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CITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, October 25, 2021
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely
through Zoom. Audience comments will be accommodated through Zoom. Speakers must
click the link to the registration form (linked below), fill it out, and submit it by 5 p.m. on the
day of the Council meeting. The public may also submit comments in writing to
cityclerk@rentonwa.gov by 5 p.m. on the day of the meeting. Registration is not required for
those who wish to speak during public hearings.
Registration for Audience Comment
Registration will be open at all times, but speakers must register by 5 p.m. on the day of a
Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of
the Council meeting will not be called upon to speak and will be required to re-register for the
next Council meeting if they wish to speak at that next meeting.
• Request to Speak Registration Form
• You may also copy/paste the following URL into your browser:
https://forms.office.com/g/bTJUj6NrEE
• You may also call 425-430-6501 or email jsubia@rentonwa.gov or
cityclerk@rentonwa.gov to register. Please provide your full name, city of residence,
email address and/or phone number, and topic in your message.
• Instructions for Virtual Attendance
For those wishing to attend by Zoom, please (1) click this link:
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or
copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253-
215-8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on
the day of the meeting to request an invite with a link to the meeting.
Those providing audience comments will be limited to 5 minutes each speaker unless an
exception is granted by the Council. Attendees will be muted and not audible to the Council
except during times they are designated to speak. Advance instructions for how to address
the Council will be provided to those who sign up in advance to speak and again during the
meeting.
1. CALL TO ORDER
2. ROLL CALL
3. ADMINISTRATIVE REPORT
a) Administrative Report
4. AUDIENCE COMMENTS
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
5. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of October 18, 2021.
Council Concur
b) AB - 2898 Community & Economic Development Department recommends adoption of
an ordinance that restructures the City's code enforcement regulations by creating a new
chapter in the Renton Municipal Code devoted to the City's code enforcement authority.
Refer to Planning & Development Committee
c) AB - 2970 Community & Economic Development Department recommends approval to
execute Supplemental Agreement No. 3 to CAG-19-288, contract with KPG, P.S., in the
amount of $48,728, for additional consultant services for the Downtown Streetscape
Project, Phase I.
Council Concur
d) AB - 2971 Community & Economic Development Department recommends approval to
execute Supplemental Agreement No. 3 to CAG-20-143, contract with RW Scott
Construction, in the amount of $68,435.14, for additional construction support services
for the Downtown Streetscape Project, Phase I.
Council Concur
e) AB - 2975 Public Works Transportation Systems Division recommends approval of a two-
year Transportation Demand Management Implementation Agreement, with the
Washington State Department of Transportation, for reimbursement of $81,271 for the
implementation of the City's Commute Trip Reduction (CTR) program.
Refer to Finance Committee
f) AB - 2969 Public Works Transportation Systems Division recommends approval to execute
an Interagency Agreement with Washington Traffic Safety Commission, for the obligation
of grant funding in the amount of $247,397, to be used for Safer Access to Neighborhood
Destinations traffic safety project.
Refer to Finance Committee
g) AB - 2967 Public Works Utility Systems Division recommends execution of an agreement
with Parametrix, in the amount of $240,896.12, for assessing and prioritizing receiving
waters and developing a stormwater management action plan for the Stormwater
Management Action Planning project.
Refer to Utilities Committee
6. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Finance Committee: Vouchers; Agreement with Linebarger Goggan Blair & Sampson, LLP
for Collections Services; Contract with Axon for Body Worn Cameras and Equipment;
Agreement with BNSF Railway Company for Park Avenue North Extension Project
b) Planning & Development Committee: South King County Housing and Homelessness
Partners 2022 Work Plan and Operating Budget*
7. LEGISLATION
Resolution:
a) Resolution No. 4450: SKHHP Work Plan & Budget for 2022 (See Item 6.c)
8. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
9. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
6:00 p.m. - MEETING REMOTELY
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
Mayor’s Office
Memorandum
DATE: October 25, 2021
TO: Randy Corman, Council President
Members of Renton City Council
FROM: Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT: Administrative Report
• The King County Vaccine Verification mandate is effective today, Monday
October 25. As of today, all King County residents 12 years and older will be required
to show proof of full COVID-19 vaccination or results from a negative COVID test
(taken within 72 hours) to enter large outdoor events, indoor recreational spaces,
and most indoor bars/restaurants. For more information regarding City of Renton
facilities impacted by this mandate and types of verification requested to show
proof of vaccination, please visit rentonwa.gov/covid. For information about the
King County mandate, please visit kingcounty.gov/verify.
• City of Renton celebrated the grand opening of Sunset Oaks Apartments in the
Sunset Area neighborhood on Friday, October 22. This project, a partnership
including the city, King County and Renton Housing Authority, provides 60 units of
affordable housing. Sunset Oaks is just one part of the Sunset Area Transformation
Plan. For more information, please visit rentonhousing.org/sunset-oaks
• Information about preventative street maintenance, traffic impact projects, and
road closures happening this week can be found at http://rentonwa.gov/traffic. All
projects are weather permitting and unless otherwise noted, streets will always
remain open. Preventative street maintenance, traffic impact projects, and road
closures will be at the following locations:
Williams Avenue South and Wells Avenue South Conversion Project: Impacts
to traffic will continue throughout this area between South 2nd Street and South
3rd Street. Please visit the project webpage at https://rentonwa.gov/ww for
more information.
Lake Washington Loop Trail Project Logan Avenue South and Airport Way:
Lane closures continue until approximately November. For more information
and project updates, please visit the project webpage at
https://rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9346818.
Ongoing Trail Closure: Ripley Lane North Trail closure through fall 2021 just
north of VMAC and the trailhead going north to support the WSDOT I-405
AGENDA ITEM #3. a)
Randy Corman, Council President
Members of Renton City Council
Page 2 of 2
October 25, 2021
Renton to Bellevue Widening and Express Toll Lanes Project. Questions may be
directed to Justin Johnson at 425-902-7172.
Downtown Utility Improvement Project: The Downtown Utility Improvement
Project requires several roadway closures and detours between now and project
completion in 2022. For more information on current upcoming road closures
and traffic impacts or to sign up for email or text alerts visit the project website at
https://rentonwa.gov/duip.
On-going Street Closure on Sunset Lane NE: On-going Street Closure through
October 4, 2023 (City of Renton Resolution No. 4446) on Sunset Lane NE
between NE 10th Street and Harrington Place NE in support of the Solera
Development Project (LUA20-000305). Questions may be directed to Brad
Stocco, 425-282-2373.
AGENDA ITEM #3. a)
October 18, 2021 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES - City Council Regular Meeting
7:00 PM - Monday, October 18, 2021
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Angelina Benedetti, Council Position No. 2
Valerie O'Halloran, Council Position No. 3
Ryan McIrvin, Council Position No. 4
Ed Prince, Council Position No. 5
Ruth Pérez, Council Position No. 6
Kim-Khánh Vǎn, Council Position No. 7
(All councilmembers attended remotely)
Councilmembers Absent:
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
Cheryl Beyer, Senior Assistant City Attorney
Jason Seth, City Clerk
Judith Subia, Council Liaison
Kristi Rowland, Deputy Chief Administrative Officer
Preeti Shridhar, Equity, Housing, and Human Services Administrator
Chip Vincent, Community & Economic Development Administrator
Martin Pastucha, Public Works Administrator
Kari Roller, Administrative Services Administrator
Ellen Bradley-Mak, Human Resources and Risk Management Administrator
Kelly Beymer, Community Services Administrator
Cailín Hunsaker, Parks & Trails Director
Maryjane Van Cleave, Communications & Engagement Director
Vanessa Dolbee, Planning Director
AGENDA ITEM #5. a)
October 18, 2021 REGULAR COUNCIL MEETING MINUTES
Ron Straka, Public Works Utility Systems Director
Chief Jon Schuldt, Police Department Administrator
Deputy Chief Jeff Hardin, Police Department
Commander Tracy Wilkinson, Police Department
(All City staff attended remotely except City Clerk Seth)
PUBLIC HEARING
a) 2021/2022 Mid-Biennial Budget Adjustment Hearing 1: This being the date set, and proper
notices having been posted and published in accordance with local and State laws, Mayor
Pavone opened the public hearing to consider the 2021/2022 Mid-Biennial Budget
Adjustment Update (Hearing 1).
Finance Administrator Kari Roller reported that the purpose of the public hearing was to
solicit comments from the public regarding the 2021/2022 Mid-Biennial Budget Amendment.
She stated that the purpose of the amendment was to:
1) Update General Fund revenue projections with changed conditions.
2) Make housekeeping adjustments to incorporate prior Council actions.
3) Adjust for unexpected costs and proposed department changes.
4) And adopt the following actions:
a. Set the property tax levy for 2022
b. Adopt the budget amendment legislation
c. Update the 2022 Fee Schedule
Ms. Roller reported that the 2022 property tax levy is estimated at $23,235,517 at an
estimated levy rate of 1.00775. She explained how the City is limited to a one percent
increase plus new construction and annexation factors. She then reported that the
adjustment for 2021 revenues is $19,766,574 (due mostly to approximately $19 million in
grants), and the 2022 adjustment is $625,071; and the adjustment for 2021 expenditures is
$10,058,856, and 2022 is $1,146,230. Ms. Roller explained these adjustments include:
1) Adjustment for housing and supportive services (HB 1590).
2) Increase REET revenues by $2 million.
3) A transfer to provide funding for parks maintenance building improvements.
4) Recognition of a Department of Commerce grant for the Family First Community
Center.
5) And an addition of $50,000 to the capital facilities budget.
Concluding, Ms. Roller reported that the Fee Schedule is being updated to reflect the
following:
1) Update for 2022 Maplewood Golf Course fees.
2) Add small cell site license addendum rent.
3) Update revocable right-of-way permit fees.
4) Update 2022 School Impact Fees.
5) Update 2022 Fire Department Fire Marshal Fees.
There being no public comments or deliberations, it was
MOVED BY O'HALLORAN, SECONDED BY PRINCE, COUNCIL CLOSE THE PUBLIC
HEARING. CARRIED.
AGENDA ITEM #5. a)
October 18, 2021 REGULAR COUNCIL MEETING MINUTES
ADMINISTRATIVE REPORT
CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent
progress towards goals and work programs adopted as part of its business plan for 2021 and
beyond. Items noted were:
• City Hall has been open since July for in-person services at our Finance and Police
Counters, Monday through Wednesday, 9 a.m. to 3 p.m. Our Municipal Court counter
is open Thursday and Friday, 8:30 a.m. to 4:30 p.m., while hearings are conducted via
zoom. Our staff continues to provide (and improve) virtual and online customer
services such as our Virtual Permit Counter and our Recreation Programming
reservation process. Space is limited in each facility and masks are required when
inside a city facility as we follow guidance that protects both you and our employees.
For more information, please visit our website.
• Solid Waste Utility division held a recycle event on September 18. The event served
over 400 participants and prevented 8,000 pounds of shredded paper and 920
pounds of Styrofoam from disposal in the landfill. In addition, participants donated
430 pounds of food for the Salvation Army Renton Food Bank.
• Help us prevent local residential street flooding by monitoring catch basins near your
home and keep them clear of leaves and other debris. Street sweepers are dispatched
daily to clean up debris along major arterials.
• Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AUDIENCE COMMENTS
• Jill Servais, Renton, requested information regarding the timing of the adoption of a
humane pet store ordinance. Mayor Pavone remarked that the adoption of a humane
pet store ordinance in Renton is complicated by the fact that a store is currently
operating in City limits, unlike other jurisdictions that were able to quickly pass this
type of legislation.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of October 11, 2021. Council Concur.
b) AB - 2966 Community & Economic Development Department recommended approval of
Amendment No. 6 to the Real Estate Disposition and Development Agreement, with Cosmos
International Corp., extending the agreement until January 15, 2022 to accommodate the
effects of COVID-19, the issuance of a new Library LBA, and required modifications to the
definition of LBA Approval as intended in Milestone 4 under Section 6.3 of the agreement.
Council Concur.
c) AB - 2931 Equity, Housing, and Human Services Department recommended adoption of a
resolution approving the 2022 South King Housing and Homelessness Partners (SKHHP)
interlocal agreement, which approves the 2022 SKHHP work plan and 2022 budget. Refer to
Planning & Development Committee.
d) AB - 2962 Equity, Housing, and Human Services Department recommended adoption of an
ordinance establishing the Renton Equity Commission. Refer to Committee of the Whole.
AGENDA ITEM #5. a)
October 18, 2021 REGULAR COUNCIL MEETING MINUTES
e) AB - 2946 Finance Department recommended approval of a five-year collection service
contract with Linebarger Goggan Blair & Sampson, LLP, with no direct fiscal impact because
the company's fees are based on percentages of the dollar amount collected. Refer to
Finance Committee.
f) AB - 2972 Police Department recommended approval of a five-year contract with Axon
Enterprises, Inc., in the amount of $3,403,384.64 (includes sales tax), for the purpose of
providing body worn cameras and other related equipment and services. Refer to Finance
Committee.
g) AB - 2968 Public Works Transportation Systems Division recommended execution of the Rail
Corridor Improvements and Funding Agreement with BSNF Railway Company, in the amount
of $1,300,000, for the Park Ave N Extension project. Refer to Finance Committee.
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA, AS PRESENTED. CARRIED.
LEGISLATION
Ordinances for second and final reading:
a) Ordinance No. 6028: An ordinance was read amending Section 1-8-1 of the Renton Municipal
Code, adding Martin Luther King, Jr. Day as a holiday, adding Juneteenth as a holiday,
clarifying language as to the rotation of the existing holiday that rotates between the day
before and the day after Christmas, and clarifying language regarding the observance of
holidays occurring on Saturdays and Sundays, providing for severability, and establishing an
effective date.
MOVED BY O'HALLORAN, SECONDED BY CORMAN, COUNCIL ADOPT THE
ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED.
b) Ordinance No. 6029: An ordinance was read amending Sections 4-2-010, 4-2-020, and 4-2-
060; Subsections 4-2-080.A.6, 4-2-080.A.85, 4-2-080.A.91, 4-2-080.A.92, and 4-2-120.A; and
Section 4-4-150 of the Renton Municipal Code, separating the Urban Center (UC) Zone into
two new zones, Urban Center – 1 (UC-1) and Urban Center – 2 (UC-2), providing for
severability, and establishing an effective date.
MOVED BY PRINCE, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
Council President Corman spoke about the Eastrail Corridor, reporting that many people use
the Renton section of the trail, and noted that some residents are requesting the City find
funding to connect the trail to Gene Coulon Memorial Beach Park for pedestrians and Lake
Washington Boulevard for bicyclists. He also noted that some residents are requesting
signage to help trail users properly navigate to the appropriate areas after arriving at the end
of the trail. Mayor Pavone reported that the issue of funding may be reviewed in the State
legislators’ next special session.
AGENDA ITEM #5. a)
October 18, 2021 REGULAR COUNCIL MEETING MINUTES
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED.
TIME: 7:27 P.M.
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
18 Oct 2021
AGENDA ITEM #5. a)
Council Committee Meeting Calendar
October 18, 2021
October 25, 2021
Monday
4:00 PM Finance Committee, Chair O’Halloran – VIDEOCONFERENCE
1. Agreement with Linebarger Goggan Blair & Sampson, LLP for Collections
Services
2. Contract with Axon for Body Worn Cameras and Equipment
3. Agreement with BNSF Railway Company for Park Avenue North
Extension Project
4. Vouchers
5. Emerging Issues in Finance
5:00 PM Planning & Development Committee, Chair Prince – VIDEOCONFERENCE
1. King County Regional Homelessness Authority Briefing
2. South King County Housing and Homelessness Partners 2022 Work Plan
and Operating Budget
3. Docket 16 Update
4. Emerging Issues in CED
6:00 PM Committee of the Whole, Chair Corman – VIDEOCONFERENCE
1. Legislative Update
7:00 PM Council Meeting – VIDEOCONFERENCE
AGENDA ITEM #5. a)
AB - 2898
City Council Regular Meeting - 25 Oct 2021
SUBJECT/TITLE: Restructuring and Updating Code Enforcement Regulations
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Donna Locher, Lead Code Compliance Inspector
EXT.: 7438
FISCAL IMPACT SUMMARY:
n/a
SUMMARY OF ACTION:
Should Council approve the creation of Chapter 1-10 (Code Enforcement) of the Renton Municipal Code?
Adoption of this ordinance will restructure the city's code enforcement regulations by creating a new chapter
of the Renton Municipal Code (RMC) devoted solely to the city’s code enforcement authority. This will move
the current code enforcement provisions out of section 1 -3-2 of the RMC, but will not dramatically change the
city’s code enforcement process. Creating a separate chapter will enhance the city's administra tion of the
code, improve coordination with the court, and clarify the ability for the public to understand the city's code
enforcement process.
The ordinance will also make a few additional changes that better reflect the city's code enforcement process .
The ordinance formally designates the City’s Hearing Examiner as the presiding officer with regard to code
enforcement cases, rather than assigning those responsibilities to the Administrator’s “designee.” In addition,
the ordinance also improves and clarifies the City’s administrative code enforcement hearing procedures, and
imposes uniform, clear deadlines for challenging the city’s code enforcement actions.
EXHIBITS:
A. Issue Paper
B. Draft Ordinance
STAFF RECOMMENDATION:
Accordingly, staff recommends adoption of Chapter 10 Code Enforcement.
AGENDA ITEM #5. b)
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE:October 25, 2021
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Armondo Pavone, Mayor
FROM:C. E. “Chip” Vincent, CED Administrator
STAFF CONTACT:Donna Locher – Lead Code Compliance Inspector
SUBJECT:New Code Title 1 Chapter 10 Code Enforcement
ISSUE:
Should Council approve the creation of Chapter 1-10 (Code
Enforcement) of the Renton Municipal Code?
Adoption of this ordinance will restructure the city's code
enforcement regulations by creating a new chapter of the Renton
Municipal Code (RMC) devoted solely to the city’s code
enforcement authority. This will move the current code
enforcement provisions out of section 1-3-2 of the RMC, but will
not dramatically change the city’s code enforcement
process. Creating a separate chapter will enhance the city's
administration of the code, improve coordination with the court,
and clarify the ability for the public to understand the city's code
enforcement process.
The ordinance will also make a few additional changes that better
reflect the city's code enforcement process. The ordinance formally
designates the City’s Hearing Examiner as the presiding officer
with regard to code enforcement cases, rather than assigning those
responsibilities to the Administrator’s “designee.” In addition, the
ordinance also improves and clarifies the City’s administrative
code enforcement hearing procedures, and imposes uniform, clear
deadlines for challenging the city’s code enforcement actions.
RECOMMENDATION:
Accordingly, staff recommends adoption of Title 1, Chapter 10
Code Enforcement.
AGENDA ITEM #5. b)
AGENDA ITEM #5. b)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, REPEALING SECTION
1‐3‐2 OF THE RENTON MUNICIPAL CODE, REVISING AND MOVING CODE
ENFORCEMENT REGULATIONS TO A NEW CHAPTER 1‐10, UPDATING
REFERENCES FROM SECTION 1‐3‐2 TO CHAPTER 1‐10 THROUGHOUT THE
RENTON MUNICIPAL CODE, PROVIDING FOR SEVERABILITY, AND ESTABLISHING
AN EFFECTIVE DATE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in
strikethrough and underline edits remain in effect and unchanged.
SECTION II. Subsection 1‐3‐1.B of the Renton Municipal Code is amended as follows:
B. Additional Remedies: This section does not preclude, and is in addition
to, administrative and civil remedies set forth in this code. The charging authority
shall, under the provisions of this code, have the authority to pursue remedial
remedies, punitive remedies, or both. If, in the opinion of the charging authority,
a violation of this code may be ameliorated through the code enforcement
process, then the City and its personnel are authorized to administer that process
in accordance with Chapter 1‐10 RMC 1‐3‐2. If, however, in the opinion of the
charging authority, a code violation presents a risk to the health, safety, or welfare
of a member(s) of the general public, or the remedial measures are unnecessary,
ineffective, or unsuccessful, then a criminal remedy may be sought by the charging
authority.
AGENDA ITEM #5. b)
ORDINANCE NO. ________
2
SECTION III. Section 1‐3‐2 of the Renton Municipal Code is repealed in its entirety and
replaced to read as follows:
1‐3‐2 CODE ENFORCEMENT: All references in the Renton Municipal Code to
Section 1‐3‐2 shall be governed by Chapter 1‐10 RMC.
SECTION IV. Title I of the Renton Municipal Code is amended to add a new chapter 10,
entitled Code Enforcement, to read as follows:
CHAPTER 10
CODE ENFORCEMENT
SECTION:
1‐10‐1: System of Non‐Judicial Code Enforcement
1‐10‐2: Definitions
1‐10‐3: Enforcement of Violations
1‐10‐4: Voluntary Correction Agreement
1‐10‐5: Hearing Procedures
1‐10‐6: Abatement
1‐10‐7: Failure to Comply
1‐10‐8: Additional Provisions
1‐10‐1 SYSTEM OF NON‐JUDICIAL CODE ENFORCEMENT:
A. Purpose: To protect and promote the health, safety, sanitation, and
aesthetics in the City of Renton by providing, in normal circumstances, an
expedited and cost‐effective process to address civil code violations, provide for
prompt hearings and decisions, and for the collection of appropriate fines, costs,
and fees.
AGENDA ITEM #5. b)
ORDINANCE NO. ________
3
B. Authority: Pursuant to RCW 7.80.010(5), the City elects to establish a non‐
judicial hearing and determination system to enforce Renton Municipal Code
(“RMC”) civil code violations.
C. Not a Basis for Liability: This code does not create or imply any duty upon
the City or any of its officers, employees, or volunteers that may be construed to
be the basis of civil or criminal liability on the part of the City, its officers,
employees, agents, or volunteers, for any injury, loss, or damage resulting from
any action or inaction on their part.
1‐10‐2 DEFINITIONS:
A. Abate or Abatement: means to cure the Violation. Abatement shall not
be deemed to be complete until the Violator or Person in Control has notified the
CCI of the abatement and the CCI has been afforded a reasonable opportunity to
inspect the Violation and deem the Abatement complete.
B. Administrator: shall mean a City of Renton department administrator or
his or her designee.
C. Code Compliance Inspector: (hereafter CCI) means any employee or
designee of the City of Renton who is directed, authorized, or responsible for
finding, responding to, evaluating, or considering Violations and/or alleged
Violations of the Renton Municipal Code herein.
D. Civil Enforcement Action: Any appealable action taken by the City or its
designee to commence an enforcement proceeding for any Violation of the
Renton Municipal Code, including, but not limited to: a notice of violation, a notice
AGENDA ITEM #5. b)
ORDINANCE NO. ________
4
and order, an order to correct, a stop work order, an order not to occupy premises,
or any other civil enforcement mechanism or order authorized by this Code.
E. Cost: includes and is not limited to reasonable legal fees and costs
(including but not limited to any legal personnel costs, filing fees, travel costs,
etc.), administrative personnel costs, abatement costs (including but not limited
to filing fees, truck rental fees, hiring or contracting fees, overtime costs, etc.),
actual expenses and costs, and reimbursement for any and all expenses related to
the code enforcement process.
F. Fines: are any monetary assessment, recovery, or reimbursement related
to the City’s civil code enforcement. Fines shall accrue for each day or portion
thereof that each Violation occurs. A Violator may be responsible for multiple fines
for each Violation. Fines are intended to be remedial in nature and should be
distinguished from any penalties that may be separately imposed through a
judicial process.
G. Hearing Examiner: shall mean the neutral adjudicator designated by the
Administrator to oversee and establish rules for any hearings requested pursuant
to this Chapter.
H. Notice of Violation: is a determination made by the CCI that a Violator has
committed or permitted a Violation of the Renton Municipal Code. A Notice of
Violation is a civil code violation, punishable in accordance with the terms of this
chapter.
AGENDA ITEM #5. b)
ORDINANCE NO. ________
5
I. Ongoing Violation: is a Violation that is in continuous violation of the
Renton Municipal Code until the condition has been abated.
J. Order to Correct: is an order issued to a Violator(s) which orders the
Violator(s) to abate the Violation/condition. The Order to Correct shall set the
time and manner in which the condition must be abated. An Order to Correct shall
remain in effect until the Violation/condition is abated and the City is notified of
the abatement and has been afforded a reasonable opportunity to inspect the
Violation/condition.
K. Person in Control: means any person who lives in or stays at a premises,
or any person who literally possesses or has his or her name on a title, deed,
mortgage, or an agreement related to the premises, or any person who has
control over the premises, or who is responsible for creating, maintaining or
permitting a civil code violation, whether as owner, tenant, occupant, or
otherwise. There may be more than one Person in Control for purposes of this
chapter. If the Person in Control is not the legal owner, the Person in Control and
owner are both jointly liable and subject to the provisions and remedies of this
chapter. Application of this chapter against one party does not preclude
application to another party who is an owner or Person in Control. There is a
presumption that a Person in Control is aware of or has knowledge of the
condition at a premises.
L. Serve or Service: means delivery of any Warning of Violation, Notice of
Violation, and/or order upon persons having any known interest in the property
AGENDA ITEM #5. b)
ORDINANCE NO. ________
6
where a Violation exists. Service is deemed to be completed pursuant to any of
the following means:
1. Personal service; or
2. Certified mail with return receipt requested; or
3. Electronic transmission; or
4. If the whereabouts of any person having any known interest in the
property where the Violation exists are unknown and the same cannot be
ascertained in the exercise of reasonable diligence, and the CCI makes an affidavit
to the effect, then service may be deemed to be completed by posting the
Warning of Violation, Notice of Violation, and/or order on the property in a
conspicuous place; and mailing a copy via first‐class mail to the last known address
for persons having any known interest in the property where the Violation exists;
and mailing a copy via first‐class mail to the taxpayer of record at the taxpayer’s
listed address in the records of the King County Assessor’s Office.
M. Violation: is an act, error, omission, location, property, structure, or
condition that is contrary to any provision of the Renton Municipal Code and/or
endangers the health, sanitation, or safety of the residents, neighborhood, or
community. Each day that a Violation exists shall constitute a separate and
actionable Violation. Multiple simultaneous Violations at one location shall be
administered jointly for administrative and fiscal economy.
N. Violator: is any person(s), entity, or organization(s), including the
possessor, and/or owner of a property, any person(s) having any interest in the
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property, and/or the Person in Control or owner’s agent for a property where a
civil code violation exists or is alleged to exist, and/or any person(s) who has
received notice of a Violation or Order to Correct.
O. Warning of Violation: is an informal oral or written warning that provides
notice to a Violator that the CCI has found, seen, or discovered a potential RMC
civil code violation that a Violator has created, permitted to exist, maintained, or
failed to eliminate. A Warning of Violation is non‐appealable and used to inform
the Person(s) in Control regarding the potential of a Violation which does not
impose a threat to public health, safety, or welfare.
1‐10‐3 ENFORCEMENT OF VIOLATIONS:
A. Code Compliance Authority: A CCI is authorized to initiate a Civil
Enforcement Action whenever all facts and circumstances known to the CCI lead
the CCI to form a reasonable belief that, in the CCI’s professional judgment and
experience, the Renton Municipal Code (RMC) is being violated by any person,
property, act, omission, error, or condition.
B. Initiating Enforcement Proceedings: When a CCI initiates a Civil
Enforcement Action, the CCI is authorized to take any of the following actions:
1. Order the Violator(s) to Abate the Condition: The CCI may order the
property Abated by persons working under the City’s authority with costs assessed
to the Violator(s).
2. Assess Fines: The CCI may assess any applicable costs and/or Fines for
each Violation based on the following criteria: the nature of the offense; the
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history of the condition of the property; the history of the Violator; the impact on
the neighbors, neighborhood, or community; and the need to discourage such
conduct, inactivity, or neglect.
Alternatively, the CCI may stay the accrual of costs and/or civil fines, upon
an actual showing that the Violator, acting in good faith, is unable to bring the
condition into compliance within the required time.
3. Issue a Stop Work Order: The CCI may order that work stop
immediately if that work is inconsistent with a permit or license, has not been
approved, is being done without a permit, or has not been inspected, or a Violator
has refused a request to inspect.
4. Deny, Revoke, Suspend, or Modify a Permit or License, or Application
Therefor: The City may deny, revoke, suspend, or modify a permit or license when
a Violator has failed to comply with the terms of the permit or license or efforts
to bring the condition or property into compliance, a Violator has exceeded the
scope of work set forth in the permit or license, or if a Violator has failed to
undertake the project in the manner set forth in the approved application.
C. Notice of Violation: When initiating a Civil Enforcement Action, the CCI
shall inform the Violator of:
1. The relevant details that form the basis of the Violation;
2. The section or sections of the RMC that have been violated;
3. The time in which the Violation must be corrected;
4. The fine amount for the Violation, if any; and also that,
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5. Any Violator who wants a hearing to challenge the Notice of Violation
may have a hearing before the Hearing Examiner, pursuant to the provisions of
this chapter. The request for a hearing must be timely and must satisfy all of the
other requirements of this chapter.
D. Ongoing Violations: Every Violation of this code of a continuous or ongoing
nature shall be subject to daily Fines to begin when the Civil Enforcement Action
is initiated and shall not end until the Violation is Abated to the satisfaction of the
CCI.
E. Criminal Violation: When a CCI discovers or is made aware of a RMC
Violation, and where the Violation carries a criminal penalty, the CCI is authorized
to refer the matter to the City Attorney for consideration of criminal charges.
Pursuing criminal charges does not preclude the City from pursuing additional
remedies as warranted by law. See RMC 1‐3‐1.
1‐10‐4 VOLUNTARY CORRECTION AGREEMENT:
A. Voluntary Correction Agreement: If the CCI determines that a code
Violation has occurred, the City may enter into a voluntary correction agreement
with any Violator, if the CCI determines it would be appropriate. The
Administrator, or his or her designee, shall administer a procedure to manage an
expedited voluntary compliance process.
B. Contents: The voluntary correction agreement form or document must
contain, at a minimum:
1. All of the relevant information identifying the Violator(s);
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2. The Violation location(s);
3. Details about the Violation(s);
4. What must be done to eliminate the Violation(s);
5. How long the Violator(s) has to eliminate the Violation(s);
6. Whether there have been any known prior Violations involving the
Violator(s) in the City in the last ten (10) years;
7. A signed right of entry to inspect until the Violation has been
eliminated, and/or correct or abate the property if the voluntary correction
agreement is not satisfied;
8. The minimum amount of civil fines owed at the point the agreement
is entered; and
9. In bold print, that if the voluntary correction agreement is not satisfied
the City may, without any additional notice or hearing, impose any remedy
authorized by this chapter; order the abatement of the Violation by the Violator(s)
or the City’s employees or agents; and assess any abatement, investigation, or
enforcement costs to the Violator(s) and against the property.
C. Hearing:
1. As a condition to entering into a voluntary correction agreement, a
Violator expressly waives the right to a hearing, or any other review to challenge
the determination of a Violation, or the allegations contained in any Notice of
Violation, as the Violator concedes that the Violator is responsible for the Violation
of the Renton Municipal Code, and that the City has the right to use any lawful
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means provided by this code or applicable state or municipal law to investigate,
enforce, and eliminate the Violation.
2. The Violator(s) may request a hearing to challenge the computation of
the costs and/or Fines, and/or the Violator(s) may ask for a hearing to ask for
mitigation of the costs and/or Fines.
a. If there are multiple requests for a hearing, those hearings may be
consolidated if the Hearing Examiner finds it reasonable to do so.
b. The rules and procedures of the hearing shall be governed by the
relevant provisions of this chapter.
D. Additional Criteria and Requirements:
1. No Violator may enter into a second voluntary correction agreement
if that Violator has already failed to comply with a voluntary correction agreement
for a prior Violation of the same code provision.
2. The voluntary correction agreement acts as a stay of the accrual of
costs and/or fines, but if a Violator fails to eliminate the Violation in accordance
with the voluntary correction agreement, the costs and/or fines shall become due
and payable, and the Violator waives any right to a hearing to challenge the
determination of a Violation.
3. If a Violator is unable or unwilling to eliminate the Violation within the
time prescribed by the Notice of Violation or Order to Correct, then a voluntary
correction agreement is not appropriate.
4. A voluntary correction agreement is not a settlement agreement.
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5. The Administrator may use whatever type of voluntary correction
agreement form as is appropriate in his or her judgment to mitigate and ultimately
eliminate the Violation. The Administrator may modify the voluntary correction
agreement form on an individual case basis as needed to best respond to the facts,
circumstances, and conditions of a Violation. The Administrator may grant an
extension to a Violator only if, in the Administrator’s judgment, the Violator has
taken prompt and substantial steps to eliminate the Violation.
6. The voluntary correction agreement must be in writing and signed by
at least one (1) Violator. Any disagreement between Violators shall be addressed
between the Violators and, if necessary, in judicial hearings without requiring the
participation or presence of the City of Renton.
7. If the Violator fails to satisfy one (1) or more term(s) of the voluntary
correction agreement, after a Notice of Violation, the City may, without notice or
further hearings, order the abatement of the Violation by the Violator(s) or by City
employees or agents and assess any other costs related to the investigation,
enforcement, and resolution of this process to the Violator(s) and/or against the
property.
1‐10‐5 HEARING PROCEDURES:
A. Opportunity for a Hearing:
1. In order to provide due process and to achieve the purpose of this
chapter, a Violator or the CCI may request a hearing before the Hearing Examiner
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to raise any challenge to the Civil Enforcement Action, the City’s application of this
code, and/or to challenge or mitigate the costs and/or Fines.
2. The opportunity for a hearing is available for each Civil Enforcement
Action and the Fines imposed for multiple Violations at one (1) site or at multiple
sites by one (1) or more Violators.
3. The failure to request, submit a written argument, and/or appear at a
hearing makes the Civil Enforcement Action a final determination unless a Violator
timely requests a hearing under the process described in this chapter. If a hearing
is requested, the final determination of the Notice of Violation shall be made by
the Hearing Examiner following the conclusion of the hearing.
B. Hearing Requirements:
1. Timeliness: Any Violator and/or persons having any claim against the
title or contractual interest in the property where the Violation exists or the CCI
may request a hearing to challenge the notice, order, or application of the code,
or challenge or mitigate the costs and/or Fines. Any such request for a hearing
must be filed and filed with the City Clerk within fifteen (15) days of the issuance
of the Notice of Violation and/or Order to Correct. Any request for a hearing that
is not timely filed with the City in accordance with this section shall be denied.
2. Timing of a Hearing: If a Violator and/or persons having any claim
against the title or contractual interest in the property where the Violation exists
or the CCI submits a timely request for a hearing pursuant to this section, the City
Clerk shall set the date of the hearing to be held no more than ninety (90) days
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after the request for a hearing is filed. There shall be no fee to request a hearing
pursuant to this section.
3. Costs: A Violator or multiple Violators who request a hearing but who
fail to appear or participate in the hearing are responsible for any costs incurred
by the City to hold the hearing. The Hearing Examiner may assess the costs to the
Violator in writing within fifteen (15) days of the Violator’s failure to appear or
participate in the hearing.
4. Withdrawal of Request for Hearing: A Violator may withdraw their
request for a hearing no later than five (5) days prior to the scheduled hearing.
The Violator will not be charged the costs of the hearing if the Violator’s request
to withdraw the request is timely.
5. Final Determination: If no hearing is timely requested, the CCI’s
determination of the Violation is deemed final, and any costs and/or Fines become
due.
C. Hearing Procedures:
1. Hearing Procedure: The Hearing Examiner may choose to hear the
matter orally, in person, electronically, or based solely on the parties’ written
submissions. The Notice of Violation and/or Order to Correct may satisfy the City’s
burden of production, but the City may submit additional written testimony. If the
Hearing Examiner determines that the matter requires an in‐person hearing, such
a hearing may be scheduled, and appropriate and reasonable notice shall be
provided to the parties.
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2. Who May Appear: If the owner and the possessor or Person in Control
of the property are not the same, and if the owner fails to respond in writing or
fails to appear at an oral hearing after service of the Notice of Violation, there is a
presumption that the owner has given the Violator(s) the authority to act as
his/her agent for purposes of the hearing or that the owner has chosen not to
participate. Any Violator who has been issued a Notice of Violation, Order to
Correct, or any Fines and/or costs may appear as a party or designate a
representative for the hearing. The CCI or his or her designee shall appear on
behalf of the City. Any party who does not appear at a hearing forfeits the right to
challenge the Violation, and the Violation shall be deemed final as against that
party.
3. Scope of Hearing: The scope of the hearing is limited to the conditions
of the property on the date listed on the Notice of Violation. Re‐litigation of
previously imposed costs and/or Fines is prohibited.
4. Preponderance of Evidence Standard: The Hearing Examiner shall
determine by a preponderance of the evidence whether the facts are sufficient to
prove a Violation of the code, if all of the costs and/or fines should be imposed, or
that a Violation exists that must be corrected, and which Violator(s) is responsible
for the Violation. Multiple Violators may be held responsible. The Notice of
Violation, if signed and dated by the CCI, shall be deemed admissible evidence to
prove the Violation. If the Hearing Examiner determines that the evidence
supports that a Violation was committed after reviewing the Notice of Violation,
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then the burden of proof shall shift to the Violator(s) to show by a preponderance
of the evidence that a Violation has not occurred. The City is not required to call
witnesses to testify at the hearing.
5. Final Determination: The Hearing Examiner, after reviewing the
written submissions, exhibits, testimony, and other admitted evidence, may
confirm, dismiss, or modify the Civil Enforcement Action, and/or mitigate any
costs and/or Fines issued. The Hearing Examiner’s decision is deemed to be a final
determination and may only be appealed in accordance with relevant provisions
of law. The final determination should be issued within thirty (30) days of the
hearing, unless reasonable cause requires additional time.
6. Imposition of Fines: The Violator(s) found to be responsible for an
RMC civil code violation shall be liable for the payment of any costs and/or Fines
assessed. Payment is due within fifteen (15) days of the date on the Notice of
Violation. If a hearing is requested, the due date for payment shall be tolled until
after the Hearing Examiner issues a final determination of the Notice of Violation.
The payment of any cost and/or Fine shall be made to the City of Renton Finance
Department. It is the responsibility of the Violator(s) to provide the Administrator
or CCI with proof of the payment of any costs and/or fines, as is appropriate.
The Hearing Examiner is authorized to impose Fines up to and including
the maximum fines, or to mitigate the Fines, as the Hearing Examiner sees fit
based on the following criteria: the nature of the offense; the history of the
condition of the property; the history of the Violator; the ability of the Violator to
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pay the fines; the impact on the neighbors, neighborhood, or community; and the
need to discourage such conduct, inactivity or neglect. The payment of a Fine does
not prevent the City from asserting that the Violation continues to exist or from
asserting that a new Violation has been found.
7. It shall be the responsibility of the Violator(s) found responsible for
a Violation to completely eliminate the Violation and to achieve complete civil
code compliance. Payment of civil Fines, applications for permits,
acknowledgement of stop work orders, and compliance with other remedies do
not substitute for performing the corrective work required and bringing the
property into compliance to the satisfaction of the Administrator, or his or her
designee.
1‐10‐6 ABATEMENT:
A. In order to enforce the Hearing Examiner’s decision, the City may get an
order from Superior Court to enter onto a Violator’s property for the purpose of
inspecting and/or Abating the Violation.
B. The cost of abatement, cleaning up the property, removing hazards,
and/or bringing the property into compliance shall be borne by the Violator. All
costs shall be paid by the Violator to the City of Renton Finance Department within
thirty (30) days from the final determination of the Finding of Violation, or thirty
(30) days following the service of an invoice, whichever is later.
C. It shall be a misdemeanor to impede, delay, obstruct, or interfere with the
City’s employees or agents designated to perform the abatement. Any physical
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efforts to impede, delay, obstruct, or interfere with City employees or agents will
be forwarded to the prosecutor for appropriate criminal filing.
1‐10‐7 FAILURE TO COMPLY:
A. Criminal Penalty: It shall be unlawful to fail to comply with the terms of
this chapter, in accordance with the penalties prescribed by RMC 1‐3‐1.
1. A Violator who fails to comply with the terms of a Civil Enforcement
Action shall be guilty of a misdemeanor. To prove a failure to comply, the
prosecutor’s burden is to prove beyond a reasonable doubt as to each Violator,
that (a) The Violator owns or was the Person in Control of a property in the City of
Renton; and (b) The Violator was Served with a Notice and Order (or other Civil
Enforcement Action) related to that property and was ordered to correct the
Violation(s) within a prescribed time period; and (c) The Violator failed to
eliminate the Violation within the prescribed time period.
2. If a Violator is found guilty beyond a reasonable doubt, the Violator
shall serve no less than five (5) days in jail for the first conviction, no less than ten
(10) days for the second conviction, and no less than thirty (30) days for any
subsequent conviction. A Violator shall not be eligible for Electronic Home
Detention or any other alternative to jail time.
3. A Violator shall remain responsible for the RMC civil code violation
Fines and/or any costs assessed by the City, not to include the cost of prosecution.
B. Civil Remediation: A Violation, as described in this chapter, is a civil code
violation, and Violator(s) may be issued a Fine of up to two hundred fifty dollars
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($250) for each final determination of a Violation. For Ongoing Violations, a new
Fine shall be issued for each day (or portion thereof) in which the violation exists.
Nothing in this chapter is intended to limit or prevent the pursuit of any other
remedies or penalties permitted under the law, including criminal prosecution.
The payment of any fees, Fines, or assessments pursuant to this chapter does not
relieve a potential Violator of the duty to correct the Violation as ordered by the
Administrator, or his or her designee.
1‐10‐8 ADDITIONAL PROVISIONS:
A. Assessment Lien Authorized: Following the authorization by the
Administrator, when permitted by law, the City shall cause to have recorded a lien
with the King County Recorder’s Office, which lien may be foreclosed pursuant to
the laws of the State of Washington. The City may file an action to reduce the lien
to a judgment.
B. Written Expense Report: Where costs are assessed under this code and a
Violator fails to pay within the thirty (30) day period, the CCI shall prepare a
written itemized report to the Administrator showing the cost of abatement,
including rehabilitation, demolition, restoration, or repair of such property,
including such salvage value relating thereto plus the amount of any outstanding
fines. A copy of the report and a notice of the time and date when the report shall
be reviewed by the Administrator shall be served on the Violator(s) at least five
(5) days prior to the review by the Administrator, or verified as being previously
provided to the Violator(s).
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C. Additional Remedies:
1. Emergencies: Nothing in this chapter shall be read to limit or prohibit
the City from exercising its police powers by taking any appropriate action when
an emergency or dangerous or potentially dangerous location, property,
structure, or condition exists in the City. Not as a limitation, but for the purpose
of clarification, the City may abate, declare unsafe or unfit, or take some other
appropriate action when:
a. Dangerous Condition: A Violation poses an immediate danger to
safety, health, or welfare of the possessor of the property, occupants, neighbors,
neighborhood, community, public utilities, or the environment. The City may
assess costs and file a lien or seek a judgment in accordance with this Chapter.
b. Vacant Premises: After inquiry, if it appears that a premises has
been vacated and the owner and any Person in Control cannot be located or
refuses to abate the code Violation and the premises are either not secured
against entry or have been entered by trespassers, the City, pursuant to its
community caretaking and police powers, may enter the premises, secure the
premises against entry, and place a lien against the property for its administrative
costs, to include materials, staff time, attorney’s fees, and whatever additional
costs may accrue in order that the premises may be secured.
c. Costs: If the Superior Court or court of competent jurisdiction
decides, grants, and/or agrees that emergency action is warranted by the City, the
City shall seek costs if appropriate.
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2. Remedies Not Exclusive: The remedies noted in this chapter are not
exclusive and may be used in conjunction with any other remedies provided or
allowed under the Renton Municipal Code, the Revised Code of Washington, or
any other provision of law.
a. The City is not prohibited from remedying, abating, or mitigating
any condition that falls under this chapter by any other means authorized by law
or by enforcing its findings, remedies, costs, and/or fines by any means authorized
by law.
b. The City will seek all costs, including attorney’s fees, if it must
appear in a court of law to address a Violator’s failure to abate a Violation or
failure to pay any costs and/or fines. Unless otherwise precluded by law, the
provisions of this chapter may be used in lieu of or in addition to other
enforcement provisions, including, but not limited to, other provisions in the
Renton Municipal Code, the use of collection agencies, or other civil actions
including but not limited to injunctions.
D. Revocation, Suspension, Modification, or Denial of Permit or License:
1. Public Health and Safety: The City, without a hearing, may suspend,
revoke, or modify any valid permit or license issued by the City if or when it
reasonably believes:
a. That a Violator knows, or reasonably should know, of a Violation,
but the Violator continues to violate the permit or license or exacerbate a
Violation, and the CCI makes a finding of an imminent threat or substantial threat
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to safety, health, or welfare of others, property of others, or City property
including, but not limited to, utilities such as water and sewer; or
b. That a Violator misrepresented any material or significant fact in
applying for a permit or license.
2. Performing Work Without Authorization: The City, without a hearing,
may deny a request for a permit or license or to renew a permit or license or
revoke a permit or license when it reasonably believes that a Violator knows or
reasonably should have known, of a Violation, but continues to work, operate, or
exacerbate a Violation without a valid permit or license.
3. Post‐Deprivation Hearing: Any revocation, suspension, modification,
or denial of a permit or license under this section may allow the person who
possessed or sought the relevant permit or license and had the permit or license
revoked, suspended, modified, or denied an opportunity to request a hearing in a
manner detailed in this chapter after the City has revoked, suspended, or modified
the permit or license.
E. Conflicts: In the event of a conflict between this and any other provision
of this chapter or City ordinance, the more specific provision shall control.
F. Severability: If any one or more subsections or sentences of this chapter
are held to be unconstitutional or invalid, such decision shall not affect the validity
of the remaining portion of this chapter and the same shall remain in full force
and effect.
SECTION V. Subsection 4‐3‐010.E of the Renton Municipal Code is amended as follows:
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E. VIOLATIONS OF THIS CHAPTER AND PENALTIES:
Violation of this Section on adult retail and entertainment regulations is
declared to be a public nuisance per se, which may be abated by the City by way
of civil nuisance abatement procedures, RMC 1‐3‐3, or Chapter 1‐10 RMC 1‐3‐2,
Civil Penalties Code Enforcement, or both, and not by criminal prosecution.
SECTION VI. Subsection 4‐4‐100.D.6.b.i of the Renton Municipal Code is amended as
shown below. All other provisions in 4‐4‐100.D.6.b remain in effect and unchanged.
i. Timing and Responsibility for Removal: Upon the closure and
vacation of a business or activity, the owner of said business or activity shall
immediately remove all signs relating to said business and activity. If the owner of
said business or activity fails to remove said signs, then the owner of the property
upon which said signs are located shall remove said signs within thirty (30) days of
said closure and vacation of premises. If the owner of the property fails to remove
the signs within the designated time limit, then the Building Official may upon due
notice enforce civil penalty regulations per the code pursuant to Chapter 1‐10
RMC 1‐3‐2. Prior to the end of the thirty (30) day time period or time period
established upon notice by the City pursuant to enforcement of civil penalty
regulations, a new tenant or the property owner may request utilization of
existing signs or sign structures as regulated in paragraphs ii through iv of this
subsection.
SECTION VII. Subsection 4‐4‐100.J.4.c of the Renton Municipal Code is amended as
shown below. All other provisions in 4‐4‐100.J.4 remain in effect and unchanged.
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c. Removal Required: Each political sign shall be removed within
fourteen (14) days following an election, by the candidate, candidate’s
representative or proposition sponsor except that the successful candidates of a
primary election may keep their signs on display until fourteen (14) days after the
general election, at which time they shall be promptly removed. After fourteen
(14) days the City may pick up and dispose of remaining signs. Violation or failure
to comply with the provisions of this section shall subject the offender to Chapter
1‐10 RMC 1‐3‐2, Code Enforcement and Penalties.
SECTION VIII. Subsection 4‐4‐130.J.1 of the Renton Municipal Code is amended as shown
below. All other provisions in 4‐4‐130.J remain in effect and unchanged.
1. Penalties: Penalties for any violation of any of the provisions of this
Section shall be in accordance with Chapter 1‐10 RMC 1‐3‐2, Code Enforcement
and Penalties. In a prosecution under this Section, each tree removed, damaged
or destroyed will constitute a separate violation, and the monetary penalty for
each violation shall be no less than the minimum penalty, and no greater than the
maximum penalty of in accordance with RMC 1‐3‐2P 1‐10‐7, Penalties Failure to
Comply and the Renton Municipal Code.
SECTION IX. Subsections 4‐5‐060.M.5 and 4‐5‐060.M.6 of the Renton Municipal Code
are amended as shown below. All other provisions in 4‐5‐060.M remain in effect and unchanged.
5. 113.5 Unlawful continuance. Any person who shall continue any work
in or about the structure after having been served with a stop work order, except
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such work as that person is directed to perform to remove a violation or unsafe
condition, shall be subject to penalties as prescribed by Chapter 1‐10 RMC 1‐3‐2.
6. 113.6 Enforcement. Enforcement of the Construction Codes and the
Construction Administrative Code shall be in conformance with the procedures
set forth in Chapter 1‐10 RMC 1‐3‐2.
SECTION X. Subsections 4‐5‐060.N.1 and 4‐5‐060.N.2 of the Renton Municipal Code
are amended as shown below. All other provisions in 4‐5‐060.N remain in effect and unchanged.
1. 114.1 Notice to person responsible. Whenever the code official
determines that there has been a violation of this code or has grounds to believe
that a violation has occurred, notice shall be given in the manner prescribed in
RMC 4‐5‐060.G.2, 107.2 Construction documents, as amended and the applicable
provisions of the Chapter 1‐10 RMC 1‐3‐2, Civil Penalties Code Enforcement.
2. 114.2 Form. Such notice prescribed in RMC 4‐5‐060.G.1, 107.1 Submittal
documents, shall be in accordance with Chapter 1‐10 RMC 1‐3‐2. In addition to
the information required by Chapter 1‐10 RMC 1‐3‐2, the notice and order shall
contain:
a. A statement that the building official has found the building to be
dangerous with a brief and concise description of the conditions found to render
the building dangerous under the provisions of RMC 4‐5‐060.H, Section 108 –
Temporary Structures and Uses, of this code.
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b. Statements advising that if any required repair or demolition work
(without vacation being also required) is not commenced within the time
specified, the building official:
i. Will order the building vacated and posted to prevent further
occupancy until the work is completed; and
ii. May proceed to cause to be done and charge the costs thereof
against the property or its owner.
SECTION XI. Subsection 4‐5‐060.O.3 and 4‐5‐060.O.5 of the Renton Municipal Code are
amended as shown below. All other provisions in 4‐5‐060.O remain in effect and unchanged.
3. 115.3 Notice. Whenever the code official has closed a structure or
locked out equipment under the provisions of this section, notice shall be posted
in a conspicuous place in, on or about the structure or equipment affected by such
notice and served on the owner or the person or persons responsible for the
structure or equipment in accordance with Chapter 1‐10 RMC 1‐3‐2. The notice
shall be in the form prescribed in RMC 4‐5‐060.G.2, 107.2 Construction
documents, as amended. Every notice to vacate shall be issued, served and posted
as an order to cease activity under RMC 1‐3‐2.C 1‐10‐2.L.
5. 115.5 Placard removal. The code official shall remove the placard
posted in accordance with the provisions of RMC 4‐5‐060.H, Section 108 –
Temporary Structures and Uses, whenever the defect or defects upon which the
action was based have been eliminated. Any person who defaces or removes the
AGENDA ITEM #5. b)
ORDINANCE NO. ________
27
placard without the approval of the code official shall be subject to the penalties
set forth in Chapter 1‐10 RMC 1‐3‐2.
SECTION XII. Subsections 4‐5‐130.B.2 and 4‐5‐130.B.3 of the Renton Municipal Code are
amended as shown below. All other provisions in 4‐5‐130.B remain in effect and unchanged.
2. Subsection 301.3, Vacant structures and land, of the 2018 Edition of the
IPMC, is deleted in its entirety and replaced by the following:
301.3 Vacant buildings: All vacant buildings and premises thereof must
comply with this Code. Vacant buildings shall be maintained in a clean, safe, secure
and sanitary condition provided herein so as not to cause a blighting problem or
otherwise adversely affect the public health, safety, or quality of life.
301.3.1 Appearance: All vacant buildings must appear to be occupied,
or appear able to be occupied with little or no repairs.
301.3.2 Security: All vacant buildings must be secured against outside
entry at all times. Security shall be by the normal building amenities such as
windows and doors having adequate strength to resist intrusion. All doors and
windows must remain locked. There shall be at least one operable door into every
building and into each housing unit. Exterior walls and roofs must remain intact
without holes.
301.3.2.1 Architectural (cosmetic) structural panels: Architectural
structural panels may be used to secure windows, doors, and other openings
provided they are cut to fit the opening and match the characteristics of the
building. Architectural panels may be of exterior grade finished plywood or
AGENDA ITEM #5. b)
ORDINANCE NO. ________
28
Medium Density Overlaid plywood (MDO) that is painted to match the building
exterior or covered with a reflective material such as plexi‐glass.
Exception: Untreated plywood or similar structural panels may be
used to secure windows, doors and other openings for a maximum period of thirty
(30) days.
301.3.2.2 Security fences: Temporary construction fencing may be
used for a maximum period of thirty (30) days as a method to secure a building
from entry.
301.3.3 Weather protection: The exterior roofing and siding shall
be maintained as required in section 304.
301.3.4 Fire Safety:
301.3.4.1 Fire protection systems: All fire suppression and
alarms systems shall be maintained in a working condition and inspected as
required by the Fire Department.
301.3.4.2 Flammable liquids: No vacant building or premises or
portion thereof shall be used for the storage of flammable liquids or other
materials that constitute a safety or fire hazard.
301.3.4.3 Combustible materials: All debris, combustible
materials, litter and garbage shall be removed from vacant buildings, their
accessory buildings and adjoining yard areas. The building and premises shall be
maintained free from such items.
AGENDA ITEM #5. b)
ORDINANCE NO. ________
29
301.3.4.4 Fire inspections: Periodic Fire Department
inspections may be required at intervals set forth by the Fire Chief.
301.3.5 Plumbing fixtures: Plumbing fixtures connected to an
approved water system, an approved sewage system, or an approved natural gas
utility system shall be installed in accordance with applicable codes and be
maintained in sound condition and good repair or removed and the service
terminated in the manner prescribed by applicable codes.
301.3.5.1 Freeze protection: The building’s water systems shall
be protected from freezing.
301.3.6 Electrical: Electrical service lines, wiring, outlets or fixtures
not installed or maintained in accordance with applicable codes shall be repaired,
removed or the electrical services terminated to the building in accordance with
applicable codes.
301.3.7 Heating: Heating facilities or heating equipment in vacant
buildings shall be removed, rendered inoperable, or maintained in accordance
with applicable codes.
301.3.8 Interior floors: If a hole in a floor presents a hazard, the
hole shall be covered and secured with three‐quarter inch (3/4") plywood, or a
material of equivalent strength, cut to overlap the hole on all sides by at least six
inches (6").
301.3.9 Termination of utilities: The code official may, by written
notice to the owner and to the appropriate water, electricity or gas utility, request
AGENDA ITEM #5. b)
ORDINANCE NO. ________
30
that water, electricity, or gas service to a vacant building be terminated or
disconnected.
301.3.9.1 Restoration of service: If water, electricity, or gas
service has been terminated or disconnected pursuant to section 301.3.9, no one
except the utility may take any action to restore the service, including an owner
or other private party requesting restoration of service until written notification is
given by the code official that service may be restored.
301.3.10 Notice to person responsible: The code official may
inspect the building and premises whenever the code official has reason to believe
that a building is vacant, if there is a present danger, to exercise the City’s
community caretaking function, or where otherwise authorized by law. If the code
official determines that a vacant building violates any provision of this section, the
code official shall notify in writing the owner of the building or real property upon
which the building is located, or other person responsible, of the violations and
required corrections and shall be given a time frame to comply.
301.3.10.1 Alternate requirements: The requirements and
time frames of this section may be modified under an approved Plan of Action.
Within thirty (30) days of notification that a building or real property upon which
the building is located is in violation of this section, an owner may submit a written
Plan of Action for the code official to review and approve if found acceptable. A
Plan of Action may allow:
1) Extended use of non‐architectural panels.
AGENDA ITEM #5. b)
ORDINANCE NO. ________
31
2) Extended use of temporary security fencing.
3) Extended time before the demolition of a building is
required.
4) For substandard conditions to exist for a specific period of
time, provided the building is secured in an approved manner. When considering
a Plan of Action, the code official shall take into consideration the magnitude of
the violation and the impact to the neighborhood.
301.3.11 Enforcement: Violations of this section shall be enforced
according to the provisions and procedures of Chapter 1‐10 RMC 1‐3‐2 and
subject to the monetary penalties contained therein.
301.3.11.1 Abatement: A building or structure accessory
thereto that remains vacant and open to entry after the required compliance date
is found and declared to be a public nuisance. The code official is hereby
authorized to summarily abate the violation by closing the building to
unauthorized entry. The costs of abatement shall be a lien against the real
property and may be collected from the owner in the manner provided by law.
301.3.11.2 Unsafe buildings and equipment: Any vacant
building or equipment therein declared unsafe is subject to the provisions of
RMC 4‐5‐060 and the demolition provisions of RMC 4‐5‐060.
3. Section 302.4, Weeds, of the 2018 Edition of the IPMC, is amended to
read as follows:
AGENDA ITEM #5. b)
ORDINANCE NO. ________
32
Weeds: All premises and exterior property shall be maintained free from
weeds or plant growth in excess of twelve inches (12") in height on developed
property or twenty‐four inches (24") in height on vacant land. All noxious weeds
shall be prohibited. Weeds shall be defined as all grasses, annual plants and
vegetation, other than trees or shrubs; provided, however, this term shall not
include cultivated flowers and gardens.
Upon failure of the owner or agent having charge of a property to cut and
destroy weeds after service of a notice of violation, they shall be subject to the
provisions of Chapter 1‐10 RMC 1‐3‐2, Code Enforcement.
SECTION XIII. Subsection 4‐6‐030.S of the Renton Municipal Code is amended as follows:
S. VIOLATIONS OF THIS SECTION AND PENALTIES:
A violation of any of the provisions of this Section shall be a civil infraction
pursuant to Chapter 1‐10 RMC 1‐3‐2. See also RMC 4‐6‐110.
SECTION XIV. Subsection 4‐6‐090.I of the Renton Municipal Code is amended as follows:
I. VIOLATIONS OF THIS SECTION AND PENALTIES:
Unless otherwise specified, violations of this Section are code violations
subject to Chapter 1‐10 RMC 1‐3‐2, as it exists or may be amended.
SECTION XV. Section 5‐12‐30 of the Renton Municipal Code is amended as follows:
5‐12‐30 CIVIL PENALTY:
Any person who violates any provision of this Chapter, except the conduct
standards of Sections 5‐12‐24 and 5‐12‐25, shall be subject to a civil penalty in an
amount not to exceed one thousand dollars ($1,000.00) per violation, to be
AGENDA ITEM #5. b)
ORDINANCE NO. ________
33
directly assessed by the Director. The Director, in a reasonable manner, may vary
the amount of the penalty assessed to consider the appropriateness of the penalty
to the size of the business of the violator, the gravity of the violation, the number
of past and present violations committed, and the good faith of the violator in
attempting to achieve compliance after notification of the violation. All civil
penalties assessed will be enforced and collected in accordance with the
procedures specified in Chapter 1‐10 RMC Section 1‐3‐2.
SECTION XVI. Subsections 6‐27‐7.C and 6‐27‐7.D of the Renton Municipal Code are
amended as shown below. All other provisions in 6‐27‐70 remain in effect and unchanged.
C. Any owner of multi‐family housing which allows an accumulation of three
(3) or more shopping carts upon the multi‐family premises has committed a code
violation punishable according to the terms of Chapter 1‐10 RMC 1‐3‐2. There shall
be an exception for the owner of any multi‐family housing who has sent a letter
to all tenants, on a quarterly basis, advising the tenants to not leave shopping carts
on the premises of the multi‐family property and who has kept a record of such
letters. The owner of the multi‐family housing, to claim this exception, must also
contact the owner of the carts weekly until the carts are removed, and ask that
the carts be retrieved, keeping a record of the date and time of such contact.
D. Any owner of commercial or industrial property which allows the
accumulation of one or more shopping carts, not maintained as part of the
business, has committed a code violation punishable according to the terms of
Chapter 1‐10 RMC 1‐3‐2. The owner of the commercial or industrial property may
AGENDA ITEM #5. b)
ORDINANCE NO. ________
34
claim an exception from this code violation. To claim this exception, the owner
must contact the owner of the carts weekly until the carts are removed and ask
that the carts be retrieved, keeping a record of the date and time of such contact.
SECTION XVII. Section 8‐7‐5 of the Renton Municipal Code is amended as follows:
8‐7‐5 PENALTIES FOR VIOLATION:
Except as otherwise provided, any violation of this Chapter shall be a civil violation
subject to Chapter 1‐10 RMC 1‐3‐2. The penalties set forth herein shall not be
deemed exclusive; the City may obtain an injunction against such violation from
the Superior Court of King County. Any ordinance of the City inconsistent with any
portions of this Chapter is repealed except that any ordinance defining noise as a
nuisance shall remain in full force and effect.
SECTION XVIII. Section 9‐10‐1 of the Renton Municipal Code is amended as follows:
9‐10‐1 PERMISSION REQUIRED:
It shall be unlawful for any person, firm, corporation or association to construct,
cut up, dig up, undermine, break, excavate, tunnel or in any way disturb or
obstruct any street, alley or any street pavement, street curb, sidewalk, driveway
or improvement in the City without first having obtained written permission as
herein provided; provided, however, that in case of an emergency occurring
outside the regular office hours whenever an immediate excavation may be
necessary for the protection of life or private property, such matter shall be
reported immediately to the Department of Community and Economic
Development of the City, who may thereupon grant permission to make the
AGENDA ITEM #5. b)
ORDINANCE NO. ________
35
necessary excavation upon the express condition that an application for a permit
be made in the manner herein provided, on or before noon of the next following
business day. Any violation of this Section shall be governed by Chapter 1‐10 RMC
1‐3‐2.
SECTION XIX. Subsection 10‐12‐28.I of the Renton Municipal Code is amended as
follows:
I. Violation – Penalty: Any person violating the provisions of this Section shall
be guilty of a traffic infraction and shall be punished pursuant to Chapter 1‐10
RMC 1-3‐2, exclusive of any statutory assessments, provided, conduct that
constitutes a criminal traffic offense shall be charged as such and is subject to the
maximum penalties allowed for such offenses.
SECTION XX. If any section, subsection, sentence, clause, phrase or work of this
ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase or word of this ordinance.
SECTION XXI. This ordinance shall be in full force and effect thirty (30) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordinance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2021.
Jason A. Seth, City Clerk
AGENDA ITEM #5. b)
ORDINANCE NO. ________
36
APPROVED BY THE MAYOR this _______ day of _____________________, 2021.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:2165:8/16/21
AGENDA ITEM #5. b)
AB - 2970
City Council Regular Meeting - 25 Oct 2021
SUBJECT/TITLE: CAG-19-288, Change Order #3 – KPG
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Amanda Askren/ Lynne Hiemer, Interim Director/ Secretary
EXT.: Amanda 253-951-4147/ Lynne 206-399-6454
FISCAL IMPACT SUMMARY:
Add to consultant services budget in the amount of $48,728.00
SUMMARY OF ACTION:
Should Council authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to consultant
contract CAG-19-288, with KPG, P.S. for the Downtown Streetscape Project, Phase I, for additional consultant
support services in the amount of $48,728.00?
EXHIBITS:
A. KPG CO3 Streetscape Phase I
B. KPG CO3 IP
C. Legal approval KPG CO3 Streetscape Phase I
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to consultant contract CAG -19-
288, with KPG, P.S. for the Downtown Streetscape Project, Phase I, for additional consultant support services
in the amount of $48,728.00.
AGENDA ITEM #5. c)
M E M O R A N D U M
DATE:October 15, 2021
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Armondo Pavone, Mayor
FROM:Amanda Askren, Acting Director Economic Development
STAFF CONTACT:Lynne Hiemer, Admin Secretary for Economic Development
s
SUBJECT: Downtown Streetscape Project, Phase I / KPG Consultant Agreement
CAG-19-288, Supplemental Agreement No. 3
ISSUE:
Should Council authorize the Mayor and City Clerk to execute
Supplemental Agreement No. 3 to consultant contract CAG-19-
288, with KPG, P.S. for the Downtown Streetscape Project, Phase
I, for additional consultant support services in the amount of
$48,728.00?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Supplemental
Agreement No. 3 to consultant contract CAG-19-288, with KPG,
P.S. for the Downtown Streetscape Project, Phase I, for additional
consultant support services in the amount of $48,728.00.
BACKGROUND:
The purpose of this supplement is to add scope of work and
budget to the contract for additional consultant support services,
and to extend the contract expiration date to December 31, 2021.
Funding from King County CDBG / Project No. C19352
AGENDA ITEM #5. c)
City of Renton
KPG,P.S.
October 1,2019
KPG, P.S. is currently performing Construction Management Services for the project. This
Supplement will cover construction management services to account for the prolonged
suspension of work and project delays that has occurred.
Completion Date extended to December 31,2021
Add construction services budget of $48,728.00 for a new contract total of:
Original Contract ($294,216) + Supp 1 ($99,946) + Supp 2 ($28,120) + Supp 3 ($48,728) = $471,010
3 KPG, P.S.
3131 Elliot Ave. Suite 400
Seattle, WA 98121
206.286.1640
KPG PN 19052 October 1,2019 Decmber 31,2021
Downtown Core StreetscapeEngineering Services $471,010
KPG, P.S. is currently performing Construction Management Services for the project. This
Supplement will cover construction management services to account for the prolonged
suspension of work and project delays that has occurred.
Olivia Paraschiv
CAG-19-288
CAG-19-288
AGENDA ITEM #5. c)
City of Renton
Downtown Core Streetscape Engineering Services
KPG Project Number: 19052
October 4, 2021
Page 1 of 2
EXHIBIT A
CITY OF RENTON
DOWNTOWN CORE STREETSCAPE ENGINEERING SERVICES
CAG 19-288
SCOPE OF WORK
SUPPLEMENT #3
October 4, 2021
A. PROJECT BACKGROUND / DESCRIPTION
KPG, P.S. is currently performing Construction Management Services for the project. This
Supplement will cover construction management services to account for the prolonged
suspension of work and project delays that has occurred.
The contract completion date will be extended to December 31, 2021.
AGENDA ITEM #5. c)
PRIME CONSULTANT COST COMPUTATIONS
Client: City of Renton
Project: Downtown Core Streetscape Engineering Services
KPG PROJECT NUMBER: 19052 Supplement #3
DATE: October 4, 2021
Senior Engineer Resident
Engineer
Document
Control
Specialist
Construction
Technician Senior Admin
187 125 112 83 103 Hours Fee
Project Management and Administrative Services 8 8 824.00$
Review Plans and Specs 0 -$
Prepare ROM 0 -$
Construction Management Office Support 20 80 150 32 282 33,196.00$
Construction Management Project Closeout 4 40 80 124 14,708.00$
24 120 230 32 8 414 48,728.00$
24 120 230 32 8 414 48,728.00$
Material Testing Service -$
Chudgar Engineering Company (Structural Engineering)-$
-$
-$
-$
Mileage at current IRS rate -$
Reproduction Allowance -$
-$
48,728.00$
Total Subconsultant Expense
Reimbursable Direct Non-Salary Costs
Task No.
Labor Hour Estimate
Task Total
Task Description
Administrative Charge (5%)
Subtotal
Total Labor Hours and Fee
WE 10 - CONSTRUCTION SERVICES
Subconsultants
Total Reimbursable Expense
Total Estimated Budget
Total Hours and Labor Fee
Estimate by Task
Page 2 of 2
AGENDA ITEM #5. c)
AB - 2971
City Council Regular Meeting - 25 Oct 2021
SUBJECT/TITLE: CAG-20-143, Change Order #3 – RW Scott
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Amanda Askren/ Lynne Hiemer, Interim Director/ Secretary
EXT.: Amanda 253-951-4147/ Lynne 206-399-6454
FISCAL IMPACT SUMMARY:
Add to construction budget in the amount of $68,435.14.
SUMMARY OF ACTION:
Should Council authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to construction
contract CAG-20-143, with RW Scott Construction for the Downtown Streetscape Project, Phase I, for
additional construction support services in the amo unt of $68,435.14?
EXHIBITS:
A. RW Scott CO3 Streetscape Phase I
B. RW Scott CO3 IP
C. Legal Approval RW Scott CO3 Streetscape Phase I
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to construction contract CAG-
20-143, with RW Scott Construction for the Downtown Streetscape Project, Phase I, for additional
construction support services in the amount of $68,435.14.
AGENDA ITEM #5. d)
M E M O R A N D U M
DATE:October 15, 2021
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Armondo Pavone, Mayor
FROM:Amanda Askren, Acting Director Economic Development
STAFF CONTACT:Lynne Hiemer, Admin Secretary for Economic Development
SUBJECT: Downtown Streetscape Project, Phase I / RW Scott Construction
Agreement CAG-20-143, Supplemental Agreement No. 3
ISSUE:
Should Council authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3
to construction contract CAG-20-143, with RW Scott Construction for the Downtown
Streetscape Project, Phase I, for additional construction support services in the amount of
$68,435.14?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 3 to construction
contract CAG-20-143, with RW Scott Construction for the Downtown Streetscape Project, Phase
I, for additional construction support services in the amount of $68,435.14.
BACKGROUND:
The purpose of this supplement is to add scope of work and budget to the contract for
additional construction support services.
Funding from King County CDBG / Project No. C19352
AGENDA ITEM #5. d)
3
Project Number:CAG-20-143
Project Owner:City of Renton
Project Name:Renton Downtown Core Streetscapes Phase 1
Change Order Number:003
Prime Contractor:RW Scott Subcontractor:TSI and Mill Plain Electric
Ordered by the Engineer under the terms of section 1-04.4 of the Standard Specification
Change proposed by Contractor
Surety Consent (if required)
Attorney in Fact
Date
Original Contract Amount
Current Contract Amount
Estimated Net Change this Order
Estimated Contract Total After Change
Original Contract Duration 50 Working Days
Current Contract Duration 58 Working Days
Additional Days This Order 0 Working Days
Proposed Contract Duration 58 Working Days
Approval Recommended Approved Approval Recommended Approved
Project Engineer - Rick Hall, KPG Contractor - Ryan Burks, RW Scott
Date Date
Approval Recommended Approved Other Approval When Required
Project Owner - , City of Renton Signature Date
Date Representing
Page 1 of 3
$839,369.50
$850,725.36
$68,435.14
$919,160.50
Change Order
AGENDA ITEM #5. d)
3
Background:
Reason/Justification for Change:
Description of Change:
Contract Items Added/Deducted:
1 Add 68435.14$68,435.14
New Items Added:
$68,435.14
This change order does not guarantee payment or directly pay the contractor. This change order only adds funds
to the project to balance the bid items relating to Force Account.
You are ordered to perform the following described work upon receipt of an approved copy of this change order:
This change order is to cover the overage on contract work performed and tracked as Force Account for Bid Item
1 Minor Change and Bid Item 47 Resolution of Utility Conflicts. These two bid items combined for a total of
$90,872.35. Original contract estimate for Bid Item # Minor Change was $5,000.00 and Bid Item #47 Resolution of
Utility Conflicts also had an estimate of $5,000.00 planned in the contract amount. This results in a balance of
$80,872.35 in overages of required FA work creating a negative remaining contract balance for remaining work.
The Force Account worked and tracked as force account for Pay Estimate #5 includes:
FA #24 = $2,287.72, FA #25 =$2,543.53, FA #26 = $6156.16, and FA #27=$1,381.05, for concrete work for grade
break, added work for concrete curb and gutter, and sidewalk,
FA #28 = $12,788.61 for purchasing, and watering plant baskets by contractor, as requested by City of Renton, FA
#29 = $12,403.11 for fence railing around tree pits as requested by the City of Renton,
FA #30 = $4,263.81 for electrical changes including updates to existing power source for luminaires, kiosks which
entailed PSE permits, new wiring, new junction box, FA #31 = $1,572.03 for Skirting around the Pedestrian Kiosk
as requested by City of Renton, FA #32 = $1,594.88 for PSE cutover, FA #33 = $1,889.54 for installation of new
trench drain, FA #34 = $1,120..00 for remobilization fee for replacement of concrete sidewalk as requested by
City, FA #35 = $217.58 and FA #36 = $165.16 for adjustments to labor markup on FA's 1-23 for increase from 29%
to 31% mark-up per WSDOT 2020 Standard Specifications.
These force accounts ($48,218.20) plus remaining bid item work ($20,051.78) totals exceed the current contract
amount by $68,435.14
Change Order #03 will add **$68,435.14** to the current contract amount enabling the City to make full
payment to the contractor for final Pay Estimate #5.
Change Order Page 2 of 3
Change Order #03 Added dollars to enable payment
for contract work as completed.
CO 3 -01 Adjustment for dollars over current contract
AGENDA ITEM #5. d)
3
Measurement:
Measurement for New Item #C03-01 will be per LS .
Payment:
SUMMARY OF QUANTITIES
Existing Bid Item Adjustments
Item No. Description Unit Qty. Unit Price Amount
Change Order Items
Item No. Description Unit Qty. Unit Price Amount
LS 1
Payment for all work associated with the tasks described above shall be made under new items at unit
prices as detailed in the summary of quantities below, and will be full compensation for all costs
associated with labor, equipment, incidental material, haul, tools, incidentals, subcontractor and service
provider mark-up, overhead and profit required to furnish, install, and successfully complete all work
for the above-described tasks.
Change Order Page 3 of 3
Subtotal Existing Items: $0.00
CO 3-01 Adjustment for amount over contract 68,435.14$
$0.00
SUBTOTAL CHANGE ORDER AMOUNT:
WSST (%):
TOTAL CHANGE ORDER AMOUNT: $68,435.14
$68,435.14
$68,435.14
Subtotal Change Order Items:
68,435.14$
AGENDA ITEM #5. d)
AB - 2975
City Council Regular Meeting - 25 Oct 2021
SUBJECT/TITLE: Washington State Department of Transportation 2021-2023
Transportation Demand Management Implementation Agreement
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Public Works Transportation Systems Division
STAFF CONTACT: Dan Hasty, Transportation Planner
EXT.: 7217
FISCAL IMPACT SUMMARY:
The Washington State Department of Transportation’s (WSDOT) Transportation Demand Management
Implementation Agreement provides state funding to the city’s Commute Trip Reduction Program (CTR) which
is associated with the statewide Commute Trip Reduction Program. The agreement allows the city to bill
WSDOT for reimbursement for associated work as described in the WSDOT approved “Administrative Work
Plan.”
The term of the agreement is July 1, 2019 to June 30, 2023. The total budgeted amount is $162,542. Since
this agreement spans over two biennium budget cycles for the Washington Sta te Legislature, the agreement is
for $81,271, which reflects half of the funds are appropriated in the 2021 -2023 biennium budget. No
remaining funds are appropriated in the 2022-2023 biennium, funds could be added to the agreement by
written amendment.
SUMMARY OF ACTION:
Entering into the Transportation Demand Management Implementation Agreement allows the city to
implement a program that is in accordance with the state law to monitor Renton employers with Commute
Trip Reduction (CTR) affected worksites. This law was enacted as part of the Washington State Clean Air Act
which provides measures to improve air quality and manage congestion by encouraging the use of alternatives
to single occupancy vehicle commuting through the use of incentives to employees at businesses wit h 100 or
more employees arriving at work between 6:00 a.m. and 9:00 a.m.
Funding provided by the state covers the expenses to implement state and local CTR laws.
EXHIBITS:
A. Transportation Demand Management Implementation Agreement
B. Work Plan
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the 2-year Transportation Demand Management
Implementation Agreement with WSDOT that provides a cost reimbursement to the city of $81,271.
AGENDA ITEM #5. e)
WSDOT Contact:Monica Ghosh 206-464-1191
GhoshMo@wsdot.wa.gov
Agreement Number Contractor:
Term of Project
UPIN
Vendor #Contact:John Hasty 425-430-7321
Current Funds Projected Funds
$ 81,271
81,271$-$
Budget:
Transportation Demand Management Implementation Agreement
PTD0441
July 1, 2021 through June 30, 2023
WHEREAS, RCW 70.94.521 through RCW 70.94.555 establishes the state’s leadership role, and the
requirements and parameters to reduce traffic congestion, fuel use, and air pollution through commute
trip reduction programs, including transportation demand management programs for growth and
transportation efficiency centers (“GTEC”) in Washington State; and
Current Funds reflect total funding appropriated by the Washington State Legislature for the
Project in the 2021-2023 biennium.
PTTD015
SW00122000 0
THIS AGREEMENT, entered into by the Washington State Department of Transportation, hereinafter
“WSDOT,” and the Contractor identified above, hereinafter the “CONTRACTOR,” individually the
“PARTY” and collectively the “PARTIES.”
WHEREAS, the State of Washington in its Sessions Laws of 2021, Chapter 333 Section 220
authorizes funding for Public Transportation Programs and other special proviso funding as identified
in the budget through its 2021-2023 biennial appropriations to WSDOT; and
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained
herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS
FOLLOWS:
City of Renton
1055 South Grady Way
Renton, WA 98055
81,271$
Scope of Work: The CONTRACTOR agrees to provide Transportation Demand Management (TDM)
services, primarily used to support local Commute Trip Reduction (CTR) programs associated with the
Statewide Commute Trip Reduction Program, including: 1) Development and submission of an
Administrative Work Plan by the end of the first quarter of this AGREEMENT that must be approved by
WSDOT in writing; and 2) Implementation of the strategies and production of the deliverables outlined
in the WSDOT-approved Administrative Work Plan in order to implement a CTR program. The
Administrative Work Plan shall be incorporated as an amendment to this AGREEMENT.
Total Project Cost
SCOPE OF WORK AND BUDGET
Total Current & Projected Funds
$81,271
Funds
Commute Trip Reduction
City of Renton
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AGENDA ITEM #5. e)
Section 1
Purpose of Agreement
A. The purpose of this AGREEMENT is for WSDOT to provide funding to the CONTRACTOR
to be used solely for activities undertaken to fulfill the requirements of RCW 70.94.521 through
RCW 70.94.555, hereinafter known as the “Project.”
B. If this AGREEMENT is used as match for any other related projects with federal funds, in
addition to the requirements of Sections 1 through 30 of this AGREEMENT, the CONTRACTOR
must assume full responsibility for complying with all federal rules and regulations consistent with
the requirements imposed by use of the federal funds on any such related project(s), including
but not limited to Title 23 of the U.S. Code, Highways, as applicable, the regulations issued
pursuant thereto, 2 CFR Part 200, and 2 CFR Part 1201. The CONTRACTOR must also assume
full responsibility for compliance with Federal Highway Administration’s (FHWA) Required
Contract Provisions Federal-Aid Construction Contracts, FHWA 1273, which may be found here,
https://www.fhwa.dot.gov/construction/cqit/form1273.cfm, and any amendments/revisions
thereto; and/or the Federal Transit Administration Master Agreement 23, which may be found
here,https://www.transit.dot.gov/funding/grantee-resources/sample-fta-agreements/fta-grant-
agreements.
Section 2
Scope of Work
The CONTRACTOR agrees to perform all designated tasks of the Project under this
AGREEMENT as described in “Scope of Work and Budget”.
Section 3
Term of Project
The CONTRACTOR shall commence, perform and complete the Project within the time defined
in the caption space header above titled “Term of Project” of this AGREEMENT regardless of the
date of execution of this AGREEMENT, unless terminated as provided herein. The caption space
header above entitled’ “Term of Project” and all caption space headers above are by this reference
incorporated into this AGREEMENT as if fully set forth herein.
Section 4
Project Costs
The total reimbursable cost to accomplish the Project shall not exceed the “Current Funds”
detailed in the “Scope of Work and Budget”. The CONTRACTOR agrees to expend eligible “State
Funds” together with any “Contractor Funds” identified above in the “Scope of Work and Budget”
table. If at any time the CONTRACTOR becomes aware that the cost that it expects to incur in
the performance of this AGREEMENT will differ from the amount indicated in the “Scope of Work
and Budget” table above, the CONTRACTOR shall notify WSDOT in writing within thirty (30)
business days of making that determination.
Section 5
Reimbursement and Payment
A. Payment will be made by WSDOT on a reimbursable basis for actual costs and
expenditures incurred, while performing eligible direct and related indirect Project work during the
Project period. Payment is subject to the submission to and approval by WSDOT of properly
prepared invoices that substantiate the costs and expenses submitted by CONTRACTOR for
reimbursement. Failure to send in progress reports and financial information as required in
Section 11 –Reports may delay payment. The CONTRACTOR shall submit an invoice detailing
and supporting the costs incurred. Such invoices may be submitted no more than once per month
and no less than once per year, during the course of this AGREEMENT. If approved by WSDOT,
properly prepared invoices shall be paid by WSDOT within thirty (30) days of receipt of the invoice.
City of Renton
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AGENDA ITEM #5. e)
B. State Fiscal Year End Closure Requirement (RCW 43.88): The CONTRACTOR shall
submit an invoice for completed work in the same state fiscal period in which the work was
performed. As defined in RCW 43.88, the state fiscal period starts on July 1 and ends on June 30
the following year. Reimbursement requests must be received by July 15 of each state fiscal
period. If the CONTRACTOR is unable to provide an invoice by this date, the CONTRACTOR
shall provide an estimate of the expenses to be billed so WSDOT may accrue the expenditures
in the proper fiscal period. Any subsequent reimbursement request submitted will be limited to
the amount accrued as set forth in this section. Any payment request received after the timeframe
prescribed above will not be eligible for reimbursement.
Section 6
Administrative Work Plan
The CONTRACTOR agrees to submit to WSDOT an administrative work plan by the end of the
first quarter of this agreement or when the CONTRACTOR submits its first invoice, whichever is
sooner. The administrative work plan will include the following elements:
A. The work plan shall identify the deliverables, schedule, expected outcomes, performance
measures and strategies associated with this AGREEMENT and other strategies as defined in
the approved and locally adopted CTR or GTEC plans. These plans may include, but are not
limited to, recruiting new employer worksites, reviewing employer programs and providing site-
specific suggestions for improved CTR performance, administering surveys, reviewing program
exemption requests, providing employer training, providing incentives, performing promotion and
marketing, and providing emergency ride home and other commuter services.
B. The administrative work plan may be amended based on mutual written agreement
between the WSDOT Project Manager and the CONTRACTOR.
Section 7
Survey Coordination
The CONTRACTOR agrees to coordinate with WSDOT and its contracting partners for
Commute Trip Reduction employer surveys.
Section 8
Planning Data
The CONTRACTOR agrees to provide WSDOT with updated program goals for affected
worksites and jurisdictions as requested. These updates shall be submitted electronically in a
format specified by WSDOT. WSDOT may request worksite TDM plans for review.
Section 9
Database Updates
The CONTRACTOR agrees to provide WSDOT and the CONTRACTOR’s contracting partners
with updated lists of affected or participating worksites, employee transportation coordinators, and
jurisdiction contacts, as requested. These updates will be submitted in a format specified by
WSDOT.
Section 10
Use of State Funds for Incentives
The CONTRACTOR agrees to use State funds provided as part of this AGREEMENT in
accordance with incentives guidance that WSDOT shall provide to the CONTRACTOR.
Section 11
Reports
The CONTRACTOR shall prepare and submit quarterly, annual, and final progress reports
pursuant to this agreement and as prescribed in WSDOT’s Transportation Demand
Implementation Agreement Guidebook or as requested by WSDOT. Due to Legislative and
WSDOT reporting requirements, any required quarterly progress reports shall be submitted for
City of Renton
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AGENDA ITEM #5. e)
the duration of the AGREEMENT period regardless of whether the underlying funding sources
have been exhausted. Post-grant annual performance reporting may also be required as
prescribed in the aforementioned guidebook.
Section 12
Funding Distribution
The CONTRACTOR may distribute funds to local jurisdictions to include counties, cities, transit
agencies, Transportation Management Associations, and Metropolitan Planning Organizations or
other eligible organizations authorized to enter into agreements for the purposes of implementing
CTR and/or GTEC, plans as applicable, and as authorized by RCW 70.94.544, and by ordinances
adopted pursuant to RCW 70.94.527(5).
Section 13
Implementation Plans
The CONTRACTOR shall incorporate appropriate sections of the “Scope of Work and Budget”
and incentives guidance, as well as the approved administrative work plan, in all agreements
with eligible contracting partner(s), as necessary, to coordinate the development,
implementation, and administration of such CTR and/or GTEC plans, and in compliance with
applicable ordinances.
Section 14
Coordination with Regional Transportation Planning Organizations (RTPO)
The CONTRACTOR shall coordinate the development and implementation of its CTR and/or
GTEC plan and programs with the applicable regional transportation planning organization
(RTPO). The CONTRACTOR agrees to notify the RTPO of any substantial changes to its plans
and programs that could impact the success of the regional CTR plan. The CONTRACTOR
agrees to provide information about the progress of its CTR and/or GTEC plan and programs to
the RTPO upon request.
Section 15
Project Records
The CONTRACTOR agrees to establish and maintain accounts for the Project in order to
sufficiently and properly reflect all eligible direct and related indirect Project costs incurred in the
performance of this AGREEMENT. Such accounts are referred to herein collectively as the
"Project Account." All costs claimed against the Project Account must be supported by properly
executed payrolls, time records, invoices, contracts, and payment vouchers evidencing in
sufficient detail the nature and propriety of the costs claimed.
Section 16
Audits, Inspections, and Records Retention
WSDOT, the State Auditor, and any of their representatives, shall have full access to and the right
to examine, during normal business hours and as often as they deem necessary, all of the
CONTRACTOR’s records with respect to all matters covered by this AGREEMENT. Such
representatives shall be permitted to audit, examine and make excerpts or transcripts from such
records, and to make audits of all contracts, invoices, materials, payrolls, and other matters
covered by this AGREEMENT. In order to facilitate any audits and inspections, the
CONTRACTOR shall retain all documents, papers, accounting records, and other materials
pertaining to this AGREEMENT for six (6) years from the date of completion of the Project or the
Project final payment date. However, in case of audit or litigation extending past that six (6) years
period, then the CONTRACTOR must retain all records until the audit or litigation is completed.
The CONTRACTOR shall be responsible to assure that the CONTRACTOR and any
subcontractors of CONTRACTOR comply with the provisions of this section and provide,
WSDOT, the State Auditor, and any of their representatives, access to such records within the
scope of this AGREEMENT.
City of Renton
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AGENDA ITEM #5. e)
Section 17
Agreement Modifications
A. Either PARTY may request changes to this AGREEMENT, including changes in the Scope
of Project. Such changes that are mutually agreed upon shall be incorporated as written
amendments to this AGREEMENT. No variation or alteration of the terms of this AGREEMENT
shall be valid unless made in writing and signed by authorized representatives of the PARTIES
hereto, provided, however, that changes to the project title, UPIN, the contact person of either
PARTY, or dollar amount changes that do not affect the project total cost, will not require a written
amendment, but will be approved and documented by WSDOT through an administrative revision.
WSDOT shall notify the CONTRACTOR of the revision in writing.
B. If an increase in funding by the funding source augments the CONTRACTOR’s allocation
of funding under this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an
amendment to this AGREEMENT, providing for an appropriate change in the Scope of Project
and/or the Project Cost in order to reflect any such increase in funding.
C. If a reduction of funding by the funding source reduces the CONTRACTOR’s allocation of
funding under this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an
amendment to this AGREEMENT providing for an appropriate change in the Scope of Project
and/or the Project Cost in order to reflect any such reduction of funding.
Section 18
Recapture Provision
In the event that the CONTRACTOR fails to expend State Funds in accordance with state law
and/or the provisions of this AGREEMENT, WSDOT reserves the right to recapture State Funds
in an amount equivalent to the extent of noncompliance. The CONTRACTOR agrees to repay
such State Funds under this recapture provision within thirty (30) days of demand.
Section 19
Disputes
A. If the PARTIES cannot resolve by mutual agreement, a dispute arising from the
performance of this AGREEMENT the CONTRACTOR may submit a written detailed description
of the dispute to the WSDOT Public Transportation Division’s Statewide Transportation Demand
Management Programs Manager or the WSDOT Public Transportation Statewide Transportation
Demand Management Programs Manager’s designee who will issue a written decision within ten
calendar (10) days of receipt of the written description of the dispute. This decision shall be final
and conclusive unless within ten calendar (10) days from the date of CONTRACTOR’s receipt of
WSDOT’s written decision, the CONTRACTOR mails or otherwise furnishes a written appeal to
the Director of the Public Transportation Division or the Director’s designee. In connection with
any such appeal the CONTRACTOR shall be afforded an opportunity to offer material in support
of its position. The CONTRACTOR’s appeal shall be decided in writing within thirty (30) days of
receipt of the appeal by the Director of the Public Transportation Division or the Director’s
designee. The decision shall be binding upon the CONTRACTOR and the CONTRACTOR shall
abide by the decision.
B. Performance During Dispute. Unless otherwise directed by WSDOT, the
CONTRACTOR shall continue performance under this AGREEMENT while matters in dispute are
being resolved.
City of Renton
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AGENDA ITEM #5. e)
Section 20
Termination
A. Termination for Convenience. WSDOT and/or the CONTRACTOR may suspend or
terminate this AGREEMENT, in whole or in part, and all or any part of the financial assistance
provided herein, at any time by written notice to the other PARTY. WSDOT and the
CONTRACTOR shall agree upon the AGREEMENT termination provisions including but not
limited to the settlement terms, conditions, and in the case of partial termination the portion to be
terminated. Written notification must set forth the reasons for such termination, the effective date,
and in case of a partial termination the portion to be terminated. However, if, in the case of partial
termination, WSDOT determines that the remaining portion of the award will not accomplish the
purposes for which the award was made, WSDOT may terminate the award in its entirety. The
PARTIES may terminate this AGREEMENT for convenience for reasons including, but not limited
to, the following:
1. The requisite funding becomes unavailable through failure of appropriation or otherwise;
2. WSDOT determines, in its sole discretion, that the continuation of the Project would not
produce beneficial results commensurate with the further expenditure of funds;
3. The CONTRACTOR is prevented from proceeding with the Project as a direct result of an
Executive Order of the President with respect to the prosecution of war or in the interest of national
defense; or an Executive Order of the President or Governor of the State with respect to the
preservation of energy resources;
4. The CONTRACTOR is prevented from proceeding with the Project by reason of a
temporary preliminary, special, or permanent restraining order or injunction of a court of
competent jurisdiction where the issuance of such order or injunction is primarily caused by the
acts or omissions of persons or agencies other than the CONTRACTOR; or
5. The State Government determines that the purposes of the statute authorizing the Project
would not be adequately served by the continuation of financial assistance for the Project;
6. In the case of termination for convenience under subsections A.1-5 above, WSDOT shall
reimburse the CONTRACTOR for all costs payable under this AGREEMENT that the
CONTRACTOR properly incurred prior to termination. The CONTRACTOR shall promptly submit
its claim for reimbursement to WSDOT. If the CONTRACTOR has any property in its possession
belonging to WSDOT, the CONTRACTOR will account for the same, and dispose of it in the
manner WSDOT directs.
B. Termination for Default. WSDOT may suspend or terminate this AGREEMENT for
default, in whole or in part, and all or any part of the financial assistance provided herein, at any
time by written notice to the CONTRACTOR, if the CONTRACTOR materially breaches or fails to
perform any of the requirements of this AGREEMENT, including:
1. Takes any action pertaining to this AGREEMENT without the approval of WSDOT, which
under the procedures of this AGREEMENT would have required the approval of WSDOT;
2. Jeopardizes its ability to perform pursuant to this AGREEMENT, United States of America
laws, Washington state laws, or local governmental laws under which the CONTRACTOR
operates;
3. Fails to make reasonable progress on the Project or other violation of this AGREEMENT
that endangers substantial performance of the Project; or
4. Fails to perform in the manner called for in this AGREEMENT or fails, to comply with, or
is in violation of, any provision of this AGREEMENT. WSDOT shall serve a notice of termination
on the CONTRACTOR setting forth the manner in which the CONTRACTOR is in default
hereunder. If it is later determined by WSDOT that the CONTRACTOR had an excusable reason
for not performing, such as events which are not the fault of or are beyond the control of the
CONTRACTOR, such as a strike, fire or flood, WSDOT may: (a) allow the CONTRACTOR to
continue work after setting up a new delivery of performance schedule, or (b) treat the termination
as a termination for convenience.
City of Renton
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AGENDA ITEM #5. e)
C. WSDOT, in its sole discretion may, in the case of a termination for breach or default, allow
the CONTRACTOR ten (10) business days, or such longer period as determined by WSDOT, in
which to cure the defect. In such case, the notice of termination will state the time period in which
cure is permitted and other appropriate conditions. If the CONTRACTOR fails to remedy to
WSDOT's satisfaction the breach or default within the timeframe and under the conditions set
forth in the notice of termination, WSDOT shall have the right to terminate this AGREEMENT
without any further obligation to CONTRACTOR. Any such termination for default shall not in any
way operate to preclude WSDOT from also pursuing all available remedies against
CONTRACTOR and its sureties for said breach or default.
D. In the event that WSDOT elects to waive its remedies for any breach by CONTRACTOR
of any covenant, term or condition of this AGREEMENT, such waiver by WSDOT shall not limit
WSDOT's remedies for any succeeding breach of that or of any other term, covenant, or condition
of this AGREEMENT.
E. Any termination of the AGREEMENT, whether for convenience or for default, that requires
the AGREEMENT to be terminated or discontinued before the specified end date set forth in the
caption header, “Term of Project”, shall require WSDOT to amend the AGREEMENT to reflect
the termination date and reason for termination.
Section 21
Forbearance by WSDOT Not a Waiver
Any forbearance by WSDOT in exercising any right or remedy hereunder, or otherwise afforded
by applicable law, shall not be a waiver of or preclude the exercise of any such right or remedy.
Section 22
Waiver
In no event shall any WSDOT payment of grant funds to the CONTRACTOR constitute or be
construed as a waiver by WSDOT of any CONTRACTOR breach, or default, and shall in no way
impair or prejudice any right or remedy available to WSDOT with respect to any breach or default.
In no event shall acceptance of any WSDOT payment of grant funds by the CONTRACTOR
constitute or be construed as a waiver by CONTRACTOR of any WSDOT breach, or default which
shall in no way impair or prejudice any right or remedy available to CONTRACTOR with respect
to any breach or default.
Section 23
WSDOT Advice
The CONTRACTOR bears complete responsibility for the administration and success of the work
as it is defined in this AGREEMENT and any amendments thereto. Although the CONTRACTOR
may seek the advice of WSDOT, the offering of WSDOT advice shall not modify the
CONTRACTOR’s rights and obligations under this AGREEMENT and WSDOT shall not be held
liable for any advice offered to the CONTRACTOR.
Section 24
Limitation of Liability and Indemnification
A. The CONTRACTOR shall indemnify and hold harmless WSDOT, its agents, employees,
and officers and process and defend at its own expense any and all claims, demands, suits at law
or equity, actions, penalties, losses, damages, or costs (hereinafter referred to collectively as
“claims”), of whatsoever kind or nature brought against WSDOT arising out of, in connection with
or incident to this AGREEMENT and/or the CONTRACTOR’s performance or failure to perform
any aspect of this AGREEMENT. This indemnity provision applies to all claims against WSDOT,
its agents, employees and officers arising out of, in connection with or incident to the acts or
omissions of the CONTRACTOR, its agents, employees and officers. Provided, however, that
nothing herein shall require the CONTRACTOR to indemnify and hold harmless or defend the
City of Renton
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AGENDA ITEM #5. e)
WSDOT, its agents, employees or officers to the extent that claims are caused by the acts or
omissions of the WSDOT, its agents, employees or officers. The indemnification and hold
harmless provision shall survive termination of this AGREEMENT.
B. The CONTRACTOR shall be deemed an independent contractor for all purposes, and the
employees of the CONTRACTOR or its subcontractors and the employees thereof, shall not in
any manner be deemed to be the employees of WSDOT.
C. The CONTRACTOR specifically assumes potential liability for actions brought by
CONTRACTOR’s employees and/or subcontractors and solely for the purposes of this
indemnification and defense, the CONTRACTOR specifically waives any immunity under the
State Industrial Insurance Law, Title 51 Revised Code of Washington.
D. In the event either the CONTRACTOR or WSDOT incurs attorney’s fees, costs or other
legal expenses to enforce the provisions of this section of this AGREEMENT against the other
PARTY, all such fees, costs and expenses shall be recoverable by the prevailing PARTY.
Section 25
Governing Law, Venue, and Process
This AGREEMENT shall be construed and enforced in accordance with, and the validity and
performance thereof shall be governed by the laws of the State of Washington. In the event that
either PARTY deems it necessary to institute legal action or proceedings to enforce any right or
obligation under this AGREEMENT, the PARTIES hereto agree that any such action shall be
initiated in the Superior Court of the State of Washington situated in Thurston County.
Section 26
Compliance with Laws and Regulations
The CONTRACTOR agrees to abide by all applicable State laws and regulations, including, but
not limited to those concerning employment, equal opportunity employment, nondiscrimination
assurances, Project record keeping necessary to evidence AGREEMENT compliance, and
retention of all such records. The CONTRACTOR will adhere to all of the nondiscrimination
provisions in Chapter 49.60 RCW. The CONTRACTOR will also comply with the Americans with
Disabilities Act of 1990 (ADA), Public Law 101-336, including any amendments thereto which
provides comprehensive civil rights protection to individuals with disabilities in the areas of
employment public accommodations, state and local government services and
telecommunication.
Section 27
Severability
If any covenant or provision of this AGREEMENT shall be adjudged void, such adjudication shall
not affect the validity or obligation of performance of any other covenant or provision, or part
thereof, that in itself is valid if such remainder conforms to the terms and requirements of
applicable law and the intent of this AGREEMENT. No controversy concerning any covenant or
provision shall delay the performance of any other covenant or provision except as herein allowed.
Section 28
Counterparts
This AGREEMENT may be executed in several counterparts, each of which shall be deemed to
be an original having identical legal effect. The CONTRACTOR does hereby ratify and adopt all
statements, representations, warranties, covenants, and agreements and their supporting
materials contained and/or mentioned in such executed counterpart, and does hereby accept
State Funds and agrees to all of the terms and conditions thereof.
City of Renton
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AGENDA ITEM #5. e)
Section 29
Execution
This AGREEMENT is executed by the Director of the Public Transportation Division, State of
Washington, Department of Transportation, or the Director's designee, not as an individual
incurring personal obligation and liability, but solely by, for, and on behalf of the State of
Washington, Department of Transportation, in his/her capacity as Director of the Public
Transportation Division.
Section 30
Binding Agreement
The undersigned acknowledges that they are authorized to execute the AGREEMENT and bind
their respective agency(ies) and/or entity(ies) to the obligations set forth herein.
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and
year last signed below.
WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
CONTRACTOR
Brian Lagerberg, Director
Public Transportation Division
Authorized Representative
Title
Print Name
Date Date
City of Renton
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AGENDA ITEM #5. e)
Commute Trip Reduction (CTR) Administrative Work Plan
2019-2023
Agreement number: PDT0122
Biennial targets:
Estimated number of drive-alone trips to reduce to meet 2019-2023 CTR goals:
Up to 1,000 drive-alone trips to meet CTR goals
Please note that this work plan is a requirement of the CTR agreement with WSDOT. It must be submitted and
approved by WSDOT before you will receive state CTR funds. Only those strategies in an approved work plan will be
eligible for reimbursement.
For each of the major strategies in your work plan, complete the table below. The purpose of the work plan is to
provide a strategic overview of your local approach to meet your biennial targets. For each strategy, indicate the
estimated budget, the key deliverables, implementation timeline, expected outcomes, potential issues and risks, and
the performance measures you will use to determine progress of a strategy.
Strategy 1: Keep records current. Review CTR Employer Program submittals and work with employers, the State
and King County Metro.
Brief description Maintain master files and employer information using
both local and state tools and notify affected sites of
CTR Program submittal requirements. Review plans,
administer approval process and review any extensions
and exemptions for compliance. When progress has not
been made work with Company’s ETC, and the State, to
improve programs and marketing plans.
Budget $10,000
Deliverables Employer information up to date; approved plans and/or
exemptions as appropriate
Timeline Per ordinance
Expected outcomes Employer compliance
Potential issues and risks Changes to CTR law
Performance measures Approved plans
Strategy 2: Train all new ETCs to ensure that they have an understanding of the requirements of the law and their
responsibilities. Identify and notify potential affected sites and provide training for those new ETC’s. Develop and
implement strategies for successful plan implementation. Provide opportunities for training for all designated
ETC’s.
Brief description Identify and notify potential new sites, consult with new
site (assist with identifying ETC, assist with baseline
survey and program development), consult with new
ETCs at existing sites, provide ETC training
opportunities, conduct survey training; offer ETC
Network Group meetings, update and maintain CTR
information on city website and printed information.
Report information to WSDOT as necessary. Note:
Training has been done through cooperation with King
County Metro in the past, training is now available over
AGENDA ITEM #5. e)
the web. City of Renton staff will work directly with
new ETCs at their request.
Budget $6,000
Deliverables Potential site identifications and site notifications;
meetings with employers; employer CTR plans,
trainings for all new ETC’s and additional training as
necessary for all ETC’s
Timeline At least twice per year for identification and training
opportunities
Expected outcomes Employer identification and participation in program
with a CTR plan
Potential issues and risks Changes to law and requirements
Performance measures Identify affected sites and provide assistance, trainings
Strategy 3: Ensure ETC’s and program managers have relevant program information and ensure compliance with
distribution requirements; provide ETCs with up-to-date, relevant commute information and tools, opportunity to
attend network and other meetings, and provide turn-key promotions to assist with reaching targets. Provide
communication and promotional opportunities.
Brief description Keep current with program activities and share
information with employers. Attend state, local and
regional meetings. Provide tools to help employers reach
targets. Work with network groups; provide assistance,
incentives and staffing for events. Promote alternatives
to all employers using many methods.
Budget $13,000
Deliverables Employer education, marketing tools
Timeline ongoing
Expected outcomes Enhanced performance by employers
Potential issues and risks Changes to CTR law
Performance measures Progress toward goals
Strategy 4: Target worksites in urban centers and along RapidRide route to actively promote alternatives to drive
alone commuting
Brief description Analyze survey results for sites, develop strategies to help ETCs
communicate and promote program to employees, implement
targeted promotions at sites throughout Renton, help ETCs
develop marketing plans, help ETCs set up VanShare etc.
Budget $2,700
Deliverables Increased awareness and activity along corridors
Timeline By early 2014
Expected outcomes Improved survey results
Potential issues and risks Lack of participation, economic downturn
Performance measures Improve compliance and activities
Strategy 5: Focused effort on employment areas that lack fixed route public transportation options.
Brief description Renton’s Mayor has personally undertaken outreach to all
worksites with a focus on larger worksites. The City is working
to improve connections to King County Metro bus service,
particularly RapidRide and the connecting services such as Link
AGENDA ITEM #5. e)
Light Rail, Sounder Commuter Rail and existing bus transit
routes will be a major focus of Renton’s outreach and
promotional effort in 2017- 2019.
Budget $5,600
Deliverables Increased transit ridership
Timeline Ongoing through mid-2019
Expected outcomes Discovery of viable alternatives to driving alone
Potential issues and risks Cost will be a major factor
Performance measures Increased participation in CTR alternatives
Strategy 6: Administration of CTR surveys
Brief description Send survey notifications, review extensions and exemptions,
provide trainings, assistance and analysis. Make
recommendations for improvements, meet with company
representatives.
Budget $10,000
Deliverables Survey results
Timeline Biennial
Expected outcomes Better understanding of CTR and TDM measures
Potential issues and risks Changes to CTR law
Performance measures DA and VMT rate, employer compliance
Strategy 7: Program administration
Brief description General administration required for implementing CTR Plan
include management of contracts, programs and policies;
manage finances and budget activities, review and approve
waivers, exemptions and enforcement if applicable, implement
best practices. Work with sites for approvals and compliance,
professional training and development, workshops and meetings.
Budget $10,000
Deliverables Completed contracts
Timeline Through 2015
Expected outcomes Approvals of contracts and activities, training in subject
Potential issues and risks Changes to CTR law
Performance measures Compliance
Strategy 8: Local CTR Plan Update
Brief description Attend meetings, travel and work on updating Local CTR Plan
Budget $2,472
Deliverables Prepare and update CTR Plan
Timeline Through 2015
Expected outcomes Updated CTR Plan
Potential issues and risks Non compliance
Performance measures PSRC and CTR Board approval
Strategy 9: Local CTR Plan Update
Brief description Involve CTR sites and other employers in Transit Center
Relocation
Budget $8,000
Deliverables Many of Renton’s CTR sites are not along existing transit
AGENDA ITEM #5. e)
corridors. The City will be working closely with employers to
improve connections to these areas as part of service realignment
that will accompany the move.
Timeline Through 2019
Expected outcomes Improved access to transit
Potential issues and risks Unmet expectations may result
Performance measures Increased transit usage
Strategy 10: Transit Center Relocation
Brief description Involve CTR sites and other employers in Transit Center
Relocation
Budget $8,000
Deliverables Many of Renton’s CTR sites are not along existing transit
corridors. The City will be working closely with employers to
improve connections to these areas as part of service realignment
that will accompany the move.
Timeline Through 2019
Expected outcomes Improved access to transit
Potential issues and risks Unmet expectations may result
Performance measures Increased transit usage
Strategy 10: Involve CTR worksites in non-motorized transit connection improvements
Brief description Involve CTR sites and other employers in transit connection
improvements
Budget $5500
Deliverables Renton is going to be implementing many trail and bicycle
facility improvements in the coming biennium. There will be
special outreach made to CTR sites and employment sites as part
of this effort.
Timeline Through 2019
Expected outcomes Improved access to transit
Potential issues and risks Unmet expectations may result
Performance measures Increased transit usage
Strategy 11: Work directly with Pierce Transit and Community Transit staff to form VanShares to transit hubs in
Pierce County
Brief description Involve CTR sites and other employers in transit connection
improvements
Budget $5500
Deliverables Renton, Pierce Transit and Community Transit have been
working collaboratively on this effort. Kent, Tukwila and large
employers have already expressed interest in expanding and
promoting it.
Timeline Through 2021
AGENDA ITEM #5. e)
Expected outcomes Improved access to transit
Potential issues and risks Unmet expectations may result
Performance measures Increased transit usage
If your organization plans to use other financial resources besides state CTR funds to
implement the activities in your administrative work plan, please provide an estimate of
how you will use these funds.
Source of local funds Total estimated to be spent in
2017-2019
How the funds will be used
City of Renton $15,000 Staff time, materials etc for
Notification of newly affected
sites, Administration of surveys,
Training/Networking/Support,
Promotion & Marketing, Contract
administration planning activities
and meetings.
Total local funds:$15,000
If your organization plans to disburse any state CTR funds to other organizations to
implement the activities in your administrative work plan, please estimate the total
amount disbursed for the biennium below.
Organization Total estimated to be disbursed
in 2017-2019
Purpose of disbursal
King County Metro, Wheel
Options, other promotions
$4,000 Training of ETCs and Renton
City staff, promotions
Total disbursement:$4,000
AGENDA ITEM #5. e)
AB - 2969
City Council Regular Meeting - 25 Oct 2021
SUBJECT/TITLE: Interagency Agreement between Washington Traffic Safety
Commission and the City of Renton for the Safer Access to
Neighborhood Destinations grant project
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Public Works Transportation Systems Division
STAFF CONTACT: Vangie Garcia, Transportation Planning and Programming Manager
EXT.: 7319
FISCAL IMPACT SUMMARY:
Washington Traffic Safety Commission (WTSC) will compensate the city for the Safer Access to Neighborhood
Destinations traffic safety project to help prevent future fatal and/or serious injury collisions by increasing
public awareness and providing safe driver education for all modes of travel. The WTSC’s contribution costs
shall not exceed a maximum amount of $247,397 over two years. The Commission will reimburse the City for
actual, eligible costs incurred for work performed.
SUMMARY OF ACTION:
The city was awarded a $247,397 grant from the Washington Traffic Safety Commission in 2021. This program
includes several components focused in two of Renton’s most diverse, lowest-income neighborhoods –
Benson/Cascade and Skyway/West Hill. The project will focus on engagement activities geared towards school
aged children, young drivers, and adults in order to improve safety and address traffic stress around schools.
Using community-based leadership, this project will educate Renton residents in the Wes t Hill and Benson
neighborhoods on pedestrian and bicycle laws through community assessment, elementary age Traffic Safety
Deputy Academy, high school-age Youth Driver Council, and adult Responsible Driver Advisory Groups with the
ultimate goal of increasing positive traffic safety behaviors.
The Safer Access to Neighborhood Destinations project is a two-year duration with strategies and objectives
aligned to be implemented by Fall 2023. This agreement is to set forth the mutual rights, responsibilities and
obligations of the City and the Commission for the implementation of the traffic safety project and
implementation.
EXHIBITS:
A. Interagency Agreement
B. Grant Application
C. Grant Confirmation E-mail
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Interagency Agreement with Washington Traffic Safety
Commission for the obligation of grant funding for the Safer Access to Neighborhood Destinations traffic
safety project.
AGENDA ITEM #5. f)
Interagency Agreement-2022-AG-4309-Renton Safer Access to Neighborhood Destinations
INTERAGENCY AGREEMENT
BETWEEN THE
Washington Traffic Safety Commission
AND
City of Renton
THIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission, hereinafter referred to as
“WTSC,” and City of Renton, hereinafter referred to as “SUB-RECIPIENT.”
NOW THEREFORE, in consideration of the authority provided to WTSC in RCW 43.59 and RCW 39.34, terms, conditions,
covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties mutually agree as
follows:
1. PURPOSE OF THE AGREEMENT:
The purpose of this Agreement is to provide funding, provided by the United States Department of Transportation (USDOT) National
Highway Traffic Safety Administration (NHTSA) and allowed under the Assistance Listing/Catalog of Federal Domestic Assistance
(CFDA) # 20.616, for traffic safety grant project 2022-AG-4309-Renton Safer Access to Neighborhood Destinations.
2. PERIOD OF PERFORMANCE
The period of performance of this Agreement shall commence upon the date of execution by both parties, but not
earlier than October 1, 2021. The maximum length of this grant is intended to be 2 years. Funding beyond the first year is
contingent on availability of funding and satisfactory performance of the Sub-Recipient. and remain in effect until September
30, 2022 unless terminated sooner, as provided herein.
3. STATEMENT OF WORK
The SUB-RECIPIENT shall carry out the provisions of the traffic safety project described here as the Statement of Work (SOW). If
the SUB-RECIPIENT is unable to fulfill the SOW in any manner on this project, the SUB-RECIPIENT must contact the WTSC
program manager immediately and discuss a potential amendment. All Federal and State regulations will apply.
3.1 SCOPE OF WORK
3.1.1 Problem ID and/or Opportunity
Over the past five (5) years, there are almost four (4) times more locations of distracted driving collisions than the number of
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AGENDA ITEM #5. f)
fatal/serious injury collisions. A reduction in distracted driving may help prevent future fatal and/or serious injury collisions.
Increasing public awareness of the significance of speed on pedestrian and bicyclist injury severity and providing safe driver
education improve safety for all modes of travel by affecting traveler behavior.
Community Planning Areas are neighborhoods that share community identity, schools, existing infrastructure, physical features,
service areas, districts, access to and from the community, and/or data collection units. The schools in the West Hill and Benson
community planning areas have the highest rates of low-income students. These neighborhoods also have percentages higher than
the city-wide average of the population at or below twice (2x) the poverty level (“working poor), cost burdened households, seniors
with a disability, and households without a vehicle available.
The West Hill and Benson areas have location clusters of fatal and serious injury crashes in the last 5 years. The campaigns will be
designed to consider existing barriers to public engagement and help build a relationship of trust in the neighborhood.
3.1.2 Project Goal
Using community-based leadership, this project will educate Renton residents in the West Hill and Benson neighborhoods on
pedestrian and bicycle laws through community assessment, elementary-age Traffic Safety Deputy Academy, high-school-aged
Youth Driver Councils and adult Responsible Driver Advisory Groups with the ultimate goal of increasing positive traffic safety
behaviors.
3.1.3 Project Strategies, Objectives, and Measures
Strategy 1: Assess the communities to identify preferred routes to neighborhood destinations and areas of concern that currently
exist along those routes.
Objective 1.1 – Design community assessment kits in collaboration with community stakeholders.
Objective 1.2 – Utilize social media, city communications networks, and public speaking opportunities to grow a group of community
stakeholders to work with the Safer Routes to Neighborhood Destinations programs.
Objective 1.3 – Develop a plan for distributing community assessment kits and for identifying preferred travel routes and network
gaps.
Objective 1.4 – Provide Summary Report of the results of the community assessment/inquiry phase, making sure to send
information to those individuals who indicated an interest in joining a Neighborhood Traffic Safety group.
Strategy 2 – Design and implement a Neighborhood Traffic Safety Deputy Academy, a traffic safety program specifically for
elementary or school-age children to increase awareness of safe walking, rolling, and driving practices.
Objective 2.1 – Design educational traffic safety activities and supporting material that elementary-age children can do by
themselves, with other children, and/or together with parent-figures.
Objective 2.2 – Co-design a large activity by community area or school with program participants, such as conducting a walking
audit of a route in the neighborhood or coordinating a Walking School Bus to their local school.
Objective 2.3 – Hold a graduation event after completion of the program where participants can receive a certificate of completion.
Strategy 3 – Design and implement a Young Drivers Council that will teach leadership skills by conducting a teen-to-teen traffic
safety campaign.
Objective 3.1 – Develop traffic safety curriculum for younger drivers, aged 16-18.
Objective 3.2 – Assist members of the Young Drivers Council to develop a group project that includes interaction or engagement
with youth outside the program and reinforces safe decision making and aims to decrease distracted driving, such as a social media
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AGENDA ITEM #5. f)
campaign, producing short videos that can be posted and shared.
Objective 3.3 – Assist in the implementation of the Young Drivers Council group project.
Strategy 4 – Facilitate and organize a Responsible Drivers Advisory Group consisting of volunteers from the community and the
public.
Objective 4.1 – Design traffic safety materials for adults to understand Level of Traffic Stress (LTS) and help provide input for a
high-level Neighborhood Traffic Action Plan (NTAP).
Objective 4.2 – Facilitate and organize a group activity to connect the LTS concept with their environment, such as a group walk
identifying the Pedestrian LTS on a main route.
Objective 4.3 – Develop a high-level NTAP for each community planning area in the project or areas identified by the Responsible
Drivers Advisory Group. The NTAP may be the basis of proposed infrastructure projects to be implemented by the City or proposed
policy changes, such as establishment of Pedestrian and Bicycle Safety Zones.
3.2. MILESTONES, DELIVERABLES, AND PERFORMANCE MEASURES
Description Completed
Date
Year 1 - Kick-off Meeting with internal team.12/17/2021
Year 1, Obj. 1.1 Community Assessment Kits designed 01/14/2022
Year 1, Obj. 1.2, Report on number of communications developed or delivered.03/18/2022
Year 1, Obj. 1.3, Distribution plan developed.04/15/2022
Year 1, Obj. 2.1, RFP for design of educational materials for Deputy Academy - Winner
selected
04/15/2022
Year 1, Obj. 3.1, RFP for design of educational materials for Young Drivers Council - Winner
selected
04/15/2022
Year 1, Obj. 4.1, RFP for design of educational materials for Neighborhood Traffic Action Plan -
Winner selected
04/15/2022
Year 1, Obj. 1.4, Summary of community assessments/inquiry phase provided.06/17/2022
Year 1, Obj. 2.1,. Educational traffic safety activities and supporting material for Deputy
Academy developed.
08/19/2022
Year 1, Obj. 3.1, Traffic safety curriculum for Young Drivers Council (ages 16-18) developed.08/19/2022
Year 1, Obj. 4.1, Education Campaign Materials for Neighborhood Traffic Action Plan
developed
08/19/2022
Year 1, Stg. 1, Final Safer Access to Neighborhood Destination Maps created and distributed 08/19/2022
Year 2, Obj. 2.2, Neighborhood Traffic Safety Deputy Academy activity developed.11/18/2022
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AGENDA ITEM #5. f)
3.3. COMPENSATION
3.3.1. The cost of accomplishing the work described in the SOW will not exceed $247,397.00 over two years. Payment for
satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount in a written
Amendment to this Agreement executed by both parties.
3.3.2. If the SUB-RECIPIENT intends to charge indirect costs, an Indirect Cost Rate must be established in accordance with WTSC
policies, and a federally-approved cost allocation plan may be required to be submitted to the WTSC before any performance is
conducted under this Agreement.
3.3.3 The SUB-RECIPIENT must submit a travel authorization form (A-40) to request approval for any travel not defined in the
scope of work and for all travel outside of the continental United States. State travel policies (SAAM Chapter 10) would apply.
3.3.4. If WTSC makes travel arrangements on behalf of the SUB-RECIPIENT, state travel policies must be followed. See
Washington State Administrative & Accounting Manual (SAAM) Chapter 10 which can be obtained at this website:
https://www.ofm.wa.gov/sites/default/files/public/legacy/policy/10.htm. If for any reason, this information is not available at this
website, contact the WTSC office at 360-725-9860.
3.3.5. WTSC will reimburse travel related expenses consistent with the written travel policies of the SUB-RECIPIENT. If no written
policy exists, state travel policies (SAAM Chapter 10) apply.
3.3.6. WTSC will only reimburse the SUB-RECIPIENT for travel related expenses for travel defined in the scope of work and budget
or for which approval was expressly granted. The SUB-RECIPIENT must provide appropriate documentation (receipts) to support
reimbursement requests, including the A-40 Travel Authorization form if required.
3.4. SUMMARY OF PROJECT COSTS
Year 2, Obj. 3.3, Young Drivers Council group project designed.11/18/2022
Year 2, Obj. 4.1, Neighborhood Traffic Action Plan activity developed 11/18/2022
Year 2, Obj 2.3, Educational traffic safety activities for Deputy Academy implemented.04/14/2023
Year 2, Obj. 3.4, Young Drivers Council group project implemented.04/14/2023
Year 2, Obj. 4.2, Neighborhood Traffic Action Plan group activity to connect the LTS concept
with their environment completed.
04/14/2023
Year 2, Obj. 4.3, Neighborhood Traffic Action Plan for each community planning area
completed
07/21/2023
Year 2 - Presentation to Transportation Committee or City Council on SAND given.09/15/2023
SUMMARY OF COSTS AMOUNT
Employee salaries and benefits $125,000.00
Travel $0.00
Contract Services $107,697.00
page 4 of 16
AGENDA ITEM #5. f)
YEAR 1
Employee Salaries and Benefits - $62,500
The Project Manager (PM) position will spend 20 hours per week managing all project activities and oversee all program planning
efforts, including coordinating with internal and external groups. Project Manager will be a Civil Engineer III Classification. The total
project manager activity will not exceed $62,500
In Year One, the PM will oversee RFQ solicitation for the public engagement materials creation and coordinate creation of the public
engagement plan to be implemented in Year Two.
Travel - $0.00
Contractual Services – $67,700.00
Marketing/Public Involvement Contract - $37,700.00. First year contract(s) will be for the design and development of all published
documents, and educational training materials. Contractor will be determined through competitive procurement process following
City of Renton procurement rules.
It is estimated that the production of designed materials will be at least $10,000 for each group: School-Age Children, Young
Drivers, and Adults, for a total of $30,000.
Note: All costs for contractual services are estimates. Actual contract amounts will be determined by the City of Seattle’s
procurement process. All sub-contracts must adhere to federal spending regulations and must be consistent with Section 8 -
Assignment - of this contract.
No contractors have been selected for this project yet, so identification of any DBE vendors is premature. Solicitation for contract
services will begin as soon as possible following City of Renton procurement processes. The city will insert the following notification
in all solicitations for bids, Requests for Proposals for work, or materials subject to the Acts and the Regulations made in connection
with all Federal-Aid Highway Program and, in adapted form, in all proposals for negotiated agreements regardless of funding source
as noted in the City’s Title VI Plan:
"The City of Renton , in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d
to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to
this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award."
Good and Services - $7,000.00
Equipment (listed in the table below) $0.00
Goods or other expenses $14,700.00
Indirect Costs $0.00
TOTAL $247,397.00
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AGENDA ITEM #5. f)
• Printing - $5,000.00.
• Postage - $2,000.00.
Equipment - $0.00
Total Direct Expenses = $137,200
Indirect Costs - $0.00
Total Year One Direct and Indirect Expenses (TOTAL REQUEST) = $137,200.00
Year Two (Contingent on funding availability and satisfactory progress in year one activities)
Salaries and Benefits = $62,500
In Year Two, the Project Manager will create partnerships with area schools and community-based organizations and collaborate to
leverage existing community engagement. The Project Manager will also coordinate with an interdepartmental project team so that
public engagement will be implemented alongside other city programs, be the main public point of contact for the project and be
responsible for the Adults Advisory Group efforts. The Project Manager will be responsible for overseeing the logistics and tactics of
the group project and take the lead in acquiring any required legal permissions or permits. This activity will take 20 hours a week to
accomplish and the cost for this activity will not exceed $62,500.
Travel - $0.00
Contractual Services – $39,997.00
Marketing/Public Involvement Contract for implementation of traffic safety campaigns - $4,997.00. Year 2 contractual services are
for the implementation of the programs designed in Year 1. City match will pay for the balance of expenses associated with this
contract.
In Year two, the project will contract with a Youth Facilitator to lead the Young Drivers Council and administer the leadership
curriculum. This activity will take 40 hours a week and the cost for this activity will not exceed $35,000.00
Note: All costs for contractual services are estimates. Actual contract amounts will be determined by the City of Seattle’s
procurement process.) All sub-contracts must adhere to federal spending regulations and must be consistent with Section 8 -
Assignment - of this contract.
No contractors have been selected for this project yet, so identification of any DBE vendors is premature. Solicitation for contract
services will begin as soon as possible following City of Renton procurement processes. The city will insert the following notification
in all solicitations for bids, Requests for Proposals for work, or materials subject to the Acts and the Regulations made in connection
with all Federal-Aid Highway Program and, in adapted form, in all proposals for negotiated agreements regardless of funding source
as noted in the City’s Title VI Plan:
"The City of Renton , in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d
to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to
this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this
page 6 of 16
AGENDA ITEM #5. f)
invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award."
Goods and Services - $7,700.00
• Printing - $5,500.00.
• Postage - $2,200.00.
Equipment - $0.00
Total Direct Expenses = $110,197.00
Indirect Costs - $0.00
Total Year Two Direct and Indirect Expenses (TOTAL REQUEST) = $110,197.00
Total for two years = $247,397.00
APPLICABLE STATE AND FEDERAL TERMS AND CONDITIONS:
4. ACTIVITY REPORTS
The SUB-RECIPIENT will submit progress reports on the activity of this project in the form provided by the WTSC using the WTSC
Enterprise Management System (WEMS) Progress Reporting process or other alternate means pre-approved by WTSC. The SUB-
RECIPIENT will include copies of publications, training reports, and any statistical data generated in project execution in the reports.
The final report will be submitted to WTSC within 30 days of termination of this Agreement. WTSC reserves the right to delay the
processing of invoices until activity reports are received and approved.
5. ADVANCE PAYMENTS PROHIBITED
No payments in advance of or in anticipation of goods or services to be provided under this Agreement shall be made by the WTSC.
6. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties in the form of a written Amendment to this Agreement. Such
amendments shall only be binding if they are in writing and signed by personnel authorized to bind each of the parties.
7. ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise,
regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto.
8. ASSIGNMENT
The SUB-RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part, without the express prior
written consent of the WTSC, which consent shall not be unreasonably withheld. The SUB-RECIPIENT shall provide the WTSC a
copy of all third-party contracts and agreements entered into for purposes of fulfilling the SOW. Such third-party contracts and
agreements must follow applicable federal, state, and local law, including but not limited to procurement law, rules, and procedures.
If any of the funds provided under this Agreement include funds from NHTSA, such third-party contracts and agreements must
include the federal provisions set forth in this Agreement in sections 32 through 40.
9. ATTORNEYS’ FEES
In the event of litigation or other action brought to enforce the Agreement terms, each party agrees to bear its own attorney fees and
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AGENDA ITEM #5. f)
costs.
10. BILLING PROCEDURE
The SUB-RECIPIENT shall submit monthly invoices for reimbursement to WTSC with supporting documentation as WTSC shall
require. All invoices for reimbursement shall be submitted through the WEMS invoicing process, or via alternate method if approved
by WTSC. Payment to the SUB-RECIPIENT for approved and completed work will be made by warrant or account transfer by
WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC. Upon expiration of the Agreement, any
claim for payment not already made shall be submitted within 45 days after the expiration date of this Agreement. All invoices for
goods received or services performed on or prior to June 30, 2022, must be received by WTSC no later than August 10, 2022. All
invoices for goods received or services performed between July 1, 2022, and September 30, 2022, must be received by WTSC no
later than November 15, 2022. WTSC reserves the right to delay the processing of invoices until activity reports required by Section
4 of this agreement, are received and approved.
11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
The SUB-RECIPIENT shall not use or disclose any information concerning the WTSC, or information which may be classified as
confidential, for any purpose not directly connected with the administration of this Agreement, except with prior written consent of
the WTSC, or as may be required by law.
12. COST PRINCIPLES
Costs incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E.
13. COVENANT AGAINST CONTINGENT FEES
The SUB-RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission, brokerage, or contingent fee to
solicit or secure this Agreement or to obtain approval of any application for federal financial assistance for this Agreement. The
WTSC shall have the right, in the event of breach of this section by the SUB-RECIPIENT, to annul this Agreement without liability.
14. DISPUTES
14.1. Disputes arising in the performance of this Agreement, which are not resolved by agreement of the parties, shall be decided in
writing by the WTSC Deputy Director or designee. This decision shall be final and conclusive, unless within 10 days from the date of
the SUB-RECIPIENT’s receipt of WTSC’s written decision, the SUB-RECIPIENT furnishes a written appeal to the WTSC Director.
The SUB-RECIPIENT’s appeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal by the
Director. The decision shall be binding upon the SUB-RECIPIENT and the SUB-RECIPIENT shall abide by the decision.
14.2. Performance During Dispute. Unless otherwise directed by WTSC, the SUB-RECIPIENT shall continue performance under
this Agreement while matters in dispute are being resolved.
14.3 In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under
this Agreement, the Parties hereto agree that any such action or proceedings shall be brought in the superior court situated in
Thurston County, Washington.
15. GOVERNANCE
15.1. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any
applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws.
15.2. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the
inconsistency shall be resolved by giving precedence in the following order:
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AGENDA ITEM #5. f)
15.2.1. Applicable federal and state statutes and rules
15.2.2. Terms and Conditions of this Agreement
15.2.3. Any Amendment executed under this Agreement
15.2.4. Any SOW executed under this Agreement
15.2.5. Any other provisions of the Agreement, including materials incorporated by reference
16. INCOME
Any income earned by the SUB-RECIPIENT from the conduct of the SOW (e.g., sale of publications, registration fees, or service
charges) must be accounted for, reported to WTSC, and that income must be applied to project purposes or used to reduce project
costs.
17. INDEMNIFICATION
17.1. To the fullest extent permitted by law, the SUB-RECIPIENT shall indemnify and hold harmless the WTSC, its officers,
employees, and agents, and process and defend at its own expense any and all claims, demands, suits at law or equity, actions,
penalties, losses, damages, or costs of whatsoever kind (“claims”) brought against WTSC arising out of or in connection with this
Agreement and/or the SUB-RECIPIENT’s performance or failure to perform any aspect of the Agreement. This indemnity provision
applies to all claims against WTSC, its officers, employees, and agents arising out of, in connection with, or incident to the acts or
omissions of the SUB-RECIPIENT, its officers, employees, agents, contractors, and subcontractors. Provided, however, that nothing
herein shall require the SUB-RECIPIENT to indemnify and hold harmless or defend the WTSC, its agents, employees, or officers to
the extent that claims are caused by the negligent acts or omissions of the WTSC, its officers, employees or agents; and provided
further that if such claims result from the concurrent negligence of (a) the SUB-RECIPIENT, its officers, employees, agents,
contractors, or subcontractors, and (b) the WTSC, its officers, employees, or agents, or involves those actions covered by RCW
4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the negligence of the SUB-
RECIPIENT, its officers, employees, agents, contractors, or subcontractors.
17.2. The SUB-RECIPIENT agrees that its obligations under this Section extend to any claim, demand and/or cause of action
brought by, or on behalf of, any of its employees or agents in the performance of this agreement. For this purpose, the SUB-
RECIPIENT, by mutual negotiation, hereby waives with respect to WTSC only, any immunity that would otherwise be available to
it against such claims under the Industrial Insurance provisions chapter 51.12 RCW.
17.3. The indemnification and hold harmless provision shall survive termination of this Agreement.
18. INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or
agents of that party and shall not be considered for any purpose to be employees or agents of the other party.
19. INSURANCE COVERAGE
19.1. The SUB-RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, if required by law.
19.2. If the SUB-RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior to the start of any
performance of work under this Agreement, the SUB-RECIPIENT shall provide WTSC with proof of insurance coverage (e.g.,
vehicle liability insurance, private property liability insurance, or commercial property liability insurance), as determined appropriate
by WTSC, which protects the SUB-RECIPIENT and WTSC from risks associated with executing the SOW associated with this
Agreement.
20. LICENSING, ACCREDITATION, AND REGISTRATION
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AGENDA ITEM #5. f)
The SUB-RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation, and registration requirements
and standards necessary for the performance of this Agreement. The SUB-RECIPIENT shall complete registration with the
Washington State Department of Revenue, if required, and be responsible for payment of all taxes due on payments made under
this Agreement.
21. RECORDS MAINTENANCE
21.1. During the term of this Agreement and for six years thereafter, the SUB-RECIPIENT shall maintain books, records,
documents, and other evidence that sufficiently and properly reflect all direct and indirect costs expended in the performance of the
services described herein. These records shall be subject to inspection, review, or audit by authorized personnel of the WTSC, the
Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to
this Agreement will be retained for six years after expiration. The Office of the State Auditor, federal auditors, the WTSC, and any
duly authorized representatives shall have full access and the right to examine any of these materials during this period.
21.2. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the
property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any
third parties without first giving notice to the furnishing party and giving them a reasonable opportunity to respond. Each party will
utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not
erroneously disclosed to third parties.
22. RIGHT OF INSPECTION
The SUB-RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or to any other authorized agent
or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate
performance, compliance, and/or quality assurance under this Agreement. The SUB-RECIPIENT shall make available information
necessary for WTSC to comply with the right to access, amend, and receive an accounting of disclosures of their Personal
Information according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or any regulations enacted or
revised pursuant to the HIPAA provisions and applicable provisions of Washington State law. The SUB-RECIPIENT shall upon
request make available to the WTSC and the United States Secretary of the Department of Health and Human Services all internal
policies and procedures, books, and records relating to the safeguarding, use, and disclosure of Personal Information obtained or
used as a result of this Agreement.
23. RIGHTS IN DATA
23.1. WTSC and SUB-RECIPIENT agree that all data and work products (collectively called “Work Product”) pursuant to this
Agreement shall be considered works made for hire under the U.S. Copyright Act, 17 USC §101 et seq., and shall be owned by the
state of Washington. Work Product includes, but is not limited to, reports, documents, pamphlets, advertisement, books, magazines,
surveys, studies, computer programs, films, tapes, sound reproductions, designs, plans, diagrams, drawings, software, and/or
databases to the extent provided by law. Ownership includes the right to copyright, register the copyright, distribute, prepare
derivative works, publicly perform, publicly display, and the ability to otherwise use and transfer these rights.
23.2. If for any reason the Work Product would not be considered a work made for hire under applicable law, the SUB-RECIPIENT
assigns and transfers to WTSC the entire right, title, and interest in and to all rights in the Work Product and any registrations and
copyright applications relating thereto and any renewals and extensions thereof.
23.3. The SUB-RECIPIENT may publish, at its own expense, the results of project activities without prior review by the WTSC,
provided that any publications (written, visual, or sound) contain acknowledgment of the support provided by NHTSA and the
WTSC. Any discovery or invention derived from work performed under this project shall be referred to the WTSC, who will
determine through NHTSA whether patent protections will be sought, how any rights will be administered, and other actions
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AGENDA ITEM #5. f)
required to protect the public interest.
24. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this
Agreement and prior to completion of the SOW under this Agreement, the WTSC may terminate the Agreement under the
"TERMINATION FOR CONVENIENCE" clause, without the 30 day notice requirement. The Agreement is subject to renegotiation at
the WTSC’s discretion under any new funding limitations or conditions.
25. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity
shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder
conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of
this Agreement are declared to be severable.
26. SITE SECURITY
While on WTSC premises, the SUB-RECIPIENT, its agents, employees, or sub-contractors shall conform in all respects with all
WTSC physical, fire, or other security policies and applicable regulations.
27. TAXES
All payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other such expenses for the SUB-
RECIPIENT or its staff shall be the sole responsibility of the SUB-RECIPIENT.
28. TERMINATION FOR CAUSE
If the SUB-RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreement or violates any of these
terms and conditions, the WTSC will give the SUB-RECIPIENT written notice of such failure or violation, and may terminate this
Agreement immediately. At the WTSC’s discretion, the SUB-RECIPIENT may be given 15 days to correct the violation or failure. In
the event that the SUB-RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15-
day period, this Agreement may be terminated at the end of that period by written notice of the WTSC.
29. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Agreement, either party may terminate this Agreement, without cause or reason, with 30 days
written notice to the other party. If this Agreement is so terminated, the WTSC shall be liable only for payment required under the
terms of this Agreement for services rendered or goods delivered prior to the effective date of termination.
30. TREATMENT OF ASSETS
30.1. Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all property furnished by the SUB-
RECIPIENT for the cost of which the SUB-RECIPIENT is entitled to be reimbursed as a direct item of cost under this Agreement
shall pass to and vest in the WTSC upon delivery of such property by the SUB-RECIPIENT. Title to other property, the cost of which
is reimbursable to the SUB-RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of such
property in the performance of this Agreement, or (ii) commencement of use of such property in the performance of this Agreement,
or (iii) reimbursement of the cost thereof by the WTSC in whole or in part, whichever first occurs.
30.2. Any property of the WTSC furnished to the SUB-RECIPIENT shall, unless otherwise provided herein or approved by the
WTSC, be used only for the performance of this Agreement.
30.3. The SUB-RECIPIENT shall be responsible for any loss or damage to property of the WTSC which results from the negligence
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AGENDA ITEM #5. f)
of the SUB-RECIPIENT or which results from the failure on the part of the SUB-RECIPIENT to maintain and administer that property
in accordance with sound management practices.
30.4. If any WTSC property is lost, destroyed, or damaged, the SUB-RECIPIENT shall immediately notify the WTSC and shall take
all reasonable steps to protect the property from further damage.
30.5. The SUB-RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion, termination, or cancellation of
this Agreement.
30.6. All reference to the SUB-RECIPIENT under this clause shall also include SUB-RECIPIENT's employees, agents, or sub-
contractors.
31. WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such
rights and shall not constitute a waiver of any other rights under this Agreement.
APPLICABLE CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 CFR PART 1300 APPENDIX A):
32. BUY AMERICA ACT
The SUB-RECIPIENT will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using federal funds.
Buy America requires the SUB-RECIPIENT to purchase only steel, iron, and manufactured products produced in the United States,
unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public
interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will
increase the cost of the overall project contract by more than 25 percent. In order to use federal funds to purchase foreign produced
items, the WTSC must submit a waiver request that provides an adequate basis and justification, and which is approved by the
Secretary of Transportation.
33. DEBARMENT AND SUSPENSION
Instructions for Lower Tier Certification
33.1. By signing this Agreement, the SUB-RECIPIENT (hereinafter in this section referred to as the “lower tier participant”) is
providing the certification set out below and agrees to comply with the requirements of 2 CFR part 180 and 23 CFR part 1300.
33.2. The certification in this section is a material representation of fact upon which reliance was placed when this transaction was
entered into. If it is later determined that the lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the federal government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
33.3. The lower tier participant shall provide immediate written notice to the WTSC if at any time the lower tier participant learns that
its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
33.4. The terms covered transaction, debarment, suspension, ineligible, lower tier, participant, person, primary tier, principal, and
voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Covered Transactions sections of 2
CFR part 180.
33.5. The lower tier participant agrees by signing this Agreement that it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared
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AGENDA ITEM #5. f)
ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by NHTSA.
33.6. The lower tier participant further agrees by signing this Agreement that it will include the clause titled “Instructions for Lower
Tier Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions, and will require lower tier participants to comply with 2 CFR part 180 and 23 CFR part 1300.
33.7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily
excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of parties
Excluded from Federal Procurement and Non-procurement Programs.
33.8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in
good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business dealings.
33.9. Except for transactions authorized under paragraph 33.5. of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart
9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, the department or agency with
which this transaction originated may disallow costs, annul or terminate the transaction, issue a stop work order, debar or suspend
you, or take other remedies as appropriate.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions
33.10. The lower tier participant certifies, by signing this Agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency.
33.11. Where the lower tier participant is unable to certify to any of the statements in this certification, such participant shall attach
an explanation to this Agreement.
34. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
34.1. The SUB-RECIPIENT shall:
34.1.1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the workplace, and shall specify the actions that will be taken against employees for violation of
such prohibition.
34.1.2. Establish a drug-free awareness program to inform employees about the dangers of drug abuse in the workplace; the SUB-
RECIPIENT’s policy of maintaining a drug-free workplace; any available drug counseling, rehabilitation, and employee assistance
programs; and the penalties that may be imposed upon employees for drug violations occurring in the workplace.
34.1.3. Make it a requirement that each employee engaged in the performance of the grant be given a copy of the statement
required by paragraph 34.1.1. of this section.
34.1.4. Notify the employee in the statement required by paragraph 34.1.1. of this section that, as a condition of employment under
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AGENDA ITEM #5. f)
the grant, the employee will abide by the terms of the statement, notify the employer of any criminal drug statute conviction for a
violation occurring in the workplace no later than five days after such conviction, and notify the WTSC within 10 days after receiving
notice from an employee or otherwise receiving actual notice of such conviction.
34.1.5. Take one of the following actions within 30 days of receiving notice under paragraph 34.1.3. of this section, with respect to
any employee who is so convicted: take appropriate personnel action against such an employee, up to and including termination,
and/or require such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such
purposes by a federal, state, or local health, law enforcement, or other appropriate agency.
34.1.6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs
above.
35. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)
In accordance with FFATA, the SUB-RECIPIENT shall, upon request, provide WTSC the names and total compensation of the five
most highly compensated officers of the entity, if the entity in the preceding fiscal year received 80 percent or more of its annual
gross revenues in federal awards, received $25,000,000 or more in annual gross revenues from federal awards, and if the public
does not have access to information about the compensation of the senior executives of the entity through periodic reports filed
under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of the Internal Revenue Code of 1986.
36. FEDERAL LOBBYING
36.1. The undersigned certifies, to the best of his or her knowledge and belief, that:
36.1.1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
36.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete
and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.
36.1.3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards
at all tiers (including sub-contracts, sub-grants, and contracts under grant, loans, and cooperative agreements), and that all sub-
recipients shall certify and disclose accordingly.
36.2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352,
Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
37. NONDISCRIMINATION (Title VI, 42 U.S.C. § 2000d et seq.)
37.1. During the performance of this Agreement, the SUB-RECIPIENT agrees:
37.1.1. To comply with all federal nondiscrimination laws and regulations, as may be amended from time to time.
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AGENDA ITEM #5. f)
37.1.2. Not to participate directly or indirectly in the discrimination prohibited by any federal non-discrimination law or regulation, as
set forth in Appendix B of 49 CFR Part 21 and herein.
37.1.3. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the WTSC,
USDOT, or NHTSA.
37.1.4. That, in the event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding
Agreement, the WTSC will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate,
including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the
contractor/funding recipient complies, and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in
part.
37.1.5. To insert this clause, including all paragraphs, in every sub-contract and sub-agreement and in every solicitation for a sub-
contract or sub-agreement that receives federal funds under this program.
38. POLITICAL ACTIVITY (HATCH ACT)
The SUB-RECIPIENT will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limit the political activities of
employees whose principal employment activities are funded in whole or in part with federal funds.
39. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
The SUB-RECIPIENT will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints
that specifically target motorcyclists. This Agreement does not include any aspects or elements of helmet usage or checkpoints, and
so fully complies with this requirement.
40. STATE LOBBYING
None of the funds under this Agreement will be used for any activity specifically designed to urge or influence a state or local
legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such
activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state
official whose salary is supported with NHTSA funds from engaging in direct communications with state or local legislative officials,
in accordance with customary state practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
41. DESIGNATED CONTACTS
The following named individuals will serve as designated contacts for each of the parties for all communications, notices, and
reimbursements regarding this Agreement:
The Contact for the SUB-RECIPIENT is:The Contact for WTSC is:
Vangie Garcia
vgarcia@rentonwa.gov
425-430-7319
Shelly Baldwin
sbaldwin@wtsc.wa.gov
360-725-9889 ext.
42. AUTHORITY TO SIGN
page 15 of 16
AGENDA ITEM #5. f)
The undersigned acknowledge that they are authorized to execute this Agreement and bind their respective agencies or entities to
the obligations set forth herein.
IN WITNESS WHEREOF, the parties have executed this Agreement.
City of Renton
_____________________________________
Signature
_____________________________________
Printed Name
_____________________________________
Title
_____________________________________
Date
WASHINGTON TRAFFIC SAFETY COMMISSION
_____________________________________
Signature
_____________________________________
Printed Name
_____________________________________
Title
_____________________________________
Date
page 16 of 16
AGENDA ITEM #5. f)
CITY OF RENTON
WALKER AND/OR ROLLER SAFETY ENHANCEMENT PROJECTS APPLICATION
SAFER ROUTES TO NEIGHBORHOOD
DESTINATIONS PROGRAM - PHASE 1
Contents Page
Number
1A – Applicant Intake Form 1
1B – Certifications and Assurances 3
1C – Executive Order 18-03 Form 5
1D – Project Narrative 6
1E – Project Timeline 17
1F – Budget, Budget Justification, and Indirect Costs 18
1G – Application Checklist 22
Appendix: Letters of Support 23
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 1
Walker and/or Roller Safety Enhancement Projects Application Packet
Summary
Project Title:
Project Period – How long
a period are you asking for
project support?
Please check one box
12-month project period (October 1, 2021 – September
30, 2022)
24-month project period (October 1, 2021 – September
30, 2023)
Project Manager
First Name:
Last Name:
Title:
Organization:
Address:
City:
Zip Code:
Telephone:
Email:
Authorizing Official (Person with contracting authority)
First Name:
Last Name:
Title:
Organization:
Address:
✓
Vangie
Garcia
Transportation Planning and Programming Manager
City of Renton
1055 South Grady Way, 5th Floor
Renton
98057
425-430-7319
vgarcia@rentonwa.gov
Martin
Patsucha
Public Works Administrator
City of Renton
1055 South Grady Way, 5th Floor
Safer Access to Neighborhood Destinations - Phase 1
1A – Applicant Intake Form (Mandatory Document)
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 2
Walker and/or Roller Safety Enhancement Projects Application Packet
City:
Nine-digit Zip Code:
Telephone:
Email:
Federal Employer Tax Identification
number:
State of Washington Vendor (SWV)
number for applicant organization:
Provide either the SWV number or the
date the SWV application was
submitted.
Federal DUNS number for applicant
organization:
SWV0012200
Renton
98057
(425) 430-7311
mpatsucha@rentonwa.gov
91-6001271
Signature Date
Printed Name Title
Martin Patsucha Public Works Department Administrator
092278894
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 3
Walker and/or Roller Safety Enhancement Projects Application Packet
I/we make the following certifications and assurances as a required element of the
application to which it is attached, understanding that the truthfulness of the facts
affirmed here and the continuing compliance with these requirements are conditions
precedent to the award or continuation of the related contract:
I/we declare that all answers and statements made in the application are true and
correct.
1. The prices and/or cost data have been determined independently, without
consultation, communication, or agreement with others for the purpose of restricting
competition. However, I/we may freely join with other persons or organizations for
the purpose of presenting a single application.
2. The attached Application is a firm offer for a period of 120 days following receipt,
and it may be accepted by WTSC without further negotiation (except where
obviously required by lack of certainty in key terms) at any time within the 120-day
period.
3. In preparing this application, I/we have not been assisted by any current or former
employee of the state of Washington whose duties relate (or did relate) to this
application or prospective contract, and who was assisting in other than his or her
official, public capacity. If there are exceptions to these assurances, I/we have
described them in full detail on a separate page attached to this document.
4. I/we understand that WTSC will not reimburse me/us for any costs incurred in the
preparation of this application. All applications become the property of WTSC, and
I/we claim no proprietary right to the ideas, writings, items, or samples, unless so
stated in this Application.
5. Unless otherwise required by law, the prices and/or cost data which have been
submitted have not been knowingly disclosed by the Applicant and will not
knowingly be disclosed by him/her prior to opening, directly or indirectly, to any
other Applicant or to any competitor.
6. I/we agree that submission of the attached application constitutes acceptance of the
solicitation contents and the attached sample contract and general terms and
conditions. If there are any exceptions to these terms, I/we have described those
exceptions in detail on a page attached to this document.
7. No attempt has been made or will be made by the Applicant to induce any other
person or organization to submit or not to apply for the purpose of restricting
competition.
1B – Certifications and Assurances (Mandatory Document)
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 4
Walker and/or Roller Safety Enhancement Projects Application Packet
Signature Date
Printed Name Title
Martin Patsucha Public Works Department Administrator
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 5
Walker and/or Roller Safety Enhancement Projects Application Packet
✓
1C – Contractor Certification for Executive Order 18-03 (Mandatory
Document).
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 6
Walker and/or Roller Safety Enhancement Projects Application Packet
1. Project Title
Safer Access to Neighborhood Destinations Program – Phase 1
2. Project Summary
This Safer Access to Neighborhood Destination program includes several components
focused in two of Renton’s most diverse, lowest-income neighborhoods – Benson/
Cascade and Skyway/West Hill. The goals of the program will be to:
• Improve safety for children walking and bicycling to school,
• Improve traveler behavior for all travel modes, and
• Improve education of laws pertaining to motorists, pedestrians, and
bicyclists.
This project starts by first inquiring where the community is walking and biking currently
or identifying the destinations they want to get to and do not because of comfort level.
By conducting intentional engagement in the neighborhood planning areas that have
the highest volume of disadvantaged populations, the City will help focus grant funding
and implementation where the needs are greatest.
Purposeful engagement campaigns will be conducted for three target groups - school-
age children, young drivers (16-18), and adults. The results of engagement activities
from all three groups will help produce a curated neighborhood-focused map that will
help highlight the routes that experience the least traffic stress. The first year of the
program will be the development of the educational materials. The second year of the
program will be piloting the program in Benson and West Hill Neighborhood Planning
Areas.
3. Problems the Project will Address
The problems this project will address are lack of adherence to or understanding traffic
of laws and distracted driving. The City worked with the Renton School District a few
years ago to complete a Safe Routes to School - School Environment Site Assessment
for school sites. Most of the requests focused on slowing vehicle speeds, increasing
driver awareness, and more sidewalks.
At the core of collision prevention is awareness of safe practices of walking, rolling,
and driving. The feedback from the Renton School District Site Assessments highlight
the need to build and reinforce safe walking, riding, and driving skills and strategies in
the community.
The City is currently developing the Local Road Safety Plan which focuses on
1D – Project Narrative (Mandatory Document and Response
Required for Each Section)
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 7
Walker and/or Roller Safety Enhancement Projects Application Packet
Map of Fatal and Serious Injury Collisions
prevention of fatal and serious injury collisions. To mitigate locations to reduce fatal or
serious injury at times requires large amounts of capital investment. In comparing the
locations of fatal/serious injury collisions over the past five (5) years with the locations
of collisions caused by distracted driving, the fact that there are almost four (4) times
more locations of distracted driving collisions suggests that a reduction in distracted
driving may positively impact the amount of future fatal and/or serious injury collisions.
With a collective impact approach to empower children, young drivers, and adults to
make positive, life-saving decisions, communities participate in the co-creation of a
walkable, pedestrian and bicycle-friendly city with connections to community focal
points.
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 8
Walker and/or Roller Safety Enhancement Projects Application Packet
Map of Collisions with Distracted Driving as a Contributing Factor
4. Geographic Area for the Project
The maps on the following pages show the boundaries of the associated
neighborhood planning areas. The maps are from the 2019 Trails and Bicycle Master
Plan and show areas of concern identified during the public engagement events.
The school sites are identified which will be the base of outreach for the school-age
children group and the Young Drivers Council but the project intends to engage
members of all residents in the Benson and West Hill neighborhoods. The Inquiry Kits
will be open for all living in the area. Community Services will assist in developing the
area wide distribution - online and in person.
Since some Renton School District schools are physically in unincorporated King
County and Renton resident’s children attend these schools, King County Local
Services will be contacted if the project receives funding to see if there is interest in
participation for the adjacent Unincorporated areas of Renton adjacent to the Phase 1
planning areas.
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 9
Walker and/or Roller Safety Enhancement Projects Application Packet AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 10
Walker and/or Roller Safety Enhancement Projects Application Packet AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 11
Walker and/or Roller Safety Enhancement Projects Application Packet
5. GOALS
The goals of the project are to instill safety values in children, reinforce safe decision
making in teens, and build safe traffic skills and strategies for adults.
The project kicks off with an inquiry phase in the neighborhood. This first step of the
program provides Inquiry Kits that ask residents to draw on a map the favorite routes to
neighborhood destinations, asking feedback about locations of concern. Return of the
inquiry kits includes the option to join Neighborhood Traffic Safety groups.
Goal: Inquiry Kits return rate of at least 10% of the average enrollment numbers
of the elementary schools in a given planning area.
Elementary or school-age children sign up for the Neighborhood Traffic Safety Deputy
Academy. The elementary-age children will receive age-appropriate materials with
activities that they can do with other children and/or parent-figures. The activities will
be based on asking the question, “Can you tell me how to get, how YOU get around
Your Neighborhood?” (based off of The Sesame Street theme song lyrics) which will
help provide the basis of a Neighborhood-specific map. Children will be encouraged to
do one large activity, such as conducting a walking audit of a route in the neighborhood
or coordinating a Walking School Bus to their local school. Activities mean to increase
awareness of safe walking, rolling, and driving practices and completion results with a
graduation event and certificate.
Goal: 80% completion of the Neighborhood Traffic Safety Deputy Academy of
those that originally sign up.
The campaign for young drivers age-group will be in the creation of a Young Drivers
Council that will teach leadership skills and lead them through a group project of their
own design, this is a teen-to-teen traffic safety campaign. Group project ideas include
social media campaign, producing short videos that can be posted and shared, and any
interaction with other teens to reinforce safe decision making and to decrease
distracted and impaired driving.
Goal: 100% completion of all Young Drivers Council group projects.
The Responsible Drivers Advisory Group will engage concerned adults about their
perceived areas of traffic concern in their neighborhood. Relevant traffic data will be
provided and explained for a facilitated group process that will result in a high -level
Neighborhood Traffic Action Plan (NTAP). Level of Traffic Stress (LTS) will be
explained. The group may walk through identifying the Pedestrian LTS on a main
route. The NTAP can be the basis of proposed infrastructure projects to be
implemented by the City or proposed policy changes, such as establishment of
Pedestrian and Bicycle Safety Zones.
Goal: 100% completion of a Neighborhood Traffic Action Plan
Goal: 80% satisfaction rate of after project survey
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 12
Walker and/or Roller Safety Enhancement Projects Application Packet
6. Target Zero Strategies
Key countermeasures for
Pedestrian and Bicycle
traffic collisions include:
• Designing to reduce
speeds
• Address crossings
• Separated
infrastructure and
complete networks
• Reducing the risk of
impaired crashes
Since data collection for the actual number of people who are walking and biking is
challenging at best, the City of Renton is supportive of the notion that more people
walking and biking leads to fewer crashes with vehicles because drivers become more
cautious if they see more people walking and biking in their vicinity. This project
focuses on increasing situational awareness and adherence to safe traffic laws.
The Target Zero Strategies intend to improve safety for all modes of travel and
increase awareness to affect traveler behavior. The following Target Zero Strategies
will be implemented through the group activities and group projects:
− PAB.1.1 Increase public awareness of the significance of speed on pedestrian and
bicyclist injury severity.
− PAB.4.6 Implement education, enforcement, and engineering elements of the Safe
Routes to School program, including campaigns such as Walking School Buses and
Bike Trains.
− PAB.6.4 Provide bicyclist and pedestrian safety awareness as part of driver
education programs.
− PAB.6.8 Conduct education and outreach regarding the risks of using active
transportation modes while impaired or distracted.
− PAB.7.1 Implement pedestrian and bicyclist safety zones, targeting geographic
locations and audiences with pedestrian/bicyclist crash concerns.
− PAB.7.2 Expand the use of high visibility crosswalk enforcement of motorists who
fail to yield to pedestrians combined with culturally appropriate campaigns designed
to take into account equity issues in underserved high -need communities with high
crash rates.
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 13
Walker and/or Roller Safety Enhancement Projects Application Packet
7. Free and Reduced Lunch Rates
The following table was created by the low income percentages of each school’s
enrollment from the OSPI School Report Cards.
Neighborhood
Planning Area School % of Low-
Income Average
% difference
from 2019
State Average
West Hill Bryn Mayr Elementary 58.7%
67.6% 25.4%
West Hill Campbell Hill Elementary 73.8%
West Hill Dimmitt Middle 65.6%
West Hill Lake Ridge Elementary 74.6%
West Hill Talley High 65.2%
Benson Cascade Elementary 59.9%
61.4% 13.8%
Benson Lindbergh High 51.4%
Benson Renton Academy 82.5%
Benson Renton Park Elementary 59.2%
Benson Tiffany Park Elementary 53.8%
Highlands Highlands Elementary 68.0%
54.0% 0.2% Highlands McKnight Middle 48.9%
Highlands Sierra Heights Elementary 45.2%
City Center Renton High 59.7%
47.9% -11.2%
City Center Sartori Elementary 36.0%
Talbot Talbot Hill Elementary 41.5% 41.5% -23.0%
Kennydale Hazelwood Elementary 19.9%
37.1% -31.2% Kennydale Honey Dew Elementary 60.4%
Kennydale Kennydale Elementary 30.8%
Kennydale Risdon Middle 37.3%
East Plateau Hazen High 35.1%
30.3% -43.8% East Plateau Maplewood Heights
Elementary 25.5%
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 14
Walker and/or Roller Safety Enhancement Projects Application Packet
8. Majority of Impact from Project
Identifying which schools had enrollment in free and reduced lunches was the first
indicator to measure high poverty levels. Since this project is not only focused on one
set of school children and the goal is to increase the safety of walking and rolling, using
the neighborhood planning areas to delineate the pilot areas would also include
households that do not have children. The schools in the same neighborhood planning
area were grouped together and the enrolled low-income percentage was averaged.
Benson and West Hill planning areas have the highest average which defined why
those areas were chosen for this first phase of the project.
The Benson/Cascade and Skyway/West Hill planning areas have the following
demographics:
Planning Area
Population at or
below Poverty
Level
Population at or below
2X Poverty Level
(working poor)
Cost
Burdened*
Households
65 & Over
Population
with Disability
Households
without vehicle
available
Citywide 9% 24% 38% 39% 7%
Benson 8% 25% 38% 37% 6%
West Hill 24% 39% 46% 65% 12%
* Cost burdened defined as 30% or more of HH income spent on housing
The map to the left is from
the Local Road Safety Plan
currently being developed.
The map shows Fatal and
Serious Injury crashes on
arterial roadways during
2015-2020 along with a
heat map depicting the
percent of households
living at or below two times
the national poverty level,
also considered the
“working poor”.
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 15
Walker and/or Roller Safety Enhancement Projects Application Packet
10. Start Ready
The project will be ready for a start date of October 1, 2021 because pre-planning of
this effort is already underway. This project requires coordination between the
departments of Public Works and Community Services. The partnership and
collaboration efforts are supported by the divisions who will be key in implementation.
The letters of support that are attached to this application represent the early support
for this project from community partners.
Renton Benson West Hill
Languages Spoken at Home (Population 5+ Years Old)
English Only 62% 64% 54%
Spanish 11% 12% 3%
Vietnamese 5% 2% 12%
Other Asian and Pacific Island languages 4% 4% 4%
Other Indo-European languages 3% 5% 2%
Chinese (incl. Mandarin, Cantonese) 4% 2% 1%
Tagalog (incl. Filipino) 3% 3% 3%
Russian, Polish, or other Slavic languages 3% 4% 1%
Other and unspecified languages 2% 3% 19%
Korean 1% 1% 0%
Ability to Speak English (Population 5+ Years Old)
English Only 62% 64% 54%
Non-English as Primary Language 38% 36% 46%
Speak English less than "very well" 17% 15% 20%
9. Addressing Diversity of Population
Using ACS (US Census) 5 Year Estimate (2015-2019) data, the public engagement
materials will designed to convey information in layman’s terms or messages that can
be understandable to all ages. Pertinent documents will be translated in Spanish and
Vietnamese, at minimum. Involvement from community organizations may encourage
other translations. The City has started to connect with community partners to meet
community members where they are already engaged and build involvement from
there.
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 16
Walker and/or Roller Safety Enhancement Projects Application Packet
11. Evaluation
The key milestones in the project timeline to evaluate the effectiveness of the project
will be measured at the return of the Inquiry Kits that trigger sign -up to the sub-groups,
completion of group projects, and the After Project/Feedback Survey as stated in the
Goals section.
• Inquiry Kits return rate of at least 10% of the average enrollment numbers of the
elementary schools in a given planning area.
• 80% completion of the Neighborhood Traffic Safety Deputy Academy of those that
originally sign up.
• 100% completion of all Young Drivers Council group projects.
• 100% completion of a Neighborhood Traffic Action Plan
• 80% satisfaction rate of after project survey
Ultimately, an impactful performance measurement will be looking at the rate of change
in collisions over time. The immediate goal is to have a negative rate of change. A
citywide program measurement to compare collisions will need to be measured once
the project has been implemented to all neighborhood planning areas.
12. Match
The City will provide the match with local funds in Transportation Capital Investment
Program. The provided match is $85,000 over the two years which equals to 25%
percent of the overall project costs.
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 17
Walker and/or Roller Safety Enhancement Projects Application Packet
Please describe the key developmental milestones for this project. For example, if the
project supported is an educational curriculum, you would identify the date when you
think a contract for a curriculum consultant could be executed, when curriculum
development would begin, when the draft curriculum would be submitted for review and
approval, when teachers would be trained to use the curriculum, and when the
curriculum would be piloted/taught.
Project Title: __________________________________________________________
Year One Milestones/Benchmarks/Deliverables Date
Completed
1.
2.
3.
4.
5.
6.
7.
Year Two Milestones/Benchmarks/Deliverables (if applicable) Date
Completed
1.
2.
3.
4.
5.
6.
7.
Posting RFQ for Public Engagement Materials 10/1/2021
Vendor selection finalized and signed contract 11/19/2021
Kick-off Meeting with internal team 12/17/2021
First Draft of Materials 2/25/2021
Final version of Education Campaign Materials for all groups 5/6/2022
Outreach to community partners 5/13/2022
Meet with community partners to begin planning engagement 6/1/2022
Safer Access to Neighborhood Destinations - Phase 1
Initiate Public Engagement Campaign to target areas 10/7/2022
Publish Safer Access to Neighborhood Destination Maps 10/7/2022
Sign-up timeline ends 11/4/2022
First sub-group event or activity occur 12/16/2022
All campaigns/sub group activities complete 5/31/2023
After Report complete 6/30/2023
Presentation to Transportation Committee or City Council 8/1/2023
1E – Project Timeline (10 Points, Mandatory Document)
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 18
Walker and/or Roller Safety Enhancement Projects Application Packet
Safer Access to Neighborhood Destinations - Phase 1
✓
Description Total
Amount
A.Employee Salaries and
Benefits
Project Manager (Civil Engineer III
Classification)$30,000
B.Travel -$0
C.Contract Services Marketing/Public Involvement Contract $70,000
Deliverables:
School-Age Children Materials -
Design of booklets, activity sheets, and
maps
$10,000
Young Drivers Council materials $10,000
Adult educational materials $10,000
D.Goods or Other Expenses Printing $5,000
Postage $2,200
E. Equipment -$0
Total Direct Expenditures - First Year $137,200
F.Indirect Costs $0
G.Match Amount $45,000
Total Project Cost (Total Funding) - YEAR ONE $182,200
Summary of Costs (Direct costs)
1F – Budget, Budget Justification, and Indirect Cost Letter
(Mandatory Documents)
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 19
Walker and/or Roller Safety Enhancement Projects Application Packet
Safer Access to Neighborhood Destinations - Phase 1
✓
Description Total
Amount
A.Employee Salaries and
Benefits
Project Manager (Civil Engineer III
Classification)$35,000
Youth Facilitator (intern)$30,000
B.Travel -$0
C.Contract Services
Marketing/Public Involvement to assist
with Young Drivers Council and Adult
Advisory Group Projects
$40,000
D.Goods or Other Expenses Printing $5,500
Postage $2,200
E. Equipment -$0
Total Direct Expenditures - Second Year $112,700
F.Indirect Costs $0
G.Match Amount $40,000
Total Project Cost (Total Funding) - YEAR TWO $152,700
TOTAL 24-month Funding Request $249,900
TOTAL 24-month PROJECT COST $334,900
Total City Match $85,000
% Match 25%
Summary of Costs (Direct costs)
1F – Budget, Budget Justification, and Indirect Cost Letter
(Mandatory Documents)
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 20
Walker and/or Roller Safety Enhancement Projects Application Packet
Budget Justification
The Employee Salaries and Benefits costs account for 50% of one Project Manager
(PM) position that will manage all project activities and be in charge of all program
planning efforts including coordinating with internal and external groups. This project
will add responsibilities to an existing FTE position (Civil Engineer III classification) in
the Transportation Planning section. The Match Amount for this project will be a
portion of the employee salaries and benefits costs.
No contractors have been selected for this project yet so identification of any DBE
vendors is premature. If the project receives funding, the solicitation for contract
services will begin as soon as possible. The City will insert the following notification in
all solicitations for bids, Requests For Proposals for work, or materials subject to the
Acts and the Regulations made in connection with all Federal-Aid Highway Program
and, in adapted form, in all proposals for negotiated agreements regardless of funding
source as noted in the City’s Title VI Plan:
"The City of Renton , in accordance with the provisions of Title VI
of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to
2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be
afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of
race, color, or national origin in consideration for an award."
YEAR ONE
The Project PM will be in charge of RFQ solicitation for the Public Engagement
materials creation and create the public engagement plan to be implemented in Year
2. Contract Services consists of the marketing/branding effort and development of all
published documents, educational training materials for all three audience groups:
School-Age Children, Young Drivers Council, and Adults Advisory Group. The
estimated costs for the marketing/branding effort and development of printed materials
are based off of existing contract prices in Community Services.
YEAR TWO
The 2nd year will be the implementation of the program to the Phase 1 neighborhood
planning areas - Benson and West Hill.
In the 2nd year, the PM that will create partnerships with area schools and community-
based organizations and collaborate to leverage existing community engagement.
The PM will also coordinate with an interdepartmental project team so that public
engagement will be implemented alongside other city programs, be the main public
point of contact for the project, and be responsible for the Adults Advisory Group
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 21
Walker and/or Roller Safety Enhancement Projects Application Packet
efforts. The Youth Facilitator (YF) position will be a one-year paid internship. The YF
will lead the Young Drivers Council and administering the leadership curriculum. The
YF will help the Young Drivers Council define the group project and work directly with
the youth to organize and schedule events. The PM will be responsible for overseeing
the logistics and tactics of the group project and take the lead in acquiring any required
legal permissions or permits.
Indirect Cost Request
The project will require indirect costs with participation of additional city staff for
supervision and routine office costs but the City will not be seeking indirect cost
support for this grant.
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 22
Walker and/or Roller Safety Enhancement Projects Application Packet
1G – Application checklist showing that all necessary materials have
been included in the application (0 Points, Mandatory Document)
Document Included in PDF
submitted through
application link
1A – Applicant Intake Form
1B – Certifications and Assurances
1C – Executive Order 18-03 Form
1D – Project Narrative
1E – Project Timeline
1F – Budget, Budget Justification, and Indirect Costs
1G – Application Checklist showing that all necessary
materials have been included
✓
✓
✓
✓
✓
✓
✓
AGENDA ITEM #5. f)
City of Renton - Safer Access to Neighborhood Destinations Phase 1 pg. 23
Walker and/or Roller Safety Enhancement Projects Application Packet
Appendix – Letters of Support
AGENDA ITEM #5. f)
Department of Local Services
John Taylor, Director
KSC-LS-0815
201 South Jackson Street
Seattle, WA 98104-3856
206.477.3800 TTY Relay: 711
www.kingcounty.gov/kcdls
March 19, 2021
Mr. Scott Waller
Washington State Traffic Safety Commission
PO Box 40944
Olympia, WA 98504
Dear Mr. Waller:
I am writing to share with you King County Department of Local Services’ strong support for the
City of Renton’s $250,000 Safer Access to Neighborhood Destinations program grant
application. We are pleased that the City will be focusing on the Cascade/Benson Hill and West
Hill/Skyway neighborhoods as locations to use the grant funds under this program.
Renton’s plan for this grant is a broad-based approach to provide community members with
more tools to safely walk and bike in areas such as Cascade/Benson Hill and West Hill/Skyway
neighborhoods – by identifying concerns, mapping out favorite routes, and using educational tool
kits, materials, and activities. The goal of this program is to instill safety values in children,
reinforce safe decision making in teens, and build safe walking, riding, and driving skills and
strategies for adults. These safety goals are aligned with King County’s commitment to making
our communities a welcoming and safe place for all.
One of the two proposed pilot project locations identified within the City’s grant application is
the West Hill/Skyway neighborhood, an unincorporated King County community located
adjacent to the City of Renton. Should this grant be successfully funded, King County
Department of Local Services looks forward to collaborating with the City on project
implementation, including clear and consistent communication and pro-equity community
engagement strategies. We understand that Renton will use the first year of the grant to develop
educational materials, and the second year to pilot the program in the two neighborhoods
(Cascade/Benson Hill, West Hill/Skyway).
Again, please accept this letter as a demonstration of how excited we are about this grant
application and how much King County Department of Local Services looks forward to working
with the City of Renton if this grant funding becomes a reality.
Thank you for your time and consideration.
DocuSign Envelope ID: 01D07418-9CA8-4F49-85EA-F27D1C13D5F2
AGENDA ITEM #5. f)
Washington State Traffic Safety Commission
March 19, 2021
Page 2
Sincerely,
John Taylor, Director
Department of Local Services
DocuSign Envelope ID: 01D07418-9CA8-4F49-85EA-F27D1C13D5F2
AGENDA ITEM #5. f)
March 19, 2021
Mr. Scott Waller
Washington State Traffic Safety Commission
PO Box 40944
Olympia, WA 98504
Dear Scott:
I am writing to share with you the Renton Innovation Zone Partnership’s strong support
for the City of Renton’s $250,000 Safer Access to Neighborhood Destinations program
grant. We are thrilled that the City will be targeting the Cascade/Benson Hill and West
Hill/Skyway neighborhoods as locations to use the grant funds under this program.
Renton’s plan for this grant is a broad-based approach to provide citizens with more
tools to safely walk and bike in areas such as Cascade/Benson Hill and West Hill – by
identifying concerns, mapping out favorite routes, and using tool kits, materials, and
activities. The goal of this program is to instill safety values in children, reinforce safe
decision making in teens, and build safe walking, riding, and driving skills and strategies
for adults. With more people empowered to make positive, life-saving decisions, the
idea is to create safer places and safer destinations.
The results of the engagement work that Renton does under this grant will help produce
neighborhood-focused maps to highlight the routes that experience the least traffic
stress, and to lead thorough community outreach. Renton will use the first year of the
grant to develop educational materials, and the second year to pilot the program in the
two neighborhoods (Cascade/Benson Hill, West Hill/Skyway).
Again, please accept this letter as a demonstration of how excited we are about this
grant and how much we look forward to work with officials at the City if this grant
funding becomes a reality.
Thank you for your time and consideration.
Sincerely,
Ryan Quigtar
Executive Director, Renton Innovation Zone Partnership
AGENDA ITEM #5. f)
AGENDA ITEM #5. f)
March 19, 2021
Mr. Scott Waller
Washington State Traffic Safety Commission
PO Box 40944
Olympia, WA 98504
Dear Scott:
I am writing to share with you King County District 2’s strong support for the City of
Renton’s $250,000 Safer Access to Neighborhood Destinations program grant. We are
thrilled that the City will be targeting the Cascade/Benson Hill and West Hill/Skyway
neighborhoods as locations to use the grant funds under this program.
Renton’s plan for this grant is a broad-based approach to provide citizens with more
tools to safely walk and bike in areas such as Cascade/Benson Hill and West Hill – by
identifying concerns, mapping out favorite routes, and using tool kits, materials, and
activities. The goal of this program is to instill safety values in children, reinforce safe
decision making in teens, and build safe walking, riding, and driving skills and strategies
for adults. With more people empowered to make positive, life-saving decisions, the
idea is to create safer places and safer destinations.
The results of the engagement work that Renton does under this grant will help produce
neighborhood-focused maps to highlight the routes that experience the least traff ic
stress, and to lead thorough community outreach. Renton will use the first year of the
grant to develop educational materials, and the second year to pilot the program in the
two neighborhoods (Cascade/Benson Hill, West Hill/Skyway).
Again, please accept this letter as a demonstration of how excited we are about this
grant and how much we look forward to work with officials at the City if this grant
funding becomes a reality.
Sincerely,
King County Councilmember Girmay Zahilay, District 2
AGENDA ITEM #5. f)
Metropolitan King County Council
March 18, 2021
Mr. Scott Waller
Washington State Traffic Safety Commission
PO Box 40944
Olympia, WA 98504
Dear Scott,
We are writing to express our strong support of the City of Renton’s application for $250,000 in the
Safer Access to Neighborhood Destinations program grant.
Renton’s plan for this grant is a broad-based approach to provide citizens with more tools to safely walk
and bike in areas such as Cascade/Benson Hill and West Hill – by identifying concerns, mapping out
favorite routes, and using tool kits, materials, and activities. The goal of this program is to instill safety
values in children, reinforce safe decision making in teens, and build safe walking, riding, and driving
skills and strategies for adults. By creating safer places and destinations, the city hopes to empower
more people to make positive, life-saving decisions.
Through engagement work enabled by this grant, Renton plans to produce neighborhood-focused maps
to highlight the routes that experience the least traffic stress, and to lead thorough community
outreach. Renton will use the first year of the grant to develop educational materials, and the second
year to pilot the program in the two neighborhoods (Cascade/Benson Hill, West Hill/Skyway).
We are deeply excited about this opportunity and highly encourage the Washington State Traffic Safety
Commission to fund this project and appreciate its consideration of Renton’s request for funding. This
valuable safety project will further drive multimodal connectivity while improving the quality of life for
residents of the Puget Sound region.
Best regards,
Dave Upthegrove
King County Council
District 5
Reagan Dunn
King County Council
District 9
AGENDA ITEM #5. f)
1
Vangie Garcia
From:Martin Pastucha
Sent:Thursday, April 22, 2021 11:13 AM
To:swaller@wtsc.wa.gov
Cc:Vangie Garcia; Jim Seitz; Linda Moschetti
Subject:Confirmation of Funding Offer from WTSC
Good Morning Mr. Walker,
I am writing to you today to confirm the City of Renton is excited to accept a funding award from the Washington Traffic
Safety Commission through the Walker and/or Roller Safety Enhancement Projects Program for the city’s Safer Access to
Neighborhood Destinations Phase 1 Project. We understand that the amounts in our proposed budget and the specific
statements of work included in our RFP response may be changed in the upcoming contract development process. We
look forward to working with you on the development of formal contract to award these funds to the City of
Renton. Please contact myself or Vangie Garcia with any questions.
Best Regards,
Martin Pastucha
Public Works Department Administrator
City of Renton
1055 South Grady Way, 5th Floor
Renton, WA 98057
Phone: 425‐430‐7311
Email: mpastucha@rentonwa.gov
From: Waller, Scott (WTSC) <swaller@wtsc.wa.gov>
Sent: Monday, April 19, 2021 3:47 PM
To: Vangie Garcia <VGarcia@Rentonwa.gov>
Subject: Confirmation of funding offer
Good afternoon,
It was a pleasure talking with you today and relaying the positive news that your response to RFP 2021‐02
Walker and Safety Enhancement Projects has been recommended for funding.
The next step in the process is to confirm that your organization wants to accept these funds.
Please have your authorizing official send me an email by close of business on Friday, 4/23/2021, that confirms
that your organization is willing to accept a funding award and that you understand that the amounts in the
budget and the specific statements of work included in your RFP response may be changed due to the
upcoming contract development process.
Please let me know if you have any questions.
CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless
you know the content is safe.
AGENDA ITEM #5. f)
2
Scott Waller
Program Manager | He, Him, His
Mobile: (360) 522-0610
Email: swaller@wtsc.wa.gov
Web: www.wtsc.wa.gov
PO BOX: PO Box 40944, Olympia, WA 98504
AGENDA ITEM #5. f)
AB - 2967
City Council Regular Meeting - 25 Oct 2021
SUBJECT/TITLE: Agreement with Parametrix for Stormwater Management Action
Planning
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Public Works Utility Systems Division
STAFF CONTACT: Kristina Lowthian, Surface Water Engineer
EXT.: 7249
FISCAL IMPACT SUMMARY:
Funding for this agreement in the amount of $240,896.12 will be available in the 2021 Surface Water Utility
Capital Improvement Program budget as adjusted in the proposed mid -biennium budget for the Surface Water
Planning project (427.475005). The adjusted budget for this project will be $328,474 following the approval of
the proposed mid-biennium budget adjustment. Surface Water moved funds into this account as part of mid-
biennium budget adjustment to cover the cost of this agreement. There will be sufficient funding in the mid -
biennium budget to fund the agreement with Parametrix.
SUMMARY OF ACTION:
The goal of stormwater management action planning is to meet the requirements of the Western Washington
Phase II Municipal Stormwater Permit (section S5.C.1.d) by assessing and prioritizing the city’s receiving
waters and developing a stormwater management action plan for a high priority watershed catchment. The
city selected Parametrix after interviewing the top two candidates selected from the MRSC consultant roster
list. The major tasks for the project include project management, initiation and needs ass essment, assessment
of Renton’s receiving water conditions and contributing areas, prioritization of receiving waters most likely to
benefit from stormwater management planning, and development of a stormwater management action plan
for a high-priority watershed catchment. The city received a grant which will cover a large portion of this
project costs, but unfortunately Dept. of Ecology has not yet submitted to the city the grant agreement. Upon
execution of Ecology Water Quality Grant Agreement WQC-2022-Renton-00100, expenses incurred for this
project are eligible for grant reimbursement between July 1, 2021 and June 30, 2023. The project is partially
funded by Ecology ($202,125) and by city matching funds ($67,375). The State Legislature approved the grant
funding, and the grant was included in the Ecology final offer list for water quality grants that was published
on July 1, 2021. The consultant contract work needs to be initiated prior to the grant agreement approval to
meet a March 31, 2022 permit deadline to submit to Ecology a watershed inventory that includes a
description of the relative conditions of the receiving waters and the contributing areas. The grant agreement
is currently being finalized by Ecology and will submitted to Council for ap proval in December 2021.
EXHIBITS:
A. Professional Services Agreement
STAFF RECOMMENDATION:
Execute the agreement with Parametrix in the amount of $240,896.12 for assessing and prioritizing receiving
waters and developing a stormwater management action plan for the Stormwater Management Action
Planning project.
AGENDA ITEM #5. g)
AGREEMENT FOR STORMWATER MANAGEMENT ACTION
PLANNING
THIS AGREEMENT, dated for reference purposes only as November 1, 2021, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and Parametrix, Inc.
(“Consultant”), a Washington corporation. The City and the Consultant are referred to collectively
in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective
as of the last date signed by both parties.
1. Scope of Work: Consultant agrees to provide an assessment and prioritization of
receiving waters and a stormwater management action plan as specified in Exhibit A,
which is attached and incorporated herein and may hereinafter be referred to as the
“Work.”
2. Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually
agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later
than June 30, 2023.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $240,896.12, plus any applicable state and local sales
taxes. Compensation shall be paid based upon Work actually performed according to
the rate(s) or amounts specified in Exhibit B. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless
otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided
herein, the Consultant shall be solely responsible for payment of any taxes imposed
as a result of the performance and payment of this Agreement.
B. Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
specified by the City, including a description of what Work has been performed, the
AGENDA ITEM #5. g)
PAGE 2 OF 10
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant’s performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or w ithout
cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
6. Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
AGENDA ITEM #5. g)
PAGE 3 OF 10
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non-
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City’s or other’s
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
AGENDA ITEM #5. g)
PAGE 4 OF 10
A. The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant’s failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant , except for that portion of the claims caused by
the City’s sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees and volunteers, Consultant’s
liability shall be only to the extent of Consultant’s negligence.
AGENDA ITEM #5. g)
PAGE 5 OF 10
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant’s waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant’s performance of the Work.
12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per claim.
"Professional Services", for the purpose of this section, shall mean any Work provided
by a licensed professional or Work that requires a professional standard of care.
C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
AGENDA ITEM #5. g)
PAGE 6 OF 10
limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City’s insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City’s
recourse to any remedy available at law or in equity.
F. Subject to the City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
14. Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return recei pt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Kristina Lowthian, Surface Water Engineer
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7249
klowthian@rentonwa.gov
Fax: (425) 430-7241
CONSULTANT
Julie Brandt, Senior Engineer - Surface
Water
719 2nd Ave #200
Seattle, WA 98104
Phone: (206) 394-3661
JBrandt@parametrix.com
AGENDA ITEM #5. g)
PAGE 7 OF 10
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A. Consultant, and Consultant’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement’s non -discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18. Miscellaneous: The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
AGENDA ITEM #5. g)
PAGE 8 OF 10
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as
that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Management. The City’s project manager is Kristina
Lowthian. In providing Work, Consultant shall coordinate with the City’s contract
manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant’s employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
AGENDA ITEM #5. g)
PAGE 9 OF 10
F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared
by the joint efforts of the Parties and shall not be construed against one party or the
other as a result of the preparation, substitution, submission or other event of
negotiation, drafting or execution.
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or
interpret this Agreement or any of its terms or covenants shall be brought in the King
County Superior Court for the State of Washin gton at the Maleng Regional Justice
Center in Kent, King County, Washington, or its replacement or successor. Consultant
hereby expressly consents to the personal and exclusive jurisdiction and venue of
such court even if Consultant is a foreign corporation not registered with the State of
Washington.
H. Severability. A court of competent jurisdiction’s determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire Agreement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant’s performance of
this Agreement.
K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of the Parties and no one else.
L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,
and legal representatives to the other party to this Agreement, and to the partners,
successors, assigns, and legal representatives of such other party with respect to all
covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s
failure to enforce any provision of this Agreement shall not be a waiver and shall not
prevent either the City or Consultant from enforcing that provision or any other
provision of this Agreement in the future. Waiver of breach of any provision of this
Agreement shall not be deemed to be a waiver of any prior or subsequent breach
unless it is expressly waived in writing.
AGENDA ITEM #5. g)
PAGE 10 OF 10
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Jenifer Young
EP&C Division Manager
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 5/21/2021
Nonstandard 10/11/21 clb 1758
AGENDA ITEM #5. g)
SCOPE OF WORK
City of Renton
Stormwater Management Action Planning (SMAP)
PROJECT UNDERSTANDING
The City of Renton (City) is contracting with Parametrix to develop the City’s Stormwater Management Action
Plan (SMAP), which is required by the Washington State Department of Ecology (Ecology) National Pollutant
Discharge Elimination System (NPDES) Phase II Municipal Stormwater Permit (Permit). Parametrix will apply
Ecology guidance to conditions unique to the City to prepare a SMAP that is based on Permit requirements . The
effort will also include consideration of Ecology’s Stormwater Management Action Planning Guidance (Ecology
2019, Publication 19-10-010).
The project is partially funded by a Stormwater Financial Assistance Program (SFAP) grant from Ecology that has
not been finalized at the time of this scope development. Anticipated deliverables to be generated by Parametrix
based on Ecology’s grant conditions are noted in italics. (Ecology requirements included in the final grant award
that do not match these would be considered out of scope.)
TASK 1 – NOT USED
This task number is not used in in the Parametrix contract order to align with the task numbering in the grant
award. Task 1 in the grant is reserved for the City to track and administer its grant contract for the SMAP directly
with Ecology.
TASK 2A – PROJECT MANAGEMENT
The purpose of this task is to track, manage, document, and report on the Parametrix work effort.
Approach
Parametrix will track and administer this contract with the City, including preparing monthly invoices and
coordinating work efforts with the City’s project manager. Parame trix’s project manager will have routine phone
and email contact with the City’s project manager as needed. Project milestones will be based on the attached
project schedule.
Assumptions
• Project management will extend through June 30, 2023 (21 months).
Deliverables
• Monthly invoices and progress reports
• QA/QC review documentation (delivered upon request)
AGENDA ITEM #5. g)
SCOPE OF WORK (continued)
City of Renton 553-1779-887
Stormwater Management Action Planning (SMAP) 2 October 2021
TASK 2B – PROJECT INITIATION AND NEEDS ASSESSMENT
This purpose of this task is to define the project objectives, establish team member roles and communications,
and define data gaps and needs.
Approach
City Staff Workshop: Parametrix will prepare for and facilitate a project kickoff workshop with City staff. The
workshop will include introduction of the project team; definition of the project objectives; review of the scope of
work and schedule milestones; describe the communications plan; and prepare the risk register.
Data Collection: Parametrix will obtain available GIS data from the City and other readily-available sources to
complete the receiving water inventory, building substantially on the work conducted as part o f the development
of the City’s December 28, 2020, Preliminary Receiving Waters Assessment and Stormwater Management
Memorandum. Examples of available data to be collected are:
• Basin hydrography/water feature mapping, including streams and lakes or other receiving waters
• Basin topography
• Aerial photos
• Watershed catchment delineations
• Drainage system maps
• Stormwater facility location and type maps
• Land cover, including soils, vegetation type, tree canopy, and condition
• Impervious surfaces
• Public rights-of-way
• ADT (where data is readily available)
• Vacant land maps (if available)
• Future proposed land use from zoning, growth plans, and active building projects (if applicable)
• Critical areas, such as wetlands, steep slopes or geologic hazards, buffers, and flo odplains
• Water quality and stream conditions
• Environmental justice (using USEPA’s EJ Screen, the Washington State Department of Health Washington
State’s Health Disparity Map, and data from local regional groups as available).
• Ecology’s Puget Sound Watershed Characterization Project
• Ecology’s Environmental Information Management (EIM) database
• National Water Quality Assessment Program
• SAM produced regional receiving water assessments
• Phase I Counties permit modeling and basin plan reports
Data not available will be assessed in the data gaps analysis (see below).
AGENDA ITEM #5. g)
SCOPE OF WORK (continued)
City of Renton 553-1779-887
Stormwater Management Action Planning (SMAP) 3 October 2021
Data Gap Analysis: Parametrix will prepare a brief memorandum discussing:
• A list of data not available,
• Gaps recommended to be filled for the project, and
• Gaps that can be accepted and addressed through assumptions or extrapolation from other sources.
Assumptions
• Up to 4 Parametrix staff members will participate in the City staff workshop. One 2-hour meeting is
assumed.
• The City will identify and invite other City staff to participate in th e workshop. The City will coordinate the
kickoff meeting location and time and have key City staff at the meetings based on planned topics.
• Where available, the City will provide Parametrix with information in electronic format via email, FTP site
transfer, or file a share platform hosted by Parametrix (such as OneDrive/SharePoint or Project Wise).
• If available in the City’s current records, the City will provide the following information:
➢ Geographic information system (GIS) data described above
➢ Most recent NPDES annual reports and stormwater management program documents
➢ Support information related to the City’s December 28, 2020, Preliminary Receiving Waters
Assessment and Stormwater Management Memorandum
➢ Available water quality data from City-led or available surface water or stormwater monitoring
programs
➢ Existing modeling data on the City’s stormwater system and drainage basins within the City, if
available
➢ Results of recent stormwater system needs assessment, including map of problem areas and basi c
project sheets developed to-date
• The City will provide Parametrix with document review comments from all City reviewers consolidated
into a single electronic file.
• Data gaps that the City chooses to be filled for the project will be addressed by the City . (Parametrix can
collect certain data for additional scope and fee.)
• The City will directly request available information from other public entities, such as WRIAs, the County,
the Army Corps, or Ecology.
• Data gaps that cannot be filled will be addressed through assumptions or extrapolation from other
sources to the extent possible.
Deliverables
• Agenda for City Staff Workshop
• Brief data gaps memorandum (2 to 3 pages)
AGENDA ITEM #5. g)
SCOPE OF WORK (continued)
City of Renton 553-1779-887
Stormwater Management Action Planning (SMAP) 4 October 2021
TASK 2C – RECEIVING WATER ASSESSMENT
The goal of this task is to assess existing information collected in Task 2 to document relative conditions of the
local receiving waters and contributing areas based on the requirements of Permit Section S.5.C.1.d.i.
Approach
Basin Boundary Check: Parametrix will use existing watershed catchment delineations and potentially resize,
combine, or subdivide drainage areas based on analysis units compatible with SMAP review.
Watershed Inventory: Parametrix will:
• Identify common basin characteristics for reviewing and categorizing condition and need.
• Review data gathered in Task 2 pertaining to landscape characteristics (land use and cover, road density,
age of development/stormwater management infrastructure, impervious area, stream buffers, intact
floodplains, and crossings) that usually affect surface water conditions.
• Assess the relative development potential in the basin using available vacant (undeveloped parcels) and
developable (non-floodplain, steep slope, or similar critical areas) land.
• Work with the City to identify water quality conditions to that may need improvement.
NPDES Table and Map: Parametrix will prepare a Watershed Inventory and accompanying web map documenting
the drainage areas based on Permit requirements. As previously stated, the inventory will build substantially on
the work conducted as part of the development of the City’s December 28, 2020, Preliminary Receiving Waters
Assessment and Stormwater Management Memorandum. The inventory will be in table format and will include:
• Each receiving water name, its total watershed area, the percent of the total watershed area that is in the
Permittee’s jurisdiction
• A brief description of the relative conditions of the receiving waters based on currently available basic
water quality assessment information and the contributing areas condition based on current land cover
and known stormwater management.
• For each watershed and receiving water, evaluate current “treated” and “untreated” lands as defined by
stormwater management system coverage.
• Findings of the stormwater management influence assessment for each basin and indication of which
receiving waters will be included in the S5.C.1.d.ii prioritization process.
• Parametrix will also include a web map of the delineated basins with references to the watershed
inventory table.
• Parametrix will create a copy of the web map with select layers for the City to share with Ecology.
City Check-In Meeting: Parametrix will facilitate a meeting with City staff at the beginning of the City’s revie w
period to present the draft Watershed Inventory, answer questions, and collect preliminary comments.
Assumptions
• Parametrix will base the assessment on data collected during Task 2. No new data will be collected for
this effort. Existing basin boundaries may be slightly updated, but no new basin delineations will be
prepared.
AGENDA ITEM #5. g)
SCOPE OF WORK (continued)
City of Renton 553-1779-887
Stormwater Management Action Planning (SMAP) 5 October 2021
• The City will provide Parametrix with document review comments from all City reviewers consolidated
into a single electronic file.
• The schedule includes a lag of 10 business days for Ecology review of draft grant deliverables; however,
Parametrix will continue or suspend effort on this task based on direction by the City.
• For all Ecology submittals (grant deliverables, Permit submittals, etc.), Parametrix will submit documents
to the City, and the City will submit the documents to Ecology.
Deliverables
• Draft Watershed Inventory technical memorandum for City review in Microsoft Word and PDF electronic
file formats (3 to 5 pages, not including data table, map, and attach ments).
• Draft Receiving Water Conditions Assessment that includes a conditions assessment table, proposed MS4
influence method, and analysis (anticipated grant deliverable)
• Web map for Ecology access depicting delineated basins with references to the wate rshed inventory table
(anticipated grant deliverable)
• Response to Ecology Receiving Water Conditions Assessment online GIS interface, conditions assessment
table, MS4 influence method, and analysis comments (anticipated grant deliverable)
• Final Watershed Inventory technical memorandum for City review in Microsoft Word and PDF electronic
file formats (3 to 5 pages, not including data table, map, and attachments).
• Final Receiving Water Conditions Assessment including online GIS interface (anticipated grant deliverable)
TASK 3 – RECEIVING WATER PRIORITIZATION
The purpose of this task is to establish prioritization of watershed protection needs to help identify which of the
City’s local receiving waters are most likely to benefit from stormwater management pl anning based on the
requirements of Permit Section S.5.C.1.d.ii.
Approach
Watershed Prioritization: Parametrix will work with the City to prioritize watersheds. Through this process,
Parametrix will:
• Prepare prioritization metrics for local watersheds for review and agreement by the City.
• Identify restoration or protection goal(s) for each watershed or watershed group based on basin
characteristics and protection needs.
• Evaluate current and potential opportunities to address watershed restoration and prote ction goals for
each watershed or watershed group.
• Prioritize watersheds or watershed groups based on agreed metrics using a GIS/spreadsheet scoring tool.
• Work with the City to identify additional, non-quantifiable opportunities and constraints such as political
support, funding applicability, community perception, etc. in the watershed prioritization.
• Identify a single watershed or watershed group to target for stormwater management planning in Task 4.
City Check-In Meeting: Parametrix will facilitate a meeting with City staff at the beginning of the City’s review
period to present the draft Watershed Prioritization, answer questions, and collect preliminary comments.
AGENDA ITEM #5. g)
SCOPE OF WORK (continued)
City of Renton 553-1779-887
Stormwater Management Action Planning (SMAP) 6 October 2021
Public Engagement Support: Parametrix will prepare a web-based GIS story map suitable for distribution to the
Public and for the City to share with Ecology. A public comment field will be included in the story map to solicit
feedback. In addition, Parametrix will develop a brief (5 to 10 slides) presentation and support City staf f in briefing
the Mayor’s Inclusion Task Force on the project.
Assumptions
• Parametrix will base the prioritization on data collected during Task 2. No new data will be collected for
this effort.
• The City will provide Parametrix with document review comments from all City reviewers consolidated
into a single electronic file.
• The City will perform all public advertisement, outreach, and distribution of the web-based GIS story map
provided by Parametrix.
• Up to 2 Parametrix staff will attend the Mayor’s Inclusion Task Force briefing to support the City’s
presentation.
• The schedule includes a lag of 10 business days for Ecology review of draft deliverables; however,
Parametrix will continue or suspend effort on this task based on direction by the City.
• For all Ecology submittals (grant deliverables, Permit submittals, etc.), Parametrix will submit documents
to the City, and the City will submit the documents to Ecology.
• Translation services are dependent on a number of factors including content complexity, language
combinations, turnaround time, and formatting. Parametrix can sub -contract for translation service to
most regionally used languages for an additional fee.
Deliverables
• Draft prioritization methodology (anticipated grant deliverable)
• Draft public outreach materials to provide the public and stakeholders with an opportunity to comment on
proposed prioritized catchment area(s) (anticipated grant deliverable)
• Response to Ecology prioritization methodology comments (anticipated grant deliverable)
• Draft Receiving Water Prioritization technical memorandum for City review in Microsoft Word and PDF
electronic file formats (approximately 10 pages, not including appendices)
• Final Receiving Water Prioritization technical memorandum in Microsoft Word and PDF electronic file
formats (approximately 10 pages, not including appendices)
• A web-based GIS story map suitable for distribution to the public and for the City to share with Ecology
• Receiving Water Prioritization and results memorandum, including list of high-priority catchment area(s)
and online GIS interface (anticipated grant deliverable)
• Documentation of public outreach, collection of stakeholder feedback, City responsiveness to comments
(anticipated grant deliverable)
TASK 4 – STORMWATER MANAGEMENT ACTION PLAN
The goal of this task is to identify and document high-level stormwater management activities that may improve
the condition of the high-priority watershed identified in Task 3 based on the requirements of Permit Section
S.5.C.1.d.iii.
AGENDA ITEM #5. g)
SCOPE OF WORK (continued)
City of Renton 553-1779-887
Stormwater Management Action Planning (SMAP) 7 October 2021
Approach
Action Identification: Parametrix will work with the City to identify and create a list of:
• Concept-level potential stormwater facility retrofits for the area, including identification of BMP types (in
broad categories such as distributed LID retrofits, regional flow control facilities, targeted water quality
media filtration for particular pollutants, etc.) and preferred locations where possible (in general
categories such as regional vs. site-specific facilities, retrofits in the right-of-way vs. parcels, excluded
areas such as protected natural resources, etc.)
• Land management/development strategies and/or actions for water quality management
• Targeted, enhanced, or customized permit-related stormwater management actions such as IDDE field
screening, prioritization or source control inspections, O&M inspections, enhanced maintenance, and/or
public education and outreach behavior change programs.
• If applicable, changes needed to local long -range plans to address SMAP priorities
• A proposed implementation schedule and budget sources for short- and long-term actions
• A process for future assessments and feedback to inform future changes
Public Engagement Support: Parametrix will:
• Support the City in preparing for a virtual/online Public Open House to present the SMAP process so far
and outline the potential identified actions.
• Update the web-based GIS story map for use during the Open House and suitable for distribution to the
Public afterwards to facilitate comment collection.
SMAP Report: Parametrix will develop a SMAP report that outlines the identified actions and incorporates
adjustments based on public comment, as approved by the City.
SEPA Checklist: Parametrix will prepare a SEPA checklist, supporting figures, and text of a public notification for
the City’s publication.
City Check-In Meeting: Parametrix will facilitate a meeting with City staff at the beginning of the City’s review
period to present the draft SMAP Report, answer questions, and collect preliminary comments.
Assumptions
• Up to 3 Parametrix staff members will participate in the Public Open House. One 2-hour meeting is
assumed.
• The City will identify and invite other City staff to participate in the Public Open Hou se, coordinate the
online platform and time, and conduct public advertising of the event leading up to it.
• Parametrix will be responsible for developing the figures which will be included in the SMAP.
• The Receiving Water Assessment and Receiving Water Prioritization technical memoranda prepared
under earlier tasks will be included as appendices to the SMAP Report.
• The City will provide Parametrix with document review comments from all City reviewers consolidated
into a single electronic Excel table file.
AGENDA ITEM #5. g)
SCOPE OF WORK (continued)
City of Renton 553-1779-887
Stormwater Management Action Planning (SMAP) 8 October 2021
• The schedule includes a lag of 10 business days for Ecology review of draft deliverables; however,
Parametrix will continue or suspend effort on this task based on direction by the City.
• For all Ecology submittals (grant deliverables, Permit submittals, et c.), Parametrix will submit documents
to the City, and the City will submit the documents to Ecology.
Deliverables
• Draft list of stormwater management actions for structural retrofits and targeted areas for City review in
Microsoft Word and PDF electronic file formats
• Draft list of structural and non-structural Stormwater Management Actions (SMAs) (anticipated grant
deliverable)
• Web map layer showing SMA facility retrofits with catchment areas and facility footprint(s) (anticipated
grant deliverable)
• An update to the public web-based GIS story map to facilitate comment collection.
• Documentation of collected stakeholder feedback and City responsiveness to comments (anticipated grant
deliverable)
• City Draft SMAP Report for one high-priority basin for City review in Microsoft Word and PDF electronic
file formats, approximately 30 pages (not including appendices)
• Draft SMAP for Ecology, including supporting narrative, proposed schedule, conceptual budget, potential
funding sources, and adaptive management (anticipated grant deliverable)
• Response to ECOLOGY SMAP comments (anticipated grant deliverable)
• Final SMAP Report for one high-priority basin in Microsoft Word and PDF electronic file formats,
approximately 30 pages (not including appendices)
• Final written SMAP for Ecology, including list of SMAs for targeted areas and online GIS interface
(anticipated grant deliverable)
AGENDA ITEM #5. g)
Project Budget
Julie G.BrandtAriannaFrenderPaul S.FendtChad L.TinsleyTheodore B.PrinceAmandaThompsonJohn PhillipsSarah RifeErinFergusonPatricia E. YiSusan E.SwiftDebra M.FetherstonShanon L.HarrisJean N.JohnsonLori A.GilbertsonSr EngineerEngineer IISrConsultantSr GISAnalystSr EngineerEngineer IISr.ConsultantEngineer IIIPlannerSr GraphicDesignerTechnicalEditorPublicationsSupervisorProjectControlsSpecialistSr.ContractsAdminSr. ProjectAccountant$208.75 $113.78 $290.26 $134.52 $196.95 $123.34 $254.80 $142.77 $187.62 $132.57 $108.75 $149.96 $132.44 $165.30 $138.61
Task Subtsk Description Labor Dollars Hours
01 Not Used (City Grant Administration)
--
02 Receiving Water Assessment $60,833.01 373 106 100 26 48 4 4 4 8 1 -1 1 52 2 16
02A Project Management $19,190.15 116 48 -----------50 2 16
02A 01 Project Management $19,190.15 116 48 50 2 16
02B Project Initation and Needs Assessment $12,883.07 84 14 28 6 24 4 4 ----1 1 2 --
02B 01 City Staff Workshop $3,522.61 22 4 8 2 4 2 2
02B 02 Data Collection $5,662.22 36 8 8 2 12 2 4
02B 03 Gap Analysis Technical Memorandum $3,698.24 26 2 12 2 8 1 1
02C Receiving Water Assessment $28,759.80 173 44 72 20 24 --4 8 1 ------
02C 01 Basin Boundary Check $6,803.81 44 8 16 4 16
02C 02 Receiving Water Assessment (incl. Ecy draft)$15,474.75 90 24 40 12 2 4 8
02C 03 Response to Ecology Comments $3,884.92 24 8 12 2 2
02C 04 City Check-In Meeting $2,596.33 15 4 4 2 4 1
03 Receiving Water Prioritization $76,942.19 466 92 147 54 90 20 -5 24 1 10 9 14 ---
03 01 Watershed Prioritization (incl. Ecy rev)$44,658.12 256 60 80 40 36 16 24
03 02 Response to Ecology Method Comments $3,998.70 25 8 13 2 2
03 03 City Check-In Meeting $2,762.66 15 4 2 2 4 2 1
03 04 Public Engagement Support (incl. Ecy mat'ls.)$8,992.43 59 8 16 2 24 4 2 1 2
03 05 Prioritization Technical Memorandum $16,530.28 111 12 36 8 24 2 1 8 8 12
04 Surface Water Management Action Plan $102,870.92 635 75 122 38 42 110 152 8 -46 18 10 14 ---
04 01 Action Identification $33,659.21 204 12 24 16 8 60 80 4
04 02 SMA Descriptions & Web Map to Ecology $9,928.62 66 2 2 8 16 32 2 4
04 03 Open House (incl. Ecy documentation)$9,039.81 58 8 12 2 8 8 12 2 2 2 2
04 04 SMAP Report (incl. Ecology draft)$33,229.82 208 40 64 16 8 24 24 16 8 8
04 05 SEPA Checklist $9,851.69 55 1 2 4 2 46
04 06 Response to Ecology SMAP Comments $4,112.49 26 8 14 2 2
04 07 City Check-In Meeting $3,049.28 18 4 4 2 4 2 2
Labor Totals:$240,646.12 1474 273 369 118 180 134 156 17 32 48 28 20 29 52 2 16
Totals:$240,646.12 $56,988.07 $41,985.74 $34,250.39 $24,213.15 $26,391.30 $19,240.65 $4,331.60 $4,568.72 $9,005.88 $3,711.89 $2,174.90 $4,348.70 $6,886.75 $330.59 $2,217.80
Other Direct Expenses
Mileage $250.00
Other Direct Expenses Total:$250.00
Project Total $240,896.12
Billing Rates:
City of Renton
Stormwater Management Action Planning
553-1779-887
2021.10.05 AGENDA ITEM #5. g)
Renton SMAP | Proposed Project Schedule
Task Start End Days
T01 - NOT USED (City grant administration)1/0/1900 1/0/1900 0
T02A - PROJECT MANAGEMENT 11/4/2021 6/30/2023 603
T02B - INITIATION & NEEDS ASSESSMENT 11/4/2021 12/4/2021 30
City Staff Workshop 11/4/2021 11/10/2021 6
Data Gap Analysis 11/11/2021 12/4/2021 23
T02C - RECEIVING WATER ASSESSEMENT 12/5/2021 3/23/2022 108
Draft Memo 12/5/2021 2/3/2022 60
City workshop (assessment & priority method)2/4/2022 2/5/2022 1
City review 2/6/2022 2/20/2022 14
Ecology table & map review [Grant]2/11/2022 2/25/2022 14
City response to Ecology comments [Grant]2/25/2022 3/11/2022 14
Ecology assessment acceptance [Grant]3/10/2022 3/11/2022 1
Final Memo to City 2/21/2022 3/23/2022 30
City Final Assessment to Ecology [Grant]3/30/2022 3/31/2022 1
Permit Deadline 3/30/2022 3/31/2022 1
T03 - RECEIVING WATER PRIORITIZATION 3/24/2022 6/28/2022 96
Ecology methodology review [Grant]1/31/2022 2/14/2022 14
Ecology public outreach review [Grant]1/31/2022 2/14/2022 14
Ecology public outreach approval [Grant]2/15/2022 3/1/2022 14
Public Engagement Support 3/8/2022 4/5/2022 28
Ecology methodology approval [Grant]3/7/2022 3/21/2022 14
Draft Prioritization Memo 3/24/2022 5/11/2022 48
City workshop (prioritization & SMAs)5/12/2022 5/13/2022 1
City review 5/14/2022 5/28/2022 14
Final Memo to City 5/29/2022 6/28/2022 30
City Final Memo to Ecology [Grant]6/29/2022 6/30/2022 1
Permit Deadline 6/29/2022 6/30/2022 1
T04 - SMAP REPORT 6/29/2022 12/19/2022 173
Identify potential actions 6/29/2022 8/28/2022 60
Ecology SMA list & map review [Grant]8/28/2022 9/9/2022 12
Public Open House Support 8/28/2022 9/7/2022 10
Public outreach results to Ecology [Grant]11/3/2022 11/4/2022 1
Draft Report 9/8/2022 11/7/2022 60
Present to City staff 11/7/2022 11/8/2022 1
City review 11/8/2022 11/18/2022 10
Final Report to City 11/19/2022 12/19/2022 30
Ecology SMAP report review [Grant]12/30/2022 1/13/2023 14
City response to Ecology comments [Grant]2/1/2023 2/15/2023 14
Ecology SMAP acceptance [Grant]2/14/2023 2/15/2023 1
City Final SMAP to Ecology [Grant]3/30/2023 3/31/2023 1
Permit Deadline 3/30/2023 3/31/2023 1
Grant Deadline [anticipated]6/29/2023 6/30/2023 1
Deliverable [Grant]:Denotes anticipated grant-required deliverables; pending confirmation by Ecology grant award.Nov 2021Dec 2021Dec 2021Jan 2022Mar 2022Mar 2022Apr 2022May 2022Jun 2022Jul 2022Aug 2022Sep 2022Oct 2022Nov 2022Dec 2022Jan 2023Feb 2023Mar 2023Apr 2023May 2023Jun 2023RentonSMAP_Sched_20211005.xlsx 553-1779-887AGENDA ITEM #5. g)
1
CITY OF RENTON. WASHINGTON
RESOLUTION NO. ________
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE SOUTH
KING HOUSING AND HOMELESS PARTNERS 2022 WORK PLAN AND 2022
OPERATING BUDGET.
WHEREAS, on May 24, 2019 the City of Renton entered into an Interlocal Agreement (ILA)
with eight (8) other south King County cities and King County to form the South King Housing and
Homelessness Partners (SKHHP); and
WHEREAS, pursuant to the ILA, each participating jurisdiction must approve SKHHP’s
annual work plan to guide the work of the SKHHP staff; and
WHEREAS, the purpose of the annual work plan is to provide management and budget
guidance to implement the overarching SKHHP goals to work together and share resources to
increase the available options for South King County residents to access affordable housing and
to preserve the existing affordable housing stock; and
WHEREAS, the 2022 work plan includes three (3) major streams of work: governance and
administration, policy and planning, and outreach and education; and
WHEREAS, the governance and administration work stream includes program‐wide
management activities including establishing decision‐making protocols and reporting
procedures and convening an advisory board; and
WHEREAS, the policy and planning work stream includes advocating for and establishing
a SKHHP affordable housing capital fund and collaborating with partners to enhance local policies
and programs that accelerate access to affordable housing, protect existing housing stock, and
provide housing security; and
AGENDA ITEM # 7. a)
RESOLUTION NO. ________
2
WHEREAS, the outreach and education work stream includes representing South King
County at all applicable decision tables and furthering the understanding of the spectrum of
affordable housing options and related needs and opportunities; and
WHEREAS, pursuant to the ILA the annual operating budget includes an itemization of all
categories of budgeted expenses and itemization of each party’s contribution, including in‐kind
services; and
WHEREAS, the operating budget allows for implementation of the overarching SKHHP
goals to work together and share resources to increase the available options for South King
County residents to access affordable housing and to preserve the existing affordable housing
stock; and
WHEREAS, each party’s contribution(s) will be transmitted to SKHHP on an annual basis
during the first quarter of the calendar year; and
WHEREAS, on July 23, 2021 the SKHHP Executive Board passed Resolution 2021‐03
adopting the 2022 SKHHP Work Plan and 2022 SKHHP Operating Budget upon approval by the
legislative body of each party;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The City Council approves and adopts the documents entitled 2022 SKHHP
Work Plan and 2022 SKHHP Operating Budget, both dated July 23, 2021, included as Attachments
A and B, respectively, together with the SKHHP’s Executive Board’s Resolution 2021‐03, attached
to this resolution and incorporated herein by this reference.
AGENDA ITEM # 7. a)
RESOLUTION NO. ________
3
PASSED BY THE CITY COUNCIL this _________ day of ______________________, 2021.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ________ day of ___________________, 2021.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
RES:1890:9/29/21
AGENDA ITEM # 7. a)
RESOLUTION NO. ________
4
SKHHP’S EXECUTIVE BOARD’S
RESOLUTION NO. 2021‐03
ATTACHMENT A: SKHHP 2022 DRAFT WORK PLAN
ATTACHMENT B: SKHHP 2022 OPERATING BUDGET
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