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AMENDMENT NO. _4_ TO AGREEMENT FOR COULON MEMORIAL BEACH PARK NORTH WATER WALK IMPROVEMENTS THIS AMENDMENT, dated for reference purposes only as __________________, 2022, is by and between the City of Renton (the “City”), a Washington municipal corporation, and PND Engineers, Inc. (“Consultant”), a Washington corporation. The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-20-010, dated January 13, 2020, to provide necessary services for the Coulon Memorial Beach North Water Walk Improvements (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the scope of work, change the time for performance, and change the compensation in order to provide professional services associated with design, permitting, bidding, and construction administration for the above referenced project. NOW THEREFORE, It is mutually agreed upon that CAG-20-010 is amended as follows: 1.Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-4, which is attached and incorporated herein. 2.Time of Performance: Section 3, Time of Performance, is amended to complete the scope of services per the agreement CAG-20-010. All Work shall be performed by no later than October 1, 2023. 3. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $_138,888.73_ from $393,711.32 to $_532,600.05, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A-4 of the Agreement. 4.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. CAG-20-010, Adden #4-22 April 29th PAGE 2 OF 2 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Jon B. Keiser Vice President _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney Renton City Attorney Contract Template Updated 06/17/2021 March 30, 2022 (approved via email from Cheryl Beyer on 3/25/2022) 4/29/2022 March 15, 2022 Betsy Severtsen Capital Projects Coordinator City of Renton Parks Planning and Natural Resources 1055 S Grady Way, 6th Floor Renton, WA 98057 Subject: Gene Coulon Park North Water Walk – Construction Administration Dear Betsy: The City of Renton has requested a proposal for services by PND Engineers, Inc. to provide construction administration services for the North Water Walk in Gene Coulon Park. The project is planned to bid in May, 2022 with North Water Walk closure and construction beginning in September, 2022. Overall, fabrication and construction is anticipated to take 36 weeks. The tasks included are detailed below under a new Task 10. Proposed budgets are included in each task item detailed below, with additional scope proposed for existing tasks to provide budget for changes previously requested by the City. SCOPE OF WORK Task 2 – North Water Walk Rehabilitation Description of Work As part of this Amendment 4, HPE proposes to add budget to compensate for expenses already incurred with the addition of the design of a new 50A circuit to the Pilot House. The 50A circuit was not originally scoped, but was added to the design at the City’s request partway through. HPE noted at the time that the design of the 50A circuit may be able to be included in the originally-approved design fee, but as design completed their total effort was over budget, so they are now requesting to be able to submit work for this change for payment, equal to 12 hours of Engineer II expense. Estimated Fee PND will add $1,782.00 in labor fees and markup to Task 2, increasing its task total from $92,566.60 to $94,348.60. Task 3 – Picnic Float Replacement Engineering Description of Work Exhibit A-4 2 As part of this Amendment 4, PND proposes to add budget to compensate for expenses already incurred with the addition of the design of new support struts at the picnic floats. The original contract’s scope was to replace the floats but reuse the struts, which are of galvanized steel and appeared in good condition under visual inspection from the water walk and the floats. However, one strut at the north picnic float developed a crack and bent during a storm event while design was underway and the City requested that a design of new struts be added to the scope. For expediency, PND offered to include this scope without requesting a change to see if it could be included in the already-approved budget. However, as design reached completion the budget was exhausted and PND now requests some additional budget, which reflects the amount spent on design and drawing of the new struts. Estimated Fee PND will add $4,160.00 in labor fees to Task 3, increasing its task total from $39,080.80 to $43,240.80. Task 8 – Additional Permitting Support Description of Work As part of this Amendment 4, GeoEngineers proposes to add budget to compensate for expenses already incurred with the addition of tasks to see permitting through to securing of the project permits. Scope items are detailed in Attachment 3. Estimated Fee PND will add $2,860.00 in labor fees and markup to Task 8, increasing its task total from $34,560.00 to $37,420.00. Task 10 – North Water Walk and Floats Construction Administration Description of Work After the final design package is accepted by the City, PND and subconsultants Harbor Power Engineers and HBB will provide the assistance listed below during bidding and construction for the North Water Walk Rehabilitation. The City will serve as primary point of contact for the contractor, and PND will act at the City’s request to provide the items listed below. •Attend and manage the pre-bid Zoom meeting, provide minutes •Attend the pre-construction meeting •Respond to requests for information (RFI’s), substitution requests, or addenda during the bidding & construction phases •Review of technical submittals required by the contract documents for general conformance •Site observation visits as necessary at the steel fabrication and coating plants to ensure general conformance with the contract documents, 8 trips assumed • Weekly site observation visits, or as necessary, to the project site to ensure general conformance with the contract documents, 28 total trips assumed by PND, 2 by HPE and 3 by HBB. •Additional visits requested by the City may be performed as additional services Exhibit A-4 3 •Review of Contractor’s pay requests and change orders •Review of Contractor’s record as-built drawings for general conformance •Production of a conformed drawing set after major submittal reviews and as-built drawings upon project completion Estimated Fee PND proposes to add this task with $111,810.00 in labor fees and $758.16 in expenses, with an additional $21,678.57 from subconsultants with markup, for a task total of $130,086.73. Estimated Fee We propose to complete all tasks listed in this proposal on a time and materials basis with a not-to- exceed value of $138,888.73 as detailed in the attached fee proposal. PND will use our updated standard rate schedule (updated February 2022) to invoice costs for labor. Costs for non-mileage expenses will be billed at cost plus 10 percent mark-up. Task 8 includes work by a subconsultant, GeoEngineers, and their proposal, including billing rates, is attached. Task 10 includes work by subconsultant HPE and HBB, and their proposals, including billing rates, are attached. SCHEDULE Upon approval of this proposal, PND agrees to provide the services according to the following schedule: Notice to Proceed Week of March 21, 2022 Bid Week of May 23, 2022 Bid Opening Week of June 27, 2022 Construction NTP Week of July 4, 2022 In-Water Work Windows Nov 16-Dec 31, 2022 and July 16-31, 2023 North Water Walk Closure Week of September 5, 2022 North Water Walk Reopening Week of May 29, 2023 Final Completion & Closeout Week of August 1, 2023 PROJECT FEE Detailed breakdowns of the project fees are attached. The total budget amount for Amendment 4 is as follows: Task: 02 – North Water Walk Rehabilitation $1,782.00 03 – Picnic Float Replacement $4,160.00 08 – Additional Permitting Support $2,860.00 10 – North Water Walk and Picnic Float Admin $130,086.73 Total Amendment 4 Budget (not to exceed) $138,888.73 Exhibit A-4 4 Total Budget (not to exceed) $532,600.05 Thank you for the opportunity to present this proposal. We look forward to continuing to work with the City and delivering the best and most cost-effective solutions to your citizens. Sincerely, Jon B. Keiser, P.E Colin Kuester, P.E. Vice President Senior Engineer Attachments: 1 – Fee Estimates 2 – PND Billing Rates Effective February 2022 3 – GeoEngineers Proposal 4 – HPE Proposal 5 – HBB Proposal The updated total budget for the project, including Amendments 1 through 4, is as follows: Task: $48,463.90 $94,348.90 $43,240.80 $41,497.40 $8,250.00 $99,462.70 $13,750.00 $37,420.00 $16,079.62 01 – Dive Survey 02 – North Water Walk Rehabilitation 03 – Picnic Float Replacement 04 – Permitting & Agency Coordination 05 – Corrosion Protection Study 06 – Pile Repair Design 07 – Funding Support 08 – Additional Permitting Support 09 – Plantings Design 10 – Construction Admin $130,086.73 Exhibit A-4 Revised:3/15/2022 GENE COULON PARK - NORTH WATERWALK REHAB - AMENDMENT 4 Task Item Senior Engineer VII Senior Engineer V Senior Engineer IV Senior Engineer III Senior Engineer I Staff Engineer IV CAD Designer VI Technician VI Technician IV Total Labor No. Task (Scope of Services)$225 $190 $175 $165 $145 $130 $130 $150 $105 Hours Cost Expenses Task totals 2.0 North Water Walk Engineering and Design 2A HPE - 50A Circuit Design 0 $0.00 $1,782.00 $1,782.00 Subtotal 0 0 0 0 0 0 0 0 0 0 $0.00 $1,782.00 $1,782.00 3.0 Picnic Float Design 3A Float Strut Design 8 12 6 26 $4,160.00 $4,160.00 Subtotal 0 0 8 12 0 0 6 0 0 26 $4,160.00 $0.00 $4,160.00 8.0 Additional Permitting 8A Additional Permitting 0 $0.00 $2,860.00 $2,860.00 Subtotal 0 0 0 0 0 0 0 0 0 0 $0.00 $2,860.00 $2,860.00 10.0 North Waterwalk and Picnic Float Construction Admin 10A Bid Support and Construction Coordination, Meetings 18 72 36 24 20 10 10 190 $30,860.00 $21,678.57 $52,538.57 10B Submittal Review and RFI's 18 120 36 120 20 314 $49,190.00 $49,190.00 10C Weekly Site Visits 24 180 204 $27,600.00 $758.16 $28,358.16 Subtotal 36 0 216 72 0 324 40 10 10 708 $107,650.00 $22,436.73 $130,086.73 TOTAL 36 0 224 84 0 324 46 10 10 734 $111,810.00 $27,078.73 $138,888.73 EXPENSES: Cost Expenses Item Quantity #Unit per Unit Markup Cost 10.0 10C Site Visit Mileage 36 36 EA $0.585 1.0 $758.16 TOTAL EXPENSES $758.16 SUBCONSULTANTS: Subcontract Markup Subcon. 2A Harbor Power Engineers $1,620.00 1.1 $1,782.00 8A GeoEngineers $2,600.00 1.1 $2,860.00 10A Harbor Power Engineers $14,980.00 1.1 $16,478.00 10B HBB $4,727.79 1.1 $5,200.57 TOTAL SUBCONSULTANTS $26,320.57 Total - Labor (PND)$111,810.00 Total - Expenses (PND)$758.16 Total - Subconsultants $26,320.57 TOTAL - $138,888.73 Exhibit A-4 Professional:Staff Engineer I $100.00 Staff Engineer II $115.00 Staff Engineer III $125.00 Staff Engineer IV $130.00 Staff Engineer V $135.00 Staff Engineer VI $150.00 Senior Engineer I $145.00 Senior Engineer II $155.00 Senior Engineer III $165.00 Senior Engineer IV $175.00 Senior Engineer V $190.00 Senior Engineer VI $210.00 Senior Engineer VII $225.00 Environmental Scientist I $105.00 Environmental Scientist II $125.00 Environmental Scientist III $140.00 Environmental Scientist IV $155.00 Environmental Scientist V $170.00 Environmental Scientist VI $180.00 Surveyors:Senior Land Surveyor I $115.00 Senior Land Surveyor II $125.00 Senior Land Surveyor III $135.00 Technicians:Technician I $60.00 Technician II $85.00 Technician III $95.00 Technician IV $105.00 Technician V $130.00 Technician VI $150.00 CAD Designer III $85.00 CAD Designer IV $100.00 CAD Designer V $120.00 CAD Designer VI $130.00 PND ENGINEERS, INC. STANDARD RATE SCHEDULE EFFECTIVE FEBRUARY 2022 Exhibit A-4 17425 NE Union Hill Road, Suite 250 Redmond, Washington 98052 425.861.6000 March 14, 2022 P|N|D Engineers, Inc. 1736 Fourth Avenue South Seattle, Washington 98134 Attention: Colin Kuester, P.E.; Senior Engineer Subject: Amendment 3: Additional Permitting Support Services Coulon Park Water Walk Improvements Project Renton, Washington GeoEngineers File No: 0693-086-00 GeoEngineers, Inc (GeoEngineers) is pleased to submit this scope and fee amendment for project overages incurred during permitting assistance for the Coulon Park Water Walk Improvements Project (Project) in Renton, Washington. For this amendment, this requested scope and fee reflects actual costs incurred above the project’s authorized budget for final responses to comments with the US Army Corps of Engineers (USACE), National Marine Fisheries Service (NMFS) and the City of Renton Parks Planning and Natural Resources (City). This additional budget also includes finalizing the Restoration and Permitting Program (RAP) submittal and subsequent coordination with the USACE regarding the permit timeline for the project. At your request, this scope of services is being submitted to supplement our existing effort and represents effort already expended to finalize the permitting process. This scope of services includes permitting assistance and coordination (internal/external) as presented below. Our proposed additional scope will be included in previously authorized tasks: ■ Task 1: Project Management ■ Task 2: Internal and External Coordination; and ■ Task 3: Permitting Support TASK 1 PROJECT MANAGEMENT GeoEngineers coordinated services internally and provided updates to P|N|D Engineers, Inc. (PND) and the City on the additional scope outlined in this amendment. This task covers the effort expended for monthly invoicing and project archiving. The previous proposal expected a 2-month duration but extended to a 4-month duration once permits were received. Overage: $575 Exhibit A-4 P|N|D Engineers, Inc. | March 14, 2022 Page 2 File No. 0693-086-00 TASK 2 COORDINATION (City, USACE and Tribal) GeoEngineers supported the permit process by serving as the point of contact (agent) on behalf of the City. This included coordination with the USACE and NMFS on results from the RAP calculator as well as review of the Planting/Mitigation Plan. Additionally, this effort includes time needed to resolve final timing questions and permit conditions related to contract execution with the USACE. This time, required to coordinate the regulatory requests and City review, exceeded our previous estimate due to the prolonged duration of negotiations and additional review of permit conditions once the permit was issued. Overage: $825 TASK 3 PERMITTING SUPPORT GeoEngineers provided continued assistance to finalize permit documentation (NMFS and USACE) and submittals. Overages incurred were a result of an unanticipated level of effort from multiple iterations of the RAP calculator as NMFS evaluated the project inputs into the calculator. The Project was not an anticipated project type for the architecture of the RAP process. This resulted in additional level of detail and justification for documenting our inputs into the calculator as required by NMFS. This resulted in several iterations of the RAP calculator and a formal rationale document that were not scoped in the previous amendment. Overage: $1,200 ASSUMPTIONS Below is a list of assumptions. Changes to the project that affect these assumptions will require a contract amendment to address additional level of effort and budget. ■ We assume no further effort is required for permitting this project as all permits that GeoEngineers was involved in attaining have been acquired. ■ No performance monitoring or construction oversight is included in this or previous scoping efforts. ■ We assume continued work for this project will be negotiated as part of a new contract or an amendment to this contract. FEE ESTIMATE, TERMS AND SCHEDULE The estimated fee to cover project effort above previously authorized limits will be billed on a time-and- material basis using rates established in our agreement signed February 20, 2020. The total fees for the budget overage described above (Tasks 1 through 3) based on the assumptions also described above is $2,600 bringing the total authorized to $58,400. We are in a position to submit our final invoice after receiving your authorization to increase our budget as described above. Our services were completed in accordance with the terms described in Master Services Agreement dated September 11, 2019. Exhibit A-4 P|N|D Engineers, Inc. | March 14, 2022 Page 3 File No. 0693-086-00 There are no intended third-party beneficiaries arising from the services described in this proposal and no party other than the party executing this proposal shall have the right to legally rely on the product of our services without prior written permission of GeoEngineers. This proposal is valid for a period of 60 days commencing from the first date listed above and subject to renegotiation by GeoEngineers, Inc., after the expiration date. We appreciate this opportunity to submit our final amendment for this project and look forward to assisting you on future projects. If we may provide any additional information or clarification of this proposal, please call me at 425.861.6004. Sincerely, GeoEngineers, Inc. Jason P. Stutes, PhD Joseph O. Callaghan, MS, PWS Senior Marine Ecologist Principal Fisheries Biologist JPS:JOC:tlm One electronic copy submitted. The parties hereto have made, executed and agreed to this Agreement as of the day and year first above written. By signature below, Client accepts the scope of services and all terms described herein. In addition, Client’s signature shall constitute as authorization to proceed on the date listed below Client’s printed/typed name unless such authorization has been otherwise provided in writing. P|N|D Engineers, Inc. ORGANIZATION * SIGNATURE DATE TYPED OR PRINTED NAME *Individual with contracting authority. Proprietary Notice: The contents of this document are proprietary to GeoEngineers, Inc. and are intended solely for use by our clients and their design teams to evaluate GeoEngineers' capabilities and understanding of project requirements as they relate to performing the services proposed for a specific project. Copies of this document or its contents may not be disclosed to any other parties without the written consent of GeoEngineers. Disclaimer: Any electronic form, facsimile or hard copy of the original document (email, text, table, and/or figure), if provided, and any attachments are only a copy of the original document. The original document is stored by GeoEngineers, Inc. and will serve as the official document of record. Copyright© 2022 by GeoEngineers, Inc. All rights reserved. Exhibit A-4 By: Ed David Date:7-Mar-22 CAD TOTAL FEE PER TASK PRINCIPAL ENGINEER II DESIGNER II OPERATOR HOURS EXTENSION PHASE 1. Site Visits/Meetings 34.0 $5,220 Pre-construction Meeting (internet/conf)2.0 2.0 $340 Const. Meetings (internet/conf)12.0 12.0 $2,040 Site Visitsu During Construction (2)16.0 16.0 $2,160 Subst Comp/Final/Punchlist Report (1)4.0 4.0 $680 2. Construction Administration 60.0 $8,100 Respond to RFI's 32.0 32.0 $4,320 Review Submittals 16.0 16.0 $2,160 Review Pay Requests 4.0 4.0 $540 Review Change Order Proposals 8.0 8.0 $1,080 3. Record Drawing Preparation 20.0 $1,660 Incorporate Contractor Markups 4.0 16.0 20.0 $1,660 Project Totals:18.0 80.0 16.0 114.0 $14,980 Rates $170.00 $135.00 $100.00 $70.00 Avg. Rate $131.40 City of Renton - North Waterwalk Rehabilitation Electrical Engineering & Design - Construction Administration Estimated Man-hours Exhibit A-4 Hough Beck & Baird Inc. 2101 Fourth Avenue, Suite 1800 Seattle, WA 98121 206-682-3051 Phone www.hbbseattle.com 01 March 2022 Mr. Colin Kuester PND Engineers, Inc. 1736 Fourth Avenue South Seattle, WA 98134 RE: North Water Walk Deck at Gene Coulon Park Landscape Architecture Construction Administration Services Renton, Washington Dear Mr. Kuester, Hough Beck & Baird Inc. (HBB) is pleased to submit this proposal for landscape architectural services to support construction administration of this project. Based on the bid documents we are proposing the following professional services for your consideration. TASK 1. CONSTRUCTION ADMINISTRATION SUPPORT: 1.1 Preconstruction Meeting. Attend one (1) preconstruction meeting through participation in teleconference call. Travel and physical attendance are not included. 1.2 Submittal Reviews. Review and respond to up to 4 submittals generated by the contractor. Responses will be provided in writing. The following submittals are anticipated per specifications with an allowance for up to 1 resubmittal review. a. Plant material document per specification 329000 1.08, A. b. Soil test results per specification 329000 1.08, B. c. Planting accessories per specification 329000 1.08, C. d. Irrigation material documentation per specification 328400 1.15, A. 1.3 Requests for information. Review and respond to up to 3 requests-for-information (RFI’s) generated by the contractor. Responses will be in writing. 1.4 Field visits with field reports. Provide up to 2 field reviews during the construction process to observe the progress and quality of construction work. Provide field reports with each field review. Field reports will be reviewed for quality assurance by a senior landscape architect. a. First field visit will be to review the planting location, soil preparation, and plant material. Review will include staked locations of each tree and shrub, soil preparation, and review of plant material. b. Second field visit will be to review irrigation trenching and pipe layout, temporary plant protection fencing and sign, beaver control fencing installation, and tree and shrub installation, and tree staking. 1.5 Field visit for Substantial Completion and Physical Completion. Provide one (1) field visit to perform a walk-through of landscape construction work at Substantial Completion. This field visit will be documented by a written punch list of items not completed and documenting any additional open items found. The punch list includes photographs. The punch list will be reviewed for quality assurance by a senior landscape architect. Provide one (1) field visit to perform a walk-through at Physical Completion. Review will inspect items identified for correction on the Punch List. a. Substantial Completion review will review layout and installation of all plant material, mulch, temporary plant protection fencing, beaver protection fencing, irrigation installation, irrigation coverage, and replacement of sod over irrigation trenches. b. Physical Completion will review correction of all items identified for repair, adjustment, or replacement in the substantial completion report. 1.6 Record Drawings. Prepare record drawings based on as-built information provided by the Contractor. Assumes that Record Drawing files will be provided to the Owner as AutoCAD and PDF files. Hard copy printing of record drawings is not included. Exhibit A-4 North Water Walk Deck at Gene Coulon Park Page 2 March 01, 2022 In consideration of the above services, we are proposing the following estimated fee (see Exhibit A): TASK 1 CONSTRUCTION ADMINISTRATION $ 4,502.79 EXPENSES (travel) $ 225.00 Total Cost of Services $ 4,727.79 Our proposed hourly rates for the work described above and any additional services are as shown on Exhibit A. The above fee is also based on the following assumptions: 1. HBB will not be directly involved in meetings with permit agencies, or providing additional exhibits beyond those deliverables described in this scope. We look forward to working with you on the installation of this project, and are prepared to negotiate any adjustments in design services and/or fees to meet the requirements of the project. If you have any questions regarding the above proposal, please call. Best regards, HOUGH BECK & BAIRD INC. Michael Walton, ASLA Associate Attachments: Exhibit A - HBB Fee Proposal Exhibit A-4 EXHIBIT A Project: Owner: Firm: Hough Beck & Baird Inc. (HBB) Date: Principal PM / LA Design Comp./ Tech $ 176.09 $ 157.22 $ 100.62 $ 85.53 TASK 1.3 24 2 0 $4,502.79 1.1 Preconstruction Meeting 1 1.2 Submittal Reviews 2 1.3 RFI's 1 1.4 Field Visits with Field Reports (2)2 10 1.5 Field visit with report for Substantial and Physical Completion (2)1 10 1.6 Record drawings 0 0 2 3 24 2 0 $528.27 $3,773.28 $201.24 $0.00 $4,502.79 225.00$ 4,727.79$ TOTAL COST OF SERVICES Reimbursable Expenses North Water Walk Deck at Gene Coulon Park City of Renton TASK SUBTOTAL Total Cost Scope of Work Total Hours CONSTRUCTION ADMINSTRATION 3/1/2022 Exhibit A-4 CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:Colin Kuester To:Betsy Severtsen; Alan Wyatt Cc:Jon Keiser Subject:PND Rate Increase Date:Monday, March 14, 2022 6:21:11 PM Betsy, Alan, As you have noted, PND has instituted rate increases for 2022 and we wish to implement those for new work scope items moving forward. These increases have been included in the proposal for Construction Administration services, Amendment 4, sent separately. These rate increases reflect the real costs of doing business and do not represent a change to increase the profit that PND makes as a percentage of billing rates. Among the expenses that the new billing rates reflect are: 1. Inflation/cost of living increases reflected in employee wages and benefits 2. Federal, state, and local taxes, fees, and especially cost of regulatory compliance 3. Insurance costs, both corporate professional and liability, as well as employee health benefits 4. Employee retention in a competitive labor market I hope this helps you and the City understand. Please let me know if you have any further questions. Thank you. Colin Kuester, P.E. | Senior Engineer P|N|D Engineers, Inc. 3240 Eastlake Ave E, Seattle, WA 98102 p. 206.624.1387 x6840 c. +1.206.484.3893 ckuester@pndengineers.com | www.pndengineers.com If you are not the intended recipient, please notify the sender immediately and delete this e-mail from your system. Exhibit A-4