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Council 09/27/2004
10 I AGENDA RENTON CITY COUNCIL REGULAR MEETING September 27, 2004 Monday, 7:30 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. ADMINISTRATIVE REPORT 4. AUDIENCE CONI ENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 5. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of September 20, 2004. Council concur. b. City Clerk submits petition for street vacation for portion of alley located east of Burnett Ave. S. and north of S. 2nd St.; petitioner Steven M. Friedman, Friedman Development, LLC, representing McLendon Hardware (VAC-04-004). Refer to Planning/Building/Public Works Administrator; set public hearing on 10/25/2004. (See 8. for resolution setting the public hearing.) c. Economic Development, Neighborhoods and Strategic Planning Department recommends a public hearing be set on 10/11/2004 on the implementing zoning and development standards amendments for the 2004 Comprehensive Plan update. Council concur. d. Economic Development, Neighborhoods and Strategic Planning Department recommends adoption of the 2004 revisions to the Urban Center Design Overlay Regulations. Refer to Planning and Development Committee. e. Finance and Information Services Department recommends updating Resolution 2614, which authorizes petty cash funds and early payment of claims, by increasing the Citywide petty cash funds total limit from $20,000 to $25,000. Refer to Finance Committee. f. Hearing Examiner recommends approval, with conditions, of the Laurelhurst Preliminary Plat; 136 single-family lots on 30.1 acres bounded by Bremerton Ave. NE, Field Ave. NE, NE 1st PI., and NE 3rd St. (PP-04-063). Council concur. 6. CORRESPONDENCE 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Finance Committee: Vouchers; Kiwanis Park Improvements Project (CONTINUED ON REVERSE SIDE) A F 8. RESOLUTIONS AND ORDINANCES Resolution: Setting public hearing on 10/25/2004 for McLendon Hardware street vacation petition (see 5.b.) 9. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 10. AUDIENCE COMMENT 11. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room 6:30 p.m. Emerging Issues (including briefing on Monster Rd. Bridge Repair Contract) • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES. & THURS. AT 11:00 AM & 9:00 PM, WED. & FRI. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM RENTON CITY COUNCIL Regular Meeting September 27, 2004 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker-Wheeler called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF DON PERSSON, Council President; RANDY CORMAN; DAN CLAWSON; COUNCILMEMBERS DENIS LAW; TERRI BRIERE; MARCIE PALMER. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL EXCUSE ABSENT COUNCELMEMBER TONI NELSON. CARRIED. CITY STAFF IN KATHY KEOLKER-WHEELER, Mayor; JAY COVINGTON, Chief ATTENDANCE Administrative Officer; ZANETTA FONTES, Assistant City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; ALEX PIETSCH, Economic Development Administrator; DEREK TODD, Assistant to the CAO; COMMANDER CHARLES MARSALISI, Police Department. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2004 and beyond. Items noted included: • Today, the switch was thrown on what is expected to be become the largest solar power installation on a training facility in the Pacific Northwest. Mayor Keolker-Wheeler was on hand to help celebrate the -installation of the nine -kilowatt solar electric power system on the Puget Sound Electrical Joint Apprenticeship and Training Committee's training center in Renton. Earlier this year, King County established the world's largest fuel cell power plant operating on methane gas generated from a sewage treatment plant located in Renton. These two important projects are demonstrating the paradigm -changing benefits that new clean energy technologies may bring to the world. • Leaves fall in autumn, leading to clogged storm drains and flooding problems in many neighborhoods. City crews do their best to keep the more than 8,000 drains clean, but the help of residents is needed to clear leaves and litter from the storm drains near their homes. AUDIENCE COMMENT Arland "Buzz" Johnson, 334 Wells Ave. S., #221, Renton, 98055, spoke on a Citizen Comment: Johnson - variety of topics including how much Seniors appreciate the commitment and Various support they receive from the City; his support of Renton's one-way streets; a power outage that occurred on 8/29/2004; his appreciation for the Police Department's handling of the noise problems at McGowan's Restaurant on 8/28/2004; and problems with bikers on the Cedar River Trail, as the trail is not wide enough to accommodate both, especially between the Boeing Bridge and N. 6th St. Citizen Comment: Bramblet - John W. Bramblet, 441 SW 41st St., Renton, 98055, spoke on behalf of Newton Rename SW 41st St to SW Research Labs and Newton Security in opposition to the renaming of SW 41st IKEA Way St. to SW IKEA Way. He noted the over 400 pieces of literature and manuals that will need reprinting to reflect the street name change. Mr. Bramblet also pointed out that neither of these businesses were originally contacted about the September 27, 2004 Renton City Council Minutes Page 323 name change. Additionally, he relayed that the South Lind Square landlord, JSH Properties, is also opposed to the street name change. Citizen Comment: Dressler - Jan Dressler, 253 SW 41st St., Renton, 98055, stated that her company, Rename SW 41st St to SW Dressler Stencil Company, will be highly impacted by the street name change IKEA Way from SW 41st St. to SW IKEA Way. Ms. Dressler explained that she is a stencil designer, and sells her products by mail order to customers worldwide. Reporting that her company's sales have suffered due to the poor economic climate, she claimed that this large unbudgeted name -change -related expense will prove to be the end of her business. Ms. Dressler urged Council to reconsider the street name change, and find another way to honor IKEA's tenth anniversary. Citizen Comment: Williams - Shelley Williams, 253 SW 41st St., Renton, 98055, reported that the renaming Rename SW 41st St to SW of SW 41st St. to SW IKEA Way will be major financial hardship for the IKEA Way Dressler Stencil Company. She stated that the name -change -related cost she shared at the previous Council meeting was too low, and noted the expense of sending customers a postcard informing them of the name change. Ms. Williams detailed the number of items that list the company's address including videos, DVDs and their jackets, and advertisements in magazines. She pointed out that the stencil company will incur the cost of advertising for IKEA. Citizen Comment: Olson - Rob Olson, 820 SW 41st St., Renton, 98055, stated that A. O. Smith Water Rename SW 41st St to SW Products is opposed to the street name change from SW 41st St. to SW IKEA IKEA Way Way. He noted the costs the business will incur related to changing letterhead, business cards, and invoices; as well as the cost of informing the various product safety agencies. Mr. Olson recognized IKEA's contributions to the community; however, he disagreed with giving IKEA a gift at the cost of the other businesses. Citizen Comment: Warum - John Warum, 405 SW 41st St., Renton, 98055, stated that he is a manager for Rename SW 41st St to SW Siemens, and pointed out that he will incur both hard costs and labor costs due IKEA Way to the street name change from SW 41st St. to SW IKEA Way. In recognizing IKEA, Mr. Warum encouraged Council to explore other options. Citizen Comment: Hamilton - Dave Hamilton, President of Delivery Express, 283 SW 41st St., Renton, Rename SW 41st St to SW 98055, opposed the street name change from SW 41st St. to SW IKEA Way, IKEA Way saying that changing the highway signs is an improper use of taxpayer's money. He indicated that the City made little effort to understand the issues facing the affected businesses on SW 41st St., and expressed his concern regarding the lack of public input on this matter. He also noted that a resolution authorizing the name change was not adopted. Mr. Hamilton urged the Council to reverse its decision. Citizen Comment: Carter - Mike Carter, 401 SW 41st St., Renton, 98055, representing Code Four Rename SW 41st St to SW Athletics, voiced his opposition to the renaming of SW 41st St. to SW IKEA IKEA Way Way, and noted that he was not contacted about the street name change. Mr. Carter stated that having IKEA's name on Code Four Athletics' letterhead and catalogs is in effect promoting IKEA, and he works hard to promote his company's own brand first and foremost. He asked the Council to consider other ways of recognizing IKEA. Citizen Comment: Shearer - Josh Shearer, KG Investments Management, 249 SW 41st St., Renton, 98055, Rename SW 41st St to SW spoke on behalf of the tenants and owner of the East Valley Business Park IKEA Way regarding the street name change from SW 41st St. to SW IKEA Way. Mr. Shearer expressed his concerns about the name change, including the name- September 27, 2004 Renton City Council Minutes Page 324 change -related costs the businesses will incur, the free advertising for IKEA, the retention of tenants at the business park, and why IKEA is going along with the change. Streets: Rename SW 41st St to For the record, Mayor Keolker-Wheeler listed the Council's actions pertaining SW IKEA Way to the renaming of SW 41st St. to SW IKEA Way, which is summarized as follows: 6/14/2004 - Council referred the matter to the Transportation Committee, and the upcoming meeting was announced during New Business. 6/17/2004 - Transportation Committee met on the matter. 6/21/2004 - Council adopted Transportation Committee report regarding suggested schedule for staff to notify and meet with businesses. 6/23/2004 - Letters mailed to SW 41st St. business owners. 6/28/2004 - Began calling business owners. From the end of June to mid -July, 49 telephone calls were made, with 42 successful contacts. 7/28/2004 - Letters to interested parties sent informing of upcoming Transportation Committee Meeting. 8/02/2004 - Upcoming Transportation Committee meeting announced during New Business at Council meeting. 8/05/2004 - Transportation Committee met on the matter. 8/12/2004 - Informational packets mailed to businesses, which included upcoming. Transportation Committee meeting notice. 8/16/2004 - Upcoming Transportation Committee meeting announced during New Business at Council meeting. 8/19/2004 - Transportation Committee met on the matter. 8/23/2004 - Council adopted Transportation Committee report approving the name change. (The motion carried unanimously.) 8/24/2004 - Letters sent to businesses informing them of Council's decision. 9/20/2004 - Council created two -week window to receive additional cost documentation. Mayor Keolker-Wheeler stated that the post office will extend the time period for address changes to 24 months at the City's request. The post office will also deliver mail to a business at its old address as long as the business remains at that location. Councilman Law assured that Council is reviewing the additional information. In response to the speakers' comments, Councilwoman Palmer stated that IKEA plans on changing its address. She also noted that the Washington State Department of Transportation would not allow an honorary name change on a SR-167 sign. Additionally, Ms. Palmer reported that a little over half of the businesses contacted supported the street name change. Councilman Corman stressed that IKEA should not be vilified over this matter. Councilman Clawson noted that the resolution authorizing the street name change can be adopted at a future date. Jay Covington, Chief Administrative Officer, stated that a contact list was developed based on current business license information for businesses located on SW 41st St. He indicated that staff will review why there may have been some discrepancy with the contact list. September 27, 2004 Renton City Council Minutes Page 325 CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of September 20, 2004. Council concur. September 20, 2004 Vacation: Alley, Burnett Ave City Clerk submitted petition for street vacation for portion of alley located east S & S 2nd St, McLendon of Burnett Ave. S. and north of S. 2nd St.; petitioner Steven M. Friedman, Hardware, VAC-04-004 Friedman Development, LLC; representing McLendon Hardware (VAC-04- 004). Refer to Planning/Building/Public Works Administrator; set public hearing on 10/25/2004. (See page 326 for resolution setting the public hearing.) Planning: 2004 Comp Plan Economic Development, Neighborhoods and Strategic Planning Department Update Implementation, recommended a public hearing be set on 10/11/2004 on the zoning and Development Regulations development standards amendments for implementing the 2004 Comprehensive Amends Plan update. Council concur. Planning: Urban Center Economic Development, Neighborhoods and Strategic Planning Department Design Overlay Regulations, recommended adoption of the 2004 revisions to the Urban Center Design 2004 Revisions Overlay Regulations. Refer to Planning and Development Comrittee. Finance: Petty Cash Funds, Finance and Information Services Department recommended updating Total Limit Increase Resolution 2614, which authorizes petty cash funds and early payment of claims, by increasing the Citywide petty cash funds total limit from $20,000 to $25,000. Refer to Finance Committee. Plat: Laurelhurst, Bremerton Hearing Examiner recommended approval, with conditions, of the Laurelhurst Ave NE & Field Ave NE, PP- Preliminary Plat; 136 single-family lots on 30.1 acres bounded by Bremerton 04-063 Ave. NE, Field Ave. NE, NE 1st Pl., and NE 3rd St. (PP-04-063). Council concur. MOVED BY PERSSON, SECONDED BY CLAWSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. Added The following e-mail was read into the record in opposition to the renaming of CORRESPONDENCE SW 41st St. to SW IKEA Way: Dave Nave, 2525 Dayton Ave. NE, Renton, Citizen Comment: Various - 98056; David Jones, Westcoast Painting, LLC, 265 SW 41st St., PO Box 3509, Rename SW 41st St to SW Renton, 98055; John W. Bramblet, President/CEO, Newton Research Labs, IKEA Way Inc., 441 SW 41st St., Renton, 98055; Jeri E. Bates, Co -Owner, Code Four Athletics, 401 SW 41st St., Renton, 98055; and Shelley Williams, Director of Operations and Marketing, Dressler Stencil Company, 253 SW 41st St., Renton, 98055. Correspondents objected to the practice of renaming community assets. (such as streets) by governing bodies; the name -change - related costs; and the free advertising for IKEA at the expense of affected businesses. Citizen Comment: Summers - An e-mail was read from Robert Summers, 1003 S. 30th Ct., Renton, 98055, Rename SW 41st St to SW suggesting that the City review the effect that renaming a street, such as SW IKEA Way 41st St. to SW IKEA Way, has on information technology such as navigation systems and navigation -assistance websites. UNFINISHED BUSINESS Finance Committee Chair Corman presented a report recommending approval Finance Committee of Claim Vouchers 230368 - 230803 and two wire transfers totaling Finance: Vouchers $1,387,107.71; and approval of Payroll Vouchers 53436 - 53735, one wire September 27, 2004 Renton City Council Minutes Page 326 transfer and 612 direct deposits totaling $1,821,064.45. MOVED BY CORMAN, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. CAG: 03-173, Kiwanis Park Finance Committee Chair Corman presented a report recommending Improvements, Advanced concurrence in the staff recommendation to transfer $6,900.10 from the Parks Construction Division Repairs and Maintenance account (101.000.020.5760.10.48.000) to the Capital Improvements Project Major Maintenance/Parks Maintenance account (316.000.020.5940.76.63.020034) for the expenses of the irrigation controller and a utility locate for the Kiwanis Park Improvements project (CAG-03-173). The Committee also recommended approval of the project, authorization for final pay estimate in the amount of $17,870.46, commencement of 60-day lien period, and release of retainage in the amount of $6,187.42 to Advanced Construction, Inc., contractor, if all required releases are obtained. MOVED BY CORMAN, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following resolution was presented for reading and adoption: ORDINANCES Resolution #3718 A resolution was read setting a public hearing date on 10/25/2004 to vacate the. Vacation: Alley, Burnett Ave alley located east of Burnett Ave. S., north of S. 2nd St., and west of Williams S & S 2nd St, McLendon Ave. S. (McLendon Hardware and Tennessee Group LLC; VAC-04-004). Hardware, VAC-04-004 MOVED BY CLAWSON, SECONDED BY BRIERE, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. NEW BUSINESS MOVED BY PERSSON, SECONDED BY LAW, COUNCIL REFER ITS Policy: Council President & POLICY #800-01, ENTITLED COUNCIL PRESIDENT AND -PRO TEM, TO Pro Tem (#800-01) THE COMMITTEE OF THE WHOLE. CARRIED. AUDIENCE COMMENT Arland "Buzz" Johnson, 334 Wells Ave. S., #221, Renton, 98055, expressed his Citizen Comment: Johnson - support for the renaming of SW 41st St. to SW IKEA Way. He pointed out the Rename SW 41st St to SW importance of IKEA to the community, and the ease at which customers will be IKEA Way able to locate businesses as a result of the street name change. Citizen Comment: Bramblet - John W. Bramblet, Newton Research Labs & Newton Security, 441 SW 41st Rename SW 41st St to SW St., Renton, 98055, clarified that one of his two businesses was originally IKEA Way contacted about the renaming of SW 41st St. to SW IKEA Way. He stated that manufacturing businesses are different than other types of businesses, and noted that the name -change -related costs are higher for manufacturers. Mr. Bramblet indicated that IKEA is going to receive negative press related to this. He stressed that the street name change was a surprise to a number of affected business, and many are unhappy with the change. In response to Councilman Corman's inquiry, Mr. Bramblet detailed the various types of documents that need to be reprinted, and the related costs. Councilman Corman stated that cities keep their budgets balanced with sales tax, and Renton is promoting a strong retail core of which IKEA is major anchor. However, he is sympathetic with the affected businesses and the sizeable name -change -related costs that some face. Responding to Councilman Law's question as to whether he still opposes the name change even though the post office will continue to deliver mail if it is addressed to SW 41st St., Mr. Bramblet responded that it makes him very nervous. He expressed concerns about the ability of customers to locate his September 27, 2004 Renton City Council Minutes IPage 327 business if the street sign shows a different street name than the company's printed material, and having another company's name on his address. Additionally, Mr. Bramblet noted that some businesses would not be interested in locating to a street named SW IKEA Way. ADJOURNMENT MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL ADJOURN. CARRIED. Time: 8:45 p.m. Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann September 27, 2004 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING September 27, 2004 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE (Persson) COMMUNITY SERVICES (Nelson) FINANCE (Corman) PLANNING & DEVELOPMENT (Briere) PUBLIC SAFETY (Law) TRANSPORTATION (AVIATION) (Palmer) UTILITIES (Clawson) MON., 10/04 Emerging Issues; 5:30 p.m. Highlands Enforcement Emphasis *Council Briefing; Conference Highlands Redevelopment Update Room* Briefing; Active Shooter/Hostage DRILL Briefing THURS., 9/30 Comprehensive Plan Map and Text 2:00 p.m. Amendments MON., 10/04 City of Kelso's Nuisance Abatement 4:30 p.m. Ordinance NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room unless otherwise noted. CITY OF RENTON MEMORANDUM DATE: September 27, 2004 TO: Don Persson, Council President Members of the Renton City Council FROM: Kathy Keolker-Wheeler, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: GENERAL INFORMATION • Almost forty different organizations and thousands of individuals benefit from the combined volunteer efforts of 2004 Citizen of the Year Marcie Maxwell, and 2004 Outstanding Citizens Norma Cugini and Marge Richter. All three individuals will be recognized during the 2004 Citizen of the Year Banquet on Thursday, October 14"'. The banquet will be held at the Renton Senior Activity Center from 5:30 to 8:30 p.m. Cost per person is $25 and reservations can be made on-line at www.renton-chamber.com or by calling the Greater Renton Chamber of Commerce at 425-2264560. Reservations are requested by October 8"'. • The Renton IKEA Performing Arts Center Presents PAVLO on Wednesday, September 29"', at 7:30 p.m. Pavlo's music is a combination of flamenco, Latin, classical, and Mediterranean guitar influences. Tickets are $15 for adults and $12 for students and seniors. COMMUNITY SERVICES DEPARTMENT • On Sunday, September 26', approximately 550 people attended the 25th anniversary celebration of the Renton Senior Activity Center. A special plaque was presented in recognition of all Center volunteers. Entertainment, refreshments, and reminiscing made this a very special day for everyone. ECONOMIC DEVELOPMENT, NEIGHBORHOODS, & STRATEGIC PLANNING DEPARTMENT • Further substantiating its claim of being "ahead of the curve," Renton is quietly becoming a leader in cutting -edge clean energy technology. Today, the switch was thrown on what is expected to become the largest solar power installation on a training facility in the Pacific Northwest. Mayor Keolker-Wheeler and Denis Hayes, founder of Earth Day and the executive director of the Bullitt Foundation, were on hand today to celebrate the installation of a 9- kilowatt solar electric power system on the Puget Sound Electrical Joint Apprenticeship and Training Committee's Training Center in Renton. Earlier this year, King County established the world's largest fuel cell power plant operating on methane gas generated from a sewage treatment plant located in Renton. These two important projects are demonstrating the paradigm -changing benefits that new clean energy technologies may bring to the world. PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT • The City's 2004 Fall Recycle Day held in mid -September was a success with tons of materials and gallons of household hazardous waste recycled. Materials collected from 472 vehicles included wood, yard waste, concrete, scrap metal, appliances, tires, motor oil, used oil filters, antifreeze, Ni-Cad batteries, packing peanuts, and textiles. Thanks to 5 city employees, 5 waste management employees, and 11 volunteers who made the event run smoothly. Be sure to mark your calendars for the Spring Recycle Day next year on May 141h . • As we all know, leaves fall in autumn, leading to clogged storm drains and flooding problems in many neighborhoods. City crews do their best to keep the more than 8,000 drains clean, but your help is needed to clear leaves and litter from the storm drains near your home. Paying close attention to storm drains located near corners and low areas will help eliminate flooding during the rainy season. Leaves and debris may be disposed with your regular yard waste pickup. A little fall cleaning goes a long way towards keeping flooding at bay. bAy/R�°"""w"` " „° y RECEIVED S E P 2 7 2004 Y CITY OF RENTONIffy ' ADMINISTRATIVE/JUDICIAL/LEGAL SERVICES MEMORANDUM DATE: September 27, 2004 CITY OF r, L iTON TO: Don Persson, Council President Members of the Renton City Council SEP 2 7 2H4 cCE1VED FROM: Kathy Keolker-Wheeler, May City Mc. a_ 'S OFFICE CC: Jay Covington, Chief Administrative Officer SUBJECT: Renaming of SW 41" Street to IKEA Way - Meeting History It seems all of us are being accused of trying to rename SW 41St Street to IKEA Way without sufficient public notice or knowledge. In an effort to provide you specific information about the timing and meeting history of this issue, listed below is a chronology of Council actions from June 14`h to September 20th of this year. 6/14/2004 - Council referred issue to Transportation Committee via Consent Agenda. Upcoming Transportation Committee meeting on June 17th announced during New Business. The meeting notification was also posted on the City's website and Cable Channel 21. 6/17/2004 - Transportation Committee meeting - Schedule overview. Committee members: Chair Marcie Palmer and Randy Corman Staff. Ben Wolters, Shawna Mulhall. Public: Bjorn Bayley Press: Oscar Halpert 6/21/2004 - Council adopts Transportation Committee report regarding suggested schedule for staff to notify and meet with businesses. (Copy of June 21St Committee report attached.) 6/23/2004 - Mailed letter to SW 41st Street Business Owners. Letter notified owners about proposal and informed them that staff would like to discuss it with them individually. 6/28/2004: Began calling business owners (waited to call to make sure they had received their letter). Called most businesses within two weeks (by July 7). All businesses were offered a site visit as opposed to a telephone call, but they opted to discuss the issue via the telephone. A few could not be reached right away (manager on vacation, number incorrect, and similar issues), and a continued attempt was made to reach them throughout July. From the end of June to mid -July, 49 telephone calls were made, with 42 successful contacts (seven businesses could not be reached — six had moved and one could not speak English). 7/28/2004 - Letter to interested parties sent by Transportation Committee Chair announcing committee meeting of August 5th, indicating the public is welcome to attend and that it is unlikely public comment would be taken. Renaming of SW 41" to IKEA Way 9/27/2004 Page 2 8/2/2004 — Council meeting - upcoming Transportation Committee meeting on August 5th announced during New Business. The meeting notification was also posted on the City's website and Cable Channel 21. 8/5/2004 - Transportation Committee meeting - EDNSP Presentation (PowerPoint). Committee members: Chair Marcie Palmer; & subs Don Persson, Denis Law Staff: Ben Wolters, Shawna Mulhall, Alex Pietsch Public: Kristine Martin, Anders Berglund, John Warum, Steve Grand Press: Oscar Halpert 8/12/2004 — EDNSP sent businesses a packet of information regarding upcoming Transportation Committee meeting on August 19th. The packet included information from the August 5th committee meeting including the PowerPoint presentation given to the Committee, and a letter advising that the Committee would meet again on August 19th. 8/16/2004 - Council meeting - upcoming Transportation Committee meeting on August 19th announced during New Business. The meeting notification was also posted on the City's website and Cable Channel 21. 8/19/2004 - Transportation Committee meeting — discussed and made a recommendation to change the street name. Committee members: Marcie Palmer, Randy Corman, Terri Briere Staff: Shawna Mulhall, Alex Pietsch Public: Kristine Martin, Cynthia Morris, Brian Morris Press: Oscar Halpert 8/23/2004 - Council adopts Transportation Committee report to approve the name change. 8/24/2004 - Letters sent to businesses informing them of Council's decision. 9/20/2004 - Public comment received at Council meeting. Council creates a two -week window to receive additional cost documentation. 04-140/KKW/mp TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT June 2.1, 2004 Street Name Change: SW 41" Street to IKEA Way (Referred June�7, 2004) cc: Alex.Pietsch Ben Wolters Shawna Mulhall Sandra Meyer Connie Brundage Debra Mikolaizik . APPROVED BY QTY COUNCIL. Trans Cmtte Rpt_6-17-04.doc\ rev 01/04 bh RENTON CITY COUNCIL TRANSPORTATION COMMITTEE INFORMATION SHEET MEE ING DATE & TIME: Thursday, June 17, 2004 (k 4:00 pm Marcie Palmer Randy Corman a sent Terri Briere XTL`IiIS 6 Y F 4�nk{j a3.K 3��..3Tc� d R Yqi i x 1. Renaming of SW 41st St. to IKEA Way 2. Transportation Element of the Comprehensive Plan Briefing 3. 4. 5. CITIZENS IN ATTENDANCE {See above}- it aid* trt�t / ariy), incfide c� y zr) P ,N 4 _ _.. R...._ . Tv�t� 1 t* (1,4 o tJ re 34 tr~ �a,l�e w•4. G .+,ijoa zo&goq o zt . STAFF IN ATTENDANCE Js \ r 9 ie( L L- ►zz opb 1. E1C7'TEF�O�W���1'°� -10 base=ittaf�ariftee=re D 2. 3. 4. 5. June 21, 2004 Renton City Council Minutes Page 211 MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL CONCUR IN ITEM 6.d. CARRIED. (See page 212 for ordinance.) UNFINISHED BUSINESS Transportation (Aviation) Committee Chair Palmer presented a report regarding Transportation (Aviation) the street name change from SW 41st St. to SW IKEA Way. The Committee ovum ee reviewed the process for discussing with the affected businesses the potential -Srfe-ers: ename SW 41st St to name change of SW 41st St. to SW 1KEA Way. The Committee agreed with SW IKEA Way the suggested schedule for staff to notify affected businesses by mail within the next week, and to begin meeting with these businesses to discuss any questions or issues they may have. Staff will report back to the Committee in July to update the Committee on the businesses' response. MOVED BY PALMER, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Public Safety Committee Public Safety Committee Chair Law presented a report regarding legislation Police: Motorized Scooters controlling motorized scooters. It was determined that the location of operation Regulations should be controlled., that the scooters should be muffled, that the riders be required to wear helmets, that 13 years of age be the minimum age of operators, and that there be a ban on operation from one half hour after sunset to one half hour before sunrise. Other areas of concern were addressed, including speed limits, and the requirement of a driver's license or other identifying information. It was determined to defer this last set of topics for future review if there was a continuing problem with motor scooters after the regulatory ordinance has been adopted and in place for some time. The Committee concurred in the staff recommendation that Council adopt an ordinance regulating motor scooters relating to their place of operation, that the motor scooters be muffled, that riders wear helmets, that 13 years of age be the minimum age of operation, and that there be a ban on operation from one half hour after sunset to one half hour before sunrise. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY LAW, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 213 for ordinance.) Utilities Committee Utilities Committee Chair Clawson presented a report regarding the request by Utility: Water Main First Savings Bank of Renton that the City contribute $85,235 towards the Replacement Cost Sharing, bank's installation of a new water main in Williams Ave. S. from S. 2nd St. to First Savings Bank, Williams S. 3rd St. Ave S The Water Utility Division has reviewed the bank's submitted total cost of $165,230 for the waterline and determined that this cost is higher than the City's average cost for similar projects. The Water Utility has limited remaining budget for infrastructure improvements for economic development projects since there is already a commitment to pay for a portion of the infrastructure improvements in the Highlands area in conjunction with the development of the Harrington Square project. In addition, the City will be paying for full -width asphalt, overlay of the street after the completion of the bank's waterline and other City utilities instead of requiring the bank to overlay half of the street. The Committee recommended concurrence with the recommendation of the Planning/Building/Public Works Department that Council approve the City's contribution of $50,000 towards the installation of the waterline by First Savings Bank instead of the requested $85,235. This proposal is consistent v RENAMING SW 41S' STREET IKEA WAY SCHEDULE OVERVIEW 1. June 17: Meet with Transportation Committee to discuss proposal. Review Issue Paper, Schedule Overview, draft letter to businesses, and receive authorization to proceed. 2. June 17 through June 24: Letter to SW 41 st St. Business Owners mailed and delivered. Letter will notify owners of proposal and inform them that we would like to discuss it with them individually. 3. June 28: Begin scheduling meetings with business owners. 4. June 18 through July 16: Meet individually with SW 41 st Street businesses. 5. July 19: Report back to Mayor. 6. July 22: Report back to Transportation Committee. 7. August 2: Potential public meeting. 8. August 9: Potential council resolution. 9. August 9 through August 31: a. Notify SW 41St Street and area business owners of final decision. Have final detailed transition plan (schedule for letterhead production, public and media notices, etc.). b. Notify WSDOT and Transportation Operations of final decisions. C. Work with IKEA to assure letterhead production, coordination, and distribution, if feasible. d. Begin media and community relations process. 10. September 6: Deliver letterhead. 11. September 13: Make sure signs are complete. Coordinate with WSDOT and Transportation Operations for timely installation. 12. October 15: Install signs by this date. 13. All October: Prepare for sign dedication ceremony. Details to be developed. Address business follow-up issues. H:\EDNSP\Projects\IKEA Way\IKEA Way Process (for Issue Paper) 6-14-04.doc 06/16/043:14 PM 1 k CITY OF RENTON COUNCIL AGENDA BILL Al #: :Submitting Data: For Agenda of: Dept/Div/Board.. AJLS/City Clerk Agenda Status Staff Contact...... Bonnie Walton, x6502 Consent .............. Subject: Public Hearing... McLendon Hardware Street Vacation Petition; Portion of Correspondence.. alley east of Burnett Ave. S. & north of S. 2°d St. (Petitioner: Ordinance ............. Steven M. Friedman) VAC-04-004 Resolution............ Old Business........ Exhibits: r�Solln i�io� New Business....... Petition, legal & map Stud Sessions...... y Resolution setting public hearing %r�h(;o�l��r►� Information......... X X X 9/27/04 Recommended Action: Approvals: Set public hearing date of 10/25/2004, and refer to Legal Dept......... X Planning/Building/Public Works Administrator for Finance Dept...... recommendations Other ............... Fiscal Impact: Expenditure Required... N/A Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF REQUEST: On August 5, 2004, a petition was submitted by Steven M. Friedman, Friedman Development, LLC, 7476 SE 27t1i St., #200, Mercer Island, WA 98040, requesting vacation of a portion of alley located south of S. Tobin St. between Burnett and Williams Avenues S. The Planning/Building/Public Works Department reports that more than two-thirds of the abutting property owners have signed the petition representing 100% of the frontage. STAFF RECOMMENDATION: Adopt resolution setting public hearing on 10/25/2004; and refer petition to the Planning/Building/Public Works Administrator for determination of advisability of the vacation and need for retention of easements. C! Y OF RENTON PETITION FOR STREET VACATION IN THE CITY OF RENTON 05-1i 0 To the Honorable Mayor and Date Members of the City Council I l ` `l D City of Renton Circulated By: &-E✓(3N A,1 , Fg-i (SoInnAO 1055 S. Grady Way C/d[EPM/1hl D,<V(ft-O-r'"7,r-^/7� I'Lc Renton, WA 98055 Address: 7i-1 7 6 S6 217 4�' r=,*2-00 h/A 9goLl0 Dear Mayor and Council Members: Telephone: 2-0 6 - 23 Z'- $ -�l 0 We, the undersigned property owners abutting a certain portion of public Right -of -Way, respectfully request the vacation of the street or alleyway as described on the attached "Exhibit A" and commonly known as: cJle ff S"', 4t o+0 S', l o dt, 9,L 13v n� (Insert closest cross streets and reference the street name, i.e. NE Bog Street from Bicycle Alley to Slalom Avenue NE.) w , !l tQ —s 4 Ile- 5, We request a time and place be fixed when this petition will be heard by the City Council. Of the property owners abutting the area of this petition 14W % 12/3 or more required] of the lineal frontage have agreed and indicated their joining this petition with their signatures below: signature (SAIL MGLCA)Q00 LI2S Z35-3S("S print name . phone Au,, - address 7�ZW1.5-� 2-030 property identification number signature 611 L M " LgAn 06 print name phone /// 4Q %bok"s 4ve- !9 address 7Z 316-0 21-7— 0 property identification number Instructions: 1. Insert name of street. (i.e. NE 4th, alleyway east of Sunset Blvd.) 2. Attach complete legal description (i.e. metes and bounds, etc.) 3. Have the applicable property owners provide the following: a) Sign name. (Signatures of owners of 2/3 of lineal frontage must sign. Spouses do not need to sign. Owners in common must sign.) b) Print name and phone number. c) List Property address and King County tax parcel identification number. 4. Attach a map to the petition designating the vacation boundaries. 5. Attach a brief statement of the purpose to be served by the street vacation. 6. Submit $250.00 filing fee with application. SUBMIT PETITION TO THE CITY CLERK, SEVENTH FLOOR, RENTON CITY HALL. PRM - Property Services Administration\Administrative\Forms\StreetVacation\Street Vacation Petition.doc EXHIBIT A LEGAL DESCRIPTION A strip of land lying within the northwest quarter of Section 17, Township 23 North, Range 5 East W.M., Being that portion of Lots 3 and 18 Block 24, Town of Renton, according to the Plat thereof recorded in Volume 1 of Plats, page 135, in King County, Washington, dedicated as alley under recording numbers 2117471, 2117484, 2117478 and 7811200482 more particularly described as follows: The east 5 feet of Lot 3; The north 10 feet of the south 30 feet of Lot 3; And the west 5 feet of Lot 18 Containing 1650 square feet more or less. Situate in the City of Renton, County of King, State of Washington N01'29'20"E _ C4 BURNETT AVE. S. 907.83' — w m _ _ N01'29'20"E _ _n 551.52' ;u -- II` : o I 'p � N� O I Z � x ��m OD 0000 OVA r= Z o m xco w wco C0 a WIo Zz OI I<Nv'- ti I��o I �-4 m �Ion�� ��I (> I v o ? ip o `.' D Oo C D Cn Cn IT1 W x a1 CD QOD �m O 0 y o ZZ Nc0 A I OD Z - f9 co Z O o cn j D w OD co°DN01'29'20"E 451.11' j< W N01'29 20 E �„ ni o I - - - - - - - o 5 n 49.83' N P p p w 7231505555 i 0 H 50.08' - a p m I N01'29'20"E f C o'a Q _ _ _ _ _ SECTION LINE(D z Z T A y _ V �' OD OD l om� I co CD `� crlco i o t o i to I p oo I co m �� y N WIC m � 0 �IW v tv (A ruz z I w Zj I N t o � � •ter. a V W GD O G7 ry _ ccnn o . > o i w o O0o 0 o m o i v ,Fj i N p Ncn 4. d N01'29'20"E 150.24' co (A WILLIAMS AVE. S. �► �— I C O 00 CD. N01'29'20"E 911.75' PUBLIC BENEFIT EXPLANATION Alley Vacation South of Tobin between Burnett St. and Williams St. The existing alley now runs south from S. Tobin St. to the parking lot west of the McLendon Hardware building. As part of the development of the McLendon site, the alley right of way was relocated to run west through the parking lot to Burnett St. S. All of the existing alley is 10' wide. This request to vacate the portion of the alley through the parking lot and 50 feet of the north -south portion of the alley is part of the proposed Merrill Gardens Senior Housing Project. The project includes lots 1-4 along Burnett St. S and lots 16-18 along Williams St. S. The project also extends to Tobin Ave. S along Burnett St. The building is to be constructed along Burnett St. including the existing alley R.O.W. To maintain access from the south end of the remaining alley, the proposed project will grant a 20-foot wide easement east across Lot 18 east to Williams St. The project will also grant a 5' easement to widen the remaining alley to 15 feet. This final configuration will give a much wider, more usable access through the block than the existing 10'wide alley as well as consolidate the property along Burnett from Tobin to - the McLendon property for a much needed senior housing project. CITY OF RENTON CITY CLERK MEMORANDUM DATE: September 17, 2004 TO: Larry Warren, City Attorney FROM: (� i,� Bonnie Walton, City Clerk, x6502 SUBJECT: llll"" Request for Resolution Setting Public Hearing Date for VAC-04-004; Alley portions east of Burnett Ave S. & North of S. 2nd St. Petitioners: McLendon Hardware, Inc., Tennessee Group, LLC. A new Petition for Street Vacation was received on August 5, 2004, from Steven M. Friedman, Friedman Development LLC. I thereafter requested and have since received verification of sufficiency from our Property Services Division. The blue file with all documentation is enclosed for your review. Please prepare a resolution to be presented to Council on September 27, 2004, setting the public hearing date of October 25, 2004. If you have any questions, please feel free to contact me. Enclosure cc: Karen McFarland Joy- 9-�7 o�,tea� ?4 (40,h #'., 5.4. � '?) � CITY OF RENTON, WASHINGTON RESOLUTION NO. J 71e A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SETTING A HEARING DATE TO VACATE THE ALLEY LOCATED EAST OF BURNETT AVENUE S., NORTH OF S. 2" STREET, AND WEST OF WILLIAMS AVENUE S. (MckLENDON HARDWARE AND TENNESSEE GROUP LLC; VAC-04-004.) WHEREAS, a Petition has been filed with the City Clerk of the City of Renton on or about August 5, 2004, pursuant to the requirements of RCW 35.79, petitioning for the vacation of an alley, as hereinafter more particularly described, and said petition having been signed by the owners of more than two-thirds (2/3) of the property abutting upon said alley sought to be vacated, and same being described as follows: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. (The alley located east of Burnett Avenue S., north of S. 2°d Street, and west of Williams Avenue S.) NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. That the 25 b day of October, 2004, at the hour of 7:30 P.M. at the City Council Chambers at City Hall, Renton, King County, Washington, be and is hereby fixed as the time and place for a public hearing to consider the aforesaid Petition for vacating the alley located east of Burnett Avenue S., north of S. 2°d Street, and west of Williams Avenue S., which said hearing date is not more than sixty nor less than twenty days from the date of passage of this Resolution. SECTION II. The City Clerk is hereby authorized and directed to give notice of said time and date of the hearing as provided in RCW 35.79.020 and any and/or all persons interested therein or objecting to said vacation may then appear and be heard thereon, or they may 1 RESOLUTION NO. file their written objections thereto with the City Clerk at or prior to the time of hearing on said vacation. SECTION III. The City Council shall determine, as provided in RCW 35.79.030, as to whether an appraisal shall be secured to determine the fair market value of the property sought to be vacated as provided for in Ordinance No. 4266, and the amount of compensation to be paid by the Petitioner -Owners to the City for such vacation. The City likewise reserves the right to retain an easement for public utility and related purposes. PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2004. Kathy Keolker-Wheeler, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1071:9/22/04:ma EXHIBIT A LEGAL DESCRIPTION A strip of land lying within the northwest quarter of Section 17, Township 23 North, Range 5 East W.M., Being that portion of Lots 3 and 18 Block 24, Town of Renton, according to the Plat thereof recorded in Volume 1 of Plats, page 135, in King County, Washington, dedicated as alley under recording numbers 2117471, 2117484, 2117478 and 7811200482 more particularly described as follows: The east 5 feet of Lot 3; The north 10 feet of the south 30 feet of Lot 3; And the west 5 feet of Lot 18 Containing 1650 square feet more or less. Situate in the City of Renton, County of King, State of Washington c� m n� Ln VA P m .P I � _� o X 0 .�G N V m (Q o BURNETT AVE. S. N01'29_20"E 49.83' I o o I I to ommx � (A ai I m"�. Z V W Z C06) V I FD � -4 N01'29'20"E N01'29'20"E _ N01'29'20"E 907.83' C m 551.52' uz 00 _N Z rn — V — Oy� mJ�,0 �slo�o I0Va _t Z o°oDI_ _N01'29'20"_E _ 451.11' o �_ 7231505555 c I SECTION LINE I OD V N CoCo I O 0 I CD (rlI ICD, G!IJ I o I W Cl 0 a w Ln 0 rn tQ 1 Ln 0 0 w 0 I N Ln 1 150.24 WILLIAMS AVE. S. N01'29'20"E q 911.75' CITY OF RENTON COUNCIL AGENDA BELL Submitting Data: For Agenda of: September 27, 2004 Dept/Div/Board.. Economic Development Neighborhoods and Strategic Planning Agenda Status Staff Contact...... Rebecca Lind Consent .............. X Public Hearing.. Subject: Zoning Text Amendments Implementing the 2004 Correspondence.. Comprehensive Plan Amendments Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: Study Sessions...... Information......... Recommended Action: Council concur Approvals: Legal Dept...... Finance Dept... Other ............... Fiscal Impact: None Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated.:....... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Committee of the Whole, Planning and Development Committee and Planning Commission are reviewing and making recommendations on the Growth Management Act mandated Comprehensive Plan Update and various implementing zoning and development standards code amendments. The Planning Commission will hold the public hearing on the Comprehensive Plan portion of the work on September 21" and 28th. The City Council will hold the public hearing on the zoning and development standard code amendments. To complete the adoption of both the Comprehensive Plan and zoning amendments on schedule, a public hearing on the zoning text amendments is needed by October 11, 2004. STAFF RECOMMENDATION: Set October 11, 2004 for a public hearing on the implementing zoning and development standards amendments for the 2004 Comprehensive Plan Update. RentonneUab bilU bh CITY OF RENTON COUNCIL AGENDA BILL AI #: . Submitting Data: Dept/Div/Board.. EDNSP (Strategic Planning) Staff Contact...... Elizabeth Higgins @ 6576 Subject: Revision of the Urban Center Design Overlay Regulations adopted in 2003 and incorporated into RMC 4-3-100. Exhibits: Draft Revised Urban Center Design Overlay Regulations Issue Paper For Agenda of: September 27, 2004 Agenda Status Consent..............X Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions..... Information......... Recommended Action: Approvals: Refer to Planning and Development Committee Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: N/A Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: In 2003, as part of the Boeing Renton Plant Site Comprehensive Plan Amendments, the Urban Center Overlay Design Guidelines, previously applicable to the Center Downtown and South Renton were expanded to include the rezoned Boeing property. A Development Agreement between Boeing and the City vested future development to those Guidelines, as long as development follows the conceptual plan included in the Agreement. Those Guidelines have now been revised to improve their effectiveness. The update includes reorganization and the addition of details, definitions, and graphic illustrations to improve clarity of intent. The Guidelines will be used as a "stand-alone" document to assist potential developers in understanding the City's Vision for redevelopment of Renton's Urban Center. The Guidelines will provide predictability to the review process by clearly outlining in advance of design, what will be necessary to achieve project approval. The Design Guidelines will be incorporated into Renton Municipal Code, Title IV Development Standards, thus becoming enforceable regulations. Should a redevelopment plan be submitted for the Boeing Renton Plant site that varies substantially from the agreed -upon conceptual plan, these Guidelines will apply. STAFF RECOMMENDATION: Council adopt revised Urban Center Design Overlay Regulations. Rentonnet/agnbill/ bh CITY OF RENTON ECONOMIC DEVELOPMENT NEIGHBORHOODS, AND STRATEGIC PLANNING MEMORANDUM DATE: September 21, 2004 TO: Don Persson, Council President and Members of the City Council f� VIA: k<� `JMayor Keolker-Wheeler FROM: Alex Pietsch, Administrator CONTACT: Rebecca Lind, Planning Manager (6588) SUBJECT: Urban Center Design Overlay Regulations, 2004 Revisions ISSUE: In order for Renton's Urban Center Design Overlay Regulations, adopted in 1999 and revised in 2003, to become more effective, revisions are required to make them applicable to all uses in the Urban Center. Wider application of the regulations requires certain other revisions to the zoning text, including additional "intent statements," the addition of design categories, and reorganization of the regulations RECOMMENDATION: Recommend approval of the 2004 revisions to the Urban Center Design Overlay Regulations BACKGROUND SUMMARY: The City of Renton, as part of its commitment to expediting development, has avoided adopting architectural review of proposed projects. In addition, there has been no nexus between development standards and the issue of aesthetics. Therefore the City has not been able to require or request project proponents consider aesthetics when designing projects. Issues such as scale of project, building materials, finishes, rooflines, window treatments, and landscaping have generally been left to the discretion of the developer. As a result, projects have been built with less aesthetic appeal than what is desired in the City. In 1999, Renton adopted the Urban Center Overlay Design Guidelines. These guidelines, however, only applied to residential uses ("attached housing") in Renton's downtown center. H:\EDNSP\Comp Plan\Amendments\2004\Design Guidelines (2004)\Design Guidelines\Issue paper Council 9.27.04.docLast printed 09/21/2004 9:20 AM ISSUE PAPER Urban Center Design Overlay Regulations, 2004 Revision Page 2 of 3 In 2003, as part of the Boeing -initiated Comprehensive Plan Amendments, the Guidelines were revised to include all attached residential development, commercial/residential mixed -use, and retail development in the Urban Center. Renton's Urban Center is divided into the Urban Center — North (the South Lake Washington Redevelopment Area) and the Urban Center — Downtown (including the South Renton Planning Subarea). The Center Downtown and South Renton are designated in the Guidelines as Districts `A' and `B' respectively and the rezoned Boeing property (Urban Center — North) is designated District `C'. The Development Agreement between Boeing and the City vested future development to the 2003 Guidelines, as long as development follows the conceptual plan included in the Agreement. Should a redevelopment plan be submitted for the Boeing Renton Plant site that varies substantially from the agreed -upon conceptual plan, the 2004 Revised Guidelines will apply. The proposed 2004 revision expands the Urban Center Design Overlay Regulations so that they are applicable to all development in the Urban Center. The Guidelines are intended to provide standards for new projects, or substantial redevelopment of existing projects, in the Urban Center. The broader application of the Guidelines necessitates certain revisions throughout the document. The Guidelines have also been revised to improve their effectiveness through reorganization and the addition of details, definitions, and graphic illustrations to improve clarity of intent. Each design element includes intent statements that set the performance standard that must be met by the proposed project. "Minimum standards" of the design element are required. "Guidelines Applicable," are optional, but are intended to provide guidance to the project proponent, project reviewer, and the Director of Development Services when determining if the intent of the design element will be met by the proposed project. The Guidelines will also be used as a "stand-alone" document to assist potential developers in understanding the City's Vision for redevelopment of Renton's Urban Center. They will provide predictability to the review process by clearly outlining in advance of design, what will be necessary to achieve project approval. ISSUE PAPER Urban Center Design Overlay Regulations, 2004 Revision Page 3 of 3 The key elements of the Design Guidelines address the following: • The nature and quality of pedestrian -oriented environments • Corporate or franchise architectural design • Design treatment for mixed -use residential buildings • Urban integration of big -box retail structures CONCLUSION: Revisions to the Urban Center Overlay Design Guidelines (Urban Center Design Guidelines) are proposed in order to provide standards to be followed when new projects are proposed, or substantial redevelopment of existing projects is being considered, in the Urban Center. The Design Guidelines are intended to provide developers with the necessary information to ensure their projects are welcomed by the community, while still meeting the expedited project review and approval goals of the City. RMC 4-3-100 URBAN CENTER DESIGN OVERLAY REGULATIONS MAKERS DRAFT September 15, 2004 CONTENTS A. Purpose B. Applicability C. Administration D. District Design Character E. Site Design and Building Location 1. Site Design and Street Pattern 2. Building Location and Orientation 3. Building Entries 4. Transition to Surrounding Development 5. Service Element Location and Design 6. Gateways F. Parking and Vehicular Access 1. Location of Parking 2. Design of Surface Parking 3. Structured Parking Garages 4. Vehicular Access G. Pedestrian Environment 1. Pathways Through Parking Lots 2. Pedestrian Circulation 3. Pedestrian Amenities H. Landscaping/Recreation/Common Space 1. Landscaping 2. Recreation Areas and Common Open Space I. Building Architectural Design 1. Building Character and Massing 2. Ground Level Details 3. Building Roof Lines 4. Building Materials J. Signage K. Lighting L. Appeals S:\-project\04\0410-Renton N Dntn\Draft Guidelines\Design Guidelines (PC)c_09-15-04_MAKERS.docLast printed 9/16/2004 11:23 AM A. PURPOSE: The purpose of this Section is to: 1. Establish design review regulations in accordance with policies established in the Land Use and Community Design Elements of the Renton Comprehensive Plan in order to: a. Maintain and protect property values, b. Enhance the general appearance of the City, c. Encourage creativity in building and site design, d. Achieve predictability, balanced with flexibility, and Consider the individual merits of proposals. 2. Design Standards and Guidelines specific to District 'A' (the Downtown Core) are intended to ensure design quality of structures and site development that implement the City of Renton's Comprehensive Plan Vision for its Urban Center — Downtown. This Vision is of a downtown that will continue to develop into an efficient and attractive urban city. The Vision of the Downtown Core is of mixed -use with high -density residential living supported by multi - modal transit opportunities. Redevelopment will be based on the pattern and scale of established streets and buildings. 3. Design Standards and Guidelines specific to District '13' (the South Renton Neighborhood) are intended to ensure design quality .of structures and site development that implements the City's South Renton Neighborhood Plan. This Vision is of a residential area located within the Urban Center - Downtown that maintains the existing, traditional grid street plan and respects the scale of the neighborhood, while providing new housing at urban densities. The Vision is of a neighborhood that is positioned to capitalize on the employment and retail opportunities increasingly available in the nearby Downtown Core. 4. Design Standards and Guidelines specific to the Urban Center —North (District 'C') are intended to ensure design quality of structures and site development that implement the City of Renton's Comprehensive Plan Vision for its Urban Center— North. This Vision is of an urban environment that concentrates uses in a "grid pattern" of streets and blocks. The Vision is of a vibrant, economically vital neighborhood that encourages use throughout by pedestrians. 5. Establish two categories of regulations: (a) "minimum standards" that must be met, and (b) "guidelines" that, while not mandatory, are considered by the Development Services Director in determining if the proposed action meets the intent of the design guidelines. In the Urban Center Design Overlay area, specific minimum standards and guidelines may apply to all three districts, or certain districts only (Districts 'A', '13% or 'C'), as indicated herein. 2. Exemptions for all Districts: a. Interior Remodels: Interior remodels of existing buildings or structures provided the alterations do not modify the building facade. b. Aircraft manufacturing: Structures related to the existing use of aircraft manufacturing in District 'C'. 3. Definitions: For ease of use, all words that are italicized are defined in the "Urban Center Design Overlay Regulations — Definitions" section. C. ADMINISTRATION: 1. Review Process: Applications subject to Urban Center Design Overlay District regulations shall be processed as a component of the governing land use process. 2. Authority: The Director of the Development Services Division shall have the authority to approve, approve with conditions, or deny proposals based upon the provisions of the Urban Center Design Overlay Regulations. In rendering a decision, the Director will consider proposals on the basis of individual merit, will consider the overall intent of the minimum standards and guidelines, and will encourage creative design alternatives in order to achieve the purposes of the intent of the Urban Center Design Overlay Regulations. 3. Modification of Minimum Standards: The Director of the Development Services Division shall have the authority to modify the minimum standards of the Urban Center Design Overlay Regulations, subject to the provisions of RMC 4-9-250D and the following requirements: a. The project as a whole meets the intent of the minimum standards and guidelines in subsections E, F, G, H, I, J, and K of the Urban Center Design Overlay Regulations, b. The requested modification meets the intent of the applicable design standard, c. The modification will not have a detrimental effect on nearby properlies and the City as a whole, d. The deviation manifests high quality design,and e. The modification will enhance the pedestrian environment on the abutting and/or adjacent streets and/or pathways. 4. Exceptions for Districts A and B : Modifications to the requirements in subsections E2a(i) and E3a(i) of this Section are limited to the following circumstances: a. When the building is oriented to an interior courtyard, and the courtyard has a prominent entry and walkway connecting directly to the public sidewalk; or b. When a building includes an architectural feature that connects the building entry to the public sidewalk; or c. In complexes with several buildings, when the building is oriented to an internal integrated walkway system with prominent connections to the public sidewalk(s). (Amd. Ord. 4991, 12-9-2002) D. DISTRICT DESIGN CHARACTER: The following section illustrates how individual districts could be developed consistent with the Comprehensive Plan vision for the particular area and comply with the design standards and guidelines herein. While the illustrations are not intended to be a precise plan for the applicable district, they provide creative and resourceful "examples" of how new development can be carried out. 1. District C — Urban Center — North: The illustration below describes one possible way of redeveloping a portion of District C that would be consistent with the design standards and guidelines. Specifically, the example shows: a. How a project or series of projects fronting on more than one classification of street can configure development to fit the requirements for pedestrian -oriented streets, high visibility streets, and all other streets, b. How big box development can be accommodated within a site c. How a system of interior access roads, driveways, and parking areas could be configured on a site, d. How a collection of buildings and uses can be connected by a series of sidewalks and pathways, e. How the open space and landscape screening standards and guidelines could be met, and f. How development could be configured to provide incremental infill development opportunities consistent with the vision for District C. 10' landscaping buffer Highlighted building entry 15' landscaping buffer between sidewalk and between sidewalk and non -pedestrian -oriented facade along a non -pedestrian -oriented i facade - High Visibility Street ..__. 't°f -t Roofline treatments to break down state �e�-ti .•� Service entrance screened from of large buildings --� �• �' `` , sidewalk by landscaping Centralized and visible ` Pedestrian -oriented space r; Pathway alo ng building facade at least 17 in width / and includes street trees Interior parking �,• ,� � � ' lot landscaping Big box retail plus (' ` "s'j Parallel parking on major some smaller �,•� cy. - interior access roads Future infiR scaled retail � y� i= development � � tst' � � Minimize access site . _ .-.... ; r.__m points from } l High Visibility Mid -block pedestrian ��e` r ,' \ —Streets connections [[ 1- 15Landscaping kr r j 'r✓.y i butter between t re `-L sidewalk and Residential component of Parking area the building features F ? •r e along High modulation and �,`°,. r ,tt.. ! t` • �''`'' ilk, �.� Visibility Street articulation .....� : '� {� ' !y r_ # •.tx �J Yj� dY t \ 4s i ! fri Landscaped S? !g' M pathways ¢/' �y yt F 7> through Mixed -use t.: / `v! {K 1 ' v �J' .t. r •. parking lots with \'l� sv✓' �? ./ .3.� . resirfortlraf ���� BW1cJing can be r 4/ `w- •r �yt j ` located adjacent to �i tj tt � St sidewalk if a features a pedestrian -oriented facade On -street parking, w 10' Landsca wide sidewalks, ant . plug buffer between m Y street trees - '' m t jt s it z ' - sidewalk and parking area P, 1 Pedestrian —oriented , . Gr�98 \ 10' landscaped setback for Retail , q ✓ space to serve as a , % �a M- single purpose residential uses focal point of activity .-..-.. Common open space "� i 1 ^•-- for residential uses i Pedestrian -oriented facades = i - tfansparem windows t Residential with some weather protection features / growxi Roof felar7 pnmary entries facing the street acing parking t Parking garage entrance Curb bWbs to reduce crosswalk distance ,./J Special treatment designed to minimize impact and enhance pedestrian environment —'- of building comer on pedestrian environment Figure 2. Illustrating a development configuration example that would be consistent with the Design Guidelines and Standards for District C. E. SITE DESIGN AND BUILDING LOCATION: Intent: To ensure that buildings are located in relation to streets and other buildings so that the Vision of the City of Renton can be realized for a high -density urban environment; so that businesses enjoy visibility from public rights -of -way; and to encourage pedestrian activity throughout the district. 1. Site Design and Street Pattern: Intent: To ensure that the City of Renton Vision can be realized within the Urban Center Districts. To plan districts that are organized for efficiency while maintaining flexibility for future development at high urban densities and intensities of use. To create and maintain a safe, convenient network of streets of varying dimensions for vehicle circulation and to provide service to businesses. a. Minimum Standards for Districts `A' and 'B': i. Maintain existing grid street pattern. b. Minimum Standards for District `C': i. A network of public and/or private local streets shall be provided in addition to public arterials. ii. Maintain a hierarchy of streets, where appropriate, to provide organized circulation that promotes use by multiple transportation modes and to avoid overburdening the roadway system. The heirarchy may consist of (from greatest in size to smallest): (a) High Visibility Street. A highly visible arterial street that warrants special design treatment to improve its appearance and maintain its transportation function. (b) Arterial Street. A street classified as a principal arterial on the City's Arterial Street Plan. (c) Pedestrian -Oriented Streets. Streets that are intended to feature a concentration of pedestrian activity. Such streets feature slow moving traffic, narrow travel lanes, on -street parking, and wide sidewalks. (d) internal or Local Roads (public or private) (e) Drive aisles Figure 3. Hierarchy of streets in District C. 2. Building Location and Orientation: Intent: To ensure visibility of businesses, to establish active, lively uses along sidewalks and pedestrian pathways, to have buildings organized in such a way that pedestrian use of the district is facilitated. To encourage siting of structures so that natural light and solar access are available to other structures and open space. To enhance the visual character and definition of streets within the district. To provide an appropriate transition between buildings, parking areas, and other land uses and the street. To increase privacy for residential uses located near the street. a. Minimum Standards for Districts 'A' and'B': i. Buildings shall be oriented to the street with clear connections to the sidewalk. b. Minimum Standards for District'C': i. Buildings located on designated pedestrian -oriented streets shall feature "pedestrian -oriented facades" and clear connections to the sidewalk. Such buildings shall be located adjacent to the sidewalk, except where pedestrian - oriented space is located between the building and the sidewalk. Parking between the building and pedestrian -oriented streets is prohibited. Pedestrian -oriented facade Property line Arian -oriented facades: Primary building entry must be facing the street transparent window area or window display along 75% of the ground floor between the height of 2 to 8 feet above the ground / weather protection at least 41% feet wide ` along at least 75% of the facade Figure 4. Pedestrian -oriented facades. 10 ii. Buildings fronting on pedestrian -oriented streets must contain pedestrian - oriented uses. iii. All non-residential buildings may be located directly adjacent to any street as long as they feature a pedestrian -oriented fagade. iv. Buildings containing street -level residential uses and single -purpose residential buildings shall be set back from the sidewalk a minimum of ten (10) feet and feature substanial landscaping between the sidewalk and the building. This setback shall be increased to fifteen (15) feet along high visibility streets (see Figure 2 map). Figure 5. Landscaped setbacks for residential buildings. v. If buildings do not feature pedestrian -oriented facades they shall have substantial landscaping between the sidewalk and building. Such landscaping shall be at least ten (10) feet in width as measured from the sidewalk. This setback shall be increased to fifteen (15) feet on high visibility streets (see Figure 6). IF bination of evergreen and iuous shrubs and trees '-,L-- Raised planter Figure 6. Substantial landscaping between the sidewalk and the building. c. Guidelines Applicable to District `C': i. Siting of a structure on a parcel should take into consideration the continued availability of natural light (both direct and reflected) and direct sun exposure to nearby buildings and open space (except parking areas). ii. Ground floor residential uses located near the street should be raised above street level for residents' privacy. 12 3. Building Entries: Intent: To make building entrances convenient to locate and easy to access. To ensure that building entries further the pedestrian nature of the fronting sidewalk and the urban character of the district. a. Minimum Standards for Districts 'A' and 'B': i. Entrance Location: A primary entrance of each building shall be located on the facade facing a street. Such entrances shall be prominent, visible from the street, connected by a walkway to the public sidewalk, and include human scale elements. b. Minimum Standards for District'C': i. On pedestrian -oriented streets, the primary entrance of each building shall be located on the facade facing the street. ii. On non -pedestrian -oriented streets, entrances shall be prominent, visible from surrounding streets, connected by a walkway to the public sidewalk, and include human -scale elements. iii. All building entries adjacent to a street shall be clearly marked with canopies, architectural elements, ornamental lighting, and/or landscaping. Entries from parking lots should be subordinate to those related to the street for buildings with frontage on designated pedestrian -oriented streets. iv. Weather protection at least four and one-half (4-1/2) feet wide and proportional to the distance above ground level shall be provided over the primary entry of all buildings and over any entry adjacent to a street. v. Pedestrian pathways from public sidewalks to primary entrances, or from parking lots to primary entrances, must be accessible, conforming to federal and state Americans with Disabilities Act requirements, and shall be clearly delineated. 13 Figure 7. Roofline and other treatments used to define primary building entries. c. Guidelines Applicable to All Districts: i. Multiple buildings on the same site should provide a continuous network of pedestrian paths and open spaces that incorporate landscaping to provide a directed view to building entries. ii. Ground floor units should be directly accessible from the street or an open space such as a courtyard or garden that is accessible from the street. iii. Secondary access (not fronting on a street) should have weather protection at least four and one-half (4-1/2) feet wide over the entrance or other similar indicator of access. iv. Pedestrian access should be provided to the building from property edges, adjacent lots, abutting street intersections, crosswalks, and transit stops. v. Features such as entries, lobbies, and display windows should be oriented to a street or pedestrian -oriented space; otherwise, screening or decorative features such as trellises, artwork, murals, landscaping, or combinations thereof, should be incorporated into the street -oriented facade. 14 d. Guidelines Applicable to Districts 'A': i. For projects that include residential uses, entries should provide transition space between the public street and the private residence such as a porch, landscaped area, terrace, common area, lobby, or similar feature. ii. Features such as entries, lobbies, and display windows should be oriented to a street; otherwise, screening or art features such as trellises, artwork, murals, landscaping, or combinations thereof, should be incorporated into the street -oriented facade. e. Guidelines Applicable to District'A': i. Entries from the street should be clearly marked with canopies, architectural elements, ornamental lighting, or landscaping. Entries from parking lots should be subordinate to those related to the street for buildings within District W. f. Guidelines Applicable to District'B': i. Front yards should provide transition space between the public street and the private residence such as a porch, landscaped area, terrace, or similar feature. g. Guidelines Applicable to District 'C': i. For projects that include residential uses, entries should provide transition space between the public street and the private residence such as a porch, landscaped area, terrace, common area, lobby, or similar feature. 15 4. Transition to Surrounding Development: Intent: To shape redevelopment projects so that the character and value of Renton's long- established, existing neighborhoods are preserved. a. Minimum Standards for District `A': i. Careful siting and design treatment is necessary to achieve a compatible transition where new buildings differ from surrounding development in terms of building height, bulk and scale. At least one of the following design elements shall be considered to promote a transition to surrounding uses: (a) Setbacks at the side or rear of a building may be increased by the Reviewing Official in order to reduce the bulk and scale of larger buildings and so that sunlight reaches adjacent yards; (b) Building proportions, including step -backs on upper levels; (c) Building articulation to divide a larger architectural element into smaller pieces; or (d) Roof lines, pitches, and shapes to reduce apparent bulk and transition with existing development. b. Minimum Standards for District'B': i. Careful siting and design treatment is necessary to achieve a compatible transition where new buildings differ from surrounding development in terms of building height, bulk, and scale. At least one of the following design elements shall be considered to promote a transition to surrounding uses: (a) Setbacks at the side or rear of a building may be increased by the Reviewing Official in order to reduce the bulk and scale of larger buildings and so that sunlight reaches adjacent yards; (b) Building articulation to divide a larger architectural element into smaller pieces; or (c) Roof lines, pitches, and shapes to reduce apparent bulk and transition with existing development. 16 ii. In areas with older style, steeply -pitched, single-family homes, similar roof styles are encouraged to achieve more harmonious relationships between new and old buildings. c. Minimum Standards for District'C': i. For properties along North 6'h Street and Logan Avenue North (between North 41' Street and North Wh Street), applicants shall demonstrate how their project provides an appropriate transition to the long established, existing neighborhood south of North 6`h Street known as the North Renton Neighborhood. ii. For properties located south of North 81h Street, east of Garden Avenue North, applicants must demonstrate how their project appropriately considers existing industrial uses, where applicable. 17 5. Service Element Location and Design: Intent: To screen the potential negative impacts of service elements (ie waste receptacles, loading docks). a. Minimum Standards for All Districts: i. Service elements shall be located and designed to minimize the impacts on the pedestrian environment and adjacent uses. Service elements should generally be concentrated and located where they are accessible to service vehicles and convenient for tenant use. ii. Garbage, recycling collection, and utility areas shall be enclosed on all sides and the roof and screened around their perimeter by a wall or fence at least seven feet high, concealed on the top and should have self -closing doors. If the area is adjacent to a street, pathway, or pedestrian -oriented space, a landscaped planting strip, minimum three feet wide, shall be located on three sides of such facility. DUMPSI LOCATE REAR O SITE Figure 8. Service elements located to minimize the impact on pedestrian environment. 18 Figure 9. Service enclosure example. b. Guidelines Applicable to All Districts: i. Service enclosure fences should be made of masonry, ornamental metal or wood, or some combination of the three. The use of chain link, plastic, or wire fencing is prohibited. ii. Roof -mounted mechanical equipment should be located so as not to be visible from the street, public open space, parking areas, or from the ground level of adjacent properties. Screening features should blend with the architectural character of the building. 19 6. Gateways: Intent: To distinguish Gateways as primary entrances to districts or to the City. To provide special design features and architectural elements at Gateways. To ensure that Gateways, while they are distinctive within the context of the district, are compatible with the district in form and scale. a. Minimum Standards for District'C': i. Developments located at district gateways shall be marked with visually prominent features. Figure 10. Gateway locations in District C. ii. Gateway elements shall be oriented toward and scaled for both pedestrians and vehicles. iii. Visual prominence shall be distinguished by two or more of the following: (a) Public art (b) Monuments 20 (c) Special landscape treatment (d) Open space/plaza (e) Identifying building form (f) Special paving, unique pedestrian scale lighting, or bollards (g) Prominent architectural features (trellis, arbor, pergola, or gazebo) (h) Signage, displaying neighborhood or district entry identification (commercial signs are not allowed) R1 M0IIII MM.. ocunnnrauuauuu 11 �� �� �� �I 11 11 11 11 Turret ►° IIIIIIIIIIIIIIIIIIIII�II!I 1 1 1 ill IUIIIR m m Elevation Comer accentuating roof line Plan Note: Ensure that building does not block viewing triangle at intersections 7 0 Elevation Bay window _ ICIIIIIIIIIIIIi�I�,; 11111`>\ Figure 11. Distinguishable building form examples appropriate for gateway locations. 21 x� �� � � G� © < \ �\/� ��� � � v \\� ' . � 2 - � ��9 � & \ ƒ\ : §\\ � � � � � `� � \ .� � . 3y� � � x. � � : yW/\� �� : ��x� ' %Wy\� 322�� m .& /; z3��� ,<?�� . � �� � ��� � � � �����w�..� °�- ���77% �� &�w��<�. m�������z �����'���� asw���:��: � 2z6 zv —,2»�: • � �� :� � � � /zy �/�������\ ��\\��`���� .� � a:,��� � a ��`:��_\ � y<: t� � \ G�:2.� � % =_«1«»-� s . ]�/�[ ,\� \«� � � F. PARKING AND VEHICULAR ACCESS: Intent: To provide safe, convenient access to the Urban Center. To incorporate various modes of transportation, including public mass transit, in order to reduce traffic volumes and other impacts from vehicles. To ensure sufficient parking is provided, while encouraging creativity in reducing the impacts of parking areas. To allow an active pedestrian environment by maintaining contiguous street frontages, without parking lot siting along sidewalks and building facades. To minimize the visual impact of parking lots. To use access streets and parking to maintain an urban edge to the district. Parking lots are accessed by e -► � ° 1i ,mod a system of local access "streets"_ a. , w" Parallel parking N�L 'ta on local access .w ••streets,• Parking lots are sited Minimize access towards the interior of the block p oints from ' to the extent possible High Visibility Streets '� ../ R•, lira .. � N��'y�� �i f. Parking lots are configured to allow future infil) development Y h 4. AU fir. , a ✓ � # 1 +Y ./ "'l:.`�• Mid -block connections enhance access and provide a good framework for future infill development No parking lots or driveways adjacent to a pedestrian -oriented street Parking garage entrance designed to minimize impact on pedestrian environment Figure 13. Illustrating parking and vehicular access standards and guidelines for District C. 23 1. Location of Parking: Intent: To maintain active pedestrian environments along streets by placing parking lots primarily in back of buildings. a. Minimum Standards For Districts `A' and `B': i. No surface parking shall be located in a required front yard between a building and the front property line or the street side yard and front yard of a comer lot. A drop-off zone at the street edge may be permitted. ii. Locate service and loading areas away from pedestrian and high visibility areas and screen from view. b. Minimum Standards for District `C: I. On designated pedestrian -oriented streets: (a) Parking shall be at the side and/or rear of a building, with the exception of on -street parallel parking. No more than sixty (60) feet of the street frontage measured parallel to the curb shall be occupied by off-street parking and vehicular access. (b) On -street parallel parking spaces located adjacent to the site can be included in calculation of required parking. (c) On -street, parallel parking shall be required on both sides of the street. ii. A)I parking lots, driveways, and service areas located between a building and the street or visible from a street shall feature substantial landscaping between the sidewalk and applicable use. iii. Surface parking lots: The applicant must successfully demonstrate that the surface parking lot is designed to facilitate future structured parking and/or other infill development. For example, an appropriate surface parking area would feature a one -thousand and five -hundred (1,500) foot maximum perimeter area and a minimum dimension on one side of two -hundred (200) feet, unless project proponent can demonstrate future alternative use of the area would be physically possible. Exception is if there are size constraints inherent in the original parcel. c. Guidelines Applicable to All Districts: i. In areas of mixed -use development, shared parking is recommended. 24 d. Guidelines Applicable to District `G': i. If a limited number of parking spaces are made available in front of a building for passenger drop-off and pick-up, they should be parallel to the building facade. ii. If passenger drop-off and pick-up spaces are made available in front of buildings on streets that do not have parallel parking, such drop-off and pick-up spaces should be fully contained within "cut-outs" from the sidewalk and equivalent space should be created for sidewalk width from within the front property boundary. iii. On other arterials and internal or local roads: Parking lots should be located on the interior portions of blocks and screened from the surrounding roadways by buildings as the first preference and by landscaping and/or gateway features as dictated by location. 25 2. Design of Surface Parking: Intent: To ensure safety of users of parking areas, convenience to businesses, and reduce the impact of parking lots wherever possible. a. Minimum Standards for Districts 'A' and'C': i. Parking lot lighting shall not spill onto adjacent or abutting properties. DO THIS DON'T DO THIS Figure 14. Parking lot lighting standards. ii. Surface parking lots shall be landscaped to reduce their visual impact. b. Minimum Standards for District '6': i. Parking lot lighting fixtures shall be screened so that illumination light sources are not directly visible from adjacent or abutting properties. c. Guidelines Applicable to All Districts: i. Wherever possible, parking should be configured into small units, connected by landscaped areas to provide on -site buffering from visual impacts. 26 ii. Access to parking modules should be provided by public or private local streets with sidewalks on both sides where possible as a first choice rather than internal drive aisles. iii. Where multiple driveways cannot be avoided, provide landscaping to separate and minimize their impact on the streetscape. 27 3. Structured Parking Garages: Intent: To more efficiently use land needed for vehicle parking. To encourage the use of structured parking throughout the Urban Center. To physically and visually integrate parking garages with other uses and to reduce the overall impact of parking garages when they are located in proximity to the designated pedestrian environment. a. Minimum Standards for District `C': i. Parking structures on designated pedestrian -oriented streets shall provide space for ground -floor commercial uses along street frontages at a minimum of seventy-five (75) percent of the frontage width. The entire facade facing a pedestrian -oriented street must feature a pedestrian -oriented facade. J'� b Parking garage on second floor Ground floor commercial space with pedestrian -oriented facade Figure 15. Parking structure located adjacent to pedestrian -oriented streets with pedestrian -oriented uses and facades along the ground floor. ii. Parking structures adjacent to non -pedestrian -oriented streets and not featuring a pedestrian -oriented facade shall be setback at least ten (10) feet from the sidewalk and feature substantial landscaping. This includes a combination of evergreen and deciduous trees, shrubs, and ground cover. This setback shall be increased to fifteen (15) feet adjacent to high visibility streets. The Director may allow a reduced setback where the applicant can successfully demonstrate that the landscaped area and/or other design treatment meets the intent of these standards and guidelines. Possible treatments to reduce the setback include landscaping components plus one or more of the following integrated with the architectural design of the building: 28 (a) Ornamental grillwork (other than vertical bars), (b) Decorative artwork, (c) Display windows, (d) Brick, tile, or stone, (e) Pre -cast decorative panels, (f) Vine -covered trellis, (g) Raised landscaping beds with decorative materials, (h) Other treatments that meet the intent of this standard. Articulation of facade components to reduce scale and add visual interest Decorative trellis - structure for vines Raised planting - bed adjacent to sidewalk Figure 16. Parking structure design treatment used to enhance the streetscape. iii. Facades shall be articulated architecturally, so as to maintain a human scale and to avoid a solid wall. Vehicular entrances to non-residential or mixed -use parking structures shall be articulated by arches, lintels, masonry trim, or other architectural elements and/or materials. b. Guidelines Applicable to All Districts: i. Parking garage entries should be designed and sited to complement, not subordinate, the pedestrian entry. If possible, locate the parking entry away from the primary street, to either the side or rear of the building. 29 c. Guidelines Applicable to Districts `A' and `C': i. Parking garage entries should not dominate the streetscape. ii. The design of structured parking at finished grade under a building should minimize the apparent width of garage entries. iii. Parking within the building should be enclosed or screened through any combination of walls, decorative grilles, or trellis work with landscaping. iv. Parking garages should be designed to be complementary with adjacent buildings. Use similar forms, materials, and/or details to enhance garages. v. Residential garage parking should be secured with electronic entries. vi. Parking structure service and storage functions should be located away from the street edge and generally not be visible from the street or sidewalks. d. Guidelines Applicable to District `B': i. Attached personal parking garages at -grade should be individualized and not enclose more than two cars per enclosed space. Such garages should be architecturally integrated into the whole development. ii. Multiple -user parking garages at -grade should be enclosed or screened from view through any combination of walls, decorative grilles, or trellis work with landscaping. iii. All garage parking in this district should be secured with decorative doors. iv. Personal parking garages should be individualized whenever possible with separate entries and architectural detailing in character with the lower density district. v. Large multi-user parking garages are discouraged in this lower density district and, if provided, should be located below grade whenever possible. vi. Service and storage functions should be located away from the street edge and generally not be visible from the street or sidewalks. 30 4. Vehicular Access: Intent: To maintain a contiguous, uninterrupted sidewalk by minimizing, consolidating and/or eliminating vehicular access off streets within pedestrian environments and/or designated pedestrian -oriented streets. a. Minimum Standards for District'B': i. Parking lots and garages shall be accessed from alleys when available. b. Minimum Standards for District `C': i. Parking garages shall be accessed at the rear of buildings or from non - pedestrian -oriented streets when available. ii. Surface parking driveways are prohibited on pedestrian -oriented streets, unless there are no alternatives. iii. Parking lot entrances, driveways, and other vehicular access points on high visibility streets shall be restricted to one entrance and exit lane per five hundred (500) linear feet as measured horizontially along the street. c. Guidelines Applicable to District 'A': i. Parking lots and garages should be accessed from alleys or side streets. ii. Driveways should be located to be visible from the right-of-way, but not impede pedestrian circulation on -site or to adjoining properties. Where possible, minimize the number of driveways and curb cuts. d. Guidelines Applicable to Area'B': i. Garage entryways and/or driveways accessible only from a street should not impede pedestrian circulation along the sidewalk. ii. Curb cuts should be minimized whenever possible through the use of shared driveways. W G. PEDESTRIAN ENVIRONMENT: Intent: To enhance the urban character of development in the Urban Center by creating pedestrian networks and by providing strong links from streets and drives to building entrances. To make the pedestrian environment safer and more convenient, comfortable, and pleasant to walk between businesses, on sidewalks, to and from access points, and through parking lots. To promote the use of multi -modal and public transportation systems in order to reduce other vehicular traffic. 1. Pathways through Parking Lots: Intent: To provide safe and attractive pedestrian connections to buildings, parking garages, and parking lots. a. Minimum Standards for District 'C': i. Clearly delineated pedestrian pathways and/or private streets shall be provided throughout parking areas. ii. Pedestrian pathways shall be provided perpendicular to the applicable building facade, at a maximum distance of one hundred and fifty (150) feet apart. Figure 17. Pedestrian walkways within parking lots. 32 2. Pedestrian Circulation: Intent: To create a network of linkages for pedestrians to improve safety and convenience and enhance the pedestrian environment. a. Minimum Standards for Districts A and C: i. Developments shall include an integrated pedestrian circulation system that connects buildings, open space, and parking areas with the adjacent street sidewalk system and adjacent properties unless the Director determines such connections are unnecessary. ' Sidewalk along s Pathwa along buildinge�' =✓ . " Y 9 a high visibility street facades are at least 12' wide and includes street trees ' %Z Parking lot pathway y �a ,:i.' ` .•lam .� '. Y ({� Mid -block pathway connects uses and activity centers ,,gyp .✓" �•�"'., .F VF Sal �!, � i.'. �.. Y :,;�%. :i �; d �`�: •.�.'f"�. �,.`, f�1F .' •�.•, X.f� ,�. ` J et NI".p Major local access "streets" are designed bt, with sidewalks Pedestrian -oriented a�� ,`; on at least one side street with wide sidewalks, and street trees ��. Interior pathways that link storefronts, parking areas, and residential uses Figure 18. Integrated pedestrian access system (pathways are shown in solid black lines). 33 ii. Sidewalks located between buildings and streets shall be raised above the level of vehicular travel. iii. Pedestrian pathways within parking lots or parking modules shall be differentiated by material or texture from adjacent paving materials. Figure 19. Parking lot pathway example. iv. Sidewalks and pathways along the facade of buildings shall be of sufficient width to accommodate anticipated numbers of users. Specifically: (a) Sidewalks and pathways along the facade of mixed -use and retail buildings one hundred (100) or more feet in width (measured along the facade) shall provide sidewalks at least twelve (12) feet in width. The walkway shall include an eight- (8) foot miniumum unobstructed walking surface and street trees placed no more than thirty (30) feet on -center. As an alternative to some of the required street trees, developments may provide pedestrian -scaled light fixtures (as approved by the Director) at the same spacing and no taller than fourteen (14) feet in height. However, no less than one (1) tree per sixty (60) lineal feet of the required walkway shall be required. To increase business visibility and accessibility, the Director will allow breaks in the required tree coverage adjacent to major building entries. 34 Street trees and/or pedestrian street lamps every 30' �. 8' min unobstructed width 12' min Figure 20. Sidewalk requirements along the facades of retail buildings. (b) For all other interior pathways, the applicant shall successfully demonstrate that the proposed walkway is of sufficient width to accommodate the anticipated number of users. A ten to twelve (10-12) foot pathway, for example, can accommodate groups of persons walking four abreast, or two couples passing one another. An eight (8) foot pathway will accommodate three individuals walking abreast, whereas a smaller five to six (5-6) foot pathway will accommodate two individuals. v. Locate pathways with clear sight lines to increase safety. Landscaping shall not obstruct visibility of walkway or sight lines to building entries. vi. All pedestrian walkways shall provide an all-weather walking surface unless the applicant can demonstrate that the proposed surface is appropriate for anticipated number of users and complementary to the design of the development vii. Fences, with the exception of chain link fences, may be allowed when appropriate to the situation. 35 b. Guidelines Applicable to All Districts: i. Delineation of pathways may be through the use of architectural features, such as trellises, railings, low seat walls, or similar treatment. ii. Mid -block connections are desirable where a strong linkage between uses can be established. c. Guidelines Applicable to District'C' Only: i. Through -block connections, should be made between buildings, between streets, and to connect sidewalks with public spaces. Preferred location for through -block connections is mid -block. 00 G� 0C a v Pedestrian Corridor dL Idoose S rSi m m Pedestrian Corridor �■■■■■■■■■■■■ m a I Figure 21. Potential through -block connections within District C. ii. Between buildings of up to and including two (2) stories in height, through -block connections should be at least six (6) feet in width. iii. Between buildings three (3) stories in height or greater, through -block connections should average at least twelve (12) feet in width. iv. Transit stops should be located along designated transit routes a maximum of 0.25 mile apart, or as defined by negotiations with approdate transit agencies. 36 3. Pedestrian Amenities: Intent: To create attractive spaces that unify the building and street environments that are inviting and comfortable for pedestrians. To provide publicly accessible areas that function for a variety of activities, at all times of the year, and under typical, seasonal weather conditions. a. Minimum Standards for District `C': i. On designated pedestrian -oriented streets, provide pedestrian overhead weather protection in the form of awnings, marquees, canopies, or building overhangs. These elements shall be a minimum of four and one-half (4-1/2) feet wide along at least 75% of the length of the building fagade facing the designated pedestrian -oriented street, a maximum height of fifteen (15) feet above the ground elevation, and no lower than eight (8) feet above ground level. ii. Site furniture provided in public spaces shall be made of durable, vandal- and weather -resistant materials that do not retain rainwater and can be reasonably maintained over an extended period of time. iii. Site furniture and amentities shall not impede or block pedestrian access to public spaces or building entrances. b. Guidelines Applicable to District `C': i. Transit shelters, bicycle racks, benches, trash receptacles, and other street furniture should be provided, where appropriate. ii. Street amenities such as outdoor group seating, kiosks, fountains, and public art should be provided, where appropriate, along the sidewalk. iii. Architectural elements that incorporate plants, such as fagade-mounted planting boxes or trellises or ground -related or hanging containers are encouraged, particularly at building entrances, in publicly accessible spaces, and at facades along pedestrian - oriented streets. 37 Figure 22. Pedestrian amenities incorporated into the development. 38 H. LANDSCAPING/RECREATION/COMMON SPACE: Intent: Landscaping is intended to provide visual relief in areas of expansive paving or structures. To define logical areas of pedestrian and vehicular circulation. To add to the aesthetic enjoyment of the area by the community. It is intended that districts have areas suitable for both passive and active recreation by residents, workers, and visitors and that these areas should be provided in sufficient amounts and in convenient locations. Open space and common areas, accessible to the public, are necessary elements of each district in order to ameliorate impacts of the urban environment. To provide the opportunity for community gathering in places centrally located and designed to encourage such activity. 1. Landscaping: Intent: Landscaping is intended to reinforce the architecture or concept of the area. To provide visual and climatic relief in areas of expansive paving or structures. To channelize and define logical areas of pedestrian and vehicular circulation. To add to the aesthetic enjoyment of the area by the community. a. Minimum Standards for All Districts: i. Street trees shall be located between the curb edge and building, as specified by the City of Renton. ii. On designated pedestrian -oriented streets, street trees shall be installed with tree grates. For all other streets, street tree treatment shall be as specified by the City of Renton. Figure 23. Street trees installed with tree grates. iii. The applicant shall demonstrate how the proposed landscaping, through the use of plant material and non -vegetative elements, reinforces the architecture or concept 39 of the development. The proposed landscaping should be consistent with the design intent and program of the building, the site, and use. iv. Proposed plant size and condition at maturity shall be considered. v. Surface parking areas shall be screened by landscaping in order to reduce views of parked cars from streets. Such landscaping shall be at least ten (10) feet in width as measured from the sidewalk. This setback shall be increased to fifteen (15) feet on high visibility streets. Standards for planting shall be as follows: (a) Trees at an average minimum rate of one (1) tree per thirty (30) lineal feet of street frontage. Permitted tree species are those that reach a mature height of at least thirty-five (35) feet. Minimum height or caliper at planting shall be eight (8) feet or two (2) inch caliper (as measured four (4) feet from the top of the root ball) respectively. (b) Shrubs at the minimum rate of one (1) per twenty (20) square feet of landscaped area. Shrubs shall be at least sixteen (16) inches tall at planting and have a mature height between three (3) and four (4) feet. (c) Groundcover shall be planted in sufficient quantities to provide at least ninety (90) percent coverage of the landscaped area within three years of installation. (d) The applicant shall provide a landscape bond, prior to occupancy, for a period of not less than three (3) years and in sufficient amount to ensure required landscape standards have been met by the third year following installation. One tree per 30 lineal feet 7 service, .: storage areas 10 Lendsmping Buffer Figure 24. Required landscaping buffer to parking lots. 40 vi. Surface parking with more than fourteen (14) stalls shall be landscaped as follows: Total Number of Parking Spaces Minimum Required Landscape Area` 15 to 50 15 square feet/parking space 51 to 99 25 square feet/parking space 100 or more 35 square feet/parking space Landscape area calculations above and planting requirements below exclude perimeter parking lot landscaping areas. (a) Provide trees, shrubs, and groundcover in the required interior parking lot landscape areas. (b) Plant at least one (1) tree for every six parking spaces. Permitted tree species are those that reach a mature height of at least thirty-five (35) feet. Minimum height or caliper at planting shall be eight (8) feet or two (2) inch caliper (as measured four (4) feet from the top of the root ball) respectively. (c) Plant shrubs at a rate of five per 100 square feet of landscape area. Shrubs shall be at least sixteen (16) inches tall at planting and have a mature height between three (3) and four (4) feet. (d) Up to fifty (50) percent of shrubs may be deciduous. (e) Select and plant groundcover so as to provide ninety (90) percent coverage within three years of planting, provided that mulch is applied until plant coverage is complete. (0 Do not locate a parking stall more than fifty (50) feet from a landscape area. vii. Regular maintenance shall be provided to ensure that plant materials are kept healthy and that dead or dying plant materials are replaced. viii. Underground, automatic irrigation systems are required in all landscape areas. b. Guidelines Applicable to all Districts: i. Landscaping should be used to soften and integrate the bulk of buildings. ii. Landscaping should be provided that appropriately provides either screening of unwanted views or focuses attention to preferred views. iii. Use of low maintenance, drought -resistant landscape material is encouraged. iv. Choice of materials should reflect the level of maintenance that will be available. 41 v. Seasonal landscaping and container plantings are encouraged, particularly at building entries and in publicly accessible spaces. vi. Window boxes, containers for plantings, hanging baskets, or other planting feature elements should be made of weather resistant materials that can be reasonably maintained. vii. Landscaping should be used to screen parking lots from adjacent or neighboring properties. c. Guidelines Applicable to District 'B': i. Front yards should be visible from the street and visually contribute to the streetscape. ii. Decorative walls and fencing are encouraged when architecturally integrated into the project. 42 2. Recreation Areas and Common Open Space: Intent: To ensure that districts have areas suitable for both passive and active recreation by residents, workers, and visitors and that these areas are of sufficient size for the intended activity and in convenient locations. To create usable, accessible, and inviting open space that is accessible to the public. To promote pedestrian activity on pedestrian -oriented streets — particularly at street corners. a. Minimum Standards for Districts 'A' and `C': i. Mixed -use residential and attached housing developments of ten (10) or more dwelling units shall provide a minimum area of common space or recreation area equal to fifty (50) square feet per unit. The common space area shall be aggregated to provide usable area(s) for residents. The location, layout, and proposed type of common space or recreation area shall be subject to approval by the Director. The required common open space may be satisfied with one or more of the elements listed below. The Director may require more than one of the following elements for developments having more than one hundred (100) units. (a) Courtyards, plazas, or multipurpose greenspaces; (b) Upper level common decks, patios, terraces, or roof gardens. Such spaces above the street level must feature views or amenities that are unique to the site and provided as an asset to the development, rather than an afterthought simply made to meet the requirement. The use of such decks as the primary source of common open space necessary to meet the requirement is appropriate only for smaller infill sites; (c) Pedestrian corridors dedicated to passive recreation and separate from the public street system; (d) Recreation facilities including, but not limited to: tennis/sports courts, swimming pools, exercise areas, game rooms, or other similar facilities; or (e) Children's play spaces. ii. In mixed -use residential and attached residential projects, required landscaping, driveways, parking, or other vehicular use areas shall not be counted toward the common space requirement or be located in dedicated outdoor recreation or common use areas. iii. In mixed -use residential and attached residential projects required yard setback areas shall not count toward outdoor recreation and common space unless such areas are developed as courtyards, plazas or passive use areas containing 43 landscaping and fencing sufficient to create a fully usable area accessible to all residents of the development. iv. Private decks, balconies, and private ground floor open space shall not count toward the common space/recreation area requirement. Figure 25. A visible and accessible residential common area containing landscaping and other amenities. v. In mixed -use residential and attached residential projects other required landscaping, and sensitive area buffers without common access links, such as pedestrian trails, shall not be included toward the required recreation and common space requirement. vi. All buildings and developments with over 30,000 square feet of non-residental uses (excludes parking garage floorplate areas) shall provide pedestrian -oriented space according to the following formula: 1 % of the lot area + 1 % of the building area = Minimum amount of pedestrian - oriented space 44 Recessed entry areas can qualify as pedestrian - oriented WaCe if they meet rerniirements--. Centralized and visible t pedestdan-onented space „ t� located at major building entry and dowoads = gi t �t'l T- ,y_'' , Y'p i f,• i Jy. fl`, ` icy •�5 :�{',. y .-r�. ,7yyy, Figure 26. Examples of pedestrian -oriented space associated with a large scale retail building. vii. To qualify as pedestrian -oriented space, the following must be included: (a) Visual and pedestrian access (including barrier -free access) to the abutting structures from the public right-of-way or a nonvehicular courtyard. (b) Paved walking surfaces of either concrete or approved unit paving. (c) On -site or building -mounted lighting providing at least four (4) foot-candles (average) on the ground. (d) At least three feet of seating area (bench, ledge, etc) or one individual seat per sixty (60) square feet of plaza area or open space. The following features are encouraged in pedestrian -oriented space and may be required by the Director. (e) Provide pedestrian -oriented uses on the building fagade facing the pedestrian -oriented space. (f) Spaces should be positioned in areas with significant pedestrian traffic to provide interest and security — such as adjacent to a building entry. (g) Provide pedestrian -oriented facades on some or all buildings facing the space. (h) Provide movable public seating. The following are prohibited within pedestrian -oriented space: (i) Asphalt or gravel pavement. 45 0) Adjacent unscreened parking lots. (k) Adjacent chain link fences. (1) Adjacent blank walls. (m) Adjacent dumpsters or service areas. (n) Outdoor storage or retail sales (shopping carts, potting soil bags, firewood, etc.) that do not contribute to the pedestrian environment. c� Figure 27. Pedestrian -oriented spaces, visible from the street, including ample seating areas, movable furniture, special paving, landscaping components, and adjacent pedestrian -oriented uses. viii. The minimum required walkway areas shall not count as pedestrian -oriented space. However, where walkways are widened beyond minimum requirements, the widened area may count as pedestrian -oriented space if the Director determines such space meets the definition of pedestrian -oriented space. b. Minimum Standards for District `B': i. Attached housing developments shall provide a minimum area of private usable open space equal to one hundred fifty (150) square feet per unit of which one hundred (100) square feet are contiguous. Such space may include porches, balconies, yards, and decks. c. Minimum Standards for District `V: i. The location of public open space shall be considered in relation to building orientation, sun and light exposure, and local micro -climatic conditions. 46 d. Guidelines Applicable to Districts'A' and `C': i. Common space areas in mixed -use residential and attached residential projects should be centrally located so they are near a majority of dwelling units, accessible and usable to residents, and visible from surrounding units. ii. Common space areas should be located to take advantage of surrounding features such as building entrances, significant landscaping, unique topography or architecture, and solar exposure. iii. In mixed -use residential and attached residential projects children's play space should be centrally located, visible from the dwellings, and away from hazardous areas like garbage dumpsters, drainage facilities, streets, and parking areas. e. Guidelines Applicable to District `C': i. Developments located at street intersection corners at designated pedestrian -oriented streets are encouraged to provide pedestrian -oriented space adjacent to the street corner to emphasize pedestrian activity. lxr�+ziA �p� 141�if• !� yT bv�"�``f�`z dtf- Comer entry with increased setback Pedesfnan-oriented space Figure 28. Building setbacks increased at street comers along pedestrian -oriented streets to encourage provisions for pedestrian -oriented spaces. 47 1. BUILDING ARCHITECTURAL DESIGN: Intent: To encourage building design that is unique and urban in character, comfortable on a human scale, and uses appropriate building materials that are suitable for the Pacific Northwest climate. To discourage standardized franchise retail architecture. 1. Building Character and Massing: Intent: To ensure that buildings are not bland and visually appear to be at a human scale. To ensure that all sides of a building that can be seen by the public are visually interesting. a. Minimum Standards for District 'A': All building facades shall include modulation or articulation at intervals of no more than forty (40) feet. b. Minimum Standards for District'B': All building facades shall include modulation or articulation at intervals of no more than twenty (20) feet. c. Minimum Standards for District 'C': i. All building facades shall include measures to reduce the apparent scale of the building and add visual interest. Examples include modulation, articulation, defined entrances, and display windows. ii. All buildings shall be articulated with one or more of the following: (a) Defined entry features. (b) Window treatment. (c) Bay windows and/or balconies. (d) Roofline features. (e) Other features as approved by the Director. 48 INTERVAL i INTERVAL i Figure 29. Building articulation. iii. Single purpose residential buildings shall feature building modulation as follows. - (a) The maximum width (as measured horizontally along the building's exterior) without building modulation shall be forty (40) feet. (b) The minimum depth of modulation shall be the greater of six (6) feet or not less than 0.2 multiplied by the height of the structure (finished grade to the top of the wall). The minimum width of modulation shall be fifteen (15) feet. Articulated roolline - in this case a traditional cornice Windows and building surfaces add casual interest and give the building a human scale Building Is'modulated- (goes in and out to relieve the monotony of the wide wall Figure 30. Single purpose residential building featuring building modulation to reduce the scale of the building and add visual interest. 49 d. Guidelines Applicable to Districts 'A' and 'B': i. Building facades should be modulated and/or articulated with architectural elements to reduce the apparent size of new buildings, break up long blank walls, add visual interest, and enhance the character of the neighborhood. ii. Articulation, modulation, and their intervals should create a sense of scale important to residential buildings. iii. A variety of modulations and articulations should be employed to add visual interest and to reduce the bulk and scale of large projects. iv. The following Guidelines for each district provide suggested methods of building modulation that should be used such that the combination of features meets the intent of this provision: e. Guidelines Applicable to District'A': i. Building modulations should be a minimum of two (2) feet in depth and four (4) feet in width. f. Guidelines Applicable to District'B': i. Building modulations should be a minimum of two (2) feet in depth, sixteen (16) feet in height, and eight (8) feet in width. ii. Alternative methods to shape a building such as angled or curved facade elements, off- set planes, wing walls, and terracing will be considered, provided that the intent of this Section is met. g. Guidelines Applicable to District'C': i. Although streetfront buildings along designated pedestrian -oriented streets should strive to create a uniform street edge, building facades should generally be modulated and/or articulated with architectural elements to reduce the apparent size of new buildings, break up long blank walls, add visual interest, and enhance the character of the neighborhood. ii. Style: Buildings should be urban in character. 50 iii. Buildings greater than one hundred and sixty (160 feet) in length should provide a variety of techniques to reduce the apparent bulk and scale of the fagade or provide an additional special design feature such as a clock tower, courtyard, fountain, or public gathering place to add visual interest. rn w z J W d_ D 0 III I IIIIAI@EIIIflMI��E�InINflNIIVIIW�91�N11 W W z J W 0 More than 160' Facade is too long or less Meets guideline I I Meets guideline Figure 31. Reducing the scale of long buildings. 51 2. Ground -level Details: Intent: To ensure that buildings are visually interesting and reinforce the intended human - scale character of the pedestrian environment. To ensure that all sides of a building within near or distant public view have visual interest. a. Minimum Standards for All Districts: i. Untreated blank walls visible from public streets, sidewalks, or interior pedestrian pathways are prohibited. A wall (including building fagades and retaining walls) is considered a blank wall if: (a) It is a ground floor wall or portion of a ground floor wall over six (6) feet in height has a horizontal length greater than fifteen (15) feet and does not include a window, door, building modulation or other architectural detailing; or (b) Any portion of a ground floor wall having a surface area of four hundred (400) square feet or greater does not include a window, door, building modulation or other architectural detailing. ii. Where blank walls are required or unavoidable, blank walls shall be treated with one or more of the following: (a) A planting bed at least five feet in width containing trees, shrubs, evergreen ground cover, or vines adjacent to the blank wall. Elevated or terraced planting beds between the walkway and the building are encouraged. (b) Trellis or other vine supports with evergreen climbing vines. (c) Architectural detailing such as reveals, contrasting materials, or other special detailing that meets the intent of this standard. (d) Artwork, such as bas relief sculpture, mural, or similar. (e) Seating area with special paving and seasonal planting. 52 Trellis with vines or other plants Artwork rig F54 iN Figure 32. Acceptable blank wall treatments. iii. Treatment of blank walls shall be proportional to the wall. iv. Provide human -scaled elements such as a lighting fixture, trellis, or other landscape feature along the facade's ground floor. v. Facades on designated pedestrian -oriented streets shall have at least seventy-five (75) percent of the linear frontage of the ground floor fagade (as measured on a true elevation facing the designated pedestrian -oriented street) comprised of transparent windows and/or doors. vi. Other facade window requirements include the following: (a) Building facades must have clear windows with visibility into and out of the building. However, screening may be applied to provide shade and energy efficiency. The minimum amount of light transmittance for windows shall be fifty (50) percent. (b) Display windows shall be designed for frequent change of merchandise, rather than permanent displays. (c) Where windows or storefronts occur, they must principally contain clear glazing. (d) Tinted and dark glass, highly reflective (mirror -type) glass and film are prohibited. b. Guidelines Applicable to Districts 'A' and V: i. The primary building entrance should be made visibly prominent by incorporating a minimum of one (1) of the following architectural features from each category listed: (a) Facade features • Recess • Overhang • Canopy • Trellis 53 • Portico • Porch • Clerestory 4'-6" min. c E! bo RECESS OVERHANG CANOPY TRELLIS PORTICO PORCH Figure 33. Fagade features. (b) Doorway features • Transom windows • Glass windows flanking door • Large entry doors • Ornamental lighting • Lighted displays (c) Detail features • Decorative entry paving • Ornamental building name and address • Planted containers • Street fumiture (benches, etc) ii. Artwork or building ornamentation (such as mosaics, murals, grillwork, sculptures, relief, etc.) should be used to provide ground -level detail. c. Guidelines Applicable to District `B': i. Use of material variations such as colors, brick, shingles, stucco, horizontal wood siding, is encouraged. 54 3. Building Roof Lines: Intent: To ensure that roof forms provide distinctive profiles and interest consistent with an urban project and contribute to the visual continuity of the district. a. Minimum Standards for Districts `A' and V: i. Buildings shall use at least one of the following elements to create varied and interesting roof profiles: (a) Extended parapets (b) Feature elements projecting above parapets (c) Projected cornices (d) Pitched or sloped roofs Feature elements projecting above parapets I I Pitched or sloped roofs Figure 34. Desirable roof forms. ii. Rooftop equipment screening shall use materials that are architecturally compatible with the building. Locate and screen roof -mounted mechanical equipment so that the equipment is not visible within one hundred fifty (150) feet of the structure when viewed from ground level. iii. Match color of roof mounted mechanical equipment to color of exposed portions of the roof to minimize visual impacts when equipment is visible from higher elevations. 55 b. Guidelines Applicable to District 'B': i. Buildings containing predominantly residential uses should have pitched roofs with a minimum slope of one to four (1:4). Such roofs should have dormers or intersecting roof forms that break up the massiveness of a continuous, uninterrupted sloping roof. ii. Roof colors should be dark. c. Guidelines Applicable to District 'C': i. Building roof lines should be varied to add visual interest to the building. 56 4. Building Materials: Intent: To ensure high standards of quality and effective maintenance over time. To encourage the use of materials that reduce the visual bulk of large buildings. To encourage the use of materials that add visual interest to the neighborhood. a. Minimum Standards for all Districts: i. All sides of buildings visible from a street, pathway, parking area, or open space shall be finished (same building materials, detailing, and color scheme on all sides). Applicants may propose other finish treatments as long as they meet the intent of the standards and guidelines. ii. Materials, individually or in combination, shall have an attractive texture, pattern, or quality of detailing for all visible fagades. iii.Materials shall be durable, high quality, and reasonably maintained. b. Minimum Standards for Districts 'A' and `C': i. Buildings shall employ material variations such as colors, brick or metal banding or patterns, or textural changes. c. Guidelines Applicable to all Districts: i. Building materials should be attractive, durable, and consistent with more traditional urban development. Appropriate examples would include brick, integrally colored concrete masonry, pre -finished metal, stone, steel, glass, and cast -in -place concrete. ii. Use of material variations such as colors, brick or metal banding or patterns, or textural changes is encouraged. iii. Concrete walls should be enhanced by texturing, reveals, snap -tie patterns, coloring with a concrete coating or admixture, or by incorporating embossed or sculpted surfaces, mosaics, or artwork. iv. Concrete block walls should be enhanced with integral color, textured blocks and colored mortar, decorative bond pattern and/or incorporate other masonry materials. v. Stucco and similar troweled finishes should be used in combination with other more highly textured finishes or accents. They should not be used at the base of buildings between the finished floor elevation and four (4) feet above. 57 J. SIGMAGE: Intent: To provide a means of identifying and advertising businesses. To provide directional assistance. To encourage signs that are both clear and of appropriate scale for the project. To encourage quality signage that contributes to the character of the Urban Center. To create color and interest. 1. Minimum Standards for District `C: a. Signage shall be an integral part of the design approach to the building. b. Corporate logos and signs shall be sized appropriately for their location. c. Prohibited signs include: i. Pole signs. ii. Roof signs. iii. Back -lit signs with letters or graphics on a plastic sheet ("can" signs or "illuminated cabinet" signs). Exceptions: Back -lit logo signs less than ten (10) square feet are permitted as are signs with only the individual letters back -lit. Typical "can signs" Internally lit letters are not acceptable or graphics are acceptable Plastic or—► Sheet J translucent metal sheet box Figure 35. Acceptable and unacceptable signs. Only the Individual letters are lit d. In mixed -use and multi -use buildings, signage shall be coordinated with the overall building design. e. Free-standing ground -related monument signs, with the exception of primary entry signs, shall be limited to five (5) feet above finished grade, including support structure. All such signs shall include decorative landscaping (groundcover and/or shrubs) to provide seasonal interest in the area surrounding the sign. Alternately, signage may incorporate stone, brick, or other decorative materials as approved by the Director. f. Entry signs shall be limited to the name of the larger development. 58 2. Guidelines Applicable to District `C': a. Alteration of trademarks notwithstanding, corporate signage should not be garish in color nor overly lit, although creative design, strong accent colors, and interesting surface materials and lighting techniques are encouraged. b. Front -lit, ground -mounted monument signs are the preferred type of freestanding sign. c. "Blade" type signs, proportional to the building facade on which they are mounted, are encouraged on pedestrian -oriented streets. 59 K. LIGHTING: Intent: To ensure safety and security. To provide adequate lighting levels in pedestrian areas such as plazas, pedestrian walkways, parking areas, building entries, and other public places. To increase the visual attractiveness of the area at all times of the day and night. 1. Minimum Standards for Districts 'A' and 'C': a. Lighting shall conform to on -site exterior lighting regulations located in RMC 4-4-075. b. Lighting shall be provided on site to increase security, but shall not be allowed to directly project off site. c. Pedestrian -scale lighting shall be provided, for both safety and aesthetics, along all streets, at primary and secondary building entrances, at building facades, and in pedestrian -oriented spaces. 2. Guidelines Applicable to District `C': a. Consider accent lighting at focal points such as gateways, public art, and landscape features such as specimen trees. b. Additional lighting to provide interest in the pedestrian environment may include sconces on building facades, awnings with down -lighting, decorative street lighting, etc. L. APPEALS: For appeals of administrative decisions made pursuant to the Urban Center Design Overlay District Regulations, see RMC 4-8-110. (Ord. 4821, 12-20-1999; Amd. Ord. 4971, 6-10-2002) 60 Urban Center Design Overlay Regulations — Definitions MAKERS DRAFT September 7, 2004 Active recreation— Leisure -time activities by individuals, or of a formal nature and performed with others, sometimes requiring equipment and taking place at prescribed places, sites, or fields. Active recreation includes such activities as swimming, boating, tennis, fishing, soccer, etc. Arterial Street (see Street, Arterial) Big box retail— Buildings containing at least one individual retail use that is more than 75,000 square feet in gross floor area. Blank wall - A wall (including building facades and retaining walls) is considered a blank wall if: (a) A ground floor wall or portion of a ground floor wall over six (6) feet in height has a horizontal length greater than fifteen (15) feet and does not include a window, door, building modulation or other architectural detailing; or (b) Any portion of a ground floor wall having a surface area of four hundred (400) square feet or greater does not include a window, door, building modulation or other architectural detailing Buffer, landscape — Landscaped area used to physically separate or screen one use or property from another so as to visually shield or block incompatible views, noise, lights, or other potential nuisances. Collector Street (see Street, Collector) Common space area (common area, common open space, common space) — Land within or related to a commercial or residential development, not individually owned or dedicated for public use, that is designed and intended for the common use or enjoyment of visitors or residents of the development and may include such complementary structures and improvements as are necessary and appropriate. Conceptual Plan — A development tool designed to provide a comprehensive overview of proposed uses, site layout, infrastructure. concepts, phasing and amenities. A Conceptual Plan approval establishes conditions with which all concurrent and subsequent land use approvals within its geographic area must comply, unless the Conceptual Plan itself is amended. It also provides long-term guidance for a larger area than either Master Plan or Site Plan review was intended for, so that continuity of the overall development is maintained. SA-project\04\0410-Renton N Dntn\Draft Guidelines\Glossary for Design Guidelines_MAKERS-09-07- 04.docLast printed 9/7/2004 2:23 PM Corner lot — A lot or parcel of land abutting two or more streets at their intersection or two parts of the same street forming an interior angle of less than 135 degrees. Cut-out — A street configuration that features an area for vehicles to pull out of the travel lane of the street, usually to provide a safe means of exiting the vehicle. Director — The Director of the Development Services Division of the Planning /Building/Public Works Department of the City of Renton. Display window — A window in a building facade intended for non -permanent display of goods and merchandise. Drive aisle — A private roadway providing access to surface parking areas, structured parking garages, or to public streets. May also provide circulation within surface parking areas and structured parking garages. Drop-off zone — A sidewalk area abutting a street intended for passengers to enter or exit vehicles that are temporarily parked for that purpose. Franchise retail architecture (or generic or corporate architecture) - Consists of site layout, buildings, and signs for businesses (usually large format, chain, or franchise retail establishments) that are the same style, color, and material regardless of location. Typically, the employees wear uniforms and the products or food are the same in every facility. High quality design— A development project that features the following characteristics: (a) The built environment encourages pedestrian activity or adds pedestrian interest. (b) Exhibits a degree of craftsmanship, building detailing, architectural design, or quality of materials that are not typically found in standard construction. In order to meet this standard, an applicant must demonstrate to the Director's satisfaction that the project's design offers a significant improvement over what otherwise could have been built under minimum standards and guidelines. (c) Responds to site conditions through its orientation, circulation, and/or incorporation of special site features, or other means as approved by the Director. Buildings characterized by standard corporate identity elements (e.g. fast food establishments with signature roofline or facade features) or standard building plans (e.g. stock plans that are unable to adapt to site conditions) are not typically considered high quality design. Page 2 of 6 Human scale— The perceived size of a building relative to a human being. A building is considered to have good human scale if there is an expression of human activity or use that indicates the building's size. For example, traditionally sized doors, windows, and balconies are elements that respond to the size of a human body, so these elements in a building indicate a building's overall size. Integrated walkway circulation— Sidewalks and streets constructed and connected in such a way as to provide an efficient and safe system for people moving through an area on foot. Internal road (see Road, internal) Intersection corner — Property located where two or more roadways cross at grade. Local road (see Road, local) Main Street — A style of urban commercial development featuring concentrated retail and service uses along a street designed for use by both pedestrians and vehicles. Master Plan — A plan that shows how proposed development will comply with the development standards in the applicable zoning. It also is intended to show compatibility of development within the Master Plan, and compatibility of anticipated uses in areas adjacent to and abutting the Master Plan area. It provides long-term guidance for a smaller area than a Conceptual Plan, but a larger area than a detailed Site Plan. Natural light — Interior or exterior light from the sun. Parking module — A parking area that meets maximum physical dimensions as delineated in the Urban Center Design Overlay Regulations. Use of parking modules reduces large expanses of surface parking that has been typical of suburban mall development. Parking modules are an urban form that can be a transitional use until redeveloped into a more intensive use, such as structured parking or other use building. Passive recreation — Activities that involve relatively inactive or less energetic activities, such as walking, sitting, reading, picnicking, and card, board, or table games. Passive recreation areas have special design characteristics. Pedestrian -oriented facade— Ground floor facades that contain the following characteristics: Page 3 of 6 (a) Transparent window area or window displays along a minimum of seventy-five (75) percent of the ground floor facade between a height of two (2) feet to eight (8) feet above the ground. (b) The primarybuilding entry must be on this facade. (c) Weather protection at least four and one-half (4-1/2) feet in width along at least seventy-five (75) percent of the facade width. Pedestrian -oriented space— To qualify as "pedestrian -oriented space", the following must be included: (a) Visual and pedestrian access (including barrier -free access) to the abutting structures from the public right-of-way or a nonvehicular courtyard. (b) Paved walking surfaces of either concrete or approved unit paving. (c) On -site or building -mounted lighting providing at least four foot- candles (average) on the ground. (d) At least three feet of seating area (bench, ledge, etc.) or one individual seat per sixty (60) square feet of plaza area or open space. The following features are encouraged in "pedestrian -oriented space" and may be required by the Director: (e) Provide "pedestrian -oriented uses" on the building facade facing the "pedestrian -oriented space." (f) Spaces should be positioned in areas with significant pedestrian traffic to provide interest and security — such as adjacent to a building entry. (g) Provide "pedestrian -oriented facades" on some or all buildings facing the space. (h) Provide movable public seating. The following features are prohibited within "pedestrian -oriented space": (i) Asphalt or gravel pavement. Q) Adjacent unscreened parking lots. (k) Adjacent chain link fences. (1) Adjacent "blank walls." (m) Adjacent dumpsters or service areas. (n) Outdoor storage or retail sales (shopping carts, potting soil bags, firewood, etc.) that do not contribute to the pedestrian environment. Pedestrian -oriented street — An area with streets and sidewalks specifically designated as such and intended for use by people walking; with special design and spatial treatment of building frontages; built at human scale; with uses of interest to and functional for people on foot; and designed to hold interest for pedestrians by encouraging walking, browsing, and taking in the scene. "Pedestrian -oriented streets" are so designated in the Urban Center — North (District C). Page 4 of 6 Pedestrian -oriented use— Include the following uses: (a) Eating and drinking establishments. (b) Retail sales. (c) Taverns/wine bars. (d) Cultural facilities. (e) Movie theaters. (f) Recreational facilities, indoor. (g) Hotel. Reflected light — Interior or exterior light that is reflected from the primary source. Road, internal or local - A street designed to provide vehicular access to abutting property and to discourage through traffic. Shared parking — Joint use of a parking area for more than one use. If shared parking is used to meet parking requirements, a recorded Joint Use Agreement may be required. Solar access — A property owner's right to have the sunlight shine on land. Usually enforced through building height limitations and setback requirements. May require sun/shadow analysis to determine if solar access may be impaired by proposed development. Street amenities (see Street furniture) Street, Arterial — A street classified as a principal or minor arterial on the City of Renton Arterial Street Plan. Street, Collector — A street classified as a collector street on the City of Renton Arterial Street Plan. Street furniture — Objects, such as outdoor seating, kiosks, bus shelters, tree grates, trash receptacles, and fountains that have the potential for enlivening and giving variety to streets, sidewalks, plazas, and other outdoor spaces open to, and used by, the public. Street grid pattern, traditional — A system of platting, or of street design, that features parallel and perpendicular streets and intersections of streets at right angles that form short blocks. May also have reduced building setbacks from the street edge so that building fagades are close to the sidewalk. Transportation system, multi -modal — A system of transportation consisting of various types of conveyances, for example light rail train and bus, or ferry and automobile. Page 5 of 6 Urban character — Characteristics that are associated with an area of a city where residential densities and use intensities are high because buildings are multi -story, setbacks are small, and residences are.multi-family and/or attached. Urban edge and urban fringe — The "urban edge" is the interface between high - density residential / high intensity uses and those that have lower density and intensity and are, therefore, more suburban. The "urban fringe" is the area where the suburban densities and uses become noticeably less intense and more rural. Urban environment — The combination of buildings, structures, and streetscape that, due to their nature, ie multi -storied, continuous fagade, zero side setbacks, form a distinct neighborhood or section of a city or urban place. Page 6 of 6 CITY OF RENTON COUNCIL AGENDA BILL Al #: 1 Submitting Data: Dept/Div/Board.. Finance & IS Dept. Staff Contact...... Victoria Runkle, Administrator Subject: Update of Resolution Authorizing Early Payment of Claims and Authorizing Petty Cash Funds" Exhibits: 1. Issue Memorandum 2. Resolution 3. Petty Cash Policy & Procedure For Agenda of: September 27, 2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Recommended Action: Approvals: Legal Dept......... Refer to Finance Committee Finance Dept...... Other ............... Fiscal Impact: $0 Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The subject Resolution updates Resolution 2614 by increasing the total of citywide petty cash funds to a maximum of $25,000, from $20,000. It also removes the language that required the Finance Director to have a bond. STAFF RECOMMENDATION: XX M, Finance staff recommends that Council concur and authorize the Mayor and City Clerk to execute the proposed Resolution. H:\FINANCE\ADMINSUP\2_AgendaBills\Resolution re Petty Cash.doc f► �4R CITY OF RENTON Finance & Information Services Department MEMORANDUM Date: September 20, 2004 To: Don Persson, Council President City Councilmembers Via: Mayor Kathy Keolker-Wheeler cc: Jay Covington, Chief Administrative Officer i From: Victoria Runkle, Finance & IS Administrator ` Subject PETTY CASH RESOLUTION Background A primary responsibility of City financial operations is to control and manage the actual cash that is spent by the City. The role of Finance is to allocate, count, and balance cash regularly and on a surprise basis. The City Council's role is to authorize the process and authority levels of cash management and to approve cash levels. There are several levels in cash management. At the highest level, the Mayor and City Council decide and authorize the allocation of the budget and the level of actual cash that the city will use during the budget year. Finance analyzes and produces monthly expenditure reports. Department management oversees and reviews expenditures, and the City Council examines actual expenditures twice a month. The next level is the use of actual cash, which is known as "petty cash." Petty cash funds provide access to readily available cash. It is the most liquid of the resources that the City must manage. Petty cash funds are necessary for: • meeting the need for small emergency purchases; • paying for small expenditures (under $50) that would cost more than $50 in staff time and supply costs if a refund was obtained by processing a purchase order or claims request; and • establishing working cash needs to meet the requirements of various city operations/services. Petty cash funds must be authorized by the City Council with a Resolution that establishes the total level of available petty cash allowed. Finance manages the various petty cash funds HAFINANCE\ADMINSUP\5_IssuePapers_memos to Council or Mayor\petty cash issue paper_2004.doc To: Randy Corman, Finance Chair Denis Law, Vice -Chair Toni Nelson, Member Via: Mayor Keolker-Wheeler September 20, 2004 Page 2 of 4 using strict policies and procedures that include conducting surprise cash counts at each petty cash location, no less than three times a year. At the opening of the new Henry Moses Aquatic Center, Finance staff reviewed the petty cash policy and procedure (210-06). It was found that the policy and procedure needed revision to meet our changed operational needs. One major issue was that the City Council has not reviewed this matter since December 1984. The last Resolution, 2614, was effective January 1, 1985. It is definitely time to update the guiding principles, policies, and procedures relating to petty cash. Discussion The proposed Resolution before the Council makes three changes: 1) it defines the limits of petty cash, 2) defines the City Council's role in approving City expenditures via the accounts payables/payroll/vouchers process, and 3) it no longer requires the Finance Director to have a bond. Petty Cash. Petty cash is defined by the State Auditor's Office as follows: "For the purpose of BARS, petty cash includes change funds, working funds, revolving, advance travel, stamp funds, check cashing funds, etc.; in other words, any sum of money or other resources set aside for such specific purposes as minor disbursements, making change, and similar uses (i.e., imprest fund). If the petty cash is disbursed, it is periodically restored to its original amount by a warrant drawn and charged to the applicable operating fund. The amount of the warrant should equal the aggregate of the disbursements." The City has had over $20,000 in the various petty cash funds citywide. Many of these petty cash funds are "working cash" funds. For example, while the aquatic center was open it had to have cash to operate 12 cash tills, with enough change for the various cash drawers operating at the aquatic center. Legally, the Council must provide guidelines on the total number of petty cash funds and the total cash in the funds. Once Council establishes guidelines, it is the responsibility of Finance to manage the cash levels. Certain employees in City departments are designated as responsible for their petty cash fund and to ensure appropriate use of the fund in keeping with the policy and procedure. As mentioned, Finance further manages the petty cash funds by requiring monthly balancing, then replenishing the monies, and with surprise cash counts at each petty cash fund location. Finance staff asks the City Council to approve a new total limit of $25,000 for our petty cash funds. We are asking for the $25,000 limit so that we can have flexibility in adding drawers to the aquatic center and golf course, if necessary. Also, as use and prices increase, we will need larger cash amounts to meet operation needs. The City currently has approximately To: Randy Corman, Finance Chair Denis Law, Vice -Chair Toni Nelson, Member Via: Mayor Keolker-Wheeler September 20, 2004 Page 3 of 4 $16,000 in cash located at various locations. During our summer operations, we had almost $21,000 in petty cash funds. For example, the Recreation Division of Community Services requires cash for the summer operations of the aquatic center and other summer programs. However, when these operations close in the Fall; the total amount of available petty cash monies decreases. Another important use of petty cash funds is having actual cash available if there is a major disaster. During the same period we were discussing petty cash policies, we also discussed the various finance functions needed in a major disaster. One Finance employee noted that in a real disaster, if we need actual cash, much of these petty cash funds would be available. Finance has included the petty cash information and locations in its procedure binder at the Emergency Coordination Center. This was done for major disaster planning and preparedness. However, use of the petty cash funds are not intended for use in emergencies that do not effect city operations. The State Auditor's Office audits our petty cash funds annually, and the funds are one of the first places the auditor reviews and audits. They audit what we have done — through our audit records and monthly balancing activities. They also conduct surprise petty cash counts. Thus, the actual cash is closely monitored. Council Approval of City Expenditures. This section of the proposed Resolution does not change from the one currently in effect. The Resolution before you dictates that Council is responsible for approving all City expenditures by approval of vouchers. It states that these payables are not legal until the Council approves them. This is standard practice and this Resolution offers no changes. Finance Director Bond. Many years ago, Finance Directors had to have bonds in case of misappropriated assets. This practice was stopped over a decade ago, when the City purchased insurance for all public officials. It is now standard practice that this language be removed from Resolutions and all requirements. The proposed Resolution simply removes this old language. Recommendation We request Council's approval of the attached Resolution. The Resolution identifies the obligations of the City Council to approve the expenditures of the City. It states the Council's responsibility to review the city's financial obligations, through the vouchers, prior to the payment release. And it establishes the total possible level of petty cash funds at $25,000. To: Randy Corman, Finance Chair Denis Law, Vice -Chair Toni Nelson, Member Via: Mayor Keolker-Wheeler September 20, 2004 Page 4 of 4 Summary This Resolution is one piece in the total management of petty cash. Included in this agenda bill package is the proposed revision to the Petty Cash Policy & Procedure, 210-06. Departments must adhere to this policy and procedure in order to have availability of petty cash for their operations. This policy and procedure is provided for your information. Council is not asked to approve the petty cash policy and procedure as it is changed from time to time by Administration, as practices change. This policy and procedure is also reviewed by the State Auditor's Office every year. To illustrate this policy and procedure at work, Finance has removed petty cash funds from one city division since they did not balance their account monthly. Another department stated that they no longer want the responsibility of handling petty cash. In these instances, the employees of these two departments now come to the front desk of Finance for petty cash reimbursement. Also, after Finance audited petty cash reimbursements, we denied several expenditure reimbursement requests that were older than 30 days. The denied petty cash requests should have received more oversight and management approval, so they must instead go through the purchase order process. I look forward to further discussing our petty cash procedures and policies. VAR/dlf cc: Derek Todd, Assistant to the CAO Bonnie Walton, City Clerk Linda Parks, Supervising Finance Analyst, Accounting Tracy Schuld, Operations Supervisor CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION AUTHORIZING THE FINANCE & INFORMATION SERVICES (I.S.) ADMINISTRATOR TO MAKE EARLY PAYMENT OF CLAIMS AND AUTHORIZING PETTY CASH FUNDS. WHEREAS, it is an advisable and prudent business practice to have the City of Renton pay certain standard claims and charges prior to legislative approval; and and WHEREAS, such a practice is authorized by RCW 42.24.180; and WHEREAS, it would be advisable to formally authorize early payment of certain claims; WHEREAS, the Finance & I.S. Department has previously maintained petty cash funds to facilitate making change and providing for miscellaneous expenditures; and WHEREAS, the continuation of such practice is beneficial to provide for necessary day- to-day flexibility in financial matters; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The Finance & I.S. Administrator of the City of Renton may issue warrants or checks in payment of claims, before the City Council has acted to approve those claims, but subject to the following conditions: A. The City Council shall have provided for its review, at its next regularly scheduled public meeting, the documentation supporting claims paid and all checks and warrants issued in payment of claims. 1 RESOLUTION NO. B. If, upon review, the City Council disapproves any claim, the Finance & I.S. Administrator shall cause the disapproved claims to be recognized as receivables of the City of Renton and to pursue collection diligently until the amounts disapproved are collected or until the City Council is satisfied and approves the claim. C. The City has previously adopted contracting, hiring, purchasing, and disbursing policies that implement effective control and shall continue to maintain those policies as a condition of this Resolution. SECTION III. The Finance & I.S. Administrator is authorized to establish and maintain necessary petty cash funds as he/she deems appropriate, such individual petty cash and change funds not to exceed the sum of $25,000. PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 2004. Approved as to form: Lawrence J. Warren, City Attorney RES.1070:9/15/04:ma Kathy Keolker-Wheeler, Mayor 2 ..� POLICY & PROCEDURE Subject: Petty Cash Index: Finance Number: 210-06 Effective Date Supersedes Page I Staff Contact Approved By 5/17/99 1 1 of 5 1 Victoria Runkle 1.0 PURPOSE: To establish policy guidelines for use of petty cash funds and procedure for reimbursement of City expenditures. 2.0 ORGANIZATIONS AFFECTED: All City departments/divisions. [�1�7 "!--Wrel 00 State of Washington State Auditor's Office, Budgeting, Accounting and Reporting Manual (BARS), Petty Cash Chapter 4.0 DEFINITIONS: 4.1 Petty Cash: For the purpose of BARS, petty cash includes change funds, working funds, revolving, advance travel, stamp funds, check cashing funds, etc.; in other words, any sum of money or other resources set aside for such specific purposes as minor disbursements, making change, and similar uses (i.e., imprest fund). If the petty cash is disbursed, it is periodically restored to its original amount by a warrant drawn and charged to the applicable operating fund. The amount of the check should equal the aggregate of the disbursements. 5.0 POLICY: 5.1 Employees are reimbursed for the purchase of minor maintenance, operating supplies, meals, and other expenses incurred on behalf of the city. 5.2 Only expenses amounting to $50.00 or less will be reimbursed through petty cash. Expenses in excess of $50.00 will be reimbursed by completing a Claim For Expenses form for inclusion with the next Accounts Payable claim process. 210-06 Petty Cash Page 2 of 5 5.3 In an emergency, the Administrator or an authorized representative may approve a petty cash expenditure reimbursement for more than $50.00. 5.4 To meet operational needs, the Finance Division shall establish petty cash accounts in various departments/divisions. A list documenting the amount of petty cash funds held by each department/division and the name of its custodian is maintained by the Finance Division. 5.4.1 Department Administrators that request petty cash funds shall sign a receipt provided by Finance and will then be responsible for the funds. Custodial responsibility within the department may be assigned by the department Administrator or Director. The custodian will have the following duties: 1. Issue reimbursements upon presentation of the Petty Cash Slip (as per Exhibit 1) and receipt documenting purchase/expense. 2. Ensure that receipt and Petty Cash Slip (Exhibit 1) is encoded with the proper expenditure account number. 3. Ensure that proper, authorized signatures are on all petty cash slips. 4. Reconcile petty cash not less than once per month. 5. Submit Request for Petty Cash Reimbursement request form (Exhibit 2) in accordance with procedure 6.2. 5.5 Submit receipts as soon as possible, and no more than 30 days after the expenditure. If the date of the receipt is older than 30 days at the time it is submitted for reimbursement, the Finance Division shall pay the obligation through the Accounts Payable (A/P) process. The A/P process reimburses by issuance of a check in accordance with the annually set A/P payment schedule. 5.6 No personal checks shall be cashed out of a petty cash fund. 5.7 When an individual's appointment as a petty cash custodian is terminated, the petty cash fund must be replenished by completing the required paperwork on all current petty cash transactions and giving the petty cash fund and all documentation of transactions to the Finance division for auditing and redisbursement. 2 WFINANCEUDMINSUPTol icy & Procedures\210-06_Petty Cash revised August 2004_REDLINE.doc 210-06 Petty Cash Page 3 of 5 6.0 PROCEDURES: 6.1 To be reimbursed, the employee must complete and sign the Petty Cash Slip form and attach original receipts or other original evidence of payment. 6.1.1 The Petty Cash Slip must be fully completed and include the employee's signature. 6.2.2 The employee's supervisor must approve the expense by printing and signing their name on the Petty Cash Slip. If the employee's supervisor is not available, then a supervisor within the same division, or within another division of the same department, may approve the Petty Cash Slip. A peer cannot approve the petty cash slip for another peer, nor can a supervisor approve the slip for someone at a higher management level. 6.2 To replenish the petty cash fund, the custodian of each fund will request reimbursement through the claims process. This must be done at least once a month. A Request for Petty Cash Reimbursement form (Exhibit 2) will be completed and all individual petty cash slips and receipts must be attached. 3 HMINANCEADMINSUPTol icy & Procedures\210-06 Petry Cash revised August 2004_REDLINE.doc 210-06 Page 4 of 5 Amount I $ Petty Cash EXHIBIT 1 CITY OF RENTON PETTY CASH SLIP Employee Name: (Please print supervisor's name) Date of Purchase/Meeting: (Supervisor's signature) Reason: Charge to account #: I certify under penalty of perjury that the above costs were incurred by myself on behalf of the City of Renton. Signature for receipt of cash 4 WFINANMADMINSUPTolicy & Procedures\210-06_Petty Cash revised August 2004_REDLINE.doc 210-06 Petty Cash Page 5 of 5 EXHIBIT 2 OY O� City of Renton f� o, Request for Petty Cash Reimbursement Reimbursement Request (receipts attached) $ Unreimbursed Requests (total) $ Date: for $ for $ for $ for $ Cash on Hand: $ TOTAL PETTY CASH FUND $ I certify that this is a true and accurate accounting of the Petty Cash fund for which I am custodian: Custodian's Signature: Custodian's Printed Name: Date: CHARTER 116, LAWS OF 1965 CITY OF RENTON CERTIFICATION I, THE UNDERSIGNED, DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THAT THE MATERIALS HAVE 'BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, AND THAT THE CLAIM IS JUST, DUE AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM. SIGNED: 5 WFINANCE\ADMINSUPTolicy & Procedures\210-06_Petty Cash revised August 2004_REDLINE.doc CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board. . Staff Contact...... Subject: Hearing Examiner Fred J. Kaufman, ext. 6515 Laurelhurst Preliminary Plat File No. LUA-04-063, PP, ECF Exhibits: Hearing Examiner's Report and Recommendation Legal Description and Vicinity Map Recommended Action: Council Concur For Agenda of: 9/27/2004 Agenda Status Consent .............. X Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... N/A Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Hearing Examiner's Report and Recommendation on the Laurelhurst Preliminary Plat was published on August 30, 2004. The appeal period ended on September 13, 2004. The Examiner recommends approval of the proposed preliminary plat, subject to the conditions outlined on pages 10 & 11 of the Examiner's Report and Recommendation. This office notes that the conditions placed on this project are to be met a later states of the platting process. STAFF RECOMMENDATION: Staff recommends approval of Laurelhurst Preliminary Plat. Rentonnet/agnbill/ bh August 30, 2004 OFFICE OF THE HEARING EXAMINER CITY OF RENTON Minutes APPLICANT: CONTACT: OWNERS: LOCATION: SUMMARY OF REQUEST: SUMMARY OF ACTION: DEVELOPMENT SERVICES REPORT John Skochdopole Connor Homes 846 108'h Ave NE, Ste. 202 Bellevue, WA 98004 Craig J. Krueger Core Design, Inc. 14711 NE 29'h Place, Ste. 101 Bellevue, WA 98007 Joseph Carlo 28823 Redondo Shores Dr. S. Des Moines, WA 98198 Jean Lucas 13823 SE 132m St. Renton, WA 98059 Douglas and Sharlene Scherer 13731 SE 133`d St. Renton, WA 98059 Estate of Clara Hagerman, Julie Schisel-Administrator Linn, Schisel & Demarco 860 SW 143`d St. Burien, WA 98166 Michael and Linda Hampshire 13625 SE 131" St. Renton, WA 98059 Mary Ellen and Donald E. Hamblin 16210 SE 134'h St. Renton, WA 98059 James Belmondo 13220 1381h Ave SE Renton, WA 98059 Sharon Lee Vavak 13418 138'h Ave. NE Renton, WA 98059 File No.: LUA 04-063, PP, ECF Between Bremerton & Field Avenues NE and from NE 1" Place to NE 3`d Street Approval for a 136-lot subdivision of a 30.1-acre site intended for detached single-family homes. Development Services Recommendation: Approve subject to conditions The Development Services Report was received by the Examiner on August 10, 2004. PUBLIC HEARING: After reviewing the Development Services Report, examining available information on file with the application, field checking the property and surrounding area; the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the August 17, 2004 hearing. The legal record is recorded on CD. Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 2 The hearing opened on Tuesday, August 17, 2004, at 9:01 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. The following exhibits were entered into the record: Exhibit No. 1: Yellow file containing the original application, proof of posting, proof of publication and other documentation pertinent to this request. Exhibit No. 2: Detail Map Overall Plat Plan and Neighborhood Exhibit No. 3: Preliminary Plat Plan — north section Exhibit No. 4: Preliminary Plat Plan — south section Exhibit No. 5: Zoning Map Exhibit No. 6: Combined Plat Plan Drawing Exhibit No. 7: Ms. Cook King County Stormwater Map from Exhibit No. 8: Tract U Map Defining Scherer Property and The hearing opened with a presentation of the staff report by Susan Fiala, Senior Planner, Development Services, City of Renton, 1055 S Grady Way, Renton, Washington 98055. The plat is 30 acres and comprised of 14 parcels that will be divided into 136 lots and 21 tracts located within the R-8 zoning designation. There are nine (9) owners of record for the subject plat. Access to the plat is proposed via Bremerton Avenue NE, Duvall Avenue NE, NE 2" d Street (SE 132" d Street in King County), new internal public streets and private access easements within the plat. The applicant is proposing two phases; Phase I is to the west of Duvall Avenue NE containing Lots 1-69, and Phase II would be east of Duvall Avenue NE to Field Avenue NE and that would contain Lots 70-136. There are 21 tracts proposed throughout the plat. Tracts B, C, and D located in the northern most portion of Phase I are designated "future development". The applicant is looking at combining these tracts with the property to the west at a time when the owner of that property is willing to sell. Tract N is also designated "future development" that is also for future subdivision as well. All of these tracts are located on dead end streets and the area is needed for turnaround spaces. There are 12 existing residences on the site; one residence will remain on new Lot 136 of Phase II. This site was annexed into the City of Renton in May 2004, it is designated Residential Single Family and zoned Residential 8. At the southwest corner of Phase I Maplewood Creek runs through, the ERC stated that this creek must have a 50-foot buffer. There are two Category 3 non -regulated wetlands on site which are proposed to be filled. The Environmental Review Committee issues a Determination of Non -significance — Mitigated for the project, which included ten mitigation measures. No appeals of the determination were filed. The proposed plat is designated Residential Single Family. The addition of 136 new single-family homes would increase the City's housing supply. The fourteen parcel site is designated Residential-8 du/ac. A net density of 5.74 dwelling units per acre complies with density requirements for the R-8 zoning designation. All lots comply with the lot dimension requirements. The Examiner inquired about the series of Tracts that abut roads, who will be maintaining them, what kind of landscaping will be installed, there seem to be a number of these small areas throughout the subdivision. Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 3 Ms. Fiala stated that Duvall Avenue has two classifications, north of NE 2A it is classified as a minor arterial and south of NE 2"d it is classified as a residential collector. There are no tracts abutting Duval Avenue. Duvall Avenue NE north of NE 2A has adequate room for fencing as well as landscaping which will be maintained by the Homeowner's Association. South of NE 2"d Street there are several narrow tracts along the street frontage and these would provide landscaping and a modulated decorative fence along this portion of the frontage. As a condition of plat approval the applicant will provide a landscaping and fencing design for the entire frontage along Duvall Avenue NE. Building setbacks required by the R-8 zone include front and rear yard setbacks of 20 feet, corner side yard setbacks of 15 feet and interior side yard setbacks of 5 feet. There are 12 existing residences on the site that are to be demolished prior to final plat approval. The demolition will be per phase of development. As proposed, all lots comply with arrangement and access requirements of the Subdivision Regulations. Lot 51 should obtain its access from Road B, no lot is to gain access onto Duvall Avenue NE where it is classified as a minor arterial. A homeowner's association or maintenance agreement is suggested for the development, which would be responsible for any common improvements. Fire, Traffic and Park Mitigation fees have been imposed. The site is located within the Renton School District. The School District has indicated that they can accommodate the approximately 60 additional students. The development is within the City of Renton water service area. There is about 5.5 acres of runoff from the project site that will go to a separate drainage basin. The 5.5 acres would be along the eastern boundary of the plat, a separate drainage is in that location that flows to the east. Puget Colony, located to the east of the site has current flooding problems, the applicant is proposing to relieve some of those by taking the runoff and bring it back to the west and into the single detention water quality pond, within Phase I, in Tract M. The site is subject to the East Renton Interceptor Special Assessment District and Sanitary Sewer System Development Charges. Staff recommends approval of this preliminary plat subject to seven conditions. John Skochdopole, Connor Homes, 846 108t" Avenue NE, Bellevue, WA 98004 stated that the future development tracts in question (Tracts B, C, and D) are in negotiations with the current property owner and would like to do that entire area as a short plat. Nothing is affirmative at this point, and so the temporary turnarounds through Lots 1 and 10 and in Lot 23. They are set up to be combined with Lots 21, 22, and 23 if the negotiations do not come to fruition. Tract N is not part of the plat, Mr. Scherer is the owner, only a portion of his property is being purchased and Tract N will be deeded back to him. The pipestem is part of the negotiations with Mr. Scherer, he currently owns the north 30 feet of the pipestem. Tracts A, H, K and T are proposed to be homeowner's active playgrounds to be developed by Connor Homes and maintained by the homeowner's association. The smaller Tracts will have picnic tables and used for quieter recreation, still maintained by the homeowner's association. Water irrigation meters are stubbed into those areas to keep things aesthetically pleasing over time. The orientation of Lots 51, 52 and 53 are currently shown with a 20-foot private driveway easement to access Lots 52 and 53. These two lots could become corner lots with the increase of the access road to 26 feet. He Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 4 would like to see Lot 51 take access off Duvall Avenue. It may end up taking access off Road B, with the use of a detached garage. Regarding the drainage issue in the 5.5-acre area, the ERC requires that a Level 2 drainage standard be used. They are over detaining in the facility from pre -development rates to attempt to mitigate for the Maplewood Creek erosion possibilities. Mr. Skochdopole requested some modifications to the Staff recommendations: l . Page 13, Lot 51 access to be from the side street or Duvall Avenue 2. Third bullet point under recommendation 1 should state Road B not Road C 3. Approvals required prior to final plat should be listed by Phase, some of the people currently residing in their homes on the proposed Phase 11 part of the project will most likely stay there until which time that Phase 11 construction begins. 4. Street improvements would be completed with each Phase 5. Would like to have the opportunity to approach the Public Works Committee to defer some of the fence and landscaping with appropriate bonding since it may be February or August and would be inappropriate time to do plantings or building a fence. 6. Staff wants modulated fence on all sides of Tract M, not just on the roadside. This condition is more suggestive that a modulated fence should be placed just on the roadside. Karen Cook, 14012 SE l 33`d Street, Renton, WA 98059 stated that she is a resident in Puget Colony and there is a great drainage problem in that area, she introduced a map showing 150 drainage problems in the area. Another observation is that 132" d is not a through street, it stops at the County Line. The Examiner stated that the applicant is only responsible for not making the drainage problems any worse, it sounds like they may solve some, but they may not make things worse. Eileen Cluphf, 13632 SE 135"' Street, Renton, WA 98059 stated that she lives south of the proposed project. Her concern is that access to Duvall Avenue is very difficult at this time. The road is quite hilly and people seem to speed along that track, nothing has been addressed as to how traffic will move onto Duvall once the development is in place. There is a mini mall at the top of Duvall, at NE Cemetery, there have been several wrecks in that area, there needs to be an arrow on that light. Jay Cook, 14012 SE 133`d Street, Renton, WA 98059 stated that he is concerned with the fact that the arterial is designated a minor arterial, it appears that with the plans for the land to the north, which is zoned multiple, and is slated to have condos or apartment houses built, and this new proposed development, the traffic is going to increase. There is much concern over the winding roadway on Duvall Avenue. August Gumser, 13640 SE 135°i Street, Renton, WA 98059 stated that he borders south of Tract M, the property slopes SW down to their fence line. There are septic tanks on their property and he is concerned about the drainage running towards him. Who is going to maintain that property, it is currently very undesirable? He is also concerned about Duvall Avenue, to exit they must make a left turn onto Duvall and there is a hill there. Kids come down that hill at 60-65 mph and become airborne, when they exit 135°i going left and are pulling a travel trailer or boat trailer, the only safe way to get out is to send someone to the top of the hill and let them know when the road is clear so they can pull onto Duvall Avenue. Kayren Kittrick, Development Services stated that by Duvall Avenue being designated a minor arterial it will have to meet certain minimum standards to take up sight distances, width, sidewalks on both sides and it will be designed to fulfill the needs of this area as it even further expands. It is of concern and one of the reasons that it is stated that Lot 51 will not have direct access onto Duvall. Duvall should be designed and built, both sides, Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 5 Phase I. NE 2" d the half street improvement out to 132" d should be completed in Phase I. These changes must be incorporated in Phase I per the Fire Department's requirements. Duvall is trickier since they do not own all the right-of-way. Everything that they do, both sides, need to be done at the same time during Phase I. On the West end of NE 2" d at that intersection with Bremerton, which has unequal and varying widths to the north, needs to be cleaned up and no longer a safety hazard. This must be done in Phase I. Regarding the arrow on the light at NE 4°i will have to be taken up with the Transportation Department, they have control of the existing signal there, as this comes in it may be appropriate use of the Traffic Mitigation Fees. The City is aware of the drainage problems, the new drainage areas will be maintained, they are required to do so. There is Code Enforcement that is more active than ever and will also cover the landscaping and tracts. They are checked periodically, if there are dead plants, the developer is informed for the first year and after that the homeowners' association is notified. The City of Renton has an active neighborhood program, if they meet the program requirements, they may ask for help on upgrades, etc. The incentive is to keep everything esthetically pleasing. The landscaping and fencing along street fronts are now required through the plats while the Codes are being prepared. The water can be moved from one basin to another because they both flow into Maplewood Creek. In Tract U, the south half of the panhandle is in the control of the applicant and the one-half is 30 feet wide. Thirty feet wide is sufficiently wide enough for a 20-foot wide fire emergency access to be built, which would also preclude in not having to build the cul-de-sac. This works on paper but the actual calculations depends on the topography. There will be utilities built through there. Tract M will be watched very carefully to see if there is anything else that needs to be done to the pond. There should be some infiltration occurring, but it should not all be concentrated on these properties. And it must be maintained, the garbage will have to be cleaned out. The Board of Public Works does look at the timing for plantings, they are bonded until such time as weather permits. Storm improvements are not bonded, however, the pond would have to be in and functioning by the time they are ready to record. Fencing would most likely be in by the time of recording. In regards to Traffic, Exhibit 5 shows Duvall, Bremerton and Bremerton Place with a cul-de-sac with a connection that is going to connect to NE 2" d on the west side. Neighbors do not want through traffic there, some people will go through, but the plan is to make to more attractive to go up and through Duvall. There will be an access to SE 132" d so they can go out Jones Road on that side. The streets are going to look attractive within the plat as well as going north to Duvall. As development occurs, the same thing will be happening with Bremerton. The Examiner called for further testimony regarding this project. There was no one else wishing to speak, and no further comments from staff. The hearing closed at 1 l :00 a.m. FINDINGS, CONCLUSIONS & RECOMMENDATION Having reviewed the record in this matter, the Examiner now makes and enters the following: Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 6 FINDINGS: The applicant, John Skochdopole, Connor Homes, filed a request for approval of a 136-lot Preliminary Plat together with 21 tracts. 2. The yellow file containing the staff report, the State Environmental Policy Act (SEPA) documentation and other pertinent materials was entered into the record as Exhibit 41. The Environmental Review Committee (ERC), the City's responsible official, issued a Declaration of Non -Significance - Mitigated (DNS-M) for the subject proposal. 4. The subject proposal was reviewed by all departments with an interest in the matter. The subject site is located between Bremerton Avenue NE on the west, Field Avenue NE on the east, NE l st Place on the north and NE 3rd Street on the south. The subject site consists of 14 separate legal parcels in various ownerships. 6. The subject site is best described as two parcels (which will also define the proposed phasing) that are divided into east and west portions by Duvall Avenue NE. The eastern parcel is rectangular and is approximately 675 feet wide (east to west) by approximately 1,000 feet long. The western parcel is irregularly shaped with a dogleg that connects at its south end to Duvall. The dogleg wraps around property that is not included in the plat. The western parcel is approximately 600 feet wide (east to west) by approximately 1500 feet long. 7. The subject site is approximately 30.1 acres or approximately 1,312,638 square feet. The western portion is characterized by several knolls and Maplewood Creek located in the extrerne southwest corner of the site. It has grades varying from 10 to 20 percent. The eastern half of the site also has knolls and slopes ranging from 5 to 10 percent. The site is dominated by open pasture, tall grasses and blackberry brush with some trees located near the creek area. The underlying lots contain nine single-family homes, three mobile homes and outbuildings. One home would be retained in the eastern portion of the site on what would be Proposed Lot 136 while the other structures would be removed. 9. The subject site was annexed to the City with the adoption of Ordinance 5074 enacted in May 2004. 10. The subject site is zoned R-8 (Single Family Residential - 8 dwelling units per acre). IL The map element of the Comprehensive Plan designates the area in which the subject site is located as suitable for the development of detached single-family uses, but does not mandate such development without consideration of other policies of the Plan. 12. There are two unregulated wetlands on the site that the applicant proposes filling. Wetland A is located in the north half of the western parcel (in the approximate location of Proposed Lots 16 and 17) while Wetland B is near the southwest corner of the eastern parcel (in the approximate location of Proposed Lot 114). 13. The applicant proposes dividing the property into 136 lots. In addition, the applicant proposes creating 21 tracts. The tracts will serve a variety of purposes including storm water detention, passive and active open space, future roadway extensions and future development potential. Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 7 14. The applicant proposes developing the plat in two distinct phases. Phase l would develop the portion of the subject site west of Duvall including Proposed Lots 1 to 69. Phase 2 would develop the eastern portion of the site, that part of east of Duvall including Proposed Lots 70 to 136. 15. Phase l would consist of a number of blocks oriented in a mixed fashion. That is some blocks would consist of two tiers of lots oriented east to west while other blocks would be oriented north to south. These blocks and lots would be served by a new series of east -west and north -south roads that would loop and connect to Duvall. A new east -west roadway, NE 2nd Street would run from the west boundary of the plat at Bremerton Avenue NE, cross Duvall and run to the east boundary of the plat (Phase 2) at Field Avenue NE. NE 2nd Street would extend over what is now termed SE 132nd Street in King County and connect to that street on the east. 16. The applicant has proposed two temporary cul-de-sacs. One would be at the end of proposed Road F and overlay Proposed Lot 23 and Tract D (see below for a discussion of the various Tracts) near the northwest corner of the plat. Road F is expected to be eventually opened to the west. The second temporary cul-de-sac would serve Proposed Road E (potentially an extension of Bremerton Avenue) and be near the southwest corner of the plat and overlay Proposed Lot 59. A tract, Tract U, is proposed to extend out to Duvall with the future development of Tract N (see below for a discussion of the Tracts). 17. An easement across Proposed Lot 28 would provide access to Proposed Lot 27. In order to facilitate front yard arrangements on two shallow lots, the applicant has proposed that an easement provide access to and between Proposed Lots 52 and 53. In those lots their respective front yards would face each other across the easement driveway. Proposed Lot 57 will be a pipestem lot with its pipestem between Proposed Lots 56 and 58. 18. Phase 2 would also consist of a number of new blocks, one generally north -south street and a number of east -west streets that would intersect with Duvall on the west. Again, NE 2nd Street, at the immediate north edge of this phase, would continue to the east and connect to SE 132nd Street at Field Avenue. In the main, the blocks consist of two tiers of lots that run horizontally, east to west. Phase 2 contains Proposed Lot 136 where the existing single-family home will remain on the approximately 41,533 square foot lot. 19. . In Phase 2 three interior lots, Proposed Lots 121, 127 and 132, would be served by private easements across their adjacent neighboring lots, Proposed Lots 122, 128 and 131, respectively. 20. In order to protect the functions of Duvall which is designated an arterial north of NE 2nd and a collector south of NE 2nd, staff has requested that no lots located along Duvall take their access to that street. Rather those lots would achieve access via other streets that abut those lots. 21. In reviewing the phasing, staff required that Phase 1 development requires that both sides of Duvall be developed, that SE 132nd (located along the north portion of the eastern parcels) be developed as a half street connecting to the existing segment east of the site and that NE 2nd's intersection on the west be appropriately developed. 22. The proposed tracts need some additional explanation. It would appear that 4 of the tracts, Tracts A, Il, K and T, are large enough to support active recreation. Proposed Tract Q might also be large enough for active recreation. A number of tracts, Tracts E, F, G, 1, J, O, P, R and S are at the end of blocks or Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 8 lots and are narrow and are proposed for decorative landscaping. Tract L will be preserved as a native growth protection easement for the creek while Tract M will be a large storm drainage pond. 23. Three tracts, Tract B, C and D, located west of Lots 21, 22 and 23, respectively, have been reserved for future development as single-family lots. The applicant proposes possibly joining each of these tracts to property west of them to create additional building lots when the property west is developed. Until that is realized, if it is realized, those tracts would be undeveloped and could be an eyesore. 24. Tract N is a large tract near the southwest corner of the site, across from the detention pond. This tract is part of a larger parcel and part of a complex transfer in which its underlying owner (not the applicant) wants to reserve ownership for future development after this plat is approved. The other portion of this underlying ownership will be part of this plat's new lots. 25. Finally, Tract U, located between Tract N and the Tract M detention pond, is proposed for future roadway development. It is proposed to connect Road E which is now proposed to end in a temporary cul-de-sac (on Proposed Lot 59) to Duvall Avenue. A 30-foot wide dogleg portion of property between Tract U and Duvall is owned by the applicant but another 30 feet north of it is in 3rd party ownership. 26. After the complexity of ownership of Tracts N and U were clarified, this office and staff suggested that the connection of Road E and Duvall appeared to be possible at this time over a 30-foot wide partial roadway. This would eliminate the temporary cul-de-sac and permit Lot 59 to be developed during Phase I construction. 27. The density for the plat would be 5.74 dwelling units per acre after subtracting sensitive areas (creek area and slopes) and roadways. 28. The development will increase traffic by approximately 10 trips per unit or approximately 1300 trips for the 136 single-family homes. Approximately ten percent of the trips, or approximately 130 additional peak hour trips will be generated in the morning and evening. 29. The subject site will receive domestic water and sanitary sewer from the City. 30. The subject site is located within the Renton School District. The project is expected to generate approximately 60 school age children. These students would be spread across the grades and would be assigned on a space available basis. 31. The areas near the subject site are generally zoned R-8. 32. There are drainage and flooding problems in the areas around the subject site, particularly to the east. Maplewood Creek is also subject to erosion problems. The site naturally drains into two separate basins that eventually recombine and drain into Maplewood Creek. While most of the 30 acres drains to the west, approximately 5.5 acres drains eastward. With approval from the City, the applicant will divert the eastern component of the stormwater to the western basin to lessen problems in the east. The detention pond will be sized to accommodate this additional water and not exacerbate erosion or other problems to the west sub -basin. 33. Staff has recommended that the detention pond be fully fenced subject to their approval. The fencing exception would be near the creek. Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 9 34. Most of the trees would be removed from the site to accommodate development of the homes, streets and stor nwater pond. Trees would be retained on some of the larger open spaces tracts, Tracts A, H, K, L (Creek corridor), N and Q and on the largest lot where the existing home will remain, Lot 136. CONCLUSIONS: In the main, the proposed plat appears to satisfy the public use and interest. It protects the stream and stream corridor in the southwest corner, creates open space and recreational areas that can be used by residents of the plat and creates useable, rectangular lots with straightforward access. The major issue or issues are some of the reserve tracts, Tracts B, C, D and N. The potential problems in creating Proposed Tracts B, C and D are that they could remain vacant for a long time. It might leave them as potentially unbuildable parcels that could become eyesores, weed patches or dump sites. Their development relies on the current applicant acquiring the adjacent property to the west. Then the applicant would have to plat that property and then combine portions of that westerly property with these tracts to create buildable lots. While it would not be entirely reasonable to foreclose the applicant's opportunity to fulfill that objective, there should be,a time limit that allows the acquisition and platting of that property and a fallback mechanism to either create a lot out of these tracts or combine them with their easterly neighbors. The applicant shall have two years to complete the acquisition, platting and consolidation or Tracts B, C and D will be added to the adjacent lots, Proposed Lots 21, 22 and 23. This action shall not cost the owners of those adjacent lots any additional funding and the applicant shall bond or otherwise create documents approved by the City Attorney to assure that this occurs. The applicant apparently has options to purchase much of the property involved in this plat. It appears that the applicant and a third party have agreed that Tract N will not be platted into separate lots but reserved as a Tract and remain or be reconveyed back to that third party. Its later division will probably require some cul-de-sac or private roadway that possibly could have been avoided had it been incorporated into the current plat. 4. Tract U was proposed for the later development of a continuation of Road E. As proposed by the applicant, Road E would end in a temporary cul-de-sac over a portion of Proposed Lot 59. Lot 59 could not be developed for an indeterminant time. It appears more reasonable to extend Road E at this time over Tract U and extend it over the south 30 feet that the applicant owns as a half street creating the link to Duvall. There does not appear to be any reason to delay that link and create additional problematic tracts. The plat is large and the applicant should provide on -site recreation to provide for that public need. Therefore, applicant should also definitely provide active recreation on at least three of the four larger tracts, Tracts, A, H, K or T. In other respects, as noted above, the plat appears to be reasonably designed to serve the public use and interest. While on the edge of the City at this time, the plat can still be considered infill development since it is in an area where urban services are available. It is also in an area designated for such development by the Comprehensive Plan. The development of the subject site will definitely increase traffic. approximately 1300 trips, to the traffic mix already on the neighborhood roads. Staff seemed to indicate that the plat can be appropriately served by the infrastructure that already exists and that the applicant will be supplementing by developing new roads and paying mitigation fees for transportation improvements. Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 10 The development of Tract U will aid circulation and realize the Comprehensive Plan's goal of grid streets rather than cul-de-sac roads. Development of the plat will increase the tax base of the City while also paying mitigation fees to offset its impacts on fire, parks and, as noted, transportation systems. The plat is designed to control storm water from its development and may help control some existing flooding problems. It cannot be designed to solve all of the old problems. It should not have an adverse affect on Maplewood Creek. 10. In conclusion, the proposed plat appears reasonable and should be approved by the City Council. RECOMMENDATION: The City Council should approve a 136-lot Preliminary Plat subject to the following conditions: The applicant shall place a note on the face of the final plat indicating the following yard orientations for these lots: a. Lot 51 shall have the front yard face Duvall Ave. NE with lot accessed from the side street. b. Lots 52 and 53 shall have 20 foot front yards facing shared driveway. c. Lot 131 shall have the front hard face Road B. 2. The applicant shall obtain a demolition permit and complete all inspections and approvals for all buildings located on the property prior to the recording of the final plat per phase. The satisfaction of this requirement is subject to the review and approval of the Development Services Project Manager. No lot is to gain direct access to Duvall Avenue NE either north or south of the intersection with NE 2" d Street. This note shall be placed on the face of the final plat. 4. Street improvements, including but not limited to pavement, lights, sidewalks, along NE 2"d Street shall extend to the east to existing SE 132"d Street. The improvements shall be installed prior to recording of the final plat. This shall include the intersection of NE 2" d and Bremerton, both sides of Duvall and NE 2nd Street east and west of Duvall. A homeowner's association or maintenance agreement shall be created concurrently with the recording of the final plat in order to establish maintenance responsibilities for all shared improvements, including fences, landscaping, utilities, private easements, etc. A draft of the document(s), if necessary, shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to recording of the final plat. 6. The applicant shall install a modulated, decorative fence of a quality material, with irrigated landscaping along the entire plat's frontage with Duvall Avenue NE. All fencing shall be located and designed to not interfere with sight distances required at the intersections of public streets. The applicant shall submit a landscape plan and fence design to the City's Development Services Division for review and approval prior to installation. The fence and landscaping shall be installed prior to recording of the final plat. The applicant shall install a fence of a quality material (no chain -link, if possible), decorative and modulated with a landscaped visual barrier that includes plant materials which would provide a year- round dense screen within three (3) years fi-om the time of planting along the north property line of Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page l l Tract M (storm drainage facility). The south, west, and east property lines shall be fenced with solid fencing or other approved landscaped visual barrier. All fencing shall be located and designed to not interfere with sight distances required at the intersections. The applicant shall submit a landscape plan and fence design to the City's Development Services Division for review and approval prior to installation. All fences and landscaping shall be installed prior to recording of the final plat. The applicant shall comply with the conditions imposed by the ERC. 9. The applicant shall have two years to complete the acquisition, platting and consolidation of Tracts B, C and D with the adjacent lots, Proposed Lots 21, 22 and 23. This action shall not cost the owners of those adjacent lots any additional funding and the applicant shall bond or otherwise create documents approved by the City Attorney to assure that this occurs. 10. The applicant shall develop Tract U as a full extension of Road C to where the applicant only owns the south 30 feet out to Duvall where the applicant shall develop a half street connecting to Duvall. IL The applicant shall provide active recreation on at least three of the four larger tracts, Tracts A, H, K or T. ORDERED THIS 30"' day of August, 2004. FRED J. KAU AN Ij HEARING EX MINER TRANSMITTED THIS 30"' day of August, 2004 to the parties of record: Susan Fiala 1055 S Grady Way Renton, WA 98055 Kayren Kittrick 1055 S Grady Way Renton, WA 98055 Craig J. Krueger Core Design, Inc. 14711 NE 29'h Place, Ste. 101 Bellevue, WA 98007 John Skochdopole Connor Homes 846-108"' Avenue NE Bellevue, WA Jay and Karen Cook 14012 SE 133`d Street Renton, WA 98059 TRANSMITTED THIS 30"' day of August, 2004 to the following: Eileen Cluphf 13632 SE 133`d Street Renton, WA 98059 August Gumser 13640 SE 135"' Street Renton, WA 98059 Mayor Kathy Keolker-Wheeler Stan Engler, Fire Jay Covington, Chief Administrative Officer Larry Meckling, Building Official Julia Medzegian, Council Liaison Planning Commission Larry Warren, City Attorney Transportation Division Laurelhurst Preliminary Plat File No.: LUA-04-063, PP, ECF August 30, 2004 Page 12 Gregg Zimmerman, PBPW Administrator Alex Pietsch, Economic Development Jennifer Henning, Development Services Stacy Tucker, Development Services Utilities Division Neil Watts, Development Services Janet Conklin, Development Services King County Journal Pursuant to Title IV, Chapter 8, Section I OOGof the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m., September 13, 2004. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure, errors of law or fact, error in judgment, or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen (14) days from the date of the Examiner's decision. This request shall set forth the specific ambiguities or errors discovered by such appellant, and the Examiner may, after review of the record, take further action as he deems proper. An appeal to the City Council is governed by Title IV, Chapter 8, Section 110, which requires that such appeal be filed with the City Clerk, accompanying a filing fee of $75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Department, first floor of City Hall. An appeal must be filed in writing on or before 5:00 p.m., September 13, 2004. If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants, the executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. The Appearance of Fairness Doctrine provides that no ex parte (private one-on-one) communications may occur concerning pending land use decisions. This means that parties to a land use decision may not communicate in private with any decision -maker concerning the proposal. Decision -makers in the land use process include both the Hearing Examiner and members of the City Council. All communications concerning the proposal must be made in public. This public communication permits all interested parties to know the contents of the communication and would allow them to openly rebut the evidence. Any violation of this doctrine would result in the invalidation of the request by the Court. The Doctrine applies not only to the initial public hearing but to all Requests for Reconsideration as well as Appeals to the City Council. . t�N� d V� ----- ----- ------- I z ZZ no C14 �Lu LF.) ri. cr CM, LLI LL CL ------ LIJ 0 Fj. \i nil 81 As ; Jig 41t_ p 7 J - ------- --- T ILL j zi- L,' L Il. -7-JI -00, S.')d 'at, 6' -99 S.Od Cit _IOA 0003, JO 1111 iSY3 OOOMNd3J JO LVId 0LU LLJ 1= E6 - 10 T23N R5E W 1/2 C P G1�Y o� G6 - 22 T23N R5E W 1/2 4 0 ZONING Aft.-- — — R—�a Wit, i:na;te 200 49, :4e00 F6 � o urAVim' MCMUCAL SMVIcn el 15 'T23N R5E W 1/2 INTERSECTION NE 4TH ST 4 UNION AVE, CITY OF RENTON CONTROL POINT " 1503 z ELE,� . 01.02 SM 02 1/4" BRONZE PIN IN CASED CONC MON B THE INTERSECTION BE 2ND FL 4 UNION AVE BE, CITY OF RENTON CONTROL POINT* 4-18 = ELEV. 3BI.02 LEGAL DESCRIFTION THE NORTH HALF OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 15, TOWNSHIP 23 NORTH, RANGE 5 EAST, WILLAMETTE MERIDIAN, IN KING COUNTY, WASHINGTON. y' EXCEPT THE WEST 15 FEET THEREOF AND THE EAST 20 FEET THEREOF FOR ROADS. TOGETHER WITH THAT PORTION OF VACATED 140TH AVENUE SE, WHICH WOULD ATTACH BY OPERATION OF LAW, AS PROVIDED IN KING COUNTY ORDINANCE NUMBER 13228, RECORDED UNDER RECORDING NUMBER 20020208002019. ORDER " 1012410 THE SOUTH HALF OF THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 15, TOWNSHIP 23 NORTH, RANGE 5 EAST, WILLAMETTE MERIDIAN, IN KING COUNTY, WASHINGTON, EXCEPT THE NORTH 95 FEET OF THE EAST 330 FEET THEREOF; ALSO- p THE SOUTH 92.Sl FEET OF THE NORTH29i.9i FEET OF THE EAST 260 FEET; 89 5THEEXCEPT SOUTH 110 FEET OF THE NORTH 205 FEET OF THE EAST 260 FEET; AizeeA .1P EXPECT THE EAST 20 FEET THEREOF CONVEYED TO KING COUNTY FOR ROAD PURPOSES BY DEED RECORDED UNDER RECORDING NUMBER IIW214; A4 :GO AX=), I' EXCEPT THAT PORTION OF THE WEST 10 FEET OF THE EAST 330 FEET OF SAID 5U5DIV1810N LYING NORTHERLY OF THE SOUTH 30 FEET THEREOF AND LYING SOUTHERLY OF THE NORTH 95 FEET THEREOF. ORDER " 1110013 THE NORTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER, '. EXCEPT THE EAST 190 FEET THEREOF; AND THE NORTH 30 FEET OF THE EAST ISO FEET OF THE NORTH HALF OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER EXCEPT THE EAST 20 FEET THEREOF FOR ROAD; ALL IN SECTION 15, TOUNSHIP 23 NORTH, RANGE 5 EAST, WILLAMETTE MERIDIAN, IN KING COUNTY, WASHINGTON. ORDER 0 1038081 71- E-72� �.a28TN---�:Scl T. ,a1 (lll x.l tll , b, NI'Y. •�' . � - eq , n 5 • • ,a91 = )° t o TT— e l , 84 9SPIoT906:1�J�1104�rrVi yy � GI 15 Ac' )7RTIN,.01 S ACRE^ TRACT, i_._ ,xx].e]:.YTOY 'J LIMIT �' T.: I^ 81 5.P 882065 � I S UNREC. -tea - =t O O_ 4,94 Ac. ..1, .ea ].: --__—� _' ,✓ o...... )r9lt yl.�. _ j j> T_(5_E. 1315T ST.) >o _..__ Ij J 1�) 1 S.P. 8810 (2) 13) (4) 1� � fil a �� yb aT+—� �• J]o tt5v _.i � _ w, ?Q ^ I.SQ Ac h i0. 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A 9 1a Pe) �3 M u 13 w 9 n{I'a 20 � R ^(� I^ (31"-'}, .p >ba r-I P rau40 _'s��, '"�5 CP �- y, Ste. � T.23 N., rv-> ry rtrJ 1 xl�,�n5\ "`,V'_ 1Y +..5R 1 I6i77! �isdl i5j5�� 0 •3 ¢° 7.5; ��`g =1 r,- j"i3�Ve' 95u - ^T.2 S.E,!36uN es'._w�) ,1,' 3p � � l Q \ •F � .� l6 n l °gl � '1� �� ;fi � � MT Via, gl.• � #�m � R' '. __� .1 ze NE f GH50RHOOD DETAIL MAP `li.iI�. 1 t;i--r.E '"I'!"s R„_ q, lgll�-00 � From: Citizens to Council Via Clerk To: DaveNave@aol.com Date: Thu, Sep 23, 2004 3:17 PM Subject: Re: Street Name Change of SW 41st St. to SW IKEA Way Dear Mr. Nave: Thank you for your email to the City Council concerning the referenced street name change. Copy is being forwarded to all Councilmembers for review and consideration. Sincerely, Bonnie Walton City Clerk City of Renton 425-430-6502 >>> <DaveNave@aol.com> 9/23/2004 8:57:59 AM >>> Honorable Council Members, I object to renaming of SW 41st St. to SW IKEA Way. My objection is in general principle. A Governing body, such as a city government, is created to provide stewardship of communal resources for the greater good of it's citizenry. A governing body is not a business, and should not operate like a business. It has a higher duty and responsibility. The Renton's IKEA store has demonstrated to be a most generous community citizen and should be recognized for their generosity. However, I do not believe renaming of public property, provided by the citizens and intrusted to the city, should be singled out as the most appropriate venue. Renaming of community assets such as streets, to honor special people or companies, is a common practice of city governments throughout the country. However, the commonality does not make the practice right. I restate my objection to renaming of SW 41 st St. to SW IKEA Way. Respectfully, Dave Nave 2525 Dayton Ave NE Renton, WA 98056 From: Citizens to Council Via Clerk To: Dave Jones Date: Thu, Sep 23, 2004 3:19 PM Subject: Re: Ikea Way Issue Dear Mr. Jones: Thank you for your email to the City Council regarding renaming of SW 41 st St been forwarded to all Councilmembers for review and consideration. Sincerely, Bonnie Walton City Clerk City of Renton 425-430-6502 >>> "Dave Jones" <davej@westcoastpaint.com> 9/20/2004 4:12:24 PM >>> Please consider my opinion which is in the attached word document. I will attempt to be at the Council Meeting this evening. David Jones Westcoast Painting, LLC 265 SW 41st Street Renton, WA 98055 Mailing: PO Box 3509 Renton, WA 98056 (425)251-8300 Fax (425)251-8302 daveu@westcoastl)aint.com hkQ 64U,4endOACt ql�--7�Hoj to IKEA Way. Copy has ..oast. Painting September 20, 2004 To: Renton City Council Re: SW 41S` Street or Ikea Way Issue My name is David Jones and I have grown up here, in Renton all but 4 of my 50 years. My father, Jerry Jones retired City of Renton Fire Dept. many years ago. I own a new startup business called Westcoast Painting, LLC which is a little more than two years old now. We are growing rapidly and are coming to the end of our first 2 year lease here at 265 SW 40 I did not know about the prior meetings and want to voice my opinion now as I am opposed to changing of our street name. This change would give us additional costs in our printing with a lot of un-foreseen soft costs and inconveniences in the future by having many customers and employees struggling with a change of address. Our double and triplicate form printing costs alone with our full color logo business cards (for 21 employees) would be almost $9,000. We are not big business (like IKEA) but do employ about 40 local employees. Our lease is up next March and we do love Renton (our current location) and want to keep our business here. As a commercial painting contractor, we do already struggle with the changed Renton fire codes restricting our operations to 5 gallons or less in flammables. I am surprised that the City has already allowed IKEA to paint 2 city blocks with their bright royal blue and then also to erect the largest, highest and bluest sign in the county (which is probably dangerous for the local small planes). If these items have not been enough, now they propose changing the street name for their notoriety also. I wonder how much of the tax payer's money has been spent on this item with all of the lobbying, research, studies and surveys. The City never has been compelled to name streets after Boeing, Pacific Car and Foundry or Kenworth and I do not see why it should be considered now. I think it would be appropriate if it was a newly constructed road and did not adversely affect any other businesses. I have read how IKEA has donated money to City Performing Arts, Tech College and the Renton River Days and I think it is great that IKEA supports a community that has supported them so well. I hope that our City Council does not put IKEA's name being on the street signs ahead of the well being of us other 48 affected small and large businesses that reside on SW 41S` Street. My final question is "If the change is made, who do I send the bill to?" Thank you for your consideration, Westcoast Painting, LLC David Jones Manger / Owner 265 SW 41S` Street Renton, WA 98055 (425) 251-8300 Fax: (425) 251-8302 www.westcoastpaint.com Reg# WESTCPL984LS ,. e.. YA4 G, September 21, 2004 Renton City Council 1055 South Grady Way Renton, WA 98055 RE: Renaming of SW 41" Street to SW IKEA Way Dear Council Members: We strongly protest against renaming SW 41" Street to SW IKEA Way. It seems as though the city recognizes only the large companies. As a result, the smaller companies are forced to incur additional unrecoverable expenses. We feel it commendable that the City Council wishes to recognized IKEA's efforts. We are appalled that the recognition is at the expense of all the remaining businesses on SW 41 st Street, including us. We have estimated our expenses in the tens of thousands of dollars. This estimate is only the monetary cost of reprinting business cards, letterhead, product brochures, product manuals, internal documents, and all other items with our printed address. We have yet to accurately estimate the additional expenses, including payroll, we will incur during the transition. We take our hats off to IKEA for all of their contributions to the community. We can only imagine the wealth of the local community if all its businesses were able to contribute as IKEA has. We are sure that more businesses, including our own, are willing to contribute to the community but just do not have the financial standing to do so. Surely the Council can find another way to recognize IKEA without causing hardship to the rest of us. Regards, John W. Bramblet President/CEO NEWTON RESEARCH LABS, INC. 441 SW 41st Street, RENTON, WA 98055 USA TEL: (425) 251-9600 FAx: (425) 251-8900 www.newtonlabs.com 9P3/aoo� From: Citizens to Council Via Clerk To: Code Four Athletics Date: Mon, Sep 27, 2004 3:56 PM Subject: Re: 401 SW 41 st St. - Code Four Athletics Dear Ms. Bates: Thank you for your email to City Council. Copy is being distributed to all Councilmembers for their review. If I can provide further assistance, please feel free to contact me. Sincerely, Bonnie I. Walton City Clerk City of Renton 425-430-6502 >>> "Code Four Athletics" <info@codefourathletics.com> 9/27/2004 1:12:25 PM >>> Dear Renton City Council, At the September 20, 2004 Council meeting, we were instructed to provide the Council with more information relative to the subject raised on the impact on the business community for the street name change of SW 41st street. Here is our story: Code Four Athletics is a retailer of team athletic apparel relating primarily to the soccer industry. Our marketing efforts reach a national audience. Our website has averaged 7,000 visits per month this year; roughly 70,000 "hits" per month. Our address is located throughout the site, as it's constructed to be visible at all times. This year we distributed 6,000 catalogs with the address being prominently displayed on the front cover. Our anticipated costs of the address change are listed as follows: - Stationery costs for an annual supply including set-up fees $2500 - Time spent by our phone staff spelling and repeating "SW IKEA Way" to people unfamiliar with the term: priceless Today's retail consumer is bombarded with thousands of impressions daily from various entities all trying to "reach" their potential customer. Bearing this limited attention span in mind, it is the attempt of a savvy marketing company to clearly state the purpose and intention of its service and/or products to their potential prospect. Our marketing materials would result in providing an unclear message to our prospects. Which impression would be made upon our prospect reading these materials? Code Four Athletics or IKEA?? If there is any question by the consumer, then it is not cost-effective advertising. We applaud the contributions IKEA has made to the Renton community. It is a fine business. We have furnished our offices with IKEA products. However, we find it difficult that our marketing dollars will have to be used to help spread their message to our prospects, rather than exclusively spreading our own unique message. Thank you for taking the time and careful consideration in this matter. Respectfully yours, Jeri E. Bates, Co -Owner Code Four Athletics 401 SW 41 st Street Renton, WA 98055 (425)255-6677 From: Citizens to Council Via Clerk To: Shelley Williams Date: Mon, Sep 27, 2004 5:32 PM Subject: Re: Street Name Change from SW 41st St to SW IKEA Way Dear Ms. Williams: Thank you for your e-mail to the City Council with attachment. Copy is being distributed to all Councilmembers for review. If I can provide further assistance, please feel free to contact me. Sincerely, Bonnie Walton City Clerk City of Renton 425-430-6502 >>> "Shelley Williams" <Shelley@dress lerstencils.com> 9/27/2004 5:10:36 PM >>> Dear Members of the City Council for the City of Renton, Attached is my excel spreadsheet detailing the costs that our company, the Dressler Stencil Company, would incur should this street name change be approved. Please review these figures and if you should have any questions, please let me know. I am very uncomfortable in e-mailing our financials. Should you wish to see these, I can mail them to you. Thank you for your time in this matter. Shelley Williams Director of Operations & Marketing 253 SW 41 st St Renton, WA 98055 888-656-4515 Ext 3014 www.dresslerstencils.com I've stopped 18,990 spam messages. You can too! One month FREE spam protection at www.cloudmark.com <htti)://www.cloudmark.com/spamnet?v1 &rc=vw91)3> Cloudmark SpamNet - Join the fight against spam! <http://www.cloudmark.com/spamnet?vl &rc=yw9p3> DRESSLER STENCIL CO ADDRESS CHANGE COSTS 9/24/04 Change of Address Cost per Product Notes or Comments Supplier Count piece Cost Headers Alliance Printing, 13708 180th Ave SE, 10" 4 color, heavy card stock - double sided Renton, WA 98059 3500 0.514 $ 1,800.00 Alliance Printing, 13708 180th Ave SE, 12" 4 color, heavy card stock - double sided Renton, WA 98060 3166 0.537 $ 1,700.00 Alliance Printing, 13708 180th Ave SE, 18" 4 color, heavy card stock - double sided Renton, WA 98061 1968 0.860 $ 1,692.48 Alliance Printing, 13708 180th Ave SE, 24" 4 color, heavy card stock - double sided Renton, WA 98062 6252 0.477 $ 2,981.58 Headers are listed above and not included in this figure. Instruction sheet pricing is below and not part of this calculation. Double -sided sticky tape, staples, toner & print cartridges, copier servicing Tape = $.006/design = $29.23 Print and toner cartridges approx $70 Staples are chisle point takes between 2 and 4 staples per design (so avg at 3/design so 14,616 staples needed) = 3 boxes * 2.75 = Stencil Inventory as of 9/23/04 Packaged inventory needing to be repackaged $8.25 4872 $ 107.48 10 reams (550 sheets) @ $7.99 per ream = .015/sheet Copier charge = $ .02 per sheet Printer charge = $.06 per sheet Employee time (6 min. ea) @ $14 hrly rate (employee can pkg 10/hr labor = $6,818.00 Therefore ((0.06+0.02+0.015)*stencil inventory)+(14*(487.2))=$7283.64 The packaging picture that had been on the old instruction sheet will need to be discarded and this will be waste not Instruction Sheets (each sheet has recovered (pictures cost about $.03/piece) _ specific info to stencil product) cost is to buy paper, run copier $146.16 4872 $ 7,283.64 The area that a sticker would be placed is extremely narrow and would be difficult to Instruction Sheet for PR product cost is for reprinting instruction card line up and not have hang over the edge 50,325 0.089 $ 4,478.93 DRESSLER STENCIL CO ADDRESS CHANGE COSTS 9/24/04 Cost per Product Notes or Comments Supplier Count piece Cost Employee time for altering address on each instruction sheet in the computer, altering fax sheet One dedicated employee working 8 hrs per documents, invoice templates, and all other office day could complete this job in about 5 days, documents with addresses listed, pulling old sheets or 40 hrs, cost would be about $16.50/hr Employee Labor and recycling totalling $660.00 40 $ 660.00 Usually charges For the amount of recycling, it would take $49.50 for Our recycling charges would drastically increase due about 5 extra loads - We use Shred -it for extra Recycling Expenses to needing to discard old address documents, etc shredding our paper products trips/loads $ 247.50 The area that a sticker would be placed is cost is for production costs for custom boxes - to extremely narrow and would be difficult to Petite Repeat Custom Product Boxes reproduce boxes line up and not have hang over the edge 50,325 0.060 $ 3,009.44 Cost to reproduce catalogs = $31,000/6000 qty or $5.17 each (Alliance Printing is the Catalogs stocked here and in Midwest Warehouse suppler) 5100 5.170 $ 26,367.00 Used the last 100 quantity on hand - did not Catalog Envelopes Oversized to handle thick catalog reorder yet due to possible name change 0 $ Flyer Western Flyer Alliance Printing 6797 0.2101 $ 1,427.37 Flyer B Winter2004 Update Alliance Printing 3236 0.790 $ 2,556.44 Flyer C Oooh LaLa Flyer Alliance Printing 150 0.290 $ 43.50 Portfolio folders 4 color, heavy folder stock, 4 sided w/pockets Alliance Printing 2478 1.600 $ 3,964.80 Double -sided printing - this is to replace the catalog Copier charge is $.02 per side plus card Postcards price notification postcard stock which is $8.39 for 250 of card stock 50 0.208 $ 10.39 Notecards & envelopes $8.39 for 250 ream of card stock (Alliance) 500 0.375 $ 187.50 7 ads avg per month ' 3 (materials always due 3 For a 3 month period we will incur avg per mo = Advertising: 45 ads' $6,000 ea months ahead) approximately $75,125.00 for ads 21 $2,5041.67 $ 75,125.00 Business Cards Alliance Printing 2000 0.125 $ 250.00 Custom Printed Address Labels Alliance Printing 2000 0.060 $ 120.00 Employee Time for unpackaging and To change out inst sheets on stencils plus 49 Petite repackaging Petite Repeats Repeats about 6 minutes each to JD products 49 $ 68.60 Stationery - Letterhead 15001 0.140 $ 210.00 Ink Stamps 4 stamps (minimum) @ $20 each stamp 41 20.000 $ 80.00 Check Reprinting I I $ 150.00 DRESSLER STENCIL CO ADDRESS CHANGE COSTS 9/24/04 Cost per Product Notes or Comments Supplier Count piece Cost Victory Studios, Seattle, WA is supplier Price per video is: Petite Repeat $3.25; H2H Pt 1 $4.59; H2H Pt 2, Mural Bldg $4.88; Undersea Mural $4.88; Tent Project $3.59; VHS tapes (8) Remastering & replication Our contact info is at end of each tape, the Vineyard View $4.59; Basic Dry Brush $2.24; of master copy jackets/sleeves have contact info too labels $.34 1399 $ 6,104.60 TW Graphics is the supplier. There are a total of 1,180 here needing to be reprinted and loaded $.23/ea for jacket, Set up =$40/ea; we also have 10,045 jackets Need to reprint jackets - labels would cover the warehoused at Victory Studios that would VHS Jackets to reprint graphics - there would be new templates needed need to be reprinted. 11225 $ 2,821.75 VHS Sleeves Oust sleeves to reproduce) To reproduce the sleeves 4050 J $ 3,240.00 Paper = $.0159 each and copier = W/S Program Literature 2 single sheets $.02/sheet 100 $ 7.18 Paper = $.0159 each and copier = P/S Program Literature 2 single sheets $.02/sheet 100 $ 7.18 Quick Pak in the Midwest sends out our catalog via USPS unless customer requests Trucking Expenses Sending materials back to Midwest for mailing faster service (then we send from here) $ 625.00 4 postcards per sheet of card stock, 250 sheets per ream, (1,000 postcards per ream); need to send out to database of $350,000 names. We will need 350 reams @ $8.39/ream which = $2,936.50. To create the card, run them through copier, cut them apart and then run them through the postage metering system would take an employee about 3 days. 24 hrs '$13.50/hr = $324.00, $.02 per copy = .02' 87,500 sheets = $1,750.00 Postage = $.23"350,000=80,500.00 We are checking Notification Postcards To notify customers of address change I into bulk mailing of postcards. 350,0001 1$ 85,510.50 Total Expenses $232,837.85 DRESSLER STENCIL CO ADDRESS CHANGE COSTS 9/24/04 Product INotes or Comments ISupplier I Countl piece) Cost We are still getting mail to our old address. Many of our customers hang on to our magazine It is a good thing that the owner lives there ads, older catalogs, etc and try to contact through and can bring these orders into the office. the mail many years after the issuance of the printed This would be lost revenue because we material. This estimate is very difficult to determine haven't operated the business there for over Potential Lost Business but there would be lost revenue 8 years. Don Persson - Re: Ikea street rename discussion... /Vh From: Don Persson qp�/� / To: r.g.summers@comcast.net Date: Mon, Sep 27, 2004 7:45 AM Subject: Re: FW: Ikea street rename discussion... Thank you for your input on this subject. You have raised some very good issues thank you >>> "Robert Summers" <r.g.summers@comcast.net> 09/27/04 6:48 AM >>> Don ,,,One additional thought that may make this a win -win. Create a new street between the IKEA entrance on 43rd to the IKEA entrance on 41st. Have attached a PowerPoint slide incase this option works for all parties involved. On the second point below.. Would seem that this activity highlights the need for a Policy and Process for updating information in critical databases when a street is created/deleted/revised. Questions like how do you update first responder location databases (911, fire, police, utilities, etc), what website info resources need to be notified come to mind. Would think that a task assigned to the Transportation committee with participation of key city organizations (fire/police/utilities/Information Technology) would be a start if there is not a policy/procedure in place currently. > From: Robert Summers [mailto:r.g.summers@comcast.net] > Sent: Sunday, September 26, 2004 5:04 PM > To: 'dpersson@ci.renton.wa.us' > Subject: Ikea street rename discussion... > First of all I am not pro or anti renaming the street. I have lived with > SW 43rd/ S 180th ST/Carr Road/Pietrovisky long enough to not get too > excited regarding one more name change. > I was watching the council meeting discussion on cable this Sunday and > found the discussion seemed to center around business stationary, mail > forwarding, etc. > One factor that did not enter the discussion was in regard to the > increasing use by customers of internet resources to locate business > locations. I would assume that utilizing websites such as MapQuest and > Navigation systems starting to make there way into the cars we buy are > still a small percentage of how customers navigate to business sites. > However as we go into the future, renaming a street without understanding > how long it takes or what the process is to update the map/street > definitions in the software databases out there and the cost of having to > update business websites may become and area of impact in the future. > Doing a MapQuest search on 600 Ikea Boulevard would result in a "no such > location". > It would also be interesting to understand what 911 uses to locate a > business and what coordination if any needs to be done with 911 regarding > the renaming of a street. Don Persson - Re: FW: Ikea street rename discussion... Page 2 > Even Ikea uses "2004 MapQuest.com, Inc 2004 Navteq" to show you where the > store is (got a chuckle here ... the Ikea map page lists the address as 600 > SW 43rd St (Renton side) and shows you a map with Ikea on S 180th St > (county side)). > Will stop for now but the council might want to review what the impacts > are on the Information Technology side of things as well as the phone > book, stationary, business card impacts. > Robert G Summers > 1003 S 30th Ct > Renton, WA 98055-5033 > 425 226-8318 Don Persson - IKEA_Boulevard_Opt2.pps Page 1 IKEA Boulevard — Option for consideration.. MANNCST, st new street Boulevard" • V E N' a sw4 tt St 011 1 _ t &Oth St 3 43rd St ... o K' rA, .,.._,... hi ' �u 5 t851ti PP Uf 5 48Yt£� St c ZtN PAIA;) ti@V—m Inc.: n2e0A NAVTFQ 300m OEooW Oblective: Establish street designated "IKEA Boulevard" to Current Plan: u y Rename SW 4111 St between Oakesdale and E Valley Rd Alternate plan: �'s�tbst a_ Create a new street between the entrance to IKEA on S 43r11 St (S 1801h St) and SW 41" St x°i Ssi YYfi St Benefit: , st • No impact to existing businesses �i 1tCz. Conforms to City street naming convention of 343ki $? �� numbered streets running east and west and € named streets running north and south k.' Provides IKEA with an easy street Sash p Intersection location (S 43r° and IKEA s 46U, IN Boulevard or S 4151 and IKEA Boulevard) K ; IKEA Boulevard would be on the entrance side of the IKEA building 5��5Qth ` St Cost to city: r `S' 5tltTi1 ."- td�1 . . Two street signs (Less than current plan) S stw rrt Street striping between 43r° and 4151(could get creative here and make the center line o- a IKEA yellow and the side markers IKEA blue) FINANCE COMMITTEE REPORT September 27, 2004 Date 9-a7 v2001 APPROVAL OF CLAIMS AND PAYROLL VOUCHERS FINANCE COMMITTEE COMMITTEE REPORT September 27, 2004 APPROVED BY � CPT' COUNCIL Data Kiwanis Park Improvement Project, CAG-03-173 (September 20, 2004) The Finance Committee recommends concurrence in the staff recommendation to transfer $6,900.10 from account 101.000000.020.5760.0010.48.0000000 (Parks Division — Repairs & Maintenance) to account 316.000000.020.5940.0076.63:020034 (Capital Improvement Project —Major Maintenance/Parks Maintenance) for the expenses of the irrigation controller and a utility locate at the Kiwanis Park Improvement Project, CA-03-173. The Committee also recommends approval of the project., authorization for final pay estimate in the amount of $17,870.46, commencement of 60-day lien period and release of retainage in the amount of $6,187.42 to Advanced Construction; Inc. if all required releases are obtained. rK andy Corman, Chair 1 Denis W. Law; Vice air Excuse— Toni Nelson, Member cc: Dennis Culp, Community Services Administrator Leslie Betlach, Parks Director Vicfork Runkle: 2004-142aa -far 9-a7 0 Azd (4genda dens CITY OF RENTON, WASHINGTON RESOLUTION NO. J714J"® A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SETTING A HEARING DATE TO VACATE THE ALLEY LOCATED EAST OF BURNETT AVENUE S., NORTH OF S. 2ND STREET, AND WEST OF WILLIAMS AVENUE S. (MckLENDON HARDWARE AND TENNESSEE GROUP LLC; VAC-04-004.) WHEREAS, a Petition has been filed with the City Clerk of the City of Renton on or about August 5, 2004, pursuant to the requirements of RCW 35.79, petitioning for the vacation of an alley, as hereinafter more particularly described, and said petition having been signed by the owners of more than two-thirds (2/3) of the property abutting upon said alley sought to be vacated, and same being described as follows: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. (The alley located east of Burnett Avenue S., north of S. 2°d Street, and west of Williams Avenue S.) NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. That the 25'h day of October, 2004, at the hour of 7:30 P.M. at the City Council Chambers at City Hall, Renton, King County, Washington, be and is hereby fixed as the time and place for a public hearing to consider the aforesaid Petition for vacating the alley located east of Burnett Avenue S., north of S. 2°d Street, and west of Williams Avenue S., which said hearing date is not more than sixty nor less than twenty days from the date of passage of this Resolution. SECTION II. The City Clerk is hereby authorized and directed to give notice of said time and date of the hearing as provided in RCW 35.79.020 and any and/or all persons interested therein or objecting to said vacation may then appear and be heard thereon, or they may 1 RESOLUTION NO. file their written objections thereto with the City Clerk at or prior to the time of hearing on said vacation. SECTION III. The City Council shall determine, as provided in RCW 35.79.030, as to whether an appraisal shall be secured to determine the fair market value of the property sought to be vacated as provided for in Ordinance No. 4266, and the amount of compensation to be paid by the Petitioner -Owners to the City for such vacation. The City likewise reserves the right to retain an easement for public utility and related purposes. PASSED BY THE CITY COUNCIL this day of 52004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2004. Approved as to form: Lawrence J. Warren, City Attorney RES.1071:9/22/04:ma Kathy Keolker-Wheeler, Mayor 2 EXHIBIT A LEGAL DESCRIPTION A strip of land lying within the northwest quarter of Section 17, Township 23 North, Range 5 East W.M., Being that portion of Lots 3 and 18 Block 24, Town of Renton, according to the Plat thereof recorded in Volume 1 of Plats, page 135, in King County, Washington, dedicated as alley under recording numbers 2117471, 2117484, 2117478 and 7811200482 more particularly described as follows: The east 5 feet of Lot 3; The north 10 feet of the south 30 feet of Lot 3; And the west 5 feet of Lot 18 Containing 1650 square feet more or less. Situate in the City of Renton, County of King, State of Washington a m ? 0 a)N o v S (�D' co M 7 V � o V) r7 D A� d S � n D y C ri O j F C) m \ 4 j o •�w � iE N C) o to I O m? to co -1. toR7 " M o mu CA y C N O o = o OLn �Q 0 f o vc A cp -o C V I y 0 0 � w 3 A �. �n N01'29'20"E _ o BURNETT AVE. S. 907.83' N01'29'20"E 49.83' I 1 / / Z NiN v v rn� 8 Qco (A � � mzz v W <O6) � D�Cn vD I � v CA N01'29'20"E M N01'29'20"E P 551.52' 0 O o _i7 N Z '•� X co OD coo OD O v = 13 Ks w p z 1s p��O�o D OD z Z 00 3 0 co _ _ _N01'29'20"_E _ 451.11' _ o w 7231505555 0 v O 50.08' - v N01'29'20"E I SECTION LINE Z — — — co N CO j °' o,lni I I 0 J I W a o w 0 cn w o O I I N 1 Ln — L 150.24 o WILLIAMS AVE. S. w N01'29'20"E o 911.75'