wigestrand Members Absent: none City Staff Present: Kelly Beymer, Community Services Administrator; Cailín Hunsaker, Parks and Trails Director; Maryjane Van Cleave, Recreation and Neighborhoods Director, and Roberta Graver Administrative Assistant 3. APPROVAL OF AGENDA Marlene Winter motioned to approve the meeting agenda, motion seconded, all in favor, motion carried. 4. APPROVAL OF MINUTES Larry Reymann motioned to approve the February 9, 2021 minutes as presented, motion seconded, all in favor, motion carried. 5. ORAL COMMUNICATIONS / PUBLIC COMMENTS None 6. BOARD COMMUNICATION a. May Creek/Freeway Overflow, Kelly will try to schedule Public Works staff to attend the April 13th meeting to give an update. Larry Reymann offered to provide more information in preparation of the April meeting. b. Board members have seen negative comments on social media that the play structure Sunset Neighborhood Park appears unsafe. Kelly will ask Communications to send out public messages about the certified safety of the play structures. c. Board member concern about the possible public frustration over the closure of the north Coulon walking gate during 2021-2022 park improvements. Online communication and signs will address the necessity of its closure. d. Board member brought a question forward from a resident as to why swings for older kids weren’t included in the new park playground equipment. asked for information made public about why simple swings were selected for the playground design. 7. DISCUSSION / ACTION ITEMS a. Vaccine Locations – Maryjane Van Cleave - Recreation and Neighborhoods division is assisting the Renton Regional Fire Authority and King County Fire District 20 with vaccination site coordination. See attached presentation. Board members were encouraged to direct interested people to the Renton Senior Activity Center to schedule a Covid-19 vaccine appointment. ParksCommissionMeetingMarch16,2021Page2of2b.BoardsandCommissions—OpenPublicMeetingAct—ReviewedtheOpenPublicMeetingsActRCW42.30trainingmaterialsprovidedbytheCityClerk’sofficeinregardstowhatconstitutesapublicmeeting.8.ADMINISTRATOR’SREPORTa.None9.OWBUSINESSNoneB.ADJOURNMENTAlDieckmanmotionedtoadjourn;motionseconded,allinfavor,motioncarried.Adjournedat4:32pm.Mmspprovedby:_____________________________________Recorder:TimSe,BoardChairDateRobertaGraverMarch16,2021NEXTMEETINGApr1113,2021WheelchairAccessible.AmericanSignLanguage(ASL)interpreteravailableuponrequest.Forthisorotherassistance,pleasecall48hoursinadvance:717(TDD)or425-430-6600(voice). MOBILE VACCINATION UNIT Serving the Greater Renton CommunityMaryjane Van Cleave –Rec. & Neighborhoods Director –Community Services Dept. https://www.kingcounty.gov/depts/health/covid‐19/data.aspx Current COVID‐19 Vaccination Strategies Public Health –Seattle & King County Private ProvidersPrivate PracticesPrivate PharmaciesFederal Pharmacy programAdult Family Homes, Senior Living CentersPublic Health Coordinated EffortMass Vaccination Sites Mobile ClinicsWe are herePop up Community ClinicsFaith Based Organizations Resources & Roles Dedicated to this Project•City Of Renton: •Recreation team•Administrative coordination for designated locations•Surplus –Senior List•Emergency Management•Code Red •GIS Mapping/Data team •Mapping tool using public data•Fire: •Vaccine pickup •Administration of vaccines•Post vaccine paperworkKCFD#20 Mobile Vaccination UnitCity of RentonAdministrative CoordinationRRFA Mobile Vaccination Unit KING COUNTY PUBLIC HEALTH 2016 COMMUNITY HEALTH REPORT –CITY OF RENTON Any Questions… OPEN PUBLIC MEETINGS ACTRCW 42.30 Open Public Meetings Act (OPMA):The purpose of the OPMA is to allow the public to view the “decision‐making process.” Open Public Meetings Act (OPMA) Applies to:• Public Agency includes:−Any sub‐agency of a public agency which is created by or pursuant to statute, ordinance, or other legislative act, including but not limited to planning commissions, library or park boards, commissions, and agencies.• Governing Body includes:−Multi‐member board, commission, committee, council, or other policy or rule‐making body of a public agency.•OPMA also applies to:−Any committee of a public agency when:•The Committee “acts” on behalf of the governing body• Conducts hearings, or•Takes public testimony Open Public Meetings Act (OPMA):•What is “Action?”:−Defined as the transaction of the official business of the public agency and includes, but is not limited to:• Public Testimony•All deliberations• Discussions• Considerations•Reviews• Evaluations• Final ActionsThe requirements of the OPMA are triggered whether or not“final” action is taken. RCW 42.30.020 Open Public Meetings Act (OPMA):•What is a “meeting?”:−“All meetings of the governing body of a public agency shall be open and public and all persons shall be permitted to attend any meeting of the governing body of a public agency, except as otherwise provided in this chapter.”RCW 42.30.030−A meeting is a quorum of the governing body. For most boards/commissions this means a majority of the members constitutes a quorum.−In order to conduct a proper meeting, a quorum must convene, and the proper notice of the time, place, date, and agenda must have been posted.−It is a violation of the OPMA for the governing body to meet outside of the above described circumstances. Open Public Meetings Act (OPMA):•Notice Requirements:−Regular Meetings:• Recurring meetings held according to a fixed schedule by ordinance, resolution, bylaws or other rule• Agenda for each meeting must be posted online no later than 24 hours in advance of the published start time of the meeting−Special Meetings:•A meeting that is not a Regular Meeting, called by the presiding officer or a majority of the members• Written notice must be given 24 hours before the Special Meeting and must specify the date, time, and place of the meeting AND the business to be transacted Open Public Meetings Act (OPMA):•Notice Requirements (continued):−Emergency Special Meetings:•Notice is not required for a Special Meeting called to deal with an emergency−When the emergency involves injury or damage to persons or property or the likelihood of such injury or damage−Where time requirements of notice make notice impractical and increase the likelihood of such injury or damageRCW 42.30.070, RCW 42.30.075, RCW 42.30.080 Open Public Meetings Act (OPMA):•Practical email tips:−Passive receipt of an email is permissible−Discussion of issues via email by the governing body can constitute a meeting−Write in the subject line or first line of the email:“For informational purposes only. Do not reply.”−Do not use “reply all” or send an email to all or a majority of the board−Utilize staff to email meeting materials to board−Remember that emails are public records−When it doubt, do not hit “send” button Open Public Meetings Act (OPMA):•Avoid “serial meetings”−When a seriesof email, phone, or in‐person communications about agency business occurs involving, singly, less than a majority of the body, but involving, cumulatively, a majority or more of the body.•Example in a five‐member board:Councilmember A and Councilmember B discuss City business and then Councilmember A communicates with Councilmember C indicating she spoke about the issue with Councilmember B, and then Councilmember C responds to Councilmember A about the same issue. Now three of the five Councilmembers, a quorum, have held an illegal serial meeting.A “meeting” under the OPMA does not require the contemporaneous physical –or electronic –presence of the members. –Eugster v City of Spokane(2002). OPMA Violations