HomeMy WebLinkAboutFinal Agenda Packet
AGENDA
City Council Regular Meeting
7:00 PM - Monday, February 13, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) National Children's Dental Health Month - February 2017
4. SPECIAL PRESENTATIONS
a) JPMorgan Chase Foundation Grant
b) Energize Eastside Project
5. PUBLIC HEARING
a) Street Vacation Request: In the vicinity of SW Langston Rd (Petitioner Langston 14, LLC.;
VAC-16-002)
6. ADMINISTRATIVE REPORT
7. AUDIENCE COMMENTS
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed five minutes.
When recognized, please state your name & city of residence for the record.
8. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of January 23, 2017.
Council Concur
b) AB - 1845 Mayor Law reappoints Martin Regge to the Planning Commission for a term
expiring January 31, 2020.
Council Concur
c) AB - 1849 Mayor Law reappoints Bill Huls and Marsha Rollinger to the Municipal Arts
Commission for terms expiring 12/31/2019.
Council Concur
d) AB - 1842 City Clerk submits 10% Notice of Intent to Annex petition for the proposed
North Agape Annexation and recommends a public meeting be set on 2/27/2017 to
consider the petition; 13.90-acre site abutting the City at its eastern City limits.
Council Concur; set public meeting for 2/27/2017
e) AB - 1844 City Clerk submits the 60% Direct Petition to Annex for the proposed Tim D
Annexation; and submits the staff recommendation to set a public hearing on 2/27/2017
to consider the petition and proposed zoning.
Council Concur; set public hearing for 2/27/2017
f) AB - 1851 Community & Economic Development Department recommends approval of a
100-percent fee waiver of the estimated development and impact mitigation fees in the
amount of $460,599 for the Renton Housing Authority's Sunset Court Apartments project.
Refer to Planning & Development Committee
g) AB - 1843 Police Department requests approval to hire a Police Service Specialist at Step
D of the grade pn62 of the salary range.
Council Concur
h) AB - 1848 Public Works Administration Department requests authorization to purchase
seven vehicles and four pieces of equipment valued at $807,252. The funds required to
purchase the vehicles and equipment were included in the adopted 2017/2018 Biennial
Budget.
Council Concur
i) AB - 1847 Transportation Systems Division recommends approval of Addendum 11-16 to
LAG-91-005, with Northwest Seaplanes, Inc. for a ground lease rate adjustment from
$0.62 per square foot per year to $0.7252 per square foot per year, effective January 1,
2017 through December 31, 2022.
Refer to Transportation (Aviation) Committee
j) AB - 1850 Transportation Systems Division requests approval to purchase video detection
and signal cabinet equipment in the estimated amount of $150,000 for the Adaptive
System, Phase 1, of the SW 43rd St./SE Carr Rd./SE 176th St./SE Petrovitsky Rd Corridor
Safety project. The funds required to purchase the equipment were included in the
2015/2016 Biennial Budget and will included in the 2017 Carry Forward Budget
amendment.
Council Concur
k) AB - 1839 Utility Systems Division submits CAG-16-077, N 30th St & Burnett Ave N Storm
System Improvement project; contractor Northwest Cascade, Inc., and requests
acceptance of the project, release of the retainage bond in the amount of $28,128.10
after 60 days, and approval of the final pay estimate in the amount of $34,905.03, subject
to receiving the required releases.
Council Concur
l) AB - 1840 Utility Systems Division submits JOC-01-079 (formerly CAG-13-149 WO #79), I-
405 & SR 169 High-Density Polyethylene Pipe Pull project, contractor Forma Construction,
and requests acceptance of the project, subject to receiving the required certifications.
Council Concur
m) AB - 1846 Utility Systems Division recommends approval of a contract with RH2
Engineering, Inc. in the amount of $227,322 for Water and Wastewater Utilities 2017-
2018 General Services project.
Refer to Utilities Committee
9. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Finance Committee: Vouchers
b) Transportation (Aviation) Committee: Lake WA Loop Trail Project Supplemental
Agreement with OTAK, Inc.; Main Ave. S Project Construction Observation Contract with
Perteet, Inc.; 2017 - 18 ORCA Business Cards & Business Passport Agreement
10. LEGISLATION
Ordinance(s) for second and final reading:
a) Ordinance No. 5832: 4242 East Valley Rezone (First Reading 1/23/2017)
11. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
12. ADJOURNMENT
Please visit our website to view the agenda for the preceding:
Committee of the Whole Meeting
Meet at: Living Hope Christian Fellowship Church
16015 116th Av SE, Renton
February 13, 2017 - 5:30 p.m.
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
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AGENDA ITEM #5. a)
January 23, 2017 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM ‐ Monday, January 23, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Armondo Pavone, Council President
Ed Prince
Ryan McIrvin
Ruth Pérez
Don Persson
Carol Ann Witschi
Councilmembers Absent:
Randy Corman
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL EXCUSE ABSENT
COUNCILMEMBER RANDY CORMAN. CARRIED.
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Zanetta Fontes, Senior Assistant City Attorney
Jason Seth, City Clerk
Jan Hawn, Administrative Services Administrator
Kelly Beymer, Community Services Administrator
Preeti Shridhar, Deputy Public Affairs Administrator
Michael Stenhouse, Maintenance Services Director
Jim Seitz, Transportation Systems Director
Cliff Long, Economic Development Director
Commander Kevin Keyes, Police Department
Chief Rick Marshall, Renton Regional Fire Authority
AGENDA ITEM #8. a)
January 23, 2017 REGULAR COUNCIL MEETING MINUTES
SPECIAL PRESENTATION
Sound Transit ‐ Update on Renton Area Projects: Sound Transit's Chief Executive Officer
Peter Rogoff and Project Manager Paul Cornish provided an overview of the following
projects impacting Renton residents:
Relocation of the Downtown Transit Center
I‐405 Bus Rapid Transit (BRT) Station at NE 44th St
Sound Transit 3 (ST3) Planning and Implementation
Responding to Council inquiries, Mr. Rogoff remarked that the BRT buses will utilize toll lanes
and HOV lanes on I‐405 in order to maximize route times; security at Sound Transit stations is
a top priority; parking at stations is currently free but that may change in the future; bicycle
parking may be included in some stations; and public outreach is a key component to the
process of implementing Sound Transit 3.
ADMINISTRATIVE REPORT
Mayor Law invited Chief Rick Marshall from the Renton Regional Fire Authority (RRFA) and
Administrative Services Administrator Jan Hawn to provide clarification of a notice sent to
Renton residents regarding their annual fire service charge.
Chief Marshall stated that the RRFA is required by law to notify residents of the 2017 Fire
Service Charge which includes a fire benefit charge. He clarified that the fire service charge
consists of a $1.00 per $1,000 dollars of assessed valuation assessment and a fire benefit
charge assessed on all buildings that are 400 square feet and larger. He added that the RRFA
has been up front about the additional cost to homeowners from the beginning of the
process, and noted that residents will receive enhanced services from the RRFA including
decreased response times, and a newly constructed, equipped, and staffed fire station in the
Kennydale neighborhood.
Ms. Hawn added that the City reduced its property tax collection by the same rate of $1.00
per $1,000 dollars of assessed valuation. She noted that residents can find additional
information on the history of the RRFA and the 2017 Fire Service Charge by calling 425‐430‐
7000 or by visiting www.rentonrfa.org.
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2017 and beyond. Items noted were:
New Garbage and Recycling Services Coming Soon! Renton will soon have a new solid
waste collection company. Republic Services will begin picking up garbage,
recyclables, and yard waste February 1st. The Solid Waste Utility has scheduled
informational workshops to learn how you can increase recycling and reduce your
garbage bill and answer any questions about the new garbage and recycling services.
o Thursday, January 26th, 2017, 7:00‐8:30 p.m. ‐ Renton City Hall Council
Chambers; 1055 South Grady Way.
Inclement Weather Response Reminder: Help prevent local residential street flooding
by monitoring catch basins near your home and keeping them clear of leaves and
other debris. Street sweepers are dispatched daily to clean up debris along major
arterials. Please remember during snow and ice events, the department sanders and
snow plows are dispatched to keep major arterials drivable. Visit our website at
http://rentonwa.gov/living/default.aspx?id=21258 to view our snow route maps.
Please do not park or abandon your vehicle within any portion of the traffic lanes.
AGENDA ITEM #8. a)
January 23, 2017 REGULAR COUNCIL MEETING MINUTES
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of January 9, 2017. Council Concur.
b) AB ‐ 1834 City Clerk submitted the quarterly list of fully executed contracts between
10/1/2016 ‐ 12/31/2016, and a report of agreements expiring between 1/1/2017 –
6/30/2017. None; Information Only.
c) AB ‐ 1835 City Clerk submitted petition for street vacation for a portion of right‐of‐way (ROW)
located in the vicinity of SW Langston Rd; petitioner Langston 14, LLC (VAC‐16‐002). Refer to
Administration; set public hearing on 2/13/2017.
d) AB ‐ 1838 City Clerk reported the results from the January 10, 2017 bid opening for CAG‐16‐
196 ‐ Renton Highlands Sewer & Manhole Rehabilitation Phase I project; and submitted the
staff recommendation to accept the lowest responsive bid from Insituform Technologies, LLC
in the amount of $1,269,423.43. Council Concur.
e) AB ‐ 1836 Public Works Department requested authorization to purchase eight 2017
Chevrolet Tahoes and one half‐ton Chevrolet Silverado from Bud Clary Auto Dealerships using
state bid contract number 05916, in an amount not to exceed $317,776.41. The funds for this
purchase were included in the 2017‐2018 Biennial Budget. Council Concur.
f) AB ‐ 1837 Public Works Department submitted CAG‐16‐042, 2016 Street Overlay with Curb
Ramps project, and requested acceptance of the project, authorization for final pay estimate
in the amount of $14,144.45, commencement of a 60‐day lien period, and release of
retainage in the amount of $20,458.98, to Miles Resources, LLC, contractor, subject to the
receipt of all required authorizations. Council Concur.
g) AB ‐ 1833 Transportation Systems Division recommended approval of the 2017‐2018 One
Card for All (ORCA) Business Passport Interlocal Agreement with King County, Pierce Transit,
Sound Transit and others in the amount of $130,000 to continue the Commute Trip Reduction
Program for City employees. Refer to Transportation (Aviation) Committee.
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA, AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
Finance Committee Chair Persson presented a report approving for payment on January 23,
2017 claims vouchers 353415, 353419‐353433, 353463‐353808, 5237‐5239, 5248‐5255, 76891
and six wire transfers and one payroll run with benefit withholding payments totaling
$6,957,252.91 and payroll vouchers including 595 direct deposits and 22 payroll vouchers
totaling $1,245,803.28.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Finance Committee Chair Persson presented a report concurring in the staff recommendation to
approve the 2017 contract agreement with Davey Resource Group, a Division of the
Davey Tree Expert Company, in the amount of $124,000 for a Consulting Certified
Arborist Inspector to assist with the Urban Forestry Program and Community and
Economic Development Department tree requests for service.
AGENDA ITEM #8. a)
January 23, 2017 REGULAR COUNCIL MEETING MINUTES
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Finance Committee Chair Persson presented a report and explained that Reid Middleton has
provided structural and non‐structural plan review services, verifying compliance to Renton City
Code requirements. The amount of reviews they conducted for the City of Renton has varied,
based primarily on the level of projects presented to the City, and also fluctuated with the level
of City plan review employees on staff.
The Finance Committee recommended concurrence in the staff recommendation to authorize
the Mayor and City Clerk to execute the consultant contract, not to exceed $100,000, with Reid
Middleton to review structural and non‐structural plans submitted to the City of Renton.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Finance Committee Chair Persson presented a report recommending concurrence in the staff
recommendation to approve the Agreement with the State Department of Commerce to accept
$1,700,000 in funding and commit a $1,038,214 match from 316.332043.020.594.76.63.000 for
the Sunset Neighborhood Park Phase I project.
The Committee further recommended that the Mayor and City Clerk be authorized to execute
the Agreement with the Department of Commerce and that the resolution regarding this matter
be presented for reading and adoption.
MOVED BY PERSSON, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Planning & Development Committee Chair Prince presented a report recommending
concurrence in the staff recommendation to confirm Mayor Law’s appointment of Ms. Jamian
Smith to the Planning Commission with a term expiring January 31, 2020.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Planning & Development Committee Chair Prince presented a report recommending
concurrence with the Hearing Examiner’s recommendation to approve a rezone and SEPA
Environmental Review for the property located at 4242 East Valley Road (LUA16‐000734). The
rezone is from CO to CA of the subject site, the other parcels within the block, and the three
parcels within the adjacent block to the west that abut SW 43rd Street.
The City Council has final reviewing authority over Type IV land use permits (RMC 4‐8‐080G). This
site specific rezone is not associated with a Comprehensive Plan amendment.
The Committee further recommended that an ordinance regarding this matter be presented for
first reading.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Resolutions:
AGENDA ITEM #8. a)
January 23, 2017 REGULAR COUNCIL MEETING MINUTES
a) Resolution No. 4303: A resolution was read setting a Public Hearing Date of February 13,
2017 regarding the vacation of a portion of right‐of‐way on SW Langston Road, located near
the intersection of SW Langston Road and Stevens Avenue SW (Langston 14, LLC; VAC‐16‐
002).
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
b) Resolution No. 4304: A resolution was read authorizing the Mayor and City Clerk to enter into
a direct appropriations agreement with the Washington State Department of Commerce
accepting a grant for the Sunset Neighborhood Park Project.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for first reading:
a) Ordinance No. 5832: An ordinance changing the Zoning Classification of certain properties
with the City of Renton (King County Parcel Nos. 3123059114, 3123059007, 3123059011,
3123059032, 3926800010, 3926800020, and 3926800030) from Commercial Office (CO) to
Commercial Arterial (CA) (File No. LUA16‐000734, Rezone HE).
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
Ordinance for second and final reading:
b) Ordinance No. 5831: An ordinance was read amending sections 1‐3‐1, 1‐3‐2 and 1‐6‐9 OF
Title I (Administrative); 2‐9‐8 of Title II (Commissions and Boards); 4‐4‐150 and 4‐5‐150 OF
Title IV (Development Regulations), 5‐5‐3, 5‐4‐1, 5‐9‐8, 5‐10‐6, 5‐18‐6, 5‐22‐13 and 5‐26‐26
OF Title V (Finance and Business Regulations), 6‐1‐3 and 6‐6‐12 of Title VI (Police Regulations),
8‐1‐4 and 8‐5‐20 of Title VIII (Health and Sanitation) and 10‐2‐5 of Title X (Traffic) of the
Renton Municipal Code, clarifying regulations, penalties and the Code Enforcement Structure.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADJOURN. CARRIED. TIME:
7:45 P.M.
Jason A. Seth, CMC, City Clerk
Jason Seth, Recorder
Monday, January 23, 2017
AGENDA ITEM #8. a)
Council Committee Meeting Calendar
January 23, 2017
January 26, 2017
Thursday
4:00 PM Utilities Committee, Chair McIrvin – Council Conference Room
1. Solid Waste Program Briefing
CANCELLED Planning & Development Committee, Chair Prince
January 30, 2017
Monday
NO MEETINGS Fifth Monday
February 6, 2017
Monday
4:30 PM Transportation Committee, Chair Pérez – Council Conference Room
1. Lake WA Loop Trail Project Supplemental Agreement, OTAK, Inc.
2. Main Ave. S Project Construction Observation Contract, Perteet, Inc.
3. 2017-18 ORCA Business Cards & Business Passport Agreement
4. Emerging Issues
CANCELLED Community Services Committee, Chair Witschi – Council Conference Room
5:30 PM Committee of the Whole, Chair Pavone – Council Chambers
1. WSDOT Update on Renton Area Projects
2. Neighborhood Program Update
AGENDA ITEM #8. a)
AB - 1845
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Reappointment to Planning Commission
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive
STAFF CONTACT: April Alexander, Executive Assistant
EXT.: 6520
FISCAL IMPACT SUMMARY:
None.
SUMMARY OF ACTION:
Mayor Law reappoints Mr. Martin Regge to the Planning Commission for a term expiring January 31, 2020.
EXHIBITS:
A. Memo to Mayor Law re: reappointment to Planning Commission
STAFF RECOMMENDATION:
Concur with Mayor Law's reappointment of Mr. Regge
AGENDA ITEM #8. b)
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
RECEIVED
M E MORAN D U M
JAN30 2011
DATE:January 24,2017 MAYOR’S OFFICE
TO:Denis Law,Mayor
FROM:C.E.“Chip”Vincent,CED Administrator
SUBJECT:Reappointment of Martin Regge to the Planning Commission
Martin Regge was appointed to the Planning Commission in July 2010.Over the years,
he has demonstrated an understanding and commitment to the City’s mission
statement and Business Plan goals.He is currently serving as the Commission’s Vice
Chair,has the ability to review detailed information,and to balance the sometimes
competing objectives presented to the Commission.
I recommend that Martin Regge be reappointed to a new three-year term,expiring on
January 31,2020.
h:\ced\pla nning\planning commission\appointments\2017\regge reappointment.doc
AGENDA ITEM #8. b)
AB - 1849
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Reappointments for Municipal Arts Commission
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive
STAFF CONTACT: April Alexander, Executive Assistant
EXT.: 6520
FISCAL IMPACT SUMMARY:
None.
SUMMARY OF ACTION:
Mayor Law reappoints the following to the Municipal Arts Commission:
Mr. Bill Huls, for a term expiring 12/31/19
Ms. Marsha Rollinger, for a term expiring 12/31/19
EXHIBITS:
A. Memo to Mayor Law recommending reappointments
STAFF RECOMMENDATION:
Confirm Mayor Law's reappointments of Mr. Huls and Ms. Rollinger to the Municipal Arts Commission.
AGENDA ITEM #8. c)
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT ——“Renton 3
M EM OR A N D U M
DATE:January 24,2017
TO:Denis Law,Mayor
FROM:C.E.“Chip”Vincent,CED Administrator
SUBJECT:Reappointments to Renton Municipal Arts Commission
Background
The following individuals had their terms on the Renton Municipal Arts Commission
expire on December 31,2016:
•Bill Huls
•Marsha Rollinger
Bill Huls is the Manager and heart of the Renton Civic Theatre,an incredibly rich live-
performance venue in Downtown Renton.His work with the annual summer “Teen
Musical”nurtures our community’s aspiring artists and others when they attend the
lively performances.Bill’s sharp insights at monthly RMAC meetings add value to the
issues at hand.
Bill has served as a Commissioner since 2011.He has become even mote involved with
the RMAC since his last reappointment.Currently,he is on a committee working to
formulate budget policy for the Commission.
Marsha Rollinger is an artist and graphic designer with her own firm and,although this
requires much of her time,she committed to serving as the RMAC Vice-Chair in 2014,
Co-Chair in 2015,and Chair in 2016.
Her aesthetic sense and leadership skills have been the primary reasons the RMAC has
become active in not only advising about art,but making it happen,particularly in
Downtown Renton.
Currently,the Renton Municipal Arts Commission has two open positions,but sufficient
applications have been submitted to make recommendations within the next few
weeks.
Recommendation
I recommend the reappointment of Bill Huls and Marsha Rollinger to the Renton
Municipal Arts Commission.
AGENDA ITEM #8. c)
AB - 1842
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Proposed Annexation - North Agape 10% Notice of Intention to
Commence Annexation Proceedings
RECOMMENDED ACTION: Council Concur
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
Sandra Snyder, Petitioner, submitted the 10% Notice of Intention to Commence Annexation proceedings on
December 16, 2016. The Department of Community and Economic Development verified sufficiency of the
petition and now requests a public meeting with the initiator be set on 2/27/2017. This 13.9 -acre site is
located to the north and east of the City in the East Renton Plateau Community Planning area and is bordered
to the south by City limits which run along a parcel line in proximity of NE 1st Pl., Yakima Ave. NE and 158th
Ave. SE to the east, parcel lines to the north, and 156th Ave. SW to the west.
EXHIBITS:
A. Issue Paper
B. 10% Petition
C. Fiscal Impact Analysis
D. Area Map
STAFF RECOMMENDATION:
Set a Public Meeting with the Initiator on February 27, 2017 to consider the 10% Notice of Intention to
Commence Annexation Proceedings for the proposed North Agape Annexation.
AGENDA ITEM #8. d)
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE:January 23, 2017
TO:Armondo Pavone, Council President
City Councilmembers
VIA:Denis Law, Mayor
FROM:Chip Vincent, Administrator
Department of Community & Economic Development
STAFF CONTACT:Angie Mathias, x6576
SUBJECT:Proposed North Agape Annexation – 10% Notice of Intent
Petition
ISSUE:
The City is in receipt of a 10% Notice of Intent petition to annex a 13.9-acre area using
the direct petition method; the proposed annexation is called North Agape. State law
requires that the Council hold a public meeting with the annexation proponents within
60 days of receipt of a 10% Notice of Intent petition. The purpose of the meeting is for
Council to decide whether to accept or reject the proposal and whether to require the
simultaneous adoption of City zoning consistent with the Comprehensive Plan, if the
proposed annexation is successful.
RECOMMENDATION:
Based on the following analysis, the Administration recommends that Council accept the
10% Notice of Intent petition. If Council concurs, the Administration recommends that it
take the following actions (pursuant to RCW 35A.14.120):
Accept the 10% Notice of Intent to Commence Annexation petition; and
Authorize the circulation of a 60% Direct Petition of Annex for the 13.9-acre
area; and
Require that property owners within the proposed annexation area accept their
proportionate share of the City’s bonded indebtedness and City of Renton zoning
that is consistent with the City’s Comprehensive Plan land use designation.
BACKGROUND:
1.Location: The proposed 13.9-acre North Agape Annexation is bordered by the
existing City limits at its north. The area is located to the north of the city in the
East Plateau Community Planning area. It is bordered to the south by the City
AGENDA ITEM #8. d)
Proposed Bradley Annexation 10% Notice of Intent
Page 2 of 5
limits, which runs along a parcel line in proximity of Northeast 1st Place, Yakima
Avenue Northeast and 158th Avenue Southeast to the east, parcel lines to the
north, and 156th Avenue Southwest to the west.
2.Assessed value: The 2016 assessed valuation of the subject annexation site is
$4,250,200.
3.Natural features: The site is generally topographically level with only 2.6% slope
across the site. There are no streams mapped in the area. There is a protected
wetland in a tract located across the street (Yakima Avenue NE) to the east of
the site.
4.Existing land uses: There are two churches, single-family residences, and vacant
land.
5.Existing zoning: Existing King County zoning is R-4, allowing four dwelling units
per gross area. The area was pre-zoned R-4 by the City in 2007 with Ordinance
#5254. The City R-4 zoning would become effective when the area annexes to
the City.
6.Comprehensive Plan: Renton’s Comprehensive Plan designates the subject
annexation site as Residential Low Density (RLD).
7.School District: The northern portion of the area is in the Issaquah School District
and the southern portion is in the Renton School District. Annexation does not
affect school district boundaries, the school districts will not change upon
annexation.
8.Public services: All responding City of Renton departments and divisions noted
that the annexation represents a logical extension of their respective services
and systems and presents no foreseeable problems. Specific comments follow:
Water Utility. The subject site is located in Water District No. 90’s water
service area by agreement under the coordinated water system plan. A
certificate of water availability from District 90 will be required prior to the
issuance of development permits within the subject area, following
annexation to the City. It is expected that developer extensions of District
No. 90’s water mains will be required to provide service for fire protection
and domestic use within the annexation area. The proposed area will not
generate need for additional City employees because it is within Water
District No. 90.
Wastewater Utility. The area is within the Wastewater Divisions service.
Currently, sewer does not serve the area and sewer extensions would be
required for new development. Staff had no concerns regarding the
proposed annexation; however, they requested the boundary be amended to
include 158th Avenue Southeast.
AGENDA ITEM #8. d)
Proposed Bradley Annexation 10% Notice of Intent
Page 3 of 5
Parks. The walking paths at Maplewood Park are within .4 miles walking
distance from the annexation area. Improved parks are not located in the
immediate vicinity. The Community Planning area has an identified deficit of
two neighborhood parks and one community park. Staff noted that any
street trees within the area would require care by the City contracted
arborist services. Staff did not indicate any concerns regarding the proposed
annexation.
Police. The Police Department did not indicate any concerns regarding this
proposed annexation. It is estimated that the area will generate an additional
8 call for service annually.
Fire. Renton Fire Authority currently provides fire and emergency services to
the area. Staff did not indicate any concerns regarding this proposed
annexation.
Surface Water. The area is located in the Lower Cedar River drainage basin.
Future development will be required to comply with the City’s Surface Water
Design Manual. The area has infrastructure that is older and will the systems
will require inspections and repairs as necessary. Upon annexation City crews
would perform maintenance to the system and a need for improvements
may be identified. Although this annexation does not create the need for
additional staff, small incremental annexations over time are will eventually
create need for new staff. Staff indicated the annexation is a logical
extension of their services.
Transportation Systems. The section of 159th Avenue SE that is located
within the annexation area will be classified as a minor arterial upon
annexation, with future planned roadway widening from the existing two-
lane roadway to a three-lane roadway (one thru lane in each direction and a
two-way turn lane) with bicycle lanes on each side. At this time, the
widening will occur as part of frontage improvements required of new
development. The area does not have curb, gutter, sidewalk, or Renton
standard street lighting. Additionally the roadway width and thickness do not
meet current Renton standards. Transportation Systems staff have no
concerns regarding the proposed annexation.
Building. The Building section did not indicate any concerns regarding the
proposed annexation.
Planning. The Planning section did not indicate any concerns regarding the
proposed annexation.
AGENDA ITEM #8. d)
Proposed Bradley Annexation 10% Notice of Intent
Page 4 of 5
ANALYSIS OF THE PROPOSED ANNEXATION:
1.Consistency with the Comprehensive Plan:
Renton’s Comprehensive Plan annexation policies support this proposed
annexation. The subject site is within the City’s Potential Annexation Area and is
within an area where urban densities can be supported. Policy L-8 states that the
City should “support annexation where infrastructure and services allow for
urban densities and it would consolidate service providers and/or facilitate the
efficient delivery of services.”
2.Consistency with the Boundary Review Board Objectives:
(from RCW 36.93.180)
a.Preservation of natural neighborhoods and communities;
The proposed annexation would cause no disruption to the larger
community.
b.Use of physical boundaries, including but not limited to bodies of water,
highways, and land contours;
The subject site uses physical boundaries.
c.Creation and preservation of logical service areas;
Water and sewer service boundaries will not change as a result of this
annexation. The northern portion of the North Agape Annexation Area is
in in the Issaquah School District and the southern portion is in the
Renton School District. The school district boundaries will not change, the
area will remain in the same districts. Renton will take over police service
for the 13.9-acres upon annexation; the King County Sheriff’s Department
currently provides police protection to the area. Renton Fire Authority
currently provides services to the area that will not change with
annexation.
d.Prevention of abnormally irregular boundaries;
This annexation does not have irregular boundaries.
e.Discouragement of multiple incorporations of small cities and
encouragement of incorporations of cities in excess of ten thousand
population in heavily populated urban areas;
Not applicable. No incorporations are proposed in this area.
f.Dissolution of inactive special purpose districts;
Not applicable. There are no inactive special purpose districts here.
g.Adjustment of impractical boundaries;
AGENDA ITEM #8. d)
Proposed Bradley Annexation 10% Notice of Intent
Page 5 of 5
Not applicable.
h.Incorporation as cities or towns or annexation to cities or towns of
unincorporated areas which are urban in character;
King County has designated this area for urban development because of
its location within the Urban Growth Boundary. The County has also
indicated that it wants to divest itself from providing urban services to
these unincorporated urban areas by turning them over to cities as
quickly as possible. Because the subject annexation site is within Renton’s
PAA and not in an area under consideration for incorporation, annexation
is appropriate at this time.
i.Protection of agricultural and rural lands which are designated for long
term productive agricultural and resource use by a comprehensive plan
adopted by the county legislative authority.
Not applicable. No portions of the proposed annexation are rural or
designated for long term productive agricultural use in the King County or
Renton Comprehensive Plans.
3.A fiscal analysis for the proposed annexation is attached. The fiscal impact
analysis that is used for annexations considers costs on a per capita basis. The
fiscal analysis indicates that the proposed annexation would have an net positive
fiscal impact of $6,377 to the operating budget per year. Over a 10-year period
and with additional construction of single-family homes on the existing vacant
lots, it is estimated that the fiscal impact would be $23,307 per year for the
operating budget. For the capital and enterprise funds, the annexation
represents a balance of positive $1,947 currently and in ten years will be $5,641.
CONCLUSION:
The proposed North Agape Annexation is consistent with relevant County and City
annexation policies, as well as Boundary Review Board objectives for annexation. The
staff that reviewed the proposed annexation for each department did not identify any
major impediments to the provision of City services to the area or indicate that they feel
the annexation is untimely.
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AGENDA ITEM #8. d)
C i t y o f R e n t o nCity o f R e n t o n
U n i n c o r p o r a t e d K i n g C o u n t yUnincorporated K i n g C o u n t y
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D a t e : 1 2 /5 /2 0 1 6 ; D o c u m e n t P a t h : H :\C E D \P l a n n i n g \G I S \G I S _p r o j e c t s \a n n e x a t i o n s \N o r t h A g a p e A n n e x a t i o n \M x d s \N o r t h A g a p e A n n e x a t i o n .m x d
North Agape Annexation Area
City Limits
Annexa tionBoundary
Parcels
AGENDA ITEM #8. d)
AB - 1844
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Proposed Annexation - Tim D 60% Direct Petition to Annex; VAC-16-
002
RECOMMENDED ACTION: Council Concur
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
Council accepted the 10% Notice to Commence Annexation petition for the Tim D Annexation (File # VAC -16-
002) on October 24, 2016 and authorized the circulation of a 60% Direct Petition to Annex. On October 27,
2016 the petition (Tim Ding) submitted the 60% Direct Petition to Annex. The petition was certified as
sufficient by King County on November 29, 2016. Additionally, the 2.3 acre site has not been pre -zoned and
will need to be zoned with City of Renton zoning prior to annexing. Staff recommends the pro posed
annexation area be zoned R-4 (Residential-4 zone). Therefore, staff is requesting that a public hearing to
consider the annexation and the proposed zoning be set for February 27, 2017.
EXHIBITS:
A. Issue Paper
B. 60% Petition
C. King County Sufficiency Certificate
D. Critical Areas Slope Map
STAFF RECOMMENDATION:
Set February 27, 2017 as a public hearing date to consider the Tim D Annexation and proposed zoning of R -4
for the annexation area.
AGENDA ITEM #8. e)
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE:February 6, 2017
TO:Armondo Pavone, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Chip Vincent, Administrator x6592
STAFF CONTACT:Angie Mathias, Long Range Planning Manger x6576
SUBJECT:Tim D. Annexation - Acceptance of 60% Direct Petition to
Annex
ISSUES:
Should the City Council accept the 60% Direct Petition to Annex from the Tim D.
Annexation Area now that the petition has been certified by the King County
Department of Assessments?
If the City Council accepts the 60% Direct Petition, should the Administration be directed
to forward the Notice of Intent package for this annexation to the Boundary Review
Board?
RECOMMENDATION:
Council accept the 60% Direct Petition to Annex the approximately 2.3-
acre Tim D. Annexation site;
Council authorize the Administration to forward the Notice of Intent for
the Tim D. Annexation to the Boundary Review Board for King County for
their review.
BACKGROUND SUMMARY:
At its October 24, 2016 public meeting, Council accepted the 10% Notice of Intent to
Commence Annexation petition and authorized the circulation of a 60% Direct Petition
to Annex. City of Renton departments reviewed the annexation proposal and all staff
reported that the annexation represents a logical extension of their respective services
and systems. There were no issues identified that would impede the annexation. A
more detailed discussion of this proposed annexation and review comments are
contained in the Department’s October 3, 2016, Tim D. Annexation 10% Notice of Intent
issue paper.
On October 27, 2016, the petitioner submitted the 60% Direct Petition to Annex. That
petition was certified as sufficient, with signatures of property owners representing at
least 60% of the taxable value of the annexation area, by King County on November 29,
2016.
AGENDA ITEM #8. e)
Armondo Pavone, Council President
Page 2 of 2
February 6, 2017
Page 2 of 2
Zoning
This area has not been pre-zoned and therefore needs to be zoned with City of Renton
zoning prior to annexing. The Comprehensive Plan Land Use Map designation for the
annexation area is Residential Low Density (RLD). There are three zones that implement
this designation: RC - Resource Conservation (one dwelling unit per 10 net acres), R-1 -
Residential One Dwelling Unit (one dwelling unit per net acre), and R-4 - Residential
Four Dwelling Units (four dwelling units per net acre). Staff recommends zoning the
area with R-4 zoning.
The City’s Comprehensive Plan policy L-15 call for land to be designated RLD when the
land is “constrained by sensitive areas, intended to provide transition to the rural area,
or appropriate for larger lot housing”. The Comprehensive Plan identifies the
characteristics of the zones that implement the Comprehensive Plan Land Use
designation. Those are as follows, for the RLD:
Resource Conservation Zone – Zone lands with significant environmental
constraints, which are not appropriate for urban development, lands suitable for
environmental conservation or restoration, and lands used for agriculture or
natural resource extraction for Resource Conservation (RC).
Residential-1 Zone – Lands with significant environmental constraints, which
may have the potential for development at a level of intensity that is compatible
with that environment, or lands that provide urban separators should be zoned
for Residential-1 (R-1).
Residential-4 Zone – Zone lands suitable for larger lot housing and suburban,
estate-style dwellings compatible with the scale and density of the surrounding
area Residential-4 (R-4).
The northern portion of the 2.3 acre site does have some areas of slopes greater than
40%, which are regulated by critical areas regulations. However, there are no other
environmental constraints on the site. Given that the site is not constrained with
significant environmental constraints, staff recommends it be zoned R-4.
CONCLUSION:
The proposed Tim D. Annexation has been certified as having sufficient signatures
representing at least 60% of the area’s assessed value. It also has reasonable
boundaries and appears to comply with Boundary Review Board objectives. Reviewing
staff raised no objections to this annexation. The proposed Tim D. Annexation furthers
the City’s Business Plan goals and is in the general welfare and interest of the City. The
Administration recommends the Council accept the 60% Direct Petition and authorize
staff to forward the Notice of Intent package to the Boundary Review Board for King
County.
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AGENDA ITEM #8. e)
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Com munity and Economic Developm entTechnical ServicesDate: 9/26/20 16 MercerIsland
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Map Location
AGENDA ITEM #8. e)
AB - 1851
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Sunset Court Fee Waiver Request
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Matthew Herrera, Senior Planner
EXT.: 6593
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
Renton Housing Authority (RHA) has requested a 100 -percent waiver of eligible development and impact
mitigation fees for the Sunset Court Apartment development project. The proposed 50-unit affordable rental
housing development is a component of the Sunset Terrace Redevelopment Master Site Plan and meets the
criteria for a fee waiver as provided in RMC 4-1-210C. The fee waiver will assist the RHA in providing new
affordable rental housing and support the City’s ongoing redevelopment efforts in the Sunset Area.
EXHIBITS:
A. Issue Paper
B. Site Plan
C. Fee Waiver Table
D. RHA Fee Waiver Request
STAFF RECOMMENDATION:
Approve a 100-percent waiver of the estimated development and impact mitigation fees of $460,599.00 for
the Sunset Court Apartments as provided for in RMC 4 -1-210C. RHA shall execute and record an approved
affordable housing restrictive covenant prior to the Certificate of Occupancy of the first completed building.
AGENDA ITEM #8. f)
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
ISSUE PAPER
DATE:February 6, 2017
TO:Armondo Pavone, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:C.E. “Chip” Vincent, CED Administrator x6588
STAFF CONTACT:Matthew Herrera, Senior Planner X6593
SUBJECT:Fee Waiver Request – Renton Housing Authority
Sunset Court Apartments
ISSUE:
Should the City waive certain development and mitigation fees for the Renton Housing
Authority (RHA) Sunset Court Apartments development project?
RECOMMENDATION:
Approve a 100-percent waver of the eligible development and mitigation fees as
provided in Renton Municipal Code (RMC) 4-1-210C4 for the RHA Sunset Court
Apartments and require the applicant to execute and record an approved affordable
housing restrictive covenant prior to Certificate of Occupancy of the first completed
building.
BACKGROUND SUMMARY:
RHA has requested a waiver of development and mitigation fees for the Sunset Court
Apartments. This project includes 50 affordable housing units comprised of 10
townhomes and 40 apartment flat units located at 1144 Harrington Ave NE in the
Sunset Area. The subject property is 1.95 acres and located within the Center Village
(CV) zoning designation.
The subject property is also a component of the Sunset Terrace Redevelopment Master
Site Plan initially approved 2014 and further modified in 2016 to include the former
Sunset Court Park that recently went through the disposition process.
The City Council approved a fee waiver in 2016 for the Sunset Court Apartments and
two other RHA development projects as part of the Choice Neighborhoods
Implementation (CNI) grant. The waiver approval was contingent on receipt of a CNI
AGENDA ITEM #8. f)
Armondo Pavone, Council President
Page 2 of 2
February 6, 2017
grant, which was not awarded; therefore RHA is requesting a separate fee waiver for the
Sunset Court Apartments.
The “Waived Fees – Rental Housing Incentive,” RMC 4-1-210C was adopted on August 1,
2011 with the purpose of encouraging new rental housing in the CV, RMF, and R-14
zones within the Sunset Area. As such, RHA has requested that the following permit
fees, impact mitigation fees, and system development charges be waived for the Sunset
Court Apartment development project:
Building permit and plan review fees;
Public Works plan and inspection fees;
Fire, Transportation, and Parks mitigation impact fees; and
Water, Surface Water, and Wastewater system development charges.
The estimated total fees requested to be waived for the Sunset Court Apartments
development project are $460,599.00. If approved, these waived fees would represent
an estimated savings of $9,212.00 per housing unit for RHA.
Per RMC 4-1-210C.5, a fee waiver request for an eligible project must be made prior or
by the administrative site plan review period unless otherwise approved by the City
Council. The applicant requested the fee waiver on December 21, 2016 prior to the
issuance of the site plan review decision and therefore meets the application process
criteria.
Per RMC 4-1-210C.6, if the fee waiver is approved by City Council, the applicant will be
required to submit a restrictive covenant for the property for review and approval by
the Community and Economic Development Administrator. The restrictive covenant
must indicate that at least 50-percent of the units will be set aside and rented as
affordable housing. The restrictive covenant must be executed and recorded at the
applicant’s expense prior to the issuance of the building permit, unless otherwise
approved by City Council. Staff is recommending deferring the execution and recording
of the restrictive covenant document to prior to Certificate of Occupancy of the first
completed building. This deferral will assist the RHA in avoiding potential delays in
acquiring building permits, which were submitted in early December and already under
review.
CONCLUSION:
RHA Sunset Court Apartments, a new 50-unit affordable housing development and
component of the approved Sunset Terrace Redevelopment Master Site Plan, meets the
criteria for the waived fees referenced above as provided for in RMC 4-1-210C.4. The
fee waiver will assist RHA in providing new affordable rental housing and support the
City’s ongoing redevelopment efforts in the Sunset Area.
AGENDA ITEM #8. f)
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RHA – Sunset Court Apartments Waived Fees
Building Permit Fee $46,500
Building Permit Plan Review Fee $30,225
Water System Development Charge $90,636
Surface Water System Development Charge $35,494
Wastewater System Development Charge $56,050
Public Works Plan Review and Inspection Fees $16,705
Fire Impact Fee
@495.10 per unit
$24,755
Transportation Impact Fee
@1,923.83 per unit
$96,192
Parks Impact Fee
@1,280.84 per unit
$64,042
Estimated Waived Fees $460,599.00
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RENTON HOUSING AUTHORITY
PO.Box 2316 'Renton,WA 98056-0316
Office 425/226-1850 'Fax 425/271-8319
Mr.Chip Vincent,Planning Director
City of Renton
1055 S.Grady Way
Renton,WA 98057
Re:Sunset Court Apartments
Rental Housing Incentive Fee Waiver Intent
Dear Mr.Vincent:
The Renton Housing Authority (RHA)respectfully requests waiver of development and
mitigation fees associated with the Sunset Court Apartments in accordance with the Section 4-1
210 of the Renton Municipal Code (the “Code”),which permits waiver of fees associated with
certain affordable rental housing projects.
RHA requests waiver of the fees given that Sunset Court is a new construction affordable
housing rental project service entirely low income households as de?ned in Section 2 of the
Code.Sunset Court Apartments consists of 4 buildings in the Sunset Area of Renton containing
?fty (5 0)units all of which will be characterizedas affordable housing units.In accordance with
the Code,we are seeking a 100%waiver of the following fees as outlined in Section 4 of the
Code:
Section 4.a.Fees which may be waived:
Building permit fees:
Building permit plan review fees;
Water,surface water,and wastewater system development charges;
Public works plan review and inspection fees;and
Fire,transportation,and parks impact mitigation fees.
9999‘?
Pursuant to Section 4.b of the Code,100%of the fees set forth above may be waived if the
project is an eligible housing project in which at least 50%of the units are set aside as
affordable.Because all of the units will be set aside as affordable units,Sunset Court is an
eligible housing project for a full waiver of fees under the Code.
AGENDA ITEM #8. f)
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3-.
As you know,the Renton City Council approved a fee waiver for the Sunset Court Apartments
earlier this year as part of our combined efforts to apply to HUD for a Choice Neighborhoods
Implementation (CNI)grant.That original fee waiver request and approval was for RHA’s three
proposed new housing development projects in the Housing Strategy of the CNI application (the
Sunset Court Apartments and two other proposed Sunset Area projects which are not funded at
this time).Since the City Council’s approval for all three projects was contingent upon receipt
of a CNI grant,we are now requesting a separate fee waiver approval for the Sunset Court
Apartments project.We expect to complete construction and occupy the project before the end
of20l8.
Relief from these fees to the extent permitted under the Code enables RHA to place its resources
in the best possible position to meet RHA’s and the City’s mutual housing objectives.We
appreciate your ongoing support and assistance with our affordable housing efforts within the
City of Renton.
AGENDA ITEM #8. f)
AB - 1843
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Start Police Service Specialist at Step D wage
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Police
STAFF CONTACT: Kevin Milosevich, Police Chief
EXT.: 7503
FISCAL IMPACT SUMMARY:
SUMMARY OF ACTION:
Leah Smothers has spent the last ten years as a 9-1-1 Dispatcher for the Seattle Police Department. The skills
she has used for the last ten years are directly transferable to the City in her position as a Police Service
Specialist. We anticipate a March 1, 2017 hire date.
EXHIBITS:
N/A
STAFF RECOMMENDATION:
Approve and authorize Step D wage for Leah Smothers as a Police Service Specialist, effective upon hire.
AGENDA ITEM #8. g)
AB - 1848
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Authorization to Purchase Fleet Vehicles and Equipment as Approved
in the 2017-2018 Biennium Budget
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works Administration
STAFF CONTACT: Ron Kahler, Fleet Maintenance Manager
EXT.: 2660
FISCAL IMPACT SUMMARY:
The Fleet Maintenance Section obtained quotes for the next round of purchases of vehicles and equipment.
The 11 items are estimated at $807,252. Seven out of the 11 purchases are replacement vehicles and four are
newly budgeted items included in the Council approved Equipment Rental Fund 501 Vehicle Replacement and
Acquisition Schedule as part of the 2017-2018 biennium budget. All purchases are within budget with the
exception of the Rodder Series II from Western Systems and the vactor from Owen Equipment. Vehicles are
being purchased from various vendors using their respective state bid contract numbers.
SUMMARY OF ACTION:
As part of the 2017-2018 biennium budget, Council approved the Equipment Rental Fund 501 Vehicle
Replacement and Acquisition Schedule. The Fleet Maintenance Section is in the process of soliciting quotes
for these purchases and has received several of them over the past few weeks. For ef ficiency purposes
vehicles are purchased at intervals throughout the year so that upon delivery the Fleet Section can outfit them
as needed and put them into service without impacting daily operations of the mechanics. This request is to
authorize the Mayor to approve the purchase of the next round of vehicles and equipment for which we have
received quotes. These purchases will replace aging vehicles and add four new pieces to the city’s fleet.
EXHIBITS:
A. Trailer Boss Quote #30TDT-3
B. Columbia Ford Quote #2017-1-381
C. Western Systems Quote #3186
D. Columbia Ford Quote #2017-1-346
E. Columbia Ford Quote #2017-1-351
F. Bud Clary Chevrolet Quote #2017-1-647
G. Tec Equipment Quote Hino 338
H. Owen Equipment Quote #2015-12142
I. NC Machinery Quote #179970-01
J. NC Machinery Quote #181128-01
K. NC Machinery Quote #181136-01
STAFF RECOMMENDATION:
Authorize the Mayor to approve the purchase of the next round of vehicles and equipment from various
vendors using their respective state bid contract numbers. The estimated final cost of the purchase of all 11
items is $807,252, including sales tax.
AGENDA ITEM #8. h)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:January 31, 2017
TO:Armondo Pavone, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Public Works Administrator, ext. 7311
STAFF CONTACT:Ron Kahler, Fleet Manager, ext. 2660
SUBJECT:Authorization to Purchase Fleet Vehicles and Equipment as
Approved in the 2017-2018 Biennium Budget
ISSUE:
Should Council authorize the Mayor to approve the purchase of vehicles and equipment
included in the Council approved Equipment Rental Fund 501 Vehicle Replacement and
Acquisition Schedule as part of the 2017-2018 biennium budget?
RECOMMENDATION:
Authorize the Mayor to approve the purchase of vehicles and equipment included in the
Council approved Equipment Rental Fund 501 Vehicle Replacement and Acquisition
Schedule as part of the 2017-2018 biennium budget.
BACKGROUND:
As part of the biennium budget process, the Fleet Maintenance Section submits a
Vehicle Replacement and Acquisition Schedule. The most recent schedule was adopted
November 14, 2016 when the City Council approved the 2017-2018 biennium budget.
This schedule contains a large number of vehicles that will be purchased across all city
departments over the next two years. City Policy and Procedure #250-02, Purchasing,
Bidding and Contracting Requirements outlines a process in which Council must
authorize the Mayor to approve purchases if the total of the purchase exceeds
$100,000.
Quotes for a total of 11 vehicles and pieces of equipment have been received from
various vendors using their respective state contract bid numbers. All quotes for the
purchases listed below have come in within the budgeted amount with the exception of
the Rodder Series II being purchased from Western Systems and the vactor from Owen
AGENDA ITEM #8. h)
Armondo Pavone, Council President
Members of the Renton City Council
Page 2 of 3
January 31, 2017
Equipment. The rodder is estimated at $21,000 over the anticipated cost due to a
miscommunication as to the specific model of our purchase. Currently the Public Works
Wastewater Maintenance Section uses a continuous rodder. The model quoted was for
a sectional rodder. The preference to purchase a continuous rodder rather than a
sectional model is based on safety, performance and overall maintenance requirements.
The sectional rodder is less durable and requires more maintenance which would result
in more down time. Therefore the request being submitted is to purchase a continuous
rodder.
The original quote from Owen Equipment for the vactor did not include sales tax. The
budgeted amount of $300,000 is included in the Council approved Vehicle Replacement
and Acquisition Schedule, however the quote came in at $313,126, which did not
include 9.5% sales tax totaling $29,747. This brings the new estimated total of the
vactor to $342,873, which is over budget by $42,873. The Equipment Rental Fund 501
has sufficient funds available to cover the overages of the Rodder Series II and the
vactor truck.
Existing
Vehicle
Year
Purchased
Replacement
Make & Model
Replacement
Cost
Vendor & State
Contract Bid
Number
40-ton Trailer
#S150 1992
Olympic 2017
30TDT-3 $29,136
Trailer Boss
#00816
Ford Van
#B119 2006 Ford Explorer $29,968
Columbia Ford
#05916
SRFL Rodder
#S165 1997 Rodder Series II $76,815
Western Systems
#022014-SCA
Ford F550
#D093 1999 Ford F550 $53,884
Columbia Ford
#05916
Ford F250
#C196 1999 Ford F250 $32,861
Columbia Ford
#05916
Dodge Pickup
#C193 1999 Chevrolet Silverado $34,960 Bud Clary #05916
GMC Topkick
#D081 1996 Hino 338 $99,943
TEC Equipment
#NJPA
New N/A
Owen Equipment
Vactor T400 $342,873
Owen Equipment
#NJPA
New N/A
Caterpillar
Hydraulic Excavator
305.5E2 $87,538
NC Machinery
032515-CAT
New N/A
Caterpillar
Compactor CVP16 $7,339
NC Machinery
032515-CAT
New N/A
Caterpillar Hammer
H55ES $11,935
NC Machinery
032515-CAT
AGENDA ITEM #8. h)
Armondo Pavone, Council President
Members of the Renton City Council
Page 3 of 3
January 31, 2017
RECOMMENDATION:
Authorize the Mayor to approve the purchase and payment of the above-listed vehicles
and equipment that are included in the Council approved Equipment Rental Fund 501
Vehicle Replacement and Acquisition Schedule as part of the 2017-2018 biennium
budget. The vehicles and equipment are being purchased from various vendors using
their respective state bid contract numbers.
Delivery of all vehicles is anticipated over the next few months.
cc:Jan Hawn, Administrative Services Administrator
Mike Stenhouse, Maintenance Services Director
Ron Kahler, Fleet Manager
Hai Nguyen, Finance Analyst
AGENDA ITEM #8. h)
Trailer Boss
5732 Ivan Way SW
Rochester, WA 98579
January 19, 2017
The trailer in the photos is the standard 30TDT-3 with two options:
Oversize load sign - $247.50
Grouser teeth - $321.75
Trailer cost - $26235.00
Total trailer cost with options is $26804.25 + sales tax of 8.7% = $29136.22
As always, I just need a PO to get going. Call if you have any further questions. And
when I was talking to the factory going through the photos the battery system is not
something that they do. That must have been done at your shop.
Steve Fine
360.273.7892
360.273.7901 (fax)
360.508.9583 (cell)
AGENDA ITEM #8. h)
Vehicle Quote Number: 2017-1-381 Create Purchase Request View organization purchase requests
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen
700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187
Longview WA 98632 Dealer Email: mariet@colford.com
January 18, 2017
Organization Information
Organization: RENTON CITY OF - 21725
Email: rkahler@rentonwa.gov
Color Options
Oxford White - 1
Tax Exempt: N
Vehicle Options
Order Code Option Description Qty Unit Price Ext. Price
2017-0506-001 2017 Ford Police Interceptor AWD Pursuit-Rated Utility/SUV (K8A/500A) 1 $26,464.00 $26,464.00
2017-0506-022 Interior Upgrade, (Includes full carpeting, carpeted floor mats, center floor console w/
cupholders)(retains column shifter)(deletes standard console mounting plate between front
seats) (Not available with Ready for the Road, Ultimate Wiring, Cargo Wiring Packages)(65U)
1 $386.00 $386.00
2017-0506-029 Daytime Running Lights (942) 1 $44.00 $44.00
2017-0506-044 Rearview Camera, Alternative (video will be displayed in 4" center stack instead of in rearview
mirror)(D87R)(No Charge)
1 $0.00 $0.00
2017-0506-060 18" Painted Aluminum Wheels (64E) 1 $469.00 $469.00
2017-0506-207 Manuals, Service (CD) (DLR) 1 $221.00 $221.00
2017-0506-208 Service Wiring Diagram, Paper (DLR) 1 $87.00 $87.00
Quote Totals
Total Vehicles: 1
Sub Total: $27,671.00
8.3 % Sales Tax: $2,296.69
Quote Total: $29,967.69
AGENDA ITEM #8. h)
Estimate
Date
1/20/2017
Estimate #
3186
Name / Address
Renton, City of
Maintenance Division
3555 NE 2nd St.
Renton WA 98056
911. N Thierman Rd.
Spokane Valley, WA. 99212
800-456-7886
Rep
SPG
Phone #
509-922-1300
Total
Subtotal
Sales Tax (9.5%)
Item Description Qty Rate Total
Misc Sales - Str... 866 RODDER Series II Trailer Mounted Continuous with .375 Rod Rodder.
NJPA Contract # 022014-SCA
To Include:
Engine Drive System:
Honda 24HP Gas Engine with aluminum shroud and electrical controls.
Lighted NEMA 4 Control Panel
Friction Footage Meter
Manual Level
Dual lever Controls
Group Rod:
Rod Drive Roller System
Rod Storage Reel w.1200' of .375 Rod
Steel Shroud, Clear window for drive head
Trailer:
Torsion Axle 6,000 GVWR
Electric Brakes, 25/16 ball hitch
Steel Tool Box - Street Side
LED D.O.T. Approved Lighting
Accessories:
25' Lightweight Hose Guide and Bell w/aluminum couplings
Single Prong Brace
Nose Jack Wheel "Caster"
Snap on Pliers w/Cleaners
Two (2) Assembly Wrenches
1 50,265.00 50,265.00T
Page 1
AGENDA ITEM #8. h)
Estimate
Date
1/20/2017
Estimate #
3186
Name / Address
Renton, City of
Maintenance Division
3555 NE 2nd St.
Renton WA 98056
911. N Thierman Rd.
Spokane Valley, WA. 99212
800-456-7886
Rep
SPG
Phone #
509-922-1300
Total
Subtotal
Sales Tax (9.5%)
Item Description Qty Rate Total
One (1) Paper Operators Manual
Key ignition switch
Misc Sales - Str...AUTO FLEX DRIVE 1 9,148.00 9,148.00T
Misc Sales - Str... HOUR METER 1 308.00 308.00T
Misc Sales - Str...COMPARTMENT LIGHTING 1 311.00 311.00T
Misc Sales - Str... LED FLOOD LIGHT 1 410.00 410.00T
Misc Sales - Str...AUTOMATIC HYDRAULIC HOLD-DOWN FOR DRIVE HEAD 1 6,621.00 6,621.00T
Misc Sales - Str... ADDITIONAL PAPER OPERATORS MANUAL 1 73.00 73.00T
Misc Sales - Str...USB OPERATORS MANUAL 1 52.00 52.00T
Misc Sales - Str... TRAINING - CUSTOMER LOCATION (1 DAY) 1 1,524.00 1,524.00T
Misc Sales - Str...LESS 3% NJPA DISCOUNT 1 -2,061.36 -2,061.36T
Freight Charges Freight Charges Dixon IL to Renton WA. 1 3,500.00 3,500.00T
Page 2
$76,814.95
$70,150.64
$6,664.31
AGENDA ITEM #8. h)
Vehicle Quote Number: 2017-1-346 Create Purchase Request View organization purchase requests
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen
700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187
Longview WA 98632 Dealer Email: mariet@colford.com
January 17, 2017
Organization Information
Organization: RENTON CITY OF - 21725
Email: rkahler@rentonwa.gov
Color Options
Oxford White - 1
Tax Exempt: N
Vehicle Options
Order Code Option Description Qty Unit Price Ext. Price
2017-0911-001 2017 Ford F550 2WD Cab & Chassis, Regular Cab, 145WB, 60CA, DRW, 18,000# GVWR
(F5G/660A/145WB)
1 $31,864.00 $0.00
2017-0911-008 Alternative Wheelbase, Extended Cab, 192WB, 84CA, 18,000# GVWR (X5G/192WB) 1 $2,282.00 $0.00
2017-0911-011 Alternative Engine, 6.7L 4-Valve OHV PowerStroke V8 Turbo Diesel (B20) (Includes 4.10 RAR,
Dual 750CCA Batteries, 220-AMP Alternator, 18,000# GVWR) (99T/44W/X41)
1 $8,119.00 $0.00
2017-0911-014 GVWR Maximum (19,500# GVWR, 4.88 RAR with Limited Slip, High-Capacity Trailer Tow
Package) (Increases GCW from 31,000 Lbs to 40,000 Lbs) (Only available with Diesel
Engine)(68M/X8L/535)
1 $2,484.00 $0.00
2017-0911-019 Alternator, Dual, Extra Heavy Duty (Total 377 Amps)(Only available with Diesel Engine) (67B) 1 $109.00 $0.00
2017-0911-022 Utility Lighting System (LED Side Mirror Spotlights) (Must also order Power Equipment Group
#90L/54K) (63A)
1 $154.00 $0.00
2017-0911-024 110V/400W Outlet (includes one in-dash mounted outlet (43C) 1 $72.00 $0.00
2017-0911-030 Extra Heavy-Duty Front End Suspension - max 7,500 lbs. Front GAWR (includes upgraded front
axle) (If ordered with 6.8L V10 Gas Engine, can order 4.88 RAR Limited Slip Rear Axle if desired)
(If ordered with Diesel Engine, MUST also order 4.30 RAR Limited Slip Rear Axle #X4L) (67P)
1 $274.00 $0.00
2017-0911-034 Power Take-Off (PTO) Provision with Mobile and Stationary PTO Modes (Available with 6.8L Gas
or 6.7L Diesel) (62R)
1 $267.00 $0.00
2017-0911-035 Trailer Brake Controller (verified to be compatible with electronic actuated drum brakes only,
includes Smart Trailer Tow Connector) (N/A with Trailer Brake Wiring Kit #531)(52B)
1 $259.00 $0.00
2017-0911-038 Heavy Service Front Suspension Package (Increases 400-500 lbs.)(67H) 1 $120.00 $0.00
2017-0911-039 Extra Heavy Service Front Suspension Package (Increases 500-1,000 lbs.)(67X) 1 $120.00 $0.00
2017-0911-042 Rapid-Heat Supplemental Cab Heater (only available with Diesel) (Must also order Dual Extra
Heavy Duty Alternators w/ 377 Amps #67B) (N/A with Air-Condition Delete)(41A)
1 $240.00 $0.00
2017-0911-046 Cab Steps, Extended or Crew Cab (6― Angular Black Running Boards)(18B) 1 $355.00 $0.00
2017-0911-048 Daytime Running Lights (replaces standard on/off configuration) (942) 1 $43.00 $0.00
2017-0911-052 Power Equipment Group (Regular/Extended Cabs) [Includes manual-folding, manually-
telescoping trailer tow mirrors with power heated glass and integrated clearance lamps/turn
signals, power windows, power door locks, remote keyless entry) (Includes (4) RKE Fobs w/
Integrated Key) (90L/54K)
1 $1,173.00 $0.00
2017-0911-054 AM/FM/CD/MP3(585) 1 $263.00 $0.00
AGENDA ITEM #8. h)
2017-0911-058 Rearview Camera and Prep Kit (includes loose camera, wiring bundle, electrochromic mirror w/
video display) (Must also order AM/FM/CD #585 or XL Value Package #96V) (872)
1 $396.00 $0.00
2017-0911-063 Alternative Seat, Cloth 40/floor tray/40 (Regular and Extended Cab) (TT4) 1 $492.00 $0.00
2017-0911-068 Warranty, Delayed Start (End-User submits request at www.ford.com) 1 $0.00 $0.00
2017-0911-202 One (1) Extra RKE Fob w/ Integrated Key, programmed (Must also order Power Equipment
Group #90L) (DLR)
1 $205.00 $0.00
2017-0911-206 Undercoating (DLR) 1 $155.00 $0.00
2017-0911-207 Service Manual, CD (DLR) 1 $221.00 $0.00
2017-0911-208 Service Wiring Diagram, Paper (DLR) 1 $87.00 $0.00
Quote Totals
Total Vehicles: 1
Sub Total: $49,754.00
8.3 % Sales Tax: $4,129.58
Quote Total: $53,883.58
AGENDA ITEM #8. h)
Vehicle Quote Number: 2017-1-351 Create Purchase Request View organization purchase requests
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen
700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187
Longview WA 98632 Dealer Email: mariet@colford.com
January 17, 2017
Organization Information
Organization: RENTON CITY OF - 21725
Email: rkahler@rentonwa.gov
Color Options
Oxford White - 1
Tax Exempt: N
Vehicle Options
Order Code Option Description Qty Unit Price Ext. Price
2017-0821-001 2017 Ford F250 Regular Cab, 4WD, 142WB, 8ft Box, 6.2L V8 Gas, TorqShift-G 6-speed auto
w/SelectShift, 10000# GVWR, 3830# Payload, 3.73 RAR (F2B/600A/996/44S/142WB)
1 $24,820.00 $24,820.00
2017-0821-003 Alternative Cab/Wheelbase: Extended Cab, 164WB, 8ft box, 10000# GVWR, 3490# Payload
(X2B/164WB)
1 $2,378.00 $2,378.00
2017-0821-017 Extra Extra HD 240 Amp Alternator (Only available with gas) (67E) 1 $82.00 $82.00
2017-0821-020 Electronic-Shift-On-the-Fly (4x4 only) (includes manual-locking hubs and auto rotary control on
instrument panel) (213)
1 $178.00 $178.00
2017-0821-021 Power Equipment Group - Regular/Extended Cabs (includes power door locks and windows,
manual-folding, manually-telescoping trailer tow mirrors with power heated glass, heated convex
spotter mirror, integrated clearance lamps/turn signals, perimeter alarm, power tailgate lock,
Remote Keyless Entry, upgraded door-trim panel) (deletes passenger-side door lock cylinder)
(Includes four (4) RKE Fobs w/ Integrated Keys) (90L)
1 $1,173.00 $1,173.00
2017-0821-032 Rearview Camera (Electrochromic mirror with video display) (If ordered with XL Value Package
#96V, display will be in center stack screen) (Not available with Pickup Box Delete #66D) (871)
1 $355.00 $355.00
2017-0821-040 Upfitter Switches (6) (located in overhead console) (Must also order Extra HD Alternator #67D)
(66S)
1 $158.00 $158.00
2017-0821-045 BoxLink (includes (4) premium locking cleats) (66B) 1 $72.00 $72.00
2017-0821-047 Tough Bed Spray-In Bedliner (factory) (85S) 1 $474.00 $474.00
2017-0821-054 Daytime Running Lamps (DRL) Non-configurable (replaces standard on/off controllable DRLs)
(942)
1 $43.00 $43.00
2017-0821-074 Trailer Brake Controller (52B) 1 $259.00 $259.00
2017-0821-211 Spotlight, 6" Clear Lens, Pillar Mounted, Driver Side (Unity) (DLR) 1 $350.00 $350.00
Quote Totals
Total Vehicles: 1
Sub Total: $30,342.00
8.3 % Sales Tax: $2,518.39
Quote Total: $32,860.39
AGENDA ITEM #8. h)
Vehicle Quote Number: 2017-1-647 Create Purchase Request View organization purchase requests
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: Bud Clary Chevrolet (W262) Dealer Contact: Becky Davis
January 26, 2017 Dealer Phone: (360) 423-1700
Organization Information
Organization: RENTON CITY OF - 21725
Email: rkahler@rentonwa.gov
Color Options
SUMMIT WHITE - 1
Tax Exempt: N
Vehicle Options
Order Code Option Description Qty Unit Price Ext. Price
2017-0816-001 2017 3/4 Ton Pickup (4WD), Extended Cab 1 $31,000.00 $31,000.00
2017-0816-007 Battery, HD 770 CCA (6C5) 1 $55.00 $55.00
2017-0816-022 Stereo 7 INCH MY LINK COLOR TOUCH SCREEN AM/FM RADIO WITH BLUETOOTH HANDS FEEE
CALLING
1 $200.00 $200.00
2017-0816-023 Tilt Steering Wheel (FCY) 1 $0.00 $0.00
2017-0816-024 Tow Hooks, Front (FCY) 1 $0.00 $0.00
2017-0816-026 UpFitter Switches, Describe Dealer or Factory 4 SWITCHES DASH MOUNTED (9L7) 1 $125.00 $125.00
2017-0816-027 REAR VISION CAMERA(UVC) 1 $200.00 $200.00
2017-0816-029 Power outlet 110 volt(KI4) 1 $125.00 $125.00
2017-0816-031 Tow package includes Trailer break controler(JL1)Trailering hitch platform and 7 wire harness 1 $575.00 $575.00
Quote Totals
Total Vehicles: 1
Sub Total: $32,280.00
8.3 % Sales Tax: $2,679.24
Quote Total: $34,959.24
AGENDA ITEM #8. h)
DATE
STREET ADDRESS PURCHASER ORDER
QUOTE NUMBER
425-430-7440
PHONE FAX SALESPERSON
90,851.00$
(#1) STOCK #Order Out NEW / USED>NEW MILEAGE -$
YEAR MAKE 8,903.40$
MODEL 338 Truck VIN#-$
SALES PRICE FET -$
AUX PWR UNIT (APU)-$ TITLE & LICENSE FEES 38.00$
EXTENDED WARRANTY -$ 150.00$
PURCHASED COVERAGE -$ 99,942.40$
(#2) STOCK#NEW / USED>MILEAGE 1 99,942.40$
YEAR MAKE
MODEL VIN#
SALES PRICE FET
APU / REEFER -$ MAKE OF TRADE-IN
EXTENDED WARRANTY -$ YEAR MODEL
PURCHASED COVERAGE -$ STOCK#BODY
Options / Instructions VIN #
Purchaser hereby agrees to be bound by the terms and conditions
LESSEE NAME / DBA to trade-in vehicles per attachment 'A' hereto, except as follows
ADDRESS / CITY, ST ZIP Initials:
UNIT 1 - FET EXEMPT?
YES or NO YES NO $0.00
UNIT 2 - FET EXEMPT?
YES or NO YES $0.00
LIEN HOLDER $0.00
ADDRESS $0.00
-$
$0.00
DATE
PURCHASER AGREES THAT NO RELIANCE IS BEING MADE ON VERBAL STATEMENTS REGARDING THE
CONDITION OR PERFORMANCE OF THE ABOVE-DESCRIBED VEHICLE(S), INCLUDING STATEMENTS AS TO
THE SERVICE HISTORY OF SAID VEHICLE(S). PURCHASER HAS INSPECTED AND/OR TEST DRIVEN SAID
VEHICLE(S) AND THE DECISION TO PURCHASE IS BASED TOTALLY ON THIS INSPECTION AND/OR TEST
DRIVE. ABOVE VEHICLE(S) SOLD "AS IS-WHERE IS". NO WARRANTY OR GUARANTEE IS OFFERED OR
IMPLIED. New Equipment is sold with Manufacturer's Full Warranty. Used equipment is sold as is and without
warranty of merchantability or otherwise except as specified above.
Purchaser further agrees that this Order includes all of the Terms and Conditions on both the face and reverse side
hereof, that this Order cancels and supersedes any prior agreement and as of the date hereof comprises the
complete and exclusive statement of the terms of agreement and that THIS ORDER SHALL NOT BECOME
BINDING UNTIL ACCEPTED BY DEALER'S AUTHORIZED REPRESENTATIVE. PURCHASER BY THE
EXECUTION OF THIS ORDER ACKNOWLEDGES THAT HE HAS READ ITS TERMS AND CONDITIONS AND HAS
RECEIVED A TRUE COPY OF THIS ORDER.
0.00
99,942.40$
SALESMAN
INCLUDES: 2000 GALLON TANK - (2) FRONT, (1) RH, (1) LH SIDE NOZZLES, HOSE REEL
HINO J08E-VB ENGINE 8L 260HP 660 LB./FT. TORQUE, ALLISON 3500 RDS 6 SPD AUTO
12K F/A, 21K R/A, 50 GAL. FUEL TANK, 152" W/B, COLOR: WHITE
TOTAL BALANCE OWED ON TRADE-IN(S)
Sales Tax Exemption: Resale / Non Resident / ICC
"Out of State" Delivery / Non-Profit…......Enter Here >
CASH REFUND TO CUSTOMER
DATE
BALANCE DUE ON DELIVERY
TOTAL TRADE-IN ALLOWANCE(S)
ACCEPTED BY DATE
TOTAL DOWN (TRADES + DOWN PMT)
** SALES ORDER NOT VALID UNLESS SIGNED BY AN AUTHORIZED SALES MANAGER **
PURCHASER
ESTIMATED DELIVERY DATE
CASH DOWN PAYMENT
WA STATE SALES TAX EXEMPT? YES or NO
NET ALLOWANCE ON TRADE-IN(S)
SALES PRICE
TRADE PAYOFF BALANCE OWED TO
TEC Of California
400 Cesar Chavez
3555 NE 2nd Street
68,651.00$
Erik Casebeer
October 14th 2016
EXTENDED WARRANTY
ENTER MY ORDER FOR THE FOLLOWING MOTOR VEHICLE(S) AS DESCRIBED BELOW
FEDERAL EXCISE TAX
EMAIL
SALES ORDER
TRADE IN ALLOWANCE
BALANCE OWED ON TRADE
TOTAL PRICE PER ORDER
rkahler@rentonwa.gov
Attn: Ron Kahler
CITY, STATE ZIP
STATEMENT OF DOWNPAYMENT (more than one trade-in use Schedule A)
MY 2017
San Francisco, CA 94124
800-356-7773 ph
415-822-9804 fx
www.tecequipment.com
PURCHASER
City of Renton
Renton, WA 98056
NEGOTIABLE DOCUMENTARY SVC FEE
STATE & LOCAL TAXES (9.8%)
MY2017 HINO 338 PER ATTACHED SPECIFICATIONS, 33,000 GVW:
NYA
Hino
22,200.00$
NON-VEHICLE SALES TAX (9.5%)
TOTAL x (# ORDERS)
0.00
AGENDA ITEM #8. h)
TRADE-IN: If a used vehicle is to be traded in as part payment for the vehicle(s) being purchased herein, the following provisions shall be applicable thereto:
ASSIGNMENT: Any assignment or transfer of Purchaser's rights under this agreement in whole or part, made without Dealer's prior written consent, shall be void.
BINDING ACCEPTANCE: This Order shall only become binding upon Dealer when signed by a person authorized to accept the same on behalf of the Dealer.
PARTIES: In this Order, PURCHASER shall be referred to as "Purchaser", TEC Equipment, Inc. as "Dealer"
ADDITIONAL TERMS AND CONDITIONS
GENERAL TERMS: The following terms are included in this Sales Order and are considered an essential part of the agreement.
SECURITY INTEREST: This Order shall constitute a Security Agreement under which Dealer shall have all rights of a secured party under law, including the right to repossess the equipment upon any default
or breach by Purchaser.
BREACH: Venue of any action by Purchaser against Dealer shall be in the County in which this Sales Order is accepted by Dealer.
MODIFICATION: This order contains the complete and final agreement between the Purchaser and the Dealer and no modification of the terms and conditions stated herein shall be binding unless made in
writing and signed by an authorized representative of the party to be bound thereby.
PURCHASER AUTHORITY: Purchaser hereby warrants that he has the authority to enter into this Agreement.
Any claim or dispute, whether in contract, tort, statute, or otherwise (including the interpretation and scope of this clause, and the arbitrability of the claim or dispute), between you and us or our employees,
agents, successors or assigns, which arise out of or relate to your credit application, purchase, or condition of this vehicle, this contract or any resulting transaction or relationship (including any such relationship
with third parties who do not sign this contract) shall, at your or our election be resolved by neutral, binding arbitration and not be a court action. Any claim or dispute is to be arbitrated by a single arbitrator on an
individual basis and not as a class action. You expressly waive any right you may have to arbitrate a class action. You may choose one of the following arbitration organizations and its applicable rules: the
National Arbitration Forum, Box 50191 Minneapolis, MN 55405-0191 (www.arb-forum.com), the American Arbitration Association, 335 Madison Ave., Floor 10, New York, NY 10017-4605 (www.adr.org), or any
other organization that you may choose subject to our approval. You may get a copy of the rules of these organizations by contacting the arbitration organization or visiting its website.
Arbitrators shall be attorneys or retired judges and shall be selected pursuant to the applicable rules. The arbitrator shall apply governing substantive law in making an award. The arbitration hearing shall be
conducted in the federal district in which you reside unless the Creditor-Seller is a party to the claim or dispute, in which case the hearing will be held in the federal district where this contract was executed. We
will advance your filing, administration, service or case management fee and your arbitrator or hearing fee all up a maximum of $1500, which may be reimbursed by decision of the arbitrator at the arbitrator's
discretion. Each party shall be responsible for its own attorney, expert, and other fees, unless awarded by the arbitrator under applicable law. If the chosen arbitration organization's rules conflict with this
clause, then the provisions of this clause shall control. The arbitrator's award shall be final and binding on all parties, except that in the event the arbitrator's award for a party is $0 or against a party in excess of
$100,000, or includes an award or injunctive relief against a party, that party may request a new arbitration under the rules of the arbitration organization by a three-arbitrator panel. The appealing party
requesting new arbitration shall be responsible for the filing fee and other arbitration costs subject to a final determination by the arbitrators of a fair apportionment of costs. Any arbitration under this Arbitration
Clause shall be governed by the Federal Arbitration Act (9 U.S.C.&1 et.seq.) and not by any state law concerning arbitration.
You and we retain any rights to self-help remedies, such as repossession. You and we retain right to seek remedies in small claims court for disputes or claims within that court's jurisdiction, unless such action
is transferred, removed or appealed to a different court. Neither you nor we waive the right to arbitrate by using self-help remedies or filing suit. Any court having jurisdiction may enter judgment on the
arbitrator's award. This clause shall survive any termination, payoff or transfer of this contract. If any part of this Arbitration Clause, other than waivers of class action rights, is deemed or found to be
unenforceable for any reason, the remainder shall remain enforceable.
Initials _____________
BINDING ARBITRATION AGREEMENT:
A: Purchaser warrants that he is the legal owner of the trade-in(s) and that he has clear title, free of all encumbrances (except as revealed by him in writing to Dealer) and agrees to deliver the title
papers, including but not limited to: State and Federal tax clearances, title and registration, duly transferred to Dealer upon surrender of the trade-in.
ENTIRE AGREEMENT: This order contains the entire agreement between the parties and is a complete and exclusive statement of the terms of this order. Any and all representations, promises, warranties or
statements by Dealer's representative that differ in any way from the terms of this order shall be given no force or effect.
1. EITHER YOU OR WE MAY CHOOSE TO HAVE ANY DISPUTE BETWEEN US DECIDED BY ARBITRATION AND NOT IN COURT OR BY JURY TRIAL.
2. IF A DISPUTE IS ARBITRATED, YOU WILL GIVE UP YOUR RIGHT TO PARTICIPATE AS A CLASS REPRESENTATIVE OR CLASS MEMBER ON ANY CLASS CLAIM YOU MAY HAVE AGAINST US
INCLUDING ANY RIGHT TO CLASS ARBITRATION OR ANY CONSOLIDATION OF INDIVIDUAL ARBITRATIONS.
3. DISCOVERY AND RIGHTS TO APPEAL IN ARBITRATION ARE GENERALLY MORE LIMITED THAN IN A LAWSUIT, AND OTHER RIGHTS THAT YOU AND WE WOULD HAVE IN CUORT MAY NOT
BE AVAILABLE IN ARBITRATION.
ARBITRATION CLAUSE
PLEASE REVIEW - IMPORTANT - AFFECTS YOUR LEGAL RIGHTS
DISCLAIMER OF WARRANTY: Unless Dealer furnishes Purchaser with a separate written warranty or service contract made by the Dealer on its own behalf, Dealer hereby disclaims all warranties, express or
implied, including any implied warranties of quality, workmanship, design, merchantability, suitability and fitness for any particular purpose on all goods and services sold by Dealer. All used vehicles are sold on
an "AS-IS, WHERE-IS" basis. Any warranty on any new vehicle or used vehicle still subject to a Manufacturer's warranty is that made by the Manufacturer only. All warranties, if any, by Manufacturers and
suppliers are theirs, not Dealer's, and only the Manufacturers and suppliers shall be liable for performance under such warranties.
ATTORNEY FEES: If in the event suit or action is brought, or an arbitration proceeding is initiated, to enforce or interpret any of the provisions of this agreement, or which is based thereon, the prevailing party
shall be entitled to reasonable attorney fees (including paralegal fees) in connection therewith, including any time incurred on appeal. The determination of who is the prevailing party and the amount of
reasonable attorney's fees to be awarded to the prevailing party shall be decided by the arbitrator(s), with respect to attorney fees incurred prior to and during the arbitration proceedings. In the event the matter
is excluded from arbitration, the award of fees shall be determined by the court or courts, including any appellate court, in which such matter is tried, heard or decided. In addition, the court which hears any
exceptions made to an arbitration award submitted to it for confirmation as a judgment shall award attnorney fees incurred in such confirmation proceedings.
Initials _______________
B: If Purchaser is permitted to retain the trade-in during the period between placing of this order and delivery of the new vehicle being purchased hereunder, he agrees to deliver trade-in, in the same
condition (including all equipment and accessories) as when appraised. In the event the condition of trade-in has changed the trade-in shall be subject to reappraisal as of the time of delivery and Dealer shall be
entitled to adjust the allowance given herein accordingly.
ADDITIONAL TERMS AND CONDITIONS
CANCELLATION OF AGREEMENT: If the Purchasers cancels and order for factory ordered equipment, the Purchaser agrees to pay liquidated damages to Dealer, representing loss of profit, loss of volume
and incidental damages in the amounts specified as follows:
1.) If the cancellation occurs after the tractor/truck has been assigned a factory order identification number the Purchaser will be liable for $1000 per unit less any deposited monies; or (2) if the tractor/truck has
been issued a production date and Dealer is unable to cancel the factory production, the Purchaser will be liable for 5% of the total purchase price less any deposited monies; or (3) if the truck has been modified
or has had a body added to it, the Purchaser will be liable for 10% of the total purchase price including the body less any deposited monies.
DELAYS: Dealer will at all times use its best efforts to make shipments on or before the dates specified in orders accepted from the Purchaser, but Dealer will not be responsible for failure to deliver goods on
time or to fill orders where prevented by fire or other elements, or by war, riot, strike, or labor disturbance, or by the decree or order of any court or government or for any cause beyond Dealer's reasonable
control.
AGENDA ITEM #8. h)
Dave Armstrong
Tel: (206) 304-1185
Quote Number: 2015-12142 1 of 6
Presents a Proposal Summary
of the
2103
Combination Single Engine Sewer Cleaner with Positive Displacement Vacuum System Mounted on a Heavy Duty
Truck Chassis
For
Renton City of
3555 NE 2nd Street
Renton, WA. 98056-4192
AGENDA ITEM #8. h)
Quote Number: 2015-12142 2 of 6
List Summary
Order Qty Part Number Description
1 2103-16 2103 PD, 15" Vacuum, 3 yrd Debris, 500 Gal Water, Combo
1 M160STD Mandatory Mounting Charge
1 M000STD Roots Blower 616 RCS
1 M001STD 3 Cubic Yard Debris Tank Capacity
1 M002STD Mud Flaps
1 M003STD Color Coded Sealed Electrical System
1 M3008STD Air shift controls for Transfer Case
1 M004STD Remote Pendant Control With 35' Cord
1 M005STD Double Acting Dump Hoist Cylinder
1 M007STD Ex-Ten Steel Cylindrical Debris Tank
1 M009STD Water Level Sight Gauge
1 M011STD Multi-Flow Water System
1 M012STD Jet Rodder Water System Accumulator
1 M013STD 120 deg. 4ft Extendable Boom
1 M014STD Vacuum Relief (Kunkel Valves)
1 M015STD 3" Y-Strainer at Water Pump Inlet
1 RFQ6004PB Auto indexing hose wind guide
1 M017STD 500 Gallon Water Tank Capacity
1 M018STD Toolbox, Passenger Side Chassis Frame, 36w x 18h x 18d, STD
1 M019STD Stainless Steel Float Ball Shut-Off
1 RFQ# 6005PD Digital hose counter
1 M021STD 500' x 3/4" Sewer Hose 3000 PSI, Piranha
1 M022STD Hose Reel Hydraulic Tilt Function
1 M023STD Electronic Back-Up Alarm
1 M024STD Hose Footage Counter Front Side of Hose Reel - Mechanical
1 M2603STD 2" Y-Strainer With 25' Fill Hose
1 RFQ# 9070PA Front bumper toolboxes
1 S390BSTD Vacuum Pipe Package - 6"
1 MS560STD Emergency Flare Kit
1 MS590STD Fire Extinguisher 5 Lbs.
1 M1015 Folding Pipe Rack, Curbside
1 M1015A Folding Pipe Rack, Streetside
1 M1023A Plastic Lube Chart, included with Lube Manifold
1 M1601STD Debris Body Flushout
1 M1603STD 4" Rear Door Butterfly Valve, 3:00 position
1 M1604BSTD Pump Off Ports Only
1 M1605STD Rear Door Splash Shield
1 M1606STD Hydraulic Rear Door Locks
1 M1607 Additional Water, Water and Debris Tanks Joined
1 M2601STD Low Water Light w/Alarm
1 M3605 Lube Manifold
1 M3607STD Handgun Hose Reel w/Spring Retract, Curbside mid-ship
1 M4604STD Front Joystick Boom Control
1 M5014 1" Water Relief Valve
1 M5015 Handgun Couplers, Front and Rear
AGENDA ITEM #8. h)
Quote Number: 2015-12142 3 of 6
1 M6017 Hydraulic Tank Shutoff Valves
1 M6019 Rodder Pump Drain Valves
1 M6602STD Tow Hooks, Front
1 M6602ASTD Tow Hooks, Rear
1 M8001C Rear Directional Control, Signal Master LED Arrow Stick, 8 Lights
1 M8008 Brackets and Wiring for Customer Installed Stobe/Revolving
Light, Rear
1 M8020E DOT 3 Lighting Package, 6 Federal Signal Strobe Lights
1 M8025A LED Lights, Clearance, Stop, Tail, Turn, Backup
1 M8030 Hose Reel Wrapped for Delivery
1 M9021B Camera System, Front, Rear and Both Sides
1 P112 Module Paint, DuPont Imron Elite - Sanded Primer Base
1 LOGO-APPL. Vactor/Guzzler Logos - Applied
1 500655B-30 Vactor Standard Manual and USB Version - 1 + Dealer
1 RFQ 24282 Continuous Water Tank Fill
1 RFQ 24115 2103 800' Telescopic Rotating Hose Reel.
1 RFQ 24114 2103 - 60 GPM@2500 PSI Rodder Pump
1 RFQ 19589 Piranha Rodder hose 3/4" x 600'.
1 VDS-154 Freight Charges
Referencing # NJPA Contract # 022014-FSC-EFF-11-01-14
All RFQ# items are Open market price items
Module Paint Match Cab - Yes
Module Paint Color -
Cab Color - White
Door Stripe Color - None
Certified Unit Weight Required ? - No
Chassis Note: T440 330 HP Aluminum Wheels
Contract Price: $ 313,126.00
Price valid for 30 Days from date of 8/18/2015
PROPOSAL DATE: 8/18/2015
QUOTE NUMBER: 2015-12142
Price List Date: 1/1/2015
PO NUMBER:
QTY: _______ Customer Initials:___________________
PAYMENT TERMS: Net 30 Days.
AGENDA ITEM #8. h)
Quote Number: 2015-12142 4 of 6
PROPOSAL NOTES:
1. Multiple unit orders will be identical to signed proposal. Changes or deviations to any unit of a multiple unit
order will requires a new signed proposal.
2. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by
Vactor Manufacturing prior to submittal of customer purchase order
3. All prices quoted are in US Dollars unless otherwise noted.
SIGNED BY:
__________________________________ Date: ________________________
AGENDA ITEM #8. h)
Quote Number: 2015-12142 5 of 6
LIMITED WARRANTY
Limited Warranty. Each machine manufactured by VACTOR/GUZZLER MANUFACTURING (or, "the Company") is
warranted against defects in material and workmanship for a period of 12 months, provided the machine is used
in a normal and reasonable manner and in accordance with all operating instructions. In addition, certain
machines and components of certain machines have extended warranties as set forth below. If sold to an end
user, the applicable warranty period commences from the date of delivery to the end user. If used for rental
purposes, the applicable warranty period commences from the date the machine is first made available for rental
by the Company or its representative. This limited warranty may be enforced by any subseque nt transferee
during the warranty period. This limited warranty is the sole and exclusive warranty given by the Company.
STANDARD EXTENDED WARRANTIES (Total Warranty Duration)
2100 Series, HXX, Series and Jetters 10 years against water tank leakage due to corrosion.
nonMettalic water tanks are covered for 5 yrs against any factory
defect in material or workmanship.
2100 Series and HXX only 5 years against leakage of debris tank, centrifugal compressor or
housing due to rust-through.
2100 Series and Jetters 2 years - VactorRodder Pump on all unit serial numbers starting
with 13##V#####.
Exclusive Remedy. Should any warranted product fail during the warranty period, the Company will cause to be
repaired or replaced, as the Company may elect, any part or parts of such machine that the Company's
examination discloses to be defective in material or factory workmanship. Repairs or replacements are to be
made at the selling Vactor/Guzzler distributor's location or at other locations approved by the Company. In lieu
of repair or replacement, the Company may elect, at its sole discretion, to refund the purchase pr ice of any
product deemed defective. The foregoing remedies shall be the sole and exclusive remedies of any party making
a valid warranty claim.
This Limited Warranty shall not apply to (and the Company shall not be responsible for):
1. Major components or trade accessories that have a separate warranty from their original manufacturer, such
as, but not limited to, trucks, engines, hydraulic pumps and motors, tires and batteries.
2. Normal adjustments and maintenance services.
3. Normal wear parts such as, but not limited to, oils, fluids, vacuum hose, light bulbs, fuses, gaskets.
4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by the
Company.
5. Repairs, modifications or alterations without the express written consent of the Company, which in the
Company's sole judgment, have adversely affected the machine's stability, operation or reliability as originally
designed and manufactured.
6. Items subject to misuse, negligence, accident or improper maintenance.
*NOTE* The use in the product of any part other than parts approved by the Company may invalidate this
warranty. The Company reserves the right to determine, in its sole discretion, if the use of non -approved parts
operates to invalidate the warranty. Nothi ng contained in this warranty shall make the Company liable for loss,
injury, or damage of any kind to any person or entity resulting from any defect or failure in the machine.
THIS WARRANTY SHALL BE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INC LUDING WITHOUT
LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ALL
OF WHICH ARE DISCLAIMED.
This warranty is in lieu of all other obligations or liabilities, contractual and otherwise, on the part of the
Company. For the avoidance of doubt, the Company shall not be liable for any indirect, special, incidental or
consequential damages, including, but not limited to, loss of use or lost profits. The Company makes no
representation that the machine has the capacity to perform any functions other than as contained in the
Company's written literature, catalogs or specifications accompanying delivery of the machine. No person or
affiliated company representative is authorized to alter the terms of this warranty, to give a ny other warranties
or to assume any other liability on behalf of the Company in connection with the sale, servicing or repair of any
machine manufactured by the Company. Any legal action based hereon must be commenced within eighteen
(18) months of the event or facts giving rise to such action.
The Company reserves the right to make design changes or improvements in its products without imposing any
obligation upon itself to change or improve previously manufactured products.
AGENDA ITEM #8. h)
Quote Number: 2015-12142 6 of 6
VACTOR/GUZZLER MANUFACTURING
1621 S. Illinois Street
Streator, IL 61364
AGENDA ITEM #8. h)
Quote 179970-01
Page 1 of 2
January 13, 2017
CITY OF RENTON
PUBLIC WORKS MAINTENANCE
RENTON, Washington 98056-4192
Attention: RON KAHLER
RE: Quote 179970-01
Dear Ron Kahler,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration.
One (1) New CATERPILLAR Model: 305.5E2CRN Hydraulic Excavators with all standard equipment in addition to the additional
specifications listed below:
STOCK NUMBER: 16W00343 SERIAL NUMBER: 0CR501789 YEAR: 2016 SMU: 2
MACHINE SPECIFICATIONS
305.5E2 HYDRAULIC EXCAVATOR DRAIN, ECOLOGY
CONTROL PATTERN CHANGER BLADE, 77'', POWER ANGLE
ALARM, TRAVEL LINES, QUICK COUPLER (LONG)
MIRROR, CAB, RIGHT THUMB HYD/COUPLER HYD
SEAT FABRIC HIGH BACK SUSP BATTERY, DISCONNECT
BELT, SEAT, 3'' RETRACTABLE RADIO, READY
CAB W/ AIR CONDITIONER HEATER, JACKET WATER
ELECTRICAL ARRANGEMENT INSTRUCTIONS, ANSI
COOLING, HIGH AMBIENT FILM, QUICK COUPLER, ANSI
STICK PKG LONG W/O 2ND AUX ENG SN 7GE1453 MSO ADACX
LINES, AUXILIARY, LONG STICK COUPLER SN 2110290-01
LINKAGE BUCKET W/ LIFTING EYE THUMB SN A4165TH20046
LINES, BUCKET, LONG STICK THUMB MODICICATION
HYDRAULICS STD W/O 2ND AUX BUCKET - 16W0808BT
STICK, LONG, HEAVY DUTY BUCKET-DC, 40''
LINES, BOOM Bucket Pins
LINES, STICK BUCKET, 12'', 2.1 CFT, HD
TRACK, RUBBER BELT RADIO
COUNTERWEIGHT,EXTRA
AGENDA ITEM #8. h)
Quote 179970-01
Page 2 of 2
Warranty: 1 Year/Unlimited Hour EPP
SELL PRICE $79,943.00
NET BALANCE DUE $79,943.00
SALES TAX (9.5%) $7,594.59
BALANCE $87,537.59
F.O.B/TERMS: Renton
ADDTITIONAL CONSIDERATIONS
Delivery is 2 weeks
Accepted by___________________________________ on ____________________
______________________________
Signature
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we
reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
Tim Foley
Machine Sales Representative
TFoley@NCMachinery.com
AGENDA ITEM #8. h)
Quote 181128-01
Page 1 of 2
January 19, 2017
CITY OF RENTON
PUBLIC WORKS MAINTENANCE
RENTON, Washington 98056-4192
Attention: RON KAHLER
RE: Quote 181128-01
Dear Ron Kahler,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration.
One (1) New CATERPILLAR Model: CVP16 compactor for a CAT 305E2 with all standard equipment in addition to the additional
specifications listed below:
MACHINE SPECIFICATIONS
CVP16 COMPACTOR PLATE (305E2)
BRACKET, MOUNTING
LINES, CONNECTING
STOP BRACKET
Warranty: Standard CAT Attachment Warranty
SELL PRICE $6,702
NET BALANCE DUE $6,702
SALES TAX (9.5%) $636.69
BALANCE $7,338.69
F.O.B/TERMS: Renton
ADDTITIONAL CONSIDERATIONS
Delivery is 3-4 weeks
AGENDA ITEM #8. h)
Quote 181128-01
Page 2 of 2
Accepted by___________________________________ on ____________________
______________________________
Signature
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we
reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
Tim Foley
Machine Sales Representative
TFoley@NCMachinery.com
AGENDA ITEM #8. h)
Quote 181136-01
Page 1 of 2
January 20, 2017
CITY OF RENTON
PUBLIC WORKS MAINTENANCE
RENTON, Washington 98056-4192
Attention: RON KAHLER
RE: Quote 181136-01
Dear Ron Kahler,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration.
One (1) New CATERPILLAR Model: H55E S Hammer with all standard equipment in addition to the additional specifications listed
below:
MACHINE SPECIFICATIONS
H55E HAMMER, FLAT TOP
TOOL, MOIL H55E
BRACKET, MOUNTING
LINES, CONNECTING
Warranty: Standard CAT Attachment Warranty
SELL PRICE $10,900
NET BALANCE DUE $10,900
SALES TAX (9.5%) $1,035.50
BALANCE $11,935.50
F.O.B/TERMS: City of Renton
ADDTITIONAL CONSIDERATIONS
Delivery is 4-6 weeks
AGENDA ITEM #8. h)
Quote 181136-01
Page 2 of 2
Accepted by___________________________________ on ____________________
______________________________
Signature
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we
reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
Tim Foley
Machine Sales Representative
TFoley@NCMachinery.com
AGENDA ITEM #8. h)
AB - 1847
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Northwest Seaplanes, Inc. Addendum 11-16
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Harry Barrett, Jr, Airport Manager
EXT.: 7477
FISCAL IMPACT SUMMARY:
Airport annual revenue increase of $9,630.60 for the 860 West Perimeter Road leased parcel on the Airport.
Total new annual revenue for this lease is $66,388.85.
SUMMARY OF ACTION:
Northwest Seaplanes, Inc. has a ground lease for the tenant owned building at 860 West Perimeter Road.
Northwest Seaplanes lease LAG-91-005 allows for a periodic ground lease rate adjustment every five years.
The next periodic ground lease adjustment period is effective January 1, 2017 and will continue until
December 31, 2022.
Northwest Seaplanes, Inc. was notified by certified letter on October 6, 2016 of the City’s intent to adjust the
annual ground lease rate effective January 1, 2017. The method used to adjust the rate was based on the Pro-
Flight Aviation lease arbitration process that established the ground lease rate of $0.7252 per square foot per
year. This rate is the current standard ground lease rate for all Airport leases.
An addendum to Northwest Seaplanes lease to increase the ground lease rate from $0.62 per square foot per
year to $0.7252 per square foot per year for the 91,545.57 square feet of leased ground space was drafted
and approved by legal counsel. This ground lease rate is in effect until December 31, 2022. The Northwest
Seaplanes, Inc. lease expires on December 31, 2029.
EXHIBITS:
A. Addendum 11-16 to Lease LAG-005-91
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Addendum 11-16 to lease LAG-91-005 with Northwest
Seaplanes, Inc. for a periodic ground lease rate adjustment that will increase the ground lease rate from $0.62
per square foot per year to $0.7252 per square foot per year for the 91,545.57 square feet of leased ground
space effective January 1, 2017.
AGENDA ITEM #8. i)
LAG 005-91
Addendum 11-16
ADDENDUM TO LEASEAGREEMENT
(City of Renton to Northwest Seaplanes,Inc.)
THIS ADDENDUM to Lease Agreement LAG O05-91 is effective as ofJanuary 1,
2017.
RECITALS:
WHEREAS,under lease LAG 005-91,effective January 1,1992,the City of Renton
(Lessor)had leased to Northwest Seaplanes,Inc.(Lessee )certain land on the Renton
Municipal Airport,Renton,Washington,until December 31,2029;and
WHEREAS,on January 1,2012,the land rental rate for the approximately
91,545.57 square feet of land area leased by Northwest Seaplanes,Inc.was determined
to be $0.62 per square foot per year and continuing until January 1,2017;and
WHEREAS,pursuant to LAG 005-91,Addendum 9-07,in a letter dated October 6,
2016,Lessee was notified by certified letter that the lease rate would be readjusted
using a means other than the Consumer Price Index-Urban;and
WHEREAS,on January 8,2015,a new land rental rate was established,through
the lease arbitration process,at a rate of $07252 per square foot per year;and
WHEREAS,on January 1,2017,the land rental rate is being adjusted using the
lease arbitration process,to a rate of $07252 per square foot per year for the
91,545.57 square feet of leased land,resulting in an annual rental amount of
$66,388.85 (91,545.57 x $0.7252),and a monthly rental rate of five thousand five
hundred thirty two dollars and forty cents ($5,532.40)($66,388.85/12=$5,532.40)and
continuing until December 31,2022.
NOW,THEREFORE,IN CONSIDERATIONOF THE TERMSAND CONDITIONSHEREIN
CONTAINED AND FOR OTHER GOOD AND VALUABLECONSIDERATION,THE RECEIPT
AND SUFFICIENCYOF WHICH IS HEREBYACKNOWLEDGED,LESSOR AND LESSEEAGREE
TO AMEND THE LEASEAND LEASE ADDENDA AS SET FORTH BELOW:
WITNESSETH:
1.Effective on the date of this addendum,section 3.1.2:of LAG 005-91,is hereby
added as follows:
LLeaseAgreementLAG005-91 0 RlGlNA
City of Renton to Northwest Seaplanes,Inc.
AGENDA ITEM #8. i)
LAG005-91
Addendum 11~16
3.1.3.Periodic Rental Ad'ustment:Lessor and Lessee do hereby agree that the
Lessee shall pay to Landlord a Minimum Monthly Rent in the sum of five
N thousand five hundred thirty two dollars and forty cents ($5,532.40),which
amount is one-twelfth of the Total Annual Rent,without deduction,offset,prior
notice or demand,payable promptly in advance on the first day of each and
every month during the Term.All such payments shall be made to the City of
Renton,Renton Municipal Airport,616 West Perimeter Road —Unit A,Renton,
Washington 98057.
2.All other terms and conditions of the original Lease Agreement and Addenda
thereto,insofar as they are not inconsistent herewith,shall remain in full force and
effect.
Northwest Seaplanes,Inc.CITYOF RENTON
a Washington Corporation a Municipal Corporation
Denis Law
Mayor
Title Jason Seth
City Clerk
Date
Approved as to legal form
City Attorney
Lease Agreement LAG O05-91
City ofRenton to Northwest Seaplanes,Inc.
AGENDA ITEM #8. i)
AB - 1850
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Authorization to Purchase Video Detection and Signal Cabinet
Equipment as Approved in the SW 43rd Street/SE Carr Road/SE
Petrovitsky Road Corridor Safety Project (TIP No. 11)
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Flora Lee, Civil Engineer III
EXT.: 7303
FISCAL IMPACT SUMMARY:
The project is funded through a Federal Highway Safety Program (HSIP) grant in the amount of $660,000, with
no City match required. The project budget was approved in 2016 and will be part of the 2017 Carryforward.
The amount budgeted for equipment procurement is $150,000, in which all purchases are funded through the
HSIP grant.
The purchases of the video detection equipment and signal cabinet equipment upgrades are using the
Washington State Department of Transportation (WSDOT) State Procurement Contract #04616 - Illumination,
Traffic Signal and ITS Equipment. All purchases are within budge t and considered reasonable.
SUMMARY OF ACTION:
The City was awarded a Federal Highway Safety Program grant in the amount of $660,000 for the Adaptive
System, Phase 1, of the SW 43rd Street/SE Carr Road/SE 176th Street/SE Petrovitsky Road Corridor Safety
Project. City match is not required for this project. This project will improve traffic operations along the
corridor.
In September 2016 Council approved the contract agreement for the Adaptive Signal Control Technology
(ASCT) System Procurement for this project, funded the HSIP grant. In addition, this project calls for the
procurement of additional video detection equipment and signal cabinet equipment upgrades, also from
funds obtained through the HSIP grant. The equipment will be installed prior to the ASCT system
implementation, which is anticipated to commence this spring.
EXHIBITS:
A. Project Vicinity Map
STAFF RECOMMENDATION:
Authorize the Mayor to approve the purchases of the video detection and signal cabinet equipment using the
WSDOT Procurement Contract #04616. The estimated final cost of the purchase is $150,000, including sales
tax.
AGENDA ITEM #8. j)
c City of Renton -SW 43rd St/SE Carr Rd/SE 176th St/SE Petrovitsky Rd Corridor
A
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8
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AB - 1839
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Final Payment for CAG-16-077, North 30th Street and Burnett Avenue
North Storm System Improvement Project
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Joseph Farah, Surface Water Utility Engineer
EXT.: 7205
FISCAL IMPACT SUMMARY:
The original contract amount was $562,562 and the final contract amount is $645,556.23. The increase is due
to quantity overruns on a few bid items resulting from an alignment change to avoid an abandoned asphalt
concrete water pipe.
SUMMARY OF ACTION:
Northwest Cascade, Inc. started construction on July 25, 2016 and completed the work on November 7, 2016.
The project installed 1452 linear feet of a combination of new 12-inch and 18-inch storm pipes and nine new
catch basins on North 30th Street and Burnett Avenue North. The project area extends west from 1109 North
30th Street to Burnett Avenue North and then north on Burnett Avenue North to North 3 2nd Street.
The approved 2016 Capital Improvement Program adjusted budget for the North 30th Street and Burnett
Avenue North Storm System Improvement Project (#427.475503) is $729,667, which includes $185,000 flood
reduction grant from the King County Flood Control District. There is sufficient budget remaining in the
approved 2016 budget to fund the final payment of $34,905.03. This amount will be included in the upcoming
carry forward ordinance.
EXHIBITS:
A. Final Progress Payment (#7)
B. Notice of Completion of Public Works Contract
STAFF RECOMMENDATION:
Accept the North 30th Street and Burnett Avenue North Storm System Improvement Project, approve the final
payment and authorize the release of the retainage bond of $28,128.10 after 60 days and a fter all of the
required releases from the state have been obtained.
AGENDA ITEM #8. k)
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Revised #
Assigned to:
UBI Number:
Yes No
Yes
Contractor's Name
Date:Contractor's UBI Number:
Date Work Accepted
Federally funded transportation project?
Name & Mailing Address of Public Agency
E-mail Address
Contract Number
Notice is hereby given relative to the completion of contract or project described below
Description of Work Done/Include Jobsite Address(es)
Affidavit ID*
No (if yes, provide Contract Bond Statement below)
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Date Assigned:
Job Order Contracting
Date Contract Awarded
Telephone #
Bond Number:
Retainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name:
Department Use Only
Original
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
Date Work Commenced Date Work Completed
Contractor Address
Were Subcontracters used on this project? If so, please complete Addendum A. Yes No
$
$$
$$
$$
$
$$
Contact Name:Title:
F215-038-000 04-2014
Email Address:Phone Number:
p
Additions ( + )
Amount Retained
REV 31 0020e (4/28/14)
Amount of Sales Tax
Contract Amount
Sub-Total
Reductions ( - ) Amount Disbursed
TOTAL
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
TOTAL
Liquidated Damages
Comments:
(If various rates apply, please send a breakdown)
NOTE: These two totals must be equal
p
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Contract Release
(855) 545-8163, option # 4
ContractRelease@LNI.WA.GOV
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa.gov
V e(//)
AGENDA ITEM #8. k)
Subcontractor's Name:UBI Number: (Required)Affidavid ID*
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (04/28/14)F215-038-000 04-2014
AGENDA ITEM #8. k)
AB - 1840
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Project Acceptance for JOC-01-079 (formerly CAG-13-149 WO #79-16)
for the I-405 and SR 169 High-Density Polyethylene Pipe Pull Project
with Forma Construction Company
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Abdoul Gafour, Water Utility Engineering Manager
EXT.: 7210
FISCAL IMPACT SUMMARY:
The original contract amount was $ 273,709.53 and the final contract amount is $336,444.21. The increase of
$62,734.68 is for one authorized change order for additional work required to repair an unanticipated
separation of the existing pipe from a 24-inch valve that occurred after the completion of the connection of
the new pipe to the existing system.
There is sufficient funding in the 2016 project budget of $350,000 to cover the additional change order work.
SUMMARY OF ACTION:
TheJOC-01-079 (formerly CAG-13-149 WO #79-16) with Forma Construction Company was awarded on June
20, 2016. The contractor started work on September 19, 2016 and completed the project on November 23,
2016.
The project consisted of the repair of a leaky and corroded ductile iron 24 -inch water main located along the
on-ramp from SR-169 to northbound I-405 by pulling approximately 600 feet of high-density polyethylene pipe
liner (plastic pipe) through the existing pipe.
After the completion of the project, an unanticipated separation of the existing pipe from a 24 -inch valve
occurred. The repair work, performed by the contractor on a time and materials basis over a 5-day period,
included a 10-foot deep excavation and shoring for the removal of the existing concrete valve vault, the
removal of a portion of the new pipe, and the re -installation of the pipes and fittings. At the request of the
City’s water maintenance staff, the contractor also installed concrete controlled density fill to encase the pipe
for additional structural support. Additional asphalt pavement, curbing and landscape restoration were also
needed due to the removal of the valve vault.
EXHIBITS:
A. Notice of Completion of Public Works Contract
STAFF RECOMMENDATION:
Accept the I-405 and SR 169 High-Density Polyethylene Pipe Pull Project for JOC-01-079 (formerly CAG-13-149
WO #79-16) with Forma Construction Company.
AGENDA ITEM #8. l)
Revised #
Assigned to:
UBI Number:
Yes No
Yes
Telephone #
Bond Number:
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
Date Work Commenced Date Work Completed
Contractor Address
Date Contract Awarded
Retainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name:
Department Use Only
Original
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Date Assigned:
Job Order Contracting
Federally funded transportation project?
Contractor's Name
Description of Work Done/Include Jobsite Address(es)
Affidavit ID*
No (if yes, provide Contract Bond Statement below)
Name & Mailing Address of Public Agency
E-mail Address
Contract Number
Notice is hereby given relative to the completion of contract or project described below
Date:Contractor's UBI Number:
Date Work Accepted
Were Subcontracters used on this project? If so, please complete Addendum A. Yes No
$
$$
$$
$$
%
$
$$
Contact Name:Title:
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Amount Disbursed
p
Sales Tax Rate
Contract Amount
NOTE: These two totals must be equal
TOTAL
Comments:
Sales Tax Amount
Reductions ( - )
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
TOTAL
Liquidated Damages
Email Address: Phone Number:
p
Sub-Total
Additions ( + )
Amount Retained
(If various rates apply, please send a breakdown)
Contract Release
(855) 545-8163, option # 4
ContractRelease@LNI.WA.GOV
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa.gov
F215-038-000 10-2014REV 31 0020e (10/26/15)
p@g
AGENDA ITEM #8. l)
Subcontractor's Name:UBI Number: (Required)Affidavit ID*
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (10/26/15)F215-038-000 10-2014
AGENDA ITEM #8. l)
AB - 1846
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Agreement for Water and Wastewater Utilities 2017/2018 General
Services Project with RH2 Engineering, Inc.
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager
EXT.: 7212
FISCAL IMPACT SUMMARY:
Funding for this contract, in the amount of $227,322, is available from the approved 2017 -2018 Wastewater
Capital Improvement Program Miscellaneous Sewer Project budget (426.465065) and from the approved
2017-2018 Water Capital Improvement Program Telemetry Improvement Project budget (425.455121).
Wastewater’s share of this contract is $111,680 with an estimated 50% spent each year, and W ater’s share of
this contract is $115,642, with an estimated 50% spent each year. There are sufficient funds in both Water
and Wastewater’s accounts to cover this agreement.
SUMMARY OF ACTION:
The Water and Wastewater utilities require general engineering consultant services. For the Water Utility the
contract will provide support work on the telemetry system. For the Wastewater Utility the contract will
provide support for telemetry work and en gineering support for developer installed lift stations that will be
owned by the City.
RH2 Engineering, Inc. was selected from the approved MSRC A&E Consultant Roster to perform this work.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Execute the agreement for Water and Wastewater Utilities 2017-2018 General Services project with RH2
Engineering, Inc. in the amount of $227,322.
AGENDA ITEM #8. m)
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1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, CHANGING THE
ZONING CLASSIFICATION OF CERTAIN PROPERTIES WITHIN THE CITY OF
RENTON (KING COUNTY PARCEL NOS. 3123059114, 3123059007, 3123059011,
3123059032, 3926800010, 3926800020, AND 3926800030) FROM
COMMERCIAL OFFICE (CO) TO COMMERCIAL ARTERIAL (CA) (FILE NO. LUA16‐
000734, REZONE HE).
WHEREAS, on September 21, 2016, the City accepted an application from Kaya
Hasanoglu to amend the City of Renton zoning map to change the zoning classification of King
County Parcel No. 3123059114 (“Subject Property”) from Commercial Office (CO) to
Commercial Arterial (CA); and
WHEREAS, the Subject Property is 38,740 square feet in size and is located at 4242 East
Valley Road; and
WHEREAS, on October 17, 2016 the Environmental Review Committee issued a SEPA
Determination of Non‐Significance (DNS) for the zoning map amendment from Commercial
Office (CO) to Commercial Arterial (CA); and
WHEREAS, the Subject Property is located within the Employment Area (EA)
Comprehensive Plan land use designation, which is implemented by zones that include the
Commercial Office (CO) and Commercial Arterial (CA) zoning classifications; and
WHEREAS, this matter was duly referred to the Hearing Examiner for investigation and
study after notice of public hearing was posted and circulated as required by the Renton
Municipal Code; and
WHEREAS, the Hearing Examiner held a public hearing on November 15, 2016; and
AGENDA ITEM # 10. a)
ORDINANCE NO. ________
2
WHEREAS, the matter was duly considered by the Hearing Examiner, who issued
Findings of Fact, Conclusions of Law and Recommendation on December 1, 2016; and
WHEREAS, the Hearing Examiner concluded that the rezone should be expanded to
include not only the Subject Property but also parcels within the same block and the adjacent
block in order to, among other benefits, maintain legality and consistency throughout the area,
increase tax revenues, and decrease the number of nonconforming uses in the area; and
WHEREAS, the Council duly considered all matters relevant thereto, and all parties were
heard appearing in support or opposition;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. The City Council hereby affirms and adopts the Hearing Examiner
Findings of Fact, Conclusions of Law and Recommendation, attached hereto as Attachment A.
SECTION II. The official City of Renton Zoning Map is hereby amended as set forth in
Attachment B, attached hereto.
SECTION III. This ordinance shall be in full force and effect five (5) days after
publication of a summary of this ordinance in the City’s official newspaper. The summary shall
consist of this ordnance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2017.
Jason A. Seth, City Clerk
AGENDA ITEM # 10. a)
ORDINANCE NO. ________
3
APPROVED BY THE MAYOR this _______ day of _____________________, 2017.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1951:12/5/16:scr
AGENDA ITEM # 10. a)
ORDINANCE NO. ________
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ATTACHMENT A
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AGENDA ITEM # 10. a)
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AGENDA ITEM # 10. a)
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AGENDA ITEM # 10. a)
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AGENDA ITEM # 10. a)
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AGENDA ITEM # 10. a)
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AGENDA ITEM # 10. a)
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ATTACHMENT B
AGENDA ITEM # 10. a)