HomeMy WebLinkAboutAdden 2AMENDMENT NO. 2 TO AGREEMENT CAG‐20‐002 FOR
BRONSON WAY BRIDGE – SEISMIC RETROFIT AND PAINTING
THIS AMENDMENT, dated for reference purposes only as ________________, is by and between
the City of Renton (the “City”), a Washington municipal corporation, and Sargent Engineers, Inc.
(“Consultant”), a Washington corporation. The City and the Consultant are referred to collectively
in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is
effective as of the last date signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG‐20‐002, dated
April 14, 2020, to provide necessary services for the completion of Design Phase 1 for the Bronson
Way Bridge – Seismic Retrofit and Painting Project (referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement to change the scope of work and change the
compensation in order to complete Design Phase 3 for the Bronson Way Bridge – Seismic Retrofit
and Painting Project.
NOW THEREFORE, It is mutually agreed upon that CAG‐20‐002 is amended as follows:
1.Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit
A‐2 which is attached and incorporated herein.
2.Time of Performance: Section 3, Time of Performance, is amended pursuant to the
schedule(s) set forth in Exhibit A‐2. All Work shall be performed by no later than
December 31, 2024.
3.Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $99,990 from $190,874 to $290,864,
plus any applicable state and local sales taxes. The additional compensation shall be paid
based upon Work actually performed according to the rate(s) or amounts specified in
Exhibits D‐2 and E3‐2 which are attached and incorporated herein.
4.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date
last signed by the Parties below.
CAG-20-002, Adden #2-21
December 20, 2021
12-20-2021
Approved by Cheryl Beyer via 12/3/2021 email
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EXHIBIT A‐2
SCOPE OF WORK
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE – SEISMIC RETROFIT AND PAINTING
CONSULTANT: SARGENT ENGINEERS, INC.
A. PROJECT DESCRIPTION:
No change from original contract.
B. PURPOSE:
The City of Renton (CITY) is requesting engineering services from Sargent Engineers, Inc. (CONSULTANT)
for the preparation of Plan, Specifications and Estimate for the Bronson Way Bridge – Seismic Retrofit and
Painting Project (Project). It is anticipated that this contract will be implemented and subsequently
supplemented to accommodate the following design phases.
Design Phase 1 – Preliminary Studies and Survey (COMPLETE)
The initial design phase was included in the original contract scope of work and involved the following:
Preliminary Studies: Structural and Seismic Evaluation, Hydraulic Study;
Survey: Establish control, project topographic base map, Right of Way and boundary resolution.
Design Phase 2 – Preliminary Design and Environmental Support (COMPLETE)
The scope of work and budget for this design phase was included in Amendment No. 1 to this contract.
Design Phase 2 included delivery of 30% plans, preliminary bid item list and estimated quantities for the
project.
Design Phase 3 – Final Design 60% and 90%
The scope of work and budget for this design phase will be included in Amendment No. 2 to this contract.
The completion of Design Phase 3 is anticipated to include the 60% and 90% submittals.
Design Phase 4 – Final Design 100% and Bid Support
The scope of work and budget for this design phase is anticipated to be included Amendment No. 3 to this
contract. The completion of Design Phase 4 is anticipated to include the 100% submittal. It is also
anticipated to include bid phase support.
Design Phase 5 – Engineering Support During Construction
The scope of work and budget for this design phase is anticipated to be included in Amendment No. 4 to
this contract. Design Phase 5 is anticipated to include engineering support services during construction.
This includes, but is not limited to, review of submittals, responding to requests for information (RFI’s)
and site visits as necessary. It also includes preparation of final record drawings once construction is
complete and red line markups are provided by the CITY.
C. DESIGN CRITERIA
The design of this project design shall be in accordance with the following:
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FHWA‐HRT‐06‐32 Seismic Retrofitting Manual for Highway Structures: Part 1 – Bridges, Jan 2006
AASHTO Guide Specifications for LRFD Seismic Bridge Design, 2nd Edition, 2011, plus 2012, 2014
and 2015 interim revisions
AASHTO LRFD Bridge Design Specifications, 9th Edition, 2020
WSDOT Bridge Design Manual LRFD (M 23‐50.19), September 2020
WSDOT Local Agency Guidelines, June 2021
The project construction specifications shall be based on the 2022 WSDOT Standard Specifications. For
Design Phase 3, special provisions are to be developed.
D. GENERAL ASSUMPTIONS:
No change from original contract.
E. DELIVERABLES:
Deliverables to be prepared and produced by the CONSULTANT, as part of this contract amendment, are
identified at the end of each task listed below.
F. SCHEDULE:
The CITY anticipates project construction will occur in summer 2022, sometime between June and
September. Therefore, final bid documents shall be completed to allow enough time to advertise the
project for bids and to award and execute a construction contract for the summer 2022 construction
season and Cedar River fish window. The CONSULTANT shall update the project schedule as described in
Subtask 9.5 below that meets this objective. Unless otherwise noted in the scope of work, the completion
date for all deliverables described in the scope of work will be determined by the project schedule.
Given the continued uncertainty with the public health crisis, locally, nationally and worldwide, should a
stay‐in‐place order and/or travel ban be enacted by the Federal Government, State of Washington, King
County and/or City of Renton that results in conditions where the CONSULTANT cannot obtain field data
required to continue work on any given task, the CONSULTANT shall stop work on the task. Additionally,
the completion dates for the deliverables of that task will be extended for a period of time that equals the
time period of the stay‐in‐place order and/or travel ban. Finally, the overall project schedule will be
adjusted to reflect the delay.
G. SCOPE OF WORK:
TASK 9 – PROJECT MANAGEMENT FOR DESIGN PHASE NO. 3
The CONSULTANT will provide overall project management, coordination with the CITY, monthly progress
reports and invoicing. This effort will include the following elements.
9.1 – Administration, Coordination and Supervision
Initiate project set‐up including establishment of timesheets (charge codes), creation of project
files (electronic and physical) and scheduling of CONSULTANT personnel work activities for the
new tasks described in this contract amendment.
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Coordination with CITY for any required public meetings or other forms of public outreach that
may be required for the work to be performed in this contract.
Supervision of CONSULTANT personnel and activities to ensure compliance with contract scope
and schedule and proper charging of time against the contract.
Oversite of sub‐consultant activities to ensure compliance with contract scope, schedule and
budget.
9.2 – Invoicing
Preparation of monthly invoices with progress reports that include the following:
o Summary of budget, expenses to date and expenses for invoice period, assigned to each task.
o Summary of work accomplished for the invoice period.
o Summary of outstanding issues to be resolved by the CITY.
o Backup detail that includes the name, direct salary rate and hours charged, for each individual
charging time to this contract, for the invoice period.
o Backup detail of all direct non‐salary costs included in the invoice for the work period.
9.3 – Project Meetings and Site Visits
Design Phase 3 Kickoff Meeting – After receiving a Notice to Proceed (NTP) from the CITY, set up
a Design Phase 3 kickoff meeting with key CITY and design team personnel. The purpose of the
meeting is to discuss key elements of the scope of work, project schedule timelines and critical
path elements. This meeting will be held at Renton City Hall. However, this meeting may be held
on‐line or via conference call if the need arises (e.g. Renton City Hall is closed to the public).
Meetings and coordination with CITY – For Design Phase 3, the CONSULTANT project manager will
participate in phone conference calls with the CITY project manager a minimum of once every
two weeks to provide status updates. The CONSULTANT project manager and key team members
will attend monthly project meetings with the CITY project manager. The CITY anticipates that the
monthly project meetings will be held at Renton City Hall. However, these meetings may be held
on‐line or via conference call if the need arises (e.g. Renton City Hall is closed to the public).
For any face to face project meetings with the CITY, the CONSULTANT shall prepare an agenda,
sign‐in sheet, record of meeting including a list of action items, if any.
Internal design coordination meetings – The CONSULTANT project manager will conduct regular
internal design coordination meetings and/or conference calls with key design team members
including sub‐consultants.
Site Visit for Environmental Coordination – CONSULTANT and CITY staff may perform one (1) site
visit with the CITY’s environmental consultant to discuss environmental considerations.
Site Visit for Design Coordination – Up to four (4) additional site visits are anticipated for the
CONSULTANT during Design Phase 3. These site visits may also include meetings with the CITY and
franchise utilities to coordinate and discuss temporary relocation of existing utilities, as necessary.
9.4 – Environmental Coordination
As the final design develops, coordination with the CITY’s environmental consultant may be
necessary to ensure that the design remains in compliance with environmental permitting.
9.5 – Project Schedule Update
Develop a project design schedule with assistance from the CITY. This schedule will cover the
entire timeframe of the project from initiation of Design Phase 3 activities to completion of
construction activities. It will incorporate estimated timelines for the following:
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o Completion of Design Phase 3 – 60% and 90% Engineering Submittals
o Completion of Design Phase 4 – 100% Engineering Submittal
o Bid advertisement, evaluation and award.
o Construction from Notice to Proceed to Physical Completion.
DELIVERABLES
The following deliverables and delivery times are included in Task 9.
Meeting agenda(s) in Microsoft Word format – Delivered to the CITY one (1) business day before
scheduled meeting.
Sign‐in sheet(s) in Microsoft Word or Excel format – Delivered to the CITY at the scheduled
meeting.
Draft record of meeting in Microsoft Word format – Delivered to the CITY three (3) business days
after scheduled meeting.
Final record of meeting in Microsoft Word format – Delivered to the CITY three (3) business days
after comments received from CITY.
Monthly invoices with progress reports – Delivered to the CITY monthly.
Project Design Schedule in Adobe pdf format – Delivered to the CITY six (6) weeks after Notice to
Proceed date.
TASK 10 – FINAL DESIGN – 60% SUBMITTAL
The following items are to be performed by the CONSULTANT under this task.
Assumption(s)
The budget shown in Exhibit D assumes this task is ten (10) weeks in duration.
10.1 – 60% Plans
The purpose of the 60% plans is to fully define and refine the details for the major construction
activities proposed for the project. The information provided in this submittal will also become
the basis for completing the following activities:
environmental and permitting process,
right‐of‐way acquisition (if necessary),
traffic analysis and development of traffic control plan(s) to accommodate the anticipated
construction activities and staging (by subconsultant, see Task S3),
coordination with franchise utilities that may need to be permanently or temporarily
relocated,
utility potholing (if necessary).
For environmental permitting, this submittal must establish the type and extent of any permanent
in‐water work (e.g. placement of riprap) or temporary in‐water or over‐water work (e.g. shoring
or scaffolding for temporary work platform). Additionally, this submittal must identify the
locations, estimated maximum depths and estimated quantity of excavation work for the project
(if any excavation work is anticipated). Finally, this submittal must fully define the location(s) of
project activities in order to finalize the Area of Potential Effects (APE).
Prepare plan sheet(s) that show the following information:
Cover Sheet, Vicinity Map, Sheet Index
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Abbreviations and Legend
Existing Conditions and Survey Control
Existing Bridge Plan and Elevation
Street Alignment and Right‐of‐Way
General Notes
Site Preparation and TESC
Construction Staging – This may include identification of sites in close proximity to the bridge
(within one or two blocks) that the contractor could potentially utilize. The City will provide a
list of potential locations.
Construction Sequencing – This is a proposed sequence of construction activities.
Seismic Retrofit ‐ This may include a demolition plan. It may include modifications to the
bearings, main span, approach spans, main piers and/or abutments.
Bridge Painting ‐ This may include a proposed concept for containment, removing existing
paint, potential structure repairs revealed during paint removal and application of the new
paint system.
Bridge Deck Overlay – This may include grind and overlay of bridge deck, installation of
waterproof membrane.
Bridge Deck Repairs ‐ This may include repair of existing concrete deck and curbs.
Bridge Deck and Sidewalk Drain Modifications – This may include modifications to the frames
and grates of the existing bridge deck drains, installation of drain pipe extensions for
downstream sidewalk drains.
Expansion Joint Modifications and Joint Sealing – This may include demolition and installation
of new expansion joints in bridge deck and sidewalks, cleaning and sealing existing joints in
bridge deck and sidewalks.
Misc. Repairs – This may include repair of concrete spalls on main piers, repair of sidewalks
and other repairs noted in latest bridge inspection report.
Traffic Control Plans to be developed by subconsultant. See Task S3.
10.2 – 60% List of Bid Items
Update the preliminary list of bid items (developed for Subtask 6.2) to include all bid items
anticipated for the project based on the 60% submittal.
10.3 – 60% Quantity Estimate
Update the preliminary estimate of quantities (developed for Subtask 6.3) to include all bid items
and quantities anticipated for the project based on the 60% submittal.
10.4 – 60% Engineer’s Opinion of Probable Construction Costs
Prepare a draft final engineer’s opinion of probable construction cost using the bid item list and
quantities developed in Subtasks 10.2 through 10.3. Include a contingency on the total sum that
is appropriate for a 60% submittal.
10.5 – 60% QA/QC
Review all CONSULTANT generated work performed in Subtasks 10.1 through 10.4 for quality and
accuracy, prior to submission to CITY. Note errors and/or omissions and review corrections.
DELIVERABLES
The following deliverables and delivery times are included in Task 10.
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Final 60% Plans in Adobe pdf format – Delivered to the CITY within ten (10) weeks after Notice to
Proceed date. As per WAC 196‐23‐020, official preliminary plans submitted to the City for review
must be stamped, but need not be signed or dated by the licensee.
60% List of Bid Items in Adobe pdf format – Delivered to the City within ten (10) weeks after Notice
to Proceed date.
60% Estimated Quantities in Adobe pdf format – Delivered to the City within ten (10) weeks after
Notice to Proceed date.
60% Engineer’s Opinion of Probable Costs in Adobe pdf format – Delivered to the City within ten
(10) weeks after Notice to Proceed date.
TASK 11 – FINAL DESIGN – 90% SUBMITTAL
The following items are to be performed by the CONSULTANT under this task.
Assumption(s)
The budget shown in Exhibit D assumes this task is six (6) weeks in duration.
CITY to provide list of WSDOT, APWA and Local Agency General Special Provision’s (GSP’s),
including associated fill‐in data (as required), for incorporation into Division 1.
CITY to provide section cover format for Special Provisions.
CITY to provide template for Schedule of Prices.
CITY to assemble draft construction contract (90%) Volumes 1 and 2 in Adobe pdf format upon
receipt of Plans, Special Provisions and Schedule of Prices from CONSULTANT. Once draft
construction contract assembly is complete, the CITY will send a complete pdf electronic copy of
Volumes 1 and 2 to the CONSULTANT.
11.1 – 90% Plans
Incorporate changes/revisions resulting from the 60% review comments.
The purpose of the 90% plans is to finalize the details of the construction activities for the project.
The intent of the 90% plans is to provide a set of drawings to the CITY for review that contains all
the information to be included in the final construction contract plans.
Coordinate with subconsultant preparing plan sheets with the following information (Task S3):
Traffic Control Plans ‐ Street closure(s) and associated detour(s), lane closure(s).
Pedestrian Traffic Control Plan
11.2 – Draft Schedule of Prices
Using the format provided by the CITY, incorporate the bid items from the 60% list of bid items
(developed for Subtask 10.2) into the Schedule of Prices. Modify to include all bid items
anticipated for the project based on the 90% submittal.
11.3 – Draft Special Provisions
Develop draft Special Provisions for Divisions 1 thru 9.
Develop Table of Contents for Special Provisions.
Include page numbering. Start page numbers on first page of Table of Contents for Special
Provisions. Page number format to be SP‐#.
Cover of Special Provisions section to be stamped (but not signed) by Engineer of Record.
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11.4 – Draft list of WSDOT Standard Plans
Develop a list of WSDOT Standard Plans to be included in the construction contract.
11.5 – Draft Final Engineer’s Opinion of Probable Construction Costs
Prepare a draft final engineer’s opinion of probable construction cost for the project. Include a
contingency on the total sum that is appropriate for a 90% submittal.
11.6 – 90% QA/QC
Review all CONSULTANT generated work performed in Subtasks 11.1 through 11.5 for quality and
accuracy, prior to submission to CITY. Note errors and/or omissions and review corrections.
DELIVERABLES
The following deliverables and delivery times are included in Task 11.
Final 90% Plans in Adobe pdf format – Delivered to the CITY within sixteen (16) weeks after Notice
to Proceed date. As per WAC 196‐23‐020, official preliminary plans submitted to the City for review
must be stamped, but need not be signed or dated by the licensee.
Draft Schedule of Prices – Delivered to the CITY within sixteen (16) weeks after Notice to Proceed
date.
Draft Special Provisions – Delivered to the CITY within sixteen (16) weeks after Notice to proceed
date. Special Provisions Section cover to be stamped, but not signed, by the CONSULTANT for this
submittal.
Draft Final Engineer’s Opinion of Probable Costs in Adobe pdf format – Delivered to the City
within sixteen (16) weeks after Notice to Proceed date.
TASK S3 – TRAFFIC ANALYSIS AND TRAFFIC CONTROL PLANS
The following items are to be performed by the subconsultant, KPG, P.S. (KPG), under this task.
Assumption(s)
The budget shown in Exhibit E3 assumes this task is twelve (12) weeks in duration.
CITY and/or CONSULTANT will provide data regarding anticipated construction phasing and
closures, work schedules (daytime, nighttime work hours) and phase duration.
CITY will provide schedules for other construction projects in the immediate vicinity of this project
(e.g. within 5 blocks), excluding on‐going construction on I‐405 by WSDOT.
The traffic analysis and traffic control plans will be based on the CONSULTANT’s 30% submittal to
the CITY plus input from CONSULTANT and CITY.
The traffic analysis will analyze up to two extended partial closure phases and one short full
closure phase (e.g. two weeks) of the Bronson Way Bridge.
Traffic control plans will be prepared for up to four construction phases (three partial closures
and one full closure) plus pedestrian access control (e.g. detours, trail closure, etc.).
The traffic operational analysis will be conducted for the weekday AM and PM peak hours.
The scope of work for this task does not include the development of public outreach materials.
For this amendment, the deliverables from KPG will be developed to a draft final level. A future
amendment to this agreement will be developed and executed for the 100% (final) submittal. The
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primary purpose of the 100% (final) submittal will be to incorporate any revisions resulting from
review comments received from the CITY and/or CONSULTANT on the draft final deliverables. A
new amendment will be executed at a later date for work to complete the 100% (final) submittal.
S3.1 – Administration, Coordination and Supervision
Initiate project set‐up including establishment of timesheets (charge codes), creation of project
files (electronic and physical) and scheduling of KPG personnel work activities.
Coordinate task work activities with CONSULTANT and project schedule.
Supervision of KPG personnel and activities to ensure compliance with contract scope and
schedule and proper charging of time against the contract.
Oversite of activities of sub‐consultants and service companies contracted with KPG for this
project for compliance with contract scope, schedule and budget.
S3.2 – Invoicing
Preparation of monthly invoices with progress reports that include the following:
o Summary of budget and expenses to date, expenses for invoice period, estimate to complete
and estimate at completion, for each task assigned to KPG (e.g. Task S3).
o Summary of work accomplished for the invoice period.
o Summary of outstanding issues to be resolved by the CITY and/or CONSULTANT.
o Backup detail that includes the name, direct salary rate and hours charged, for each individual
charging time to this contract, for the invoice period.
o Backup detail of all direct non‐salary costs included in the invoice for the invoice period.
S3.3 – Project Meetings
Project Kickoff Meeting – After receiving a Notice to Proceed (NTP) from the CONSULTANT, attend
a project kickoff meeting with key Agency and CONSULTANT design team personnel. The purpose
of the meeting is to discuss key elements of the SCOPE, project schedule timelines and critical
path elements. This meeting is to be held at Renton City Hall. However, this meeting may be held
on‐line or via conference call if the need arises (e.g. Renton City Hall is closed to the public).
Design coordination meetings with CITY and CONSULTANT staff. These meetings are to be held at
Renton City Hall. However, these meetings may be held on‐line or via conference call if the need
arises (e.g. Renton City Hall is closed to the public). It is estimated that KPG will attend up to 4
meetings for Design Phase 3.
Internal design coordination meetings – KPG will conduct regular internal design coordination
meetings with key design team members and, as applicable, with KPG sub‐consultants.
S3.4 – Review Construction Phasing
KPG will review the 30 percent plans and bridge closure phases and schedules to understand how
construction will impact vehicular traffic, pedestrians, cyclists and transit.
S3.5 – Traffic Model Refinement
The Covid‐19 pandemic has changed traffic volumes in the City. The analysis will collect new
counts to reflect current traffic conditions. This task will initially collect one 7‐day, 24‐hour tube
count at the Bronson Way Bridge to inform the level of analysis for each time period and
construction phase. Up to 26, two‐hour intersection turning movement counts will be collected
during either the weekday AM or PM peak. The analysis will include the Bronson Way N/N 1st
Street/Park Avenue N intersection and the Bronson Way S/Mill Ave S intersection, and up to 11
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other intersections along detour routes or other streets impacted by the project. The anticipated
primary northbound detour route will be Houser Way from Mill Ave S to Bronson Way N. The
Houser Way Bridge is currently posted for vehicle weight restrictions for emergency vehicles only.
The anticipated primary southbound detour route will be I‐405 from Bronson Way N/Sunset
Boulevard N/SR 169 to Talbot Road S/SR 515. The anticipated secondary southbound detour route
will be from Bronson Way N to N 1st Street to Wells Avenue to S 2nd Street. This secondary route
presumes that construction for the City’s Wells Avenue S and Williams Avenue S Conversion
Project (2018) is complete and that Wells Avenue and Williams Avenue are in two‐way operation.
The Williams Avenue Bridge is currently posted for vehicle weight restrictions and is not a viable
detour route for some legal truck configurations.
S3.6 – Traffic Analysis
KPG will use the new counts and the existing PM peak hour Synchro traffic model developed for
the Williams Avenue S and Wells Avenue S Conversion Project (2018) to develop a PM peak hour
model for this project. This PM peak hour model will be used to develop AM peak hour model.
The models will include the conversion of Wells Avenue S and Williams Avenue S to two‐way
traffic operation that is anticipated to be completed prior to the start of construction of this
project.
KPG will modify the AM and PM peak hour traffic models to reflect conditions based on either the
partial closure or full closure of the Bronson Way Bridge. The analysis will identify traffic
operations along detour routes and other streets impacted by construction.
KPG will work with the CITY and CONSULTANT to develop mitigation measures for each
construction phase. Measures could include detour routing, variable message signs, temporary
signal timing/phasing modifications, temporary closures, temporary pedestrian facilities, and
time of day restrictions on construction.
S3.7 – Technical Memorandum
KPG will develop a draft preliminary technical memorandum describing the construction phases,
detour routes and proposed mitigation measures. The draft preliminary technical memorandum
is anticipated to be included with the 60% submittal (Task 10) submitted to the CITY by
CONSULTANT.
KPG will incorporate any review comments from CITY and/or CONSULTANT on the draft
preliminary technical memorandum into a draft final technical memorandum. The draft final
technical memorandum is anticipated to be included with the 90% submittal (Task 11) submitted
to the CITY by CONSULTANT.
S3.8 – Traffic Control Plans
KPG will utilize the services of Traffic Control Services to produce draft preliminary traffic control
plans for the project. Traffic Control Services will use WSDOT standard traffic control plans, as
appropriate, and develop supplemental traffic control plan sheets, as required. The objectives of
the draft preliminary traffic control plans are to determine: (1) detour routes for vehicles and
pedestrians; (2) temporary channelization including traffic cones and/or barrels, lane tapers; (3)
locations of construction signs (class A and/or B), portable changeable message signs and
sequential arrow signs; (4) need for flaggers, spotters and/or Uniformed Police Officers (UPOs),
(5) any other temporary traffic control elements not specifically listed herein, that may be
required for the following scenarios:
full closure of Bronson Way Bridge;
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lane closures over Bronson Way Bridge;
optional lane closure on Mill Ave S (northbound lane, between S 2nd Street and Bronson Way
S) for a staging area;
optional lane closure on Bronson Way N (outside, northbound lane, between bridge and N 1st
Street) for a staging area.
The optional lane closures are for potential staging areas, which if used by the Contractor, would
be for the duration of construction. However, the lane closures over the bridge and optional lane
closures for staging areas must minimize any required modification(s) to the signal at the
intersection of Bronson Ave N / Park Ave N / N 1st Street to accommodate shifts in traffic lanes.
The draft preliminary traffic control plans are anticipated to be included in the 60% submittal
(Task 10) submitted to the CITY by CONSULTANT.
KPG will review the draft preliminary traffic control plans and provide comments to Traffic Control
Services. Traffic Control Services will incorporate revisions, resulting from review comments from
CITY, CONSULTANT and/or KPG, into the draft final traffic control plans. The draft final traffic
control plans are anticipated to be included in the 90% submittal (Task 11) submitted to the CITY
by CONSULTANT.
Traffic control plan sheets will utilize the sheet border, sheet titles and sheet numbering provided
by the CONSULTANT and/or CITY.
KPG will oversee the traffic control plan production of Traffic Control Services and conduct plan
review of the draft final traffic control plans (estimate 2 rounds of review).
S3.9 – Review Temp Traffic Control Bid Items in Schedule of Prices and Special Provisions
Upon receipt from the CONSULTANT and/or CITY, KPG will review temporary traffic control bid
items listed in schedule of prices to determine if complete and estimated quantities, units of
measurement and unit prices are appropriate.
Upon receipt from the CONSULTANT and/or CITY, KPG will review temporary traffic control
section(s) of special provisions (e.g. section 1‐10).
KPG will provide review comments to CONSULTANT and/or CITY.
DELIVERABLES
The following deliverables and delivery times are included in Task S3.
Draft Synchro models – Delivered to the CITY within ten (10) weeks after Notice to Proceed date.
Final Synchro models – Delivered to the CITY within two (2) weeks after receiving review
comments from CITY and/or CONSULTANT.
Draft Preliminary Technical Memorandum in Adobe pdf format – Delivered to the CITY within ten
(10) weeks after Notice to Proceed date. As per WAC 196‐23‐020, official preliminary reports
submitted to the CITY for review must be stamped, but need not be signed or dated by the licensee.
Draft Final Technical Memorandum in Adobe pdf format – Delivered to the CITY within two (2)
weeks after receiving review comments from CITY and/or CONSULTANT. As per WAC 196‐23‐020,
official draft final reports submitted to the CITY for review must be stamped, but need not be
signed or dated by the licensee.
Draft Preliminary Traffic Control Plans in Adobe pdf format – Delivered to the CITY within ten
(10) weeks after Notice to Proceed date. As per WAC 196‐23‐020, official preliminary plans
submitted to the CITY for review must be stamped, but need not be signed or dated by the licensee.
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Draft Final Traffic Control Plans in Adobe pdf format – Delivered to the CITY within two (2) weeks
after receiving review comments from CITY and/or CONSULTANT. As per WAC 196‐23‐020, official
draft final plans submitted to the CITY for review must be stamped, but need not be signed or
dated by the licensee.
Review comments on Temporary Traffic Control Bid Items in Schedule of Prices – Delivered to
the CONSULTANT and/or CITY within one (1) week after receiving Schedule of Prices.
Review comments on Temporary Traffic Control Bid Items in Special Provisions – Delivered to the
CONSULTANT and/or CITY within one (1) week after receiving Special Provisions.
ADDITIONAL SERVICES
The CITY will require additional services of the CONSULTANT for future design phases of this project.
Section B summarizes the future design phases and describes the work anticipated for each.
The scope of work for additional services will be determined based on anticipated or unanticipated project
needs or other considerations at the sole discretion of the CITY. This work may include items identified in
the current task authorizations as well other items, which may include, but are not necessarily limited to
the following:
Additional Surveying Services
Additional Engineering Design Services
Right‐of‐Way Services
Engineering Support During Construction Services
Other services not specifically referenced this scope of work.
These services will be authorized under future supplemental agreements to this contract. At the time
these services are required, the CONSULTANT shall provide a detailed scope of work and an estimate of
costs. The CONSULTANT shall not proceed with the work until the CITY has authorized the work and issued
a notice to proceed.
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE ‐ SEISMIC RETROFIT AND PAINTING
PRIME CONSULTANT: SARGENT ENGINEERS, INC.
ORIGINAL CONTRACT + AMENDMENT NO. 1 (PREVIOUSLY EXECUTED)
Total Expend Funds to Task Budget
Task Task Description Budget To Date Difference Amend No. 2 Remaining
1 Project Management for Design Phase 1 $10,103.00 $4,606.59 $5,496.41 $3,296.48 $2,199.93
2 Structural and Seismic Evaluation $24,957.00 $27,147.94 ‐$2,190.94 $0.00 ‐$2,190.94
3 Evaluate Replace Deck Wearing Course $5,139.00 $3,251.73 $1,887.27 $1,887.27 $0.00
4 Evaluate Replace Water Main on Bridge $4,897.00 $2,980.75 $1,916.25 $1,916.25 $0.00
S1 Survey and Basemapping (1 Alliance) $39,746.00 $39,338.02 $407.98 $0.00 $407.98
S2 Hydraulic Study (WSE) $15,042.00 $11,552.01 $3,489.99 $0.00 $3,489.99
SUBTOTAL $99,884.00 $88,877.04 $11,006.96 $7,100.00 $3,906.96
5 Project Management for Design Phase 2 $8,583.00 $4,232.09 $4,350.91 $4,346.09 $4.82
6 30% Design ‐ Seismic Retrofit and Painting $57,412.00 $44,140.82 $13,271.18 $13,271.18 $0.00
7 30% Design ‐ Deck Wearing Course Replace $10,222.00 $4,285.96 $5,936.04 $5,936.04 $0.00
8 30% Design ‐ Bridge Water Main Replace $14,773.00 $4,206.31 $10,566.69 $10,566.69 $0.00
SUBTOTAL $90,990.00 $56,865.18 $34,124.82 $34,120.00 $4.82
TOTAL $190,874.00 $145,742.22 $45,131.78 $41,220.00 $3,911.78
AMENDMENT NO. 2 (NEW)
Funds from New funds
Task Task Description Budget old Tasks required Check
9 Project Management for Design Phase 3 $14,160.00 $0.00 $14,160.00 $14,160.00
10 Final Design ‐ 60% Submittal $38,760.00 $0.00 $38,760.00 $38,760.00
11 Final Design ‐ 90% Submittal $35,890.00 $0.00 $35,890.00 $35,890.00
S3 Traffic Analysis and Traffic Control Plans $52,400.00 $41,220.00 $11,180.00 $52,400.00
TOTAL $141,210.00 $41,220.00 $99,990.00 $141,210.00
Total Authorized Contract Amount prior to Amendment No. 2 = $190,874.00
Total new funds required for Amendment No. 2 = $99,990.00
Total Contract Amount including Amendment No. 2 = $290,864.00
EXHIBIT D‐2
REALLOCATE UNUSED BUDGET FROM COMPLETED TASKS TO AMENDMENT NO. 2 TASKS
Original Contract
Amendment No. 1
SUMMARY OF TASK BUDGETS
Page 1 of 5
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE ‐ SEISMIC RETROFIT AND PAINTING
PRIME CONSULTANT: SARGENT ENGINEERS, INC.
DIRECT (RAW) LABOR (DL):
Classification DL HOURS TOTAL
Principal $54.00 x 156 = $8,424
Senior Project Engineer $44.00 x 464 = $20,416
Project Engineer $40.00 x 0 = $0
Design Engineer $35.00 x 0 = $0
$0.00 x 0 = $0
DL Subtotal = 620 $28,840
INDIRECT COST RATE (ICR)
DL x ICR of 177.33% x $28,840 =$51,142
FEE (PROFIT)
DL x FEE 30.00% x $28,840 =$8,652
DL + ICR + FEE =$88,634
DIRECT NON‐SALARY COSTS (DNSC)
Mileage 300 x $0.560 = $168
SUBTOTAL =$168
TOTAL FOR PRIME = $88,802
TOTAL FOR PRIME (ROUNDED)=$88,810
SUBCONSULANTS
Traffic = $52,391
TOTAL FOR SUBCONSULTANTS = $52,391
TOTAL FOR SUBCONSULTANTS (ROUNDED)=$52,400
TOTAL =$141,210
EXHIBIT D‐2
PRIME CONSULTANT COST COMPUTATIONS SUMMARY
NEGOTIATED HOURLY RATE
Page 2 of 5
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE ‐ SEISMIC RETROFIT AND PAINTING
PRIME CONSULTANT: SARGENT ENGINEERS, INC.
Principal Sr. Proj. Project Design
Engineer Engineer Engineer
$54.00 $44.00 $40.00 $35.00
TASK 9 ‐ PROJECT MANAGEMENT FOR DESIGN PHASE NO. 3A
9.1 Administration, Coordination and Supervision 16 0000$864
9.2 Invoicing 160000$864
9.3 Project Meetings and Site Visits 16 16 0 0 0 $1,568
9.4 Environmental Coordination 16 0000$864
9.5 Project Schedule Update 44000$392
Total 68 20 0 0 0 $4,552
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 177.33%ICR = $8,072
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $1,366
Direct Non‐Salary Cost (DNSC) Mileage = 300 Rate = $0.560 DNSC = $168
Task 9 Total = $14,158
Task 9 Total (Rounded) = $14,160
TASK 10 ‐ FINAL DESIGN ‐ 60% SUBMITTAL
10.1 60% Plans
60% Plan Sheets by SEI (Est. 18) 8 144 0 0 0 $6,768
Review 60% Plan Sheets by KPG (Est. 6) 6 24 0 0 0 $1,380
10.2 60% List of Bid Items 4 16 0 0 0 $920
10.3 60% Quantity Estimate 4 24 0 0 0 $1,272
10.4 60% Engineer's Opinion of Probable Costs 8 24 0 0 0 $1,488
10.5 60% QA/QC 88000$784
Total 38 240 0 0 0 $12,612
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 177.33%ICR = $22,365
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $3,784
Direct Non‐Salary Cost (DNSC) Mileage = 0 Rate = $0.560 DNSC = $0
Task 10 Total = $38,760
Task 10 Total (Rounded) = $38,760
TASK 11 ‐ FINAL DESIGN ‐ 90% SUBMITTAL
11.1 90% Plans
90% Plan Sheets by SEI (Est. 18) 8 80 0 0 0 $3,952
Review 90% Plan Sheets by KPG (Est. 6) 6 12 0 0 0 $852
11.2 Draft Schedule of Prices 4 24 0 0 0 $1,272
11.3 Draft Special Provisions 16 48 0 0 0 $2,976
11.4 Draft List of WSDOT Plans 08000$352
11.5 Draft Final Engineer's Opinion of Probable Costs 8 24 0 0 0 $1,488
11.6 90% QA/QC 88000$784
Total 50 204 0 0 0 $11,676
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 177.33%ICR = $20,705
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $3,503
Direct Non‐Salary Cost (DNSC) Mileage = 0 Rate = $0.560 DNSC = $0
Task 11 Total = $35,884
Task 11 Total (Rounded) = $35,890
Total Hours = 156 464 0 0 0
Total Mileage = 300
Total DL = $28,840
Total ICR = $51,142
Total FEE = $8,652
Total DNSC = $168
TOTAL = $88,802
TOTAL (ROUNDED) = $88,810
Direct Labor (DL)
EXHIBIT D‐2
PRIME CONSULTANT ‐ HOUR AND FEE SUMMARY
Task Description Total
Page 3 of 5
EXHIBIT D-2
Sargent Engineers, Inc.
320 Ronlee Lane NW
Olympia, WA 98502
Actuals Not to Exceed Table
Job Classifications Direct Labor Overhead Fixed Fee
All Inclusive
Hourly
Rate 177.33% 30.00% Billing Rate
NTE NTE NTE NTE
Principal $66.00 $117.04 $19.80 $202.84
Senior Engineer $60.50 $107.28 $18.15 $185.93
Senior Project Engineer $60.50 $107.28 $18.15 $185.93
Project Engineer $52.50 $93.10 $15.75 $161.35
Design Engineer $44.50 $78.91 $13.35 $136.76
Engineering Technician $36.50 $64.73 $10.95 $112.18
Engineering Intern $29.50 $52.31 $8.85 $90.66
Drafter II $35.50 $62.95 $10.65 $109.10
Business Manager $50.00 $88.67 $15.00 $153.67
Business Associate $35.00 $62.07 $10.50 $107.57
Clerical $29.00 $51.43 $8.70 $89.13
City of Renton
Page 4 of 5
June 8, 2021
Sargent Engineers, Inc.
320 Ronlee Lane NW
Olympia, WA 98502
Subject: Acceptance FYE 2020 ICR CPA Report
Dear Molly Cichosz:
We have accepted your firms FYE 2020 Indirect Cost Rate (ICR) of 177.33% of direct
labor Shannon & Associates, LLP.
This rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary
by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov .
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
Exhibit D-2
Page 5 of 5
CONTRACT: CAG‐20‐002
PROJECT: BRONSON WAY BRIDGE ‐ SEISMIC RETROFIT AND PAINTING
SUBCONSULTANT: KPG, P.S.
Project Senior Proj Design Senior Tran Tran Office
Manager Engineer Engineer Planner Planner Admin
$56.00 $60.00 $42.50 $56.00 $36.54 $32.24
TASK S3 ‐ TRAFFIC ANALYSIS AND TRAFFIC CONTROL PLANS
S3.1 Administration, Coordination and Supervision 800000$448
S3.2 Invoicing 400004$353
S3.3 Project Meetings (up to 5 meetings) 12 00000$672
S3.4 Review Construction Phasing 4 0 0 10 0 0 $784
S3.5 Traffic Model Refinement 8 0 0 14 28 0 $2,255
S3.6 Traffic Analysis 14 0 0 24 18 0 $2,786
S3.7 Technical Memorandum 8 0 0 16 18 4 $2,131
S3.8 Traffic Control Plans 8 8 40 0 16 0 $3,213
S3.9 Review Temp Traffic Control Bid Items 0 8 20 0 0 0 $1,330
Total 66 16 60 64 80 8 $13,971
Indirect Cost Rate (ICR) ICR = DL x ICR% ICR% = 167.61%ICR = $23,417
Fee (Profit) FEE = DL x FEE% FEE% = 30.00%FEE = $4,191
Direct Non‐Salary Cost (DNSC) Mileage = 200 Rate = $0.56 DNSC = $112
Traffic Counts (7 day, 24 hr tube count, 1 location) = $800 ($800 per location)DNSC = $800
Turning Movement Counts (peak 2 hr, 13 locations, AM & PM weekday peak) = $3,900 ($150 per location)DNSC = $3,900
Traffic Control Plans (Est. 6 sheets) = $6,000 DNSC = $6,000
Task S3 Total = $52,391
Task S3 Total (Rounded) = $52,400
Total Hours = 66 16 60 64 80 8
Total Mileage = 200
Total DL = $13,971
Total ICR = $23,417
Total FEE = $4,191
Total DNSC = $10,812
TOTAL = $52,391
TOTAL (ROUNDED) = $52,400
EXHIBIT E3‐2
SUBCONSULTANT ‐ HOUR AND FEE SUMMARY
Task Description
Direct Labor (DL)
Total
Page 1 of 3
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EXHIBIT E3-2
Page 2 of 3
July 20, 2021
KPG, P.S.
3131 Elliott Avenue, Suite 400
Seattle, WA 98121
Subject: Acceptance FYE 2020 ICR Risk Assessment Review
Dear Susan Rowe:
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2020 ICR of 167.61%. This rate will be applicable to Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary
by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
EXHIBIT E3-2
Page 3 of 3