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Home My WebLink AboutCouncil 08/16/2004e- AGENDA RENTON CITY COUNCIL REGULAR MEETING August 16, 2004 Monday, 7:30 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SPECIAL PRESENTATIONS: a. Introduction of the Commission on Accreditation for Law Enforcement Agencies Assessors b. IKEA Renton River Days Wrap -Up 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of August 9, 2004. Council concur. b. Administrative, Judicial and Legal Services Department recommends approval of the modification to the Mayor's city vehicle benefit to a monthly vehicle allowance of $400. Annual savings to the City is $4,899.96. Refer to Finance Committee. c. City Clerk reports bid opening on 8/09/2004 for CAG-04-101, Maplewood Golf Course Reconstruction of 8th Green and Hillside Drainage; two bids; engineer's estimate $110,000 - $120,000; and submits staff recommendation to award the contract to the low bidder, Buchanan General Contracting Company, in the amount of $154,333. Council concur. d. City Clerk submits petition for street vacation for portion of unimproved alley located south of NE 30th St. and west of Kennewick Pl. NE; petitioner Rick Stracke, representing Renton School District, 1220 N. 4th St., Renton, 98055 (VAC-04-003). Refer to Planning/Building/Public Works Administrator; set public hearing on 9/20/2004. (See 9.a. for resolution setting the public hearing.) e. Community Services Department submits CAG-02-177, Fire Station #12 Construction; and requests approval of the project, authorization for final pay application, commencement of 60- day lien period, and release of retained amount of $166,912.92 to E. Kent Halvorson, Inc., contractor, if all required releases are obtained. Refer to Finance Committee. f. Development Services Division recommends approval, with conditions, of the Brookefield Final Plat; 47 single-family lots on 7.16 acres located at Hoquiam Ave. NE and NE loth Pl. (FP-04- 058). Council concur. (See 9.b. for resolution.) g. Economic Development, Neighborhoods and Strategic Planning Department recommends approval to extend to 10/01/2007 and modify the eligibility criteria for the Owner -Occupied Housing Incentives, which help encourage owner -occupied housing in the Center Downtown and Residential Multi -Family Urban zoning areas downtown. Refer to Planning & Development Committee. (CONTINUED ON REVERSE SIDE) 1. h. Transportation Systems Division requests authorization to: amend the 2004 Capital Improvement Program in the amount of $420,968 for the Airport Apron C Utilities Project; and appropriate and adjust the 2004 Budget for the Airport 402 account to $740,605 from the Airport Reserve Fund. Refer to Transportation (Aviation) Committee. 7. CORRESPONDENCE 8. UNFINISHED BUSINESS 9. RESOLUTIONS AND ORDINANCES Resolutions: a. Setting public hearing on 9/20/2004 for Renton School District street vacation petition (see 6.d.) b. Brookefield Final Plat (see 6.f.) 10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room 5:45 p.m. Emerging Issues Council Chambers Approximately 6:30 p.m. Mid -Year Financial Report • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES. & THURS. AT 11:00 AM & 9:00 PM, WED. & FRI. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM RENTON CITY COUNCIL Regular Meeting August 16, 2004 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker-Wheeler called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF DON PERSSON, Council President; MARCIE PALMER; TERRI BRIERE; COUNCILMEMBERS DENIS LAW; DAN CLAWSON; TONI NELSON; RANDY CORMAN. CITY STAFF IN KATHY KEOLKER-WHEELER, Mayor; ZANETTA FONTES, Assistant City ATTENDANCE Attorney; BONNIE WALTON, City Clerk; LESLIE BETLACH, Parks Director; KELLY BEYMER, Golf Course Manager; SONJA MEJLAENDER, Community Relations Specialist; DEREK TODD, Assistant to the CAO; CHIEF GARRY ANDERSON, Police Department. SPECIAL Chief of Police Garry Anderson reported that assessors from the Commission PRESENTATIONS on Accreditation for Law Enforcement Agencies (CALEA) are currently Police: Commission on conducting an on -sight evaluation of the Renton Police Department. He Accreditation for Law explained that CALEA has established more than 400 standards that reflect the Enforcement Agencies best police practices in the nation, and police departments can voluntarily attempt to meet these standards and then be recognized after the on -sight evaluation confirms the standards have been met. The Renton Police Department first received accreditation by CALEA in 1991, and this is the department's third re -accreditation effort. Chief Anderson stated that public comment about the Renton Police Department has been solicited, and an assessor -hosted public information session will be held on August 17th. In conclusion, he noted that the Renton Police Department was the 202nd agency in the United States to be accredited. Currently there are over 18,000 police agencies in the United States, and approximately 650 have received accreditation by CALEA. Community Event: IKEA Community Relations Specialist Sonja Mejlaender introduced Mark Kotlan, Renton River Days Wrap -Up IKEA Renton River Days Board of Directors Chairman, who gave a briefing on the 2004 IKEA Renton River Days community festival held during the week of July 20th through 25th. Mr. Kotlan acknowledged the assistance and support provided by the City of Renton, and he thanked the many sponsors and contributors for their support of the festival. Mr. Kotlan reviewed the events, activities and entertainment that took place, such as the pony rides for kids, the parade, the Senior Day Picnic, the car shows, and the Rubber Ducky Derby. Mr. Kotlan expressed his appreciation for the assistance of the Renton service clubs, and to ;the many volunteers who contributed over 9,500 hours in planning for and assisting with the community festival. Additionally, he announced that the charitable giving net proceeds amounted to an estimated $27,800, which will be donated as a result of events such as the Sam Chastain Memorial Golf Tournament and the River Days Run for Kids. Councilwoman Nelson thanked Mr. Kotlan and Ms. Mejlaender for all their hard work, and sadly announced that Beth Donofrio, Renton River Days Treasurer for 18 years, died last week. Mayor Keolker-Wheeler pointed out that the Renton River Days community festival does more in one week than most communities do in an entire year. Q August 16, 2004 Renton City Council Minutes Page 274 She expressed her gratitude for the amount of time the volunteers contributed, and for the efforts of Ms. Mejlaender and Mr. Kotlan. ADMINISTRATIVE Derek Todd, Assistant to the CAO, reviewed a written administrative report REPORT summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2004 and beyond. Items noted included: • Many of the recreation day camps came to a close last week. Approximately 1,400 campers participated in art camps, sports camps, Itty Bitty camps, teen camps, and Kidz Kaleidoscope and Sum R Craze day camps. • As of August 10th, 40 states reported the presence of the West Nile Virus disease. The State of Washington has reported no detected virus. So far this year, there have been a total of 495 human cases with ten deaths. In comparison, in 2003 there were 9,862 human cases with 264 deaths. • Between July 21st and August 15th, Police Patrol Services issued 126 citations in the areas from NE 7th St. to NE 27th St. and Edmonds Ave. NE to Monroe Ave. NE, the majority of which were parking related. As a result of this emphasis, there has been a decrease in the number of vehicles being left on the street and parking violations have noticeably declined. AUDIENCE COMMENT Sandel DeMastus, 1137 Harrington Ave. NE, Renton, 98056, announced that Citizen Comment: DeMastus - she has decided to step down as president of the Highlands Community Highlands Community Association (HCA), and the association is searching for a new president. She Association indicated that she is now trained to be a producer for the new public access cable channel 77, and will be a member of the channel's community outreach committee. Additionally, Ms. DeMastus announced that the HCA's community picnic will be held on August 19th. Councilman Corman thanked Ms. DeMastus for her many years of service in the Highlands Community Association. Citizen Comment: Wigren - Luke Wigren, 1201 1/2 N. 3rd St., Renton, 98055, stated that he is a sophomore Teen Center at Renton High School, and proposed the establishment of a teen center in Renton. He reported that the cities of Bellevue and Redmond have teen centers, and every weekend he and his friends go to the teen center to listen to live music. In response to the Mayor's question regarding funding, Mr. Wigren stated that he did not know if the cities fund the teen centers. Councilman Clawson stated that the need for a teen center has been a topic of discussion over the years. He thanked Mr. Wigren for bringing up the topic, and noted that this is something the City would like to do if it can. Councilmembers Corman and Nelson agreed that this matter merits further investigation. MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL REFER THE TOPIC OF A RENTON TEEN CENTER TO THE COMMUNITY SERVICES. COMMITTEE. CARRIED. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of August 9, 2004. Council concur. August 9, 2004 August 16, 2004 Renton City Council Minutes Page 275 AJLS: Mayor City Vehicle Administrative, Judicial and Legal Services Department recommended approval Benefit Modification of the modification to the Mayor's city vehicle benefit to a monthly vehicle allowance of $400. Annual savings to the City is $4,899.96. Refer to Finance Committee. CAG: 04-101, Maplewood City Clerk reported bid opening on 8/09/2004 for CAG-04-101, Maplewood Golf Course 8th Green and Golf Course Reconstruction of 8th Green and Hillside Drainage; two bids; Hillside Drainage, Buchanan engineer's estimate $110,000 - $120,000; and submitted staff recommendation to award the contract to the low bidder, Buchanan General Contracting Company, in the amount of $154,333. Council concur. Vacation: Alley, NE 30th St & City Clerk submitted petition for street vacation for portion of unimproved Kennewick PI NE, Renton alley located south of NE 30th St. and west of Kennewick Pl. NE; petitioner School District, VAC-04-003 Rick Stracke, representing Renton School District, 1220 N. 4th St., Renton, 98055 (VAC-04-003). Refer to Planning/Building/Public Works Administrator; set public hearing on 9/20/2004. (See page 276 for resolution setting public hearing.) CAG: 02-177, Fire Station #12 Community Services Department submitted CAG-02-177, Fire Station #12 Construction, E Kent Construction; and requested approval of the project, authorization for final pay Halvorson application, commencement of 60-day lien period, and release of retained amount of $166,912.92 to E. Kent Halvorson, Inc., contractor, if all required releases are obtained. Refer to Finance Committee. Plat: Brookefield, Hoquiam Development Services Division recommended approval, with conditions, of the Ave NE & NE loth Pl, FP-04- Brookfield Final Plat; 47 single-family lots on 7.16 acres located at Hoquiam 058 Ave. NE and NE loth Pl. (FP-04-058). Council concur. (See page 276 for resolution.) Planning: Owner -Occupied Economic Development, Neighborhoods and Strategic Planning Department Housing Incentive Extension recommended approval to extend to 10/01/2007 and modify the eligibility and Modification criteria for the Owner -Occupied Housing Incentives, which help encourage owner -occupied housing in the Center Downtown and the Residential Multi - Family Urban zoning areas downtown. Refer to Planning & Development Committee. Airport: Apron C Utilities Transportation Systems Division requested authorization to: amend the 2004 Project, 2004 CIP Amend, Capital Improvement Program in the amount of $420,968 for the Airport Apron 2004 Budget Amend C Utilities Project; and appropriate and adjust the 2004 Budget for the Airport 402 account to $740,605 from the Airport Reserve Fund. Refer to Transportation (Aviation) Committee. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. Added At the request of Councilman Clawson, a letter was read from Sandel CORRESPONDENCE DeMastus, Highlands Community Association (HCA) Board President, PO Box Citizen Comment: DeMastus - 2041, Renton, 98059, requesting the placement of 25-miles-per-hour speed Speed Hump Installation at humps at NE 7th St. and Harrington Ave. NE, to protect the safety of students Highlands Elementary School attending Highlands Elementary School. She noted the City of Bellevue's success with mitigating community traffic problems by using road humps and other traffic calming options. Ms. DeMastus additionally asked that the City take measures to shift community traffic safety to the top of its priority list. MOVED BY CLAWSON, SECONDED BY CORMAN, COUNCIL REFER THIS CORRESPONDENCE TO THE TRANSPORTATION (AVIATION) COMMITTEE. CARRIED. August 16, 2004 Renton City Council Minutes Page 276 RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES Resolution #3709 A resolution was read setting a public hearing date on 9/20/2004 to vacate the Vacation: Alley, NE 30th St & unimproved alley located south of NE 30th St., west of Kennewick Pl. NE, and Kennewick Pl NE, Renton north of the abandoned Pacific Coast Railroad right-of-way. (Petitioner: School District, VAC-04-003 Renton School District; VAC-04-003.) MOVED BY BRIERE, SECONDED BY LAW, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution #3710 A resolution was read approving the Brookefield Final Plat consisting of Plat: Brookefield, Hoquiam approximately 7.16 acres located in the vicinity of Hoquiam Ave. NE and NE Ave NE & NE loth Pl, FP-04- 10th Pl. (FP-04-058). MOVED BY BRIERE, SECONDED BY PALMER, 058 COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. NEW BUSINESS In response to Council President Persson's inquiry, Police Chief Anderson Police: Drug Dealing and confirmed that he had sent a response to Sue Brown and the other parties in Value Village Code Non- regards to the informal petition they submitted concerning drug dealing in the Compliance, 1200 Block of N vicinity of N. 2nd St. and Value Village City Code non-compliance issues. 2nd St, Brown ADJOURNMENT MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 8:1/7'p.m. Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann August 16, 2004 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING August 16, 2004 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 8/23 Emerging Issues (including Scoccolo (Persson) 5:00 p.m. Lawsuit and Pavilion Building Lease) *Council Conference Room* 6:00 p.m. Comprehensive Plan Amendments Update *Council Chambers* COMMUNITY SERVICES (Nelson) FINANCE MON., 8/23 Vouchers; (Corman) 4:00 p.m. Fire Station 12 Construction Completion; Maintenance Shops Fitness Room Creation; Mayor's City Vehicle Benefit Modification; Position Reclassifications PLANNING & DEVELOPMENT THURS., 8/19 Dalpay Estates Division II Short Plat (Briere) 2:00 p.m. Appeal *Council Chambers* Following Appeal Annexation Public Meeting & Hearing *Council Notices; Conference Owner -Occupied Housing Incentives Room* Extension and Modification PUBLIC SAFETY (Law) TRANSPORTATION (AVIATION) THURS., 8/19 Renaming of SW 41st St. to IKEA Way; (Palmer) 4:00 p.m. Walkway Design & Construction Update; Airport Apron C Utilities Project Budget Amendment UTILITIES (Clawson) NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room unless otherwise noted. r Slide 1 20041lCEA Renton River Days S1tde .3 e Thanks to the following City Departments for their support: Sl��e S • Community Services (Parks, Recreation, Maintenance, Facilities) •Planning, Building, & Public Works (City Shops, Transportation, Development Services) -Mayor's Office -Fire -Police Sponsors and New Contributors .Sponsor contributions increased 9% over 2003 totals, and increased 6 % over anticipated 2004 budgeted sponsor revenues. .We welcomed 9 new event sponsors in 2004: .Alaska USA Credit Union .H & R Block .Jazzercise, Inc. .Pacific Medical Centers .Pure Fitness .Renton Community Foundation Maxwell Fund for Youth and Fam lies .Saturn of Renton .Savren Escrow .Smart Talent R:roc t� �a y8 2004 IKEA Renton River Days Board of Directors Mark Kotlan, Dunn Lumber, Chairman Dennis Culp, City of Renton .Vicki Hart, Banner Bank . Bill Hu@en, Renton School District t . Vic Karpiak First Savings Bank of Renton } 4 . Jerry Kavesh, Renton Western Wear . Toni Nelson, Renton City Council . Marc Ogren, Accent Print Bonnie Rerecich, City of Renton . Tim Searing, RSM McGladrey . Suzanne Thompson, McLendon Hardware . Beth Donofrio, Citizen, Treasurer . Sonja Meilaender, Festivaf Coordinator r Thanks to the following 2004 festival sponsors: 2004 TITLE SPONSOR IKEA 2004 CO-SPONSORS First Savings Bank of Renton McLendon Hardware Rotary Club of Renton Waste Management FREE SHUTTLE SERVICE Shuttle Express Media Partners Print Media Renton Reporter King County Journal Newspapers Radio KOMO 1000 AM KJR 950 AM KUBE 93 FM KJR 95.7 FM KMPS 94.1 FM STAR 101.5 FM — Parade Announcer, Kent Phillips 1 SI ide 7 Sponsor a Child • The Sponsor a Child program, in its second year, raised over $1320, about $450 more than last year -At $5 a child, the contributions sponsored 264 children SI 1A `i river Free Events and Activities days SOC ? "Hats Off to Renton!" I Kick -Off Banquet sponsored by Wizards of the Coast -Banquet Attendance •Approzmately 200 attendees, most of whom participated in this year'stheme byweadng unique, festive, and elegant hats -Outstanding Service Award.Recipient -Jerry Rerec ich -$1,000 Scholarship -Danielle Gowan, 2004 Lindbergh High School Graduate,reoetved the the wizards of the Coast Literary Scholarship Award Free Events and Activities for Kids 'Fire Department Activities -Chalk Art Contest, Savren Escrow & Allied Arts -Caricaturist, Pure Fitness -Pony Rides, Renton Wes -Magician -Puppet Show -Dance Entertainment -Kids' Photo ID Cards, Savren Escrow and Jazzercise, Inc.; over k- 1,800 free photo to cards produced Pony Rides sponsored by Renton Western Wear 125 rides on Saturday 175-200 rides on Sunday Watered down the infield, which made it cooler for the horses and kept dust down for the kids on ponies and the Saturday/Sunday car show attendees also using Cedar River Park 2 1( S(ic�e 13 Shdf 17 r More Art Events Renton Annual Art Show 395 entries juried, 200 accepted into show • $8,400 of art sold Increase in attendance (air-conditioned building!) Quilt Exhibition: Cedar River Quitters • over 80 items on display, including quilts, table runners, placemats, vests, bags and other quilled gift items • Four possible categories to enter: Large, Small, Guild Challenge, and People's Choice Entertainment Over 60 different entertainment groups contracted to perform featuring 462 performers at the festival river river 2004 Festival Art Print days cr�a�a and Poster Art Print Contest • 4th Annual Art Print Contest . "• • Created by Renton artist Helga Jaques 2004 Festival Theme "Hats Off to Renton I" • Poster distributed to local businessesfor display • Created by City of SeattleMd. f graphic design team 9raP 9 �e �nbatie*ede.ew, • Design was incorporated onto 2004 festival shirts More Entertainment W",�W.NIN-V Main Stage Entertainment Bob Bridge Auto Center Friday Night Swing Dance: Alaska USA Credit Union Art in the Park Stage: Renton Village Merchants Association & Renton Creative Arts Jazz at the Piazza: Hudson Designer Portraits & PIAZZA Renton 3 t. river des Food Nibble of Renton: Puget Sound Energy Pancake Breakfast: s Renton Lions Club Senior Day Picnic:`' Law Offices of Dan Kellogg Slime _;�f BoatStock There were 19 exhibitors and approximately 50 boats More than 380 boat rides were given, an increase of 83% from '03 There were 980 riders (including people who took more than one ride), an increase of 114% from '03 Slice R3 si(h ,�o river Sports Events I ,5,i.n River Days Run 4 Kids: ?' Valley Medical Center B Wizards of the Coast, Inc. 113 runners 2, Sam Chastain Memorial Golf Tournament: US Bank 128 goiters (32 teams) Soccer Tournament: Renton Community Foundation Maxwell Fund for Youth and Families I 65 teams, 550 competitors 1500-2000 parents, friends, and spectators Volkssport 5km & 11km Fun Walks: Pacific Medical Centers 250 participants S1tde Z;( river BMW Club's 241h ads Annual Concours d'Elegance 155 BMWs on display river 400-500 BMW Club members and guests in attendance BMW Seattle provided $2,500 in cash support as well as donating a $995 BMW Mountain Bike to give away as a raffle prize Airport Expo •12 planes available, including one turbine power TBM700 and one float plane •163 flights provided to kids -Mayor Keolker-Wheeler also participated by taking a flight 11 d river Rubber Ducky Derby sponsored by Rotary Club of Renton pie ac," river • More than 3,200 tickets sold • $16,000 raised to be used to support the Renton community Festival Evaluation -Evaluation form given to attendees in the park, participants, exhibitors, food vendors, entertainers, volunteers, and committees -Feedback and suggestions extremely important and valuable -These "report cards" help festival planners and volunteer committees with new ideas, special features and improving logistics showcasing Renton at its best -Form can be accessed on the website at www.rentonriverdays.org � ide - river d; Library Book Sale Revenue of $3,208 2004 sales were over $300 greater than 2003 sales 2004 sales were second highest ever, only $51 under 1990 record of $3,259 €a $ Thank you to Renton Service Clubsi '. Renton Rotary - Rubber Ducky Derby Renton Lions Club - Pancake Breakfast (all profits benefit the community) s�. Renton Kiwanis and Greater Renton Kiwanis - providing food vendor booths on Kids' Day slide 3o An Amazing Event Volunteer Planning and Participation p- (Festival Volunteer Program sponsored by EZ Cash Super Pawn) 200 committee volunteers, and 2,500 hours of time planning the festival 650 volunteers during festival week, ui contributing 7,000 hours Volunteers help set up art shows, sell souvenirs, build animal stalls for the Petting Zoo, and assist small children through inflatables During festival weekend, Renton Historical Museum volunteers host an early morning coffee, juice and pastry table. 5 SI14 C 31 Slide 3a :doe: Estimated Net Proceeds avo. $27,800 Charitable Donations Communities in Schools of Renton Sam Chastain Memorial Scholarship Fund AILS Foundation Mary Bridge Hospital And more... $9,500 Jurled Art Awards, Art Scholarships, Contest Awards and Prizes An in the Park Awards Annual Art Shaw Awards Wizards of the Coast LiteraryArt Scholarship Municipal Arts Commission Coloring Contest Prizes Art Print Contest Award Chalk Art Prizes Quin Shaw Prizes $37,300 Total Mark Your Calendars... The dates for the 20th Anniversaryof IKEA Renton River Days are: July 19-24, 2005! li 2004 IKEA Renton River Days Presentation to Council August 16 2004 General "Talking Points" supporting the PowerPoint slides Slide One Greetings to Council and introductions of Chairman, Mark Kotlan Slide Two • This year's festival was wonderful with more free activities for children and some of the most culturally diverse entertainment than ever before. ■ Kids' Day and Senior Day Picnic had record crowds, but the extremely warm weather affected Friday and Saturday attendance. • Board members and committee chairs represent Renton business owners, the school district, technical college, service clubs, and the City. ■ Acknowledge if there are fellow Board members and festival volunteers present. Slide Three: ■ IKEA Renton River Days is blessed with support from several key partners. At the top of the list is the City of Renton. Acknowledge appreciation and thanks to City. ■ Each department listed is critical to the safety, organizational, and logistical successes of the festival, which now spans 6 days and nearly 40 events. ■ City staff ensure clean parks, restrooms and City facilities, safe streets, on site first aid, tent inspections, permitting, technical services, generating maps and layouts, security, and traffic control to name a few. ■ City staff continue to be helpful, cooperative, and equally proud to be part of the hosting team that makes River Days possible. Slide Four: • Fortunate to have an ever growing and very supportive family of festival supporters. ■ Recognize top level of sponsors, IKEA, McLendon Hardware, Rotary Club of Renton, US Bank, and Waste Management. ■ Collectively their financial contributions offset a significant portion of our festival expenses. ■ Additionally, recognize Shuttle Express, it is,growing in awareness and ridership. Slide Five: ■ Our resource and development committee has been very successful in identifying new sponsors and developing lasting relationships. ■ Renton is known for its ability to partner with its community boosters to create new and improved events and programs. ■ River Days is blessed and fortunate to be embraced by companies and organizations that recognize the value of the festival. ■ Sponsor contributions, cash and inkind, exceeded 2003 revenues by 9% and exceeded our budgeted revenues by 6%. Slide Six: ■ Becoming increasingly more valuable are the relationships developed with the media. ■ Media partners are approaching River Days to work together as River Days grows in scope and appeal. ■ This year's celebration benefited from radio and newspaper interviews, onsite broadcasting at Liberty Park and Gene Coulon, and several dozen radio announcements. Slide Seven: ■ Coordination between Finance and Public Relations committees prompted the idea and implementation of a new giving campaign last year, Sponsor a Child for River Days. ■ This campaign allows people who can't give hundreds of dollars, but do have $5 or $10 to help guarantee the traditions and quality of Renton River Days will continue for many years. Slide Eight: ■ First event of festival week was the Kick Off Banquet at the Renton Community Center. ■ This year's theme, Hats Off to Renton was incorporated with hat contest, a magician. It was catered by Armondo's Cafe. ■ Danielle Gowan received the Wizards of the Coast Literary Arts Scholarship, and the 2004 OSA went to Jerry Rerecich, recognizing his outstanding achievements and dedication to River Days. Slide Nine — Twelve: ■ This year there were more programs than ever. ■ Kids made crafts, rode ponies, played on inflatables, had caricaturist drawings done, and enjoyed stage entertainment just for them. ■ The Trout Pond, Kids' ID cards, petting zoo, Pacific Science Center exhibit, and Wenatchee Circus were also popular. Slide Thirteen: ■ Feedback from public and planning committees indicates that this may have been one of the best parades ever in Renton, even in spite of the heat. ■ There was more music, decorated entries, and colorful displays. Many incorporated the theme, Hats Off to Renton. Slide Fourteen: ■ The arts certainly captured the interest of attendees this year. ■ The performing arts were certainly alive with our All Teen Musical, "Into -the Woods" at Carco Theatre. ■ The arts and crafts booths in Liberty Park continue to showcase all kinds of hand crafted items and demonstrations. ■ And the Chalk Art Contest at the Piazza had more participants than ever this year, including some guest artists from Boeing. Slide Fifteen: ■ Two more art shows, our Renton Annual Art Show at the Community Center, and the Cedar River Quilt Exhibition at the Library experienced record attendance. ■ The art show reviewed nearly 400 pieces of art in the judging process, and the quilt show featured over 80 quilted items — which doesn't include the dozens of quilts made for the premee babies at Valley Medical Center. Slide Sixteen: ■ The Board of Directors focused on two separate art designs this year. • One was the 4ch Annual Art Print Contest. Created by Renton artist Helga Jaques, this beautiful watercolor depicts Renton's finest amenities such as the Farmer's Market, Maplewood Golf Course, and new Henry Moses Aquatics Center. ■ The other image, was the festival graphic theme of a duck dwarfed by a large hat adorned with all kinds of button icons of festival events. This image celebrated the phrase "Hats Off to Renton!", celebrating all the positive partnerships and projects in Renton. Slide Seventeen: ■ This year's festival incorporated visual, performing, percussion, children's entertainment, magicians, hula hoop, stilt dancing, puppet shows, yoyo trick masters, bands, and dance to name just a few. ■ Many musical genres were featured including Mexican Folk, Japanese Taiko drumming, Brazilian and Latin, Jazz, swing, and classic rock and roll. ■ River Days continues to find that captivating balance of good old-fashioned fun, cover tune bands, diversity, and cultural appeal. ■ Through the six -day celebration, River Days featured over 60 different groups with 462 performers. Slide Eighteen: ■ Sponsor funding, top notch sound crews and equipment, input for entertainment suggestions, and showcasing the diversity of the community are just a few of the reasons why River Days is becoming a popular festival for groups to play. ■ More and more each year, entertainers say that the word is out... River Days is one of the better promoted, orchestrated and coordinated festivals to play. ■ The Entertainment Committee works hard -to include locals, children, regional favorites, embrace cultural diversity, but find that happy medium of good-natured family fun. Slide Nineteen: ■ You didn't have to look too far for a tasty menu within the festival — that is if you could bear the 100 degree heat to eat a meal or snack. ■ Options abounded between Armondo's catering at the Kick -Off Banquet, both of Renton's Kiwanis Clubs volunteers and their barbecues on Kids Day, Don Persson volunteering his catering services at the Senior Day Picnic, Sophie's Catering at the fine arts gala party, Cedar River Smoke House at Jazz at the Piazza, or samplings from 10 different food vendors over the weekend in Liberty Park. ■ This year the Renton Lions Club took over coordinating the tradition of the Pancake Breakfast at the Senior Activity Center on Saturday morning. This group is already looking forward to next year and has enjoyed becoming part of the event planning team. Slide Twenty: ■ Hundreds of participants enjoyed the recreational side of the festival, with events taking place all over town. ■ The River Days Run 4 Kids course took you down the Cedar River Trail to Maplewood, but then back tracked into downtown and along the Parade route. ■ Maplewood hosted the growingly popular Sam Chastain Memorial Golf Tournament. ■ Kids took control of the Renton High School Fields for their annual Soccer Tournament, which had 65 teams and 550 players. ■ And, the Interlaken Trailblazers charted their 5k and 11 k Fun Walks throughout town. Slide Twenty -One: ■ Boatstock .... Discover boating, returned for its second annual event. ■ Held at Gene Coulon on Saturday and Sunday, the activities included free test- drives of high performance wakeboard and water ski boats, and free windsurfing and kayak lessons. ■ Gene Coulon was beautifully decorated, the event well coordinated, and a fabulous opportunity to showcase one of our most popular parks — right along with all the Sockeye enthusiasts who joined in the fun on Saturday! Slide Twenty -Two & Twenty -Three: • The two car shows at Cedar River Park boasted some of the best attendance in registration participation as well as festival attendee foot -traffic. • The 24th Annual BMW Club Concours d'Elegance, held on Saturday, featured 155 BMW cars and motorcycles spanning 8 decades: ■ The Mercury-Edsel-Lincoln Ford Picnic and Car Show, coordinated by the Cascade Cougar Club, featured 185 cars. Slide Twenty -Four: ■ The Airport Expo landed at the Renton Municipal Airport for its 4tn year. ■ Free airplane rides for kids ages 8-17 were offered courtesy of the Experimental Aviation Association Young Eagles. Slide Twenty -Five: ■ In Liberty Park, we had 44 exhibitors on Kids Day, where each one offered a free game, craft, or project, and free giveaways all day long. ■ Over festival weekend, 59 entities were represented in Liberty Park. • These booths, informational in nature, represented churches, event sponsors, political candidates, social service agencies, City departments, neighborhood associations, and service clubs to name a few. Slide Twenty -Six: ■ The Library Book Sale continues to offer tables and tables of books at inexpensive prices. Hundreds of adults and kids can browse and shop for mere cents on the dollar at this growingly popular event. ■ Volunteers worked hard to move, unpack, and display 200 boxes of books. Slide Twenty -Seven: ■ Coordinated and hosted by Renton Rotary, this event captures the heart of the kid in all of us. ■ Renton Rotary does a great many things here in Renton, and this successful fundraiser is one of the most popular events. Slide Twenty -Eight: ■ IKEA Renton River Days benefits from the participation and efforts of dozens of groups. But a huge thanks goes to all of the service clubs here in Renton because either they give either financially or they also give of themselves with volunteer support and event planning. Slide Twenty -Nine: ■ For the second year in a row, feedback has been actively sought through evaluation forms from the general public, food vendors, exhibitors, artists, entertainers, and committees. ■ This tool serves as not only a report card to sing raises and bask in the glory of a job well done, but these comments enable better planning, provide an opportunity to act on ideas that the public would like to see, and improve logistical plans. Slide Thirty: ■ To the Board of Directors, City staff, and all the volunteers that help plan and work the events, the festival represents this remarkable six day, 40 event present given to the community each year. ■ In addition to the amazing sponsor and City support, is the involvement of the volunteers. ■ Many of volunteers have been helping for years. This dedication and commitment strengthens the festival. Everyone becomes smarter planners and more organized. ■ And, with each year, new volunteers come on board bringing fresh ideas and new revitalizing energy. ■ The statistics are significant, and that River Days would not happen, without its volunteers. e „ Slide Thirty -One: ■ IKEA Renton River Days has sanctioned events with net proceeds for charitable giving. ■ The Rubber Ducky Derby, Sam Chastain Memorial Golf Tournament, and River Days Run 4 Kids are just a few. ■ Close estimations indicate that $27,800 will be donated as a result of these events within River Days. ■ $9,500 was awarded to individuals entering their artwork in juried art shows, students receiving art scholarships, and prizes for children participating in coloring contests. Slide Thirty -Two: ■ River Days is fortunate to have the support of the City of Renton. Thank you. ■ Not to mention the dedication and loyalty of hundreds of volunteers. ■ The commitment of sponsors who continue to see the value of the quality of life that River Days brings to this community is amazing. ■ Mark your calendars for July 19th to July 24th, 2005 for the 20th annual River Days festival. r- CITY OF RENTON MEMORANDUM DATE: August 16, 2004 TO: Don Persson, Council President Members of the Renton City Council FROM: Kathy Keolker-Wheeler, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION • Last week, the City of Seattle introduced the Puget Sound Reference Network, a program that will install a ten - station network covering 1,600 square miles, and will complement a similar five -station network in Pierce County. The PSRN provides real-time high -accuracy location information via a GPS and cellular network. Examples of the technology uses include surveying, field inventory, construction disaster response, public safety, incident site mapping, structural integrity and environmental monitoring, automated vehicle locations, and much more. PSRN partners will have access to the system and a business plan is being developed to provide access to the private sector for a nominal fee. This Network had its beginnings over two years ago between the City of Renton and the City of Seattle. Once in place, a consortium of cities, counties, and agencies will manage the Network, and Seattle will operate the hardware. COMMUNITY SERVICES DEPARTMENT • The Renton Community Center will be closed from Monday, August 16t', through Saturday, August 20, for annual maintenance and will reopen on Monday, August 23rd. • Recreation Services proudly recognizes James Holland and KeShawn Mounday, Renton youth athletes representing the City in the Hershey's Track and Field North American Final meet, held August 5"' through 8"' in Hershey, Pennsylvania. With a time of 28.01, James placed 4th overall in the 200-meter dash in the 11 and 12-year-old boys division. KeShawn placed 6th overall in the 50-meter dash in the 9 and 10-year-old boys division with a time of 7.83. • Many of the recreation day camps came to a close last week. Approximately 1,400 campers participated in art camps, sports camps, Itty Bitty camps, teen camps, and Kidz Kaleidoscope and Sum R Craze day camps. Attendance increased from last year by more than 100 children. • The fall recreation brochure, What's Happening, will be available to the public on August 20 h. Look for new classes in jumping rope, knitting, and body sculpting. A new special event for fall is "Grateful for Grandparents," an ice cream social on September 10"'. Registration begins August 24 h for Renton residents and August 26"' for non-residents. • Three of the four teams in the Specialized Recreation Special Olympic Softball program, along with several members of the individual skills program, will advance to the Summer Sports Classic State Tournament on August 28`b and 29 h. Over 85 athletes, coaches, and volunteers have been involved in this year's program. • The Fall Softball program has already started with 36 teams competing. Men's Basketball and Co-ed Volleyball programs still have openings and will begin league play next month. "% 1 Administrative Report August 16, 2004 Page 2 ECONOMIC DEVELOPMENT, NEIGHBORHOODS, & STRATEGIC PLANNING DEPARTMENT • Neighborhood Picnics: The Winsper Homeowners' Association will hold a Kick Off neighborhood picnic this Wednesday, August 18`h, from 5:30 to 8:00 p.m. at their common area, located at S. 32°a Place. The Highlands Community Association will hold a community picnic this Thursday, August 19`h from 6:00 to 8:00 p.m. at Kiwanis Park, located at 815 Union Ave NE. Residents are encouraged to bring a favorite potluck dish and attend their designated picnic to get to know immediate and surrounding neighbors and meet City representatives. PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT • As of August 10t', 40 states reported the presence of the West Nile Virus disease, with 10 states reporting no detected virus. They are Washington, Oregon, Montana, Hawaii, Alaska, Vermont, Maine, Massachusetts, Rhode Island, and Washington, D.C. So far this year, there have been a total of 495 human cases with 10 deaths. Arizona and California have the majority of human cases at 274 and 102, respectively. In comparison, in 2003 there were 9,862 human cases with 264 deaths. The peak season for West Nile Virus is late July through early September. • The State Department of Transportation will be grinding and repairing a dip in the pavement along Talbot Road beneath the I-405 overpass. This pavement dip occurred after completion of the State's 2003 asphalt overlay project on Talbot Road. POLICE DEPARTMENT • Between July 21" and August 15"', Patrol Services issued 126 citations in the areas from NE 7th Street to NE 27th Street and Edmonds Avenue NE to Monroe Avenue NE, the majority of which were parking related. Officers cited 7 different individuals for opening/consuming liquor in public. Approximately 15 vehicles were impounded as abandoned vehicles; however, most were gone when rechecked after the 10-day waiting period. Officers have continued to maintain a high profile in the areas, especially around the NE 10t17NE 12th and Sunset areas. A plain -clothes officer walked around the area for several hours one day and observed nothing illegal occurring during that time. As a result of this emphasis, there has been a decrease in the number of vehicles being left on the street and parking violations have noticeably declined. In addition, during this time, traffic officers continued to handle a majority of the collisions in the City as reported to 911. • Renton residents are invited to a public information session on Tuesday, August 17"', at 7:00 p.m. in the Renton City Hall Conferencing Center. The Commission on Accreditation Law Enforcement Agencies (CALEA) is conducting this public information session as part of the their evaluation of the Renton Police Department's effort to continue meeting the standards established by the Commission. Future Expansion There are plans to expand the network services, with partner contributions, to include existing and proposed reference stations from the Cascades to the Olympics and from Tumwater to Vancouver, B.C. This network expansion to 32 reference stations will take place in 2005-2006. PRSN data services provided by: Seattle Sli, Public Utilities For more information contact: gavin.schrock@ seattle.gov Seattle Public Utilities 700 5t" Avenue, Ste. 4900 PO Box 34018 Seattle, WA 98124-4018 206-684-5630 206-684-7396 (fax) PRSN Partners City of Renton, King County, Kitsap PUD, Snohomish County, Pierce County, Thurston County, Skagit County, Island County, Land Surveyors Association of Washington, National Oceanographic and Atmospheric Administration, National Geodetic Survey, Washington Department of Transportation, University of Washington, Central Washington University, and the Spatial Reference Council of Washington rsn.. Puget Reference Station Network A cooperative network delivering survey data and real-time GPS corrections for the Puget Sound region The Core Network In August of 2004 Seattle Public Utilities completed an 18-month pilot and moved into production with a 10-station network covering 1,600 square miles. This complements a 5-station network in Pierce County. System access is available to all PRSN partners. A business plan is being developed to provide access to the private sector on a nominal subscription basis. The timeline for web based services is September 2004, and subscription services by January 2005. What is a Reference Station Network? A Reference Station Network provides real-time high accuracy location information via differential GPS and a cellular network. Users in the field with a single GPS receiver will have reliable real-time locating capabilities with centimeter accuracy. The PRSN is a cooperative to provide the mechanism for establishing and operating a regional network. How does this differ from conventional GPS use? GPS has been used to derive high accuracy locations for more than two decades. This traditionally required observations lasting hours, establishing temporary base stations for each observation, and a lengthy post -processing step. A real-time network solution utilizes data from multiple permanent base stations and a live internet feed to add advanced atmospheric and orbit modeling to an almost instantaneous computation of the observer's location. Services Provided Real-time via Cellular Data Access • Network corrected real-time kinematic (Trimble VRS technology) • Single -base real-time kinematic • DGPS and VRS enhanced DGPS • Internet delivered network status configured for handheld devices Web -based Services • Network status, availability, and station datasheets • Reference station data for post - processing • Custom reference station data requests • Virtual reference station data • Integrity monitoring reports • Interactive web map application • Survey control data reports Uses of fhe TedhnoIg9v intelligent tray spoift, systems CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. AJLS Department, Mayor's Office Staff Contact...... Jay Covington, CAO Subject: Modification of Mayor's City Vehicle Benefit Exhibits: Issue Paper City Policy & Procedure 100-03 Resolution Al N: , For Agenda of: August 16, 2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to Finance Committee Legal Dept ......... X Finance Dept ...... X Other ............... Fiscal Impact: Expenditure Required... $4,800.00 Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget $9,699.96 City Share Total Project.. SUMMARY OF ACTION: ►0 The position of Mayor has traditionally been provided a city vehicle for his/her exclusive use. While the Mayor's position is considered to be "on 24 hour call", city policy prohibits the use of her city vehicle for personal use. Often, this restriction requires that the Mayor switch back and forth between her personal and city vehicle, as she travels to and from functions in evenings and on weekends. Currently, the City spends $808.33 per month on vehicle maintenance and replacement costs for the Mayor's vehicle. Switching to a $400 per month vehicle allowance would save the City $408.33 per month, or $4,899.96 annually, and would relieve the City of insurance and fuel costs. STAFF RECOMMENDATION Council authorize the modification of the Mayor's city vehicle benefit to that of a monthly vehicle allowance in the amount of $400.00 per month. Rentonnet/agnbill/ bh �Y CITY OF RENTON R'- MEMORANDUM DATE: August 10, 2004 TO: Don Persson, Council President Members of the Renton City Council VIA: J4 O Kathy Keolker-Wheeler, Mayor FROM: Jay Covington, Chief Administrative Officer CC: Victoria Runkle, Finance & Information Systems Administrator Larry Warren, City Attorney SUBJECT: Modification of Mayor's City Vehicle Benefit ISSUE: The Mayor's position is considered to be "on 24 hour call" as it relates to city vehicle usage, and a vehicle is assigned to the office. However, under City Policy 100-03, the city vehicle "may not be used for personal business under any circumstances." Is there a more efficient way to provide transportation for the Mayor and adhere to City Policy 100-03? RECOMMENDATION: Council authorize the modification of the Mayor's city vehicle benefit to that of a monthly vehicle allowance, rather than providing a city vehicle, at a savings of $4,899.96 annually. BACKGROUND SUMMARY: The position of Mayor has traditionally been provided a city vehicle for his or her exclusive use. The vehicle is funded through the Mayor's Office budget and is considered a benefit to the Mayor. Currently, the vehicle maintenance and replacement costs to the City total $9,699.96 annually. In addition, the City pays for all gasoline used in the Mayor's vehicle. The Mayor is often required and/or invited to attend meetings or functions that are scheduled during evenings and weekends. As a way to better fulfill her duties while attempting to comply with the City's Vehicle Use Policy 100-03, Mayor Keolker-Wheeler often finds herself switching between her personal vehicle and the city vehicle. At times, this requires travel from home to City Hall (to retrieve the city vehicle), travel to and from the event, changing back to her personal vehicle to conduct personal business, then traveling back to City Hall to repeat the travel process. August 10, 2004 Issue Paper Page 2 The City could save money by modifying the Mayor's vehicle benefit to a monthly vehicle allowance. The attached survey of cities in the area that provide a car allowance for Mayors or City Managers show a range from $126 to $400 per month. Providing the Mayor with a car allowance of $400 per month would save the City $408.33 a month in costs, or $4,899.96 per year. The Mayor would be responsible to insure her vehicle for business purposes, and would be responsible for all maintenance costs, including fuel and other operating costs. Because this modification actually results in a savings to the City, no budget change is necessary. However, this change will necessitate Council authorization of the monthly vehicle allowance. CONCLUSION: Modifying the current vehicle benefit for the Mayor from a provided city vehicle to a monthly vehicle allowance will result in an annual savings to the City of $4,899.96, and provide the Mayor with a more efficient way to travel between personal and city business. Attachments: Survey of Monthly Car Allowances City Policy and Procedure 100-03 SURVEY OF MONTHLY CAR ALLOWANCES Bellevue City Manager $ 400 Directors $ 250 Mayor $ 200 City Council $ 150 If individual receives a car allowance, cannot claim mileage; cannot use a city car. Thus, it is a flat rate. It is taxable income. Tukwila na 0 0 0 Linda no car allowance uses city car for meetings no commuting - but probably does ; we don't ask Auburn na 0 0 0 fleet car; last pay period of yr add on as fringe benefit. Kirkland $ 225 $ 225 0 0 Gwen: all mileage within 50 miles of City Hall outside the radius, the individual can claim mileage Kent 0 0 0 0 Betty: one director gets some car allowance Federal Way 0 - but see note $ 150 0 0 the O;s take mileage; per Toni Pettie SeaTac $ 400 0 0 0 mileage rate for everyone else; Mike McCarty Burien $ 350 0 0 0 Gary Coleman Issaquah $ 126 0 0 0 Nancy Webby. This is per month! Redmond na 0 $ 375 0 . Rob Lucas Survey was conducted on different days in February. i:2004 Budget:car allowances.xls Of Re � G 4- Z POLICY & PROCEDURE p9 e. P �rf0 SE p�E Subiect: I Index: USE OF CITY AND PERSONAL VEHICLES' ective Date: 8-1-85 Supersedes: 11-1-82 Page O 1 2 er: 100-03 Prepared by: M. Parness Approved by: 1.0 PURPOSE: To establish guidelines for the use of city and personal vehicles, in order to demonstrate to the public an energy -efficient use of vehicles, and to provide assurance that city vehicles are appropriately and properly used. 2.0 ORGANIZATIONS AFFECTED: All departments/divisions. 3.0 REFERENCES: Council Resolution #2521. 4.0 POLICY: 4.1 City Vehicles: 4.1.1 Those employees designated by the department head to be "on twenty-four hour call" for department/division emergencies may take a city vehicle home. 4.1.2 City vehicles may be used for travel to lunch: 1. When an employee is out of town on city business. 2. When an;- &nployeg.. is in town in a city vehicle in a location where giving to obtain his/tier personal car would result in an extra and unnecessary expenditure of fuel. 4.1.3 City vehicles may not be used for personal business under any circumstances. 5.0 6.0 4.2 100-03 USE OF CITY AND PERSONAL VEHICLES PAGE 2 4.1.3.1 Transporting family members in city vehicles shall be allowed only when the family member is accompanying a city employee to a business meeting or official function. 4.1.4 City vehicles shall be legally and appropriately parked at all times. 4.1.5 All city vehicles, except those certain vehicles assigned for unmarked service by the Police Department, shall bear the city seal and "For Official Use Only" inscription. Personal Vehicles: 4.2.1 Personal vehicles may be used for official city business with the prior approval of the employee's department director. Employees using their personal vehicles will be reimbursed at .the current rate accepted and published by the Federal Internal Revenue Service after submittal of the appropriate form to the Purchasing Division of the Finance Department. 4.2.2 The city provides bodily injury and property damage liability insurance coverage for employees using their own vehic Teon city business. The city does not provide insurance coverage for the car itself, however, and employees are responsible for providing their own vehicle liability insurance. 4.2.3 Employees arecagbusiness whenever ed to use city practical.cles in lieu of their own for officialcity DEFINITIONS: Not applicable. PROCEDURE: Not applicable. CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING PROVIDING A CAR ALLOWANCE TO THE MAYOR IN LIEU OF PROVIDING A CITY VEHICLE. WHEREAS, the executive office of the City has routinely obtained an automobile from the equipment rental fund at the approximate expense of $9,700 per year; and WHEREAS, in deference to the important duties of the Mayor, that executive office car has been traditionally used by the Mayor for official business; and WHEREAS, the various mayors have made an election as to whether or not to drive the executive vehicle to the Mayor's residence or to leave it at City Hall; and WHEREAS, those mayors choosing to leave the executive automobile at City Hall have to drive to City Hall in their private automobile and exchange their private automobile for the executive automobile; and WHEREAS, such a system has proven inefficient in certain instances; and WHEREAS, the City Council wishes to provide flexibility to the Mayor with regard to provision of transportation for the Mayor for the Mayor's official duties; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The City Council authorizes the provision of a car allowance to the Mayor in the sum of $400 per month ($4,800 per year) in lieu of the executive automobile. 1 RESOLUTION NO. SECTION III. The City Council further authorizes the Mayor to elect to continue to have the executive automobile provided for the Mayor's use for official duties should the Mayor not desire to have an automobile allowance. PASSED BY THE CITY COUNCIL this APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.1064:8/11/04:ma day of , 2004. Bonnie I. Walton, City Clerk day of , 2004. Kathy Keolker-Wheeler, Mayor 2 CITY OF RENTON COUNCIL AGENDA BILL SUBMITTING DATA: Dept/Div/Board... City Clerk Staff Contact...... Bonnie Walton SUBJECT: Bid opening on August 9, 2004, for CAG- 04-101, Maplewood Golf Course Reconstruction of 8th Green & Hillside Drainage Project EXHIBITS: Staff Recommendation Bid Tabulation Sheet (two bids) AI #: 6 , 0, OF: August 16, AGENDA STATUS: Consent......... X Public Hearing.. Correspondence.. Ordinance....... Resolution...... Old Business.... New Business.... Study Session... Other........... RECOMMENDED ACTION: APPROVALS: Legal Dept...... Council concur Finance Dept.... Other. IIFISCAL IMPACT: Expenditure Required... $154,333 Transfer/Amendment.. Amount Budgeted........ Revenue Generated... ii Total Project Budget... $180,000 City Share Total Project... SUMMARY OF ACTION: Engineer's Estimate: $110,000 - $120,000 RECOMMENDED ACTION: In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within the project budget, and there were no irregularities. Therefore, staff recommends acceptance of the low bid submitted by Buchanan General Contracting Company in the amount of $154,333. CITY OF RENTON Community Services Department 1`SY O U�A � 0 Committed to Enriching Lives 0 MEMORANDUM TO: Don Persson, Council President Members of City Council VIA: Bonnie Walton, City Clerk FROM: Leslie Betlach, Parks Director STAFF CONTACT: Kelly Beymer, Golf Course Manager SUBJECT: Acceptance of Bid — Maplewood Golf Course Reconstruction of #8 Green and Hillside Drainage DATE: August 11, 2004 A bid opening was held on Monday, August 9"', 2004 for the Maplewood Golf Course Reconstruction of #8 Green and Hillside Drainage Project. The scope of work consists of, clearing and off site disposal of debris, rough grading and topsoil work, erosion control, purchasing and installing drain lines and catch basins, shaping of one green basin, fairway and green sand cap and finish grade, and cleanup and repair of any damage. This project follows the Adopted Master Plan of Maplewood Golf Course, improving storm water drainage through project site eliminating the need to use a temporary green during winter months due to inclement weather conditions. The work is to be performed within thirty (30) working days from estimated scheduled date of commencement, September 7", 2004. The budget for the entire project is $180,000.00, and will be funded by the Maplewood Golf Course Capital Improvements fund (424). The Engineer estimated a project cost of $110,000 - $120,000. A total of two (2) bids were submitted. Buchanan General Contracting Company submitted the low qualified bid including sales tax at $154,333.00. The bid contained no irregularities. The cost difference between the low bid and the engineer's estimate, is the repair to existing cart path and turf and higher off - site disposal fees for debris. Upon completion of the contractor's Scope of Work, golf course staff will perform the green turf installation and hydro seed, estimated at $15,000 - $20,000. Total project costs for the bid award and the golf course staff work will remain within budget. We ask that Council Concur with our recommendation that the base bid be awarded to Buchanan General Contracting Company in the amount of $154,333.00. CC: Dennis Culp, Community Services Administrator hGolf Coursel8thaward bid buchanan.doc CITY OF RENTON BID TABULATION SHEET 'ROJECT: Maplewood Golf Course - Reconstruction of 8th Green & Hillside Drainage; CAG-04-101 DATE: August 9, 2004 FORMS BID Bidder's BIDDER Bidder's Bid Preferred Triple Includes 8.8% Sales Tax Qualifications Bond Qualifications Form Flynn Development X X X X $163,872.93 22301 SE 236th Pl. Maple Valley, WA 98038 Jim Flynn Buchanan PO Box 40069 Bellevue, WA 98015-4069 Dennis S. Buchanan X X X X $154,333.00 ENGINEER'S ESTEWATE TOTAL: $110,000.00 to $120,000.00 LEGEND: Forms: Triple Form: Non -Collusion Affidavit, Anti -Trust Claims, Minimum Wage; CITY OF RENTON COUNCIL AGENDA BELL Submitting Data: Dept/Div/Board., Staff Contact...... AJLS/City Clerk Bonnie Walton, x6502 Subject: Kennydale Elementary Street Vacation Petition; Portion of unimproved alley south of NE 301h St. & west of Kennewick Pl. NE. (Petitioner: Renton School District) VAC-04-003 Exhibits: Petition, legal & map Resolution setting public hearing Al #: For Agenda of: Agenda Status Consent .............. Public Hearing... Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... X X 0 August 16, 2004 Recommended Action: Approvals: Set public hearing date of 9/20/2004, and refer to Legal Dept......... X Planning/Building/Public Works Administrator for Finance Dept...... recommendations Other ............... Fiscal Impact: Expenditure Required... N/A Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF REQUEST: On July 13, 2004, a petition was submitted by Rick Stracke of the Renton School District, 1220 N. 41h Street, Renton, 98055, requesting vacation of a portion of un-named, unimproved alley located south of NE 30th St. and west of Kennewick Pl. NE. The petition was re -submitted July 30, 2004, under the signature of Dr. Dolores Gibbons, Renton School District Superintendent. The Planning/Building/Public Works Department reports that more than two-thirds of the abutting property owners have signed the petition representing 100% of the frontage. STAFF RECOMMENDATION: Adopt resolution setting public hearing on 9/20/2004; and refer petition to the Planning/Building/Public Works Administrator for determination of advisability of the vacation and need for retention of easements. CITY OF Rl-�NITON PETITION FOR STREET VACATION IN THE CITY OF RENTON �� RECEIVED To the Honorable Mayor and Date Zoo K ' S C"'riGE Members of the City Council R.%u<. Sr►zAC-KG FotL City of Renton Circulated By: �Ls-ra e. t� 03 1055 S. Grady Way Renton, WA 98055 Address:_ 1 Z2-o NorLtH t-tf STCZbts RO'NroN , WIC `i`bOb� Dear Mayor and Council Members: Telephone: 3 We, the undersigned property owners abutting a certain portion of public Right -of -Way, respectfully request the vacation of the street or alleyway as described on the attached "Exhibit A" and commonly known as:_U1NNA1-'lt uNtr►P>2s�vt= n Auer FADtJ Wi 'SCP V. (Insert closest cross streets and reference the street name, i.e. NE Bog Street from Bicycle Alley to Slalom Avenue NE.) We request a time and place be fixed when this petition will be heard by the City Council. Of the property owners abutting the area of this petition_ 1 b b % [ 2/3 or more required] of the lineal frontage have agreed and indicated their joining this petition with their signatures below. signature signature PR.- C.%%ZoNS 5uPo1?--,r1tGNCCN I print name 300 bW 7 `STIZE�j phone print name phone (ZZC,ly WAc �i�U55 address address 33�rZto- 33�0 property identification number property identification number ---------------------------------------------------------=-------- Instructions: 1. Insert name of street. (i.e. NE 4th, alleyway east of Sunset Blvd.) 2. Attach complete legal description (i.e. metes and bounds, etc.) 3. Have the applicable property owners provide the following: a) Sign name. (Signatures of owners of 2/3 of lineal frontage must sign. Spouses do not need to sign. Owners in common must sign.) b) Print name and phone number. c) List Property address and King County tax parcel identification number. 4. Attach a map to the petition designating the vacation boundaries. 5. Attach a brief statement of the purpose to be served by the street vacation. 6. Submit $250.00 filing fee with application. SUBMIT PETITION TO THE CITY CLERK, SEVENTH FLOOR, RENTON CITY HALL. PRM - Property Services AdministrationlAdministrativeTorms4StreetVacationlSireet Vacation Petition.doc oe - &Pent m. ?/so/„" Green Gasaway Architects Job No. 246-011-004 July 12, 2004 EXHIBIT A LEGAL DESCRIPTION FOR ALLEY VACATION That alley, being 12 feet in width, described and delineated in that Plat of "C.D. Hillmans Lake Washington Garden of Eden Addition to Seattle No. 1 ° as recorded in Volume 11 of Plats, Page 63, Records of King County, Washington, lying easterly of Tract 48, westerly of Tract 49, southerly of North East 3e Street being also known as South East 90 Street, and northerly of the Abandoned Pacific Coast Railroad Right of Way, situate in the southeast quarter of Section 32, Township 24 North, Range 5 East, W.M., in the City of Renton, King County, Washington. Containing 5,335 square feet, more or less. See attached Exhibit B. Written by: D.WA_ Checked by: M.R.B. islesmAobsl2461111041documentllegal-001.doc y 7frs/oy 720 South 348th Street Tel (253) 838 6113 Tacoma (253) 927 0619 Civil Engineering Land Planning Federal Way, WA 98003 Fax (253) 838 7104 Seattle (206) 623 5911 Project Management Public Works www.esmcivii.com Bremerton (360) 792 3375 Land Surveying TO ACCOMPANY LEGAL DESCRIPTION FOR ALLEY VACATION A PORTION OF THE SE 1/4 OF SECTION 32, TWP. 24 N., RGE. 5 E., W.M., CITY OF RENTON, KING COUNTY, WASHINGTON NE 30TH STREET f 12' ALLEY TO BE VACATED f r or 00 —41 I SCALE: 1" =100' JOB NO. 246-012-004 DRAWING NAME SR-01 DATE : 7/12/04 DRAWN D.W.A. SHEET 1 OF 1 130th St 405 Proposed Vacation Boundary FO NE 28th St :NE 27th s Z NE 27t Ct � W z a E 26 h PI Kennydale Elementary School Right -of -Way Vacation Vicinity Map July 2, 2004 AHBL, Inc. Kennydale Elementary School Right -of -Way Vacation Statement of Purpose The Renton School District is conducting preliminary planning to replace the elementary school facility on the existing Kennydale Elementary School site. A significant portion of the site is nearly bisected by a public street right-of-way that extends south from the site frontage on North 30`h Street through the center of the site but stops short of connection to NE 28`b Street, as shown on the attached map. The right-of-way is 12 feet in width and about 448 feet in length. The right-of-way is not developed for vehicular access and has been overbuilt with playfields, asphalt play surfaces, and a school building. In discussions of the right-of-way issue relative to the proposed redevelopment of the site, City staff indicated that it was not likely that the City would approve construction of new structures over the right-of-way and recommended pursuing a vacation. The right-of-way does not provide public benefit in its current configuration nor would it serve the public interest to expand the right-of-way to Renton city street standards. The strip does not currently extend through the entire site and does not align with Jones Avenue NE, which terminates at the south end of the site. Further, construction of a public roadway across the existing school site would create pedestrian hazards and public access control issues sufficient to render the bisected site unusable for an elementary school. Vacation of the right-of-way would serve the public interest by reducing internal limitations on redevelopment of the site. Vacation would also relieve the District of the need to request a revocable right-of-way use permit to use the area for playfields or similar uses. The only adjacent property is King County Parcel No. 334210-3310, which surrounds the right-of-way on the east, west, and south. The Renton School District therefore represents 100 percent of the property owners abutting the vacation boundaries. No properties or existing or future development would be negatively affected by the proposed action. Capital Pr® ects Office FACILITIES AND OPERATIONS CENTER Telephone: (425) 204-4470 Fax: (425) 204-4476 July 30, 2004 Honorable Mayor and Members of the City Council City of Renton 1055 South Grady Way Renton, WA 98055 Project: Kennydale Elementary School Right -of -Way Vacation Subject: Waiver of Compensation Dear Mayor and Council Members: The Renton School District has made application to the City requesting the vacation of a right-of- way that crosses a portion of the Kennydale Elementary School site at NE 28'' Street and Kennewick Place NE. The right-of-way is 12 feet wide, about 450 feet in length, and aligned north to south from NE 30'b Street through about the middle of the school site. The right-of-way is currently developed with a baseball field, paved play area, and a portion of the gymnasium. Except for a water easement that crosses it, the right-of-way contains no utilities, easements or other uses not directly related to the school. Vacation of the right-of-way will not affect the intersecting water easement. The right-of-way has long served as part of the school grounds, while belonging to the City of Renton. The School. District is now planning to reconstruct Kennydale Elementary School. Vacation of this right-of-way will assist redevelopment of the site while imposing no cost to the community. According to Section 4-14-5E of the Renton Municipal Code, the City Council has the discretion to waive or reduce compensation for the vacated right-of-way. Since the City will lose no prior capital investment, access convenience, or future benefit by vacating this right-of-way, and since the School District is a government agency providing a public benefit through redevelopment of the site, the District requests that the City Council waive the requirement to appraise the property and compensate the City for the vacation. The Renton School District appreciates the Council's consideration of this request. Sincerely, Rick Stracke Executive Director Karen McFarland, City of Renton Calvin Gasaway, Greene-Gasaway Architects Owen Dennison, AHBL, Inc. 1220 North 4th Street, Renton, Washington 98055 Reratort School District 403 300 Southwest 7th Street, Renton, Washington 98055-2307 OFFICE OF THE SUPERINTENDENT July 28, 2004 Honorable Mayor Koelker-Wheeler City of Renton 1055 S. Grady Way Renton, WA 98055 Project: Kennydale Elementary School Subject: Authorization for Signature Dear Mayor Koelker-Wheeler: Mr. Rick Stracke, Facilities and Operations Executive Director, is authorized to sign on behalf of the Renton School District documents related to the development of Kennydale Elementary School. If you have any questions or require additional information, please call my office at 425.204.2340. Sincerely, Dr. Dolores Gibbons Superintendent Renton School District #403 c: Rick Stracke, Renton School District Calvin Gasaway, Greene-Gasaway Architects Kohlwes Education Center CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SETTING A HEARING DATE TO VACATE THE UNIMPROVED ALLEY LOCATED SOUTH OF NE 30te STREET, WEST OF KENNEWICK PL. NE, AND NORTH OF THE ABANDONED PACIFIC COAST RAILROAD RIGHT OF WAY. (RENTON SCHOOL DISTRICT; VAC-04-003.) WHEREAS, a Petition has been filed with the City Clerk of the City of Renton on or about July 13, 2004, pursuant to the requirements of RCW 35.79, petitioning for the vacation of an alley, as hereinafter more particularly described, and said petition having been signed by the owners of more than two-thirds (2/3) of the property abutting upon said alley sought to be vacated, and same being described as follows: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. (The unimproved alley located south of NE 301h Street, west of Kennewick Pl. NE, and north of the abandoned Pacific Coast Railroad right of way) NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. That the 201b day of September, 2004, at the hour of 7:30 P.M. at the City Council Chambers at City Hall, Renton, King County, Washington, be and is hereby fixed as the time and place for a public hearing to consider the aforesaid Petition for vacating the unimproved alley located south of NE 30`h Street, west of Kennewick Pl. NE, and north of the abandoned Pacific Coast Railroad right of way; which said hearing date is not more than sixty nor less than twenty days from the date of passage of this Resolution. SECTION II. The City Clerk is hereby authorized and directed to give notice of said time and date of the hearing as provided in RCW 35.79.020 and any and/or all persons interested therein or objecting to said vacation may then appear and be heard thereon, or they may RESOLUTION NO. file their written objections thereto with the City Clerk at or prior to the time of hearing on said vacation. SECTION III. The City Council shall determine, as provided in RCW 35.79.030, as to whether an appraisal shall be secured to determine the fair market value of the property sought to be vacated as provided for in Ordinance No. 4266, and the amount of compensation to be paid by the Petitioner -Owners to the City for such vacation. The City likewise reserves the right to retain an easement for public utility and related purposes. PASSED BY THE CITY COUNCIL this day of , 2004. APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES. 1063:8/10/04:ma Bonnie I. Walton, City Clerk _ day of Kathy Keolker-Wheeler, Mayor 2004. 2 Green Gasaway Architects Job No. 246-011-004 July 12, 2004 EXHIBIT A LEGAL DESCRIPTION FOR ALLEY VACATION That alley, being 12 feet in width, described and delineated in that Plat of "C.D. Hillmans Lake Washington Garden of Eden Addition to Seattle No.1" as recorded in Volume 11 of Plats, Page 63, Records of King County, Washington, lying easterly of Tract 48, westerly of Tract 49, southerly of North East 30'hStreet being also known as South East 9e Street, and northerly of the Abandoned Pacific Coast Railroad Right of Way, situate in the southeast quarter of Section 32, Township 24 North, Range 5 East, W.M, in the City of Renton, King County, Washington. Containing 5,335 square feet, more or less. See attached Exhibit B. Written by: D.W.A. Checked by: M.R.B. islesm-iobs12461111041documentllegat-001.doc 720 South 348th Street Tel (253) 838 6113 Tacoma (253) 927 0619 Civil Engineering Land Planning Federal Way. WA 98003 Fax (253) 838 7104 Seattle (206) 623 5911 Project Management Public Works . www.esmcivil.com Bremerton (360) 792 3375 1 Land Surveying I EXHIBIT "B" TO ACCOMPANY LEGAL DESCRIPTION FOR ALLEY VACATION A PORTION OF THE SE 1 /4 OF SECTION 32, TWP. 24 N., RGE. 5 E., W.M., CITY OF RENTON, KING COUNTY, WASHINGTON NE 30TH STREET I 12' ALLEY TO BE VACATED I , 00 i� SCALE: 1" =100' JOB NO. 246-012-004 DRAWING NAME SR-01 DATE : 7/12/04 DRAWN D.W.A. SHEET 1 OF 1 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Community Services Staff Contact...... Peter Renner Ext. 6605 Subject: Construction of Fire Station 12 Exhibits: Issue Paper — Completion of Fire Station 12 Certificate of Substantial Completion Notice of Completion of Construction For Agenda of. 08/16/04 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to Finance Committee. Legal Dept........ Finance Dept...x... Other ............... Fiscal Impact: Expenditure Required... $6,337,322 Transfer/Amendment....... Amount Appropriated... $6,404,000 Revenue Generated......... SUMMARY OF ACTION: E. Kent Halvorson Inc. has substantially completed the construction of Fire Station 12 located at 1209 Kirkland Avenue NE, Renton, WA 98056. The work has been accomplished in accordance with contract plans and specifications. The project is under the appropriated amount by $66,678, but is $454,191 over the previously presented project budget of $5,883,131. Representatives of E. Kent Halvorson and City Staff will be in attendance to answer any questions the Committee might have. STAFF RECOMMENDATION: Staff recommends approval of the final pay application, acceptance of the completed project, and the start of the 60-day lien period. After the 60-day period, the retained amount of $166,912.92 wilt be released upon verification that all taxes have been paid and all liens resolved. Rentonnetlagnbill/ bh MEMORANDUM 7u CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 TO: Don Persson, Council President Members of the City Council VIA: Kathy Keolker-Wheeler, Mayor FROM: Dennis Culp, Community Services Administrator STAFF CONTACT: Peter Renner, Facilities Director, x6605 SUBJECT: Completion of Fire Station 12 DATE: August 16, 2004 ISSUE: Should the City Council accept Fire Station 12 as substantially complete, authorize the start of the 60-day lien period, and authorize the Administration to approve the final pay application? RECOMMENDATION: That the Council concur in the recommendation to authorize approval of the final pay application, and concur in the acceptance of the completed project and the start of the 60- day lien period. After the 60-day period, the retained amount of $166,912.92 will be released upon verification that all taxes have been paid and all liens resolved. BACKGROUND: Ground was broken for Fire Station 12 in December 2002 and it was substantially completed in June 2004. o The City acquired land for a new Fire Station 12 for $982,458 in February of 2001. o The City selected RiceFergusMiller as architect and approved $427,479 for design and engineering in December 2001. City of Renton Memorandum August 16, 2004 Page 2 of 4 o A lump -sum contract was awarded to Granquist Construction in fall of 2002 but their contract was terminated in May 2002 because they presented a counterfeit Performance Bond. o For a variety of good reasons including site safety, Council approved the expedited hiring of a second contractor, E. Kent Halvorson, Inc. (EKHI), to complete the project on a cost -plus -fee contract using the original subcontractors wherever possible. o EKHI completed the work professionally and in accordance with the plans and specifications, according to both the City inspections and the Architect's construction supervision reports. • Appendix 1, attached, is the Budget History for Fire Station 12, showing appropriations that total $6,404,000. • The original Granquist Construction lump -sum contract was for $3,112,155 (all figures include WA State Sales Tax). Granquist was paid $830,493 of that amount. We are holding Granquist retainage of $40,004 pending court direction. An expedited cost -plus -fee contract was signed between the City and EKHI to allow them to start on the project immediately. The sum of $1,929,324 was approved at the commencement of the contract. Four months later, an additional $1,067,908 was added to the contract on the basis of an engineer's analysis of costs to complete, indicated as Change Order 1 on the attached Appendix 2. This addition addressed significant omissions made by Granquist in their contract, overdue payments to subcontractors, and duplicate overhead, operational and setup costs that EKHI would experience. Council approved this action August 11, 2003. • During the course of construction, EKHI submitted additional Change Orders (CO) totaling $634,611, which represents 17.5% of the final contract value. Those are also detailed in Appendix 2, attached. • The final EKHI contract amount is $3,632,024; which includes $166,913 in retainage and the amount of the pending final pay application ($785,653). Therefore, the total spent on construction costs by both Halvorson and Granquist is $4,462,517. • The project also included some non -construction related costs, which totaled $1,874,805. Land acquisition and pre -development activities totaled $1,021,442; project design (architect) totaled $430,000; and engineering, consulting, testing, project management, furniture, furnishings, EOC IS infrastructure, supplies, antenna tower, and inspections added another $423,363. City of Renton Memorandum August 16, 2004 Page 3 of 4 • In sum, the final project amount was $6,337,322; under the project appropriation by $66,678. The final project amount was over the previously presented project budget (8/11/03) of $5,883,131 by $454,191. These increases materialized incrementally as EKHI substituted actual costs for estimated costs during the completion of the project. The final update, contained in Pay Application #12, revealed the magnitude of the cost variance. Since the City was paying actual costs and had protections in place, the total costs had not exceeded the appropriation limit. To protect the City, staff took several precautions to ensure that all costs were legitimate and added value to the project. o The City's Project Manager was assigned space in the construction trailer in order to more closely oversee the daily work and to verify labor on site. o Due to the highly unusual circumstances attendant to this project, the risk of clerical duplication and error, and the need for the City to provide expert testimony for any legal proceedings related to Granquist's association with this project, the Community Services Department retained an expert construction cost consultant, Paul Buckholtz. He has reviewed all Change Orders and Pay Applications and can attest to their accuracy. The following elements, all contained in Change Order 5 in Appendix 2, deserve special explanation: o During the transition from Granquist to EKHI, subcontractors were given the opportunity to audit their records and submit claims for unpaid balances to the City. The City made these payments as of that date. One of the subcontractors, Robison Mechanical, misunderstood the process and brought a shortfall of $48,912.22 to our attention this spring. After some negotiation, review and verification of their records, and consultation with the City Attorney, it was determined that their claim is legitimate. o The original electrical subcontractor, Pro Electrical, Inc., went bankrupt several months after EKHI assumed the job. It was quickly discovered that they had not applied their previous payments to the suppliers whose invoices had been submitted in support of Pro Electrical's payment requests. They had used the funds to pay labor and keep their business afloat. In addition, they had seriously underbid the job. The labor and material costs that Pro Electrical incurred above their contract amount that remained to be paid were $150,119. The additional labor and material costs for EKHI to complete the work to contract specifications totaled an additional $65,475. The total of these costs was presented, with the supporting documentation that the Facilities Division required, on the final Change Order. City of Renton Memorandum August 16, 2004 Page 4 of 4 o The extended construction period created greater General Condition costs and an extension of the original EKHI Performance Bond. Although the General Condition costs were directly proportional to a reduced on -site presence, the combination of these two elements totaled roughly $40,000 of the total General Condition and Bond Costs. o Miscellaneous costs detailed in Appendix 2, totaling $71,188, account for the remainder of the $375,693 in change Order #5. • As a result of this audit and the actions of the City Attorney's office, restitution will be sought from Richard Granquist in an amount to be determined, but likely well over $500,000. The judge hearing the case has the option to add punitive damages of up to twice the restitution amount. Although it is not clear that Granquist has sufficient retained assets to pay that size of a judgment in a lump sum, the City Attorney's intent is to also attach the judgment to future earnings. CONCLUSION: The project was built according to the final plans and specifications. The work has been inspected and complies with City Code. The cost of construction represents real value added to the project. Attachments as stated Appendix 1 Budget History for Fire Station 12 2001 MU 1i50 OG Orig Budget Land. Acquisition �4000Ord 4905 Budget increase. Appropriate 54,000 from fund balance for a Limited Term CIP Coordinator. 1,204,000 2002* 500OOOOrig Budget - ',.,,'Ord 3,815Q004988 2002 Year End Budget Adjustments 4,315,000 2003 885NOOQOrd 5049 Year End Budget Adjustment from Fund Balance 3,336,800 Ord 5006 2003 Carryforward 4,221,800 2004 842,100 Ord 5070 2004 Carryforward Total Budget 6,404,000 * There was an additional budget of $80,000 for Debt Issue Costs in 2002 per Ord. 4988 8/3/2004 12:18 PM Appendix 2 EKHI Project Cost History (Includes Sales Tax) Original EKHI contract 1,929,324.00 CO/PCO Amount Change Order No. 1 1,067,907.84 Added to contract once detailed contractor's estimate was developed Change Order No. 2 PCO #18 - Balance of Steel Package 2,174.38 PCO #20 - Pro Electric Storage Container 358.08 " PCO #21 - Wood Doors by Wash Arch Hdwr 969.30 * PCO #22 - Robison Plumbing RFI's 4,869.79 * PCO #24 - Louver L-3 1,397.77 * PCO #25 - Eye Wash Station (383.41) " PCO #27 - Modifications to Entry Door 876.37 PCO #29 - Traffic Rev's & Street Marking 690.14 " PCO #31 - Hot Gas Bypass 5,517.73 * PCO #32 - Soffits 3,218.83 PCO #38 - Replace Painting Subcontractor 4,034.58 PCO #39 - Replace Flooring Subcontractor 1,592.85 PCO #40 - Replace Cabinet Subcontractor 7,565.25 • PCO #41 - Card Reader System 5,880.96 PCO #43 - Rough Carpentry Adjustment 69,834.00 PCO #44 - Washington State Sales Tax 9,556.50 Total C.O. #2 118,153.12 Change Order No. 3: * PCO #45 - Additional Outlets in Rm 209 1,137.01 * PCO #46 - Electrical Panel & Emerg Light 5,992.74 PCO #48 - Electricians 26,500.00 * PCO #49 - Catch Basins & Yard Drains 6,495.20 * PCO #50 - Antenna Tower Hookup 2,133.14 * PCO #51 - RFI 13, 16 & 20 1,761.06 * PCO #52 - Asphalt Road at Wheel Chair Ramp 2,519.57 " PCO #53 - Raise Catch Basins 1,095.46 " PCO #54 - Data Drops in Hamm Radio Room 1,095.46 " PCO #57 - GluLam 695.96 PCO #58 - Bounced Check 473.40 PCO #55 - Washington State Sales Tax 4,391.11 Total C.O. #3 54,290.11 Change Order No. 4: " PCO #59 - Additional Sealer in App Bay 1,532.57 " PCO #60 - Remote Reader 435.11 PCO #61 - General Conditions Jan -Feb 2004 76,687.30 * PCO #63 - Replace Glass 288.64 * PCO #64 - Gate Enlargement 688.20 PCO #65 - Washington State Sales Tax 7,023.44 Total C.O. #4 86,655.26 Change Order No. 5: * PCO #66 - Added GFI Outlets 648.78 " PCO #67 - Added Smoke Duct Detectors 2,479.68 PCO #68 - General Conditions Mar -Apr 2004 28,889.14 * PCO #69 - Added Top Soil 2,154.00 " PCO #70 - Delete Ansul System in Kitchen (1,000.00) * PCO #71 - Paint Touch Up 1,867.26 PCO #73 - Willows Equipment Rental 28,988.00 PCO #74 - Electrical Costs to EKHI to Complete 65,475.60 PCO #75 - Pro Electric Cost to Complete 125,174.26 (net contract balance) PCO #76 - Closing Bond Costs 11,244.00 PCO #77 - General Liability Costs 9,725.76 PCO #78 - EKHI Fee 31,404.92 PCO #79 - Budget Deficiencies in Paving & Fin. 33,916.06 PCO #80 - Innovative Interiors Extras 1,695.00 PCO #81 - Repair Damaged Drainage 2,478.00 PCO #72 - Washington State Sales Tax 30,372.44 Reconciliation amount 180.87 Total C.O. #5 375,693.77 TOTAL EKHI CONTRACT COST 3,632,024.10 RiceFergusMiller - contractor rebid meeting time 2,544.20 Direct Cost - Fastenal invoices during Granquist contract - minor supplier 515.26 * CO's that would have also applied to Granquist 54,367.18 contract as Change Orders RICE ARCHITECTURE & PLANNING, July 21, 2004 Peter Renner, Facilities Director City of Renton Renton City Hall 1055 South Grady Way Renton, Washington 98055 Re: Fire Station 12 Final Acceptance Dear Peter, STEVEN RICE I DAVID FERGUS I MICHAEL MILLER GREGORY BELDING I BOB MILLER-RHEES HOWARD STRUVE I RON EASTERDAY I JONATHAN WOOD I ED McMANAMNA With this letter we consider, to the best of our knowledge and belief, the project punch list work complete and in compliance with the contract documents as of July 21, 2004. Thank you for your assistance on this project, Peter. I look forward to working with you and your staff again in the near future. If you have any questions or comments, please feel free to contact me. Sincerely, Rice Ferg Mil r A rchitecturere & Planning, LLP. Edward A. McManamna Project Architect cc: Hyrum Rigtrup, E. Kent Halvorson, Inc. J J l7 z z z Q a W f V W cc x V K Q G W J J N 7 cc W W LL W V Cr 2 O V z O v z x Q 3 z O r 2 W cc m 2 0 0 0 E D IT I ON AIA DOCUMENT I G704-2000 Certificate of Substantial Completion (Instructions on reverse side) PROJECT: Renton Fire Department/ PROJECT NUMBER: 2001059.00 ;na,,,z a„d addr..si City of Renton Fire Station 12 CONTRACT FOR: General Construction 1209. Kirkland Ave. NE Renton,:Washington98056 CONTRACT DATE: to w ul CttyOf Renton TO CONTRACTOR: E. Kent Halvorson, Inc. (�•ameawnd address) (.^lame and address) 9840 Willows Road NE, Suite 200 1055 S. Grady Way Renton,.WA 98055 Redmond, Washington 98052 PROJECT OR PORTION OF THE PROJECT DESIG),IATED FOR PARTIAL OCCUPANCY OR USE SHALL INCLUDE: Entire Proleci.. WN.. tee work pertt-M*d under3 & Contr'-" M's been reviewed and found, to the Architect's best knowle�ge inform on at1 to be sti Qantially complete. Substantial Completion is the stage m the progress of The Vic en the iYork qt designated portion is sufficiently complete in accords;3eeL tth,lhort(attculmtsso thai:the Owner can occupy or utilize the Work for its intended uSe Thdate ofrJ6stanlialpisTpletrpri pf the Project or portion designated above is the date of`rsslJanCe *stabhhedvs�Cerp�e; which is also the date of commencement of a '1icalileivarra roes required b i? ie Coutraea ocuments, except as stated below: Rice Fergus Miller 5, 2004 Architecture +Plddhjh2,11T ay ARCHITECT DATE OF ISSUANCE A fist of Items to.be completed or correetecd;Is atiach reto. The failure to include any items on such list does not ahertlie resporisibihiy of ;the Contrac or to complete all Work in accordance with the Contract I5oc31mTits Unless otherwise agreed to in writing, the date of commencement of warranties for Items art rettac`tiedt <rvIile, the date of issuance of the final Certificate of !ms attached hereto within of Substantial Completion. too/i d DATE l complete and will assu a full i§uanee (date). City of Renton OWNER DATE The responsibilities of the Owner and Contractor`for security, maintenance, heat, utilities, d age to the Work and insurance shall be as follows: (h Ne 0 veers andConlrattor's legal 4 sihanoi counsel should determine and review insurance requirements and coverage.) ucnitett: Reproduction of the material herein or substantial quotation of its ion of the AIA violates the copyright laws of the United States and will subject Mg vi-o' ,Y+ copyright laws and will subject the violator to legal prosecution. OWNER 00 ARCHITECT CONTRACTOR FIELD ❑ OTHER ❑ 02000 AIA® AIA DOCUMENT G704-2000 CERTIFICATE OF SUBSTANTIAL COMPLETION The American Institute of Architects 1735 New York Avenue, N.W. Washington, D.C. 20006-5292 STATE O� State of Washington o Department of Revenue a Audit Procedures & Administration y°) PO Box 47474 ky iees �° Olympia, Washington 98504-7474 Reg.No.: Date: August 23, 2004 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTlYIE'T Y' , E CO , Y , City of Renton Assigned To Tracy Schuld 1055 South Grady Way Date Assigned Renton, WA 98055 Notice is hereby given relative to the completion of contract or project described below. Description of Contract Construction of Fire Station # 12 Contractor's Name E. Kent Halvorson Inc. Telephone No. 425-885-1983 Contractor's Address 9840 Willows Road NE, Suite 200, Redmond, WA 98052 Date Work Commenced December 2002 Date Work Completed June 21, 2004 Date Work Accepted August 23, 2004 Surety or Bonding Co. Safeco Insurance Company of America Agent's Address Safeco Plaza, Seattle, WA 98185 Contract Amount: Additions or Reductions: Sales Tax: Total $1,773,276.40 $1,564,981.04 $293,766.66 $3,632,024.10 Amount Disbursed: $3,465,111.18 Amount Retained: $166,912.92 Total: $3,632,024.10 (Disbursing Officer) Phone No: 425-430-6918 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. FORM REV 31 0020 (12-92) DC:CTY31 0020 11/99 bh CITY OF RENTON COUNCIL AGENDA BILL z AI N: Submitting Data: Planning/Building/Public Works For Agenda of: August 16, 2004 Dept/Div/Board.. Development Services Division Agenda Status Staff Contact...... Arneta Henninger X7298 Consent .............. X Public Hearing.. Subject: BROOKEFIELD FINAL PLAT Correspondence.. File NO.: LUA 04-058FP (Preliminary Plat LUA 03- Ordinance ............. 003) Resolution ............ X Old Business........ New Business....... Exhibits: 1. Resolution and legal description Study Sessions...... 2. Staff report and Recommendation Aug. 6, 2004 Information......... Recommended Action: Council concur Fiscal Impact: Expenditure Required... Amount Budgeted....... Total Project Budget N/A SUMMARY OF ACTION: Approvals: Legal Dept ......... X Finance Dept...... Other ............... Transfer/Amendment...... . Revenue Generated......... Share Total The recommendation for approval of the referenced final plat is submitted for Council action. This final plat subdivides 7.16 acres into 47 single family residential lots with sanitary sewer, storm drainage, street lighting, curb and gutter, sidewalks and street improvements. Design and construction of utilities, lighting and pavement will be approved, accepted or deferred (and a security device posted) as required through the Board of Public Works prior to recording the plat. All conditions placed on the preliminary plat by the City of Renton will be met prior to recording the plat. STAFF RECOMMENDATION: Approve the Brookefield Final Plat, LUA 04-058FP, with the following conditions and adopt the resolution. 1. All plat fees shall be paid prior to recording the plat. 2. All plat improvements shall be either constructed or deferred to the satisfaction of City staff prior to recording the plat. I: \Templates\AGNBHPII. doc/ CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING FINAL PLAT (BROOKEFIELD; FILE NO. LUA-04-058FP). WHEREAS, a petition for the approval of a final plat for the subdivision of a certain tract of land as hereinafter more particularly described, located within the City of Renton, has been duly approved by the Planning/Building/Public Works Department; and WHEREAS, after investigation, the Administrator of the Planning/Building/Public Works Department has considered and recommended the approval of the final plat, and the approval is proper and advisable and in the public interest; and WHEREAS, the City Council has determined that appropriate provisions are made for the public health, safety, and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools, schoolgrounds, sidewalks and other planning features that assure safe walking conditions for students who walk to and from school; and WHEREAS, the City Council has determined that the public use and interest will be served by the platting of the subdivision and dedication; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASIIINGTON, DO ORDAIN AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The final plat approved by the Planning/Building/Public Works Department pertaining to the following described real estate, to wit: See Exhibit "A" attached hereto and made a part hereof as if fully set forth 1 RESOLUTION NO. (The property, consisting of approximately 7.16 acres, is located in the vicinity of Hoquia Avenue NE and NE 10` Pl.) is hereby approved as such plat, subject to the laws and ordinances of the City of Renton, and subject to the findings, conclusions, and recommendation of the Planning/Building/Public Works Department dated August 6, 2004. PASSED BY THE CITY COUNCIL this day of , 2004. APPROVED BY THE MAYOR this Approved as to form: Lawrence J. Warren, City Attorney RES.1062:8/10/04:ma Bombe I. Walton, City Clerk day of Kathy Keolker-Wheeler, Mayor 2004. 2 CORE DESIGN, INC. BELLEVUE WA 98007 EXHIBIT A Legal Description Parcel A: Core Project No: 02055A 3/3/04 The north half of the southeast quarter of the northwest quarter of the northeast quarter of Sectio n 10, Township 23 North, Range 5 East of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Schewe Road Extn. by deed recorded under Recording Number 3261892; and except the south 160 feet of the west 330 feet. Parcel B: The south 80 feet of the west 330 feet of the north half of the southeast quarter of the northwest quarter of the northeast quarter of Section 10, Township 23 North, Range 5 East of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Shewe Road Extn. by deed recorded under Recording Number 3261892. Parcel C: The north 80 feet of the south 160 feet of the west 330 feet of the north half of the southeast quarter of the northwest quarter of the northeast quarter of Section 10, Township 23 North, Range 5 East of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Shewe Road Extn. by deed recorded under Recording Number 3261892. Parcel D: The north half of the south half of the southeast quarter of the northwest quarter of the northeast quarter of Section 10, Township 23 North, Range 5 east of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Shewe Road Extn. by deed recorded under Recording Number 3261892. I:\2002\02055A\Legal\02055AL0 Ldoc BROOMFIELD Y%C/N/TYRAP NOT AO SCAt£ 405 4 I z +[ NE IOTH W MEET W Z SM r3 9 10 1 Y __. E :4TH STREET tNE CREt"OWD R E N T 0 N CEM tAy 17 169 16 15 14 _— MAPLEd7C?OD -- (:�LF COUR:E 1471 )NE21hh ),I.-. *?01 {/r$' ■ j Belle- , K4;/N�Y1411 fl✓?�% lw' 4156957877 bo A23:B95.7!9d! DbSlGN ENG.PNfER.JNG. FL-A.NNING. - SURVEYING ,OEl; NO_ 072055A DEVELOPMENT SERVICES DIVISION BUILDING/PLANNING/PUBLIC WORKS CITY OF RENTON STAFF REPORT AND RECOMMENDATIONS APPLICANT: LOCATION: SUMMARY OF REQUEST: RECOMMENDATION: SBI Developing, LLC Brookefield Final Plat (Preliminary Plat LUA 03-003PP) File: LUA 04-058FP Hoquiam Ave NE and NE1 Oth PI Section 10, Twp. 23 N. Rng. 5 E. Final Plat for 47 single family residential lots with sewer, storm, streets and lighting. Approve With Conditions FINDINGS, CONCLUSIONS & RECOMMENDATION Having reviewed the record documents in this matter, staff now makes and enters the following: 1 21013 rL 1. 2. 3. 4. 5. 6. 7. 8. 9. The applicant, SBI Developing, LLC, filed a request for approval of a 47 lot Final Plat. The yellow file containing all staff reports, the State Environmental Policy Act (SEPA) documentation and other pertinent materials was entered into the record as Exhibit No. 1. The Environmental Review Committee (ERC), the City's responsible official, issued a Determination of Non -Significance -Mitigated on February 11, 2003, for the subject proposal. The subject proposal was reviewed by all departments with an interest in the matter. The subject site is located at Hoquiam Ave NE, NE loth PI, Ilwaco PI NE and NE 1 lth St. The new plat is located in Section 10, Twp. 23 N. Rng. 5 E. The subject site is a 7.16 acre parcel. The Preliminary Plat received City of Renton Council approval on August 4, 2003. The property is located within the R-8 zoning designation (single family - 8 dwelling units/acre). The Final Plat complies with both the Zoning Code and the Comprehensive Plan. 10. The Preliminary Plat was subject to a number of conditions as a result of both environmental review and plat review. The applicant has complied with the conditions imposed by the ERC: 1. The applicant shall install a silt fence along the down slope perimeter of the area that is to be disturbed. The silt fence shall be in place before clearing and grading is initiated, and shall be constructed in conformance with the specifications presented in of the 1998 King County Surface Water Design Manual. This condition will be required during the construction of both off -site and on -site improvements as well as building construction. Silt fencing has been installed in conformance with the specifications presented in the 1998 King County Surface Water Design Manual. 2. Shallow drainage swales shall be constructed to intercept surface water flow and route the flow away from the construction area to a stabilized discharge point. Vegetation growth shall be established in the ditch by seeding or placing sod. Depending on site grades, it may be necessary to line the ditch with. rock to protect the ditch from erosion and to reduce flow rates. The design and construction of drainage swales shall conform to the specifications presented in the 1998 King County Surface Water Drainage Manual. Temporary pipe systems can also be used to convey storm water across the site. This will be required during the construction of both off -site and on -site improvements as well as building construction. This measure has been met by action taken by the developer and the completion of construction of the approved engineering plans. 3. The project contractor shall perform daily review and maintenance of all erosion and sedimentation control measures at the site during the construction of both off -site and on -site improvements as well as building construction. This measure is being met by action taken by the developer. 4. The project Engineer shall submit weekly reports on the status and condition of the erosion control plan with any recommendations of change or revision to maintenance schedules to the Public Works Inspector. This measure is being met by the project soils engineer. S. Certification of the installation, maintenance and proper removal of the erosion control facilities shall be required prior to recording of the plat. This measure will be met by action of the developer prior to recording of the plat. 6. This project shall be subject to the 1998 King County Surface Water Design Manual. The approved engineering plans have been prepared according to the 1998 King County Surface Water Design Manual. 7. The applicant shall pay the appropriate Fire Mitigation Fee based on a rate of $488.00 per new single family residential lot prior to the recording of the final plat. These fees shall be paid lot prior to the recording of the final plat. 8. The applicant shall pay the appropriate Traffic Mitigation Fee based on $75.00 per each new average daily trip associated with the project prior to the recording of the final plat. These fees shall be paid lot prior to the recording of the final plat. BROOKEFIELDFP.DOC/ 9. The applicant shall pay the appropriate Parks Mitigation Fee based on a rate of $530.76 per each new single family home prior to the recording of the final plat These fees shall be paid lot prior to the recording of the final plat. 11. In addition, the applicant has complied with the conditions imposed as a result of Preliminary Plat: 1. The applicant shall obtain demolition permits and complete all necessary inspections and approvals for all existing structures not located on what would become new Lot 30. The satisfaction of this requirement shall be subject to the review and approval of the Development Services Division prior to the recording of the final plat. A demolition permit has been issued by the City and an existing shed was removed from the site and approved by the City. 2. A homeowner's association or maintenance agreement shall be created concurrently with the recording of the final plat in order to establish maintenance responsibilities for all private drives. A draft of the document(s) shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to the recording of the final plat. Documents forming the Homeowner's Association have been submitted to the City for review and approval along with the Final Plat application. These documents will be recorded concurrently with the Final Plat. 3. The applicant shall be required to install a "Private Road" sign with addresses being served from the private drives at the intersections of the private roads and the proposed 42 foot wide internal public street, prior to final plat approval. Road signs have been installed and approved by the City. 4. The applicant shall be required to have all drainage facility maintenance agreements and easements ready to record, prior to final plat approval. All drainage facility maintenance agreements and easements have been submitted to the City for review along with the application for the Final Plat. 5. The applicant shall comply with the conditions imposed by the ERC. This condition will be met through action taken by the developer and the completion of the site improvements according to the approved construction plans. 6. The applicant shall use a tight line system to convey storm water to Honey Creek and shall provide the necessary legal documents permitting a tight line system to cross property between the subject site and Honey Creek and to convey storm water across that or those intervening third party properties. This condition has been met by action taken by the developer and the completion of the site improvements according to the approved construction plans. The Final Plat generally appears to satisfy the conditions imposed by the preliminary plat process and therefore should be approved by the City Council. BROOKEFIELDFP.DOC/ RECOMMENDATION: The City Council should appr( 1) All plat improvements shz to the recording of the pla' 2) All fees shall be paid prior SUBMITTED THIS 6TH D) BROOKEFIELDFP.DOC/ BROOKEFIRD yIOINV YMA�f Or 7V SCAT£ ;os 5 4AP- 3 2. WAG 101H MEET til � .g w 1 o K `;7 7M STREET CtUNWOoo R E N T 0 N CEMETERY 17 16 18 15 ; F-h 1. MAPLEV/ CALF C�tR� /�/1= I.4i1.7 NF PO* Ffdjf;#[01 .. "061w, Woo-vtar 98007 �C44�`i�IJ 475.06&7677 fbi423:883..7"3 06SlGTl ENGINEERING: - PLANNING • SURVEYING r 400m NO055:A CORE DESIGN, INC. BELLEVUE WA 98007 EXHIBIT A Legal Description Parcel A: Core Project No: 02055A 3/3/04 The north half of the southeast quarter of the northwest quarter of the northeast quarter of Sectio n 10, Township 23 North, Range 5 East of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Schewe Road Extn. by deed recorded under Recording Number 3261892; and except the south 160 feet of the west 330 feet. Parcel B: The south 80 feet of the west 330 feet of the north half of the southeast quarter of the northwest quarter of the northeast quarter of Section 10, Township 23 North, Range 5 East of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Shewe Road Extn. by deed recorded under Recording Number 3261892. Parcel C: The north 80 feet of the south 160 feet of the west 330 feet of the north half of the southeast quarter of the northwest quarter of the northeast quarter of Section 10, Township 23 North, Range 5 East of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Shewe Road Extn. by deed recorded under Recording Number 3261892. Parcel D: The north half of the south half of the southeast quarter of the northwest quarter of the northeast quarter of Section 10, Township 23 North, Range 5 east of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Shewe Road Extn. by deed recorded under Recording Number 3261892. I:\2002\0205 5A\Legal\0205 5AL01. doc BROOKEFIELD A PORTION OF THE NW 1/4 OF THE NE 1/4, SEC. 10, TWP. 23 N., RGE. 5 E., W.M., CITY OF RENTON, KING COUNTY, WASHINGTON BASIS OF BEARINGS NO'02'42'E BETWEEN ME MONUMENTS FOUND AT THE EAST QUARTER AND THE NORTHEAST SECTION COWER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST.. Wm.. PER REF. I SURVEYOR'S NOTES 1. ALL TITLE INFORMATION SHOWN ON THIS MAP HAS BEEN EXTRACTED FROM FIRST AMERICAN TITLE INSURANCE COMPANY SUBDIVISION GUARANTEE ORDER NO. 42D9-397156 DATED MAY 21, 204. N PREPARING THIS MAP, CORE DESIGN, INC. HAS CONDUCTED NO INDEPENDENT TITLE ARCH NOR IS CORE DESK" NC. AWAAE aF ANY TITLE ISSUES AFFECTING THE SURVEYED PROPERTY OTHER THAN THOSE SHOWN ON THE MAP AND DISCLOSED BY REFERENCED FIRST AMERICAN TITLE INSURANCE COMPANY COMMITMENT. CORE DESIGN, NO. HAS RELIED WHOLLY ON FIRST AMERICAN TIME COMPANY REPRESENTATIONS OF ME TITLYS COFDITIDN TO PREPARE THIS SURVEY AND THEREFOR CORE DESOL INC. Ou CS ME MAWS ACCURACY AND COMPLETENESS TO THAT EXTENT. 2. PROPERTY AREA - 312,O164 SQUARE FEET (7.1629! ACRES). 3. ALL MONUMENTS SHOWN AS FOUND WERE FELD VISITED N ,SLILY. 2M. UNLESS SHOWN OTHERWISE, 4. ALL DISTANCES ARE IN FEET. 5, THIS IS A FIELD TRAVERSE SURVEY. A SOQOA FIVE SECOND COMBINED ETECMONIC TOTAL STATION WAS USED TO MEASURE THE ANGULAR AND DISTANCE RELATIONSHIPS BETWEEN THE CONTROWNG MOU ENTATION AS SHOWN. CLOSURE RATIOS OF THE TRAVERSE MET OR EXCEEDED THOSE SPECIFIED IN WAC 332-130-090. DISTANCE MEASURING EQUIPMENT HAS BEEN COMPARED TO AN N.G.S. BASELINE WITHIN ONE YEAR OF ME DATE OF THIS SURVEY. 6. ME SECTION SUBDIVISION SHOWN HEREON IS BASED ON THAT RECORD OF SURVEY BY BUSH. ROED AND HITCHINIM RECORDED UNDER RECORDING NO. 9605149004 (REF. NO. 1). REFERENCES 1. RECORD OF SURVEY BY BUSH. ROOD AND HITCHING$. REC. NO, 9805141)004. RESTRICTIONS I. fMS SITE IS SUB.ECT TO FACILITY CHARGES IF ANY. INCLUDING, BUT NOT UMIM0 TO, HOOK-UP OR CONNECTION CHARGES AND LATECOMER CHARGES FOR WATER OR SEWER FACILITIES OF ME CITY OF RENTON AS DISCLOSED: BY INSTRUMENT RECORDED UNDER RECORDING NUMBER 8612031456. 2. THIS SITE IS SUB.ECT TO ME TERMS AND PROVISIONS OF AN EASEMENT TO SNOWALMIE FALLS AND WHITE RIVER POWER COMPANY FOR A POLE LINE AS DISCLOSED 8Y INSTRUMENT RECORDED UNDER RECORDING NUMBER 347794, BASED ON THE LOCATION OF THE EXISTING FACIUTES THIS EASEMENT 5 HOT LOCATED ON THIS STE. 3. THIS STE IS SUB,ECT TO THE TERMS AND PROVISIONS OF AN EASEMENT M PUGET SOUND POWER AND LICNT COMPANY FOR ME ELECTRIC MANSMISSION AND DISIRO UTION UNE AS DISCLOSED BY INSTRUMENT RECORDED UNDER RECORDING NUMBER 31209110. ME LEGAL DESCRIPTION CONTAINED IWTHIN SAID INSTRUMENT IS NSUETICIENT TO DETERMINE ITS EXACT LOCATION WITHIN ME SITE 4. THIS SITE IS SUB.ECT M THE RIGHTS OF DNG COUNTY 10 MANE NECESSARY SLOPES FOR CUTS OR FLLS AS GRANTED IN DEED RECORDED UNDER RECORDING NUMBER 3261092. a 5 4 W3 2 IC 6� ta` 4 Y K roN SITE 8 9 10 ii ]� lRIE1ERT R E N T 0 N 17 16 16 15 14 RW mmR YON/TYNAP N = wY LUA-)[X-XXXFP LND-10-0377 ^ I FOUND 1/2" RESAT WHIN RED PLASTIC .. CAP STAMPED "PLS I FOND 1/2" REBAR 1M 9". 0.2E- X 0.2'5. WM RED PLASRC CAP OF CORNER (UNREADABLE), 0.2E X fN. UNE SE 1/4, NW 1/4. HE 1/4. "' t0-23-5 0." OF CORNER / N88'14'13'W BIT.48 •3am - 27 26 25 24 23 22 21 20 19 i TRACT A 0 w l N.E. 11TH- J I \, 18 4ll m 3 a 28 29 30 31 34 35 yr 1] i V 4 3) 16 < 32 33 V ul 47 a6 45 M 4S 42 41 40 39 4 Zu W a $ N.E. 10TH PLACE 13 0 �g O a_ o_ l 2 �6j 1 2 3 4 5 6 7 8 9 10 _ 001 Il -Na 631.69 �5. LINE N 1/2, S 1/2. SE 1/4. NW 1/4. NE 1/4. SEC, 10-23-5 FOND 1/2 REBAR WM FOND 1/2" REBAR 'MTH ' YELLOW PLASTIC OAP YELLOW PLASTIC CAP STAMPED "GEO-ONENSONS STAMPED •GEO-DIMENSIONS LS 15025•, 0.1T. M LS 15025", 0.1'E. % U2N. CORNER OF CORNER 1 - - - _ 661.78 lI1 T\ N38'1E'10"W • S. LINE HW 1/4. HE 1/4. SEC. )G-23-5 - - SCALE: 1" = 100' 50 0 2O N Ott O RENTON CONTROL PaNr N0. INS - 4' IIIIILJJ��-�� ODKREE MOKI-OT WITH 1/2" CTPPLTR PIN D'ML 1.5 N CASE MONUMENT NOT SLAT' FM IELO LOCATION PER RE. Na I aTT OF RE IM CCNtRIl PORT M Im MONUMENT NOT SEARCHED FOR NOD L-I`w PER REF. NO.. 1 a 8 �I FOND 2• DIMEMP �In GONCREE IRauuDHr W/TACX DWN. 1.6 N 31r case WOUMBIT HIM SUBDIVISION �,pp A4A; 4�T Lij 10 SEAROH _ HGB LB DmcAnD°RN t5 PERR,. N0. I DIAGRAM KT.S. ��• a1B6 �4L LAT ffiD11B,. f 06 147111412918 PE-1N 101 �oa Bel/ewe, W-bkw aR 98007 /DESIGN 425.8857877 FaA 4218657763 ENGINEERING • PLANNING • SURVEYING JOB NO_ 02055A CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Economic Development, Neighborhoods & Strategic Planning Staff Contact...... Mark Santos -Johnson (ext. 6584) Subject: Owner -Occupied Housing Incentives - Extension & Modification Exhibits: • Issue paper • Text for Renton Code 4-1-210 Waived Fees (owner - occupied housing incentives) • Examples of potential development & mitigation savings • Additional information regarding marketing efforts for the 55 Williams -condominium project and feedback from a redonal housing developer Al #: For Agenda of: August 16, 2004 Agenda Status Consent .............. Public Hearing... Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to the Planning & Development Committee Legal Dept......... Finance Dept...... Other ............... X Fiscal Impact: Expenditure Required... 0 Transfer/Amendment....... Amount Budgeted.......... 0 Revenue Generated......... 0 Total Project Budget 0 City Share Total Project.. 100 % Summary of Action: In August 2001 the City Council approved the "Owner -Occupied Housing Incentive District" to help encourage owner -occupied housing in the Center Downtown and the Residential Multi -Family Urban zoning areas downtown (Renton Code 4-1-210 Waived Fees). The incentives were useful in helping to establish the 37-unit 55 Williams condominium project as the first owner -occupied housing development in downtown in many years. The incentives will sunset on October 1, 2004, unless extended by City Council action. Staff Recommendation: • Extend the owner -occupied housing incentives in place for downtown Renton for three years, until October 1, 2007, unless otherwise extended by the City Council. • Modify the eligibility criteria to clarify that the owner -occupied housing incentives apply to (a) multi -family housing projects with a minimum of four units; and (b) new construction only, unless a renovation of an existing structure is approved by the EDNSP Administrator. • Adopt an ordinance to extend and modify Renton Code 4-1-210 Waived Fees as described above. H:\EDNSP\Council\Issue Papers -Agenda Bills-Ctte Reports\2004\Owner-Occupied Housing Incentives Agenda Bill 8-9-04.doc CITY OF RENTON ECONOMIC DEVELOPMENT, NEIGHBORHOODS, AND STRATEGIC PLANNING DEPARTMENT MEMORANDUM DATE: August 9, 2004 TO: Don Persson, Council President City Council Members VIA: ��' \,)Mayor Kathy Keolker-Wheeler FROM: Alex Pietsch, Administrator KV-4 STAFF CONTACT: Mark Santos -Johnson, Economic Development Specialist (ext. 6584) SUBJECT: Owner -Occupied Housing Incentives - Extension & Modification ISSUE: Should the City renew the owner -occupied housing incentives in place for downtown Renton (now scheduled to expire on October 1, 2004)? Should the City modify the eligibility criteria to better clarify priorities? RECOMMENDATION: Extend the owner -occupied housing incentives in place for downtown Renton for three years, until October 1, 2007, unless otherwise extended by the City Council. • Modify the eligibility criteria to clarify that the owner -occupied housing incentives apply to (a) multi -family housing projects with a minimum of four units; and (b) new construction only, unless a renovation of an existing structure is approved by the EDNSP Administrator. BACKGROUND SUMMARY: Overview On August 13, 2001 the City Council approved the "Downtown Owner -Occupied Housing Incentive District" to help encourage owner -occupied housing in the Center Downtown (CD) and Residential Multi -Family Urban (RM-U) zoning areas downtown. Established by Ordinance #4913 on August 27, 2001, the provision allowed certain development and mitigation fees to be waived for "For Sale" housing within the district. Fees which may be waived include building permit fees, utility system development charges, Public Works plan review and inspection fees, and mitigation fees. Waived mitigation fees will be replenished from tax revenues from the projects over time. The August 9, 2004 Page 2 fee waivers were effective for building permits issued after August 13, 2001, and will sunset on October 1, 2004, unless extended by City Council action. (See Attachment 1 for the complete text of Renton Code 4-1-210 Waived Fees.) As of 2001, the City had been very successful in attracting new, higher density apartments to the downtown area. The Renaissance Apartments opened in January 2000 with 110 apartment units and Burnett Station opened in July 2001 with 58 apartment units. The Metropolitan Place was under construction and expected to open in December 2001 with an additional 90 apartment units. Other additional potential apartment projects were also proposed downtown, including a project at 5' & Williams and a project at 95 Burnett Avenue S, the site of the former Lande Feed Store. (Although both of these projects have changed over time, both apartment projects are still planned for construction within the next year.) However, no new "for sale" housing had been developed in downtown Renton for quite a few years. Although EDNSP had been encouraging condominium development in downtown Renton, there were a limited number of developers actively building condos in the region at that time because of liability issues and the related insurance costs. In addition, downtown Renton was an untested condo market and some felt that perhaps it was too early for condo projects to be successful downtown at that time. For example, all three of the above Dally Homes apartment projects were built to "condo standards" with the ability to potentially convert the units to condos in the future, but the developer was not (and still is not) interested in establishing them as condos at that time. Example of Potential Development and Mitigation Savings As of the summer 2001, there were two potential condo projects proposed in downtown Renton, the 37-unit 55 Williams project and the 10-unit 110 Williams project. Based on the analysis completed at the time (See Attachment 2), the 55 Williams project expected to receive a total savings of approximately $118,994 from the owner -occupied housing incentives, including $43,748 in fire, transportation and parks mitigation fees, $41,440 in water and wastewater system development charges, and $33,806 in building permit fees. (There were no surface water system development charges since 100 % of the site was already an impervious surface from the prior use.) The 110 Williams project expected to receive a total savings of $32,507 from the incentives, including $11,820 in mitigation fees, $11,200 in system development charges, and $9,487 in building permit fees. Utilization of Owner -Occupied Incentives Since August 2001 With the adoption of the Downtown Owner -Occupied Housing Incentive District in August 2001, Centex Homes proceeded with construction of the 55 Williams project later that year. However, the 110 Williams project did not proceed as planned for a variety of reasons. Currently, there are two potential condo projects proposed in downtown Renton, the 50-unit Chateau de Ville at 110 Williams Avenue S (the same site but a different developer than noted above) and the 15 to 21-unit Burnett Court at 311 Burnett Avenue S. In addition, other developers have expressed an interest in considering condo development at other downtown Owner -Occupied Housing Incentives Issue Paper 8-9-04.doc August 9, 2004 Page 3 locations. However, none of these projects have submitted a building permit application yet to utilize the owner -occupied housing incentives. Although one or more projects may still submit an application and receive a building permit by the September 30, 2004 deadline to take advantage of the incentives, the 55 Williams project is the only project that has utilized the incentives to date. The fees waived by the City for this project total approximately $118,994, including $43,748 in fire, transportation and parks mitigation fees, $41,440 in water and wastewater system development charges, and $33,806 in building permit fees. For the 55 Williams project, the incentives worked out to a savings of approximately $3,216 per unit. Experience of Centex Homes Marketing the 55 Williams Project When Centex Homes proposed developing the 55 Williams project, EDNSP perceived that the proposed owner -occupied housing incentives would help offset the anticipated additional challenges that the company would encounter in marketing condos in downtown Renton. In fact, the incentives provided an additional catalyst to support Centex Homes' commitment to proceed with construction of the project in late-2001. Although none of the key Centex staff involved in the development of the 55 Williams project still work with the company, EDNSP staff connected in early -July, 2004, with Bill Salveson, the primary sales agent for the project during the last two and a half years. Mr. Salveson noted that there was still one of the 37 condo units available for sale at that time. He identified a number of things that Centex could have done differently to better market the project. However, he also described the sales absorption rate as "ridiculously low" - 36 units sold in 31 months. He said a good absorption rate would be 3 units per month. Unfortunately, Mr. Salveson could not give provide cost figures for the marketing of the 55 Williams project since pre -sales and marketing started in December 2001. However, he said that it easily took more than twice as long to sell the units as Centex expected or as would have been the norm for other condo products in other markets - and there was still one unit to sell. Nonetheless, when all is said and done, Mr. Salveson said that the "building is beautiful," there are wonderful residents at the building, and "the people who did buy there are very happy". He also said that he thinks condo products will do better in downtown Renton in the future. "The next one will go easier. " (For additional information regarding Mr. Salveson's comments, please see Attachment 3.) Extension and Modification of Owner -Occupied Housing Incentives The Washington State Legislature has been working to address some of the liability issues related to condos to help stimulate more condo development in the state. Although some progress has been made, many developers are still reluctant or unwilling to build condos in the current environment. For the developers who are building condos, there are other stronger market areas for them to develop their projects than downtown Renton. Consequently, it is still a challenge to promote owner -occupied housing in downtown Renton. Owner -Occupied Housing Incentives Issue Paper 8-9-04.doc August 9, 2004 Page 4 In December 2003, the City Council established the Multi -Family Property Tax Exemption to help stimulate construction of new multi -family development in selected targeted areas, including downtown, South Renton, the Highlands, and North Renton. As adopted, the program allows owners of eligible multi -family housing projects (e.g., apartments or condominiums) to receive a partial property tax exemption for up to 10 years as an added financial incentive for developers to create multi -family housing in targeted areas in our community. Although the Multi -Family Property Tax Exemption applies to both eligible condos and apartments in the Center Downtown (CD) and Residential Multi -Family Urban zones in downtown Renton, most of the developers who have expressed an interest to EDNSP staff in utilizing the new Multi - Family Property Tax Exemption are considering apartments rather than owner -occupied housing. EDNSP staff recently spoke with Charlie Conner from Conner Homes regarding his experience with condo development and his perspective about the usefulness of the City's condo incentives. (Mr. Conner is owner and President of Conner Homes, which recently completed the 61-unit Sienna single-family development on Jericho Avenue NE off of NE 4th Street. They are currently working on the Laurelhurst project, a potential 139-unit single-family development on Duvall Avenue NE at NE Second Street. Conner Homes has also developed condominium projects, including a new luxury condo project in the Green Lake area of Seattle.) Mr. Conner affirmed that the condo business is still pretty tough due primarily to insurance problems and said that is why they generally do not do them anymore. However, he shared the following information from his experience and perspective. In discussing the City's condo incentives, he thought that they could only help us with our redevelopment areas. He said that all condo developers are faced with the same problems throughout the state. So, if Renton offers incentives, it will make the area(s) targeted by the City more competitive than other areas or jurisdictions. However, he thought the City should restrict the incentives to the core area(s) where there is a challenge in getting the desired housing. (For additional information regarding Mr. Conner's comments, please see Attachment 4.) When the original owner -occupied housing incentives were established in 2001, EDNSP envisioned that the incentives would be utilized primarily for larger, new multi -family projects - as it was for the 55 Williams project. However, it is possible that developers could try to use the incentives for low -density development such as single-family houses, duplexes, and/or triplexes in the Center Downtown (CD) or Residential Multi -Family Urban (RM-U) zoning areas downtown. In addition, EDNSP staff believes that it could be useful to limit the incentives to new construction, unless the renovation of an existing structure is approved. Consequently, EDNSP recommends modifying the eligibility to clarify that the owner -occupied housing incentives apply within the expanded targeted areas to (a) multi -family housing projects with a minimum of four units; and (b) new construction only, unless a renovation of an existing structure is approved by the EDNSP Administrator. Owner -Occupied Housing Incentives Issue Paper 8-9-04.doc August 9, 2004 Page 5 CONCLUSION: The owner -occupied housing incentives established in August 2001 were useful in helping to establish the 37-unit 55 Williams project as the first owner -occupied housing development in downtown Renton in many years. However, the conditions that prompted the Council to adopt the incentives in 2001 (liability issues and additional marketing requirements) are relatively unchanged. Although there continues to be some interest and plans for additional potential condo development downtown, EDNSP believes that future prospects will be improved if the owner -occupied housing incentives are extended for another three years, through September 30, 2007, unless otherwise extended by the Council. To help ensure that the incentives are utilized by projects that advance the City's redevelopment priorities, EDNSP recommends modifying the eligibility to clarify that the owner -occupied housing incentives apply to (a) multi -family housing projects with a minimum of four units; and (b) new construction only, unless a renovation of an existing structure is approved by the EDNSP Administrator. Enc: Renton Code 4-1-210 Waived Fees Examples of Potential Development & Mitigation Savings 7/7/2004 e-mail regarding Bill Salveson's comments about marketing the 55 Williams project 6/29/2004 e-mail regarding Charlie Conner's feedback about condominiums in Renton CC. Jay Covington Victoria Runkle Gregg Zimmerman Lee Wheeler Dennis Culp Ben Wolters Neil Watts Owner -Occupied Housing Incentives Issue Paper 8-9-04.doc Attachment 1 4-1-210 WAIVED FEES To encourage owner -occupied housing in the CD and RM-U zones, certain development and mitigation fees for "For Sale" housing may be waived. Fees which may be waived include building permit fees, utility system development charges, Public Works plan review and inspection fees, and mitigation fees. Waived mitigation fees will be replenished, at the Council's discretion, from tax revenues from the projects. These fee waivers are effective for building permits issued after August 13, 2001, and will sunset on October 1, 2004, unless extended by City Council action. (Ord. 4913, 8-27-2001) Attachment 2 Examples of Potential Development & Mitigation Savings 55 Williams 37 condominium units Fire mitigation Transportation mitigation Parks & Rec mitigation Water System Development Wastewater Sys. Development Building Permit Fees (based on $8,323,875 construction valuation)` $388/unit $75 x 5.86 new trips/unit $354..51 /unit $665/unit $455/unit Mitigation subtotal System Development subtotal $5,608.75 for first $1,000,000 in value $3.65 for each additional $1,000 or fraction thereof Building Permit Subtotal Construction Valuation was calculated using $125/sf estimated construction cost and 66,591gross square feet (including 17,661sf structured parking). 110 Williams 10 townhome units Fire mitigation Transportation mitigation Parks & Rec mitigation Water System Development Wastewater Sys. Development Building Permit Fees (based on $2,062,500 construction valuation)' $75 x 5.86 new trips/unit $354.51 /unit $665/unit $455/unit Mitigation subtotal System Development subtotal $5,608.75 for first $1,000,000 in value $3.65 for each additional $1,000 or fraction thereof Building Permit Subtotal $ 14,356.00 $ 16,275.00 $ 13,116.87 $ 43,747.87 $ 24,605.00 $ 16,835.00 $ 41,440.00 $ 5,608.75 $ 28,196.92 $ 33,805.67 $ 3,880.00 $ 4,395.00 $ 3,545.10 $ 11,820.10 $ 6,650.00 $ 4,550.00 $ 11,200.00 $ 5,608.75 $ 3,878.13 $ 9,486.88 T, t4PP mIIt,Cost $ kV;1506 98D ' Construction Valuation was calculated using $125/sf estimated construction cost and an average unit size of 1,650sf. Mark Santos Johnson 55 W illiams Project Owner Occupied Housing Incentives Page 1 Attachment 3 From: Mark Santos -Johnson To: Pietsch, Alexander Date: 7/7/2004 4:46:18 PM Subject: 55 Williams Project - Owner Occupied Housing Incentives Alex, I connected with Bill Salveson today regarding the 55 Williams condo project. Although he left Centex Homes at the end of March to accept a listing with Windermere Builder Services for a high-rise project in Belltown, he recently was retained by Centex as the listing agent for the final remaining condo unit at 55 Williams (recently reduced from $210,000 to $199,500). [The Centex website (http://www.centexhomes.com/N44368.asp) shows 5 units remaining and the old phone number which has been disconnected. Mr. Salveson can be reached at his cell phone at 206-571-5197.] Although he currently is not a Centex employee, he does represent them for the 55 Williams project. Unfortunately, he said that none of the principals at Centex involved with the development of the 55 Williams project are still employed with the company. However, as the Centex sales agent for the 55 Williams project from June 2002 through March 2004, he felt very comfortable commenting on the marketing issues related to project. Here are some of the comments he provided: Centex started the pre -marketing and marketing for the project much too soon (i.e., beginning with a construction kick-off celebration party and the opening of the marketing center at Burnett Station in December 2001). Given the market in downtown Renton and the fact that no similar products had been built there, it was extremely difficult to sell units before the building was constructed [e.g., there was only one pre -sale (from May 29, 2002) when he started on June 1, 2002]. People weren't willing to buy the product when there was just a "hole in the ground". As of summer 2002, only 8 or 9 units had been sold. In September 2002 there was another big party when they started to hang sheet rock at the building. He believes that Centex could have effectively delayed sales (and the major costs involved in their initial marketing) until the September 2002 party (e.g., advertise the product to build up demand and establish a reservation program, but without an active marketing center and sales staff). It was difficult selling the specific product that Centex built in our market. He thinks the product would have done well in Capital Hill or maybe even West Seattle. However, most prospective buyers in Renton wanted a residence with more "size & value". For example, the 8 larger end -units sold first, although they were in the $300,OOOs. (People were willing to buy them because of the additional space and the value of the corner views.) However, he thinks more people would have been willing to buy a condo in downtown Renton if the units had more square footage for less money (e.g., with less costly finishes). Centex started pre -sales marketing in December 2001 and still has one of the 37 units remaining. That's 36 units sold in 31 months. He described this absorption rate as "ridiculously low". A good absorption rate would be 3 units per month. People could buy townhomes for $185K to $200 with significantly more square footage in other locations. Given the current amenities and lifestyle available in downtown Renton, it was very hard to sell an urban -scale, 900 sf condo unit for $235,000. When I asked him about pricing, he said that there were major price adjustments ($20K to $40K decreases per unit) before he came on board (i.e., prior to June 2002). Although there were some price adjustments on specific units since then, there were no major across-the-board increases or decreases in price in the last two years. The pricing started high and was dropped significantly and fairly quickly thereafter. A more traditional approach would be to price low, sell to a growing number of buyers and increase the price as demand grows for the product. Because of the problems with the original pricing and sells, it was impossible to Mark Santos Johnsoh 55 Williams Proaect Owner Occupied Housing Incentives Page 2 create a sense that the prices would go up or that the units wouldn't be around for people to purchase later if they wanted. The project never created a sense of demand. Unfortunately, Mr. Salveson couldn't give me cost figures for the marketing of the 55 Williams project since December 2001. However, he said that it easily took more than twice as long as Centex expected or as would have been the norm for other condo products in other markets. However, when all is said and done, he said that 'the building is beautiful', there are 'wonderful residents' at the building and 'the people who did buy there are very happy". For the record, he thinks condo products will do better in downtown Renton in the future. "The next one will go easier". Mark CC: Wolters, Ben Mark Santos Johnson Charlie Conner Condominiums in Renton Page 1 Attachment 4 From: Mark Santos -Johnson To: Pietsch, Alexander Date: 6/29/2004 4:36:47 PM Subject: Charlie Conner - Condominiums in Renton Alex, In response to the Mayor's suggestion and your request, I connected with Charlie Conner (a Renton High School alumnus) at the Conner Homes Company recently. I talked with him regarding his experience with condominium development and his perspective about the usefulness of the City's condo incentives (i.e., waived building permit fees, utility system development charges, plan review & inspection fees and impact/mitigation fees) to encourage condominium construction in Renton. Mr. Conner affirmed that the condo business is pretty tough due, in his mind, primarily to insurance problems. He said that's why he got out of it. However, he was more than willing to talk with me regarding his experiences and perspectives. He said that the following two industry changes would substantially help improve the environment for condo development: (a) limit responsibility and payouts for settlements only to the insurance policy now in effect for a property (not every insurance company that has ever insured a property); and (b) enforce binding arbitration for settlements. However, he said that he thought industry changes would continue to be difficult to secure, especially since attorneys commonly take 30% to 40% of settlement awards and, consequently, are heavily invested in keeping the status quo. Essentially, he said that the condos being developed today are either being built without insurance (a risk he can't understand developers taking) or built in big enough and high enough caliber residences that the developer can bury the typical $4,000 to $5,000 per unit cost for insurance (e.g., $300,000 to $400,000 priced condos as opposed to $150,000 priced condos). In discussing the City's condo incentives, he thought that they could only help us with our redevelopment areas. He said that all condo developers are faced with the same problems throughout the state. So, if we offer incentives, it will make the area(s) targeted by the City more competitive than other areas or jurisdictions. In talking about whether to extend the City's condo incentives to other areas of the City (e.g., to the Highlands and North Renton area to parallel the targeted areas for the Multifamily Property Tax Exemption), he said that he thought we should restrict the incentives to the core area(s) where we have a challenge in getting the desired housing. For example, he said that we didn't need any incentives along the NE 4th Street corridor because there were many developers willing to build there without any incentives (i.e., available land and strong demand). In discussing other specific areas of the City, he thought the "downtown core" made sense because we need a certain density level to make things work. He also thought it made sense to encourage more housing development in the "Highlands redevelopment area". In regards to the Boeing/North Renton area, he thought it might be useful there since it would encourage developers to do housing and help achieve a critical mass. However, of the three areas, he seemed less clear about whether the condo incentive was appropriate or necessary for what he described as the "Lake Washington" area. He encouraged us to include/maintain flexibility in our regulations and requirements. For example, some jurisdictions require ground floor retail in projects when it would make more sense in some markets to require that space be built in a manner that would allow the space to be used for office now and then converted to retail later. I described the current flexibility for the City's Multifamily Property Tax Exemption for the EDNSP Administrator to decide whether to waive the mixed use requirement in applicable areas and he thought that made sense. For the record, Mr. Conner said that he likes working with the City of Renton and that he finds the City ondominiums in Renton Mark Santos Johnson Charlie Conner CPage 2 progressive. He said that staff understand the economics of projects and is a pleasure to work with. He was pleased with their successful Sienna project (which I praised as a wonderful addition to Renton's housing choices) and said that he was working on another proposed single family development near Maplewood Heights Elementary in Northeast Renton. Finally, Mr. Conner volunteered that he hopes the City saves the airport as Boeing and the City evolve in the future. He said there were very few general aviation airports in the area and he thought the airport was a good economic development tool that could be better marketed as such for the City. Please let me know if you have any questions. Mark CC: Wolters, Ben CITY OF RENTON COUNCIL AGENDA BILL • Submitting Data: Planning/Building/Public Works For Agenda of: . Dept/Div/Board.. Transportation Systems August 16, 2004 Agenda Status Staff Contact...... Ryan Zulauf, Ext. 7471 Consent .............. Public Hearing.. Subject: Correspondence.. Renton Municipal Airport Ordinance ............. Apron C Utilities Project — Budget Amendment Resolution............ Old Business........ New Business ....... X Exhibits: Study Sessions...... Issue Paper Information......... Recommended Action: Approvals: Legal Dept......... Refer to Transportation/Aviation Committee Finance Dept ...... X Other. Fiscal Impact: Expenditure Required... Transfer/Amendment....... $420,968 Amount Budgeted....... $319,637 (2004) Revenue Generated......... Total Project Budget $358,000 (2003) City Share Total Project.. $740,605 (2004) SUMMARY OF ACTION: The Apron C Utility Project was established to separate City -owned facilities on the Airport from The Boeing Company's utility system (power, fire water, potable water, gas, compressed air). Since 2003, the City has installed a new water main and meters to three City -owned buildings, severed the Boeing water lines from these buildings and cut and capped a Boeing potable water line serving the Apron C restroom. This work was a change to the original scope of work since the original (less costly) plan would have resulted in removing the Boeing fuel farm from a looped fire water system. Boeing's compressed air system has been severed from the 790, 800 and 820 Buildings and compressors installed to operate building facilities. The 790 and 800 Buildings have been severed from Boeing's power system. The remaining work involves installation of the final portions of the underground electrical and phone system, and installation of separate gas meters to the 790, 800 and 820 Buildings. In addition, a drainage problem will be corrected in a small parking lot, which is an additional change to the original scope of work and it listed as a separate bid item to provide flexibility in the project. The funding source for the Apron C Utility Project is the Airport's 402 account, Airport Reserve Fund. As of May 2004, there is $2.5 million in the Airport Reserve Fund. No federal funding is involved in this project. The lease revenue from the 800 Building over the next ten (10) years will allow the City to recoup it's investment. In addition, if the City leases out two parcels on either side of the 800 Building, the City can execute a Latecomer's Agreement as part of a land lease to recover the utility investments. STAFF RECOMMENDATION: The Transportation System Division recommends Council: 1. Authorize an amendment to the 2004 Capital Improvement Program in the amount of $420,968 for this project; and 2. Appropriate and adjust the 2004 budget for the Airport 402 account to $740,605 from the Airport Reserve Fund. Agbill Apron C Project Budget Amendment 7-29-NDOC CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: August 9, 2004 TO: Don Persson, Council President Members of the Renton City Council VIA: Kathy Keolker-Wheeler, Mayor FROM: Gregg Zimmerma , Administrator STAFF CONTACT: Ryan Zulauf, x7471 SUBJECT: Apron C Utilities Project — Budget Amendment ISSUE: The original budget established for the Apron C Utility Project was $358,000 in 2003. This budget is inadequate to construct the final improvements due to changed conditions and a modified scope of work. The 2004 project budget needs to be amended by $420,968 to complete the project. RECOMMENDATION: The Transportation Systems Division recommends Council: 1. Authorize an amendment to the 2004 Capital Improvement Program in the amount of $420,968 for this project; and, 2. Appropriate and adjust the 2004 budget for the Airport 402 account to $740,605 from the Airport Reserve Fund. On July 14, 2004, the Transportation/Aviation Committee was briefed on the project and the anticipated budget adjustment. However, at that time the anticipated increase was thought to be lower, based upon the engineer's estimate. Subsequently, the Apron C Utility Project was advertised for construction. The bids received by the City were substantially higher than the engineer's estimate received in June, 2004, and the project will be re -advertised. To assure that this budget amendment is adequate to cover the project costs including construction costs, staff chose to modify the project to reduce construction costs. The project was also segmented into several construction schedules. This allows flexibility on the part of the City in choosing which construction schedules to proceed with, thereby ensuring that the project come in under budget. The Apron C Utility Project was established to separate City -owned facilities on the Airport from The Boeing Company's utility system (power, fire water, potable water, gas, compressed air). Apron C Utilities Issue Paper August 9, 2004 Page 2 of 3 Changed Conditions Resulted in a Changed Scope Considerable work has already been completed in separating utilities. The City has installed a new water main and meters to three City -owned buildings, severed the Boeing water lines from these buildings, and cut and capped a Boeing potable water line serving the Apron C restroom. The original project scope for water was to sever the Boeing Fire water system and use the existing piping to connect to the City's water system. This approach to solving the water problem was less expensive than installing a new water main. However, it would have resulted in the removal of the Boeing fuel farm from a looped fire water system. The only option left was to install a new water main to the buildings. This resulted in the need to upgrade the double detector check valves in each building and install pumper truck ports for the fire system in each building. These items were also not covered in the original scope of work. Re -leveling and repaving of a small parking lot is now needed to protect the new water line and correct a longstanding drainage problem that rendered the parking lot unusable during moderate rainstorms. In addition, the utility cut that was made for the new water line needs to be repaved. These items were also not in the original scope of work. Qwest telephone lines are suspended from the Boeing power poles. When the power poles are removed the phone lines will need to be relocated. Relocation of the phone system was an oversight in the original project scope. The 790 and 800 Buildings have been severed from Boeing's power system because the 790 Building is the City's Airport Maintenance Shop and the 800 Building is leased to a private company (AirO, Inc.). Early removal of these buildings from Boeing's power system helped reduce Boeing's liability concerns. Boeing's compressed air system has also been severed from the 790, 800 and 820 Buildings and compressors were installed to operate building facilities. Remaining Work The remaining work to complete this project involves installation of the final portions of the underground electrical system; installation of underground phone lines; and installing separate gas meters to the 790, 800 and 820 Buildings. In addition, a drainage problem will be corrected in a small parking lot. The parking lot work is listed as a separate construction schedule to allow flexibility in the decision to move forward on this bid item. The Airport will now be assuming the cost of operating the security lighting system on Apron C. To minimize the monthly electrical bill, this project will remove four permanent lighting poles and three temporary light standards from the Airport's electric bill. AirO, Inc. will replace a portion of this ramp lighting at their expense, with lighting fixtures mounted on the 800 Building. Project Funding The funding source for the Apron C Utility Project is the Airport's 402 account, Airport Reserve Fund. As of May 2004, there is $2.5 million in the Airport Reserve Fund. No federal funding is involved in this project. While the Apron C Project is expensive, the lease of the 800 Building over the next ten H:\TRANS\ADMIN\ADMIN SEC\2004 AGENDA\ APRON C UTILITIES OVERAGE ISSUE PAPER Apron C Utilities Issue Paper August 9, 2004 Page 3 of 3 (10) years will allow the City to recoup the majority of it's investment. In addition, if the City leases out two parcels on either side of the 800 Building, the City can execute a Latecomer Agreement as part of a land lease to recover the utility investments. A fifteen percent (15%) contingency has been included in the requested budget amendment. Recouping Project Expenditures The Boeing Company's fuel farm is currently served off their own power system. However, Boeing would like to completely abandon their power system on the west side of the airport and connect their fuel farm to PSE 's power system. Boeing's current proposal is to connect the fuel farm to the new electrical system installed by the City. City staff is in negotiations with Boeing to share some of the expenses involved in installing the electrical system. This Boeing project is separate from the City's Apron C Utility Project. City staff intends to also use this as leverage to require that Boeing remove all four of its electrical substations from the west side of the Airport, rather than abandoning them as they had planned. (Boeing's 1965 lease allows the option of abandoning "assets", if they choose to do so. This lease provision is unique to The Boeing Company's 1965 lease, and the company has already exercised this provision to the fullest extent.) Installation of adequate utilities to serve Apron C is designed to ensure that the City is well positioned to continue to benefit from leasing Airport property. Two parcels on Apron C will be ready for leasing in the fall, once the Apron C Utility Project is complete. This will enable the City to recoup the investment in utilities as property and/or buildings are leased out. cc: Jay Covington Sandra Meyer Sam Star Ryan Zulauf Leslie Lahndt Ryan Plut File H:\TRANS\ADMIN'\ADMIN SEC\2004 AGENDA\ APRON C UTILITIES OVERAGE ISSUE PAPER Highlands Community Association RECEIVED PO Box 2041, Renton, WA 98059 AUG i 6 2004 August 12, 2004 d e l UQJc eCfL Ms. Marcie Palmer RENTONO9`>iYV NCIL c/o City of Renton 1005 Grady Way Renton, WA 98055G�/G�� Dear Council member: The Highlands Community Association Board expresses concern for the safety of students attending Highlands Elementary School. Automobiles regularly violate the posted speed limit on NE 7t' Street and Harrington Avenue NE during school hours and on weekends. The new Harrington Square development will soon place additional traffic in the area and creative relief would be a welcome addition to the neighborhood. We request the City of Renton place 25 mph speed humps on NE 7'h and Harrington for the benefit of students, parents and teachers. We understand the City's reluctance to initiate certain traffic controls because of other public safety issues. This action could be taken on a trial basis or as a traffic study area. A speed hump is a raised area of pavement approximately three inches high and 12 to 22 feet long. The speed hump produces a rocking motion to vehicle wheels and an uncomfortable sensation for occupants causing them to slow down. The City of Bellevue's Phase I and 2 (neighborhood traffic calming) Program has successfully established specific guidelines for their use in residential and school areas. Bellevue is well ahead of the curve when it comes to community safety. Other cities and Counties are now following Bellevue's approach to public safety by mitigating community traffic problems with the installation of road humps and other traffic calming options. Many of Home owners associations are voicing their concerns to us that the City of Renton is not taking the appropriate actions necessary to improve or mitigate traffic safety issues in their neighborhoods. The HCA and other community associations are asking that the Renton Mayor and City Council take the necessary measures to move community traffic safety up to the top of their priority list and then take the proper action to at last do something about improving it in our residential neighborhoods. Sincerely, The Highlands Community Association Board Sandel DeMastus President i CITY OF RENTON, WASHINGTON RESOLUTION NO. S 709 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SETTING A HEARING DATE TO VACATE THE UNIMPROVED ALLEY LOCATED SOUTH OF NE 301h STREET, WEST OF KENNEWICK PL. NE, AND NORTH OF THE ABANDONED PACIFIC COAST RAILROAD RIGHT OF WAY. (RENTON SCHOOL DISTRICT; VAC-04-003.) WHEREAS, a Petition has been filed with the City Clerk of the City of Renton on or about July 13, 2004, pursuant to the requirements of RCW 35.79, petitioning for the vacation of an alley, as hereinafter more particularly described, and said petition having been signed by the owners of more than two-thirds (2/3) of the property abutting upon said alley sought to be vacated, and same being described as follows: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. (The unimproved alley located south of NE 30th Street, west of Kennewick Pl. NE, and north of the abandoned Pacific Coast Railroad right of way) NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. That the 20th day of September, 2004, at the hour of 7:30 P.M. at the City Council Chambers at City Hall, Renton, King County, Washington, be and is hereby fixed as the time and place for a public hearing to consider the aforesaid Petition for vacating the unimproved alley located south of NE 30th Street, west of Kennewick Pl. NE, and north of the abandoned Pacific Coast Railroad right of way; which said hearing date is not more than sixty nor less than twenty days from the date of passage of this Resolution. SECTION II. The City Clerk is hereby authorized and directed to give notice of said time and date of the hearing as provided in RCW 35.79.020 and any and/or all persons interested therein or objecting to said vacation may then appear and be heard thereon, or they may 1 RESOLUTION NO. file their written objections thereto with the City Clerk at or prior to the time of hearing on said vacation. SECTION III. The City Council shall determine, as provided in RCW 35.79.030, as to whether an appraisal shall be secured to determine the fair market value of the property sought to be vacated as provided for in Ordinance No. 4266, and the amount of compensation to be paid by the Petitioner -Owners to the City for such vacation. The City likewise reserves the right to retain an easement for public utility and related purposes. PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2004. Approved as to form: Lawrence J. Warren, City Attorney RES.1063:8/10/04:ma Kathy Keolker-Wheeler, Mayor 2 Green Gasaway Architects Job No. 246-011-004 July 12, 2004 EXHIBIT A LEGAL DESCRIPTION FOR ALLEY VACATION That alley, being 12 feet in width, described and delineated in that Plat of "C.D. Hillmans Lake Washington Garden of Eden Addition to Seattle No.1" as recorded in Volume 11 of Plats, Page 63, Records of King County, Washington, lying easterly of Tract 48, westerly of Tract 49, southerly of North East 3e Street being also known as South East 94th Street, and northerly of the Abandoned Pacific Coast Railroad Right of Way, situate in the southeast quarter of Section 32, Township 24 North, Range 5 East, W.M., in the City of Renton, King County, Washington. Containing 5,335 square feet, more or less. See attached Exhibit B. Written by: D.WA. Checked by: M.R.B. islesm-lobs12461111041document%legal-001.doc 720 South 348th Street Tel (253) 838 6113 Tacoma (253) 927 0619 Civil Engineering Land Planning Federal Way. WA 98003 Fax (253) 836 7104 Seattle (206) 623 5911 Project Management Public Works . www.esmcivil.com Bremerton (360) 792 3375 Land Surveying EXHIBIT "W TO ACCOMPANY LEGAL DESCRIPTION FOR ALLEY VACATION A PORTION OF THE SE 1/4 OF SECTION 32, TWP. 24 N., RGE. 5 E., W.M., CITY OF RENTON, KING COUNTY, WASHINGTON NE 30TH STREET I 12' ALLEY TO BE VACATED I , � I F\ I. SCALE: 1" =100" JOB NO. 246-012-004 DRAWING NAME SR-01 DATE : 7/12/04 DRAWN D.W.A. SHEET 1 OF 1 'Roe CITY CITY OF RENTON, WASHINGTON RESOLUTION NO. 3 %/a A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING FINAL PLAT (BROOKEFIELD; FILE NO. LUA-04-058FP). WHEREAS, a petition for the approval of a final plat for the subdivision of a certain tract of land as hereinafter more particularly described, located within the City of Renton, has been duly approved by the Planning/Building/Public Works Department; and WHEREAS, after investigation, the Administrator of the Planning/Building/Public Works Department has considered and recommended the approval of the final plat, and the approval is proper and advisable and in the public interest; and WHEREAS, the City Council has determined that appropriate provisions are made for the public health, safety, and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools, schoolgrounds, sidewalks and other planning features that assure safe walking conditions for students who walk to and from school; and WHEREAS, the City Council has determined that the public use and interest will be served by the platting of the subdivision and dedication; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The final plat approved by the Planning/Building/Public Works Department pertaining to the following described real estate, to wit: See Exhibit "A" attached hereto and made a part hereof as if fully set forth 1 RESOLUTION NO. (The property, consisting of approximately 7.16 acres, is located in the vicinity of Hoquiam Avenue NE and NE I01h Pl.) is hereby approved as such plat, subject to the laws and ordinances of the City of Renton, and subject to the findings, conclusions, and recommendation of the Planning/Building/Public Works Department dated August 6, 2004. PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2004. Approved as to form: Lawrence J. Warren, City Attorney RES.1062:8/10/04:ma Kathy Keolker-Wheeler, Mayor 2 CORE DESIGN, INC. BELLEVUE WA 98007 EXHIBIT A Legal Description Parcel A: Core Project No: 02055A 3/3/04 The north half of the southeast quarter of the northwest quarter of the northeast quarter of Sectio n 10, Township 23 North, Range 5 East of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Schewe Road Extn. by deed recorded under Recording Number 3261892; and except the south 160 feet of the west 330 feet. Parcel B: The south 80 feet of the west 330 feet of the north half of the southeast quarter of the northwest quarter of the northeast quarter of Section 10, Township 23 North, Range 5 East of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Shewe Road Extn. by deed recorded under Recording Number 3261892. Parcel C: The north 80 feet of the south 160 feet of the west 330 feet of the north half of the southeast quarter of the northwest quarter of the northeast quarter of Section 10, Township 23 North, Range 5 East of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Shewe Road Extn. by deed recorded under Recording Number 3261892. Parcel D: The north half of the south half of the southeast quarter of the northwest quarter of the northeast quarter of Section 10, Township 23 North, Range 5 east of the Willamette Meridian, in King County, Washington. Except the west 30 feet thereof conveyed to King County for Amelie Shewe Road Extn. by deed recorded under Recording Number 3261892. I:\2002\02055A\Legal\02055ALO Ldoc BROOMFIRD VIOIN/TYMAP NOT 70 SCALE .405 3 0 z NE LOTH 7REET $� z �+ 8 10 11 t� T 4TH STREU t>F CReENWOOD R E N T 0 N CEMETERY 17 16, 16 15 14, . ..... ...... MA LEIVObb MY COURSE I47f l NE' 2" rfgc¢; #!Of Belle , Mi hiognz i 98007 J25.885.7877 F-'425:895:7963 DESIGN ENGINEERING PLANNING . - SU.RVEYMG JOB NGl_ 0:2015SA