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Home My WebLink AboutAdden 10DOT Form 140-063 Revised 09/2005 Supplemental Agreement Number Organization and Address Phone: Original Agreement Number Project Number Execution Date Completion Date Project Title New Maximum Amount Payable Description of Work The Local Agency of desires to supplement the agreement entered in to with and executed on DQGLGHQWL¿HGDV$JUHHPHQW1R $OOSURYLVLRQVLQWKHEDVLFDJUHHPHQWUHPDLQLQHႇHFWH[FHSWDVH[SUHVVO\PRGL¿HGE\WKLVVXSSOHPHQW The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: II 6HFWLRQ,97,0()25%(*,11,1*$1'&203/(7,21LVDPHQGHGWRFKDQJHWKHQXPEHURIFDOHQGDUGD\V for completion of the work to read: III 6HFWLRQ93$<0(17VKDOOEHDPHQGHGDVIROORZV DVVHWIRUWKLQWKHDWWDFKHG([KLELW$DQGE\WKLVUHIHUHQFHPDGHDSDUWRIWKLVVXSSOHPHQW If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate VSDFHVEHORZDQGUHWXUQWRWKLVRႈFHIRU¿QDODFWLRQ By: By: Consultant Signature City of Renton KPG Psomas Inc. 10/23/2015 CAG-15-089 See attached Exhibit 10. No Change This Supplemental Agreement will change the maximum amount payable as follows: (Original Contract) $3,173,539 + (Sup 10) $96,859 = $3,270,398. 10 CAG-15-089 KPG Psomas Inc. 3131 Elliott Ave Suite 400 Seattle, WA 98121 253-627-0720 TED4003813 10/23/2015 12/31/2026 Rainier Ave S - Phase 4 (S 3rd St to NW 3rd Pl) (Original Contract) $3,173,539 + (Sup 10) $96,859 = $3,270,398 Budget amendment for additional Right of Way Services, project meetings, and team coordination efforts. KPG Psomas Inc. CAG-15-089, Adden #10-22 Mayor Armondo Pavone 5-20-2022 ATTEST: Jason A. 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According to our March 9, 2022, invoice, we have now exceeded the budget by $50,689.43. Combined with unbilled charges, this comes to $65,480.20 overall. We had hoped the remainder of the budget would be sufficient, but another agent and project support person had to be added onto the project to meet the City’s demands/deadlines. When we originally requested a budget amendment based off the November 10, 2021, invoice, we had approximately $17,000.00 left in the acquisition budget, and depleted this amount on the December invoice, leading to the need to ask for a budget increase for the following reasons: x Overage stems primarily from a underestimate of the length of time and level of effort required to complete each of the acquisition tasks with the City’s legal team x Lengthy status meetings (From September through December, we have had about 5 hours per week dedicated to this task for both Malisa and Dianna) x Running a dual process of getting Possession and Use Agreements along with standard process of negotiating to obtain conveyances x Additional work with Rainier Title and City’s legal team dealing with the escrow related issue of not allowing the city to accept risk not to clear Deeds of Trust when compensation is less than $25,000 x Lengthy process for document review/edits with legal resulting in several go arounds to finalize documentation, including the Escrow Agreements which were not within the original scope x Additional work with Rainier Title on Escrow Agreements as they did not approve of the final forms from legal, but would not provide feedback until they were signed around and submitted, resulting in the need to make multiple long-distance trips to multiple property owners for resigning Project: Rainier Avenue S Corridor Improvements – Phase 4 (S 3rd St to NW 3rd Pl) April 1, 2022 PPagee 22 off 3Creating Land Solutions for the Public Good x Conveyance documents – Epic prepared them based on the templates provided, legal made numerous changes, we spent many hours updating documents only to find out that the City prepared them as well – we did not get communication from the City to stop this effort x Condemnation Notices – the City did not provide notification to Epic that the letters were mailed so we had many hours dealing with property owners on the impacts of the letter x Extra consultation with WSDOT to review documents from City legal for compliance x Shifts in guidance/direction has caused rework and multiple extra trips to Renton to get documents re-signed by property owners. Since then, direction has continued to shift, and work needed to proceed. We have exceeded the budget for the following reasons: x Continuum of numerous meetings per week with the City, their legal counsel, and outside counsel. Separate meetings have needed to be held due to the City’s counsel have a conflict of interest on several parcels, and outside counsel being hired on x Several changes back and forth on Possession and Use Agreements due to Rainier Title taking issue with them and seeking specific items on Possession and Use Escrow Agreements x Change in direction in handling closings as Rainier Title would not record possession and use agreements, clear encumbrances, or hold funds. This required extra coordination/research into other options to close properties x Increase in hours spent communicating with property owners due to the multiple changes in direction with closing processes x Multiple parcels were recommended for condemnation by legal counsel, requiring other agents to assist in preparing files to be sent to counsel x Several files that were sent to counsel for condemnation were given back to Epic to continue negotiations and obtain conveyances, resulting in files being reopened on Epic’s end x Unforeseen delays in communications with property owners due to COVID related staffing shortages (majority of the properties impacted are small businesses) Additional fees have been provided based on the following items in the scope left to complete: 1. Right of Way Services Project Management 2. Property Rights Acquisition/Negotiations 3. Eminent Domain/Condemnation Support 4. WSDOT Right of Way Certification Consultation for a Cert 3, then for a Cert 1 Additional fees for the above items left to complete, have been combined with the previous overages in the table on the following page. Project: Rainier Avenue S Corridor Improvements – Phase 4 (S 3rd St to NW 3rd Pl) April 1, 2022 PPagee 33 off 3Creating Land Solutions for the Public Good BUDGET INCREASE PROPOSAL – This is a not to exceed fee proposal. Epic will look for efficiencies whenever possible to preserve and stay within budget. Fees will be billed based on time and expense. Invoices for hourly charges, supported by description of work, and for reimbursable costs, supported by copies of original bills, invoices, expense account and other miscellaneous supporting data, shall be submitted monthly. ASSUMPTIONS Assumes all original assumptions as provided in the original scope and fee letter dated February 13, 2020, remain the same with the additional: 1. Assumes 1 submittal to WSDOT for a Certificate #3 2. Assumes 1 submittal to WSDOT for a Certificate #1 CLOSING If you have any questions, please don’t hesitate to contact me at (360) 350-4815 or mmercado@epicland.com. We look forward to continuing our work with KPG and the City of Renton on this project. Sincerely, EPIC LAND SOLUTIONS, INC. Malisa Mercado Malisa Mercado Project Manager (360) 350-4815 mmercado@epicland.com Real Estate Services Task Total Cost Per Task 1. Project Management (Meetings, File maintenance, Status reports, etc.), Acquisition services to complete remaining files, Eminent Domain/Condemnation Support, WSDOT Right of Way Certification Consultation/Support for Cert 3, WSDOT Right of Way Certification Consultation/Support for a Cert 1 $ 16,968.00 2. Overages $ 65,480.20 Sub Total $ 82,448.20 Total Cost $ 82,500.00