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Home My WebLink AboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, January 24, 2022 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely through Zoom. Audience comments will be accommodated through Zoom. Speakers must click the link to the registration form (linked below), fill it out, and submit it by 5 p.m. on the day of the Council meeting. The public may also submit comments in writing to cityclerk@rentonwa.gov by 5 p.m. on the day of the meeting. Registration is not required for those who wish to speak during public hearings. Registration for Audience Comment Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting. • Request to Speak Registration Form • You may also copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE • You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message. • Instructions for Virtual Attendance For those wishing to attend by Zoom, please (1) click this link: https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253- 215-8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Those providing audience comments will be limited to 5 minutes each speaker unless an exception is granted by the Council. Attendees will be muted and not audible to the Council except during times they are designated to speak. Advance instructions for how to address the Council will be provided to those who sign up in advance to speak and again during the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. ADMINISTRATIVE REPORT a) Administrative Report 4. AUDIENCE COMMENTS NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 5. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of January 10, 2022. Council Concur b) AB - 3043 Executive Department recommends approval of a Small Works Contract Agreement Using State Master Contract #03418, with Avidex Industries, LLC, in the amount of $297,217.71, for the provision and installation of Audio/Visual hardware, accessories, and required peripherals and services needed to upgrade the audio, visual, and broadcasting equipment in Council Chambers and City Hall. Council Concur c) AB - 3051 Parks & Recreation Department recommends approval of Amendment 3 to the 2020 Washington State Department of Health Supplemental Nutrition Assistance Program (SNAP) Incentive agreement, in order to accept an additional $27,500 in grant funding for the 2022 Renton Farmers Market season. Refer to Finance Committee d) AB - 3054 Public Works Facilities Division recommends approval of an agreement with Mackenzie Engineering, Inc., in the amount of $187,572, for tenant improvements for the 7th Floor of City Hall. Refer to Finance Committee e) AB - 3052 Public Works Transportation Systems Division submits the Renton Elementary and Middle School Crossings Project (CAG-20-150), with PGH Excavating, Inc., and requests acceptance of the project and authorization to release the contract bond after 60 days once all State releases have been received. Council Concur f) AB - 3053 Public Works Utility Systems Division recommends approval of an agreement with BHC Consultants, in the amount of $702,491, for design and related services for the development of plans and other documents for the Windsor Hills Utility Improvement project. Refer to Utilities Committee 6. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Committee of the Whole: Operating Agreements for the Family First Community Center b) Finance Committee: Vouchers, Housing Action Plan Implementation Grant with Washington State Department of Commerce*; Renton Trail Connector Grant with Washington State Department of Commerce; Main Street Renton dba Renton Downtown Partnership Contract; Therapeutic Court Grant Acceptance and Approval; Family First Community Center; CAG-21-180, Contract Award; Highlands to Landing Pedestrian Lighting Phase II Project; CAG-21-004, Contract Award 7. LEGISLATION a) Resolution No. 4460: ILA with WA Commerce for Housing Action Plan Implementation Grant (See Item 6.a) b) Resolution No. 4461: Adopting the Development Agreement for Permanent Supportive Housing Site on Oakesdale Ave SW (Approved via 1/10/2022 Committee of the Whole report) Resolution: Ordinance for second and final reading: a) Ordinance No. 6054: 2022 Solid Waste Revenue and Fund Requirements (First Reading on 1/10/2022) 8. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 9. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:30 p.m. - MEETING REMOTELY *EXECUTIVE SESSION following COW : To discuss potential litigation pursuant to RCW 42.30.110.(1)(i) for approximately 20 minutes. Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Mayor’s Office Memorandum DATE: January 24, 2022 TO: Ryan McIrvin, Council President Members of Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • On January 5, 8, 14 and 15, the Solid Waste Utility division, working with Republic Services, provided garbage drop-off events for customers who did not have solid waste picked up due to the last week of December’s snowstorm and the Republic Services strike on January 12 through 15. These drop-off events collected over 50 tons of garbage and served over 1,900 customers. The snowstorm and the drivers' strike prevented regular solid waste collection by Republic Services, but those collections were recovered by Friday, January 21. For any customer whose collections have been missed and have not yet been collected by Republic Services, please contact Republic Services at 206-777-6440. • Renton History Museum has received a grant of $13,000 from the Eda and Teresa Pozzobon Fund (Renton Regional Community Foundation), which supports immigrant women and children in the Greater Renton area. The Pozzobons were twin sisters of Italian descent and lifetime Renton residents whose parents were both Italian immigrants. This grant supports Renton History Museum’s research and programming around the rich history of immigration and refugees in Renton history. This includes a recent exhibit of refugee portraits, When You Can’t Go Home, and research into American-born women expatriated in the 1920s through the 1940s after marrying immigrant men. The museum is a joint project of the Renton Historical Society, an educational 501(c)3, and the City of Renton. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Preventative street maintenance, traffic impact projects, and road closures will be at the following locations: AGENDA ITEM #3. a) Ryan McIrvin, Council President Members of Renton City Council Page 2 of 2 January 24, 2022  Monday, January 24 through Friday, January 28, 8:30 am to 3:00 pm. Single intermittent lane closures on SW 16th Street between Lind Avenue SW and East Valley Hwy due to utility construction. Questions may be directed to Tom Main, 206-999-1833.  Monday, January 24 through Friday, January 28, 8:30 am to 3:00 pm. Single intermittent lane closures at the intersection of Oakesdale Avenue SW and SW 27th Street due to utility construction. Questions may be directed to Tom Main, 206-999-1833.  Monday, January 24 through Friday, January 28, 8:30 am to 3:00 pm. Single intermittent lane closures at the intersection of Oakesdale Avenue SW and Monster Road SW due to utility construction. Questions may be directed to Tom Main, 206-999-1833.  Monday, January 24 through Friday, January 28, 8:30 am to 3:00 pm. Single intermittent lane closures at the intersection of N 8th Street and Garden Avenue N due to utility construction. Questions may be directed to Tom Main, 206-999- 1833.  Monday, January 24 through Friday, January 28, 8:30 am to 3:00 pm. Single intermittent lane closures on SW 180th Street/SW 43rd Street between Lind Avenue SW and Oakesdale Avenue SW due to utility construction. Questions may be directed to Tom Main, 206-999-1833.  Monday, January 24 through Friday, January 28, 8:30 am to 3:00 pm. Single intermittent lane closures at the intersection of Lind Avenue SW and SW 29th Street due to utility construction. Questions may be directed to Tom Main, 206- 999-1833  Williams Avenue South and Wells Avenue South Conversion Project. Impacts to traffic will continue throughout this area on South 2nd Street, South 3rd Street, Wells Avenue South, Williams Avenue South, Burnett Avenue South, and Houser Way South. Wells Avenue South and Williams Avenue South conversion to two-way traffic is scheduled for mid-February, weather permitting. Please visit the project webpage at https://rentonwa.gov/ww for more information.  On-going Street Closure through October 4, 2023 (City of Renton Resolution No. 4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and Harrington Place NE in support the Solera Development Project (LUA20- 000305). Questions may be directed to Brad Stocco, 425-282-2373. AGENDA ITEM #3. a) January 10, 2022 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, January 10, 2022 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM. ROLL CALL Councilmembers Present: Ryan McIrvin, Council President James Alberson, Jr., Council Position No. 1 Carmen Rivera, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 Ed Prince, Council Position No. 5 Ruth Pérez, Council Position No. 6 Kim-Khánh Vǎn, Council Position No. 7 (All councilmembers attended remotely) Councilmembers Absent: ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer Patrice Kent, Senior Assistant City Attorney Jason Seth, City Clerk Judith Subia, Council Liaison April Alexander, Executive Assistant Kristi Rowland, Deputy Chief Administrative Officer Preeti Shridhar, Equity, Housing, and Human Services Administrator Chip Vincent, Community & Economic Development Administrator Martin Pastucha, Public Works Administrator Kari Roller, Finance Department Administrator Ellen Bradley-Mak, Human Resources and Risk Management Administrator Kelly Beymer, Parks & Recreation Department Administrator Kim Gilman, HR Labor Manager Ron Straka, Public Works Utility Systems Director AGENDA ITEM #5. a) January 10, 2022 REGULAR COUNCIL MEETING MINUTES Vanessa Dolbee, Planning Director Maryjane Van Cleave, Communications & Engagement Director Vangie Garcia, Public Works Transportation Planning Manager Clark Close, Senior Planner Chief Jon Schuldt, Police Department Administrator Deputy Chief Jeff Hardin, Police Department Commander Chad Karlewicz, Police Department (All City staff attended remotely except City Clerk Seth) PUBLIC HEARING a) Health Through Housing: This being the date set, and proper notices having been posted and published in accordance with local and State laws, Mayor Pavone opened the public hearing to consider the Health Through Housing-Renton Project (LUA21-000389). Senior Planner Clark Close introduced himself to Council and noted his contact information for the public. Mr. Close reviewed the background of this land use application, noting that King County Department of Community and Human Services (DCHS) applied to convert the former Extended Stay America hotel, located at 1150 Oakesdale Ave SW, into permanent supportive housing. He added that the site is a three-story, approximately 68,000 square foot facility with rooms ranging in size from 318 to 470 square feet. Mr. Clark also noted that there will be minor site plan and building improvements such as fencing, refuse and recycling area, and equipping each room with a small kitchen. Continuing, Mr. Close reported that King County purchased the site in 2021, and that King County intends to include 24-hour staffing, a code-of-conduct for all residents, active individualized case management for tenants, and requires tenants to adhere to a “Good Neighbor Policy.” He noted that public comment had been received regarding safety concerns, and stated that the City reserves the authority to impose new or different development regulations to the extent required by a serious threat to health and safety. Concluding, Mr. Clark noted that a development agreement between the City and King County will be adopted that describes how the property is to be used, maintained, and regulated. He stated that the staff recommendation is to approve the Health Through Housing-Renton Development Agreement and related land use application, and noted that a resolution to this effect will be presented to Council for adoption at its January 24, 2022 meeting. Mayor Pavone invited public comment: • Diane Dobson, Renton, expressed appreciation to staff for working on this topic, but cautioned that the “Good Neighbor Policy” needs to be enforced. She explained that there were issues regarding security and safety at the previous deintensification shelter. There being no further public comments or deliberations, it was AGENDA ITEM #5. a) January 10, 2022 REGULAR COUNCIL MEETING MINUTES MOVED BY O'HALLORAN, SECONDED BY ALBERSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. ADMINISTRATIVE REPORT CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2022 and beyond. Items noted were: • City Hall is open for in-person services at our Finance and Police Counters, Monday through Wednesday, 9 a.m. to 3 p.m. Our Municipal Court counter is open Thursday and Friday, 8:30 a.m. to 4:30 p.m., while hearings are conducted via zoom. Our staff continues to provide (and improve) virtual and online customer services such as our Virtual Permit Counter and our Recreation Programming reservation process. Space is limited in each facility and masks are required when inside a city facility as we follow guidance that protects both you and our employees. For more information, please visit our website. • In response to the recent inclement weather, a cold weather shelter was activated in the Renton Highlands. The shelter opened December 26, 2021 and operated on a 24/7 schedule through January 2, 2022. The shelter served between 6 and 29 people while opened. • Starting January 10, 2022, King County Metro Via to Transit has expanded their service hours and designated hubs (pick up/drop off locations) in the Renton Highlands. The new service hours are Monday through Saturday, 5:00 AM to 1:00 AM and Sunday, 6:00 AM to 12:00 AM. The updated designated hubs are Renton Transit Center, Kaiser Permanente-Renton, Bartells/QFC, Renton Highlands Library, Renton Technical College, The Landing, Hazen High School and Safeway/Starbucks/Post Office. Service can be requested through the Via smartphone app or by calling 206- 258-7739. Riders can pay with an ORCA card, a Transit GO Ticket, or a credit or debit card. The goal of Via to Transit is to make getting to and from transit and around the community easier and more accessible. Via to Transit is available for trips in defined service areas only. One end of each trip must be a designated hub for the service area. • In addition, King County Metro Via to Transit Point-to-Point is a pilot, on demand service that ACCESS-eligible customers can choose to make trips anywhere within Southeast Seattle and Tukwila during service hours. Service hours are Monday through Saturday, 5:00 AM to 1:00 AM, Sunday, 6:00 AM to 12:00 AM. Rides must start and end within the service area. Need help or have questions? Call 206-553- 3000 or WA Relay 711. • Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS • Diane Dobson, Renton, speaking as Chief Executive Officer of the Renton Chamber of Commerce, stated that she had not heard from Council since the last meeting where she asked Council to reach out to her regarding the proposal for the Renton Pavilion Center. She asked that Council reach out to her and other business owners in downtown Renton. AGENDA ITEM #5. a) January 10, 2022 REGULAR COUNCIL MEETING MINUTES CONSENT AGENDA Items listed on the Consent Agenda were adopted with one motion, following the listing. a) Approval of Council Meeting minutes of January 3, 2022. Council Concur. b) AB - 3042 City Clerk reported bid opening on October 28, 2021 for CAG-21-004, Highlands to Landing Pedestrian Lighting Phase II project and submitted the staff recommendation to award the contract to the lowest responsive and responsible bidder, Colvico, Inc., in the amount of $330,490.83. Refer to Finance Committee. c) AB - 3050 City Clerk reported bid opening on December 8, 2021 for the Family First Community Center construction project, and submitted the staff recommendation to award the contract to the lowest responsive and responsible bidder, Comer GC, Inc., in the amount of $12,474,330.00. Refer to Finance Committee. d) AB - 3047 Community & Economic Development Department recommended execution of a contract agreement, with Main Street Renton dba Renton Downtown Partnership, in the amount of $260,000, to support efforts and to apply and obtain the designation of a Washington State Main Street community. Refer to Finance Committee. e) AB - 3048 Community & Economic Development Department recommended execution of an agreement with the Washington State Department of Commerce, to accept $490,000 in grant funds, for services related to the Renton Trail Connector project, which extends a path in the heart of Downtown Renton separated from the roadway that connects with regional networks including the Lake to Sound and Cedar River trails to foster a more walkable and bikeable environment. Refer to Finance Committee. f) AB - 3049 Community & Economic Development Department recommended approval of Amendment No. 7 to the Real Estate Disposition and Development Agreement with Cosmos International Corp. to extend the feasibility period to March 15, 2022. Council Concur. g) AB - 3030 Equity, Housing, and Human Services Department recommended adoption of a resolution authorizing execution of an interagency agreement with the Washington State Department of Commerce, Growth Management Services, to accept $100,000 in grant funds to implement an existing Housing Action Plan. The grant funds will be used for the following projects: 1) A sub-regional tracking and monitoring program for affordable housing across south King County cities, 2) A residential land use study to promote diverse housing types and sizes, and 3) A nexus study to evaluate the use of linkage fees to generate revenue for affordable housing. Refer to Finance Committee. h) AB - 3045 Municipal Court recommended approval of a two-year Therapeutic Courts grant, issued by the Administrative Office of the Courts, in the amount of $202,633, to assist with the costs associated with establishing a Renton Municipal Court Coordinator/Case Manager position to oversee the Community Court program. Refer to Finance Committee. MOVED BY MCIRVIN, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA, AS PRESENTED. CARRIED. AGENDA ITEM #5. a) January 10, 2022 REGULAR COUNCIL MEETING MINUTES UNFINISHED BUSINESS a)Committee of the Whole Chair McIrvin presented a report concurring in the staff recommendation to approve the allocation of the Equity, Housing, and Human Services Department’s American Recovery Plan Act (ARPA) funds allocation plan as outlined below. DESCRIPTION BUDGET REACH (funds already expended for emergency needs at their current location) 115,000 REACH (annual costs for 2021 to provide homeless services to Renton) 60,000 Equity & Community Needs Assessment and Human Services Plan Implementation 775,000 Village of Hope/Redmond model case management and distribution of human services contract 99,000 Expansion of Human Services Agencies 192,140 Immediate funding to agencies serving those in dire need for COVID related expenses 55,000 Smaller Agencies Serving Renton Residents Not Funded by Human Services (Offer these funds through RRCF) 52,000 Equity & Inclusion Program Consultant Agreement 100,000 Increase EHHS Staffing 0.5 FTE Administrative Secretary I, Grade a09, Step C to 1.0 FTE Administrative Secretary I, Grade a09, Step C 51,860 TOTAL ESTIMATED ALLOCATION 1,500,000 MOVED BY MCIRVIN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b)Committee of the Whole Chair McIrvin presented a report concurring in the staff recommendation to prepare a resolution to authorize the Mayor to sign a development agreement with King County Department of Community and Human Services (DCHS) for the proposed permanent supportive housing development project with on-site services for the chronically homeless on Oakesdale (LUA21-000389). The City Council has final reviewing authority over development agreements (RCW 36.70B.170). As proposed, the development agreement is consistent with applicable development regulations of the Renton Municipal Code. The Committee further recommended that the resolution regarding this matter be presented for reading and adoption at its regular Council meeting on January 24, 2022. MOVED BY MCIRVIN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c)Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the following payments: 1.Accounts Payable – total payment of $21,295,629.20 for vouchers, 10383-10390, 10392-10400, 396680-396741, 396752-396833, 396835-397116, 397121-397123, 397126-397128, 397138-397424; payroll benefit withholding vouchers 6712, 6714, 6716-6717, 6719, 6722-6743, 396743-396751, 397129-397137 and 6 wire transfers. 2.Payroll – total payment of $3,145,962.14 for payroll vouchers that include 1,182 direct deposits and 13 checks. (11/16/21-11/30/21 and 12/1/21-12/15/21 pay periods). AGENDA ITEM #5. a) January 10, 2022 REGULAR COUNCIL MEETING MINUTES 3. Kidder Mathews vouchers 1046-1064 totaling $33,193.43. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to authorize the Mayor and City Clerk to execute a grant extension agreement, with School's Out Washington, in the amount of $87,002.50 subject to approval as to form by the City Attorney Department and allocate funds to the Recreation Division, and to utilize $57,012 of the grant award to the term-limited position #02486/002 to increase it from 0.75 FTE to 1.0 FTE, starting January 1st, 2022 through June 30th, 2022. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. e) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to authorize staff to compensate selected Lead Golf Course Maintenance Worker candidate at Step D of Salary Grade a16 effective January 3, 2022. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. f) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the construction contract with Northwest Playground Equipment Inc. in the amount of $291,856.46 for the Cascade Park Playground Equipment Replacement. The project has been budgeted for $329,255.00 in account 316.332022.020.594.76.63.000. The Committee further recommended that the Mayor and City Clerk be authorized to execute the contract. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. g) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation to approve the conversion of the existing 0.5 FTE Civil Engineer III position #02475/009 to a 1.0 FTE Civil Engineer III position in the Public Works Department. MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. h) Utilities Committee Chair Alberson presented a report concurring in the staff recommendation to approve the Solid Waste Utility revenue requirements as follows: • Increase fund revenue for the Solid Waste Utility by 5% for single-family residential and commercial roll-off effective April 1, 2022. • Increase fund revenue for the Solid Waste Utility by 4% for the Solid Waste Utility commercial/multifamily effective April 1, 2022. • Achieve annual commercial revenue support for single-family residential of $500,000 by 2026. • Achieve and maintain a fund balance reserve of $2 million by 2026. In addition, the Utilities Committee directed staff to prepare the ordinance allowing the City to charge the 2022 Solid Waste rates beginning April 1, 2022. MOVED BY ALBERSON, SECONDED BY RIVERA, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #5. a) January 10, 2022 REGULAR COUNCIL MEETING MINUTES LEGISLATION Ordinance for first reading: a) Ordinance No. 6054: An ordinance was read amending Section 8-1-10 of the Renton Municipal Code, establishing the Solid Waste Collection Services rates starting April 1, 2022 for all customer classes, providing for severability, and establishing an effective date. MOVED BY ALBERSON, SECONDED BY RIVERA, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. ADJOURNMENT MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADJOURN. CARRIED. TIME: 7:45 P.M. Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 10 Jan 2022 AGENDA ITEM #5. a) Council Committee Meeting Calendar January 10, 2022 January 17, 2022 Monday Martin Luther King Jr. Day Holiday – No Meetings January 18, 2022 * Tuesday 3:15 PM Utilities Committee, Chair Alberson – VIDEOCONFERENCE * 1. Emerging Issues in Utilities 4:30 PM Transportation Committee, Chair Văn – VIDEOCONFERENCE * 1. Emerging Issues in Transportation January 24, 2022 Monday 3:45 PM * Finance Committee, Chair O’Halloran – VIDEOCONFERENCE 1. Housing Action Plan Implementation Grant with Washington State Department of Commerce 2. Renton Trail Connector Grant with Washington State Department of Commerce 3. Main Street Renton dba Renton Downtown Partnership Contract 4. Therapeutic Court Grant Acceptance and Approval 5. Family First Community Center; CAG-21-180, Contract Award 6. Highlands to Landing Pedestrian Lighting Phase II Project; CAG-21-004, Contract Award 7. Vouchers 8. Emerging Issues in Finance • New Hire Step Approval Procedures * 5:00 PM Planning & Development Committee, Chair Prince – VIDEOCONFERENCE 1. Docket 16 Update 2. 2022 Work Program 3. Emerging Issues in CED 5:45 PM * Committee of the Whole, Chair McIrvin – VIDEOCONFERENCE 1. CED 2021 Year End Review * 2. Solid Waste Update * Executive Session immediately following Committee of the Whole * To discuss potential litigation pursuant to RCW 42.30.110.(1)(i) for approximately 20 minutes. 7:00 PM Council Meeting – VIDEOCONFERENCE * updated 01/13/22 AGENDA ITEM #5. a) AB - 3043 City Council Regular Meeting - 24 Jan 2022 SUBJECT/TITLE: Council Chambers Technology Upgrades Contract - Avidex Industries, LLC RECOMMENDED ACTION: Council Concur DEPARTMENT: Executive Department STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: Contract Amount: $297,217.71 Fund 127 (Account #127.000000.003.571.10.35.000) has a fund balance of $699,253.62, with $40,000 currently budgeted for 2022. Therefore, a budget adjustment in the amount of $286,939 .42 [$257,217.71 for the budget gap, plus $29,721.71 (10%) in contingency funds] will be requested in first quarter 2022. SUMMARY OF ACTION: The Executive Services Department solicited quotes from audio/visual vendors to overhaul the technological equipment in Council Chambers, the video broadcasting booth, and the 7th Floor Conferencing Center in order to provide state mandated in-person/virtual (aka hybrid) Council meetings. The technological equipment such as flat panel displays, document cameras, projectors, microphones, broadcasting equipment, dais monitors and other peripheral equipment have not been updated in over 15 years. Some of the h ighlights from the contract include: Council Chambers: • Install new Audio, Visual, and Broadcasting Systems • Install touchscreen device and accessories to manage presentations on flat panel monitors • Supports Unified Communications to allow for Hybrid Council meetings • Replaces the projector/screen with new flat panel monitor • Replace the two large flat panel monitors that face the audience • Install new flat panel monitor above the lectern that faces Council • Replace dais monitors with HD 22" flat panel monitors • Allows Bring Your Own Device (BYOD) technology • Install new document camera at lectern • Install new flat panel monitor that uses digital signage to display Council information • Audio upgraded to IP network-based to support in-Chambers a/v needs and broadcasting needs • Wireless microphones with speakers and voting technology at each dais seat • Wireless handheld and Lavalier microphone systems for presenters • Assistive Listening (ADA required) upgrades to allow participants to use tablets and cell phones with in - ear speakers • New speakers in-Chambers that will manage sound better in the room AGENDA ITEM #5. b) Videobooth: • Install new TriCaster broadcasting platform, a network-based system that includes a 14-button camera controller, and has integrated CG, Graphics, etc. • Replace cameras with network-based cameras that can be controlled in the booth, or through a web- application by the City Clerk • Replace monitors in booth with HD monitors • Upgrade the Castus server (used to broadcast Renton Channel 21) software to current standards • Mobile Production Cart that will allow a meeting to be broadcast from other rooms at City Hall 7th Floor Conferencing Room: • Install new flat panel monitor on east pillar so participants at table do not have to look over their shoulders to see monitors • Install touchscreen device and accessories to manage presentations on flat panel monitors The contract also includes standard warranties and training modules for staff. This project will take an estimated 10 weeks to complete. Therefore, staff recommends approving the contract with Avidex Industries, LLC for the technology upgrades in Council Chambers, the Broadcasting videobooth, and the 7th Floor Conferencing Center. EXHIBITS: A. Contract with Avidex Industries, LLC B. Exhibit A - Scope of Work STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Small Works Contract Agreement Using State Master Contract #03418, with Avidex Industries, LLC, in the amount of $297,217.71 for the provision and installation of Audio/Visual hardware, accessories and requ ired peripherals and services needed to upgrade the technology in Council Chambers and City Hall. AGENDA ITEM #5. b) SMALL WORKS CONTRACT AGREEMENT Using State Master Contract #03418 CAG-22-001 THIS AGREEMENT (“Agreement”) is made as of the _____ day of ________, 20__, (the “Effective Date”) by and between the City of Renton, a Washington State municipal corporation (“City”), through its Executive Services Department and Avidex Industries LLC, (“Contractor”) a Washington Liability Company, who are collectively referred to as the “Parties”, to provide Audio Visual hardware, accessories or required peripherals and services for City Hall and Council Chambers. WHEREAS, the City has entered into the State Master Contracts Usage Agreement (MCUA) #21725 authorizing the use of State Contracts; and, WHEREAS, through competitive bid process Washington State Department of Enterprise Services (DES) awarded Contract #03418 that provides for Audio Visual hardware, accessories or required peripherals and services including removal and installation services; and, WHEREAS, Contractor is a listed and participating Contractor for Contract #03418. The City and Contractor agree as set forth below: 1. Scope of Work: Contractor will provide all material and labor necessary to perform all work described in the Scope of Work which is attached and fully incorporated into this Agreement by reference as Attachment “A.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Scope of Work consisting of additions, deletions or modifications, the Agreement Sum being adjusted accordingly by Parties mutual agreement. Such changes in the work shall be authorized by written Change Order or Amendment signed by the Parties. 3. Time of Performance: Contractor shall commence performance of the Agreement no later than 30 calendar days after the Agreement’s Effective Date. 4. Term of Agreement: The Term of this Agreement shall end at completion of the Scope of Work, no later than 120 days from the Effective Date. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of The City and Contractor. AGENDA ITEM #5. b) PAGE 2 OF 9 5. Agreement Sum: The total amount of this Agreement is the sum of $297,217.71 which includes Washington State Sales Tax. This amount may be adjusted to a mutually agreed amount based on changes to the Scope of Work. 6. Consideration: In exchange for Contractor’s performance of the items and responsibilities identified in the Scope of Work, the City agrees to make payment of the amount identified as the Agreement Sum. 7. Method of Payment/ Retainage/ Bonding: Payment by the City for the Work will only be made after the Work has been performed and a voucher or invoice is submitted in a form acceptable to the City. A. Prevailing Wage Rates: Contractor must comply with the State of Washington prevailing wage requirements. Contractor must file an Intent To Pay Prevailing Wage at the beginning of the project and an Affidavit of Wages Paid at the end of the project with the Washington State Department of Labor and Industries. The State of Washington prevailing wage rates applicable for this project, which is located in King County, may be found at the following website address of the Department of Labor and Industries: http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage rates paid for the duration of this contract shall be the date the contract is executed as reflected in the “Effective Date” identified at the top of the first page of this Agreement. Upon request, the City will provide a copy of the applicable prevailing wages for this project. Alternatively, the rates may be viewed at the City of Renton City Hall by making an appointment with the contact person identified herein or prior to contract award with the contact person identified as the City of Renton contact in Paragraph 15 Notices of this agreement. B. For Agreements over $150,000: Pursuant to RCW 60.28 and 39.08 the City requires a 5% Retainage be withheld and that the Contractor will provide a Performance and Payment (Contract) Bond on the City approved form upon execution of the Agreement. Payment of the initial 95% will be made in the next pay cycle of the City Finance Department after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be AGENDA ITEM #5. b) PAGE 3 OF 9 retained for the purpose of completion of the project and fulfillment of claims and liens. C. For Agreements under $150,000 Pursuant to RCW 60.28 and 39.08 the City requires a 5 % Retainage be withheld and that the Contractor will provide a either a Performance and Payment (Contract) Bond on the City approved form upon execution of the Agreement or waive the payment and performance bond and instead the City will retain 10%. Payment of the initial 95% will be made in the next pay cycle of the City Finance Department after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5% will be retained for the purpose of completion of the project and fulfillment of claims and liens. (Unless the contractor waives the payment and performance bond below and opts for a 10% retainage below.) Contractor must pick one – if contractor does not pick one then 5% with contract bond is required: _______ To provide a payment and performance bond (contract bond) in the amount of 100% of the estimate including taxes with a 5% retainage, or _______ To waive a payment and performance bond (contract bond) and instead the city will retain the remaining 10% will be retained for the purpose of completion of the project and fulfillment of claims and liens. D. For limited Public Works Contracts under $35,000 For limited public works projects, the City chooses to waive the payment and performance bond requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW, for laborers, mechanics, subcontractors, material persons, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor for the limited public works project, however the City shall have the right of recovery against the contractor for any payments made on the contractor's behalf. E. The City shall have the right to withhold payment to Contractor for any work not completed in a satisfactory manner until such time as Contractor modifies such work so that the same is satisfactory. F. Final Acceptance. Final Acceptance of the Project occurs when the Public Works Director has determined that the Project is one hundred percent (100%) complete and has been constructed in accordance with the Plans and Specifications. AGENDA ITEM #5. b) PAGE 4 OF 9 G. Payment in the Event of Termination. In the event this Contract is terminated by the either party, the Contractor shall not be entitled to receive any further amounts due under this Contract until the work specified in the Scope of Work is satisfactorily completed, as scheduled, up to the date of termination. At such time, if the unpaid balance of the amount to be paid under the Contract exceeds the expense incurred by the City in finishing the work, and all damages sustained by the City or which may be sustained by the City or which may be sustained by the reason of such refusal, neglect, failure or discontinuance of Contractor performing the work, such excess shall be paid by the City to the Contractor. If the City’s expense and damages exceed the unpaid balance, Contractor and his surety shall be jointly and severally liable therefore to the City and shall pay such difference to the City. Such expense and damages shall include all reasonable legal expenses and costs incurred by the City to protect the rights and interests of the City under the Contract. 8. Hold Harmless: Contractor shall indemnify, defend and hold harmless the City, its elected officials, officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion of the same, including but not limited to reasonable attorneys’ fees, legal expenses and litigation costs, arising from injury or death to persons, including injuries, sickness, disease or death of Contractor’s own employees, agents and volunteers, or damage to property caused by Contractor’s negligent act or omission, except for those acts caused by or resulting from a negligent act or omission by the City and its officers, agents, employees and volunteers. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the contractor and the City, its officers, officials, employees and volunteers, Contractor’s liability shall be only to the extent of Contractor’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Insurance: Contractor shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. AGENDA ITEM #5. b) PAGE 5 OF 9 B. Professional liability insurance, in the minimum amount of $1,000,000 for each occurrence, shall also be secured for any professional services being provided to the City that are excluded in the commercial general liability insurance. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. It is agreed that on Contractor’s commercial general liability policy, the City of Renton will be named as an Additional Insured on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Contractor liability. E. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before executing the work of this Agreement. F. Contractor shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 10. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Contractor agrees as follows: A. Contractor, and Contractor’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. AGENDA ITEM #5. b) PAGE 6 OF 9 C. If Contractor fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. Contractor is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws and worker's compensation. 11. Independent Contractor: Contractor’s employees, while engaged in the performance of any of Contractor’s Work under this Agreement, shall be considered employees of the Contractor and not employees, agents, representatives of the City and as a result, shall not be entitled to any coverage or benefits from the City of Renton. Contractor’s relation to the City shall be at all times as an independent contractor. Any and all Workman’s Compensation Act claims on behalf of Contractor employees, and any and all claims made by a third-party as a consequence of any negligent act or omission on the part of Contractor’s employees, while engaged in Work provided to be rendered under this Agreement, shall be the solely Contractor’s obligation and responsibility. 12. Record Keeping and Reporting: Contractor shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement. The Contractor agrees to provide access to, and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). 13. Public Records Compliance. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Contractor shall make a due diligent search of all records in its possession, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Contractor believes said records need to be protected from disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Contractor has responsive records and for which Contractor has withheld records or information contained therein, or not provided them to the City in a timely manner. Contractor shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. AGENDA ITEM #5. b) PAGE 7 OF 9 14. Other Provisions: A. Administration and Notices. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Contractor. Any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth below. Any notice so posted in the United States mail shall be deemed received three (3) calendar days after the date of mailing. This Agreement shall be administered by and any notices should be sent to the undersigned individuals or their designees. CITY OF RENTON Jason Seth 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6502 E-mail Address: jseth@rentowa.gov Fax: (425) 430-6516 CONTRACTOR Avidex Attn: Contract Administrator 8509 154th Avenue NE Redmond, WA 98052 Phone: (425) 274-7916 E-mail Address: dcrace@avidex.com Fax: (425) 643-0330 B. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. C. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of this Agreement without the City of Renton’s prior express written consent. D. Compliance with Laws. Contractor and all of the Contractor’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. A copy of this language must be made a part of any contractor or subcontractor agreement. E. Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the terms of this contract shall prevail. F Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. AGENDA ITEM #5. b) PAGE 8 OF 9 G. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. H. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Contractor hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Contractor is a foreign corporation not registered with the State of Washington. I. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. J Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either The City or Contractor from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. AGENDA ITEM #5. b) PAGE 9 OF 9 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of Effective Date above. CITY OF RENTON _____________________________ Avidex ____________________________ Armondo Pavone, Mayor Lance Bower, General Manager 1055 South Grady Way 8509 154th Avenue NE Renton, Washington 98057 Redmond, WA 98052 _____________________________ Date _____________________________ Date Approved as to Legal Form _______________________________ Attest _____________________________ Shane Moloney Renton City Attorney ________________________________ Jason Seth Renton City Clerk ______________________________ Date Date Non-standard (383) CLB 09-10-21 Non-standard (1804 Avidex) clb 1-12-22 AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 1 December 14, 2021 WA Limited Energy License AVIDEIL963CZ 210322 Confidential City of Renton Council Chambers City of Renton Council Chambers Audiovisual, (AV) and Broadcast System Upgrade for Hybrid Use ______________________________________________ AUDIOVISUAL SOLUTION PROPOSAL PROJECT NO. 210322 Version 2 STATE OF WASHINGTON DES MASTER CONTRACT NO. 03418 Submitted by Dave Crace 425-274-7916 dcrace@avidex.com _________________________________________________ 13555 Bel-Red Road, Suite #226 | Bellevue, WA 98005 | 425.643.0330 AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 2 December 14, 2021 210322 City of Renton Council Chambers Table of Contents INTRODUCTION ........................................................................................................................ 3 SCOPE ....................................................................................................................................... 3 PROJECT SUMMARY................................................................................................................ 3 COUNCIL CHAMBERS .............................................................................................................. 4 CASTUS SERVER UPGRADE OPTION .................................................................................... 8 MOBILE PRODUCTION CART - OPTION .................................................................................. 8 EXECUTIVE CONFERENCE ROOM UPGRADE - OPTION....................................................... 8 SCHEDULE .............................................................................................................................. 10 PRICING ................................................................................................................................... 11 DES STATE MASTER CONTRACT NO. 03418 PRICING ....................................................... 14 TECHNICAL SERVICES .......................................................................................................... 15 PROJECT MANAGEMENT ...................................................................................................15 ENGINEERING .....................................................................................................................15 CONTROL SYSTEM PROGRAMMING .................................................................................16 INTEGRATION LABOR .........................................................................................................16 TRAINING & DOCUMENTATION ..........................................................................................16 PROVISIONS ........................................................................................................................... 17 WORK & PRODUCTS PROVIDED BY OTHERS (EXCLUSIONS) ........................................19 NEW SYSTEM WARRANTY .................................................................................................... 20 360o SERVICE PLAN SM ........................................................................................................... 21 PAYMENT TERMS ................................................................................................................... 22 AUTHORIZATION TO PROCEED – INTEGRATION SERVICES ..........................................22 TERMS & CONDITIONS .......................................................................................................24 APPENDIX A: 360o SERVICE PLANSM .................................................................................... 24 APPENDIX B: EQUIPMENT LIST ............................................................................................ 26 proprietary data and concepts t© Avidex Industries, LLC. Copyright 2019. This proposal is the property of Avidex. Avidex and the Avidex logo are the property of Avidex Industries, LLC. This document contains hat are the property of Avidex Industries, LLC. Information, details, and/or specific data may not be reproduced or duplicated. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 3 December 14, 2021 210322 City of Renton Council Chambers For the purposes of this proposal, Avidex Industries, LLC will be referred to as “Avidex” and City of Renton shall be referred to as “Client”. INTRODUCTION Avidex is an award-winning team of AV industry veterans specializing in the design and integration of innovative, custom, AV, and IT solutions. Our systems incorporate a broad range of cutting-edge technologies that empower our clients to effectively communicate their message. From digital signage to video conferencing, distance learning rooms, and presentation systems, we bring the most user-friendly and effective solutions to our clients. Avidex is a PSNI Global Alliance affiliate and the 5th largest AV integrator in the U.S. Avidex is a subsidiary of ITOCHU International, Inc., a Fortune Global 500 corporation. Avidex delivers innovative AV solutions that enable organizations and enterprises to collaborate, create, and share ideas through state-of-the-art audio visual and unified communication technologies. Avidex specializes in creating an unparalleled client experience in the use of collaborative audiovisual solutions as a national AV and UC integrator providing design, build, and service excellence. Our work will be completed at City of Renton located at 1055 South Grady Renton, WA. in the following rooms/spaces: • Council Chambers • Broadcast Booth • Executive Conference Room SCOPE PROJECT SUMMARY This Proposal describes the Audio-Video and Broadcast implementations for the Council Chambers and Executive Conference Room. The following are the requirements as a result of the meeting with staff from the City of Renton along with some recommendations based on product research and evaluation. The requirements detailed here assure that the solutions described later in this document are consistent with the needs expressed during our meeting. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 4 December 14, 2021 210322 City of Renton Council Chambers COUNCIL CHAMBERS Overview The client is requesting to provide and install new Audio Visual and Broadcast Systems in the Council Chambers. The new systems will primarily be used to support Council meetings and other events, meetings. A new audiovisual system has been developed to provide for flexibility in how content is presented in support for general presentation needs, both wired and wireless , and Unified Communications (UC) i.e., Zoom, MS Teams, and other soft codec applications from the Clerk PC. A new Broadcast System has been developed around a network-based topology, similar to those used for the AV systems. In addition, the client has requested the option of upgrading the Executive Conference room to a more reliable system while retaining as much of the existing hardware as possible. AV and Broadcast system recommendations to include the following: Display The existing projector / screen will be decommissioned and turned over to the City of Renton. To provide the ability for the participants to see a presentation or UC session, large format 4K flat panel displays are planned. The design has been developed around providing and installing (1) new 86” diagonal 4K LED LCD professional flat panel display mounted on the Dais wall at the current screen location. In addition, (4) new 65” 4K flat panel displays will be installed at the following locations; • (2) Ceiling mounted audience facing displays – current locations. • (1) Wall mounted – side wall for agenda or digital signage in portrait orientation. • (1) Ceiling mounted Dais facing display – ceiling mounted near the lectern location. In addition, at each of the eleven (11) Dais council member / staff locations, the solution has provisioned a 22” 1080P HD monitor to replicate what is shown on the audience displays. The content on these displays will be common to a single source as they utilize distribution amplifiers for simplicity and to minimize costs. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 5 December 14, 2021 210322 City of Renton Council Chambers Video – Wired To support the presentation needs for the council meetings and other events the video portion of the system has been developed around installing an AV over IP solution utilizing one (1) new PoE+ managed gigabit switch to support AV input, output, and control to the displays outlined above. AV presentation connections include: • Lectern PC • Lectern Laptop – BYOD device • Lectern Document Camera • Presentation Table • Wireless BYOD Presentation • Clerk PC • CATV Channel 21 The above sources are able to be matrixed using a PoE+ gigabit switch located in the existing (OFE) equipment rack. The matrixing of video will provide the ability to show the same or different content on each of the large format 4K flat panel displays, with a single source being replicated on the dais / staff table desktop displays . Video – Wireless As part of the solution for video support, a wireless BYOD device will be installed. Up to six (6) participants can connect and simultaneously display content via this device, to be displayed on any or all of the displays outlined above. As an added functional benefit, the wireless device allows a limited number of additional participants to join the same session with their BYOD devices in order to have the displayed content mirrored back to their device, giving them a “personal” monitor. This allows for ease of viewing content on either the installed or personal BYOD display. Video – Digital Signage As part of the proposed upgrades, the side wall portrait mounted 65” 4K display will be outfitted with a digital signage player to support media such as the meeting agenda and web content developed using the free signage content app. Dedicated PC Keyboard – Mouse As part of the proposed solution, USB keyboard / mouse extension is provided to support a keyboard / mouse at both the lectern and presentation table location, thereby AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 6 December 14, 2021 210322 City of Renton Council Chambers allowing control of the dedicated PC located in the lectern from either location. Keyboard(s) and mouse(s) are to be provided by the client. Unified Communications (UC) Support for UC i.e., Zooms, Teams, etc. has been provisioned for the Clerks PC. The means of interface is via USB to the clerks PC for both the camera and audio systems. Control of the cameras is from an app that runs on a PC/laptop and can be independent of the Broadcast System, but not exclusionary. For this reason, there will need to be co - ordination with the broadcast operator for when the cameras are being used as part of a live production. The app allows a staff operator to recall camera presets from the cameras for tracking during a Teams session independent of the need for a broadcast operator in the production room. Audio – Processing The proposed solution includes an upgrade to an IP network-based DSP to support both the AV and Broadcast systems. This allows IP transport of audio to/from the various audio devices including the wireless microphones, amplifier, ALS system, Press Box, TriCaster, as well as a USB interfaces for an OFE PC running Teams and software for audio recording. Audio – Wireless Microphones The upgrade is to include fifteen (15) new wireless conference microphone systems and one (1) wireless HH + Lavalier microphone system. These microphones eliminate the problems normally associated with UHF/VHF wireless mics, and work in a frequency band that supports channel management by the access point to eliminate interference and automate the process of managing RF. The conferencing system employs a microphone + speaker + voting capability. This allows for audio reinforcement for the dais and staff stations without the problems of feedback commonly associated with the overhead speakers at these locations. The conferencing solution also includes an embedded control browser for management of microphones and voting. Audio – Assistive Listening As a part of the overall IP based audio upgrades, a new ALS solution has been budgeted. The solution provides for a hybrid of both RF ALS receivers for ADA compliance, as well as support for BYOD APP based participation from attendees’ phones, tablets, etc. Audio – Amp/Speakers In order to better manage voice lift within the space, a multi-channel amplifier has been proposed to allow for management of available audio reinforcement in different seating areas of the Council Chambers. This allows greater amplification over the areas where AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 7 December 14, 2021 210322 City of Renton Council Chambers microphones are not present while eliminating the possibility of feedback over those areas where they are in use. To ensure an improvement in overall audio sound / coverage, the propo sal has budgeted for six (6) new ceiling mounted speakers. The existing dais speakers in the hard lid will be decommissioned but remain installed to mitigate the need for follow-up drywall patch/paint. Council Sessions Recording The proposed upgrades provide for an IP based USB converter to provide USB audio to this PC in support of Audacity or similar audio recording software. Control To support control of the system, the new solution includes a processor to manage routing of video and audio by use of one (1) new 10” wired touch panel to be located at the Clerk station. A back-up operator solution via an OFE iPad/Tablet is available as needed. Speaker Timer Addition To augment the existing DSAN Speaker Timer solution, Avidex proposes to provide Bluetooth Podium Signal Light to be located at the lectern. This solution assumes the existing OFE DSAN Limitimer System base station is Bluetooth enabled. Avidex will work with the City of Renton on options should this not be the case. Equipment Rack The existing OFE equipment rack will be re-used for the new AV system. Power distribution will be upgraded to include the ability to monitor/manage power distribution via the AV IP network. The wall mounted rack is no longer required, so Avidex will deinstall this to allow for better use of available space in the Broadcast room. Broadcast Systems The proposed Broadcast upgrades are designed around a NewTek TriCaster platform. This platform is IP network based, leveraging the well-established NDI streaming protocol. The system includes a dedicated 2 ME 14 button Control Panel and dedicated camera controller, and includes integrated CG, Graphics, etc. for ease of use and production efficiencies. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 8 December 14, 2021 210322 City of Renton Council Chambers Cameras To support Broadcast upgrades, the proposed solution includes (5) IP PTZ cameras. Tentatively, these cameras will be mounted at the existing camera locations using new ceiling / wall mounts to better mitigate their intrusion into the room. Avidex will work with the City of Renton to evaluate sight lines and relocate cameras should that be advantageous. This is relatively easy to accomplish as the IP cameras are PoE powered and only require a single (1) CAT6a cable for video/control/power. Teleprompter The City of Renton requested a teleprompter as a part of the proposed upgrades. Based on the understanding of needing a prompter that could also be mobile for on -the- road use, the proposed solution includes a 19” single prompter in a “Pelican” style hardcase. CASTUS SERVER UPGRADE OPTION Avidex reached out to Castus for a review and recommendations on the current system. We have included these recommendations in this proposal for further discussion. We would gladly set up a technical discussion with Castus to review their recommendations if requested as a part of these upgrades. MOBILE PRODUCTION CART - OPTION A mobile UC cart is proposed as an option to allow council members to hold a UC session from a room other than the main Council Chambers. The system will leverage the Broadcast system and audio upgrades, along with the council chambers app to allow staff to utilize the systems in the Council Chambers in conjunction with the mobile UC cart in another room. EXECUTIVE CONFERENCE ROOM UPGRADE - OPTION A review of the existing systems in the Executive Conference room identified a need for upgrading the control system while being able to retain the existing projector / screen and two (2) displays, along with the audio systems lectern microphone, amps, and speakers. The new control panel is a 7” small form factor to allow it be located at the lectern. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 9 December 14, 2021 210322 City of Renton Council Chambers The only addition was a request to provide support for an OFE monitor to be mounted to the window wall, giving the room a total of three (3) displays and one (1) projector. The system will be upgraded to the same AV over IP (AVoIP) technology for distribution as in the Council Chambers to allow for the future ability of using the Executive Conference room for overflow from the Council Chambers. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 10 December 14, 2021 210322 City of Renton Council Chambers SCHEDULE We will work with you to finalize a schedule that meets the implementation requirements of the project. The chart below identifies various phases in the overall process. Please note that each job is unique and will have its own installation schedule that will be agreed upon between Avidex and the client. This project is anticipated to take approximately 10 week(s) from receipt of a valid Purchase Order or an executed contract referring to this proposal document. This is not a guarantee of delivery or installation time. Actual delivery and installation schedules will be finalized after receipt of the purchase order and mobilization payment. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 11 December 14, 2021 210322 City of Renton Council Chambers PRICING COUNCIL CHAMBERS AV SYSTEM EQUIPMENT AND MATERIALS $ 80,309.11 TECHNICAL SERVICES - includes project administration, project management, design & engineering, CAD, on-site installation, programming, field engineering, system testing, training, G&A and one year New System Warranty. This proposal includes non-union labor for all activities. $62,569.36 360° SERVICE PLAN - 1 Year Essential Plan $ 7,107.00 PROJECT SUBTOTAL $ 149,985.67 SHIPPING ESTIMATE - *Ground shipping included per DES contract $ 0.00 SALES TAX ESTIMATE Applicable sales tax will be added to invoices based on current tax rates on the invoice date as required by state law $ 15,148.55 PROJECT TOTAL $ 165,134.22 COUNCIL CHAMBERS BROADCAST SYSTEM EQUIPMENT AND MATERIALS $ 36,248.94 TECHNICAL SERVICES - includes project administration, project management, design & engineering, CAD, on-site installation, programming, field engineering, system testing, training, G&A and one year New System Warranty. This proposal includes non-union labor for all activities. $ 24,838.96 360° SERVICE PLAN - 1 Year Essential Plan $ 3,208.00 PROJECT SUBTOTAL $ 64,295.90 SHIPPING ESTIMATE - *Ground shipping included per DES contract $ 0.00 SALES TAX ESTIMATE Applicable sales tax will be added to invoices based on current tax rates on the invoice date as required by state law $ 6,493.89 PROJECT TOTAL $ 70,789.78 AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 12 December 14, 2021 210322 City of Renton Council Chambers CASTUS SERVER - OPTION EQUIPMENT AND MATERIALS $ 10,725.83 MANUFACTURER EQUIPMENT AND SOFTWARE MAINTENANCE $ 5,908.00 TECHNICAL SERVICES - includes project management, design & engineering, senior design engineer, on-site installation, field engineering, system testing, training, G&A and one year New System Warranty. This proposal includes non-union labor for all activities. . $ 3,307.56 360° SERVICE PLAN - 1 Year Essential Plan $ 950.00 PROJECT SUBTOTAL $ 20,891.39 SHIPPING ESTIMATE - Applicable shipping charges will be added to invoices $ 0.00 SALES TAX ESTIMATE Applicable sales tax will be added to invoices based on current tax rates on the invoice date as required by state law $ 2,110.03 PROJECT TOTAL $ 23,001.42 EXECUTIVE CONFERENCE ROOM - OPTION EQUIPMENT AND MATERIALS $ 8,625.05 MANUFACTURER EQUIPMENT AND SOFTWARE MAINTENANCE $ 221.00 TECHNICAL SERVICES – includes project administration, project management, CAD, on-site installation, field engineering, programmer, system testing, training, G&A and one year New System Warranty. This proposal includes non-union labor for all activities. $ 11.370.60 360° SERVICE PLAN - 1 Year Essential Plan $ 764.00 PROJECT SUBTOTAL $ 20,980.65 SHIPPING ESTIMATE - Applicable shipping charges will be added to invoices $ 0.00 SALES TAX ESTIMATE Applicable sales tax will be added to invoices based on current tax rates on the invoice date as required by state law $ 2,119.05 PROJECT TOTAL $ 23,099.69 AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 13 December 14, 2021 210322 City of Renton Council Chambers MOBILE CART - OPTION EQUIPMENT AND MATERIALS $ 8,912.94 TECHNICAL SERVICES – includes project management, on-site installation, field engineering, system testing, training, G&A and one year New System Warranty. This proposal includes non-union labor for all activities. $5,005.24 360° SERVICE PLAN - 1 Year Essential Plan $ 1,485.43 PROJECT SUBTOTAL $ 14,707.18 SHIPPING ESTIMATE - *Ground shipping included per DES contract $ 0.00 SALES TAX ESTIMATE Applicable sales tax will be added to invoices based on current tax rates on the invoice date as required by state law $ 1,485.43 PROJECT TOTAL $ 16,192.60 TOTAL PROJECT $ 297,217.71 AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 14 December 14, 2021 210322 City of Renton Council Chambers DES STATE MASTER CONTRACT NO. 03418 PRICING Equipment Pricing Equipment pricing will be calculated on a 13.00% cost plus mark-up based on the manufacturer’s current published dealer unit cost. • Shipping and Handling (Ground Delivery) included. • Avidex will accept returned equipment within 30 days of delivery in original factory sealed packaging and may be subject to manufacturer re-stocking fees. 2. Hourly Rates Hourly not to exceed service rates to be used to support design engineering, CAD drafting, project management, control system programming, wiring, cabling, installation, and training. Electronic Technician – 200% of Prevailing Wage Hourly Rate (Installation) AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 15 December 14, 2021 210322 City of Renton Council Chambers TECHNICAL SERVICES The integration process incorporates everything needed to provide a complete, “turn-key” audiovisual solution and includes equipment, materials, labor, and the services required to complete the system integration as outlined within this document. Avidex follows industry-certified and documented processes which have been proven successful in assuring that each system is installed as intended. The following describes our scope of work and project deliverables for Integration Services. PROJECT MANAGEMENT • Responsible for client communication throughout the project duration. • Coordinate all activities with designated client representative. • Avidex will participate in meetings as required to complete the project and coordinate with other trades. • Monitor project implementation. • Provide scheduling for and oversight of the Avidex team. • Coordinate project equipment ordering, staging and pre-installation fabrication of equipment for the project. • Coordinate any site conditions that may necessitate audiovisual system changes. • Coordinate with any general contractor and/or any specialty contractors related to the audiovisual system integration. • Coordinate audiovisual system connections and interfaces as they relate to any lighting, electrical, or mechanical systems. • Verify project completion. o Confirm completion of system testing. o Assure completion of any punch list items. ENGINEERING • Prepare all system documentation necessary for the installation of the project. • Provide and implement control systems programming. • Test and debug system. • Oversee final systems testing and commissioning. • Adjust and balance system settings. • Mark and record final system settings. • Assure the finished system meets the design criteria and functions per the developed content. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 16 December 14, 2021 210322 City of Renton Council Chambers CONTROL SYSTEM PROGRAMMING • Create AV control system code. • Design and create user interface (UI). • Test and debug control system. INTEGRATION LABOR • Pull, terminate, and label all low voltage cables. • Install structural mounting systems for all audio-visual equipment. • Mount and terminate all AV connection plates. • Install all AV equipment. • Site clean-up and trash disposal, etc. • Assure that all installed systems are operating as proposed. • Assist engineering with systems testing and debugging. • Provide or assist in providing end-user training. TRAINING & DOCUMENTATION Training will be provided to operational and maintenance personnel at the end of the project. This training will provide the users with an understanding of daily system use. The provided training will consist of instruction and hands-on experience with the system Documentation will include record drawings and manufacturer’s equipment manuals. These will be assembled and delivered as an electronic copy. The documentation will include any and all information provided to Avidex that comes standard with the equipment from the original manufacturer. Maintenance manuals for most electronic components are only available to factory certified and trained personnel. Maintenance manuals are not included in final documentation. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 17 December 14, 2021 210322 City of Renton Council Chambers PROVISIONS • Rooms are to be made available for exclusive use on the day(s) of the scheduled installation. Unless specifically arranged in advance, the room(s) will be available during Normal Business Hours in eight (8) contiguous hour segments. “Normal Business Hours” are defined as Monday through Friday, 8:00am to 5:00pm. • Client will provide all electrical outlets floor boxes, conduits, and core drills in the area(s) where audiovisual equipment is to be installed as specified by Avidex prior to Avidex beginning on-site work. • Jobsite building structures including ceilings, walls, and floors used to support audiovisual equipment are assumed to be vibration free. • Client will provide adequate parking for vehicle(s) in a location conducive to access to the vehicle(s) for retrieval of tools and supplies throughout the workday. If such parking is within a secured facility, Client will validate the parking tickets for the vehicle(s). Parking fees will be added to invoices. • If installation occurs in any room in which suspended ceiling tiles are installed, Client will provide a reasonable number of spare tiles of the same pattern and batch number as those of the tiles already installed in the room. • Client accepts responsibility for all merchandise sold and provided for this installation, delivered to the job site. Client will provide secure storage for such merchandise. Avidex will not be responsible for any loss or damage, except loss or damage caused by an Avidex employee during the act of installation, which occurs after delivery and acceptance by the client. • Existing hardware, wiring, programming, or configuration files are anticipated to be in good working order. Client shall provide programming and configuration files in editable formats. If, during the installation process, existing hardware, wiring, programming or configuration are found to be defective, the completion date of the project may be affected, and a change order may be required to overcome the obstacle(s) created by such defects. • Client shall identify the presence of any pre- or post-tensioned ceilings or floors within the area of installation. If Avidex is to be held responsible for the integrity of such pre- or post- tensioned ceilings or floors, they shall obtain, at Client’s expense, one or more x-rays of the area(s) in which mounting hardware is to be attached to the structure of the building. Any expense incurred for x-rays shall be passed on to the Client, in the form of a change order or a line item on the purchase contract. • Any standard merchandise that has been ordered for the job, and is not used as a result of any customer changes to the design, or refused by the client at the time of delivery will be subject to a minimum of 30% of the sales price restocking fees, plus any incurred freight charges. Any custom merchandise will be subject to a 100% of the sales price restocking fee, plus any incurred freight. • The agreed upon completion date may be moved, and a change order with incurred costs may be provided if Avidex is delayed for any of the following reasons, including but not limited to, equipment/material changes initiated by the Client beyond the original approved design, labor disputes, delivery or construction delays, unavoidable casualties, or causes beyond Avidex’s control. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 18 December 14, 2021 210322 City of Renton Council Chambers • Avidex’s proposals for installation costs are based upon 8-hour days and 40-hour workweeks, Monday through Friday, between the hours of 8:00AM and 5:00PM. Installation costs for work outside of normal business hours or business days may be subject to overtime rates, when mutually agreed upon in writing. • Avidex shall make all reasonable efforts to inspect and review the existing project site physical and audiovisual infrastructure conditions. Existing site conditions needing to remain intact, along with the Client or End-User direction for the audiovisual design may result in other required audiovisual infrastructure requirements (raceways, conduit, AC power, structural backing-blocking, structural engineer stamped drawings, etc.) and/or changes to the audiovisual equipment and integration labor, leading to pricing adjustments. • Freight fees are estimated for ground freight service. Expedited freight, as required by the client, will be prepaid and added to invoices. • The pricing information provided in this proposal is solely for the benefit of the Client listed on the title page. Award of work to Avidex by a 3rd party will require a credit and contract term review, an approval and pricing confirmation for the new contract terms by Avidex. • The Client will furnish Avidex such financial information as Avidex may reasonably request to establish credit terms for the project. Such financial information shall be proprietary and confidential to the Client. Avidex agrees not to disclose this information to any other party or use the information other than for the internal credit check. Avidex may, at its sole discretion, cancel this agreement at any time if the Client fails to meet credit requirements established by Avidex. • The Americans with Disabilities Act (ADA) and California Building Code require the provision of Assistive Listening Systems in assembly areas, conference rooms, and meeting rooms. Hardware and services may be required for ADA-compliance. Client or its contractor should review project requirements for ALS with Avidex for each project to determine if portable or fixed systems are required. ALS hardware, if provided, will be identified in the Equipment List appendix. • Where applicable, Avidex Industries LLC provides the Client non-exclusive, royalty-free, non-transferable use of the ‘software’ included within the systems provided (if an integral component of the audiovisual system). Some software provided is Proprietary and deemed Confidential information of Avidex Industries LLC and may not be altered, reused, reverse- engineered or disseminated under any conditions. Tampering or misuse of any software resulting in audiovisual systems malfunction shall be the responsibility of the Client or End- User to remedy. • Changes in project scope and timeline may require additional hardware, equipment and labor that is necessary to complete the project. These additions will be considered change orders. Avidex will notify the Client in writing if Avidex determines that an increase or decrease in the project fees or change in timeline will be required. Change orders will include a change request number, reason for the change request, narrative description of the modified scope of work, schedule, and cost impact. The Client will provide written approval to proceed with the change and any needed updated purchase order or signed agreement as a record for both organizations. Should the Client cancel the project in whole or in part prior to completion, the Client agrees to pay Avidex for all reasonable costs incurred to date and/or to bring the project to an acceptable close. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 19 December 14, 2021 210322 City of Renton Council Chambers WORK & PRODUCTS PROVIDED BY OTHERS (EXCLUSIONS) • All required architectural floor, reflected ceiling, building elevation, and section plans in an agreed upon AutoCAD format at no charge to Avidex. • Any and all related electrical work, including but not limited to 110VAC, conduit, raceway, and boxes. This includes all conduits, high voltage wiring panels, breakers, relays, boxes, receptacles, etc. • All network connectivity, routing, switching and port configuration necessary to support audiovisual equipment, unless specifically addressed elsewhere in this document. • Voice and data infrastructure and systems. • Necessary sheet rock replacement and or repair. • Necessary ceiling tile or T-bar modifications, replacement, and/or repair. • All millwork, moldings, trim, etc., or modifications to project millwork necessary to accommodate the installation of the audiovisual equipment unless otherwise noted in this proposal. • Rough-in, bracing, framing, or finish trim carpentry for installation. • Backing required to support wall mounted equipment including display, loudspeakers, camera, et cetera. • Painting, patching, or finishing of architectural surfaces. • Core drilling and/or concrete saw cutting. • HVAC, plumbing, sprinkler head, and lighting fixture relocation. • Ceiling, roof, firewall, and/or floor penetration(s). • Removal or patching, of fire stopping. • Structural welding, cutting, or reinforcement of structural steel members required for support of assemblies. • Work in asbestos treated areas and asbestos abatement. If asbestos is discovered during our work, Avidex will notify Client and will stop work until asbestos abatement work is completed by Client or its contractor. • Any subscription services, cabling, and equipment. • Provision and configuration of client furnished computers and software. • Acquisition of permits. • All Union Labor unless specifically addressed separately in proposal pricing AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 20 December 14, 2021 210322 City of Renton Council Chambers NEW SYSTEM WARRANTY Avidex warrants the integrated system(s) furnished are free of defects in workmanship and materials for a period of one year from the date of acceptance or date of first beneficial use whichever occurs first. Remedy for such defects during the warranty period shall be provided at no additional expense to the client and shall be handled as expeditiously as is feasible during normal business hours and days of operation. Under this warranty, Avidex will troubleshoot, uninstall, and reinstall any equipment that is part of the Avidex audiovisual system. The cost to service and/or repair Client Furnished Equipment or equipment out of the manufacturer’s warranty is not included. Avidex will broker and process the repair of that equipment at the standard Avidex rate. Avidex reserves the right to charge for a service visit at standard Avidex service time and material rates (minimum of 2 hours onsite plus travel) if a service call results in a No Fault Found (NFF) or No Trouble Found (NTF) during a dispatched site visit. Avidex Services Provided Under the New System Warranty • Avidex will respond to requests for assistance due to client-reported issues and, if warranted, dispatch a technician during normal business hours (8:00AM to 5:00PM Pacific Time, Monday – Friday, excluding Avidex holidays) to troubleshoot the AV system problem based on our available resources • Avidex will identify and uninstall the defective equipment and return such equipment to the manufacturer or authorized repair center for warranty processing • Avidex will reinstall the repaired or replaced equipment and test the system • Avidex will pay the shipping costs associated with the repair of the equipment, except for Client Furnished Equipment and/or equipment out of manufacturer warranty Avidex Services Not Provided Under the New System Warranty • Extend or provide additional repair services for manufacturer warranty coverage • Repair of Client Furnished Equipment • After hours 24x7 Helpdesk support • Guaranteed on-site response time • Remote system monitoring, management, and reporting • Before- or after-hours on-site response • Proactive support or preventive maintenance • Training • Spare or loaner equipment during equipment repair period • Warranty coverage for client acts of negligence or misuse AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 21 December 14, 2021 210322 City of Renton Council Chambers 360o SERVICE PLAN SM Avidex recommends the Essential 360o Service Plan less remote monitoring for this project. Avidex 360o Service enhances the new systems warranty coverage with proactive support services for worry-free operation. See Appendix A for further details on the proposed 360° Service Plan. 360° Coverage Essential Advanced Elite Help Desk Support Availability 8x5* 24x7 24x7 Priority Call Response Time SLA 4 hours 2 hours 1 hour Priority On-Site Response Time SLA 2 business days 1 business day 4 business hours* RMA Management of OEM Hardware • • • Annual Preventive Maintenance & Reporting One One One Assigned Service Management with Escalation Access • • On-Site AV Service Assurance Technician Optional Optional Optional Emergency Loaners for Business-Critical Devices • The below items: Remote Monitoring, Fault Detection, Analytics & Reporting of Devices may require the implementation of hardware and software applications. Refer to the propos ed scope of work to confirm if these features have been included. Remote Monitoring with Fault Detect & Reporting • • • Remote Monitoring with Fault Diagnoses & Troubleshooting • • AV Solution Analytics & Reporting • • Management of Device Firmware, Configurations & Changes • * Standard Business Hours in Pacific Time Initial Term and Automatic Renewal The initial term of the specified 360° Service Plan Agreement is identified in the pricing section. Unless written termination is requested by either party thirty (30) days in advance of the anniversary expiration date of the current 360° Service Plan term, the Agreement between the parties shall automatically renew for successive one (1) year periods. Written termination requests by the client should be sent to: Attn. Contract Admin 13555 Bel-Red Road, Bellevue, WA, 98005. At any time within the current term or renewal period should adjustments in work responsibilities and/or price be deemed necessary, proposal and agreement revisions shall be exchanged between the parties, be mutually agreed upon in writing and once executed become part of the current Agreement or understanding between the parties. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 22 December 14, 2021 210322 City of Renton Council Chambers PAYMENT TERMS This proposal is valid for 30 days from the date appearing on the cover page. • Monthly progress invoices will be issued with net 30-day terms. • The 360° Service Plan will be invoiced annually, in advance or at the date of commencement. • Freight and sales tax will be added to invoices based on current tax rates as required by state law on the invoice date. • Avidex reserves the right to charge for stored materials and/or equipment. • Avidex reserves the right to charge a 1.5% fee for late payment of invoices. AUTHORIZATION TO PROCEED – INTEGRATION SERVICES Avidex will begin the implementation phase of this project upon receipt of the client purchase order or executed contract referring to this proposal and the mobilization fee. I have reviewed the available post-installation 360° Service Plan offerings with my account executive. ☐ I, the client, elect to decline the 360° Service Plan offering. By checking this box, I understand that I am declining the proposed service and support coverage for my audiovisual system. Submitted by: Avidex Industries, LLC Dave Crace 12/14/2021 Name Signature Date Client Approval: Client Name/Title Signature Date Internal Avidex Approval: Name Signature Date Each party agrees that any electronic signatures above, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of an executed signature page to this Agreement by e- mail attachment, other means of electronic transmission with authorization to attach it to this Agreement, or any other means of electronic transmission used to obtain an electronic signature shall be deemed to have the same legal effect as delivery of an original signed copy. AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 23 December 14, 2021 210322 City of Renton Council Chambers Attachments: Terms & Conditions Appendix A – Support Agreement Appendix B – Equipment List AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 24 December 14, 2021 210322 City of Renton Council Chambers TERMS & CONDITIONS The Terms & Conditions are based on State of Washington DES Master Contract No. 0318. https://apps.des.wa.gov/DESContracts/Home/ContractSummary/03418 APPENDIX A: 360o SERVICE PLANSM ESSENTIAL (INCLUDED AND PRICED) Under Essential coverage, Avidex warrants the furnished integrated system(s) are free of defects for the priced term period from the date of acceptance or date of first beneficial use, whichever occurs first. This coverage includes the remote monitoring, troubleshooting, uninstallation, and reinstallation of the equipment integrated by Avidex. Remedy for such defects during the coverage period shall be provided at no additional expense to the client. The following services are included under this coverage: REACTIVE SUPPORT Avidex 360° Service Helpdesk will: • Provide a dedicated toll-free number to report and request technical support for the integrated equipment. • Operate during the standard Avidex business hours of Monday – Friday 8:00AM to 5:00PM Pacific Time except for Avidex holidays • Respond to the initial support request within 4 business hours • Contact the client to resolve the issue remotely to ensure the quickest possible resolution • Use the integrated remote monitoring equipment to assist with fault detection and reporting, dependent upon the specific scope of the proposed project. • Administer the repair process for defective or broken equipment including processing of any manufacturer RMA. On-Site Support will: • Provide a qualified Field Support Technician during standard Avidex working hours within two business days of the support request • Troubleshoot the system and make the best effort to resolve the issue(s) while at the client site. • Return defective equipment to an authorized repair center or directly to the manufacturer for warranty repair or exchange. All fees related to shipping are included. • Provide a suitable replacement for defective equipment to ensure full system operability if an item is no longer repairable. • Install the repaired or replacement equipment and test to ensure the system is operable per the original system intent. Lamp Replacement: AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 25 December 14, 2021 210322 City of Renton Council Chambers • Labor (only) is covered under this support agreement. PROACTIVE SUPPORT Preventive Maintenance • Avidex will perform periodic maintenance for your integrated audiovisual system including system check, cleaning, and tweaking of all appropriate equipment. Avidex will also provide a summary report detailing the status of the audiovisual system and troubleshoot and repair any discovered audiovisual problems. • This proposal includes one (1) preventive maintenance visit per year of the agreement. • Upon completion of each preventive maintenance visit, the Field Support Technician will conduct a system operation training session if requested. SERVICES NOT PROVIDED UNDER THIS COVERAGE • Repair to Client Furnished Equipment and/or components unless included in Appendix B • Before or after-hours on-site support • Repairs due to customer acts of negligence or misuse • Coverage for projection screen material, plasma glass assembly, lamps, bulbs, furniture, display panels, optical engines, batteries, and accessories. Such parts will be provided at a 10% discount off our list price • Image burn-in caused by static images displayed over an extended period of time on any display device AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 26 December 14, 2021 210322 City of Renton Council Chambers APPENDIX B: EQUIPMENT LIST AV SYSTEM Display Manufacturer Item Code Description Qty OFE Unit Price Ext. Total PLANAR 998-0355 4K PROFESSIONAL SL8664K 86" LED-BACKLIT LCD DISPLAY 1 4,218.88$ 4,218.88$ PLANAR 998-1247-00 4K PROFESSIONAL PS6574K 65" LED-BACKLIT LCD DISPLAY 4 2,170.73$ 8,682.92$ PLANAR 998-1329-00 PLN2200 22" 1080P DESKTOP DISPLAY 11 180.80$ 1,988.80$ ALPS AV02 MONITOR MOUNT 1 224.87$ 224.87$ ALPS AV03 MONITOR MOUNT 1 507.37$ 507.37$ CHIEF LCM1U CEILING MOUNT 3 273.10$ 819.30$ Display Total 16,442.14$ Video Manufacturer Item Code Description Qty OFE Unit Price Ext. Total VSI DuetE-2 PACKETAV DUET 2 ENCODER 7 943.27$ 6,602.89$ VSI D4100 D4100 DECODER 6 705.97$ 4,235.82$ CRESTRON HD-DA8-4KZ-E 1:8 HDMI DA DISTRIBUTION AMPLIFIER 1 876.32$ 876.32$ CRESTRON HD-DA4-4KZ-E 1:4 HDMI DISTRIBUTION AMPLIFIER 1 310.75$ 310.75$ BIAMP MODENA HUB+WIRELESS PRESENTATION 1 1,073.50$ 1,073.50$ MAGEWELL 64100 NDI/HX TO HDMI 1 337.87$ 337.87$ EPIPHAN ESP1360 HDMI TO USB 1 524.27$ 524.27$ ELMO 1378 TT-12F DOCUMENT CAMERA 1 881.81$ 881.81$ BRIGHTSIGN XT244 4K DIG SIGNAGE PLAYER 1 463.66$ 463.66$ BRIGHTSIGN SDHC-64C10-1(M)64GB CLASS 10 MICRO SD MEMORY CARD 1 72.58$ 72.58$ CRESTRON USB-EXT-DM-LOCAL USB EXTENSION - LOCAL 1 339.00$ 339.00$ CRESTRON USB-EXT-DM-REMOTE USB EXTENSION - REMOTE 2 339.00$ 678.00$ DSAN PSL20V DSAN PODIUM SIGNAL LIGHT 1 195.87$ 195.87$ DSAN TR-2000BT BLUETOOTH WIRELESS RECEIVER 1 150.67$ 150.67$ Video Total 16,743.01$ Audio Manufacturer Item Code Description Qty OFE Unit Price Ext. Total QSC CORE110F AUDIO DSP 1 2,486.00$ 2,486.00$ LEA CONNECT 84D AMPLIFIER 1 1,241.87$ 1,241.87$ SONANCE 45131 PROFESSIONAL SERIES PS-C63RT 6.5" IN-CEILING SPEAKER - WHITE 6 146.90$ 881.40$ SHURE MXCWAPT ACCESS POINT - CONTROLLER 1 2,825.00$ 2,825.00$ SHURE MXCW640 WIRELESS CONFERENCE UNIT 15 1,128.87$ 16,933.05$ SHURE MXC406/MS CARDIOID GOOSENECK MICROPHONE 15 194.36$ 2,915.40$ SHURE MXCWNCS CHARGING STATION 2 847.50$ 1,695.00$ AUDIO TECHNICA ATW-1312/L SYSTEM 10 PRO DIGITAL WIRELESS MIC SYSTEM 1 750.32$ 750.32$ AUDIO PRESS BOX APB-112 SB-D 1:12 DANTE PRESS BOX 1 1,618.16$ 1,618.16$ WILLIAMS SOUND FM 557 PRO D FM+ PRO SYSTEM PACKAGE 1 1,441.88$ 1,441.88$ AUDINATE ADP-USB-AU-2X2 DANTE TO USB ADAPTER 1 122.42$ 122.42$ LIBERTY DL-N5USB-PHUB TEAMUP+ SERIES 4 +1 PORT POWERED USB3.0 HUB W/CONTROL 1 111.87$ 111.87$ AUDINATE ADP-USB-AU-2X2 DANTE TO USB ADAPTER 1 122.42$ 122.42$ Audio Total 33,144.79$ Control Manufacturer Item Code Description Qty OFE Unit Price Ext. Total CRESTRON RMC4 CONTROL PROCESSOR 1 565.00$ 565.00$ CRESTRON TS-1070-B-S 10" WIRED TOUCH SCREEN 1 1,695.00$ 1,695.00$ MIKROTIK MAP2N WIRELESS AP/ROUTER 1 50.85$ 50.85$ FS.COM S3410-48TS-P 48-PORT GIGABIT ETHERNET L2 MANAGED POE+ SWITCH 1 1,558.27$ 1,558.27$ DSAN BLUETOOTH SPEAKER TIMER 1 621.50$ 621.50$ Control Total 4,490.62$ Rack & Accessories Manufacturer Item Code Description Qty OFE Unit Price Ext. Total TBD TBD OFE FULL HEIGHT RACK 1 YES -$ -$ APC AP7900B IP ADDRESSABLE POWER STRIP 2 530.25$ 1,060.50$ Rack and Accessories Total 1,060.50$ Misc. Materials Manufacturer Item Code Description Qty OFE Unit Price Ext. Total Avidex JBEQ1000 MISC MATERIALS, WIRING AND CABLING 1 8,428.05$ 8,428.05$ Misc. Materials Total 8,428.05$ Equipment Summary Display System 16,442.14$ Video System 16,743.01$ Audio System 33,144.79$ Control System 4,490.62$ Rack and Accessories 1,060.50$ Misc. Materials 8,428.05$ Equipment Subtotal 80,309.11$ AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 27 December 14, 2021 210322 City of Renton Council Chambers BROADCAST SYSTEM Display Manufacturer Item Code Description Qty OFE Unit Price Ext. Total PLANAR PXL3280W 32" PRODUCTION MONITORS 3 284.76$ 854.28$ Display Total 854.28$ Video Manufacturer Item Code Description Qty OFE Unit Price Ext. Total NEWTEK TCM4KUHD TRICASTER TC MINI 4K 1 7,227.48$ 7,227.48$ NEWTEK SPARK PLUS 4K HDMI/NDI I/O CONVERTERS (INCLUDED IN ABOVE BUNDLE)2 -$ -$ NEWTEK NSP3GIO SPARK PLUS I/O SDI CONVERTER 1 718.68$ 718.68$ LUMENS VS-KB30 IP CAMERA CONTROLLER 1 1,039.60$ 1,039.60$ LUMENS VC-A61PNW NDI, 30X OPTICAL ZOOM 4K, IP PTZ CAMERA - SPEC COLOR 5 1,793.31$ 8,966.55$ PROMPTER PEOPLE PPL-PRO-SP19SKIT-CARB PROLINE STAGE PRO 19 SINGLE SINGLE TELEPROMPTER W/ CASE 1 2,125.53$ 2,125.53$ LUMENS VC-WM12W CAMERA WALL MOUNT, WHITE 5 135.60$ 678.00$ VSI D4100 D4100 DECODER 2 705.97$ 1,411.94$ VSI DuetE-2 PACKET AV DUET 2 ENCODER 1 943.27$ 943.27$ FS.COM S3410-24TS-P 24-PORT GIGABIT ETHERNET L2 POE+ SWITCH 1 1,196.67$ 1,196.67$ Video Total 24,307.72$ Audio Manufacturer Item Code Description Qty OFE Unit Price Ext. Total PRESONUS ERIS E5 XT 2-WAY 5.25" NEAR FIELD STUDIO MONITOR WITH EBM WAVEGUIDE 1 169.44$ 169.44$ Audio Total 169.44$ Control Manufacturer Item Code Description Qty OFE Unit Price Ext. Total NEWTEK TC1SP 14 BUTTON CONTROL PANEL 1 7,113.35$ 7,113.35$ Control Total 7,113.35$ Rack & Accessories Manufacturer Item Code Description Qty OFE Unit Price Ext. Total Misc. Materials Total 3,804.15$ Other Expenses Manufacturer Item Code Description Qty OFE Unit Price Ext. Total NEWTEK PTUTCM4KUHD PROTEK ULTRA FOR TRICASTER TC MINI 4K 1 919.00$ 919.00$ NEWTEK PTUTC1SP PROTEK ULTRA FOR TRICASTER TC1SP 1 822.00$ 822.00$ NEWTEK NCA NEWTEK CHAMBER APP 1 4,980.00$ 4,980.00$ NEWTEK PSP-10HOUR 10 HOUR PROFESSIONAL SERVICE PLAN 1 2,488.00$ 2,488.00$ EXCERTIS JBA-NTK-TRN-ONL-INTRO INTO TO TRICASTER ONLINE TRAINING 1 896.00$ 896.00$ Equipment Summary Display System 854.28$ Video System 24,307.72$ Audio System 169.44$ Control System 7,113.35$ Rack and Accessories -$ Misc. Materials 3,804.15$ Equipment Subtotal 36,248.94$ AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 28 December 14, 2021 210322 City of Renton Council Chambers OPTIONS CASTUS SERVER Video Manufacturer Description Qty Unit Price Ext. Total CASTUS EST-QC-1X1 QUICKCAST SINGLE CHANNEL HD-SDI SERVER 1 9,600.20$ 9,600.20$ Video Total 9,600.20$ Misc. Materials Manufacturer Item Code Description Qty Unit Price Ext. Total Avidex JBEQ1000 MISC MATERIALS, WIRING & CABLING 1 1,125.63$ 1,125.63$ Misc. Materials Total 1,125.63$ Other Expenses Manufacturer Description Qty Unit Price Ext. Total CASTUS CASTUS ON DEMAND 1 5,908.00$ 5,908.00$ CASTUS SHIPPING & HANDLING 1 223.00$ 223.00$ Equipment Summary Display System -$ Video System 9,600.20$ Audio System -$ Control System -$ Rack and Accessories -$ Misc. Materials 1,125.63$ Equipment Subtotal 10,725.83$ AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 29 December 14, 2021 210322 City of Renton Council Chambers AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 30 December 14, 2021 210322 City of Renton Council Chambers MOBILE CART Display Manufacturer Item Code Description Qty OFE Unit Price Ext. Total PLANAR 998-1247-00 4K PROFESSIONAL PS6574K 65" LED-BACKLIT LCD DISPLAY 1 2,170.73$ 2,170.73$ Display Total 2,170.73$ Video Manufacturer Item Code Description Qty OFE Unit Price Ext. Total VSI D4100 D4100 DECODER 1 705.97$ 705.97$ LUMENS VC-A61PNW PTZ NDI CAMERA 1 1,949.25$ 1,949.25$ Video Total 2,655.22$ Audio Manufacturer Item Code Description Qty OFE Unit Price Ext. Total SHURE MXA310W CONFERENCE MIC 1 770.66$ 770.66$ Audio Total 770.66$ Control Manufacturer Item Code Description Qty OFE Unit Price Ext. Total FS.COM S3410-10TF-P 10-PORT GIGABIT ETHERNET L2 POE+ SWITCH 1 337.87$ 337.87$ Misc. Materials Total 935.37$ Equipment Summary Display System 2,170.73$ Video System 2,655.22$ Audio System 770.66$ Control System 337.87$ Rack and Accessories 2,043.09$ Misc. Materials 935.37$ Equipment Subtotal 8,912.94$ AGENDA ITEM #5. b) AVIDEX INDUSTRIES, LLC 31 December 14, 2021 210322 City of Renton Council Chambers AGENDA ITEM #5. b) AB - 3051 City Council Regular Meeting - 24 Jan 2022 SUBJECT/TITLE: 2020 Washington State Department of Health SNAP Incentive Agreement Amendment 3 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Parks & Recreation Department STAFF CONTACT: Carrie Olson, Farmers Market Coordinator EXT.: 7214 FISCAL IMPACT SUMMARY: Accept an additional $27,500.00, up to $62,000.00, as reimbursement from the Washington State Department of Health between January 1, 2022 and December 31, 2022 for Supplemental Nutrition Assistance Program (SNAP) incentives at the Renton Farmers Market. SUMMARY OF ACTION: From 2016 through 2021, the Renton Farmers Market has facilitated an incentive program for participants in the Supplemental Nutrition Assistance Program (SNAP). Known formerly as 'Fresh Bucks' the incentive was a dollar-for-dollar match of SNAP benefits to use at the Market, with the incentive money coming back to Renton Farmers Market in a reimbursement process from an original grant with the City of Seattle, now with Washington State Department of Health. The Renton Farmers Market looks to continue this successful incentive program with funding from the Washington State Department of Health in 2022. This grant through two prior amendments covered up to $34,500.00 in incentives as reimbursement, from April 1, 2020 though June 30, 2021, but with this thi rd amendment, will allow up to an additional $27,500.00 as reimbursement through December 31, 2022. EXHIBITS: A. 2020 DOH SNAP Incentive Amendment 3 STAFF RECOMMENDATION: Approve Amendment 3 to the 2020 Washington State Department of Health Supple mental Nutrition Assistance Program Incentive Agreement to accept funding at the Renton Farmers Market between January 1, 2022 and December 31, 2022. AGENDA ITEM #5. c) DOH Amendment CBO24912- Page 1 of 2 Revision 04/2020 CONTRACT AMENDMENT 1. NAME OF CONTRACTOR City of Renton - Farmers Market dba Renton Farmers Market 2. CONTRACT NUMBER CBO24912 1a. ADDRESS OF CONTRACTOR (STREET) 1055 South Grady Way, 6th Floor, 2a. AMENDMENT NUMBER 1b. CITY, STATE, ZIP CODE Renton, WA 98057 3 3. THIS ITEM APPLIES ONLY TO BILATERAL AMENDMENTS. The Contract identified herein, including any previous amendments thereto, is hereby amended as set forth in Item 5 below by mutual consent of all parties hereto. 4. THIS ITEM APPLIES ONLY TO UNILATERAL AMENDMENTS. The Contract identified herein, including any previous amendments thereto, is hereby unilaterally amended as set forth in Item 5 below pursuant to that changes and modifications clause as contained therein. 5. DESCRIPTION OF AMENDMENT: The purpose of this amendment is to add $27,500 federal funds, extend period of performance and update the Statement of Work. 5.a Statement of Work: Exhibit A-3: Scope of Work 4. and Payment are revised as follows: Scope of Work: 4. Farmers markets must notify DOH when 75% of annual budget for SNAP Market Match incentives has been redeemed based on the 2022 budget. This notification will allow DOH and the market time to amend this agreement as necessary. Payment: Federal funding must be used by December 31, 2022 and allowable reimbursements are for incentives and administrative costs (calculated at 10% of incentives). The contractor will invoice monthly on A-19 invoice form provided by DOH, and send the invoice to a DOH designated email for timely processing and reimbursement. Payment will only be dispersed if Deliverable #1 and #2 is up-to-date for the respective month. 5b. Consideration: This amendment increases the Contract Consideration by $27,500.00; therefore, the revised maximum consideration of this contract and all amendments shall not exceed $62,000.00. Source of Funds for this Amendment: (FED) $27,500; (ST) $-0-; (Other) $-0-; Total $27,500 Contractor agrees to comply with applicable rules and regulations associated with these funds. 5c. Period of Performance: is extended through December 31, 2022. 5d. The Effective Date of this Amendment: is January 1, 2022. AGENDA ITEM #5. c) DOH Amendment CBO24912- Page 2 of 2 Revision 04/2020 6. All other terms and conditions of the original contract and any subsequent amendments thereto remain in full force and effect. 7. This is a unilateral amendment. Signature of contractor is not required below. Contractor hereby acknowledges and accepts the terms and conditions of this amendment. Signature is required below. 8. CONTRACTOR SIGNATURE (also, please print/type your name) {{Sig_es_:signer1:signature}} DATE {{Dte_es_:signer1:date}} 9. DOH CONTRACTING OFFICER SIGNATURE {{Sig_es_:signer2:signature}} DATE {{Dte_es_:signer2:date}} This document has been approved as to form only by the Assistant Attorney General. AGENDA ITEM #5. c) AB - 3054 City Council Regular Meeting - 24 Jan 2022 SUBJECT/TITLE: Agreement with Mackenzie Engineering, Inc. for City Hall 7th Floor Tenant Improvements Design Development and Contractor Documents RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Facilities Division STAFF CONTACT: Jeff Minisci, Facilities Director EXT.: 6159 FISCAL IMPACT SUMMARY: Funding for this agreement in the amount of $187,572.00 is available from the approved 2021/2 022 Capital Improvement Program budget for the City Hall 7th Floor Remodel with account 316.220070.515.594.18.62.00. Design Development: $50,500 Construction Documents: $34,700 Subtotal (fixed fee): $85,200 Permitting (hourly): $13,479 Construction Contract Administration (hourly): $76,460 Subtotal (hourly): $102,372 TOTAL (hourly + fixed): $187,572 There is sufficient funding in the budget to cover the agreement. SUMMARY OF ACTION: Mackenzie's integrated design professionals will provide Architectural and Interior Design Services for Renton City Hall. The project's scope will be to complete Design development, Construction Documents, Bidding, and Construction Contract Administration for an approximate 3,200SF tenant improvement on the 7th floor for the Human Resources Department. At the beginning of the project, the design team will meet with the Client and stakeholders at the City of Renton to initiate the project. At this meeting, the design team will review previous steps taken up to this point, discuss the next steps for the project and any critical information needed from the Client or stakeholders and validate and make any adjustments to the previous concept plan. They will then prepare plans and design specifications for the construction of the proposed project. Mackenzie was selected off the MRSC list based on their statement of qualifications, experience with similar projects, and design team assigned to provide the following scope of services and fee proposal for the Human Resource Tenant improvement to the 7th floor. We anticipate that it will take Mackenzie 35 weeks to complete the requested scope of work for the project from the day the agreement is executed. EXHIBITS: A. Agreement B. Mackenzie Statement of Qualifications AGENDA ITEM #5. d) STAFF RECOMMENDATION: Execute the agreement with Mackenzie Engineering, Inc. in the amount of $187,572 for Tenant Improvements for the City Hall 7th Floor. AGENDA ITEM #5. d) AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, dated for reference purposes only as November 30,2021, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Mackenzie (“Consultant”). The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide guidance in defining the project vision, goals and design objectives as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than July 31, 2022. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $187,572.00 as described in Exhibit A, plus any applicable state and local sales taxes. Compensation shall be paid on a fixed fee based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for AGENDA ITEM #5. d) PAGE 2 OF 10 such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Standard of Care And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards AGENDA ITEM #5. d) PAGE 3 OF 10 and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City AGENDA ITEM #5. d) PAGE 4 OF 10 during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. AGENDA ITEM #5. d) PAGE 5 OF 10 It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence and $1,000,000 aggregate. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per claim combined single limit, if AGENDA ITEM #5. d) PAGE 6 OF 10 there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Jeffrey Minisci 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6643 Jminisci@rentonwa.gov Fax: (425) 430-6603 CONSULTANT Brett Hanson, Associate Principal Logan Building, 500 Union Street, #410 Seattle, WA 98101 Phone: (206) 749 993 bhanson@mcknze.com Fax: (503) 228-1285 AGENDA ITEM #5. d) PAGE 7 OF 10 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if AGENDA ITEM #5. d) PAGE 8 OF 10 Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Jeffrey Minisci. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the AGENDA ITEM #5. d) PAGE 9 OF 10 other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. AGENDA ITEM #5. d) PAGE 10 OF 10 N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Brett Hanson Associate Principal _____________________________ Date _____________________________ Date Approved as to Legal Form By: __________________________ Shane Moloney City Attorney Clb 11-1-21(1617) Non Standard AGENDA ITEM #5. d) October 5, 2021 (Revised November 9, 2021) (Revised November 17, 2021) City of Renton Attention: Jeff Minisci 1055 S Grady Way, Suite 600 Renton, WA 98057 Re: City of Renton – 7th Floor HR Tenant Improvement Project Number 2210142.00 Dear Jeff: Mackenzie appreciates this opportunity, and we are pleased to present to the City of Renton (“Client”) the following Scope of Services and fee proposal for the Human Resource Tenant Improvement to the east end of the 7th floor. Mackenzie’s integrated team of design professionals will provide Architectural and Interior Design services for the above project. In addition, Mackenzie will retain Mechanical, Electrical, Plumbing (BCE Engineers, Inc.) and Cost Estimating (Roen Associates) consultants to complete the team. See attached proposals from our consultants (Attachment B and C respectively). Our Basis of Design along with our detailed Scope of Services by phase is as follows: BASIS OF DESIGN We understand that the scope of the project will be to complete Design Development, Construction Documents, Bidding, and Construction Contract Administration for an approximate 3,200 SF tenant improvement to the 7th floor for the Human Resources Department at Renton City Hall (refer to concept plan in Attachment A). The tenant improvement will update interior finish materials (to match materials used on the 4th floor Police Training and City Attorney space) including updating acoustic ceiling tile. The following phases outline base services provided by the design team for design and construction contract administration of building design from Construction Documents through Project Close-out. SCOPE OF SERVICES Kick-off Meeting Time Duration: 1 Day At the beginning of the project, the design team will meet with the Client and stakeholders at the City of Renton to initiate the project. At this meeting, the design team will review previous steps taken up to this point and discuss the next steps for the project and any critical information needed from the Client or stakeholders and validate and make any adjustments to previous concept plan (Attachment A). Meeting minutes will be distributed to the Client and full design team throughout the process. P 206.749.9993 F 503.228.1285 W MCKNZE.COM Logan Building, 500 Union Street, #410, Seattle, WA 98101 ARCHITECTURE INTERIORS STRUCTURAL ENGINEERING CIVIL ENGINEERING LAND USE PLANNING TRANSPORTATION PLANNING LANDSCAPE ARCHITECTURE Portland, Oregon Vancouver, Washington Seattle, Washington Exhibit A AGENDA ITEM #5. d) City of Renton City of Renton – 7th Floor HR Tenant Improvement Project Number 2210142.00 October 5, 2021 (Revised November 9, 2021) (Revised November 17, 2021) Page 2 1. Produce updated space plan based on any updates desired by the Client, space plan to include all design criteria noted. Design Development Time Duration: 7 Weeks Design documents shall illustrate and describe the refinement of the design of the project, establishing the scope, relationships, forms, size, and appearance of the project by means of floor plans, reflected ceiling plans, interior elevations, and details. Our goal will be to provide the Client with the necessary information to make educated decisions throughout this phase of the project, particularly so we can hone in on strategies that will enable the project to achieve a successful design within the established budget. Careful consideration of cost of material versus longevity will need to be weighed to prevent the building being built for less money but with compromised longevity. At the conclusion of this task, design development documents will be reviewed by the design team, the Client, and stakeholders. Design Development Documents shall include: 1. Provide design development documents based on approved concept design documents. Design documents shall illustrate and describe the refinement of the design of the project, establishing the scope, relationships, forms, size, and appearance of the project by means of: A. Code analysis and egress plans for entire 7th floor (Verification egress is maintained). B. Architectural floor plan, Finish floor Plan (to include preliminary furniture layout), Schedule of Interior Finishes. C. Reflected ceiling plan to include new LED light fixtures and new acoustic ceiling tile. D. Interior elevations and details. E. Electrical plan (Electrical and lighting). F. Preliminary project manual consisting of: identification architectural materials, systems, and equipment and their criteria and quality standards; investigation of availability and suitability of architectural materials, systems, and equipment; coordination of similar activities of other disciplines. 2. Issue Design Development Documents for the Client and stakeholders to review. 3. Meet at the Client’s Office to review design development documents. 4. Obtain written approval from the Client to proceed with construction documents. Construction Documents Time Duration: 7 Weeks Following approval of Design Development Documents, the design team will initiate the 100% Construction Document phase. The design team will provide those services necessary to prepare drawings and other documents illustrating the general scope, scale, and relationship of project components for approval by the Client. Provide construction documents based on the approved design development documents. The construction documents shall set forth in detail the requirements for construction of the project. 1. Provide construction documents consisting of drawings and specifications, based on the approved Design Development Documents. Design documents shall illustrate and describe the refinement of the design of the project, establishing the scope, relationships, forms, size, and appearance of the project by means of: A. Code analysis and egress plans for entire 7th floor (Verification egress is maintained). AGENDA ITEM #5. d) City of Renton City of Renton – 7th Floor HR Tenant Improvement Project Number 2210142.00 October 5, 2021 (Revised November 9, 2021) (Revised November 17, 2021) Page 3 B. Architectural floor plan, Finish floor Plan (to include preliminary furniture layout), Schedule of Interior Finishes. C. Reflected ceiling plan to include new LED light fixtures and new acoustic ceiling tile. D. Interior elevations and details. E. Electrical plan (Electrical and lighting). F. Preliminary project manual consisting of: identification architectural materials, systems, and equipment and their criteria and quality standards; investigation of availability and suitability of architectural materials, systems, and equipment; coordination of similar activities of other disciplines. 2. Issue the Construction Documents for the Client and stakeholders to review. 3. Meet at the Client’s office to review the Construction Documents. Permitting Assistance (Hourly) Time Duration: 1-2 Weeks Mackenzie’s involvement in permitting of the project includes submitting for and resolving (to the extent defined below), plan review by the Authority Having Jurisdiction (AHJ) which includes the following permits and respective plan review correction notices from AHJ: 1. Prepare permit application and associated forms for the following permit: Building permit. 2. Submit building permit application to City. 3. Update plans/respond to plan check comments. Respond to comments from the building department for each permit. 4. Monitor building permit review (track City staff approval timelines weekly and follow up with reviewers), and work with City reviewers and permit technicians to encourage the permit to be issued efficiently and fees assessed accurately. Provide updates to Client. Assumes 8 hours. Bid Assistance (Hourly) Estimated Time Duration: 4 Weeks Mackenzie will assist the Client in obtaining competitive bids for the construction of the work as follows: 1. Coordinating Client-provided Division 00 specifications for the project (instruction to bidders, bid forms, general conditions). 2. Issue bid documents consisting of bidding requirements, proposed contract forms, general conditions, supplementary conditions, drawings, and specifications to General Contractors for bidding. 3. Consider Substitution Requests, properly submitted as allowed by the Contract Documents, and include any approved Substitution Requests in addenda. 4. Organize, prepare agenda, and attend pre-bid meeting at project site. 5. Prepare pre-bid meeting minutes and issue to attendees. 6. Respond to written questions from General Contractors during the bid period, via addenda as appropriate, to address clarifications to bid documents prepared by Mackenzie and/or our consultants. 7. Assist the Client in reviewing and qualifying General Contractors for inclusion as a selected bidder (to include that they are in good standing with the state, include bid security with submission, acknowledge all addenda’s, and that the bid is signed and sealed). 8. Open and review sealed bids with the Client to evaluate conformance with bid criteria. Architect will document and distribute bid results to General Contractor bidders upon the Client’s written approval to do so. AGENDA ITEM #5. d) City of Renton City of Renton – 7th Floor HR Tenant Improvement Project Number 2210142.00 October 5, 2021 (Revised November 9, 2021) (Revised November 17, 2021) Page 4 Construction Contract Administration (Hourly) Estimated Time Duration: 12-15 Weeks In the Construction Contract Administration Phase, the design team will provide those services necessary for the administration of the construction contract as set forth in the General Conditions and Supplementary General Conditions of the construction contract. The Construction Phase for the project will commence with the start of construction and will terminate when final completion is obtained, and the project has been closed out. This phase anticipates thirty (30) Client meetings via conference call, two (2) every week through the duration of construction, which is estimated at twelve (12) to fifteen (15) weeks (including project closeout). The anticipation of these meetings will be as needed in an on-call status. Mackenzie will provide administration of the construction contract between the Client and the General Contractor as follows: 1. Mackenzie Project Manager will attend pre-construction meeting at the Client’s office. 2. Review and act on properly prepared specified submittals once. 3. Provide in-office support to assist with normal construction contract administration duties for items such as phone calls and requests for additional information (RFIs) for clarification to contract documents prepared by Mackenzie and our consultants as follows: A. Project Manager for up to four (4) hours a week for up to fifteen (15) weeks. 4. Conduct job site visits to observe the work in progress and prepare written field observation report(s) as follows: A. Project Manager to attend up to two (2) job site visits during the course of construction. 5. Will keep a project log for items such as substitution requests, RFIs, submittals, COPs, and change orders. 6. Will process and review monthly properly prepared applications for payment from the General Contractor, both draft and final monthly applications. 7. Mackenzie will conduct a punch list site visit to observe the substantially complete work-in-progress, prepare written punch list report, prepare and issue a Certificate of Substantial Completion. If needed, punch list verification will occur once work has been complete and documented by the General Contractor. Warranty Review of site observation at 11 months after substantial completion. Mackenzie will review the facility and provide recommendation to the Client in connection with inadequate performance of materials, systems and equipment under warranty; inspection(s) prior to expiration of the warranty period to ascertain adequacy of performance of materials, systems, and equipment; documenting defects or deficiencies and assisting the Client in preparing instructions to the Contractor for correction of noted defects. FEE SUMMARY Our fixed and hourly fees for the disciplines and related design services described above are as follows: AGENDA ITEM #5. d) City of Renton City of Renton – 7th Floor HR Tenant Improvement Project Number 2210142.00 October 5, 2021 (Revised November 9, 2021) (Revised November 17, 2021) Page 5 Design Development: $50,500 Construction Documents: $34,700 Subtotal (fixed fee): $85,200 Permitting (hourly): $12,463 Bid Assistance (hourly): $13,479 Construction Contract Administration (hourly): $76,430 Subtotal (hourly): $102,372 TOTAL (hourly + fixed): $187,572 Reimbursable expenses (printing, copying deliveries, ride share vehicles, application-based transportation, mileage, etc.) are not included in the fee outlined above and will be invoiced at 1.12 times cost. ASSUMPTIONS Please review and notify Mackenzie if Client believes that any of the Assumptions listed here are either inaccurate or unreasonable prior to project commencement. Please also notify Mackenzie if any additional clarity is needed for the client to fully understand these Assumptions. In addition to the Scope of Services outlined above, we have assumed the following: 1. Client will provide current electronic files of existing building, Revit model of existing facilities and any other reports and/or surveys that are available, and other studies and/or reports as may be necessary for completion of the project. A. If the Client provides a Revit model of existing facilities, it is assumed that the Client-provided Revit model will be developed to a Level of Development (LOD) of 200 – 300 as necessary for Mackenzie to facilitate design and produce Construction Documents. Mackenzie will have the opportunity to review the Revit model in advance of starting design services and to generally assess the LOD of the Client-provided Revit model. If it is discovered that the Revit model provided for Basis of Design is not accurate compared to existing as-built conditions, any corresponding redesign effort will be assessed at the time of discovery and impacts to scope, fees and schedule will be addressed via additional services agreement. 2. Scope and fee are based on Client not hiring a third party Client Representative to act on their behalf during any phase(s) of the project. If a third-party PM is hired by the Client, Mackenzie reserves the right to estimate scope and fee impacts that will result in additional services. 3. The Client will not be pursuing sustainability certification for the project (i.e., LEED, Green Globes, WELL, etc.). 4. The Client will approve the Documents at the conclusion of each phase prior to proceeding with the next phase. Redesign efforts after prior Client approvals, including but not limited to Client-driven design modifications, value engineering, cost reduction alternatives to the approved design, or other such changes, will be provided as an additional service, with scope, schedule, and fees to be evaluated on a case-by-case basis. 5. Mackenzie Scope of Service and fees are based on project phases running in sequential order without delay, pause or project being put on hold for any reason between phases. 6. Client is responsible for all fees paid to public bodies having jurisdiction over the project. 7. Subject to the applicable Standard of Care, Mackenzie will design the Project in accordance with applicable laws, including current Federal ADA Accessibility Standards and as required by the Authority Having Jurisdiction (AHJ) AGENDA ITEM #5. d) City of Renton City of Renton – 7th Floor HR Tenant Improvement Project Number 2210142.00 October 5, 2021 (Revised November 9, 2021) (Revised November 17, 2021) Page 6 for Building Permit per the AHJ’s current edition of the governing building code, and by reference therein ANSI ICC/A117.1 (“Building Code”) for new construction. Notwithstanding the foregoing sentence, the Client acknowledges that various governmental codes and regulations, including without limitation the ADA and FHA, are subject to varying and sometimes contradictory interpretation and that the ADA is not a detailed building code. In the case of such conflicts or differing interpretations, Mackenzie will notify the Client thereof and will endeavor to design to the most stringent interpretation acceptable to the AHJ. 8. The Client acknowledges that in order to construct the Work, the Client’s contractor will provide additional information stipulated in the Construction Documents that include shop drawings, product data, samples and other similar submittals, which the Architect and other disciplines included herein shall review to the extent of confirming consistency with the design intent depicted in the Construction Documents. 9. All meetings will occur as described in each phase in the scope of work, other than construction site meetings unless specifically noted otherwise within the Scope of Services outlined above. We will record and distribute minutes following each meeting for all meetings through all phases up to Construction Contract Administration. During Construction Contract Administration, the General Contractor will provide meeting minutes. Mackenzie will review these minutes for accuracy. 10. Building/Site Renovation: Mackenzie will work with the Client to align on the Client’s program for the Project, including goals and objectives, and will develop the design in accordance with applicable codes and laws, subject to and in accordance with the applicable standard of care. Client acknowledges that Projects involving additions and remodels of existing sites/buildings (compared to new construction) create more uncertainty and subjectivity as to code and law interpretation and increases the chance that applicable agencies will have differing interpretations that might require redesign services. Such agency interpretations may not be made known until the Construction Documents and/or Plan Check phase of the Project. Accordingly, Client acknowledges and agrees that Mackenzie expressly excludes any services necessary to address these types of differing code and law interpretation issues from Mackenzie’s scope of services, and that such services (including any necessary redesign services) will, upon Client’s approval, be performed by Mackenzie as an additional service. 11. Conditions not depicted on available existing site and/or building documents, provided by the Client, or readily visible on project walkthroughs are excluded. Such impacts will be evaluated at the time of discovery and addressed via additional services as necessary. 12. Mackenzie will rely on Client-provided existing facilities information for project, including but not limited to type of construction, building area, occupancy classification and other such parameters affecting design, construction documents, and permitting. 13. Based upon our limited initial understanding of the project, it does not appear that a seismic upgrade will be required to the existing facilities as triggered by code or other jurisdictional requirements. These triggers typically include, but are not limited to, change of use/occupancy classification or modification to existing structural systems. Should it be determined throughout the course of the project that a seismic upgrade is required, such as through further understanding of the program, code analysis, or feedback from the authority having jurisdiction, those impacts will be evaluated and added as additional services. 14. Square footage calculations will be provided as required to confirm compliance with building and zoning code requirements only. 15. Mackenzie will utilize Revit as the documentation platform for the project. Our proposed scope/fee is based on the Revit model Level of Development (LOD) of 200 - 300 as necessary for Mackenzie to facilitate design and produce Construction Documents. We anticipate that Client’s consultants/vendors will also utilize Revit for their documentation, will be responsible for modeling and detailing their respective components, and will comply with Mackenzie’s expectations for document control standards. Mackenzie will develop the base model file and provide it to the consultant team for coordination. AGENDA ITEM #5. d) City of Renton City of Renton – 7th Floor HR Tenant Improvement Project Number 2210142.00 October 5, 2021 (Revised November 9, 2021) (Revised November 17, 2021) Page 7 16. Regardless of level of Revit Model Level of Development (LOD) and anticipated and/or non-anticipated use by the Client, Client’s consultants, vendors, General Contractor and/or any other third party not the original author of the Revit model and data contained therein; with or without Mackenzie’s knowledge, nothing in the Revit model supersedes the formally issued stamped and signed hard copy Construction Documents. 17. For additional Assumptions related to the Scope of Services of our retained consultants, refer to their attached proposals. EXC LUSIONS Please review and notify Mackenzie if Client believes that any of the Exclusions listed here are to be included in Mackenzie’s Scope of Services prior to project commencement. Please also notify Mackenzie if any clarity is needed for the Client to fully understand these Exclusions. In addition to any Exclusions outlined within the proposal above, we have also excluded the following from our proposed scope of services. 1. Client-provided consultant services 1.a. Coordination of Client-provided consultants not identified at the date of this proposal. 2. Land Use Process/Permitting 2.a. Appeals, variances, public hearings, land use approvals, conditional use reviews, or any required adjustments other than as specifically outlined within our Scope of Services above. 2.b. Meetings with public agencies or other meetings other than those specifically identified in Scope of Services above. 2.c. Formal Building code interpretation requests and/or appeals. 2.d. Permits other than those identified within the proposal identified above (e.g., phased permitting, trade permits, separate demolition permit, any other special permits). 3. Standard Design Items 3.a. Square footage calculations beyond those required to confirm compliance with building and zoning code requirements. (Calculation of gross, net, and rentable square footages, such as BOMA calculations, are not included). 4. Other Design Disciplines 4.a. Traffic Engineering, Planning, Analysis. 4.b. Acoustical engineering design and/or services. 5. Unique Design Services 5.a. Special foundation systems. 5.b. Floor vibration analysis and design for footfall impact. 5.c. Vibration analysis and design. (Equipment and/or sources other than footfall impact). 5.d. Equipment support or racking systems. 5.e. Graphics and/or signage design, permitting, and related coordination. 5.f. Furniture selection, specifications, requirements and all related coordination. 5.g. Sustainability Certification Services. AGENDA ITEM #5. d) City of Renton City of Renton – 7th Floor HR Tenant Improvement Project Number 2210142.00 October 5, 2021 (Revised November 9, 2021) (Revised November 17, 2021) Page 8 6. Construction Process 6.a. Process and act on partial or incorrect (multiple rounds) of non-compliant submittals. 6.b. Materials testing/special inspections. 6.c. As-built certification to local jurisdiction unless noted specifically above within our Scope of Services. 7. Graphics/BIM 7.a. Presentation-level 3D renderings other than conceptual studies to describe design intent or as utilized as part of Mackenzie's design process unless specifically noted within our Scope of Services above. 7.b. Marketing materials. 7.c. No Navisworks files or Clashing will be provided or performed. Deliverables shall be PDF and/or hardcopy only. Revit models and sheets will be created to Mackenzie standards. 7.d. No formal BIM Execution Plan will be provided. Nothing in the Revit model supersedes the formally issued stamped and signed hard copy Construction Documents. 7.e. Use of CAD Drawings or BIM models by any parties other than the design team. 8. Expenses/Billing 8.a. Reimbursable expenses. 8.b. Special billing requirements required by Client outside of Mackenzie's standard billing procedures. 8.c. Building permit fees, design review fees, or any other fees paid to public bodies having jurisdiction over the project. It is our understanding the project will start in the next 30 days. If the proposal is agreeable to you, we can prepare a quick contract. Please note that this proposal is valid for 90 days. We look forward to working with City of Renton on this new project. If you need additional information or have any questions, please do not hesitate to call. Sincerely, Kim Doyle Brett Hanson Project Manager Architect of Record Enclosure(s): Hourly Billing Rate Schedule Reimbursable Rates Schedule Attachment A – Concept Floor Plan dated September 12, 2021 Attachment B – BCE Engineers, Inc. proposal dated September 22, 2021 Attachment C – Roen Associates proposal dated October 1, 2021 c: Ben Hedin – BCE Engineers, Inc. Matt Wiggins – Roen Associates AGENDA ITEM #5. d) O:\WP\WP Library\ADMIN-GENERAL OFFICE\Rate and Reimbursable Schedules\SEA Hourly Billing Rate Schedule-210929.docx HOURLY BILLING RATE SCHEDULE* PRINCIPALS $ 160 – $ 280 ARCHITECTURE/LANDSCAPE Design Director $ 175 – $ 220 Senior Project Architect $ 160 – $ 250 Project Architect I – III $ 100 – $ 200 Architectural Designer II-III $ 80 – $ 165 Architectural Designer I $ 60 – $ 95 Designer/Drafter $ 50 – $ 80 Intern $ 50 – $ 75 ENGINEERING Senior Project Engineer $ 160 – $ 250 Project Engineer I – III $ 100 – $ 200 Designer I – II $ 70 – $ 140 Transportation Analyst I – II $ 65 – $ 115 Designer/Drafter $ 80 – $ 130 Intern $ 50 – $ 75 PLANNING Senior Project Planner $ 150 – $ 235 Project Planner I – IV $ 90 – $ 200 Permit Coordinator $ 55 – $ 95 Assistant Planner $ 65 – $ 100 Intern $ 50 – $ 75 INTERIOR DESIGN Senior Project Interior Designer $ 150 – $ 230 Interior Designer III – V $ 100 – $ 175 Interior Designer I – II $ 60 – $ 135 Intern $ 50 – $ 75 ADMINISTRATION Administrator $ 60 – $ 175 Word Processor $ 70 – $ 110 Graphic Artist $ 85 – $ 130 *Subject to change April 2022 AGENDA ITEM #5. d) O:\WP\WP Library\ADMIN-GENERAL OFFICE\Rate and Reimbursable Schedules\Reimbursables-SEA.docx April 2018 REIMBURSABLE CHARGES Mackenzie will charge the following standard, cost-based rates for in-house reimbursable items listed below: IN-HOUSE PRINTING Scanning – Black & White Small Format: $0.25/sheet (8-1/2 x 11 - 11 x 17) Large Format: $1.00/sheet (Including Half Size) Scanning – Color Small Format: $0.50/sheet (8-1/2 x 11 - 11 x 17) Large Format: $3.00/sheet (Including Half Size) Printing/Copying – All Sizes Black & White: $0.21/sq. ft. Full Color: $4.00/sq. ft. Fax Local: $1.00/sheet Long distance: $1.30/sheet OTHER IN-HOUSE REIMBURSABLE ITEMS Digital Photo Documentation $15.00/download Check Generation Fee $25.00 Automobile Mileage Billed according to IRS guidelines Delivery Service Fixed rates: $7.75 to $54.40 (depending on mileage) Data Supplies CD documentation: $15.00 DVD documentation: $30.00 Report Binder Without tabs: $3.00/book With tabs: $4.00/book Foamcore: $4.25/sheet AGENDA ITEM #5. d) RENTON CITY HALL RENOVATIONS 07.27.21 FLOOR PLAN OPTIONS 2200326.00 SEVENTH FLOOR PLAN SCALE: 1/16" - 1'-0" 10.00° ARCHIVE 740 SOUTH STAIRWELL 743 TELEPHONE ROOM 742 BREAK ROOM 735 LOBBY 737 COUNTER BROADCAST 741 OFFICE 736 OFFICE 735 OFFICE 734 MICROFILM 730 OFFICE 725 CONFERENCE 727 ELEV E4 ELEV E3 ELEV E2 ELEV E1 COUNCIL CHAMBERS 702 EXISTING ELEVATOR LOBBY 744 CLOSET 741A OFFICE AREA 728 CONFERENCE 729 OFFICE 732 AREA OF WORK CONF 733 CONF 738 WS WS WS WS WS 10' - 6"10' - 6"10' - 6"EQEQWSWSWSHR Feedback - This option seems to be the closest to meeting our needs. Please see the Power Point document titled "HR Feedback 2021-08-11" that is similar layout along with questions. 4'-0" 5'-0" 09.12.21 Attachment A - Page 1 of 1 SMALL CONF ANALYST 4(8x10)ANALYST 5(8x10)ANALYST 6(8x10)MANAGER 3 OFFICE MANAGER (11x10) ELLEN MANAGER 2 MANAGER 1 ANALYST 1 (8x10) ANALYST 2 (8x10) ANALYST 3 (8x10) WAITING SHARED BREAK ROOM SMALL CONF COPY AREA |SUPPLYSTORAGESECURE FILES WORK | MTG TABLE VENDING RECEPTIONWS (8x9) MEDIUM CONF AGENDA ITEM #5. d) Attachment B - Page 1 of 2AGENDA ITEM #5. d) Attachment B - Page 2 of 2AGENDA ITEM #5. d) Recap Fee Quote Estimating Services 500 Union Street, Suite 927 121 S. Wall St. Seattle, Washington 98101 Spokane, Washington 99201 206 343 1003 509 838 8688 Estimator Role Hours Rate Extension Subtotal Estimator Hours Rate Extension Subtotal Total Schematic Design Roger Roen Review 145$ -$ Mechanical 145$ -$ Estimate Skott Young Estimator 145$ -$ Electrical 145$ -$ Matt Wiggins Lead 145$ -$ Subtotal Estimating Fee, Schematic Design -$ -$ -$ Design Roger Roen Review 1 145$ 145$ Mechanical 4 145$ 580$ Development Skott Young Estimator 12 145$ 1,740$ Electrical 4 145$ 580$ Estimate Matt Wiggins Lead 8 145$ 1,160$ Subtotal Fee, Design Development Estimate 3,045$ 1,160$ 4,205$ Construction Roger Roen Review 1 145$ 145$ Wade Botting Mechanical 4 145$ 580$ Documents Skott Young Estimator 8 145$ 1,160$ Jerrod Gummer Electrical 4 145$ 580$ Estimate Matt Wiggins Lead 8 145$ 1,160$ Subtotal Fee, Construction Dosucments Estimate 2,465$ 1,160$ 3,625$ Total Fee Quote 5,510$ 2,320$ 7,830$ 1. Estimates are for construction only. 2. Fees include one round of review and modifications with architect/engineer and owner for each of the work areas. 3. Allow one week from reciept of documents to complete the estimate. 4. Includes one review meeting with the City at each phase. 5. There will be no SD estimate by Roen Renton 7th Floor TI Project Revised Fees 10-1-2021 Divisions 1 - 14, 31-33 Divisions 21-23, 26-28 Cost Estimating Fee Quote Design Development and Construction Documents MacKenzie Architects Renton TI Fee Quote Rev 10-1-2021 Printed on 10/1/2021 Attachment C - Page 1 of 1 AGENDA ITEM #5. d) Statement of Qualifications MRSC Roster 2020 AGENDA ITEM #5. d) OUR HISTORY. OUR FUTURE. OUR PROMISE. The values of our founder, Tom Mackenzie, remain the hallmarks of our firm. Upon this foundation we have, steadily and intentionally, built leaders in architecture, interiors, engineering, and planning, focused on delivering excellence in design and service to our clients. This mark is our signature and our promise. AGENDA ITEM #5. d) Qualifications for Roster ©2020 Mackenzie Engineering Inc. Unless noted, all text, video recordings, photos, drawings, computer generated images and/or statements are owned by Mackenzie and protected by copyright and/or other intellectual property laws. No part of these pages, either text or image may be reproduced, modified, stored in a retrieval system or retransmitted, in any form or by any means, electronic, mechanical, or otherwise without prior written permission. Mackenzie®, and M.™ and all corresponding logos and designs are service marks and/or registered service marks of Mackenzie Engineering Inc. All rights reserved. TABLE OF CONTENTS About Mackenzie........................................................................................1 Integrated Design Services......................................................................2 Approach to Projects................................................................................4 Public Buildings..........................................................................................6 Commercial Office & Healthcare...........................................................11 Retail...............................................................................................................13 Distribution...................................................................................................15 Manufacturing..............................................................................................16 Mixed Use......................................................................................................18 Corporate Interiors & Campus Design................................................20 Tenant Improvements...............................................................................21 Parks and trails............................................................................................23 Additional Team Members......................................................................5 AGENDA ITEM #5. d) Page 1 Qualifications for Roster ABOUT MACKENZIE MACKENZIE AT A GLANCE Established in Portland, Oregon in 1960 Offices in Vancouver and Seattle, Washington and Portland, Oregon 180+ employees Architecture Interiors Structural, Civil and Traffic Engineering Land Use & Transportation Planning Landscape Architecture Mackenzie is a design firm for the built environment, this year celebrating its 60th anniversary and looking forward to designing the next 60 years together with its clients. Throughout its legacy, Mackenzie’s services have evolved, and the firm now offers specialized services across a range of disciplines, including architecture, interior design, structural, civil and traffic engineering, land use and transportation planning, and landscape architecture. Mackenzie’s integrated design approach masterfully navigates the entirety of a project, from studies and assessments to technical challenges and innovative solutions. Design driven and client focused, collaborative partnerships are integral to Mackenzie’s approach. The firm proudly advocates for its clients to ensure every project achieves its goals and is delivered with the highest level of service. For more information, visit www.mcknze.com. Qualifications In the following pages, we have outlined Mackenzie’s qualifications for the MRSC Rosters. We cover the firm’s integrated design services, approach to projects, and expertise in a variety of project types and market sectors, including resumes of key personnel with specialized experience in each. Finally, we have included additional resumes of staff that may serve on a project team, depending on the services required. AGENDA ITEM #5. d) Page 2 MRSC INTERIOR DESIGN Our interiors group creates flexible designs, and prizes a layout’s ability to adapt to future uses and changes in client demands. The team has expertise in sustainable design methods, as well as a deep understanding of workplace strategy, and the built environment influences the performance of its users. ARCHITECTURE The architecture team delivers design excellence with a client- focused, results-oriented approach informed by decades of experience. With a focus on our clients’ needs, and a cost-effective process, we’ve designed a very wide variety of building types for both public and private clients. Mackenzie’s architects aim to create lasting value for clients, their communities, and their environment. LANDSCAPE ARCHITECTURE Our landscape architects pursue the creation of meaningful places. We achieve this through design solutions that simultaneously meet the client’s goals, reflect the values and characteristics of the Pacific Northwest, and enhance the natural environment. STRUCTURAL ENGINEERING Our structural engineers develop sophisticated, cost-effective solutions in concrete, steel, post-tensioned systems, and wood. The team is well versed in the unique structural challenges of clear spans, heavy loading, vibration reduction, and in a region vulnerable to earthquakes, our team is on the leading-edge of seismic design and upgrades. INTEGRATED DESIGN SERVICES AGENDA ITEM #5. d) Page 3 Qualifications for Roster TRANSPORTATION PLANNING Mackenzie’s transportation planners strive to achieve safe, balanced, and efficient multimodal systems, while supporting livability and fostering economic development in an energy-efficient and environmentally sound manner. CIVIL ENGINEERING Our civil engineering staff excels with fast-track project approaches, and has in-depth experience in stormwater design, drainage, construction staging, roadway standards, and the hydraulic design of transportation systems. We focus on anticipating problems and identifying solutions, expediting the permit process, meeting crucial time schedules, and forecasting budgets. LAND USE PLANNING Our land use planning expertise, developed over 25 years of working with private and public sector clients, is structured around a solution- oriented approach to development issues. Our varied experience, as well as out up-to-date knowledge of public policy, regulatory issues, and LEED standards, enables us to recognize opportunities to benefit our clients and enhance project value. AGENDA ITEM #5. d) Page 4 MRSC Mackenzie’s project approach is a collaborative process that encourages all stakeholders to participate in the entire process. MULTI-DISCIPLINED IN-HOUSE STAFF Our in-house team is comprised of professionals in architecture; civil and structural engineering; landscape architecture; land use and transportation planning; traffic signal design; and interior design. Collaboration is second nature at Mackenzie, and our cross-discipline ethos keeps design direction focused, achievable, and cost-effective. COMMUNICATION We believe communication is the most critical element to every project’s success. Mackenzie is committed to maintaining clear, consistent communication among all parties. Our design team meets with clients regularly, and we organize and document our meetings with detailed agendas and comprehensive minutes. We document telephone conversations and field observations and distribute them to key team members, keeping everyone informed as the project develops. GOALS & OBJECTIVES At the onset of each project, our team identifies critical issues, establishes goals, and determines objectives by working closely with the client. This leads to accurate evaluations and creative design solutions that will serve as the foundation of each step of the design process. DESIGN TECHNIQUES The design process is one of consensus building among the project team, made up of Mackenzie staff and client representatives. Each phase of the design process is a building block to the next phase. An essential element in our success is our ability to develop, present, and implement design alternatives, which increase flexibility and clarity of direction. Our goal is to enable our clients to make informed decisions and address the project goals. QUALITY CONTROL Quality control and quality assurance begins and ends with communication. Our team schedules periodic team meetings to keep everyone on the same page, and provides peer reviews at major milestones, which are documented and provided to the client. Our team provides a detailed coordination review of each of the drawing submittal sets, indicating discrepancies and clarifications required for proper document completion. Resolving problems on paper during the design phase minimizes confusion during construction-reducing RFIs, change orders, and construction delays. APPROACH TO PROJECTS AGENDA ITEM #5. d) Page 5 Qualifications for Roster COST ESTIMATION Mackenzie’s project budgets almost never exceed our client’s expectations. The key is continuously testing all assumptions and design decisions against the strictest of measures—dollars. There’s always more than one way to tackle a design challenge. During the design process we develop alternative design solutions, including pros and cons and the economic impacts of each. These options give the team the clarity and flexibility to meet budgets. We often use a third party cost estimator to provide independent estimates, while our team will provide cost oversight and review, review cost estimates prepared by all parties, and make recommendations as to their completeness. PROJECT SCHEDULE & STAFF TRACKING There are two keys to meeting a project schedule, and the first is appropriate staffing. With more than 100 professionals, we have the resources to choose the most appropriate personnel, who will remain on projects from inception to completion. The second is proper planning. With a client’s direction, Mackenzie establishes specific milestones for project approval. We develop realistic design and construction schedules that meet our clients’ needs, and then see that all team members adhere to the established schedule. Mackenzie prides itself on meeting the agreed-upon schedule. Design teams meet weekly to review pending work and progress of work to date, and we’re able to leverage in-house cross-trained staff to assist at the critical stages of the project. It is invaluable to have the staff under one roof: it allows us to resolve issues quickly and minimizes delays. PROJECT COMPLETION & SUCCESS The project principal and project manager stay focused on projects throughout construction, ensuring continuity both of the team and design intent. Our team evaluates and prepares change orders, and reviews shop drawings, submittals, and pay applications. Mackenzie representatives attend regular project meetings and site observations, and respond to contractor questions. Upon project completion, we walk through the project with the client to develop a punch list of outstanding items to finalize completion, and assist the contractor in obtaining certification for occupancy and prepare record drawings based on contractor revisions. AGENDA ITEM #5. d) Page 6 MRSC Bainbridge Island Fire Station 21 Wilsonville City Hall Woodburn Police Station Mackenzie has extensive experience in providing planning, design, and contract administration for public safety projects, such as fire stations, police stations, related emergency response facilities, and correctional centers. We are proud of the contributions our projects have made to the communities in which the projects are located. We have a clear understanding of the responsibilities inherent in providing cost- effective, durable design for civic projects. SELECTED EXPERIENCE Adna Volunteer Fire Station, Lewis County Fire District 6, Adna, WA Algona Police & City Hall Needs Assessment, Algona, WA Bainbridge Island Fire Stations 21 & 22, Bainbridge Island, WA Bonney Lake Justice Center, Bonney Lake, WA Buckley Fire Station, Buckley, WA Camas Municipal Center Feasibility Study, Camas, WA Canby Police Station, Canby, OR Canby Utility Offices & Public Works Facility, Canby, OR Cherry Lane, Jones Farm & Ronler Acres Fire Stations, Hillsboro, OR Clackamas County Fire Stations 6, 9 & 11 Remodels, Oregon City, OR Clackamas County Public Services Building, Oregon City, OR Clark County Fire Stations 61, 62 & 63, Vancouver, WA Dundee Fire Station, Dundee, OR Hood River Fire Station, Hood River, OR Hood River Police Station, Hood River, OR Keizer Civic Center, Keizer, OR Kelso City Hall/Police Station Value Engineering, Kelso, WA Milwaukie Public Safety Building, Milwaukie, OR Rockwood Public Safety Facility, Gresham, OR Salem Fire Stations 1, 2, 3, 4, 6 & 9 Seismic Upgrades, Salem, OR Salem Fire Stations 5, 7, 10 & 11, Salem, OR Sandy Police Station, Sandy, OR St. Helens Police Station, St. Helens, OR Vancouver Evidence Facility, Vancouver, WA Vancouver Fire Stations 1 & 2, Vancouver, WA Vancouver Operations Center, Vancouver, WA Vancouver Police East & West Precincts, Vancouver, WA DES Operations Facility Needs Assessment & Concept Study, Gresham, OR West Linn Police Station, West Linn, OR Woodburn Police Facility, Woodburn, OR Wilsonville City Hall, Wilsonville, OR Bonney Lake Justice Center PUBLIC BUILDINGS Clark County Fire Station 1 AGENDA ITEM #5. d) BRETT HANSON AIA, GGP, LEED AP, NCARB Associate Principal | Architect A leader in Mackenzie’s Seattle office, Brett Hanson assists clients with a range of services from due diligence studies and needs assessments through design and construction. He has directed teams across a variety of project types throughout the past decade, but specializes in essential facilities and civic buildings. Brett has helped more than a dozen police departments across the Pacific Northwest develop new and improved facilities. SELECTED EXPERIENCE Algona Police Due Diligence Investigation, Algona, WA Bainbridge Fire Stations 21 & 22, Bainbridge Island, WA Beaverton Police Site Analysis Study, Beaverton, OR Bellevue Galleria Expansion Design, Bellevue, WA Canby Police and Municipal Court Pre-Design Study, Canby, OR Concordia Law School, Boise, ID Consumers Power Inc. HQ, Philomath, OR George Fox University Stadium, Newberg, OR Gladstone Police Needs Assessment, Gladstone, OR Gresham Police, Rockwood Community Policing Facility, Gresham, OR Hillsboro Fire, Police and Library Master Plan, Hillsboro, OR Interbay Simply Storage, WA Keizer City Hall and Police Station (LEED Silver), Keizer, OR Kent Public Works Needs Assessment, WA Lincoln City Police Needs Assessment, Lincoln City, OR Mutual Materials Retail Store, WA Oregon City Police, Oregon City, OR Port of Seattle On-Call Services, Seattle, WA Portland General Electric (PGE) Service Center, Portland, OR RiverEast Center Renovation, Portland, OR Salem Fire Station 5, 7, 10, & 11 HVAC Upgrades, Salem, OR Sandy Police Needs Assessment and Site Selection, Sandy, OR Tarragon Lakeland Commons II Retail Center, WA Techpoint Commons, LLC, FAA Building, Hillsboro, OR Vancouver Police Central & East Precincts, Vancouver, WA Waste Management Operations Center, Spokane Valley, WA West Linn City Hall Feasibility Study, West Linn, OR West Linn Police Station Design, West Linn, OR Woodburn Police Facility, Woodburn, OR EDUCATION University of Oregon, Bachelor of Architecture PROFESSIONAL REGISTRATIONS Licensed Architect: WA, OR National Council of Architectural Registration Boards Certification Page 7 Qualifications for Roster AGENDA ITEM #5. d) JEFF HUMPHREYS AIA, CSI, GGP, LEED AP BD+C, NCARB Principal | Architect Leader of the firm’s public projects team, Jeff Humphreys joined Mackenzie in 1996 and has more than 20 years of architectural experience. Jeff specializes in public safety and emergency response facilities and has been project lead on nearly all of Mackenzie’s public safety projects over the past decade. He takes an active role in the design community, and regularly presents at fire and police design conferences. He is a board member for the Oregon Fire Chiefs Foundation and serves on the IFCA Sustainability Committee. His projects routinely come in with change order rates of 2 percent or less, well below the industry standard. SELECTED EXPERIENCE Bainbridge Island Fire Department, Bainbridge Island, WA Beaverton Public Safety Building, Beaverton, OR Bonney Lake Justice Center, Bonney Lake, WA Buckley Fire Station, Buckley, WA Canby Police Station, Canby, OR Cherry Lane & Jones Farm Fire Stations, Hillsboro, OR Clackamas County Public Services Building, Oregon City, OR Concordia University Library & Hilken Community Stadium, Portland, OR Dundee Fire Station, Dundee, OR Hood River Fire Station, Hood River, OR Keizer Civic Center, Keizer, OR Kruse Oaks I, II & III Office Buildings, Lake Oswego, OR Medford Fire District Wide Assessment, Medford, OR Portland Fire & Rescue Station 12, Portland, OR Port of Portland Facilities Campus Master Plan, Portland, OR Rockwood Community Policing Facility, Gresham, OR Salem Fire Stations 5, 7, 10 & 11, Salem, OR Sandy Police Station, Sandy, OR Two Park Place Office Building, Vancouver, WA Vancouver Operations Center, Vancouver, WA Vancouver Police East & West Precincts & Evidence Facility, Vancouver, WA Washington County Facility Upgrades, Washington County, OR West Linn Police Station, West Linn, OR EDUCATION University of Oregon, Bachelor of Architecture PROFESSIONAL REGISTRATIONS Licensed Architect: WA, ID, OR Construction Specifications Institute, CDT Certification LEED Accredited Professional BD+C Green Advantage Certification Green Globes Professional National Council of Architectural Registration Boards Certification PROFESSIONAL AFFILIATIONS International Association of Chiefs of Police International Association of Fire Chiefs, Sustainability Committee Oregon Fire Chiefs Foundation Board of Directors Page 8 MRSC AGENDA ITEM #5. d) Page 9 Qualifications for Roster EDUCATION University of Oregon, Bachelor of Architecture Seattle University, Master of Business Administration Program PROFESSIONAL REGISTRATIONS Licensed Architect: WA, OR, CA, ID, MD, MO, NV, NJ, SD, UT, TX LEED Accredited Professional BD+C National Council of Architectural Registration Boards Certification PROFESSIONAL AFFILIATIONS American Institute of Architects Member Green Building Initiative, Board of Directors Chairman U.S. Green Building Council Member American Institute of Architects, Portland Chapter Past President 2004-2005 American Institute of Architects, Northwest Pacific Region Board Member 2003-2005 RICHARD J. MITCHELL AIA, LEED AP BD+C, NCARB Principal | Architect Rich Mitchell joined Mackenzie in 1989, and is known for his organizational abilities and clear communication. He takes a holistic approach to design, understanding and balancing client goals with stakeholder input, jurisdictional requirements, and budget realities. He believes project success is rooted in collaboration and an integrated approach wherein all disciplines work in concert to achieve creative, efficient design solutions. SELECTED EXPERIENCE 24 Hour Fitness, Multiple Locations, CA & WA 1510 Technology Center, Portland, OR Bonney Lake Justice Center, Bonney Lake, WA City University, Fife, WA Clackamas County Public Services Building, Oregon City, OR First Consumers National Bank, Albany & Portland, OR Foster Pepper Shefelman, Seattle, WA Hyla Crossing Office Building, Issaquah, WA Land America, Seattle, WA Moss Adams, Seattle, WA Nokia, Redmond, WA Northwest Natural Corporate Headquarters, Portland, OR Pacific Office Automation, Tukwila, WA PacTrust Center, Olympia, WA Portland International Airport Rental Car Quick Turn-Around Facilities, Portland, OR Redmond Ridge Retail Center, Redmond, WA Regence BlueShield, Office Buildings, Customer Service Centers, Parking Structures, Fitness Centers, Multiple Locations RiverEast Center, Portland, OR Shoreline Community College Automotive Training Center, Shoreline, WA The 100 at Park Square, Portland, OR The Salvation Army Retail Store Upgrades & Branding, Seattle, WA The Seattle Foundation, Seattle, WA Waggener Edstrom, Bellevue, WA Westgate Center, Tacoma, WA AGENDA ITEM #5. d) Page 10 MRSC EDUCATION Oregon State University, Bachelor of Science, Civil Engineering PROFESSIONAL REGISTRATIONS Licensed Professional Structural Engineer: WA, OR, NV, SD, TX Licensed Professional Engineer; WA, OR, AK, NM LEED Accredited Professional JOSH MCDOWELL SE, PE, LEED AP Principal | Director of Structural Engineering Josh McDowell leads Mackenzie’s Structural Engineering Department, and has nearly two decades of experience in the field. He oversees the structural design for range of project types, including commercial, retail, and industrial facilities, and has been the lead structural engineer for nearly all of Mackenzie’s civic and public safety projects during the past eight years. Josh has an extensive background in the assessment and remodel of structures involving seismic strengthening code compliance. SELECTED EXPERIENCE 1510 Technology Center, Portland, OR Airway Heights Public Safety Building Needs Assessment, Airway Heights, WA Algona Police Due Diligence Investigation, Algona, WA Bainbridge Police & Fire Facilities Assessment, Bainbridge Island, WA Bonney Lake Justice Center, Bonney Lake, WA Beavercreek Fire Station, Clackamas County, OR Buckley Fire Station, Buckley, WA Canby Police Station, Canby, OR Cherry Lane & Jones Farm Fire Stations, Hillsboro, OR Clackamas County Public Services Building, Oregon City, OR FedEx Transfer Facility, Portland, OR General Services Administration Seismic Review, Vancouver, WA Hood River Fire Station, Hood River, OR Hyla Office Building, Issaquah, WA Keizer Civic Center, Keizer, OR Lake Road Fire Station, Clackamas County, OR MCI/WorldCom Seismic Upgrades, Renton & Tukwila, WA Medford Fire District Wide Assessment, Medford, OR Pacific Office Automation Seismic Upgrade, Seattle, WA Portland International Airport Rental Car Quick Turn-Around Facilities, Portland, OR RiverEast Center ASCE 41 Seismic Retrofit, Portland, OR Rockwood Community Policing Facility, Gresham, OR The Hudson Building, Vanouver, WA Two Park Place Office Building, Vancouver, WA Vancouver Fire Stations 1 & 2, Vancouver, WA Vancouver Operations Center, Vancouver, WA Vancouver Police West Precinct, Vancouver, WA AGENDA ITEM #5. d) Page 11 Qualifications for Roster Clay Creative RiverEast Center Mackenzie has proven success in providing professional architectural and engineering services for commercial office clients. Our designs encompass an integrated approach, focusing on meeting clients’ needs and objectives. The results are office buildings that are flexible, aesthetically pleasing, and encompass a quality work environment. SELECTED EXPERIENCE 1510 Technology Center, Portland, OR 4800, 4949 & 6000 Meadows Office Buildings, Lake Oswego, OR II & III Centerpointe Office Buildings, Lake Oswego, OR Clay Creative, Portland, OR Electric Lightwave, Vancouver, WA First Tech Credit Union Headquarters, Beaverton, OR Greenfield Health, Portland, OR Hyla Corporate Office Building, Issaquah, WA Johns Landing Office Building, Portland, OR KOIN Tower Lobby, Portland, OR Kruse Oaks Office Buildings I-III & V, Lake Oswego, OR Lincoln Center, Tigard, OR Novellus Systems Corporate Campus, Tualatin, OR Oregon Mutual Insurance Office Building, McMinnville, OR One Embassy Centre, Tigard, OR Pacific Office Automation, Beaverton, OR Pacific Corporate Center, Tigard, OR PNGC Office Building, Portland, OR Regence BlueShield Office Building, Lewiston, ID RiverEast Center, Portland, OR River Forum Office Complex, Portland, OR Riverside Center II, Portland, OR Salem Clinic, Salem, OR Summit Business Center, Gresham, OR Sunnybrook Office Building, Clackamas, OR Technology Corporate Center, Hillsboro, OR The 100 at Park Square, Portland, OR The Hudson Building, Vancouver, WA Therapeutic Associates Design Standards, Seattle, WA Triangle Corporate Park, Tigard, OR Two Park Place Office Building, Vancouver, WA Willamette 205 Corporate Center, West Linn, OR The Hudson Building COMMERCIAL OFFICE & HEALTHCARE AGENDA ITEM #5. d) Page 12 MRSC MONTY HILL AIA Associate Principal | Design Director | Architect Monty has 25 years of diverse experience as a designer, project architect, project manager, and principal for civic projects, healthcare faclities, large-scale corporate campuses, and mixed-use towers. He collaborates and provides design leadership on a diverse range of projects. SELECTED EXPERIENCE Eastgate Commons, Bellevue, WA Lebanon Public Facilities Master Plan, Lebanon, OR Lynnwood Justice Cneter, Lynnwood, WA Stanwood Police and City Hall, Stanwood, WA Vancouver Operations Center, Vancouver, WA 12th & Morrison, Portland, OR* East Multnomah County Sheriff’s Office, Troutdale, OR* GSA Social Security Administration Teleservice Center Adaptive Reuse, Auburn, WA* Hillsboro Public Works, Office for Engineering Department, Hillsboro, OR* Legacy Salmon Creek Breast Health Center, Vancouver, WA* Legacy Salmon Creek Medical Center, Vancouver, WA* Legacy St. Helens Urgent Care & Physician Center, St. Helens, OR* Oregon Department of Human Services, Child Welfare Center, Beaverton, OR* Oregon Department of Human Services, Child Welfare Center, North Bend, OR* Providence Willamette Falls, Oregon City, OR* *Denotes experience under previous employment. EDUCATION Bachelor of Architecture, University of Idaho PROFESSIONAL REGISTRATIONS Registered Architect: OR AGENDA ITEM #5. d) Page 13 Qualifications for Roster Old Mill District Phase II Happy Valley Shopping Center Mackenzie provides professional architectural and engineering services for a variety of retail developments throughout the northwest and beyond. Working with many developers with varied goals, Mackenzie tailors our specific services to the requirements of the developer and their particular needs and interests. In addition to traditional site and shell architecture and engineering, Mackenzie provides a full spectrum of expertise to our retail development clients including a team with vast experience in facilitating complex entitlements, master planning, occupied remodels of existing centers, coordination with national retailers, marketing material development and more. Our experience with and understanding of the end user will serve you well. SELECTED EXPERIENCE Albertsons | New Building | 51,800 SF | West Linn, OR Albertsons | Remodel | 51,500 SF | Portland, OR Bridgeport Commons | 7.5 acres | Master Plan | Tualatin, OR Cornelius Retail Center | New Building | 61,000 SF | Cornelius, OR Creekside Town Square | 32 acres | 10 Buildings | 299,000 SF | Wasilla, AK Eastgate Shopping Center | New Building | 74,500 SF | Bellevue, WA Fred Meyer Retail Centers | Remodels/Expansions | 150,000 SF - 170,000 SF | OR, WA & AK Gateway Crossing | 56 acres | 9 Buildings | 450,000 SF | Wasilla, AK Georgetown Center | 6 Buildings | 120,000 SF | Seattle, WA Happy Valley Town Center | 13 acres | 9 Buildings | 118,000 SF | Happy Valley, OR Kruse Village | New Retail Center | 65,000 SF | Lake Oswego, OR Old Mill District, Phase II | 11 acres | 4 Buildings | 49,541 SF | Bend, OR Safeway | In Line Retail Center | 50,000 SF | Aptos, CA Safeway | In Line Retail Center | 36,000 SF | Pacifica, CA Safeway | 13 Remodels | 24,500 SF - 85,000 SF | OR, WA, CA & AK Stadium Fred Meyer Store, Portland, OR Unitus Community Credit Union | Tenant Improvements | 4,500-5,500 SF | OR & WA Village at Scholls | 4 acres | 2 Buildings | 37,000 SF | Beaverton, OR Walker Center | New Building | 89,000 SF | Beaverton, OR Wild Oats (formerly Nature’s Fresh Northwest) New Building | 42,000 SF | Lake Oswego, OR Wild Oats (formerly Nature’s Fresh Northwest) | Remodels | 27,500 SF | Gresham, Oregon | 40,000 SF | Portland, OR Wilsonville Old Town Square | 17.5 acres | 250,600 SF | Wilsonville, OR Stadium Fred Meyer Store RETAIL AGENDA ITEM #5. d) Page 14 MRSC TERRY KRAUSE AIA, NCARB Principal | Architect Terry Krause has practiced retail architecture for the past 25 years and was a principal at another leading architecture firm in Portland prior to joining Mackenzie. Terry is recognized as an expert in grocery and general merchandising retailing and has experience in all phases of development for both new and remodeled facilities. Terry’s experience ranges from complex on- and off-site development and entitlements to building shell design, tenant improvements, fixtures, graphics, signage, and interior décor. A member of the International Council of Shopping Centers (ICSC), Terry has been instrumental in developing prototype strategies for retail clients, including Fred Meyer and Nike. SELECTED EXPERIENCE Safeway Stores, New & Remodeled, CA, OR, WA & AK Fred Meyer Prototype Rollout Remodels, AK, OR & WA: Auburn Store | Auburn, WA Bellingham Store | Bellingham, WA East Wenatchee Store | East Wenatchee, WA Ellensburg Store | Ellensburg, WA North Bellingham Store | Bellingham, WA Northern Lights Store | Anchorage, AK Sunset Store | Hillsboro, OR Tumwater Store | Tumwater, WA Fred Meyer Prototype Rollout Expansion Remodels, OR & WA: Greenwood Store | Seattle, WA | 195,000 SF Hollywood Store | Portland, OR | 195,000 SF North Coast Store | Warrenton, OR | 195,000 SF Stadium Store | Portland, OR | 120,000 SF Fred Meyer Prototype Rollout New Stores, OR & WA: Gig Harbor Store | Gig Harbor, WA | 65,000 SF Lynden Store | Lynden, WA | 170,000 SF Sherwood Store | Sherwood, OR | 100,000 SF Wilsonville Store | Wilsonville, OR | 145,000 SF Hazel Dell Square, Vancouver, WA Eastgate Plaza, Vancouver, WA Nike Concept Shops, Dallas, TX; San Francisco, CA; Seattle, WA* Ochoco Retail Development, Prineville, OR Old Mill District, Phase II, Bend, OR Spirit Mountain Casino Expansion, Grand Ronde, OR *Denotes experience under previous employment. EDUCATION Washington State University, Bachelor of Architecture PROFESSIONAL REGISTRATIONS Licensed Architect: WA, AK, AZ, CO, ID, HI, MT, NV, OR, UT National Council of Architectural Registration Boards Certification PROFESSIONAL AFFILIATIONS American Institute of Architects AIA Portland, Board of Directors INDUSTRY AFFILIATIONS International Council of Shopping Centers COMMUNITY AFFILIATIONS Friends of Rock Creek, Inc., Board of Directors, Board Chair AGENDA ITEM #5. d) Page 15 Qualifications for Roster Mackenzie has designed numerous distribution centers; in fact, Mackenzie’s architectural department first began with an emphasis on designing distribution centers. With this extensive experience, we have a comprehensive understanding of the important design features of this project type, including: Mackenzie has designed over one million SF of distribution projects every year for the past eight years. Due to our length and breadth of experience, we are the most qualified distribution center designers in the Portland metropolitan area. SELECTED EXPERIENCE 122nd & Airport Way Distribution Facility, Portland, OR, 200,000 SF Boise Cascade Distribution Center, Portland, OR, 150,000 SF Bybee Lake Logistics Center Phases I & II, Portland, OR, 750,000 SF Cabin Branch Distribution Facility, Landover, MD, 450,000 SF Clackamas Distribution Center, Clackamas, OR, 285,000 SF Dollar Tree Distribution Center, Ridgefield, WA, 665,500 SF FedEx Freight Facility, Portland, OR, 76,000 SF Fisher Mills Distribution Center, Portland, OR, 68,000 SF Frito-Lay Distribution Center, Portland, OR, 72,000 SF Jennifer Distribution Center, Clackamas, OR, 540,000 SF LaCrosse/Danner Footwear Distribution Center, Portland, OR, 145,000 SF Les Schwab Tire Distribution Facility, Prineville, OR, 512,000 SF Mt. Hood Beverage Company Distribution Center, Springfield, OR, 140,000 SF Oregon Food Bank Distribution Center, Portland, OR, 80,000 SF Oregon Transfer, Portland, OR, 312,000 SF Rivergate Corporate Center, Portland, OR 940,000 SF Riverside Parkway, Portland, OR, 270,000 SF Staples Distribution Center, Gresham, OR, 200,000 SF Southshore Corporate Park, Gresham, OR, 950,000 SF Wilsonville Distribution Center, Wilsonville, OR, 360,000 SF Rivergate Corporate Center LaCrosse Footwear/Danner Shoes Staples Distribution Center DISTRIBUTION Truck maneuvering Trailer or outside storage Clear height Slab design Bay spacing Fire protection systems Conveyors Energy-efficient design AGENDA ITEM #5. d) Page 16 MRSC JV Northwest Oregon Metal Slitters Helser Machine Works Mackenzie has proven success in providing A/E services for industrial and manufacturing clients. We have assisted clients in site feasibility studies, development decisions, facility planning, and design. Our designs have encompassed both heavy and light manufacturing facilities. Special features of these designs include heavy equipment foundations, specifications for pre-engineered buildings, bridge craneway specification and design, hazardous production material (HPM) storage, water and wastewater treatment facilities, and explosion venting designs. In addition, several of the projects incorporate designs for administrative areas, meeting facilities, and corporate office spaces. SELECTED EXPERIENCE A&K Design, Portland, OR (apparel) American Steel, Kent, Washington and Portland, OR (steel) Climax Portable Machine Tools, Newberg, OR (milling machines) Coffee Bean International, Portland, OR (coffee roasting) Columbia Trailer, Hillsboro, OR (heavy equipment) DW Fritz Automation, Inc., Wilsonville, OR (automation systems) Farwest Steel, Vancouver, WA (steel fabrication) Fulton Provisions, Portland, OR (food) Graziano Produce, Portland, OR (food) Helser Machine Works, Portland, OR (milling machines) JV Northwest, Canby, OR (stainless steel tanks) Jantzen, Inc., Hood River, OR (clothing) LaCrosse Footwear Inc., Portland, OR (footwear, apparel) Landa Inc., Camas, WA (pressure washers & water cleaning systems) Metals USA, Portland, OR (slitter equipment) Micropump, Vancouver, WA (high tech precision-build pumps) Milgard Manufacturing Addition, Wilsonville, OR (vinyl windows) Pacific Cabinets, Ridgefield, WA (wood products) Portland French Bakery, Portland, OR (food) Potters Industries, Canby, OR (reflective components) RadiSys, Hillsboro, OR (automated controls) Reser’s Fine Foods, Beaverton, OR (food) RFD Publications, Wilsonville, OR (printing) Shredding Systems, Wilsonville, OR (shredders & compactors) Supra/GE Security, Salem, OR (automotive security devices) Wade Manufacturing, Tigard, OR (irrigation systems) Warn Industries, Milwaukie, OR (after market) Welded Tube, Portland, OR (metal tubing) MANUFACTURING Farwest Steel AGENDA ITEM #5. d) BRETT CONWAY AIA, NCARB, LEED AP Associate Principal |Architect Brett has more than 30 years of experience as an architect and interior designer focusing in the industrial, corporate, financial, and retail sectors. For the last 15 years, he has focused on project fulfillment, including design leadership, and project execution. Brett is highly proficient with entitlements and due diligence; conceptual design leadership and visuals; meeting budgets and schedules; construction management; and community involvement and presentations. Some of the projects in the Seattle area Brett is known for include the Prologis Georgetown Crossroads, the first modern multi-story logistics center in the United States; Square One, a 80,000 SF warehouse and three- story corporate office; and Exotic Metals, a 126,500 SF facility with manufacturing, corporate offices, and research and development. SELECTED EXPERIENCE Confidential Client, Seattle, WA Eastgate Commons, Bellevue, WA Bertch Capital, Everett, WA* BlueShore Financial, Variety of Branches, Vancouver, BC* CenterPoint Properties, Numerous Sites, Puget Sound, WA* Coast 360 Federal Credit Union, Guam* Columbia Credit Union, Variety of Branches, WA and OR* Dermody Properties: Logisticenter Lakewood, WA* Dermody Properties: Logisticenter Fife, WA* Dermody Properties: Logisticenter Woodinville, WA* Exotic Metals Forming Company, Kent, WA* IRG Greenline, Federal Way, WA* LogistiCenter, Fife and Lakewood, WA* North Valley 64, Kent, WA * Panattoni Development: Snoqualmie Ridge, WA Prologis Georgetown Crossroads, Seattle, WA* Provident Electric, Black Diamond, WA* Port of Tacoma: Supported team on the following sites: DCT Blair Logistics Site: Building A* South Seattle Business Park, Seattle, WA* Snoqualmie Ridge, Snoqualmie, WA* Square One Distribution, Snoqualmie, WA* Tacoma Portside, Tacoma, WA* Washington Federal, Variety of Branches, WA, OR and NV* *Denotes experience under previous employment. EDUCATION Northeastern University, Bachelor of Science, Civil Engineering Cornell University, Master of Regional Planning PROFESSIONAL REGISTRATIONS Registered Architect: WA, OR, CA, AZ Page 17 Qualifications for Roster AGENDA ITEM #5. d) Page 18 MRSC MachineWorks RiverEast Center Clay Creative Current trends in community and urban design are responding to a renewed shift toward high energy, active mixed use developments. Mackenzie has a record of success in mixed-use community developments. Mackenzie has worked with both public and private clients reimaging conventional developments, as well as creating new ground up projects. From town center planning, to mixed-use buildings, we have participated on a variety of projects and project scales. Our inter-disciplinary teams have taken projects from conceptual design to detailed development documents, providing innovative solutions for a broad range of development opportunities. SELECTED EXPERIENCE 200 Broadway Mixed-Use Building Concept Design, Portland, OR 42nd & Halsey Mixed-Use Affordable Housing Development Master Planning & Traffic Study, Portland, OR Amberglen Community Plan, Hillsboro, OR Anderson Ranch Master Plan, Bend, OR Beaverton Round Phase II - 24 Hour Fitness Building, Beaverton, OR Bellevue Galleria Building Renovation, Bellevue, WA Blanchet House Block Redevelopment Concept Study, Portland, OR Block 137 Mixed-Use Development Site Study, Lake Oswego, OR Cascade Mill Redevelopment Concept Plan, Yakima, WA Cascade Station Feasibility Study & Concept Design, Portland, OR Clay Creative, Portland, OR Hayden Island Marina Phase II Schematic Design, Portland, OR Lents Site Planning & Economic Development Strategy, Portland, OR MachineWorks, Portland, OR Newberg Urban Renewal Plan, Newberg, OR North Macadam Development Study, Portland, OR Ochoco Lumber Redevelopment Strategic Plan, Prineville, OR Pearl East Building, Portland, OR Q21 Mixed-Use Development Site Design & Engineering, Portland, OR RiverEast Center, Portland, OR SE 59th & Foster Mixed-Use Development, Portland, OR Tanasbourne Area Concept Vision, Hillsboro, OR The Hudson Building, Vancouver, WA Wall Street Center Mixed-Use Building Concept Design Everett, WA Zidell Yards Entitlements & Development Planning Portland, OR Pearl East Building MIXED USE AGENDA ITEM #5. d) Page 19 Qualifications for Roster EDUCATION University of Oregon, Bachelor of Architecture PROFESSIONAL REGISTRATIONS Licensed Architect: OR LEED Accredited Professional BD+C INDUSTRY AFFILIATIONS NAIOP, Portland Chapter, Executive Board Member Central Eastside Industrial Council, Sustainability Member DIETRICH WIELAND LEED AP BD+C Principal | Architect Dietrich Wieland has nearly 20 years of varied professional experience including commercial, retail, mixed-use, financial, and fitness facilities. Dietrich oversees the firm’s retail/mixed-use team and specializes in adaptive reuse and urban infill projects. For his retail clients, he has worked on developing prototype designs and design standards for national rollouts. Dietrich has extensive knowledge of LEED criteria and is skilled at implementing sustainable strategies into projects. Beyond design, he understands the operations angle of sustainability and drives Mackenzie’s own efforts to foster a sustainable corporate culture. SELECTED EXPERIENCE 1510 Technology Center, Portland, OR 24 Hour Fitness, Western States & HI Bellevue Galleria, Bellevue, WA Clay Creative, Portland, OR Empire Mall, Sioux Falls, ID First Tech Federal Credit Union, multiple branch & office locations in OR, WA & CA Happy Valley Town Center, Happy Valley, OR House Spirits Distillery, Portland, OR Iron Fireman Collective, Portland, OR KOIN Tower Reposition, Portland, OR Kruse Village, Lake Oswego, OR Lake Oswego Redevelopment, Lake Oswego, OR Mill Plain Apartments, Vancouver, WA ODOT Blocks Redevelopment Plan, Portland, OR Pearl East Office Building, Portland, OR Quad, Vancouver, WA RiverEast Center, Portland, OR The Hudson Building, Vancouver, WA The Jantzen Building, Portland, OR Troy Laundry Building, Portland, OR Unitus Credit Union, Vancouver, WA The Village on Scholls Ferry, Beaverton, OR Wells Fargo Bank, Portland, OR Wilsonville Old Town Square, Wilsonville, OR Woodland Crossing Development, Woodburn, OR AGENDA ITEM #5. d) Page 20 MRSC Mackenzie’s modern office expertise is set apart by abilities in workplace design and strategy. Our human-centered approach to workplace design begins with empathy and an understanding of the experience—and culture—of the people who will use the space. We use evidence-based methods to create meaningful places that foster employee wellbeing and enhance our clients’ brands. The design effort is collaborative and integrated, drawing on the expertise of interior designers, architects, graphic designers, brand strategists, engineers, and landscape architects. Our diverse commercial office portfolio includes phased remodeling or restacking projects in which staff operations remain uninterrupted. This logistically complex project type requires close collaboration between the client and design team, tight project management, and an extremely accurate assessment of space needs and adjacencies. Mackenzie’s integrated team is a unique strength in corporate campus design. Our approach is characterized by the synergistic creativity of our in-house team, and our campus designs result in welcoming entries and plazas, links between structures and parking lots, integrated stormwater design, landscaped streetscapes, and friendly pedestrian pathways. SELECTED EXPERIENCE AmberGlen Office Complex, Beaverton, OR Bybee Lake Logistics Center, Portland, OR Cambia Grove, Seattle, WA Creekside Corporate Center, Beaverton, OR Discovery Point Corporate Park, Ridgefield, WA FEI Technology Company Corporate Campus, Hillsboro, OR Fujimi Corporate Campus, Tualatin, OR Genentech Fill & Finish Facility, Master Plan, Hillsboro, OR Helser Machine Works, Portland, OR InFocus Corporate Campus, Wilsonville, OR KOIN Tower Lobby & Leasing Center, Portland, OR Kruse Oaks Corporate Center, Four Buildings, Lake Oswego, OR Kruse Way Corporate Park Campus, Five Buildings, Lake Oswego, OR Lam Research, Tualatin, OR MCI Network Information Centers, Western Region Meadows Office Building Complex, Three Buildings, Lake Oswego, OR Radisys Corporation, Hillsboro, OR Rivergate Corporate Center, Portland, OR Sequent Corporate Campus, Beaverton, OR Southshore Corporate Park, Gresham, OR Lam Research DW Fritz Automation Cambia Grove CORPORATE INTERIORS & CAMPUS DESIGN Kruse Oaks III AGENDA ITEM #5. d) Page 21 Qualifications for Roster Navex Global TI Yakima Products West End Building TI Because remodeling requires the accurate evaluation of existing facilities and often presents greater challenges from an interior design perspective, our team of professional architects, interior designers, planners, and structural engineers provides benefit to our clients and creates the highest value design solutions for remodel/addition work. To create long-term value for our clients, we simply create environments that work, and that work well with their unique business practices. SELECTED EXPERIENCE 1510 Technology Center, Portland, OR I Centerpointe: American Mortgage Network / Northwest Mutual, Lake Oswego, OR II Centerpointe: Bell Financial / Ceridian / Chevalier Advertising / Lucent Technologies, Lake Oswego, OR III Centerpointe: National City Mortgage, Lake Oswego, OR Adams & Associates, Tualatin, OR Bancroft Building, Portland, OR Cambia Health Solutions, Portland, OR and Seattle, WA CKS Partners, Portland, OR Columbia Tech Center, Vancouver, WA Viewpoint, RiverEast Center, Portland, OR DW Fritz Automation, Inc., Wilsonville, OR Entercom, Portland, OR FiServ Building, Portland, OR First Tech Credit Union, Portland, Salem, Beaverton, OR FEI, Portland, OR Foster Pepper, PLLC, Seattle, WA Hyla Corporate Office Building, Issaquah, WA Jantzen Building, Portland, OR Lloyd/Maris Advertising, Albers Mills, Portland, OR Moss Adams, Seattle, WA Nokia, Seattle, WA • Northwest Natural, Portland, OR • Synopsys, Bellevue, WA • Tousley Brain Stephens, Seattle, WA • Waggener Edstrom, Lake Oswego, OR and Bellevue, WA • WebMD, Montgomery Park, Portland, OR • WebTrends, Pacific First Building, Portland, OR • Wells Fargo Bank Tower, Portland, OR KOIN Tower Lobby TENANT IMPROVEMENTS AGENDA ITEM #5. d) ALEXIS BAUER NCIDQ Associate Principal | Interior Designer Alexis is an associate principal and senior designer working with Mackenzie since 2004. Alexis works extensively on workplace projects, tenant improvements and building repositioning projects for municipalities and commercial and corporate office clients. Her design work for new construction projects has focused primarily on civic and corporate facilities. Alexis is known for her ability to effectively communicate ideas to clients, contractors, and other Mackenzie designers and staff. She focuses on creating human centered design solutions for her clients. SELECTED EXPERIENCE 1510 Technology Center, Portland, OR 24 Hour Fitness, Various Locations: Western States & HI Cherry Lane Fire Station, Hillsboro, OR Clark County Fire 61, 62 & 63, Vancouver, WA Consumers Power Inc., Philomath, OR Empire Mall, Sioux Falls, SD Epic Imaging East, Portland, OR Jantzen Building, Portland, OR Jones Farm Fire Station, Hillsboro, OR Keizer Civic Center, Keizer, OR Killian Pacific Portfolio Management, various locations in WA LaCrosse Footwear/Danner Shoes, Portland, OR Lam Research Tenant Improvements, Tualatin, OR Nvidia Tenant Improvements, Beaverton, OR Pacific Continental Bank Building Tenant Improvements, Vancouver, WA RiverEast, Tenant Improvements, Portland, OR Salem Fire Stations 5, 7, 10 & 11, Salem, OR The Hudson Building, Vancouver, WA Tokyo Electron Tenant Improvements, Beaverton, OR Unitus Credit Union, Vancouver, WA Vancouver Fire Stations 1 & 2, Vancouver, WA EDUCATION Washington State University, Bachelor of Arts, Interior Design PROFESSIONAL REGISTRATIONS National Council for Interior Design Qualification #29790 Page 22 MRSC AGENDA ITEM #5. d) Page 23 Qualifications for Roster Thatcher Park B Street Trail Mackenzie’s landscape architecture and engineering team brings an integrated, client-focused process to every project. We draw on a diverse pool of design experience to create meaningful outdoor places that reflect the vision and values of our clients. This blend of approach and expertise allows us to realize, through design, the potential for parks, playgrounds, and trails. SELECTED EXPERIENCE • Albion Park, Bend, OR • B Street Trail, Forest Grove, OR • Bornstedt Park, Sandy, OR • East Butte Heritage Park, Tigard, OR • George Rogers Park, Lake Oswego, OR • Godfrey Park & Campbell Park, St. Helens, OR • Hawthorne Park Master Plan, Medford, OR • Heritage Park, Scappoosse, OR • Hoodland Park, Clackamas County, OR • Legion Park, Woodburn, OR • Lower River Road Trail, Port of Vancouver, WA • Luscher Farm City Park, Lake Oswego, OR • Mary S. Young Park, West Linn, OR • Meinig Memorial Park, Sandy, OR • Oregon State University Student Legacy Park, Corvallis, OR • Port of Hood River Multi-use Trail Concept Plan, Hood River, OR • Portland State University Community Recreation Field, Portland, OR • Riverfront Park Master Plan, Port of Morrow, OR • Ryland Park, Cornelius, OR • Salish Ponds Wetland Park, Fairview, OR • Sandy Park Design and Trail, Sandy, OR • Sandy River Access Trail, Sandy, OR • Seely Lane Park, Scappoose OR • Sherwood Farms Park, Sherwood, OR • Thatcher Park, Forest Grove, OR • Woodmont Natural Park, Lake Oswego, OR Luscher Farm City Park PARKS AND TRAILS OSU Legacy Park AGENDA ITEM #5. d) STEVEN TUTTLE PLA, LEED AP, ASLA Landscape Architect | Landscape Dept. Head | Senior Associate Steven Tuttle has more than 14 years of professional landscape architecture experience throughout the Pacific Northwest. His experience includes neighborhood park design, playground, and nature-based playgrounds, as well as trail design, stormwater planting, and eco-roofs. He also has experience conducting public outreach charrettes. Steven has worked on a a variety of project types, such as schools, master planning, and transportation projects, for public and private clients. SELECTED EXPERIENCE 2000 SW First Avenue Landscape Design, Portland, OR Albany Police Station, Albany, OR Anderson Ranch Master Plan, Bend, OR Bellevue Galleria, Bellevue, WA Bornstedt Park, Sandy, OR Clark County Fire Stations #61, #62, & #63, Vancouver, WA Campbell Park Master Plan, St. Helens, OR Crescent Greenway Trail North Segment, Hillsboro, OR Crescent Trail at Brookwood Site, Portland, OR Fort Vancouver Library, Vancouver, WA* Godfrey Park Master Plan, St. Helens, OR Hoodland Park Master Plan, Clackamas County, OR Kruse Village, Lake Oswego, OR Lattice Campus Landscape Renovation, Hillsboro, OR Moody Streetscape, Portland, OR Monmouth Police Renovation, Monmouth, OR Ochoco Mill Regulating Master Plan, Bend, OR One Main Place, Portland, OR Port of Portland Rental Car Facilities/QTA, Portland, OR Portland-Milwaukie Light Rail, TriMet, OR* Quad Property Master Plan, Killian Pacific, Vancouver, WA Seely Lane Park, Scappoose, OR The 100 at Park Square Courtyard Redesign, Portland, OR Vancouver Fire Stations #1 & #2, Vancouver, WA West Linn Police Station, West Linn, OR Woodmont Park, Lake Oswego, OR *Denotes experience under previous employment. EDUCATION University of Idaho, Bachelor of Landscape Architecture PROFESSIONAL REGISTRATIONS Licensed Professional Landscape Architect: WA, OR LEED Accredited Professional Page 24 MRSC AGENDA ITEM #5. d) KIM DOYLE NCIDQ, GGP Senior Associate | Interior Designer With 17 years of experience, Kim Doyle is a integral part of Mackenzie’s interior design team in Seattle. Kim offers brings extensive expertise in project management, construction contract administration, space planning, programming, finish and furniture specifications, procurement, wayfinding, and construction documentation. SELECTED EXPERIENCE Albany Fire Station, Albany, OR Albany Police Station, Albany, OR Bainbridge Island Police, Court & Fire Department Needs Assessment, Bainbridge Island, WA Bainbridge Island Fire Stations 21 & 22, Bainbridge Island, WA Beaverton Public Safety Building, Beaverton, OR Berschauer Phillips Office Renovation, Tumwater, WA* BRAC 132, Administrative Building and Courthouse, Ft. Belvoir, VA* Building 2200 ATG Space Renovation - Naval Station, Everett, WA Canby Utility Center, Canby, OR City of Kent, Public Works Facility Assessment, Kent, WA Harrisburg Fire & Rescue Station 41, Harrisburg, OR Kalama Library Renovation & New Police Station, Kalama, WA Lake Oswego Police & City Hall, Lake Oswego, OR Madigan Army Medical Center, Tacoma, WA* Medford Fire Stations 2, 3, & 4, Medford, OR Molalla Fire Stations 81 & 82, Molalla, OR Navy College Building B491 Renovation, Bremerton, WA* North Lincoln Fire & Rescue Bob Everest Station, Lincoln City, OR Pendleton Fire Station 1, Pendleton, OR Port of Seattle IDIQ, Seattle, WA Puyallup Public Safety Facility, Puyallup, WA Sandy Fire District, Sandy, OR Santa Clara Fire District Station 2, Eugene, OR Second & Seneca Lobby Renovations, Seattle, WA Siletz Fire Renovation & Seismic Upgrade, Siletz, WA Theraputic Associates, Bridal Trail, WA Tualatin Fire and Rescue Station 64 & 69 Remodel, Tualatin, OR *Denotes experience under previous employment. EDUCATION Associate of Applied Technology, Interior Design, Clover Park Technical College PROFESSIONAL REGISTRATIONS National Council for Interior Design Qualification Green Globes Professional Page 25 Qualifications for Roster ADDITIONAL TEAM MEMBERS AGENDA ITEM #5. d) MATT BUTTS PE, LEED AP Principal | Civil Engineering Department Head Matt Butts leads Mackenzie’s Civil Engineering and Transportation Planning departments. In addition to managing infrastructure and sports and recreation projects and providing support to Mackenzie’s in- house architects across a range of facility types, Matt frequently works as a subconsultant to outside architects on retail/mixed-use, regional planning, and educational projects. Matt was project manager and lead engineer for the award-winning Clay Street Pedestrian Plaza, noted for its innovative public-private partnership in the treatment of stormwater. SELECTED EXPERIENCE Albany Police Station, Albany, OR Bainbridge Fire Station #21 and #22, Bainbridge Island, WA Barrows Road/Roshak Road Roundabout, Beaverton, OR Cherry Drive Extension, Hillsboro, OR Clackamas Town Center Area Transit Way Study, Clackamas, OR Clay Street Pedestrian Plaza/Great Street, Portland, OR Discovery Point, Port of Ridgefield, WA Engineering On-Call Services, City of Salem, OR Evergreen Parkway/Shute Road Improvements, Hillsboro, OR Harrisburg Fire Station, Harrisburg, OR Highway 18 Improvements, McMinnville, OR Kruse Way Intersection & Signal Improvements, Lake Oswego, OR Lake Oswego Police & City Hall, Lake Oswego, OR Lincoln High School Athletic Field, Portland, OR Luscher Community Park and Hazelia Field, Lake Oswego, OR Port of Portland Rental Car Facilities/QTA, Portland, OR Port of Seattle Des Moines Business Park, Seattle, WA Regional Industrial Lands Inventory and Site Readiness Project, Portland Metro, OR Salem Fire Station 5, 7, 10 & 11, Salem, OR Sandy Park Design & Trail Services, Sandy, OR South Waterfront Master Plan, Portland, OR USPS Hoyt Street Improvements, Portland, OR Zidell South Waterfront Roadways and Subdivsion, Portland, OR EDUCATION Masters of Business Administration, St. Mary’s College, CA Bachelor of Science, Civil Engineering, University of the Pacific PROFESSIONAL REGISTRATIONS Licensed Engineer: OR, WA, CA, ID, AZ LEED Accredited Professional Page 26 MRSC AGENDA ITEM #5. d) RACHEL HEDLOF AIA, LEED AP, CPHD Architect Rachel Hedlof is an architect with a project portfolio including mixed- use, multifamily, and other residential and commercial developments. Rachel brings a passion for energy efficient design: in addition to her LEED professional credentials, she’s a Certified Passive House Designer for both residential and commercial buildings. She has a Master of Architecture from the University of Oregon, and a Bachelor of Science in Architecture from the University of Minnesota. SELECTED EXPERIENCE Seatac International Airport, various projects, Seatac, WA 7-11 Store, Kent, WA DEP Homes, Seattle, WA* Intracorp Development, Seattle, WA* Isola Homes, Seattle, WA* Port of Seattle IDIQ - Employee Services Center; Elevator Shafts; Baggage Services Office; North Employee Security Screening; Terminal Security Enhancements, Seattle, WA Puyallup Retail Center, Puyallup, WA Seattle Land use Company, Seattle, WA* The Duffie Companies, Silver Spring, MD* Triad Development, Seattle, WA* Walls Development, Seattle, WA * *Denotes experience under previous employment. EDUCATION Masters in Architecture, University of Oregon Bachelor of Science, Architecture, University of Minnesota Bachelor of Arts, English, University of Minnesota PROFESSIONAL REGISTRATIONS Registered Architect: WA PROFESSIONAL REGISTRATIONS Registered Architect: WA LEED Accredited Professional Certified Passive House Designer Page 27 Qualifications for Roster AGENDA ITEM #5. d) TODD JOHNSON Associate Principal | Director of Land Use Planning Based in Mackenzie’s Vancouver office, Todd Johnson has nearly two decades of planning experience. During that time, he has been active locally in regional planning and land use policies, including participation in several stakeholder groups’ urban growth boundary comprehensive plan updates. Todd has assisted several jurisdictions and agencies in streamlining development code and establishing design standards, including Clark County, the cities of Chehalis, Yakima, and Ridgefield and the ports of Chehalis and Ridgefield. An associate member of the Washington Public Ports Association, he has presented on planning for property development at the WPPA’s Economic and Development seminar. SELECTED EXPERIENCE Battle Ground School District, Site Feasibility Study, Battle Ground, WA CJ Dens Land Co Urban Growth Boundary Expansion, Battleground, WA Camas Critical Areas Ordinance, Camas, WA Cascade Mill Master Planning, Yakima, WA City of Kalama Development Code Review, Kalama, WA Clackamas County Industrial Site Inventory, Clackamas County, OR City of Kalama Downtown Redevelopment Master Plan, Kalama, WA Columbia River Economic Development Commission Employment Land Analysis (Clark County Vacant Lands Inventory), WA Discovery Point, Port of Ridgefield, WA Farwest Steel Fabrication Facility, Vancouver, WA Port of Chehalis Industrial Master Plan, Chehalis, WA Port of Olympia Industrial Distribution Center, Tumwater, WA Port of Ridgefield Development Road Improvements & SEPA Process, Ridgefield, WA Port of Ridgefield, Discovery Park, Ridgefield, WA Port of Ridgefield Lake River Site, Ridgefield, WA Port of Ridgefield, Union Ridge, Ridgefield, WA Port of Ridgefield, Millers Landing, Ridgefield, WA Regional Industrial Lands Inventory & Site Readiness Project (Phase II), Business Oregon, OR The Hudson Building, Vancouver, WA Vancouver Operations Center, Vancouver, WA Vancouver Police West Precinct, Vancouver, WA Yakima Redevelopment, Master Plan, Planning & SEPA Support, Yakima, WA Washington County Industrial Site Readiness Assessment & Implementation, Washington County, OR EDUCATION Washington State University, Bachelor of Arts, English Portland State University, Graduate course work in Land Use Planning PROFESSIONAL AFFILIATIONS (PAST & PRESENT) American Planning Association 1997- 2002 APPOINTMENTS Columbia River Economic Development Council, Industrial Lands Committee Member of NAIOP Board and Public Affairs & Industrial Committee Clark County Code Streamlining Task Force for Employment Lands Page 28 MRSC AGENDA ITEM #5. d) MICHAEL CHEN LEED GREEN ASSOCIATE Associate Principal | Land Use Planner Michael Chen brings expertise in land-use planning, SEPA review, permit entitlement, feasibility studies, project management, and business development. Michael’s keen understanding of his client’s goals has led to successful projects with some of the West Coast’s most well-respected developers and contractors, and productive relationships with local and federal jurisdictions. He holds a BA in environmental planning and policy from Western Washington University, and a certificate from University of Washington in commercial real estate. SELECTED EXPERIENCE 24 Hour Fitness Site Assessments and Feasibility Studies, Multiple Locations, Washington and California Algona Police Due Diligence Investigation, Algona, WA Bainbridge Island Police & Fire Stations Facilities Assessment, Bainbridge Island, WA Bonney Lake Justice Center, Bonney Lake, WA Cascade Mill Redevelopment Master Plan, Yakima, WA City of Buckley Fire Station Needs Assessment Pre-Bond Support, Buckley, WA City of Kalama Shorelines Master Plan, Kalama, WA City of Kent Public Works Facility Assessment, Kent, WA City of Maple Valley, Summit Place Conceptual Master Plan, Maple Valley, WA Fred Meyer Store Due Diligence Studies and Land-Use Entitlement, Multiple Locations, Washington and Alaska Hospital Central Services Association Laundry Facility, Auburn, WA Joint Base Lewis McChord BLST Buildings, Fort Lewis, WA Joint Base Lewis McChord Training Facility, Fort Lewis, WA Interbay Self Storage, Seattle, WA Joint Base Lewis McChord BLST Buildings, Fort Lewis, WA Joint Base Lewis McChord Training Facility, Fort Lewis, WA Kelsey Creek Retail Center Repositioning, Bellevue, WA Port of Seattle, Des Moines Creek Business Park Concept Plan, Des Moines, WA Ridge Plaza, Snoqualmie, WA Riverton Distribution Center, Seattle, WA The Salvation Army Retail Store Upgrades, Seattle, WA The Salvation Army Regional Processing Center, Federal Way, WA EDUCATION Bachelor of Arts, Environmental Planning and Policy, Western Washington University PROFESSIONAL REGISTRATIONS LEED Green Associate Page 29 Qualifications for Roster AGENDA ITEM #5. d) JOHN FLOYD Land Use Planner Based in Mackenzie’s Vancouver, Washington office, John has worked as a planner for several counties and municipalities on the West Coast. John’s expertise includes community planning, permitting, land use reviews, and environmental compliance. In the Northwest, he served as a planner for the City of Tigard and Washington County where he assisted with the Beaverton Sign Code Update, the King City Urban Reserve Area Concept Plan, the Durham Advanced Wastewater Treatment Facility Plan, and the City of Tigard Comprehensive Plan Update. While working in California, he provided on-call land use planning services to small jurisdictions including the cities of Seaside, Greenfield, and Morgan Hill. SELECTED EXPERIENCE Eastside Spectrum Self-Storage, Vancouver, WA City of Kalama, On-Call Permitting and Planning, Kalama, WA Zoning Text Amendments to Implement Downtown Revitalization Studies, Kalama, WA Kalama School District, Campus Expansion, Kalama, WA Port of Kalama T-Barge Dock Shorelines Review, Kalama, WA City of Vancouver, Fire Station 11, Vancouver, WA Leilani Ridge Apartments, Vancouver, WA Mill Plain Apartments, Vancouver, WA Panattoni Industrial Building, South 11th Street, Ridgefield, WA Trimaco and Bedtech Industrial Buildings, Kalama, WA EDUCATION Masters of Urban and Environmental Planning, University of Virginia Bachelor of Arts, History, Luther College Page 30 MRSC AGENDA ITEM #5. d) BRENT AHREND PE Associate Principal | Assistant Department Head Transportation Planning | Transportation Engineer Brent Ahrend combines technical skills in transportation analysis and modeling with strong communication and demonstrated abilities to provide efficient solutions for transportation deficiencies. His range of experience includes master plan transportation planning, traffic impact analyses, report preparation, traffic signal design and timing, corridor analysis, safety reviews, and trip generation surveys. Brent has served on the City of Tualatin Planning Advisory Committee, the City of Lake Oswego Transportation Advisory Board, ODOT’s Access Management Committee, and the Vancouver Growth and Transportation Efficiency Center (GTEC) Committee. SELECTED EXPERIENCE Bonney Lake Justice Center, Bonney Lake, WA BPA Ross Campus Transportation Analysis, Vancouver, WA City of Fairview Industrial Lands Master Plan, Fairview, OR City of Hillsboro On-Call Traffic Engineering, Hillsboro, OR Clackamas Regional Center Transit Way Transportation Planning, Clackamas County, OR Country Lane Subdivision TIA, Clark County, WA Brookwood Parkway, Hillsboro, OR Butler Street, Hillsboro, OR Cascade Mill Master Plan, Yakima, WA Discovery Point Master Plan Transportation Planning, Ridgefield, WA Fred Meyer Stadium Store Remodel & Expansion, Portland, OR Grass Valley Annexation Transportation Planning, Camas, WA Highway 26 at Cornelius Pass Road, Hillsboro, OR Intel Jones Farm & Ronler Acres Campus Transportation Planning, Hillsboro, OR Keizer Civic Center, Keizer, OR Port of Chehalis Master Plan, Chehalis, WA Port of Ridgefield Lake River Site, Ridgefield, WA RidgeCrest Master Plan Transportation Planning, Ridgefield, WA Shute Road UGB Area Traffic, Hillsboro, OR Springville Road Improvements, Washington County, OR Southview Heights Transportation Impact Analyses, La Center, WA Two Park Place Office Building, Vancouver, WA Vancouver Operations Center, Vancouver, WA Vancouver Police East & West Precincts, Vancouver, WA Waste Management Maintenance Facility, Spokane Valley, WA EDUCATION Portland State University, Bachelor of Science, Civil Engineering PROFESSIONAL REGISTRATIONS Licensed Professional Traffic Engineer: OR Licensed Professional Civil Engineer: WA, OR PROFESSIONAL AFFILIATIONS (PAST AND PRESENT) Institute of Transportation Engineers, Member (1993-current) APPOINTMENTS City of Lake Oswego Development Review Commission (2011-current) ODOT Access Management Committee, Member (2010-2012) Vancouver Growth & Transportation Efficiency Center (GTEC) Committee (2010) City of Lake Oswego Transportation Advisory Board (2004-2011) Page 31 Qualifications for Roster AGENDA ITEM #5. d) AB - 3052 City Council Regular Meeting - 24 Jan 2022 SUBJECT/TITLE: Project Acceptance: Renton Elementary and Middle School Crossings Project, CAG-20-150 with PGH Excavating, Inc. RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Flora Lee, Project Manager EXT.: 7303 FISCAL IMPACT SUMMARY: The original contract amount was $374,702.96 and the final contract amount is $426,610.09. This is an increase of $51,907.13 which was mainly due to (1) landing and ramp revisions at McKnight Middle School and Maplewood Elementary School locations for the ADA/WSDOT compliance, (2) catch basin location revision for a utility conflict with existing power conduits, (3) removal of shr ubs and staking right of way to install a junction box and conduit. These change orders were each processed and approved separately per city policy. The final project cost were within budget. SUMMARY OF ACTION: The Renton Elementary and Middle School Crossings Project was awarded toPGH Excavating, Inc. on February 22, 2021. Construction began April 21, 2021, and was physically completed September 3, 2021. The project Installed Rectangular Rapid Flashing Beacons (RRFBs) at Maplewood Heights Elementary, Sierra Heights Elementary, and McKnight Middle School. Work included pavement removal and installation of curb & gutter, sidewalk, conduit, RRFBs, and pavement. The contractor completed all the improvements to the satisfaction of the city. The contractor will not receive clearance from the State Department of Revenue, Labor and Industries, and the Employment Security Department until after the city submits the project acceptance. The contract/payment bond will no t be released until clearance from the aforementioned State agencies is received. EXHIBITS: A. Notice of Completion of a Public Works Contract B. Final Contract Voucher Certificate C. Progress Payment #5 STAFF RECOMMENDATION: Accept the Renton Elementary and Middle School Crossings Projectwith PGH Excavating, Inc. and authorize the release of the contract bond upon approval received from the Washington State Department of Labor and Industries, Employment Security and Department of Revenue. AGENDA ITEM #5. e) F215-038-000 Notice of Completion of Public Works Contract 05-2020 Notice of Completion of Public Works Contract Department Use Only Assigned to Date Assigned Date Form Version Revision Reason Awarding Agency Information Company Name UBI Number Address City State Zip Code Contact Name Phone Number Email Address Prime Contractor Information Company Name UBI Number Address City State Zip Code Contact Name Phone Number Email Address Project Information Project Name Contract Number Affidavit ID Number Jobsite Address City State Zip Code Date Awarded Date Work Commenced Date Work Completed Date Work Accepted Is this a Federally Funded Transportation Project? Yes No If yes, attach the Contract Bond Statement Have Subcontractors been used? Yes No If yes, complete Addendum A Contract/Payment Bond Waived? Yes No Retainage Bond Waived? Yes No Detailed Description of Work Completed DOR Tax Information Calculated Amount Liquidated Damages Additions (+) Amount Disbursed Reductions (-) Amount Retained Sub-Total Other Sales Tax Amount Sales Tax Rate Total Total Both totals must to be equal - If multiple sales tax rates, attach a list Apprentice Utilization Information Was apprentice utilization required? Yes No Engineer’s Estimate: Utilization %: If utilization did not meet or exceed 15%, was a Good Faith Estimate approved? Yes No Comments The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. No payment shall be made from the retained funds until receipt of all release certificates and affidavits. Complete and submit for by email to all three agencies below Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 890-3499 publicworks@esd.wa.gov AGENDA ITEM #5. e) Subcontractor's Name:UBI Number: (Required)Affidavit ID* Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15)F215-038-000 05-2020 AGENDA ITEM #5. e) FINALCONTRACT VOUCHER CERTIFICATE Contractor PGH Excavating Inc. Street Address 1891 Garrett St.,P.O.1151 City State Zip Date Enumclaw WA 93022 City Contract Number City Project Number Federal-Aid Number (if applicable) CAG 20-150 TED4004099 HSIP-00OS(533) Contract Title Renton Elementary and Middle School Crossings Date Work Physically Complete Final Amount September 3,2021 $426,610-09 CONTRACTOR'SCERTIFICATION I,the undersigned,having first been duly sworn,certify that I am authorized to sign for the claimant;that in connection with the work performed and to the best of my knowledge no loan,gratuity or gift in any form whatsoever has been extended to any employee of the City of Renton nor have I rented or purchased any equipment or materials from any employee of the City of Renton;I further certify that the attached final estimate is a true and correct statement showing all the monies due me from the City of Renton for work performed and material furnished under this contract;that I have carefully exam’ifsaid final estimate and understand the same and that l release the City of Renton from any and all claims of whatsdg?rulgfryM‘l9l)lmayhave,arising out of the performance of said contract,which are not set forth in said estimate.‘\‘\’\ClA8/72°”/’‘O‘\'aO.O.§AM.'0..u’-‘_I OK)»P /71 §.-'3‘MO ‘°~°;-2‘. Contractor Authorize ignature (Required):3 go my E S)m P;‘re,5 51%PUBLIC“-"5 e_<=\v\ ‘ v \>~‘r—r’\v ‘.9 3 s Printed Si nature Name aw..';4'O 536:.Q “g I O 'o.-2100.0‘0 \‘/’'Ouoao9‘«\ ribed and swor 0 before me this Iifdéyngfll'\\‘(\lO€0’20 3 I \ll.Q,l/\9/\Notary Public in and for the State of I \SOWWA residing at ,\_;,_),D( I,certify the attached final estimate to be based upon actual measurements,and to be true and correct. Project Manager Signature Public Works Dept.,Section Manager Approved Date CITYOF RENTON ACCEPTANCE The City of Renton hereby accepts the completed contract,pursuant to Section 1-05.12 of the Contract Provisions. Public Works Administrator Date of Council Acceptance Contractor's claims,ifanv,must be includeziland the Conzracto/"s Certificationmust be labeled indicating a c..’cn"mis attached. AGENDA ITEM #5. e) .. 2.' I -‘m....:.v _ .. 4'. I '-;' \~. -...~..,-v....~.5».-.,r,v -...-..-4-,.,.e__,4 ~,‘'‘..'.-.’ a '3 .‘.5 ,“'3 ‘ .'.~,.‘.“.'.2~w..-.-"..1 ‘--~‘. -;. ._.. I ‘I I ‘ ~.--...r.‘...---,.../-...~~~._«v -..~,4 _--Ln ...._--..s.——.-¢-4;.--.«o-cg,-.,“o.\4'.\~o-\-£9c‘v a -v »-~-'~~v--~o,-...~--.-p.-o ~.o ....,.......~...-an a.o~—,..r~.»..a4..4~aoo~-.~‘--..b:.v‘o «.0-v.-—».u -.~...~....-«o-aha».p..»—..s.»...‘ ‘,'. 0 --*"~..L.‘.~--...w ~‘"1-.’..'‘w '''.,.~,_-a .-.-ml -..---\._,v,v 1-;"2 ..-':‘3-~'‘V.»o -.-’.,n _-'.-',».*_.u _.-' ' .-.-._-._ ‘ ;...-. '7 ' --‘.--.:“.'~.' ._., . ..3‘ I .........-.-. ,.\v?sl.'1 ..3’.3;»;‘' _«.,'-‘-.5/~«.:¢.-7,3. AGENDA ITEM #5. e) TO:FINANCE DIRECTOR Date: 11/08/2021 FROM:TRANSPORTATION DESIGN MANAGER CONTRACTOR:P.G.H. Excavating, Inc. P. O. Box 1151, Enumclaw, WA 98022 CONTRACT NO.CAG-20-150 ESTIMATE NO.5 PROJECT:Renton Elementary and Middle School Crossings Project HSIP-000S(533) 1. CONTRACTOR EARNINGS THIS ESTIMATE 39,768.63$ 2.SALES TAX @ 10.10%-$ 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE 39,768.63$ 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $384,841.46 5. EARNINGS DUE CONTRACTOR THIS ESTIMATE 39,768.63$ 6. SUBTOTAL - CONTRACTOR PAYMENTS 424,610.09$ 7. RETAINAGE ON PREVIOUS EARNINGS -$ 8. * RETAINAGE ON EARNINGS THIS ESTIMATE -$ 9. SUBTOTAL - RETAINAGE -$ 10. SALES TAX PREVIOUSLY PAID -$ 11. SALES TAX DUE THIS ESTIMATE -$ 12. SUBTOTAL - SALES TAX -$ *Contractor has a retainage bond on file with the City, retainage = 0%GRAND TOTAL: 424,610.09$ FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR (Lines 5 and 11): SCHEDULE A ACCOUNT:317.123008.015.595.30.63.001 39,768.63$ TOTAL THIS ESTIMATE: $39,768.63 AGENDA ITEM #5. e) AGENDA ITEM #5. e) AGENDA ITEM #5. e) AGENDA ITEM #5. e) AGENDA ITEM #5. e) AGENDA ITEM #5. e) AB - 3053 City Council Regular Meeting - 24 Jan 2022 SUBJECT/TITLE: Agreement for Professional Services with BHC Consultants for Design of the Windsor Hills Utility Improvements Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT: Abdoul Gafour, Utility Engineering Manager EXT.: 7210 FISCAL IMPACT SUMMARY: Funding for this agreement in the amount of $702,491 is available from the ap proved 2021/2022 Water Utility Capital Improvement Program budget for the Steel/AC Watermain Replacement account (425.455170), and 2021/2022 Surface Water Utility Capital Improvement Program budget for the Small Drainage Problems Planning and Design account (427.475015). The approved 2021/2022 budget available for the project in each of the accounts is $2,970,615 and $733,247 respectively. SUMMARY OF ACTION: As part of the 2019 Update of the Water System Plan, the Water Utility has identified the need to replace the water mains in the Windsor Hills neighborhood to increase fire flow capacity and improve water quality. The existing water mains were installed in 1942 and consist of 4-inch and 6-inch unlined cast iron pipes that have reached the end of their expected useful life. Additionally, the stormwater system in the Windsor Hills neighborhood consists of 6-inch and 8-inch concrete and PVC pipes that do not meet current Surface Water Utility minimum design standards. Some pipes have bends which can inhibit flow rather than structures where the alignment changes, and there are large gaps between runoff collection points. To address these issues, the Water and Surface Water Utilities have proposed the Windsor Hills Utility Improvement Project (Project). The Project consists of the following: • Installation of approximately 7,000 linear feet (LF) of 8-inch ductile iron water main within the exiting city roadways along with new 1-inch water service lines to 136 existing water customers. New fire hydrants will be installed within 300 feet of existing residential dwellings to meet current fire flow requirements • Installation of approximately 3,000 linear feet (LF) of 12-inch storm drain with catch basins and manholes. • Restoration of impacted asphalt roadways, curbs, sidewalks, and private property impacted by the Project. The city advertised a Request for Proposal to qualified consultants on the city’s MR SC Rosters to provide engineering services for design and construction support in July 2021. After review and scoring of the Statement of Qualifications and Proposals received, and interviews with the highest AGENDA ITEM #5. f) scoring firms, the city selection team selected BHC Consultants as consultant for the Project in September 2021 based on their experience and technical expertise on similar projects with neighboring cities, and water districts. The proposed agreement is with BHC Consultants for design and services during bidding for the Project. Under this agreement, BHC Consultants will perform the following: • Perform site investigations to support the design of new water and stormwater facilities including surveying, potholing, and geotechnical investigation. • Assist the city in coordinating with Project stakeholders including homeowners and impacted utilities. • Develop preliminary design of new water and stormwater facilities. • Develop 30%, 60%, and 90% design plans, specifications, and cost estimates for city re view. • Provide support services to the city for project permitting. • Develop bid-ready plans and specifications for use in Project bidding. • Provide support services to the city with response to bidders’ inquiries during the bidding period. • Develop final construction plans and specifications for use in Project construction. EXHIBITS: A. Agreement B. Vicinity Map C. Utilities Committee Report D. Legal Approval E. Risk Management Approval STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the agreement with BHC Consultants in the amount of $702,491 for design and services during bidding for the Windsor Hills Utility Improvements project. AGENDA ITEM #5. f) AGREEMENT FOR WINDSOR HILLS UTILITY IMPROVEMENTS PROJECT (WTR #27-04186) THIS AGREEMENT, dated for reference purposes only as February 9, 2022, is by and between the City of Renton (the “City”), a Washington municipal corporation, and BHC Consultants (“Consultant”), a Washington coporation. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide consulting and design and bidding services as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit C or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit B. All Work shall be performed by no later than May 31, 2023. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $702,491, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit C. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit C. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for AGENDA ITEM #5. f) PAGE 2 OF 10 such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or w ithout cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards AGENDA ITEM #5. f) PAGE 3 OF 10 and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City AGENDA ITEM #5. f) PAGE 4 OF 10 during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Indu strial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant , except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. AGENDA ITEM #5. f) PAGE 5 OF 10 It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of th is indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant , negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, t Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single AGENDA ITEM #5. f) PAGE 6 OF 10 limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return recei pt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Abdoul Gafour 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7210 agafour@rentonwa.gov Fax: (425) 430-7241 CONSULTANT Becca Ochiltree 1601 Fifth Avenue Suite 500 Seattle, WA 98101 Phone: (206) 505-3400 becca.ochiltree@bhcconsultants.com AGENDA ITEM #5. f) PAGE 7 OF 10 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consult ant to provide Work he/she will acquire or maintain such at his/her own expense and, if AGENDA ITEM #5. f) PAGE 8 OF 10 Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Abdoul Gafour, Water Utility Engineering Manager. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees sh all perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the AGENDA ITEM #5. f) PAGE 9 OF 10 other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full fo rce and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. AGENDA ITEM #5. f) PAGE 10 OF 10 N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Ronald A. Dorn President _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney Contract Template Updated 5/21/2021 AGENDA ITEM #5. f) City of Renton 1 Windsor Hills Utility Improvements Project Scope of Services Exhibit A SCOPE OF SERVICES City of Renton Windsor Hills Utility Improvements Project (27-04186) January 2022 Statement of Understanding This scope of services presents a work program for field investigations, alternatives analysis, final contract documents, and bidding support for the City of Renton (City) Windsor Hills Utility Improvements Project (project). The City plans to complete the design for replacing the water mains in the Windsor Hills neighborhood to increase fire flow capacity and improve water quality. In addition, the City plans to complete the design for targeted upgrades to the existing stormwater conveyance infrastructure where it does not meet current City minimum design standards. The project is in the Windsor Hills neighborhood of Renton, east of I-405, west of Edmonds Ave NE, and north of NE 4th St. Windsor Hills is an established residential neighborhood consisting of single-family residences. Project work is anticipated to be largely completed within the existing City right of way, on City property, or in existing City easements. Work outside of these areas may occur provided that the appropriate right of entry and easements are obtained from the respective property owners. Critical areas within the project area include regulated slopes, high landslide potential, and high erosion hazard. As part of the City’s Water System Plan Update dated May 2021, the City determined that the project would include approximately 7,000 linear feet (LF) of new 8-inch ductile iron water mains, new 1-inch water service lines to 136 existing customers, and new fire hydrants installed within 300 feet of existing residential dwellings. Stormwater improvements will include approximately 3,000 LF of 12-inch storm drain with catch basins and manholes. Restoration of City right of way impacted by the installation of the water and stormwater utilities including restoration of asphalt roadways, curbs, and sidewalks will be included. Where impacted, private property will also be restored. This scope of services identifies the engineering services to be performed by BHC Consultants, LLC (BHC) and the following subconsultants:  Transportation Engineering NorthWest (TENW), traffic control plans and right-of-way improvements.  Aspect Consulting, LLC (Aspect), geotechnical evaluation for critical areas exemption.  DHA Surveyors (DHA), topographic survey.  APS Utility Locate (APS), utility locating and utility potholing. Scope of Services BHC proposes the following task elements for this Scope of Services: Task 100 – Project Management This task includes coordination and management of engineering work from project initiation through completion of design and bidding. Subtasks include the following: 100.1 Data Review and Project Development  Request and review relevant project information including as-built drawings, maintenance records, CCTV inspection videos, and water system studies or reports. AGENDA ITEM #5. f) City of Renton 2 Windsor Hills Utility Improvements Project Scope of Services  Prepare for and attend one (1) virtual meeting with the City to kick-off the project and review project goals and objectives, communication protocols, and project schedule. The Kickoff Meeting is estimated to be approximately one (1) hour in length and will be conducted in Microsoft Teams. Prepare Kickoff Meeting agenda, presentation materials, and meeting minutes. 100.2 Correspondence and Coordination with City  Maintain regular telephone, email, and other communications with the City Project Manager as necessary to execute the work.  Maintain a decision log, an electronic record of project decisions rendered through project communications.  Create and maintain a project schedule in Gantt chart or other approved format. Adjust project schedule as necessary during project to reflect the status of the project and adjustments to this scope of services.  Prepare monthly invoicing with task status summaries, budget status summaries including earned value management (EVM) curves, look-ahead task summaries for the next period, and project schedule status.  Attend bi-weekly progress calls with the City Project Manager and applicable engineering staff. Progress calls are estimated to be approximately thirty (30) minutes in length and will be conducted in Microsoft Teams. Prepare agenda and minutes for progress calls as necessary. 100.3 Staff, Subconsultant, and Budget Management  Develop a Project Management Plan. The Project Management Plan will include an overview of project staff and their roles, subconsultants and their roles, communication protocols, project schedule, milestones, level of effort, quality assurance and quality control (QA/QC) procedures, and deliverable expectations.  Manage project staff and subconsultants to verify compliance with project schedule and budget as well as scheduled deliverables. 100.4 QA/QC Program A senior level engineer will review all documents before they are submitted to the City as part of BHC’s QA/QC Program. The review will be both a constructability review and quality assurance review to verify the documents meet industry standards of care. This will occur at the alternatives analysis, 30%, 60%, and 90% complete, and bid ready stages of design. A description of the QA/QC Program will be included in the Program Management Plan. Task 100 Assumptions:  Project duration is assumed to be fifteen (15) active months (January 2022 to May 2023).  Virtual kick-off meeting will be attended by three (3) staff members from BHC.  City will provide available background information including record drawings, the 2015 Water Rezone Study, etc. Task 100 Deliverables:  Monthly invoices with project status summaries (PDF format).  BHC Project Management Plan (PDF format).  Kickoff Meeting agenda, presentation materials, and meeting minutes (Microsoft Word, Microsoft PowerPoint, and PDF formats).  Decision log (Microsoft Excel format).  Project schedule (Microsoft Excel or Project and PDF formats).  Progress calls agenda and minutes (Microsoft Word format). AGENDA ITEM #5. f) City of Renton 3 Windsor Hills Utility Improvements Project Scope of Services Task 200 – Site Investigations Work under this task includes field investigations to support the development of design documents. 200.1 Stormwater Schematic Plan Review The City will provide BHC with a schematic plan sketch in PDF of the stormwater upgrades they require within the project area. Stormwater upgrades may include replaced structures and enlarged conveyance pipes to meet City standards. Neither modeling nor calculations will be required for the upgrades. BHC will attend an onsite meeting with City staff to review the stormwater system upgrades and finalize the schematic plan. The schematic plan will form the basis of the thirty (30) percent design, see Task 500. 200.2 Project Site Surveying DHA will provide complete topographic survey services within the project area. The survey will include utilities (underground and overhead) and surface features to five (5) feet beyond the right-of-way extents on Bronson Way NE, Bronson Place NE, Windsor Way NE, Windsor Place NE, Grandey Way NE, Sunset Blvd NE, Edmonds Ave NE, and NE 4th St within the Windsor Hills neighborhood and immediately adjacent to the neighborhood at the anticipated points of utility connections. A map detailing the extents of the topographic survey limits is included as Exhibit D. Collected survey data will be incorporated into a topographic survey base map for the project. Topography contours will be shown at two (2) foot intervals. Contours for slopes greater than fifteen (15) percent will be shown at five (5) foot intervals and contours for slopes greater than forty (40) percent will be shown at ten (10) foot intervals. BHC will provide the survey base map to the City in AutoCAD and PDF formats in accordance with the City Survey and Drafting Standards. The subconsultant scope and fee to complete the survey and produce the survey basis map are included in Exhibit D. The fees shown are not-to-exceed amounts; subconsultant will be paid for actual work performed. BHC efforts anticipated to coordinate topographic survey services include the following:  Review the survey base map and conduct field visit to perform a visual check of the information received.  Verify that the survey base map meets City Survey and Drafting Standards. 200.3 Potholing APS will perform up to twenty (20) pothole subsurface investigations to confirm utility locations at areas with potential utility conflicts. Potholing locations will be agreed upon by BHC and the City after review of the survey base map and during the Water Main Alignment Review (Task 400). Pothole findings will be incorporated into an updated survey base map for use in the design drawings. It is assumed that pothole restoration will include 5/8” minus crushed rock backfill and a 4-inch thick, 2-foot-by-2-foot asphalt patch at each pothole location. The subconsultant scope and fee to complete the potholing are included in Exhibit E. The fees shown are not-to-exceed amounts; subconsultant will be paid for actual work performed. 200.4 Geotechnical Study and Memorandum COR Maps indicates critical areas of steep slopes and erosion hazard within the project area. In support of a Critical Areas exemption (Task 600.1), Aspect Consulting, LLC (Aspect) will complete a desktop review of mapped site soil conditions, conduct one site visit with limited hand-tool excavation to verify the mapped conditions, and prepare a brief technical memorandum. The technical memorandum will identify the geologic hazards and critical areas, potential impacts of the work, and recommendations for mitigation and compliance with Renton Municipal Code critical areas regulations. The subconsultant scope and fee to complete the geotechnical memorandum are included in Exhibit F. The fee shown is a lump-sum amount. AGENDA ITEM #5. f) City of Renton 4 Windsor Hills Utility Improvements Project Scope of Services Task 200 Assumptions:  BHC will conduct one (1) site visit for approximately two (2) hours to review the existing stormwater system and discuss the stormwater schematic plan with City staff. This visit may be combined with the topographic survey field conditions site visit.  The City will prepare a schematic plan sketch in PDF detailing the upgrades they desire for the stormwater conveyance system.  A single stormwater schematic plan shall be prepared by the City; alternatives analysis of multiple stormwater conveyance designs is not included in the scope of work.  No stormwater modeling or calculations will be required for the stormwater design.  No water quality or flow control will be incorporated in the stormwater design.  The City will provide CCTV video inspection of the existing storm drainage system within the project area. BHC will review the videos of pipes to remain recorded during the City’s CCTV inspection.  The topographic survey base map will be provided in accordance with the City Survey and Drafting Standards.  If additional survey is needed on private property, outside of the areas identified in Exhibit D, BHC and the City will negotiate an amendment to this scope of services for that work.  The City will provide available record drawings for the stormwater, wastewater, and water utilities within the project area. If available, recent permit documents for nearby development projects, including stormwater and geotechnical reports, will be used for project site background understanding.  The City will provide GIS data for public utilities and known private utilities including stormwater, wastewater, and water.  The City will lead coordination with franchised utilities with respect to potential conflicts and provide data to BHC as available.  Utility locates will be completed by APS as part of topographic survey (Task 200.2).  BHC will conduct one (1) site visit to compare the topographic survey base map with actual field conditions.  The survey horizontal datum will be based on NAD 83/2011 Washington State Plane Coordinate System, South Zone using the Washington State Reference Network (WSRN). Vertical datum will be based on NAVD 88.  It is assumed that suitable information on utilities can be obtained from respective utility owners in the project area and be relied upon for purposes of design. Subsurface utility detection by ground penetrating radar is excluded from this scope.  Up to twenty (20) potholes will be conducted during the Water Main Alignment Review (Task 400) to verify utility locations.  Surface restoration for potholes will include 5/8” minus crushed rock backfill and a 4-inch thick, 2-foot-by-2- foot asphalt patch at each pothole location.  BHC staff will not be present for observation of the potholing.  Given the urbanized condition of the project area, it is assumed that no jurisdictional wetlands are present within the project area. Therefore, wetland delineation, flagging, rating, and reporting is not included in this scope of services.  If archaeological artifacts are encountered during investigations and curation is required by Ecology and Tribes, curation and associated fees will be coordinated and paid by the City, independent from this contract.  Construction surveying and staking is excluded from this scope of services.  City records and staff will be relied on to locate subsurface non-metallic water and wastewater utilities that were installed without tracer wire. AGENDA ITEM #5. f) City of Renton 5 Windsor Hills Utility Improvements Project Scope of Services  No subsurface drilling will be necessary to complete the Geotechnical memorandum. Sufficient well logs or other geotechnical reports will be available to determine the subsurface conditions within the project area, along with hand-tool excavations completed by the Geotechnical Engineer. Task 200 Deliverables:  Project area topographic survey base map (AutoCAD and PDF formats).  Updates to topographic survey base map based on potholing findings (AutoCAD and PDF formats).  Maps, pothole data, and photos from APS potholing (web and/or PDF format).  Technical Memorandum summarizing the geologic hazards, potential impacts, and suggested mitigations of the work within the critical areas of the site. Task 300 – Stakeholder Coordination 300.1 Internal Stakeholder Engagement BHC will provide support in discussions organized and led by the City Project Manager with internal stakeholder groups to obtain feedback and determine preferences for the design of the utility improvements. These groups may include representatives from the Public Works Maintenance Shops, Surface Water Utility, Water Utility, Development Engineering, and Planning. BHC will prepare and provide a PowerPoint presentation, figures, images, maps, surveys, and/or other documents to solicit feedback during these stakeholder meetings. BHC will attend the internal stakeholder meetings and provide meeting agendas and meeting minutes for each meeting. There will be up to three (3) internal stakeholder meetings. Each internal stakeholder meeting is estimated to be approximately one (1) hour in length and will be conducted in Microsoft Teams. Internal stakeholder meetings will be held during the Water Main Alignment Review (Task 400) and 30% Design (Task 500.1). Up to three (3) BHC staff will attend each of the internal stakeholder meetings. 300.2 External Stakeholder Engagement BHC will provide support in discussions organized and led by the City Project Manager with stakeholders external to the City, that could include but are not limited to Puget Sound Energy (PSE), WSDOT, Renton School District, Republic Services, and private communications utilities. BHC will prepare and provide a PowerPoint presentation, figures, images, maps, surveys, and/or other documents to solicit feedback during these stakeholder meetings. BHC will attend one (1) external stakeholder meeting and provide a meeting agenda and meeting minutes for that meeting. BHC will provide technical support to the City for additional external stakeholder meetings, but BHC will not attend. The external stakeholder meeting which BHC will attend is estimated to be approximately one (1) hour in length and will be conducted in Microsoft Teams. External stakeholder meetings will be held during the Water Main Alignment Review (Task 400) and 30% Design (Task 500.1). Up to three (3) BHC staff will attend one (1) external stakeholder meeting. 300.3 Homeowner Engagement BHC will provide support to the City in outreach efforts to Windsor Hills neighborhood residents. Prior to DHA surveying the project area, the City will prepare, print, and mail a flyer to each neighborhood household. The flyer will provide an overview of the project, relay the project goals, and invite neighborhood residents to the first public meeting. BHC will support the City by providing technical information, figures, images, maps, and/or surveys to be included on the flyers. The City will take the lead on setting up two public meetings – one prior to DHA surveying the project area, and one shortly after bidding. AGENDA ITEM #5. f) City of Renton 6 Windsor Hills Utility Improvements Project Scope of Services In the first public meeting, the City will present the project components, necessity, and schedule to residents. Additionally, the City will provide residents the opportunity to ask questions about the project and to provide concerns, questions, observations, or experiences regarding the existing water and stormwater utilities in the neighborhood. BHC will support the City in the meeting with preparation of a PowerPoint presentation, presenting, answering technical questions, and providing figures, images, maps, surveys, or other documents to explain the intent of the project and solicit feedback. BHC will document homeowner comments received at the first public meeting for incorporation into the Water Main Alignment Review (Task 400). In the second public meeting, the City will inform residents of the upcoming construction, schedule, impacts, and phasing. BHC will support the City in the meeting with preparation of a PowerPoint presentation, presenting, answering technical questions, and providing figure, images, maps, surveys, or other documents. The City will organize, schedule, advertise, and facilitate both public meetings. Each public meeting is estimated to be approximately one (1) hour in length and will be conducted in Microsoft Teams and/or in person in a suitable neighborhood location if COVID-19 pandemic conditions and City and State policies allow. Up to three (3) BHC Staff will attend each of the public meetings. The City will be responsible for printing handouts for in person public meetings. Task 300 Assumptions:  The City will lead internal and external stakeholder engagement efforts. BHC will provide stakeholder meeting support and technical support as noted in Tasks 300.1 and 300.2.  The City will lead the homeowner engagement efforts. BHC will provide meeting public meeting support and technical support as noted in Task 300.3.  The City will schedule and facilitate all stakeholder meetings and public meetings with support from BHC.  The City will print any handouts, posters, boards, flyers, etc. for all stakeholder meetings and public meetings.  A project informational website is not included in this scope of services.  Up to three (3) BHC staff will attend up to three (3) internal stakeholder meetings and one (1) external stakeholder meeting.  Up to three (3) BHC staff will attend two (2) public meetings. Task 300 Deliverables:  Presentation for Internal and External Shareholder Meetings (Microsoft PowerPoint format).  Additional presentation materials for Internal and External Shareholder Meetings (PDF format).  Internal and External Stakeholder Meetings agenda and meeting minutes (Microsoft Word format).  Supporting documents for City flyers to homeowners (PDF format).  Supporting information to be included in the City’s PowerPoint Presentation and meeting handouts or supplemental materials (Microsoft PowerPoint and PDF formats). Task 400 – Water Main Alignment Review 400.1 Water Main Schematic BHC will review the survey basemap, compile input from internal and external stakeholders, review findings from the first homeowner meeting, and work with the City to identify a preferred new water main alignment and optimum new connection points. BHC will consider metrics such as relative cost, constructability, level of service, and impact to customers when determining the preferred alignment. BHC shall communicate with the City Project Manager to incorporate City standards and address City preferences. AGENDA ITEM #5. f) City of Renton 7 Windsor Hills Utility Improvements Project Scope of Services BHC and the City will meet in one (1) virtual meeting to present, review, and discuss the preferred water main alignment and connection points, and document any revisions that the City would like to make. Revisions will be documented via “red-line mark-ups” on the preferred alignment drawing(s). The meeting is estimated to be approximately two (2) hours in length and will be conducted in Microsoft Teams. BHC will prepare a meeting agenda, presentation materials, and meeting minutes. Up to three (3) BHC staff will attend the Water Main Alignment Review meeting. The revised preferred alternative will form the basis of the 30% design. Task 400 Assumptions:  One (1) preferred water main alignment with one (1) preferred water connection configuration will be presented at the Water Main Alignment Review meeting.  If Pressure Reducing Valves (PRVs) are required, they will be installed at individual service connections. No new pressure zones will be designed.  The City will provide BHC with the 2015 Water Rezone Study.  The City will provide verbal comments on the preferred water main alignment at the Water Main Alignment Review meeting.  No hydraulic modeling will be performed for the proposed water improvements.  One (1) Water Main Alignment Review meeting will be held virtually via Microsoft Teams, will last approximately two (2) hours, and will be attended by up to three (3) BHC staff. Task 400 Deliverables:  Preferred Water Main Alignment drawing sheet(s) (PDF format).  Water Main Alignment Review meeting agenda, presentation materials, and meeting minutes (Microsoft Word, Microsoft PowerPoint, and PDF formats).  Red-line mark-ups of City revisions to the preferred Water Main Alignment drawing sheet(s) as discussed during the Review meeting (PDF format). Task 500 – Design Work under this task includes the development and preparation of bid ready contract documents to be used for public advertisement and construction by a general contractor. Permits for the bid ready contract documents will be obtained prior to bidding (see Task 600). It is estimated that the drawing set will be comprised of the following sheets by BHC:  Cover Sheet – 1 sheet  Drawing List – 1 sheet  General, Water, and Surface Water Notes – 2 sheets  Legend and Abbreviations – 1 sheet  Survey Control – 1 sheet  Alignment Tables – 2 sheets  Water Key Plan – 1 sheet  Stormwater Key Plan – 1 sheet  Existing Conditions and Temporary Erosion and Sedimentation Control (TESC) Plan – 8 sheets  TESC Details and Notes – 1 sheet  Construction Phasing Plan – 6 sheets AGENDA ITEM #5. f) City of Renton 8 Windsor Hills Utility Improvements Project Scope of Services  Water Main Plan and Profile sheets, at 1” = 20’ horizontal, 1” = 5’ vertical – 16 sheets  Water Connection Details – 2 sheets  Water Standard Details – 3 sheets  Stormwater Plan and Profile Sheets, at 1” = 20’ horizontal, 1” = 5’ vertical – 7 sheets  Stormwater Standard Details – 2 sheets BHC proposed sheet count: 55 sheets The following sheets will be prepared by TENW:  Right-of-Way Demolition and Restoration Plans – 8 sheets  Right-of-Way Detail Sheets – 3 sheets  Traffic Control Plans – 4 sheets Total proposed sheet count: 70 sheets 500.1 30% Design Plans, Specifications, and Opinion of Probable Construction Costs Anticipated subtask deliverables include:  Plan Set – plan sheets will consist of those in the proposed drawing list. The focus of this submittal will be to develop the conceptual design and finalize the alignment of the water mains and stormwater mains.  Opinion of Probable Construction Cost (OPCC) – cost estimate will be based on quantity takeoffs from developed plans and unit costs for each bid item. Industry standard contingency for the 30% design completion level (AACE Class 3) will be included in the cost estimate.  BHC will attend a 30% comment review meeting with the City. BHC will provide an agenda and meeting minutes for the meeting. The comment review meeting is estimated to be approximately one (1) hour in length and will be conducted virtually in Microsoft Teams or in person at City Hall if COVID-19 pandemic conditions and City policies allow. Up to three (3) BHC Staff will attend the comment review meeting. 500.2 60% Design Plans, Specifications, and Opinion of Probable Construction Costs City review comments from the 30% design submittal documents will be addressed during the development of the 60% design submittal documents. Anticipated subtask deliverables include:  Plan Set – updated from 30% submittal to address all City comments. The focus of this submittal will be designing location-specific details including water connections (testing and final), new water meters, new fire hydrants, and stormwater laterals. Water main and stormwater main profiles will be included. Preliminary construction sequencing plans and traffic control plans will be included. Plans will be submitted to internal and external stakeholders for review.  Specifications – draft front-end bidding and contract documents (City-lead), proposed revisions to Washington State Department of Transportation (WSDOT) standard specifications/City supplemental conditions, and City’s special provisions will be provided in Microsoft Word format and evaluated for this project. Project bid items will follow the WSDOT format. Standard details (City and/or WSDOT) will be included on the drawings.  OPCC – cost estimate will be based on quantity takeoffs from developed plans and specifications and unit costs for each bid item. Industry standard contingency for the 60% design completion level (AACE Class 2) will be included in the cost estimate.  BHC will attend a 60% comment review meeting with the City. BHC will provide an agenda and meeting minutes for the meeting. The comment review meeting is estimated to be approximately one (1) hour in AGENDA ITEM #5. f) City of Renton 9 Windsor Hills Utility Improvements Project Scope of Services length and will be conducted virtually in Microsoft Teams or in person at City Hall if COVID-19 pandemic conditions and City policies allow. Up to three (3) BHC Staff will attend the comment review meeting. 500.3 90% Design Plans, Specifications, and Opinion of Probable Construction Costs City review comments from the 60% design submittal documents will be addressed during the development of the 90% design submittal documents. Anticipated subtask deliverables include:  Plan Set – updated from 60% submittal to address all City comments and applicable external stakeholder comments. The focus of this submittal will be complete plan/profiles, details, construction sequencing, traffic control, and restoration.  Specifications – documents and measurement and payment bid item descriptions; updated from 60% submittal to address all City comments and applicable external stakeholder comments.  OPCC – cost estimate will be based on quantity takeoffs from developed plans and specifications and unit costs for each bid item. Industry standard contingency for the 90% design completion level (AACE Class 1) will be included in the cost estimate.  BHC will attend a 90% comment review meeting with the City. BHC will provide an agenda and meeting minutes for the meeting. The comment review meeting is estimated to be approximately one (1) hour in length and will be conducted virtually in Microsoft Teams or in person at City Hall if COVID-19 pandemic conditions and City policies allow. Up to three (3) BHC Staff will attend the comment review meeting. 500.4 Bid Ready Design Plans, Specifications, and Opinion of Probable Construction Costs City review comments from the 90% design submittal documents will be addressed during the development of the bid ready documents. Plans and specifications will be finalized for contractor bidding. The OPCC will be finalized for the City’s use. Anticipated subtasks deliverables include:  Plan Set – updated from 90% submittal to address all City comments and finalize for contractor bidding.  Specifications – bidding documents and measurement and payment bid item descriptions; updated from 90% submittal to address all City comments.  OPCC – cost estimate will be based on quantity takeoffs from developed plans and specifications and unit costs for each item within the draft bid form. Industry standard contingency for the bid ready design completion level (AACE Class 1) will be included in the cost estimate. Task 500 Assumptions:  QA/QC will be performed internally by BHC in accordance with BHC’s QA/QC Program included in the Project Management Plan.  Design Plans will be in accordance with the City of Renton Survey and Drafting Standards, Water Utility Design and Construction Standards, and 2017 City of Renton Surface Water Design Manual.  American Disabilities Act (ADA) compliance assumed to be required where sidewalks are disturbed.  Design will incorporate City Standard details to the greatest extent possible. Standard details will be inserted into the plan set/contract documents in PDF format. When appropriate, standard details will be referenced on the drawings.  No water quality or flow control will be incorporated in the stormwater design.  WSDOT 2021 Standard Specifications will be used. City standard front-end bidding and contract forms will be used. The City uses Special Provisions to change the requirements of the WSDOT Standard Specifications following the WSDOT PS&E program. APWA/WSDOT General Special Provisions (GSPs) will be considered for appropriate Division 1 General Requirements if directed to do so by the City. AGENDA ITEM #5. f) City of Renton 10 Windsor Hills Utility Improvements Project Scope of Services  OPCC will include contingencies and levels of accuracy consistent with the level of design development and standards published by the American Association of Cost Engineers (AACE).  Existing utilities (e.g., sewer, communications, etc.) will not require replacement unless specifically indicated in the drawings. One new sewer manhole will be required as part of the project.  City will provide a single set of consolidated review comments on each document submitted at 30%, 60%, and 90%, and will review comments to remove contradictory direction from different reviewers.  Estimated fee for Task 500 is based, in part, on the estimated sheet count and as such, may require revision should the total number of plan sheets required for the bidding documents increase. Should extra plan sheets be needed, BHC and the City can negotiate an amendment to this scope of services for the additional work. Task 500 Deliverables:  30%, 60%, 90%, and bid ready plans (full size - 22”x34”) (PDF format).  30%, 60%, 90%, and bid ready OPCC (Microsoft Excel and PDF formats).  90% and bid item quantity takeoff calculations (Microsoft Excel format).  60%, 90%, and bid ready specifications (Microsoft Word and PDF formats).  Comment response matrix for 30%, 60%, and 90% City comments. Task 600 – Permit Support Permits for the design will be obtained prior to Bid Ready Design Submittal. Permit support is described in the following subtasks. 600.1 Critical Areas Exemption and City Permits The City will lead and coordinate submittal of the Critical Areas Exemption and all other required City permit applications. The geotechnical memorandum prepared in Task 200.4 will support the City’s Critical Area Exemption permit submittal. BHC will support the City with technical input and review of the permit documents as necessary. 600.2 Drainage Report BHC will prepare a Drainage Report in accordance with Renton’s 2017 Surface Water Design Manual (SWDM) following the template and requirements of a Technical Information Report (TIR). It is anticipated that a Targeted Drainage Report will be required; the project could fall into either Category 1 (projects within or adjacent to an erosion hazard area, steep slope hazard area, or landslide hazard drainage area) or Category 2 (projects that construct a drainage pipe that is 12” or larger). It is anticipated that Core Requirements #1, #2, #4, #5, #6 and #7, and Special Requirements #1, #2, #3, #4, and #6 may apply. The Targeted Drainage Report will address how the Core Requirements and Minimum Requirements are applicable to the project, and how the project meets the manual requirements. Task 600 Assumptions:  A Critical Areas Exemption is required due to regulated slopes, high landslide potential, and high erosion hazard.  The City will lead the Critical Areas Exemption process.  The City will prepare and submit any other required City permit applications.  The following documents are not anticipated to be required and are not included in this scope of services: SEPA Environmental Checklist and related materials, review of Cultural Resources, Critical Areas Report, Wetlands Report, Full Geotechnical Report with subsurface drilling, Architectural Elevations, Landscape AGENDA ITEM #5. f) City of Renton 11 Windsor Hills Utility Improvements Project Scope of Services Plan, Tree Retention/Land Clearing (Tree Inventory) Plan, Tree Retention Worksheet, Arborist Report, and Traffic Study.  The project will trigger a Targeted Drainage Report as detailed in the 2017 Renton SWDM.  Water quality and flow control will not be required in the stormwater design. Task 600 Deliverables:  Draft and final Targeted Drainage Report. Task 700 – Bid Period Support BHC will assist the City with the bidding and award process. Services to be provided during the bidding and award process include: 800.1 – Respond to prospective Contractor’s questions through the City Project Manager and issue addenda (if required) to clarify the bid documents. 800.2 – Prepare Conformed for Construction Plans and Specifications that include all changes made by addenda (if any) for the selected Contractor and City. Task 700 Assumptions:  City will prepare the bid solicitation, advertise project, and will pay for all costs associated with advertising the project.  City will be main point of contact for Contractors during bidding, and City will send any technical questions on to BHC as necessary.  BHC will address up to twenty (20) bidding Contractor technical questions.  BHC will prepare up to two (2) addenda, each consisting of no more than two (2) drawings or a one (1) page memo.  BHC attendance at the bid opening is optional.  The City will prepare the bid tabulation and call references of the lowest responsive bidder. Task 700 Deliverables:  Answers to technical questions from bidding Contractors by email to City Project Manager.  Up to two (2) addenda.  Conformed for Construction Plans and Specifications (PDF format).  Two hard copies of Conformed for Construction Plans (22-inch by 34-inch).  Two hard copies of Conformed for Construction Specifications. Task 800 – Contingency Fund It is difficult to accurately predict issues that may arise during the design. Task 900 is included to provide a contingency fund for unanticipated and unidentified work. It is specifically included so that the City may quickly authorize BHC to perform additional work under this contract for scope changes that the City determines to be necessary. The contingency fund is set at five percent (5%) of the fee estimate for this Scope of Services. Funds under this task shall not be used without prior written approval from the City. AGENDA ITEM #5. f) City of Renton 12 Windsor Hills Utility Improvements Project Scope of Services Schedule We understand the importance and need for working closely with City staff to perform our work efficiently and complete our efforts in a timely manner. We are able to begin work upon receipt of a signed contract and Notice to Proceed. With the City’s authorization, we will begin our work and proceed in a timely manner with a target of Bid Ready Contract Documents in March 2023 and contractor award in May 2023. This schedule is based on timely input and information from City staff and others including the collection of requisite information and documentation, staff input, and feedback regarding draft documents or other project matters. The project schedule attached as Exhibit B represents our understanding of the City’s preferred timeline for this project. Once under contract, BHC will work with the City to establish milestone dates for the various deliverables to meet this schedule. Fee Estimate The fee estimate for this Scope of Services is attached as Exhibit C and stated to be $702,491. AGENDA ITEM #5. f) ID Task Name Duration Start Finish Predecessors1Notice to Proceed0 daysMon 1/31/22Mon 1/31/222100 Project Management331 daysMon 1/31/22Fri 5/5/2313100.1 Data Review and Project Development30 daysMon 1/31/22Fri 3/11/224100.2 Correspondence and Coordination with City331 daysMon 1/31/22Fri 5/5/235100.3 Staff, Subconsultant, and Budget Management331 daysMon 1/31/22Fri 5/5/236100.4 QA/QC Program5 daysMon 5/2/22Wed 3/29/237200 Site Investigations69 daysTue 2/1/22Fri 5/6/228200.1 Stormwater Schematic65 daysTue 2/1/22Mon 5/2/221FS+1 day9200.2 Project Site Surveying30 daysMon 2/21/22Fri 4/1/2215SS+5 days10200.3 Potholing10 daysMon 3/28/22Fri 4/8/2211200.4 Geotechnical Reconnaissance and Memo30 daysMon 3/28/22Fri 5/6/2212300 Stakeholder Coordination300 daysMon 2/7/22Thu 3/30/2313300.1 Internal Stakeholder Engagement119 daysMon 2/7/22Thu 7/21/221FS+5 days14300.2 External Stakeholder Engagement119 daysMon 2/7/22Thu 7/21/221FS+5 days15300.3 Homeowner Engagement2 daysMon 2/14/22Thu 3/30/231FS+10 days16400 Water Main Alignment Review68 daysTue 2/1/22Thu 5/5/2217400.1 Water Main Schematic65 daysTue 2/1/22Mon 5/2/221FS+1 day18Water Main Alignment Review Meeting0 daysThu 5/5/22Thu 5/5/2217FS+3 days19500 Design235 daysFri 5/6/22Wed 3/29/2320500.1 30% Design Plans, Specifications, and OPCCs55 daysFri 5/6/22Thu 7/21/2218,13FF,14FF21City Review15 daysFri 7/22/22Thu 8/11/222022500.2 60% Design Plans, Specifications, and OPCCs55 daysFri 8/12/22Thu 10/27/222123City Review15 daysFri 10/28/22Thu 11/17/222224500.3 90% Design Plans, Specifications, and OPCCs55 daysFri 11/18/22Wed 2/1/232325City Review15 daysThu 2/2/23Wed 2/22/232426500.4 Bid Ready Design Plans, Specifications, and OPCCs25 daysThu 2/23/23Wed 3/29/232527600 Permitting Support30 daysFri 9/16/22Thu 10/27/2228600.1 Critical Areas Exemption and City Permits20 daysFri 9/30/22Thu 10/27/2222FF29600.2 Drainage Report30 daysFri 9/16/22Thu 10/27/2222FF30700 Bid Period Support20 daysThu 4/6/23Wed 5/3/2331700.1 Respond to Contract questions; addenda20 daysThu 4/6/23Wed 5/3/2326FS+5 days1/315/5DecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunQtr 1, 2022Qtr 2, 2022Qtr 3, 2022Qtr 4, 2022Qtr 1, 2023Qtr 2, 2023TaskSplitMilestoneSummaryExhibit BCity of RentonWindsor Hills Utility Improvements Project (27-04186)Page 1Project ScheduleDecember 2021AGENDA ITEM #5. f) Exhibit C - BudgetCity of RentonWindsor Hills Utility Improvements ProjectBHC Consultant Services12/31/2021 Billing RateTotal SubconsultantTotal Task DescriptionHours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Cost Cost100 Project Management100.1 Data Review and Project Development 4 1,160 4 1,020 10 2,040 10 2,500 10 1,480 6 930 0 0 0 0 44 9,130 0 9,130100.2 Correspondence and Coordination with City 4 1,160 0 0 42 8,568 0 0 0 0 0 0 0 0 22 2,750 68 12,478 0 12,478100.3 Staff, Subconsultant, and Budget Management 4 1,160 0 0 30 6,120 0 0 20 2,960 0 0 0 0 12 1,500 66 11,740 0 11,740100.4 QA/QC Program40 11,600 44 11,220 4 816 0 0 0 0 0 0 0 0 8 1,000 96 24,636 0 24,636subtotal 52 15,080 48 12,240 86 17,544 10 2,500 30 4,440 6 930 00 42 5,250 274 57,984 0 57,984200 Site Investigations200.1 Stormwater Schematic Plan Review 0 0 0 0 5 1,020 0 0 10 1,480 0 0 0 0 0 0 15 2,500 0 2,500200.2 Project Site Surveying0 0 0 0 4 816 4 1,000 8 1,184 0 0 8 1,120 0 0 24 4,120 101,926 106,046200.3 Potholing0 0 0 0 4 816 4 1,000 8 1,184 0 0 8 1,120 0 0 24 4,120 64,350 68,470200.4 Geotechnical Reconnaissance and Memo 0 0 0 0 4 816 2 500 2 296 0 0 0 0 0 0 8 1,612 9,900 11,512subtotal 0 0 0 0 17 3,468 10 2,500 28 4,144 0 0 16 2,240 0 0 71 12,352 176,176 188,528 300 Stakeholder Coordination300.1 Internal Stakeholder Engagement 0 0 0 0 10 2,040 8 2,000 16 2,368 8 1,240 8 1,120 0 0 50 8,768 0 8,768300.2 External Stakeholder Engagement 0 0 0 0 8 1,632 2 500 12 1,776 8 1,240 8 1,120 0 0 38 6,268 0 6,268300.3 Homeowner Engagement0 0 0 0 16 3,264 8 2,000 12 1,776 20 3,100 16 2,240 0 0 72 12,380 0 12,380subtotal 0 0 0 0 34 6,936 18 4,500 40 5,920 36 5,580 32 4,480 0 0 160 27,416 0 27,416400 Water Main Alignment Review400.1 Water Main Schematic Design 4 1,160 0 0 4 816 34 8,50050 7,400 0 0 22 3,080 4 500 118 21,456 0 21,456subtotal 4 1,160 0 0 4 816 34 8,500 50 7,400 0 0 22 3,080 4 500 118 21,456 0 21,456500 Design500.1 30% Design Plans and OPCC 0 0 0 0 44 8,935 70 17,425 9614,134 0 0 191 26,740 2 250 402 67,484 12,760 80,244500.1.1 30% Water0 0 26 4,468 56 13,940 76 11,307 0 0 153 21,392 1 125 322 53,987500.1.230% Stormwater0 0 18 4,468 14 3,485 19 2,827 0 0 38 5,348 1 125 80 13,497500.2 60% Design Plans, Specifications, and OPCC 0 0 0 073 14,810 115 28,725 138 20,350 0 0 321 44,940 2 250 648 109,07525,520 134,595500.2.1 60% Water0 0 44 7,405 92 22,980 110 16,280 0 0 358 54,421 1 125 518 87,260500.2.2 60% Stormwater0 0 29 7,405 23 5,745 28 4,070 0 0 90 13,605 1 125 130 21,815500.3 90% Design Plans, Specifications, and OPCC 0 0 0 042 8,486 76 19,100 80 11,840 0 0 137 19,180 4 500 339 59,106 19,140 78,246500.3.1 90% Water 0 0 25 4,243 61 15,280 64 9,472 0 0 358 54,421 2 250 271 47,285500.3.2 90% Stormwater0 0 17 4,243 15 3,820 16 2,368 0 0 90 13,605 2 250 68 11,821500.4 Bid Ready Design Plans, Specs, and OPCC 0 0 0 0 30 6,120 43 10,625 62 9,102 0 0 87 12,180 4 500 225 38,527 6,380 44,907500.4.1 100% Water 0 0 18 3,060 34 8,500 49 7,282 0 0 70 9,744 2 250 180 30,822500.4.2 100% Stormwater0 0 12 3,060 9 2,125 12 1,820 0 0 17 2,436 2 250 45 7,705subtotal 0 0 0 0 188 38,352 304 75,875 375 55,426 0 0 736 103,04012 1,500 1,614 274,193 63,800 337,993600 Permit Support600.1 Critical Areas Exemption and City Permits 0 0 0 0 4816 2 500 12 1,776 0 0 4 560 2 250 24 3,902 0 3,902600.2 Drainage Report0 0 0 0 40 8,160 0 0 12 1,776 0 0 10 1,400 4 500 66 11,836 0 11,836subtotal 0 0 0 0 44 8,976 2 500 24 3,552 0 0 14 1,960 6 750 90 15,7380 15,738Total LaborAdministrator250.00ProjectPIC/WaterTechnical Expert(Dorn)290.00Technical Expert Manager Engineer EngineerSeniorPlanner(Tittelfitz)155.00125.00ProjectQA/QC/Stormwater(Talich)255.00Project(Ochiltree)204.00Senior(Gillespie)CAD/GIS140.00148.00(McCrosky)\\bhc.local\shares\Civil\Projects\Renton\21-xxxxx Windsor Hills Utility Replacement\Scoping\Renton Windsor Hills Fee Proposal January 202212/31/2021AGENDA ITEM #5. f) Exhibit C - BudgetCity of RentonWindsor Hills Utility Improvements ProjectBHC Consultant Services12/31/2021 Billing RateTotal SubconsultantTotal Task DescriptionHours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Cost CostTotal LaborAdministrator250.00ProjectPIC/WaterTechnical Expert(Dorn)290.00Technical Expert Manager Engineer EngineerSeniorPlanner(Tittelfitz)155.00125.00ProjectQA/QC/Stormwater(Talich)255.00Project(Ochiltree)204.00Senior(Gillespie)CAD/GIS140.00148.00(McCrosky)700 Bid Period Support700.1 Respond to Contractor Questions; Addenda 2 580 2 510 12 2,448 8 2,000 16 2,368 0 0 8 1,120 2 250 50 9,276 0 9,276subtotal 2 580 2 510 12 2,448 8 2,000 16 2,368 0 0 8 1,120 2 250 50 9,276 0 9,276800 Contingency Fund800.1 Contingency Fund0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 35,000 0 35,000subtotal 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 35,000 0 35,000Total Direct Labor58 16,820 50 12,750 385 78,540 386 96,375 563 83,250 42 6,510 828 115,920 66 8,250 2,377 453,415 239,976 693,391Other Direct Costs Other Direct Expenses -- mileage, reproductions, printing, delivery charges, telecommunications, postage, outsides services, special fees, etc. (2% of project labor)9,100GRAND TOTAL702,491Subconsultant Cost Breakdown (includes 10% markup)DHA Surveying75,526APS (utility locating)26,400APS (utility potholing)64,350Transportation Engineering NorthWest63,800Aspect Geotechnical9,900Total subconsultants239,976\\bhc.local\shares\Civil\Projects\Renton\21-xxxxx Windsor Hills Utility Replacement\Scoping\Renton Windsor Hills Fee Proposal January 202212/31/2021AGENDA ITEM #5. f) 2022 Schedule of Charges Billing Title Hourly Billing Rates Principal Engineer $260 - $300 Senior Structural Engineer $250 - $270 Senior Electrical Engineer $240 - $270 Senior Project Manager $220 - $275 Senior Engineer $185 - $285 Project Engineer $145 - $220 Staff Engineer $125 - $155 Planning Manager $165 - $220 Senior Planner $155 - $175 Planner $115 - $130 GIS Specialist* $125 - $150 Field Inspector & Building Inspectors* $140 - $170 Building Code Compliance Review $100 - $270 CAD Manager* $180 - $195 Draftsperson* $125 - $145 Project Administrator* $125 - $155 Project Assistant/Word Processor* $115 - $130 Professional Reimbursement: The hourly billing rates include the cost of salaries of the BHC employees, plus paid sick and safe leave, vacation, holiday, other fringe benefits, indirect overhead and fee. All employees classified as “non-exempt” (billing category denoted with *) by the U.S. Department of Labor will be compensated at 1-1/2 times salary for overtime hours, as per State and Federal wage and hour laws. Billing rates will be calculated accordingly for these overtime hours. Communication Fee: Project Labor times 3.0% which includes telecommunications, faxes, standard U.S. Mail, mobile phones, and internet access. Direct Expenses: Reimbursement for direct expenses incurred in connection with the work, will be at cost plus ten percent. See Schedule of Non-Labor Charges for detail. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2022 through December 31, 2022, and will be adjusted thereafter. Exhibit C AGENDA ITEM #5. f) DHA SurveyorsClient:BHC ConsultantsAttention: Ms Becca Ochiltree, PEP4634Project:City of Renton - Windsor Hills Addition Water Main Replacement Project Date:12/31/2021Description:Topographic Survey consisting of full right of way plus private property mapping at 550 Grandey Way NE. As specified in email from BHC to DHA on 12/28/2021Mapping length +/- 7,500 feet (estimates 326 lineal feet/day).LABOR:TASK Project Office Tech I Admin. / TOTALLABORNO.TASK (Scope of ServicesSurveyor Field Tech I Field Tech II CAD ReportHOURSCOST134.00 102.00 80.00 98.00 98.00Phase-1Survey 1.1City of Renton Control established onsite4 24 24 8 605,688.00$ 1.2Topographic Survey & Mapping Phase I28 184 184 216 61258,408.00$ 1.3Final Field Edit8 8 12 283,064.00$ -$ -$ -$ Labor Hours 40 216 208 236 700Labor Dollars$5,360.00$22,032.00$16,640.00$23,128.0067,160.00$ Expenses:Mileage/materials$1,500.00Deliverables:AutoCAD.dwg 1"=20' scalewith two (2) foot contours TOTAL FEE68,660.00$ Prepared by: Doug HartmanREVISED CONSULTANT FEE ESTIMATEDuane Hartman & Associates, Inc.Exhibit DAGENDA ITEM #5. f) Statement of Work for BHC Consultants  November 22, 2021 1 Utility Locates W/ RM™ Applied Professional Services, Inc. 43530 SE North Bend Way North Bend, WA 98045 Phone: (425)888-2590 Fax: (425)888-2554 Bid Estimate to Perform Consulting Services to BHC Consultants Date Services Performed By: Services Performed For: November 22, 2021 Applied Professional Services, Inc. 43530 SE North Bend Way North Bend, WA 98045 Phone: (425)888-2590 Fax: (425)888-2554 BHC Consultants 1601 Fifth Ave. Suite 500 Seattle, WA 98101 Becca Ochiltree, PE (206) 355-8953 Site Address / Location Bronson Way NE & Windsor Way NE. Renton, WA Scope of Work Contractor shall provide the Services and Deliverable(s) as follows: Conductible Locates: APS, Inc. will locate and field mark with paint, stakes or flags all unmapped known conductible utilities within the project area using the standard recommended APWA colors. We will also conduct an electronic sweep to identify any unknown and / or abandoned conductible utilities that might be within the project area. Note: APS cannot guarantee that it can find all unknown and / or abandoned utilities in a given area. We will, however, employ all best practices and to identify all conductible underground utilities. Exhibit D AGENDA ITEM #5. f) Statement of Work for BHC Consultants  November 22, 2021 2 Cost Estimate LABOR DESCRIPTION HOURS RATE AMOUNT RM CONDUCTABLE LOCATES 200 $120.00 $24,000.00 $0.00 $0.00 $0.00 Labor Est. Total $24,000.00 Invoicing Net 30 days on all billing unless specified otherwise under a separate contract or negotiation. Disclaimer APS, Inc, and or its employees cannot guarantee that all conductible and/or non-conductible utilities within the project boundaries can or will be found. Project Estimate NOT TO EXCEED WITHOUT WRITTEN CLIENT APPROVAL: This hourly / not to exceed project estimate is based on the estimated number of hours it will take to perform the Scope of Work. If the project requires additional time or costs to complete the Scope of work, then written approval to exceed the original cost estimate is required. BHC Consultants Applied Professional Services, Inc. By: By: John Gardin Name: Name: John Gardin Title: Title: Vacuum Division manager AGENDA ITEM #5. f) Survey Extents = ROW+5 feet and one private surface ditch at 550 Grandey Way NE City of Renton - Windsor Hills Utility Improvements Project Survey Limits Exhibit D AGENDA ITEM #5. f) Applied Professional Services, INC. December 29, 2021 APS VAC # 6081 Project Scope: Potholing APS, Inc. will utilize our Air Vacuum Excavation System to verify utilities at selected test‐hole locations determined by BHC Consultants. This process is being performed to obtain utility and depth information for the projects design.  APS, Inc. shall air vacuum excavate approximately (20) test‐holes on existing underground utilities.  Scope assumes that the utility will be between 0’ and 10’ in depth.  Scope assumes that total dimensions (top, bottom, width) will be recorded on all potholes when possible.  Permit fees will be billed at cost plus 10% and are not included in the per hole cost. (Assumed no fee permit).  If a test‐hole falls in the hard surface APS, Inc. shall jackhammer the existing asphalt or concrete.  APS, Inc. shall backfill all test‐holes with a material approved by City of Renton (5/8” select, sand or pea gravel).  Permanent asphalt repair is included in this scope.  Collect utility and test‐hole data, and photograph all found utilities.  This estimate is based on design engineering rates in which case prevailing wages do not apply.  Restoration is assumed at this time to be 5/8” crushed rock back fill and a 2’x2’ HMA patch.  Grind and overlay of the existing roadway is not covered in this scope. Should City of Renton require additional restoration, other than what is included in the scope, then additional fees will be required.  All bonding and/or ROE will be obtained prior to APS arriving on site. Deliverables: Potholing  APS, Inc. will provide a google earth “reference map” showing all potholes performed at this site.  Excel spread sheet containing all test‐hole data for the project.  Photo of all Found Utilities.  One and a quarter inch zinc washer left at grade where utility was found with measurements stamped into it. Exhibit E AGENDA ITEM #5. f) Project Cost breakdown: Potholing Project Site Address  Bronson Way NE & Windsor Way NE. Renton, WA Contact Information: CLIENT : BHC Consultants Becca Ochiltree, PE 1601 5th Ave, Suite 500 Seattle, WA 98101 (206) 355‐8953 Authorization to Proceed The undersigned herby acknowledges the terms and conditions of this agreement and authorizes APS, Inc. to proceed according to the project scope and cost. BHC Consultants Job # 6081 Name:________________________ Date:_________________________ Title:_________________________ SERVICE PROVIDED COST / UNIT EST. HRS/UNITS TOTAL COST RM VACUUM POTHOLING (portal to portal) 350.00$ 40 14,000.00$ PROJECT COORDINATION 100.00$ 15 1,500.00$ GPR LOCATES 185.00$ 10 1,850.00$ TRAFFIC CONTROL PLANS 125.00$ 10 1,250.00$ FLAGGING & TC (plus 10%) 225.00$ 40 9,900.00$ PERMIT FEES (plus 10%) 1,250.00$ 1 1,375.00$ HMA PATCHING (plus 10%) 26,000.00$ 1 28,600.00$ TOTAL PROJECT ESTIMATE 58,475.00$ AGENDA ITEM #5. f) December 28, 2021 Becca Ochiltree, PE BHC Consultants 1601 Fifth Ave, Suite 500 Seattle, Washington 98101 Re: Windsor Hills Water/Stormwater Replacement Project Project No. 210614 Dear Becca: Thank you for the opportunity for Aspect Consulting, LLC (Aspect) to present our proposal for preparing a Geotechnical Report to support the Critical Areas Exemption permitting process for the Windsor Hills Water/Stormwater Replacement Project (Project) within the City of Renton. We are excited to work on this Project for BHC Consultants (BHC) that will replace aging stormwater and water lines within the Windsor Hills neighborhood. As a firm well versed in Renton’s complex subsurface and permitting environment, Aspect has the technical and collaborative skills to deliver geotechnical services that will curtail costs and add value to this Project. Project Background We understand the Project will consist of replacing below-grade stormwater and water lines within streets of the Windsor Hills neighborhood. While the project is located within several mapped critical areas including high erosion hazards, high landslide hazards, and regulated slopes, the utility replacements will occur entirely within the paved Right of Ways (ROWs). Scope of Work Critical Area Hazard Screening Evaluation Aspect will provide information on the geotechnical feasibility of the Project. This task includes a review of mapped geologic units and mapped hazards for the Project area, review of existing LiDAR topographic data to look for indications of geologic hazards at the Sites, review of available geotechnical data from adjacent sites, and development of opinion of the potential geologic/geotechnical hazards at the Sites. Site Reconnaissance An Aspect geotechnical engineer will conduct a one-day geotechnical/geologic reconnaissance of the hillside within the Project area to observe visible indications of the mapped critical area concerns, where present. Our reconnaissance will include limited subsurface investigations ut ilizing hand tools to verify the mapped conditions identified in our screening evaluation (described above). The reconnaissance will evaluate visible and near-surface conditions onsite that may impact Project design or construction from a geotechnical standpoint. earth +w ater Aspect Consulting, LLC 710 2nd Avenue Suite 550 Seattle, WA 98104 206.328.7443 www.aspectconsulting.com Exhibit F AGENDA ITEM #5. f) BHC Consultants December 28, 2021 Project No. 210614 Page 2 Geotechnical Engineering Analysis and Report Aspect will complete an engineering analysis utilizing data derived from the Critical Area Hazard Screening Evaluation and Site Reconnaissance. The engineering analysis will evaluate potential impacts to the critical areas caused by the Project. Our characterization of the subsurface conditions at the Site and our geotechnical engineering conclusions and recommendations will be summarized in a short geotechnical report. The geotechnical report will include the following: • Description of the Site and our understanding of the Project • Generalized characteristics of subsurface conditions based on existing data • Identification of relevant geologic hazards and critical areas • Identification of appropriate methods to mitigate Project impacts to the geologic hazards • Recommendations as to whether the Project complies with the criteria listed in the Renton Municipal Code (RMC) Section 4-3-050.J.1 and whether the proposed Project is consistent with critical area regulations listed in RMC 4-3-050.A • Conclusions and recommendations relating to the feasibility of project as proposed • A map showing the locations of any existing subsurface explorations, exploration logs, and groundwater data will be provided as Figures and appendices to the report The geotechnical report will be provided to you as an initial draft for review, questions, and comments. We have assumed one round of draft report revisions in our scope where we assume you and your design team will provide a consolidated set of written comments on the draft report for resolution and incorporation into the final report. We will provide our preliminary geotechnical engineering recommendations based on existing information, our field reconnaissance, and our engineering judgement. Aspect will be pleased to support you and your team through the final design, permitting, and construction. Schedule and Estimated Fees We understand the critical areas permit package will be submitted in September of 2022. We will work with the design team as the project progresses through the first half of 2022 and provide our geotechnical report in advance of the permit package submittal. We propose to complete the scope described above for a lump sum of $9,000 . The above Services will be billed on a lump sum basis. We will notify you and obtain your authorization if additional effort above and beyond the estimated scope of this work is required. We will use a Contract Change Form to request your authorization for any changes to the above description of Services. This cost proposal is valid for 90 days unless extended in writing by Aspect. Aspect’s Services will be provided in accordance with the attached Terms and Conditions. This proposal together with the attached Terms and Conditions constitute the Agreement between AGENDA ITEM #5. f) BHC Consultants December 28, 2021 Project No. 210614 Page 3 Aspect Consulting, LLC and BHC Consultants (Client). Your signature below represents acceptance of this Agreement and provides written authorization to proceed. Please return one signed copy of this Agreement and retain a signed copy for your records. In closing, we again thank you for the opportunity to present this proposal. Please contact either of the undersigned if you have any questions or to discuss any changes to our proposed scope of work. Sincerely, Aspect consulting, LLC Henry Haselton, PE, PMP Principal Geotechnical Engineer hhaselton@aspectconsulting.com Rory Kilkenny, PE Senior Geotechnical Engineer rkilkenny@aspectconsulting.com Client Representative Date Attachments: Terms and Conditions V:\210614 Windsor Hill Geotech Study - Renton\Contracts\Proposal Material\Proposal_20211228_210614_WindsorHillsStormwater Replacement.docx AGENDA ITEM #5. f) 1 of 2 Revision Date June, 2015 Aspect Consulting, LLC Terms and Conditions 1. RIGHT OF ENTRY AND PROPERTY RESPONSIBILITY The Client will obtain right of entry to the property where the Services are to be performed (“Property”). The right of entry shall allow Aspect and its subcontractors to enter the Property to perform the Services, which may require repeated visits to the Property for on-site monitoring if included in the description of Services. Aspect is responsible for its own activities, but has no responsibility for the Property, for third party safety precautions, or for the safety or control of third parties. 2. SUBSURFACE RISKS AND SITE DAMAGES Client recognizes special risks exist whenever professional consulting services are employed to determine the composition of a site’s subsurface or to determine the existence or non-existence of any man-made or natural subsurface features, including, but not limited to, hazardous substances. Client shall disclose to Aspect all known conditions, substances, or features in writing or in maps, plans or drawings. Even with adequate disclosure by Client, Client acknowledges that the use of exploration and testing equipment may unavoidably damage or alter the Property surface or subsurface and Client accepts this risk. Client assumes responsibility for claims and/or damages arising from changed or differing site conditions or to subsurface structures, including buried utility lines, pipes, tanks, tunnels, or other conditions and agrees to hold harmless, defend and indemnify Aspect and its subcontractors from any such claims and/or damages, including attorney fees, except to the extent directly caused by the negligence of Aspect or its subcontractors. 3. HAZARDOUS SUBSTANCES Client shall provide Aspect with all information available to Client concerning past and present use of the Property and the nature and extent of any known or suspected hazardous substances or conditions, prior to Aspect performing the Services. Unless expressly stated otherwise in the Agreement, Client acknowledges that Aspect has no liability as a generator, operator, transporter, disposer, or arranger of the transportation and/or disposal of hazardous substances from the Property. Client agrees to hold harmless, defend and indemnify Aspect and its subcontractors from any claims and/or damages, including attorney fees, arising out of the presence, release, or threatened release of hazardous substances on or from the Property, except to the extent directly caused by the negligence of Aspect or its subcontractors. 4. SLOPE STABILITY Client recognizes risks are inherent with any site involving slopes. Client accepts full responsibility for these risks. Client acknowledges that the information obtained or recommendations made by Aspect may help to reduce Client’s risk but no amount of engineering or geologic analysis can assure slope stability. Therefore, Client agrees to hold harmless, defend and indemnify Aspect and its subcontractors from any claims and/or damages, including attorney fees, arising out of or related to slope movement, except to the extent directly caused by the negligence of Aspect or its subcontractors. 5. SAMPLE DISPOSAL / WELL DECOMMISSIONING 5.1 Aspect may dispose of any samples obtained from the Property 30 calendar days after the issuance of any document that includes the data obtained from the sample, unless other arrangements are mutually agreed upon in writing. Unless expressly stated otherwise in the description of Services, the disposal cost for samples is not included in any cost estimate for the Services. Client acknowledges the difficulty in determining disposal costs in advance and authorizes Aspect to bill Client for expenses incurred in disposing of samples obtained from the Property. 5.2 Any wells installed as part of Aspect’s work may later need to be properly decommissioned and recorded in accordance with applicable law. Unless expressly stated otherwise in the description of Services, well decommissioning and recording are not included in the Services to be performed by Aspect. 6. OWNERSHIP OF DOCUMENTS / WORK PRODUCT 6.1 Data, reports or information provided by Aspect under this Agreement shall only become the property of Client upon full payment for the Services. After full payment, Aspect shall retain joint ownership of all such information. Aspect shall retain copies of the original electronic files and/or hardcopy versions of information provided by Aspect or by Client. Aspect’s originals shall govern in the event of any dispute regarding the content of electronic media furnished to others. 6.2 All reports prepared by Aspect under this Agreement are intended solely for the Client and apply only to the Services. Any use or reuse by Client for purposes outside of this Agreement is at the sole risk of Client and without liability to Aspect. Aspect shall not be liable for any third parties’ use of the deliverables provided by Aspect. 6.3 Aspect is entitled to rely upon the completeness and accuracy of reports, documents, drawings, plans and other information furnished by Client concerning the Property or the project that is the subject of this Agreement. 6.4 In the event Aspect is required to respond to legal process related to the Services for Client, Client agrees to reimburse Aspect its current hourly charges for personnel involved in the response and attorney fees reasonably incurred in obtaining advice concerning the response, preparation to testify, and appearances related to the legal process, travel and all reasonable expenses associated with the litigation. AGENDA ITEM #5. f) 2 of 2 Revision Date June, 2015 6.5 Unless a different time period is stated in the Agreement, Aspect shall retain records in accordance with Aspect’s records retention policy. 7. PAYMENT TERMS Invoices shall be submitted to Client upon completion of the Services, or if Services extend beyond 30 days, on a monthly basis for the preceding months work. Billing corrections must be requested within 30 days of invoice date. Payment terms are net 30 days from the date of invoice. All overdue payments are subject to an additional interest and service charge of one and one-half percent (1.5%) (or the maximum rate permissible by law, whichever is lesser) per month or portion thereof from the due date until the date of payment. All fees will be charged or billed directly to Client. Aspect will not bill a third party without a statement, signed by the third party, accepting payment responsibility. In the event a third party fails to pay, Client shall remain liable for all unpaid invoices for the Services. Aspect may suspend work and/or withhold delivery of data for Services in the event Client fails to pay its invoices. Client shall be responsible for all costs and expenses of collection including reasonable attorney’s fees. 8. PERFORMANCE AND WARRANTY LIMITATION Aspect will perform all Services consistent with recognized standards of professionals in the same locality and involving similar conditions. ASPECT MAKES NO OTHER WARRANTIES OR GUARANTEES OF ANY KIND, EXPRESS OR IMPLIED, IN CONNECTION WITH THE SERVICES. No representative of Aspect is authorized to give or make any other representation or warranty in any way, in connection with the Services. Aspect shall not be liable for any failure or delay in performance by Aspect resulting, in whole or in part, from any cause beyond the reasonable control of Aspect. 9. INSURANCE / LIMITATION OF LIABILITY 9.1 Aspect maintains primary General Liability Insurance for bodily injury and property damage with a limit of $1,000,000 per occurrence and $2,000,000 aggregate. Aspect maintains Professional Liability insurance to provide coverage for liability resulting from professional errors and omissions. 9.2 Aspect’s liability to Client for bodily injury or property damage covered by Aspect’s General Liability Insurance policy shall be limited to the proceeds available from the primary General Liability Insurance policy. The liability of Aspect, its manager, members, professionals, employees, and subcontractors to the Client for damages, including attorney fees, resulting from an act, error or omission in providing or failing to provide professional services, whether based in tort or in contract, shall be limited to the greater of $50,000 or the amount of compensation paid to Aspect under this Agreement, unless higher limits are agreed upon in writing. In no event shall either party be liable to the other party, for any consequential or incidental damages, including, without limitation, damages for loss of income, loss of profits and/or loss or restriction of use of the Property. 10. TERMINATION Suspension or termination of all or any part of the Services may be initiated by Client; however Client shall be responsible for all fees owed Aspect for Services performed by Aspect, including all direct costs and all expenses incurred or committed that cannot be cancelled without penalty as well as reasonable termination expenses, prior to Aspect’s receipt of written notice from Client. Either party may terminate this Agreement for cause in the event of the other party’s substantial or material failure to perform in accordance with the terms hereof, through no fault of the terminating party. Except for termination arising out of delinquency in payment, a termination for cause shall not be effective unless: (i) not less than seven days’ written notice of intent to terminate has been provided; (ii) the notice specifies all reasons for the termination; and (iii) the notified party is given an opportunity to consult with the terminating party to discuss the termination and to cure the substantial failure before the expiration of the period specified in the written notice. 11. MISCELLANEOUS PROVISIONS 11.1 These Terms and Conditions, together with the Agreement, the Schedule of Charges, and any additions or revisions agreed upon in writing by the parties, form the entire Agreement and control over all previous communications, representations, or agreements, either verbal or written, between Client and Aspect. 11.2 Aspect may assign work included under the Agreement to subcontractors. 11.3 Client and Aspect agree to use their best efforts to resolve any disputes, claims or other matters in controversy arising under or related to this Agreement. 11.4 These Terms and Conditions shall be governed by the laws of the State of Washington. The sole venue for any legal action related to this Agreement shall be King County, Washington. 11.5 The unenforceability of any term or condition herein shall not affect the validity or enforceability of the remainder to these Terms and Conditions; the intent of the parties being the provisions be severable. The section headings of these Terms and Conditions are intended solely for convenience and do not define or affect these Terms and Conditions or their interpretation. No waiver by either party of any provision, term or condition hereof or of any obligation of the other party hereunder shall constitute a waiver of any subsequent breach or other obligation. AGENDA ITEM #5. f) 4,514 376 Windsor Hills - No Utilities This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. None 7/12/2021 Legend 2560128 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet Notes 256 WGS_1984_Web_Mercator_Auxiliary_Sphere Information Technology - GIS RentonMapSupport@Rentonwa.gov City and County Labels Addresses Parcels City and County Boundary <all other values> Renton Streets Points of Interest Parks Waterbodies 2019.sid Red: Band_1 Green: Band_2 Blue: Band_3 Project AreaI-405Suns et Bl v d N E EXHIBIT B - PROJECT VICINITY MAPAGENDA ITEM #5. f) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF COMMERCE FOR A HOUSING ACTION PLAN IMPLEMENTATION (HAPI) GRANT TO IMPLEMENT AN EXISTING HOUSING ACTION PLAN. WHEREAS, the City and Washington State Department of Commerce (“Commerce”) are authorized, pursuant to RCW Chapter 39.34, to enter into an interlocal government cooperative agreement; and WHEREAS, the Washington State Legislature created the Housing Action Plan and Implementation (HAPI) grant program to provide funding for cities to adopt new housing action plans (HAPs) under RCW 36.70A.600 or to implement strategies from adopted HAPs; and WHEREAS, on October 11, 2021 the Council passed Resolution No. 4449 adopting the City of Renton Housing Action Plan, which recommended strategies for the City to consider implementing to encourage the construction of additional affordable and market rate housing options; and WHEREAS, the City was awarded $100,000.00 in HAPI grant funds to assist with the implementation of the City of Renton Housing Action Plan to be administered by Commerce; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with Commerce for a HAPI Grant to Implement the City of Renton Housing Action Plan, attached hereto as Exhibit “A” and incorporated by this reference. AGENDA ITEM #7. a) RESOLUTION NO. _______ 2 PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2022. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2022. ______________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES‐EHHS:1899:1/14/21 AGENDA ITEM #7. a) RESOLUTION NO. _______ 3 EXHIBIT “A” Interlocal Agreement with the Washington State Department of Commerce For Housing Action Plan Implementation (HAPI) Grant to Implement an Existing Housing Action Plan AGENDA ITEM #7. a) Interagency Agreement with City of Renton through Growth Management Services For Housing Action Plan Implementation (HAPI) Grant to Implement an Existing Housing Action Plan Start date: Date of Execution AGENDA ITEM #7. a) ii TABLE OF CONTENTS Special Terms and Conditions 1. Authority…………………………………………………………………………………..1 2. Contract Management ........................................................................................... 1 3. Compensation ........................................................................................................ 1 4. Billing Procedures and Payment ............................................................................ 1 5. Insurance…………………………………………………………………………………1 6. Subcontractor Data Collection ............................................................................... 2 7. Order of Precedence .............................................................................................. 2 General Terms and Conditions 1. Definitions .............................................................................................................. 3 2. All Writings Contained Herein ................................................................................ 3 3. Amendments .......................................................................................................... 3 4. Assignment ............................................................................................................ 3 5. Confidentiality and Safeguarding of Information ................................................... 3 6. Copyright................................................................................................................ 4 7. Disputes ................................................................................................................. 4 8. Governing Law and Venue .................................................................................... 4 9. Indemnification ....................................................................................................... 5 10. Licensing, Accreditation and Registration ............................................................. 5 11. Recapture .............................................................................................................. 5 12. Records Maintenance ............................................................................................ 5 13. Savings .................................................................................................................. 5 14. Severability ............................................................................................................ 5 15. Subcontracting ....................................................................................................... 5 16. Survival .................................................................................................................. 6 17. Termination for Cause ........................................................................................... 6 18. Termination for Convenience ................................................................................ 6 19. Termination Procedures ........................................................................................ 6 20. Treatment of Assets ............................................................................................... 7 21. Waiver .................................................................................................................... 7 Attachment A, Scope of Work Attachment B, Budget AGENDA ITEM #7. a) FACE SHEET iii Contract Number: 22-63314-020 Washington State Department of Commerce Local Government Division Growth Management Services Housing Action Plan Implementation (HAPI) Grant 1. Contractor 2. Contractor Doing Business As (optional) City of Renton 1055 S Grady Way Renton, WA 98057 N/A 3. Contractor Representative 4. COMMERCE Representative Hannah Bahnmiller Housing Programs Manager 206.503.3426 hbahnmiller@rentonwa.gov Gary Idleburg Senior Planner 360.481.1398 gary.idleburg@commerce.wa.gov PO Box 42525 1011 Plum Street SE Olympia Washington 98504-2525 5. Contract Amount 6. Funding Source 7. Start Date 8. End Date $100,000 Federal: State: Other: N/A: Date of Execution June 30, 2023 9. Federal Funds (as applicable) NA Federal Agency: NA CFDA Number NA 10. Tax ID # 11. SWV # 12. UBI # 13. DUNS # NA SWV0012200-11 177-000-094 NA 14. Contract Purpose Implementation of RCW 36.70A.600 grant funding to address housing affordability through implementation of selected strategies from the city’s adopted housing action plan. 15. Signing Statement COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms of this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following documents hereby incorporated by reference: Attachment “A” – Scope of Work and Attachment “B” – Budget. FOR CONTRACTOR FOR COMMERCE Armondo Pavone, Mayor City of Renton Date Mark K. Barkley, Assistant Director Local Government Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL 08/22/2019. APPROVAL ON FILE. AGENDA ITEM #7. a) SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 1 1. AUTHORITY COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. CONTRACT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Contract. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Contract. The Representative for the Contractor and their contact information are identified on the Face Sheet of this Contract. 3. COMPENSATION COMMERCE shall pay an amount not to exceed one hundred thousand dollars ($100,000) for the performance of all things necessary for or incidental to the performance of work under this Contract as set forth in the performance-based Scope of Work (Attachment A) and Budget (Attachment B). 4. BILLING PROCEDURES AND PAYMENT COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than quarterly. The parties agree this is a performance-based contract intended to produce the deliverables identified in Scope of Work (Attachment A). Payment of any invoice shall be dependent upon COMMERCE’S acceptance of Contractor’s performance and/or deliverable. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Contract Number 22-63314-020. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Contractor. COMMERCE may, in its sole discretion, terminate the Contract or withhold payments claimed by the Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of this Contract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. The grantees must invoice for all expenses by June 17, 2023. COMMERCE will pay Contractor for costs incurred prior to the start date of this Agreement, if such costs would have been allowable on or after July 1, 2021, the start date of the 2021-2023 biennium. To be allowable, such costs must be limited to the completion of tasks and deliverables outlined in the Scope of Work (Attachment A). Duplication of Billed Costs The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. 5. INSURANCE Each party certifies that it is self-insured under the State's or local government self-insurance liability program, and shall be responsible for losses for which it is found liable. AGENDA ITEM #7. a) SPECIAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 2 6. SUBCONTRACTOR DATA COLLECTION Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Agreement performed by subcontractors and the portion of funds expended for work performed by subcontractors, including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean subcontractors of any tier. 7. ORDER OF PRECEDENCE In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in the following order:  Applicable federal and state of Washington statutes and regulations  Special Terms and Conditions  General Terms and Conditions  Attachment A – Scope of Work  Attachment B – Budget AGENDA ITEM #7. a) GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 3 1. DEFINITIONS As used throughout this Contract, the following terms shall have the meaning set forth below: A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to act on the Director’s behalf. B. “COMMERCE” shall mean the Department of Commerce. C. “Contract” or “Agreement” means the entire written agreement between COMMERCE and the Contractor, including any attachments, documents, or materials incorporated by reference. E-mail or facsimile transmission of a signed copy of this contract shall be the same as delivery of an original. D. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this Contract, and shall include all employees and agents of the Contractor. E. “Personal Information” shall mean information identifiable to any person, including, but not limited to, information that relates to a person’s name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. F. ”State” shall mean the state of Washington. G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or part of those services under this Contract under a separate contract with the Contractor. The terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier. 2. ALL WRITINGS CONTAINED HEREIN This Contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4. ASSIGNMENT Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or assigned by the Contractor without prior written consent of COMMERCE. 5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION A. “Confidential Information” as used in this section includes: i. All material provided to the Contractor by COMMERCE that is designated as “confidential” by COMMERCE; ii. All material produced by the Contractor that is designated as “confidential” by COMMERCE; and iii. All personal information in the possession of the Contractor that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. AGENDA ITEM #7. a) GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 4 COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. COPYRIGHT Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered “works for hire” under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. “Materials” means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty- free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Contract. The Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the Contractor. 7. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. GOVERNING LAW AND VENUE This Contract shall be construed and interpreted in accordance with the laws of the state of Washington, and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. AGENDA ITEM #7. a) GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 5 9. INDEMNIFICATION Each party shall be solely responsible for the acts of its employees, officers, and agents. 10. LICENSING, ACCREDITATION AND REGISTRATION The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Contract. 11. RECAPTURE In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws, and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Contractor of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Contract. 12. RECORDS MAINTENANCE The Contractor shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. The Contractor shall retain such records for a period of six (6) years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and conditions. 14. SEVERABILITY The provisions of this contract are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the contract. 15. SUBCONTRACTING The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written approval of COMMERCE. If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c) require the Contractor to rescind or amend a subcontract. Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or condition of this Contract. The Contractor shall appropriately monitor the activities of the AGENDA ITEM #7. a) GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 6 Subcontractor to assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the Contractor’s duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subcontractor’s performance of the subcontract. 16. SURVIVAL The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. TERMINATION FOR CAUSE In the event COMMERCE determines the Contractor has failed to comply with the conditions of this contract in a timely manner, COMMERCE has the right to suspend or terminate this contract. Before suspending or terminating the contract, COMMERCE shall notify the Contractor in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the contract may be terminated or suspended. In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the contract, withhold further payments, or prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this contract are not exclusive and are in addition to any other rights and remedies provided by law. 18. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract for services rendered or goods delivered prior to the effective date of termination. 19. TERMINATION PROCEDURES Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract, may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this contract as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this contract. COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. AGENDA ITEM #7. a) GENERAL TERMS AND CONDITIONS INTERAGENCY AGREEMENT STATE FUNDS State of Washington Interagency Agreement Updated August 2019 Department of Commerce Page 7 After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Contractor shall: A. Stop work under the contract on the date, and to the extent specified, in the notice; B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the contract that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Contractor under the orders and subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the contract had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this contract, which is in the possession of the Contractor and in which the Authorized Representative has or may acquire an interest. 20. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such property by the Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this contract, or (ii) commencement of use of such property in the performance of this contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this contract. B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the Contractor or which results from the failure on the part of the Contractor to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this contract All reference to the Contractor under this clause shall also include Contractor’s employees, agents or Subcontractors. 21. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be such in writing and signed by Authorized Representative of COMMERCE. AGENDA ITEM #7. a) Attachment A Scope of Work Further work associated with an adopted housing action plan to encourage construction of additional affordable and market rate housing in a greater variety of housing types and at prices that are accessible to a greater variety of incomes (RCW 36.70A.600(2)). In doing this work, cities are encouraged to prioritize the creation of affordable, inclusive neighborhoods and to consider the risk of residential displacement, particularly in neighborhoods with communities at high risk of displacement (RCW 36.70A.600(9)). This work includes the following strategies from an adopted housing action plan. * * * Strategy 1.2: Continue efforts with neighboring communities to address housing needs in South King County. Recommendation 2: Promote diverse housing types and sizes in neighborhoods (which includes Strategies 2.1: Consider permitting additional housing types; 2.2: Evaluate minimum densities in R-10, R-14, and RMF zones; 2.3: Add a second higher-density RMF zone to allow for greater flexibility; and/or 2.4: targeted rezoning to R-10, R-14, and RMP zones) Strategy 4.4: Coordinate sources of funding to address unmet needs. * * * Commerce will be monitoring the contracts biannually to review progress in meeting milestones, deliverables and invoicing. Grant Objective 1: Develop a subregional tracking and monitoring program for unregulated and regulated affordable housing across five south King County cities (Auburn, Burien, Kent, Renton, and Tukwila). Steps/ Deliverables Description Start Date End Date Action 1 Retain consultant to collect information, develop a plan, and outline a database to track and monitor affordable housing Jan. 2022 July 2022 Step 1.1 Use RFP to retain consultant and refine scope to identify needed data collection, sources, and examples of successful affordable housing tracking programs May 2022 Step 1.2 Obtain approval from city officials for parameters of program and draft database example July 2022 Deliverable 1 Approved database parameters memo and draft database example July 29, 2022 Action 2 Develop database for tracking unregulated and regulated affordable housing July 2022 Sept. 2022 AGENDA ITEM #7. a) Attachment A Step 2.1 Refine database based on collective staff input to outline/draft, and compile completed database Sept. 2022 Step 2.2 Develop data sharing agreements with housing providers Sept. 2022 Deliverable 2 Completed affordable housing database, including metadata, plan for updates, and data sharing agreements Sept 30, 2022 Grant Objective 2: Promote Diverse Housing Types and Sizes in Neighborhoods Action 3 Conduct a residential land use study April 2022 Nov. 2022 Step 3.1 Review existing development regulations and current zoning capacity June 2022 Step 3.2 Conduct development feasibility analysis to determine potential areas where increased development densities and new housing types would result in housing production Sept. 2022 Step 3.3 Recommend action, as applicable, to allow additional housing types, change minimum density requirements in R-10, R-14, and RMF zones, create a second higher density RMF-40 zone, and rezone areas to R-10, R-14, and RMF to implement HAP implementation steps 2.1, 2.2, 2.3, and/or 2.4 Nov. 2022 Deliverable 3 Residential land use study report with recommended actions November 31, 2022 Action 4 Draft ordinance(s) and initial staff report Dec. 2022 March 2023 Step 4.1 Brief Planning Commission and City Council on recommendations of the residential land use study Dec. 2022 Step 4.2 Prepare SEPA checklists and notices Jan. 2023 Step 4.3 Develop staff recommendations and present to the Planning Commission Feb. 2023 Step 4.4 Make modifications to legislative proposal per Planning Commission feedback March. 2023 Deliverable 4 Draft ordinance(s) for legislative action on one or more of the following HAP implementation steps: 2.1 to allow additional housing types; 2.2 to change minimum densities in R-10, R-14, or RMF zones; 2.3 to add a second higher-density RMF-40 zone; or 2.4 for targeted rezoning to R-10, R-14, or RMF. March 30, 2023 Action 5 Finalize legislative action(s) for adoption April 2023 June 2023 Step 5.1 Hold public hearing at Planning Commission April 2023 AGENDA ITEM #7. a) Attachment A Step 5.2 Make modifications to legislative proposal per Planning Commission feedback; present revised proposal for Planning Commission deliberations and recommendation May 2023 5.3 Present to Council committee for recommendation to full Council June 2023 5.4 Present to Council for adoption June 2023 Deliverable 5 Adopted ordinance(s) to authorize legislative action on one or more of the following HAP implementation steps: 2.1 to allow additional housing types; 2.2 to change minimum densities in R-10, R-14, or RMF zones; 2.3 to add a second higher-density RMF-40 zone; or 2.4 for targeted rezoning to R-10, R-14, or RMF. June 15, 2023 Grant Objective 3: Evaluate use of linkage fees to generate revenue for affordable housing. Action 6 Scope the nexus study Jan. 2022 May 2022 Step 6.1 Retain consultant to develop nexus study methodology and assumptions May 2022 Deliverable 6 Nexus study methodology to assess justification, feasibility, and potential revenue generation from a linkage fee for affordable housing May 30, 2022 Action 7 Conduct a nexus study June 2022 Jan. 2023 Step 7.1 Quantify the impact of residential development on the need for affordable housing in the City and determine the maximum linkage fees to mitigate those impacts Oct. 2022 Step 7.2 Brief Planning Commission and City Council on findings of the nexus study report Jan. 2023 Deliverable 7 Nexus study report to inform use of linkage fees to generate revenue for affordable housing Jan. 30, 2023 AGENDA ITEM #7. a) Attachment B Budget Grant Objective 1: Commerce Funds Deliverable 1. Approved database parameters memo and draft database example $6,000 Deliverable 2. Completed affordable housing database, including metadata, plan for updates, and data sharing agreements $14,000 Grant Objective 2: Deliverable 3. Residential land use study report $36,000 Deliverable 4. Draft ordinance(s) for legislative action on one or more of the following HAP implementation steps: 2.1 to allow additional housing types; 2.2 to change minimum densities in R-10, R-14, or RMF zones; 2.3 to add a second higher-density RMF-40 zone; or 2.4 for targeted rezoning to R-10, R-14, or RMF. $12,000 Deliverable 5. Adopted ordinance(s) to authorize legislative action on one or more of the following HAP implementation steps: 2.1 to allow additional housing types; 2.2 to change minimum densities in R-10, R-14, or RMF zones; 2.3 to add a second higher-density RMF-40 zone; or 2.4 for targeted rezoning to R-10, R-14, or RMF. $12,000 Grant Objective 3: Deliverable 6. Nexus study methodology to assess justification, feasibility, and potential revenue generation from a linkage fee for affordable housing $6,000 Deliverable 7. Nexus study report to inform use of linkage fees for affordable housing $14,000 Total Grant Amount: $100,000 NOTE: The final Deliverable(s) for this grant represents a minimum of twenty percent (20%) of the total grant award and payment is contingent upon submittal of a copy of the final deliverable(s). AGENDA ITEM #7. a) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A DEVELOPMENT AGREEMENT BETWEEN THE CITY OF RENTON AND KING COUNTY, A WASHINGTON HOME RULE CHARTER COUNTY, FOR A PERMANENT SUPPORTIVE HOUSING SITE ON OAKESDALE AVE SW. WHEREAS, King County, a Washington home rule charter county (the “County”), made application to the City of Renton for a Development Agreement on October 8, 2021 and the application was determined complete on November 8, 2021; and WHEREAS, the 3.89‐acre project site is located at 1150 Oakesdale Ave SW, Renton, WA 98057 (Parcel No. 9188000148) and access to the site is provided via Oakesdale Ave SW; and WHEREAS, the property is located within the Employment Area (EA) Comprehensive Plan land use designation and the Commercial Office (CO) zoning classification; and WHEREAS, the site is located within Urban Design District D; and WHEREAS, the site is mapped with high seismic hazard area and regulated slopes; and WHEREAS, the site is located within the Black River/Springbrook Creek Reach A Regulated Shoreline, Shoreline High Intensity Regulated Shoreline, and the Special Flood Hazard Area (100 year flood) FEMA Zone – EA; and WHEREAS, the proposal includes a Development Agreement (attached hereto as Attachment A) and change of use to convert the former Extended Stay America (ESA) hotel to Permanent Supportive Housing as affordable housing for approximately 106 units with approximately 117 surface parking spaces; and AGENDA ITEM #7. b) RESOLUTION NO. _______ 2 WHEREAS, the Permanent Supportive Housing development project includes 24‐hour staffing, a code‐of‐conduct for all residents, active individualized case management, wrap‐ around service availability for residents, a transportation plan for residents, support services, common recreation space, outdoor recreation space, a fire and life safety plan, and adherence to a good neighbor plan that addresses litter, noise, transportation, and security procedures; and WHEREAS, SEPA Environmental Review was completed for the Permanent Supportive Housing development project with on‐site services for the chronically homeless, with the County issuing a Determination of Nonsignificance (DNS) pursuant to WAC 197‐11‐340(2) on October 12, 2021 and no appeals have been filed; and WHEREAS, the County has concluded that there are no significant adverse impacts associated with the Permanent Supportive Housing development project; and WHEREAS, public comment, attached hereto as Attachment B, was received during the land use notice period regarding safety concerns and the applicant’s proposed security plan; and WHEREAS, no other public or agency comments were received; and WHEREAS, representatives from various City departments reviewed the application materials to identify and address issues raised by the proposed development agreement. These comments are contained in the official file (file number LUA21‐000389); and WHEREAS, development agreements are authorized under RCW 36.70B.170 through 36.70B.210; and WHEREAS, the intent of the development agreement provides for agreed conditions as an alternative approval process to a conditional use permit and site plan review from the typical hearing examiner approval process; and AGENDA ITEM #7. b) RESOLUTION NO. _______ 3 WHEREAS, the Permanent Supportive Housing development project will be operated in compliance with the following plans: on‐site security plan, transportation plan for residents to obtain adequate services, on‐site support services plan appropriate to the needs of the residents, common recreation space and recreation services plan, designated common outdoor space, including smoking areas plan, fire/life safety plans approved by the Renton Regional Fire Authority (RRFA); and WHEREAS, the proposal is compliant with the Employment Area (EA) Comprehensive Plan designation by providing supportive housing needs or living environment with proximity to transit services and complies with the general goals, objectives, policies, and standards of the Comprehensive Plan established with this designation, provided the development agreement is complied with; and WHEREAS, the proposal is compliant with Commercial Office (CO) zoning designation and complies with the zoning and development standards established with this designation under RMC 4‐2‐120.B, provided the development agreement is complied with; and WHEREAS, the proposed development agreement complies with the Urban Design District D requirements and/or guidelines to be functional and usable pursuant to RMC 4‐3‐100, provided the development agreement is complied with; and WHEREAS, the proposal is consistent with the Critical Area Regulations pursuant to RMC 4‐3‐050, provided the development agreement is complied with; and WHEREAS, the proposal is consistent with Site Plan Review pursuant to RMC 4‐9‐200 for development in the Commercial Office (CO) zoning classification, provided the development agreement is complied with; and AGENDA ITEM #7. b) RESOLUTION NO. _______ 4 WHEREAS, the proposal is compliant with conditional use criteria pursuant to RMC 4‐9‐ 030.D, provided the development agreement is complied with; and WHEREAS, the Renton School District would provide transportation to any eligible student living at the Permanent Supportive Housing development project to comply with the McKinney‐Vento Act on an as needed basis; and WHEREAS, there are adequate public services and facilities to accommodate the proposed project, provided the development agreement is complied with; and WHEREAS, the development agreement was presented for the Permanent Supportive Housing site on Oakesdale Ave SW at a public hearing before City Council held on January 10, 2022; and WHEREAS, the City Council heard public comment presented at the public hearing for the Permanent Supportive Housing development project; and WHEREAS, the City Council has taken into account the public comment presented at the public hearing and has considered the development agreement attached hereto as Attachment A; and WHEREAS, the proposal as reflected in the negotiated development agreement is compliant with applicable development standards; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. AGENDA ITEM #7. b) 5 RESOLUTION NO. _______ SECTION III. The Mayor and City Clerk are hereby authorized to sign the development agreement between the City of Renton and the County, the form of which is attached hereto as Attachment A and incorporated by this reference. PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2022. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2022. ______________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES‐CED.1899:1/19/21 AGENDA ITEM #7. b) RESOLUTION NO. _______ ATTACHMENT A FORM OF DEVELOPMENT AGREEMENT BETWEEN THE CITY OF RENTON AND KING COUNTY, A WASHINGTON HOME RULE CHARTER COUNTY, FOR PERMANENT SUPPORTIVE HOUSING SITE ON OAKESDALE AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 1 When Recorded, Return to: CITY CLERK’S OFFICE City of Renton 1055 S. Grady Way Renton, WA 98057 DEVELOPMENT AGREEMENT FOR PERMANENT SUPPORTIVE HOUSING SITE ON OAKESDALE Grantors: The City of Renton and King County Grantees: The City of Renton and King County Abbreviated Legal Description: LOT 4 OF CITY OF RENTON SHORT PLAT NO 016‐88 RECORDED UNDER RECORDING NO 8910279013 BEING A PORTION OF TRACT B, WASHINGTON TECHNICAL CENTER, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 122 OF PLATS, PAGES 98 THROUGH 102, INCLUSIVE, RECORDS OF KING COUNTY, WASHINGTON. Additional Legal Description on Page 15 of Document (Exhibit A) Assessor’s Property Tax Parcel/Account Number: 9188000148 OR □ NOT YET ASSIGNED THIS DEVELOPMENT AGREEMENT (“Agreement”), dated for reference purposes only as the ________ of __January__, 2022, is made by and between the CITY OF RENTON, a municipal corporation organized and existing under the laws of the State of Washington (“City”), and KING COUNTY, a Washington home rule charter county (“County”), pursuant to the authority of Revised Code of Washington (“RCW”) Chapter 36.70B.170 et seq. The City and County are the Parties to this Agreement. AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 2 RECITALS Authority A. The Washington State Legislature has authorized the execution of a development agreement between a local government and an entity having ownership or control of real property within its jurisdiction, pursuant to RCW 36.70B.170 through 36.70B.210 (the “Development Agreement Statute”). B. A development agreement must set forth the development standards and other provisions that shall apply to, govern and vest the development, use and mitigation of the development of the real property for the duration specified in the agreement (RCW 36.70B.170(1)). The Project C. The County purchased that certain real property comprising 3.89 acres more or less, located along Oakesdale Ave SW near its intersection with SW Grady Way, addressed as 1150 Oakesdale Ave SW, Renton, Washington 98057, and situated within the municipal boundaries of the City of Renton in King County, Washington. Such real property is legally described on Exhibit A attached hereto and depicted in a survey on Exhibit B (the “Property”). D. The Property is zoned “Commercial Office” (or, “CO”) by the City. The Property has been developed since approximately 1998 with a three‐story building that is approximately 67,842 square feet in floor area and has been used as an extended‐stay hotel with 110 individual hotel rooms each offering a bed or beds, a kitchenette, a bathroom, and are approximately 318 to 470 square feet in size. Pursuant to RMC 4‐11‐ 080, the City considers the Property a “Hotel, extended‐stay” land use. Prior to Ordinance 5996, the City considered the Property a “Hotel” land use. King County is proposing to comply with the zoning condition associated with the conversion from an existing extended‐stay hotel use to a Permanent Supportive Housing use and waiving requirements for minimum net residential density and structured parking requirements in RMC 4‐2‐120.B, and all requirements in RMC 4‐2‐080.A.16 and RMC 4‐4‐150 pursuant to RMC 4‐11‐080.A.89. E. The County intends to select one or more third‐party operators (collectively, the “Operator”) who will operate the Property as Permanent Supportive Housing (the “Permanent Supportive Housing Site”) as is further described in this Agreement. In the future, the County will also likely transfer ownership of the Permanent Supportive Housing Site to a third‐party. AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 3 F. Through the approval of this Agreement, the Renton City Council issues land use approval for file number LUA21‐000389 for the Permanent Supportive Housing Site as an alternative to the County applying for and obtaining a conditional use permit and site plan review approval as part of the hearing examiner approval process. G. Pursuant to the State Environmental Policy Act, Chapter 43.21C RCW and its implementing rules, Chapter 197‐11 WAC (“SEPA”), the City and the County agree that the County shall serve as lead agency for purposes of SEPA review of the Permanent Supportive Housing Site. H. It is the intent of this Agreement to provide for agreed conditions of the City’s approval of the Permanent Supportive Housing Site as an alternative approval process to a conditional use permit and site plan review as part of the hearing examiner approval process. I. This Agreement was considered at the City Council Committee of the Whole meeting on January 10, 2022 and the Renton City Council held a public hearing on this Agreement at the regular City Council meeting on January 10, 2022. The City Council authorized the City to enter into this Agreement with County at its regular Council meeting on January 24, 2022. NOW THEREFORE, in consideration of the mutual agreements of the Parties set forth herein, as well as other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby covenant and agree as follows: AGREEMENTS 1. ADDITIONAL DEFINITIONS. 1.1 Development Regulations has the same meaning as “Development Standards” as that term is used in the Development Agreement Statute section RCW 36.70B.170(3) and includes regulations encompassed in Title IV of the RMC in effect on the Vesting Date. 1.2 Permanent Supportive Housing has the same meaning as set forth in RMC 4‐11‐160. 1.3 The Vesting Date is the Effective Date of this Agreement. 2. BASIS OF AGREEMENT. AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 4 2.1 Intent. This Agreement establishes certain roles and responsibilities for the use of the Property for Permanent Supportive Housing. It is the intent of this Agreement to act as the equivalent of a conditional use permit providing approval of the use of the Property for Permanent Supportive Housing with agreed conditions, required project elements, standards, and obligations regarding such use to be applied to the Property as of the Vesting Date. 3. PROJECT ELEMENTS AND OTHER DEVELOPMENT STANDARDS AND REQUIREMENTS. 3.1 Project Elements. The Parties agree that the Permanent Supportive Housing Site will include the following project elements: 3.1.1 Permitted Use. Under this Agreement, the Property may be used and operated as a Permanent Supportive Housing land use. Such land use shall be considered allowed and established effective as of the Vesting Date. 3.1.2 Operations. The Permanent Supportive Housing Site shall be operated in compliance with the following plans attached to this Agreement. 3.1.2.1 Security Plan to provide staff, tenants, partners, and neighbors with a system that addresses day‐to‐day operational security and emergency preparedness planning (Exhibit C). 3.1.2.2 Transportation Plan for residents to obtain adequate services (Exhibit D). 3.1.2.3 Support Services Plan appropriate to the needs of the residents (Exhibit E). 3.1.2.4 Common Recreation Space Plan (Exhibits F.1 and F.2). 3.1.2.5 Outdoor Recreation Space Plan, including an outdoor gathering space, smoking shelter, bike lockers, and picnic table area (Exhibit G). 3.1.2.6 Fire and Life Safety Plan approved by the Renton Regional Fire Authority (RRFA) (Exhibits H.1, H.2, and H.3). 3.1.2.7 Building permits shall be applied for and obtained pursuant to Chapter 4‐5 RMC to reflect the change in occupancy to a Residential (R2) occupancy. AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 5 3.2 Other Development Standards. Pursuant to RCW 36.70B.170, the following Development Standards apply to the Permanent Supportive Housing Site: 3.2.1 Fees. Permanent Supportive Housing development will require building and/or construction permits, create additional demand and need for transportation and park system improvements, school facilities within the Renton School District, and fire protection facilities for the Renton Regional Fire Authority. All applicable fees shall be paid in accordance with the City’s fee schedule in effect at the time of application for applicable permits. 3.2.2 SEPA Threshold Determination. King County has concluded that no significant environmental impacts will result from the proposed project. The DNS and Environmental Checklist for this project were published on October 12, 2021, and the comment period ended on October 29, 2021. No comments, written, online, or via voice communication were received by King County during the comment period. As described, the project sufficiently mitigates its environmental impacts and no further SEPA mitigation is required. The DNS is attached as Exhibit I. 3.2.3 Urban Design Regulations. Pursuant to RMC 4‐3‐100, Urban Design Regulations shall apply to all new structures, exterior modifications for the new portion of the structure, signage, or site improvements. No exterior modifications to the building envelope are proposed. 3.2.4 Affordable Housing. Use of the Property for Permanent Supportive Housing will be affordable housing as that term is used in RCW 36.70A.030(2). 3.2.5 Phasing. Not applicable; no phasing is proposed. 3.2.6 Review Procedures and Standards for Implementing Decisions. This Agreement provides land use approval for the Permanent Supportive Housing Site. This Agreement does not address review and approval of permits necessary under applicable state, national, uniform, and international codes such as for work related to building, mechanical, plumbing, electrical, and fire protection (collectively, “Construction Work”). If any Construction Work is proposed on the Property, standard permitting processes pursuant to the RMC shall apply. 3.3 Relationship between the County, Operator, and Subsequent Property Owner. Notwithstanding the role of any Operator, the Property owner shall remain jointly and severally responsible for compliance with this Agreement. While it remains the Property owner, the County shall provide a copy of this Agreement to the AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 6 Operator and shall require the Operator to comply with all applicable provisions of this Agreement including all express obligations of the County. 4. TERM. The term of this Agreement, as it may be amended by the amendment processes contemplated in Sections 6.2 and 6.3, shall begin on the Effective Date and continue for so long as the Agreement serves as the functional equivalent of a conditional use permit to authorize the Permanent Supportive Housing Site (“Term”) and shall terminate upon the occurrence of any of the following: a) the contemplated Permanent Supportive Housing Site is not occupied as contemplated herein within four (4) years of the Effective Date, b) an application for an alternative land use on the Property is accepted and such alternative land use shall have been permitted, c) the contemplated use is abandoned, or d) replacement permits/authorization are granted pursuant to Section 6.3. 5. VESTING. 5.1 Vesting Period. In accordance with the Development Agreement Statute, the Permanent Supportive Housing Site is vested to the provisions of this Agreement, and where this Agreement is silent, the substantive Development Regulations in effect on the Vesting Date that are necessary to permit the Permanent Supportive Housing Site as contemplated in this Agreement. Such vested Development Regulations include, but are not limited to the applicable use standards, regulations, and definitions relating to the Permanent Supportive Housing Site use as set forth in RMC Chapters 4‐2, 4‐4, and 4‐11. For purposes of authorizing the commencement of the Permanent Supportive Housing use and obtaining any required associated permits, vesting shall end four (4) years after the Vesting Date (“Vesting Period”). Modifications to the provisions of this Agreement shall be allowed only as contemplated by Sections 6.2 and 6.3. 5.2 Vesting Exceptions. During the Vesting Period, the City shall not impose on the Permanent Supportive Housing Site any modified or new or additional Development Regulations that have the effect of modifying the approval and vesting provided by this Agreement, except any new federal or state statutes, rules, regulations, administrative interpretations or court decisions that add regulatory requirements on the City that it must enforce that are not subject to a vesting or safe harbor clause that would delay the City’s enforcement responsibility beyond the life of this Agreement. 5.3 City’s Reserved Authority. Notwithstanding anything to the contrary in this Agreement, as required by the Development Agreement Statute, RCW 36.70B.170(4), the City reserves the authority to impose new or different Development Regulations to the extent required by a serious threat to public health and safety. AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 7 6. GENERAL PROVISIONS. 6.1 Authority; Severability. The City and County each represent and warrant it has the respective power and authority, and is duly authorized to execute, deliver and perform its obligations under this Agreement. The Parties intend this Agreement to be interpreted to the full extent authorized by law as an exercise of the City’s authority to enter into such agreements, and this Agreement shall be construed to reserve to the City only that police power authority which is prohibited by law from being subject to a mutual agreement with consideration. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of County and the City. If any provision of this Agreement is determined to be unenforceable or invalid by a court of law, then (i) this Agreement shall thereafter be modified to implement the intent of the Parties to the maximum extent allowable under law, (ii) the Parties agree to seek diligently to modify the Agreement consistent with the court decision, and (iii) neither party shall undertake any actions inconsistent with the intent of this Agreement until the modification to this Agreement has been completed. 6.2 Amendment to this Agreement. Any amendment to this Agreement must be in writing and is not in effect until and unless approved by the City and County. 6.3 Modifications to Project Elements or Development Standards. 6.3.1 In addition to the provisions of Section 6.2, proposed modification to project elements or Development Standards shall be processed in accordance with RMC 4‐9‐200.H. 6.3.2 Any modifications that are not administrative minor modifications, as described in RMC 4‐9‐200.H, shall not be allowed until and unless the Renton City Council has held a public hearing on the proposed major modifications and approved them. In the alternative, the County may elect to terminate this Agreement and pursue new permitting from the City, according to the applicable City laws and regulations in effect at that time. 6.4 Recording; No Third Party Beneficiary. Pursuant to the Development Agreement Statute, RCW 36.70B.190, this Agreement or a memorandum thereof shall be recorded with the King County Recorder’s Office. Due to the size and format of Exhibits A through I, the recorded Agreement may replace some or all exhibits with slip pages referencing the availability of the Agreement with complete legible exhibits in the City of Renton file for LUA21‐000389. This Agreement is made and entered into for the sole protection and benefit of the Parties, their successors, and AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 8 assigns. No other person shall have any right of action based upon any provision of this Agreement. 6.5 Notices. All communications, notices and demands of any kind which a party under this Agreement requires or desires to give to any other party shall be in writing and either (i) delivered personally (including delivery by professional courier services), or (ii) deposited in the U.S. mail, certified mail postage prepaid, return receipt requested, to the addresses set forth below. Notice by hand delivery shall be effective upon receipt. If deposited in the mail, notice shall be deemed delivered 48 hours after deposited. Any party at any time by notice to the other party may designate a different address or person to which such notice or communication shall be given. Additional courtesy notice may be provided by electronic means (such as e‐mail), but shall not substitute for the form of notice required by this Section. If to the City: Renton City Hall Attn: Mayor Attn: Community & Economic Development Administrator Attn: City Attorney Attn: City Clerk 1055 S. Grady Way Renton, WA 98057 Email addresses may be added If to the County: Department of Community and Human Services Attn: Department Director Attn: Division Director ‐ Housing & Community Development Chinook Building 401 5th Ave Ste #500 Seattle, WA 98104 Email addresses may be added With a copy to: Frances Nelson King County ‐ DCHS 401 5th Ave Ste #500 Seattle, WA 98104 AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 9 Howard P. Schneiderman King County Prosecuting Attorney’s Office 1191 Second Ave Ste 1700 Seattle, WA 98101 6.6 Applicable Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. Any action with respect to this Agreement shall be brought in King County Superior Court, Washington, subject to and limited by the Dispute Resolution provisions set forth in Section 6.9. 6.7 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one instrument. 6.8 Headings; Recitals and Attachments. The headings in this Agreement are inserted for reference only and shall not be construed to expand, limit or otherwise modify the terms and conditions of this Agreement. The recitals and attachments to this Agreement are incorporated in this Agreement by this reference as if fully set forth. 6.9 Dispute Resolution. 6.9.1 If any dispute arises out of any aspect of this Agreement, the Parties shall first try in good faith to amicably resolve the dispute by elevating it to their respective agency directors. If that effort is unsuccessful, the Parties shall next attempt to resolve the dispute through mediation. This mediation must commence within 60 days after any party to the Agreement notifies the other party requesting mediation to resolve a dispute. 6.9.2 If the Parties are not able to resolve their dispute through mediation, they may agree to submit the dispute for resolution through binding arbitration. In such instances, the following procedure shall apply: First, the arbitrator shall be mutually chosen by both Parties. In no case may a mediator who has mediated a claim serve as the arbitrator on the same claim. If the Parties cannot agree on an arbitrator, either party or the Parties jointly may apply to the presiding judge of the King County Superior Court to appoint an arbitrator. The arbitrator will consult with the Parties and establish the rules and procedures for the arbitration that, in light of the nature of the matter under dispute, will provide an efficient and fair means for each of the Parties to present its case. Among other things, the arbitrator will establish a schedule for completing the arbitration and issuing a decision. The decision of the AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 10 arbitrator will be final and may be enforced by an action brought in King County Superior Court. In such an action to enforce the arbitrator’s decision, the prevailing party will be entitled to recover all costs and expenses, including all legal fees, incurred in that action. 6.9.3 The Parties will bear the costs of retaining a mediator or an arbitrator equally. 6.10 Covenants Running with the Land. The conditions and covenants set forth in this Agreement shall run with the land, and the benefits and burdens shall bind and inure to the benefit of the Parties. The County and every purchaser, assignee or transferee (including the Operator) of an interest in the Property, or any portion thereof, shall be obligated and bound by the terms and conditions of this Agreement, and shall be the beneficiary thereof and a party thereto, but only with respect to the Property, or such portion thereof, sold, assigned or transferred to it. Any such purchaser, assignee or transferee shall observe and fully perform all of the duties and obligations of the County contained in this Agreement, as such duties and obligations apply. [Signatures follow on the next page.] AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 11 IN WITNESS WHEREOF, this Agreement has been entered into by the City and the County effective on the last date of signature below (the “Effective Date”). KING COUNTY By: Leonardo Flor Its: Department Director, Community & Human Services Date: ________________________ CITY OF RENTON By: Armondo Pavone Mayor Date: ________________________ ATTEST: By: ___________________________ Jason Seth City Clerk APPROVED AS TO LEGAL FORM: By: ___________________________ Shane Moloney City Attorney AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 12 ACKNOWLEDGEMENTS STATE OF ___________ ) ) ss: COUNTY OF ___________ ) On this _____ day of _________, 2022, before me, a Notary Public in and for the State of _______, County of ________, personally appeared ________________, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person who executed this instrument, who has produced sufficient proof of his/her power and authority to execute and sign the instrument in the name of and on behalf of KING COUNTY, to be the free and voluntary act and deed of said association for the uses and purposes mentioned in the instrument. IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC in and for the state of ______________________. Notary (print): ______________________ My appointment expires: _____________ AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 13 STATE OF ___________ ) ) ss: COUNTY OF ___________ ) On this _____ day of _________, 2022, before me, a Notary Public in and for the State of Washington, County of King, personally appeared Armondo Pavone, Mayor, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person who executed this instrument, who has produced sufficient proof of his power and authority to execute and sign the instrument in the name of and on behalf of CITY OF RENTON, to be the free and voluntary act and deed of said association for the uses and purposes mentioned in the instrument. IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC in and for the state of ______________________. Notary (print): ______________________ My appointment expires: _____________ AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 14 List of Exhibits: Exhibit A – Legal Description Exhibit B – Real Property Exhibit C – Security Plan Exhibit D – Transportation Plan for residents to obtain adequate services Exhibit E – Support Services Plan Exhibits F.1 and F.2 – Common Recreation Space Plan Exhibit G – Outdoor Recreation Space Plan Exhibits H.1, H.2, and H.3 – Fire and Life Safety Plan Exhibit I – SEPA Determination of Nonsignificance (DNS) AGENDA ITEM #7. b) Development Agreement between City of Renton and King County Page 15 AGENDA ITEM #7. b) EXHIBIT B DEPICTION OF REAL PROPERTYAGENDA ITEM #7. b) EXHIBIT B DEPICTION OF REAL PROPERTYAGENDA ITEM #7. b) EXHIBIT B DEPICTION OF REAL PROPERTYAGENDA ITEM #7. b) Exhibit C – Security Plan Page 1 of 7 Housing, Homelessness and Community Development Division Department of Community and Human Services 401 Fifth Avenue, Suite 500 Seattle, WA 98104 Phone 206-263-9105 Fax 206-205-6565 TTY Relay Service: 711 EXHIBIT C – Security Plan The mission of the security plan is to provide staff, tenants, partners, and neighbors with a system that addresses day to day operational security and emergency preparedness planning. This helps: · Reduce the community’s vulnerability and increase resiliency to known natural and human-made hazards. · Foster cooperative planning and empowerment so that the community may increase survivability before, during, and after any incident. · Regularly evaluate Health Through Housing Renton Supportive Housing’s capacity to affect a coordinated and viable disaster response effort that is focused on protecting and saving lives, lessening community suffering, recognizing community members’ vulnerabilities, minimizing property loss, and reestablishing normalcy quickly. · Establish and continually nurture growing partnerships with neighborhood communities to increase resiliency in the event of interruption to city, state, or federal services. The Program Director will be the lead staff person for developing, implementing and managing the security plan. The Program Director will be responsible for staffing, compliance, facilities, all day to day activities, and the security and safety of the residents and the building. The Program Director will share responsibility for responding to after-hours emergencies with other program staff. The Program Director reports to the assigned Catholic Community Services (CCS) Division Director. The front desk advocates are responsible for staffing the main lobby area 24 hours per day. They provide staff presence after hours and on weekends and holidays. In addition to 24/7 staffing, there will be: · A main point of entry at a secured building entrance · Security Cameras monitored by on-site staff AGENDA ITEM #7. b) Exhibit C – Security Plan Page 2 of 7 · All Staff are trained in de-escalation practices In addition, in terms of Disasters/Emergencies: Preparedness · At staff meetings a portion of the meeting will be dedicated to the review of safety concerns, including and when necessary and appropriate, the annual plan and execution of fire, earthquake and tornado drills, etc. · Staff will be trained in CPR/AED techniques. · An AED devise will be maintained in one of the suites or a common area shared by staff. · A comprehensive first aid kit will be maintained in a common area shared by staff · Basic tools will be maintained on site for both practical and emergency use. Personnel · Staff on duty at the time of a disaster will be initially tasked with assisting guests until relieved by other employees or supervisor(s). · Presently the number of staff on duty would be a high 12 and a low of 3 at any given time. · The Division Director will respond by either coming directly to the site or by contacting another agency supervisor and requesting that they proceed to the site. · A copy of the staff telephone list has been provided to both the onsite Primary and Secondary Disaster Leaders, with an additional copy kept in the disaster barrel on site as well as in the ‘go kit’. · To support staff on the scene we will use available community and client volunteers present at the time of the event. Volunteers · Volunteers present may assist with the following tasks: · Comfort and aid to the injured. · Collection of necessary survival items from the building e.g. blankets, food, water, etc. as it is safe to do so. · They may also help with communication, as well as mustering at the evacuation site with the survival items, subject to their willingness to engage in the activity. · Volunteers will not be assigned to heavy search and rescue efforts, fire suppression or any other effort that could put additional lives at risk or for which they are uncomfortable performing. · All CCS staff members are empowered to take charge of any volunteer(s) who serve during a disaster scenario. AGENDA ITEM #7. b) Exhibit C – Security Plan Page 3 of 7 On Site Supply Cache Locations & Amounts Food: Emergency food supplies located in the disaster barrel strategically positioned on-site. · 1st Aid supplies are available from the F-Sharp Nurse located in the area currently defined as TBD; additionally, a modest first aid kit is maintained by the CReW team located in TBD. · An AED devise is presently affixed to the wall located in TBD. · Flashlights and batteries can be found in the disaster barrel located in the Health Through Housing Renton site. · Cleaning supplies, soaps and extra hygiene supplies may be found in the Janitorial Closet located in the adjacent Health Through Housing Renton site. Agency Go-Kit Documents The Health Through Housing Renton“Go Kit Documents” will be found in a folder placed in the Disaster Barrel located in the Health Through Housing Renton offices. A duplicate set of the “Go Kit” documentation, which includes the following items, will also be kept in the home of the Division Director: · This, the current disaster plan · Copies of shelter and fleet insurance documents where applicable · A copy of the CCS Tax ID number · A copy of the current staff phone list Facility Preparation Prep to be done once occupied Task Assigned To Completion Date Secure all shelves and heavy furniture to walls Secure pictures and wall hangings with safety hooks Clear exists and all earthquake safe spaces Lower heavy items to bottom shelves Remove fire and chemical hazards Install smoke and heat detectors, fire alarm system and fire extinguishers Clearly label exits and safety supplies AGENDA ITEM #7. b) Exhibit C – Security Plan Page 4 of 7 Clearly mark gas and water shut-off valves and … Post simple instructions for shutting each off Conveniently place tools to shut off gas and water Update evacuation map in front offices to include locations for fire extinguishers, 1st aid supplies, go-kits, water and gas shut- offs, electrical breaker panels, safe and emergency food and water supplies. AGENDA ITEM #7. b) Exhibit C – Security Plan Page 5 of 7 Neighborhood Resources Generator: If power is going to be off for an extended period and it is deemed necessary to get a generator Sunbelt Rentals is located at: 3901 Pacific Highway East in Fife 253.274.0088. An alternative source: TBD. Medical: The closest clinic for minor medical issues: TBD. The sole Level I Trauma Center in the Northwest Region of the U.S. is Harborview Medical Center located at: 325 9th Avenue, Seattle, WA 98104. Level 1 designated trauma centers provide a full range of specialists and equipment 24/7 and must be able to provide care for pediatric patients. Level II Trauma Centers in the area include St. Joseph Medical Center located at: 1717 South J Street in Tacoma, and Multi-Care Tacoma General Hospital located at: 315 MLK Jr. Way, Tacoma. Level III Trauma Centers: MultiCare Auburn Medical Center and Valley Medical Center in Renton. Communications Throughout the duration of a disaster and subsequent recovery period effective communication plays a significant role to ensure continuity of services and will aid with the full recovery of both shelter sites as well as the community. Following is what should be communicated, to whom, and who should be the originator of the communication: What To Whom By Whom Agency Operational Status Reports Division Director, CCS Disaster Message Number, and both the Primary and Secondary CCS Contacts. The Senior Staff on Duty Request for emergency medical or police assistance 911 Any staff on duty but notify the Senior Staff representative on duty. Services Offered or Changed Division Director, CCS Disaster Message Number and both the Primary and Secondary CCS Contacts. Senior Staff on Duty Funds Needed (either Credit Card or Petty Cash) One of the following persons until you get the funds needed: Division Director, SKC Shelter & Day Center Program Director, and Primary & Secondary Contacts. Senior Staff on Duty Volunteers The volunteer phone list. The list is in the possession of both primary and secondary disaster leaders as well as in Senior Staff on Duty AGENDA ITEM #7. b) Exhibit C – Security Plan Page 6 of 7 the disaster ‘Go Kit’ and Barrel. Other Needs Facility repairs or needs, other needs, contact the Division Director. Senior Staff on Duty Communication Options during a Disaster Landlines – if you have access to a landline it should be your first priority for use in the early stages ‘post disaster’. Most landlines will maintain a modest reserve of power for a short period of time. Emergency Management protocol encourages individuals to stay off cell phones at first as the spurt in use jams and overloads the towers and negatively impacts the ability of our first responders (police, fire and EMT) to communicate. Cell phones - cell phone towers may be overloaded in the immediate aftermath of a disaster thus persistence is necessary. Email – you may utilize email to communicate if the service remains active. Direct Meetings with Clients & Community Members Fliers In the unusual event that the Health Through Housing Renton site must be evacuated you should post a flier on all doors containing the following information, then lock the door(s) behind you as you vacate the premise: · “Health Through Housing Renton Site has been evacuated as of __:__ and is closed until further notice – do not enter”. o Include the address of the evacuation point, for example: “We have evacuated to the Kent Family Center located at 1229 West Smith Street, Kent, Washington 98032” or where otherwise defined. · Leave a note for Search & Rescue personnel as to whether everyone in the building was accounted for upon evacuation Media If you are contacted by the media to make a statement you must defer. As per CCSWW policy you may not make a statement to the media. Ask for the media member’s name and contact information and then reach out and share it with Flo Beaumon at 206.324.5401; thereafter, notify the Division Director. AGENDA ITEM #7. b) Exhibit C – Security Plan Page 7 of 7 Incident Management System Incident Command – leads the response, appoints and empowers team leaders and sets the tone and standards for response, encouraging teamwork and effective communication along the way. Our Incident Commander: Jo Cherland, Division Director who can be reached at 253.797.7189 Public Information Officer - the PIO works with the media and distributes messages to the public and local community. Our PIO: Flo Beaumon, Agency Assistant Director, who can be reached at: 206.434.5135 Safety & Security Officer – TBD Operations Team – handles key actions including first aid, search and rescue, fire suppression and securing the site. Our Operations Team Officer: Kevin Hamel, EA Program Manager who can be reached at 206.307.2747 Planning Team – gathers information, thinks ahead and keeps all team members informed and communicating. Our Planning Team Officer: Adria Briehl, VS and Issaquah Meals Program Coordinator who can be reached at: 206.595.7938. Logistics Team – finds, distributes and stores all necessary resources e.g. supplies and people, to respond to an emergency appropriately. Our Logistics Officer: Whonakee King, SKC Shelter & Day Center Program Director who can be reached at: 206.549.4048. Finance & Administration Team – tracks all expenses, claims and activities and is the record keeper for the incident. Our Administrative Officer: Jo Cherland, Division Director who can be reached at: 253.797.7189 Financial Resources Our agency is aware that during a disaster there may be additional costs associated with responding to needs during and immediately following the event. Our Finance & Administrative Officer(s) will work with the CCS accounting and administrative teams to ensure all costs associated with the disaster are documented. Financial Resources Available During a Disaster: Credit Card - the divisional director has a credit card. Contact Jo Cherland at 253.797.7189 if one is needed. Whonakee King, SKC Shelter & Day Center Program Director also has a credit card and can be reached at 206.549.4048 if Jo is not available. AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) AGENDA ITEM #7. b) RESOLUTION NO. _______ ATTACHMENT B PUBLIC COMMENT(S) AGENDA ITEM #7. b) 1 Clark Close From:Clark Close Sent:Wednesday, November 17, 2021 9:57 AM To:Don Maschmedt Subject:RE: Party of Record/Public Comments 2021-11-15 11:43 AM(PST) Submission Notification Don, Yes, the Renton Police Department is committed to the safety and well-being of residents, businesses, and visitors to the City of Renton. If you would like to report a crime, please call the Renton Police Department at 425-430-7500. As part of this proposed new use, King County intends to select a third-party operator (Catholic Community Services) who will operate the Property as permanent supportive housing. The Permanent Supportive Housing Site will be operated in compliance with the following plans: on-site security plan, transportation plan for residents to obtain adequate services, on-site support services plan appropriate to the needs of the residents, common recreation space and recreation services plan, designated common outdoor space, including smoking areas plan, fire/life safety plans approved by the Renton Regional Fire Authority (RRFA). Copies of these plans are available for your review by clicking here. In addition, the City reserves the authority to impose new or different Development Regulations to the extent required by a serious threat to public health and safety. Your comments, regarding these proposed operational requirements, will be added to the public record for consideration by the reviewing official. Thanks, CLARK CLOSE, Senior Planner City of Renton | CED | Planning Division 1055 S Grady Way | 6th Floor | Renton, WA 98057 Virtual Permit Center | Online Applications and Inspections (425) 430-7289 | cclose@rentonwa.gov From: Don Maschmedt <donm@maschmedt.com> Sent: Wednesday, November 17, 2021 8:48 AM To: Clark Close <CClose@Rentonwa.gov> Subject: Re: Party of Record/Public Comments 2021-11-15 11:43 AM(PST) Submission Notification Thank you Clark, The security plan primarily addresses emergency and disaster preparedness. Is there anything in place specifically designed to prevent property destruction and theft, as well the protection and safety of the neighboring tenants? If there is a spike in crime related to this project what steps will be taken to solve it? Don On Nov 17, 2021, at 8:03 AM, Clark Close <CClose@Rentonwa.gov> wrote: CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. AGENDA ITEM #7. b) 2 Mr. Maschmedt, Thank you for your comments related to PR21-000426 Health Through Housing-Renton (LUA21-000389) wherein you’ve raised some concerns about safety and requested more specific details on the security plan. Please find attached a copy of the applicant’s proposed security plan that is anticipated to address day-to-day operational security and emergency preparedness planning. Your comments will be added to the public record for consideration by the reviewing official and you have been added as a party of record. Thank you for interest in this project and if you have any further comments or questions, please feel free to contact me. Regards, CLARK CLOSE, Senior Planner City of Renton | CED | Planning Division 1055 S Grady Way | 6th Floor | Renton, WA 98057 Virtual Permit Center | Online Applications and Inspections (425) 430-7289 | cclose@rentonwa.gov p.s. A hard copy of this response and security plan will also be mailed out. From: notification@civiclive.com <notification@civiclive.com> Sent: Monday, November 15, 2021 11:43 AM To: Party of Record <POR@rentonwa.gov> Subject: Party of Record/Public Comments 2021-11-15 11:43 AM(PST) Submission Notification Party of Record/Public Comments 2021-11-15 11:43 AM(PST) was submitted by Guest on 11/15/2021 2:43:27 PM (GMT-08:00) Canada/Pacific Name Value NameFile: LUA21-000389 Gender Mr. Name Don Maschmedt Address: 941 Powell Ave SW, Renton WA 98057 Email donm@maschmedt.com Phone 206-920-7745 Party of Record Only Comments Could you please provide more specific details on the security plan. We have experienced problems with homeless individuals in the area that we believe pose a threat to our staff, including one individual that defecated in our interior common area. I have witnessed people on drug trips right outside my office window and it doesn't feel safe. Bringing more homelessness to a business park creates a greater security threat for our staff and tenants without proper security and enforcement. Thank you. Don Maschmedt Prefer US Mail To view this form submission online, please follow the link below: https://rentonwa.gov/form/one.aspx?objectId=18138665&contextId=17174246&returnto=submissions CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. AGENDA ITEM #7. b) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 8‐1‐10 OF THE RENTON MUNICIPAL CODE, ESTABLISHING THE SOLID WASTE COLLECTION SERVICES RATES STARTING APRIL 1, 2022 FOR ALL CUSTOMER CLASSES, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in strikethrough and underline edits remain in effect and unchanged. SECTION II. Section 8‐1‐10 of the Renton Municipal Code is amended as follows: 8‐1‐10: RATES FOR SERVICES: The following schedule is hereby adopted as the monthly charges to be paid to the City for services rendered in each category: A. Residential Customers: 1. For garbage cans, carts, and/or garbage units: Single‐family Every Other Week Garbage & Recycling, Weekly Yard Waste & Food Scraps Cart Service Level 2021 Renton SWU Monthly Rates January 1 – March 31, 2022 Renton SWU Monthly Rates Starting April 1, 2022 Renton SWU Monthly Rates 20 Gallon Contractor Cart $14.31 $14.60 $15.03 35 Gallon Contractor Cart $23.53 $24.00 $24.71 45 Gallon Contractor Cart $29.66 $30.26 $31.14 64 Gallon Contractor Cart $41.28 $42.11 $43.34 96 Gallon Contractor Cart $60.95 $62.17 $64.00 Each Additional 35 Gallon Cart $23.53 $24.00 $24.71 Senior 20 Gallon Cart Rate $3.58 $3.65 $3.76 AGENDA ITEM # 7. a) ORDINANCE NO. ________ 2 (75% subsidy)/for Existing customers prior to May 31, 2008 Senior 20 Gallon Cart Rate (50% subsidy) $7.15 $7.29 $7.51 Senior 35 Gallon Cart Rate (50% subsidy) $11.77 $12.01 $12.36 Senior 45 Gallon Cart Rate (50% subsidy) $14.82 $15.12 $15.56 Senior 64 Gallon Cart Rate (50% subsidy) $20.66 $21.07 $21.69 Senior 96 Gallon Cart Rate (50% subsidy) $30.68 $31.30 $32.21 Extra Garbage, up to 15 gallons per unit/per pickup $4.38 $4.46 $4.60 Extra 96 Gallon Yard Waste Cart Rental $2.43 $2.48 $2.55 Residential Return Trip Charge per pickup $6.30 $6.43 $6.62 Cart Cleaning (per cart, per cleaning) $12.14 $12.38 $12.75 Drive‐in Charge (per month) $6.64 $6.78 $6.97 Overweight/Oversize Container (per pickup) $3.51 $3.58 $3.69 Re‐delivery (one or more containers) $12.14 $12.38 $12.75 Sunken Can Surcharge $8.34 $8.50 $8.76 2. Residential customers are allowed to change their garbage service level once per year without incurring an administrative fee. Each garbage service level change per year above the once per year allowance will result in an administrative fee of thirty‐five dollars ($35.00). The one (1) year period shall begin January 1 and shall end December 31 each year. 3. Senior and/or disabled customers who qualified under Subsection 8‐4‐ 31.C of this Title for low‐income rates for seventy‐five percent (75%) subsidy prior to May 31, 2008, are eligible for a three dollars and fifty‐eight cents ($3.58) fee for 2021 and three dollars and sixty‐five cents ($3.65) fee for January 1 – March 31, 2022, and three dollars and seventy‐six cents ($3.76) starting April 1, 2022, for 20 AGENDA ITEM # 7. a) ORDINANCE NO. ________ 3 Gallon Cart service. For services other than 20 Gallon Cart service, the rate schedule at the fifty percent (50%) subsidy as provided in Subsection 8‐1‐10.A.1 will apply. All senior and/or disabled customers qualifying under Subsection 8‐4‐ 31.C for low‐income rates after May 31, 2008, are eligible for a fifty percent (50%) subsidy of the charges for the service level selected. 4. Premium Weekly Collection: Single‐family residential customers may elect to have their garbage collected weekly for an additional fee of twenty‐four dollars and two cents ($24.02) per month for 2021 and twenty‐four dollars and fifty cents ($24.50) per month for January 1 – March 31, 2022, and twenty‐five dollars and twenty‐two cents ($25.22) starting April 1, 2022. This fee will be added to the monthly garbage billing as an extra Premium Service Fee. 5. Miscellaneous Services: The City of Renton offers miscellaneous services at the following rates: Services Cost per Pick Up On‐Call Bulky Waste Collection 2021 Rates January 1 – March 31, 2022 Rates Starting April 1, 2022 Rates White Goods, except Refrigerators/Freezers per unit $76.91 $78.45 $80.76 Refrigerators/Freezers per unit $82.30 $83.94 $86.42 Sofas/Chairs per unit $71.52 $72.95 $75.10 Mattresses per unit $68.82 $70.20 $72.26 B. Commercial Customers: 1. Multi‐family Carts: Customers have the following cart‐based services available: AGENDA ITEM # 7. a) ORDINANCE NO. ________ 4 Multi‐family (“MF”) Cart Service Level 2021 SWU Monthly Rates January 1 – March 31, 2022 SWU Monthly Rates Starting April 1, 2022 Renton SWU Monthly Rates MF One 20 Gallon Cart $24.05 $24.05 $25.01 MF One 35 Gallon Garbage Cart $31.27 $31.27 $32.52 Weekly MF One 45 Gallon Garbage Cart $38.80 $38.80 $40.35 Can and MF One 64 Gallon Contractor Cart $46.29 $46.29 $48.14 Cart MF One 96 Gallon Contractor Cart $61.32 $61.32 $63.77 Extra MF Can or Units ‐32 Gallon Equivalent $6.52 $6.52 $6.78 MF Weekly 64 Gallon Yard Waste (incl. Cart) $45.22 $45.22 $47.03 2. Commercial Carts: Customers have the following contractor cart‐based services available: Commercial Cart Service Level 2021 SWU Monthly Rates January 1 – March 31, 2022 SWU Monthly Rates Starting April 1, 2022 Renton SWU Monthly Rates One 20 Gallon Cart $37.97 $37.97 $39.49 One 35 Gallon Garbage Cart $42.23 $42.23 $43.92 Weekly One 45 Gallon Garbage Cart $48.14 $48.14 $50.07 Commercial One 64 Gallon Garbage Cart $54.26 $54.26 $56.43 Can and One 96 Gallon Garbage Cart $66.66 $66.66 $69.33 Cart Extra Units – 32 Gallon Equivalent $6.78 $6.78 $7.05 Weekly 64 Gallon Yard Waste Cart $45.22 $45.22 $47.03 Customer Event Service (3 Carts: Garbage, Recycle, Yard Waste/Day) $37.67 $37.67 $39.18 AGENDA ITEM # 7. a) ORDINANCE NO. ________ 5 3. Commercial Detachable Containers One (1) to Eight (8) Yards: The rate for the handling of detachable containers approved by the City’s contractor and the City for use by commercial, industrial and multi‐family residence establishments shall be as follows: a. Monthly Rates: Commercial Service Level 2021 SWU Monthly Rates January 1 – March 31, 2022 SWU Monthly Rates Starting April 1, 2022 Renton SWU Monthly Rates 1 Cubic Yard, 1 pickup/week $113.98 $113.98 $118.54 1 Cubic Yard, 2 pickups/week $214.04 $214.04 $222.60 1 Cubic Yard, 3 pickups/week $314.15 $314.15 $326.72 1 Cubic Yard, 4 pickups/week $414.21 $414.21 $430.78 1 Cubic Yard, 5 pickups/week $514.29 $514.29 $534.86 1.5 Cubic Yards, 1 pickup/week $156.24 $156.24 $162.49 1.5 Cubic Yards, 2 pickups/week $298.59 $298.59 $310.53 1.5 Cubic Yards, 3 pickups/week $440.93 $440.93 $458.57 Commercial 1.5 Cubic Yards, 4 pickups/week $583.28 $583.28 $606.61 Detachable 1.5 Cubic Yards, 5 pickups/week $725.61 $725.61 $754.63 Container 2 Cubic Yards, 1 pickup/week $196.97 $196.97 $204.85 (Loose) 2 Cubic Yards, 2 pickups/week $380.04 $380.04 $395.24 2 Cubic Yards, 3 pickups/week $563.11 $563.11 $585.63 2 Cubic Yards, 4 pickups/week $746.18 $746.18 $776.03 2 Cubic Yards, 5 pickups/week $929.26 $929.26 $966.43 3 Cubic Yards, 1 pickup/week $280.25 $280.25 $291.46 3 Cubic Yards, 2 pickups/week $546.63 $546.63 $568.50 3 Cubic Yards, 3 pickups/week $812.99 $812.99 $845.51 3 Cubic Yards, 4 pickups/week $1,079.36 $1,079.36 $1,122.53 AGENDA ITEM # 7. a) ORDINANCE NO. ________ 6 3 Cubic Yards, 5 pickups/week $1,345.74 $1,345.74 $1,399.57 4 Cubic Yards, 1 pickup/week $363.40 $363.40 $377.94 4 Cubic Yards, 2 pickups/week $712.93 $712.93 $741.45 4 Cubic Yards, 3 pickups/week $1,062.44 $1,062.44 $1,104.94 4 Cubic Yards, 4 pickups/week $1,411.84 $1,411.84 $1,468.31 4 Cubic Yards, 5 pickups/week $1,761.48 $1,761.48 $1,831.94 6 Cubic Yards, 1 pickup/week $527.26 $527.26 $548.35 6 Cubic Yards, 2 pickups/week $1,040.63 $1,040.63 $1,082.26 6 Cubic Yards, 3 pickups/week $1,554.00 $1,554.00 $1,616.16 6 Cubic Yards, 4 pickups/week $2,067.37 $2,067.37 $2,150.06 6 Cubic Yards, 5 pickups/week $2,580.75 $2,580.75 $2,683.98 8 Cubic Yards, 1 pickup/week $690.15 $690.15 $717.76 8 Cubic Yards, 2 pickups/week $1,366.40 $1,366.40 $1,421.06 8 Cubic Yards, 3 pickups/week $2,042.63 $2,042.63 $2,124.34 8 Cubic Yards, 4 pickups/week $2,718.89 $2,718.89 $2,827.65 8 Cubic Yards, 5 pickups/week $3,395.14 $3,395.14 $3,530.95 Extra Cubic Yard Lloose cubic yard in container, per cubic yard/per pickup $23.09 $23.09 $24.01 Extra Cubic Yard Loose on ground, per cubic yard/per pickup $35.53 $36.95 Commercial Service Level 2021 SWU Monthly Rates January 1 – March 31, 2022 SWU Monthly Rates Starting April 1, 2022 Renton SWU Monthly Rates Commercial 1 Cubic Yard Compactor $271.83 $271.83 $282.70 Detachable 1.5 Cubic Yards Compactor $392.82 $392.82 $408.53 Container 2 Cubic Yards Compactor $504.84 $504.84 $525.03 (Compacted) 3 Cubic Yards Compactor $743.51 $743.51 $773.25 4 Cubic Yards Compactor $982.50 $982.50 $1,021.80 AGENDA ITEM # 7. a) ORDINANCE NO. ________ 7 6 Cubic Yards Compactor $1,459.75 $1,459.75 $1,518.14 b. Rental Rates: Rental rates for one (1) to eight (8) yard containers will be paid in the monthly rates. c. Minimum Pickups: Minimum pickups for containers and compactors between one (1) and eight (8) yards will be once per week. 4. Extra Charges: a. The following extra charges will apply for commercial services, including Multi‐family and Commercial Cart, Detachable and Roll Off Container services: Commercial Cart & Detachable Extra Service Fees 2021 January 1 – March 31, 2022 Starting April 1, 2022 Renton SWU Monthly Rates 1 Yard Extra Pickup $29.13 $29.13 $30.30 1.5 Yard Extra Pickup $39.93 $39.93 $41.53 2 Yard Extra Pickup $50.35 $50.35 $52.36 3 Yard Extra Pickup $71.63 $71.63 $74.50 4 Yard Extra Pickup $92.87 $92.87 $96.58 6 Yard Extra Pickup $134.76 $134.76 $140.15 8 Yard Extra Pickup $176.39 $176.39 $183.45 1 Yard Compactor Extra Pickup $69.48 $69.48 $72.26 1.5 Yard Compactor Extra Pickup $100.40 $100.40 $104.42 2 Yard Compactor Extra Pickup $129.03 $129.03 $134.19 3 Yard Compactor Extra Pickup $190.02 $190.02 $197.62 4 Yyard Compactor Extra Pickup $251.10 $251.10 $261.14 6 Yard Compactor Extra Pickup $373.08 $373.08 $388.00 AGENDA ITEM # 7. a) ORDINANCE NO. ________ 8 Commercial cart carry out charge if over 50 feet, per 25 ft/cart, container/pickup $7.01 $7.01 $7.29 Return trip for carts/containers not available for collection at regularly scheduled pickup time $31.17 $31.17 $32.42 Redelivery of Cart $10.44 10.44 $10.86 Redelivery of Container $20.87 $20.87 $21.70 Cleaning (per cart, per yard container capacity) $10.44 $10.44 $10.86 Stand‐by Time for containers (per minute) $6.20 $6.20 $6.45 Roll Off Extra Service Fees 2021 January 1 – March 31, 2022 Starting April 1, 2022 Renton SWU Monthly Rates Return Trip for Drop Box $33.33 $34.00 $35.00 Container Cleaning Drop Box (per yard capacity) $12.03 $12.27 $12.63 Drop Box to Other Facility (per one‐way mile) $3.39 $3.46 $3.56 Solid Lid on Drop Box (monthly rental) $84.83 $86.53 $89.07 Drop Box Turn Around Charge $24.25 $32.74 $25.46 Stand‐by Time for Drop Box (per minute) $1.71 $1.74 $1.80 Hourly Rates Rear/Side‐Load Packer + Driver $117.21 $119.55 $123.07 Front Load Packer + Driver $117.21 $119.55 $123.07 Drop Box Truck + Driver $101.90 $103.94 $107.00 Additional Labor (per person) $44.56 $45.46 $46.79 AGENDA ITEM # 7. a) ORDINANCE NO. ________ 9 b. Any extra yardage charges determined by the collection contractor due to overflowing containers will be charged per yard at the one (1) yard rate listed under subsection 8‐1‐10.B.3.a. 5. Special Services: a. Special Event Services: Bundled Garbage, Recycling, and Yard Waste Cart‐based service is available upon request to customers sponsoring Special Events within the City. The daily fee for Special Event Services is thirty‐ seven dollars and sixty‐seven cents ($37.67) in 2021 and thirty‐seven dollars and sixty‐seven cents ($37.67) in for January 1 – March 31, 2022, and thirty‐nine dollars and eighteen cents ($39.18) starting April 1, 2022, per one (1) set of bundled carts. b. Special Services Unspecified: Whenever special services not contained within this schedule are required, the rate charged for those special services shall be negotiated between the City and the collection contractor. C. Commercial Roll Off Customers: Commercial Roll Off customers are those who have a ten (10) to forty (40) yard container or compactor. These large disposal containers are lifted, hauled, and weighed at the disposal facility. Commercial container customers pay solid waste fees based upon the number of pickups, corresponding weight‐based fees and a container rental fee. Compactor customers pay solid waste fees based upon the number of pickups and a corresponding weight‐based disposal fees. AGENDA ITEM # 7. a) ORDINANCE NO. ________ 10 1. Base Pickup Fees: The base pickup fees are as follows on a per occurrence basis: Commercial Roll Off Rates are Per Pickup 2021 January 1 – March 31, 2022 Starting April 1, 2022 Renton SWU Monthly Rates 10 Yards Container $247.83 $252.79 $260.22 15 Yards Container $266.03 $271.35 $279.33 20 Yards Container $273.31 $278.78 $286.98 25 Yards Container $284.80 $290.51 $299.04 30 Yards Container $296.31 $302.25 $311.13 40 Yards Container $317.04 $323.39 $332.89 10‐15 Yards Compactor $279.84 $285.44 $293.83 20 Yards Compactor $304.75 $310.85 $319.99 25 Yards Compactor $316.15 $322.48 $331.96 30 Yards Compactor $327.55 $334.12 $343.93 40 Yards Compactor $347.92 $354.89 $365.32 The minimum pickups are twice per month. 2. Rental Rates: The following are rental rates for permanent roll off containers: Monthly Rental Rates 2021 January 1 – March 31, 2022 Starting April 1, 2022 Renton SWU Monthly Rates 10 Yards Container $50.85 $51.87 $53.39 15 Yards Container $72.59 $74.04 $76.22 20 Yards Container $94.28 $96.17 $98.99 25 Yards Container $105.15 $107.26 $110.41 AGENDA ITEM # 7. a) ORDINANCE NO. ________ 11 30 Yards Container $116.02 $118.35 $121.82 40 Yards Container $142.98 $145.84 $150.13 3. Disposal Fees: In addition to the base collection charge per pickup and the monthly rental fee, the customer must pay weight‐based disposal fees plus applicable tax. D. (Rep. by Ord. 4898, 3‐19‐2001) E. Temporary Services: Temporary Services are Commercial Container and Roll Off services not to exceed ninety (90) days of service. Customers will be billed for container delivery, container rental, and container pickup based upon the number of pickups. For ten (10) to forty (40) yard containers, customers will be billed separate disposal charges based upon weight‐based fees plus all applicable taxes. Customers will be required to provide an advanced payment in the amount of four hundred dollars ($400.00) for two (2) yard to eight (8) yard detachable containers and eight hundred dollars ($800.00) for ten (10) to forty (40) yard Roll Off containers. The advanced payment will be held and applied to the final billing for services provided. 1. Temporary Container Base Pickup Fees: Commercial Temporary Service Per Pickup 2021 January 1 – March 31, 2022 Starting April 1, 2022 2 Yard Temporary $64.42 $64.42 $67.00 4 Yard Temporary $115.95 $115.95 $120.59 6 Yard Temporary $165.16 $165.16 $171.77 8 Yard Temporary $192.09 $192.09 $199.77 AGENDA ITEM # 7. a) ORDINANCE NO. ________ 12 10 – 40 Yard Temporary $219.38 $223.77 $230.35 2. Temporary Container Rental Fees: Commercial Temporary Daily Rental 2021 January 1 – March 31, 2022 Starting April 1, 2022 2 Yard Temporary $6.44 $6.44 $6.70 4 Yard Temporary $6.44 $6.44 $6.70 6 Yard Temporary $6.44 $6.44 $6.70 8 Yard Temporary $6.44 $6.44 $6.70 10 – 40 Yard Temporary $9.78 $9.98 $10.27 Commercial Temporary Monthly Rental 2021 January 1 – March 31, 2022 Starting April 1, 2022 2 Yard Temporary $195.88 $195.88 $203.79 4 Yard Temporary $195.88 $195.88 $203.79 6 Yard Temporary $195.88 $195.88 $203.79 8 Yard Temporary $195.88 $195.88 $203.79 10 – 40 Yard Temporary $297.48 $303.56 $312.38 3. Temporary Container Delivery Fee: A fee in the amount of sixty‐nine dollars and ninety‐eight cents ($69.98) in 2021 and seventy‐one dollars and thirty‐ nine cents ($71.39) in for January 1 – March 31, 2022, and seventy‐three dollars and forty‐eight cents ($73.48) starting April 1, 2022, will be charged for each temporary container delivered to the customer. F. Classification and Appeal: Service category classifications shall be on the basis of the type and volume of solid waste and the purpose and type of the dwelling or facility being served as determined by the Public Works Administrator AGENDA ITEM # 7. a) ORDINANCE NO. ________ 13 of the City, or the Administrator’s duly authorized representative. Any person who shall deem their classification improper may appeal to the Solid Waste Coordinator within forty‐five (45) days following their classification or change of classification. After the decision of the Solid Waste Coordinator, if the party appealing is still aggrieved, then the party may appeal to the Public Works Administrator, whose decision shall be final. SECTION III. Those rates starting April 1, 2022 shall become effective with billings computed on or after April 1, 2022. SECTION IV. If any section, subsection, sentence, clause, phrase or work of this ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this ordinance. SECTION V. This ordinance shall be effective April 1, 2022. PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2021. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _______________________, 2021. Armondo Pavone, Mayor AGENDA ITEM # 7. a) ORDINANCE NO. ________ 14 Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD:2200:11/9/21 AGENDA ITEM # 7. a)