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HomeMy WebLinkAboutCouncil 07/11/2005AGENDA RENTON CITY COUNCIL REGULAR MEETING July 11, 2005 Monday, 7:30 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION: Washington Alaska Military Cable and Telegraph System (WAMCATS) Day - July 13, 2005 4. SPECIAL PRESENTATIONS: a. "Grease" Teen Musical Preview b. Communities in Schools in Renton Recognition 5. PUBLIC HEARING: 2006 - 2011 Six -Year Transportation Improvement Program (TIP) 6. ADMINISTRATIVE REPORT 7. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 8. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of June 27, 2005. Council concur. b. Mayor Keolker-Wheeler appoints John G. DuBois, 1608 Davis Ave. S., Renton, 98055, to the Library Board for a five-year term expiring 6/1/2009. Refer to Community Services Committee. c. Administrative, Judicial and Legal Services Department requests authorization to hire Linda Herzog as Interim Assistant to the Chief Administrative Officer at Step E of the salary range through the end of 2005. Council concur. d. City Clerk reports the official population of the City of Renton as of April 1, 2005, to be 56,840 as calculated by the State of Washington Office of Financial Management. Information. e. City Clerk reports bid opening on 6/30/2005 for CAG-05-085, Talbot Hill Water Main Replacement Phase II; seven bids; engineer's estimate $736,287.68; and submits staff recommendation to award the contract to the low bidder, VJM Construction Co., Inc., in the amount of $666,822.14. Council concur. f. City Clerk reports bid opening on 6/22/2005 for CAG-05-089, City Hall P-3 Parking Lot Resurfacing; one bid; engineer's estimate $100,000; and submits staff recommendation to award the contract to the sole bidder, Epic Construction, LLC, in the amount of $118,374.40. Refer to Finance Committee. g. Development Services Division recommends approval, with conditions, of the Shamrock Heights II Final Plat; eleven single-family lots on 4.8 acres located west of Lyons Ave. NE, east of Jericho Ave. NE, and north of NE 4th St. (FP-04-148); and approval to release various utility and drainage easements related to the plat which are no longer necessary to the City. Council concur. (See 11. for resolution.) (CONTINUED ON REVERSE SIDE) h. Economic Development, Neighborhoods and Strategic Planning Department recommends approval to remove residential uses from the Commercial Arterial zone. Refer to Planning and Development Committee. i. Economic Development, Neighborhoods and Strategic Planning Department recommends approval to fund five projects and four newsletters totaling $21,616 through its 2005 Neighborhood Grant Program, and approval to conduct a second round of funding with a deadline of 9/30/2005. Refer to Community Services Committee. j. Finance and Information Services Department recommends approval of the Financial Management Policies to be included in the proposed 2006 Budget, and recommends approval of an annual review of the policies. Refer to Finance Committee. k. Police Department recommends approval of an agreement in the amount of $83,348 with New World Systems Corporation for the maintenance of the Police Department's records management software. Council concur. 1. Police Department recommends approval of Addendum #1 to CAG-03-080, Valley Special Response Team interlocal cooperative agreement, which establishes how to process and respond to claims and lawsuits. Refer to Public Safety Committee. m. Transportation Systems Division recommends denial of an addendum to LAG-86-003, airport lease with Bosair, LLC, to allow flight training services, aircraft rental, and pilot supplies sales; and denial of an operating permit and agreement with AcuWings, LLC. Refer to Transportation (Aviation) Committee. n. Transportation Systems Division recommends approval of the honorary naming of the Renton Municipal Airport as Clayton Scott Field. Refer to Transportation (Aviation) Committee. o. Transportation Systems Division recommends approval to revert the Cedar River Hangar Limited Partnership's hangar buildings to City ownership, and to apply the City's monthly hangar rental rates to the Cedar River hangars. Refer to Transportation (Aviation) Committee. p. Transportation Systems Division recommends approval of the 2006 Program Project Funding Status Report for submittal to the Transportation Improvement Board certifying committed Renton funds for the Maple Valley Hwy. (SR-169) Improvements project. Refer to Transportation (Aviation) Committee. q. Transportation Systems Division submits CAG-04-119, Monster Rd. Bridge Repair; and requests approval of the project, authorization for final pay estimate in the amount of $62,350, commencement of 60-day lien period, and release of retained amount of $23,935.55 to Mowat Construction Company, contractor, if all required releases are obtained. Council concur. r. Utility Systems Division reports submittal of the appraisal performed for the vacation of a portion of Lyons Ave. NE (VAC-04-002; Bales Limited Partnership), and requests that Council accept the appraisal and set compensation for the right-of-way at $13,100. Council concur. s. Utility Systems Division recommends approval of the Water Resource Inventory Area (WRIA) 8 Chinook Salmon Conservation Plan. Refer to Utilities Committee. t. Utility Systems Division submits CAG-04-027, SW 7th St. Drainage Improvement Phase II; and requests approval of the project, authorization for final pay estimate in the amount of $15,248.50, commencement of 60-day lien period, and release of retainage bond to Frank Coluccio Construction Company, contractor, if all required releases are obtained. Council concur. 9. CORRESPONDENCE 10. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Finance Committee: Vouchers; Reclassification of Four Positions b. Planning & Development Committee: Pool Brothers Construction N. 14th St. Vacation Compensation 11. RESOLUTIONS AND ORDINANCES Resolution: Shamrock Heights II Final Plat (see 8.g.) (CONTINUED ON NEXT PAGE) Ordinances for second and final reading: a. Multi -family housing property tax exemption modifications (1st reading 6/27/2005) b. Race attendance prohibition (1st reading 6/27/2005) 12. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 13. AUDIENCE COMMENT 14. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Council Conference Room 5:30 p.m. Emerging Issues Council Chambers Approximately 6:00 p.m. Heather Downs Park Design Update; Financial Management Policies 0 Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES. & THURS. AT 11:00 AM & 9:00 PM, WED. & FRI. AT 9:00 AM & 7:00 PM AND SAT. & SUN. AT 1:00 PM & 9:00 PM RENTON CITY COUNCIL Regular Meeting July 11, 2005 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker-Wheeler called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF TERRI BRIERE, Council President; MARCIE PALMER; DON PERSSON; COUNCILMEMBERS RANDY CORMAN; TONI NELSON; DENIS LAW. MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL EXCUSE ABSENT COUNCILMAN DAN CLAWSON. CARRIED. CITY STAFF IN KATHY KEOLKER-WHEELER, Mayor; JAY COVINGTON, Chief ATTENDANCE Administrative Officer; ZANETTA FONTES, Assistant City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; SANDRA MEYER, Transportation Systems Director; NICK AFZALI, Planning and Programming Supervisor; DENNIS CULP, Community Services Administrator; SYLVIA ALLEN, Recreation Director; VINCENT ORDUNA, Cultural Arts Coordinator; COMMANDER KATIE MCCLINCY, Police Department. PROCLAMATION A proclamation by Mayor Keolker-Wheeler was read declaring the day of July ACS-505th WAMCATS Day - 13, 2005, to be "ACS (Alaska Communication System) - 505th WAMCATS July 13, 2005 (Washington Alaska Military Cable and Telegraph System) Day" in the City of Renton and encouraging all citizens to join in this special observance. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL CONCUR IN THE PROCLAMATION AS READ. CARRIED. SPECIAL Sylvia Allen, Recreation Director, announced that Renton's annual 2005 PRESENTATIONS summer teen musical "Grease" will run from July 15th to July 31st at Carco Community Services: "Grease" Theatre. Stating that this is the 20th musical presented, Ms. Allen noted that Teen Musical Performance teen musical alumni have been invited to take part in the 20th anniversary Excerpts celebration. Vincent Orduna, Cultural Arts Coordinator, pointed out that many teen musical alumni have continued in their pursuit of the arts. He introduced performers Mack Miller, Matthew Ehle, and Phuong Mai Pham who entertained the audience with two sample numbers from the show. Community Services: Communities in Schools of Renton (CISR) Board of Directors representatives Communities in Schools of Roger Paulsen and Bethany Wong presented Councilman Persson with a Renton Recognition of certificate of appreciation for his contributions to the organization. Mr. Paulsen Councilman Don Persson explained that CISR, which was founded in 1994, is a local non-profit organization whose mission is to champion the connection of community resources with schools to help children stay in school and prepare for life. Mr. Paulsen praised Councilman Persson's contributions, noting his involvement in the formation of the organization and his service on the Board of Directors for five consecutive two-year terms. Ms. Wong also thanked Councilman Persson for his vision and contributions. PUBLIC HEARING This being the date set and proper notices having been posted and published in Transportation: 2006-2011 TIP accordance with local and State laws, Mayor Keolker-Wheeler opened the public hearing to consider the annual update of the Six -Year Transportation Improvement Program (TIP), 2006 - 2011. July 11, 2005 Renton City Council Minutes Page 245 Sandra Meyer, Transportation Systems Director, indicated that the Six -Year TIP serves as the Transportation Division's intended budget for the first year (2006), and the remaining years represent a plan. She reviewed the City's largest projects associated with the 2006 budget, and noted the City's accomplishments in the regional arenas, such as the I-405 Corridor program. Nick Afzali, Planning and Programming Supervisor, explained that the TIP, updated each year, is mandated by State law. The plan supports Renton's Comprehensive Plan and business plan goals, the State Growth Management Act, and transportation element goals. Mr. Afzali highlighted the accomplishments in 2004, which include the 30% design of the Strander Blvd. (E. Valley Hwy. to W. Valley Hwy.) project, and the S. Lake Washington roadway improvements project; the 100% design of all phases of the SR-169 improvements project, the Monster Rd. Bridge repair project, and the Lake Washington Blvd. slip plane project; and the construction of the SW 7th St. and Lind Ave. SW signal. Continuing with the project highlights for 2005, Mr. Afzali indicated that the 100% design will be completed for the South Lake Washington roadway project, the Strander Blvd. (Phase 1 and Segment 1) project, and the Duvall Ave. project. He noted that the Monster Rd. Bridge repair and Lake Washington Blvd. slip plane construction projects were completed, and that construction will start on the following projects: Strander Blvd. (Phase 1 and Segment 1), SR-169 (Phase 1), S. 4th St. and Burnett Ave. S. intersection, and Sunset Blvd. and Duvall Ave. intersection. Mr. Afzali reviewed the programming and planning highlights for 2005, which include the completion of major milestones for the 1-405 Corridor program, the completion of the Rainier Ave. Corridor Study, the approval of the NE 3rd and 4th Street Corridor Study, and the initiation of the Sunset/Park and Grady Way corridor studies. Additionally Mr. Afzali detailed the progress on four major projects: S. Lake Washington roadway improvements, SW 27th St. and Strander Blvd. extension, Rainier Corridor, and I-405 improvements. In regards to transportation project funding, Mr. Afzali noted that the estimated expenditure plan over the next six years totals $161,624,590 of which $91,234,400 is unfunded and $70,390,190 is funded. He described the various funding sources and reviewed the 2004/2005 grants, which total $10,223,993. Mr. Afzali concluded by reviewing the three new projects added to the TIP: Rainier Ave. (S. 4th Pl. to S. 2nd St.) pedestrian and transit improvements, Hardie Ave. SW transit and multimodal improvements, and the May Creek Bridge replacement. Public comment was invited. There being none, it was MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2005 and beyond. Items noted included: On July 7th, the Sound Transit Executive and Finance Committees heard presentations on the joint HOV and Transit Action plan between Sound Transit, Renton, and Tukwila. This proposal involves a change to Sound Move in order to add Renton's Strander Boulevard and Rainier/Hardie July 11, 2005 Renton City Council Minutes Page 246 projects to the Sound Transit project list and for Sound Transit to provide funding for these projects. The two Sound Transit committees supported going forward with this proposal. The proposal will be presented to the Eastside Transportation Partnership and the South King County Transportation Board in August in the hopes of bringing it to the Sound Transit Board for action in September. AUDIENCE COMMENT James Magnuson, 523 Union Ave. NE, Renton, 98059, stated that he is unable Citizen Comment: Magnuson - to obtain building permits for his subdivision project at NE 12th St. and Highlands Sub -Area Plan Monroe Ave. NE due to the moratorium on new development in the Highlands Study Area Moratorium, Sub -Area Plan study area. He noted that restrictive covenants established in Exemption Request 1949 restrict the lot size on the property; thus, potential future higher density requirements will not affect the property. Mr. Magnuson requested an exemption from the moratorium. Mayor Keolker-Wheeler stated that the Administration is currently reviewing the issue of the restrictive covenants, and assured that Mr. Magnuson's situation will also be reviewed. Councilman Persson expressed the need to resolve this issue. Mayor Keolker- Wheeler confirmed that the Administration will report back to Council as soon as possible with a proposed solution. Citizen Comment: Johnson - Arland "Buzz" Johnson, 334 Wells Ave. S., #306, Renton, 98055, expressed Wells Ave S Speeding Traffic concern regarding the speeding traffic on Wells Ave. S. by the Spencer Court Apartments where he lives. He suggested the installation of a crosswalk or a stop sign to ensure the safety of pedestrians. Mayor Keolker-Wheeler stated that the matter will be investigated. Citizen Comment: Temple - Eric Temple, 625 S. 4th St., Renton, 98055, thanked the City for entering into Pavilion Building Lease, the lease with the Spirit of Washington for the Pavilion Building. He pointed BNSF Rail Corridor Purchase out that a number of people have expressed interest in using the facility. by King County On another subject, Mr. Temple noted that King County representatives will brief Committee of the Whole on July 18th on the issue of King County's potential acquisition of a rail corridor from Burlington Northern Santa Fe (BNSF) Railway. Mr. Temple indicated that he has discussed the issue with King County several times, and feels an understanding has been reached with regards to the Spirit of Washington Dinner Train. He expressed his support for the King County Council's action to enter into exclusive negotiations with BNSF to purchase the rail corridor. In response to the Mayor's inquiry concerning high capacity transit, Mr. Temple stated that overhead trackage rights are to be part of the negotiations. Councilman Corman indicated that some sections of the rail corridor are appropriate for high speed rail in the future; however, it is not appropriate for the section that goes through downtown Renton where high speed rail would be better placed to run along the freeway corridor. Mayor Keolker-Wheeler expressed her concern regarding high capacity transit running through downtown Renton, and stated that Council will be provided with background information on the matter prior to the Committee of the Whole meeting. July 11, 2005 Renton City Council Minutes Page 247 Citizen Comment: Hansen - Frank Hansen, 3329 S. 194th St., SeaTac, 98188, spoke in support of the Airport Honorary Name, honorary naming of the Renton Municipal Airport as Clayton Scott Field. He Clayton Scott Field highlighted Mr. Scott's contributions to the aviation industry, and urged Council's approval of the action. (See page 249 for further discussion on the matter.) Citizen Comment: Boswell - Kurt Boswell, 29426 179th Pl. SE, Kent, 98042, referred to consent agenda Bosair Airport Lease (LAG- item 8.m., the recommendation to deny the addendum to the airport lease with 86-003), AcuWings Operating Bosair, LLC, and the operating permit and agreement with AcuWings, LLC. Permit and Agreement He explained that the addendum allows the addition of flight training services, aircraft rental and the sale of pilot supplies, so that AcuWings, as lessee to Bosair, can lease space and provide those services. Mr. Boswell stated that the space has been unoccupied for over two years, and he requested that the Bosair lease addendum and the AcuWings operating permit be approved. Mayor Keolker-Wheeler noted that this item is listed for referral to the Transportation (Aviation) Committee. Citizen Comment: Acuner - Baha Acuner, 14130 SE 171st Way, Renton, 98058, spoke on the subject of Bosair Airport Lease (LAG- consent agenda item 8.m., the recommendation to deny the addendum to the 86-003), AcuWings Operating airport lease with Bosair, LLC, and the operating permit and agreement with Permit and Agreement AcuWings, LLC. Mr. Acuner stated that AcuWings wants to engage in flight training, aviation education and a pilot supplies business, and he was surprised at the recommendation for denial. He noted the driving -time convenience of having a flight school at the Renton Airport, the limited amount of flight training availability at the Airport, and the different services AcuWings plans to offer. Mr. Acuner requested that the recommendation to deny this action be reconsidered. CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. At the request of Councilman Corman, item 8.n. was removed for separate consideration Council Meeting Minutes of Approval of Council meeting minutes of June 27, 2005. Council concur. June 27, 2005 Appointment: Library Board Mayor Keolker-Wheeler appointed John G. DuBois, 1608 Davis Ave. S., Renton, 98055, to the Library Board for a five-year term expiring 6/l/2009. Refer to Community Services Committee. AJLS: Interim Assistant to the Administrative, Judicial and Legal Services Department requested authorization Chief Administrative Officer to hire Linda Herzog as Interim Assistant to the Chief Administrative Officer at Hire at Step E Step E of the salary range through the end of 2005. Council concur. City Clerk: 2005 Renton City Clerk reported the official population for the City of Renton as of April 1, Population 2005, to be 56,840 as calculated by the State of Washington Office of Financial Management. Information. CAG: 05-085, Talbot Hill City Clerk reported bid opening on 6/30/2005 for CAG-05-085, Talbot Hill Water Main Replacement Water Main Replacement Phase 11; seven bids; engineer's estimate Phase Il, VJM Construction $736,287.68; and submitted staff recommendation to award the contract to the low bidder, VIM Construction Co., Inc., in the amount of $666,822.14. Council concur. July 11, 2005 Renton City Council Minutes Page 248 CAG: 05-089, City Hall P-3 City Clerk reported bid opening on 6/22/2005 for CAG-05-089, City Hall P-3 Parking Lot Resurfacing, Epic Parking Lot Resurfacing; one bid; engineer's estimate $100,000; and submitted Construction staff recommendation to award the contract to the sole bidder, Epic Construction, LLC, in the amount of $118,374.40. Refer to Finance Committee. Plat: Shamrock Heights II, Development Services Division recommended approval, with conditions, of the Lyons Ave NE, FP-04-148, Shamrock Heights II Final Plat (FP-04-148); eleven single-family lots on 4.8 Release of Easements acres located west of Lyons Ave. NE, east of Jericho Ave. NE, and north of NE 4th St. Approval was also sought to release various utility and drainage easements related to the plat that are no longer necessary to the City. Council concur. (See page 250 for resolution.) Planning: Removal of Economic Development, Neighborhoods and Strategic Planning Department Residential Uses from recommended approval to remove residential uses from the Commercial Commercial Arterial Zone Arterial zone. Refer to Planning and Development Committee. EDNSP: 2005 Neighborhood Economic Development, Neighborhoods and Strategic Planning Department Grant Program recommended approval to fund five projects and four newsletters totaling $21,616 through its 2005 Neighborhood Grant Program, and approval to conduct a second round of funding with a deadline of 9/30/2005. Refer to Community Services Committee. Finance: Financial Finance and Information Services Department recommended approval of the Management Policies Financial Management Policies to be included in the proposed 2006 Budget, and recommended approval of an annual review of the policies. Refer to Finance Committee. Police: Records Management Police Department recommended approval of an agreement in the amount of Software Maintenance, New $83,348 with New World Systems Corporation for the maintenance of the World Systems Corporation Police Department's records management software. Council concur. Police: Valley Special Police Department recommended approval of Addendum #1 to CAG-03-080, Response Team Interlocal Valley Special Response Team interlocal cooperative agreement, to assist Agreement Addendum, CAG- agencies in processing and responding to claims and lawsuits. Refer to Public 03-080 Safety Committee. Airport: Bosair Lease (LAG- Transportation Systems Division recommended denial of an addendum to LAG- 86-003), AcuWings Operating 86-003, airport lease with Bosair, LLC, to allow flight training services, aircraft Permit and Agreement rental, and pilot supplies sales; and denial of an operating permit and agreement with AcuWings, LLC. Refer to Transportation (Aviation) Committee. Airport: Hangar Buildings Transportation Systems Division recommended approval to revert the Cedar Reversion to City Ownership River Hangar Limited Partnership's hangar buildings to City ownership, and to from Cedar River Hangar apply the City's monthly hangar rental rates to the Cedar River hangars. Refer Limited Partnership to Transportation (Aviation) Committee. Transportation: Maple Valley Transportation Systems Division recommended approval of the 2006 Program Hwy Improvements Project Project Funding Status Report for submittal to the Transportation Improvement Funding, TIB Board certifying committed Renton funds for the Maple Valley Hwy. (SR-169) Improvements project. Refer to Transportation (Aviation) Committee. CAG: 04-119, Monster Rd Transportation Systems Division submitted CAG-04-119, Monster Rd. Bridge Bridge Repair, Mowat Repair; and requested approval of the project, authorization for final pay Construction Company estimate in the amount of $62,350, commencement of 60-day lien period, and release of retained amount of $23,935.55 to Mowat Construction Company, contractor, if all required releases are obtained. Council concur. July 11, 2005 Renton City Council Minutes Page 249 Vacation: Lyons Ave NE, Utility Systems Division reported submittal of the appraisal performed for the Bales, VAC-04-002 vacation of a portion of Lyons Ave. NE, south of NE 4th St. (VAC-04-002; Bales Limited Partnership), and requested that Council accept the appraisal and set compensation for the right-of-way at $13,100. Council concur. ESA: WRIA 8 Chinook Utility Systems Division recommended approval of the Water Resource Salmon Conservation Plan Inventory Area (WRIA) 8 Chinook Salmon Conservation Plan. Refer to Utilities Committee. CAG: 04-027, SW 7th St Utility Systems Division submitted CAG-04-027, SW 7th St. Drainage Drainage Improvement Phase Improvement Phase 11; and requested approval of the project, authorization for II, Frank Coluccio Const Co final pay estimate in the amount of $15,248.50, commencement of 60-day lien period, and release of retainage bond to Frank Coluccio Construction Company, contractor, if all required releases are obtained. MOVED BY BRIERE, SECONDED BY LAW, COUNCIL APPROVE THE CONSENT AGENDA AS AMENDED TO REMOVE ITEM 8.n. FOR SEPARATE CONSIDERATION. CARRIED. Separate Consideration Transportation Systems Division recommended approval of the honorary Item 8.n. naming of the Renton Municipal Airport as Clayton Scott Field. Airport: Honorary Name, Councilwoman Palmer stated that Clayton Scott's 100th birthday is on July Clayton Scott Field 15th, and rather than referring the item to the Transportation (Aviation) Committee, she recommended approval. Councilman Corman expressed his support for the action. In response to Councilwoman Nelson's inquiry, Mayor Keolker-Wheeler stated that the Renton Municipal Airport will remain the legal name. In regards to the Airport signage, Councilwomen Nelson stated her preference to list "Renton Municipal Airport" first, and then "Clayton Scott Field." Councilman Corman noted the need to have a statue and plaque explaining the honorary naming, pointing out that a proposed statue will be privately funded. Councilman Persson stated that he wanted a cap placed on the expenditure for the Airport signage, so the $5,000 proposed by staff is not exceeded without further deliberation by Council. MOVED BY CORMAN, SECONDED BY PALMER, COUNCIL APPROVE THE HONORARY NAMING OF THE RENTON MUNICIPAL AIRPORT AS CLAYTON SCOTT FIELD WITH A $5,000 CAP ON THE EXPENDITURE FOR THE SIGNAGE. CARRIED. MOVED BY CORMAN, SECONDED BY LAW, COUNCIL AUTHORIZE THE ADMINISTRATION TO PREPARE A PROCLAMATION TO BE PRESENTED TO CLAYTON SCOTT AT HIS 100TH BIRTHDAY CELEBRATION ON JULY 15, 2005. CARRIED. UNFINISHED BUSINESS Finance Committee Chair Persson presented a report recommending approval Finance: Vouchers of Claim Vouchers 238902 - 239306 and two wire transfers totaling $2,662,714.34; and approval of Payroll Vouchers 58109 - 58506, one wire transfer, and 590 direct deposits totaling $1,998,413.29. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. July 11, 2005 Renton City Council Minutes Page 250 Human Resources: Finance Committee Chair Persson presented a report recommending Reclassification of Four concurrence in the staff recommendation to approve reclassification of Positions positions and pay ranges that do not require additional 2005 budget appropriation as follows: Police Manager, grade m34 to m36, $4,392 budget change through 2005; and Civil Engineer III (New Title - Utility/GIS Engineer), grade a27 to a31, $7,452 budget change through 2005. The above changes are effective 1/l/2005. Housing Assistance Specialist (New Title - Housing Repair Coordinator), grade a18 to a20, $1,708 budget change through 2005; and Housing Maintenance Worker (New Title - Housing Repair Technician), grade a07 to a08, $1,309 budget change through 2005. The above changes are effective 6/l/2005. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Planning & Development Planning and Development Committee Vice Chair Law presented a report Committee recommending concurrence in the staff recommendation for the N. 14th St. Vacation: N 14th St, Pool street vacation, located east of Lake Washington Blvd. N. and Gene Coulon Brothers Construction, VAC- Memorial Beach Park, to accept the appraisal and set compensation at $21,285 05-001 for the vacation (VAC-05-001; Pool Brothers Construction, LLC, petitioner). MOVED BY LAW, SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following resolution was presented for reading and adoption: ORDINANCES Resolution #3760 A resolution was read approving the Shamrock Heights H Final Plat; Plat: Shamrock Heights 11, approximately 4.8 acres located west of Lyons Ave. NE, east of Jericho Ave. Lyons Ave NE, FP-04-148 NE, and north of NE 4th St. (FP-04-148). MOVED BY BRIERE, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Planning: Multi -Family Second reading of the ordinance concerning the multi -family housing property Housing Property Tax tax exemption modifications was postponed. Exemption Modifications The following ordinance was presented for second and final reading and adoption: Ordinance #5149 An ordinance was read amending Title VI (Police Regulations) of City Code by Police: Street Racing Event adding Chapter 6-27, Race Attendance, that prohibits race attendance within a Attendance Prohibition "No Racing Zone" and imposes criminal penalties. MOVED BY LAW, SECONDED BY BRIERE, COUNCIL ADOPT THE ORDINANCE AS READ.* Assistant City Attorney Zanetta Fontes noted the ordinance language revision that occurred after the first reading of the ordinance. *ROLL CALL: ALL AYES. CARRIED. Responding to Councilman Corman's inquiry, Ms. Fontes confirmed that signs will be posted in the designated "No Racing Zone" areas. July 11, 2005 Renton City Council Minutes Page 251 w ADJOURNMENT MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL ADJOURN. CARRIED. Time: 9:05/p.1m. Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann July 11, 2005 RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR • Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING July 11, 2005 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE MON., 7/18 July 4th Illegal Fireworks Activities (Briere) 6:30 p.m. Report; Burlington Northern Santa Fe Right -of - Way Briefing by King County Council Representatives COMMUNITY SERVICES MON., 7/18 2005 Neighborhood Grants (1st Round); (Nelson) 4:30 p.m. Lack of Parking at Gene Coulon Beach Park for Class Attendance FINANCE (Persson) PLANNING & DEVELOPMENT (Clawson) PUBLIC SAFETY (Law) MON., 7/18 Vouchers; 5:30 p.m. City Hall P-3 Parking Lot Resurfacing Project Bid Award TRANSPORTATION (AVIATION) THURS., 7/14 (Palmer) 2:00 p.m. Street Closure Ordinance; Supplemental Street Lighting Standards; Six -Year Transportation Improvement Program; 2006 Maple Valley Hwy. Project Report with Transportation Improvement Board; WorldWind Helicopters Operating Agreement; Aero-Copters Operating Agreement; Airport T-Hangar Rent Increase UTILITIES THURS., 7/14 WRIA 8 Chinook Salmon Conservation (Gorman) 4:30 p.m. Plan; Johns Creek Outfall Stormwater System Concurrence with WSDOT; Utility Tax Exemption NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. CITY OF IZENTON Mayor Kathy Keoiker-Wheeler Wherec4; the Washington Alaska Military Cable and Telegraph System (WAMCATS) was established by an act of Congress in 1900; and Wherea4,, in 1936 Congress renamed WAMCATS as the Alaska Communication System (ACS), though it was still manned by the same army unit, composed mainly of volunteer enlistees from the states of Alaska and Washington; and Where W, the ACS built and maintained the civilian and defense radio, telephone, and cable system throughout Alaska with connections to Seattle, providing affordable long distance and local telephone service for the public in cities, small towns, and remote areas and lodges from 1901 to 1962; and Wheweak, the U.S. Air Force received the ACS system from the U.S. Army in 1962 and operated it jointly with their White Alice microwave system; and Wherea-5; in 1971 the Air Force sold the entire remaining system to RCA Alaska Communications System, with the provision that they build a satellite system that would provide communications to every village or community with a population greater than 25; and Where,CW, many of the present day technicians and executives, as well as some of the owners of small telephone companies in the bush, began their careers as technicians and pole climbers in the military - owned and operated Alaska Communications System; and Whe e,cw, a small number of the early members of WAMCATS, now in their late eighties and nineties, are surviving and involved in the 34th Annual Seattle Reunion and the 102nd anniversary of the ACS/WAMCATS; NOW, Therefore, I, Kathy Keolker-Wheeler, Mayor of the City of Renton, do hereby proclaim July 13, 2005, to be Acs-sos� wAMcArs Day in the City of Renton, and I encourage all citizens to join me in this special observance. In witness whereof, I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 1 lth day of July, 2005. �-A -" /dg4' Kathy K lker-Wheeler Mayor of the City of Renton, Washington 1055 South Grady Way - Renton, Washington 98055 - (425) 430-6500 / FAX"146523 R E N T O N ®Thisa AHEAD OF THE CURVE paper contains SO % recycled material, 30 % post consumer 2006 - 2011 Transportation Improvement Program (TIP) si Planning / Building / Public Works Department Transportation Systems Division Planning & Programming Section City Council, July 11, 2005 E) Purpose • Multi -year work and funding plan for the development of the Transportation facilities within the City • Required for State & Federal funding programs • Used to coordinate Transportation projects & programs with other jurisdictions and agencies • Reflects involvement with Citizens and Elected Officials • Mandated by State Law BEtaS-MI 71 z E) TIP Supports • Comprehensive Plan TIP sworla ay.rall obf-dwa and POW" of land wak downtown. CaPU FacIIIII" Plan, and 4anaporhtlon d.m ft • Growth Management Act TNa TIP Wo.upporta GMA In t.nna of Mandrs cmwlalw Y, and coordlnatIon .nmu • City's Business Plan TIP wppn the GWs bwlnaaa plan gook by wkmpaglog downtown rMavelop—M wal nWAborfwod ravtlaksadon, knWaMng the CWa Ynapa In the kammuntfy wM ,.plan and kdl-,.kV r glaW daalalmr that lap.d d. Cgy. • Transportation Element Goals Wall 7 3 1 0 2005 Highlights • Design —100% - South Lake Washington Roadway Project - Strander, Phase 1, Segment 1 (Federal Reserve Bank) - Duvall Avenue Projects (City and King County) • Construction completed — Monster Road Bridge Repair — Lake Washington Slip Plane Moll 7 1 Coure/ 11 aws G) 2005 Highlights(cont) • Construction starts - Strander, Phase 1, Segment 1 - SR 169, Phase 1 - South Renton - S 4° 1 Bumett Ave S Intersection - Sunset/Duva111ntersection - Sidewalk projects in the Highlands, Maplewood neighborhoods, South Portion of Benson Road, and completion of curb ramp In downtown • Ongoing Operations - Upgrade of Traffic Signal Emergency Opticom System - Completed second phase of Traffic Signal Safety Monitor Upgrades Will 17 2005 Highlights Planning and Programming • Completion of major milestones for 1-405 Corridor Program -Nickel and TPA projects • Significant grant/earmark procurement • Rainier Avenue Corridor Study • Approval of NE3rd/4th Corridor Study • Regional coordination with Sound Transit (phase I and Phase II) • Initiate Sunset/Park Corridor Study • Initiate Corridor Grady Way Study • Sub -area and RTID Coordination -2011 9 C-J& JW1f 1005 3 OSuccesses and Opportunities S. Lake Washington Roadway Improvements • The project will construct the needed roadway Improvements in the South Lake Washington area to support future redevelopment plans. Now roads and Intersections will be built and existing roadways will be widened/extended to provide adequate future traffic flows. Redevelopment is phased Into 2 districts, each having their own needed roadway Improvements. Roadways included In the project are Logan, Park, and Garden Avenues, and 8th, 81h, and 1 Oth Streets. EW6-2011 TIP .._" <_.. ._.=_ ..... .._ 10 E) Successes and Opportunities SW 27th Street / Strander Boulevard Extension Msit TIP n 0 Project Categories • Preservation of Existing Infrastructure • Multi -Modal and Transportation Demand Management (TDM) • Community Livability and Enhancement • Economic Development • Operation and Safety cNY e .K/ Ady if coos III Project Funding LJ Six - Year Period $100,000,000 v $80,000,000 $60,000,000 $40,000,000 Unfunded $20,000,000 S0 Funded IN Funded 1 $70 90 190 © Unfunded I $91 34 400 II Total : $16196249590 Well 7 un Funding Sources • Vehicle Fuel Tax ($440,000-$615,000) • Business License Fee ($1,600,000) • Grants ($11,500,000) • Mitigation (over $7,000,000) • Other (over $20,000, 000) • Bonds (almost $24,000,000) „ "M a"ll I P 02004/2005 Grants &Earmarks • TEA-21 Reauthorization Strander Blvd. $750,000 • STP Countywide SR169@1-405 $765,993 • TIB TPP SR169 (R-0.W/Construction) $2,208,000 • State Legislature Strander Blvd. $4,000,000 • State Legislature SR169/140"' $2,600,000 TOTAL GRANTS $10,223,993 • • STP Contywide SR-169 Corridor Study $163,682 let C OK 53 Projects & Programs New Proiects added. • Hardie Avenue SW Transit / _ Muitimodal Improvements ps: . ^, , .' • Rainier Avenue - S 4th Place to S $ z r < 2nd Pedestrian/Transit jR Improvements <.' .: y . l' • May Creek Bridge Replacement Rainier Avenue — S. 4th Place to S. 2ndt • As currently envisioned, this joint Sound Transit and City of Renton Project will rebuild sidewalks including curb and gutters; add pedestrian scale illumination, bollards (at crossings), transit facility improvements, planted buffer strips and landscaped medians, and an eastbound transit queue jump at S. 3rd vYHardie Avenue SW Roadway/Transit This joint Sound Transit and City project is envisioned to add "BAT Lanes" (lanes for business access and transit only); rebuild the Hardie Avenue SW railroad bridge; add non -motorized facilities; add a northbound transit -only signal at Rainier Avenue and Hardie Avenue SW, improve the Intersection of SR900 and Hardie Avenue SW, and install sidewalks between Sunset Boulevard and Rainier Avenue South. I CRY C-N MY I2M QMay Creek Bridge Replacement • This project is intended to completely remove the existing bridge structure and the timber piers within the waterway. This would be replaced with a single span structure supported on concrete abutments. 22 R Partnerships WSDOT 1-405 Corridor Program SR-169 Maple Valley Highway Sound Transit Sound Move Discussions King County Duvall Avenue Will 7 v cify c-N, n 2W5 "f EVVIRVEL. Ahead of the curve CITY OF RENTON MEMORANDUM DATE: July 11, 2005 TO: Terri Briere, Council President Members of the Renton City Council FROM: Kathy Keolker-Wheeler, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: ECONOMIC DEVELOPMENT, NEIGHBORHOODS, & STRATEGIC PLANNING DEPARTMENT • The Tiffany Park, Ponderosa Estates, Steeple Chase Hills, and Ginger Creek Neighborhood Associations will hold their combined neighborhood picnic this Wednesday, July 131h, from 5:30 to 8:00 p.m. at Tiffany Park, located at 1902 Lake Young's Way SE. • The LaCrosse Homeowners' Association will hold a kick-off neighborhood picnic this Thursday, July 141h, from 5:30 to 8:00 p.m. at their common area, located at the corner of Monterey Court NE. • Residents are encouraged to attend their neighborhood picnics to get to know their immediate and surrounding neighbors and meet City representatives. PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT • On July 7`h, the Sound Transit Executive and Finance Committees heard presentations on the joint HOV and Transit Action plan between Sound Transit, Renton, and Tukwila. This proposal involves a change to Sound Move in order to add Renton's Strander Boulevard and Rainier/Hardie projects to the Sound Transit project list and for Sound Transit to provide funding for these projects. The two Sound Transit committees supported going forward with this proposal. The proposal will be presented to the Eastside Transportation Partnership (ETP) and the South King County Transportation Board (SKCATBd) in August in the hopes of bringing it to the Sound Transit Board for action in September. • A charette, or design meeting, between the WSDOT I-405 Corridor team and select Renton participants is taking place this week. The purpose of the meeting is to evaluate potential solutions to outstanding issues including access to Renton Hill and impacts on City parks and well fields. A report with recommendations on these issues will be provided to City management on Thursday, July 14`h • We are gathering information on the tonnage of material collected as part of the Clean Sweep Renton program conducted in June to provide Renton residents an opportunity to discard household waste. The figures are not yet in for containers from the Neighborhood Clean-up events on the weekends of June 11`h and 12`h and June 18`h and 19`h. We collected almost 262 tons of material during the June 25 curbside collection event, not counting tonnage for appliances and material collected in the newly annexed areas. CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. AJLS/Mayor's Office Staff Contact...... Mayor Kathy Keolker-Wheeler Subject: Library Board Appointment John G. DuBois Exhibits: Community Services Application AI #: V • V+ For Agenda of. July 11, 2005 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions..... Information......... Recommended Action: Approvals: Refer to the Community Services Committee Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Mayor Keolker-Wheeler appoints the following to the Library Board: John G. DuBois for an expired five-year term, which expires June 1, 2009. M Mr. DuBois' address is 1608 Davis Ave S (mailing address is PO Box 1187), Renton, WA 98056; phone number is 425-255-1884. The other members of the Library Board are: Heidi Beckley, Ken G. Ragland, Lynne Shioyama, and Connie Sholdra. STAFF RECOMMENDATION: Confirm Mayor Keolker-Wheeler's appointment of John G. DuBois to the Library Board for an unexpired five-year term, expiring on June 1, 2009. MEMORANDUM M CITY OF RENTON COMMUNITY SERVICES 0 Committed to Enriching Lives 0 RECEIVED JUN 2 8, 2005 MAYOR'S OFFICE TO: Kathy Keolker-Wheeler, Mayor FROM: Dennis Culp, Community Services Administrator SUBJECT: Recommendation for New Appointment to the Renton Public Library Board DATE: June 24, 2005 City code allows for five members on the Renton Public Library Board currently we only have four members. The Renton Public Library Staff and Library Board interviewed five applicants and have recommended John Dubois to fill this position, vacant since June 1, 2004. John is a Renton resident, which the Library Board feels should be a requirement. He brings skill, knowledge and experience that compliment the existing Library Board. John Dubois is an active user of the Renton Libraries and will bring a great deal of enthusiasm and support in promoting quality library service to the citizens of Renton. Cc: Marilyn Pederson, Acting Library Director C"`TY 0, NW(ON RECEIVE If you are interested in participating in local government by membership on any of the following City boards, comnM=Wo OFF committees, please complete this application and return it to: cr., �9 re98 2 • Ue not s ou"Le ©lice ojfthe Mayor 5a'n"a. M- Mar N v m P City of Renton /U 'eL J • 1055 South Grady Way r lra 5. C wj?- . Renton, WA 98055 the boaards1commissdoaas/committees in -which you are interested. AIRPORT ADVISORY COMMITTEE U YIUMAN SERVICES ADVISORY COMMITTEE BOARD OF ADJUSTMENT ® BOARD OF ETHICS CIVIL SERVICE COMMISSION HORIZONS COMMITTEE ® HOUSING AUTHORITY C3 HUMAN RIGHTS & AFFAIRS COMMISSION *Special membership requirements apply. )four application will be given every cjMntiAGqs N LIBRARY BOARD MUNICIPAL ARTS COMMISSION PARK BOARD ® PLANNING COMMISSION SENIOR CITIZENS ADVISORY COlu1Iv =E SISTER CITY COMMITTEE 'Dw boy«.. GlA ,QK AVP,I VAN G%$ t-5. )ATE 98057-1187 ADDRESS (/ ZIP CODE PHONE: DAY ZNIGHar-- EMAIL RENTON RESIDENT? HOW LONG? Z7 CITY OF FORMER RESIDENCE EDUCATIONAL BACKGROUND OCCUPA OCCUPATIONAL VIR EMPLOYER COMMUNITY ACTIVITIES organizations/clubs/service grou s, etc.) �� '"ter �C 1 t / ttsj- 2 RE SON FOR APPLYING FOR THI BOARD/COMMISSION/COMMITTEE fY 6f— M1 CAN ATTEND DAY MEETINGS?__K `7 CAN ATTEND NIGHT MEETINGS?__ Applications w1h' be kept on fate for one year. If you have questionT, aibout ser,vI ng on a board, cozy nmisspon, ar cotn mi'lee, pcense feel fir" to con1met the Mzyor's Office nt 4xy-430-61®m. CITY OF RENTON COUNCIL AGENDA BILL AI M: Submitting Data: For Agenda of: July 11, 2005 Dept/Div/Board.. AJLS/Mayor's Office Agenda Status Staff Contact...... Jay Covington, CAO Consent .............. X Public Hearing.. Subject: Appointment of Linda Herzog as Interim Assistant to Correspondence.. the Chief Administrative Officer at "E" Step Ordinance ............. Resolution........... . Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Resume Information........ . Recommended Action: Council Concur Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: $39,174.00 Expenditure Required... $39,174.00 Transfer/Amendment...... . Amount Budgeted....... $39,174.00 Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The position of Assistant to the Chief Administrative Officer (ACAO) has been vacant since Derek Todd resigned to accept the position of City Manager of Frederick, Colorado. However, there continue to be functions and responsibilities of this position that require immediate attention and oversight. The Administration recommends hiring Linda Herzog on an interim basis through the end of 2005 while we determine how best to structure this position for the long term. Linda has extensive experience in the field of City Management, which will be a significant benefit to the City of Renton. Step "B" of the salary grade of the ACAO is appropriate for this situation. This grade and step are currently authorized in the 2005 budget, but city policy requires City Council approval to hire above the "C" step. STAFF RECOMMENDATION: The Administration is requesting Council approve hiring Linda Herzog at the "B" step of the ACAO salary grade m30, which is $6,529.00 a month. She would work for the City as a limited term employee through the end of 2005. Rentonnec/agnbill/ bh CITY OF RENTON MEMORANDUM DATE: July 1, 2005 TO: Terri Briere, Council President Renton City Councilmembers FROM: 11 Jay Covington, Chief Administrative Officer r' VIA: athy Keolker-Wheeler, Mayor CC: Mike Webby, Human Resources & Risk Management Administrator SUBJECT: Interim Appointment of Assistant to the Chief Administrative Officer Issue: Should the City Hire Linda Herzog at the "E" step of salary grade m30 as a limited term employee to serve as Assistant to the Chief Administrative Officer through the end of 2005? Summary: The position of Assistant to the Chief Administrative Officer has been vacant since Derek Todd resigned to accept the position of City Manager of Frederick, Colorado. Linda Herzog has extensive experience in the field of City Management, and is willing to work for the City on an interim basis while the Administration determines how best to structure this position for the long term. Recommendation: Approve the appointment of Linda Herzog to the position of Assistant to the Chief Administrative Officer, step "E" on a limited term basis through the end of 2005. Background: The position of Assistant to the Chief Administrative Officer plays a vital role in assisting the Mayor and CAO in the general management of the City of Renton, as well as taking the lead on several key projects and programs. The departure of Derek Todd from this position presents an opportunity to examine the current duties and qualifications of the position and determine how best to structure it to further the business of the City. In the meantime, however, there are functions and responsibilities that require attention and oversight. Linda Herzog is willing to work on an interim basis as Assistant to the Chief Administrative Officer through the end of 2005. Linda comes to the City of Renton with extensive experience in the field of City Management, having served for ten years as the Deputy Executive (a position similar to Chief Administrative Officer) for the City of Redmond, and two years as Assistant City Manager for the city of Mercer Island. Most recently, Linda has been employed by the University of Washington as Associate Director for The Urban Health Initiative. Her duties there included consulting with leaders in five of the nation's most troubled cities to change outcomes for the children of those cities by reforming public systems and service delivery. Issue Paper to [lire Interim ACAO July I, 2005 Page 2 of 3 I ler years of experience as a city manager/administrator, and her more recent experience working with the University of Washington and cities throughout the United States, provide the City of Renton with a unique opportunity to be the beneficiary of her expertise while at the same time having her assist in determining the long-term structure of the ACAO position. As the interim ACAO, there are some key areas in which Linda will be involved. In addition to assisting the Mayor and CAO in the general management of the City, she will provide needed management for the following projects, initiatives, and focus: Cable Consultant Contract development and Ileneral oversight. The City is in the final stages of selecting a new consulting firm to assist in managing its Cable franchise. As the franchise is up for renewal in 2008, we are preparing for those negotiations now. The ACAO will assist the City Clerk, Information Systems Director, and other key city staff in developing the contract with the selected firm, and developing an appropriate scope of work, budget, etc. Priorities of Government. At a City Council/Administration workshop in May of this year, the Administration committed to develop a process to lead the Council through prioritizing our services and service levels in order to provide some predictability and rationality in balancing future budgets. Because the City is also transitioning a new Finance and Information Services Administrator this year, the leadership of this process needs to stay with the Mayor's office, while coordinating closely with the Finance & Information Services Department. Leadership of City's Outcome Management & CPM Efforts. The City is currently working with two quality improvement processes: Outcome Management and ICMA's Center for Performance Measurement. This office has led these projects. There are key individuals in various departments, who have effectively implemented these processes within their departments, but more progress needs to be made, and the ACAO position has the responsibility to lead this effort. Management of the AJLS Department. The Administrative, Judicial, and Legal Services Department consists of the Mayor's Office, City Clerk's Office, Municipal Court Division, and our contract with the City Attorney. Management of this department, including overall budget preparation, coordination, and other general management issues, has rested with the ACAO position. Regional Issues. The Mayor and members of the City Council sit on various regional boards and committees. Various staff members currently provide staff support, but general oversight and coordination will be handled by this position. City Manager/City Administrator monthly meetings. Renton is still functioning as the informal organizer for these meetings. That function and responsibility falls mostly upon the ACAO position. There is benefit to the City of Renton in having control of this agenda, and in bringing forward in a timely manner those issues that are important to Renton. Issue Paper to Hire Interim ACAO July 1, 2005 Page 2 of 3 City Council relations. The ACAO position will be assisting the Mayor and CAO in making sure the Administration is keeping the Council informed and aware of various city issues and initiatives. AssistinIZ the Mayor. Mayor Keolker-Wheeler is a very active Mayor, involved on regional committees, participating in community events and meetings, and trying to stay abreast of all of the City's operations. This position will assist the CAO and other staff members in ensuring that she is prepared for her various responsibilities. General Manal4ement Oversight. Lastly, there are a number of development projects, personnel issues, contract issues, and other general management issues that the CAO simply cannot effectively oversee alone. We will have a new Finance & Administrative Services Administrator hired in August, and that person will require attention and orientation. Also, several large, complex development projects in various stages of planning and implementation require perspective from the Mayor's office. Having someone of Linda's caliber and experience willing to step in and assist the City on an interim basis is a significant opportunity. The City has most recently benefited from another long-time former city manager, Mike Wilson, who is serving on an interim basis as the City's Finance and Information Services Administrator. The Administration is requesting Council approve hiring Linda Herzog at the "E" step of the ACAO salary grade m30, which is $6,529.00 a month. She would work for the City as a limited term employee through the end of 2005. This grade and step are currently authorized in the 2005 budget, but city policy requires City Council approval to hire above the "C" step. In light of Linda's experience and expertise, the "E" step is appropriate. Linda A. Herzog 16210 NE 116th Street Redmond, WA 98052 (206) 605-8402 SUMMARY Experienced public sector executive skilled at communicating organizational vision, establishing goals and developing strategies for success. Proven accomplishment in achieving partnerships, resolving complex policy issues, and reconciling divergent interests. PROFESSIONAL EXPERIENCE The Urban Health Initiative Associate Director 2003 to present Seattle, WA Responsible for consultation to leaders in five of the nation's most troubled cities, in their work to change outcomes for children by reforming public systems and service delivery mechanisms. This first -ever ten-year initiative of the Robert Wood Johnson Foundation aims to apply research -proven strategies at citywide scale in Detroit, Oakland, Philadelphia, Baltimore and Richmond, Va., to "move the needle" on child health and safety measures. City of Mercer Island 2007 to 2003 Assistant City Manager Mercerlsland, WA On limited -duration appointment, helping City Council achieve top priority objectives for biennium, including negotiation of agreement with County to accept future responsibility for 78-acre regional park; collaborating with tri-county transit authority to design and construct major transportation facilities; and addressing rancorous citizen debate over development issues pitting property rights against esthetic, environmental and neighborhood quality norms. City of Redmond Deputy Executive 1991 2007 Redmond, WA As principal executive officer of this 45,000 pop. city, oversaw daily operations, identified emerging issues and opportunities, developed and advised elected officials on policy options, prepared new ordinances and budgets. Negotiated contracts with service providers, supervised policy analysis and legal staff, generated and delivered recommendations to Mayor and City Council; and maintained cooperative working relationships with neighboring cities, county, and municipal associations. U.S Department of Health and Human Services Regional Inspector General for Evaluation I R88-7997 Atlanta, GA For Presidentially -appointed IG, managed analytical staff conducting nationwide studies of performance and cost effectiveness of DHHS programs — Medicare, Medicaid, Social Security, welfare services, and services to special populations. Presented results to Congressional Committees, Dept. Secretary and agency directors. Advised on program improvements and legislative changes to better deploy federal resources. President, Herzog Associates Inc. and 7987-7988 SeniorAssociate, The OMADA Company Seattle, WA As independent consultant, provided strategic planning and program evaluation for state and local governments and nonprofit agencies. In collaboration with architectural, engineering and financial consultants, advised on program design, facility siting, goal achievement, service effectiveness, budget development and general operations. U.S Department of Health and Human Services 1976--7987 Executive Aide to Regional Director and Program Analyst Seattle, WA Pioneered Department's "service delivery assessment" methodology to examine effectiveness of federal programs operated by state and local governments and nonprofits. Collected and analyzed national data, and delivered recommendations to Department Secretary. For regional office serving four western states, maintained liaison with state officials regarding shared -revenue and grant -funded health and human services programs. Office of Long Term Care, USDHHS 1973-7976 Medicare / Medicaid Specialist San Francisco, CA Certified nursing homes and home health agencies for participation in federal Medicare and state Medicaid programs. San Francisco Health Services Consortium 7972-7973 Community Relations Consultant San Francisco, CA To establish new HMO operated jointly by University of California Medical School and San Francisco Medical Society, identified subscriber groups, conducted needs assessments and researched competitors' offerings. U.S. Public Health Service 1967--7972 Public Health A dvisor and Project Mgr. San Francisco, CA and Seattle, WA Advised medically underserved rural areas and low income inner city communities to design and build family health clinics; distributed and managed federal grant funds to operate clinics; and placed National Health Service Corp physicians in remote sites. EDUCATION BA in American Thought and Civilization George Washington University, Washington, DC Postgraduate coursework in public policy, law, strategic planning, administration and management, and health service delivery Universities of Oregon, Wash., Calif. & Maryland; Portland State & Seattle Universities PROFESSIONAL AND COMMUNITY INVOLVEMENT Board of Directors: Washington City Managers Association, NW Federal Credit Union, Northwest AIDS Foundation Board of Trustees: Harborview Medical Center President and Founding Board Member, Pike Market Child Care Center Mentor, Lunch Buddy Program, Lake Washington School District CITY OF RENTON COUNCIL AGENDA BILL Al #: ' Submitting Data: For Agenda of: Dept/Div/Board.. AJLS/City Clerk Agenda Status Staff Contact...... Bonnie Walton Consent .............. Public Hearing.. Subject: Official City of Renton 2005 Population Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Exhibits: Letter from State Office of Financial Management Study Sessions...... Information........ . Recommended Action: Informational Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. 7/11/2005 The State of Washington Office of Financial Management has provided the April 1, 2005, population determinations for cities, towns and counties. The 2005 population for the City of Renton is 56,840, ranking 14' in the State. ►kN M STATE OF WASHINGTON OFFICE OF FINANCIAL MANAGEMENT Insurance Building, PO Box 43113 . Olympia, Washington 98504-3113 . (360) 902-0555 June 28, 2005 Dear City, Town, and County Officials: This letter officially transmits April 1, 2005, population determinations for cities, towns, and counties. These 2005 population determinations will be used to allocate certain revenues to local governments according to RCW 43.62.020 and RCW 36.13.100. Allocations to counties based on these numbers should begin fall 2005. Allocations to cities and towns based on these numbers should begin in January 2006. As required by the Growth Management Act this letter also transmits the percentage increase in population for each county over the preceding ten years, April 1, 1995 through April 1, 2005. These April 1, 2005, population determinations are being sent to the highest elected official in all local jurisdictions, the population contact for all cities and towns, county planners, and regional planning agencies. Please inform other interested persons of these figures. If you have any questions, please contact me at (360) 902-0599. Sincerely, l Theresa J. Lowe Chief Demographer Enclosures Rank of Cities and Towns by April 1, 2006 Population Size Part Cities Combined into One Number for Ranking Purposes Population Rank Municipality 2000 2001 2002 2003 2004 2005 2000 2001 2002 2003 2004 2005 Seattle 563,376 568,102 570,802 571,900 572,600 573,000 1 1 1 1 1 1 Spokane 195,629 195,700 195,500 197,400 197,400 198,700 2 2 2 2 2 2 Tacoma 193,556 194,500 194,900 196,300 196,800 198,100 3 3 3 3 3 3 Vancouver 143,560 145,300 148,800 150,700 152,900 154,800 4 4 4 4 4 4 Bellevue 109,827 111,500 117,000 116,400 116,500 115,500 5 5 5 5 5 5 Everett 91,488 95,990 96,070 95,470 96,840 97,500 6 6 6 6 6 6 Federal Way 83,259 83,890 83,850 83,500 83,590 85,800 7 7 8 8 9 7 Spokane Valley -- -- -- 82,005 83,950 85,010 - - -- 9 8 8 Kent 79,524 81,900 84,275 84,210 84,560 84,920 8 8 7 7 7 9 Yakima 71,845 73,040 79,120 79,220 79,480 79,480 9 9 9 10 10 10 Bellingham 67,171 68,890 69,260 69,850 71,080 72,320 10 10 10 11 11 11 Kennewick 54,751 55,780 56,280 57,900 58,970 60,410 12 12 12 13 13 12 Lakewood 58,293 58,272 58,662 58,940 59,010 58,850 11 11 11 12 12 13 Renton 50,052 51,140 53,840 54,900 55,360 56,840 14 14 13 14 14 14 Shoreline 53,296 53,421 53,250 52,730 52,740 52,500 13 13 14 15 15 15 Redmond 45,256 45,490 46,040 46,480 46,900 47,600 15 16 15 16 16 16 Auburn 43,047 43,985 45,010 45,355 46,135 47,470 17 17 17 18 17 17 Kirkland 45,054 45,770 45,790 45,630 45,800 45,740 16 15 16 17 18 18 Pasco 32,066 33,010 34,630 37,580 40,840 44,190 26 26 25 23 21 19 Richland 38,708 39,350 40,150 41,650 42,660 43,520 20 20 19 20 20 20 Olympia 42,514 42,530 42,690 42,860 43,040 43,330 18 18 18 19 19 21 Edmonds 39,544 39,590 39,460 39,580 39,620 39,860 19 19 20 21 22 22 Sammamish 34,104 34,560 34,660 35,930 36,560 38,640 23 23 24 24 24 23 Puyallup 33,014 33,900 34,920 35,490 35,690 35,830 25 25 23 25 25 24 Longview 34,660 35,100 35,310 35,290 35,340 35,430 22 22 22 26 26 25 Inwood 33,847 34,010 33,990 34,500 34,540 34,830 24 24 26 27 27 26 ,merton 37,259 37,260 37,530 38,730 37,520 34,580 21 21 21 22 23 27 Lacey 31,226 31,600 31,860 32,240 32,530 33,180 28 28 27 28 28 28 Burien 31,881 31,830 31,810 31,480 31,130 31,040 27 27 28 29 29 29 Bothell 30,084 30,404 30,754 30,910 30,930 31,000 29 29 29 30 30 30 University Place 29,933 30,190 30,350 30,720 30,800 30,980 30 30 30 31 31 31 Walla Walla 29,686 29,500 29,550 29,710 30,500 30,630 31 32 31 32 32 32 Marysville 25,315 26,770 27,580 28,370 28,800 29,460 36 34 34 35 34 33 Wenatchee 27,856 27,930 28,270 28,470 28,760 29,320 33 33 33 34 35 34 Des Moines 29,267 29,600 29,510 29,120 29,020 28,960 32 31 32 33 33 35 Mount Vernon 26,232 26,460 26,670 27,060 27,720 28,210 34 35 35 36 36 36 Pullman 24,948 24,540 24,910 25,300 25,905 26,590 37 37 37 37 37 37 SeaTac 25,496 25,380 25,320 25,100 25,130 25,140 35 36 36 38 38 38 Bainbridge Island 20,308 20,740 20,920 21,350 21,760 22,200 40 39 39 40 40 39 Oak Harbor 19,795 20,060 19,880 20,570 20,940 21,720 41 41 41 41 41 40 Mercer Island 22,036 21,970 21,955 21,840 21,830 21,710 38 38 38 39 39 41 Mountlake Terrace 20,362 20,370 20,470 20,380 20,390 20,390 39 40 40 42 42 42 Mukilteo 18,019 18,340 18,520 19,190 19,220 19,360 44 44 43 44 43 43 Kenmore 18,678 18,790 19,180 19,200 19,170 19,290 42 42 42 43 44 44 Port Angeles 18,397 18,420 18,430 18,470 18,530 18,640 43 43 44 45 45 45 Maple Valley 14,209 14,590 15,040 15,730 16,280 17,870 51 51 49 49 49 46 Tukwila 17,181 17,230 17,270 17,230 17,240 17,110 45 45 45 46 46 47 Issaquah 11,212 12,950 13,790 15,110 15,510 17,060 61 56 55 52 51 48 Ellensburg 15,414 15,460 15,830 15,940 16,390 16,700 47 47 47 48 48 49 Covington 13,783 13,840 14,395 14,850 15,190 16,610 54 54 53 55 56 50 Aberdeen 16,461 16,490 16,250 16,320 16,410 16,450 46 46 46 47 47 51 Moses Lake 14,953 15,210 15,420 15,730 16,110 16,340 48 48 48 49 50 52 Monroe 13,795 14,210 14,670 15,160 15,480 15,920 53 52 52 51 52 53 Anacortes 14,557 14,840 14,910 15,110 15,470 15,700 50 50 51 52 53 54 mas 12,534 12,970 13,540 14,200 15,360 15,460 57 55 56 58 54 55 mtralia 14,742 14,950 15,040 15,110 15,200 15,340 49 49 49 52 55 56 Arlington 11,927 12,770 13,280 14,330 14,700 14,980 58 58 57 56 57 57 Battle Ground 9,322 10,040 11,110 12,560 14,220 14,960 65 63 64 62 59 58 Sunnyside 13,905 14,010 13,970 14,300 14,520 14,710 52 53 54 57 58 59 Bonney Lake 9,687 9,980 12,360 12,950 13,740 14,370 64 64 60 59 60 60 Mill Creek 11,525 11,970 12,055 12,260 12,760 14,320 60 60 61 63 63 61 Tiimwntar 12R98 12770 12730 12.740 12.850 12.950 56 59 59 61 61 62 Rank of Cities and Towns by Numeric Population Change With Change due to Annexation April 1, 2000 to April 1, 2005 Change due to annexation includes new incorporations. April 1 Population Population Change 2000 to 2005 Rank by Population Numerical Numerical Change Due to Municipality 2000 2005 Change Change Annexation Pasco Vancouver Seattle Yakima Renton 32,066 143,560 563,376 71,845 50,052 44,190 154,800 573,000 79,480 56,840 12,124 11,240 9,624 7,635 6,788 1 2 3 4 5 1,769 155 0 7,520 681 Everett 91,488 97,500 6,012 6 3,069 Issaquah 11,212 17,060 5,848 7 2,495 Bellevue 109,827 115,500 5,673 8 2,747 Kennewick 54,751 60,410 5,659 9 837 Battle Ground 9,322 14,960 5,638 10 8 Kent 79,524 84,920 5,396 11 882 Bellingham 67,171 72,320 5,149 12 159 Richland 38,708 43,520 4,812 13 29 Snoqualmie 1,631 6,345 4,714 14 0 Bonney Lake 9,687 14,370 4,683 15 1,620 Tacoma 193,556 198,100 4,544 16 0 Sammamish 34,104 38,640 4,536 17 0 Auburn 43,047 47,470 4,423 18 503 Marysville 25,315 29,460 4,145 19 586 Maple Valley 14,209 17,870 3,661 20 0 Spokane 195,629 198,700 3,071 21 0 Arlington 11,927 14,980 3,053 22 97 DuPont 2,452 5,410 2,958 23 0 Camas 12,534 15,460 2,926 24 493 Covington 13,783 16,610 2,827 25 0 Puyallup 33,014 35,830 2,816 26 273 Mill Creek 11,525 14,320 2,795 27 404 Washougal 8,595 11,350 2,755 28 132 East Wenatchee 5,757 8,300 2,543 29 2,221 Federal Way 83,259 85,800 2,541 30 2,722 Redmond 45,256 47,600 2,344 31 394 Monroe 13,795 15,920 2,125 32 6 Mount Vernon 26,232 28,210 1,978 33 40 Lacey 31,226 33,180 1,954 34 4 Oak Harbor 19,795 21,720 1,925 35 35 Bainbridge Island 20,308 22,200 1,892 36 0 West Richland 8,385 10,210 1,825 37 0 Pullman 24,948 26,590 1,642 38 15 Wenatchee 27,856 29,320 1,464 39 495 Lynden 9,020 10,480 1,460 40 164 Moses Lake 14,953 16,340 1,387 41 280 Mukilteo 18,019 19,360 1,341 42 0 Ellensburg 15,414 16,700 1,286 43 47 April 1 Population of Cities, Towns, and Counties Used for Allocation of Selected State Revenues State of Washington Caution: Annual change may not be valid due to corrections and data changes. Estimates for individual years may not be comparable. Estimates in this series are not revised based on information that becomes available after the estimate date. Evaluate growth by looking at the growth between the last census and most current estimate. County Census Estimate Estimate Estimate Estimate Estimate Municipality 2000 2001 2002 2003 2004 2005 King 1,737,046 $ 1,758,312 $ 1,774,312 $ 1,779,300 1,788,300 1,808,300 Unincorporated 349,234 $ 353,040 $ 351,136 $ 351,843 356,795 364,498 Incorporated 1,387,812 $ 1,405,272 $ 1,423,176 $ 1,427,457 1,431,505 1,443,802 Algona 2,460 2,500 2,525 2,590 2,605 2,660 Auburn part 42,901 43,420 43,970 43,890 43,670 43,540 Beaux Arts Village 307 310 295 302 300 297 Bellevue 109,827 111,500 117,000 116,400 116,500 115,500 Black Diamond 3,970 4,015 4,015 3,995 4,000 4,080 Bothell part 16,119 $ 16,244 $ 16,264 $ 16,250 16,250 16,250 Burien 31,881 31,830 31,810 31,480 31,130 31,040 Carnation 1,893 1,920 1,905 1,905 1,895 1,900 Clyde Hill 2,890 2,900 2,895 2,830 2,790 2,780 Covington 13,783 13,840 14,395 14,850 15,190 16,610 Des Moines 29,267 29,600 29,510 29,120 29,020 28,960 Duvall 4,616 4,860 5,190 5,460 5,545 5,595 Enumclaw part 11,116 11,180 11,195 11,140 11,160 11,190 Federal Way 83,259 83,890 83,850 83,500 83,590 85,800 King continued Hunts Point 443 455 455 445 450 450 Issaquah 11,212 12,950 13,790 15,110 15,510 17,060 Kenmore 18,678 18,790 19,180 19,200 19.170 19.290 Kent 79,524 81,900 84,275 84,210 84,560 84,920 Kirkland 45,054 45,770 45,790 45,630 45,800 45,740 Lake Forest Park 12,871 $ 12,889 $ 12,860 12,750 12,770 12,730 Maple Valley 14,209 14,590 15,040 15,730 16,280 17,870 Medina 3,011 2,990 3,010 2,970 2,955 2,930 Mercer Island 22,036 21,970 21,955 21,840 21,830 21,710 Milton part 814 815 815 820 800 815 Newcastle 7,737 7,815 8,205 8,320 8,375 8,890 Normandy Park 6,392 6,405 6,395 6,345 6,400 6,385 North Bend 4,746 4,755 4,735 4,680 4,660 4,685 Pacific part 5,373 5,380 5,405 5,525 5,545 5,640 Redmond 45,256 45,490 46,040 46,480 46,900 47,600 Renton 50,052 51,140 53,840 54,900 55,360 56,840 Sammamish 34,104 34,560 34,660 35,930 36,560 38,640 SeaTac 25,496 25,380 25,320 25,100 25,130 25,140 Seattle 563,376 $ 568,102 $ 570,802 $ 571,900 572,600 573,000 Shoreline 53,296 $ 53,421 $ 53,250 52,730 52,740 52,500 Skykomish 214 215 215 210 210 210 Snoqualmie 1,631 3,416 ' 4,210 4,785 5,110 6,345 Tukwila 17,181 17,230 17,270 17,230 17,240 17,110 Woodinville 9,809 $ 9,825 $ 9,830 $ 9,905 9,915 10,140 Yarrow Point 1,008 1,010 1,010 1,000 990 960 • Office of Financial Management April 1 Population Determinations Official Change from April 1, 1995 to April 1, 2005 In accord with the Growth Management Act this table reports the percent increase in population estimates for each county over the preceeding ten years as determined by the Office of Financial Management. Population Estimates Change 1995 2005 Number Percent Washington 5,429,900 6,256,400 826,500 15.22 Adams 15,200 17,000 1,800 11.84 Asotin 19,100 20,900 1,800 9.42 Benton* 131,000 158,100 27,100 20.69F Chelan* 60,000 69,200 9,200 15.33 Clallam* 63,600 66,800 3,200 5.03 Clark* 291,000 391,500 100,500 34.54 Columbia* 4,200 4,100 -100 -2.38 Cowlitz 89,400 95,900 6,500 7.27 Douglas* 29,600 34,700 5,100 17.23 Ferry* 7,100 7,400 300 4.23 Franklin* 44,000 60,500 16,500 37.50 Garfield* 2,350 2,400 50 2.13 Grant* 64,500 79,100 14,600 22.64 Grays Harbor 67,700 69,800 2,100 3.10 Island* 68,900 76,000 7,100 10.30 Jefferson* 25,100 27,600 2,500 9.96 _ King* 1,613,600 1,808 300 194,700 12.07 Kitsap* 220,600 240,400 19,800 8.98 Kittitas* 30,100 36,600 6,500 21.59 Klickitat 18,100 19,500 1,400 7.73 Lewis* 65,500 71,600 6,100 9.31 Lincoln 9,700 10,100 400 4.12 Mason* 45,300 51,900 6,600 14.57 Okanogan 36,900 39,600 2,700 7.32 Pacific* 20,800 21,300 500 2.40 Pend Oreille* 10,700 12,200 1,500 14.02 Pierce* 660,200 755,900 95,700 14.50 San Juan* 12,300 15,500 3,200 26.02 Skagit* 93,100 110,900 17,800 19.12 Skamania 9,550 10,300 750 7.85 Snohomish* 525,600 655,800 130,200 24.77 Spokane* 401,200 436,300 35,100 8.75 Stevens* 35,400 41,200 5,800 16.38 Thurston* 189,200 224,100 34,900 18.45 Wahkiakum 3,700 3,900 200 5.41 Walla Walla* 52,700 57,500 4,800 9.11 Whatcom* 148,300 180,800 32,500 21.92 Whitman 40,500 42,400 1,900 4.69 Yakima* 204,100 229,300 25,200 12.35 *Counties fully planning under the Growth Management Act. Source: Dept. of Community, Trade and Economic Development, Growth Management Program. Note: Percent change based on official estimates released each July 1. Office of Financial Management, Forecasting Division 6/28/2005 CITY OF RENTON COUNCIL AGENDA BILL SUBMITTING DATA: Dept/DivBoard... City Clerk Staff Contact...... Bonnie Walton SUBJECT: Bid opening on 6/30/2005 for CAG-05-085, Talbot Hill Water Main Replacement Phase 11 Project EXHIBITS: Staff Recommendation Bid Tabulation Sheet (seven bids) AI #: , _7= OF: July 11, AGENDA STATUS: Consent......... X Public Hearing.. Correspondence.. Ordinance....... Resolution...... Old Business.... New Business.... Study Session... Other........... RECOMMENDED ACTION: APPROVALS: Legal Dept...... Council concur Finance Dept.... Other. FISCAL IMPACT: Expenditure Required... $666,822.14 (2005) Transfer/Amendment.. N/A Amount Budgeted........ $750,000.00 (2005-for construction) Revenue Generated... N/A Total Project Budget... $800,000.00 (2005) City Share Total Project... $800,000.00 Account No. (421.0005 00.018.5960.0034.65.055170) SUMMARY OF ACTION: Engineer's Estimate: $736,287.68 RECOMMENDED ACTION: In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within the project budget, and there were no irregularities. Therefore, staff recommends acceptance of the low bid submitted by VJM Construction Co., Inc. in the amount of $666,822.14. PLANNING/BUILDING/ * �- PUBLIC WORKS DEPARTMENT �7N-,T;0; MEMORANDUM DATE: July 5, 2005 TO: Bonnie Walton, City Clerk FROM: Abdoul Gafour, Water Utility Engineering Supervisor (ext. 7210) Rick Moreno, Water Utility Engineer (ext. 7208) SUBJECT: Recommendation for Award of Construction Contract for Talbot Hill Water Main Replacement Project Phase 2 On June 30, 2005, bids were opened and publicly read for the Talbot Hill Water Main Replacement Project Phase 2. The City received seven bids. VJM Construction Co, Inc. of Redmond, Washington, submitted the lowest bid in the amount of $666,822.14 for the construction of the improvements. We checked the low bid and found no irregularities in it. The engineer's estimate for this project is $736,287.68. The Water Utility recommends that the contract be awarded to VJM Construction Co, Inc., in the total amount of $666,822.14. The Water Utility's budget for this project is $800,000, which includes funds for construction, inspection, staff time and contingencies. The Water Utility has sufficient funds in our 2005 Capital Improvements Project budget account no. 421.000500.018.5960.0034.65.055170 to cover all work that will be done on this project. Attachment cc: Gregg Zimmerman, PBPW Administrator Lys Hornsby, Utility Systems Director Nenita Ching, PBPW Financial Analyst H:\File Sys\W'rR - Drinking Water Utility\WTR-27 - Water Project Files\WTR-27-3198-'FALBOT HILL PHASE 2\In- House\award-memo-to-clerk-070505.doc\AGtp Talbot Hill Water Main Improvements Phase 2 Estimated Projects Expenditures (2005) Description Amount Construction contract amount (from low bidder: VJM Construction Co, Inc.) $ $666,822.14 City staff cost for contract administration and inspection (estimated) $ 50,000.00 Contingencies (estimated) $ 83,177.86 Total estimated project costs $ 800,000.00 2005 Water Utility Capital Improvement Project Budget (account no. 421.000500.018.5960.0034.65.055170) $ 800,000.00 HAFile Sys\WTR - Drinking Water Utility\WTR-27 - Water Project Files\WTR-27-3198-TALBOT HILL PHASE 2\In- House\award-memo-to-clerk-070505.doc\AGtp BF 1B -'age 1 Project Title: BID DATE: 6-30-05 Item No. 2:30 PDT Description Talbot Hill Wtr. Main Repl., Phase 2 Unit Est. City of Renton Engineers Estimate Unit Bid Price Amount VJM Construction uo., Inc. Low Bid Unit Bid Price Amount 001 Mobilization & Demobilization Lump Sum 1 $60,000.00 $60,000.00 $ 60,000.00 $60,000.00 002 Trench Excavation Safety Systems Lump Sum 1 $6,000.00 $6,000.00 $ 1,000.00 $1,000.00 003 Construction Surveying, Staking, & As-Builts Lump Sum 1 $9,000.00 $9,000.00 $ 10,000.00 $10,000.00 004 Temporary Erosion/Sedimentation Controls Lump Sum 1 $1,750.00 $1,750.00 $ 3,000.00 $3,000.00 005 Traffic Control Lump Sum 1 $6,500.00 $6,500.00 $ 20,000.00 $20,000.00 006 3/4" Water Service Connection Each 87 $1,100.00 $95,700.00 $ 950.00 $82,650.00 007 3/4" Water Service Connection w/ no meter Each 4 $1,100.00 $4,400.00 $ 900.00 $3,600.00 008 8-Inch DIP, Cl. 52 & Fittings (Pollywrapped) Linear Foot 5,103 $55.00 $280,665.00 $ 46.00 $234,738.00 009 6-Inch DIP, Cl. 52 & Fittings (Polywrapped) Linear Foot 10 $50.00 $500.00 $ 40.00 $400.00 010 4-Inch DIP, Cl. 52 & Fittings (Polywrapped) Linear Foot 78 $45.00 $3,510.00 $ 30.00 $2,340.00 011 8-Inch Gate Valve Assembly Each 20 $775.00 $15,500.00 $ 695.00 $13,900.00 012 4-Inch Gate Valve Assembly Each 4 $550.00 $2,200.00 $ 500.00 $2,000.00 013 Fire Hydrant Assembly Each 14 $3,250.00 $45,500.00 $ 3,500.00 $49,000.00 014 Connection to Existing Water Main Each 10 $3,000.00 $30,000.00 $ 3,800.00 $38,000.00 015 Concrete Thrust Blocks & Dead -man Blocks Cubic yard 37 $90.00 $3,330.00 $ 100.00 $3,700.00 016 Removal & Replacement of Unsuitable Foundation Material Ton 20 $17.50 $350.00 $ 1.00 $20.00 017 Select Imported Trench Backfill (Gravel Borrow) Ton 500 $22.50 $11,250.00 $ 12.00 $6,000.00 018 Crushed Surfacing Top Course & Crushed Rock Backfill Ton 700 $25.00 $17,500.00 $ 15.00 $10,500.00 019 Asphalt Patch Class B Ton 480 $90.00 $43,200.00 $ 98.00 $47,040.00 020 Remove & Replace Concrete Sidewalk & Driveway Sq. Yard 200 $40.00 $8,000.00 $ 10.00 $2,000.00 021 Remove, Restore Lawn, Landscaping Restoration Lump Sum 1 $11,500.00 $11,500.00 $ 15,000.00 $15,000.00 022 Removal of Existing Fire Hydrants, Valve Boxes Lump Sum 1 $3,755.00 $3,755.00 $ 2,500.00 $2,500.00 023 8-Inch Dia. CPEP Storm Pipe Linear Foot 155 $75.00 $11,625.00 $ 20.00 $3,100.00 024 Catch Basin -Type 1 Each 4 $1,250.00 $5,000.00 $ 600.00 $2,400.00 Subtotal $676,735.00 Tax $59,552.68 Total $736,287.68 Subtotal $612,888.00 Tax $53,934.14 Total $666,822.14 07/06/2005 B' \B "age 2 . Project Title: BID DATE: 6-30-05 Item No. 2:30 PDT Description Talbot Hill Wtr. Main Repl., Phase 2 Unit Est. AA Excavating, Inc. B & L Utility, Inc. Unit Bid Unit Bid Price Amount Price Amount 001 Mobilization & Demobilization Lump Sum 1 $74,000.00 $74,000.00 $50,000.00 $50,000.00 002 Trench Excavation Safety Systems Lump Sum 1 $500.00 $500.00 $10.00 $10.00 003 Construction Surveying, Staking, & As-Builts Lump Sum 1 $20,000.00 $20,000.00 $25,000.00 $25,000.00 004 Temporary Erosion/Sedimentation Controls Lump Sum 1 $1,000.00 $1,000.00 $17,000.00 $17,000.00 005 Traffic Control Lump Sum 1 $1,000.00 $1,000.00 $15,000.00 $15,000.00 006 3/4" Water Service Connection Each 87 $1,350.00 $117,450.00 $910.00 $79,170.00 007 3/4" Water Service Connection w/ no meter Each 4 $1,300.00 $5,200.00 $850.00 $3,400.00 008 8-Inch DIP, Cl. 52 & Fittings (Pollywrapped) Linear Foot 5,103 $28.95 $147,731.85 $60.00 $306,180.00 009 6-Inch DIP, Cl. 52 & Fittings (Polywrapped) Linear Foot 10 $40.00 $400.00 $50.00 $500.00 010 4-Inch DIP, Cl. 52 & Fittings (Polywrapped) Linear Foot 78 $35.00 $2,730.00 $40.00 $3,120.00 011 8-Inch Gate Valve Assembly Each 20 $764.00 $15,280.00 $775.00 $15,500.00 012 4-Inch Gate Valve Assembly Each 4 $350.00 $1,400.00 $450.00 $1,800.00 013 Fire Hydrant Assembly Each 14 $4,200.00 $58,800.00 $3,500.00 $49,000.00 014 Connection to Existing Water Main Each 10 $5,200.00 $52,000.00 $2,500.00 $25,000.00 015 Concrete Thrust Blocks & Dead -man Blocks Cubic yard 37 $150.00 $5,550.00 $100.00 $3,700.00 016 Removal & Replacement of Unsuitable Foundation Material Ton 20 $30.00 $600.00 $30.00 $600.00 017 Select Imported Trench Backfill (Gravel Borrow) Ton 500 $11.50 $5,750.00 $6.00 $3,000.00 018 Crushed Surfacing Top Course & Crushed Rock Backfill Ton 700 $13.00 $9,100.00 $16.00 $11,200.00 019 Asphalt Patch Class B Ton 480 $120.00 $57,600.00 $100.00 $48,000.00 020 Remove & Replace Concrete Sidewalk & Driveway Sq. Yard 200 $110.00 $22,000.00 $100.00 $20,000.00 021 Remove, Restore Lawn, Landscaping Restoration Lump Sum 1 $5,000.00 $5,000.00 $10,000.00 $10,000.00 022 Removal of Existing Fire Hydrants, Valve Boxes Lump Sum 1 $4,500.00 $4,500.00 $300.00 $300.00 023 8-Inch Dia. CPEP Storm Pipe Linear Foot 155 $50.00 $7,750.00 $40.00 $6,200.00 024 Catch Basin -Type 1 Each 4 $700.00 $2,800.00 $1,000.00 $4,000.00 Subtotal $618,141.85 Subtotal $697,680.00 Tax $54,396.48 Tax $61,395.84 Total $672,538.33 Total $759,075.84 07/06/2005 B" .B `age 3 Project Title: BID DATE: 6-30-05 Item No. 2:30 PDT Description Talbot Hill Wtr. Main Repl., Phase 2 Unit Est. DDJ Construction Co., Inc Unit Bid Price Amount Archer Construction Co. Unit Bid Price Amount 001 Mobilization & Demobilization Lump Sum 1 $63,000.00 $63,000.00 $73,800.00 $73,800.00 002 Trench Excavation Safety Systems Lump Sum 1 $100.00 $100.00 $19,830.00 $19,830.00 003 Construction Surveying, Staking, & As-Builts Lump Sum 1 $13,000.00 $13,000.00 $31,830.00 $31,830.00 004 Temporary Erosion/Sedimentation Controls Lump Sum 1 $1,000.00 $1,000.00 $8,880.00 $8,880.00 005 Traffic Control Lump Sum 1 $5,000.00 $5,000.00 $19,220.00 $19,220.00 006 3/4" Water Service Connection Each 87 $1,300.00 $113,100.00 $1,000.00 $87,000.00 007 3/4" Water Service Connection w/ no meter Each 4 $1,250.00 $5,000.00 $650.00 $2,600.00 008 8-Inch DIP, Cl. 52 & Fittings (Pollywrapped) Linear Foot 5,103 $56.50 $288,319.50 $55.00 $280,665.00 009 6-Inch DIP, Cl. 52 & Fittings (Polywrapped) Linear Foot 10 $100.00 $1,000.00 $49.00 $490.00 010 4-Inch DIP, Cl. 52 & Fittings (Polywrapped) Linear Foot 78 $75.00 $5,850.00 $48.00 $3,744.00 011 8-Inch Gate Valve Assembly Each 20 $800.00 $16,000.00 $820.00 $16,400.00 012 4-Inch Gate Valve Assembly Each 4 $600.00 $2,400.00 $650.00 $2,600.00 013 Fire Hydrant Assembly Each 14 $3,500.00 $49,000.00 $3,500.00 $49,000.00 014 Connection to Existing Water Main Each 10 $3,500.00 $35,000.00 $1,900.00 $19,000.00 015 Concrete Thrust Blocks & Dead -man Blocks Cubic yard 37 $37.00 $1,369.00 $400.00 $14,800.00 016 Removal & Replacement of Unsuitable Foundation Material Ton 20 $15.00 $300.00 $30.00 $600.00 017 Select Imported Trench Backfill (Gravel Borrow) Ton 500 $18.00 $9,000.00 $21.00 $10,500.00 018 Crushed Surfacing Top Course & Crushed Rock Backfill Ton 700 $18.00 $12,600.00 $26.00 $18,200.00 019 Asphalt Patch Class B Ton 480 $125.00 $60,000.00 $119.00 $57,120.00 020 Remove & Replace Concrete Sidewalk & Driveway Sq. Yard 200 $75.00 $15,000.00 $80.00 $16,000.00 021 Remove, Restore Lawn, Landscaping Restoration Lump Sum 1 $8,000.00 $8,000.00 $31,000.00 $31,000.00 022 Removal of Existing Fire Hydrants, Valve Boxes Lump Sum 1 $9,220.00 $9,220.00 $3,800.00 $3,800.00 023 8-Inch Dia. CPEP Storm Pipe Linear Foot 155 $35.00 $5,425.00 $59.00 $9,145.00 024 Catch Basin -Type 1 Each 4 $1,200.00 $4,800.00 $1,000.00 $4,000.00 Subtotal $723,483.50 Subtotal $780,224.00 Tax $63,666.55 Tax $68,659.71 Total $787,150.05 Total $848,883.71 07/06/2005 Project Title: BID DATE: 6-30-05 Item No. 2:30 PDT Description 001 Mobilization & Demobilization 002 Trench Excavation Safety Systems 003 Construction Surveying, Staking, & As-Builts 004 Temporary Erosion/Sedimentation Controls 005 Traffic Control 006 3/4" Water Service Connection 007 3/4" Water Service Connection w/ no meter 008 8-Inch DIP, Cl. 52 & Fittings (Pollywrapped) 009 6-Inch DIP, Cl. 52 & Fittings (Polywrapped) 010 4-Inch DIP, Cl. 52 & Fittings (Polywrapped) 011 8-Inch Gate Valve Assembly 012 4-Inch Gate Valve Assembly 013 Fire Hydrant Assembly 014 Connection to Existing Water Main 015 Concrete Thrust Blocks & Dead -man Blocks 016 Removal & Replacement of Unsuitable Foundation Material 017 Select Imported Trench Backfill (Gravel Borrow) 018 Crushed Surfacing Top Course & Crushed Rock Backfill 019 Asphalt Patch Class B 020 Remove & Replace Concrete Sidewalk & Driveway 021 Remove, Restore Lawn, Landscaping Restoration 022 Removal of Existing Fire Hydrants, Valve Boxes 023 8-Inch Dia. CPEP Storm Pipe 024 Catch Basin -Type 1 B \B Talbot Hill Wtr. Main Repl., Phase 2 Unit Est. Quantity MidMountain Constractors, Inc. Unit Bid Price Amount 'age 4 Westwater Construction Co. Unit Bid Price Amount Lump Sum 1 $75,000.00 $75,000.00 $50,000.00 $50,000.00 Lump Sum 1 $3,000.00 $3,000.00 $5,000.00 $5,000.00 Lump Sum 1 $20,000.00 $20,000.00 $8,000.00 $8,000.00 Lump Sum 1 $3,000.00 $3,000.00 $4,000.00 $4,000.00 Lump Sum 1 $35,000.00 $35,000.00 $10,000.00 $10,000.00 Each 87 $1,100.00 $95,700.00 $1,200.00 $104,400.00 Each 4 $1,000.00 $4,000.00 $1,100.00 $4,400.00 Linear Foot 5,103 $55.00 $280,665.00 $94.00 $479,682.00 Linear Foot 10 $50.00 $500.00 $90.00 $900.00 Linear Foot 78 $60.00 $4,680.00 $80.00 $6,240.00 Each 20 $1,750.00 $35,000.00 $1,200.00 $24,000.00 Each 4 $1,050.00 $4,200.00 $800.00 $3,200.00 Each 14 $4,000.00 $56,000.00 $4,500.00 $63,000.00 Each 10 $2,000.00 $20,000.00 $4,000.00 $40,000.00 Cubic yard 37 $225.00 $8,325.00 $200.00 $7,400.00 Ton 20 $60.00 $1,200.00 $50.00 $1,000.00 Ton 500 $15.00 $7,500.00 $25.00 $12,500.00 Ton 700 $20.00 $14,000.00 $25.00 $17,500.00 Ton 480 $130.00 $62,400.00 $100.00 $48,000.00 Sq. Yard 200 $75.00 $15,000.00 $60.00 $12,000.00 Lump Sum 1 $20,000.00 $20,000.00 $15,000.00 $15,000.00 Lump Sum 1 $8,000.00 $8,000.00 $3,500.00 $3,500.00 Linear Foot 155 $25.00 $3,875.00 $45.00 $6,975.00 Each 4 $2,000.00 $8,000.00 $1,000.00 $4,000.00 Subtotal $785,045.00 Subtotal $930,697.00 Tax $69,083.96 Tax $81,901.34 Total $854,128.96 Total $1,012,598.34 07/06/2005 CITY OF RENTON BID TABULATION SHEET PROJECT: Talbot Hill Water Main Replacement Project Phase II; CAG-05-085 DATE: June 30, 2005 FORMS BID BIDDER Bid Combined Proposal/ Includes 8.8% Sales Tax Bond Addendum Tri to Form AA Excavating X X X $672,538.33 PO Box 7800 Bonney Lake, WA 98390 Monica Anderson Archer Construction, Inc. 7855 S. 206th St. Kent, WA 98032-1354 Alyson D. Gregersen B&L Utility, Inc. 7101 Sexton Rd. Snohomish, WA 98290 William R. Liffrig D.D.J. Const. Co., Inc. PO Box 130 Ravensdale, WA 98051 David Durnford MidMountain Contractors, Inc. PO Box 2909 Kirkland, WA 98083-2909 J.L. Levere VJM Construction Co., Inc. 12409 230th Pl. NE Redmond, WA 98053 Vincent J. Mazzaferro Westwater Construction Company 31833 Kent Black Diamond Rd. Auburn, WA 98092 Thomas J. Caplis X X X X X X X X X X X X X X X X X X ENGINEER'S ESTIMATE TOTAL: LEGEND: Fonns: Triple Form: Non -Collusion Affidavit, Anti -Trust Claims, Minimum Wage $848,883.71 $759,075.84 $787,150.05 $854,128.96 $666,822.14 $1,012,598.34 $736,287.68 CITY OF RENTON COUNCIL AGENDA BILL SUBMITTING DATA: Dept/DivBoard... City Clerk Staff Contact...... Bonnie Walton SUBJECT: Bid opening on 6/22/2005 for CAG-05-089, City Hall P-3 Parking Lot Resurfacing Project EXHIBITS: Staff Recommendation Bid Tabulation Sheet (one bid) AGENDA STATUS: Consent......... X Public Hearing.. Correspondence.. Ordinance....... Resolution...... Old Business.... New Business.... Study Session... Other........... RECOMMENDED ACTION: APPROVALS: Legal Dept...... Refer to Finance Committee Finance Dept.... Other. FISCAL IMPACT: Expenditure Required... $118,374.40 Transfer/Amendment.. Amount Budgeted........ $150,000.00 (Account No. 316.000000.020.5940.0076.63.000003) Revenue Generated... N Total Project Budget... $150,000.00 City Share Total Project... SUMMARY OF ACTION: Engineer's Estimate: $100,000.00 RECOMMENDED ACTION: AI #: July 11, In accordance with Council procedure, bids submitted at the subject bid opening met the following criteria: The low bid was within the project budget, and there were no irregularities. The bid submitted by Epic Construction, LLC in the amount of $118,374.40, however, was the only bid received. Council procedure requires committee review when only one bid is received; therefore, staff recommends referral of the bid to the Finance Committee. COMMUNITY SERVICES + R + DEPARTMENT a— 1 M E M O R A N D U M DATE: June 23, 2005 TO: Bonnie Walton, City Clerk FROM: Greg Stroh, Facilities Manager X 6614 SUBJECT: City Hall P-3 Parking Lot Resurfacing Project Contract CAG-05-089 City Hall P-3 Parking Lot Resurfacing Project, bid opening was held on June 22, 2005, at 3:00 PM. One (1) bid was submitted. The project estimate was set at $100,000.00. The single bid received for the project was 118 374.40 including WSST from Epic Construction, LLC. Our staff has reviewed the low bid for completeness, inclusion of all required forms, acknowledgments of addenda and mathematical correctness of the bid. All of the paper work is in order. The single bid of $118,374.40 including WSST is within the amount facilities budgeted for the project. Funding for the project will be under account number: 316.000000.020.5940.0076.63.000003 Capital Improvement Program, Public Facilities. The approved 2005 CIP budget for the project is $150,000.00 There were three (3) attendees at the mandatory project walk through representing independent contractors. The limited response to this RFP was affected by a number of variables. The type of work is very specialized, the scope of work and choice of methods and materials we have specified inherently allows for a limited number of qualified respondents. Of the three, Partner Construction Products responded that they were too busy and to date I have been unable to make contact with the third vendor Liquid Concrete Inc. to ascertain their reason for not bidding. The Facilities Division, therefore recommends that this item be referred to the Finance Committee Meeting of July 11, 2005. If you have any questions please contact Greg Stroh at x-6614 cc: Dennis Culp, Community Services Administrator Peter Renner, Facilities Director C:\Documents and Settings\gstroh\My Documents\Contract Docs\P-3 Resurfacing Project\City Clerk memo.doc CITY OF RENTON BID TABULATION SHEET PROJECT: City Hall P-3 Parking Lot Resurfacing; CAG-05-089 DATE: June 22, 2005 FORMS BID BIDDER Bid Triple Includes 8.8% Sales Tax Bond Form Addendum Epic Construction, LLC X X X $118,374.40 40 Lake Bellevue Dr., Suite 100 Bellevue, WA 98005 Douglas R. Zylstra ENGINEER'S ESTIMATE LEGEND: Forms: Triple Form: Non -Collusion Affidavit, Anti -Trust Claims, Minimum Wage TOTAL: $100,000.00 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building /Public Works For Agenda of. July 11, 2005 Dept/Div/Board.. Development Services Division Agenda Status Staff Contact...... Juliana Fries x:7278 Consent .............. X Public Hearing.. Subject: SHAMROCK HEIGHTS II FINAL PLAT AND Correspondence.. RELEASE OF UTILITY EASEMENTS Ordinance ............. X File No. LUA 04-148, FP (LUA 04-030, PP) Resolution ............ 4.8 acres located West of Lyons Ave NE, East of Old Business........ Jericho Ave NE & North of NE 41" Street. New Business....... Exhibits: 1. Resolution and legal description Study Sessions...... 2. Staff report and recommendation Information......... Recommended Action: Council concur Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: N/A Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. X SUMMARY OF ACTION: The recommendation for approval of the referenced final plat is submitted for Council action. Shamrock Heights II divides 4.8 acres into 11 single-family residential lots, with sanitary sewer, storm drainage, street lighting, curb and gutter, sidewalks and street improvements. Design and construction of utilities, lighting and pavement will be approved, accepted or deferred (and a security device posted) as required through the Board of Public Works prior to recording the plat. All conditions placed on the preliminary plat by the City Council will be met prior to recording of the plat. Included on the face of the plat are the releases of various "Assignment of Utility and Drainage Easement" that were determined no longer necessary to the City. STAFF RECOMMENDATION: 1. Approve Shamrock Heights II Final Plat, LUA 04-148, FP, with the following conditions and adopt the resolution. a) All mitigation fees shall be paid prior to the recording of the plat. b) All plat improvements shall be either constructed or deferred to the satisfaction of the City staff prior to the recording of the plat. 2. Release the "Assignment of Utility and Drainage Easement' recorded under recording number 20010116000507 and 20010426000237. 3. Release the "Assignment of Utility and Drainage Easement' recorded under recording number 20010116000506 and 20010426000236. 4. Release the "Assignment of Utility and Drainage Easement' recorded under recording number 20010116000508 and 20010426000238. CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING FINAL PLAT (SHAMROCK HEIGHTS H; FILE NO. LUA- 04-148FP). WHEREAS, a petition for the approval of a final plat for the subdivision of a certain tract of land as hereinafter more particularly described, located within the City of Renton, has been duly approved by the Planning/Building/Public Works Department; and WHEREAS, after investigation, the Administrator of the Planning/Building/Public Works Department has considered and recommended the approval of the final plat, and the approval is proper and advisable and in the public interest; and WHEREAS, the City Council has determined that appropriate provisions are made for the public health, safety, and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools, schoolgrounds, sidewalks and other planning features that assure safe walking conditions for students who walk to and from school; and WHEREAS, the City Council has determined that the public use and interest will be served by the platting of the subdivision and dedication; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION U. The final plat approved by the Planning/Building/Public Works Department pertaining to the following described real estate, to wit: See Exhibit "A" attached hereto and made a part hereof as if fully set forth 1 RESOLUTION NO. (The property, consisting of approximately 4.8 acres, is located west of Lyons Avenue NE, east of Jericho Avenue NE and north of NE 4"' Street) is hereby approved as such plat, subject to the laws and ordinances of the City of Renton, and subject to the findings, conclusions, and recommendation of the Planning/Building/Public Works Department dated June 20, 2005. PASSED BY THE CITY COUNCIL this day of , 2005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of Approved as to form: Lawrence J. Warren, City Attorney RES.1117:6/23/05:ma Kathy Keolker-Wheeler, Mayor 2005. 01 ORDINANCE NO. Exhibit A LEGAL DESCRIPTION PARCEL A: THE EAST 1/2 OF THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST W.M.; EXCEPT THE EAST 100 FEET OF THE SOUTH 150 FEET THEREOF; AND EXCEPT THE SOUTH 42 FEET THEREOF AS CONVEYED TO KING COUNTY FOR SOUTHEAST 128TH STREET BY DEED RECORDED UNDER KING COUNTY RECORDING NOS. 5755891 AND 5755892; SITUATE IN THE CITY OF RENTON, COUNTY OF KING, STATE OF WASHINGTON. PARCEL B: THE EAST 100 FEET OF THE SOUTH 150 FEET OF THE EAST 1/2 OF THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST W.M.; EXCEPT THE SOUTH 42 FEET THEREOF AS CONVEYED TO KING COUNTY FOR SOUTHEAST 128TH STREET BY DEED RECORDED UNDER KING COUNTY RECORDING NO. 5755891; SITUATE IN THE CITY OF RENTON. COUNTY OF KING, STATE OF WASHINGTON. VICINITY MAP NOT TO SCALE DEVELOPMENT SERVICES DIVISION BUILDING/PLANNING/PUBLIC WORKS CITY OF RENTON STAFF REPORT AND RECOMMENDATIONS APPLICANT: LOCATION: SUMMARY OF REQUEST: RECOMMENDATION: Sara Slatten Shamrock Heights II Final Plat. File: LUA 04-148FP West of Lyons Ave NE, East of Jericho Ave NE & North of NE 4`h Street. Section 10, Twp. 23 N., Rng 5 E. Final Plat for 11 single-family residential lots with water, sanitary sewer, storm, street and lighting. Approve With Conditions FINDINGS, CONCLUSIONS & RECOMMENDATION Having reviewed the record documents in this matter, staff now makes and enters the following: FINDINGS: 1. The applicant, Sara Slatten, fled a request for approval of Shamrock Heights 11, an 11-lot Final Plat. 2. The yellow file containing all staff reports, the State Environmental Policy Act (SEPA) documentation and other pertinent materials was entered into the record as Exhibit No. 1. 3. The Environmental Review Committee (ERC), the City's responsible official, issued a Determination on Non -Significance -Mitigated on April 6, 2004 for the subject proposal. 4. The subject proposal was reviewed by all departments with an interest in the matter. 5. The subject site is located west of Lyons Ave NE, east of Jericho Ave NE & north of NE 4`h Street. The new plat is located in Section 10, Twp. 23 N., Rng 5 E. 6. The subject site is comprised of 2 parcels totaling 4.8 acres. 7. Within the site, there is a "Utility and Drainage Easement" to King County, recorded under King County recording number 8711300922. After annexation of this area, the easement interest was conveyed to the City of Renton through an "Assignment of Utility and Drainage Easement" recorded under King County recording number 20010116000507 and 20010426000237. Since drainage facilities have been installed along NE 4`h Street and Shamrock Heights H has their privately owned detention facility, this easement is no longer necessary and staff recommends to be released upon recording of the plat. 8. There is a second "Utility and Drainage Easement" to King County, recorded under King County recording number 8711300921. After annexation of this area, the easement interest was conveyed to the City of Renton through an "Assignment of Utility and Drainage Easement" recorded under King County recording number 20010116000506 and 20010426000236. This easement is no longer necessary and staff recommends to be released upon recording of the plat. 9. There is a third "Utility and Drainage Easement" to King County, recorded under King County recording number 8711300920. After annexation of this area, the easement interest was conveyed to the City of Renton through an "Assignment of Utility and Drainage Easement" recorded under King County recording number 20010116000508 and 20010426000238. This easement is no longer necessary and staff recommends to be released upon recording of the plat. 10. The Preliminary Plat (LUA-04-030) was approved by the City of Renton Council on July 26, 2004. 11. The site is zoned Residential 5 DU/AC (R-5). 12. The Final Plat complies with both the Zoning Code and the Comprehensive Plan. 13. The Preliminary Plat was subject to a number of conditions as a result of both environmental review and plat review. The applicant complied with the conditions imposed by the ERC: The applicant shall be required to provide a Temporary Erosion and Sedimentation Control Plan (TESCP) designed pursuant to the Department of Ecology's Erosion and Sediment Control Requirements, outlined in Volume II of the 2001 Stormwater Management Manual and provide staff with a Construction Mitigation Plan prior to issuance of Construction permits. This condition shall be subject to the review and approval of the Development Services Division.. The project design and construction comply with the DOE requirements for Erosion and Sediment Control. 2. This project shall be subject to the 1998 King County Surface Water Design Manual. The project complied with the 1998 King County Surface Water Design Manual, and provided flow control Level 2 — for detention and basic water quality. 3. The applicant shall comply with the recommendations contained within the Wetland Evaluation Report dated July 2002 prepared by Gary Schulz in regards to wetland maintenance, monitoring and construction of the project. The project was reviewed and approved by Planning (Development Services Division) for compliance with the condition. 4. The applicant shall be required to erect a split -rail fence or other fence type as approved by the Development Services Division denoting the edge of the wetland buffer boundary prior to recording of the plat. In addition, a sign shall be located along the fence in a conspicuous location indicating the presence of a wetland and its associated buffer. Fencing and signage along the edge of the wetland buffer will be installed prior to recording. 5. No vegetation removal shall be allowed within the wetland or its associated buffer with the exception of dangerous or diseased trees. All dangerous and/or diseased trees proposed to be removed from the wetland or its associated buffer shall require a letter from a qualified arborist and would be subject to inspection and approval of the development Services Division. This mitigation shall be placed on the face of the plat prior to recording. The construction plans noted trees to be saved within the wetlands and its associated buffer. In addition, a note has been placed on the face of the plat requiring written approval from the City of Renton prior to removal, pruning, or damaging of any vegetation within the wetland and its associated buffer. 6. The applicant shall pay the appropriate Fire Mitigation Fee based on a rate of $488.00 per new single-family lot. The fee shall be paid prior to the recording of the final plat. The Fire Mitigation Fee will be paid prior to recording of the plat. The applicant shall pay the appropriate Traffic Mitigation Fee based on $75.00 per each new average daily trip associated with the project. The fee shall be paid prior to recording of the final plat. The Transportation Fee will be paid prior to recording of the plat. 8. The applicant shall pay the appropriate Parks Mitigation Fee based on $530.76 per new single-family lot. The fee shall be paid prior to the recording of the final plat. The Parks Mitigation Fee will be paid prior to recording of the plat. 14. In addition, the applicant has complied with the conditions imposed as a result of Preliminary Plat: The plat shall remain an 11-lot plat. The final plat is 11-lot plat. 2. The applicant shall save all significant trees on the site within 20 feet of the wetland buffer or detention pond that do not stand in the way of necessary right-of-way, driveways and reasonable building pads. The removal of all significant trees noted above shall be reviewed and approved by a certified arborist selected and approved by the City but paid by the applicant. The construction plans noted trees to be saved that would not interfere with code required improvements. 3. Staff and the applicant should work to attempt to come up with a way of protecting passers-by from the storm water pond while allowing it to be visually appealing, if possible from the NE 4`h Street corridor. The applicant submitted fencing and landscaping plans (fronting NE 4`h Street and along the detention pond) for review by Planning at the Development Services Division. The landscape will provide screening to the pond and improve the beautification of the NE 41h corridor. 4. The applicant shall be required to screen the detention facility with a combination of decorative fencing and perimeter landscaping and irrigation. This condition shall be completed prior to the final plat approval and be subject to the review and approval of the Development Services Division. Fencing and landscaping plans along the detention pond were installed to the satisfaction of Planning at the Development Services Division. S. The applicant shall place `No Parking" signage near the emergency vehicle hammerhead turnaround serving the development. The satisfaction of this requirement shall be subject to the Development Services Division prior to recording of the plat. "No Parking" signs will be installed along the hammerhead turnaround prior to recording. 6. A homeowner's association or maintenance agreement shall be created concurrently with the recording of the final plat in order to establish maintenance responsibilities for this development. A draft of the document(s), if necessary, shall be submitted to the City of Renton Development Services Division for review and approval by the City Attorney and Property Services section prior to recording of the final plat. A Homeowners Association was created and the Declaration of Covenants, Conditions and Restrictions was reviewed and approved by Development Services, and includes the maintenance responsibilities. 7. The applicant shall be required to pay the appropriate Issaquah School District Impact Fee in the amount of $2,937. 00per home prior to building permit issuance. Payment of Issaquah School District will be required prior to the issuance of any building permit. 8. Modify the footprint for Lot 10 to further reduce the impact to existing wetland buffer. Decrease the encroachment by at least 30 percent of the original encroachment subject to the City of Renton approval. Lot 10 footprint is in the process of being modified to comply with the condition. Final footprint for Lot 10 will be reviewed and approved by Development Services prior to recording of the plat. 9. Install a minimum of twelve evergreens, 6-8 feet in height, within the existing and/or added wetland buffer. Locations to be determined by a wetland biologist. Cam West to insure survivabilityfor a monitoring period determined by the City of Renton. Planning at Development Services Division is coordinating the location and planting of the evergreen trees within the wetland buffer. 10. Remove invasive blackberry bushes within the existing and/or added wetland buffer area as directed by a wetland biologist. Blackberry bushes we removed from the wetland buffer as part of the construction permit. 11. Install split -rail fencing with mesh around the north and west sides of Lot 10 to discourage entrance and place wetland signs around the perimeter of the entire wetland buffer. Amend the CCR's to require this type of fencing for Lot 10 for perpetuity. Split -rail fencing and mesh will be installed around the west and north sides of Lot 10 prior to recording. CCR's include language to maintain the fencing for perpetuity. 12. The applicant shall be required to plant and maintain approved street trees, 1 S feet on center, within the 20 foot front yard setback of each lot that abuts a public right-of- way. This condition shall be completed prior to the final plat approval and be subject to the review and approval of the Development Services Division. In addition, this condition shall be included in the subdivision's Codes, Covenants and Restrictions (CCR's), and the maintenance becoming the responsibility of the Homeowner's Association upon project completion. Planning at Development Services Division will be reviewing and approving the planting of the trees along the front setback of each lot. In addition, the CCR's include language regarding the maintenance of the trees. 13. The applicant shall comply with conditions imposed by ERC. Applicant complied with the above ERC conditions. CONCLUSIONS The Final Plat generally appears to satisfy the conditions imposed by the preliminary plat process and therefore should be approved by the City Council. RECOMMENDATION: 1. The City Council should approve the Final Plat with the following conditions: a) All plat fees shall be paid prior to the recording of the plat. b) All plat improvements shall be either constructed or deferred to the satisfaction of City staff prior to the recording of the plat. 2. Release the "Utility and Drainage Easement" to King County, recorded under King County recording number 8711300922 and conveyed to the City of Renton through an "Assignment of Utility and Drainage Easement" recorded under King County recording number 20010116000507 and 20010426000237. Release the "Utility and Drainage Easement' to King County, recorded under King County recording number 8711300921 and conveyed to the City of Renton through an "Assignment of Utility and Drainage Easement" recorded under King County recording number 20010116000506 and 20010426000236. 4. Release the "Utility and Drainage Easement' to King County, recorded under King County recording number 8711300920 and conveyed to the City of Renton through an "Assignment of Utility and Drainage Easement" recorded under King County recording number 20010116000508 and 20010426000238. SUBMITTED THIS 201h DAY OF JUNE, 2005 Pp A FRIES DE LOPMENT SERVICES DIVISION cc: Kayren Kittrick LUA-04-148-FP LEGAL DESCRIPTION PARCEL A: THE EAST 1/2 OF THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST W.M.; EXCEPT THE EAST 100 FEET OF THE SOUTH 150 FEET THEREOF; AND EXCEPT THE SOUTH 42 FEET THEREOF AS CONVEYED TO KING COUNTY FOR SOUTHEAST 128TH STREET BY DEED RECORDED UNDER KING COUNTY RECORDING NOS. 5755891 AND 5755892; SITUATE IN THE CITY OF RENTON, COUNTY OF KING, STATE OF WASHINGTON. PARCEL B: THE EAST 100 FEET OF THE SOUTH 150 FEET OF THE EAST 1/2 OF THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST W.M.; EXCEPT THE SOUTH 42 FEET THEREOF AS CONVEYED TO KING COUNTY FOR SOUTHEAST 128TH STREET BY DEED RECORDED UNDER KING COUNTY RECORDING NO. 5755891; SITUATE IN THE CITY OF RENTON, COUNTY OF KING, STATE OF WASHINGTON. I/ICIIVI T Y MAP NOT TO SCALE I R Ila i �S Gin Rnj .60'919 1M.YZ.4L006 °^' �Rr I Wd ®� 3N 3AV dVSll)I a I. N. 11� z I i II II ( rls lift x I Iu had II Jul ; b � I` Na O � In� I Ye w I„ II a ill I rF I � II 1, � I O I I � .ZL'Dl9 M.ZL.11�00$ I I I I I iZ I I I I 71 I J 7 CITY OF RENTON COUNCIL AGENDA BILL Al #: - Submitting Data: Dept/Div/Board.. EDNSP Staff Contact...... Rebecca Lind Ext. 6588 Subject: Zoning text amendment to remove residential uses from the Commercial Arterial zone Exhibits: Issue Paper Draft Ordinance For Agenda of: 7/11/2005 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Recommended Action: Approvals: Refer to Planning and Development Committee Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... N/A Transfer/Amendment....... N/A Amount Budgeted....... N/A Revenue Generated......... N/A Total Project Budget N/A City Share Total Project.. N/A SUMMARY OF ACTION: The proposed code amendment removes stand-alone residential uses from the Commercial Arterial Zone. STAFF RECOMMENDATION: Eliminate stand-alone residential uses from the Commercial Arterial Zone. X y ECONOMIC DEVELOPMENT, NEIGHBORHOODS, AND STRATEGIC ' � ' PLANNING DEPARTMENT M E M O R A N D U M DATE: June 27, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: J-1 oKathy Keolker-Wheeler, Mayor FROM: Alex Pietsch, Administrator kfIX STAFF CONTACT: Rebecca Lind, x6588 SUBJECT: Zoning Text Amendment to Remove Residential Uses From the Commercial Arterial Zone ISSUE: 1. What is the purpose of residential development in the Commercial Arterial (CA) zone and should residential uses be given the same priority as commercial uses in these districts? 2. Should the City allow stand alone residential uses within the CA zone in the NE 3rd/4`h Corridor, Sunset Corridor, and Puget Corridor? 3. If the City allows residential uses in the CA zone, what types of uses are desired: single-family residential, townhouses, cottages, garden style apartments, mixed use (residential and commercial in one building)? * ulk_ ►16 : � 1, Eliminate stand-alone residential uses in the Commercial Arterial zone. Continue to allow mixed -use development that can be implemented in compliance with the purpose of the Commercial Corridor in the Comprehensive Plan. BACKGROUND SUMMARY: The heart of this issue has to do with the City's vision for its commercial districts and specifically those in the Commercial Arterial (CA) zone. Renton's Comprehensive h:\ednsp\title iv\single zone amends\commerci al\cazone\i s sue paper 7-1-05 removing residential from ca.doc Terri Briere, Council President Page 2 of 4 July 1, 2005 Plan envisions Commercial Corridors as urban districts with pedestrian -oriented amenities that will evolve from the former strip -oriented commercial sites scattered along major arterials throughout the City. Residential use is mentioned as part of a mixed -use development, but the Plan concentrates the goals and policies on traditional commercial uses. The vision focuses on creating opportunities for employment, business growth, providing public amenities, and supplying a wide range of goods and services. If this is the true purpose of the Commercial Corridor, then Renton's current land use regulations are not effectively implementing the intent of the Comprehensive Plan. Development regulations allow stand-alone residential uses, such as garden -style apartments, to compete with commercial uses for prime land in some parts of the CA zone. This has been especially apparent near NE 4ih Street where several residential developments have been built in the commercial area. Prior to the 2004 Comprehensive Plan Update, the NE P/4th, Sunset, and Puget Corridors were mapped as Community and Neighborhood Centers and zoned either Center Suburban or Center Neighborhood. Residential use was allowed along NE 41h Street and in two places along Sunset Boulevard as part of a Bonus Residential Overlay. The overlay provided an incentive for residential development in the centers by providing a density bonus for residential development that met specific site review requirements. Mixed -use residential development was allowed in the area adjacent to the arterial and stand alone residential uses (including apartments, townhouses, and single family detached homes) were allowed in areas more than 150 feet back. Site review was supposed to ensure quality development, but the guidance provided in the development regulations did not provide a solid standard that could be effectively implemented. While the Bonus Residential Overlay provided an option for residential development, once built the residential uses did not produce the walkable, well-connected, and vibrant commercial district envisioned by the Comprehensive Plan. The commercial areas developed into small, strip shopping areas with surface parking in front of the stores. Residential development included freestanding apartments, townhouse, and small lot single-family uses. No mixed -use residential/commercial projects were built. As a result, during the 2004 update, the Centers designation was eliminated and the strips were designated Commercial Corridors in the Comprehensive Plan and zoned CA. In attempt to improve the vitality in commercial areas, the Commercial Corridor concept provides for attractive districts through additional land use and site planning requirements. As the regulations now stand, residential development is allowed as a part of mixed use developments in the CA zone. Stand-alone residential development is allowed within 1,200 feet of the NE P/4th Street, Sunset Boulevard, and Puget Drive Commercial Corridors in the form of attached residential units on lots greater than 5,000 square feet. In other words, rental or condominium uses are allowed, at a maximum density of 20 dwelling units per acre (du/acre), but fee simple town houses, cottages, and single-family homes are prohibited. 11:\EDNSP\Title IV\Single Zone Amends\Commercial\CAzone\lssue Paper 7-1-05 Removing Residential from CA.doc Terri Briere, Council President Page 3 of 4 July 1, 2005 While there are three Commercial Corridor areas that allow this type of stand-alone residential use, the NE 3rd/4`h Corridor has had the most pressure for residential development. Development of that area slowed during the sewer moratorium instituted in 1989 due to physical capacity limitations. When the moratorium was lifted three and a half years later, landowners were eager to pursue their development options. With the combination of strip -oriented commercial uses and deep lots along NE 4`h Street, property owners considered the back portions of their property infeasible for commercial use. Several residential developments were built in the NE 3rd/4ch Corridor under the Bonus Residential Overlay, and more are proposed under the current regulations. There is less immediate pressure to develop residential uses in the Puget Drive and Sunset Corridors because they were never subject to development moratorium. Growth in these Corridors proceeded according to market conditions because land was never withheld from development. Commercial uses predominate and according to buildable lands data, there is only capacity for 22 residential units in the Puget Corridor and 67 units in the Sunset Corridor. However, both Corridors are subject to the same regulations as the NE 4`h Commercial Corridor and the potential for stand-alone residential use in the CA zone is the same. What little land exists for commercial expansion could be diverted for residential use. Given the boom in the housing market, there is the potential for residential uses to fill up the small Commercial Arterial sites that have been specifically set aside to provide commercial activity in growing areas. The Comprehensive Plan states in Policy LU-335 that increased demand for commercial use should be accommodated through the intensification of the existing area and not expansion. If the Commercial Corridors are not to be expanded, it is especially important to preserve the land within them for commercial growth. Additionally, with the removal of the Bonus Residential Overlay, the design guidelines for residential development were also removed. There were never standards in place to address the integration of residential and commercial uses or to create pedestrian connections between uses. Given the lack of development standards and development potential for residential uses like garden -style apartments, allowing even limited residential development in the CA zone undermines the goal of transforming strip commercial into a vibrant Commercial Corridor. Careful consideration should also be given to the type and amount of housing allowed in the Commercial Corridor. Given the size of the Commercial Corridors, detached single- family homes would require too much land unless placed on very small lots. Garden style apartment development, while limited to 20 du/acre, may be too large in size and scale to effectively blend into a commercial area or transition to single-family neighborhoods. Medium density attached town house or detached cottage development could provide an ideal transition between busy commercial areas and residential zones. These types of housing are conducive to either owned or rented dwelling units and the proximity to the arterial is ideal for transit access. Whatever type of residential use chosen for potential inclusion in the Commercial Corridor, the quantity of housing must be limited to give the opportunity for future commercial development. If stand alone H:\EDNSP\Title IV\Single Zone Amends\Commercial\CAzone\Issue Paper 7-1-05 Removing Residential from CA.doc Terri Briere, Council President Page 4 of 4 July 1, 2005 housing developments were desired for the CA zone, limited town house or cottage developments with adequate design and development standards would be recommended. CONCLUSION: The requirement for residential development opportunities in the Commercial Corridor areas is met by allowing mixed -use developments. Stand-alone residential uses do not presently conform with the Comprehensive Plan because there are inadequate implementing regulations to achieve compliance. Given the housing market boom, there is a need to preserve the CA zone for commercial development, especially in the NE 3'd/4`h Corridor where there is pressure for residential development. There are three potential solutions: ➢ Protect the Commercial Arterial zone by removing stand alone residential from the use table. ➢ If stand alone residential is desired within the commercial zone, it would be necessary to strengthen the standards and limits on residential development that would apply to all Commercial Arterial zoned property. Better implementing regulations may produce a Commercial Corridor that looks and functions like the district envisioned by the Comprehensive Plan. If the tighter connection between residential and commercial uses is not desired, but residential development is desired in some areas, it would be advisable to rezone a portion of the CA zone (along the NE 34d/41h Corridor) to a residential zone. H:\EDNSP\Title IV\Single Zone Amends\Commercial\CAzone\Issue Paper 7-1-05 Removing Residential from CA.doc Zoning Text Amendment- Remove Residential Uses from the CA zone DRAFT 4-3-080A 18. a. General Requirements: Subject to the density limits of the development standards for this zone. Only permitted within a structure containing retail and/or on -site service uses on the ground floor, except in leeatiofls within one thousand two hundr d �eet (1,200') of �J �4 wee ,a accrrae l�6 iea� i�, c��D-ccgE't ]✓�i�'��. ,;thin the N A h C, et, and D,,g Piive GofFidoFs as shown on the r''or-r-iders G 4 3 nnn b. CA Zone- Additional: Residential uses are not permitted in the Employment Area Valley. CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: For Agenda of: 7/11/05 Dept/Div/Board.. EDNSP Agenda Status Staff Contact...... Norma McQuiller X6595 Consent .............. X Public Hearing.. Subject: Correspondence.. First Round of 2005 Neighborhood Grants Ordinance ............. Resolution........... . Old Business........ New Business....... Exhibits: Issue Paper - 2005 Grant Applications Study Sessions...... Issue Paper - 2005 First Round Grant Funding Request Information......... Descriptions Draft Committee Report Recommended Action: Approvals: Refer to Community Services Committee Legal Dept .... X.... Finance Dept .... X. Other ............... Fiscal Impact: Expenditure Required... $21,616.00 Transfer/Amendment....... Amount Budgeted....... $50,000.00 Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Five project applications and four newsletter applications were submitted for the first round of neighborhood program funding. Staff evaluated each request against established criteria. Five project grants and four newsletter grants are recommended for funding. STAFF RECOMMENDATION: ■ Approve five 2005 Neighborhood Grant project applications and four newsletter applications totaling $21,616. ■ Conduct a second 2005 Neighborhood Grant application round of funding with a deadline of September 30, 2005. Rentonnet/agnbill/ bh �Y ECONOMIC DEVELOPMENT, • NEIGHBORHOODS, AND STRATEGIC PLANNING DEPARTMENT M E M O R A N D U M DATE: June 27, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: ��'.,,) Kathy Keolker-Wheeler, Mayor FROM: Alex Pietsch, Administrator STAFF CONTACT: Norma McQuiller, ext. 6595 SUBJECT: 2005 First Round Neighborhood Grant Applications ISSUE: Review of nine grant project applications, including four newsletter grants, for compliance with Neighborhood Program objectives. BACKGROUND SUMMARY: The City Council appropriated $50,000 in the 2005 budget for the Neighborhood Grant Program. This year, the City of Renton Neighborhood Grant Program had the opportunity to fund the Mayor's Planting Day Project on May 23, 2005 in recognition of Arbor Day and Earth Day. Over 40 drought -tolerant, urban street trees were planted on both sides of NE 4th Street between Nile Avenue NE and Pasco Avenue NE on Renton's east plateau. Summer -flowering bulbs were planted between the trees along the sidewalks and a dry - climate mix of annual and perennial wildflower seeds were sown to reduce erosion, keep weeds down, and make the corridor more attractive. The total cost of materials for the project was $18,257.08. Clear Channel Cable Company generously donated $8,000 thus leaving a final cost to the Neighborhood Program Grant funds of $10,257.08, with a sweat equity match from residents, community, and City Staff volunteers of $13,000. The nine grant requests received in this first round total $21,524 and are shown in the attached table. ednsp memo not yet in ctte.doc Terri Briere, Council President June 27, 2005 Page 2 of 3 The following criteria were used to evaluate projects to see if they meet the objectives of the Neighborhood Program: o Project size and complexity is appropriate for neighborhood group. o Location of project is appropriate. o Project documentation shows neighborhood participation and adequate volunteer labor reflecting community support for the project. o Maintenance is accounted for after completion. o Project is visible and benefits the public. o Sufficient matching funds exist through sweat equity, cash, or donated labor/materials. o Physical improvements benefit a larger area of a community. o Project facilitates other neighborhood program objectives including neighborhood networking, stimulating self-help, and neighborhood organization. o Project has realistic budget. Of the nine grant requests, the Grant Review Team recommended all nine be funded based on the above criteria. Neighborhood Requested Amount Recommended Amount Project Grants Ginger Creek Community Association $1,538 $1,538 Geneva Court Homeowners' Association $1,544 $1,544 North Renton Neighborhood Association $12,586 $12,586 Sir Cedric Homeowners' Association $737 $737 Valley Vue Homeowners' Association $2,600 $2,600 Newsletter Grants enn dale Neighborhood Association $2,000 $2,000 Renton Hill Neighborhood Association $410 $410 indwood Homeowners' Association $109 $109 Winsper Homeowners' Association $92 $92 Totals $21,616 $21,616 Note: The above amounts are rounded to the nearest dollar RECOMMENDATION: • Approve five project applications and four newsletter applications totaling $21,616. • Conduct a second round of funding with a deadline of September 30, 2005. Remaining budget available for second round Pr9oject and Newsletter grants is $18,127. ednsp memo not yet in ctte.doc Terri Briere, Council President June 27, 2005 Page 3 of 3 cc: Jay Covington, Chief Administrative Officer Ben Wolters, Director Norma McQuiller, Neighborhood Coordinator ednsp memo not yet in ctte.doc Neighborhood Grant Total Project Meets objectives of Request Project Neighborhood Program Cost 1) Ginger Creek $1,538 $3,076 Urban Park Improvements To enhance the appearance of the park by Yes Community includes adding gravel, bark chips, additional perennial flowers, and two natural Association sweat granite rock benches. Located at Puget Drive, Beacon Way SE, and SE 16th equity treet. Geneva Court $1,544 $3,088 Retention Pond Improvements Install fence slats and secure eroding area Yes Homeowners' includes around retention pond by adding fill dirt, eliminate entrance into Association sweat neighborhood through wooded area with fencing. equity 3) North Renton $12,586 $ 25,172 Sartori Educational Center Beautification Improve exterior of school Yes Neighborhood includes with landscaping and create a rock garden in open space with the addition of Association sweat two picnic tables. This will enable both staff and students to enjoy the open equity spaces by providing a sitting area. Sir Cedric $737 $1,474 i ht of Way Improvement Remove litter, weeds, and rocks from the Yes Homeowners' includes perimeter of the property and add bark to improve City right of way property Association sweat located on Monroe Ave NE, Lynnwood Ave NE and NE 12th ST. Also, add equity ew planting bed to the corner of 12th and Lynnwood Avenue to create an rttractive street -side appearance. 5) Valley Vue $2,600 $5,200 ei hborhood Tree Planting Plant trees on unimproved City right of way Yes Homeowners' includes in the front of interested property owner's to enhance the environment, and Association sweat beautify the neighborhood. e uit Kennydale $2,000 N/A Newsletter Annual printing expenses for a newsletter printed and hand Yes Neighborhood delivered quarterly. Association Renton Hill $410 N/A Newsletter Annual printing expenses for a newsletter printed and delivered Yes Community quarterly Association 8) Windwood $109 N/A Newsletter Annual printing and postal expenses for a quarterly newsletter. Yes OA Winsper HOA $92 N/A Newsletter Annual Printing and postal expenses for a quarterly newsletter. Yes Total Amount $21,616 2005 First Round Funding for Neighborhood Grant Program Project Grant Applications 1. Ginger Creek Community Assoc. Improvements to Urban Park 2. Geneva Court HOA Detention Pond Landscape 3. North Renton Neighborhood Satori Education CenterLandscape 4. Sir Cedric Townhouse Assoc. Rejuvenation/Landscape 5. Valley Vue HOA Tree Planting HAEDNSP\Neighborhoods\Grant Program\2005\Staff Packet MEMO 2005.doc\cor 2 �J t "wk f � CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board.. Finance & IS Department Staff Contact...... Michael R. Wilson, Interim Finance/IS Administrator Subject: Financial Management Policies Exhibits: Memorandum Financial Management Policies AI #: For Agenda of: July 11, 2005 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Recommended Action: Approvals: Legal Dept......... Refer to Finance Committee Finance Dept...... Other ............... Fiscal Impact: None Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget N/A City Share Total Project.. N/A SUMMARY OF ACTION: Finance staff presents revised Financial Management Policies for review and consideration of the Renton City Council. These policies were developed by the Finance Division, a committee of Department Administrators and management staff, the Chief Administrative Officer, and endorsed by the Mayor with the goal of establishing more comprehensive policies to assist in protecting and preserving the financial health and welfare of the City. STAFF RECOMMENDATION: ►:1 Approve the proposed Financial Management Policies and direct Finance staff to include these policies in the Mayor's proposed 2006 Annual Budget document that will be presented to the Council in October. Staff also recommends that the Financial Management Policies be reviewed each year for possible editing and updating similar to the annual evaluation of the City's Business Plan Goals. H:\FINANCE\ADMINSUP\Ol_AgendaBills\Financial Management Policies.doc �n4-iR FINANCE AND INFORMATION SERVICES DEPARTMENT �N M E M O R A N D U M DATE: June 28, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: Kathy Keolker-Wheeler, Mayor FROM: Michael R. Wilson, Interim Finance/IS i ' tr or SUBJECT: Financial Management Policies After working with many Department Administrators, management staff, the Chief Administrative Officer and Mayor over the last several weeks on the preparation of new "financial management policies," I am pleased to present to you the final draft document. Over the last three months, we conducted six meetings with City staff who invested a significant amount of time and effort in working with Finance in the preparation of these financial policies. Final review and endorsement of these policies then came from the Mayor and CAO. We commenced this effort of developing new financial management policies by first overlaying the City's existing policies on to new draft policies. This afforded us the opportunity to cross-reference and compare the new policies with the old. As a result, we were able to discuss and save those portions of existing policies that were considered to still be pertinent and beneficial. I cannot underscore how critical these policies are in protecting and preserving the financial health and welfare of the City. As a result, these policies are very comprehensive. They are comprised of the following policy sections: 1) Financial Philosophies; 2) Budget Process; 3) Basis of Accounting and Budgeting; 4) Accounting, Financial Reporting, Forecasting, Information System Integrity, and Auditing Policies; 5) Operating Budget Policies; 6) Revenue and Expenditure Policies; 7) Capital Improvement Policies; 8) Reserve and Fund Balance Policies (Internal Service Fund Policies and Utility Fund Policies); 9) Investment Policies and Cash Management; and 10) Debt Management. Although crafted to specifically meet the fiscal and budget needs of Renton, you will find these policies to be some of the best financial management guidelines in the State. It is our recommendation that the City Council review and approve these policies with direction to the Administration that these policies be inserted into 2006 Annual Budget document. By these policies being incorporated into the City Budget document, the City Council and Administration will then have the opportunity to review, discuss and update this document each year, similar to the on -going review of the City's Business Plan Goals by the Council and Administration. hAfinance\adminsup\02 issuepapers memos to council or mayor\financial management policies.doc CITY OF RENTON FINANCIAL MANAGEMENT POLICIES (draft 7/7/05) The financial health and welfare of City of Renton is highly dependent upon establishing and maintaining sound, financial -planning objectives and strategies of implementation. These financial management policies direct the decision -making process of the City Council and the City administration while operating to provide stability of changing service and financial circumstances and conditions. These policies also provide guidelines for evaluating both current activities and proposals for future programs and direct the City's financial resources toward meeting the goals and programs of a City -developed strategic plan. The implementation of wise fiscal policies enables the City officials to protect the public interest and ensure public trust and confidence. Financial Philosophies The fiscal policy of the City of Renton is to establish a sufficient financial base and provide the resources necessary to support and sustain an adequate and responsible level of Citywide services to ensure public safety, enhance the physical infrastructure and environment of the City, and improve and sustain quality of life and community. The City of Renton's financial policies shall address the following fiscal goals: • Ensure the City maintains a sufficient financial base to provide a reliable level of City services. • Maintain sound financial practices that meet all applicable standards and direct the City's financial resources toward meeting the goals of the City's strategic plan. • Keep the City in a fiscally -sound position over both the long and short term. • Maintain sufficient financial liquidity to meet normal operating and contingent obligations. • Maintain and preserve existing infrastructure and capital assets. • Guide the City Council and management policy decisions that have significant financial impact • Ensure the City is able to withstand local and regional economic variations and adjust to changes in program and service requirements. • Set forth operating principles that minimize the cost of government and financial risks. • Promote sound financial management by providing accurate, meaningful and timely information on the City's financial condition. • Provide a framework for prudent use of debt financing, maintain a good credit rating taxpayers that the City government is managed and operated in a sound financial condition. • Ensure the legal use of financial resources through effective systems of internal controls. • Promote cooperation and coordination with other governmental entities and the private sector in financing and delivery of services. • Improve productivity and eliminate duplication of City functions through assessment of programs and operations. • Establish capital improvement project priorities based on long-range plans that are consistent with the City's Comprehensive Plan. • Operate utilities and business programs in a responsive and fiscally sound manner. • Expect service users to pay their fair share of program costs. • Protect the City from catastrophic or unanticipated losses. • Link all initiatives to the City's Business Plan Goals and the six -year projection model to better understand the long-term financial effects of sustaining each initiative. As a cornerstone of the City of Renton's financial management policy, the "fiscal integrity" of the City will be of the highest priority. The City will strive to: Maintain the fiscal integrity of its operating, debt service, and capital improvement budgets, which provide services and maintain certain public facilities, streets and utilities. It is the City's intent to maximize the level of public goods and services while minimizing the level of debt. Restrict the expenditure of ongoing operating programs by not exceeding the amount of ongoing revenue to finance those costs. Ongoing revenues will be identified along with new program costs. Cash balances in excess of the amount required to maintain strategic reserves may be used to fund one- time or non -recurring costs. In an effort to strive for successful financial management and ensure the highest credit rating for the City, the City will pursue the following objectives: 1) conservative but reasonable revenue forecasting; 2) budgeting practices which tie recurring expenditures to recurring revenues; 3) contingency planning to deal with uncertainties; 4) ability to make mid -year corrections; 5) strong budget controls; 6) institutionalized means of coordinating with other entities; 7) conservative investment practices emphasizing the preservation of capital and liquidity; and 8) engage all department administrators and senior managers in the development and management of their individual areas of budget responsibility. II. Budget Process The budget process is designed to meet the operations and service needs of the City by integrating the planning and implementation of City programs and objectives with the allocation of funds sufficient to support such services and programs. The framework of the City budget was developed following the Government Finance Officers Association's (GFOA) standards identified below: • Establishes a Plan of Policy and Operation that allocates resources of the City to achieve specific City goals and objectives and guides the City's activities. • Facilitates the Evaluation of City Programs by providing a means to measurably examine the financial activities of the City departments over time. • Provides Management Information as a comprehensive recording of information relative to both the character and scope of City activity, delivered in a format that facilitates the easy recognition of potential budget performance problems and offers solution options from the senior management staff. • Establishes Financial Control by controlling the allocation of revenue to various activities through prioritization of programs/projects and allowing policy officials to ensure legality, accuracy and conformity to legislative and administrative objectives. The City of Renton's annual budget shall be prepared using the following schedule and process as its general guide: 1. Prior to June 1, the Mayor, City Council and Chief Administrative Officer conduct a goal -setting retreat with the Department Administrators. 2. In June, the City Council, Mayor, Chief Administrative Officer and Finance/IS Administrator meet to discuss budget schedule, process, budget guidelines and budget preparation tasks. 3. In July, the Finance/IS Administrator prepares the budget preparation package and the Mayor, Chief Administrative Officer and Finance/IS Administrator meet with Department Administrators to distribute budget packets and discuss budget preparation. 4. On or before the second Monday of September, Department Administrators submit to the Finance/IS Department the budget estimates and requests; goals, objectives and programs; and budget charts/forms. Page 2 of 15 5. In mid -September, the Department Administrators meet with the Mayor, Chief Administrative Officer and Finance/IS Administrator to review budget requests. The Finance/IS Administrator submits a preliminary balanced budget to the Mayor and Chief Administrative Officer on or before October 15. 6. By mid -October, the Mayor, Chief Administrative Officer meet with each Department Administrator to brief them on their Preliminary Budget, answer questions and discuss their role in the Council Budget Presentations. 7. On or before November 1, the Mayor submits a proposed balanced City Budget to the City Council. 8. On or before the first Monday of December, the final public hearing on the proposed budget is commenced. 9. On or before November 30, the City Council sets the City's property tax levies. 10. On or before December 31, the City Council adopts the final budget ordinance. 11. On January 31, the Final Budget Document is published and copies of final budgets are to be sent to the State Auditor's Office, Municipal Research Service Center, and other entities. The main feature in the development of a budget format is to make the budget document readable and understandable to the general public and City officials. The budget must be developed in a format that will also provide sufficient detail in financial, program and policy information to guide the departments in program performance, and assist the City Council and administrative/finance staff in program evaluation and monitoring. 1. The budget should be a performance, financing and spending plan agreed to by the Mayor, City Council, Chief Administrative Officer, Finance/IS Administrator and Department Administrators. It should contain information/data regarding expected revenues, expenditures and program performance. 2. The City shall prepare and refine written policies and goals on an annual basis to guide the preparation of performance, financing and spending plans for the City budget. Adopted budgets shall comply with the adopted budget policies and the Mayor and City Council's priorities. 3. The annual budget should provide the following critical elements recommended by GFOA: public policies, financial plan, operations guide, and communications device, and the budget document may be submitted to GFOA for certification if and when deemed beneficial to the City. 4. The City's budget presentation should display the City's service delivery and performance plan in a Council/constituent-friendly format. The City, therefore, will use a budgeting format to convey the policies and purposes of City operations. 5. Decision -making for capital improvements will be coordinated with the operating budget to make effective use of the City's limited resources for operating and maintaining facilities and capital projects. 6. As established by City Council policy and direction from the Mayor and Chief Administrative Officer, Department Administrators will formulate budget programs in line with the Mayor and City Council's priorities by implementing such programs once they are approved. The City Council adopts the budget by ordinance at the fund and department level. Departments have management control over their budgeted line items; however, the departments: 1) may not purchase capital equipment items in excess of $5,000 unless such items have been approved in the Department's budget, and 2) must obtain approval from the Information Services Division of all computer and information system Page 3 of 15 equipment/software purchases. Any revisions that alter the total expenditures of a department or affect the number of authorized employee positions, salary ranges, hours, or other conditions of employment must be approved by the City Council. If a budget amendment is deemed necessary due to extraordinary department expenses or the addition of state/federal grants, such amendment will generally occur only one time during the year at year-end with the adoption of a supplemental budget ordinance. I11. Basis of Accounting and Budgeting A) Basis of Accounting The basis of accounting used by the City sets forth when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Although the City prepares and adopts its annual budgets on a cash basis, all governmental funds are accounted for using the modified accrual basis of accounting. Their revenue is recognized when they become measurable and available. Expenditures are generally recognized under the full or modified accrual basis of accounting when the related fund liability is incurred. All Proprietary Funds are accounted for using the accrual basis of accounting. Under this basis of accounting, the revenues are recognized when they are earned and their expenses are recognized when they are incurred. B) Budgets and Budgetary Accounting The City of Renton's accounting and budgeting systems are organized and operated on a fund basis. Funds are accounting entities used to record revenues and expenditures. Each fund is balanced, meaning total revenues equal total expenditures. The budgeted funds are grouped into categories: General Fund, Special Revenue, Debt Service, Capital Projects, Enterprise, Internal Service, and Fiduciary/Trust. Legal budgetary control is established at the fund level (i.e., expenditures for a fund may not exceed that fund's total appropriation amount). The Mayor, Chief Administrative Officer and Finance/IS Administrator may authorize transfers of appropriation within a fund, but the City Council must approve by ordinance any increase in total fund appropriations. Any unexpended appropriation balances lapse at the end of the budget period. IV. Accounting, Financial Reporting, Forecasting, Information System Integrity and Auditing Policies The City of Renton shall establish and maintain the highest standard of accounting practices. Accounting and budgetary systems shall, at all times, conform to Generally Accepted Accounting Principles, the State of Washington Budgeting Accounting Reporting System and local regulations. Accountinp_ System: • A comprehensive accounting system shall be maintained to provide all financial information necessary to efficiently operate the City. • The City shall meet the financial reporting standards set by the Governmental Accounting Standards Board. Financial Reporting: • Full disclosure shall be provided in all officially -published City financial reports and bond representations. • Annual financial report shall be prepared on a timely basis and in a comprehensive and cooperative fashion to meet or exceed the State Auditor's Office standards and expectations. • The City's budget documents shall be presented in a format that provides for logical comparison with prior budget period actuals wherever possible. Page 4 of 15 Reports outlining the status of revenues and expenditures shall be done monthly in a format prepared by the Finance/IS Administrator and coordinated with the Mayor and Chief Administrative Officer and will be distributed to the City Council, Department Administrators and any interested party. The budget shall be produced so it can be directly compared to the actual results of the fiscal year and presented in a quarterly budget status report. All budget amendments, both revenues and expenditures, shall be noted in the quarterly report. Information Systems Integrity: • Provide the technology tools, information systems support and uninterrupted level of information systems service to sustain the successful implementation and maintenance of a sound, reliable and efficient financial management system. • Ensure reliability and stability in the use of financial software, information systems networks and support services in order to secure trust and confidence in the City's financial management system. • Seek compatibility of financial software products, applications and support services with the financial management team and users in an effort to adhere to the City's fiscal goals and maintain fiscal integrity. • Fully integrate systems software to provide all financial information in a format consistent with City policy to ensure that government programs achieve desired goals by improving data reporting, creating more efficient workflows, and enhancing speed and effectiveness in policy and management decision - making. • Provide a comprehensive and dependable communications system through a sound networking infrastructure between interconnected devices. • Protect against unauthorized access through information systems security and controls while allowing staff the ability to access information directly from the system. Forecasting: • Each year, the City shall update expenditure and revenue forecasts for the operating funds on an annual cycle, five-year forecasts for operating funds, and for the capital improvement program for the next six years. Projections shall include estimated operating costs for future capital improvements that are included in the capital budget. • These estimates shall be presented to the City Council, Mayor and Chief Administrator Officer in a form that will facilitate budget decisions and strategic planning, based on a multi -year strategic planning perspective. Auditing Policies: • An annual audit will be performed by the State Auditor's Office and include the issuance of a financial opinion. A Comprehensive Annual Financial Report shall be prepared in accordance with generally accepted accounting principles; distributed to the City Council, Mayor, Chief Administrative Officer, Finance/IS Administrator, Department Administrators and any interested party; and may be submitted to GFOA for certification if and when deemed beneficial to the City. V. Operating Budget Policies The City Budget is the central financial planning document that encompasses all operating revenue and expenditure decisions. It establishes the level of services to be provided by each department within the restrictions of anticipated City revenues. The City will maintain a budgetary control system to ensure compliance with the budget. The City shall prepare monthly status reports and quarterly budget status reports comparing actual revenues and expenditures to budgeted amounts. If it has been determined by the City Administration and City Page 5 of 15 Council to be useful and meaningful, the City shall develop performance measures to be included in the annual operating budget document. 2. The City Council shall establish City service levels and priorities for the ensuing fiscal year prior to and during the development of the budget. The Mayor will then incorporate the City Council's objectives and priorities in the City's budget proposal. 3. The City shall provide for adequate maintenance and appropriate replacement of capital facilities and equipment. The City shall provide for maintenance schedules to ensure that facilities and equipment are maintained so as to maximize its useful life span. 4. The City shall pay for all current operating expenditures with current revenues. The City shall not balance the General Fund budget through the use of transfers from other ad valorem (based on value) funds, appropriations from fund balances, or growth revenues such as service expansion fees, unless some special condition or circumstance should arise necessitating such budget practice. The City shall project capital outlay expenditures for a six -year period. Projections shall include estimated operating costs of future capital improvements included in the capital improvement budget, which will be reviewed on an annual basis. 6. The administrative transfer fee from non -General Funds to the General Fund is a payment for various services provided by the General Fund. The amount of each year's transfer fees shall be based on estimated, reasonable General Fund costs incurred by the non -general funds. 7. The City shall prepare a concise summary and guide to the key issues and aspects of the operating and capital components of the budget to provide education and involvement of the public. The summary should be publicly available for both the proposed budget and the adopted budget. S. An appropriate balance shall always be maintained between resources allocated for direct services to the public and resources allocated for the costs of administration. VI. Revenue and Expenditure Policies The City of Renton shall seek to maintain the highest level of affordable and reliable services while maintaining fiscal responsibility based on the constraints of the City's revenue resources and direction provided under the City's expenditure policies. Revenue Policies: 1. Revenue forecasts shall assess the full spectrum of resources that can be allocated for public services. The revenue system shall be diversified as protection from short -run fluctuations in any one revenue source. Should economic downturn develop which could result in (potential) revenue shortfalls or fewer available resources, the City will make adjustments in anticipated expenditures to compensate. 2. Revenue estimates shall not assume any growth rate in excess of inflation for taxes (such as property tax, sales tax and fuel taxes) which generally will be based on projections provided by the state, unless the City has identified firm and credible indicators to calculate revenue growth beyond the level of inflation. Real growth that occurs will be recognized through budgetary adjustments only after it takes place. This practice imposes short-term constraint on the level of public goods or services. In the event, however, revenues are less than expected, it minimizes the likelihood of severe cutback actions that may be disruptive to the goal of providing a consistent level of quality services. Page 6 of 15 3. The investment of City funds will be made pursuant to the City of Renton's Investment Policy as approved by the Mayor, Chief Administrative Officer and City Council. Investment income earned through the City's pool of invested funds shall be budgeted based upon the anticipated participation of each fund. 4. The City shall establish and maintain Special Revenue Funds to account for proceeds from specific sources to finance designated activities that are required by statute, ordinance, resolution, or State/Federal executive order. 5. Revenues from the General Fund shall be transferred each year into a trust fund at a level sufficient to pay for future public safety pension liability. 6. Revenues of a limited or indefinite term should be used for capital projects or one-time operating expenditures to ensure that no ongoing service programs are lost when such revenues are reduced or discontinued. 7. Grant applications to fund new service or capital programs with State or Federal funds shall be reviewed by the City, as they become available, with due consideration being given to whether locally generated revenues will be required to support these programs when outside funding is no longer available. 8. State, Federal, local and private grant funds may be utilized but only when the City can be assured that the total costs and requirements of accepting funds are known and judged to not adversely impact the City's General Fund, utility funds, or other City funds. Future impacts on the City budget of all grant requests will be evaluated by the Finance/IS Administrator. The Mayor, Chief Administrative Officer and Finance/IS Administrator shall approve all grant applications. 9. The City shall annually review all fees for licenses, permits, fines, rates and other miscellaneous charges as part of the budget process. User charges and fees shall be established based at a percentage of the full cost of providing the service, unless otherwise provided by statute or regulation. Full cost incorporates direct and indirect costs, including operations and maintenance, overhead, and charges for the use of capital facilities. Other factors for fee or charge adjustments may also include the impact of inflation, other cost increases, the adequacy of the coverage of costs, and current competitive rates. The full cost of providing a service should be calculated in order to provide a basis for setting the charge or fee. Any proposed rate adjustments, user charges and fees shall be presented to the City Council for approval each year prior to the preparation and submittal of the Mayor's proposed Annual Budget to the Council. 10. The City shall follow a vigorous policy of collecting all City revenues. 11. Deficit financing and borrowing shall not be used to support on -going City services and operations. Expenses will be reduced to conform to the long-term revenue forecast. Interfund loans are permissible to cover temporary gaps in cash flow, but only when supported by a well -documented repayment schedule of short duration and at an interest rate based on the Washington State Local Government Investment Pool. 12. Current revenues shall be sufficient to support current expenditures. 13. The City shall maintain revenue and expenditure categories according to State Statute and City administrative regulations. Page 7 of 15 Expenditure Policies: 1. High priority shall be given to expenditures that will reduce future operating costs, such as increased utilization of technology and equipment and prudent business methods. 2. If expenditure reductions are necessary, complete elimination of a specific, non -mandatory service is preferable to lowering the quality of existing programs below reasonable service levels. 3. An appropriate balance shall be maintained between budget funds provided for direct public services and funds provided for sound administration and legal compliance. 4. Before the City undertakes any agreement that would create significant, fixed ongoing expenses, the cost implications of such agreement will be fully determined for current and future years. 5. All externally -mandated services for which full or partial funding is available shall be fully costed out to allow for reimbursement of expenses. The estimated costs of service will be budgeted and charged to the fund performing the service. Interfund service fees charged to recover these costs will be recognized as revenue to the providing fund. 6. The budget shall balance recurring operating expenses to recurring operating revenue. 7. Expenditures shall be controlled and shall stay within the amount of appropriated funds. 8. The City shall attempt to maintain its present service level for essential services within existing revenues. There will be no new services without an appropriate trade-off of services and financial impact. 9. Should General Fund revenue estimates fall short of projected expenditures, the Finance/IS Administrator shall convey, in consultation with City Departments, service alternatives to the Mayor and Chief Administrative Officer. The Mayor or Chief Administrative Officer shall communicate to the City Council the changes to the service program that will match the projected revenues. 10. Organizations that are not part of the City, but which receive funding from the City, shall not have their appropriation carried forward from budget -cycle to budget -cycle unless authorized and directed by the Council. Annual review and reauthorization of funding is required. VII. Capital Improvement Policies The City of Renton shall establish as a primary fiscal responsibility the preservation, maintenance and future improvement of the City's capital facilities, equipment and assets. Proper planning and implementation of sound capital policies and programs will assist the City in avoiding fiscal emergencies and unplanned capital costs in the future. 1. A comprehensive multi -year (minimum six -year) plan for City capital improvements shall be prepared and updated annually. An annual Capital Improvement Program will be developed and adopted by the City Council as part of the City budget. 2. All projects included in the Capital Improvement Program shall be consistent with the City's Comprehensive Plan. The goals and policies for services, facilities, utilities and transportation should be followed in the development of the Capital Improvement Program. The Comprehensive Plan service level goals should be included in the Capital Improvement Program. Virtually all of the projects included in the Capital Improvement Program are based upon formal long-range plans that have been Page 8 of 15 adopted by the City Council. This ensures that the City's Capital Improvement Program, which is the embodiment of the recommendations of these individual planning studies, is responsive to the direction of the City Council as contained in the Comprehensive Plan and supporting documents. Examples of these documents are: the Parks and Recreation Plan, Transportation Improvement Plan, and the Comprehensive Plans for Water, Wastewater and Surfacewater. The Capital Improvement Program shall be prepared in consultation with Council Committees for ongoing capital improvements, updated on an annual basis, and executed in accordance with the plan. 4. Capital project proposals should include cost estimates that are as complete, reliable, and attainable as possible. Project cost estimates for the Capital Budget should be based upon a thorough analysis of the project and are expected to be as reliable as the level of detail known about the project. Project cost estimates for the Six -Year Capital Improvement Program will vary in reliability depending on whether they are to be undertaken in the first, third, or sixth year of the Program. 5. Financial analysis of funding sources shall be conducted for all proposed capital improvement projects, in addition to listing the total project costs. 6. The City shall project its equipment needs (i.e., vehicle replacement and maintenance needs for the next several years) and will update these projections annually. From this projection, a maintenance and replacement schedule will be developed and followed. The intent of the maintenance program shall be to maintain all its assets at an adequate level in order to protect the City's capital investment and to minimize future maintenance and replacement costs. 7. Although the City will generally finance projects on a "pay-as-you-go" basis, the Council may conclude that the most equitable way of funding a project that benefits the entire community will be debt financing (pay -as -you -use) in order to provide capital improvements or services in a timely manner. 8. New private community development (including residential, commercial and industrial projects) shall pay for its fair share of the capital improvements that are necessary to serve the development in the form of system development charges, impact fees, mitigation fees, or benefit districts. All revenues collected from Real Estate Excise tax shall be deposited into the Municipal Facilities Capital Improvement Fund and shall be used in accordance with state law and the adopted Capital Improvement Program. 10. Capital improvement projects that do not follow the principles and concepts of an adopted Capital Improvement Program, or which duplicate other public and/or private services, will not be considered. 11. All capital project proposals shall be formulated and presented to the City Council within the framework of a general capital budget and, except in exceptional circumstances, no consideration will be given to the commitment of any capital funds, including reserve funds, in isolation from a general review of all capital budget requirements. 12. Capital project proposals should indicate the project's impact on the operating budget, including, but not limited to, long-term maintenance costs necessary to support the improvement. 13. The Annual Capital Budget shall include only those projects that can reasonably be accomplished in the time frame indicated in the plan. Each budgeted capital project should include a projected schedule. Page 9 of 15 14. Capital projects that are not encumbered or completed during the fiscal year shall be re -budgeted. All re -budgeted capital projects should be so noted in the adopted Capital Budget. Similarly, multi -year projects with unencumbered or unexpended funds will be carried over to the subsequent year(s). 15. Capital projects shall not be budgeted unless there are reasonable expectations that revenues will be available to pay for them and subsequently fund their operations and services associated therewith. 16. Capital projects that involve intergovernmental cooperation in planning and funding should be established by an agreement that sets forth the basic responsibilities of the parties involved. 17. A comprehensive inventory of all capital assets shall be conducted and maintained to include estimates of actual value and remaining useful life. 18. Capital projects shall be financed to the greatest extent possible through user fees and benefit districts when special benefit to users results from construction of the project. 19. The City shall manage City -owned property proactively and strategically to promote the public interest and, whenever possible, to enhance the City's overall financial resources. 20. The City shall promote accountability to the public in its management of City -owned property and shall be consistent and predictable to enhance the private sector's confidence in the City as a reliable partner in development. VIII. Reserve and Fund Balance Policies Sufficient fund balances and reserve levels are a critical component of the City's financial management policies and a key factor in the measurement of the City's financial strategies for external financing. 1. Maintenance of an adequate fund balance for each fund to ensure sufficient resources for cash flow and to mitigate revenue shortages or emergencies shall be a priority. Prudent use of reserve funds enables the City to defray future costs, take advantage of matching grant funds, and provides the City with the ability to exercise flexible financial planning in developing future capital projects. 2. The City shall maintain reserves required by law, ordinance and/or bond covenants to ensure service levels, stability and protect against economic downturns and emergencies. The City shall maintain reserves in the General Fund in an amount not to exceed the amount established by current ordinance. The City shall strive to maintain at the beginning of each fiscal year a cash balance of no less than 8.3% of total budgeted operating expenses for the General Fund and a cash balance of no less than 12% of total budgeted operating expenses for enterprise funds (e.g., utilities, golf course, airport) in order to provide sufficient cash flow to meet daily operating expenses. 3. Replacement reserves based on historical value shall be established for any equipment, furnishings, and computer software should the need continue beyond the estimated initial useful life, regardless of whether the equipment is acquired via lease, gift or purchase. An amount equal to the depreciation shall be included in the service charges paid by City departments to the various Internal Service funds (Equipment Rental, Insurance, Insurance Healthcare). The furnishings reserve may be used for building rehabilitation and will be replenished until cost is fully recovered. This shall permit the accumulation of cash to cost-effectively replace these assets and smooth out future budgetary impacts. The City shall also maintain a fixed asset system that will identify all City assets. Page 10 of 15 4. The City shall strive to have sufficient premiums paid annually by the insured City Departments to cover all of the actuarial estimated current claims, eliminate any prior claims payment deficiencies as scheduled by the actuarial, and build up the individual departments' reserve accounts to the actuarial recommended levels. 5. Premiums paid into other self-insurance funds must remain with the fund until the fund is dissolved. Premium payment schedules shall be updated and rates revised as necessary at least annually. 6. The City shall strive to have funds set aside into a contingency reserve account equal to eight percent (8%) of the General Governmental budgeted operating expenses to provide financial support to cover unforeseen or catastrophic events and emergencies and meet the insurance actuarial needs. This contingency reserve account can only be used for catastrophic or unanticipated losses outside insured limits or unexpected fiscal conditions. 7. The City shall strive to have funds set aside into an "anti -recessionary" reserve account equal to three percent (3%) of the General Governmental budgeted operating expenses to provide financial support to cover an unanticipated decrease in General Governmental revenue resources during the fiscal year. Internal Service Fund Policies: 1. The City shall fund certain asset replacement reserves through depreciation charges paid to the Internal Service Funds. 2. Internal Service Funds may be considered part of the City's fiscal reserves. Restriction to fund reserves will be judged as to their adequacy in terms of projected needs: a. The City shall maintain an Equipment Rental and Replacement fund and appropriate funds to it annually to provide for the maintenance and timely replacement of equipment. The reserve portion shall be maintained in an amount adequate to finance the replacement of equipment. The replacement of equipment shall be based upon either an adopted equipment replacement schedule or on an as -needed basis. b. The City shall maintain a LEOFFI Healthcare Insurance fund and shall appropriate funds to it on an annual basis to provide for the payment and administration of the self-insurance services for health care benefits for all LEOFF 1 Retirees and provide an adequate amount of reserves for cash flow purposes. c. The City shall maintain a Healthcare Insurance fund and will appropriate funds to it on an annual basis to provide for the payment and administration of the self-insurance services for health care benefits for all active city employees and provide an adequate amount of reserves for cash flow purposes. d. The City shall maintain an Insurance fund for the purpose of centralizing, funding and tracking all insurance premiums, deductible payments, reserves for projected case loss on an annual basis, all other costs relating to risk management, unemployment compensation, and worker's compensation. 3. The City shall maintain an insurance reserve for property, casualty, and medical claims in an amount equal to consultant or actuarial requirements. 4. The City shall replenish the insurance reserve portion of the insurance fund in the following year either by transfer or premium. 5. The City shall budget termination benefits in nondepartmental budgets in an amount equal to average termination costs. Page I I of 15 Utility Fund Policies: 1. The City shall establish and maintain separate utility operating and capital improvement funds and budgets for each of its utility operations in order to provide for proper fund management, financial planning and long-term solvency of each City operated Utility. 2. Utility rate studies shall be conducted at least every six years to update assumptions and ensure the long-term solvency and viability of the City's Utilities. 3. Utility rates and capital fees shall be reviewed annually and necessary adjustments made to account for inflation, construction needs, maintain bond covenants, and avoid major rate increases. 4. The City shall strive to set aside each year an amount not less than 15% of the Water, Wastewater and Surfacewater Utility's operating budget to fund capital projects from rates. Each Utility shall budget and fund a reasonable amount of the cost for "depreciation" of capital assets as an expense within the Utility's operating budget. 5. General Facilities Charges (GFCs) shall be established at levels to ensure that all customers seeking to connect to the City's utility systems shall bear their equitable share of the cost of both the existing and future systems. 6. The Utilities shall minimize dependency on debt funding capital projects. In order to avoid major periodic rate increases, each Utility shall strive to maintain its annual debt payments at such levels that will provide an aggregate balance with the amount of funds budgeted for depreciation and capital outlay from rates. 7. The operating and maintenance costs of each of the Utilities shall be funded at a level that will preserve the intended life and functional requirements of each Utility system. Costs shall be evaluated and monitored to ensure that the Utilities are operated in a cost effective and economically prudent manner. 8. The City shall strive to maintain minimum debt service "coverage" with the net revenue (gross revenue of the Utilities less operating and maintenance expenses) of the combined Utilities being at least 1.5 times the actual debt and the net revenue of the individual Utility being at least 1.3 times the actual debt. 9. The City shall establish and maintain utility rates for each customer class based on a formula that has, at a minimum, a positive "rate of return". 10. Water rate structure shall be designed to reward conservation of water resources and discourage excess usage. IX. Investment Policies and Cash Management Effective financial control of the City's daily operations is an important part of the City's overall fiscal management practices. Achieving adequate cash management and investment control requires sound financial planning to ensure sufficient revenues are available to meet current expenditures of any operating period. 1. The City shall manage and invest its residual cash through the City Treasurer on a continuous basis in accordance with the City's investment policies and within the guidelines established by the Washington State Statutes based upon the following order of priorities: 1) safety, 2) liquidity, and 3) yield. 2. The City shall maintain a cash management program that includes collection of accounts receivable, disbursement of funds, and prudent investment of its available cash. Page 12 of 15 3. As permitted by law and City ordinances and to maximize the effective investment of cash, all liquid funds needed for general obligations may be pooled into one account for investment purposes. The income derived from this account shall be distributed to the various funds based on their average balances on a periodic basis. Proceeds of the bond issues shall not be pooled with other assets of the City but shall be invested as provided by applicable bond ordinances. 4. The Finance/IS Administrator shall periodically furnish (i.e., monthly reporting) the Mayor, Chief Administrative Officer, City Council and Department Administrators with a report that should include the amount of interest earned to date on all funds. An annual report will be provided which will summarize investment activity for the year and will give the rate of return for the year. 5. State and local laws require an annual audit of the financial records of the City. That audit will include a review of all investment activity for the year to review compliance with these investment procedures. 6. Sufficient cash shall be maintained to provide adequate funds for current operating expenditures. The Finance/IS Administrator shall select its official banking institution through a formal selection process in order to provide the City with the most comprehensive, flexible and cost-effective banking services available. 8. The City shall deposit all funds promptly generally be on the same day the funds are received. X. Debt Management Policies The success of the City funding capital projects is highly dependent upon sound financial planning objectives and strategy of implementation. The issuance of debt by the City and the amount of debt is an important factor in measuring the City's financial condition and performance. A debt policy can assist the City Council, Mayor, Chief Administrative Officer, Finance/IS Administrator and staff to integrate the issuance of debt with other long-term planning, financial and management objectives. The policy also requires an evaluation of the impact of each debt issue on the City's overall financial position, in addition to providing guidance to the City Council, Mayor, Finance/IS Administrator and staff to not exceed acceptable levels of indebtedness. All capital projects debt financing shall be coordinated and managed by the Finance/IS Administrator in order to ensure efficient financial planning, implementation and cost-effective underwriting services. 1. The City shall not use long-term debt to finance current operations. Long-term borrowing shall be confined to capital improvements or similar projects with an extended life when it is not practicable to be financed from current revenues. 2. Debt payments shall not extend beyond the estimated useful life of the project being financed. The City shall keep the average maturity of general obligation bonds at or below twenty years, unless special circumstances arise warranting the need to extend the debt schedule to twenty-five years. The City shall maintain good communications with bond rating agencies concerning its financial condition, and will take all appropriate and responsible measures to sustain a quality bond rating with continuous financial management efforts to enhance the City's bond ratings. 4. The City shall not utilize lease purchases, except for computer equipment, real property acquisitions or in the case of extreme financial emergency with specific approval of the City Council. If lease purchasing is approved by the City Council, the useful life of the item must be equal to or greater than the length of the lease. Page 13 of 15 5. The City shall determine the most practical and cost-effective ways of securing interim funding for City capital projects. 6. The City may issue interfund loans rather than outside debt instruments to meet short-term (generally not to exceed two years) cash flow needs. Interfund loans will be permitted only if an analysis of the affected fund indicates excess funds are available and the use of these funds will not impact the fund's current operations. All short-term borrowing will be subject to City Council approval by ordinance or resolution and will bear interest based upon prevailing rates set through the Washington State Local Government Investment Pool. Before initiating any debt financing of capital projects, the City shall identify whenever possible alternative sources of funding, including all applicable state and federal grant and low -interest loan programs, and shall examine the availability of those sources in order to minimize the level of debt. 8. Where possible, the City shall use special assessment revenue or other self-supporting bonds instead of general obligation bonds. Long-term Borrowing: a. Long-term general obligation debt shall be incurred when necessary to acquire land or capital assets based upon the ability of the City to pay. This debt shall be limited to those capital improvements that cannot be financed from existing revenues and when there is an existing or near -term need for the project. The project should also be integrated with the City's long-term financial plan and Capital Improvement Program. b. Before securing municipal financing for public works capital projects, the City shall investigate the availability and eligibility of funds from the State Public Works Trust Fund Loan program. The City shall also pursue the availability and conditions of funds from the State Local Option Capital Asset Lending program for the acquisition of any major equipment or real estate. 10. Short-term Borrowing: a. Short-term lines of credit, tax or Revenue Anticipation Notes may be used only when the City's ability to implement approved programs and projects is seriously hampered by temporary cash flow shortages. In general, these Notes shall be avoided. No other form of debt shall be used to finance ongoing operational costs. 11. A significantly larger portion of the citizens should benefit from projects financed by general obligation bonds. a. General Obligation Bond (Voted): • Every project proposed for financing through general obligation debt should be accompanied by a full analysis of the future operating and maintenance costs associated with the project. • Bonds cannot be issued for a longer maturity schedule than a conservative estimate of the useful life of the asset to be financed. b. Limited Tax General Obligation Bond (Non -Voted): • As a precondition to the issuance of limited tax general obligation bonds, all alternative methods of financing should have been exhausted. • Limited tax general obligation bonds should only be issued under certain conditions: 1) a project in progress requires monies not available from alternative sources, 2) matching fund monies are available which may be lost if not applied for in a timely manner, or 3) catastrophic conditions exist. Page 14 of 15 • The City should avoid issuing general obligation (non -voted) debt beyond eighty percent (80%) of its general obligation debt capacity. 12. The City shall use refunding bonds where appropriate when restructuring its current outstanding debt and/or improving restrictive bond conditions. 13. The City shall establish a close financial teamwork environment between the Mayor, Finance/IS Administrator, Legal Counsel, legally certified and credible bond counsel, and managing underwriter in order to effectively plan and fund the City's capital improvement projects. Through a competitive selection process conducted by the Finance/IS Administrator with consultation with the Mayor, Chief Administrative Officer and Legal Counsel, the City Council shall approve the most qualified managing underwriter and bond counsel. These services shall be regularly monitored by the Finance/IS Administrator to ensure quality debt funding services. 14. Prepare a standard process for planning and establishing debt financing for capital projects which clearly defines: a) the timing for debt financing, b) the role of the various participants in the financing process and c) the steps of the process, which need to be completed in order to achieve successful, project funding. 15. Negotiate the most competitive pricing on debt issues and broker commissions in order to ensure a favorable value to the City's customers. 16. Provide appropriate educational resources to assist the City's customers to improve the planning and understanding of the financing of City capital improvement projects and the financial impact to the customer. 17. City Council approval is required prior to the issuance of debt. In addition, an analytical review shall be conducted prior to the issuance of debt to determine if there are reasonable alternatives and to reduce the cost of borrowing. 18. Unless otherwise justified, the City will use bond proceeds within the established time frame pursuant to the bond ordinance, contract or other documents to avoid arbitrage. If arbitrage occurs, the City will pay the amount of arbitrage to the federal government as required by IRS regulation. The City will maintain a record and reporting system to meet the arbitrage rebate compliance requirement of the IRS regulations. For each bond issue not used within the established time frame, the calculating rebate payments and remitting of rebatable earnings to the federal government. shall be made in a timely manner in order to preserve the tax-exempt status of the outstanding debt. The City may contract with a firm specializing in arbitrage compliance for records and reporting services. Page 15 of 15 1TY OF RENTON COUNCIL AGENDA BILL Submitting Data: Chief Anderson For Agenda of: July 11, 2005 Dept/Div/Board.. Police Department Agenda Status Staff Contact...... Debbie Scott (ext 6939) Consent .............. X Public Hearing.. Subject: Police Software Maintenance Agreement Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Standard Software Maintenance Agreement Information......... Recommended Action: Council concur Approvals: Legal Dept......... Finance Dept..... Other ............... Fiscal Impact. Expenditure Required... S83,348 Transfer/Amendment....... Amount Budgeted....... $68,500 Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: In 1998 the City of Renton purchased a single -solution software package from New World for police records/corrections management and remote field reporting. In 2000, at the end of the warranty period, a five-year maintenance agreement was signed. The agreement will expire on August 31, 2005. The new contract is needed to ensure continued system support. The line item for computer maintenance will be over expended in 2005, but will be covered by savings elsewhere within the department budget. The 2006 budget will reflect the appropriate amount. STAFF RECOMMENDATION: Approve the Police Software Maintenance Agreement, and authorize the Mayor and City Clerk to sign the Agreement. Rentonnct/agnhill/ hh POLICE DEPARTMENT ♦,( /11 M E M O R A N D U M DATE: June 20, 2005 TO: Terri Briere, Council President )Members of the Renton City Council VIA: V' Kathy Keolker-Wheeler, Mayor FROM: Garry Anderson, Chief of Police STAFF CONTACT: Debbie Scott ( extension 6939) SUBJECT: Police Software Maintenance Agreement ISSUE: Request the Council approve the standard software maintenance agreement (SSMA) contract with New World Systems (NWS) for software maintenance. The cost is $83,348 per year. Although the contract term is three years (9/1/05 through 8/31/08), there is a non -funding escape clause. RECOMMENDATION: Staff recommends that Council approve the contract with New World Systems to ensure continued vendor support for the Police New World Systems software. This includes software upgrades, new releases, fixes and corrections, current supporting documentation, and technical phone support. BACKGROUND SUMMARY: In 1998 the City of Renton purchased a single -solution software package from NWS for police records/corrections management and remote field reporting. In 2000, at the end of the warranty period, a five-year SSMA was signed. The SSMA will expire on 8/31/05. The new contract is needed to ensure continued system support. CONCLUSION: Vendor support for the New World System software is vital to the operations of the Police Department and is needed to maintain efficient and effective service to those who live, work and play in the City of Renton. cc: Jay Covington, CAO George McBride, US Bonnie Walton, City Clerk b:\pd_admin\ga\agendabills-issue papers\2005-agenda bills\new world issue paper.doc NEW WORLD SYSTEMS CORPORATION STANDARD SOFTWARE MAINTENANCE AGREEMENT This Standard Software Maintenance Agreement (SSMA) between New World Systems Corporation (New World) and Renton Police Department, Washington (Customer) sets forth the standard software maintenance support services provided by New World. 1. Service Period This SSMA shall remain in effect for a period of three (3) years from (start date) 09/01/05 to (end date) 08/31/08. 2. Services Included The following services or features are available under this SSMA: (a) Upgrades, including new releases, to the Licensed Standard Software (prior releases of Licensed Standard Software application packages are supported no longer than nine (9) months after a new release is announced by New World); (b) Temporary fixes to Licensed Standard Software (see paragraph 6 below); (c) Revisions to Licensed Documentation; (d) Reasonable telephone support for Licensed Standard Software on Monday through Friday from 8:00 a.m. to 8:00 p.m. (Eastern Time Zone); and (e) Invitation to and participation in user group meetings. Items a, b, and c above will be distributed to Customer on magnetic media or other means, as appropriate. After installation, Customer shall return any magnetic media to New World. Additional support services are available as requested by Customer using the then -current hourly rates or applicable fees. Exhibit B of your original License Agreement has a description of support services available. 3. Maintenance for Modified Licensed Standard Software and Custom Software Customer is advised that if it requests or makes changes or modifications to the Licensed Standard Software, these changes or modifications (no matter who makes them) make the modified Licensed Standard Software more difficult to maintain. If New World agrees to provide maintenance support for Custom Software or Licensed Standard Software modified at Customer's request, then the additional New World maintenance or support services provided shall be billed at the then -current Exhibit B hourly fees plus reasonable expenses. 4. Billing Maintenance costs will be billed annually as detailed on the following page. (Any Exhibit B support or service hours and travel costs incurred are billed weekly for the previous calendar week.) If taxes are imposed, they are the responsibility of the Customer and will be remitted to New World upon being invoiced. 5. Additions of Software to Maintenance Agreement CONFIDENTIAL (Rev SSMA 03/94) Renton Police Department, Washington Additional Licensed Standard Software licensed from New World will be added to the SSMA as they are installed at Customer's location. Maintenance costs for the additional software will be billed to Customer on a pro rata basis for the remainder of the current maintenance year and on a full year basis thereafter. 6. Requests for Software Correction on Licensed Standard Software At any time during the SSMA period, if Customer believes that the Licensed Standard Software does not conform to the current specifications set forth in the user manuals, Customer must notify New World in writing that there is a claimed defect and specify which feature and/or report it believes to be defective. Before any notice is sent to New World, it must be reviewed and approved by the Customer Liaison. Documented examples of the claimed defect must accompany each notice. New World will review the documented notice and when a feature or report does not conform to the published specifications, New World will provide software correction service at no charge. A non -warranty request is handled as a billable Request for Service (RFS) using Exhibit B Support Services. The no charge software correction service does not apply to any of the following: (a) situations where the Licensed Standard Software has been changed by anyone other than New World personnel; (b) situations where Customer's use or operations error causes incorrect information or reports to be generated; and (c) requests that go beyond the scope of the specifications set forth in the current User Manuals. 7. Non -funding Provision In the event Customer does not appropriate funds to complete payments due under this SSMA, the amount due for the fiscal year not appropriated shall be terminated; provided, however, the Customer shall have given New World written notice ninety (90) days prior to the anniversary date on which they are exercising the non -funding provision, and further provided that any other payments due to New World are fully paid, and further provided that New World's obligations and services under this SSMA shall also be terminated. Without Customer's fulfillment of the above provisions, Customer's obligation to pay New World the annual SSMA payments remains in effect through the expiration date of this SSMA Agreement. 8. Maintenance Costs for Licensed Standard Software Packages Covered for IBM AS/400-2248 New World agrees to provide software maintenance at the costs listed below for the following New World Licensed Standard Software packages installed at Customer's location: Application Package Number of Modules 1. Aegis® - Law Enforcement Records Software 22 2. Aegis ® - Public Safety Interface Software 4 3. Aegis ® - Corrections Management Software 2 4. Aegis ® - Photo Imaging Software 5 5. Aegis 0 - Data Management and Retrieval Tools 2 6. Aegis 0 - Aegis Graphical User Interface 2 7. Aegis 0 - Mobile Software on the RS6000 3 8. Aegis" - Mobile Client Laptop Software 7 TOTAL LIST COST: $667,000 MAINTENANCE COST: $83,348 (3-Year Plan, billed on Aug I") CONFIDENTIAL (Rev SSMA 03/94) Renton Police Department, Washington Note: Unless extended by New World, the above costs are available for 90 days after submission of the costs to Customer. After 90 days, New World may change the costs. ALL INVOICES ARE DUE FIFTEEN (15) DAYS FROM RECEIPT OF BILLING DATE. 9. Terms and Conditions This Agreement is covered by the Terms and Conditions from our Licensing Agreement signed by Renton Police Department, Washington (Customer) on March 5, 1998 ACCEPTED BY: Customer: Renton Police Department, Washington Name: Title: Date: ACCEPTED BY: New World Systems Corporation Name: Title: Date: By signing above, each of us agrees to the terms and conditions of this Agreement and as incorporated herein. Each individual signing represents that (s)he has the requisite authority to execute this Agreement on behalf of the organization for which (s)he represents and that all the necessary formalities have been met. If the individual is not so authorized then (s)he assumes personal liability for compliance under this Agreement. CONFIDENTIAL (Rev SSMA 03/94) Renton Police Department, Washington Renton, WA Police Department Licensed Application Software September, 2005 1. Aegis® Law Enforcement Records Software - LE Records Multi -Jurisdiction Base - Accidents Module - Arrest Module - Business Registry Module - Case Processing Module - Computer Aided Investigations Module - Federal Reports (UCR/IBR) Module - Geo-File Verification Module - Impounded Vehicles Module - Incident Tracking Module - Jacket Processing Module - Personnel / Education Module - Property Module - Traffic Tickets and Citations Module - Wants and Warrants Module - LE Records Federal & State Compliance - Field Investigations - Case Management - GEO File Verification - Index Cards - Property Room Bar Coding - Briefing Summary 2. Aegis® Public Safety Interface Software - AS/400 State/NCIC Interface - On -Line Property Checks Interface to State/NCIC - Identix Interface - On -Line Jackets Interface to State/NCIC 3. Aegis® Corrections Management Software - Corrections Management Base Package - Corrections Compliance 4. Aegis® Photo Imaging Software - Capture Station - Police Records Interface - Bookings/Lineups Interface - Display Station - ID Badges 5. Aegis® Data Management and Retrieval Tools - Microsoft Word Interface - Data Analysis and Mapping 6. Aegis® Aegis Graphical User Interface - Graphical User Interface - Server - Graphical User Interface - Clients 7. Aegis® Mobile Software on the RS6000 CONFIDENTIAL (Rev SSMA 03/94) Renton Police Department, Washington - Base Message Switch to NCIC - Non -New World CAD Interface - Mobile Upload Software AegisO Mobile Client Laptop Software - LE State/NCIC via Switch 50 User(s) - Mugshot Images 5 User(s) - LE Field Reporting 50 User(s) - Mobile Upload of Field Reports 25 User(s) - LE CAD Via Switch 50 User(s) - LE Field Reporting Compliance 40 User(s) - Mugshot Images Download 24 User(s) CONFIDENTIAL (Rev SSMA 03/94) Renton Police Department, Washington CITY OF RENTON COUNCIL AGENDA BILL r;�' 1 AI #: Submitting Data: Dept/Div/Board.. Police Department Staff Contact...... Deputy Chief Milosevich (xt 7531) Subject: Valley Special Response Team Agreement - Addendum One - (CAG-03-080) Exhibits: Issue Paper Valley Special Response Team - Addendum One For Agenda of: July 11, 2005 Agenda Status Consent .............. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to Public Safety Committee Legal Dept ......... X Finance Dept...... Other ........... HR X Fiscal Impact: Expenditure Required... N/A Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: This Addendum One amends the Valley Special Response Team Interlocal Cooperative Agreement dated effective November 13, 2003. The Team is comprised of officers from the cities of Auburn, Federal Way, Kent, Tukwila, Renton, and the Port of Seattle. This Addendum will establish a process that will assist the participating agencies of the Valley Special Response Team in processing and responding to claims and lawsuits. STAFF RECOMMENDATION: Approve Addendum One to the Valley Special Response Team Interlocal Agreement and authorize the Mayor and City Clerk to sign the Addendum. KI Rentonnet/agnbill/ bh 2Q, " * POLICE DEPARTMENT M E M O R A N D U M DATE: June 2, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: ;�JKathy Keolker-Wheeler, Mayor FROM: Garry Anderson, Chief of Police STAFF CONTACT: Kevin Milosevich, Deputy Chief (xt 7531) SUBJECT: Valley Special Response Team Interlocal Agreement - Addendum One ISSUE: The City of Renton has entered into an Interlocal Agreement regarding the formation of the Valley Special Response Team with the cities of Auburn, Kent, Tukwila, Federal Way and the Port of Seattle. An addendum to that agreement regarding the processing of claims as been developed that requires Council approval. RECOMMENDATION: The Renton City Council concur with the recommendation of City Administration that Addendum One of the Valley Special Response Team Interlocal Agreement be signed. BACKGROUND: This Addendum One amends the Valley Special Response Team Interlocal Cooperative Agreement dated effective November 13, 2003. The Valley Special Response Team is comprised of officers from the cities of Auburn, Federal Way, Kent, Tukwila, Renton, and the Port of Seattle. This addendum will establish a process that will assist the participating agencies of the Valley Special Response Team in processing and responding to claims and lawsuits. issue paper vsrt.doc ADDENDUM ONE TO THE VALLEY SPECIAL RESPONSE TEAM INTERLOCAL COOPERATIVE AGREEMENT BETWEEN THE CITIES OF AUBURN, FEDERAL WAY, KENT, RENTON, TUKWILA, & THE PORT OF SEATTLE THIS ADDENDUM ONE is made between the cities of Auburn, Federal Way, Kent, - Renton, Tukwila, and the Port of Seattle, all Washington municipal corporations, and amends the Valley Special Response Team Interlocal Cooperative Agreement, dated effective November 13, 2003. WITNESSETH: WHEREAS, the cities of Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle I entered into an interlocal cooperative agreement, in accordance with Chs. 10.93, 39.34, and 53.08 of the Revised Code of Washington in order to establish and maintain a multi - jurisdictional team to effectively respond to serious criminal occurrences as described within that agreement; and WHEREAS, this multi jurisdictional team is known as the Valley Special Response Team ("SRT"); and WHEREAS, from time to time, claims and lawsuits are filed with and against the jurisdictions- that participate in the SRT for alleged damages and injuries that occur as a result of SRT activities; and WHEREAS, it is acknowledged that claims and lawsuits may be filed against jurisdictions that did not participate in the SRT response that gave rise to the claim or lawsuit or that a claim or lawsuit may be filed against a jurisdiction that is not in the best position to coordinate a response to the claim or lawsuit; and WHEREAS, the jurisdictions participating in the SRT have elected to enter into this Addendum One in order to establish- a process that will assist them in processing and responding to claims and lawsuits in a matter that best meets the purposes and policies of the Interlocal Agreement; NOW THEREFORE, the cities of Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle agree as follows: I. PROCESSING OF CLAIMS. A. Designation of Lead Jurisdiction. There shall be a lead jurisdiction for processing a claim that is filed with and against cities for alleged damages and injuries that occur as a result of SRT activities. The lead jurisdiction shall be the jurisdiction within which the SRT response occurred; PROVIDED, that in the event the jurisdicti6n within which the SRT response occurred did not participate in the SRT response, the lead jurisdiction shall be the jurisdiction within which the incident that required the SRT response originated. In the ADDENDUM ONE TO THE VALLEY SRT INTERLOCAL AGREEMENT - 1 of 6 (August 20, 2004) event that a jurisdiction that was not involved in the SRT response receives the claim, that jurisdiction shall notify the other jurisdictions in accordance with Section XIV of the Agreement and this Addendum, and shall use its best efforts to determine who is the appropriate lead jurisdiction. B. Assistance of Tactical Commander. The SRT Tactical Commander shall assist the lead jurisdiction in responding to a claim. The SRT Tactical Commander shall be responsible for gathering all records relating to the SRT response. These records shall. include, but are not limited to, incident reports, notes, transcripts, photos, evidence logs, recorded statements, documents from emergency dispatch centers, and warrants from all jurisdictions that participated in the SRT response. The Tactical Commander shall also provide a list of personnel who participated in the response and their contact information. The Tactical Commander shall deliver all copies of the records to the lead jurisdiction promptly upon request. C. Claims of $5,000 or Less. i. Lead Jurisdiction Responsibilities. The lead jurisdiction shall be responsible for working with the Tactical Commander to gather records relating to the SRT response. The lead jurisdiction shall provide records to its insurance provider and shall assist its insurance provider in assessing liability for acts associated with the claim. The lead jurisdiction shall notify the other jurisdictions of any determinations as to liability. In determining whether a claim should be paid, the lead jurisdiction and its insurance provider shall, at a minimum, consider the potential legal defenses to the claim and the costs of defending the claim. ij. Liability Determination — Apportionment of Damages. The lead jurisdiction, with the assistance of its insurance provider and risk manager, shall determine whether the SRT is liable for damages set forth in a claim, and whether the payment -of the claim would be in the best interest of the jurisdictions and/or the SRT. In the event that the lead jurisdiction determines that payment of a claim is appropriate, such determination shall be final and binding upon other jurisdictions and payment shall be apportioned equally among all jurisdictions that participated in the SRT response. The insurance provider for the lead jurisdiction shall provide full payment to the claimant, and each jurisdiction that participated in the response shall reimburse the insurance provider for its equal share of such payment. Prior to the payment of any claim, and as a condition of such payment, the insurance provider providing payment shall obtain from the claimant a complete and total release of liability on behalf ADDENDUM ONE TO THE VALLEY SRT INTERLOCAL AGREEMENT - 2 of 6 (August 20, 2004) of all jurisdictions participating in the SRT and each and every officer, agent, or volunteer of those participating jurisdictions. In the event that the lead jurisdiction determines that the SRT is not liable for damages set forth in a claim or that the payment of the claim would not be in the best interest of the jurisdictions and/or the SRT, the lead jurisdiction shall notify the other jurisdictions of the determination, and such determination shall be binding on the other jurisdictions; provided, that another jurisdiction that determines that payment is appropriate may pay such claim in full, and shall not seek reimbursement from the other participating jurisdictions. III. Letter From Insurance Adjusters. In the event that a lead jurisdiction, in conjunction with its insurance provider, determines that payment of a claim is appropriate, the insurance provider shall provide each of the participating jurisdictions with a letter stating the determination and the bases for such determination. .D. Claims over $5,000. i. Lead Jurisdiction Responsibilities. The lead jurisdiction shall schedule a meeting with all jurisdictions participating in the SRT to discuss the claim and to determine the appropriate manner in which to respond and/or defend the claim. The SRT Board members and persons listed in Section IV of this Addendum shall be notified of the meeting. II. PROCESSING OF LAWSUITS. A. Notification to Other Jurisdictions. In the event that a jurisdiction is served with a lawsuit, that jurisdiction shall provide notice and documentation of the lawsuit to each of the other jurisdictions in accordance with Section XIV of the SRT Agreement and this Addendum. B. Coordination of Initial Meeting. The jurisdiction that initially receives a lawsuit shall schedule a meeting with all of the jurisdictions participating in the SRT to discuss the lawsuit and to determine the appropriate manner within which to respond and/or defend the lawsuit. The SRT Board members and persons listed in Section III of this Addendum shall be notified of the meeting. III. NOTIFICATION OF CLAIMS AND LAWSUITS. Section XIV of the SRT Agreement requires that the jurisdiction receiving a claim or lawsuit notify the other jurisdictions of the claim or lawsuit and provide documentation bf that claim or lawsuit to the other jurisdictions. In addition, the procedures set forth in this Addendum require notification to participating jurisdictions. Nothing in the Agreement or this Addendum shall be deemed a ADDENDUM ONE TO THE VALLEY SRT INTERLOCAL AGREEMENT - 3 of 6 (August 20, 2004) waiver by any participating jurisdiction of the requirements set forth in Chapter 2.96 RCW, and the fact that a participating jurisdiction provides notice or copies of a claim to another jurisdiction shall not be deemed compliance with the requirement that a party who files suit against a jurisdiction first file.a claim with the jurisdiction in accordance with Chapter 2.96 RCW. Moreover, nothing in the Agreement or this Addendum shall be deemed acceptance of service of a lawsuit, and the fact that a participating jurisdiction provides notice or copies of a lawsuit to another jurisdiction shall not be deemed adequate service of such lawsuit in accordance with the State or Federal Rules of Civil Procedure or the Revised Code of Washington. For the purposes of implementing Section XIV of the Agreement and the procedures set forth in this Addendum, the following persons from each jurisdiction shall receive any required notification or documentation: Auburn: Kent: Daniel B. Heid Arthur Pat Fitzpatrick Auburn City Attorney Kent Deputy City Attorney 25 West Main Street 220 4 Avenue South Auburn, WA 98001 Kent, WA 98032 (253) 931-3030 (253) 856-5781 dheid@.ci.auburn.wa.us pfitzpatrick@ci.kent.wa. us Jim Kelly Chris Hills Auburn Police Chief Kent Risk Manager 101 N. Division 220 4`h Avenue South Auburn, WA 98001 Kent, WA 98032 (253) 931-3080 (253) 856-5285 ikellly(fti.auburn.wa.us chills�a)-ci.kent.wa.us Brenda Heineman Brenda Jacober Auburn Human Resources Kent City Clerk Director/Risk Manager 220 4'h Avenue South 25 West Main Street Kent, WA 98032 Auburn, WA 98001 (253) 856-5728 (253) 931-3040 bjacober@ci.kent.wa.us bheinemanO-ci.auburn.wa.us Danielle E. Daskam Ed Crawford Auburn City Clerk Kent Police Chief 25 West Main Street 220 4th Avenue South Auburn, WA 98001 Kent, WA 98032 (253) 931-3039 (253) 856-5888 ddaskamO,ci.auburn.wa.us ecrawfordaci.kent.wa.us ADDENDUM ONE TO THE VALLEY SRT INTERLOCAL AGREEMENT - 4 of 6 (August 20, 2004) Federal Way: City Clerk City of Federal Way P.O. Box 9718 Federal Way_, WA 98063 Patricia Richardson Federal Way City Attorney City of Federal Way P.O. Box 9718 Federal Way, WA 98063 Tukwila: City Clerk City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98043 WCIA: Peg Campbell Claims Manager WCIA P.O. Box 1165 Renton, WA 98057 pegc(cD.wciapooI.o[g Kent (cont. : Dave Santos Kent Police Support Services Mgr 220 4`h Avenue South Kent, WA 98032 dsantos(cDci.kent.wa.us Renton: Mike Webby Renton Risk Manager 1055 So. Grady Way Renton, WA 98055 Port of Seattle: Peggy McPartland Port of Seattle Claims Manager P.O. Box 1209 Seattle, WA 98111 mcpartland.p(a portseattle.org CIAW: Phillip M. Riche Director of Claims Canfield & Associates, Inc. 451 Diamond Drive Ephrata, WA 98823 priche(a--)canfield-associates. com IV. CONFLICT WITH AGREEMENT. If any provision of this Addendum conflicts with the provisions of the Agreement, the terms of the Agreement shall control. ADDENDUM ONE TO THE VALLEY SRT INTERLOCAL AGREEMENT - 5 of 6 (August 20, 2004) a V. EFFECTIVE DATE. This Addendum shall become effective upon the last date of execution by the last authorized representative. VI. REMAINING PROVISIONS. Except as specifically amended, all provisions of the Agreement shall remain in full force and effect. BY SIGNING BELOW, the signor certifies that he or she has the authority to sign this Agreement on behalf of the jurisdiction, and the jurisdiction agrees to the terms of this Addendum, Mayor, City of Auburn City Clerk, City of Auburn Mayor, City of Renton City Clerk, City of Renton Mayor, City of Tukwila City Clerk, City of Tukwila Mayor, City of Kent Date City Attorney, City of Auburn Date Date Date City Attorney, City of Renton Date Date Date City Attorney, City of Tukwila Date Date Date City Attorney, City of Kent Date Kent � Date Cityjerk, , W/Dety Man ger, Cit of Fed al WayCity Atto ey, City of Federal Way D to 3 ity Jerk, City of Federal y ate Executive Director, Port of Seattle ADDENDUM ONE TO THE VALLEY SRT INTERLOCAL AGREEMENT - 6 of 6 (August 20, 2004) Date Port Counsel, Port of Seattle Date CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Transportation Division Staff Contact...... Ryan Zulauf, ext 7471 Subject: Proposed Bosair, LLC Lease Addendum (LAG 003- 86), and AcuWings, LLC Operating Permit and Agreement for Sublease from Bosair, LLC Exhibits: Issue Paper Sublease Agreement-Bosair LLC to AcuWings LLC For Agenda of: July 11, 2005 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Legal Dept......... X Refer to Transportation/Aviation Committee Finance Dept...... Other ............... Fiscal Impact: N/A Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Bosair, LLC, a primary lease holder on the Airport has requested a lease addendum allowing the addition of flight training services, aircraft rental and the sale of pilot supplies in the "Purpose of Use" section of the Bosair lease, LAG 003-86. Bosair has executed a sublease with a new company called AcuWings, LLC. AcuWings is requesting the approval of an Operating Permit and Agreement to provide flight -training services, aircraft rental and the sale of pilot supplies to the public, from the Bosair leased area. An Operating Permit and Agreement is required for AcuWings to initiate operations on the Airport. STAFF RECOMMENDATION: Deny Bosair's request t o amend the section entitled, "Purpose of Use" o f the lease agreement to include flight training services, aircraft rental and the sale of pilot supplies and deny an Operating Permit and Agreement with AcuWings, LLC. CADocuments and Settings\mpetersenTocal Settings\Temp\AcuWin gs-Bosair ag bill 063005.doc CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: July 11, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: Mayor Kathy Keollk'eer-WWheeler mm FROM: J� Gregg Zierma4 , administrator Sy �' STAFF CONTACT: Ryan Zulauf, Airport Manager, x7471 SUBJECT: Bosair LLC, Lease Addendum 04-05 to Lease Agreement LAG 003-86, and AcuWings, LLC Operating Permit and Agreement for Sublease from Bosair, LLC ISSUE: Should the City approve a change to the Bosair Lease allowing the addition of flight training services, aircraft rental and the sale of pilot supplies in the "Purpose of Use" section of the Bosair lease, LAG 003-86? Should the City approve an Operating Permit and Agreement for AcuWings, LLC to provide flight -training services, aircraft rental and the sale of pilot supplies to the public, from the Bosair leased area? RECOMMENDATION: Deny Lease Addendum 04-05 to the Bosair, LLC lease, LAG 003-86, to amend the section entitled, "Purpose of Use" of the lease agreement to include flight training services, aircraft rental and the sale of pilot supplies and deny the Operating Permit and Agreement with AcuWings, LLC. Terri Briere, Council President Members of the Renton City Council July 11, 2005 Page 2 BACKGROUND SUMMARY: Bosair, LLC, a primary lease holder on the airport has requested a lease addendum allowing the addition of flight training services, aircraft rental and the sale of pilot supplies in the "Purpose of Use" section of the Bosair lea se, LAG 003-86. Bosair entered into a lease agreement with the City of Renton in 2001 for the purpose of "aircraft rebuilding and maintenance, aircraft modification, light manufacturing, engineering and sales, storage of aircraft parts, employee and customer parking, aircraft tiedown and storage of aircraft", as stated in Section 2 of Addendum 01-89 to lease agreement LAG 003- 86. At the time the lease was approved, flight training and aircraft rental was not established by the City and Bosair as a "Purpose of Use" in the lease. Bosair has executed a sublease with a new company called AcuWings, LLC. AcuWings is requesting the approval of an Operating Permit and Agreement to provide flight -training services, aircraft rental and the sale of pilot supplies to the public from the Bosair leased area. An Operating Permit and Agreement is required for the AcuWings, LLC to initiate operations on the Airport. AcuWings, LLC has developed a Business Plan for their operation. The Administration's re commendation for denial of the requested modification to the Bosair lease and the denial of an Operating Permit and Agreement with AcuWings is based upon the following reasons: The Bosair lease, LAG 003-86, did not include flight training, aircraft rental and the sale of pilot supplies as a purpose of use of the leased area and the Administration is not interested in modifying this previously negotiated contract. The reason for this is that introducing another flying school at this location would not constitute the highest and best use of this space according to the priorities established by the City's adopted Airpor t Development Study (see #3, below). 2. While there is one company located on the Renton Municipal Airport open to the general public that offers flight instruction, aircraft rental and pilot supplies and a second organization that provides flight training as a service offered by a private flying club, there are other flight schools located at Boeing Field, Auburn Municipal Airport and other private airports. These airports are located near Renton. 3. The City recently conducted an Airport Development Study to ascertain, among other questions, which aviation markets the City should pursue when Airport property is available for re -development for aviation related purposes. The recommended list includes: Corporate aviation (transient aircraft/air taxi); Aircraft and parts production, aircraft services; aviation education other than flight training; Light GA aircraft storage; and Seaplane air taxi/charters. The Council approved the Airport Development Study on June 27, 2005. cc: Sandra Meyer, Transportation Director Ryan Zulauf, Airport Manager Commercial Lease A-treement Bosair LLC. to AcuWings LLC THIS IS At LEASE AGREEMENT, dated Febuary 1, 2005, between Bosair LLC, ("Lessor"), and AcuWings, Inc. a Washington corporation ("Lessee') IN CONSIDERATION of the covenants and agreements hereinafter set forth, the parties agree as follows: 1. Premises: Lessor hereby leases to Lessee the lower portion of office space located at 289 E Perimeter RD, Renton, WA. 98055. 2. TERM: The term of this lease shall be for a 1 year and 0 months (1) year period commencing on Febuary 1, 2005 and terminating on Febuary 1, 2006. 3. RENTAL: 3a. Initial Rental: As rental for the above-descn�ed premises through Febuary 1, 2006, Lessee shall pay unto Lessor a monthly rental in the sum of $1300.00 plus Leasehold Excise Tax as described in Paragraph 3£ below, payable promptly in advance on the first day of each and every month. All such payments shall be made to Bosair, LLC 289 Perimeter RD E, Renton, Washington 98055. 3b. Rental Adjustment Date: Effective as of Febuary 1, 2005, the starting date of this lease, and every one (1) years thereafter, said rental rate as herein specified shall be readjusted by and between the parties to be effective for each ensuing one (1) year period. _ 3c. Use of Consumer Price Index -Urban: Lessor and Lessee do hereby further agree that the Consumer Price Index information to be used for rental adjustments shall be the Consumer Price Index - Urban (CPI-U) then in effect for all urban consumers, as published by the IUS Department of Labor for the Seattle -Tacoma Metropolitan Area. 3d. Late Payment Charge: It is hereby further agreed that if such rental is not paid before the 10th of each month then there will be added a late payment charge of 5% per month for each month of delinquency until paid. It is agreed that this late payment charge is a reasonable estimate of the increased costs to the city of the staff effort to monitor and collect late payments, as well as related city expenses due to such late payment. If any check received by Lessor is returned unpaid for any reason, Lessor reserves the right to make an additional charge up to the maximum amount allowed by law. 3e. Attorneys Fees/Collection Charges: Should it be necessary to refer this lease to an attorney for collection or other court action involving breach of lease, occupancy after termination, or enforcement or determination of any other right and/or duty under this lease, then it is agreed that the prevailing party shall be entitled to recover its reasonable attorneys fees and costs of litigation as established by the court. If the matter is not litigated or resolved through a —law%At;--then-any attorney-fees--expen=-for--collection-of-past-due-rent--or--enforcement-of-any right or duty hereunder shall entitle the Lessor to recover, in addition to any late payment charge, any costs of collection or enforcement, including attorneys fees. 3£ Other Charges: Lessee further agrees to pay, in addition to the rentals hereinabove specified and other charges hereinabove defined, all fees and charges now in effect or hereafter levied or established by Lessor, or its successors, or by any other governmental agency or authority, being or becoming levied or charged against the premises, structures, business operations, or activities conducted by or use made by Lessee of, on, and from the leased premises which shall include, but not be limited to, all charges for light, heat, gas, power, garbage, water and other utilities or services rendered to said premises. 4: LEASEHOLD EXCISE TAX: Lessee . hereby agrees and covenants to pay unto Lessor that certain leasehold excise tax as established by RCW Chapter 82.29A, as amended, or any replacement thereof; which tax shall be in addition to the stipulated monthly rental and shall be paid separately to the Director of Finance,. City of Renton, at the same time the mi?40y rental is due. In the event that the State of Washington or any other governmental authority having jurisdiction thereo vier shall hereafter levy or impose any similar tax or charge on this lease or -the leasehold estate, then Lessee agrees and covenants to pay said tax or charge, when due. Such tax or charge shall be in addition to the regular monthly rentals. 5. PAYMENT OF UTILITIES AND RELATED SERVICES. Lessee shall pay for all light, heat, gas, power, garbage, water, sewer and janitorial service used in the Premises. Lessor shall not be liable for any loss or damage caused by or resulting from any variation, interruption, or failure of said utility services due to any cause whatsoever; and no temporary interruption or failure of such services incident to the making of repairs, alterations or improvements, or due to accident, strike, act of God, or conditions or events not under Lessor's control, shall be deemed a breach of the Lease or as an eviction of Lessee, or relieve Lessee from any of its obligations hereunder. 6. LESSEE'S ACCEPTANCE OF PREMISES. .6a. General Acceptance of Premises: By occupying the Premises, Lessee formally accepts the same in AS IS condition, and acknowledges that the Lessor has complied with all the requirements imposed upon it under the terms of this Lease with respect to the condition of the Premises at the commencement of this term Lessee hereby accepts the premises subject to all applicable zoning, municipal, county and state laws, ordinances and regulations governing and regulating the use of the premises, and accepts this Lease subject thereto and to all matters disclosed thereby and by any exhibits attached hereto. Lessee acknowledges that neither Lessor nor Lessor's agent has made any representation or warranty as to the suitability of the Premises .for the conduct of Lessee's business or use. Except as otherwise provided herein, Lessor warrants Lessee's right to peaceably and quietly enjoy the premises without any disturbance from Lessor, or others claiming by or through Lessor. 7. PURPOSE: The premises are to be used for the pupose of aviation training, education, marketing and related aircraft associated business, and for no other purpose without the wfitten concent of Lessor. Lessee shall nor permit anything to be done, in or about the premises, which will increase the existing reste of or affect, any policy of fire or other insurance upon the building or its contents, because a cancellation of any insurance policy; or interfere with the rights of other tentants of the building or injure or annoy them, or use the premises for any T unlawful purpose. Lessee shall not cause or permit any nuisance in, on or about the premises. 7a. Hazardous Waste: Lessee covenants that he will not permit any waste, damage, or injury to the Premises or improvements thereon, nor allow the maintenance of any nuisance thereon, nor the use thereof for any illegal purposes or activities. 3 8. MAINTENANCE: 8a. Maintenance of Premises: The Premises and all of the improvements or structures • thereon shall be used and maintained by Lessee in a neat, orderly, and sanitary manner. Lessor shall not be called upon to make any improvements, alteration, or repair of any kind upon the Premises. Lessee is responsible for the clean-up and proper disposal at reasonable and regular intervals of rubbish, trash, waste and leaves upon the Premises, including that blown against fences bordering the Premises, whether as a result of the operation of Lessee's aircraft tie -down storage activities or having been deposited upon the Premises from other areas 8b. Removal of Snow/Floodwater/Mud: Lessee shall be responsible for removal of snow and/or floodwaters or mud deposited therefrom from the Premisesy with the disposition thereof to be accomplished in such a manner so as to not interfere with or increase the maintenance activities of Lessor upon the public areas of the Airport. 8c. Repair of Personal Property: It is further agreed that all personal property on the Premises shall be used at the risk of Lessee only, and that Lessor or Lessor's agents shall not be liable for any damage either to persons or property sustained by Lessee or other persons due to the Premises or improvements thereon becoming out of repair. 8d. Lessor May Perform Maintenance: If Lessee fads to perform Lessee's obligations under this Paragraph, Lessor may at its option (but shall not be required to) enter the Premises, after thirty (30) days' prior written notice to Lessee, and put the same in good order, condition and repair, and the cost thereof together with interest thereon at the rate of twelve (120/*) percent per annum shall become due and payable as additional rental to Lessor together with Lessee's next rental installment. 9. ALTERATIONS. 9a. Lessor's Consent Required: Lessee will not make any alterations, additions or irrovements in or to the Premises without the written consent of Lessor first having been obtained. 9b. Protection from Liens: Before commencing any work relating to alterations, additions and improvements affecting the Premises, Lessee shall notify Lessor in writing of the expected date of commencement thereof Lessor shall then have the right at any time and from time to time to post and maintain on the Premises such notices as Lessee reasonably deems necessary to protect the Premises and Lessor from mechanics' liens, materialmen's liens or any other liens. In any event, Lessee shall pay, when due, all claims for labor or materials furnished to or for Lessee at or for use in the Premises. Lessee shall not permit any mechanics' or materialmen's liens to be levied against the Premises for any labor or material furnished to Lessee or claimed to have been furnished to Lessee or to Lessee's agents or contractors in connection with work of any character performed or claimed to have been performed on the Premises by or at the direction of Lessee. 4 9d. Lessor May Make Improvements: Lessee agrees that Lessor, at its option, may at its own expense make repairs, alterations or improvements which Lessor may deem necessary or advisable for the preservation, safety or improvement of the Premises or improvements located thereon, if any. Prior to repairs, alterations or improvements Lessor will give Lessee advance notice of such work. 10. LIMITATION UPON LESSOR'S LIABILITY. Lessor shall not be liable for any damage to property or persons caused by, or arising out of (a) any defect in or the maintenance or use of the Premises, or the improvements, fixtures and appurtenances of which the premises constitute a part; or (b) water coming from the roof, water pipes, flooding. of the Cedar River or other body of water, or from any other source whatsoever, whether within or without the Premises; or (c) any act or omission of any Lessee or other occupants of the building, or their agents, servants, employees or invitees thereof. 11. HOLD HARMLESS: Lessee covenants to indemnify and save harmless Lessor against any and all claims arising from the conduct and management of or from any work or thing whatsoever done in or about the Premises or the improvements or equipment thereon during the lease term, or arising from any act or negligence of the Lessee or any of its agents, contractors, patrons, customers, or employees, or arising from any accident, injury, or damage whatsoever, however caused, to any person or persons, or to the property of any person, persons, corporation or other entity occurring during the lease term on, in, or about the Premises, and from and against all costs, attorney's fees, expenses, and liabilities incurred in or from any such claims or any action or proceeding brought against the Lessor by reason of any such claim, except such claims arising directly or indirectly out of Lessor's sole act or omission. 12. ASSIGNMENT: 12a. Assi ng_ment/Subletting: This lease or any part hereof shall not be assigned by Lessee, by operation of law or otherwise, nor shall the premises or any part thereof be sublet without the prior written consent of Lessor, which consent shall not be unreasonably withheld, subject to Lessor's receipt of commercially reasonable evidence that the proposed assignee or subtenant is in a financial condition to undertake the obligations of this lease, and, in the event of assignment, Lessor's receipt of an affidavit from the proposed assignee stating that it has examined this lease and agrees to assume and be bound by all of L.essee's obligations under this lease, to the same extent as if it were the original Lessee. If Lessee is a corporation, the transfer of a majority of Lessee's stock shall constitute an assignment for purposes of this paragraph. 12b. Subletting: Lessee may sublet portions of the Premises for the purpose of Flight instruction and or aviation training, without the prior written approval by the Lessor of this permitted use, on a month -to -month or longer basis (but not longer than the term of this Lease), provided that Lessor is informed on at least on a monthly basis, in writing, of the name of the sublessee(s), the purpose of the sublease, the amount of the rental charged, and the type use. Such information shall be disclosed upon request by Lessor. 13. RIGHT OF INSPECTION. Lessee will allow Lessor, or Lessor's agent, free access at all reasonable times to the Premises for the purpose of inspection, or of making repairs, additions or alterations to the Premises, or any property owned by or under the control of Lessor. 14. CONDEMNATION: If the whole or any substantial part of the Premises shall be condemned or taken by Lessor or any county, state, or federal authority for any purpose, then the term of this lease shall cease as to the part so taken from the day the possession of that part shall be required for any purpose, and the rent shall be paid up to that date. From that day the Lessee or Lessor shall have the right to either (a) cancel this lease and declare. the same null and void, or (b) to continue in the possession of the remainder of the same under the terms herein provided, except that the rent shall be reduced in proportion to the amount of the premises taken for such public purposes. All damages awarded for such taking for any public purpose shall belong to and be the property of the Lessor, whether such damage shall be awarded as compensation for the diminution in value to the leasehold, or to the fee of the. premises herein leased. Damages awarded for the taking of Lessee's improvements located on the premises shall belong to and be awarded to Lessee. 15. SURRENDER OF PREMISES: Lessee shall quit and surrender the premises at the end of the term in as good a condition as the reasonable use thereof would permit, normal wear and tear excepted. Alterations, additions or improvements which may be made by either of the parties hereto on the Premises, except movable office furniture or trade fixtures put in at the expense of Lessee, shall be and remain the properly of the Lessor and shall remain on and be surrendered with the Premises as a part thereof at the termination of this lease without hindrance, molestation, or injury. Lessee shall repair at its sole expense any damage to the Premises occasioned by its use thereof, or by the removal of Lessee's trade fixtures, furnishings and equipment which repair shall include the patching and filling of holes and repair of structural. damage. Wherefore, the parties have executed this lease this day of Febuary 1, 2005. AcuWings, LLC. pBahadir Liabili Company cune its: Vice President Date: _j I 10 1 Ds Bosair, LLC a WA. Limited Liability Company T. urt oswell Member: Date: j/o /05 51 ,.4 t', t 1ti'►a�' ' •4 00 � t /il s 1S W �I .r � w • •t• fit, �� — 1.. � 't• .. , 7W s CITY OF RENTON COUNCIL AGENDA BILL AI #: 10 0 Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems July 11, 2005 Agenda Status Staff Contact...... Ryan Zulauf, x7471 Consent .............. Public Hearing.. Subject: Cedar River Hangar Limited Partnership Hangar Correspondence.. Building Reversion Ordinance ............. Resolution........... . Old Business........ New Business....... X Exhibits: Study Sessions...... Issue Paper Information......... Lease Agreement Recommended Action: Approvals: Legal Dept......... Refer to Transportation/Aviation Committee Finance Dept...... Other. Fiscal Impact: Expenditure Required... $22,269/year Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... $99,180/year Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The Cedar River Hangar Limited Partnership (the Partnership) has owned twenty-nine T- Hangar units under a thirty-year lease agreement with the City, executed in August 1975. Section 19 of LAG 07-75 stipulates that the hangars shall revert to City ownership at the end of the lease term, which ends on August 31, 2005. The Partnership has approached the City and offered capital improvements worth $240,000 in exchange for a new fifteen -year lease, during which the Partnership would retain ownership of the hangars and continue to pay the City the ground rental rate. City staff has evaluated the financial impacts of this option and also developed two other options. The three options evaluated were: Option # 1 — A new fifteen -year ground lease with the Partnership; Option #2 — A building lease with the Partnership; Option #3 — The City manages twenty-nine new hangars. (The Partnership also manages tiedown space on the west side of the Airport under a month -to -month ground lease with the City.) STAFF RECOMMENDATION: Approve the reversion of Cedar River Hangar Limited Partnership's hangar buildings to City ownership (Option #3) on September 1, 2005, and apply the City's monthly hangar rental rates to the Cedar River H:\File Sys\AIR - Airport, Transportation Services Division\03 Projects\O1Tasks\Agenda Bills\agbill Cedar Hangar Reversion 6-15-05.doc CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: July 11, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: G Mayor Kathy Keolker Wheeler FROM: Gregg ZimmermarP, 4-m inistrator STAFF CONTACT: Ryan Zulauf, Airport Manager, x7471 SUBJECT: Cedar River Hangar Limited Partnership Hangar Building Reversion ISSUE: Should the City allow the reversion of the Cedar River Hangar Limited Partnership's two hangar buildings to City ownership as stipulated in Section 19 of the 1975 Lease Agreement # LAG 07- 75? RECOMMENDATION: Approve the reversion of Cedar River Hangar Limited Partnership's hangar buildings to City ownership (Option #3) on September 1, 2005, and apply the City's monthly hangar rental rates to the Cedar River hangars. BACKGROUND: The Cedar River Hangar Limited Partnership (the Partnership) has owned twenty-nine T-hangar units under a thirty-year lease agreement, executed in August 1975. Section 19 of LAG 07-75 stipulates that the hangars shall revert to City ownership at the end of the lease term, which ends on August 31, 2005. Terri Briere, Council President Members of the Renton City Council July 11, 2005 Page 2 Re: Cedar River Hangar Limited Partnership Hangar Building Reversion The hangar buildings are located on the east side of the Airport, north of the compass calibration pad (compass rose). There are two buildings with a total of twenty-nine T-hangars. Each hangar unit has a forty -foot wide door and houses light recreational aircraft with wing spans less than forty feet. Each shareholder of the Partnership owns one share for each hangar unit owned by the Partnership. Some shareholders own more than one share. The Partnership also manages tiedown space on the west side of the Airport under a month -to -month ground lease with the City. The Partnership's thirty-year lease, executed in August 1975, is nearing its termination date and as a result, the value of a share is nearing zero. If the Partnership were allowed to retain ownership of the hangars, shareholders interested in selling their shares would likely do so. The last time a share was sold was several years ago. The sale price was in the range of $25,000- $30,000 per hangar unit. Hangar Reversion Discussions Representatives of the Partnership and the Airport Manager have been discussing the reversion of the hangar buildings for nearly a year. The Partnership has proposed retaining ownership for an additional fifteen years in exchange for making $240,000 worth of capital improvements to the leased area. This proposal was reiterated in Mr. Blake's May 28, 2005 letter to the Airport Manager (attached). The Airport Leasing Policies stipulate that the City may consider a new ground lease if significant capital improvements are made to the leased area. The Hangars are Well Built and Demand is Strong The hangar buildings are tilt -up concrete structures that do not deteriorate over time like stick - built structures. The main deficiencies with the buildings appear to be cosmetic, such as pavement degradation, weak hinges on the hangar doors and lack of a restroom (sewer line) for the tenants. Both buildings will need to be re -roofed in five years. Over the last five years, the Partnership has performed the minimum amount of maintenance on the buildings. There is a very strong demand for T-hangars in the Puget Sound region, particularly in Renton. The Airport is in a prime location relative to major population centers, and there are few airports in the vicinity with available T-hangar space. The monthly charge to tenants on the Airport is $318.00 for other privately owned T-hangars. T-hangars at Boeing Field and Paine Field are renting for $250-$800 per month for similar hangars. Airports such as Paine Field and Bremerton have been acquiring and/or building hangars as the opportunities arise in order to augment their airport's revenue base. The location of the Partnership's hangar buildings between the airport runway and the Cedar River is well suited to support T-hangars. HAFile S}ssAIR - Airport, Transportation Services Div ision\03 Projects\O I Tasks\Agenda Bills\lssue paper - Cedar River Hangar Reversion 6-13- 05.doc Terri Briere, Council President Members of the Renton City Council July 11, 2005 Page 3 Re: Cedar River Hangar Limited Partnership Hangar Building Reversion Financial Options The Airport Manager has developed a financial spreadsheet listing three options that was reviewed by a property management consultant (see attachment). The three options are: Option #1 - A new 15-year ground lease (Cedar River Hangar Limited Partnership's preferred option) Option #2 — A building lease agreement with the Partnership Option #3 — The City manages 29 additional hangars (the City's preferred option) Option 43 provides the most financial return to the City over a 15-year time period compared to Option 41. However, similar to an annexation, under Option #3 the City will need to make capital improvements to the hangar buildings and surrounding ground area. The City will also be assuming the responsibility for proactively managing the facility. The City will gain 29 new direct tenants, which will expand the responsibility for the City in its role as owner and operator of the Airport. Assuming the responsibility for 29 new hangar tenants and 20-30 new tiedown tenants will increase the workload of the Airport staff to a maximum capacity. Future increases in Airport staff workload will require adding staff at the Airport, assuming the revenue base will support the increased staffing levels. The City will have an increased level of control of the Airport by managing these hangar buildings directly. In the future, the City would have the option to sell or lease the hangar buildings to a private enterprise to manage if the City decides to do so. Boeing Hazmat Area — The Fire Training Site There is a hazmat site (PCB's, Skydrol, diesel, gas, etc.) located beneath a section of one of the hangar buildings, affecting seven hangar units. Monitoring and cleanup of the hazmat site is the responsibility of The Boeing Company and is where Boeing conducted fire -training exercises in the 1960's and early 1970's. The Boeing Company would like to remediate the site in 2006, but has waited many years to initiate cleanup because the City did not push the issue, and remediation would likely require the temporary dismantling of a portion of the hangar buildings. The Boeing Company also feels that the City has some level of responsibility because City Fire Department employees also received training at the site. Overall, the hazmat site issue has increased the complexity of lease discussions with representatives of the Partnership. Attachments cc: Sandra Meyer, Director, Transportation Systems Division Ryan Lulauf, Airport Manager Susan Campbell/Kathie Nye, Airport Secretaries H:\File Sys\AIR - Airport, Transportation Services Division\03 Pro.jects\O1 Tasks\Agenda Bills\Issue paper - Cedar River Hangar Reversion 6-13- 05.doc CEDAR RIVER HANGARS - Option #1 - New Fifteen (15) Year Ground Lease Date 6/16/2005 1 New Fifteen (15) Year Lease, August 1, 2005 2 Land Rent = land rental rate x 85,200 sq. ft. 3 Land Rent stated in this spreadsheet does not include 12.84% State Leasehold Excise Tax 4 Assumed Future Seattle /Tacoma Urban Area CPI Increase for Land Rent - 7.2% applied every three years 5 Estimate rental value beginning in 2018 (see table below) 6 No new City expenditures required for a land lease 7 Cedar makes $240,000 worth of improvements REVENUE Land Rent (see note #3 above) Annual land EXPENDITURES Administration @ 5% of Total TOTAL ANNUAL INCOME (Revenue minus Expense) New Land Lease 1-Aug-05 2005 2006 2007 2008 2009 2010 116 2017 2018 2( $0.2724 $0.2724 $0.3200 $0.3200 $0.3200 $0.3430 $0.3430 $0.3430 $0.3677 $0.3677 $0.3677 $0.3942 $0.3942 $0.3942 $0.4229 $0,4229 $0.4229 $0,4533 $13,632 $27,264 $27,264 $29,224 $29,224 $29,224 $31.328 $31,328 $31.328 $33.586 $33,586 $33.586 $36.031 $36,031 $36.031 $38.621 $682 $1,363 $1,363 $1,461 $1.461 $1,461 $1.566 $1,566 $1.566 $1,679 $1,679 $1,679 $1,801 $1.801 $1,801 $1.931 $12,950 $27,264 $25,901 $27,763 $27,763 $27,763 $29,762 $29,762 $29,762 $31,907 $31,907 $31,907 $34,230 $34,230 $34.230 $36,690 TOTAL $497,288 $24,860 $473,791 CEDAR RIVER HANGARS - Option #2 - Building Lease Date: 6/16105 NOTES 1 The building lease amounts shown on the table DO NOT include the annual state Leasehold Excise Tax at 12.84% 2 Reversion Date is July 31. 2005 3 29 T-hangar units 4 T-hangar Monmly Rental - $285.00 ($85.00 increase subject to Council approval) 5 Building Lease is triple net with City picking up structural repairs/ major upgrades 6 Assumed Future Seattle rracoma Urban Area CPI increase for hangar rent - 7.2% applied every three years 7 Square footage o1 buildings is 17.600 9,472 = 27.072 square feet 8 Tenant Operational Expenditures - Power, garbage, vacancy d credit loss, insurance, etc. is approximately = $ 3,272/month or $112/mondwbangar. I.— Rat. In< — 9 Market Rent = ($285/Mo/Hangar - $112 Tenant Operational Expenditures) = $163/monthrthat Cedar River is willing to pay for hangar building rent The City -+ reserve the Nanpar Raconshuctbn: a M a vu either the Cal Monthly Bvlldln9 LMw Bata Razmat Ramed4lieet Ri—t— se (6) harpers w replace hangars removed for haxmat �� N cpnp .Wi, hangar —., Cak,1-0—: 27,072s9 R/29 haltgan Sk (6) T�Wpars rRrx=d for ha— rm dlaoon m hme 11 2006. Twenty three 'oho^ by I— t• 1007. west T' ra[e5, or other method IO . 933.51 se Rr harper (23) hdrpars remain Iyrpar5 Demme SPd I red. datemnne hrtorc kau rate ses. what a zhrwn $173/mo/hangar/933.51 w ft a the table is the Cal 1g.1853 cenh/w R/month methodology - Reversion 31 Jul-05 4 REVENUE Monthly Building Rental Rate (see notes 01, i5, 06, 97, 08 & 09) $0.18 $0.1853 $ 0.1853 $0.1986 $0.1986 $0.1986 $0.2129 $0.2129 $0.2129 $0.2282 $0.2282 $0.2282 $0.2446 $0.2446 $0.2446 $0.2622 Total Monthly Builtling Revenue (27,072 aq. fl.) $5,016 $5,016 $5.016 $5,376 $5,376 $5.376 $5.764 $5,764 $5.764 $6.178 $6,178 $6,178 $6.622 $6,622 $6,622 $7,098 Total Mouthy Building Revenue (21,471 sq. ft.) $3.978 $3,978 Total Annual Revenue 525.080 $53,964 $53,964 $64,512 $64,512 $64,512 $69.168 $69,168 $69.168 $74.136 $74,136 $74.136 $79,464 $79,464 $79,464 $85,176 EXPENDITURES Administration Q 5%of Total Revenue $1.254 $2.698 $2,698 $3.225 $3.225 $3.225 $3.458 $3,458 $3,458 $3,707 $3.707 $3,707 $3.973 $3,973 $3.973 $4,259 Capital Improvement (Paint, Graphics, Facade) $140.000 $50,000 Capital Improvement (New Roof for 23 Units) $100,000 Capital Improvement (Sewer Line Extension 6 Restroom) $170,000 Capital Improvement (Re -pavement selected areas) $20.000 Annual Expenditures $1,254 $2.698 $142.698 $3.225 $103,225 $173,225 $3,458 $23,458 $3,458 $3,707 $3.707 $3,707 $3.973 $3,973 $3,973 $54,259 TOTAL ANNUAL INCOME (Revenue minus Expense) $23,825 $51.266 488,734 $61,287 -$?8,713 -$108,713 $65,710 $45,710 $65.710 $70,429 $70,429 $70,429 $75,491 $75,491 $75,491 $30,917 TOTAL INCOME $1.080.024 $533,998 $546,026 CEDAR RIVER HANGARS - Option #3 - City Manages 29 Additional Hangars Date: 6116105 NOTES 1 Hangar Rents shown on table DO NOT include the annual state Leasehold Excise Tax at 12.84% 2 Reversion Dale is July 31. 2005 3 29 T-hangar units 4 T-hangar Monthly Rental - $285.00 ($85.00 increase subject to Council approval) 5 Assumed Future Seattle /Tacoma Urban Area CPI Increase - 7.2% applied every three years 6 Power estimated at $1.80/mothangar unit 7 The cost OI the hazmat cleanup is not calculated In this spreadsheet �",-t 11-edlab- Hangar Reconabvctlon: Six (6) T-Hangars rernwed ra hazmat xecanstruG vx (6) hangars W rryxe nmdiatian n June 1, 2006. Twenty three hangars removed ra hazmat (23) hangars remain remedlatlon try )une t, 2007. West T- hargars IKcome sprinkler!. Reversion 31Ju1-05 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 TOTAL REVENUE Individual Hangar Rental Rate (see note N1 6 1115) $285 $285 $285 $306 $306 $306 $328 $328 $328 $352 $352 $352 $377 $377 $377 $404 Total Monthly Hangar Revenue for 29 hangars $8,265 $8.265 $8,265 $8,874 $8,874 $8.874 $9,512 $9.512 $9.512 $10,208 $10,208 $10,208 $10,933 $10.933 $10,933 $11,716 Total Monthly Hangar Revenue for 23 hangars $6.555 $6.555 Total Annual Hangar Revenue $41,325 $88,920 $88,920 $106,488 $106,488 $106,488 $114.144 $114,144 $114,144 $122,496 $122,496 $122.496 $131,196 $131, 196 $131,196 $140,592 $1.782.729 EXPENDITURES Administration Q 5% of Total Revenue $2,066 $4.446 $4.446 $5.324 $5,324 $5.324 $6,707 $5,707 $5,707 $6,124 $6,124 $6,124 $6.560 $6,560 $6,560 $7,030 Vacancy and Credit Loss @ 5%of Total Revenue $2.066 $4,446 $4.446 $5,324 $5,324 $5,324 $5,707 $5,707 $5.707 $6.124 $6,124 $6.124 $6.560 $6,560 $6,560 $7.030 Annual Maintenance @ 10%of Revenue $4,132 $8.892 $8.892 $10,648 $10,648 $10.648 $11,414 $11,414 $11,414 $12,250 $12,250 $12.250 $13,120 $13,120 $13,120 $14.060 Garbage (see note s5) $907 $907 $1.050 $1.050 $1,100 $1,100 $1.100 $1,100 $1.100 $1,100 $1.200 $1,200 $1,200 $1,200 $1.200 $1.200 Power (see note 05 6 s 6) $261 $626 $626 $626 $671 $671 $671 $719 $719 $719 $771 $771 $771 $826 $826 $826 Fire Monitoring (see note 05) $510 $1,020 $1,020 $1,040 $1,040 $1,040 $1.050 $1,050 $1,050 $1,060 $1,060 $1.060 $1,070 $1,070 Port -a -Dottie $450 $900 $900 $965 $965 $965 $0 $0 $0 so $0 $0 $0 $0 $0 $0 Captial Improvement (Paint, Graphics and Facade) $140,000 $50,000 Captial Improvement (New Roof for 23 Units) $100,000 Capital Improvement (Sewer Line Extension 6 Restroom) $170,000 Capital Improvement (Re -pavement selected areas) $20,000 Annual Expenditures $9,682 $20.217 $160,870 $24,957 $125,052 $195.072 $25,639 $45.687 $25.697 $27,367 $27,519 $27.529 $29,271 $29,326 $29,336 $81,216 $884,637 TOTAL ANNUAL INCOME (Revenue minus Expense) $31,443 $68,703 -$71,950 $81.531 -$18,564 -$88,584 $88,505 $68,457 $88,447 $95,129 $94,977 $94,967 $101,925 $101,870 $101,860 $59,376 $898,092 Cedar River Hangars 749 East Perimeter Road Renton, WA 98055 May 28, 2005 RE: Proposal for Lease Agreement Mr. Ryan Zulauf Airport Manager Renton Municipal Airport 616 West Perimeter Road Renton, WA 98055 Dear Ryan: This letter summarizes Cedar River Hangars' (CRH) history on the Renton Airport, provides detailed justification for continued CRH tenancy and outlines a proposal for either an extension of the existing lease or entry into a new lease with mutually agreeable terms and conditions. Background on Current CRH Lease: In 1975 Mr. Bernell Guthmiller (a/k/a Airport Specialties) entered into LAG 07=75 which provided for the lease of 85,200 square feet of airport property (Subject Property) for an initial twenty year lease, together with an option to renew this lease for an additional ten years. In exchange for the lease, Mr. Guthmiller constructed two buildings totaling approximately 27,072 square feet which now hangar twenty nine general aviation aircraft. In 1981, with City authorization, Mr. Guthmiller assigned LAG-07-75 to CRH. CRH is a General Partnership created for the purpose of owning and managing the Subject Property. CRH has 29 partners, most of whom are the original 1981 partners. The shareholders of CRH also control an entity known as Hangar Management Inc. (HMI), which has leased and managed other City airport lands (tie -downs areas) since its founding. HMI is managed by the volunteer efforts of CRH's shareholders in an effort to offset some of CRH's leasehold and carrying costs. When be down areas were at full occupancy, HMI income provided a significant offset to CRH leasehold and carrying costs. However, in recent years tie down occupancy has been less than 60% (despite extensive advertising and a reduction in tie down rental rates). As a result of this low occupancy, HMI has provided no net income. In 1995 CRH exercised its right to extend LAG 07-75 for an additional ten years. As — part of this process, the lease agreement was amended to reflect a substantially higher, fair market value land lease rate determined by Bruce Allen, MAI, the City's independent appraiser. Additionally, CRH voluntarily agreed to three year adjustments of the annual lease rate. Noteworthy is that the original lease called for these adjustments on a five year basis. Throughout the original lease term CRH facilities were severely impacted numerous times by Cedar River flood events. The original lease took this inconvenience and CRH's substantial cleanup costs into account and was discounted accordingly. Immediately following the City's flood control improvements (which CRH was impacted by and cooperated with), CRH agreed to another land lease price adjustment (reflecting the reduced risk of flood events) assessed every three years and linked to the consumer price index. In the spring of 2000 CRH approached the City to negotiate a lease extension. At that point in time CRH was five years from lease expiration and wanted to plan for its next phase of capital improvements and business development. Unfortunately, CRH's proposed lease extension was summarily denied. It was CRH's contention that the City was prematurely assuming that City ownership and management of the hangars had a net financial benefit to the City. As an alternative, CRH requested the City study whether or not it made sense for the City to own and manage hangars and 29 individual tenants versus leasing facilities "in gross" to quailed business entities. Noteworthy is that leases "in gross" were subsequently favored in the Airport Business Plan and more recently in the Airport Development Plan. Since the City summarily denied CRH's request for a lease extension, CRH has been left with uncertainty (bordering on despair) as to whether or not it will continue to be an airport tenant. As such, and in part related to the unfortunate manner in which the City dismissed CRH's proposal, there has been Tittle incentive for CRH to invest in maintenance and improvement of the Subject Property. CRH regrets this outcome — as its partners are prideful people and had kept the property well maintained (as people do when there is a sense of "ownership") for the preceding 25 years. Nonetheless, CRH has paid its lease payments on time and without exception for thirty years. Over this period of time, the City has received some $640,000 (2005 dollars) in ground lease income (exclusive of $82,000 in leasehold taxes paid by CRH) while deferring all maintenance and operations to CRH. At the end of the lease term (August 2005), the fair market value of the hangar buildings is estimated at approximately $625,0W. Accordingly, the tangible benefits of CRH tenancy are well documented. In summary, CRH is comprised of 29 partners all of whom are general aviation enthusiasts and who took the risk of building and maintaining hangars on a marginal 2 This estimate is based on the income approach to valuation with the following assumptions: $50,000 of net operating income and an 8% capitalization rate. piece of airport real estate more than thirty years ago. CRH is a solid airport tenant and has remained viable because it is managed by a volunteer board of directors and because it created and managed HMI as a means of keeping rising general aviation expenses in check. CRH always paid the City's asking rent and applicable taxes without hesitation, and has absorbed all of its own maintenance and operations expenses. Meanwhile, the City has collected rent throughout the entire lease term. At the termination of the lease, whether in August 2005 or some later date, the City will own an asset with substantial value. Discussions to Date: For the past year representatives of CRH have met with you to define mutually acceptable terms and conditions related to either an extension of the existing LAG-07- 75 (including its subsequent amendments) or, in the alternative, the development of an entirely new lease. Initially CRH was requested to put together a menu of potential capital improvements that CRH would make at its expense (in exchange for a lease extension or new lease). In March of 2004 CRH provided you with a draft proposal that included asphalt repairs; roof replacement; flashing and metal work repair and replacement; painting of metal surfaces; installation of fire walls and fire alarm system; sewer extension and the addition of restrooms. The estimated cost of the foregoing (assuming CRH project management of same) was approximately $240,000. In exchange, CRH proposed a 15 year lease term, which CRH felt was necessary to amortize this level of investment. You responded with two primary responses. The first was the contention that roof replacement was not an "improvement", but a maintenance requirement. However, on this point we agreed that there was useful life remaining in the existing roof and that CRH was under no obligation to provide a new roof at the termination of the existing lease. In this regard, CRH's position was that roof replacement, or a portion of the cost for same, was indeed a capital improvement. Your second response was a request that CRH consider building an airplane wash facility, which CRH agreed to look into, and preliminary drawings were put together. While in the process of researching costs related to an airplane wash facility you completed and sent to CRH a preliminary proforma. This proforma compared CRH's proposed capital improvements and ground lease payments to a City owned facility collecting rent from 29 individual tenants. The proforma showed substantial gross income and positive cash flow favoring a City owned facility, albeit with unrealistically low assumptions regarding City costs for improving and managing the facility. CRH challenged you on your proforma assumptions regarding the City's projected income as well as minimal costs on the expense side of the ledger — namely for capital improvements, maintenance and administration. Your response, which we respectfully disagreed with, is that the City does not track, and therefore does not have, "overhead expenses". As such, your proforma did not need to consider anything other than the City's anticipated direct costs. On this basis your expense assumptions were unrealistically low and made it impossible for any airport business to effectively "compete" with the City. Several weeks later CRH met with you to discuss our differences of opinion regarding the proforma and your income and expense assumptions. At this meeting you announced to us the pending Boeing contamination remediation and your conclusion that the continued presence of CRH would only complicate matters. This came as a surprise to CRIB since it had repeatedly expressed its willingness to cooperate with the City on this remediation. In any event, the meeting ended by agreeing to think about ways of addressing the challenges of the pending remediation. At the next meeting CRH presented several alternatives to work around the Boeing remediation. To our surprise, you then articulated a completely new vision for the hangars, including a retro look, curved roofline and windows. This also took us by surprise as this level of improvement is not economically feasible for CRH or the City. In this regard, such improvements would trigger full code upgrades and result in improvements costs that could not justify the expense. The following day you sent CRH an e-mail concluding that the hangars will revert to the City and that the CRH partners will be able to rent these hangars as tenants of the City. In summary, despite a full year of trying to negotiate a lease extension or new lease in good faith, CRH's efforts were repeatedly denied on the basis of shifting objectives, an unwillingness to recognize that there are significant risks and overhead expenses associated with City ownership, operations, maintenance and administration of the hangar buildings, and lastly, a failure to recognize that past and future private sector investment in the airport produces tangible financial benefit to the City. CRH's Underlying Assumptions: ➢ The City's preference is to maintain a balance between the various potential airport uses, including the support of general aviation activity. These preferences are addressed in the Airport Master Plan, Airport Business Plan and Airport Development Study; ➢ It is generally accepted that the public sector's role is to provide essential services, not compete with private enterprise unless (as articulated in the Airport Development Study) there are compelling financial or control issues to be addressed through City ownership and/or management. Arguably, without acknowledgement of this principle, the City — as owner of the facilities and without a willingness to consider overhead costs — could out -compete every business on the airport including fuel sales and aviation maintenance. The City does not compete in these arenas because, like hangar management, they are not an essential function of government; ➢ The City has a higher duty and standard of care than does the private sector: In this regard, CRH can continue to lease and operate the hangar complex (which does not meet current safety and fire codes but is nonetheless "grandfathered") whereas the City would be required (to avoid code violations and associated liability) to make substantial public facility code improvements. In this regard, we have discussed the City's exposure in the event it, as a public entity and landlord, leases substandard facilities to individuals without these individuals each having requisite insurance (as is required of CRH); ➢ To the extent the City intends to serve as landlord to twenty-nine individuals, there will be substantial risk and expense that must be accounted for. In this tegard, CRH has managed the facility for the past thirty years and has a more realistic sense of what level of risk, effort and expense is involved. CRH is also better equipped to cost-effectively address issues that arise. In this regard, CRH volunteer efforts and use of private sector contractors to complete major capital improvements will involve substantially less expense then would the public sector handling of same; ➢' Notwithstanding the foregoing, the City has a fiduciary responsibility to realize a reasonable financial return on its property, whether by extending a lease to CRH or by leasing individual hangars. Likewise, in order for CRH to make a substantial investment in the Subject Property, there must be incentive to do so. ➢ There is an inherent efficiency in the City leasing land and facilities to a single entity such as CRH - where CRH is fully obligated to maintain such facilities, as opposed to the City having to deal with numerous individual tenants, presumably with shorter term leases and no incentive for capital investment; CRH Proposal: In consideration of a fifteen (15) year extension of existing lease LAG 07-75 or, in the alternative, the granting of a new lease for this same term, CRH proposes the following: ➢ Effective August 2005, CRH will increase its lease payment for the 85,200 square foot hangar area from its current $23,208 per annum (plus 12.8% leasehold taxes) to $35,000 per annum (plus 12.8% leasehold taxes) and adjust same every three years in accordance with changes in the consumer price index. The foregoing reflects a 50% increase in City income for the Subject Property. Noteworthy is that the foregoing does not include some $8,000 in annual insurance expenses (required by the City) that CRH must absorb. ➢ Effective August 2005, CRH will commit to managing and implementing up to $240,000 in phased capital improvements to the Subject Property. The following is a summary of the proposed improvements and phasing of same. However, CRH is open to discussing alternative improvements and/or phasing. CRH is also prepared to invest more in capital improvements in exchange for a lease term that extends beyond the proposed 15 years: • On or before July 30, 2006, CRH will make cosmetic improvements to the exterior of the hangar buildings including washing of all exterior surfaces, replacement and/or refinishing of all doors, wood and metal surfaces. The estimated value of these improvements is $50,000; • On or before July 30, 2007, CRH will make fire prevention improvements including sheet -rocking and fire taping of all hangars, together with the installation of a central fire alarm system. The estimated value of these improvements is $50,000; • On or- before July 30, 2008, CRH will make the following sanitation improvements: the running of sanitary sewer pipe and installation of restrooms at the south end of CRH facilities. The estimated value of these improvements is $70,000; • On or before July 30, 2011, CRH will replace the existing roof and roof flashing. The estimated value of these improvements is $70,000; ➢ Effective August 2005, CRH is prepared to enter into a lease agreement that includes a high standard of care for maintenance and operations of the Subject Property, including lease termination provisions in the event CRH fails to comply with such requirements; ➢ CRH is also willing to commit in its lease agreement to cooperate with the Boeing remediation. However, to the extent that such remediation negatively impacts CRH income (for example, results in the temporary or permanent removal of hangars) CRH's expectation is that there would be a commensurate/proportional adjustment in ground lease payments and capital improvement payments. cc: Kathy Keolker-Wheeler, Mayor Terri Briere, City Council President Marcie Palmer, Chair, Transportation Committee Don Persson, Vice Chair, Transportation Committee Randy Corman, Member, Transportation Committee Sandra Meyer, Transportation Systems Director, Public Works CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept. For Agenda of: July 11, 2005 Dept/Div/Board.. Transportation Systems Division Agenda Status: Staff Contact...... Sharon Griffin, ext. 7232 Consent .............. Public Hearing...... Subject: Maple Valley Highway (SR 169) FY 2006 Program Project Correspondence..... Funding Status Report with the Transportation Ordinance........... Improvement Board (TIB) Resolution........... Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... TIB Award Letter/Priority Array Information......... TIB FY 2006 Program Project Funding Status Report Other ................ 2006-2011 Six -Year TIP Project Sheet Grant Application/Vicinity Ma Recommended Action: Approvals: Refer to Transportation Committee Legal Dept.......... X Finance Dept....... X Fiscal Impact: 317.12175.016.5950.0000.67.000000 Expenditure Required.. $3,680,000 (Ph. 2) Transfer/Amendment....... Amount Budgeted....... $3,835,400 (Ph. 2, 2006/07) Revenue Generated......... $2,208,000 Total Project Budget $8,350,791 (2006-2011 TIP) City Share Total Project.. $1,472,000 SUMMARY OF ACTION: The City of Renton applied for and was awarded $2,208,000 from the Transportation Improvement Board (TIB) Transportation Partnership Program (TPP). This grant is to complete right-of-way and construction for roadway and pedestrian improvements on SR 169, Phase 2. The City must enter into an agreement with the TIB to receive the grant funding. As part of the TIB TPP grant application, an identified funding partner is private developer mitigation funds collected by the City. Included in the City share of $1,472,000 above is $368,000 of dedicated transportation mitigation funds, Fund 305, which will be transferred to the project Fund 317 during the course of the project. The attached issue paper provides more background information about the project. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to sign the FY 2006 Program Project Funding Status Report for submittal to the Transportation Improvement Board (TIB) certifying committed City of Renton funds for the project. H:Trans/Planning/sgriffin/A13 2005 SR 169 T113 $2.208M 7-05 CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: July 11, 2005 TO: Terri Briere, Council President Members of Renton City Council VIA: Kathy Keolker-Wheeler, Mayor G FROM: i Yy� Gregg Zimmermaiq, Administrator STAFF CONTACT: Sharon Griffin, Transportation Program Development Coordinator, (extension 7232) SUBJECT: Maple Valley Highway (SR 169) FY 2006 Program Project Funding Status Agreement with the Transportation Improvement Board (TIB) ISSUE: Should the City enter into an agreement with the Transportation Improvement Board (TIB) to accept $2,208,000 in right-of-way and construction grant funding for the Maple Valley Highway (SR 169) project? RECOMMENDATION: Authorize the Mayor and City Clerk to sign the FY 2006 Program Project Funding Status Report for submittal to the Transportation Improvement Board (TIB) certifying committed City of Renton funds for the project. BACKGROUND: TIB is currently changing forms and procedures for grant -funded projects. This form, Program Project Funding Status certifies that the City has the project funding committed. The second form, the Fuel Tax Distribution Agreement authorizes reimbursement of grant -eligible expenditures. Terri Briere, Council President Members of Renton City Council July 11, 2005 Page 2 Re: Maple Valley Highway (SR 169) FY 2006 Program Project Funding Status Agreement with the Transportation Improvement Board (TIB) This project grant submittal was the highest ranked project in TIB's FY 2006 Transportation Partnership Program (TPP) Priority Array with 83 points out of 100. In 2004, the Transportation Division submitted the grant application to the TIB for right- of-way and construction funding for Phase 2 of the Maple Valley Highway (SR 169) project. Narrowing the scope of the funding request, increasing the funding partners mix, and refining other grant elements contributed to this submittal's high score. This project is now fully funded with a mix of funds: City, TIB, federal (including newly awarded funds of $765,993), Washington State Department of Transportation (WSDOT), and private mitigation. Previous agreements and resolutions reflect this funding. The upcoming 2006-2011 Transportation Improvement Program (TIP) will reflect the required project funding and additional revenue. Phase 1 will go to construction in 2005. Phase 2 will go to construction in 2006. Phase 3 will go to construction in 2007. cc: Sandra Meyer, Transportation Systems Director Nick Afzali, Transportation Planning and Programming Manager Sharon Griffin, Transportation Project Development Coordinator Rob Lochmiller, Transportation Project Manager Nenita Ching, PB/PW Administrative Analyst Nancy Violante, FIS/IS Grant Accountant Project File H:\Transportation\sgriffin\lssue Papers\IP SR 169 TIB $2.208M 7-05 �a��Oq+V4 �--- E Washington State 'a Transportation Improvement Board aO.ImPI RECEIVED TIB Members November 19, 2004 NOV 3 0 2004�f Councilmembar William Ganley Transportation Systems Div. ^/©li Chair, City of Battle Ground Mr. Greg Zimmerman, P.E. CST Y ?S�? Commissioner Leo Bowman nton County public Works Administrator `'0e �'oF Vice Mar. John Akers, E. City of Renton c�cw�9 $gooN City ofEllensburg 1055 South Grady Way Councilmember Jeanne Burbidge Renton, WA 98055-3232 City of Federal Way Mr. George Cress Port of Longview Transportation Improvement Program (TPP) Ms. Kathleen Davis TIB Project Number 9-P-102(012)-1 WSDOT Maple Valley Hwy (SR 169) ❖ Sunset Blvd N to Blaine Dr SE Ms. Paula Hammo si FY 2006 Funding Program Project Selection DO CounciknemberNeB City of Yakima Dear Mr. Zimmerman: ma coundlmemberR�ncnny The Transportation Improvement Board (TIB) met on November 19, 2004 to Mr. D kMcKinley select FY 2006 projects. We are pleased to announce the selection of your City of Bellingham project from the Transportation Improvement Program (TPP). Mr. Dave Nelson Grant County TIB funds obligated for the project are as follows: Mr. Dave O'Connell Mason County PHASE TIB FUNDS Commissioner MikShe e Design Phase 240,000 Mr. DavidStalheim Construction Phase 1,968,000 City of Wenatchee Mr. Steve Thomsen, P.E. Total $ 2, 208, 000 Snohomish County Mr. Amid Tomac Your next step is to complete and return the enclosed TIB FY 2006 Program Bicycle ARance of Washington Funding Status form. Confirmation of local funding and verification that the Mr. Theo Yu Office of Financial Management project is part of your adopted Six -Year Transportation Improvement Plan is Mr. Jay weber required for TIB approval. After TIB approval, work may begin on or after July County Road AdminisfrationBoard 1, 2005. TIB will consider requests to start work prior to July 1, 2005. Submit Ms. lQm SpokaneTransitAu�ty a written request to your TIB project engineer justifying an early start. Congratulations on the selection of your project from the Transportation Improvement Program. For assistance, contact Greg Armstrong, TIB Project Engineer, at (360) 586-1142 or via e-mail at GregA@tib.wa.gov. Mr. Stevan Gorcester Executive Director Sincerely, P.O. Box 40901 Olympia. WA 98504-0901 Phone:360-586-1140 Fax 360-586-1165 www.tib.wa.gov Stevan Gorcester Executive Director SG/gjb Enclosure Investing in your local community Transportation Partnership Program (TPP) FY 2006 Priority Array 1 City of Renton 83 Maple Valley Hwy (SR 169) Sunset Blvd N to Blaine Dr SE 2 City of Kenmore 80 Bothell Way (SR 522) 65th Avenue NE to73rd Avenue NE 3 City of Burien . ; 77 1 st Avenue: South SW 146th Street to SW'148th Street 4 Pierce County 76 Pacific Avenue South (SR 7) SR'512 to SR '507 5 Snohomish County 73 20th St SE 91 st Ave SE to 99th Ave S E 6 City of Snogualmie 73 SR 202 Mill Pond Rd to NW City Limits 7 City of Kent 72 116th Avenue SE Kent-Kangley Road (SR 516) to SE 256th Puget Sound Reg 2,208,000 60% 1,472,000 3,680,600 3,797,000 50% 3,805,197 7,602,197 605,895 51 % 590,025 1,195,920 3,161,610 19% 13,899,390 17,061,000 3,500,000 25% 10,279,880 13,779,880 1,708,800 60% 1,139,200 2,848,000 1,945,200 60% 1,296,800 3,242,000 Are et Transportation Improvement Board FY 2006 Program Project Funding Status Agency RENTON TO Project Number 9-P-102(012)-1 Project Name Maple Valley Hwy (SR 169) Sunset Blvd N to Blaine Dr SE Update the project schedule and funding source Information. Both agency officials must sign the form before returning it to the TIB office. The project must be included on your adopted Six Year Transportation Program (TIP) before TIB authorizes Design Phase. Include the page from the adopted TIP that includes the project. Contact your project engineer to request an early project start. Please mail the completed form and TIP excerpt to the: Transportation Improvement Board •: Post Office Box 40901 Olympia, WA 98504-0901 PROJECT SCHEDULE Update the project schedule targets or indicate NO CHANGE in the table below PROJECT FUNDING PARTNERS Update the funding partners and corresponding amounts or indicate NO CHANGE in the saace arovided By signing below, you certify that all funds shown In the Project Funding Partners table are committed for the project. Mayor or Public Works Director Signature & Date Kathy Keolker—Wheeler Mayor Printed or Typed Name Title Financial Officer Signature &Date Finance/Information Services Administrator Printed or Typed Name Title TIB Funding Status Report.doc ISR 169 HOV - 140th Way SE to SR-900 2 - MULTI -MODAL / TDM CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION Functional Classification: Principal Fund: 317 Proj. Length: N/A Proj: 12175 RANK: 45 CONTACT: Rob Lochmiller 425.430.7303 DESCRIPTION: STATUS: Construct queue jumps and bypass lanes that provide transit priority traffic signal improvements on SR-169 (Maple WSDOT committed $300,000 to design and $450,000 to construction. King County committed Valley Highway) at 140th Way SE and in the area 1405. Involves roadway widening at intersection approaches approximately $275,000 to this project by constructing a holding pond at 140th Way SE for our us, and modifications to channelization and traffic signals. Also Includes widening to improve the north -bound on ramp Design Is complete for total buildout. Received TEA-21 Countywide grant of $392,947 for and south -bound off ramp movement at the 1-405/SR 169 interchange. Improve access to Cedar River Park and construction. Council allocated $1.2 million from the King County Metro mitigation fund ('included Stoneway site through traffic modifications. in proposed fund balance). ITIFICATION: CHANGES: is a high volume, high congestion corridor where providing travel time benefits for transit and car/van pools All phases for this project are now funded. Awarded $2,208,000 from the Transportation be achieved with high cost effectiveness. Also there are severe congestion and safety problems that can be Improvement Board (TIB) for Phase 2 right-of-way and construction. Received $765,993 TEA-21 'essed by adding a right turn lane west -bound on SR-169 and a protected right turn lane from the 1-405 Countywide funds for Phase 2 construction. State legislature funded $2.5M in gas tax revenue for ibound off ramp on to east -bound SR-169. 2007-2009 biennium. Project Totals I Programmed Pre-2006 1 Six -Year Proaram 1 I ITEM I Programmed I Spent Pre-2005 1 2005 1 Total 1 2006 1 2007 1 2008 1 2009 1 2010 1 2011 1 500 SR1*-Hov oem+naos e10AM 5-45 DRAFT i CITY OF RENTON Im 09MPlanning/Building/PublicWorks Department Kathy Keolker-Wheeler, Mayor Gregg Zimmerman P.E., Administrator August 26, 2004 Stevan Gorcester, Executive Director State of Washington Transportation Improvement Board 505 Union Avenue SE, Suite 350 P.O. Box 40901 Olympia WA 98504-0901 Attention: Greg Armstrong, P.E., Project Engineer Subject: Maple Valley Highway (SR 169), Phase 2 FY 2006 Urban Transportation Partnership Program (TPP) and Arterial Improvement Program (AIP) Dear Mr. Gorcester: The City of Renton is submitting one project only for the FY 2006 grant cycle. This project will improve capacity and safety along Maple Valley Highway (SR 169) from Sunset Boulevard North to Blaine Drive SE. We are requesting $2,208,000 of TIB funding with a 40% local. match of $1,472,000. Our funding partners include WSDOT, as well as federal funding and -private developer mitigation funds. The total project cost is $3,680,000. These funds are for Phase 2 right-of-way and construction only. Environmental documentation has been approved. Design engineering for Phase 1 and 2 is complete and we will soon begin Phase 1 constructior. Phase 1 installs a new signal and relocates the park entrance away from the I-405 ramps, eliminating a left -turn. Phase 2 improvements include an eastbound drop right -turn and acceleration lane, a westbound right -turn lane (1,500 lineal feet) and queue jump lane, traffic island construction, and signal modification; interconnections and transit signal priority system. Construction of Phase 2 is expected to be in June 2005, pending funding. If you need any additional information, please contact Sharon Griffin, Program Development Coordinator, at 425.430.7232. Sincerely, TRANSPORTATION SYSTEMS DIVISION Sandra Meyer, Director Enclosures cc: Gregg Zimmerman Nick Afzali Sharon Griffin Leslie Lahndt Rob Lochmiller File H:\sgrifTin\GrantProjects\Letters\2004\TIB 2006 TPP-AIP Maple Valley Hwy letter R E N T O N 1055 South Grady Way - Renton, Washington 98055 AHEAD U 1' T H li CURVE H Uft�/FY2006 Urban Application for Transportation Partnership Program (TPP) and Arterial Improvement Program (AIP) -------------------------------------------------------------------------------------------------------------------------------------- Mail your signed application and required attachments to the TIB Office no later than August 31, 2004. The mailing address for the TIB Office: Post Office Box 40901 ❖ Olympia WA 98504-0901 For assistance contact Greg Armstrong, TIB Project Engineer, at (360) 586-1142 or via email at GregA@tib.wa.gov ------------------------------------------------------------------------------------------------------------------------------------------ Funding Program Arterial Improvement AID & Transportation Partnership (TPP) Programs Legis e Agency Name RENTO_N District(s)11 & 37 _ Arterial Name Maple Valley Highway (SR 169), Phase 2 Find Legislative District - Project Limits Sunset By N to Blaine Drive SE Federal Length in Miles 0.47 miles Route Number 0169 Functional Class Principal Contact Person Sharon Griffin Email Address sgriffin0d.renton.wa.us APPLICATION ATTACHMENTS Required with each application ► Detailed Vicinity Map (81/2" x 11") clearly showing project limits Average Daily Traffic (ADT) 41,450 vehicles per day Phone Number 425.430.7232 ► Project Cost Estimate reviewed & signed by Engineer licensed in the State of Washington ► Funding Commitment Letters from all funding partners Number Attached 4 ► Urban Accident Analysis Worksheet ► Development Map showing Permits Issued and Permits Pending areas ► Typical Roadway Section ► Section of Current Comprehensive Plan showing project Required attachment if project includes construction of bicycle facilities ► Adopted Bicycle Plan PROJECT SCHEDULE Provide actual or twyet completion. date Month & Year Environmental Documentation Complete & Permits Approved Aug 2004 - Right of Way Acquisition Complete Dec 2004 Plans, Specifications & Engineer's Estimate (PS&E) Complete Aug 2004 Contract Advertisement May 2005 Contract Completion Jan 2006 FY 2006 Urban Program Application Page 1 of 10 PROJECT FUNDING Enter the Total TIB Funds you are requesting in the space below. Enter the Project Costs in the table below. The local funds will calculate automatically. If the distribution of local funds is different from the calculated line, enter the desired local fund amounts in the table. Otherwise, leave it blank. Enter Total TIB Funds Requested $2,208,000 Maximum TIB Matching Ratio 80.0% Design Engineering Right of Way Construction Construction Other Construction TOTAL En ineerin Contract PROJECT COST 400,000 380,000 2,900,000 x: X 0 Calculated 0 160,000 152,000 0 1,160,000 00 LOCAL FUNDS Desired 160,000 152,000 0 1,160,000 LOCAL FUNDS TIB FUNDS 0 240,000 228,000 0 1,740,000 = 00 Noneligible Engineering g h Engineering exceeding 25% of Contract Cost is not eligible for TIB reimbursement 0 i Other Noneligible Costs Landscaping greater than 3% of Total Cost, Utility Undergrounding, Sound Walls t y ' , 6e x, e �y'�.."{5',i,. 'S ;'' F y '- �i t p ♦ c ,• 3 .t 41' \ A"lvY`. ]% i t' F Kt -: g a.-. S ' Tt✓: = y 4� LIGIBCA} a�'+fsc , K. 6HO OOO TIB Matching Ratio TIB Funds/Total Eligible Cost) (Total (FUNDING PARTNERS Commitment Source Public or Private Letter Attached Amount RENTON Public 184,000 Washington State Department of Transportation ^� Public YES 450,000 Federal Funds Public YES 470,000 Private Mitigation Funds (letter not required) Private 368,000 Note: Federal funds include portion of proposed Countywide funds for Phase 2. TOTAL 1,472,000 Local Funds are correct CERTIFICATION Certification is hereby given that the information provided is accurate and the applicable attachments are complete and includw as part of the application package Agency Official Signature Transportation Systems Director Printed or Typed Title _ g1'14o Date Signed FY 2006 Urban Program Application Page 2 of 10 GROWTH MANAGEMENT INFORMATION The 2002 Legislature enacted ESSB 5748 which requires TIB to consider the land use implications of proposed projects in urban areas and in cities with a population of 5,000 or - more. Describe the impact of the project in the following areas: Describe how the project supports development in and revitalization of the existing downtown area * SR 169 provides access to downtown Renton via Bronson Way for the growing residential communities along the corridor. The project focuses on HOV and transit -oriented improvements supportive of the downtown Transit Center and the ongoing redevelopment of the downtown area. * The revitalization includes new public spaces (Performing Arts Center, Pavilion Building, City Center Parking Garage) and new private spaces (apartment complexes, coffee shops, restaurants, and interior mini - malls). Explain how the project is consistent with the local comprehensive plan for residential and non-residential development densities * Renton's comprehensive plan goals emphasize HOV and transit improvements that support development densities which build toward a more concentrated and dense urban development pattern. This project will encourage HOV and transit use by improving speed and reliability, as well as improving safety for all users (SOV, HOV, pedestrians and transit). Therefore, it is consistent with plan goals. * The planned Urban Center residential densities vary between 16 to 33 dwelling units per acres. This project directly supports redeveloping the Stoneway concrete plant site into a compatible use for an urban setting. The new supportive use will be mixed land -use and high density redevelopment. Describe how the local comprehensive plan and regulations encourage compact development for residential and non- residential densities * Renton's Comprehensive Plan has designated an Urban Center in central Renton, thus establishing a concentrated center for employment and residential and non-residential development that is linked to the regional transportation system. * Regulations have also been adopted that provide for reduction or waiver of developer fees to encourage residential and non-residential development in the Urban Center. * Renton's Comprehensive Plan has also created cohesive centers outside of downtown that accomodate a concentration of new commercial and residential development. Describe how the project promotes the use of multimodal transportation * The project will add a westbound HOV queue jump lane at the SR 169/1-405 northbound ramp intersection. A new westbound right -turn lane will reduce queueing on the approach and provide HOV's with access into the new queue jump lane. The project design provides the best overall traffic operations for both HOV and general purpose traffic due to the increased length of the westbound transit queue jump lane, and the longer westbound right -turn lane for traffic bound for the 1-405 northbound on -ramp. * :Pedestrians will enjoy more comfortable travel on this relatively high-speed route through widening of the existing sidewalks from 3.5 feet to six feet. FY 2006 Urban Program Application Page 3 of 10 PROJECT DESCRIPTION - Briefly describe the existing conditions Maple Valley Highway is classified as an urban principal arterial. It is considered a north -south highway, but runs closer to east -west within the project limits. The roadway consists of two lanes each direction with a center two-way turn -lane extending 3000 feet.east of Cedar River Park. The posted speed is 40 mph. SR 169 terminates at the 1-405 southbound/Sunset Blvd. intersection. The arterial continues as Bronson Way west of Sunset Blvd. Sidewalks exist along both sides in the project vicinity, but are 3.5 to 4 feet wide, creating uncomfortable pedestrian travel due to the high vehicle speeds and amount of large truck traffic. HOV volumes are estimated to be 15% of total volumes (2002 Traffic Analysis Report). Briefly describe the project intent The City and WSDOT seek to improve the existing high level of traffic congestion and accidents by implementing traffic safety enhancements through roadway geometrics and improved signalization. This will improve movement for employers, workers to and from Renton industrial areas and job centers, and freight movement. The project doubles the westbound left -turn storage at the southbound on -ramp. It improves the merging condition for the northbound off -ramp to eastbound SR 169. It significantly improves the LOS with 65% reduction in delay. ROADWAY GEOMETRICS Enter the parameters as they currently exist and after the project is constructed EXISTING PROPOSED Pavement Width 67 feet 78 feet (Curb to Curb or Edge to Edge) Number of Travel Lanes (Not Continuous Left Turn Lane) 5 7 Continuous Left Turn Lane Width 12 feet 12 feet Shoulder Width 3 feet north 0 feet Curb Placement Both Sides Both Sides Bicycle Lane Type No Bicycle Facilities No Bicycle Facilities Bicycle Lane Width N/A NIA Pedestrian Buffer 0 feet 0 feet wldb4 between cuff and sidewalk Sidewalk Placement Both Sides Both Sides Sidewalk Width' 3.5 to 4 feet 6 feet 1 Sidewalk with curb separaqon'on both sides isi=equir'ed byrvTI6 policy Min�rrum wtdth,s�ve feet...... �O U`strtqio ls, Sections iot meeting f�iisa'ar require` a Board Deiatio� during Design`;Piase }' FY 2006 Urban Program Application Page 4 of 10 PROJECT ELEMENTS Give a brief description or select the appropriate response for each component of proposed project work ROAD SURFACING IMPROVEMENTS Reconstruction & Widening DRAINAGE & WATER QUALITY IMPROVEMENTS Install enclosed drainage system to provide adequate capacity and treatment. Stormwater facilities have been designed to treat 140% of new impervious stormwater runoff. Treatment will provide for up to a 6- month, 24-hour storm event. Stormwater detention facilities will provide detention for up to and including the 100-year, 24-hour event. TRAFFIC SIGNALIZATION & ILLUMINATION Project will rebuild two signalized intersections due to the roadway widening, and will interconnect two other signalized intersections to improve traffic volume flows along SR 169. Existing luminaires will be replaced to improve illumination for the entire length of the project. There will be Transit Signal Priority at the intersections of SR 169 and the 1-405 northbound ramp. Three signals east of 1-405 will be interconnected with 2 signals on the west side of 1-405. (One signal is being added in Phase 1 of the. project.) LANDSCAPING & AESTHETIC ELEMENTS Landscaped roadway islands have been designed to enhance the appearance of the roadway. The retaining wall on the south side of the roadway will have a decorative fish pattern to incorporate a Cedar River Park theme. RELOCATION of EXISTING uriLmEs Relocate Overhead Utilities to New Overhead Location RETAINING WALLS A retaining wall, two to eight feet high, will support the south side of the roadway from 1-405 to the new Cedar River Park entrance. OTHER ELEMENTS * Add pedestrian signals to all signalized intersections. * Include medians which will act as a pedestrian refuge. * Significantly improve pedestrian travel by widening the sidewalks from four feet to six feet, one foot wider than the TIB standard. * Realign intersections and widen travelled ways. 'K * Increase eastbound right -turn radius from 90 to 100 feet and add 1,000 feet of drop/acceleration lane. * The right-of-way has been negotiated; payment is required to construct Phase 2. FY 2006 Urban Program Application Page 5 of 10 SAFETY Pst Annual Benefit from Urban Accident Analysis Worksheet TIB staff may request accident diagrams and supporting documentation during application review Annual Benefit $1,864,429 Describe existing hazard(s) within the project limits & how project mitigates the hazard If the hazard is included in the Urban Accident Analysis, do NOT write up as a hazard Hazard 1 * Hazard: Maple Valley Highway abuts Cedar River Park playfields used for youth soccer (five years old to teenagers) and adult softball, football, volleyball, and rugby. * Mitigation: This project will construct a 3-foot high wall on the south side of Maple Valley Highway between the sidewalk and the playfields as a buffer between auto traffic and field users. Hazard 2 * Hazard: The sidewalk width on the north and south side of the project varies from 3.5 to 4 feet. This creates a potential hazard for pedestrians, especially when passing on the sidewalk. * Mitigation: The sidewalk will be widened to six feet, one foot wider than the TIB standard width. Hazard 3 * Hazard: Pedestrians crossing in a high traffic area such as the park, Shari's Restaurant and the new Henry Moses Aquatic Center create a potential for pedestrian/auto accidents. About 1,200 a weekend may use the theater, banquet facilities, ballfields, and pool. * Mitigation: The project will construct a landscaped median, creating a safe pedestrian refuge, as well an aesthetically pleasing environment with the tendency to slow traffic. Hazard 4 * Hazard: The City of Renton maintenance facility is located at the east end of the project; daily use of the park entrance by park maintenance equipment vehicles adds to congestion and safety on SR 169. It is a potential danger to park users, including the new Henry Moses Aquatic Center. * Mitigation: The maintenance facility will be moved for this project. Project ADDS Access Control Measures YES If YES, select access control measure(s) If YES, describe access control measures Both * Separate traffic movement: Install a total of 800 lineal feet of raised traffic island (two locations). * Separate traffic movement: Install 300 feet of c-curb at intersection under 1-405. * Reduce turning points: Install an eastbound drop right -turn lane and acceleration lane. * Reduce turning points: Install a westbound right -turn lane with 1500 feet of queue length. * Note: Phase 1 relocates Cedar Park entrance away from 1-405 ramps and installs new signal. Project eliminates EXISTING at -grade crossing NO If YES, describe facilities being separated FY 2006 Urban Program Application Page 6 of 10 MOBILITY Service Level Select Existing Level of Service F Select Level of Service at Project Opening C Select Truck Route Classification from list below T-1 — 10 Million Tons Annually Select Traffic Signal Interconnect added by project from list below Connects to central control system Project is a Continuation or Gap Project YES PrOW&/s subse+quentstage of previously -funded or completed project OR completes gap If YES, select project type Links non-TIB improvements If YES, briefly describe the previous improvements this project links or extends * The SR 169 Project, Phase 1, completed the design for Phases 1 and 2 (improvements at 1-405), and for Phase 3 (improvements at 140th Wy SE). * Construction of Phase 1 will be advertised in August 2004 with construction expected to be completed prior to March 2005. Phase 1 project elements include a signal installation, relocation of the Cedar Park entrance east away from the 1-405 ramps, and partial mitigating improvements for Phase 1 and 2. FY 2006 Urban Program Application Page 7 of 10 MODE ACCESSIBILITY Enter number of SCHOOL BUSES per Peak Hour 5 Enter number of TRANSIT BUSES per Peak Hour 6 Provides TRANSIT SIGNAL PREEMPTION YES Provides TRANSIT SIGNAL PRIORITY SYSTEM YES NEW Park & Ride or Passenger Terminal Parking NO Passenger Tennina/ is a muitimodailadiity that serves two or more passenger -carrying motorized modes If YES, briefly describe proposed facility and its location Expansion of EXISTING Park & Ride Lot or Passenger Terminal Parking Enter EXISTING Number of Total Parking Spaces Enter PROPOSED Number of Total Parking Spaces Improves access to Park & Ride or Passenger Terminal YES If YES, briefly describe improved access All traffic will experience significant travel time advantages from the SR 169 corridor to the Downtown Transit Center during peak hours due to the project improvements. Transit and HOV will get substantial additional benefits by inclusion of the HOV queue jump lanes. Improvements at the 1-405 on ramps will reduce queue backups that currently often extend onto through travel lanes, blocking traffic. Creates or improves access to Intermodal Freight Facility NO If YES, mark ALL freight -carrying modes accessing the facility r Airplane Ci Rail ❑ Ship I', Truck If YES, briefly describe access created or improved by project Project adds Arterial HOV Lanes If YES, briefly describe the proposed HOV facilities YES * The proposed improvements will add 400 feet of a westbound HOV queue jump lane at the SR 169/1-405 northbound ramp intersection. * A new westbound right -turn lane will reduce queuing on the approach and provide HOV's with access into the new queue jump lane. If YES, list the facilities served by the HOV lanes The facilities served are industrial areas and job centers in Renton and the Green River Valley, the Downtown Transit Center and Renton Urban Center. Job centers include multiple Boeing sites, City University, Cummins Northwest, Danza Freight, Kenworth Truck Company, King County govt., PACCAR ITD, US Gov't. (FAA), Washington State DSHS, AIM Aviation and Valley Medical Center. FY 2006 Urban Program Application Page 8 of 10 The GROWTH & DEVELOPMENTsect/on is required for 7PP appl/cations, but optional for AIP applications GROWTH & DEVELOPMENT Create or Improve access to Activity or Urban Center j Briefly describe access created or improved * Project not only improves access through speed reliability to the Urban Center, but also directly improves access to the adjacent Activity Center. Right and left -turn movements, queue lengths, and merging movements are all improved to existing and new sites. Existing sites include Cedar River Park and ballfields, new Henry Moses Aquatic Center (opened June 2004), and Carco Theater. The proposed development, the Old Stoneway Concrete Plant site, is one of three sites designated Commercial/ Office/Residential Area (COR 1). The two others are Port Quendall (COR 2) and Southport (COR 3). This designation provides opportunities for appropriately scaled office, commercial, retail, and residential uses, with the intent to create a compact, cohesive urban landmark development integrated with natural amenities. The development of this site will create opportunities for 2,686 new employees and 490 units of multi -family housing equalling 921 persons (1.878721 persons per household). Employment Center Square Footage to be added in conjunction with the project Include Development Map designating Permits Issued and Permits Pending areas Permits Issued 15,900 sq ft Permits Pending 671,600 sq ft Total Residential Densityin Persons per p Square Mile Current 0 ppsm Permits Issued 0 ppsm Permits Pending 1,842 ppsm V Agency Density 3,109 ppsm Per Olgce of Financial Management (OFM) 2002 Population Data Transportation Element Concurrency Is the project area currently out of compliance with concurrency? YES If YES, does the project return the area to concurrency YES Describe how the project retums the area to concurrency Renton's level of service (LOS) standard is a citywide index based on a weighted average of travel times for SOV, HOV, and transit modes. This standard was devised specifically to.support development of a multi -modal transportation system that fairly recognizes improvements to more efficient travel modes such as HOV and transit modes. This overall index value must be maintained to achieve concurrency under GMA. The project intersection analyzed for operational improvements is at the SR 169/northbound 1-405 on and off -ramps. The proposed project directly improves the operation of this intersection. Operational analysis indicates existing LOS "F". The proposed project could improve the LOS significantly. Operational analysis indicates PM peak LOS "C" at project opening in 2006. Therefore, the reduction of delay time associated with the LOS F (96 second delavl " to LOS C (34 second delay) would also significantly improve travel time. FY 2006 Urban Program Application Page 9 of 10 0 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept. Dept/Div/Board.. Transportation Systems Division Staff Contact...... Jason Fritzler, ext. 7243 Subject: Final Payment Monster Road Bridge Repair Project Mowat Construction (CAG 04-119) Exhibits: Final Pay Estimate Notice of Completion For Agenda of: Jul'y 11, 2005 Agenda Status: Consent .............. X Public Hearing...... Correspondence..... Ordinance........... Resolution........... Old Business........ New Business....... Study Sessions...... Information......... Other ................ Interlocal Recommended Action: Approvals: Legal Dept.......... Council Concur Finance Dept....... Fiscal Impact: Expenditure Required.. $62,350.00 Final Pay Est. Transfer/Amendment.... Amount Budgeted... Revenue Generated..... Total Project Budget.. $672,000.00 City Share Total Project... Summary of Action: The Monster Road Bridge Repair Project began on December 6, 2004, and was completed on May 20, 2005. The original contract amount was $449,800.00 with the final contract amount being $478,711.09 including the adjusted quantities and change orders. The increase in the final contract balance was due to change orders. Change order #1 for sewer line revisions was in the amount of $18,715.98, change order #2 for the installation of jam nuts was in the amount of $1,650.11, and change order #3 for the addition of anchor bolts in the amount of $9,000.00. Staff Recommendations: Approve completion of the project and release retainage for the full project in the amount of $23,935.55 after sixty (60) days, subject to the required authorization. C:\Documents and Setdngs\mpetersen\Local Settings\Ten4)\Retainage Agenda Bill.doc TO: FINANCE DIRECTOR DATE. 5/23/2005 FROM: TRANSPORTATI,WSYSTEMS DIRECTOR CONTRACTOR: Mowat Construction CONTRACT NO. CAG 04-119 ESTIMATE NO. 7 (Final) PROJECT: Monster Road Bridge Repair I. CONTRACTOR EARNINGS THIS ESTIMATE $ 62,350.00 2. SALES TAX @ 8.80% 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $ 62,350.00 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $ 395,543.04 5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE $ 59,232.50 6. SUBTOTAL - CONTRACTOR PAYMENTS $ 454,775.54 7. RETAINAGE ON PREVIOUS EARNINGS $ 20,818.05 8. ** RETAINAGE ON EARNINGS THIS ESTIMATE $ 3,117.50 9. SUBTOTAL - RETAINAGE $ 23,935.55 10. SALES TAX PREVIOUSLY PAID 11. SALES TAX DUE THIS ESTIMATE $ - 12. SUBTOTAL-SALESTAX $ - * (9501,,xL1NE1) * * (RETAINAGE: 5%) GRAND TOTAL: $ 478,711.09 FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR (Lines 5 and 11): ACCOUNT 317.012307.0165950.0050.67/25557/5354 RETAINED AMOUNT (Line 8): ACCOUNT 317.012307.0165950.0050.67/25557/5354 $ 59,232.50 $ 3,117.50 TOTAL THIS ESTIMATE: $ 62,350.00 CHARTER 116, LAWS OF 1965 CITY OF RENTON CERTIFICATION 1, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY Of PERJURY, THATTHE MATERIALS HAVE BEEN FURNISHED, THI SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBE[ HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAII OBLIGATION AGAINST 110 CITY OF RENTON, AND THAT I AN AUTHORIZED TO A ATE CERTIFY TO SAID CLAIN SIGNED: d.IdP►u ew,a.. I ,t. Dwa1pN. Its U.k G.t U.k r-Q...et7 r1.. T.W C.R rv' TWQ-..My TWA- TM.1 a.rq T.WA- iC.Mlr i mt 1 M.klitraa.. S 40,000.00 L.S. 1 $ 40,000.00 1.00 S 40.000.00 0.00 $ - 1.00 S 40.000.00 100% 2 "m'Q W1.1 $ 2,000.00 LS. 1 S 2.000.00 0.90 $ IAM.00 0.10 $ 200.00 1.00 $ 2,000.00 100% I Chan D.ck Rd.lxu.K.t $ 141.500.00 L.S. I S 141.500.00 0.90 $ 127,350.00 0.10 $ 14.150.00 1.00 S 141,500.00 -100% Ya1 4 eamsFUWR'a,a« .t S 91,000.00 L.S. I $ 91,000.00 0.30 S 72,11W.00 0.20 $ 19,200.00 1.00 $ 91,000.00 100% rat 5 Ckd. S.Pyxt 1w dh b $ 149,000.00 L.S. I S 149,000.00 0,80 $ 119,200.00 020 $ 29.800.00 1.00 $ 149,000.00 100% rat 6 Ck4wEpmq,.;cd,.. $ 35.00 L.F. is# $ 6.100.00 167.00 $5,945.00 0.00 $ - 167.00 $ 5,945.00 93% sat 7 7 14-13" ..uef-ft 21 H.k Rntu.. WS-Li- Mr daAy MV.-W $ 20,000.00 $ 19,715.98 L.S. LS 1 I $ 20.000.00 $ 18,715.98 1.00 S 20,000.00 1.00 18,715.98 0.00 S 0.00 LOD 1.00 S 10,000.00 S 18,715.98 100% !00% Q'l 1"'Wd>.Ak.°r"Wdr!a"oi'.Nt+tvtrr I6011 LS I $ 1,650.11 1.00 $ 1,650.11 0S 0.0$ 1.60 $ 1,650.1 100% 4�a..tN.kSL.r.s S 9,000.00 LS 0.0$ l.o $ 9,000.00 /00%. PR►Sa . T.. T.W. S 479,166.09 S 416,361.09 $ 62.350.00 $ 478,711.09 SA.Tu a us TOTAL S 479,166.09 S 416.361.09 $ 62,350.00 S 478,711.09 100% tnal Contact Amount is449,800.00 Contract val Changes 479,166.09 Change Ordet Total S 29,366.09 Amount Paid to Date Paid (Pay Material On Hand (Invoice s Contractor Estimate /) M$23,Z�S D ration 89570 $ 23,631.57 1/7/2005 3 Total MOH $ 23,631.57 MOH Total S 62350.0D $ 479,711.09 STATEo� State of Washington 0 b s Department of Revenue < — i Audit Procedures & Administration PO Box 47474 Olympia, Washington 98504-7474 Reg.No.: Date: June 28, 2005 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTMENT USE ONLY City of Renton Assigned To Tracy Schuld 1055 South Grady Way Date Assigned Renton, WA 98055 Notice is hereby given relative to the completion of contract or project described below. Description of Contract Monster Road Bridge Repair Project (CAG 04-119) Contractor's Name Mowat Construction Telephone No. (425) 398-0218 Contractor's Address 20210-142nd Ave NE, PO Box 1330, Woodinville, WA 98072-1330 Date Work Commenced December 6, 2004 Date Work Completed May 20, 2005 Date Work Accepted May 20, 2005 Surety or Bonding Co. Bush Cotton and Scott Agent's Address 3018 Bothell WA 98041 Contract Amount: $449,800.00 Additions or Reductions: $28,911.09 Sales Tax: Total $478,711.09 M. Phone No: Amount Disbursed: $454,775.54 Amount Retained: $23,935.55 Total: $478,711.09 (Disbursing Officer) The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. FORM REV 31 0020 (12-92) HADivision. s\TR.ANSPOR.TAT\DESIGN.ENGUASON\Projects\Monster Road Bridge\Money\Notice_of_Completion.doc CITY OF RENTON COUNCIL AGENDA BILL 2 Al #: ' Submitting Data: Planning/Building/Public Works For Agenda of. July 11, 2005 Dept/Div/Board.. Technical Services Agenda Status Staff Contact...... Karen McFarland (x7209) Consent .............. X Public Hearing.. Subject: Determination of Compensation for Amber Lane Correspondence.. Vacation (VAC 04-002; Portion of Old Lyons Ave NE Ordinance ............. South of NE 4th Street) Resolution............ Old Business........ New Business....... Exhibits: Issue paper Study Sessions...... Appraisal Review Comments Information......... Map Exhibit Recommended Action: Council Concur Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... $13,100.00 Total Project Budget City Share Total Project.. SUMMARY OF ACTION: An appraisal has been submitted on behalf of Robin Bales (Bales Limited Partnership) for acceptance and determination of compensation due the City for the area to be vacated in Street Vacation VAC- 04-002. The appraisal provides a fair market value estimate of this area. STAFF RECOMMENDATION: Accept the appraisal and set compensation for Street Vacation VAC-04-002 at $13,100.00 for the remaining unopened 30-foot right-of-way of the old Lyons Ave NE approximately 100' in length. HAFile Sys\PRM - Property Services Administration\PRM-25 - Street Vacations From 1990 and Forward\0041\compensation\agbi110605.doc\KMtp PLANNINGBUILDING/ 411f, PUBLIC WORKS DEPARTMENT M M E M O R A N D U M DATE: June 29, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: G Kathy Keolker-Wheeler, Mayor �fo U FROM: - Gregg Zimmerman, Administrator STAFF CONTACT: Karen McFarland, Technical Services Engineering Specialist (ext. 7209) SUBJECT: Determination of Compensation for Amber Lane Vacation (VAC 04-002; Portion of Old Lyons Ave NE South of NE 4th Street) ISSUE: An appraisal has been submitted on behalf of Robin Bales (Bales Limited Partnership) for acceptance and determination of compensation due the City for the area to be vacated in Street Vacation VAC-04-002. The appraisal provides a fair market value estimate of this area. RECOMMENDATION: Accept the appraisal and set compensation for Street Vacation VAC-04-002 at $13,100.00 for approximately 100 feet of the remaining unopened 30-foot right-of-way of the old Lyons Ave NE, an unimproved road south of NE 4th Street. BACKGROUND SUMMARY: Street Vacation Request VAC-04-002 was approved on August 23, 2004, for a portion of the remaining unopened 30-foot right-of-way of the old Lyons Ave NE, an unimproved road south of NE 4th Street. The right-of-way is approximately 100 feet in length. In January 2005, an appraisal was submitted on behalf of Robin Bales (Bales Limited Partnership) for the area to be vacated. Staff has reviewed the appraisal and concludes that the appraisal meets industry standards. The appraisal report provides a fair market value of $13,100.00 for the right-of-way to be vacated in Street Vacation VAC-04-002. Staff believes the estimate determined in the appraisal represents a reasonable and fair market value. CouncilNAC04-002 June 29, 2005 Page 2 of 2 State Law and City Code allow for compensation in the amount of the full -appraised value if a street or alley has been a dedicated public right-of-way for twenty-five years or more. The portion of right-of-way included in this petition was dedicated in the plat of Black Loam Five Acre Tracts on February 27, 1906. Thus, the right-of-way included in this vacation has been a dedicated public right-of-way for more than twenty-five years and State Law and City Code, therefore, allow for compensation amounts to be set at the full -appraised value. CONCLUSION: Staff has reviewed the appraisal submitted on behalf of Robin Bales (Bales Limited Partnership) and concludes that the appraisal meets industry standards. The Planning/Building/Public Works Department recommends that Council accept the appraisal and set compensation for Street Vacation VAC-04-002 at $13,100.00 for approximately 100 feet of the remaining unopened 30- foot right-of-way of the old Lyons Ave NE, an unimproved road south of NE 4th Street. cc: Lys Hornsby, Utility Systems Director hAfile sys\prm - property services administration\prm-25 - street vacations from 1990 and forward\0041 \compensation\issuepaper06O5.doc\KLMtp APPRAISAL REVIEW COMMENTS Reviewed by: Karen McFarland, Utility Systems Division/Technical Services Effective Date of Appraisal: November 15, 2004 Prepared by: James M. Lema, MAI The Lema Consulting Group, Inc. Property: The remaining unopened 30-foot right-of-way of the old Lyons Ave NE, an unimproved road south of NE 4th Street, approximately 100' in length (Street Vacation File No. VAC-04-002) GENERAL: The report contained the necessary analysis for the appraiser to form an opinion of the fair market value of that portion of right-of-way to be vacated. The report indicated that the right-of-way being vacated has a highest and best use of assemblage with the adjacent properties. QUALIFIED APPRAISER The appraiser is experienced and a well -qualified state certified appraiser. PROPERTY VALUATION Since the subject property is Right -of -Way, it is not assessed for taxes by the King County Assessor. The sales comparison approach was the only applicable method for valuation and, thus, was the method used for this valuation. The fair market value was based upon direct comparison with recent sales of similar properties. FIELD INSPECTION An inspection of the subject property and all comparables was made by the appraiser. COMPARABLE SALES The fair market value was determined based upon direct comparison with recent sales of similar properties within a reasonable distance of the subject site. The adjustments to the comparable sales were found to be within a reasonable range of the subject site valuation. CONCLUSION The Planning/Building/Public Works Department recommends that the Council accept the appraised value of the subject land of $13,100.00 for the remaining unopened 30-foot right-of-way of the old Lyons Ave NE approximately 100' in length. N88*21'16"W �A 2642.56 MEA. (2647.0 PLAT) _10 11 15 1981.92 N.E. 47H ST. iv d FOUND 3" BRASS SURFACE DISC WITH PUNCH TRACT 2 BLACK LOAM FIVE ACRE TRACTS, VOL. 12. PG. 101 N. UNE, S. 1/2 TRACT 2 AREA OF RIGHT OF - WAY TO BE VACATED '11"Wl %I IN 660.64 15 14 (S.E. 1287H ST.) N MORGAN PLACE 11 VOL 152. PG'S. 248-248B, REC. NO. 20020607900006 1 FOUND 3" BRASS - SURFACE DISK STAMPED "KING COUNTY MON" W/PUNCH RENTON CONTROL MON, NO. 1852 N 3), SIENNA / VOL 209, PG'S_ 18-24, REC. NO. 20021009002754 AMBER LANE PAGE RIGHT OF WAY VACATION EXHIBIT 1 OF 1 cO�14711 NE 2M Pboe, # 10I I2�5.8„8,SC78Tl�Fax 425 8H57963 DESIGN ENGINEERING - PLANNING - SURVEYING JOB NO_ 02087 SCALE: 1' = 60 0 30 60 f OVAL LAB I= IRSS: 4/29/06 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Utility Systems/Surface Water Staff Contact...... Lys Hornsby (ext. 7239) _ Ron Straka (ext. 7248) Subject: WRIA 8 Chinook Salmon Conservation Plan Ratification Exhibits: Issue paper Resolution Executive S 2 e Al #: t For Agenda of: July 11, 2005 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... X X Recommended Action: Approvals: Refer to Utilities Committee Legal Dept......... X Finance Dept...... X Other ............... Fiscal Impact: $12,000/year Expenditure Required... $12,000/year Transfer/Amendment....... Amount Budgeted....... $12,000/year Revenue Generated......... Total Project Budget $12,000/year City Share Total Project.. SUMMARY OF ACTION: The Water Resource Inventory Area (WRIA) 8 Steering Committee Proposed Chinook Salmon Conservation Plan is completed and submitted for ratification by jurisdictions within WRIA 8. The WRIA 8 Chinook Salmon Conservation Plan recommends the actions (programs, projects and regulations) and strategies that would protect, preserve and improve habitat within WRIA 8 in response to the Endangered Species Act listing of Chinook Salmon as threatened. The Plan has been completed in accordance with the City approved November 13, 2000, Interlocal Agreement for the development of this Plan. The WRIA 8 Forum has recommended that the Plan be forwarded for ratification by each jurisdiction within WRIA 8. To develop the Plan, a comprehensive scientific analysis of the watershed was done to identify existing and future habitat conditions, establish how the habitat is used by fish and the action that could be taken to improve habitat conditions, in order to provide the most benefit and maintain a viable salmon population. The actions recommended in the plan also provide other benefits that include the protection of water quality, open space preservation, flood hazard reduction, cultural heritage, and long-term quality of life benefits. STAFF RECOMMENDATION: Approve the WRIA 8 Chinook Salmon Conservation Plan and authorize the Mayor and City Clerk to sign the resolution ratifying the Plan. H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-2969 WRIA 8 Planning\City Correspondence\WRIA 8 Salmon Habitat Plan RatificationAGENDABILL.doc\RStp PLANNING/BUILDING/ PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE: June 30, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: Kathy Kathy Keolker-Wheel , Mayor FROM. Gregg Zimmerman , Administrator STAFF CONTACT: Ron Straka, Surface Water Utility Supervisor (ext. 7248) SUBJECT: WRIA 8 Chinook Salmon Conservation Plan Ratification ISSUE: The Planning/Building/Public Works Department requests Council approval of a resolution ratifying the Water Resource Inventory Area (WRIA) 8 Chinook Salmon Conservation Plan (Plan). RECOMMENDATION: Approve the WRIA 8 Chinook Salmon Conservation Plan and authorize the Mayor and City Clerk to sign the resolution ratifying the Plan. BACKGROUND: In accordance with the Interlocal Agreement for WRIA 8 Salmon Habitat Planning, which was approved by the City in November of 2000 along with other jurisdictions in WRIA 8, the WRIA 8 Chinook Salmon Conservation Plan has been completed for ratification. The WRIA 8 Chinook Salmon Conservation Plan was developed in response to the March 1999 listing of the Puget Sound Chinook Salmon as a threatened species under the Endangered Species Act (ESA). The Plan was produced over the last 5-years by the WRIA 8 Steering Committee, which included representative stakeholder groups including cities, counties, environmental groups, business groups, state agencies and citizens. The WRIA 8 Forum, which consists of elected representatives from jurisdictions within WRIA 8, has reviewed the Plan and recommended that it be forwarded for ratification by each jurisdiction within WRIA 8. The WRIA 8 Chinook Salmon Conservation Plan incorporated a comprehensive scientific review of the current and future habitat conditions, current fish use of the habitat and problems that are affecting the habitat. Based upon the review, actions were identified that can be implemented over the next 10 years that will help to protect, Council/WRIA8 Plan June .30, 2005 Page 2 of 3 improve and restore habitat, which is beneficial to Chinook salmon, bull trout and other fisheries resources. In addition, these measures provide other benefits such as water quality protection, open space preservation, flood hazard reduction, maintenance of cultural heritage and general quality of life benefits. If, as a region, we lose the ability to maintain healthy ecosystems to the point where fisheries resources are lost, it will result in increased regulatory requirements due to the Endangered Species Act, and will eventually affect the beneficial uses (swimming, boating, fishing, aesthetics, water supply) that we all enjoy. The Cedar River and the shoreline along the south end of Lake Washington were identified as some of the highest priority and most important habitat in WRIA 8. The Cedar River is important for the spawning and rearing habitat that it provides. Most of the Chinook in WRIA 8 spawn within the Cedar River basin. The recommended actions for the Cedar River focus on protecting water quality, stream flow and riparian habitat, restoring floodplains and riparian habitat, and increasing in -channel habitat. The south Lake Washington shoreline is important because of its use for rearing and migration of juvenile Chinook, as they migrate from the Cedar River to Puget Sound. The recommended actions focus on restoring shallow water habitat along the shoreline for rearing and migration. The actions in the plan were developed in three broad categories that included: • hand use, planning and infrastructure, which include incentive programs, regulations, best management practices, enforcement, and policies that protect habitat. • Site specific habitat protection and restoration projects. • Public outreach and education. The WRIA 8 Plan recommends an adaptive management approach to take advantage of opportunities to implement action, assess progress and to adjust action, as we learn more. The Plan proposes an organizational structure of how the plan can be implemented with involvement from governmental agencies, citizens and non -governmental agencies. Monitoring is also a component of the Plan, used to evaluate how well the Plan is being implemented as well as measuring how well individual actions are working to provide the intended benefits. The WRIA 8 Plan sets a high goal for the implementation of actions over the next 10 years. Current funding from all federal, state and local sources is estimated to be $11 million per year. The Plan's goal is to increase annual funding by 50 percent to $17.3 million per year, but assumes that the current funding provided by participating entities will remain the same. The increase in funding would come from the federal government, the state and new funding sources. If the increased funding is not secured, the Plan will take longer to implement. The City of Renton Surface Water Utility has contributed approximately $ 12,000 per year, in accordance with the approved Interlocal Agreement, to the WRIA 8 Salmon Conservation Plan development. It is anticipated that this amount of funding will HAFile Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-2969 WRIA 8 Planning\City Correspondence�WRIA 8 Salmon Habitat Plan Ratification Issue paper.doc\RStp Council/WRIA8 Plan June 30, 2005 Page 3 of 3 continue for implementation. In 2006, a new interlocal agreement will be developed for approval by the jurisdictions in WRIA 8. This agreement will establish the level of funding from local governments, the organizational structure and how the plan will be implemented. CONCLUSION: The Planning/Building/Public Works Department recommends approval of the resolution ratifying the WRIA 8 Chinook Salmon Conservation Plan. cc: Lys Hornsby, Utility Systems Director HAFile Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (C1P)\27-2969 WRIA 8 Planning\City Correspondence\WRIA 8 Salmon Habitat Plan Ratification Issue_paper.doc\RStp CITY OF RENTON, WASH NGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON RATIFYING THE WATER RESOURCE INVENTORY AREA (WRIA) 8 CHINOOK SALMON CONSERVATION PLAN WHEREAS, in March 1999, the National Oceanic and Atmospheric Administration (NOAA) Fisheries fisted the Puget Sound Chinook salmon evolutionary significant unit as a threatened species under the Endangered Species Act (ESA); and WHEREAS, in November 1999, the United States Fish and Wildlife Service (USFWS) fisted the Puget Sound bull trout distinct population segment as a threatened species under the ESA; and WHEREAS, under the ESA, it is illegal to take a fisted species, and the ESA defines the term "take" to include actions that could harm fisted species or their habitat; and WHEREAS, actions that are directly or indirectly authorized by local governments could potentially expose local governments to civil or criminal penalties under the ESA; and WHEREAS, under the ESA, Section 4(f), NOAA Fisheries (for Chinook salmon) and USFWS (for bull trout) are required to develop and implement recovery plans to address the recovery of the species; and WHEREAS, an essential ingredient for the development and implementation of an effective recovery program is coordination and cooperation among federal, state, and local agencies, tribes, businesses, researchers, non -governmental organizations, landowners, citizens, and other stakeholders as required; and RESOLUTION NO_ WHEREAS, Shared Strategy for Puget Sound, a regional non-profit organization, has assumed a lead role in the Puget Sound response to developing a recovery plan for submittal to NOAA Fisheries and the USFWS; and WHEREAS, Shared Strategy intends that its recovery plan will include commitments from participating jurisdictions and stakeholders; and WHEREAS, local jurisdictions have authority over some habitat -based aspects of Chinook survival through land use and other policies and programs; and the state and tribes, who are the legal co -managers of the fishery resource, are responsible for addressing harvest and hatchery management in WRIA 8; and WHEREAS, in WRIA 8, habitat actions to significantly increase Chinook productivity trends are necessary, in conjunction with other recovery efforts, to avoid extinction in the near term and restore WRIA 8 Chinook to viability in the long term; and WHEREAS, the City of Renton values ecosystem health; water quality improvement; flood hazard reduction; open space protection; and maintaining a legacy for future generations, including commercial, tribal, and sport fishing, quality of life, and cultural heritage; and WHEREAS, the City of Renton supports cooperation at the WRIA level to set common priorities for actions among partners, efficient use of resources and investments, and distribution of responsibility for actions and expenditures; WHEREAS, 27 local governments in WRIA 8 jointly funded development of The WRIA 8 Steering Committee Proposed Lake Washington/Cedar/Sammamish Watershed Chinook Salmon Conservation Plan (the Plan), published February 25, 2005 following public input and review; and 2 RESOLUTION NO. WHEREAS, while the Plan recognizes that salmon recovery is a long-term effort, it focuses on the next 10 years and includes a scientific framework, a start -list of priority actions and comprehensive action lists, an adaptive management approach, and a funding strategy; and WHEREAS, the City of Renton has consistently implemented habitat restoration and protection projects, and addressed salmon habitat through its land use and public outreach policies and programs over the past five years; and WHEREAS, it is important to provide jurisdictions, the private sector and the public with certainty and predictability regarding the course of salmon recovery actions that the region will be taking in the Lake Washington/Cedar/Sammamish Watershed, including the Puget Sound nearshore; and WHEREAS, if insufficient action is taken at the local and regional level, it is possible that the federal government could list Puget Sound Chinook salmon as an endangered species, thereby decreasing local flexibility; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION H. The City of Renton hereby ratifies The WRIA 8 Steering Committee Proposed Lake Washington/Cedar/Sammamish Watershed Chinook Salmon Conservation Plan, dated February 25, 2005 (the Plan). Ratification is intended to convey the City of Renton's approval and support for the following: 1. The following goals for the Plan: a) The Plan mission statement to conserve and recover Chinook salmon and other anadromous fish, focusing on preserving, protecting and restoring habitat with the intent to 3 RESOLUTION NO. recover listed species, including sustainable, genetically diverse, harvestable populations of naturally spawning Chinook salmon. b) The multiple benefits to people and fish of Plan implementation including water quality improvement; flood hazard reduction; open space protection; and maintaining a legacy for future generations, including commercial, tribal and sport fishing, quality of life, and cultural heritage. 2. Continuing to work collaboratively with other jurisdictions and stakeholders in the Lake Washington/Cedar/Sammanush Watershed (WRIA 8) to implement the Plan. 3. Using the scientific foundation and the conservation strategy as the basis for local actions recommended in the plan and as one source of best available science for future projects, ordinances, and other appropriate local government activities. 4. Adopting an adaptive management approach to Plan implementation and funding to address uncertainties and ensure cost-effectiveness by tracking actions, assessing action effectiveness, learning from results of actions, reviewing assumptions and strategies, making corrections where needed, and communicating progress. Developing and implementing a cost- effective regional monitoring program as part of the adaptive management approach. 5. Using the comprehensive list of actions, and other actions consistent with the Plan, as a source of potential site specific projects and land use and public outreach recommendations. Jurisdictions, agencies, and stakeholders can implement these actions at any time. 6. Using the start -list to guide priorities for regional funding in the first ten years of Plan implementation, and implementing start -list actions through local capital improvement projects, ordinances, and other activities. The start -list will be revised over time, as new opportunities arise and as more is learned through adaptive management. 0 RESOLUTION NO. 7. Using an adaptive approach to funding the Plan through both local sources and by working together (within WRIA 8 and Puget Sound) to seek federal, state, grant, and other funding opportunities. The long-term ultimate goal is to fund the Plan through a variety of sources at the current 2004 level plus 50 percent, recognizing that this resolution cannot obligate future councils to financial commitment and that the funding assumptions, strategies, and options will be revisited periodically. 8. Forwarding the Plan to appropriate federal and state agencies through Shared Strategy for Puget Sound, to be included in the Puget Sound Chinook salmon recovery plan. SECTION IIL The City of Renton recognizes that negotiation of commitments and assurances/conditions with appropriate federal and state agencies will be an iterative process. Full implementation of this Plan is dependent on the following: NOAA Fisheries will adopt the Plan, as an operative element of its ESA Section 4(f) recovery plan for Puget Sound Chinook salmon. 2. NOAA Fisheries and USFWS will: a) take no direct enforcement actions against the City of Renton under the ESA for implementation of actions recommended in or consistent with the Plan, b) endorse the Plan and its actions, and defend the City of Renton against legal challenges by third parties, and c) reduce the regulatory burden for City of Renton activities recommended in or consistent with the Plan that require an ESA Section 7 consultation. 3. Federal and state governments will: a) provide funding and other monetary incentives to support Plan actions and monitoring activities, 5 RESOLUTION NO. b) streamline permitting for projects implemented primarily to restore salmonid habitat or where the actions are mitigation that further Plan implementation, c) offer programmatic permitting for local jurisdiction actions that are consistent with the Plan, d) accept the science that is the foundation of the Plan and support the monitoring and evaluation framework, e) incorporate actions and guidance from the Plan in future federal and state transportation and infrastructure planning and improvement projects, and f) direct mitigation resources toward Plan priorities. SECTION ]IV. This resolution does not obligate the City of Renton Council to future appropriations beyond current authority. PASSED BY THE CITY COUNCIL this day of 52005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2005. Approved as to form: Lawrence J. Warren, City Attorney RES. 1120:6/29/05:ma Kathy Keolker-Wheeler, Mayor 0 Executive Summary Executive Summary The Steering Committee Proposed WRIA 8 Chinook Salmon Conservation Plan Why is there a plan and what is it? The Lake Washington/Cedar/Sammamish Watershed (WRIA 81), located in western Washington, is home to three populations of Chinook salmon: Cedar River, North Lake Washington, and Issaquah. Each year Chinook salmon spawn and rear in the WRIA 8 rivers and streams, and use the lakes, rivers, estuary, and nearshore to rear and migrate to the ocean. Development in the watershed for human use has dramatically altered habitat that salmon need to survive. Chinook salmon (known more commonly as king salmon) are in trouble; they are far less abundant now than they were even in recent decades, and all three populations are at high risk of extinction. In 1999, the federal government listed Puget Sound Chinook salmon and bull trout as threatened under the Endangered Species Act (ESA). Salmon have historically been, and continue to represent, a vital part of the culture and economy of this watershed. The health of salmon populations is an indicator of overall watershed health. Condition of fish habitat is linked to the quality of the environment and the benefits human inhabitants reap from it. Concerned about the need to protect and restore habitat for Chinook salmon for future generations, 27 local governments in WRIA 8, including King and Snohomish counties, Seattle, and 24 other cities in those counties, signed an inter -local agreement in 2001 to jointly fund the development of a conservation plan to protect and restore salmon habitat. The WRIA 8 Steering Committee developed this Plan through a multiple stakeholder planning process. The Steering Committee is composed of city and county elected leaders, concerned citizens, scientists, and representatives from business and community groups, water and sewer districts, and state and federal agencies. The Steering Committee Proposed WRIA 8 Chinook Salmon Conservation Plan is the result of these collaborative efforts. It is a science -based plan that contains recommendations for prioritized actions to restore and protect salmon habitat, and a collaborative approach for implementing these actions over the next ten years. The decline of Chinook and other salmon has generally been attributed to four factors: habitat, hydropower, harvest, and hatcheries. This Plan focuses on conservation of Chinook salmon habitat because local governments have responsibility for the habitat -based aspects of Chinook survival. Local governments and other WRIA 8 partners can make the most impact on habitat where salmon spawn and rear, particularly through implementation of land use and stormwater management policies and programs, local protection and restoration projects, and public involvement opportunities. The state and the tribes, who are the legal co -managers of the fishery resource, are responsible for addressing harvest and hatchery management in WRIA 8. Puget Sound Shared Strategy will integrate harvest and hatchery recommendations with habitat recommendations. As noted above, bull trout have also been listed as threatened in WRIA 8 under the ESA. Bull trout use some of the lower watershed for migration, overwintering, and foraging. Although much less is known about bull trout's habitat needs, it is hypothesized that The watershed is also referred to as Water Resource Inventory Area (WRIA) 8. February 25, 2005 Page 1 Executive Summary proposed improvements to Chinook habitat (especially in the Lake Washington, Ship Canal, and Puget Sound Nearshore subareas) will also benefit bull trout. The bull trout in the Upper Cedar River watershed, i.e., in Chester Morse Lake, are included in the City of Seattle's Habitat Conservation Plan. Next steps to finalize the Plan The Steering Committee has provided significant guidance in the Plan's development and sought input from the public before finalizing the Plan. A public review process was held from November 121h through December 171h, 2004. The public provided comments at four open houses and submitted 57 comment letters and emails. This feedback was considered by the Steering Committee and the plan was revised. Through this proposed Plan, the Steering Committee recommends local jurisdictions and other WRIA 8 partners make commitments to implement actions and monitoring over the 10-year plan horizon. However, the proposed Plan does not commit jurisdictions or other partners to fund or implement the recommendations. Before commitments can be made, this Plan needs approval of the WRIA 8 Forum, composed of local elected leaders representing the 27 jurisdictions that have funded the planning effort, and review and ratification by local jurisdictions. The proposed Plan is now being submitted to the Forum for their review and approval. The Forum has 90 days to approve or remand the Plan, and recommend how ratification by local jurisdictions should occur. Upon ratification, the Forum will submit the final Plan to the Puget Sound Shared Strategy to become part of the regional recovery plan for Chinook throughout Puget Sound (technically referred to as the Puget Sound Chinook Evolutionarily Significant Unit - ESU). The Lake Washington/Cedar/Sammamish Watershed The Lake Washington/Cedar/Sammamish Watershed covers 692 square miles and contains two major river systems (Cedar and Sammamish), three large lakes (Washington, Sammamish, and Union), and numerous creeks including Issaquah and Bear creeks. The basin drains into Puget Sound through the Ship Canal and Hiram Chittenden (Ballard) Locks. The WRIA includes the marine nearshore and a number of smaller creeks that drain directly to Puget Sound between West Point in the City of Seattle northward to Elliott Point in the City of Mukilteo. WRIA 8 is located predominantly in western King County, but about 15 percent extends northward into Snohomish County. Over 53 percent of the marine shoreline is located within Snohomish County (see Figure 1, a map of the watershed). Prior to the 1850s, the aquatic areas in WRIA 8 were a network of lakes, streams, sloughs, marshes, islands, beaver ponds, and estuaries. The watershed consisted of forested land through which meandered rivers and creeks. However, later in the 1800s, major alterations began with heavy logging of old growth forests, which degraded forest cover, hydrology, and instream habitat. At the turn of the 201h century, Seattle built the Landsburg Diversion Dam and tapped the Cedar River as its main source of water. Between 1910 and 1920, the Ship Canal and Ballard Locks were built, which created a new connection between Lake Washington and Puget Sound. The connection changed the outlet of Lake Washington from the Black River at the south end of the lake, to the Ship Canal at the west end. This caused Lake Washington's water surface elevation to drop about 10 feet, which in turn also dropped the level of Lake Sammamish and dried up much of the wetlands along the Sammamish River. About the same time, the Cedar River was channelized and re-routed to flow into February 25, 2005 Page 2 Executive Summary Lake Washington. In addition, the Sammamish River was straightened and its banks were hardened. Thus, salmon were faced with a highly altered migration route to reach their natal habitat, as well as an abrupt, artificial estuary to pass through as they moved in and out of the WRIA 8 system. Agriculture, and later, urban and suburban development during the 20"' century have further altered the watershed's land cover and hydrology. Loss of forest cover and increased impervious areas, increased water withdrawals to serve urban and agricultural areas, and flood control activities (such as channelizing and confining rivers and streams) have all had significant impacts on local instream habitats and the landscape processes that create and maintain these habitats. Salmon have also been affected by development along lake shorelines and the introduction of non-native fish and plants. WRIA 8 is the most densely populated watershed in Washington. Approximately 55 percent of the land area in the WRIA lies inside the Urban Growth Area. The population in 2002 was approximately 1.3 million people; the projected population for 2022 is 1.6 million. Scientific Foundation for the Plan WRIA 8 Chinook populations The Plan is built around the need to support recovery of three Chinook populations in the watershed: the Cedar River population, the North Lake Washington population, and the Issaquah population (see discussion below under Uncertainties). The Cedar River population spawns in the Cedar River's mainstem and to a lesser extent in its tributaries. When juveniles leave the river in the spring, they rear and migrate in shallow habitats along Lake Washington's shorelines, particularly in the south end. The North Lake Washington population spawns in the tributaries to northern Lake Washington and the Sammamish River, including Bear, Little Bear, North, and Kelsey creeks. Issaquah Chinook spawn in tributaries to Lake Sammamish, including the Issaquah Creek system and Lewis and Laughing Jacobs Creek. Propagation of this population occurs through both natural spawning — in the wild — and artificial spawning in the Issaquah Hatchery. Salmon from all three populations migrate in and out of the watershed through the lakes, Ship Canal, and Locks; juveniles rear in the marine nearshore areas of Puget Sound before heading to the ocean. WRIA 8 Chinook populations are unique from other populations in the Puget Sound ESU as they are the only ones that use a lake for rearing and migrating. Current habitat conditions and limiting factors Development in WRIA 8 for human uses has dramatically altered aquatic habitat conditions and the processes that form and maintain them. The factors that limit salmon habitat are similar for the lakes, rivers, and creeks in the watershed, although the magnitude of impact varies by type of water body and specific watershed area. It is important to understand that the limiting factors interact with one another to worsen the habitat problems seen in the aquatic systems. The factors that limit habitat include: • Altered hydrology (e.g., low base flows, higher peak flows following storms, and increased 'flashiness', which means more frequent and rapid responses when it rains) • Loss of floodplain connectivity (e.g., reduced access to side -channels or off -channel areas due to bank armoring and development close to shorelines) • Lack of riparian vegetation (e.g., from clearing and development) • Disrupted sediment processes (e.g., too much fine sediment deposited in urban streams, or sources of spawning gravel disconnected from the river channel) February 25, 2005 Page 3 Executive Summary • Loss of channel and shoreline complexity (e.g., lack of woody debris and pools) • Barriers to fish passage (e.g., from road crossings, weirs, and dams) • Degraded water and sediment quality (e.g., pollutants and high temperatures) What the science says The WRIA 8 Technical Committee is an inter -jurisdictional, multi -stakeholder committee of science professionals who developed the science foundation for the Plan. The Technical Committee used three analytical tools to create the conservation strategy for Chinook habitat protection and restoration. Those tools were a Viable Salmonid Population (VSP) framework based on NOAA Fisheries guidance, a Watershed Evaluation, and an Ecosystem Diagnosis and Treatment (EDT) habitat model adapted to WRIA 8. NOAA Fisheries is applying the VSP concepts to salmon recovery efforts throughout the West Coast; the Watershed Evaluation was developed by the Technical Committee for application in WRIA 8. The EDT river habitat model has been used by the state and other entities around Washington, and it was customized by the Technical Committee to include the lakes, Ship Canal, and Locks. The conservation strategy provides the framework for development of Plan actions and is founded on basic ecosystem objectives, including: • Protect and restore habitat Chinook salmon use during all of the life stages that are spent in the WRIA 8 watershed, from egg to fry to smolt to adult • Protect and restore the natural processes that create this habitat, such as natural flow regimes and movement of sediments and spawning gravels • Maintain a well -dispersed network of high -quality habitat to serve as centers for the population • Provide safe connections between those habitat centers to allow for future expansion. The VSP assessment of the relative risk to the long-term viability of WRIA 8 Chinook salmon determined that all three Chinook salmon populations are at extremely high risk of extinction. Consequently, habitat actions, in coordination with actions by harvest and hatchery managers, are needed to address all three populations. The Technical Committee has hypothesized that the Cedar population is at the highest relative risk (because of steeply declining abundance trends), followed by the North Lake Washington population, then Issaquah. Therefore, the conservation strategy recommends that actions focus on areas used by the Cedar Chinook population as first priority, followed by the North Lake Washington population, and then Issaquah. This strategy could change pending results of the genetics study (described in the Uncertainties section below). The Watershed Evaluation divided areas used by each of the three populations into tiers, based on relative watershed conditions and Chinook abundance and use. In general, Tier 1 subareas have the relatively highest quality habitat and highest fish abundance and/or use, while Tier 3 subareas have the relatively most degraded habitat and infrequent Chinook use. Actions in Tier 1 subareas generally are higher priority than Tier 2, but Tier 2 actions are needed in many subareas to expand the Chinook populations spatially over the long term to reduce the risk posed by having key life stages such as spawning and rearing occur in only one stream or stream segment. In addition, actions are needed at the landscape scale to protect and restore watershed processes that create and maintain Chinook habitat for all life stages. Therefore, it is essential that land use and public outreach actions are implemented in all three tiers. In general, actions recommended for the Tier 1 subareas should protect and restore remaining high quality habitat and related processes, Tier 2 actions should February 25, 2005 Page 4 Executive Summary focus on protecting remaining habitat as well as restoring habitat to Tier 1 conditions, and Tier 3 actions should focus on maintaining and restoring water quality and natural hydrologic processes (stormwater and instream flows). The EDT modeling phase of the technical work resulted in restoration and protection priorities at both the landscape scale and reach scale. The conservation strategy identified objectives for actions in each of the Chinook population and migratory areas; these are summarized in Table 1 in the section on Actions below. Working with and resolving uncertainties This Plan reflects the most up-to-date scientific information available regarding the current health of Chinook populations and their habitat in WRIA 8 and management actions that are advisable and necessary to improve their health. However, there remain several areas of scientific uncertainty that influence choices about which actions offer the most benefit toward reaching the Plan's goals and objectives. Some of these uncertainties will be addressed through research, and the research results will be incorporated into the Plan through adaptive management. These uncertainties include, but are not limited to the following: • While the WRIA 8 Plan is based on three Chinook populations, the NOAA Fisheries Puget Sound Technical Recovery Team (PSTRT) identifies two: the Cedar River Chinook and Sammamish River Chinook (which includes North Lake Washington and Issaquah sub -populations). The WRIA 8 Technical Committee decided to take a precautionary approach and plan for three populations. A genetics study of WRIA 8 populations, under way at this time, will help address some of the questions surrounding current genetic differences that exist among Chinook stocks in WRIA 8. • Uncertainties about salmon -habitat relationships and interactions among habitat, hatchery, and harvest management decisions (including the relative contribution of hatchery strays on spawning grounds and their impact) have not been fully explored. • The Steering Committee mission and goals require that the Plan set a combination of biological goals and habitat performance goals that focus on the habitat processes, functions and structures that support the biological goals. The PSTRT and the co - managers have identified biological goals (referred to as 'planning ranges and targets') for most Chinook populations in the Puget Sound ESU. o Immediately prior to the publication of this Plan in February 2005, the Washington Department of Fish and Wildlife (WDFW) provided recovery planning targets for WRIA 8. These numbers were generated by WDFW using the WRIA 8 Technical Committee EDT habitat model assuming "properly functioning conditions" for habitat in rivers and streams and template (presumed historic) habitat conditions in the lakes, Ship Canal, Locks, and estuary. o The Technical Committee will continue to evaluate potential performance measures, including the planning targets identified by WDFW, as part of the evaluation of conservation actions during 2005. • It has not been determined which actions provide the most habitat benefits per dollar spent, and how far suites of actions will get us toward Chinook recovery. The treatment phase, the "T" of the EDT model, to be completed during 2005, will provide additional analysis and direction. Risk of not taking specific actions has not been determined. • Effects of global warming have not yet been analyzed for the watershed. Puget Sound Shared Strategy is providing analysis of global warming effects on salmon. February 25, 2005 Page 5 Executive Summary Summary of Major Recommendations Adaptive management approach and implementation timeline Plan implementation will be guided by the basic principles of adaptive management, which encourage taking advantage of opportunities to assess progress and learning from actions taken in order to make better decisions in the future. Given the complexity of salmon recovery in WRIA 8, adaptive management can help stakeholders spend limited resources in a more cost-effective way. This approach calls for setting quantitative and qualitative goals for what WRIA 8 partners hope to achieve through the Plan and monitoring to measure success towards achieving those goals. It also calls for establishing a collaborative process to secure resources to carry out actions over the Plan horizon. The Steering Committee made specific recommendations about organizational structure, monitoring, and funding to implement the Plan adaptively, as summarized below. The Steering Committee recommends an initial ten-year horizon for Plan implementation. While setting this timeframe recognizes that stakeholders can more easily commit to taking actions in the near term, it also acknowledges that salmon response to habitat improvements — and detecting that response — will require a very long time. The Plan calls for an annual report to keep stakeholders and the public informed on progress of implementation, along with an assessment every three to five years to determine action effectiveness and implications for Plan priorities. Organizational structure The Steering Committee recommends that the Plan be implemented collaboratively, to continue the collaboration that has characterized current planning efforts in WRIA 8. Coordinated efforts should include tracking actions, technically assessing action effectiveness, communicating progress, and securing funding. The Steering Committee's proposed organizational structure features: • An Oversight Body to provide direction to ongoing Plan implementation activities and guide work of committees and shared staff. This body would consist of representatives of Plan implementers and funders, including government agencies, citizens, and non- governmental organizations; it would meet at least quarterly. • A Summit Advisory Body that would meet less frequently and would serve as a forum where information about Plan progress could be widely shared. This body would advise the Oversight Body on Plan priorities, resource allocation, and major Plan improvements. • Three working committees, made up of members from WRIA jurisdictions and stakeholder organizations and consisting of a Technical Committee, an Action Committee, and a Public Outreach Committee. The Steering Committee recommends retaining a few shared staff to help keep jurisdictions engaged in action implementation, support ongoing technical work to evaluate actions, secure funding, staff WRIA committees, and to support collaborative implementation needs generally. One of the proposed positions would be a high -profile Executive Director to lead and facilitate efforts among WRIA partners, work with the Oversight and Summit Advisory Bodies, secure external resources through lobbying, and network with the broader recovery effort. February 25, 2005 Page 6 Executive Summary Actions to protect and restore habitat The actions recommended in this Plan are intended to prevent further decline of Chinook habitat and restore habitat that is now degraded. Actions were developed for all areas where the three Chinook populations spawn and rear, and for the migratory and rearing corridors Chinook use to travel to and from the ocean (Lake Washington, Lake Sammamish, Sammamish River, Lake Union, Ship Canal, Locks, and Puget Sound Nearshore). The habitat actions were developed through a collaborative bottoms -up process that involved extensive participation of local stakeholders, jurisdiction staff, environmental and business representatives, project experts, and the WRIA 8 Technical Committee. The actions were developed with guidance from the Steering Committee mission and goals, the conservation strategy, the Near -Term Action Agenda, and other existing habitat efforts such as the Cedar River Legacy and Bear Creek and Issaquah Waterways programs. Table 1 summarizes the actions, organized by objectives outlined in the conservation strategy and focused on specific scientific outcomes. Actions for the Plan were developed in three broad categories: • Land use, planning, and infrastructure: actions that address habitat -forming processes at a landscape scale, and focus on accommodating future growth while minimizing impacts to salmon habitat. Included are incentive programs, regulations, best management practices, low impact development recommendations, enforcement actions, and policies • Site -specific habitat protection and restoration projects: actions that protect or restore a specific area or parcel through acquisition or easements, and restoration projects such as levee setbacks, revegetation, addition of large woody debris, and removal of barriers to fish passage • Public outreach and education: actions that support the land use and site -specific actions or educate and encourage behavior that benefits habitat health, such as through workshops for shoreline landowners, a regional marketing campaign, and promotion of stewardship by businesses and community groups. Site specific projects in the Plan are identified and prioritized for all Tier 1 and 2 subareas. Land use and public outreach actions are provided for all tiers, including Tier 3. Actions are presented in two forms: "comprehensive lists" of 1,200 actions that can be used by implementers at any time to identify and carry out actions, and a much shorter "start -list" of 170 priority actions on which regional funding and analysis (e.g., the treatment phase of EDT) will focus during the first ten years of Plan implementation. These lists will evolve through the adaptive management process based on monitoring results and new science. February 25, 2005 Page 7 Executive Summary Table 1: Objectives and Focus of Actions Based on Conservation Strategy Cedar River North Lake Washington Issaquah MigratorylRearing Objectives of actions for Objectives of actions for Tier 1 Objectives of Objectives of actions: Tier 1 and 2 subareas: and 2 Subareas: actions for Tier 1 Reduce predation on • Protect/restore habitat to • Protect/restore habitat to subareas: juvenile migrants in increase numbers of increase numbers of Chinook • Protect existing lakes by increasing Chinook salmon salmon in Bear and Cottage habitat and rearing and refuge • Improve habitat to Lake creeks ecosystem opportunities support juvenile rearing • Expand distribution of Chinook processes Protect and restore • Increase numbers of fish into Tier 2 subareas to reduce • Reduce risks of natural estuary and and life histories in Tier 2 risk of relying on Bear Creek hatchery strays to nearshore processes subareas other populations Objectives of actions for Tier 3 (Note: All Chinook Objectives of actions for subareas: streams in Issaquah Tier 3 subareas: Maintain and restore water are designated as • Maintain and restore quality and natural hydrologic Tier 1) water quality and natural processes (stormwater and hydrologic processes instream flows) (stormwater and instream flows) Focus of actions: Focus of actions: Focus of actions: Focus of actions: • Protect water quality • Protect/restore water quality Protect existing Lakes Washington & • Protect/restore instream (reduce sediments and high habitat and Sammamish flows water temperature) processes, such as • Restore shallow • Protect/restore riparian • Protect natural hydrological water quality, water habitats and habitat processes forest cover, creek mouths for • Remove/set back levees • Protect/restore riparian riparian cover, juvenile rearing and to restore connections habitats LWD, and channel migration with off -channel habitat • Reduce bed scour from high connectivity Sammamish River • Restore sources of large stormwater runoff flows Hold on restoration • Restore floodplain woody debris (LWD) and • Reduce confinement of the actions until connections and add new LWD to restore channel additional channel meanders pool habitat • Restore sources of LWD and guidance comes • Restore backwater install new LWD to provide from NOAA pools, LWD, riparian juveniles refuge from Fisheries and vegetation predators others as to how Ship Canal/Locks such actions would . Reduce high affect other temperatures and populations due to restore shallow water hatchery strays habitats • Continue to improve fish passage through Locks and Ship Canal NearshorelEstuary • Restore feeder bluffs, "pocket" estuaries, marine riparian vegetation • Restore riparian vegetation and freshwater mixing zone downstream of Locks • Remove armoring along shoreline February 25, 2005 Page 8 Executive Summary Measures and monitoring The Steering Committee has recommended a strong monitoring program, recognizing that effective monitoring can help provide certainty that funding is targeted to the most critical actions and determine whether actions are achieving objectives. Three types of monitoring are particularly recommended: implementation, direct effectiveness, and cumulative effectiveness: • Implementation monitoring asks how many and where actions are being implemented, as well as their intended objectives. • Direct effectiveness monitoring asks if specific actions (e.g., the addition of large woody debris) have met their specific objectives (e.g., creating pools). • Cumulative effectiveness monitoring asks whether and how multiple actions across a basin are improving habitat and if salmon survival is improving because of those habitat changes. Cumulative effectiveness is measured through such tools as aerial imagery to evaluate habitat changes, and juvenile outmigrant (i.e., smolt) traps and spawner surveys to evaluate changes in Chinook survival. The Steering Committee has identified cumulative effectiveness as the highest priority for collaborative monitoring, and recommends that it encompass programmatic actions (i.e., land use and public outreach) and actions that reduce predation as well as site -specific projects. Several elements are crucial to the success of the monitoring program. These include: securing stable, consistent funding for monitoring; avoiding duplication of efforts and creating partnerships with other entities involved in monitoring; focusing monitoring on areas of greatest uncertainty; communicating monitoring results to decision -makers and the public; and identifying endpoints to show when goals have been achieved. The Oversight Body and Technical Committee will need to work closely with other entities in the very near term to develop a comprehensive monitoring and data management program, and to find funding for and implement the range of monitoring tasks. Funding Plan implementation The Steering Committee recommends a high level of effort to implement the Plan in order to successfully protect and restore salmon habitat. Current funding, which includes contributions from local, state, and federal agencies for projects that are focused on and have direct benefits to salmon, is roughly estimated at $11 million per year. The Steering Committee recommends funding for future Plan implementation in three areas: continued regional collaboration (i.e., the shared staff and committee support described earlier), implementation of site -specific and programmatic actions, and monitoring. In order to meet this level of effort, the Steering Committee is proposing a funding strategy at a level that exceeds current funding by 50 percent. A 50 percent increase would mean an annual budget for the WRIA 8 Plan implementation of about $17.3 million. The adequacy of this funding level reflects an assumption by the Steering Committee that the current level of in - kind contributions of staff time from participating entities will continue during Plan implementation. The Steering Committee recognizes that in order to go beyond current funding levels, a number of important steps are necessary, including the following: • Support continuation of local and regional sources (e.g., King Conservation District and King County Conservation Futures Tax) • Develop local grant -writing and lobbying capacity • Collaborate to secure new state and/or regional funding sources February 25, 2005 Page 9 Executive Summary • Encourage increased funding from federal sources, e.g., U.S. Army Corps of Engineers. It should be noted that the proposed level of effort and funding is not based on the number and type of actions that would need to be implemented annually to achieve a specific level of salmon response. Additional information about what is necessary to achieve a specific level of salmon response may become available through the adaptive management process and the treatment phase of the EDT model. Commitments Implementation of the Plan is expected to offer many benefits to fish and humans, including healthy salmon populations; improvement in overall ecosystem health (e.g., water quality); a legacy for future generations of salmon swimming through WRIA 8 streams and lakes; and assurances from federal and state governments to local governments in exchange for commitments to fund and implement the ongoing collaborative effort, proposed actions, and monitoring. The Steering Committee recommends as a minimum commitment that jurisdictions pass resolutions to formally consider the Plan as guidance, and possibly further, that jurisdictions commit to implementing particular actions or adopting the entire Plan. The Steering Committee supports various means to engage federal and state agencies, developers, landowners, citizens, and other non -local government entities in actions that they could implement. In exchange for making commitments to take action, the Steering Committee recommends that jurisdictions work with the federal and state governments to negotiate potential benefits and assurances. These could include funding, expedited permitting, de -listing criteria, and standing of the federal government with the local jurisdictions should there be legal challenges to the sufficiency of the Plan. The more assurances desired from the federal government, the stronger the commitments will need to be. The Steering Committee recognizes that this aspect of the proposed Plan is in its initial stages and is part of an iterative discussion involving federal agencies and other entities participating in salmon recovery. There will need to be a dialog among appropriate parties (such as the Forum, Puget Sound Shared Strategy, federal, state, and local governments, and the co -managers) to define and refine the final commitments, assurances, and expectations that will benefit salmon recovery. Future of WRIA 8 Salmon With this Plan, the WRIA 8 Steering Committee — with the help of governments, businesses, developers, shoreline landowners, community groups, gardeners, and citizens — hopes to lead the region towards a legacy of healthy, harvestable salmon and improved water quality for future generations. In the next 12 months, many decisions about the recommendations in this Plan need to be made. What will be implemented, by whom, and with what funding? How we build our communities, the land and resources we choose to protect, and the shoreline we select to restore all influence salmon habitat. The choice is up to the residents, businesses, and governments in WRIA 8. Will we lose Chinook salmon forever or alter our habits and learn to better co -exist with them? Will we leave only a legend of the king salmon that once swam in our waters, or will we ensure the legacy of thriving Chinook that migrate every year through our shared watershed? Decisions on whether and how to implement this Plan will help determine the answer. February 25, 2005 Page 10 . r WRIA Boundary River/Stream Major Road Puget Sound/Lake Incorporated Area N 0 2 4 6 Miles 4 February • +� wc�..'�.""`rr.dd .m ,.» a.., .ro w wawMw� o,........w...�.a a .•..� ��.. a y c.+w Mnp prorlur d by Ring County 1)NRP G1S and W LR Vitual (OTIn11nKa1nlnt P. Web 1M., f ile nrnsevb ewEUR yt' p x aJ� EvrvNw000 IMF � _ romarvns `�✓ f o wao- EPiEP C Q MiiRrtnici sNONONisN co sNOPEunE TMckL 1rvc Co. 9c �� �ERmonE Q wVopi,kis(E t Fpst xlRxurvo IlinNn t o 0 (:xifferuxn SGT+kC ,O -em N ..arks uN;,,n R aEIIEVU[ � SkmMllMisN �PCEP .It 3 lsurvo dkoo f C of rvEWeks.EE O F. (`rk [r, (i �� ,�C$ issEpukN e[rvroN `eI Mnln. q w"10, tJV\==t I.Nkr v1J1.N Figure 1 Lake Wash ington/Cedar/Sammamish Watershed (WRIA S) Y Location Map wxu e JS VkkNIP{taP �o Cod.,/ SanwolMN wr""'r N'atK111ud r l �^c� � .f.+crfe �.'i wwrw King County Namra aeso� p.dcesta.. parrs Water and Land Resources DIO.I.n e• xVV,�sn/•bi; Rr.mM�r f' Ir1rAMI`�IL� o• CITY OF RENTON COUNCIL AGENDA BILL AI #: Submitting Data: Planning/Building/Public Works For Agenda of. Dept/Div/Board.. Utility Systems Division/Surface July 11, 2005 Water Utility Agenda Status Staff Contact...... Ron Straka (ext. 7248) Allen Quynn (ext. 7247) Consent .............. X Public Hearing.. Subject: Final Pay Estimate — CAG-04-027 SWP-27-2959, SW 7`h Street Drainage Improvement Correspondence.. Ordinance ............. Project Phase II — Lind Ave SW to Morris Ave S Resolution............ Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Pay Estimate #20 (Final) Information......... Notice of Completion Recommended Action: Approvals: Council Concur Legal Dept......... Finance Dept...... X Other ............... Fiscal Impact: Expenditure Required... $15,248.50 Transfer/Amendment....... Amount Budgeted....... $558,000.00 Revenue Generated......... Total Project Budget $3,287,500.00 City Share Total Project.. SUMMARY OF ACTION: Coluccio Construction Co. began construction of the SW 71h Street Drainage Improvement Project Phase I1 — Lind Ave SW to Morris Ave S on May 10, 2004, and completed construction on June 10, 2005. The awarded amount of the contract was $3,045,312.00 and the final contract amount is $3,092,793.99. The difference of $47,481.99 was the result of change orders and changes in bid quantities. The approved 2004 total project budget was $3,287,500. The majority of the construction costs was paid from the 2004 budget. The approved 2005 carry forward project budget is $558,000. The 2005 Surface Water Utility Capital Improvement Program 421 account has sufficient budget remaining to fund the final pay estimate (line item 421.000600.018.5960.0038.65.065430). STAFF RECOMMENDATION: Accept the SW 7th Street Drainage Improvement Project Phase II — Lind Ave SW to Morris Ave S Project, approve the Final Pay Estimate, and release the retainage bond after sixty days and all required releases from the State have been obtained. I1:`,File Sys\SWP -Surface Water Projects\SWP-27 -Surface Water Projects (C I P)\27-2959 SW 7th St. Drainage Improvement ProjectTliase 11 Construction\1600 Construction\I605 Construction Pay Est imates\Agenda Bill-Final.doc\AQtp `SY O� PLANNINGBUILDING/ PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: June 29, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: J Kathy Keolker-Whee , Mayor 0 FROM: Gregg Zimmerm ministrator STAFF CONTACT: Ron Straka, Surface Water Utility Supervisor (ext. 7248) Allen Quynn, Surface Water Project Manager (ext. 7247) SUBJECT: SW 71h Street Drainage Improvement Project Phase II (CAG-04-027) - Final Pay Estimate ISSI M- Accept the SW 7th Street Drainage Improvement Project Phase II — Lind Ave SW to Morris Ave S Project, approve the Final Pay Estimate in the amount of $15,248.50, and release the retainage bond after sixty days and all required releases from the State have been obtained. RECOMMENDATION: Accept the SW 71h Street Drainage Improvement Project Phase II — Lind Ave SW to Morris Ave S Project, approve the Final Pay Estimate, and release the retainage bond after sixty days and all required releases from the State have been obtained. BACKGROUND: Coluccio Construction Co. began construction of the SW 71h Street Drainage Improvement Project Phase II — Lind Ave SW to Morris Ave S on May 10, 2004, and completed construction on June 10, 2005. The awarded amount of the contract was $3,045,312.00 and the final contract amount is $3,092,793.99. The difference of $47,481.99 was due to the following factors: ■ Increases in the quantities of some bid items needed for construction, including crushed surfacing top course, concrete curb and gutter, gravel backfill foundation material, and unsuitable foundation material removal. Council/SW 7`h Final Pay June 29, 2005 Page 2 of 2 ■ Extra work required to repair gas line, unmarked storm line, assist relocation of Qwest fiber-optic conduits and unidentified PSE power conduits, and modification of manhole due to utility conflicts. ■ Extra work required to load, haul and dispose of contaminated soils encountered during construction. • Extra work required to remove and replace the existing 72" manhole with a new 96" manhole, including the installation of temporary bypass piping. ■ Extra work required for demolition and to remove the extra concrete paving and unmarked lift station and bypass flows around the unidentified storm lateral. ■ Delay in construction and resulting loss of productivity due to contaminated soils. ■ A credit back to the City for street restoration of Rainier Avenue that was not completed. This work will be completed as part of the 2005 Street Maintenance Overlay Program. ■ A credit back to the City as a result of converting from State Retail Tax Rule 170 to 171. During construction, it was determined that the City was incorrectly paying sales tax on pay estimates. The City was following State Sales Tax Rule 170, which requires that sales tax be paid on the full contract price. The City should have followed State Sales Tax Rule 171 that requires the contractor include State Retail Sales Tax in the individual bid item prices related to the purchase of materials, equipment or supplies used or consumed, as required to execute the work. When the error was discovered, $226,212.96 in sales taxes had already been paid to the Contractor. The City requested the contractor determine the correct amount of total project sales tax based on Rule 171, which is $54,600.92. The resulting credit back to the City is $170,892.02, which includes $720 in clerical costs for the Contractor to make the conversion. The approved 2004 total project budget was $3,287,500. The majority of the construction costs was paid from the 2004 budget. The approved 2005 carry forward project budget is $558,000. The 2005 Surface Water Utility Capital Improvement Program 421 account has sufficient budget remaining to fund the final pay estimate (line item 421.000600.018.5960.0038.65.065430). CONCLUSION: Accept the SW 7th Street Drainage Improvement Project Phase II — Lind Ave SW to Morris Ave S Project, approve the Final Pay Estimate in the amount of $15,248.50, and release the rtainage bond after sixty days and all required releases from the State have been obtained. cc: Lys Hornsby, Utility Systems Director h:\file sys\swp - surface water projects\swp-27 - surface water projects (cip)\27-2959 sw 7th st. drainage improvement project\phase ii construction\1600 construction\1605 construction pay estimates\issue paper.doc\AQtp TO FINANCE DIRECTOR FROM PUBLIC WORKS ADMINISTRATOR r'nNTRACTOR: Frank Coluccio Construction Co. JTRACT NO. CAG-04-027 ESTIMATE NO. 20 (Final) PROJECT: SW 7th Street Drainage Improvement Project Phase 11 - Lind Ave SW to Morris A, 1. CONTRACTOR EARNINGS THIS ESTIMATE $15,248.50 2. SALES TAX @ 8.80% $0.00 3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $15,248.50 4. EARNINGS PREVIOUSLY PAID CONTRACTOR $3,022,944.57 5. " EARNINGS DUE CONTRACTOR THIS ESTIMATE $15,248.50 6. SUBTOTAL - CONTRACTOR PAYMENTS 10. SALES TAX PREVIOUSLY PAID 11. SALES TAX DUE THIS ESTIMATE 12. SUBTOTAL - SALES TAX FINANCE DEPARTMENT ACTION: PAYMENT TO CONTRACTOR ACCOUNT # 421.000600.018.5960.0038.65.065430/5354 CHARTER 11 CITY OF RENTON CERTIFICATION I, THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF PERJURY, THAT THE MATERIALS HAVE BEEN FURNISHED, THE SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED HEREIN, AND THAT THE CLAIM IS A JUST, DUE AND UNPAID OBLIGATION AGAINST THE CITY OFfENTON, AND TTT I AM AUTHORIZED TO AUTHENTICATE gF7D CERTIFY TQ SpID CLAIM Signed $54,600.92 $0.00 GRAND TOTAL $3,038,193.07 $54,600.92 $3,092,793.99 $15,248.50 # 20 (Final) TOTAL THIS ESTIMATE: $15,248.50 $15,248.50 Printed On: 6/20/2005 City of Renton Public Works Department Page 1 Printed On: 6/20/2005 City of Renton Public Works Department Page 1 SW 7th Street Drainage Improvement Project Phase II - Project: Lind Ave SW to Morris Ave S Contract Number: CAG-04-027 Contractor: Frank Coluccio Construction Co. Pay Estimate 20 (Final) Closing Date: 6/1712005 Item Description Unit Est. Unit Previous Previous This This Total No. Quantity Price Quantity Amount Quantity Amount Quanti Total Amount 001. Mobilization, Cleanup & Demobilzation Lump Sum 1 $269,970.00 0.95 $256,471.50 0.05 $13,498.50 1.00 $269,970,00 002. Construction Surveying, Staking and As -built Drawings Lump Sum 1 $35,000.00 0.95 $33,250.00 0.05 $1,750.00 1.00 $35,000.00 003. Traffic Control Lump Sum 1 $85,200.00 1.00 $85,200.00 0.00 $0.00 1.00 $85,200.00 004. Temporary Water Pollution/Erosion Control Lump Sum 1 $12,000.00 1.00 $12,000.00 0.00 $0.00 1.00 $12,000.00 005. Dewatering Lump Sum 1 $130,000.00 1.00 $130,000.00 0.00 $0.00 1.00 $130,000.00 006. Temporary Bypass Pumping Lump Sum 1 $35,000.00 1.00 $35,000.00 0.00 $0.00 1.00 $35,000.00 007. Trench Shoring and Excavation Safety Systems Lump Sum 1 $40,000.00 1.00 $40.000.00 0.00 $0.00 1.00 $40,00000 008. Locate and Protect Existing Utilities Lump Sum 1 $10,000.00 1.00 $10,000.00 0.00 $0.00 1.00 $10.000.00 009. Removal of Structure and Obstruction Lump Sum 1 $10,000.00 1.00 $10,000.00 0.00 $0.00 1,00 $10,000,00 010. Remove/Relocate Existing Signing Lump Sum 1 $3,000.00 1.00 $3,000.00 0.00 $0.00 1,00 $3,000.00 011. CPEP Drain Pipe 8-inch Dia. (incl. Bedding) Linear Foot 70 $50.00 60.00 $3,000.00 0.00 $0.00 60.00 $3,000.00 012. Ductile Iron Drain Pipe 12-inch Dia. (incl. Bedding) Linear Foot 180 $72.00 166.00 $11,952.00 0.00 $0.00 166.00 $11.9-1 013. CPEP Drain Pipe 12-inch Dia. (incl. Bedding) Linear Foot 620 $65.00 606.00 $39.390.00 0.00 $0.00 60600 $39.35. - 014. CPEP Drain Pipe 18-inch Dia. (incl. Bedding) Linear Foot 20 $91.00 16.00 $1,456.00 0.00 $0.00 16.00 $1.456.00 015. CPEP Drain Pipe 24-inch Dia. (incl. Bedding) Linear Foot 20 $98.00 67.00 $6.566.00 0.00 $0.00 67.00 $6,566.00 Class IV Reinforced Concrete Drain Pipe 24-inch Dia. 016. (incl. Bedding) Linear Foot 120 $159.00 118.00 $18,762.00 0.00 $0.00 118.00 $18,762.00 017. CPEP Drain Pipe 36-inch Dia. (incl. Bedding) Linear Foot 550 $159.00 537.00 $85,383.00 0.00 $0.00 537.00 $85.383.00 Class IV Reinforced Concrete Drain Pipe 60-inch Dia. 018. (incl. Bedding) Linear Foot 2450 $456.00 2367.50 $1,079,580.00 0.00 $0.00 2367.50 $1,079,580,00 019. Catch Basin Type 1 - (incl. Foundation rock) Each 30 $2,270.00 26.00 $59.020.00 0.00 $0.00 26.00 $59.020.00 020. Catch Basin Type 2 - 48-inch Dia. Each 2 $2,460.00 5.00 $12,300.00 0.00 $0.00 5.00 $12.300.00 021. Catch Basin Type 2 - 54-inch Dia. Each 3 $3,230.00 2.00 $6,460.00 0.00 $0.00 2.00 $6,460,00 022. Catch Basin Type 2 - 60-inch Dia. Each 1 $3,475.00 4.00 $13,900.00 0.00 $0.00 4.00 $13.900.00 023, Catch Basin Type 2 - 72-inch Dia, Each 4 $5,425.00 1.00 $5,425.00 0.00 $0.00 1.00 $5.425.00 024. Catch Basin Type 2 - 96-inch Dia. Each 5 $10,425.00 5.00 $52,125.00 0.00 $0.00 5.00 $52,125.00 025. Catch Basin Type 2 - 108-inch Dia. Each 2 $16,700.00 2.00 $33,400.00 0.00 $0.00 2.00 $33.400 00 026. Access Riser - 48-inch Dia. Each 8 $900.00 8.00 $7,200.00 0.00 $0.00 8.00 $7,20n ^^ 027. 18' L x 8'W x 8'-8" H Stormwater Utility Vault (Complete) Each 1 $37,200.00 1.00 $37,200.00 0.00 $0.00 100 $3T2L. - 028. 20' L x 8'W x 9'-6" H Stormwater Utility Vault (Complete) Each 1 $38,200.00 1.00 $38,200.00 0.00 $0.00 100 $38.200 00 Printed On: 6/20/2005 City of Renton Public Works Department Page 2 SW 7th Street Drainage Improvement Project Phase II - Project Lind Ave SW to Morris Ave S Contract Number: CAG-04-027 Dntractor. Frank Coluccio Construction Co Pay Estimate 20 (Final) Closing Date. 6/17/2005 Item Description Unit Est Unit Previous Previous This No. Quantity Price Quantity Amount Quantity 029. 24' L x 8'W x 9'-6" H Stormwater Utility Vault (Complete) Each 1 030, Bank Run Gravel for Trench Backfill Ton 8000 031. Unsuitable Foundation Excavation, incl. Haul Cubic Yard 600 032. Gravel Backfill for Foundation Class B Ton 1000 033. Controlled Density Fill Cubic Yard 50 034. Sanitary Sewer Encasement - Station 9+78 Lump Sum 1 035. Sanitary Sewer Encasement - Station 11+25 Lump Sum 1 036. Sanitary Sewer Encasement - Hardie Ave. SW Lump Sum 1 037, Sanitary Sewer Encasement - Stattuck Ave. S Lump Sum 1 038. Cement Concrete Curb and Gutter Linear Foot 950 039 Cement Concrete Sidewalk Square Yard 260 040. Crushed Surfacing Top Course Ton 2000 041, Sawcutting Linear Foot 15000 042, Temporary Cold Mix Asphalt Concrete Patch Ton 1100 043. Asphalt Concrete Pavement Cl. B Ton 3400 044 Restor Pavement Markings Lump Sum 1 045, Traffic Signal Loop (Complete) Each 20 046. Remove/Restore Existing Landscaping Lump Sum 1 047. Topsoil Type C Cubic Yard 30 048 Seeding, Fertilizing and Mulching Square Yard 200 049. Television Inspection Lump Sum 1 050. Compaction Testing Each 100 051. Force Account Each 1 052 Change Order #1 Lump Sum 1 053, Change Order #2 Lump Sum 1 054, Change Order #3 Lump Sum 1 055 Change Order #4 Lump Sum 1 056 Change Order #5 Lump Sum 1 $44,750.00 $8.00 $20.00 $12.00 $80,00 $5,000.00 $4,500.00 $12,500.00 $5,000 00 $18.00 $35,00 $18 00 $2.00 $50.00 $65 00 $10,000,00 $1,200.00 $10,000.00 $20, 00 $5.00 $8,000.00 $80 00 $15,000.00 $14,139.51 $109,249 66 $129.097 60 $37,663 70 $21,824 69 1.00 $44,750.00 0.00 6400.75 $51,206.00 0.00 1421.69 $28,433.80 0.00 1993.30 $23,919.60 0.00 105.00 $8,400.00 0.00 1.00 $5,000.00 0.00 0.00 $0.00 0.00 1,00 $12,500.00 0.00 100 $5,000.00 0.00 1465.00 $26,370.00 0.00 144,40 $5,054.00 0.00 2702.00 $48,636.00 0.00 8714.00 $17,428.00 0.00 735.46 $36,773.00 0.00 3266.67 $212,333.55 0.00 1,00 $10,000.00 0.00 2700 $32,400.00 0.00 1.00 $10,000.00 0.00 36.00 $720.00 0.00 155.00 $775.00 0.00 100 $8,000.00 0.00 3.00 $240.00 0.00 0.00 $0.00 0.00 1.00 $14,139.51 000 1.00 $109,249.66 0.00 1,00 $129,097.60 0.00 100 $37,663.70 0.00 100 $21,824.69 0.00 This Total Total Amount Quantity Amount $0.00 100 $44,750.00 $0.00 6400.75 $51,20600 $0.00 1421.69 $28,433.80 $0.00 1993.30 $23,919.60 $0.00 105.00 $8,400,00 $0.00 1.00 $5,000,00 $0.00 0.00 $0.00 $000 100 $12,500 00 $000 1 00 $5.000.00 $0,00 1465.00 $26,370.00 $0.00 144.40 $5,054,00 $0.00 270200 $48,636.00 $0.00 871400 $17,428 00 $0.00 73546 $36,773.00 $0,00 3266.67 $212,333.55 $0.00 1.00 $10,000.00 $0,00 2700 $32,400.00 $0.00 100 $10,000,00 $000 3600 $720.00 $0,00 15500 $775,00 $0.00 100 $8,000.00 $000 300 $240,00 $0.00 0.00 $0.00 $000 100 $14,139.51 $000 1.00 $109,249.66 $000 1 00 $129,097.60 $000 1 00 $37,663.70 $000 1 00 $21,824.69 Printed On: 6/20/2005 City of Renton Public Works Department Page 3 SW 7th Street Drainage Improvement Project Phase II - Project: Lind Ave SW to Morris Ave S Contract Number: CAG-04-027 Contractor: Frank Coluccio Construction Co. Pay Estimate 20 (Final) Closing Date 6/17/2005 Item Description Unit Est. Unit Previous Previous This No, Quantity Price Quantity Amount Quantity 057. Change Order #6 Lump Sum 1 ($170,892.02) 1.00 ($170,892.02) 0.00 058, Change Order #7 Lump Sum 1 ($3,930.04) 1.00 ($3,930.04) 0.00 This Total Total Amount Quantity Amount $0.00 1 00 ($170,892 02) $0,00 1.DO ($3,930.04) Subtotal $2,851,332.55 $15,248.50 $2.866,581.05 8.8% Sales Tax $226,212.94 $0.00 $226,212.94 TT Total $3,077,545.49 $15.248.50 $3,092,793.99 -2D- 6x STATg O� State of Washington o Department of Revenue 9 a s Audit Procedures & Administration w — i PO Box 47474 y't 1889 CEO Olympia, Washington 98504-7474 Reg.No.: Date: NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: DEPARTMENT USE ONLY City of Renton Assigned To 1055 South Grady Way Renton, WA 98055 Date Assigned Notice is hereby given relative to the completion of contract or project described below. Description of Contract CAG-04-027 SW 7`t' Street Drainage Improvement Project Phase II — Lind Ave SW to Morris Ave S Project No. SWP-27-2959 Contractor's Name Frank Coluccio Construction Co. Telephone No. 425-722-5306 Contractor's Address 9600 M.L.K. Jr. Way S. Seattle, WA 98118 Date Work Commenced Date Work Completed Date Work Accepted May 10, 2004 March 31, 2005 June 10, 2005 Surety or Bonding Co. SAFECO Insurance Co. Agent's Address Mr. Jim Binder Brown & Brown Insurance 2101 Fourth Ave, Suite 600 Seattle, WA 98124-0347 Contract Amount: Additions or Reductions Sales Tax: Total $2,799,000.00 $239,193.07 $54,600.92 $3,092,793.99 M Phone No: Amount Disbursed: $3,092,793.99 Amount Retained: $0.00 Total: $3,092,793.99 (Disbursing Officer) The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504- 7474, immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-2959 SW 7th St. Drainage Improvement Project\Phase 11 Construction\1600 Construction\1605 Construction Pay Estimates\Notice_ of completion.doc\AQtp CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Division July 11, 2005 Agenda Status Staff Contact...... Ryan Zulauf, x7471 Consent .............. Public Hearing.. Subject: Honorary Naming of Renton Municipal Airport as Correspondence.. Clayton Scott Field Ordinance ............. Resolution........... . Old Business........ New Business....... X Exhibits: Issue Paper Study Sessions...... Clayton L. Scott - The One Hundredth Year 2004 Information......... Recommended Action: Approvals: Legal Dept......... ( l.^� ; u-lvm l/ Finance Dept..... . Other ............... Fiscal Impact: Expenditure Required... $5,000 Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget $5,000 City Share Total Project.. $5,000 SUMMARY OF ACTION: Approve the permanent addition of the honorary name Clayton Scott Field to the Renton Municipal Airport, so that the new permanent name of the facility is Renton Municipal Airport, Clayton Scott Field. Modifying the Airport signage on the Airport will be financed through the Airport's current operating budget. STAFF RECOMMENDATION: Approve the permanent addition of the honorary name Clayton Scott Field to the Renton Municipal Airport. H:\File SyMM - Airport. Transportation Services DivisionNO3 Projects\01 Tasks\Agenda Bills\Airport Naming\Airport Naming Agenda Bill 6-29-05.doc CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: July 11, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: Mayor Kathy Keolker— heeler V /� FROM: Gregg ZimmermaFnt, Administrator STAFF CONTACT: Ryan Zulauf, Airport Manager ( x7471) SUBJECT: Honorary Naming of Renton Municipal Airport as Clayton Scott Field ISSUE: Should Council approve the permanent addition of the honorary name Clayton Scott Field to the Renton Municipal Airport, so that the new permanent name of the facility is Renton Municipal Airport, Clayton Scott Field? RECOMMENDATION: Approve the permanent addition of the honorary name Clayton Scott Field to the Renton Municipal Airport. BACKGROUND SUMMARY: The City of Renton Policy and Procedures #600-04, City Facilities Naming Policy, states that the selection of commemorative names for City -owned facilities should consider the following criteria: 6.9.1 Neighborhood or geographical identification (e.g., Highlands Neighborhood Center, Kennydale Park). 6.9.2 A natural geological feature (e.g., Cedar River Trail, Black River Riparian Forest) 6.9.3 Historical or Cultural Significance (i.e. Liberty park). 6.9.4 An individual or family who has made a significant land and/or monetary contribution to the park system (e.g., Jones Park, Monahan Wing in the Renton Community Center). Terri Briere, Council President Members of the Renton City Council July 11, 2005 Page 2 of 3 RE: Honorary Naming of Renton Municipal Airport as Clayton Scott Field 6.9.5 An individual or family who has performed significant public service which made a tangible contribution to the welfare of the city and its citizens or otherwise demonstrated some form of civic achievement that is worthy of a permanent memorial (e.g., Teasdale Park, Gene Coulon Memorial Beach Park). The City of Renton Policy and Procedures #600-04, City Facilities Naming Policy, is attached to this issue paper as a reference. Criteria 6.9.3 and 6.9.5 are most applicable to the permanent honorary naming of the Renton Municipal Airport as Renton Municipal Airport, Clayton Scott Field. Attached to this issue paper is a brief overview of Mr. Scott's contribution to the development of aviation in the northwest as described in Clayton L. Scott, The One Hundredth Year 2004. A summary of key factors that make this request eligible for the Council's consideration include, but are not limited to the following: • After moving to Seattle, Mr. Scott flew for Mr. Gorst's Seattle Flying Service and was the first pilot ever to land at what became Boeing Field in 1928; • Clayton Scott often flew into Bryn Mawr Airport at Renton in 1928, managing to clear the treetops at neighboring Bonnell's Nursery. Flying in land and seaplanes, Scotty gave flight instruction from Renton and acquainted passengers with the area; • In 1929, Mr. Scott flew 10,000 passengers in 90 days between Seattle and Bremerton, barnstormed and flew passengers across the Pacific Northwest and Alaska, pioneered new air routes along the way, and promoted aviation at every landing place on land or on water. Mr. Scott was the first pilot to fly across the Gulf of Alaska on May 7, 1929, requiring four hours and twenty minutes; • Mr. Scott was selected by William E. Boeing to be his personal pilot and traversed the continent with him for eight years before joining the airline that later became United Airlines; • Before WWII when Boeing built the first aircraft manufacturing plant in Renton for the YPBB-1 (Model 344) Sea Ranger flying boat, as Boeing's Chief Production Test Pilot, Mr. Scott was selected to test fly that airplane because of his extensive flying boat experience; • During WWII, as Chief Production Test Pilot, Mr. Scott flight -tested many of the 1,119 of the B-29s produced at the Renton plant. Mr. Scott recalls the crew measured the height of the first B-29's tail and found a mere 18 inches of clearance before taking off under power lines crossing the runway. In one initial test flight of the B-29, Mr. Scott flew a B-29 with three of its four engines shut down to determine whether the aircraft could return its crew safely back to the airfield after sustaining heavy battle damage; H Tile Sys\AIR - Airport, Transportation Services Division\03 Projects\OlTasks\Agenda Bills\Atrport'Naming\lsspaper Airport Naming 6-29-05.doc Terri Briere, Council President Members of the Renton City Council July 11, 2005 Page 3 of 3 RE: Honorary Naming of Renton Municipal Airport as Clayton Scott Field • Other Renton Boeing flight -testing operations directed by Scotty were completed for the C-97 Stratofreighters and the K-97G Stratotankers, produced at the Renton plant, during and after WWII; • In 1954, after the first flight of the Dash-80 (707), Mr. Scott started production flight - testing the 707 jetliner, deemed the most significant aircraft of all time, as this was the aircraft that started the commercial jet age. Mr. Scott also tested many of the 727 jetliners produced in Renton; and • Clayton Scott is an aviation icon whose career began before Lindbergh flew across the Atlantic. Mr. Scott's significant contributions spanned the years of his business presence on Renton Municipal Airport from 1954 when he built the Jobmaster Company hangar at the north end of the field next to the seaplane ramp. His hangars attracted float -flying pilots and he became known as the individual who fostered the value of the airport to floatplane operators, and expanded the reputation of the airport as a community gem. Beyond obstacles, Clayton Scott brought value and credit to the Renton Municipal Airport. Other individuals may share one or even a couple of Clayton Scott's accomplishments; however, Scotty represents the spirit of our Pacific Northwest aviation community embodied at Renton Municipal Airport. With an impressive list of feats and an extended lifetime of service —more than fifty years in The Jobmaster Company hangars on Renton Municipal Airport alone —modest Scotty has brought our focus close to home on the impact of a single faithful hardworking individual. In the honorary naming of the airport, the City of Renton places itself among Pacific Northwest communities who honor their aviation pioneers today. Mr. Scott is a pioneer who trail blazed air transportation, helped solidify foundations of aviation and defense industries, extended the significant role of seaplanes in the Pacific Northwest, adapted air travel —namely amphibious and floatplane conversions —making Renton the port of entry for an expanding population traveling by seaplane, contributing to the benefit of this community. A privately financed statue of Mr. Scott is also proposed for the entrance to the Airport at the Airport Way entrance. (The Arts Commission at their July meeting will present this topic for consideration.) A revision to the landscaping at this entrance would correspond with the installation of the statue in the fiscal year 2006. This work would be included as a capital improvement project in the Airport's 2006 Capital Improvement Program using the Airport's ending fund balance to pay for the improvements. Modifying the signage around the Airport will be financed through the Airport's current operating budget. Attachment H Tile Sys\AIR - Airport, I-ransponation Services Division\03 Projects\OI Tasks\.Agenda Bills\Artpon Naming\lsspaper Airport Naming 6-29-05 doc Renton Policy and Procedure Manual 600-04 CITY FACILITIES NAMING POLICY Department: COMMUNITY SERVICES Effective Date: 3/8/99 Supersedes: 8/18/97 Prepared by: Jim Shepherd Approved by: Jesse Tanner 1.0 PURPOSE: The purpose of this policy is to outline the procedures and criteria for the official roaming of parks, recreation and public facilities. 2.0 ORGANIZATIONS AFFECTED: All departments/divisions. 3.0 REFERENCES: None. 4.0 POLICY: It is the policy of the City Of Renton that the selection of commemorative names for City owned facilities will be accomplished in accordance with this procedure. 5.0 DEFINITIONS: None. 6.0 PROCEDURES: 6.1 The naming of parks and facilities should be approached with caution, patience and deliberation. 6.2 A name, once adopted, should be bestowed with the intention that it will be permanent. 6.3 Suggestions for names for any park, or public facility may be solicited from individuals and/or organizations. All suggestions, solicited or not, shall be recorded and forwarded to the appropriate Board or department for review and consideration. (E.g. names recommended for a Park would go to Park Board, a Library would go to the Library Board, or the name for another city facility would go to the Facilities Division of the Community Services Department.) 6.4 Staff may review suggestions for names and make a recommendation(s) to the appropriate Board or department for consideration. 6.5 The Board or Department, following such review and consideration of public and staff input, shall select a name. 6.6 Selected name shall be approved and accepted by the Board or Department, and then forwarded through the Mayor's office to the Renton City Council for final approval It Renton Policy and Procedure Manual and adoption. 6.7 Following adoption of the facility name by the City Council, the Community Services Department shall identify the specific facility with appropriate signage, specifying the name. Names will be considered to be unique to a specific facility, and will not be transferred to a new or replacement facility in the future. 6.8 Existing facility names shall be reviewed in order to avoid duplication, confusing similarity and/or inappropriateness. 6.9 In naming a facility or park the following criteria should be considered: 6.9.1 Neighborhood or geographical identification (e.g., Highlands Neighborhood Center, Kennydale Park). 6.9.2 A natural or geological feature (e.g., Cedar River Trail, Black River Riparian Forest). 6.9.3 Historical or Cultural Significance (e.g., Henry Moses Pool, Liberty Park). 6.9.4 An individual or family who has made a significant land and/or monetary contribution to the park system (e.g., Jones Park, Monahan Wing in the Renton Community Center). 6.9.5 An individual or family who has performed significant public service which made a tangible contribution to the welfare of the City and its citizens or otherwise demonstrated some form of civic achievement that is worthy of a permanent memorial (e.g., Teasdale Park, Gene Coulon Memorial Beach Park). Length of service, in and of itself, does not meet this threshold. Elected/appointed City of Renton officials and currently employed City staff shall not be eligible for consideration until they are no longer in office or have retired from city service. 7.0 The final recommendation shall include a narrative describing or quantifying in some detail, the personal contribution. The qualifying achievement should be the result of extraordinary dedication to the City, over and above the satisfactory performance of normal duties. 8.0 In circumstances where the selection of a name for a park or public facility considers a person's name, there shall be a time lapse of at least six months between receipt of a name proposal and the final recommendation on its adoption. -tv ;ar II !'Aq tmA I i. y � � 'ice . ti ^�✓'� 9 tj � r' 11 gg� i z :� a �� Ixrt y r s}{ ��A'. 5sr � Y � ry ! `aa�• 5 i' � .�� ,�Y '� ' ir9 I� �t of i 9 as � °�i� x�, >� � �� � �� ^� `� 'iiyp � ✓ 1,. "kw_ t�x � �.�xb*�: b^ a ,n2 9 �,�y�• ( C� [ R r fr A 5 i jl i ` L i r ; � i �.>yN �• +� Av " � ,,«a m�'"� ... ev" �>i"W'r'J �` ,q y } �': r � fir. '� �,.� ♦ ,��� pd 9 v" £ n � M y ] �R� NEURM 9Lj 0 a Published by Eye On Horizon Publishing Free limited edition publication Copyright © 2004 by Richard W. Taylor and Bill Jepson. All rights reserved for text and C.L. Scott photos. Appointments, anecdotes or Scotty history for the next edition, and questions welcome at: pioneerairman@comcast.net EARLY LIFE - "Hi Ho!" Scotty's life has been one extraor- dinary experience after another. Clayton Leigh Scott was born July 15, 1905, in Coudersport, Potter County, Pennsylvania. Along the way, he accumulated nearly a century of friendships, while expanding bound- aries, testing, build- ing and rebuilding airplanes, assuring progress in avia- tion. Now, Scotty's stories, distilled from more than eighty-four years of cockpit memories, are logged here on the occasion of this celebration. As he continues to say, "It was a good ship to fly." Scotty's first adventure was a five-day train ride in 1911 with his family when they moved from Pennsylvania to Portland, Oregon to join an uncle. The uncle was a stone and brick mason who convinced his brother to join him. His second adventure was a trip back to Penn- sylvania in 1919. The two families, seven in Scotty's and six in the uncle's, started in three vehicles. The armada consisted of a seven pas- senger four -cylinder Case, a seven passenger Paige, and a Ford 3/4 ton truck. The Ford truck carried heavy trunks loaded for a long stay in Pennsylvania, a large tent, army cots for the lot, provisions and presents. The load was too much. The trip through the Cascades and Rockies wore out the truck's clutch and brake bands. So, at Yellowstone, the heavy trunks, cots, tent, non- essentials and the Ford truck were dispatched by rail back to Portland. This meant that for the remainder of the trip to Pennsylvania, blan- kets served as the mattress for the entire party. The trip tookthirtydays with overnight stops in camp- grounds, where the fees were twenty five to fifty cents. The same long arduous trip back to Portland in 1920 also took thirty days, but once back, the West coast became Scotty's home. INTRODUCTION TO AVIATION The OX5 powered jenny was a product of World War I. They were cheap and plentiful right after the war. It was a plane that captured the imagination of all who saw it. While still visiting in Pennsylvania, a barnstormer landed his OX5 jenny on Scotty's un- cle's farm in the summer of 1920 to hop passengers. It was here that Scotty got his first taste of aviation. After the day's activities ended, Scotty remembers crawling into the cockpit, wiggling the stick and ob- serving the action of the controls. He was hooked. But he would have to wait two years before he got his first ride, and that would be on the other side of the continent. His first airplane flight was at Seaside, Or- egon, in 1922 in an OX5 jenny. He and a girl friend, Fern Naylor, ventured there and inquired about the price. Scotty did not have the full fare so they pooled their resources. Scotty's seven dollars with his friend's three dollars was enough for the ride. While attending high school, Scotty and Fern Naylor went to the horse races in Salem, Oregon. In the racing program was a contest sponsored by Adcox's Auto and Aviation School in Portland. The challenge for the contestant was to correctly complete a sentence. While they were watching the races, Scotty figured out the answer to the puzzle and submitted his entry. Soon afterward, he was notified that he had won first prize —a six month course at Adcox worth two hundred dollars. The Jefferson High School principal in Portland gave Scotty permission to 4 attend the aviation related courses for credit to- ward his graduation in January 1925. Although they did not have a complete airplane, the air- plane engine and automotive subjects were well covered. This mechanic's course on airplant engines gave him skills to prepare him to handle many unexpected failures in remote places. After graduation Scotty worked in the Trust Department of the US National Bank o' Portland. He became acquainted with Mr. Vern Gorst from Coos Bay, Oregon, who kept a safety deposit box there. Mr. Gorst owned a stage- coach line and an airplane in Coos Bay. Later, in 1926, Mr. Gorst acquired an airmail contract, forming and operating Pacific Air Transport (PAT) with service from Los Angeles to Seattle. Pearson Field, located across the Columbia River at Vancouver, Washington, served as the airfield for Portland. Scotty started work for Mr. Gorst and Pacific Air Transport (PAT) on Oc- tober 9, 1926, as a station attendant at Pearson Field. This was his first full time aviation job, although he had spent much of his time at the airport including every weekend. Seattle was the northern terminus for the airmail route. However, an unusual arrangement was used for the Portland to Seattle segment. Airplanes delivered northbound airmail in the afternoon, but the plane returned to Portland the same afternoon to be available for morning departure southbound. Any airmail posted in Seattle was delivered on a night train leaving Seattle at 10:30 p.m. and arriving in Portland at 5:30 a.m. Scotty's job was to meet the train and pick up the airmail. He drove the Ford 3/4 ton truck with great pride. Emblazoned across the entire width of the windshield in bold letters was AIRMAIL. For security he carried a revolver purchased for $7.50. When he approached the bridge across the Columbia, all he needed to do was honk to be permitted toll -free passage. The Ford truck was the latest model available with a Ruckstal axle equipped with an overdrive. It could do 46 miles per hour wide open. One of his jobs as station attendant was to drive the mail southbound from Portland whenever the weather was too bad for the airmail pilots to fly. Here is where the blazing speed of the Ford was used. He was authorized to drive wide-open on the highway, but go easy through towns. During bad weather Scotty would leave with the southbound mail for Medford. When the weather cleared enough for the pilots to leave Pearson Field, they would follow the highway looking for the large white "T" painted on the truck's cab roof. With the N truck in sight, the pilot dived to treetop level over the truck, announced his arrival and looked for a land- ing spot; not a landing field but any suitable clearing. Scotty would drive to the plane; put the mail in it, and re- turn to Pearson Field. The planes were equipped with oversized bal- loon tires for these off -airport landings. On one occasion, pilot Hebe Miller in a Ryan spotted Scotty five miles south of Rose- burg, Oregon. He made several circles but could not find a place to land. He flew back over Scotty at about 200 feet, throttled back the en- gine, and then yelled, "Roseburg! Go back to Roseburg!" Scotty could hear him clear as a bell, and believes it was the first Air to Ground com- munication. On those occasions, when the pi- lots could not leave Pearson Field, Scotty would proceed all the way to Medford which was the next airmail terminal. It was then the job of the Medford station attendant to handle that mail packet. Scotty logged 3000 miles in one month in the truck, an indication of the Port- land weather —no better then than now. LFARNING TO F-LY So it was that Scotty learned to fly at Pear- son Field. The PAT airmail pilots were his in- structors using the OX5 Waco 9, the reserve plane for the airmail route. The price was twenty-five dollars per hour for the plane rental. The pilots donated their time to Scotty. With the plane rental cost this high it took Scotty a few months to solo. His October 1926 logbook shows that he made ten flights from October 24, 1926, to accumu- late three hours forty minutes of in- struction to solo on February 27, 1927. That's right —three hours forty minutes to solo. Flights of 5 and 10 minutes are shown. Noel Evans the Superintendent of PAT signed his logbook both for the first and for the solo flights. Clay- ton L. Scott was assigned Depart- ment of Commerce License #2155. In May, the station at Crissy Field in San Francisco was having trouble with the stock- room efficiency. Mr. Gorst sent his trouble- shooter, Clayton Scott. Scotty had two jobs: First to straighten out the stock room for swift response to the mechanics' need for parts or tools. The mechanics wanted things "right now" to keep the planes flying and to continue receiving government checks for airmail deliv- ery. His second job was as assistant mechanic. During his four -month stay, Mr. Gorst told one of the pilots to check out Scotty in the Travel Air. So the flight was made early on a Sunda, morning while there were not many onlookers. On August 14, 1927, after one flight, Scotty was checked -out. This was the sum and sub- stance of his total experience in the Travel Air when he returned to Pearson Field at the end of the month. Scotty continued to fly at Pearson Field, drive the airmail truck, and handle all the other duties of the station attendant for PAT until October 1927 when he went to Portland for the next adventure. Mr. Gorst bought a new Travel Air which was shipped to Portland in a railroad car. Scotty assembled it on the railroad siding 0 and flew it out to Pearson Field where he faced a surprise. About three fourths of an inch of the brass propeller tip covers were polished by the soft abrasive sand at the railroad siding. Dur- ing takeoff, the soft sand caused the tail to rise and the propeller to dig into the sand as Scotty fought to raise the nose. The damage was only a polish job and an airmail pilot flew it out to Seattle the next day. Scotty's thirty-five minute flight was his first as a test pilot. F-LYING FOR MR-CORST Mr. Gorst sold Pacific Air Transport to Boeing Air Transport January 1, 1928, and then started Seattle Flying Service. Scotty moved north to Seattle and operated the new Travel Air out of Gorst Field, "the sand lot," at West Mar- ginal Way near the Ideal Cement plant. There is a bronze plaque in place today commemorat- ing the site. The airfield was muddy at times with fre- quent gusty winds from over the West Seattle hills. Early in 1928, construction of a new run- way was taking place at the current site of Boe- ing Field. Mr. Gorst and Scotty drove over to take a look at the prog- ress. Even though it was not complete, it did look better than Gorst Field at West Marginal Way. On March 22, 1928, two automobile salesmen came to the Gorst Field wanting a ten dollar ride to celebrate their good fortune of a sale. After their flight around the Seattle area, an ugly gusty crosswind at Gorst Field forced Scotty to look 7 elsewhere. He remembered the new runway as yet unopened. Conditions were "just fine" for the first pilot to land at Boeing Field and Scotty did just that. The three had to walk into George- town to phone Gorst for a ride back. The cel- ebrants had been along for another of Scotty's firsts. Scotty went back to Boeing Field at 5:30 a.m. the next morning to avoid any problems and flew the plane back to Gorst Field. By then, Scotty had 137 hours and Mr. Gorst started yet another endeavor. Gorst Air Transport Company began operating the Seattle - Bremerton Air Ferry on June 15, 1929, using his newly acquired Keys tone-Loening Amphibian "Air Yacht." Scotty never waited for someone to tell him what to do. He was always there, figuring out what to do, how to do it better, and how to get more out of each and every endeavor. When he started flying the Seattle to Bremerton Air Ferry for Mr. Gorst, he got a room high atop the Lowell Apartments at 8th and Spring Street in downtown Seattle. A room on the west side gave him a clear view of the Seattle port and, on a clear day, all the way to Bremerton. He became his own weatherman and fore- caster for the daily flights. The flights were very popular and often had a waiting line. The fare was $2.50 each way. The Loening Amphibian made the trip in twelve minutes, saving the passenger an hour and pro- viding a scenic flight. In a Keystone-Loening advertisement, Clayton Scott was listed as Operation Manag- er. The same ad noted that 14,000 passengers were carried in the first ninety days with two "Air Yachts" and 19,000 in the first six months of operation. The air ferry was praised as an "outstanding example of successful air trans- portation". The Loening Air Yacht carried 6 to 8 passengers, was powered by a 525 horsepower engine and was advertised for $27,900. Mr. Gorst had a keen sense for making money using his planes to hop passengers on $5.00 or $10.00 rides in Seattle and Alaska. Scotty remembers a day when they counted out $995.00 on his hotel room bed in Juneau, Alas- ka, for one day's effort. Mr. Gorst threw down a five dollar bill to make it a one grand day. In 1929, Scotty went back to New York City and picked up Mr. Gorst's number two Loening Amphibian from the Loening factory on the East River. The five day journey back to Seattle took 38 flying hours. On the last day, into Boeing Field, the flight time was ten hours and forty-five minutes. He was exhausted but pleased to report to Mr. Gorst that he had ar- rived. Imagine Scotty's consternation when he learned that lines of people were waiting for a ride at the pier downtown. Gorst wanted him 8 to come right over to take care of the overflow. So what did Scotty do? Of course, he flew a round trip to Bremerton before collapsing in his apartment. Gorst's interest in Alaska began when he participated in the 1898 Gold Rush and it never waned. After the Alaska experience, he wanted to explore airmail routes with the long rang Loening. Scotty took Mr. Gorst up to Junea, where the legislature met. While barnstorming in Juneau, two legislators asked if Scotty would take them to Cordova. This would be no small undertaking and required adding two 30 gal- lon oil drums in the front seat of the cabin for fuel. Since the fuel valve was out of reach from the cockpit, the passengers had to put out their cigarettes to change the valve for the gravity feed transfer. In addition to the two legislators, Scotty took one of Mr. Gorst's employees, the temporary manager at Juneau. The flight across the Gulf of Alaska took place on May 7, 1929, and required four hours and twenty minutes. The Juneau to Cordova trip achieved acclaim as the first passenger flight across the Gulf of Alaska and the first airplane to land at Cordova. The Cordova Times headlines announced: "GULF OF ALASKA CONQUERED BY AIR —Scott, Pilot, Graham, Mechanic Complete Last Link in Airways between South America and Arctic." On July 3, 1930, Scott and mechanic John Selby were pre- paring for a flight j from Ketchikan to Cordova, when a young school teacher Myrtle Smith from Min- �i�je L�H� t, LurO.ai iF.:c Ur, .r,_'1'�in _ ,.+1w+ N's•in OL.. 11. N2, L31 ,- . - GNITMA.. �'A. 11;k;3D.'•n'iAY� 1929 _ �• PRICE E 11:N CEN GULFOF _ _ ALASKA CONQUERED BY AIR Scott; Pilot; Graham, Mechanic; Murray, Abbott, McDermott ONILLION IComPlete Last Link In Airways 'JAIL SCHOOL WARD RE Between South Anirrica and Arctic SMEM FOR )F PRINCESS I AT EntireGityJ1oins.ibWelcome�(�IRIN—! SEDITION IN 3OPIIA WRECK I As Plane swoapk lover Bap ! sow BAND i „ w.. OF BANKER IN E -- , PRiSON FOR R. w� ([,a Nu. L.& rpew rAi h: T:ri.rn.c� T. C. d_ ! 1B w,.. tw. ]A— KIDNAP [ A[UI I w I NHTY s Jod.e arm LQ6 OT TL4rID0 I OryIYxi.9 Lep6tILI re.sse[ •u1'a!e ■s1.fweWa Da. !. ' aF....d; xffto,eL SDL'ssi Harr 6�MPPL[.T �A 10WLID[$TTDrin CRCVTLM I YoX tiCSzD[q rJn IIN Y.N1dYv[w?!' SAC STDErIru.1AA 4 C11-1— - wM 14x 8"W Tn T4A ._ad nrh: rra.N,, :ien,a5o I N, V—Peed Di'I I.M. Exocr1-wft rie Win. 2.:1 .... Ili,V_RU. .��- w n..{.r.,s...• u nesota signed on as a passenger. Scotty first met Miss Smith in 1929 in Seattle. She was vacation- ing in Ketchikan with other teachers and wanted to visit her sister who lived in Cordova. The trip took seven hours and forty-five minutes with stops in Petersburg, Port Althrop, and Yakutat. Myrtle Smith became the first female passenger to cross the Gulf of Alaska by air. Scotty and Myrtle cel- ebrated their wedding on October 27, 1934, and enjoyed 65 years of married life. Mr. Gorst was an adventurous and daring person capable of taking great risks but, in hind- Myrtle Smith deplaning from the Flying Boat at Cordova sight, they were calculated risks. He had a great way of sizing up people. To Scotty he challenged, "Why don't we try this?" And soon the two were off on another successful venture. 0J -[:�LYINO FOR Mfg. BOOINO In the twenties and thirties it eas not uncom- mon for a flight to be overdue. Weather, engine failure or a multitude of problems could be the reason. Word spread among the few operators and pilots whenever a plane was missing. It was on one of these occa- sions that a Tacoma resi- dent, owner of a missing plane, con- tacted Scotty who owned a Leoning Commuter to search Alaska and the Aleu- tian Islands for the miss- ing plane. On his trip north, on September 17, 1931, Scotty ,mW ;p.T�is ', .d,,"Y° , . ;•,,: ,. .^.�-.._ _ ... .��..' '.. .:..-. Ki"9+.^"Mn'"n' ^T'ra _ - - ""=.fj ./ � � � . � � . � � » � + a �� ,i ���® m� © , � � >a �§2 � � . ; � » � � & ��v. ���z � � +� ■� ��\ � 7 . �tE � \»� 4 � � � � »� � .: ��¢ � ¥« .» ��t �f �{� »a. ��� �\\ `6 ��t � »: � � � /a � stopped for fuel in Canada. He landed his Loen- ing next to a magnificent yacht, also on a fuel stop. There he met a fellow enjoying the fine weather in Carter Bay, Canada. Scotty took him for a spin to see the beautiful scenery and to locate prospective fishing spots. However casual the first meeting was, it began a close relationship that was to last a life- time. The fisherman and yachtsman was William E. Boeing who knew a competent person when he saw one. He hired Scotty as his personal pilot a few months later. Flying for Mr. Boeing was a pleasant and re- warding experience. Mr. Boeing was a very successful avia- tion businessman and had far reaching interests including lumber, horses and horse racing. The Boeing conglomerate consisted of all the elements of the rapidly expanding aviation com- munity located throughout the United States. 12 This was no coincidence and was a strategy of Mr. Boeing's from the beginning. Harold Mansfield quotes Mr. W. E. Boeing in Vision (1956): "One day the airplane will be accepted as a means of transportation." It was time to incorporate a com- pany. He asked his attorney to draft the broadest possible charter; one that would allow them to manufacture airplanes or other products, operate a flying school and "act as a common carrier of passengers and freight by aerial navigation." The articles were drawn on July 15, 1916, also Scotty's eleventh birthday. On May 15, 1933, Mr. Boeing summoned Scott to his Seattle of- fice. They had not met since the short hop in the Commuter in Carter Bay in the fall of 1931 so Scotty did not know what to expect. He had taken a few of Mr. Boeing's friends on fish- ing trips into Canada. Scotty had always been punctual and assumed that a successful busi- nessman such as Mr. Boeing would be also. Scotty arrived promptly, well dressed, a little ahead of the appointed time, and was told by the secretary that Mr. Boeing would see him. During the wait, Mrs. Boeing ap- peared from the office and also told Scotty that Mr. Boeing would be just a moment. It was a long wait with the secretary and Mrs. Boeing occasion- ally coming and going from the office, followed by long periods of time when nothing happened. In retrospect, Scotty believes Mr. Boeing was testing him. Did he really have the patience for the job? Scotty remembers little from the few minutes he spent with Mr. Boeing, but he does remember that long two-hour wait. Scotty flew full time for Mr. Boeing during the summer of 1933. On trips beginning in June to Campbell River and Lake Buttles with two or three passen- gers, the Boeing Boat performed poorly. The alti- tude of the lake was high, so very long runs were required for takeoff. Both Mr. Boeing and Scotty were disappointed with the performance of the Boeing Boat. The trips continued until September 22, 1933, at which time Mr. Boeing told Scotty to start looking around for a better airplane. Scotty went to work for United Air Trans- port on October 19, 1933. His first trip as a copi- lot was in a Boeing247from Portland to Salt Lake City. The training and lack thereof impressed Scotty. The superintendent introduced him to another co- pilot Mike Gibbons who was to show Scotty around. Together the two men completed the external preflight; Scotty con- tinued to ask questions in the cockpit. He got a few answers and then Gibbons grew weary and dismissed him proclaiming, "Hell, I don't know. I was just hired yesterday." What happened on the first trip from Portland to Salt Lake City did not impress Scotty either. The takeoff was at night and the first leg of the flight took the airplane up the Columbia Gorge. About fifteen minutes into the flight, the captain got up from his seat and retired to the cabin to have a cup of coffee with the lone 13 passenger, leaving the brand new copilot to his imagination. On the night of November 3, 1933, the right engine failed while they were near Burley, Idaho. To get a better look at the windsock, the captain made a low pass, only to discover the rudder pedal pressure required to compensate for the engine out r :.� was more than one ,r could handle. He Y ' called for help �yP ' from Scotty who used both feet on the one pedal. The failure was from a broken crankshaft making it easy to spin the propel- ler of the failed engine. Engine failures were com- mon, and worse, the procedures for handling such events had not been developed. Scotty gained some valuable experience and left UAT on April 25, 1934. In May 1934, Scotty returned to -work for Mr. Boeing. Boeing had decided he should purchase a Douglas Dolphin amphibian so sent Scotty to the Douglas plant to get checked out and to pick up the plane. He lived at the Santa Monica Athletic Club and spent each day at the Douglas factory observing air- plane construction and becoming acquainted with the Douglas me- chanics. The mechan- ics were very helpful to Scotty and receptive to making changes that Scotty wanted until the ,supervisor found out at was going on, and put a stop to what was a good deal for Mr. Boeing. Scotty and Mr. Boeing's Douglas Dolphin amphibian Checkout flights were 14 made from Clover Field. Hops were made to Bur- bank and on Scotty's 29th birthday, July 15, 1934, he was checked out as the pilot on Mr. Boeing's Douglas Dolphin, an amphibian powered by two Wasp S3D1 400 horsepower engines. Mr. Boeing called the airplane the ROVER. The Douglas Dolphin was used for flights to Los Angeles, Kentucky and the east coast. Bos- ton, Schenectady, Detroit, LaGuardia, Westfield, Providence, Cleveland, Duluth were all destina- tions recorded in Scotty's logbook. Coming back from New York in the Dolphin was an arduous trip bucking strong and gusty headwinds. At dinner one evening in Tucson, Scotty suggested that if Mr. Boeing planned to take more long trips, a faster more comfortable plane would be in order. This conversation led to Mr. Boeing telling Scotty to look around for a better plane while they were in the Los Angeles area. They landed at Burbank on April 13, 1940, and Scotty started his search. He went to the Douglas plant at Mines Field in Los Angeles where he saw the DC5. Douglas was just finishing the flight test on the number one airplane, and gave him a demonstration ride. The logbook entry of April 18, 1940 shows that stalls and air work were demonstrated. Boeing decided to buy on April 19, 1940. The transaction for tax purposes was completed at Las Vegas and the airplane returned to Los Angeles for preparation for the flight to Seattle on the next day. A two hour and ten minute flight was made to San Francisco, then to the Oak- land side of the Bay where the party stayed for three days. The flight from Oak- land to Seattle took four hours and five minutes. The DC5 was the first tricycle gear airplae to lad nnat Boeing Field. Boeing engineers swarmed all over the Douglas and Scotty had to ask them to move out of the wheel well to be able to taxi to the other side of the field. The Dolphin was left in Glendale after the DC5 purchase. Howard Hughes wanted to use the Dolphin so Mr. Boeing made arrangements for Scotty to demonstrate the airplane to Hughes. On June 16, 1940, Mr. Hughes wanted to visit friends at Newport Beach so Scotty prepared the airplane for the flight from Burbank. When Mr. Hughes arrived, he had Ginger Rogers on one arm and two camel hair coats on the other! They departed and landed in the bay at Newport Beach. While taxiing up to a friend's yacht, a Coast Guard boat approached. Mr. Hughes disappeared from the flight deck to go below unseen, telling Scotty 15 to handle the situation without involving him. "You don't belong here. You must leave im- mediately," shouted the Coast Guard skipper. "OK," Scotty said, "but you will have to get all those little boats out of the way." "No. No, you must get out away from this crowded beach and take off out in the ocean," came the reply. It became more trouble than it was worth so they taxied out of the harbor and into the ocean and flew over to Catalina Island. The wind was high, the waves gave trouble, and it was a constant struggle until Scotty could taxi up on a wooden ramp to a parking area where the passengers left for lunch on the island. The three flights totaled two hours and twenty-five minutes —a Hollywood lunch. As a Christmas present, Mr. Boeing sent Scotty to Oakland in 1934 to enroll in the Boe- ing School of Aeronautics to take the instrument pilot course. It was a good course and was greatly appreciated by Scotty. The job of being Mr. Boeing's.personal pi- lot was a pleasant experience, challenging, and a great geography lesson allowing Scotty to dis- cover many new cities and to stay at great hotels. The job only ended when the US Government forbade the operation of personal airplanes along the west coast because of World War II war clouds. By then, Scotty was known in Boeing flight test circles and to Air Force Plant Representative Ma- jor Corkill. On the occasion of the collapse of the Tacoma Narrows bridge on September 30,1940, Major Corkill told Scotty to sit in the left seat of the B-17 and to fly them down to inspect the de- struction. This was his introduction to the B-17 and to a life as a Boeing test pilot, a job that was to be a great part of his life. -BOQINC, CARCIER His illustrious career spanned twenty-five years as a Boeing test pilot and Chief of Production Flight Test from November 1940 until his retirement February 1 1966. He flew all the airplane models that Boeing produced. These included the Douglas DB- 7, and A-20; and the Boeing 247, B-17, B 29, B-50, C-97, Stratocruiser, B-47, B-52, KC-135, 707,and 727. See photos inside front cover. Scotty made over 1000 flights in the B-17 series planes during World War II, sometimes 4 or 5 flights per day in different planes. He probably has flown more differ- ent B-17s than any one in history, but considers the B-52 the Cadillac of Boeing Bombers. He is a great judge of excellence when you con- sider that the B-52 airplane is still in the Strategic Air Command in- ventory 52 years after its first flight, with no date set for retiring it. F-ORCQD LANDINGS The life expectancy of the World War I OX5 engine, which powered many airplanes in the 1920s and 1930s, was short. Other engines of the time were not much better. It was not uncommon for pilots to be faced with making a landing under unexpected circumstances. The engines of the forties and fifties did get better, but the chances of engine trouble was still great enough that pilot training contained forced landings in the syllabus. While poor engine reliability was a principal cause of forced landings, there were other causes as well. To be a survivor, the pilot not only needed the skill to land under the circumstances, but to have determination and resourcefulness to continue the adventure. Scotty is a survivor, an enduring soul. He survived three airplane crashes and a few forced landings. His forced landing near Icy Bay Alaska on July 10, 1930, was in Mr. Gorst's Boeing boat. He and mechanic John Selby tried desperately to save the ship without success. Scotty was able to avoid floating ice by landing in the ocean. He and Selby struggled with the plane, the wind and the waves, and fought a losing battle for two or three hours, but eventually had to watch as the waves tore off chunks of wings and tail surfaces. They spent three nights waiting for someone to come; the first night on the beach and the other two in an abandoned cabin. Finally, a rescue effort met with success when Bob Ellis arrived on the fourth day. Ignoring the large message Scotty and Selby had tramped in the sand, "SEND BOAT FROM YAKUTAT—DROP FOOD," Ellis landed in the Bay and picked them up. Ellis could land and take off in the bay because the ebbing tide left a wide channel. It did not take Scotty and his mechanic long "to get going." An engine failure on May 30, 1932, forced Scotty to land in the Yukon River upstream of a small island blocking his way to safety in Nu- lato. Currents threatened to propel the Commuter swiftly downriver, but locals in motorized long boats intercepted the plane, finally towing the aircraft into town. Nulato just happened to have a telegraph station, a rarity in such a remote place so Scotty sent a message to Fairbanks by teletype ordering a cylinder, piston and rings. And then he waited. The parts arrived by plane but the air- port was too muddy so the pilot continued on to Nome. The next day the parts passed by a second time for the same reason en route back to Fair- banks. There the parts were put on a boat. Three days later, on June 9th, the parts arrived and I7 Scotty put the engine back together in one and one- half hours. By this time, his passengers had called on other trading posts by boat and were ready to continue the air journey. Years later, Cessna 195s made good float planes and Scotty was always on the lookout for good ones. He picked up one such plane in Canada. On his flight back to Renton, Washing- ton, over the Cascade Mountains, the engine Down in the Cascades quit cold, leaving him to find a hole in the clouds. He picked out a likely group of fir trees for his landing. The trees broke his fall, but the plane hit the ground hard enough to wrench the engine out of the plane. Dazed for a short time, Scotty spent the night in the plane. Fuel drenched the back of his neck but luckily no fire occurred. At first morning light, he made his way to a logging road where he surprised a county high- way worker, "What are you doing up here?" Scotty answered, "I left an airplane over in the brush." "This morning?" "No, last night," Scotty replied. "C'mon, get in here." The road grader cab was small but warm, and the hot coffee and cookies were the best ever. He took Scotty with him on his road grader to find his work companions. Their pickup truck took Scotty to the North Bend hospital where he spent one night recovering from the effects of a failed timing gear before going home. Scotty was back in two days with a helicop- ter to bring the plane out, but this method was without success. A bulldozer was summoned to knock down trees to reach the plane from the logging road. Once at the site, the airplane engine, wings, tail surfaces, and fuselage were strapped to the bulldozer, and then towed out to i 18 the road. Amazingly, only one trip was required to get the big pieces to the road. The entire retrieval, however, took two weeks. A second Cessna 195 mishap occurred near Fort Nelson, British Columbia, on a flight with other pilots to celebrate the anniversary of the Alcan Highway dedication. The flight neared its destination when a power loss occurred. The subsequent landing was into a forest of young firs. Two trees crushed the leading edges of the wings reducing the forward speed for a safe let- down to earth. When the measurements were made of the tree impacts, they were identical distances from the airplane centerline. His passengers John Hewitt and his wife were not scratched. Other planes in the vicinity heard of the dilemma and were quick to rescue them with a helicopter. Although there was useable fuel in the tank, an improperly installed fuel cell outlet tube caused power loss by fuel star- vation. Scotty says these were his only crashes, but there were a half dozen or so other memo- rable forced landings. IN RC-TIRC-MC-NT Scotty never lost interest in flying airplanes off the water. While still working at Boeing, he built a hangar on Renton Airport next to the seaplane ramp, where he modified landplanes into floatplanes. His shop was so well set up that when he retired in 1966, the Boeing Company contracted with him to build a replica of their first plane, the Boeing and Westervelt B&W-IA, for the Boeing Company's Fiftieth Anniversary cel- ebration. After completing the project in record time, he flew this replica at locations around the United States during the anniversary year. To- day the airplane hangs in the Museum of Flight in Seattle. Converting a landplane requires engineer- ing design, tests, manufacturing and a multitude of other skills along with extensive coordination with the Federal Aviation Administration. His first model was the Howard DGA15P. Since then he obtained FAA approval for over twelve models and supplied kits for many floatplane conversions. The planes were all successfully used in general aviation or in commercial service. These mod- els included Cessna 195, Pilatus Porter, PiperAztec, Dornier DO-28, and Dehaviland Beaver and Otter. WN See photos inside back cover. Recognition for achievements leaves little extra space on Scotty's office walls and shelves. His trophies, plaques, awards, and collectibles represent only a part of his successes in his field. Throughout his career he has been honored by scores of aviation organizations: Federal Avia- tion Administration (FAA), Experimental Air- craft Association (EAA), National Aeronautic Association (NAA), OX5, Aircraft Owners and Pilots Association (AOPA), Quiet Bird- men (QB) and is an Honorary Fellow of the Society of Experimental Test Pilots (SETP), to name a few. Fishing has been a part of Scotty's life from his early days, and developed into being one of his favorite pastimes. It wasn't about the fishing as much as the adventures he shared with friends in wonderful places throughout the world. His "outings," as he called them, began with flying to places in the pristine wilderness of British Columbia or Alaska, in a seaplane loaded with provision, gear, and his friends. Then finding safe passage to the destination, setting up camp, landing the fish, and at the end of the day, re- laxing by the fire with his friends to share good humor and, of course, good fish stories. Almost daily, Scotty the bush pilot, test pilot, airplane manufacturer and storyteller drives to his office on Renton Airfield where he welcomes new or familiar visitors, and often with his unmistakable greeting, "Hi Ho!" The view from his window is of two shiny Jobmaster Cessna 195s on floats, ready to continue the ad venture. Fishing, flying, photography, journals, log books and an assorted collection of memo- rabilia surround him and even without turn- ing a key, might just spin the prop for another Scotty story. 20 i s ;P-1 . k g t}• R � oi f�lj .i1 fy Y 7 h . i�Y f �+, � S t j :, :._ .� t i.' 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BY FINANCE COMMITTEE REPORT 0TV APPROVED COUNC IL L 1 C�� L July 11, 2005 Date d 005- APPROVAL OF CLAIMS AND PAYROLL VOUCHERS The Finance Committee approves for payment on July 11, 2005, claim vouchers 238902-239306 and 2 wire transfers, totaling $2,662,714.34 , and 590 direct deposits, payroll vouchers 58109-58506, and 1 wire transfer, totaling $1,998,413.29 . on Don Per son, Chair Toni Nelson, Vice -Chair — Denis Law, Member FINANCE COMMITTEE COMMITTEE REPORT July 11, I-vuD Reclassification of Positions (Referred 6/20/2005) r'6 �''� � S •' 4'g hr. `�3 ��a�g MIF U4X1 Data The Finance Committee recommends concurrence in the staff recommendation to approve reclassification of positions and pay ranges that do not require additional 2005 budget appropriation as follows: Current Title Current Grade New Grade Budget Change thru 2005 Effective January 1, 2005: Police Manager m34 m36 $4,392 Civil Engineer III (New Title — a27 a31 $7,452 Utili /GIS Engineer Effective June 1, 2005: Housing Assistance Specialist a18 a20 $1,708 (New Title — Housing Repair Coordinator Housing Maintenance Worker a07 a08 $1,309 (New Title — Housing Repair Technician Don Person, Chair Toni Nelson, Vice Chair 6d, '�/V" F— Denis W. Law, Member cc: Michael Webby Gregg Zimmerman Garry Anderson Eileen Flott Dennis Culp PLANNING AND DEVELOPMENT COMMITTEE COMMITTEE REPORT July 11, 2005 N 141h Street Vacation (VAC-05-001), Compensation (Referred June 17, 2005) i I Date 7-//- aDOS" The Planning and Development Committee recommends concurrence in the staff recommendation for the N 141h Street Vacation, located east of Lake Washington Blvd N and Gene Coulon Beach Park, to accept the appraisal and set compensation at $21,285.00 for the vacation (VAC-05-001). C'C-�� Dan Clawson, Chair �l Denis W. Law, Vice Chair 0 Marcie Palmer, ember cc: Lys Hornsby, Utilities System Director Karen McFarland, Technical Services Engineering Specialist CITY OF RENTON, WASHINGTON RESOLUTION NO. J%GD A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, APPROVING FINAL PLAT (SHAMROCK HEIGHTS H; FILE NO. LUA- 04-148FP). WHEREAS, a petition for the approval of a final plat for the subdivision of a certain tract of land as hereinafter more particularly described, located within the City of Renton, has been duly approved by the Planning/Building/Public Works Department; and WHEREAS, after investigation, the Administrator of the Planning/Building/Public Works Department has considered and recommended the approval of the final plat, and the approval is proper and advisable and in the public interest; and WHEREAS, the City Council has determined that appropriate provisions are made for the public health, safety, and general welfare and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, schools, schoolgrounds, sidewalks and other planning features that assure safe walking conditions for students who walk to and from school; and WHEREAS, the City Council has determined that the public use and interest will be served by the platting of the subdivision and dedication; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The final plat approved by the Planning/Building/Public Works Department pertaining to the following described real estate, to wit: See Exhibit "A" attached hereto and made a part hereof as if fully set forth 1 RESOLUTION NO. (The property, consisting of approximately 4.8 acres, is located west of Lyons Avenue NE, east of Jericho Avenue NE and north of NE 4 h Street) is hereby approved as such plat, subject to the laws and ordinances of the City of Renton, and subject to the findings, conclusions, and recommendation of the Planning/Building/Public Works Department dated June 20, 2005. PASSED BY THE CITY COUNCIL this day of 12005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2005. Approved as to form: Lawrence J. Warren, City Attorney RES. 1117:6/23/05:ma Kathy Keolker-Wheeler, Mayor 2 ORDINANCE NO. Exhibit A LEGAL DESCRIPTION PARCEL A: THE EAST 1/2 OF THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST W.M.; EXCEPT THE EAST 100 FEET OF THE SOUTH 150 FEET THEREOF; AND EXCEPT THE SOUTH 42 FEET THEREOF AS CONVEYED TO KING COUNTY FOR SOUTHEAST 128TH STREET BY DEED RECORDED UNDER KING COUNTY RECORDING NOS. 5755891 AND 5755892; SITUATE IN THE CITY OF RENTON, COUNTY OF KING, STATE OF WASHINGTON. PARCEL B: THE EAST 100 FEET OF THE SOUTH 150 FEET OF THE EAST 1/2 OF THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 5 EAST W.M.; EXCEPT THE SOUTH 42 FEET THEREOF AS CONVEYED TO KING COUNTY FOR SOUTHEAST 128TH STREET BY DEED RECORDED UNDER KING COUNTY RECORDING NO. 5755891; SITUATE IN THE CITY OF RENTON, COUNTY OF KING, STATE OF WASHINGTON. s� Lq�` TOf 900 MAY VALL OUN TY PARK S SgQU �O Q SE 116th ST vico -c SE 117th ST �u 900 �i SE 120th S Q N ST Q M SE 124th COALFEILD wL PARK Q TO 1-4 5 Q Q r P PARK & NE 4 th ST RIDE a I SE 132nd ST SE 13.3rd CT Q -SITE V/CINI T Y MA P NOT TO SCALE CITY OF RENTON, WASHINGTON ORDINANCE NO. 7- //- a aos' Agenda --Ef ens -A -± ev ised d4� 711-14 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING TITLE VI (POLICE REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY ADDING CHAPTER 6-27, RACE ATTENDANCE, THAT PROHIBITS RACE ATTENDANCE WITHIN A "NO RACING ZONE" AND IMPOSES CRIMINAL PENALTIES. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. A new Chapter 27, Race Attendance, of Title VI (Police Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby added, to read as follows: Chapter 6-27 RACE ATTENDANCE SECTION: 6-27-010 Definitions. 6-27-020 SOAR Orders. 6-27-030 Designated "No Racing Zones." * 6-27-040 Unlawful Race Attendance Prohibited. 6-27-050 Issuance of SOAR Orders. 6-27-060 Violation of SOAR Orders. 6-27-070 Severability 6-27-010 DEFINITIONS: 1 ORDINANCE NO. Unless the context clearly requires otherwise, the definitions in RMC Chapter 6-27 shall apply throughout this chapter. 1. "Public place" means an area, whether publicly or privately owned, generally open to the public and includes, without limitation, the doorways and entrances to buildings or dwellings and the grounds enclosing them, streets, sidewalks, bridges, alleys, plazas, parks, driveways, and parking lots. 2. "SOAR" is an abbreviation for "Stay Out of Areas of Racing." 3. "Unlawful race event" means an event wherein persons willfully compare or contest relative speeds by operation of one or more motor vehicles. 6-27-020 SOAR ORDERS: A SOAR order prohibits persons from engaging in racing or unlawful race attendance within a "No Racing Zone," as set forth herein, between the hours of 10:00 PM and 5:OOAM. 6-27-030 DESIGNATED "NO RACING ZONES": A. The areas designated herein are "No Racing Zones," between the hours of 10:00 PM and 5:00 AM: 1. Oakesdale Avenue SW, 1600 block to 4200 block 2. Lind Avenue SW, 700 block to 4200 block 3. East Valley Road, 1600 block to 4200 block 4. Thomas Avenue SW, 700 block to 1000 block 5. Houser Way N., 800 block to 1200 block 6. Maple Valley Highway, 1700 block to 5600 block 7. Powell Avenue SW, 700 block to 1000 block K ORDINANCE NO. B. These "No Racing Zones" include the locations listed in RMC 6-27-030.A, together with adjoining property areas (such as sidewalks, entryways, landscaped areas, and parking areas), if those adjoining areas are being used for racing or unlawful race attendance regardless of whether such property is a public place or is private property. These "No Racing Zones" shall be designated by the placement of clear and conspicuous signs at all highway entrances to the No Racing zone. At a minimum, these signs must include the following statements: "No Racing Zone"; "Race Attendance Prohibited"; and "RMC 6-27-040." 6-27-040 UNLAWFUL RACE ATTENDANCE PROHIBITED: A. It is unlawful for any person to enter or remain in a designated "No Racing Zone" between the hours of 10:00 PM and 5:00 AM if: 1) (S)he knows or should know that an unlawful race event is occurring, has occurred, or is about to occur; and 2) His or her intent in entering or remaining in the "No Racing Zone" is, in whole or in part, to observe, support or encourage an unlawful racing event. B. A violation of this Section is a misdemeanor. 6-27-050 ISSUANCE OF SOAR ORDERS: A. The Municipal Court may issue a SOAR order to any person charged with racing, unlawful race attendance, reckless driving associated with race activity, or trespass associated with race activity as a condition of pre-trial release, sentence, or deferred sentence. B. A person is deemed to have notice of the SOAR order when: The signature of either the person named in the order or that of his or her attorney is affixed to the bottom of the order, which signature shall signify the person named in the order has read the order and has knowledge of the contents of the order; or 3 ORDINANCE NO. 2. The order recites that the person named in the order, or his or her attorney, has appeared in person before the court at the time of issuance of the order. C. The SOAR order shall contain: 1. This warning: "Violation of this order is a criminal offense under RMC 6- 27-060 and will subject the violator to arrest." 2. This condition: "The person named herein shall not be present in a "No Racing Zone" between the hours of 10:00 pm and 5:00 am"; and 3. Any other condition the court determines should be imposed as a condition of pretrial release or condition of sentence, of the person named in the order. 6-27-060 VIOLATION OF SOAR ORDERS: A. It is unlawful for any person who is the subject of a SOAR order and who has notice of the SOAR order to: Violate a condition of the SOAR order; or 2. Fail to comply with any requirement or restriction imposed by the Court. B. In the event a police officer has probable cause to believe that a person has been issued a SOAR order as a condition of pre-trial release or a sentence imposed by the court and, in the officer's presence, the person is seen violating or failing to comply with any requirement or restrictions imposed upon that person by the court, the officer may arrest the violator without warrant for violation of the SOAR order and shall bring that person before the court that issued the order. C. A violation of Section 6-27-060.A is a gross misdemeanor and shall be punishable by a fine not to exceed $5,000 or imprisonment not to exceed more than one year, or both. 6-27-070 SEVERABILITY: 4