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HomeMy WebLinkAboutCouncil 03/22/2004AGENDA RENTON CITY COUNCIL REGULAR MEETING March 22, 2004 :Monday, 7:30 p.m. PLEDGE OF ALLEGIANCE 2. CALL TO ORDER AND ROLL. CALI. 3. PUBLIC HEARLNG Auto Mall area sign height change for auto dealerships with more than one acre of property 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of March 15, 2004. Council concur. b. City Clerk submits appeal of Hearing Examiner's decision regarding approval of the 1800 Jones Avenue Short Plat (SHP-03-095); appeals filed by Darrell and Susan Kinzer and by Larry and Sue Lunsford on 3/8/2004, accompanied by required fees. Refer to Planning & I)evelo inCnt Committee. Consideration of the appeal by the City Council shall be based solely upon the record, the Hearing Examiner's report, the notice of appeal and additional submissions by parties (RMC 4-8-110F.6.) c. Finance and Information Services requests approval of the 2003 carry forward ordinance in the amount of $12,432,700, which appropriates funds from the fund balance, increases the expenditures in various funds and departments, and increases and adjusts the 2004 budget. Refer to Finance Committee. d. Transportation Systems Division submits CAG-03-037, 2003 Airport Runway/'taxiway, Lighting Signing and Paving Improvements project, authorization for final pay estimate in the amount of $3,2.14.41, commencement of 60-day lien period, and release of retained amount of $124,873.36 to Gary Merlino Construction Co., contractor, if all required releases are obtained. Council concur. e. Water Utility Division recommends approval of a consultant contract with Reid Instruments in the amount of $76,570.11 to program and test the SCADA system for the Maplewood Water Treatment Facility. Council concur. 7. CORRESPONDENCE Letter from Sandel DeMastus, llighlands Community Association President, PO Box 2041, Renton, 98059, encouraging the City to enforce the fireworks ordinance and to educate citizens on the type of fireworks allowed. Refer to Public Safety Committee. (CONTINUED ON REVERSE SIDE) N 8. OLD BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Finance Committee: Vouchers; Bad Debt Write-off b. Planning & Development Committee: Auto Mall Sign Height Code Amendments* 9. ORDINANCES AND RESOLUTIONS Ordinance for first reading: Auto Mall Sign Height Code Amendments (see 8.b.) 10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room 6:00 p.m. Emerging Issues Council Chambers 6:30 p.m. Comp Plan Briefing — Utilities and Housing Elements • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES. & T11URS. AT 11:00 AM & 9:00 PM, WED. & FRI. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM RENTON CITY COUNCIL Regular Meeting March 22, 2004 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker-Wheeler led the Pledge of Allegiance to the flag and called the meeting of the Renton City Council to order. ROLL CALL OF DON PERSSON, Council President; RANDY CORMAN; TONI NELSON; COUNCILMEMBERS DAN CLAWSON; DENIS LAW; TERRI BRIERS; MARCIE PALMER. CITY STAFF IN LATHY KEOLKER-WHEELER, Mayor; JAY COVINGTON, Chief ATTENDANCE Administrative Officer; RUSSELL WILSON, Assistant City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; SANDRA MEYER, Transportation Systems Director; ALEX PIETSCH, Economic Development Administrator; GIL CERISE, Senior Planner; DEREK TODD, Assistant to the CAO; COMMANDER TIM TROXEL, Police Department. PUBLIC HEARING This being the date set and proper notices having been posted and published in Planning: Auto Mall Area Sign accordance with local and State laws, Mayor Keolker-Wheeler opened the Height Amendment public hearing to consider the Auto Mall area sign code amendment to permit a maximum freestanding sign height of 50 feet for motor vehicle dealerships with more than one acre of property. Gil Cerise, Senior Planner, reported that the current sign code states that freestanding signs must be either the height of the zone or 40 feet, whichever is less. In the Auto Mall area, the maximum height of a building in the Commercial Arterial Zone is 50 feet; therefore, freestanding signs are limited to 40 feet. Mr. Cerise reviewed the boundaries of the Auto Mall area, and explained that motor vehicle dealerships find the existing height limitations too restrictive, as some are located a considerable distance from I-405. Additionally, some existing signs in the area are taller than the height of the zone. Continuing, Mr. Cerise stated that increasing the visibility of the signs would attract new customers to the Auto Mall area and benefit existing area businesses, thereby promoting the City's economic development policies. Mr. Cerise concluded with the staff recommendation to amend City Code to allow a new maximum freestanding sign height of 50 feet for those motor vehicle dealerships with over one acre of contiguous ownership or control within the Auto Mall area. Public comment was invited. Robert Bridge, 150 SW 7th Ave., Renton, 98055, stated that his motor vehicle dealership, which employs 100 people, has been in business in Renton since 1981. He described the nature of the retail automobile business and his customer base, noting that he sells 2,800 to 3,000 vehicles annually. He commented that the utilization of an Auto Mall area keeps the automotive community healthy and the standards high. Mr. Bridge emphasized that the new sign height will increase the visibility of his dealership for those travelers exiting I-405 onto Rainier Ave. S. Additionally, he commented on the look achieved in a community when using the manufacturer's customized auto dealership signs. March 22, 2004 Renton City Council Minutes Page 88 There being no further public comment, it was MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL SUSPEND THE RULES AND ADVANCE TO THE PLANNING AND DEVELOPMENT COMMITTEE REPORT ON THIS SUBJECT. CARRIED. Planning & Development Planning and Development Committee Chair Briere presented a report Committee regarding the Auto Mall area sign height amendment. The Committee met on Planning: Auto Mall Area Sign March 4, 2004, to review an issue raised by auto dealers within the Auto Mall Height Amendment area about their limited visibility from nearby freeways and arterials. Existing sign code governing signs within the Auto Mall area limit the maximum height to 40 feet. Zoning in the area allows buildings 50 feet in height. Area dealers feel that 50-foot sign heights would allow signage to better stand out from nearby buildings and improve visibility from surrounding freeways and arterials. Permitting an additional ten feet of sign height within the Auto Mall area would further distinguish the auto dealerships within this area, and increase visibility of the large auto dealers for automobile traffic passing on I-405 and SR-167. Limiting the taller signs to auto dealerships over one acre in size would prevent proliferation of a large number of 50-foot signs in this area, and retain the larger auto dealerships which contribute to the economic viability of the City. The Committee recommended amending the portion of the sign code applicable to motor vehicle dealerships with over one acre of contiguous ownership or control located within the Auto Mall area to permit maximum sign heights of 50 feet. The Committee further recommended that the ordinance regarding this matter be presented for first reading. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 92 for ordinance.) ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2004 and beyond. Items noted included: • The Human Services Division will host a South King County Pre - Application Workshop for Human Services and Capital Funds on March 25th at Carco Theatre. This workshop is for non-profit and public agencies interested in applying for 2005-2006 General and Community Development Block Grant funds • The Puget Sound Regional Council is honoring the City of Renton with a VISION 2020 Award for its work on the Urban Center North (Boeing) Comprehensive Plan Amendment effort. The Washington Association of Sheriffs and Police Chiefs selected the Renton School District for a new program involving the mapping of the facilities and surrounding environment of middle schools and high schools. When completed, each computer -equipped patrol vehicle and fire apparatus will be able to quickly download maps for use by law enforcement and fire departments during emergency responses. March 22, 2004 Renton City Council Minutes Page 89 AUDIENCE COMMENT Sandel DeMastus, Highlands Community Association (HCA) President, 1.137 Citizen Comment: DeMastus - Harrington Ave. NE, Renton, 98056, announced that the developers of Highlands Community Harrington Square project in the Renton Highlands will speak at the HCA Association, Highlands meeting on March 25. Additionally, Ms. DeMastus displayed photographs of Neighborhood Sign cub scouts and boy scouts working on the landscaping that surrounds the Highlands Neighborhood entry sign. Citizen Comment: Troxel - Jon E. Troxel, PO Box 1864, Friday Harbor, 98250, 25-year owner of Sunset Ron Dee Voo Tavern Vista Apartments (922 Glennwood Ave. NE), submitted a letter addressing Disturbances (NE Sunset several areas of concern regarding the Ron Dee Voo Tavern located next door Blvd) to his apartment building at 2621 NE Sunset Blvd. The concerns include: excessive late night noise, the build-up of junk behind the tavern, the placement of trash by the tavern in the apartment building's dumpster, and tavern patrons who litter (beer bottles), sleep behind the tavern, engage in fist fights, and consume alcohol outside of the tavern. Claiming that four apartments are now empty as a direct result of the activities at the tavern, Mr. Troxel stated that this situation has become a financial burden. He urged the City to find a permanent solution to these ongoing problems. Mayor Keolker-Wheeler reported that the Police Department is working on organizing a meeting with tavern and apartment building representatives. She stressed that those who disobey the law will be cited accordingly. Acknowledging that the City has been working on this issue, it was MOVED BY LAW, SECONDED BY CORMAN, COUNCIL REFER THIS ITEM TO THE ADMINISTRATION, WITH A BRIEFING TO FOLLOW TO THE PUBLIC SAFETY COMMITTEE. CARRIED. Noting the difficulty of the situation, Councilman Clawson commented that the enforcement of criminal law punishes past behavior, whereas the challenge in this situation is to try to stop the future behavior. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of March 15, 2004. Council concur. March 15, 2004 Appeal: 1800 Jones Ave Short City Clerk submitted appeal of Hearing Examiner's decision on the 1800 Jones Plat, Kinzer & Lunsford, SHP- Avenue Short Plat (SHP-03-095); two appeals filed - one by Darrell and Susan 03-095 Kinzer, 1733 NE 20th St., Renton, 98056; and the other by Larry and Sue Lunsford, 1716 Jones Ave. NE, Renton, 98056, both accompanied by required fee. Refer to Planning and Development Committee. (See page 90 for related discussion.) Budget: 2003 Carry Forward Finance and Information Services Department requested approval of the 2003 Ordinance carry forward ordinance in the amount of $12,432,700, which increases the 2004 Budget for various funds for the purpose of meeting 2003 obligations in 2004. Refer to Finance Committee. CAG: 03-037, Airport Transportation Systems Division submitted CAG-03-037, 2003 Airport Runway/Taxiway Lighting Runway/Taxiway Lighting, Signage and Paving Improvements; and requested Signage & Paving, Gary approval of the project, authorization for final pay estimate in the amount of Merlino Const Co $3,214.41, commencement of 60-day lien period, and release of retained amount of $124,873.36 to Gary Merlino Construction Co., Inc., contractor, if all required releases are obtained. Council concur. March 22, 2004 Renton City Council Minutes Page 90 Utility: Maplewood Water Water Utility Division recommended approval of a consultant contract with Treatment Facility SCADA Reid Instruments in the amount of $76,570.11 to program and test the SCADA System, Reid Instruments (supervisory control and data acquisition) system for the Maplewood Water Treatment Facility. Council concur. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. CORRESPONDENCE A letter was read from Sandel DeMastus, Highlands Community Association Citizen Comment: DeMastus - Board President, PO Box 2041, Renton, 98059, encouraging the City to enforce Fireworks Ban the fireworks ordinance and to educate citizens on the types of allowed fireworks. She stated that the six -member board is split on the issue of a fireworks ban, and each member is willing to dedicate time to conduct an informal survey to determine the preference of citizens on this issue. MOVED BY CORMAN, SECONDED BY LAW, COUNCIL REFER THIS CORRESPONDENCE TO THE PUBLIC SAFETY COMMITTEE. CARRIED. Appeal: 1800 Jones Ave Short Councilwoman Briere inquired as to whether the three letters received in Plat, Kinzer & Lunsford, SHP- reference to the appeals currently before the City Council concerning the 03-095 Hearing Examiner's decision on the 1800 Jones Avenue Short Plat (SHP-03- 095) are considered new testimony and should not be read by Council. Assistant City Attorney Russell Wilson explained that according to City Code 4-8-110F.3, letters in support of someone's position are allowed if they are strictly construed as to refer to the appeal issues; either the Hearing Examiner is right or he is wrong. However, these three letters do not meet that criteria and should not be allowed, as they are considered new or additional testimony (City Code 4-8-11017.5). In response to Councilman Corman's comment that the subject letters were included in the Councilmembers' folders, Mr. Wilson stated that Mr. Corman's confession that he read the letters is sufficient to purge any sort of taint. The letters were then collected from the Councilmembers. OLD BUSINESS Council President Persson reported that the topics discussed during the Council: Retreat Report (3/2 & Council's annual planning workshop held on March 2 and 3, included: City 3/3/2004) Code enforcement and nuisance abatement program and positions; enhanced Police Department operations program and positions; Airport operations positions; position reclassification funding; additional firefighter position; Information Systems Division project manager position; probation officer assistant position; Edlund/Korum property acquisition and maintenance funding; 200 Mill Building chiller purchase; Parks Maintenance Facility reserve funding; restoration of transportation, parks, and fire mitigation funds; Heather Downs park development reserve funding; fire engine purchase and equipment rental fund; neighborhood fireworks discussions; appropriation for Renton Historical Museum and Roxy sign restoration; retaining of zoning related to gambling; design guidelines (related to development); retaining of public ownership of Burlington Northern Santa Fe Railroad right-of-way; work on annexation issues; preparation of Initiative 864 options; improving communication and outreach within the community; and modifications to Renton's Business Plan. Finance Committee Finance Committee Chair Corman presented a report regarding bad debt write Finance: Bad Debt Write Off off. The Finance and Information Services Department (FIS) submitted to the Finance Committee a list of bad debts totaling $95,100.55. FIS, as well as the March 22, 2004 Renton City Council Minutes Page 91 City's .collection agency, attempted to collect these debts for over 24 months without success. Of the total amount of bad debts, $4,281.47 is the total of 17 Non -Sufficient Funds checks that were written either to the Community Center, Maplewood Golf Course, Police Department, or Planning/Building/Public Works Department. The remaining uncollectible debts total $90,819.08. This total consists of uncollectible utility accounts that have been closed for various reasons, including bankruptcy and business closures. The Committee recommended granting FIS the authority to write off the total bad debt of $95,100.55, and authorizing FIS to make the necessary accounting adjustments to remove these debts as owing on the City's financial records. MOVED BY CORMAN, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT.* Councilman Corman thanked the Administration for its one last effort to collect some more debt at Council's request on February 9, which resulted in the collection of approximately $1,000. He added that the Committee supports the Administration pursuing means to prevent the accrual of bad debt. *MOTION CARRIED. Finance: Vouchers Finance Committee Chair Corman presented a report recommending approval of Claim Vouchers 224814 - 225248 and one wire transfer totaling $2,452,011.51; and approval of Payroll Vouchers 49621 - 49854, one wire transfer and 572 direct deposits totaling $1,836,021.13. MOVED BY CORMAN, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Community Services: May Councilman Corman thanked City staff for their prompt response to a request Creek Trail, Boy Scout Project from a Boy Scout troop leader regarding the continuance of the scout's May Creek Trail restoration project. Finance: Business Licenses, In response to Councilman Clawson's inquiry, Mayor Keolker-Wheeler stated Apartment Owners that the Administration is investigating the legal requirements pertaining to the City's business license requirement for multi -unit dwellings, and will bring forth a recommendation to Council. In the meantime, compliance to this requirement is not being pursued. Transportation (Aviation) Transportation (Aviation) Committee Chair Palmer presented a report regarding Committee Renton Ave. S. traffic operations. The Committee recommended that Council Transportation: Renton Ave S authorize the following traffic revisions on Renton Ave. S.: Traffic Safety 1. Prohibit parking for approximately 120 feet initially in the vicinity of the crest vertical curve at 532, 530, and 526 Renton Ave. S. After evaluation of the effect on the safety of two-way traffic, additional parking prohibition and/or striping may be installed. 2. Investigate warrants for additional stop signs and install stop signs as required at: S. 3rd St. and Cedar Ave. S., S. 3rd St. and Renton Ave. S., and Renton Ave. S. and Beacon Way S. 3. Investigate warrants for crosswalks and install crosswalks as required at Renton Ave. S. and S. 7th St., and Renton Ave. S. and S. 3rd St. 4. Install an additional "yield to uphill traffic" sign. The Committee further recommended that staff revisit this issue to make sure traffic safety issues are resolved. MOVED BY PALMER, SECONDED BY LAW, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. March 22, 2004 Renton City Council Minutes Page 92 ORDINANCES AND The following ordinance was presented for first reading and referred to the RESOLUTIONS Council meeting of 4/05/2004 for second and final reading: Planning: Auto Mall Area Sign An ordinance was read amending Section 44-100 of Chapter 4, Citywide Height Amendment Property Development Standards, of Title IV (Development Regulations) of City Code to allow freestanding sign height of 50 feet for motor vehicle dealerships with over one acre of contiguous ownership or control located within the Auto Mall area. MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING ON 4/05/2004. CARRIED. NEW BUSINESS Councilman Persson reported receipt of e-mail from Sandel DeMastus, Citizen Comment: DeMastus - Highlands Community Association President, PO Box 2041, Renton, 98059, Gas Powered Motor Scooters regarding gas powered motor scooter safety issues. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL REFER THIS CORRESPONDENCE TO THE ADMINISTRATION. CARRIED. Citizen Comment: Paholke - Councilman Persson reported receipt of a letter from Diane O. Paholke, Pro - Airport Trees, Safety Hazard Flight Aviation, Inc. President, 243 W. Perimeter Rd. Renton, 98055, requesting the removal or thinning of trees located between Perimeter Rd. W. and Rainier Ave. S. at the Airport. She stated that the tree debris pose a safety hazard to aircraft, as do the birds that the trees attract. MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL REFER THIS CORRESPONDENCE TO THE ADMINISTRATION. CARRIED. ADJOURNMENT MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. Time: 8:39 p.m. BONNIE 1. WALTON, City Clerk Recorder: Michele Neumann March 22, 2004 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING March 22, 2004 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 3/29 No Meeting (5th Monday) (Persson) MON., 4/05 Emerging Issues 5:30 p.m. *Council Conference Room* Approximately Comprehensive Plan Follow -Up; 6:30 p.m. 5th & Williams D.A.S.H. Development Proposal *Council Chambers* COMMUNITY SERVICES (Nelson) FINANCE (Corman) PLANNING & DEVELOPMENT THURS., 4/01 City Center Sign Code Amendment; (Briere) 2:00 p.m. Temporary Businesses and Temporary Signage; Economic Development, Neighborhoods and Strategic Planning Department Outcome Management (briefing only) PUBLIC SAFETY (Law) TRANSPORTATION (AVIATION) THURS., 4/01 (Palmer) 4:00 p.m. UTILITIES (Clawson) THURS., 4/01 3:00 p.m. Liberty Ridge Intersection Safety Concerns Harrington Square Water Main Improvements Funding Proposal NOTE: Committee of the Whole meetings are held in the Council Chambers. All other committee meetings are held in the Council Conference Room unless otherwise noted. v ♦ e� 's ._u 1 PUBLIC HEARING HANDOUT March 22, 2004, City Council Chambers, 7:30 PM APPLICATION NAME: Auto Mall Sign Code Amendment modifying height of freestanding signs governed by Section 4-4-100E.51.ii. of the Renton Municipal Code. PROJECT DESCRIPTION: Due to issues associated with visibility of freestanding signs within the Auto Mall area, a proposal has been developed that would permit a motor vehicle dealership with over one acre of contiguous ownership within the Auto Mall to have one freestanding sign of a maximum of 50 feet in height. This would allow motor vehicle dealerships of this size to have a sign that meets the maximum building height of the zone. Currently freestanding sign heights are limited to 40 feet within this area. Increasing visibility of freestanding signs for large motor vehicle dealerships would help attract new customers to the Auto Mall and help retain existing businesses in the area that benefit from the increased business. The limitation of the taller sign heights to motor vehicle dealerships of over one acre in size would limit the number of 50 foot signs to approximately thirteen dealerships under current land ownership configurations. RECOMMENDATION: Council adopt the code revisions allowing one freestanding sign of a maximum of 50 feet for motor vehicle dealerships over one acre of contiguous ownership within the Auto Mall area, as presented. o �?ri ° C,3 u . n p V% «i EA O v v r S] r� ru � el + % v� N 9b bA °� as y c� cs ° °v v wU.E; l< O A O. C+ I " 9 I I I �� _ A C/� p — rya 0 cn CD CD C ^h Ej co '.� v o �. �G to �' �• CD OQ `G CD '-t 'L3 CD �. CD �.. � • • iD.. (B n"S. CD 9 A CDCD CD(� w CD CL 6- DN. CD 0 � A (� A m O vi _ CD F w -� a4 tr z N V j 6! h v toms Q s czs p Cl u U Oul p p to $ U c pd, x z ' � PLANNING AND DEVELOPMENT COMMITTEE COMMITTEE REPORT March 22, 2004 Auto Mall Sign Height Code Amendments (February 23, 2004) APPROVED BY CCTV COUNCIL Date ' --U-0V The Planning and Development Committee met March 4, 2004, to review an issue raised by auto dealers within the Auto Mall about their limited visibility from nearby freeways and arterials. Existing sign code governing signs within the Auto Mall area limit maximum height to 40 feet within this area. Zoning in the area allows buildings 50 feet in height. Area dealers feel that 50-foot sign heights would allow signage to better stand out from nearby buildings and improve visibility from surrounding freeways and arterials. Permitting an additional 10 feet of sign height within the Auto Mall would further distinguish the auto dealerships within this area, and increase visibility of the large auto dealers for automobile traffic passing on I-405 and SR-167. Limiting the taller signs to auto dealerships over one acre in size would prevent proliferation of a large number of 50-foot signs in this area, and retain the larger auto dealerships which contribute- to the economic viability of the City. The Committee recommends amendment of the portion of the sign code applicable to motor vehicle dealerships over one acre of contiguous ownership or control located within the Auto Mall Area to permit maximum sign heights of 50, feet. The Committee further recommends, that the ordinance regarding this matter be presented for first reading. Terri Briere, C air qDan'-lawson, Vice Chair Denis W. Law, Member cc: Alex Pietsch Ben Wolters Gregg Zimmerman Neil Watts Jennifer Henning CITY OF RENTON MEMORANDUM DATE: March 22, 2004 TO: Don Persson, Council President Members of the Renton City Council FROM: Kathy Keolker-Wheeler, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day to -day activities, the following items are worthy of note for this week: ADMINISTRATIVE, JUDICIAL, AND LEGAL SERVICES DEPARTMENT • The latest edition of CityView is now airing on Renton Cable Channel 21. This edition of the city -produced video newsmagazine features the Play it Safe Festival, Valley Medical Bike Helmet Program, Renton Historical Minute, Carco Theatre Kids Comedy Series, a moment with the Mayor, Municipal Arts Commission Meet the Artist Reception, Volunteers in Action, and Recreation Division's After School Art Experience for Kids. CityView air times can be found on the City's website at www.ci.renton.wa.us. Previous editions of CityView are available at the Renton Public Library. • The Mayor joined members of the American Legion Fred Hancock Post #19 on Sunday, March 215`, as they dedicated their building, flagpole, and flag in the Renton Highlands. The Fred Hancock Post #19 has served Renton for 83 years and the City of Renton is grateful for their dedicated service. COMMUNITY SERVICES DEPARTMENT • On Saturday, March 20t', at the Senior Activity Center, approximately 350 senior citizens enjoyed a free pancake breakfast served by the Knights of Columbus for Renton area senior citizens. • The Human Services Division will be hosting a South King County Pre -Application Workshop for Human Services and Capital Funds on Thursday, March 25 h, from 12:30 p.m. until 3:30 p.m., at Carco Theatre. This workshop is intended for non-profit and public agencies interested in applying for 2005-2006 General Fund and Community Development Block Grant funds. For more information call Human Services at 425-430- 6650. • On Saturday, March 270', at 8:00 p.m. at Carco Theatre, Music Director and Conductor Alexei Girsh will present two Russian operas based on the poems of Alexander Pushkin. Ticket prices are $10 for adults and $8 for students and seniors. For more information or to reserve tickets, call 425-430-6707. ECONOMIC DEVELOPMENT, NEIGHBORHOODS, AND STRATEGIC PLANNING DEPARTMENT • The Puget Sound Regional Council is honoring the City of Renton with a VISION 2020 Award for its work on the Urban Center North (Boeing) Comprehensive Plan Amendment effort. Mayor Kathy Keolker-Wheeler will accept the award at a banquet on Thursday, March 25t'. This will be the third such honor bestowed upon the City by the Puget Sound Regional Council. Previously, the City was recognized for both the Downtown Revitalization Plan and the Metropolitan Place Transit Oriented Development. Administrative Report March 22, 2004 Page 2 PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT • The City is currently the lead for the Duvall Avenue Transportation Improvement Project. The limits of this project extend from SR900 in Renton north through a portion of unincorporated King County to the border of the City of Newcastle. Through an Interlocal Agreement with King County, Renton is managing both the design and construction phases of the project, including that portion within King County. Due to recent news articles indicating that Executive Sims was proposing to drop the project due to budget constraints, King County was contacted and responded that a letter will be sent to Renton reaffirming King County's intention to continue with the design phase of the project. Due to recent funding shortfalls, the construction phase is currently under evaluation as part of the County's review process. • King County has several other roadway projects located in Renton's potential annexation area that could be delayed due to funding shortfalls. These include the intersection of 140t" Avenue SE at Petrovitsky Road; the intersection of Benson Road at Carr Road; and Carr Road from Talbot Road to Benson Road. POLICE DEPARTMENT • The Washington Association of Sheriffs and Police Chiefs (WASPC) selected the Renton School District for a new program involving the mapping of the facilities and surrounding environment of middle schools and high schools. When completed, each patrol vehicle and fire apparatus equipped with a computer will be able to quickly download available maps for use by law enforcement and fire departments during emergency responses. • During the week of March 23-29, the Police Department will be conducting traffic emphasis in the following areas and, in addition, all school zones during school days: Renton Police Department Traffic Enforcement Emphasis March 23-29 Date 6:00 a.m. to Noon Noon to 6:00 p.m. All Da Motorcycles/Cars Motorcycles/Cars Radar Trailer March 23, Tuesday 1100 blk, Carr Rd (speed) Rainier/Grady Way (red light) 2600 blk, NE 7` St Williams/Grad Way (stop sign) Rainier Ave N (speed) March 24, Wednesday SW 43` /Talbot (red light) 3500 blk, Monterey Ave NE 4300 blk, NE 17 St I-405/MVH off ramp (improper (speed) turns) Rainier/Grad Way (red light) March 25, Thursday Rainier/Grady Way (red light) Rainier Ave N (speed) 2300 blk, Talbot Rd Rainier Ave N (speed) 200 blk, S 2"d (speed) S March 26, Friday 1100 blk, Carr Rd (speed) 200 blk, S 2" St (speed) 2300 blk, Talbot Rd 1400 blk, Houser Way N (speed) S Grady Way/Lake Ave S (transit lane) March 29, Monday S 23` /Smithers Ave (left turns) 1700 blk, Ferndale Ave SE Royal Hills Drive 200 blk, Edmonds Ave SE (speed) (speed) 800 blk, Lind Ave SW (speed) Honorable Mayor Kathy Koelker-Wheeler City of Renton 1055 So. Grady Way Renton, WA 98055 Accd -eArd come& 41--Ua .4 7.X4 a4n;w�a.& CITY OF REN-ram Jon E. Troxel MAR PO Box 1864 Z ��Q4 Friday Harbor, WA 9(1Z K S �FFICE March 22, 2004 Subject: Ron -Dee Voo Tavern, 2621 NE Sunset Blvd, Renton, WA Dear Mayor Koelker-Wheeler, Congratulations for becoming the new Mayor of Renton. I trust your experiences will be both challenging and personally rewarding. I have been a property owner in Renton for over 25 years. I own an 11 unit apartment located at 922 Glennwood Ave. NE. I invite you to see our pride of ownership building, which is the best one on our block. We care about our tenants and their rights to a pleasant well -run apartment building, which offers a comfortable home to their families. During the over 25 years of ownership of this building we have had numerous complaints by our tenants about the Ron -Dee Voo Tavern which is located immediately next door to our multifamily neighborhood which is full of children and hard working citizens of your fine city. We have cooperated with the tavern owners throughout the years by dealing directly with them (and indirectly through the Renton Police Dept.) The following is a list of 25 years of multiple intrusions by the tavern: excessive noise between IOPM and 2AM (when most people sleep next door), trash placed in our dumpster by the Tavern management, beer bottles littered on our property by the customers of the Tavern, urination on our property by Tavern customers (as recent as last weekend), Tavern customers sleeping between the back of the Tavern and our fence for months on end (see attached letter dated 8-29-02 to Chief of Police Anderson), Tavern patrons (later determined to be Convicted Felons who jumped Parole) living in their derelict cars and vans on the neighbor's property (Dr. Vukov's), excessively loud music and tavern noise to the extreme (resulting in a citation by Renton Police which resulted in a "criminal citation and a guilty plea for Breach of Peace" in the summer of 2002 (see letter dated 4-17-03 by Mayor Jesse Tanner- attached), live bands with the music blaring at excessive levels coming out the propped open front door, fist fights of which Renton Police have had to respond, junk behind the Tavern piled high for months, Tavern patrons ramming our fence and knocking it over in the black of night, beer bottles recently and in the past deliberately thrown at the side of our building by Tavern patrons (creating fear in a single mother, just last week, who asked her young son to come sleep in her bedroom that night), excessive litter of beer bottles on our property due to outdoor public consumption of alcohol by Tavern patrons, threats and cat calls to single women in my apartment who are coming home late from work (a female tenant got so frightened last spring she moved as a direct result of harassment from Tavern patrons (a great tenant who called our building home for the previous two years, see email from 4-14-03 to The Mayor and Council attached), and the list goes on. During the past few months the Ron -Dee Voo has had Kerioke on Sunday nights. The singing and music really gets going between 10PM and 1:30 AM, creating such loud noise my tenants cannot sleep. My manager has called the Renton Police numerous times and complained. Sometimes the patrol cars just go by slowly and nothing gets done. One gets the feeling that an officer would rather not issue a citation if he or she could avoid it, because it's easier to give verbal warnings than go to court to enforce the laws. My manager was also directed by the Police to call the Tavern directly. When she calls the Tavern she only gets a phone answering machine, often the music gets even louder after she leaves a message asking them to turn the music down. This has gotten out of hand over the past 25+ years and we should not have to put up with this nuisance for the next 25 years. We need to resolve this matter permanently. I now have 4 empty apartments which were a direct result of Tavern generated excessive music noise, patron yelling, urinations through our fence, patron alcohol consumption outside the tavern, beer bottles thrown over the fence, and crass behavior directed by Tavern patrons toward innocent apartment dwellers who have small children. I wonder what the City of Renton would do to my apartment operations if my tenants acted like these tavern patrons? Does a tavern have special rights just because it's a tavern? Obviously, by the tone of this letter, you can tell I'm at the end of the road. Our attempts to work with the Tavern and with the Renton Police have resulted in only temporary successes, not permanent solutions. The Tavern is "grandfathered" into our residential neighborhood. There is a non -conforming use of which a Conditional Use Permit would be required today. A map on the wall in the Planning Dept. even shows the zoning for the Tavern to be Multi -Family, of which I am uncertain what the zoning really is. I request that the City of Renton permanently accept responsibility for this unreasonable and often illegal situation. I do not want any more warnings given to the Tavern; they have had over 25 years of that. I want action, and a permanent long-term solution governed by the City, not innocent bystanders, who are forced to complain till they are out of breath. My ability to live is based upon the sweat equity I have put into my 11-unit apartment for the past 25+ years. I now have four units empty with possibly more to come as a result of excessive noise and illegal actions by the Ron -Dee Voo Tavern. This has become a real financial burden. I rely on this income to pay my bills and feed my family of four, just like any other working man or woman relies on their income. Yes, the Tavern is a "non conforming" use to the extreme. It is now time for the City of Renton to exercise any and all their legal rights toward the Ron -Dee Voo Tavern, on the behalf of innocent people and their rights to a peaceful safe residence and on behalf of property owners investing in the Renton community. We are very tired of making phone call after phone call to 911. Many tenants are reluctant to call 911 because they "do not want to get involved" and they fear retaliation. They would rather move and get a free month's rent somewhere else, for it's not their problem. It has become my problem for too long, and I believe it is the City of Renton's responsibility to invoke a permanent solution, which relates to legitimate enforceable statutes! We do not want a temporary fix for three months, because the problems will start up again and it takes another year to get things quiet again. This 25-year cycle must come to an end now. When prospective tenants come to view one of the four empty apartments and they ask the manager: "Does the Ron -Dee Voo Tavern causes any problems? " What is she supposed to say? "Yes, for 25 years and the City of Renton has not been effective in enforcing the City and State laws. We have the same problems we had 25 years ago, but now they are even worse!" I appeal to and respect the new Mayor. I have heard you plan to upgrade the Highlands. I support your efforts in earnest and am happy to be of assistance to that end. Please help me, the families who reside in my building, and immediate neighboring apartments, find a permanent solution to this very difficult situation. Sincerely, YnE. ro Pel Owner, Sunset Vista Apts. Cc: Police Chief Anderson Don Persson, Council President Terri Briere, Council President Pro-tem Councilwoman Toni Nelson Councilman Dan Clawson Councilman Randy Corman Councilman Denis Law Director of Planning Neal Watts Washing State Liquor Control Board Jon and Nancy Troxel Sunset Vista Apartments, owners 922 Glennwood Ave. NE Renton, WA 98056 Chief of Police, Garry Anderson 1055 South Grady Way Renton, WA 98055 Dear Chief Anderson, 29 August, 2002 I am writing to request assistance in removing vagrants living in a vacant lot on Harrington across from the parking lot of our apartment building and also camping in the wooded area around the building at Sunset Vista Apartments, 922 Glennwood Ave. NE. Renton, Washington. My husband and I own Sunset Vista Apartments, an eleven unit building, and lately we have had numerous complaints from tenants of the disturbance created by the frequently intoxicated vagrants squatting on private property nearby. Our apartment manager, Edith Johnson, who is an older woman, does not feel safe going in and out of the building alone and has called the police department about the disturbance. We have several empty apartments at this time, which we are trying to rent, and we feel that prospective tenants are clearly deterred by the presence of the street people sleeping in the woods around our building. In the past two years we have put thousands of dollars into renovating the individual apartments in an endeavor to attract a caliber of tenant who will care about the appearance and quality of a well -kept apartment building. My concern is fast for the safety and contentment of my tenants, and second that my property will not be so devalued that no one will rent in our building. I cannot afford to run a building at a loss. Our apartment building is next to a tavern, which does not help matters. We have had to make complaints about the noise there, particularly at closing time. The vagrants living in the empty lot are often seen hanging out behind the tavern in the night and in the early morning. Our manager has to pick up bottles and trash everyday from around the property line, as well as the parking lot. I am asking specifically that the vagrants be removed and permanently discouraged from camping out on vacant lots and parking lots in this apartment building neighborhood. Thank you for your help in this matter. I appreciate everything you do to keep the Renton Highlands a safe and comfortable neighborhood. I can be contacted at 360-468-3465, and our apartment manager, Edith, in apartment #3, can be contacted at 425-917-2293. Sincerely, — VA &Z � - T"la- Nancy TVoxel Mailing address PO Box 1864 Friday Harbor, WA 98250 CITY OF RENTON „LL Mayor Jesse Tanner April 17, 2003 Jon Troxel 922 Glenwood Avenue NE Renton, WA 98056 Dear Mr. Troxel: I reviewed your e-mail complaint regarding noise disturbances from the Ron-Dee-Voo Tavern and referred it to Police Chief Garry Anderson for investigation. Chief Anderson informed me that, subsequent to your e-mail, he spoke with Sgt. Frazier who then contacted you. I understand that you and your tenants have been asked to call 911 to report these disturbances and to request contact by the responding officer so the complaint is appropriately documented for use in prosecution, if necessary. I am aware that you, Sgt. Frazier, and members of the Police Department's Community Patrol Response Team, worked on this issue last summer. These efforts resulted in a criminal citation and a guilty plea for Breach of Peace. The Police Department will continue to respond to and work towards resolving these complaints. In addition to reporting to the apartment management staff, you and your tenants can assist by phoning 911 to report illegal activity as it occurs and requesting contact by the responding officer. Successful investigations and prosecutions are more effectively coordinated when the offense is reported at the time of occurrence, and not after the fact. Thank you for bringing this matter to my attention. S' cerely, Jesse Tanner Mayor 03-029/JT:mp cc: Renton City Council Jay Covington, Chief Administrative Officer Garry Anderson, Chief of Police 1055 South Grady Way - Renton, Washington 98055 - (425) 430-6500 / FAX (425) 430-6523 RE N T O N ® This paper contains 50% recycled material, 30% post consumer AHEAD OF THE CURVE From: Jon Troxel <jon@tidesend.com> Date: Mon Apr 14, 2003 12:25:28 PM US/Pacific To: jtanner@ci.renton.wa.us Cc: council@ci.renton.wa.us ganderson@ci.renton.wa.us Subject: Breach of Peace Complaint about the Ron Dee Voo Tavern Dear Honorable Mayor Tanner and City Council, Subject: Years of disturbance from the Ron Dee Voo Tavern located at 2621 NE Sunset Blvd. (located immediately next door to my apartment building) I have been the owner of a quality 11 unit apartment located at 922 Glennwood Ave NE. My apartment is accessed by the alley between Sunset and 9th NE. There are about six apartments on this block and we take great pride in our building by making it the most attractive on the block. We make every effort to provide a reasonable home for our tenants. Unfortunately we have a major problem. During the twenty plus years of ownership we have had numerous complaints from our tenants about the excessive noise from live or recorded music at unreasonable hours coming from the Ron Dee Voo Tavern. During my 20+ years of ownership we have had bums sleeping behind the tavern, documented waste being placed in our dumpster, numerous beer cans and bottles littered on my property by tavern customers, noise problems, fights which required police attention, pubic drinking at all hours, destruction of our fence by tavern customers, and an on- going noise problem. Last summer was the worst ever. We had 12-13 complaints about noise from the tavern until a citation was actually issued by the Renton Police Dept. Since then, tenants have complained to my manager about the unreasonable noise and vagrants along the fence. The most recent complaint came from a single woman who cannot sleep due to live music and recorded music and feels intimidated when she comes home at night. She has been a quality tenant for over four years. Finally the tavern noise got to her on St. Patrick's Day when the Ron Dee Voo had another live band. She called the police, for she could not sleep. The police responded and the short term problem was resolved that evening. She has since given notice to vacate her apartment as a direct result of the noise and vagrants at the tavern. She said she felt threatened when she came home from work at night by "the bums who drink alcohol outside, curse, laugh and talk loudly, smoke, and exhibit obnoxious behavior." She has had many sleepless nights due to breach of peace, and said she's called the police 4-5 times. This is the second documented tenant I have lost in the past year alone as a direct result of the noise and inappropriate activities which the Ron Dee Voo Tavern generates. Another tenant just recently moved from a corner bedroom to the other bedroom in her unit, for she could not sleep because of the noise from the tavern next door. My apartment houses 11 families, and this is their home. They have a right to peace and quite. My desire is to have a permanent fix to this problem and not another twenty years of complaints which get lip service. I commend the actions and results by Sergeant Fraser of the Renton Police Dept. He took a personal interest in our plight last summer, and after the 12-13 complaints, during a three month period, set-up a sting operation which finally resulted in a citation for breach of peace, and a resultant plea of guilty by the tavern manager. It costs a minimum of $2000 to turnover an apartment. I have now had two quality tenants lost as a result of damages caused by the tavern's inappropriate activities. I cannot afford this substantial financial loss and my tenants have a right to a peaceful domicile. Thanks in advance for any and all support you can offer. Unfortunately, I cannot attend your council meeting tonight, but would appreciate your discussing how to resolve this matter once and for all for the citizens of Renton. Sincerely, Jon E. Troxel CITY OF RENTON COUNCIL AGENDA BILL. Submitting Data: Dept/Div/Board, Staff Contact..... AJLS/City Clerk Bonnie 1. Walton Subject: Appeals of Hearing Examiner's decision dated 2/24/2004 regarding approval of the 1800 Jones Avenue Short Plat. (File No. LUA-03-095, SffP) Exhibits: A. City Clerk's letter (3/12/2004) B. Appeals (3/8/2004) C. Hearing Examiner's Report & Decision (2/24/2004) AI#: , For Agenda of: 03/22/2004 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Recommended Action: Approvals: Refer to Planning and Development Committee. Legal Dept...... Finance Dept... Other ............... Fiscal Impact: N/A Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Appeal filed by Darrell and Susan Kinzer, accompanied by required $75 fee on 3/8/2004; and Appeal filed by Larry and Sue Lunsford, accompanied by required $75 fee received on 3/8/2004. X Rcnnonct/a.-nbill/ bh CITY OF RENTON City Clerk Kathy Keolker-Wheeler, Mayor Bonnie I. Walton March 12, 2004 APPEALS FILED BY: 1) Darrell and Susan Kinzer 2) Larry and Sue Lunsford RE: Appeals of Hearing Examiner's decision dated 2/24/2004 regarding Marc Rousso and Jay Mezistrano's application to subdivide a .71 acre parcel located at 1800 Jones Avenue NE into 4 single-family lots, known as Jones Avenue Short Plat. (File No. LUA-03-095, SHP) To Parties of Record: Pursuant to Title IV, Chapter 8, Renton City Code of Ordinances, written appeal of the hearing examiner's decision, on the Jones Avenue Short Plat project has been filed with the City Clerk. In accordance with Renton Municipal Code Section 4-8-110F, within five days of receipt of the notice of appeal, the City Clerk shall notify all parties of record of the receipt of the appeal. Other parties of record may submit letters in support of their positions within ten (10) days of the date of mailing of the notification of the filing of the appeal. The deadline for submission of additional letters is March 22, 2004. NOTICE IS HEREBY GIVEN that the written appeals and other pertinent documents will be reviewed by the Council's Planning and Development Committee. The Council secretary will notify all parties of record of the date and time of the Planning and Development Committee meeting. If you are not listed in local telephone directories and wish to attend the meeting, please call the Council secretary at 425-430-6501 for information. The recommendation of the Committee will be presented for consideration- by the full Council at a subsequent Council meeting. Attached is a copy of the Renton Municipal Code regarding appeals of Hearing Examiner decisions or recommendations. Please note that the City Council will be considering the merits of the appeal based upon the written record previously established. Unless a showing can be made that additional evidence could not reasonably have been available at the prior hearing held by the Hearing Examiner, no further evidence or testimony on this matter will be accepted by the City Council. For additional information or assistance, please feel free to call me at 425-43076502. Sincerely, 9019M Bonnie I. Walton City Clerk/Cable Manager Attachments cc: Council Secretary 1055 South Grady Way -Renton, Washington 98055 - (425) 430-6510 / FAX (425) 430-6516 R E N T O N ®AHEAD OF THE CURVE % This paper contains 50 recycled material, 30 % post consumer - City of Renton Municipal Code; Title IV Chapter 8 Section 110 — Appeals 4-8-110C4 The notice of appeal shall be accompanied by a fee in accordance with RMC 4-1-170, the fee schedule of the City. (Ord. 3658, 9-13-82) 4-8-110F: Appeals to City Council — Procedures 1. Time for Appeal: Unless a specific section or State law providing for review of decision of the Examiner requires review thereof by the Superior Court or any other body, any interested party aggrieved by the Examiner's written decision or recommendation may submit a notice of appeal to the City Council, upon a form furnished by the City Clerk, within fourteen (14) calendar days from the date of the Examiner's written report. 2. Notice to Parties of Record: Within five (5) days of receipt of the notice of appeal, the City Clerk shall notify all parties of record of the receipt of the appeal. 3. Opportunity to Provide Comments: Other parties of record may submit letters in support of their positions within ten (10) days of the dates of mailing of the notification of the filing of the notice of appeal. 4. Transmittal of Record to Council: Thereupon the Clerk shall forward to the members of the City Council all of the pertinent documents, including the written decision or recommendation, findings and conclusions contained in the Examiner's report, the notice of appeal, and additional letters submitted by the parties. (Ord. 3658, 9-13-1982) 5. Council Review Procedures: No public hearing shall be held by the City Council. No new or additional evidence or testimony shall be accepted by the City Council unless a showing is made by the party offering the evidence that the evidence could not reasonably have been available at the time of the hearing before the Examiner. If the Council determines that additional evidence is required, the Council shall remand the matter to the Examiner for reconsideration and receipt of additional evidence. The cost of transcription of the hearing record shall be borne by the applicant. In the absence of an entry upon the record of an order by the City Council authorizing new or additional evidence or testimony, and a remand to the Hearing Examiner for receipt of such evidence or testimony, it shall be presumed that no new or additional evidence or testimony has been accepted by the City Council, and that the record before the City Council is identical to the hearing record before the Hearing Examiner. (Ord. 4389, 1-25-1993) 6. Council Evaluation Criteria: The consideration by the City Council shall be based solely upon the record, the Hearing Examiner's report, the notice of appeal and additional submissions by parties. 7. Findings and Conclusions Required: If, upon appeal of a decision of the Hearing Examiner on an application submitted pursuant to RMC 4-1-050F1, and after examination of the record, the Council determines that a substantial error in fact or law exists in the record, it may remand the proceeding to Examiner for reconsideration, or modify, or reverse the decision of the Examiner accordingly. 8. Council Action: If, upon appeal from a recommendation of the Hearing Examiner upon an application submitted pursuant to RMC 4-1-0501`2 and F3, and after examination of the record, the Council determines that a substantial error in fact or law exists in the record, or that a recommendation of the Hearing Examiner should be disregarded or modified, the City Council may remand the proceeding to the Examiner for reconsideration, or enter its own decision upon the application. 9. Decision Documentation: In any event, the decision of the City Council shall be in writing and shall specify any modified or amended findings and conclusions other than those set forth in the report of the Hearing Examiner. Each material finding shall be supported by substantial evidence in the record. The burden of proof shall rest with the appellant. (Ord 3658, 9-13-1982) 10. Council Action Final: The action of the Council approving, modifying or rejecting a decision of the Examiner shall be final and conclusive, unless appealed within the time frames established under subsection G5 of this Section. (Ord. 4660, 3-17-1997) CITY OF RENTON APPEAL - HEARING EXAMINER MAR 0 8 2004 1 L' z C- WRITTEN APPEAL OF HEARING EXAMINER'S DECISION/ RECOMMENDATION ffTERENTON CITY :OUNCIL. ,.;i i Y CLERK'S OFFICE FILE NO. L1 +� ©3 " C Sr /1?0), C IPOt{Sso Jay 1I c zi sfrano� Iwo Janes five . S 0rt P1a1 APPLICATION NAME: The undersigned interested party hereby files its Notice of Appeal from the decision or recommendation of the Land Use Hearing Examiner, dated C�. 1. IDENTIFICATION OF PARTY APPELLANT: Namel,�V`+- -1 si�i 1'1 Z- �1� Address: I733 h7 F. 9-0 � �— en t-a-Y, k--1 or I Telephone No(!y aZ 9 IL �• 3 REPRESENTATIVE (IF ANY) Name: Address: Telephone No 2. SPECIFICATION OF ERRORS (Attach additional sheets, if necessary) Set forth below are the specific errors or law or fact upon which this appeal is based: FINDING OF FACT: (Please designate number as denoted in the Examiner's report No. Error: Ln my"f `mil S�l�+c, n.¢.� .w� P / A4-�-tlt-�� ;Z-,. +- td Correction: CONCLUSIONS: _ No. Q Error:�- Correction: OTHER No. S Error: Correctioi 3. SUMMARY OF ACTION REQUESTED: The City Council is requested to grant the following relief: (Attach explanation, if desired) Reverse the decision or recommendation and grant the following relief: C---- Modify the decision or recommendation as follows: Remand to the Examiner for further consideration as follows: Other M+ra R*" 02.00 jl Date NOTE: Please refer to Title IV, Chapter 8, of the Renton Municipal Code, and Section 4-8-110F, for specific appeal � procedures. �r I ' (!5K A - rL 4Lheappeal.doc/formsC3`AT-oupl March 8', 2004 His is our written appeal of the hearing examiners decision of the Jones Short Plat, file number LUA-03-095. We feel that certain issues were not adequately addressed. The drainage problem: As stated in our previous letter, all the currently existing homes adjacent to the proposed development property have sump pumps. They pump the water out to Jones Avenue. Jones Avenues "storm water system" is an open ditch with culverts put in by homeowners in front of some of the homes. The water runs south under I e Street and over the hill. We see no mention anywhere that sump pumps will be required in the proposed new homes. Tree Removal: The way the current tree ordinance reads the city will require retaining trees on the east boundary at this point in time but they can be removed by the future property owners of the individual new lots. This seems contradictory to us. We feel the hearing examiner addresses some very valid concerns in his conclusions he writes he sympathizes with the appellants and that we have shown the proposed four -lot plat is inconsistent with the majority of the development of that stretch of Jones Avenue and is incompatible with the RC zoning of the Blueberry Farm to the east. Please note number 4 in the hearing examiners conclusion. Note also number 5 where he states that The Comprehensive Plan seems to be somewhat schizophrenic. We see no mention of a fence between our property and the proposed new development. We asked about this in our original letter. Our concerns are for liability. We have a pond 65 feet from the property line. It was also of interest to us that the wetlands delineation of our property did not include the pond. In closing we would like number 5 in the conclusion of the examiner to be looked at very closely and considered by the council. Thank You, Darrell E. Kinzer Susan Larson- ' er Kennydale Blueberry Farm d 1733 NE 20`h St. Renton, WA 98056 CITY OF RENTON MAR APPEAL - HEARING EXAMINER 0800�d�' 15 WRITTEN APPEAL OF HEARING EXAMINER'S DECISION/RECOMMENDATION TO R4gbWELTITY -OUNCIL. CITY CLERK'S OFFICE FILE NO. U O3 ^O�`� S PL- l� APPLICATION NAME: �� �o t'1 PS �J� ✓� v 5 hG (-}" P la �' The undersigned interested party hereby files its Notice of Appeal from the decision or recommendation of the Land Use Hearing Examiner, dated ru ra 20 (A 1. IDENTIFICATION OF PARTY APPELLANT: Name: LGI rLI O n Soc L An Sf�rd Address: _ (ri I � . crck) if HVt NE R-t n-f cv1 , pi q�U`ai� Telephone No. L4Z1J Z Z �--�-O 1 REPRESENTATIVE (IF ANY) Name: Address: T Telephone No. 2. SPECIFICATION OF ERRORS (Attach additional sheets, if necessary) Set forth below are the specific errors or law or fact upon which this appeal is based: FINDING OF FACT: (Please designate number as denoted in the Examiner's report) No. Error: CONCLUS: No. OTHER No. Error: V Correction: 3. SUMMARY OF ACTION REQUESTED: The City Council is requested to grant the following relief: (Attach explanation, if desired) Reverse the decision or recommendation and grant the following relief: C Modify the decision or recommendation as follows: L° ,' y 14 i4D /n el Remand to the Examiner for further consideration as follows: \ " Other T' n t/Representative Signature 81 �I d-f at NOTE: Please refer to Title IV, Chapter 8, of the Renton Municipal Code, and Section 4-8-110F, for specific appeal procedures. heappeal.doc/forms Mayor Kathy Koelker-Wheeler and the City Council for the City of Renton March 5, 2004 City of Renton 1055 South Grady Way Renton, WA 98055 RE: 1800 Jones Avenue Short Plat Appeal File No. LUA 03-095, SHPL-A Subject: Appeal of Examiner's Decision dated February 24, 2004 Dear Mayor Koelker-Wheeler and Members of the City Council: We are requesting the City Council review and overturn the decision of the Examiner regarding the proposed Short Plat of 1800 Jones Ave. NE. We believe the Finding and Conclusions of the Examiner fail to respond to the significant concerns of the Appellants, and others, whom spoke regarding the proposed short plat at the above referenced hearing. In addition, we believe the Examiners findings are in error, and also capricious in that several key findings were based upon the Examiner stating his office relied upon certain codes that, in his words, were lacking "clear enunciation" and therefore lacked clear direction. Without clear means by which to evaluate the merits of issues to derive a decision, the Examiner's office decision on those issues can be little more than arbitrary, even if well intentioned. The Examiner findings state that his office "admits to sympathizing with the appellants and believing they have shown the proposed four -lot plat is inconsistent with the majority of the development along the stretch of Jones Road (sic) that fronts the proposed development and neighboring properties and is also incompatible with the Resource Conservation zoning found immediately cast of the site on the Blueberry Farm". However, the Examiner later states "they are concerned that granting the appeal would be contrary to the City Council's prior decisions". Our concerns and comments should have been judged against the established policies to which we as property owners and citizens depend upon. Not one of the concerns brought forth by the appellants was upheld by the hearing examiner, yet he apparently agreed we had demonstrated reasons to do so, but was fearful the City Council would not support his conclusions if they were in favor of denying, or modifying, the density proposed by the Short Plat. As homeowners and long-time City of Renton residents, we feel extremely frustrated by this basis for his conclusion. The "prior" decisions of the City Council are undoubtedly based upon the merit of the individual issues which were presented to them at that time and the conditions particular to those developments in question. When we read a policy that states that our rights for privacy and quality of life will be protected, we believe we should have those rights protected and if there are circumstances that mitigate our concerns, they should be spelled out as to how that is achieved. For the Examiner to merely reiterate the findings of the Administrative review and state that a 20 foot set back provides for the privacy we have enjoyed in the past and believed we would have the right to expect to remain in some form, or fashion, is unreasonable. Most notably frustrating to us is that the proposed Short Plat is small enough that a Public Hearing was not required as part of the initial review. Therefore, the only time we, as property owners, were allowed to provide direct commentary on the proposed Short Plat was at the Examiners Hearing. We had no direct input to provide the City with our concerns prior to the Administrative Review findings which then placed us at odds with what the City had already gone on record for. The formal nature of the hearing was quite intimidating and several of the neighbors whom had come to make statements were not comfortable in speaking in a legal proceeding, especially with an attorney present on behalf of the City. Notwithstanding our complaints above, we appeal that the proposed Short Plat still does not conform to Policy LU-40: Policy LU-40 states : "New plats developed at higher densities within existing neighborhoods should be designed to incorporate street locations, lot configurations, and building envelopes which address privacy and quality of life existing residents" Referring to Policy LU-40, Staff concluded: "the lot configurations represented in the proposal would provide the most privacy for the existing neighbors to the north and south by providing 20 foot front and rear yards for the proposed additional lots...". The Staff stated in the Hearing that in nearly all cases they used the "minimum" criteria ( distances for setbacks etc...) in determining if the proposed short plan met key policy concerns. We find it hard to believe that Staff used the appropriate means at their disposal to review this Short Plat and make sure that we as neighboring property owners have our rights as spelled out in the Land Use Policies protected. The rear yards of the proposed lots facing our property are set for only the minimum 20 (twenty) foot set back against our approximately 200 foot deep back yard. When a patio, or other social type structure, or setting, is established in the back of one of these proposed homes, it is very apparent our current rights for privacy and quality of life have not been taken into account. No screening measures were even suggested by Staff, or the Examiner, even for the minimum set back. The staff admitted they felt they had little power to increase the size of these lots as it would adversely affect the developer's ability to get the maximum number of homes on the site and only offered in defense of our concerns that the lot configurations met the "minimum" distances. NO determination was provided by Staff, or the Examiner, as to how the lot configurations provided for, or mitigated, existing resident's privacy and quality of life, other than to state that the lots met minimum lot set -backs. We find it disturbing that the interest to "densify" the lot, overrides our substantial investment in our property, our privacy, and our pursuit for quality in our lives. Policy LU-40.1 clearly provides the City with the necessary policy language to modify higher densities "to reduce conflicts between old and new development patterns". Policy LU-38 states that the standards should encourage quality development in neighborhoods. We believe that quality includes being consistent with the scale and use of the surrounding properties. The homes that will most likely be proposed for this development will be of two stories in height, clearly inconsistent with the neighboring properties and they will additionally have a severe impact on our privacy concerns. Policy H-20 states that the "Minimum density requirements may be reduced where it can be shown that minimum density can not be achieved due to lot configurations, lack of access or physical constraints".... furthermore it states (as provided in the Finding's and Conclusions) that the "redevelopment of properties is a particular concern within existing neighborhoods. Projects need to be particularly sensitive to the character of surrounding development. They should be in scale, and preserve the privacy of adjoining properties". We also do not believe that the Surface Water issues have been appropriately reviewed. The earlier Administrative Review indicated that the surfa6e water from impervious surfaces would be directed to the storm system in Jones. The storm system at Jones is not at a sufficient enough depth to allow for a piping system from the proposed lots to intersect the City's system, even at minimum allowable pipe slopes, without the assistance of uplift pumps. The ground conditions in the area will not percolate additional runoff from the proposed homes and related impervious surfaces, especially in the densities proposed. The water will only exacerbate current water infiltration problems of the neighboring properties. We believe the Findings and Conclusions of the Examiner were modified by an over- riding concern to approve the development to keep with what was described by the attending City Attorney as the City's effort to conform to the Growth Management Act. Urban Growth and its associated problems are definitely a concern for all citizens, hence the voter support for the measure many years ago. We are all concerned with the need to provide for well managed and planned growth of our urban and adjacent rural areas. However, the need to attend to GMA goals can not override the rights of the established property owners and citizens to reasonable expectations for the privacy of the homes, yards, and quality of life they provide. We sincerely appreciate your time in reviewing this letter of appeal and the previous documents and letters. Please call or write to us if you should have any comments, concerns, or questions, regarding this appeal. Sincerely: JO/ avid "5-. Larry and Sue Lunsford 1716 Jones Avenue NE Renton, Washington 98056 Enclosure — City of Renton letter 2-20-04 Lunsford letter 11/19/03 Ms. Kristina Catlin November 19, 2003 Project Manager Department of Planning / Building / Public Works City of Renton O �� Renton, Washington �O RE: Administrative Short Plat Report and Decision Project Name: 1800 Jones Short Plat File Number: Lua-03-095, SHPL-A SUBJECT: Request for Re -Consideration and/or Appeal Dear Ms. Catlin: By way of this letter we are formally requesting the Administrative Short Plat Report and Decision for the Short Plat application identified as 1800 Jones Short Plat be reconsidered, or if the timing for such reconsideration has expired, we request this letter serve as our formal notice of an appeal for the findings in the report. My wife and I offer the following comments and challenges to the facts presented in your report: Policy LU-35: The findings in the report state that because the lot sizes are above the minimum allowed by code that the lot sizes are more compatible with the larger lots in the area. The statement acknowledges that the current lots in the area are larger; however the proposed lots are approximately only one quarter (approx. 25%) of the size of the adjacent lots. The proposed lot sizes are not in comparable size, nor configuration, of the existing lots. The lot size ratio falls below 25% when compared to the lot sizes of the majority of the neighborhood. Policy LU-40: The findings in your report states that the Short Plat submitted only meets the minimum set back requirements. There are no statements in the report as to the effect on quality of life and privacy issues of the existing residents. Policy LU-40 states clearly that the design shall address privacy and quality of life for existing residents. With our home and back yard lying immediately to the South of the proposed short plat, a twenty foot set back does not provide for our privacy. We are twenty plus year residents of the City of Renton. We purchased our home many years ago, and have since reinvested in our home to expand its living space, with the anticipation of being able to enjoy our backyard without being directly adjacent to our neighbors. Many years ago we purposely selected this neighborhood to avoid the congestion and "quasi - condo" dwellings which have developed on the suburban housing tracts in Redmond and Issaquah, where the houses are large, but you have no privacy from your neighbors due to the minimum lot sizes. There may indeed be those individuals that enjoy that type of living, but they did not chose to purchase homes in our neighborhood. Our neighbors, and ourselves, selected and invested in our homes based upon the quality of life the lots and homes offered. The lot configuration that is proposed will greatly damage our way of life and our right to privacy. We are even further concerned if the type of homes built on the lots are constructed as two story homes. A two story home, with the set backs as currently proposed, will even further damage our ability to use our back patio, yard, and garden areas, with a reasonable level of privacy. Compliance with the Underlying Zoning Designation: The proposed building Lots 2 and 3 do not appear to illustrate a twenty foot set back in the front yard along the private road. Additionally the short plat plans do not illustrate how two cars can be parked off of the road. Reasonableness of Proposed Boundaries: The findings acknowledge that the Short Plat will impact the neighborhood. The report statements concerning the mitigation for the North property Owner understate the situation by labeling the "new" road as "increased" traffic. I find this disturbing. Utilization of "increased" as a description certainly understates the effect a road will have being placed directly adjacent (within 10') to a home. Additionally, there are no provisions for providing privacy screenings for our property to the South. Topography: The report does not identify how the additional impervious surface water runoff will be handled. The recent rains again illustrated that the soils in our area do not immediately absorb rains once the soils become saturated. The current family renting the applicants house on Lot 1 recently needed to borrow plywood from us to shield and deflect rain and ground water from their basement window wells during the recent rains because water was entering into the basement due to the saturated soil conditions. We are greatly concerned that the amount of impervious surface being added to the adjacent lots will exceed the ability of the ground in the area to reasonably absorb rainfall and cause run-off onto our lot, thereby causing damage to our plantings and possibly damage to the basement of our home. The Report findings identify the value of the existing trees and that they should be used to shield neighboring properties from each other and provide cross- pollination for trees on surrounding properties. Our concern is that the trees be properly protected during any construction activity to insure that the trees are not injured due to invasion of the roots outside of the drip zone and the grades around the trees and soil coverage of the roots be properly protected. The Report states trees provide shielding from the neighbors currently and staff recommendation is that the trees outside the proposed building limits be retained; however if the proposed short plat is allowed, the homes will be place directly between our homes and the very trees that are meant to maintain privacy for our home. No accommodation has been provided to address the enormous impacts the proposed short plat will have on our quality of life, or our privacy. We have to rely and trust upon the services and elected officials of the City of Renton to ensure that developments that occur provide for our interests and the investments we have made to live in this city, the neighborhoods we are a part of, and the homes we live in. The policies are in place for the City to be able to administer this short plat application with the concerns of the neighboring property Owners being placed in front of the financial interests of a developer. We have the most to lose. We have nothing to gain. This short plat does not improve our neighborhood and it does not fit within the character of the surrounding homes and lots. The fact that the lot "can" be reduced to smaller lots, does not justify that it should be, at the expense of the neighboring homeowners. We appreciate your time and effort in reviewing our appeal request. Please call or write to us if you should have any questions, concerns, or comments, regarding this letter. Sincerely; Larry and Sue Lunsford 1716 Jones Ave. NE Renton, Washington 98056 February 24, 2004 OFFICE OF THE HEARING EXAMINER CITY OF RENTON REPORT AND DECISION APPELLANTS: Susan Larson -Kinzer Kennydale Blueberry Farm 1733 NE 20th Street Renton, WA 98056 Larry and Sue Lunsford 1716 Jones Avenue NE Renton, WA 98056 File No.: LUA-03-095, SHPL-A LOCATION: 1800 Jones Avenue NE SUMMARY OF APPEAL: Appeal of Administrative Decision PUBLIC HEARING: After reviewing the Appellant's written request for a hearing and examining the available information on file, the Examiner conducted a public hearing on the subject as follows: MINUTES The following minutes are a summary of the January 20, 2004 hearing. The official record is recorded on CD. The hearing opened on Tuesday, January 20, 2004, at 9:00 a.m. in the Council Chambers on the seventh floor of the Renton City Hall. Parties wishing to testify were affirmed by the Examiner. Parties present: Darrell Kinzer and Susan Larson -Kinzer Kennydale Blueberry Farm 1733 NE 20th Street Renton, WA 98056 Jean Daniels 1707 Jones Avenue NE Renton, WA 98056 Jean Spenser 1809 Jones Avenue NE Renton, WA 98056 Representing City of Renton: Russell Wilson, City Attorney Kristina Catlin, Development Services 1055 S Grady Way Renton, WA 98055 Larry and Sue Lunsford 1716 Jones Avenue NE Renton, WA 98056 Eric and Zeba Wolf 1801 Jones Avenue NE Renton, WA 98056 Tom Touma Touma Engineers 6632 S 191 St Place, Ste. E-102 Kent, WA 98032 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SHPL-A February 24, 2004 Page 2 The following exhibits were entered into the record: Exhibit No. 1: Yellow file containing the appeal, Exhibit No. 2: Waiver of submittal requirements for the Examiner's letter setting the hearing date, a map, land use applications photographs, and other documentation pertinent to the appeal. Exhibit No. 3: Tree drawing by Sue Larson -Kinzer Exhibit No. 4: Wetland map Exhibit No. 5: Aerial photo of property bordered in red Larry Lunsford stated that the applicant's request to subdivide this lot does not meet the character of the neighborhood. It may meet an overall character in the Renton community at large, but the neighbors along Jones Avenue have a community made up of lots which are deep and foster an environment for people to enjoy their yards and live outside the walls of their homes. It will invade privacy, a dramatic invasion of privacy, and will change the way the flow of the neighborhood works. There are common bonds that will no longer be available when the new homes are built. There are several things that the City did not consider, the lot size is not compatible with the rest of the neighborhood, there is concern over the type of houses that can be constructed on these narrow lots, they will be out of character with the rest of the homes in the neighborhood. The quality of life will be affected by such things as noise, privacy, small community activities and safe areas for our children to play. With the additional homes, and the run-off from their roofs, there could be dramatic increase in standing water in the backyards of the present lots. During the recent snows and rain this winter the ground was saturated, there was standing water in the backyards already just from the rain. The underlying ground in this area is clay to hardpan with an overlying area of glacial till that does well for a little while, but very quickly the ground becomes saturated. The addition of three homes will create more noise directly into our backyard. The trees and distance between the present homes keep the area from becoming a reflector for noise. One of the biggest impacts on our neighborhood is the fact that the investments made in this area, is the fact that they are deep lots and consistent in nature, however, with this development coming in, it will dramatically impact negatively the way that people will view the neighborhood on a financial basis. When this property went up for sale the Lunsfords were listed as having right of first refusal, they were never offered the property or given the chance to refuse the offer of the property. The Examiner stated that they could possibly have a lawsuit on that matter, but is nothing that can be considered in this hearing. Sue Larson -Kinzer stated that she and her husband have operated the Kennydale Blueberry Farm for 20 years. We own the peat bog that the blueberries grow on, we are very aware of the water situations in this area. There is a reason that that area has not been developed, we are on 20th in the shallow below Jones Avenue, we border these properties on the back of our lot. We are east of the site. There is a serious water problem in this whole area, there are springs all over the land. Every lot to the west of the Blueberry Farm have sump pumps in their homes. Part of our property is delineated as a Class 3 Wetlands, it is the headwater to a spring that turns into a stream that runs all the way through upper and lower Kennydale and exits at Coulon Park. Many years ago we served on a committee for the wetlands, and was surprised to read in the report that the wetlands was 130 feet from the property line. We have a pond, which is part of the wetlands, that pond is 65 feet from the east property line of this development. There should be some attention to that believed error. There are changes that are made without notifying the property owners, and so every owner should check periodically with the City for such changes. An example being the Resource Conservation Zoning that we voluntarily approached the City and asked for when we became aware, we applied for that and it was granted. A few years down the 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SHPL-A February 24, 2004 Page 3 road when requesting an updated version, there had been substantial changes. Mrs. Kinzer had a Waiver of Submittal Requirements for Land Use Applications, there are waivers for elevation and grading and a grading plan two. This is very hard to understand, but there is concern about the waivers. Kristina Catlin, planning stated that typically with the submittal requirement there is a waiver sheet, the way our handout sheet is written for customer service purposes, cover every short plat thing that ever could be done, including a short plat that was being done on a steep slope, any sort of short plat, and so there are requirements on our submittal handouts that would not necessarily apply to every property. So when that case arises, we do waive certain submittal requirements if that's fitting to the project. At the point that something has been waived, a project has gone through a pre -application meeting with City staff where they have had a chance to go out and look at the site prior to doing this waiver paper. The Examiner questioned as to what is being waived, grading is going to occur. This doesn't mean that the property is not going to be graded, but rather that they did not have to submit some sort of grading plan, is that what that means? Ms. Catlin, stated that was correct. Mrs. Larson -Kinzer continued that the proposed development on the lot concerning drainage, the previous owner had put in a drain that ran from the back corner of the property along the property line running east to west, out to Jones Avenue. It runs along where the proposed entrance road is going to be installed for access to these houses. There are no storm drains in the community, there are open ditches, some culverted by the private property owners, there is no storm drain system. With the slope of this property, there could be more drainage towards the Blueberry Farm. It is unclear how a homeowner retained drainage system can be retained. The area where we live is zoned RC, which we were told that adjacent properties could not impact a continuing operation of a business. The tree situation is another major issue. The east property line has a stand of trees that are very mature mixture of fir and cedar, with vine maples, hawthorns and apple. The plan proposes to leave some of the trees, but there is some confusion as to what is being left and what will be removed. The tree cutting ordinance for the City of Renton states that you may not disturb the soil beyond the drip line, do not compact the soil during construction by using hay bales etc. With the setbacks and other ordinances, the concern is that there will be no trees left on that particular piece of property. Those trees are a tremendous buffer to the Blueberry Farm, and is quite beautiful. It is the area where wildlife congregates, blue herons, hawks, eagles. This will change the character of the neighborhood, the lifestyle we live. There are aging water lines in the area with a lot of breakage over the recent years, both on Jones Avenue and NE 20th. The Fire Department seems to have some issues with this development and the accessibility to these houses. Mrs. Larson -Kinzer thanked Kristina for all the help and information she provided the neighborhood. Darrell Kinzer stated that he was with a major developer for over 20 years. The issue of compatibility, if residences of this size and this size lot are to be built there is generally about 90 built into an area that creates it's own neighborhood. The people that buy those lots do so for several reasons, mostly because they do not want a large lot. The City works with the developer to make the development an asset for the City and the people that move there. There are covenants that are created for helping keep a way of lifestyle, they require both parking restrictions and homeowner associations. This type of infilling does not address those issues. The small lots would segregate those people from those that are in the larger pre-existing lots and that separates neighborhoods and creates a community with no community spirit. Other surrounding developments were built with community in mind for that particular time, they do not impact homes on Jones Avenue. Sue Larson -Kinzer stated that they actually only have two neighbors that abut their property to the south and those two parcels are owned by the same person. The spring is in the southeast corner of our property in a greenbelt. The backflow of the spring forms a pond in the middle of our property. It is quite quiet and buffered. 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SHPL-A February 24, 2004 Page 4 Jean Daniels, 1707 Jones Ave NE, Renton 98056 stated that there was a letter from her and her husband on record. She further stated that her house is across the street from Mr. and Mrs. Hubner who are immediately south of the Lunsfords. When their property was purchased 15 years ago, they were told that the lots could not be subdivided. That was one of the key factors in the purchase of this property, now that it is R-8 zoning, is it necessary to comply with R-8, can it be something less than R-8. The Examiner stated that if the lot already exists then it could stay that way. If a developer comes in to subdivide, there are minimum densities that are supposed to be met unless there are certain constraints, wetlands, slope and things like that. In the Lunsford's case, you might be able to build on the back lot if the primary house that is blocking access to the property is torn down and replaced in a new location. That is only speculation, the fact is, from what is on the map here, the Lunsford house is pretty much in the middle and would be very difficult to change. The same thing with the other side of the street, if the lot is large enough and configured right, they can always squeeze a driveway in and then additional houses. If your lot was large enough for three homes and you only wanted to divide it into two homes the City may object saying that you have to build,three homes. Ms. Caitlin stated that there are minimum densities for any lot over a half acre. The subject site is .71 acres, and is required to meet minimum density. Jean Daniels commented that in their letter to the City, it is understood that the developers have a right to develop. We feel that it is okay to develop the property, but with not as many lots as is proposed. Instead of three minor houses, build one really nice house. Keep the look to match the existing sites. The change to our neighborhood, north of 20th between 20th and Kennydale Elementary School, you can feel the change. The houses are crammed together, there is parking along the road. The speed limit is 25, but no one drives that speed. Drainage is an issue in the area. If there is a very heavy rain, the sump pumps will not handle the water. There is a concern regarding the degradation of property value if these three small homes go in. The present lots are very nice, there have been a lot of remodeling going on in the area. Investments need to be protected. Eric Wolf, 1801 Jones Ave. NE, directly across from the subject property. His concerns mirror those of the other neighbors, plus the issue of overflow parking. The fact that with three more homes going in across from his house, the overflow parking may end up in the street and be quite an eyesore. When his property was purchased, they discovered a document that stated that the property could not be subdivided without written consent of the original developer or his heirs. It does speak to the intention of the original developers of the area in having large lots and maintaining large lots. The Examiner asked if there was a covenant that governs this property? Ms. Catlin stated that she had not seen any documentation, a title report has been submitted and there was nothing. Mr. Wolf stated that he did not have the document with him but he would be happy to produce the document. Zeba Wolf, 1801 Jones Ave. NE, stated that she was trained and worked as an architect. She believes that what is being proposed here is a total violation of what she has learned. The Examiner stated that introducing Frank Lloyd Wright's architecture when he did it was also considered not of a style that existed in places, it is very hard to characterize one type of single family home or a larger building in another community, this office and the City do not generally have design review at the single family level. Mrs. Wolf further stated that she is concerned about the flow of traffic this new plan will cause. She would like to know what the City is going to do as far as the speed limit, which is not being followed currently. There is also a concern about the sewer being proposed by this plan, where is it going to go, can the existing sewer system accommodate three more homes. 1800 Jones Avenue Short Plat Appeal File No.: 1.UA 03-095,SIIPL-A February 24, 2004 Page 5 Jean Spencer, 1809 Jones Ave. NE, stated that she is concerned for the children on their road. There are no sidewalks, a ditch on both sides of the road and no room to walk except down the road. There is a hill just south of Kennydale School, it is very difficult to see if anyone is walking at the edge of the street. Russell Wilson, Assistant City Attorney, stated that they are faced with enforcing GMA despite some of the shortcomings it may have. The short plat is in compliance with all the codes, and so they are faced with the enforcement of those codes. Kristina Catlin, Development Services, stated that there are no special setback requirements, as you would see in a multi -family zone up against a single-family zone. Mr. Wilson, stated that it appears that the construction of these new homes does not in any way affect or prohibit the farming or continuing use of the berries on the Berry Farm. After questioning by Mr. Wilson, Ms. Catlin stated that the actual lot sizes as recorded by Tom Touma Engineers are as follows: Lot 1 is 11,500 square feet, Lot 2, is 6,596 square feet, Lot 3 is 6,664 square feet, and Lot 4 is 5,999 square feet. The lot sizes proposed by the applicant actually exceed the minimums in this zone. The minimum being 4,500 square feet. It does not appear that two lots would not meet the minimum density requirement, three lots could possibly come closer, but it would have to be calculated out. In the R-8 zone there will not be an impervious surface maximum, what has been reviewed at this point is the construction that has been proposed for the short plat, including the private access road. At the building permit stage, the review will include the percentage of the lot that will be covered by a structure and any accessory structures. The drainage concerns were raised early on by the neighbors. Neighbors have a certain amount of water that they see flow across their site as it exists now, we are making sure that that existing flow, amount and volume is not changed by the new development. It will not reduce the runoff, but it is not permitted to increase the runoff affecting adjacent properties. There is a question regarding the classification of this land as a Class 3 Wetland, the belief is that it is rated a lower quality wetland, a wetland that has been altered, thus causing it to be placed as a Class 3 Wetland. RMC requires that a study be performed any time there is a wetland within 100 feet of a property line. That would include a delineation of where the wetland is and what type of wetland it is. A category 3 requires a 25-foot buffer, the pond seems to be 65 feet from the property line. Upon further questioning by Mr. Wilson, Ms. Catlin responded that the requirements are that any tree that is six inches in diameter or greater as measured at breast height must be shown on the plan drawings. There are violations and penalties in the tree cutting regulations which result with cutting outside the regulations. The Examiner stated that there is reference to the tree ordinance and how many trees can be cut, there seems to be some conflict between that ordinance and the development of a site where someone can come in and basically clear the entire plat. How is that squared with the tree cutting ordinance, is it individual lots versus development permit. Ms. Catlin responded that the ordinance calls out two specific areas, one an undeveloped lot and two, a partially or fully developed lot. There is also reference in that ordinance talking about what can be done without a land use or other City approval permit. A typical short plat is a City approval and so they have their tree cutting evaluated as part of their proposal. The Examiner further stated that the trees on the perimeter of the lots may still have to come down because of the building of new homes and Ms. Catlin said that was entirely possible. _Mr. Lunsford asked in the Growth Management Act, referred to earlier, as being the guiding force to allow this density, can it be defined as to where it says that a specific size has to be achieved. Mr. Wilson stated that the GMA does not give the type of concrete numbers that have been requested. There were further statements by Mr. Lunsford regarding the density and development of new areas and the policies that were addressed in 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SHPL-A February 24, 2004 Page 6 particular to this development. As homeowners they have to rely on the City to respond to the minimum setbacks and regulations. They have to count on certain policies to protect them and in this case, the minimums have been taken. It is the home owners belief that this development needs to slow down, it may meet the regulations, but it doesn't meet the conditions that are in existence in this neighborhood. Mrs. Larson -Kinzer stated concern over the Growth Management Act, as a member of the King County Agricultural Commission, when the GMA began, the intention was to intensify development on this side of the urban/rural line and try to protect the other side. When the Cities take possession of land from the County, they try to create their own rules and regulations, what is occurring isn't working very well. The Examiner stated that there are urban/rural boundaries even if the City owned that property as part of its jurisdiction. It cannot extend its urban boundaries. Mrs. Larson -Kinzer continued that just because it has been mandated, it is not always right. Ms. Daniels commented on the wetlands issues, the overlay on the map and the calculations of the City, based on previous maps, during these discussions, we have noted that things change, my recommendation is don't rely on the maps, go out now when it's wet and walk the property. Do another survey, you will find that your maps are wrong. The runoff from other developments have affected that site. When we purchased our property, we were also told that the property could not be subdivided. We are the ones who have to live with this new development. The developers come and go, but we have to live there. The Examiner inquired if the wetland is not on the subject site, does the applicant have any responsibility if the wetland came within one foot and then stopped. Ms. Catlin responded that it is not just the wetland, but also the buffer that is regulated. If a wetland is located within 100 feet of a property line, a study is required because the City needs to know the Category and tells what the buffer should be. The Examiner continued with follow up to Ms. Daniel's question, who makes the determination when someone walks in with a lot and they want to develop it, a map is pulled out, how accurate and up-to-date is the wetland map? Could the information be such that the wetland has migrated to the south and west of this point. Ms. Catlin replied that the maps are used to determine whether or not a study is required. In combination with the maps, the digital data is also used to determine the buffer. The Examiner inquired of Mr. Wilson regarding the private covenants, how are they dealt with, covenants that restrict development may be allowed. Mr. Wilson stated that first of all, it would be necessary to find out if it affects the property in question and then if it applies, then we would defer to the Hearing Examiner as to what the issues are and would be glad to brief it for the Examiner. Ms. Catlin stated that on the Title Report for this particular property under Special Exceptions it states "none", therefore, she does not expect that there is anything preventing the subdivision of this property. In closing each of the appellants summed up why they felt they should prevail on these issues. The Examiner called for further testimony regarding this project. There was no one else wishing to speak, and no further comments from staff. The hearing closed at 11:00 a.m. FINDINGS, CONCLUSIONS & DECISION Having reviewed the record in this matter, the Examiner now makes and enters the following: 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SIIPL-A February 24, 2004 Page 7 FINDINGS: Two separate appeals were filed of an administrative decision approving a four -lot short plat. The appellants, Susan Larson -Kinzer and Darrell Kinzer and Larry and Sue Lunsford, hereinafter appellants, filed their respective appeals in a timely manner. 2. The appellants Kinzers' own property east of the subject site. The property the Kinzers' own is commonly known as the Kennydale Blueberry Farm. The appellants Lunsfords' own the property immediately south of the proposed plat. The subject site is located at 1800 Jones Avenue. The subject site is owned by Marc Rousso and Jay Mezistrano 4. The short subdivision would divide an approximately 30,827 square foot (0.71 acre) parcel into four single-family lots. The property is zoned R-8 (Single Family Residential - 8 Dwelling Unit Per Acre). An existing home is located on the western quarter of the subject site. It would remain on what would be Proposed Lot 1. 7. The remaining lots, Lots 2-4, would be interior to Jones Avenue. They would be accessed by a 26-foot wide easement driveway located along the northern edge of the parcel. Lot 1 would continue to be served by its existing driveway. 8. The applicant proposes creating four lots with the following lot sizes: Lot 1 11,503 square feet Lot 2 6,596 square feet Lot 3 6,664 square feet and Lot 4 5,999 square feet. 9. The R-8 Zone provides for a range of 5 to 8 dwelling units per acre. The 30,827 square foot lot, less a deduction for the private road, provides a net site area of 28,048 square feet or 0.64 acres. The net density of the proposed subdivision is 6.25 dwelling units per acre. The zone requires a minimum lot size of 4,500 square feet. Staff calculated that a 3-lot plat would achieve a density of 4.24 units per acre. 10. Staff concluded that the density and somewhat larger lot size is "more compatible with the larger existing lots in the area." They further found: "The proposal is similar to existing development patterns in the area and is consistent with the Comprehensive Plan and Zoning Code, which encourage residential infill development." 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SHPL-A February 24, 2004 Page 8 H. Policy LU-40 states: "New plats developed at higher densities within existing neighborhoods should be designed to incorporate street locations, lot configurations, and building envelopes which address privacy and quality of life for existing residents." Referring to Policy LU-40, staff concluded: "The lot configurations represented in the proposal would provide the most privacy for the existing neighbors to the north and south by providing 20-foot front and rear yards for the proposed additional lots along the north and south property lines." 12. The plat in fact may create a separation between lots but it does so by placing a driveway serving three homes in what would have been a 20 foot front yard. In other words, a front yard separation now becomes a paved roadway serving up to 30 trips per day for 3 homes. 13. Policy H-4 states: "Encourage infill development as a means to increase capacity." Staff concluded that: "The proposal would create three additional residential lots, thereby increasing density within a currently developed residential area." 14. Staff did recommend screening and buffering along the north side of the private roadway as follows: "To mitigate impacts to the property owner to the north from the increased traffic along the proposed private street, staff recommends as a condition of approval that a 5-foot landscape setback and fence be provided along the north property line of the subject site. The fence should be a 6-foot solid wood fence built in compliance with the City of Renton fence regulations identified in RMC 4-4-040. The landscape setback could be located within the private street easement; however, the paved roadway surface would need to be located south of the five-foot landscape strip. At this time, staff is not recommending what type of plantings should be located within the planting strip, only that the landscaping area provide an adequate buffer from the proposed drive and the existing residences located north of the subject site." 15. The subject site slopes gently toward the east and west at an approximately 1% slope from a central high point 16. The subject site contains a variety of vegetation including lawn grass, and larger deciduous trees (approximately 20) and fir trees along the eastern edge of the parcel. The applicant proposes removing twenty-one trees to accommodate building pads and the access roadway. Five conifers would be retained, if possible along the east property line. 17. The staff did address storm water issues with the following: 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SffPL-A February 24, 2004 Page 9 "Due to the potential erosion impacts of project construction, staff recommends the following five erosion control measures as conditions of project approval: 1. Temporary Erosion Control shall be installed and maintained to the satisfaction of the representative of the Development Services Division for the duration of the project. 2. The applicant shall install a silt fence along the down slope perimeter of the area that is to be disturbed. The silt fence shall be in place before clearing and grading is initiated, and shall be constructed in conformance with the specifications presented in the King County Surface Water Design Manual. This will be required during the construction of both off -site and on -site improvements as well as building construction. 3. Shallow drainage swales shall be constructed to intercept surface water flow and route the flow away from the construction area to a stabilized discharge point. Vegetation growth shall be established in the ditch by seeding or placing sod. Depending on site grades, it may be necessary to line the ditch with rock to protect the ditch from erosion and to reduce flow rates. This will be required during the construction of improvements as well as building construction. 4. The project contractor shall perform daily review and maintenance of all erosion and sedimentation control measures at the site during the construction of both off -site and on -site improvements as well as building construction. 5. Weekly reports on the status and condition of the erosion control plan with any recommendations of change or revision to maintenance schedules or installation shall be submitted by the project engineer of record to the public works inspector. Certification of the installation, maintenance and proper removal of the erosion control facilities shall be required prior to final inspection approval. These conditions are intended to ensure that neighboring properties would be protected from any storm water erosion impacts generated from the proposal." "The drainage plan will be required to meet the 1990 King County Storm Water Design Manual prior to project construction." Staff recommended: "To mitigate potential impacts to the surrounding property owners, staff recommends as a condition of short plat approval that the applicant submit documentation demonstrating that the existing hydrology of the site will be maintained." 18. Storm water is to be conveyed offsite is a system located in Jones Avenue. 19. The map element of the Comprehensive Plan Land designates the site for single family uses. The map also accommodates the more rural, resource conservation uses found on the blueberry farm east of the subject site. 20. The area is generally zoned for and developed with R-8 development with the exception of the immediately adjacent blueberry farm east of the site. Most of the lots or parcels along Jones are larger 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,S11PL-A February 24, 2004 Page 10 single family parcels of almost three-quarters of an acre, similar in size to the subject site before the proposed platting. 21. Domestic water and sanitary sewer service will be provided by the City from systems located adjacent to the site. 22. The subject site was exempt from environmental review due to its size and the absence of any environmentally constraining features on the site. A wetland is located offsite that does not affect the subject site directly. 23. The proposed short plat was approved by staff and was subject to the following conditions: The applicant shall pay a Transportation Mitigation Fee based on $75.00 per net new average daily trip attributed to the project prior to recording of the short plat. The applicant shall erect a street address sign that would be visible from Jones Avenue NE identifying all of the addresses located within the short plat prior to recording of the short plat. The applicant shall install a 6-foot solid wood fence and 5-foot landscape setback along the north property line of the subject site prior to recording of the short plat. The landscape setback shall be designed and planted to the satisfaction of the Development Services Division. Temporary Erosion Control shall be installed and maintained to the satisfaction of the representative of the Development Services Division for the duration of the project. The applicant shall install a silt fence along the down slope perimeter of the area that is to be disturbed. The silt fence shall be in place before clearing and grading is initiated, and shall be constructed in conformance with the specifications presented in the King County Surface Water Design Manual. This will be required during the construction of both off -site and on -site improvements as well as building construction. Shallow drainage swales shall be constructed to intercept surface water flow and route the flow away from the construction area to a stabilized discharge point. Vegetation growth shall be established in the ditch by seeding or placing sod. Depending on site grades, it may be necessary to line the ditch with rock to protect the ditch from erosion and to reduce flow rates. This will be required during the construction of improvements as well as building construction. The project contractor shall perform daily review and maintenance of all erosion and sedimentation control measures at the site during the construction of both off -site and on -site improvements as well as building construction. Weekly reports on the status and condition of the erosion control plan with any recommendations of change or revision to maintenance schedules or installation shall be submitted by the project engineer of record to the public works inspector. Certification of the installation, maintenance and proper removal of the erosion control facilities shall be required prior to final inspection approval. 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SHPL-A February 24, 2004 Page 11 Trees located outside of the access easement and building envelopes are to be retained on the site. The applicant shall record a statement on the face of the short plat stating, "Trees located outside of the proposed building envelopes and outside of the proposed access easement shall be maintained during the construction of the short plat as well as initial construction of the proposed single-family residences." The applicant shall pay a Fire Mitigation Fee, based on $488.00 per new single-family lot prior to recording the short plat. The applicant shall pay a Parks Mitigation Fee of $530.76 per new single-family lot prior to recording the short plat. The applicant shall submit documentation demonstrating, to the satisfaction of the Development Services Division, that the existing hydrology of the site will be maintained prior to recording the short plat. 24. Neighbors wrote in regarding the extensive tree removal planned for the site. The neighbors have identified the existing trees as an important part of the character of the surrounding neighborhood. They also indicated that the trees provide for cross-pollination of trees on the surrounding properties. Neighbors were also concered about storm water drainage issues because development of the property will create additional impervious surfaces. 25. The blueberry farm appellants specifically raised questions about the distance or location of the wetland on their property vis a vis the eastern boundary of the subject site and protection of their property by fence from trespass. They were also concerned about the retention of trees along the eastern boundary of the subject site when a five foot setback (side yard) would potentially intrude into the drip line of the trees and the two foot eave overhang potentially would further disrupt water reaching the root zone of the protected trees. In their original comments on the project they noted that properties east of Jones needed sump pumps due to the poor drainage in the area and that water runs to their property since it is in a low area. They are concerned that a ditch that runs on the location along the proposed road would be removed creating more storm water problems. They note that when they received the RC zoning, they received a document that stated: "These regulations shall also assure that the use of land within and adjacent to these lands shall not interfere with their continued use for the production of food and agricultural products and the permitted uses are compatible with the functions and values designated critical or resource areas." They also indicated that they run an organic farm. 26. The Lunsford appellants cite LU-35 regarding the fact that the new lots are approximately 25% of the size of existing, surrounding lots and are nowhere near compatible in size or configuration with the neighborhood (the lots are more or less oriented interiorly and not neighborly). They also cite LU-40 maintaining the interior orientation substantially reduces the privacy of adjacent properties. They noted 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SHPL-A February 24, 2004 Page 12 that they and others chose this neighborhood for its expansive lots and to avoid the congestion of suburban housing patterns. They note that their backyard will lose its privacy (presumably because of the multiple lots bounding it). They also raised issue regarding storm water drainage and impervious surfaces due to increased development and house footprints. They want the trees protected. They note that the proposed plat is entirely out of character with the existing development pattern in their neighborhood. 27. The following provisions of the Comprehensive Plan apply to development in general and to the single- family development of this site as well as the Resource Conservation zoning east of the site. While some appear above in quotes from staff's decision, they all are quoted below so that they are all located together. Comprehensive Plan Policies and Objectives: Policy LU-15. Encourage a city-wide mix of housing types including large lot and small lot single-family development, small-scale and large- scale multi -family housing, and residential mixed -use development. Policy LU-23. New development within all residential designations except Rural Residential should achieve a minimum density. The minimum density may be adjusted to reflect constraints on a site. Objective LU-I: Preserve open space and natural resources and protect environmentally sensitive areas by limiting residential development in critical areas, areas identified as part of a city-wide or regional open space network, or agricultural lands within the City. Policy LU-29. Deeds of lots adjacent to rural residential areas should carry a notice reading "The adjacent lot may be expected to have impacts associated with rural lifestyles. These uses are expected to continue and are given priority status over more intensive urban uses on adjacent lots." Policy LU-40. New plats developed at higher densities within existing neighborhoods should be designed to incorporate street locations, lot configurations, and building envelopes which address privacy and quality of life for existing residents. Policy LU-38. Development standards for single family neighborhoods (e.g. lot size, lot width, building height, setbacks, lot coverage) should encourage quality development in neighborhoods. Policy LU-40.1. New plats proposed at higher densities than adjacent neighborhood developments may be modified within the allowed density range to reduce conflicts between old and new development patterns. However, strict adherence to older standards is not required. 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SHPL-A February 24, 2004 Page 13 Policy LU-40.2. Site features such as distinctive stands of trees and natural slopes should be retained to enhance neighborhood character and preserve property values where possible. Retention of unique site features should be balanced with the objective of investing in neighborhoods within the overall context of the Vision Statement of this Comprehensive Plan. Housing element: The Land Use Element establishes overall density goals for all areas which will contain residential uses in the City. These densities are used to provide adequate capacity in the plan to accommodate growth and guide improvements in urban infrastructure and services which will serve that growth. Within the Urban Center, density levels are established to satisfy criteria for Urban Centers expressed within the Countywide Planning Policies. Like maximum density limits which establish the upper limit of acceptable density, minimum density requirements establish the lower limit of acceptable density. When used together, these provisions can be used to create a range of acceptable densities for each type of residential development. Minimum density provisions help ensure that cities can achieve their planning goals and reduce inefficiency. Within Renton, minimum density requirements can be used to help achieve multiple planning objectives including: 1. Ensuring adequate capacity to accommodate anticipated growth. 2. Ensuring adequate capacity to meet Urban Center criteria. 3. Minimizing inefficient use of urban services and infrastructure. 4. Providing adequate densities to support transit service in urbanized areas Minimum density goals should establish a limit below which the density of development should not fall. The minimum and maximum density require- ment should establish a range which allows some flexibility in project design but also ensures a reasonable attainment of density goals. Policy H-20. Minimum density requirements may be reduced where it can be shown that minimum density cannot be achieved due to lot configuration, lack of access or physical constraints. Page III-27: Development of small unused parcels or redevelopment of properties is a particular concern within existing neighborhoods. Projects need to be particularly sensitive to the character of surrounding development. They should be in scale, and preserve the privacy of adjoining properties. Since development will be occurring at slightly higher densities in many neighborhoods, however, existing lot sizes will not set a standard for the new development. A mix of lot sizes and unit types will instead set a new standard 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SHPL-A February 24, 2004 Page 14 CONCLUSIONS: 1. The appellant has the burden of demonstrating that the decision of the City Official was either in error, or was otherwise contrary to law or constitutional provisions, or was arbitrary and capricious (Section 4-8-110(E)(7)(b). The appellants have failed to demonstrate that the action of the City should be modified or reversed. The decision is affirmed. 2. Arbitrary and capricious action has been defined as willful and unreasoning action in disregard of the facts and circumstances. A decision, when exercised honestly and upon due consideration of the facts and circumstances, is not arbitrary or capricious (Northern Pacific Transport Co. v Washington Utilities and Transportation Commission, 69 Wn. 2d 472, 478 (1966). An action is likewise clearly erroneous when, although there is evidence to support it, the reviewing body, on the entire evidence, is left with the definite and firm conviction that a mistake has been committed. (Ancheta v Daly, 77 Wn. 2d 255, 259 (1969). 4. This office admits to sympathizing with the appellants and believing that to a great extent they have shown the proposed four -lot plat is inconsistent with a majority of the development along the stretch of Jones Road that fronts the proposed development and neighboring properties and is also incompatible with the Resource Conservation zoning found immediately east of the site on the Blueberry farm. But the subdivision, at least, some subdivision of the subject site is in keeping with the City's aim of creating greater urban densities even in existing communities. In the past, this office has been found to be incorrect when it has attempted to reduce the density of some short plats below that proposed by an applicant. The reason is the while the Comprehensive Plan appears to sanction blending or transitioning of new development with the patterns of the community, the Zoning Code has not codified any clear enunciation of how that is to occur. The Zoning Code does provide a range for density and it is possible that that language might be sufficient to provide a reduction in density, but in this case the density falls below 5 units per acre. That might be permissible if the blueberry farm and neighborhood was considered sensitive. Also, cited for overturning decisions to reduce density were GMA (Growth Management Act) restrictions or goals. This office is concerned that granting the appeal would be contrary to the City Council's prior decisions. But it would appear that by zoning the blueberry farm property for RC, the City has acknowledged that larger lots in a growing urban area are not incompatible with the goals of the GMA. Flexible standards would allow some larger lots, more open space on lots and less congested private driveways serving three or more residences immediately next to single family homes inside urban growth areas. The Comprehensive Plan does appear to be somewhat schizophrenic. It suggests compatibility with older patterns and lot sizes is sanctioned but directs staff to achieving maximum density in the form of infill development on older larger lots. It would seem that a City such as Renton can accommodate both smaller lots and larger lots and try to achieve somewhat coherent communities where the entire character of the block is maintained. This would allow keeping some areas with larger lots for those who want more landscaping, vegetable gardens and separation from their neighbors. It would appear that the Comprehensive Plan should allow a case by case analysis and more flexibility than staff seems comfortable with and leaves staff little opportunity to fine tune a short plat to blend more harmoniously with surrounding development patterns. 1800 Jones Avenue Short Plat Appeal File No.: Lt1A 03-095,S14PI, A February 24, 2004 Page 15 6. The problem with the various appellants' arguments is that merely reducing the plat by one lot will not substantially alter the character of the plat nor increase the privacy the appellants seek. Reducing it more than that might violate density requirements of the Zoning Code and the City's implementation of the Growth Management Act. This office is uncomfortable leaving the plat as proposed but also uncomfortable changing staff s decision in this case. First, reducing the plat by one lot would not significantly alter the plat, probably meets the spirit of the Zoning Code and Comprehensive Plan since it helps preserve the character of the neighborhood and it would provide a bit more privacy to the adjacent properties both north and south. It would reduce traffic on the private roadway more than the four -lot option and it also helps protect or shield the Resource Conservation Zone and its blueberry farm. A one -lot reduction might, at least, provide a bit larger lot that might allow any home constructed on the easternmost lot to leave sufficient separation to not only preserve the trees but also potentially not jeopardize them. Requiring the trees to be preserved as staff has recommended does not necessarily save them from damage if a house encroaches on the root zone. The small side yard required and the small side yard that would probably result from a four lot plat will not leave the trees with much overhang or root space. Tamping and foundation work within five feet of conifers can jeopardize them. In addition, staff does not require the trees to be retained after development but only until such time as a future owner makes that decision. A reduction of more than one -lot is certainly not something this office could recommend on its own. As noted at the hearing and in the language above, the City Council in the past has found that infill development is to be supported per code standards. That means larger lots such as the subject site may be divided as proposed and at the density sought in this case. The development of three new homes in the interior of the existing lot will definitely affect the three neighboring lots north, east and south of it but since they are interior will not actually substantially alter the appearance of the block, not that appearance alone should be determinative. 8. This office agrees with the appellants that a minimum five yard setback may not preserve the trees along the eastern boundary of the plat and that their removal or death might jeopardize a microclimate favorable to blueberry farming. As the appellant's point out, five feet potentially reduced by a permitted roof and eave overhang does not leave much space to preserve a stand of trees. This office also agrees that this plat does not respect the privacy of the lots north and south of it and does potentially place pressure on the blueberry farm's RC zoning immediately east of it. At the same time, this type of interior subdivision has become a somewhat standard feature of short platting and that loss of privacy and that additional traffic of a driveway serving three interior lots running along another single family home's side yard is unavoidable. 9. This office must defer to the division with primary jurisdiction in interpreting the regulations and also must defer to decisions of the City Council allowing infill development in older communities. For these reasons the decision below must be affirmed. 10. There are a number of issues that were raised by the appellants and others that have been appropriately addressed by the underlying decision. The applicant will be required to meet storm water drainage criteria already established by the City. The post -development runoff from storm water will not exceed the existing storm water runoff as required by Code. This does not mean that existing problems may be solved by the development of the subject site. It means that the development of the site cannot exercerbate any existing conditions. Staff noted that the proposed development of the site provides 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SF-IPL-A February 24, 2004 Page 16 different standards for tree retention and preservation than would be required if the lot were to be kept as it is but the applicant chose to remove trees. The development of the site includes the generally accepted proposition that trees will be removed to allow for the development of homes and access roads. Staff has proposed that trees be maintained, at least, in the interim. The wetland issues appear to be limited as the wetland is located on adjacent property and neither the wetland nor its buffer are affected by the development of the subject site, at least, no direct impacts are anticipated. The proposal will generate traffic but not a substantial amount of additional traffic and it would be commensurate with normal single family development. Finally, this office has to believe that eventually new residents would be integrated into the community as others have been when they moved to this area. In addition, social integration of new residents into an existing community is definitely not the type of issue that can be considered in this type of analysis. DECISION: The decision is affirmed. The appeal is denied. ORDERED THIS 24th day of February, 2004 -1 0J)ra4't' FRED (AAUFMAN HEARING EXAMINER TRANSMITTED THIS 24th day of February, 2004 to the parties of record: Kristina Catlin Darrell Kinzer/Susan Larson -Kinzer Eric and Zeba Wolf 1055 S Grady Way Kennydale Blueberry Farm 1801 Jones Avenue NE Renton, WA 98055 1733 NE 20th Street Renton, WA 98056 Russell Wilson 1055 S Grady Way Renton, WA 98055 Kayren Kittrick 1055 S Grady Way Renton, WA 98055 Renton, WA 98056 Larry and Sue Lunsford 1716 Jones Avenue NE Renton, WA 98056 Jean Daniels 1707 Jones Avenue NE Renton, WA 98056 TRANSMITTED THIS 24th day of February, 2004 to the following: Jean Spenser 1809 Jones Avenue NE Renton, WA 98056 Tom Tuma Tuma Engineers 6632 191st Place, Ste. E-102 Kent, WA 98032 1800 Jones Avenue Short Plat Appeal File No.: LUA 03-095,SIIPL-A February 24, 2004 Page 17 Mayor Kathy Keolker-Wheeler Members, Renton Planning Commission Larry Rude, Fire Marshal Transportation Systems Division Utilities System Division Alex Pietsch Econ. Dev. Administrator King County Journal Gregg Zimmerman, P1anBldg/PW Admin. Neil Watts, Development Services Director Lawrence J. Warren, City Attorney Jay Covington, Chief Administrative Officer Julia Medzegian, Council Liaison Bob Wolters, Economic Development Director Larry Meckling, Building Official Bill Grover, PO Box 2701, Renton, WA 98056 Pursuant to Title IV, Chapter 8, Section 100G of the City's Code, request for reconsideration must be filed in writing on or before 5:00 p.m., March 8, 2004. Any aggrieved person feeling that the decision of the Examiner is ambiguous or based on erroneous procedure, errors of law or fact, error in judgment, or the discovery of new evidence which could not be reasonably available at the prior hearing may make a written request for a review by the Examiner within fourteen (14) days from the date of the Examiner's decision. This request shall set forth the specific ambiguities or errors discovered by such appellant, and the Examiner may, after review of the record, take further action as he deems proper. An appeal to the City Council is governed by Title IV, Chapter 8, Section 110, which requires that such appeal be filed with the City Clerk, accompanying a filing fee of $75.00 and meeting other specified requirements. Copies of this ordinance are available for inspection or purchase in the Finance Department, first floor of City Hall. An appeal must be filed in writing on or before 5:00 p.m., March 8, 2004. If the Examiner's Recommendation or Decision contains the requirement for Restrictive Covenants, the executed Covenants will be required prior to approval by City Council or final processing of the file. You may contact this office for information on formatting covenants. The Appearance of Fairness Doctrine provides that no ex parte (private one-on-one) communications may occur concerning pending land use decisions. This means that parties to a land use decision may not communicate in private with any decision -maker concerning the proposal. Decision -makers in the land use process include both the Hearing Examiner and members of the City Council. All communications concerning the proposal must be made in public. This public communication permits all interested parties to know the contents of the communication and would allow them to openly rebut the evidence. Any violation of this doctrine would result in the invalidation of the request by the Court. The Doctrine applies not only to the initial public hearing but to all Requests for Reconsideration as well as Appeals to the City Council. CITY OF RENTON COUNCIL AGENDA BILL Al #: Submitting Data: Dcpt/Div/Board.. Finance & IS Department StaffContaet..._. Victoria Runkle, FIS Administrator Subject: Carry Forward Ordinance Exhibits: Issue Paper and attachments Ordinance For Agenda of Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance............ Resolution............ Old Business........ New Business....... Study Sessions...... Information ......... March 22, 2004 X R. Recommended Action: Approvals: Legal Dept......... X Refer to Finance Committee Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $12,432,700 Transfer/Amendment....... Amount Budgeted.......... Revenue Generated......... Total Project Budget City Share Total Project.. I SUMMARY OF ACTION: Staff presents an Ordinance to authorize carry forward requests of $12,432,700 and adjusts the 2004 Budget. STAFF RECOMMENDATION: Recommend Council adoption of the Carry Forward Ordinance. H:\FINANCE\ADMINSUP\2_AgendaBiIls\2004_Carryforward Agenda Bil.doc 0 �� CITY OF RENTON Finance & Information Services Department MEMORANDUM Date: March 15, 2004 To: Don Persson, Council President Members, Renton City Council Via: ,Mayor Kathy Keolker-Wheeler From: Victoria Runkle, Finance & IS Administrator Re: AMENDMENTS TO THE 2004 BUDGET - CARRY FORWARD ORDINANCE ISSUE Attached is the Carry Forward Ordinance to adjust the 2004 Adopted Budget. The total requested adjustment is $12,432,700. This ordinance represents the carry forward requests from all City departments. RECOMMENDATION: Staff recommends that Council adopt the carry forward ordinance. BACKGROUND: At the end of the year, each City department reviewed their 2003 final spending plan to determine if all financial obligations have been met. There are situations, for example, where invoice(s) are delayed for payment, project(s) are deferred due to weather conditions, or projects experience construction interruptions, all of which result in 2003 appropriated funds not being expended in 2003. In these cases, departments request that 2003 funds be carried forward to 2004, and that the 2004 budget appropriations be adjusted accordingly. All of the requests in this Ordinance represent 2003 financial obligations. There are no new programs or requests represented in the Carry Forward Ordinance. During the first quarter of 2004, at the Council Retreat and the Administrator's Retreat, new programs and outstanding issues were identified that were not addressed in the 2004 budget. These programs will be presented in a separate Ordinance in April. Attachment A is a spreadsheet that summarizes and totals requests by fund. The requests are organized by fund type. Attachment B details all requested changes to the 2004 budget. Attachment C illustrates available fund balances after these carry forward requests are paid. Attachment C does not reflect the allocations discussed at the Council's March Retreat. Those allocations will be presented next week for appropriation. VAR/SD/dif Enclosures, as stated CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, INCREASING THE 2004 BUDGET FOR VARIOUS FUNDS FOR THE PURPOSE OF MEETING 2003 OBLIGATIONS IN 2004. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Appropriations in the following Funds are hereby increased as follows for the purpose of paying 2003 obligations in 2004: Fund Fund Name 2004 Expenditure Increase 000 General Fund $ 334,500 101 Park Fund 70,500 103 Street Fund 64,600 104 Conununity Development Block Grant Fund 500 106 Library Fund 4,100 301 Parking Garage Fund 101,500 304 Fire Mitigation Fund 842,100 306 Leased Properties Fund 200 307 Aquatics Center Fund 1,123,500 316 Capital Facilities Fund 3,159,400 401 Waterworks Utility Fund 99,200 402 Airport Fund 990,800 403 Solid Waste Fund 30,700 404 Municipal Golf Course Fund 123,200 421 Utilities Capital Fund 4,011,500 424 Municipal Golf Course Fund 355,400 501 Equipment Rental Fund 18,500 502 Insurance Fund 1,102,500 TOTAL $ 12,432,700 ORDINANCE NO. SECTION II. Available fund balances in each Fund shall be used to meet the needs of these appropriations. SECTION III. This ordinance shall be effective upon its passage, approval, and 30 days after publication. PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2004. Kathy Keolker-Wheeler, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1093:3/10/04:ma ATTACHMENT A FINAL 2004 CARRY FORWARDS 3/12/2004 3:53 PM 2003 2003 i 2003 2004 CF Original j New 2004 Project Title or Description Budget Expense i Balance Request Budget Budget ,Short Explanation/Reason General Fund 1 Medical and Dental 0 0 0 106,800 3,567,400 3,674,200 Additional 3%. 2004 budgeted at 10% 2',Dev. Srv. Professional Services 55,500 40,8001 14,700 45,000 45,500 90,500;Move P/B/PW construction inspectors from the City - Shops to City Hall. 3 Dev. Srv. Office Operating Supplies 3,800 1,547 2,253 I 2,000 3,800, 5,800, Invoice for inspector code books arrived in 2004. 4 Police Computer Maintenance 118,5001 105,900' 12,600 18,000 68,500 86,500:Records Management System software. Invoice will ;be paid in 2004. S Police Narcotics Confiscation Fund 57,1001 40,000 17,100 22,000 57,100 79,100,Evidence Van invoice arrived in 2004. Cost split with Equipment Rental Fund - Fund 501. 6 Police-Adm Machinery & Equip 25,000 0! 25,000 12,000 25,000 37,0001 Police podium invoice for electronic materials received in 2004. 7''Fire-Apparatus Inven Small Tools 25,900 7,90018,000 11,300 22,500 33,800',Thermal Imaging Camera ordered in 2003. Equipment and invoice arrived in 2004. 8 Fire -Comm. Machinery & Equip �Econ. 1 22,500 O'� 22,500 22,500 01 22,500', Invoice for replacement radios arrived in 2004. Dev. Consulting 261,200 116,300 144,900 66,000 160,900 9 ESA - Parks Integrated Pest Management Prog for Parks -ESA. Reallocate $50,000 to Fund 101 10 Shorelines or ESA 12,700 12,700 Update citywide shoreline regulations 11 Other - Boeing, annexations, etc. 82,200 82,200 Outstanding issues 000 Total Carry Forward Request 0'I 0, 0 334,500 20,500 3,855,800 687,800', 4,190,300 708,300,Additional 3%. 2004 budgeted at 10% Park Fund 12 Medical and Dental 9 Comm. Srv. Professional Services 50,000 91,300 141,300 Reallocated from Econ. Dev. 101 Total Carry Forward Request 0; 0' 0 140,000' 89,900' 50,100 70,500 14,500 50,100 64,600 779,1001, 486,400 0' 486,4001 849,600'. 500,900!Additional 3% 2004 budgeted at 10% 50,1001Finish Street Project started in 2003. 551,000 11 Street Fund 13 1 Medical and Dental 14 ''S. 2nd Williams Sidewalk Repair Prog 103 Total Carry Forward Request H/Finance/adminsup/issuepapers/2004 Carry Forward.xls Page 1 of 6 ATTACrn—L. NT A FINAL 2004 CARKY FORWARDS 3h,-,2004 3:53 PM 2004 2003 2003 2003 2004 CF Original New 2004 Project Title or Description Budget Expense Balance Request Budget I Budget Short Explanation/Reason CDBG Fund 15 Medical and Dental 0 104 Total Carry Forward Request Library Fund 16 Medical and Dental 0 106 Total Carry Forward Request 0 0 500 Additional3%. 2004 500 16,300, 16,800, 0 0 Parking Garage 17 Parking Garage 3,872,200 2,289,100 1,583,100 _301 Total Carry Forward Request 2004 Budget : $1.5 Boeing + $138 K operations = TFire Mitigation Fund 18 Station 12 Design/Construction 4,221,800 3,379,638 842,162 304 Total Carry Forward Request Leased City Properties Fund 19 Medical and Dental 0 0 0 -- -- 306-Total Carry Forward Request 200 Aquatic Center Fund 2.0Aquatics Center 4,899,500 3,776,000 307 Total Carry Forward Request TMunicipal Facilities CIP Fund T 21 Valley Communications Center 25,000 0 25,000 22 Veteran's Memorial Park 327,400 321,800 5,600 23 Technology 1,330,000 1,138,100 191,900 24�New City Hall Ramp Improvements 15,000 0 15,000 25 Parks Contingency Fund 0 0 0 H/Finance/adminsup/issuepapers/2004 Carry ForwardAs at 10% 4,100 Additional 3%. 2004 budgeted at 10% 4,100 138,400 142,500' 100,000 0 100,000' Police Substation 1,500 0 1,500!Final Pay Estimate 101,500 1,638,700', 1,740,200, 842,100 Station 12 will be completed in 2004 842,100 300,000 1,142,100 200 — 'Additional 3%. 2004 budgeted at 10% 200 7,4001 7,600 1,123,500 1,123,500 1,123,500 Scheduled for completion in 2004. - 0^ 1,123,500 0 0', 0' 0 01 0! 191,000 1,350,000', 1,541,000 Business continuity(16), Fire RMS(30), MTM(65), Document Management(20), Fire Station 12(60), 0 0 0 -_ 0 95,000 95,000;:Naarco, remaster plan Cedar River Park, Liberty Park. In 2004 Budget. No carry forward. Page 2of6 ATTACHMENT A FINAL 2004 CARRY FORWARDS 3/12/2004 3:53 PM 2003 2003 2003 2004 CF Original New 2004 :Project Title or Description Budget Expense Balance Request Budget Budget Short Explanation/Reason 26 Grant Matching Fund 100,000 0 11,600 1 2,035,100 15,200 198,9001 100,000 1,000 590,100 19,800 237,600 0 1,000 590,100 19,800 185,500 100"0001 100,000 0 1,000, O 590,100 Needed to finish renovation - completion 2004 01 19,800 397,000 582,500 27 Major Maintenance Carco 12,600; 28 Pavilion Project 2,625,200 29 Main & Grady Major Maint 35,000 30 MM - Park Maintenance 436,500 Liberty Park Building Removal(68,500), Windsor I Hill Park Building Removal(13,300), Windsor Park equipment replacemnt(32,500), Kennydale Beach equipment replacement(71,200). Gangway _ 7,000 125,500 38,000 286,000 38,000 286,000 replacement_-$62, 000 budgeted in 2004. 0 38,000 370,000 656,000 (100,006) for RCC Storage Bldgs, (95,000) P3 31 MM - Operational Facilities 45,000 32 MM - Public Facilities 411,500 resurface, (60,000) public washrooms, (10,000) 0 76,000 600 52,500 77,900 67,600, 56,300 0 139,600 24,600 7,100 6,200 34,600 126,700 0 139,600 24,600 7,100_ 0__ 0 126,700 Highland library, (21,000) RC_ H misc. _ _ 25,000 i 25,000 0 139,6001 Funds will be used for parking lot removal 01 24,600!: Completion of implementation plan 20,0_00 27,100 Currently under contract + ---- - 0! 0' _ - 0 01, 0 126,700 Continuation_ of design services _ 33 Fire Station Improvements 0 34 City Facilities Repaving - Kiwanis Park 215,600 35 Comprehensive Plan Update 25,200 1 36 City Neighborhood Beautification 59,6001, 37S Skate Board Park 84,100 38 iMuseum Major Maintenance 33,000 39 Cedar River Trail Extension 183,000 40 !Park Play Equipment 136,700 136,118 20,8001 0� 582 29,200 1,500,000 0 0 1,500,000 00 50,000 01 50,000 _ 1,500,000 Funds reserved for redevelopment. 41 Grant Program 50,0001 42 Highlands Redevelopment 1,500,000 43 South Lake Washington 75,000 70,000 5,000 0 100,000 150,000 $50,000 carry forward from Explore Life 44 Explore Life 200,000 50,000 150,000 50,000 0 0 Move to S. Lk Wash Redevelopment project 1316 Total Carr Forward Request Y q i 3,159,400 2,507,0001 5,666,4001 Waterworks Fund 45 Medical and Dental 0 01 0 15,200 510,8001 526,000 Additional 3%. 2004 budgeted at 10% 46 iEquipment Rental 160,000 106,600 53,400 84,000 8,400 92,400 Maintenance and replacement for new Vactor not _ budgeted in 2004 - 401 Total Carry Forward Request 99,200 519,200 618,400: H/Finance/adminsup/issuepapers/2004 Carry ForwardAs Page 3 of 6 ATTACfx . ttNT A FINAL 2004 CARKY FORWARDS 3/ ,_,z004 3:53 PM 2003 Project Title or Description Budget 2003 2003 Expense Balance Airport_ Medial and Dental- - -- - - - --- --- OI 47 - -: -- _ ----- - 0 48 Runway/Taxiway3,425,000 - - --- - --� �� 49 Apron C Utility Installation 357,700'' OII 0 3,051,100'', 373,900 _ 38,000 319,700 50 AirsideiLandside 509,300 213,000 296,300 �402 Carry Forward Request dWaste Fund- 51 Medical and Dental - 0 0 0 10,600 52 Professional Services 10,600 0� 53 Payment to Contractor 7,331,300 6,729,860' 601,440 403 Carry Forward Request L- - Golf Course Fund 54 Medical and Dental -- ----- - _ - ._ _ - ---- 55 Ending fund balance ` 0� 0 0 --- 404 Carry Forward Request 2004 CF Original I New 2004 Request Budget I Budget Short 900 30,4001 31,300 Additional 3%. 2004 budgeted at 10% 373,900 0 373,900 Project completion in 2004. 319,700 01, 319,700'iProject completion in 2004. 296,300 0 296,30011 Project completion in 2004. 990,800 30,4001 1,021,200': 500 17,6001 18,100 1 Additional 3%. 2004 budgeted at 10% !Reimbursement to Suburban Cities budgeted in 5,200 14,000: 19,20012003 paid in 2004. 25,000 6,860,000 6,885,000; Savings form contractor payments dedicated to 30,700 6,891,600 3,200 107,100 120,000 123,200 107,100 Waterworks Utility Fund 56 Sanitary Sewer Main Extensions 2,249,500', 908,800 1,340,700 450,000 3,000,000 57'Lift Station Replacement/Rehab 897,4001 671,200 226,200 226,200 250,0001 58 Misc Sewer Projects 75,000 47,300' 27,700 16,000 100,000 59 Kennydale LKFT Sew Sys Study 01 01 0 0 0I 60 (Sanitary Sewer Main Replacement 1,200,0001, 172,100 1,027,900 648,800 850,000 I: 61 Water TelemetrySystem Improvements -- - - - -Y_- --- P -- - 43,000 70,000 '- 26,900 a 0 0 62 Update Emergency Response Plan -- - 109,500 87,90011 21,600 21,000 50,000! 6,922,300 110,3001 Additional 3%. 2004 budgeted at 10% 120,000 Transfer to Fund 424 to cover CIP proj 230,300! 3,450,000 East Kennydale Interceptor Phase II 720,000 East Valley Lift Station. 2004 budget includes cf from Sanitary Sewer Main Replacement per Council approval $243,800. 116,000'1 WW Telemetry Upgrade 40,000 2004 budget includes cf from Sanity Sewer Main Replacement per Council approval. 1,215,000 Hydraulic model(65,000), and Earlington Sewer Replacement -Ph 1(300,000), East Valley Lift Station(243,800), Kennydale Lkfrnt Sewer Study(40,000) 43,000 Complete contractor work 71,000 Complete consultant work H/Finance/adminsup/issuepapers/2004 Carry Forward.xls Page 4 of 6 ATTACHMENT FINAL 2004 CARRY FORWARDS 3/12/2004 3:53 PM Project Title or Description 2003 Budget i 2003 1 Expense 2003 Balance 2004 CF Request Original Budget New 2004 Budget Short Explanation/Reason 63 . Water main Rehabilitation 1,170,000 300,0001 197,400 450,000 100,000 2,835,000 150,000, 100,000 1,115,000: 235,000 75,000 38,000' j 120,000 44,000 210,000 120,000 50,000 653,000 344,000 649,200 520,800 46,1001 253,900 151,900! 45,500 347,4001 102,600 500 99,500 700' 956, i 1,878,300 6,800 143,200 19,4001 80,600 949,3001 165,700 217 6 17,400 11,3001 63,700 25,200 12,800 3,600, 116,400 16,500i 27,500 189,300 20,700 71,700 48,300 41,500 8,500 564,3001 88,700 3,600 340,400 432,000 253,000 45,000 7,300 99,500 1,000,000 143,000 80,000 164,000 17,000 63,000 12,500 98,000 27,500 20,700 48,000 8,500 87,500 4,011,500 340,400 1,000,000 1,432,000 Complete construction - 0 253,000 Consultant payment and water main improvements 0� 45,000 Consultant and contractor work__ Oi 7,300!Consultant work 0 99,500 Complete consultant work 8,000,000 - -- - - - --- - 7,000,000Consultant and contractor work 75,000 218,000' Boeing Redevelopment 100,000; 180,000 Completion of project-2004 -- - - - -- 75,000- 239,000 1 Completion of project.- 2004 275,000, 292,000'Consultant contract 10,000 73,000 Completion of project - 2004 0' 121500'Completion of project - 2004 45,000 143,000 Completion of project - 2004 Transfer to project 65287 - same project 60,000I , 108,200 Complete project in 2004. New budget includes project 65285 cf(27.5) 150,000; 198,000 Completion of project - 2004 40,0001 48,500iCompletion of project - 2004 3,200,000 3,287,500 Completion of project - 2004 16,280,000 20,291,500 0 355,400 Project started in Oct 2003 won't be complete until 2005. Carry forward = available ending fund balance. New item- 120,000 from Fund 401 fund balance is also needed for total cost of project. 64 Downtown Core Rehab 65 Water Pump Stations 66 Groundwater Under Influence 67 Highlands 565 Zone 68 Maplewood Water Treatment 69 Storm Sewer Comprehensive Plan 70 . Small Drainage Problems 71tNE 1 Oth & Anacortes Storm System Im 72 Lower Cedar River Sediment Managerr 73�Wetland Mitigation Bank 74 !Cedar River Basin CIP - Floodplain Mz 75tRenton Stormwater Manual 76 Springbrook Creek Improvements 77 Springbrook Creek Floodplain Map Up 78 , May Creek Basin Plan Implementation 79 Surface Water Utility GIS 80 SW 7th Storm System 421 Total Carry Forward Request Golf CIP Fund 81 Parking Stall Add 82 Maintenance building 15,000 15,000 15,000 0 0 Project started in Oct 2003 won't be complete until 2005. Move to Parking Stall Addition project. ^+ 424 Total Carry Forward Request 355,400 0 355,400! H/Finance/adminsup/issuepapers/2004 Carry Forward.As Page 5 of 6 ATTACk..NTA FINAL 2004 CAkr Y FORWARDS 3/,—.,-004 3:53 PM Project Title or Description 2003 Budget 2003 Expense 2003 2004 CF Original Balance Request Budget New 2004 Budget Short Explanation/Reason 0 2,500 83,800 523,300 16,000 611,800 18,500 695,600 0 2,500 17,600 0 1,100,000 0 1,102,500 17,600 12,432,700 Equipment Rental Fund 83 Medical and Dental 0 0 86,300 Additional 3%. 2004 budgeted at 10% 84 Machinery and Equipment 1,132,900 609,600 627,800 Evidence Van. Shared cost with Police Department 501 Total Carry Forward Request 714,100 Insurance Fund 85 Medical and Dental 0 0 20,100 Additional 3%. 2004 budgeted at 10% 86 Transfer of Fund Balance to Fund 512 0 0 1,100,000 Transfer to the Insurance Healthcare Fund (IBNR) 502 Total Carry Forward Request 1,120,100 TOTAL CARRY FORWARD Ord 5050 Original Budget 146,500,500 Ord Budget Amendment 12,432,700 Committed Expenditures 158,933,200 H/Finance/adminsup/issuepapers/2004 Carry ForwardAs Page 6 of 6 ATTACHMENT B Carry Forward Title or Description - Department request Amount 1 Medical and Dental (All) 171,400 During the 2004 budget process Medical premiums were budgeted at a 10% increase and Dental prmiums were budgeted a 12% increase. At the end of 2003 HR determined that healthcare premiums should be increased by 13%. This amount represents the difference. 2 Inspector Move (Development Services) 45,000 Planning/Building/Public Works inspectors were scheduled to move from the City Shops location to City Hall in 2003. The costs of the move were accounted for through various line item savings. The move was delayed to 2004. 3 Inspector Code Books (Development Services) 2,000 Code books were received in 2003. The invoice arrived in January of 2004. 4 Police RMS (Police) 18,000 Police Records Management software was budgeted and received in 2003. The invoice will be paid in 2004. S Evidence Van (Police) 22,000 The evidence van was purchased in 2003. The invoice was received in 2004. The cost is split between the Police Department and Equipment Rental. 6 Podium Data Station (Police) Electronic materials for the Police Podium were received in 2003. The invoice was 12,000 received in 2004. 7 Thermal Imaging Camera (Fire) 11,300 Equipment was ordered in 2003. The equipment and invoice did not arrive until 2004. 8 Replacement Radios (Fire) 22,500 The Fire Department ordered replacement Motorola radios. They arrived by the end of the year, but the Motorola company did not provide the department with an invoice until 2004. 9 Endangered Species Act (Economic Development) 0 A carry forward of $50,000 is earmarked for Community Service's Endangered Species Act relating to Integrated Pest Management. The work began in 2003 but was not completed. The carry forward will be reallocated to Fund 101 - Community Services. Endangered Species Act (Community Services) 50,000 Carry forward reallocation from Economic Development Page 1 of 8 ATTACHMENT B 10 F#A 14 17 18 20 21 22 23 Shorelines (Economic Development) Continuing efforts relating to the update of the Citywide shoreline regulations. Significant portions of this State -mandated work were completed in 2003, however, the proposed changes have not received State review nor been brought forth to Council for adoption. These remaining funds are needed to ensure completion of the project. Other - Boeing, annexations, etc. (Economic Development) Additional consultant work relating to several as yet unscoped and undefined, but important and significant projects. These include additional changes to the Urban Center -North comprehensive plan designation and design guidelines newly established on the Boeing Renton Plant, a Highlands Sub -area plan that was discussed and received general support at the recent Council retreat, and analysis relating to the City's potential annexation areas as King County continues to pressure cities including Renton to annex the large unincorporated neighborhoods on our borders. S. 2nd Williams Sidewalk Repair Prog (Public Works -Street Maint.) This was a one time project. The carry forward is $50,100 for completion. Parking Garage (Community Services) There are still punch list and operational items to perform in addition to the police substation and a final pay estimate. Fire Station 12 Design/Construction (Community Services) Aquatics Center (Community Services) The money is needed for completion of the project in 2004. Valley Communications Center Veteran's Memorial Park Technology (Finance & Information Services) Business Continuity: The purpose of this project is to prepare the City to restore IS operations in the event of a disaster and after disaster recovery operations are complete. The original project amount, $16,000, remains unspent, although Information Services has contracted with Clover Park Technical College for assistance in this effort. Staff training has taken place and it is our intent to complete this project within 2004. Fire RMS Project: This project involves a number of different project elements. We have contracted with Valley communications to provide dispatch data electronically to the new records management system. The remaining amount of work to be completed is $30,000. We are asking that this amount be carried forward for this project in 2004. Maintenance Task Management: The enterprise -wide project team selected a consultant to assist the City in the acquisition of an appropriate solution. The unpaid value of this contract is $65,000 12,700 82,200 50,100 101,500 842,100 1,123,500 191,000 Page 2 of 8 ATTACHMENT B Document Management: The City Clerk has hired a consultant to conduct a needs analysis for three (3) City Departments. Only partial invoicing has been received from the vendor for 2003 work. Our request is that $20,000, be carried forward for completion in 2004. Fire Station # 12: Construction on this project continues into 2004. Remaining unspent budget should be carried forward for the completion of the low voltage (data/voice) wiring infrastructure ($10,000), dark fiber installation by Comcast ($5,000) and the phone system which is yet to be installed ($45,000) for a total of $60,000 during 2004. 24 New City Hall Ramp Improvements 0 25 Parks Contingency Fund 0 26 Grant Matching Fund 0 27 Major Maintenance Carco (Community Services) 1,000 One of the wing walls has settlement problems, which we have been dynamically monitoring. The original cosmetic fix was based on the wall's relative stability. However, the magnitude of movement of this wall in the last six months has invoked the use of a structural engineer and will involve a soils engineer as well in 2004. 28 Pavilion Project (Community Services) 590,100 To improve on -site choreography and related efficiency of subcontractors, we have allowed an extension to the original schedule for completion. Completion will occur in the first half of 2004 29 Main & Grady Major Maint (Community Services) 19,800 We did not compete all planned major maintenance in 2003, including paint projects that were deferred due to difficulty or excessive expense to schedule at convenient times for occupants and without creating air quality issues. 30 MM - Park Maintenance (Community Services) 185,500 Liberty Park Building Removal(68,500), Windsor Hill Park Building Removal(13,300), Windsor Park equipment replacement(32,500), Kennydale Beach equipment replacement(71,200). 31 MM - Operational Facilities (Community Services) 38,000 These funds were earmarked for alarm and sprinkler systems at FS11. The sprinkler system engineer's original suggestion to phase in sprinkler installation was not cost- effective to execute. We have been reviewing alternatives with the Fire Department, and expect a compromise protective solution to be developed and implemented in 2004. 32 MM - Public Facilities (Community Services) 286,000 P3 resurfacing was held and has been deferred to 2004 and beyond, in phases. The mayor's office was not available for refitting until 2004. Roof replacement at RCC needed to be performed during good weather but we didn't have a timely set of bids. A project manager was not available for the parking lot design work at the Senior Center. There are a series of ongoing Library maintenance projects, including bathroom fixture replacement and HVAC control improvements, but our plumbing specialist was engaged in replumbing the restrooms at Coulon because of a change in plumbing codes. We will do all of these projects in 2004. Page 3 of 8 ATTACHMENT B 33 Fire Station Improvements 0 34 City Facilities Repaving - Kiwanis Park (Community Services) 139,600 Complete Kiwanis park parking lot removal, install irrigation, topsoil, seed, landscaping and sidewalk improvements. 35 Comprehensive Plan Update (Community Services) 24,600 Comprehensive Plan update. 36 City Neighborhood Beautification (Community Services) 7,100 City Neighborhood Beautification 37 Skate Board Park 0 38 Museum Major Maintenance 0 39 Cedar River Trail Extension (Community Services) 126,700 Cedar River Trail Extension - Sam Chastain Memorial Trail. Continuation of design services. 40 Park Play Equipment 0 41 Neighborhood Grant Program 0 42 Highlands Redevelopment (Economic Development) 1,500,000 43 South Lake Washington Redevelopment 50,000 Carry forward from Explore Life Explore Life 0 In 2002, as Boeing began discussing the possibility of large-scale consolidation on its 300-acre Renton Plant, the City Council established a $300,000 fund to explore and plan for long-range redevelopment opportunities to replace this significant piece of the City's economy. This fund was titled "Visioning." Later that year, the City engaged in a discussion that became known as "Explore Life" --a strategy to position Renton as a global leader in the life sciences. In 2003, the City Council earmarked $200,000, mainly of unspent "Visioning" Fund monies, to support Explore Life. Additionally, it created the "South Lake Washington Redevelopment" Fund with $75,000 to support land use planning activity on the Boeing Plant. The City's commitment to the Explore Life organization has been fulfilled, but the need remains to focus on long-term strategies to position these redeveloping properties to generate significant economic benefit to the City and the entire region. Move funds to South Lake Washington project. 46 New Vactor (P/B/PW -Surface Water) 84,000 A new Vactor was purchased for Surface Water Maintenance at the end of 2003. During the budget process the old Vactor was still being used and had been in place over five years. After a five year period replacement costs drop off of the Equipment Rental model used to calculate maintenance and operations. With the purchase of a new Vactor it is now necessary to budget replacement costs for the year. 48 Runway/Taxiway (Transportation -Airport) 373,900 Construction completed in 2003, but retainage and project closeout will not occur until second quarter of 2004. Page 4 of 8 ATTACHMENT B 49 Apron C Utility Installation (Transportation -Airport) 319,700 Construction started in December 2003 with completion of construction for water, electrical, gas service and phone by 2004. 50 Airside/Landside (Transportation -Airport) 296,300 Construction of the project in 2003 was contingent on an FAA contribution. The FAA later indicated that funds may be available for this project in 2004. This carryforward request for $296,300 is contingent upon the FAA's 2004 contribution. When these funds are received, we will require additional budget to meet the project cost of $455,107. 52 Professional Services (PIBIPW - Solid Waste) 5,200 Invoice for reimbursement to Suburban Cities budgeted in 2003 - invoice received in 2004. 53 Contractor Payment (PIBIPW -Solid Waste) 25,000 Savings from contractor payment dedicated to Springbrook upgrade for utility billing. SS Ending Fund Balance Transfer (Community Services - Golf) 120,000 Transfer of available fund balance from Fund 404 to Fund 424 to cover the total cost of the Parking Stall Addition project. 56 Sanitary Sewer Main Extensions (PIBIPW­ Wastewater) 450,000 East Kennydale Interceptor Phase II - Project began construction approximately 3 months later than anticipated due to delays in construction of Phase I. As such, work will not be completed until March 2004. 57 Lift Station ReplacemenbRehab (PIBIPW­ Wastewater) 226,200 East Valley Lift Station. 2004 budget includes cash flow from Sanitary Sewer Main Replacement per Council approval. Construction related additional costs as well as delay in beginning of construction (due to need to re-evaluate the design of the lift station) are reasons for the amount of carryforward. A carry forward reallcation of $243,000 will come from the Sanitary Sewer Main Replacement project. 58 Misc Sewer Projects (PIBIPW- Wastewater) 16,000 W W Telemetry Upgrade to allow engineering staff better ability to analyze data received through telemetry for reporting purposes. Work delayed in 2003 due to higher priorities. 59 Kennydale Lift Station Sewer Study (PIBIPW_ Wastewater) 0 A carry forward reallocation of $40,000 will from the Sanitary Sewer Main Replacement project. Page 5 of 8 ATTACHMENT B 60 Sanitary Sewer plain Replacement (PIBIPW-Wastewater) 648,800 Hydraulic model ($65,000). Continuation of existing consultant contract to build model, and Earlington Sewer Replacement -Ph 1 ($300,000). Project delayed in 2003 to help minimize later year rate impacts. Reallocate ($243,000) to East Valley Lift Station per Council approval. Reallocate $40,000 to Kennydale Lakefront Sewer Study per Council approval.. 61 Water Telemetry System Improvements (PIB/PW-Water) 43,000 To complete the upgrade of the water telemetry system for all water facilities and to purchase computers, software and programming for the telemetry control system at the City shop. The contractor is three months behind schedule due to the long lead time needed to obtain the necessary hardware. 62 Update Emergency Response Plan (PIBIPW-Water) 21,000 Continuation of existing consultant contract to complete the update of the emergency response plan. The consultant needed to wait for the City to complete the water system vulnerability assessment in December 2003 so that they can incorporate the recommendation of the security upgrades in the final plan. 63 Water main Rehabilitation (P/B/PW-Water) 432,000 E. Kennydale Water Main Improvements Phase 2 - Construction of the project began approximately 5 months later than anticipated due to delays in construction of Phase I. Project will be completed by June 2004 in conjunction with the sanitary sewer replacement project for E. Kennydale Phase 2. 64 Downtown Core Rehab (PIB/PW-Water) 253,000 The City anticipated to cost -share $200,000 in 2003 with the developer, Centex Homes, for the replacement of a water line in Williams Ave S and S. 2nd. Centex decided not to construct their project in 2003 due to market conditions. The carry - forward funding is needed to cost -share for the replacement of water lines in the Downtown area in conjunction with other development in 2004. The remaining $53,000 is for payment to an existing consultant contract to develop a prioritization plan, cost estimate, and methodology for assessment for an overall water main improvements for future redevelopment of the Downtown and Highlands areas. 65 Water Pump Stations (P/B/PW-Water) 45,000 To complete the construction of the rehabilitation of the North Talbot Hills water pump station. The contractor requested a 2-month extension due to difficulty in getting the necessary hardware for the project. 66 Groundwater Under Influence (PB/PW-Water) 7,300 For payment to the consultant to complete the as -built drawings and to prepare the operation and maintenance manual for the disinfection pipeline project in Liberty Park. Page 6 of 8 ATTACHMENT B 67 Highlands 565 Zone (PIBIPW-Water) 99,500 For payment to the consultant to complete the pre -design report for the new Highlands reservoir. The consultant will complete the report by June 2004 according to the contract completion schedule. 68 Maplewood Water Treatment (PIB/PW-Water) 1,000,000 This is a multi -year project. The construction of the Maplewood water treatment facility started in October 2003 and is expected to be completed by June 2005. The total construction cost is $10.6 million dollars. The contractor is expected to complete 70% of the project in 2004. The $1 million carry -forward is needed to pay for construction cost, consultant's contract and staff time in 2004 estimated at $8 million. The Water Utility requested $7 million in our original 2004 appropriation. 69 Storm Sewer Comprehensive Plan (PIBIPW- Surface Water) 143,000 Project delayed due to Ecology's failure to issue the NPDES Phase 2 permit requirements which will identify required new programs that need to be reviewed in conjunction with all programs. Additional funding is being carried forward to respond to basin analysis work that may be needed as a result of the Boeing Redevelopment/North Renton Infrastructure Improvement Project. 70 Small Drainage Problems (PIBIPW- Surface Water) 80,000 The project to replace sewer and storm systems in Wells Ave. S. and Williams Ave. S. between S. 2nd St. and S. 3rd St. was delayed due to delays in project design, which would have required the project construction to occur in the winter of 2003 during the holiday season. To avoid winter time construction and impacts to businesses during the holiday season, the project schedule was changed to postpone construction until 2004. 71 NE loth & Anacortes Storm System Imp (PIB/PW-Surface Water) 164,000 The project construction was delayed approximately one month due to weather and change orders, resulting in work carrying over into 2004. 72 Lower Cedar River Sediment Management Program (PB/PW-Surface Water) 17,000 Consultant contract for monitoring was completed in December, 2003, as planned. Final report and invoice to be paid in January/February 2004. 73 Wetland Mitigation Bank (PIB/PW- Surface Water) 63,000 The construction of a fence along the sites was delayed due to errors in bids, which had to be rejected in the Fall of 2003. Project has to be re -bid and work will not be done until Spring of 2004. 74 Cedar River Basin CIP - Floodplain Mapping (PB/PW-Surface Water) 12,500 Consultant Contract work was delayed due to USACE failure to provide levee certification needed for the update of the floodplain map. Final report and maps to be produced in 2004. Page 7 of 8 ATTACHMENT B 75 Renton Stormwater Manual (PIBIPW-Surface Water) Work was delayed due to Ecology's failure to issue the NPDES Phase 2 permit requirements, which would identify standards for storm water management that would have to be included in a design manual. 76 Springbrook Creek Improvements (P/BIPW-Surface Water) Reallocation to project 65287 - same project 77 Springbrook Creek Floodplain Map Update (PIB/PW-Surface Water) Consultant contract was scheduled to continue over two years. Funding is being carried forward to pay for the remaining work associated with the project to be completed in 2004. New budget includes project #65285. CF $27,5000 78 May Creek Basin Plan Implementation (PIB/PW-Surface Water) Project design delayed due to staff vacancy ( 3-months). Funding is being carried forward to complete design and construct project in 2004 as originally planned, if required permits and access rights are obtained. 79 Surface Water Utility GIS (PIBIPW-Surface Water) Funding is being carried forward to pay the Surface Water Utility's share of the Technical Services Section's Global Positioning System (GPS) mapping program. When the 2004 budget was prepared, this program cost was not included. 80 81 84 86 SW 7th Storm System (PIBIPW-Surface Water) Project was scheduled to continue over two years. Funding is being carried forward to fund the completion of the project. Project phasing was changed in late summer of 2003 to construct the larger portion of the project in 2004 instead of 2003 as originally planned. Parking Stall Add (Community Services/Golf Course) Project was delayed to 2004. 98,000 27,500 20,700 48,000 8,500 87,500 340,400 Maintenance building (Community Services/Golf Course) 15,000 Two items for the same project at the Golf Course. For the parking stall addition in conjunction with the Water Utility Improvement Project, detention requirements, in addition to utility connection requirements for a future maintenance building. Project under contract, commenced October of 2003 and will not be completed until 2005 Police Evidence Van (P/B/PW-Equipment Rental) 16,000 Van was purchased in 2003. Invoice came in 2004. Cost split between Police Department and Equipment Rental. Transfer to Fund 512 (Human Resources) Transfer of available fund balance from the Insurance Fund to the Insurance 1,100,000 Healthcare Fund Total Request 12,432,700 Page 8 of 8 Attachment C GENERAL GOVERNMENTAL FUNDS AVAILABLE FUND BALANCES 201 207 215 TOTAL 000 007 101 103 10ci i..TG0 LTGO LTGO GENERAL GENERAL PG MAIN PARK STRI ET I .II3RARY City Halt . Srr Crtr Misc GOVERNMENTAL 1/1/2003 Beg FB 3,789,813 1,263,604 936,498 227,104 11,299 24,259 942,266 7,194,843 2003 Act Revenues 46,280,448 9,330,451 5,513,097 1,490,247 654,300 35,342 2,187,569 65,491,454 2003Act Exps 43,905,676 8,968,214 5,558,444 1,470,933 652,063 34,544 2,111,012 62,700,886 Ending Fund Balance 6,164,585 - 1,625,841 891,151 246,418 13,536 25,057 1,018,823 9,985,411 2004 Bdgt Revenues 44,611,900 138,700 9,905,300 6,055,400 1,532,200 654,300 28,900 1,872,900 64,799,600 2004 Budgeted Expenditures 45,437,900 68,700 10,270,300 6,055,400 1,532,200 654,300 28,900 1,872,900 65,920,600 CarrryForwards - Medical Costs 106,800 20,500 14,500 4,100 - - - Devlp Services 47,000 47,000 Police 52,000 Fire 33,800 ESA - Parks Piece 94,900 50,000 144,900 Sidewalk Repair 50,100 TOTAL CARRYFORWARDS 334,500 70,500 64,600 4,100 - - - 473,700 Other Changes NC Property Tax 600,000 2004 Req 8% Reserve 2,935,032 70,000 821,624 484,432 122,576 13,536 25,057 785,000 5,257,257 AVAIL FUND IBAL 2,669,053 - 368,717 342,119 119,742 - 233,823 3,733,454 Page 1 of 6 h:finance:finance:fund balances: 2004 February 24.xls Attachment A 3/16/2004 Attachment C AVAILABLE FUND BALANCES SPECIAL REVENUE FUNDS TOTAL 102 104 110 118 125 127 131 SPECIAL Arterial St CDBG Hotel/Motel Resv Path/Tr 1% Art Cable Com Parks Gifts REVENUE 1/1/2003 Beg FB 154,410 (5,788) 262,047 2,807 81,845 176,088 671,409 2003 Act Revenues 360,114 317,647 181,848 - 60,269 43,441 50,000 1,013,319 2003 Actual Ex s 353,500 292,538 199,784 - 45,701 23,392 914,915 Ending Fund Balance 161,024 19,321 244,111 2,807 96,413 196,137 50,000 769,813 2004 Bdgt Revs 350,500 331,600 197,500 - 38,900 918,500 2004 Bdgt Ex s 353,500 331,600 200,000 50,000 36,600 971,700 Carry Forwards - Medical Dental 500 TOTAL CARRYFORWARDS 500 Reserve Requirement 158,024 18,821 - 6,413 183,258 AVAIL FUND BALANCE 0 0 241,611 2,807 40,000 198,437 50,000 533,355 age 2of6 Min iance:fund balances: 2004 February 24.xls Attachment A 3/16/2004 Attachment C AVAILABLE FuND BALANCES DEBT SERVICE FUNDS TOTAL 219 220 221 DEBT SERVICE UTGO - Snr Hsng LID Debt S LID Guaranty FUNDS 1/1/2003 Beg FB 560,699 431,152 - 991,851 2003 Act Revenues 521,735 335,136 - 856,871 2003 Actual Exps 507,920 735,600 - 1,243,520 Ending Fund Balance 574,514 30,688 605,202 2004 Bdgt Revs 517,600 17,400 535,000 2004 Bd t Exps 511,500 17,300 528,800 Carry Forwards Reserve Requirement 580,614 30,788 - 611,402 AVAIL FUND BALANCE 0 0 CLOSED 0 Page 3 of 6 h:finance:finance:fund balances: 2004 February 24.xis Attachment A 3/16/2004 Attachment C AVAILABLE FUND BALANCES CONSTRUCTION FUNDS 301 303 304 305 306 307 316 317 TOTAL Garage Corn Dev Mit Fire Mit Transp Mit Ls City Prop Swim Pool CIP Transp CIP CONSTUCTION 1/1/2003 Beg FB 4,017,759 1,561,509 4,723,058 4,021,396 110,815 4,931,148 6,237,510 6,847,288 32,450,483 2003 Act Revenues 312,823 490,842 479,706 550,114 575,173 76,245 3,477,092 5,706,965 11,668,960 2003 Act Expends 2,289,467 992,271 3,704,564 712,324 527,752 3,775,975 4,736,467 4,262,357 21,001,177 Ending FB 2,041,115 1,060,080 1,498,200 3,859,186 158,236 1,231,418 4,978,135 8,291,896 23,118,266 2004 Bdgt Revs - 237,000 225,000 650,000 546,400 - 2,060,500 7,325,700 11,044,600 2004 Bd t Exps 1,638,700 - 300,000 1,389,300 576,800 - 2,507,000 8,460,400 14,872,200 Carry Forwards - Police Substation 100,000 100,000 Final Payment 1,500 1,500 Park Site Acquistion - FS 12 842,100 842,100 Medical/Dental 200 200 Balance of Repairs Budget - Balance for Project 1,123,500 1,123, 500 Balance of Most Projects 3,159,400 3,159,400 TOTAL CARRYFORWARDS 101,500 - 842,100 - 200 1,123,500 3,159,400 - 5,226,700 No reserves on Capital Funds AVAIL FUND BALANCE 300,915 1,297,080 581,100 3,119,886 127,636 107,918 1,372,235 7,157,196 1 14,063,966 age 4of6 h:fin, nance:fund balances: 2004 February 24.xls Attachment A 3/16/2004 Attachment C AVAILABLE FuND BALANCES ENTERPRISE FUNDS 401 402 403 404 421 424 451 461 TOTAL WW Utility Airport Solid Waste Golf Course WW Constr Golf CIP WW Rev Bond WS Reserve ENTERPRISE 1/1/2003 Beg FB 3,791,663 3,183,163 610,035 1,334,226 6,038,765 251,003 2,756,892 17,965,747 2003 Act Revenues 20,944,336 3,197,299 8,651,950 2,222,739 3,519,144 156,365 3,340,771 2,606,852 44,639,456 2003 Act Expends 19,770,847 4,035,814 8,376,071 2,194,937 8,392,005 3,590 5,968,644 0 48,741,908 Ending FB 4,965,152 2,344,648 885,914 1,362,028 1,165,904 403,778 129,019 2,606,852 13,863,295 0 2004 Bdgt Revs 21,501,100 882,300 8,715,300 2,288,800 11,120,000 154,000 2,518,400 0 47,179,900 2004 Bd t Exps 20,805,900 805,900 8,718,100 2,288,800 16,830,000 320,000 2,518,400 0 52,287,100 Carry Forwards 0 Medical/Dental 15,200 900 500 3,200 19,800 Equipment Rental 84,000 84,000 Capital Projects 989,900 4,011,500 355,400 5,356,800 Springbrook Project 30,134 30,134 Transfer Out for Capital 120,000 120,000 0 TOTAL CARRYFORWARDS 99,200 990,800 30,634 123,200 4,011,500 355,400 0 0 5,610,734 Transfer In for Capital 120,000 0 8% Operating Reserve 1,342,536 62,472 697,448 587,134 2,606,852 5,296,442 AVAIL FUND BALANCE 4,218,616 1,367,776 155,032 651,694 -8,555,596 2.378 129,019 0 Page 5 of 6 h:finance:finance:fund balances: 2004 February 24.x1s Attachment A 3/1612004 Attachment C AVAILABLE FUND BALANCES INTERNAL SERVICE FUNDS TOTAL 501 502 512 601 INTRNL SRV Eq Rental Insurance Health Fire Pens FUNDS 16,348,244 1/1/2003 Beg FB 3,447,002 7,589,078 5,312,164 2003 Act Rev 2,585,240 9,139,673 183,362 11,908,275 2003 Act Exp 2,613,844 9,117,161 362,210 12,093,215 Ending Fund Balance 3,418,398 7,611,590 - 5,133,316 16,163,304 2004 Bdgt Rev 2,778,900 2,721,300 6,296,300 150,000 11,946,500 2004 Bd t Ext 2,520,400 2,721,300 6,296,300 382,100 11,920,100 Carry Forwards - Medical/Dental 2,500 2,500 5,000 Equipment 16,000 16,000 Transfer Out/in 1,100,000 1,100,000 TOTAL CARRYFORWARDS 18,500 1,102,500 - - 1,121,000 New Revenue Transfer In 1,100,000 Reserves - Reserves 3,000,000 4,901,216 7,901,216 8%GG 170,648 3,969,160 1,100,000 5,239,808 Anti -Recessionary 2,100,000 2,100,000 AVAIL FUND BALANCE 487,750 439,930 - - 927,680 age 6of6 h:fin, iance:fund balances: 2004 February 24.xls Attachment A 3/16/2004 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Transportation Systems Dept/Div/Board. . Staff Ryan Plut, ext. 7372 Contact..... . Subject: Renton Municipal Airport 2003 Taxiway, Lighting, and Signing Improvements Project (CAG 03-037) Contractor: Gary Merlino Construction Co. Exhibits: Issue Paper Notice of Completion Al #: 6. d. For Agenda of: March 22, 2004 Agenda Status Consent ............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . M Recommended Action: Approvals: Legal Dept......... Council Concur Finance Dept...... X Other.. .. . Fiscal Impact: Expenditure Required... Amount Budgeted....... Total Project Budget SUMMARY OF ACTION: Final Pay Estimate Retainage Taxes Total $3,425,000.00 $ 3,214.41 $ 124,873.36 $ 219,777.12 $2,717,244.36 $2,727,969.80 Transfer/Amendment.... . Revenue Generated......... City Share Total Project.. The project started on July 14, 2003, and was completed on November 21, 2003. The original contract amount was $2,122,015.62, with the final contract being $2,717,244.36. The increase of $547,085.24 was due to the six (6) change orders that were authorized during construction, largest portion of this sum was for inclusion of schedules C & D into the contract and for handling hazardous materials. (See attachment to the issue paper for details). STAFF RECOMMENDATION: The Transportation Systems staff recommends Council approve completion of the project, and payment of the retainage for the full project amount of $124,873.36 after sixty (60) days, subject to the required authorization. H:Trans/admin/agendabi112004/2003 Taxiway Retainage Released agenda bill CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: March 15, 2004 TO: Don Persson, Council President Members of the Renton City Council VIA: _,,,Kathy Keolker-Wheeler, Mayor FROM: Gregg Zimmerman STAFF CONTACT: Ryan Plut, Transportation Systems Division (x7372) SUBJECT: Release of Retainage to Gary Merlino Construction Company for Renton Municipal Airport 2003 Taxiway, Lighting and Signing Improvements Project (CAG 03-037) ISSUE: Staff seeks approval of contract completion and release of retainage, pending the required authorization. RECOMMENDATION: The Transportation Systems staff recommends Council approve completion of the project, and payment of the retainage for the full project amount of $124,873.36 after sixty (60) days, subject to the required authorization. Construction has been completed on the subject project. The original contract amount was $2,122,015.62 and the revised contract total was $2,728,040.00. This increase was due to the six change orders that were authorized during construction. Actual final contract expenditures were $2,717,244.36. The original award of the contract consisted of Bid Schedules A and B. There were six change orders authorized during construction, totaling $606,024.38. However, as -constructed change order costs were only $595,228.74. The change orders are tabulated as follows: Change Order Original Amount Reason C. O. #1 < $873.64 > Changes to the contract quantities (drainage, electrical C. O. #2 $10,529.66 Addition of Schedule E ate security guard) C. O. #3 $427,665.82 Award of Bid Schedules C and D C. O. #4 $1,088.00 Lighted sign #43 modifications C. O. #5 $9,919.30 Material changes in taxiway B lighting C. O. #6 $145,509.66 Excavation and remediation of hazardous materials Issue Paper March 2, 2004 Re: Release of Retainage to Gary Merlino Construction Company A single change order (#3) accounts for 72% of the overage amount, and Bid Schedules C and D had been part of the contract as advertised. The other major change order (#6) was for remediation costs of hazardous materials and was unavoidable. The final total of all expenditures was kept to $2,717,244.36. This resulted in a savings to the City of $10,795.64 from the revised contract total. Issue papers are attached that explain the award of the original contract to Gary Merlino Construction Company (Bid Schedule A and B), Change Order #3 (Bid Schedules C and D), and Change Order #6 (excavation and remediation of hazardous materials). Other change orders, listed in the table above, were considered minor enough and within budget that no issue papers were considered necessary. Attachments: As noted cc: Sandra Meyer Leslie Lahndt Ryan Zulauf Ryan Plut File N:\Division.s\TRANSPOR.TAT\DESIGN.ENG\Ryan\Airpozi_Restructure\Issue paper for FINAL AB.DOC STATg O� State of Washington 04 Department of Revenue T — s Audit Procedures & Administration � J 1P y� PO Box 47474 yy 1889 Olympia, Washington 98504-7474 Reg.No.: Date: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTMENT USE ONLY City of Renton Assigned To Tracy Schuld 1055 South Grady Way Date Assigned Renton, WA 98055 Notice is hereby given relative to the completion of contract or project described below. Description of Contract Renton Municipal Airport 2003 Taxiway, Lighting and Signing Improvements Project CAG 03-037 A.I.P. No. 3-53-0055-13 Contractor's Name Telephone No. Gary Merlino Construction Co. (206) 762-9125 Contractor's Address 9125 — 10`' Avenue South Seattle, WA 98108 Date Work Commenced Date Work Completed Date Work Accepted .July 14, 2003 November 21, 2003 March 22, 2004 Surety or Bonding Co. Travelers Casualty and Surety Company of America Agent's Address 701 — 5" Avenue Bank of America Tower Seattle, WA 98108 Contract Amount: Additions or Reductions Sales Tax: Total $2,122,015.62 $547,085.24 $219,777.12 $2,717,244.36 LO Phone No: Amount Disbursed Amount Retained: Total: $2,592,371.00 $124,873.36 $2,717,244.36 (Disbursing Officer) The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediateiy after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. FORM REV 310020 (12-92) DC:CTY31 0020 11/99 bh 02/25/2004 WED 4:16 FAX 425 430 7472 Renton Municipal Airport � 002/005 TO: FINANCE DIRK, :OR FROM: AIRPORT MANAGER CONTRACTOR: Gary Merlino Construction Co-, Inc. Dc&:�' C CONTRACT NO.: CAG 03-037 ESTIMATE NO_ 006 - FINAL PROJECT: Renton Municipal Airport Taxiway, Lighting and Signage Improvements 1- CONTRACTOR EARNINGS THIS ESTIMATE $ 2,954.42 2. SALES TAX AT 8.8% $ 259.99 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $3,214.41 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $2,369,787.18 5. EARNINGS DUE CONTRACTOR THIS ESTIMATE (95% x LINE 1) $2,806.70 6. SUBTOTAL - CONTRACTOR PAYMENTS $2,372,593.88 7. RETAINAGE ON PREVIOUS EARNINGS $124.725.64 8. RETAINAGE ON EARNINGS THIS ESTIMATE (RETAINAGE: 5% x LINE 1) $147.72 9. SUBTOTAL - RETAINAGE $124,873.36 10. SALES TAX PREVIOUSLY PAID $219,517.13 11. SALES TAX DUE THIS ESTIMATE $ 259.99 12. SUBTOTAL - SALES TAX $219,777.12 GRAND TOTAL: $2,717,244.36 FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR (Lines 5 & 11): ACCOUNT # 402.012003.6960.0046.63.000000 r $ 3,066.69 25006/5460 !.— ACCOUNT # 402.012003.5960.0046.63.000000 $ - $ 3.066.69 25006/5460 RETAINED AMOUNT (Line 8): ACCOUNT# 402,012003.5960.0046.63.000000 $147.72 25006/5460 ACCOUNT # 402.012003.5960.0046.63.000000 $0.00 $147.72 25006/6460 $3,214,41 CHARTER 116, LAWS OF 1965 CITY OF RENTON CERTIFICATION I, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST THE CITY OF RENTON, AND THAT I AM AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM SIGNED: Ryan Zulauf, Airport Manager Printed On: 12/15/03 City of Renton Public Works Department Page.1 CITY OF RENTON COUNCIL AGENDA BILL Al #: , Submitting Data: For Agenda of: Dept/Div/Board Water Utility, Planning/Building/Public Works March 22, 2004 Agenda Status Staff Contact J.D. Wilson, x7295 Consent .............. X Public Hearing.. Subject: Approval of consultant contract with Reid Instruments Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Exhibits: Issue paper Study Sessions...... Consultant contract with Reid Instruments Information......... Recommended Action: Council Concur Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required $76,570.11 Transfer/Amendment N/A Amount Budgeted $80,000 Revenue Generated N/A Total Project Budget $80,000 City Share Total Project $80,000 SUMMARY OF ACTION: The Water Utility requests the approval of a consultant contract with Reid Instruments, in the amount of $76,576.11, to program and test the supervisory control and data acquisition (SCADA) system for the addition of the new Maplewood Water Treatment Facility. The Water Utility has budgeted sufficient funds for this contract in the 2004 Capital Improvement Projects budget for the Maplewood Water Treatment Facility (Account No. 421.000500.018.5960.0034.65.055562). STAFF RECOMMENDATION: X The Planning/Building/Public Works staff recommends that the City Council authorize the Mayor and City Clerk to execute the consultant contract for $76,570.11 with Reid Instruments, to program and test the SCADA system for the Maplewood Water Treatment Facility. HAFile Sys\WTR - Drinking Water Utilit3\WTR-27 - Water Project Files\WTR-27-2953 - Maplewood Water Treatment Improvements\Reid Instruments\Contract\Agenda bill for RTU & HMI Programming.doc\JDWjw CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS MEMORANDUM DATE: March 11, 2004 TO: Don Persson, Council President Members of the Renton City Council VIA:y,J Mayor Kathy Keolker-Wheeler FROM: Gregg Zimmerni 'A inistrator Planning/Building/Public Works Department STAFF CONTACT: J.D. Wilson, x7295 Abdoul Gafour, x7210 SUBJECT: SCADA Programming for Maplewood Water Treatment Facility ISSUE: The Water Utility requests approval of a consultant agreement with Reid Instruments, in the amount of $76,570.11, to program and test the supervisory, control and data acquisition (SCADA) system for the addition of the new Maplewood Water Treatment Facility. RECOMMENDATION: • Authorize the Mayor and City Clerk to execute a consultant contract for $76,570.11 with Reid Instruments, to program and test the SCADA system for the new Maplewood Water Treatment Facility in 2004. BACKGROUND: The City is currently constructing a new drinking water treatment facility for the Maplewood well field. The new and existing components of the SCADA system need to be programmed to operate the new facility. The Water Utility has budgeted sufficient funds for this contract in the 2004 Capital Improvement Project, budget for the Maplewood Water Treatment Facility (Account No. 421.000500.018.5960.0034.65.055562). CONCLUSION: The programming work to be performed under this contract with Reid Instruments is required for the City to operate the new Maplewood Water Treatment Facility. HAFile Sys\WTR - Drinking Water Utility�WTR-27 - Water Project Files\WTR-27-2953 - Maplewood Water Treatment Improvements\Reid Instruments\Contract\Issue Paper for RTU & HMI Programming.doc\IDWjw ENGINEERING ANNUAL CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into on this __ _, day of , 2004, by and between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and REID INSTRUMENTS whose address is 6824 St. Andrews Drive, Mukilteo, WA 98275 at which work will be available for inspection, hereinafter called the "CONSULTANT." PROJECT NAME: RTU / MTU and Plant HMI Programming for the Maplewood Water Treatment and Golf Course Improvements Project WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm-to-Jothe necessary Engineering work for the project, and - - WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional engineers, has a current valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to Consultant to staff this Agreement. WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: SCOPE OF WORK The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The Consultant shall perform all work described in this Agreement in accordance with the latest edition and amendments to local and state regulations, guidelines and policies. The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor changes, amendments or revisions in the detail of the work as may be required by the City. This item does not constitute an "Extra Work" item as related in Section VIII of the Agreement. The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held responsible for the accuracy of the work, even though the work has been accepted by the City. II DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments I 1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA), "Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton Standard Specification. 2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction." 3. Washington State Department of Transportation, "Highway Design Manual." 4. American Association of State Highway and Transportation Officials, "Standard Specifications for Highway Bridges." 5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2." _6.. W-ashington Mato_ Department of Transportation, "Manual of_Hi.ghways Hydraulics except hydrologic analysis as described in item 14. 7. Washington State Department of Transportation, "Materials Laboratory Outline." 8. Transportation Research Board, "Highway Capacity Manual." 9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic Control Devices for Streets and Highways." 10. Washington State Department of Transportation, "Construction Manual." 11. Washington State Department of Transportation, "Local Agency Guidelines." 12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in P" cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall used as they pertain. 13. Metro Transit, design criteria. 14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3, 4, and 5. 15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of Highways and Streets." III ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Consultant copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, the Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligate' to perform any such field studies. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 2 1u OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photo, photographic negatives, etc. used in the project, shall become and remain the property of the City and may be used by it without restriction. Any use of such documents by the City not directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. All written documents and products shall be printed on recycled paper when practicable. Use of the chasing -arrow symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be pr rote on- both- ides of the recyGled-paperasfeasible- V TIME OF BEGINNING AND COMPLETION The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion, attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the performance of its services by factors that are beyond its control, the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other party. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments VI PAYMENT The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provid, hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work perform or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit C. Payment for this work shall not exceed $ 76,570.11 without a written amendment to this contract, agreed to and signed by both parties. Cost Plus Net Fee Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost includes direct salary cost, overhead, and direct non -salary cost. The direct salary cost is the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this Agreement. 2. The overhead costs as identified on Exhibit C are determined as 124 percent of the direct salary cost and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on currently available accounting information and shall be used for all progress payments over the period of the contract. The direct non -salary costs are those costs directly incurred in fulfilling the terms of this Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultant The direct non -salary costs are specified in Exhibit C, Cost Estimate. Billings for any direct non-sala costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be on the basis of 1.15 times the invoiced amount. 4. The net fee, which represents the Consultants profit shall be 15 percent of direct salary plus overhead costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a supplemental agreement is entered into for additional work by the Consultant, the supplemental agreement will include provision for the added costs and an appropriate additional fee. The net fee will be prorated and paid monthly in proportion to the percentage of the project completed as estimated in the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not previously paid in the monthly payments shall be included in the final payment, subject to the provisions of Section XI entitled TERMINATION OF AGREEMENT. 5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by detailed statements, for overhead costs and for a proportionate amount of the net fee payable to the Consultant based on the estimated percentage of the completion of the services to date. Final payment of any balance due the Consultant of the gross amount earned will be made promptly upon its verification by the City after completion and acceptance by the City of the work under this Agreement. Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or claimed to be due. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII "EXTRA WORK"). Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 4 A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee interviews. Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with respect to such claims. The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years after finalpayment, the cost records_ and accounts pertaining to this Agreement and all items related to; er beams upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. VII CHANGES IN WORK The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Consultant perform work or render services in connection with the Project in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim by the Consultant for compensation as Extra Work. IX EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the City. If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement and interview process. NONDISCRIMINATION The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms of compensation; selection for training; rendition of services. The Consultant understands and agrees that if it violates this Non - Discrimination provision, this Agreement may be terminated by the City and further that the Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) da., written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 6 C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a final payment shall be made to the Consultant for actual cost for the work complete at the time of termination of the Agreement, plus the following described portion of the net fee. The portion of the net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete is to the total work required by the Agreement. In addition, the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Consultant shall immediately reimburse the City for any excess paid. D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be detefinined by the City with eonsideration giver to the actual costs incurred by the-Consultantin performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans, reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Consultant. F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Consultant and the City shall be referred for determination to the Director of Planning/ Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid instruments The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits base upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused L or result from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees except as limited below. The Consultant shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of $1.0 million, with a General Aggregate in the amount of $2 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord E rtifivutivc�Form-prior-to-the -execution--8f-th6'-contract.- Theme --Consultant shall also submit- copies- -t<lfAhe -- declarations pages of relevant insurance policies to the City within 30 days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be required. The limits of said insurance shall not, however, limit the liability of Consultant hereunder. All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XH. The Consultant shall keep all required coverages in full force and effect during the life of this project, and a minimum of forty five days' notice shall be given to the City prior to the cancellation of any policy. The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current City of Renton business license while conducting work for the City. The Consultant shall require, and provic' verification upon request, that all subconsultants participating in a City project possess a current City of Rento. business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. XV ENDORSEMENT OF PLANS The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT- This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to Writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVII EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CONSULTANT Tom Reid, Owner Date APPROVED AS TO LEGAL FORM: Lawrence J. Warren, City Attorney CITY OF RENTON 111 Kathy Keolker-Wheeler, Mayor Date ATTEST: Bonnie Walton, City Clerk Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments EXHIBIT A SCOPE OF WORK REMOTE AND MASTER TELEMETRY UNIT AND PLANT HMI PROGRAMMING Maplewood Water Treatment & Golf Course Improvements General The City of Renton is constructing a new water treatment plant adjacent to the Maplewood Booster Pump Station and Water Treatment building. The new plant will remove manganese, convert sulfides tot sulfates and remove ammonia from the raw water. The construction is being accomplished under a separate contract (CIP project W-2953, Maplewood Water Treatment and Golf Course Improvements). The City desires to contract with the Consultant to accomplish the programming of the Bristol Babcock remote telemetry units (RTUs) at the facilities, the master telemetry unit (MTU) at the telemetry system headquarters at the City Shops and the HMI at the plant. Programming of the Headquarters HMI at the City Shops will be accomplished by others (RH2 Engineering). The scope of work of this Contract shall include: 1) RTU and MTU system software development for the new and existing units, 2) testing of the RTU software for new units in the Instrumentation and Controls (I & C) Subcontractor's shop [the I & C Subcontractor (Taurus Power and Controls, Inc) is a subcontractor to the Construction Contractor (MidMountain Contractors, Inc.); the roles and responsibilities of the I & C Subcontractor are called out in the Construction Contract Documents], 3) testing of the modified software for the existing RTUs and MTU, 4) commissioning of the RTU/MTU software in the field, 5) plant HMI development, testing and commissioning, 6) providing training of the City operations and maintenance personnel, and 7) providing documented copies of the system software in hard copy and on CDs. The scope of shall also include close coordination wi' the I & C Subcontractor and RH2 to insure total system compatibility and functionality. System Description of Operation and Programming A. System Overview The control system for the facilities shall be a Remote Telemetry Unit (RTU) based system that consists of existing and new RTUs linked to the existing Master Telemetry Unit (MTU) via radio communications. The MTU is located at the City of Renton Shop office building and includes a computer based Human Machine Interface (HMI). The HMI is a Wonderware InTouch application. Refer to the construction plans and specifications for the details of the system design. Section 17999, Description of System Operation, of the contract specifications describes the system operation. The point of contact for the design of the system is David L. Woracek, P.E. of Kenndey / Jenks Consultants (253-874-0555 or 253-927-8688) B. RTU System Programming All Process Control shall be done within the RTUs. The RTU Application Software shall be written to provide the control functions herein and shown on the Construction document drawings and further described in Construction document specifications. The RTU Applications Program shall be written in a functional "subprogram" format that divides the program into logical unit process control sections. As an example, the program shall contain control sections for: Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 10 1. RTU to RTU communications handling 2. Pump control 3. Valve Control 4. Alarming 5. Equipment Runtime 6. Flow Totalization 7. Flow trending -----.—pILtrending- -- -- — - --- 9. Level trending The structuring of the RTU Applications Programs in this format shall result in a well structured program that can be easily maintained and expanded as required. C. Application Program Standard Functions Several standard functions shall be used throughout the RTU System Application Software program. The following is a listing of these standard functions. 1. Elapsed Time Meters. Elapsed run timers shall be provided for all pumps and motors that are controlled or monitored by the RTU's. These timers shall reside in the RTU's, and their values shall be accessible via the HMI at the new treatment building. 2. Totalizers. All process flow variable data shall be totalized in the RTU's and their values shall be accessible via the HMI at the new treatment building. 3. Equipment Status. All facility equipment and process sequences that are controlled from, or monitored by the RTU's shall have their associated status condition accessible via the HMI at the new treatment building. 4. Process Variable Alarms. All Facility process signals monitored by the RTU's shall be monitored for high or low level signal alarms. The high or low level alarms shall have an adjustable deadband to prevent nuisance alarming. All process signal alarms shall have their values accessible via the HMI at the new treatment building. 5. Process Variable Filtering. First order lag filtering shall be provided on all process signals monitored by the RTU's. The filtered process signals shall then be scaled to engineering units and their values shall be accessible via the HMI at the new treatment building. 6. Failure Detection. All motors controlled through the RTU's shall be monitored for failure. The failure routine shall be based on a command/report back sequence. This sequence shall activate a failure alarm if the process equipment ON status signal is not received by the RTU within 10 seconds after the RTU issues the RUN command. All failure alarms shall be transmitted to the telemetry system headquarters MTU to initiate the autodialer function. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 7. Auto Mode Feedback. All equipment and sequences with automatic control modes shall report the RTU's when their respective control switch is in the AUTO or HAND position. All data derived from these functions shall be transmitted to the MTU and on to the HMI the City Shop for indication, alarming, trending and data storage and retrieval. D. RTU Failure Detection The RTU shall monitor its own status. Status alarms shall be transmitted to the City Shop HMI for alarming purposes. E. Annunciator Operation - -The---RTU---shall-monitor- all -diserete-alarm- points- an& --process va-riable-alarm- registers --for--- _-- annunciation of problems. The RTU shall operate the annunciator light box lamps utilizing ISA standard functions: 1. Alarm initiated: Horn on. Lamp flash .5 seconds on, .5 seconds off. Each point shall be selectable for either latch or non latch. 2. Acknowledge button pushed: Horn off. Alarmed point lamp steady on and latched on. 3. Alarm Condition Reset: Alarm point lamp off and unlatched. F. RTU to RTU / MTU Communication The RTUs shall communicate between remote sites and the City Shop MTU via radio link. The MTU at the telemetry system headquarters shall operate as the primary hub for data collection and transmission polling each site no greater than every 60 seconds. All data that is required to b transferred from one remote site to another shall be transmitted via a store and foreword routine. Communications failure alarms shall be initiated if communication is not established with a site, by the telemetry system headquarters MTU, for an operator adjustable period of time. G. HMI Programming - Plant HMI (Reid Instruments) and Headquarters HMI (RH2) The telemetry system plant HMI and headquarters HMI applications (Wonderware InTouch) will be programmed to indicate the various alarms, events and parameter values that are indicated on the Construction document drawings and specifications. These items are listed in the Instrumentation Schedule in Section 17010, Instrumentation and Control Systems - General, of the specifications and are shown, for the most part, on the Process and Instrumentation Diagrams of the drawings. The Headquarters InTouch application will be modified to add screens and modify existing screens as appropriate to indicate the alarms, events and parameter values. The alarms, events and parameter values will also be written to the Alarm Log and Historical Log (Industrial SQL at the Headquarters HMI). Screens will be modified or new screens added to show real time trends for pH, chlorine, fluoride & turbidity levels, individual tank, basin and filter vessel levels, individual pump, filter, carrier water and pipe flows (i.e., each flow meter in system), status of each valve / gate position, pressures being reported by individual sensors, statusand individual carrier water flows. The historical trending screens will be updated to include pick buttons for trending. Intrusion System Function The RTU shall monitor all intrusion inputs and report to the Headquarters HMI. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 12 J. Smoke Detector and Operator -in -Trouble Alarm Reporting The RTU shall forward smoke detector and operator -in -trouble alarms to both the plant and Headquarters HMIs for alarming. Work Tasks A. Task 1 - RTU / MTU and HMI Programming The Consultant shall program the RTUs, MTU and Plant HMI to implement the control strategy, alarming, trending and data logging as described in the construction plans and specifications and herein. B. Task 2 - Factory Testing The new RTU Programming shall be tested in the I & C Subcontractor's shop by the I & C Subconcontractor and the Consultant. All motor controllers supplied by the Control System Integrator will be interconnected with the control system and powered with rated incoming voltage. Testing shall be conducted in two phases. The initial testing will include, but not be limited to, operation of all input and output (I/O) points, control devices and motor controllers 24 hours per day for a continuous period of at least one (1) week by the I & C Subcontractor. The subsequent testing shall include, but not be limited to, the Programming of the RTU and Plant HMI by the Control System Integrator and the Consultant. The initial testing of the control system will be accomplished by the I & C Subcontractor and will include energizing each discrete input and output and simulating each analog input and output using a loop simulator and calibrator. Circuits not energized will be tested for continuity. Initial testing of the control system will be conducted continuously, 24 hours per day, for at least seven (7) days without a failure or interruption. Upon completion of the initial testing, the I & C Subcontractor and the Consultant shall conduct testing for inspection by the City. The Consultant shall assist the City in this testing. The I & C Subcontractor and the Consultant shall both provide for ,time, equipment and support in the I & C Subcontractor's shop to completely demonstrate the functions of the entire control system to the City. All control functions and all status and alarm monitoring and indication shall be demonstrated under simulated operating conditions. Simulating equipment will be provided by the I & C Subcontractor and wired into the control system for this testing. The Consultant shall revise, modify, adjust the system as required by the City during the testing period. Testing shall be continued for the time period required by the City to observe and verify any revisions. The Consultant shall deliver factory tested RTU / MTU applications and the ACOL software loaded on the City provided laptop and the Bristol 3330 and I/O cards to RH2. RH2 will use these items to finalize the development of the update to the InTouch telemetry headquarters HMI application. The Consultant shall provide assistance to RH2 in setting up the laptop, Bristol 3330 and I/O cards, including instruction on using the ACOL tools for simulating signals from the control system data points, for testing the telemetry headquarters HMI appliaction at RH2's facility. C. Task 3 - Calibration and Start-up 1. Calibration All components of the control system will be calibrated by the I & C Subcontractor after completion of installation. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 13 2. Commssioning The entire control system shall be placed into operation by the I & C Subcontractor, the Consultar and RH2. When the installation of the Control System is substantially complete the I & C Subcontractor, Consultant and RH2 shall commence with calibration and initial testing. Testing shall demonstrate that all system components connect up correctly to each other so that the system works as designed. After the initial testing is complete, commissioning shall be accomplished by the I & C Subcontractor, the Consultant and RH2, with the City present. Commissioning shall include operation and verification of all control components and features of the entire control system. The Gontractor and 1&-C-Sulco—ntractor- wi�nform the City of -the commissioning schedul-e at least — fourteen (14) calendar days prior to the commencement of testing. The Consultant shall make himself available for the duration of the scheduled testing period plus additional time for unexpected time required at the end of the schedules time. Commissioning shall be considered complete when the City has determined that all of the original system requirements have been met. During the commissioning phase, the Consultant shall revise, modify, adjust and reprogram the system as required during and following start-up to provide the operation required by the Engineer. System Maintenance The I & C Subcontractor will be solely and completely responsible for all hardware maintenance . the system from time of start-up to the date of acceptance, by formal action of the City, of all work under the contract The Consultant shall be solely and completely responsible for all RTU, MTU and Plant HMI program troubleshooting from time of start-up to the date of acceptance, by formal action of the City, of all work under the contract. The Consultant shall correct all deficiencies and defects and make any and all modifications, and adjustments as malfunctions or failures occur. The Consultant shall perform all such work required or considered to be required by the City to cause and maintain proper operation of the software and to properly maintain the system. The Consultant shall make any and all modifications and adjustments required to eliminate any and all defects in design, program development and RTU/MTU and Plant HMI software which are disclosed within the one year guarantee period. The Consultant shall begin all repairs, replacements, modifications and adjustments within twenty-four (24) hours of notification by telephone by the City and shall complete such repairs, replacements, modifications and adjustments within forty-eight (48) hours of notification. Should the Consultant fail to begin the work within 24 hours or complete the work within 48 hours, the City may proceed to undertake or complete the work. In such event, the Consultant and his surety shall be liable for all costs incurred by the City. The Consultant shall anticipate that the City may delay acceptance of all work under the contract if, in the judgment of the City, failures in operation of the RTUMTU and Plant HMI software repeatedly occur after start-up. The Consultant shall not be entitled to an extension of time or tc any claim for damages because of hindrances, delays or complications caused by or resulting from Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 14 delay by the City in accepting the work because of failures in operation of the RTU/MTU and Plant HMI software. D. Task 4 - Operation and Maintenance Training The Consultant shall conduct specifically organized training sessions in operation and maintenance of the RTU/MTU and Plant HMI software for personnel employed by the City. The training sessions shall be conducted to educate and train the personnel in maintenance and operation of all components of the control system. Training shall include, but not be limited to, the following: 1. Trouble -shooting 2. Testing 4. Manual mode operation At least Two (2) separate training sessions, each at least Four (4) hours in duration, shall be conducted at the facility after start-up of the system. The Consultant shall prepare and assemble specific instruction materials for each training session and shall supply such materials to the City at least Two (2) weeks prior to the time of the training. F. Task 5 - Operation and Maintenance Data The Consultant shall prepare and assemble detailed operation and maintenance manuals (six sets).. The manuals shall include, but not be limited to, the following: 1. Trouble -shooting 2. Calibration 3. Testing 4. Automatic mode operation 5. Programming 6. Manual mode operation 7. Program documentation printout with tag numbers and descriptive comments. 8. Backup program on CD. Prior to submitting the final O & M manuals the Consultant shall submit two draft copies of the O&M manual to the City for review and approval. The consultant shall provide the City with one set of electronic files used to produce hard copies of the manuals. The electronic file formats of the manual document shall be compatible with applications used by the City (MS Word, MS Excel, MS Access, CorelDraw, AutoCAD 2002 / 2004 - these are all MS Windows versions). • G. Task 6 - Submittal Review The Consultant shall assist the City with review of Contractor submittals for conformance to Bristol hardware and software and communication requirements. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 15 • H. Task 7 - Project Management Perform project management services necessary to maintain a cohesive design team, meet budget and schedule requirements, adhere to contracted quality control standards, and interface with City staff. Maintain orderly proje- files and submit regular project payment invoices. Summarize work performed during each billing cycle and subn administrative information to City Staff. Each invoice shall be accompanied by a cost summary sheet broken out by task and subtask and showing budgeted amount, current billed amount, total billed and budget remaining in dollars and by percent. Deliverables: Monthly invoices and cost summaries Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 16 EXHIBIT B RTU / MTU and HMI Programming for the Maplewood Water Treatment and Golf Course Improvements Project SCHEDULE Task Estimated Start Estimated Completion Task 1 Aril 2004 March 2005 Task 2 July 2004 September 2004 Task 3 December 2004 Aril 2005 Task 4 April 2005 May 2005 Task 5 Aril 2005 June 2005 Task 6 March 2004 June 2004 Task 7 March 2004 May 2005 Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 17 EXHIBIT C COST ESTIMATE Maplewood RTU / MTU / HMI Programming LABOR LABOR DIRECT OVERHEAD FEE Subtotal Non -Direct Labor TOTAL HOURS RATE LABOR COST Labor EXPNSES ($/HR) COST Cost OH = 124% 15% Task 1 - RTU & MTU Programming 500 $31.06 $15,530.00 $19,257.20 $5,218.08 $40,005.28 Task 2 - Factory Testing 69 $31.06 $2,143.14 $2,657.49 $720.10 $5,520.73 Task 3 - Calibration and Start-up 250 $31.06 $7,765.00 $9,628.60 $2,609.04 $20,002.64 Task 4 - O & M Training 25 $31.06 $776.50 $962.86 $260.90 $2,000.26 06-----5776.5U---- $%2-A6-- $260.90 -- $2,000.26 - - Task 6 - Submttal Review 25 $31.06 $776.50 $962.86 $260.90 $2,000.26 Task 7 - Project Management 63 $31.06 $1,956.78 $2,426.41 $657.48 $5,040.67 $29,724.42 $36,858.28 $9,987.41 $76,570.11 $76,570.11 COST PLUS NET FEE DETERMINATION DIRECT SALARY COST: Personnel Programmer/Controls Engineer Net Fee 15 % of direct salary cost plus overhead DIRECT NON -SALARY COST: Travel and Per Diem Cars at $ 0.35 /mile Per Diem: None. Office and Equipment Computer $0.75/hour Hourly Rates of Pay $31.06 Reproduction Expenses............................................................................ Communications...................................................................................... ......... $ 0.10/copy ......... $ 0.20 /minute Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 19 EXHIBIT C (cont.) SUMMARY OF FEE FOR ENGINEERING SERVICES BREAKDOWN OF OVERHEAD COST ProfitSharing........................................................................................................... 0 % FICA........................................................................................................................ 10 % Unemployment Compensation................................................................................. 0 % Medical Aid and Industrial Insurance...................................................................... 0 % Company Insurance and Medical............................................................................. 10% Vacation, Holiday and Sick Leave.......................................................................... 10 % State B & O Tax & Other Business Tax.................................................................. 2 % Insurance........................,............................................................................................. 11 %/ Odminic}'r�i as_tzvnTii6-tJnasf.�'f:-gn[�F/lg .................................................... sz.....:.... ,0�C i A Printing, Stationery and Supplies............................................................................ 13 % TravelNot Assignable............................................................................................. 5 % TelephoneNot Assignable....................................................................................... 8 % Fees, Dues, Professional Meetings ° Utilities and Maintenance........................................................................................ 6 % Rent.......................................................................................................................... 20 % RentalEquipment.................................................................................................... 0 % Office Miscellaneous, Postage................................................................................. 6 % Professional Services............................................................................................... 0 % TOTAL SUMMARY OF COSTS 124 % Project No. WTR-27-2953 Name of Project: RTU / MTU / Plant HMI Programming for the Maplewood Water Treatment and Golf Course Improvements Project DirectSalary Cost......................................................................................................................... $29,724.42 Overhead Cost (including payroll additives.....................................................................................124 % $36,858.28 Sub -Total $66,582.70 NetFee......................................................................................................... 15 % $9,987.41 Direct Non -Salary Costs: a. Travel and per diem ....... b. Reproduction expenses.. c. Computer expense.......... d. Outside consultants ........ e. Telephone / Comm......... Total ..........................Included in Overhead ..........................Included in Overhead ..........................Included in Overhead ................................................... $0.00 ..........................Included in Overhead $ 0.00 Sub Total GRAND TOTAL $ 76,570.11 $ 0.00 Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 20 RESOLUTION NO. 3229 CITY OF RENTON SUMMARY OF FAIR PRACTICES POLICY ADOPTED BY RESOLUTION NO. 3229 It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related - _ activities included re-cruitment, selection, promotion, demotions training, --retention and separation are conducted in a manner which is based on job -related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules, and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered to facilitate equitable representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, department administrators, managers, supervisors, Contract Compliance Officers and all employees to carry out the policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. (4) CONTRACTORS' OBLIGATIONS - Contractors, sub -contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City, including bid calls, and shall be prominently displayed in appropriate city facilities. CONCURRED IN by the City Council of the City of RENTON, Washington, this 7 trday of October, 1996. CITY OF RENTON: Mayor Attest: City Clerl RENTON CITY COUNCIL: Council President Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 21 e: AFFIDAVIT OF COMPLIANCE Reid Instruments and Controls hereby confirms and declares that ( Name of contractor/subcontractor/consultant/supplier) I. It is Reid Instruments and Controls' policy to offer equal ( Name of contractor/subcontractor/consultant/supplier) opportunity to all qualified employees and applicants for employment without regard to the race, creed, color, sex, national origin, age, disability or veteran status. H. Reid Instruments and Controls complies with all applicable federal, ( Name of contractor/subcontractor/consultant/supplier) state and local laws governing non-discrimination in employment. III. When applicable, Reid Instruments and Controls will seek out and ( Name of contractor/subcontractor/consultant/supplier) negotiate with minority and women contractors for the award of subcontracts. b ttil C c Q v e e /Mculafe c-- Print Agent/Representative's Name and litle Agen epresentative's Signature Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier. Include or attach this document(s) with the contract. Maplewood Water Treatment Improvements RTU/MTU & Plant HMI Programming - Reid Instruments 22 CITY OF RENTON Highlands Community Association PO Box 2041, Renton, WA 98059 March 15, 2004 Mayor Kathy Keolker-Wheeler City of Renton 1005 Grady Way Renton, WA 98055 Dear Madam Mayor and Councilmembers: 1 G 2004 CITE;` CLERK'S OFFICE The Highlands Community Association Board comprising of six board members took a straw poll vote on the issue of banning fireworks within the Renton City limits. The question was: Should the City of Renton ban the discharge of fireworks? The results were: No-3 Yes-3 All board members were in agreement on the follow points. 1. The fireworks issue must come before the residents of Renton. 2. Strict enforcement of the ordinance, whether legal or banned. 3. The city must do more to educate citizens of the ordinance and publicize as to when and what type of fireworks are allowable. 4. Violators are a small minority and effect the enjoyment of fireworks for all. 5. Fireworks discharge begins when stands open for sale to the public. Some suggestions from the HCA board members. 1. An open dialogue of what the citizens prefer on this subject such as a town meeting or debate and broadcast on Channel 21. 2. Publicize the ordinance as currently written. 3. Use a strict policy of enforcement with warnings, fines and confiscation. 4. Raise the age limit of fireworks purchase from 16 to 21 years old. 5. Survey citizens using the Renton reporter and coordinate with the newspaper for an article on the issue. Each of us on the Highlands Community Association Board is willing to dedicate 2 hours in front of retail stores finding out the preferences of citizens on the discharge of fireworks. As part of a City data gathering campaign, would the results of an informal survey be useful? Sincerely,/%�✓�' The Highlands Community Association Board Sandel DeMastus, President I City of Renton 2004 Annual Planning Workshop March 2-3, 2004 BRIEF Meeting Notes CITY OF RENTON MAR 2 3 2004 RECEIVED CITY CLERKS OFFICE These notes include various discussion points of recommendations provided to the City Council by the Administration. When these notes indicate Council approval of a given item, that is to say that the Council has agreed to forward the item to a regular Council meeting for formal adoption. The workshop started out with Mayor Kathy Keolker-Wheeler presenting various funding recommendations to the City Council, as follows: n Code enforcement and nuisance abatement. This is a program that would utilize the expertise from various departments to provide a comprehensive approach to cleaning up neighborhoods and businesses. The Administration's recommendation is to hire one additional code enforcement officer and two additional police officers to staff the initial phases of this new program. The Council was in favor of funding this item. n Enhanced Police Operations. This proposal would designate additional resources toward a more directed patrol and outcome -oriented policing strategy, as opposed to random patrols or response -oriented policing. The Administration's recommendation is to hire one crime analyst assistant and two police officers to staff the initial phases of this new program. The Council was in favor of funding this item. n Airport Operations. The Administration's recommendation is to add 1.5 FTEs. This would include an Operations Specialist and the transition a half-time Office Assistant I position into a full-time position to help with the administrative functions of the airport. The Council was in favor of funding this item. n Visual Identification Program (VID): The Administration proposed that the city designate $80,000 for a program that would seek to further the Business Plan goal of "promot[ing] the City's image in the community and region" by implementing visual identification standards that would allow the City to consistently communicate with its customers. The Council was not in favor funding this item. n Reclassification Costs. The Council agreed to allocate funding in the amount of $150,000 to provide for a backlog of reclassification requests. The Administration will bring forward recommendations after the review of these reclassification requests is complete. The Council was in favor of funding this item. n Additional Firefighter. The Administration proposed this additional position in order to balance out shift personnel. The Council was in favor of funding this item. n Information Systems Project Manager. This position would maintain the Police records Annual Planning Workshop Brief Notes March 2-3, 2004 Page 2 of 3 management system. The Council was in favor of funding this item. A Probation Officer Assistant. This position would assist in maintaining the records of the City's probation function. The Council was in favor of funding this item. A Edlund/Korum Property Acquisition. There is a deficit of park property in this southern portion of the city. The Council has agreed to designate funds (roughly $1 million) towards the purchase and maintenance of this property. A Chiller for the 200 Mill Building. The Council was in favor of funding this item. A Funding for Enhanced Gangways at Coulon Park. The Council was in favor of funding this item. A Council Laptop Computers. The Council was in favor of funding this item. A Park Maintenance facility set aside. The Council was in favor of setting aside $2 million to help in paying for a new parks maintenance facility. A Restoration of transportation, Parks, and Fire mitigation funds. The Council approved of this recommendation, including the development of a policy for payback over time (five to ten year payback) from funds generated by developments, depending on the City's budget circumstances. A Heather Downs set aside. The Council approved of this recommendation to set aside $1 million towards the development of the Heather Downs park, to include all of phase one as presented and as much of the other phases as possible. This initial build -out will include playground equipment. A Reserve for pending litigation. The Council was in favor of funding this item. A Fire Engine. The Council was in favor of funding this item. Staff was also directed to develop a strategy to include Fire equipment replacement in equipment rental fund over time. After the funding discussion, Councilmembers discussed various items of importance, including the following: A Fireworks. The Council decided to work with the neighborhoods in continuing to understand the various concerns. Councilmembers will attend neighborhood meetings to ask for feedback on pertinent issues and concerns. A Museum and Roxy Sign. Council approved of the recommendation to provide $25,000 for the work at the Museum, including the refurbishment or reconstruction of various portions of the Roxy sign, refurbishment of the coal car that is currently on the Museum grounds, and various other improvements for the building and its displays. Annual Planning Workshop Brief Notes March 2-3, 2004 Page 3 of 3 A Land use related to gambling. The Council decided not to make any changes to the downtown zone that would allow expansion of gambling activities outside of the currently allowed zone. A Design Guidelines. The Council is interested in design guidelines that would not impede the City's development processes, but that would ensure quality development. The Council is also interested in working on ways to create less "big box" look in the City's CA and other zones. Finally, the Council is interested in exploring the possibility of providing pre - approved remodel options for some of the WWII housing stock in the Highlands. The Administration will come back to the Council with a proposal that would address the urgency issue as well as the need for a more systematic approach for design guidelines in the city. A Burlington Northern/Santa Fe Right -of -Way. The Council is interested in this property remaining in public ownership, but not as a commuter or heavy rail corridor. Overriding concerns are the impact to the residential neighborhoods and the downtown. A Additional Fund Balance not yet allocated. The Council will allocate the remaining fund balances into the Anti -recessionary reserve (including the amount not approved for the VID program). A Annexation issues. Council agrees that staff should continue to work with the County on East Plateau annexation options that keep the County in the lead and are not too large. City should ensure that we are not overreaching in terms of our ability to serve the city's current residents or those to be annexed. Council also directed staff should examine Apollo and Briarwood as a potential growth Boundary change. Council is not interested in pursuing the annexation of the Fairwood area at this time. However, staff should pursue the annexation of the "boot" to include the Edlund/Korum property. Council agrees that the West Hill area should be examined more closely. Staff is encouraged to continue its talks with Seattle about what they want in terms of Mayor Nichols' statement to "do the right thing for these people". A Initiative 864. Contingent upon the outcome of the July 2 citizen initiative signature - gathering deadline, the Administration will prepare two budgets this year. If the initiative passes, Renton will pursue a levy lid lift from the voters in February. If the lid lift doesn't pass, Renton will proceed with the budget as presented. Staff will work with the Council to determine priorities in how to approach the potential impacts. A Improving Communication and Outreach within the Community. Mayor Keolker-Wheeler has several ideas to involve community members in the public process. Some of these ideas include: inviting high school students to participate on Boards and Commissions, school visits, internships, "Mayor's scholar" awards, youth council, "Mayor for a day," mentoring, Mayor's night out, Council meetings in the community, Saturday neighborhood walks, outreach to seniors, outreach to employees (brown bag lunches, email updates, Mayor's office open house), outreach through regional organizations like SCA and the U.S. Conference of Mayors, televising planning commission meetings, joint meetings between the Council and various Boards and Commissions, "Mayor's Minute" on Channel 21, cultural displays at City Hall, etc. Annual Planning Workshop March 2-3, 2004 Brief Notes Page 4 of 3 A Business Plan Modifications. The Council finalized various modifications to the City's six - year business plan that are currently on the City's website and will appear in the April edition of CitySource in the Renton Reporter. APPRO 01nK) Ely FINANCE COMMITTEE CiTV COUNCIL COMMITTEE REPORT Date _ SZi-p� -- March 22, 2004 Bad Debt Write Off February 2, 2004 The Finance & IS Department submitted to the Finance Committee a list of bad debts totaling $95,100.55. Finance, as well as the city's collection agency, have attempted to collect these debts for over 24 months without success. Of the total amount of bad debts, $4,281.47 is the total of 17 NSF checks that were written either to the Community Center, Golf Course, Police Department, and Planning/Building/Public Works. The remaining uncollectible debts total $90,819.08. This total consists of uncollectible utility accounts that have been closed for various reasons, including bankruptcy and closed businesses. The Finance Committee hereby recommends granting to the FIS Department the authority to write off the total bad debt of $95,100.55, and authorize Finance to make the necessary accounting adjustments to remove these debts as owing on the City's financial records. Corman, Chair Denis W. Law, Vice Chair Toni Nelson, Member cc: Victoria Runkle Elaine Gregory Elloyce Sumpter Tracy Schuld C:\DOCUME—IVMEDZE—i\L,OCALS—I\Temp\Bad Debt_2004.doc CITY OF RENTON OUTSTANDING CHARGES DEEMED UNCOLLECTIBLE OVER $100.00 Detail of NSF's/AR/Utility Billings Uncollectible Accounts over $100.00 Utility Uncollectibles NAME SERVICE ADDRESS REF # CUST # AMOUNT REASON AURELIO BAZ 1717 EDMONDS WAY SE 270209BR 22001 $ (1,422.55) BANKRUPTCY C SHARP 712 S 32ND ST 340618BR 21703 $ 192.61 BANKRUPTCY March 8, 2004, revised to delete utility debt due to payment by the Bonnell Family LLD, 757 Rainer Ave South, in the amount of $985.71. DALILA AGTANI 375 UNION AV SE UNIT 156 960156 15740 $ 135.20 BANKRUPTCY DARCY KENYON 5101 LAKE WA BLVD NE 490904 9194 $ 519.10 BANKRUPTCY JERRY REMOLIF 5022 ABERDEEN AV NE 980116 16154 $ 382.07 BANKRUPTCY LINDA PHAN 2413 MEADOW AVE N 470124BR 22002 $ 436.20 BANKRUPTCY MICHAEL AND BRENDA SHINAUL 911 S 30TH PL 760113B 14367 $ 500.45 BANKRUPTCY NISSA LIPPAI 3801 NE 7TH ST 400402 7126 $ 153.00 BANKRUPTCY PEGASUS PIZZA AND PASTA 4201 NE SUNSET BLVD 440380A 7989 $ (2,092.97) BANKRUPTCY R FETTERLY 956 FIELD AVE NE 600306BR 22003 $ 659.10 BANKRUPTCY RAMAC INC 105 SW 7TH ST 250511BR 22000 $ 263.71 BANKRUPTCY BONNELL FAMILY LLC 225 SW 7TH ST 250531B 5120 $ (2,975.49) BANKRUPTCY FOR JIMMY MACS BONNELL FAMILY LLC 225 SW 7TH ST 800385B 15167 $ (1,507.78) BANKRUPTCY FOR JIMMY MACS BONNELL FAMILY LLC 225 SW 7TH ST IRRIGATION 250518B 5108 $ 227.11 BANKRUPTCY FOR JIMMY MACS KMART 440 RAINIER AVE S 240582BR 21998 $ (4,764.071 BANKRUPTCY KMART GREATER HIGHLAND LLC 2828 SUNSET LN NE 980099 16137 $ 2,936.36 BEAUTY SCHOOL CLOSED/UNCOLLECTIBLE JOHNNY ANGELS 3150 NE SUNSETBL 980219 16223 $ 582.12 BUSINESS CLOSED//UNCOLLECTIBLE ANMARCO 520 MONSTER RD SW 980065 16103 $ 3,251.96 BUSINESS CLOSED/UNCOLLECTIBLE AUTO CONNECTIONS INC 515 MONSTER RD SW 980298 16286 $ (447,381 BUSINESS CLOSED/UNCOLLECTIBLE DOVE MINISTRIES 97 S TOBIN ST 980397 16370 $ 380.38 BUSINESS CLOSED/UNCOLLECTIBLE HILAND MEDICAL CENTER 2838 NE SUNSET BLVD 980165 16184 $ 1 174.981 BUSINESS CLOSED/UNCOLLECTIBLE HORIZONS WEST 607 S 3RD ST 980378 16351 $ 580.84 BUSINESS CLOSED/UNCOLLECTIBLE MAYTAG VILLAGESQUARE 1222 BRONSON WAY N 980077 16115 $ 601.87 BUSINESS CLOSED/UNCOLLECTIBLE MOBIL COMMERCIAL AUTO 302 WHITWORTH AVE S 980050 16088 $ 311.74 BUSINESS CLOSED/UNCOLLECTIBLE MOBIL ONE AUTO 302 WHITWORTH AV S 980264 16253 $ 495.54 BUSINESS CLOSED/UNCOLLECTIBLE NICKS TLC 315 SE SUNSET BL #A 980427 16400 $ 993.52 BUSINESS CLOSED/UNCOLLECTIBLE NO BULL SALOON 1190 SUNSET BL NE 980206 16215 $ 241.08 BUSINESS CLOSED/UNCOLLECTIBLE REGIS CORPORATION #6773 601 S GRADY WY 980421 16394 $ 580.67) BUSINESS CLOSED/UNCOLLECTIBLE VILLAGE SQUARE DELI AND ESPRESSO 1222 BRONSON WAY N 980066 16104 $ 515.17 BUSINESS CLOSED/UNCOLLECTIBLE A&M WAREHOUSES 801 SW 16TH ST 980388 16361 $ 29 642.52 BUSINESS GONE/BANKRUPTCY/UNCOLLECTIBLE Rarl np.ht Mmmn ?AAA TTwrnT T Rrmw R WRrm ('1FRC —;—i NA—h )nnd vier)—, inn nn CITY OF RENTON OUTSTANDING CHARGES DEEMED UNCOLLECTIBLE OVER $100.00 NAME SERVICE ADDRESS REF # CUST # AMOUNT REASON GOLDEN BRUSH 930 HARRINGTON AVE NE 980069 16107 $ (2,665.821 BUSINIESS CLOSED 11/2002 UNCOLLECTIBLE CHRIS JANSEN 618 PARK AV N 980031 16069 $ 233.86 DELETED ACCOUNT/UNCOLLECTIBLE KEN KING 350 SUNSET VL N #B 980075 16113 $ (21 1.31) DELETED ACCOUNT/UNCOLLECTIBLE VICTORIA GILLAN 201 UNION AVE SE UNIT 27 970027A 15815 $ 215.74 DELETED ACCOUNT/UNCOLLECTIBLE RENTON CIVIC THEATER 1010 THOMAS AVE SW 980103 16141 $ 6,221.95) UNCOLLECTIBLE. VIRGIL FOX 1212 SW 16TH ST 650387 13097 $ (1,093.891 SERVICE GONE W BRYANT 1316 BRONSON WY N 010178 134 $ (2,403.46) SERVICE GONE CHRIS STEVENSON 2100 LK WA BLVD N 950079 15558 $ 698.89) TRAILER PARK REDEVELOPED/UNCOLLECTIBLE FRANK ZSITVAY 2100 LK WA BL N 950081 15560 $ 215.56 TRAILER PARK REDEVELOPED/UNCOLLECTIBLE GORDON COOPER 2100 LK WA BL N 950102 15580 $ 283.18 TRAILER PARK REDEVELOPED/UNCOLLECTIBLE JEFFREY BOYER 2100 LK WA BL N 950085 15564 $ (479,401 TRAILER PARK REDEVELOPED/UNCOLLECTIBLE KATHERIN STOPHER 2100 LAKE WASH BL N 950052 15532 $ (176.11) TRAILER PARK REDEVELOPED/UNCOLLECTIBLE V & N CONSTRUCTION 1005 GRANT AV S 980968 16738 $ (524.81) UNCOLLECTIBLE TEMP GARBAGE STEVE SCHECTER 7227 S 180TH ST 310991 6475 $ (581.55) UNCOLLECTIBLE OLD CHARGES/NO LIEN BECK PETROLEUM 4044 NE SUNSET BL 980944 16714 $ (303.791 UNCOLLECTIBLE TEMP GARB A -AFFORDABLE ENTERPRISES 1164 ABERDEEN AV NE 980710 16480 $ (118.94) UNCOLLECTIBLE TEMP GARBAGE AMERICAN APEX CORP 280 2W 43RD ST 980631 16460 $ 601.49 UNCOLLECTIBLE TEMP GARBAGE CASLE ROCK 1600 S EAGLE RIDGE DR 980010 16048 $ 1,449.89 UNCOLLECTIBLE TEMP GARBAGE CENTRAL CONTRACTING INC 601 MAIN AV S 980856 16626 $ 1,604.79 UNCOLLECTIBLE TEMP GARBAGE CHRIS LONG 1901 HARRINGTON CR NE 980638 16467 $ 275.55 UNCOLLECTIBLE TEMP GARBAGE " CONVERGENT COMMUNICATIONS 500 NACHES AV SW STE 101 980624 16453 $ 165.32 UNCOLLECTIBLE TEMP GARBAGE EDWARD BEETEM 1507 KIRKLAND AV NE 980907 16677 $ 330.24 UNCOLLECTIBLE TEMP GARBAGE HENRY BUILDERS 3600 MONTEREY CT NE 980901 16671 $ (457.041UNCOLLECTIBLE TEMP GARBAGE LEADING EDGE CONSTRUCTION 2205 DUVALL AV NE 980904 16674 $ (728,15) UNCOLLECTIBLE TEMP GARBAGE ON THE LEVEL REPAIR 851 MONROE AV NE 980726 16496 $ 127.70 UNCOLLECTIBLE TEMP GARBAGE PATRICIA CRABTREE 1025 MONROE AV NE 980887 16657 $ (229.67) UNCOLLECTIBLE TEMP GARBAGE PATS ROOF CARE 911 NE 2ND ST 980786 16556 $ (1,024.221 UNCOLLECTIBLE TEMP GARBAGE TERRY SMITH 908 FERNDALE CR NE 980961 16731 $ (507.02) UNCOLLECTIBLE TEMP GARBAGE TJ & CO 1053 LYNNWOOD AV NE 980848 16618 $ 674.68 UNCOLLECTIBLE TEMP GARBAGE WASTE MGMT ORANGE COUNTY 801 SW 16TH ST 980615 16444 $ 3,018.26 UNCOLLECTIBLE TEMP GARBAGE TRICON BUILDERS 1808 GLENNWOOD AV SE 980793 16563 $ 449.00 UNCOLLECTIBLE TEMP GARBAGE SLAPSHOT 432 PARK AV N 020066 242 $ (3,780.26) UNCOLLECTIBLE/PRIOR BUSINESS GONE TOTAL UTILITY UNCOLLECTIBLES $ 90,819.08 CITY OF RENTON OUTSTANDING CHARGES DEEMED UNCOLLECTIBLE OVER $100.00 NSF CHECKS NAME I CHECK DATE AMOUNT COMMUNITY CENTER Bland, Shalimar 6/26/2001 $ 170.00 Morrow, Raymond J 7/3/2002 $ 120.00 Kieke, Michael C 9/19/2002 $ 168.00 Subtotal Community Center $ 458.00 MAPLEWOOD GOLF COURSE Zachow, Douglas 3/29/2001 $ 174.99 Blair, Wend 4/26/2001 $ 113.75 Blair, Wend 5/3/2001 $ 150.00 Blair, Wend 5/10/2001 $ 102.20 McKinney, Ronald 9/5/2001 $ 671.90 Meyer, Theresa 9/6/2001 $ 242.99 Harris, John 9/26/2002 $ 215.25 Ra mundo, Ramon T 10/10/2002 $ 179.42 Rose, Brandon Lee 10/10/2002 $ 136.97 Subtotal Maplewood Golf Course $ 1,987.4 POLICE DEPARTMENT Smith Charlete 11/29/2000 $ (185.00 Wiggins, Anthony6/4/2001 $ 345.00 Dollente, Jesse 11/21/2001 $ 186.00 Mills, Gloria Jean 1/11/2002 $ 300.00 Subtotal Police Department $ 1,016.00 PLANNING BUILDING PUBLIC WORKS Gordon Construction 2/16/2001 $ 820.00 Subtotal PBPW $ 820.00 TOTAL ALL NSF'S OVER $100.01 $ 4,281.47 TOTAL REQUESTS FOR WRITE OFF $ 95,100.55 Electronic Home Detention Electronic Home Detention Electronic Home Detention Electronic Home Detention Ralf Tlrht Me—n 9nni 1 TNr.OT.T.RCITTRT.F. wRTTR OOPS ve."innl Mwrrh 7nnd vlcovnr i no no FINANCE COMMITTEE REPORT March 22, 2004 ArPROVEo By CiTV COUNCIL Date �a O y _' APPROVAL OF CLAIMS AND PAYROLL VOUCHERS The Finance Committee approves for payment on March 22, 2004, claim vouchers 224814-225248 and 1 wire transfers, totaling $2,452,011.51 , and 572 direct deposits, payroll vouchers 49621- 49854, and 1 wire transfer, totaling $1,836,021.13 . R dy Corman, Chair Denis Law, Vice -Chair Toni Nelson, Member TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT March 22, 2004 Renton Avenue South Traffic Operation (Referred March 15, 2004) APPPIVED BY C."Til COUNCIL ` Date The Transportation/Aviation Committee recommends that Council authorize the Administration to direct Staff to make the following traffic revisions on Renton Avenue South: 1. Prohibit parking for approximately 120 feet initially in the vicinity of the crest vertical curve at 532, 530 and 526 Renton Avenue South. After evaluation of the effect on the safety of two-way traffic, additional parking prohibition and/or striping may be installed. 2. Investigate warrants for additional Stop signs and install stop signs as required at: S 3rd St. / Cedar Avenue S, S 3rd St. / Renton Ave S, and Renton Ave. S / Beacon Way S. 3. Investigate warrants for crosswalks. and install crosswalks as required at Renton Avenue S / S 7d' St. and Renton Avenue S / S 3rd St. 4. Install an additional Yield to Uphill Traffic sign. The Committee further recommends that Staff revisit this issue to make sure traffic safety issues are resolved. Marcie Palmer, Chair r andy Corman, Vice Chair Denis W. Law, Substitute Member cc: Karl Hamilton Bob Cavanaugh Connie Brundage H:Trans/admin/committreport/2004/Renton Hill committee Report CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 4-4-100 OF CHAPTER 4, CITY-WIDE PROPERTY DEVELOPMENT STANDARDS, OF TITLE IV (DEVELOPMENT REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" TO ALLOW FREESTANDING SIGN HEIGHT OF 50 FEET FOR MOTOR VEHICLE DEALERSHIPS WITH OVER ONE ACRE OF CONTIGUOUS OWNERSHIP OR CONTROL LOCATED WITHIN THE AUTO MALL AREA. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. Section 4-4-100.E.3.b of Chapter 4, "City -Wide Property Development Standards," of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: b. Signs Outside City Center Sign Regulation Area: The height limitation for freestanding, ground, projecting and combination signs shall be the maximum height of the zone or forty feet (40'), whichever is less. Roof signs may extend twenty feet (20') above the parapet wall. This Section shall not apply to those signs covered by Subsection E.5.e of this Section, Large Retail Uses, or subsection H of this Section, City Center Sign Regulations, or Subsection E.51ii of this Section, Motor Vehicle Dealership Over One Acre of Contiguous Ownership or Control Located within the Auto Mall Area(s). SECTION II. Section 4-4-100.E.5.f.ii of Chapter 4, "City -Wide Property Development Standards," of Title IV (Development Regulations) of Ordinance No. 4260 entitled 1 ORDINANCE NO. "Code of General Ordinances of the City of Renton, Washington" is hereby amended to read as follows: ii. Freestanding Signs: Each dealership is allowed: One freestanding sign per street frontage not to exceed an area greater than one and one-half (1-1/2) square feet for each lineal foot of property frontage that the business occupies up to a.maximum of two hundred (200) square feet per sign face, and a maximum of four hundred (400) square feet including all sign faces, and not to exceed fifty (50) feet in height; or • One freestanding sign per street frontage not to exceed an area greater than one and one-half (1-1/2) square feet for each lineal foot of property frontage, up to a maximum of one hundred fifty (150) square feet per sign face and a maximum of three hundred (300) square feet including all sign faces, and not to exceed fifty (50) feet in height. In addition, each dealership is allowed a maximum of two (2) accessory ground signs per street frontage, each for a separate business activity located on the property that can reasonably be related to the primary business. These signs shall not exceed a height of ten feet (10') and a total sign area of twenty five (25) square feet if single faced, or fifty (50) square feet including all sign faces. The accessory signs must also maintain a minimum twenty foot (20') setback and be no closer than one hundred fifty feet (150') to any other accessory ground sign. One electronic message board sign is permitted as a wall sign, under marquee sign, or freestanding sign as allowed by the provisions stated above. SECTION III. This Ordinance shall be effective upon its passage, approval, and 4 ORDINANCE NO. five days after its publication. PASSED BY THE CITY COUNCIL this day of , 2004. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1094:3/16/04:ma Kathy Keolker-Wheeler, Mayor , 2004. 3 31.__ 17, ____ . . HU S From: <AngclSandel@aol.com> rl_.7__. T is-,- - rn- -i - #:G#i#y I-eolhei- JYileelef Date: Thursday - March 1 20A ieYlli l' E iir 'iSul ject— Subject oas ierd# �'�i �uaZ,afCen. 3-aa-oy We are having a growing problem in the Highlands area of Gas Powered 'Motor i;. t311Wi' i aiiil yiJiitis i.11ilul'Ci:1'ir3i bo,3hS f3fai: iailiiC: 110 y.3#1 lift i?37 t;C13: booming down the street at tremendous speeds, going through cars, some with 1__3___.e-- 7 t 7_. ' 3- Si 3 t A O_7T [li3 IlGlifiei.5, ailil li.iltiliilg tli�ill Citl tilt siiiCi�'aiiis iltf•� sitirci.:s i11i:i IIt CI1G .`idC.I I --I- ol if�� �eiit T t 1lt 11 ,� 7t' u,, ;zvvt'ell 1fGi l7f €ii iiu i Sys el -IF rfe { iiticCilii✓ ilicy are dangerous for children 13 and under. They do not pay attention to cars, just doiJlla tl� y \n'a[it UALifdilf eri :s it:-C:.I:i_ , �n i.el #il this matter 'vl?E„i # I?e greatfully appreciated by several residents. Sandel DeMastus President l ilgiItandt tit= ► :�€ 3ity P. D. 8oX a 0 L11 �f en�on, LV A 98059 _ mil li7.i i �_ 7 N13 IA J� t iI:t1I14t� � Lft'i3=�:.___ 3;L,•"t1�i