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HomeMy WebLinkAboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, October 18, 2021 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely through Zoom. Audience comments will be accommodated through Zoom. Speakers must click the link to the registration form (linked below), fill it out, and submit it by 5 p.m. on the day of the Council meeting. The public may also submit comments in writing to cityclerk@rentonwa.gov by 5 p.m. on the day of the meeting. Registration is not required for those who wish to speak during public hearings. Registration for Audience Comment Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting. • Request to Speak Registration Form • You may also copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE • You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message. • Instructions for Virtual Attendance For those wishing to attend by Zoom, please (1) click this link: https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253- 215-8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Those providing audience comments will be limited to 5 minutes each speaker unless an exception is granted by the Council. Attendees will be muted and not audible to the Council except during times they are designated to speak. Advance instructions for how to address the Council will be provided to those who sign up in advance to speak and again during the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC HEARING a) 2021/2022 Mid-Biennial Budget Adjustment Hearing 1 4. ADMINISTRATIVE REPORT a) Administrative Report 5. AUDIENCE COMMENTS NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of October 11, 2021. Council Concur b) AB - 2966 Community & Economic Development Department recommends approval of Amendment No. 6 to to the Real Estate Disposition and Development Agreement, with Cosmos International Corp., extending the agreement until January 15, 2022 to accommodate the effects of COVID-19, the issuance of a new Library LBA, and required modifications to the definition of LBA Approval as intended in Milestone 4 under Section 6.3 of the agreement. Council Concur c) AB - 2931 Equity, Housing, and Human Services Department recommends adoption of a resolution approving the 2022 South King Housing and Homelessness Partners (SKHHP) interlocal agreement, which approves the 2022 SKHHP work plan and 2022 budget. Refer to Planning & Development Committee d) AB - 2962 Equity, Housing, and Human Services Department recommends adoption of an ordinance establishing the Renton Equity Commission. Refer to Committee of the Whole e) AB - 2946 Finance Department recommends approval of a five-year collection service contract with Linebarger Goggan Blair & Sampson, LLP, with no direct fiscal impact because the company's fees are based on percentages of the dollar amount collected. Refer to Finance Committee f) AB - 2972 Police Department recommends approval of a five-year contract with Axon Enterprises, Inc., in the amount of $3,403,384.64 (includes sales tax), for the purpose of providing body worn cameras and other related equipment and services. Refer to Finance Committee g) AB - 2968 Public Works Transportation Systems Division recommends execution of the Rail Corridor Improvements and Funding Agreement with BSNF Railway Company, in the amount of $1,300,000, for the Park Ave N Extension project. Refer to Finance Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. 8. LEGISLATION Ordinances for second and final reading: a) Ordinance No. 6028: Establishing Juneteenth as City Holiday (First Reading 10/11/2021) b) Ordinance No. 6029: UC Zone D-201 (First Reading 10/11/2021) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 6:00 p.m. - MEETING REMOTELY Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings MID-BIENNIAL BUDGET UPDATEPUBLIC HEARINGOCTOBER 18, 2021AGENDA ITEM #3. a) MID-BIENNIUM BUDGET AMENDMENT Update General Fund revenue projections with changed conditionsMake housekeeping adjustments to incorporate prior Council actionsAdjust for unexpected costs and proposed department changesActions required:•Set property tax levy for 2022•Adopt budget amendments•Update fee schedule2AGENDA ITEM #3. a) MID-BIENNIUM REVIEW PROCESS3October 4 (Committee of the Whole) Revenue Update and Proposed 2021‐2022 AdjustmentsOctober 18 (Regular Council Meeting) Public Hearing: 2022 Revenue and Property Tax LevyMid‐biennium Budget AdjustmentsNovember 1 (Committee of the Whole) Follow up to Council questions, as neededCouncil DeliberationFinalize Committee ReportNovember 1  (Regular Council Meeting) Public Hearing: 2022 Revenue and Property Tax LevyMid‐biennium Budget AdjustmentsCommittee Report AdoptionOrdinances ‐First ReadingNovember 15  (Regular Council Meeting)Ordinances/Resolution‐Final Reading/AdoptionAGENDA ITEM #3. a) PRELIMINARY 2022 PROPERTY TAX LEVY4Property Tax Worksheet Amount2021 Base Levy 39,672,050$     Limit Factor (the lesser of 1% or IPD) 396,721            2022 Property Tax Base Levy 40,068,771       2022 Maximum Statutory Levy 64,245,111       2022 Preliminary Allowable Tax Rate per $1000 AV 2.78639$          2021 Actual Levy 22,700,592$     Prior Year Refunds‐                    Limit Factor (the lesser of 1% or CPI) 396,721            New Construction 138,204            Annexation‐                    2022 Levy 23,235,517       2022 Estimated Levy Rate 1.00775$          AGENDA ITEM #3. a) SUMMARY OF GENERAL FUND ADJUSTMENT –REVENUE5General Fund2021  Adjustment2022 AdjustmentRevenueProperty Tax 1,000,000$         Sales Tax 1,000,000             1,000,000           Business and Occupation Tax 1,500,000             500,000              Utility Tax (1,025,000)            (970,000)             Other Tax and Licenses (395,000)               (130,000)             Gambling Tax 500,000                Building Permits/Development Service Fees 200,000                (300,000)             Public Safety Fees 100,000                Recreation Fees (650,000)               Interest (620,000)               (620,000)             Fines/Forfeit 100,000                ARPA Grant 18,113,855           Miscellaneous Grants 1,063,238             Other Miscellaneous (120,519)               145,071              Total Revenue Adjustment 19,766,574$        625,071$           AGENDA ITEM #3. a) SUMMARY OF GENERAL FUND ADJUSTMENT –EXPENDITURES6General Fund2021  Adjustment2022 AdjustmentExpendituresARPA Econ Recovery, Human Services & Technology 3,600,000$           City wide Reorganization 405,934                1,007,894           Outside Legal Council 90,000                   Police Body Cameras 420,599                Stabilization Fund 2,000,000             Facilities CIP Funding 2,000,000             Grant Funded Expense 1,226,372             Leased Facilities Upgrades 125,000                Miscellaneous 190,951                138,336              Total Expenditure Adjustment 10,058,856$        1,146,230$        AGENDA ITEM #3. a) NON-GENERAL FUND ADJUSTMENT - HIGHLIGHTSAdjustment for housing and supportive services (HB 1590)Increase REET Revenues $2 millionTransfer to provide funding for parks maintenance building improvementsRecognition of Department of Commerce grant for the Family First Center constructionChange from 10/4 presentation to add $50,000 to capitalfacilities budget7AGENDA ITEM #3. a) UPDATED FEE SCHEDULE8Update 2022 Maplewood Golf Course Fees Add small cell site license addendum rent ($270)Update Revocable Right‐of‐Way permit fees for single family and two‐family homes that utilize right‐of‐way along the waterfrontUpdate 2022 School Impact Fees Update 2022 Fire Department Fire Marshall FeesAGENDA ITEM #3. a) MID-BIENNIAL BUDGET ADJUSTMENT9Public HearingAGENDA ITEM #3. a) Mayor’s Office Memorandum DATE: October 18, 2021 TO: Randy Corman, Council President Members of Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • City Hall has been open since July for in-person services at our Finance and Police Counters, Monday through Wednesday, 9 a.m. to 3 p.m. Our Municipal Court counter is open Thursday and Friday, 8:30 a.m. to 4:30 p.m., while hearings are conducted via zoom. Our staff continues to provide (and improve) virtual and online customer services such as our Virtual Permit Counter and our Recreation Programming reservation process. Space is limited in each facility and masks are required when inside a city facility as we follow guidance that protects both you and our employees. For more information, please visit our website. • Solid Waste Utility division held a recycle event on September 18. The event served over 400 participants and prevented 8,000 pounds of shredded paper and 920 pounds of Styrofoam from disposal in the landfill. In addition, participants donated 430 pounds of food for the Salvation Army Renton Food Bank. • Help us prevent local residential street flooding by monitoring catch basins near your home and keep them clear of leaves and other debris. Street sweepers are dispatched daily to clean up debris along major arterials. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Preventative street maintenance, traffic impact projects, and road closures will be at the following locations:  Monday, October 18, 8:30am to 3:00pm. Intermittent lane closures on Union Avenue NE just north and south of NE 27th Place due to roadway paving. Questions may be directed to Patrick DeCaro, 425-207-6013.  Monday, October 18 through Friday, October 22, 9:00am to 2:00pm. Intermittent lane closures on 116th Avenue SE at SE 160th Street due to utility construction. Questions may be directed to Tom Main, 206-999-1833. AGENDA ITEM #4. a) Randy Corman, Council President Members of Renton City Council Page 2 of 2 October 18, 2021  Williams Avenue South and Wells Avenue South Conversion Project: Impacts to traffic will continue throughout this area between South 2nd Street and South 3rd Street. Please visit the project webpage at https://rentonwa.gov/ww for more information.  Lake Washington Loop Trail Project Logan Avenue South and Airport Way: Lane closures continue until approximately November. For more information and project updates, please visit the project webpage at https://rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9346818.  Ongoing Trail Closure: Ripley Lane North Trail closure through fall 2021 just north of VMAC and the trailhead going north to support the WSDOT I-405 Renton to Bellevue Widening and Express Toll Lanes Project. Questions may be directed to Justin Johnson at 425-902-7172.  Downtown Utility Improvement Project: The Downtown Utility Improvement Project requires several roadway closures and detours between now and project completion in 2022. For more information on current upcoming road closures and traffic impacts or to sign up for email or text alerts visit the project website at https://rentonwa.gov/duip.  On-going Street Closure on Sunset Lane NE: On-going Street Closure through October 4, 2023 (City of Renton Resolution No. 4446) on Sunset Lane NE between NE 10th Street and Harrington Place NE in support of the Solera Development Project (LUA20-000305). Questions may be directed to Brad Stocco, 425-282-2373. AGENDA ITEM #4. a) October 11, 2021 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, October 11, 2021 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM. ROLL CALL Councilmembers Present: Randy Corman, Council President Angelina Benedetti, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 Ryan McIrvin, Council Position No. 4 Ed Prince, Council Position No. 5 Ruth Pérez, Council Position No. 6 Kim-Khánh Vǎn, Council Position No. 7 (All councilmembers attended remotely) Councilmembers Absent: ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer Patrice Kent, Senior Assistant City Attorney Jason Seth, City Clerk Judith Subia, Council Liaison April Alexander, Executive Assistant Kristi Rowland, Deputy Chief Administrative Officer Preeti Shridhar, Equity, Housing & Human Services Administrator Chip Vincent, Community & Economic Development Administrator Martin Pastucha, Public Works Administrator Kari Roller, Administrative Services Administrator Ellen Bradley-Mak, Human Resources and Risk Management Administrator Kelly Beymer, Community Services Administrator Amanda Askren, Interim Economic Development Director Kim Gilman, HR Labor Manager AGENDA ITEM #6. a) October 11, 2021 REGULAR COUNCIL MEETING MINUTES Ron Straka, Public Works Utility Systems Director Maryjane Van Cleave, Communications & Engagement Director Vangie Garcia, Transportation Planning Manager Hannah Bahnmiller, Housing Programs Manager Dianne Utecht, Human Services Coordinator Chief Jon Schuldt, Police Department Administrator Deputy Chief Jeff Hardin, Police Department Sergeant Peter Kordel, Police Department Melissa Day, Administrative Assistant - Police Commander Lance Gray, Police Department Commander Ryan Rutledge, Police Department (All City staff attended remotely except City Clerk Seth) PUBLIC HEARING a) 2022 Community Development Block Grant (CDBG) Allocations: This being the date set, and proper notices having been posted and published in accordance with local and State laws, Mayor Pavone opened the public hearing to consider the 2022 Community Development Block Grant Funds Allocation & Use. Human Services Coordinator, Dianne Utecht, introduced herself and provided her contact information for the public. Ms. Utecht reported that the purpose of the hearing was to provide notice about the allocation and use of $729,776 in 2022 CDBG (Community Development Block Grant) funds. She indicated that the funds will be primarily used for: 1) King County contractual set-asides a. General Administration: $72,978 b. Capital Administration: $14,596 c. Housing Stability Program: $36,489 d. Housing Repair Program: $182,444 i. Sub-Total: $306,507 2) City Planning and Administration: $72,978 3) Public Facilities and Improvements Program: $350,291 i. Total: $729,776 Continuing, Ms. Utecht reported how Renton households benefitted from the King County and Renton Housing Repair programs. She then introduced Interim Economic Development Director Amanda Askren who reported on the Public Facilities and Improvements Program funded by CDBG grant funds. Ms. Askren reported that the purpose of this program is to: 1) Improve accessibility and safety for pedestrians in areas where improvements are made. 2) Replace deteriorated or substandard streetscapes in selected areas of the combined Downtown and South Renton subareas of the City Center Community and the Sunset Areas. 3) Serve as an economic development catalyst to continue existing and encourage additional private development projects within the City’s two revitalization areas. AGENDA ITEM #6. a) October 11, 2021 REGULAR COUNCIL MEETING MINUTES Ms. Askren then reported that the 2022 project recommendation is to complete the engineering and establish a plan for the installation of the Williams Ave streetscape project and complete the installation of wayfinding signs in Downtown Renton. Ms. Askren stated that King County requires a funding contingency plan and explained that any increases in funding will be allocated to the Healthy Housing Program, and any decreases in funding will be taken from the Downtown Streetscapes Improvement plan. Concluding, she reported that the staff recommendation is to approve the recommendation of allocation and use of the 2022 CDBG funds and authorize the Mayor and City Clerk to execute the grant agreement. There being no public comments or deliberations, it was MOVED BY O'HALLORAN, SECONDED BY CORMAN, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. ADMINISTRATIVE REPORT CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2021 and beyond. Items noted were: • The Recreation Division is providing the public opportunities to learn about and view salmon in our beautiful Cedar River: o Cedar River Salmon Journey: Join Seattle Aquarium naturalists at five locations along the Cedar River this October to spot spawning salmon and learn about the things we can all do to help them. Free and family friendly! o Every weekend in October from 11am-4pm o Locations: Renton Library, Cedar River Park, Riverview Park, and Belmondo Reach o Information: seattleaquarium.org/salmon-journey o Salmon Heroes Program: The Environmental Science Center will be conducting field trips at Cedar River Park with local Renton elementary schools throughout the next month to teach students about salmon and the environment. Starting later this month, and through November, the Recreation Division and Environmental Science Center staff will offer this program for local seniors and older adults. More information at rentonwa.gov/recreation. • Preventative street maintenance will continue to impact traffic and result in occasional street closures. CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of October 4, 2021. Council Concur. b) AB - 2961 Mayor Pavone reappointed the following individuals to the Planning Commission with terms expiring on 6/3/2023: Kevin Poole and Dana Rochex. Council Concur. c) AB - 2964 Human Resources / Risk Management Department requested confirmation of Mayor Pavone's promotion and appointment of Jon Schuldt to the position of Renton Police Chief, at Step E of salary grade m49, effective October 11, 2021. Council Concur. AGENDA ITEM #6. a) October 11, 2021 REGULAR COUNCIL MEETING MINUTES MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, AS PRESENTED. CARRIED. UNFINISHED BUSINESS a) Planning & Development Committee Chair Prince presented a report concurring in the staff recommendation to adopt a resolution adopting Capital Facilities Plans for the Renton, Kent, and Issaquah School Districts and to incorporate the requested fee amounts for each District (shown below) into the Renton Fee Schedule. Renton 2021 Single-Family $2,659 Multi-Family $4,737 Kent 2021 Single-Family $5,818.09 Multi-Family $2,457.53 Issaquah 2021 Single-Family $20,291 Multi-Family $8,353 Additionally, the Committee recommended that a resolution regarding this matter be prepared for adoption. MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Planning & Development Committee Chair Prince presented a report concurring in the staff recommendation to create a vision and strategies for a multimodal neighborhood around the planned transit center that facilitates mixed-use development, maximizes multimodal transportation options, improves pedestrian connectivity, integrates with neighboring areas, and establishes a neighborhood that’s distinct from the downtown but aligned with the goals of the City Center Community Plan. The plan will cite and justify development regulations, zoning and overlay changes, and infrastructure investments necessary to transform the area into a pedestrian-oriented neighborhood, as well as opportunities to leverage public investment to maximize the efficacy of corresponding private investments. The Committee further recommended that an ordinance adopting this Plan be presented for first reading. MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Planning & Development Committee Chair Prince presented a report concurring in the staff recommendation to adopt a Housing Action Plan and recommended that a Resolution adopting the plan be prepared and presented for first reading when it is complete. MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) October 11, 2021 REGULAR COUNCIL MEETING MINUTES d) Planning & Development Committee Chair Prince presented a report concurring in the staff recommendation regarding the issue of: Hazard Pay for Grocery Retail Workers during COVID. The Committee finds that given the fact that Grocery Employees are identified as Essential Workers, giving them immediate access to vaccines and additional protections, provides adequate protections for those employees and no further action by the City is necessary at this time. The Planning and Development Committee further recommended the referral regarding this matter be closed. MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION.* AYES: CORMAN, BENEDETTI, O’HALLORAN, MCIRVIN, PRINCE, PÉREZ NOES: VǍN *MOTION CARRIED. e) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the following payments: 1. Accounts Payable – total payment of $24,432,536.61 for vouchers 10346, 10355- 10359, 394852-394856, 394868-395499; payroll benefit withholding vouchers 6667- 6677, 394859-394867 and four wire transfers. 2. Payroll – total payment of $1,558,629.89 for payroll vouchers that include 637 direct deposits and 16 checks. (09/01/21-09/15/21 pay period). MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. f) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the requested waiver of $2,887.50 for the Environmental Science Center, for open space and field rental at Cedar River Park. MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. g) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the grant agreement for $10,000.00 with King County’s Get Active, Stay Active grant program, subject to approval to form by the City Attorney Department, and allocate grant funds to City of Renton Recreation Division. MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. h) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to adopt the ordinance establishing the federal holiday of Juneteenth (June 19th) as a recognized city holiday for employees, without loss of pay. The ordinance also clarifies how the City will schedule days off for holidays that fall at varying times during the week each year. MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) October 11, 2021 REGULAR COUNCIL MEETING MINUTES i) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the 2022 Community Development Block Grant (CDBG) agreement with King County (subject to approval as to form by the City Attorney Department) to accept 2022 CDBG funds to be used for Planning and Administration, and the Public Facilities and Improvements Program (the Downtown Streetscape Improvements) to establish a plan for the installation of the Williams Avenue streetscape project, installation of wayfinding signs, and approval of the contingency plan. MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. LEGISLATION Resolution: a) Resolution No. 4448: A resolution was read adopting by reference the current Capital Facilities Plans for Kent, Issaquah, and Renton School Districts, and adopting updated school impact fees for each school district. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. b) Resolution No. 4449: A resolution was read adopting the City of Renton Housing Action Plan. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Ordinances for first reading: c) Ordinance No. 6028: An ordinance was read amending Section 1-8-1 of the Renton Municipal Code, adding Juneteenth as a holiday, clarifying language as to the rotation of the existing holiday that rotates between the day before and the day after Christmas, and clarifying language regarding the observance of holidays occurring on Saturdays and Sundays, providing for severability, and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED. d) Ordinance No. 6029: An ordinance was read amending Sections 4-2-010, 4-2-020, and 4-2- 060; Subsections 4-2-080.A.6, 4-2-080.A.85, 4-2-080.A.91, 4-2-080.A.92, and 4-2-120.A; and Section 4-4-150 of the Renton Municipal Code, separating the Urban Center (UC) Zone into two new zones, Urban Center – 1 (UC-1) and Urban Center – 2 (UC-2), providing for severability, and establishing an effective date. MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED. AGENDA ITEM #6. a) October 11, 2021 REGULAR COUNCIL MEETING MINUTES NEW BUSINESS Please see the attached Council Committee Meeting Calendar. Councilmember Vǎn stated for the record: "As far as my “nay” vote in regard to the Planning and Development Committee recommendation to close the referral for hazard pay for grocery workers – while I understand that grocery workers are essential workers and noted that they have been given certain access to vaccinations and other protections – however, the referral was to increase hazard pay for them because they are in the front line working during the pandemic, and as we are speaking they are out there, putting their lives on the line. And I want to make sure that we are here advocating for our working families and the residents in Renton that are struggling and are putting their lives on the line to put food on our tables, so thank you Mr. Mayor.” ADJOURNMENT MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME: 7:30 P.M. Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 11 Oct 2021 AGENDA ITEM #6. a) AB - 2966 City Council Regular Meeting - 18 Oct 2021 SUBJECT/TITLE:Amendment No. 6 to Real Estate Disposition and Development Agreement; 200 Mill Ave S RECOMMENDED ACTION: Council Concur DEPARTMENT: Community & Economic Development Department STAFF CONTACT:Amanda Askren/ Lynne Hiemer, Interim Director/ Secretary EXT.:Amanda 253-951-4147/ Lynne 206-399-6454 FISCAL IMPACT SUMMARY: This amendment has no fiscal impact. SUMMARY OF ACTION: On August 5, 2019, the City Council authorized the Mayor and City Clerk to sign the Real Estate Disposition and Development Agreement with Cosmos International Corp. for the 200 Mill Avenue S property. On November 18, 2019, the City Council approved an amendment extending the initial Feasibility Period by 90 days. Amendment 2 was approved by City Council on February 10, 2020, extending the Feasibility Period until April 16, 2020 and extending the closing date and other milestone dates by an equivalent number of days. Amendment 3 was approved by City Council on April 13, 2020, extending the Feasibility Period until July 16, 2020 and extending the closing date and other milestone dates by an equivalent number of days. Amendment 4 was approved by City Council on July 6, 2020 and extended the Feasibility Period until October 15, 2020. Amendment 5 was approved by City Council on October 12, 2020 and extended the Feasibility Period until October 18, 2021. Additional time is necessary to work out the final details of site leases, and to review proposed changes to the scope, scale and timing of the project proposed by Cosmos. Staff recommends that the Feasibility Period be extended until January 15, 2022 to accommodate the effects of Covid, the issuance of a new Library LBA, and required modifications to the definition of LBA Approval as intended in Milestone 4 under 6.3. EXHIBITS: A. Issue Paper for Amendment 6 B. Amendment 6 to Real Estate Disposition and Development Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Amendment No. 6 to the Real Estate Disposition and Development Agreement with Cosmos International Corp. AGENDA ITEM #6. b) Issue Paper Amendment No. 6 City Council Regular Meeting – 18 October 2021 SUBJECT/TITLE: Amendment No.6 to Real Estate Disposition and Development Agreement; 200 Mill Ave S RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Amanda Askren, Economic Development Director 253-951-4147 FISCAL IMPACT SUMMARY: This amendment has no fiscal impact. PROPOSED SUMMARY OF ACTION: On August 5, 2019, the City Council authorized the Mayor and City Clerk to sign the Real Estate Disposition and Development Agreement with Cosmos International Corp. for the 200 Mill Avenue S property. On November 18, 2019, the City Council approved an amendment extending the initial Feasibility Period by 90 days. Amendment 2 was approved by City Council on February 10, 2020, extending the Feasibility Period until April 16, 2020 and extending the closing date and other milestone dates by an equivalent number of days. Amendment 3 was approved by City Council on April 13, 2020, extending the Feasibility Period until July 16, 2020 and extending the closing date and other milestone dates by an equivalent number of days. Amendment 4 was approved by City Council on July 6, 2020 and extended the Feasibility Period until October 15, 2020. Amendment 5 was approved by City Council on October 12, 2020 and extended the Feasibility Period until October 18, 2021. Additional time is necessary to work out the final details of site leases, and to review proposed changes to the scope, scale and timing of the project proposed by Cosmos. Staff recommends that the Feasibility Period be extended until January 15, 2022 to accommodate the effects of Covid, the issuance of a new Library LBA, and required modifications to the definition of LBA Approval as intended in Milestone 4 under 6.3. EXHIBITS: A.Issue Paper for Amendment 6 B. Amendment 6 to Real Estate Disposition and Development Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Amendment No. 6 to the Real Estate Disposition and Development Agreement with Cosmos International Corp. AGENDA ITEM #6. b) AMENDMENT NO. 6 TO REAL ESTATE DISPOSITION AND DEVELOPMENT AGREEMENT [200 Mill Avenue] THIS AMENDMENT NO. 6 TO REAL ESTATE DISPOSITION AND DEVELOPMENT AGREEMENT (the "Amendment") is entered into by and between THE CITY OF RENTON, a Washington municipal corporation ("Seller" or “City”), and COSMOS INTERNATIONAL CORP., a Washington corporation ("Buyer"). RECITALS: A. Seller and Buyer entered into a certain Real Estate Disposition and Development Agreement dated August 20, 2019 (“Agreement”), concerning the purchase, sale and development of the real property described Chicago Title Insurance Company Commitment No. 193379-SC. B. Seller and Buyer desire to amend the Agreement to extend the Feasibility Period. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, which each of the parties hereby acknowledges as adequate and sufficient consideration, Buyer and Seller hereby agree as follows: 1. Definitions. Capitalized terms used herein without further definition have the meanings set forth in the Agreement. 2. Feasibility Period. The definition of “Feasibility Period” set forth in Section 1 of the Agreement is deleted and the following substituted in lieu thereof: "Feasibility Period" means the period commencing on the Effective Date and continuing through the earlier of January 15, 2022 to accommodate the effects of Covid, the issuance of a new Library LBA, and required modifications to the definition of LBA Approval as intended in Milestone 4 under 6.3. The term “Library LBA” means a lot boundary adjustment, lot line adjustment, or other similar procedure for segregation causing the portion of the Site comprising the Library Area to constitute a separate legal lot for subdivision purposes and that does not impose any conditions or restrictions on the remainder of the Site that are unacceptable to Buyer. The term “Library Area” means the portion of the Site identified in yellow highlighting on Exhibit A attached to this Amendment 6. 3. Closing Date. The definition of “Closing Date” set forth in Section 1 of the Agreement is modified to extend the Closing Date by a number of days equal to (i) the total number of days comprising the Feasibility Period (as extended by this Amendment 6) less (ii) ninety (90) days. 4. Ratification. Except as modified and amended by this Amendment, the Agreement remains in full force and effect and as originally executed. 5. Execution. This Amendment may be executed in counterparts. The parties agree to accept a digital image of this Amendment, as executed, as a true and correct original and admissible as best evidence for the purposes of state law, state rules of civil procedures, Federal Rule of Evidence 1002, and like rules, statutes and regulations. AGENDA ITEM #6. b) 2 IN WITNESS WHEREOF, the parties hereto have executed this Amendment effective as of the day and year set forth opposite their respective signatures below. BUYER: COSMOS INTERNATIONAL CORP., a Washington corporation By: ______________________________ Its: ______________________________ Date: October ___, 2021 SELLER: CITY OF RENTON, a municipal corporation under the laws of the State of Washington By: ______________________________ Its: Mayor Date: October ___, 2021 Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney EXHIBIT A Depiction of Library Area AGENDA ITEM #6. b) 3 “Library Area” is area highlighted in yellow. AGENDA ITEM #6. b) AB - 2931 City Council Regular Meeting - 18 Oct 2021 SUBJECT/TITLE:Resolution Adopting the South King County Housing and Homelessness Partners 2022 Work Plan and Operating Budget RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Equity, Housing, and Human Services Department STAFF CONTACT:Hannah Bahnmiller, Housing Programs Manager EXT.:7262 FISCAL IMPACT SUMMARY: The city's 2022 contribution to the South King County Housing and Homelessness Partners is $39,100. The funds are included as part of the Equity, Housing, and Human Services annual Housing Division budget and will be charged to the Memberships and Dues line item number 000.000000.010.551.00.49.001. SUMMARY OF ACTION: Consistent with the South King Housing and Homelessness Partners (SKHHP) Interlocal Agreement, the SKHHP work plan and budget must be adopted by the SKHHP Executive Board and approved by each legislative body. The 2022 SKHHP work plan and budget priorities were reviewed by the Renton City Council Planning and Development Committee at the May 10, 2021 meeting. The SKHHP Executive Board adopted the 2022 Work Plan and Budget on July 23, 2021. EXHIBITS: A. Issue Paper B. 2021-03 2022 Work Plan and Operating Budget C. Resolution STAFF RECOMMENDATION: Adopt the resolution approving the 2022 SKHHP Work Plan and Operating Budget. AGENDA ITEM #6. c) Equity, Housing & Human Services Department Memorandum DATE:October 18, 2021 TO:Randy Corman, Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Preeti Shridhar, EHHS Administrator STAFF CONTACT:Hannah Bahnmiller, Housing Programs Manager ext. 7262 SUBJECT:Resolution to Adopt South King County Housing and Homelessness Partners 2022 Work Plan and Operating Budget ISSUE: Should City Council approve a resolution to adopt the South King County Housing and Homelessness Partners 2022 Work Plan and Operating Budget? RECOMMENDATION: Adopt the resolution approving the South King County Housing and Homelessness Partners 2022 Work Plan and Operating Budget. SUMMARY: The South King Housing and Homelessness Partners (SKHHP) was established through an interlocal agreement to work together and share resources to increase the available options for South King County residents to access affordable housing and preserve the existing affordable housing stock. In accordance with the Interlocal Agreement, the annual SKHHP work plan and budget must be approved by the legislative body of each member jurisdiction in addition to the SKHHP Executive Board. BACKGROUND: The SKHHP was established through an interlocal agreement the City of Renton executed on May 24, 2019. In accordance with the Interlocal Agreement the annual SKHHP work plan and budget must be approved by the legislative body of each member jurisdiction in addition to the SKHHP Executive Board. Each SKHHP jurisdiction had an opportunity to review and provide feedback on the work plan and budget prior to Executive Board adoption. The 2022 SKHHP work plan and budget priorities were reviewed by the Renton City Council Planning and Development Committee at the May 10, 2021 meeting. The feedback from member jurisdictions was used to draft the 2022 AGENDA ITEM #6. c) Randy Corman, Council President Page 2 of 3 October 13, 2021 SKHHP work plan and budget adopted by the SKHHP Executive Board on July 23, 2021 (see attachment to proposed resolution). The SKHHP 2022 work plan and budget operationalizes the SKHHP mission and goals and provides an itemization of all categories of budgeted expenses and itemization of each party’s contribution, including in-kind services. Work Plan The 2022 work plan includes three major areas of work that will facilitate implementation of the SKHHP Interlocal Agreement – governance and administration, policy and planning, and education and outreach. The 2022 work plan builds on work done in 2020 and 2021 to establish the SKHHP Housing Capital Fund through pooled public resources, increase philanthropic and corporate investment through creation of a SKHHP 501(c)(3) fundraising branch, and establish a SKHHP Advisory Board made up of community members that will help to ground SKHHP decision in community needs and interests. The governance and administration work area includes strategic planning to set 3–5- year goals for the organization, annual work plan and budget process, quarterly progress and budget reports, and annual reporting to stakeholders and non-SKHHP south King County cities. The policy and planning work area includes administering and allocating funds from the SKHHP Housing Capital Fund and coordinating with partner jurisdictions to enhance and develop new local housing policies and programs. The outreach and education work area includes representing South King County at local and regional decision tables and further strengthening regional stakeholders’ understanding of housing needs and opportunities in South King County. Operating Budget The Interlocal Agreement including an adopted budget was established before staff was hired and before the City of Auburn became the administering agency. As such, the adopted budget for 2019 and 2020 was a projection of operating costs that did not cover the full SKHHP operating costs. In light of the COVID-19 pandemic and resulting revenue shortfalls and budget uncertainties, original jurisdictions contributions were maintained in 2021. This was made possible by personnel cost savings from 2019 and 2020. This decision intentionally spent down some of the cost savings from the previous two years to cover operating costs and deferred consideration of increasing member contributions to the 2022 operating budget. During the development of the 2022 SKHHP operating budget, feedback from SKHHP partner jurisdictions and the SKHHP staff work group identified the following budget priorities for 2022: • Work towards a balanced budget. AGENDA ITEM #6. c) Randy Corman, Council President Page 3 of 3 October 13, 2021 • Increase staff capacity to two full-time positions. • Consider a compensation structure for SKHHP Advisory Board members. The 2022 SKHHP operating budget operationalizes these priorities by increasing jurisdiction contributions by 15%. The SKHHP budget contributions are based on population size, as shown in the attachment to the resolution. Renton’s 2022 SKHHP contribution is $39,100. If there are any additional contributions to SKHHP’s operating budget from sources such as existing SKHHP partners, additional partners become part of SKHHP, or contributions or donations from outside sources, each SKHHP partner contribution could be reduced through an amended budget. CONCLUSION: Consistent with the SKHHP Interlocal Agreement, the SKHHP 2022 work plan and budget must be approved by each legislative body and adopted by the SKHHP Executive Board. The 2022 SKHHP work plan and budget operationalizes the agreed upon priorities of the SKHHP Executive Board by acting cooperatively to formulate housing policies and strategies that address housing stability, foster efforts to preserve and provide affordable housing by combining public funding and private-sector resources, and support implementation of other local policies and programs relating to affordable housing. cc: Ed VanValey, CAO Chip Vincent, Community & Economic Development Administrator Kari Roller, Finance Administrator Martin Pastucha, Public Works Administrator Kelly Beymer, Parks and Recreation Administrator Jason Seth, City Clerk Mark Santos-Johnson, Community Development and Housing Manager AGENDA ITEM #6. c) AGENDA ITEM #6. c) Section 2. The Executive Board adopts the SKHHP 2022 Budget as shown in Attachment B. Section 3. Each party's contribution to SKHHP's operating budget will be transmitted on an annual basis during the first quarter of the calendar year. Section 4. This Resolution will take effect and be in full force upon approval by the legislative body of each participating jurisdiction. Dated and Signed this _28_ day of ___July____ , 2021. SOUTH KING COUNTY HOUSING AND HOMELESSNESS PARTNERS Resolution No. 2021-03 July 23, 2021 Page 2 of 8 Rev. 2019 AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) 1  CITY OF RENTON. WASHINGTON    RESOLUTION NO. ________    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE SOUTH  KING HOUSING AND HOMELESS PARTNERS 2022 WORK PLAN AND 2022  OPERATING BUDGET.  WHEREAS, on May 24, 2019 the City of Renton entered into an Interlocal Agreement (ILA)  with eight (8) other south King County cities and King County to form the South King Housing and  Homelessness Partners (SKHHP); and  WHEREAS, pursuant to the ILA, each participating jurisdiction must approve SKHHP’s  annual work plan to guide the work of the SKHHP staff; and  WHEREAS, the purpose of the annual work plan is to provide management and budget  guidance to implement the overarching SKHHP goals to work together and share resources to  increase the available options for South King County residents to access affordable housing and  to preserve the existing affordable housing stock; and  WHEREAS, the 2022 work plan includes three (3) major streams of work: governance and  administration, policy and planning, and outreach and education; and  WHEREAS, the governance and administration work stream includes program‐wide  management activities including establishing decision‐making protocols and reporting  procedures and convening an advisory board; and   WHEREAS, the policy and planning work stream includes advocating for and establishing  a SKHHP affordable housing capital fund and collaborating with partners to enhance local policies  and programs that accelerate access to affordable housing, protect existing housing stock, and  provide housing security; and  AGENDA ITEM #6. c) RESOLUTION NO. ________  2  WHEREAS, the outreach and education work stream includes representing South King  County at all applicable decision tables and furthering the understanding of the spectrum of  affordable housing options and related needs and opportunities; and  WHEREAS, pursuant to the ILA the annual operating budget includes an itemization of all  categories of budgeted expenses and itemization of each party’s contribution, including in‐kind  services; and  WHEREAS, the operating budget allows for implementation of the overarching SKHHP  goals to work together and share resources to increase the available options for South King  County residents to access affordable housing and to preserve the existing affordable housing  stock; and  WHEREAS, each party’s contribution(s) will be transmitted to SKHHP on an annual basis  during the first quarter of the calendar year; and  WHEREAS, on July 23, 2021 the SKHHP Executive Board passed Resolution 2021‐03  adopting the 2022 SKHHP Work Plan and 2022 SKHHP Operating Budget upon approval by the  legislative body of each party;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  RESOLVE AS FOLLOWS:    SECTION I. The City Council approves and adopts the documents entitled 2022 SKHHP  Work Plan and 2022 SKHHP Operating Budget, both dated July 23, 2021, included as Attachments  A and B, respectively, together with the SKHHP’s Executive Board’s Resolution 2021‐03, attached  to this resolution and incorporated herein by this reference.    AGENDA ITEM #6. c) RESOLUTION NO. ________  3  PASSED BY THE CITY COUNCIL this _________ day of ______________________, 2021.                            Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this ________ day of ___________________, 2021.                         Armondo Pavone, Mayor        Approved as to form:                          Shane Moloney, City Attorney    RES:1890:9/29/21       AGENDA ITEM #6. c) RESOLUTION NO. ________  4            SKHHP’S EXECUTIVE  BOARD’S   RESOLUTION NO. 2021‐03  ATTACHMENT A:  SKHHP 2022 DRAFT WORK PLAN   ATTACHMENT B: SKHHP 2022 OPERATING BUDGET       AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AGENDA ITEM #6. c) AB - 2962 City Council Regular Meeting - 18 Oct 2021 SUBJECT/TITLE: Establishment of the Renton Equity Commission RECOMMENDED ACTION: Refer to Committee of the Whole DEPARTMENT: Equity, Housing, and Human Services Department STAFF CONTACT: Preeti Shridhar, Equity, Housing, and Human Services Administrator EXT.: 6569 FISCAL IMPACT SUMMARY: Establishment of the Renton Equity Commission has no fiscal impact. In alignment with other city boards, commissions, or committees, the members are not compensated for their service to the Commission. SUMMARY OF ACTION: The Department of Equity, Housing, and Human Services (EHHS) is requesting Council approval and adoption of an ordinance to establish and staff the Renton Equity Commission. Members will be appointed by the Mayor and subject to confirmation by the City Council. The Equity Commission will consist of 9 members and include one youth representative between 18-25 years old. The Commission membership will reflect the diversity of the city including, but not limited to ethnicity, race, age, gender, faith, gender identity and expression, and profession. Since the Commission will provide recommendations to the City Council, Councilmembers will not be eligible to serve on the body. Commission members will have a demonstrated history of supporting equity. If approved the Commission and staff will work together to establish a regular meeting schedule and work plan. On May 10, 2021, the City Council approved the 2022-2027 Business Plan. The Business Plan includes goals that work toward, "Building an inclusive, informed and hate-free city with equitable outcomes for all in support of social, economic, and racial justice." Creation of the Department of Equity, Housing, and Human Services last summer gives the city an opportunity to focus on diversity, equity, and inclusion . Such a focus in conjunction with the EHHS Housing and Human Services divisions offer a community and internal scope that can have greater impact as a bridge between the community and internal processes. The Commission will be able to examine city policies, practices, and processes using the Renton Equity Lens to develop recommendations that eradicate inequities and achieve equitable outcomes by eliminating racial, economic, and social barriers in inter practices, city programs, services, and policies. EXHIBITS: A. Ordinance STAFF RECOMMENDATION: Adopt the ordinance to establish the Renton Equity Commission and present the ordinance for first and second reading. AGENDA ITEM #6. d) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, REPEALING AND  REPLACING CHAPTER 2‐7 OF THE RENTON MUNICIPAL CODE, ESTABLISHING THE  RENTON EQUITY COMMISSION, PROVIDING FOR SEVERABILITY, AND  ESTABLISHING AN EFFECTIVE DATE.     WHEREAS   the City of Renton established an Advisory Commission on Diversity to address  general practices of discrimination; and   WHEREAS, it has been determined that the Advisory Commission on Diversity does not  meet the full needs for equity and inclusion in the City; and   WHEREAS,  the City has undertaken a year‐long effort to identify how to improve equity  and inclusion in a meaningful and on‐going way including holding 11 meetings with community  members reflecting the diversity of Renton to seek their input; and    WHEREAS, the City proposes the formation of an Equity Commission to address the full  needs of equity and inclusion in alignment with the Renton Mission and Business Plan;   NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  ORDAIN AS FOLLOWS:  SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in  strikethrough and underline edits remain in effect and unchanged.  SECTION II. Chapter 2‐7 of the Renton Municipal Code is repealed in its entirety and  replaced as shown on Exhibit A, attached hereto and incorporated by this reference.  SECTION III. If any section, subsection, sentence, clause, phrase or work of this  ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,  AGENDA ITEM #6. d) ORDINANCE NO. ________  2  such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other  section, subsection, sentence, clause, phrase or word of this ordinance.  SECTION IV. This ordinance shall be in full force and effect thirty (30) days after  publication of a summary of this ordinance in the City’s official newspaper.  The summary shall  consist of this ordinance’s title.      PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2021.                         Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 2021.                         Armondo Pavone, Mayor    Approved as to form:             Shane Moloney, City Attorney  Date of Publication:      ORD:2179:10/11/21     AGENDA ITEM #6. d) ORDINANCE NO. ________  3                  EXHIBIT A  RENTON MUNICIPAL CODE CHAPTER 2‐7         AGENDA ITEM #6. d) ORDINANCE NO. ________  4  CHAPTER 7    RENTON EQUITY COMMISSION  SECTION:  2‐7‐1:    Declaration of Policy  2‐7‐2:    Creation of Renton Equity Commission  2‐7‐3:    Duties and Powers Of Commission  2‐7‐4:    Appointment and Members  2‐7‐5     Compensation  2‐7‐6     Selection Process  2‐7‐7:    Appointment of Subcommittees  2‐7‐8:    Investigations, Public Hearings, And Research  2‐7‐9:    Procedure, Meetings, And Interpretation  2‐7‐10:   City Council Review    2‐7‐1 DECLARATION OF POLICY:  The City Council herewith finds that all forms of prejudice and the general practice of  discrimination against any individual, group, or organization by reason of race, color, creed,  national origin, age, sex, gender identity and expression, the presence of any sensory, mental or  physical disability, or marital status have a detrimental effect on the public welfare and well‐ being.  To eliminate such prejudice and discrimination an instrumentality should be established   through which the employees and officials of the City may obtain advice and assistance using the  Renton Equity Lens to identify and address  inequities in order to eliminate  racial, economic, and  social barriers identified in City programs, services and policies.  The City Council further finds that it would be in the interests of all citizens of the City of Renton  to include in its Mission and Business Plan the importance of building an inclusive, informed, and  hate‐free city with equitable outcomes for all in support of social, economic, and racial justice.  Whenever a word is used herein, the definition given to that word shall be that of RCW 49.60.040  (Definitions) which is incorporated herein as if fully set forth.   AGENDA ITEM #6. d) ORDINANCE NO. ________  5  2‐7‐2 CREATION OF RENTON EQUITY COMMISSION:  There is hereby created the Renton Equity Commission in furtherance of the goals identified in  the Declaration of Policy.   2‐7‐3 DUTIES AND POWERS OF COMMISSION:  Duties and powers of the Renton Equity Commission are intended to advance equity and  inclusion in support of the City’s goal to build an inclusive, informed, and hate‐free city with  equitable outcomes for all in support of social, economic, and racial justice.  The Renton Equity  Commission shall have the power and duty to:   A. At request of City staff or officials, review City practices, policies, or procedures under  their authority to provide recommendations to the requestor .  B. Renton Equity Commission recommendations will be based on analysis of how or whether  the practice, policy, or procedure may tend to create or support inequity, including what  community or communities may be impacted, and how those impacts may emerge.  C. Renton Equity Commission recommendations will, to the extent possible, provide specific  actions to resolve the identified inequities.  D. The Renton Equity Commission will provide an annual report to the Council on goals,  outcomes, and recommendations for future goals to be included in the report described in  Section 2‐7‐10 (City Council Review).The Commission will provide an annual report to the Council  on goals, outcomes, and recommendations for future goals, to be included in the report  described in Section 2‐7‐10 (City Council Review).  AGENDA ITEM #6. d) ORDINANCE NO. ________  6  E. Within the first six (6) months of formation, the Renton Equity Commission shall develop  a Mission, Vision, and By‐Laws including elections of officers as needed to further manage its  operations according to the terms of this Chapter.  2‐7‐4 APPOINTMENT, TERM, AND MEMBERSHIP:  The Renton Equity Commission will consist of nine (9) members appointed by the Mayor, and  confirmed by City Council as follows:  A. At the time of initial appointment, three (3) members shall be appointed for one (1) year;  three (3) members hall be appointed for two (2) years; three (3) members shall be appointed for  three (3) years.  At the expiration of the initial term, three (3) members shall be appointed each  year for three (3)‐year terms.  B. Terms shall be from January 1 of the appointment year, through December 31 of the term  expiration year.  C. Membership should reflect the diversity of the City including but not limited to ethnicity,  race, age, gender, faith, gender identity and expression, and profession. Due to the size of the  Renton Equity Commission, it is understood that it is possible that not every group may be  represented.  D. Members shall, from the time of their appointment and confirmation through their term,  be a resident of, or business owner in, the City of Renton and able to attend meetings as  necessary. If they no longer reside or have a business in Renton, they forfeit their membership in  the Renton Equity Commission as of the date of their move.  E. Applicants for appointment shall have a demonstrated commitment to equity.  AGENDA ITEM #6. d) ORDINANCE NO. ________  7  F. At least one member shall be a “youth” member between the ages of eighteen (18) and  twenty‐five (25) at the time the member is confirmed in their appointment.  G. No sitting City Council member shall be a member of the Renton Equity Commission; if a  Renton Equity Commission member is elected or appointed to City Council, they shall forfeit their  membership on the Renton Equity Commission effective at the date of their swearing‐in as a City  Council member.  Nothing in this section is intended to discourage former City Council members  from applying for appointment so long as they meet other appointment requirements.  H. No current City employee or consultant shall be a member of the Renton Equity  Commission; if a Renton Equity Commission member becomes employed or contracted by the  City, they shall forfeit their membership on the Renton Equity Commission effective on their first  day of employment or contract with the City.  Nothing in the section is intended to discourage  former City employees or consultants from applying for appointment so long as they meet other  appointment requirements.  I. A majority of the members appointed and confirmed shall constitute a quorum for the  purpose of conducting the business of the Renton Equity Commission.   2‐7‐5 COMPENSATION:  In alignment with other City boards/commissions/committees, there will be no compensation for  serving on the Renton Equity Commission   2‐7‐6 APPOINTMENT  PROCESS:  The Mayor shall develop and post a procedure by which interested Renton residents or business  owners may apply for membership on the Renton Equity Commission. The procedure shall  include, at a minimum:  AGENDA ITEM #6. d) ORDINANCE NO. ________  8  A. Public notice calling for applicants; and  B. Provision for interview protocols for all applicants.  2‐7‐7 APPOINTMENT OF SUBCOMMITTEES:  A majority of the members of the Renton Equity Commission may name such subcommittee or  subcommittees, as in its judgment, will aid in effectuating the purpose of this Chapter and may  empower any such subcommittee to review policies, practices, and procedures and advise the  full Renton Equity Commission regarding its findings on equity issues for the Renton Equity  Commission to take action within the purview of this Chapter.   2‐7‐9 PROCEDURE AND MEETINGS:  The provisions of this Chapter shall be construed for the accomplishment of the purposes set  forth in this Chapter. Nothing contained herein shall be deemed to amend, repeal, or modify any  of the provisions of any civil rights law or any other law of the federal or state government, or  any other provisions of this Code relating to discrimination because of race, color, creed, national  origin, age, sex, sexual orientation, the presence of any sensory, mental or physical disability, or  marital status as defined in this Chapter.   A. Renton Equity Commission members will receive training on how to use the Renton Equity  Lens, and for compliance with the Open Public Meetings Act and the Public Records Act within  ninety (90) days of their appointment on confirmation, and every two (2) years thereafter.  B. A City staff person will be assigned as part of their regular duties to provide administrative  support to the Renton Equity Commission.    1. Administrative support will include but not be limited to retaining records as required  under RCW 42.56 (Public Records Act), ensuring compliance with RCW 42.30 (Open Public  AGENDA ITEM #6. d) ORDINANCE NO. ________  9  Meetings Act), and providing coordination as needed with other City staff to provide policies,  procedures, practices to the Renton Equity Commission and to facilitate presentations on  materials to the Renton Equity Commission.   2. The staff person will ensure that City Subject Matter Experts are available to brief  Commission members on items pertinent to the practice, policy, or procedure under review.   3. The staff person will also prepare recommendations of the Renton Equity Commission  for presentation to City staff and/or elected officials.    C. Members may, from time to time, participate in “town hall” or similar meetings open to  the public, in order to help analyze and provide recommendations on policy, procedures, and  practices.  Any such meetings will be reviewed for compliance with applicable public  transparency and records retention requirements.  D. The Renton Equity Commission may request information as needed from other  community groups including, but not limited to,  the Mayor’s Inclusion Task force, Latino Forum,  Vietnamese/Chinese Forum, African American Pastoral Group, Renton Police Advisory  Committee, etc.  E. Members who have more than three (3) unexcused absences may be removed by action  of the Mayor.  2‐7‐10 CITY COUNCIL REVIEW:  The Renton Equity Commission shall submit unto the City Council, by January 31st of each year,  a summary of all actions taken by the Renton Equity Commission, including analysis of policies,  programs, services, and procedures and recommendations therefrom, during the preceding year  AGENDA ITEM #6. d) ORDINANCE NO. ________  10  so that the City Council may fully review the manner in which the Renton Equity Commission has  implemented and enforced the provisions of this Chapter.  AGENDA ITEM #6. d) AB - 2946 City Council Regular Meeting - 18 Oct 2021 SUBJECT/TITLE: Agreement with Linebarger Goggan Blair & Sampson, LLP for Collections Services RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Finance Department STAFF CONTACT: Jen Hughes, Financial Operations Manager EXT.: 6935 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: The City of Renton and the Renton Municipal Court would like to contract with Linebarger Goggan Blair & Sampson, LLP (LGBS) for their collection services. The city and Court’s current contract with AllianceOne is up for renewal and it was decided to use this opportunity to evaluate other industry service providers. The city focused on companies that would provide robust services and yield results. LGBS is dedicated to working all our collection accounts with the same effort and attention regardless of dolla r amount. Additionally, LGBS has more favorable terms and conditions than the city’s previous contract with AllianceOne. LGBS will be responsible for preparing and filing bankruptcy documentation when applicable. EXHIBITS: A. Issue Paper B. Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into a five-year collection service contract with Linebarger Goggan Blair & Sampson, LLP for the city’s general account receivables and Municipal Court receivables. AGENDA ITEM #6. e) Finance Department Memorandum DATE:October 18, 2021 TO:Randy Corman, Council President Members of Renton City Council CC:Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer FROM:Bonnie Woodrow, Court Services Director Kari Roller, Finance Administrator SUBJECT:Accounts Receivable Collection Service Contract ISSUE Should the city enter into a collection service contract with Linebarger Goggan Blair & Sampson, LLP (LGBS) for both city and Municipal Court accounts receivables? BACKGROUND In 2015, the city executed a service contract with AllianceOne to perform collection services on behalf of the city and Municipal Court. Most of the city’s general accounts receivables represent grants, rent, private security, electronic home detention, insurance recoveries, various types of permits, civil citations, and service fees. Accounts sent to collections primarily consist of returned checks, electronic home detention fees, insurance recoveries, and civil citations. As of August 2021, the amount in collection for the city’s accounts receivable was $201,585.79. Primary accounts receivables for Municipal Court include general infractions, criminal violations, parking violations and photo enforcement infractions. Due to the expiring contract with AllianceOne, the city has decided to evaluate other collection agencies. STATUS AND RECOMMENDATION Three evaluation areas were taken into account as staff considered soliciting a request for proposal for a new collection agency: volume, size and aging of accounts receivable, Municipal Court recovery rate and contracted scope of work. Limited Jurisdiction Courts have an extensive listserv and a tremendous amount of information shared between courts by this platform. It was identified that other local cities have opted to go with AGENDA ITEM #6. e) Randy Corman, Council President Members of Renton City Council Page 2 of 3 October 13, 2021 Linebarger Goggan Blair & Sampson, LLP (LGBS) after a competitive bid process. We have explored this collection agency further to determine if they could offer better services and value to the city than current provider AllianceOne. Prior to the city’s AllianceOne contract at the end of 2014, the average recovery rate for all Court accounts was 30%. With AllianceOne, the average recovery rate for 2018 – 2020 dropped by 21% with a current recovery rate of only 9%. Considering the significant recovery rate drop of Municipal Court collections, there is concern surrounding the level of customer service and performance of collection efforts. LGBS works all accounts with the same effort, regardless of the dollar amount assigned; AllianceOne has been designating smaller dollar amount accounts with lower priority and not actively working them. Type of Violation No. of Cases Assigned Gross Assigned Amount Amount Recovered Recovery Rate Current Balance Infraction 3,605 $1,974,300.00 $228,060.00 11.55%$1,289,869.00 Criminal 3,374 $1,922,280.00 $77,405.00 4.03%$1,568,108.00 Parking 6,211 $637,626.00 $68,644.00 10.77%$411,657.00 Photo Enforcement 39,556 $6,454,357.00 $638,260.00 9.89%$5,546,071.00 Total 52,746 $10,988,563.00 $1,012,369.00 9%$8,815,705.00 Further, our current AllianceOne contract allows for them to cancel accounts and return back to the city should an account become subject to bankruptcy. The proposed new contract with LGBS ensures if an account goes to bankruptcy, LGBS will complete the necessary paperwork, file it as instructed and provide the city a copy. On some occasions, LGBS may pause collections (generally in Chapter 7 proceedings). Both are more successful solutions than cancelling the account and returning it back to the city. Rates were considered to ensure we get the best value possible. Current AllianceOne rates are tiered as follows: 19% fee for accounts aged less than one year, 24% fee for accounts one to four years and 29% for accounts aged four years or older. New proposed rates reflect a 19% fee for accounts aged less than one year and 26% fee for accounts aged over one year, eliminating a third tier. All report, data and payment remittance information currently being received from AllianceOne will be continued and maintained with LGBS. Based on the above data analysis, staff have determined that it is in the city’s best interest to enter into a collection service contract with LGBS. AGENDA ITEM #6. e) Randy Corman, Council President Members of Renton City Council Page 3 of 3 October 13, 2021 RECOMMENDED ACTION Staff recommends Council authorize the execution of a five-year collection service contract with Linebarger Goggan Blair & Sampson, LLP, effective January 1, 2022 through December 31, 2027, for both the city’s general account receivables and Municipal Court receivables, based on the fee schedule currently available to the Municipal Court. AGENDA ITEM #6. e) PROFESSIONAL SERVICES AGREEMENT FOR COLLECTION OF ACCOUNTS AND ATTORNEY SERVICES THIS AGREEMENT (“Agreement”), dated for reference purposes only as __________________, 20___, is by and between the City of Renton and Renton Municipal Court (the “City” and/or “Court”), a Washington municipal corporation, and LINEBARGER GOGGAN BLAIR & SAMPSON, LLP (“Consultant”), a Foreign Limited Liability Partnership. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties (the “Effective Date”). 1. Scope of Work: Consultant agrees to provide collection account enforcement of accounts receivable and legal services as further described in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing, and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A. or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement on or before_______________. Work shall be performed in a timely manner as appropriate for the nature of the work. This Agreement shall terminate in five years unless extended by mutual agreement or unless terminated as provided in Paragraph 5, below. 4. Compensation: A. Amount. Total Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. AGENDA ITEM #6. e) PAGE 2 OF 18 Agreement for Collection Services 5. Termination: A. Either party may terminate this Agreement at any time, with or without cause by giving ninety (90) calendar days’ notice to the other party in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. This provision shall not prevent the parties from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. C. Return of Information. Upon the written request of City, Consultant shall return any of the City’s Information in a usable format agreed to by the City at no additional cost to the City. 6. Warranties and Right to Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit AGENDA ITEM #6. e) PAGE 3 OF 18 Agreement for Collection Services expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. AGENDA ITEM #6. e) PAGE 4 OF 18 Agreement for Collection Services C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work AGENDA ITEM #6. e) PAGE 5 OF 18 Agreement for Collection Services and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability/ Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ Compensation Coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Cyber Liability Insurance is required, with limits not less than $2,000,000 per occurrence or claim, with $2,000,000 aggregate minimum. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Consultant in this agreement and shall include, but not be limited to, coverage, including defense, for the following losses or services: claims involving infringement of intellectual property, infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security, coverage for unauthorized access and use, failure of security, breach of confidential information, or privacy perils. The policy shall provide coverage for breach response costs, to include but not limited to crisis management services, credit monitoring, public relations, legal service advice, notification of affected parties, independent information security forensics firm, and costs to re- AGENDA ITEM #6. e) PAGE 6 OF 18 Agreement for Collection Services secure, re-create and restore data or systems as well as regulatory fines and penalties with limits sufficient to respond to these obligations. F. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. Additional Insured requirements do not apply to Cyber Liability nor Professional Liability insurance, if applicable. G. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. H. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Safeguarding of Personal Information; Intellectual Property: A. Personal Information: Consultant shall not use or disclose Personal Information, as defined in chapter 19.255 RCW, in any manner that would constitute a violation of federal law or applicable provisions of Washington State law. Consultant agrees to comply with all federal and state laws and regulations, as currently enacted or revised, regarding data security and electronic data interchange of Personal Information. Consultant shall ensure its directors, officers, employees, subcontractors or agents use Personal Information solely for the purposes of accomplishing the services set forth in the Agreement. Consultant shall protect Personal Information collected, used, or acquired in connection with the Agreement, against unauthorized use, disclosure, modification or loss. Consultant and its sub-providers agree not to release, divulge, publish, transfer, sell or otherwise make Personal Information known to unauthorized persons without the express written consent of City or as otherwise authorized by law. Consultant agrees to implement physical, electronic, and managerial policies, procedures, and safeguards to prevent unauthorized access, use, or disclosure of Personal Information. AGENDA ITEM #6. e) PAGE 7 OF 18 Agreement for Collection Services Consultant shall make the Personal Information available to amend as directed by City and incorporate any amendments into all the copies maintained by the Consultant or its subcontractors. Consultant shall certify its return or destruction upon expiration or termination of the Agreement and the Consultant shall retain no copies; provided that, Consultant may retain a record of its account activities, which will include some elements of Personal Information such as debtor name. If Consultant and City mutually determine that return or destruction is not feasible, the Consultant shall not use the Personal Information in a manner other than those permitted or authorized by state and federal laws. Consultant shall notify City in writing promptly upon becoming aware of any unauthorized access, use or disclosure of Personal Information. Consultant shall take necessary steps to mitigate the harmful effects of such use or disclosure. Consultant is financially responsible for notification of any unauthorized access, use or disclosure. The details of the notification must be approved by City. Any breach of this clause may result in termination of the Agreement and the demand for return of all Personal Information. B. Intellectual Property: Each Party retains all right, title, and interest under applicable contractual, copyright and related laws to their respective Information, including the right to use such information for all purposes permissible by applicable laws, rules, and regulations. 15. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 16. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 17. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering AGENDA ITEM #6. e) PAGE 8 OF 18 Agreement for Collection Services the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Kari Roller, Finance Administrator 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6931 Email: kroller@rentonwa.gov Fax: (425) 430-6957 and to: Bonnie Woodrow, Court Services Director 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6531 Email: bwoodrow@rentonwa.gov Fax: (425) 430-6544 CONSULTANT Linebarger Goggan Blair & Sampson, LLP Attention: Director of Client Services P.O. Box 17428 Austin, Texas 78760 (or Terrace 2, Suite 500 2700 Via Fortuna Drive Austin, TX 78746) With copy to: Linebarger Goggan Blair & Sampson, LLP Attention: Director of Operations 5801 Soundview Drive, Suite 50B Gig Harbor, WA 98335 Phone: (206) 919-2088 Email: Renee.Linnabary@lgbs.com 18. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental AGENDA ITEM #6. e) PAGE 9 OF 18 Agreement for Collection Services handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 19. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 20. Other Provisions: AGENDA ITEM #6. e) PAGE 10 OF 18 Agreement for Collection Services A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Bonnie Woodrow (see notice paragraph).. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. AGENDA ITEM #6. e) PAGE 11 OF 18 Agreement for Collection Services H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ AGENDA ITEM #6. e) PAGE 12 OF 18 Agreement for Collection Services Armondo Pavone Mayor Kevin Underwood Attorney for the Firm / Consultant _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney Collection Services clb 9/10/21(1467) AGENDA ITEM #6. e) PAGE 13 OF 18 Agreement for Collection Services Exhibit A Scope of Work I REFERRAL OF ACCOUNTS CITY agrees to refer accounts to CONSULTANT for collection, as CITY deems appropriate, by electronic medium, in a format and frequency to be agreed upon by the parties. CITY will provide CONSULTANT with copies of, or access to, the information and documentation necessary to effectuate the services that are subject to this contract. CITY represents that, to the best of its knowledge, the information provided or made available will be current and accurate, and that no account or account debtor will be subject to any bankruptcy stay, discharge or proceeding at the time of referral. CONSULTANT shall use account information provided by CITY for the purposes of account collection only and shall keep all such information confidential from any third party without express written authority from CITY. CONSULTANT will use commercially reasonable efforts to collect said Accounts. CITY and CONSULTANT recognize that the appropriate level of activity may vary according to the type of Account, the Account balance and the information available. CONSULTANT will provide CITY with status reports in the frequency and manner agreed upon by the parties. Should it become necessary for CONSULTANT to provide computer hardware, software, programming services and/or in-house personnel to CITY, in order for this contract to be performed, a separate agreement and fee structure shall be negotiated and agreed to in writing by both parties hereto. CONSULTANT shall not report to the credit reporting agencies. II ACCOUNT CANCELLATION Accounts identified as being in bankruptcy and/or when the account holder is found to be deceased, deemed indigent or otherwise unable to pay shall be returned. Upon return of these accounts, neither party will have any obligation to the other party to this contract with regard to the returned accounts. CITY recognizes that collection efforts by CONSULTANT at any level, but particularly efforts involving legal proceeding such as garnishment, will often prompt a debtor to AGENDA ITEM #6. e) PAGE 14 OF 18 Agreement for Collection Services contact CITY and seek to pay directly to CITY only the original amount owed (i.e., without paying the added collection fees). CITY agrees to exercise caution when recalling accounts with a payment plan or legal proceedings. To the extent practicable and unless otherwise agreed, CITY will advise CONSULTANT prior to recalling any assigned Account. For any Account on which CITY has approved legal action per paragraph 5 below by CONSULTANT, CITY shall not cancel such Account without first consulting with CONSULTANT. III COMPENSATION AND REMITTANCE 1. Non-COURT Accounts. The CITY shall assess to an account a fee for the CONSULTANT’s collection fee pursuant to RCW 19.16.500. The fee in an amount equal to 19% of the total sum due, including accruing interest, from the debtor to CITY shall be assessed to accounts not previously assigned to another collection agency and aged under one year. A fee in an amount equal to 26% of the total sum due, including accruing interest, from a debtor to CITY shall be assessed to accounts previously assigned to another collection agency or aged over one year. Partial payments shall be pro-rated between the CITY and CONSULTANT in accordance with these formulas. By way of example, an account that went delinquent six months ago that has never been assigned to a collection agency, and with $100 owing to the CITY, shall be assessed a $19 fee. The total owing is now $119. Upon collection of $119, the sum of $100 shall be returned to the CITY and $19 retained by the CONSULTANT. The CONSULTANT shall retain 15.97% of the total sum collected ($19 is 15.97% of $119) and remit 84.03% to City Finance. Payments to Non-Court Accounts are remitted to: City of Renton Attention: First Floor Finance 1055 South Grady Way Renton, WA 98057 The Remittance Advice should include but not be limited to: 1. Name of Debtor 2. City Account Number 3. Break down of date, costs owed, amount collected, commission, disbursements and balance due. AGENDA ITEM #6. e) PAGE 15 OF 18 Agreement for Collection Services 2. COURT Accounts. a. Fees Assessed as Court Costs. COURT shall assess as court costs the fees to be paid for the CONSULTANT’s collection services, pursuant to RCW 46.63.110(6)(d) and/or RCW 3.02.045(5). Court costs in an amount equal to 19% of the total sum due, including accruing interest, from a defendant to COURT shall be assessed to accounts not previously assigned to another collection agency and aged one year or less. Court costs in an amount equal to 26% of the total sum due, including accruing interest, from a defendant to COURT shall be assessed to accounts previously assigned to another collection agency or aged over one year. Partial payments shall be pro-rated between COURT and CONSULTANT in accordance with these formulas. By way of example, an offense found committed six months ago that has never been assigned to a collection agency, and with $100 owing to COURT, shall be assessed court costs of $19. The total owing is now $119. Upon collection of $119, the sum of $100 shall be returned to the COURT and $19 retained by the FIRM; CONSULTANT shall retain 15.97% of the total sum collected ($19 is 15.97% of $119), and remit 84.03% to COURT. On a 26% add-on account, CONSULTANT shall retain 20.63% of the total sum collected ($26 is 20.63% of $126), and remit 79.37% to COURT. b. Pre-Collect Time-Payment Program. Defendants with accounts not previously referred to CONSULTANT for collection may qualify for a time-payment program that is not subject to the percentage fees described in the preceding paragraph. COURT, if it so desires, will refer defendants to contact CONSULTANT to apply for the program and establish the monthly payment amounts, under guidelines approved by COURT. Pursuant to RCW 46.63.110(6)(d) (or comparable statute regarding payment plans), court costs will be assessed in the amount of $10 for processing an application (successful or not), and in the amount of $7 per month per defendant accepted into the program. CONSULTANT will attempt a monthly reminder call 7 to 10 days in advance of payment due date. c. Other Payment Plans. The parties recognize that, for an account not meeting the criteria of the Pre-Collect Time-Payment Program, CONSULTANT may set up a payment plan if deemed desirable based on the financial circumstances of the defendant or as otherwise directed by COURT; in which case the account will be subject to the percentage collection fee described (2) (a) above. In such a case, the percentage fee will be the CONSULTANT’s compensation, and will be deemed to have been assessed as court costs under RCW 46.63.110(6)(d) (or comparable statute regarding payment plans). AGENDA ITEM #6. e) PAGE 16 OF 18 Agreement for Collection Services d. General Administrative Order. To effectuate the assessment of court costs for collection agency services under RCW 46.63.110(6)(d) and RCW 3.02.045(5) (or comparable statutes should the cited statues be amended), COURT will issue a General Administrative Order assessing court costs against defendants assigned to collection, pre- collect time-payment, or other payment plan, such that no assessment need be made in an individual case file, and addressing any other issues necessary or proper to facilitate the referral of appropriate cases to CONSULTANT for servicing. e. Payments to Court Accounts are remitted to: Renton Municipal Court Attention: Third Floor 1055 South Grady Way Renton, WA 98057 The Remittance Advice should include but not be limited to: 1. Name of Debtor 2. City Account Number 3. Break down of date, costs owed, amount collected, commission, disbursements and balance due. 3. Interest. Unless otherwise directed by CITY, interest shall accrue at 12 percent per annum, or the highest rate allowed by law on all unpaid amounts, including court costs assessed for collection agency services; provided that interest shall not be assessed on accounts referred under the pre-collect time-payment program. CONSULTANT agrees to calculate and add accrued interest to the outstanding account balance as an administrative function at the direction and instruction of the CITY. Accrued interest paid by a defendant shall be shared according to the formula outlined above. For example, in the case of a 19% add-on account (15.97% retained), the CITY will receive 84.03% of the interest and the CONSULTANT will receive 15.97% of the interest. 4. Advanced Costs. Litigation costs shall be advanced by CONSULTANT on behalf of CITY. Advanced litigation costs and any court-awarded costs, including attorney fees, shall be retained by CONSULTANT from first monies received from the debtor, and prior to calculation and proration of funds according to the formula outlined above. 5. Remittance. All payments shall be directed to the CONSULTANT. CONSULTANT shall remit CITY’s portion of collected funds to the CITY in a timely manner, and on a schedule agreed upon by the parties; CONSULTANT shall retain its portion of collected funds. Payments received by CITY on a referred account from a source other than CONSULTANT will be promptly reported AGENDA ITEM #6. e) PAGE 17 OF 18 Agreement for Collection Services to CONSULTANT; CONSULTANT will then account for such payment in its next invoice to CITY, and deduct its share of the payment from the remittance to CITY. 6. Administrative Orders of Court. City and Consultant shall cooperate to effect any Administrative Orders or other Court Orders necessary or prudent to implement this Agreement, including any order necessary to assess court costs upon assignment of Accounts to collection, to re- assign Accounts to collection after a bankruptcy proceeding concludes, and to re-assess any court costs discharged in bankruptcy. IV CONCURRENT REPRESENTATION/ CONFLICT WAIVER 1. CONSULTANT has specifically advised CITY that CONSULTANT’s concurrent representation of CITY and other government entities (whether currently represented by CONSULTANT or those governmental entities who may be represented by CONSULTANT in the future) against a common debtor constitutes a potential conflict of interest. CONSULTANT has advised CITY that, provided CITY and all participating entities consent, CONSULTANT intends to “cross packet” claims owed to all the governmental entities whom CONSULTANT currently represents and whom CONSULTANT may ultimately represent in the future against a common debtor. Although all of the governmental entities represented by, or to be represented by, CONSULTANT have a common interest in the collection of monetary amounts owed by the common debtor, there is a potential conflict regarding the manner in which any proceeds collected from the common debtor are to be disbursed among the various governmental entities represented by CONSULTANT (present and/or future). CONSULTANT proposes, with the consent of CITY and all participating government entities, to disburse all monetary proceeds recovered from a common debtor to each of the government entities on an equal-share basis, provided that the common debtor has not disputed any accounts, in which case, funds will be applied first to non-disputed accounts. Further, any fees charged and/or recovered by CONSULTANT as remuneration for the services provided may constitute charges for services provide to CITY and/or other governmental entities; which although such fees will not exceed the amounts reflected in the Contract for Professional Services entered between CONSULTANT and CITY, said amounts may overlap with charges and fees pertaining to other governmental entities. 2. CONSULTANT has specifically advised CITY that as among the similarly represented governmental entities there is no right to assert the attorney-client privilege as to communications received by CONSULTANT in connection with this joint representation. 3. CITY acknowledges that it has been fully informed of the nature of any current and/or prospective conflict of interest which may exist or arise as a result of the common representation of CITY and other governmental entities by CONSULTANT against common AGENDA ITEM #6. e) PAGE 18 OF 18 Agreement for Collection Services debtors; that CITY has been provided sufficient opportunity to seek the advice of independent counsel of the CITY’s own choosing; and after all due consultations and considerations, CITY HEREBY EXPRESSLY WAIVES ANY CURRENT AND/OR PROSPECTIVE CONFLICT OF INTEREST AND SPECIFICALLY CONSENTS TO FIRM’S REPRESENTATION OF CITY and further directs CONSULTANT to disburse any payments received from a common debtor to all of the governmental entities represented by CONSULTANT equally. V LEGAL ACTION 1. Legal Action. No legal action will be commenced on any Account without written permission, first obtained, from CITY/CLIENT. Legal action commenced under this agreement may be in the name of CONSULTANT and not CITY. 2. CONSULTANT will promptly advise CITY if any legal action is contested. CITY will provide evidence as requested by CONSULTANT to support approved legal action, including providing a witness or witnesses for live testimony if requested. Unless otherwise agreed, legal costs and fees will be paid by CONSULTANT and not CITY, and will be recoverable from the debtor where allowed by applicable law, out of first monies recovered. VI BANKRUPTCY 1. Where an Account becomes subject to bankruptcy proceedings, CONSULTANT will, at its option, either: a. file a claim on behalf of CITY in a Chapter 13 proceeding and provide documentation to the City account contact, or b. suspend activity during the bankruptcy proceeding (generally in Chapter 7 proceedings). 2. If CLIENT desires that CONSULTANT file a claim, CONSULTANT will retain the “fee-added" amount of the Account whether or not that fee is allowed by the bankruptcy court as an allowable claim (i.e., if the principal obligation is allowed, but the collection fee is not, CONSULTANT will deduct its fee from the allowed principal claim on a pro- rata basis). After a bankruptcy discharge order is entered, CITY shall re- assess a Collection Fee to affected Account( s) that are not discharged, so as to allow CONSULTANT to resume collection efforts. AGENDA ITEM #6. e) AB - 2972 City Council Regular Meeting - 18 Oct 2021 SUBJECT/TITLE: Axon Contract for Body Worn Cameras and Equipment RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Police Department STAFF CONTACT: Jeff Hardin, Deputy Chief EXT.: 7686 FISCAL IMPACT SUMMARY: $3,403,384.64 over the 5 year contract period. SUMMARY OF ACTION: Implementing a Body Worn Camera program will lead to greater public trust, transparency, accountability, and legitimacy with the police department. Body worn cameras offer audible and visual evidence, giving an unbiased verification of events. Currently th e Police Department deploys an in-car camera system; however, this system is limited in its capabilities to line of sight with the patrol vehicle. Axon Enterprises, Inc. offers a complete platform costed at $3,403,384.64 over the five-year term of the contract. The contract includes body worn cameras for all commissioned officers, in car videos for all vehicles capable of taking enforcement action, supporting software and hardware, and replacement of all Tasers, a less lethal weapon used to assist in de-escalation in potentially violent encounters. The contract also includes certification for master instructors and instructors giving us the ability to conduct in -house training for the Taser. EXHIBITS: A. Axon Contract STAFF RECOMMENDATION: Approve the five year contract with Axon Enterprises Inc. in the amount of $3,403,384.64 for the purpose of providing body worn cameras and related equipment. AGENDA ITEM #6. f) AGREEMENT FOR AXON HARDWARE AND SERVICES (SOFTWARE AS A SERVICES AGREEMENT) Using State Master Contract #06316 CAG-21-227 THIS AGREEMENT (“Agreement”), dated for reference purposes only as October 12 2021, is by and between the City of Renton (the “City”/ “AGENCY”), a Washington municipal corporation, and Axon Enterprise, Inc (“Vendor”/”AXON” ), a Delaware Corporation. The City and the Vendor are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties (the “Effective Date”). WHEREAS, the City has entered into the State Master Contracts Usage Agreement (MCUA) #06316 authorizing the use of State Contracts; and, WHEREAS, through Participating Addendum, Washington State Department of Enterprise Services (DES) awarded Contract #06316 that provides for Police Body Cameras, Dash Cameras, Video Storage and Management along with associated hardware and software; and, WHEREAS, Contractor is a listed and participating Contractor for Contract #06316. The Parties agree as follows: 1. Scope of Work: Vendor agrees to provide Police Body Cameras, Dash Cameras, Tasers, Data Storage hosting, Virtual Reality Training and Management along with associated installation, training, configuration, services, hardware and software as further described in Exhibit A, B, C, D, and Exhibit E, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” Vendor shall provide the Work consistent with the requirements of the service level agreements as set forth in and Exhibit F. 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications with- the parties’ written agreement. Any such changes to the Work shall be ordered by the City in writing, and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3. Time of Performance: Vendor shall commence performance of the Agreement within 10 business days of the Agreement’s execution and receipt of a Purchase Order. 4. Compensation: AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 2 of 60 A. Amount. The amount of the Costs for this Agreement shall not exceed $3,099,741.57 plus any applicable state and local sales taxes and no line item price shall exceed the amount listed on the NASPO price sheet, when specified. Costs shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A Quote defined Payment Plan with the exception of any subscriptions in Exhibit A Quote which are paid on a yearly basis and training will be billed upon completion. Except as specifically provided herein, the Vendor shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. Except as described in Paragraph A above on an annual basis during any year in which Work is performed, the Vendor shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Vendor shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within sixty (60) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Vendor’s performance does not meet the requirements of this Agreement, the Vendor will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Vendor for failure of the Vendor to perform the Work or for any breach of this Agreement by the Vendor. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. However, in the event of early termination, the City will either return hardware or the City will complete purchase of all hardware it chooses to keep per the Pricing Adjustments for Early Cancelation *MSRP fee chart in Exhibit A. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving thirty (30) calendar days’ notice to the Vendor in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Vendor pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Vendor shall be entitled to payment for all work performed, equipment received and services rendered to the effective date of AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 3 of 60 termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Vendor an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Vendor. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. However, in the event of early termination, the City will either return hardware or the City will complete purchase of all hardware it chooses to keep per the Pricing Adjustments for Early Cancelation *MSRP fee chart in Exhibit A. C. Return of Information. Upon the written request of City, Consultant shall return all of the City’s information (information includes Agency Content and its meta data as defined in D) in a usable format agreed to by the City at no additional cost to the City. Per Exhibit G, Axon provides both free post termination migration services or can be contracted for services for a $10,000 fee. 6. Warranties and Right to Use Work Product: Vendor represents and warrants that Vendor will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. 7. Record Maintenance: The Vendor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Vendor agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Vendor shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e- mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Vendor believes said records need to be protected from disclosure, it may, at Vendor’s own expense, seek judicial protection. Damages for violation of this clause by Vendor would include all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Vendor has responsive records and for which Vendor has withheld records or information contained therein, or not provided them to the City in a timely manner Subject to liability caps in Paragraph 10 below. Vendor shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 4 of 60 9. Independent Contractor Relationship: A. The Vendor is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Vendor and the City during the period of the Work shall be that of an independent contractor, not employee. The Vendor, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Vendor shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Vendor shall retain the right to designate the means of performing the Work covered by this agreement, and the Vendor shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Vendor is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Vendor or any employee of the Vendor. C. If the Vendor is a sole proprietorship or if this Agreement is with an individual, the Vendor agrees to notify the City and complete any required form if the Vendor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Vendor’s failure to do so. 10. Hold Harmless: The Vendor agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Vendor in its performance of this Agreement, except for that portion of the claims caused by the City’s sole negligence. Axon’s liability to any Party for loss or damage resulting from claims, demands or action arising out of or relating to any Axon Devise or Service will not exceed the price paid to Axon by the City over the 12 months preceding the claim or $615,000 whichever is higher. Axon’s Public Records Request liability will not exceed $2,000,000 (two million dollars). Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Vendor and AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 5 of 60 the City, its officers, officials, employees and volunteers, Vendor’s liability shall be only to the extent of Vendor’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Vendor’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Vendor shall not give a gift of any kind to City employees or officials. Vendor also confirms that Vendor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Vendor, negotiating or administering this Agreement, or evaluating the Vendor’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Vendor shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Vendor shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability/ Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ Compensation Coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 6 of 60 D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Vendor’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Cyber Liability Insurance is required, with limits not less than $2,000,000 per occurrence or claim, with $2,000,000 aggregate minimum. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, coverage, including defense, for the following losses or services: claims involving infringement of intellectual property, infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security, coverage for unauthorized access and use, failure of security, breach of confidential information, or privacy perils. The policy shall provide coverage for breach response costs, to include but not limited to crisis management services, credit monitoring, public relations, legal service advice, notification of affected parties, independent information security forensics firm, and costs to re-secure, re-create and restore data or systems as well as regulatory fines and penalties with limits sufficient to respond to these obligations. F. Vendor shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Vendor liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Vendor to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. Additional Insured requirements do not apply to Cyber Liability nor Professional Liability insurance, if applicable. G. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. H. Vendor shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Safeguarding of Personal Information; Intellectual Property: A. Personal Information: Vendor shall not use or disclose Personal Information, as defined in chapter 19.255 RCW, in any manner that would constitute a violation of federal law or applicable provisions of Washington State law. Vendor agrees to comply with all federal and state laws and regulations, as currently enacted or revised, regarding data security and electronic data interchange of Personal Information. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 7 of 60 Vendor shall ensure its directors, officers, employees, subcontractors or agents use Personal Information solely for the purposes of accomplishing the services set forth in the Agreement. Vendor shall protect Personal Information collected, used, or acquired in connection with the Agreement, against unauthorized use, disclosure, modification or loss. Vendor and its sub-providers agree not to release, divulge, publish, transfer, sell or otherwise make Personal Information known to unauthorized persons without the express written consent of City or as otherwise authorized by law. Vendor agrees to implement physical, electronic, and managerial policies, procedures, and safeguards to prevent unauthorized access, use, or disclosure of Personal Information. Vendor shall make the Personal Information available to amend as directed by City and incorporate any amendments into all the copies maintained by the Vendor or its subcontractors. Vendor shall certify its return or destruction upon expiration or termination of the Agreement and the Vendor shall retain no copies. If Vendor and City mutually determine that return or destruction is not feasible, the Vendor shall not use the Personal Information in a manner other than those permitted or authorized by state and federal laws. Vendor shall notify City in writing immediately upon becoming aware of any unauthorized access, use or disclosure of Personal Information. Vendor shall take necessary steps to mitigate the harmful effects of such use or disclosure. Vendor is financially responsible for notification of any unauthorized access, use or disclosure. The details of the notification must be approved by City. Any breach of this clause may result in termination of the Agreement and the demand for return of all Personal Information. B. Intellectual Property: Each Party retains all right, title, and interest under applicable contractual, copyright and related laws to their respective information, including the right to use such information for all purposes permissible by applicable laws, rules, and regulations. 15. Delays: Vendor is not responsible for delays caused by factors beyond the Vendor’s reasonable control. When such delays beyond the Vendor’s reasonable control occur, the City agrees the Vendor is not responsible for damages, nor shall the Vendor be deemed to be in default of the Agreement. 16. Successors and Assigns: Neither the City nor the Vendor shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 17. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 8 of 60 by such party), and given personally, by registered or certified mail, return receipt requested, by nationally recognized overnight courier service or email. Time period for notices shall be deemed to have commenced upon the date of receipt. Email and telephone may be used for purposes of administering the Agreement, but telephone should not be used to give any formal notice required by the Agreement. CITY OF RENTON Debbie Scott 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6939 Email: dscott@Rentonwa.gov And to: Email: CityClerk@Rentonwa.gov VENDOR Axon Enterprises, Inc Attn: Legal 17800 N. 85th Street Scottsdale, Arizona 85255 Email: legal@axon.com 18. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Vendor agrees as follows: A. Vendor, and Vendor’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Vendor will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Vendor fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Vendor is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 9 of 60 Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 19. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Vendor. B. Vendor will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Vendor shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Vendor to provide Work he/she will acquire or maintain such at his/her own expense and, if Vendor employs, sub- contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub- contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Vendor is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Vendor is responsible for his/her own insurance, including, but not limited to health insurance. G. Vendor is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Vendor. 20. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Vendor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Vendor. B. General Administration and Management. The City’s project manager is Debbie Scott, Senior Business Systems Analyst, dscott@rentonwa.gov. In providing Work, Vendor shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Vendor proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are reference d within this Agreement. To the extent a Vendor prepared exhibit conflicts with the terms in AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 10 of 60 the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Vendor and all of the Vendor’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Vendor hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Vendor is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Vendor’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 11 of 60 M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Vendor from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ VENDOR By:____________________________ Armondo Pavone Mayor, City of Renton Bobby Driscoll VP Associate GC _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney IT-Contract Template 6/17/2021 Non-standard clb 10/14/21(1687) AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 12 of 60 Exhibit and Addendum Table of Contents Exhibit A – Quote ....................................................................................................................................................................... 13 Pricing Adjustments for Early Cancelation when Keeping Equipment ................................................................ 27 Exhibit B – Schedule of Deliverables ......................................................................................................................................... 29 Exhibit C – Statement of Work between Axon Enterprise and Agency ...................................................................................... 31 Exhibit D – Master Services and Purchasing Agreement between Axon and Agency ............................................................... 34 Axon Cloud Services Terms of Use Appendix ....................................................................................................... 37 Professional Services Appendix ........................................................................................................................... 40 Technology Assurance Plan Appendix ................................................................................................................. 43 TASER 7 Appendix ................................................................................................................................................ 45 Axon Auto-Tagging Appendix .............................................................................................................................. 47 Axon Respond Appendix ...................................................................................................................................... 50 Add-on Services Appendix ................................................................................................................................... 51 Axon Auto-Transcribe Appendix .......................................................................................................................... 52 Axon Virtual Reality Content Terms of Use Appendix .......................................................................................... 53 Exhibit E – Axon Evidence Prosecutor Services Agreement ...................................................................................................... 54 Exhibit G – Post Termination Data Migration ............................................................................................................................. 59 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 13 of 60 Exhibit A – Quote AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 14 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 15 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 16 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 17 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 18 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 19 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 20 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 21 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 22 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 23 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 24 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 25 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 26 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 27 of 60 Pricing Adjustments for Early Cancelation when Keeping Equipment Renton MSRP/NASPO * Year Rate Under contract Lowest Total Higher Year Rate for Cancelled Years Penalty Increase/Yr Item Description QTY Per Unit Total 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 143 $0.00 $0.00 $0.00 NASPO $1,415.70 $283.14 $283.14 11635 CRADLEPOINT IBR1700-1200M-NPS+5 YEAR NETCLOUD 100 $0.00 $0.00 $0.00 MSRP $125,900.00 $25,180.00 $25,180.00 20008 TASER 7 HANDLE, YLW, HIGH VISIBILITY (GREEN LASER), CLASS 3R 4 $1,264.33 $5,057.32 $1,011.46 MSRP $6,880.00 $1,376.00 $364.54 20008 TASER 7 HANDLE, YLW, HIGH VISIBILITY (GREEN LASER), CLASS 3R 130 $1,264.33 $164,362.90 $32,872.58 MSRP $223,600.00 $44,720.00 $11,847.42 20018 TASER 7 BATTERY PACK, TACTICAL 156 $63.22 $9,862.32 $1,972.46 MSRP $13,416.00 $2,683.20 $710.74 20050 HOOK-AND-LOOP TRAINING (HALT) SUIT 3 $551.31 $1,653.93 $330.79 MSRP $2,250.00 $450.00 $119.21 20160 TASER 7 HOLSTER - SAFARILAND, RH+CART CARRIER 130 $58.81 $7,645.30 $1,529.06 MSRP $10,400.00 $2,080.00 $550.94 20188 VR CONTROLLER KIT PELICAN CASE 2 $147.02 $294.04 $58.81 MSRP $400.00 $80.00 $21.19 20296 SAMSUNG S7+ TABLET FOR VR SIMULATOR 2 $624.81 $1,249.62 $249.92 MSRP $2,000.00 $400.00 $150.08 20297 SAMSUNG S7+ TABLET CASE FOR VR SIMULATOR 2 $36.75 $73.50 $14.70 MSRP $60.00 $12.00 ($2.70) 20298 VR-ENABLED GLOCK 17 CONTROLLER 2 $374.89 $749.78 $149.96 MSRP $1,020.00 $204.00 $54.04 20378 HTC SUNRISE VR HEADSET 6 $955.60 $5,733.60 $1,146.72 Both $7,800.00 $1,560.00 $413.28 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 390 $27.93 $10,892.70 $2,178.54 MSRP $14,820.00 $2,964.00 $785.46 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 390 $27.93 $10,892.70 $2,178.54 MSRP $14,820.00 $2,964.00 $785.46 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22177 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, STANDOFF NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22177 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, STANDOFF NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 28 of 60 22178 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, CLOSE QUART NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22178 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, CLOSE QUART NS 260 $27.93 $7,261.80 $1,452.36 MSRP $9,880.00 $1,976.00 $523.64 22179 TASER 7 INERT CARTRIDGE, STANDOFF (3.5-DEGREE) NS 50 $36.02 $1,801.00 $360.20 MSRP $2,450.00 $490.00 $129.80 22181 TASER 7 INERT CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 50 $36.02 $1,801.00 $360.20 MSRP $2,450.00 $490.00 $129.80 22196 TASER 7 VR CARTRIDGE, STANDOFF (3.5-DEGREE) 4 $44.10 $176.40 $35.28 MSRP $240.00 $48.00 $12.72 22197 TASER 7 VR CARTRIDGE, CLOSE-QUARTERS (12-DEGREE) 4 $44.10 $176.40 $35.28 MSRP $240.00 $48.00 $12.72 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 17 $32.27 $548.59 $109.72 NASPO $671.67 $134.33 $24.62 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 2 $32.27 $64.54 $12.91 NASPO $79.02 $15.80 $2.90 70112 AXON SIGNAL UNIT 100 $254.26 $25,426.00 $5,085.20 NASPO $25,110.00 $5,022.00 ($63.20) 70117 AXON SIGNAL UNIT, CABLE ASSEMBLY 100 $22.78 $2,278.00 $455.60 NASPO $2,250.00 $450.00 ($5.60) 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 17 $7.68 $130.56 $26.11 NASPO $159.89 $31.98 $5.86 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 2 $7.68 $15.36 $3.07 NASPO $18.81 $3.76 $0.69 71044 BATTERY, SIGNAL SIDEARM, CR2430 SINGLE PACK 260 $0.74 $192.40 $38.48 MSRP $260.00 $52.00 $13.52 71204 FLEET ANT, AIRGAIN, 9-IN-1, 4LTE, 4WIFI, 1GNSS 100 $345.00 $34,500.00 $6,900.00 NASPO $35,910.00 $7,182.00 $282.00 72036 FLEET 3 STANDARD 2 CAMERA KIT 3 $1,972.54 $5,917.62 $1,183.52 NASPO $6,493.50 $1,298.70 $115.18 72036 FLEET 3 STANDARD 2 CAMERA KIT 100 $1,972.54 $197,254.00 $39,450.80 NASPO $216,450.00 $43,290.00 $3,839.20 73202 AXON BODY 3 - NA10 4 $629.10 $2,516.40 $503.28 NASPO $2,516.40 $503.28 $0.00 73202 AXON BODY 3 - NA10 130 $629.10 $81,783.00 $16,356.60 NASPO $81,783.00 $16,356.60 $0.00 74028 WING CLIP MOUNT, AXON RAPIDLOCK 143 $0.00 $0.00 $0.00 NASPO $4,028.31 $805.66 $805.66 74110 FLEET ETHERNET CABLE, CAT6, 25 FT 100 $24.04 $2,404.00 $480.80 NASPO $2,250.00 $450.00 ($30.80) 74200 TASER 7 6-BAY DOCK AND CORE 2 $1,102.61 $2,205.22 $441.04 MSRP $3,000.00 $600.00 $158.96 74210 AXON BODY 3 - 8 BAY DOCK 17 $1,495.00 $25,415.00 $5,083.00 NASPO $22,873.50 $4,574.70 ($508.30) 75015 SIGNAL SIDEARM KIT 130 $183.03 $23,793.90 $4,758.78 NASPO $29,133.00 $5,826.60 $1,067.82 80087 TASER 7 TARGET, CONDUCTIVE, PROFESSIONAL (RUGGEDIZED) 2 $110.26 $220.52 $44.10 MSRP $300.00 $60.00 $15.90 80090 TARGET FRAME, PROFESSIONAL, 27.5 IN. X 75 IN., TASER 7 2 $55.13 $110.26 $22.05 MSRP $150.00 $30.00 $7.95 $728,863.08 $145,772.62 $1,001,918.80 $200,383.76 $54,611.14 * Early termination fees (MSRP/NASPO) will be paid upon termination for remaining years not under contract when City chooses to keep equipment. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 29 of 60 Exhibit B – Schedule of Deliverables AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 30 of 60 AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 31 of 60 Exhibit C – Statement of Work between Axon Enterprise and Agency Introduction This Statement of Work (“SOW”) has been made and entered into by and between Axon Enterprise, Inc. (“AXON”), and the City of Renton - WA the (“AGENCY”) for the purchase of the Axon Fleet in-car video solution (“FLEET”) and its supporting information, services and training. (AXON Technical Project Manager/The AXON installer) Purpose and Intent AGENCY states, and AXON understands and agrees, that Agency’s purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON deliverables, which used solely in conjunction with AGENCY’s existing systems and equipment, which AGENCY specifically agrees to purchase or provide pursuant to the terms of this SOW. This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW. Acceptance Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form (“Acceptance Form”). AGENCY will sign the Acceptance Form acknowledging that services have been completed in substa ntial conformance with this SOW and the Agreement. If AGENCY reasonably believes AXON did not complete the professional services in conformance with this SOW, AGENCY will make best effort to notify AXON in writing of the specific reasons within fourteen (14) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re-present the Acceptance Form for signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within fourteen (14) calendar days of the delivery of the Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW. Force Majeure Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party’s reasonable control and not avoidable by diligence. Schedule Change Each party shall notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in-car Solution installation to be performed pursuant of this Statement of Work. Axon Fleet Deliverables Typically, within (30) days of receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY’s primary point of contact via electronic media, controlled documentation, guides, instructions and videos followed by available dates for the initial project review and customer readiness validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only. Security Clearance and Access Upon AGENCY’s request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY’s facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed of and consented to a criminal background investigation by AGENCY for the purposes of AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 32 of 60 being allowed access to AGENCY‘s facilities. AGENCY is responsible for providing AXON with all required instructions and documentation accompanying the security background check’s requirements. Training AXON will provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train-the-trainer style method unless otherwise agreed upon between the AGENCY and AXON. Local Computer AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software, virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables. Network AGENCY is responsible for making certain that any and all network(s) route traffic to appropriate endpoints and AXON is not liable for network breach, data interception, or loss of data due to misconfigured firewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part, by defects in the deliverables. Cradlepoint Router When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint’s NetCloud Manager to the extent necessary to perform Work pursuant of this Statement of Work. New Cradlepoint modems will be installed by AXON with the SIM card that was previously installed in the vehicle’s previous modem. Cradlepoint modems will be labeled with existing or new labels identifying the IP Address and Phone Number assigned to that vehicle’s SIM. Evidence.com AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence.com to the extent necessary to perform Work pursuant of this SOW. VEHICLE INSTALLATION Preparedness On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence. Vehicle(s) will be deemed ‘out of service’ to the extent necessary to perform Work pursuant of this SOW. Existing Mobile Video Camera System Removal On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which will remove from said vehicles all components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY. Major components will be salvaged by the AXON Installer. Wires and cables are considered expendable and will not be salvaged. Any modems that are removed from the vehicle shall have the SIM Card door re-installed after the SIM cards are removed from the modem. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 33 of 60 Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s systems’ operation to identify and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video camera system will be removed by the AXON Installer. In-Car Hardware/Software Delivery and Installation On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each vehicle in accordance with the specifications detailed in the system’s installation manual and its relevant addendum(s). Applicable in-car hardware will be installed and configured as defined and validated by the AGENCY during the pre -deployment discovery process. If a specified vehicle is unavailable on the date and time agreed upon by the parties, AGENCY will provide a similar vehicle for the installation process. Delays due to a vehicle, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer determines that a vehicle is not properly prepared for installation (“Not Fleet Ready”), such as a battery not being properly charged or properly up-fit for in-service, field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the parties. Upon completion of installation and configuration, AXON will systematically test all installed and configured in-car hardware and software to ensure that ALL functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation, configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation. Prior to installing the Axon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s existing systems’ operation to identify, document any existing component or vehicle systems’ failures. Prior to any vehicle up-fitting the AXON Installer will introduce the system’s components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. It is both the responsibility of the AGENCY and the AXON Installer to agree on placement of each component, the antenna(s), integration recording trigger sources and customer preferred power, ground and ignition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type. Agreed placement will be documented by the AXON Installer. AXON welcomes up to 5 persons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used for an installation training demonstration. The second vehicle will be used for an assisted installation training demonstration. The installation training session is customary to any AXON Fleet installation service regardless of who performs the continued Axon Fleet system installations. The customary training session does not ‘certify’ a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet products does not offer an Installer certification program. Any work performed by non-AXON Installer, customer-employed Installer or customer 3rd party Installer is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 34 of 60 Exhibit D – Master Services and Purchasing Agreement between Axon and Agency This Master Services and Purchasing Agreement (“MSPA”) is between the Vendor (“Axon”), and the City (“Agency”). Axon and Agency are each a “Party” and collectively “Parties”. This Agreement governs Agency’s purchase and use of the Axon Devices and Services detailed in the Quote Exhibit A (“Quote”). It is the intent of the Parties that this Agreement act as a master agreement governing all subsequent purchases by Agency for the same Axon products and services in the Quote, and all such subsequent quotes accepted by Agency shall be also incorporated into this Agreement by reference as a Quote (Subsequent purchases under this EXHIBIT D will be an Addendum/Amendment to the Professional Services Agreement for which this is EXHIBIT D. The Parties therefore agree as follows: 1 Definitions. “Axon Cloud Services” means Axon’s web services for Axon Evidence, Axon Records, Axon Dispatch, and interactions between Evidence.com and Axon Devices or Axon client software. Axon Cloud Service excludes third-party applications, hardware warranties, and my.evidence.com. “Axon Device” means all hardware provided by Axon under this Agreement. “Quote” means an offer to sell and is only valid for devices and services on the quote at the specified prices. Any terms within Agency’s purchase order in response to a Quote will be void. Orders are subject to prior credit approval. Changes in the deployment estimated ship date may change charges in the Quote. Shipping dates are estimates only. Axon is not responsible for typographical errors in any offer by Axon, and Axon reserves the right to cancel any orders resulting from such errors. “Services” means all services provided by Axon under this Agreement, including software, Axon Cloud Services, and professional services. 2 Term. This Agreement begins on the Effective Date and continues until all subscriptions hereunder have expired or have been terminated (“Term”). All subscriptions including Axon Evidence, Axon Fleet, Officer Safety Plans, Technology Assurance Plans, and TASER 7 plans begin after shipment of the applicable Axon Device. If Axon ships the Axon Device in the first half of the month, the start date is the 1st of the following month. If Axon ships the Axon Device in the second half of the month, the start date is the 15th of the following month. For purchases solely of Axon Evidence subscriptions, the start date is the Effective Date. Each subscription term ends upon completion of the subscription stated in the Quote (“Subscription Term”). 3 Payment. See Agreement Section 4 B. 4 Taxes. See Agreement Section 4A. 5 Shipping. Axon may make partial shipments and ship Axon Devices from multiple locations. All shipments are FOB shipping point via common carrier. Title and risk of loss pass to Agency upon Agency’s signed receipt of delivery of the product Agency is responsible for any shipping charges AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 35 of 60 in the Quote. 6 Returns. All sales are final. Axon does not allow refunds or exchanges, except warranty returns or as provided by state or federal law. 7 Warranty. 7.1 Hardware Limited Warranty. Axon warrants that Axon-manufactured Devices are free from defects in workmanship and materials for 1 year from the date of Agency’s receipt, except Signal Sidearm, which Axon warrants for 30 months from the date of Agency’s receipt. Axon warrants its Axon-manufactured accessories for 90-days from the date of Agency’s receipt. Used conducted energy weapon (“CEW”) cartridges are deemed to have operated properly. Extended warranties run from the expiration of the 1-year hardware warranty through the extended warranty term. Non-Axon manufactured Devices are not covered by Axon’s warranty. Agency should contact the manufacturer for support of non- Axon manufactured Devices. 7.2 Claims. If Axon receives a valid warranty claim for an Axon manufactured Device during the warranty term, Axon’s sole responsibility is to repair or replace the Device with the same or like Device, at Axon’s option. A replacement Axon Device will be new or like new. Axon will warrant the replacement Axon Device for the longer of (a) the remaining warranty of the original Axon Device or (b) 90-days from the date of repair or replacement. If Agency exchanges a device or part, the replacement item becomes Agency’s property, and the replaced item becomes Axon’s property. Before delivering a Axon Device for service, Agency must upload Axon Device data to Axon Evidence or download it and retain a copy. Axon is not responsible for any loss of software, data, or other information contained in storage media or any part of the Axon Device sent to Axon for s ervice. 7.3 Spare Axon Devices. For qualified purchases, Axon may provide Agency a predetermined number of spare Axon Devices as detailed in the Quote (“Spare Axon Devices”). Spare Axon Devices are intended to replace broken or non-functioning units while Agency submits the broken or non-functioning units, through Axon’s warranty return process. Axon will repair or replace the unit with a replacement Axon Device. Title and risk of loss for all Spare Axon Devices shall pass to Agency in accordance with shipping terms under Section 5. Axon assumes no liability or obligation in the event Agency does not utilize Spare Axon Devices for the intended purpose. 7.4 Limitations. Axon’s warranty excludes damage related to: (a) failure to follow Axon Device use instructions; (b) Axon Devices used with equipment not manufactured or recommended by Axon; (c) abuse, misuse, or intentional damage to Axon Device; (d) force majeure; (e) Axon Devices repaired or modified by persons other than Axon without Axon’s written permission; or (f) Axon Devices with a defaced or removed serial number. 7.4.1 To the extent permitted by law, the above warranties and remedies are exclusive. Axon disclaims all other warranties, remedies, and conditions, whether oral, written, statutory, or implied. If statutory or implied warranties cannot be lawfully disclaimed, then such warranties are limited to the duration of the warranty described above and by the provisions in this Agreement. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 36 of 60 8 Statement of Work. See primary Agreement Section 1. 9 Axon Device Warnings. See Product Warnings section from www.axon.com/legal for the most current Axon Device warnings. 10 Design Changes. Axon may make design changes to any Axon Device or Service without notifying Agency or making the same change to Axon Devices and Services previously purchased by Agency. 11 Bundled Offerings. Some offerings in bundled offerings may not be generally available at the time of Agency’s purchase. Axon will not provide a refund, credit, or additional discount beyond what is in the Quote due to a delay of availability or Agency’s election not to utilize any portion of an Axon bundle. 12 Insurance. See primary Agreement 13 Indemnification. See primary Agreement 14 IP Rights. Axon owns and reserves all right, title, and interest in Axon devices and services and suggestions to Axon, including all related intellectual property rights. Agency will not cause any Axon proprietary rights to be violated. 15 IP Indemnification. Axon will indemnify Agency Indemnitees against all claims, losses, and reasonable expenses from any third-party claim alleging that the use of Axon Devices or Services infringes or misappropriates the third-party’s intellectual property rights. Agency must promptly provide Axon with written notice of such claim, tender to Axon the defense or settlement of such claim at Axon’s expense and cooperate fully with Axon in the defense or settlement of such claim. Axon’s IP indemnification obligations do not apply to claims based on (a) modification of Axon Devices or Services by Agency or a third-party not approved by Axon; (b) use of Axon Devices and Services in combination with hardware or services not approved by Axon; (c) use of Axon Devices and Services other than as permitted in this Agreement; or (d) use of Axon software that is not the most current release provided by Axon. 16 Agency Responsibilities. Agency is responsible for (a) Agency’s use of Axon Devices; (b) breach of this Agreement or violation of applicable law by Agency or an Agency end user; and (c) a dispute between Agency and a third-party over Agency’s use of Axon Devices. 17 Termination. See primary agreement 18 Confidentiality. “Parties agree that this agreement, pricing terms, communications between the Parties etc. are public records under RCW 42.56 the Public Records Act. The Parties agree that information related to Axon’s infrastructure and security vulnerabilities will not be provided without 10 days third party notice to Axon to seek an injunction to prevent or limit disclosure. 19 General. See primary agreement AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 37 of 60 Axon Cloud Services Terms of Use Appendix 1 Definitions. “Agency Content” is data uploaded into, ingested by, or created in Axon Cloud Services within Agency’s tenant, including media or multimedia uploaded into Axon Cloud Services by Agency. Agency Content includes Evidence but excludes Non-Content Data. “Evidence” is media or multimedia uploaded into Axon Evidence as 'evidence' by an Agency. Evidence is a subset of Agency Content. “Non-Content Data” is data, configuration, and usage information about Agency’s Axon Cloud Services tenant, Axon Devices and client software, and users that is transmitted or generated when using Axon Devices. Non-Content Data includes data about users captured during account management and customer support activities. Non-Content Data does not include Agency Content. “Personal Data” means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. 2 Access. Upon Axon granting Agency a subscription to Axon Cloud Services, Agency may access and use Axon Cloud Services to store and manage Agency Content. Agency may not exceed more end users than the Quote specifies. Axon Air requires an Axon Evidence subscription for each drone operator. For Axon Evidence Lite, Agency may access and use Axon Evidence only to store and manage TASER CEW and TASER CAM data (“TASER Data”). Agency may not upload non-TASER Data to Axon Evidence Lite. 3 Agency Owns Agency Content. Agency controls and owns all right, title, and interest in Agency Content. Except as outlined herein, Axon obtains no interest in Agency Content, and Agency Content is not Axon’s business records. Agency is solely responsible for uploading, sharing, managing, and deleting Agency Content. Axon will only have access to Agency Content for the limited purposes set forth herein. Agency agrees to allow Axon access to Agency Content to (a) perform troubleshooting, maintenance, or diagnostic screenings; and (b) enforce this Agreement or policies governing use of the Axon products. 4 Security. Axon will implement commercially reasonable and appropriate measures to secure Agency Content against accidental or unlawful loss, access or disclosure. Axon will maintain a comprehensive information security program to protect Axon Cloud Services and Agency Content including logical, physical access, vulnerability, risk, and configuration management; incident monitoring and response; encryption of uploaded digital evidence; security education; and data protection. Axon agrees to the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum. 5 Agency Responsibilities. Agency is responsible for (a) ensuring Agency owns Agency Content; (b) ensuring no Agency Content or Agency end user’s use of Agency Content or Axon Cloud Services violates this Agreement or applicable laws; and (c) maintaining necessary computer equipment and Internet connections for use of Axon Cloud Services. If Agency becomes aware of any violation of this Agreement by an end user, Agency will immediately terminate that end user’s access to Axon Cloud Services. Agency will also maintain the security of end user names and passwords and security and access by end users to Agency Content. Agency is responsible for ensuring the configuration and utilization of Axon Cloud Services meet applicable Agency regulation and standards. Agency may not sell, transfer, or sublicense access to any other entity or person. Agency shall contact Axon immediately if an unauthorized party may be using Agency’s account or Agency Content, or if account information is lost or stolen. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 38 of 60 To the extent Agency uses the Axon Cloud Services to interact with YouTube®, such use may be governed by the YouTube Terms of Service, available at https://www.youtube.com/static?template=terms. 6 Privacy. Agency’s use of Axon Cloud Services is subject to the Axon Cloud Services Privacy Policy, a current version of which is available at https://www.axon.com/legal/cloud-services-privacy-policy . Agency agrees to allow Axon access to Non-Content Data from Agency to (a) perform troubleshooting, maintenance, or diagnostic screenings; (b) provide, develop, improve, and support current and future Axon products and related services; and (c) enforce this Agreement or policies governing the use of Axon products. 7 Axon Body 3 Wi-Fi Positioning. Axon Body 3 cameras offer a feature to enhance location services where GPS/GNSS signals may not be available, for instance, within buildings or underground. Agency administrators can manage their choice to use this service within the administrative features of Axon Cloud Services. If Agency chooses to use this service, Axon must also enable the usage of the feature for Agency’s Axon Cloud Services tenant. Agency will not see this option with Axon Cloud Services unless Axon has enabled Wi-Fi Positioning for Agency’s Axon Cloud Services tenant. When Wi-Fi Positioning is enabled by both Axon and Agency, Non-Content and Personal Data will be sent to Skyhook Holdings, Inc. (“Skyhook”) to facilitate the Wi-Fi Positioning functionality. Data controlled by Skyhook is outside the scope of the Axon Cloud Services Privacy Policy and is subject to the Skyhook Services Privacy Policy. 8 Storage. For Axon Unlimited Device Storage subscriptions, Agency may store unlimited data in Agency's Axon Evidence account only if data originates from Axon Capture or the applicable Axon Device. Axon may charge Agency additional fees for exceeding purchased storage amounts. Axon may place Agency Content that Agency has not viewed or accessed for 6 months into archival storage. Agency Content in archival storage will not have immediate availability and may take up to 24 hours to access. 9 Location of Storage. Axon may transfer Agency Content to third-party subcontractors for storage. Axon will determine the locations of data centers for storage of Agency Content. For United States agencies, Axon will ensure all Agency Content stored in Axon Cloud Services remains within the United States. Ownership of Agency Content remains with Agency. 10 Suspension. Axon may temporarily suspend Agency’s or any end user’s right to access or use any portion or all of Axon Cloud Services immediately upon notice, if Agency or end user’s use of or registration for Axon Cloud Services may (a) pose a security risk to Axon Cloud Services or any third-party; (b) adversely impact Axon Cloud Services , the systems, or content of any other customer; (c) subject Axon, Axon’s affiliates, or any third-party to liability; or (d) be fraudulent. Agency remains responsible for all fees incurred through suspension. Axon will not delete Agency Content because of suspension, except as specified in this Agreement. 11 Axon Cloud Services Warranty. Axon disclaims any warranties or responsibility for data corruption or errors before Agency uploads data to Axon Cloud Services. 12 Axon Records. Axon Records is the software-as-a-service product that is generally available at the time Agency purchases an OSP 7 bundle. During Agency’s Axon Records Subscription Term, Agency will be entitled to receive Axon’s Update and Upgrade releases on an if-and-when available basis. The Axon Records Subscription Term will end upon the competition of the Axon Records Subscription as documented in the Quote, or if purchased as part of an OSP 7 bundle, upon competition of the OSP 7 Term (“Axon Records Subscription”). An “Update” is a generally available release of Axon Records that Axon makes available from time to time. An “Upgrade” includes (i) new versions of Axon Records that enhance features, functionality and system security, as solely determined by Axon; and/or (ii) new versions of Axon Records that provide additional AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 39 of 60 features or perform additional functions. Upgrades exclude new products that Axon introduces and markets as distinct products or applications. New or additional Axon products and applications, as well as any Axon professional services needed to configure Axon Records, are not included. If Agency purchases Axon Records as part of a bundled offering, the Axon Record subscription begins on the later of the (1) start date of that bundled offering, or (2) date Axon provisions Axon Records to Agency. 13 Axon Cloud Services Restrictions. Agency and Agency end users (including employees, contractors, agents, officers, volunteers, and directors), may not, or may not attempt to: 13.1 copy, modify, tamper with, repair, or create derivative works of any part of Axon Cloud Services; 13.2 reverse engineer, disassemble, or decompile Axon Cloud Services or apply any process to derive any source code included in Axon Cloud Services, or allow others to do the same; 13.3 access or use Axon Cloud Services with the intent to gain unauthorized access, avoid incurring fees or exceeding usage limits or quotas; 13.4 use trade secret information contained in Axon Cloud Services, except as expressly permitted in this Agreement; 13.5 access Axon Cloud Services to build a competitive device or service or copy any features, functions, or graphics of Axon Cloud Services; 13.6 remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon’s or Axon’s licensors on or within Axon Cloud Services; or 13.7 use Axon Cloud Services to store or transmit infringing, libelous, or other unlawful or tortious material; to store or transmit material in violation of third-party privacy rights; or to store or transmit malicious code. 14 After Termination. Axon will not delete Agency Content for 120-days following termination. There will be no functionality of Axon Cloud Services during these 90-days other than the ability to retrieve Agency Content. Agency will not incur additional fees if Agency downloads Agency Content from Axon Cloud Services during this time. Axon has no obligation to maintain or provide Agency Content after these 120- days and will thereafter, unless legally prohibited, delete all Agency Content. Upon request, Axon will provide written proof that Axon successfully deleted and fully removed all Agency Content from Axon Cloud Services. 15 Post-Termination Assistance. Axon will provide Agency with the same post-termination data retrieval assistance that Axon generally makes available to all customers at no cost. 16 U.S. Government Rights. If Agency is a U.S. Federal department or using Axon Cloud Services on behalf of a U.S. Federal department, Axon Cloud Services is provided as a “commercial item,” “commercial computer software,” “commercial computer software documentation,” and “technical data”, as defined in the Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement. If Agency is using Axon Cloud Services on behalf of the U.S. Government and these terms fail to meet the U.S. Government’s needs or are inconsistent in any respect with federal law, Agency will immediately discontinue use of Axon Cloud Services. 17 Survival. Upon any termination of this Agreement, the following sections in this Appendix will survive: Agency Owns Agency Content, Storage, Axon Cloud Services Warranty, and Axon Cloud Services Restrictions. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 40 of 60 Professional Services Appendix 1 Utilization of Services. Agency must use professional services as outlined in the Quote and this Appendix within 12 months of the Effective Date. 2 Body-Worn Camera Full Service (BWC Full Service). BWC Full Service includes advance remote project planning and configuration support and up to 4 consecutive days of on-site service and a professional services manager to work with Agency to assess Agency’s deployment and determine which on-site services are appropriate. If Agency requires more than 4 consecutive on-site days, Agency must purchase additional days. BWC Full Service options include: System set up and configuration • Instructor-led setup of Axon View on smartphones (if applicable) • Configure categories and custom roles based on Agency need • Register cameras to Agency domain • Troubleshoot IT issues with Axon Evidence and Axon Dock (“Dock”) access • One on-site session included Dock configuration • Work with Agency to decide the ideal location of Docks and set configurations on Dock • Authenticate Dock with Axon Evidence using admin credentials from Agency • On-site assistance, not to include physical mounting of docks Best practice implementation planning session • Provide considerations for the establishment of video policy and system operations best practices based on Axon’s observations with other agencies • Discuss the importance of entering metadata in the field for organization purposes and other best practice for digital data management • Provide referrals of other agencies using the Axon camera devices and Axon Evidence • Recommend rollout plan based on review of shift schedules System Admin and troubleshooting training sessions Step-by-step explanation and assistance for Agency’s configuration of security, roles & permissions, categories & retention, and other specific settings for Axon Evidence Axon instructor training (Train the Trainer) Training for Agency’s in-house instructors who can support Agency’s Axon camera and Axon Evidence training needs after Axon has fulfilled its contractual on-site obligations Evidence sharing training Tailored workflow instruction for Investigative Units on sharing Cases and Evidence with local prosecuting agencies End user go-live training and support sessions • Assistance with device set up and configuration • Training on device use, Axon Evidence, and Evidence Sync Implementation document packet Axon Evidence administrator guides, camera implementation guides, network setup guide, sample policies, and categories & roles guide Post go-live review 3 CEW Services Packages. CEW Services Packages are detailed below: System set up and configuration • Configure Axon Evidence categories & custom roles based on Agency need. • Troubleshoot IT issues with Axon Evidence. • Register users and assign roles in Axon Evidence. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 41 of 60 • For the CEW Full Service Package: On-site assistance included • For the CEW Starter Package: Virtual assistance included Dedicated Project Manager Assignment of specific Axon representative for all aspects of planning the rollout (Project Manager). Ideally, Project Manager will be assigned to Agency 4–6 weeks before rollout Best practice implementation planning session to include: • Provide considerations for the establishment of CEW policy and system operations best practices based on Axon’s observations with other agencies • Discuss the importance of entering metadata and best practices for digital data management • Provide referrals to other agencies using TASER CEWs and Axon Evidence • For the CEW Full Service Package: On-site assistance included • For the CEW Starter Package: Virtual assistance included System Admin and troubleshooting training sessions On-site sessions providing a step-by-step explanation and assistance for Agency’s configuration of security, roles & permissions, categories & retention, and other specific settings for Axon Evidence Axon Evidence Instructor training • Provide training on the Axon Evidence to educate instructors who can support Agency’s subsequent Axon Evidence training needs. • For the CEW Full Service Package: Training for up to 3 individuals at Agency • For the CEW Starter Package: Training for up to 1 individual at Agency TASER CEW inspection and device assignment Axon’s on-site professional services team will perform functions check on all new TASER CEW Smart weapons and assign them to a user on Axon Evidence. Post go-live review For the CEW Full Service Package: On-site assistance included. For the CEW Starter Package: Virtual assistance included. 4 Smart Weapon Transition Service. The Smart Weapon Transition Service includes: Archival of CEW Firing Logs Axon’s on-site professional services team will upload CEW firing logs to Axon Evidence from all TASER CEW Smart Weapons that Agency is replacing with newer Smart Weapon models. Return of Old Weapons Axon’s on-site professional service team will ship all old weapons back to Axon’s headquarters. Axon will provide Agency with a Certificate of Destruction *Note: CEW Full Service packages for TASER 7 include Smart Weapon Transition Service instead of 1-Day Device Specific Instructor Course. 5 Signal Sidearm Installation Service. If Agency purchases Signal Sidearm Installation Service, Axon will provide one day of on-site Services and one professional services manager and will cover the installation of up 100 Signal Sidearm devices per package purchased. Agency is responsible for providing an appropriate work area and ensuring all holsters that will have Signal Sidearm installed onto them are available on the agreed-upon installation date(s). Installation includes: Removal of existing connection screws that affix a holster to a holster mount Proper placement of the Signal Sidearm Mounting Plate between the holster and the mount Reattachment of the holster to the mount using appropriate screws Functional testing of Signal Sidearm device 6 Out of Scope Services. Axon is only responsible to perform the professional services described in this AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 42 of 60 Agreement. Any additional professional services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in the charges or schedule. 7 Delivery of Services. Axon personnel will work Monday through Friday, 8:30 a.m. to 5:30 p.m. PDT, except holidays. Axon will perform all on-site tasks over a consecutive timeframe. Axon will not charge Agency travel time by Axon personnel to Agency premises as work hours. 8 Access Computer Systems to Perform Services. Agency authorizes Axon monitored access to relevant Agency computers and networks, solely for performing the Services. Axon will work to identify as soon as reasonably practicable resources and information Axon expects to use and will provide an initial itemized list to Agency. Agency is responsible for and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all data, materials, and information supplied by Agency. 9 Site Preparation. Axon will provide a hardcopy or digital copy of current user documentation for the Axon Devices (“User Documentation”). User Documentation will include all required environmental specifications for the professional Services and Axon Devices to operate per the Axon Device User Documentation. Before installation of Axon Devices (whether performed by Agency or Axon), Agency must prepare the location(s) where Axon Devices are to be installed (“Installation Site”) per the environmental specifications in the Axon Device User Documentation. Following installation, Agency must maintain the Installation Site per the environmental specifications. If Axon modifies Axon Device User Documentation for any Axon Devices under this Agreement, Axon will provide the update to Agency when Axon generally releases it 10 Acceptance. When Axon completes professional Services, Axon will present an acceptance form (“Acceptance Form”) to Agency. Agency will sign the Acceptance Form acknowledging completion. If Agency reasonably believes Axon did not complete the professional Services in substantial conformance with this Agreement, Agency must notify Axon in writing of the specific reasons for rejection within fourteen (14) calendar days from delivery of the Acceptance Form. Axon will address the issues and re-present the Acceptance Form for signature. Agency will make best efforts to sign Acceptance Form or written notification of reasons for rejection within fourteen (14) calendar days of delivery of the Acceptance Form, Axon will deem Agency to have accepted the professional Services. 11 Agency Network. For work performed by Axon transiting or making use of Agency’s network, Agency is solely responsible for maintenance and functionality of the network. In no event will Axon be liable for loss, damage, or corruption of Agency’s network from any cause, except damages caused by Axon’s negligence. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 43 of 60 Technology Assurance Plan Appendix If Technology Assurance Plan (“TAP”) or a bundle including TAP is on the Quote, this appendix applies. 1 TAP Warranty. The TAP warranty is an extended warranty that starts at the end of the 1-year Hardware Limited Warranty. 2 Officer Safety Plan. If Agency purchases an Officer Safety Plan (“OSP”), Agency will receive the deliverables detailed in the Quote. Agency must accept delivery of the TASER CEW and accessories as soon as available from Axon. 3 OSP 7 Term. OSP 7 begins after Axon ships the Axon Body 3 or TASER 7 hardware to Agency. If Axon ships in the first half of the month, OSP 7 starts the 1st of the following month. If Axon ships in the second half of the month, OSP 7 starts the 15th of the following month (“OSP 7 Term”). 4 TAP BWC Upgrade. If Agency has no outstanding payment obligations and purchased TAP, Axon will provide Agency a new Axon body-worn camera (“BWC Upgrade”) as scheduled in the Quote. If Agency purchased TAP Axon will provide a BWC Upgrade that is the same or like Axon Device, at Axon’s option. Axon makes no guarantee the BWC Upgrade will utilize the same accessories or Axon Dock. 5 TAP Dock Upgrade. If Agency has no outstanding payment obligations and purchased TAP, Axon will provide Agency a new Axon Dock as scheduled in the Quote (“Dock Upgrade”). Accessories associated with any Dock Upgrades are subject to change at Axon discretion. Dock Upgrades will only include a new Axon Dock bay configuration unless a new Axon Dock core is required for BWC compatibility. If Agency originally purchased a single-bay Axon Dock, the Dock Upgrade will be a single-bay Axon Dock model that is the same or like Axon Device, at Axon’s option. If Agency originally purchased a multi-bay Axon Dock, the Dock Upgrade will be a multi-bay Axon Dock that is the same or like Axon Device, at Axon’s option. 6 Upgrade Delay. Axon may ship the BWC and Dock Upgrades as scheduled in the Quote without prior confirmation from Agency unless the Parties agree in writing otherwise at least 90 days in advance. Axon may ship the final BWC and Dock Upgrade as scheduled in the Quote 60 days before the end of the Subscription Term without prior confirmation from Agency. 7 Upgrade Change. If Agency wants to change Axon Device models for the offered BWC or Dock Upgrade, Agency must pay the price difference between the MSRP for the offered BWC or Dock Upgrade and the MSRP for the model desired. If the model Agency desires has an MSRP less than the MSRP of the offered BWC Upgrade or Dock Upgrade, Axon will not provide a refund. The MSRP is the MSRP in effect at the time of the upgrade. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 44 of 60 8 Return of Original Axon Device. Within 30 days of receiving a BWC or Dock Upgrade, Agency must return the original Axon Devices to Axon or destroy the Axon Devices and provide a certificate of destruction to Axon including serial numbers for the destroyed Axon Devices. If Agency does not return or destroy the Axon Devices, Axon will deactivate the serial numbers for the Axon Devices received by Agency. 9 Termination. If Agency’s payment for TAP, OSP, or Axon Evidence is more than 60 days past due, Axon may terminate TAP or OSP. Once TAP or OSP terminates for any reason: 9.1 TAP and OSP coverage terminate as of the date of termination and no refunds will be given. 9.2 Axon will not and has no obligation to provide the Upgrade Models. 9.3 Agency must make any missed payments due to the termination before Agency may purchase any future TAP or OSP. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 45 of 60 TASER 7 Appendix This TASER 7 Appendix applies to Agency’s TASER 7, OSP 7, or OSP 7 Plus purchase from Axon. 1 Duty Cartridge Replenishment Plan. If the Quote includes “Duty Cartridge Replenishment Plan”, Agency must purchase the plan for each CEW user. A CEW user includes officers that use a CEW in the line of duty and those that only use a CEW for training. Agency may not resell cartridges received. Axon will only replace cartridges used in the line of duty. 2 Training. If the Quote includes a training voucher, Agency must use the voucher within 1 year of issuance, or the voucher will be void. Axon will issue Agency a voucher annually beginning on the start of the TASER Subscription Term. The voucher has no cash value. Agency cannot exchange it for another device or service. Unless stated in the Quote, the voucher does not include travel expenses and will be Agency’s responsibility. If the Quote includes Axon Online Training or Virtual Reality Content Empathy Development for Autism/Schizophrenia (collectively, “Training Content”), Agency may access Training Content. Axon will deliver all Training Content electronically. 3 Extended Warranty. If the Quote includes an extended warranty, the extended warranty coverage period warranty will be for a 5-year term, which includes the hardware manufacturer’s warranty plus the 4-year extended term. 4 Trade-in. If the Quote contains a discount on CEW-related line items, including items related to OSP, then that discount may only be applied as a trade-in credit, and Agency must return used hardware and accessories associated with the discount (“Trade-In Units”) to Axon. Agency must ship batteries via ground shipping. Axon will pay shipping costs of the return. If Axon does not receive Trade-In Units within the timeframe below, Axon will invoice Agency the value of the trade-in credit. Agency may not destroy Trade- In Units and receive a trade-in credit. Agency Size Days to Return from Start Date of TASER 7 Subscription Less than 100 officers 30 days 100 to 499 officers 180 days 500+ officers 180 days 5 TASER 7 Subscription Term. The TASER 7 Subscription Term for a standalone TASER 7 purchase begins on shipment of the TASER 7 hardware. The TASER 7 Subscription Term for OSP 7 begins on the OSP 7 Start date. 6 Access Rights. Upon Axon granting Agency a TASER 7 Axon Evidence subscription, Agency may access and use Axon Evidence for the storage and management of data from TASER 7 CEW devices during the TASER 7 Subscription Term. Agency may not upload any non-TASER 7 data or any other files to Axon Evidence. Agency may not exceed the number of end users than the Quote specifies. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 46 of 60 7 Privacy. Axon will not disclose Agency Content or any information about Agency except as compelled by a court or administrative body or required by any law or regulation. Axon will give notice if any disclosure request is received for Agency Content, so Agency may file an objection with the court or administrative body. 8 Termination. If payment for TASER 7 is more than 60 days past due, Axon may terminate Agency’s TASER 7 plan by notifying Agency. Upon termination for any reason, then as of the date of termination: 8.1 TASER 7 extended warranties and access to Training Content will terminate. No refunds will be given. 8.2 Axon will invoice Agency the remaining MSRP for TASER 7 products received before termination. If terminating for non-appropriations, Axon will not invoice Agency if Agency returns the CEW, rechargeable battery, holster, dock, core, training suits, and unused cartridges to Axon within 60 days of the date of termination. 8.3 Agency will be responsible for payment of any missed payments due to the termination before being allowed to purchase any future TASER 7 plan. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 47 of 60 Axon Auto-Tagging Appendix 1 Scope. Axon Auto-Tagging consists of the development of a module to allow Axon Evidence to interact with Agency’s Computer-Aided Dispatch (“CAD”) or Records Management Systems (“RMS”). This allows end users to auto-populate Axon video meta-data with a case ID, category, and location-based on data maintained in Agency’s CAD or RMS. 2 Support. For thirty (30) days after completing Auto-Tagging Services, Axon will provide up to 5 hours of remote support at no additional charge. Axon will provide free support due to a change in Axon Evidence, as long as Agency maintains an Axon Evidence and Auto-Tagging subscription. Axon will not provide support if a change is required because Agency changes its CAD or RMS. 3 Changes. Axon is only responsible to perform the Services in this Agreement. Any additional Services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in fees or schedule. 4 Agency Responsibilities. Axon’s performance of Auto-Tagging Services requires Agency to: 4.1 Make available relevant systems, including Agency’s current CAD or RMS, for assessment by Axon (including remote access if possible); 4.2 Make required modifications, upgrades or alterations to Agency’s hardware, facilities, systems and networks related to Axon’s performance of Auto-Tagging Services; 4.3 Provide monitored access to the premises where Axon is performing Auto-Tagging Services, subject to Agency safety and security restrictions, and allow Axon to enter and exit the premises with laptops and materials needed to perform Auto-Tagging Services; 4.4 Provide all infrastructure and software information (TCP/IP addresses, node names, network configuration) necessary for Axon to provide Auto-Tagging Services; 4.5 Promptly install and implement any software updates provided by Axon; 4.6 Ensure that all appropriate data backups are performed; 4.7 Provide assistance, participation, and approvals in testing Auto-Tagging Services; 4.8 Provide Axon with remote access to Agency’s Axon Evidence account when required; 4.9 Notify Axon of any network or machine maintenance that may impact the performance of the module at Agency; and 4.10 Ensure reasonable availability of knowledgeable staff and personnel to provide timely, accurate, complete, and up-to-date documentation and information to Axon. 5 Access to Systems. Agency authorizes Axon monitored access to Agency’s relevant computers, network systems, and CAD or RMS solely for performing Auto-Tagging Services. Axon will work diligently to identify as soon as reasonably practicable resources and information Axon expects to use and will provide an initial list to Agency. Agency is responsible for and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all data, materials, and information supplied by Agency. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 48 of 60 Axon Fleet Appendix 1 Agency Responsibilities. Agency must ensure its infrastructure and vehicles adhere to the minimum requirements to operate Axon Fleet 2 or Axon Fleet 3 (collectively, “Axon Fleet”) as established by Axon during the qualifier call and on-site assessment at Agency and in any technical qualifying questions. If Agency’s representations are inaccurate, the Quote is subject to change. 2 Cradlepoint. If Agency purchases Cradlepoint Enterprise Cloud Manager, Agency will comply with Cradlepoint’s end user license agreement. The term of the Cradlepoint license may differ from the Axon Evidence Subscription. If Agency requires Cradlepoint support, Agency will contact Cradlepoint directly. 3 Third-party Installer. Axon will not be liable for the failure of Axon Fleet hardware to operate per specifications if such failure results from installation not performed by, or as directed by Axon. 4 Wireless Offload Server. 4.1 License Grant. Axon grants Agency a non-exclusive, royalty-free, worldwide, perpetual license to use Wireless Offload Server (“WOS”). “Use” means storing, loading, installing, or executing WOS solely for data communication with Axon Devices for the number of licenses purchased. The WOS term begins upon the start of the Axon Evidence Subscription. 4.2 Restrictions. Agency may not: (a) modify, alter, tamper with, repair, or create derivative works of WOS; (b) reverse engineer, disassemble, or decompile WOS, apply any process to derive the source code of WOS, or allow others to do so; (c) access or use WOS to avoid incurring fees or exceeding usage limits; (d) copy WOS in whole or part; (e) use trade secret information contained in WOS; (f) resell, rent, loan or sublicense WOS; (g) access WOS to build a competitive device or service or copy any features, functions or graphics of WOS; or (h) remove, alter or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon or Axon’s licensors on or within WOS. 4.3 Updates. If Agency purchases WOS maintenance, Axon will make updates and error corrections to WOS (“WOS Updates”) available electronically via the Internet or media as determined by Axon. Agency is responsible for establishing and maintaining adequate Internet access to receive WOS Updates and maintaining computer equipment necessary for use of WOS. The Quote will detail the maintenance term. 4.4 WOS Support. Upon request by Axon, Agency will provide Axon with monitored access to Agency’s store and forward servers solely for troubleshooting and maintenance. 5 Axon Vehicle Software. 5.1 License Grant. Axon grants Agency a non-exclusive, royalty-free, worldwide, perpetual license to use ViewXL or Dashboard (collectively, “Axon Vehicle Software”.) “Use” means storing, loading, installing, or executing Axon Vehicle Software solely for data communication with Axon Devices. The Axon Vehicle Software term begins upon the start of the Axon Evidence Subscription. 5.2 Restrictions. Agency may not: (a) modify, alter, tamper with, repair, or create derivative works of Axon Vehicle Software; (b) reverse engineer, disassemble, or decompile Axon Vehicle Software, apply any process to derive the source code of Axon Vehicle Software, or allow others to do so; (c) access or use Axon Vehicle Software to avoid incurring fees or exceeding usage limits; (d) copy Axon Vehicle Software in whole or part; (e) use trade secret information contained in Axon Vehicle Software; (f) resell, rent, loan or sublicense Axon Vehicle Software; (g) access Axon Vehicle Software to build a competitive device or service or copy any features, functions or graphics of Axon Vehicle Software; or (h) remove, alter or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon or Axon’s licensors on or within Axon Vehicle Software. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 49 of 60 6 Axon Fleet Upgrade. If Agency has no outstanding payment obligations and has purchased the “Fleet Technology Assurance Plan” (Fleet TAP), Axon will provide Agency with the same or like model of Fleet hardware (“Fleet Upgrade”) as schedule on the Quote. If Agency would like to change models for the Axon Fleet Upgrade, Agency must pay the difference between the MSRP for the offered Axon Fleet Upgrade and the MSRP for the model desired. The MSRP is the MSRP in effect at the time of the upgrade. Agency is responsible for the removal of previously installed hardware and installation of the Axon Fleet Upgrade. Within 30 days of receiving the Axon Fleet Upgrade, Agency must return the original Axon Devices to Axon or destroy the Axon Devices and provide a certificate of destruction to Axon, including serial numbers of the destroyed Axon Devices. If Agency does not destroy or return the Axon Devices to Axon, Axon will deactivate the serial numbers for the Axon Devices received by Agency. 7 Privacy. Axon will not disclose Agency Content or any information about Agency except as compelled by a court or administrative body or required by any law or regulation. Axon will give notice if any disclosure request is received for Agency Content, so Agency may file an objection with the court or administrative body. 8 Axon Fleet Termination. Axon may terminate Agency’s Fleet subscription for non-payment – after the City’s sixty (60) day cure period. Upon any termination of Agency’s Fleet subscription: 8.1 Axon Fleet subscription coverage terminates, and no refunds will be given. 8.2 Axon will not and has no obligation to provide the Axon Fleet Upgrade. 8.3 Agency will be responsible for payment of any missed payments due to the termination before being allowed to purchase any future Fleet TAP. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 50 of 60 Axon Respond Appendix This Axon Respond Appendix applies to both Axon Respond and Axon Respond Plus. 1 Axon Respond Subscription Term. If Agency purchases Axon Respond as part of a bundled offering, the Axon Respond subscription begins on the later of the (1) start date of that bundled offering, or (2) date Axon provisions Axon Respond to Agency. If Agency purchases Axon Respond as a standalone, the Axon Respond subscription begins the later of the (1) date Axon provisions Axon Respond to Agency, or (2) first day of the month following the Effective Date. The Axon Respond subscription term will end upon the completion of the Axon Evidence Subscription associated with Axon Respond. 2 Scope of Axon Respond. The scope of Axon Respond is to assist Agency with real-time situational awareness during critical incidents to improve officer safety, effectiveness, and awareness. In the event Agency uses Axon Respond outside this scope, Axon may initiate good-faith discussions with Agency on upgrading Agency’s Axon Respond to better meet Agency’s needs. 3 Axon Body 3 LTE Requirements. Axon Respond is only available and usable with an LTE enabled body- worn camera. Axon is not liable if Agency utilizes the LTE device outside of the coverage area or if the LTE carrier is unavailable. LTE coverage is only available in the United States, including any U.S. territories. Axon may utilize a carrier of Axon’s choice to provide LTE service. Axon may change LTE carriers during the Term without Agency’s consent. 4 Axon Fleet 3 LTE Requirements. Axon Respond is only available and usable with a Fleet 3 system configured with LTE modem and service. Agency is responsible for providing LTE service for the modem. Coverage and availability of LTE service is subject to Agency’s LTE carrier. 5 Axon Respond Service Limitations. Agency acknowledges that LTE service is made available only within the operating range of the networks. Service may be temporarily refused, interrupted, or limited because of: (a) facilities limitations; (b) transmission limitations caused by atmospheric, terrain, other natural or artificial conditions adversely affecting transmission, weak batteries, system overcapacity, movement outside a service area or gaps in coverage in a service area and other causes reasonably outside of the carrier’s control such as intentional or negligent acts of third parties that damage or impair the network or disrupt service; or (c) equipment modifications, upgrades, relocations, repairs, and other similar activities necessary for the proper or improved operation of service. With regard to Axon Body 3, Partner networks are made available as-is and the carrier makes no warranties or representations as to the availability or quality of roaming service provided by carrier partners, and the carrier will not be liable in any capacity for any errors, outages, or failures of carrier partner networks. Agency expressly understands and agrees that it has no contractual relationship whatsoever with the underlying wireless service provider or its affiliates or contractors and Agency is not a third-party beneficiary of any agreement between Axon and the underlying carrier. 6 Termination. Upon termination of this Agreement, or if Agency stops paying for Axon Respond or bundles that include Axon Respond, Axon will end Aware services, including any Axon-provided LTE service. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 51 of 60 Add-on Services Appendix This Appendix applies to Axon Citizen for Communities, Axon Redaction Assistant, and Axon Performance. 1 Subscription Term. If Agency purchases Axon Citizen for Communities, Axon Redaction Assistant, or Axon Performance as part of OSP 7, the subscription begins on the later of the (1) start date of the OSP 7 Term, or (2) date Axon provisions Axon Citizen for Communities, Axon Redaction Assistant, or Axon Performance to Agency. If Agency purchases Axon Citizen for Communities, Axon Redaction Assistant, or Axon Performance as a standalone, the subscription begins the later of the (1) date Axon provisions Axon Citizen for Communities, Axon Redaction Assistant, or Axon Performance to Agency, or (2) first day of the month following the Effective Date. The subscription term will end upon the completion of the Axon Evidence Subscription associated with the add-on. 2 Axon Citizen Storage. For Axon Citizen, Agency may store an unlimited amount of data submitted through the public portal (“Portal Content”), within Agency’s Axon Evidence instance. The post-termination provisions outlined in the Axon Cloud Services Terms of Use Appendix also apply to Portal Content. 3 Performance Auto-Tagging Data. In order to provide some features of Axon Performance to Agency, Axon will need to store call for service data from Agency’s CAD or RMS. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 52 of 60 Axon Auto-Transcribe Appendix This Appendix applies to Axon Auto-Transcribe. 1) Subscription Term. If Agency purchases Axon Auto-Transcribe as part of a bundle or Axon Cloud Services subscription, the subscription begins on the later of the (1) start date of the bundle or Axon Cloud Services license term, or (2) date Axon provisions Axon Auto-Transcribe to Agency. If Agency purchases Axon Auto-Transcribe minutes as a standalone, the subscription begins on the date Axon provisions Axon Auto-Transcribe to Agency. Axon Auto-Transcribe minutes expire one year after being provisioned to Agency by Axon. If Agency cancels Auto-Transcribe services, any amounts owed by the Parties will be based on the amount of time passed under the annual subscription, rather than on the number of minutes used, regardless of usage. 2) Auto-Transcribe A-La-Carte Minutes. Upon Axon granting Agency a set number of minutes, Agency may utilize Axon Auto-Transcribe, subject to the number of minutes allowed on the Quote. Agency will not have the ability to roll over unused minutes to future Auto-Transcribe terms. Axon may charge Agency additional fees for exceeding the number of purchased minutes. 3) Axon Auto-Transcribe On-Demand. Upon Axon granting Agency an On-Demand subscription to Axon Auto-Transcribe, Agency may utilize Axon Auto-Transcribe with no limit on the number of minutes. The scope of Axon Auto-Transcribe On-Demand is to assist Agency with reviewing and transcribing individual evidence items. In the event Agency uses Axon Auto-Transcribe On-Demand outside this scope, Axon may initiate good-faith discussions with Agency on upgrading Agency’s Axon Auto-Transcribe On- Demand to better meet Agency’s needs. 4) Warranty. Axon does not warrant the accuracy of Axon Auto-Transcribe. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 53 of 60 Axon Virtual Reality Content Terms of Use Appendix 1 Term. The Quote will detail the duration of the Virtual Reality Content license. 2 Headsets. Agency may purchase additional virtual reality headsets from Axon. In the event Agency decides to purchase additional virtual reality headsets for use with Axon’s Virtual Reality Content, Agency must purchase those headsets from Axon. 3 License Restrictions. All licenses will immediately terminate if Agency does not comply with any term of this Agreement. If Agency utilizes more users than stated in this Agreement, Agency must purchase additional Virtual Reality Content licenses from Axon. Agency may not use Virtual Reality Content for any purpose other than as expressly permitted by this Agreement. Agency may not: 3.1 modify, tamper with, repair, or otherwise create derivative works of Virtual Reality Content; 3.2 reverse engineer, disassemble, or decompile Virtual Reality Content or apply any process to derive the source code of Virtual Reality Content, or allow others to do the same; 3.3 copy Virtual Reality Content in whole or part, except as expressly permitted in this Agreement; 3.4 use trade secret information contained in Virtual Reality Content; 3.5 resell, rent, loan or sublicense Virtual Reality Content; 3.6 access Virtual Reality Content to build a competitive device or service or copy any features, functions, or graphics of Virtual Reality Content; or 3.7 remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon or Axon’s licensors on or within Virtual Reality Content or any copies of Virtual Reality Content. 4 Termination. Axon may terminate Agency’s Virtual Reality license immediately for Agency’s failure to comply with any of the terms in this Appendix. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 54 of 60 Exhibit E – Axon Evidence Prosecutor Services Agreement This Axon Evidence Prosecutor Services Agreement (“Agreement”) is between the Vendor (“Axon”), and the City (“Prosecutor”). Axon and Prosecutor are each a “Party” and collectively “Parties”. This Agreement governs Prosecutor’s use of the Evidence.com Prosecutor Program and optional purchased features. The Parties therefore agree as follows: 1 Term. The Axon Evidence Prosecutor subscription will begin on the Effective Date and will remain in full force and effect until terminated by either Party (“Term”). 2 Definitions. “Axon Evidence” means Axon’s web services for Evidence.com, and interactions between Evidence.com and or Axon client software. This excludes third-party applications or my.evidence.com. “Evidence” is media or multimedia uploaded into Axon Evidence as 'evidence' by Prosecutor. Evidence is a subset of Prosecutor Content. “Non-Content Data” is data, configuration, and usage information about Prosecutor’s Axon Evidence tenant, Axon products and client software, and users that is transmitted or generated when using Axon devices. Non- Content Data includes data about users captured during account management and customer support activities. Non-Content Data does not include Prosecutor Content. “Prosecutor Content” is data uploaded into, ingested by, or created in Axon Evidence within Prosecutor’s tenant. Prosecutor Content includes Evidence but excludes Non-Content Data. 3 Access. Upon Axon granting Prosecutor an Axon Evidence subscription, Prosecutor may access and use Axon Evidence to store and manage Prosecutor Content. 4 Prosecutor Owns Prosecutor Content. Prosecutor controls and owns all right, title, and interest in Prosecutor Content. Except as outlined herein, Axon obtains no interest in Prosecutor Content, and Prosecutor Content is not Axon’s business records. Prosecutor is solely responsible for uploading, sharing, managing, and deleting Prosecutor Content. Axon will only have access to Prosecutor Content for the limited purposes set forth herein. Prosecutor agrees to allow Axon access to Prosecutor Content to (a) perform troubleshooting, maintenance, or diagnostic screenings; and (b) enforce this Agreement or policies governing use of the Axon products. 5 Security. Axon will implement commercially reasonable and appropriate measures to secure Prosecutor Content against accidental or unlawful loss, access, or disclosure. Axon will maintain a comprehensive information security program including logical, physical access, vulnerability, risk, and configuration management; incident monitoring and response; encryption of uploaded digital evidence; security education; and data protection. Axon agrees to the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum. 6 Privacy. Prosecutor’s use of Axon Cloud Services is subject to the Axon Cloud Services Privacy Policy, a current version of which is available at https://www.axon.com/legal/cloud-services-privacy-policy . Prosecutor agrees to allow Axon access to Non-Content Data from Prosecutor to (a) perform troubleshooting, maintenance, or diagnostic screenings; (b) provide, develop, improve, and support current and future Axon products and related services; and (c) enforce this Agreement or policies governing the use of Axon products. 7 Storage. Prosecutor may store unlimited data in Prosecutor’s Axon Evidence account if the data is shared to Prosecutor through Axon Evidence from a partner agency using Axon Evidence. Prosecutor may purchase ala carte storage for other data. Axon may place Prosecutor Content that Prosecutor has not viewed or accessed for 6 months into archival storage. Prosecutor Content in archival storage will not have immediate AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 55 of 60 availability and may take up to 24 hours to access. 8 Location of Storage. Axon may transfer Prosecutor Content to third party subcontractors for storage. Axon will determine the locations of data centers for storage of Prosecutor Content. For United States agencies, Axon will ensure all Prosecutor Content stored in Axon Evidence remains within the United States. Ownership of Prosecutor Content remains with Prosecutor. 9 Suspension. Axon may temporarily suspend Prosecutor’s or any end user’s right to access or use any portion or all of Axon Evidence immediately upon notice, if: Prosecutor or end user’s use of or registration for Axon Evidence may (a) pose a security risk to Axon Evidence or any third party; (b) adversely impact Axon Evidence, the systems, or content of any other customer; (c) subject Axon, Axon’s affiliates, or any third party to liability; or (d) be fraudulent. 10 Axon Evidence Restrictions. Prosecutor and Prosecutor end users (including employees, contractors, agents, officers, volunteers, and directors), may not, or may not attempt to: 10.1 copy, modify, tamper with, repair, or create derivative works of any part of Axon Evidence; 10.2 reverse engineer, disassemble, or decompile Axon Evidence or apply any process to derive any source code included in Axon Evidence, or allow others to do the same; 10.3 access or use Axon Evidence with the intent to gain unauthorized access, avoid incurring fees or exceeding usage limits or quotas; 10.4 use trade secret information contained in Axon Evidence, except as expressly permitted herein; 10.5 access Axon Evidence to build a competitive product or service or copy any features, functions, or graphics of Axon Evidence; 10.6 remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon’s or Axon’s licensors on or within Axon Evidence; or 10.7 use Axon Evidence to store or transmit infringing, libelous, or other unlawful or tortious material; to store or transmit material in violation of third-party privacy rights; or to store or transmit malicious code. 11 After Termination see primary agreement 12 Payment. See Agreement Section 4 A & B, in the event Prosecutor purchases services from Axon. 13 Insurance. See primary agreement 14 Indemnification. See primary agreement 15 IP Rights. Axon owns and reserves all right, title, and interest in Axon products and services and suggestions to Axon, including all related intellectual property rights. Prosecutor will not cause any Axon proprietary rights to be violated. 16 IP Indemnification. Axon will indemnify Prosecutor Indemnitees against all claims, losses, and reasonable expenses from any third-party claim alleging that the use of Axon Evidence infringes or misappropriates the third party’s intellectual property rights. Prosecutor must promptly provide Axon with written notice of such claim, tender to Axon the defense or settlement of such claim at Axon’s expense and cooperate fully with Axon in the defense or settlement of such claim. Axon’s IP indemnification obligations do not apply to claims based on: (a) modification of Axon Evidence by Prosecutor or a third party not approved by Axon; (b) use of Axon Evidence in combination with hardware or services not approved by Axon; or (c) use of Axon Evidence other than as permitted in this Agreement. 17 Prosecutor Responsibilities. Prosecutor is responsible for (a) a dispute between Prosecutor and a third party over Prosecutor use of Axon Evidence; (b) ensuring Prosecutor owns Prosecutor Content; (c) ensuring no Prosecutor Content or Prosecutor end user’s use of Prosecutor Content or Axon Evidence violates this Agreement or applicable laws; and (d) maintaining necessary computer equipment and Internet connections AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 56 of 60 for use of Axon Evidence. If Prosecutor becomes aware of any violation of this Agreement by an end user, Prosecutor will immediately terminate that end user’s access to Axon Evidence. Prosecutor will maintain the security of end user names and passwords and security and access by end users to Prosecutor Content. Login credentials are for Prosecutor use only. Prosecutor may not sell, transfer, or sublicense access to any other entity or person. Prosecutor shall contact Axon immediately if an unauthorized party may be using Prosecutor’s account or Prosecutor Content, or if account information is lost or stolen. 18 U.S. Government Rights. If Prosecutor is a U.S. Federal department or using Axon Evidence on behalf of U.S. Federal department, Axon Evidence is provided as a “commercial item,” “commercial computer software,” “commercial computer software documentation,” and “technical data”, as defined in the Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement. If Prosecutor is using Axon Evidence on behalf of the U.S. Government and these terms fail to meet the U.S. Government’s needs or are inconsistent in any respect with federal law, Prosecutor will immediately discontinue use of Axon Evidence. 19 Termination. See primary agreement 20 Confidentiality. See Exhibit D Section 18. 21 General. See primary agreement AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 57 of 60 Exhibit F – Service Level Agreement This Service Level Agreement (SLA) is a policy governing the use of the Evidence.com™ Service Offerings (Service Offerings) under the MSPA. 1 Definitions. “Downtime” are periods of time, measured in minutes, in which the Service Offering is Unavailable to the Agency. Downtime does not include Scheduled Downtime and does not include Unavailability of the Service Offering due to limitations described in Exclusions. “Incident” a period of time in which the Agency experiences Downtime. “Maximum Available Minutes” is the total accumulated minutes during a Service Month for the Service Offering. “Monthly Uptime Percentage” is (Maximum Available Minutes - Downtime) / Maximum Available Minutes * 100. “Scheduled Downtime” are periods of time, measured in minutes, in which the Service Offering is unavailable to the Agency and in which the period of time falls within scheduled routine maintenance or planned maintenance timeframes. “Service Month” is a calendar month at Coordinated Universal Time (UTC). “Unavailable” and “Unavailability” is when the Service Offering does not allow for the upload of evidence files, viewing of evidence files or interactive login by an end-user. 2 Service Level Objective. Axon will use commercially reasonable efforts to make the Service Offerings available 99.99% of the time. 3 Guaranteed Service Level and Credits. If Axon fails to make the Service Offering available to the defined Monthly Uptime Percentage availability levels, the Agency may be entitled to Service Credits. Service Credits are awarded as days of Service Offering usage added to the end of the Service Offerings subscription term at no charge to the Agency. Monthly Uptime Percentage Service Credit in Days Less than 99.9% 3 Less than 99.0% 7 4 Requesting Service Credits. In order for Axon to consider a claim for Service Credits, the Agency must submit the claim to Axon’s customer support, including all information necessary for Axon to validate the claim, including but not limited to: (i) a detailed description of the Incident; (ii) information regarding the time and duration of the Incident; (iii) the number and location(s) of affected users (if applicable); and (iv) descriptions of your attempts to resolve the Incident at the time of occurrence. AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 58 of 60 4.1 Axon must receive the claim within one month of the end of the month in which the Incident that is the subject of the claim occurred. For example, if the Incident occurred on February 12th, Axon must receive the claim and all required information by March 31st. 4.2 Axon will evaluate all information reasonably available to Axon and make a good faith determination of whether a Service Credit is owed. Axon will use commercially reasonable efforts to process claims during the subsequent month and within forty five (45) days of receipt. The Agency must be in compliance with all Axon agreements in order to be eligible for a Service Credit. If Axon determines that a Service Credit is owed to the Agency, Axon will apply the Service Credit to the end of the Agency’s Service Offering subscription term. Service Credits may not be exchanged for or converted to monetary amounts. 5 Service Maintenance. Maintenance will take place according to Axon’s prevailing Maintenance Schedule, which may be found at: https://www.axon.com/trust/maintenance. Maintenance periods may periodically result in the Service Offerings being Unavailable to the Agency. Downtime falling within Scheduled Routine or Planned maintenance is Scheduled Downtime and is not eligible for Service Credits Emergency maintenance may have less than a 24-hour notification period. Emergency maintenance may be performed at any time, with or without notice as deemed necessary by Axon. Emergency maintenance falling outside Scheduled Routine or Planned maintenance is eligible for Service Credits 6 Exclusions. The Service Commitment does not apply to any unavailability, suspension or termination of the Service Offerings, or any other Evidence.com performance issues: (a) caused by factors outside of Axon’s reasonable control, including any force majeure event, terrorism, sabotage, virus attacks, or Internet access or related problems beyond the demarcation point of the Service Offerings (including Domain Name Server issues outside Axon’s direct control); (b) that result from any actions or inactions of the Agency or any third party; (c) that result from the Agency’s communication delays, including wrong, bad or missing data, improperly formatted, organized or transmitted data received, or any other data issues related to the communication or data received from or through the Agency; (d) that result from Agency equipment, software or other technology and/or third party equipment, software or other technology (other than third party equipment within Axon’s direct control); (e) that result from any maintenance as provided for pursuant to this SLA; or (f) arising from Axon’s suspension and termination of Agency’s right to use the Service Offerings in accordance with this Agreement AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 59 of 60 Exhibit G – Post Termination Data Migration Use partner APIs (no fee) • Axon will provide all Partner API Documentation to facilitate the task and provide ample time for you to migrate your data at no cost. The Partner API can be used to integrate agency Evidence.com data with other systems including download to an on-premise storage solution. • There are partner APIs available to export information for: o groups o users o cases o evidence o devices o reports o retention categories o custom fields • Detailed documentation can be found here: • The agency can access the developer forum via their MyAxon.com account. The Axon Partner API Reference Manual is available there as a link, and they can query the forum for help if they get stuck. 2. Customer can manually export from Evidence.com (no fee) • this is not recommended because it is a very manual and tedious process • Evidence.com provides the ability to manually download Digital Media Evidence at any time and will be available at no cost to the Agency. All digital evidence stored on the Evidence.com platform is owned by Agency and can be exported at any time. This process can be facilitated in a number of ways including the bulk export feature. If your agency wishes to extract all data stored in the application, data is exported in the format it was recorded (MP4 for Axon captured assets). 3. Contract Axon through channel migration • An Axon Field Engineer will remotely access your network and install a windows client to facilitate the transfer directly from your Evidence.com to local storage on your network. An Axon Engineer (FDE) then executes a SHA-256 hash of the comprehensive data set which is later verified upon completing the migration to the desired location. This data is structured such that it can then be parsed and ingested into another system. • Depending on your agency’s needs, this service can be run in a single bulk export or it can be filtered and run multiple times to export in phases, for example exporting evidence a year at a time. This will be scoped with the customer prior to initiating the service and will be priced at a daily rate for field engineering service. • Each run of the service will generate: o Selected evidence files in its original format o Evidence.com maintains the original file uploaded AGENDA ITEM #6. f) AXON – RENTON PROFESSIONAL SERVICE AGREEMENT Page 60 of 60 o Evidence audit logs in .pdf format o Evidence.xml o This is a delimited format detailing all of the asset metadata that can be used to o associate metadata to its exported asset o Evidence Hashes.csv o This is a delimited formation outlining the SHA-256 checksum of each asset to o verify authenticity o Hash Verification.csv o This is a log of the export performed, and validating that hash verification o performed after export is validating the hash checksums before and after export o match • After the export, your agency can review those logs, validate that all requested evidence has been exported from your Evidence.com instance and maintain all logs for your reference. At this time, the agency accepts custody of the data and Axon is no longer responsible for future actions as they relate to chain of custody. AGENDA ITEM #6. f) AB - 2968 City Council Regular Meeting - 18 Oct 2021 SUBJECT/TITLE: Rail Corridor Improvements and Funding Agreement with BNSF Railway Company for Park Avenue North Extension Project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Bob Hanson, Transportation Design Manager EXT.: x7223 FISCAL IMPACT SUMMARY: Funding for this agreement in the amount of $1,300,000 is available from Local Revitalization Fund (LRF) Bonds and contributions from Southport West, LLC, through the Park Avenue North Extension and Private Road Agreement, executed December 12, 2018. There is sufficient funding in the project budget to cover the agreement. SUMMARY OF ACTION: This agreement provides safety mitigation required for the addition of a proposed at -grade crossing for the Park Avenue N Extension Project. More specifically it is a portion of the cost to cure for the permanent easement for the crossing of the BNSF railroad at Park Avenue N. Currently, as many as 30 railroad cars are attached to every train destined for the Boeing plant. These cars are stored on a siding between N Eighth Street and Lake Washington Boulevard N. This Agreement is for reconstruction of a rai lroad siding in the vicinity of the Black River to provide space for railroad car storage, eliminating the need to run the additional cars through the City with every train. This will decrease the size of the trains running through downtown, reduce traffic delays, and lower the potential for automobile/train collisions. EXHIBITS: A. Rail Corridor Improvements and Funding Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Rail Corridor Improvements and Funding Agreement w ith BNSF Railway Company for the Park Avenue North Extension Project in the amount of $1,300,000. AGENDA ITEM #6. g) 1 RAIL CORRIDOR IMPROVEMENTS AND FUNDING AGREEMENT Renton Rail Corridor Project LS 405 & 410 Seattle Subdivision Spur This Agreement (“Agreement”), is executed to be effective as of ___________________, 2021 (“Effective Date”), by and between BNSF RAILWAY COMPANY, a Delaware corporation ("BNSF"), and the City of Renton (“City”), a political subdivision of the State of Washington (collectively with BNSF, the “Parties”). RECITALS: WHEREAS, BNSF owns and operates a line of railroad in and through the City of Renton, State of Washington: WHEREAS, in the interest of aiding vehicular travel and public safety, the City desires to construct a new public at-grade crossing (“Crossing”), located at BNSF Line Segment 405 and Milepost 3.70, and designated by D.O.T. No. 979302J (“Crossing Project”); and WHEREAS, the City also desires that BNSF construct a replacement of the existing railroad bridge located at approximately LS 405 MP 3.86 (“Structure”) so that the City may construct a new pedestrian path (“Trail”) beneath the Structure (together the “Trail Project”); and WHEREAS, in order to accommodate the Crossing Project and Trail Project proposed by the City, BNSF must make certain improvements to its rail corridor, including but not limited to, the rehabilitation of an existing siding track located at Line Segment 410, Milepost 9.90-11.20 along with other improvements as determined in BNSF’s discretion (“Siding Project”), in order to preserve existing rail capacity as a prerequisite to the City’s proposed projects; and WHEREAS, the proposed Siding Project would also provide other benefits to the City, including relocation of a primary location for the storage of railcars for BNSF’s operations, among others; WHEREAS, the City is willing to provide funding for BNSF’s Siding Project in exchange for the anticipated benefits from such project, including the advancement of the proposed Crossing Project and Trail Project; WHEREAS, in further consideration for the City’s provision of funding toward the Siding Project as well as the public safety benefits resulting from the proposed Trail Project, AGENDA ITEM #6. g) 2 BNSF is willing to waive its requirement for the closure of existing grade crossings for consideration of the Crossing Project; WHEREAS, BNSF is willing to proceed with the Siding Project, Crossing Project, and Trail Project, subject to the terms and conditions provided in this Agreement; NOW, THEREFORE, in consideration of the mutual covenants and agreements of the Parties contained herein, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the following Terms: AGREEMENT: I. FUNDING. City agrees to and hereby shall pay to BNSF a lump-sum payment in the amount of One Million Three Hundred Thousand and No/100 Dollars ($1,300,000.00) (“Payment”) as and for City’s contribution to BNSF’s costs and expenses for the Siding Project. The Payment represents the current estimated cost of the Siding Project and may be used by BNSF for costs and expenses incurred for the design, planning, and construction of the Siding Project, including administrative and operational expenses, provided that, BNSF’s use of the Payment shall not be limited hereby and BNSF shall be permitted to utilize and apply the funds in its discretion. By and through this agreement for a lump-sum contribution, BNSF shall solely bear the risk of any increase in the cost of the Siding Project. City’s Payment shall be due and payable to BNSF within sixty (60) days of receipt from BNSF of this fully executed Agreement. II. BNSF OBLIGATIONS. In exchange for the promises of City provided herein, and following receipt of the Payment from City, BNSF agrees to perform the following: 1. BNSF shall participate in design review and planning with the City pursuant to one or more preliminary engineering agreements for the Crossing Project and Trail Project, at City’s expense; 2. Pending acceptance by BNSF of project design in accordance with BNSF’s Public Projects Manual and Engineering standards, including MUTCD, AREMA, BNSF-UPRR Joint Guidelines for Railroad Grade Separation Projects and other applicable standards, approval of specific project locations acceptable to BNSF, and the acquisition of all necessary property rights and other permitting required by City including all regulatory approvals, BNSF agrees to enter into negotiations for separate construction and maintenance agreements between City and BNSF to permit construction of each of the Crossing Project and Trail Project, provided that the construction of either of AGENDA ITEM #6. g) 3 said projects may commence no earlier than January 1, 2023 unless otherwise agreed to in writing as provided in said construction and maintenance agreements; 3. BNSF shall waive its requirement for City to close two (2) existing grade crossings in order to authorize the Crossing Project, provided that City approves and commences construction of the Trail no later than twelve (12) months following completion of the bridge Structure for the Trail Project. 4. BNSF shall have sole responsibility for and control over the construction of the Siding Project and completion of the same. The Siding Project does not include the design or construction of any elements of the Crossing Project or Trail Project or further accommodations needed to BNSF’s property or operations resulting from the final design or location of such projects. III. CITY OBLIGATIONS. In exchange for the promises of BNSF provided herein, City agrees to the following commitments: 1. City shall tender the Payment described in Article I to BNSF within sixty (60) days of receiving a fully-executed copy of this Agreement from BNSF. 2. City shall enter into one or more preliminary engineering agreements with BNSF to provide for the design review required by BNSF for the proposed Crossing Project and Trail Project, at City’s expense; 3. City’s proposed design submissions shall include specific locations for each of the Crossing Project and Trail Project which shall be subject to review and approval by BNSF prior to final design acceptance; 4. City shall enter into a separate construction and maintenance agreement with BNSF to permit construction of each of the Crossing Project and Trail Project, in substantial conformance with BNSF’s standard form agreements for the respective projects which shall provide, among others, the following terms: a. City will perform all services required to complete the projects including all labor, materials, tools and equipment for the performance of the construction and design of the roadways, approaches, and as to the Trail Project, the Trail. BNSF shall perform any railroad work, including design review, project management, and the provision of railroad flagging. Project costs, including all railroad work including bridge design and construction to be performed by BNSF, to be at City’s sole expense; AGENDA ITEM #6. g) 4 b. City to purchase an easement at fair market value from BNSF for the railroad right of way needed for each project for highway purposes in substantial conformance with BNSF’s standard form easement agreement; c. For the Trail Project, City shall own and assume responsibility for the cost of all maintenance of the Trail and associated improvements; d. For the Crossing Project, City shall own and assume responsibility for the cost of all maintenance of the roadway and approaches, and shall contribute toward the annual maintenance costs of grade crossing warning devices on the basis of applicable AAR units; 5. All project design shall comply with BNSF’s Public Projects Manual and Engineering standards, including MUTCD, AREMA, BNSF-UPRR Joint Guidelines for Railroad Grade Separation Projects and other applicable standards; 6. City is solely responsive for the acquisition of all necessary property rights and other permitting and regulatory approvals including approval of applicable crossing protection from Washington Utilities and Transportation Commission, which shall be obtained prior to the start of construction of either project; 7. The Parties acknowledge that by entering into this Agreement, City is not obligated to proceed with the construction of its proposed projects. If City elects to proceed with the either project, BNSF and City agree to enter into negotiations for a construction and maintenance agreement governing said project and related activities. Nothing in this Agreement shall otherwise obligate City or BNSF to enter into any subsequent agreement or otherwise permit the projects except and subject to any terms and conditions as may be subsequently approved and agreed to by each of the Parties in their sole discretion. IV. GENERAL TERMS. The Parties further agree as follows: The Parties agree to work in good faith to develop a mutually agreeable design for the Crossing, Structure, and Trail. The Parties further agree to work in good faith to negotiate and execute a construction and maintenance agreement for the Crossing Project and Trail Project. AGENDA ITEM #6. g) 5 Nothing in this Agreement shall be construed as providing City or its contractors, consultants, or other agents any right of entry upon property owned or occupied by BNSF. Any preliminary engineering or other work required by City in connection with the projects necessitating entry upon railroad right of way shall not be conducted except as authorized by separate permit obtained by City for such entry. Nothing in this Agreement shall be construed as requiring BNSF’s participation in or conferring BNSF’s consent to any state of local permitting for the Siding Project or any work undertaken in regard to any other project contemplated hereunder and BNSF reserves all rights in and to the preemptive effect of applicable state and federal law. Notwithstanding anything to the contrary in this Agreement, BNSF’s review, approval, and/or other participation in any of the projects or any element thereof is expressly limited, and intended and understood by the Parties to be in furtherance of BNSF’s railroad purposes for the evaluation and mitigation of the impact of the projects on BNSF’s railroad and the costs to City associated therewith. All design and planning participation is provided in consideration of the subjective standards of BNSF for its railroad purposes only, and shall in no way be construed or deemed to be a condition or direction to City, or an opinion or approval that the plans and specifications or any work intended or completed on the Crossing Project or Trail Project is appropriate for any other purpose including public highway and pedestrian purposes, is structurally sound, or that such plans, specifications, or intended or completed work meet applicable standards, regulations, laws, statutes, local ordinances, and/or building codes. No benefits to City or any third party are provided, intended or implied herein. City shall at all times be solely responsible for the adequacy and compliance of all design elements of the Crossing Project and Trail Project for highway and other public purposes. This Agreement contains the complete agreement of the Parties with respect to the subject matter contained herein, and shall be binding upon and inure to the benefit of the successors or assigns of the Parties hereto. The Parties each represent that they have the authority to enter into this Agreement and that the signatories to this Agreement represent the respective Parties’ approval in executing the Agreement. To the maximum extent possible, each provision of this Agreement will be interpreted in such a manner as to be effective and valid under applicable law. If any provision of this Agreement is prohibited by or held to be invalid under applicable law, such provision will be ineffective solely to the extent of such prohibition or invalidity and the remainder of the provision will be enforceable. This Agreement shall not be amended or modified in any way except in writing, signed by all Parties hereto. This Agreement may be signed in counterparts, each of which shall constitute an original. AGENDA ITEM #6. g) 6 Any notice provided for herein or concerning this Agreement must be in writing and will be deemed sufficiently given when sent by certified mail, return receipt requested, to the parties at the following addresses: BNSF Railway Company: Manager of Public Projects Stephen Semenick 206-625-6152 2454 Occidental Ave S, Ste 1A Seattle, WA 98134 Stephen.Semenick@bnsf.com City of Renton: Bob M. Hanson 425-430-7223 1055 South Grady Way Renton, WA 98507 bhanson@rentonwa.gov SIGNATURES ON FOLLOWING PAGES AGENDA ITEM #6. g) 7 IN WITNESS THEREOF, this Agreement has been executed by the Parties hereto and is to be dated with an Effective Date when signed by the last Party: City of Renton, State of Washington By: ____________________________ Armando Pavone, Mayor Attest By: _____________________________ Jason A. Seth, City Clerk Approved as to Legal Form By: __________________________ Shane Moloney, City Attorney clb 10-11-21 (967) BNSF RAILWAY COMPANY By: ____________________________ Name: ____Craig Rasmussen_______ Title: _AVP Eng. Services & Structures Date: __________________________ AGENDA ITEM #6. g) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION  1‐8‐1 OF THE RENTON MUNICIPAL CODE, ADDING MARTIN LUTHER KING, JR.  DAY AS A HOLIDAY, ADDING JUNETEENTH AS A HOLIDAY, CLARIFYING  LANGUAGE AS TO THE ROTATION OF THE EXISTING HOLIDAY THAT ROTATES  BETWEEN THE DAY BEFORE AND THE DAY AFTER CHRISTMAS, AND CLARIFYING  LANGUAGE REGARDING THE OBSERVANCE OF HOLIDAYS OCCURRING ON  SATURDAYS AND SUNDAYS, PROVIDING FOR SEVERABILITY, AND ESTABLISHING  AN EFFECTIVE DATE.     NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  ORDAIN AS FOLLOWS:  SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in  strikethrough and underline edits remain in effect and unchanged.  SECTION II. Section 1‐8‐1 of the Renton Municipal Code is amended as follows:  A.    The following are hereby declared and established as legal holidays in  the City and recognized as such legal holidays for the employees of the City,  without loss of pay:  1.    The first day of January, commonly called New Year’s Day.  2.    The third Monday of January, commonly known as Martin Luther  King, Jr. Day.  2.3.    The last Monday in May, commonly known as Memorial Day.  4.    The nineteenth day of June, commonly known as Juneteenth.   3.5.    The fourth day of July, being the anniversary of the Declaration of  Independence.  4.6.   The first Monday in September, to be known as Labor Day.  AGENDA ITEM # 8. a) ORDINANCE NO. ________  2  5.7.    The eleventh day of November, to be known as Veterans’ Day.  6.8.    The fourth Thursday in November, to be known as Thanksgiving  Day.  7.9.    The day immediately following Thanksgiving Day.  8.10.    The twenty fifth of December, commonly called Christmas Day.  9.11.    The day before Christmas shall be a holiday for City employees  whenWhen Christmas Day occurs is observed on a Tuesday, Wednesday, or  Friday, the previous day shall be a holiday for City employees. The day after  Christmas shall be a holiday for City employees whenWhen Christmas day occurs  is observed on a Monday, Wednesday, or Thursday, . When Christmas Day falls  on a Saturday, the preceding Thursday and Fridaythe next day shall be a holidays  for City employees. When Christmas Day falls on a Sunday, the following Monday  and Tuesday shall be holidays for City employees.  B.    Nothing in this Section shall have the effect of adding or deleting the  number of paid holidays provided for in any existing bargaining agreements  between the City and its employees.  C.    If any of the above specified State legal holidays are also Federal legal  holidays but observed on different dates, only the State legal holidays shall be  recognized as a paid legal holiday for the employees of the City as hereinabove  set forth.  D.    Whenever any of the above legal holidays, other than Sunday, fall upon  a Sunday, the holiday shall be observed on the following Monday shall beas a  AGENDA ITEM # 8. a) ORDINANCE NO. ________  3  legal holiday; likewise, when any such legal holiday falls upon a Saturday, the  holiday shall be observed on the preceding Friday shall be deemedas a legal  holiday.   SECTION III. If any section, subsection, sentence, clause, phrase or work of this  ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,  such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other  section, subsection, sentence, clause, phrase or word of this ordinance.  SECTION IV. This ordinance shall be in full force and effect thirty (30) days after  publication of a summary of this ordinance in the City’s official newspaper.  The summary shall  consist of this ordinance’s title.      PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2021.                         Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 2021.                         Armondo Pavone, Mayor    Approved as to form:             Shane Moloney, City Attorney  Date of Publication:      ORD: 2177:10/15/2021  AGENDA ITEM # 8. a) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTIONS  4‐2‐010, 4‐2‐020, AND 4‐2‐060; SUBSECTIONS 4‐2‐080.A.6, 4‐2‐080.A.85, 4‐2‐ 080.A.91, 4‐2‐080.A.92, AND 4‐2‐120.A; AND SECTION 4‐4‐150 OF THE RENTON  MUNICIPAL CODE, SEPARATING THE URBAN CENTER (UC) ZONE INTO TWO NEW  ZONES, URBAN CENTER – 1 (UC‐1) AND URBAN CENTER – 2 (UC‐2), PROVIDING  FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE.     WHEREAS, this matter was duly referred to the Planning Commission for investigation  and study, and the matter was considered by the Planning Commission; and  WHEREAS, pursuant to RCW 36.70A.106, on July 30, 2021, the City notified the State of  Washington of its intent to adopt amendments to its development regulations; and  WHEREAS, the Planning Commission held a public hearing on August 25, 2021, considered  all relevant matters, and heard all parties in support or opposition, and subsequently forwarded  a recommendation to the City Council; and  WHEREAS, RMC 4‐4‐150, as it existed on January 24, 2021, shall be applied to any  complete land use application, for which an acceptance letter has been sent as of the effective  date of this ordinance, subject to RMC 4‐4‐150 and for which the Hearing Examiner is the decision  maker;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  ORDAIN AS FOLLOWS:  SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in  strikethrough and underline edits remain in effect and unchanged.  SECTION II. The Urban Center (UC) Zone is hereby replaced with the Urban Center ‐1  (UC‐1) and Urban Center – 2 (UC‐2) Zones as shown in Attachment A.  AGENDA ITEM # 8. b) ORDINANCE NO. ________  2  SECTION III.  Section 4‐2‐010 of the Renton Municipal Code is amended as follows:  4‐2‐010 ZONES AND MAP DESIGNATIONS ESTABLISHED:  A. COMPREHENSIVE PLAN DESIGNATIONS:  The City has been divided into Comprehensive Plan land use designations:  COMPREHENSIVE PLAN LAND  USE DESIGNATION  MAP  SYMBOL  Residential Low Density (LD)  Residential Medium Density (MD)  Residential High Density (HD)  Commercial & Mixed Use (CMU)  Commercial Office Residential (COR)  Employment Area (EA)    B. ZONING MAP:  This Chapter shall consist of this text as well as that certain map on file in the  Office of the City Clerk designated as the Zoning Map of the City. The boundaries  of the various districts shall be shown on the Zoning Map and are hereby made a  part of the Renton Municipal Code (RMC). This Title is to be read and interpreted  in light of the contents of the Zoning Map.   C. ZONING DISTRICTS:  The City is divided into the following types of zoning districts and the following  map symbols are established:  ZONE  MAP  SYMBOL  Resource Conservation (RC)  Residential‐1 (R‐1)  AGENDA ITEM # 8. b) ORDINANCE NO. ________  3  ZONE  MAP  SYMBOL  Residential‐4 (R‐4)  Residential‐6 (R‐6)  Residential‐8 (R‐8)  Residential Manufactured Home (RMH)  Residential‐10 (R‐10)  Residential‐14 (R‐14)  Residential Multi‐Family (RMF)  Light Industrial (IL)  Medium Industrial (IM)  Heavy Industrial (IH)  Center Downtown (CD)  Center Village (CV)  Commercial Arterial (CA)  Commercial Neighborhood (CN)  Commercial Office (CO)  Commercial Office Residential (COR)  Urban Center‐1 (UC‐1)  Urban Center‐2 (UC‐2)    D. ZONES IMPLEMENTING COMPREHENSIVE PLAN:   The Comprehensive Plan Designations are implemented by certain zones:  COMPREHENSIVE PLAN  DESIGNATION IMPLEMENTING ZONES  Residential Low Density  (LD)  Resource Conservation (RC)  Residential‐1 (R‐1)  Residential‐4 (R‐4)  Residential Manufactured  Home Park (RMH)  AGENDA ITEM # 8. b) ORDINANCE NO. ________  4  COMPREHENSIVE PLAN  DESIGNATION IMPLEMENTING ZONES  Residential Medium  Density  Residential‐6 (R‐6)  Residential‐8 (R‐8)  Residential Manufactured  Home Park (RMH)  Residential High Density  (RHD)  Residential‐10 (R‐10)  Residential‐14 (R‐14)  Residential Manufactured  Home Park (RMH)  Residential Multi‐Family  (RMF)  Commercial Neighborhood  (CN)  Commercial & Mixed Use  (CMU)  Center Downtown (CD)  Center Village (CV)  Commercial Arterial (CA)  Commercial Office (CO)  Urban Center (UC) (1 and 2)  Commercial Office  Residential (COR)  Commercial Office  Residential (COR)  Employment Area (EA)  Commercial Arterial (CA)  Commercial Office (CO)  Light Industrial (IL)  Medium Industrial (IM)  Heavy Industrial (IH)  Resource Conservation (RC)    E. ADDITIONAL RESTRICTIONS ON LAND USE:  TYPE OF LAND USE  RESTRICTION  ZONING MAP  SYMBOL  Automall Restrictions Dot Pattern    TYPE OF LAND USE  RESTRICTION  REFERENCE OR  CODE SECTION  NO.  Airport Related Height and  Use Restrictions RMC 4‐3‐020  AGENDA ITEM # 8. b) ORDINANCE NO. ________  5  TYPE OF LAND USE  RESTRICTION  REFERENCE OR  CODE SECTION  NO.  Critical Areas Regulations RMC 4‐3‐050  Automall District RMC 4‐3‐040  Downtown Business  District  RMC 4‐2‐ 080.D  Planned Urban  Development RMC 4‐9‐150  Restrictive Covenants See Property  Title Report  Urban Design Regulations  (AreasDistricts “A,” “B,”  “C,” and “D”)  RMC 4‐3‐100  SECTION IV. Subsection 4‐2‐020.T of the Renton Municipal Code is amended as shown  below. All other provisions in 4‐2‐020 remain in effect and unchanged, except as revised in  SECTION V of this ordinance.  T. URBAN CENTER‐1 (UC‐1):  The Urban Center‐1 Zone (UC‐1) is established to provide an area for  pedestrian‐scale urban mixed‐use development that supports the residential and  employment goals of Renton’s Urban Center. The UC‐1 Zone is intended to attract  a wide range of office, technology, commercial, and residential uses. The overall  mix and intensity of uses within both zones will develop over time. Consequently,  decisions made in early phases of redevelopment will need to take into  consideration the potential for further infill and intensification of uses. The overall  mix and intensity of uses is intended to create an urban rather than suburban  character. The form of development is expected to use urban development  AGENDA ITEM # 8. b) ORDINANCE NO. ________  6  standards and therefore, setbacks, heights, landscaping, parking, and design  standards are to be urban in scale and configured in a layout utilizing the street  system to create a human‐scale, pedestrian‐oriented new center. Uses that  support urban center development are allowed. Development is expected to  include amenities such as gateways, water access, and open space. High‐quality  development is anticipated, encompassing a mix of residential neighborhoods,  shopping, and employment districts and public facilities. The designation is also  intended to allow continuation of airplane manufacturing and accessory airplane  manufacturing uses, as land area formerly occupied by those uses is transformed  to combinations of retail, service, office, residential, and civic uses.  SECTION V. Subsection 4‐2‐020.T of the Renton Municipal Code is amended to add a  new subsection 4‐2‐020.U, Urban Center – 2 (UC‐2), to read as shown below. All other provisions  in 4‐2‐020 remain in effect and unchanged, except as revised in SECTION IV of this ordinance.  U. URBAN CENTER‐2 (UC‐2):  The Urban Center‐2 Zone (UC‐2) is established to provide a similar built  environment as UC‐1 and also supports the residential and employment goals of  Renton’s Urban Center, but to a lesser degree than UC‐1 due to differing  characteristics of the geography, which limit the scale of commercial enterprise.  The overall mix and intensity of uses is intended to create an urban rather than  suburban character. The form of development is expected to use urban  development standards and therefore setbacks, heights, landscaping, parking,  and design standards are to be urban in scale and configured in a layout utilizing  AGENDA ITEM # 8. b) ORDINANCE NO. ________  7  the street system to create a human‐scale, pedestrian‐oriented new center. Uses  that support urban center development are allowed. Development is expected to  include amenities such as gateways, water access, and open space. High‐quality  development is anticipated, encompassing a mix of residential neighborhoods,  shopping, employment districts, and public facilities. The designation is also  intended to allow continuation of airplane manufacturing and accessory airplane  manufacturing uses, as land area formerly occupied by those uses is transformed  to combinations of retail, service, office, residential, and civic uses.  SECTION VI. Section 4‐2‐060 of the Renton Municipal Code is amended as shown on  Attachment B.  SECTION VII. Subsections 4‐2‐080.A.6, 4‐2‐080.A.82, 4‐2‐080.A.91, and 4‐2‐080.A.92 of  the Renton Municipal Code are amended as shown below. All other provisions in 4‐2‐080.A  remain in effect and unchanged.  6.    Specified residential use(s) are not allowed within one thousand feet  (1,000') of the centerline of Renton Municipal Airport runway. Attached dwellings  are not permitted in the CA or CN Zone within the Benson, Cedar River, Talbot, or  Valley Community Planning Areas.      Where not prohibited, attached dwelling units are permitted subject to  the following conditions and standards in addition to RMC 4‐4‐150, Residential  Mixed Use Development Standards:  a.    Standalone Residential – Where Allowed: Standalone residential  buildings are permitted:  AGENDA ITEM # 8. b) ORDINANCE NO. ________  8  i.    In the CD Zone outside of the Downtown Business District,  provided residential amenity space and/or lobby space is provided on the ground  floor along the street frontage, which shall be at least twenty feet (20') wide and  at least fifty percent (50%) of the facade width for facades less than sixty feet (60')  wide, or a minimum of thirty feet (30') wide for facades greater than sixty feet  (60') wide. (Widths shall be measured along the building facade.) The ground floor  shall have a floor‐to‐ceiling height of twelve feet (12'). Where located on the  ground floor and within ten feet (10') of public sidewalk, the floors of attached  dwellings shall be at least two feet (2') elevated above the grade of the sidewalk;  ii.    In the CV Zone where not abutting NE Sunset Blvd. east of  Harrington Avenue NE;  iii.    In the CA Zone where abutting a City of Renton residential  zone if at least one vertical mixed building is constructed along the street  frontage(s) with a minimum of two (2) residential stories above commercial, the  standalone residential building(s) are sited closest to the abutting residential zone  and, if townhouses, limited to three (3) stories;   iv.    In the UC Zones where currently existing along streets not  designated as pedestrian‐oriented streets through the Master Site Plan process;  and  v.    In the COR Zone as determined through the Master Site Plan  process.  AGENDA ITEM # 8. b) ORDINANCE NO. ________  9  Where standalone residential buildings are not allowed, dwelling units  shall be integrated into a vertically mixed‐use building with ground floor  commercial.  82.    Specified use(s) are permitted provided all of the following conditions  are met:  a.    All development shall be architecturally and functionally  integrated into the overall shopping center or mixed‐use development. Buildings  shall be mixed use except for retail buildings with more than seventy‐five  thousand (75,000) square feet, structured parking, and a maximum building  footprint of sixty‐five thousand (65,000) square feet, or structures smaller than  five thousand (5,000) square feet. Single‐          use retail buildings are not allowed east of Lake Washington Boulevard  North; and  b.    In the UC Zones, buildings adjacent to pedestrian‐oriented streets,  as designated via Master Plan or a similar document approved by the City, shall  have ground‐floor commercial uses. Where required, commercial space shall be  provided on the ground floor at thirty feet (30') in depth along any street frontage.  Averaging the minimum depth may be permitted through the site plan review  process, provided no portion of the depth is reduced to less than twenty feet (20').  All commercial space on the ground floor shall have a minimum floor‐to‐ceiling  height of fifteen feet (15'); and  AGENDA ITEM # 8. b) ORDINANCE NO. ________  10  c.    Buildings oriented along Park Avenue shall have one or more  pedestrian entries on Park Avenue.  91.   Reserved. Specified use(s) shall be located within a mixed‐use  structure. Where required, commercial space shall be provided on the ground  floor at thirty feet (30') in depth along any street frontage. Averaging the minimum  depth may be permitted through the site plan review process, provided no portion  of the depth is reduced to less than twenty feet (20'). All commercial space on the  ground floor shall have a minimum floor‐to‐ceiling height of fifteen feet (15').  92.    Except for General Offices, Sspecified use(s) shall be located within a  mixed‐use structure. In the UC Zones, except for office buildings, buildings  adjacent to pedestrian‐oriented streets, designated as such via Master Plan or  similar document approved by the City, shall have ground‐floor commercial uses.  Where required, commercial space shall be provided on the ground floor at thirty  feet (30') in depth along any street frontage. Averaging the minimum depth may  be permitted through the site plan review process, provided no portion of the  depth is reduced to less than twenty feet (20'). All commercial space on the  ground floor shall have a minimum floor‐to‐ceiling height of fifteen feet (15').  SECTION VIII. Subsection 4‐2‐120.A of the Renton Municipal Code is amended as shown  in Attachment C.  SECTION IX. Section 4‐4‐150 of the Renton Municipal Code is amended as follows:  4‐4‐150 RESIDENTIAL MIXED‐USE DEVELOPMENT STANDARDS:   A. PURPOSE:  AGENDA ITEM # 8. b) ORDINANCE NO. ________  11  1. Ensure that all development is consistent with the goals, objectives, and  policies of the Comprehensive Plan.  2. Provide development standards for integrated residential and  commercial development within the same building or on the same parcel or  contiguous group of parcels.  B. APPLICABILITY:  This Section shall apply to development in commercial zones wherein dwelling  units are proposed.   C. DESIGN:  1. Where allowed, townhouses or carriage houses shall be subject to the  standards of RMC 4‐2‐115, Residential Design and Open Space Standards,  applicable to the R‐10 and R‐14 Zones, in lieu of the Design District Overlay  standards of RMC 4‐3‐100.  2. For vertically mixed‐use buildings, the facade necessary for interior  entrances, lobbies, and areas/facilities developed for the exclusive use of the  building’s residents, or their guests, (“lobby facade” for the purposes of this  Section) is limited to twenty five thirty‐five percent (2535%) of the overall facade  along any street frontage or the primary facade. The Administrator may allow the  lobby facade to exceed thirty‐five percent (35%) if the depth of the commercial  space exceeds the minimum required by RMC 4‐4‐150.E, provided the increased  percentage of lobby facade is generally proportional to the increased depth of  commercial space.   AGENDA ITEM # 8. b) ORDINANCE NO. ________  12  DC. GROUND FLOOR COMMERCIAL – WHERE REQUIRED:  1. A vertically mixed‐use building with at least two (2) residential stories  above ground floor commercial is required:  a. Along any street frontage in the CA Zone;  b. The CD Zone within the Downtown Business District; and  c. Along NE Sunset Blvd. for properties in the CV Zone abutting NE  Sunset Blvd. east of Harrington Avenue NE.  2. A vertically mixed‐use building with ground floor commercial is required  in:  a. The CN Zone; and  b. The UC‐1 and UC‐2 Zones along pedestrian‐oriented streets.  ED. COMMERCIAL SPACE STANDARDS:  1. Commercial Area Requirement: Except in the CD Zone outside of the  Downtown Business District, and CV zoned properties not abutting NE Sunset  Blvd. east of Harrington Avenue NE Where ground floor commercial is required,  any development wherein dwelling units are proposed shall provide the following  amount of gross commercial square footage equivalent to fifty percent (50%) a  percentage of the gross ground floor area of all buildings on site containing  residential dwelling units:.  CN CV CA CD CO COR UC‐1 UC‐2  40% 40% 40% 50% 40% 40% 40% 20%    AGENDA ITEM # 8. b) ORDINANCE NO. ________  13  2. Ground Floor Commercial Space Standards: At a minimum, the  development shall include ground floor commercial space along any street  frontage or, in the absence of street frontage, along the primary facade of the  building in conformance with the following standards:  a. A minimum average depth of thirty feet (30') and no less than twenty  feet (20') at any given point;  b. A minimum floor‐to‐ceiling height of eighteen feet (18'), and a  minimum clear height of fifteen feet (15') unless a lesser clear height is approved  by the Administrator;  c. ADA compliant bathrooms (common facilities are acceptable);  d. A central plumbing drain line; and  e. A grease trap and a ventilation shaft for a commercial kitchen  hood/exhaust.  EF. MODIFICATIONS:  Except for sSubsections C E.2.c through e of this Section, may be modified   Ground Floor Commercial – Where Required, whenever there are practical  difficulties involved in carrying out the provisions of this Section., mModifications  may be granted for individual cases in accordance with the procedures and review  criteria in RMC 4‐9‐250.D.   SECTION X. If any section, subsection, sentence, clause, phrase or work of this  ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,  AGENDA ITEM # 8. b) ORDINANCE NO. ________  14  such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other  section, subsection, sentence, clause, phrase or word of this ordinance.  SECTION XI. This ordinance shall be in full force and effect five (5) days after publication  of a summary of this ordinance in the City’s official newspaper.  The summary shall consist of this  ordinance’s title.      PASSED BY THE CITY COUNCIL this _______ day of ___________________, 202____.                         Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 202____.                         Armondo Pavone, Mayor    Approved as to form:             Shane Moloney, City Attorney  Date of Publication:      ORD:2180:10/18/21   AGENDA ITEM # 8. b) ORDINANCE NO. ________  15  ATTACHMENT A      AGENDA ITEM # 8. b) ORDINANCE NO. ________ 16 ATTACHMENT B 4‐2‐060 Zoning Use Table – Uses Allowed in Zoning Designations:  USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 A. AGRICULTURE AND NATURAL RESOURCES Agriculture P35 P35                                    Home agriculture AC35 AC35 AC35 AC35 AC35 AC35 AC35 AC35 AC35                      Natural resource extraction/recovery H H H H H H H H H H H H H H H H H H    Research – Scientific (small scale) P P P P P P P P P P P P P P P P P P P P B. ANIMALS AND RELATED USES Beekeeping AC AC AC AC AC AC AC AC AC                      Kennels AD                 P37 P37 P37   AD AD AD     AD AD Stables, commercial AD AD                                    Pet day care                   P37 P37 P37 AD AD AD AD AD AD AD82 AD82 Veterinary offices/clinics P             AD42   P P P   P112 P P P29 P P82 P82 C. RESIDENTIAL Detached dwelling P P P P P   P P                        Attached dwellings – Flats             P P P       P6 P6 P6 P6 P16 P6 P6 P6 AGENDA ITEM # 8. b) ORDINANCE NO. ________ 17 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Attached dwellings – Garden style apartments                 P       P6              Attached dwellings – Townhouses             P P P13         P6 P6          Attached dwellings – Carriage houses             P P P13       P6 P6            Manufactured Homes  Manufactured homes P50 P50 P50 P50 P50 P P50 P50                        D. OTHER RESIDENTIAL, LODGING AND HOME OCCUPATIONS Accessory dwelling unit AC7 AC7 AC7 AC7 AC7   AC7 AC7                        Adult family home P P P P P P P P P         P   P3        Assisted living   AD         AD P P         P   P3 P40 P P96 P96 Caretaker’s residence           AC       AC AC AC         AC AC AC AC Congregate residence               AD           P   P3        Group homes I                             AD H3        Group homes II for 6 or less AD P P P P P P P P         P   P3   P    Group homes II for 7 or more   H H H H H H H H         P H H3   AD    Home occupations (RMC 4‐9‐090) AC AC AC AC AC AC AC AC AC       AC AC AC AC   AC AC AC Live‐work unit               AD         AD   AD          AGENDA ITEM # 8. b) ORDINANCE NO. ________ 18 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 E. SCHOOLS K‐12 educational institution (public or private)   H9 H9 H9 H9 H9 H9 H9 H9 H9 H H H H9 H9 H9 H9 H9 H87 H87 Other higher education institution                   P29 P29 P29     P P P P21 AD87 AD87 Schools/studios, arts and crafts                   P P29 P29   P P P P       Trade or vocational school                   P P H     H       H77 H77 F. PARKS Parks, neighborhood P P P P P P P P P P P P P P P P P P P P Parks, regional/community, existing P P P P P P P P P P P P P P P P P P P P Parks, regional/community, new AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD P P G. OTHER COMMUNITY AND PUBLIC FACILITIES Cemetery   H H H H H H H H H H H H   H H H H    Religious institutions H H H H H H H H H H H H H H H H H H H H Social service organizations               H H H H H H H H H H12 H21 H82 H82 AGENDA ITEM # 8. b) ORDINANCE NO. ________ 19 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Private club, fraternal organizations   H H H H H H H H H H H H H H H H12 H21 H82 H82 City government offices   AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD P AD AD AD City government facilities H H H H H H H H H H H H H H H H H H H H Community health engagement location (CHEL)                                        Jails, existing municipal                                 P      Diversion facility                      H71 H71                Secure community transition facilities                     H71 H71                Other government facilities             H H H H H H H H H H H H H H Other government maintenance facilities                     H H                Other government offices               AD42   P P P AD P112 P P P P P92 P92 Homeless services use  H     H H  H H H  H   H H H H COVID‐19 deintensification shelter          P101 P101 P101  P101 P101  P101    Permanent supportive housing H H H H H H H H H H H H H H H H H89 H H H AGENDA ITEM # 8. b) ORDINANCE NO. ________ 20 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Transitional housing H H H H H H H H H H H H H H H H H89 H H H H. OFFICE AND CONFERENCE Conference centers                   P P P   H P P P P21 P18 P18 Medical and dental offices               AD42   P P P AD P112 P P P P P92 P92 Offices, general               AD42   P P P AD P112 P P P P P92 P92 I. RETAIL Adult retail use (RMC 4‐3‐010)                   P P P   P P P P12      Wholesale retail                   P P P     P29       P79 P79 Drive‐in/drive‐through, retail                   AC80 AC80 AC80 AC80 AC61 AC80 AC61     AC82 AC82 Eating and drinking establishments P1 P1 P1 P1 P1 P1 P1 AD33   P P P P22 P P P P12 P82 P82 P82 Fast food restaurants                   P29       P61 P P61     P82 P82 Horticultural nurseries, existing AD AD AD AD AD AD AD AD AD AD AD AD AD   AD AD AD AD AD AD Horticultural nurseries, new     AD                       AD29           Marijuana retail (RMC 4‐1‐250)                           AD P AD   P21 P82 P82 Mobile food vending P10 P10 P10 P10 P10 P10 P10 P10 P10 P23 P23 P23 P10 P23 P23 P23 P23 P10 P10 P10 Retail sales               AD33 AD AC AC AC P22 P P P P54 P21 P82 P82 AGENDA ITEM # 8. b) ORDINANCE NO. ________ 21 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Retail sales, outdoor                 P15 P30 P30 P30 P15 P15 P15 P15 P15      Taverns                           AD P20 AD   P21 P82 P82 Vehicle sales, large                   P29 P29 P29     P29          Vehicle sales, small                   P P P     P68          J. ENTERTAINMENT AND RECREATION Entertainment  Adult entertainment business (RMC 4‐3‐010)                   P P P     P P P12      Card room                   P52 P52 P52     P52          Cultural facilities H H H H H H H H H AD AD AD AD AD AD AD AD AD AD AD Dance clubs                   P29 P29 P29   AD P20 AD P29 AD    Dance halls                   P29 P29 P29   AD P20 AD P29 AD    Gaming/gambling facilities, not‐for‐profit                   H29 H29 H29     H20   H29      Movie theaters                   P29 P29 P29   AD P20 P P12   P82 P82 Sports arenas, auditoriums, exhibition halls, indoor                   P29 P29 P29     P20 P     H18 H18 Sports arenas, auditoriums, exhibition halls, outdoor                   P29 P29 P29     AD20       H18 H18 Recreation  AGENDA ITEM # 8. b) ORDINANCE NO. ________ 22 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Golf courses (existing) P P P P P P                       P    Golf courses, new H P H H H H                       H    Marinas   P                               P21 H H Recreational facilities, indoor, existing     H         P33   P29 P29 P29   P P P P54 P21 P82 P82 Recreational facilities, indoor, new     H             P29     P4 P P P92 P91 P12 P21 P82 P82 Recreational facilities, outdoor                   P29 P29 P29     H20   H29   H83 H83 K. SERVICES Services, General  Bed and breakfast house, accessory AD AD AD AD AD   AD AD AD       AD     P        Bed and breakfast house, professional AD AD             AD5       AD     P        Hotel                   P29 P29 P29   P P20 P P P P18 P18 Hotel, extended stay          P29 P29 P29     P29 P   Motel                   P29 P29 P29   P P20           Off‐site services                   P29 P29 P29     P29           On‐site services               AD33   P29 P29 P29 P22 P P P P54 P21 P82 P82 Drive‐in/drive‐through service                   AC61 AC61 AC61 AC80 AC61 AC80 AC61 AC61 AC61 AC82 AC82 AGENDA ITEM # 8. b) ORDINANCE NO. ________ 23 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Vehicle rental, small                   P P P AD   P20          Vehicle and equipment rental, large                   P29 P29 P29                Day Care Services  Adult day care I AC AC AC AC AC AC AC AC AC P P P P P P P P P P100 P100 Adult day care II     H H H H H H H P P P P P P P P12 P21 P100 P100 Day care centers     H25 H25 H25 H25 H25 H25 H25 P P P P P P P P P21 P100 P100 Family day care AC AC AC AC AC AC AC AC AC AC AC AC AC AC AC AC3 AC AC AC AC Healthcare Services  Convalescent centers   H         H H H         P AD P3 P40 AD AD96 AD96 Medical institutions   H H H H H H H H H56 H56 H56 H H H H P40 H H H L. VEHICLE RELATED ACTIVITIES Car washes                   P P P AD2   P2          Express transportation services                   AD P       AD20          Fuel dealers                     H59 P                Industrial engine or transmission rebuild                   P28 P28 P28                Parking garage, structured, commercial or public                   P P P   P P20 P3 P P P92 P92 AGENDA ITEM # 8. b) ORDINANCE NO. ________ 24 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Parking, surface, commercial or public, existing                   P29 P29 P29     P20 P3 AD       Parking, surface, commercial or public, new                   P29 P29 P29     P20   AD       Park and ride, dedicated                   P107 P107 P107   P107 P107 P107 P107   P107 P107 Park and ride, shared‐use     P P P P P P P P P P   P107 P109 P107 P   P107 P107 Railroad yards                       P                Taxi stand                           P   AD AD      Tow truck operation/auto impoundment yard                   P36 H59 P     AD36          Transit centers                   H29 H29 H29   P H20 P H29   P P Truck terminals                       P                Vehicle fueling stations                   P P P   P P   P29      Vehicle fueling stations, existing legal                   P P P AD P P   P29      Vehicle service and repair, large                   AD2 P P                Vehicle service and repair, small                   P2 P2 P2 AD2 AD2 AD2          AGENDA ITEM # 8. b) ORDINANCE NO. ________ 25 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Wrecking yard, auto                     H59 H                Air Transportation Uses  Airplane manufacturing                     H59               P78 P78 Airplane manufacturing, accessory functions                     AC               P78 P78 Airplane sales and repair                       P                 Airport, municipal                     P                   Airport‐related or aviation‐related uses                     AC                   Helipads         P111         H29 H29 H29         H H H78 H78 Helipads, commercial                     H               H78 H78 M. STORAGE Bulk storage                   P29 P29 P29                Hazardous material storage, on site or off site, including treatment                   H24 H24 H24                Indoor storage                   P P P AC11 AC11 AC11 AC11 AC11 AC11    Outdoor storage, existing                   P29 P29 P29     P64          AGENDA ITEM # 8. b) ORDINANCE NO. ________ 26 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Outdoor storage, new                   P29 P29 P29     P64          Self‐service storage                   AD29 P59 P     H17          Vehicle storage                     AD29 AD29     AD29          Warehousing                   P P P                N. INDUSTRIAL Industrial, General  Assembly and/or packaging operations                   P P P             P86 P86 Commercial laundries, existing                   P29 P29 P29       P4        Commercial laundries, new                   P29 P29 P29                Construction/contractor’s office                   P P P                Craft distilleries with tasting rooms, small wineries, and micro‐breweries                   P       P P P P P P P Industrial, heavy                       P14                Laboratories: light manufacturing                   P29 P29 P29   AD P20 P3 AD54   P86 P86 AGENDA ITEM # 8. b) ORDINANCE NO. ________ 27 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Laboratories: research, development and testing                   P28 P P   H P20 AD3 AD H P86 P86 Manufacturing and fabrication, heavy                     H59 P67                Manufacturing and fabrication, medium                     P67 P67                Manufacturing and fabrication, light                   P P P             P P Solid Waste/Recycling  Recycling collection and processing center                   P28 P28 P28     P29          Recycling collection station                   P P P P P P P P P    Sewage disposal and treatment plants                     H59 H                Waste recycling and transfer facilities                     H59 P                O. UTILITIES Communication broadcast and relay towers H H H H H H H H H H29 H29 H29 H H H H H H    Electrical power generation and cogeneration                 H H66 H66 H66 H66 H66 H66 H66 H66 H66    AGENDA ITEM # 8. b) ORDINANCE NO. ________ 28 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Utilities, small P5 P5 P5 P5 P5 P5 P5 P5 P5 P P P P P P P P P P P Utilities, medium AD5 AD5 AD5 AD5 AD5 AD5 AD5 AD5 AD5 AD AD AD AD AD AD AD AD AD AD AD Utilities, large H5 H5 H5 H5 H5 H5 H5 H5 H5 H H H H H H H H H H H Solar energy system, ground‐mounted, small‐scale AC AC AC AC AC AC AC AC AC                      P. WIRELESS COMMUNICATION FACILITIES Amateur radio antenna AD8 AD8 AD8 AD8 AD8 AD8 AD8 AD8 AD8       AD8 AD8 AD8 AD8   AD8 AD8 AD8 Camouflaged WCF AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD Concealed WCF AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD Major alterations to existing WCF structures AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD Minor alterations to existing WCF structures P P P P P P P P P P P P P P P P P P P P Monopole I support structures H47 H47 H47 H47 H47 H47 H47 H47 H47 H47 H47 H47 H47 H47 H47 H47 H47 H47    Monopole II support structures       H47         H47 H47 H47 H47 H47 H47 H47 H47 H47 H47    Small cells complying with a preferred concealment technique P P P P P P P P P P P P P P P P P P P P Small cells submitting a concealment element plan AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AGENDA ITEM # 8. b) ORDINANCE NO. ________ 29 USES: RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS  RC R‐1 R‐4 R‐6 R‐8 RMH R‐10 R‐14 RMF IL IM IH CN CV CA CD CO COR UC‐1 UC‐2 Stealth tower AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD AD Q. GENERAL ACCESSORY USES Accessory uses per RMC 4‐2‐050 and as defined in chapter 4‐11 RMC, where not otherwise listed in Use Table AC AC AC AC AC AC AC AC AC AC AC AC AC AC AC AC AC AC AC AC    Blank=Not Allowed P#=Permitted AD=Administrative Conditional Use AC=Accessory Use  P=Permitted Use provided condition can be met H=Hearing Examiner Conditional Use #=Condition(s)  Uses may be further restricted by: RMC 4‐3‐020, Airport Related Height and Use Restrictions; RMC 4‐3‐040C, Uses Permitted in the Renton Automall Improvement District; RMC 4‐3‐050, Critical Areas Regulations; RMC 4‐3‐090, Shoreline Master Program Regulations  AGENDA ITEM # 8. b) ORDINANCE NO. ________ 30 ATTACHMENT C 4‐2‐120.A1 DEVELOPMENT STANDARDS FOR COMMERCIAL ZONING DESIGNATIONS (CN, CV, CA, & UC) 2   CN CV CA UC‐1 and UC‐2 LOT DIMENSIONS Minimum Lot Size for lots created after Nov. 10, 20049 5,000 sq. ft. 25,000 sq. ft. 5,000 sq. ft. Residential Plats: n/a All Other Plats: 25 acres. Minimum lot size can be amended through Master Plan and Site Plan Review, RMC 4‐9‐200. Minimum Lot Width/Depth for lots created after Nov. 10, 2004 None Residential Plats: width shall be 14 ft., depth shall be 65 ft. All Other Plats: None LOT COVERAGE Maximum Lot Coverage for Buildings 65% of total lot area or 75% if parking is provided within the building or within an on‐site parking garage. 90% of total area or 100% if parking is provided within the building or within a parking garage. AGENDA ITEM # 8. b) ORDINANCE NO. ________ 31   CN CV CA UC‐1 and UC‐2 DENSITY (Dwelling Units per Net Acre) Minimum Net Residential Density9 None 20 dwelling units per net acre. 20 dwelling units per net acre. 8520 dwelling units per net acre except for mixed use development. Maximum Net Residential Density9 4 dwelling units per structure. 80 dwelling units per net acre.1, 21 60 dwelling units per net acre in the City Center and Highlands Community Planning Areas. 30 dwelling units per net acre in the East Plateau and Kennydale Community Planning Areas. 85 du/acre (150 dwelling units per net /acre) if ground floor commercial is provided.1, 21 SETBACKS Minimum Front Yard14,18 15 ft. The minimum setback may be reduced to 0 ft. through the site plan review process, provided blank walls are not located within the reduced setback. 15 ft. Determined through site plan review4,5,8 Maximum Front Yard18 20 ft.15 20 ft. Determined through site plan review4,5,8 AGENDA ITEM # 8. b) ORDINANCE NO. ________ 32   CN CV CA UC‐1 and UC‐2 Minimum Secondary Front Yard14,18 15 ft. The minimum setback may be reduced to 0 ft. through the site plan review process, provided blank walls are not located within the reduced setback. 15 ft. Determined through site plan review4,5,8 Maximum Secondary Front Yard18 20 ft. 20 ft. Determined through site plan review4,5,8 Minimum Freeway Frontage Setback 10 ft. landscaped setback from the property line. n/a Minimum Rear Yard18 None, except 15 ft. if lot abuts a lot zoned residential. None, except 15 ft. if lot abuts a lot zoned residential. Determined through site plan review4,5,8 Minimum Side Yard18 None, except 15 ft. if lot abuts or is adjacent to a lot zoned residential. None, except 15 ft. if lot abuts a lot zoned residential. Determined through site plan review4,5,8 Clear Vision Area In no case shall a structure over 42 in. in height intrude into the 20 ft. clear vision area defined in RMC 4‐11‐030. BUILDING LIMITATIONS AGENDA ITEM # 8. b) ORDINANCE NO. ________ 33   CN CV CA UC‐1 and UC‐2 Maximum Gross Floor Area of Any Single Commercial Use on a Site 5,000 gross sq. ft. The maximum size shall not be exceeded, except by conditional use permit.2,9 These restrictions do not apply to residential uses subject to net density limitations. None Maximum Gross Floor Area of Any Single Office Use on a Site2, 9 3,000 gross sq. ft. The maximum size shall not be exceeded, except by conditional use permit.2,9 These restrictions do not apply to residential uses subject to net density limitations. None Building Orientation All commercial uses shall have their primary entrance and shop display window oriented toward the street frontage. See urban design regulations in RMC 4‐3‐100. Commercial and civic uses shall provide entry features on all sides of a building facing a public See urban design regulations in RMC 4‐3‐100. AGENDA ITEM # 8. b) ORDINANCE NO. ________ 34   CN CV CA UC‐1 and UC‐2 right‐of‐way or parking lot. Except for unit lot subdivisions, the front entry of residential only uses shall be oriented to a public street. LANDSCAPING General See RMC 4‐4‐070 HEIGHT Maximum Building Height,6 except for Public Facilities6, 20 35 ft. 50 ft., except 70 ft. for vertically mixed use buildings (commercial and residential). Heights may exceed the Zone’s maximum height with a Conditional Use Permit. 50 ft., except 70 ft. for vertically mixed use buildings (commercial and residential). Heights may exceed the Zone’s maximum height with a Conditional Use Permit. 10 stories along primary and secondary arterials. 6 stories along residential/minor collectors. Maximum Height for Wireless Communication Facilities6, 9 See RMC 4‐4‐140 AGENDA ITEM # 8. b) ORDINANCE NO. ________ 35   CN CV CA UC‐1 and UC‐2 SCREENING Outdoor, Loading, Repair, Maintenance, Work, or Storage Areas; Surface‐Mounted Utility and Mechanical Equipment; Roof Top Equipment (Except for Telecommunication Equipment) See RMC 4‐4‐095 Refuse or Recyclables See RMC 4‐4‐090 PARKING General See RMC 10‐10‐13 and 4‐4‐080 Required Location for Parking Businesses Located in Single Family Dwellings or Duplexes: Parking may not occur in front of the building and/or in the area between the front lot line and the front building line; parking must occur at the side or rear of the Residential Uses: Structured parking shall be Rrequired parking shall be located underground or under building (on the first floor of the structure), or in an attached or detached structure. Any additional Parking for residential units shall be enclosed within the same building as the unit it serves. On a Pedestrian‐Oriented Street: Parking shall not be located between buildings and pedestrian‐oriented streets unless located within a structured parking garage. AGENDA ITEM # 8. b) ORDINANCE NO. ________ 36   CN CV CA UC‐1 and UC‐2 property. Parking may be accommodated off site in accordance with RMC 4‐4‐080E2 or at joint use facilities in accordance with RMC 4‐4‐080E3. parking may not be located between the building and public street unless located within a structured parking garage. Commercial Uses: Parking may not be located between the building and the public street unless located within a structured parking garage. Mixed Use: Joint parking is required subject to RMC 4‐4‐080E3. On Other Arterials, Local Streets, and Internal Streets: All residential parking shall be structured parking except parking required for guests. Parking for all uses shall be located consistent with RMC 4‐3‐100, Urban Design Regulations. Site planning must demonstrate feasible future location of structured parking to accommodate infill development. ACCESS Pedestrian A pedestrian connection shall be provided from a public entrance to the street, in order to provide direct, clear and separate pedestrian walks from See Urban Design Regulations in RMC 4‐3‐100 AGENDA ITEM # 8. b) ORDINANCE NO. ________ 37   CN CV CA UC‐1 and UC‐2 sidewalks to building entries and internally from buildings to abutting retail properties. Vehicular None A connection shall be provided for site‐to‐site vehicle access ways, where topographically feasible, to allow a smooth flow of traffic across abutting CA lots without the need to use a street. Access may comprise the aisle between rows of parking stalls, but is not allowed between a building and a public street. A connection shall be provided for site‐to‐site vehicle access ways, where topographically feasible, to allow a smooth flow of traffic across abutting UC lots without the need to use a street. Access may comprise the aisle between rows of parking stalls. SIGNS General See RMC 4‐4‐10011 See RMC 4‐4‐100. Pole signs and roof signs are prohibited. Signs are subject to Urban Design AGENDA ITEM # 8. b) ORDINANCE NO. ________ 38   CN CV CA UC‐1 and UC‐2 Regulations (RMC 4‐3‐100). LOADING DOCKS Location within Site See RMC 4‐4‐080. Shall not be permitted on the side of the lot adjacent to or abutting a lot zoned residential.3 Parking, docking and loading areas for truck traffic shall be off‐street and screened from view of abutting public streets. DUMPSTER/RECYCLING COLLECTION AREA Size and Location of Refuse or Recycling Areas See RMC 4‐4‐090 CRITICAL AREAS General See RMC 4‐3‐050 DESIGN REGULATIONS General n/a See Urban Design Regulations in RMC 4‐3‐100.  AGENDA ITEM # 8. b)