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HomeMy WebLinkAboutCouncil 08/02/2004AGENDA RENTON CITY COUNCIL REGULAR MEETING August 2, 2004 Monday, 7:30 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PUBLIC MEETING: Anthone' Annexation - 10% Notice of Intent Petition to Annex for 4.84 acres located east of Talbot Rd. S. and south of SE 192nd St. 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of July 26, 2004. Council concur. b. City Clerk reports bid opening on 7/22/2004 for CAG-04-097, Renton Community Center Roof Replacement; six bids; engineer's estimate $60,000 - $80,000; and submits staff recommendation to award the contract to the low bidder, Lloyd A. Lynch, Inc., in the amount of $81,029.89. Council concur. c. Community Services Department recommends approval of a contract in the amount of $77,732.43 with Canber Corps to provide landscape maintenance services for 24 sites including rights -of -way, one park, fire stations, libraries, and trails. Refer to Community Services Committee. d. Economic Development, Neighborhoods and Strategic Planning Department submits proposed new R-4 zone and zoning text amendments to Citywide landscape requirements. Refer to Planning & Development Committee. e. Finance & Information Services Department recommends approval of a contract with King County for Institutional Network Services (I -Net) at an annual cost of $9,000. Refer to Finance Committee. f. Fire Department recommends adoption of the updated City of Renton Emergency Management Plan which gives direction and outlines responsibilities in the event of a local or regional disaster. Council concur. (See 9.a. for resolution.) g. Human Services Division recommends acceptance of an estimated $507,905 in Community Development Block Grant (CDBG) funds from King County for 2005. Refer to Community Services Committee. h. Human Services Division recommends approval of the amendments to the Community Development Block Grant (CAG-02-105) and HOME Investment Partnerships Program (CAG- 99-106) interlocal agreements, which reflect the increase of city representation on the Joint Recommendations Committee. Refer to Community Services Committee. (CONTINUED ON REVERSE SIDE). i. Human Services Division recommends approval to continue participating in the Community Development Block Grant Consortium Housing Stability Program in 2005, which assists low -to - moderate income families with rent or mortgage payments due to a temporary crisis in their lives. Refer to Community Services Committee. j. Legal Division recommends adoption of an ordinance allowing the use of portable generators during periods when there is no electrical service available from the primary supplier due to natural disaster or power outage. Council concur. (See 9. for ordinance.) k. Municipal Court recommends approval of an agreement with the State Administrative Office of the Courts to accept $1,259.67 in reimbursement for a personal computer for Renton's Municipal Court Judge. Council concur. (See 9.b. for resolution.) 1. Utility Systems Division submits CAG-03-126, Wetland Mitigation Bank Site Fence Project; and requests approval of the project, authorization for final pay estimate in the amount of $3,623.85, commencement of 60-day lien period, and release of retained amount of $2,697.04 to Construct Co., LLC, contractor, if all required releases are obtained. Council concur. 7. CORRESPONDENCE 8. UNFINISHED BUSINESS 9. RESOLUTIONS AND ORDINANCES Resolutions: a. City of Renton Emergency Management Plan (see 61.) b. Accepting reimbursement from the State for computer for Municipal Court Judge (see 61.) Ordinance for first reading: Allowing portable generator use during power outage or natural disaster (see 6 J.) 10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room 5:15 p.m. Emerging Issues Council Chambers Approximately 6:00 p.m. Comprehensive Plan Amendments Update • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES. & THURS. AT 11:00 AM & 9:00 PM, WED. & FRI. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM RENTON CITY COUNCIL Regular Meeting August 2, 2004 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker-Wheeler called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF DON PERSSON, Council President; MARCIE PALMER; DENIS LAW; TONI COUNCILMEMBERS NELSON; RANDY CORMAN. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL EXCUSE ABSENT COUNCILMEMBERS TERRI BRIERE AND DAN CLAWSON. CARRIED. CITY STAFF IN KATHY KEOLKER-WHEELER, Mayor; JAY COVINGTON, Chief ATTENDANCE Administrative Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; ALEX PIETSCH, Economic Development Administrator; DON ERICKSON, Senior Planner; DEREK TODD, Assistant to the CAO; COMMANDER KATHLEEN MCCLINCY, Police Department. PUBLIC MEETING This being the date set. and proper notices having been posted and published in Annexation: Anthone', Talbot accordance with local and State laws, Mayor Keolker-Wheeler opened the Rd S & S 55th St public meeting to consider the 10% Notice of Intent petition for the proposed Anthone' Annexation for 4.84 acres located east of Talbot Rd. S. and south of S. 55th St. Senior Planner Don Erickson reported that the subject site is within the City's Potential Annexation Area and contains two existing single-family dwellings, one of which appears to be vacant. The public services are provided by Fire District #37, Renton water and sewer, and Kent School District. He noted that existing King County zoning is R-4; and Renton's Comprehensive Plan designates this area as Residential Low Density, for which R-4 (four dwelling units per net acre) zoning is likely. Mr. Erickson stated that this is a smaller than normal annexation, and future development is limited to 16 lots. However, the proposed annexation is a potential catalyst for the annexation of a larger unincorporated area to the south around the Springbrook Springs watershed. Additionally, the annexation would facilitate upgrading the intersection of Talbot Rd. S. and S. 55th St. He indicated that the fiscal impact analysis reveals a surplus of $875 at full development, and there is an estimated one-time parks acquisition and development cost of $425. Continuing, Mr. Erickson said the proposed annexation is consistent with Renton annexation policies, except for size, and it is consistent with Boundary Review Board criteria. He pointed out the potential of flooding and suggested Level 2 flow control for new development. In conclusion, Mr. Erickson stated that the annexation serves the best interests and general welfare of the City, particularly if it facilitates the annexation of a larger area to the south. Public comment was 'invited. Jim Biteman, 19203 98th Ave. S., Renton, 98055, expressed his support for the annexation. He confirmed that one of the existing dwellings on the site has been unoccupied for a long time, and noted that it is an eyesore. August 2, 2004 Renton City Council Minutes Page 256 Bruce Taggart, 9621 S. 194th St., Renton, 98055, introduced himself as the president of the Talbot Estates Homeowners Association, and asked what the impact of the proportional share of the City's existing indebtedness is to homeowners, and what the advantages and disadvantages are of being part of the City of Renton. Mr. Erickson pointed out a number of advantages that Renton residents have, including well -maintained parks, excellent utility services, and ready access to local government. In regards to the bonded indebtedness, he explained that the annexed -homeowners will assume whatever the other taxpayers in the City are paying. Dave Gallagher, 19225 Talbot Rd. S., Renton, 98055, stated that his family owns Springbrook Trout Farm, and he expressed concern about the runoff water from the annexation area, and where it will enter Springbrook Creek. Mr. Erickson said water drainage issues will be addressed during the development process, and he assured that the public will have opportunity to comment on that process. Harry Trapp, 19223 98th Pl. S., Renton, 98055, identified himself as the current president of Springbrook Terrace Homeowners Association, and verified that the aforementioned vacant dwelling has been unoccupied for approximately two years. Mr. Trapp expressed his support for the annexation, noting that the zoning is appropriate and the quality of the homes will be an asset to the area. Aleksandr Kozhenevsky, 9533 S. 192nd St., Renton, 98055, voiced his opposition to the proposed annexation. He pointed out that the area is historical, having been established 100 years ago, and expressed his concern that any changes to the site would affect its historical value. There being no further public comment, it was MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CLOSE THE PUBLIC MEETING. CARRIED. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL: ACCEPT THE ANTHONE' ANNEXATION 10% NOTICE OF INTENT TO ANNEX PETITION; AUTHORIZE CIRCULATION OF THE 60% DIRECT PETITION TO ANNEX; STIPULATE THAT THE SITE BE REZONED R-4 UPON ANNEXATION CONSISTENT WITH THE CURRENT RESIDENTIAL LOW DENSITY LAND USE DESIGNATION; AND REQUIRE THAT PROPERTY OWNERS ASSUME A PROPORTIONAL SHARE OF THE CITY'S BONDED INDEBTEDNESS. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2004 and beyond. Items noted included: Renton's Nishiwaki Sister City Advisory Committee is seeking Japanese - speaking volunteers to serve as translators for the visiting Sister City delegation from Nishiwaki, Japan, for events scheduled from August 29th to September 1st. August 2, 2004 Renton City Council Minutes Page 257 During the week of July 26th, the Renton Police Department Traffic Unit continued to work the Highlands Emphasis Patrol. Officers wrote twelve criminal citations, issued twenty-two parking tickets, and impounded seven abandoned vehicles. The animal control officer also issued two citations. EDNSP: Ahead of the Curve Alex Pietsch, Economic Development Administrator, reported that 125 new Banners "Ahead of the Curve" street pole banners are being installed at 60 intersections throughout the City of Renton. He explained that the Renton Community Marketing Campaign initiated this effort, and the $15,300 cost of the banners was funded by the marketing campaign and hotel/motel tax revenues. AUDIENCE COMMENT Sue Larson -Kinzer, 1733 NE 20th St., Renton, 98056, commented on the Citizen Comment: Larson- proposed changes to Renton's Comprehensive Plan. Pointing out that she owns Kinzer - Comprehensive Plan the Kennydale Blueberry Farm, she detailed the history of the farm and Revision, Open Space indicated that development of neighboring areas threaten the farm's Retention microclimate. Ms. Larson -Kinzer stated that a development behind her farm will result in the loss of trees that serve as a wind buffer, and the farm is . experiencing de -watering due to a development project across the street. She noted that Kennydale Creek is drying up, as well as many ponds. Stating that the long-term effect of the lack of groundwater is unknown, Ms. Larson -Kinzer expressed concern regarding the future of her farm. Continuing, Ms. Larson -Kinzer said there are discrepancies between the City's policies and zoning code, and although some of the issues are being addressed in the new Comprehensive Plan, she noted the importance of retaining larger pieces of land and open spaces. Councilman Corman commented that if water availability from Kennydale Creek is diminishing due to temporary construction reasons, perhaps the City can supplement the water loss in some way. He requested that the Administration investigate the matter. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of July 26, 2004. Council concur. July 26, 2004 Community Services: City Clerk reported bid opening on 7/22/2004 for CAG-04-097, Renton Community Center Roof. Community Center Roof Replacement; six bids; engineer's estimate $60,000 - Replacement, Lloyd A Lynch $80,000; and submitted staff recommendation to award the contract to the low bidder, Lloyd A. Lynch, Inc., in the amount of $81,029.89. Council concur. Community Services: Community Services Department recommended approval of a contract in the Landscape Maintenance amount of $77,732.43 with Canber Corps to provide landscape maintenance Services, Canber Corps services for 24 sites including rights -of -way, one park, fire stations, libraries, and trails. Refer to Community Services Committee. Planning: R-4 Zone, Citywide Economic Development, Neighborhoods and Strategic Planning Department Landscape Requirements submitted proposed new R-4 zone and zoning text amendments to Citywide landscape requirements. Refer to Planning and Development Committee. Finance: Institutional Network Finance and Information Services Department recommended approval of a Services, King County contract with King County for Institutional Network Services (I -Net) at an annual cost of $9,000. Refer to Finance Committee. August 2, 2004 Renton City Council Minutes Page 258 Fire: Emergency Management Fire Department recommended adoption of the updated City of Renton Plan Emergency Management Plan which gives direction and outlines responsibilities in the event of a local or regional disaster. Council concur. (See later this page for resolution.) Human Services: 2005 CDBG Human Services Division recommended acceptance of an estimated $507,905 Funds, King County in Community Development Block Grant funds from King County for 2005. Refer to Community Services Committee. Human Services: CDBG & Human Services Division recommended approval of the amendments to the HOME Investment Community Development Block Grant (CAG-02-105) and HOME Investment Partnerships Program Partnerships Program (CAG-99-106) interlocal agreements, which reflect the Agreements Amendments increase of city representation and the decrease of King County representation on the Joint Recommendations Committee. Refer. to Community Services Committee. Human Services: 2005 CDBG Human Services Division recommended approval to continue participating in Consortium Housing Stability the Community Development Block Grant Consortium Housing Stability Program Participation Program in 2005, which assists low -to -moderate income families with rent or mortgage payments due to a temporary crisis in their lives. Refer to Community Services Committee. Development Services: Legal Division recommended adoption of an ordinance allowing the use of Portable Generators, Noise portable generators during periods when there is no electrical service available Ordinance Revision from the primary supplier due to natural disaster or power outage. Council concur. (See page 259 for ordinance.) Municipal Court: State Municipal Court recommended approval of an agreement with the State Reimbursement for Computer Administrative Office of the Courts to accept $1,259.67 in reimbursement for a for Municipal Court Judge personal computer for Renton's Municipal Court Judge. Council concur. (See later this page for resolution.) CAG: 03-126, Wetland Utility Systems Division submitted CAG-03-126, Wetland Mitigation Bank Site Mitigation Bank Site Fence, Fence Project; and requested approval of the project, authorization for final pay Construct Co estimate in the amount of $3,623.85, commencement of 60-day lien period, and release of retained amount of $2,697.04 to Construct Co., LLC, contractor, if all required releases are obtained. Council concur. MOVED BY PERSSON, SECONDED BY LAW, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES Resolution #3704 A resolution was read adopting the City of Renton Emergency Management Fire: Emergency Management Plan. MOVED BY LAW, SECONDED BY NELSON, COUNCIL ADOPT Plan THE RESOLUTION AS READ. CARRIED. Resolution #3705 A resolution was read authorizing the Mayor and City Clerk to enter into an. Municipal Court: State interlocal cooperative agreement with the State Administrative Office of the Reimbursement for Computer Courts regarding a limited reimbursement for expenses incurred in purchasing a for Municipal Court Judge personal computer for use by the City of Renton Municipal Court Judge. MOVED BY LAW, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. The following ordinance was presented for first reading and referred to the Council meeting of 8/09/2004 for second and final reading: August 2, 2004 Renton City Council Minutes Page 259 Development Services: An ordinance was read amending Section 8-7-3.0 of Chapter 7, Noise Level Portable Generators, Noise Regulations, of Title VIII (Health and Sanitation) of City Code by allowing the Ordinance Revision use of portable generators when electrical service is not available due to a power outage or natural disaster. MOVED BY LAW, SECONDED BY NELSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 8/09/2004. CARRIED. NEW BUSINESS Council President Persson reported receipt of an informal petition from Sue Citizen Comment: Brown - Brown, 1203 N. 2nd St., Renton, 98055, containing seven signatures, and Drug Dealing & Value Village expressing concern regarding drug dealing in the 1200 block area of NE 2nd Non -Compliance, 1200 Block St., and regarding City Code non-compliance issues pertaining to the illegal use of N 2nd St of outside storage by Value Village, located at 1222 Bronson Way N. MOVED BY PALMER, SECONDED BY NELSON, COUNCIL REFER THIS CORRESPONDENCE TO THE ADMINISTRATION. CARRIED. Development Services: Referencing a (Longview) Daily News article regarding the City of Kelso's Nuisance Abatement nuisance abatement ordinance that allows the prosecution of people in criminal court for nuisances on their property, Councilman Corman requested that the Administration investigate the possibility of emulating Kelso's nuisance abatement program. ADJOURNMENT MOVED BY NELSON, SECONDED BY LAW, COUNCIL ADJOURN. CARRIED. Time: 8:211/ -pal)m. Bonnie Walton, CMC, City Clerk Recorder: Michele Neumann August 2, 2004 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING August 2, 2004 COMMITTEE/CHAIRMAN DATE/TIME . AGENDA COMMITTEE OF THE WHOLE MON., 8/09 Emerging Issues (Persson) 5:30 p.m. *Council Conference Room* Approximately Comprehensive Plan Amendments Update 6:00 p.m. *Council Chambers* COMMUNITY SERVICES MON., 8/09 Ken Ragland Appointment to Library (Nelson) 3:30 p.m. Board; Landscape Maintenance Services Contract with Canber Corps; Acceptance of 2005 CDBG Funds; CDBG & HOME Investment Partnerships Program Agreements Amendments; 2005 Participation in CDBG Consortium Housing Stability Program FINANCE MON., 8/09 Vouchers; (Corman) 4:30 p.m. Lease with King County to House Paramedic Unit at Fire Station #14; Institutional Network Services Contract with King County PLANNING & DEVELOPMENT THURS., 8/05 Abandoned Grocery Carts; (Briere) 3:30 p.m. Temporary Signage and Temporary Businesses; View Protection Ordinance; R-4 Zoning Text Amendments; Critical Areas Ordinance (briefing only); Comprehensive Plan Amendments Update PUBLIC SAFETY (Law) TRANSPORTATION (AVIATION) THURS., 8/05 Renaming of SW 41st St. to IKEA Way; (Palmer) 2:30 p.m. Renton Airport Development Study (briefing only) UTILITIES THURS., 8/05 SW 7th St. Storm System Improvement (Clawson) 2:00 p.m. Project & Small Drainage Projects Program Fund Transfer a NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room unless otherwise noted. ANTHONV ANNEXATION PUBLIC MEETING COUNCIL CONSIDERATION OF PROPOSED ANNEXATION WITH R-4 ZONING August 2, 2004 The City is in receipt of a 10% Notice of Intention to Commence Annexation Petition from property owners in the proposed annexation area. This petition has signatures representing 100% of the area's 4.84 acres. The subject site is within the City's Potential Annexation Area and is designated Residential Low Density (RLD) on the City's Comprehensive Plan Land Use Map. It bordered by Talbot Road South on its west boundary and South 55th Street on its north boundary. These same two boundaries are where it abuts the existing City boundary (see back of handout). This site currently has King County's R-4 zoning and there are two single-family detached dwellings on it. Proposed prezoning is R-4 (4 units per net acre). This zoning is less dense than what would be allowed under the County's R-4 zoning since densities up to 6 units per gross acre are achievable in the County with bonuses. On a typical 4-acre site the difference would only be three units (13 units under Renton's R-4 zoning versus 16 units under the County's R-4 zoning, with bonuses). Renton's zoning deletes critical areas and streets from a site's gross acreage whereas the County's zoning does not. Also, the County's zoning allows both attached and detached units. With the City's proposed R-4 zoning, the 4.84-acre site could accommodate approximately 16 single-family detached dwelling units at full development. Under state law, direct petitions to annex are initiated by property owners representing at least 10% of the annexation area's acreage. Council is then required to hold a public meeting within 60 days of its submittal to decide whether it will accept, reject or geographically modify the proposed annexation. Reviewing departments of the City raised no major issues. If the Council decides to accept this proposed annexation, it will typically: 1. Authorize the circulation of a 60% Direct Petition to Annex based upon assessed value; 2. Decide whether to require the simultaneous adoption of zoning upon annexation consistent with the City's Comprehensive Plan Land Use Map; and, 3. Decide whether to require property owners within the annexation area to assume their fair share of the City's existing indebtedness. Council Hearing Handout 12-15-03.doc\ a Proposed Anthone' Annexation Figure 1: Vicinity Map ®Economic Development, Neighborhoods & Strategic Planning -- — — City Limits � Al Del Rosario Administrator C] Proposed Annex. Area G. Del Rosario ANTO 29 June 2004 � CD cn X (U C O N O 0. N r \ rZ O 3 env � ¢ W R � d •p u a� i--� C L Y. h C O •0 w � C _ •OOL �•+ c T7 OG u O � O tX 0a0 R "" - •'.'� O u H 4] u c � R ✓ ';'c � bA , 00 O u O •- u � L� c L •� i A .�- aIu77i� r� CAI 21 0 S u .°a W o@ o� "ma O6N C 0 OS N C N N O N O - pd� .0O J D CO TKO JUtq CUF- m m ;.. 3 N ' � 3 •o .v'-� � 8 -3S U0 aU9 �^ ( z O• G S o w ¢��r�� g .yx.. V O • � C y CD o N - o s � 0 V m O m ocD N CD cn cn 3 MID �• �,CD o wUri 3 0 m '0 A I+ w � O ova Q.. r•f I� O cn I O UQ SID pt�tr.t King County Comp Plan Designation and Current Zoning a 51'st Y'.r T nnA:T Ice Man'= (+du/net acre) k " Site Renton Corehensive Plan 13 g 07/27/04 City Of Renton Municipal Building seventh floor Council Chambers of Renton City Hall, 1055 S. Grady Way, 200 Mill Avenue South City Clerk Renton, WA 98055 y , Bonnie I. Walton To whom it may concern; Please be advised that I and my wife are against incorporation of our neighbor's property into the city of Renton. The.location of this property is S.E corner of 192°a Str. and Talbot Rd.. Our neighborhood "Spring Brook Tract" is an established for quite some time, and it is against our wishes to make any changes topographically or in any other way. Bellow you will find signatures of my neighbors who are against this petition as well: A)e-v-sandr Koz6nevsky 51 �e�-foh, 9 g�55 CITY OF RENTON MEMORANDUM DATE: August 2, 2004 TO: Don Persson, Council President Members of the Renton City Council FROM: Kathy Keolker-Wheeler, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION City crews will remove the Renton River Days street pole banners this week and begin installing 125 new "Ahead of the Curve" banners. There are three different banners: "Live Ahead of the Curve", "Work Ahead of the Curve" and "Play Ahead of the Curve". The colorful banners have a consistent design and should last for approximately three years. The $15,300 cost of the banners was paid with funds from the Renton Community Marketing Campaign and Hotel/Motel tax. ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT On June 30"', Bonnie Walton, City Clerk/Cable Manager, earned the title of Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks (IIMC). To earn this prestigious title, recipients are required to meet certain standards and requirements developed by IIMC to assure competence in the performance of basic duties common to Municipal Clerks in North America. To maintain the title, a Certified Municipal Clerk must complete a certain number of education or training hours annually and apply for recertification every four years. The August 2004 edition of CitySource, the City's newsletter to citizens and businesses, will be featured in the August 4"' issue of the Renton Reporter. This edition features detailed information about the results of the citywide public opinion survey; police resources directed to focus on nuisance issues in the Highlands; the upcoming Nishiwaki delegation visit; a comprehensive plan workshop; an upcoming events calendar; and July City Council highlights. CitySource can also be found on the City's website, www.ci.renton.wa.us, through the Spotlight section under the press release option. Renton's Nishiwaki Sister City Advisory Committee is seeking Japanese -speaking volunteers to serve as translators for the visiting Sister City delegation from Nishiwaki, Japan. Translators are needed for a variety of events scheduled from Sunday, August 290i, through Wednesday, September V. The Sister City Committee will cover expenses for volunteer translators at these planned events. If you are interested in volunteering to serve as a translator, please call 425-430-6571. COMMUNITY SERVICES DEPARTMENT Exterior house painting is one of the services provided by the Housing Repair Program. Twenty-three painting requests have been received from qualified Renton homeowners with low to moderate incomes. Homes are prioritized based on the amount of bare wood exposed. In addition to protecting the homes from future damage, the program also enhances the attractiveness of the neighborhoods. We would like to thank the nine volunteers from the Rotary Club of Renton, with the assistance of the Housing Repair Program summer crew, for painting the house of an 87-year-old resident on July loth. Administrative Report August 2, 2004 Page 2 POLICE DEPARTMENT • Neighborhoods in Renton are fighting back to get rid of crime and drugs through National Night Out, a program designed to heighten crime and drug prevention awareness; generate support for, and participation in, local anti -crime efforts; and strengthen neighborhood spirit and police -community partnerships. On Tuesday, August 3`d, the Renton Police Department will join forces with 14 Renton neighborhoods that are participating in the National Night Out program to give crime and drugs a going away party. • During the week of July 26th the Renton Police Department Traffic Unit continued to work the Highlands Emphasis Patrol. Officers working this detail wrote 12 criminal citations, including 3 citations for opening and consuming alcohol in public. There were 22 parking tickets issued and 7 abandoned vehicles impounded. In addition, officers observed and recovered a stolen vehicle. The Animal Control Officer issued 2 citations in this area as well. The Police Department will continue the emphasis patrols this week between Edmonds Avenue NE and Monroe Avenue NE, and between NE 1201 and NE 27"' Streets. CITY OF RENTON COUNCIL AGENDA BILL SUBMITTING DATA: Dept/DivBoard... City Clerk Staff Contact...... Bonnie Walton SUBJECT: Bid opening on July 22, 2004, for CAG-04-097, Renton Community Center Roof Replacement Project EXHIBITS : Staff Recommendation Bid Tabulation Sheet (six bids) I I R mm— mw � FOR AGENDA OF: August 2, 2004 AGENDA STATUS: Consent......... X Public Hearing.. Correspondence.. Ordinance....... Resolution...... Old Business.... New Business.... Study Session... Other........... RECOMMENDED ACTION: APPROVALS: Legal Dept...... Council concur Finance Dept.... Other. II FISCAL IMPACT: Expenditure Required... $81,029.89 Transfer/Amendment.. Amount Budgeted........ $90,000.00 Revenue Generated... II Total Project Budget... City Share Total Project... SUMMARY OF ACTION: Engineer's Estimate: $60,000 - $80,000 RECOMMENDED ACTION: In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within the project budget, and there were no irregularities. Therefore, staff recommends acceptance of the low bid submitted by Lloyd A. Lynch, Inc. in the amount of $81,029.89. City of Renton Community Services Facilities MEMORANDUM Date: July 23, 2004 To: Bonnie Walton, City Clerk From: Greg Stroh, Facilities Manager, ext. 661419z CITY OF RE`QTGI'J J U L 2 3 2004 RECEIVED CITY CLERIK'S OFFICE Subject: Renton Community Center Roof Replacement Contract CAG — 04 - 097 Renton Community Center Roof Replacement Project, the bid opening was held on July 22, 2004, at 2:30 PM. Six (6) bids were submitted. The project estimate was set between $60,000.00 and $80,000.00 this was based on an estimate established in 2002. The bids ranged from a low of $81,029.89 to a high of $156,479.55. The low bid for the project was 81 029.89 including WSST from Lloyd A. Lynch Inc. Our staff has reviewed the low bid for completeness, inclusion of all required forms, acknowledgments of addenda and mathematical correctness of the bid. All of the paper work is in order. The low bid of $81,029.89 including WSST is within the amount Facilities budgeted for the project. Funding for the project will be under account number 316.000000.020.5940.0076.63.000003 Capital Improvement Program, Public Facilities. The approved 2004 CIP budget for the project is $90,000. The Facilities Division, therefore recommends that this item be placed on the August 2, 2004, consent agenda for Council concur. Staff further recommends that Council award the contract to the lowest responsive, responsible bidder, Lloyd A. Lynch Inc., for the amount of $81.029.89. If you have any questions please contact Greg Stroh at x-6614 1 4 CITY OF RENTON BID TABULATION SHEET ROJECT: Community Center Roof Replacement; CAG-04-097 DATE: July 22, 2004 FORMS Certificate BID BIDDER of Triple Addenda Includes 8.8% Sales Tax Insurance Form (2) Krueger Sheet Metal X X X $101,048.00 731 N Superior Spokane, WA 99202 President Lloyd A. Lynch, Inc. X X X $81,029.89 P.O. Box 1305 Woodinville, WA 98072-1305 Lynn A. Lynch Pacific Rainier Roofing, Inc. X X X $115,281.00 10735 Stone Avenue North Seattle, WA 98133-8923 Monty D. Moore Queen City Sheet Metal & Roofing, Inc. X X X $104,479.55 1711 Occidental Av S Seattle, WA 98134-1411 Diane H. Puetz Scholten Roofing, Inc. X X (1) X $156,672.00 7157 Guide Meridian Lynden, WA 98264-9499 Russell Unrein Snyder Roofing X X X $88,672.00 20203 Broadway Av Snohomish, WA 98296 Tim Gardner NGINEER'S ESTIMATE TOTAL: LEGEND: Forms: Triple Form: Non -Collusion Affidavit, Anti -Trust Claims, Minimum Wage $60,000 - $80,000 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Community Services/Parks Div Staff Contact...... Leslie Betlach, Parks Director X - 6619 Subject: Landscape Maintenance Agreement with Canber Corps for 24 locations. Exhibits: 1. Issue Paper 2. Agreement for Services 3. RFP Section 9 — Scope of Work For Agenda of: August 2, 2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information ......... X Recommended Action: Approvals: Refer to Community Services Committee Legal Dept......... X Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $77,732.43 Transfer/Amendment....... Amount Budgeted....... $125,000.00 Revenue Generated......... Total Project Budget $77,732.43 City Share Total Project.. SUMMARY OF ACTION: Request for Proposals (RFPs) were sought April 19 & 26, 2004, for contract landscape maintenance. Six companies provided RFPs. Canber Corps submitted a value and references superior to the other five companies. Canber's current work projects were reviewed and found to be of high quality. An Agreement for Services between the City of Renton and Canber Corps has been prepared for contract landscape maintenance of 24 locations including rights -of -way, one park, fire stations, libraries and trails. This Agreement will extend through December, 31, 2006. Continuation of the Agreement during 2005 and 2006 is contingent upon available funding. STAFF RECOMMENDATION: Staff recommends Council authorize the Mayor and City Clerk to sign the agreement with Canber Corps for landscape maintenance at 24 locations. Rentonnet>agnbill/ bh CITY OF RENTON Community Services Department TY 0 Committed to Enriching Lives 0 MEMORANDUM DATE: July 22, 2004 TO: Don Persson, Council President City Council Members VIA: ^ Mayor Kathy Keolker-Wheeler FROM: ' �W Dennis Culp, Community Services Administrator K STAFF CONTACT: Leslie Betlach, Parks Director (x — 6619) SUBJECT: Contract Landscape Maintenance — Agreement for Services ISSUE: Should the Council concur with the staff recommendation to enter into the Agreement for Services with Canber Corps to maintain landscaping in 24 sites including rights -of -way, one park, trails, libraries and fire stations? RECOMMENDATION: Staff recommends approval of the Agreement for Services between the City of Renton and Canber Corps of Renton, WA. Between 2001 and 2004, Facility Maintenance Contractors (FMC) provided contract landscape maintenance services of similar areas. The Agreement with Canber becomes effective September 1, 2004 and continues through December 31, 2006. BACKGROUND SUMMARY: The City currently contracts with FMC for landscape maintenance at a cost of $104,600.00 per year. Request for Proposals (RFPs) were issued on April 19, 2004 for landscape maintenance of 24 sites within the City of Renton. The City received six proposals on the submittal deadline, May 10, 2004. RFPs were evaluated and weighted according to cost, references and responsiveness. Canber Corps provided the best value at $77,732.43 per year through 2006. Their reference checks were superior to other companies. The Parks Maintenance Manager conducted site inspections of other municipal projects Canber Corps currently services and these appeared to be of high quality. The Canber proposal amount is 26% lower than the amount charged by the previous landscape maintenance contractor in 2003. CONCLUSION: Approval of this Agreement will continue landscape maintenance of rights -of -way, one park, trails, libraries and fire stations at the same level of service or better for a substantial savings during the remainder of 2004 through 2006. The Agreement for years 2005 and 2006 is contingent upon available funding in those years. Contracting landscape maintenance services of these sites will augment the work of City crews and allow more efficient use of crew time to focus maintenance on the park system and the downtown core area. CADocuments and Settings\tflatley\Desktop\ParksDivision\Contracts\LandscapeMaintenance\04Contractissue.doc SECTION 8 - CONTRACT AGREEMENT ti�Y U� YQ�'NTU� CITY OF RENTON COMMUNITY SERVICES DEPARTMENT AGREEMENT FOR SERVICES CAG # THIS AGREEMENT is made as of the day of , 2004, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and Canber Corps, P.O. Box 2668, Renton, WA 98056-2668 herein after referred to as "CONTRACTOR", to provide Landscaping Maintenance Services for Right -of Way Landscaping, Parks, Trails, Libraries and Fire Stations #12 & #14, located in Renton, Washington. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all required landscape services described in Section 9, Scope of Work which is attached to this Agreement. The Contractor will also provide in writing to the City a work schedule for date and time the scheduled work will be accomplished. Any changes to this schedule will be in writing to the City prior to the work being started. 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order or Discretionary Work Request Form signed by the City and the Contractor. 3. Time of Performance. The Contractor shall perform the Services in accordance with the times and schedules reflected in Section 9 and Section 10 of the Request for Proposals. 4. Term of Contract. The Term of this Agreement shall be for a 3-year period commencing upon the date of signing by the City through, December 31, 2006 based upon available funding in any of the three years. This Agreement may be extended for additional periods of time upon mutual written agreement of the City and the Contractor. 5. Contract Sum. In consideration of the Contractor performing the specified Services, for the 12-month period, the City agrees to pay the Contractor an amount not to exceed $77,732.43 per year. In the event the city desires additional Services other than those described in the Scope of Work, the Contractor agrees to perform such Services according to the attached Rate Schedule, Section T-E' of the Request for Proposals or for an amount negotiated by the Parties, whichever is less. 6. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a detailed voucher or invoice is submitted in the form specified by the City. Payment will be made on a monthly basis, thirty (30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Prevailing Wages. Prevailing wages, in accordance with RCW 39.12 , applies to this contract. The Contractor shall pay no less than the prevailing wage rate to all employees. The Contractor shall submit a "Statement of Intent to Pay Prevailing Wages" and an "Affidavit of wages Paid" in compliance with RCW 39.12.040. 8. Warranty. The contractor warrants for itself and all of its employees that they have the requisite training , skill and experience necessary to provide the Services specified in the Scope of Work and are appropriately accredited and licensed by all applicable agencies and governmental entities. 9. Independent Contractor. The Contractor and City agree that the Contractor is an independent contractor with respect to the services provided under this Agreement. Neither the Contractor nor any employee of the Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The Contractor shall be responsible for paying all applicable taxes including income and business taxes. 10. Discrimination Prohibited. The Contractor shall comply with the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. The Contractor shall complete the "Affidavit of Compliance" included in the Request for Proposals, Section "8-A". 11. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. 12. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. 13. Hold Harmless. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Contractor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Contractor. The Contractor waives any immunity that may be granted to it under the Washington State Industrial Insurance Act, Title 51 RCW, which waiver has been mutually negotiated. 14. Termination. Prior to the expiration of the Term, this Agreement may be terminated with cause by either party, subject to a 30-day written notice of termination. The termination notice must specify the grievance and cause for termination, which must relate directly to a failure to meet specific contract provisions. The notice shall allow the other party a minimum of seven (7) days to remedy the grievance. Failure to remedy the grievance will be sufficient grounds for termination. 15. Renton Business License. Prior to signing a contract, the Contractor agrees to purchase a City of Renton Business License and maintain the license in full force and effect throughout the work of the project. License may be purchased from the Finance Department located in the City of Renton Municipal Building,1055 South Grady Way (first floor) Renton, WA. 14 CONTRACT LANDSCAPE MAINTENANCE Right -of -Way Landscaping, Parks, Trails, Libraries & Fire St #12 & #14 CADocuments and Settings\tflatley\Desktop\ParksDivision\Contracts\LandscapeMaintenance\Landscape RFP.doc (mb) 16. Insurance. The Contractor shall secure and maintain in force throughout the duration of this contract Commercial General Liability insurance written as an occurrence basis with limits no less than $1,000,000 per occurrence for personal injury and property damage; and/or other insurance to indemnify for the activities and services of this Agreement. The City shall be named as an additional insured on the Commercial General Liability insurance policy with respect to work performed by or on behalf of the Vendor. The Contractor shall include a provision prohibiting cancellation of said policy except upon forty five (45) days prior written notice to the City. The City reserves the right to receive a certified copy of all required insurance policies. A Certificate of Insurance evidencing the contractor's insurance coverage shall be delivered to the City before executing this Agreement and included with the Request for Proposals, Section "8-D". A completed copy of the City of Renton Insurance Information Form shall be included with this Agreement as Request for Proposals Section "8-9". A completed copy of the City of Renton Insurance Endorsement Form shall be included with this Agreement as Request for Proposals Section "8-C". 17. Exhibit to Agreement. The following exhibit is attached to this contract and incorporated herein by this reference : Contractor's Request for Proposals and all submittals therein. This Agreement is entered into as of the day and year written above. CONTRACTOR Signature Printed Name and Title Canber Corps/Canber Corporation Business Name P.O. Box 2668, 16915 SE 128 Street Mailing Address Renton WA 98059 City State Zip CITY OF RENTON Signature Printed Name and Title Attest Printed Name and Title SECTION 9 - SCOPE OF WORK for LANDSCAPE MAINTENANCE SERVICES The number in the maintenance schedule is a minimum, HOWEVER, some areas may need to be done more frequently to assure that the task is maintained to city's standards. In these situations a Discretionary Work Form (sample form at Section 11-D) will be used. A. Service Locations Rights -of Way Landscaping 1. Park Avenue North, from North 1 It Street to the end of the landscaped median north of North 8th Street (sidewalk areas between ist St & 6th St.) 2. North 31d Street, from Burnett Avenue North to Factory Avenue North 3. Houser Way By -Pass (West of 430 Sunset Boulevard NE) 4. Sunset Blvd. & NE 3rd Street (east side of Sunset from N. 3rd Street to Bronson Way N.) 5. South Cedar Avenue (between South 4th Street & Houser Way. Includes seating area and stairway. 6. WSDOT at Cedar River Park (from Houser Way underpass to Maple Valley Highway) 7. Cedar River Park frontage (shrub beds only along Maple Valley Highway) 8. Oaksdale Ave. SW Black River (from trailhead/bridge northwesterly to Monster Road - east side and center median only) 9. Renton Airport Berm, 616 W. Perimeter Road, North Airport Way Frontage and entryway (from Rainier Ave North, east to Shattuck Ave South) 10. Sunset Boulevard Frontage (Sunset Blvd. NE & NE Park Drive adjacent to 1170 Sunset Blvd. NE) 11. City Shops, Monroe Avenue NE & NE 2nd Street 12. Maple Valley Berm,140th Place SE to 149th Ave SE, north side of Hwy. 169 13. Sunset Blvd., from Edmonds Ave NE to NE 12 Street [1.) Edmonds to 2502 Sunset Blvd (first driveway on north side of Sunset — sidewalks only. 2.) From 2502 Sunset Blvd to Harrington Ave NE — sidewalks and turf areas. 3.) From Harrington to NE12 Street — south side only up to but not including Walgreens; turf and sidewalks). 14. Harrington Circle Corner, Harrington Ave NE & NE 5th Street 15. Waltner Triangle, N 3rd Street & Houser Way N (adjacent to 1526 N. 3rd Street) 16. Lake Avenue Utility Corridor,1511 Lake Avenue 17. Grady Way SW Frontage (from Oaksdale Ave. SW to Longacres SW, north side of road) Parks 18. Talbot Hill Reservoir, Talbot Road South & South 19th Street Trails 19. Springbrook Trail: Segments include from trailhead/bridge on Oaksdale Avenue SW at Black River Riparian Forest south to SW 16th Street; north of SW 27th Street (east of 800-SW 27 St.); south of SW 34th to SW 41 It Street; southwest of 41 It Street (adjacent to 4101 Oaksdale S) and; north of 431d Street (east of 1600 SW 431d Street). 20. Ripley Lane Trail, from trailhead to City of Renton city limit sign Libraries 21. Renton Public Library,100 Mill Avenue S. (south and west sides of building and parking lot) 22. Renton Highlands Public Library, 2902 — NE 121h Street, natural area only Firestations 23. Firestation #12,1209, Kirkland Avenue NE 24. Firestation #14, 1900 Lind Avenue SW Work will be performed in accordance with Section 10 (Maintenance Schedules) for Sites 1 through Site 24 attached hereto and incorporated herein by this reference "Services". The Contractor, at its sole cost and expense, shall supply all labor, tools, specialized equipment, material and supplies, supervision and transportation to perform the services. B. Pesticide Certification State of Washington, Department of Agriculture, Pesticide Certification License. Provide a copy of each individual license for company staff that will apply pesticides (upon award of contract). C. Time Performance The Contractor shall follow a weekly work schedule as set forth in an annual maintenance schedule, (Section 10, Attachment A, Sites 1 thru 24). Work shall, to the extent possible, be performed on the same day each week. In no case shall work be performed more than 24 hours after the regularly scheduled day without notification and consent of the Parks Maintenance Manager. The Contractor shall provide a daily location of work schedule prior to beginning work and updated as the schedule may change. D. Invoice The Contractor will submit a detailed monthly invoice, together with maintenance and chemical log. All invoices shall describe the task completed (e.g. mowing) and the corresponding amount for that task. All invoices submitted in less detailed forms will be returned for correction. Payments may be delayed until the invoice has been submitted in the proper form. No interest on the payment will be due by the City for invoices not in the proper form. E. Turf Maintenance Mowing: All grass will be mowed once a week at a 1-1/2 inch height during the mowing seasons from March - October and once every other week in February and November. 2. Trim/edge: All hard surfaces and tree well edges will be edged every other week during the mowing season and the surface either swept or blown clean. Method of edging will be F. mechanical edger for all hard edge surfaces and monofiliment line for all soft edges. All debris shall be swept clean and shall not be left in streets or on adjacent property. 3. Aerafe%verseed. Aerate and overseed once per year with a three way mix (Kentucky Blue, Creeping Fescue, Rye). The Contractor will submit a list of recommended seed to the Parks Maintenance Manager before the application. Method of edging will be mechanical for all hard edge surfaces and monofiliment line for all soft edges. 4. Fertilize: All turf will be fertilized two times a year (see Maintenance Schedule) with a minimum 28-7-14 fertilizer, or an approved equal. 5. Herbicide: All turf will receive no more than two applications per year. The Contractor will provide twenty-four (24) hours advance notice to the Parks Maintenance Manager before making any applications. Authorization to proceed will be given by the Parks Maintenance Manager once the site has been inspected. The Contractor should also inspect the lawn areas on a regular basis for insect or pest problems. If, in the opinion of the Contractor, additional treatments are necessary, the Contractor shall submit a Discretionary Work Request Form (Section 11-D) describing the problem, listing the solution and cost. After each application the Contractor will turn in a "Pesticide Application Record" form (Section 11-E) to the Parks Maintenance Manager. The "Pesticide Application Record" form will be submitted with the monthly invoice. The Contractor will provide posting in conformance to State of Washington Department of Agriculture regulations after application of chemicals to restrict pedestrian traffic. Signs will be removed twenty-four hours following application. The Contractor will submit a list of recommended chemicals for approval by the Parks Maintenance Manager before each application. Tree and Shrub Maintenance 1. Pruning. Ornamental trees will not be pruned except to remove singular broken branches or to perform minor clearance pruning. Singular branches which are hanging below the overall canopy and are an impediment to pedestrian traffic or maintenance activities may be pruned back to the first lateral. The Contractor will notify the Parks Maintenance Manager with the Discretionary Work Form (Section 11-D) except when a hazardous situation is identified.* Any damage to plant material due to Contractor negligence or misuse of pesticide will be remedied by the Contractor, at the Contractor's expense, in a timely manner * Note: A City employee emergency phone list will be provided to the Contractor for notification when a hazardous situation other than removal of singular broken branches (as identified above) or performance of main clearance pruning (also identified above) is required. Notification shall be immediate. 2. Bedwork/weeding: Bed areas will be kept in a weed free condition. Hand weeding is encouraged. Otherwise, beds will receive an approved pre -emergent and/or post - emergent herbicide as prescribed in the Maintenance Schedule and in accordance with the manufacturer's recommendations. The Contractor will provide twenty-four (24) hours advance notice to the Parks Maintenance Manager before making any chemical applications. Authorization to proceed will be given by the Parks Maintenance Manager once the site has been inspected. The Contractor will provide posting in conformance to State of Washington Department of Agriculture regulations after application of chemicals to restrict pedestrian traffic. Signs will be removed twenty-four hours following application. Shrubs (hedges) will be trimmed or sheared to maintain the Parks Division's desired shape and function as needed to provide a neat and trim appearance. Any damage to plant material due to Contractor negligence or misuse of pesticide will be remedied by the Contractor, at the Contractor's expense, in a timely manner. 3. Insect Control. The Contractor should inspect the plant area on a regular basis for insect or pest problems. If any insect or pest problems are found the Contractor should submit a Discretionary work request form describing the problems and listing the solution and cost. A specific Proposal cost is not needed for this item. 4. Hedge work. All hedges shall be pruned as per the maintenance schedule. If in a center median or intersections they shall be pruned to maintain line -of -sight. 5. Shrub pruning: All shrub pruning shall be done on an individual basis. They shall be hand pruned to maintain the integrity of the plant and its location in the landscape. 6. Fertilize: All plant materials will receive the required application of fertilizer identified in the Maintenance Schedule and in accordance with the manufacturer's recommendations. Bark. Additional bark will be provided annually to maintain a maximum depth of two inches, in May. The Contractor will provide the new bark, which will be a fine screened (Fine Beauty Bark, Sawdust Supply of Seattle or equal), and weed all areas prior to application. The Parks Maintenance Manager will be notified prior to ensure of the proper screening. 8. Leaf removal: All areas will be kept free of leaves during the fall. The leaves will be picked up, weekly, and removed from the site as per the Maintenance Schedule. G. Ground Cover Maintenance All ground cover in beds will be weeded per maintenance schedule. Ground cover will be trimmed or sheared at the edge of hard surfaces and beds will be trimmed to prevent encroachment into lawn, shrubs or trees. H. Hard Surfaces The entrance drives, sidewalks, curbs and other hard surfaces will be kept free of leaves, moss, litter, trash and/or garbage. The use of power blowers is acceptable, however, the rubbish will be picked and/or swept up not blown onto adjacent property, street surfaces or planting beds. Undesirable vegetation in sidewalks, curbs and other hard surfaces shall receive an approved herbicide application, mechanically removed (e.g. pulled), treated with vinegar (weeds) or industrial strength outdoor bleach (moss control mixed 50% water: 50% bleach) and be removed. The Contractor will provide twenty-four (24) hours advance notice to the Parks Maintenance Manager before making any applications. Authorization to proceed will be given by the Parks Maintenance Manager once the site has been inspected. The Contractor will provide posting in conformance to State of Washington Department of Agriculture regulations after application of Environmental Protection Agency listed chemicals to restrict pedestrian traffic. Signs will be removed twenty-four hours following application. In no case will any pre - or -post emergent herbicides with residual characteristic (i.e. Casoron) be used in these areas. I. Traffic Control When working on street median, traffic circles and/or on street edges, the Contractor shall be responsible for proper traffic control at all times. CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. EDNSP Dept/Strategic Planning Staff Contact...... Rebecca Lind (x-6588) Subject: Proposed new R-4 zone and zoning text amendments to citywide landscape requirements Exhibits: Issue Paper Draft Code Amendments AI #: U ' For Agenda of: August 2, 2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Recommended Action: Approvals: Refer to Planning Development Committee Legal Dept......... Finance Dept..... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget N/A City Share Total Project.. SUMMARY OF ACTION: Staff and the Planning Commission have reviewed the proposed new R-4 zoning code provisions including its purpose, development standards, conditions and relevant definitions implementing Comprehensive Plan objectives and policies and now wish to forward these to Council for its consideration. STAFF RECOMMENDATION: a Approve text amendments to Title IV establishing the new R-4 zone to implement larger lot sizes and setbacks, design requirements, small lot assemblages as a means of transitioning between the more dense R-8 zone and the greater R-4 zone, citywide landscape standards and new definitions including those for "contiguous open space" and "small assemblage lot;" and, authorize preparation of the ordinance implementing these amendments. CADocuments and Settings\mpetersen\Local Settings\Temp\Agenda Bill Am CITY OF RENTON ECONOMIC DEVELOPMENT, NEIGHBORHOODS, AND STRATEGIC PLANNING DEPARTMENT MEMORANDUM DATE: July 22, 2004 TO: Don Persson, President City Council Members VIA: )c'.) Mayor Kathy Keolker-Wheeler FROM: Alex Pietsch, Administrator �j Economic Development, Neighborhoods, and Strategic Planning Department STAFF CONTACT: Rebecca Lind SUBJECT: Text Amendments for new R-4 Zone ISSUE: The City Council authorized development of a new R-4 zone to implement larger lot housing opportunities in the City and the PAA. Provisions that distinguish this zone from the R-8 zone include: • Larger lot size and setbacks; • Design requirements; • Transition to R-8 development; and • Landscaping requirements. RECOMMENDATION: • Accept the proposed text amendments creating the R-4 zone in larger lot residential subdivisions at a maximum net density of four units per acre while also allowing for "small lot assemblages" of up to a maximum of 50 lots, within 600-feet of R-8 zoned property; • Establish development standards for the R-4 zone at a minimum lot size of 8,000 square feet, a minimum lot width of 70 feet and a minimum lot depth of 80 feet, and a minimum front yard of 30 feet for regular lots; • Allow clusters of "small lot assemblages" with lots as small as 4,500 square feet using R-8 development standards but R-4 densities, in exchange for additional open space buffers. July 23, 2004 Page 2 • Amend the City's landscaping standards to require a landscape plan for all single-family subdivisions except short plats of two lots or less. BACKGROUND SUMMARY: EDNSP has prepared a new zoning designation to implement revisions to the Comprehensive Plan adopted in 2003 establishing Residential 4 du/ac policies. The proposed R-4 zone will be applied to portions of the Comprehensive Plan land use map having the Residential Low Density (RLD) land use designation. The R-4 zone will allow larger lot single-family uses and address building design and landscaping, encourage a variety of compatible building styles, decorative architectural features, building modulation and the use of durable exterior materials. The new zone will also allow the range of uses permitted in the City's other single-family zones including: • Schools • Churches • Group Homes • Parks, and • Animal husbandry. The proposed development standards for the R-4 zone would achieve these objectives through a combination of development standards aimed at creating larger lot developments on 8,000- square foot lots with 30-foot front yards, 10-foot side yards, and lot depths of 80 feet. In addition to these general provisions, staff is recommending that a transition area be established within the first 600 feet of the R-4 zone as it abuts the R-8 zone. Development could occur at R-8 lot size standards within this area provided that 1) R-4 net density is maintained and 2) the preserved open space creates a buffer between the small lot assemblage and the remaining R-4 zoned property. Within this area "small lot assemblages" would be allowed at R-4 density when at least 30% of the gross area of the site is set aside as permanent "contiguous open space." Special architectural features such as decorative roofs and fenestration, the use of durable high quality exterior materials would apply to development on all lots less than 8,000 square feet in area. New landscaping provisions are proposed for all development in the R-4 zone. Landscape strips are required along right-of-ways and landscaping is required for all common areas including tracts, stormwater detention ponds, common open space, and the unpaved portions of abutting City designated arterials. Existing Citywide landscape code does not require landscape plans for single-family and two- family residential uses needed to implement the R-4 landscape provisions. Consequently, the Citywide code will be amended to require landscaping plans for "all uses including subdivisions and short plats of three or more lots." This change will trigger submittal of landscaping plans in all residential zones. H:\EDNSP\Title IV\R-4 Zone\Issue Paper.doc July 23, 2004 Page 3 In addition, new definitions have been added for "contiguous open space" and "small assemblage lot." CONCLUSION: The proposed new text amendments to Title IV creating the new R-4 zone, including those for landscaping, the new development standards, the list of permitted uses, and new definitions, are consistent with the objectives and policies established in the R-4 Overlay. The latter were adopted as part of last year's amendments to the Land Use Element of the Comprehensive Plan. Adoption of these proposed amendments, therefore, would appear to be consistent with the Council's previous action. H:\EDNSP\Title IV\R-4 Zone\Issue Paper.doc 4-2-020 PURPOSE AND INTENT OF ZONING DISTRICTS T. RESIDENTIAL-4 DU/ACRE (R-4): Purpose: The Residential-4 Dwelling Units Per Acre Zone (R-4) is established to promote urban single-family residential neighborhoods, serviceable by urban utilities and resulting in larger lot, lgh tiali�residential subdivisions. The Residential-4 Dwelling Units Per Acre Zone (R-4) will allow a maximum net density of four (4) dwelling units per acre. No minimum density is required. The R-4 designation serves as a transition between lower density rural designations and higher density more intense zones. It is intended as an intermediate lower density residential zone, applied to the Residential Low Density (RLD) Comprehensive Plan land use designation on the Land Use Map and subject to the Residential Low Density — Residential 4du/ac Overlay policies of the City. Tr-aditional 1 Larger lot development is preferred, however, smaller lot assemblages are allowed on sites where "open space" consisting of native growth protection areas, wetlaftd ' tii rs, ommon usable open space (but excluding streets, alleys and planting strips along streets or arterials), comprise at least thirty percent (30%) or more of the area and when resulting development would be superior in design and siting than that which otherwise would normally occur. 07/23/200486,115/2004 4:15 PWA3PN4 4-2-070B.1 RESIDENTIAL-4 DU/AC (R-4) Uses allowed in the R-4 Zone are as follows: LJSES: TYPE: AGRICULTURE AND NATURAL RESOURCES Natural resource extraction/recovery H ANIMALS AND RELATED USES Animal husbandry (20 or fewer small animals P #51 per acre Animal husbandry (4 or fewer medium animals P #51 per acre Animal husbandry (maximum of 1 large animal P #51 per acre Greater number of animals than allowed above H #36 Beekeepinq P #35 Kennels, hobby AC #37 Pets, common household, up to 3 per dwelling AC unit or business establishment RESIDENTIAL Detached dwelling P #19 R ;E;tOR , io,.an Manufactured Homes Manufactured homes, designated P #19 OTHER RESIDENTIAL, LODGING AND HOME OCCUPATIONS Adult family home P group homes II for 6 or less P group homes II for 7 or more H Home occupations AC #6 SCHOOLS K-12 educational institution (public or private) H #9 K-12 educational institution (public or private), P #9 existing PARKS Parks, neighborhood Parks. regional/communitv. existin Parks, regional/community, new OTHER COMMUNITY AND PUBLIC FACILITIES Community Facilities Cemetery Religious institutions Service and social organizations Public Facilities City government offices City government facilities Other government offices and facilities USES: TYPE: ENTERTAINMENT AND RECREATION Entertainment Cultural facilities H Recreation R Golf courses (new) H Recreational facilities, indoor (existing) P Recreational facilities, indoor (new) ii SERVICES Services, General Bed and breakfast house, accessory AD Day Care Services Adult day care I AC Adult day care II H Day care centers H #25 Family day care AC Healthcare Services Medical institutions H UTILITIES Communications broadcast and relav towers H Utilities, small P Utilities, medium AD Utilities, large H WIRELESS COMMUNICATION FACILITIES Macro facility antennas AD #46 Micro facility antennas P Mini facility antennas , P #44 Minor modifications to existing wireless P #49 communication facilities Monopole I support structures H #45 P P GENERAL ACCESSORY USES Accessory uses per RMC 4-2-050 and as AC AD defined in chapter 4-11 RMC, where not otherwise listed in the Use Table H H TEMPORARY USE H Model homes in an approved residential P #10 development: one model home on an AD existing lot Sales/marketing trailers, on -site P #10 H H Temporary or manufactured buildings used for P #10 construction RETAIL _off+ Horticultural nurseries (existing) -4 PP Horticultural nurseries (new) H Temporary uses P #53 (Ord. 4773. 3-22-1999: Amd. Ord. 4963, 5-13-2002) .2002 Code Publishing_ Inc. Pace I 4-2-110A DEVELOPMENT STANDARDS FOR SINGLE FAMILY RESIDENTIAL ZONING DESIGNATIONS R-1 R-4 R-5 R-8 DENSITY et D nsity in DwellingUnits per Net Acre Minimum None None None 5 du/net acre Housing Density for proposed .short plats or .subdivisions Maximum 1 Dwelling Unit 4 Dwelling Units per 5 Dwelling Units per 1 8 du/net acre 1 Net Acre Housing Density per l Net Acre Net Acre NUMBER OF DWELLING UNITS PER LOT Maximum 1 dwelling unit I dwelling unit 1 dwelling unit 1 dwelling unit Number per legal lot LOT DIMENSIONS Minimum Lot Size 1 Acre &000 sq. ft. 7,200 sq. ft. 4,500 sq. ft. for lots created Where smaller lot NOTE: Proposed after July 11, 1993 4,500 sq. ft. for 4 ,500 sq. ft. for cluster change to 5,000 sq.ft. cluster assemblages are development on parcels less than development allowed R-8 0 32.600 sq. ft. and 4.500 standards apply.' sq.ft. on parcels Greater than 32,600 sq.ft. Minimum Lot 75 ft. for interior 70 ft. for interior lots. s60 ft. for interior lots. 50 ft. for interior lots. 80 ft. for corner lots. Width lots. for lots created 85 ft. for corner 70 ft. for corner lots 60 ft for corner lots. after July 11, 1993 lots. Where smaller lot assemblages are allowed R-8 standards apply. Minimum Lot 85 ft. 80 ft. 70 ft. 65 ft. Depth smaller lot fWhere or lots created assemblages are after July 11, 1993 allowed no minimum established. SETBACKS Minimum Front 30 ft. 30 ft. Unit with Street 15 ft. for primary Yard Where smaller lot Access Garage: 15 ft. structure. for the primary assemblages are structure and 20 ft. for 20 ft. for attached allowed 20 ft. for the allowed 20 ft. for attached garages with garages accessed from structureand primary25 access from the front front yard street. feet for Yard street. attached or detached garage, Minimum Side 20 ft. 20 ft. 15 ft. for the primary 15 ft. for the primary Yard Along a Where smaller lot structure and 20 ft. for structure and 20 ft. for Street assemblages are the attached garages the attached garages which access from the which access from the allowed 15 ft. side yard along a side yard along a street. street. 07/23/2004 4:11 PM 4-2-110A SETBACKS R-1 Minimum Side 15 ft. 10 ft. Yard Minimum Rear 25 ft. 25 ft. Yard Where smaller lot assemblages are allowed R-8 R-5 R-8 5 ft. 5 ft 25 ft. 20 ft. Clear Vision Area In no case shall a structure over 42 in. in height intrude into the 20 ft. clear vision area defined in RMC 4-14-030. In no case shall a structure over 42 in. In no case shall a structure over 42 in. in height intrude into the 20 ft. clear vision area defined in RMC 4-1 1- 030. In no case shall a structure over 42 in. in height intrude into the 20 ft. clear vision area defined in RMC 4-11- 030. in height intrude into the 20 ft. clear vision area defined in RMC 4-1 1-030. Minimum Freeway and/or Arterial Frontage Setback 10 ft. landscaped setback from the street property line 10 ft. landscaped setback from the street property line 10 ft. landscaped setback from the street property line 10 ft. landscaped setback from the street property line BUILDING STANDARDS Maximum Building Height and Number of Stories, except for uses having a "Public Suffix" (P) 2 stories and 30 ft. 2 stories and 30 ft. 2 stories and 30 ft. 2 stories and 30 ft. for standard roof. 2 stories and 35 ft for roofs having a pitch greater than Y4. Maximum Height See RMC 4-4- for Wireless 140G. Communication Facilities Maximum Building 35%. Coverage (Including primary and accessory buildings) Maximum Impervious Surface See RMC 4-4-140G. I See RMC 4-4-140G. I See RMC 4-4-140G. Lots greater than Lots greater than 5,000 sq. ft.: 35% or 5,000 sq. ft.: 35% or 2.500 sq. ft., 2,500 sq. ft., whichever is 2reater. whichever is greater. Lots 5,000 sg, ft. or I Lots 5,000 sq. ft. or less: 50% less: 50%. 75% Lots greater than 5,000 sq. ft.: 35% or 2,500 sq. ft., whichever is greater. Lots 5,000 sq. ft. or less: 50%. 9 07/23/2004 4:11 PM 4-2-110A R-1 R-4 R-5 R-8 BUILDING STANDARDS Special Architectural Features Special architectural features shall be provided on all dwelling units within small lot assemblages. These shall include decorative hip or gable roofs with a pitch equal to or greater than one to two (1:2). windows and doors with decorative trim at least four inches (4") in width. and eaves projecting at least twenty-four inches (24") from the face of the building on at least seventy-five percent (75%) of the building's exterior perimeter with fascia at least ten inches (10') deep. Vertical Fagade Modulation All dwelling units within a small lot assemblaee shall provide vertical fagade modulation at least every t� wenty horizontal feet (20'), including front, side and rear facades. R-1 R-4 R-5 R-8 LANDSCAPING AND SCREENING Abutting Non- arterial Public Right-of-way All development shall provide an irrigated or drought resistant landscape planting strip the greater of eight feet (8') or the depth of the unimproved portion of the abutting public right-of- way measured from the edge of pavement to the •ne.' � property line." See Condition 11 in Section 4-2-1 1OD 07/23/2004 4:11 PM 4-2-110A R-1 I R-4 R-5 R-8 LANDSCAPING AND SCREENING Arterial Landscaping Any development abutting an arterial shall provide decorative landscaping''. fencing. and ,valfng'2 in a dedicated landscape strip having a minimum average depth of ten feet 0 0') between all lots and such arterial. Front Yard Landscaping At least two (2) trees of an approved see. w-it#species with a minimum caliper of 1 '/2" per tree shall be planted in the front vard or_planting strip of every lot prior to occupancy. Evergreen Plantings At least fifty percent (50%) of the non -built portion of a lot shall be landscaped with drought resistant evergreen plant materials such as conifer trees. native shrubs or irrigated lawns. Native Growth Conservation Easements All portions of a site that are not dedicated to platted single-family lots shall be set aside and left whenever possible in their natural state. A Native Growth Conservation Easement shall be executed to protect any significant stands of trees or vegetation retained. " See Condition 12 in Section 4-2-1 1 OD 07/23/2004 4:11 PM Section 4-2-110D b. When abutting a common property line, I additional foot of height for each additional 2' of perimeter building setback beyond the minimum required along a common property line. 10. In order to serve as a transition between the lower densitv R-4 zone and the higher density R-8 zone "small assemblage lots" of up to a maximum of 50 lots shall be allowed within 600 feet of an R-8 zone when at least 30% of the site is permanently set aside as "contiguous open space." Such open space shall be designed to act as a visual buffer between small assemblage lots and those allowed elsewhere in the zone. In the R-4 zone small assemblage lots may be no smaller than 4,500 square feet, have a lot depth no less than 65 feet and a lot width no less than 50 feet. Section 4-11-120 DEFINITIONS C; CONTIGUOUS OPEN SPACE: Unimproved land permanently set aside as open space and adjoining and touching other property,, regardless of whether or not portions of the property have separate assessor's parcel numbers, or were purchased at different times. he in different sections, different government lots, or are separated from each other by private road or private right-of-way. Contiguous open space lands exclude wetlands, steep slopes, and buffer areas from the net developable area calculations. DEFINITIONS L: LOT, SMALL ASSEMBLAGE: Lots in plats designed to provide a transition and buffer between uses in the R-8 and R-4 zones. Small lot assemblages are allowed in the R-4 zone when located within 600 feet of abutting and contiguous properties in the R-8 zone when including land in a "contiguous open space" buffer. Provisions for small assemblage lots may not exceed the maximum allowed density of the zone in which they are located but may allow for reduced lot sizes, lot depths and lot widths. 07/23/2004 4:13 PM 4-4-070 LANDSCAPING: A. PURPOSE AND INTENT: Landscaping requirements are established to provide minimum on - site landscaped standards necessary to maintain and protect property values and enhance the image and appearance of the City. B. APPLICABILITY: These requirements apply to all uses Including, subdivisions and short plats of three or more lots. C. PLANS REQUIRED: Site plans and landscaping plans shall be required with applications for building permits. The plans shall contain the information required by RMC 4-8-120 and must be approved €ef-before issuance of a building permit or in the case of preliminary plats. prior to their approval. 4-4-070H H. MAINTENANCE: 1. Maintenance Required: Landscaping abutting the public right-of-way or required by this Section shall be maintained by the owner and/or eeettp m+t-agent in accordance with accepted landscaping standards and shall be subject to periodic inspection by the Development Services Division. Plantings are to be maintained in a healthy, natural growing condition without excessive pruning and these plantings which are dead or dying shall be replaced with comparable plant materials to that which was originally approved and/or installed within six (6) months. Property owners shall keep the planting areas reasonably free of weeds and litter. 2. Failure to Maintain Landscaping: The Development Services Division Director ie shall notify the owner and/or agent that any installed landscaping as r-eqtiifed b� is not being adequately maintained and the specific nature of the failure to maintain. The Development Services Division shall send the property owner or agent written notice, specifying what corrections shall be made and by when. I. DAMAGED LANDSCAPING: Upon request of the City, any landscaping required by City regulations or abutting a public right-of-way which is damaged must be replaced with like or better landscaping as determined by the Depai4men Development Services ^ d istfate f Director. 07/ 23/2004nc 14,12004 4:16 PM4� 19 PN4 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Finance & IS Department Staff Contact...... Victoria Runkle, Administrator Subject: Interlocal Contract with King County for Institutional Network Services (I -Net) Exhibits: Issue Memorandum Contract Resolution For Agenda of: August 2, 2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Recommended Action: Approvals: Refer to Finance Committee. Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $9,000 Transfer/Amendment....... Amount Budgeted....... $9,000 Revenue Generated......... Total Project Budget $9,000 City Share Total Project.. SUMMARY OF ACTION: X 0 The proposed interlocal contract represents two years of negotiations with King County, driven by the City's present and future communication needs. The goal of this contract is to provide the City with reliable, cost effective, redundant, high -bandwidth Internet Service, inter -governmental network connections to King County and to the State's network. STAFF RECOMMENDATION: Staff recommends that the Council approve the Resolution authorizing the Mayor and City Clerk to execute the Contract Between King County, Washington and City of Renton for Institutional Network Services. H:\FINANCE\ADMINSUP\2_AgendaBills\Interlocal Contract with KC for I-Net.doc f► CITY OF RENTON Finance & Information Services Department MEMORANDUM DATE: July 26, 2004 TO: Don Persson, Council President City Councilmembers VIA: 3 Mayor Kathy Keolker-Wheeler FROM: Victoria Runkle, Finance & Information Services Administrator STAFF CONTACT: George McBride, ext. 6886 SUBJECT: Interlocal Contract with King County to Provide for Institutional Network Services (I -Net) ISSUE: The attached interlocal contract represents two years of negotiations with King County, driven by the City's present and future communication needs. The goal of our negotiations is to provide the City with reliable, cost effective, redundant, high -bandwidth Internet Service, inter -governmental network connections to King County and to the State's network. RECOMMENDATION: We recommend Council's approval of this interlocal contract with King County to provide Institutional Network Services to the City of Renton. BACKGROUND SUMMARY: Currently, the City contracts with Speakeasy.Net, Seattle, Washington, to provide the 1MB DSL Internet service. For the most part, this service has been very reliable. Current costs for this service are $367.08 per month. In addition, the City also leases a 56K frame relay line from the County to connect to the King County/Washington Sate network for AFIS/Live Scan fingerprint reporting/analysis, connection by the Courts to their application in Olympia, access to the King County Sheriffs Office, NCIC for the Police and more. This network connection has a monthly cost of $150.00. Our current Internet connection is often busy at peak times during the day causing slow to very slow response times from the web and/or application failure due to time out problems brought on To: Don Persson, Council President City Councilmembers Via: Mayor Kathy Keolker-Wheeler Re: Interlocal Contract with King County to Provide for for Institutional Network Services (I -Net) July 26, 2004 Page 2 by the slow response and high bandwidth usage. We engaged Speakeasy's predecessor company in 1999 with an anticipated useful life of five (5) years based on the existing usage and anticipated growth. We are now processing credit card transactions for the Golf Course, Community Center, Aquatic Center, financial transactions from the Finance Division, payroll file transfers, retirement fund transfers, etc. In addition, we have added services such as the Class registration program, GIS (Mapinfo) usage, staff usage, and cannot accommodate future growth demand with our existing connection speed. In addition, Internet and inter -governmental communications have become mission critical services. Downtime for these services during the regular work week for city staff, and 24 x 7 for public safety personnel, are unacceptable. We previously asked for proposals from high bandwidth vendors as part of our phone provider RFP and found that costs for T1 service (1.544MB) generally run between $1,000 to $1,500 per month without secure access to the intergovernmental network. We also pursued dedicated wireless service that would place an antenna on City Hall to connect to a service provider in downtown Seattle. Again, the infrastructure and on -going service costs were far greater than the package offered by King County. CONCLUSION: The solution to these challenges is to execute the attached interlocal agreement with King County. This I -Net connection will provide the City with a minimum 1.5MB connection, with burst speeds of 8MB. The County's core network speed averages 6MB. The monthly cost for this service will be $750.00. We will discontinue the County frame relay circuit, and in the near future replace the Speakeasy connection with a new business class of service connection from Comcast, with service delivery to Fire Station #12. This will provide the City with a redundant connection that will be load balanced with the King County connection for better performance and, should E.C.C. activation result from the loss of City Hall, service to the Internet would continue uninterrupted. VAR/GM/dlf Attachment, as stated cc: Jay Covington, CAO Derek Todd, Assistant to the CAO George McBride, Information Services H:IFINANCEIADMINSUR5_lssuePapers_memos to Council or Mayor\KC I -Net Issue Paper_final.doc Contract Between King County, Washington And City of Renton For Institutional Network Services CONTRACT NO. 02COR04 TABLE OF CONTENTS I. Preface....................................................................................................................................................3 2. Recitals...................................................................................................................................................3 3. Definitions..............................................................................................................................................4 4. Use of the I-Net......................................................................................................................................4 5. Term of Contract.....................................................................................................................................4 6. Notices.....................................................................................................................................................4 6.1 Notices To County for Service Matters...........................................................................................4 6.2 Key Persons.....................................................................................................................................5 7. Charges and Payment Procedures...........................................................................................................5 7.1 Invoiced Charges.............................................................................................................................5 7.2 Installation and Monthly Fees..........................................................................................................5 7.3 Invoicing and Payment....................................................................................................................5 7.4 New Site Costs.................................................................................................................................5 7.5 Circuits: Types and Approvals........................................................................................................6 7.5.1 Intea-Agency Circuits..............................................................................................................6 7.5.2 Inter -Agency Circuits..............................................................................................................6 7.6 Initiation or Change Requests.........................................................................................................6 7.7 No Cost Changes.............................................................................................................................6 8. Reporting................................................................................................................................................6 9. Sub-Contracting......................................................................................................................................6 10. Insurance............................................................................................................................................6 11.1 Limitation of Liability.....................................................................................................................7 11.2 Survival...........................................................................................................................................7 12. Change Orders....................................................................................................................................7 13. Force Majeure....................................................................................................................................7 14. Severability.........................................................................................................................................8 15 Nondiscrimination..................................................:............................................................................8 15.1 No Discrimination...........................................................................................................................8 16. Termination........................................................................................................................................9 17. Applicable Law and Forum................................................................................................................9 17.1 Dispute Resolution and Mediation..................................................................................................9 17.2 Mediation and Arbitration...............................................................................................................9 18. Services to be Provided by I-Net........................................................................................................9 18.1 Handoff/Demarcation Points.........................................................................................................10 19. Service Levels..................................................................................................................................10 20. Services Not Provided by I-Net........................................................................................................10 21. Service Requirements.......................................................................................................................10 22. Security.............................................................................................................................................10 Attachment A - Site Locations Covered by this Contract and Site Access Contact for Each Site ................12 Attachment B - Connectivity Change Request Form.....................................................................................13 AttachmentC - Appropriate Use Policy........................................................................................................15 AttachmentD - Definitions............................................................................................................................17 AttachmentE - Key Persons..........................................................................................................................23 AttachmentF - Termination..........................................................................................................................24 AttachmentG - Service List..........................................................................................................................25 Attachment H - Service Levels......................................................................................................................28 Attachment H - Service Levels......................................................................................................................28 AttachmentI - IP Address Space..................................................................................................................30 Attachment J - Evidence of Insurance Coverage..........................................................................................31 City of Renton - 070804 Pg. 2 CONTRACT NO. 02COR04. This Contract, made this by and between King County, Washington (hereinafter "County") and City of Renton, with its principal place of business at 1055 S. Grady Way, Renton, WA 98055 (hereinafter "Customer"), collectively the "Parties." 1. Preface This Contract includes these terms and conditions and the following attachments: Attachment A — Site locations covered by this Contract and Site Access Contact for each Site Attachment B — Connectivity Change Request Form Attachment C — Appropriate Use Policy Attachment D - Definitions Attachment E — Key Persons Attachment F - Termination Attachment G — Service List Attachment H — Service Levels Attachment I — IP Address Space Attachment J — Evidence of Insurance Coverage 2. Recitals WHEREAS, County has deployed the Institutional Network (hereinafter "I -Net"); and WHEREAS, the County offers I -Net services to municipal, county, school, library and other governmental and non-profit agencies; WHEREAS, the County acknowledges that the Customer has contracts to provide city services, such as its boathouse contractor, to enable the Customer to carry out its government functions and these contractors use access to the I -Net to enable it to fulfill its contractual agreements with the Customer; and WHEREAS, Customer wants to purchase I -Net services as defined below; and WHEREAS, the Customer agrees that it will use I -Net facilities and services solely for educational, public access, County and government communication purposes, and not for any for - profit commercial purposes by itself or third parties; and WHEREAS, the purpose of this Contract is to establish the Contractual, service and support responsibilities between the County and the Customer. City of Renton — 070804 Pg. 3 CONTRACT NO. 02COR04 NOW, THEREFORE, in consideration of payments, covenants, and Contracts hereinafter mentioned, to be made and performed by the County and Customer (hereinafter "Parties"), the Parties covenant and do mutually agree as follows: 3. Definitions Words and terms Shall be given their ordinary and usual meanings. Where used in the Contract documents, the words and terms Contained in Attachment D - Definitions Shall have the meanings indicated therein. The meanings Shall be applicable to the singular, plural, masculine, feminine and neuter of the words and terms. 4. Use of the I -Net The I -Net services provided under this Contract are for the exclusive use of the Customer at the authorized Sites. Use of Met services by organizations other than those listed in Attachment A -Site locations covered by this Contract and Site Access Contact for each Site must be approved in advance in writing by County. Allowing any other Site or agency to connect to or use I -Net services is a material breach of this Contract and may be cause to terminate service in whole or in part. Customers may use the I -Net solely for educational, public access, and County and government communication purposes and not for any for -profit commercial purposes. Contrary use could result in the County losing the right to use most of the fibers that make up the I -Net. Customer covenants that it will comply with this requirement, and will monitor and regulate the traffic content it transports on the network to ensure its compliance with this requirement. This requirement does not prevent the Customer from collecting fees to pay the direct costs of providing non-commercial services, such as fees for video class instruction or charges to recover the cost of special use equipment. See also, Attachment C — Appropriate Use Policy. Customer agrees that it Shall not resell any of the services provided under this Contract without the County's prior written permission, and Shall comply with Attachment C — Appropriate Use Policy. 5. Term of Contract This Contract is effective upon execution by both Parties, and Shall remain in effect for the remainder of the calendar year in which it is signed. Thereafter, this Contract Shall renew automatically from year to year for a term of five (5) years, subject to the terms and conditions of applicable franchise agreements as amended or the lease agreement, as amended, as set forth in the termination provisions herein. 6. Notices Whenever this Contract provides for notice to be provided by one Party to another, such notice Shall be in writing using the U.S. postal service, express mail, e-mail or via an accepted web interface. Any time within which a Party must take some action Shall be computed from the date that said Party receives the written notice. 6.1 Notices To County for Service Matters Report I -Net Problems to: City of Renton — 070804 Pg. 4 CONTRACT NO. 02COR04 I -Net Network Operations Center (County) Voice: 206.263-7000 King County I -Net Operations Center 700 5`h Ave., Suite. 2300 Seattle, WA 98104 e-mail: inet.operations(cDmetrokc.gov Network Operations Center Supervisor Karen Mark 206-263-4879 — Desk 206-399-7465 — Cellular e-mail: Karen. mark(a),metrokc.gov 6.2 Key Persons County and Customer have identified the persons listed in Attachment E — Key Persons as essential to the successful completion of the tasks identified in this Contract. The roles and authority for each of these people Shall be as defined in Attachment E — Key Persons. 7. Charges and Payment Procedures 7.1 Invoiced Charges A service cost summary applicable to Contract is provided in Attachment A -Site locations covered by this Contract and Site Access Contact for each Site. ►-Net charges will begin thirty (30) Days after this Contract is signed by both Parties. 7.2 Installation and Monthly Fees A table indicating Customer Sites, service levels and costs as provided by this Contract is shown in Attachment A -Site locations covered by this Contract and Site Access Contact for each Site. 7.3 Invoicing and Payment Charges will be invoiced Monthly (12 invoice periods per year). Payment is due within 60 Days of receipt of invoice. Thereafter, interest will be charged at the rate of 1.5% per Month on the balance due. 7.4 New Site Costs Additional Sites may be added during the term of this Contract, upon execution of an amendment to this Contract. Upon request, the County will prepare a written estimate of the costs necessary to prepare, install and connect the new Site to the I -Net, and the service rate. See Attachment H — Service Levels for further information. All requests for new Site connectivity must come from the Primary Contact for the Customer. City of Renton — 070804 Pg. 5 CONTRACT NO. 02COR04 7.5 Circuits: Types and Approvals 7.5.1 Intra-Agency Circuits Requests for Circuits where both ends are in Sites owned or controlled by the same Customer require only the approval of the Customer's Primary Contact. 7.5.2 Inter -Agency Circuits There are two potential types of inter -agency Circuits: • I -Net Site to I -Net Site Inter -Agency Connection requests require the approval of the Primary Contact at each Customer involved in the Circuit Connection. • I -Net Site to External Agency Connection requests between Customer and an External service Provider or organization must originate with the Customer. The County will facilitate the Connection between the two at the I -Net NAP (Network Access Point) in the Westin Building. 7.6 Initiation or Change Requests All requests for Circuit additions or changes must come from the Primary Contact for the Customer, and be on a signed Connectivity Change Request Form as provided in Attachment B — Connectivity Change Request Form, and on-line at the I -Net Web Site. The change request will be evaluated by the County to assess engineering issues, and to determine whether the change is a no -cost change under the Customer's Contracted Service, or an additional cost item. If it is an additional cost item, the additional costs must be separately approved in writing by the Customer's Primary Contact, and the associated costs will be added to the Customer's invoiced bill. 7.7 No Cost Changes Basic service options 1 and 2 include one Circuit Change per Site per year included in the Contract Price. A Circuit Change is defined as one that requires reprogramming only, with no equipment moves or adds. Additional changes will be charged at a rate to be determined based on the time necessary to implement the change request. The County will provide a written estimate of the cost of the change as part of the Change Order process. 8. Reporting The I -Net Network Operations Center will actively monitor the state of the network (e.g., alarms and errors, bandwidth utilization, and trending). Reports on the Customer's Circuits will be used as part of the annual Contract review. 9. Sub -Contracting The County may sub -Contract for some or all of the services covered by this Contract. 10. Insurance During the term of the Contract both Parties Shall maintain Commercial General Liability City of Renton — 070804 Pg. 6 CONTRACT NO. 02COR04 HAi insurance with limits of not less than $1 million combined single limit per occurrence, $2 million aggregate. The above policies Shall cover or be endorsed to cover the other Party, its officers, officials, employees and agents as an additional insured. If either Party is a municipal corporation or an agency fib ate of Washington and is self -insured or a member of the Washington Cities Insurance for any of the above insurance requirements, a certificate of self-insurance or a letter of coverage Shall be attached hereto as Attachment J — Evidence of Insurance Coveraqe and be incorporated by reference and Shall constitute compliance with this section. By requiring such minimum insurance, neither Party Shall be deemed or construed to have assessed the risks that may be applicable to the other Party under this Contract. Each Party Shall assess its own risks and, if it deems appropriate and/or prudent, maintain greater limits and/or broader coverage. 11. Indemnification Each Party Shall protect, defend, indemnify, and save harmless the other Party, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, for injuries to persons and/or damage to tangible property, arising out of or in any way resulting from each Party's own negligent acts or omissions associated with the 1-Net services provided by the Contract to the extent each Party is liable for such acts or omissions. In the event the indemnified party incurs any costs including attorney fees to enforce the provisions of this paragraph, all such costs and fees Shall be recoverable from the Indemnitor. 11.1 Limitation of Liability Neither party will be liable for any indirect, incidental, special or consequential damages, including but not limited to lost data or profits, however arising, even if it has been advised of the possibility of such damages. 11.2 Survival The provisions of this Section Shall survive the expiration or termination of this Contract with respect to any event occurring prior to expiration or termination. 12. Change Orders Either Party may request changes to this Contract. Proposed changes which are mutually agreed upon Shall be incorporated by written amendment to this Contract. If any Change Order causes an increase or decrease in the price (fees) for, or the time required for, performance of any part of the Work under this Contract, the Parties Shall agree to an equitable adjustment in the Contract Price, the delivery schedule, or both. The County Shall be responsible for preparing all County - required documents associated with modifying the Contract to include the agreed upon Change Order. No written request, oral order, or conduct by the County will constitute a binding Change Order unless confirmed in writing by the Parties. 13. Force Majeure The term "force majeure" Shall include, without limitation by the following enumeration: acts of nature, acts of civil or military authorities, fire, accidents, shutdowns for purpose of emergency repairs, strikes and any other industrial, civil or public disturbances, causing the inability to perform the requirements of this Contract. If any Parry is rendered unable, wholly or in part, by Act of Nature or any other cause not within such Party's reasonable control, to perform or comply with any obligation or condition of this Contract, upon giving notice and full particulars to the other Party, such City of Renton — 070804 Pg. 7 CONTRACT NO. 02COR04 obligation or condition Shall be suspended but only for the time and to the extent necessary to restore normal operations. 14. Severability Whenever possible, each provision of this Contract will be interpreted to be effective and valid under applicable law. If any provision is found to be invalid, illegal or unenforceable, then such provision or portion thereof Will be modified to the extent necessary to render it legal, valid and enforceable and have the intent and economic effect as close as possible to the invalid, illegal and unenforceable provision. If it is not possible to modify the provision to render it legal, valid and enforceable, then the provision will be severed from the rest of this Contract and ignored. The invalidity, illegality or unenforceability of any provision will not affect the validity, legality or enforceability of any other provision of this Contract, which will remain valid and binding. 15 Nondiscrimination 15.1 No Discrimination. 15.1.1 The Customer must comply with all applicable local, state and federal laws and regulations prohibiting discrimination, including without limitation, laws and regulations prohibiting discrimination in the provision of services or employment under this Contract. These laws include, but are not limited to, Titles VI and VII of the Civil Rights Act of 1964, as amended, Chapter 49.60 of the Revised Code of Washington, as amended, and Chapters 12.16 and 12.18 of the King County Code, as amended. If Customer engages in unfair employment practices as defined in King County Code Chapter 12.18, as amended, the remedies set forth in that Chapter, as amended Shall apply. 15.1.2 The Customer is specifically prohibited from discriminating among persons or taking any retaliatory action against a person because of that person's exercise of any right it may have under federal, state, or local law, nor may the Customer require a person to waive such rights as a condition of taking service. 15.1.3 The Customer is specifically prohibited from denying access or levying different rates and charges on any individual or group because of the income of the residents of the local area in which such group resides. 15.1.4 To the extent the County may enforce such a requirement; the Customer is specifically prohibited from discriminating in its rates or charges or from granting undue preferences to any individual or group. 15.1.5 During the performance of this Contract, neither Customer nor any party subcontracting under the authority of this Contract Shall discriminate on the basis of age, ancestry, creed, color, marital status, national origin, race, religion, sex, sexual orientation, or presence of any mental, physical or sensory handicap against any employee or applicant for employment, unless based on a bona fide occupational qualification, or in the administration or delivery of services or any other benefit under this Contract. 15.1.6 During the term of this Contract, the Customer Shall not create barriers to open and fair opportunities to participate in the use of these services., and Shall not discriminate against any person on the basis of race, color, creed, religion, sex, age, nationality, marital status, sexual orientation or the presence of any mental or physical disability in an otherwise qualified disabled person. 15.1.7 Any violation of the mandatory requirements of the provisions of this Section Shall be a material breach of Contract for which the Customer may be subject to City of Renton — 070804 pg. 8 CONTRACT NO.02COR04 damages and sanctions provided for by Contract and by applicable law. 16. Termination This Contract may be terminated only in accordance with the provisions Of Attachment F — Termination. 17. Applicable Law and Forum Except as hereinafter specifically provided, this Contract Shall be governed by and construed according to the laws of the State of Washington. Any suit arising herefrom Shall be brought in King County Superior Court, which Shall have sole and exclusive jurisdiction and venue. The Parties Shall comply with all local, state and federal laws and regulations applicable to this Contract. 17.1 Dispute Resolution and Mediation The Parties to this Contract may seek to resolve disputes pursuant to mediation as set forth herein, but are not required to do so. Nothing in this Subsection precludes any Party from seeking relief from the King County Superior Court. 2. Disputes. In the event that a dispute arises between the Parties which cannot be resolved in the normal course, the following dispute resolution procedures Shall be followed: A. If a dispute arises, then (i) within ten (10) business days of a written request by either Party, County's Project Manager and Customer's Site Manager Shall meet and resolve the issue; if these Parties cannot resolve the issue within ten (10) business days of the meeting, then (ii) the issue Shall be submitted to each Party's designated information systems manager; if these Parties cannot resolve the issue within fifteen (15) business days of submission to them, then (iii) the issue Shall be submitted for resolution to the King County Director of Information and Administrative Services and Customer's business contact. 17.2 Mediation and Arbitration Nothing in this paragraph precludes any Party from seeking relief from King County Superior Court. If a dispute arises out of or relates to this Contract, or the breach thereof, and if said dispute cannot be settled through direct discussions, the Parties agree to first endeavor to settle the dispute in an amicable manner by mediation. Thereafter, any unresolved controversy or claim arising out of or relating to this Contract, or breach thereof, may be resolved by arbitration, and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof or litigation in the King County Superior Court. The Parties to this Contract may seek to resolve disputes pursuant to mediation or arbitration, but are not required to do so. 18. Services to be Provided by I -Net The specific services applicable to this Contract are listed in Attachment A -Site locations covered by this Contract and Site Access Contact for each Site. The Parties Shall conduct an annual joint review to determine if the services provided meet the Customer's needs, and whether modifications or changes in service levels should be made. The services Shall be selected from the Service List contained in Attachment G — Service List. City of Renton — 070804 Pg. 9 CONTRACT NO. 02COR04 18.1 Handoff/Demarcation Points The Handoff or Demarcation Points for each of the Customer's Site subject to this Contract are defined and listed in Attachment A -Site locations covered by this Contract and Site Access Contact for each Site. 19. Service Levels Service levels and corresponding prices Shall be provided in accordance with Attachment H — Service Levels. Procedures for reporting and handling problems are also contained in that attachment. 20. Services Not Provided by I -Net The following services are not covered by this Contract: • Applications development or support. • Customer LAN or desktop support services. • Telephone support for Users not named in this Contract. • Other non -transport Customer network design or support on the Customer side of the I - Net Demarcation Point. 21. Service Requirements The Customer agrees it will complete the items listed below throughout the Contract at no cost to the County. Failure to do so Shall be grounds for and may result in the termination of I -Net service or delay in the County's installation. Provide the County with any contact person changes within five (5) Days of the change. Failure to keep the Contact information current may result in delays in processing of service requests. Provide County with access to the Sites. Provide, at no cost to the County, sufficient rack or wall space, sufficient cooling to maintain a temperature no greater than 80 degrees Fahrenheit and one 20-amp isolated ground electrical circuit. Keep the area around the I -Net equipment locked, dry, clean, and free of obstructions to facilitate airflow and protect the equipment investment. Notify County of any damage or other apparent problems with the equipment or fibers. Keep the I -Net equipment in the place where the County has installed it, and not move or alter the equipment in any way without the written permission of The County. 22. Security The Customer Shall ensure that all I -Net Hubs are located inside secure, limited access facilities, providing a high level of physical security. The Circuit -oriented nature of an ATM network inherently provides a high level of data integrity. Physical security of the I -Net racks and cabinets City of Renton — 070804 Pg. 10 CONTRACT NO. 02COR04 located at the Customer's Sites will be the responsibility of the Customer. The Customer is responsible for securing its computer resources attached to the I -Net against all unauthorized access or usage. The County requires the installation of security measures as a condition of starting or continuing to receive I -Net Service, and may change those requirements from time to time. A Security Policy for King County data networks and applications is being developed by ITS. County will incorporate this policy into its network security procedures when it is available. IN WITNESS, THEREOF, the Parties have executed this Contract. KING LINTY king County Executive ��"'_1 I ci (Date) Approved as to form only by: King County Deputy Prosecuting Attorney ,'� l Il (o (Date) CITY OF RENTON (Date) Approved as to form only by: Attorney (Date) City of Renton — 070804 Pg. 1 1 CONTRACT NO. 02COR04 Attachment A — Site Locations Covered by this Contract and Site Access Contact for Each Site All Site and contact data will be kept in a database maintained by [-Net Operations. Customer agencies Shall report changes in contact personnel or location data to the I -Net Operations Center. The table below Site ID (number), name, address, city, contact, Hub, Demarcation Point, equipment owner, package and cost for each Site covered under this Contract. City of Renton NON -RECURRING Charges Installation Fee(s)a Site Provisioning (if needed) Additional Services for all sites TOTAL NON- RF('.I IRRIN(.1- Contract No 02COR04 1,995 Installation fee(s) waived if Contract is signed within 60 days from the time Customer receives the final contract documents from $1,995 the County for their signature. $15,000 N/A Site ID Site Name Street/City Hub Site Access Contact Demarcation Point Equipment Owner D= Dark Fiber Access B1= Basic I -Net Option 1 B2= Basic 1-Net Option 2 Monthly Cost 2027 Renton City Hall 1055 S Grady Way, Renton Kent Vista Basic I -Net Option 1 (16 add] IP addresses) $750.00 Includes 32 IP Addresses MONTHLY TOTAL: $750.00 City of Renton — 070804 Pg. 12 CONTRACT NO. 02COR04 Attachment B - Connectivity Change Request Form Please see: Paragraph 7.6 Initiation or Change Requests. Connectivity Change Request Form is on the following page. City of Renton — 070804 Pg. 13 CONTRACT NO. 02COR04 I -Net Connectivity Change Request Form Date of Request: Customer Agency: Requestor's Name: Please indicate if you are the Primary or Backup Contact for this Agency: ❑ Primary Contact ❑ Backup Contact Please provide a brief description of the request: Sites involved in change (please include site name and address, I -Net site number if known): Duration of Change (permanent, or if temporary please state duration dates): ❑ Permanent ❑ Temporary ♦ Duration (for temporary changes): Note: All change requests must be submitted by either the Customer Agency's Primary or Backup Contact and will be implemented per the terms of their I -Net Contract. City of Renton — 070804 Pg. 14 CONTRACT NO. 02COR04 Attachment C - Appropriate Use Policy IMPORTANT: The County's agreements with Comcast Corporation prohibits the County from building or running a cable television network or any commercial for -profit endeavor over the fiber optic cable. The restrictions in the franchises flow down and apply to the Customer. The County has formulated this Acceptable Use Policy (Policy) for the purposes of furthering the responsible use of the I -Net and to enabling Users to receive reliable, high quality services. In General. -Net must be used solely for lawful and intended purposes. No one Shall use or aid anyone else in Using it to transmit, distribute or store material: (1) in violation of any applicable law or regulation, including export or encryption laws or regulations, or this Policy; or (2) that may expose the County to criminal or civil liability. Customers and Users are further prohibited from assisting any other person in violating any part of this Policy. Any Customer or User the County determines has violated any element of this Policy may be subject to a temporary or permanent suspension of service. The County may temporarily suspend the Customer or User, after providing the customer with 72 hours advance notice, and without satisfactory resolution, if the County deems such action is required for the County to comply with its franchise, lease or applicable laws. The County will notify the Customer or User within 5 Days of suspension if action to permanently terminate the Customer or User's service is deemed to be necessary. Provisions for termination are as set forth in Attachment F, Termination. The County may take such further action as it deems appropriate under the circumstances to eliminate or preclude repeat violations. The Customer will protect, defend and indemnify the County from any liability whatsoever arising out of any violation of the Appropriate Use of the I -Net and the County Shall not be liable for any damages of any nature suffered by any Customer, User, or any third party. Responsibility for Content. The County takes no responsibility for any material created or accessible on or through the I -Net. No User or customer should hold an expectation of privacy with respect to any matter transmitted over or by the I -Net. By entering into this Contract with King County, Customer acknowledges and accepts the absence of privacy in transmitting or using the I -Net. The County may monitor the I - Net traffic for maintenance or repair or to determine usage of the I -Net. The County does not plan to exercise any editorial control over material transmitted over or by the I -Net, but reserves the right to do so consistent with applicable laws. If the County becomes aware that any material may violate this Policy, the County reserves the right to block access to such material and to suspend or terminate any User or Customer creating, storing or disseminating such material. The County further reserves the right to cooperate with cable system representatives, legal authorities and third parties in the investigation of alleged wrongdoing, including disclosing the identity of any User or Customer. Impermissible Content. Customers and Users Shall not use I -Net to transmit or distribute material not permitted under the County's franchise Contracts, permits, or other Contracts with or grants to cable television or communications companies. Customers and Users Shall not Use I -Net to transmit or distribute unlawful material or information containing fraudulent material, or to make any offer containing unlawful, false, deceptive, or misleading statements, claims, or representations. In addition, City of Renton — 070804 Pg. 15 CONTRACT NO. 02COR04 Customers and Users are prohibited from submitting any unlawful, false or inaccurate information regarding I-Net's use to the County or any other Person. Customers and Users Shall enforce their internal use policies and Shall not intentionally use I -Net to transmit, distribute or store material that is unlawful, including but not limited to material that is indecent, obscene, pornographic defamatory; libelous, or not Constitutionally protected. The Parties agree that law enforcement may intentionally receive and store information or materials that may be indecent, obscene, pornographic, defamatory or libelous. Such use by law enforcement, as part of its law enforcement activities Shall not be considered a violation of this Appropriate Use Policy. Customers and Users Shall not use material in any unlawful manner that would infringe, violate, dilute or misappropriate any Person's protection under privacy, publicity, or other personal rights or intellectual property rights, including but not limited to, copyrights and laws protecting patents, trademarks, trade secrets or other proprietary information. The use of a domain name in connection with any of the I -Net services Shall not violate the trademark, service mark, or similar rights of any third party. Customers and Users Shall enforce their internal use policies and Shall not intentionally use I -Net to transmit, distribute or store material that contains a virus, worm, Trojan horse, or other component harmful to the I -Net, to any other network or equipment, or to other Customers or Users. Third Party Rules; Usenet. Customers and Users may have access through I -Net to search engines, subscription Web services, chat areas, bulletin boards, Web pages, USENET, or other services that promulgate rules, guidelines or Contracts to govern their use. Users must adhere to any such rules, guidelines, or Contracts. Users who post messages to Usenet news groups are responsible for becoming familiar with any written charter or FAQ governing use of such news groups and complying therewith. System and Network Security. Customers and Users Shall not use I -Net to violate or attempt to violate the security of any Person or network, including, without limitation, (a) accessing data not intended for such Customer or User or logging into a server or account which such Customer or User is not authorized to access, (b) impersonating County personnel, (c) attempting to probe, scan or test the vulnerability of a system or network or to breach security or authentication measures without proper authorization, (d) attempting to interfere with, disrupt or disable service to any User, host or network, including, without limitation, via means of overloading, "flooding", "mailbombing", "denial of service" attacks or "crashing", (e) forging any TCP/IP packet header or any part of the header information in any e- mail or news group posting, (f) taking any action in order to obtain services to which such User is not entitled, or (g) attempting to utilize another Customer's or User's account name or persona without that Person's authorization. Customers and Users are also prohibited from attempting any action designed to circumvent or alter any method of measuring or billing for I -Net services. Security violations may result in civil or criminal liability. The County will investigate occurrences which may include such violations and may involve, and cooperate with, law enforcement authorities in prosecuting Customers and Users who are involved in such violations. Modification. The County reserves the right to modify this Acceptable Use Policy in its discretion at any time. Such modifications will be effective ninety (90) Days after the Customer receives notice from the County. City of Renton — 070804 Pg. 16 CONTRACT NO. 02COR04 Attachment D - Definitions ASP or Application Service Provider A business that allows another organization to use, lease, or license a Web -based service or application which is hosted and/or managed by the business at an outside facility rather than at the organization's facility. ATM Asynchronous Transfer Mode: A very high-speed transmission technology. ATM is a high bandwidth, low -delay Connection -oriented packet -like switching and multiplexing technique. Usable capacity is segmented into 53-byte fixed -size cells, consisting of header and information fields, allocated to services on demand. AUP Acceptable Use Policy: The rules for running on the network. Broadband A WAN term. A transmission facility providing bandwidth greater than 45 Mbps (T3).. Broadband systems generally are fiber optic in nature. Call A Call is an association between two or more Users or between a User and a network entity that is established by the use of network capabilities. This association may have zero or more Connections. Circuit A point-to-point (Site -to -Site) ATM link with defined operational characteristics. It may include various virtual Circuit types including T-1, TLS, or PVC. CLR or Cell Loss Ratio A negotiated QoS parameter wherein acceptable values are network specific. The objective is to minimize CLR provided the end -system adapts the traffic to the changing ATM layer transfer characteristics. The Cell Loss Ratio is defined for a Connection as: Lost Cells/Total Transmitted Cells. The CLR parameter is the value of CLR that the network agrees to offer as an objective over the lifetime of the Connection. It is expressed as an order of magnitude, having a range of 10-1 to 10-15 and unspecified. Connection An ATM Connection consists of concatenation of ATM Layer links in order to provide. an end -to - end information transfer capability to access points. In switched virtual Connection (SVC) environments the LAN Emulation Management entities set up Connections between each other using UNI signaling. Connectionless Refers to ability of existing LANs to send data without previously establishing Connections. CTD Cell Transfer Delay: This is defined as the elapsed time between a cell exit event at the measurement point 1 (e.g., at the source UNI) and the corresponding cell entry event at measurement point 2 (e.g., the destination UNI) for a particular Connection. The cell transfer delay between two measurement points is the sum of the total inter -ATM node transmission delay and the total ATM node processing delay. Customer or Customer Agency City of Renton — 070804 Pg. 17 CONTRACT NO. 02COR04 A municipality, school district, college or other governmental or non-profit agency that is a participant in the King County Institutional Network. See Attachment A -Site locations covered by this Contract and Site Access Contact for each Site for the specific Site locations included in this Contract. Dark Fiber Access In some cases, Customer may be offered Dark Fiber Access for Sites that connect to a single Hub. Only Customers with at least one Basic service Site (service under paragraphs 1 a or 1 b of Attachment G) through a Comcast Hub will be eligible to acquire a right to access Dark Fiber through that Hub. A design will be developed for each Hub and the Dark Fiber access requested Both the Customer and County Shall approve this design in writing and it must be included on ATTACHMENT A —SITE LOCATIONS COVERED BY THIS CONTRACT, AND SITE ACCESS CONTACT FOR EACH SITE before the County begins any work to provide Dark Fiber Access. Day Calendar Day unless otherwise specified. Demarcation Point The point of interconnection between the County's I -Net fibers or Hardware and the Customer's fibers or Hardware. DNS or Domain Name Services Services which convert domain names into IP addresses. DS-0 Digital Signal, Level 0: The 64 kbps rate that is the basic building block for both the North American and European digital hierarchies; a worldwide standard. DS-1 Digital Signal, Level 1: The North American Digital Hierarchy signaling standard for transmission at 1.544 Mbps. This standard supports 24 simultaneous DS-0 signals. The term is often used interchangeably with T1 carrier although DS-1 signals may be exchanged over other transmission systems. External Agency An organization or ASP that is not a member of the Institutional Network, but that an I -Net Customer has requested Connection to via the I -Net NAP. Fee Basis A service is provided on a Fee Basis if there is a charge, whether in money, in -kind service, or otherwise, to those using the service or application. Customers using I -Net transport to charge other agencies will be charged a fee. Handoff Point The point in the Site where the ownership or control of the fibers or Equipment changes from the Site owner or Customer to the I -Net. Hardware The actual physical computing machinery, including the Firmware which is combination Hardware/Software that is "burned into" a Programmable Read Only Memory chip or chips as opposed to Software. An Integrated Access Device is an example of Hardware. Hub A switching location on Comcast's primary ring or one of its secondary rings. I -Net City of Renton — 070804 Pg. 18 CONTRACT NO. 02COR04 The King County Institutional Network, a fiber optic based transport network shared by municipal county, school, library and other governmental and non-profit agencies in for the purpose of supporting voice, video and data communication among the participants. Integrated Access Device or IAD A physical device which is capable of forwarding packets between legacy interworking interfaces (e.g., Ethernet, Token Ring, T-1, etc.) and ATM interfaces based on data -link and network layer information but which does not participate in the running of any network layer routing protocol. An Integrated Access Device obtains forwarding descriptions using the route distribution protocol. IP Internet Protocol: Part of the TCP/IP family of protocols describing Software that tracks the Internet address of nodes, routes outgoing messages, and recognizes incoming messages. ISP Internet Service Provider. ITS or Information and Telecommunications Services A division of the Department of Information and Administrative Services within King County government. King County King County, Washington. A political subdivision of the State of Washington. LAN Local Area Network: A network designed to move data between stations within a campus. MAN Metropolitan Area Network: A network designed to carry data over an area larger than a campus such as an entire city and its outlying area. Mbps Million bits per second. MMF Multimode Fiber optic Cable: Fiber optic cable in which the signal or light propagates in multiple modes or paths. Since these paths may have varying lengths, a transmitted pulse of light may be received at different times and smeared to the point that pulses may interfere with surrounding pulses. This may cause the signal to be difficult or impossible to receive. This pulse dispersion sometimes limits the distance over which a MMF link can operate. Month The period commencing on the first calendar Day of a calendar Month and ending on and including the last Day of that calendar Month. Multicasting The transmit operation of a single PDU by a source interface where the PDU reaches a group of one or more destinations. Multipoint-to-Multipoint Connection A Multipoint-to-Multipoint Connection is a collection of associated ATM VC or VP links, and their associated nodes, with the following properties: All Nodes in the Connection, called endpoints, serve as a Root Node in a Point-to-Multipoint Connection to all of the (N-1) remaining endpoints. City of Renton — 070804 Pg. 19 CONTRACT NO. 02COR04 Each of the endpoints on the Connection can send information directly to any other endpoint, but the receiving endpoint cannot distinguish which of the endpoints is sending information without additional (e.g., higher layer) information. NAP Network Access Point. The County's NAP is in the Westin Building in Downtown Seattle. NMS or Network Management System A system of Hardware and Software that implements functions at the Network Management Layer or Element Management Layer functions and is used to monitor, control and manage the County's INET Network. A NMS may manage one or more other Network Management Systems. NOC or Network Operations Center The administrative group within King County charged with the Day -to -Day operation of the I -Net. OSI Open Systems Interconnect. A network model developed by the International Standards Organization. PBX Private Branch eXchange: PBX is the term given to a device which provides private local voice switching and voice -related services within the private network. A PBX could have an ATM API to utilize ATM services, for example Circuit Emulation Service. Pilot Phase A period of I -Net installation and Testing before the I -Net moves to full operations. Customers are not required to pay for services during this period but still must pay other charges, if any. The Pilot Phase begins Q1 2001 and ends Q2 2001. Point -to -Point Connection A Connection with only two endpoints. PRI Primary Rate Interface: An ISDN standard for provisioning of 1.544 Mbit/s (DS1 - North America, Japan, et al) or 2.048 Mbit/s (E1 - Europe) ISDN services. DS1 is 23 "B" channels of 64 kbit/s each and one signaling "D" channel of 64 kbit/s/ E1 is 30 "B" channels of 64 kbit/s each and one signaling "D" channel of 64 kbit/s. Provider King County Institutional Network (I -Net), as managed and operated by King County Information and Telecommunications Services I -Net Operations Section. PVC or Permanent Virtual Circuit A link with a static route defined in advance, usually by manual setup. QoS Quality of Service: Quality of Service is defined on an end -to -end basis in terms of the following attributes of the end -to -end ATM Connection: Cell Loss Ratio Cell Transfer Delay Cell Delay Variation Rate Card The list of rates and charges for the provision of I -Net services. Router City of Renton — 070804 Pg. 20 CONTRACT NO. 02COR04 A physical device that is capable of forwarding packets based on network layer information and that also participates in running one or more network layer routing protocols. Shall or Will Whenever used to stipulate anything, Shall or Will means that the action or inaction is mandatory by either the Customer or the County, as applicable, and means that the Customer or the County, as applicable, has thereby entered into a covenant with the other Party to do or perform the same. Site A single building or location. Each Site is counted as a unit for purposes of the Customer's Use Charge. SM or Single Mode Fiber Fiber optic cable in which the signal or light propagates in a Single Mode or path. Since all light follows the same path or travels the same distance, a transmitted pulse is not dispersed and does not interfere with adjacent pulses. SM fibers can support longer distances and are limited mainly by the amount of attenuation. Refer to MMF. Software All or any portion of the binary computer programs and enhancements thereto, including source code, localized versions of the binary computer programs and enhancements thereto, including source code and documentation residing on County -owned Hardware. Software is the list of instructions to operate the Hardware. SVC Switched Virtual Circuit: A Connection established via signaling. The User defines the endpoints when the Call is initiated. T-1 A dedicated phone Connection supporting data rates of 1.544Mbits per second. A T-1 line actually consists of 24 individual or DSO's, each of which supports 64Kbits per second. Each 64Kbit/second channel can be configured to carry voice or data traffic. Most telephone companies allow you to buy just some of these individual channels, known as fractional T-1 access. T-1 lines are sometimes referred to as DS1 lines. Testing The process of ensuring the fiber, in the case of Dark Fiber Access, and the equipment and fiber, in the case of any other service, provides the services described in this Contract. TLS or Transparent LAN Service A service providing for the interconnection of LANs over I -Net in native mode. UNI User -Network Interface: Specifications for the procedures and protocols between User equipment and either an ATM or Frame Relay network. The UNI is the physical, electrical and functional Demarcation Point between the User and the public network service Provider. Use Charge The amount the Customer owes for receipt of I -Net services. A Use Charge may include both Monthly and non -Monthly costs. User An employee, client, or other person accessing the network or using I -Net services at a facility controlled by a Customer. WAN City of Renton — 070804 Pg. 21 CONTRACT NO. 02COR04 Wide Area Network: This is a network which spans a large geographic area relative to office and campus environment of LAN (Local Area Network). WAN is characterized by having much greater transfer delays due to laws of physics. City of Renton — 070804 Pg. 22 CONTRACT NO. 02COR04 Attachment E - Key Persons The Primary Contact and the Backup Contact listed below Shall have authority, on behalf of the Customer to request and approve all network Connections to other I -Net agencies or external agencies and to add, delete or modify services and Sites, including both cost and no -cost changes. The Backup Contact is granted complete authority in the absence of the Primary Contact. All change requests must come from and be signed by either the Primary Contact or the Backup Contact listed below, and no changes can be made to the Customer's Circuit configuration without a prior written request approval. The Customer Shall provide updated written information to the County within five (5) business days should this contact change. The Technical Contact will be the lead on all technical and troubleshooting issues regarding 17Net transport services. The Customer Shall provide updated information to the County within five (5) business days should this contact change. The Site Access Contact will provide physical access to the I -Net equipment at an individual Site. These contacts are listed in Attachment A -Site locations covered by this Contract and Site Access Contact for each Site. The Customer Shall provide updated information to the County within five 5 business days should this contact information change. COUNTY CUSTOMER Primary Contact Name: Betty Richardson Primary Contact Name: Ronald Hansen Title: Network and Systems Manager Title: Network Systems Supervisor Address: Address: 1055 S Grady Way 700 Fifth Avenue, Suite 2300 City Renton, State WA Zip 98055 Seattle, WA 98104 Phone: (425) 430-6873 Phone: 206-296-0608 E-mail: rhansen@ci.renton.wa.us E-mail: betty. Richard son(cD metro kc. gov Back up Contact Name: Walt Yeager Title: Marketing Manager Back up Contact Name: David R Tibbot Address: Title: Information Services Manager 700 Fifth Avenue, Suite 2300 Address: 1055 S Grady Way Seattle, WA 98104 City Renton, State WA Zip 98055 Phone: (425) 430-6874 Phone: 206-263-4814 E-mail: dtibbot@ci.renton.wa.us E-mail: walt.yeager@metrokc.gov Technical Contact Name: Karen Mark Technical Contact Name: Ronald Hansen Phone: 206-399-7465 See contact information noted above. E-mail: Karen.mark@metrokc.gov For non -business hours emergencies, please contact the City of Renton I.S. On -call Pager @ 206.300.0571 Site Access Contact Name: See noted technical contact information above. City of Renton — 070804 Pg. 23 CONTRACT NO. 02COR04 Attachment F - Termination This Contract may be terminated by either Party without cause, in whole or in part, upon providing the other Party one hundred eighty (180) Days advance written notice of the termination. If the Contract is terminated pursuant to this paragraph 1: (1) the Customer will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination; and (2) the County Shall be released from any obligation to provide further services pursuant to the Contract. Either Party may terminate this Contract, in whole or in part, upon thirty (30) Days advance written notice in the event: (1) a corrective action plan has not been accepted by the non -breaching Party within thirty (30) Days; (2) the other Party materially breaches any duty, obligation, or services required pursuant to this Contract which can not be cured; (3) the duties, obligations, or services required herein become impossible, illegal, or not feasible or (4) the Parties have agreed to a corrective action plan and the breaching Party has not commanded or completed corrective action as specified in the plan. If the termination results from acts or omissions of the Customer, including but not limited to, damage to fiber optic lines or to County -owned equipment, or the failure to pay amounts due, the Customer Shall return to the County immediately any County -owned equipment and pay all amounts due to the County, including replacement, e.g. costs for fiber and equipment damaged as a result of the breach. 3. If expected or actual Customer or County funding is withdrawn, reduced or limited in any way prior to the termination date set forth above or in any amendment hereto, the Party without funding may, upon written notice to the other Party, terminate this Contract, in whole or in part, as of the time funding will not be available. Either Party Shall provide the other Party at least ninety (90) days notice of termination for non -appropriation. If the Contract is terminated pursuant to this Section, paragraph 3: (1) the Customer will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination; and (2) the County Shall be released from any obligation to provide further services pursuant to the Contract. County funding under this Contract beyond the current appropriation year is conditional upon appropriation by the County Council of sufficient funds to support the activities described in this Contract. Should such an appropriation not be approved, this Contract will terminate at the close of the current appropriation year which ends on December 31st 4. Nothing herein Shall limit, waive, or extinguish any right or remedy provided by this Contract or law that either Party may have in the event that the obligations, terms and conditions set forth in this Contract are breached by the other Party. City of Renton — 070804 Pg. 24 CONTRACT NO. 02COR04 Attachment G - Service List 1. Basic I -Net Service Basic I -Net Service at a Site includes the following: • Initial configuration and installation of County equipment and service, including customization of Circuits. All County -installed equipment whether at a Customer's Site or not, remains the sole property of the County. • One (1) I -Net Basic Service package; Customer may select either Option 1 or Option 2 as described in Section 18. Services to be provided by I -Net. Attachment A — Site locations covered by this Contract and Site Access Contact for each Site lists Sites covered in this Contract. • One (1) change or reconfigure per service (e.g., T-1, TLS) per year at no cost. See Section 7.7 No Cost Changes for further details. • 7 x 24 support. The Customer will be able to call the [-Net NOC for technical support or to initiate a trouble ticket at any hour of the day or night. County engineers will work with the Customer's Technical Contact to design the Circuits and provisioning for the Customer's Sites. Typically the device installed at a Site will be an Integrated Access Device providing a 10/100 Mbps Ethernet Connection; T-1 interfaces will be available on the same Integrated Access Device. All installed Equipment remains the sole property of the County. In some cases a Customer will prefer to connect to the I -Net using its own ATM -aware Hardware. These exceptions will be factored into the Customer's Circuit topology design. Such devices will be owned and supported by the Customer Agency, not I -Net Operations. Customers will initially have to purchase and install an ATM OC-3 Single Mode intermediate reach interface in its equipment (e.g., PBX, Router) if not already available. La Basic Service Option 1 The following table describes Basic Service Option 1 available from I -Net. SERVICE NAME INCLUDED IN BASIC SERVICE SERVICE DESCRIPTION BANDWIDTH COMMITTED (Mbps) BURST (Mbps) USAGE TLS 2 Circuit ends Bridged Ethernet 6 20 Between any two [-Net Circuits Sites within a single Customer Agency T1 Circuits 2 Circuit ends DS1 point -to- 1.5 N/A Initially may be used to point, or point -to- replace existing T1 multi -point voice (or data) lines (structured) between I -Net Sites. An example would be tying central PBX systems to key systems at remote City of Renton — 070804 Pg. 25 CONTRACT NO. 02COR04 Sites. INAP 1 Connection IP Network 1.5 8 per participant; Access Point; for 1 more per interchange each among I -Net additional 5 I- Customers and Net Sites. between [-Net and Dark fiber is ASP/ISP, etc. not included in Counts as a this count. Circuit end. Basic Internet 1 Connection Data, DNS, no Service plus backup POP3 service (via INAP Connections in previous Section) per Customer Agency Lb. Basic Service Option 2 The following table describes Basic Service Option 2 available from I -Net. SERVICE INCLUDED IN SERVICE BANDWIDTHCO BURST USAGE NAME BASIC DESCRIPTION WITTED (Mbps) SERVICE Mb s ATM UNI Alternate ATM OC3 delivered on 6 20 At a central Hub for Basic SM Fiber may be used in larger I -Net place of the basic participating agencies TLS/2xT1 Package. I- - as the Connection Net will support point between I -Net bandwidth and Circuits and the internal data equivalent to the Basic (and voice) networks. package on this interface. The ATM equipment must provide an OC3 Single Mode intermediate reach fiber interface, and must support the ATM UNI standard. [NAP 1 Connection IP Network Access 1.5 8 per participant; Point; for interchange 1 more per among I -Net Customers each and between I -Net and additional 5 1- ASP/ISP, etc. Counts as Net Sites. a Circuit end. Dark fiber is not included in this count. Basic 1 Connection Data, DNS Internet plus backup City of Renton — 070804 Pg. 26 CONTRACT NO.02COR04 Service (via INAP Connections in previous Section) per Customer Agency 2. Dark Fiber Access In some cases, Customer may be offered Dark Fiber Access for Sites that connect to a single Hub. Only Customers with at least one Basic Service Site (service under paragraphs 1 a or 1 b of Attachment G) through a Comcast Hub will be eligible to acquire a right to access Dark Fiber through that Hub. A design will be developed for each Hub and the Dark Fiber Access requested. Both the Customer and County Shall approve this design in writing and it must be included on ATTACHMENT A —SITE LOCATIONS COVERED BY THIS CONTRACT, AND SITE ACCESS CONTACT FOR EACH SITE before the County begins any work to provide Dark Fiber Access. City of Renton — 070804 , Pg. 27 CONTRACT NO. 02COR04 Attachment H - Service Levels 1. Network Latency The end -to -end network latency will not be greater than 3 milliseconds. 2. System Availability Customer Circuits will be up and operating satisfactorily at least 99.9%, as measured over each billing period, not including in this calculation scheduled maintenance time. 3. Maintenance Window Regularly scheduled maintenance is maintenance means upgrades and non -emergency repairs that are not the result of an emergency. Scheduled maintenance procedures may be performed on Sunday mornings between 6:00a.m.and 9:00a.m. Notice will .be given to Customer of planned network outages when such an outage will affect Customer. An I -Net Outage Notification list, comprised of Customers designated Technical Contact, will be maintained for this purpose. The County will notify Customer of scheduled outages at least seventy-two (72) hours in advance. The County will endeavor to notify Customer of emergency outages as soon as possible. 4. Reliability The I -Net network core is a redundant, self -healing network. Recovery due to a network break in the primary ring should be not greater than three (3) seconds under worst case conditions, with detection and rerouting typically occurring in approximately one (1) second. 5. Problem Reporting and Escalation Procedure • End Users will initially report problems to their agency's Information Technology (IT) organizations per their existing internal policies. • The Customer's IT personnel Shall troubleshoot the problem to eliminate application, User platform or other potential problem sources within its internal network. • If Customer then believes it is an I -Net Circuit problem, the Customer's designated Technical Contact(s) Shall contact the I -Net Network Operations Center. • A work order (trouble ticket) will be created based on the trouble call, and the I -Net troubleshooting process and time clock will begin. • I -Net Operations will provide a Problem Reporting and Escalation Procedure to the Customer, and provide the Customer with progress and status information on trouble calls. The Customer should receive an initial callback regarding the status of the problem within thirty (30) minutes of the initial trouble report. 6. Problem Escalation • I -Net Operations will attempt to resolve most problems within 2 hours of the problem report initially being logged and a trouble ticket being generated. The NOC will notify the Customer regarding the status of the reported problem, and the estimated time to repair completion. • If, after 2 additional hours, the problem has not been resolved (within the parameters of the support window and problem severity), the Customer may contact the I -Net City of Renton — 070804 Pg. 28 CONTRACT NO. 02COR04 Operations Manager to escalate the problem priority. At this point, the Operations Manager will assess the situation, escalate the trouble ticket's priority as necessary, and provide a best estimate of time to repair completion. 7. Additional Service Charge If an I -Net technician is required to visit a Site to repair or troubleshoot a problem, Customer may be charged for this service. There will be no charge if the problem necessitating the visit is due to a failure with the County's equipment or network that was not the result of Customer activity, or is caused by the County. In all other situations, Customer will be charged for the visit. The charge for this service will be $150 per hour, including travel time, with a minimum 2-hour charge. This charge will be added to the Monthly invoice. 8. New Service • For Sites already receiving I -Net service, the County will add new services requiring only a Software change within ten (10) Days from the receipt of a written request for the additional service from the Customer and I -Net engineering approval of the change. Services requiring Hardware changes will be scheduled with the Customer. For locations not receiving I -Net service, the County's ability to provide requested service will be dependent upon the availability of existing fiber provisioning to the Site and of the required network equipment. It will also depend on design integration with the Customer's other existing Sites on the I -Net. This design will require the participation of both Parties. The County will add service to a new Site where minimal facilities engineering and provisioning tasks are required within sixty (60) Days from receipt of a written request for the service from the Customer's Primary Contact. When more than minimal facilities engineering and provisioning tasks are required, the installation of service will be scheduled with the Customer. • After execution of this Contract by both Parties, the Customer must pay the full costs of new fiber design and construction required for the possible addition of a Site. Any Sites added after March 1, 2001 — and which have not already been designated as a build - will be required to pay fees to help defray the cost of equipment for the Site, as well as paying the full costs of the new fiber design and construction required for the possible addition of the Site. 9. Circuit Changes All requests for Circuit additions or changes Shall be in writing from the Customer. A Connectivity Change Request Form is provided in Attachment B — Connectivity Change Request Form, and will be available on-line at the I -Net Web Site as well. The Change Request will be evaluated to assess engineering issues, and to determine whether the change is a no -cost change or is an additional cost item under this Contract. If it is an additional cost item, it must be approved in writing by the Customer and the cost will be added to the invoiced bill. The County will provision new ATM Circuits within ten (10) Days of receipt of a signed change request order and I - Net engineering approval of the change. See also Section 7.5 Circuits: Types and Approvals. City of Renton — 070804 Pg. 29 CONTRACT NO. 02COR04 Attachment I — IP Address Space IMPORTANT: IP ADDRESS SPACE IS OWNED BY THE COUNTY AND REMAINS THE PROPERTY OF KING COUNTY. THE CUSTOMER HAS THE USE OF THIS ADDRESS SPACE ONLY WHILE THIS CONTRACT IS IN PLACE. City of Renton — 070804 Pg. 30 CONTRACT NO. 02COR04 King County Risk Management Program Department of Executive Services Yesler Building 400 Yesler Way, Room 410 Seattle, WA 98104 206-296-7432 Fax 206-296-0949 TTY Relay: 711 June 10, 2004 City of Renton 1055 S Grady Way Renton, WA 98055 RE: KING COUNTY CERTIFICATE OF SELF-INSURANCE Contract No 2COR04 — Institutional Network Services for the City of Renton Pursuant to the contract between King County and the City of Renton, please allow this to serve as our Certification of our General Liability protection. This letter is to certify that King County is fully self -funded for all its liability exposures. Should an incident occur involving the negligence of County employees acting in the scope of their employment, our self -funded program would respond. If you have any questions, please do not hesitate to call me at 206-296-1727. Iccerely, Keith T. Mitchell, CPCU b / Deputy Risk Manager KTM: je cc: Marilyn Pritchard, Senior Technology Contracts Specialist Department of Executive Services, Contract Services Self Ins Cvrg Ltrs\Executive Services\Contract Ltrs Attachment J — Evidence of Insurance Coverage /T T1 . ®1202M Insurance Auttiorlty P.O. Box 1165 21-May-04 Cert#: 3620 King County Dept. of Executive Services Attn: Marilyn Prichard, Contracts KEY-ES-2300, 700 Fifth Ave., Suite 2300 Seattle,WA 98104-2364 RE: City of Renton Interlocal Agreement for King County to provide Institutional Network Services (I -Net). Evidence of Coverage The above captioned entity is a member of the Washington Cities Insurance Authority (WCIA), which is a self insured pool of over 108 municipal corporations in the State of Washington. WCIA has at least $1 million per occurrence combined single limit of liability coverage in its self insured layer that may be applicable in the event an incident occurs that is deemed to be attributed to the negligence of the member. WCIA is an Interlocal Agreement among municipalities and liability is completely self funded by the membership. As there is no insurance policy involved and WCIA is not an insurance company, your organization cannot be named as an "additional insured'. Sincerely, _e6 Z-1- Eric B. Larson Assistant Director cc: Michael R. Webby George McBride/Paulie Sulky ctetter Renton, WA 98057 Phone: 425-277-7237 Fax: 425-277-7242 Attachment J — Evidence of Insurance Coverage CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN AGREEMENT ENTITLED "CONTRACT BETWEEN KING COUNTY, WASHINGTON AND CITY OF RENTON FOR INSTITUTIONAL NETWORK SERVICES, CONTRACT NO. 02COR04." WHEREAS, King County offers commercial Internet access services; and WHEREAS, King County, through its institutional network, offers local cities connection to the King County and Washington State Inter -governmental networks; and WHEREAS, the City of Renton has need for these services; and WHEREAS, RCW 39.34.080 authorizes the City of Renton to enter into interlocal agreements with other public agencies; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement entitled "Contract between King County, Washington and City of Renton for Institutional Network Services, Contract No. 02COR04." PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk 1 RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2004. Approved as to form: Lawrence J. Warren, City Attorney RES.1059:7/22/04:ma Kathy Keolker-Wheeler, Mayor 2 CITY OF RENTON COUNCIL AGENDA BILL Ai # U1 ' Submitting Data: Fire Department Dept/Div/Board.. Office of Emergency Mgt. Staff Contact...... Deputy Chief Larry Rude Subject: City of Renton Emergency Management Plan Amendment Exhibits: Issue Paper Introduction Page Proposed Emergency Management Plan Amendments Resolution Recommended Action: Council Concur For Agenda of: August 2, 2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions..... Information......... Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: None Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The City of Renton is required by WAC 118-30-060 and RCW 38.52.070 to develop and maintain an Emergency Management Plan. The original plan has been in effect since October 1999, Resolution 3411. The Renton Office of Emergency Management, as managed by the Renton Fire Department, has updated this plan based on recommendations made by the State of Washington Emergency Management Division. The updates include both improvements and additions to the original plan. The updated plan will interface with the King County Emergency Management Plan, and meets all King County and State of Washington Emergency Management Division requirements. This update is a revision required every four years, and will meet our October 2004 revision goal. Plan management is partially subsidized by a matching funds pass -through grant (currently contract E04-161, CAG-04-041) using Emergency Management Performance Grant (EMPG) funding from the Federal Emergency Management Agency (FEMA) via Washington State Military Department. The plan may be regularly reviewed, updated and amended, and effective henceforth upon approval of the Fire Chief of the City of Renton. STAFF RECOMMENDATION: Staff recommends that Renton City Council approve the resolution authorizing adoption of the City of Renton Emergency Management Plan and authorize the Mayor and City Clerk to sign the Introduction 9i X Rentonnet/agnbill/ bh RENTON FIRE DEPARTMENT I kyj 12 MelM 3 allelM DATE: July 26, 2004 TO: Don Persson, Council President Members of the Renton City Council VIA: Kathy Keor-Wheeler, Mayor FROM:a'i= A. e 11��re Chief SUBJECT: City of Renton Emergency Management Plan ISSUE: The City of Renton is required by WAC 118-30-060 and RCW 38.52.070 to develop and maintain an Emergency Management Plan. The original Renton plan has been in effect since October 1999, Resolution 3411. The Renton Office of Emergency Management has updated this plan based on recommendations made by the State of Washington Emergency Management Division. The updated plan will interface with the King County Emergency Management Plan, and meets all King County and State of Washington Emergency Management Division requirements. This update is a revision required every four years, and will meet our October 2004 revision goal. RECOMMENDATION: Staff recommends that Renton City Council approve the resolution authorizing adoption of the City of Renton Emergency Management Plan. BACKGROUND: The City of Renton Emergency Management Plan clearly defines how Renton will respond and interface with the King County Emergency Coordination Center, and the newly created KC Zone 3 Emergency Management Directors, to activate and coordinate resources in disaster situations. In the event that Renton needs disaster assistance, the specified hierarchy is that King County Zone 3 Agencies will be activated for immediate support. If additional resources are needed, the County and State will then be contacted. Interagency agreements have been signed that define the regional agreement, of which Renton is a participant. The Federal Emergency Management Agency (FEMA) and the new Department of Homeland Security, support the standardized forms and communication systems that are used in these situations. Renton Office of Emergency Management participates in the monthly Regional King County Planning Sessions, and the newly created Zone 3 Quarterly Planning Sessions, to maintain this plan. Regional coordination and planning has been key in the development, use, and training of this plan. This effort continues to be spearheaded by the King County Office of Emergency Management. The plan is used annually, as required, to verify and test the content. This is done by training exercises and/or actual incident responses. The Renton Emergency Coordination Center (ECC) hosts monthly meetings that are attended by all City divisions. In addition, there are at least two training sessions annually. Goals and policies are developed to meet the required levels of preparedness and are based on input and planning from the City divisions. Several changes were necessary to bring the plan up to date and current, and have been incorporated into this version of the document. The name of this plan was originally adopted as the Emergency Response Plan. The Emergency Operations Center (EOC) Committee administered the plan. In order to align with the region, the plan should now formally be adopted as the Emergency Management Plan and administered by the Emergency Coordination Center (ECC) Committee. Unchanged, the Fire Chief is the Director of the Office of Emergency Management and the Deputy Chief of Administration/Support Services is Coordinator of the Office of Emergency Management. The plan may be regularly reviewed, updated and amended, and effective henceforth upon approval of the Fire Chief of the City of Renton. Renton has included public and private partners in the updated Plan. These include volunteer resources, such as the Renton HAMM Radio group, which has been allocated space in the new Renton ECC at Fire Station 12. Businesses that have been included in ECC training activities include Valley Hospital and the Boeing Company. An activity with the Renton School District is scheduled for August 2004. These are all areas that are affected by, and included in, the new Renton Emergency Management Plan, specifically the Emergency Support Functions (ESF's). Sections that were added include: *Introduction page *ESF 12 - Energy *ESF 24 -1 Evacuation Plan *Terrorism/Civil Disturbance Annex Sections that were revised include: *Update Listing page *Communications *Plan Maintenance & Training *ESF 2 - The reference to the Washington State Military Department *ESF 11- Food and Water With the completion of the new Renton ECC Facility, and this update to our Emergency Management Plan, Renton is poised to progress to the next level of emergency preparedness. This will greatly improve our overall readiness to respond to emergencies and disaster situations, and provide the best service to the Renton citizens. Added I INTRODUCTION It is the policy of the City of Renton to provide the emergency organization and resources to minimize the effects of incidents; prepare to respond to disaster situations; maximize population survival; preserve property and recovery that will ensure the orderly and fast return to normal community life in the City of Renton in the event of a natural or technological disaster. The City of Renton Emergency Management Plan has been developed to establish the special policies, guidelines, and procedures that will provide response personnel with the information and guidance required to function quickly and effectively in a disaster situation. It is a goal of this plan to help develop City and citizen self-sufficiency for a minimum of 72 hours after a disaster. It should be understood that emergencies and disasters are dynamic events that require flexibility and the ability to solve challenges that are presented. It is impractical to assume that the plan can be followed in its entirety. This plan may be supplemented by the King County Emergency Management Plan and the Washington State Emergency Management Plan. All City departments are directed to take appropriate actions to implement this plan and to maintain the necessary capabilities to respond effectively to emergencies and disasters. All non - City entities involved in the plan are requested to cooperate with the City in order to coordinate the total disaster response within the community. Energen'cyylana`gernenIDlTecfcr; �ytyRttiz�f`53 Reviewed b�. ttolneyity af'ilanttn.. Date . Emergency IV ,4qq me t Direet©r, W shin tcln State A I ate 1 Wed EMERGENCY SUPPORT FUNCTION 12 ENERGY Primary Agency: City of Renton Office of Emergency Management Support Agencies: City of Renton Public Works Department City of Renton Parks Department City of Renton Fire Department King County Office of Emergency Management Washington State Emergency Management Division Puget Sound Energy I. INTRODUCTION A. Purpose To provide guidance for emergency coordination of available electric power, natural gas, and petroleum products required to meet essential needs, and to facilitate restoration of the City of Renton's energy systems affected by an emergency or disaster. B. Scope Response and recovery actions following any emergency or disaster will be determined by the specific event. II. POLICIES The City of Renton Office of Emergency Management will establish liaison with public or private utility providers to coordinate disaster and emergency needs and services. III. SITUATION A. Hazards Analysis See Basic Plan ESF 12 - Energy I City of Renton Emergency Management Plan July 2004 B. Planning Assumptions 1. The occurrence of a major disaster could destroy or damage portions of the city's energy and utility systems and disrupt petroleum supplies. 2. Widespread and possibly prolonged electric power failures could occur in a major disaster. 3. The transportation, media, and telecommunications infrastructures will be affected. 4. Delays in the production, refining, and delivery of petroleum -based products occur as a result of transportation infrastructure problems and loss of commercial electrical power. IV. CONCEPT OF OPERATIONS A. General Responding to energy or petroleum shortages or disruptions and their effects is necessary for preservation of the public health, safety and general welfare of the City of Renton's citizens. Activities during an energy emergency could include: 1. Assessing fuel and electric power damage. 2. Assessing energy supply and demand. 3. Coordinate the identification of requirements to repair energy systems. 4. Coordinate with county, state and federal officials as well as private agencies, to establish priorities for repair of damaged energy systems. 5. Coordinate temporary, alternate, or interim sources of emergency fuel and power; obtaining current information regarding damage to energy supply and distribution systems. 6. Assessing the requirements for restoration. B. Organization ESF 12 - Energy 2 City of Renton Emergency Management Plan July 2004 1. The electric power industry within the state is organized into a network of public and private generation and transmission facilities, which form a part of the Northwest Power Pool. Through such networks, the electric power industry has developed a capability to transmit electric power under even the most extreme conditions. Power is then distributed by local utilities to individual end users, which have varying levels of distribution reliability. Many end users with high reliability needs (e.g., hospitals, and media) have their own in-house generation sources. 2. Major natural gas companies through common pipelines originating in other states distribute natural gas within Washington State. C. Procedures The City of Renton Office of Emergency Management may establish liaison with utility providers to coordinate disaster and emergency needs and services. Contact with utility providers may be established by the Emergency Coordination Center (ECC) to coordinate resources, establish priorities, assess and document damages and provide information to the public. The ECC may initiate information programs to keep the public informed of utility status and any restrictions. Utility providers may send a liaison to the ECC to facilitate coordination and may provide communications equipment to be in contact with field units. Requests for assistance are primarily made by utility providers through existing mutual aid agreements with other providers. The City of Renton Office of Emergency Management or the ECC may assist with coordinating outside resources, upon request. The City of Renton Office of Emergency Management may advise public utilities operating in Renton of federal or state restrictions, or any emergency restrictions or operating policies established by the City of Renton. The Office of Emergency Management may also coordinate with the Emergency Resources Management Organization if activated by the Governor. D. Mitigation Activities ESF 12 - Energy 3 City of Renton Emergency Management Plan July 2004 1. Primary and Support Agencies None E. Preparedness Activities 1. Primary Agency City of Renton Office of Emergency Management a) Maintains an operational ECC and the ECC standard operating procedures. b) Maintains the City of Renton Comprehensive Emergency Management Plan. c) Identifies area supplies of petroleum fuels for City emergency response activities. 2. Support Agencies King County Office of Emergency Management Washington State Emergency Management Division Puget Sound Energy Maintains individual agency emergency plans. F. Response Activities 1. Primary Agency City of Renton Office of Emergency Management a) Activates the City of Kent ECC if requested. b) Coordinates activities with King County Office of Emergency Management. c) Coordinates volunteer, private, state and federal emergency supplemental energy and utility resources. ESF 12 - Energy 4 City of Renton Emergency Management Plan July 2004 2. Support Agencies City of Renton Public Works Department City of Renton Parks Department City of Renton Fire Department a) Assists in debris clearance. b) Provides available resources to supplement temporary energy systems for the City. King County Office of Emergency Management Washington State Emergency Management Division Puget Sound Energy a) Provides liaison to the City of Renton ECC if requested. b) Gathers, assesses, and reports information on energy system damage. c) Follows internal policies and procedures to facilitate the restoration of energy systems. G. Recovery Activities 1. Primary Agency City of Renton Office of Emergency Management Continues to provide support for recovery operations. 2. Support Agencies King County Office of Emergency Management Washington State Emergency Management Division Puget Sound Energy Continues to provide support for recovery operations. ESF 12 - Energy 5 City of Renton Emergency Management Plan July 2004 V. RESPONSIBILITIES A. Primary Agency City of Renton Office of Emergency Management Provides information or support during response to an energy emergency based on the nature, severity, and extent of the emergency or disaster. B. Support Agencies City of Renton Public Works Department City of Renton Parks Department City of Renton Fire Department King County Office of Emergency Management Washington State Emergency Management Division Puget Sound Energy Coordinates with the appropriate agencies to acquire or provide supplemental energy and utility needs in an emergency or disaster. VI. RESOURCE REQUIREMENTS Resources that may be necessary in an energy emergency may include supplemental electrical energy, reserve petroleum sources, utility contingency plans, maps and office supplies. VIL REFERENCES City of Renton Emergency Coordination Center Procedures Manual. VIII. APPENDICES None ESF 12 - Energy 6 City of Renton Emergency Management Plan July 2004 Emergency Support Function 24-1 City of Renton Evacuation Plan CONTENTS General Information Evacuation Guidelines Transportation Resources Area Security 1. GENERAL INFORMATION The Police Department and Fire Department have concurrent responsibilities in emergencies that involve evacuation. As a practical matter, decisions whether to evacuate should be made by the Department with primary incident command responsibility. However, either Department may make the decision to evacuate in an emergency situation. The urgency t evacuate will depend upon the nature of the emergency. In some instances, such as a hazardous materials spill or leak, a small evacuation may have to begin at once. If a large scale evacuation is required, the Incident Command structure must be in place to organize this event. In any evacuation, it should be noted that the police do not have statutory authority to conduct a mandatory evacuation. If people refuse to evacuate from the danger zone, the police cannot use physical force to move them. Nevertheless, the message to evacuation must be conveyed as authoritatively as possible, short of using physical force. The Incident Commander will notify the ECC regarding the area to be evacuated and estimation of possible evacuees. The ECC will assist the Incident Commander with coordination of evacuation, transportation and mass care. 2. EVACUATION GUIDELINES IDENTIFY THE EVACUATION AREAS Evacuate greatest number for greatest good Evacuation area will be based upon the weather, topography, location, and the type of event the City is dealing with. The City of Renton is divided into four evacuation zones (consult OPL map) Zone 1: West of the pipeline and North of the River Zone 2: East of the pipeline and North of the River Zone 3: South of the pipeline and South of River Zone 4: North of Pipeline and West of River IDENTIFY EVACUATION SHELTERS The nature of the incident (topography, traffic routes, or product) will determine the best relocation site for evacuation. All Renton schools can serve as temporary shelters as well as local churches, and the Salvation Army. When up and running, the ECC can assist with all phone contacts, document evacuees being housed, and make contact with Red Cross for food supplies. City Facilities Renton Community Center- 1717 Maple Valley Hwy (350 people) Renton Senior Center- 211 Burnett Av N (202 people) Highlands Neighborhood Center-800 Edmonds Av NE (145 people) North Highlands Neighborhood Center- 1601 Kirkland Av NE (86 people) **** Renton Facilities Division Contact: Dennis Culp (425-430-6606) Renton Schools Renton School Security (425) 204-4411 Zone 1 (West of the pipeline and North of the River) McKnight Middle School Highlands Elementary Hazelwood Elementary Kennydale Elementary Hillcrest Elementary Zone 2 (East of the pipeline and North of the River) Hazen High School Sierra Heights Elementary Maplewood Heights Elementary Zone 3 (South of the pipeline and South of River) Lindbergh High School Nelsen Middle School Talbot Hill Elementary Benson Hill Elementary Cascade Elementary Tiffany Park Elementary Zone 4 (North of Pipeline and West of River) Renton High School Dimmitt Middle School Black River Alternative --Skyway Campbell Hill Elementary --Skyway Lakeridge Elementary --Skyway Bryn Mawr Elementary --Skyway Renton Park Elementary --Skyway Churches Zone 1 St. Matthew Lutheran NE 16th and Monroe Highlands Community Church NE loth and Kirkland Zone 4 St. Anthony Catholic S 4th and Shattuck PREPARE AN EVACUATION MESSAGE This message should be repeated verbatim. The message should: a. Be concise; b. Be informative; c. Not induce panic; d. Include the designated shelter; and e. Identify locations for people needing transportation. PREPARE THE EVACUATION NOTIFICATION PROCESS Divide the affected area into sectors. Assign resources to evacuate specific sectors. Prioritize the evacuation area based on "Greatest number for greatest good". Resources include: Police, Fire and Public Works. Depending on the situation and the amount of time available, it is possible to notify evacuees by: Door to door Loud speaker/Public address system News/media Contact neighboring jurisdiction when applicable. Individuals who refuse to evacuate will be left to fend for themselves. (Document address of those refusing to evacuate). 3. TRANSPORTATION RESOURCES Determine safe evacuation route Personal vehicles (Only if out of vapors and will not cause ignition) Public transportation (Located at safe intersections) Metro Transit Renton School District 4. PROVIDE SECURITY TO THE EVACUATED AREA Once the area is evacuated the area must be secured to prevent unauthorized entry and scene security. Assign officers to patrol the interior of the closed area if appropriate. Terrorism/Civil Disturbance rod ed CITY OF RENTON TERRORISM/CIVIL DISTURBANCE PLAN OCTOBER 2003 City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance Table of Contents I. Introduction A. Mission B. Purpose C. Scope D. Situations and Assumptions 11. Hazards A. Nature of the Hazard B. WMD Agents (CBRNE) C. Other Terrorism Hazards III. Situation A. Conditions B. Planning Assumptions C. Accessibility of Terrorism Information IV. Concept of Operations A. Crisis Management a. Possible Terrorist Response Scenarios 1. Pre -planned and special events scenario 2. Non-specific threat scenario 3. No -notice scenario B. Consequence Management 1. Direction and Coordination 2. Operational Concepts a. Notification b. Incident Scene Security c. Communications d. Decontamination e. Mass Casualties f. Fatality Management g. Incident Procedures h. Media and Public Information C. Training and Exercises V. Responsibilities A. Local 1. City Jurisdictions 2. Private Sector 3. Public Health -Seattle & King County 4. King County Government 5. Law Enforcement 6. Fire Agencies 7. Special Purpose Districts 8. Critical Incident Stress Management Team 9. School Districts 10. Puget Sound Clean Air Agency (PSCAA) City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance B. Washington State 1. Emergency Management Division (WAEMD) 2. Washington State Patrol (WSP) 3. Military Department — National Guard 4. Department of Health 5. Department of Community Trade and Economic Development 6. Department of Transportation 7. Department of Ecology 8. Department of Agriculture C. Federal 1. Department of Homeland Security 2. Department of Justice 3. Federal Bureau of Investigation 4. Federal Emergency Management Agency 5. Department of Defense 6. Department of Energy 7. Department of Health and Human Services 8. Environmental Protection Agency 9. Coast Guard D. Other 1. American Red Cross 2. Hospitals VI. References VII. Appendices Appendix A: Acronyms and Abbreviations Appendix-B: Terms and Definitions Vill. Developed with assistance from the framework versions of the Terrorism — Weapons of Mass Destruction Incident Annexes for Clark Regional Communications Agency, Vancouver, Washington and Snohomish County, Everett, Washington. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance City of Renton Terrorism/Civil Disturbance Annex Preface In the wake of the World Trade Center Bombing in New York and the Oklahoma City Bombing, terrorism has become an increasing concern for emergency management, emergency responders, and the public at large. Terrorism is the threat or use of force or violence against persons and property to achieve political/social ends and is usually associated with community disruption and/or multiple injuries or death. This plan augments the existing City of Renton Emergency Management Plan. I. INTRODUCTION A. MISSION The mission of the Renton Terrorism/Civil Disturbance Annex is to provide a response framework for protection of the people, property, economy and environment in the City of Renton as it relates to terrorism. B. PURPOSE To provide general guidance for the coordination of emergency operations and resources within the city to save lives, protect property and restore order in the event of a civil disturbance or terrorism event. C. SCOPE The intent of the Renton Terrorism/Civil Disturbance Annex is to enable a coordinated multi -organizational and multi -jurisdictional response and recovery to a credible threat or act of terrorism in the City of Renton. It addresses capabilities that upon request may be available for crisis and consequence management to support the city to prevent, minimize, or mitigate a threat or adverse impact to public health, life safety and welfare of the public, and/or damage to property, infrastructure or the environment. II. SITUATION AND ASSUMPTIONS City of Renton response to terrorist incident will be determined by the material involved (ie firearms, explosive, nuclear, incendiary, biological, or chemical) and by the authorities, plans and operations that are triggered. A. Situation 1. A civil disturbance/terrorism emergency situation could occur at any time and with a minimum of warning. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance 2. Law Enforcement is responsible for preserving the peace and suppression of any civil disturbances/terrorism, including demonstrations and unlawful act ranging from passive disobedience to mass insurrection. 3. In a terrorist incident, the area of operations is potentially a crime scene, a hazardous materials site and a disaster area — spanning the borders of several local jurisdictions. In order to organize a complex on -scene operation, operational boundaries need to be defined with common terminology and procedures for officials responding to the crime, the hazardous materials incident, and the disaster. Operational boundaries may be used to control access to the area, target public information messages, assign operational sectors among responding organizations, and assess potential impacts on the population and the environment. The physical location of these boundaries will depend on the type and quantity of hazardous materials involved. The Crime Scene Boundary defines the crime scene. The crime scene may include the areas which are referred to in technical operations as the "red zone." Access to the crime scene may be restricted by federal, state, and local law enforcement. 'Response activities within the crime scene may require special procedures in order to protect evidence collection. ii. The Hazardous Materials Boundary defines the hazardous materials site, which may be referred to in technical operations as the "hot zone." Depending on the spread of contaminants, the hazmat site may include some portion of the crime scene and the surrounding community. Access to the hazmat site may be restricted to response personnel wearing protective clothing and using decontamination procedures. iii. The Disaster Boundary identifies the community -at -risk which may need to take protective actions such as shelter -in -place, evacuation or quarantine. Access into this area may or may not be restricted on the authority of state and local health officials. 4. Terrorist Acts The more common acts of terrorism" employed by contemporary terrorist groups and the definitions are: a. Arson — Less dramatic than most tactics, arson has the advantage of low risk to the perpetrator and requires only a low level of technical knowledge. b. Armed AssaulUAssassination (1) Armed Assault — Armed assaults can include a wide variety of direct action activities. World wide examples include throwing City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance hand grenades into crowds, rocket attacks on airliners or buildings and the more familiar gun battle or attack. (2) Assassination — A term applied to the killing of prominent persons and symbolic enemies as well as traitors who defect from a group. One method of creating fear and eliminating rivals is simply by killing them. Assassination targets are carefully selected with a strategic purpose and the actual attack has bee planned, coordinated and practiced. c. Biological Agent Release — Biological agents consist of organisms or chemicals of biological origin that cause death and disease among personnel, animals and plants. Biological agents include anthrax, cholera, plague, botulism and ricin among others. Unlike other terrorist weapons, with the exception of some toxins, any physical manifestation of an attack is likely to be delayed. d. Bombing —The improvised explosive device (IED) is the contemporary terrorist's weapon of choice. IEDs can be inexpensive to produce and because of the various detonation techniques available, may be a low risk to the perpetrator. Other advantages include their attention getting capacity and the ability to control casualties through time of detonation and placement of the device. It is also easily deniable should the action produce undesirable results. e. Bomb Threat/Hoaxes — Any terrorist group that has established credibility can employ a hoax with considerable success. A threat against a person's life causes that person and those associated with that individual to devote time and effort to security measures. (A bomb threat can close a commercial building, empty a theater, or delay an aircraft flight at no cost to the terrorist. False alarms dull the analytical and operational efficiency of key security personnel, thus degrading readiness.) f. Chemical Releases — Of the five categories of chemical agents, (nerve, blister, choking, blood and vomiting), nerve gas is undoubtedly the most notorious and dangerous. The nerve gas Sarin was used by the Aum Shinri Kyo group in the Tokyo subway system. The terrorist use of a chemical agent in an enclosed environment such as a subway station, auditorium, sports arena or shopping mall has the potential for creating massive numbers of casualties that will quickly overwhelm response capabilities. g. Civil Disturbance — Creating mass, violent disturbances of the public peace in attempts to show the world that the general public does support their cause(s). h. Cyber Terrorism — A less violent but increasingly costly tactic is emerging and may be used by terrorists in the future with increasing frequency. As government, business and society in general become increasingly dependent on computers and information technology though City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance the internet, a whole new vulnerability presents itself. Terrorists can t sophisticated hacker skills to enter computer systems remotely to steal, alter or change information contained in databases and operating systems. Cyber terrorists may also attempt to gain control of, of disable, infrastructure components such as dams, utilities or airport radar systems. Environmental Destruction — Although this tactic has not been widely asserted, the increasing accessibility of sophisticated weapons and explosives to terrorists has the potential to threaten damage to the environment. Examples are: intentional dumping of hazardous chemicals into a city's water supply or the destruction of an oil tanker. Fear of alienation may be a factor that has limited the use of this tactic to date. j. Hijacking, Building Seizure, Raids or Attacks on Facilities: (1) Hijacking or Skyjacking — Sometimes employed as a means for escape, hijacking is normally carried out to produce a spectacular hostage situation and to gain media attention to the hijackers' cause. Although trains, buses and ships have been hijacked, aircraft are the preferred target because of their greater mobility and vulnerability. (2) Seizure — A seizure usually involves a building or object that has value in the eyes of the audience. There is some risk to the terrorist because security forces have time to react and may opt to use force to resolve the incident, especially if few or no innocent lives are involved. (3) Raids or attacks on Facilities — Armed attacks on facilities are usually undertaken for one of three purposes: to gain access to radio or television broadcast capabilities in order to make a statement; to demonstrate the government's inability to secure critical facilities or national symbols; or for logistical purposes; e.g., robbery of a bank or armory. k. Hostage Taking — This usually is an overt seizure of one or more individuals with the intent of gaining publicity or other concessions in return for release of the hostage. While dramatic, hostage and hostage barricade situations are risky for the perpetrator when executed in an unfriendly environment. Generally, hostage taking is a well planned operation that involves considerable surveillance, reconnaissance and planning prior to the attack, but it can also be an impromptu situation when some other activity goes bad. Kidnapping — Kidnapping involves the seizure of prominent people. While similar to hostage taking, kidnapping has significant differences. Kidnapping is usually a covert seizure of one or more specific persons until specific demands are met. The perpetrators of the action may not be known for a long time. News media is initially intense but decreases over time. Because of the time involved, successful kidnapping involves elaborate planning and logistics. The risk to the terrorist is less than a City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance hostage situation. Kidnapping for ransom is becoming a favored method for financing terrorist operations in parts of the world. m. Nuclear Release Weapons — The nuclear terrorist threat consists of improvised nuclear devices (IND) capable of creating a nuclear yield and radiological dispersion devices (RDD). INDs include both nuclear weapons stolen or obtained from a nuclear powers inventory or an improvised device designed and constructed by the terrorists. RDDs involve the inclusion of radioactive material with a conventional explosive device; when the conventional explosive is detonated it contaminates a wide area with the radioactive material. n. Product Tampering/Sabotage — The objective in most sabotage incidents is to demonstrate how vulnerable society is to terrorist actions. Industrialized societies are more vulnerable to sabotage than less highly developed societies. Utilities, communications, and transportation systems are so interdependent that a serious disruption of any one affects all of them and gains immediate public attention. Sabotage of industrial or commercial facilities is one means of identifying the target while making a statement of future intent. Sabotage involves an assortment of methods that can include such diverse techniques ranging from product tampering to spiking trees to discourage their being harvested. The rational for this tactic can range from extortion to destroying public faith in a product or service. o. Robbery/Attempted Robbery — Robbery is used as a means to obtain funds to support the terrorist's cause and logistical needs. B. Assumptions 1. Terrorist attacks are usually directed at population centers and buildings or facilities that conduct operations for government, transportation, or industry. 2. Terrorist attacks may or may not be preceded by a warning or a threat, and may at first appear to be an ordinary hazardous materials incident. 3. Terrorist attacks may require a vast response effort from all levels of government (federal, state, local). 4. Terrorist attacks may result in large numbers of casualties, including fatalities, physical injuries, and psychological trauma. 5. The attack may be at multiple locations. 6. The attack may be accompanied by fire, explosion, or other acts of sabotage. 7. There may be a booby trap device set off to attract emergency responders, then a second device may be set off for the purpose of injuring the emergency responders. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance 8. The presence of a chemical or biological agent may not be recognized until some time after casualties occur. 9. There may be a delay in identifying the chemical or biological agent present and in determining the appropriate protective measures. 10. The chemical or biological agent may quickly dissipate or may be long - acting and persistent. 11. Investigation of the cause of the event and those responsible for it are important law enforcement activities. 12. Resources for combating terrorist attacks exist in local, state, and federal governments. 13. Recovery can be complicated by the presence of persistent agents additional threats, extensive physical damages,. and psychological stress. C. Constraints 1. The City of Renton has limited capability for responding to civil disturbances or terrorism events. 2. Valley Medical Center in Renton has limited civilian victim decontamination capability. III. Policy City of Renton Emergency Management Policy A. Law enforcement will exercise broad lawful authority, within existing capabilities, to protect life and property threatened by civil disturbance or terrorism incidents, to include ordering evacuation, curfews and other necessary actions to contain or control the incident. B. Law enforcement agencies will normally retain the role of lead agency and the incident commander until the threat to public safety is abated. C. Establish overall direction, control and/or coordination through an Emergency Operations Center (EOC) activation to support the response to a civil disturbance or terrorism incident. D. Utilize the Incident Command System (ICS) as the organizational basis for response to a civil disturbance or terrorist incident. E. Ensure that appropriate state and federal agencies will be notified. F. This section may be utilized singularly or in conjunction with a full EOC activation IV. Departments/Organizations/Agencies and their responsibilities City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance A. Renton Elected Officials and EOC should be prepared to: Establish policy and pass emergency legislation as required to suppress any civil disturbance or disorder affecting the city. Declare a state of emergency. Meet with community leaders in an effort to negotiate differences. Formulate official public relation news releases. Request state assistance. City of Renton EOC will have control of their departments and resources in support of the operational mission. EOC will conduct liaison and coordination with state, local, and private organizations. EOC will notify departments and agencies of the situation. B. City of Renton Emergency Management Lead local agency for consequence management. Provide crisis monitoring for civil disturbance or terrorist incidents. Activate EOC as required. Provide updates and maintenance of this plan. Responsible for management of the EOC. Develop training and exercise program for civil disturbance or terrorist incidents. Advises elected officials on declaration of emergency and emergency orders. ❖ Ensures that the local response is organized according to ICS. C. Renton Police Department Leal local agency for crisis management. Threat investigation and intelligence. Warn the public of any potentially dangerous situation. Control access to and prevent looting in damaged or evacuated areas. Establish incident command or unified command structure. Direct and control the effects of all law enforcement forces deployed to the site of the emergency. ❖ Secure critical facilities as the situation warrants. ❖ Prevent and investigate incidents of vandalism, arson, sabotage, sniper attacks, bombing and weapons of mass destruction. Collect and disseminate information and intelligence. ❖ Establish holding areas for processing of violators. ❖ Coordinate with courts and prosecutors for required initial court appearance. ❖ Establish and maintain close liaison with state, county and local law enforcement agencies. ❖ Furnish liaison personnel to other agencies as required. ❖ Furnish an information officer to supplement and coordinate official news releases from the public information officer. ❖ Provide law enforcement and security protection for the personnel and equipment of supporting units. ❖ Provide law enforcement and specialty teams in cases of hijack, hostage or other emergency situations involving public transportation service. ❖ Coordination and cooperation with state and federal law enforcement agencies. D. Renton Public Works ❖ Provide security at all water treatment plants, pumping stations, and reservoirs with assistance of law enforcement and outside contractors as necessary. Fill all reservoirs to capacity. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance ❖ Shut down water service where necessary. Provide domestic water by whatever means possible, in areas where normal service has been disrupted. ❖ Assist in providing barricades for riot control. ❖ Remove barricades erected by rioters. ❖ Provide debris clearance. ❖ Provide assistance in traffic control and evacuation as necessary. ❖ Advise on traffic control matters. Advise on closing of streets and thoroughfares. Determine detour routes. ❖ Provide other assistance as required. E. Renton Public Information Officer ❖ Obtain information about the civil disturbance/terrorism from all agencies information officer and other sources. ❖ Prepare official news releases. ❖ Establish a Joint Information Center (JIC) if needed. F. Renton Community Development Department ❖ Establish contact with the EOC and advise on community activity. Assist in identifying the short and long range causes and areas of tension, and work to eliminate them. ❖ Work with community leaders to diffuse tensions in the community. G. Renton City Attorney ❖ Advise on legal matters pertaining to a civil disturbance. ❖ Have a representative present in the courts to authorize all charges. ❖ Prepare emergency declarations and proclamations. H. Renton City Courts ❖ Expand court operations in order to expedite the processing of the increased number of cases presented for hearing as a result of the event. ❖ Provide, if possible, a temporary location where court functions will be carried out. ❖ Provide court clerical personnel to assist in preparing charges as required. I. Renton Fire Department ❖ Establish on -site liaison at the law enforcement command post. ❖ Receive clearance from command post for fire services forces to enter the affected areas. ❖ Conduct on -site operations relating to safety and security under the direction of the command post. ❖ Coordinate fire service response to hazmat incidents. ❖ Coordinate local search and rescue efforts. ❖ Operate with fire suppression strategy as directed by the EOC and the command officer at the scene. ❖ Provide emergency medical services as permitted by safety and security precautions. ❖ Coordinate dispatch policies with the EOC. ❖ Assume special assignments as determined by the fire service's representative at the EOC. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance ❖ Assign fire investigative teams to coordinate activities with law enforcement relating to arson. J. Private Sector ❖ Activate and implement emergency plans and terrorism annexes. Private sector entities that provide critical infrastructure and services will activate their plans, and communicate and coordinate their continuation of essential functions with local and state government emergency management agencies. K. Public Health -Seattle & King County ❖ Activate the Regional Disaster Plan, ESF 8 — Health and Medical Services. ❖ Activate the Region 6 (King County) Regional Hospital Plan -Preparedness & Response for Bio-Terrorism. ❖ Provide assessments of the public health impacts of WMD incidents and seek assistance from the State Department of Health if needed. ❖ Direct the provision of immunizations, prophylaxis, and other preventative treatment. Coordinate with the State Department of Health for the delivery and distribution of the Strategic National Stockpile. ❖ Exercise oversight and direction of all environmental health issues related to a terrorist event. L. King County Government: ❖ Activate the King County Comprehensive Emergency Management Plan and Terrorism Incident Annex. • Activate the Regional Disaster Plan. 7. Special Purpose Districts Activate and implement emergency plans and terrorism annexes. 9. School Districts Activate and implement emergency plans and terrorism annexes. 10. Puget Sound Clean Air Agency (PSCAA) PSCAA operates the BioWatch Air Monitoring Program and provides daily filter samples to the State Department of Health Laboratory for analysis. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance In support of debris management, PSCAA can measure ambient air concentrations for fine particulate materials and be a liaison for determining additional needed air monitoring services. • Work in coordination with the state and local health department in operation of the BioWatch Air Monitoring Program. M. Washington State The Washington Emergency Management Division has developed a Washington State Comprehensive Emergency Management Plan, Annex A, Terrorism. The document outlines the core state responsibilities and resources involving incidents of terrorism. Another document that the State can activate due to a chemical or radiological event is the "Integrated Fixed Facility Radiological And Chemical Protection Plan (http://emd.wa.gov/3-map/a-p/iffrcp/iffrcp-idx.htm ). Annex B, Appendix 1 of this Plan provides U.S. Department of Energy emergency response assets and response times that are available by request through the Washington State Emergency Management Division (http://emd.wa.gov/3-map/a-p/iffrcp/anx- b.doc). The following are a few of the key state agencies. 1. Emergency Management Division (WAEMD) The WAEMD will activate and implement the Washington State Comprehensive Emergency Management Plan, Annex A —Terrorism. The WAEMD will also alert and notify jurisdictions, states and Canada of an incident, and coordinate resources. 2. Washington State Patrol (WSP) Serve as the Incident Command agency for terrorist events involving hazardous materials on all state and interstate highways and designated political jurisdictions. 3. Military Department — National Guard Provides military resources, which include both equipment and personnel to aid in the response to a terrorist event, including the 10th Civil Support Detachment (CSD) WMD. The CSD team will deploy to rapidly assess suspected radiological, biological or chemical events in support of the local Incident Commander. 4. Department of Health The Washington State Department of Health (DOH) provides assessments of the public health impact of terrorist incidents by maintaining sentinel surveillance, identifying infectious disease organisms, conducting epidemiological investigations, performing radiological and other environmental health surveys. DOH also coordinates the reception and deployment of federal and out-of-state health resources supporting the terrorist incident response and recovery. Support to local health agencies includes: (1) Identification, treatment, and control of communicable and non - communicable diseases. (2) Resources to supplement health care services in affected areas. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance (3) Laboratory support in the detection, identification, and analysis of biological, chemical and radiological agents. (4) Inspection of consumable foods and water supplies. (5) Technological and human exposure assessment. 5. Department of Community Trade and Economic Development The Department of Community Trade and Economic Development is responsible of the implementation of energy allocation and curtailment programs in accordance with the Governors energy emergency powers legislation, which may result due to a terrorist event. 6. Department of Transportation The Department of Transportation coordinates the activation of WSDOT personnel and equipment needed to establish traffic control and cleanup activities on all limited access facilities (freeways) and state highways in unincorporated portions of the King County. On state highways within incorporated jurisdiction, responsibilities are detailed in RCW 47.24.020. Activation may be initiated by the Washington State Patrol. 7. Department of Ecology The Washington State Department of Ecology (DOE) is the state On -Scene Coordinator (OSC) for terrorist incidents involving the discharge of hazardous substances. As per ESF 10, DOE coordinates with the Washington State Patrol, who assumes responsibility as the incident commander, for clean up activities occurring on or near state highways, and with other state agencies as appropriate for terrorist incidents involving hazardous materials that may affect state waters. 8. Department of Agriculture The Department of Agriculture will monitor food, feed and other commodities for contamination and ensure that products distributed for consumption are safe, and work with local health agencies to provide information to the public regarding food and product safety. N. FEDERAL In the event of a terrorist response, the Federal government activates the National Response Plan. A copy of the latest version of the National Response Plan can be found in the City of Renton EOC resource center. At this writing, the FBI defines lead agency, as used in PDD-39, as the Federal department or agency assigned lead responsibility to manage and coordinate a specific function -either crisis management or consequence management. Lead agencies are designated on the basis of their having the most authorities, resources, capabilities, or expertise relative to accomplishment of the specific function. Lead agencies support the overall Lead Federal Agency (LFA) during all phases of the terrorism response. The following agencies provide the core federal response to incidents of terrorism: 1. Department of Homeland Security (DHS) The Department of Homeland Security (DHS) provides direction for the application of federal government resources that are used to support domestic City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance counterterrorism operations. The DHS gathers information related to domestic counterterrorism preparedness, response, and recovery, and provides information to the public, the private sector, local and State authorities, federal departments and agencies, and the President. The Attorney General, generally acting through the FBI as Primary Federal Agency (PFA) for the domestic counterterrorism functional area, is responsible for coordinating domestic intelligence collection activities, coordinating activities of the law enforcement community to detect, prevent, preempt, or disrupt terrorist attacks, conducting the criminal investigation of terrorist threats or acts, and identifying the perpetrators and bringing them to justice. 2. Department of Justice PDD-62 validates and reaffirms existing lead agency responsibilities for all facets of the U.S. counter terrorism effort. The Department of Justice is designated as the overall lead federal agency (LFA) for threats or acts of terrorism that take place within the United States until the Attorney General transfers the overall LFA role. The Department of Justice delegates this overall LFA role to the FBI for the operational response. 3. Federal Bureau of Investigation Under PDD-39, the FBI supports the overall Lead Federal Agency (LFA) by operating as the lead agency for crisis management. The FBI determines when a threat of terrorism warrants consultation with the White House through the Attorney General. The FBI manages the law enforcement investigation of terrorist incidents, threats and suspected terrorist incidents and designates appropriate liaison and advisory personnel to support the JOC, EOC and the local ICS infrastructure. The FBI works with the Department of Homeland Security to establish and operate a Joint Information Center (JIC) in the field as the focal point for information to the public and the media concerning the federal response to the emergency. If needed, the FBI deploys interagency support teams and resources to ensure that the full range of necessary expertise and capabilities are available to the on - scene coordinator. 4. Federal Emergency Management Agency Under PDD-39, FEMA supports the FBI LFA as the lead agency for consequence management until the overall LFA role is transferred to FEMA. FEMA will consult with the Governor's office and the White House to determine if a Federal consequence management response is required and if FEMA is directed to use Stafford Act authorities. This process involves appropriate notification and coordination with the FBI, as the overall LFA. FEMA will appoint a Regional Operations Center (ROC) Director or Federal Coordinating Officer (FCO) to manage and coordinate the,federal consequence management response in support of State and local governments. In coordination with the FBI, the ROC Director or FCO will convene meetings with decision makers of federal, state, and local emergency management and technical support agencies, as appropriate, to formulate incident action plans, City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance define priorities, review status, resolve conflicts, identify issues that require decisions from higher authorities, and evaluate the need for additional resources. 5. Department of Defense In accordance with DOD directives and the Chairman Joint Chiefs of Staff, DOD will provide military assistance to the LFA and/or Federal Response Plan Emergency Support Function primary agencies during all aspects of a terrorist incident upon approval by the Secretary of Defense. DOD assistance could include threat assessment, DEST deployment, technical advice, operational support, tactical operations, support for civil disturbance, and custody, transportation, and disposal of a WMD device. 6. Department of Energy The Department of Energy (DOE) will activate technical operations capabilities to support the federal response to threats or acts of WMD terrorism. In addition, the FBI has concluded formal agreements with potential lead federal agencies of the Federal Radiological Emergency Response Plan (FRERP) that provide for interface, coordination, and technical assistance in support of the FBI's mission. 7. Department of Health and Human Services The Department of Health and Human Services (HHS) will activate technical operations capabilities to support the federal response to threats or acts of WMD terrorism. DHHS may coordinate with individual agencies identified in the DHHS Health and Medical Services Support Plan for the Federal Response to Acts of Chemical/Biological (C/B) Terrorism, to use the structure, relationships, and capabilities described in the HHS plan to support response operations. 8. Environmental Protection Agency The Environmental Protection Agency (EPA) will activate technical operations capabilities to support the federal response to acts of WMD terrorism. EPA may coordinate with individual agencies identified in the National Oil and Hazardous Substances Pollution Contingency Plan (NCP) to use the structure, relationships, and capabilities of the National Response System as described in the NCP to support response operations. The NCP response may include threat assessment, consultation, agent identification, hazard detection and reduction, environmental monitoring, decontamination, and long-term site restoration (environmental cleanup) operations. 9. Coast Guard The U.S. Coast Guard serves as (1) the lead federal agency (LFA) for Maritime Homeland Security when responses require civil authorities; (2) the Federal Maritime Security Coordinator in U.S. ports as designated by the Maritime Transportation Security Act of 2002; (3) a supporting agency to the Federal Emergency Management Agency for declared disasters or emergencies under the Federal Response Plan; (4) a supporting agency to the LFA for specific events under the provisions of the current U.S. Government Interagency Domestic Terrorism Concept of Operations Plan and its projected replacement by the Federal Incident Management Plan; and (5) as a supporting or supported commander for military operations conducted under Title 10. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance The Captain of the Port Puget Sound is the pre -designated Coast Guard Incident Commander (CGIC) for a WMD or terrorist incident in the Puget Sound area. The CGIC will represent the Coast Guard in any ICS organization formed for a multi -agency response and will exercise command and control authority over all Coast Guard resources assigned to an incident when activated for contingency response. V. CONCEPT OF OPERATIONS A terrorist threat or actual incident will likely require the response by the State and Federal governments. However, the City of Renton will still play a key ole in Crisis Management and the full role, initially, in Consequence Mangement, with that role continuing throughout. When the response involves multiple levels of government, the coordination between and among such agencies is an absolute necessity. The Incident Command System (ICS) is a means for ensuring that the required close coordination is realized. The City of Renton will organize its response to a terrorist threat/incident according to the Incident Command System. Crisis Management, the purview of law enforcement, may operate from a general threat, to a credible threat, through the incident. Consequence Management, the purview of all response agencies, may operate before, during, and after and incident and continue until demobilization of emergency operations. A. Notification The following outlines potential notification procedures. This sequence may need to be modified any time there is a change in status, such as verification of a credible threat, information updates, and notification of an actual event. Additional agencies or organizations should be added as appropriate. Notification Actions — City Level Local FBI Office. King County Emergency Management. ❖ City departments: police, fire, EMS, threat assessment unit as appropriate. Include other city staff as necessary. ❖ Other levels (county, state and federal) dependent upon nature of threat and security considerations. B. Response 1. Protecting Emergency Responders Emergency personnel first responding to a terrorist incident must be protected from the various hazards that a terrorist incident can produce. These include: Mechanical Hazard — Any type of mechanical harm causing trauma (includes gunshot wounds, bomb fragments or shrapnel). Etiological Hazard — Disease causing material including: bacteria (e.g., anthrax), rickettsias (e.g., Q fever), Viruses (e.g., hemorrhagic fever), and toxins (e.g, ricin or botulinus). City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance Thermal Hazard — From both extreme heat and cold (e.g., burning liquids or metals like magnesium: cryogenic materials such as liquid oxygen). Chemical Hazard— Toxic or corrosive substances (e.g., acids such as sulfuric or hydrochloric; caustics such as ammonium hydroxide; toxic substances such as nerve agents, pesticides, or other chemical agents). Radiological Hazard — Alpha, beta, and gamma radiation from nuclear material. Asphyxiation Hazard — Lack of oxygen in the atmosphere due to displacement by heavier-than-air vapors or depletion by a chemical reaction such as burning. Though the type of protection required varies from hazard to hazard, there are three basic principles of protection that apply to all hazards: time, distance, and shielding. a. Time. Spend the shortest amount of time possible in the hazard area or exposed to the hazard. Use techniques such as rapid entries to execute reconnaissance or rescue. Rotate personnel in the hazard area. The less time spent in the affected area, the less likely you would be injured. Minimizing time spent in the affected area will also reduce the chance of contaminating the crime scene. b. Distance. Maximize the distance from the hazard area or the projected hazard area. For chemical hazards recommended distance are included in the North American Emergency Response Guidebook (NAERG). c. Shielding. Use appropriate shielding to address specific hazards. Shiedling can include vehicles, buildings, chemical protective clothing, and personnel protective equipment. 2. Scene Control Initial Considerations Approaching a criminal event that has been created by an act of terrorism presents unique challenges to the responder. To effectively implement scene control and ensure public safety, emergency responders must quickly and accurately evaluate the incident area and determine the severity of danger. Once the magnitude of the incident is realized, attempts to isolate the danger can begin. Establishing control (work) zones early will enhance public protection efforts. (1) Initially, when response resources are limited, isolating the hazard area and controlling a mass exodus of panicked and contaminated people will likely overwhelm the best efforts of the first arriving responders. (2) Terrorists may still be lurking nearby waiting for responders to arrive, or could be among the injured. If this is suspected, initial scene control will likely be delayed and dictated by law enforcement activities. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance (3) Anticipate the potential for multiple hazard locations. Responders may have to define outer and inner operational perimeters. There may exist several hazards within the outer perimeter that must be isolated, especially when victims are scattered throughout the boundaries of the incident, or multiple targets contain dangers. (4) Controlling the scene, isolating hazards and attempting to conduct controlled evacuations will be resource intensive. Inordinate security may be needed for the event, so responders should request additional assistance early. (5) After a bombing, access to the scene may be limited due to rugbble or debris. Police activity may make it difficult to establish access and exit avenues for operations. b. Perimeter Control (1) Recognizing and evaluating dangers is critical to implementing perimeter control. Adequately evaluating potential harm will guide decisions and considerations for "stand off" distances, or establishing "work zones." s• Take time to perform an adequate size -up. ❖ Better to overestimate the perimeter than underestimate, it is easier to reduce the perimeter instead of increasing it after operations are set up. (2) Depending on the size and complexity of the incident, the boundaries may need to be divided or identified as having "outer' and "inner' perimeters. ❖ The outer perimeter is the most distant control point or boundary of the incident. It is used to restrict all public access to the incident. ❖ The inner perimeter isolates known hazards within the outer perimeter. It is used to control the movement of responders. ❖ Types of terrorist incidents that may require outer and inner perimeter control include: o Improvised explosive devices; o Chemical or biological dispersion devices; o Radioactive contamination. (3) Perimeter control may be influenced by the following components: ❖ Amount and type of resources on -hand; ❖ Capability of available resources (training level); City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance ❖ Ability of the resources to provide self-protection (personnel protective equipment); ❖ Size and configuration of the incident; and Stability of the incident. (4) establish the standard "control zones" within the outer perimeter. These zones include the: ❖ Hot (exclusion) zone (exceptional access); •:• Warm zone (contamination reduction corridor); and ❖ Cold (support) zone (staging area). (5) Because of the potential for secondary and tertiary events, the perimeter and control zones should be ampped. Therefore, if the incidents escalate, boundaries can be expanded using established reference points that are familiar to on -scene responders. Mapping components should include: ❖ Topography; Structures/landmarks; ❖ Access and egress points; and Perimeter boundaries. (6) Using detection and monitoring equipment to identify perimeter and work zone boundaries has limitations: ❖ Responders must attempt to identify "clean" areas as well as hazardous areas. This is usually accomplished by using detection and monitoring equipment. However, equipment designed to detect hazardous materials may not be immediately available to first responders. ❖ Chemical, biological and radiological detection equipment and trained operators are available from the City of Renton Hazmat Team and the State Department of Health. (7) Isolation/Standoff Distance Considerations ❖ First, identify the problem from initial incident information (dispatcher reports) and outward warning signs and detection clues. Determine isolation area based upon these factors: City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance o Potential of harm to life, critical systems, and property; o Topography; o Meteorological factors; o Resources available to implement tactical operations. ❖ Access reference materials such as the NAERG to determine initial isolation and protection distance. When limited information is available pertaining to the agent, Guide 111 in the NAERG recommends minimal isolation distances of 50 to 100 meters (160 to 330 ft.) in all directions. ❖ If responders suspect radioactive materials, use appropriate detection equipment with trained operators in determining isolation distances. Monitoring for radioactive materials at any bombing event should be done routinely. Monitoring is the only way to detect the presence of radiation at the scene. 3. Public Protection Consideration a. Overview Public safety will largely depend on the ability of responders to effectively conduct a hazard and risk analysis of the affected population. The same basic strategies used by responders to protect the public during a hazardous materials incident can be applied to a terrorist event. First arriving responders may be required to make rapid decisions that apply to implementing public protection measures because of escalating dangers. This being the case, those responders will need to base decisions on information gathered during the primary size -up. This can be a challenging task at any significant incident when so many demands are placed upon first arriving units. Remember, size -up is a continuous process of gathering and using information to make the best decision at a particular point in time. For a major terrorist incident, the following options should be considered in defining the approach to protecting the public: (1) Evacuation. (2) Shelter -in -place. (3) A combination of evacuation and shelter -in -place. b. Evacuation Evacuating the public from a hazard is a decision based on information that indicates the public is at greater risk by remaining in or near the hazard area. The types of information that should be considered in the decision to evacuate should include the following: (1) The degree of severity of public dangers or threats as a result of the hazard. (2) The number of individuals or population area affected by the hazard. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance (3) Availability of the resources needed to evacuate the affected population including: ❖ Additional fire/EMS/police personnel Transportation vehicles including school buses, privately -owned vehicles or public mass transit. (4) Means available to notify the public and provide emergency instructions before and during the evacuation, including: ❖ Local broadcast media (Emergency Alert System). ❖ NOAA Weather Radio. ❖ Route alerting via mobile address systems. ❖ Sirens. ❖ Door to door alerting. (5) Safe passage for the evacuees, including: ❖ Adequate time and opportunity to conduct the evacuation. ❖ Evacuation route monitoring. ❖ Ability to reroute traffic due to congestion. •:• Availability of shelters. (6) Special needs of the evacuees: ❖ The need to assist special facilities (e.g., hospitals, nursing homes, prisons) in evacuating. ❖ The need to alert and warn the hearing impaired and provide evacuation assistance to the mobility impaired. (7) The ability to provide shelter and sustenance to evacuees including: Adequately staffed shelters with feeding and lavatory facilities. The provision of medical card to evacuees in need. c. Shelter -in -Place Shelter -in -place is the advising of the affected population to remain indoors and seek protection within the structure that they occupy or in a nearby structure. The decision to shelter -in -place is based upon the analysis of the hazard. If the danger to the public is determined to be less by shelter -in -place, rather than by evacuating, then shelter -in -place should be carried out. With certain hazards (i.e. short term airborne chemical or radiation hazards or line -of -sight exposure to explosives) the best decision may be to shelter -in -place. Distinct advantages of shelter -in - place over evacuation are the relative short time and ease of implementation. Remember, as long as there remains a danger, hazards and risks must be continuously evaluated. When considering shelter -in -place include the following: (1) The risks of shelter -in -place vs. evacuation. (2) The availability of resources. (3) The time available to take protective action. (4) The level of public understanding of the shelter -in -place concept. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance For explosion, shelter -in -place can be enhanced by seeking the most protective refuge in the structure. For chemical, radiation, and some biological hazards, shelter -in -place may be enhanced by reducing the indoor -outdoor air exchange rate. d. Combination of Both Protective Actions There may be circumstances when using evacuation and shelter -in -place would be appropriate. For example, when time or resources cannot support the immediate need to evacuate a large population, only those closest to the hazard, and at the greatest danger, could be instructed to evacuate, while people not in the immediate area would be advised to shelter -in -place. 4. Scene Security Considerations a. The agency assigned site security responsibilities will likely vary according to the location and scope of the incident and the resources available. b. Whenever there is an ongoing or unstable criminal activity present, law enforcement officials should dictate security measures for scene control. c. As the incident become more defined and more stable (intermediate phase), the shift from a combination of police and other (non -police) personnel in control of the perimeter should begin to transition to all law enforcement. d. If the incident is of such magnitude that response activities may continue for days, the use of National Guard units should be considered for perimeter security and control. National Guard support can only be obtained if requested through Washington Emergency Management Division by King County Emergency Management. 5. Tactical Considerations When an emergency responder approaches any type of suspicious incident, the responder should do so in a cautious manner with all senses alert for warning signs and detection clues. The following rules should always apply: a. Always approach the scene utilizing protective clothing and equipment. b. Be alert for outward warning signs that may indicate the type of danger present, such as: (1) Casualties resulting from no apparent reason. (2) Signs and symptoms indicating chemical exposure. (3) Obvious signs of criminal activity, such as weapons on the scene. (4) Suspicious vehicles or packages. (5) Pre -incident verbal or written warnings. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance c. Properly stage vehicles. During emergency conditions (especially if the incident has created large scale public chaos and panic) responders must realize when approaching the event, conditions may not provide the most ideal locations to stage vehicles and apparatus. When possible, consider the following: (1) If practical, position first -in vehicles and responders upwind and uphill. (2) Direct supporting responders to approach from upwind and uphill. (3) Avoid 'stacking' vehicles where they interfere with each other's evacuation route. (4) Avoid line -of -sight staging with suspected explosive devices. (5)Strictly enforce staging instructions. (6) Consider having vehicles back into position so that they may leave the Scene quickly. d. Avoid vapor clouds, mist and unknown liquid. e. Initially, assign at least one responder to observe ongoing activities surrounding you operating position. This person should be alert for criminal activities and the potential for secondary events. f. Plan tentative escape routes for emergency personnel and refuge assembly points. g. Prepare for emergency decontamination on arrival and during all phases of the incident Each responding agency should have plans for emergency decon of large (mass decon) and small groups of contaminated persons. 6. Incident Command for Terrorist Incidents a. Overview Terrorism is more challenging to manage than most other emergency events. It presents or requires the following. (1) Coordination of multiple response agencies. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance The incident commander (IC) must ensure that all participating agencies (local, state, and federal) are effectively communicating within the designated command structure. Regular planning sessions should be conducted to review the progress of assigned talks and to incorporate mew resources as they engage or disengage from the incident. When multiple agencies are operating onsite, the IC must request or appoint a representative or liaison for each. (2) Unique scene control/ security issues. • Ongoing criminal activities will likely impact scene control initiatives. Police may limit or restrict access to the scene due to security concerns. • Due to the dynamic nature of criminal activity, anticipate that the incident perimeter will be larger than would be expected simply due to the incident scope. (3) Special awareness that responder may be an intended target. • Consider that terrorists may still be on the scene, waiting for responders to arrive. The intent could be to add responders to the victim list (4) Specialized resources. • Terrorist events will generate responses from many agencies. Some of the response teams will provide personnel who are specially trained and equipped to support operational objectives. (5) Crime scene considerations (evidential preservation) • Responders working in the confines of a crime scene must respect the mission of law enforcement investigators. Assist the mission by identifying and preserving potential evidence whenever encountered or suspected. b. The role of the Incident Commander The IC must safely, effectively and efficiently manage response resources to achieve the most favorable incident outcomes possible. (1) Management of the incident is based on two components: *Establishing and updating priorities. • Life safety • Incident stabilization • Property and environmental conservation • Investigation of cause and origin • Continual size -up based on all available information. *Present situation City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance " Predicted behavior (2) Incident command responsibilities may include, but are not limited to: • Establishing command • Hazard and risk assessment. • Notifications • Developing and implementing site safety. • Ensuring responder protection levels. • Public protection • Developing and implementing integrated Incident action plans (IAP) • Controlling Hazards. • Requesting specialized resources • Resource management • Evaluating progress. • Logistical support • Information control. • Incident termination 3 Command and control issues at terrorist incidents will likely involve a unified command system in order to properly coordinate the various agencies and authorities involved in responding to the incident. Some key agencies may include. Local Government - Renton Fire Department - Renton Police Department - King County Sheriff - King County Department of Health - King County Emergency Management This plan designates the Renton Police Department as the lead local agency for terrorist incidents affecting the City of Renton. It also designates the City of Renton EOC as the lead agency for consequence management. • State - Department of Public Safety - Department of Health - State Fire Marshal's office - Washington Emergency Management Division The Washington Emergency Management Division designates the lead state agency for consequence management is contingent upon the actual event and will be designated by the Washing Emergency Management Division at the time of the incident. Washington Emergency Management Division is designated as the lead state agency for coordination of state level- emergency response. • Federal City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance - Federal Bureau of Investigation (FBI) - Federal Emergency Management Agency (FEMA) Presidential Decision Directive 39 identifies the FBI as the lead agency for federal crisis management during terrorist incident involving nuclear, biological or chemical materials. It identifies FEMA as the lead agency for federal consequence management during terrorist incidents involving nuclear, biological, or chemical materials. (4) Transition of Incident Command The Incident Commander for a major terrorist incident will likely be a local law official, initially. As state and federal assistance arrives and the scope of the response grows more complex, the need to transition from incident command to unified command may become obvious. This transition must be accepted by all and City of Renton officials will support such a transion. (5) Termination of the Incident Termination procedures include debriefing all response participants. For terrorist incidents, debriefing sessions are especially important to responders that are Unfamiliar with weapons of mass destruction. Recognize the potential for psychological impacts for several reasons: • Most responders are not accustomed to dealing with chemical and biological warfare agents • Responders may have been the intended target: • Exposure concerns may cause post- incident stress (6) Recovery Presumably, response/recovery incurred expenses will be borne by the impacted jurisdiction without a federal disaster declaration The President may declare a federal emergency under Title V of the Stafford Act. The emergency declaration only covers disaster related emergency debris removal and emergency protective measures. As disaster damage information is collected and evaluated. The President may change the federal emergency to a major disaster declaration. The recovery efforts of the federal government are guided by the Stafford Act. If terrorist incident creates a nuclear emergency which results in contamination, site restoration will be based on technical considerations (primarily health and safety) at the time of the event. The Price- Anderson act, which is designed primarily to address cost recover for accidents at commercial nuclear plants, including transport of nuclear fuels, does not specifically address terrorist theft, sabotage, or diversion of nuclear materials City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance VI. Training Drills and exercises are conducted to maintain proficiency. Civil disturbance/terrorism situations are worked into normal disaster preparedness exercises, if appropriate for the responder needs and if within capabilities of available personnel at the time of the exercise. Lack of funding an personnel time constraints do not permit the vigorous exercise schedule envisioned by the federal Government. Recommended training is set forth in the Emergency Responder Guidelines documents issued by the Department of Homeland Security — Office of Domestic Preparedness Training Courses. The general website is at http://www.oip.usdoi•gov/odp/. For a detailed description of courses and exercise information and support, information can be found at http://www.oip.usdoi.gov/opd/docs/coursecatalog.pdf. Additional information related to equipment standardization can be found in the Memorial Institute for the Prevention of Terrorism (MIPT) database at http://wwwl.rkb.mipt.org/. To facilitate the development of training consistent with the ODP Emergency Responder Guidelines, the Department of Homeland Security encourages the adoption of the following current ODP awareness and performance level courses. (All requests for ODP sponsored classes must be processed by the. Washington State Emergency Management Division) • Emergency Response to Terrorism: Basic Concepts • Emergency Response to Terrorism: Basic Concepts (Train the Trainer) • Emergency Response to Terrorism: Basic Concepts (Self -Study) Managing Civil Actions in Threat Incidents (MCATI): Basic Course (Train the Trainer) • Terrorism Awareness for Emergency Responders (Internet) • Emergency Medical Services (EMS): Basic Concepts for WMD Incidents (Internet) • Public Works: Basic Concepts for WMD Incidents (Internet) • Law Enforcement Response to Weapons of Mass Destruction -Awareness • Law Enforcement Response to Weapons of Mass Destruction -Awareness (Train the Trainer) • Campus Law Enforcement Awareness Training on WMD Terrorism • Incident Response to Terrorist Bombings -Awareness • WMD Radiological/Nuclear Awareness • WMD Radiological/Nuclear Awareness (Train the Trainer) • WMD Crime Scene Management for Emergency Responders • Emergency Response to Terrorism: Operations Course (Train the Trainer) VII. Plans This terrorism incident annex is developed, promulgated, and maintained pursuant to local, state and federal statutes and regulations. For emergency management response and recovery policies, jurisdictions and organizations should refer to their emergency plans and the Regional Disaster Plan, Section II. Policies and section VII. References (http://www.metrokc.gov/prepare/RDPTFLink.htm). Only policies directly related to homeland security and terrorism are listed. Links, if available, are referenced in this section. City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance Local State Federal • Interlocal Agreement for Joint Participation in Homeland Security and Emergency Preparedness Programs (TriCounty Agreement between King, Pierce and Snohomish Counties) http://mkcclegisearch.metrokc.qov/leqistarweb/defauIt.asp ■ King County Homeland Security Policy Motion #11728 http:Hmkcclegisearch. metrokc.qov/legistarweb/defauIt.asp • Individual Emergency and Terrorism Plans for King County Cities, special purpose districts, public and private organizations (Not Subject to Public Disclosure) ■ Regional Hazard Mitigation Plan for King County • Washington State Comprehensive Emergency Management Plan, Annex A, Terrorism (Not Subject to Public Disclosure) • State Fire Mobilization Plan (http://emd.wa.gov/5-ppt/prgms/fire- mobe/fmp/01-fmp-idx.htm) • State Law Enforcement Mobilization Plan (in development) • Homeland Security Presidential Directives (HSPD) #1-5: 1. Organization and Operation of the Homeland Security Council 2. Combating Terrorism Through Immigration Policies 3. Homeland Security Advisory System 4. National Strategy to Combat Weapons of Mass Destruction 5. Management of Domestic Incidents (NIMS) http://www.whitehouse.gov/news/releases/2003/02/20030228- 9.htmI • Presidential Decision Directive (PDD)- 39 U.S. Policy on Counterterrorism http://www.fas.org/irp/offdocs/pdd3g.htm • PDD-62 Protection Against Unconventional Threats to Homeland and Americans Overseas http://www.fas.org/irp/offdocs/pdd-62.htm and http://www.ciao.gov/resource/pdd6263summary.htmI • Public Law 920, Federal Civil Defense Act of 1950, as amended http://www.metrokc.gov/prepare/EMP2002BP.Pdf and http://westu.org/services/chapter7.pdf • Public Law 96-342, Improved Civil Defense 1980 Public Law 99-499 (Superfund Amendments and Reauthorization Act of 1986) http://www.metrokc.gov/prepare/EMP20*02BP.Pdf • Title 18, USC, Section 2332a, Weapons of Mass Destruction http://uscode.house.gov/usc.htm • Title 18, USC, Sections 175-178, Biological Weapons Anti -Terrorism Act (BWAT) http://uscode.house.gov/usc.htm • H.R. 5005, The Homeland Security Act of 2002 http://www.dhs.qov/interweb/assetiibrary/hr 5005 enr.pdf • Initial National Response Plan hftp://www.dhs.gov/interweb/assetlibrarV/1nitial—NRP 100903.pdf • US Government Interagency Domestic Terrorism Concept of Operations Plan http://www.fbi.gov/publications/conplan/conplan.Of City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance • U.S. Coast Guard Maritime Strategy for Homeland Security, Coast Guard Publication 3-01, December 2002 Thirteenth Coast Guard District Contingency Operation Plan 9830-00 (OPLAN 9830-00) VIII. REFERENCES • King County Comprehensive Emergency Management Plan (KCCEMP) http://www.metrokc.gov/prepare/EMPtabcont.htm • Region 6 (King County) Regional Hospital Plan -Preparedness & Response for Bio- Terrorism Plan • Seattle -King County Mass Casualty Incident Plan (MCI) • Regional Hazard Mitigation Plan and Hazard Identification Vulnerability Analysis (HIVA) for King County • Washington State Comprehensive Emergency Management Plan, Annex A, Terrorism (Not subject to public disclosure) • Washington State Fire Mobilization Plan (http://emd.wa.gov/5-ppt/prgms/fire- mobe/fmp/01-fmp-idx.htm) • Integrated Fixed Facility Radiological And Chemical Protection Plan (http://emd.wa.gov/3-map/a-p/iffrcp/iffrcp-idx.htm) • Presidential Decision Directive 39 (PDD-39), U.S. Policy on Counterterrorism hftp://www.fas.org/irp/offdocs/pdd39:htm • US Government Interagency Domestic Terrorism Concept of Operations Plan http://www.fbi.gov/publications/conplan/conplan.i)df • Clark County Terrorism Incident Annex (public version) • Snohomish County Terrorism Incident Annex (public version) • American Red Cross of King-Kitsap County Weapons Mass Destruction/Terrorism Annex to Chapter Disaster Response Plan • Department of Homeland Security by President George W. Bush, June 2002 http://www.whitehouse.gov/deptofhomeland/book.pdf • Federal Response Plan — Terrorism Incident Annex http://www.fema.gov/rrr/frp/ • Initial National Response Plan http://www.dhs.gov/interweb/assetlibrary/Initial NRP 100903 pdf • Leading from the Front: Law Enforcement's Role in Combating and Preparing for Domestic Terrorism http://www.theiacp.org/documents/pdfs/Publications/Terrorism%2EPdf City of Renton Emergency Management Plan 2003 Terrorism/Civil Disturbance • U.S: Coast Guard Maritime Strategy for Homeland Security, Coast Guard Publication 3-01, December 2002 • Thirteenth Coast Guard District Contingency Operation Plan 9830-00 (OPLAN 9830- 00) Homeland Security Presidential Directives (HSPD) #1-5: 1 Organization and Operation of the Homeland Security Council 2 Combating Terrorism Through Immigration Policies 3 Homeland Security Advisory System 4 National Strategy to Combat Weapons of Mass Destruction 5 Management of Domestic Incidents (NIMS) http://www.whitehouse.gov/news/releases/2003/02/20030228-9.html City of Renton Emergency Management Plan 2003 Revised City of Renton Emergency Management Plan Update Listing Update No. Date of Update Date Added Initials 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 12��'sec� VII COMMUNICATIONS A. General Communications Policy The City of Renton will use normal communications and warnings systems as much as possible during a disaster. Police and Fire will continue to use Valley Com. Public Works will use their normal government Talk group, which is 154.100 MHz. If the Valley Communications Center is not functional, or if communication needs to be made with the ECC the following talk groups will be used. Renton Fire: Renton Fire Admin Talk group Renton Police: Renton P.S. (Public Safety) Public Works Government Talk group 154.100mhz In the event of any activation , the Fire Dept, Police Dept and Public Works will have a mobile radio available to them in the Communication Center in the ECC. B. Cell Phones All personnel responding to the ECC who have a cell phone(s) purchased through the government contract shall bring the cell phone(s) with them. C. ECC Phone List PRIMARY ECC LOCATION Renton Fire Department Station #12 1209 Kirkland Ave NE Renton WA Main ECC number 425-430-7111 ECC Directors Room 425-430-7143 / 7144 ECC Operations 425-430-7149 ECC Planning 425-430-7148 ECC Logistics 425-430-7147 ECC Finance/Adnun 425-430-7146 ECC PIO 425-430-7145 ECC PIO Cell 206-799-0099 ECC Comm Room 425-430-7186/7187/7188 ECC Ham Room 425-430-5200 ECC fax Number 425-430-7085 ECC team page 206-534-5016 (Includes Emergency Management Coordinator) ECC Media Room 425-430-5140 14 ALTERNATE ECC LOCATIONS Renton Fire Station #14 1900 Lind Ave SW Fire Training Center Renton City Shops 3555 NE 2nd St. Renton Fire Station #11 211 Mill Ave S D. Alternate Communications During a disaster, or when normal communication methods are not in service, we will utilize amateur radio operators. There will be two operators at the ECC Communications Room Message Center. An operator will also be located in the Highlands at the City Shops, one at each Fire Station , and one at City Hall in the Police Department. In the event that all electronic communications are unavailable, a messenger or runner shall deliver messages to the ECC. 15 E. Communications Flow Chart City of Menton Emergency O: eravans Center Communications to eta = rd �or�mwnittrs. Gotnunit;itiona C.otarzuni#ions Sate Trw�king.800mta# 800 Mha raft Phones - 4�ittnlsxtl�tha�s Fife VHF Radio Oftst Phones. Fax 8ih0 nl�t�te 2iPs. slate0 3 FIPO AriaWee ib LF arx3 tiF �T� PfibrieS Television siun rat e� �prox.2�es Poriabtes . 3 watts s Cellwar phones Radio 7,3 bloeks or-n OraViibMr Gemn,I h�adi0- Eelltkif Telephone hiothr;laAeotYeU Sateaate ?hone VHF rolos in Fire jno servk� ptovrr:er yet i,.p,4. apparatus — LAr{yoth§rYJ Fusers _ sniA hearypu sn Lhe event a isntnunacatioss utkme. the left cChumn i£ 4tlt�:orithe Frill Ahi*ur�406 - '17e usedo, Mel #hwtave Pager pe?si5fi'ehvn ptaae 16 -Reuiscd IX PLAN MAINTENANCE AND TRAINING A. Establishment of Emergency Preparedness Team The Coordinator for the City shall appoint an Emergency Management Team. The Emergency Management team shall consist of personnel from the following City Departments: Community Services Police Department City Attorney Finance and Information Services B. Responsibilities Planning, Building, Public Works Executive Human Resource and Risk Management Fire Department The Team is charged with the responsibility of maintaining the Emergency Management Plan. The Plan should be reviewed and updated annually. �ftf The Team should also make recommendations nja concerning quarterly Emergency Management Training, I WIN, Sit. The Team is responsible for continued development and readiness of the .. ECC. The Team shall ensure that this plan is consistent with the King County Emergency Management Plan and the Washington State Emergency Management. The Team is also charged with the responsibility of training area citizens, businesses and schools to be prepared for disasters. The City's goal is to have all of the above prepared to survive for the first 72 hours. This goal will be met by providing training to citizens, businesses and schools. Tevised addressed in the Policy and Procedure Manuals of participating Departments. II. POLICIES It is the policy of the City of Renton to use normal communications and warning systems as much as possible during an emergency or disaster. The City of Renton will prioritize available communications systems with life safety first, followed by critical government functions, the protection of property, the environment and the economy. In the event communication support is needed. bevond our canabiliti will request assistance directly, `�8t6 n y O1 ie of Em � eticyJ Iars_a',gein f,. _ ., III. SITUATION A. Emergency/Disaster Hazards and Conditions The Hazard Identification and Vulnerability Analysis identifies the natural and. technological emergencies or disasters the City of Renton may experience that require full support of their communication systems. The City's communications systems may be overwhelmed, damaged or destroyed by a natural or technological disaster when they are needed the most. As backup communication is limited, the Emergency Coordination Center will be required to collect, prioritize and allocate the use of all working systems. Emergency or disaster warning may originate from any level of government or other sources. Weather warnings, watches and advisories are issued by the National Weather Service and include, but are not limited to, floods, severe wind, thunder and snow storms. These warnings, watches and advisories are designed to provide as much lead-time to the incident as possible. In contrast to this system of warning, is the sudden occurrence of an event that cannot be predicted such as an earthquake, hazardous materials release, or a major transportation incident. Although warning is not possible for these latter events, the need to relay information and news of their occurrence is still necessary to lessen the possible impact to our community. ESF 2 - Communication and Warning City of Renton Comprehensive Emergency Management Plan April 2004 1 ecvised Primary Agency: City of Renton Office of Emergency Management Support Agencies: City of Renton Parks Division, Facilities Division King County Office of Emergency Management Renton School District Seattle/King County Department of Public Health Washington State Emergency Management Division Washington State Department of Transportation Washington State Department of General Administration Washington State Department of Agriculture US Department of Agriculture American Red Cross I. INTRODUCTION A. Purpose The purpose of this Emergency Support Function is to establish a working system where requests for food and water may be efficiently conveyed to the appropriate county, state or federal agency in an attempt to meet the needs imposed by an emergency or disaster that cannot be met by local resources. Integral to the success of this program is public education towards self-sufficiency in regards to food and water supplies for a minimum of 72 hours following an emergency or disaster. B. Scope This ESF is applicable to situations within the City of Renton where food and water is requested to maintain large groups of displaced people. This ESF will closely support ESF 6, Mass Care. H. POLICIES The City of Renton Emergency Coordination Center (ECC), or the Renton Office of Emergency Management will coordinate requests for food and water to outside agencies in the event of an emergency or disaster. These requests will be processed through the King County Office ofEmergencv Management or Washington State Emergency Management Division. ESF 11 - Food & Water City of Renton Comprehensive Emergency Management Plan May 2004 III. SITUATION A. Emergency/Disaster Hazards and Conditions A significant emergency or disaster will deprive substantial numbers of people of the ability to prepare or gain access to food and water. An emergency or disaster may cause disruption of the distribution system and partially or totally destroy the food products stored in the affected area. B. Planning Assumptions 1. Significant numbers of individuals and families will be displaced from their homes and will be provided shelters by one or more volunteer organizations. 2. Food inventories at grocery stores and restaurants will be unusable or depleted. 3. On -hand food inventories at volunteer organizations will be inadequate to support the number of individuals in the shelter. 4. A large percent of the water supply will be unusable. 5. There will be a near total disruption of energy sources. 6. Most commercial cold storage and freezer facilities in the effected area will be inoperable. 7. Land delivery to affected areas will be temporarily cut off, requiring the use of water or air delivery. 8. Congregate care feeding areas will be the central location for the distribution of food and water supplies. 9. Due to the disruptions previously outlined, delivery time for outside supplies of food and water may be 72 hours or more, necessitating the need for preparedness. ESF 11 - Food & Water 2 City of Renton Comprehensive Emergency Management Plan May 2004 IV. CONCEPT OF OPERATIONS A. General Requests for food and water including the types, amounts, and destination locations will be processed through the City of Renton ECC, or the Office of Emergency Management. The ECC or Office of Emergency Management will then process requests which are unable to be met by local resources through King County Office of Emergency Management. B. Organization The City of Renton Office of Emergency Management has the responsibility of coordinating this ESF. C. Procedures D. Mitigation Activities None E. Preparedness Activities 1. Primary Agency City of Renton Office of Emergency Management a) Provides emergency preparedness training encouraging people to be self-sufficient for a minimum of 72 hours. b) Maintains the ECC Resource Directory listing suppliers of food and water resources to support City emergency operations. 2. Support Agencies ESF 11 - Food & Water City of Renton Parks Department, Facilities Division Establishes an emergency food and water program that stocks City facilities with food and water to support City employees for an minimum of 72 hours. King County Office of Emergency Management 3 City of Renton Comprehensive Emergency Management Plan May 2004 Renton School District Seattle/King County Department of Public Health Washington State Emergency Management Washington State Department of General Administration Washington State Department of Transportation Washington State Department of Agriculture US Department of Agriculture American Red Cross Follows existing procedures developed by each agency to support this ESF. F. Response Activities 1. Primary Agency City of Renton Office of Emergency Management a) Activates the Emergency Coordination Center when requested. b) Coordinates requests for distribution of food and water. 2. Support Agencies City of Renton Parks Department, Facilities Division Coordinates food and water needs for the emergency worker shelter through the ECC. King County Office of Emergency Management Renton School District Seattle/King County Department of Public Health Washington State Emergency Management Washington State Department of General Administration Washington State Department of Transportation Washington State Department of Agriculture US Department of Agriculture American Red Cross Provides available resources to support the City of Renton in an emergency or disaster, when requested. G. Recovery Activities ESF 11 - Food & Water City of Renton Comprehensive Emergency Management Plan May 2004 1. Primary Agency City of Renton Office of Emergency Management a) Continues to support response activities as required. b) Revises procedures based on the lessons learned from the emergency or disaster. 2. Support Agencies City of Renton Parks Department, Facilities Division Revises preparedness procedures based on the lessons learned from the emergency or disaster. King County Office of Emergency Management Renton School District Seattle/King County Department of Public Health Washington State Emergency Management Washington State Department of General Administration Washington State Department of Transportation Washington State Department of Agriculture US Department of Agriculture American Red Cross a) Continues to support response activities, as required. b) Revises procedures based on the lessons learned from the incident. V. RESPONSIBILITIES A. Primary Agency City of Renton Office of Emergency Management Coordinates the requests for distribution of food and water for mass feeding. B. Support Agencies City of Renton Parks Department, Facilities Division ESF 11 - Food & Water 5 City of Renton Comprehensive Emergency Management Plan May 2004 King County Office of Emergency Management Renton School District Seattle/King County Department of Public Health Washington State Emergency Management Washington State Department of General Administration Washington State Department of Transportation Washington State Department of Agriculture US Department of Agriculture American Red Cross Supports the City of Renton Office of Emergency Management in the accomplishment of ESF 11. VI. RESOURCE REQUIREMENTS A. Volunteer organizations, food storage sites, as well as the support from the Renton School District for use of schools in distribution of food and water are all essential to the accomplishment of this ESF. VII. REFERENCES A. City of Renton Emergency Coordination Center Desk Manual B. City of Renton Emergency Coordination Center Resource Directory VIII. APPENDICES None ESF 11- Food & Water 6 City of Renton Comprehensive Emergency Management Plan May 2004 CITY OF RENTON, WASIIINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON ADOPTING THE CITY OF RENTON EMERGENCY MANAGEMENT PLAN. WHEREAS, pursuant to Chapter 38.52 RCW, each political subdivision of the state is authorized and directed to establish a local organization for emergency services in accordance with the State Emergency Services Plan and Program; and WHEREAS, pursuant to RCW 38.52.070, each such political subdivision must adopt a plan for the operation of its emergency services organization; and WHEREAS, the City of Renton Fire' Department has prepared an Emergency Management Plan; and WHEREAS, the City of Renton City Council, by Resolution No. 3411, authorized the adoption of an Emergency Response Plan, now called Emergency Management Plan; and WHEREAS, the Emergency Management Plan has been updated and expanded; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Emergency Management Plan, as updated and expanded, is hereby adopted as the City of Renton Emergency Management Plan. Such plan may be regularly reviewed, updated, and amended. Such updates and amendments are effective henceforth upon approval of the Fire Chief of the City of Renton. t RESOLUTION NO. PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 12004. Approved as to form: Lawrence J. Warren, City Attorney RES.1057:7/16/04:ma Kathy Keolker-Wheeler, Mayor 2 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Community Services/Human Services Staff Contact...... Dianne Utecht, ext. 6655 Subject: Acceptance of 2005 estimated Community Development Block Grant funds. Exhibits: Issue Paper Estimated 2005 CDBG distribution 2005 CDBG Certification Form AI N: For Agenda of: August 2, 2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals. Refer to Community Services Committee Legal Dept......... Finance Dept...... Other.... ........ Fiscal Impact: Expenditure Required... $507,905 Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... $507,905 Total Project Budget City Share Total Project.. Ki SUMMARY OF ACTION: Renton elects to receive and administer an estimated $507,905 in Community Development Block Grant (CDBG) funds, in accordance with the conditions outlined in the 2003-2005 Interlocal Cooperation Agreement. Renton recognizes that in accepting CDBG fiends, the City is responsible for fulfilling the requirements in the CDBG Interlocal Cooperation Agreement between King County and the City of Renton, notifying the public of Renton's priorities for CDBG funding and allocating funds to eligible projects which further the Consortium's housing and community development objectives. STAFF RECOMMENDATION: Staff recommends Council authorize the Mayor to sign the certification of Renton's acceptance to receive Community Development Block Grant funds in 2005. H:\HUMAN—SE\COUNCIL\04agendabills\05Passthruacceptance.doc CITY OF RENTON MEMORANDUM DATE: July 23 2004 TO: Don Persson, Council President Members, Renton City Council VIA: Mayor Kathy Keolker-Wheeler FROM: Dennis Culp Community Services Administrator STAFF CONTACT: Dianne Utecht, ext. 6655 Human Services Division SUBJECT: Acceptance of 2005 Community Development Block Grant funds. ISSUE: Receive and administer 2005 Community Development Block Grant (CDBG) funds according to the Interlocal Cooperation Agreement. RECOMMENDATION: Staff recommends Council authorize the Mayor to sign the certification of acceptance "accepting a pass -through" for CDBG funds. BACKGROUND INFORMATION: The City is required to submit a written acceptance of CDBG funds to King County. This is an estimate and is subject to change when the final funding amount is known. It may be as early as October or as late as February of next year, depending on when Congress passes the budget. For 2005, it is estimated Renton will receive $68,442 for Public Services, $45,127 for Planning and Administration, and $394,336 for Capital. The main use for CDBG funds is for capital projects. In the King County CDBG Consortium, 15% of the funds go to public services and 15% to planning and administration. In Renton, the planning and administration allocation is used to pay 80% of the CDBG Contract Specialist's salary and benefits. The General Fund pays the remaining 20%. The responsibilities of the contract specialist include: negotiating H:\HUMAN—SE\COUNCIL\041ssuepapers\lssuePaperPassThruO5verl.doc and administering the public service contracts, providing required reports to the county, and ensuring all CDBG regulations are followed. After extensive negotiations between suburban city staff and King County, minimum award amounts of $10,000 for public services funding and a recommended $50,000 in capital project funding were instituted. The purpose of the minimum awards is to reduce county administrative costs by limiting the number of contracts they administer, thereby increasing the amount of funding passed through to the cities. Capital awards for sub -regional projects may be combined to reach the minimum threshold. The Human Services Advisory Committee recommends $50,000 be allocated to the King County Housing Repair Program for no interest, deferred loans. When Council adopts the final funding allocations for CDBG capital, that number will replace the TBD in the 4th bullet point on the certification form. H:\HUMAN_SE\COUNCIL\041ssuepapers\IssuePaperPassThru05ver1.doc 2005 CDBG Estimate Fund Distribution - Jun04 City of Consortium's L/M Population Entitlement SHARE Joint Agreement Share R CAPTURED U RED FUNDS PROGRAM INCOME TOTAL SHARE PUBLIC SERVICE PLANNING & ADMIN BALANCE FOR CAPITAL Bothell 0.03089 168,365 16,227 19,611 204,203 30,615 20,186 153,401 Burien 0.04916 267,920 5,352 22,411 295,683 48,718 32,122 214,843 Covington 0.01283 69,906 0 49,120 119,026 12,712 8,381 97,933 Des Moines 0.03931 214,278 36,858 19,658 270,795 38,964 25,691 206,140 Enumclaw 0.01606 87,559 32,847 15,244 135,650 15,922 10,498 109,231 Federal Way 0.11500 647,936 43,133 15,334 50,208 756,611 113,975 75,149 567,487 Issaquah 0.01072 58,441 1,733 269 60,443 10,627 7,007 42,810 Kirkland 0.03953 215,478 0 11,801 227,278 39,182 25,835 162,262 Lake Forest Park 0.00938 51,123 2,077 236 53,435 9,296 6,129 38,010 Mercer Island 0.01149 62,623 0 3,275 65,898 11,387 7,508 47,003 Redmond 0.03557 193,867 21 16,988 210,875 35,252 23,244 152,379 Renton 0.06906 389,084 50,270 61,088 7,463 507,905 68,442 45,127 394,336 SeaTac 0.04199 228,845 6,198 15,268 250,311 41,613 27,437 181,261 Shoreline 0.06596 359,489 0 94,055 453,545 65,369 43,101 345,075 Tukwila 0.03100 168,965 0 92,855 261,819 30,724 20,258 210,837 3183879.07 TOTAL CITITES 57.91% 93403 93,403 177,735 418,461 3,873,478 572,797 377,675 2,923,006 2,321,263 Co & Sm Citites 42.09% 22767701 1 402,7241 713,5981 3,393,092 418278 275,792 2,699,022 580,459 Consortium PI Entitlement Admin Set -aside HSP Set -aside Joint Agmt Adjust. Balance 7164000 -1320270 -300000 -93403 5450327 2004 Estimates of CDBG Fund Distribtuion as of 1/19/04 7/23/2004 991,076 653,467 5,622,028 300000 1067967 1291076 1,721,434 Estimated PTC 2005 Distribution July 20.XLSEstimated PTC 2005 Distribution July 20.XLS9:14 AM7/23/2004 2005 King County Community Development Block Grant Consortium Certification Form The City of RENTON has two different options for participation in the King County Consortium's Community Development Block Grant (CDBG) Program for 2005. Please select one of the following options. For additional information on these options, please call Kathy Tremper at (206) 205-6431. Check one: _Option 1: Participation in a larger competitive pool of funds. The city, as well as local nonprofit agencies serving its residents, may compete for capital dollars as well as public (human) services dollars, through the larger County and Small Cities Fund. In addition, the cities' residents will be able to apply for housing repair assistance through the County and Small City's well -funded housing repair program. The city would have no responsibilities, unless it undertakes to submit an application for a city project. ✓ Option 2: Accepting a "Pass -through". The city would designate specific CDBG- eligible projects totaling $507,905 (the estimated Pass -through amount). In this case, the city and its local nonprofit agencies would not be eligible to apply for additional funds through the County and Small Cities Fund. The city certifies the following: • We accept the responsibilities of planning and allocating these dollars in accordance with the Consortium's schedule for submission to the US Department of Housing and Community Development, and in accordance with the Consortium's Citizen Participation Plan. We understand it is advisable to adopt a contingency plan in case actual funds available fall short of projections. • We understand that, due to federally -imposed caps, we may or may not be able to use a portion of these dollars to defray our costs of planning and coordinating a local program in any one year. For this coming year, we understand that we may use no more than $45,127 for planning and coordinating our local program.' We would like to request additional planning ceiling of $10,000 if it becomes available. • We understand that due to federally -imposed caps we may allocate no more than $_68,442 for public (human) service projects this coming year, and that $10,000 is the human service project size minimum ($ 9,296 for Lake Forest Park). • Our city would like to set aside $TBD of our pass -through dollars for housing repair for our residents in this coming year. We understand that an individual housing repair may cost as much as $20,000 and that our residents will not be able to access the larger housing repair program of the County and Small Cities Fund. We also understand that 15% of the funds we set aside will be used for housing repair program delivery costs (such as construction management). • We understand there is a $50,0002 minimum for capital projects with allocations of $100,000 or more encouraged. Signature of Mayor or City Manager Date Kathy Keolker-Wheeler, May Printed Name and Title 2005 CDBG Certification Form — REV 1 Page 1 of 2 ' In some years one or more cities may choose not to use any of their funds for planning and administration, meaning there is additional cap available for other cities to use. This is rare. Please contact Kathy Tremper at (206) 205-6431 if you would like to know how if there is additional cap this year, and how to access it. 2 The minimum CDBG contract amounts for human service contracts and similar client -oriented contracts such as minor home repair shall be $10,000. Capital contracts less than $50,000 shall be discouraged but not disallowed. In particular: • Jurisdictions are encouraged to jointly fund certain sub -regional projects to reach $50,000 or more. • Pass -through Cities that receive small Pass -through amounts will usually need to fund a project at a lower level, including a human service project, and this will be allowed. • A lower level of funding must be allowed for A&E projects that represent the first phase of a larger capital project. • Pass -through Cities may make any size contributions to housing projects (housing projects will be presumed to receive other federal funds from the Consortium and result in a single large contract). 2005 CDBG Certification Form — REV 1 Page 2 of 2 CITY OF RENTON COUNCIL AGENDA BILL , i Submitting Data: Dept/Div/Board.. Community Services/Human Services Staff Contact...... Dianne Utecht, ext. 6655 Subject: Amendments to Community Development Block Grant Interlocal Cooperation Agreement (CAG 02-105) and HOME Investment Partnerships Program Interlocal Cooperation Agreement (CAG 99-106.) Exhibits: Issue Paper Amendments For Agenda of: August 2, 2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to Community Services Committee Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $0 Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. X SUMMARY OF ACTION: The Joint Recommendation Committee (JRC) is the inter jurisdictional decision making body of the CDBG and HOME Consortiums administered by King County. The JRC has been composed of four county representative and five city representatives. To better represent the low/moderate income population in the county, city and county staff agreed to change the composition to seven city representatives and three King County representatives. Two of the seven representatives will be rotated among the Joint Agreement cities of Renton, Federal Way, and Shoreline. STAFF RECOMMENDATION: Staff recommends Mayor and City Clerk be authorized to execute the amendments to the HOME and CDBG Interlocal Cooperation Agreements. H:\HUMAN_SE\COUNCIL\04agendabilis\ICAmodification.doc CITY OF RENTON MEMORANDUM DATE: July 23, 2004 TO: Don Persson, Council President Members, Renton City Council VIA:Mayor Kathy Keolker-Wheeler FROM: Dennis Culp Community Services Administrator STAFF CONTACT: Dianne Utecht, ext. 6655 Human Services Division SUBJECT: Amendments to CDBG Interlocal Cooperation Agreement and HOME Investment Partnerships Program Interlocal Cooperation Agreement. ISSUE: Approval to execute amendments to the CDBG Interlocal Cooperation Agreement and HOME Investment Partnerships program to increase city representation and decrease King County representation on the Joint Recommendations Committee (J RC). RECOMMENDATION: Staff recommend Renton execute the amendments to the existing Community Development Block Grant Joint Agreement (CAG 02-105) and the HOME Investment Partnerships Program Interlocal Cooperation Agreements (CAG 99-106). BACKGROUND INFORMATION: The Joint Recommendations Committee is the inter -jurisdictional policy body for King County and the suburban cities on a wide range of housing and community development issues. It was created through the interlocal cooperation agreements that form the King County Community Development Block Grant Consortium and the King County HOME Investment Partnerships Program. In addition to guiding the investment of federal housing, community development, and Regional Affordable Housing funds, the JRC advises the King County Executive and County Council's Legislative Steering Committee on state and federal legislative priorities regarding H:\HUMAN_SE\COUNCIL\041ssuepapers\ICAamendment.doc housing, homeless and community development issues, as well as reviews and recommends the Consolidated Housing and Community Development Plan to the County Executive and Council. After extensive negotiations with city staff from throughout King County, an agreement was reached that increased city representation on the JRC and decreased King County staff representation. The amendment changes the city representation on the JRC from five cities (two from the north/east region, two from the south region and a revolving position between the HOME only cities of Auburn and Bellevue) to seven seats consisting of three from CDBG "pass -through" and "small" cities, two rotating among the "Joint Agreement" cities of Renton, Federal Way and Shoreline, and two seats rotating among the 'HOME -only" cities of Auburn, Bellevue and Kent'. This ensures a Renton representative will be on the JRC two out of every three years as long as it remains a Joint Agreement city. According to the rotation schedule, Dennis Culp will be sitting on the JRC in 2005 and 2006. The agreements being amended are for 2003-2005. It automatically renews unless the City provides written notice it elects not to participate in successive three-year periods. Pass through and small cities are those cities in King County with a population of less than 50,000 who choose to participate in the King County CDBG Consortium. Joint Agreement cities are those cities with a population greater than 50,000 eligible to receive CDBG directly from HUD if they choose to, and HOME only cities are those cities who receive their CDBG funds directly from HUD. H:\HUMAN_SE\COUNCIL\041ssuepapers\ICAamendment.doc a AMENDMENT NO. 1 HOME INVESTMENT PARTNERSHIPS PROGRAM INTERLOCAL COOPERATION AGREEMENT THIS AMENDMENT to the HOME Investment Partnerships Program Interlocal Cooperation Agreement dated August 18, 1999 is entered into by and between King County and the City of , said parties to the Agreement each being a unit of general local government in the State of Washington. WITNESSETH: WHEREAS, King County and the City entered into a HOME Investment Partnerships Program (HOME) interlocal cooperation agreement (the "Agreement") in 1999 for the purpose of forming a HOME consortium and undertaking HOME Program housing activities; and WHEREAS, there is mutual recognition of the need to amend this Agreement to increase participating cities' representation on the inter jurisdictional Joint Recommendations Committee: NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Paragraph 10 is deleted and replaced with the following new Paragraph 10: Joint Recommendations Committee Composition. The Committee shall be composed of three (3) County representatives and seven (7) cities representatives. The three County representatives will be King County Executive staff with broad policy responsibilities, and/or Department Directors, and/or elected representatives of Unincorporated Area Councils. County representatives shall be specified in writing and should, where possible, be the same person consistently from meeting to meeting. The seven cities representatives will be elected officials, chief administrative officers, or persons who report directly to the chief administrative officer and who have broad policy responsibilities, e.g., planning directors, department directors, etc. Three of the seven cities representatives will be from the CDBG "Pass - through" cities and the CDBG "Small" cities, at least one from each group (the third may be from either). Two of the seven cities representatives shall be rotated among the CDBG "Joint Agreement" cities of Federal Way, Shoreline and Renton. Two of the seven cities representatives shall be rotated among the "HOME -only" Cities of Auburn, Bellevue and Kent, and these two representatives will vote only on issues related to. the King County HOME Consortium and other regional housing -related funds (excluding CDBG). For all the rotating positions, each city will serve two years on and one year off, except that during the first year (2004) one city in each group will serve a one-year term. Cities not serving in a position in Paragraph 11 is deleted and replaced with the following new Paragraph 11: Appointments. The King County Executive shall appoint the County representatives. The CDBG "Pass -through" cities and the CDBG "Small' cities will provide for the appointment of their shared representatives in a manner to be determined by those cities through the Suburban Cities Association or other agreed mechanism for the execution of shared appointing authority. The Suburban Cities Association or other agreed mechanism will work in coordination with the "Joint Agreement" and "HOME -only" cities to achieve broad sub -regional representation. The representatives of the revolving CDBG "Joint Agreement" cities and the representatives of the revolving "HOME -only" cities shall be appointed by their respective jurisdictions. Members of the. Committee shall serve at the pleasure of their respective appointing authorities. IN WITNESS THEREOF, the parties have executed this Amendment. King County, Washington, a political Subdivision of the State of Washington signature printed name City of , a municipal corporation of the State of Washington L-In signature printed name Title: Title: Date: Date: APPROVED AS TO FORM: Norm Maleng King County Prosecuting Attorney Margaret Pahl; King County Prosecuting Attorney AMENDMENT NO.1 COMMUNITY DEVELOPMENT BLOCK GRANT JOINT AGREEMENT THIS AMENDMENT to the Community Development Block Grant Joint Agreement dated August 18, 1999 is entered into by and between King County and the City of , said parties to the Agreement each being a unit of general local government in the State of Washington. WITNESSETH: WHEREAS, King County and the City entered into a Community Development Block Grant (CDBG) Joint Agreement (the "Agreement') in 1999 for the purpose of allowing this entitlement City to participate in the King County urban county consortium formed to receive, distribute and administer CDBG and other federal funds; and WHEREAS, there is mutual recognition of the need to amend this Agreement to increase participating cities' representation on the inter jurisdictional Joint Recommendations Committee: NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Paragraph VIII. A is deleted and replaced with the following new Paragraph VIII. A.: Joint Recommendations Committee Composition. The Committee shall be composed of three (3) County representatives and seven (7) cities representatives. The three County representatives will be King County Executive staff with broad policy responsibilities, and/or Department Directors, and/or elected representatives of Unincorporated Area Councils. County representatives shall be specified in writing and should, where possible, be the same person consistently from meeting to meeting. The seven cities representatives will be elected officials, chief administrative officers, or persons who report directly to the chief administrative officer and who have broad policy responsibilities, e.g., planning directors, department directors, etc. Three of the seven cities representatives will be from the CDBG "Pass - through" cities and the CDBG "Small" cities, at least one from each group (the third may be from either). Two of the seven cities representatives shall be rotated among the CDBG "Joint Agreement" cities of Federal Way, Shoreline and Renton. Two of the seven cities representatives shall be rotated among the "HOME -only" Cities of Auburn, Bellevue and Kent, and these two representatives will vote only on issues related to the King County HOME Consortium and other regional housing -related funds (excluding CDBG). For all the rotating positions, each city will serve two years on and one year off, except that during the first year (2004) Paragraph VIII. B. is deleted and replaced with the following new Paragraph VIII. B.: Appointments. The King County Executive shall appoint the County representatives. The CDBG "Pass -through" cities and the CDBG "Small' cities will provide for the appointment of their shared representatives in a manner to be determined by those cities through the Suburban Cities Association or other agreed mechanism for the execution of shared appointing authority. The Suburban Cities Association or other agreed mechanism will work in coordination with the "Joint Agreement' and "HOME -only" cities to achieve broad sub -regional representation. The representatives of the revolving CDBG "Joint Agreement' cities and the representatives of the revolving "HOME -only" cities shall be appointed by their respective jurisdictions. Members of the Committee shall serve at the pleasure of their respective appointing authorities. IN' WITNESS THEREOF, the parties have executed this Amendment. King County, Washington, a political Subdivision of the State of Washington By: signature printed name Title: Date: APPROVED AS TO FORM: Norm Maleng King County Prosecuting Attorney Margaret Pahl, King County Prosecuting Attorney City of a municipal corporation of the State of Washington By: signature printed name Title: Date: CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Community Services/Human Services Staff Contact...... Dianne Utecht, ext. 6655 Subject: 2005 CDBG Amounts/Participation in Housing Stability Program Exhibits: Issue Paper 2003 Housing Stability Program Report For Agenda of: August 2, 2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to Community Services Committee Legal Dept......... Finance Dept .... X.. Other ............... Fiscal Impact: Expenditure Required... $20,717 Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... $20,717 Total Project Budget City Share Total Project.. ►0 SUMMARY OF ACTION: Renton needs to decide whether to continue to participate in the CDBG Consortium Housing Stability Program in 2005. The $20,717 is part of the funding we receive as a Joint Agreement City. If the City chooses to participate in the Housing Stability Program, the $20,717 will come from the public services amount available for distribution. If Renton opts not to participate, that amount will be available for allocation to public services and passed through the City budget. The net cost to the City will be zero. STAFF RECOMMENDATION: Human Services staff and the Human Service Advisory Committee recommend approval to participate in the Housing Stability Program. H:\HUMAN_SE\COUNCIL\04agendabills\05Agenda Housing Stability Program.doc CITY OF RENTON MEMORANDUM DATE: July 23, 2004 TO: Don Persson, Council President Members, Renton City Council VIA: j, Mayor Kathy Keolker-Wheeler _�4 FROM: Dennis Culp Community Services Administrator STAFF CONTACT: Dianne Utecht, ext. 6655 Human Services Division SUBJECT: 2005 CDBG Amounts/Participation in Housing Stability Program. ISSUE: Renton needs to decide whether to continue its participation in the CDBG Consortium Housing Stability Program (HSP) for 2005. RECOMMENDATION: Human Services Advisory Committee and staff recommend Renton continue to participate in the Housing Stability Program. BACKGROUND INFORMATION: The Housing Stability Program is a homelessness prevention program started in 1994. It serves low -to -moderate income families who are employed, that have had a temporary crisis in their lives, which results in a short-term inability to meet their rent or mortgage payment. This program provides budget counseling, referral to resources that can help stabilize the family, and rent or mortgage assistance to prevent the individual or family from eviction. The program requires that their income (under normal circumstances) be adequate to meet their financial obligations. Studies have shown it to be far more cost effective to keep families in housing rather than deal with the problem after they've become homeless. Qualified applicants throughout King County are helped on a first come, first served basis and are screened by the Crisis Clinic. Of all the participating cities, Renton residents accessed these funds more than any other city except Kent (with 35 H:\HUMAN—SE\COUNCIL\041ssuepapers\lssue Paper Housing Stability Program 05.doc households served). In 2003, thirty-one Renton residents received $29,552.48 in HSP funds, while our pro-rata contribution was $20,717. The $13,693.56 shown on the next page does not include the administrative costs for the program. When added together, the total Renton cost was $20,717. If the city does not participate in this program, Renton residents will be unable to access this program. Renton has received notification of our estimated 2005 CDBG allocations of $507,905. This amount was calculated after the administrative set -aside and HSP funds ($20,717) were deducted from the Consortium funds available for distribution. If the City opts not to participate in HSP, the City can allocate the HSP portion to any eligible public service activity. With Renton participation in the Housing Stability Program, we have an estimated $394,336 for Capital projects, $45,127 for Planning and Administration Expenses, and $68,442 to allocate to Public Services. H:\HUMAN_SE\COUNCIL\041ssuepapers\Issue Paper Housing Stability Program 05.doc Housing Stability Program 2003 Households Served by Jurisdiction Pass -Through Households Average Expense Total Financial Jurisdictions's Difference Between Assistance as Cities Served Per Household Assistance to City 2003 Pro Rata Assistance & Share a Percentage of Pro Residents Share Rata Share Bothell 3 $1,439.33 $4,318.00 $5,583.00 -$1,265.00 77% Burien 9 824.54 7,420.87 8281.45 -$860.58 89% Covington 1 1,025.00 1,025.00 2,551.00 -$1,526.00 40% Des Moines 9 985.56 8,870.01 8,375.73 $494.28 106% Enumclaw 3 1,326.97 3,980.90 3,437.82 $543.08 115% Federal Way 35 867.65 30,367.67 19,183.58 $11,184.09 158% Issaquah 5 1,237.32 6,186.60 2,253.60 $3,933.00 274% Kirkland 10 924.68 9,246.81 10,190.00 -$943.19 90% Lake Forest Park 1 1,000.00 1,000.00 1,998.90 -$998.90 50% Mercer Island 0 0 2,045.00 -$2,045.00 0% Redmond 9 839.11 7,552.00 9,031.00 -$1,479.00 83% Renton 31 953.31 29,552.48 13,693.56 $15,858.92 215% SeaTac 10 872.34 8,723.38 7,447.55 $1,275.83 117% Shoreline 7 1,041.04 7,287.26 11,621.75 -$4,334.49 62% Tukwila 11 924.05 10,164.57 5,714.18 $4,450.39 177% Small Cities/Unincorporated 53 1,069.30 56,673.07 80,960.50 t -$24,287.43 70% TOTAL 197 $ 976.49 $192,368.62 $192,368.62 100.81 Small Cities/ Unincorporated King County Households Served Average Expense Per Household Total Financial Assistance to City/County Residents Algona 1 900.00 900.00 Black Diamond** ** ** **see footnote Carnation 2 1300.00 2,600.00 Duvall 2 1230.15 2,460.29 Kenmore 3 1292.01 3,876.03 Newcastle Maple Valle 1 1295.00 1,295.00 North Bend 3 988.33 2,965.00 Pacific 1 916.66 916.66 Sno ualmie 1 2500.00 2,500.00 Vashon Island 2 1050.00 2,100.00 Woodinville 3 860.67 2,582.00 Small Cities Total 19 $1,168.16 $22,194.98 Unincorporated King County 34 $1,014.06 $34,478.09 TOTAL 53 $1,069.30 $56,673.07 ** Black Diamond had residents served, but the households were counted in the Unincorporated category based on the address. Submitting Data: Dept/Div/Board.. Staff Contact...... CITY OF RENTON COUNCIL AGENDA BILL AI #: City Attorney Zanetta L. Fontes Subject: Noise ordinance exception for portable generators Exhibits: Ordinance Recommended Action: Council concur For Agenda of: August 2, 2004 Agenda Status Consent..............X Public Hearing.. Correspondence.. Ordinance.............X Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Approvals: Legal Dept ......... X Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... No Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The present noise ordinance does not allow for the use of portable generators at any time. This ordinance will amend the Code to allow the use of portable generators during periods when there is no electrical service available from the primary supplier due to natural disaster or power outage. STAFF RECOMMENDATION: Pass ordinance amending RMC 8-7-3 on noise regulation to allow for the use of portable generators during power outages. Rentonnetfagnbill/ bh CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 8-7-3.0 OF CHAPTER 7, NOISE LEVEL REGULATIONS, OF TITLE VIII (HEALTH AND SANITATION) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY ALLOWING THE USE OF PORTABLE GENERATORS WHEN ELECTRICAL SERVICE IS NOT AVAILABLE DUE TO A POWER OUTAGE OR NATURAL DISASTER. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Section 8-7-3.0 of Chapter 7, Noise Level Regulations, of Title VIII (Health and Sanitation) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: C. The creation of frequent, repetitive or continuous sounds in connection with the starting, operation, repair, rebuilding or testing of any motor vehicle, motorcycle, oil -highway vehicle, or internal combustion engine, within a rural or residential district, so as to unreasonably disturb or interfere with the peace, comfort and repose of owners or possessors of real property. Exception: Sounds created by portable generators during periods when there is no electrical service available from the primary supplier due to natural disaster or power outage shall not be a violation of this Section. SECTION II. This ordinance shall be effective upon its passage, approval, and 30 days after publication. 1 ORDINANCE NO. PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2004. Kathy Keolker-Wheeler, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD. 1124:7/21 /04:ma CITY OF RENTON COUNCIL AGENDA BILL AI #: Submitting Data: AJLS/Municipal Court DepvDiv/Board.. Staff contact...... Joseph T. McGuire Subject: Interlocal agreement between the Administrative Office of the Courts and the City of Renton for reimbursement of the purchase of a personal computer for the Municipal Court judge. Exhibits: Exhibit A - Interlocal Agreement Exhibit B - Resolution Authorizing the Mayor and City Clerk to execute Interlocal Agreement For Agenda of: Agenda Status Consent ............. Public Hearing... Correspondence.. Ordinance......... Resolution......... Old Business...... New Business..... Study Sessions.... Information........ August 2, 2004 /:1 X Recommended Action: Approvals: Council Concur Legal Dept......... X Finance Dept...... Other ............... Fiscal Impact. Expenditure to be reimbursed by OAC. Expenditure Required... $1,259.67 Transfer/Amendment....... Amount Budgeted.......... N/A Revenue Generated......... $1,259.67 Total Project Budget $1,259.67 City Share Total Project.. $0 Summary of Action: The Washington State legislature has appropriated funds for the Administrative Office of the Courts to provide personal computers to the full time municipal court judges in the State of Washington. These computers will be used to access statewide domestic violence related information maintained by the Judicial Information System. The State provided reimbursement for the acquisition of a PC in 1999. This reimburses replacement of that PC. Renton Municipal Court will purchase a personal computer (via Information Services Department) and will be reimbursed the purchase price of the equipment. STAFF RECOMMENDATION: The court recommends Council approve the resolution authorizing the Mayor and City Clerk to execute the Interlocal agreement with Administrative Office of the Courts. Documentl/ STATE OF WASHINGTON INTERLOCAL COOPERATIVE AGREEMENT ICA-2004-662 BETWEEN THE ADMINISTRATIVE OFFICE OF THE COURTS AND THE CITY OF RENTON THIS AGREEMENT is made and entered into by and between the Administrative Office of the Courts, 1206 Quince Street SE, PO Box 41170, Olympia, WA 98504-1170, hereafter referred to as "AOC", and. the City of Renton, Washington, hereafter referred to as the "CITY", for and on behalf of the Renton Municipal Court, 1055 South Grady Way, Renton, WA 98055-3232, hereafter referred to as the "COURT", pursuant to the authority granted by Chapter 39.34 RCW, Interlocal Cooperation Act. 1. PURPOSE: The AOC, the courts of the state of Washington, and the cities of Washington share a vital interest in providing personal computers for the municipal courts. 2. RESPONSIBILITIES: 2.1 The AOC will: 2.1.1 Provide funds to reimburse the CITY for costs associated with the purchase of 1 desktop personal computer pursuant to Subsection 4.1 below. 2.1.2 Provide specifications for the personal computer. The funding provided by AOC shall be only at the level required for the purchase of 1 desktop personal computer precisely meeting the provided specifications and no more. Those specifications are set forth in Exhibit "A" attached. Should the CITY acquire a desktop personal computer which exceeds the provided specifications, the CITY shall be responsible for that portion of the acquisition costs associated with those aspects of the hardware which exceed the specifications. 2.2 The CITY will: 2.2.1 Ensure the desktop personal computer meets or exceeds the specifications provided by the AOC, Exhibit "A". 2.2.2 Be responsible for all costs not reimbursed by the AOC pursuant to Subsection 4.2 below. 2.2.3 Submit an invoice to the AOC pursuant to Subsection 4.2 below. 2.2.4 Submit, with the invoice, a completed copy of Exhibit `B" supplying the specifications of the purchased PC in column E. 2.3 The COURT will: 2.3.1 Work with the CITY to ensure timely completion of the required personal computer purchase. 1 2.3.2 Act as a liaison between the AOC and the CITY regarding personal computer specifications and requirements. 3. TERM OF AGREEMENT: The term of this Agreement shall be from April 1, 2004 through December 31, 2004 unless sooner terminated pursuant to Section 7 of this Agreement. 4. MANNER OF FINANCING: 4.1 The AOC shall: 4.1.1 Provide limited reimbursement to the CITY for expenditures by the CITY and/or COURT in conjunction with the purchasing of 1 personal desktop computer. The reimbursement under this agreement shall be at the rate of $1,500 for the desktop personal computer or actual cost, whichever is less, plus taxes. 4.1.2 Make payment upon receipt of an invoice from the CITY detailing the actual amount expended by the CITY and/or COURT for the desktop personal computer. Payment will be considered timely if made by the AOC within 30 days of receipt of said invoice. 4.2 The CITY shall: 4.2.1 Submit an invoice to the AOC for reimbursement in accordance with Subsection 4.1 above. The invoice must detail the costs for which the CITY is seeking reimbursement. Supporting documentation, including the purchased computer's specifications, must be attached to the invoice. To receive reimbursement, the CITY must submit the invoice to AOC no later than August 31, 2004. 4.2.2 Be responsible for all costs and expenses associated with the purchase of 1 desktop personal computer in excess of the amount reimbursed by the AOC pursuant to Subsection 4.1 above including, but not limited to, installation and all on -going operational and maintenance costs. 4.3 The COURT shall certify that the invoice represents the purchase of a desktop personal computer. 5. ADMINISTRATION: The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this Agreement. In the event such representatives are changed, the party making the change shall notify the other party. 5.1 The CITY's representative shall be 5.2 The COURT's representative shall be Joe McGuire. 5.3 The AOC's representative shall be Christine R. C. Winslow, Infrastructure Project Coordinator. 2 6. TREATMENT OF ASSETS AND PROPERTY: The CITY shall be the owner of any and all fixed assets or personal property jointly or cooperatively, acquired, owned, or disposed of pursuant to this Agreement. 7. TERMINATION: Either party may terminate this Agreement upon thirty (30) days written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 8. CHANGES, MODIFICATIONS. AMENDMENTS AND WAIVERS: This Agreement may be changed, modified, amended or waived only by written agreement executed by the parties hereto. Waiver of any breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. 9. SEVERABILITY: If any provision of this Agreement, or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. 10. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the parties. All exhibits incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 11. EXECUTION: We, the undersigned, agree to the terms of the foregoing Agreement. THE CITY OF RENTON, WASHINGTON Signature/Title Date APPROVED AS TO FORM ONLY BY: RENTON CITY ATTORNEY Signature Date STATE OF WASHINGTON ADMINISTRATIVE OFFICE OF THE COURTS John Lynch, Contracts Manager Date APPROVED AS TO FORM ONLY BY: STATE OF WASHINGTON OFFICE OF THE ATTORNEY GENERAL James K. Pharris, Assistant Attorney General 3 Exhibit "A" Court Desktop PC Specifications Computer Specifications for All Courts (Order Windows XP Professional) ITEM _ 1 REQUIREMENT UIREMENT - Manufacturer Must be Acer, Compaq, Dell, Gateway, HP, or IBM Processor Must be Intel or AMD ATHLON Motherboard s' Card slots must be: • Video 1- AGP 2X, or faster j • UltraATA/100-133 or Serial ATA Controllers • 3 - PCI card slots or more conforming to PCI v2.2 • 4 or more USB ports conforming to v 2.0 or higher standards • 2 or more - 168 pin DDR memory slots • support for: memory management that is in the range of a min 1 GB to a max of 3 GB or greater using pc-2100 or faster DDR memory May have: 1- PCl/AMR slot 3 Processor '; Must be 2.2 GHz, or more. Speed .__...... ... ......... __ .. RAM T- if Total memory must be: I E� • populated with min of one 256 MB device conforming to PC 2100 DDR SDRAM or faster, Exception: If amount of memory ordered can be satisfied with one memory device and it is not cost prohibitive then one device will be supplied. Example: if 512 MB is ordered it must be I one 512 MB device conforming to PC 2100 DDR SDRAM or faster and not consist of two 256 MB devices. Supplier will declare cost of memory to allow AOC to determine amount and size of memory to be supplied. l i.... ......... _ _ Processor ? Must be 512 KB, or greater. Cache Bus SpeedMust be 266 MHz, or greater. Video RAM j Must be 32 MB, or greater, AGP discrete card or embedded on motherboard. Exhibit "A" CHard Drive _.__. ,._.. , _ : _ :. _ .:: _._ _ : ........ Must be 20 GB or greater, 7200 RPM or faster, UltraATA/100- 133 or Serial ATA. Optical Drive Must be combination 40X CD or faster, 16X DVD or faster, read j CD-ROM R\RW formats, DVD Dual format + and R/RW formats or if single format must read DVD + R/RW ____ __ CPU Case Style Must be Tower. Floppy Disk Must be standard 1.44 MB, 3 1/2". Drive Network 'i Must be non-USB Ethernet 10/100, R345, discrete card or Interface Card embedded on motherboard, may include Gigabit capability but (NIC) j must be able to support IPv6 addressing which is due to be implemented in.2006. Sound Card Sound Card, may be discrete card or embedded on and Head 31 motherboard. phones Mouse d Must be MS IntelliMouse compatible (PS2) or (USB). Keyboard Must be MS Compliant Keyboard (PS2) or USB. FOpseratingWindows XP Professional or latest release of Microsoft Windows tem ;Professional Workstation. Monitor -- 17" Flat Panel LCD, Max Resolution 1024 x 768 or higher. - Parallel Port ......... 1 parallel port or more . ........ Serial Ports Prefer 1 serial port or more USB Ports 11 4: prefer 2 USB ports on front panel and 2 on rear panel. Court- Desktop PC Specifications COMPONENT AOC REQUIREMENT PROPOSED SYSTEM SPECIFICATION 1. Manufacturer Must be Acer, Compaq, Dell Gateway, HP or IBM 2. Processor Must be Intel or AMD ATHLON 3. Motherboard Card slots must be: A. Video 1- AGP 2X, or faster B. UltraATA/100-133 or Serial ATA Controllers C. 3 - PCI card slots or more conforming to PCI v2.2 D. 4 or more USB ports conforming to v 2.0 or higher standards E. 2 or more - 168 pin DDR memory slots F. support for: memory management that is in the range of a min 1 GB to a max of 3 GB or greater using pc- 2100 or faster DDR memory May have: G. 1- PCI AMR slot 4. Processor Must be 2.2 GHz, or more. S eed 5. RAM Total memory must be: populated with min of one 256 MB device conforming to PC 2100 DDR SDRAM or faster, Exception: If amount of memory ordered can be satisfied with one memory device and it is not cost prohibitive then one device will be supplied. Example: if 512 MB is ordered it must be one 512 MB device conforming to PC 2100 DDR SDRAM or faster and not consist of two 256 MB devices. Supplier will declare cost of memory to allow AOC to determine amount and size of memory to be supplied. 6. Processor Must be 512 KB, or greater. Cache 7. Bus Speed Must be 266 MHz or greater. 8. Video RAM Must be 32 MB, or greater, AGP discrete card or embedded on motherboard. 9. Hard Drive Must be 20 GB or greater, 7200 RPM or faster, lUltraATA/100-133 or Serial ATA. Page 1 of 2 Court Deskton PC Snecificatinns COMPONENT AOC REQUIREMENT PROPOSED SYSTEM SPECIFICATION 10. Optical Drive Must be combination 40X CD or faster, 16X DVD or faster, read CD-ROM R\RW formats, DVD Dual format + and - R/RW formats or if single format must read DVD + 11. CPU Case Must be Tower. Style 12. Floppy Disk Must be standard 1.44 MB, 3 1/2". Drive 13. Network Must be non-USB Ethernet 10/100, RJ45, discrete card or Interface Card embedded on motherboard, may include Gigabit (NIC) capability but must be able to support IPv6 addressing whirh is dup to hp in ?nn6- 14. Sound Card Sound Card, may be discrete card or embedded on and Head motherboard. 15. Mouse IMust be MS IntelliMouse compatible PS2 or (USB). 16. Keyboard Must be MS Compliant Keyboard PS2 or USB. 17. Operating Windows XP Professional S stem 18. Monitor 17" Flat Panel LCD, Max Resolution 1024 x 768 or higher. 19. Parallel Port 1 parallel port or more. 20. Serial Port Prefer 1 serial port or more. 21. USB Ports 4: prefer 2 USB ports on front panel and 2 on rear panel. 23. Total cost per $ - unit s am 0 _/ € ..,�.. {• p, ....:y. ,_ Page 2 of 2 CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL COOPERATIVE AGREEMENT WITH THE ADMINISTRATIVE OFFICE OF THE COURTS REGARDING A LIMITED REIMBURSEMENT FOR EXPENSES INCURRED IN PURCHASING A PERSONAL COMPUTER FOR USE BY THE CITY OF RENTON MUNICIPAL COURT JUDGE. WHEREAS, the Legislature has approved funding to provide personal computers to municipal court judges; and WHEREAS, municipal court judges need direct access to domestic violence related information maintained on the judicial information system; and WHEREAS, a personal computer would allow the Renton Municipal Court judge such access; and WHEREAS, the Administrative Office of the Courts has established criteria to identify judges who qualify for personal computers; and WHEREAS, our Renton Municipal Court judge meets the criteria established by the Administrative Office of the Courts; and WHEREAS, RCW 39.34, Interlocal Cooperation Act, permits agreements between governmental entities; and WHEREAS, the Administrative Office of the Courts, the courts of the state of Washington, and the Washington cities and counties share a vital interest in providing personal computers to the judges of municipal courts; 1 RESOLUTION NO. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correction all respects. SECTION II. The Mayor and the City Clerk are hereby authorized to enter into an Interlocal Cooperative Agreement with the Administrative Office of the Courts providing for limited reimbursement for expenses incurred in purchasing a personal computer for the Renton Municipal Court judge. PASSED BY THE CITY COUNCIL this APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.1058:7/21/04:ma day of , 2004. Bonnie I. Walton, City Clerk day of , 2004. Kathy Keolker-Wheeler, Mayor 2 CITY OF RENTON COUNCIL AGENDA BILL AI #: t—� Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Utility Systems Division/ Surface August 2, 2004 Water Utility Agenda Status Staff Contact...... Ron Straka (x-7248) Daniel Carey (x-7293) Consent .............. X Public Hearing.. Subject: Final Pay Estimate - CAG-03-126 Correspondence.. SWP-27-2171, Wetland Mitigation Bank Site Ordinance ............. Fence Project Resolution............ Old Business........ New Business....... Exhibits: Pay Estimate # 3 Final Study Sessions...... Notice of Completion Information......... Recommended Action: Approvals: Council Concur Legal Dept......... Finance Dept...... X Other ............... Fiscal Impact: Expenditure Required... $3,623.85 Transfer/Amendment....... Amount Budgeted....... $60,906.24 Revenue Generated......... Total Project Budget $73, 000.00 City Share Total Project.. SUMMARY OF ACTION: The contractor was Construct Co., LLC. Construction started on May 10, 2004, and all work was completed on June 8, 2004. The original contract amount was $60,906.24 and the final contract amount is $58,687.53. The difference of-$2,218.71 was due to using fewer quantities of some bid item materials than estimated. The approved 2004 total project budget was $73,000. The 2004 Surface Water Utility Capital Improvement Program 421 account has sufficient budget remaining to fund the final pay estimate (line item 421.000600.018.5960.0038.65.065119). STAFF RECOMMENDATION: The Surface Water Utility of the Planning/Building/Public Works Department recommends that the Wetland Mitigation Bank Site Fence Project be accepted, the Final Pay Estimate be approved, and the retainage of $2,697.04 be released after sixty days and all required releases from the State have been obtained. HAFile Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-2171 Wetland Mitigation Bank\01 2004 Fence Project\1000-1 Final Payment\040719-AgendaBiII-Final.doc\D WC\tb sTAT State of Washington o Department of Revenue wr Audit Procedures & Administration t y� PO Box 47474 Olympia, Washington 98504-7474 Reg.No.: Date: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTMENT USE ONLY City of Renton Assigned To Tracy Schuld 1055 South Grady Way Date Assigned Renton, WA 98055 Notice is hereby given relative to the completion of contract or project described below. Description of Contract CAG-03-126 - Wetland Mitigation Bank Site Fence Project Contractor's Name Construct Co, LLC Telephone No. 253-826-2050 Attn: Cy Morse Contractor's Address 1621 Pease Ave. Sumner, WA 98390 Date Work Commenced Date Work Completed Date Work Accepted May 10, 2004 June 8, 2004 August 9, 2004 Surety or Bonding Co. CB & MS Agent's Address P.O. Box 75715, Seattle, WA 98125 Rick Fix Phone: 206-361-9693 Contract Amount: Additions or Reductions Sales Tax: Total $60,906.24 -$2,218.71 $4,746.79 $58,687.53 Im Phone No: Amount Disbursed: $55,990.49 Amount Retained: $2,697.04 Total: $58,687.53 (Disbursing Officer) The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. FORM REV 310020 (12-92) DC:CTY31 0020 11/99 bh Tb: FINANCE DIRECTOR FROM: PUBLIC WORKS ADMINISTRATOR CONTRACTOR: Construct Co., LLC r'—NTRACT NO. CAG 03-126 ESTIMATE NO. 3 - Final PNOJECT: Wetland Mitigation Bank Site Fence Project 1. CONTRACTOR EARNINGS THIS ESTIMATE 2. SALES TAX @ 8.80% 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $3,330.74 $293.11 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $48,079.50 5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE $3,164.20 6. SUBTOTAL - CONTRACTOR PAYMENTS 7. RETAINAGE ON PREVIOUS EARNINGS $2,530.50 8. ** RETAINAGE ON EARNINGS THIS ESTIMATE $166.54 9. SUBTOTAL - RETAINAGE 10. SALES TAX PREVIOUSLY PAID $4,453.68 11. SALES TAX DUE THIS ESTIMATE $293.11 12. SUBTOTAL - SALES TAX * (95% x LINE 1) *' (RETAINAGE. 5%) GRAND TOTAL: FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR (Lines 5 and 11): ACCOUNT # 421.000600.018.5960.0038.65.065119 AINED AMOUNT (Line 8): ACCOUNT # 421.000600.018.5960.0038.65.065119 CHARTER 116, LAWS OF 1965 CITY OF RENTON CERTIFICATION 1, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM _ Signed: $3,457.31 # 3 - Final $166.54 # 3 -Final TOTAL THIS ESTIMATE: $3,623.85 $51,243.70 $2,697.04 $4,746.79 $58,687.53 $3,457.31 $166.54 $3,623.85 -4-ZI-0If 7/9'-/ OY Printed On: 07/21/2004 City of Renton Public Works Department Page 1 I Printed On: 07/21/2004 City of Renton Public Works Department Page 1 I Project: Wetland Mitigation Bank Site Fence Project Contractor Construct Co., LLC Item Description No. 001. Mobilization 002. Traffic Control 003. Erosion Control 004. Clear Fence Line, Remove Trees - Area A 005. Clear Fence Line, Remove Trees - Area B 006. Topsoil Type C 007. Select BOROW 008. Chain Link Fence Type 1 009. End, Comer, Pull Posts For Chain Link Fence 010. Double 20 Ft. Chain Link Gate 011. Single 6 Ft. Chain Link Gate 012, Hydro -seeding 013. Restore Complete Project CO-1 Fence Repair Subtotal 8.8% Sales Tax TT Total Pay Estimate Unit Est. Quantity 3 - Final Unit Price Lump Sum 1.0 $5,200.00 Lump Sum 1.0 $2,900.00 Lump Sum 1.0 $1,000.00 Linear Foot 350.0 $15.00 Linear Foot 1,910.0 $2.40 Cubic Yard 10.0 $45.00 Ton 15.0 $28.00 Linear Foot 2,260.0 $11.70 Each 35.0 $130.00 Each 2.0 $11000.00 Each 1.0 $434.00 Acre 0.5 $3,500.00 Lump Sum 1.0 $1,000.00 Lump Sum 1.0 $637.42 Contract Number. CAG 03-126 Closing Date: 721104 Previous Previous This Quantity Amount Quantity 0.70 $3,640.00 0.30 1.00 $2,900.00 0.80 $800.00 0.20 350.00 $5,250.00 1910.00 $4,584.00 10.00 $450.00 $0.00 26.19 2260.00 $26,442.00 12.00 $1,560.00 2.00 $2,000.00 1.00 $434.00 0.50 $1,750.00 0.80 $800.00 0.20 0.00 $0.00 1.00 $50,610.00 $4,453.68 $55,063.68 This Total Tot. Amount Quantity Amoy $1,560.00 1.00 $5,200.00 $0.00 1.00 $2,900.00 $200.00 1.00 $1,000.00 $0.00 350.00 $5,250.00 $0.00 1910.00 $4,584.00 $0.00 10.00 $450.00 $733.32 26.19 $733.32 $0.00 2260.00 $26,442.00 $0.00 12.00 $1.560.00 $0.00 2.00 $2,000.00 $0.00 1.00 $434.00 $0.00 0.50 $1,750.00 $200.00 1.00 $1! $637.42 1.00 $637.42 $3,330.74 $53,940.74 $293.11 $4,746.79 $3,623.85 $58,687.53 D::, 0�{ Mo M Mo��� CITY OF RENTON, WASHNGTON RESOLUTION NO. 970 V A RESOLUTION OF THE CITY OF RENTON, WASHINGTON ADOPTING THE CITY OF RENTON EMERGENCY MANAGEMENT PLAN. WHEREAS, pursuant to Chapter 38.52 RCW, each political subdivision of the state is authorized and directed to establish a local organization for emergency services in accordance with the State Emergency Services Plan and Program; and WHEREAS, pursuant to RCW 38.52.070, each such political subdivision must adopt a plan for the operation of its emergency services organization; and WHEREAS, the City of Renton Fire Department has prepared an Emergency Management Plan; and WHEREAS, the City of Renton City Council, by Resolution No. 3411, authorized the adoption of an Emergency Response Plan, now called Emergency Management Plan; and WHEREAS, the Emergency Management Plan has been updated and expanded; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Emergency Management Plan, as updated and expanded, is hereby adopted as the City of Renton Emergency Management Plan. Such plan may be regularly reviewed, updated, and amended. Such updates and amendments are effective henceforth upon approval of the Fire Chief of the City of Renton. 1 RESOLUTION NO. PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2004. Approved as to form: Lawrence J. Warren, City Attorney RES.1057:7/16/04:ma Kathy Keolker-Wheeler, Mayor 2 CITY OF RENTON, WASIIINGTON RESOLUTION NO. 3703" A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL COOPERATIVE AGREEMENT WITH THE ADMINISTRATIVE OFFICE OF THE COURTS REGARDING A LIMITED REIMBURSEMENT FOR EXPENSES INCURRED IN PURCHASING A PERSONAL COMPUTER FOR USE BY THE CITY OF RENTON MUNICIPAL COURT JUDGE. WHEREAS, the Legislature has approved funding to provide personal computers to municipal court judges; and WHEREAS, municipal court judges need direct access to domestic violence related information maintained on the judicial information system; and WHEREAS, a personal computer would allow the Renton Municipal Court judge such access; and WHEREAS, the Administrative Office of the Courts has established criteria to identify judges who qualify for personal computers; and WHEREAS, our Renton Municipal Court judge meets the criteria established by the Administrative Office of the Courts; and WHEREAS, RCW 39.34, Interlocal Cooperation Act, permits agreements between governmental entities; and WHEREAS, the Administrative Office of the Courts, the courts of the state of Washington, and the Washington cities and counties share a vital interest in providing personal computers to the judges of municipal courts; 1 RESOLUTION NO. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHIINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correction all respects. SECTION II. The Mayor and the City Clerk are hereby authorized to enter into an Interlocal Cooperative Agreement with the Administrative Office of the Courts providing for limited reimbursement for expenses incurred in purchasing a personal computer for the Renton Municipal Court judge. PASSED BY THE CITY COUNCIL this day of , 2004. APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.1058:7/21/04:ma Bonnie I. Walton, City Clerk day of Kathy Keolker-Wheeler, Mayor 2004. 2 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 8-7-3.0 OF CHAPTER 7, NOISE LEVEL REGULATIONS, OF TITLE VIII (HEALTH AND SANITATION) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY ALLOWING THE USE OF PORTABLE GENERATORS WHEN ELECTRICAL SERVICE IS NOT AVAILABLE DUE TO A POWER OUTAGE OR NATURAL DISASTER. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Section 8-7-3.0 of Chapter 7, Noise Level Regulations, of Title VIII (Health and Sanitation) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: C. The creation of frequent, repetitive or continuous sounds in connection with the starting, operation, repair, rebuilding or testing of any motor vehicle, motorcycle, off -highway vehicle, or internal combustion engine, within a rural or residential district, so as to unreasonably disturb or interfere with the peace, comfort and repose of owners or possessors of real property. Exception: Sounds created by portable generators during periods when there is no electrical service available from the primary supplier due to natural disaster or power outage shall not be a violation of this Section. SECTION II. This ordinance shall be effective upon its passage, approval, and 30 days after publication. 1 ORDINANCE NO. PASSED BY THE CITY COUNCIL this day of .2004. — Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 52004. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD. 1124:7/21 /04:ma Kathy Keolker-Wheeler, Mayor 2 July 299 2004 To Whom It May Concern: We are seven homeowners who live on the 1200 block of N. tad St. We have a huge concern regarding known drug dealings in our area as well as non-compliance by Valu Village. We see drug dealing going on at all times of the day and night. Valu Villages illegal use of outside storage, the flying garbage, as well as the homeless people sleeping on the Valu Village properly are only a few feet from three of our back yards and decks. = realize they are a more lucrative tax base for the city, but we all pay our fair share to the city as well as comply with the rules and regulations which apply to us. This is just a heads up but we would like to meet with someone who might be able to give us some answers! The code compliance office hasn't had any for T years! Nor has the Police Department. SaInperel Sue Brown 1203 N. 2ad St. Renton, Wa 98055 425-277-5897 .J- 1 CAL[ It-PnI-VI5003 la(. t\) , tiff W1q,Y_W Ob NO ` hese days it can cost you to be a nuisance in Kelso BY ANY M.E. FISCHER . The (Longview) Daily News LONGVIEW -When the. next - door neighbor's ` grass. finally reached chest -high, Roberta Jackson of Kelso gave -in and fired up her lawnmower. Every six months for the past five years, it's been . the same routine, said Jackson, 32, who lives on a. street. lined with mod- est, neatly maintained homes. A few times, Jackson. would call the city's nuisance4batement officer, Don Harris Harris would talk to the neigh- bor, but his visits didn't make much difference, Jackson said. That is, until June. Since Har- ris' last visit, the neighbor has begun clipping overgrown bushes, mowing and . hauling away clutter, Jackson said. "It's under control now," she said. Kelso recently sharpened, the teeth of its nuisance ordinance, and the city now can prosecute people in criminal court for nui- sances on their property, said City Attorney Paul Brachvogel. The worst offenders face a $5,000 fine and a year in jail. When Harris contacted repeat offenders in the past about an. overgrown lawn (anything high- er than 12 inches is considered a fire hazard), some of them would mow, only half the. yard, he said. Or if he tagged an unli- censed, inoperable car parked in the 'street for weeks,the person would push it one foot, he said. "They can't ,play games any- more," Harris said. ,Faced with the threat of jail time or a fat fine, people have been complying more quickly, he said, though thecity, has yet . to prosecute anyone under the new ordinance. "This job — you're heroes to some and villains to others," said Harris who has received. death threats. "Sometimes people act on. emotion rather than reality," he said matter of factly. "You don't take it personal. It's just a .nor- mal reaction of people." Harris diffuses potentially volatile situations by calmly ex- plaining the violations and em- phasizing that residents need to work together for a cleaner city, he said.