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CITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, May 2, 2022
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Due to the COVID-19 pandemic, Councilmembers are attending this meeting remotely
through Zoom. Audience comments will be accommodated through Zoom. Speakers must
click the link to the registration form (linked below), fill it out, and submit it by 5 p.m. on the
day of the Council meeting. The public may also submit comments in writing to
cityclerk@rentonwa.gov by 5 p.m. on the day of the meeting. Registration is not required for
those who wish to speak during public hearings.
Registration for Audience Comment
Registration will be open at all times, but speakers must register by 5 p.m. on the day of a
Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of
the Council meeting will not be called upon to speak and will be required to re-register for the
next Council meeting if they wish to speak at that next meeting.
• Request to Speak Registration Form
• You may also copy/paste the following URL into your browser:
https://forms.office.com/g/bTJUj6NrEE
• You may also call 425-430-6501 or email jsubia@rentonwa.gov or
cityclerk@rentonwa.gov to register. Please provide your full name, city of residence,
email address and/or phone number, and topic in your message.
• Instructions for Virtual Attendance
For those wishing to attend by Zoom, please (1) click this link:
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or
copy the URL and paste into a web browser) or (2) call-in to the Zoom meeting by dialing 253-
215-8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on
the day of the meeting to request an invite with a link to the meeting.
Those providing audience comments will be limited to 5 minutes each speaker unless an
exception is granted by the Council. Attendees will be muted and not audible to the Council
except during times they are designated to speak. Advance instructions for how to address
the Council will be provided to those who sign up in advance to speak and again during the
meeting.
1. CALL TO ORDER
2. ROLL CALL
3. PROCLAMATION
a) Building Safety Month - May 2022
4. ADMINISTRATIVE REPORT
a) Administrative Report
5. AUDIENCE COMMENTS
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of April 25, 2022.
Council Concur
b) AB - 3112: Community & Economic Development Department recommends approval to
execute grant agreements with the Port of Seattle to accept up to $130,000 in grant
funds for tourism development and small business assistance. The City's total match for
the grants is $70,000.
Refer to Finance Committee
c) AB - 3115: Parks & Recreation Department submits a list of fee waivers for park, shelter
rental, parking garage passes, permits, and usage fees for community events in 2022
totaling $20,675.
Refer to Finance Committee
d) AB - 3117: Public Works Airport Division submits CAG-21-184, contract with Road
Construction Northwest, Inc., for the 2021 Runway PCC Panel Repair project, and
requests acceptance of the project, approval of the final pay estimate in the amount of
$47,201.97, and release of the retainage bond after 60 days once all required releases
from the State are obtained.
Refer to Transportation (Aviation) Committee
e) AB - 3116: Public Works Maintenance Services Division requests authorization to
purchase one 2012 Ford F550 for the Surface Water division in the amount of
$288,300.77, using the Houston-Galveston Area Council shared purchasing contract. Any
budget gap will be covered in the next biennial budget amendment.
Council Concur
f) AB - 3118: Public Works Transportation Systems Division recommends approval to
execute a professional services agreement with MIG, Inc., in the amount of
$1,244,283.67, for preliminary and final design services for the Renton Connector Project.
Refer to Transportation (Aviation) Committee
g) AB - 3119: Public Works Utility Systems Division recommends approval to execute
Amendment No. 4 to CAG-19-313, with Otak, Inc., in the amount of $1,145,100 for design
services for the Monroe Ave NE Storm Improvement project.
Refer to Utilities Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Utilities Committee: Agreement for Transfer of Water Service between the City of
Renton and King County Water District #90*
8. LEGISLATION
Resolution:
a) Resolution No. 4468: Authorizing agreement on Transfer of Water Service between the
City of Renton and King County Water District #90 (See item 7.a)
Ordinance for second and final reading:
b) Ordinance No. 6064: Amendment to Planning Commission Membership, RMC 2-10-5.A
(First Reading on 4/25/2022)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
6:00 p.m. - MEETING REMOTELY
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
ArmondoPavoneMayorWfiereas,CityofRentoniscommittedtorecognizingthatourgrowthandstrengthdependsonthesafetyofourhomes,buildings,andinfrastructure,bothineverydaylifeandwhendisasterstrikes;andWfiereas,ourconfidenceintheresilienceofthesebuildingsisachievedthroughthedevotionofvigilantguardians—building,safetyandfirepreventionofficials,architects,engineers,builders,tradespeople,designprofessionals,laborers,plumbers,andothersintheconstructionindustry—whoworkyear-roundtoensurethesafeconstructionofbuildings;andWftereas,theseguardiansarededicatedmembersoftheInternationalCodeCouncil,anonprofitthatbringstogetherlocal,state,territorial,tribal,andfederalofficialswhoareexpertsinthebuiltenvironmenttocreateandimplementthehighestqualitycodestoprotectusinthebuildingswherewelive,learn,workandplay;andWñereas,thesemodernbuildingcodesincludesafeguardstoprotectthepublicfromhazardssuchashurricanes,snowstorms,tornados,wildlandfires,floods,andearthquakes;andWfiereas,“SafetyforAll:BuildingCodesinAction,”thethemeofBuildingSafetyMonth,remindsthepublicaboutthecriticalroleofourcommunity’slargelyunknownprotectorsofpublicsafety—ourlocalcodeofficials—whoassureusofsafe,sustainable,andaffordablebuildings;andWñereas,weacknowledgetheessentialserviceprovidedtoallofusbylocalandstatebuildingdepartments,firepreventionbureaus,andfederalagenciesinprotectinglivesandproperty;Wow,tñereJore,I,ArmondoPavone,MayoroftheCityofRenton,doherebyproclaimMay2022tobecBui(éingSafety14ontñintheCityofRenton,andIencourageallcitizenstojoinmeinthisspecialobservance.InwitnesswfiereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis2nddayofMay2022.Armodoavone,MayorCityoRenon,WashingtonentonCityHaIl,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govProctamationAGENDA ITEM #3. a)
Mayor’s Office
Memorandum
DATE: May 2, 2022
TO: Ryan McIrvin, Council President
Members of Renton City Council
FROM: Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT: Administrative Report
• The Renton Multicultural Festival returns to a two-day, in-person event. Join us Friday,
May 6 from 6 to 9 p.m. at Renton Civic Theatre, 507 South 3rd Street and Saturday, May
7 from 11 a.m. to 3 p.m. at Renton Pavilion Events Center, 233 Burnett Avenue South.
Enjoy live performances of cultural music and dance, traditional crafts, and local artist
displays. The festival’s fashion show is Saturday at 2:30 p.m. Food trucks will also be in
attendance, and maps will help you navigate your way to visit some of Downtown
Renton’s fabulous restaurants and businesses. For more information and a soon-to-be-
released performance schedule, visit www.rentonwa.gov/festival.
• In partnership with Republic Services and Styro Recycle, Solid Waste Utility Division will
host the first of three Mini Recycle Events on Saturday, May 7, 2022, 10:00 a.m. to
2:00 p.m. at Renton Technical College. Materials collected will be scrap metal, including
large appliances, polystyrene (Styrofoam ™), and bubble-wrap. Food donations will also
be collected for the Renton Salvation Army Food Bank. For more information visit:
Renton Mini Recycle Events.
• On Saturday, May 7, from 10am to 2pm, join Renton Police Department and Mercer
Island Marine Patrol to learn about water safety. The event will be at Gene Coulon
Memorial Beach Park, 1201 Lake Washington Blvd N. There will be courtesy vessel
inspections, safety tips, giveaways, games and more.
• Negotiations with Republic Services for customer credits resulting from the missed
collection of garbage during the January labor disruption have concluded. Single-family
residential customers who experienced missed garbage collection will receive a credit
with their second-quarter billing. Multifamily and commercial customers who
experienced missed garbage collection will receive a credit for each garbage container
not collected with their April billing.
• Information about preventative street maintenance, traffic impact projects, and road
closures happening this week can be found at http://rentonwa.gov/traffic. All projects
are weather permitting and unless otherwise noted, streets will always remain open.
AGENDA ITEM #4. a)
Ryan McIrvin, Council President
Members of Renton City Council
Page 2 of 3
May 2, 2022
Preventative street maintenance, traffic impact projects, and road closures will be at the
following locations:
Monday, May 2 through Thursday, May 5, 7:00 a.m. to 4:00 p.m. Asphalt repairs on
Talbot Road South between S. 55th Street and S. 45th Street. Flaggers will assist with
traffic control.
Monday, May 2 through Friday, May 6, 7:00 am to 2:30 pm. Single intermittent
lane closures on the southernmost eastbound lane on NE Sunset Boulevard between
Aberdeen Ave NE overpass and Harrington Avenue NE due to utility construction.
Questions may be directed to Brad Stocco, 425-282-2373.
Monday, May 2 through Friday, May 6, 8:30 am to 3:00 pm. Intermittent lane
closures on Logan Avenue N just south of N 8th Street due to roadway construction.
Questions may be directed to Brad Stocco, 425-282-2373.
Monday, May 2 through Friday, May 6, 8:30 am to 3:00 pm. Intermittent lane
closures on N 8th Street between Logan Avenue N and Park Avenue N due to
roadway construction. Questions may be directed to Brad Stocco, 425-282-2373.
Monday, May 2 through Friday, May 6, 8:30 am to 3:00 pm. Intermittent lane
closures in both directions of Duvall Avenue NE between NE 10th Street and NE 12th
Street due to utility construction. Questions may be directed to Tom Main, 206-999-
1833.
Tuesday, May 3, 8:30 a.m. to 12:00 p.m. At NE Sunset Boulevard and Union Avenue
NE, curb lane eastbound direction for approximately 100 feet will be closed for
concrete repairs.
Wednesday, May 4 through Thursday, May 5, 8:00am to 1:00 pm. Lane #1
westbound for appx 100 feet will close for concrete repairs at 4114 NE 4th St.
Downtown Utility Improvement Project. Pavement restoration began last week.
Paving will be completed early this week, weather permitting. Once paving is
complete, the contractor will adjust manhole lids and install pavement striping into
the month of June. Expect lane closures, parking restrictions and detours as the
paving operation moves around the downtown core. Additional information can be
found at rentonwa.gov/duip.
Stormwater Green Connections Project. Final pavement restoration on Jefferson
Ave NE from NE 12th St to NE 16th St began April 27. Final pavement restoration on
NE 16th St from Harrington Ave NE to Jefferson Ave NE is scheduled completion by
April 29. Once paving is complete, the contractor will adjust manhole lids and install
pavement striping by end of May. There will be minor lane closures during the
pavement restoration but local access to residents and to Meadow Crest Early
Learning Center will be maintained.
AGENDA ITEM #4. a)
Ryan McIrvin, Council President
Members of Renton City Council
Page 3 of 3
May 2, 2022
Duvall Avenue NE Project: Continuous right lane closure on northbound Duvall
Avenue NE between NE 7th and NE 10th Street and southbound Duvall Ave NE
between NE 9th street and Sunset Blvd., and right-turn lane closure on southbound
Duvall Ave NE and NE 4th Street. Estimated project completion is February 2023.
On-going Street Closure through October 4, 2023 (City of Renton Resolution No.
4446). FULL STREET CLOSURE on Sunset Lane NE between NE 10th Street and
Harrington Place NE in support of the Solera Development Project (LUA20-000305).
Questions may be directed to Brad Stocco, 425-282-2373.
AGENDA ITEM #4. a)
April 25, 2022 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES - City Council Regular Meeting
7:00 PM - Monday, April 25, 2022
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM.
ROLL CALL
Councilmembers Present:
Ryan McIrvin, Council President
James Alberson, Jr., Council Position No. 1
Carmen Rivera, Council Position No. 2
Valerie O'Halloran, Council Position No. 3
Ed Prince, Council Position No. 5
Ruth Pérez, Council Position No. 6
Kim-Khánh Vǎn, Council Position No.
Councilmembers Absent:
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
Shane Moloney, City Attorney
Patrice Kent, Senior Assistant City Attorney
Jason Seth, City Clerk
Judith Subia, Council Liaison
Kristi Rowland, Deputy Chief Administrative Officer
Chip Vincent, Community & Economic Development Administrator
Martin Pastucha, Public Works Administrator
Kari Roller, Finance Department Administrator
Ellen Bradley-Mak, Human Resources and Risk Management Administrator
Ron Straka, Public Works Utility Systems Director
Vanessa Dolbee, Planning Director
Amanda Askren, Interim Economic Development Director
Mark Santos-Johnson, Community Development & Housing Manager
Hannah Bahnmiller, Housing Programs Manager
AGENDA ITEM #6. a)
April 25, 2022 REGULAR COUNCIL MEETING MINUTES
PROCLAMATION
a) National Infertility Awareness Week: A proclamation by Mayor Pavone was read declaring
April 24 - 30, 2022 to be National Infertility Awareness Week in the City of Renton,
encouraging all citizens to join in this special observance.
MOVED BY MCIRVIN, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
PROCLAMATION. CARRIED.
ADMINISTRATIVE REPORT
CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent
progress towards goals and work programs adopted as part of its business plan for 2022 and
beyond. Items noted were:
• The Emergency Feeding Program/SOS will be hosting a pop-up lunch event at the new
King County Permanent Supportive Housing site located at 1150 Oakesdale Avenue
SW, from 12:30-2 p.m. on Tuesday, April 26. Unsheltered and those residents with
food insecurities will receive free ready-to-eat food and drinks from Amazon Fresh.
Personal hygiene kits, cleaning supplies, and socks will also be available. Future pop-
up lunch events are scheduled for the first and third Tuesdays of the month. Locations
will be announced monthly.
• Kiwanis Park will be closed for construction of park improvements beginning April 26,
with an anticipated reopening by the end of December 2022. Improvements include
an ADA accessible entrance at Union Avenue, ballfield upgrades with synthetic turf in-
field and covered dugouts, a new restroom, a new shelter with picnic tables, a new
playground with play structures for ages 2 to 5 and 6 to 12, and much more. Visit
rentonwa.gov/currentprojects to learn more about this bond-funded park renovation.
• On Saturday April 30 from 9 a.m. to 12 p.m., Renton Police Department is sponsoring
a Shred-a-Thon plus prescription drug take back and food drive at Renton Memorial
Stadium, 405 Logan Ave North. Bring up to five boxes of your personal papers, unused
or expired prescriptions, and over-the-counter medications for safe disposal. Dry or
canned food goods as well as cash donations to benefit the Salvation Army will also
be accepted. More information can be found at: rentonwa.gov/shredathon.
• The Renton Multicultural Festival returns to a two-day, in-person event. Join us
Friday, May 6 from 6-9 p.m. at Renton Civic Theatre, 507 South 3rd Street and
Saturday, May 7 from 11 a.m.-3 p.m. at Renton Pavilion Events Center, 233 Burnett
Avenue South. Enjoy live performances of cultural music and dance, traditional crafts,
and local artist displays. The Festival’s Fashion Show is scheduled for Saturday at 2:30
p.m. Food trucks will also be in attendance, and maps will help you navigate your way
to visit some of Downtown Renton’s fabulous restaurants and businesses. For more
information and a soon-to-be-released performance schedule, visit
www.rentonwa.gov/festival.
• In partnership with Republic Services and Styro Recycle, Solid Waste Utility Division
will host the first of three Mini Recycle Events on Saturday, May 7, 2022, 10:00 a.m.
to 2:00 p.m. at Renton Technical College. Materials collected will be scrap metal,
including large appliances, polystyrene (Styrofoam ™), and bubble-wrap. Food
donations will also be collected for the Renton Salvation Army Food Bank. For more
information visit: Renton Mini Recycle Events.
AGENDA ITEM #6. a)
April 25, 2022 REGULAR COUNCIL MEETING MINUTES
• Surface Water Utility Division is developing a stormwater management action plan to
protect water bodies from pollution and improve water quality in a selected high-
priority basin in Renton’s watersheds. You’re invited to help select the basin and
share your ideas for the stormwater management action plan. Learn more at
rentonwa.gov/watersheds.
• Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
CONSENT AGENDA
Items listed on the Consent Agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of April 18, 2022. Council Concur.
b) AB - 3111: Executive Services Department requested authorization to execute the One
Washington Memorandum of Understanding between Washington Municipalities; preserving
the City's ability to participate in potential settlement discussions regarding litigation initiated
against opioid manufacturers, distributors, and dispensaries as being a public nuisance to
Washington communities. Council Concur.
c) AB - 3113: Community & Economic Development Department requested authorization to
provide a notice of termination of the Real Estate and Development Disposition with Cosmos
International Corp. as contemplated by Section 6.3 of the agreement. Council Concur.
MOVED BY MCIRVIN, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA, AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
a) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to approve the following payments:
1. Accounts Payable – total payment of $11,476,279.47 for vouchers 10457-10458,
399303-399307, 399316-39918, 399320-399605; payroll benefit withholding
vouchers 6816-6818, 6821-6822, 6825-6830, 399308-399315 and 4 wire transfers.
2. Payroll – total payment of $1,646,799.13 for payroll vouchers that include 600 direct
deposits and 7 checks. (3/16/2022-3/31/22 pay period).
3. Kidder Mathews vouchers 1123-1146 totaling $48,639.28.
4. Municipal Court vouchers 018007-018017 totaling $34,500.00.
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to authorize the Mayor and City Clerk to execute the Contract Amendment with PND Engineers,
Inc. in the amount of $138,888.73. The full cost of the contract amendment has been budgeted
in account 316.332069.020.594.76.63.000, which includes bond funding.
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to authorize a salary of Step D, grade m22, for the new Health and Safety Coordinator (2-year
Limited Term) in the HRRM Department.
AGENDA ITEM #6. a)
April 25, 2022 REGULAR COUNCIL MEETING MINUTES
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
d) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to approve the following:
1. Budget amendment and adopt the ordinance amending the 2021/2022 biennial
budget to increase revenues by $98,040,426, for an amended total revenues of
$693,958,487 over the biennium, and increase expenditures by $198,035,866, for an
amended total expenditures of $896,270,801 over the biennium; and amending the
2022 salary table. The Committee further recommended that Section 6.13 of Policy &
Procedure 800-07 be waived and that the related ordinance be presented for first
and second and final reading at tonight's Council meeting.
2. Approve the resolution amending the 2021/2022 Fee Schedule.
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
e) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to approve the Amendment No. 1 to Agreement (CAG-06-163) with the Washington State
Department of Transportation (WSDOT) for the Springbrook Creek Wetland and Habitat
Mitigation Bank Long-Term Management Phase.
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
f) Finance Committee Chair O'Halloran presented a report concurring in the staff recommendation
to approve the reorganization request for the Community and Economic Development
Department. CED has been able to balance the cost of the reorganization request by adjusting
fees to best match the current market.
• Additional Revenue: $655,119.71
• Re-Org Cost: ($617,895.51)
• Difference: $37,224.20
The Committee further recommended that Section 6.13 of Policy & Procedure 800-07 be waived
and that the related ordinance be presented for first and second and final reading and adopted
at tonight’s Council meeting.
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION Resolution:
a) Resolution 4467: A resolution was read amending the 2021/2022 City of Renton Fee
Schedule.
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL ADOPT THE
RESOLUTION AS READ. CARRIED.
AGENDA ITEM #6. a)
April 25, 2022 REGULAR COUNCIL MEETING MINUTES
Ordinance for first reading:
b) Ordinance 6064: An ordinance was read amending Subsection 2-10-5.A of the Renton
Municipal Code by allowing owners of a business in the City of Renton to be members of the
Planning Commission, authorizing corrections, providing for severability, and establishing an
effective date.
MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
Ordinances for first reading and advancement to second and final reading:
c) Ordinance 6063: An ordinance was read amending Section 3-3-5 of the Renton Municipal
Code to update divisions in the Community and Economic Development department,
authorizing corrections, providing for severability, and establishing an effective date.
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL ADVANCE THE
ORDINANCE FOR SECOND AND FINAL READING AT TONIGHT'S MEETING.
CARRIED.
Following second and final reading, it was
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL: ALL AYES. CARRIED.
d) Ordinance 6062: An ordinance was read amending the City of Renton fiscal years 2021/2022
biennial budget as adopted by Ordinance No. 5991 and amended by Ordinance Nos. 6017,
6021, and 6030, by increasing the budgeted revenues and expenditures by $98,040,426 and
$198,035,866, respectively, amending the 2022 salary table, and establishing an effective
date.
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL ADVANCE THE
ORDINANCE FOR SECOND AND FINAL READING AT TONIGHT'S MEETING.
CARRIED.
Following second and final reading, it was
MOVED BY O'HALLORAN, SECONDED BY PÉREZ, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL: ALL AYES. CARRIED.
Ordinance for second and final reading:
e) Ordinance No. 6060: An ordinance was read amending Section 10-8-1 of the Renton
Municipal Code, codifying the conversion of certain streets, or segments of streets, from one-
way to two-way, authorizing corrections, providing for severability, and establishing an
effective date.
MOVED BY VǍN, SECONDED BY PRINCE, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL AMEND ORDINANCE
6064 TO INSERT THE WORD "SMALL" BEFORE THE WORD "BUSINESS" PRIOR TO
SECOND AND FINAL READING ON MAY 2, 2022. CARRIED.
AGENDA ITEM #6. a)
April 25, 2022 REGULAR COUNCIL MEETING MINUTES
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL ADJOURN. CARRIED.
TIME: 7:24 P.M.
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
25 Apr 2022
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
April 25, 2022
May 2, 2022
Monday
4:00 PM Utilities Committee, Chair Alberson – VIDEOCONFERENCE
1. Agreement for Transfer of Water Service between the City of Renton
and King County Water District #90
2. Emerging Issues in Utilities
• Downtown Utility Improvement Project Update
• Republic Services Customer Credits Update
5:00 PM Community Services Committee, Chair Rivera – VIDEOCONFERENCE
1. Recreation Programs and Events Update
CANCELED Transportation Committee, Chair Văn
6:00 PM Committee of the Whole, Chair McIrvin – VIDEOCONFERENCE
1. Sunset Area Transformation Update
7:00 PM Council Meeting – VIDEOCONFERENCE
AGENDA ITEM #6. a)
AB - 3112
City Council Regular Meeting - 02 May 2022
SUBJECT/TITLE: Port of Seattle’s Economic Development Support Program Grant
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Amanda Askren, Economic Development Director (Acting)
EXT.: 7369
FISCAL IMPACT SUMMARY:
The city has applied for and will be awarded a total of $130,000 from the Port of Seattle’s Economic
Development Partnership Program in exchange for the commitment of a $70,000 match from the City of
Renton. The grants will be matched by lodging tax expenditures awarded to the Renton Community
Marketing Campaign.
SUMMARY OF ACTION:
AGENDA ITEM #6. b)
The Port of Seattle supports an Economic Development Partnership Program, making grants of up to $60,000 per
year, available to King County cities to advance local economic development throughout the region. Based on a per-
capita calculation, the City of Renton qualified for the maximum award ($60,000), subject to a matching requirement
of City funds ($30,000). These grants are non-competitive but require the 2022 funds be used to pursue programs and
projects that stimulate business development, job creation and community revitalization, such as small business
development, industry retention and expansion, and other economic development projects that support new
investment and job creation
In 2022, the Port offers participating cities two-year grant awards to funds projects and initiatives that address
COVID-19 economic challenges and impacts.
The City has applied and been awarded a grant from the Port of Seattle, pending City Council approval, in the
amount of $120,000. The City’s application is attached, and proposes to use the funds to bolster efforts and focus
on four core components of the 2022 economic development strategy as outlined below:
• Tourism Development – Promoting Renton as a destination for tourism, recreation, business opportunity and
investment using a mix of programs and strategic marketing plan supporting downtown retail area during
pandemic recovery and on-going construction projects in the City Center.
• Small Business Assistance - Expanding on the recovery efforts of the eastside City partners and the
Startup425 program initiative to provide general business support services and creative solutions for
businesses struggling to regain stability following the negative impacts of COVID-19.
• Small Business Assistance/Promotion - Promote Renton as a center for arts and culture while generating
campaign tools to assist the small business community with their marketing efforts through a film
competition.
• Small Business Assistance/Relief – Activate a creative hub with local artists and art programming and create a
toolkit with resources and testimonials about the creative economy in Renton, including links for how to get
involved.
• Small Business Assistance – Build on the development of downtown Renton through a Main Street challenge
designed to foster the growth of startup businesses in the community and generate additional retail
occupancy in the heart of the city.
Additionally, the Port of Seattle offers a Tourism Marketing Support Program designed to increase the economic
development of the region. The grant program offers applicants a partnering opportunity to promote their
Washington state destination to out-of-state visitors while promoting the use of Port facilities; Seattle-Tacoma
International Airport, cruise terminals, and recreational marinas. The City of Renton qualified for an award
($10,000), subject to a matching requirement of City funds ($10,000).
The City’s application is attached and proposes to use the funds to support the goals of the Renton Community
Marketing Campaign to promote Renton as a destination for tourism, recreation, business opportunity and
investment using the latest technologies. The grant funds will support a marketing campaign based on data
collected through geolocation technology to create targeted promotions of events that resonate with an audience
outside the state. A paid advertising campaign will include developing a targeted audience of potential visitors from
outside of Washington state using geolocation behaviors, serving them ads and tracking thos e who interacted with
the ads to calculate return on investment.
EXHIBITS:
A. Economic Development Partnership Program 2022 Application
B. Tourism Marketing Support Program 2022 Application
C. 2022 Economic Development Grant Agreement with the Port of Seattle
D. 2022 Tourism Grant Agreement with the Port of Seattle
AGENDA ITEM #6. b)
STAFF RECOMMENDATION:
Authorize the Administration to accept the Port of Seattle’s Economic Development Partnership Program award of
$120,000, with a city match of $60,000, and the Port of Seattle Tourism Marketing Support Program Award of
$10,000, with a city match of $10,000. Additionally, authorize the Mayor to sign both grant agreements.
AGENDA ITEM #6. b)
Page 1 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
City: City of Renton
Federal Tax Number: 91-6001271
Contact Name: Amanda Askren
Title: Economic Development Director (acting)
Telephone: (425)430-7369
Email: aaskren@rentonwa.gov
Address: 1055 S Grady Way
City, State, Zip: Renton, WA 98057
Alternate Contact: Jessie Kotarski
Alternate Telephone: (425) 430-7271
Alternate Email: jkotarski@rentonwa.gov
Declaration: I HEREBY CERTIFY THAT THE INFORMATION GIVEN IN THIS APPLICATION
TO THE PORT OF SEATTLE IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE.
Amanda Askren, Economic Development Director, acting
March 17, 2022
Deadline: The program application must be submitted electronically to the Port of Seattle
by Wednesday, March 18, 2022 by 5:00 pm. Submit the application to: e-submittals-
purch@portseattle.org
Port of Seattle
Century Agenda
2022 Economic Development Partnership Program
City Application
Signature of Responsible Official:
Print or Type Name and Title:
Date:
AGENDA ITEM #6. b)
Page 2 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
Program Overview and Funding
The Port of Seattle Economic Development Partnership Program is a cooperative economic
development grant program to help support local and regional economic development initiatives
across King County. In 2022, the Port will offer participating cities two-year grant awards to
funds projects and initiatives that address COVID-19 economic challenges and impacts.
Grants are made to King County cities on a per-capita calculation based on Washington State
Office of Financial Management annual population estimates. Cities with populations
numbering less than 5,000 people are eligible to receive grant funds up to $5,000 and cities with
populations numbering more than 60,000 people are eligible to receive grant funding up to
$60,000 annually. See appendix for specific yearly grant funding for each city.
Grant funds require a 50 percent match of dollars or in-kind resources. In-kind resources can
only be used for up to 25 percent of the grant award amount. For example, a grant request for
$50,000 in Port funds would require the city to commit $25,000 in matching dollars and/ or in-
kind resources. Of that $25,000, up to $12,500 of in-kind resources could be applied toward the
match requirement.
2022/2023 Emphasis: COVID-19 Economic Recovery
The Port of Seattle is interested in partnering with cities on programs and partnerships that
advance COVID-19 economic recovery and resiliency. Cities should use 2022/2023 Port grant
funding to help impacted businesses, promote local tourism, encourage local spending (buy
local) and related strategies that address pandemic related economic challenges.
Who can apply and how may the funds be used?
Eligible Applicants
City governments in King County except for the City of Seattle.
Eligible Projects
Port of Seattle funds must be used on projects to benefit small and emerging businesses, create
jobs, foster business growth, promote consumer confidence, or support the Port of Seattle
business interests. Uses may include:
•Small business relief and assistance (including incubator/accelerator projects, technical
assistance, and support for impacted businesses)
•Industry or key sector business retention and expansion assistance
•Projects that boost local tourism and consumer confidence such as buy local campaigns
•Workforce development initiatives that address local unemployment or
underemployment issues
•Other projects that can tangibly address pandemic related economic issues
Ineligible Projects
•Business recruitment initiatives designed to attract new companies or investment to a
region or city
•Economic development planning
AGENDA ITEM #6. b)
Page 3 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
•Direct cash grants or loans made to businesses or organizations
•Capital projects including projects to construct either new facilities or make significant,
long-term improvements to existing facilities
•Underwriting general or capital expenses associated with an event or program already in
progress
•Any project that would fall outside of the authorized activities that Ports can fund or
engage in
The Port of Seattle recommends applicant cities meet with Port of Seattle staff before submitting
the Economic Development Partnership Program applications.
Project Description and Budget
1.Project Description and Need: Summarize the project(s) you plan to implement and
explain how project(s) address COVID-19 economic issues in your city. Include a brief
description of the project goal(s) and summary of COVID-19 economic impacts being
addressed.
In the aftermath of the COVID-19 pandemic, the role of cultural and creative industries in our lives
and in recovery efforts, has become increasingly evident. A well-developed creative economy
supports employment, socioeconomic development, innovation, and cultural preservation within
our region.
Along with cultural and creative economies, the tourism industry and small business communities
have been the sectors hit the hardest by the pandemic. With support from the Port, the City of
Renton will focus the 2022-2023 projects on the integration of the arts and culture sector into the
processes of community recovery and development with an emphasis on small business support
and tourism development.
The following projects are intended to focus recovery efforts to mitigate the negative impacts from
the economic downturn and serve to jumpstart the local recovery process:
1.Tourism development - Promote Renton as a destination for tourism, recreation, business
opportunity and investment using geolocation technology to determine who visits Renton,
where they are coming from and what is driving their visit (i.e., restaurants, hotels, events,
parks). Geolocation services provide valuable insights on who’s visiting, where they visit,
whether they stay overnight and if so, how long they stay. Collected data provides the
opportunities to retarget those visitors to return to Renton. The project will use the data
collected through geolocation to create a targeted marketing campaign that resonates with an
audience already engaged and illustrating a high likelihood of returning to the area and sharing
their experience within their networks. A marketing campaign based on data collected through
geolocation technology has the ability to create targeted promotions for events that resonate
with an audience outside the state. The campaign will reach a targeted audience of potential
visitors from outside of Washington state using geolocation behaviors, serving them ads and
then tracking those who interacted with the ads into market and/or paid lodging in Renton to
calculate return on investment.
AGENDA ITEM #6. b)
Page 4 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
Ad campaigns will promote multi-cultural events and celebrations of song, dance, food and
music from the rich communities that have earned Renton the designation as one of the most
ethnically diverse cities in the United States.
2.Small Business Assistance through direct service to eastside businesses in response to the
economic crisis caused by COVID-19. Expanding on the recovery efforts of the eastside City
partners, the Startup425 program initiative will continue to provide general business support
services and creative solutions for businesses struggling to regain stability following the
negative impacts of COVID-19. Recovery efforts require both local and regional efforts to build
a pathway for prosperity in our community and in response to the COVID-19 economic crisis.
The Startup425 program offers a platform for collaborative efforts between the eastside cities
and remains a priority in Renton. The City of Kirkland will continue to serve as program
administrator for an additional year through year-end 2022. In 2022 and 2023, the focus will
remain on providing programs and training to advance economic recovery and resiliency for
those businesses most negatively impacted by the COVID-19 pandemic.
3.Small Business Assistance/Promotion - Promote Renton as a center for arts and culture
while generating campaign tools to assist the small business community with their marketing
efforts through a film competition. Working in partnership with the Renton Municipal Arts
Commission and REELRenton, the City will host a filmmaking challenge designed to support
local filmmakers and create short promotional videos to highlight local businesses and build a
name for Renton as a leader in the film industry. Filmmakers will have 50 hours to write, shoot,
edit and turn in a film up to four minutes in length. The film must be shot entirely in Renton.
Filmmakers will be assigned a local small business at the beginning of the competition to
showcase in their production. The resulting films will be screened at the Renton Civic Theatre.
The top films will receive an award and be presented at the Seattle Film Summit held in Renton
in September 2022. All submitted films will be available online and used in promotional
materials to highlight the arts and small business environment in Renton.
4.Small Business Assistance/Relief – Activate a creative hub with local artists and art
programming and create a toolkit with resources and testimonials about the creative economy
in Renton, including links for how to get involved. Economic recovery relies on the ability of
creative workers to recuperate after so much of the sector’s loss resulting from the pandemic.
Many artists, especially those operating out of their homes, are isolated, and lack access to
resources necessary to safeguard or adapt their business models to shifting consumer habits.
The lack of affordable working space for artists presents challenges to the development and
continued support of a robust local arts and culture tourism industry.
The City will conduct a feasibility study and implement plans to establish an arts and culture
coworking space at one of two city-owned facilities downtown. The facility will serve as a free or
low-cost space for artist studio and gallery space and offer programming designed to foster
professional art mentoring services and resources designed to nurture artists’ business abilities.
The City will work with the Renton Municipal Arts Commission to provide programming and
review applications from local artists for use of the studio and gallery space. The arts and
culture center will serve to create more interconnected creative networks and support of a
robust local arts and culture tourism industry.
AGENDA ITEM #6. b)
Page 5 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
5.Small Business Assistance – Build on the development of downtown Renton through a Main
Street challenge designed to foster the growth of startup businesses in the community and
generate additional retail occupancy in the heart of the city. The Challenge is an entrepreneurial
start-up competition which will take place over a period of approximately 6 months and provide
a means by which local or regional merchants can advance their desire to expand or open a
new business downtown. The challenge offers incentive package(s) for retail businesses or
restaurants to locate in downtown Renton no later than Fall 2023. The purpose is to foster
economic development by encouraging additional retail occupancy in downtown Renton and
provides a means by which small businesses can advance their desire to expand or open a
brick-and-mortar location. Each winner will receive an incentive package with a value of $5,000
or more in financial assistance over a twelve-month period. Additional in-kind professional
services will be made available by local businesses which may include accounting, advertising,
architectural, banking, legal, signage, social media and search engine training, and website
design services.
The challenge serves to:
o recruit existing businesses to locate in the downtown core in order diversify the mix of
offerings in Renton.
o Showcase and market existing available properties in the downtown area.
o Provide entrepreneurial businesses with financial assistance to launch their concepts.
o Identify and connect with startups or home-based businesses to provide resources.
o Create positive buzz and promotion for Downtown Renton.
o Drive consumer traffic to Renton’s Downtown Historic Corridor
o Create opportunities for new long-term property leases in Downtown Renton
o Generate ideas, leads, and insights to aid efforts to support job creation and revenue
growth.
The incentive packages are designed to help defray the costs of opening a brick-and-mortar
business in the City of Renton and provide support through business mentoring, marketing
support and workforce development. The program is a collaboration between the Renton
Downtown Partnership, Renton Chamber of Commerce, and participating property owners
downtown.
1.Project Scope of Work: Outline project title or components, project start and end dates,
project goals, project deliverables, and metrics (measurable outcomes) using the table
below. Use the timeline column to differentiate the projects that you are implementing
in 2022 versus 2023.
View Appendix B for sample metrics, measures of success, and data sources. The table is
used in the agreement between the Port of Seattle and each city.
If you have more than two project categories, simply copy and paste the table below.
Project Category: Tourism Promotion
Project
Goal(s)
Timeline (Start
and end dates):
Actions Project metrics Project
outcomes/deliverables
AGENDA ITEM #6. b)
Page 6 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
Promote
Renton as a
destination for
tourism,
recreation,
business
opportunity and
investment
using the latest
technologies
April 2022 –
November 2023
• Geofence Renton
hotels, attractions,
high-
visitation/event
areas, the city of
Renton itself and
SEA International
Airport
• Develop a
geolocation-based
marketing
campaign using
collected data (for
an event or brand
campaign)
• Target those
who’ve visited in
the past 3 years,
encourage them to
bring a friend and
stay overnight
• Create campaign
concepts
• Develop creative
assets for
campaign; include
Port of Seattle logo
• Using the
geolocation
platform, deliver
digital ads to reach
a targeted
audience of
potential visitors
from outside
Washington state
using geolocation
behaviors
• Combine
geolocation data
with geolocation
digital marketing
results to track
those who
interacted with the
ads and then
visited and/or
stayed in paid
lodging in Renton
to calculate return
on investment
• Number of visitors
from outside of
Washington state
• Top locations of
origin
• Top visitor
attractions
• Top visitor events
• Top attractions by
type (parks, dining,
events,
entertainment, etc.)
• Number of
overnight stays
• Average length of
stay
• Most popular days
to visit
• Identify
opportunities in
previously
inaccessible niches,
such as cultural
events, marinas,
parks, etc.
• Metrics from
promotional activities
(advertising, social
media, etc).
AGENDA ITEM #6. b)
Page 7 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
Project Category: Small Business Support
Project
Goal(s)
Timeline (Start
and end dates):
Actions Project metrics Project
outcomes/deliverables
Responded to
the COVID-19
crisis by
providing tools,
classes,
workshops for
regional
businesses to
aid in the
economic
recovery for
small
businesses
April 2022 –
November 2023
• Deliver a Spring
Foundations
Series of
workshops for
entrepreneurs &
startups.
• Deliver a Fall
Foundations
Series of
workshops for
entrepreneurs &
startups.
• Market the
program to support
identification,
screening, and
selection of
businesses in
Renton who could
benefit from
participation in the
program
• Provide one-on-
one technical
support services to
start-ups,
entrepreneurs, and
small businesses
identified through
the program
• Increase outreach
efforts to increase
knowledge and
awareness of
ongoing services
available to aid
Renton
entrepreneurs and
small business in
regional recovery.
• Maintain log of
business
assistance
provided
• Survey those
assisted through
workshops
• Number of
businesses
contacted with
information about
the program
• Number of
businesses
participating in the
Foundation series
classes
• Number of
businesses
receiving one-on-
one support from
the Economic
Development office
in Renton following
a referral from the
program
• Number of
businesses
receiving
assistance/connecti
on to resources
because of the
program
• Number of new
businesses opening
in Renton because
of participation in
the program.
• Program report with
evaluation of business
assistance provided
through surveys
collected from
workshop participants
• Seat full complement of
participating
businesses
• Evaluation of
businesses needs
• Evaluation of metrics
including quantity,
sector, and type of
assistance rendered
• Evaluation of website
metrics
• Evaluation of outreach
and communications
efforts
AGENDA ITEM #6. b)
Page 8 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
Support local
film industry;
Provide
marketing
support for
small
businesses;
promote
Renton as a
center for Arts
& Culture
April 2022 –
November 2023
(two film
competition events
over the two year
period)
• Create promotional
videos to highlight
small businesses
in Renton
• The competition
will be announced
through a call for
artists/filmmakers
that will be
distributed to
artists, arts
organizations and
artist networks
based locally and
nation-wide.
• The competition
will be held in
Renton in the
summer of 2022.
• Films will feature
local businesses
and be used as
promotional
material made
available to the
businesses
following the
competition and
highlighted in the
Renton
Community
Marketing
Campaign through
and made
available on
Visitrentonwa.com,
whyrenton.com
and
rentondowntown.c
om
• The films will be
integrated into the
paid social
campaigns ran
through the
Renton
Community
Marketing
Campaigns and
targeting a fly-in
audience
• The films will be
screened at the
Renton Civic
• number of
filmmakers
participating in the
competition and
making connection
with and receiving
information from the
Renton Municipal
Arts Commission
• number of films
produced
• number of small
businesses
highlighted in the
produced films
• number of
attendees at the
screening
(attending the event
in downtown
Renton)
• Post-event
feedback from
artists, residents
and businesses
• Attendance figures
as available from
event partners
(screenings at Civic
Theatre, awards
event at Seattle
Film Summit)
• number of short films
created to promote
small businesses in
Renton
• Metrics from
promotional activities
(advertising for the
competition, marketing
of the screening event)
• number of local artists
participating in the film
challenge
• number of attendees at
the screening event
• number of artists
engaging in the film
competition and
connecting with the
Arts Commission for
resources to grow their
business in Renton
AGENDA ITEM #6. b)
Page 9 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
Theatre for public
viewing at special
event designed to
draw residents,
tourist and film
lovers to
downtown Renton
Support
creative
workforce
through the
creation of an
Arts Business
Incubator;
promote
Renton as a
center for Arts
& Culture
April 2022 –
November 2023
• Contract with a
design/build
company with an
understanding of
the arts & culture
sector to create a
plan to launch an
arts center in
downtown Renton.
• Make contact with
local artists to
survey current
needs (and identify
resources and
solutions that can
be addressed in
the creation of the
art & culture co
work space)
• Implement
changes
recommended by
the Design team to
the building out the
space to serve as
an incubator for
artists and center
for arts
programming and
business
mentoring
• Create marketing
toolkit to promote
the space that
includes resources
and testimonials
about participating
in the creative
economy in
Renton
• Open an
application for
artists to utilize the
space at low or no
cost.
• Number of local
artists contacted
about the program
and space
• Number of local
artists contacted
and subscribed to
the city’s artists
roster
• Number of local
artists utilizing the
co-work space (as
studio space, or to
host programming)
• Number of local
artists receiving
assistance
• Report summarizing
findings of 2022-2023
Creative Co-work
space
• Promotional materials
created for the co-work
space and toolkit for
Arts & Culture in
Renton
• Recommendations for
supporting the growth
of the creative
economy in Renton.
• Number of artists
contacted and
receiving information
about the arts & culture
space
• Number of artists
connected with the
Renton Municipal Arts
Commission as a result
of the project
• Number of artists
responding to the call
for participants
• Number of artists
connected with
resources to help grow
their art business
• Number of artists
operating out of the
space.
• Number of support
partners participating
and providing support
for the arts & culture
space.
AGENDA ITEM #6. b)
Page 10 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
• Partner with local
arts organizations
to offer
programming and
connect with artists
around the region
(including, but not
limited to Allied
Arts of Renton,
SoCoCulture, 4
Culture, Artist
Trust)
• Activate creative
co-workspace in
downtown Renton
by Spring 2023.
Foster startups
through an
entrepreneur
challenge
April 2022 –
November 2023
(2 to 3 incentive
packages over the
course of the 2
year period)
• Host an
entrepreneur
Challenge that
encourages
startups to submit
their business
plans to receive
incentive package
and assistance
opening a location
in downtown
Renton.
• Create marketing
campaign to
promote the
Challenge.
• Identify and make
contact with small
business owners
and entrepreneurs
in Renton about
participating in the
Challenge program
• Collect information
through surveys to
create a better
understanding of
the needs and
challenges of the
startup community
in Renton.
• Work with partners
(Chamber, banks,
marketing firms,
property owners,
etc) to identify
resources to
• Number of startups
and entrepreneurs
contacted about the
program and space
• Number of
startups/entreprene
urs contacted and
connected with the
Economic
Development office
• Number of
entrepreneurs
responding to the
Challenge
opportunity
• Number of
entrepreneurs
receiving
assistance
• Number of
community partners
offering support for
the program
• Number of startups
contacted and
receiving information
about the program
• Number of
startups/entrepreneurs
connected with the
Renton Economic
Development office as
a result of the program
• Number of businesses
participating in the
Challenge (responses
received during the
application period)
• Number of businesses
connected with
resources to help grow
their business
• Number of new
businesses opening in
downtown Renton
because of the
competition.
• Number of jobs created
from the new
businesses that open.
• Number of support
partners participating
and providing support
to entrepreneurs
AGENDA ITEM #6. b)
Page 11 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
support
entrepreneurs
• Select 1 to 2
businesses to
receive the
incentive package
and additional
support to open a
location in
downtown Renton.
2. Connection to Port of Seattle interests: Explain how your project benefits the Port of
Seattle and ties to the Port’s business interests?
*Port business interests tie closely to the health of aviation, maritime/ logistics,
manufacturing, and construction/ trades clusters. Tourism is another important industry to
the Port of Seattle.
The project goals outlined above align closely with the objectives of the Port of Seattle
and aim to assist in the recovery efforts and provide opportunities for growth following the
struggles created by a community impacted by COVID-19. The identified projects serve
impacted businesses, promote local tourism, encourage local spending, and foster a
better understanding of the challenges faced by entrepreneurs and key industries in the
new business climate.
The emphasis on tourism promotion in these projects will serve to increase visitor traffic
to Renton through SEA International Airport. Through campaign efforts to grow
awareness and increase overnight stays, the campaigns aim to make Renton, as a part
of the greater Seattle region, a travel destination of choice for visitors outside Washington
state.
Geolocation data provides insights that make marketing campaigns more effective.
Knowing the states visitors came from, where they have stayed and what they did helps
us reach people most likely to fly to SEA International Airport and explore Renton and
beyond. With its proximity to the airport, Renton is a natural basecamp for visitors who
want to experience Western Washington’s diverse cultures, history and outdoor
adventures.
The focus on improving arts and cultural programs can leverage existing tourism trends
and boost overnight stays for evening and weekend entertainment and potentially
increase the length of stay of the current tourism base.
Strengthening the creative economy and providing for a healthy business environment
are key to economic growth in Renton and the region in the aftermath of the pandemic.
The selected projects will provide businesses and arts leaders with the tools and
resources necessary to develop and build connection so that together, they can create
jobs, attract investments, encourage local spending, and stimulate the economy through
tourism and consumer purchases.
AGENDA ITEM #6. b)
Page 12 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
3. Project Budget: Identify each project budget category, total funds (including the monetary
value of in-kind resources), Port of Seattle funds and City monetary and in-kind matching
funds. Include the total funds from each column in the second to last row. Include the
percentage contributions to the Port of Seattle’s contribution in the last row. This table is
used in the agreement between the Port of Seattle and each city.
Project: Project Category
(Please select one
of the categories
provided)
Port of
Seattle
Funds
Awarded:
City
Monetary
Matching
Funds:
City In-
kind
Matching
Funds:
Total
Funds
(Including
In-Kind):
Geolocation
Marketing Campaign
Tourism Promotion $20,000 $10,000
$30,000
Startup425
Partnership
Small Business
Assistance
$20,000 $10,000
$30,000
Film Competition &
Small Business
Promotions
Small Business
Assistance
$26,667 $13,333 $40,000
Arts & Culture
Incubator
Small Business
Assistance
$33,333 $16,667 $50,000
Main Street
Entrepreneur
Challenge
Small Business
Assistance
$10,000 $5,000 $30,000
Total Funds: $120,000 $60,000 $180,000
Percentage
contribution to
Port Funds*:
*City monetary and in-kind matching funds must add up to at least 50% of the Port of Seattle
funds awarded. In-kind resources can only be used for up to 25 percent of the grant award
amount. See program guidelines for more details.
AGENDA ITEM #6. b)
Page 13 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
4. Collaboration with partners: Please identify any community organizations (chamber of
commerce, neighborhood associations, Small Business Development Centers, SCORE,
Greater Seattle Partners, etc.) you plan to work with to complete all or part of your
project(s)?
The City of Renton is committed to driving economic growth on a local and regional
scale and fully supports the Port’s efforts to raise the regional image as a business
location. The City’s investments in an incubator project and emphasis on providing
support for small businesses will help identify and foster new and existing businesses
that add value to the region and can serve as future partners in sustained growth and
vitality of the region.
Tourism promotion for the project identified above are managed by the city’s Economic
Development office as part of a collaborative effort of the Renton Community Marketing
Campaign. The campaign is supported by five community partners including Renton
Schools, Renton Technical College, Renton Chamber of Commerce, Valley Medical
and the City. In addition to the campaign partners, members representing the lodging
tax advisory committee (hotel managers, non-profit leaders, and direct marketing
organizations) are included in regular update meetings for their perspective and insights
into the needs and status of the hospitality industry in Renton.
Additional support and regular collaboration exists between partners at the Renton
Downtown Partnership (a 501c(3)) and the Renton Municipal Arts Commission.
• Renton Downtown Partnership — The Renton Downtown Partnership unites the
community, nonprofits, and stakeholders to create a vibrant social, cultural, and
economic center while celebrating Downtown Renton's unique historic
character.
• Renton Municipal Arts Commission Renton Municipal Arts Commission was
formed in 1965. The members advise the city government about the artistic and
cultural development and serve as stewards of the city's art collection. In
addition, the commission strives to support and connect people with arts and
culture endeavors in the Renton community. For more information about the
Renton Municipal Arts Commission, contact arts@rentonwa.gov or visit
facebook.com/rentonarts.
The City is proud of the success of the current collaboration with the four municipalities
participating in efforts to expand entrepreneurship opportunities across Eastside
communities to provide support for local business owners interested in expanding into
foreign markets. Renton continues to join forces with the four partner cities (Redmond,
Kirkland, lssaquah and Bellevue) and the SCORE mentors and leaders in the efforts of
the Startup425 to support and foster the small business environment on the Eastside of
the region. In addition, the following organizations are involved in the planning and
execution of the program; King County Library System (KCLS), the Small Business
Development Center (SBDC), the Small Business Administration (SBA), the Service
Corps of Retired Executives (SCORE), the Greater Seattle Partners (GSP), Bellevue
College, Washington State Office for Regulatory Innovation and Assistance, and many
others.
5. Use of consultants or contractors: If you plan to use consultants or contractors to
complete all or part of the project, please identify the firm or type of firm you plan to hire for
AGENDA ITEM #6. b)
Page 14 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
this project.
The Renton Community Marketing Campaign partners work closely with JayRay PR &
Creative Marketing to facilitate contracted services to manage the tourism campaign. This
full-service creative marketing and strategic communication team has proven to be a
highly effective partner in the marketing of the city and the region.
The City of Renton Economic Development Division and the Renton Municipal Arts
Commission will produce an RFP to request a feasibility study and design proposal to
create an arts and culture center in one of the existing city facilities downtown. The study
and design of the selected contractor will provide the foundation for the development of an
operational arts incubator in downtown Renton.
AGENDA ITEM #6. b)
Page 15 of 6
Program Application - 2022 Port of Seattle Economic Development Partnership Program
Modified 2/9/2022
Appendix: 2022/2023 Maximum Grant Award Amounts by City*
City Grant Award City Grant Award
Algona $5,000 Lake Forest Park $13,630
Auburn (part) $60,000 Maple Valley $28,640
Beaux Arts Village $5,000 Medina $5,000
Bellevue $60,000 Mercer Island $25,790
Black Diamond $5,320 Milton (part) $5,000
Bothell (part) $28,930 Newcastle $13,310
Burien $52,430 Normandy Park $6,785
Carnation $5,000 North Bend $7,685
Clyde Hill $5,000 Pacific (part) $7,215
Covington $20,890 Redmond $60,000
Des Moines $33,100 Renton $60,000
Duvall $8,125 Sammamish $60,000
Enumclaw (part) $12,830 SeaTac $32,000
Federal Way $60,000 Shoreline $59,260
Hunts Point $5,000 Skykomish $5,000
Issaquah $40,640 Snoqualmie $14,490
Kenmore $24,050 Tukwila $22,000
Kent $60,000 Woodinville $13,100
Kirkland $60,000 Yarrow Point $5,000
*based on 2021 OFM Population estimate
AGENDA ITEM #6. b)
P.O.Box1209Poi’-t:SeattLe,WA98111-1208Ie[:206.787.3000ofSeattewww.portseattle.orgt2022TOURISMMARKETINGSUPPORTPROGRAM________________ApplicationFormPLEASECOMPLETETHEFOLLOWINGINFORMATION:OrganizationName:CityofRentonFederalTaxIDNumber:91-6001271Contact:JessieKotarskiPhone:(425)430-7271Email:jkotarski@rentonwa.govAddress:1055SGradyWayCity,State,Zip:Renton,WA98057Website:visitrentonwa.com;rentondowntown.comPortofSeattlefundingrequest(maximumrequestis$10,000perapplicant,peryear):$10,000Willyouacceptlessthan100%oftherequestedPortofSeattlefundamount?YesNoComments:Thecampaignisscalablebasedonavailablefunding.Additionalfundswillallowforagreaterteachandmoremediaspendtargetingawideroutofstateaudience.Isyourconfirmedmatchfundingamountmorethantheminimumrequired50%ofPortrequestedfunds?YesNoElIfyes,whatisyourtotalmatchfundamount?$10,000AGENDA ITEM #6. b)
PORTOFSEATTLE2022TOURISMMARKETINGSUPPORTPROGRAMAppticationFormThePortofSeattlehasidentified$100,000ofthetotalbudgetedamountof$200,000forspecificprojects;$50,000foreco,sustainable,adventure/nature,responsible,orimpacttourismprojectsand$50,000forequitablepromotionofculturalactivities,experiencesorattractionsrelatedtoindigenousandpeopleofcolor.Toreviewtheguidelinesforpotentialqualificationunderthesecriteria,seeApplicationAddendum.DoesyourprojectmeetanyofthecriteriaidentifiedaboveorintheAddendum?YesjJNoElIf“Yes”,brieflyidentifywhichcriteriayourprojectmeetsandexplainhoworwhyitdoes:TheRentonCommunityMarketingCampaignisdedicatedtopromotingtheregionasadestinationfortravelandleisureandincludespromotionofthecity’sartsandculturescene,richculturalheritageandawideofferingofoutdoorrecreationactivity(waterwaysandboatingactivities,parks,trailsandaccesstoregionalbike-waysandrunningpaths).Ifselected,willyouconsideryourproposedprojecttobeinclusiveandsupportingoftheStateofWashingtonTourism’sstatewideeffortstomeetthematchfundingrequirementssetbytheWashingtonStateLegislaturetomarketWashingtonStateasatourismdestination?YesNoElClickheretolearnmore:http://watourismalliance.com/Declaration:IHEREBYCERTIFYTHATTHEINFORMATIONGIVENINTHISAPPLICATIONTOTHEPORTOFSEATTLEISTRUEANDCORRECTTOTHEBESTOFMYKNOWLEDGE.4DigitallysignedbyJessieKotarskiSignatureofResponsibleOfficial:essieOcarSIDate:2022.02.2310:58:44-0800’PrintorTypeNameandTitle:JessieKotarskiEconomicDevelopmentManagerDate:2/23/2022DIRECTIONS:Pleasesignthecompletedtwo-pageApplicationFormand,togetherwithyourProposal(maximumoffourpagesforproposal),submityourapplication.Deadlineforapplicationformandproposalsubmittal:February23,2022at2PM2AGENDA ITEM #6. b)
RENTONCOMMUNITYMARKETINGCAMPAIGN1.ProjectDescriptiona.SummaryProjectgoalsThegoaloftheRentonCommunityMarketingCampaignistopromoteRentonasadestinationfortourism,recreation,businessopportunityandinvestmentusingthelatesttechnologies.ThecampaigngoalsaligncloselywiththeobjectivesofthePortofSeattleandaimtoincreasevisitortraffictoRentonthroughSEAInternationalAirport.Throughcampaigneffortstogrowawarenessandincreaseovernightstays,thecampaignaimstomakeRenton,asapartofthegreaterSeattleregion,atraveldestinationofchoiceforvisitorsoutsideWashingtonstate.Theplanfor2022istousegeolocationtechnologytodeterminewhovisitsRenton,wheretheyarecomingfromandwhatisdrivingtheirvisit(i.e.,restaurants,hotels,events,parks).Geolocationservicesprovidevaluableinsightsonwho’svisiting,wheretheyvisit,whethertheystayovernightandifso,howlongtheystay.CollecteddataprovidestheopportunitiestoretargetthosevisitorstoreturntoRenton.Theprojectwillusethedatacollectedthroughgeolocationtocreateatargetedmarketingcampaignthatresonateswithanaudiencealreadyengagedandillustratingahighlikelihoodofreturningtotheareaandsharingtheirexperiencewithintheirnetworks.Amarketingcampaignbasedondatacollectedthroughgeolocationtechnologyhastheabilitytocreatetargetedpromotionsofeventsthatresonatewithanaudienceoutsidethestate.ApaidadvertisingcampaignwillincludedevelopingatargetedaudienceofpotentialvisitorsfromoutsideofWashingtonstateusinggeolocationbehaviors,servingthemadsandthentrackingthosewhointeractedwiththeadsintomarketand/orpaidlodginginRentontocalculatereturnoninvestment.Adcampaignswillpromotemulti-culturaleventsandcelebrationsofsong,dance,foodandmusicfromtherichcommunitiesthathaveearnedRentonthedesignationasoneofthemostethnicallydiversecitiesintheUnitedStates.ScopeofworkTheprojectwilltargetanaudienceoutsideofWashingtonstatewithdigitalmarketingadsthathighlightRentonasadestinationforculturaltravelers,foodies,artlovers,outdooradventurersandgueststothePugetSoundregionlookingforaconvenientlocationclosetoSEAInternationalAirportandonlyminutesfromSeattle.Theprojectscopeincludesthefollowingactivities:•GeofenceallRentonhotels,downtownattractions,high-visitation/eventareas,thecityofRentonitselfandSEAInternationalAirport•Developageolocation-basedmarketingcampaignusingcollecteddata(foraneventorbrandcampaign)AGENDA ITEM #6. b)
•Targetthosewho’vevisitedinthepast3years,encouragethemtobringafriendandstayovernight•Createcampaignconcepts(2options)•RefinechosenconceptwithinputfromthePortofSeattle(includePortofSeattlelogo)•Developcreativeassetsforcampaign(6sizes/formats);includePortofSeattlelogo•Usingthegeolocationplatform,deliverdigitaladstoreachatargetedaudienceofpotentialvisitorsfromoutsideWashingtonstateusinggeolocationbehaviors•Combinegeolocationdatawithgeolocationdigitalmarketingresultstotrackthosewhointeractedwiththeadsandthenvisitedand/orstayedinpaidlodginginRentontocalculatereturnoninvestmentProjectschedule02:Establishgeolocationsites•Identityandselectspecificlocations(pointsofinterest)forgeofencing•Createavirtual“fence”aroundeachselectedlocation,aswellasthecityofRentonandSEAInternationalAirport•CompletebyJune3003:Createmarketingcampaign•Analyzecollectedgeolocationdata•Developanadcampaignbasedonthedata,strategicallydesignedtoattractpeoplemostlikelytovisitforculturalevents,globalcuisine,outdooractivitiesandovernightstays•Monitorcampaignmetricsandresultsmonthlytoidentityaudienceengagementandwebsitetraffic•Adjustmarketingplanasneededtosupportgrowth•Reviewdata,createadsinJuly;runadsAugusttoOctober(tentative)04:Analyzeandreport•Reviewdata(needatleast30daysafteradsendtotrackvisitationbehavior,accountfortravelplanningandbookingwindow)•SubmitfinalreportandinvoicetothePortbyDecember15,2022MetricsImeasurableoutcomesTheCampaignpartnerswillworkcloselywithJayRaytomonitorthefollowingmetricsthroughoutthecourseoftheyeartodeterminetheefficacyofthecampaignandadjustasnecessarytosupportnoticeableactivityinthefollowingcategories:•NumberofvisitorsfromoutsideofWashingtonstate•ToplocationsoforiginAGENDA ITEM #6. b)
•Topvisitorattractions•Topvisitorevents•Topattractionsbytype(parks,dining,events,entertainment,etc.)•Numberofovernightstays•Averagelengthofstay•Mostpopulardaystovisit•Identifyopportunitiesinpreviouslyinaccessibleniches,suchasculturalevents,marinas,parks,etc.b.ExplainhowyourprojectsupportsthePort’sbusinessobjectivesby:Increasingthenumberofout-of-statevisitorsutilizingSEAInternationalAirportGeolocationdataprovidesinsightsthatmakemarketingcampaignsmoreeffective.Knowingthestatesvisitorscamefrom,wheretheyhavestayedandwhattheydidhelpsusreachpeoplemostlikelytoflytoSEAInternationalAirportandexploreRentonandbeyond.Withitsproximitytotheairport,RentonisanaturalbasecampforvisitorswhowanttoexperienceWesternWashington’sdiversecultures,historyandoutdooradventures.IncreasingtravelerexpenditureswithinWAstate,viauseofPort-relatedfacilities—SEAInternationalAirport,cruiseterminalsorrecreationalmarinasThegeolocationmarketingcampaignwilldeliverinformationtovisitorsaboutRenton’sproximitytoSEAInternationalAirportandalltheactivitiesavailableoncetheyarrive.ThedigitaladcampaignwilldrivevisitorstoVisitRenton.com,wheretheywillseeitinerariesforattractions,restaurantsuggestions,waterfrontactivitiesandthingstodobeforeoraftertheircruiseoutofSeattle.Visitorswillspendmoretime—andmorevacationdollars—whenthey’reawareofthemanyactivitiesherethatmatchtheirinterests.2.CollaborationIn1997,theCityofRenton,inconjunctionwiththeGreaterRentonChamberofCommerce,RentonTechnicalCollege,UWMedicineNalleyMedicalCenterandtheRentonSchoolDistrictlaunchedtheRentonCommunityMarketingCampaign.ThemissionistocollectivelymarkettheRentoncommunitytorecruitqualitycompaniesanddiversifyRenton’semploymentbase.Thefivepartnerscontinuetoworktogetherintheseefforts.Forthegeolocationproject,theCampaignwillcollaboratewithJayRayAds&PRforstrategicplanning,creativedevelopment,implementationandevaluationservices.3.Funds—PortandMatchFundsAllocationa.WhatisthedollaramountyouarerequestingfromthePort($10,000maximum)?$10,000AGENDA ITEM #6. b)
b.Whatisyourcommittedmatchfundsamount(minimumis50%ofrequestedPortfunds)?TheRentonCommunityMarketingCampaignwillmatchthe$10,000fromthePortofSeattleforatotalprojectbudgetof$20,000.Thebudgetallocatesabout$12,000forgeolocationservicesanddataaccess,andabout$8,000forthemarketingcampaign.ThePortspartnershiphasproventobeavaluablecomplementtothemanynewstrategiesthatRentonhasinplaceandhasservedtoaccelerateoureffortsandsupportgrowthbothinthecityandintheregion.AnaturalareatoworktogetherisinsupportoftheRentonCommunityMarketingCampaignanditsworktopromoteourcommunityasadestinationfortourism,recreation,businessopportunityandinvestment.AGENDA ITEM #6. b)
S-00321067 City of Renton Page 1 of 13
ECONOMIC DEVELOPMENT PARTNERSHIP AGREEMENT
BETWEEN
THE PORT OF SEATTLE AND CITY OF RENTON
S-00312067
This Economic Development Partnership Agreement (the " Agreement") is made by and between the
Port of Seattle (the "Port") and the City of Renton ("Agency"), both municipal corporations of the State of
Washington (each, a "Party" or, collectively, the "Parties").
RECITALS
WHEREAS, engaging in the promotion of economic development is a recognized Port purpose
authorized under RCW 53.08.245; and
WHEREAS, RCW 35.21.703 similarly authorizes cities to engage in economic development programs;
and
WHEREAS, RCW 53.08.240(2) permits the Port to contract with another municipality to perform suc h
undertakings each is authorized to perform; and
WHEREAS, the Port Commission of the Port of Seattle established the Economic Development
Partnership Program (the "Program"), to advance the Port' s Century Agenda, promote a dramatic growth
agenda, support the creation of middle class jobs and help address the lack of economic development funding
for local projects; and
WHEREAS, grant funding across the region is very limited for cities that want to pursue economic
development projects or initiatives, and Washington State has not had an economic development grant
program for over 20 years; and
WHEREAS, the Program will provide 38 King County cities per capita funding to advance local
economic development throughout the region, and requires a 50% local mat ch by the cities that receive the
grants; and
WHEREAS, the Program will help the Port advance regional economic vitality through focused
partnerships with King County cities; and
WHEREAS, the Program will make grants to cities that pursue programs and pr ojects that stimulate
business development, job creation and community revit alization, such as small business development,
industry retention and expansion, and other economic development projects that support new investment and
job creation;
NOW, THEREFORE the parties agree as follows:
1. Purpose. The purpose of this Agreement is to establish a contrac tual arrangement under which the
Port will pay the Agency Program funds in the amount set forth on Section 2 solely for the purpose of
carrying out the local init iative described in Exhibit A, attached and incorporated hereto by this reference
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 2 of 13
(the "Project"). This Agreement shall be interpreted in furtherance of this purpose.
2. Responsibilities of the Port. The Port shall contribute One Hundred Twenty Thousand and 00/100
Dollars ($120,000.00) (the "Grant Funds") to assist the Agency in funding the Project. The Port shall disburse
the Grant Funds to the Agency no later than thirty (30) days after receipt of a complete and correct invoice (s)
detailing those Project deliverables completed in accordance with Exhibit A .
3. Responsibilities of the Agency.
3.1 The Agency shall contribute local funds equivalent to at least fifty percent (50%) of the
Grant Funds towards the Project .
3.2 The Agency may contract with local non -profits to complete the Project or elements of the
Project; provided, that the Port shall not, under any circumstance, disburse the Gran t Funds to any of
the Agency's contractors or subcontractors.
3.3 The Agency shall complete the Project no later than December 31, 202 3
3.4 The Agency shall provide a complete and correct invoice(s) detailing those Project
deliverables completed in accordance with Exhibit A no later than December 31, 202 3
4. Term. This Agreement shall be become effective as of the date the Port executes this Agreement and
shall terminate on December 31, 2023, unless earlier terminated under another provision of this Agreement.
5. Termination for Convenience. The Port may terminate this Agreement at any time for any reason,
by giving the Agency thi rty (30) days' written notice. In the event the Agency has completed any portion of
the Project by the time it receives the Port's notice of termination , the Port shall pay the Agency the
percentage of the Grant Funds attributable to the Agency's completed portion of the Project.
6. Termination for Default. Except in the case of delay or failure resulting from circumstances beyond the
control and without the fault or negligence of the Agency, the Port shall be entitled, by written or oral notice to
the Agency, to terminate Agreement for breach of any of the terms and to have all other rights against the
Agency by reason of the Agency's breach as provided by law.
7. Waiver. Failure at any time of the Port to enforce any provision of this Agreement shall not constitute a
waiver of such provision or prejudice the right of the Port to enforce such provision at any subsequent time. No
term or condition of this Agreement shall be held to be waived, modified or deleted except by a written
amendment signed by the Parties
8. Partial Invalidity. If any provision of this Ag reement is or becomes void or unenforceable by force
or operation of law, all other provisions hereof shall remain valid and enforceable.
9. Indemnification and Hold Harmless Agreement. The Agency shall defend, indemnify, and hold
harmless the Port, its Commissioners, officers, employees, and agents (hereafter, collectively, the "Port")
from all liability, claims, damages, losses, and expenses (including, but not limited to attorneys' and
consultants' fees and other expenses of litigation or arbitration) arising out of or related to the fulfillment of
this Agreement; provided, however, if and to the extent that this Agreement is construed to be relative to
the construction, alternation, repair, addition to, subtraction from, improvement to, or maintenance of, any
building, highway, road, railroad, excavation, or other structure, project, development, or improvement
attached to real estate, including moving or demolition in connection therewith, and therefore subject to
Section 4.24.115 of the Revised Code of Washington, it is agreed that where such liability, claim, damage,
loss or expense arises from the concurrent negligence of (i) the Port, and (ii) the Agency, its agents, or its
employees, it is expressly agreed that the Agency's obligations of indemnity under this paragraph shall be
effective only to the extent of the Agency's negligence. Such obligations shall not be construed to negate,
abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise e xist as to
any person or entity described in this paragraph. This paragraph shall not be construed so as to require the
Agency to defend, indemnify, or hold harmless the Port from such claims, damages, losses or expenses
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 3 of 13
caused by or resulting from the sole negligence of the Port.
In any and all claims against the Port, by any employee of the Agency , its agent, anyone directly or indirectly
employed by either of them, or anyone for whose acts any of them may be liable, the indemnification obligation
of this paragraph shall not be limited in any way by any limitation on the amount or type of damages,
compensation benefits payable by or for the Agency, or other person under applicable industrial insurance
laws (including, but not limited to Title 51 of the Revised Code of Washington), it being clearly agreed and
understood by the Parties hereto that the Agency expressly waives any immunity the Agency might have had
under such laws. By executing this Agreement, the Agency acknowledges that the foregoing waiver has been
mutually negotiated by the parties.
The Agency shall pay all attorneys' fees and expenses incurred by the Port in establishing and enforcing the
Port's right under this paragraph, whether or not suit was instituted.
10. Comply with All Laws. The Agency shall at all times comply with all federal, state and local laws,
ordinances and regulations, including but not limited to all environmental laws, which in any manner apply
to the performance of this Agreement.
11. Integration. This Agreement, together with the attached Exhibit A, constitutes the entire agreement
between the Parties and unless modified in writing by an amendment executed by the Parties, shall be
implemented only as described herein.
12. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington.
Any action arising out of this Agreement shall be brought in King County.
13. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be
construed to create an employment relationship between the Agency and the Port.
14. No Entity Created. The Parties agree that nothing in this Agreement shall be construed to create a joint
entity between the Agency and the Port.
15. Notices.
Notices to the Port shall be sent to: Notices to the Agency shall be sent to:
Port of Seattle City of Renton
Economic Development Division 1055 S Grady Way
P. O. Box 1209 Renton WA 98057
Seattle, WA 98111
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 4 of 13
16. Audits and Retention of Records . The Agency in and make all books, records and documents (the
"Records") relating to the performance of this Agreement open to inspection or audit by representatives
of the Port or Washington State during the term of this Agreement and for a period of not less than six (6)
years after termination of the Agreement; provided, that if any litigation, claim or audit arising out of, in
connection with or related to this Agreement is initiated, the Agency shall retain such Records until the
later of
(a) resolution or completion of litigation claim or audit; or (b) six (6) years after the termination of this
Agreement.
17. Amendment. This Agreement may only be amended by written agreement of the Parties.
18. Dispute Resolution. The Parties shall use their best, good faith efforts to cooperatively resolve disputes
that arise in connection with this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the date first set forth
above.
PORT OF SEATTLE CITY OF RENTON
By: Colby Wattling By:
Buyer III
_______________________ ________________________
Signature Signature
_______________________________ ________________________________
Dated Dated
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 5 of 13
EXHIBIT A
1. Project Description: Summarize the project(s) you plan to implement and explain how project(s) address COVID -19
economic issues in your city. Include a brief description of the project goal(s) and summary of COVID -19 economic
impacts being addressed.
In the aftermath of the COVID-19 pandemic, the role of cultural and creative industries in our lives and in recovery
efforts, has become increasingly evident. A well-developed creative economy supports employment, socioeconomic
development, innovation, and cultural preservation within our region.
Along with cultural and creative economies, the tourism industry and small business communities have been the
sectors hit the hardest by the pandemic. With support from the Port, the City of Renton will focus the 2022 -2023
projects on the integration of the arts and culture sector into the processes of community recovery and development
with an emphasis on small business support and tourism development.
The following projects are intended to focus recovery efforts to mitigate the negativ e impacts from the economic
downturn and serve to jumpstart the local recovery process:
• Tourism Development - Promote Renton as a destination for tourism, recreation, business opportunity and
investment using geolocation technology to determine who visits Renton, where they are coming from and what
is driving their visit (i.e., restaurants, hotels, events, parks). Geolocation services provide valuable insights on
who’s visiting, where they visit, whether they stay overnight and if so, how long they stay. Co llected data
provides the opportunities to retarget those visitors to return to Renton. The project will use the data collected
through geolocation to create a targeted marketing campaign that resonates with an audience already engaged
and illustrating a high likelihood of returning to the area and sharing their experience within their networks. A
marketing campaign based on data collected through geolocation technology has the ability to create targeted
promotions for events that resonate with an audience outside the state. The campaign will reach a targeted
audience of potential visitors from outside of Washington state using geolocation behaviors, serving them ads
and then tracking those who interacted with the ads into market and/or paid lodging in Rento n to calculate return
on investment. Ad campaigns will promote multi-cultural events and celebrations of song, dance, food and
music from the rich communities that have earned Renton the designation as one of the most ethnically diverse
cities in the United States.
• Small Business Assistance - through direct service to eastside businesses in response to the economic crisis
caused by COVID-19. Expanding on the recovery efforts of the eastside City partners, the Startup425 program
initiative will continue to provide general business support services and creative solutions for businesses
struggling to regain stability following the negative impacts of COVID -19. Recovery efforts require both local and
regional efforts to build a pathway for prosperity in our community and in response to the COVID-19 economic
crisis. The Startup425 program offers a platform for collaborative efforts between the eastside cities and remains
a priority in Renton. The City of Kirkland will continue to serve as program administrator for an additional year
through year-end 2022. In 2022 and 2023, the focus will remain on providing programs and training to advance
economic recovery and resiliency for those businesses most negatively impacted by the COVID -19 pandemic.
• Small Business Assistance/Promotion - Promote Renton as a center for arts and culture while generating
campaign tools to assist the small business community with their marketing efforts through a film competition.
Working in partnership with the Renton Municipal Arts Commission and REEL Renton, the City will host a
filmmaking challenge designed to support local filmmakers and create short promotional videos to highlight local
businesses and build a name for Renton as a leader in the film industry. Filmmakers will have 50 hou rs to write,
shoot, edit and turn in a film up to four minutes in length. The film must be shot entirely in Renton. Filmmakers
will be assigned a local small business at the beginning of the competition to showcase in their production. The
resulting films will be screened at the Renton Civic Theatre. The top films will receive an award and be presented
at the Seattle Film Summit held in Renton in September 2022. All submitted films will be available online and
used in promotional materials to highlight the arts and small business environment in Renton.
• Small Business Assistance/Relief – Activate a creative hub with local artists and art programming and create a
toolkit with resources and testimonials about the creative economy in Renton, including links for how to get
involved. Economic recovery relies on the ability of creative workers to recuperate after so much of the sector’s
loss resulting from the pandemic. Many artists, especially those operating out of their homes, are isolated, and
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 6 of 13
lack access to resources necessary to safeguard or adapt their business models to shifting consumer habits .
The lack of affordable working space for artists presents challenges to the development and continued support of
a robust local arts and culture tourism industry.
The City will conduct a feasibility study and implement plans to establish an art and culture coworking space at
one of two city-owned facilities downtown. The facility will serve as a free or low-cost space for artist studio and
gallery space and offer programming designed to foster professional art mentoring services and resources
designed to nurture artists’ business abilities.
The City will work with the Renton Municipal Arts Commission to provide programming and review applications
from local artists for use of the studio and gallery space. The arts and culture center will serve to create more
interconnected creative networks and support of a robust local arts and culture tourism industry.
• Small Business Assistance – Build on the development of downtown Renton through a MainStreet challenge
designed to foster the growth of startup businesses in the community and generate additional retail occupancy in
the heart of the city. The Challenge is an entrepreneurial start-up competition which will take place over a period
of approximately 6 months and provide a means by which local or regional merchants can advance their desire
to expand or open a new business downtown. The challenge offers incentive package(s) for retail businesses or
restaurants to locate in downtown Renton no later than Fall 2023. The purpose is to foster economic
development by encouraging additional retail occupancy in downtown Renton and provides a means by which
small businesses can advance their desire to expand or open a brick-and-mortar location. Each winner will
receive an incentive package with a value of $5,000or more in financial assistance over a twelve -month period.
Additional in-kind professional services will be made available by local businesses which may include
accounting, advertising, architectural, banking, legal, signage, social media and search engine training, and
website design services.
The challenge serves to:
o recruit existing businesses to locate in the downtown core in order diversify the mix of offerings in Renton .
o Showcase and market existing available properties in the downtown area.
o Provide entrepreneurial businesses with financial assistance to launch their concepts.
o Identify and connect with startups or home-based businesses to provide resources.
o Create positive buzz and promotion for Downtown Renton.
o Drive consumer traffic to Renton’s Downtown Historic Corridor
o Create opportunities for new long-term property leases in Downtown Renton
o Generate ideas, leads, and insights to aid efforts to support job creation and revenue growth.
The incentive packages are designed to help defray the costs of opening a brick -and-mortar business in the City of
Renton and provide support through business mentoring, marketing support and workforce development. The program
is a collaboration between the Renton Downtown Partnership, Renton Chamber of Commerce, and participating property
owners downtown.
2. Project Scope of Work: Outline project title or components, economic impacts of COVID-19 the project is
addressing, project goals, project deliverables, and metrics (measurable outcomes) using the table below. View
Appendix B for sample metrics, measures of success, and data sources. The table is used in the agreement between
the Port of Seattle and each city.
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 7 of 13
Project Category: Tourism Promotion
Project Goal(s)
Timeline
(Start and
end
dates):
Actions Project metrics Project
outcomes/deliverables
Promote Renton
as a destination
for tourism,
recreation,
business
opportunity and
investment using
the latest
technologies
April 2022 –
November
2023
• Geofence Renton
hotels, attractions,
high- visitation/event
areas, the city of
Renton itself and SEA
International Airport
• Develop a
geolocation-based
marketing campaign
using collected data
(for an event or
brand campaign)
• Target those who’ve
visited in the past 3
years, encourage them
to bring a friend and
stay overnight
• Create campaign
concepts
• Develop creative
assets for campaign;
include Port of Seattle
logo
• Using the
geolocation platform,
deliver digital ads to
reach a targeted
audience of potential
visitors from outside
Washington state using
geolocation behaviors
• Combine geolocation
data with geolocation
digital marketing
results to track those
who interacted with the
ads and then visited
and/or stayed in paid
lodging in Renton to
calculate return on
investment
Number of visitors
from outside of
Washington state
Top locations of
origin
Top visitor
attractions
Top visitor events
Top attractions by
type (parks, dining,
events,
entertainment, etc.)
Number of overnight
stays
Average length of
stay
Most popular daysto
visit
Identify opportunities
in previously
inaccessible niches,
such as cultural
events, marinas,
parks, etc.
Metrics from promotional
activities (advertising,
social media, etc.).
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 8 of 13
Project Category: Small Business Support
Project Goal(s)
Timeline
(Start and
end
dates):
Actions Project metrics Project
outcomes/deliverables
Responded to
the COVID-19
crisis by providing
tools, classes,
workshops for
regional
businesses to
aid in the
economic
recovery for
small
businesses
April 2022 –
November
2023
Deliver a Spring
Foundations Series of
workshops for
entrepreneurs &
startups.
• Deliver a Fall
Foundations Series of
workshops for
entrepreneurs &
startups.
• Market the program
to support
identification,
screening, and
selection of businesses
in Renton who could
benefit from
participation in the
program.
• Provide one-on-one
technical support
services to start-ups,
entrepreneurs, and
small businesses
identified through the
program.
• Increase outreach
efforts to increase
knowledge and
awareness of ongoing
services available to
aid Renton
entrepreneurs and
small business in
regional recovery.
• Maintain log of
business assistance
provided.
• Survey those assisted
through workshops.
• Number of
businesses
contacted with
information about
the program.
• Number of
businesses
participating in the
Foundation series
classes.
• Number of
businesses
receiving one-on-
one support from the
Economic
Development office
in Renton following
a referral from the
program.
• Number of
businesses
receiving
assistance/connecti
on to resources
because of the
program.
• Number of new
businesses opening
in Renton because
of participation in the
program.
• Program report with
evaluation of business
assistance provided
through surveys collected
from workshop participants
• Seat full complement of
participating businesses
• Evaluation of businesses
needs
• Evaluation of metrics
including quantity, sector,
and type of assistance
rendered
• Evaluation of website
metrics
• Evaluation of outreach
and communications
efforts
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 9 of 13
Support local film
industry; Provide
marketing support
for small
businesses;
promote Renton
as a center for
Arts & Culture
April 2022 –
November
2023
(two film
competition
events over
the two year
period)
• Create promotional
videos to highlight
small businesses in
Renton.
• The competition will
be announced through
a call for
artists/filmmakers that
will be distributed to
artists, arts
organizations and artist
networks based locally
and nation-wide.
• The competition will
be held in Renton in
the summer of 2022.
• Films will feature local
businesses and be
used as promotional
material made
available to the
businesses following
the competition and
highlighted in the
Renton Community
Marketing Campaign
through and made
available on
Visitrentonwa.com,
whyrenton.com and
rentondowntown.com.
• The films will be
integrated into the paid
social campaigns ran
through the Renton
Community Marketing
Campaigns and
targeting a fly-in
audience.
• The films will be
screened at the Renton
Civic Théâtre for public
viewing at special
event designed to draw
residents, tourist and
film lovers to downtown
Renton.
• Number of
filmmakers
participating in the
competition and
making connection
with and receiving
information from the
Renton Municipal
Arts Commission.
• Number of films
produced.
• Number of small
businesses
highlighted in the
produced films.
• Number of
attendees at the
screening (attending
the event in
downtown Renton).
• Post-event
feedback from
artists, residents,
and businesses.
• Attendance figures
as available from
event partners
(screenings at Civic
Theatre, awards
event at Seattle Film
Summit).
• Number of short films
created to promote small
businesses in Renton.
• Metrics from promotional
activities (advertising for
the competition, marketing
of the screening event).
• Number of local artists
participating in the film
challenge.
• Number of attendees at
the screening event.
• Number of artists
engaging in the film
competition and connecting
with the Arts Commission
for resources to grow their
business in Renton.
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 10 of 13
Support creative
workforce through
the creation of an
Arts Business
Incubator;
promote Renton
as a center for
Arts & Culture
April 2022 –
November
2023
• Contract with a
design/build company
with an understanding
of the arts & culture
sector to create a plan
to launch an arts
center in downtown
Renton.
•Make contact with
local artists to survey
current needs (and
identify resources and
solutions that can be
addressed in the
creation of the art &
culture co-workspace).
•Implement changes
recommended by the
Design team to the
building out the space
to serve as an
incubator for artists
and center for arts
programming and
business mentoring.
•Create marketing
toolkit to promote the
space that includes
resources and
testimonials about
participating in the
creative economy in
Renton.
•Open an application
for artists to utilize the
space at low or no
cost.
• Partner with local arts
organizations to offer
programming and
connect with artists
around the region
(including, but not
limited to Allied Arts of
Renton, SoCoCulture,
4 Culture, Artist Trust).
• Activate creative co-
workspace in
downtown Renton by
Spring 2023.
• Number of local
artists contacted
about the program
and space.
• Number of local
artists contacted and
subscribed to the
city’s artists’ roster.
•Number of local
artists utilizing the
co-work space (as
studio space, or to
host programming).
•Number of local
artists receiving
assistance.
• Report summarizing
findings of 2022-
2023Creative Co-
workspace.
• Promotional materials
created for the co-
workspace and toolkit for
Arts & Culture in Renton.
• Recommendations for
supporting the growth of
the creative economy in
Renton.
•Number of artists
contacted and receiving
information about the arts
& culture space.
•Number of artists
connected with the Renton
Municipal Arts Commission
as a result of the project.
•Number of artists
responding to the call for
participants.
•Number of artists
connected with resources
to help growthier art
business.
•Number of artists
operating out of the space.
•Number of support
partners participating and
providing support for the
arts & culture space.
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 11 of 13
Foster startups
through an
entrepreneur
challenge
April 2022 –
November
2023
(2 to 3
incentive
packages
over the
course of the
2-year
period)
• Host an entrepreneur
Challenge that
encourages startups to
submit their business
plans to receive
incentive package and
assistance opening a
location in downtown
Renton.
• Create marketing
campaign to promote
the Challenge.
• Identify and contact
small business owners
and entrepreneurs in
Renton about
participating in the
Challenge program.
• Collect information
through surveys to
create a better
understanding of the
needs and challenges
of the startup
community in Renton.
• Work with partners
(Chamber, banks,
marketing firms,
property owners, etc.)
to identify resources to
support entrepreneurs.
• Select 1 to 2
businesses to receive
the incentive package
and additional support
to open a location in
downtown Renton.
• Number of startups
and entrepreneurs
contacted about the
program and space.
• Number of
startups/entrepreneu
rs contacted and
connected with the
Economic
Development office.
• Number of
entrepreneurs
responding to the
Challenge
opportunity.
• Number of
entrepreneurs
receiving
assistance.
• Number of
community partners
offering support for
the program.
• Number of startups
contacted and receiving
information about the
program.
• Number of
startups/entrepreneurs
connected with the Renton
Economic Development
office as a result of the
program.
• Number of businesses
participating in the
Challenge (responses
received during the
application period).
• Number of businesses
connected with resources
to help grow their business.
• Number of new
businesses opening in
downtown Renton because
of the competition.
• Number of jobs created
from the new businesses
that open.
• Number of support
partners participating and
providing support to
entrepreneurs.
3. Connection to Port of Seattle interests: Explain how your project benefits the Port of Seattle and ties to the Port’s
business interests?
*Port business interests tie closely to the health of aviation, maritime/ logistics, manufacturing, and construction/ trades
clusters. Tourism is another important industry to the Port of Seattle.
The project goals outlined above align closely with the objectives of the Port of Seattle and aim to assist in the recovery
efforts and provide opportunities for growth following the struggles created by a community impacted by COVID -19.
The identified projects serve impacted businesses, promote local tourism, encourage local spending, and foster a
better understanding of the challenges faced by entrepreneurs and key industries in the new business climate.
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 12 of 13
The emphasis on tourism promotion in these projects will serve to increase visitor traffic to Renton through SEA
International Airport. Through campaign efforts to grow awareness and increase overnight stays, t he campaigns aim
to make Renton, as a part of the greater Seattle region, a travel destination of choice for visitors outside Washington
state.
Geolocation data provides insights that make marketing campaigns more effective. Knowing the states visitors ca me
from, where they have stayed and what they did helps us reach people most likely to fly to SEA International Airport
and explore Renton and beyond. With its proximity to the airport, Renton is a natural basecamp for visitors who want
to experience Western Washington’s diverse cultures, history, and outdoor adventures.
The focus on improving arts and cultural programs can leverage existing tourism trends and boost overnight stays for
evening and weekend entertainment and potentially increase the length o f stay of the current tourism base.
Strengthening the creative economy and providing for a healthy business environment are key to economic growth in
Renton and the region in the aftermath of the pandemic. The selected projects will provide businesses and arts leaders
with the tools and resources necessary to develop and build connection so that together, they can create jobs, attract
investments, encourage local spending, and stimulate the economy through tourism and consumer purchases.
4. Project Budget: Identify each project budget category, total funds (including the monetary value of in-kind
resources), Port of Seattle funds and City monetary and in-kind matching funds. Include the total funds from each
column in the second to last row. Inc lude the percentage contributions to the Port of Seattle’s contribution in the last
row. This table is used in the agreement between the Port of Seattle and each city.
Project: Project Category
(Please select one
of the categories
provided)
Port of
Seattle
Funds
Awarded:
City
Monetary
Matching
Funds:
City In-kind
Matching
Funds:
Total
Funds
(Including
In-Kind):
Geolocation Marketing
Campaign
Tourism $20,000 $10,000
$30,000
Startup425
Partnership
Small Business
Assistance
$20,000 $10,000 $30,000
Film Competition &
Small Business
Promotions
Small Business
Assistance
$26,667 $13,333 $40,000
Arts & Culture
Incubator
Small Business
Assistance
$33,333 $16,667 $50,000
Main Street
Entrepreneur
Challenge
Small Business
Assistance
$20,000 $10,000 $30,000
Total Funds: $120,000 $60,000 $180,000
Percentage
contribution to
Port Funds*:
100% 50% 0%
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 13 of 13
5. Collaboration with partners: Please identify any community organizations (chamber of commerce, neighborhood
associations, Small Business Development Centers, SCORE, Greater Seattle Partners, etc.) you plan to work with to
complete all or part of your project(s)?
The City of Renton is committed to driving economic growth on a local and regional scale and fully supports the Port’s
efforts to raise the regional image as a business location. The City’s investments in an incubator project and emphasis
on providing support for small businesses will help identify and foster new and existing businesses that add value to
the region and can serve as future partners in sustained growth and vitality of the region.
Tourism promotion for the project identified above are managed by the city’s Economic Development office as part of
a collaborative effort of the Renton Community Marketing Campaign. The campaign is supported by five community
partners including Renton Schools, Renton Technical College, Renton Chamber of Commerce, Valley Med ical and the
City. In addition to the campaign partners, members representing the lodging tax advisory committee (hotel managers,
non-profit leaders, and direct marketing organizations) are included in regular update meetings for their perspective
and insights into the needs and status of the hospitality industry in Renton.
Additional support and regular collaboration exist between partners at the Renton Downtown Partnership (a 501c (3))
and the Renton Municipal Arts Commission.
• Renton Downtown Partnership — The Renton Downtown Partnership unites the community, nonprofits, and
stakeholders to create a vibrant social, cultural, and economic center while celebrating Downtown Renton's
unique historic character.
• Renton Municipal Arts Commission Renton Municipal Arts Commission was formed in 1965. The members
advise the city government about the artistic and cultural development and serve as stewards of the city's art
collection. In addition, the commission strives to support and connect people with arts and cult ure endeavors in
the Renton community. For more information about the Renton Municipal Arts Commission, contact
arts@rentonwa.gov or visit facebook.com/Renton arts.
The City is proud of the success of the current collaboration with the four municipalities participating in efforts to expand
entrepreneurship opportunities across Eastside communities to provide support for local business owners interested
in expanding into foreign markets. Renton continues to join forces with the four partner cities (Redmond, Kirkland,
Issaquah and Bellevue) and the SCORE mentors and leaders in the efforts of the Startup425 to support and foster the
small business environment on the Eastside of the region. In addition, the following organizations are involved in the
planning and execution of the program; King County Library System (KCLS), the Small Business Development Center
(SBDC), the Small Business Administration (SBA), the Service Corps of Retired Executives (SCORE), the Greater
Seattle Partners (GSP), Bellevue College, Washington State Office for Regulatory Innovation and Assistance, and
many others.
6. Use of consultants or contractors: If you plan to use consultants or contractors to complete all or part of the
project, please identify the firm or type of firm you plan to hire for this project.
The Renton Community Marketing Campaign partners work closely with JayRay PR & Creative Marketing to facilitate
contracted services to manage the tourism campaign. This full-service creative marketing and strategic
communication team has proven to be a highly effective partner in the marketing of the city and the region.
The City of Renton Economic Development Division and the Renton Municipal Arts Commission will produce an RFP
to request a feasibility study and design proposal to create an arts and culture center in one of the existing city
facilities downtown. The study and design of the selected contractor will provide the foundation for the development
of an operational arts incubator in downtown Renton.
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 1 of 13
ECONOMIC DEVELOPMENT PARTNERSHIP AGREEMENT
BETWEEN
THE PORT OF SEATTLE AND CITY OF RENTON
S-00312067
This Economic Development Partnership Agreement (the " Agreement") is made by and between the
Port of Seattle (the "Port") and the City of Renton ("Agency"), both municipal corporations of the State of
Washington (each, a "Party" or, collectively, the "Parties").
RECITALS
WHEREAS, engaging in the promotion of economic development is a recognized Port purpose
authorized under RCW 53.08.245; and
WHEREAS, RCW 35.21.703 similarly authorizes cities to engage in economic development programs;
and
WHEREAS, RCW 53.08.240(2) permits the Port to contract with another municipality to perform suc h
undertakings each is authorized to perform; and
WHEREAS, the Port Commission of the Port of Seattle established the Economic Development
Partnership Program (the "Program"), to advance the Port' s Century Agenda, promote a dramatic growth
agenda, support the creation of middle class jobs and help address the lack of economic development funding
for local projects; and
WHEREAS, grant funding across the region is very limited for cities that want to pursue economic
development projects or initiatives, and Washington State has not had an economic development grant
program for over 20 years; and
WHEREAS, the Program will provide 38 King County cities per capita funding to advance local
economic development throughout the region, and requires a 50% local mat ch by the cities that receive the
grants; and
WHEREAS, the Program will help the Port advance regional economic vitality through focused
partnerships with King County cities; and
WHEREAS, the Program will make grants to cities that pursue programs and pr ojects that stimulate
business development, job creation and community revit alization, such as small business development,
industry retention and expansion, and other economic development projects that support new investment and
job creation;
NOW, THEREFORE the parties agree as follows:
1. Purpose. The purpose of this Agreement is to establish a contrac tual arrangement under which the
Port will pay the Agency Program funds in the amount set forth on Section 2 solely for the purpose of
carrying out the local init iative described in Exhibit A, attached and incorporated hereto by this reference
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 2 of 13
(the "Project"). This Agreement shall be interpreted in furtherance of this purpose.
2. Responsibilities of the Port. The Port shall contribute One Hundred Twenty Thousand and 00/100
Dollars ($120,000.00) (the "Grant Funds") to assist the Agency in funding the Project. The Port shall disburse
the Grant Funds to the Agency no later than thirty (30) days after receipt of a complete and correct invoice (s)
detailing those Project deliverables completed in accordance with Exhibit A .
3. Responsibilities of the Agency.
3.1 The Agency shall contribute local funds equivalent to at least fifty percent (50%) of the
Grant Funds towards the Project .
3.2 The Agency may contract with local non -profits to complete the Project or elements of the
Project; provided, that the Port shall not, under any circumstance, disburse the Gran t Funds to any of
the Agency's contractors or subcontractors.
3.3 The Agency shall complete the Project no later than December 31, 202 3
3.4 The Agency shall provide a complete and correct invoice(s) detailing those Project
deliverables completed in accordance with Exhibit A no later than December 31, 202 3
4. Term. This Agreement shall be become effective as of the date the Port executes this Agreement and
shall terminate on December 31, 2023, unless earlier terminated under another provision of this Agreement.
5. Termination for Convenience. The Port may terminate this Agreement at any time for any reason,
by giving the Agency thi rty (30) days' written notice. In the event the Agency has completed any portion of
the Project by the time it receives the Port's notice of termination , the Port shall pay the Agency the
percentage of the Grant Funds attributable to the Agency's completed portion of the Project.
6. Termination for Default. Except in the case of delay or failure resulting from circumstances beyond the
control and without the fault or negligence of the Agency, the Port shall be entitled, by written or oral notice to
the Agency, to terminate Agreement for breach of any of the terms and to have all other rights against the
Agency by reason of the Agency's breach as provided by law.
7. Waiver. Failure at any time of the Port to enforce any provision of this Agreement shall not constitute a
waiver of such provision or prejudice the right of the Port to enforce such provision at any subsequent time. No
term or condition of this Agreement shall be held to be waived, modified or deleted except by a written
amendment signed by the Parties
8. Partial Invalidity. If any provision of this Ag reement is or becomes void or unenforceable by force
or operation of law, all other provisions hereof shall remain valid and enforceable.
9. Indemnification and Hold Harmless Agreement. The Agency shall defend, indemnify, and hold
harmless the Port, its Commissioners, officers, employees, and agents (hereafter, collectively, the "Port")
from all liability, claims, damages, losses, and expenses (including, but not limited to attorneys' and
consultants' fees and other expenses of litigation or arbitration) arising out of or related to the fulfillment of
this Agreement; provided, however, if and to the extent that this Agreement is construed to be relative to
the construction, alternation, repair, addition to, subtraction from, improvement to, or maintenance of, any
building, highway, road, railroad, excavation, or other structure, project, development, or improvement
attached to real estate, including moving or demolition in connection therewith, and therefore subject to
Section 4.24.115 of the Revised Code of Washington, it is agreed that where such liability, claim, damage,
loss or expense arises from the concurrent negligence of (i) the Port, and (ii) the Agency, its agents, or its
employees, it is expressly agreed that the Agency's obligations of indemnity under this paragraph shall be
effective only to the extent of the Agency's negligence. Such obligations shall not be construed to negate,
abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise e xist as to
any person or entity described in this paragraph. This paragraph shall not be construed so as to require the
Agency to defend, indemnify, or hold harmless the Port from such claims, damages, losses or expenses
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 3 of 13
caused by or resulting from the sole negligence of the Port.
In any and all claims against the Port, by any employee of the Agency , its agent, anyone directly or indirectly
employed by either of them, or anyone for whose acts any of them may be liable, the indemnification obligation
of this paragraph shall not be limited in any way by any limitation on the amount or type of damages,
compensation benefits payable by or for the Agency, or other person under applicable industrial insurance
laws (including, but not limited to Title 51 of the Revised Code of Washington), it being clearly agreed and
understood by the Parties hereto that the Agency expressly waives any immunity the Agency might have had
under such laws. By executing this Agreement, the Agency acknowledges that the foregoing waiver has been
mutually negotiated by the parties.
The Agency shall pay all attorneys' fees and expenses incurred by the Port in establishing and enforcing the
Port's right under this paragraph, whether or not suit was instituted.
10. Comply with All Laws. The Agency shall at all times comply with all federal, state and local laws,
ordinances and regulations, including but not limited to all environmental laws, which in any manner apply
to the performance of this Agreement.
11. Integration. This Agreement, together with the attached Exhibit A, constitutes the entire agreement
between the Parties and unless modified in writing by an amendment executed by the Parties, shall be
implemented only as described herein.
12. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington.
Any action arising out of this Agreement shall be brought in King County.
13. No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be
construed to create an employment relationship between the Agency and the Port.
14. No Entity Created. The Parties agree that nothing in this Agreement shall be construed to create a joint
entity between the Agency and the Port.
15. Notices.
Notices to the Port shall be sent to: Notices to the Agency shall be sent to:
Port of Seattle City of Renton
Economic Development Division 1055 S Grady Way
P. O. Box 1209 Renton WA 98057
Seattle, WA 98111
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 4 of 13
16. Audits and Retention of Records . The Agency in and make all books, records and documents (the
"Records") relating to the performance of this Agreement open to inspection or audit by representatives
of the Port or Washington State during the term of this Agreement and for a period of not less than six (6)
years after termination of the Agreement; provided, that if any litigation, claim or audit arising out of, in
connection with or related to this Agreement is initiated, the Agency shall retain such Records until the
later of
(a) resolution or completion of litigation claim or audit; or (b) six (6) years after the termination of this
Agreement.
17. Amendment. This Agreement may only be amended by written agreement of the Parties.
18. Dispute Resolution. The Parties shall use their best, good faith efforts to cooperatively resolve disputes
that arise in connection with this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the date first set forth
above.
PORT OF SEATTLE CITY OF RENTON
By: Colby Wattling By:
Buyer III
_______________________ ________________________
Signature Signature
_______________________________ ________________________________
Dated Dated
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 5 of 13
EXHIBIT A
1. Project Description: Summarize the project(s) you plan to implement and explain how project(s) address COVID -19
economic issues in your city. Include a brief description of the project goal(s) and summary of COVID -19 economic
impacts being addressed.
In the aftermath of the COVID-19 pandemic, the role of cultural and creative industries in our lives and in recovery
efforts, has become increasingly evident. A well-developed creative economy supports employment, socioeconomic
development, innovation, and cultural preservation within our region.
Along with cultural and creative economies, the tourism industry and small business communities have been the
sectors hit the hardest by the pandemic. With support from the Port, the City of Renton will focus the 2022 -2023
projects on the integration of the arts and culture sector into the processes of community recovery and development
with an emphasis on small business support and tourism development.
The following projects are intended to focus recovery efforts to mitigate the negativ e impacts from the economic
downturn and serve to jumpstart the local recovery process:
• Tourism Development - Promote Renton as a destination for tourism, recreation, business opportunity and
investment using geolocation technology to determine who visits Renton, where they are coming from and what
is driving their visit (i.e., restaurants, hotels, events, parks). Geolocation services provide valuable insights on
who’s visiting, where they visit, whether they stay overnight and if so, how long they stay. Co llected data
provides the opportunities to retarget those visitors to return to Renton. The project will use the data collected
through geolocation to create a targeted marketing campaign that resonates with an audience already engaged
and illustrating a high likelihood of returning to the area and sharing their experience within their networks. A
marketing campaign based on data collected through geolocation technology has the ability to create targeted
promotions for events that resonate with an audience outside the state. The campaign will reach a targeted
audience of potential visitors from outside of Washington state using geolocation behaviors, serving them ads
and then tracking those who interacted with the ads into market and/or paid lodging in Rento n to calculate return
on investment. Ad campaigns will promote multi-cultural events and celebrations of song, dance, food and
music from the rich communities that have earned Renton the designation as one of the most ethnically diverse
cities in the United States.
• Small Business Assistance - through direct service to eastside businesses in response to the economic crisis
caused by COVID-19. Expanding on the recovery efforts of the eastside City partners, the Startup425 program
initiative will continue to provide general business support services and creative solutions for businesses
struggling to regain stability following the negative impacts of COVID -19. Recovery efforts require both local and
regional efforts to build a pathway for prosperity in our community and in response to the COVID-19 economic
crisis. The Startup425 program offers a platform for collaborative efforts between the eastside cities and remains
a priority in Renton. The City of Kirkland will continue to serve as program administrator for an additional year
through year-end 2022. In 2022 and 2023, the focus will remain on providing programs and training to advance
economic recovery and resiliency for those businesses most negatively impacted by the COVID -19 pandemic.
• Small Business Assistance/Promotion - Promote Renton as a center for arts and culture while generating
campaign tools to assist the small business community with their marketing efforts through a film competition.
Working in partnership with the Renton Municipal Arts Commission and REEL Renton, the City will host a
filmmaking challenge designed to support local filmmakers and create short promotional videos to highlight local
businesses and build a name for Renton as a leader in the film industry. Filmmakers will have 50 hou rs to write,
shoot, edit and turn in a film up to four minutes in length. The film must be shot entirely in Renton. Filmmakers
will be assigned a local small business at the beginning of the competition to showcase in their production. The
resulting films will be screened at the Renton Civic Theatre. The top films will receive an award and be presented
at the Seattle Film Summit held in Renton in September 2022. All submitted films will be available online and
used in promotional materials to highlight the arts and small business environment in Renton.
• Small Business Assistance/Relief – Activate a creative hub with local artists and art programming and create a
toolkit with resources and testimonials about the creative economy in Renton, including links for how to get
involved. Economic recovery relies on the ability of creative workers to recuperate after so much of the sector’s
loss resulting from the pandemic. Many artists, especially those operating out of their homes, are isolated, and
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 6 of 13
lack access to resources necessary to safeguard or adapt their business models to shifting consumer habits .
The lack of affordable working space for artists presents challenges to the development and continued support of
a robust local arts and culture tourism industry.
The City will conduct a feasibility study and implement plans to establish an art and culture coworking space at
one of two city-owned facilities downtown. The facility will serve as a free or low-cost space for artist studio and
gallery space and offer programming designed to foster professional art mentoring services and resources
designed to nurture artists’ business abilities.
The City will work with the Renton Municipal Arts Commission to provide programming and review applications
from local artists for use of the studio and gallery space. The arts and culture center will serve to create more
interconnected creative networks and support of a robust local arts and culture tourism industry.
• Small Business Assistance – Build on the development of downtown Renton through a MainStreet challenge
designed to foster the growth of startup businesses in the community and generate additional retail occupancy in
the heart of the city. The Challenge is an entrepreneurial start-up competition which will take place over a period
of approximately 6 months and provide a means by which local or regional merchants can advance their desire
to expand or open a new business downtown. The challenge offers incentive package(s) for retail businesses or
restaurants to locate in downtown Renton no later than Fall 2023. The purpose is to foster economic
development by encouraging additional retail occupancy in downtown Renton and provides a means by which
small businesses can advance their desire to expand or open a brick-and-mortar location. Each winner will
receive an incentive package with a value of $5,000or more in financial assistance over a twelve -month period.
Additional in-kind professional services will be made available by local businesses which may include
accounting, advertising, architectural, banking, legal, signage, social media and search engine training, and
website design services.
The challenge serves to:
o recruit existing businesses to locate in the downtown core in order diversify the mix of offerings in Renton .
o Showcase and market existing available properties in the downtown area.
o Provide entrepreneurial businesses with financial assistance to launch their concepts.
o Identify and connect with startups or home-based businesses to provide resources.
o Create positive buzz and promotion for Downtown Renton.
o Drive consumer traffic to Renton’s Downtown Historic Corridor
o Create opportunities for new long-term property leases in Downtown Renton
o Generate ideas, leads, and insights to aid efforts to support job creation and revenue growth.
The incentive packages are designed to help defray the costs of opening a brick -and-mortar business in the City of
Renton and provide support through business mentoring, marketing support and workforce development. The program
is a collaboration between the Renton Downtown Partnership, Renton Chamber of Commerce, and participating property
owners downtown.
2. Project Scope of Work: Outline project title or components, economic impacts of COVID-19 the project is
addressing, project goals, project deliverables, and metrics (measurable outcomes) using the table below. View
Appendix B for sample metrics, measures of success, and data sources. The table is used in the agreement between
the Port of Seattle and each city.
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 7 of 13
Project Category: Tourism Promotion
Project Goal(s)
Timeline
(Start and
end
dates):
Actions Project metrics Project
outcomes/deliverables
Promote Renton
as a destination
for tourism,
recreation,
business
opportunity and
investment using
the latest
technologies
April 2022 –
November
2023
• Geofence Renton
hotels, attractions,
high- visitation/event
areas, the city of
Renton itself and SEA
International Airport
• Develop a
geolocation-based
marketing campaign
using collected data
(for an event or
brand campaign)
• Target those who’ve
visited in the past 3
years, encourage them
to bring a friend and
stay overnight
• Create campaign
concepts
• Develop creative
assets for campaign;
include Port of Seattle
logo
• Using the
geolocation platform,
deliver digital ads to
reach a targeted
audience of potential
visitors from outside
Washington state using
geolocation behaviors
• Combine geolocation
data with geolocation
digital marketing
results to track those
who interacted with the
ads and then visited
and/or stayed in paid
lodging in Renton to
calculate return on
investment
Number of visitors
from outside of
Washington state
Top locations of
origin
Top visitor
attractions
Top visitor events
Top attractions by
type (parks, dining,
events,
entertainment, etc.)
Number of overnight
stays
Average length of
stay
Most popular daysto
visit
Identify opportunities
in previously
inaccessible niches,
such as cultural
events, marinas,
parks, etc.
Metrics from promotional
activities (advertising,
social media, etc.).
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 8 of 13
Project Category: Small Business Support
Project Goal(s)
Timeline
(Start and
end
dates):
Actions Project metrics Project
outcomes/deliverables
Responded to
the COVID-19
crisis by providing
tools, classes,
workshops for
regional
businesses to
aid in the
economic
recovery for
small
businesses
April 2022 –
November
2023
Deliver a Spring
Foundations Series of
workshops for
entrepreneurs &
startups.
• Deliver a Fall
Foundations Series of
workshops for
entrepreneurs &
startups.
• Market the program
to support
identification,
screening, and
selection of businesses
in Renton who could
benefit from
participation in the
program.
• Provide one-on-one
technical support
services to start-ups,
entrepreneurs, and
small businesses
identified through the
program.
• Increase outreach
efforts to increase
knowledge and
awareness of ongoing
services available to
aid Renton
entrepreneurs and
small business in
regional recovery.
• Maintain log of
business assistance
provided.
• Survey those assisted
through workshops.
• Number of
businesses
contacted with
information about
the program.
• Number of
businesses
participating in the
Foundation series
classes.
• Number of
businesses
receiving one-on-
one support from the
Economic
Development office
in Renton following
a referral from the
program.
• Number of
businesses
receiving
assistance/connecti
on to resources
because of the
program.
• Number of new
businesses opening
in Renton because
of participation in the
program.
• Program report with
evaluation of business
assistance provided
through surveys collected
from workshop participants
• Seat full complement of
participating businesses
• Evaluation of businesses
needs
• Evaluation of metrics
including quantity, sector,
and type of assistance
rendered
• Evaluation of website
metrics
• Evaluation of outreach
and communications
efforts
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 9 of 13
Support local film
industry; Provide
marketing support
for small
businesses;
promote Renton
as a center for
Arts & Culture
April 2022 –
November
2023
(two film
competition
events over
the two year
period)
• Create promotional
videos to highlight
small businesses in
Renton.
• The competition will
be announced through
a call for
artists/filmmakers that
will be distributed to
artists, arts
organizations and artist
networks based locally
and nation-wide.
• The competition will
be held in Renton in
the summer of 2022.
• Films will feature local
businesses and be
used as promotional
material made
available to the
businesses following
the competition and
highlighted in the
Renton Community
Marketing Campaign
through and made
available on
Visitrentonwa.com,
whyrenton.com and
rentondowntown.com.
• The films will be
integrated into the paid
social campaigns ran
through the Renton
Community Marketing
Campaigns and
targeting a fly-in
audience.
• The films will be
screened at the Renton
Civic Théâtre for public
viewing at special
event designed to draw
residents, tourist and
film lovers to downtown
Renton.
• Number of
filmmakers
participating in the
competition and
making connection
with and receiving
information from the
Renton Municipal
Arts Commission.
• Number of films
produced.
• Number of small
businesses
highlighted in the
produced films.
• Number of
attendees at the
screening (attending
the event in
downtown Renton).
• Post-event
feedback from
artists, residents,
and businesses.
• Attendance figures
as available from
event partners
(screenings at Civic
Theatre, awards
event at Seattle Film
Summit).
• Number of short films
created to promote small
businesses in Renton.
• Metrics from promotional
activities (advertising for
the competition, marketing
of the screening event).
• Number of local artists
participating in the film
challenge.
• Number of attendees at
the screening event.
• Number of artists
engaging in the film
competition and connecting
with the Arts Commission
for resources to grow their
business in Renton.
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 10 of 13
Support creative
workforce through
the creation of an
Arts Business
Incubator;
promote Renton
as a center for
Arts & Culture
April 2022 –
November
2023
• Contract with a
design/build company
with an understanding
of the arts & culture
sector to create a plan
to launch an arts
center in downtown
Renton.
•Make contact with
local artists to survey
current needs (and
identify resources and
solutions that can be
addressed in the
creation of the art &
culture co-workspace).
•Implement changes
recommended by the
Design team to the
building out the space
to serve as an
incubator for artists
and center for arts
programming and
business mentoring.
•Create marketing
toolkit to promote the
space that includes
resources and
testimonials about
participating in the
creative economy in
Renton.
•Open an application
for artists to utilize the
space at low or no
cost.
• Partner with local arts
organizations to offer
programming and
connect with artists
around the region
(including, but not
limited to Allied Arts of
Renton, SoCoCulture,
4 Culture, Artist Trust).
• Activate creative co-
workspace in
downtown Renton by
Spring 2023.
• Number of local
artists contacted
about the program
and space.
• Number of local
artists contacted and
subscribed to the
city’s artists’ roster.
•Number of local
artists utilizing the
co-work space (as
studio space, or to
host programming).
•Number of local
artists receiving
assistance.
• Report summarizing
findings of 2022-
2023Creative Co-
workspace.
• Promotional materials
created for the co-
workspace and toolkit for
Arts & Culture in Renton.
• Recommendations for
supporting the growth of
the creative economy in
Renton.
•Number of artists
contacted and receiving
information about the arts
& culture space.
•Number of artists
connected with the Renton
Municipal Arts Commission
as a result of the project.
•Number of artists
responding to the call for
participants.
•Number of artists
connected with resources
to help growthier art
business.
•Number of artists
operating out of the space.
•Number of support
partners participating and
providing support for the
arts & culture space.
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 11 of 13
Foster startups
through an
entrepreneur
challenge
April 2022 –
November
2023
(2 to 3
incentive
packages
over the
course of the
2-year
period)
• Host an entrepreneur
Challenge that
encourages startups to
submit their business
plans to receive
incentive package and
assistance opening a
location in downtown
Renton.
• Create marketing
campaign to promote
the Challenge.
• Identify and contact
small business owners
and entrepreneurs in
Renton about
participating in the
Challenge program.
• Collect information
through surveys to
create a better
understanding of the
needs and challenges
of the startup
community in Renton.
• Work with partners
(Chamber, banks,
marketing firms,
property owners, etc.)
to identify resources to
support entrepreneurs.
• Select 1 to 2
businesses to receive
the incentive package
and additional support
to open a location in
downtown Renton.
• Number of startups
and entrepreneurs
contacted about the
program and space.
• Number of
startups/entrepreneu
rs contacted and
connected with the
Economic
Development office.
• Number of
entrepreneurs
responding to the
Challenge
opportunity.
• Number of
entrepreneurs
receiving
assistance.
• Number of
community partners
offering support for
the program.
• Number of startups
contacted and receiving
information about the
program.
• Number of
startups/entrepreneurs
connected with the Renton
Economic Development
office as a result of the
program.
• Number of businesses
participating in the
Challenge (responses
received during the
application period).
• Number of businesses
connected with resources
to help grow their business.
• Number of new
businesses opening in
downtown Renton because
of the competition.
• Number of jobs created
from the new businesses
that open.
• Number of support
partners participating and
providing support to
entrepreneurs.
3. Connection to Port of Seattle interests: Explain how your project benefits the Port of Seattle and ties to the Port’s
business interests?
*Port business interests tie closely to the health of aviation, maritime/ logistics, manufacturing, and construction/ trades
clusters. Tourism is another important industry to the Port of Seattle.
The project goals outlined above align closely with the objectives of the Port of Seattle and aim to assist in the recovery
efforts and provide opportunities for growth following the struggles created by a community impacted by COVID -19.
The identified projects serve impacted businesses, promote local tourism, encourage local spending, and foster a
better understanding of the challenges faced by entrepreneurs and key industries in the new business climate.
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 12 of 13
The emphasis on tourism promotion in these projects will serve to increase visitor traffic to Renton through SEA
International Airport. Through campaign efforts to grow awareness and increase overnight stays, t he campaigns aim
to make Renton, as a part of the greater Seattle region, a travel destination of choice for visitors outside Washington
state.
Geolocation data provides insights that make marketing campaigns more effective. Knowing the states visitors ca me
from, where they have stayed and what they did helps us reach people most likely to fly to SEA International Airport
and explore Renton and beyond. With its proximity to the airport, Renton is a natural basecamp for visitors who want
to experience Western Washington’s diverse cultures, history, and outdoor adventures.
The focus on improving arts and cultural programs can leverage existing tourism trends and boost overnight stays for
evening and weekend entertainment and potentially increase the length o f stay of the current tourism base.
Strengthening the creative economy and providing for a healthy business environment are key to economic growth in
Renton and the region in the aftermath of the pandemic. The selected projects will provide businesses and arts leaders
with the tools and resources necessary to develop and build connection so that together, they can create jobs, attract
investments, encourage local spending, and stimulate the economy through tourism and consumer purchases.
4. Project Budget: Identify each project budget category, total funds (including the monetary value of in-kind
resources), Port of Seattle funds and City monetary and in-kind matching funds. Include the total funds from each
column in the second to last row. Inc lude the percentage contributions to the Port of Seattle’s contribution in the last
row. This table is used in the agreement between the Port of Seattle and each city.
Project: Project Category
(Please select one
of the categories
provided)
Port of
Seattle
Funds
Awarded:
City
Monetary
Matching
Funds:
City In-kind
Matching
Funds:
Total
Funds
(Including
In-Kind):
Geolocation Marketing
Campaign
Tourism $20,000 $10,000
$30,000
Startup425
Partnership
Small Business
Assistance
$20,000 $10,000 $30,000
Film Competition &
Small Business
Promotions
Small Business
Assistance
$26,667 $13,333 $40,000
Arts & Culture
Incubator
Small Business
Assistance
$33,333 $16,667 $50,000
Main Street
Entrepreneur
Challenge
Small Business
Assistance
$20,000 $10,000 $30,000
Total Funds: $120,000 $60,000 $180,000
Percentage
contribution to
Port Funds*:
100% 50% 0%
AGENDA ITEM #6. b)
S-00321067 City of Renton Page 13 of 13
5. Collaboration with partners: Please identify any community organizations (chamber of commerce, neighborhood
associations, Small Business Development Centers, SCORE, Greater Seattle Partners, etc.) you plan to work with to
complete all or part of your project(s)?
The City of Renton is committed to driving economic growth on a local and regional scale and fully supports the Port’s
efforts to raise the regional image as a business location. The City’s investments in an incubator project and emphasis
on providing support for small businesses will help identify and foster new and existing businesses that add value to
the region and can serve as future partners in sustained growth and vitality of the region.
Tourism promotion for the project identified above are managed by the city’s Economic Development office as part of
a collaborative effort of the Renton Community Marketing Campaign. The campaign is supported by five community
partners including Renton Schools, Renton Technical College, Renton Chamber of Commerce, Valley Med ical and the
City. In addition to the campaign partners, members representing the lodging tax advisory committee (hotel managers,
non-profit leaders, and direct marketing organizations) are included in regular update meetings for their perspective
and insights into the needs and status of the hospitality industry in Renton.
Additional support and regular collaboration exist between partners at the Renton Downtown Partnership (a 501c (3))
and the Renton Municipal Arts Commission.
• Renton Downtown Partnership — The Renton Downtown Partnership unites the community, nonprofits, and
stakeholders to create a vibrant social, cultural, and economic center while celebrating Downtown Renton's
unique historic character.
• Renton Municipal Arts Commission Renton Municipal Arts Commission was formed in 1965. The members
advise the city government about the artistic and cultural development and serve as stewards of the city's art
collection. In addition, the commission strives to support and connect people with arts and cult ure endeavors in
the Renton community. For more information about the Renton Municipal Arts Commission, contact
arts@rentonwa.gov or visit facebook.com/Renton arts.
The City is proud of the success of the current collaboration with the four municipalities participating in efforts to expand
entrepreneurship opportunities across Eastside communities to provide support for local business owners interested
in expanding into foreign markets. Renton continues to join forces with the four partner cities (Redmond, Kirkland,
Issaquah and Bellevue) and the SCORE mentors and leaders in the efforts of the Startup425 to support and foster the
small business environment on the Eastside of the region. In addition, the following organizations are involved in the
planning and execution of the program; King County Library System (KCLS), the Small Business Development Center
(SBDC), the Small Business Administration (SBA), the Service Corps of Retired Executives (SCORE), the Greater
Seattle Partners (GSP), Bellevue College, Washington State Office for Regulatory Innovation and Assistance, and
many others.
6. Use of consultants or contractors: If you plan to use consultants or contractors to complete all or part of the
project, please identify the firm or type of firm you plan to hire for this project.
The Renton Community Marketing Campaign partners work closely with JayRay PR & Creative Marketing to facilitate
contracted services to manage the tourism campaign. This full-service creative marketing and strategic
communication team has proven to be a highly effective partner in the marketing of the city and the region.
The City of Renton Economic Development Division and the Renton Municipal Arts Commission will produce an RFP
to request a feasibility study and design proposal to create an arts and culture center in one of the existing city
facilities downtown. The study and design of the selected contractor will provide the foundation for the development
of an operational arts incubator in downtown Renton.
AGENDA ITEM #6. b)
Agreement – 2022 Tourism Marketing Support Program
Contract No. S-00321072
Page 1 of 15
AGREEMENT – S-00321072
This Agreement is between the Port Seattle (the “Port”) and City of Renton (the “Vendor”),
who, in consideration of the mutual promises contained herein, agree:
1. SERVICE
Vendor shall furnish the service(s) specified or indicated in the Agreement Documents
which are generally described as Agreement for Promotion Services (hereinafter also
referred to as the “Services”) as specified herein.
2. AGREEMENT TIME
The initial term of this Agreement shall commence on the date of execution by the Port
and shall not to extend beyond December 31, 2022.
3. AGREEMENT RATES
Payment will be made on a firm fixed price (lump sum) basis in accordance with the
mutually agreed upon Milestones and Schedule of Fees set forth in the Scope of
Work/Specific Requirements, Attachment B. The total potential compensation payable
to Vendor shall not exceed $10,000. Said compensation shall fully compensate Vendor
for all risk, loss, damages or expense of whatever character arising out of the nature of
the Services or the prosecution thereof; and for all expenses incurred in the
consequence of the suspension or discontinuance of the Services as specified under this
Agreement.
4. ORDER OF PRECEDENCE
The provisions of this Agreement are complimentary and shall be interpreted to give
effect to all of its provisions. The Agreement Documents set forth below represent the
entire and integrated Agreement between the Port of Seattle and City of Renton. Any
inconsistency in the Agreement Documents shall be resolved in the following order of
precedence:
1. Agreements Amendments Executed after Agreement Award
2. The Agreement
3. General Conditions, Attachment A
4. Scope of Work/Specific Requirements, Attachment B
AGENDA ITEM #6. b)
Agreement – 2022 Tourism Marketing Support Program
Contract No. S-00321072
Page 2 of 15
The Agreement Documents set forth above represent the entire and integrated
Agreement between the parties hereto.
The parties hereto have signed this Agreement in duplicate. One counterpart each has
been delivered to the Port and Vendor.
PORT OF SEATTLE CITY OF RENTON
By: By: Armondo Pavone
Buyer X, Purchasing City Mayor
Signature Signature
Dated Dated
Address for Giving Notice: Address for Giving Notice:
Port of Seattle, CPO - Procurement 1055 S. Grady Way
P.O. Box 1209 Renton, WA, 98057
Seattle, WA 98111 Email: jkotarski@rentonwa.gov
Phone (206) 728-5615 Phone: 425-430-7271
AGENDA ITEM #6. b)
Agreement – 2022 Tourism Marketing Support Program
Contract No. S-00321072
Page 3 of 15
ATTACHMENT A - GENERAL CONDITIONS
GC-1 TITLES OR HEADINGS: The titles or headings of the sections, divisions, parts, articles,
paragraphs, or subparagraphs, of the Contract Documents are intended only for convenience of
reference and shall not be considered as having any bearing on the interpretation of the text.
GC-2 ABBREVIATIONS: Abbreviations may be utilized throughout the Contract Documents.
Any such abbreviation, unless well-known technical, trade meaning commonly understood in
the Vendor’s industry, will be defined in the particular portion of the Contract Documents
where it is used.
GC-3 INDEMNIFICATION AND HOLD HARMLESS:
A. Vendor shall defend, indemnify, and hold harmless the Port, its Commissioners,
officers, employees, and agents (hereafter, collectively, the “Port”) from all liability,
claims, damages, losses, and expenses (including, but not limited to attorneys’ and
consultants’ fees and other expenses of litigation or arbitration) arising out of or related
to the fulfillment of this Contract (including, without limitation, product liability claims
by persons who may subsequently purchase the Services from the Port, claims for
patent, trademark, copyright, trade or franchising infringement, and from all claims
arising from Vendors failure to comply with paragraphs GC-5, GC-6, GC-14 of these
General Conditions); Provided, however, if and to the extent that these General
Conditions are construed to be relative to the construction, alternation, repair,
addition to, subtraction from, improvement to, or maintenance of, any building,
highway, road, railroad, excavation, or other structure, project, development, or
improvement attached to real estate, including moving or demolition in connection
therewith, and therefore subject to Section 4.24.115 of the Revised Code of
Washington, it is agreed that where such liability, claim, damage, loss or expense arises
from the concurrent negligence of (1) the Port, and (2) Vendor, its agents, or its
employees, it is expressly agreed that Vendor’s obligations of indemnity under this
paragraph shall be effective only to the extent of Vendor’s negligence. Such obligations
shall not be construed to negate, abridge, or otherwise reduce any other right or
obligation of indemnity which would otherwise exist as to any person or entity
described in this paragraph. This paragraph shall not be construed so as to require
Vendor to defend, indemnify, or hold harmless the Port from such claims, damages,
losses or expenses caused by or resulting from the sole negligence of the Port.
B. In any and all claims against the Port, by any employee of Vendor, its agent,
anyone directly or indirectly employed by either of them, or anyone for whose acts any
of them may be liable, the indemnification obligation of subparagraph “A” above shall
not be limited in any way by any limitation on the amount or type of damages,
compensation benefits payable by or for Vendor, or other person under applicable
industrial insurance laws (including, but not limited to Title 51 of the Revised Code of
Washington), it being clearly agreed and understood by the parties hereto that Vendor
AGENDA ITEM #6. b)
Agreement – 2022 Tourism Marketing Support Program
Contract No. S-00321072
Page 4 of 15
expressly waives any immunity Vendor might have had under such laws. By executing
the Contract Vendor acknowledges that the foregoing waiver has been mutually
negotiated by the parties.
C. Vendor shall pay all attorneys’ fees and expenses incurred by the Port in
establishing and enforcing the Port’s right under this paragraph, whether or not suit was
instituted.
GC-4 COMPLY WITH ALL LAWS:
The Vendor shall at all times comply with all federal, state and local laws, ordinances and
regulations, including but not limited to those environmental laws and other laws listed in the
Contract Documents and other laws referred to herein, which in any manner apply to the
performance of this Contract. Such compliance shall include, but is not limited to, the payment
of all applicable taxes, royalties, license fees, penalties and duties.
GC-5 NON-DISCRIMINATION AND EQUAL EMPLOYMENT:
During the performance of this Contract, the Vendor, for itself, its assignees, and successors in
interest agrees to comply with the requirements of the following non-discrimination statutes
and authorities which are hereby incorporated; including but not limited to:
A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252),
(prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21;
B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose
property has been acquired because of Federal or Federal-aid programs and projects);
C. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as
amended, (prohibits discrimination on the basis of disability); and 49 CFR part 27;
D. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.),
(prohibits discrimination on the basis of age);
E. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
F. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope,
coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age
Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms “programs or activities” to include all of the
programs or activities of the Federal-aid recipients, sub-recipients and Vendors, whether
such programs or activities are Federally funded or not);
G. Titles II and III of the Americans with Disabilities Act, which prohibit
AGENDA ITEM #6. b)
Agreement – 2022 Tourism Marketing Support Program
Contract No. S-00321072
Page 5 of 15
discrimination on the basis of disability in the operation of public entities, public and
private transportation systems, places of public accommodation, and certain testing
entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation
regulations at 49 CFR parts 37 and 38;
H. The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. §
47123) (prohibits discrimination on the basis of race, color, national origin, and sex);
I. Executive Order 12898, Federal Actions to Address Environmental Justice in
Minority Populations and Low-Income Populations, which ensures discrimination against
minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects on minority
and low-income populations;
J. Executive Order 13166, Improving Access to Services for Persons with Limited
English Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure compliance with
Title VI, you must take reasonable steps to ensure that LEP persons have meaningful
access to your programs (70 Fed. Reg. at 74087 to 74100);
K. Title IX of the Education Amendments of 1972, as amended, which prohibits you
from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et
seq.)
GC-6 NON-DISCRIMINATION POLICY: It is the basic policy of the Port of Seattle to provide
equal opportunity to the users of all Port services and facilities and all contracting entities.
Specifically, the Port will not tolerate discrimination against any persons on grounds of age,
race, color, national origin/ancestry, ethnicity, religion, disability, Family Medical Leave Act
(FMLA) use, pregnancy, sex/gender, sexual orientation, whistleblower status, military
affiliation, marital status, workers’ compensation use, transgender status, political beliefs, or
any other protected status, as guaranteed by local, state and federal laws. The equal
opportunity principles in employment and subcontracting described in this policy shall apply to
the Port’s employees, customers, consultants, Vendors, and suppliers to the extent possible as
required by law. Submission of a properly executed Contract constitutes a contractual
commitment to the terms of this resolution.
GC-7 CONTRACT TIME: All time limits stated in the Contract Documents, specifically including
the Contract Time, are of the essence of this Contract. While the Buyer may, in certain
circumstances, provide a written extension, reduction or waiver of certain time limits, the
Contract Time may be extended or reduced only by Amendment.
GC-8 EXTENSIONS OF CONTRACT TIME; COMPENSATION:
A. Force Majeure. If an extension of Contract Time is warranted as a result of force
majeure, Vendor will not be responsible for delays in delivery due to acts of God, fire,
AGENDA ITEM #6. b)
Agreement – 2022 Tourism Marketing Support Program
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strikes, epidemics, war, riot, delay in transportation or railcar transport shortages
PROVIDED VENDOR NOTIFIES THE PORT, IMMEDIATELY IN WRITING OF SUCH PENDING
OR ACTUAL DELAY. The extension of Contract Time will be limited to the period of time
the Port determines the procurement was delayed/extended. All decisions by the Port
regarding extensions of time shall be final.
B. Reasonable Delays. The Vendor should anticipate that some reasonable delays,
including those caused by normal weather patterns, will occur. The Vendor shall not be
entitled to any compensation, damages, or extension of the Contract Time for such
reasonable delays.
C. Non-Excusable and Non-Compensable Delays. Delays in the prosecution of the
Services that could have been avoided by the exercise of due care, coordination and
diligence on the part of the Vendor, its suppliers are neither excusable nor compensable
under the Contract. No extension of Contract Time or increase in the Contract Sum shall
be allowed for any claimed delay that is caused by or results from the breach, fault,
negligence, or collusion of the Vendor, or its suppliers.
GC-9 AUDITS AND RETENTION OF RECORDS:
A. The Port or its designee and other authorized representatives of the State of
Washington shall have the right to inspect, audit or copy documents for the evaluation
and determination of any issue related to the Contract or to the Vendor’s performance
thereunder, specifically including but not limited to any Claims brought by the Vendor or
any supplier at all reasonable times.
B. For the above-referenced purpose, all of the documents related to this Contract
shall be open to inspection, audit, or copying by the Port or its designee:
• During the Contract Time;
• For a period of not less than six (6) years after the date of Contract Completion
or termination of the Contract; and
• If any Claim, audit, or litigation arising out of, in connection with, or related to
this Contract is initiated, all documents and records shall be resolved or
completed, whichever occurs later.
• The Vendor shall retain the documents related to this Contract for the periods
required above. The Vendor shall also ensure that the documents of all suppliers
shall be retained and open to similar inspection or audit for the periods required
above by incorporating the provisions of this Audit Paragraph into any
agreements with suppliers related to this Contract.
C. The Vendor, its suppliers shall make a good faith effort to cooperate with the
AGENDA ITEM #6. b)
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Port and its designees when the Port gives notice of its need to inspect or audit
documents.
D. The cost of the audit shall be borne by the Port unless the results of such audit
reveal a discrepancy of more than two percent (2%) reported in accordance with the
Concession Fees requirement of the Agreement for any twelve (12) month period. In the
event of such discrepancy, the full cost of the audit shall be borne by the Vendor, and
Vendor shall promptly pay all additional fees owing to the Port. No additional
compensation will be provided to the Vendor, its suppliers for time or money spent in
complying with the requirements of this Audit Paragraph. If the Vendor is formally
dissolved, assigns or otherwise divests itself of its legal capacity under this Contract,
then it shall notify the Port and preserve all documents, at its expense, as directed by
the Port.
E. In the event that Vendor’s books of accounts are not maintained in the Puget
Sound region, they shall be made available for audit locally within five (5) business days
of a request by the Port, or Vendor shall pay in full, any travel and related expenses of
Port representative(s) to travel the location outside the Puget Sound region. In addition,
The Port shall have the right to conduct a “surprise” audit not more frequently than
twice every twenty four months, and, in the event that Vendor’s books and records are
not maintained locally, Vendor shall further pay in full, any travel and related expenses
of the Port representative(s) to travel the location outside the Puget Sound region for
such “surprise” audit.
F. This Audit Paragraph shall survive for six (6) years after the termination or
expiration of this Contract, or conclusion of all Claims, audits or litigation, whichever
occurs later.
GC-10 TERMINATION:
A. TERMINATION FOR CONVENIENCE: Either party may terminate this Contract at
any time for any reason, by giving the other party thirty (30) days’ written notice. In the
event the vendor has completed any portion of the Project by the time it receives the
Port’s notice of termination, the Port shall pay Vendor the percentage of funds
attributable to the Vendor’s completed portion of the project.
B. TERMINATION FOR DEFAULT: Except in the case of delay or failure resulting from
circumstances beyond the control and without the fault or negligence of the Vendor,
the Port shall be entitled, by written or oral notice to the Vendor, to terminate the
Agreement for breach of any of the terms and to have all other rights against the
Vendor by reason of the Vendor’s breach as provided by law.
GC-11 REMEDIES: Any decisions by the Port to pursue any remedy provided for in paragraph
GC-10 herein shall not be construed to bar the Port from the pursuit of any other
remedy provided by law or equity in the case of similar, different or subsequent
AGENDA ITEM #6. b)
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breaches of this Contract.
GC-12 WAIVER: Failure at any time of the Port to enforce any provision of the Contract shall
not constitute a waiver of such provision or prejudice the right of the Port to enforce such
provision at any subsequent time. No term or condition of this Contract shall be held to be
waived, modified or deleted except by a written Amendment signed by the parties hereto.
GC-13 PARTIAL INVALIDITY: If any provision of this Contract is or becomes void or
unenforceable by force or operation of law, all other provisions hereof shall remain valid and
enforceable.
GC-14 PUBLIC DISCLOSURE: Vendor acknowledges that the PORT may be required to disclose
information provided by Vendor pursuant to the Washington State Public Disclosure Act (RCW
Chapter 42.56). The PORT will determine whether any requested documents should be
disclosed. In no event shall the Port be liable to Vendor for any disclosure of documents and
information, including work product, excluded inventions and intellectual property rights it
deems necessary to disclose under the law.
GC-15 GOVERNING LAW/VENUE: The laws of the State of Washington shall govern disputes
concerning this Contract and the venue of any action relating hereto shall be in the Superior
Court for the County of King, State of Washington.
GC-16 SUBCONTRACTING/ASSIGNMENT: Vendor shall not assign or transfer this Agreement or
any interest therein, nor shall this Agreement or any interest there under be assignable or
transferable by operation of law or by any process or proceeding of any court, or otherwise
without the advance written consent of the Port.
GC-17 SERVICE OF NOTICES BY OR ON THE VENDOR:
Any written notice required under the Contract to be given by or to the Vendor may, at the
option of either party, be served on or by the Vendor by Electronic Transmission, personal
service, certified or registered mail, or recognized overnight courier. Delivery of the notice will
be made to the last address provided in writing to the Buyer. Notices shall be deemed
delivered: (i) when sent through via Electronic Transmission, (ii) when personally delivered; (iii)
on the third day after mailing when sent by certified or registered mail and the postmark
affixed by the United States Postal Service shall be conclusive evidence of the date of mailing;
or (iv) on the first business day after deposit with a recognized overnight courier if deposited in
time to permit overnight delivery by such courier as determined by its posted cutoff times for
receipt of items for overnight delivery to the recipient.
GC-18 EXECUTION OF THE AGREEMENT FORM:
The Contract is not binding upon the Port until the Contract is fully executed. No Proposer shall
have a right, interest or claim with respect to the Contract or the Services until the Contract is
fully executed. After being executed by the Port, the Vendor will receive a copy of the
AGENDA ITEM #6. b)
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Contract No. S-00321072
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Agreement Form. Services prosecuted prior to the full execution of the contract is at the sole
risk of the Vendor.
End of Attachment A - General Conditions
AGENDA ITEM #6. b)
Agreement – 2022 Tourism Marketing Support Program
Contract No. S-00321072
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ATTACHMENT B - SCOPE OF WORK/SPECIFIC REQUIREMENTS
1. Scope of Work:
Project goals
The goal of the Renton Community Marketing Campaign is to promote Renton as a
destination for tourism, recreation, business opportunity and investment using the latest
technologies. The campaign goals align closely with the objectives of the Port of Seattle
and aim to increase visitor traffic to Renton through SEA International Airport.
Through campaign efforts to grow awareness and increase overnight stays, the campaign
aims to make Renton, as a part of the greater Seattle region, a travel destination of choice
for visitors outside Washington state.
The plan for 2022 is to use geolocation technology to determine Renton visitor
demographics, including where visitors come from and what drives their visit (i.e., hotels,
events, parks, attractions). Geolocation data can also provide valuable insights on
whether visitors stay overnight and if so, how long they stay. Collected data provides the
opportunities to retarget those visitors to return to Renton. The project will use the data
collected through geolocation to create a targeted marketing campaign that resonates
with an audience already engaged and illustrating a high likelihood of returning to the
area and sharing their experience within their networks.
A marketing campaign based on data collected through geolocation technology has the
ability to create targeted promotions of events that resonate with an audience outside
the state. A geolocation marketing campaign campaign will include developing a targeted
audience of potential visitors from 50+ miles outside of Renton and outside of
Washington state using geolocation visitation habits, serving them ads and then tracking
attribution (of those who saw the ad, how many visited Renton; and how many stayed
overnight in a Renton lodging property.)
Ad campaigns will leverage multi-cultural events and celebrations of song, dance, food
and music from the rich communities that have earned Renton the designation as one of
the most ethnically diverse cities in the United States.
Scope of work
The project will target an audience outside of Washington state with digital ads that
highlight Renton as a destination for cultural travelers. Ads will focus on top visitor drivers,
which may include foodies, art lovers, outdoor adventurers and guests to the Puget Sound
region looking for a convenient location close to SEA International Airport and only
minutes from Seattle. After geofencing the Renton area and reviewing data back to 2018,
an ad focus will be determined to best maximize ad spend.
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Agreement – 2022 Tourism Marketing Support Program
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The project scope includes the following activities:
• Geofence all Renton hotels, downtown attractions, high-visitation/event areas
(parks and outdoor spaces), the city of Renton itself and SEA International Airport
• Develop a geolocation-based marketing campaign using collected data (may be for
an event or brand campaign)
• Target those who’ve visited in the past 3 years, encourage them to stay overnight
• Create campaign concepts (2 options)
• Refine chosen concept (include Port of Seattle logo)
• Design digial geolocation ad (6 sizes/formats) and campaign landing page; include
Port of Seattle logo
• Coordinate with Port of Seattle for review and approval of Port logo placement
• Using the geolocation platform, deliver digital ads to reach a targeted audience of
potential visitors from 50+ miles outside of Renton and outside of Washington state
using geolocation behaviors
• Combine geolocation data with geolocation digital marketing results to track Renton
visitor demographics including where visitors came from and advertising attribution
(of those who saw the ad, how many visited Renton; and how many stayed
overnight in a Renton lodging property)
Geolocation data provides insights that make marketing campaigns more effective.
Knowing the states visitors came from, where they have stayed and what they did helps
us reach people most likely to fly to SEA International Airport and explore Renton and
beyond. With its proximity to the airport, Renton is a natural basecamp for visitors who
want to experience Western Washington’s diverse cultures, history and outdoor
adventures.
The geolocation marketing campaign will deliver information to visitors about Renton’s
proximity to SEA International Airport through a campaign landing page on
VisitRenton.com and all the activities available once they arrive. Visitors will see
itineraries for attractions, restaurant suggestions, waterfront activities and things to do
before or after their flight or cruise out of Seattle by clicking through to read content on
the website that interests them. Visitors will spend more time—and more vacation
dollars—when they’re aware of the many activities here that match their interests.
Collaboration
In 1997, the City of Renton, in conjunction with the Greater Renton Chamber of
Commerce, Renton Technical College, UW Medicine/Valley Medical Center and the
AGENDA ITEM #6. b)
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Contract No. S-00321072
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Renton School District, launched the Renton Community Marketing Campaign. The
mission is to collectively market the Renton community to recruit quality companies and
diversify Renton's employment base. The five partners continue to work together in
these efforts.
For the geolocation project, the Campaign will collaborate with JayRay Ads & PR for
strategic planning, creative development, implementation and evaluation services.
2. Metrics/Measurable Outcomes
The Campaign partners will work closely with JayRay to monitor the following metrics
throughout the course of the year to determine the efficacy of the campaign and adjust
as necessary to support noticeable activity in the following categories:
• Total visitor days (in-state and out-of-state)
• Total trips (day trips and overnights) and average length of stay
• Top visitor markets
• Top visitor points of interest
• Top visitor events (tentative)
• Top points of interest (Renton hotels, downtown, parks/outdoor spaces,
attractions…)
• Average length of stay
• Most popular days to visit (weekday vs. weekend)
• Identify opportunities in previously inaccessible niches, such as cultural events,
outdoor spaces, etc.
3. Timeline
April-June: Establish geolocation sites
• Identify and select specific locations (points of interest) for geofencing
• Create a virtual “fence” around each selected location, as well as the city of
Renton and SEA International Airport
• Complete by June 30
July-September: Create geolocation marketing campaign
• Analyze collected geolocation data
• Develop a geolocation marketing campaign based on the data, strategically
designed to attract people most likely to visit overnight
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Agreement – 2022 Tourism Marketing Support Program
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• Design ad in July; run ad August to September
• Monitor campaign metrics and results monthly to identify audience engagement
and website traffic (note: geolocation data has a two-week lag)
• Adjust campaign as needed
October-November: Analyze and report
• Review data (need at least 30 days after ads end to track visitation behavior,
account for travel planning and booking window)
• Submit final report and invoice to the Port by December 1, 2022
4. Port Approval and Use of Port logo
a. All projects must identify the Port of Seattle (POS) as a partner or sponsor via use
of the Port logo. Prior to advertising execution or implementation, POS requires
a review/approval of the proposed placement and schedule of the POS logo on
advertising, promotion materials, booth displays, online, digital, or printed
materials.
b. POS may request periodic project updates from its co-operative partner.
5. Payment by the Parties
a. Port shall contribute $10,000 to the total cost of the expenses incurred by the
Vendor.
b. Vendor shall contribute a minimum of $5,000 matched funds of which no more
than 25% shall be identified as management oversight and administration of the
project. If your stated match fund amount is more than 50% of Port awarded
funds, you will be held accountable for the higher stated match fund amount
and will need to provide documentation for the higher stated match fund
amount, as well as for all Port awarded funds.
6. Port awarded funds and Match funds: 2 to 1 Ratio Required. Please complete and refer
to the following listed contract fund allocation, since you’ll be required to provide
documentation for all actual Port awarded fund expenditures and actual match fund
expenditures in your final report.
AGENDA ITEM #6. b)
Agreement – 2022 Tourism Marketing Support Program
Contract No. S-00321072
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Description: Port of
Seattle
Funds:
Matching
Funds:
Total
Funds:
Tourism Geofencing Campaign $10,000 $10,000 $20,000
TOTAL FUNDS $10,000 $10,000 $20,000
Any funds obtained from the Port for tourism activities are to be used specifically, once
approved, for projects which are detailed in the Scope of Work. The focus of the Scope
of Work should be aligned with increasing the number of out-of-state visitors (and/or
increasing out-of-state visitor expenditures within WA State) who will use Port facilities;
SEA International Airport, cruise terminals and/or recreational marinas.
7. Invoicing and Reporting
Initial request for 50% of Port awarded funds:
a. If requested, the Port of Seattle (POS) may authorize up to 50% of the POS
awarded funds in advance of the event or promotional activity, pending receipt,
review, and approval of valid documentation that clearly confirms project
initiation commitment. Valid documentation includes a report summary of
project scope of work completed in addition to third party fully signed
agreements and/or third party paid invoices.
b. Do you plan to submit an invoice together with valid supporting documentation
that confirms project initiation commitment, once the agreement is executed,
for up to 50% of POS awarded funds?
Yes ☐
No ☒
Final Report Requirements:
a. Upon project completion, a final report, including a summary of the scope of
work, detailed metrics, and outcomes achieved, as well as all supporting paid
invoice expenditures for both actual Port and match fund amounts are required.
b. All final invoice expenditures must be listed as either Port funds or match funds
as a 2:1 ratio (for every $2.00 Port funds, a $1.00 match fund is required).
c. The final report must be submitted to POS on/before the due date for review
and approval. Upon approval of the final report and supporting documentation,
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Agreement – 2022 Tourism Marketing Support Program
Contract No. S-00321072
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the awarded organization may invoice the Port for the final report approved Port
awarded fund amount.
Final Report Due Date: December 1, 2022
8. Miscellaneous
No Port funds can be used to underwrite general or capital expenses associated with a
tourism event or program already in progress.
AGENDA ITEM #6. b)
AB - 3115
City Council Regular Meeting - 02 May 2022
SUBJECT/TITLE: 2022 Parks and Recreation Combined Fee Waiver Requests
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Parks & Recreation Department
STAFF CONTACT: Roberta Graver, Administrative Assistant
EXT.: x6604
FISCAL IMPACT SUMMARY:
Total amount of event or usage fees to be waived equals $ 20,675.00 as identified in the breakdown below.
SUMMARY OF ACTION:
The City of Renton provides numerous opportunities to engage in the community, its culture, and its citizens
through single, seasonal, and reoccurring programs and events. Fee waivers are provided to groups who
provide these opportunities, who may not be able to put them on with the added burden of these logistical
parking, rental, usage, and permit fees.
This request is a compilation of six Parks and Recreation fee waiver requests, totaling $20,675.00. The
breakdown is as follows:
1. Farmer’s Market (Tuesdays, July 5–September 27, 2022 - 13 dates): 150 parking passes in the City Center
Parking Garage for staff/volunteers/vendors; from noon to 8:00 pm. Total fee waiver of parking fees for
150 passes x 13 weeks at $6 each totaling $11,700.00.
2. Renton River Days event planning requests the City Center Parking Garage be open and free of charge for
all public use on July 22 and 23, 2022. Total fee waiver of parking fees for 250 parking passes for two, 6+
hours days, totaling $2,400.00.
3. Renton Park Run (Every Saturday morning January 1-December 31, 2022) is a weekly, free 5k run/walk
parkrun event along Cedar River Trail from the Renton Community Center eastward, requests the $85.00
Special Event application fee be waived.
4. Summer Search Seattle is putting on “Dream See Do Day”, a family-oriented event at Gene Coulon
Memorial Park. Total event fee waiver request of $405.00.
5. Centro Rendu of St. Vincent de Paul is holding a Children’s Day community event at 2720 NE 7th St ,
Renton, in partnership with the City of Renton , requests the Special Event application fee of $85 be
waived.
6. Renton, Lindbergh, Hazen, and Liberty High School Golf Teams (April 22, 2022 through November 1,
2022) uses the Maplewood Golf Course for practice and matches, utilizing driving range balls and
green fees. Total golf course fee waiver request of $6,000.00.
EXHIBITS:
AGENDA ITEM #6. c)
A. 2022 Farmers Market Waiver Request
B. 2022 Renton River Days Fee Waiver Request
C. 2022 ParkRun Fee Waiver Request
D. 2022 Summer Search Seattle Fee Waiver Request
E. 2022 Centro Rendu Fee Waiver Request
F. 2022 MWGC High School Fee Waiver Request
STAFF RECOMMENDATION:
Approve the requested combined fee waivers of $20,675.00 for park, shelte r rental, parking garage pass,
permit, and usage fees for community events in 2022.
AGENDA ITEM #6. c)
CITY OF RENTON
PARKS AND RECREATION DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee waiver and/or reduction requests will be submitted for approval to the City Council via
the Finance Committee.
Request date:
Name of group:
Group contact/number:
Address (Street, State, Zip):
Email address:
Date of event:
Number in party:
Location/Address:
Type of event:
Staff contact/number:
What is the total cost of the rental and applicable fees?
What is the cost of the fee waiver or reduction requested?
Describe event and explain why a reduction or waive of fees will benefit our Renton citizens:
AGENDA ITEM #6. c)
CITY OF RENTON
PARKS AND RECREATION DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee waiver and/or reduction requests will be submitted for approval to the City Council via
the Finance Committee.
Request date:
Name of group:
Group contact/number:
Address (Street, State, Zip):
Email address:
Date of event:
Number in party:
Location/Address:
Type of event:
Staff contact/number:
What is the total cost of the rental and applicable fees?
What is the cost of the fee waiver or reduction requested?
Describe event and explain why a reduction or waive of fees will benefit our Renton citizens:
AGENDA ITEM #6. c)
.0CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the
Finance Committee.
Request Date: 02/04/2022
Name of Group: Renton parkrun (parkrun USA)
Group Contact Person: Karen Gates Contact Number: 206-459-7833
Address (Street, State, Zip): 18206 152nd Ave SE Renton WA 98058
Email Address: renton@parkrun.com
Date of Event: Every Saturday (9 am)
Number in Party: On average, 30-50 with room to grow
Location Name/Address: Cedar River Trail (starting and ending under 405 overpass)
Type of Event: 5K run/walk
Staff Contact Name/Telephone: Karen Gates
What is the total cost of the rental and applicable fees? $85
What is the cost of the fee waiver or reduction requested? $85 in perpetuity
Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens:
We would like to request that the $85 fee be waived in perpetuity. Renton parkrun intends to continue
year-round and a one-time waiver of fees by Renton City Council in perpetuity would prevent the annual
request process.
Renton parkrun is a community event managed completely by volunteers that encourages
physical activity and connection with others. It is a part of parkrun USA, a non-profit
organization. A requirement to host a local parkrun event is obtaining landowner permission
without an associated cost to the organization. This allows parkrun to be free for all participants
for all time. Our participants range in age from 4 to mid-80s with times ranging from just under
17 minutes to well over an hour. We attract families, individuals seeking connection with others
in the community, walkers, joggers, and elite runners. There’s a place for everyone and it ’s a
welcoming, safe environment where everyone feels welcome and valued no matter what their
ability and pace. This regular opportunity for physical activity and the use of a local trail system
C:\Users\jmerriman\Desktop\FarmersMarketPkg2014.doc
AGENDA ITEM #6. c)
is a great addition to the city-run programs that exist, but without the investment of staff time
or oversight on a weekly basis.
C:\Users\jmerriman\Desktop\FarmersMarketPkg2014.doc
AGENDA ITEM #6. c)
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee waiver and/or reduction requests will be submitted for approval to the City Council via
the Finance Committee.
Request date:
Name of group:
Group contact/number:
Address (Street, State, Zip):
Email address:
Date of event:
Number in party:
Location/Address:
Type of event:
Staff contact/number:
What is the total cost of the rental and applicable fees?
What is the cost of the fee waiver or reduction requested?
Describe event and explain why a reduction or waive of fees will benefit our Renton citizens:
AGENDA ITEM #6. c)
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee waiver and/or reduction requests will be submitted for approval to the City Council via
the Finance Committee.
Request date:
Name of group:
Group contact/number:
Address (Street, State, Zip):
Email address:
Date of event:
Number in party:
Location/Address:
Type of event:
Staff contact/number:
What is the total cost of the rental and applicable fees?
What is the cost of the fee waiver or reduction requested?
Describe event and explain why a reduction or waive of fees will benefit our Renton citizens:
AGENDA ITEM #6. c)
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the
Finance Committee.
Request Date: 4/20/2022
Name of Group: Renton, Lindbergh, Hazen and Liberty High School Golf Teams
Group Contact Person: John Kinsley (Liberty), Talia Walton (RSD)
Contact Number: (Liberty) 425-437-4807 ; (RSD) 425-204-2385
Address (Street, State, Zip): Liberty High - 16655 SE 136th Street Renton, WA 98059
Renton School District - 300 SW 7th Street, Renton, WA 98057
Email Address: ZelinskiD@issaquah.wednet.edu ; talia.walton@rentonschools.us
Date of Event: April 22, 2022 through November 1, 2022
Number in Party: 48
Location Name/Address: Maplewood Golf Course / 4050 Maple Valley Hwy, Renton, WA 98058
Type of Event: High School Golf Teams - driving range balls and green fees for matches
Staff Contact Name/Telephone: Steve Meyers / 425-430-6803
What is the total cost of the rental and applicable fees? $6,000
What is the cost of the fee waiver or reduction requested? $6,000
Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens :
To promote golf in the Renton/Issaquah school districts and continue the relationship between
high schools and the Parks and Recreation Dept. ( Community Services Dept.) ie. inter-local
agreement through the Recreation Division. In addition, golf course staff coordinate community
service invovlement with approved teams to assist the golf course with repairing divots, picking
up garage, and sanding the seeding of fairways and tee boxes.
AGENDA ITEM #6. c)
AB - 3117
City Council Regular Meeting - 02 May 2022
SUBJECT/TITLE: Close Out to CAG-21-184 with RCNW for the 2021 Runway PCC Panel
Repair Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Airport
STAFF CONTACT: William Adams, Civil Engineer III
EXT.: 7473
FISCAL IMPACT SUMMARY:
The fiscal impact of close out to CAG-21-184 with RCNW for the 2021 Runway PCC Panel Repair Project is
$47,201.97. The full cost of this closeout will be funded by the Airport 422.725103 account.
SUMMARY OF ACTION:
The 2021 Runway PCC Panel Repair Project consisted of removing damaged concrete panels at the south end
of the runway and pouring new ones in their place. The project has been completed per the contract. The City
has received notification that the State D epartment of Labor and Industries has provided a release certificate
for the contractor and City is now authorized to close out this project.
EXHIBITS:
A. Pay Estimate No. 2
B. Final Contract Voucher Certificate
C. Certification for Release of Contract Bond & Retainage Bond
D. Notice of Completion of Public Works Contract
E. Affidavit of Wages Paid
STAFF RECOMMENDATION:
Authorize the Mayor to execute Close out of CAG-21-184 with Road Construction Northwest, Inc. for
$47,201.97 for the 2021 Runway PCC Panel Repair Project.
AGENDA ITEM #6. d)
TO:FINANCE DIRECTOR
FROM:AIRPORT DIRECTOR
CONTRACTOR:RCNW
CONTRACT NO.CAG-21-184 ESTIMATE NO.2
PROJECT:2021 RUNWAY PCC PANEL REPAIR DATE:April 14, 2022
1.CONTRACTOR EARNINGS THIS ESTIMATE $42,871.91
2.SALES TAX @ 10.1%$4,330.06
3.TOTAL CONTRACT AMOUNT THIS ESTIMATE $47,201.97
4.EARNINGS PREVIOUSLY PAID CONTRACTOR $448,895.94
5. *EARNINGS DUE CONTRACTOR THIS ESTIMATE $42,871.91
6.SUBTOTAL - CONTRACTOR PAYMENTS $491,767.85
7.RETAINAGE ON PREVIOUS EARNINGS $0.00
8. **RETAINAGE ON EARNINGS THIS ESTIMATE $0.00
9.SUBTOTAL - RETAINAGE $0.00
RETAINAGE IS HELD IN A RETAINAGE BOND
10.SALES TAX PREVIOUSLY PAID $45,338.49
11.SALES TAX DUE THIS ESTIMATE $4,330.06
12.SUBTOTAL - SALES TAX $49,668.55
*(50%xLINE1)
**(RETAINAGE: GRAND TOTAL:$541,436.40
FINANCE DEPARTMENT ACTION:
PAYMENT TO CONTRACTOR (Lines 5 and 11):
ACCOUNT 422.725103.015.594.46.63.000 $47,201.97
$47,201.97
RETAINED AMOUNT (Line 8):
ACCOUNT $0.00
TOTAL THIS ESTIMATE:$47,201.97
CHARTER 116, LAWS OF 1965
CITY OF RENTON CERTIFICATION
I, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF
PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE
SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED
HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID
OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM
AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM
SIGNED:
AGENDA ITEM #6. d)
Contractor ''
Road Construction Northwest,Inc
City 'State Zip Date
City Contract Number City Project Number Federal-AidNumber(ifapplicable)
Date Work PhysicallyComplete Final
11/16/2021 $541
,436.
40CONTRACTOR’SCE
RT
IFI
CA
TI
ON
INALCONTRACTVOUCH R CERT FICATE
Street Address
PO Box 2228
Contract Title
2021 Runway PCC Panel Repair Project
I,The undersigned,having first been duly sworn,certify that I am authorized to sign for the claimant;that in connection with the work
performed and to the best of my knowledge no loan,gratuity or gift in any form whatsoever has been extended to any emp oyee of
the City of Renton nor have I rented or purchased any equipment or materials from any employee of the City of Renton;I further
certify that the attached final estimate is a true and correct statement showing all the monies due me from the City of Renton for
work performed and material furnished under this contract;that l have carefully examined said ?nal estimate and understand the
same and that I release the City of Renton from any and all claims of whatsoever nature which i may have,arising out of the
performance of said contract,which are not set forth in said estimate.
\
Contractor Authorized Signature (Required)
Jeff Kanyer -President
Printed Signature Name
Subscribed and sworn to before me this day of 0 2
Notary Public in and for the State of W35hl"9(
Renionresidingat
inal estimate to be based upon actual measurements,a d to be true and correct.
Publi
c
Admin
istrator
DateofCounc'|Acceptance
Contra
ctor’:
clai
ms
ianmustbeincludedandtheContractor’sCerticationmustbelabeledindicatlnaclaimisattached
PublicWorksDept,SectionManagerApprovedDate
The City of Ren
ton
her
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acceptsthecompletedcontract,pursuanttoSection1-05.12oftheContractProvisions
C
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OFRENT
ON
CERTIFICATIO
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I
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OFRENT
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ACCEPTANCE
Pr
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Signature I,theattached1°AGENDA ITEM #6. d)
Armondo Pav
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Acco
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Paya
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Department
Admi
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tive
ServicesDivision
Certification for Release of Contract Retainage
CAG#Project Title
21-184 2021 RUNWAY PCC PANEL REPAIR PROJECT
I hereby certify,as Project Manager representing the City of Renton,that:
1.All work required by the above cited contract wascompleted on:Date 11/16
/21
2.Acceptance by the City Council was granted on:Date 9/9/
21
If City Council acceptance is not required (less than $150,000)see acceptance by Mayor De
par
tme
nt
Head
below.(Reference )
3.No liens have been received within 30 days of completion date from any persons,subcontractors o
r
men,
who have performed or provided any work or material on subject contract
4.Allintents to Pay Prevailing Wages and all Affidavits of Wages Paid (including all subcontractors)hav
e
b
e
e
n
verified
and copies have been forwarded to Finance.(see attached)
DateE
MayorLevelAcceptance
osterbetween$35000$150,000)
radebetween$40,000$150,000)
/Tradebetween$65000$150,000)
DepartmentHeadLevelAcceptance
(SmallWorksRosterunder$35,000)
(SingleCraft/Tradeunder$40,000)
(MultipleCraft/Tradeunder$65000)
Manage
r
Willi
am
Ad
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PolicandProcedure25002
(Small R
Single
(Multiple
AGENDA ITEM #6. d)
Revised #
Assigned to:
UBI Number:
Yes No
Yes
Telephone #
Bond Number:
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
Date Work Commenced Date Work Completed
Contractor Address
Date Contract Awarded
Retainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name:
Department Use Only
Original
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Date Assigned:
Job Order Contracting
Federally funded transportation project?
Contractor's Name
Description of Work Done/Include Jobsite Address(es)
Affidavit ID*
No (if yes, provide Contract Bond Statement below)
Name & Mailing Address of Public Agency
E-mail Address
Contract Number
Notice is hereby given relative to the completion of contract or project described below
Date:Contractor's UBI Number:
Date Work Accepted
Were Subcontracters used on this project? If so, please complete Addendum A. Yes No
$
$$
$$
$$
%
$
$$
Contact Name:Title:
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Amount Disbursed
p
Sales Tax Rate
Contract Amount
NOTE: These two totals must be equal
TOTAL
Comments:
Sales Tax Amount
Reductions ( - )
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
TOTAL
Liquidated Damages
Email Address: Phone Number:
p
Sub-Total
Additions ( + )
Amount Retained
(If various rates apply, please send a breakdown)
Contract Release
(855) 545-8163, option # 4
ContractRelease@LNI.WA.GOV
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa.gov
F215-038-000 10-2014REV 31 0020e (10/26/15)
p@g
AGENDA ITEM #6. d)
Subcontractor's Name:UBI Number: (Required)Affidavit ID*
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (10/26/15)F215-038-000 10-2014
AGENDA ITEM #6. d)
Project Information
Project Name:2021 Runway PCC Panel Repair
Project Description:Panel Repair
Job Site Address/Directions:
Prime Contractor Name:R C N W
Prime Contractor Registration Number:RCNW*CN978L6
Contract Number:CAG-21-184
Prime Contractor Phone Number:425-254-9999
Project Dollar Amount:$407,260.00
Contract Type Description:Bid-Build (Traditional)
Bid Due Date:8/23/2021
Contract Award Date:8/24/2021
Awarding Agency:RENTON, CITY OF 1055 S GRADY WAY RENTON, WA - 98055
Awarding Agency Contact:William Adams
Awarding Agency Contact Phone Number:425-430-6510
Apprentice Utilization Required:No
OMWBE Utilization Required:No
Is this a Housing Act of 1937 project?No
Bond Waived?No
Retainage Waived?No
Federally Funded Project?No
Intents/Affidavits Filed For Project
Intent Id Company Name UBI Contrctor Reg#Account Id Intent File Date Affidavit Id Affidavit File Date
1182111 MCCANN TRUCKING & EXCAVATING 602286020 MCCANTE979K3 05271502 9/30/2021 1103042 3/22/2022
1182956 OLSON BROTHERS PRO-VAC LLC 602170975 OLSONBP985J2 56550201 10/5/2021 1097454 2/28/2022
1181045 R C N W 602286010 RCNW*CN978L6 05271501 9/27/2021 1103037 3/22/2022
1182417 SALINAS CONSTRUCTION, INC 600316188 SALINI*217QG 37565400 10/1/2021 1094798 2/16/2022
1182398 SALINAS SAWING & SEALING INC 601717158 SALINSS044LO 03325400 10/1/2021 1098676 3/4/2022
1185414 SALINAS SAWING & SEALING INC 601717158 SALINSS044LO 03325400 10/14/2021 1094795 2/16/2022
Contractor/Sub Contractor On Project
The information shown below is as of today’s date and based on the UBI supplied on intents for this
project. Select the contractor to view additional information about their status with L&I.
Company Name UBI Contrctor Reg#Account Id License Status Account Status Is Debarred
MCCANN TRUCKING & EXCAVATING 602286020 MCCANTE979K3 05271502 Active Active No
OLSON BROTHERS PRO-VAC LLC 602170975 OLSONBP985J2 56550201 Active Active No
R C N W 602286010 RCNW*CN978L6 05271501 Active Active No
SALINAS CONSTRUCTION, INC 600316188 SALINI*217QG 37565400 Active Active No
SALINAS SAWING & SEALING INC 601717158 SALINSS044LO 03325400 Active Active No
L&I’s Status of Release on this Project
There is no status of release for this project
Back
(https://lni.wa.gov)
AGENDA ITEM #6. d)
AB - 3116
City Council Regular Meeting - 02 May 2022
SUBJECT/TITLE: Authorization to Purchase Fleet Vehicle
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works Maintenance Services
STAFF CONTACT: Ron Kahler, Fleet Manager
EXT.: 2600
FISCAL IMPACT SUMMARY:
The total cost of the vehicle is $288,300.77 and the total amount of replacement reserve accumulated for
these vehicles is $270,788.60. The Shortage of $17,512.17 will be covered by the surface water fund. Staff
request approval to purchase the vehicle and additional budget appropriation of $288,300.77. The additional
appropriation will be included on the Q2 2022 budget adjustment.
SUMMARY OF ACTION:
The Public Works Fleet Section has obtained a quote for the purchase of one vehicle for the Surface Water
Department. The requested purchases will replace existing vehicles B170 . Electric or Hybrid options are not
available. The purchases will be in addition to those outlined in the 2021-2022 budget. Since initially
purchased, this vehicle has been troublesome, the vehicle power hybrid system has been repaired many times
and is no longer supported by the manufacturer. Recently the vehicle exhibited safety problems while
operating on public roadways. The vehicle needs costly repairs that may not result in a satisfactory running
vehicle. The vehicle was scheduled to be in the 2023-2024 501 Equipment Rental Vehicle Acquisition and
Replacement Schedule. Based on the age of the vehicle, the cost of repairs, and the ongoing viability of this
equipment, it is in the best interest of the City to replace this vehicle 1 year earlier than anticipated.
Existing
Vehicle
Year
Purchased
Replacement Make
& Model
Replacement
Cost
Vendor & State
Contract Bid Number
B170
2012
30,292 Mi Ford F550 $288,300.77
Cues
HGAC SC01-21
TOTAL $288,300.77
EXHIBITS:
A. Cues Quote Huston Galveston Area Council SC01-21
STAFF RECOMMENDATION:
Authorize the purchase of one Surface water department vehicle totaling 288,300.77. The Vehicle will be
purchased from Cues Manufactory using Houston Galveston Area Council Contract SC01-21
AGENDA ITEM #6. e)
March 28, 2022
Renton, City of
Rocky Sittner
3555 NE 2nd Street
Renton, Washington 98056
RE: Storm van
Dear Rocky,
Here is the pricing you requested for replacement of your storm van. Please see attached component list for
greater detail. In summary, the system includes:
2019 Cues CCTV van - Storm
•Ford F550 diesel chassis with 16’ box
•Power boom crane with LED lighting package
•Chassis back up camera
•SEE folding bumper
•Transporter storage drawer with washing grate in kick plate
•Tool drawers in kick plate
•Workbench over reel
•Arrow boards
•Roof mount AC
•Evolution 3 interior package – REVERSE LAYOUT
•Closet and bench storage seat in control room
•Side door with folding steps – passenger side
•Wash down system – 30 gallon
•Upper and lower cabinets in equipment room
•5 drawer Moduline tool chest
•Tool hangers and MH grate roller storage compartment
•Aluminum lined base cabinet
•32” flat panel rear monitor
•7.5 KW Onan commercial generator
•OZ3 LED camera
•Compact Pipe Ranger(CPR)
•CPR wheels sets for 6”, 8”-10-15”
•CPR rear viewing camera
•Power lift for CPR
•Truck mount reel with pull out drip tray and 1,000’ cable
•Auto payout feature for reel
•Summit wireless electronics package
•Gnet hardware
•Transfer existing Gnet license to new van
•Roller kit
•Delivery
•2 days training
AGENDA ITEM #6. e)
HGAC SC01-21 Price $261,142 + WA sales tax
10.4% $27,158.77
Total $288,300.77
FOB: Destination
Terms: Net 30 (municipality)
Delivery: 90 – 120 days ARO
Quote valid for 45 days
Let me know if you have any questions.
Sincerely,
Gillian Wilson
Cues NW Territory Manager
AGENDA ITEM #6. e)
AB - 3118
City Council Regular Meeting - 02 May 2022
SUBJECT/TITLE: Professional Services Agreement with Moore Iacofanco Goltsman
(MIG), Inc. for Preliminary and Final Design Services for the Renton
Connector Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Transportation Systems Division
STAFF CONTACT: Bob Hanson, Transportation Design Manager
EXT.: 7223
FISCAL IMPACT SUMMARY:
This professional services agreement for preliminary and final design services with MIG, Inc. totals
$1,244,283.67. The Renton Connector Project design budget for 2022 is $1,742,910.96, of which $1,500,000 is
a Federal Highway Administration (FHWA) grant.
SUMMARY OF ACTION:
The Renton Connector Project will design a continuous non -motorized facility along Burnett Avenue S
between S 2nd Street and S 5th Street via separated walkways, protected bicycle lanes (cycle track), and a
shared-use path. This project will also include landscaped medians, reconfigured public parking areas, curb
ramp upgrades to ADA standards, and traffic signalization improvements.
The purpose of the Renton Connector Project is to create a signature north-south non-motorized connection
in the downtown core via a corridor for pedestrians and cyclists between the Cedar River and the South
Renton Transit Center via S 7th Street. This becomes an essential link that connects to the Cedar River Trail,
Lake to Sound Trail, Lake Washington Loop Trail, and the Eastside Rail Corridor.
This professional services agreement retains the services of MIG, Inc. for preliminary and final design services
for the project. During preliminary design, the consultant will perform project management, document
review, survey and base-mapping, evaluate traffic and parking operations, perform geotechnical investigation
and preliminary stormwater analysis, design transportation and urban features to a 10% design report,
perform public outreach, and evaluate Greenroads Certificati on requirements.
During final design, the consultant will complete stormwater and ADA documentation, assist in submittal of
the Project Prospectus to the Washington State Department of Transportation, facilitate a constructability
review, conduct project management, conduct public outreach, support the City in permitting, support the
City in preparation of right-of-way documentation, support Greenroads certification and develop 50%, 100%,
and Bid Set plans, specifications, and estimate. This agreement al lows for retention of the consultant for
construction management services during construction under a future contract supplement.
The duration of this contract and work effort is estimated to be 18-24 months.
EXHIBITS:
A. Agreement
AGENDA ITEM #6. f)
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute a professional services agreement with MIG, Inc. to provide
preliminary and final design services totaling $1,244,283.67 for the Renton Connector Project.
AGENDA ITEM #6. f)
Page 1 of 14 Local Agency Professional Services Negotiated Hourly Rate Consultant
Agreement Revised 03/30/2021
Local Agency Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number: Does this Require DES filing? Yes No
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes % No DBE Participation
Yes % No MBE Participation
Yes % No WBE Participation
Yes % No SBE Participation
Maximum Amount Payable:
Index of Exhibits
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit I
Exhibit J
Scope of Work
DBE Participation
Preparation and Delivery of Electronic Engineering and Other Data
Prime Consultant Cost Computations
Sub-consultant Cost Computations
Title VI Assurances
Certification Documents
Liability Insurance Increase
Alleged Consultant Design Error Procedures
Consultant Claim Procedures Agreement Number:
AGENDA ITEM #6. f)
Page 2 of 14 Local Agency Professional Services Negotiated Hourly Rate Consultant
Agreement Revised 03/30/2021
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm/Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I.General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II.Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached
hereto and by this reference made a part of this AGREEMENT. The Scope of Work was developed utilizing
performance based contracting methodologies.
III.General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
AGENDA ITEM #6. f)
Page 3 of 14 Local Agency Professional Services Negotiated Hourly Rate Consultant
Agreement Revised 03/30/2021
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26 shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation
outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the total
amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBE firms
maximum practicable opportunities.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms involved with this
AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE
Participation. Non-minority, woman owned DBEs does not count towards UDBE goal attainment.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C –
Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be
without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
If to CONSULTANT:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
IV.Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. This AGREEMENT may require filing with the Department of Enterprise Services (DES)
pursuant to RCW 39.26.140. If such approval is required by DES, this AGREEMENT shall not bind the
AGENCY until approved by DES. If the AGREEMENT must be approved by DES, work cannot begin, nor
payment made until ten (10) or more working days following the date of filing, and until approved by DES. Any
subsequent SUPPLEMENTAL AGREEMENT may also be subject to filing and/or approval from DES. All
work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT titled
“Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established
completion time.Agreement Number:
AGENDA ITEM #6. f)
Page 4 of 14 Local Agency Professional Services Negotiated Hourly Rate Consultant
Agreement Revised 03/30/2021
V.Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES.
The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov).
A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate,
and Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the
negotiated hourly rates shown in Exhibits “D” and “E” attached hereto and by reference made part of this
AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT’s
direct labor rates and indirect cost rate computations and agreed upon fee. The accepted negotiated rates shall
be memorialized in a final written acknowledgment between the parties. Such final written acknowledgment
shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted negotiated rates
shall be applicable from the approval date, as memorialized in a final written acknowledgment, to 180 days
following the CONSULTANT’s fiscal year end (FYE) date.
The direct (raw) labor rates and classifications, as shown on Exhibits “D” and “E” shall be subject to
renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days
following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must
be made to the other party within ninety (90) days following the CONSULTANT’s FYE date. If no such
written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits “D” and
“E”, will remain in effect for the twelve (12) month period.
Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations
to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12)
month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgement
between the parties. Such final written acknowledgement shall be incorporated into, and become a part of,
this AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and
classifications to aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates
and classifications, the AGENCY shall perform an audit of the CONSULTANT’s books and records to
determine the CONSULTANT’s actual costs. The audit findings will establish the direct (raw) labor rates and
classifications that will be applicable for the twelve (12) month period.
The fee as identified in Exhibits “D” and “E” shall represent a value to be applied throughout the life
of the AGREEMENT.
The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of
the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year
rates under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These
rates will be applicable for the twelve (12) month period. At the AGENCY’s option, a provisional and/or
conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in
effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during
the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of
the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect
cost rate and/or extension will be considered on a case-by-case basis, and if granted, will be memorialized in a
final written acknowledgement.
The CONSULTANT shall maintain and have accessible support data for verification of the components of the
hourly rates, i.e., direct (raw) labor, indirect cost rate, and fee (profit) percentage. The CONSULTANT shall
bill each employee’s actual classification, and actual salary plus indirect cost rate plus fee.
Agreement Number:
AGENDA ITEM #6. f)
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B. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT.
These charges may include, but are not limited to, the following items: travel, printing, long distance telephone,
supplies, computer charges. The CONSULTANT shall comply with the rules and regulations regarding travel
costs (excluding air, train, and rental car costs) in accordance with the WSDOT’S Accounting Manual M 13-
82, Chapter 10 – Travel Rules and Procedures, and all revisions thereto. Air, train and rental card costs shall
be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 “Travel Costs.” The
billing for direct non-salary costs shall include an itemized listing of the charges directly identifiable with these
SERVICES. The CONSULTANT shall maintain the original supporting documents in their office. Copies of
the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be
necessary for the SERVICES provided under this AGREEMENT.
C. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (1.)
The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, “Extra
Work.” No minimum amount payable is guaranteed under this AGREEMENT.
D. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in
A and B above. The monthly billings shall be supported by detailed statements for hours expended at the rates
established in Exhibit “D,” including names and classifications of all employees, and billings for all direct non-
salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT’s employees,
the AGENCY may conduct employee interviews. These interviews may consist of recording the names,
titles, salary rates, and present duties of those employees performing work on the SERVICES at the time of
the interview.
E. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be
made promptly upon its verification by the AGENCY after the completion of the SERVICES under this
AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other
related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT
may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the
AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to
any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may
pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit all required adjustments will be made and reflected in a final payment. In the event that such final
audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. Per the WSDOT’s “Audit Guide for Consultants,” Chapter 23 “Resolution Procedures,” the
CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin the appeal process
to the AGENCY for audit findings.
F. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT’s Internal Audit Office and /or at the request of the AGENCY’s Project Manager.
Agreement Number:
AGENDA ITEM #6. f)
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VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each Task Order
unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fee costs for the sub-consultant shall be
negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be memorialized
in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result
in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
Agreement Number:
AGENDA ITEM #6. f)
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VIII.Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964
(42 U.S.C. Chapter 21 Subchapter V § 2000d
through 2000d-4a)
• Federal-aid Highway Act of 1973
(23 U.S.C. Chapter 3 § 324)
• Rehabilitation Act of 1973
(29 U.S.C. Chapter 16 Subchapter V § 794)
• Age Discrimination Act of 1975
(42 U.S.C. Chapter 76 § 6101 et. seq.)
• Civil Rights Restoration Act of 1987
(Public Law 100-259)
• American with Disabilities Act of 1990
(42 U.S.C. Chapter 126 § 12101 et. seq.)
• 23 CFR Part 200
• 49 CFR Part 21
•49 CFR Part 26
• RCW 49.60.180
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit
“F” attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit
“F” in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the
Regulations or directives issued pursuant thereto.
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of
termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this
AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs in accordance with the termination for other than default clauses listed previously.
Agreement Number:
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The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
XII.Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE), the AGENCY and their
officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
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to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and/or the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or the AGENCY, its agents, officers, employees, sub-consultants, subcontractors
and or vendors, of any tier, or any other persons for whom the STATE and/or the AGENCY may be legally liable,
the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s
negligence or the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or
vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall
be included in any AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of
any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, its agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE’s and/or the AGENCY’s, their agents’, officers’ and employees’ failure to comply
with specific written instructions regarding use provided to STATE and/or the AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the Parties.
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULT ANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Agreement Number:
AGENDA ITEM #6. f)
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Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability
is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional liability to
third parties be limited in any way.
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
Agreement Number:
AGENDA ITEM #6. f)
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XIII.Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV.Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV.Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the AGENCY
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit
“G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III
“General Requirements” prior to its performance of any SERVICES under this AGREEMENT.
XVII.Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
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XVIII.Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver’s license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, STATE
and AGENCY security data, or information which may jeopardize any part of the project that relates to any of
these types of information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest
confidence and not to make use of the State’s Confidential Information for any purpose other than the performance
of this AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential
Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State’s Confidential Information was received; who received, maintained and used the State’s Confidential
Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
Agreement Number:
AGENDA ITEM #6. f)
Page 13 of 14 Local Agency Professional Services Negotiated Hourly Rate Consultant
Agreement Revised 03/30/2021
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information.
XIX.Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
Agreement Number:
AGENDA ITEM #6. f)
Page 14 of 14 Local Agency Professional Services Negotiated Hourly Rate Consultant
Agreement Revised 03/30/2021
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into
in relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise
in writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
AGENDA ITEM #6. f)
Exhibit A - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit A
Scope of Work
Project No.
Agreement Number:
AGENDA ITEM #6. f)
Exhibit B - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021
Exhibit B
DBE Participation Plan
Agreement Number:
AGENDA ITEM #6. f)
Exhibit C - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
B. Roadway Design Files
C. Computer Aided Drafting Files
Agreement Number:
AGENDA ITEM #6. f)
Exhibit C - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 2 of 4
D. Specify the Agency’s Right to Review Product with the Consultant
E. Specify the Electronic Deliverables to Be Provided to the Agency
F. Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
AGENDA ITEM #6. f)
Exhibit C - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 3 of 4
II. Any Other Electronic Files to Be Provided
III. Methods to Electronically Exchange Data
AGENDA ITEM #6. f)
Exhibit C - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 4 of 4
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfers Format
AGENDA ITEM #6. f)
Exhibit D - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
AGENDA ITEM #6. f)
Exhibit E - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit E
Sub-consultant Cost Computations
There isn’t any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting” of this AGREEMENT.
Agreement Number:
AGENDA ITEM #6. f)
Agreement Number ____________ Local Agency Professional Services Negotiated
Hourly Rate Consultant Agreement Revised 03/30/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1.Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts
and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, (Title of Modal Operating Administration), as they may be amended from time to time, which
are herein incorporated by reference and made a part of this contract.
2.Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices
when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
[Include Modal Operating Administration specific program requirements.]
3.Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and
the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. [Include
Modal Operating Administration specific program requirements.]
4.Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient or the (Title of Modal
Operating Administration) to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of a contractor is in the exclusive possession of another who fails
or refuses to furnish the information, the contractor will so certify to the Recipient or the (Title of Modal
Operating Administration), as appropriate, and will set forth what efforts it has made to obtain the information.
5.Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the (Title of Modal
Operating Administration) may determine to be appropriate, including, but not limited to:
a.withholding payments to the contractor under the contract until the contractor complies; and/or
b.cancelling, terminating, or suspending a contract, in whole or in part.
6.Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in
every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient or the (Title of Modal Operating Administration) may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction,
the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In
addition, the contractor may request the United States to enter into the litigation to protect the interests of the
United States.
AGENDA ITEM #6. f)
Agreement Number ____________ Local Agency Professional Services Negotiated
Hourly Rate Consultant Agreement Revised 03/30/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
•Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
•The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
•Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
•Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
•The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination
on the basis of age);
•Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
•The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded or not);
•Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
•The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
•Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
•Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
•Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
AGENDA ITEM #6. f)
Exhibit G - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of _______________________________
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
AGENDA ITEM #6. f)
Exhibit G - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
whose address is
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant)Date
Agreement Number:
AGENDA ITEM #6. f)
Exhibit G - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit G-1(b) Certification of
I hereby certify that I am the:
Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
AGENDA ITEM #6. f)
Exhibit G - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D. Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant)Date
Agreement Number:
AGENDA ITEM #6. f)
Exhibit G - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature (Authorized Official of Consultant)Date
Agreement Number:
AGENDA ITEM #6. f)
Exhibit G - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer’s
representative in support of * are accurate, complete, and current
as of **.
This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:
Signature Title
Date of Execution***:
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
AGENDA ITEM #6. f)
Exhibit H - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 1
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations
and Insurance of this Agreement is amended to $.
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $.
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $.
• Include all costs, fee increase, premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit.
Agreement Number:
AGENDA ITEM #6. f)
Exhibit I - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 2
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
AGENDA ITEM #6. f)
Exhibit I - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 2 of 2
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
• If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
AGENDA ITEM #6. f)
Exhibit J - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 1 of 2
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total
of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
Agreement Number:
AGENDA ITEM #6. f)
Exhibit J - Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Revised 03/30/2021 Page 2 of 2
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency’s summation of hours by classification for each firm that should be included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 1 of 21
City of Renton
Renton Connector
Preliminary and Final Design
INTRODUCTION
Project Background
On January 8, 2018, the Renton City Council adopted the Renton Downtown Civic Core Vision and Action
Plan (Plan). This work was the result of a year-long series of community meetings and online input and
provides recommendations to take advantage of the future possibilities and opportunities for Renton’s
Downtown.
As the signature element of this Plan, the Renton Connector (Project) provides a new greenway
connecting Burnett Linear Parks North and South. This greenway will improve connections for people
walking and biking downtown to the Cedar River, City Hall, existing and future transit centers, and to
regional trail systems. The Renton Connector is also one of the foundational elements to provide an
active, engaging corridor for residents and visitors to explore and enjoy the downtown core. Specific
design recommendations for the Renton Connector that are documented in the Plan include the
reconfiguration and reconstruction of Burnett Ave S between S 2 nd St and S 5th St to:
provide a multi-use path and protected bike lane for people biking and walking that is separated
from the roadway and connects with the Lake to Sound and Cedar River Trails and regional
transit connections,
provide opportunities to incorporate art, play spaces, and resting areas along the project
corridor,
incorporate green stormwater infrastructure, to the extent feasible, to filter stormwater runoff
before it reaches to the Cedar River, and
reconfigure existing parking to align with City and community goals.
The City applied for and was successful in obtaining a STP Federal Grant for the design of the Renton
Connector; the City’s project description noted: “The Renton Connector project will install a continuous
non-motorized facility along Burnett Ave S. between S. 2nd St and S. 5th St via separated walkways,
protected bicycle lanes (cycle track) and a multi-use path. This project will also include landscaped
medians, reconfigured public parking areas, curb ramp upgrades to ADA standards, and traffic
signalization improvements.”
Design Process
This project will design the project as described in the City’s TIP and grant description. The design
process for this Project will occur in two distinct phases:
Phase 1 – Preliminary Design:
The purpose of this phase is to identify, develop and document proposed improvements along
the Renton Connector, communicating the extents of the Project that will be constructed and
showing forward compatibility with the Downtown Vision and Action Plan, for the public,
project stakeholders, City staff, and City Council. This phase will include:
o developing a Street Concept Plan for the full project corridor,
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 2 of 21
o developing a 10% Design and documenting the scope of proposed improvements to
meet the City’s grant requirements including anticipated project construction costs
for City budgeting, and
o developing a preliminary engineering Design Report to support final design.
The work included in this phase includes the following tasks:
o Task 1 – Project Management, Coordination, and Administration
o Task 2 – Due Diligence and Document Review
o Task 3 – Topographic Survey and Base Mapping
o Task 4 – Traffic Operating Plan and Parking Evaluation
o Task 5 – Active Transportation Design
o Task 6 – Urban Design Study and Street Concept Plan
o Task 7 – Geotechnical Investigation
o Task 8 – Preliminary Stormwater Analysis
o Task 9 – 10% Design and Design Report
o Task 10 – Public Outreach
o Task 16 – Greenroads Documentation Support
Phase 2 – Final Design:
This phase will develop the 10% Design identified in Phase 1 that meets the City’s grant
requirements into final PS&E documents for construction bidding. This phase will also include:
o maintaining and updating the project Risk Register,
o completing stormwater and ADA documentation,
o supporting the City’s development and submittal of the Project Prospectus, and
o facilitating a constructability review.
The work included in this phase includes the following tasks:
Task 1 – Project Management, Coordination, and Administration
Task 10 – Public Outreach
Task 11 – Permitting Support
Task 12 – Right-of-Way Documentation Support
Tasks 13-15 – 50%, 100% and Bid Set Plans, Specifications and Estimate
Task 16 – Greenroads Documentation Support
Bidding and construction support services are not included in this contract and will be part of a Phase 3
scope of work, which will be developed in coordination with the City upon confirmation of construction
funding and prior to bid advertisement.
PROJECT DURATION
The estimated project duration is 18 months upon receiving notice to proceed from the City. Based on
our current understanding, Phase 1 is anticipated to last approximately 10 months. Phase 2 will begin
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 3 of 21
upon authorization from the City following the completion of Task 9 - 10% Design and Design Report,
receipt of City comments on the 10% Design, and concurrence on scope for final design.
PROJECT ASSUMPTIONS
The following assumptions were identified to support the development of this scope of work:
The project is funded through a combination of local and federal funds, which include a Federal
Surface Transportation Program (STP) grant.
The Consultant will use procedures outlined in the WSDOT Local Agency Guidelines (LAG
Manual) during the development of the project.
The City will prepare and submit documentation to WSDOT Local Programs for required
submittals except as noted in the scope below.
The project includes a 10% UDBE Goal.
Scope assumes a retrofit of Burnett Ave S from S 2nd St to S 5th St, to provide continuous non-
motorized facilities as documented in the City’s TIP/grant project description. It is assumed work
on the east side of Burnett Ave S will be limited to retrofits to meet ADA requirements. For
scoping the following is assumed for providing non-motorized facilities along each block
segment:
o S 2nd St to S 3rd St: The existing sidewalks will be maintained. A two-way separated bike
facility will be provided at street grade along the west edge of the roadway.
o S 3rd St to S 4th St: The existing sidewalks will be maintained; however, the western
sidewalk is not considered adequate for a public sidewalk given the setback from the
roadway (i.e. due to its location west of the existing off-street parking lot). A new
western sidewalk and two-way separated bike facility, or shared use path, will be
provided to the west of the existing road.
o S 4th St to S 5th St: The existing sidewalks will be maintained. A two-way separated bike
facility or shared use path will be provided through the existing bays of parking between
the northbound and southbound travel lanes.
o Traffic signals will be modified at the following intersections for compatibility with the
retrofit along Burnett Ave S: S 2nd St, S 3rd St, and S 4th St/Houser Way S. The full scope of
the traffic signal modifications will be developed upon the conclusion of the traffic
operations analysis (Task 4). It is anticipated that up to two (2) traffic signal poles may
be replaced at each project intersection, traffic signal phasing and signal devices may be
modified or replaced, pedestrian signals including push buttons may be replaced, and up
to one (1) traffic signal cabinet (controller cabinet) may be replaced. Vehicle detection
may need to be modified, replaced, or new detection added at various locations within
the project corridor.
NEPA documentation required for this project will be completed by the City’s Environmental
Permitting consultant with support from the Consultant as noted in this scope of work.
ROW acquisition is not required for project implementation; it is also anticipated temporary
construction easements will not be necessary for project implementation.
Utility main upgrades and relocations are not included as part of this project.
SCOPE OF WORK
TASK 1 (PHASE 1 & 2) – PROJECT MANAGEMENT, COORDINATION, AND ADMINISTRATION
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 4 of 21
1.1 Provide continuous project management – Includes coordination with City staff and consultant
team and monthly invoices and progress reports for the project’s duration. Monthly progress
reports, submitted with invoices, will identify work completed in the previous month, work in
progress, upcoming work, and report schedule delays, project issues, or additional project
information.
1.2 Develop and Update Project Schedule – Prepare initial project schedule in Microsoft (MS) Excel
and update schedule at key project milestones (assume 4 times).
1.3 Meetings with City – Prepare for and attend bi-weekly project management or coordination
meetings with City staff for the project duration; assume one meeting per month will be held at
Renton City Hall and the other via phone/video conference.
1.4 Develop, Update and Track Project Issues – Consultant will prepare a project specific issues list
to track and discuss outstanding design and coordination items with the City.
Task 1 Deliverables:
Monthly invoice and progress reports (Task 1.1)
Project schedule and schedule updates (Task 1.2)
Meeting notes documenting project management/coordination meetings submitted via
email in MS Word format (Task 1.3)
Formatted Issues List followed by monthly updates for tracked issues (Task 1.4)
TASK 2 (PHASE 1) – DUE DILIGENCE AND DOCUMENT REVIEW
2.1 Kickoff Meeting – prepare for, attend, and provide notes for a 2-hour kickoff meeting with
Public Works staff. Meeting to include key design team members and City staff to confirm the
scope of this project ; City staff may include members from Public Works, Community &
Economic Development, and Community Services (Parks Planning & Development, Parks &
Trails, Urban Forestry). Meeting to include:
Project overview (scope, roles and responsibilities, etc.)
Roundtable discussion to initiate departmental collaboration and discuss real and perceived
concerns across City departments related to this project and COVID-19 impacts
Brainstorming to identify potential technical, business, property and community
stakeholders for design focus groups and targeted outreach during the development of the
10% Design.
2.2 Regulatory and Jurisdictional Requirements – coordinate with the City to gather and review
applicable regulatory and jurisdictional information to document how requirements may inform
the design of proposed improvements. (e.g. City engineering design standards, City Surface
Water Design Standards, BNSF railway).
2.3 Document Review and Project Context – the Consultant will review existing local and regional
documents and plans to verify project context and identify potential gaps and questions for City
staff and project stakeholders. Findings and outcomes from this effort will capture how the
Renton Connector sits within the local and regional context and support the development of the
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 5 of 21
Street Concept Plan and 10% Design for elements designed for construction. Documents to
review include, but are not limited to, Downtown Civic Core Vision and Action Plan, Downtown
Streetscape Design Standards and Guidelines, local and regional active transportation plans and
maps. This task will also include coordination with City staff across various departments to
identify planned projects, public and private, to understand potential impacts to proposed
improvements.
2.4 Existing Tree Evaluation – Landscape architect to conduct site visit and high level review of
existing trees for the development of the Street Concept Plan. Tree evaluation by arborist will be
conducted after the completion of 10% Design to review trees that may be impacted by the
construction of proposed improvements to document health, retainment value, risk potential
and recommendations for proposed improvements.
Task 2 Assumptions:
City to provide design team with electronic copies of applicable documents and plans for
review.
Task 2 Deliverables:
Notes from kickoff meeting (Task 2.1)
Technical memorandum summarizing findings and how this information will be used to
inform future tasks (Tasks 2.2 and 2.3).
Arborist report and table of trees (Task 2.4).
TASK 3 (PHASE 1) – TOPOGRAPHIC SURVEY AND BASE MAPPING
3.1 Establish Survey Control – Establish horizontal and vertical control points along the corridor for
field topographic survey; basis of control will be the City of Renton Datum (Horizontal NAVD 83/
91, Vertical NAVD 88) using the City of Renton Survey Control Network. Using the Washington
State plane coordinate system, the Consultant will locate, field survey, and calculate positions
for monuments and control points throughout the project limits, which are depicted in Figure 1
attached. Conventional and/or GPS surveying methods will be used on this project. The
Consultant will develop survey basemap sheets and construction control sheets to be included
in bid documents.
3.2 Field Survey – Includes complete field survey of planimetric, topographic, and utilities features
within the project limits along Burnett Ave S. from S. 2 nd St. to S. 5th St. and as depicted in Figure
1 attached.
Planimetric survey shall include all surface and above grade features including tree trunk (4”
and above), tree canopies, and building overhangs.
Topographic mapping will be taken at approximately 25 feet intervals along typical street
sections to provide 1 foot vertical contours to zero lot line buildings along the corridor, root
crowns of existing trees, visible grade breaks/flow paths, etc. For existing companion curb
ramps, on the north side of S. 2nd St. and south side of S. 5th St. survey shall verify slopes at
the top and bottom landings and on the ramp surface.
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 6 of 21
Utilities shall include all surface features and observations, and measure downs for storm
manholes and catch basins within the project area, including the immediate upstream and
downstream structures for gravity conveyance systems. For utility structures, the
approximate size and size and location of pipes will be made from the surface to the extent
practical. For water mains, the pipe size and material shall be incorporated based on
available City of Renton GIS files. Utilities shall also include overheard lines (distribution and
service drops), signal loops, and other underground signal, lighting, and franchise
infrastructure.
3.3 Establish Existing Right-of-Way (R/W) – Research available records to establish existing R/W
including verifying existing BNSF railroad R/W to the extent feasible based on available records
as provided by City and BNSF. R/W to be incorporated into AutoCAD survey. Parcel lines to be
incorporated into the AutoCAD file from City GIS lines.
3.4 Additional Survey Support – Includes up to 2 field days of field crew time to support any
additional survey pick-ups that may be needed post initial basemap creation to support the
design team efforts.
Task 3 Assumptions:
Survey will be prepared in AutoCAD 2018 format using APWA CAD Standards, and
topographic surface will be generated by survey spot elevations.
R/W plans and acquisition are not required; if needed, design team can supply, but the City
of Renton will contract separately for this work.
Parcel lines for the final survey will be based on City GIS records.
Temporary construction easement (TCE) documentation is not anticipated and, if needed,
will be developed the City’s Right-of-Way Consultant under a separate contract managed by
the City.
Right-of-Entry’s (ROE) will be procured by the City of Renton if survey is needed on private
properties.
The Consultant will scan and survey all available data from the R/W on private properties, if
additional data is needed a ROE will be required from the City of Renton.
Trees 4 inches in diameter and above will be surveyed. Trees will be labeled with trunk and
dripline diameter and will only be classified as coniferous or deciduous as far as the tree
species unless directed otherwise.
Manholes over 25 feet deep or full of debris/water may not be as-built since they may
require confined space entry to access the manhole in order to accurately measure the
depth (if required).
Title block and necessary information for survey basemap sheets will be supplied by the City
of Renton.
Underground utilities will be marked by 811 Locate Services. The Consultant will hire a
private underground utility marking vendor will be used to mark and confirm utilities not
covered by the 811 service.
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 7 of 21
The City of Renton will provide the Consultant with all available R/W, utility records, and GIS
files one (1) week prior to field work.
CCTV and potholing of existing utilities is not part of the survey scope.
Task 3 Deliverables:
The Consultant will provide two (2) AutoCAD 2018 drawings (.dwg) files that contain the
following:
o 2D basemap containing all 2D elements including R/W calculations that will be flattened
to zero elevation.
o 3D surface DTM containing all breaklines and points to create site contours at 1’
intervals.
Survey basemap sheet of survey and construction control sheets will be signed and stamped
for inclusion in project bid documents (.pdf).
Task 4 (PHASE 1) – Traffic Operating Plan and Parking Evaluation
4.1 Circulation Analysis – Define the traffic operations analysis study area, which is anticipated to
focus on the project corridor and include up to 5 intersections on Burnett Ave S between S 2 nd St
and S 5th St. Collect traffic data for the analysis study area, including weekday AM and PM peak
hour traffic volumes, transit routing and volumes, pedestrian and bicycle volumes, and heavy
vehicle percentages. Historical data with calibration may be used in-lieu of new data collection if
issues are encountered with collecting reliable traffic volume data.
The Consultant will analyze up to 5 study intersections using the Synchro traffic analysis
software for weekday AM and PM peak hour traffic. Analyze up to 4 scenarios as part of this
task, including 2020 Existing conditions, Future year (TBD) baseline, and up to 2 future year
(TBD) alternatives.
4.2 Signal Operations and Intersection Channelization – Conduct field review and document the
existing signal hardware, intersection geometry, and operations at up to 5 study intersections.
Existing pedestrian crosswalks, bike lanes, transit facilities, and multi-use facilities will be
inventoried as part of this task.
Develop conceptual channelization and signal design plans based upon the results of tasks 4.1
and 4.2.
4.3 Parking Evaluation – The Consultant will evaluate and provide recommendations on the future
parking conditions associated with the project.
The consultant will perform the following steps to evaluate parking impacts and recommend
mitigation as necessary:
Define the physical limits of the parking evaluation area and document the existing public
parking including on- and off-street.
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 8 of 21
The Consultant will collect the on-street and off-street public parking capacity and
document only legal parking stalls.
Document the existing public parking utilization within the evaluation area. The Consultant
will use the parking occupancy documented in the Parking and Active Transportation
Baseline Evaluation Executive Summary (Fehr & Peers, March 28th, 2017) as a basis of
existing parking occupancy due to foreseen challenges with collecting data in the near
future.
The Consultant will review the Downtown Civic Core Vision and Action Plan to identify and
document the parking strategies associated with project. The Consultant will use the
approved concept plan and those strategies as the baseline for project parking modifications
and impacts.
The Consultant will evaluate the design concepts for feasibility of accommodating the
baseline parking impacts. If challenges are encountered with meeting the baseline directly
on the project corridor then the Consultant will develop strategies to accommodate
additional parking on adjacent streets or nearby City owned off-street parking. The
Consultant will consider accepted guidelines and recommended best practices for walking
distances to adjacent parking.
4.4 BNSF Coordination – Coordinate with BNSF to document past peak use, current railroad use, and
anticipated future use to understand how railroad requirements will inform proposed
improvements. Coordination will include a determination of parameters for railroad signal
modifications, traffic signal preemption, signing, and pavement markings at the intersection of
Burnett Ave S, Houser Way S and S 4th St. Includes up to three (3) meetings with BNSF and City
staff to develop requirements and potential modifications; assumes one meeting on site and
other meetings at the City.
4.5 Transit Coordination – Coordinate with the City and King County Metro to understand short
term and long-term transit planning in order to integrate transit stop locations, layover areas,
headways, and geometric considerations into the intersection operations and circulation
analyses. Includes up to three (3) meetings with King County Metro and City staff to develop the
integration of transit modifications and improvements into the project.
Task 4 Assumptions:
Legal parking stalls to be based on City and State laws for parking such as setbacks from
intersections, driveways, fire hydrants, etc.
The Consultant include the parking study summary and recommendations in the project
community outreach (Task 10).
The Consultant will document the traffic operational analysis results in a technical
memorandum.
The City will provide the Consultant with Synchro files from previous downtown studies for
their reference and use on Tasks 4.1 and 4.2.
Task 4 Deliverables:
Site map with legal parking stalls numbered and totaled by block.
Technical memorandum documenting the results of the traffic operations analysis
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 9 of 21
Conceptual traffic signal exhibits for three (3) signalized intersections on the project corridor
Technical memorandum documenting the outcomes of BNSF and Transit coordination and
direction for final design.
TASK 5 (PHASE 1) – ACTIVE TRANSPORTATION DESIGN
5.1 Programming – This task is focused on verifying the origins and destinations, routing and,
preferred, desirable and minimum accommodation for each mode of travel.
a. The spatial relationships between different travel modes and site uses will be verified
based on the City’s assumptions for retrofitting Burnett Ave S to provide facilities for
people walking and biking (see Project Assumptions for description).
b. Coordination with traffic operations to establish desired motor vehicle channelization
and accommodations.
c. Criteria for evaluating the constraints and benefits will be established.
d. Dimension ranges will be established from preferred (the most generous and beneficial),
to desirable (a compromise acknowledging various constraints), to the minimum (least
beneficial allowed by best practice design guidance under constrained conditions).
5.2 Concept Alternatives, Intersections – This task will address the options for crossing roadways,
railroads, and driveways in the study area, and making transitions to the transportation network
beyond the project boundaries.
a. Develop up to two alternatives for each intersection encountered in the study area.
Alternatives will include options for reducing crossing distances, separation or
combination of active transportation modes, signal and striping alternatives, roadway
surface treatments, and lane configurations.
b. Evaluate intersection treatment scenarios.
5.3 Concept Alternatives, Segments – This task includes development of up to two alternatives and
evaluation of each segment between intersections.
a. Alternatives could include options for reducing separation or combining active
transportation modes and accommodating existing improvements in the right-of-way to
document forward compatibility for future street improvements.
b. Alternatives for crossing and connection to transit stops, waiting areas and
appurtenances will be developed.
c. Evaluate segment design alternatives.
5.4 Evaluation and Recommendation of Preferred Action – This task includes matching the preferred
design alternatives for intersections, transitions and segments into a cohesive scenario for the
entire corridor for further development in preliminary and final design.
Task 5 Deliverables:
Technical memorandum summarizing programming findings and approach for evaluating
alternatives (Task 5.1).
Intersection treatment and transition options and evaluation (Task 5.2).
Segment design alternatives and evaluation (Task 5.3).
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 10 of 21
Technical memorandum documenting the preferred design alternative for the corridor with
supporting narrative, plan, and cross-sections (Task 5.4).
TASK 6 (PHASE 1) – URBAN DESIGN STUDY AND STREET CONCEPT PLAN
6.1 Urban Design Study – This study will identify opportunities to develop and incorporate
character-defining street elements to understand the look, feel, materiality, and experience of
the Renton Connector, one of the City’s “Civic Streets” (Downtown Streetscape Design
Standards and Guidelines). Opportunities will be developed in coordination with City staff as
outlined below. Outcomes will inform and support the development of the Street Concept Plan
(Task 6.2). Specific topics to be studied with opportunities presented and recommendations
made to City staff and the public, through public outreach tasks, include:
Park and Streetscape Activation and Programming – includes one meeting with City staff to
discuss approaches for programming available park spaces and to create pedestrian interest
including integration with the Piazza site.
Integration with the Piazza
Landscape Design – includes up to two meetings with City staff to discuss opportunities and
design considerations for incorporating landscape elements into the design
Art Integration – this includes up to two meetings with City staff to discuss potential
approaches for integrating art into the Streetscape Concept Plan.
Materials for Paving and Hardscape
Street Furniture
6.2 Street Concept Plan – A Street Concept Plan will be developed to solidify the vision for the
Renton Connector with the goal of maximizing forward compatibility for the final design
developed in Phase 2 of this project. It is anticipated the Street Concept Plan can be used as a
vehicle for discussion within the City to guide future CIP projects and in coordination with
developer permit applicant’s about the appropriate streetscape elements, character and
operational needs of the Renton Connector. The plan will include a dimensioned and annotated
plan and three typical sections, one for each block along the project corridor. Supporting
documentation will document streetscape elements such as design considerations for paving
materials, street furniture, public art, signage, street trees and landscape design, small
plaza/gathering areas and transit stops. Work includes developing up to 3 perspective
renderings of the Street Concept Plan.
Task 6 Assumptions:
Illumination design will follow City design standards/guidance. No street lighting
(illumination) analysis will be provided and pedestrian lighting is not required.
Task 6 Deliverables:
Technical memorandum summarizing urban design opportunities and recommendations
(Task 6.1).
Street Concept Plan including rendered plan and typical section and supporting streetscape
documentation (Task 6.2).
Three perceptive renderings of the Street Concept Plan (Task 6.2).
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 11 of 21
TASK 7 (PHASE 1) – GEOTECHNICAL INVESTIGATION
7.1 Project Coordination Meetings – GeoEngineers will attend project coordination meetings with
the design team and City. Assumes one meeting with the design team and City staff and two
internal design coordination meetings.
7.2 Field Explorations – GeoEngineers will prepare and submit an exploration plan to the Consultant
and City. The purpose of the explorations is to evaluate subgrade conditions for signal and
lighting poles. The exploration plan will include proposed traffic control plans developed in
accordance with MUTCD standards and will be submitted for the ROW permit. GeoEngineers
will mark boring locations and will contact the One Call utility locate service prior to beginning
the borings. GeoEngineers will also hire a subcontracted private utility locater to clear boring
locations for underground utility conflicts. GeoEngineers will hire subcontracted drilling and
traffic control services to complete the borings; this scope assumes 3 borings. One boring will be
drilled per signalized intersection to a minimum depth of approximately 20 feet (assumes up to
100 feet of total drilling). The borings will be observed by a representative from GeoEngineers
who will measure existing pavement section thicknesses, classify the soils encountered, obtain
representative samples of the soils, and develop detailed logs for each boring. The borings will
be backfilled in accordance with the Washington State Department of Ecology requirements.
The borings will be patched with concrete to the level of the surrounding pavement at the time
of drilling; no sawcutting or hot mix asphalt pavement patching is included in our scope.
7.3 Laboratory Testing – GeoEngineers will complete geotechnical laboratory tests on samples
obtained from the borings. Laboratory tests will include moisture content determination,
Atterberg limits (plasticity), grain size distribution and hydrometer analysis, and California
Bearing Ratio (subgrade evaluation), as appropriate.
7.4 Geotechnical Engineering Analyses and Report – Based on the borings and experience,
GeoEngineers will prepare a geotechnical report with conclusions and recommendations for
design and construction of the project including earthwork, pavement, and traffic and signal
pole foundations. The report will be issued in draft form and will be finalized to include review
comments from the Consultant and the City.
7.5 Review of Construction Documents – GeoEngineers will review the geotechnical aspects of the
project plans and specifications and will provide review comments to the Consultant.
Task 7 Assumptions:
It is assumed that the City will be the permitting agency and any permit will be provided
without fee.
It is assumed that the borings will be patched at the time of drilling using concrete. If
pavement patching using hot mix asphalt is required per the terms of the ROW permit, an
additional mobilization with traffic control and paving will be required, which is not included
in this scope.
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 12 of 21
Task 7 Deliverables:
Exploration Plan
Draft Geotechnical Report
Final Geotechnical Report
TASK 8 (PHASE 1) – PRELMINARY STORMWATER ANALYSIS
8.1 Stormwater Analysis – This task includes documenting stormwater requirements for proposed
improvements in accordance with the 2017 City of Renton Surface Water Design Manual
(Manual). The Consultant will review and document applicable stormwater requirements,
review existing stormwater facilities within the project area, delineate threshold discharge
areas, and document areas of new and replaced hard surface for the proposed retrofit.
8.2 Preliminary Design for On-site BMPs – Evaluate the feasibility for implementing On-site BMPs,
Core Requirement #9 for new and replaced impervious surfaces. Preliminary design will be
developed were BMPs are feasible for incorporation in the 10% Design (Task 10).
Task 8 Assumptions:
The project requires a Full Drainage Review.
The project site is located in the following drainage basins:
o Sites areas north of S 3rd St, including the intersection at S 3rd St: Lower Cedar River
drainage basin within the Cedar River/Lake Washington watershed
o Sites areas south of S 3rd St: Black River drainage basin within the Duwamish-Green
River watershed
The project is located within Wellhead Protection Zone 1 (a.k.a. 1-Yr Wellfield Capture Zone;
Manual Reference Map 15-B), except for the southern ~100ft of the project area, north of S
5th St, which is located in Wellhead Protection Zone 2. It is assumed infiltrating stormwater
runoff is not desired/feasible for on-site BMPs; final design approach will be coordinated
with City staff based on findings from geotechnical investigations and City preferences (e.g.
City may prefer to not infiltrate from on-site areas).
The existing downstream conveyance system has capacity to convey runoff from proposed
improvements.
Flow control and water quality treatment will not be required.
Task 8 Deliverables:
Stormwater technical memorandum documenting findings and outcomes of Task 8, draft
and final.
TASK 9 (PHASE 1) – 10% DESIGN AND DESIGN REPORT
Note: Prior to the start of this task the Consultant will coordinate with the City to confirm a budget
range for the construction of proposed improvements.
9.1 Draft Plans – the Consultant will prepare and submit 10% Design plans and typical sections
documenting outcomes of previously completed tasks and studies. Plans will fit on six (6) 11x17
plan sheets I" = 40' scale. Annotated plans will document curb alignment, curb return radii,
lane/sidewalk widths, channelization, and landscape areas. Plans will be used as a basis for
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 13 of 21
developing detailed plans in the PS&E phase of the project and to confirm the construction
budget based on the opinion of probable construction costs (Task 9.2).
9.2 Draft Cost Estimate – the Consultant will prepare and submit opinion of probable construction
cost estimate for the proposed improvements based on the plans and information documented
in the Design Report . The opinion of cost will be based on unit prices and incorporate a 35%
contingency to account for the level of completeness of plan preparation, and to reflect past
experience on similar projects within the region.
9.3 Draft Design Report – the Consultant will prepare a draft and a final Design Report for the
project. The draft Design Report will be circulated to City staff for review and comment; City
staff will provide a consolidated list of comments for response by the Consultant. The
Consultant will review comments and participate in a review meeting with City staff to discuss
comments and proposed responses prior to making report revisions. The Consultant will then
revise and submit a final report including responses to City comments.
The Design Report will document and summarize preliminary design information for the final
design of the proposed improvements. The report will identify the project' s design criteria on
elements such as lane widths, design and posted speeds, intersection configuration, and
stormwater criteria. Technical memorandums developed under other tasks will be included as
appendices. The report will also document the public involvement process. The report will
consist of:
Main sections:
o Executive summary describing proposed improvements
o Project Background, Purpose, and Objectives
o Design Criteria, including design year, posted speed, design speed, design vehicle,
geometric features
o Summary of stormwater analysis
o Summary of traffic operations and circulation
o Summary of parking evaluation
o Summary of approach for transit design
o Summary of active transportation design (pedestrian and bicycle facilities)
o Description of proposed improvements
Typical roadway sections
Intersection configuration including railroad crossing improvements
Signals
Utilities
Illumination
Landscape Design
o Anticipated design deviations
o Public Outreach
o Considerations for Final Design
9.4 10% Design and Design Report – following receipt of City comments on the draft 10% Design
plans, cost estimate and design report the Consultant will prepare comments responses and
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 14 of 21
participate in one (1) review meeting with City staff to review and reconcile outstanding
comments. After the meeting, the Consultant will prepare and submit a final set of plans,
opinion of probable construction cost estimate, and design report.
Task 9 Assumptions:
City to provide one compiled set of non-contradictory review comments.
Illumination design will follow City design standards/guidance. No street lighting
(illumination) analysis will be provided and pedestrian lighting is not required.
Task 9 Deliverables:
10% Design Plans, draft and final to be submitted in half-size (11x17) PDF format (Tasks 9.1
and 9.4)
10% Design Opinion of Probable Construction Costs, draft and final (Tasks 9.2 and 9.4)
Design Report, draft and final (Tasks 9.3 and 9.4)
Response to City review comments (Task 9.4)
TASK 10 (PHASE 1 & 2) – PUBLIC OUTREACH
Note: any of the tasks outlined below may be conducted online to comply with current social distancing
guidelines or recommendations. The Consultant will coordinate with the City in advance of outreach
meetings and events to discuss and verify an appropriate path forward for each meeting/event.
10.1 Business and Stakeholder Meetings (Phase 1) —The Consultant shall coordinate with the City to
identify up to six individual or small group meetings to be interviewed by the Consultant. The
goal of these meetings is to engage people who could have a significant influence on the project,
either directly as adjacent land or business owners. The stakeholder meetings may include
representatives from the City departments, the Renton Downtown Association, Chamber of
Commerce, adjacent businesses, local neighborhood and community groups, to be determined
by City and the consultant team. The City will lead the scheduling of these meetings. Interviews
are anticipated to take up to an hour each and will be documented with notes from each
meeting prepared by Consultant and combined into one summary document.
10.2 Design Focus Groups (Phase 1) – Consultant will prepare for and facilitate up to four focus
groups to vet the major design elements of the project. Consultant will prepare for, attend and
facilitate meetings. Consultant will summarize the results of each meeting. Potential focus
groups could include:
Arts groups
Parks, pedestrian and bicycle advocacy groups
Chamber of Commerce and Downtown Association
King County Metro and key technical representatives
10.3 Public Event—Concepts Input and Design – Upon completion of Tasks:
Task 4 – Traffic Operating Plan and Parking Evaluation,
Task 5 – Active Transportation Design, and
Task 6 – Urban Design Study and Street Concept Plan
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 15 of 21
Consultant will plan for and facilitate an open house and online event that presents the project’s
concepts and preliminary design for the early implementation project to be completed as part of
the City’s Local Community Project grant. Posters will provide brief project summaries, graphics
illustrating the potential design options, and general timeline of expected next steps. The
outcomes of this meeting will inform Task 10 to develop the 10% Design. Following the event,
Consultant will summarize the results.
10.4 Public Event—10% Design – MIG will develop materials for an online and in person open house
that describes the key elements of the 10% Design, final design for the early implementation
project, and amenities and specific design treatments. Consultant shall prepare a summary
memo or presentation.
10.5 Committee of the Whole Coordination – Consultant will attend up to three meetings with
elected officials. MIG will assist the City in preparing for these meetings. Consultant assumes
that these meetings could be held individually or as part of the City’s Committee of the Whole
(COW). Consultant will prepare, present, and facilitate these meetings.
10.6 Project Landing Page Content – Consultant will coordinate with the City to update the project
website as new project information becomes available during the project, particularly at major
milestones and events.
10.7 Public Engagement Summary – Upon completion of the public engagement tasks, Consultant
will summarize the public input in a Public Engagement Summary Memorandum. The summary
will identify the key information from meetings and events, with appendices, as needed, with
supporting materials.
Task 10 Deliverables:
Stakeholder meeting attendance, facilitation and summary memorandum
Public Event—Concepts and Design Input
Public Event—Recommended Alternative
Arts Commission Outreach and Public Art Plan (Draft and Final plans)
Planning Commission/City Council/COW Coordination (attendance at up to three meetings)
Project Landing Page Content (assumes up to 4 updates)
Draft and Final Public Engagement Summary
TASK 11 (PHASE 2) – PERMITTING SUPPORT
11.1 Permit Support – includes 40 hours for the Consultant to coordinate with and provide design
support to the City and the City’s Environmental Consultant. The Consultant shall provide
documentation as requested to support the development of applicable permits, which may
include NEPA, NPDES, Section 106, and hazardous materials reports. The Consultant shall
coordinate with the City’s Environmental Consultant to determine the method and timing of the
delivery of project information. Anticipated documentation may include, but are not limited to
maps, figures, quantities, and project descriptions.
Task 11 Assumptions:
Preparation and submittal of required permits will be by others.
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 16 of 21
Task 11 Deliverables:
Supporting permitting documentation will be coordinated with the City and deliverables
confirmed prior to start of task.
TASK 12 (PHASE 2) – RIGHT OF WAY DOCUMENTATION SUPPORT
12.1 Right-of-Way Documentation Support – incudes 60 hours for the Consultant to coordinate with
and provide design support to the City and the City’s Right-of-Way Consultant, including
developing sketches and figures based on the proposed improvements, in order to
communicate proposed improvements to staff and/or adjacent property owners.
Task 12 Assumptions:
Right-of-Way acquisition is not required.
Right of way documentation and plans by others.
Temporary construction easements are not required.
Task 12 Deliverables:
Supporting right-of-way documentation will be coordinated with the City and deliverables
confirmed prior to start of task.
TASK 13 (PHASE 2) – 50% PS&E
Task 13 will begin upon authorization from the City following the completion of Task 9 - 10% Design and
Design Report, receipt of City comments on the 10% Design, and concurrence on scope for final design.
13.1 Plans, Specifications and Estimate – Prepare 50% Design documents for review by the City.
Design will incorporate City review comments from the 10% Design submittal; City to provide a
compiled, non-contradictory log of comments to the Consultant prior to the start of 50% Design.
Documents to be submitted include:
Plans,
Draft special provisions,
Opinion of probable construction costs,
Responses to City comments
Building on outcomes of Task 6 the PS&E documents will consider forward compatibility with
the future buildout of the full Renton Connector corridor. Design includes layout and details for
paving, basic site furnishings (i.e. bench and garbage receptacle locations), and identifying
locations for wayfinding signage; this scope does not include design for wayfinding signage.
13.2 Design Reporting – Prepare draft Stormwater Technical Information Report (TIR) and draft
Engineering Report. Stormwater TIR shall be in accordance with City of Renton Surface Water
Design Manual and build on outcomes documented in the preliminary stormwater analysis (Task
8). A draft Engineering Report will be compiled to document the basis of design and will include:
Design deviations and other required WSDOT Lag Manual reporting
ADA accessibility analysis
Outcomes of construction sequencing and traffic control - consultant will meet with City
staff to discuss opportunities, constraints, and design approaches to develop temporary
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 17 of 21
traffic control plans. Following the meeting the Consultant will prepare a preliminary
construction sequencing and traffic routing exhibit.
Current risk register
Constructability workshop outcomes – workshop to include design team, city staff and CM
Consultant
13.3 BNSF Coordination – the Consultant will coordinate with BNSF to develop the design, including
up to two (2) meetings based on outcomes of Phase 1. Work shall include coordination and
documentation with BNSF for impacts and resolution for rail operations.
13.4 Constructability Workshop – Prepare for and participate in a constructability workshop with the
project team, including design team members, City staff, and design team’s Construction
Management consultant.
13.5 Structural Design – the Consultant will design one (1) signal pole foundation and one (1) street
light pole foundation. Each design will be applied to all structures of the same type along project
corridor. Submittal will include drawings with sections and details, special provisions, and
opinion of probable construction cost.
Task 13 Assumptions:
Plans - see sheet list in Task 15 anticipated sheet list for final bid set; an edited version of
that list will be developed for the 50% Design in coordination with the City.
City to prepare Project Prospectus
Drainage design approach and draft TIR to be confirmed by City prior to start of Task 14 –
100 PS&E.
Structural design will be developed in accordance with the following:
o City of Renton Municipal Code
o City of Renton Standard Details
o WSDOT Design Manual, M 22-01, September 2019
o WSDOT Standard Plans, M 21-01, September 2019
o WSDOT 2020 Standard Specifications, M 41-10, September 2019
o WSDOT Bridge Design Manual, M 23-50, July 2019
o AASHTO LRFD Bridge Design Specifications, 8th Edition, with May 2018 Errata
o AASHTO Standard Specifications for Structural Supports for Highway Signs,
Luminaires, and Traffic Signals, 6th Edition, with 2020 Interim Revisions
Task 13 Deliverables:
50% Design Plans, Draft Special Provisions, and Opinion of Probable Construction Cost to be
completed in half-size (11x17) PDF format (Tasks 13.1 and 13.5)
Response to City 10% Design review comments (Task 13.1)
Draft Stormwater TIR (Task 13.2)
Draft Engineering Report (Task 13.2)
Meeting notes from Constructability Workshop (Task 13.4)
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 18 of 21
TASK 14 (PHASE 3) – 100% PS&E
14.1 Plans, Specifications and Estimate – Prepare 100% Design documents for review by the City.
Design will incorporate City review comments from the 50% Design submittal; City to provide a
compiled, non-contradictory log of comments to the Consultant prior to the start of 100%
Design. Documents to be submitted include:
Plans,
Draft project manual,
Opinion of probable construction costs,
Responses to City comments
14.2 Design Reporting – Prepare final Stormwater Technical Information Report (TIR) and Engineering
Report in response to City comments at 50% Design and design updates. Engineering Report will
be compiled to document the basis of design and will include:
Design deviations and other required WSDOT Lag Manual reporting
ADA MEF documentation
Current risk register
Constructability workshop outcomes – workshop to include design team, city staff and CM
Consultant
14.3 BNSF Coordination – Work shall include coordination and documentation with BNSF to develop
the design and impacts and resolution for rail operations.
14.4 Constructability Workshop – Prepare for and participate in a constructability workshop with the
project team, including design team members, City staff, and design team’s Construction
Management consultant.
14.5 Structural Design – finalize signal pole foundation and street light pole foundation designs.
Documents to be submitted include:
Drawings (sections and details)
Design Calculations
Special Provisions
Opinion of Probable Construction Cost
Task 14 Assumptions:
Plans - see sheet list in Task 15 anticipated sheet list for final bid set; an edited version of
that list will be developed for the 100% Design in coordination with the City.
Final TIR to be approved by City prior to start of Task 15 – Bid Set PS&E.
See Task 14 for Structural Design Assumptions.
Task 14 Deliverables:
100% Design Plans, Draft Project Manual, and Opinion of Probable Construction Cost; plans
to be submitted half size (11x17) in PDF format (Tasks 14.1 and 14.5)
100% Structural calculations to be submitted in PDF format (Task 14.5)
Response to City 50% Design review comments (Task 14.1)
Final Stormwater TIR in PDF format (Task 14.2)
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 19 of 21
Final Engineering Report (Task 14.2)
Meetings notes from Constructability Workshop (Task 14.4)
TASK 15 (PHASE 3) – BID SET PS&E
15.1 Draft Bid Set – the Consultant shall prepare a draft bid set for WSDOT Northwest Region review
incorporating all comments from the City' s 100% Design. Submittal shall include the following:
plans, project manual, and cost estimate
completed Public Interest Finding (PIF) for all agency supplied and sole sourced materials
maximum extent feasible (MEF) documentation in accordance with WSDOT requirements
WSDOT Checklist
15.2 Final Bid Set – the Consultant shall prepare final PS&E documents for construction bidding. This
task includes one round of minor edits to the draft bid documents to address WSDOT
comments.
Task 15 Assumptions:
Only one review by WSDOT will be required.
Draft bid documents for WSDOT review and final bid documents will be stamped, signed
and dated by a licensed professional engineer in the State of Washington.
The anticipated sheet list for final Bid Documents has been estimated based on the project
length, assuming 350 linear feet per sheet, and presentation at 20 scale (1”=20’) to provide
6 plan sheets per discipline (e.g. Site Preparation and TESC Plans, Drainage, Utility, Paving
and Grading, etc.):
o 1 – Cover
o 4 – Sheet index alignment, survey control, legend
o 4 – General notes
o 3 – Typical Sections
o 6 – Traffic Control Plans
o 2 – Traffic Control Details
o 6 – Site Preparation and TESC Plans
o 2 – Site Preparation and TESC Details
o 6 – Utility Plans
o 2 – Utility Details and Catch Basin Profiles
o 6 – Paving and Grading Plan and Profile
o 8 – Curb Ramp Details
o 4 – Paving Details
o 3 – Signalization Plans
o 3 – Signalization Detection Plans
o 13 – Signalization Notes, Wiring Diagram, and Details
o 6 – Channelization and Signage Plans
o 6 – Illumination and Signalization Interconnect Plans
o 8 – Illumination, Notes, Schedules, Wiring Schematics, and Details
o 3 – Streetscape Enlargements and Details
o 7 – Planting and Restoration Plans
o 1 – Planting and Restoration Details
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 20 of 21
o 4 – Structural Sheets (General notes, inspections, and sheet for each detail)
o 108 – Total Sheets
Task 15 Deliverables:
Draft bid documents for WSDOT review including Plans, Project Manual, and Opinion of
Probable Construction Cost; plans to be submitted half size (11x17) in PDF format (Task
15.1)
Completed WSDOT checklist (Task 15.1)
Public Interest Finding (PIF) documentation (if required) for agency supplied and sole
sourced materials for WSDOT approval (Task 15.1)
ADA MEF documentation for WSDOT concurrence (Task 15.1)
Final bid documents for WSDOT review including Plans, Project Manual, and Opinion of
Probable Construction Cost; plans to be submitted half size (11x17) in PDF format (Task
15.1)
Final AutoCAD 2018 design files
TASK 16 (PHASE 1 & 2) – DOCUMENTATION FOR GREENROADS RATING
16.1 Coordination with City for Project Approach – Achieving Greenroads certifications requires
documentation to meet 12 mandatory Project Requirements and achieve a minimum of 40
points, 30% of the total available points through Core Credits.
The Consultant will participate in up to 3 meetings with the City to discuss the approach for
conducting a Greenroads evaluation for achieving Greenroads certification. Prior to the first
meeting, which will occur at the end of Phase 1, the City will review the Greenroads v2.0 Rating
System and document a preliminary approach for achieving certification to discuss with the
Consultant. The purpose of the meetings will be to:
review the City’s preliminary approach for achieving certification,
discuss the 12 mandatory Project Requirements and anticipated Core Credits (40 points
minimum to achieve certification) that will be applicable to the project based on the scope
of proposed improvements,
discuss the City’s process for submitting documentation to Greenroads, and
discuss the City’s plan for addressing and obtaining documentation for Project
Requirements and Core Credits that will be addressed during construction.
16.2 Documentation for Project Requirements and Core Credits – this task includes 320 hours for the
Consultant to coordinate with the City and develop documentation for the City to include in the
City’s submittal to Greenroads.
Task 16 Assumptions:
City to conduct a preliminary review of the Greenroads v2.0 Rating System to identify a
proposed approach for achieving certification.
City to lead documentation and coordination with Greenroads including submittal of
documentation.
AGENDA ITEM #6. f)
Exhibit A
Scope of Work
August 3, 2021
Page 21 of 21
This scope does not include documentation for construction related activities/requirements;
the City will manage coordination with the Contractor during construction for
documentation associated with construction related Project Requirements and Core Credits.
Mandatory Project Requirements:
o the scope includes 80 hours to support the city document mandatory Project
Requirement; assumes 10 hours per requirement for each of the eight design
related Project Requirements
o four of the 12 mandatory Project Requirements are construction related.
Core Credits (scoring points):
o Assumes 30 of the 40 points required to achieve the minimum level certification
(Bronze Level) will come from design related Core Credits and the remaining 10
points will come from construction related credits.
o Assumes 15 Core Credits will be documented to achieve 30 points focused on design
related credits; assumes 16 hours per credit to develop documentation
Task 16 Deliverables:
Documentation for Project Requirements and Core Credits.
TASK 17 (PHASE 3) – BIDDING SUPPORT AND CONSTRUCTION SUPPORT SERVICES
17.1 Bidding Support – this scope will be developed as a part of Phase 3 prior to bid advertisement
and upon confirmation of construction funding.
17.2 Construction Support – this scope will be developed as a part of Phase 3 prior to bid
advertisement and upon confirmation of construction funding.
AGENDA ITEM #6. f)
AGENDA ITEM #6. f)
Exhibit B
DBE Participation Plan
City of Renton
Renton Connector
Preliminary and Final Design
This project has a mandatory UDBE goal of 10 percent.
A core practice of MIG is collaborative teaming and for the Renton Connector Project we are
teaming with Concord Engineering, a DBE certified partner, who we have a strong history
working with. Concord Engineering will support our team with traffic analysis, signal design,
lighting design, and traffic control design.
We work with Concord Engineering on many projects because we enjoy working with them,
they do great work, and they constantly provide on-time and accurate work products. Concord
is critical to our team in providing several core services on this contract.
As shown in Exhibits D and E the estimated work effort for UDBE firms is approximately 15% of
the overall contract value ($1,244,284):
Concord 15% ($193,777)
We anticipate exceeding the mandatory contract UDBE goal of 10 percent and will track and
monitor UDBE participation using our Deltek Vision software and will include reporting on
monthly project invoices. Upon receipt of payment from the City, MIG, Inc. intends to make
prompt payment to subconsultants within the allowable timeframe and will enter information
into the WSDOT DMCS (wsdot.diversitycompliance.com) each month. Each UDBE partner will
also confirm payments.
AGENDA ITEM #6. f)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I.Surveying, Roadway Design & Plans Preparation Section
A.Survey Data
B.Roadway Design Files
C.Computer Aided Drafting Files
AGENDA ITEM #6. f)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020
D.Specify the Agency’s Right to Review Product with the Consultant
E.Specify the Electronic Deliverables to Be Provided to the Agency
F.Specify What Agency Furnished Services and Information Is to Be Provided
AGENDA ITEM #6. f)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020
II.Any Other Electronic Files to Be Provided
III.Methods to Electronically Exchange Data
AGENDA ITEM #6. f)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 01/01/2020
A.Agency Software Suite
B.Electronic Messaging System
C.File Transfers Format
AGENDA ITEM #6. f)
Exhibit D-1
Consultant Fee Determination:
Summary Sheet
Project: Renton Connector
Client: City of Renton
All Inclusive
Hourly Billing Rate :
Classification Hours =
All Inclusive
Hourly Billing
Rate = Cost
Principal X $283.34 $0.00
Principal 201 X $241.85 $48,611.60
Principal X $213.21 `$0.00
Principal 82 X $210.36 `$17,249.22
Principal Landscape Architecture X $168.86 `$0.00
Director Urban Strategy and Development X $250.45 $0.00
Senior Engineer VII X $208.93 $0.00
Senior Engineer VI 1116 X $188.18 $210,009.61
Engineer VI 360 X $168.86 $60,790.51
Engineer V X $160.29 $0.00
Engineer V 48 X $160.29 $7,693.92
Engineer V X $158.86 $0.00
Engineer IV 750 X $145.62 $109,211.45
Engineer I X $87.30 $0.00
Engineer I 962 X $88.02 $84,673.38
Engineer I X $87.81 $0.00
Landscape Architect V 398 X $158.15 $62,942.41
Landscape Architect IV 58 X $133.08 $7,718.86
Landscape Architect IV X $126.65 $0.00
Landscape Architect III 758 X $99.45 $75,381.74
Landscape Architect I X $98.02 $0.00
Landscape Designer II X $88.73 $0.00
Landscape Designer II X $77.27 $0.00
Landscape Intern X $71.44 $0.00
CAD Senior X $126.65 $0.00
CAD Mid/Senior 951 X $108.76 $103,435.48
Office Manager 36 X $128.08 $4,610.99
Office Associate X $82.30 $0.00
Project Assistant X $98.97 $0.00
Director Planning Services 146 X $154.84 $22,607.04
Sr Project Manager 40 X $124.51 $4,980.45
Sr Project Associate 128 X $87.30 $11,174.87
Associate Planner 64 X $78.88 $5,048.31
Project Associate 24 X $83.34 $2,000.28
All Inclusive
Hourly Billing
Rate Cost Total = $838,140.10
Page 1 of 2
AGENDA ITEM #6. f)
Exhibit D-1
Consultant Fee Determination:
Summary Sheet
Project: Renton Connector
Client: City of Renton
Reimbursable Estimate :units at Cost
Arborist Tree Evaluation 1 $7500 $7,500.00
Mileage - $0.56/mi 1500 $0.56 $840.00
Reprographics Estimate 10 $250 $2,500.00
Courier/FedEx 10 $100 $1,000.00
Car Rental/Car Share 2 $175 $350.00
Taxi/Ride Share Trips 20 $25 $500.00
Airfare (from MIG Portland, OR office)6 $300 $1,800.00
Per Diem 10 $300 $3,000.00
Reimbursable Estimate Total $17,490.00
Subconsultant Costs (See Exhibit E)
Concord Engineering $193,777.74
Furtado & Associates $115,988.71
MLA $18,883.25
GeoEngineers $37,174.88
Alta Planning + Design $22,828.99
Subconsultant Total $388,653.57
Contract Total Summary
Negotiate Hourly Rate Cost $838,140.10
Reimbursable Expenses $17,490.00
Subconsultants $388,653.57
CONTRACT TOTAL $1,244,283.67
Prepared By: MIG Date:10/28/2021
Page 2 of 2
AGENDA ITEM #6. f)
Exhibit D-2: Consultant Fee Determination - Renton ConnectorHours @$241.85Hours @$188.18Hours @$168.86Hours @$160.29Hours @$145.62Hours @$88.02Hours @$108.76Hours @$210.36Hours @$158.15Hours @$99.45Hours @$133.08Hours @$128.08Hours @$154.84Hours @$124.51Hours @$87.30Hours @$78.88Hours @$83.341Project Management, Coordination and Administration1.1Provide continuous project managament 18 $4,353.30 180 $33,872.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36 $4,610.88 $0.00 $0.00 $0.00 $0.00 $0.00 234$42,836.581.2Develop and Update Project Schedule 4 $967.40 24 $4,516.32 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 28$5,483.721.3Meetings with City18 $4,353.30 144 $27,097.92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 162$31,451.221.4Develop, Update and Track Project Issues 8 $1,934.80 80 $15,054.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 88$16,989.20Subtotal48 $11,608.80 428 $80,541.04 0 $0.00 0 $0.000 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 36 $4,610.88 0 $0.000 $0.00 0 $0.00 0 $0.00 0 $0.00 512 $96,760.722Due Diligence and Document Review2.1Kickoff Meeting3 $725.55 8 $1,505.44 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 $632.60 $0.00 $0.00 $0.00 6 $929.04 $0.00 $0.00 $0.00 $0.00 21$3,792.632.2Regulatory and Jurisdictional Requirements 2 $483.70 8 $1,505.44 16 $2,701.76 $0.00 16 $2,329.92 $0.00 $0.00 $0.00 4 $632.60 12 $1,193.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 58$8,846.822.3Document Review and Project Context 1 $241.85 4 $752.72 4 $675.44 $0.00 $0.00 12 $1,056.24 $0.00 $0.00 6 $948.90 12$1,193.40 $0.00 $0.00 2 $309.68$0.00 $0.00 $0.00 $0.00 41$5,178.232.4Existing Tree Evaluation $0.00 1 $188.18 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 6 $948.90 6 $596.70 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 13$1,733.78Subtotal6 $1,451.10 21 $3,951.78 20 $3,377.20 0 $0.00 16 $2,329.92 12 $1,056.24 0 $0.00 0$0.00 20 $3,163.00 30 $2,983.50 0 $0.000 $0.00 8 $1,238.72 0 $0.00 0 $0.00 0 $0.00 0 $0.00133$19,551.463Project Survey and Base Mapping3.1Establish Survey Control$0.00 4 $752.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4$752.723.2Field Survey $0.00 4 $752.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4$752.723.3Establish Existing Right-of-Way (R/W)$0.00 4 $752.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4$752.723.4Additional Survey Support$0.00 2 $376.36 $0.00 $0.00 4 $582.48 $0.00 4 $435.04 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 10$1,393.88Subtotal0 $0.00 14 $2,634.52 0 $0.00 0 $0.00 4$582.48 0 $0.00 4 $435.04 0 $0.00 0 $0.000 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 22 $3,652.044Evaluation4.1Circulation Analysis$0.00 4 $752.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4$752.724.2Signal Operations and Intersection Channelization $0.00 4 $752.72 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4$752.724.3Parking Evaluation 2 $483.70 8 $1,505.44 $0.00 $0.00 8 $1,164.96 $0.00 4 $435.04 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 22$3,589.144.4BNSF Coordination4 $967.40 16 $3,010.88 $0.00 $0.00 8 $1,164.96 $0.00 4 $435.04 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 32$5,578.284.5Transit Coordination 4 $967.40 16 $3,010.88 $0.00 $0.00 8 $1,164.96 $0.00 4 $435.04 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 32$5,578.28Subtotal10 $2,418.50 48 $9,032.64 0 $0.00 0 $0.0024 $3,494.88 0 $0.00 12 $1,305.12 0 $0.000 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.0094$16,251.145Active Transportation Design`5.1Programming 2 $483.70 8 $1,505.44 $0.00 $0.00 20 $2,912.40 16 $1,408.32 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 46$6,309.865.2Concept Alternatives, Intersections4 $967.40 16 $3,010.88 $0.00 $0.00 32 $4,659.84 $0.00 $0.00 $0.00 $0.00 24 $2,386.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 76$11,024.925.3Concept Alternatives, Segments3 $725.55 8 $1,505.44 $0.00 $0.00 24 $3,494.88 $0.00 $0.00 $0.00 $0.00 24 $2,386.80 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 59$8,112.675.4Evaluation and Recommendation of Preferred Action 2 $483.70 8 $1,505.44 $0.00 $0.00 8 $1,164.96 $0.00 $0.00 $0.00 $0.00 16 $1,591.20 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 34$4,745.30Subtotal11 $2,660.35 40 $7,527.20 0 $0.00 0 $0.0084 $12,232.08 16 $1,408.32 0 $0.00 0 $0.000 $0.00 64 $6,364.80 0 $0.00 0 $0.00 0$0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 215 $30,192.756Urban Design Study and Street Concept Plan6.1Urban Design Study 2 $483.70 16 $3,010.88 8 $1,350.88$0.00 $0.00 $0.00 $0.00 $0.00 40$6,326.00 84 $8,353.80 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 150$19,525.266.2Renderings (x3)$0.00 12 $2,258.16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 8 $1,265.20 40 $3,978.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 60$7,501.366.2Street Concept Plan6 $1,451.10 24 $4,516.32 $0.00 $0.00 40$5,824.80 20 $1,760.40 60 $6,525.60 $0.00 30 $4,744.50 60 $5,967.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 240$30,789.72Subtotal8 $1,934.80 52 $9,785.36 8 $1,350.88 0$0.00 40 $5,824.80 20 $1,760.40 60 $6,525.60 0 $0.00 78 $12,335.70 184 $18,298.80 0$0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00450$57,816.347Geotechnical Investigation7.1Project Coordination Meetings 2 $483.70 8 $1,505.44 8 $1,350.88 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 18$3,340.027.2Field Explorations $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 0$0.007.3Laboratory Testing$0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 0$0.007.4Geotechnical Engineering Analyses and Report1 $241.85 $0.00 4 $675.44 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 5$917.297.5Review of Construction Documents 1 $241.85 2 $376.36 4 $675.44 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 7$1,293.65Subtotal4 $967.40 10 $1,881.80 16 $2,701.76 0 $0.000 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.0030$5,550.968Preliminary Stormwater Analysis8.1Stormwater Analysis 2 $483.70 2 $376.36 6 $1,013.16 $0.00 $0.0018 $1,584.36 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 28$3,457.588.2Preliminary Design for On-site BMPs $0.00 2 $376.36 12 $2,026.32 $0.00 $0.00 24$2,112.48 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 38$4,515.16Subtotal2 $483.70 4 $752.72 18 $3,039.48 0 $0.00 0 $0.00 42 $3,696.84 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0$0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.0066$7,972.74910% Design and Design Report9.1Draft Plans 12 $2,902.20 36 $6,774.48 24 $4,052.648 $1,282.32 68 $9,902.16 68 $5,985.3680 $8,700.80 8 $1,682.88 20 $3,163.0028 $2,784.60 8 $1,064.64 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 360$48,295.089.2Draft Cost Estimate2 $483.70 4 $752.72 $0.00 $0.00 12 $1,747.44 24 $2,112.48 4 $435.04 2 $420.72 4 $632.60 8 $795.60 2$266.16 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 62$7,646.469.3Draft Design Report 6 $1,451.10 8 $1,505.44 16 $2,701.76 $0.00 8 $1,164.96 40 $3,520.80 $0.00 4$841.44 4 $632.60 8 $795.60 2 $266.16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 96$12,879.869.410% Design and Design Report6 $1,451.10 12 $2,258.16 8 $1,350.884 $641.16 24 $3,494.88 24 $2,112.48 40$4,350.40 4 $841.44 8 $1,265.20 16 $1,591.20 2 $266.16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 148$19,623.06Subtotal26 $6,288.10 60 $11,290.80 48 $8,105.28 12 $1,923.48 112 $16,309.44 156 $13,731.12 124 $13,486.24 18 $3,786.48 36$5,693.40 60 $5,967.00 14 $1,863.12 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00666$88,444.46QA/QC Reviewer(Landscape Architect IV)Vanessa HostetterProject Engineer(Engineer V)Dave Rodgers Nathan PolanskiProject Engineer(Engineer VI)Lolly KunklerPrincipal EngineerProject Manager(Senior Engineer VI)Kim HoukalProject Engineer(Engineer IV)Sr Project AssistantJordan LewisLandscape ArchitectSakaru TsuchiyaMIG StaffKathy Gwilym Melanie DaviesHours TotalAll Inclusive Hourly Billing Rate CostTotalQA/QC Reviewer(Principal Engineer) Landscape Architect VBatseba FukurEngineer IJennifer AndersonCAD TechnicianAlex DupeyDirector Planning ServicesRyan MottauSenior Project ManagerCasey HowardSr Project AssociateLauren Scott Patrick WareAssociate Planner Project AssociateJustin MartinAGENDA ITEM #6. f)
Exhibit D-2: Consultant Fee Determination - Renton ConnectorHours @$241.85Hours @$188.18Hours @$168.86Hours @$160.29Hours @$145.62Hours @$88.02Hours @$108.76Hours @$210.36Hours @$158.15Hours @$99.45Hours @$133.08Hours @$128.08Hours @$154.84Hours @$124.51Hours @$87.30Hours @$78.88Hours @$83.34QA/QC Reviewer(Landscape Architect IV)Vanessa HostetterProject Engineer(Engineer V)Dave Rodgers Nathan PolanskiProject Engineer(Engineer VI)Lolly KunklerPrincipal EngineerProject Manager(Senior Engineer VI)Kim HoukalProject Engineer(Engineer IV)Sr Project AssistantJordan LewisLandscape ArchitectSakaru TsuchiyaMIG StaffKathy Gwilym Melanie DaviesHours TotalAll Inclusive Hourly Billing Rate CostTotalQA/QC Reviewer(Principal Engineer) Landscape Architect VBatseba FukurEngineer IJennifer AndersonCAD TechnicianAlex DupeyDirector Planning ServicesRyan MottauSenior Project ManagerCasey HowardSr Project AssociateLauren Scott Patrick WareAssociate Planner Project AssociateJustin Martin10Public Outreach10.1Business and Stakeholder Meetings (Phase 1 )$0.00 12 $2,258.16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 $1,897.80$0.00 $0.00 $0.00 16 $2,477.44$0.00 $0.00 8 $631.04 $0.00 48$7,264.4410.2Design Focus Groups (Phase 1)$0.00 12 $2,258.16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 $1,897.80$0.00 $0.00 $0.00 24 $3,716.16 $0.00 24 $2,095.20 $0.00 $0.00 72$9,967.3210.3Public Event #1 - Concepts Input and Design$0.00 6 $1,129.08 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 12 $1,897.80 $0.00$0.00 $0.00 24 $3,716.16 20 $2,490.2040 $3,492.00 8 $631.04 12 $1,000.08 122$14,356.3610.4Public Event #2 - 10% Design$0.00 6 $1,129.08 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 8 $1,265.20 $0.00$0.00 $0.00 24 $3,716.16 20 $2,490.2040 $3,492.00 8 $631.04 12 $1,000.08 118$13,723.7610.5Committee of the Whole Coordination4 $967.40 12 $2,258.16 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 8 $1,265.20 $0.00 $0.00 $0.00 36 $5,574.24 $0.00 $0.00 $0.00 $0.00 60$10,065.0010.6Project Landing Page Content $0.00 2 $376.36 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 2 $316.30 $0.00$0.00 $0.00 8 $1,238.72 $0.00 24$2,095.20 24 $1,893.12 $0.00 60$5,919.7010.7Public Engagement Summary $0.00 2 $376.36 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2 $316.30 $0.00 $0.00 $0.00 6$929.04 $0.00 $0.00 16 $1,262.08 $0.00 26$2,883.78Subtotal4 $967.40 52 $9,785.36 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 56 $8,856.400 $0.00 0 $0.00 0 $0.00 138 $21,367.92 40$4,980.40128$11,174.4064$5,048.3224$2,000.16506$64,180.3611Permitting Support11.1Permit Support 2 $483.70 16 $3,010.88 $0.00 $0.00 8 $1,164.96 $0.00 8 $870.08 $0.00 6 $948.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 40$6,478.52Subtotal2 $483.70 16 $3,010.88 0 $0.00 0 $0.00 8$1,164.96 0 $0.00 8 $870.08 0 $0.00 6$948.90 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.0040$6,478.5212Right of Way Documentation Support12.1Right-of-Way Documentation Support4 $967.40 16 $3,010.88 $0.00 $0.00 16 $2,329.92 $0.00 24 $2,610.24 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 60$8,918.44Subtotal4 $967.40 16 $3,010.88 0 $0.00 0 $0.00 16$2,329.92 0 $0.00 24 $2,610.24 0 $0.00 0$0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.0060$8,918.441350% PS&E13.1Plans, Specifications and Estimate 8 $1,934.80 86 $16,183.48 64 $10,807.04 8 $1,282.32 164 $23,881.68 206 $18,132.12 295 $32,084.20 24 $5,048.64 87$13,759.05 180 $17,901.00 16 $2,129.28 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1138$143,143.6113.2Design Reporting 8 $1,934.80 24 $4,516.32 24 $4,052.6416 $2,564.64 $0.00 56 $4,929.12 $0.00$0.00 2 $316.30 8 $795.60 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 138$19,109.4213.3BNSF Coordination 4 $967.40 8 $1,505.44 $0.00 $0.00 16 $2,329.92 $0.00 8 $870.08 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36$5,672.8413.4Constructability Workshop 4 $967.40 8 $1,505.44 8 $1,350.88 $0.00 4$582.48 $0.00 $0.00 $0.00 4 $632.60 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 28$5,038.8013.5Structural Design2 $483.70 8 $1,505.44 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 10$1,989.14Subtotal26 $6,288.10 134 $25,216.12 96 $16,210.56 24 $3,846.96 184 $26,794.08 262 $23,061.24303 $32,954.28 24 $5,048.64 93$14,707.95 188 $18,696.60 16 $2,129.28 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.001350$174,953.8114100% PS&E14.1Plans, Specifications and Estimate 5 $1,209.25 73 $13,737.14 66 $11,144.76 4 $641.16 132 $19,221.84 200 $17,604.00 284 $30,887.84 24 $5,048.64 78 $12,335.70 176 $17,503.20 16 $2,129.28 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1058$131,462.8114.2Design Reporting 4 $967.40 24 $4,516.32 16 $2,701.76 8$1,282.32 $0.00 32 $2,816.64 $0.00 $0.00 1 $158.15 4 $397.80 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 89$12,840.3914.3BNSF Coordination 2 $483.70 8 $1,505.44 $0.00 $0.00 12 $1,747.44 $0.00 4 $435.04 $0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 26$4,171.6214.4Constructability Workshop 4 $967.40 8 $1,505.44 8 $1,350.88 $0.00 4$582.48 $0.00 $0.00 $0.00 4 $632.60 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 28$5,038.8014.5Structural Design1 $241.85 8 $1,505.44 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 9$1,747.29Subtotal16 $3,869.60 121 $22,769.78 90 $15,197.40 12 $1,923.48 148 $21,551.76 232 $20,420.64288 $31,322.88 24 $5,048.64 83$13,126.45 180 $17,901.00 16 $2,129.28 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.001210$155,260.9115Bid Set PS&E15.1Draft Bid Set 4 $967.40 32 $6,021.76 40 $6,754.40 $0.00 24 $3,494.88 40 $3,520.80 80 $8,700.80 12 $2,524.32 16 $2,530.40 32 $3,182.40 8 $1,064.64 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 288$38,761.8015.2Final Bid Set 4 $967.40 16 $3,010.88 24 $4,052.64 $0.00 12 $1,747.44 32 $2,816.64 40 $4,350.40 4 $841.44 4 $632.60 12 $1,193.40 4$532.32 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 152$20,145.16Subtotal8 $1,934.80 48 $9,032.64 64 $10,807.040 $0.00 36 $5,242.32 72 $6,337.44 120$13,051.20 16 $3,365.76 20 $3,163.00 44$4,375.80 12 $1,596.96 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00440$58,906.9616Greenroads Documentation Support16.1Coordination with City for Greenroads Rating Approach6 $1,451.10 12 $2,258.16 $0.00 $0.00 8 $1,164.96 $0.00 $0.00 $0.00 2 $316.30 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 28$5,190.5216.2Document for Project Requirements and Core Credits20 $4,837.00 40 $7,527.20 $0.00 $0.0070 $10,193.40 150 $13,203.00 8 $870.08 $0.00 4 $632.60 8 $795.60 $0.00 $0.00$0.00 $0.00 $0.00 $0.00 $0.00 300$38,058.88Subtotal26 $6,288.10 52 $9,785.36 0 $0.00 0 $0.0078 $11,358.36 150 $13,203.00 8 $870.08 0 $0.00 6 $948.90 8 $795.60 0 $0.00 0 $0.000 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00328$43,249.40201 $48,611.85 1116 $210,008.88 360 $60,789.60 48 $7,693.92 750 $109,215.00 962 $84,675.24 951 $103,430.76 82 $17,249.52 398 $62,943.70 758 $75,383.10 58 $7,718.64 36 $4,610.88 146 $22,606.64 40 $4,980.40 128 $11,174.40 64 $5,048.32 24 ######## 6,122 $838,140.10ALL INCLUSIVE HOURLY BILLING RATE COST$838,140.10TOTAL CONSULTANT ALL INCLUSIVE HOURLY RATE COST$838,140.10Professional Time and Costs SubtotalAGENDA ITEM #6. f)
Overhead
NTE*
Fixed
Fee NTE
167.66% 30.00%
Principal $95.19
$159.60 $28.56 $283.34
Principal $81.25
$136.22 $24.38 $241.85
Principal $71.63
$120.09 $21.49 $213.21
Principal $70.67
$118.49 $21.20 $210.36
Principal Landscape Architecture $56.73
$95.11 $17.02 $168.86
Director Urban Strategy and Development $84.14
$141.07 $25.24 $250.45
Senior Engineer VII $70.19
$117.68 $21.06 $208.93
Senior Engineer VI $63.22
$105.99 $18.97 $188.18
Engineer VI $56.73
$95.11 $17.02 $168.86
Engineer V $53.85
$90.28 $16.16 $160.29
Engineer V $53.85
$90.28 $16.16 $160.29
Engineer V $53.37
$89.48 $16.01 $158.86
Engineer IV $48.92
$82.02 $14.68 $145.62
Engineer I $29.33
$49.17 $8.80 $87.30
Engineer I $29.57
$49.58 $8.87 $88.02
Engineer I $29.50
$49.46 $8.85 $87.81
Landscape Architect V $53.13
$89.08 $15.94 $158.15
Landscape Architect IV $44.71
$74.96 $13.41 $133.08
Landscape Architect IV $42.55
$71.34 $12.77 $126.65
Landscape Architect III $33.41
$56.02 $10.02 $99.45
Landscape Architect I $32.93
$55.21 $9.88 $98.02
Landscape Designer II $29.81
$49.98 $8.94 $88.73
Landscape Designer II $25.96
$43.52 $7.79 $77.27
Landscape Intern $24.00
$40.24 $7.20 $71.44
CAD Senior $42.55
$71.34 $12.77 $126.65
CAD Mid/Senior $36.54
$61.26 $10.96 $108.76
Office Manager $43.03 $72.14 $12.91 $128.08
Office Associate $27.65 $46.36 $8.30 $82.30
Project Assistant $33.25 $55.75 $9.98 $98.97
Director Planning Services $52.02 $87.22 $15.61 $154.84
Sr Project Manager $41.83 $70.13 $12.55 $124.51
Sr Project Associate $29.33 $49.17 $8.80 $87.30
Associate Planner $26.50 $44.43 $7.95 $78.88
Project Associate $28.00 $46.94 $8.40 $83.34
Agreement:
General Services Office Rate
MIG, Inc.
Job Classifications
Direct Labor Hourly
Billing Rate NTE
All Inclusive
Hourly Billing
Rate NTE
AGENDA ITEM #6. f)
February 24, 2021
MIG, Inc.
615 2nd Avenue #280
Seattle, WA 98104
Subject: Acceptance FYE 2019 ICR – Risk Assessment Review
Dear Fredia Flowers:
Based on Washington State Department of Transportation’s (WSDOT) Risk
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2019 ICR of 167.66% (rate includes 0.82% Facilities Capital Cost of Money). This
rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary
by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
AGENDA ITEM #6. f)
Exhibit E
Subconsultant Fee Determination - Summary Sheet:
Alta Planning + Design
Project: Renton Connector
All Inclusive
Hourly Billing Rate:
Classification Hours =
All Inclusive
Hourly Billing
Rate = Cost
Principal Planner 106 X $213.54 $22,635.24
Engineer Level I $122.76 $0.00
Senior Engineer $133.97 $0.00
Principal $233.84 $0.00
All Inclusive
Hourly Billing
Rate Cost Total = $22,635.24
Reimbursable Estimate:
See fee determination worksheet for summary $193.75
Reimbursable Estimate Total $193.75
Total $22,828.99
Prepared By: Alta Planning + Design Date:10/26/2021
Page 1 of 1
AGENDA ITEM #6. f)
Exhibit E-2: Consultant Fee Determination
Project: Renton Connector
ALTA PLANNING + DESIGN - Fee Determination Worksheet
Hours @ $213.54
2 Due Diligence and Document Review
2.1 Kickoff Workshop 4 $854.16 4 $854.16
2.2 Regulatory and Jurisdictional Requirements $0.00 0 $0.00
2.3 Document Review and Project Context 8 $1,708.32 8 $1,708.32
2.4 Existing Tree Evaluation $0.00 0 $0.00
Subtotal 12 $2,562.48 12 $2,562.48
5 Active Transportation Design `
5.1 Programming 8 $1,708.32 8 $1,708.32
5.2 Concept Alternatives, Intersections 18 $3,843.72 18 $3,843.72
5.3 Concept Alternatives, Segments 24 $5,124.96 24 $5,124.96
5.4 Evaluation and Recommendation of Preferred Action 8 $1,708.32 8 $1,708.32
Subtotal 58 $12,385.32 58 $12,385.32
9 10% Design and Design Report
9.1 Draft Plans 16 $3,416.64 16 $3,416.64
9.2 Draft Cost Estimate $0.00 0 $0.00
9.3 Draft Design Report $0.00 0 $0.00
9.4 10% Design and Design Report $0.00 0 $0.00
Subtotal 16 $3,416.64 16 $3,416.64
10 Public Outreach
10.1 Business and Stakeholder Meetings (Phase 1 )$0.00 0 $0.00
10.2 Design Focus Groups (Phase 1)4 $854.16 4 $854.16
10.3 Public Event #1 - Concepts Input and Design 4 $854.16 4 $854.16
10.4 Public Event #2 - 10% Design 4 $854.16 4 $854.16
10.5 Committee of the Whole Coordination $0.00 0 $0.00
10.6 Project Landing Page Content $0.00 0 $0.00
10.7 Public Engagement Summary $0.00 0 $0.00
Subtotal 12 $2,562.48 12 $2,562.48
13 50% PS&E
13.1 Plans, Specifications and Estimate 8 $1,708.32 8 $1,708.32
13.2 Design Reporting $0.00 0 $0.00
13.3 BNSF Coordination $0.00 0 $0.00
13.4 Constructability Workshop $0.00 0 $0.00
13.5 Structural Design
Subtotal 8 $1,708.32 8 $1,708.32
106 $22,635.24 106 $22,635.24
TOTAL CONSULTANT DIRECT SALARY COST $22,635.24
DIRECT EXPENSES ESTIMATE
Parking ($10/trip)5 trips $50.00
Mileage - $0.575/mi 250 miles $143.75
TOTAL $193.75
Professional Time and Costs Subtotal
Steve Durrant
Principal Planner
Alta Planning + Design Staff
Hours Total
Direct Salary
Cost (DSC)
Total
AGENDA ITEM #6. f)
Overhead
NTE*
Fixed
Fee NTE
176.28% 30.00%
Principal Planner $69.72
$122.90 $20.92 $213.54
Engineer Level I $40.08
$70.65 $12.02 $122.76
Senior Engineer $43.74
$77.10 $13.12 $133.97
Principal $76.35
$134.59 $22.91 $233.84
Agreement:
General Services Office Rate
Alta Planning + Design
Job Classifications
Direct Labor Hourly
Billing Rate NTE
All Inclusive
Hourly Billing
Rate NTE
AGENDA ITEM #6. f)
AGENDA ITEM #6. f)
Exhibit E
Subconsultant Fee Determination - Summary Sheet:
Concord Engineering
Project: Renton Connector
All Inclusive
Hourly Billing Rate :
Classification Hours =
All Inclusive
Hourly Billing
Rate = Cost
Senior Engineer 272 $130.26 $35,430.72
Senior Engineer 98 $150.83 $14,781.34
Senior Engineer 68 $185.11 $12,587.48
Principal Engineer 12 $187.39 $2,248.68
Associate Engineer 462 $100.55 $46,454.10
Assistant Engineer 406 $85.70 $34,794.20
Assistant Engineer 530 X $89.13 $47,238.90
All Inclusive
Hourly Billing
Rate Cost Total = $193,532.74
Reimbursable Estimate :
See fee determination worksheet for summary $245.00
Reimbursable Estimate Total $245.00
Total $193,777.74
Prepared By: Concord Engineering Date:10/28/2021
Page 1 of 1
AGENDA ITEM #6. f)
Exhibit E-2: Consultant Fee Determination
Project: Renton Connector
CONCORD ENGINEERING - Fee Determination Worksheet
Hours @ $130.26 Hours @ $150.83 Hours @ $185.11 Hours @ $187.39 Hours @ $100.55 Hours @ $89.13 Hours @ $85.70 Hours @ $89.13
2 Due Diligence and Document Review
2.1 Kickoff Workshop 10 $1,303 $0 $0 $0 10 $1,006 $0 $0 $0 20 $2,308
2.2 Regulatory and Jurisdictional Requirements $0 $0 $0 $0 $0 $0 $0 $0 0 $0
2.3 Document Review and Project Context $0 $0 $0 $0 $0 $0 $0 $0 0 $0
2.4 Existing Tree Evaluation $0 $0 $0 $0 $0 $0 $0 $0 0 $0
Subtotal 10 $1,303 0 $0 0 $0 0 $0 10 $1,006 0 $0 0 $0 0 $0 20 $2,308
4 Evaluation
4.1 Circulation Analysis 18 $2,345 $0 26 $4,813 $0 90 $9,050 $0 18 $1,543 $0 152 $17,750
4.2 Signal Operations and Intersection
Channelization 18 $2,345 $0 36 $6,664 $0 96 $9,653 $0 44 $3,771 $0 194 $22,432
4.3 Parking Evaluation 18 $2,345 $0 $0 $0 44 $4,424 $0 44 $3,771 $0 106 $10,540
4.4 BNSF Coordination 12 $1,563 8 $1,207 $0 $0 12 $1,207 $0 22 $1,885 $0 54 $5,862
4.5 Transit Coordination 18 $2,345 $0 6 $1,111 $0 34 $3,419 $0 $0 $0 58 $6,874
Subtotal 84 $10,942 8 $1,207 68 $12,587 0 $0 276 $27,752 0 $0 128 $10,970 0 $0 564 $63,457
9 10% Design and Design Report
9.1 Draft Plans 26 $3,387 8 $1,207 $0 2 $375 36 $3,620 86 $7,665 $0 $0 158 $16,253
9.2 Draft Cost Estimate 2 $261 2 $302 $0 $0 6 $603 16 $1,426 $0 $0 26 $2,592
9.3 Draft Design Report 2 $261 2 $302 $0 $0 10 $1,006 4 $357 $0 $0 18 $1,924
9.4 10% Design and Design Report 2 $261 2 $302 $0 $0 4 $402 $0 $0 $0 8 $964
Subtotal 32 $4,168 14 $2,112 0 $0 2 $375 56 $5,631 106 $9,448 0 $0 0 $0 210 $21,733
13 50% PS&E
13.1 Plans, Specifications and Estimate 54 $7,034 28 $4,223 $0 4 $750 54 $5,430 214 $19,074 148 $12,684 $0 502 $49,194
13.2 Design Reporting $0 $0 $0 $0 $0 $0 $0 $0 0 $0
13.3 BNSF Coordination $0 $0 $0 $0 $0 $0 $0 $0 0 $0
13.4 Constructability Workshop $0 $0 $0 $0 $0 $0 $0 $0 0 $0
13.5 Structural Design 4 $521 2 $302 $0 $0 $0 $0 $0 $0 6 $823
Subtotal 58 $7,555 30 $4,525 0 $0 4 $750 54 $5,430 214 $19,074 148 $12,684 0 $0 508 $50,017
MIG, Inc.
Senior Engineer Assistant Engineer
Aaron King
Concord Engineering Staff
Brennan Niehoff
Hours Total
All Inclusive
Hourly Billing
Rate Cost Total
Assistant Engineer Assistant Engineer
Yilin Wang
Associate Engineer
Steve Diebol Tony Woody
Principal Engineer
Xiaoping Zhang
Senior Engineer
Syed Rahman
Senior Engineer
Page 1 of 2 AGENDA ITEM #6. f)
Exhibit E-2: Consultant Fee Determination
Project: Renton Connector
CONCORD ENGINEERING - Fee Determination Worksheet
Hours @ $130.26 Hours @ $150.83 Hours @ $185.11 Hours @ $187.39 Hours @ $100.55 Hours @ $89.13 Hours @ $85.70 Hours @ $89.13
Senior Engineer Assistant Engineer
Aaron King
Concord Engineering Staff
Brennan Niehoff
Hours Total
All Inclusive
Hourly Billing
Rate Cost Total
Assistant Engineer Assistant Engineer
Yilin Wang
Associate Engineer
Steve Diebol Tony Woody
Principal Engineer
Xiaoping Zhang
Senior Engineer
Syed Rahman
Senior Engineer
14 100% PS&E
14.1 Plans, Specifications and Estimate 54 $7,034 36 $5,430 $0 4 $750 42 $4,223 168 $14,974 88 $7,542 $0 392 $39,952
14.2 Design Reporting $0 $0 $0 $0 $0 $0 $0 $0 0 $0
14.3 BNSF Coordination $0 $0 $0 $0 $0 $0 $0 $0 0 $0
14.4 Constructability Workshop $0 $0 $0 $0 $0 $0 $0 $0 0 $0
14.5 Structural Design 4 $521 2 $302 $0 $0 $0 $0 $0 $0 6 $823
Subtotal 58 $7,555 38 $5,732 0 $0 4 $750 42 $4,223 168 $14,974 88 $7,542 0 $0 398 $40,775
15 Bid Set PS&E
15.1 Draft Bid Set 22 $2,866 4 $603 $0 $0 16 $1,609 30 $2,674 30 $2,571 $0 102 $10,323
15.2 Final Bid Set 8 $1,042 4 $603 $0 2 $375 8 $804 12 $1,070 12 $1,028 $0 46 $4,923
Subtotal 30 $3,908 8 $1,207 0 $0 2 $375 24 $2,413 42 $3,743 42 $3,599 0 $0 148 $15,245
272 $35,431 98 $14,781 68 $12,587 12 $2,249 462 $46,454 530 $47,239 406 $34,794 0 $0 1,848 193,533
TOTAL CONSULTANT ALL INCLUSIVE HOURLY BILLING RATE SALARY COST $193,532.74
DIRECT EXPENSES
Parking ($10/trip)5 trips $50
Carshare (3 hr/trip @ $13 hr = $39)5 trips $195
TOTAL $245.00
Professional Time and Costs Subtotal
Page 2 of 2 AGENDA ITEM #6. f)
Overhead
NTE*
Fixed
Fee NTE
98.53% 30.00%
Senior Engineer $57.00 $56.16 $17.10 $130.26
Senior Engineer $66.00 $65.03 $19.80 $150.83
Senior Engineer $81.00 $79.81 $24.30 $185.11
Associate Engineer $82.00 $80.79 $24.60 $187.39
Assistant Engineer $44.00 $43.35 $13.20 $100.55
Associate Engineer $37.50 $36.95 $11.25 $85.70
Assistant Engineer $39.00 $38.43 $11.70 $89.13
Agreement:
General Services Office Rate
Concord Engineering, Inc.
Job Classifications
Direct Labor Hourly
Billing Rate NTE
All Inclusive
Hourly Billing
Rate NTE
AGENDA ITEM #6. f)
October 27, 2021
Concord Engineering
1109 1st Avenue, Suite 212
Seattle, WA 98101
Subject: Acceptance FYE 2020 ICR - Provisional
Dear Xiaoping Zhang:
We have provisionally accepted your firms FYE 2020 Indirect Cost Rate (ICR) of
98.53% based on the economic hardship determined by WSDOT Audit Office. This
rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate is effective 180 days following your current fiscal year end
and per terms and conditions of applicable agreements. This rate may be subject to
additional review if considered necessary by WSDOT. Your ICR must be updated on
an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:ah
AGENDA ITEM #6. f)
Exhibit E
Subconsultant Fee Determination - Summary Sheet
Project: Renton Connector
Subconsultant: Furtado & Associates, Inc.
(formerly Lin & Associaes)
All Inclusive
Hourly Billing Rate:
Classification Hours =
All Inclusive
Hourly Billing
Rate =Cost
Principal-In-Charge 24 X $267.32 $6,415.78
Survey Manager 104 X $178.68 $18,582.50
Sr. Suvey Tech 260 X $114.96 $29,890.46
Chief of Parties 170 X $113.58 $19,308.29
Survey Tech 170 X $90.72 $15,423.09
Field Surveyor 170 X $77.57 $13,186.15
Sr. Project Admin 20 X $128.12 $2,562.44
All Inclusive
Hourly Billing
Rate Cost Total =$105,368.71
Reimbursable Estimate:units at Cost
Survey Vehicle Usage $60/day, per vehicle 27 60 $1,620.00
Parking 2 15 $30.00
Copies 200 0.1 $20.00
3D Scanner $600/day 5 600 $3,000.00
Traffic Control $100/hour 12 100 $1,200.00
APS Potholing $2,330/pothole 0 2330 $0.00
APS Underground Locates $95/hour 50 95 $4,750.00
Reimbursable Estimate Total $10,620.00
Total $115,988.71
Prepared By: Joel Yeager Date:6/8/2021
Page 1 of 1
AGENDA ITEM #6. f)
Exhibit E-2: Consultant Fee Determination
Project: Renton Connector
FURTADO & ASSOCIATES (Formerly LIN & ASSOCIATES)
Hours @ $267.32 Hours @ $178.68 Hours @ $114.96 Hours @ $113.58 Hours @ $90.72 Hours @ $77.57 Hours @ $128.12
3 Project Survey and Base Mapping
3.1 Establish Survey Control 2 $535 20 $3,574 10 $1,150 10 $1,136 10 $907 10 $776 6 $769 68 $8,845
3.2 Field Survey 8 $2,139 28 $5,003 140 $16,094 140 $15,901 140 $12,701 140 $10,860 6 $769 602 $63,467
3.3 Establish Existing Right-of-Way (R/W)12 $3,208 52 $9,291 96 $11,036 $0 $0 $0 6 $769 166 $24,304
3.4 Additional Survey Support 2 $535 4 $715 14 $1,609 20 $2,272 20 $1,814 20 $1,551 2 $256 82 $8,752
24 $6,416 104 $18,583 260 $29,890 170 $19,309 170 $15,422 170 $13,187 20 $2,562 918 $105,368
24 $6,416 104 $18,583 260 $29,890 170 $19,309 170 $15,422 170 $13,187 20 $2,562 918 $105,369
TOTAL CONSULTANT ALL INCLUSIVE HOURLY BILLING RATE SALARY COST $105,368.71
Professional Time and Costs Subtotal
Alfonso Manalo
Chief of Parties
Richard Reis Earl Bone
Sr. Survey Tech
Darryn MacDougall
Principal in Charge Survey Manager Survey Tech
Colin Sweany
Furtado & Associates Staff
Peter Goode Jessica Goldsberry
Hours Total
All Inclusive
Hourly Billing
Rate Cost Total
Field Surveyor Sr. Project Admin
AGENDA ITEM #6. f)
Overhead
NTE*
Fixed
Fee NTE
147.02% 30.00%
Principal‐In‐Charge $96.50 $141.87 $28.95 $267.32
Survey Manager $64.50 $94.83 $19.35 $178.68
Sr. Suvey Tech $41.50 $61.01 $12.45 $114.96
Chief of Parties $41.00 $60.28 $12.30 $113.58
Survey Tech $32.75 $48.15 $9.83 $90.72
Field Surveyor $28.00 $41.17 $8.40 $77.57
Sr. Project Admin $46.25 $68.00 $13.88 $128.12
Agreement:
General Services Office Rate
Furtado & Associates, Inc. (formerly Lin & Associaes)
Job Classifications
Direct Labor Hourly
Billing Rate NTE
All Inclusive
Hourly Billing
Rate NTE
AGENDA ITEM #6. f)
August 6, 2021
Furtado & Associates, Inc. formerly Lin & Associates, Inc.
901 Fifth Avenue, Suite 2710
Seattle, WA 98164
Subject: Acceptance FYE 2020 ICR Audit Office Review
Dear Jessica Goldsberry:
20 Indirect Cost Rate (ICR) as follows:
Home Office: 147.02% of direct labor
Field Office: 111.69% direct labor
This rate will be applicable for WSDOT Agreements and Local Agency Contracts in
Washington only. This rate may be subject to additional review if considered necessary
by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates@wsdot.wa.gov.
Regards;
ERIK K. JONSON
Contract Services Manager
EKJ:mya
AGENDA ITEM #6. f)
Exhibit E‐1
Subconsultant Fee Determination ‐ Summary Sheet
Project: Renton Connector
Subconsultant: GeoEngineers, Inc.
All Inclusive
Hourly Billing Rate:
Classification Hours =
All Inclusive
Hourly Billing
Rate = Cost
Geotech Principal 13 X $322.05 $4,186.65
Geotech Senior Engineer 48 X $207.88 $9,978.47
Geotech Project Engineer 48 X $144.46 $6,933.90
Staff Geologist 14 X $110.86 $1,552.05
Admin 12 X $115.24 $1,382.93
Accounting 2 X $91.69 $183.38
All Inclusive
Hourly Billing
Rate Cost Total = $24,217.38
Reimbursable Estimate:units at Cost
Mileage ‐ $0.56/mi (Task 8) 100 $ 0.575 $57.50
Laboratory Testing (Task 8) 1 2500 $2,500.00
Subcontracted Drilling (Task 8) 1 $ 8000 $8,000.00
Subcontracted Utility Locate (Task 8) 1 $ 200 $200.00
Subcontracted Traffic Control (Task 8) 1 $ 2200 $2,200.00
Reimbursable Estimate Total $12,957.50
Total $37,174.88
Prepared By: Timothy D. Bailey, PE Date: 6/23/2021
Page 1 of 1
AGENDA ITEM #6. f)
Exhibit E-2: Consultant Fee DeterminationProject: Renton ConnectorGEOENGINEERS - Fee Determination WorksheetHours @ $322.05 Hours @ $207.88 Hours @ $144.46 Hours @ $110.86 Hours @ $115.24 Hours @ $91.697Geotechnical Investigation7.1Project Coordination Meetings 3 $966 9 $1,871 $0 $0 $0 $0 12$2,8377.2Field Explorations 2 $644 8 $1,663 8 $1,156 12 $1,330 4 $461 1 $92 35$5,3467.3Laboratory Testing$0 1 $208 2 $289 2 $222 2 $230 $0 7$9497.4Geotechnical Engineering Analyses and Report6 $1,932 12 $2,495 24 $3,467 $0 6 $691 1 $92 49$8,6777.5Review of Construction Documents 2 $644 4 $832 4 $578 $0 $0 $0 10$2,053Subtotal13 $4,187 34 $7,068 38 $5,489 14 $1,552 12 $1,383 2 $183113$19,86216Greenroads Documentation Support16.1Coordination with City for Greenroads Rating Approach$0 4 $832 $0 $0 $0 $0 4$83216.2Document for Project Requirements and Core Credits$0 10 $2,079 10 $1,445 $0 $0 $0 20$3,523Subtotal 0 14 10 0 0 0 $4,35513 $4,187 48 $8,523 48 $6,212 14 $1,552 12 $1,383 2 $183 125 $24,217TOTAL CONSULTANT ALL INCLUSIVE HOURLY BILLING RATE SALARY COST$24,217.38Professional Time and Costs SubtotalWade WorthingStaff GeologistShaun Stauffer Timothy BaileyGeotech Project EngineerKatherine BookerGeotech Principal Geotech Senior Engineer AdminNina DuforeGeoEngineers StaffValerie SpencerHours TotalAll Inclusive Hourly Billing Rate Cost TotalAccountingAGENDA ITEM #6. f)
Overhead
NTE*
Fixed
Fee NTE
197.12% 30.00%
Geotech Principal $98.45 $194.06 $29.54 $322.05
Geotech Senior Engineer $63.55 $125.27 $19.07 $207.88
Geotech Project Engineer $44.16 $87.05 $13.25 $144.46
Staff Geologist $33.89 $66.80 $10.17 $110.86
Admin $35.23 $69.45 $10.57 $115.24
Accounting $28.03 $55.25 $8.41 $91.69
Agreement:
General Services Office Rate
GeoEngineers, Inc.
Job Classifications
Direct Labor Hourly
Billing Rate NTE
All Inclusive
Hourly Billing
Rate NTE
AGENDA ITEM #6. f)
AGENDA ITEM #6. f)
AGENDA ITEM #6. f)
AGENDA ITEM #6. f)
Exhibit E
Subconsultant Fee Determination - Summary Sheet
Project: Renton Connector
Subconsultant: MLA
All Inclusive
Hourly Billing Rate:
Classification Hours =
All Inclusive
Hourly Billing
Rate =Cost
Principal 27 X $189.42 $5,114.33
Design Engineer 80 X $144.52 $11,561.71
Sr CAD Technician 26 X $79.05 $2,055.21
All Inclusive
Hourly Billing
Rate Cost Total =$18,731.25
Reimbursable Estimate:units at Cost
Parking 4 $10 $40.00
Mileage - $0.56/mi 200 $0.56 $112.00
Reimbursable Estimate Total $152.00
Total $18,883.25
Prepared By: Serena Baxter Date:8/3/2021
Page 1 of 1
AGENDA ITEM #6. f)
Exhibit E-2: Consultant Fee Determination
Project: Renton Connector
MLA - Fee Determination Worksheet
Hours @ $189.42 Hours @ $144.52 Hours @ $79.05
13 50% PS&E
13.5 50% Plans (4 sheets) 4 $757.68 15 $2,168 12 $949 31 $3,874.08
13.5 50% Calculations 6 $1,136.52 20 $2,890 $0 26 $4,026.92
13.5 50% Specifications 2 $378.84 6 $867 $0 8 $1,245.96
QC 2 $378.84 3 $434 1 $79 6 $891.45
13.5 50% Cost Estimate Review 1 $189.42 2 $289 $0 3 $478.46
Subtotal 15 $2,841.30 46 $6,648 13 $1,028 74 $10,516.87
14 100% PS&E
14.5 100% Plans 3 $568.26 8 $1,156 8 $632 19 $2,356.82
14.5 100% Calculations 2 $378.84 8 $1,156 $0 10 $1,535.00
14.5 100% Specifications 2 $378.84 4 $578 $0 6 $956.92
QC 2 $378.84 3 $434 1 $79 6 $891.45
14.5 100% Cost Estimate Review 1 $189.42 1 $145 $0 2 $333.94
Subtotal 10 $1,894.20 24 $3,468 9 $711 43 $6,074.13
15 BID SET PS&E
15.1 Draft Bid Set 1 $189.42 5 $723 2 $158 8 $1,070.12
15.2 Final Bid Set 1 $189.42 5 $723 2 $158 8 $1,070.12
Subtotal 2 $378.84 10 $1,445 4 $316 16 $2,140.24
27 $5,114.34 80 $11,562 26 $2,055 133 $18,731.25
TOTAL CONSULTANT ALL INCLUSIVE HOURLY BILLING RATE SALARY COST $18,731.25
DIRECT EXPENSES ESTIMATE
Parking ($10/trip)$40.00
Mileage - $0.56/mi $112.00
TOTAL $152.00
Professional Time and Costs Subtotal
Michael Leonard Serena Baxter
Sr CAD Technician
Allan Bongolan
Principal Design Engineer
MLA Staff
Hours Total
All Inclusive
Hourly Billing
Rate Cost Total
AGENDA ITEM #6. f)
Overhead
NTE*
Fixed
Fee NTE
113.22%30.00%
Principal $77.88 $88.18 $23.36 $189.42
Design Engineer $59.42 $67.28 $17.83 $144.52
Sr CAD Technician $32.50 $36.80 $9.75 $79.05
Agreement:
General Services Office Rate
MLA
Job Classifications
Direct Labor Hourly
Billing Rate NTE
All Inclusive
Hourly Billing
Rate NTE
AGENDA ITEM #6. f)
AGENDA ITEM #6. f)
AB - 3119
City Council Regular Meeting - 02 May 2022
SUBJECT/TITLE: Amendment No. 4 to CAG-19-313 with Otak, Inc. for the Monroe
Avenue NE Storm Improvement Project
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Public Works Utility Systems Division
STAFF CONTACT: Kevin Evans, Civil Engineer III
EXT.: 7264
FISCAL IMPACT SUMMARY:
The cost of Amendment No. 4 to CAG-19-313 is $1,145,100. The approved 2022 project budget equals
$5,450,000 and there is sufficient budget to fund this amendment. This project is also partially funded by a
Washington State Department of Ecology design and construction grant in the amount of $4,797,875 which
will be added to the budget through the second quarter budget adjustment.
SUMMARY OF ACTION:
The Monroe Ave NE Storm Improvement Project will construct storm water quality treatment and infiltration
facility at 301 Monroe Ave NE to serve a 245-acre subbasin located in the Renton Highlands and President
Park neighborhoods. This subbasin does not ha ve an adequate connection to a downstream conveyance
system or waterbody. Due to this deficiency and the resulting flooding on Monroe Ave NE, the city entered
into an agreement with Segale Properties for a temporary easement that allowed the city to constr uct and
maintain overflow pipes that discharge to their property at 301 Monroe Ave NE. In 2018, Segale requested a
special fill and grade permit to fill and redevelop their site and have since been filling the site at a moderately
quick rate. As such the Surface Water Utility is anticipating the termination of the easement agreement is
approaching. This would signify the loss of a critical overflow path that has played an essential role in
preventing flooding on Monroe Ave NE. The city has been in negotiation with Segale Properties for the
purchase of a permanent easement for the development of an infiltration facility project to manage storm
water from these subbasin. The Surface Water Utility is currently in the late stages of negotiating a permanent
easement with Segale for the construction and future maintenance access of the proposed infiltration facility.
The agreement for a permanent easement will be presented for city council consideration in the coming
months. It is critical for the city to design and construct a permanent system to replace the loss of the existing
overflow pipes. Proposed facilities are shown in Attachment A. The project adds 2.2 acres of infiltration
chambers preceded by an enhanced storm water quality treatment facility.
On October 30, 2019, the city entered a contract with Otak, Inc. for engineering design services of the project.
In previous phases of the project, a preferred engineering solution was selected and designed to the 30%
design level. This amendment covers Phase 3 of the project, which includes the engineering services required
to complete final design of the project, as well as construction engineering support services. Tasks in this
phase include:
• Project management
• SEPA permitting
• Design plans
AGENDA ITEM #6. g)
• Design report
• Specifications
• Construction cost estimate
• Potholing
• Additional geotechnical investigations
• Revised geotechnical evaluation
• Hydraulic analysis
• Construction management
In addition to the tasks above, the project will be assessed for Envision sustainab ility credits during the design
process.
EXHIBITS:
A. Amendment No. 4
B. Vicinity Map
C. Site Map
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Amendment No. 4 to CAG-19-313 with Otak, Inc. in the amount
of $1,145,100 for design services for the Monroe Ave NE Storm Improvement Project.
AGENDA ITEM #6. g)
AMENDMENT NO. 4 TO CAG-19-313 - AGREEMENT FOR
MONROE AVENUE NE STORM SYSTEM IMPROVEMENTS
THIS AMENDMENT, dated March 31, 2022, is by and between the City of Renton (the “City”), a
Washington municipal corporation, and Otak, Inc. (“Consultant”), a Washington corporation.
The City and the Consultant are referred to collectively in this Amendment as the “Parties.”
Once fully executed by the Parties, this Amendment is effective as of the last date signed by
both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-19-313, dated
September 30, 2019, to provide necessary services for the Monroe Avenue NE Storm System
Improvement Project (referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement to change the scope of work, change the
time for performance, and change the compensation in order to perform Phase 3 of the
project.
NOW THEREFORE, It is mutually agreed upon that CAG-19-313 is amended as follows:
1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit
A-4, which is attached and incorporated herein.
2. Time of Performance: Section 3, Time of Performance, is amended pursuant to the
schedule(s) set forth in Exhibit C-4. All Work shall be performed by no later than
December 31, 2024.
3. Compensation: Section 4, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $1,145,100.00 from $786,454.30 to
$1,931,554.30, plus any applicable state and local sales taxes. The additional
compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit B-4, which is attached and incorporated herein.
4.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
AGENDA ITEM #6. g)
PAGE 2 OF 2
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the
date last signed by the Parties below.
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Armondo Pavone
Mayor
Russ Gaston
Vice President
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 01-15-2020
AGENDA ITEM #6. g)
FK:\Project\33200\33201A\CADD\GIS\MXDs\Phase 2\Figure1_SiteVicinityMap.mxdDate: 5/24/2021
Figure 2 Site Location
ProjectLocation
Puget Sound
1 inch = 1,000 feet
0 2,000Feet
Legend
Stream s
Np - Non-Fish
Ns - Non-Fish SeasonalLandslide
Very H igh
High
Moderate
Unclassified
Seismic H azard Areas
Wetlands
Upper Balch Pit
Basin Boundary
NE 6TH ST
NE 8TH ST
NE 10TH ST
MONROE AVE NENE 4TH STQUEEN AVE NEJEFFERSON AVE NEUNION AVE NEKC ACCESS RDNE 2ND ST
Project Location
AGENDA ITEM #6. g)
60' INGRESS/EGRESS & UTILITY EASEMENT
SHORT PLAT LUA 01-090
LA PIANTA LIMITED PARTNERSHIP
AFN 2002102800259460' INGRESS/EGRESS & UTILITY EASEMENTSHORT PLAT LUA 01-090MONROE AVENUE NENE 4TH STREET
-EFFERSON AVENUE NENE 2ND STREET
TEMPORARY EASEMENT FOR SURFACE
WATER DRAINAGE OVERFLOW UTILITY
AFN 201807020000852
PSE EASEMENT
AFN 2015101500515P.S.P. & L. CO. EASEMENTAFN 2571770, 3325304 & 3353433SCALE IN FEET
HOR=
150 0 150 300
ATTACHMENT A
AGENDA ITEM #6. g)
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO ENTER INTO AN AGREEMENT BETWEEN THE CITY OF
RENTON AND KING COUNTY WATER DISTRICT #90 FOR THE TRANSFER OF FIVE
DOMESTIC WATER SERVICES FROM THE DISTRICT TO THE CITY.
WHEREAS, an agreement is needed for the transfer of water service for five existing water
customers from King County Water District #90 (“the District”) to the City of Renton (“the City”);
and
WHEREAS, the subject properties are within the existing City’s water service area,
therefore the transfer of service is consistent with City practices and policies, the City’s adopted
Water System Plan, and the East King County Coordinated Water System Plan; and
WHEREAS, the City can provide water service to the properties with connections to
existing City water mains in the vicinity of the properties;
WHEREAS, the District has agreed to reimburse the City for all costs associated with the
installation of the three ¾‐inch water services and two 1‐inch water services pursuant to the
current City of Renton Fee Schedule; and
WHEREAS, the City of Renton has agreed to waive the Water System Development Charge
for each transferred property;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
RESOLVE AS FOLLOWS:
SECTION I. The Mayor and City Clerk are hereby authorized to enter into the
Agreement on Transfer of Water Service with King County Water District #90 for the transfer of
AGENDA ITEM # 8. a)
RESOLUTION NO. _______
2
five domestic water services to the City, attached hereto as Exhibit “A” and incorporated by this
reference.
PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2022.
______________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this ______ day of _______________________, 2022.
______________________________
Armondo, Mayor
Approved as to form:
______________________________
Shane Moloney, City Attorney
RES‐PW (Utilities):1905:3/15/22
AGENDA ITEM # 8. a)
RESOLUTION NO. _______
3
EXHIBIT “A”
AGREEMENT ON TRANSFER OF WATER SERVICE
BETWEEN THE CITY OF RENTON AND KING COUNTY
WATER DISTRICT #90
AGENDA ITEM # 8. a)
Page ‐ 1
AGREEMENT ON TRANSFER OF WATER SERVICE
BETWEEN
THE CITY OF RENTON AND KING COUNTY WATER DISTRICT #90
THIS AGREEMENT is entered into this ____ day of ___________, 2022, by and between the CITY OF
RENTON, a Washington municipal corporation, hereinafter referred to as “City” and KING COUNTY WATER
DISTRICT #90, a Washington municipal corporation, hereinafter referred to as “District”,
1.1 WHEREAS, District and City are the owners and operators of water systems in King County,
Washington. The District’s corporate boundary overlaps and/or is adjacent to City’s corporate
boundary, and
1.2 WHEREAS, District currently provides water service by a 4‐inch steel water main and 8‐inch steel
water main to the following five properties, hereinafter referred to as the “Properties,” within its
corporate boundaries at the addresses listed below and as shown on Exhibit A:
1. 4519 NE 10th St (King County Tax Parcel ID 1023059075);
2. 4531 NE 10th St (King County Tax Parcel ID 1023059168);
3. 4637 NE 10th St (King County Tax Parcel ID 1023059112);
4. 1051 Chelan Ave NE (King County Tax Parcel ID 1023059133);
5. 1155 Duvall Ave NE (King County Tax Parcel ID 1023059378), and
1.3 WHEREAS, the District’s steel water mains are over 60 years old and at the end of their useful life,
are in need of replacement, and
1.4 WHEREAS, the District’s steel water mains are in conflict with proposed storm drain and frontage
improvements and adjacent site development, and
1.5 WHEREAS, the City provides water service within its service boundaries as established within the
City’s Comprehensive Water System Plan and has an existing 10‐inch ductile iron water main within
NE 10th St, an existing 16‐inch ductile iron water main within Duvall Ave NE, and existing 8‐inch
water main within Chelan Ave NE, and
1.6 WHEREAS, the City and the District believe that it would be in the best interest of the District, City,
and the Properties to transfer water service to City. The City is agreeable to providing water service
AGENDA ITEM # 8. a)
Page ‐ 2
to the Properties that are within the City’s water service boundary identified within the City’s Water
System Plan, and
1.7 WHEREAS, District and City are authorized by Chapter 39.34 RCW to enter into inter‐local
agreements for joint action.
In consideration of the terms and conditions contained herein, the parties now agree as follows:
2.1 The District agrees to transfer to the City, water service to the Properties. In consideration of the
District’s transfer of the Properties, the City shall accept and provide water service to the Properties.
The City shall install new service laterals, make service connections to City water mains, and provide
new water meters. The District shall make extensions of the private service connections to
accommodate connection to the new water meters.
2.2 The City agrees to waive the Water System Development Charge for each Property. The District will
reimburse the City for time cost and materials per rates established under the City of Renton Fee
Schedule to complete the work identified within this Agreement.
2.3 The parties agree to cooperate to effect the purpose of this Agreement and to execute any further
agreements or documents required for such customer transfer. The District will provide the
owners/residents of the Properties with a mailed notice regarding the proposed change of water
purveyor from the District to the City at least 45 days before the date of such transfer. The notice
shall provide information as to the meeting date before the District’s Board of Commissioners where
owners/residents will have an opportunity to comment on the transfer.
2.4 Each party shall approve this Agreement by appropriate resolution or ordinance and provide the
other party with a certified copy of the same. This Agreement shall take effect upon its approval by
the City’s City Council and the District’s Board of Commissioners. Each party represents to the other
that it has the full power and authority to enter into this Agreement. This Agreement may not be
terminated in whole or part by either parties or their successors in interest.
CITY OF RENTON
ATTEST
Armondo Pavone, Mayor Jason Seth, City Clerk
Date Approved as to Legal Form
Shane Moloney, City Attorney
AGENDA ITEM # 8. a)
Page ‐ 3
KING COUNTY WATER DISTRICT #90
ATTEST
Darcey Peterson, General Manager Name/Title:
Date Approved as to Legal Form
Patrick Hanis, Water District Attorney
AGENDA ITEM # 8. a)
Transfer of Services - KCWD90 to City of Renton
Properties to be transferred (5)
Properties purchased by Renton School
District for proposed Renton Elementary #16
City of Renton water main
King County Water District No. 90
water main
4" STEEL MAIN
(KCWD90)
TO BE ABANDONED
4" STEEL MAIN
(KCWD90)
TO BE ABANDONED
8" STEEL MAIN
(KCWD90)
TO BE ABANDONED
8" DUCTILE IRON
WATER MAIN
8" DUCTILE IRON
WATER MAIN
8" DUCTILE IRON
WATER MAIN
10" DUCTILE IRON
WATER MAIN
1
2 3
4
5
EXHIBIT A AGENDA ITEM # 8. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING
SUBSECTION 2‐10‐5.A OF THE RENTON MUNICIPAL CODE BY ALLOWING
OWNERS OF A SMALL BUSINESS IN THE CITY OF RENTON TO BE MEMBERS OF
THE PLANNING COMMISSION, AUTHORIZING CORRECTIONS, PROVIDING FOR
SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, in 2008, Ordinance 5366 increased the number of the members of the
Planning Commission from seven (7) to nine (9); and
WHEREAS, the City has been deliberate in efforts to increase diverse racial backgrounds,
ages, and occupations of members of the Planning Commission and other City Commissions and
Committees, the increase to nine (9) members advanced those efforts more quickly; and
WHEREAS, historically, members have been required to be residents of the City of
Renton; and
WHEREAS, the insights and perspectives of owners of small businesses in the City on
development regulations and planning documents of the City would also be valuable;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION I. All portions of the Renton Municipal Code in this ordinance not shown in
strikethrough and underline edits remain in effect and unchanged.
SECTION II. Subsection 2‐10‐5.A of the Renton Municipal Code is amended as follows:
2‐10‐5 MEMBERS:
A. All Planning Commission members shall be residents or owners of a small
business in of the City of Renton. The number of Commission members that are
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
2
owners of a small business in, but not a resident of, the City is limited to no more
than two (2) members.
B. Members shall be selected without respect to political affiliations, shall
serve without compensation, and the appointees shall constitute a cross section
of the community representing different interests, geographical areas, trades,
professions and activities.
C. The Planning Commission shall elect its own chair, vice‐chair, and
secretary. It may create and fill such other offices as it may determine from time
to time.
D. The Commission shall hold at least twelve (12) regular meetings in each
year.
SECTION III. Upon approval of the City Attorney, the City Clerk is authorized to direct
the codifier to make necessary corrections to this ordinance, including the corrections of
scriveners or clerical errors; references to other local, state, or federal laws, codes, rules, or
regulations; or ordinance numbering and section/subsection numbering and references.
SECTION IV. If any section, subsection, sentence, clause, phrase, or work of this
ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase or word of this ordinance.
SECTION V. This ordinance shall be in full force and effect thirty (30) days after
adoption. No later than five (5) days prior to such effective date, a summary of this ordinance
consisting of its title shall be published in the City’s official newspaper.
AGENDA ITEM # 8. a)
ORDINANCE NO. ________
3
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2022.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2022.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD‐CED:2214:4/27/22
AGENDA ITEM # 8. a)