HomeMy WebLinkAboutDevelopment Agreement with King CountyDevelopment Agreement between City of Renton and King County Page 1
When Recorded, Return to:
CITY CLERK’S OFFICE
City of Renton
1055 S. Grady Way
Renton, WA 98057
DEVELOPMENT AGREEMENT FOR PERMANENT SUPPORTIVE HOUSING SITE ON
OAKESDALE
Grantors: The City of Renton and King County
Grantees: The City of Renton and King County
Abbreviated Legal
Description:
LOT 4 OF CITY OF RENTON SHORT PLAT NO 016‐88
RECORDED UNDER RECORDING NO 8910279013 BEING A
PORTION OF TRACT B, WASHINGTON TECHNICAL
CENTER, ACCORDING TO THE PLAT THEREOF RECORDED
IN VOLUME 122 OF PLATS, PAGES 98 THROUGH 102,
INCLUSIVE, RECORDS OF KING COUNTY, WASHINGTON.
Additional Legal Description on Page 15 of Document (Exhibit A)
Assessor’s Property Tax Parcel/Account Number: 9188000148 OR □ NOT YET ASSIGNED
THIS DEVELOPMENT AGREEMENT (“Agreement”), dated for reference purposes
only as the ________ of __January__, 2022, is made by and between the CITY OF
RENTON, a municipal corporation organized and existing under the laws of the State of
Washington (“City”), and KING COUNTY, a Washington home rule charter county
(“County”), pursuant to the authority of Revised Code of Washington (“RCW”) Chapter
36.70B.170 et seq. The City and County are the Parties to this Agreement.
Development Agreement between City of Renton and King County Page 2
RECITALS
Authority
A. The Washington State Legislature has authorized the execution of a
development agreement between a local government and an entity having ownership
or control of real property within its jurisdiction, pursuant to RCW 36.70B.170 through
36.70B.210 (the “Development Agreement Statute”).
B. A development agreement must set forth the development standards
and other provisions that shall apply to, govern and vest the development, use and
mitigation of the development of the real property for the duration specified in the
agreement (RCW 36.70B.170(1)).
The Project
C. The County purchased that certain real property comprising 3.89 acres
more or less, located along Oakesdale Ave SW near its intersection with SW Grady Way,
addressed as 1150 Oakesdale Ave SW, Renton, Washington 98057, and situated within
the municipal boundaries of the City of Renton in King County, Washington. Such real
property is legally described on Exhibit A attached hereto and depicted in a survey on
Exhibit B (the “Property”).
D. The Property is zoned “Commercial Office” (or, “CO”) by the City. The
Property has been developed since approximately 1998 with a three‐story building that
is approximately 67,842 square feet in floor area and has been used as an extended‐stay
hotel with 110 individual hotel rooms each offering a bed or beds, a kitchenette, a
bathroom, and are approximately 318 to 470 square feet in size. Pursuant to RMC 4‐11‐
080, the City considers the Property a “Hotel, extended‐stay” land use. Prior to
Ordinance 5996, the City considered the Property a “Hotel” land use. King County is
proposing to comply with the zoning condition associated with the conversion from an
existing extended‐stay hotel use to a Permanent Supportive Housing use and waiving
requirements for minimum net residential density and structured parking requirements
in RMC 4‐2‐120.B, and all requirements in RMC 4‐2‐080.A.16 and RMC 4‐4‐150 pursuant
to RMC 4‐11‐080.A.89.
E. The County intends to select one or more third‐party operators
(collectively, the “Operator”) who will operate the Property as Permanent Supportive
Housing (the “Permanent Supportive Housing Site”) as is further described in this
Agreement. In the future, the County will also likely transfer ownership of the
Permanent Supportive Housing Site to a third‐party.
Development Agreement between City of Renton and King County Page 3
F. Through the approval of this Agreement, the Renton City Council issues
land use approval for file number LUA21‐000389 for the Permanent Supportive Housing
Site as an alternative to the County applying for and obtaining a conditional use permit
and site plan review approval as part of the hearing examiner approval process.
G. Pursuant to the State Environmental Policy Act, Chapter 43.21C RCW and
its implementing rules, Chapter 197‐11 WAC (“SEPA”), the City and the County agree
that the County shall serve as lead agency for purposes of SEPA review of the
Permanent Supportive Housing Site.
H. It is the intent of this Agreement to provide for agreed conditions of the
City’s approval of the Permanent Supportive Housing Site as an alternative approval
process to a conditional use permit and site plan review as part of the hearing examiner
approval process.
I. This Agreement was considered at the City Council Committee of the
Whole meeting on January 10, 2022 and the Renton City Council held a public hearing
on this Agreement at the regular City Council meeting on January 10, 2022. The City
Council authorized the City to enter into this Agreement with County at its regular
Council meeting on January 24, 2022.
NOW THEREFORE, in consideration of the mutual agreements of the Parties set
forth herein, as well as other valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the Parties hereby covenant and agree as follows:
AGREEMENTS
1. ADDITIONAL DEFINITIONS.
1.1 Development Regulations has the same meaning as
“Development Standards” as that term is used in the Development Agreement Statute
section RCW 36.70B.170(3) and includes regulations encompassed in Title IV of the RMC
in effect on the Vesting Date.
1.2 Permanent Supportive Housing has the same meaning as set
forth in RMC 4‐11‐160.
1.3 The Vesting Date is the Effective Date of this Agreement.
2. BASIS OF AGREEMENT.
Development Agreement between City of Renton and King County Page 4
2.1 Intent. This Agreement establishes certain roles and
responsibilities for the use of the Property for Permanent Supportive Housing. It is the
intent of this Agreement to act as the equivalent of a conditional use permit providing
approval of the use of the Property for Permanent Supportive Housing with agreed
conditions, required project elements, standards, and obligations regarding such use to
be applied to the Property as of the Vesting Date.
3. PROJECT ELEMENTS AND OTHER DEVELOPMENT STANDARDS AND
REQUIREMENTS.
3.1 Project Elements. The Parties agree that the Permanent
Supportive Housing Site will include the following project elements:
3.1.1 Permitted Use. Under this Agreement, the Property may
be used and operated as a Permanent Supportive Housing land use. Such land use shall
be considered allowed and established effective as of the Vesting Date.
3.1.2 Operations. The Permanent Supportive Housing Site shall
be operated in compliance with the following plans attached to this Agreement.
3.1.2.1 Security Plan to provide staff, tenants, partners,
and neighbors with a system that addresses day‐to‐day operational security and
emergency preparedness planning (Exhibit C).
3.1.2.2 Transportation Plan for residents to obtain
adequate services (Exhibit D).
3.1.2.3 Support Services Plan appropriate to the needs of
the residents (Exhibit E).
3.1.2.4 Common Recreation Space Plan (Exhibits F.1 and
F.2).
3.1.2.5 Outdoor Recreation Space Plan, including an
outdoor gathering space, smoking shelter, bike lockers, and picnic table area (Exhibit G).
3.1.2.6 Fire and Life Safety Plan approved by the Renton
Regional Fire Authority (RRFA) (Exhibits H.1, H.2, and H.3).
3.1.2.7 Building permits shall be applied for and obtained
pursuant to Chapter 4‐5 RMC to reflect the change in occupancy to a Residential (R2)
occupancy.
Development Agreement between City of Renton and King County Page 5
3.2 Other Development Standards. Pursuant to RCW 36.70B.170, the
following Development Standards apply to the Permanent Supportive Housing Site:
3.2.1 Fees. Permanent Supportive Housing development will
require building and/or construction permits, create additional demand and need for
transportation and park system improvements, school facilities within the Renton
School District, and fire protection facilities for the Renton Regional Fire Authority. All
applicable fees shall be paid in accordance with the City’s fee schedule in effect at the
time of application for applicable permits.
3.2.2 SEPA Threshold Determination. King County has
concluded that no significant environmental impacts will result from the proposed
project. The DNS and Environmental Checklist for this project were published on
October 12, 2021, and the comment period ended on October 29, 2021. No comments,
written, online, or via voice communication were received by King County during the
comment period. As described, the project sufficiently mitigates its environmental
impacts and no further SEPA mitigation is required. The DNS is attached as Exhibit I.
3.2.3 Urban Design Regulations. Pursuant to RMC 4‐3‐100,
Urban Design Regulations shall apply to all new structures, exterior modifications for the
new portion of the structure, signage, or site improvements. No exterior modifications
to the building envelope are proposed.
3.2.4 Affordable Housing. Use of the Property for Permanent
Supportive Housing will be affordable housing as that term is used in RCW
36.70A.030(2).
3.2.5 Phasing. Not applicable; no phasing is proposed.
3.2.6 Review Procedures and Standards for Implementing
Decisions. This Agreement provides land use approval for the Permanent Supportive
Housing Site. This Agreement does not address review and approval of permits
necessary under applicable state, national, uniform, and international codes such as for
work related to building, mechanical, plumbing, electrical, and fire protection
(collectively, “Construction Work”). If any Construction Work is proposed on the
Property, standard permitting processes pursuant to the RMC shall apply.
3.3 Relationship between the County, Operator, and Subsequent
Property Owner. Notwithstanding the role of any Operator, the Property owner shall
remain jointly and severally responsible for compliance with this Agreement. While it
remains the Property owner, the County shall provide a copy of this Agreement to the
Development Agreement between City of Renton and King County Page 6
Operator and shall require the Operator to comply with all applicable provisions of this
Agreement including all express obligations of the County.
4. TERM. The term of this Agreement, as it may be amended by the
amendment processes contemplated in Sections 6.2 and 6.3, shall begin on the Effective
Date and continue for so long as the Agreement serves as the functional equivalent of a
conditional use permit to authorize the Permanent Supportive Housing Site (“Term”)
and shall terminate upon the occurrence of any of the following: a) the contemplated
Permanent Supportive Housing Site is not occupied as contemplated herein within four
(4) years of the Effective Date, b) an application for an alternative land use on the
Property is accepted and such alternative land use shall have been permitted, c) the
contemplated use is abandoned, or d) replacement permits/authorization are granted
pursuant to Section 6.3.
5. VESTING.
5.1 Vesting Period. In accordance with the Development Agreement
Statute, the Permanent Supportive Housing Site is vested to the provisions of this
Agreement, and where this Agreement is silent, the substantive Development
Regulations in effect on the Vesting Date that are necessary to permit the Permanent
Supportive Housing Site as contemplated in this Agreement. Such vested Development
Regulations include, but are not limited to the applicable use standards, regulations, and
definitions relating to the Permanent Supportive Housing Site use as set forth in RMC
Chapters 4‐2, 4‐4, and 4‐11. For purposes of authorizing the commencement of the
Permanent Supportive Housing use and obtaining any required associated permits,
vesting shall end four (4) years after the Vesting Date (“Vesting Period”). Modifications
to the provisions of this Agreement shall be allowed only as contemplated by Sections
6.2 and 6.3.
5.2 Vesting Exceptions. During the Vesting Period, the City shall not
impose on the Permanent Supportive Housing Site any modified or new or additional
Development Regulations that have the effect of modifying the approval and vesting
provided by this Agreement, except any new federal or state statutes, rules, regulations,
administrative interpretations or court decisions that add regulatory requirements on
the City that it must enforce that are not subject to a vesting or safe harbor clause that
would delay the City’s enforcement responsibility beyond the life of this Agreement.
5.3 City’s Reserved Authority. Notwithstanding anything to the
contrary in this Agreement, as required by the Development Agreement Statute, RCW
36.70B.170(4), the City reserves the authority to impose new or different Development
Regulations to the extent required by a serious threat to public health and safety.
Development Agreement between City of Renton and King County Page 7
6. GENERAL PROVISIONS.
6.1 Authority; Severability. The City and County each represent and
warrant it has the respective power and authority, and is duly authorized to execute,
deliver and perform its obligations under this Agreement. The Parties intend this
Agreement to be interpreted to the full extent authorized by law as an exercise of the
City’s authority to enter into such agreements, and this Agreement shall be construed to
reserve to the City only that police power authority which is prohibited by law from
being subject to a mutual agreement with consideration. This Agreement shall be
binding upon and inure to the benefit of the successors and assigns of County and the
City. If any provision of this Agreement is determined to be unenforceable or invalid by
a court of law, then (i) this Agreement shall thereafter be modified to implement the
intent of the Parties to the maximum extent allowable under law, (ii) the Parties agree
to seek diligently to modify the Agreement consistent with the court decision, and (iii)
neither party shall undertake any actions inconsistent with the intent of this Agreement
until the modification to this Agreement has been completed.
6.2 Amendment to this Agreement. Any amendment to this
Agreement must be in writing and is not in effect until and unless approved by the City
and County.
6.3 Modifications to Project Elements or Development Standards.
6.3.1 In addition to the provisions of Section 6.2, proposed
modification to project elements or Development Standards shall be processed in
accordance with RMC 4‐9‐200.H.
6.3.2 Any modifications that are not administrative minor
modifications, as described in RMC 4‐9‐200.H, shall not be allowed until and unless the
Renton City Council has held a public hearing on the proposed major modifications and
approved them. In the alternative, the County may elect to terminate this Agreement
and pursue new permitting from the City, according to the applicable City laws and
regulations in effect at that time.
6.4 Recording; No Third Party Beneficiary. Pursuant to the
Development Agreement Statute, RCW 36.70B.190, this Agreement or a memorandum
thereof shall be recorded with the King County Recorder’s Office. Due to the size and
format of Exhibits A through I, the recorded Agreement may replace some or all exhibits
with slip pages referencing the availability of the Agreement with complete legible
exhibits in the City of Renton file for LUA21‐000389. This Agreement is made and
entered into for the sole protection and benefit of the Parties, their successors, and
Development Agreement between City of Renton and King County Page 8
assigns. No other person shall have any right of action based upon any provision of this
Agreement.
6.5 Notices. All communications, notices and demands of any kind
which a party under this Agreement requires or desires to give to any other party shall
be in writing and either (i) delivered personally (including delivery by professional
courier services), or (ii) deposited in the U.S. mail, certified mail postage prepaid, return
receipt requested, to the addresses set forth below. Notice by hand delivery shall be
effective upon receipt. If deposited in the mail, notice shall be deemed delivered 48
hours after deposited. Any party at any time by notice to the other party may designate
a different address or person to which such notice or communication shall be given.
Additional courtesy notice may be provided by electronic means (such as e‐mail), but
shall not substitute for the form of notice required by this Section.
If to the City:
Renton City Hall
Attn: Mayor
Attn: Community & Economic Development Administrator
Attn: City Attorney
Attn: City Clerk
1055 S. Grady Way
Renton, WA 98057
Email addresses may be added
If to the County:
Department of Community and Human Services
Attn: Department Director
Attn: Division Director ‐ Housing & Community Development
Chinook Building
401 5th Ave Ste #500
Seattle, WA 98104
Email addresses may be added
With a copy to:
Frances Nelson
King County ‐ DCHS
401 5th Ave Ste #500
Seattle, WA 98104
Development Agreement between City of Renton and King County Page 9
Howard P. Schneiderman
King County Prosecuting Attorney’s Office
1191 Second Ave Ste 1700
Seattle, WA 98101
6.6 Applicable Law and Venue. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. Any action with
respect to this Agreement shall be brought in King County Superior Court, Washington,
subject to and limited by the Dispute Resolution provisions set forth in Section 6.9.
6.7 Counterparts. This Agreement may be executed in two (2) or
more counterparts, each of which shall be deemed an original, but all of which together
shall constitute one instrument.
6.8 Headings; Recitals and Attachments. The headings in this
Agreement are inserted for reference only and shall not be construed to expand, limit or
otherwise modify the terms and conditions of this Agreement. The recitals and
attachments to this Agreement are incorporated in this Agreement by this reference as
if fully set forth.
6.9 Dispute Resolution.
6.9.1 If any dispute arises out of any aspect of this Agreement,
the Parties shall first try in good faith to amicably resolve the dispute by elevating it to
their respective agency directors. If that effort is unsuccessful, the Parties shall next
attempt to resolve the dispute through mediation. This mediation must commence
within 60 days after any party to the Agreement notifies the other party requesting
mediation to resolve a dispute.
6.9.2 If the Parties are not able to resolve their dispute through
mediation, they may agree to submit the dispute for resolution through binding
arbitration. In such instances, the following procedure shall apply: First, the arbitrator
shall be mutually chosen by both Parties. In no case may a mediator who has mediated
a claim serve as the arbitrator on the same claim. If the Parties cannot agree on an
arbitrator, either party or the Parties jointly may apply to the presiding judge of the King
County Superior Court to appoint an arbitrator. The arbitrator will consult with the
Parties and establish the rules and procedures for the arbitration that, in light of the
nature of the matter under dispute, will provide an efficient and fair means for each of
the Parties to present its case. Among other things, the arbitrator will establish a
schedule for completing the arbitration and issuing a decision. The decision of the
Development Agreement between City of Renton and King County Page 10
arbitrator will be final and may be enforced by an action brought in King County
Superior Court. In such an action to enforce the arbitrator’s decision, the prevailing
party will be entitled to recover all costs and expenses, including all legal fees, incurred
in that action.
6.9.3 The Parties will bear the costs of retaining a mediator or
an arbitrator equally.
6.10 Covenants Running with the Land. The conditions and covenants
set forth in this Agreement shall run with the land, and the benefits and burdens shall
bind and inure to the benefit of the Parties. The County and every purchaser, assignee
or transferee (including the Operator) of an interest in the Property, or any portion
thereof, shall be obligated and bound by the terms and conditions of this Agreement,
and shall be the beneficiary thereof and a party thereto, but only with respect to the
Property, or such portion thereof, sold, assigned or transferred to it. Any such
purchaser, assignee or transferee shall observe and fully perform all of the duties and
obligations of the County contained in this Agreement, as such duties and obligations
apply.
[Signatures follow on the next page.]
Development Agreement between City of Renton and King County Page 11
IN WITNESS WHEREOF, this Agreement has been entered into by the City and
the County effective on the last date of signature below (the “Effective Date”).
KING COUNTY
By:
Leonardo Flor
Its: Department Director, Community & Human Services
Date: ________________________
CITY OF RENTON
By:
Armondo Pavone
Mayor
Date: ________________________
ATTEST:
By: ___________________________
Jason Seth
City Clerk
APPROVED AS TO LEGAL FORM:
By: ___________________________
Shane Moloney
City Attorney
1/26/2022
Approved by Shane Moloney via 1/19/2022 email
Development Agreement between City of Renton and King County Page 12
ACKNOWLEDGEMENTS
STATE OF ___________ )
) ss:
COUNTY OF ___________ )
On this _____ day of _________, 2022, before me, a Notary Public in and
for the State of _______, County of ________, personally appeared ________________,
personally known to me (or proved to me on the basis of satisfactory evidence) to be
the person who executed this instrument, who has produced sufficient proof of his/her
power and authority to execute and sign the instrument in the name of and on behalf of
KING COUNTY, to be the free and voluntary act and deed of said association for the uses
and purposes mentioned in the instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and
year first above written.
NOTARY PUBLIC in and for the state of
______________________.
Notary (print): ______________________
My appointment expires: _____________
Development Agreement between City of Renton and King County Page 13
STATE OF ___________ )
) ss:
COUNTY OF ___________ )
On this _____ day of _________, 2022, before me, a Notary Public in and
for the State of Washington, County of King, personally appeared Armondo Pavone,
Mayor, personally known to me (or proved to me on the basis of satisfactory evidence)
to be the person who executed this instrument, who has produced sufficient proof of
his power and authority to execute and sign the instrument in the name of and on
behalf of CITY OF RENTON, to be the free and voluntary act and deed of said association
for the uses and purposes mentioned in the instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and
year first above written.
NOTARY PUBLIC in and for the state of
______________________.
Notary (print): ______________________
My appointment expires: _____________
Development Agreement between City of Renton and King County Page 14
List of Exhibits:
Exhibit A – Legal Description
Exhibit B – Real Property
Exhibit C – Security Plan
Exhibit D – Transportation Plan for residents to obtain adequate services
Exhibit E – Support Services Plan
Exhibits F.1 and F.2 – Common Recreation Space Plan
Exhibit G – Outdoor Recreation Space Plan
Exhibits H.1, H.2, and H.3 – Fire and Life Safety Plan
Exhibit I – SEPA Determination of Nonsignificance (DNS)
Development Agreement between City of Renton and King County Page 15
EXHIBIT B DEPICTION OF REAL PROPERTY
EXHIBIT B DEPICTION OF REAL PROPERTY
EXHIBIT B DEPICTION OF REAL PROPERTY
Exhibit C – Security Plan Page 1 of 7
Housing, Homelessness and
Community Development Division
Department of Community and Human Services
401 Fifth Avenue, Suite 500
Seattle, WA 98104
Phone 206-263-9105 Fax 206-205-6565
TTY Relay Service: 711
EXHIBIT C – Security Plan
The mission of the security plan is to provide staff, tenants, partners, and neighbors with a
system that addresses day to day operational security and emergency preparedness
planning. This helps:
· Reduce the community’s vulnerability and increase resiliency to known natural and
human-made hazards.
· Foster cooperative planning and empowerment so that the community may increase
survivability before, during, and after any incident.
· Regularly evaluate Health Through Housing Renton Supportive Housing’s capacity to
affect a coordinated and viable disaster response effort that is focused on protecting
and saving lives, lessening community suffering, recognizing community members’
vulnerabilities, minimizing property loss, and reestablishing normalcy quickly.
· Establish and continually nurture growing partnerships with neighborhood
communities to increase resiliency in the event of interruption to city, state, or
federal services.
The Program Director will be the lead staff person for developing, implementing and managing the
security plan. The Program Director will be responsible for staffing, compliance, facilities, all day to
day activities, and the security and safety of the residents and the building. The Program Director
will share responsibility for responding to after-hours emergencies with other program staff. The
Program Director reports to the assigned Catholic Community Services (CCS) Division Director. The
front desk advocates are responsible for staffing the main lobby area 24 hours per day. They
provide staff presence after hours and on weekends and holidays. In addition to 24/7 staffing,
there will be:
· A main point of entry at a secured building entrance
· Security Cameras monitored by on-site staff
Exhibit C – Security Plan Page 2 of 7
· All Staff are trained in de-escalation practices
In addition, in terms of Disasters/Emergencies:
Preparedness
· At staff meetings a portion of the meeting will be dedicated to the review of safety
concerns, including and when necessary and appropriate, the annual plan and
execution of fire, earthquake and tornado drills, etc.
· Staff will be trained in CPR/AED techniques.
· An AED devise will be maintained in one of the suites or a common area shared by
staff.
· A comprehensive first aid kit will be maintained in a common area shared by staff
· Basic tools will be maintained on site for both practical and emergency use.
Personnel
· Staff on duty at the time of a disaster will be initially tasked with assisting guests
until relieved by other employees or supervisor(s).
· Presently the number of staff on duty would be a high 12 and a low of 3 at any given
time.
· The Division Director will respond by either coming directly to the site or by
contacting another agency supervisor and requesting that they proceed to the site.
· A copy of the staff telephone list has been provided to both the onsite Primary and
Secondary Disaster Leaders, with an additional copy kept in the disaster barrel on
site as well as in the ‘go kit’.
· To support staff on the scene we will use available community and client volunteers
present at the time of the event.
Volunteers
· Volunteers present may assist with the following tasks:
· Comfort and aid to the injured.
· Collection of necessary survival items from the building e.g. blankets, food, water,
etc. as it is safe to do so.
· They may also help with communication, as well as mustering at the evacuation site
with the survival items, subject to their willingness to engage in the activity.
· Volunteers will not be assigned to heavy search and rescue efforts, fire suppression
or any other effort that could put additional lives at risk or for which they are
uncomfortable performing.
· All CCS staff members are empowered to take charge of any volunteer(s) who serve
during a disaster scenario.
Exhibit C – Security Plan Page 3 of 7
On Site Supply Cache Locations & Amounts
Food:
Emergency food supplies located in the disaster barrel strategically positioned on-site.
· 1st Aid supplies are available from the F-Sharp Nurse located in the area currently defined
as TBD; additionally, a modest first aid kit is maintained by the CReW team located in TBD.
· An AED devise is presently affixed to the wall located in TBD.
· Flashlights and batteries can be found in the disaster barrel located in the Health Through
Housing Renton site.
· Cleaning supplies, soaps and extra hygiene supplies may be found in the Janitorial Closet
located in the adjacent Health Through Housing Renton site.
Agency Go-Kit Documents
The Health Through Housing Renton“Go Kit Documents” will be found in a folder placed in the
Disaster Barrel located in the Health Through Housing Renton offices. A duplicate set of the “Go
Kit” documentation, which includes the following items, will also be kept in the home of the
Division Director:
· This, the current disaster plan
· Copies of shelter and fleet insurance documents where applicable
· A copy of the CCS Tax ID number
· A copy of the current staff phone list
Facility Preparation
Prep to be done once occupied
Task Assigned To Completion Date
Secure all shelves and heavy
furniture to walls
Secure pictures and wall
hangings with safety hooks
Clear exists and all
earthquake safe spaces
Lower heavy items to bottom
shelves
Remove fire and chemical
hazards
Install smoke and heat
detectors, fire alarm system
and fire extinguishers
Clearly label exits and safety
supplies
Exhibit C – Security Plan Page 4 of 7
Clearly mark gas and water
shut-off valves
and …
Post simple instructions for
shutting each off
Conveniently place tools to
shut off gas and water
Update evacuation map in
front offices to include
locations for fire
extinguishers, 1st aid supplies,
go-kits, water and gas shut-
offs, electrical breaker panels,
safe and emergency food and
water supplies.
Exhibit C – Security Plan Page 5 of 7
Neighborhood Resources
Generator: If power is going to be off for an extended period and it is deemed necessary to get
a generator Sunbelt Rentals is located at: 3901 Pacific Highway East in Fife 253.274.0088. An
alternative source: TBD.
Medical: The closest clinic for minor medical issues: TBD. The sole Level I Trauma Center in the
Northwest Region of the U.S. is Harborview Medical Center located at: 325 9th Avenue, Seattle,
WA 98104. Level 1 designated trauma centers provide a full range of specialists and equipment
24/7 and must be able to provide care for pediatric patients. Level II Trauma Centers in the area
include St. Joseph Medical Center located at: 1717 South J Street in Tacoma, and Multi-Care
Tacoma General Hospital located at: 315 MLK Jr. Way, Tacoma. Level III Trauma Centers:
MultiCare Auburn Medical Center and Valley Medical Center in Renton.
Communications
Throughout the duration of a disaster and subsequent recovery period effective communication
plays a significant role to ensure continuity of services and will aid with the full recovery of both
shelter sites as well as the community. Following is what should be communicated, to whom, and
who should be the originator of the communication:
What To Whom By Whom
Agency Operational Status
Reports
Division Director, CCS Disaster
Message Number, and both
the Primary and Secondary
CCS Contacts.
The Senior Staff on Duty
Request for emergency
medical or police assistance
911 Any staff on duty but notify
the Senior Staff
representative on duty.
Services Offered or Changed Division Director, CCS Disaster
Message Number and both
the Primary and Secondary
CCS Contacts.
Senior Staff on Duty
Funds Needed (either Credit
Card or Petty Cash)
One of the following persons
until you get the funds
needed: Division Director,
SKC Shelter & Day Center
Program Director, and
Primary & Secondary
Contacts.
Senior Staff on Duty
Volunteers The volunteer phone list. The
list is in the possession of both
primary and secondary
disaster leaders as well as in
Senior Staff on Duty
Exhibit C – Security Plan Page 6 of 7
the disaster ‘Go Kit’ and
Barrel.
Other Needs Facility repairs or needs,
other needs, contact the
Division Director.
Senior Staff on Duty
Communication Options during a Disaster
Landlines – if you have access to a landline it should be your first priority for use in the early
stages ‘post disaster’. Most landlines will maintain a modest reserve of power for a short period
of time. Emergency Management protocol encourages individuals to stay off cell phones at first
as the spurt in use jams and overloads the towers and negatively impacts the ability of our first
responders (police, fire and EMT) to communicate.
Cell phones - cell phone towers may be overloaded in the immediate aftermath of a disaster thus
persistence is necessary.
Email – you may utilize email to communicate if the service remains active.
Direct Meetings with Clients & Community Members
Fliers
In the unusual event that the Health Through Housing Renton site must be evacuated you should
post a flier on all doors containing the following information, then lock the door(s) behind you as
you vacate the premise:
· “Health Through Housing Renton Site has been evacuated as of __:__ and is closed until
further notice – do not enter”.
o Include the address of the evacuation point, for example: “We have evacuated to
the Kent Family Center located at 1229 West Smith Street, Kent, Washington
98032” or where otherwise defined.
· Leave a note for Search & Rescue personnel as to whether everyone in the building was
accounted for upon evacuation
Media
If you are contacted by the media to make a statement you must defer. As per CCSWW policy
you may not make a statement to the media. Ask for the media member’s name and contact
information and then reach out and share it with Flo Beaumon at 206.324.5401; thereafter, notify
the Division Director.
Exhibit C – Security Plan Page 7 of 7
Incident Management System
Incident Command – leads the response, appoints and empowers team leaders and sets the
tone and standards for response, encouraging teamwork and effective communication along
the way. Our Incident Commander: Jo Cherland, Division Director who can be reached at
253.797.7189
Public Information Officer - the PIO works with the media and distributes messages to the
public and local community. Our PIO: Flo Beaumon, Agency Assistant Director, who can be
reached at: 206.434.5135
Safety & Security Officer – TBD
Operations Team – handles key actions including first aid, search and rescue, fire suppression
and securing the site. Our Operations Team Officer: Kevin Hamel, EA Program Manager who
can be reached at 206.307.2747
Planning Team – gathers information, thinks ahead and keeps all team members informed and
communicating. Our Planning Team Officer: Adria Briehl, VS and Issaquah Meals Program
Coordinator who can be reached at: 206.595.7938.
Logistics Team – finds, distributes and stores all necessary resources e.g. supplies and people,
to respond to an emergency appropriately. Our Logistics Officer: Whonakee King, SKC Shelter &
Day Center Program Director who can be reached at: 206.549.4048.
Finance & Administration Team – tracks all expenses, claims and activities and is the record
keeper for the incident. Our Administrative Officer: Jo Cherland, Division Director who can be
reached at: 253.797.7189
Financial Resources
Our agency is aware that during a disaster there may be additional costs associated with
responding to needs during and immediately following the event. Our Finance & Administrative
Officer(s) will work with the CCS accounting and administrative teams to ensure all costs
associated with the disaster are documented.
Financial Resources Available During a Disaster:
Credit Card - the divisional director has a credit card. Contact Jo Cherland at 253.797.7189 if
one is needed. Whonakee King, SKC Shelter & Day Center Program Director also has a credit
card and can be reached at 206.549.4048 if Jo is not available.
DocuSign Envelope ID: 2ADDF86F-BF7E-4854-8507-C80FBFE86CB2
October 12, 2021