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HomeMy WebLinkAboutC_Response_Email_Don_Maschmedt_21117_v11 Clark Close From:Clark Close Sent:Wednesday, November 17, 2021 8:03 AM To:donm@maschmedt.com Subject:RE: Party of Record/Public Comments 2021-11-15 11:43 AM(PST) Submission Notification Attachments:DA_Dev_Agmt_Exhibit-C_Security_Plan_211014_v1.pdf Mr. Maschmedt, Thank you for your comments related to PR21-000426 Health Through Housing-Renton (LUA21-000389) wherein you’ve raised some concerns about safety and requested more specific details on the security plan. Please find attached a copy of the applicant’s proposed security plan that is anticipated to address day-to-day operational security and emergency preparedness planning. Your comments will be added to the public record for consideration by the reviewing official and you have been added as a party of record. Thank you for interest in this project and if you have any further comments or questions, please feel free to contact me. Regards, CLARK CLOSE, Senior Planner City of Renton | CED | Planning Division 1055 S Grady Way | 6th Floor | Renton, WA 98057 Virtual Permit Center | Online Applications and Inspections (425) 430-7289 | cclose@rentonwa.gov p.s. A hard copy of this response and security plan will also be mailed out. From: notification@civiclive.com <notification@civiclive.com> Sent: Monday, November 15, 2021 11:43 AM To: Party of Record <POR@rentonwa.gov> Subject: Party of Record/Public Comments 2021-11-15 11:43 AM(PST) Submission Notification Party of Record/Public Comments 2021-11-15 11:43 AM(PST) was submitted by Guest on 11/15/2021 2:43:27 PM (GMT-08:00) Canada/Pacific Name Value NameFile: LUA21-000389 Gender Mr. Name Don Maschmedt Address: 941 Powell Ave SW, Renton WA 98057 Email donm@maschmedt.com Phone 206-920-7745 Party of Record Only CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. 2 Comments Could you please provide more specific details on the security plan. We have experienced problems with homeless individuals in the area that we believe pose a threat to our staff, including one individual that defecated in our interior common area. I have witnessed people on drug trips right outside my office window and it doesn't feel safe. Bringing more homelessness to a business park creates a greater security threat for our staff and tenants without proper security and enforcement. Thank you. Don Maschmedt Prefer US Mail To view this form submission online, please follow the link below: https://rentonwa.gov/form/one.aspx?objectId=18138665&contextId=17174246&returnto=submissions Housing, Homelessness and Community Development Division Department of Community and Human Services 401 Fifth Avenue, Suite 500 Seattle, WA 98104 Phone 206-263-9105 Fax 206-205-6565 TTY Relay Service: 711 EXHIBIT C – Security Plan The mission of the security plan is to provide staff, tenants, partners, and neighbors with a system that addresses day to day operational security and emergency preparedness planning. This helps: • Reduce the community’s vulnerability and increase resiliency to known natural and human-made hazards. • Foster cooperative planning and empowerment so that the community may increase survivability before, during, and after any incident. • Regularly evaluate Health Through Housing Renton Supportive Housing’s capacity to affect a coordinated and viable disaster response effort that is focused on protecting and saving lives, lessening community suffering, recognizing community members’ vulnerabilities, minimizing property loss, and reestablishing normalcy quickly. • Establish and continually nurture growing partnerships with neighborhood communities to increase resiliency in the event of interruption to city, state, or federal services. The Program Director will be the lead staff person for developing, implementing and managing the security plan. The Program Director will be responsible for staffing, compliance, facilities, all day to day activities, and the security and safety of the residents and the building. The Program Director will share responsibility for responding to after-hours emergencies with other program staff. The Program Director reports to the assigned CCS Division Director. The front desk advocates are responsible for staffing the main lobby area 24 hours per day. They provide staff presence after hours and on weekends and holidays. In addition to 24/7 staffing, there will be: • A main point of entry at a secured building entrance • Security Cameras monitored by on-site staff • All Staff are trained in de-escalation practices In addition, in terms of Disasters/Emergencies: Preparedness • At staff meetings a portion of the meeting will be dedicated to the review of safety concerns, including and when necessary and appropriate, the annual plan and execution of fire, earthquake and tornado drills, etc. • Staff will be trained in CPR/AED techniques • An AED devise will be maintained in one of the suites or a common area shared by staff • A comprehensive first aid kit will be maintained in a common area shared by staff • Basic tools will be maintained on site for both practical and emergency use Personnel • Staff on duty at the time of a disaster will be initially tasked with assisting guests until relieved by other employees or supervisor(s). • Presently the number of staff on duty would be a high 18 and a low of 7 at any given time. • The Division Director will respond by either coming directly to the site or by contacting another agency supervisor and requesting that they proceed to the site • A copy of the staff telephone list has been provided to both the onsite Primary and Secondary Disaster Leaders, with an additional copy kept in the disaster barrel on site as well as in the ‘go kit’ • To support staff on the scene we will use available community and client volunteers present at the time of the event Volunteers Volunteers present may assist with the following tasks: • Comfort and aid to the injured • Collection of necessary survival items from the building e.g. blankets, food, water, etc. as it is safe to do so. • Volunteers may also help with communication, as well as mustering at the evacuation site with the survival items, subject to their willingness to engage in the activity • Volunteers will not be assigned to heavy search and rescue efforts, fire suppression or any other effort that could put additional lives at risk or for which they are uncomfortable performing. • All CCS staff members are empowered to take charge of any volunteer(s) who serve during a disaster scenario. On Site Supply Cache Locations & Amounts • Emergency food supplies will be located in the disaster barrel strategically positioned on- site. • 1st Aid supplies will be available from the F-Sharp Nurse in the area currently defined as TBD; additionally, a modest first aid kit will be maintained by the CReW team located in TBD. • An AED devise will be affixed to the wall located in TBD. • Flashlights and batteries are found in the disaster barrel located in the Health Through Housing Renton site. • Cleaning supplies, soaps and extra hygiene supplies may be found in the Janitorial Closet located in the adjacent Health Through Housing Renton site. Agency Go-Kit Documents The Health Through Housing Renton“Go Kit Documents” will be found in a folder placed in the Disaster Barrel located in the Health Through Housing Renton offices. A duplicate set of the “Go Kit” documentation, which includes the following items, will also be kept in the home of the Division Director: • This, the current disaster plan • Copies of shelter and fleet insurance documents where applicable • A copy of the CCS Tax ID number • A copy of the current staff phone list Facility Preparation Prep to be done once occupied Task Assigned To Completion Date Secure all shelves and heavy furniture to walls Secure pictures and wall hangings with safety hooks Clear exists and all earthquake safe spaces Lower heavy items to bottom shelves Remove fire and chemical hazards Install smoke and heat detectors, fire alarm system and fire extinguishers Clearly label exits and safety supplies Clearly mark gas and water shut-off valves and … Post simple instructions for shutting each off Conveniently place tools to shut off gas and water Update evacuation map in front offices to include locations for fire extinguishers, 1st aid supplies, go-kits, water and gas shut- offs, electrical breaker panels, safe and emergency food and water supplies. Neighborhood Resources Generator: If power is going to be off for an extended period and it is deemed necessary to get a generator Sunbelt Rentals is located at: 3901 Pacific Highway East in Fife 253.274.0088. An alternative source: TBD. Medical: The closest clinic for minor medical issues: TBD. The sole Level I Trauma Center in the Northwest Region of the U.S. is Harborview Medical Center located at: 325 9th Avenue, Seattle, WA 98104. Level 1 designated trauma centers provide a full range of specialists and equipment 24/7 and must be able to provide care for pediatric patients. Level II Trauma Centers in the area include St. Joseph Medical Center located at: 1717 South J Street in Tacoma, and Multi-Care Tacoma General Hospital located at: 315 MLK Jr. Way, Tacoma. Level III Trauma Centers: MultiCare Auburn Medical Center and Valley Medical Center in Renton. Communications Throughout the duration of a disaster and subsequent recovery period effective communication plays a significant role to ensure continuity of services and will aid with the full recovery of both shelter sites as well as the community. Following is what should be communicated, to whom, and who should be the originator of the communication: What To Whom By Whom Agency Operational Status Reports Division Director, CCS Disaster Message Number, and both the Primary and Secondary CCS Contacts. The Senior Staff on Duty Request for emergency medical or police assistance 911 Any staff on duty but notify the Senior Staff representative on duty. Services Offered or Changed Division Director, CCS Disaster Message Number and both the Primary and Secondary CCS Contacts. Senior Staff on Duty Funds Needed (either Credit Card or Petty Cash) One of the following persons until you get the funds needed: Division Director, SKC Shelter & Day Center Program Director, and Primary & Secondary Contacts. Senior Staff on Duty Volunteers The volunteer phone list. The list is in the possession of both primary and secondary disaster leaders as well as in the disaster ‘Go Kit’ and Barrel. Senior Staff on Duty Other Needs Facility repairs or needs, other needs, contact the Division Director. Senior Staff on Duty Communication Options during a Disaster Landlines – if you have access to a landline it should be your first priority for use in the early stages ‘post disaster’. Most landlines will maintain a modest reserve of power for a short period of time. Emergency Management protocol encourages individuals to stay off cell phones at first as the spurt in use jams and overloads the towers and negatively impacts the ability of our first responders (police, fire and EMT) to communicate. Cell phones - cell phone towers may be overloaded in the immediate aftermath of a disaster thus persistence is necessary. Email – you may utilize email to communicate if the service remains active. Direct Meetings with Clients & Community Members Fliers In the unusual event that the Health Through Housing Renton site must be evacuated you should post a flier on all doors containing the following information, then lock the door(s) behind you as you vacate the premise: • “Health Through Housing Renton Site has been evacuated as of __:__ and is closed until further notice – do not enter”. o Include the address of the evacuation point, for example: “We have evacuated to the Kent Family Center located at 1229 West Smith Street, Kent, Washington 98032” or where otherwise defined. • Leave a note for Search & Rescue personnel as to whether everyone in the building was accounted for upon evacuation Media If you are contacted by the media to make a statement you must defer. As per CCSWW policy you may not make a statement to the media. Ask for the media member’s name and contact information and then reach out and share it with Flo Beaumon at 206.324.5401; thereafter, notify the Division Director. Incident Management System Incident Command – leads the response, appoints and empowers team leaders and sets the tone and standards for response, encouraging teamwork and effective communication along the way. Our Incident Commander: Jo Cherland, Division Director who can be reached at 253.797.7189 Public Information Officer - the PIO works with the media and distributes messages to the public and local community. Our PIO: Flo Beaumon, Agency Assistant Director, who can be reached at: 206.434.5135 Safety & Security Officer – TBD Operations Team – handles key actions including first aid, search and rescue, fire suppression and securing the site. Our Operations Team Officer: Kevin Hamel, EA Program Manager who can be reached at 206.307.2747 Planning Team – gathers information, thinks ahead and keeps all team members informed and communicating. Our Planning Team Officer: Adria Briehl, VS and Issaquah Meals Program Coordinator who can be reached at: 206.595.7938. Logistics Team – finds, distributes and stores all necessary resources e.g. supplies and people, to respond to an emergency appropriately. Our Logistics Officer: Whonakee King, SKC Shelter & Day Center Program Director who can be reached at: 206.549.4048. Finance & Administration Team – tracks all expenses, claims and activities and is the record keeper for the incident. Our Administrative Officer: Jo Cherland, Division Director who can be reached at: 253.797.7189 Financial Resources Our agency is aware that during a disaster there may be additional costs associated with responding to needs during and immediately following the event. Our Finance & Administrative Officer(s) will work with the CCS accounting and administrative teams to ensure all costs associated with the disaster are documented. Financial Resources Available During a Disaster: Credit Card - the divisional director has a credit card. Contact Jo Cherland at 253.797.7189 if one is needed. Whonakee King, SKC Shelter & Day Center Program Director also has a credit card and can be reached at 206.549.4048 if Jo is not available.