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AMENDMENT NO. 1 TO INTERLOCAL AGREEMENT FOR COOPERATION BETWEEN THE CITY OF
RENTON AND RENTON REGIONAL FIRE AUTHORITY (CAG-16-116)
Effective Date July 1, 2021
RECITALS
1.The City of Renton (“City”) and the Renton Regional Fire Authority (“RRFA”) executed an
interlocal agreement dated July 1, 2016 (“ILA”) in conjunction with the formation of the
Renton Regional Fire Authority.
2.The Parties have negotiated revisions to the ILA and the ILA Exhibits which require the
consent of the legislative bodies of the Parties pursuant to Section IV of the ILA.
AGREEMENT
In consideration of the mutual promises and benefits contained herein the City and the RRFA
agree to the following amendments to the ILA.
Section VIII.A. Shall be amended to read as follows:
Services to be Provided. The RRFA agrees to perform the following services for the City, as
prescribed in more detail in Exhibit 1, Office of the Fire Marshal Services and Exhibit 7,
Emergency Management Program Support.
Section IX. Shall be amended by striking references to Exhibit 3 and Exhibit 5.
Section XII.E. Shall be deleted in its entirety.
Section XIV. Shall be retitled “Payment Terms.”
Section XIV.A. Shall be deleted in its entirety.
Section XIV.B. Shall be deleted in its entirety.
Section XVI.B. Shall be amended to read as follows:
Termination of Exhibits 2 and 4 by Notice. The services identified in Exhibits 2 and 4 of this
Agreement may be terminated by either party upon providing the other party with three
hundred and sixty-five (365) days' advance written notice of termination. A termination
pursuant to this subsection will terminate all services provided by one or more of Exhibits 2 and
4, as specified in the notice of termination. Partial termination of services within an exhibit may
only be accomplished by mutual agreement and negotiated payment terms.
Exhibits 1 though 7 Shall be replaced in their entirety by Exhibits 1, 2, 4, 6 and 7 of this
Amendment, which are attached and incorporated herein.
Except as provided above, all terms and conditions of the ILA shall remain in full force and effect.
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IN WITNESS, the parties below execute this Amendment, which shall become effective on July 1,
2021.
City of Renton:
By:
Armondo Pavone, Mayor
DATE:
Renton Regional Fire Authority:
By:
DATE:
ATTEST:
_________________________
Jason A. Seth, City Clerk
Steven C. Heitman, Fire Chief
Steven C Heitman (Aug 9, 2021 16:45 PDT)
Steven C Heitman
Aug 9, 2021
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9/23/2021
EXHIBIT 1 – OFFICE OF THE FIRE MARSHAL SERVICES
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EXHIBIT 1
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
OFFICE OF THE FIRE MARSHAL SERVICES
1.Office of the Fire Marshal Services. Prior to the establishment of the RRFA, the City’s
Fire and Emergency Services Department provided Community Risk Reduction Services
through its Community Risk Reduction Section, now referred to as the Office of the
Fire Marshal (OFM). These services include, but are not limited to, administration and
enforcement of applicable fire code and prevention regulations (“Code or Codes”),
including RMC 4-5-070 as that section may be amended or recodified by the City. The
RRFA will continue to provide these services for the City within the City’s boundaries,
and as those boundaries may be adjusted in the future. As further described within
this Exhibit 1,1 OFM Services are comprised of OFM Administration Services Fire
Prevention Code Enforcement Services, Fire Prevention Development Services, and
Fire Investigation Services (collectively, the “Services”).
2.Fire Service Fees Paid to RRFA. The City shall continue to collect applicable OFM Fees
listed in Subsection XIII (a) (i-vi) and Section XIII (b)(iii) of the current City of Renton
Fee Schedule. By no later than August 1 of each year, the RRFA may submit to the
City proposed updates to the OFM fee schedule. Updates to the fee schedule are
subject to City Council approval, which will not be unreasonably withheld. In the event
the City Council does not approve the fee schedule proposed by the RRFA, the RRFA
may, using the process identified in Section XVI(C) of the Agreement, request
discussion of the financial impacts to the RRFA of not having its proposed fee schedule
approved. All Fire Department OFM fees, as such fees may be renamed, shall be paid
to the RRFA as compensation for the RRFA providing the City the services described in
Exhibit 1. To the degree these fees and any associated late fees are collected by the
City through its billing, permit or license systems, the City will remit the funds
collected to RRFA in a timely manner. The parties agree these fees, along with any
other consideration provided by this Agreement, constitute full, fair, and complete
compensation for the RRFA’s performance of the Services described in Exhibit 1.
3. OFM Administration Services. The RRFA shall provide the following OFM
Administration Services:
a.Direct the management and supervision of personnel performing the Services.
1 The description of OFM Services in this Exhibit 1 is intended to provide an overview of the Services that were
previously provided by the City’s Fire and Emergency Services Department. With the exception of emergency
management services, the Services should be construed broadly so that the RRFA will continue seamlessly
providing all services previously provided by the City’s Fire and Emergency Services Department.
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EXHIBIT 1 – OFFICE OF THE FIRE MARSHAL SERVICES
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b. Administer OFM programs and activities to include Fire and Life Safety inspections,
Operational Fire Code permitting, plan review for Code compliance, Code
enforcement, addressing, fire investigations, and public education.
c. Interpret Codes as necessary to perform the Services. In the event of ambiguity or
conflict in the Code, the RRFA will consult with the City.
d. Approve materials, equipment, and devices used in construction, and the methods
of construction to the extent that approval is required by the Code.
e. Coordinate with the City in the City’s collection and remission of fees as outlined in
the City of Renton Fee Schedule and this agreement with the City.
f. Maintain records in accordance with state approved retention schedules, route
development applications and plans, and fulfill public record requests consistent
with Exhibit 6.
g. Coordinate with the City to process development plans and Code related permit
application packages in a timely manner consistent with City established customer
service goals and applicable laws.
h. Coordinate with the City to issue Code related permits in a timely manner
consistent with City established customer service goals and applicable laws.
i. Process Code complaints or inquiries from the public to include data entry, file
creation, and routing of information.
j. Schedule and conduct Code inspections for developers or contractors.
k. Recommend and prepare updates to the Code for consideration by the City,
including but not limited to state mandated updates to the International Fire Code.
l. Review and approve variance requests when appropriate.
m. Coordinate with City in the review of business license applications for compliance
with Codes.
n. Participate on the City's Environmental Review Committee (ERC). The RRFA shall
be represented by its Fire Chief or designee.
o. Perform all other administrative tasks necessary to support OFM Services for the
City, including all administrative tasks designated by the Code as the responsibility
of the Fire Chief, Fire Marshal, and/or Fire Code Official.
p. Participate in the City’s Special Events Committee.
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EXHIBIT 1 – OFFICE OF THE FIRE MARSHAL SERVICES
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4. Fire Prevention Code Enforcement Services. The RRFA shall provide the following Fire
Prevention Code Enforcement Services in Renton city boundaries:
a. Perform all inspections required or authorized by the Code, including the
inspection of new or relocated businesses for Code compliance, permit issuance.
b. Investigate and resolve Code violation complaints or inquiries.
c. Perform all Code enforcement duties of the Fire Marshall, Fire Code Official, and/or
Fire Chief as provided in the Code. Provided, however, the City shall be responsible
for providing prosecution services and legal counsel necessary to prosecute any
civil or criminal code enforcement issues when enforcement requires judicial
action (including hearing examiner proceedings). Once enforcement is turned over
to the City for judicial action, the City retains independent prosecutorial discretion
as to how or whether to proceed with enforcement action. The City will also
maintain responsibility for any Code enforcement activities that require the
presence or involvement of commissioned law enforcement officers. The RRFA
staff who inspected the property and found it to be in violation shall appear before
any court, hearing examiner, board, committee, or other body empowered to
enforce the provisions of the IFC in order to assist Renton with enforcing the IFC at
the sole cost of the RRFA. If the parties mutually agree, the City may provide
employees of the RRFA with a limited law enforcement commission to enforce
portions of the Code that require such commission (e.g. issuance of infractions for
fire lane parking or fireworks enforcement). The parties acknowledge that the
RRFA, by statute, has no duty to enforce any provisions of the code or to enforce
ordinances of the City except under the terms of this Interlocal Agreement and the
RFA Plan. Any duty the RRFA does have to enforce the Code is not intended to
benefit any specific members of the general public. The City agrees that all court
costs and other legal costs incurred in the judicial enforcement of the Code within
the City limits shall be paid by the City and shall not be considered an operating
expense of the RRFA.
d. Coordinate with the City when enforcement efforts are contested and when the
City is undertaking related non-fire code enforcement efforts.
e. Perform special inspections required by outside agencies such as Department of
Defense, Department of Early Learning, Department of Social and Health Services,
and private insurance companies.
f. Coordinate with the City on post-disaster building and system inspections and/or
evaluations.
g. Approve and review fire safety, emergency evacuation, lockdown, shelter-in-place,
and hazardous materials management plans.
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h. Attend and provide testimony and exhibits at Code enforcement hearings before
the City's Hearing Examiner, and upon appeal, if any, to court.
i. Perform all other tasks related to providing the above Fire Prevention Code
Enforcement Services.
5. Fire Prevention Development Services. The RRFA shall provide the following Fire
Prevention Development Services in Renton city boundaries:
a. Manage the Knox/Supra lock box program.
b. Coordinate with the City to provide timely development review program services,
including answering project inquiries, attending meetings, reviewing plans for
Code compliance, and approving plans when in compliance with the Code.
c. Provide development inspection program services to include pre-construction
meetings, inspections, troubleshooting fire protection systems, final acceptance
tests, field review of basic permits, coordination with the Building Services Division
for the issuance of Certificates of Occupancy.
d. Assist and advise the City in its economic development activities to include
research of properties, systems and code requirements for potential projects and
existing buildings.
e. Approve hydrant placement on public and private projects.
f. Provide false alarm reduction program activities, which should include follow up
with owners of faulty alarm systems, coordination with property owner/agent in
its efforts to troubleshoot and repair faulty alarm systems, and quality assurance
of incident reports from false alarms.
g. Provide fire protection system confidence test program activities to include
evaluation of confidence tests provided by third parties, issuance of correction
notices and/or notices of violation, and drafting of correction agreements and field
inspections.
h. Perform all other tasks related to providing the above Fire Prevention
Development Services and any related tasks arising from application of the Code.
6. Timeline of Work Provided. All services provided pursuant to this Exhibit shall be
performed in a professional and competent manner pursuant to and within the
timelines required of the Code, City policies and procedures, including applicable
customer service standards, and any state or federal laws applicable to the
performance of that work.
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EXHIBIT 1 – OFFICE OF THE FIRE MARSHAL SERVICES
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7. Level of Service. The consideration provided for the services identified in this
Agreement are intended to maintain existing levels of service. The existing levels of
service include initial development review completed according the schedules
generally described as follows:
a. Land Use:
• Green Folder 1st Review completed within two (2) weeks
• Pre-Application 1st Review completed within two (2) weeks
• SEPA 1st Review completed within two (2) weeks
b. Construction Permits*:
• Single Family 1st Review within two (2) weeks
• Commercial TI 1st Review within two (2) weeks
• Commercial 1st Review within four (4) weeks
*It is recognized by both parties that there are exceptions that arise that impact
turnaround times that shall be taken into consideration in determining compliance with
this section of the agreement.
8. In the event the City, for any reason, determines that it is in the interest of the City to
increase the defined Level of Service, the City shall be responsible for the additional
costs incurred by the RRFA to provide additional staffing to meet the increased Level
of Service. Any modification to the Level of Service shall be preceded by an agreement
relating to the modifications and the funding requirements. In event substantial
volume increases affect the ability of the RRFA to meet the defined Level of Service,
the parties agree to collaborate in the public interest to address adjustments in funding
or services levels on mutually agreeable terms.
9. Fire Marshal/Fire Code Official Reports to City's CAO or Community and Economic
Development (CED) Administrator. The City's Fire Marshal/Fire Code Official shall
provide reports to the CAO or the City's CED Administrator as requested. While the
Fire Chief shall have the authority to direct the work of the RRFA employees, the City's
CED Administrator or designee shall be kept informed of the development review work
performed by the RRFA employees, and shall have authority to provide input to the
Fire Chief in setting the desired outcomes of staff performing duties of Fire Prevention
Development Services.
10. Equipment to Perform Services. Equipment for staff that performs OFM Services shall
be provided by the RRFA. For the purposes of performing the Services and subject to
licensing terms and security requirements, the parties agree to cooperate and share
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EXHIBIT 1 – OFFICE OF THE FIRE MARSHAL SERVICES
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access to electronic permitting systems and other electronic systems necessary to
coordinate services. The City shall allow the RRFA to access such systems from the
RRFA network whenever it is feasible to do so.
11. Office Space to Perform Services. As partial consideration for the services provided,
the City will, if requested by the RRFA, provide the RRFA with adequate office space to
house the RRFA staff necessary to provide the services identified in this Exhibit.
12. Transmission of Fees and Charges. The City shall establish a standard procedure for the
transmission of all fees it collects pursuant to Section XIV of the Agreement and remit
the money to the RRFA on a timely basis that is no less frequent than monthly. When
remitting payment to the RRFA, the City may deduct any costs it incurred to collect the
fees, including but not limited to court costs, attorneys’ fees, and payments to debt
collection companies.
13. Accounting of Fees and Charges. When the City transmits money to the RRFA pursuant
to Section 12 of this Exhibit, the City shall provide the RRFA with supporting documents
that describe the Services for which the money was collected. Parties recognize these
fees are administered through the permit system that both parties have access and
responsibility to ensure the accuracy and integrity of the data. The RRFA has a right to
request an audit of the system no more frequently than once per year. The cost of an
audit requested by the RRFA shall be paid by the RRFA unless otherwise agreed by the
parties.
14. Collection of Fees. The parties will cooperate to collect outstanding unpaid fees and
charges for the Services. The City is not required to pay the RRFA for uncollected or
unpaid fees.
15. Fire Investigation Services. The RRFA shall perform Fire Investigation Services within
the City limits that include but are not limited to:
a. Investigate the cause and origin of fires, interview suspects and witnesses, examine
fire scenes, document findings and prepare reports, protect evidence, cooperate
with prosecutors and law enforcement, be available for interviews and courtroom
testimony, and other associated duties.
b. Investigate all fires that are arson, suspicious, injurious, and fires with a loss of ten
thousand dollars ($10,000) or more.
c. Coordinate arson investigation activities with the Renton Police Department as
necessary.
d. Staff the 24/7 Fire Investigation Unit by responding to all working fires when
requested.
e. Participate in regional and state fire investigative organizations and activities.
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EXHIBIT 1 – OFFICE OF THE FIRE MARSHAL SERVICES
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f. Perform all other tasks related to Fire Investigation Services.
g. Providing cross training to City Personnel in the discretion of the Fire Marshall.
16. Evidence Retention. All evidence gathered during the criminal investigation of a fire
or other event for which Fire Investigative Services are provided shall be collected and
maintained by the evidence custodians of the City's Police Department pursuant to the
policies and procedures for the maintenance of evidence set forth by the City's Police
Department.
17. Cooperation in Criminal Investigations. The parties will cooperate and keep each other
informed as to the status of all fires in the City that occur as a result of suspected or
confirmed criminal conduct by providing status reports of investigations as the
investigations evolve. This obligation shall not be construed to require the disclosure
of information if disclosure could jeopardize a criminal investigation.
18. Records. All records relating to the provisioning of the services called for in Exhibit 1
shall be maintained as follows:
a. Fire Plans Review Records shall be maintained in a permit system prescribed by
the City, that shall be accessible by the assigned RRFA personnel.
b. Fire Inspection Records shall be maintained in a records management system
prescribed by the RRFA. Records shall be made available within a reasonable
timeframe to the City upon request.
c. Other records, not specifically listed herein, shall be retained in a method that is
mutually agreed upon between the City and the RRFA. Records shall be made
available within a reasonable timeframe to the City upon request.
d. Record retention shall be in accordance with state records retention
requirements. Custody and disclosure of the records shall be managed in
accordance with Exhibit 6.
19. Employee Performance Feedback. The City of Renton shall provide regular feedback
to the Fire Chief pertaining to the performance of RRFA employees performing
services called for in Exhibit 1.
20. New Employees – Hiring or Assignment. When feasible, the City’s CAO shall have
input into the appointment or assignment of any person to a position that performs
services pursuant to Exhibit 1, which could include one (1) or more Renton employees
serving on an interview panel for the hiring and/or assignment of that position.
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EXHIBIT 2 – IT SERVICES
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EXHIBIT 2
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
INFORMATION TECHNOLOGY SERVICES
1. Purpose. The City of Renton provided Information Technology (IT) services to the
RRFA since the RFA was established. As part of the RRFA’s transition to its own IT
operations, the RFA will need to operate equipment in the Data Center spaces in Fire
Station 12 which is operated and maintained by the City of Renton, and the City of
Renton will continue to operate some elements of the City IT Network within stations
of the RFA.
2. Crown Network. The City of Renton Wireless Network (CROWN) is operated by the
City of Renton to benefit its citizens and public safety personnel. This network
provides outdoor, parking lot WiFi access at some RRFA stations. The RRFA agrees
to the City’s IT Department continuing to operate its WiFi network for outside-
building access at the locations it is currently provided. The RRFA will allow City IT
staff access to equipment spaces where CROWN equipment and network
connections are maintained. The City IT department will label all network related
equipment so that RRFA IT staff are aware that maintenance and operation (M&O)
of the labeled equipment is the responsibility if the City IT Department. If the RRFA
IT department will be working in the area of CROWN equipment, it will advise the
Renton IT department, and will take measure to not disturb CROWN operations. The
RRFA will allow City IT staff access to CROWN Network equipment during normal
weekday business hours (8 AM – 5 PM, Monday – Friday) for purposes of
maintenance, operations, and repair.
3. Fire Station 12 Equipment Colocation. The City IT department operates a backup data
center for the City IT operations at Fire Station 12 pursuant to the rights granted to
the City under the 2016 Ground Lease Agreement with the RFA. The City agrees to
provide the RFA up to 10 rack Units spaces on the second floor of Fire Station 12,
Uninterruptable power supply, and environmental conditioning to the equipment
listed in Appendix A of this Exhibit. The City of Renton will provide RRFA IT staff the
means to access this space on a 7x24x365 basis for the purposes of operating,
maintaining, repairing and configuring RRFA equipment in the data center. The RRFA
agrees to the City’s requirement that a FBI-CJIS – Certified employee will escort any
employee or contractor needing access to this room at all times they are in the room.
The parties shall work cooperatively to establish additional access and security
monitoring equipment and procedures on a proportional cost sharing basis.
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EXHIBIT 2 – IT SERVICES
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4. Access to City Equipment and Applications by OFM Staff. As part of its contract with
the City to provide Office of the Fire Marshal (OFM) services for the City, the RRFA
shall be provided access to certain City Equipment and Business Applications to
perform its job for the City. Staff in the OFM will be provided access by City IT staff
with all necessary permitting and business licensing systems to effectively perform
their duties for the City. The City IT Department agrees to implement a method to
allow OFM staff to access these City Business Applications through the RRFA network
whenever it is feasible to do so.
5. Consideration. The parties agree the above mutual promises are of roughly
equivalent value and benefit to the parties and neither party shall be required to pay
the other party for any of the items addressed in this Exhibit, except for as explicitly
provided herein.
APPENDIX A DISTRICT OWNED EQUIPMENT-FIRE STATION 12 DATA CENTER (9-1-20)
1. FW1201 = Cisco Firewall Switch
2. SW1201 = Cisco Network Switch
3. HP Proliant Server = Hyper V Server
4. Century Link = MOE Termination Box to our equipment
5. Comcast Router = Internet Redundancy
6. Mitel VOIP Phone Switch = Phone Redundancy
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EXHIBIT 3 – FACILITIES AND GROUND MAINTENANCE SERVICES
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EXHIBIT 3
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
FACILITIES AND GROUNDS MAINTENANCE SERVICES
Exhibit Terminated Effective January 1, 2020
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EXHIBIT 4 –FLEET MAINTENANCE SERVICES
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EXHIBIT 4
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
FLEET MAINTENANCE SERVICES
1. Fuel Pumps. The RFA owns and shall be responsible for maintenance, repair, and
replacement of the Fuel Tanks and pumps located at Fire Station 13 (“FS13”). The City
owns and shall be responsible for the maintenance, repair, and replacement of the
Fuel Tanks and pumps located at the City Shop. Both parties shall use reasonable
efforts to keep their respective fuel tanks and pumps operable at all times.
2. Fueling. Both parties will be permitted to fuel vehicles on a twenty-four (24)-hour,
seven (7)-day a week basis, at the City Shop and at FS13 by authorized employees and
vehicles. The City shall manage the fueling system, fuel inventory, and maintain the
automated accounting system at both the City Shop and FS13 to allow fueling at both
locations. All fuel use shall be tracked by equipment or fuel cards.
3. Consideration. The City will invoice the RRFA for all fuel used by the RFA on a monthly
basis. The RFA shall pay for the fuel at the same rate that the City pays for the fuel
including fuel cost and any taxes paid by the City. The City reserves the right, with six
months advance notice to implement a fee for managing the fuel system provided
that the fee shall be based solely on a cost recovery basis and shall be based on the
proportionate amount of fuel consumed by each party.
4. Equipment Ownership. The parties seek to clarify ownership in certain equipment
that has been used by the City to serve, in part, RRFA equipment under previous
versions of this Exhibit. The City owns the vehicle lifts within its shops.
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EXHIBIT 5 –FINANCE, HR AND CIVIL SERVICE
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EXHIBIT 5
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
FINANCE SERVICE, GENERAL HR, AND
CIVIL SERVICE EXAMINER SERVICES
Exhibit Terminated Effective January 1, 2020
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EXHIBIT 6 –RECORDS MANAGEMENT
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EXHIBIT 6
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
RECORDS MANAGEMENT
1. Record Custody and Cooperation. The parties recognize that the cooperative nature of
their relationship and history of the City providing services and employing staff that will
now be provided and employed by the RRFA will require cooperation and collaboration
to transfer and maintain records in which both parties may have records retention and
public records disclosure obligations. The parties agree to collaborate to transfer or
jointly maintain public records in accordance with applicable records retention
requirements, including Chapter 40.14 RCW, and the Washington State Public Records
Act, Chapter 42.56 RCW.
2. Records Custody and Transfer. Either party may request business and operational records
be transferred to or from the other party as necessary to efficiently conduct its operations
and/or comply with applicable laws. Upon such request, the parties will coordinate to
transfer the records, or accurate copies thereof. If the party with custody of the
requested records determines it has a business need or legal requirement to
independently retain the records, it may retain the original records and transfer copies to
the other party. Alternatively, to the extent permitted by applicable laws, the parties may
designate a joint records custodian to maintain the records in compliance with the
applicable retention schedules that apply to each party. During the initial term of the
City’s provision of human resource services pursuant to Exhibit 5, the City will act as the
joint records custodian for the Fire Department/RRFA personnel and civil service files that
are held and maintained by the City’s Human Resources Department. The RRFA will
initially act as the joint records custodian for any personnel files for Fire Department/RRFA
employees that are not in the possession of the City’s Human Resources department (e.g.
supervisor desk files). If either party desires to destroy any former Fire Department
personnel or civil service files that were created prior to the formation of the RRFA and
the files have not previously been transferred to the other party, it will first offer to
transfer the files to the other party.
3. Cost of Transfer and Storage. The costs of copying and transferring records shall be paid
for by the party receiving the transferred records. Each party will be responsible for
paying for applicable storage costs of the records it retains. If the parties designate one
party to act as a joint records custodian, the other party will pay for half of the records
custodian’s reasonable electronic or physical storage costs if payment of such costs is
requested by the designated records custodian.
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4. Requests for Records. The parties recognize that each party may maintain custody of
records the other needs to respond to a lawful request pursuant to the Public Records
Act or subpoena. In the event of a public records request, the receiving party shall be
responsible providing an initial five (5) business day response to the requestor as
required by RCW 42.56.520, as that section may be amended or recodifed. The parties
establish the processes set forth in Sections 5 and 6 to provide a method of responding
to records requests received through subpoenas and the Public Records Act, or records
otherwise requested by the City or the RRFA. The method set forth in this Exhibit 6 shall
serve only as a guideline, and may be altered from time to time as necessary.
5. Requests Directed to or Received by the City for Records in the Custody of the RRFA. In
the event the City receives a public records request, subpoena, or other lawful request
for records held by the RRFA that the City might be required to produce, the following
process shall be followed:
a. The City will advise the RRFA in writing that the request has been received. The RRFA
will have five (5) business days to respond to the City with the records or a reasonable
estimate of the time necessary to provide the City with the records.
b. The RRFA will provide copies, at its sole cost and expense and in the form requested
by the City to the City. In the event the City receives payment for the copies provided
at the RRFA’s cost, the payment received will be equitably distributed.
c. The City will remain responsible for communicating with the requestor in compliance
with all legal obligations. The City and the RRFA shall jointly work to determine which
records are to be disclosed to the requestor, and if the request was submitted under
the Public Records Act, which records are exempt from disclosure.
d. It shall be the responsibility of the City, and at the expense of the City, to defend any
claim or lawsuit for a violation of the Public Records Act or laws relating to a
subpoena, and pay any damages, fees, costs, or settlements relating to such claim or
lawsuit; provided, that in the event the claim or lawsuit relates in any manner to City
records in the sole custody of the RRFA that were not provided to the City by the
RRFA, then the RRFA shall defend such claim or lawsuit and pay any damages, fees,
costs, or settlements relating to such claim or lawsuit. The City and the RRFA agree
to cooperate fully in the defense of any such claim or lawsuit. If both the City and the
RRFA fail to produce all records, they will cooperate in defense and each party will
pay all its own legal costs and attorneys' fees.
6. Requests Directed to or Received by the RRFA for Records in the Custody of the City. In
the event the RRFA receives a public records request, subpoena, or other lawful request
for records held by the City that the RRFA might be required to produce, the following
process shall be followed:
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a. The RRFA will advise the City in writing that the request has been received. The City
will have five (5) business days to respond to the RRFA with the records or a
reasonable estimate of the time necessary to provide the RRFA with the records.
b. The City will provide copies, at its sole cost and expense and in the form requested
by the RRFA to the RRFA. In the event the RRFA receives payment for the copies
provided at the City’s cost, the payment received will be equitably distributed.
c. The RRFA will remain responsible for communicating with the requester in
compliance with all legal obligations. The City and the RRFA shall jointly work to
determine which records are to be disclosed to the requester, and if the request was
submitted under the Public Records Act, which records are exempt from disclosure.
d. It shall be the responsibility of the RRFA, and at the expense of the RRFA, to defend
any claim or lawsuit for a violation of the Public Records Act or laws relating to a
subpoena, and pay any damages, fees, costs, or settlements relating to such claim or
lawsuit; provided, that in the event the claim or lawsuit relates in any manner to RRFA
Records in the sole custody of the City that were not provided to the RRFA by the
City, then the City shall defend such claim or lawsuit and pay any damages, fees,
costs, or settlements relating to such claim or lawsuit. The parties agree to cooperate
fully in the defense of any such claim or lawsuit. If both the RRFA and the City fail to
produce all records, they will cooperate in defense and each party will pay all its legal
costs and attorneys' fees.
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EXHIBIT 7 –EMERGENCY MANAGEMENT PROGRAM SUPPORT
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EXHIBIT 7
TO THE INTERLOCAL AGREEMENT FOR COOPERATION
BETWEEN THE CITY OF RENTON AND THE RENTON REGIONAL FIRE AUTHORITY
EMERGENCY MANAGEMENT PROGRAM SUPPORT
1. The purpose of this exhibit is to provide a foundation for the best possible emergency
management services for the community by ensuring the active cooperation and
participation between the RRFA and the Emergency Management program of the City,
while maintaining the same level of emergency management participation as that prior
to the formation of the RRFA. In keeping with that intent, the RRFA agrees, to the extent
RRFA resources are available, to use reasonable efforts to provide the following:
a. Supporting a shared emergency and disaster response, which includes:
• Participating as part of the Mayor’s Staff Policy Group discussions;
• Retaining the authority to request activation of the Emergency Operations
Center (EOC) in support of an emergency incident;
• Conducting field damage assessment in coordination with City damage
assessment procedures;
• Relaying information about observed damage and field conditions to the
Renton EOC;
• Providing a qualified RRFA representative to the EOC during activations;
• Providing the City with a list of personnel qualified at the Incident Command
System Section Chief level to be part of the Section Chief rotation in the EOC;
• Providing qualified administrative support staff to be part of the EOC staff
rotation;
• Maintaining communication between the Fire Department Operations Center
(DOC) the EOC, and/or between the Fire Incident Commander and the EOC;
• Embracing Unified Command where appropriate in the field;
• Advising the EOC of operational readiness;
• Notifying the EOC Duty Officer of significant events (e.g., those that result in
the need for emergency notification of the public, evacuation or sheltering,
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hazmat releases, or other threats to the public), or other incidents that would
trigger use of the City’s emergency plan or activation of the EOC; and
• Participating in recovery activities.
b. Engaging in planning, training, and exercise activities with the City, which includes:
• Assigning a representative to serve on the City’s Emergency Management
group and participating in those monthly meetings;
• Assisting in the plan revision for specified Emergency Support Functions in
the City of Renton Comprehensive Emergency Management Plan to meet
state revision deadlines;
• Contributing to other emergency plans with a role for Fire, Emergency
Medical Services, Rescue, Hazmat, etc.;
• Participating in a minimum of one (1) functional exercise annually with the
City and other exercises as needed to maintain necessary familiarity with
multiple City emergency functions; and
• Providing qualified instructors for up to three (3) units of instruction twice
a year for the Community Emergency Response Team program.
c. Maintaining a Continuity of Operations Plan (COOP) for the RRFA.
d. Maintaining and reporting on National Incident Management System compliance.
e. Acknowledging the City’s Emergency Management program as the sole agency
responsible within the boundaries of the City of Renton for recruiting, training,
managing, and deploying volunteers covered under the Washington State Emergency
Worker program, including the Renton Emergency Communication Service, the
Community Emergency Response Teams, and any other similar emergency worker
volunteer groups which might be initiated and managed by the City in the future.
f. Acknowledging the City’s Emergency Management program as the sole originator of
emergency management public education messages as well as broader emergency
messages to the public by coordinating emergency community notifications through
the EOC Duty Officer.
2. The City and the RRFA agree to provide certain accommodations with respect to shared
facility and equipment use:
a. RRFA will provide use of a predesignated fire station as a backup EOC;
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b. RRFA will keep existing emergency communications equipment/stations in place, and
maintain free and clear access to such equipment for use during testing or emergency
activation;
c. RRFA will grant properly authorized and insured City volunteers and City staff access
to RRFA facilities during reasonable hours to maintain and operate emergency
equipment, including antennas and radio towers;
d. The RFA will cooperate with the City to coordinate City use of the Fire Station 14
training facility for special Emergency Management classes with reasonable
accommodation, e.g., CERT classes which are traditionally provided in the spring and
the fall of each year;
e. The RRFA will provide one (1) outdoor parking space with electrical power at Fire
Station 12 for the Mobile Communications Response Unit and will allow the City to
cover such space;
f. The RRFA will work cooperatively with the City to provide adequate storage space for
training, public education, and communication systems supplies and equipment at
Station 14 and Station 13 to the extent the RRFA has sufficient surplus space (public
education closet and amateur radio closet);
g. The City will coordinate with the RRFA for the use of fire stations for quick-grab
emergency food/water supplies for all field responders, and the RRFA will determine
the best storage location and mechanism for accessing them during an emergency;
h. The Mobile Communications Response Unit (MCRU) may be requested via the Renton
EOC Duty Officer to support communications at an incident at no cost to the RRFA.
MCRU must be operated by a qualified City volunteer or City staff;
i. Assets transferred to the RRFA, but which were purchased by Emergency
Management grant funds, shall not be disposed of without the approval of the City’s
Emergency Management group, must maintain their Emergency Management
inventory tag, and must be made available for inspection upon request by the State
Auditor’s Office or State Department of Emergency Management at any time;
j. 800 MHz radios assigned to Emergency Management will be retained by the City,
which will assume responsibility for maintenance and service costs; and
k. The RRFA will coordinate with Emergency Management staff for the use of the
primary EOC facility as a classroom.
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CITYOFRENTON,WASHINGTONRESOLUTIONNO.4444ARESOLUTIONOFTHECITYOFRENTON,WASHINGTON,AUTHORIZINGTHEMAYORANDCITYCLERKTOENTERINTOAMENDMENTNO.1TOINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDRENTONREGIONALFIREAUTHORITY.WHEREAS,theCityandtheRentonRegionalFireauthority(“RRFA”)(collectivelyreferredtohereinasthe“Parties”)enteredintoaninterlocalagreementunderRCWChapter39.34,theInterlocalCooperationAct,toimplementtheRegionalFireAuthorityPlanapprovedbyvotersonApril26,2016(the“ILA”);andWHEREAS,thePartieshavedeterminedthatamendmentstotheILAarenecessarytoclarifythecurrentlevelofservicesprovidedbetweenthepartiesandtoremoveoutdatedlanguagethatnolongerapplies;NOW,THEREFORE,THECITYCOUNCILOFTHECITYOFRENTON,WASHINGTON,DORESOLVEASFOLLOWS:SECTIONI.TheMayorandCityClerkareherebyauthorizedtoenterintoAmendmentNo.1toInterlocalAgreementforCooperationBetweentheCityofRentonandRentonRegionalFireAuthority,attachedheretoasExhibit“A”andincorporatedbythisreference.PASSEDBYTHECITYCOUNCILthis13thdayofSeptember,2021.LibtJas7A.Seth,CtClerk1
RESOLUTIONNO.4444APPROVEDBYTHEMAYORthis13thdayofSeptember,2021.Approvedastoform:ShaneMoloney,CityAttorneyRES.1856:8/11/2110Pavone,Mayor2
RESOLUTIONNO.4444EXHIBIT“A”AMENDMENTNO.1TOINTERLOCALAGREEMENTFORCOOPERATIONBETWEENTHECITYOFRENTONANDRENTONREGIONALFIREAUTHORITY3
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