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HomeMy WebLinkAboutPRE_PRE21-000393_Meeting-Summary_211207_v1PREAPPLICATION MEETING FOR UW Medicine Testing Lab 1601 Lind Ave SW PRE 21-0003936 CITY OF RENTON Department of Community & Economic Development Planning Division November 24, 2021 Contact Information: Planner: Brittany Gillia, 425.430.7246, bgillia@rentonwa.gov Public Works Plan Reviewers: Yong Qi, 425-430-7439, yqi@rentonwa.gov Fire Prevention Reviewer: Corey Thomas, 425.276.9582, cthomas@RentonRFA.org Building Department Reviewer: Rob Shuey, 425.430.7235, rshuey@rentonwa.gov Please retain this packet throughout the course of your project as a reference. Consider giving copies of it to any engineers, architects, and contractors who work on the project. You will need to submit a copy of this packet when you apply for land use and/or environmental permits. Pre-screening: When you have the project application ready for submittal, call and schedule an appointment with the project manager to have it pre-screened before formal submittal. The pre-application meeting is informal and non-binding. The comments provided on the proposal are based on the codes and policies in effect at the time of review. The applicant is cautioned that the development regulations are regularly amended and the proposal will be formally reviewed under the regulations in effect at the time of project submittal. The information contained in this summary is subject to modification and/or concurrence by official decision-makers (e.g., Hearing Examiner, Planning Director, Development Services Director, Department of Community & Economic Development Administrator, Public Works Administrator and City Council). DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: November 24, 2021 June 20, 2011 TO: Brittany Gillia, Planner FROM: Yong Qi, Development Engineer SUBJECT: UW Medicine Testing Lab 1601 Lind Ave SW PRE21-000393 NOTE: The applicant is cautioned that information contained in this summary is preliminary and non- binding and may be subject to modification and/or concurrence by official city decision-makers. Review comments may also need to be revised based on site planning and other design changes required by City staff or made by the applicant. I have completed a preliminary review for the above-referenced proposal located at parcel 3340404006. The following comments are based on the pre-application submittal made to the City of Renton by the applicant. WATER 1. The project is within the City of Renton’s water service area in the Valley 196 hydraulic zone. There is an existing 10” looped water line around the existing building (see drawing # W- 183501). The approximate static water pressure is 75 psi at a ground elevation of 22’. 2. Below is a summary of the existing fire hydrants in the vicinity of the site. Please refer to the Fire Authority for fire hydrant requirements: a. One south of the building within the parking lot of the facility (Hydrant ID No. HYD-SW- 00617). b. One southeast of the building within the parking lot entrance from Lind Ave SW (Hydrant ID No. HYD-SW-00616). c. One northeast of the building within the intersection of SW 16th St and Lind Ave SW (Hydrant ID No. HYD-SW-00080). d. One northwest of the building in SW 16th St (Hydrant ID No. HYD-SW-00081). 3. There is an existing 4” domestic water service and meter serving the existing building with a reduced pressure backflow assembly (RPBA) for backflow prevention (Facility ID No. LAT- 006045). 4. There is an existing 3” irrigation service and meter serving the site with a double check valve assembly (DCVA) for backflow prevention (Facility ID No. LAT-006044). 5. There is an existing 6” fire water service serving the existing building with a double check detector assembly (DCDA) for backflow prevention (Facility ID No. LAT-006046). UW Medicine Testing Lab PRE21-000393 Page 2 of 3 November 24, 2021 SEWER 1. Sewer service is provided by the City of Renton. 2. There is an existing 8’’ gravity wastewater main located within Lind Ave SW (see Record Dwg: S- 199702), and the existing building is connected to the sewer main with an 8’’ sewer stub and 6’’ side sewer. 3. If proposed in the future, any commercial kitchen will require a grease trap/grease interceptor. 4. The application does not have an impact on the wastewater utility or propose any changes to the sanitary sewer system. 5. If the existing sewer service will be reused, no sewer system development charges are applicable. If the domestic water meter size is required to be upsized or additional meters are required as a result of the project, applicable SDC fees would be required. Credit would be provided for the existing meter size. SURFACE WATER 1. A drainage report complying with the current Renton Surface Water Design Manual (RSWDM) will be required if construction is proposed exterior to the existing building. Based on the City’s flow control map, the site falls within the City’s Peak Rate Flow Control Standard (Matching Existing Conditions). The site falls within the Black River Drainage Basin and Rolling Hills Creek sub basin. Refer to Figure 1.1.2.A – Flow chart to determine the type of drainage review required in the 2017RSWM. No drainage review shall be required if there is no construction proposed exterior to the existing building. 2. The existing site topography is flat. There is a private storm of 48” stormwater main system surrounding the existing building within the parking lot (Record Dwg: R-183505). 3. Erosion control measures to meet the City requirements will be required during construction as needed. 4. The project site is within the FEMA AE Zone (100-year Special Flood Hazard Areas). 5. The 2021 Surface water system development fee is $0.80 per square foot of new impervious surface, but no less than $2,000.00. Fees that are current will be charged at the time of permit issuance. There is no storm water impact fee for replaced impervious surface area.” TRANSPORTATION 1. An accessible route of travel meeting American’s With Disabilities Act’s requirements (ADA) from the public right of way to the working facilities is required and will be reviewed in conjunction with the building permit submittal. The existing onsite ADA parking and landings will also be reviewed. Additional parking spaces, restriping and ramps may be required. 2. As this project is proposing an interior remodel and no new construction or additions valued at over $150,000, no street frontage improvements or right of way dedication are required, however, if during Land-Use and/or other agency reviews it is determined that outside site and parking/lot improvements are required, the project may become subject to further transportation review. 3. Since the project is proposing a change in use that may result in additional traffic, a traffic study meeting City of Renton traffic study guidelines is required at the land-use submittal. If the result of the study is more than 20 new trips in the AM or PM peak hours, a traffic impact analysis will be required. 4. The development is subject to transportation impact fees. Fees will be assessed at the time of a complete building permit application. The 2021 transportation impact fee for net new pm peak hour person vehicle trips is $7,145.85 per trip. UW Medicine Testing Lab PRE21-000393 Page 3 of 3 November 24, 2021 GENERAL COMMENTS 1. Fees quoted in this document reflect the fees applicable in the year 2021 only and will be assessed based on the fee that is current at the time of the permit application or issuance, as applicable to the permit type. Please visit www.rentonwa.gov for the current fee schedule. CityofRenton\Department Folders\Community and Economic Development (CED)\Current Planning\Pre- Applications\2021\PRE21-000393\Working Files DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: November 24, 2021 TO: Pre-Application File No. 21-000393 FROM: Brittany Gillia, Assistant Planner SUBJECT: UW Medical Testing Lab 1601 Lind Ave SW General: We have completed a preliminary review of the pre-application for the above- referenced development proposal. The following comments on development and permitting issues are based on the pre-application submittals made to the City of Renton by the applicant and the codes in effect on the date of review. The applicant is cautioned that information contained in this summary may be subject to modification and/or concurrence by official decision-makers (e.g., Hearing Examiner, Community & Economic Development Administrator, Public Works Administrator, Planning Director, and City Council). Review comments may also need to be revised based on site planning and other design changes required by City staff or made by the applicant. The applicant is encouraged to review all applicable sections of the Renton Municipal Code. The Development Regulations are available online at www.rentonwa.gov. Project Proposal: The subject property is located at 1601 Lind Ave SW (APN 3340404006) in the Valley Community Planning Area. The parcel size is 230,430 square feet (5.29 acres) and is zoned Commercial Office (CO) and located in Urban Design District ‘D’ and the Employment Area Comprehensive Plan land use designation. The applicant proposes to convert the first floor of the existing vacant five-story office building with surface parking to a Laboratories: research, development and testing use to relocate their Medicine Testing Lab Facilities (primarily testing for COVID-19). The testing lab will contain equipment to perform several tests on samples that are collected in other locations and couriered to the facility using small courier vehicles including cars and small panel trucks. Patients requiring testing are not expected to visit the site. The testing lab will take up approximately 15,240 square feet of the 199,168 gross square footage of existing vacant office space. Expected hours of operation will be 24 hours a day, 7 days a week and there will be approximately 120-150 staff employed (40-50 per shift). Contingencies in the project will include: the addition of additional HVAC units to be located near the loading bay area, using the parking lot area for mobilizing containers and mobile buildings to continue COVID-19 testing, and infrastructure to support such work (i.e., generators, possible water and portable washrooms). Access to the site is available from SW 16th St, Lind Ave SW, and a vacant neighboring parcel under the same ownership as the subject parcel. The site is mapped with High Seismic Hazard areas and Special Flood Hazard areas (100 year flood). Current Use: The project site is currently developed with a 5-story office building and associated surface parking. UW Medicine Testing Lab , PRE21-000393 Page 2 of 7 November 24, 2021 CityofRenton\Department Folders\Community and Economic Development (CED)\Current Planning\Pre- Applications\2021\PRE21-000393 Comprehensive Plan/Zoning Requirements: The property is located within the Employment Area (EA) land use designation and the Commercial Office (CO) zoning classification. Employment Area designations are areas primarily used for industrial development or a mix of commercial and industrial uses such as office, industrial, warehousing, and manufacturing with access to transportation networks and transit. ‘Laboratories: research, development and testing’ in the CO zone requires an approved Administrative Conditional Use Permit. Development Standards: The project would be subject to RMC 4-2-120B, “Development Standards for Commercial Zoning Designations” effective at the time of complete application (noted as “CO standards” herein). Minimum Lot Size, Width and Depth – The minimum lot size in the CO zone is 25,000 square feet for lots created after July 11, 1993. There are no minimum requirements for lot width or depth within the CO zone. No changes are proposed to the existing commercial lot. Building Coverage – The CO zone allows a maximum building coverage of 65 percent, or 75 percent if parking is provided within a building or within a parking garage. The parking is proposed to remain surface parking only. The applicant is not proposing any building additions to the existing structure. Mobile buildings would be required to comply with building coverage standards. Compliance with the building coverage requirements would be verified at the time of formal land use application review. Building Setbacks – Setbacks are the distance between the building and the property line or any private access easement or tract. Setback requirements in the CO zone are as follows: 0-30 feet minimum front yard (depending on the building height), and 0-30 feet minimum secondary front yard (depending on building height). There is no maximum front yard setback requirement for non-residential buildings; and no rear or side yard setbacks unless the property abuts a residential zoned property, where the setback along residentially zoned properties is 15 feet. The applicant is not proposing any building additions to the existing structure. Gross Floor Area – There is no minimum requirement for gross floor area. Building Height – Maximum building height in the CO zone is 250 feet. In no case shall building height exceed the maximum allowed by the Airport Compatible Land Use Restrictions, for uses located within the Federal Aviation Administration Airport Zones designated under RMC 4-3- 020. The applicant is not proposing to increase the maximum height of the existing structure. Screening – Screening must be provided for all surface-mounted and roof top utility and mechanical equipment. If applicable, the application would need to include elevations and details for the proposed methods of screening. According to submitted materials, the mechanical or utility equipment identified are proposed to be screened. The land use application shall provide screening details. See RMC 4-4-095 for specific requirements. Refuse and Recycling Areas – Onsite refuse and recyclables deposit areas and collection points for collection of refuse and recyclables are required for all new development in commercial and other nonresidential uses. Refuse and recycling areas need to meet the requirements of RMC 4- 4-090, “Refuse and Recyclables Standards.” For nonresidential development, a minimum of three (3) square feet per every one thousand (1,000) square feet of building gross floor area shall be provided for recyclables deposit areas and a minimum of six (6) square feet per one thousand (1,000) square feet of building gross floor area shall be provided for refuse deposit areas. A total minimum area of 137 square feet shall be provided for recycling and refuse deposit areas (46 SF for recyclables deposit areas + 91 SF for refuse deposit areas = 137 SF total) UW Medicine Testing Lab , PRE21-000393 Page 3 of 7 November 24, 2021 CityofRenton\Department Folders\Community and Economic Development (CED)\Current Planning\Pre- Applications\2021\PRE21-000393 square feet shall be provided for refuse and recyclables deposit areas. The submitted materials did not identify a refuse and recycling enclosure area. Compliance with the refuse and recycling standards (general and Urban Design) would be reviewed with the land use application. Landscaping: Compliance with the landscape standards would be required if the addition to the existing building increases the gross square footage of the building by greater than one third or a remodel requires improvements equal to or greater than 50% of the assessed property valuation. Except for critical areas, all portions of the development area not covered by structures, required parking, access, circulation or service areas, must be landscaped with native, drought-resistant vegetative cover. Street Frontage Landscaping - The minimum onsite landscape width required along street frontages is 10 feet, with the exception of areas for required walkways and driveways, and shall contain trees, shrubs, and landscaping. The applicant is not proposing any new landscaping along the street frontage. Internal Lot Landscaping - Surface parking lots with 100 or more stalls shall provide 35 square feet of internal lot landscaping for each parking stall. There shall also be no more than 50 feet between parking stalls and an interior parking lot landscape area and the interior parking lot landscaping dimensions must be at least eight feet (8’) by twelve feet (12’) not including the curb (CI-120). Perimeter landscaping may not substitute for interior landscaping. The applicant is proposing to remove a portion of landscaping to create 10 new parking stalls (4 regular stalls, 6 accessible stalls). Compliance with the landscaping standards would be reviewed at the time of formal land use application. Perimeter Parking Lot Landscaping - Surface parking lots shall contain a perimeter landscaping screen at least 10 feet in width measured from the right-of-way (ROW). Within this perimeter screen trees shall be planted at a minimum of 2-inch caliper at an average rate of 30 lineal feet of street frontage, shrubs at the minimum rate of one per 20 square feet, and groundcover in quantities that will provide at least 90 percent (90%) coverage within 3 years. Please refer to landscape regulations (RMC 4-4-070) for additional general and specific landscape requirements. Tree Preservation: If significant trees (greater than 6-inch caliper or 8-caliper inches for alders and cottonwoods) are proposed to be removed, a tree inventory, tree retention plan, arborist report, and tree retention worksheet shall be provided with the formal land use application as defined in RMC 4-8-120. The tree retention plan must show preservation of at least 10% of significant trees, and indicate how proposed building footprints would be sited to accommodate preservation of significant trees that would be retained (RMC 4-4-130H.1.a). When the required number of protected trees cannot be retained, replacement trees, with at least a two-inch (2") caliper or an evergreen at least six feet (6') tall, shall be planted at a rate of twelve (12) caliper inches of new trees to replace each protected tree removed. The Administrator may authorize the planting of replacement trees on the site if it can be demonstrated to the Administrator's satisfaction that an insufficient number of trees can be retained. Significant trees shall be retained in the following priority order: Priority One: Landmark trees; significant trees that form a continuous canopy; significant trees on slopes greater than 20%; significant trees adjacent to critical areas and their associated buffers; and significant trees over 60’ in height or greater than 18” caliper. UW Medicine Testing Lab , PRE21-000393 Page 4 of 7 November 24, 2021 CityofRenton\Department Folders\Community and Economic Development (CED)\Current Planning\Pre- Applications\2021\PRE21-000393 Priority Two: Healthy tree groupings whose associated undergrowth can be preserved; other significant native evergreen or deciduous trees; and other significant non-native trees. Priority Three: Alders and cottonwoods shall be retained when all other trees have been evaluated for retention and are not able to be retained, unless the alders and/ or cottonwoods are used as part of an approved enhancement project within a critical area or its buffer. The Administrator may require an independent review of any land use application that involves tree removal and land clearing at the City's discretion. If applicable, a formal tree retention worksheet would be required with the land use application. An inventory, retention plan, and arborist report would be required with the application if significant trees are to be removed. Fences/Retaining Walls: If the applicant intends to install any fences as part of this project, the location must be designated on the landscape plan. A wall taller than four feet (4') requires a building permit. Fences up to six feet (6’) in height are permitted in the rear yard or side yard; fences up to four feet (4’) are allowed in the front yard. A fence taller than six feet (6') requires a building permit. A fence shall not be constructed on top of a retaining wall unless the total combined height of the retaining wall and the fence does not exceed the allowed height of a standalone fence. New or existing fencing would need to comply with the fence requirements of the code (RMC 4-4-040). Retaining walls shall be composed of brick, rock, textured or patterned concrete, or other masonry product that complement the proposed building and site development. There shall be a minimum three-foot (3') landscaped setback at the base of retaining walls abutting public rights-of-way. Please refer to retaining wall standards (RMC 4-4-040) for additional information about fences and retaining walls. No fences or retaining walls were shown on the submitted materials. Parking: Laboratories within the CO zone requires a minimum of one (1) space up to a maximum of 1.5 spaces per 1,000 square feet of net floor area). According to the provided site plan, the applicant is proposing to create 10 new parking stalls for a total of approximately 339 surface parking stalls. An increase to the existing number of stalls would require an approved parking Modification. Refer to RMC 4-4-080F for standard stall and aisle dimensions. Standard surface parking spaces are 9 feet by 20 feet. Compact spaces are 8.5 feet by 16 feet and limited to 30 percent (30%) of total spaces. The minimum aisle width for 90 degree spaces is 24 feet. A twenty five percent (25%) reduction or increase from the minimum or maximum number of parking spaces may be granted for nonresidential uses through site plan review if the applicant can justify the modification to the satisfaction of the Administrator. Justification might include, but is not limited to, quantitative information such as sales receipts, documentation of customer frequency, and parking standards of nearby cities. An increase greater than 25 percent would also require a formal modification pursuant to RMC 4-9-250D. Refer to RMC 4-4-080F for standard stall and aisle dimensions. Standard surface parking spaces are 9 feet by 20 feet. Compact spaces are 8.5 feet by 16 feet and limited to 30 percent (30%) of total spaces. The minimum aisle width for 90 degree spaces is 24 feet. The applicant will be required to provide a detailed parking plan with the Site Plan Review and Conditional Use Permit application. The proposal would be required to provide bicycle parking based on 10 percent (10%) of the required number of off-street vehicle parking spaces for the laboratory. Each bicycle parking UW Medicine Testing Lab , PRE21-000393 Page 5 of 7 November 24, 2021 CityofRenton\Department Folders\Community and Economic Development (CED)\Current Planning\Pre- Applications\2021\PRE21-000393 space shall be at least two feet (2') by six feet (6'), with no less than an overhead clearance of seven feet (7'). Bicycle parking shall be conveniently located with respect to the street right-of- way and must be within fifty feet (50') of at least one main building entrance, as measured along the most direct pedestrian access route. Please review RMC 4-4-080F.11.b-c for further general and specific bicycle parking standards. Access: Driveway widths and quantity are limited by the driveway standards, in RMC 4-4-080I. There shall be no more than one driveway for each one hundred sixty five feet (165') of street frontage serving any one property or among properties under unified ownership or control; for each one hundred sixty five feet (165') of additional street frontage another driveway may be permitted. No changes are proposed to the existing driveway cuts off of SW 16th St and Lind Ave SW Urban Design Regulations: If applicable, compliance with Urban Design Regulations, District ‘D’, would be subject to RMC 4-3-100. Exterior modifications such as facade changes, windows, awnings, signage, etc., shall comply with the design requirements for the new portion of the structure, sign, or site improvement. See RMC 4-3-100 for a menu of options and requirements. Critical Areas: According to City of Renton (COR) Maps the subject site is mapped with High Seismic Hazard Areas, and Special Flood Hazard Area (100 year flood) FEMA Zone –AE. Development proposals and other alterations shall not reduce the effective base flood storage volume of the floodplain. If grading or other activity will reduce the effective storage volume, compensatory storage shall be created on the site or off the site if legal arrangements can be made to assure that the effective compensatory storage volume will be preserved over time. Future improvements, such as the mobile buildings and containers, would be required to comply with Flood Hazard Area standards related to flood proofing, compensatory storage, and construction techniques capable of resisting hydrostatic and hydrodynamic loads. All new construction and substantial improvements shall be anchored to prevent flotation, collapse, or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads including the effects of buoyancy. The applicant must provide Flood Hazard information, Biological Assessment, Geotechnical Analysis with the land use application. It is the applicant’s responsibility to ascertain if any other critical areas or environmental concerns are present on the site during site development or building construction. Environmental Review: Change of use in a building over 4,000 square feet would require Environmental Review in accordance with the State Environmental Policy Act WAC 197-11-800. In addition, multiple critical areas are present on the subject site. An environmental checklist must be submitted with the land use application. Permit Requirements: The proposal would require an Administrative Conditional Use Permit (CUP), Environmental (SEPA) Review, and Administrative Site Plan Review. The applications can be reviewed concurrently in an estimated time frame of 12 weeks once a complete application is accepted. The 2021 Administrative Conditional Use Permit application fee is $1,600 and the Administrative Site Plan Review is $2,700. The application fee for SEPA Review (Environmental Checklist) is $1,600. Any modification requests to code standards are $260 per modification. A 5% technology fee would also be assessed at the time of land use application. All fees are subject to change prior to submittal. UW Medicine Testing Lab , PRE21-000393 Page 6 of 7 November 24, 2021 CityofRenton\Department Folders\Community and Economic Development (CED)\Current Planning\Pre- Applications\2021\PRE21-000393 Detailed information regarding the land use application submittal can be found on the Conditional Use Permit submittal checklist. Other informational applications and handouts can be found on the City’s Digital Records Library. The City requires electronic plan submittal for all applications. Please refer to the City’s Electronic File Standards. In addition to the required land use permits, separate construction and building permits would be required. Conditional Use Permit: Conditional Use Permits allow for review of certain uses with special characteristics that may not generally be appropriate within a zoning district, but may be permitted subject to conditions and mitigation measures that protect public health, safety and welfare and ensure compatibility with other uses in the district. The following decisional criteria are considered when reviewing Conditional Use Permit: 1. Consistency with Plans and Regulations: The proposed use shall be compatible with the general goals, objectives, policies and standards of the Comprehensive Plan, the zoning regulations and any other plans, programs, maps or ordinances of the City of Renton. 2. Appropriate Location: The proposed location shall not result in the detrimental overconcentration of a particular use within the City or within the immediate area of the proposed use. The proposed location shall be suited for the proposed use. 3. Effect on Adjacent Properties: The proposed use at the proposed location shall not result in substantial or undue adverse effects on adjacent property. 4. Compatibility: The proposed use shall be compatible with the scale and character of the neighborhood. 5. Parking: Adequate parking is, or will be made, available. 6. Traffic: The use shall ensure safe movement for vehicles and pedestrians and shall mitigate potential effects on the surrounding area. 7. Noise, Light and Glare: Potential noise, light and glare impacts from the proposed use shall be evaluated and mitigated. 8. Landscaping: Landscaping shall be provided in all areas not occupied by buildings, paving, or critical areas. Additional landscaping may be required to buffer adjacent properties from potentially adverse effects of the proposed use. Site Plan Review: The proposed alteration of the existing parking lot and locating outbuildings on the subject property would require site plan review. The purpose of the site plan review process is to analyze the detailed arrangement of project elements to mitigate negative impacts where necessary to ensure project compatibility with the physical characteristics of a site and with the surrounding area. Site plan review ensures quality development consistent with City goals and policies. Site plan review analyzes elements including, but not limited to, site layout, building orientation and design, pedestrian and vehicular environment, landscaping, natural features of the site, screening and buffering, parking and loading facilities, and illumination to ensure compatibility with potential future development. Public Information Sign: Public Information Signs are required for all Type II and Type III Land Use Permits as classified by RMC 4-8-080. Public Information Signs are intended to inform the public of potential land development, specific permits/actions being considered by the City, and to facilitate timely and effective public participation in the review process. The applicant must UW Medicine Testing Lab , PRE21-000393 Page 7 of 7 November 24, 2021 CityofRenton\Department Folders\Community and Economic Development (CED)\Current Planning\Pre- Applications\2021\PRE21-000393 follow the specifications provided in the public information sign handout. The applicant is solely responsible for the construction, installation, maintenance, removal, and any costs associated with the sign. Impact Fees: In addition to the applicable building and construction fees, impact fees are required for the construction of new building areas or change of use. If any new buildings, building expansions, or a change in use is proposed then fire and transportation impact fees would be assessed. 2021 fees are below. Please note that fees change periodically and those fees in effect at the time of building permit issuance are applicable: • Transportation Impact Fee assessed at $7,145.85 per trip for net new pm peak hour person vehicle trips A handout listing Renton’s development-related fees is available on the City of Renton website for your review or see the most current fee schedule resolution (RES NO. 4433). Next Steps: When the formal application materials are complete, the applicant is required to have the application materials pre-screened prior to submitting the complete application package. Please contact Brittany Gillia, Assistant Planner at bgillia@rentonwa.gov for pre- screening. Expiration: The applicant has two (2) years to comply with all conditions of approval and to apply for any necessary permits before the approval becomes null and void for an approved Conditional Use Permit. A single two-year Conditional Use Permit extension may be granted for good cause by the Administrator. The final approval of a Site Plan shall expire within two (2) years of the date of approval. A single two (2) year extension may be granted for good cause by the Administrator. It is the responsibility of the applicant to monitor either expiration date(s).