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HomeMy WebLinkAboutFinal Agenda Packet AGENDA City Council Regular Meeting 7:00 PM - Monday, March 6, 2017 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Larry Warren Day - March 6, 2017 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENTS  Speakers must sign-up prior to the Council meeting.  Each speaker is allowed five minutes.  When recognized, please state your name & city of residence for the record. NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of February 27, 2017. Council Concur b) AB - 1856 Community Services Department recommends waiving greens fees at the Maplewood Golf Course for the Senior Pro-Am Tournament participants in the estimated amount of $2,980. Refer to Finance Committee c) AB - 1865 Community Services Department recommends approval of an agreement with Schreiber Starling Whitehead Architects, in the amount of $746,486, for design services for Fire Station #15. Refer to Finance Committee d) AB - 1866 Executive Department recommends adopting the 2018-2023 City of Renton Business Plan. (See item 8.a for Resolution) Council Concur e) AB - 1862 Utility Systems Division submits CAG-15-118, Central Renton Interceptor Reline & Upsize project; contractor Road Construction Northwest, Inc., and requests acceptance of the project, and release of retainage in the amount of $25,332.32 after 60 days, subject to receipt of all required authorizations. Council Concur f) AB - 1863 Utility Systems Division recommends approval of an agreement with RH2 Engineering, Inc., in the amount of $176,379, for the Lift Station and Force Main Rehabilitation Group 1 Facilities - Predesign project. Refer to Utilities Committee g) AB - 1864 Utility Systems Division recommends approval of an agreement with RH2 Engineering, Inc., in the amount of $134,880, for design engineering services for the Falcon Ridge Lift Station Replacement and Force Main Improvements project. Refer to Utilities Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Committee of the Whole: Council Planning Workshop Follow-up; Revised 2017 Council Meeting Schedule; 2017 Regional Policy Agenda; Converting Specific Downtown Streets to a Two-Way Operation b) Transportation (Aviation) Committee: Northwest Seaplanes, Inc. - LAG-91-005, Addendum 11 - 16 8. LEGISLATION Resolution(s): a) Resolution No. 4306: 2018 - 2023 Business Plan (See item 6.d) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT Please visit our website to view the agenda for the preceding: Committee of the Whole Meeting 5:30 p.m. - 7th Floor Conferencing Center Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings D e n i s L a w M a y o r W f i e r e a s , L a w r e n c e J . ( L a r r y ) W a r r e n h a s a n n o u n c e d h i s i n t e n t i o n t o r e t i r e a s C i t y A t t o r n e y f o r t h e C i t y o f R e n t o n ; a n d ‘ W f i e r e a s , s i n c e 1 9 7 4 , L a r r y h a s r e p r e s e n t e d t h e C i t y i n c o u n t l e s s w a y s a s a p r o s e c u t o r , c i v i l l i t i g a t o r , l e g a l c o u n s e l o r , a n i n n o v a t o r , a d e a l m a k e r , a n d a s a c o n f i d a n t t o C i t y C o u n c i l m e m b e r s , t h e M a y o r , a n d f e l l o w s t a f f m e m b e r s ; a n d W ’ f i e r e a s , d u r i n g t h o s e 4 3 y e a r s o f s e r v i c e , 3 9 a n d a h a l f a s C i t y A t t o r n e y , L a r r y w i t n e s s e d a n d h a s b e e n p a r t o f m a n y s i g n i f i c a n t e v e n t s i n R e n t o n ’ s h i s t o r y ; a n d ‘ W f i e r e a s , a s l e a d c o u n s e l f o r t h e C i t y , i n 1 9 2 4 L a r r y r e p r e s e n t e d R e n t o n b e f o r e t h e U n i t e d S t a t e s S u p r e m e C o u r t a n d s u c c e s s f u l l y a r g u e d t h e C i t y ’ s p o s i t i o n i n “ R e n t o n v P l a y t i m e T h e a t r e s , ” a l a n d m a r k d e c i s i o n p r o t e c t i n g t h e r i g h t o f l o c a l g o v e r n m e n t t o d e t e r m i n e i t s l a n d u s e a n d z o n i n g ; a n d W h e r e a s , i n 1 9 9 1 , L a r r y s u c c e s s f u l l y n e g o t i a t e d t h e d o n a t i o n o f o v e r 1 0 0 a c r e s o f l a n d i n t h e v a l l e y f r o m P u g e t W e s t e r n , a n d c r e a t e d t h e f i r s t “ W e t l a n d M i t i g a t i o n B a n k ” i n t h e S t a t e , w h i c h h a s h e l p e d a n u m b e r o f l a t e r d e v e l o p m e n t s i n t h e v a l l e y m e e t t h e i r e n v i r o n m e n t a l o b l i g a t i o n s , w h i l e p r o v i d i n g R e n t o n w i t h a n e x p a n d i n g t a x b a s e ; a n d W ’ h z e r e a s , L a r r y h a s b e e n i n s t r u m e n t a l i n a c q u i r i n g a n u m b e r o f p r o p e r t y p a r c e l s t h r o u g h o u t t h e c i t y , t y i n g t o g e t h e r t r a i l s a n d o p e n s p a c e c o r r i d o r s s u c h a s M a y C r e e k , t h e N A R C O p r o p e r t y a l o n g t h e C e d a r R i v e r , t h e C l e v e l a n d p r o p e r t y , a n d m a n y o t h e r s ; a n d W ’ f i e r e a s , L a r r y s u c c e s s f u l l y d e f e n d e d R e n t o n ’ s i n t e r e s t s i n e n s u r i n g t h a t t h e e x p a n s i o n o f r e g i o n a l w a s t e w a t e r t r e a t m e n t w a s n o t a d d e d t o t h e e x i s t i n g R e n t o n s i t e , a n d w a s a m a j o r r e a s o n t h e B r i g h t w a t e r T r e a t m e n t P l a n t — w h i c h s e r v e s S n o h o m i s h C o u n t y r e s i d e n t s — w a s l o c a t e d i n W o o d i n v i l l e , a n d n o t l o c a t e d i n R e n t o n ; a n d W f i e r e a s , L a r r y h a s a s s i s t e d i n m a n y o t h e r l a n d u s e a c t i o n s , i n c l u d i n g t h e a c q u i s i t i o n o f o u r c u r r e n t C i t y H a l l b u i l d i n g , t h e c r e a t i o n o f T h e L a n d i n g , t h e r e d e v e l o p m e n t o f S o u t h p o r t , t h e D o w n t o w n , a n d t h e H i g h l a n d s ; a n d ‘ 1 4 f i e r e a s , h e t r a c e s s o m e o f h i s t o u g h n e s s a n d h i s c o m p e t i t i v e n a t u r e t o h i s W h i t e C e n t e r u p b r i n g i n g ; a n d P r o c t a m a t i o n R e n t o n C i t y H a l l , 7 t h F l o o r 1 0 5 5 S o u t h G r a d y W a y , R e n t o n , W A 9 8 0 5 7 . r e n t o n w a . g o v A G E N D A I T E M # 3 . a ) W ñ e r e a s , t h a t c o m p e t i t i v e n e s s h a s s h o w n m a n y t i m e s a s h e h a s n e v e r s h i e d a w a y f r o m a c h a l l e n g e , a n d h a s a l w a y s l o o k e d f o r a w a y t o “ g e t t o y e s ” i n n e g o t i a t i n g t o u g h a n d c o m p l e x a g r e e m e n t s t h a t h a v e h e l p e d t h e C i t y t o a c h i e v e i t s g o a l s ; a n d c f r j % i e r e a s , i n 2 0 1 3 i n r e c o g n i t i o n o f h i s s i g n i f i c a n t a c h i e v e m e n t s a s R e n t o n ’ s C i t y A t t o r n e y , L a r r y w a s a w a r d e d t h e E r n e s t C a m p b e l l A w a r d f o r E x c e l l e n c e i n t h e p r a c t i c e o f m u n i c i p a l l a w , w h i c h i s t h e h i g h e s t d i s t i n c t i o n c o n f e r r e d b y t h e W a s h i n g t o n S t a t e A s s o c i a t i o n o f M u n i c i p a l A t t o r n e y s , a n d L a r r y h a s a l s o b e e n r e c o g n i z e d b y h i s p e e r s a s a W a s h i n g t o n S t a t e “ S u p e r L a w y e r ” t h r e e t i m e s d u r i n g h i s t e n u r e w i t h t h e C i t y ; a n d ‘ 1 4 ” f i e r e a s , t h r o u g h o u t h i s c a r e e r w i t h t h e C i t y , L a r r y h a s d e m o n s t r a t e d t h e h i g h e s t e t h i c s a n d m o r a l j u d g m e n t , a n d h e h a s h e l p e d m e n t o r m a n y o f h i s p e e r s b o t h w i t h i n a n d o u t s i d e o f h i s d e p a r t m e n t ; a n d W ñ e r e a s , w e w i l l m i s s h i s r a p i e r w i t a n d e x c e l l e n t s e n s e o f h u m o r , h i s “ w a r s t o r i e s ” f r o m h i s W h i t e C e n t e r d a y s , h i s r e g a l i n g u s w i t h t a l e s o f h i s h e r o i c s i n p a s t r a c q u e t b a l l a n d b a s k e t b a l l g a m e s , a n d h i s a n a l y s i s o f e v e r y W a s h i n g t o n S t a t e H u s k y a t h l e t i c t e a m t h a t h a s e v e r s t e p p e d o n t o t h e f i e l d o r o n t o a c o u r t ; a n d W f i e r e a s , w e w i l l a l s o m i s s h i s f r i e n d s h i p , h i s h u m o r , h i s c o l l a b o r a t i o n , h i s s e n s e o f t e a m w o r k , h i s w i s d o m , a n d h i s i n s i g h t ; a n d ‘ T / f r ’ f i e r e a s , L a r r y l e a v e s R e n t o n a b e t t e r p l a c e a s a r e s u l t o f h i s e f f o r t s ; W o w , t f i e r e f o r e , I , D e n i s L a w , M a y o r o f t h e C i t y o f R e n t o n , d o h e r e b y p r o c l a i m M a r c h 6 , 2 0 1 7 , t o b e L a n y W a r r e n D a y i n t h e C i t y o f R e n t o n , a n d I e n c o u r a g e a l l r e s i d e n t s o f R e n t o n t o c o n g r a t u l a t e L a r r y o n a w o n d e r f u l a n d s u c c e s s f u l c a r e e r w i t h t h e C i t y . I n w i t n e s s w f i e r e o f I h a v e h e r e u n t o s e t m y h a n d a n d c a u s e d t h e s e a l o f t h e C i t y o f R e n t o n t o b e a f f i x e d t h i s 6 t h d a y o f M a r c h , 2 0 1 7 . D e n i s a w 7 M - a y o r C i t y o f R e n t o n , W a s h i n g t o n 1 0 5 5 S o u t h G r a d y W a y , R e n t o n , W A 9 8 0 5 7 r e n t o n w a . g o v A G E N D A I T E M # 3 . a ) February 27, 2017 REGULAR COUNCIL MEETING MINUTES  MINUTES  City Council Regular Meeting  7:00 PM ‐ Monday, February 27, 2017  Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way    CALL TO ORDER AND PLEDGE OF ALLEGIANCE     Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the  Pledge of Allegiance.    ROLL CALL    Councilmembers Present:  Armondo Pavone, Council President  Ed Prince  Randy Corman  Ryan McIrvin  Ruth Pérez  Don Persson  Carol Ann Witschi  Councilmembers Absent:                       ADMINISTRATIVE STAFF PRESENT     Denis Law, Mayor  Jay Covington, Chief Administrative Officer  Shane Moloney, Senior Assistant City Attorney   Jason Seth, City Clerk  Gregg Zimmerman, Public Works Administrator  Jan Hawn, Administrative Services Administrator  Preeti Shridhar, Deputy Public Affairs Administrator  Cliff Long, Economic Development Director  Angie Mathias, Long Range Planning Manager  Commander Dave Leibman, Police Department      ADMINISTRATIVE REPORT ‐ ADDED PROCLAMATION    MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL SUSPEND THE RULES AND ADVANCE  THE ADMINISTRATIVE REPORT AHEAD OF THE PUBLIC HEARING. CARRIED.    AGENDA ITEM #6. a) February 27, 2017 REGULAR COUNCIL MEETING MINUTES  RENTON TO BE AN INCLUSIVE CITY: A proclamation by Mayor Law was read declaring Renton  to be an Inclusive City on February 27, 2017, and he invited the community to come together  to support the shared values of inclusion, equity, and diversity. Dr. Linda Smith and Ted  Rodriguez accepted the proclamation with appreciation.    MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL CONCUR IN THE  PROCLAMATION. CARRIED.    PUBLIC HEARING    Tim D Annexation and Proposed Zoning ‐ A‐16‐002:  This being the date set and proper  notice having been posted and published in accordance with local and State Laws, Mayor Law  opened the public hearing to consider the Tim D Annexation and Proposed Zoning, 2.7 acres  located in the vicinity of SE 100th St near 124th Ave SE to the east; and near NE 26th Ct. to  the north.    Long Range Planning Manager Angie Mathias reported that the petitioner had submitted the  60% Direct Petition to Annex and that it had been certified by King County. She explained that  the purpose of tonight's public hearing was to allow Council the opportunity to accept, reject,  or geographically modify the proposed annexation, and to hold the first of two required  public hearings regarding the proposed zoning for the annexation area.     Ms. Mathias described where the property is located, and reported that there are steep  slopes on the property, no wetlands or other environmental concerns in proximity to the  annexation area with the exception of Honey Creek approximately 700 feet to its southwest,  and indicated that public services for the area would not change. She also reported that the  current King County zoning is Urban Residential Low, R‐1. She reported that Renton zoning is  Residential Low Density, which allows for either Resource Conservation, R‐1, or R‐4 zoning,  and noted that staff is recommending R‐4 zoning for the site.     Concluding, Ms. Mathias reviewed the fiscal impact of the annexation, reported that the  annexation meets the requirements of City annexation policies and Boundary Review Board  objectives, and recommended that Council accept the 60% Direct Petition to Annex and  authorize the administration to forward the annexation packet to the Boundary Review  Board.     Public comment was invited:     Marian Lee, King County, expressed concerns about the stability of Mr. Ding's driveway. She  also asked questions related to future development that may occur at the site. Mayor Law  emphasized that the purpose of the public hearing is to consider the annexation petition. He  added that Ms. Lee could sign up to receive future notifications regarding the site.    Tim Ding, King County, petitioner, remarked that he currently has to haul his garbage cans  down a 500 foot steep driveway and if annexed he could bring his cans to the Monroe Ave SE  side of his property which is flat. He also noted that he will save on property taxes if annexed  to the city.   AGENDA ITEM #6. a) February 27, 2017 REGULAR COUNCIL MEETING MINUTES  Rubin Bonilla, Des Moines, asserted that he had not been notified of the annexation petition  even though he owns property abutting the site. He also expressed concern that future  development of the Ding property may negatively impact his ability to develop his own  property. He added that he had not been asked to include his parcel to the annexation  petition.     Roger Greene, King County, submitted a letter from residents of the Western Hills  neighborhood that is located adjacent to the proposed annexation site. He indicated that  residents share many concerns about future development at the site.     Bonnie Beaman, King County, stated that she too has concerns about any future development  on the site because of the steep slopes. She also cautioned that removing too many trees may  trigger landslides in the area.     MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL CLOSE THE PUBLIC  HEARING. CARRIED.    MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ACCEPT THE 60% DIRECT  PETITION TO ANNEX AND AUTHORIZE THE ADMINISTRATION TO FORWARD THE  TIM D ANNEXATION NOTICE OF INTENT PACKET TO THE BOUNDARY REVIEW  BOARD. CARRIED.    PUBLIC MEETING    North Agape Annexation ‐ A‐16‐003:  This being the date set and proper notice having been  posted and published in accordance with local and State Laws, Mayor Law opened the public  meeting to consider the North Agape 10% Notice of Intent to Annex petition, approximately  13.9 acres located in the vicinity of NE 1st Pl, Yakima Ave NE, and 158th Ave SE to the east;  and 156th Ave SE to the west.      Long Range Planning Manager Angie Mathias reported that state law requires a public  meeting be held with the initiator in order for Council to accept, reject, or geographically  modify the proposed annexation. She described where the annexation site is located, its  topography, its environmental conditions, and indicated that public services such as fire  protection, utilities, and school district would not change. Ms. Mathias also reported that  current King County zoning is Urban Residential Medium, R‐4. She noted that his area was  pre‐zoned in 2007 by the City as R‐4, and that zoning designation will become effective upon  annexation.    Concluding, Ms. Mathias reviewed the fiscal impact of the annexation, reported that the  annexation meets the requirements of City annexation policies and Boundary Review Board  objectives, and recommended that Council amend the boundary to extend east to include  158th Ave SE, and authorize circulation of a 60% Direct Petition to Annex specifying that  property owners accept the City's zoning and assume their proportional share of the City's  existing bonded indebtedness.     There was no public comment.   AGENDA ITEM #6. a) February 27, 2017 REGULAR COUNCIL MEETING MINUTES   MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CLOSE THE PUBLIC  MEETING. CARRIED.    MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL ACCEPT THE NORTH AGAPE  10% NOTICE OF INTENT TO ANNEX PETITION, AMEND THE BOUNDARY TO THE  EAST TO INCLUDE 158th AVE SE, AND AUTHORIZE CIRCULATION OF THE 60%  DIRECT PETITION TO ANNEX SPECIFYING THAT PROPERTY OWNERS ACCEPT THE  CITY'S ZONING AND ASSUME THEIR PROPORTIONAL SHARE OF THE CITY'S  EXISTING BONDED INDEBTEDNESS. CARRIED.    ADMINISTRATIVE REPORT ‐ CONTINUED    Chief Administrative Officer Jay Covington reviewed a written administrative report  summarizing the City’s recent progress towards goals and work programs adopted as part of  its business plan for 2016 and beyond. Items noted were:      Inclement Weather Response Reminder:  The Public Works Department would like to  remind residents to help us prevent local residential street flooding by monitoring  catch basins near your home and keeping them clear of leaves and other debris.   Street sweepers are dispatched daily to clean up debris along major arterials.  Also,  snow is not far away.  Please remember that during snow and ice events, the  department sanders and snow plows are dispatched to keep major arterials drivable.   Visit our website at http://rentonwa.gov/living/default.aspx?id=21258 to view our  snow route maps.  It is imperative that motorists do not park or abandon their  vehicles within any portion of the traffic lanes.  Abandoned vehicles impair snow and  ice removal and impact response of emergency vehicles.   The Burlington Northern‐Santa Fe Railway Company is in the process of improving  their railroad crossings at key intersections this year.  The Company will replace the  aging rubber material that currently forms the crossing over the tracks with concrete  crossings like those that have been installed along Houser Way and the Main  Street/Houser Way/3rd Avenue intersection, and at the crossing at Bronson Way  North just west of Sunset Boulevard.  Two intersections were completed this past  weekend: 1) Oakesdale Avenue SE between SW 34th and SW 42nd Streets; and 2) the  crossing at North 3rd Street between Houser Way North/Factory Avenue North and  Sunset Boulevard North.  A third crossing is scheduled for the upgrade to concrete  approximately two months from now.   The record rainfall this month has caused some landslides in the Kennydale area and  in two places along SR‐169.  After the devastating Oso mudslide in Snohomish County,  the City conducted a comprehensive LIDAR (Light Detection and Ranging) analysis to  identify potential future slide risks in Renton.  Staff will present those findings, along  with information from these latest slides, at the Council’s Committee of the Whole  meeting on April 17th.   As the 2017 Washington State Legislature continues its work in Olympia, we continue  to monitor potential legislation that could impact Renton.  Our lobbyist, Doug Levy,  along with Preeti Shridhar, our Deputy Administrator for Public Affairs, will provide  the Council with a mid‐session update on March 13th.    AGENDA ITEM #6. a) February 27, 2017 REGULAR COUNCIL MEETING MINUTES   This past Wednesday, IKEA Renton opened its doors to a beautiful new 399,000  square foot store adjacent to its current store.  Work will now commence on tearing  down the old store and completing the parking and landscaping as part of the new  store layout.  We are proud that the opening of the new store was accompanied by its  new name: IKEA Renton!    Preventative street maintenance will continue to impact traffic and result in  occasional street closures.     AUDIENCE COMMENTS     Angel Swanson, Renton, expressed appreciation for Council adopting the Inclusive  City proclamation earlier in the evening. However, she remarked that declaring  Renton to be a sanctuary city would be more impactful to the immigrant community.  Ms. Swanson read a draft Sanctuary City proclamation, and noted that Council could  adopt something similar in the future. She also mentioned that a new group called  Renton Resist will be holding their first immigration rally on March 19, 2017 at the  Renton Pavilion. She invited City officials to attend the rally.     Chandra Lindquist, Renton, stated that recent political events have motivated her to  become more active in the community. She requested that Council declare Renton to  be a sanctuary city. She stated that she believes declaring Renton to be a sanctuary  city will make the community a safer place for undocumented residents.     Doug Jones, Renton, stated that he supports the draft Sanctuary City resolution that  Ms. Swanson had presented to Council. He urged Council to declare Renton to be a  sanctuary city.     Howard McOmber, Renton, invited City officials to attend the Renton Ecumenical  Association of Churches (REACH) annual fundraising gala occurring on March 18, 2017  at the Renton Pavilion. He also thanked City officials for opening cold weather  shelters during the recent periods of inclement weather.     Discussion ensued regarding the potential benefits and consequences of declaring Renton to  be a sanctuary city.    CONSENT AGENDA  Items listed on the Consent Agenda were adopted with one motion, following the listing.   a) Approval of Council Meeting minutes of February 13, 2017. Council Concur.   c) AB ‐ 1861 Mayor Law appointed Shane A. Moloney as City Attorney, effective April 1, 2017 at  Step D of the salary Grade m49. Council Concur.   d) AB ‐ 1853 Administrative Services Department recommended adopting a resolution to set the  threshold for state sales tax credit for 2017 at $6,022,000 related to the Benson Hill  annexation. Council Concur.   e) AB ‐ 1855 City Attorney Department requested authorization to hire a Senior Assistant City  Attorney at Step E of the salary Grade m42. Council Concur.   f) AB ‐ 1859 Community & Economic Development Department recommended approval to  develop a work program for 2017 and a revision to Strategy 8.3.1 of the City Center  Community Plan. Refer to Planning & Development Committee.   AGENDA ITEM #6. a) February 27, 2017 REGULAR COUNCIL MEETING MINUTES  g) AB ‐ 1860 Community & Economic Development Department recommended approval of the  recommended priorities for the Benson Hill Community Plan. Refer to Planning &  Development Committee.   h) AB ‐ 1854 Public Works Department requested authorization to purchase ten vehicles valued  at $288,335. The funds required to purchase the vehicles were included in the 2017/2018  Biennial Budget. Council Concur.    MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE CONSENT  AGENDA, MINUS ITEM 7.b. CARRIED.    SEPARATE CONSIDERATION ‐ ITEM 7.b.   b) AB ‐ 1858 Mayor Law appointed Rocale Timmons to the Community Plan Advisory Board‐City  Center with a term expiring March 1, 2020. Refer to Planning & Development Committee.     MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL APPROVE CONSENT  AGENDA ITEM 7.b. AS COUNCIL CONCUR. CARRIED.    UNFINISHED BUSINESS    Planning & Development Committee Chair Prince presented a report recommending  concurrence in the staff recommendation to approve the Renton Housing Authority request to  waive 100‐percent of eligible development and impact mitigation fees for the Sunset Court  Apartment development project. The proposed 50‐unit affordable rental housing development is  a component of the Sunset Terrace Redevelopment Master Site Plan and meets the criteria for a  fee waiver as provided in RMC 4‐1‐210C. The fee waiver will assist the RHA in providing new  affordable rental housing and support the City’s ongoing redevelopment efforts in the Sunset  Area.    MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.    Planning & Development Committee Chair Prince presented a report recommending  concurrence in the staff and Planning Commission recommendation to adopt the 2017 Title IV  Docket 12 Group A. The Planning and Development Committee further recommended that  ordinances for the following items be prepared and presented for first reading when they are  complete:   #D‐128: Pet Daycare   #D‐129: Renton Municipal Arts Commission   #D‐130: Light Intensity Commercial   #D‐131: Tree Retention and Land Clearing Regulations  #D‐132: Projections into Setbacks   #D‐133: Administrative Code Interpretations     MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.         AGENDA ITEM #6. a) February 27, 2017 REGULAR COUNCIL MEETING MINUTES   Finance Committee Chair Persson presented a report approving for payment on February 27,  2017 claims vouchers 354126‐354128, 354132‐354145, 354187‐354489, 5256‐5257, 5287‐5295,  10005 and no wire transfers and one payroll run with benefit withholding payments totaling  $2,930,479.50 and payroll vouchers including 602 direct deposits and 75 payroll vouchers  totaling $1,279,441.96.     MOVED BY PERSSON, SECONDED BY WITSCHI, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.    Utilities Committee Chair McIrvin presented a report recommending concurrence in the staff  recommendation to execute the agreement for Water and Wastewater Utilities 2017‐2018  General Services project with RH2 Engineering, Inc. in the amount of $227,322.    MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.    LEGISLATION   Resolution:   a) Resolution No. 4305: A resolution was read authorizing the City to impose a sales and use tax  as authorized by RCW 82.14.415 as a credit against State sales tax and use tax, relating to  annexations.     MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL ADOPT THE RESOLUTION  AS READ. CARRIED.    NEW BUSINESS   Please see the attached Council Committee Meeting Calendar    ADJOURNMENT    MOVED BY PRINCE, SECONDED BY WITSCHI, COUNCIL ADJOURN. CARRIED. TIME:  8:11 P.M.     Jason A. Seth, CMC, City Clerk  Jason Seth, Recorder  Monday, February 27, 2017  AGENDA ITEM #6. a) Council Committee Meeting Calendar February 27, 2017 March 6, 2017 Monday 4:30 PM Transportation Committee, Chair Pérez – Council Conference Room 1. Northwest Seaplanes, Inc. Addendum 11-16. 2. Sunset Lane Roadway Closures/Detours - Briefing 3. Emerging Issues in Transportation - Including Airport Control Tower Construction CANCELLED Community Services Committee, Chair Witschi 5:30 PM Committee of the Whole, Chair Pavone – Conferencing Center 1. 2016 Insurance Claims Review and Report 2. Neighborhood Program Update 3. Follow-up from Council Planning Workshop AGENDA ITEM #6. a) AB - 1856 City Council Regular Meeting - 06 Mar 2017 SUBJECT/TITLE: Golf Course Fee Waiver for Senior Pro-Am Tournament RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Doug Mills, Golf Course Manager EXT.: 6803 FISCAL IMPACT SUMMARY: • Host courses for these tournaments are asked to waive the green fees for all participants. The impact (lost revenue from green fees), to Maplewood for this event is estimated to be $2,980.00. • Additional revenue opportunities from participants will be realized from the use of the driving range, power and pull cart rentals, merchandise sales, and food and beverage sales in the River Rock Restaurant & Bar. SUMMARY OF ACTION: Background:  The Western Washington Chapter of the Pacific Northwest PGA runs two series of Pro -Am Golf Tournaments in Western Washington annually. In 2017 they will conduct forty -one (41) regular events, and fourteen (14) senior events at a variety of public and private courses in the area .  Teams, (typically one Professional and three amateurs), come from various courses throughout Western Washington to participate in these tournaments.  For the first time in recent years, Maplewood has been selected to host a Senior Tournament. The event is scheduled to take place Monday, June 12, 2017, between 9:00am – 12:00pm, with a field of (100) players.  These tournaments are well attended (in most cases with full fields), and provide an opportunity to showcase the superb condition of our golf course, our driving range, the merchandise in our fully stocked Pro-Shop, and the food and beverage selections available in the River Rock Restaurant and Bar.  This event provides a significant opportunity to introduce the Maplewood Golf Course to a number of participants that will be visiting the facility for the first time as well as the new marketing/advertising visibility as a result of being on the 2017 schedule. EXHIBITS: N/A STAFF RECOMMENDATION: Approve waiving fees in the estimated amount of $2,980 for the Senior Pro-Am participants. Hosting this event increases the exposure of the Maplewood Golf Course that will help to drive additional revenue from new patrons. AGENDA ITEM #6. b) AB - 1865 City Council Regular Meeting - 06 Mar 2017 SUBJECT/TITLE: Fire Station #15 Architect Proposal RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Robert Ebert, Project Coordinator EXT.: 6602 FISCAL IMPACT SUMMARY: Funding for the architectural services is included in the 2017 Fire Station #15 Construction and Apparatus Capital Investment Program - General Government Budget plan for the amount of $5,500,000.00. These services include a proposed cost of Architectural and Engineering Basic Services and Additional Services, as identified in Exhibit A, in the amount of $763,486.00. SUMMARY OF ACTION: The City purchased property on 30th Street near I-405 a number of years ago in anticipation of the need for an additional fire station to service the northwest side of the City. Since then, there has been a significant amount of development in the area, with more on the way. Fire Station #15 would be a "satellite station" size, namely 2 drive-through bays and a total overall size of 7,500 square feet. The architectural firm, Schreiber Starling Whitehead Architects, was selected through the Request For Qualifications(RFQ) process, whereby 10 firms were interviewed, scored by an interviewed committee, and was selected by the committee for best meeting all the requirements. EXHIBITS: A. PROPOSAL STAFF RECOMMENDATION: Approval to award the contract to Schreiber Starling Whitehead Architects for $763,486.00, for Fire Station#15 architectural design services. AGENDA ITEM #6. c) AGREEMENT FOR ARCHITECTURAL SERVICES, FIRE STATION #15 CAG-__-___ THIS AGREEMENT, dated ______________________, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Schreiber Starling Whitehead Architects (“Consultant”), a Washington State Professional Services Corporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide Architectural Design Services for the Renton Regional Fire Authority’s Fire Station #15 to be constructed at 1404 North 30th Street, Renton, WA, as further specified in in Consultant’s proposal attached as Exhibit A, Conditions of the Agreement attached as Exhibit B, and Compensation Breakdown attached as Exhibit C, which are attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit C or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later than December 31, 2018. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $763,486.00, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A, Exhibit B and Exhibit C. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. AGENDA ITEM #6. c) Page 2 of 11 B. Method of Payment. No more frequently than monthly and no less frequently than quarterly, the Consultant shall submit a voucher or invoice in a form specified by the City. Where work is billed per hour or based upon costs rather than based upon a fixed sum, the submittal shall include, as applicable, a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. Submittals for performance of Work that is to be compensated based upon fixed amounts shall include sufficient information for the City to determine the percentage of Work that has been completed. Payments for such work shall be in proportion to the progress of the Work plus allowable costs and expenses as noted in Exhibit B. Final payment for each phase of work shall be due and payable upon completion and written approval by the City of that phase of work. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. The City shall make no deduction from Consultant’s compensation on account of penalties, liquated damages or other sums withheld from contractor(s) through no fault of the Consultant. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, and upon final payment of amounts due through such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. AGENDA ITEM #6. c) Page 3 of 11 B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination and/or for the percentage of fixed sum work completed, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. C. This Agreement may be terminated by Consultant if after reasonable written notice and an opportunity to cure, City should fail substantially to perform in accordance with the terms of this Agreement through no fault of Consultant. Any notice of termination shall give no less than 10 days’ notice and opportunity for City to cure. In the event termination by the Consultant, Consultant shall be entitled to receive compensation for completed Work, less previous payments, and shall provide the City with all finished and unfinished work product prepared and paid for pursuant to this Agreement. 6. Warranties And Right To Use Work Product: The standard of care for all design professional services performed by Consultant and its sub-Consultants pursuant to this Agreement shall be in compliance with applicable laws and specified City standards/design criteria using the care and skill ordinarily used by under similar conditions for projects of a size, scope and complexity similar to the project contemplated in the Work. Consultant represents and agrees all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act AGENDA ITEM #6. c) Page 4 of 11 (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for reproduction at the City’s expense. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant AGENDA ITEM #6. c) Page 5 of 11 retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to indemnify, and hold harmless the City, its, attorneys, elected officials, employees, officers, representatives, and volunteers from claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, injuries, damages, liabilities, taxes, losses, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective licensees, or representatives, to the extent caused by Consultant’s breach of this agreement or the negligent acts, errors or omissions of the Consultant in performance of this Agreement, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification and only to the extent required to protect City against claims brought by one or more of Consultant’s employees as a result of injuries caused in whole or in part by Consultant’s negligence. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. AGENDA ITEM #6. c) Page 6 of 11 Information regarding acquiring a city business license can be found at: http://rentonwa.gov/business/default.aspx?id=548&mid=328. Information regarding State business licensing requirements can be found at: http://dor.wa.gov/content/doingbusiness/registermybusiness/ 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each claim/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per claim. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within five (5) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. AGENDA ITEM #6. c) Page 7 of 11 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Robert Ebert 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6602 rebert@rentonwa.gov Fax: (425) 430-6603 CONSULTANT Keith James Schreiber, AIA Schreiber Starling Whitehead Architects 901 Fifth Ave. #3100, Seattle, WA 98164 Phone: 206-682-8300 schreiber@sswarchitects.com Fax: 206-682-8375 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. AGENDA ITEM #6. c) Page 8 of 11 C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may reasonably affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Robert Ebert. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. AGENDA ITEM #6. c) Page 9 of 11 C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. The Consultant is not responsible for deviations to the schedule included in Exhibit B for which the Consultant has no control, including but not necessarily limited to permit review and approval processing by authorities having AGENDA ITEM #6. c) Page 10 of 11 jurisdiction, approval by the City or other governing bodies, substantially changed site conditions, schedules of adjacent projects, etc. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Assigns and Successors. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Denis Law Mayor Keith James Schreiber, AIA Principal _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk AGENDA ITEM #6. c) Page 11 of 11 Approved as to Legal Form _______________________________ Lawrence J. Warren Renton City Attorney Agreement Form Updated 01/31/2017 AGENDA ITEM #6. c) EXHIBIT A • • • • • • • • • • • • • • AGENDA ITEM #6. c) AGENDA ITEM #6. c) FEEPROPOSAL SUMMARY Renton Fire Station #15 BASICSERVICESFEECALCULATION Schematic Design Construction Bidding Construction Project Total Design Development Documents Administration Closeout BASICSERVICES (per OFM) Structural Engineering $7,020 $7,800 $12,090 $780 $10,530 $780 $39,000 Mechanical and Electrical Engineering $9,599 $10,666 $16,532 $1,067 $14,399 $1,067 $53,330 Subtotal Consultant Fees $16,619 $18,466 $28,622 $1,847 $24,929 $1,847 $92,330 Consultant Mark-up at 10% $1,662 $1,847 $2,862 $185 $2,493 $185 $9,233 Architectural $34,810 $38,770 $60,170 $3,780 $181,180 $5,230 $323,940 Total Basic ServicesFees $53,091 $59,083 $91,655 $5,811 $208,602 $7,261 $425,503 ADDITIONALSERVICESFEECALCULATION Basis Note Programming/Predesign $ 26,655 Fixed Fee Land Use Permitting $ 14,570 Additional Meetings& Presentations $ 8,150 Record Drawings $ 12,620 Civil (seeattached) $ 78,980 Hourly NTE Hourly NTE Fixed fee Fixed Fee Based on support/integration with Water Tower project LPD Proposal +10% Site Structural $ 3,300 Landscape (seeattached) $ 45,888 Geotechnical (seeattached) $ 33,754 Fixed fee Fixed Fee Cost + markup Lund Proposal +10% HBBrproposal + 10% (Includes4k for arborist) HWAat 16K+ 14K+10%(includesPit Testing) Independent Estimating (seeattached) $ 12,650 Signage/Graphics $ 5,000 AV $ - Alerting $ - Trafficsignalization (seeattached) $ 44,825 BasicCommissioning (seeattached) $ 2,074 MEPCx Support $ 3,080 Construction Testing $ 42,438 Reimbursable Expenses $ 4,000 Fixed fee Cost + markup Cost + markup Fixed fee Fixed fee Cost + markup Cost + markup Robinson C0. Allowance Bidder-designed Bidder-Designed TenNW+10% Welsh Commissining Group +10% Per Hultz+10% Per MTC+ 10%(Notetheir proposal isT& M) Allowancefor expensesnot incluided on overhead byagreement Subtotal Additional Services $ 337,983 TOTALALLSERVICES $763,486 AGENDA ITEM #6. c) BASICSERVICESPRE-PLAN Renton Fire Station #15 Schematic Design Basic Services PHASE/TASK PIC/DA PM A I/D TOTAL Administration Consultations, correspondence and general admin. 8 10 Discipline Coordination Meeting w/Consultants 8 Document Checking QCReview 4 Consulting w/Permitting Authority Initial Permit compliance 4 Meetings& Coordination w/City Project Committee Presentation 2 6 User-Group Meetings (Assume 4 mtgs. @4 hrs. + minutes) 16 20 Architectural Design (Narrative and calculations plus 6 drawings: site plan, floor plans, elevations, section) 20 40 Material Research Product/ system/equipment research and coordination 8 Specifications Narrative 12 Cost Estimating Preparation of Total Project Budget 4 Architectural Summary hours= 30 142 0 148 320 rate = $175 $130 $85 $75 subtotal= $5,250 $18,460 $0 $11,100 $34,810 Consultant Expenses Structural Engineering See summary and Back-up $0 Mechanical/Electrical Engineering See summary and Back-up $0 10% Mark-Up $0 $0 TOTAL SCHMATICDESIGN SERVICES $ 34,810 Refine conceptual plans 20 20 24 Develop and Coordinate Revit Model 34 Preliminary Design Drawings- Site Plan, Floor Plan, Section, Elevations 30 30 Drawingsand Documentation for SD presentation AGENDA ITEM #6. c) BASICSERVICESPRE-PLAN Renton Fire Station #15 Design Development Basic Services PHASE/TASK PIC PM A I/D TOTAL Administration Consultations, correspondence and general admin. 12 12 Discipline Coordination Meeting w/Consultants 12 8 Document Checking QCReview 4 Permitting Initial Bldg. Code Sheets 6 Coordinate with Consultants on other permitting 2 Meetings and correspondence w/ City of Renton Permitt ing 3 Meetings& Coordination w/City Progress Meeting (5 mtgs. @3 hrs. + minutes) 16 24 Architectural Design Review Schematic Documentation & Incorporate Comments 2 Develop/Manage Revit Model 10 Develop Architectural Site Plan 4 12 Develop Floor Plans (2 sheets) 16 24 Develop Roof Plan 8 Develop Elevations (2 sheets) 8 24 Develop Building & Wall Sections (2 Sheets) 12 12 Develop Typical Exterior Details (2 sheets) 16 16 Develop Wall Types 8 Develop Typical Interior Details (2 sheet) 8 24 Develop Stair Plans (1 sheets) 8 Develop Enlarged Plans (1 sheet) 8 8 Develop Reflected Ceiling Plans (2 sheet) 8 Material Research Product/system/equipment research and coordination 8 6 Initial Materials Boards 6 Specifications Outline Specifications and cut sheets 8 6 Scheduling Update Schedule 2 Cost Estimating Update Estimate of Probable Costs 8 Architectural Summary hours= 16 159 0 204 379 rate = $175 $130 $85 $75 subtotal= $2,800 $20,670 $0 $15,300 $38,770 Consultant Expenses $0 TOTAL DESIGN DEVELOPMENT SERVICES $ 38,770 Structural Engineering See summary and Back-up $0 Mechanical/Electrical Engineering See summary and Back-up $0 10% Mark-Up $0 AGENDA ITEM #6. c) BASICSERVICESPRE-PLAN City of Renton - Fire Station #15 Construction Documents Basic Services PHASE/TASK PIC PM A I/D TOTAL Administration Consultations, correspondence and general admin. 20 8 Discipline Coordination Meeting w/Consultants 12 12 Document Checking QCReview 12 Permitting Meetings and correspondence w/AHJ 8 Coordinate with Consultants on other permitting 8 Architectural Design Review DD Documentation & Incorporate Comments 6 Develop/Manage Revit Model 24 T0 Index, Code Title Sheets(4 sheets) 6 16 A1 Architectural Site Plan 10 24 A1.1 Site Details 6 24 A2 Floor Plans 20 32 A3 Roof Plan 12 A3.1 Roof Details 8 16 A4 Building Elevations 8 12 A5 Building Sections 8 16 A6 Wall Sections& Exterior Details 20 16 A7 Stair and Enlarged Floor Plans 4 16 A8 Exterior Detailsand Schedules 20 16 A9 Wall, Door, Typesand Interior Schedules 8 16 A10 Interior Elevationsand Details 12 30 A11 Casework Details 4 12 A12Reflected Ceiling Plansand details 2 16 Material Research Product/system/equipment research and coordination 12 8 Materials Boards 8 Specifications Bid Specifications 32 Scheduling Updated Schedule 4 Cost Estimating Update Estimate of Probable Costs 16 Architectural Summary hours= 12 254 0 334 600 rate = $175 $130 $85 $75 subtotal= $2,100 $33,020 $0 $25,050 $60,170 AGENDA ITEM #6. c) BASICSERVICESPRE-PLAN Renton Fire Station #15 Administration Consultations, correspondence and general admin. 1 1 Bidding Materials Organizing/Coordination/Handling of Bidding Documents 1 3 Addenda Develop/Review/Issue 5 Bidding Processes PreBid Conference 4 Questions and Clarifications 4 Substitution Requests Consideration and Comparison 10 Bidder Evaluation Review and Approve Bidder Responsibility Criteria 1 Architectural Summary hours= 1 26 0 3 30 rate = $175 $130 $85 $75 subtotal= $175 $3,380 $0 $225 $3,780 Consultant Expenses Structural Engineering See summary and Back-up $0 Mechanical/Electrical Engineering See summary and Back-up $0 10% Mark-Up $0 $0 TOTALBIDDINGPHASESERVICES $ 3,780 Bidding Phase Basic Services PHASE/TASK PIC PM A I/D TOTAL AGENDA ITEM #6. c) BASICSERVICESPRE-PLAN Renton Fire Station #15 Construction Administration Basic Services PHASE/TASK PIC PM A I/D TOTAL Administration Consultations, correspondence and general admin. (8 hrs./mo.) 32 80 Discipline Coordination Coordination w/Consultants 60 10 Consulting w/Permitting Authority Services related to applicable codesand responsesto governing authorities 16 8 Construction Administration Submittal Review, Shop drawings (80@1hr MP, 1.5hr I/D) 100 180 RFI/SI Clarifications (40at 1hr PM, 2.5 hrs. I/D) 100 250 Change Order Prop./Field Authorization 120 80 Construction ProgressMeetings Site visitswith reports (52@6hrsPM, 8 hrs. I/D) 312 416 Project Accounting Review Applicationsfor Payment (12 @1.5hr) 18 Architectural Summary hours= 32 806 0 944 1,782 rate = $175 $130 $85 $75 subtotal= $5,600 $104,780 $0 $70,800 $181,180 Consultant Expenses Structural Engineering See summary and Back-up $0 Mechanical/Electrical Engineering See summary and Back-up $0 10% Mark-Up $0 $0 TOTAL CONSTRUCTON ADMINISTRATION SERVICES $ 181,180 AGENDA ITEM #6. c) BASICSERVICESPRE-PLAN Renton Fire Station #15 Project Closeout Basic Services PHASE/TASK PIC PM A I/D TOTAL Project Closeout Substantial and Final Completion Checklistsand Certifications 1 2 3 Punch listing Initial Review 10 12 Backcheck 4 6 Second Backcheck 4 6 Closeout Submittal Review and Approve Closeout Documents 1 4 Architectural Summary hours= 1 21 0 31 53 rate = $175 $130 $85 $75 subtotal= $175 $2,730 $0 $2,325 $5,230 Consultant Expenses Structural Engineering See summary and Back-up $0 Mechanical/Electrical Engineering See summary and Back-up $0 10% Mark-Up $0 $0 TOTAL PROJECT CLOSEOUT SERVICES $ 5,230 AGENDA ITEM #6. c) ADDITIONAL SERVICESPRE-PLAN Renton Fire Station #15 AS -1 Predesign & Programming Additional Services PHASE/TASK PIC/D A PM A I/D TOTAL Administration Consultations, correspondence and general admin. 4 Site Analysis Coordinate for geotechnical 4 Assist in SEPA process 8 Programming Kick-Off meeting (Workshop #1): Define goalsand objectives; establish requirements. Confirm program spaces and discuss 3 6 basic layout and required adjacencies. Includespreparation, travel time, and minutes. Prepare initial program data and plan diagrams 6 4 Prepare Room Data Sheets 1 6 Peer Station Visits (Assume 3 and 3 hrs. each) 9 9 Develop and document conceptual alternatives 6 3-D Model and massing studies 4 32 Workshop #2: Present and review conceptual alternatives. 3 6 Identify preferred option Develop and document preferred alternate 4 8 32 Coordinate cost and engineering for preferred alternative 6 Prepare project schedule 2 Workshop #3- Cost Review and Adjustment 3 6 Modify preferred alternate based on cost review 8 24 Workshop #4 Final Presentation 3 6 Architectural Summary hours= 43 76 0 94 213 rate = $175 $130 $85 $75 subtotal= $7,525 $9,880 $0 $7,050 $24,455 Consultant Expenses Cost Estimating (Allowance) $2,000 Structural Engineering No Role $0 Mechanical/Electrical Engineering No Role $0 10% Mark-Up $200 $2,200 TOTAL PREDESIGN-PROGRAMMING SERVICES $ 26,655 AGENDA ITEM #6. c) ADDITIONAL SERVICES- Use Permit Renton Fire Station #15 AS -2 Conditional Use Permit Additional Services PHASE/TASK PIC PM A I/D TOTAL Administration Consultations, correspondence and general 4 8 Discipline Coordination Meeting w/Consultants 8 Coordination with Tower Design 12 Consulting w/Permitting Authority Pre-Application Meeting 3 4 CUPNarrative 2 8 Supporting Worksheets 2 12 SEPA Checklist 12 Prepare CUPDrawings Submittal 8 16 Environmental Committee Meeting 3 4 Respond to Comments 4 Final Hearing 4 Architectural Summary hours= 14 84 0 16 114 rate = $175 $130 $85 $75 subtotal= Consultant Expenses $2,450 $10,920 $0 $1,200 $14,570 Civil Engineering (included in their proposal) $0 Landscape (Included in their proposal) $0 10% Mark-Up $0 $0 TOTAL LAND USEPERMIT $ 14,570 AGENDA ITEM #6. c) ADDITIONAL SERVICESMETINGSAND PRESENTATIONS Renton Fire Station #15 AS-3 ADDITIONAL MEETINGSAND PRESENTATION Additional Services PHASE/TASK PIC PM A I/D TOTAL Administration Consultations, correspondence and general admin. 2 4 Meetings& Coordination w/City Project Committee Presentation to Council (2) 8 8 8 Open-House / Presentation to Kennydale Neighborhood (2) 8 8 8 Architectural Design Exterior Renderings(2) 8 Interior Renderings(2) 8 Architectural Summary hours= 18 20 0 32 70 rate = $175 $130 $85 $75 subtotal= $3,150 $2,600 $0 $2,400 $8,150 Consultant Expenses Landscape (included in that proposal) $0 10% Mark-Up $0 $0 TOTAL ADDITIONAL MEETINGSAND PRESENTATIONS $ 8,150 AGENDA ITEM #6. c) ADDITIONAL SERVICESPRE-PLAN Renton Fire Station #15 AS -5 Record Drawings Additional Services PHASE/TASK PIC PM A I/D TOTAL Administration Consultations, correspondence and general admin. 6 Preparation opf Record Drawings Transfer of Contractor Mark-ups to Revit Model 40 Conversition ot AutoCAD and Reproduction 24 Architectural Summary hours= 0 6 0 64 70 rate = $175 $130 $85 $75 subtotal= $0 $780 $0 $4,800 $5,580 Consultant Expenses Structural Engineering See attached proposal for breakdown $4,000 MEPEngineering See attached proposal for breakdown $1,400 Landscape See attached proposal for breakdown $1,000 10% Mark-Up $640 $7,040 TOTAL RECORD DRAWINGS $ 12,620 AGENDA ITEM #6. c) December 19, 2016 Schreiber Starling Whitehead Architects 901 Fifth Avenue, Suite 3100 Seattle, WA 98164 Attention: Mary Jo Lux Subject: Renton Fire Station No. 15 Engineering Services Proposal (Revised) Thank you for this opportunity to submit our proposal to furnish engineering services for this project. Project Description New Fire Station for the City of Renton, per your email (and attachments) of 12-7-16. Project includes an emergency generator and site radio antenna. Scope of Services Design Phase: Our work would consist of providing mechanical and electrical engineering, design, drawings, technical specifications, and construction cost estimates. Mechanical design includes heating/ventilation/air conditioning (HVAC) systems, exhaust, plumbing, and fire sprinkler. Electrical design includes electrical power, interior lighting, exterior (site) lighting, data/phone voltage systems pathway, electrical infrastructure for fire response notification systems (actual system specified by Owner or others), electrical generator/UPS system, pathway for the radio antenna systems, and building fire alarm. Fire sprinkler and fire alarm systems would be covered by specifications and drawing notes with final design (and shop drawings) by the installing contractor. Our work includes mechanical energy code forms and electrical (lighting) energy code forms. Our work is limited to systems within the building footprint (except for electrical service to the building, site lighting, and antenna pathway). Bid Phase: Our work would consist of a review of substitution requests, and issuing any required mechanical/electrical addenda items. Construction Phase: Our work would consist of submittal reviews, responding to mechanical/electrical RFI’s, two construction phase site visits (each discipline), one punch list review, one punchlist backcheck, and a review of closeout documents (as-builts, O&M’s, commissioning report). Proposed Fee We propose to provide this phase work on a lump sum fee basis as follows: Design Phase: HVAC $ 11,500 Plumbing $ 7,000 Fire Sprinkler $ 1,500 1111 Fawcett Avenue, Suite 100 • Tacoma, Washington 98402 T 253.383.3257 • F 253.383.3283 • general@hultzbhu.com AGENDA ITEM #6. c) December 19, 2016 Schreiber Starling Whitehead Architects Renton Fire Station No. 15 Engineering Services Proposal (Revised) Page 2 Electrical Power Systems $ 13,000 Lighting (Building & Site) $ 6,200 Low Voltage Systems/FA $ 4,300 Mech Code Forms $ 500 Elec Code Forms $ 300 Design Sub-Total $ 44,300 Bid Phase $ 500 Construction Phase $ 8,500 Bid/Construction Sub-Total $ 9,000 Total Services $ 53,300 Reimbursable Costs (to be billed as incurred): Mileage for Site Visits $ 250 Printing $ 200 Total Reimbursable $ 450 Total Fee $ 53,750 Optional Services: 1. Prepare electronic as-builts from Contractor field record drawings: $ 1,400 2. Commissioning coordination, commissioning coordination, report review: $ 2,800 Our fee would be billed monthly as a percentage complete. Hourly rates for any hourly work: 160 $/hr Principal; 135 $/hr Senior Engineer; 125 $/hr Project Engineer; 100 $/hr Project Manager; 85 $/hr Design Technician; 75 $/hr Drafter; 55 $/hr Clerical. Assumptions/Qualifiers 1. Attendance at the pre-bid meeting or pre-construction meeting is not included. 2. Distribution of review, permit, and bid documents is by others (we will submit our documents electronically to you). 3. Life cycle cost analysis or other economic evaluations are not included. 4. Evaluation of building envelope components is not included. 5. Participation in Value Engineering (VE) activities or developing specialized documents for that purpose is not included. 6. Participation in constructability reviews or developing specialized documents for that purpose is not included. 7. Commissioning documents and commissioning of systems is by others; the optional services noted are for reviewing the design documents with the commissioning agent (CA), reviewing and responding to CA issues during commissioning, and a review of the final CA report. We assume CA work includes all HVAC systems, energy management controls, lighting controls, and generator/UPS systems. AGENDA ITEM #6. c) December 19, 2016 Schreiber Starling Whitehead Architects Renton Fire Station No. 15 Engineering Services Proposal (Revised) Page 3 8. Submitting for permits and permit fees is not included (coordination in completing permit forms is included; responding to permit comments is also included). 9. We assume approximately three design meetings at your office (or the Owner’s), but recognize there may be more. 10. Seismic design and anchoring of MEP systems is by others. 11. No unusual or detrimental conditions exist at the site or in the vicinity requiring any analysis or design consideration by us. It is the responsibility of others to determine if such conditions exist and to notify us; any analysis to determine if such conditions exist and any analysis or design to accommodate such conditions is an extra service. 12. We assume that you will provide us AutoCAD and Revit compatible backgrounds of the building; we will utilize Revit, but will use AutoCAD for underground systems and systems that are below a size requiring space coordination (i.e. homeruns for electrical circuits, panel feeders). 13. “Hard” copies of complete project plans and specifications at each submittal phase will be furnished us (or if we have to print, the cost will be treated as a reimbursable cost as noted). Please call if you have any questions. We appreciate this opportunity to work with you. Sincerely, Hultz|BHU Engineers Inc. Rick Hultz, PE Principal AGENDA ITEM #6. c) December 21, 2016 Schreiber Starling Whitehead Architects 901 Fifth Avenue, Suite 3100 Seattle, WA 98164 Attention: Mary Jo Lux Project: Renton Fire Station 15 N 30th St Renton, WA 98056 Re: Proposal for Structural Engineering Services Dear Mary Jo: We are pleased to propose the following agreement for providing structural engineering services on this project. This proposal will remain open for acceptance for 30 days from the date above. DESCRIPTION OF PROJECT The project consists of a 7,500 square foot fire station with two apparatus bays and 6 bunks. Construction materials are anticipated to be concrete masonry and light-framed wood or metal stud. One story is anticipated. Structural design will include site walls retaining up to 8 feet of soil, but will exclude any storm water retention structures. SCOPE OF SERVICES The Structural Engineering Services to be provided are described in the Summary of Services (Exhibit A). The Terms and Conditions included in Exhibit B are part of this proposal. We request a copy of the Prime Agreement between the Architect and Owner be provided to us prior to our finalization of this Agreement. We reserve the rights to modify the scope and compensation herein if provisions in the Prime Agreement warrant a change. Additional Services included and excluded from this Basic Services proposal are listed in Exhibit A. We understand that this is not a Fast Track Project and will not entail Multiple Bid Packages. COMPENSATION We propose to provide the services noted for a stipulated sum of $39,000 plus reimbursable expenses and additional services. Reimbursable expenses will have a markup of 10%. Invoices will be submitted monthly based on percent complete. 1 2 0 1 F i r s t A v e n u e S o u t h , S u i t e 3 1 0 | S e a t t l e , W a s h i n g t o n 9 8 1 3 4 | 2 0 6 - 4 0 2 - 5 1 5 6 | w w w . l u n d o p s a h l . c o m AGENDA ITEM #6. c) The compensation will be billed monthly based on our percent complete of the following percentages for each phase: Schematic Design 10% $3,900 Design Development 20% $7,800 Contract Documents 43% $16,770 Permit/Bid 2% $780 Construction Phase 25% $9,750 Final Completion 0% $0 Total Basic Services 100% $39,000 ADDITIONAL SERVICES Structural Engineering Services included in basic services are described in the Summary of Services (Exhibit A). You have requested we separate any additional services beyond those in Exhibit A. At this time, we propose additional services for CAD production of a structural record set and incorporation of concrete site retaining wall design documents into our scope. We propose these services for a stipulated sum of $9,000 in addition to basic services compensation above: Site Retaining Walls $3,000 Record Set $4,000 Total Additional Services $9,000 We hope that this proposal meets your needs and look forward to developing this project with you. Sincerely, Agreed to and Accepted by: Adam Slivers PE, SE (signature) (date) Associate Lund Opsahl LLC (printed name/title) Marjorie Lund PE, SE Principal Lund Opsahl LLC L u n d O p s a h l , L L C D e c e m be r 21 , 2 0 16 P a g e 2 AGENDA ITEM #6. c) An Agreement between Client and Structural Engineer of Record (SER) for Professional Services EXHIBIT A — Summary of Services This is an exhibit attached to and made a part of the Letter of Agreement PROJECT DESCRIPTION The project consists of a 7,500 square foot fire station with two apparatus bays and 6 bunks. Construction materials are anticipated to be concrete masonry and light-framed wood or metal stud. One story is anticipated. DESCRIPTION OF SCOPE Consultant shall provide structural engineering services for the primary structural system. This system consists of the foundations, structural bearing and shear walls, columns, beams, bracing, slabs, sheathing and connections between these elements, which acting together, provide a complete, stable structural framework. Design of secondary structural elements, non-structural components, and related support and bracing shall be the responsibility of others unless specifically noted herein or by written addendum to this agreement. Review of the effect of secondary and non-structural elements on the primary structural system and design the primary structural system to accept and support such items is included. The Contract Documents shall provide information regarding the supporting capability and physical attachment limitations of the primary structural system. Where Exhibit A requires secondary or non- structural elements to be reviewed by the SER, the SER shall be entitled to rely on the accuracy and completeness of information furnished by the Client and/or Prime Design Professional. SPECIAL SERVICES INCLUDED IN BASIC SERVICE COMPENSATION The following services are included in this agreement due to the special requirements of this project. These services may or may not normally be included in basic structural services, but are included in the basic structural engineering services of this project • Provide structural observation per IBC 1704.5 • Provide to the Architect, structural review and sizing of non-structural elements for inclusion on architectural documents. Architect shall specifically request structural review where needed. We have estimated 16 hours for this scope. SCOPE OF CONSULTANT’S SERVICES BY PHASE Schematic Design Phase 1. Attend 2 meetings 2. Establish structural design criteria 3. Prepare studies of alternative structural systems for cost estimating purposes 4. Assist in selection of structural system(s) for the project 5. Provide structural criteria for geotechnical consultant 6. Assist in determining need for special studies 1 2 0 1 F i r s t A v e n u e S o u t h , S u i t e 3 1 0 | S e a t t l e , W a s h i n g t o n 9 8 1 3 4 | 2 0 6 - 4 0 2 - 5 1 5 6 | w w w . l u n d o p s a h l . c o m AGENDA ITEM #6. c) 7. Suggest possible changes to affect savings Design development phase 1. Attend 6 meetings 2. Prepare preliminary structural design calculations for typical elements 3. Prepare preliminary foundation drawings 4. Prepare preliminary framing layout drawings 5. Prepare typical detail sheets 6. Prepare or edit outline specifications for structural items 7. Identify pre-engineered structural elements 8. Review results of special studies 9. Coordinate structural design with special design criteria 10. Submit design development documentation for approval 11. Assist in reviewing preliminary opinion of probable construction cost Contract documents phase 1. Prepare structural design of primary structural system 2. Designate elements to be designed by specialty engineers and specify structural criteria for specialty engineers design of pre-engineered structural elements 3. Review effect of secondary or non-structural elements attached to primary structural system 4. Attend bi-weekly meetings 5. Assist in coordination with building officials 6. Finalize structural calculations 7. Finalize structural drawings 8. Prepare or edit specifications for the primary structural system 9. Assist in establishing testing and inspection requirements 10. Perform checking and coordination of the structural documents 11. Participate in coordination of the structural documents with those of other disciplines 12. Assist in determining which, if any, construction procedures shall be submitted for review 13. Assist in filing construction documents for approval by building official 14. Revise construction documents as required by building official (and by peer reviewer) 15. Review and provide material sizes for non-structural elements in architectural documents. Construction administration phase 1. Bidding and award i) Provide structural addenda and clarifications ii) Assist in bid evaluation 2. Pre-construction services i) Attend 1 meeting ii) Assist in establishing procedures for testing and inspections iii) Assist in confirming submittal procedures iv) Advise client and contractor which structural elements require construction observation by SER 3. Submittal review i) Review specified submittals for items designed by SER ii) Review submittals for pre-engineered structural elements 4. Construction observation i) Make site visits at intervals appropriate to the stage of construction. Three visits are included in this proposal. L u n d O p s a h l , L L C D e c e m be r 21 , 2 0 16 P a g e 2 AGENDA ITEM #6. c) ii) Prepare site visit reports iii) Provide structural observation per IBC 1704.5 5. Materials testing and inspection i) Review testing and inspection reports ii) Initiate appropriate action to those reports (if required) 6. Other services i) Provide RFI written responses for interpretations of structural construction documents ii) Assist in reviewing change orders relating to structural work iii) Assist in determining if non-conforming structural work shall be rejected iv) Initiate statement of special inspections and schedules of special inspections ADDITIONAL SERVICES NOT INCLUDED IN THIS PROJECT The following services are not included in this agreement. When services are requested, an additional fee will be negotiated. 1. Formal Value Engineering participation and implementation 2. Additive or deductive alternates 3. Fast track structural permit packages 4. Design for loads or provisions for future construction except as noted 5. Design of temporary shoring or permanent shoring that is not part of the building 6. Underpinning of existing foundations 7. Design of supports and seismic restraints for mechanical, electrical, plumbing and other equipment. 8. Investigation of existing conditions and facility for accuracy of drawings or other information furnished by owner 9. Detailed evaluation of claims or services as a witness in any deposition, hearing, dispute resolution or legal proceedings 10. Services as a result of defective work or default by any contractor 11. On-site construction representation or site visits beyond the estimate 12. Services resulting from changes in scope or magnitude of the project as described and agreed to under the Agreement. 13. Design and detailing of roof fall protection anchors. 14. Services resulting from revisions which are inconsistent with approvals or instructions previously given by the Client. 15. Services resulting from revisions due to the enactment or revision of codes, laws, or regulations subsequent to the execution of this Agreement. 16. Services due to extended design or construction time schedules. 17. Service in connection with any public hearing, arbitration, or legal proceeding with respect to the project, including assisting in preparation for litigation or arbitration as witnesses or consultants. 18. Services resulting from damage as the result of fire, man-made disasters, or acts of God. 19. Review and design of alternate or substitute systems. 20. Review of additional shop drawing submittals when occasioned by improper or incomplete submittals. 21. Attendance at construction progress meetings. 22. Overtime work required by the Client. 23. Services rendered for special foundations when the discovery of unexpected soil conditions is made after execution of this Agreement. Examples include, but are not limited to: deep foundations, mat foundations, structural grade slabs, and grade beams. L u n d O p s a h l , L L C D e c e m be r 21 , 2 0 16 P a g e 3 AGENDA ITEM #6. c) ADDITIONAL PROVISIONS If Basic Services covered by this Agreement have not been completed within 24 months of the date hereof, through no fault of the Structural Engineer of Record (SER), the amounts of compensation set forth in this Agreement shall be equitably adjusted. The Letter of Agreement, and Exhibits A & B hereto, constitute the entire Agreement between the parties. The provisions pertaining to the Prime Agreement are not in effect until the Consultant has received the Prime Agreement and has indicated here that we agree to its terms. Direction by Client to Lund Opsahl LLC to start work on this project will be interpreted as acceptance of this Agreement. L u n d O p s a h l , L L C D e c e m be r 21 , 2 0 16 P a g e 4 AGENDA ITEM #6. c) EXHIBIT B — Statement of Terms and Conditions This is an exhibit attached to and made a part of the Letter of Agreement This Agreement does not bind Lund Opsahl LLC to any other agreement of the Client’s unless noted herein. Direction by Client to Lund Opsahl LLC to start work on this project will be interpreted as acceptance of this Agreement. Billings/Payments Invoices will be submitted monthly for services and reimbursable expenses. Payment is due upon Client’s receipt of each invoice. Payment is overdue if not received within 60 days after Client’s receipt of an invoice. In the event a payment is overdue, Lund Opsahl LLC may, without waiving any claim or right against Client and without liability whatsoever to the Client, suspend or terminate performance of the services. A service charge will be charged at one percent per month on the unpaid balance. Retainers shall be credited on the final invoice. Access to Site Unless otherwise stated, Lund Opsahl LLC will have access to the project site for activities necessary for the performance of the services. Lund Opsahl LLC will take reasonable care to minimize damage due to these activities but has not included in the fee the cost of restoration of any resulting damage. Hidden Conditions and Hazardous Materials If Lund Opsahl LLC believes that a structurally deficient condition may exist at the project site, Lund Opsahl LLC shall notify Client in which case Client shall authorize and pay for all costs associated with the investigation of such condition and, if necessary, all costs necessary to correct said condition. If (1) Client fails to authorize such investigation or correction after due notification, or (2) Lund Opsahl LLC was not aware such a condition existed, Client is responsible for all risks associated with this condition, and Lund Opsahl LLC shall have no responsibility for the existing condition or any resulting damages to persons or property. Lund Opsahl LLC shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Risk Allocation In recognition of the relative risks, rewards and benefits of the Project to both Client and Lund Opsahl LLC, Client agrees to limit the aggregate amount of any damages and/or costs, including attorney fees and expert witness fees that Client may recover against Lund Opsahl LLC (together with its principals and employees) to $1,000,000.00. This contract will not include an obligation to indemnify the client or the structural engineer such as a clause including but not limited to a duty to defend. The types of claims to which this limitation applies include, without limitation, claims based on negligence, professional malpractice, errors or omissions, strict liability, breach of contract, breach of expressed or implied warranty, indemnity and contribution. Termination of Services This Agreement may be terminated upon 10 days written notice by either party should the other fail to perform its obligations hereunder. In the event of termination, Client shall pay Lund Opsahl LLC for all services rendered to the date of termination, all reimbursable expenses, and reasonable termination expenses. Ownership of Documents All documents produced by Lund Opsahl LLC under this Agreement are instruments of Lund Opsahl LLC services, shall remain the property of Lund Opsahl LLC, are intended for the use only for the project that is subject to this Agreement and may not be used by Client for any other endeavor without the written consent of Lund Opsahl LLC. Dispute Resolution Client and Lund Opsahl LLC agree to negotiate any claim(s) or dispute(s) arising out of or related to this Agreement between them in good faith prior to commencing any formal dispute resolution procedures. If a claim or dispute between Client and Lund Opsahl LLC cannot be settled within 30 days by good faith negotiations, Client and Lund Opsahl LLC agree to submit it to mediation in accordance with the Construction Industry Rules of the American Arbitration Association. Reimbursable Expenses Reimbursable Expenses shall be billed at a multiple of 1.1 times the cost incurred. Expenses include those incurred directly in connection with the project such as, but not limited to, transportation, meals or lodging for travel, the cost of reproductions beyond those normally required for internal coordination purposes, deliveries, and courier services. The cost of outside professional services when agreed upon by the Client will also be billed with a 1.1 multiplier. 1 2 0 1 F i r s t A v e n u e S o u t h , S u i t e 3 1 0 | S e a t t l e , W a s h i n g t o n 9 8 1 3 4 | 2 0 6 - 4 0 2 - 5 1 5 6 | w w w . l u n d o p s a h l . c o m AGENDA ITEM #6. c) December 16, 2016 Mary Jo Lux Schreiber Starling Whitehead Architects 901 Fifth Ave, Suite 3100 Seattle, WA 98164 Dear Mary Jo: The Robinson Company is pleased to present a proposal to provide cost estimating services for The Renton Fire Station 15. We understand the project involves a roughly 7,500 sf building with associated site development and will be using a Design/Bid/Build delivery method. Our proposal includes estimating the architectural, structural and general conditions. All other portions of the costs will be provided to us to incorporate into the full construction cost estimate. Following is our fee for this work: Schematic Design Phase: $3,500 Design Development Phase: $3,500 Construction Document Phase: $4,500 We will need one half sized copy of paper plans along with PDF versions of the plans and specifications. When developing your schedule, please allow one week for us to do our estimate, not including the design team review and any adjustments. Mary Jo, thank you for including us on your team. If there are any questions, please give me a call. Sincerely, Dan Cassady Dan Cassady 10 1 St e w a r t, S u i te 92 5 S e at t l e , WA 98 1 0 1 2 0 6. 4 41 .8 87 2 F ax 4 4 1. 8 9 91 AGENDA ITEM #6. c) AGENDA ITEM #6. c) “Draft” Proposal for Civil Engineering Services Date: December 15, 2016 To: Schreiber Starling Whitehead Architects 901 Fifth Avenue, #3100 Seattle, WA 98164 Attn: Keith Schreiber, AIA, LEED AP | Mary Jo Lux, AIA From: Laurie Pfarr, PE Project: City of Renton – New Fire Station 15 LPD Number: 222-16-05 1932 First Avenue, Suite 201 Seattle, WA 98101 P. 206.725.1211 F. 206.973.5344 lpdengineering.com Thank you for the opportunity to provide this proposal. We look forward to working with you. This proposal is to confirm our understanding of the scope of services and compensation for this project. Description of Project This project is for the design and construction of a new 2 to 3 bay, 7,500 square foot fire station in the City of Renton. The project site is located in the Kennydale neighborhood on a vacant, city-owned parcel (parcel # 3342103245) at 1404 North 30th Street in Renton, WA. The site is just west of I-405 and is bounded on the north by a single-family residential neighborhood, on the west by both residential and commercial properties (with Park Ave N. beyond), on the south by N 30th Street, and on the east by an apartment building and commercial structure (gas station). The site is approximately 47,532 square feet (1.09 acres). Topographically, the site is relatively flat, sloping downward from the highest elevation point in the northeast portion of the site area to the lowest point at the southwest site boundary. The site is located within a Wellhead Protection Area Zone and a regulated slope (>15% and ≤ 25%) is located on the site’s eastern edge. There do not appear to be any other critical areas on the site. The site is located in the East Lake Washington drainage basin. The site area is located within the 320 water system pressure zone, which serves Kennydale, north Renton, and sections of downtown. A separate project for the construction of a new water storage reservoir serving the 320 pressure zone is also planned for this site. This project will be on a similar timeline for design and construction as the fire station project. The above-ground, 1.5 million gallon, 120-foot tall water storage reservoir will be located just south of the new fire station on the same parcel. Due to the construction of both projects occurring on this shared site, coordination for construction site access, utilities, grading, and permitting is anticipated. Civil site work for this project will include temporary erosion and sedimentation control, grading and drainage design, sewer and water/fire service connections for the new building, and paving/driveway design. In response to the City’s vision of limiting the environmental impact and carbon footprint of the new building, LPD’s scope of work may also include providing evaluation and support for the integration of sustainable design strategies into civil design approaches and methods. Although not anticipated to seek LEED certification, low impact development strategies will be pursued as part of the design. AGENDA ITEM #6. c) December 15, 2016 Proposal for Civil Engineering Services City of Renton New Fire Station #15 Page 2 Scope of Services This proposal is for civil engineering design services from Schematic Design through construction closeout. Our scope of services is detailed as follows: Pre-Design Provide assistance during planning and pre-design. Scope is anticipated to includes assistance with site layout, preliminary grading, turning movements, and project schedule coordination with Reservoir Team. Includes 1 meeting with Design Team. Schematic Design LPD to provide the civil documents listed below. LPD will respond to Renton Regional Fire Authority and Architect comments at the next project milestone. Schematic design submittal will be at 100% SD. All drawings will be on a title block provided by Schreiber Starling Whitehead prior to the first submittal. Submittals are expected to include: • TESC & Site Demolition Plan (2 sheets – phased for Coordination with Reservoir) • Grading & Drainage Plan (1 sheet) • Utilities & Paving Plan (1 sheet) • Civil Design Narrative • Civil Estimate of Probable Cost 1. Set up project drawings using survey as base map. 2. Visit site to review existing conditions and confirm preliminary design assumptions. 3. Review geotechnical investigation with civil recommendations provided by Owner. 4. Coordinate w/Owner and Architect. Attend 2 coordination meetings with the Design Team during SD phase. 5. Coordinate with w/Owner, Architect and Reservoir Team. Assumes 1 meeting. It is assumed that the construction timing for both projects will be worked out in this phase to facilitate coordination of construction and utilities. 6. Coordinate with City of Renton regarding specific requirements, existing utilities, and availability of services. Also review drainage and frontage requirements. On-going coordination with the City throughout the design and permit process is included. 7. Review preliminary design documents and provide comments to design team. Then establish design criteria per discussions with the design team and the City. 8. Review and coordinate building finished floor elevations (FFE) relative to proposed site grading. FFEs provided by architect. 9. Evaluate proposed site disturbance and new/replaced impervious area based on Architect’s drawings to confirm applicable stormwater mitigation requirements. The City of Renton will have recently adopted the 2016 KCSWDM with City of Renton interpretations. LPD will coordinate with the City Renton to understand the interpretations of maximum extent feasible. Coordinate with Landscape Architect and Architect with location of Onsite Stormwater Management (OSM) facilities. 10. Design on-site civil systems including temporary erosion and sedimentation control, site demolition, building foundation drainage, grading, stormwater management system including OSM infrastructure, detention, and water quality treatment, sanitary side sewer connections, water and fire service, and paving. It is assumed that the building will have a mechanical space and that the DCVA for fire system will be located in the building in that space. AGENDA ITEM #6. c) December 15, 2016 Proposal for Civil Engineering Services City of Renton New Fire Station #15 Page 3 11. Provide ongoing coordination with design team regarding the Onsite Stormwater Management Infrastructure requirements. 12. Coordinate with Earthwork Services for preliminary estimate of earthwork quantities (includes 1 round of earthwork coordination and calculations for SD). 13. Provide civil engineering support for SEPA as necessary. 14. Provide estimate of probable cost for civil design elements. 15. Review and coordinate civil design and documents with the design team documents. Coordination assumes that the entire hard copy and PDF set of documents will be provided to LPD by Architect or Owner at each milestone phase for coordination. Design Development LPD to provide the civil documents listed below. LPD will respond to Renton Regional Fire Authority and Architect comments at the next project milestone. Design development submittal will be at 100% DD (Conditional Use Submittal). This submittal is expected to include: • TESC & Site Demolition Plan (2 sheets – phased for Coordination with Reservoir) • Grading & Drainage Plan (1 sheet) • Utilities & Paving Plan (1 sheet) • Site Notes and Details (2 sheets) • Civil draft specifications • DD Civil Estimate of Probable Cost 1. Coordinate w/ Owner and Architect as required. Attend 1 design coordination meeting during DD phase. 2. Continue coordination with City of Renton and WSDOT on design and permitting requirements. 3. Update proposed site disturbance and new/replaced impervious area to confirm applicable stormwater mitigation requirements. 4. Coordinate with geotechnical engineer. 5. Further develop design of on-site civil systems including temporary erosion and sedimentation control, site demolition, building foundation drainage, grading, stormwater management system including Onsite Stormwater Management Infrastructure, detention, or water quality treatment, sanitary side sewer connections, water and fire service (including profile for fire service), and paving. 6. Provide ongoing coordination with design team with regard to the Onsite Stormwater Management Infrastructure requirements and project costs to determine the best approach. 7. Prepare preliminary specifications with 100% DD submittal. 8. Coordinate with Earthwork Services for 100% DD estimate of earthwork quantities (includes 1 round of earthwork coordination and calculations for DD). 9. Review cost estimate for civil design elements and provide feedback to Architect. 10. Review and coordinate civil design and documents with the design team documents. AGENDA ITEM #6. c) December 15, 2016 Proposal for Civil Engineering Services City of Renton New Fire Station #15 Page 4 Construction Documents LPD to provide the civil documents listed below; submittals to City by others. Construction documents submittals will include 90% CD (permit submittal), and 100% CD (bid set/permit resubmittal). LPD will respond to City comments (response to 1 round of comments is included in this proposal). Submittals are expected to include: • TESC & Site Demolition Plan (2 sheet/phasing plan) • TESC Details • Grading, Drainage Plan (1 sheet) • Drainage Details and Notes(1 sheet) • Utility and Paving Plan • Utility and Paving Details and Notes (1 sheet) • Drainage Report (TIR) as required for submittal to the City of Renton with the Building Permit • Specifications (100% CD) • CD Estimate of probable cost for Civil 1. Coordinate w/ Owner and Architect as required. Attend 2 design team coordination meetings during CD phase. 2. Coordinate with w/Owner, Architect and Reservoir Team. Assumes 1 meeting. It is assumed that the final coordination of construction and utilities installation will be worked out early in this phase. 3. Continue coordination with City of Renton design and permitting requirements. 4. Update proposed site disturbance and new/replaced impervious area based on Architect’s drawings to confirm applicable stormwater mitigation requirements 5. Provide final coordination with design team for the OSM Infrastructure. 6. Further develop design of on-site civil systems including temporary erosion and sedimentation control, site demolition, building foundation drainage, grading, stormwater management system including OSM Infrastructure, detention, and water quality treatment, sanitary side sewer connections, water and fire service, and paving. 7. Prepare drainage report (TIR) per City of Renton standards, 8. Prepare documentation for the NPDES permit including Stormwater Pollution Prevention Plan (SWPPP), SWPPP Narrative, and Notice of Intent (NOI). 9. Prepare Bid Specifications for 100% CD/Bid. 10. Coordinate with Earthwork Services for estimate of earthwork quantities at permit and 90% CD (includes 1 round of earthwork coordination and calculations for CD). 11. Prepare estimate of probable cost for civil design elements (90% CD). 12. Review and coordinate civil design and documents with the design team documents. Coordination assumes that the entire set of hard copy documents (half size) will be provided to LPD by Architect or Owner at each milestone. 13. Respond to City of Renton permit review comments, with updates to the drawings and/or drainage report as required. Includes written responses to all permit review comments. AGENDA ITEM #6. c) December 15, 2016 Proposal for Civil Engineering Services City of Renton New Fire Station #15 Page 5 Bid Phase 1. Attend one pre-bid meeting 2. Respond to bidder questions. 3. Provide responses to questions/clarifications for inclusion in addenda prepared by others. 4. Provide conformed set of documents. Construction Phase 1. Attend pre-construction meeting. 2. Review product submittals for specified items. For any submitted items that are not per the specifications, we assume that the contractor will provide a substitution request documenting how the proposed product is equivalent to the specified product (assumes submittal package will be well organized and concise). 3. Attend 8 meetings on site during construction and provide written field report. 4. Respond to up to RFIs (assumes no more than 6 RFIs). Project Closeout 1. Prepare punch list for civil scope items. Back-check punch list on site after notification that the contractor has addressed the punch list items. 2. Review contractor’s as-built drawings for civil elements and incorporate the as-built mark-ups into the record drawing set. 3. Prepare information to be included in operations and maintenance manuals as necessary. 4. Preparation of Record Drawings Proposed Fee Our fee for services is based upon the scope outlined above and the information we have at this time. We propose to provide civil engineering consulting services through construction on a lump sum basis as indicated in the table below. All fees will be billed based on the percentage complete. Expenses are included the below fee. Services Fees Pre-Design $2,500 Schematic Design Phase $15,000 Design Development Phase $11,000 Construction Documents Phase $24,500 Bidding Phase $1,800 Construction Phase $13,000 Close-out Phase $4,000 Total Compensation $71,800 AGENDA ITEM #6. c) December 15, 2016 Proposal for Civil Engineering Services City of Renton New Fire Station #15 Page 6 Assumptions • Survey in AutoCAD format including point file will be provided by others. A PDF of the final signed survey will also be provided. Survey will be used as base map for civil drawings. Survey shall include topographic. information, above and below grade utilities including but not limited to water, sewer, storm, power, gas, cable, telephone etc. Inverts, size and direction of flow shall be included for storm and sewer. Size of lines will be provided for water. If additional survey is required, or if the survey does not provide adequate information, coordination with the surveyor for the supplementary or updated information will be an additional service. • Assumes geotechnical report with civil engineering recommendations will be provided to LPD by others. If additional geotechnical testing is required, coordination with the Geotechnical Engineer for the supplementary or updated information will be an additional service. • LPD will coordinate with permitting agencies, actual submittal by others. • It is assumed the site plan will not undergo any changes after Schematic Design that will significantly change the civil site design requirements for the project. • Public (off-site) utility extensions are not required. • Design and detailing of cast in place retaining walls or shoring walls will by structural engineer. Earth walls or block wall over 4 feet will be designed by geotechnical engineer and incorporated into design documents by LPD. LPD will coordinate wall heights and drainage with structural and geotechnical. • Mechanical engineer will provide design and sizing grease interceptor and will include the design in the mechanical drawings and specifications. LPD will coordinate location and connections with mechanical. • LPD will coordinate with permitting agencies, actual permit submittal by others. • LPD will contract with Earthwork Services for earthwork quantities. Three iterations of earthwork calculations are included in our fee. • Payment for services on a regular monthly schedule, as billed. • It is assumed the site plan will not undergo any changes that will significantly impact the civil site elements of this project after Schematic Design. Permit documents will not be prepared until receipt of preliminary feedback by client and pre-application comments. • Building layout and location on site will be by Architect. Exclusions • Attendance at meetings on a regular basis beyond the meetings noted in the proposal. • Site visits above the amount noted. • Attendance or presentation at community meetings, hearings, and workshops. • Public (off-site) utility extensions. • Drainage adjustment or variance. Can be added as an additional service if required. • New fire hydrants or relocation of hydrants in the public right of way. • Structural engineering. • Traffic and sight distance calculations or studies. • Construction Traffic Control Plan. • Environmental Studies. LPD will provide support for SEPA related to civil engineering elements. • Electrical (including site and street lighting), mechanical, and franchise utility design. LPD will coordinate civil design with other engineering design disciplines. • Bid Coordination or management. • Reproduction for submittals. • LEED® strategies or certification. • Warranty services. AGENDA ITEM #6. c) December 15, 2016 Proposal for Civil Engineering Services City of Renton New Fire Station #15 Page 7 Thank you again for inviting this proposal. Please notify us if you have any concerns or disagree with any of the scope, terms, or conditions. This proposal constitutes the entire agreement between the client and LPD Engineering and supersedes any prior understanding or representation of any kind preceding the date of this proposal. We request that you sign and return a copy of this document to confirm you have read and agree with this document and with the enclosed Schedule of Conditions dated June 1, 2016. We are looking forward to working with you. Sincerely, LPD Engineering PLLC Laurie J. Pfarr, P.E. Schreiber Starling Whitehead Date Principal Please complete the following information for billing purposes: Billing Company/Contact Name: Billing Address: Billing Email: Attachments: Schedule of Conditions – January 1, 2016 cc: File AGENDA ITEM #6. c) EXHIBIT A Scope of Work Principal PM / LA Design Comp./ Tech Contracts Administration Admin. TASK SUBTOTAL $ 177.00 $ 155.00 $ 132.00 $ 112.00 $ 105.00 $ 80.00 TASK 1. Preliminary Design (no HBB work anticipated) $0.00 TASK 2. Schematic Design 2 12 0 20 0 2 $4,614.00 2.1 Site visit and review background/code information 4 6 2.2 Schematic Landscape Plan 6 10 2 - general planting limits - preliminary tree protection - preliminary plant palette 2.3 Schematic cost estimate 1 4 2.4 Quality control review (1) 2 2.5 Basis of Design narrative 1 Subtotal State Fee Schedule 1 of 2 Z:\2017 Projects\2017 Renton FS#15\17001 AGR\17001 AGR CONSULTANTS\Fire Station 15_HBB v2.xlsx Project: Fire Station #15 Client: City of Renton Firm: Hough Beck & Baird Inc. (HBB) Date: 1/5/2017 TASK 3. Design Development (Land Use Permit) 8 27 0 44 0 4 $10,849.00 3.1 Respond to Schematic Design comments 2 3.2 Planting Plan, Schedule and Details 4 8 24 2 - plant location, species and size - tree preservation fencing (location and type) - site furnishings (location and type) - soil preparation - planting and tree preservation details 3.3 Irrigation Plan and Schedule 2 8 - point of connection and controller location - irrigation schedule 3.4 Cost Estimate 2 12 3.5 Draft Specifications 8 2 3.7 Interdisciplinary review (1) 4 3.8 Quality control review (1) 4 3.9 Update Basis of Design narrative 1 AGENDA ITEM #6. c) EXHIBIT A $25,662.00 TASK 6. Bidding 0 6 0 4 0 0 $1,378.00 6.1 Respond to Contractor questions 4 6.2 Conformed set 2 4 TASK 7. Construction Observation 7 49 0 11 0 2 $10,226.00 7.1 Field reviews during construction (4) 4 16 4 2 7.2 Submittals, substitutions, shop drawing review 12 7.3 Requests for Information (RFI) 8 7.4 Punch List and Final Review 2 8 2 7.5 Record Drawings (from Contractor as-builts) 1 4 7.6 Plant Establishment Review (1) 1 4 1 TASK 8. Additional Services (for reference only; no tincluded at this time) $0.00 8.1 Color-rendered site plan 1 8 8.2 Plant materials / Site Furnishings board 1 4 8.3 Public art / water tower coordination 12 8.4 Additional field reviews during construction 1 4 1 Total Hours 27 117 0 121 0 10 Total Cost $4,779.00 $18,135.00 $0.00 $13,552.00 $0.00 $800.00 $37,266.00 HBB Reimbursable Expenses $ Estimated Arboricultural Services Expenses $ 450.00 4,000.00 check $41,716.00 ASSUMPTIONS: 1. Green roof is not anticipated. 2. LEED documentation and Value Engineering is not needed. 3. Design or mitigation of environmentally sensitive areas is not included. 4. HBB will not need to attend any public meetings or presentations. 5. Artist and water tower coordination is included, but all construction documents needed to support proposed art will be provided by others. 6. Plans will be prepared in AutoCAD format. Specifications will be CSI Master Spec format. Presentation drawings will be in PDF format. 7. The project will be developed as a single bid package. Bid alternates, bid additives or subsequent repackaging of the project into separate phases is not included. 8. Civil will provide water service and existing PSI at the point-of-connection. Electrical will provide electrical service to the controller and all wiring/details through the building to within 5' of the exterior of the structure. 9. Civil will provide any sightlines and height requirements within site lines. 10. Civil will provide any soil preparation needed within stormwater facilities. 11. Arboricultural services include an update to the Level 2 Basic Tree Assessment report prepared by Urban Forestry Services to reflect the final site design and services during construction to monitor the trees within the project limits currently identified in the report (dated November 2, 2016). 12. Design of the water tower and any associated landscape buffers, screening, parking and other support facilities are not included. 13. Architect will provide layout and design of all pedestrian paving areas. HBB will provide site furnishing locations and type on planting plans to generally include bench and/or picnic tables. 2 of 2 Z:\2017 Projects\2017 Renton FS#15\17001 AGR\17001 AGR CONSULTANTS\Fire Station 15_HBB v2.xlsx TOTAL COST OF SERVICES $ 41,716.00 Scope of Work Principal PM / LA Design Comp./ Tech Contracts Administration Admin. TASK SUBTOTAL $ 177.00 $ 155.00 $ 132.00 $ 112.00 $ 105.00 $ 80.00 TASK 4. Construction Documents (Building Permit) 10 23 0 42 0 2 $10,199.00 4.1 Respond to Design Development comments 2 4.2 Final Planting Plan, Schedule and Details 2 4 12 1 4.3 Final Irrigation Plan, Schedule and Details 2 6 24 1 - head location and size - sleeve location and size - pipe size, location, valves and GPM - water budget calculations 4.4 Final Cost Estimate 2 6 4.5 Final Specifications 4 4.7 Interdisciplinary review (1) 4 4.8 Quality control review (1) 6 4.9 Update Basis of Design narrative 1 AGENDA ITEM #6. c) Geotechnical & Pavement Engineering  Hydrogeology  Geoenvironmental Inspection &Testing January 3, 2017 HWA Proposal Number 2016-P136-21 Schreiber Starling Whitehead Architects 901 Fifth Avenue No. 3100 Seattle, WA 98164 Attention: Mary Jo Lux Subject: GEOTECHNICAL ENGINEERING SERVICES Kennydale Fire Station Renton, Washington Dear Mary Jo, In accordance with your request, HWA GeoSciences Inc. (HWA) is pleased to present this scope of work and cost estimate to provide geotechnical engineering services for design and construction of the Kennydale Fire Station in Renton, Washington. PROJECT BACKGROUND We understand that the City of Renton proposes to construct a new reservoir and fire station at 1404 N 30th Street in the Kennydale neighborhood of Renton, Washington. The site is currently unimproved and slopes gently upwards from the southwest to northeast, varying in elevation from approximately 208 feet to 226 feet. The project includes the design and construction of a new fire station to support emergency response operations and periodic training. The addition of a new fire station will provide improved response times for fire and emergency services in the Kennydale neighborhood and the RRFA service area, relieving some of the current load placed on Fire Stations 11, 12 and 16. The preliminary conceptual drawings indicate the proposed fire station will be located on the southern portion of the city-owned parcel, approximately 85 feet south of the proposed reservoir property line. We anticipate the fire station will be a single-story, at-grade structure with emergency vehicle equipment bays. We anticipate the proposed fire station will be supported on shallow foundations. Design of the new fire station and associated improvements will require evaluation of the existing soil conditions and anticipated soil-structure interaction. HWA proposes the following scope of services for this project. We understand the City also wishes to evaluate the infiltration potential of the native soils to determine potential stormwater treatment options. Additional site 21312 30th Drive SE Suite 110 Bothell, WA 98021 -7010 Tel: 42.774.0106 Fax: 425.774.2714 www.hwageo.com AGENDA ITEM #6. c) January 3, 2017 HWA Proposal No. 2016-P136-21 improvements are expected to include one retaining wall structure located in close proximity to the proposed tank. HWA should be notified once final locations of the fire station, infiltration facility, and retaining wall are selected. GEOTECHNICAL ENGINEERING SERVICES HWA will provide geotechnical engineering services in support of design of the proposed fire station. These services will consist of the following subtasks. • Review Available geotechnical information from the project site: HWA will search for available geotechnical data for the project site. This search will include a review of geologic maps, online geotechnical databases and the HWA project library. • Coordinate Field Work: HWA will coordinate with the City and the design team to determine appropriate field explorations locations. We will subsequently generate an exploration plan to assist with the permitting process. HWA will obtain a private utility location service to locate potential underground utilities in the vicinity of the proposed exploration locations. • Conduct Field Explorations: HWA proposes to drill three (3) geotechnical borings in support of design and construction of the new fire station. Two of these borings will be located within the proposed fire station footprint and one will be located within the stormwater facility. Each boring will extend to a depth of 25 to 30 feet. No ground water monitoring wells will be installed in these borings. • Generate Boring Logs and Assign Laboratory Testing: Soil samples retrieved from the borings will be sealed in plastic bags and taken to our Bothell, Washington laboratory for further examination and testing. Selected soil samples will be tested to determine their engineering properties. These tests will include natural moisture content and grain size analyses. Soil information will be presented in summary boring logs that will be generated upon completion of our exploration program. • Engineering Analysis: HWA will perform geotechnical engineering analyses to develop recommendations for design of the proposed new fire station. Geotechnical recommendations will be developed for the fire station foundations; seismic parameters for code-based design in accordance with IBC and ASCE 7-10; and site earthwork, including an evaluation of the suitability of existing soils for re-use as structural. • Storm Water Infiltration: HWA will perform a preliminary engineering analyses to evaluate infiltration capacity of the existing soils using the Grain Size Analysis Method described in the Stormwater Management Manual for Western Kennydale Fire Station Scope - Rev 1 2 HWA GeoSciences Inc. AGENDA ITEM #6. c) January 3, 2017 HWA Proposal No. 2016-P136-21 Washington. If the preliminary analysis shows that the encountered soils are conducive to onsite infiltration, a Pilot Infiltration Test (PIT) should be performed to provide recommendations for infiltration design, per King County Surface Water Design Manual, 2016. Please refer to the Optional Services section of this scope document if additional in-situ infiltration testing and analysis (i.e. Pilot Infiltration Testing) is required. • Reporting: Our findings and recommendations will be presented in a draft geotechnical report. Upon receiving review comments, HWA will finalize and stamp the report. • Geotechnical Construction Services:  Review Contractor Requests for Information (RFIs): HWA will review Contractor RFIs regarding geotechnical items such as temporary shoring and MSE wall design submittals. We estimate review of 2 RFIs/submittals.  Foundation Subgrade Inspection – HWA will visit the site as requested during construction to verify the subgrade has adequate bearing capacity and will prepare a field report for each visit.  On-call Consultation During Construction – HWA will provide on-call consulting during construction as requested to provide geotechnical evaluation of construction methods and subsurface conditions encountered and will prepare a field report for each visit. • Project Management: HWA will prepare monthly invoices, and progress reports, if required, and correspond with the SSW design team on a regular basis. ASSUMPTIONS/CONDITIONS The following assumptions were made as part of the development of the proposal for this work:  Site access will be provided to HWA and their subcontractors.  Any required permits will be provided at no cost to HWA.  Our scope does not include identification nor evaluation of contaminants that may be present in the soil or ground water.  Our scope does not include Pilot Infiltration Testing. This testing may be performed as part of an Optional Services Task, described below. COST ESTIMATE We estimate that the scope of services described herein to perform geotechnical engineering services will require a budget of $22,024. A breakdown of these costs is presented on the Kennydale Fire Station Scope - Rev 1 3 HWA GeoSciences Inc. AGENDA ITEM #6. c) January 3, 2017 HWA Proposal No. 2016-P136-21 attached project cost estimate spreadsheet. We will not exceed the above cost estimate without your prior authorization. However, if issues are encountered which would require a level of effort beyond the scope of our study, we will contact you immediately to discuss necessary modifications to our scope of services and/or budget before proceeding with any additional work. OPTIONAL PILOT INFILTRATION TESTING (PIT) SERVICES In the event that near surface soils and groundwater conditions that are conducive to onsite infiltration are encountered in the geotechnical borings, one Modified PIT test should be performed to determine a design infiltration rate, per King County Surface Water Design Manual, 2016. We propose the following scope of services for the Optional PIT Service. • Coordinate Field Work: HWA will coordinate with the City and the design team to determine the appropriate testing location. We will subsequently generate an exploration plan to assist with the permitting process and detail the logistics necessary to perform the testing. HWA will obtain a private utility location service to locate potential underground utilities in the vicinity of the proposed PIT location. All fire hydrants in close proximity to the site appear to be located on the opposite side of N 30th Street; so we anticipate renting a water truck to perform this work. HWA will coordinate field logistics including equipment rental, coordinating with subcontractors, and obtaining a Water Department permit. • Perform PIT Testing: HWA will perform one Modified PIT test in support of this project. • Update Final Report: We will update the geotechnical report to include the design infiltration data determined from the PIT testing program. • Project Management: HWA will prepare monthly invoices, and progress reports, if required, and correspond with the SSW design team on a regular basis. ASSUMPTIONS/CONDITIONS FOR OPTIONAL PIT TESTING SERVICES The following assumptions were made as part of the development of the proposal for this Optional PIT testing services: • Site access will be provided to HWA and their subcontractors. • Any required permits will be provided at no cost to HWA. • Our scope does not include identification nor evaluation of contaminants that may be present in the soil or ground water. COST ESTIMATE FOR OPTIONAL SERVICES Kennydale Fire Station Scope - Rev 1 4 HWA GeoSciences Inc. AGENDA ITEM #6. c) January 3, 2017 HWA Proposal No. 2016-P136-21 We estimate that the scope of services described herein to perform optional PIT testing services will require a budget of $14,172. A breakdown of these costs is presented on the attached project cost estimate spreadsheet. We will not exceed the above cost estimate without your prior authorization. However, if issues are encountered which would require a level of effort beyond the scope of our study, we will contact you immediately to discuss any necessary modifications to our scope of services and/or budget    Thank you again for the opportunity to provide this proposal. Should you have any questions regarding this proposal, or require additional services, please contact us at your convenience. Sincerely, HWA GEOSCIENCES INC. Sandy Brodahl, P.E. Geotechnical Engineer, Principal Enclosure: Project Cost Estimate General Conditions Kennydale Fire Station Scope - Rev 1 5 HWA GeoSciences Inc. AGENDA ITEM #6. c) Project Cost Estimate HWA Ref: 2016-P136-21 Kennydale Fire Station Date: 12-Dec-16 Renton, WA Revised Date 3-Jan-16 Prepared By: SRB Proposed Scope of work: Please refer to the accompanying scope of work. WORK TASK DESCRIPTION PERSONNEL & 2017 HOURLY BILLING RATES TOTAL AMOUNT Principal IX Geologist VII Geo Eng. VI Geo Eng. III Geo Eng. I CAD Admin. TOTAL HOURS $82.93 $60.10 $55.00 $40.00 $32.69 $23.00 $21.82 Geotechnical Engineering Design: Totals: 5 1 7 38 23 2 2 Review Existing Information, Plan and Coordinate Field Investigation 1 2 3 $105 Generate Exploration Plan 1 3 4 $138 Conduct Utility Locates 4 4 $131 Subsurface Exploration (assume 3 borings) 10 10 $327 Prepare Field Logs, Assign and Review Lab Tests 2 4 6 $211 Geotechnical Engineering Analysis 3 16 19 $805 Draft Geotechnical Letter Report 1 3 10 1 1 16 $693 Final Geotechnical Letter Report 1 1 4 1 1 8 $343 Geotechnical plan and specification review 2 4 6 $326 HWA QA/QC 1 1 2 $143 Geotechnical Construction Services Totals: 0 0 0 16 16 0 0 Review contractor RFIs (assume 2 RFIs) 4 4 $160 Foundation subgrade inspection (4 site visits) 4 16 20 $683 On-call consultation during construction (2 site visits) 8 8 $320 Project Management Totals: 0 0 0 12 0 0 0 Project and Contract Management 12 12 $480 TOTAL LABOR: 5 1 7 50 23 2 2 122 $4,864 HWA Labor Costs Direct Salary Cost (DSC) 4,864 Overhead (OH) @ 188.% of DSC 9,145 Fixed Fee @ 30% of DSC 1,459 Total Labor 15,468 LABORATORY TEST SUMMARY: ESTIMATED DIRECT EXPENSES: PROJECT TOTALS AND SUMMARY: HWA Labor $15,468 Direct Expenses $6,556 ESTIMATED DESIGN TOTAL: $22,024 Kennydale Fire Station Budget Estimate_ REV 1 Page 1 of 2 Test Est. No. Tests Unit Cost Total Cost Natural Moisture Content 10 $18 $180 Grain Size Distribution 10 $95 $950 Direct Shear Test 1 $510 $510 LABORATORY TOTAL: $1,640 Mileage @ $0.545/mile $216 Field equipment, supplies, etc. $50 Laboratory Testing (see detail to left) $1,640 Private Locating Service $250 Drilling Subcontractor $4,000 Drilling Subcontractor Markup (10 %) $400 TOTAL DIRECT EXPENSES: $6,556 A G E N D A I T E M # 6 . c ) Proposed Additional Services Scope (PIT Test): Please refer to the accompanying scope of work. ESTIMATED HWA LABOR WORK TASK DESCRIPTION PERSONNEL & 2017 HOURLY BILLING RATES Principal VIII Geo Eng. VI Geo Eng. III Geo Eng. I Geologist I CAD Admin. TOTAL HOURS TOTAL AMOUNT $74.04 $55.00 $40.00 $32.69 $26.25 $23.00 $21.82 Geotechnical PIT Testing Totals: 1 1 27 0 18 0 0 Generate field exploration plan for PIT test permit 1 2 3 $135 Coordinate equipment rental and field logistic Water Department permit 2 6 8 $238 Coordinate and obtain Water Department permit (including site visit) 6 3 $319 Conduct utility locates 3 3 $79 Conduct PIT test and restoration (assume 1 test) 1 16 4 21 $819 Generate PIT log and assign lab testing 1 2 3 $93 Geotechnical Design Services Totals: 3 0 6 6 0 1 1 Model and develop stormwater design parameters based on PIT test 2 2 6 10 $424 Update geotechnical engineering report 1 4 1 1 7 $279 Project Management Totals: 0 0 6 0 0 0 0 Task Management 6 0 6 $240 TOTAL LABOR: 4 1 39 6 18 1 1 61 $2,625 HWA Labor Costs Direct Salary Cost (DSC) 2,625 Overhead (OH) @ 188% of DSC 4,934 Fixed Fee @ 30% of DSC 787 Total Labor 8,346 LABORATORY TEST SUMMARY: ESTIMATED DIRECT EXPENSES: PROJECT TOTALS AND SUMMARY: Assumptions: 1. All hours and items are estimated, and may be increased or decreased within the limits of the budget at the discretion of HWA's project manager. The HWA project manager may also transfer funds allocated for direct costs to professional/technical hours. 2. All site access, clearing and any permitting required for exploration work will be provided by the City, at no additional cost to HWA. 3. The scope of work is related solely to geotechnical engineering evaluation of site soil and ground water conditions, with a view to foundation support and ground water elevation. Neither identification nor evaluation of contaminants that may be present in the site subsoils is included. 4. These estimates may require adjustment due to the Contractor's rate of construction, weather delays, night work and/or other factors beyond our control. 5. This cost estimate was prepared with the understanding that the Client will schedule inspection as needed. Requirements: 1. We require copies of the approved plans and specifications. 2. We request at least 24 hours notice to schedule the site visits for inspection. Kennydale Fire Station Budget Estimate_ REV 1 Page 2 of 2 Test Est. No. Tests Unit Cost Total Cost Natural Moisture Content 2 $18 $36 Grain Size Analysis plus Hydrometer 3 $230 $690 LABORATORY TOTAL: $726 Mileage @ $0.545/mile $100 PIT test restoration $300 Backhoe for PIT tests $2,500 Private locating service $200 Water truck rental for PIT tests $2,000 Laboratory testing $726 TOTAL DIRECT EXPENSES: $5,826 Direct Expenses ESTIMATED DESIGN TOTAL: A G E N D A I T E M # 6 . c ) Proposal for Commissioning Authority Services City of Renton – New Fire Station Date: January 5, 2017 To: Mary Jo Lux Schreiber Starling & Lane Architects By: Bryan Welsh, President Welsh Commissioning Group, Inc. Welsh Commissioning Group, Inc. (WCG) is pleased to offer the following proposal for services per the listed Scope of Work and Cost Proposal Detail. Project Description: Construction of a new approximately 7,500 SF fire station located in Renton, WA. Scope of Work: The systems to be commissioned under this proposal include those as outlined in Attachment – A, Commissioned Systems and Equipment List. The following are the duties of the Commissioning Authority (CxA) including commissioning deliverables. Note: Design Team refers to the Architect and Engineer of Record and their sub- consultants. The Commissioning Team refers to the Client, Owner (if different than Client), Design Team, Contractor, Sub-Contractors and Equipment Suppliers. 1. The CxA shall review the project documents for issues related to constructability, maintainability and ability to commission. Any issues discovered will be reported to the Owner and Design Team in a written report. 2. The CxA shall develop and provide to the Project Architect the project specification sections related to commissioning procedures. This documentation shall be provided to the Project Architect in a timely fashion to allow the document to be included in the bid set of Project Documents. 3. The CxA shall review selected Contractor provided submittal documentation for systems and equipment to be commissioned. This review is in addition and supplementary to the formal review as provided by the Project Design Engineer(s) of record. Any issues discovered will be reported to the Owner and Design Team in a written report. 4. The CxA shall provide a complete Commissioning Plan to the Commissioning Team in a timely fashion following the date of submittal approval by the Design Team for all systems to be commissioned. At a minimum, this Commissioning Plan shall include the following: 4508 Auburn Way N., Suite B www.wcxg.com Phone (253)856-3322 Auburn, WA 98002 Fax (253)859-2072 AGENDA ITEM #6. c) • A complete list and description of all equipment and systems to be commissioned. • Installation verification data entry forms for systems and equipment to be commissioned. • Startup documents (checklists) for systems and equipment as provided by the Contractors. • Functional performance test procedures and data entry forms for systems and equipment designated to be functionally performance tested. • A sample version of the commissioning issues list. This list is to be maintained and updated by the CxA on a regular basis during the entire commissioning process. 5. The CxA shall schedule, organize and coordinate an initial on-site commissioning coordination meeting. The initial meeting shall be with the Owner, Design Team and Contractors to present the commissioning plan, and discuss issues related to the proposed commissioning process. Meeting agenda and minutes shall be provided by the CxA 6. The CxA shall schedule, organize and coordinate a controls integration meeting. The controls integration meeting shall be with the HVAC control contractor, lighting control contractor and Design Team to review control strategies and testing; to be held after receipt of submittals and prior to programming. Meeting agenda and minutes shall be provided by the CxA 7. The CxA shall schedule, organize and coordinate on-site commissioning meetings and site observations. Commissioning meetings will be for the purpose of coordinating commissioning tasks with the contractor and discussing unresolved issues. Meeting agenda and minutes shall be provided by the CxA. Coincident with meetings, site observations shall be conducted by the CxA during the construction process. The purpose of these observations will be to evaluate compliance to contractual obligations such as cleanliness, capping ductwork, access to equipment, maintainability and so forth to identify concerns before they are repeated throughout the project. A site observation report will be provided. The number of meetings will be as agreed upon in the Fee Proposal. 8. The CxA shall be responsible for performing documented Installation Verifications (IV) for verifying that the equipment and systems designated for commissioning are completely installed and ready for functional testing. Issues discovered during the IV will be documented by the CxA in a Commissioning Issues Log and communicated to the Commissioning Team. The completed IV forms will be provided by the CxA in the final report. 9. The CxA shall review the TAB report and provide written comments to the Commissioning Team. The CxA shall verify testing, adjusting and balancing (TAB) work (10% sample basis). Issues discovered during the TAB review will be documented by the CxA in the Commissioning Issues Log and communicated to the Commissioning Team. 10. The CxA shall be responsible for scheduling, coordinating and participating in the completion of functional performance testing as detailed in the Commissioning Plan. This work includes the completion of all data entry forms for inclusion in the Commissioning Report. Issues discovered during functional test will be documented by the CxA in a Commissioning Issues Log and communicated to the Commissioning Team. The completed functional test forms will be provided by the CxA in the final report. 11. The CxA shall retest or otherwise verify reported corrections on a one time per issue basis. The CxA shall provide an updated Commissioning Issues List to the AGENDA ITEM #6. c) Commissioning Team. Additional retesting and verification of corrections beyond the one time per issue shall constitute work beyond the commissioning scope of work. 12. At the completion of all commissioning related procedures, the CxA shall be responsible for assembling and producing the Commissioning Report for submission to the Owner. This report shall contain at a minimum the following: • A copy of the Commissioning Plan. • Copies of completed data entry forms related to installation verification checklists, start-up checklists, and functional performance tests. • A final version of the commissioning issues list showing the current resolution status of all issues, including the status of those issues still outstanding. Cost Proposal Detail: Item Description Qty Units Rate Extension 1 Design review with report 8 Hrs 122 976 2 Develop commissioning specifications 4 Hrs 122 488 3 Review of equipment submittals 12 Hrs 122 1,464 4 Develop formal commissioning plan including all forms 16 Hrs 122 1,952 5 Conduct initial commissioning coordination meeting 6 Hrs 122 732 6 Conduct HVAC and lighting controls integration meeting 6 Hrs 122 732 7 Additional meetings/site observations (3 on-site meetings) 15 Hrs 122 1,830 8 Perform Installation Verification 12 Hrs 122 1,464 9 Review TAB report and verify TAB, provide report 12 Hrs 122 1,464 10 Perform and witness functional performance tests 54 Hrs 122 6,588 11 Re-test of failed systems and back-check issues 19 Hrs 122 2,318 12 Prepare and provide the Commissioning Report 6 Hrs 122 732 *Total: 20,740 *Please note that per the Terms and Conditions the total does not include fees for additional insurance or special insurance forms beyond the limits and scope that WCG currently maintains. Any additional fees will be billed at cost. Please see Terms and Conditions below for a listing of the insurance coverage included in this fee proposal. AGENDA ITEM #6. c) Terms and Conditions: 1. This proposal is a lump sum value. Additional services outside the scope of this proposal are available at the current WCG Commissioning Project Manager billing rate, plus related expenses at cost if applicable. 2. This proposal represents the Commissioning Authority’s interpretation of the project requirements. This proposal is limited to the level of effort indicated for each work scope item. Any project requirements not reflected in the proposed work scope that are later determined to be necessary will be handled by a negotiated change to the contract. 3. This proposal is valid only if the specifications as provided by WCG have been included in the contract documents. 4. The work scope proposed includes re-testing or re-verifying issues on a one-time-per-issue basis. Additional tests or re-verification beyond one per issue will be outside the scope of this proposal and will only be completed as approved by the Owner, and at an additional cost. Note: The commissioning specifications as provided by WCG contain language that allows for reimbursement (from the Contractor to the Owner) for these additional costs. 5. Commissioning services require access to a variety of design and submittal documents from the Owner, design team and various contractors. This includes, but is not limited to, conformed specifications and drawings, product submittals, installation/start-up forms and test forms. This proposal is contingent upon timely submittal of requested documents to the Commissioning Authority. 6. Commissioning services requires full access to the building control systems. This proposal is contingent on the commissioning provider being provided full access to the building control system, both remotely and locally. This includes any required access to the Owner’s network system. 7. The commissioning requirements as specified on this project require the full cooperation and assistance of the General Contractor in assuring the participation of all related sub-contractors as willing participants in the commissioning process. WCG shall not be held accountable for failure to complete the commissioning work scope due to lack of cooperation from the General Contractor or any sub -contractors, during the commissioning process. 8. The commissioning process requires adequate time allowance in the construction schedule for various commissioning activities. WCG shall not be held accountable for failure to complete the commissioning work scope in a timely fashion due to lack of adequate time allocation in the construction schedule. 9. Invoices for services and expenses will be issued monthly for the portion of work completed. 10. This proposal shall remain valid for 90 days. 11. This proposal is based on and limited to the project description under scope of work and Attachment - A, Commissioned Equipment List. This proposal excludes commissioning of any systems or equipment not listed in Attachment – A; regardless of how commissioning is referenced or implied in the project documents. 12. This fee proposal is based on WCG maintaining insurance in the following kinds and amounts: Commercial Liability $1,000,000 per occurrence, $2,000,000 aggregate, Automobile Liability, non- owned and hired only, $1,000,000 each accident, Employer’s Contingent Liability $1,000,000 each accident, Commercial Umbrella $3,000,000 per occurrence and aggregate, and Professional Liability $1,000,000/$25,000 deductible. Additional insurance amounts that are required in excess of these limits will incur additional fees and may add additional time to execute the contract. Also, requiring special forms to our standard insurance will incur additional fees. These special forms include but are not limited to; Additional Insured - primary and non-contributory CG7680, Waiver of Transfer of Rights of Recovery CG2404, and Additional Insured – Completed Operations CG8672. AGENDA ITEM #6. c) Attachment A – Commissioned Systems and Equipment List The systems to be commissioned under this proposal are listed below. HVAC Domestic Hot Water Lighting Control Energy Metering Systems This proposal excludes any systems or equipment not listed above regardless of whether commissioning is referenced or implied for those excluded systems in the project documents. AGENDA ITEM #6. c) Kennydale Fire Station January 3, 2017 GENERAL CONDITIONS HWA GeoSciences Inc., a Washington Corporation (“HWA”), and Client agree to a work assignment in accordance with the attached proposal and cost estimate, and the following general conditions. INTEGRATION The attached letter together with these General Conditions comprises the entire Agreement between the parties. This Agreement may not be changed without the prior written consent of all parties to the Agreement. There are no terms or conditions which are not expressed in this Agreement. STANDARD OF CARE HWA agrees to perform its professional services in accordance with that degree of care and skill ordinarily exercised by similarly qualified geosciences professionals currently practicing in this area under similar conditions. No warranties or other representations are expressed or implied. CLIENT FURNISHED INFORMATION AND OBLIGATIONS The Client is responsible to provide HWA with a description of the property, its location, and the locations of any underground utilities, facilities or structures on or adjacent to the property which could impact our work. HWA, its owners, employees, subcontractors and agents will not be responsible for any damage to buried utilities or subterranean structures which are not specifically identified to HWA. The Client also must advise HWA of the location and nature of any known or suspected hazardous materials that may exist on the property. SITE ACCESS/RIGHT OF ENTRY The Client agrees to advise HWA, prior to commencement of our services, of any special requirements for entry, work permits, security clearances, licenses, or any other required permissions. If the property is not owned by the Client, the Client shall obtain permission for right-of- entry for the purpose of performing our services. SURFACE AND SUBSURFACE DISTURBANCE HWA will take reasonable precautions to minimize surface and subsurface disturbance of the site. In the normal course of exploratory work some disturbance may occur, and the restoration of any disturbance is not part of this Agreement, unless specifically provided in the scope of services and budget for the work. UNANTICIPATED CONDITIONS OR HAZARDOUS MATERIALS Subsurface conditions at some locations at the site may vary from those encountered at the locations where surveys or explorations are made. Because the interpretations and recommendations of HWA are based solely on the information available to HWA, limitations on the available information will result in some uncertainty, and, therefore, risk, with respect to the interpretation of environmental, geologic and geotechnical conditions, despite the use of due professional care. If conditions different from those described in our report are observed or appear to be present, HWA should be retained to provide additional analyses as necessary to evaluate the situation and modify our recommendations as appropriate. The discovery of unanticipated conditions or hazardous materials constitutes a changed condition which may require renegotiation of the scope of services and budget, or termination of services. If unanticipated hazardous materials are encountered, HWA may take immediate action to protect health and safety. HWA shall notify Client as soon as practically possible should unanticipated hazardous materials be encountered. Client agrees to compensate HWA for the additional cost of services necessary to protect the health and safety of the public, HWA’s employees, or others. INDEMNIFICATION FOR HAZARDOUS MATERIALS AND RELEASE OF POLLUTANTS Client agrees that any hazardous materials, including asbestos, present at the work site, prior to and during the performance of this Agreement were not generated, stored or disposed of by HWA. The exploration for and assessment of hazardous materials by HWA are done on behalf of the Client. To the fullest extent permitted by law, the Client shall defend, indemnify and hold harmless HWA, its owners, employees, subcontractors and agents, from any and all liability, loss, costs, damage or expenses (including attorneys’ fees and costs upon trial and appeal) arising out of or in connection with (1) any future pollution-related claims or damages at the site, including potential claims from third parties that may name HWA as a defendant, and (2) the performance of any professional services of HWA that result in alleged exacerbation of existing environmental pollution or contamination, or result in any newly caused or created pollution or contamination. This indemnification will not apply to claims, damages, losses or expenses which are a result of negligent acts by HWA under this Agreement, or which arise from new pollutants introduced solely by HWA. REPORTING OF HAZARDOUS SUBSTANCE RELEASES The Client is responsible for reporting releases of hazardous substances when such reports are required by government agencies. The Client agrees to defend and hold HWA harmless for government or third party action taken for Client’s failure to comply with hazardous substance release reporting requirements. JOB SITE CONDUCT AND SAFETY HWA will be responsible for its professional activities on the job site. This will not relieve the Client, Owner, or construction contractors of their obligation to maintain a safe job site. Neither HWA’s professional activities nor the presence of its employees or subcontractors shall be construed to imply responsibility for job site safety. SAMPLE RETENTION AND DISPOSAL Non hazardous samples will be discarded 30 days after they are obtained unless prior arrangements are made to store or deliver the samples. Samples containing hazardous materials that are regulated under federal, state, or local environmental laws will be returned to the site. HWA Project 2016-P136-21 1 HWA GeoSciences Inc. AGENDA ITEM #6. c) Kennydale Fire Station January 3, 2017 INSTRUMENTS OF SERVICE Reports, field data, laboratory data, analyses, calculations, estimates, designs and other documents prepared by HWA as instruments of service shall remain the property of HWA. HWA will retain pertinent records relating to the services performed for a period of ten years following submission of the report. Copies of the instruments of service will be made available to the Client on request at a reasonable fee. Reuse of any instruments of service by the Client on extensions of this project or on other projects without HWA’s written permissions will be at the Client’s risk. Client agrees to defend, indemnify and hold harmless HWA from claims, damages and expenses arising out of such reuse. BILLING AND PAYMENT Billing for services will be submitted monthly. Payment is due on receipt of the invoice unless otherwise agreed in writing. A service charge of one and one-half percent (1.5%) per month will be added to unpaid accounts due over 30 days. Expenses incurred in preparation and/or foreclosure of any lien or collecting delinquent amounts including, but not limited to attorneys’ fees, costs at trial and appeal and charges for HWA’s staff time shall be paid in addition to the delinquent amount. NATION OF SERVICES This Agreement may be terminated by either party upon at least seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms and conditions through no fault of the terminating party. Such termination shall not be effective if that substantial failure has been remedied before expiration of the period specified in the written notice. In the event that the Client requests early termination of our services, HWA reserves the right to complete such analyses and records as are necessary to place its files in order and complete a report on the services performed to date. Charges for these termination activities shall be in addition to all charges incurred up to the date of termination. INSURANCE HWA maintains Workers’ Compensation and Employer’s Liability Insurance as required by state laws. HWA also maintains comprehensive general, auto, professional and environmental liability insurance, certificates of which are available upon request. LIMIT OF LIABILITY General Liability: In the performance of this Agreement and subject to the limits, terms and conditions of property damage and public liability coverage, HWA agrees to indemnify and hold Client harmless from HWA’s proportional share of liability resulting from its negligence and any breech of contract compared to that of other persons or entities which results in damage to the Client. HWA shall not be responsible for any loss, damage, or liability beyond the amounts, limits, coverage or conditions of its insurance coverage on the date the claim is made. HWA shall not be responsible for Client’s negligence nor the negligence of third parties. Professional Liability: In consideration of relative opportunities for financial reward from this project for the parties to this Agreement, Client agrees that the maximum aggregate amount of its recovery from HWA or its employees due to any and all claims of professional negligence and breach of contract arising out of any incident shall be limited to $50,000 or the amount of HWA’s fees for the services provided under this Agreement, whichever is less, unless a higher limit with commensurate compensation is specifically negotiated. CONSEQUENTIAL DAMAGES HWA shall not be liable for consequential damages, including loss of use or loss of profits, or indirect damages, regardless of whether such claim is based upon alleged breach of contract, willful misconduct, strict liability, breach of warranty or negligent act, error or omission, whether professional or nonprofessional. DISPUTES Any dispute, controversy or claim arising out of or relating to this Agreement, or breach thereof, shall be mediated. The law of the State of Washington will govern the validity and execution of this Agreement and the disposition of any claims related to this Agreement. The prevailing party in any dispute or litigation concerning this Agreement will be entitled to recover reasonable attorneys’ fees and costs incurred at trial and appeal, including staff time, court costs, attorneys’ fees, and other claim-related expenses. ASSIGNMENTS Neither the Client nor HWA may delegate, assign, sublet or transfer the duties, interests nor responsibilities set forth in this agreement without the written consent of the other party. SURVIVAL These terms and conditions shall survive the completion of the services under the Agreement and the termination of the Agreement for any cause. SEVERABILITY The Client and HWA have entered into this Agreement of their own free will, to communicate to one another mutual understandings and responsibilities. Any element of the Agreement later held to violate a law or regulation shall be deemed void and remaining provisions shall continue in force. Client and HWA shall in good faith attempt to replace any invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision. HWA Project 2016-P136-21 2 HWA GeoSciences Inc. AGENDA ITEM #6. c) TENW Transportation Engineering NorthWest CONSULTANT SERVICES AGREEMENT By this agreement dated December 20, 2016, Schreiber Starling Whitehead Architects ("Client") requests and authorizes Transportation Engineering Northwest, LLC ("TENW") to provide signal design and channelization engineering services in conjunction with the Renton Fire District Station #15 project within southeast Renton, WA. The purpose of TENW's efforts will be to complete tasks as outlined in the attached Exhibit A. Costs for TENWÊs scope of services will be invoiced on a time and materials basis not to exceed $40,750. Changes in the scope of work will require a formal amendment of the contract before the Extra Work can be undertaken. Email transmission will be deemed effective for the authorization of Extra Work. TENW staff will be billed at their hourly rates at the time work is performed. Payment of each invoice is to be made within 30 days from date of invoice; the Client agrees to pay a service fee of 1.5 percent per month on all unpaid invoice amounts over 60 days old. TENW reserves the right to stop work if payment is not received within 60 days. Final report submittal, attendance and/or testifying at public hearings, attendance at extra meetings or responses to comments on TENW's work will not be made unless payment is up to date. In case of suit or legal action is commenced to collect any outstanding payments due under this agreement, TENW shall be entitled to collect, in addition to the costs provided by statute, all reasonable attorney's fees. Any judgment shall bear interest at the rate of 1.5 percent per month on the outstanding balance. Invoices will be emailed to the contact below: Keith Schreiber AIA, Principal Schreiber Starling Whitehead Architects 901 Fifth Avenue, No. 3100 Seattle, WA 98164 Phone: 206-682-8300 Transportation Planning | Design | Traffic Impact & Operations PO Box 65254, Seattle, WA 98155 | Office (206) 361-7333 AGENDA ITEM #6. c) TENW Transportation Engineering NorthWest On behalf of the Client, I have signing authority, have read, understood and agree to the terms of this contract. . / / . (Signature) (Date) . ( ) - . (Printed Name) (Telephone No.) Agreed to on behalf of TENW. . 12 / 20 / 2016 . (Date) Mike Read, P.E., Principal (206) 361-7333 x 101 Transportation Planning | Design | Traffic Impact & Operations PO Box 65254, Seattle, WA 98155 | Office (206) 361-7333 (Signature) AGENDA ITEM #6. c) Renton Fire Station – Emergency Signal Design EXHIBIT A SCOPE OF SERVICES Renton Fire Station #15 - Emergency Signal Design The following is a scope of work and fee estimate for preparation of a Signal Plan, Channelization Plan, and a Traffic Control Plan (for installation) in support of the proposed new Renton Fire Station #15 on NE 30th Street in Renton, WA. Plans will be prepared for the City of Renton review and approval. The final deliverable will be approved construction plans. Two comment review rounds are assumed. SCOPE OF WORK The following tasks/deliverables will be provided by TENW as part of this Scope of Services: Signal Plans o Scope: TENW will prepare Signal Plan, including specifications and installation of an emergency signal interconnected with the Fire Station alert system to include wiring diagram, conduit, junction boxes, interconnection systems, and advanced Opticom system midblock on N 30th Street. Field work to confirm these and other conections for pedestrian push button/ped head crosswalk are assumed. o Deliverables:  Conceptual Signal Layout (30% level for Early Design Phase, 1-sheet)  Signal Plan/Foundation Details/Pole Chart (2/3 - Sheets)  Power Load/Wiring Diagrams (1-Sheet)  Interconnection Details (1-sheet)  Supporting Calculations/Specifications/Standard Details/Special Provisions (3-5 sheets) Cost Estimate: $17,500 Channelization/Signage Plans o Scope: TENW will prepare Channelization Plan to remove (as needed) and/or install appropriate striping on N 30th Street for advanced stop bar locations, fire/emergency vehicle maneuvering area and advanced signage. Line type, marking specifications, and signage details with stationing/offsets would be detailed. o Deliverables:  Channelization/Signage Plan (1 sheet) Cost Estimate: $3,500 Traffic Control Plans o Scope: TENW will prepare a Traffic Control Plans to allow for full or partial lane closures as needed to install the emergency signal and channelization modifications along N 30th Street. Traffic control plans for shoulder closures, partial/full lane closures would be provided with flagging, signage, and work zone areas for installation. o Deliverables:  Traffic Control Plan (2-3 sheets) Cost Estimate: $6,500 TENW 1 December 20, 2016 AGENDA ITEM #6. c) TENW Transportation Engineering NorthWest Design Team Meetings/Agency Meetings/Utility Coordination  Scope: TENW would provide both Principal-level and Senior design engineer attendance at Design Team, Agency Meetings, and utility coordination meetings throughout the course of the project, from Early Design Phase through project close-out. o Deliverables:  Meeting notes, email/fax communication. Cost Estimate: $9,750 Construction Administration/As-Built Drawing Preparation • Scope: TENW would provide construction administrative support services, including shop drawing/submittal review, responses to contractor RFIÊs, site visits/field inspections, and with a couple site visits and one at close out/commissioning of the signal system. o Deliverables:  Response to RFI, field notes, email communication, and field visits. COST ESTIMATE Cost Estimate: $3,500 The total cost to complete the tasks described above is estimated not to exceed $40,750. TENW proposes to work on a Time and Materials basis with a not-to-exceed budget this amount. We will keep you informed of our budget status and project progress. We will work with you to adjust our scope and budget should additional work outside the above scope be required. Work will not be performed outside the current budget without your prior authorization. CLIENT RESPONSIBILITIES The following services and/or items will be provided by others to TENW:  Civil Improvements Plans including sidewalk, drainage, grading, paving, TESC, etc. will be provided by others.  A topographic survey of existing conditions in the area, including all necessary information for design purposes. The survey will include existing edges of pavement, roadway centerlines, channelization, sidewalks, driveways, curbs, utilities (above and below ground), right-of-way, easements, elevations, and all other elements of a typical complete topographic survey.  Geotechnical recommendations associated with traffic signal pole foundation design.  Utility locate potholing with respect to potential underground conflicts, if necessary.  Easement/right-of-way acquisition coordination if necessary. TENW will work with project team to determine any right-of-way acquisition or easement needs (for signal equipment, junction boxes, conduit, or power supply). TENW assumes that legal descriptions will be prepared by the civil engineer or surveyor. TENW 2 December 20, 2016 AGENDA ITEM #6. c) Materials Testing & Consulting, Inc. Geotechnical Engineering & Consulting ● Materials Testing ● Special Inspection ● Environmental Consulting Date: January 10, 2017 Client Name: SSW architects Contact: Mary Jo Lux Address: Renton Email: lux@sswarchitects.com Phone: Fax: 206-682-8300 Architect: Schreiber Starling Whitehead Architects Project Name / Location: Renton Fire station #15 , Renton , WA Based on Drawings Dated: N/A Materials Testing & Consulting, Inc. (MTC) thanks you for the opportunity, and respectfully submits the following proposal to provide materials testing and special inspection services during construction of the above-referenced project. Combined with our past experience with projects of similar size and scope, we estimate the total cost of our services for this project to be: (03) Special & Construction Inspection Item Unit Quantity Rate Total Reinforced Concrete Inspection Hour 80 $ 60.00 $ 4,800.00 Structural Masonry Inspection Hour 220 $ 60.00 $ 13,200.00 Lateral Wood Framing Inspection Hour 60 $ 60.00 $ 3,600.00 Structural Steel & Welding Inspection Hour 132 $ 75.00 $ 9,900.00 Fab Shop Inspection ( Assumed WABO approved) Hour 4 $ 75.00 $ 300.00 Proprietary Anchor Inspection Hour 24 $ 60.00 $ 1,440.00 0 $ 33,240.00 (04) Laboratory Testing - Special & Construction Inspection Item Unit Quantity Rate Total Concrete Compression Test Cylinders - 4” x 8” Each 50 $ 22.00 $ 1,100.00 Masonry Prisms Tests Each 18 $ 120.00 $ 2,160.00 Subtotal - Special & Construction Inspection: $ 3,260.00 (30) Project Management & Consulting Services Item Unit Quantity Rate Total Project Manager Hour 26 $ 80.00 $ 2,080.00 Subtotal - Project Management & Consulting Services: $ 2,080.00 Budget Estimate for Services - Total: $ 38,580.00 • Prices are subject to change if this agreement is not executed within 90 days from the date of the bid. • All services will be provided on a time and materials basis. The total is an estimate the actual construction cost will be based on the project schedule and sequencing. The estimate is not a guaranteed price. A four hour minimum charge applies to all work performed, billing is also based on a portal to portal basis. • MTC will utilize the laboratory based closest to the project site. MTC offers additional services upon request which will be billed at our regular fee schedule. Acceptance of this proposal will constitute agreement to MTC standard general terms and conditions. • In closing, our experienced inspection staff will ensure the highest level of quality is brought to your project. We believe that our local staff and vast experience on projects of similar size and scope make MTC the clear team member of choice for this project. We look forward to working with you. Respectfully Submitted, Raymond McNamara Raymond McNamara , Project Manger (360) 755-1990 Client Authorized Signature Printed Name & Title Date Corporate • 777 Chrysler Drive • Burlington, WA 98233 • Phone 360.755.1990 • Fax 360.755.1980 SW Region • 2118 Black Lake Blvd. S.W.• Olympia, WA 98512 • Phone 360.534.9777 • Fax 360.534.9779 NW Region • 805 Dupont St, Suite 5 • Bellingham, WA 98226 • Phone 360.647.6061 • Fax 360.647.8111 Kitsap Region • 5451 N.W. Newberry Hill Road, Suite 101 • Silverdale, WA 98383 • Phone/Fax 360.698.6787 Visit our website: www.mtc-inc.net AGENDA ITEM #6. c) Page 1 of 1 AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 1 EXHIBIT B City of Renton CONDITIONS OF THE AGREEMENT Table of Articles I. OWNER'S RESPONSIBILITIES VII. COMPENSATION FOR ADDITIONAL SERVICES II. BASIC SERVICES OF A/E AND REIMBURSABLES III. ADDITIONAL SERVICES AND VIII. COMPENSATION FOR REIMBURSABLES CHANGES DURING CONSTRUCTION IV. A/E'S ESTIMATE OF IX. MWBE PARTICIPATION CONSTRUCTION COST X. NOT USED V. DEFINITIONS FOR BASIS OF COMPENSATION XI. GENERAL REQUIREMENTS VI. COMPENSATION FOR BASIC XII. QUALITY ASSURANCE SERVICES XIII. GLOSSARY ARTICLE I - OWNER'S RESPONSIBILITIES A. Owner shall designate in writing a representative authorized to act on its behalf with respect to this Agreement. B. Before any work is to begin under the terms of this Agreement, Owner shall issue A/E a written Authorization to Proceed. Any work performed by A/E prior to receipt of the Authorization to Proceed shall be performed at A/E's risk. C. Owner shall consult with A/E regarding the general and specific requirements for the Project and shall furnish A/E a copy of Owner's Project guidelines, including functional requirements, technical requirements, site requirements, sustainable design requirements, and any other conditions peculiar to the Project that may affect the design, location, schedule, or cost. D. Owner may incorporate into the Project documents, drawings, and specifications provided by consultants retained directly by Owner. In such cases, authorship of such Contract Documents will be clearly identified. E. Owner shall furnish required information, approvals and services as expeditiously as necessary for the orderly progress of the Work. A/E shall promptly notify Owner in writing in the event orderly progress of the Work is disrupted by failure of Owner to provide such information, approvals or services, and the Project Schedule shall be adjusted as mutually agreed. F. When the Construction Cost Estimates or the lowest responsive, responsible bids differ from the City of Renton’s proposed construction cost, Owner shall cooperate with A/E in making necessary program, design alternatives and budget decisions to reconcile the differences. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 2 G. Owner shall reimburse the A/E for or shall separately furnish, if reasonably required for the Project and requested by A/E, a land survey of the site, prepared by a registered land surveyor. The survey shall indicate applicable grades and lines of streets, alleys, pavements and adjoining property, rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site. The survey shall also indicate locations, dimensions, and data pertaining to existing buildings, other improvements and trees, and information concerning location of service and utility lines, both public and private, above and below grade, including inverts and depths as indicated by available records. The survey shall be referenced to a Project benchmark. H. Owner shall arrange and pay for the required advertisements for bid and other legal notices. I. Owner shall reimburse the A/E for or shall separately furnish the services of a geotechnical engineer or other similar consultant necessary for determining soil, subsoil, and air or water conditions if such services are reasonably required by the Project. Such services may include test borings, test pits, soil bearing values, percolation tests, air and water pollution tests, and other necessary operations for determining soil, subsoil, air, or water conditions. J. Owner shall reimburse the A/E for or shall separately furnish other applicable testing services if reasonably required for the Project. K. The A/E may reasonably rely upon the accuracy and completeness of Owner furnished services, information, surveys and reports required by Article I. L. Owner will assist the A/E in coordinating the Project with all Agencies Having Jurisdiction (AHJ). M. Owner shall provide information for the Project, including a program that shall set forth Owner’s objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. N. Owner shall establish and update an overall budget for the Project, including the construction cost, Owner's other costs, and reasonable contingencies related to all of these costs. ARTICLE II - BASIC SERVICES OF A/E A. General Items 1. A/E shall exercise that degree of care, diligence, skill and judgment in the rendition of all services under this Agreement that is normally exercised by A/E’s performing work for projects of a size, scope and complexity similar to this Project. 2. A/E acknowledges the relationship of trust and confidence established between A/E and Owner by this Agreement. Accordingly, A/E's acts shall be consistent with this relationship. A/E shall further the interest of Owner through appropriate administration, management and design. 3. Prior to the start of Schematic Design, A/E shall prepare for Owner’s approval a written schedule for performance of A/E's services for the Project. The schedule shall be in the form and level of detail required by Owner. A/E shall periodically reevaluate the established schedule and promptly notify Owner in writing of any actual or anticipated deviation of A/E's services from the schedule. Any adjustments to the established time schedule shall be allowed only when approved in writing by Owner. A/E shall provide revised time schedules when so approved. Failure to meet the agreed upon schedule may be grounds for termination of the Agreement. 4. A/E shall employ Owner's “Instructions for Architects and Engineers” and Project guidelines and shall design the AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 3 Project in accordance with applicable federal, state and local laws, including statutes, ordinances, codes, orders, rules and regulations and the requirements for environmental documents prepared under the State Environmental Policy Act (SEPA). Review and approval of documents by Owner does not relieve the A/E from the responsibility to conform to the requirements of the program or applicable laws, statutes, ordinances, codes, rules or regulations. 5. A/E shall ascertain and coordinate the general requirements of all AHJs. 6. A/E shall review information provided by consultants retained directly by Owner and shall coordinate the work of such consultants with A/E's work into an overall set of consistent drawings, specifications and other Contract Documents. 7. A/E shall, in a timely manner, designate and appoint Sub-consultants after conferring with Owner. A/E shall not appoint any Sub-consultant to which Owner has a reasonable objection. A/E shall incorporate the provisions of this Agreement, the Scope of Work and the requirements of the Project into the contracts with Sub-consultants. Upon Owner request, A/E shall furnish a copy of the Sub-consultants contract(s), to Owner. A/E shall send written notification to the Owner within thirty (30) days following execution of this Agreement listing all Sub- consultant firms the A/E intends to use and the anticipated dollar value of participation. Identify MWBE firms and list their tax identification number (TIN). 8. A/E and Sub-consultants shall ascertain from Owner the general and specific requirements for the Project including functional requirements, technical requirements, site requirements, sustainable design requirements, and shall ascertain any other conditions peculiar to the Project that may affect the design, location, schedule, or cost. A/E shall visit the site and observe existing site and facility conditions to confirm the adequacy of existing documentation and shall notify Owner of any apparent deficiencies in the documents provided. 9. A/E shall provide to Owner four (4) copies of Project documents per Attachment A upon completion of each of the Schematic Design, Design Development, and Construction Document phases. Project documents shall be in a form and style suitable for presentation, review, and reproduction. If requested by Owner, A/E shall furnish additional copies and be reimbursed for them in accordance with Articles III and VII of this Agreement. 10. A/E shall prepare, provide and submit documents, and otherwise assist Owner in making application for obtaining a building permit and other permits or approvals normally required for projects similar to this Project in size, scope and complexity. Upon application for such permits, A/E shall reply to all inquiries from governing agencies, shall make any necessary or appropriate changes to the Contract Documents approved by Owner, and assist Owner in expediting the issuance of all such permits or approvals. A/E shall keep Owner advised of all developments related to issuance of the permits, promptly provide Owner with copies of permit or approval related documents, and shall monitor the progress of the permit review for consistency with the time schedule established for the Project. 11. A/E shall meet with Owner as reasonably requested at a location designated by Owner, to ensure that the developing design is meeting Owner's requirements, and shall conduct presentations of the Project to such review groups as may reasonably be required to secure necessary approvals from Owner. Minutes of the meetings will be prepared by A/E and distributed to attendees. 12. A/E shall provide the services necessary to comply with Owner’s document review process. 13. A/E's key personnel and Sub-consultants designated for this Project shall remain assigned for the duration of the Project unless otherwise agreed to in writing by Owner. Owner shall not unreasonably withhold approval of staff changes. Owner may require substitution of any personnel or Sub-consultant provided that Owner has first notified A/E in writing and allowed a reasonable period for adjustments and/or corrections. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 4 14. Through the design process, A/E shall assist Owner with analyzing the Project scope, design alternatives, schedule and budget options to keep the Project within the proposed construction cost established by the Owner. If the Construction Cost Estimate exceeds the proposed construction cost established by the Owner, A/E shall analyze design alternatives and submit cost saving options for Owner’s consideration. B. Schematic Design Phase 1. Based upon Owner's approved program and/or pre-design documents, design guidelines and construction standards, as applicable, and upon receipt of Owner's authorization to proceed, A/E shall, in consultation with Owner and any other persons or entities designated by Owner, ascertain Owner's needs and further establish the general and detailed requirements for the Project. The Schematic Design Phase shall consist of two parts: a) Conceptual Design Alternatives and b) Schematic Design Documents. For Conceptual Design, A/E shall present alternatives to the Owner in an iterative, collaborative process. Upon approval of the Conceptual Design by the Owner, A/E shall prepare the Schematic Design Documents. The Schematic Design documents shall comply with requirements set forth in Attachment A. 2. A/E shall submit to Owner a Construction Cost Estimate projected to the expected time of bid, itemized by major categories, to give reasonable assurance that construction costs will not exceed the proposed construction cost established by the Owner. The format of the estimate shall be based on Uniformat, CSI Master Format, or other format approved by the Owner. The Construction Cost Estimate shall establish a preliminary schedule setting forth the expected period of time required for completion of construction. 3. Prior to the printing of final Schematic Design documents for Owner, A/E shall submit for Owner’s approval a checklist, noting and explaining any exceptions or omissions to the requirements of Attachment A. 4. A/E shall provide a timely written response, in accordance with the schedule, to all Owner’s review comments in a format approved by Owner. 5. A/E shall secure Owner’s written approval of the Schematic Documents. If significant revisions are required to secure Owner's approval, A/E shall incorporate such revisions into an integrated reference set of documents as required by Attachment A. C. Design Development Phase 1. Upon written authorization to proceed from Owner, A/E shall prepare, based upon the approved Schematic Design documents, Design Development documents required to fix, describe and illustrate the full size, character and scope of the Project. The Design Development documents shall comply with the requirements of Attachment A. 2. The A/E shall submit to Owner an updated and itemized Construction Cost Estimate including an updated Project Schedule, based on the completed Design Development documents, in the same format as the Estimate prepared for the Schematic Design Phase. The updated Construction Cost Estimate shall include a design contingency and be in sufficient detail to give reasonable assurance that construction costs will not exceed the proposed construction cost established by the Owner. 3. Prior to the printing of final Design Development documents for Owner, A/E shall submit for Owner’s approval a checklist, noting and explaining any exceptions or omissions to the requirements of Attachment A. 4. A/E shall provide a timely written response, in accordance with the schedule, to all Owner’s review comments in a format approved by the Owner. 5. A/E shall secure Owner's written approval of the Design Development documents. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 5 D. Construction Documents Phase 1. Upon written authorization to proceed from Owner, A/E shall prepare, based upon the approved Design Development documents, Construction Documents consisting of Drawings, Specifications and other documents setting forth in detail the scope of the Project. Such documents shall describe materials, standards of workmanship, finishes, equipment and the conditions affecting the Work required to be performed in all divisions of the construction work and comply with the requirements of Attachment A, Document Requirements. A checklist based on Attachment A shall be submitted with the Construction Document review sets noting any exceptions or omissions to the requirements of Attachment A. 2. In preparing the Construction Documents, A/E shall, in consultation with Owner, prepare the necessary bidding information, bidding forms, and the project manual, which shall include Owner's General Conditions of the Contract, Supplemental Conditions, instructions to bidders, and prevailing wage rates as furnished by Owner, and ensure that the subsequent divisions of the Construction Documents are consistent therewith. 3. Original drawings shall be prepared utilizing computer aided drafting (CAD). 4. If Construction drawings are prepared utilizing a computer aided drafting (CAD) system they shall be done in accordance with Owner's CAD standards and Owner's design guidelines. Copies of all CAD files of the Construction Document drawings shall be provided to Owner in magnetic disk or CD-ROM format. 5. A/E shall conduct a detailed intra- and interdisciplinary document check in accordance with the Quality Assurance requirements set forth in Article XII of this Agreement. This document check and the resulting corrections must be completed for Owner’s review prior to printing of the Construction Documents. A/E shall submit to Owner documentation confirming that the document check has been completed. 6. a) A/E shall prepare a detailed Construction Cost Estimate, including an updated Project Schedule, based on the completed Construction Documents. The final detailed Construction Cost Estimate shall include an itemization of costs for each additive or deductive alternate proposed. b) A/E shall propose and prepare bid alternates to provide reasonable assurance that Owner will be able to award a Construction Contract that does not exceed the proposed construction cost established by the Owner. Only Work and items approved by Owner shall be included in the bid alternate category. The number of alternates shall be kept to a minimum. The total of the estimates for base bid(s) and all additive bid alternates shall not exceed the proposed construction cost established by the Owner, unless approved prior to bidding by the Owner. c) A/E shall prepare and submit to Owner a list of required Contractor submittals that the A/E recommends be included in the Construction Contract for review and approval. d) A/E shall submit to Owner four (4) sets of prints of the completed construction drawings, four (4) copies of the specifications, and two (2) copies of the structural, mechanical and electrical calculations. Review or approval of the drawings, specifications and calculations and other Construction Documents by Owner shall not relieve A/E of any responsibility for their completeness and accuracy. e) Plan Review approvals from all Authorities Having Jurisdiction shall be secured prior to issuance of the bid advertisement, unless approved in advance by the Owner. 7. A/E shall secure Owner's written approval of the Drawings and Specifications, the final Construction Cost Estimate, and any and all bid alternates. In the event that the Construction Cost Estimate exceeds the proposed construction cost established by the Owner, the A/E shall present design options to the Owner for the purpose of reducing the construction cost to within the proposed construction cost established by the Owner and the AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 6 construction documents shall be modified. E. Bidding Phase 1. When authorized by Owner to proceed to the Bidding Phase, A/E shall be responsible to issue Bid Documents to bidders and plan centers, maintain a plan holders list, and keep the Owner informed. Printing and distribution of Bid Documents is a reimbursable expense, unless the Owner elects to distribute Bid Documents otherwise. 2. The A/E shall conduct and provide meeting minutes for the Pre-bid Conference, prepare and issue addenda, attend the bid opening when requested by Owner, and generally assist Owner in managing the bid process. 3. If requested, A/E shall assist Owner in evaluation of the bids. 4. a) In the event the lowest responsive bid submitted by a responsible bidder satisfactory to Owner for the construction of the Project pursuant to the approved drawings and specifications for the Project exceeds the proposed construction cost established by the Owner, the Owner shall select a course of action from one of the following options: 1. Give written approval of an increase in the proposed construction cost established by the Owner and award Construction Contract: 2. Negotiate the Construction Contract (according to RCW 39.04.015); 3. Suspend, terminate, or delay the Project; or 4. Authorize rebidding. A/E shall revise the drawings and specifications as may be required to bring the Project within the proposed construction cost established by the Owner. The Owner shall cooperate with the A/E in making necessary decisions. b) If the Owner chooses to proceed under clause E.4.a) 4., the A/E, without additional compensation, shall modify the documents as necessary to conform to the proposed construction cost established by the Owner and provide bidding phase services again, at its sole expense. The modification of such documents shall be the limit of the A/E’s responsibility under Paragraph E.4.a). A/E shall, as a reimbursable, be responsible to provide and distribute Bid Documents for printing and distribution for rebidding. F. Construction Phase 1. Upon award of the Construction Contract and the Owner’s notice to proceed, A/E shall provide construction phase services. 2. A/E shall participate with Owner in the Preconstruction Conference with Contractor. A/E shall record and distribute minutes of the conference and issue any clarifications or other documentation to document the proceeding. 3. During the progress of construction, the A/E shall perform services including: a) Consult with the Owner during the Construction Phase. Instructions to the Contractor shall be communicated by the A/E. The A/E shall have authority to act on behalf of the Owner only to the extent provided in the Contract Documents unless otherwise modified in writing by the Owner. b) Render interpretations of the requirements of the Contract Documents necessary for the proper execution or progress of the Work promptly so as not to cause a delay in the Work. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 7 c) Provide to Owner copies of all written communications that A/E provides to Contractor, at the same time such communication is provided to Contractor. d) Verify general conformance with the Contract Documents, review, approve or otherwise take appropriate action upon Contractor's submittals, including field questions, shop drawings and submittals of materials, equipment, tests and inspections. A/E's action shall be taken promptly so as to cause no delay in the Work. Review of such submittals is not for the purpose of determining the accuracy and completeness of details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by Contractor. A/E's approval of a specific item shall not indicate approval of an assembly of which the item is a component. e) Prepare necessary documents for changes in the Work including revision drawings, cost estimates and reasons for change, and secure, analyze in detail and recommend disposition of proposals from Contractor. If requested, A/E shall attend Owner’s meetings convened for purpose of reviewing proposed changes in the Work. f) Determine and certify the amount owing to Contractor, based on A/E's observations and evaluation of Contractor's Application for Payment. A/E's certification for payment shall constitute a representation by A/E to Owner, based on A/E's observations at the site, review of Contractor’s record drawings, review of Contractor's progress schedule(s) and a review of the data comprising Contractor's Application for Payment, that the Work has progressed to the point indicated and that, to the best of A/E's knowledge, information and belief, the quantity and quality of the Work is in general conformance with the Contract Documents and any specific qualifications stated in the Application and Certification for Payment; and that Contractor is entitled to payment in the amount requested. By certifying an Application for Payment, A/E shall not be deemed to represent that any examination has been made to ascertain how and for what purpose Contractor has used the moneys paid on account of the contract sum. g) Obtain and review Contractor's progress schedules at least once per month for conformance with the Construction Documents, and promptly notify Owner and Contractor of deviations and noncompliance. h) Visit the site at intervals appropriate to the stage of construction to become familiar with the progress and quality of the Work completed and to determine if the Work is being performed in a manner indicating that the Work when completed will be in general conformance with the Contract Documents. A/E shall require its sub-consultants to conduct site observation visits as required to adequately observe the work they designed for general conformance with the Contract Documents. For each site visit, A/E shall prepare a site observation report for Owner. i) Conduct on-site Project progress meetings once per week or as stipulated in the Agreement. A/E shall require its sub-consultants attend progress meetings as mutually agreed by Owner and A/E. A/E shall keep Project meeting minutes, and transmit copies to Owner and Contractor as soon as possible but in no event later than one day prior to the next weekly meeting. j) The A/E shall select finish materials and colors and prepare color schedules for items included in the Construction Contract for the Owner’s approval. 4. A/E shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, and except as otherwise provided in this Agreement, shall not be responsible for Contractor's failure to carry out the Work in accordance with the Contract Documents. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 8 5. A/E shall at all times endeavor to discover and guard Owner against defects and deficiencies in the Work of Contractor, but it is understood that A/E does not guarantee the performance of Contractor. A/E shall promptly advise Owner and Contractor of Work which does not conform to the Contract Documents. 6. Whenever A/E considers it necessary or advisable to ensure the proper implementation of the intent of the Contract Documents, A/E shall advise Owner of the need for special inspection or testing of any Work. Subject to the prior approval of Owner, A/E may authorize such special testing or inspection in accordance with the provisions of the Contract Documents whether or not such work be then fabricated, installed or completed. 7. A/E shall have authority to reject Work that does not conform to the Contract Documents. A/E shall recommend to the Owner that the Contractor be directed to stop work when such stoppage may, in A/E’s reasonable opinion, be necessary to ensure the proper execution of the Work. G. Construction Completion Phase 1. A/E shall conduct pre-final inspection and prepare check lists of corrective items, make final inspections by all disciplines, including one re-inspection, recommend the date or dates of Substantial Completion and recommend acceptance of the Project to Owner. 2. A/E shall obtain, review, approve and deliver to Owner written guarantees, manuals and instructions from Contractor as required by the Construction Documents upon completion of construction and prior to recommending acceptance of the Project to the Owner. 3. Within 45 days of receipt from the Contractor, the A/E shall review the Project field record drawings and specifications from the Contractor for clarity and completeness. A/E shall provide reviewed Contractor’s set to the Owner. As an additional service, the A/E shall modify the original Construction Drawings and Specifications to conform to the Project record drawings and specifications provided by the Contractor at completion of construction, in accordance with Article III. Upon Owner’s request during the warranty period set forth in the Construction Contract, A/E shall assist Owner in identifying defects in the Project, determine corrective measures, provide inspection of the Project and assist Owner in implementing corrective measures. ARTICLE III - ADDITIONAL SERVICES AND REIMBURSABLES A. The services described in this Article III are not included in Basic Services unless so identified elsewhere in this Agreement and shall be paid for as provided in Article VII. However, Owner has no obligation to pay A/E for Additional Services performed by A/E prior to receipt of Owner's authorization for such services. Owner reserves the right to employ other means to accomplish said services. B. Owner shall pay for the following Additional Services performed, furnished or incurred by A/E, provided that A/E is not obligated to perform, furnish or incur such services as a part of A/E's Basic Services. 1. Making or assisting in making planning surveys and special analyses of Owner's needs and requirements for the Project or preparing or assisting in the preparation of Owner's program. 2. Providing additional on-site Project representation of A/E beyond the extent to which such representation is already provided for in Article II, Basic Services of the A/E. 3. Providing consultation or contract administration for the replacement of any Work damaged by fire, accidental or natural causes during construction, provided that such damage was not caused by the fault or negligence of A/E; providing professional services or arranging for the Work to proceed should Contractor default in the performance of the Construction Contract or become delinquent or insolvent. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 9 4. Providing specialized, detailed, complex design, or services of special consultants which exceeds the Basic Services such as: Energy Life Cycle Cost Analysis Thermal Scans Acoustical Consultant Signage/Graphics Hazardous Material Communications Consultant Consultant Geotechnical Investigation Construction Testing Site Survey Indoor Air Quality Elevator Audio Visual Security Specialized Lighting Consultant Making Public Presentations HVAC Balancing Interior Design Consultant Kitchen Consultant Traffic Signal Consultant Landscape Consultant Basic Commissioning Civil Engineering Testing Graphics 5. Providing consulting services for Owner-supplied equipment or components to be incorporated into the Construction Contract. 6. Providing design services relative to future facilities, systems and equipment that were not defined in the initial program and/or not incorporated into the Construction Contract. 7. Providing detailed evaluations of existing facilities, and surveys or inventories required in connection with work not intended to be constructed as part of the Project. 8. Providing assistance in design and implementation of formal commissioning or training pertaining to the utilization of equipment or system(s). 9. Providing services after issuance to Owner of the final Certificate for Payment, except as in Article II. G. 4. 10. Preparing to serve or serving as an expert witness in connection with any arbitration or other legal proceeding provided that such proceeding is not caused or contributed to by the actions of A/E. 11. Making measured drawings of existing construction when required for planning additions or alterations thereto. 12. Revising drawings or specifications previously approved by Owner when such revisions are due to changes in Project scope, program changes, changes required by the enactment of revisions to codes, laws, or regulations subsequent to the preparation of such documents, or other changes directed by Owner that are not normally made as a part of the Schematic or Design Development phases. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 10 13. Providing services for securing separate bids and for additional contract administration if the Owner requests that the construction work be divided in a manner that increases the A/E contract administration effort or if Owner requests separate bid packages. 14. Providing brochures, special graphic presentations, or detailed professionally-built architectural models beyond those required to comply with Article II. 15. Preparing the Project for temporary suspension by Owner or recommencement of the Project after any suspension period, provided that any temporary suspension of the Project is first affirmed in writing by Owner and is not caused by actions of A/E. 16. Preparing of bid alternates drawn or specified by A/E, providing the bid alternates were drawn or specified at the written request of Owner, and are not for the purpose of conforming to the proposed construction cost established by the Owner. 17. Preparing of documents for and participation in the process for obtaining special permits or zoning approvals such as Master Use Permit, Conditional Use Permit, SEPA Environmental Checklist, Shorelines Substantial Development Permit, or preparing an Environmental Impact Statement unless otherwise provided in this Agreement. 18. Participation in a formal partnering process. 19. Providing services during the construction phase in connection with changes in the work. Services performed in connection with changes due to an error or omission of A/E will not be compensated as Additional Services. (See Article VIII regarding compensation for changes during construction). 20. Coordination between the Work of this Project and other related projects for which Owner has agreements with other consultants and/or contractors. 21. Providing services for participation in Value Engineering or Constructability Review processes requested by Owner and conducted by Owner’s separate consultant, which goes beyond normal written review and comment on Value Engineering and Constructability Review reports. Incorporating Constructability Review comments that clarify Construction Documents without changing the scope of work is not an additional service. 22. Providing services for registration, documentation, and associated services required for sustainable design Project certification with the US Green Building Council Leadership in Energy and Environmental Design (LEED)® or equivalent process. 23. Providing a preconstruction presentation of the Project design to Owner representatives beyond such services already provided for in Article II, Basic Services of the A/E. 24. Modifying the original Construction Documents to conform to the Project field record drawings and specifications provided by the Contractor at completion of construction. The record drawings and specifications shall be completed by the A/E and submitted to the Owner within 60 days of the A/E’s receipt of the Project field record drawings from the Contractor. The submittal shall be in an electronic format acceptable to the Owner, one full- size set of scalable drawings on approved bond paper and one complete copy of the record specifications. The documents shall be marked as Project Record Drawings and Specifications. 25. Providing a list and complete matrix of tests and inspections required for the Project in a format approved by the Owner. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 11 C. In the event the Construction period up to substantial completion exceeds the time stipulated in the Construction Contract including change order extensions, A/E shall continue administration of the Construction Contract and be entitled to Additional Services compensation for the construction time extension occurring through no fault or neglect of A/E. Construction completion phase services (Article II G) will not be compensated as Additional Services. D. Owner shall pay for the following Reimbursable expenses incurred by A/E, provided that A/E is not obligated to incur such expenses as a part of Basic Services. Owner will pay A/E an additional 10% of authorized reimbursable expenses as a handling fee. 1. Providing additional copies of drawings, specifications, studies, reports, Contract Documents, correspondence and/or papers received or issued by A/E as requested by Owner. 2. Providing printing and distribution of Bid Documents. 3. Providing special test equipment required to accomplish A/E services which is to become property of the Owner. 4. The customary and approved travel and per diem costs to the A/E during the course of Basic and Additional Services as detailed in the Agreement. ARTICLE IV - A/E'S ESTIMATES OF CONSTRUCTION COST A. A/E does not guarantee any estimate of the construction cost prepared by A/E nor assume responsibility for predicting cost fluctuations due to economic or market conditions or a shortage of bidders on the Project. However, the estimate shall represent A/E's judgment as a design professional familiar with the construction industry of the cost Owner should expect to pay for the construction, not including State of Washington Sales Tax, Owner's Project contingency funds, consultant services compensation, or other items in Owner's Project budget. A/E shall notify Owner in writing at any time the estimated cost of construction is expected to exceed the proposed construction cost established by the Owner. A/E's written notification shall include a detailed explanation and shall provide suggestions for reducing the estimated cost so that it does not exceed the proposed construction cost established by the Owner. The Owner agrees to cooperate with the A/E and permit reasonable and necessary revisions or reductions to the scope of the Project. The A/E agrees to revise the Drawings and Specifications as necessary at no additional expense to the Owner, if so requested by the Owner, in order to bring the estimated cost within the proposed construction cost established by the Owner. B. A/E's estimates at each phase shall correlate with the drawings and specifications and shall have sufficient detail and clarity required for Owner's review. A review by Owner shall not relieve A/E of any responsibility for the completeness, quality, and accuracy of the estimates. ARTICLE V – DEFINITIONS FOR BASIS OF COMPENSATION A. Construction Contract Award Defined. The Construction Contract Award is the actual dollar amount of the Construction Contract at the time the Construction Contract is awarded by Owner to Contractor. ARTICLE VI - COMPENSATION FOR BASIC SERVICES A. The fee for Basic Services is a stipulated sum. B. Owner shall make payment for A/E services monthly. The payments shall be in proportion to the progress of A/E's AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 12 work. Final payment for each phase shall become due and payable upon completion and written approval by Owner of that phase of A/E's work. C. Owner shall make no deduction from A/E's compensation on account of penalties, liquidated damages or other sums withheld from Contractor(s) through no fault of A/E. D. A/E shall submit requests for payment monthly on forms provided and in a manner prescribed by Owner. A/E shall demonstrate to Owner that sufficient progress has been made to support the invoice amount. Owner shall make payment within 30 days of presentation of a properly prepared invoice. E. A/E shall pay each Sub-consultant upon receipt of payment from Owner. Failure of the A/E to make payments to Sub-consultants may be considered non-performance and cause for termination. F. Owner shall make payment for Construction Completion Phase services upon approved completion of the requirements set forth in subsections II. G. 1, 2, and 3. ARTICLE VII - COMPENSATION FOR ADDITIONAL SERVICES AND REIMBURSABLE EXPENSES A. Unless otherwise agreed in writing by Owner, A/E shall be paid for authorized Additional Services and Reimbursable Expenses either on the basis of a stipulated sum agreed upon with Owner, or on the rates and unit costs set forth in this Agreement. B. Owner shall make payments monthly for authorized Additional Services and Reimbursable Expenses, within 30 days of presentation of a properly prepared A/E's invoice. C. When requesting payment for Additional Services or Reimbursable Expenses, A/E shall submit an itemized billing showing unit cost and quantity of each item billed, and referencing the specific authorizing document. ARTICLE VIII - COMPENSATION FOR CHANGES DURING CONSTRUCTION A. The method of arriving at the compensation to be paid for the A/E’s work required by authorized changes to the Construction Contract shall be as follows: If authorized change is: The compensation shall be: 1. An item of work added to the Construction Contract reflected by an additive cost in a Change Order. 2. An item of work Deleted from the Construction Contract reflected by a deductive cost in a Change Order. 3. An Owner requested modification to the work that is designed by A/E but not included in the Construction Contract. 4. An item of work that is designed by A/E and is reasonably categorized by Owner to be an omission or error. 5. An item of work that is deductive or additive and the A/E’s work required is not commensurate with the Basic Services Fee. 6. An item of work added to the Project that does not require A/E’s services. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 13 1. 0 to 100% of basic fee percentage times the cost of the additive item of work as mutually agreed between Owner and A/E. 2. No addition to or deduction from the compensation for Basic Services. 3. 0 to 71% of basic fee percentage times the cost of the additive item of work as mutually agreed between Owner and A/E. 4. No additional compensation unless authorized by Owner; work in this category may result in a claim against A/E by Owner for some or all of the costs involved. 5. Negotiated under the terms of this Agreement as Additional Services. 6. No additional compensation. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 14 B. The method of payment for design services required by authorized changes to the Construction Contract will be determined in accordance with subparagraphs VIII, A, above and Payment is to be requested and paid with progress payments to A/E during the Construction Phase in proportion to the progress of A/E’s work and after issuance of the Authorization for such Additional Services. ARTICLE IX – NOT USED ARTICLE X - TERMINATION A. Termination by Owner Refer to paragraph 5. TERMINATION of the AGREEMENT FOR ARCHITECTURAL SERVICES ARTICLE XI - GENERAL REQUIREMENTS A. Personnel The services to be furnished under the terms of this Agreement shall be performed by A/E and the sub-consultants, agreed to jointly by A/E and Owner, and shall not be assigned or subcontracted further, in whole or in part, without the express written consent of Owner. B. Records 1. Final surveys, reports, Contract Drawings and Specifications, and calculations shall be signed and stamped by an Architect or Engineer licensed in the State of Washington and provided to Owner. 2. Records of A/E's payroll, consultant and Reimbursable expenses pertaining to the Project shall be kept on a generally recognized accounting basis, shall be available to Owner or its authorized representatives at mutually convenient times, and shall be retained for six years after final acceptance of the Project. C. Nondiscrimination. During the performance of this Agreement and in considering offers from and doing business with Sub-consultants, A/E shall not discriminate against any person because of race, color, creed, sex, national origin, marital status, age, the presence of any sensory, mental or physical disability, or status as a special disabled or Vietnam Era veteran. D. Regulated materials requiring special handling or abatement 1. Owner will provide to A/E the information required by WAC 296-62-054 regarding hazardous materials preexisting at the job site. 2. If there are existing facilities involved in this Project that may contain hazardous materials, Owner shall determine if hazardous materials exist in or adjacent to the Project area. If A/E becomes aware that hazardous materials existin or adjacent to the Project area, A/E shall inform Owner. Owner shall investigate and test these materials to determine the extent and nature of the hazardous materials, and decide on appropriate procedures to abate the hazardous materials or protect it during construction. Owner may separately contract with a hazardous materials consultant for this purpose. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 15 3. If hazardous material abatement is required, it may, at Owner's sole discretion, be dealt with either as a separate construction contract or as a part of the general Construction Contract for the Project. 4. If Owner chooses to include abatement as part of the general Construction Contract for the Project, or if measures are required to protect the hazardous material during construction, the drawings and specifications related to the hazardous material work shall be prepared by Owner (or by a consultant separately hired by Owner for this purpose), and provided to A/E by Owner for inclusion in the set of Contract Documents prepared by A/E. All Drawings and Specifications for the hazardous material work shall clearly identify the author of such Drawings and Specifications. 5. Any questions that arise related to hazardous materials shall be referred to Owner for resolution, and A/E shall not be required to do any work nor render any opinions related to hazardous materials questions. A/E shall coordinate to assure consistency between the Work and schedule of A/E and of the hazardous material work. E. Insurance A/E shall maintain at A/E’s own expense and for the life of this Agreement, the insurance type and amount of coverage indicated in paragraph 13 INSURANCE of the AGREEMENT FOR ARCHITECTURAL SERVICES. 1. A/E shall require it’s structural, civil, mechanical, and electrical sub-consultants to obtain and maintain the insurance coverages set forth in Section XI.E, except Umbrella Excess Liability. F. Hold Harmless Refer to paragraph 10 of the Agreement for Architectural Services. G. Corrections The A/E shall promptly correct any errors, omissions, or negligence in the performance of A/E services at no additional cost to the Owner. The Owner may pursue a claim against the A/E for some or all of the Owner’s costs resulting from A/E’s errors, omissions, or negligence. H. Approvals Owner's review, approval, acceptance, use, or payment for all or any part of A/E's services or of the Project itself shall in no way alter A/E's obligations or Owner's rights hereunder. I. Representations. A/E hereby represents to Owner the following: 1. That A/E is financially solvent, able to pay A/E's debts as they mature and that A/E possesses sufficient working capital to complete the services required, 2. That A/E is able to furnish any and all of the facilities, tools, materials, supplies, equipment and labor required to complete the services required and to perform all of A/E's obligations hereunder and has sufficient experience and competence to do so; 3. That A/E's execution of this Agreement and A/E's performance thereof is within A/E's duly authorized powers; and 4. That A/E agrees that the representations in this Subparagraph XI.I shall survive the execution and delivery of this Agreement. 5. That A/E shall comply with all applicable state and local laws, statutes, and ordinances relating to professional registration, licensing and authority to perform all of A/E’s obligations required to be performed under this Agreement. 6. That A/E’s duly authorized representative has visited the Project, become familiar with the local conditions under which the services required hereunder are to be performed and correlated A/E’s observations with all of AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 16 the requirements of the Construction Contract Documents. J. Jurisdiction This Agreement shall be deemed executed in the county in the State of Washington in which the Owner’s contracting authority resides. The laws of the State of Washington shall govern the interpretation and application of its provisions. K. Time Time is of the essence of each and every provision of this Agreement. L. Use of Documents 1. The Drawings, Specifications and other documents, including drawings and specifications prepared in CAD form and stored on magnetic media, prepared by A/E or A/E's sub-consultants for this Project are intended for use solely with respect to this Project. Owner shall be permitted to retain copies, including reproducible copies and originally stamped copies of A/E's Drawings, Specifications and other documents for information, and reference in connection with Owner's use and occupancy of the Project. Owner shall not use A/E's Drawings, Specifications or other documents for other projects, provided that it is expressly understood and agreed that Owner shall have the right to utilize A/E's Drawings, Specifications and other documents to expand the Project, correct any deficiencies, make any renovations or repairs to the Project, or use for future project design other than the construction of another building. Original construction drawings, sketches, renderings, models, other reproducible drawings prepared under this Agreement, surveys, reports, photographs, construction phase documentation prepared by A/E, copies of all correspondence and papers received or issued by A/E and all equipment or publications authorized by Owner for purchase shall be delivered to Owner upon request if such request is made during the Project or within five years after Substantial Completion. The A/E shall be permitted to remove all indicia of its ownership and/or involvement from electronic records such as CAD drawings or documents stored on magnetic disc. Any use or reuse by the Owner of drawings, specifications and other documents, including electronic record documents, will be without liability or legal exposure to the A/E. 2. A/E may use renderings or photographs of the Project for promotional purposes. Owner may upon written notice to A/E limit or withdraw its permission to use Project materials for promotional purposes. A/E shall not use drawings, specifications and other documents prepared for this Project for any other purpose unrelated to this Project, without Owner's written consent. M. Claims and Disputes 1. A Claim is a demand or assertion seeking, as a matter of right, adjustment or interpretation of this Agreement, payment of money, extension of time or other relief with respect to the terms of this Agreement. The term "Claim" also includes other disputes and matters in question between Owner and A/E arising out of or relating to the Project. Claims must be made by written notice. The responsibility to substantiate Claims rests with the party making the Claim. 2. Claims must be made within 21 days after occurrence of the event giving rise to such Claim or within 21 days after claimant first recognizes the conditions giving rise to the Claim, whichever is later. The party against which the claim is made shall respond to the claim within 30 days. 3. The parties shall expeditiously attempt to resolve all Claims and disputes in a non-litigious manner. If the claim or dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute through mediation under the Construction Industry Mediation Rules of the American Arbitration Association, or other mutually agreeable equivalent format, before resorting to arbitration, litigation or some other dispute resolution procedure. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 17 N. Upon demand by Owner, any claims between Owner and A/E, Contractor and A/E, Owner and Contractor, Owner and Contractor’s Guarantor, or Contractor and its subcontractors and suppliers, shall be submitted in a single forum, and Owner may consolidate or join any of the above named parties in the action. Other third parties may be joined upon notice of either A/E or Owner and with the consent of such third party. Thereafter, such third parties shall be bound by the results of such dispute resolution process to the same extent as the original parties to the dispute. O. Should any provision of this Agreement, at any time, be in conflict with any law, ruling or regulation, or be unenforceable for any reason, then such provision shall continue in effect only to the extent that it remains valid. In the event any provision of this Agreement becomes less than operative, the remaining provisions of this Agreement shall nevertheless remain in full force and effect. P. Communications by and with A/E's consultants shall be through A/E. Notwithstanding anything to the contrary in this Agreement, Owner has not relinquished its right to communicate with Contractor directly. Q. Owner and A/E, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither A/E nor the Owner shall assign this Agreement without the written consent of the other party. R. Nothing contained in this Agreement shall create a contractual relationship with or cause action in favor of a third party against either Owner or A/E. S. This Agreement represents the entire and integrated Agreement between Owner and A/E and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and A/E. ARTICLE XII - QUALITY ASSURANCE A. General Requirements. A/E shall provide a Quality Assurance (QA) Program on all projects that shall encompass all planned and systematic activities with the goal of achieving a Project that will perform as intended in service, meet the program requirements, and comply with the terms of this Agreement. As a minimum, the QA program shall meet the following requirements: 1. A/E QA program shall cover activities affecting quality performed by A/E for Owner. 2. All elements of the Drawings and Specifications shall be checked by A/E and such checks shall be made by persons other than those preparing the materials and by professional personnel trained in that specific discipline with the goal of: a) Assuring the completeness of the Drawings and Specifications delivered by the A/E. b) Assuring a high level of construction quality and avoiding change orders to construction contracts that are caused by conflicts, ambiguities, inaccuracies, and deficiencies in and between the construction Drawings and Specifications. 3. A/E shall include in all sub-consultants’ contracts the QA requirements defined herein. 4. The QA program shall be implemented upon the issuance of Authorization to Proceed and continue for the duration of activities covered by this program. 5. A/E shall provide Owner access to activities and records affecting quality to confirm implementation of the QA program. A/E shall retain and maintain identifiable, legible, and retrievable QA records for the duration of the Project. Q/A records will be turned over to the Owner, if requested, upon completion of the Work. AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Page 18 6. Specific Requirements. For projects with a proposed construction cost established by the Owner of $1 million or greater, A/E shall provide a written Quality Assurance (QA) Program for Owner review. For projects with a the proposed construction cost established by the Owner under $1 million, when requested by the Owner, the A/E shall provide a written QA Program for Owner review. A/E’s written QA program shall include at least the following activities: The specific methodologies that will be used to cross check Drawings of the various disciplines to one another for completeness and accuracy at each submittal stage. 7. The specific methodologies that will be used to cross check the Drawings and Specifications to each other for completeness and accuracy at each submittal stage. 8. A/E shall submit the QA program prior to or concurrent with the first monthly request for payment. 9. A checklist of items that will be researched during the on-site investigation. 10. Maintenance of an “Exception to Program Requirements List.” This list shall include all items that are at variance with the Project Program. 11. A system for tracking and documenting changes to the Project Program. ARTICLE XIII - GLOSSARY A/E Architect/Engineer AHJ: Agency Having Jurisdiction CAD: Computer Aided Drafting CSI: Construction Specifications Institute CUP: Conditional Use Permit EIS: Environmental Impact Statement MUP: Master Use Permit QA: Quality Assurance SEPA: State Environmental Policy Act End of Conditions of the Agreement AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Attachment A ATTACHMENT A DOCUMENT REQUIREMENTS This Attachment lists the documents to be provided by the A/E to the extent that the items of work to which the documents are related are included in Article II, Basic Services of the A/E in the Conditions of the Agreement or, are Additional Services agreed to by the Owner and A/E. This list is not all inclusive nor is it limited to any items referred to or implied in other parts of the Agreement or normally provided under Article II of the Conditions of the Agreement. ITEM SCHEMATIC PHASE DESIGN DEVELOPMENT PHASE CONSTRUCTION DOCUMENT PHASE Specification System and Material Narrative Description Outline Specification Complete Specification Site Existing conditions Site footprints Site entrance Demolition Site utilities Utility requirements Roads and driveways Loading dock location Future expansion Walkway locations Stairway locations Parking locations Waste/recycle collection locations Landscaping Existing conditions Existing irrigation Irrigation legend Pedestrian circulation Utility details Dimensions Traffic flow plan Handicapped flow plan Lighting plan Stairway connections Waste containers Bicycle facilities Site drainage Site utilities Reference elevations Irrigation plan Planting plan Pipe sizes Connection details Contractor parking Construction area Construction phasing Site development phasing Street use plan Soil preparation and planting specification Pipe sizes Piping diagrams Design calculations Guying details Existing tree protection Building Exterior Envelope Typical elevations Building cross sections Fenestration layout Material designations Energy code requirements Roof layout Typical wall sections Typical window details Exterior door details Roof & drainage plan Parapet & coping details (typ.) Flashing details Roof mounted equipment Exterior details Roof details Structural Structural scheme Written description including seismic analysis of existing bldg. & proposed strengthening techniques Structural sections Typical floor framing plan Main member sizing Foundation plan Structural details Foundation details Beam & column schedules Structural notes Calculations Structural legend AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Attachment A ITEM SCHEMATIC PHASE DESIGN DEVELOPMENT PHASE CONSTRUCTION DOCUMENT PHASE Building Interior Typical floor plans (min. 1/16” scale) Area use identification and area in sq. ft. Janitor closet(s) location (s) Circulation paths Preliminary layouts of major specialized spaces Show flexibility for expansion and alterations All room numbers Area tabulations compared to program requirements Code study: exiting, area separation, etc. Mechanical, electrical and other service rooms All floor plans (min. 1/8” scale) Partition types Defined seating, serving & kitchen facilities Fixed seating Wall types Equipment and furniture layouts Vertical shaft locations Specialized area floor plans min 1/4” scale Dimensioned floor plans Finish schedules Door & hardware schedules Interior elevations Reflected ceiling plans Partition details Interior details Elevators Elevator location Equipment room location Elevator legend Elevator shaft section Equipment description Dimensioned plans Complete specification Door and frame details Interior details with lighting Plumbing & Piping Location of header(s) Location of pipe chases Fixture locations Mechanical legend Water header diagram Chilled water header diagram Steam header diagram Piping plans Fixture list Material cut sheets Pipe sizes Radiation riser diagram Plumbing riser diagram Water header diagram Chilled water riser diagram Coil detail Convector detail Water heater detail Design calculations HVAC Identify all systems One line flow diagrams Energy code requirements Special occupancy zones Mechanical legend Air intake & exhaust location(s) Preliminary calculations One line duct layout Equipment list Equipment location Control diagram Sequence of operation Mechanical room layout Utility shaft layout & sections Equipment cut sheets Equipment details Duct sizes Installation detail Cross sections Connection to FA & MCC Design calculations Fire Protection (Mechanical) Connection to utility Location of sprinkler valve Sprinkler legend Riser diagram One line layout Complete specifications Sprinkler valve details Design calculations AGENDA ITEM #6. c) February 2017 City of Renton Conditions of the Agreement Attachment A ITEM SCHEMATIC PHASE DESIGN DEVELOPMENT PHASE CONSTRUCTION DOCUMENT PHASE Lighting Typical spaces w/foot candles Energy code requirements Fixture/switching layout Light level calculations Fixture types Lighting cut sheets Fixture schedule Control diagrams Installation details Lighting calculations Final energy code calculations Electric Power Distribution One line service diagram Electric vault location(s) Electric closet location(s) Electric legend Equipment layout Panel location(s) One line power diagram Receptacle locations Panel schedules Load calculations Fault current calculations MCC details Branch circuit details Fire Alarm Connection for monitoring Panel location Fire alarm zones Smoke zones Device locations Riser diagram Connection details Connection to MCC & HVAC Riser diagram Telecommuni- cations Service Facilities Universal Design/ADA Building & local distribution Frame closet locations & size Cable tray locations Backboard Locations Loading dock Service elevator Service road Accessible locations Restrooms Accessibility design review Common entrance for all Riser diagram(s) Material cut sheets Voice/data outlet locations Device cut sheets Assisted listening equipment Waste containers Recycle holding Bottled gas area Any special waste handling Service vehicle parking area Ramped access Same path of travel between buildings Raceway plan(s) Raceway details Details for all accessory and support apparatus in each area Details for all associated accessories and provisions Commissioning Documentation of design criteria and assumptions One-line diagrams Calculations System zoning Sequences of operation Production of the document required in accordance with Owner’s Requirements Sustainable Design Eco-Charette LEED Scorecard Summary of sustainable design strategies used to meet green building goals LEED Scorecard Summary of sustainable design strategies used to meet green building goals LEED Scorecard Summary of sustainable design strategies used to meet green building goals End of Attachment A AGENDA ITEM #6. c) FIRE STATION #15, 1404 NORTH 30TH STREET, RENTON, WA 98057 EXHIBIT C COMPENSATION BREAKDOWN SUMMARY FOR SERVICES RENDERED UNDER THIS AGREEMENT Basic Services Compensation $ 425,503 Additional Services Compensation $ 377,983 Not to Exceed Agreement Grand Total $ 763,486 BASIC SERVICES COMPENSATION BREAKDOWN Compensation for Basic Services described herein shall be based on a fixed price fee. The City of Renton proposed construction cost is $3,200,000. Compensation for Additional Services shall be a based upon fixed fees, hourly fees, and costs plus markup, as provided in Consultant’s Proposal which is attached to the Agreement as Exhibit A. The total compensation for Additional Services shall not exceed $337,983. Basic Service Compensation shall be fixed as defined below: Fee Schematic Design: $ 53,091 Design Development: $ 59,083 Construction Documents: $ 91,655 Bidding Phase: $ 5,811 Construction Phase: $ 208,602 Completion Phase: $ 7,261 Basic Services Compensation Sub-total $ 425,503 Basic Services Grand Total $ 425,503 QUALITY ASSURANCE The Consultant shall provide a written Quality Assurance Program for the City of Renton review and approval. The Consultant shall administer the approved Quality Assurance Program. ADDITIONAL SERVICES CONDITIONS 1. When the A/E is authorized by the City of Renton to perform Additional Services at an hourly or cost basis, the following standard rates shall apply: Principals of the Firm - Maximum Dollars/Hour: (a) When performing duties as principal (a) $200.00 (b) When working on project production (b) $175.00 AGENDA ITEM #6. c) Employees of the Firm - Multiplier: (a) Multiplier time’s employee’s direct salary (a) 3.2 (Multiplier shall compensate the A/E for overhead and profit. Direct salary does not include fringe benefits.) (b) Shall not exceed (b) $150.00 Sub-consultants: As invoiced plus handling fee: (a) A/E handling fee for sub-consultants (a) 10% The maximum Principal and Employee rates used above for the Consultant shall also apply for sub-consultants unless otherwise identified in the Consultant’s detailed proposal. 2. Travel: Travel within a 50-mile radius is not reimbursable. Travel between a 50 and 350- mile radius may be negotiated as an additional service at not greater than the approved state rate ($0.51 per mile). Any cost reimbursement for travel beyond the 350-mile radius requires written justification and prior approval from the City of Renton. 3. Payment requests for reimbursable expenses shall include an itemized breakdown of the billing indicating unit cost and quantity of each item billed, copies of any supporting invoices, and/or other supplemental data as may be required by the authorization. Also, include a summary sheet showing accumulation of reimbursable expenses with a breakdown by each authorization. 4. Miscellaneous, routine overhead expenses such as telephone costs, mail, clerical supplies, computer, copying, fax, transportation, etc. incurred in the normal process of performing basic services or additional services are not reimbursable. PROJECT MANAGEMENT CONDITIONS The designated City of Renton’s representative for this project is Robert Ebert, Project Manager for the Facilities Division, Community Services, City of Renton. The A/E agrees that the persons designated below shall serve in the indicated capacities for all services contemplated under this Agreement; and that they shall serve in said capacity for the duration of the Agreement, and that they shall not be changed without written approval from the City of Renton, unless they prove to be unsatisfactory to the City of Renton or cease to be in the employ of the A/E: Principal in Charge; responsible for general overall project direction: Keith James Schreiber, AIA Project Manager; to act as the A/E's representative in all dealings with the City of Renton and to exercise direct and personal control over all the A/E's activities contemplated herein: Mary Jo Lux, AIA Construction Administrator; to be the A/E's representative in all dealings with the construction contract(s) and to exercise direct and personal control over all the A/E's construction phase activities contemplated herein: Mary Jo Lux, AIA AGENDA ITEM #6. c) SITE VISITS FOR CONSTRUCTION PHASE - BASIC SERVICES The A/E shall observe the construction in progress as follows: Architect/Engineer: The Architect shall visit the site at intervals appropriate to the stage of construction. For purposes of this agreement it is assumed that this will total 52 visits. Sub-Consultant's site visit intervals shall only apply when associated construction activities are underway at the project site. Sub-Consultants: Mechanical 1 visit per Month (average, assumes 6 total) Electrical 1 visit per Month (average, assumes 6 total) Civil 1 visit per Month (average, assumes 6 total) Structural 1 visit per Month (average, assumes 3 total) Landscape 1 visit per Month (average, assumes 6 total) VOLUNTARY MWBE UTILIZATION MWBE participation is highly encouraged by the City of Renton. Consultants may contact the Office of Minority and Women’s Business Enterprises (OMWBE) to obtain information on certified firms for potential sub-consultants. The Consultant’s proposal anticipates 20% participation by WBE firms and 5% by MBE firms SCHEDULE OF PERFORMANCE Schedule for Performance: Programming/Predesign Complete March 17, 2017 Schematic Design Phase Complete May 22, 2017 Design Development Phase Complete July 31, 2017 Contract Document Phase Complete November 13, 2017 Bid Opening Complete December 14, 2017 Construction NTP: 1 January 2018 Construction Complete 1 December 2018 Completion Complete 31 December 2018 Schedule for Performance for Additional Services shall be integrated with and run parallel to the above. AGENDA ITEM #6. c) AB - 1866 City Council Regular Meeting - 06 Mar 2017 SUBJECT/TITLE: Adopting the City of Renton's 2018-2023 Business Plan RECOMMENDED ACTION: Council Concur DEPARTMENT: Executive STAFF CONTACT: Preeti Shridhar, Deputy Public Affairs Administrator EXT.: 6569 FISCAL IMPACT SUMMARY: None. SUMMARY OF ACTION: Renton's business plan represents the areas of strategic focus over a six -year planning window. In annual workshops, the City Administration and Council review the city's Vision, Mission, Goals and Objectives for the city's six-year business plan. The Vision and Mission are high -level statements of what the city aims to achieve; the Objectives outline the specific initiatives that the city will undertake during the six -year window to carry out the Goals and meet the Mission and Vision. During this year's annual workshop, the Administration and Council discussed and proposed changes to the Goal of Inclusion as follows: • Improve access to city services, programs and employment (added word employment) and make residents and businesses aware of opportunities to be involved with their community. • Encourage volunteerism, participation and civic engagement (deleted this statement) EXHIBITS: A. Draft 2018-2023 Business Plan B. Resolution STAFF RECOMMENDATION: Approve the 2018-2023 Business Plan and adopt the Resolution. AGENDA ITEM #6. d) Provide a safe, healthy, vibrant community Promote safety, health, and security through effective communication and service delivery Facilitate successful neighborhoods through community involvement Encourage and partner in the development of quality housing choices for people of all ages and income levels Promote a walkable, pedestrian and bicycle- friendly city with complete streets, trails, and connections between neighborhoods and community focal points Provide opportunities for communities to be better prepared for emergencies Promote economic vitality and strategically position Renton for the future Promote Renton as the progressive, opportunity- rich city in the Puget Sound region Capitalize on opportunities through bold and creative economic development strategies Recruit and retain businesses to ensure a dynamic, diversified employment base Nurture entrepreneurship and foster successful partnerships with businesses and community leaders Leverage public/ private resources to focus development on economic centers Support planned growth and influence decisions that impact the city Foster development of vibrant, sustainable, attractive, mixed-use neighborhoods in urban centers Uphold a high standard of design and property maintenance Advocate Renton’s interests through state and federal lobbying efforts, regional partnerships and other organizations Pursue transportation and other regional improvements and services that improve quality of life Balance development with environmental protection Building an inclusive informed city with opportunities for all Improve access to city services, programs and employment, and make residents and businesses aware of opportunities to be involved with their community Build connections with ALL communities that reflect the breadth and richness of the diversity in our city Promote understanding and appreciation of our diversity through celebrations and festivals Provide critical and relevant information on a timely basis and facilitate two-way dialogue between city government and the community Meet service demands and provide high quality customer service Plan, develop, and maintain quality services, infrastructure, and amenities Prioritize services at levels that can be sustained by revenue Retain a skilled workforce by making Renton the municipal employer of choice Develop and maintain collaborative partnerships and investment strategies that improve services Respond to growing service demands through partnerships, innovation, and outcome management Renton Business Plan 2018–2023 GOALS The City of Renton, in partnership and communication with residents, businesses, and schools, is dedicated to:MISSION Providing a safe, healthy, welcoming atmosphere where people choose to live Promoting economic vitality and strategically positioning Renton for the future Supporting planned growth and influencing decisions that impact the city Building an inclusive informed city with opportunities for all Meeting service demands through high quality customer service, innovation, a positive work environment, and a commitment to excellence Renton: The center of opportunity in the Puget Sound Region where families and businesses thrive VISION DR A F T RENTON. AHEAD OF THE CURVE. AGENDA ITEM #6. d) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE 2018-2023 BUSINESS PLAN. WHEREAS, the Council annually adopts a six-year business plan; and WHEREAS, at the Council-Staff Retreat held February 9-10, 2017, the Council reviewed the 2018-2023 Business Plan; and WHEREAS, the Council made the changes it believed advisable to the 2018-2023 Business Plan; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The 2018-2023 Business Plan, a copy of which is attached hereto, is hereby adopted by the Council, subject to later amendment as the Council sees fit. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2017 ______________________________ Jason A. Seth, City Clerk AGENDA ITEM #6. d) RESOLUTION NO. ________ APPROVED BY THE MAYOR this ______ day of _______________________, 2017 ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Lawrence J. Warren, City Attorney RES. AGENDA ITEM #6. d) AB - 1862 City Council Regular Meeting - 06 Mar 2017 SUBJECT/TITLE: Project Acceptance: Central Renton Sewer Interceptor Reline & Upsize - CAG-15-118 RECOMMENDED ACTION: Council Concur DEPARTMENT: Utility Systems Division STAFF CONTACT: John Hobson, Wastewater Project Manager EXT.: 7279 FISCAL IMPACT SUMMARY: The original contract amount was $393,970.05 and the final amount is $554,777.90. The increase of $160,807.85 was for one authorized change order in the amount of $151,379.41 and the remaining $9,428.44 was due to an increase in time and materials. Change Order #1 was due to additional time and materials because of unknown large quantities of buried construction debris within the pipe corridor which required removal by hand to avoid damaging other existing utilities. There is sufficient funding in the project budget to cover all costs. SUMMARY OF ACTION: The project was awarded on June 22, 2015, to Road Construction Northwest, Inc. Construction began on August 8, 2016, and was completed on October 10, 2016. The construction start date was delayed approximately one year because the maker of the special sewer manhole did not complete its construction prior to the rainy season. The project was delayed until the following summer because sanitary sewer bypass pumping during peak wet weather significantly increases the cost and the possibility of sewer overflows. All work was performed at night because construction required the closure of Sunset Blvd North as well as the I-405 Exit 4 off-ramp that required extensive traffic control and detours. The construction for this project also required extensive sewer bypass pumping. Therefore the additional working days resulted in increased costs. Project close-out has taken longer than usual due to the contractor’s delay in acquiring all the necessary paperwork from their subcontractors. EXHIBITS: A. Notice of Completion of Public Works Contract STAFF RECOMMENDATION: Accept the project and release the retainage in the amount of $2 5,332.32 after 60 days, subject to the receipt of all required authorizations. AGENDA ITEM #6. e) Revised # Assigned to: UBI Number: Yes No Yes Telephone # Bond Number: If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Date Work Commenced Date Work Completed Contractor Address Date Contract Awarded Retainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name: Department Use Only Original NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Project Name Date Assigned: Job Order Contracting Federally funded transportation project? Contractor's Name Description of Work Done/Include Jobsite Address(es) Affidavit ID* No (if yes, provide Contract Bond Statement below) Name & Mailing Address of Public Agency E-mail Address Contract Number Notice is hereby given relative to the completion of contract or project described below Date:Contractor's UBI Number: Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A.       Yes No $ $$ $$ $$ % $ $$ Contact Name:Title: Affidavit ID* - No L&I release will be granted until all affidavits are listed. Amount Disbursed p Sales Tax Rate Contract Amount NOTE: These two totals must be equal TOTAL Comments: Sales Tax Amount Reductions ( - ) Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. TOTAL Liquidated Damages Email Address: Phone Number: p Sub-Total Additions ( + ) Amount Retained (If various rates apply, please send a breakdown) Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov F215-038-000 10-2014REV 31 0020e (10/26/15) p@g AGENDA ITEM #6. e) Subcontractor's Name:UBI Number: (Required)Affidavit ID* Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15)F215-038-000 10-2014 AGENDA ITEM #6. e) AB - 1863 City Council Regular Meeting - 06 Mar 2017 SUBJECT/TITLE: Agreement for the Lift Station and Force Main Rehabilitation Group 1 Facilities - Predesign Project with RH2 Engineering, Inc. RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager EXT.: 7212 FISCAL IMPACT SUMMARY: Funding for this contract in the amount of $176,379 is available from the approved 2017 -2018 Wastewater Capital Improvement Program Lift Station and Force Main Rehabilitation Projects budget (426.465508/465516). The total project budget in 2017 for the two projects is $1,650,000, of which $400,000 is estimated for the engineering costs and the remainder for construction costs. SUMMARY OF ACTION: All of the City’s sewer lift stations have been replaced within the last 25 years with the exception of Falcon Ridge, which is scheduled to be replaced in 2017-2018. The remaining stations, while in good running condition overall, need a variety of smaller improvements to both the stations and force mains. This work will be done in phases. This consultant contract covers predesign activities for the first nine stations (aka Group 1) that will be rehabilitated. The types of improvements include replacement of outdated telemetry, recoating wet wells, replacement of pumps and motor controls, and the rehabilitation of force mains. RH2 Engineering, Inc. was selected from the approved MSRC Architecture and Engineering Consu ltant Roster to perform this work. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Execute the agreement for the Lift Station and Force Main Rehabilitation Group 1 Facilities - Predesign Project with RH2 Engineering, Inc. in the amount of $176,379. AGENDA ITEM #6. f) A g r e e m e n t f o r L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n G r o u p 1 F a c i l i t i e s - P r e d e s i g n C A G - 1 7 - _ _ _ T H I S A G R E E M E N T , d a t e d J a n u a r y 1 9 , 2 0 1 7 , i s b y a n d b e t w e e n t h e C i t y o f R e n t o n ( t h e “ C i t y ” ) , a W a s h i n g t o n m u n i c i p a l c o r p o r a t i o n , a n d R H 2 E n g i n e e r i n g , I n c . , ( “ C o n s u l t a n t ” ) , a W a s h i n g t o n c o r p o r a t i o n . T h e C i t y a n d t h e C o n s u l t a n t a r e r e f e r r e d t o c o l l e c t i v e l y i n t h i s A g r e e m e n t a s t h e “ P a r t i e s . ” O n c e f u l l y e x e c u t e d b y t h e P a r t i e s , t h i s A g r e e m e n t i s e f f e c t i v e a s o f t h e l a s t d a t e s i g n e d b y b o t h p a r t i e s . 1 . S c o p e o f W o r k : C o n s u l t a n t a g r e e s t o p r o v i d e a p r e d e s i g n s t u d y f o r i m p r o v e m e n t s t o 1 7 w a s t e w a t e r l i f t s t a t i o n s a n d a s s o c i a t e d f o r c e m a i n s , a s s p e c i f i e d i n E x h i b i t A , S c o p e o f W o r k , w h i c h i s a t t a c h e d a n d i n c o r p o r a t e d h e r e i n a n d m a y h e r e i n a f t e r b e r e f e r r e d t o a s t h e “ W o r k . ” 2 . C h a n g e s i n S c o p e o f W o r k : T h e C i t y , w i t h o u t i n v a l i d a t i n g t h i s A g r e e m e n t , m a y o r d e r c h a n g e s t o t h e W o r k c o n s i s t i n g o f a d d i t i o n s , d e l e t i o n s o r m o d i f i c a t i o n s . A n y s u c h c h a n g e s t o t h e W o r k s h a l l b e o r d e r e d b y t h e C i t y i n w r i t i n g a n d t h e C o m p e n s a t i o n s h a l l b e e q u i t a b l y a d j u s t e d c o n s i s t e n t w i t h t h e r a t e s s e t f o r t h i n E x h i b i t C , C o s t a n d F e e E s t i m a t e o r a s o t h e r w i s e m u t u a l l y a g r e e d b y t h e P a r t i e s . 3 . T i m e o f P e r f o r m a n c e : C o n s u l t a n t s h a l l c o m m e n c e p e r f o r m a n c e o f t h e A g r e e m e n t p u r s u a n t t o t h e s c h e d u l e ( s ) s e t f o r t h i n E x h i b i t B , S c h e d u l e . A l l W o r k s h a l l b e p e r f o r m e d b y n o l a t e r t h a n J u n e 3 0 , 2 0 1 8 . 4 . C o m p e n s a t i o n : A . A m o u n t . T o t a l c o m p e n s a t i o n t o C o n s u l t a n t f o r W o r k p r o v i d e d p u r s u a n t t o t h i s A g r e e m e n t s h a l l n o t e x c e e d $ 1 7 6 , 3 7 9 , p l u s a n y a p p l i c a b l e s t a t e a n d l o c a l s a l e s t a x e s . C o m p e n s a t i o n s h a l l b e p a i d b a s e d u p o n W o r k a c t u a l l y p e r f o r m e d a c c o r d i n g t o t h e r a t e ( s ) o r a m o u n t s s p e c i f i e d i n E x h i b i t C , C o s t a n d F e e E s t i m a t e . T h e C o n s u l t a n t a g r e e s t h a t a n y h o u r l y o r f l a t r a t e c h a r g e d b y i t f o r i t s W o r k s h a l l r e m a i n l o c k e d a t t h e n e g o t i a t e d r a t e ( s ) u n l e s s o t h e r w i s e a g r e e d t o i n w r i t i n g o r p r o v i d e d i n E x h i b i t C , C o s t a n d F e e E s t i m a t e . E x c e p t a s s p e c i f i c a l l y p r o v i d e d h e r e i n , t h e C o n s u l t a n t s h a l l b e s o l e l y r e s p o n s i b l e f o r p a y m e n t o f a n y t a x e s i m p o s e d a s a r e s u l t o f t h e p e r f o r m a n c e a n d p a y m e n t o f t h i s A g r e e m e n t . B . M e t h o d o f P a y m e n t . O n a m o n t h l y o r n o l e s s t h a n q u a r t e r l y b a s i s d u r i n g a n y q u a r t e r i n w h i c h W o r k i s p e r f o r m e d , t h e C o n s u l t a n t s h a l l s u b m i t a v o u c h e r o r i n v o i c e i n a f o r m P a g e l o f 9 A G E N D A I T E M # 6 . f ) i n v o i c e i n a f o r m s p e c i f i e d b y t h e C i t y , i n c l u d i n g a d e s c r i p t i o n o f w h a t W o r k h a s b e e n p e r f o r m e d , t h e n a m e o f t h e p e r s o n n e l p e r f o r m i n g s u c h W o r k , a n d a n y h o u r l y l a b o r c h a r g e r a t e f o r s u c h p e r s o n n e l . T h e C o n s u l t a n t s h a l l a l s o s u b m i t a f i n a l b i l l u p o n c o m p l e t i o n o f a l l W o r k . P a y m e n t s h a l l b e m a d e b y t h e C i t y f o r W o r k p e r f o r m e d w i t h i n t h i r t y ( 3 0 ) c a l e n d a r d a y s a f t e r r e c e i p t a n d a p p r o v a l b y t h e a p p r o p r i a t e C i t y r e p r e s e n t a t i v e o f t h e v o u c h e r o r i n v o i c e . I f t h e C o n s u l t a n t ’ s p e r f o r m a n c e d o e s n o t m e e t t h e r e q u i r e m e n t s o f t h i s A g r e e m e n t , t h e C o n s u l t a n t w i l l c o r r e c t o r m o d i f y i t s p e r f o r m a n c e t o c o m p l y w i t h t h e A g r e e m e n t . T h e C i t y m a y w i t h h o l d p a y m e n t f o r w o r k t h a t d o e s n o t m e e t t h e r e q u i r e m e n t s o f t h i s A g r e e m e n t . C . E f f e c t o f P a y m e n t . P a y m e n t f o r a n y p a r t o f t h e W o r k s h a l l n o t c o n s t i t u t e a w a i v e r b y t h e C i t y o f a n y r e m e d i e s i t m a y h a v e a g a i n s t t h e C o n s u l t a n t f o r f a i l u r e o f t h e C o n s u l t a n t t o p e r f o r m t h e W o r k o r f o r a n y b r e a c h o f t h i s A g r e e m e n t b y t h e C o n s u l t a n t . D . N o n - A p p r o p r i a t i o n o f F u n d s . I f s u f f i c i e n t f u n d s a r e n o t a p p r o p r i a t e d o r a l l o c a t e d f o r p a y m e n t u n d e r t h i s A g r e e m e n t f o r a n y f u t u r e f i s c a l p e r i o d , t h e C i t y s h a l l n o t b e o b l i g a t e d t o m a k e p a y m e n t s f o r W o r k o r a m o u n t s i n c u r r e d a f t e r t h e e n d o f t h e c u r r e n t f i s c a l p e r i o d , a n d t h i s A g r e e m e n t w i l l t e r m i n a t e u p o n t h e c o m p l e t i o n o f a l l r e m a i n i n g W o r k f o r w h i c h f u n d s a r e a l l o c a t e d . N o p e n a l t y o r e x p e n s e s h a l l a c c r u e t o t h e C i t y i n t h e e v e n t t h i s p r o v i s i o n a p p l i e s . 5 . T e r m i n a t i o n : A . T h e C i t y r e s e r v e s t h e r i g h t t o t e r m i n a t e t h i s A g r e e m e n t a t a n y t i m e , w i t h o r w i t h o u t c a u s e b y g i v i n g t e n ( 1 0 ) c a l e n d a r d a y s ’ n o t i c e t o t h e C o n s u l t a n t i n w r i t i n g . I n t h e e v e n t o f s u c h t e r m i n a t i o n o r s u s p e n s i o n , a l l f i n i s h e d o r u n f i n i s h e d d o c u m e n t s , d a t a , s t u d i e s , w o r k s h e e t s , m o d e l s a n d r e p o r t s , o r o t h e r m a t e r i a l p r e p a r e d b y t h e C o n s u l t a n t p u r s u a n t t o t h i s A g r e e m e n t s h a l l b e s u b m i t t e d t o t h e C i t y , i f a n y a r e r e q u i r e d a s p a r t o f t h e W o r k . B . I n t h e e v e n t t h i s A g r e e m e n t i s t e r m i n a t e d b y t h e C i t y , t h e C o n s u l t a n t s h a l l b e e n t i t l e d t o p a y m e n t f o r a l l h o u r s w o r k e d t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n , l e s s a l l p a y m e n t s p r e v i o u s l y m a d e . I f t h e A g r e e m e n t i s t e r m i n a t e d b y t h e C i t y a f t e r p a r t i a l p e r f o r m a n c e o f W o r k f o r w h i c h t h e a g r e e d c o m p e n s a t i o n i s a f i x e d f e e , t h e C i t y s h a l l p a y t h e C o n s u l t a n t a n e q u i t a b l e s h a r e o f t h e f i x e d f e e . T h i s p r o v i s i o n s h a l l n o t p r e v e n t t h e C i t y f r o m s e e k i n g a n y l e g a l r e m e d i e s i t m a y h a v e f o r t h e v i o l a t i o n o r n o n p e r f o r m a n c e o f a n y o f t h e p r o v i s i o n s o f t h i s A g r e e m e n t a n d s u c h c h a r g e s d u e t o t h e C i t y s h a l l b e d e d u c t e d f r o m t h e f i n a l p a y m e n t d u e t h e C o n s u l t a n t . N o p a y m e n t s h a l l b e m a d e b y t h e C i t y f o r a n y e x p e n s e s i n c u r r e d o r w o r k d o n e f o l l o w i n g t h e e f f e c t i v e d a t e o f t e r m i n a t i o n u n l e s s a u t h o r i z e d i n a d v a n c e i n w r i t i n g b y t h e C i t y . 6 . W a r r a n t i e s A n d R i g h t T o U s e W o r k P r o d u c t : C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t h a t C o n s u l t a n t w i l l p e r f o r m a l l W o r k i d e n t i f i e d i n t h i s A g r e e m e n t i n a p r o f e s s i o n a l a n d w o r k m a n l i k e m a n n e r a n d i n a c c o r d a n c e w i t h a l l r e a s o n a b l e a n d p r o f e s s i o n a l s t a n d a r d s P a g e 2 o f 9 A G E N D A I T E M # 6 . f ) a n d l a w s . C o m p l i a n c e w i t h p r o f e s s i o n a l s t a n d a r d s i n c l u d e s , a s a p p l i c a b l e , p e r f o r m i n g t h e W o r k i n c o m p l i a n c e w i t h a p p l i c a b l e C i t y s t a n d a r d s o r g u i d e l i n e s ( e . g . d e s i g n c r i t e r i a a n d S t a n d a r d P l a n s f o r R o a d , B r i d e a n d M u n i c i p a l C o n s t r u c t i o n ) . P r o f e s s i o n a l e n g i n e e r s s h a l l c e r t i f y e n g i n e e r i n g p l a n s , s p e c i f i c a t i o n s , p l a t s , a n d r e p o r t s , a s a p p l i c a b l e , p u r s u a n t t o R C W 1 8 . 4 3 . 0 7 0 . C o n s u l t a n t f u r t h e r r e p r e s e n t s a n d w a r r a n t s t h a t a l l f i n a l w o r k p r o d u c t c r e a t e d f o r a n d d e l i v e r e d t o t h e C i t y p u r s u a n t t o t h i s A g r e e m e n t s h a l l b e t h e o r i g i n a l w o r k o f t h e C o n s u l t a n t a n d f r e e f r o m a n y i n t e l l e c t u a l p r o p e r t y e n c u m b r a n c e w h i c h w o u l d r e s t r i c t t h e C i t y f r o m u s i n g t h e w o r k p r o d u c t . C o n s u l t a n t g r a n t s t o t h e C i t y a n o n - e x c l u s i v e , p e r p e t u a l r i g h t a n d l i c e n s e t o u s e , r e p r o d u c e , d i s t r i b u t e , a d a p t , m o d i f y , a n d d i s p l a y a l l f i n a l w o r k p r o d u c t p r o d u c e d p u r s u a n t t o t h i s A g r e e m e n t . T h e C i t y ’ s o r o t h e r ’ s a d a p t a t i o n , m o d i f i c a t i o n o r u s e o f t h e f i n a l w o r k p r o d u c t s o t h e r t h a n f o r t h e p u r p o s e s o f t h i s A g r e e m e n t s h a l l b e w i t h o u t l i a b i l i t y t o t h e C o n s u l t a n t . T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l s u r v i v e t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t . 7 . R e c o r d M a i n t e n a n c e : T h e C o n s u l t a n t s h a l l m a i n t a i n a c c o u n t s a n d r e c o r d s , w h i c h p r o p e r l y r e f l e c t a l l d i r e c t a n d i n d i r e c t c o s t s e x p e n d e d a n d W o r k p r o v i d e d i n t h e p e r f o r m a n c e o f t h i s A g r e e m e n t a n d r e t a i n s u c h r e c o r d s f o r a s l o n g a s m a y b e r e q u i r e d b y a p p l i c a b l e W a s h i n g t o n S t a t e r e c o r d s r e t e n t i o n l a w s , b u t i n a n y e v e n t n o l e s s t h a n s i x y e a r s a f t e r t h e t e r m i n a t i o n o f t h i s A g r e e m e n t . T h e C o n s u l t a n t a g r e e s t o p r o v i d e a c c e s s t o a n d c o p i e s o f a n y r e c o r d s r e l a t e d t o t h i s A g r e e m e n t a s r e q u i r e d b y t h e C i t y t o a u d i t e x p e n d i t u r e s a n d c h a r g e s a n d / o r t o c o m p l y w i t h t h e W a s h i n g t o n S t a t e P u b l i c R e c o r d s A c t ( C h a p t e r 4 2 . 5 6 R C W ) . T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l s u r v i v e t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t . 8 . P u b l i c R e c o r d s C o m p l i a n c e : T o t h e f u l l e x t e n t t h e C i t y d e t e r m i n e s n e c e s s a r y t o c o m p l y w i t h t h e W a s h i n g t o n S t a t e P u b l i c R e c o r d s A c t , C o n s u l t a n t s h a l l m a k e a d u e d i l i g e n t s e a r c h o f a l l r e c o r d s i n i t s p o s s e s s i o n o r c o n t r o l r e l a t i n g t o t h i s A g r e e m e n t a n d t h e W o r k , i n c l u d i n g , b u t n o t l i m i t e d t o , e - m a i l , c o r r e s p o n d e n c e , n o t e s , s a v e d t e l e p h o n e m e s s a g e s , r e c o r d i n g s , p h o t o s , o r d r a w i n g s a n d p r o v i d e t h e m t o t h e C i t y f o r p r o d u c t i o n . I n t h e e v e n t C o n s u l t a n t b e l i e v e s s a i d r e c o r d s n e e d t o b e p r o t e c t e d f r o m d i s c l o s u r e , i t m a y , a t C o n s u l t a n t ’ s o w n e x p e n s e , s e e k j u d i c i a l p r o t e c t i o n . C o n s u l t a n t s h a l l i n d e m n i f y , d e f e n d , a n d h o l d h a r m l e s s t h e C i t y f o r a l l c o s t s , i n c l u d i n g a t t o r n e y s ’ f e e s , a t t e n d a n t t o a n y c l a i m o r l i t i g a t i o n r e l a t e d t o a P u b l i c R e c o r d s A c t r e q u e s t f o r w h i c h C o n s u l t a n t h a s r e s p o n s i v e r e c o r d s a n d f o r w h i c h C o n s u l t a n t h a s w i t h h e l d r e c o r d s o r i n f o r m a t i o n c o n t a i n e d t h e r e i n , o r n o t p r o v i d e d t h e m t o t h e C i t y i n a t i m e l y m a n n e r . C o n s u l t a n t s h a l l p r o d u c e f o r d i s t r i b u t i o n a n y a n d a l l r e c o r d s r e s p o n s i v e t o t h e P u b l i c R e c o r d s A c t r e q u e s t i n a t i m e l y m a n n e r , u n l e s s t h o s e r e c o r d s a r e p r o t e c t e d b y c o u r t o r d e r . T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l s u r v i v e t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t . 9 . I n d e p e n d e n t C o n t r a c t o r R e l a t i o n s h i p : A . T h e C o n s u l t a n t i s r e t a i n e d b y t h e C i t y o n l y f o r t h e p u r p o s e s a n d t o t h e e x t e n t s e t f o r t h i n t h i s A g r e e m e n t . T h e n a t u r e o f t h e r e l a t i o n s h i p b e t w e e n t h e C o n s u l t a n t a n d t h e C i t y d u r i n g t h e p e r i o d o f t h e W o r k s h a l l b e t h a t o f a n i n d e p e n d e n t c o n t r a c t o r , n o t e m p l o y e e . T h e C o n s u l t a n t , n o t t h e C i t y , s h a l l h a v e t h e p o w e r t o c o n t r o l a n d P a g e 3 o f 9 A G E N D A I T E M # 6 . f ) d i r e c t t h e d e t a i l s , m a n n e r o r m e a n s o f W o r k . S p e c i f i c a l l y , b u t n o t b y m e a n s o f l i m i t a t i o n , t h e C o n s u l t a n t s h a l l h a v e n o o b l i g a t i o n t o w o r k a n y p a r t i c u l a r h o u r s o r p a r t i c u l a r s c h e d u l e , u n l e s s o t h e r w i s e i n d i c a t e d i n t h e S c o p e o f W o r k o r w h e r e s c h e d u l i n g o f a t t e n d a n c e o r p e r f o r m a n c e i s m u t u a l l y a r r a n g e d d u e t o t h e n a t u r e o f t h e W o r k . C o n s u l t a n t s h a l l r e t a i n t h e r i g h t t o d e s i g n a t e t h e m e a n s o f p e r f o r m i n g t h e W o r k c o v e r e d b y t h i s a g r e e m e n t , a n d t h e C o n s u l t a n t s h a l l b e e n t i t l e d t o e m p l o y o t h e r w o r k e r s a t s u c h c o m p e n s a t i o n a n d s u c h o t h e r c o n d i t i o n s a s i t m a y d e e m p r o p e r , p r o v i d e d , h o w e v e r , t h a t a n y c o n t r a c t s o m a d e b y t h e C o n s u l t a n t i s t o b e p a i d b y i t a l o n e , a n d t h a t e m p l o y i n g s u c h w o r k e r s , i t i s a c t i n g i n d i v i d u a l l y a n d n o t a s a n a g e n t f o r t h e C i t y . B . T h e C i t y s h a l l n o t b e r e s p o n s i b l e f o r w i t h h o l d i n g o r o t h e r w i s e d e d u c t i n g f e d e r a l i n c o m e t a x o r S o c i a l S e c u r i t y o r c o n t r i b u t i n g t o t h e S t a t e I n d u s t r i a l I n s u r a n c e P r o g r a m , o r o t h e r w i s e a s s u m i n g t h e d u t i e s o f a n e m p l o y e r w i t h r e s p e c t t o C o n s u l t a n t o r a n y e m p l o y e e o f t h e C o n s u l t a n t . C . I f t h e C o n s u l t a n t i s a s o l e p r o p r i e t o r s h i p o r i f t h i s A g r e e m e n t i s w i t h a n i n d i v i d u a l , t h e C o n s u l t a n t a g r e e s t o n o t i f y t h e C i t y a n d c o m p l e t e a n y r e q u i r e d f o r m i f t h e C o n s u l t a n t r e t i r e d u n d e r a S t a t e o f W a s h i n g t o n r e t i r e m e n t s y s t e m a n d a g r e e s t o i n d e m n i f y a n y l o s s e s t h e C i t y m a y s u s t a i n t h r o u g h t h e C o n s u l t a n t ’ s f a i l u r e t o d o s o . 1 0 . H o l d H a r m l e s s : T h e C o n s u l t a n t a g r e e s t o r e l e a s e , i n d e m n i f y , d e f e n d , a n d h o l d h a r m l e s s t h e C i t y , e l e c t e d o f f i c i a l s , e m p l o y e e s , o f f i c e r s , r e p r e s e n t a t i v e s , a n d v o l u n t e e r s f r o m a n y a n d a l l c l a i m s , d e m a n d s , a c t i o n s , s u i t s , c a u s e s o f a c t i o n , a r b i t r a t i o n s , m e d i a t i o n s , p r o c e e d i n g s , j u d g m e n t s , a w a r d s , i n j u r i e s , d a m a g e s , l i a b i l i t i e s , t a x e s , l o s s e s , f i n e s , f e e s , p e n a l t i e s , e x p e n s e s , a t t o r n e y ’ s o r a t t o r n e y s ’ f e e s , c o s t s , a n d / o r l i t i g a t i o n e x p e n s e s t o o r b y a n y a n d a l l p e r s o n s o r e n t i t i e s , a r i s i n g f r o m , r e s u l t i n g f r o m , o r r e l a t e d t o t h e n e g l i g e n t a c t s , e r r o r s o r o m i s s i o n s o f t h e C o n s u l t a n t i n i t s p e r f o r m a n c e o f t h i s A g r e e m e n t o r a b r e a c h o f t h i s A g r e e m e n t b y C o n s u l t a n t , e x c e p t f o r t h a t p o r t i o n o f t h e c l a i m s c a u s e d b y t h e C i t y ’ s s o l e n e g l i g e n c e . S h o u l d a c o u r t o f c o m p e t e n t j u r i s d i c t i o n d e t e r m i n e t h a t t h i s a g r e e m e n t i s s u b j e c t t o R C W 4 . 2 4 . 1 1 5 , ( V a l i d i t y o f a g r e e m e n t t o i n d e m n i f y a g a i n s t l i a b i l i t y f o r n e g l i g e n c e r e l a t i v e t o c o n s t r u c t i o n , a l t e r a t i o n , i m p r o v e m e n t , e t c . , o f s t r u c t u r e o r i m p r o v e m e n t a t t a c h e d t o r e a l e s t a t e . . . ) t h e n , i n t h e e v e n t o f l i a b i l i t y f o r d a m a g e s a r i s i n g o u t o f b o d i l y i n j u r y t o p e r s o n s o r d a m a g e s t o p r o p e r t y c a u s e d b y o r r e s u l t i n g f r o m t h e c o n c u r r e n t n e g l i g e n c e o f t h e C o n s u l t a n t a n d t h e C i t y , i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s a n d v o l u n t e e r s , C o n s u l t a n t ’ s l i a b i l i t y s h a l l b e o n l y t o t h e e x t e n t o f C o n s u l t a n t ’ s n e g l i g e n c e . I t i s f u r t h e r s p e c i f i c a l l y a n d e x p r e s s l y u n d e r s t o o d t h a t t h e i n d e m n i f i c a t i o n p r o v i d e d i n t h i s A g r e e m e n t c o n s t i t u t e C o n s u l t a n t ’ s w a i v e r o f i m m u n i t y u n d e r t h e I n d u s t r i a l I n s u r a n c e A c t , R C W T i t l e 5 1 , s o l e l y f o r t h e p u r p o s e s o f t h i s i n d e m n i f i c a t i o n . T h e P a r t i e s h a v e m u t u a l l y n e g o t i a t e d a n d a g r e e d t o t h i s w a i v e r . T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l s u r v i v e t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t . P a g e 4 o f 9 A G E N D A I T E M # 6 . f ) 1 1 . G i f t s a n d C o n f l i c t s : T h e C i t y ’ s C o d e o f E t h i c s a n d W a s h i n g t o n S t a t e l a w p r o h i b i t C i t y e m p l o y e e s f r o m s o l i c i t i n g , a c c e p t i n g , o r r e c e i v i n g a n y g i f t , g r a t u i t y o r f a v o r f r o m a n y p e r s o n , f i r m o r c o r p o r a t i o n i n v o l v e d i n a c o n t r a c t o r t r a n s a c t i o n . T o e n s u r e c o m p l i a n c e w i t h t h e C i t y ’ s C o d e o f E t h i c s a n d s t a t e l a w , t h e C o n s u l t a n t s h a l l n o t g i v e a g i f t o f a n y k i n d t o C i t y e m p l o y e e s o r o f f i c i a l s . C o n s u l t a n t a l s o c o n f i r m s t h a t C o n s u l t a n t d o e s n o t h a v e a b u s i n e s s i n t e r e s t o r a c l o s e f a m i l y r e l a t i o n s h i p w i t h a n y C i t y o f f i c e r o r e m p l o y e e w h o w a s , i s , o r w i l l b e i n v o l v e d i n s e l e c t i n g t h e C o n s u l t a n t , n e g o t i a t i n g o r a d m i n i s t e r i n g t h i s A g r e e m e n t , o r e v a l u a t i n g t h e C o n s u l t a n t ’ s p e r f o r m a n c e o f t h e W o r k . 1 2 . C i t y o f R e n t o n B u s i n e s s L i c e n s e : T h e C o n s u l t a n t s h a l l o b t a i n a C i t y o f R e r i t o n B u s i n e s s L i c e n s e p r i o r t o p e r f o r m i n g a n y W o r k a n d m a i n t a i n t h e b u s i n e s s l i c e n s e i n g o o d s t a n d i n g t h r o u g h o u t t h e t e r m o f t h i s a g r e e m e n t w i t h t h e C i t y . I n f o r m a t i o n r e g a r d i n g a c q u i r i n g a c i t y b u s i n e s s l i c e n s e c a n b e f o u n d a t : h t t p : / / r e n t o n w a . g o v / b u s i n e s s / d e f a u l t . a s p x ? i d = 5 4 8 & m i d = 3 2 8 . I n f o r m a t i o n r e g a r d i n g S t a t e b u s i n e s s l i c e n s i n g r e q u i r e m e n t s c a n b e f o u n d a t : h t t p : / / d o r . w a . g o v / c o n t e n t / d o i n g b u s i n e s s f r e g i s t e r m y b u s i n e s s ! 1 3 . I n s u r a n c e : C o n s u l t a n t s h a l l s e c u r e a n d m a i n t a i n : A . C o m m e r c i a l g e n e r a l l i a b i l i t y i n s u r a n c e i n t h e m i n i m u m a m o u n t s o f $ 1 , 0 0 0 , 0 0 0 f o r e a c h o c c u r r e n c e / $ 2 , 0 0 0 , 0 0 0 a g g r e g a t e f o r t h e T e r m o f t h i s A g r e e m e n t . B . I n t h e e v e n t t h a t W o r k d e l i v e r e d p u r s u a n t t o t h i s A g r e e m e n t e i t h e r d i r e c t l y o r i n d i r e c t l y i n v o l v e o r r e q u i r e P r o f e s s i o n a l S e r v i c e s , P r o f e s s i o n a l L i a b i l i t y , E r r o r s a n d O m i s s i o n s c o v e r a g e s h a l l b e p r o v i d e d w i t h m i n i m u m l i m i t s o f $ 1 , 0 0 0 , 0 0 0 p e r o c c u r r e n c e . “ P r o f e s s i o n a l S e r v i c e s ” , f o r t h e p u r p o s e o f t h i s s e c t i o n , s h a l l m e a n a n y W o r k p r o v i d e d b y a l i c e n s e d p r o f e s s i o n a l o r W o r k t h a t r e q u i r e s a p r o f e s s i o n a l s t a n d a r d o f c a r e . C . W o r k e r s ’ c o m p e n s a t i o n c o v e r a g e , a s r e q u i r e d b y t h e I n d u s t r i a l I n s u r a n c e l a w s o f t h e S t a t e o f W a s h i n g t o n , s h a l l a l s o b e s e c u r e d . D . C o m m e r c i a l A u t o m o b i l e L i a b i l i t y f o r o w n e d , l e a s e d , h i r e d o r n o n - o w n e d , l e a s e d , h i r e d o r n o n - o w n e d , w i t h m i n i m u m l i m i t s o f $ 1 , 0 0 0 , 0 0 0 p e r o c c u r r e n c e c o m b i n e d s i n g l e l i m i t , i f t h e r e w i l l b e a n y u s e o f C o n s u l t a n t ’ s v e h i c l e s o n t h e C i t y ’ s P r e m i s e s b y o r o n b e h a l f o f t h e C i t y , b e y o n d n o r m a l c o m m u t e s . E . C o n s u l t a n t s h a l l n a m e t h e C i t y a s a n A d d i t i o n a l I n s u r e d o n i t s c o m m e r c i a l g e n e r a l l i a b i l i t y p o l i c y o n a n o n - c o n t r i b u t o r y p r i m a r y b a s i s . T h e C i t y ’ s i n s u r a n c e p o l i c i e s s h a l l n o t b e a s o u r c e f o r p a y m e n t o f a n y C o n s u l t a n t l i a b i l i t y , n o r s h a l l t h e m a i n t e n a n c e o f a n y i n s u r a n c e r e q u i r e d b y t h i s A g r e e m e n t b e c o n s t r u e d t o l i m i t t h e l i a b i l i t y o f C o n s u l t a n t t o t h e c o v e r a g e p r o v i d e d b y s u c h i n s u r a n c e o r o t h e r w i s e l i m i t t h e C i t y ’ s r e c o u r s e t o a n y r e m e d y a v a i l a b l e a t l a w o r i n e q u i t y . F . S u b j e c t t o t h e C i t y ’ s r e v i e w a n d a c c e p t a n c e , a c e r t i f i c a t e o f i n s u r a n c e s h o w i n g t h e p r o p e r e n d o r s e m e n t s , s h a l l b e d e l i v e r e d t o t h e C i t y b e f o r e p e r f o r m i n g t h e W o r k . P a g e 5 o f 9 A G E N D A I T E M # 6 . f ) G . C o n s u l t a n t s h a l l p r o v i d e t h e C i t y w i t h w r i t t e n n o t i c e o f a n y p o l i c y c a n c e l l a t i o n , w i t h i n t w o ( 2 ) b u s i n e s s d a y s o f t h e i r r e c e i p t o f s u c h n o t i c e . 1 4 . D e l a y s : C o n s u l t a n t i s n o t r e s p o n s i b l e f o r d e l a y s c a u s e d b y f a c t o r s b e y o n d t h e C o n s u l t a n t ’ s r e a s o n a b l e c o n t r o l . W h e n s u c h d e l a y s b e y o n d t h e C o n s u l t a n t ’ s r e a s o n a b l e c o n t r o l o c c u r , t h e C i t y a g r e e s t h e C o n s u l t a n t i s n o t r e s p o n s i b l e f o r d a m a g e s , n o r s h a l l t h e C o n s u l t a n t b e d e e m e d t o b e i n d e f a u l t o f t h e A g r e e m e n t . 1 5 . S u c c e s s o r s a n d A s s i g n s : N e i t h e r t h e C i t y n o r t h e C o n s u l t a n t s h a l l a s s i g n , t r a n s f e r o r e n c u m b e r a n y r i g h t s , d u t i e s o r i n t e r e s t s a c c r u i n g f r o m t h i s A g r e e m e n t w i t h o u t t h e w r i t t e n c o n s e n t o f t h e o t h e r . 1 6 . N o t i c e s : A n y n o t i c e r e q u i r e d u n d e r t h i s A g r e e m e n t w i l l b e i n w r i t i n g , a d d r e s s e d t o t h e a p p r o p r i a t e p a r t y a t t h e a d d r e s s w h i c h a p p e a r s b e l o w ( a s m o d i f i e d i n w r i t i n g f r o m t i m e t o t i m e b y s u c h p a r t y ) , a n d g i v e n p e r s o n a l l y , b y r e g i s t e r e d o r c e r t i f i e d m a i l , r e t u r n r e c e i p t r e q u e s t e d , b y f a c s i m i l e o r b y n a t i o n a l l y r e c o g n i z e d o v e r n i g h t c o u r i e r s e r v i c e . T i m e p e r i o d f o r n o t i c e s s h a l l b e d e e m e d t o h a v e c o m m e n c e d u p o n t h e d a t e o f r e c e i p t , E X C E P T f a c s i m i l e d e l i v e r y w i l l b e d e e m e d t o h a v e c o m m e n c e d o n t h e f i r s t b u s i n e s s d a y f o l l o w i n g t r a n s m i s s i o n . E m a i l a n d t e l e p h o n e m a y b e u s e d f o r p u r p o s e s o f a d m i n i s t e r i n g t h e A g r e e m e n t , b u t s h o u l d n o t b e u s e d t o g i v e a n y f o r m a l n o t i c e r e q u i r e d b y t h e A g r e e m e n t . C i t y o f R e n t o n : C o n s u l t a n t : D a v i d M . C h r i s t e n s e n T o n y V . P a r d i , P r e s i d e n t 1 0 5 5 S o u t h G r a d y W a y 2 2 7 2 2 2 9 t h D r i v e S E , S u i t e 2 1 0 R e n t o n , W A 9 8 0 5 7 B o t h e l l , W A 9 8 0 2 1 P h o n e : ( 4 2 5 ) 4 3 0 - 7 2 1 2 P h o n e : ( 8 0 0 ) 7 2 0 - 8 0 5 2 , e x t . 5 3 1 2 d c h r i s t e n s e n @ r e n t o n w a . g o v t p a r d i @ r h 2 . c o m F a x : ( 4 2 5 ) 4 3 0 - 7 2 4 1 F a x : ( 4 2 5 ) 9 5 1 - 5 4 0 1 1 7 . D i s c r i m i n a t i o n P r o h i b i t e d : E x c e p t t o t h e e x t e n t p e r m i t t e d b y a b o n a f i d e o c c u p a t i o n a l q u a l i f i c a t i o n , t h e C o n s u l t a n t a g r e e s a s f o l l o w s : A . C o n s u l t a n t , a n d C o n s u l t a n t ’ s a g e n t s , e m p l o y e e s , r e p r e s e n t a t i v e s , a n d v o l u n t e e r s w i t h r e g a r d t o t h e W o r k p e r f o r m e d o r t o b e p e r f o r m e d u n d e r t h i s A g r e e m e n t , s h a l l n o t d i s c r i m i n a t e o n t h e b a s i s o f r a c e , c o l o r , s e x , r e l i g i o n , n a t i o n a l i t y , c r e e d , m a r i t a l s t a t u s , s e x u a l o r i e n t a t i o n o r p r e f e r e n c e , a g e ( e x c e p t m i n i m u m a g e a n d r e t i r e m e n t p r o v i s i o n s ) , h o n o r a b l y d i s c h a r g e d v e t e r a n o r m i l i t a r y s t a t u s , o r t h e p r e s e n c e o f a n y s e n s o r y , m e n t a l o r p h y s i c a l h a n d i c a p , u n l e s s b a s e d u p o n a b o n a f i d e o c c u p a t i o n a l q u a l i f i c a t i o n i n r e l a t i o n s h i p t o h i r i n g a n d e m p l o y m e n t , i n e m p l o y m e n t o r a p p l i c a t i o n f o r e m p l o y m e n t , t h e a d m i n i s t r a t i o n o f t h e d e l i v e r y o f W o r k o r a n y o t h e r b e n e f i t s u n d e r t h i s A g r e e m e n t , o r p r o c u r e m e n t o f m a t e r i a l s o r s u p p l i e s . B . T h e C o n s u l t a n t w i l l t a k e a f f i r m a t i v e a c t i o n t o i n s u r e t h a t a p p l i c a n t s a r e e m p l o y e d a n d t h a t e m p l o y e e s a r e t r e a t e d d u r i n g e m p l o y m e n t w i t h o u t r e g a r d t o t h e i r r a c e , c r e e d , c o l o r , n a t i o n a l o r i g i n , s e x , a g e , s e x u a l o r i e n t a t i o n , p h y s i c a l , s e n s o r y o r m e n t a l P a g e 6 o f 9 A G E N D A I T E M # 6 . f ) h a n d i c a p s , o r m a r i t a l s t a t u s . S u c h a c t i o n s h a l l i n c l u d e , b u t n o t b e l i m i t e d t o t h e f o l l o w i n g e m p l o y m e n t , u p g r a d i n g , d e m o t i o n o r t r a n s f e r , r e c r u i t m e n t o r r e c r u i t m e n t a d v e r t i s i n g , l a y o f f o r t e r m i n a t i o n , r a t e s o f p a y o r o t h e r f o r m s o f c o m p e n s a t i o n a n d s e l e c t i o n f o r t r a i n i n g . C . I f t h e C o n s u l t a n t f a i l s t o c o m p l y w i t h a n y o f t h i s A g r e e m e n t ’ s n o n - d i s c r i m i n a t i o n p r o v i s i o n s , t h e C i t y s h a l l h a v e t h e r i g h t , a t i t s o p t i o n , t o c a n c e l t h e A g r e e m e n t i n w h o l e o r i n p a r t . D . T h e C o n s u l t a n t i s r e s p o n s i b l e t o b e a w a r e o f a n d i n c o m p l i a n c e w i t h a l l f e d e r a l , s t a t e a n d l o c a l l a w s a n d r e g u l a t i o n s t h a t m a y a f f e c t t h e s a t i s f a c t o r y c o m p l e t i o n o f t h e p r o j e c t , w h i c h i n c l u d e s b u t i s n o t l i m i t e d t o f a i r l a b o r l a w s , w o r k e r ’ s c o m p e n s a t i o n , a n d T i t l e V t o f t h e F e d e r a l C i v i l R i g h t s A c t o f 1 9 6 4 , a n d w i l l c o m p l y w i t h C i t y o f R e n t o n C o u n c i l R e s o l u t i o n N u m b e r 4 0 8 5 . 1 8 . M i s c e l l a n e o u s : T h e p a r t i e s h e r e b y a c k n o w l e d g e : A . T h e C i t y i s n o t r e s p o n s i b l e t o t r a i n o r p r o v i d e t r a i n i n g f o r C o n s u l t a n t . B . C o n s u l t a n t w i l l n o t b e r e i m b u r s e d f o r j o b r e l a t e d e x p e n s e s e x c e p t t o t h e e x t e n t s p e c i f i c a l l y a g r e e d w i t h i n t h e a t t a c h e d e x h i b i t s . C . C o n s u l t a n t s h a l l f u r n i s h a l l t o o l s a n d / o r m a t e r i a l s n e c e s s a r y t o p e r f o r m t h e W o r k e x c e p t t o t h e e x t e n t s p e c i f i c a l l y a g r e e d w i t h i n t h e a t t a c h e d e x h i b i t s . D . I n t h e e v e n t s p e c i a l t r a i n i n g , l i c e n s i n g , o r c e r t i f i c a t i o n i s r e q u i r e d f o r C o n s u l t a n t t o p r o v i d e W o r k h e / s h e w i l l a c q u i r e o r m a i n t a i n s u c h a t h i s / h e r o w n e x p e n s e a n d , i f C o n s u l t a n t e m p l o y s , s u b - c o n t r a c t s , o r o t h e r w i s e a s s i g n s t h e r e s p o n s i b i l i t y t o p e r f o r m t h e W o r k , s a i d e m p l o y e e / s u b - c o n t r a c t o r / a s s i g n e e w i l l a c q u i r e a n d o r m a i n t a i n s u c h t r a i n i n g , l i c e n s i n g , o r c e r t i f i c a t i o n . E . T h i s i s a n o n - e x c l u s i v e a g r e e m e n t a n d C o n s u l t a n t i s f r e e t o p r o v i d e h i s / h e r W o r k t o o t h e r e n t i t i e s , s o l o n g a s t h e r e i s n o i n t e r r u p t i o n o r i n t e r f e r e n c e w i t h t h e p r o v i s i o n o f W o r k c a l l e d f o r i n t h i s A g r e e m e n t . F . C o n s u l t a n t i s r e s p o n s i b l e f o r h i s / h e r o w n i n s u r a n c e , i n c l u d i n g , b u t n o t l i m i t e d t o h e a l t h i n s u r a n c e . G . C o n s u l t a n t i s r e s p o n s i b l e f o r h i s / h e r o w n W o r k e r ’ s C o m p e n s a t i o n c o v e r a g e a s w e l l a s t h a t f o r a n y p e r s o n s e m p l o y e d b y t h e C o n s u l t a n t . 1 9 . O t h e r P r o v i s i o n s : A . A p p r o v a l A u t h o r i t y . E a c h i n d i v i d u a l e x e c u t i n g t h i s A g r e e m e n t o n b e h a l f o f t h e C i t y a n d C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t h a t s u c h i n d i v i d u a l s a r e d u l y a u t h o r i z e d t o e x e c u t e a n d d e l i v e r t h i s A g r e e m e n t o n b e h a l f o f t h e C i t y o r C o n s u l t a n t . B . G e n e r a l A d m i n i s t r a t i o n a n d M a n a g e m e n t . T h e C i t y ’ s p r o j e c t m a n a g e r i s D a v i d M . C h r i s t e n s e n . I n p r o v i d i n g W o r k , C o n s u l t a n t s h a l l c o o r d i n a t e w i t h t h e C i t y ’ s c o n t r a c t m a n a g e r o r h i s / h e r d e s i g n e e . P a g e 7 o f 9 A G E N D A I T E M # 6 . f ) C . A m e n d m e n t a n d M o d i f i c a t i o n . T h i s A g r e e m e n t m a y b e a m e n d e d o n l y b y a n i n s t r u m e n t i n w r i t i n g , d u l y e x e c u t e d b y b o t h P a r t i e s . D . C o n f l i c t s . I n t h e e v e n t o f a n y i n c o n s i s t e n c i e s b e t w e e n C o n s u l t a n t p r o p o s a l s a n d t h i s A g r e e m e n t , t h e t e r m s o f t h i s A g r e e m e n t s h a l l p r e v a i l . A n y e x h i b i t s / a t t a c h m e n t s t o t h i s A g r e e m e n t a r e i n c o r p o r a t e d b y r e f e r e n c e o n l y t o t h e e x t e n t o f t h e p u r p o s e f o r w h i c h t h e y a r e r e f e r e n c e d w i t h i n t h i s A g r e e m e n t . T o t h e e x t e n t a C o n s u l t a n t p r e p a r e d e x h i b i t c o n f l i c t s w i t h t h e t e r m s i n t h e b o d y o f t h i s A g r e e m e n t o r c o n t a i n s t e r m s t h a t a r e e x t r a n e o u s t o t h e p u r p o s e f o r w h i c h i t i s r e f e r e n c e d , t h e t e r m s i n t h e b o d y o f t h i s A g r e e m e n t s h a l l p r e v a i l a n d t h e e x t r a n e o u s t e r m s s h a l l n o t b e i n c o r p o r a t e d h e r e i n . E G o v e r n i n g L a w . T h i s A g r e e m e n t s h a l l b e m a d e i n a n d s h a l l b e g o v e r n e d b y a n d i n t e r p r e t e d i n a c c o r d a n c e w i t h t h e l a w s o f t h e S t a t e o f W a s h i n g t o n a n d t h e C i t y o f R e n t o n . C o n s u l t a n t a n d a l l o f t h e C o n s u l t a n t ’ s e m p l o y e e s s h a l l p e r f o r m t h e W o r k i n a c c o r d a n c e w i t h a l l a p p l i c a b l e f e d e r a l , s t a t e , c o u n t y a n d c i t y l a w s , c o d e s a n d o r d i n a n c e s . F . J o i n t D r a f t i n g E f f o r t . T h i s A g r e e m e n t s h a l l b e c o n s i d e r e d f o r a l l p u r p o s e s a s p r e p a r e d b y t h e j o i n t e f f o r t s o f t h e P a r t i e s a n d s h a l l n o t b e c o n s t r u e d a g a i n s t o n e p a r t y o r t h e o t h e r a s a r e s u l t o f t h e p r e p a r a t i o n , s u b s t i t u t i o n , s u b m i s s i o n o r o t h e r e v e n t o f n e g o t i a t i o n , d r a f t i n g o r e x e c u t i o n . G . J u r i s d i c t i o n a n d V e n u e . A n y l a w s u i t o r l e g a l a c t i o n b r o u g h t b y a n y p a r t y t o e n f o r c e o r i n t e r p r e t t h i s A g r e e m e n t o r a n y o f i t s t e r m s o r c o v e n a n t s s h a l l b e b r o u g h t i n t h e K i n g C o u n t y S u p e r i o r C o u r t f o r t h e S t a t e o f W a s h i n g t o n a t t h e M a l e n g R e g i o n a l J u s t i c e C e n t e r i n K e n t , K i n g C o u n t y , W a s h i n g t o n , o r i t s r e p l a c e m e n t o r s u c c e s s o r . H . S e v e r a b i l i t y . A c o u r t o f c o m p e t e n t j u r i s d i c t i o n ’ s d e t e r m i n a t i o n t h a t a n y p r o v i s i o n o r p a r t o f t h i s A g r e e m e n t i s i l l e g a l o r u n e n f o r c e a b l e s h a l l n o t c a n c e l o r i n v a l i d a t e t h e r e m a i n d e r o f t h i s A g r e e m e n t , w h i c h s h a l l r e m a i n i n f u l l f o r c e a n d e f f e c t . S o l e a n d E n t i r e A g r e e m e n t . T h i s A g r e e m e n t c o n t a i n s t h e e n t i r e a g r e e m e n t o f t h e P a r t i e s a n d a n y r e p r e s e n t a t i o n s o r u n d e r s t a n d i n g s , w h e t h e r o r a l o r w r i t t e n , n o t i n c o r p o r a t e d a r e e x c l u d e d . J . T i m e i s o f t h e E s s e n c e . T i m e i s o f t h e e s s e n c e o f t h i s A g r e e m e n t a n d e a c h a n d a l l o f i t s p r o v i s i o n s i n w h i c h p e r f o r m a n c e i s a f a c t o r . A d h e r e n c e t o c o m p l e t i o n d a t e s s e t f o r t h i n t h e d e s c r i p t i o n o f t h e W o r k i s e s s e n t i a l t o t h e C o n s u l t a n t ’ s p e r f o r m a n c e o f t h i s A g r e e m e n t . K . T h i r d - P a r t y B e n e f i c i a r i e s . N o t h i n g i n t h i s A g r e e m e n t i s i n t e n d e d t o , n o r s h a l l b e c o n s t r u e d t o g i v e a n y r i g h t s o r b e n e f i t s i n t h e A g r e e m e n t t o a n y o n e o t h e r t h a n t h e P a r t i e s , a n d a l l d u t i e s a n d r e s p o n s i b i l i t i e s u n d e r t a k e n p u r s u a n t t o t h i s A g r e e m e n t w i l l b e f o r t h e s o l e a n d e x c l u s i v e b e n e f i t o f t h e P a r t i e s a n d n o o n e e l s e . P a g e 8 o f 9 A G E N D A I T E M # 6 . f ) L . A s s i g n s a n d S u c c e s s o r s . T h e P a r t i e s e a c h b i n d t h e m s e l v e s , t h e i r p a r t n e r s , s u c c e s s o r s , a s s i g n s , a n d l e g a l r e p r e s e n t a t i v e s t o t h e o t h e r p a r t y t o t h i s A g r e e m e n t , a n d t o t h e p a r t n e r s , s u c c e s s o r s , a s s i g n s , a n d l e g a l r e p r e s e n t a t i v e s o f s u c h o t h e r p a r t y w i t h r e s p e c t t o a l l c o v e n a n t s o f t h e A g r e e m e n t . M . W a i v e r s . A l l w a i v e r s s h a l l b e i n w r i t i n g a n d s i g n e d b y t h e w a i v i n g p a r t y . E i t h e r p a r t y ’ s f a i l u r e t o e n f o r c e a n y p r o v i s i o n o f t h i s A g r e e m e n t s h a l l n o t b e a w a i v e r a n d s h a l l n o t p r e v e n t e i t h e r t h e C i t y o r C o n s u l t a n t f r o m e n f o r c i n g t h a t p r o v i s i o n o r a n y o t h e r p r o v i s i o n o f t h i s A g r e e m e n t i n t h e f u t u r e . W a i v e r o f b r e a c h o f a n y p r o v i s i o n o f t h i s A g r e e m e n t s h a l l n o t b e d e e m e d t o b e a w a i v e r o f a n y p r i o r o r s u b s e q u e n t b r e a c h u n l e s s i t i s e x p r e s s l y w a i v e d i n w r i t i n g . N . C o u n t e r p a r t s . T h e P a r t i e s m a y e x e c u t e t h i s A g r e e m e n t i n a n y n u m b e r o f c o u n t e r p a r t s , e a c h o f w h i c h s h a l l c o n s t i t u t e a n o r i g i n a l , a n d a l l o f w h i c h w i l l t o g e t h e r c o n s t i t u t e t h i s o n e A g r e e m e n t . I N W I T N E S S W H E R E O F , t h e P a r t i e s h a v e v o l u n t a r i l y e n t e r e d i n t o t h i s A g r e e m e n t a s o f t h e d a t e l a s t s i g n e d b y t h e P a r t i e s b e l o w . C I T Y O F R E N T O N C O N S U L T A N T B y : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B y : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D e n i s L a w T o n y V . P a r d i M a y o r P r e s i d e n t D a t e D a t e A t t e s t J a s o n A . S e t h , C M C C i t y C l e r k A p p r o v e d a s t o L e g a l F o r m L a w r e n c e J . W a r r e n R e n t o n C i t y A t t o r n e y A g r e e m e n t F o r m U p d a t e d 0 8 / 3 0 / 2 0 1 6 P a g e 9 o f 9 A G E N D A I T E M # 6 . f ) E X H I B I T A S c o p e o f W o r k C i t y o f R e n t o n L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n G r o u p 1 F a c i l i t i e s — P r e d e s i g n i a n u a r y 2 0 1 7 B a c k g r o u n d T h e C i t y o f R e n t o n ( C i t y ) h a s r e t a i n e d R H 2 E n g i n e e r i n g , I n c . , ( R H 2 ) t o p e r f o r m a p r e d e s i g n s t u d y f o r i m p r o v e m e n t s t o 1 7 w a s t e w a t e r l i f t s t a t i o n s a n d a s s o c i a t e d f o r c e m a i n s . T h e p r o j e c t s w i l l b e d e s i g n e d a n d c o n s t r u c t e d i n t w o g r o u p s . G r o u p 1 F a c i l i t i e s w i l l b e d e s i g n e d a n d b i d i n 2 0 1 7 , a n d c o n s t r u c t e d i n 2 0 1 8 . G r o u p 2 F a c i l i t i e s w i l l b e d e s i g n e d a n d b i d i n 2 0 1 8 , a n d c o n s t r u c t e d i n 2 0 1 9 . T h i s S c o p e o f W o r k i n c l u d e s p r e d e s i g n a n a l y s i s f o r t h e n i n e G r o u p 1 F a c i l i t i e s , w h i c h a r e l i s t e d b e l o w . G r o u p 2 F a c i l i t i e s w i l l b e a d d r e s s e d i n a s e p a r a t e S c o p e o f W o r k . I m p r o v e m e n t s i n c l u d e r e p l a c i n g p u m p s a n d m o t o r s , r e p l a c i n g t e l e m e t r y , a d d i n g e n g i n e g e n e r a t o r s , a n d i m p r o v i n g f o r c e m a i n s , i n c l u d i n g a d d i n g c l e a n o u t s . T h e c u r r e n t l y i d e n t i f i e d s c o p e o f i m p r o v e m e n t s a r e d e s c r i b e d i n m o r e d e t a i l i n t h e t a b l e b e l o w a n d i n t h i s S c o p e o f W o r k . C a ) . a ) _ E E E C D > a ) t . a J a ) W > - L U E — — C — a ) C D a ) - > I . - > 0 . D U L ) E o t t E C — C 0 . — > Q L U ‘ U — - o D 2 ( I ) a ) > 4 - C C 0 0 C 0 _ E ‘ - 4 • - a ) 4 - C D C D U V t 0 1 ) 0 a ) C a ) a . U a ) E 2 . E ° C D . E C 4 - V t C C C U I 0 0 C o — o a ) a ) _ i I a ) a ) 0 ) U ) = 0 = U ) r t o t o t o C 0 ) U a ) - . ! C a ) 0 V I a _ w 0 ) a ) C • I — 5 0 0 C 0 ) 0 ) U . E a - a • g - E L I U C C G r o u p l 5 - o 0 — i - a ) 0 C 0 ) L I ) a ) F - < U J Z V t F - L L . U U U V t U L U N o . L i f t S t a t i o n N a m e 1 C o t t o n w o o d X X X X X X X X 2 D e v i l ’ s E l b o w X X X X X X 3 E a s t V a l l e y X X X X X X 4 M i s t y C o v e X X 5 P i p e r ’ s B l u f f X X X X 6 S h y C r e e k X X X X X X X 7 B a x t e r X X X X 8 S t o n e g a t e X X X 9 A i r p o r t a n d L i n d X 1 1 / 1 9 / 2 0 1 7 1 0 : 5 4 : 0 7 A M j : \ D a t a \ R E N \ 5 4 0 \ 2 0 1 6 U f t S t a t i o n a n d F M R e h a b \ P S A _ S O W _ L i f t S t a t i o n a n d F M R e h a b G r o u p 1 . d o c x A G E N D A I T E M # 6 . f ) C i t y o f R e r i t o n L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n E x h i b i t A G r o u p 1 F a c I l i t i e s S c o p e o f W o r k T a s k 1 — D e s k t o p R e v i e w o f E a c h L i f t S t a t i o n a n d F o r c e M a i n O b j e c t i v e : R e v i e w a s - c o n s t r u c t e d r e c o r d s o f e a c h l i f t s t a t i o n a n d f o r c e m a i n t o i d e n t i f y a n t i c i p a t e d i m p r o v e m e n t s a n d a d d i t i o n a l i n f o r m a t i o n n e e d e d t o b e o b t a i n e d d u r i n g s i t e v i s i t s . A p p r o a c h : 1 . 1 R e v i e w a s - c o n s t r u c t e d r e c o r d s o f e a c h f a c i l i t y . 1 . 2 I d e n t i f y m e a s u r e m e n t s , p h o t o g r a p h s , a n d o t h e r i n f o r m a t i o n t o o b t a i n d u r i n g s i t e v i s i t s . A s s u m p t i o n s : I t i s a s s u m e d t h a t t h e C i t y w i l l p r o v i d e e l e c t r o n i c a s - c o n 5 t r u c t e d r e c o r d s f o r a l l l i f t s t a t i o n s i n G r o u p 1 . P r o v i d e d b y C i t y : • E l e c t r o n i c a s - c o n s t r u c t e d r e c o r d s o f e a c h f a c i l i t y . R H 2 D e l i v e r a b l e s : • S i t e o b s e r v a t i o n c h e c k l i s t s f o r e a c h G r o u p 1 s i t e / a l i g n m e n t . T a s k 2 — V i s i t E a c h L i f t S t a t i o n O b j e c t i v e : V i s i t e a c h l i f t s t a t i o n a n d f o r c e m a i n a l i g n m e n t t o i d e n t i f y r e c o m m e n d e d i m p r o v e m e n t s a n d s i t e c o n s t r a i n t s . A p p r o a c h : 2 . 1 V i s i t a n d p h o t o g r a p h e a c h l i f t s t a t i o n i n G r o u p i t o d o c u m e n t e x i s t i n g c o n d i t i o n a n d f e a t u r e s . P r e p a r e s i t e v i s i t r e p o r t n o t e s . 2 . 2 D o c u m e n t d i m e n s i o n s a s n e e d e d f o r r e c o m m e n d e d i m p r o v e m e n t s . 2 . 3 E v a l u a t e c o a t i n g c o n d i t i o n s a t t h e f o l l o w i n g l i f t s t a t i o n s . • D e v i l ’ s E l b o w • S h y C r e e k • S t o n e G a t e • T a l b o t 2 . 4 O b s e r v e a n d e v a l u a t e v a l v e l o g i c a t e a c h s i t e . 2 . 5 C o n f i r m a n d / o r u p d a t e t h e i n i t i a l s c o p e o f i m p r o v e m e n t s b a s e d o n t h e a b o v e t a b l e f o r e a c h l i f t s t a t i o n s i t e w i t h C i t y s t a f f , i n c l u d i n g d e s i r e d f l u s h i n g s t a t i o n f r e q u e n c y a n d o t h e r d e s i g n c r i t e r i a . 2 . 6 A t t e n d o n e ( 1 ) m e e t i n g w i t h C i t y p r o j e c t m a n a g e r t o d i s c u s s t h e p l a n n e d i m p r o v e m e n t s b e f o r e p r o c e e d i n g w i t h T a s k 3 . A s s u m p t i o n s : I t i s a s s u m e d t h a t s u r v e y i n f o r m a t i o n w i l l n o t b e n e e d e d f o r t h i s i n i t i a l p r o j e c t p h a s e . R H 2 i n t e n d s t o s h o w t h e l o c a t i o n s o f t h e i m p r o v e m e n t s u s i n g d i g i t a l p h o t o g r a p h s a n d a s - c o n s t r u c t e d r e c o r d s . P r o v i d e d b y C i t y : • A c c e s s t o e a c h l i f t s t a t i o n a n d f o r c e m a i n a l i g n m e n t d u r i n g t h e s i t e v i s i t s . • A s s i s t w i t h m e a s u r e m e n t v e r i f i c a t i o n s . 2 1 / 1 9 / 2 0 1 7 l a : 5 4 : o 7 A M i : \ 0 a t a R E N 5 4 0 \ 2 0 1 G L i l t S t a t i o n a n d F M R e h a b \ P S A S O W _ U f t S t a t i o n a n d F M R o h a b G r o u p 1 . d o c x A G E N D A I T E M # 6 . f ) C i t y o f R e n t o n L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n E x h i b i t A G r o u p 1 F a c i l i t i e s S c o p e o f W o r k • C o o r d i n a t e w i t h R H 2 t o i d e n t i f y r e c o m m e n d e d i m p r o v e m e n t s f o r e a c h l i f t s t a t i o n a n d f o r c e m a i n i n c l u d e d i n t h e G r o u p 1 f a c i l i t i e s . • A t t e n d a n c e a t m e e t i n g s w i t h C i t y a n d R H 2 . R H 2 D e l i v e r a b l e s : • L i s t o f p l a n n e d i m p r o v e m e n t s , f o l l o w i n g s i t e v i s i t s , f o r d i s c u s s i o n w i t h C i t y s t a f f . • A t t e n d a n c e a t m e e t i n g w i t h C i t y . T a s k 3 — P r e d e s i g n P r o j e c t A n a l y s i s O b j e c t i v e : I d e n t i f y w h i c h f a c i l i t i e s w i l l b e i n c l u d e d i n t h e G r o u p 1 c o n s t r u c t i o n s c o p e a n d w h i c h ( i f a n y ) s h o u l d b e c o m p l e t e d a s a s e p a r a t e p r o j e c t . S l o p e s t a b i l i z a t i o n a t D e v i l ’ s E l b o w i s a p o t e n t i a l c a n d i d a t e f o r s e p a r a t e d e s i g n a n d c o n s t r u c t i o n i f i t s s c a l e o r c o m p l e x i t y w a r r a n t s . T h e r e m a y b e o t h e r e l e m e n t s o f t h e p r o j e c t t h a t w o u l d b e b e t t e r a d d r e s s e d a s a s e p a r a t e p r o j e c t . P r e p a r e p r e l i m i n a r y / c o n c e p t u a l d e s i g n p l a n s f o r t h e l i f t s t a t i o n a n d f o r c e m a i n i m p r o v e m e n t s . T h e p r i m a r y p u r p o s e o f p r e p a r i n g c o n c e p t u a l p l a n s i s t o q u a n t i f y t h e d e s i g n d e v e l o p m e n t e f f o r t . M a n y o f t h e p l a n s a n d d e t a i l s a d d r e s s e d i n t h i s t a s k w i l l s e r v e a s p l a c e h o l d e r s o n l y , w i t h f u r t h e r d e v e l o p m e n t t o o c c u r i n t h e d e s i g n p h a s e o f t h e p r o j e c t . S o m e d e t a i l s w i l l b e c o m m o n t o s e v e r a l o f t h e l i f t s t a t i o n s o r f o r c e m a i n s . A p p r o a c h : 3 . 1 E v a l u a t e t h e D e v i l ’ s E l b o w L i f t S t a t i o n a n d F o r c e M a i n s l o p e s t a b i l i z a t i o n f o r s o l u t i o n s a n d m a k e r e c o m m e n d a t i o n s r e g a r d i n g i n c l u s i o n i n t h i s p r o j e c t o r p r o c e e d i n g w i t h d e s i g n a n d c o n s t r u c t i o n a s a s e p a r a t e p r o j e c t . 3 . 2 I n v e s t i g a t e e f f o r t s t o c o o r d i n a t e f o r c e m a i n i m p r o v e m e n t s a t B a x t e r L i f t S t a t i o n w i t h K i n g C o u n t y a s p a r t o f t h e M a s t e r T r a i l . R e c a l c u l a t e f l o w s t o e v a l u a t e i f a d d i t i o n a l w e t w e l l c a p a c i t y o r d i f f e r e n t p u m p s a n d m o t o r s o f g r e a t e r c a p a c i t y a r e w a r r a n t e d . 3 . 3 P r e p a r e a c o n c e p t u a l c o v e r s h e e t a n d g e n e r a l c o n s t r u c t i o n n o t e s f o r t h e p r o j e c t . 3 . 4 P r e p a r e a c o n c e p t u a l v i c i n i t y m a p t h a t i d e n t i f i e s t h e l o c a t i o n o f t h e l i f t s t a t i o n s a n d f o r c e m a i n s i n c l u d e d i n t h i s p r o j e c t . 3 . 5 P r e p a r e c o n c e p t u a l s i t e a n d u t i l i t y p l a n s s h o w i n g f o r c e m a i n i m p r o v e m e n t s a n d d e t a i l s . S t a t i o n s s c h e d u l e d f o r f o r c e m a i n i m p r o v e m e n t s a r e a s f o l l o w s . • C o t t o n w o o d ( a d d c l e a r i o u t s ) • D e v i l ’ s E l b o w ( a d d c l e a n o u t s ) • E a s t V a l l e y ( a d d c l e a n o u t s ) • M i s t y C o v e ( a d d c l e a n o u t s ) • P i p e r ’ s B l u f f ( a d d c l e a n o u t s , e v a l u a t e r e c o n f i g u r a t i o n ) • S h y C r e e k ( a d d c l e a n o u t s ) • B a x t e r ( f o r c e m a i n r e p l a c e m e n t ) • S t o n e g a t e ( a d d c l e a n o u t s ) • A i r p o r t a n d L i n d ( a d d c l e a n o u t s ) 3 1 ) 1 9 / 2 Q t 7 1 0 5 4 : 0 7 A M i : D a t a \ R N S 4 D \ 2 O 1 6 L i f t 5 t a t i o r , a n d F M R e h a b \ F S A _ S C W _ U f t S t a t f t n a n d F M R n h a b G r o u p I d c c x A G E N D A I T E M # 6 . f ) C i t y o f R e n t o n L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n E x h i b i t A G r o u p 1 F a c I l i t i e s S c o p e o f W o r k 3 . 6 P r e p a r e c o n c e p t u a l s t r u c t u r a l p l a n s s h o w i n g s t r u c t u r a l i m p r o v e m e n t s t o w e t w e l l s , s t r u c t u r a l s l a b s a n d p a d s , a n d o t h e r m i s c e l l a n e o u s s t r u c t u r a l i m p r o v e m e n t s . S t a t i o n s s c h e d u l e d f o r s t r u c t u r a l i m p r o v e m e n t s a r e a s f o l l o w s . • C o t t o n w o o d ( e n g i n e g e n e r a t o r ( E G ) p a d / b o l l a r d s / a c c e s s ) • D e v i l ’ s E l b o w ( s l o p e s t a b i l i z a t i o n : m a y s e p a r a t e d e s i g n a n d c o n s t r u c t i o n i n t o a s e p a r a t e p r o j e c t i f i t s s c a l e o r c o m p l e x i t y w a r r a n t s ) • E a s t V a l l e y ( w e t w e l l s t r u c t u r a l i m p r o v e m e n t s , i n c l u d i n g e v a l u a t i o n o f f l o w s a n d c y c l i n g , E G p a d f e a s i b i l i t y i n v e s t i g a t i o n , t e l e m e t r y s h a d e / c o v e r ) • M i s t y C o v e ( m a n h o l e i m p r o v e m e n t s ) • P i p e r ’ s B l u f f ( E G p a d / b o l l a r d s / a c c e s s , c o n t r o l r o o m s t r u c t u r a l i m p r o v e m e n t s ) • S h y C r e e k ( w e t w e l l s t r u c t u r a l i m p r o v e m e n t s , E G p a d / b o l l a r d s / a c c e s s ) • B a x t e r ( w e t w e l l s t r u c t u r a l i m p r o v e m e n t s , i n c l u d i n g a n a l y s i s o f e m e r g e n c y s t o r a g e c a p a c i t y ) 3 . 7 P r e p a r e c o n c e p t u a l p l a n s n e e d e d f o r w e t w e l l r e c o a t i n g w i t h t e m p o r a r y w e t w e l l p u m p s t a t i o n . S t a t i o n s s c h e d u l e d f o r r e c o a t i n g a r e a n t i c i p a t e d t o b e : • D e v i l ’ s E l b o w ; • S h y C r e e k ; a n d • S t o n e g a t e . 3 . 8 P r e p a r e c o n c e p t u a l m e c h a n i c a l / e q u i p m e n t p l a n s s h o w i n g p u m p , m o t o r , v a l v e , m o t o r c o n t r o l s , a n d e n g i n e g e n e r a t o r i m p r o v e m e n t s . T h e s t a t i o n 5 s c h e d u l e d f o r m e c h a n i c a l / e q u i p m e n t i m p r o v e m e n t s a r e a s f o l l o w s . • C o t t o n w o o d ( p u m p r e p l a c e m e n t , m o t o r c o n t r o l r e p l a c e m e n t , f l o w m e t e r a d d i t i o n , E G a d d i t i o n , i n c l u d i n g n o i s e a b a t e m e n t ) • E a s t V a l l e y ( E G f e a s i b i l i t y i n v e s t i g a t i o n , c a p a c i t y e v a l u a t i o n o f s t o r a g e a n d p u m p r a t e . R e p o r t e d l y , i n f l u e n t f l o w s h a v e i n c r e a s e d t h r e e f o l d r e c e n t l y . ) • M i s t y C o v e ( m a n h o l e i m p r o v e m e n t s ) • P i p e r ’ s B l u f f ( E G a d d i t i o n ) • S h y C r e e k ( E G a d d i t i o n ) • B a x t e r ( p u m p o r i m p e l l e r r e p l a c e m e n t ) • S t o n e g a t e ( e v a l u a t e i f a i r v a l v e i s w o r k i n g / n e e d s r e p l a c e m e n t ) 3 . 9 P r e p a r e c o n c e p t u a l e l e c t r i c a l / c o n t r o l s p l a n s s h o w i n g e l e c t r i c a l / c o n t r o l i m p r o v e m e n t s , T h e s t a t i o n s s c h e d u l e d f o r e l e c t r i c a l / c o n t r o l i m p r o v e m e n t s a r e a n t i c i p a t e d t o b e : • C o t t o n w o o d ( m o t o r c o n t r o l c e n t e r a n d t e l e m e t r y i m p r o v e m e n t s ) ; • D e v i l ’ s E l b o w ( t e l e m e t r y i m p r o v e m e n t s ) ; a n d • E a s t V a l l e y ( t e l e m e t r y i m p r o v e m e n t s ) . 4 1 ) 1 5 / 2 0 1 7 1 0 : 5 4 : 0 ? A M J : \ D o t a \ R E N \ 5 4 0 \ 2 0 1 6 U f t S t a t i o n a r i d F M R e h u b \ P S A _ S O W _ U F t 5 t a t i o r i m d F M R o h a b G r o u p 1 . d o c x A G E N D A I T E M # 6 . f ) C i t y o f R e n t o n L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n E x h i b i t A G r o u p 1 F a c i l i t i e s S c o p e o f W o r k 3 . 1 0 P r e p a r e a c o n c e p t u a l s e t o f c o l o r d e s i g n p l a n s ( 1 1 - i n c h b y 1 7 - i n c h ) i n e l e c t r o n i c P D F f o r C i t y r e v i e w . T h e p r e l i m i n a r y p l a n s e t w i l l b e d e l i v e r e d t o t h e C i t y b y e m a i l o r o n R H 2 ’ s f i l e s h a r i n g w e b s i t e . 3 . 1 1 E v a l u a t e a n t i c i p a t e d p r o j e c t p e r m i t s f o r e a c h l i f t s t a t i o n s i t e . C o o r d i n a t e w i t h C i t y P l a n n i n g D e p a r t m e n t s t a f f r e g a r d i n g l o c a l p e r m i t t i n g , a s n e e d e d . P r e p a r e a n a n t i c i p a t e d p e r m i t l i s t f o r e a c h p r o j e c t s i t e ( t o b e i n c o r p o r a t e d i n t o t h e t e c h n i c a l m e m o r a n d u m ) , a n d p r o v i d e i n p u t o n s c h e d u l e a n d c o s t i m p a c t s a s s o c i a t e d w i t h p e r m i t t i n g . 3 . 1 2 P r e p a r e a p r e l i m i n a r y c o n s t r u c t i o n c o s t e s t i m a t e f o r t h e C i t y ’ s r e v i e w . 3 . 1 3 P r e p a r e a t e c h n i c a l m e m o r a n d u m s u m m a r i z i n g t h e i m p r o v e m e n t s s c h e d u l e d f o r e a c h l i f t s t a t i o n . S u b m i t t o t h e C i t y f o r r e v i e w . 3 . 1 4 M e e t w i t h t h e C i t y t o r e v i e w a n d d i s c u s s c o m m e n t s b e f o r e p r o c e e d i n g t o t h e d e s i g n p h a s e . D o c u m e n t m e e t i n g m i n u t e s a n d d i s t r i b u t e t o g r o u p . A s s u m p t i o n s : I t i s a s s u m e d t h a t s o m e f o r c e m a i n d e t a i l s w i l l a p p l y t o m u l t i p l e l o c a t i o n s . P r o v i d e d b y t h e C i t y : • A t t e n d a n c e a t o n e ( 1 ) m e e t i n g t o d i s c u s s c o m m e n t s o n c o n c e p t u a l p l a n s e t . • S C A D A d a t a s h o w i n g l i f t s t a t i o n f l o w r a t e o n a 1 - h o u r ( o r l e s s ) t i m e i n t e r v a l d u r i n g t h e w e t s e a s o n f o r t h e p a s t t w o ( 2 ) y e a r s . T h i s i n f o r m a t i o n i s o n l y n e c e s s a r y f o r l i f t s t a t i o n s w i t h s u s p e c t e d f l o w c a p a c i t y d e f i c i e n c i e s . R H 2 D e l i v e r a b l e s : • O n e ( 1 ) e l e c t r o n i c P D F o f t h e t e c h n i c a l m e m o r a n d u m . • O n e ( 1 ) e l e c t r o n i c P D F o f t h e c o n c e p t u a l p l a n s e t f o r C i t y r e v i e w . • O n e ( 1 ) e l e c t r o n i c P D F o f t h e p r e l i m i n a r y e n g i n e e r ’ s c o n s t r u c t i o n c o s t e s t i m a t e . • A t t e n d a n c e a t o n e ( 1 ) m e e t i n g t o d i s c u s s C i t y c o m m e n t s o n c o n c e p t u a l p l a n s . T a s k 4 — P r o j e c t P l a n n i n g / N e x t S t e p s f o r D e s i g n O b j e c t i v e : D e v e l o p a w o r k p l a n a n d e s t i m a t e d l e v e l o f e f f o r t f o r t h e d e s i g n , b i d d i n g a n d c o n s t r u c t i o n p h a s e s . A p p r o a c h : 4 . 1 D e v e l o p a s c o p e o f w o r k a n d f e e e s t i m a t e f o r t h e d e s i g n , b i d d i n g , a n d s e r v i c e s d u r i n g c o n s t r u c t i o n p h a s e s o f t h e G r o u p 1 f a c i l i t i e s . 4 . 2 I d e n t i f y n e x t s t e p s f o r t h e d e s i g n o f p r o j e c t ( s ) i d e n t i f i e d t o b e b e t t e r a d d r e s s e d a s s e p a r a t e p r o j e c t s . A s s u m p t i o n s : A s p a r t o f t h e s c o p e o f w o r k a n d f e e d e v e l o p m e n t p r o c e s s , R H 2 w i l l e v a l u a t e t h e s c o p e n e c e s s a r y f o r g e o t e c h n i c a l i n v e s t i g a t i o n t o a s s e s s s l o p e s t a b i l i t y i m p r o v e m e n t s a t D e v i l ’ s E l b o w . R H 2 D e l i v e r a b l e s : • S c o p e o f w o r k a n d f e e e s t i m a t e f o r d e s i g n o f G r o u p 1 f a c i l i t i e s . • S c o p e o f w o r k a n d f e e e s t i m a t e f o r d e s i g n o f p r o j e c t ( s ) i d e n t i f i e d t o b e b e t t e r a d d r e s s e d a s s e p a r a t e p r o j e c t s . 5 1 / 1 9 / 2 0 1 7 1 0 5 4 : 0 7 A M i : \ D a t a \ R E N 5 4 0 \ 2 0 1 S L i f t S t a f l a n n d F M R e h b V ’ S A _ 5 O W j J f t S t a t i o n u r i d F M R e h a b G r o u p 1 . d o c u A G E N D A I T E M # 6 . f ) C i t y o f R e n t o n L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n E x h i b i t A G r o u p 1 F a c i l i t i e s S c o p e o f W o r k T h e n u m b e r o f h o u r s s h o w n o n t h e F e e E s t i m a t e f o r e l e m e n t s o f t h i s S c o p e o f W o r k a r e e s t i m a t e d b a s e d o n o u r c u r r e n t u n d e r s t a n d i n g o f t h e p r o j e c t . M o n t h l y a c c o u n t i n g o f t i m e e x p e n d e d w i l l b e p r o v i d e d . P r o j e c t S c h e d u l e R H 2 w i l l c o m m e n c e w i t h w o r k u p o n c o n t r a c t e x e c u t i o n a n d w i l l p r o v i d e d r a f t l e t t e r r e p o r t f o r c l i e n t r e v i e w a n d c o m m e n t w i t h i n o n e h u n d r e d t w e n t y ( 1 2 0 ) d a y s . F i n a l t e c h n i c a l m e m o r a n d u m a r i d d e s i g n s c o p e s o f w o r k a n d f e e e s t i m a t e s w i l l b e d e l i v e r e d w i t h i n t h i r t y ( 3 0 ) d a y s o f r e c e i p t o f C i t y r e v i e w c o m m e n t s . 6 1 / 1 9 / 2 D 1 7 1 O : S 4 : 0 7 A M J : \ D a t a \ R E N \ S 4 0 \ 2 0 1 6 L i f t S t a t i o n a n d F M F n h a b F S A _ 5 O W _ L i f t S t a t i o n a n d F M R o h a b c o u p 1 . d o c A G E N D A I T E M # 6 . f ) E x h i b i t B : T i m e S c h e d u l e o f C o m p l e t i o n C i t y o f R e n t o n L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n G r o u p 1 F a c i l i t i e s - P r e d e s i g n A N T I C I P A T E D N O T I C E T O P R O C E E D D A T E : M a r c h 1 , 2 0 1 7 A n t i c i p a t e d T a s k C o m p l e t i o n T a s k 1 — D e s k t o p R e v i e w o f E a c h L i f t S t a t i o n a n d F o r c e M a i n M a y 2 0 1 7 T a s k 2 — V i s i t E a c h L i f t S t a t i o n J u n e 2 0 1 7 T a s k 3 — P r e d e s i g n P r o j e c t A n a l y s i s N o v e m b e r 2 0 1 7 T a s k 4 — P r o j e c t P l a n n i n g / N e x t S t e p s f o r D e s i g n D e c e m b e r 2 0 1 7 P h a s e I I — D e s i g n / D e v e l o p P l a n s a n d S p e c i f i c a t i o n s J u n e 2 0 1 8 A N T I C I P A T E D C O N T R A C T C O M P L E T I O N D A T E : J u n e 2 0 1 8 1 1 1 3 . 9 / 2 0 1 7 1 0 : 4 6 0 0 A M i : \ D a t a R E N S 4 0 \ 2 D 1 6 l i f t S t a t i o n a n d F M R e h a b \ P S A E X H I B I T B _ C o m p l e t i o n S t h e d u l e _ L i f t S t a t i o n a n d F M f l t h a b G r o u p 1 . d o c u A G E N D A I T E M # 6 . f ) E x h i b i t C : C o s t a n d F e e E s t i m a t e C i t y o f R e n t o n L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n G r o u p 1 F a c i l i t i e s - P r e d e s i g n C o n s i s t i n g o f t h e f o l l o w i n g : E x h i b i t C l — C o n s u l t a n t F e e D e t e r m i n a t i o n — S u m m a r y S h e e t — F e e S c h e d u l e W S D O T M e m o d a t e d 9 J u n 2 0 1 6 ; S u b j e c t : A c c e p t a n c e o f F Y E 2 0 1 5 I C R — A u d i t O f f i c e R e v i e w E x h i b i t C 2 — F e e E s t i m a t e 1 1 / 1 8 / 2 0 1 7 1 2 O 0 : D 0 P M J : \ 0 a t a \ R E N S 4 0 2 D 1 G l i l t S t a t i o n a n d F M R e h a b \ P S A _ E X H I 8 I T C _ C a n t a n d F e E s t i m a t e _ L i l t S t a t i o n a n d F M P o l i s h G r o u p L d o c x A G E N D A I T E M # 6 . f ) E x h i b i t C - i C o n s u l t a n t F e e D e t e r m i n a t i o n - S u m m a r y S h e e t ( N e g o t i a t e d H o u r l y R a t e s o f P a y ) F e e S c h e d u l e S u b c o n s u l t a n t : R H 2 E N G I N E E R I N G , I N C N e g o t i a t e d H o u r l y O v e r h e a d F e e M u l t i p l i e r N e g o t i a t e d R a t e S t a f f C l a s s i f i c a t i o n R a t e M u l t i p l i e r P e r H o u r 1 9 5 . 5 7 % 1 2 % P r o f e s s i o n a l I $ 4 1 . 3 9 $ 8 0 . 9 4 $ 1 4 . 6 8 $ 1 3 7 . 0 0 P r o f e s s i o n a l I I $ 4 5 . 6 2 $ 8 9 . 2 1 $ 1 6 . 1 8 $ 1 5 1 . 0 0 P r o f e s s i o n a l I l l $ 4 8 . 6 4 $ 9 5 . 1 2 $ 1 7 . 2 5 $ 1 6 1 . 0 0 P r o f e s s i o n a l I V $ 5 1 . 9 6 $ 1 0 1 . 6 2 $ 1 8 . 4 3 $ 1 7 2 . 0 0 P r o f e s s i o n a l V $ 5 5 . 8 9 $ 1 0 9 . 3 0 $ 1 9 . 8 2 $ 1 8 5 . 0 0 P r o f e s s i o n a l V I $ 5 9 . 5 1 $ 1 1 6 . 3 9 $ 2 1 . 1 1 $ 1 9 7 . 0 0 P r o f e s s i o n a l V I I $ 6 4 . 3 4 $ 1 2 5 . 8 4 $ 2 2 . 8 2 $ 2 1 3 . 0 0 P r o f e s s i o n a l V I I I $ 6 7 . 3 7 $ 1 3 1 . 7 5 $ 2 3 . 8 9 $ 2 2 3 . 0 0 P r o f e s s i o n a l I X $ 6 7 . 3 7 $ 1 3 1 . 7 5 $ 2 3 . 8 9 $ 2 2 3 . 0 0 T e c h n i c i a n I $ 2 9 . 6 0 $ 5 7 . 9 0 $ 1 0 . 5 0 $ 9 8 . 0 0 T e c h n i c i a n I I $ 3 1 . 4 2 $ 6 1 . 4 4 $ 1 1 . 1 4 $ 1 0 4 . 0 0 T e c h n i c i a n I I I $ 3 9 . 8 8 $ 7 7 . 9 8 $ 1 4 . 1 4 $ 1 3 2 . 0 0 T e c h n i c i a n I V $ 4 2 . 2 9 $ 8 2 . 7 1 $ 1 5 . 0 0 $ 1 4 0 . 0 0 A d m i n i s t r a t i v e I $ 2 0 . 2 4 $ 3 9 . 5 8 $ 7 . 1 8 $ 6 7 . 0 0 A d m i n i s t r a t i v e I I $ 2 3 . 8 6 $ 4 6 . 6 7 $ 8 . 4 6 $ 7 9 . 0 0 A d m i n i s t r a t i v e I I I $ 2 8 . 4 0 $ 5 5 . 5 3 $ 1 0 . 0 7 $ 9 4 . 0 0 A d m i n i s t r a t i v e I V $ 3 3 . 5 3 $ 6 5 . 5 8 $ 1 1 . 8 9 $ 1 1 1 . 0 0 A d m i n i s t r a t i v e V 3 9 . 5 7 $ 7 7 . 3 9 $ 1 4 . 0 4 $ 1 3 1 . 0 0 I n - H o u s e C o p i e s B / W - 8 . 5 x 1 1 $ 0 . 0 9 I n - H o u s e C o p i e s 8 1 W - 8 . 5 x 1 4 $ 0 . 1 4 I n - H o u s e C o p i e s B / W - 1 1 x 1 7 $ 0 . 2 0 I n - H o u s e C o p i e s C o l o r - 8 . S x l l $ 0 . 9 0 l n - H o u s e C o p i e s C o l o r - 8 . 5 x 1 4 $ 1 . 2 0 I n - H o u s e C o p i e s C o l o r - 1 1 x 1 7 $ 2 . 0 0 C A D P l o t s L a r g e $ 2 5 . 0 0 C A D P l o t s F u l l $ 1 0 . 0 0 C A D P l o t s H a l f $ 2 . 5 0 C A D S y s t e m P e r H o u r $ 2 7 . 5 0 G I S S y s t e m P e r H o u r $ 2 7 . 5 0 M i l e a g e C u r r e n t I R S R a t e S u b c o n s u l t a n t s w i l l b e b i l l e d a t c o s t p I u s 1 5 % . O u t s i d e d i r e c t c o s t s f o r p e r m i t f e e s , r e p o r t s , m a p s , d a t a , r e p r o g r a p h i c s , c o u r i e r s , p o s t a g e , a n d n o n - m i l e a g e r e l a t e d t r a v e l e x p e n s e s t h a t a r e n e c e s s a r y f o r t h e e x e c u t i o n o f t h e p r o j e c t a n d a r e n o t s p e c i f i c a l l y i d e n t i f i e d e l s e w h e r e i n t h e c o n t r a c t w i l l b e b i l l e d a t c o s t . A G E N D A I T E M # 6 . f ) W a s h i n g t o n S t a t e V Ø D e p a r t m e n t o f T r a n s p o r t a t i o n i v i e m o r a f l u r n J u n e 7 , 2 0 1 6 T O : E r i k J o n s o n , C o n t r a c t i n g S e r v i c e s M a n a g e r F R O M : _ S c h a t z i e H a r v e y , A g r e e m e n t C o m p l i a n c e A u d i t M a n a g e ’ S U B J E C T : R H 2 E n g i n e e r i n g , I n c . I n d i r e c t C o s t R a t e f o r F i s c a l Y e a r E n d e d D e c e m b e r 3 1 , 2 0 1 5 W e h a v e c o m p l e t e d o u r r e v i e w o f t h e R H 2 E n g i n e e r i n g , I n c . ( R H 2 ) I n d i r e c t C o s t R a t e f o r t h e a b o v e r e f e r e n c e d f i s c a l y e a r . W e r e v i e w e d t h e d o c u m e n t a t i o n s u p p o r t i n g t h e r a t e f o r c o m p l i a n c e w i t h c r i t e r i a c o n t a i n e d i n t h e F e d e r a l A c q u i s i t i o n R e g u l a t i o n s ( F A R ) , S u b p a r t 3 1 . B a s e d o n o u r r e v i e w w e a r e i s s u i n g t h i s m e m o e s t a b l i s h i n g t h e R H 2 I n d i r e c t C o s t R a t e f o r f i s c a l y e a r e n d i n g D e c e m b e r 3 1 , 2 0 1 5 , a t 1 9 5 . 5 7 % o f d i r e c t l a b o r . R H 2 p r o v i d e d a n F H W A C e r t i f i c a t e o f F i n a l I n d i r e c t C o s t s i n d i c a t i n g a l l c o s t s i n c l u d e d i n t h e i n d i r e c t c o s t r a t e s c h e d u l e c o m p l y w i t h F A R s . C o s t s b i l l e d t o a g r e e m e n t s w i l l s t i l l b e s u b j e c t t o a u d i t o f a c t u a l c o s t s , b a s e d o n t h e t e r m s a n d c o n d i t i o n s o f t h e r e s p e c t i v e a g r e e m e n t . T h i s w a s n o t a c o g n i z a n t r e v i e w . A n y o t h e r e n t i t y c o n t r a c t i n g w i t h t h e f i r m i s r e s p o n s i b l e f o r d e t e n n i n i n g t h e a c c e p t a b i l i t y o f t h e I n d i r e c t C o s t R a t e . I f y o u h a v e a n y q u e s t i o n s , f e e l f r e e t o c a l l m e a t ( 3 6 0 ) 7 0 5 - 7 0 0 6 , o r v i a e m a i l a t I i : i n e ’ s ( i ’ v s d o t . w a . u o v . C c : S t e v e M c K e r n e y F i l e D O T F a i n , 7 D • O E F R a v t c i 5 1 A G E N D A I T E M # 6 . f ) E X H I B I T C - 2 C i t y o f R e n t o n L i f t S t a t i o n a n d F o r c e M a i n R e h a b i l i t a t i o n G r o u p 1 F a c i l i t i e 5 F e e E s t i m a t e D e s c r i p t i o n T o t a l T o t a l l a b o r T à t a L E z p e r i s e T o t a l C o s t H o u r a I i k 1 D e s k t o p R e v l e w c f E a c h L l f t s t a t l a n a n d F o r c e M a i n 9 2 $ I $ 1 , 1 8 1 $ I i s k 2 V T s T L E a c h L i f t 5 t a t b n 1 8 5 $ 3 1 , 5 9 3 I $ 2 , 3 3 8 $ 3 3 , 9 3 1 I T a s k 3 P r e d e s l g n P r o j e c t A n a l y s i s I 9 7 I $ 9 9 , 3 6 7 I $ 9 . 0 4 2 I $ 1 0 8 , 4 0 9 I T e s k 4 P r o j e c t P l a n n l n g f N e x t S t e p s f o r D e s i g n f 9 1 $ 1 6 , 2 8 9 I $ 7 1 5 I $ 1 7 , o o 4 I I a n d F o r c e M á I ñ i n . , N S 4 r S 2 O 1 B L , 5 . F M R . . . . S A j E E L S . . . . . . F . 1 R . . . . G . . . 1 , . . 1 1 1 5 . 2 5 1 1 7 7 4 . % _ M A G E N D A I T E M # 6 . f ) AB - 1864 City Council Regular Meeting - 06 Mar 2017 SUBJECT/TITLE: Agreement for the Falcon Ridge Lift Station Replacement and Force Main Improvements Project with RH2 Engineering, Inc. RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager EXT.: 7212 FISCAL IMPACT SUMMARY: Funding for this contract in the amount of $134,880 is available from the approved 2017 -2018 Wastewater Capital Improvement Program Falcon Ridge Lift Station Project budget (426.465480). The total project budget in 2017 is $1,050,000, of which $200,000 is estimated for the total engineering costs and the remainder for construction costs. SUMMARY OF ACTION: The Falcon Ridge Lift Station has reached its useful life and is in need of replacement. The station was originally constructed in the early 1980s as part of the original Falcon Ridge development. In addition to replacing the lift station, we will also update the existing force main for this station to provide increased ability for City crews to better maintain the facility. RH2 Engineering will provide design engineering services for the replacement of the existing lift station and update to the force main. The engineering services will include site analysis, verifying pumping capacity, designing the components of the lift station, electrical design, surveying, geotechnical reporting and services during bidding. Construction services will be added in an addendum once design is complete and we know what the construction requirements will be. RH2 Engineering, Inc. was selected from the approved MSRC Architecture and Engineering Consultant Roster to perform this work. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Execute the engineering consultant agreement for the Falcon Ridge Lift Station Replacement and Force Main Improvements Project with RH2 Engineering, Inc. in the amount of $134,880 for design engineering services and services during construction. AGENDA ITEM #6. g) I ø 1 t r 1 A g r e e m e n t f o r F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s C A G - 1 7 - T H I S A G R E E M E N T , d a t e d J a n u a r y 1 2 , 2 0 1 7 , i s b y a n d b e t w e e n t h e C i t y o f R e n t o n ( t h e “ C i t y ” ) , a W a s h i n g t o n m u n i c i p a l c o r p o r a t i o n , a n d R H 2 E n g i n e e r i n g , I n c . , ( “ C o n s u l t a n t ” ) , a W a s h i n g t o n c o r p o r a t i o n . T h e C i t y a n d t h e C o n s u l t a n t a r e r e f e r r e d t o c o l l e c t i v e l y i n t h i s A g r e e m e n t a s t h e “ P a r t i e s . ” O n c e f u l l y e x e c u t e d b y t h e P a r t i e s , t h i s A g r e e m e n t i s e f f e c t i v e a s o f t h e l a s t d a t e s i g n e d b y b o t h p a r t i e s . 1 . S c o p e o f W o r k : C o n s u l t a n t a g r e e s t o p r o v i d e d e s i g n s e r v i c e s f o r t h e r e p l a c e m e n t o f t h e e x i s t i n g a g i n g l i f t s t a t i o n , a s s p e c i f i e d i n E x h i b i t A , S c o p e o f W o r k , w h i c h i s a t t a c h e d a n d i n c o r p o r a t e d h e r e i n a n d m a y h e r e i n a f t e r b e r e f e r r e d t o a s t h e “ W o r k . ” 2 . C h a n g e s i n S c o p e o f W o r k : T h e C i t y , w i t h o u t i n v a l i d a t i n g t h i s A g r e e m e n t , m a y o r d e r c h a n g e s t o t h e W o r k c o n s i s t i n g o f a d d i t i o n s , d e l e t i o n s o r m o d i f i c a t i o n s . A n y s u c h c h a n g e s t o t h e W o r k s h a l l b e o r d e r e d b y t h e C i t y i n w r i t i n g a n d t h e C o m p e n s a t i o n s h a l l b e e q u i t a b l y a d j u s t e d c o n s i s t e n t w i t h t h e r a t e s s e t f o r t h i n E x h i b i t C , C o s t a n d F e e E s t i m a t e o r a s o t h e r w i s e m u t u a l l y a g r e e d b y t h e P a r t i e s . 3 . T i m e o f P e r f o r m a n c e : C o n s u l t a n t s h a l l c o m m e n c e p e r f o r m a n c e o f t h e A g r e e m e n t p u r s u a n t t o t h e s c h e d u l e ( s ) s e t f o r t h i n E x h i b i t B , S c h e d u l e . A l l W o r k s h a l l b e p e r f o r m e d b y n o l a t e r t h a n M a r c h 3 1 , 2 0 1 8 . 4 . C o m p e n s a t i o n : A . A m o u n t . T o t a l c o m p e n s a t i o n t o C o n s u l t a n t f o r W o r k p r o v i d e d p u r s u a n t t o t h i s A g r e e m e n t s h a l l n o t e x c e e d $ 1 3 4 , 8 8 0 , p l u s a n y a p p l i c a b l e s t a t e a n d l o c a l s a l e s t a x e s . C o m p e n s a t i o n s h a l l b e p a i d b a s e d u p o n W o r k a c t u a l l y p e r f o r m e d a c c o r d i n g t o t h e r a t e ( s ) o r a m o u n t s s p e c i f i e d i n E x h i b i t C , C o s t a n d F e e E s t i m a t e . T h e C o n s u l t a n t a g r e e s t h a t a n y h o u r l y o r f l a t r a t e c h a r g e d b y i t f o r i t s W o r k s h a l l r e m a i n l o c k e d a t t h e n e g o t i a t e d r a t e ( s ) u n l e s s o t h e r w i s e a g r e e d t o i n w r i t i n g o r p r o v i d e d i n E x h i b i t C , C o s t a n d F e e E s t i m a t e . E x c e p t a s s p e c i f i c a l l y p r o v i d e d h e r e i n , t h e C o n s u l t a n t s h a l l b e s o l e l y r e s p o n s i b l e f o r p a y m e n t o f a n y t a x e s i m p o s e d a s a r e s u l t o f t h e p e r f o r m a n c e a n d p a y m e n t o f t h i s A g r e e m e n t . B . M e t h o d o f P a y m e n t . O n a m o n t h l y o r n o l e s s t h a n q u a r t e r l y b a s i s d u r i n g a n y q u a r t e r i n w h i c h W o r k i s p e r f o r m e d , t h e C o n s u l t a n t s h a l l s u b m i t a v o u c h e r o r P a g e l o f 9 A G E N D A I T E M # 6 . g ) i n v o i c e i n a f o r m s p e c i f i e d b y t h e C i t y , i n c l u d i n g a d e s c r i p t i o n o f w h a t W o r k h a s b e e n p e r f o r m e d , t h e n a m e o f t h e p e r s o n n e l p e r f o r m i n g s u c h W o r k , a n d a n y h o u r l y l a b o r c h a r g e r a t e f o r s u c h p e r s o n n e l . T h e C o n s u l t a n t s h a l l a l s o s u b m i t a f i n a l b i l l u p o n c o m p l e t i o n o f a l l W o r k . P a y m e n t s h a l l b e m a d e b y t h e C i t y f o r W o r k p e r f o r m e d w i t h i n t h i r t y ( 3 0 ) c a l e n d a r d a y s a f t e r r e c e i p t a n d a p p r o v a l b y t h e a p p r o p r i a t e C i t y r e p r e s e n t a t i v e o f t h e v o u c h e r o r i n v o i c e . I f t h e C o n s u l t a n t ’ s p e r f o r m a n c e d o e s n o t m e e t t h e r e q u i r e m e n t s o f t h i s A g r e e m e n t , t h e C o n s u l t a n t w i l l c o r r e c t o r m o d i f y i t s p e r f o r m a n c e t o c o m p l y w i t h t h e A g r e e m e n t . T h e C i t y m a y w i t h h o l d p a y m e n t f o r w o r k t h a t d o e s n o t m e e t t h e r e q u i r e m e n t s o f t h i s A g r e e m e n t . C . E f f e c t o f P a y m e n t . P a y m e n t f o r a n y p a r t o f t h e W o r k s h a l l n o t c o n s t i t u t e a w a i v e r b y t h e C i t y o f a n y r e m e d i e s i t m a y h a v e a g a i n s t t h e C o n s u l t a n t f o r f a i l u r e o f t h e C o n s u l t a n t t o p e r f o r m t h e W o r k o r f o r a n y b r e a c h o f t h i s A g r e e m e n t b y t h e C o n s u l t a n t . D . N o n - A p p r o p r i a t i o n o f F u n d s . I f s u f f i c i e n t f u n d s a r e n o t a p p r o p r i a t e d o r a l l o c a t e d f o r p a y m e n t u n d e r t h i s A g r e e m e n t f o r a n y f u t u r e f i s c a l p e r i o d , t h e C i t y s h a l l n o t b e o b l i g a t e d t o m a k e p a y m e n t s f o r W o r k o r a m o u n t s i n c u r r e d a f t e r t h e e n d o f t h e c u r r e n t f i s c a l p e r i o d , a n d t h i s A g r e e m e n t w i l l t e r m i n a t e u p o n t h e c o m p l e t i o n o f a l l r e m a i n i n g W o r k f o r w h i c h f u n d s a r e a l l o c a t e d . N o p e n a l t y o r e x p e n s e s h a l l a c c r u e t o t h e C i t y i n t h e e v e n t t h i s p r o v i s i o n a p p l i e s . 5 . T e r m i n a t i o n : A . T h e C i t y r e s e r v e s t h e r i g h t t o t e r m i n a t e t h i s A g r e e m e n t a t a n y t i m e , w i t h o r w i t h o u t c a u s e b y g i v i n g t e n ( 1 0 ) c a l e n d a r d a y s ’ n o t i c e t o t h e C o n s u l t a n t i n w r i t i n g . I n t h e e v e n t o f s u c h t e r m i n a t i o n o r s u s p e n s i o n , a l l f i n i s h e d o r u n f i n i s h e d d o c u m e n t s , d a t a , s t u d i e s , w o r k s h e e t s , m o d e l s a n d r e p o r t s , o r o t h e r m a t e r i a l p r e p a r e d b y t h e C o n s u l t a n t p u r s u a n t t o t h i s A g r e e m e n t s h a l l b e s u b m i t t e d t o t h e C i t y , i f a n y a r e r e q u i r e d a s p a r t o f t h e W o r k . B . I n t h e e v e n t t h i s A g r e e m e n t i s t e r m i n a t e d b y t h e C i t y , t h e C o n s u l t a n t s h a l l b e e n t i t l e d t o p a y m e n t f o r a l l h o u r s w o r k e d t o t h e e f f e c t i v e d a t e o f t e r m i n a t i o n , l e s s a l l p a y m e n t s p r e v i o u s l y m a d e . I f t h e A g r e e m e n t i s t e r m i n a t e d b y t h e C i t y a f t e r p a r t i a l p e r f o r m a n c e o f W o r k f o r w h i c h t h e a g r e e d c o m p e n s a t i o n i s a f i x e d f e e , t h e C i t y s h a l l p a y t h e C o n s u l t a n t a n e q u i t a b l e s h a r e o f t h e f i x e d f e e . T h i s p r o v i s i o n s h a l l n o t p r e v e n t t h e C i t y f r o m s e e k i n g a n y l e g a l r e m e d i e s i t m a y h a v e f o r t h e v i o l a t i o n o r n o n p e r f o r m a n c e o f a n y o f t h e p r o v i s i o n s o f t h i s A g r e e m e n t a n d s u c h c h a r g e s d u e t o t h e C i t y s h a l l b e d e d u c t e d f r o m t h e f i n a l p a y m e n t d u e t h e C o n s u l t a n t . N o p a y m e n t s h a l l b e m a d e b y t h e C i t y f o r a n y e x p e n s e s i n c u r r e d o r w o r k d o n e f o l l o w i n g t h e e f f e c t i v e d a t e o f t e r m i n a t i o n u n l e s s a u t h o r i z e d i n a d v a n c e i n w r i t i n g b y t h e C i t y . 6 . W a r r a n t i e s A n d R i g h t T o U s e W o r k P r o d u c t : C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t h a t C o n s u l t a n t w i l l p e r f o r m a l l W o r k i d e n t i f i e d i n t h i s A g r e e m e n t i n a p r o f e s s i o n a l a n d w o r k m a n l i k e m a n n e r a n d i n a c c o r d a n c e w i t h a l l r e a s o n a b l e a n d p r o f e s s i o n a l s t a n d a r d s P a g e 2 o f 9 A G E N D A I T E M # 6 . g ) a n d l a w s . C o m p l i a n c e w i t h p r o f e s s i o n a l s t a n d a r d s i n c l u d e s , a s a p p l i c a b l e , p e r f o r m i n g t h e W o r k i n c o m p l i a n c e w i t h a p p l i c a b l e C i t y s t a n d a r d s o r g u i d e l i n e s ( e . g . d e s i g n c r i t e r i a a n d S t a n d a r d P l a n s f o r R o a d , B r i d e a n d M u n i c i p a l C o n s t r u c t i o n ) . P r o f e s s i o n a l e n g i n e e r s s h a l l c e r t i f y e n g i n e e r i n g p l a n s , s p e c i f i c a t i o n s , p l a t s , a n d r e p o r t s , a s a p p l i c a b l e , p u r s u a n t t o R C W 1 8 . 4 3 . 0 7 0 . C o n s u l t a n t f u r t h e r r e p r e s e n t s a n d w a r r a n t s t h a t a l l f i n a l w o r k p r o d u c t c r e a t e d f o r a n d d e l i v e r e d t o t h e C i t y p u r s u a n t t o t h i s A g r e e m e n t s h a l l b e t h e o r i g i n a l w o r k o f t h e C o n s u l t a n t a n d f r e e f r o m a n y i n t e l l e c t u a l p r o p e r t y e n c u m b r a n c e w h i c h w o u l d r e s t r i c t t h e C i t y f r o m u s i n g t h e w o r k p r o d u c t . C o n s u l t a n t g r a n t s t o t h e C i t y a n o n - e x c l u s i v e , p e r p e t u a l r i g h t a n d l i c e n s e t o u s e , r e p r o d u c e , d i s t r i b u t e , a d a p t , m o d i f y , a n d d i s p l a y a l l f i n a l w o r k p r o d u c t p r o d u c e d p u r s u a n t t o t h i s A g r e e m e n t . T h e C i t y ’ s o r o t h e r ’ s a d a p t a t i o n , m o d i f i c a t i o n o r u s e o f t h e f i n a l w o r k p r o d u c t s o t h e r t h a n f o r t h e p u r p o s e s o f t h i s A g r e e m e n t s h a l l b e w i t h o u t l i a b i l i t y t o t h e C o n s u l t a n t . T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l s u r v i v e t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t . 7 . R e c o r d M a i n t e n a n c e : T h e C o n s u l t a n t s h a l l m a i n t a i n a c c o u n t s a n d r e c o r d s , w h i c h p r o p e r l y r e f l e c t a l l d i r e c t a n d i n d i r e c t c o s t s e x p e n d e d a n d W o r k p r o v i d e d i n t h e p e r f o r m a n c e o f t h i s A g r e e m e n t a n d r e t a i n s u c h r e c o r d s f o r a s l o n g a s m a y b e r e q u i r e d b y a p p l i c a b l e W a s h i n g t o n S t a t e r e c o r d s r e t e n t i o n l a w s , b u t i n a n y e v e n t n o l e s s t h a n s i x y e a r s a f t e r t h e t e r m i n a t i o n o f t h i s A g r e e m e n t . T h e C o n s u l t a n t a g r e e s t o p r o v i d e a c c e s s t o a n d c o p i e s o f a n y r e c o r d s r e l a t e d t o t h i s A g r e e m e n t a s r e q u i r e d b y t h e C i t y t o a u d i t e x p e n d i t u r e s a n d c h a r g e s a n d / o r t o c o m p l y w i t h t h e W a s h i n g t o n S t a t e P u b l i c R e c o r d s A c t ( C h a p t e r 4 2 . 5 6 R C W ) . T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l s u r v i v e t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t . 8 . P u b l i c R e c o r d s C o m p l i a n c e : T o t h e f u l l e x t e n t t h e C i t y d e t e r m i n e s n e c e s s a r y t o c o m p l y w i t h t h e W a s h i n g t o n S t a t e P u b l i c R e c o r d s A c t , C o n s u l t a n t s h a l l m a k e a d u e d i l i g e n t s e a r c h o f a l l r e c o r d s i n i t s p o s s e s s i o n o r c o n t r o l r e l a t i n g t o t h i s A g r e e m e n t a n d t h e W o r k , i n c l u d i n g , b u t n o t l i m i t e d t o , e - m a i l , c o r r e s p o n d e n c e , n o t e s , s a v e d t e l e p h o n e m e s s a g e s , r e c o r d i n g s , p h o t o s , o r d r a w i n g s a n d p r o v i d e t h e m t o t h e C i t y f o r p r o d u c t i o n . I n t h e e v e n t C o n s u l t a n t b e l i e v e s s a i d r e c o r d s n e e d t o b e p r o t e c t e d f r o m d i s c l o s u r e , i t m a y , a t C o n s u l t a n t ’ s o w n e x p e n s e , s e e k j u d i c i a l p r o t e c t i o n . C o n s u l t a n t s h a l l i n d e m n i f y , d e f e n d , a n d h o l d h a r m l e s s t h e C i t y f o r a l l c o s t s , i n c l u d i n g a t t o r n e y s ’ f e e s , a t t e n d a n t t o a n y c l a i m o r l i t i g a t i o n r e l a t e d t o a P u b l i c R e c o r d s A c t r e q u e s t f o r w h i c h C o n s u l t a n t h a s r e s p o n s i v e r e c o r d s a n d f o r w h i c h C o n s u l t a n t h a s w i t h h e l d r e c o r d s o r i n f o r m a t i o n c o n t a i n e d t h e r e i n , o r n o t p r o v i d e d t h e m t o t h e C i t y i n a t i m e l y m a n n e r . C o n s u l t a n t s h a l l p r o d u c e f o r d i s t r i b u t i o n a n y a n d a l l r e c o r d s r e s p o n s i v e t o t h e P u b l i c R e c o r d s A c t r e q u e s t i n a t i m e l y m a n n e r , u n l e s s t h o s e r e c o r d s a r e p r o t e c t e d b y c o u r t o r d e r . T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l s u r v i v e t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t . 9 . I n d e p e n d e n t C o n t r a c t o r R e l a t i o n s h i p : A . T h e C o n s u l t a n t i s r e t a i n e d b y t h e C i t y o n l y f o r t h e p u r p o s e s a n d t o t h e e x t e n t s e t f o r t h i n t h i s A g r e e m e n t . T h e n a t u r e o f t h e r e l a t i o n s h i p b e t w e e n t h e C o n s u l t a n t a n d t h e C i t y d u r i n g t h e p e r i o d o f t h e W o r k s h a l l b e t h a t o f a n i n d e p e n d e n t c o n t r a c t o r , P a g e 3 o f 9 A G E N D A I T E M # 6 . g ) n o t e m p l o y e e . T h e C o n s u l t a n t , n o t t h e C i t y , s h a l l h a v e t h e p o w e r t o c o n t r o l a n d d i r e c t t h e d e t a i l s , m a n n e r o r m e a n s o f W o r k . S p e c i f i c a l l y , b u t n o t b y m e a n s o f l i m i t a t i o n , t h e C o n s u l t a n t s h a l l h a v e n o o b l i g a t i o n t o w o r k a n y p a r t i c u l a r h o u r s o r p a r t i c u l a r s c h e d u l e , u n l e s s o t h e r w i s e i n d i c a t e d i n t h e S c o p e o f W o r k o r w h e r e s c h e d u l i n g o f a t t e n d a n c e o r p e r f o r m a n c e i s m u t u a l l y a r r a n g e d d u e t o t h e n a t u r e o f t h e W o r k . C o n s u l t a n t s h a l l r e t a i n t h e r i g h t t o d e s i g n a t e t h e m e a n s o f p e r f o r m i n g t h e W o r k c o v e r e d b y t h i s a g r e e m e n t , a n d t h e C o n s u l t a n t s h a l l b e e n t i t l e d t o e m p l o y o t h e r w o r k e r s a t s u c h c o m p e n s a t i o n a n d s u c h o t h e r c o n d i t i o n s a s i t m a y d e e m p r o p e r , p r o v i d e d , h o w e v e r , t h a t a n y c o n t r a c t s o m a d e b y t h e C o n s u l t a n t i s t o b e p a i d b y i t a l o n e , a n d t h a t e m p l o y i n g s u c h w o r k e r s , i t i s a c t i n g i n d i v i d u a l l y a n d n o t a s a n a g e n t f o r t h e C i t y . B . T h e C i t y s h a l l n o t b e r e s p o n s i b l e f o r w i t h h o l d i n g o r o t h e r w i s e d e d u c t i n g f e d e r a l i n c o m e t a x o r S o c i a l S e c u r i t y o r c o n t r i b u t i n g t o t h e S t a t e I n d u s t r i a l I n s u r a n c e P r o g r a m , o r o t h e r w i s e a s s u m i n g t h e d u t i e s o f a n e m p l o y e r w i t h r e s p e c t t o C o n s u l t a n t o r a n y e m p l o y e e o f t h e C o n s u l t a n t . C . I f t h e C o n s u l t a n t i s a s o l e p r o p r i e t o r s h i p o r i f t h i s A g r e e m e n t i s w i t h a n i n d i v i d u a l , t h e C o n s u l t a n t a g r e e s t o n o t i f y t h e C i t y a n d c o m p l e t e a n y r e q u i r e d f o r m i f t h e C o n s u l t a n t r e t i r e d u n d e r a S t a t e o f W a s h i n g t o n r e t i r e m e n t s y s t e m a n d a g r e e s t o i n d e m n i f y a n y l o s s e s t h e C i t y m a y s u s t a i n t h r o u g h t h e C o n s u l t a n t ’ s f a i l u r e t o d o s o . 1 0 . H o l d H a r m l e s s : T h e C o n s u l t a n t a g r e e s t o r e l e a s e , i n d e m n i f y , d e f e n d , a n d h o l d h a r m l e s s t h e C i t y , e l e c t e d o f f i c i a l s , e m p l o y e e s , o f f i c e r s , r e p r e s e n t a t i v e s , a n d v o l u n t e e r s f r o m a n y a n d a l l c l a i m s , d e m a n d s , a c t i o n s , s u i t s , c a u s e s o f a c t i o n , a r b i t r a t i o n s , m e d i a t i o n s , p r o c e e d i n g s , j u d g m e n t s , a w a r d s , i n j u r i e s , d a m a g e s , l i a b i l i t i e s , t a x e s , l o s s e s , f i n e s , f e e s , p e n a l t i e s , e x p e n s e s , a t t o r n e y ’ s o r a t t o r n e y s ’ f e e s , c o s t s , a n d / o r l i t i g a t i o n e x p e n s e s t o o r b y a n y a n d a l l p e r s o n s o r e n t i t i e s , a r i s i n g f r o m , r e s u l t i n g f r o m , o r r e l a t e d t o t h e n e g l i g e n t a c t s , e r r o r s o r o m i s s i o n s o f t h e C o n s u l t a n t i n i t s p e r f o r m a n c e o f t h i s A g r e e m e n t o r a b r e a c h o f t h i s A g r e e m e n t b y C o n s u l t a n t , e x c e p t f o r t h a t p o r t i o n o f t h e c l a i m s c a u s e d b y t h e C i t y ’ s s o l e n e g l i g e n c e . S h o u l d a c o u r t o f c o m p e t e n t j u r i s d i c t i o n d e t e r m i n e t h a t t h i s a g r e e m e n t i s s u b j e c t t o R C W 4 . 2 4 . 1 1 5 , ( V a l i d i t y o f a g r e e m e n t t o i n d e m n i f y a g a i n s t l i a b i l i t y f o r n e g l i g e n c e r e l a t i v e t o c o n s t r u c t i o n , a l t e r a t i o n , i m p r o v e m e n t , e t c . , o f s t r u c t u r e o r i m p r o v e m e n t a t t a c h e d t o r e a l e s t a t e . . . ) t h e n , i n t h e e v e n t o f l i a b i l i t y f o r d a m a g e s a r i s i n g o u t o f b o d i l y i n j u r y t o p e r s o n s o r d a m a g e s t o p r o p e r t y c a u s e d b y o r r e s u l t i n g f r o m t h e c o n c u r r e n t n e g l i g e n c e o f t h e C o n s u l t a n t a n d t h e C i t y , i t s o f f i c e r s , o f f i c i a l s , e m p l o y e e s a n d v o l u n t e e r s , C o n s u l t a n t ’ s l i a b i l i t y s h a l l b e o n l y t o t h e e x t e n t o f C o n s u l t a n t ’ s n e g l i g e n c e . I t i s f u r t h e r s p e c i f i c a l l y a n d e x p r e s s l y u n d e r s t o o d t h a t t h e i n d e m n i f i c a t i o n p r o v i d e d i n t h i s A g r e e m e n t c o n s t i t u t e C o n s u l t a n t ’ s w a i v e r o f i m m u n i t y u n d e r t h e I n d u s t r i a l I n s u r a n c e A c t , R C W T i t l e 5 1 , s o l e l y f o r t h e p u r p o s e s o f t h i s i n d e m n i f i c a t i o n . T h e P a r t i e s h a v e m u t u a l l y n e g o t i a t e d a n d a g r e e d t o t h i s w a i v e r . T h e p r o v i s i o n s o f t h i s s e c t i o n s h a l l s u r v i v e t h e e x p i r a t i o n o r t e r m i n a t i o n o f t h i s A g r e e m e n t . P a g e 4 o f 9 A G E N D A I T E M # 6 . g ) 1 1 . G i f t s a n d C o n f l i c t s : T h e C i t y ’ s C o d e o f E t h i c s a n d W a s h i n g t o n S t a t e l a w p r o h i b i t C i t y e m p l o y e e s f r o m s o l i c i t i n g , a c c e p t i n g , o r r e c e i v i n g a n y g i f t , g r a t u i t y o r f a v o r f r o m a n y p e r s o n , f i r m o r c o r p o r a t i o n i n v o l v e d i n a c o n t r a c t o r t r a n s a c t i o n . T o e n s u r e c o m p l i a n c e w i t h t h e C i t y ’ s C o d e o f E t h i c s a n d s t a t e l a w , t h e C o n s u l t a n t s h a l l n o t g i v e a g i f t o f a n y k i n d t o C i t y e m p l o y e e s o r o f f i c i a l s . C o n s u l t a n t a l s o c o n f i r m s t h a t C o n s u l t a n t d o e s n o t h a v e a b u s i n e s s i n t e r e s t o r a c l o s e f a m i l y r e l a t i o n s h i p w i t h a n y C i t y o f f i c e r o r e m p l o y e e w h o w a s , i s , o r w i l l b e i n v o l v e d i n s e l e c t i n g t h e C o n s u l t a n t , n e g o t i a t i n g o r a d m i n i s t e r i n g t h i s A g r e e m e n t , o r e v a l u a t i n g t h e C o n s u l t a n t ’ s p e r f o r m a n c e o f t h e W o r k . 1 2 . C i t y o f R e n t o n B u s i n e s s L i c e n s e : T h e C o n s u l t a n t s h a l l o b t a i n a C i t y o f R e n t o n B u s i n e s s L i c e n s e p r i o r t o p e r f o r m i n g a n y W o r k a n d m a i n t a i n t h e b u s i n e s s l i c e n s e i n g o o d s t a n d i n g t h r o u g h o u t t h e t e r m o f t h i s a g r e e m e n t w i t h t h e C i t y . I n f o r m a t i o n r e g a r d i n g a c q u i r i n g a c i t y b u s i n e s s l i c e n s e c a n b e f o u n d a t : h t t p : / / r e n t o n w a . g o v / b u s i n e s s / d e f a u l t . a s p x ? i d = 5 4 8 & m i d = 3 2 8 . I n f o r m a t i o n r e g a r d i n g S t a t e b u s i n e s s l i c e n s i n g r e q u i r e m e n t s c a n b e f o u n d a t : h t t p : / / d o r . w a . g o v / c o n t e n t / d o i r i g b u s i n e s s / r e g i s t e r m y b u s i n e s s / 1 3 . I n s u r a n c e : C o n s u l t a n t s h a l l s e c u r e a n d m a i n t a i n : A . C o m m e r c i a l g e n e r a l l i a b i l i t y i n s u r a n c e i n t h e m i n i m u m a m o u n t s o f $ 1 , 0 0 0 , 0 0 0 f o r e a c h o c c u r r e n c e / $ 2 , 0 0 0 , 0 0 0 a g g r e g a t e f o r t h e T e r m o f t h i s A g r e e m e n t . B . I n t h e e v e n t t h a t W o r k d e l i v e r e d p u r s u a n t t o t h i s A g r e e m e n t e i t h e r d i r e c t l y o r i n d i r e c t l y i n v o l v e o r r e q u i r e P r o f e s s i o n a l S e r v i c e s , P r o f e s s i o n a l L i a b i l i t y , E r r o r s a n d O m i s s i o n s c o v e r a g e s h a l l b e p r o v i d e d w i t h m i n i m u m l i m i t s o f $ 1 , 0 0 0 , 0 0 0 p e r o c c u r r e n c e . “ P r o f e s s i o n a l S e r v i c e s ” , f o r t h e p u r p o s e o f t h i s s e c t i o n , s h a l l m e a n a n y W o r k p r o v i d e d b y a l i c e n s e d p r o f e s s i o n a l o r W o r k t h a t r e q u i r e s a p r o f e s s i o n a l s t a n d a r d o f c a r e . C . W o r k e r s ’ c o m p e n s a t i o n c o v e r a g e , a s r e q u i r e d b y t h e I n d u s t r i a l I n s u r a n c e l a w s o f t h e S t a t e o f W a s h i n g t o n , s h a l l a l s o b e s e c u r e d . 0 . C o m m e r c i a l A u t o m o b i l e L i a b i l i t y f o r o w n e d , l e a s e d , h i r e d o r n o n - o w n e d , l e a s e d , h i r e d o r n o n - o w n e d , w i t h m i n i m u m l i m i t s o f $ 1 , 0 0 0 , 0 0 0 p e r o c c u r r e n c e c o m b i n e d s i n g l e l i m i t , i f t h e r e w i l l b e a n y u s e o f C o n s u l t a n t ’ s v e h i c l e s o n t h e C i t y ’ s P r e m i s e s b y o r o n b e h a l f o f t h e C i t y , b e y o n d n o r m a l c o m m u t e s . E . C o n s u l t a n t s h a l l n a m e t h e C i t y a s a n A d d i t i o n a l I n s u r e d o n i t s c o m m e r c i a l g e n e r a l l i a b i l i t y p o l i c y o n a n o n - c o n t r i b u t o r y p r i m a r y b a s i s . T h e C i t y ’ s i n s u r a n c e p o l i c i e s s h a l l n o t b e a s o u r c e f o r p a y m e n t o f a n y C o n s u l t a n t l i a b i l i t y , n o r s h a l l t h e m a i n t e n a n c e o f a n y i n s u r a n c e r e q u i r e d b y t h i s A g r e e m e n t b e c o n s t r u e d t o l i m i t t h e l i a b i l i t y o f C o n s u l t a n t t o t h e c o v e r a g e p r o v i d e d b y s u c h i n s u r a n c e o r o t h e r w i s e l i m i t t h e C i t y ’ s r e c o u r s e t o a n y r e m e d y a v a i l a b l e a t l a w o r i n e q u i t y . F . S u b j e c t t o t h e C i t y ’ s r e v i e w a n d a c c e p t a n c e , a c e r t i f i c a t e o f i n s u r a n c e s h o w i n g t h e p r o p e r e n d o r s e m e n t s , s h a l l b e d e l i v e r e d t o t h e C i t y b e f o r e p e r f o r m i n g t h e W o r k . P a g e 5 o f 9 A G E N D A I T E M # 6 . g ) G . C o n s u l t a n t s h a l l p r o v i d e t h e C i t y w i t h w r i t t e n n o t i c e o f a n y p o l i c y c a n c e l l a t i o n , w i t h i n t w o ( 2 ) b u s i n e s s d a y s o f t h e i r r e c e i p t o f s u c h n o t i c e . 1 4 . D e l a y s : C o n s u l t a n t i s n o t r e s p o n s i b l e f o r d e l a y s c a u s e d b y f a c t o r s b e y o n d t h e C o n s u l t a n t ’ s r e a s o n a b l e c o n t r o l . W h e n s u c h d e l a y s b e y o n d t h e C o n s u l t a n t ’ s r e a s o n a b l e c o n t r o l o c c u r , t h e C i t y a g r e e s t h e C o n s u l t a n t i s n o t r e s p o n s i b l e f o r d a m a g e s , n o r s h a l l t h e C o n s u l t a n t b e d e e m e d t o b e i n d e f a u l t o f t h e A g r e e m e n t . 1 5 . S u c c e s s o r s a n d A s s i g n s : N e i t h e r t h e C i t y n o r t h e C o n s u l t a n t s h a l l a s s i g n , t r a n s f e r o r e n c u m b e r a n y r i g h t s , d u t i e s o r i n t e r e s t s a c c r u i n g f r o m t h i s A g r e e m e n t w i t h o u t t h e w r i t t e n c o n s e n t o f t h e o t h e r . 1 6 . N o t i c e s : A n y n o t i c e r e q u i r e d u n d e r t h i s A g r e e m e n t w i l l b e i n w r i t i n g , a d d r e s s e d t o t h e a p p r o p r i a t e p a r t y a t t h e a d d r e s s w h i c h a p p e a r s b e l o w ( a s m o d i f i e d i n w r i t i n g f r o m t i m e t o t i m e b y s u c h p a r t y ) , a n d g i v e n p e r s o n a l l y , b y r e g i s t e r e d o r c e r t i f i e d m a i l , r e t u r n r e c e i p t r e q u e s t e d , b y f a c s i m i l e o r b y n a t i o n a l l y r e c o g n i z e d o v e r n i g h t c o u r i e r s e r v i c e . T i m e p e r i o d f o r n o t i c e s s h a l l b e d e e m e d t o h a v e c o m m e n c e d u p o n t h e d a t e o f r e c e i p t , E X C E P T f a c s i m i l e d e l i v e r y w i l l b e d e e m e d t o h a v e c o m m e n c e d o n t h e f i r s t b u s i n e s s d a y f o l l o w i n g t r a n s m i s s i o n . E m a i l a n d t e l e p h o n e m a y b e u s e d f o r p u r p o s e s o f a d m i n i s t e r i n g t h e A g r e e m e n t , b u t s h o u l d n o t b e u s e d t o g i v e a n y f o r m a l n o t i c e r e q u i r e d b y t h e A g r e e m e n t . C i t y o f R e n t o n : C o n s u l t a n t : D a v i d M . C h r i s t e n s e n T o n y V . P a r d i , P r e s i d e n t 1 0 5 5 S o u t h G r a d y W a y 2 2 7 2 2 2 9 t h D r i v e S E , S u i t e 2 1 0 R e n t o n , W A 9 8 0 5 7 B o t h e l l , W A 9 8 0 2 1 P h o n e : ( 4 2 5 ) 4 3 0 - 7 2 1 2 P h o n e : ( 8 0 0 ) 7 2 0 - 8 0 5 2 , e x t . 5 3 1 2 d c h r i s t e n s e n @ r e n t o n w a . g o v t p a r d i @ r h 2 . c o m F a x : ( 4 2 5 ) 4 3 0 - 7 2 4 1 F a x : ( 4 2 5 ) 9 5 1 - 5 4 0 1 1 7 . D i s c r i m i n a t i o n P r o h i b i t e d : E x c e p t t o t h e e x t e n t p e r m i t t e d b y a b o n a t i d e o c c u p a t i o n a l q u a l i f i c a t i o n , t h e C o n s u l t a n t a g r e e s a s f o l l o w s : A . C o n s u l t a n t , a n d C o n s u l t a n t ’ s a g e n t s , e m p l o y e e s , r e p r e s e n t a t i v e s , a n d v o l u n t e e r s w i t h r e g a r d t o t h e W o r k p e r f o r m e d o r t o b e p e r f o r m e d u n d e r t h i s A g r e e m e n t , s h a l l n o t d i s c r i m i n a t e o n t h e b a s i s o f r a c e , c o l o r , s e x , r e l i g i o n , n a t i o n a l i t y , c r e e d , m a r i t a l s t a t u s , s e x u a l o r i e n t a t i o n o r p r e f e r e n c e , a g e ( e x c e p t m i n i m u m a g e a n d r e t i r e m e n t p r o v i s i o n s ) , h o n o r a b l y d i s c h a r g e d v e t e r a n o r m i l i t a r y s t a t u s , o r t h e p r e s e n c e o f a n y s e n s o r y , m e n t a l o r p h y s i c a l h a n d i c a p , u n l e s s b a s e d u p o n a b o n a f i d e o c c u p a t i o n a l q u a l i f i c a t i o n i n r e l a t i o n s h i p t o h i r i n g a n d e m p l o y m e n t , i n e m p l o y m e n t o r a p p l i c a t i o n f o r e m p l o y m e n t , t h e a d m i n i s t r a t i o n o f t h e d e l i v e r y o f W o r k o r a n y o t h e r b e n e f i t s u n d e r t h i s A g r e e m e n t , o r p r o c u r e m e n t o f m a t e r i a l s o r s u p p l i e s . B . T h e C o n s u l t a n t w i l l t a k e a f f i r m a t i v e a c t i o n t o i n s u r e t h a t a p p l i c a n t s a r e e m p l o y e d a n d t h a t e m p l o y e e s a r e t r e a t e d d u r i n g e m p l o y m e n t w i t h o u t r e g a r d t o t h e i r r a c e , P a g e 6 o f 9 A G E N D A I T E M # 6 . g ) c r e e d , c o l o r , n a t i o n a l o r i g i n , s e x , a g e , s e x u a l o r i e n t a t i o n , p h y s i c a l , s e n s o r y o r m e n t a l h a n d i c a p s , o r m a r i t a l s t a t u s . S u c h a c t i o n s h a l l i n c l u d e , b u t n o t b e l i m i t e d t o t h e f o l l o w i n g e m p l o y m e n t , u p g r a d i n g , d e m o t i o n o r t r a n s f e r , r e c r u i t m e n t o r r e c r u i t m e n t a d v e r t i s i n g , l a y o f f o r t e r m i n a t i o n , r a t e s o f p a y o r o t h e r f o r m s o f c o m p e n s a t i o n a n d s e l e c t i o n f o r t r a i n i n g . C . I f t h e C o n s u l t a n t f a i l s t o c o m p l y w i t h a n y o f t h i s A g r e e m e n t ’ s n o n - d i s c r i m i n a t i o n p r o v i s i o n s , t h e C i t y s h a l l h a v e t h e r i g h t , a t i t s o p t i o n , t o c a n c e l t h e A g r e e m e n t i n w h o l e o r i n p a r t . D . T h e C o n s u l t a n t i s r e s p o n s i b l e t o b e a w a r e o f a n d i n c o m p l i a n c e w i t h a l l f e d e r a l , s t a t e a n d l o c a l l a w s a n d r e g u l a t i o n s t h a t m a y a f f e c t t h e s a t i s f a c t o r y c o m p l e t i o n o f t h e p r o j e c t , w h i c h i n c l u d e s b u t i s n o t l i m i t e d t o f a i r l a b o r l a w s , w o r k e r ’ s c o m p e n s a t i o n , a n d T i t l e V I o f t h e F e d e r a l C i v i l R i g h t s A c t o f 1 9 6 4 , a n d w i l l c o m p l y w i t h C i t y o f R e n t o n C o u n c i l R e s o l u t i o n N u m b e r 4 0 8 5 . 1 8 . M i s c e l l a n e o u s : T h e p a r t i e s h e r e b y a c k n o w l e d g e : A . T h e C i t y i s n o t r e s p o n s i b l e t o t r a i n o r p r o v i d e t r a i n i n g f o r C o n s u l t a n t . B . C o n s u l t a n t w i l l n o t b e r e i m b u r s e d f o r j o b r e l a t e d e x p e n s e s e x c e p t t o t h e e x t e n t s p e c i f i c a l l y a g r e e d w i t h i n t h e a t t a c h e d e x h i b i t s . C . C o n s u l t a n t s h a l l f u r n i s h a l l t o o l s a n d I o r m a t e r i a l s n e c e s s a r y t o p e r f o r m t h e W o r k e x c e p t t o t h e e x t e n t s p e c i f i c a l l y a g r e e d w i t h i n t h e a t t a c h e d e x h i b i t s . D . I n t h e e v e n t s p e c i a l t r a i n i n g , l i c e n s i n g , o r c e r t i f i c a t i o n i s r e q u i r e d f o r C o n s u l t a n t t o p r o v i d e W o r k h e / s h e w i l l a c q u i r e o r m a i n t a i n s u c h a t h i s / h e r o w n e x p e n s e a n d , i f C o n s u l t a n t e m p l o y s , s u b - c o n t r a c t s , o r o t h e r w i s e a s s i g n s t h e r e s p o n s i b i l i t y t o p e r f o r m t h e W o r k , s a i d e m p l o y e e / s u b - c o n t r a c t o r / a s s i g n e e w i l l a c q u i r e a n d o r m a i n t a i n s u c h t r a i n i n g , l i c e n s i n g , o r c e r t i f i c a t i o n . E . T h i s i s a n o n - e x c l u s i v e a g r e e m e n t a n d C o n s u l t a n t i s f r e e t o p r o v i d e h i s / h e r W o r k t o o t h e r e n t i t i e s , s o l o n g a s t h e r e i s n o i n t e r r u p t i o n o r i n t e r f e r e n c e w i t h t h e p r o v i s i o n o f W o r k c a l l e d f o r i n t h i s A g r e e m e n t . F . C o n s u l t a n t i s r e s p o n s i b l e f o r h i s / h e r o w n i n s u r a n c e , i n c l u d i n g , b u t n o t l i m i t e d t o h e a l t h i n s u r a n c e . G . C o n s u l t a n t i s r e s p o n s i b l e f o r h i s / h e r o w n W o r k e r ’ s C o m p e n s a t i o n c o v e r a g e a s w e l l a s t h a t f o r a n y p e r s o n s e m p l o y e d b y t h e C o n s u l t a n t . 1 9 . O t h e r P r o v i s i o n s : A . A p p r o v a l A u t h o r i t y . E a c h i n d i v i d u a l e x e c u t i n g t h i s A g r e e m e n t o n b e h a l f o f t h e C i t y a n d C o n s u l t a n t r e p r e s e n t s a n d w a r r a n t s t h a t s u c h i n d i v i d u a l s a r e d u l y a u t h o r i z e d t o e x e c u t e a n d d e l i v e r t h i s A g r e e m e n t o n b e h a l f o f t h e C i t y o r C o n s u l t a n t . P a g e 7 o f 9 A G E N D A I T E M # 6 . g ) B . G e n e r a l A d m i n i s t r a t i o n a n d M a n a g e m e n t . T h e C i t y ’ s p r o j e c t m a n a g e r i s D a v i d M . C h r i s t e n s e n . I n p r o v i d i n g W o r k , C o n s u l t a n t s h a l l c o o r d i n a t e w i t h t h e C i t y ’ s c o n t r a c t m a n a g e r o r h i s / h e r d e s i g n e e . C . A m e n d m e n t a n d M o d i f i c a t i o n . T h i s A g r e e m e n t m a y b e a m e n d e d o n l y b y a n i n s t r u m e n t i n w r i t i n g , d u l y e x e c u t e d b y b o t h P a r t i e s . D . C o n f l i c t s . I n t h e e v e n t o f a n y i n c o n s i s t e n c i e s b e t w e e n C o n s u l t a n t p r o p o s a l s a n d t h i s A g r e e m e n t , t h e t e r m s o f t h i s A g r e e m e n t s h a l l p r e v a i l . A n y e x h i b i t s / a t t a c h m e n t s t o t h i s A g r e e m e n t a r e i n c o r p o r a t e d b y r e f e r e n c e o n l y t o t h e e x t e n t o f t h e p u r p o s e f o r w h i c h t h e y a r e r e f e r e n c e d w i t h i n t h i s A g r e e m e n t . T o t h e e x t e n t a C o n s u l t a n t p r e p a r e d e x h i b i t c o n f l i c t s w i t h t h e t e r m s i n t h e b o d y o f t h i s A g r e e m e n t o r c o n t a i n s t e r m s t h a t a r e e x t r a n e o u s t o t h e p u r p o s e f o r w h i c h i t i s r e f e r e n c e d , t h e t e r m s i n t h e b o d y o f t h i s A g r e e m e n t s h a l l p r e v a i l a n d t h e e x t r a n e o u s t e r m s s h a l l n o t b e i n c o r p o r a t e d h e r e i n . E . G o v e r n i n g L a w . T h i s A g r e e m e n t s h a l l b e m a d e i n a n d s h a l l b e g o v e r n e d b y a n d i n t e r p r e t e d i n a c c o r d a n c e w i t h t h e l a w s o f t h e S t a t e o f W a s h i n g t o n a n d t h e C i t y o f R e n t o n . C o n s u l t a n t a n d a l l o f t h e C o n s u l t a n t ’ s e m p l o y e e s s h a l l p e r f o r m t h e W o r k i n a c c o r d a n c e w i t h a l l a p p l i c a b l e f e d e r a l , s t a t e , c o u n t y a n d c i t y l a w s , c o d e s a n d o r d i n a n c e s . F . J o i n t D r a f t i n g E f f o r t . T h i s A g r e e m e n t s h a l l b e c o n s i d e r e d f o r a l l p u r p o s e s a s p r e p a r e d b y t h e j o i n t e f f o r t s o f t h e P a r t i e s a n d s h a l l n o t b e c o n s t r u e d a g a i n s t o n e p a r t y o r t h e o t h e r a s a r e s u l t o f t h e p r e p a r a t i o n , s u b s t i t u t i o n , s u b m i s s i o n o r o t h e r e v e n t o f n e g o t i a t i o n , d r a f t i n g o r e x e c u t i o n . G . j u r i s d i c t i o n a n d V e n u e . A n y l a w s u i t o r l e g a l a c t i o n b r o u g h t b y a n y p a r t y t o e n f o r c e o r i n t e r p r e t t h i s A g r e e m e n t o r a n y o f i t s t e r m s o r c o v e n a n t s s h a l l b e b r o u g h t i n t h e K i n g C o u n t y S u p e r i o r C o u r t f o r t h e S t a t e o f W a s h i n g t o n a t t h e M a l e n g R e g i o n a l J u s t i c e C e n t e r i n K e n t , K i n g C o u n t y , W a s h i n g t o n , o r i t s r e p l a c e m e n t o r s u c c e s s o r . H . S e v e r a b i l i t y . A c o u r t o f c o m p e t e n t j u r i s d i c t i o n ’ s d e t e r m i n a t i o n t h a t a n y p r o v i s i o n o r p a r t o f t h i s A g r e e m e n t i s i l l e g a l o r u n e n f o r c e a b l e s h a l l n o t c a n c e l o r i n v a l i d a t e t h e r e m a i n d e r o f t h i s A g r e e m e n t , w h i c h s h a l l r e m a i n i n f u l l f o r c e a n d e f f e c t . I . S o l e a n d E n t i r e A g r e e m e n t . T h i s A g r e e m e n t c o n t a i n s t h e e n t i r e a g r e e m e n t o f t h e P a r t i e s a n d a n y r e p r e s e n t a t i o n s o r u n d e r s t a n d i n g s , w h e t h e r o r a l o r w r i t t e n , n o t i n c o r p o r a t e d a r e e x c l u d e d . J . T i m e i s o f t h e E s s e n c e . T i m e i s o f t h e e s s e n c e o f t h i s A g r e e m e n t a n d e a c h a n d a l l o f i t s p r o v i s i o n s i n w h i c h p e r f o r m a n c e i s a f a c t o r . A d h e r e n c e t o c o m p l e t i o n d a t e s s e t f o r t h i n t h e d e s c r i p t i o n o f t h e W o r k i s e s s e n t i a l t o t h e C o n s u l t a n t ’ s p e r f o r m a n c e o f t h i s A g r e e m e n t . K . T h i r d - P a r t y B e n e f i c i a r i e s . N o t h i n g i n t h i s A g r e e m e n t i s i n t e n d e d t o , n o r s h a l l b e c o n s t r u e d t o g i v e a n y r i g h t s o r b e n e f i t s i n t h e A g r e e m e n t t o a n y o n e o t h e r t h a n t h e P a g e 8 o f 9 A G E N D A I T E M # 6 . g ) P a r t i e s , a n d a l l d u t i e s a n d r e s p o n s i b i l i t i e s u n d e r t a k e n p u r s u a n t t o t h i s A g r e e m e n t w i l l b e f o r t h e s o l e a n d e x c l u s i v e b e n e f i t o f t h e P a r t i e s a n d n o o n e e l s e . L . A s s i g n s a n d S u c c e s s o r s . T h e P a r t i e s e a c h b i n d t h e m s e l v e s , t h e i r p a r t n e r s , s u c c e s s o r s , a s s i g n s , a n d l e g a l r e p r e s e n t a t i v e s t o t h e o t h e r p a r t y t o t h i s A g r e e m e n t , a n d t o t h e p a r t n e r s , s u c c e s s o r s , a s s i g n s , a n d l e g a l r e p r e s e n t a t i v e s o f s u c h o t h e r p a r t y w i t h r e s p e c t t o a l l c o v e n a n t s o f t h e A g r e e m e n t . M . W a i v e r s . A l l w a i v e r s s h a l l b e i n w r i t i n g a n d s i g n e d b y t h e w a i v i n g p a r t y . E i t h e r p a r t y ’ s f a i l u r e t o e n f o r c e a n y p r o v i s i o n o f t h i s A g r e e m e n t s h a l l n o t b e a w a i v e r a n d s h a l l n o t p r e v e n t e i t h e r t h e C i t y o r C o n s u l t a n t f r o m e n f o r c i n g t h a t p r o v i s i o n o r a n y o t h e r p r o v i s i o n o f t h i s A g r e e m e n t i n t h e f u t u r e . W a i v e r o f b r e a c h o f a n y p r o v i s i o n o f t h i s A g r e e m e n t s h a l l n o t b e d e e m e d t o b e a w a i v e r o f a n y p r i o r o r s u b s e q u e n t b r e a c h u n l e s s i t i s e x p r e s s l y w a i v e d i n w r i t i n g . N . C o u n t e r p a r t s . T h e P a r t i e s m a y e x e c u t e t h i s A g r e e m e n t i n a n y n u m b e r o f c o u n t e r p a r t s , e a c h o f w h i c h s h a l l c o n s t i t u t e a n o r i g i n a l , a n d a l l o f w h i c h w i l l t o g e t h e r c o n s t i t u t e t h i s o n e A g r e e m e n t . I N W I T N E S S W H E R E O F , t h e P a r t i e s h a v e v o l u n t a r i l y e n t e r e d i n t o t h i s A g r e e m e n t a s o f t h e d a t e l a s t s i g n e d b y t h e P a r t i e s b e l o w . C I T Y O F R E N T O N B y : D e n i s L a w M a y o r D a t e A t t e s t J a s o n A . S e t h , C M C C i t y C l e r k A p p r o v e d a s t o L e g a l F o r m L a w r e n c e J . W a r r e n R e n t o n C i t y A t t o r n e y A g r e e m e n t F o r m U p d a t e d 0 8 / 3 0 / 2 0 1 6 C O N S U L T A N T B y : T o n y V . P a r d i P r e s i d e n t D a t e P a g e 9 o f 9 A G E N D A I T E M # 6 . g ) E x h i b i t A S c o p e o f W o r k C i t y o f R e n t o n F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s J a n u a r y 2 0 1 7 B a c k g r o u n d T h e F a l c o n R i d g e L i f t S t a t i o n , l o c a t e d a t t h e e a s t e n d o f S E 8 t h S t r e e t , i s a d u p l e x f i b e r g l a s s - e n c l o s e d l i f t s t a t i o n t h a t s e r v e s t h e F a l c o n R i d g e s u b d i v i s i o n a n d i n c l u d e s v a c u u m - p r i m e S m i t h & L o v e l e s s p u m p s . T h e l i f t s t a t i o n w a s c o n s t r u c t e d i n 1 9 8 1 a n d h a s n o w r e a c h e d t h e e n d o f i t s u s e f u l l i f e . T h e C i t y o f R e n t o n ( C i t y ) i n t e n d s t o c o n s t r u c t a r e p l a c e m e n t l i f t s t a t i o n o n l a n d c u r r e n t l y o w n e d b y t h e C i t y P a r k s D e p a r t m e n t a d j a c e n t t o t h e e a s t s i d e o f t h e e x i s t i n g l i f t s t a t i o n . C o n s t r u c t i o n o f t h e p r o p o s e d l i f t s t a t i o n w i l l o c c u r w h i l e t h e e x i s t i n g s t a t i o n r e m a i n s i n s e r v i c e . F o l l o w i n g c o n s t r u c t i o n , t e s t i n g , a n d t r a n s f e r o f s e r v i c e t o t h e p r o p o s e d l i f t s t a t i o n , p o r t i o n s o f t h e o l d l i f t s t a t i o n w i l l b e d e m o l i s h e d a n d r e m o v e d . T h e e x i s t i n g w e t w e l l m a y b e u s e d a s a f l o w - t h r o u g h m a n h o l e . I n a d d i t i o n , i m p r o v e m e n t s w i l l b e m a d e t o t h e e x i s t i n g l i f t s t a t i o n ’ s f o r c e m a i n , i n c l u d i n g a d d i n g c l e a n o u t p o r t s , t o a l l o w f o r b e t t e r m a i n t e n a n c e . T h e p r o p o s e d l i f t s t a t i o n w i l l h a v e t h e s a m e c a p a c i t y a s t h e e x i s t i n g s t a t i o n , w h i c h h a s a d e q u a t e c a p a c i t y t o s e r v e t h e a r e a f o r t h e f o r e s e e a b l e f u t u r e . N o a d d i t i o n a l d e v e l o p m e n t i s e x p e c t e d i n t h e a r e a s e r v e d b y t h e l i f t s t a t i o n . R H 2 w i l l p r e p a r e c o n s t r u c t i o n d o c u m e n t s f o r t h e p r o p o s e d l i f t s t a t i o n a n d f o r c e m a i n i m p r o v e m e n t s , a s s i s t w i t h p e r m i t t i n g a p p l i c a t i o n s , a n d p r o v i d e s e r v i c e s d u r i n g b i d d i n g ( S D B ) u n d e r t h i s c o n t r a c t . S e r v i c e s d u r i n g c o n s t r u c t i o n , n o t i n c l u d e d i n t h i s S c o p e o f W o r k , a r e a n t i c i p a t e d t o b e a d d e d l a t e r u n d e r a s e p a r a t e c o n t r a c t a m e n d m e n t . T a s k 1 — P r e d e s i g n O b j e c t i v e : E v a l u a t e t h e s i t e a n d e x i s t i n g l i f t s t a t i o n w i t h C i t y s t a f f t o d e t e r m i n e t h e s i t i n g a n d d e s i g n c r i t e r i a f o r t h e l i f t s t a t i o n r e p l a c e m e n t . A p p r o a c h : 1 . 1 R e v i e w e x i s t i n g r e c o r d d r a w i n g i n f o r m a t i o n f o r t h e e x i s t i n g l i f t s t a t i o n a n d f o r c e m a i n p r o v i d e d b y t h e C i t y . 1 . 2 A n a l y z e t h e s u p e r v i s o r y c o n t r o l a n d d a t a a c q u i s i t i o n ( S C A D A ) d a t a p r o v i d e d b y t h e C i t y t o i d e n t i f y t h e v o l u m e o f p e a k 2 - h o u r s t o r a g e c a p a c i t y . I d e n t i f y s t o r a g e o p t i o n s c o n f i g u r a t i o n s f o r C i t y r e v i e w . 1 . 3 P e r f o r m g e o l o g i c e n g i n e e r i n g i n v e s t i g a t i o n f o r t h e p r o p o s e d l i f t s t a t i o n s i t e . • R e v i e w a v a i l a b l e g e o l o g i c a n d g e o t e c h n i c a l r e p o r t s r e l a t e d t o t h e e x i s t i n g l i f t s t a t i o n . R e v i e w a v a i l a b l e g e o l o g i c , s o i l , a n d g r o u n d w a t e r i n f o r m a t i o n r e l a t e d t o t h e p r o p o s e d l i f t s t a t i o n s i t e . P e r f o r m a g e o t e c h n i c a l i n v e s t i g a t i o n t o o b s e r v e , c h a r a c t e r i z e , a n d d o c u m e n t e a r t h a n d g r o u n d w a t e r c o n d i t i o n s o f t h e s i t e , i d e n t i f y p o t e n t i a l g e o l o g i c h a z a r d s a n d r e c o m m e n d a t i o n s t o m i t i g a t e t h e g e o l o g i c r i s k s , a n d p r o v i d e r e c o m m e n d a t i o n s f o r d e s i g n a n d c o n s t r u c t i o n o f t h e n e w l i f t s t a t i o n . O b s e r v e e x c a v a t i o n o f t h r e e ( 3 ) t e s t p i t s ( n o m o r e t h a n 1 2 f e e t d e e p ) t o i n v e s t i g a t e s o i l a n d g r o u n d w a t e r c o n d i t i o n s a n d t o i d e n t i f y t h e l o c a t i o n a n d c h a r a c t e r i s t i c s o f e x i s t i n g n a t i v e m a t e r i a l s . I f f i e l d i n v e s t i g a t i o n s r e v e a l u n a n t i c i p a t e d g e o l o g i c o r h y d r o g e o l o g i c c o n d i t i o n s t h a t c o u l d h a v e a s i g n i f i c a n t i m p a c t o n t h e d e s i g n o r c o n s t r u c t i o n o f t h e l i f t s t a t i o n , a d d i t i o n a l e x p l o r a t i o n , s u c h a s s o i l b o r i n g s , a n d a u t h o r i z a t i o n m a y b e n e c e s s a r y . T e s t p i t I l / 1 2 / 2 U 1 7 1 1 : 2 3 : 3 1 A M J \ D a t a ’ \ R l N \ S 4 U \ 2 U 1 6 l a I c o n R d g e L S a n d I ’ M I m p r o v e m e n t s \ P S A . J X I I I I 1 1 ’ I A _ S ( ) \ V _ I a I c o n R i d g e I S R e p l a c c m e n t . d o c x A G E N D A I T E M # 6 . g ) C i t y o f R e n t o n E x h i b i t A F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s S c o p e o f W o r k e x c a v a t i o n w i l l b e c o m p l e t e d b y C i t y s t a f f . i t i s a s s u m e d t h a t c l e a r i n g , g r a d i n g , a n d s u b g r a d e s t a b i l i z a t i a n f o r a c c e s s w i l l b e p e r f o r m e d b y C i t y s t a f f o r w i l l b e d i r e c t l y c o n t r a c t e d b y t h e C i t y . O n e - c a l l U t i l i t y L o c a t e s w i l l b e m a r k e d i n t h e f i e l d a n d c a l l e d i n b y t h e C i t y . C i t y s h a l t c o o r d i n a t e w i t h R H 2 o n c e l o c a t e s a r e c o m p l e t e . R H 2 w i l l r e l y o n t h e f i e l d m a r k i n g s ’ a c c u r a c y w h e n d i g g i n g t e s t p i t s . A s o i l l a b o r a t o r y w i l l b e s u b c o n t r a c t e d t o p r o v i d e g r o i n - s i z e a n a l y s i s o f r e p r e s e n t a t i v e s o i l s a m p l e s . P r e p a r e a g e o l o g i c e n g i n e e r i n g r e p o r t t h a t w i l l i n c l u d e a s u m m a r y o f g e o l o g i c a l c o n d i t i o n s a n d p r o v i d e r e c o m m e n d a t i o n s f o r t h e d e s i g n a n d c o n s t r u c t i o n o f t h e p r o p o s e d l i f t s t a t i o n , i n c l u d i n g s h o r i n g a n d f o u n d a t i o n d e s i g n , d r a i n a g e , a n d t r e n c h s t a b i l i t y f o r c o n t r a c t o r s h o r i n g r e q u i r e m e n t s . T h e e n g i n e e r i n g r e p o r t w i l l i n c l u d e a f i g u r e s h o w i n g e x p l o r a t i o n l o c a t i o n s , p h o t o g r a p h s , a n d l o g s f r o m e a c h t e s t p i t ( a n d s o i l b o r i n g ) p e r f o r m e d . 1 . 4 D e s c r i b e s u r v e y w o r k t o b e c o m p l e t e d , i n c l u d i n g t h e s u r v e y l i m i t s a n d r e q u i r e m e n t s ; s c h e d u l e t h e s u r v e y w o r k i n c o o r d i n a t i o n w i t h o t h e r a c t i v i t i e s , i n c l u d i n g e n v i r o n m e n t a l a n d g e o t e c h n i c a l i n v e s t i g a t i o n ; a n d r e v i e w t h e s u r v e y o n c e c o m p l e t e . I t i s a s s u m e d t h a t s u r v e y i n g w i l l b e s u b c o n t r a c t e d t o a p r o f e s s i o n a l l a n d s u r v e y o r ( P L S ) , t o p r o v i d e h o r i z o n t a l a n d v e r t i c a l s u r v e y c o n t r o l a n d t o p o g r a p h i c a l i n f o r m a t i o n , i n c l u d i n g s u r f a c e f e a t u r e s , u n d e r g r o u n d u t i l i t i e s , r o a d w a y a n d u t i l i t y a l i g n m e n t s , r i g h t s - o f - w a y ( R O W ) , a n d p r o p e r t y l i n e s . R H 2 i s e n t i t l e d t o r e l y o n t h e a c c u r a c y a n d c o m p l e t e n e s s o f a n y i n f o r m a t i o n , d a t a , o r m a t e r i a l s p r o v i d e d b y t h e C i t y . C o o r d i n a t e s u r v e y o r p r e p a r a t i o n o f t h e l e g a l d e s c r i p t i o n a n d p l a n f o r a c q u i s i t i o n o f C i t y P a r k s D e p a r t m e n t p r o p e r t y . 1 . 5 P e r f o r m h y d r a u l i c c a l c u l a t i o n s a n d r e c o m m e n d p u m p s . I t i s a s s u m e d t h a t t h e C i t y w i l l p r o v i d e s t a t i c a n d o p e r a t i n g p r e s s u r e r e a d i n g s f r o m c a l i b r a t e d p r e s s u r e g a u g e s i n t h e e x i s t i n g l , : f t s t a t i o n . T h e p r e s s u r e r e a d i n g s s h a l l b e o n t h e d i s c h a r g e s i d e o f t h e p u m p a n d s h a l l b e c o n c u r r e n t w i t h f l o w r a t e t e s t i n g . T h e h e i g h t o f t h e p r e s s u r e g a u g e s a b o v e t h e l i f t s t a t i o n f l o o r s h a l l b e r e c o r d e d . P h o t o g r a p h s o f t h e g a u g e s a n d t h e i r p o s i t i o n o n t h e d i s c h a r g e p i p i n g w i l l b e p r o v i d e d . 1 . 6 E v a l u a t e r e q u i r e m e n t s a t t h e l i f t s t a t i o n t o m e e t t h e n e w t e l e m e t r y / S C A D A s t a n d a r d . P r o v i d e d b y C i t y : • M e e t i n g a t t e n d a n c e . • A v a i l a b l e g e o t e c h n i c a l o r c o n s t r u c t i o n r e p o r t s r e l a t e d t o t h e e x i s t i n g l i f t s t a t i o n . • P r e s s u r e r e a d i n g s , p h o t o g r a p h s , a n d f l o w m e a s u r e m e n t a t e x i s t i n g l i f t s t a t i o n . • S t a f f a n d e q u i p m e n t t o c o m p l e t e t h r e e t e s t p i t s t o 1 2 f e e t d e e p . R H 2 D e l i v e r a b l e s : • T o p o g r a p h i c l a n d s u r v e y o f t h e e x i s t i n g l i f t s t a t i o n s i t e a n d C i t y P a r k s D e p a r t m e n t p r o p e r t y a s n e e d e d f o r t h e n e w l i f t s t a t i o n a t t h e e n d o f S E P l a c e . • G e o l o g i c e n g i n e e r i n g r e p o r t . • P r e l i m i n a r y p l a n a n d p r o f i l e d r a w i n g s o f t h e r e c o m m e n d e d i m p r o v e m e n t s . • D e s i g n c r i t e r i a c h e c k l i s t . T a s k 2 — P e r m i t t i n g A s s i s t a n c e f o r L i f t S t a t i o n I m p r o v e m e n t s O b j e c t i v e : P r o v i d e p e r m i t t i n g a s s i s t a n c e t o t h e C i t y t o c o n s t r u c t l i f t s t a t i o n i m p r o v e m e n t s . A s s i s t t h e C i t y i n t h e p r e p a r a t i o n o f p e r m i t a p p l i c a t i o n s f o r t h e l i f t s t a t i o n a n d a s s o c i a t e d f o r c e m a i n i m p r o v e m e n t s ; 2 1 / 1 2 / 1 7 1 . 1 : 2 3 A M ) ; D a t a R E N \ S 4 O \ 2 O 1 6 F a l c o n R i d g e L S a n d F M l m p r o v e m e n t s P S A _ E X H i I T A _ S O W _ F a l c o n R i d g e I S R e p t a c e m e n t . d o c a A G E N D A I T E M # 6 . g ) C i t y o f R e n t o n E x h i b i t A F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s S c o p e o f W o r k c o o r d i n a t e w i t h l o c a l a g e n c y s t a f f r e g a r d i n g p e r m i t c o m p l i a n c e ; a s s i s t t h e C i t y i n t h e s u b m i t t a l o f f i n a l i z e d p e r m i t a p p l i c a t i o n s ; a n d f a c i l i t a t e a g e n c y r e v i e w s / a p p r o v a l s , a s r e q u e s t e d . I t i s a n t i c i p a t e d t h a t a p p r o v e d p e r m i t a p p l i c a t i o n s w i l l b e i n c o r p o r a t e d i n t o b i d d i n g a n d c o n s t r u c t i o n d o c u m e n t s a s n e e d e d . A p p r o a c h : 2 . 1 C o o r d i n a t e w i t h t h e C i t y r e g a r d i n g p l a n n e d p r o j e c t i m p r o v e m e n t s , p r e - a p p l i c a t i o n m e e t i n g n e e d s , a n d a n t i c i p a t e d p e r m i t s . 2 . 2 P r o v i d e t e c h n i c a l i n f o r m a t i o n t o t h e C i t y f o r p r e p a r a t i o n o f t h e S t a t e E n v i r o n m e n t a l P o l i c y A c t ( S E P A ) C h e c k l i s t . 2 . 3 P r e p a r e a R O W U s e P e r m i t a p p l i c a t i o n f o r w o r k i n t h e R O W t o i n 5 t a l l a c c e s s p o r t s i n f o r c e m a i n . 2 . 4 P r e p a r e a s u r f a c e w a t e r d r a i n a g e r e p o r t f o r d r a i n a g e r e v i e w . 2 . 5 F o l l o w i n g p e r m i t s u b m i t t a l s , c o o r d i n a t e w i t h a g e n c y s t a f f t o r e v i e w a p p l i c a t i o n s a n d r e s p o n d t o a g e n c y r e q u e s t s f o r a d d i t i o n a l i n f o r m a t i o n . A s s u m p t i o n s : • T h e p r o j e c t w i l l r e q u i r e a p r e - a p p l i c a t i o n m e e t i n g t h r o u g h t h e C i t y ’ s P l a n n i n g D e p a r t m e n t . I f t h e p r e - a p p l i c a t i o n m e e t i n g c a n b e w a i v e d , s u b t a s k 2 . 1 w i l l n o t b e e x p e n d e d . • T h e C i t y w i l l p r e p a r e t h e S E P A C h e c k l i s t , u t i l i z i n g t e c h n i c a l i n f o r m a t i o n p r o v i d e d b y R H 2 . T h e C i t y w i l l c o o r d i n a t e t h e S E P A s u b m i t t a l , a n d t h e C i t y ’ s P l a n n i n g D e p a r t m e n t w i l l h a n d l e t h e d e t e r m i n a t i o n a n d p u b l i c a t i o n . • N o m o r e t h a n 5 , 0 0 0 s q u a r e f e e t o f i m p e r v i o u s s u r f a c e w i l l b e a d d e d b y t h e p r o p o s e d l i f t s t a t i o n , a n d s t o r m w o t e r d e t e n t i o n a n d w a t e r q u a l i t y t r e a t m e n t w i l l n o t b e r e q u i r e d . S t o r m w a t e r f r o m t h e s i t e w i l l b e d i s c h a r g e d i n t o e x i s t i n g s t o r m w a t e r p i p e l i n e s o r l e v e l - s p r e a d e r t r e n c h e s o n C i t y P a r k s ’ p r o p e r t y . C o n s e q u e n t l y , t h e p r o j e c t w i l l b e s u b j e c t o n l y t o a s m a l l p r o j e c t s i m p l i f i e d d r a i n a g e r e v i e w . R H 2 w i l l p r e p a r e t h e d r a i n a g e r e p o r t , a n d t h e C i t y w i l l h a n d l e a l l p e r m i t t i n g r e l a t e d t o t h e d r a i n a g e r e v i e w . • T h e p r o j e c t w i l l n o t r e q u i r e a b u i l d i n g o r d e m o l i t i o n p e r m i t f r o m t h e C i t y . I t i s a n t i c i p a t e d t h a t p r o j e c t i m p r o v e m e n t s w i l l f i t w i t h i n t h e e x e m p t i o n s f o r t h e s e p e r m i t s a n d t h a t C i t y s t a f f w i l l c o o r d i n a t e w i t h t h e C i t y ’ s P l a n n i n g D e p a r t m e n t o n t h i s e l e m e n t t o r e c e i v e e x e m p t i o n c o n f i r m a t i o n . • T h e p r o j e c t w i l l b e c o n s i d e r e d a s m a l l u t i l i t y , w h i c h i s a p e r m i t t e d u s e i n t h e R e s o u r c e C o n s e r v a t i o n Z o n e , i n w h i c h t h e p r o p o s e d l i f t s t a t i o n s i t e i s l o c a t e d . N o C o n d i t i o n a l U s e P e r m i t w i l l b e r e q u i r e d f o r t h e p r o j e c t . • T h e p r o j e c t w i l l d i s t u r b l e s s t h a n 1 a c r e o f l a n d a n d w i l l n o t r e q u i r e a C o n s t r u c t i o n S t o r m w a t e r G e n e r a ! P e r m i t t h r o u g h t h e W a s h i n g t o n S t a t e D e p a r t m e n t o f E c o l o g y ( E c o l o g y ) . P r o v i d e d b y t h e C i t y : • P a y m e n t o f a l l p e r m i t f e e s d i r e c t l y . • A t t e n d a n c e a t t h e p r e - a p p l i c a t i o n m e e t i n g ( i f r e q u i r e d ) a n d p e r m i t s u b m i t t a l m e e t i n g s . • P r e p a r a t i o n o f t h e S E P A e n v i r o n m e n t a l c h e c k l i s t ( R H 2 w i l l a s s i s t w i t h s u p p o r t i n g d o c u m e n t s ) . 3 1 / 1 2 / 1 7 1 1 : 2 3 A M J : \ D a t a R E N S 4 O \ 2 O 1 6 F a l c o n l d g e I S a d F M l m p r o v e r n e n t s \ P S A E X H I S I T A _ S O W _ F a l c o n R i d g e L 5 R e p l a c n m n n L d o c a A G E N D A I T E M # 6 . g ) C i t y o f R e n t o n E x h i b i t A F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s S c o p e o f W o r k R H 2 D e l i v e r a b l e s : • P r e - a p p l i c a t i o n m e e t i n g r e q u e s t a p p l i c a t i o n ( i f r e q u e s t e d ) , m e e t i n g a t t e n d a n c e , a n d m e e t i n g m i n u t e s . • T e c h n i c a l i n f o r m a t i o n f o r t h e S E P A C h e c k l i s t . • R O W U s e P e r m i t a p p l i c a t i o n . • R e c o r d s o f c o r r e s p o n d e n c e a n d c o o r d i n a t i o n w i t h r e v i e w i n g a g e n c y s t a f f . T a s k 3 — L i f t S t a t i o n D e s i g n O b j e c t i v e : D e v e l o p b i d - r e a d y p l a n s a n d s p e c i f i c a t i o n s f o r t h e p r o p o s e d i m p r o v e m e n t s t o t h e f a c i l i t y b a s e d o n t h e d e s i g n c r i t e r i a d e v e l o p e d d u r i n g T a s k 2 . D e v e l o p p l a n s h e e t s f o r t h e p r o p o s e d i m p r o v e m e n t s t o t h e l i f t s t a t i o n . P l a n s h e e t s a r e t o i n c l u d e t h e f o l l o w i n g : • C o v e r a n d V i c i n i t y M a p • G e n e r a l P r o j e c t I n f o r m a t i o n a n d L e g e n d • G e n e r a l N o t e s • S t o r m w a t e r N o t e s a n d P l a n • F o r c e M a i n I m p r o v e m e n t P l a n • E x i s t i n g S i t e a n d U t i l i t y P l a n • P r o p o s e d S i t e a n d U t i l i t y P l a n • P r o p o s e d S i t e a n d U t i l i t y D e t a i l s • D e m o l i t i o n a n d S i t e R e s t o r a t i o n P l a n ( d e m o f o l l o w s l i f t s t a t i o n c o n s t r u c t i o n ) • S t r u c t u r a l P l a n f o r s u b - g r a d e w e t w e l l m a n h o l e a n d v a u l t s • S t r u c t u r a l P l a n a n d D e t a i l s f o r E l e c t r i c a l B u i l d i n g , i n c l u d i n g F o u n d a t i o n , a n d E n g i n e G e n e r a t o r S e t F o u n d a t i o n a n d S o u n d E n c l o s u r e • M i n o r M e c h a n i c a l P l a n ( H e a t i n g , V e n t i l a t i o n , a n d A i r C o n d i t i o n i n g ( H V A C ) , e t c . ) • M e c h a n i c a l P l a n , S e c t i o n s , a n d D e t a i l s • M e c h a n i c a l N o t e s a n d L e g e n d • E l e c t r i c a l L e g e n d • E l e c t r i c a l O n e - l i n e D i a g r a m a n d S c h e d u l e s • E l e c t r i c a l S i t e P l a n • E l e c t r i c a l P o w e r D i s t r i b u t i o n a n d S i g n a l P l a n • L i g h t i n g P l a n • P u m p C o n t r o l P a n e l L a y o u t • C o n t r o l L o g i c D i a g r a m 4 1 / 1 2 / 1 1 1 1 : 2 1 A M J : O a t \ R E N \ 5 4 U \ 2 O 1 6 F a l c o n R i d g e ( . 1 a n d F M I m p c o v e n i e n t s \ P S A _ E X I U B I T A _ S O W j a l c o n R d g 1 . 5 R e p l a c e m n t . d o c x A G E N D A I T E M # 6 . g ) C i t y o f R e n t o n E x h i b i t A F a l c o n R i d g e U f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s S c o p e o f W o r k • E l e c t r i c a l D e t a i l s a n d S c h e d u l e • R e m o t e T e r m i n a l U n i t ( R T U ) D i a g r a m s • P r o p o s e d S C A D A I m p r o v e m e n t s A p p r o a c h : 3 . 1 P r e p a r e 6 0 - p e r c e n t c o m p l e t e c o v e r a n d g e n e r a l i n f o r m a t i o n s h e e t . 3 . 2 P r e p a r e 6 0 - p e r c e n t c o m p l e t e p r o p o s e d s i t e a n d u t i l i t y p l a n s . I t i s a s s u m e d t h a t a l a n d s c a p e p l a n p r e p a r e d b y a l i c e n s e d l a n d s c a p e a r c h i t e c t ( A S L A ) w i l l n o t b e r e q u i r e d . 3 . 3 P r e p a r e 6 0 - p e r c e n t c o m p l e t e s t r u c t u r a l p l a n s f o r a p r e c a s t c o n c r e t e c i r c u l a r m a n h o l e w e t w e l l a n d h a t c h ( t o u t i l i z e f o r c l e a n i n g / m a i n t e n a n c e ) . P r e p a r e s t r u c t u r a l d e s i g n c r i t e r i a s u m m a r y f o r p e r m i t a p p l i c a t i o n . I t i s a s s u m e d t h a t t h e w e t w e l l m a n h o l e w i l l b e p r e c a s t c o n c r e t e , a p p r o x i m a t e l y 1 5 f e e t b e l o w g r a d e , a n d d e s i g n e d f o r H 5 2 0 v e h i c l e l o a d i n g . 3 . 4 P r e p a r e 6 0 - p e r c e n t c o m p l e t e s t r u c t u r a l p l a n s r e q u i r e d f o r t h e c o n c r e t e m a s o n r y u n i t ( C M U ) S C A D A e n c l o s u r e a n d e n g i n e g e n e r a t o r f o u n d a t i o n a n d s o u n d a b a t e m e n t w a l l s . I t i s a s s u m e d t h a t t h e S C A D A e n c l o s u r e w i l l b e a s m a l l C M U e n c l o s u r e w i t h a r o o f a n d t h a t t h e E G e n c l o s u r e w i l l c o n s i s t o f s o u n d a b a t e m e n t w a l l s . 3 . 5 P r e p a r e 6 0 - p e r c e n t c o m p l e t e m e c h a n i c a l p l a n s , i n c l u d i n g p u m p , m a j o r p i p i n g , a n d a c c e s s o r i e s . A c c e s s o r i e s m a y i n c l u d e v e n t s a n d p r e s s u r e g a u g e s , a s s e l e c t e d d u r i n g p r e l i m i n a r y d e s i g n . 3 . 6 P r e p a r e 6 0 - p e r c e n t c o m p l e t e e l e c t r i c a l a n d S C A D A p l a n s . 3 . 7 S u b m i t t h e 6 0 - p e r c e n t d e s i g n , i n P D F f o r m a t , t o t h e C i t y f o r r e v i e w . A t t e n d o n e ( 1 ) r e v i e w m e e t i n g w i t h t h e C i t y . 3 . 8 A d v a n c e d e s i g n f r o m 6 0 p e r c e n t t o 9 0 p e r c e n t , i n c l u d i n g i n c o r p o r a t i n g r e v i e w c o m m e n t s f r o m t h e C i t y i n t o t h e d e s i g n p l a n s a n d a d d i t i o n a l d e t a i l s f o r b i d - r e a d y c o n s t r u c t i o n d o c u m e n t s . 3 . 9 S u b m i t 9 0 - p e r c e n t c o m p l e t e d e s i g n p l a n s a n d s p e c i f i c a t i o n s t o C i t y f o r r e v i e w c o n s i s t i n g o f o n e ( 1 ) e l e c t r o n i c c o p y i n P D F f o r m a t a n d t w o ( 2 ) h a l f - s i z e d r a w i n g s e t s . A t t e n d o n e ( 1 ) r e v i e w m e e t i n g w i t h t h e C i t y . 3 . 1 0 C o n d u c t a n i n - h o u s e q u a l i t y a s s u r a n c e / q u a l i t y c o n t r o l ( Q A / Q C ) r e v i e w o f p l a n s . B a s e d o n r e v i e w c o m m e n t s , p r e p a r e f i n a l p l a n s a n d d e t a i l s ( a d v a n c e f r o m 9 0 - p e r c e n t c o m p l e t e t o 1 0 0 - p e r c e n t c o m p l e t e . ) S u b m i t t o C i t y f i n a l a p p r o v a l . 3 . 1 1 P r e p a r e p r e l i m i n a r y c o n s t r u c t i o n c o s t e s t i m a t e a t 6 0 - p e r c e n t c o m p l e t e b e n c h m a r k . I d e n t i f y b i d q u a n t i t i e s a n d u p d a t e e n g i n e e r ’ s c o n s t r u c t i o n c o s t e s t i m a t e b a s e d o n t h e f i n a l p l a n s . P r o v i d e d b y t h e C i t y : • R e v i e w c o m m e n t s f o r t h e 6 0 - a n d 9 0 - p e r c e n t p l a n s s e t s . R H 2 D e l i v e r a b l e s : • 6 0 - p e r c e n t r e v i e w p l a n s , a n d p r e l i m i n a r y c o s t e s t i m a t e . • 9 0 - p e r c e n t r e v i e w p l a n s . • F i n a l p l a n s , a n d e n g i n e e r ’ s c o n s t r u c t i o n c o s t e s t i m a t e . 5 1 / 1 2 / 1 7 1 1 : 2 3 A M 3 : \ D a t a R E N 5 4 O \ 2 O 1 6 F a l c o n R i d g e I S n d F M l r n p r o e e m e n t s \ P S A _ E X H 1 B ) T A 5 0 W _ F a l c o n R i d g e 1 3 R e p l a c e r n e n t . d o c x A G E N D A I T E M # 6 . g ) C i t y o f R e n t o n F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s E x h i b i t A S c o p e o f W o r k T a s k 4 — S p e c i f i c a t i o n s O b j e c t i v e : P r e p a r e t e c h n i c a l a n d g e n e r a l s p e c i f i c a t i o n s . A p p r o a c h : 4 . 1 P r e p a r e t e c h n i c a l s p e c i f i c a t i o n s b a s e d o n R H 2 t e c h n i c a l s p e c i f i c a t i o n s a n d t a i l o r e d f o r t h i s p r o j e c t . S u b m i t t o C i t y w i t h 6 0 - p e r c e n t c o m p l e t e p l a n s f o r r e v i e w a n d c o m m e n t . 4 . 2 C o o r d i n a t e w i t h t h e C i t y t o u p d a t e t h e C i t y ’ s s t a n d a r d s p e c i f i c a t i o n s a n d g e n e r a l c o n d i t i o n s a s w a r r a n t e d f o r t h i s p r o j e c t . I n c o r p o r a t e C i t y ’ s c o m m e n t s o n t h e 6 0 - p e r c e n t t e c h n i c a l s p e c i f i c a t i o n s a n d a d v a n c e t o 9 0 - p e r c e n t c o m p l e t e . S u b m i t t o C i t y w i t h 9 0 - p e r c e n t c o m p l e t e p l a n s f o r r e v i e w a n d c o m m e n t . 4 . 3 A d d r e s s C i t y c o m m e n t s a n d p r e p a r e f i n a l s p e c i f i c a t i o n s . P r o v i d e d b y t h e C i t y : • R e v i e w a n d c o m m e n t o n t e c h n i c a l a n d g e n e r a l s p e c i f i c a t i o n s . • P r o d u c t i o n o f s p e c i f i c a t i o n s . R H 2 D e l i v e r a b l e s : • O n e ( 1 ) e l e c t r o n i c s e t o f t e c h n i c a l s p e c i f i c a t i o n s a t 6 0 - p e r c e n t d e s i g n m i l e s t o n e . • O n e ( 1 ) e l e c t r o n i c s e t o f t e c h n i c a l a n d g e n e r a l s p e c i f i c a t i o n s a t 9 0 - p e r c e n t d e s i g n m i l e s t o n e . • O n e ( 1 ) e l e c t r o n i c s e t o f f i n a l t e c h n i c a l a n d g e n e r a l s p e c i f i c a t i o n s . T a s k 5 — S e r v i c e s D u r i n g B i d d i n g a n d A w a r d O b j e c t i v e : P r o v i d e e n g i n e e r i n g s e r v i c e s d u r i n g t h e b i d d i n g p h a s e o f t h e p r o j e c t . A p p r o a c h : 5 . 1 P r e p a r e a b i d a d v e r t i s e m e n t a n d c o o r d i n a t e t h e t i m i n g a n d p l a c e m e n t w i t h t h e C i t y . T h e C i t y w i l l s u b m i t t h e a d v e r t i s e m e n t t o t h e a p p r o p r i a t e p u b l i c a t i o n s . 5 . 2 P r o d u c e e l e c t r o n i c 5 e t s o f t h e p l a n s a n d t e c h n i c a l s p e c i f i c a t i o n s . T h e C i t y w i l l p r o d u c e t h e b i d d o c u m e n t s e t s a s n e e d e d f o r t h e p u r p o s e o f t h e p r o j e c t . 5 . 3 R e s p o n d t o q u e s t i o n s f r o m b i d d e r s , a n d r e v i s e c o n s t r u c t i o n p l a n s , t e c h n i c a l s p e c i f i c a t i o n s , o r c o n t r a c t c o n d i t i o n s d u r i n g t h e b i d d i n g p r o c e s s i f r e q u e s t e d . T h i s m a y i n c l u d e t h e p r e p a r a t i o n a n d i s s u a n c e o f u p t o o n e ( 1 ) a d d e n d u m . 5 . 4 A s s i s t t h e C i t y w i t h t h e e v a l u a t i o n o f t h e q u a l i f i c a t i o n s a n d r e f e r e n c e s f o r t h e a p p a r e n t l o w b i d d e r . P r e p a r e r e c o m m e n d a t i o n o f b i d a w a r d l e t t e r . I t i s a s s u m e d t h a t t h e C i t y w i l l h a n d l e b i d a w a r d a n d c o n t r a c t e x e c u t i o n . 5 . 5 P r e p a r e c o n s t r u c t i o n p l a n s e t s a n d s p e c i f i c a t i o n s f o r a p r e - c o n s t r u c t i o n m e e t i n g . P r o d u c e P D F v e r s i o n o f d o c u m e n t s . P r o v i d e d b y t h e C i t y : • M a n a g e m e n t o f t h e B u i l d e r ’ s E x c h a n g e o n l i n e b i d d i n g p r o c e s s . • D i s t r i b u t i o n o f b i d d o c u m e n t s a n d m a i n t e n a n c e o f t h e p l a n h o l d e r ’ s l i s t , i f a p p l i c a b l e . 6 1 / 1 2 1 1 7 1 1 : 2 3 A M J ; \ D a t a \ R E N 5 4 O \ 2 O 1 6 F a r c o n R i d g e 1 . 5 a n d F M I m p r o e e m e n t s P 5 A _ E X H l B i T A . . . . S O W j a I c o n R i d g e I S R e p l a c e m e n t , d o c x A G E N D A I T E M # 6 . g ) C i t y o f R e n t o n E x h i b i t A F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s S c o p e o f W o r k • B i d o p e n i n g a t t e n d a n c e a n d t a b u l a t i o n o f r e c e i v e d b i d s . • I s s u a n c e o f a d d e n d u m , i f a n y , t o a l l c o n t r a c t d o c u m e n t h o l d e r s . R H 2 D e l i v e r a b l e s : • B i d p l a n s e t s : o n e ( 1 ) e l e c t r o n i c s e t , a n d f o u r ( 4 ) 1 1 - i n c h b y 1 7 - i n c h h a r d c o p i e s ; o n e ( 1 ) s e t f o r C i t y u s e a n d b i d d i n g p u r p o s e s , a n d t h r e e ( 3 ) s e t s f o r R H 2 ’ s f i l e a n d s t a f f u s e d u r i n g b i d d i n g . • P h o n e a s s i s t a n c e t o v e n d o r s a n d b i d d e r s d u r i n g t h e b i d d i n g p h a s e . • R e f e r e n c e c h e c k o f l o w e s t b i d d e r . • P r e p a r a t i o n o f r e c o m m e n d a t i o n o f b i d a w a r d l e t t e r . T h e n u m b e r o f h o u r s s h o w n o n t h e F e e E s t i m a t e f o r e l e m e n t s o f t h i s S c o p e o f W o r k a r e e s t i m a t e s . T h e a c t u a l n u m b e r o f h o u r s c o u l d b e m o r e o r l e s s t h a n s h o w n . M o n t h l y a c c o u n t i n g o f t i m e e x p e n d e d w i l l b e p r o v i d e d , o r m o r e f r e q u e n t l y a s r e q u e s t e d b y t h e C i t y . 7 1 / 2 / 1 7 1 1 : 2 3 A M J : D a t a \ R E N \ 5 4 O \ 2 O 1 6 F a l c a n R i d g e 1 5 a n d F M i m p r o v e m e n t s \ F S A E X i 4 1 B 1 1 A S O W j a i c o n R i d g e I S R e p i a c e n i e n l . d o c x A G E N D A I T E M # 6 . g ) E x h i b i t B : T i m e S c h e d u l e o f C o m p l e t i o n C i t y o f R e n t o n F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s A N T I C I P A T E D N O T I C E T O P R O C E E D D A T E : M a r c h 1 , 2 0 1 7 A n t i c i p a t e d T a s k C o m p l e t i o n T a s k 1 — P r e d e s i g n J u n e 2 0 1 7 T a s k 2 — P e r m i t t i n g A s s i s t a n c e f o r l i s t S t a t i o n I m p r o v e m e n t s O c t o b e r 2 0 1 7 T a s k 3 — L i f t S t a t i o n D e s i g n N o v e m b e r 2 0 1 7 T a s k 4 — S p e c i f i c a t i o n s N o v e m b e r 2 0 1 7 T a s k 5 — S e r v i c e s D u r i n g B i d d i n g a n d A w a r d J a n u a r y 2 0 1 8 A N T I C I P A T E D C O N T R A C T C O M P L E T I O N D A T E : M a r c h 2 0 1 8 1 1 / 1 1 / 2 0 1 7 7 U f ) 0 A M 1 ; D M \ R E N \ 5 4 D 2 0 1 6 F a k a n R i d g n L I i n d F M I m p r o e m n r i t P S A _ E I H I l I T l _ C o m p I e U o n S c h . d u l _ F a k o n R d . . L I R t p 1 c e m n n L d n c x A G E N D A I T E M # 6 . g ) E x h i b i t C : C o s t a n d F e e E s t i m a t e C i t y o f R e n t o n F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s C o n s i s t i n g o f t h e f o l l o w i n g : E x h i b i t C l — C o n s u l t a n t F e e D e t e r m i n a t i o n — S u m m a r y S h e e t — F e e S c h e d u l e W S D O T M e m o d a t e d 9 J u n 2 0 1 6 ; S u b j e c t : A c c e p t a n c e o f F Y E 2 0 1 5 I C R — A u d i t O f f i c e R e v i e w E x h i b i t C 2 — F e e E s t i m a t e 1 1 / 1 2 / 2 0 1 7 1 1 : 2 8 : 0 0 A M i : \ 0 a t a R E N \ S 4 0 \ 2 0 i 6 F a l c a n f l i d g e L I a n d F M m p r a i e m e n t \ P S A _ E X H I B t C _ C o n t ; n d F e e E 8 i i m a _ F k o c n R d j i L 5 I i e p I a c m e n t d c a A G E N D A I T E M # 6 . g ) E x h i b i t C - i C o n s u l t a n t F e e D e t e r m i n a t i o n - S u m m a r y S h e e t ( N e g o t i a t e d H o u r l y R a t e s o f P a y ) F e e S c h e d u l e S u b c o n s u l t a n t : R H 2 E N G I N E E R I N G , I N C N e g o t i a t e d H o u r l y O v e r h e a d F e e M u l t i p l i e r N e g o t i a t e d R a t e S t a f f C l a s s i f i c a t i o n R a t e M u l t i p l i e r P e r H o u r 1 9 5 . 5 7 % 1 2 % P r o f e s s i o n a l I $ 4 1 . 3 9 $ 8 0 . 9 4 $ 1 4 . 6 8 $ 1 3 7 . 0 0 P r o f e s s i o n a l I I $ 4 5 . 6 2 $ 8 9 . 2 1 $ 1 6 . 1 8 $ 1 5 1 . 0 0 P r o f e s s i o n a l I l l $ 4 8 . 6 4 $ 9 5 . 1 2 $ 1 7 . 2 5 $ 1 6 1 . 0 0 P r o f e s s i o n a l I V $ 5 1 . 9 6 $ 1 0 1 . 6 2 $ 1 8 . 4 3 $ 1 7 2 . 0 0 P r o f e s s i o n a l V $ 5 5 . 8 9 $ 1 0 9 . 3 0 $ 1 9 . 8 2 $ 1 8 5 . 0 0 P r o f e s s i o n a l V I $ 5 9 . 5 1 $ 1 1 6 . 3 9 $ 2 1 . 1 1 $ 1 9 7 . 0 0 P r o f e s s i o n a l V I I $ 6 4 . 3 4 $ 1 2 5 . 8 4 $ 2 2 . 8 2 $ 2 1 3 . 0 0 P r o f e s s i o n a l V I I I $ 6 7 . 3 7 $ 1 3 1 . 7 5 $ 2 3 . 8 9 $ 2 2 3 . 0 0 P r o f e s s i o n a l I X $ 6 7 . 3 7 $ 1 3 1 . 7 5 $ 2 3 . 8 9 $ 2 2 3 . 0 0 T e c h n i c i a n I $ 2 9 . 6 0 $ 5 7 . 9 0 $ 1 0 . 5 0 $ 9 8 . 0 0 T e c h n i c i a n I I $ 3 1 . 4 2 $ 6 1 . 4 4 $ 1 1 . 1 4 $ 1 0 4 . 0 0 T e c h n i c i a n I l l $ 3 9 . 8 8 $ 7 7 . 9 8 $ 1 4 . 1 4 $ 1 3 2 . 0 0 T e c h n i c i a n I V $ 4 2 . 2 9 $ 8 2 . 7 1 $ 1 5 . 0 0 $ 1 4 0 . 0 0 A d m i n i s t r a t i v e I $ 2 0 . 2 4 $ 3 9 . 5 8 $ 7 . 1 8 $ 6 7 . 0 0 A d m i n i s t r a t i v e I I $ 2 3 . 8 6 $ 4 6 . 6 7 $ 8 . 4 6 $ 7 9 . 0 0 A d m i n i s t r a t i v e I I I $ 2 8 . 4 0 $ 5 5 . 5 3 $ 1 0 . 0 7 $ 9 4 . 0 0 A d m i n i s t r a t i v e I V $ 3 3 . 5 3 $ 6 5 . 5 8 $ 1 1 . 8 9 $ 1 1 1 . 0 0 A d m i n i s t r a t i v e V $ 3 9 . 5 7 $ 7 7 . 3 9 $ 1 4 . 0 4 $ 1 3 1 . 0 0 I n - H o u s e C o p i e s B / W - 8 . 5 x 1 1 $ 0 . 0 9 I n - H o u s e C o p i e s B / W - 8 . 5 x 1 4 $ 0 . 1 4 I n - H o u s e C o p i e s 8 / W - 1 1 x 1 7 $ 0 . 2 0 I n - H o u s e C o p i e s C o l o r - 8 . 5 x 1 1 $ 0 . 9 0 I n - H o u s e C o p i e s C o l o r - 8 . 5 x 1 4 $ 1 . 2 0 I n - H o u s e C o p i e s C o l o r - 1 1 x 1 7 $ 2 . 0 0 C A D P l o t s L a r g e $ 2 5 . 0 0 C A D P l o t s F u l l $ 1 0 . 0 0 C A D P l o t s H a l f $ 2 . 5 0 C A D S y s t e m P e r H o u r $ 2 7 . 5 0 G I S S y s t e m P e r H o u r $ 2 7 . 5 0 M i l e a g e C u r r e n t I R S R a t e S u b c o n s u l t a n t s w i l l b e b i l l e d a t c o s t p l u s 1 5 % . O u t s i d e d i r e c t c o s t s f o r p e r m i t f e e s , r e p o r t s , m a p s , d a t a , r e p r o g r a p h i c s , c o u r i e r s , p o s t a g e , a n d n o n m i l e a g e r e l a t e d t r a v e l e x p e n s e s t h a t a r e n e c e s s a r y f o r t h e e x e c u t i o n o f t h e p r o j e c t a n d a r e n o t s p e c i f i c a l l y i d e n t i f i e d e l s e w h e r e i n t h e c o n t r a c t w i l l b e b i l l e d a t c o s t . A G E N D A I T E M # 6 . g ) W a s h i n g t o n S t a t e V , Ø D e p a r t m e n t o f T r a n s p o r t a t i o n M e m o r a n d u m J u n e 7 , 2 0 1 6 T O : E r i k i o n s o n . C o n t r a c t i n g S e r v i c e s M a n a g e r F R O M : S c h a t z i e H a r v e y , A g r e e m e n t C o m p l i a n c e A u d i t M a n a g e i t k S U B J E C T : R H 2 E n g i n e e r i n g , I n c . I n d i r e c t C o s t R a t e f o r F i s c a l Y e a r E n d e d D e c e m b e r 3 1 , 2 0 1 5 W e h a v e c o m p l e t e d o u r r e v i e w o f t h e R H 2 E n g i n e e r i n g , I n c . ( R H 2 ) i n d i r e c t C o s t R a t e f o r t h e a b o v e r e f e r e n c e d l i s c a l y e a r . W e r e v i e w e d t h e d o c u m e n t a t i o n s u p p o r t i n g t h e r a t e f o r c o m p l i a n c e w i t h c r i t e r i a c o n t a i n e d i n t h e F e d e r a l A c q u i s i t i o n R e g u l a t i o n s ( F A R ) . S u b p a r t 3 1 . B a s e d o n o u r r e v i e w w e a r e i s s u i n g t h i s m e m o e s t a h i i s h i n g t h e R l - 1 2 I n d i r e c t C o s t R a t e f o r f i s c a l y e a r e n d i n g D e c e m b e r 3 1 • 2 0 1 5 , a t I 9 5 . 5 7 c o f d i r e c t l a b o r . R H 2 p r o v i d e d a n F H W A C e r t i f i c a t e o f F i n a l I n d i r e c t C o s t s i n d i c a t i n g a l l c o s t s i n c l u d e d i n t h e i n d i r e c t c o s t r a t e s c h e d u l e c o m p l y w i t h F A R s . C o s t s b i l l e d t o a g r e e m e n t s w i l l s t i l l b e s u b j e c t t o a u d i t o f a c t u a l c o s t s , b a s e d o n t h e t e r m s a n d c o n d i t i o n s o f t h e r e s p e c t i v e a g r e e m e n t . T h i s w a s n o t a c o g n i z a n t r e v i e w . A n y o t h e r e n t i t y c o n t r a c t i n g w i t h t h e f i r m i s r e s p o n s i b l e f o r d e t e r m i n i n g t h e a c c e p t a b i l i t y o f t h e I n d i r e c t C o s t R a t e . l f y o u h a v e a n y q u e s t i o n s , f e e l f r e e t o c a l l m e a t ( 3 6 0 ) 7 0 5 - 7 0 0 6 , o r v i a e m a i l a t h a r v e v s @ . w s d o l . w a . I w v . C c : S t e v e M c K e r n e y F i l e D O T F c t r n 7 O C • O O 8 [ F P e v i e d 5 l 9 A G E N D A I T E M # 6 . g ) E X H I B I T C - 2 C i t y o f R e n t o n F a l c o n R i d g e L i f t S t a t i o n R e p l a c e m e n t a n d F o r c e M a i n I m p r o v e m e n t s F e e E s t i m a t e I T h t l L i b o r t a t i l S U b c o n s u l t a n t T a t i l E x p e n s e ( T o t x i c a s t T a s k S P r e d e s i g n I 8 J $ 1 5 9 0 4 $ 6 , 9 0 0 I $ 8 0 3 ) $ 2 3 6 0 7 I T a s k 2 P e r m i t t i n g A s n i s t a n r e f a r L i f t S t a t i o n I m p r o v e m e n t a I 5 1 S B A Z 1 I S - $ $ 8 7 0 9 I T a s k 3 U f t S t a t i a n D e s i g n I 5 0 1 I S 7 9 , 3 6 5 $ - $ 9 . 0 1 5 $ 8 8 , 3 7 8 1 T s s k 4 S p e c i f i c a t i o n s I 4 s I $ 8 , 1 9 7 I $ - $ s e e s 8 , 5 0 6 I T x s k S 5 e r v i c e s D u r l n g B i d r ( a n d A w x r d I 3 4 1 $ S . O I $ - I S 6 1 5 I $ 5 . 6 8 1 I F : 6 , 9 0 0 $ . ) I ( i I F M k n p . a a t P S A E I T G 4 E E j a v o s s d 9 . L S R I Ø r t a I S J M s t , t a ’ 2 5 t 1 s t a t M A G E N D A I T E M # 6 . g ) A G E N D A I T E M # 6 . g ) 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. ________      A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE 2018 –  2023 BUSINESS PLAN.    WHEREAS, the Council annually adopts a six‐year business plan; and WHEREAS, at the Council‐Staff Retreat held February 9 – 10, 2017, the Council reviewed  the 2018 – 2023 Business Plan; and WHEREAS, the Council made the changes it believed advisable to the 2018‐2023 Business  Plan;  NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES  RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The 2018 – 2023 Business Plan, a draft of which is attached hereto, is  hereby adopted by the Council, subject to later amendment as the Council sees fit. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2017.        ______________________________  Jason A. Seth, City Clerk       APPROVED BY THE MAYOR this ______ day of _______________________, 2017.        ______________________________  Denis Law, Mayor           AGENDA ITEM # 8. a) RESOLUTION NO. ________  2      Approved as to form:      ______________________________  Lawrence J. Warren, City Attorney    RES.1728:3/1/17:scr     AGENDA ITEM # 8. a) RESOLUTION NO. ________  3    AGENDA ITEM # 8. a)