No preview available
HomeMy WebLinkAboutCouncil 08/15/2005AGENDA RENTON CITY COUNCIL REGULAR MEETING August 15, 2005 Monday, 7:30 p.m. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL - 3. SPECIAL PRESENTATIONS: a. Update from Port of Seattle Board President Bob Edwards b. Sound Transit Phase II Briefing c. Renton River Days Recap 4. PUBLIC HEARING Akers Farms Annexation - 60% Notice of Intent to annex petition and R-8 zoning for 13.3 acres located south of Puget Dr. S. and east of 108th Ave. SE, if extended 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and address for the record, SPELLING YOUR LAST NAME. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 8/8/2005. Council concur. b. City Clerk reports bid opening on 8/4/2005 for CAG-05-114, Riverview Park Bridge Renovation; six bids; engineer's estimate $185,000; and submits staff recommendation to authorize the use of excess budget from completed projects and award the contract to the low bidder, Marine Vacuum Service, Inc., in the amount of $207,500. Council concur. c. Development Services Division recommends adoption of the Federal National Incident Management System (NIMS), which provides a consistent nationwide approach to responding to and recovering from domestic incidents and is required by all local governments for future grant eligibility. Council concur. (See 10.d. for resolution.) d. Economic Development, Neighborhoods and Strategic Planning Department recommends a public hearing be set on 9/12/2005 to consider the proposed Park Terrace Annexation and future zoning, the boundaries of which were expanded by the Boundary Review Board from 7.65 to 80 acres. The site is located south of SE 112th St., if extended, and east of Anacortes Ave. NE to 144th Ave. SE. Council concur. e. Finance and Information Services Department recommends authorizing capital expenditures on the South Lake Washington roadway and SW 27th St. and Strander Blvd. extension projects in anticipation of reimbursement from the proceeds of tax-exempt bonds or other obligations. Refer to Finance Committee. f. Human Services Division recommends setting a public hearing on 9/19/2005 to consider the allocation of 2006 Community Development Block Grant funds as recommended by the Human Services Advisory Committee. Refer to Community Services Committee; set public hearing on 9/ 19/2005. (CONTINUED ON REVERSE SIDE) -g. Transportation Systems Division recommends approval of an agreement with Washington State Department of Transportation to accept funds in the amount of $38,435 for the Commute Trip Reduction program. Council concur. (See 10.c. for resolution.) h. Transportation Systems Division recommends approval of an agreement in the amount of $35,828 with King County Department of Transportation to provide Commute Trip Reduction services to 21 affected employers in the City of Renton for 2005-2006. Council concur. i. Transportation Systems Division recommends approval of the list of prioritized projects within Renton for inclusion in the Sound Transit Phase II work plan. Refer to Transportation (Aviation) Committee. j. Transportation Systems Division recommends approval of Supplemental Agreement No. 3 to CAG-03-033, agreement with Perteet Engineering, Inc. for the Strander Blvd. extension project, for construction management services in the amount of $110,846. Approval is also sought for a budget adjustment to the Transportation Fund to cover the construction costs. Refer to Transportation (Aviation) Committee. k. Utility Systems Division recommends approval of an agreement with R112 Engineering, Inc. in the amount of $229,608 to design the Hazen 565 Pressure Zone Reservoir, which will serve the Renton Highlands by providing 1 million gallons of additional water storage., Council concur. 8. CORRESPONDENCE 9. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Finance Committee: Vouchers; Financial Management Policies b. Public Safety Committee: Valley Special Response Team Interlocal Agreement Addendum* c. Transportation (Aviation) Committee: Cedar River Hangar Building Reversion to City Ownership 10. RESOLUTIONS AND ORDINANCES Resolutions: a. Federal Aviation Administration grant application for Airport Layout Plan update (Council approved via consent agenda on 7/18/2005) b. Set minimum daily rate for housing of jail inmates and authorize interlocal agreements (Council approved via Public Safety Committee report on 4/25/2005) c. WSDOT agreement for Commute Trip Reduction program (see 7.g.) d. Federal National Incident Management System (see 7.c.) e. Valley Special Response Team interlocal agreement addendum (see 9.b.) 11. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 12. AUDIENCE COMMENT COMMITTEE OF THE WHOLE -AGENDA (Preceding Council Meeting) Council Chambers 6:00 p.m. I-405 Corridor Program Update; 2006-2011 Capital Improvement Projects r RENTON CITY COUNCIL Regular Meeting August 15, 2005 Council Chambers Monday, 7:30 p.m. MINUTES Renton City Hall CALL TO ORDER Mayor Kathy Keolker-Wheeler called the meeting of the Renton City Council to order and led the Pledge of Allegiance to the flag. ROLL CALL OF TERRI BRIERE, Council President; DENIS LAW; DAN CLAWSON; TONI COUNCILMEMBERS NELSON; RANDY CORMAN; DON PERSSON; MARCIE PALMER. CITY STAFF IN KATHY KEOLKER-WHEELER, Mayor; JAY COVINGTON, Chief ATTENDANCE Administrative Officer; LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk; GREGG ZIMMERMAN, Planning/Building/Public Works Administrator; SANDRA MEYER, Transportation Systems Director; LESLIE BETLACH, Parks Director; MIKE WILSON, Interim Finance and Information Services Administrator; ALEX PIETSCH, Economic Development Administrator; LINDA HERZOG, Interim Assistant to the CAO; SONJA MEJLAENDER, Community Relations Specialist; COMMANDER TIM TROXEL, Police Department. SPECIAL Bob Edwards, Port of Seattle Commission President, gave an update on the PRESENTATIONS following Port of Seattle issues: the resolution of the third runway litigation at Transportation: Port of Seattle Seattle -Tacoma International Airport and creation of the Highline Forum; the Update opening of the new airport central terminal in May; the impacts of the potential relocation of Southwest Airlines to Boeing Field and the Port of Seattle's opposition to this action; the light rail airport link connection; the increase in cargo container and cruise ship business at Seaport; and the upgrade of Fishermen's Terminal and the Shilshole Bay Marina. Commissioner Edwards noted the 17% increase in the port's net revenues in 2004, and the potential of exceeding those 2004 revenues in 2005. He concluded that overall, the Port of Seattle is in good shape. In response to Council inquiries, Commissioner Edwards reported that the Seaport is able to handle a capacity of three cruise ships at a time, and explained that the advancements in cruise ship technology have increased the cruise ship business. Mr. Edwards further reported that the airport's third runway project is on course to be completed in 2008. Sound Transit: Phase 2 Update Sandra Meyer, Transportation Systems Director, reported that on August 12th, the Eastside Transportation Partnership (ETP) recommended approval of the Sound Transit amendments to Sound Move to allocate $19 million to the Rainier/Hardie and SW 27th St./Strander Blvd. projects, and the proposal will be presented to the South County Area Transportation Board (SCATBd) on August 17th. She introduced Joni Earl, Sound Transit Chief Executive Officer, who presented an overview of Sound Transit and Sound Transit 2. Ms. Earl reviewed the project list of all the capital programs at Sound Transit, and noted the growth in ridership since 2004. In regards to light rail, she reported that there are currently 14 miles under construction, and the Seattle - Tacoma International Airport link connection was recently approved. Ms. Earl also reported that of the 25 projects in the East King County Subarea, five projects are completed and in operation, seven projects are in construction, and the balance are in engineering and design. August 15, 2005 Renton City Council Minutes Page 289 Continuing with Sound Transit 2 (ST2), Ms. Earl stated that on July 7th, after many public hearings, the Sound Transit Board adopted six changes to its long- range plan, which was originally adopted in 1996. The changes increase the emphasis on serving the designated urban centers, and stick with commuter rail, light rail, and bus rapid transit transportation technologies. She reviewed the ST2 preliminary project lists for the East and South King County Subareas, and the timeline for setting the ST2 project priorities, determining the financial needs, and bringing the package to a public vote. Ms. Earl concluded by reviewing the project evaluation criteria, such as ridership, costs, reliability, system integration and customer experience, which the Sound Transit Board must consider when making a choice among competing transportation technologies. Mayor Keolker-Wheeler expressed her appreciation to Councilmembers Persson and Palmer for serving on SCATBd and ETP. Councilman Corman noted that the Transportation Committee will review on 9/1/2005 the list of prioritized projects within Renton for inclusion in the ST2 work plan. In response to Councilman Persson's inquiry regarding annexing areas to the Sound Transit District, Ms. Earl explained that per Sound Transit's policy, jurisdictions must want to be annexed. Community Event: Renton Community Relations Specialist Sonja Mejlaender introduced Bill Hulten, River Days Recap IKEA Renton River Days Board of Directors Chairman, who presented a report on the 2005 City of Renton community festival held during the week of July 19th through July 24th. Mr. Hulten thanked the City of Renton, the sponsors and contributors, the media partners, and the Renton service clubs for their assistance and support. He reviewed the festival events, activities, entertainment, and exhibitions that took place, such as Kids' Day, Art in the Park, Nibble of Renton, Library Book Sale, and the Skate Park Exhibition. In conclusion, Mr. Hulten expressed his appreciation for the many volunteers who contributed over 9,500 hours in planning for and assisting with the festival. PUBLIC HEARING This being the date set and proper notices having been posted and published in Annexation: Akers Farms, accordance with local and State laws, Mayor Keolker-Wheeler opened the 108th Ave SE & Puget Dr S public hearing to consider the 60% Notice of Intent to annex petition and R-8 zoning for the proposed 13.3-acre Akers Farms Annexation, located south of Puget Dr. S. and east of 108th Ave. SE, if extended. Alex Pietsch, Economic Development Administrator, reported that the site contains five single-family dwellings, and slopes downward from the southwest corner to the northern point at a 3% slope. The northern portion of the site contains an unclassified coal mine hazard area. In regards to the public services, he indicated that the site is within Fire District #40, the sewer service areas of Renton and the Soos Creek Water and Sewer District, the water service area of Soos Creek Water and Sewer District, and the Renton School District. Mr. Pietsch noted that the site is currently zoned R-8 (eight dwelling units per gross acre) in King County. Renton's Comprehensive Plan designation for the site is Residential Single Family, for which R-8 (eight dwelling units per net acre) zoning is proposed. Reviewing relevant City policies and Boundary Review Board criteria, he explained that this smaller than normal annexation is limited to the future development of 84 or fewer single-family lots and has poor connectivity to the City because of the power line corridor to the northeast. However, the annexation proposal is a potential catalyst for the annexation of a August 15, 2005 Renton City Council Minutes Page 290 larger area to the east, and will facilitate upgrading this portion of Benson Hill under City development standards. Continuing, Mr. Pietsch said the fiscal impact analysis indicates a surplus of $25,990 at full development, and an estimated one-time parks acquisition and development cost of $33,708. He noted that staff suggests Level 2 flow control for new development, and that the cumulative impact of recent annexations will eventually require more police staff. Mr. Pietsch concluded that the proposed annexation serves the best interests and general welfare of the City, particularly if the annexation facilitates higher quality development near Nelsen Middle School. Public comment was invited. Robert Ableidinger, 10908 SE 164th St., Renton, 98055, expressed his opposition to the inclusion of his property in the annexation proposal, which consists of approximately 2.5 acres and is located on the eastern edge of the site. He explained that he has been out of town for over three years, and did not have any input into whether he wanted to be a part of the annexation or not. Mr. Ableidinger asked that his property be removed from the annexation area. Additionally, he noted that it is difficult to afford and obtain building permits from the City of Renton. Mayor Keolker-Wheeler countered that Renton is known for its quick, easy, and predictable permit activity. Councilman Corman also noted the City's fast permit issuance process, and stated that he does not want to force Mr. Ableidinger to come into the City if he objects. Mr. Ableidinger noted the potential of developing more units on his property if it remained in King County. Mr. Pietsch stated that there may be a net reduction in Mr. Ableidinger's ability to develop his property if it were in Renton; however, the City's development fees are approximately an eighth of the cost of the fees in King County. In response to Mr. Corman's inquiry, City Attorney Larry Warren confirmed that at this point in the process, property can be withdrawn from a proposed annexation. Councilman Clawson expressed concerns regarding setting a precedence and creating holes or irregular boundaries if property were to be removed from an annexation area, in this instance or in any other, unless there were extreme circumstances. There being no further public comment, it was MOVED BY NELSON, SECONDED BY PALMER, COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. Moved by Clawson, seconded by Law, Council accept the Akers Farms 60% Direct Petition to annex, support future zoning consistent with the Comprehensive Plan's Residential Single Family land use designation, and authorize the Administration to submit the Notice of Intent package to the Boundary Review Board and prepare the relevant ordinances.* Councilman Corman noted the number of unanswered questions regarding Mr. Ableidinger's property and suggested staff review of the matter. Mayor Keolker-Wheeler pointed out that the Boundary Review Board is likely to add property to the boundaries of annexations, since King County is trying to divest itself of unincorporated areas. August 15, 2005 Renton City Council Minutes Page 291 City Clerk Bonnie Walton confirmed that at staffs recommendation, Council agreed to expand the Akers Farms annexation area to include the subject eastern parcel and abutting street right-of-way when the 10% petition was accepted and the circulation of the 60% petition was authorized on April 18th. Councilman Clawson urged Council to support the annexation as presented. Councilman Corman indicated there may be extenuating circumstances in this particular case. *MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL TABLE THE MOTION UNTIL THE NEXT COUNCIL MEETING ON 9/12/2005. CARRIED. ADMINISTRATIVE Chief Administrative Officer Jay Covington reviewed a written administrative REPORT report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2005 and beyond. Items noted included: • The annual Kennydale Splash Day, organized by Recreation Division lifeguards, was held on August I Ith. Eighty swimmers, 16 years and younger, competed in races and contests, in and out of the water. • The 39th session of the Renton Police Department Citizen's Academy begins September 13th. The academy meets for 12 weeks on Tuesdays, from 7:00 p.m. to 9:00 p.m., and interested individuals must apply by September 2nd. RECESS MOVED BY NELSON, SECONDED BY CORMAN, COUNCIL RECESS FOR FIVE MINUTES. CARRIED. Time: 8:52 p.m. The meeting was reconvened at 8:57 p.m.; roll was called; all Councilmembers present. AUDIENCE COMMENT T.C. Davis, 1615 S. Puget Dr., #D, Renton, 98058, referenced unfinished Citizen Comment: Davis - business item 9.c., the Transportation (Aviation) Committee report concerning Airport Hangar Buildings the recommendation to revert the Cedar River Hangar Limited Partnership's Reversion to City Ownership airport hangar buildings to City ownership. Mr. Davis expressed his opposition from Cedar River Hangar to the reversion, saying that the City should not be in the retail business. He Limited Partnership asked that the recommendation to approve this action be reconsidered, and that the City's related financial information be reviewed. (See page 294 for committee report.) Citizen Comment: Gannett - Jim Gannett, 14443 NE 61st St., Redmond, 98052, referring to the same topic Airport Hangar Buildings as the previous speaker, reviewed the proposed 15-year lease submitted by Reversion to City Ownership Cedar River Hangar Limited Partnership in May, and questioned the soundness from Cedar River Hangar of the City's financial information concerning the matter. He indicated that the Limited Partnership reversion will put the partnership out of business, and noted the revenue the City has received from the business over the course of its lease. Mr. Gannett stated his concerns regarding the reversion of private enterprises to public ownership, and expressed his unhappiness with the reversion recommendation and the City's handling of businesses as the Airport. (See page 294 for committee report.) CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the listing. Council Meeting Minutes of Approval of Council meeting minutes of 8/8/2005. Council concur. 8/8/2005 August 15, 2005 Renton City Council Minutes Page 292 CAG: 05-114, Riverview Park City Clerk reported bid opening on 8/4/2005 for CAG-05-114, Riverview Park Bridge Renovation, Marine Bridge Renovation; six bids; engineer's estimate $185,000; and submitted staff Vacuum Service recommendation to authorize the use of excess budget from completed projects and award the contract to the low bidder, Marine Vacuum Service, Inc., in the amount of $207,500. Council concur. Development Services: Federal Development Services Division recommended adoption of the Federal National National Incident Management Incident Management System (NIMS), which provides a consistent nationwide System approach to responding to and recovering from domestic incidents and is required by all local governments for future grant eligibility. Council concur. (See page 295 for resolution.) Annexation: Park Terrace, SE Economic Development, Neighborhoods and Strategic Planning Department 112th St & Anacortes Ave NE recommended a public hearing be set on 9/12/2005 to consider the proposed Park Terrace Annexation and future zoning, the boundaries of which were expanded by the Boundary Review Board from 7.65 to 80 acres. The site is located south of SE 112th St., if extended, and east of Anacortes Ave. NE to 144th Ave. SE. Council concur. Finance: Bond Proceed Finance and Information Services Department recommended authorizing capital Reimbursement, S Lake WA expenditures on the South Lake Washington roadway and SW 27th St./Strander Roadway & SW 27th Blvd. extension projects in anticipation of reimbursement from the proceeds of SdStrander Blvd Extension tax-exempt bonds or other obligations. Refer to Finance Committee. Capital Expenditures Human Services: 2006 CDBG Human Services Division recommended setting a public hearing on 9/19/2005 Funds Allocation to consider the allocation of 2006 Community Development Block Grant funds as recommended by the Human Services Advisory Committee. Refer to Community Services Committee; set public hearing on 9/19/2005. Transportation: Commute Trip Transportation Systems Division recommended approval of an agreement with Reduction Program Grant, Washington State Department of Transportation to accept funds in the amount WSDOT of $38,435 for the Commute Trip Reduction program. Council concur. (See page 295 for resolution.) Transportation: Commute Trip Transportation Systems Division recommended approval of an agreement in the Reduction Program Services, amount of $35,828 with King County Department of Transportation to provide King County Commute Trip Reduction services to 21 affected employers in the City of Renton for 2005-2006. Council concur. Sound Transit: Phase H Work Transportation Systems Division recommended approval of the list of Plan, Renton Prioritized prioritized projects within Renton for inclusion in the Sound Transit Phase 2 Project List (ST2) work plan. Refer to Transportation (Aviation) Committee. CAG: 03-033, SW 27th Transportation Systems Division recommended approval of Supplemental SdStrander Blvd Extension Agreement No. 3 to CAG-03-033, agreement with Perteet Engineering, Inc. for Design, Perteet Engineering the SW 27th St./Strander Blvd. extension project, for construction management services in the amount of $110,846. Approval was also sought for a budget adjustment to the Transportation Fund to cover the construction costs. Refer to Transportation (Aviation) Committee. Utility: Hazen 565 Pressure Utility Systems Division recommended approval of an agreement with RH2 Zone Reservoir Design, R112 Engineering, Inc. in the amount of $229,608 to design the Hazen 565 Pressure Engineering Zone Reservoir, which will serve the Renton Highlands by providing 1 million gallons of additional water storage. Council concur. August 15, 2005 Renton City Council Minutes Page 293 MOVED BY BRIERE, SECONDED BY LAW, COUNCIL APPROVE THE CONSENT AGENDA AS PRESENTED. CARRIED. UNFINISHED BUSINESS Council President Briere presented a Committee of the Whole report Committee of the Whole recommending concurrence in adoption of the following annexation policies Annexation: Policy and strategies: 1. Council affirmed the strategy in the 2006-2011 City Business Plan and Goals to "Promote annexation where and when it is in the best interest of Renton." 2. The City should institute a fee for annexations to help cover administrative costs. 3. Develop a methodology to address levels of services (and proportionate staffing) through a review of annexation growth during the annual budget process. 4. The City should continue to work with the State Legislature to identify tools to reduce the negative financial impacts of annexation. 5. The City should continue the practice of requesting that the Boundary Review Board expand the boundaries of petition -driven annexations. 6. On the East Renton Plateau: • Incremental annexation of the area should continue at the adopted density and development standards. • Staff should develop a strategy for annexation and provision of services to this area in the most efficient and cost-effective manner. 7. Incremental annexation of the Talbot Ridge/Springbrook Watershed areas should continue at the adopted density and development standards, particularly in areas where the City owns park lands or is the established provider of sewer service. 8. The City should work with the Boundary Review Board to expand the boundaries of the proposed Maplewood Addition annexation to include the entire SR-169 Corridor, including Maplewood Ridge Estates. At a minimum, the City should ask the Boundary Review Board to remove this area from the proposed Fairwood incorporation. 9. The Council would like more information about the long-term fiscal impacts of annexing the West Hill before any decisions are made about annexation or establishing this area as a new potential annexation area. 10. The Council would like more information about the long-term fiscal impacts of annexing the Fairwood/Cascade area before any annexation of this area occurs. Staff should not actively promote annexations east of the Benson Rd. S./108th Ave. SE commercial area until the financial analysis is complete. MOVED BY BRIERE, SECONDED BY CLAWSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. August 15, 2005 Renton City Council Minutes Page 294 Public Safety Committee Public Safety Committee Chair Law presented a report recommending Police: Valley Special concurrence in the staff recommendation to approve an addendum to the Valley Response Team Interlocal Special Response Team interlocal agreement for the purpose of establishing a Agreement Addendum, CAG- process that will assist the participating agencies in processing and responding 03-080 to claims and lawsuits. The Committee further recommended that the resolution authorizing the Mayor and City Clerk to sign the addendum be presented for reading and adoption. MOVED BY LAW, SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. (See page 295 for resolution.) Finance Committee Finance Committee Chair Persson presented a report recommending Finance: Financial concurrence in the staff recommendation to approve the Financial Management Management Policies Policies, and to annually review the policies to identify any needed changes. The Committee further recommended that these policies be included in the Mayor's proposed 2006 Budget document that will be presented to the City Council at the end of October 2005. MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. Councilman Persson invited Mike Wilson, Interim Finance and Information Services Administrator, to give a briefing on the Financial Management Policies. Mr. Wilson emphasized that the financial health and welfare of the City is highly dependent upon establishing and maintaining sound, financial - planning objectives and strategies of implementation. He explained that the policies contain ten sections that address the financial philosophy of the City from the budget process to policies concerning revenues, expenditures, fund balances, debt management, and cash flow. Mr. Wilson noted the amount of time and effort that went into the development of the policies, and stated that the policies are not only comprehensive but will address the future health and financial welfare of the City for a long, time to come. Mayor Keolker-Wheeler expressed her appreciation to Mr. Wilson for all his hard work in getting things in order for the new Finance and Information Services Administrator. Transportation (Aviation) Transportation (Aviation) Committee Chair Palmer presented a report Committee recommending concurrence in the staff recommendation to approve the Airport: Hangar Buildings reversion of Cedar River Hangar Limited Partnership's hangar buildings to City Reversion to City Ownership ownership on 9/l/2005, and apply the City's monthly hangar rental rates to the from Cedar River Hangar Cedar River Hangars. MOVED BY PALMER, SECONDED BY PERSSON, Limited Partnership COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. RESOLUTIONS AND The following resolutions were presented for reading and adoption: ORDINANCES Resolution #3764 A resolution was read authorizing the Mayor and City Clerk to execute the Airport: Layout Plan Update, Federal Aviation Administration's Airport Improvement Program grant FAA Grant application and acceptance documents to help implement the Airport Layout Plan and update of the Airport Base Map, and authorize the airport manager as the City's official representative in this matter. MOVED BY PALMER, SECONDED BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. August 15, 2005 Renton City Council Minutes Page 295 Resolution #3765 A resolution was read setting a minimum daily rate of $70 for the housing of Police: Jail Booking Fee, Jail jail inmates from other King County cities. MOVED BY LAW, SECONDED Booking Interlocal BY NELSON, COUNCIL ADOPT THE RESOLUTION AS READ. Agreements CARRIED. Resolution #3766 A resolution was read authorizing the Mayor and City Clerk to enter into an Transportation: Commute Trip interlocal cooperative agreement with the Washington State Department of Reduction Program Grant, Transportation entitled "Commute Trip Reduction Implementation Agreement." WSDOT MOVED BY BRIERE, SECONDED BY PALMER, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Resolution #3767 A resolution was read adopting the Federal National Incident Management Development Services: Federal System (NIMS) for the City of Renton. MOVED BY LAW, SECONDED BY National Incident Management CLAWSON, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. System Resolution #3768 A resolution was read authorizing the Mayor and City Clerk to enter into an Police: Valley Special addendum to the interlocal cooperative agreement for the Valley Special Response Team Interlocal Response Team, regarding the processing of claims. MOVED BY LAW, Agreement Addendum, CAG- SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION AS 03-080 READ. CARRIED. NEW BUSINESS MOVED BY BRIERE, SECONDED BY CORMAN, COUNCIL REVISE THE Council: Committee Meeting MONDAY COMMITTEE MEETING TIMES STARTING 9/19/2005 AS Date & Times, Council & FOLLOWS: FINANCE COMMITTEE NEW REGULAR START TIME AT COW Meeting Time 5:30 P.M. THE SECOND AND FOURTH MONDAY OF EACH MONTH, COMMUNITY SERVICES COMMITTEE NEW REGULAR START TIME AT 5:00 P.M. THE SECOND AND FOURTH MONDAY OF EACH MONTH, AND PUBLIC SAFETY COMMITTEE NEW REGULAR START TIME AT 5:30 P.M. THE FIRST AND THIRD MONDAY OF EACH MONTH. COUNCIL ALSO AUTHORIZE THE IMPLEMENTATION OF THE NEW COMMITTEE OF THE WHOLE (6:00 P.M.) AND COUNCIL MEETING (7:00 P.M.) START TIMES ON 9/19/2005. COUNCIL CONCUR. Appeal: Sunset Bluff City Attorney Larry Warren announced that he received a proposed settlement Preliminary Plat, SR 900 LLC agreement from SR 900 LLC and Quarry Industrial Park LLC, and Herons & Herons Forever, PP-04-002 Forever regarding the Sunset Bluff development project (PP-04-002), which changes three of the conditions imposed by City Council as part of the project's approval process. He explained that the first condition concerning seeding of the area with various grasses, wildflowers, and forbs will now include the actual planting of trees and shrubs. The second condition concerns the fencing around the property, and the third condition concerns the stormwater detention and treatment. Continuing, Mr. Warren explained that if the conditions are acceptable the lawsuit will be dismissed, which includes not only the Land Use Petition Act but also the present pending appeal to the court of appeals that was filed by the project developer. MOVED BY LAW, SECONDED BY CORMAN, COUNCIL AUTHORIZE THE MAYOR TO SIGN THE SETTLEMENT AGREEMENT. CARRIED. Transportation: Monster Rd Councilman Persson requested an update on the Monster Rd. Bridge repair Bridge Repair Project project and whether the insurance company has paid. August 15, 2005 Renton City Council Minutes Page 296 Community Services: Thomas Councilman Persson requested review of whether a gate is needed for security Teasdale Park Gate Installation purposes at Thomas Teasdale Park. Mayor Keolker-Wheeler assured that the Administration is reviewing the matter. AUDIENCE COMMENT Jim Gannett, 14443 NE 61st St., Redmond, 98052, spoke on the Council's Citizen Comment: Gannett - decision to approve the reversion of the Cedar River Hangar Limited Airport Hangar Buildings Partnership's airport hangar buildings to City ownership. Mr. Gannett stated Reversion to City Ownership that the partnership never received a counter offer from the City to be able to from Cedar River Hangar determine what the City wanted. Limited Partnership ADJOURNMENT MOVED BY PERSSON, SECONDED BY NELSON, COUNCIL ADJOURN. CARRIED. Time: 9:35 p.m. ij. UJQ� Bonnie I. Walton, CMC, City Clerk Recorder: Michele Neumann August 15, 2005 • RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR Office of the City Clerk COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING August 15, 2005 COMMITTEE/CHAIRMAN DATE/TIME AGENDA COMMITTEE OF THE WHOLE (Briere) COMMUNITY SERVICES (Nelson) FINANCE (Persson) PLANNING & DEVELOPMENT (Clawson) PUBLIC SAFETY (Law) TRANSPORTATION (AVIATION) (Palmer) UTILITIES (Gorman) MON., 8/22 No Meeting (Council Holiday) MON., 8/29 No Meeting (5th Monday) MON., 9/05 No Meeting (Labor Day) MON., 9/12 Highlands Sub -Area Plan 6:30 p.m. MON., 9/12 CANCELLED MON., 9/12 Vouchers; 5:30 p.m. Morris Ave. Townhomes Fee Waiver Request THURS., 8/18 THURS., 9/01 THURS., 8/18 CANCELLED CANCELLED CANCELLED THURS., 9/01 Trans -Valley Intelligent Transportation 3:00 p.m. Systems Project Interlocal Agreement; Sound Transit Phase II Work Plan Renton Prioritized Projects List; SW 27th St./Strander Blvd. Extension Supplemental Agreement with Perteet THURS., 8/18 CANCELLED THURS., 9/01 BDJS Associates Request for Utilities 4:00 p.m. Oversizing Reimbursement NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council Conference Room unless otherwise noted. 2005 1 KEA Renton river River Days dw e14pMkMMfAbMRW SIJ( Thanks to the following City 'F Departments for their support: 3" -Community Services (Parks, Recreation, Maintenance, Facilities) -Planning, Building, & Public works (City Shops, Transportation, Development Services) -Mayor's Office -Fire -Police am t.es d ye Slide S Sponsors and New Contributors 100% retention of sponsor contributions from 2004 to 2005 We welcomed new event sponsors in 2005: ,Creative Workspace -Delidous Dish Hyogo Business and Cultural Center Marcie Ma)rwell. Windermere Realtor ,Qwcst Seafair/Boeing Community Grant .Swedish Pediatric Specialty Care -Valley Medical Center Children's Therapy WAR tvv _ Valley Orthopedic Associates-Proliance .,�-� a Surgeons. Inc. SI�F 2 2005 IKEA Renton River Days Board of Directors x. Bill Hutten, Penton School District, Chairman Dennis Culp. City of Renton ,. Vicki Hart, Banner Bank Mark Kottan, Dunn Lumber Victor Karpiak. First Savings Bank of Renton a Jerry K.avesh. Renton Western Wear T. Toni Nelson, Penton City Council - Marc Ogren, Accent Print Bonnie Rerecich, City of Renton r Tim Seaing. RSM McGladrey, Festiva! Treasurer Suzanne Thompson, McLendon Hardware t.er =Sonia Mejlaentler, Festival Coordinator Thanks to the following 2005 festival sponsors: 2005 TITLE SPONSOR 2005 CO-SPONSORS First Savings Bank of Renton McLendon Hardware Rotary Club of Renton Waste Management FREE SHUTTLE SERVICE Shuttle Express i tii0 day •su+m,Weevewra Ilk Media Partners Print Media Renton Reporter King County Journal Newspapers Radio KJR 950 AM KUBE 93 FM KJR 95.7 FM STAR 101.5 FM — Parade Announcer. Kent Phillips I[T H.er a+e+du. sd+m�i�e I S Ide -7 '{"TM Sponsor a Child • The Sponsor a Child program, in its third year, raised $465 !�+`ai.aa ddi aro Miy f:yip.Yrs ., . -At $5 a child, the contributions sponsored 93 children Vim �y�v rimier i1RY d ny Slue 9 Kick -Off Banquet ".� Awards Outstanding Service Award Recipient • Pat O'Dell, chairperson Art in the Pak (Arts and Crafts booths) • $1,000 Scholarship Recipient • Carrie Pofter. 2005 Hazen High School Graduate, received the Doug Kyes Art Scholarship Award sponsored by Creative Workspace E.M pv#rimier S I3e I( Free Events and Activities for Kids -Fire Department Activities -Chalk Art Contest. Piazza Renton, Allied Arts & Savren Escrow Services .Caricaturist -Pony Rides; Renton Western Wear -Magician -Dance- Entertainment -Kids'Photo ID Cards. Savren Escrow and Puget Sound Energy, over 1,800 free photo ID cards produced SI ( de 8 Kick -Off Banquet sponsored by Southport SECO Development -Banquet Location -Attendees boarded the Waterways Cruises yacht Emerald Star from the dock at The Bristol at Southport. The cruse lasted three hours. traveling around Mercer Island and north to Medina. -Banquet Attendance -Approximately 150 attendees, most of whom participated in this year's theme by wearing nautical clothing or their favorite Renton River Days tee shirt. 6- (Je I0 Free Events and Activities for Kids •Old McLendon Petting Zoo -Lego Piayzone, Marne Maxwell& s Renton Community Foundation -Lowe's Kids' Clinic Booth - -Strolling Balloon Artist -Strolling Stilt Walkers •Inflatables -� •Children's Arts and Crafts Booth f,N ^+` i' -Junk Chimes xi �n� riper Ci�,,k- IM days Free Events and Activities for Kids -Kids' Day. Wizards of the Coast Wenatchee Youth Circus, Bank of Amenra Pacific Science Center Blood and Guts Exhibit, Baze Chiropractic -Face Painting, Back to Health Chiropractic -Trout Pond, Freddie's Club � f JMYVMWw 'RM'b R?.ems.. .�>.... ,e..S, 2 SIje 13 Pony Rides sponsored by Renton Western Wear 230 rides per day, with some people going more than once or multiple times Watered down the infield, which made it cooler For the horses and kept dust down for the kids on ponies and the n. Sunday car show attendees t, also using Cedar River Park Art Events r. > All Teen Musical ,,. Grease Art in the Park: Alaska USA Federal Credit Union • 115 arts and crafts booths Chalk Art Contest: Allied Arts, Piazza Renton & E k Savren Escrow Services �2 ; • 30 youth participants • 3 dozen adult participants Entertainment Over 55 different entertainment -�' groups contracted to perform, featuring 413 performers at the ` festival ' ridgy+ R ¢ n !p0 &�r7ryala Scar - r Celebrating 20 Years! River Days Parade Sponsored by Saturn of Renton V SO-e IG .s s ive` �''.i>_u day �en•¢w>r.•:.ovw•d •125 entries •4,000 participants • Many colorful and unique floats, including the Mayor's Trophy winner, the Daffodil Festival Float, the Filipino Youth Association Drill Team, and the Seafair Pirates, More Art Events Renton Annual Art Show 276 entries lured. 102 accepted into show • $4,000 of art sold Quilt Exhibition: Cedar River Quilters • Over 50 items on display including quilts, table runners, placemats, vests, bags and other quilted gift items • Four possible ca:egones to enter. Large. small, Guild Challenge. and People's Choice Entertainment Sponsors Main Stage Entertainment: Bob Bridge Auto Center Art in the Park Stage: Renton Village Merchants Association Jazz at the Piazza: Hudson Designer Portraits & Piazza Renton Slide (9 Skate Park Exhibition sponsored by Skate Barn West On Friday afternoon pro -skateboarders and inline skate pro -riders took to the Skate Park ramps and wowed crowds with their amazing tricks! Boatstock and Wakeboard Invitational There were 20 exhibitors and approximately 50 boats More than 700 boat rides and 2,000 passengers, doubling participation from 2004 P,t1 s.er NA VW S1,dc c2,C) Urban Energy and Entertainment Friday evening entertainment planned with urban feel in mind Teen rock `n' roll band, �� _ break dancing; a cappella group, and hip hop performance appealed to a younger crowd while maintaining a family feel (S0C C� 0/� "j Sports Events 22i River Days Run 4 Kids: Swedish. Pediatnc Specia ty Care Valley Medcal Center Children's Therapy Valley Orthopedics Associates-Proriance Surgeons, Inc. Wizards of the Coast, tnc. 175 runners Sam Chastain Memorial Golf Tournament: US Bank 82 goiters (23 teams) Soccer Tournament: The Delicious )Ash 64 teams. 648 competitors Estimated 2,500 spectators Volkssport 5km & 10km Fun Walks: Pacific Medical Centers Interlaken Trailblazers Cat yypp+���r rime r 258 partiaparts i!l614ti days ,�nrrnye.t+is q, Boatstock and Wakeboard Invitational •14 wakeboarders competed in this year's invitational -Competitors ranged from professional to amateur and included a Renton resident 2 .t� " Vintage Lincoln Mini Concours F • 25 cars; featuring Lincoln Zephyrs, Lincoln Continentals, Town Cars and Mark Series from 1937 through 1987. �silil�it day• -� '� ar Nam,. F ,(•�dda a xs�c•or�we�.:a s1(de aR Exhibitors • 38 Kids' Day Exhibitors • 50 Weekend Exhibitors I Best Decorated Booth Contest &, ` Winners: First Place: Freddie's Club Second Place: American Legion Third Place: Azteca Boxing Club People's Choice: St. Anthony's iia Lions Club Health Screening Van - 9 Offered at Kids' Day, Senior Picnic, and throughout the weekend in Liberty Park • Served 398 people • PIMA Medical students volunteered 80+ hours kR+''a f�9li (5/11( q � BMW Club's 25th Annual Concours d'Elegance 150 BMWs on display 300 BMW Club members and guests in attendance Event donation of $600 to the Renton Lions Club. z" k,matV Library Book Sale R E `✓ -i -Revenue of $4,890 -Record Sales -Rewarding, but all consuming project for Friends of the Library volunteers ..�.�� ti.w and staff. 5/,J,r 30 Rubber Ducky Derby a a sponsored by Rotary Club of Renton Now a More than 3,400 tickets sold you $16,250 raised to be used to support the Renton community Beneficiaries include •NW Burn Foundation PAR c ad.ar -Salvation Army Food Bank -Communities In Schools of Renton 5 50e 31 Thank you to Renton ' Service Clubs! Renton Rotary - Rubber Ducky ,.> Derby Renton Lions Club - Pancake Breakfast and Health Screening Van Renton Kiwanis and Greater Renton Kiwanis - Providing food vendor booths on Kids' Day ri.or Renton Key Club - Monitoring dining tent is WY 33 An Amazing Event Volunteer Planning and Participation (Festival Volunteer Program sponsored by EZ Cash Super Pawn) 200 committee volunteers, and 2,500 hours of time planning the festival 650 volunteers during festival week, contributing 7,000 hours Volunteers help set up art shows, sell souvenirs, coordinate recreational events. and assist small children through inflatables. During festival weekend, Renton Historical Museum volunteers host an early morning �a y; coffee, juice and pastry table. river 'yidey Mark Your Calendars... The dates for the 21 St Annual IKEA Renton River Days are: July 18-23, 2006! 81 J-C 3g, ' Festival Evaluation -Evaluation form given to attendees in the [ park, participants, exhibitors, food vendors, entertainers, volunteers, and committees -Feedback and suggestions extremely important and valuable -These 'report cards' help festival planners and volunteer committees with new ideas, special features and improving logistics showcasing Renton at its best -Form can be accessed on the website at I.er ivww.rentonriverdays.org Estimated Net Proceeds 1 $37,025.00 Charitable Donations Communities in Schools or Renton Sam Chastain rdemoral Scholarship Fund w--�- -*-. ALS Foundation Renton KiwanisXey Club And more.. $8,350.00 Juried Art Awards, Art Scholarships, Contest Awards and Prizes Art it the Park .Awards Annual An Show Awards Doug Kyes Art Scholarship Municipal Arts Commission Coloring Contest Prizes Chalk Art Prizes Quitt Show Prizes P-mvd•y $45,375.00 Total w C Y AKERS FARMS ANNEXATION PUBLIC HEARING COUNCIL CONSIDERATION OF PROPOSED ANNEXATION WITH R-8 ZONING August 15, 2005 The City is in receipt of a 60% Direct Petition to annex from property owners in the proposed Akers Farms annexation area. This petition has signatures representing 60% of the area's 13.3- acres. The subject site is within the City's Potential Annexation Area and is designated Residential Single Family (RS) on the City's Comprehensive Plan Land Use Map. It is bordered by the City limits on its southern and western boundaries and lies generally between 140th Avenue SE, if extended, on the west and north by the City of Renton. Nelson Middle School is immediately to the west (1081h Avenue SE, if extended) and Puget PowerBPA power line easements define its northern boundary. Major vehicular access is from Benson Road South and SE 1681h Street. This site currently has King County's R-8 zoning and there are five single-family detached dwellings on it. The City's proposed zoning is R-8 (8 units per net acre). This zoning is somewhat less dense than that of County's R-8 zone. The latter can be easily bonused up to 12 units per gross acre, which is more than 50% denser than Renton's 8 units per net acre. Renton's R-8 zone only allows single-family detached dwellings whereas King County's R-8 zone also allows attached dwellings such as townhouses. The King County Department of Assessments certified the 60% Direct Petition to Annex on June 7, 2005. Council is now being asked to consider whether it wants to accept the certified 60% Direct Petition to Annex and, if so, whether it wants to consider R-8 zoning for the subject area, assuming it is approved by the Boundary Review Board. Specifically, the Administration is asking Council, if it accepts the 60% Petition, to support R-8 zoning, authorize it to forward the Notice of Intent package to the Boundary Review Board for King County for their mandatory 45-day review and, authorize it to begin preparing ordinances for the rezoning and annexation of the site for later Council consideration. Hearing Handout 8-15-05.doc\ S 18th S 27th St 161st St � 11■iil MANOR ■ ■wit:■■. ©�� Proposed Akers Farms Annexation o 600 1200 Figure 1: Vicinity Map A, Laxuwnuolk��kg+sn:,�t.kei; .k.x?taadak` sryuclYaacgc — cli Units I : 7200 "`` n°"* ," "'• � Proposed Amex. Area e_.. �•r+ay nm Hearing Handout 8-15-05.doc\ Existing Conditions - Vicinity r. Located immediately east of Nelson Middle School Located east of City boundary at 108"' Avenue SE, if extended Vicinity Map Existing Conditions • PAA - Within Renton's Potential Annexation Area e Location — East of Benson Road S and south of Puget Drive SE • Size -± 12.42 acres, excluding abutting street ROW • Uses - Five existing single-family dwellings • Boundaries - site abuts Renton on its western, northern and northeastern boundaries. It abuts SE 164'^ Street on the south Existing Conditions - Structures a Currently five single- z; family detached houses on site NI t l� Structures Map z. ,o Existing Conditions - Topography Site slopes downward from SW . t- comer to northern point at 3% slope V+, Topography Map i t ii Existing Conditions - Environmental ■ Topography — ± 3°/. slope from south to north ■ Environmental constraints — Unclassified coal mine hazard area on northern portion of site V 1 Looking northeast at western edge of site from Nelson Middle School showing slope to north View looking bolting northeast towards site from corner of S 276 Street and 108° Avenue SE Existing Conditions - Public Services .LIM • District 40 • Utilities • Sewer provided by both Renton Wastewater Wiliy and Soos Creek Water a Sewer District • Water provided by Soos Creek Water & Sewer District ls ■ Wi hin Renton School District FA King County Comp Plan Designation and Current Zoning K.C. Land Use Map - '_ Urban Residential, 4.12du/ac _ 1 K.C. Zoning - R-8 - Residential 8 du/Loss ac Site County Zoning Map Relevant Comprehensive Plan Annexation Policies • Policy LU-378. Encourage annexation of all territory within City's PAA as shown on adopted land use map • Policy LU-386. Promote annexation for those who use City services or would impact City infrastructure • Policy LU-388. Area should include entire neighborhood rather than dividing it between jurisdictions Issues + Disadvantages: Smaller than normal annexation (13.3 acres) * Future development limited to 84 or fewer s.f. lots • Poo connectivity to rest of City because of power line corridor to northeast • Advantages: Potential catalyst for annexation of larger un-incorporated area to the east (last annexation in 1983) * Would facilitate upgrading this portion of Benson Hill under City development standards Renton Comp Plan Designation and Proposed Zoning Renton Comp Plan Land Use Map - Residential Single Family Likely Renton zoning - R-8 (8 du/net acre) Site Renton Comprehensive Plan Relevant Boundary Review Board Criteria ■ Preservation of natural neighborhoods — more likely to create new neighborhood than preserve existing area ■ Use of physical boundaries including highways and land contours — uses existing City boundaries and energy transmission corridor ■ Creation and preservation of logical service areas — many service areas do not change as a result of this annexation ■ Prevention of abnormally Irregular boundaries — no abnormally irregular boundaries result from annexation ■ Incorporation or annexation to cities of unincorporated areas which are urban in character — area is within urban growth boundary and therefore considered to be urban in character Fiscal Impact Analysis ■ General cost and revenue implications Assumes potential of ± 84 single-family homes at full development based upon R-8 zoning Assumes five existing homes will be replaced Assumes average new dwelling assessed value of $350,000 • Fiscal Impact Analysis as Proposed Estimated one-time Parks Acquisition and Development Cost of $33,708 attributable to this annexation. Conclusion, continued * Surface Water suggests "Level 2" flow control for new development * No major service issues identified although Police and others note cumulative impact of recent annexations will eventually require more staff * Best interests and general welfare of City served, particularly if it facilitates higher quality development near Nelson Middle School Conclusion • Generally consistent with City annexation policies • Consistent with City policies for medium density single-family rezones • Generally consistent with Boundary Review Board criteria • Potential catalyst for further redevelopment of area • Projected revenue surplus at build -out The Administration recommends that Council: ■ Accept the Akers Fame Annexation 600/6 Direct Petition to Annex for the 13.3 acre site, n Support future zoning consistent with the Comprehensive Plan Residential Single Family land use designation, ■ Authorize Administration to forward Notice of Intent package to the Boundary Review Board for its 45-day mandatory review, and n Authorize Administration to begin preparing relevant zoning and annexation ordinances for future Council consideration if the BRB approves this annexation 0 CITY OF RENTON MEMORANDUM DATE: August 15, 2005 TO: Terri Briere, Council President Members of the Renton City Council FROM: Kathy Keolker-Wheeler, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities, the following items are worthy of note for this week: ADMINISTRATIVE/JUDICIAL/LEGAL SERVICES DEPARTMENT • Election Day is coming; don't forget to register to vote. To be eligible to vote, you must be 18 years of age or older, a citizen of the U.S., a resident of the state, county, and precinct for 30 days immediately preceding the election, and registered for 30 days before the election. Voter registration forms and absentee ballot request forms are available at the City Clerk's Office in Renton City Hall, Renton Public Libraries, public schools, fire stations, and on the City's website at www.ci.renton.wa.us. For more information about voting call the City Clerk's Office at 425-430- 6510. COMMUNITY SERVICES DEPARTMENT • McKnight Middle School was the site of the annual tennis carnival on Tuesday, August 9th. Sixty tennis players, ages 7 to 16, participated in drills, games, and contests. This event is funded through the Pacific Northwest Chapter of USTA. • The annual Kennydale Splash Day, organized by Recreation Division lifeguards, was held on Thursday, August 11`h. Eighty swimmers, 16 years and younger, competed in races and contests, in and out of the water. The event is always a favorite with the neighborhood and day camps. • The Lake Washington Lifeguard Challenge Cup will be held Thursday, August 181h, at Madison Park. Recreation Division will be represented by two teams competing in races and skills challenges. Last year, Renton lifeguards took first place in the first aid challenge. • The community is invited to view the Final Master Plan for Heather Downs Park at a meeting on Tuesday, August 16th, at 7:00 p.m., at Highlands Neighborhood Center, located at 800 Edmonds Avenue NE. The plan's design has incorporated community, Park Board, and City Council input, as well as suggestions from previous public meetings. Come view the master plan of this new park and let the City know what you think. For more information, call 425-430-6617. • Members of the Kennydale Neighborhood Association will take part in a volunteer effort to help install new playground equipment at Kennydale Lions Park on Saturday, August 271h. The final playground structure will be dedicated during the Kennydale neighborhood picnic on Wednesday, September 71h, and representatives from the City, Starbucks, and other partnering agencies will be on hand to participate. Administrative Report August 15, 2005 Page 2 PLANNINGBUILDING/PUBLIC WORKS DEPARTMENT • On Friday, August 12th, the Eastside Transportation Partnership (ETP) heard a presentation given by Sound Transit on the Change to Sound Move to allocate $19 million to the Hardie/Rainier and the SW 27`h/Strander projects. Councilman Persson, the City of Renton's ETP representative, spoke in favor of this proposal. ETP passed a unanimous motion to send a letter to Sound Transit supporting the proposal. On August 17`h, the proposal will be presented to the South County Area Transportation Board (SCATBd) for their support, and is scheduled to be presented to the Sound Transit Board on or around September 151h for final adoption. POLICE DEPARTMENT • Have you ever been interested in how the Police Department really works or wonder what officers do during their shift? You are invited to find out. The 391h session of the Renton Police Department Citizen's Academy begins September 13`h. The academy will meet for 12 weeks on Tuesdays, from 7:00 to 9:00 p.m. Individuals interested in participating must apply by September 2nd. For more details, call 425-430-7520. CITY OF RENTON COUNCIL AGENDA BILL SUBMITTING DATA: Dept/DivBoard... City Clerk Staff Contact...... Bonnie Walton SUBJECT: Bid opening on 8/4/2005 for CAG-05-114, Riverview Park Bridge Renovation Project EXHIBITS: Staff Recommendation Bid Tabulation Sheet (six bids) AI #: ; OF: August 15, AGENDA STATUS: Consent......... X Public Hearing.. Correspondence.. Ordinance....... Resolution...... Old Business.... New Business.... Study Session... Other........... RECOMMENDED ACTION: APPROVALS: Legal Dept...... Council concur Finance Dept.... Other. IIFISCAL IMPACT: Expenditure Required... $207,500 Transfer/Amendment.. Amount Budgeted........ $165,000 Revenue Generated... II Total Project Budget... $236,880 City Share Total Project... SUMMARY OF ACTION: Engineer's Estimate: $185,000 In accordance with Council procedure, bids submitted at the subject bid opening met the following criteria: There was more than one bid, and there were no irregularities. Because the low bid submitted by Marine Vacuum Service, Inc. in the amount of $207,500 was not within the project budget, Council approval is sought to use excess budget from projects in the Major Maintenance/Parks Maintenance fund ($21,183) and the Repaving fund ($50,697) to add to the $165,000 budgeted for this project. The funding originally allocated to this project is insufficient since Berger/Abam Engineers' engineering services contract, in the amount of $28,650, plus the bid will bring the total project cost to $236,880. I STAFF Authorize the use of excess budget from completed projects, accept the low bid submitted by Marine Vacuum Service, Inc. for the Riverview Park Bridge Renovation project, and authorize the Mayor and City Clerk to execute the contract in the amount of $207,500. �Y COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE: August 10, 2005 TO: Bonnie Walton, City Clerk FROM: Dennis Culp, Community Services Administrator STAFF CONTACT: Leslie Betlach, Parks Director (ext. 6619) SUBJECT: Acceptance of Bid for Riverview Park Bridge Renovation Project, CAG-05-114 A bid opening was held Thursday, August 4, 2005, for the Riverview Park Bridge Renovation Project. The scope of work for this project includes lead abatement; removal, renovation, and reinstallation of handrails and guardrails; repair of pilings; and replacement of wood deck with concrete deck panels. The engineer's estimate was $185,000.00. A total of six bids were received, with Marine Vacuum Service, Inc., of Seattle, WA, as the apparent low bidder, submitting a bid of $207,500.00 (including Washington State Sales Tax). The project budget amount is $165,000. Funding for this project comes from the Major Maintenance/Parks Maintenance fund(316.000000.020.5940.0076.63.000001) for capital improvements. Berger/Abam Engineers, Inc. was contracted to provide professional engineering services for the project in the amount of $28,650.00. Other expenses (in the amount of $730) included lead paint inspection report, advertising costs for Call for Bids, and copying costs for bid document drawings. The funding originally allocated for this project is insufficient, since the mentioned expenditures plus Marine Service Inc.'s bid will bring the total project cost to approximately $236,880, and with a $15,000 contingency, the project costs total $251,880. Ilowever, funds are available to use, upon approval, for the Riverview Park Bridge Renovation Project. There are remaining funds from projects that were carried forward and completed in 2005, and remaining funds from projects programmed and completed in 2005 as part of the Major Maintenance/Parks Maintenance fund, totaling $21,183 (316.000000.020.5940.0076.63.000001). In addition, there are remaining funds from projects programmed and completed in 2005 as part of the Repaving fund, totaling $65,697 (316.000000.020.5940.0076.63.020034). These funds ($86,880) plus the project budget amount ($165,000) would cover the entire project cost of $251,880 for engineering design services, bid award, and contingency. No interfund transfer is required as all the monies noted above are in the 316 fund. Finally, several grant sources were utilized as part of the Riverview Park development. At least three of the grants require that the grantee operate and maintain facilities consistent with the development plans approved by the grantor in perpetuity (see attached letter). We are requesting that the Council award the bid to Marine Vacuum Service, Inc. in the amount of $207,500. 2005-164aa , AM-09-2005 TUE 02:59 PH OIAC SRFB FAX NO. 360 902 3026 P. 02/03 Interagency Committee for Outdoor Recreation --1/902-3000 1902-3026 (fax) .ail: info@iac.wa.gov STATE OF WASHINGTON OFFICE OF THE INTERAGENCY COMMITTEE 1111 Washington Street SE PO BOX 40917 Olympia, WA 98504-0917 August 9, 2005 Leslie Betlach, Parks Director City of Renton 1055 South Grady Way Renton, WA 98055 Re: Riverview Park IAC #79-038A IAC #89-041 D IAC #92-297D Salmon Recovery Funding Board 360/902-2636 360/902-3026 (fax) email: salmon@iac.wa.gov Cedar River Trail System Riverview Park Cedar River Trail and Pedestrian Bridge Dear Ms. B �61 �rlw I am writing this letter as a follow up to a question regarding long term maintenance responsibility of projects funded with grant assistance from the IAC, and in particular Riverview Park, formerly known as Cedar River Interpretive Park. Our records indicate that Riverview Park has benefited from IAC grant assistance through at least three separate grants referenced above. One area comprising this park was acquired to replace property converted along the Cedar River Regional Trail and is now utilized as the vehicular and pedestrian ingress and egress to the park, landscape improvements and parking area. This area immediately adjoins a bridge that provides the primary access to a majority of the park and serves as a trailhead for the regional trail located on the south side of the river. Justification for this site during the conversion process was that it would serve as parking to access the Cedar River for non -motorized boating and as trailhead parking. Additionally, WWRP grant funding was utilized in development of the park including amenities/structures, walking paths and a regional trail connection from the park to the Cedar River Trail. And finally, while not administered by the kAd at the time this park was developed with funding from the Aquatic Lands Enhancement Account (ALEA). Funding was utilized to develop Riverview Park with the understanding that there would be parking available immediately across the river off Highway 169. Having been to the site on several occasions, I am aware of the frequent use and Importance of the access across the Over via this bridge. Funding administered by the IAC was clearly utilized to develop the entire park facility. Our policy for parks funded with IAC administered grant funds is for the Grantee, in this instance Renton, to develop and maintain parks that are operated and maintained in perpetuity and r AUG-09-2005 TUE 02:59 PM OIAC SRFB FAX NO. 360 902 3026 P. 03/03 City of Renton Riverview Paris August 9, 2005 Page 2 consistent with the development plans that were approved by the IAC as part of the grant funding process. Our understanding is the development plans for Riverview Park included paved parking, landscaping, non -motorized boat access, bridge structure, interpretive signage, restrooms, picnic shelter, paved and soft -surface walking paths, irrigation, picnic areas and a regional trail connection. I anticipate this letter adequately addresses your question regarding the long-term maintenance responsibilities for IAC funded projects. Should you have questions or require additional information, please contact me at (360) 902-3020 or by sending an email to darrell' iac.wa. ov. Sincerely, Darrell Jen s Project nager cc: Terrence Flatley, Parks Maintenance Manager Bill Rasmussen, Project Manager 'The 2003 Washington State Legislature transferred programmatic responsibility for the ALEA grant program to IAC effective July 1.2003. CITY OF RENTON BID TABULATION SHEET PROJECT: Riverview Park Bridge Renovation; CAG-05-114 DATE: August 4, 2005 FORMS BID BIDDER Bid Triple Includes 8.8 % Sales Tax Bond Form Advanced Construction, Inc. X X $325,000.00 12322 Hwy. 99, Suite #104 Everett, WA 98204 A.J. Smith Epic Construction, LLC X X $298,000.00 40 Lake Bellevue Dr., Suite 100 Bellevue, WA 98005 Doug Zylstra KLM Construction, Inc. X X $267,700.00 1011 E. Main, Suite 408 Puyallup, WA 98372 Daniel Casey Marine Vacuum Service, Inc. X X $207,500.00 PO Box 24263 Seattle, WA 98124 Charles Campbell McConnell Construction X X $278,942.00 194 Protection Ridge Rd. Port Townsend, WA 98368 Tom L. McConnell Road Construction Northwest, Inc. X X $229,000.00 PO Box 188 Renton, WA 98055-0188 Peter J. Kenney ENGINEER'S ESTIMATE TOTAL: $185,000.00 LEGEND: Forms: Triple Fonn: Non -Collusion Affidavit, Anti -Trust Claims, Minimum Wage CITY OF RENTON COUNCIL AGENDA BILL Al N: Submitting Data: For Agenda of: Dept/Div/Board.. Emergency Management August 15, 2005 Agenda Status Staff Contact...... Neil Watts, x-7218 Consent .............. X Public Hearing.. Subject: Adoption of Federal National Incident Management Correspondence.. System (NIMS) Ordinance ............. Resolution........... . Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Resolution Information........ . Recommended Action: Council concur. Approvals: Legal Dept......... Finance Dept...... Other ............... X Fiscal Impact: None Expenditure Required... $0 Transfer/Amendment....... $0 Amount Budgeted....... $0 Revenue Generated......... $0 Total Project Budget $0 City Share Total Project.. $0 SUMMARY OF ACTION: The proposed Resolution adopts the federal National Incident Management System (NIMS) for the City of Renton and incorporates NIMS into the City of Renton Emergency Operations Plan. Adoption of NIMS is required by the federal government as a condition for receiving Federal preparedness assistance and Homeland Security grant funds. STAFF RECOMMENDATION: Approve the Federal National Incident Management System for the City of Renton and adopt the related Resolution. Rentonnet/agnbill/ bh �`SY O� PLANNING/BUILDING/ .41 ♦ PUBLIC WORKS DEPARTMENT ��1 M E M O R A N D U M DATE: August 4, 2005 TO: Terri Briere, Council President Mem VIA: j�#Kathy '4 FROM: Lee STAFF CONTACT: Ndil V x-7,718 of the Renton City Council , Mayor of Emergency Management Section Leader, Emergency Management, SUBJECT: Adoption of Federal National Incident Management System ISSUE: Formal adoption of the Federal National Incident Management System (NIMS) is required by all local governments for minimum compliance standards required for future grant eligibility. RECOMMENDATION: Council approve adoption by resolution of the Federal National Incident Management System for the City of Renton. BACKGROUND SUMMARY: The proposed Resolution adopts the federal NIMS for the City of Renton and incorporates NIMS into the City of Renton Emergency Operations Plan. Adoption of NIMS is required by the federal government as a condition for receiving Federal preparedness assistance and Homeland Security grant funds. In Homeland Security Presidential Directive (HSPD) 5, Management of Domestic Incidents, the President directed the development of the NIMS. The NIMS provides a consistent nationwide approach for Federal, State, territorial, tribal, and local governments to work effectively and efficiently together to prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. All Federal departments and agencies are required to adopt the NIMS and use it in their individual domestic incident management and emergency prevention, preparedness, response, recovery, and mitigation activities, as well as in support of all actions taken to assist State or local entities. NL'VIS Page 2 of 3 August 4, 2005 The NIMS provides the framework for locals, tribes, territories, States, and the Federal Government to work together to respond to any domestic incident. Many of the NIMS requirements are specific to local jurisdictions. Given the importance and urgency of this effort, Federal, State, territorial, tribal, and local entities have begun efforts to implement the NIMS. Implementation of and compliance with the NIMS is critical to ensuring full and robust preparedness across our nation. HSPD-5 established ambitious deadlines for NIMS adoption and implementation. FY 2005 is a start up year for NIMS implementation and full compliance with the NIMS was not required for local governments to receive FY 2005 grant funds. To the maximum extent possible, States, territories, tribes, and local entities are encouraged to achieve full NIMS implementation and institutionalization across the entire response system during FY 2005. The NIMS is the nation's first -ever standardized approach to incident management and response. The NIMS unifies Federal, State, territorial, tribal, and local lines of government into one coordinated effort. This integrated system makes America safer by establishing a uniform set of processes, protocols, and procedures that all emergency responders, at every level of government, will use to conduct response actions. This system ensures that those involved in emergency response operations understand what their roles are and have the tools they need to be effective. This system encompasses much more than the Incident Command System (ICS), although ICS is a critical component of the NIMS. It also provides a common foundation for training and other preparedness efforts, communicating and sharing information with other responders and with the public, ordering resources to assist with a response effort, and for integrating new technologies and standards to support incident management. For the first time, all of the nation's emergency responders will use a common language, and a common set of procedures when working individually and together to keep America safe. The NIMS ensures that they will have the same preparation, the same goals and expectations, and most importantly, they will be speaking the same language. Minimum FY 2005 NIMS Compliance Requirements: State efforts to implement the NIMS must include the following: • Incorporating NIMS into existing training programs and exercises • Ensuring that Federal preparedness funding (including DHS Homeland Security Grant Program, Urban Area Security Initiative (UASI) funds) support NIMS implementation at the State and local levels (in accordance with the eligibility and allowable uses of the grants) • Incorporating NIMS into Emergency Operations Plans (EOP) • Promotion of intrastate mutual aid agreements • Coordinating and providing technical assistance to local entities regarding NIMS • Institutionalizing the use of the ICS NIMS Page 3 of 3 August 4, 2005 At the State, territorial, tribal, and local levels, jurisdictions should support NIMS implementation by: • Completing the NIMS Awareness Course: "National Incident Management System (NIMS), An Introduction" IS 700. This independent study course developed by the Emergency Management Institute (EMI) explains the purpose, principles, key components and benefits of NIMS. • Formally recognizing the NIMS and adopting the NIMS principles and policies. States, territories, tribes, and local entities should establish legislation, executive orders, resolutions, or ordinances to formally adopt the NIMS. Establishing a NIMS baseline by determining which NIMS requirements you already meet. The DHS recognizes that State, territorial, tribal, and local entities have already implemented many of the concepts and protocols identified in the NIMS. The 2004 DHS Homeland Security Grant Program encouraged grantees to begin utilizing the NIMS concepts, principles, terminology, and technologies. Establishing a timeframe and developing a strategy for full NIMS implementation. States, territories, tribes, and local entities are encouraged to achieve full NIMS implementation during FY 2005. To the extent that full implementation is not possible during FY 2005, Federal preparedness assistance must be leveraged to complete NIMS implementation by FY 2006. By FY 2007, Federal preparedness assistance will be conditioned by full compliance with the NIMS. Institutionalizing the use of the ICS. The 9/11 Commission Report recommended national adoption of the Incident Command System (ICS) to enhance command, control, and communications capabilities. All Federal, State, territory, tribal, and local jurisdictions will be required to adopt ICS in order to be compliant with the NIMS. FY 2006 and FY 2007 Requirements: In order to receive FY 2006 preparedness funding, the minimum FY 2005 compliance requirements described above must be met. Applicants will be required to certify as part of their FY 2006 grant applications that they have met the FY 2005 NIMS requirements. CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE FEDERAL NATIONAL INCIDENT MANAGEMENT SYSTEM (`'NDIS") FOR THE CITY OF RENTON. WHEREAS, the President in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS), which would provide a consistent nationwide approach for federal, state, local, and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity; and WHEREAS, the collective input and guidance from all federal, state, local, and tribal homeland security partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive NIMS; and WHEREAS, it is necessary and desirable that all federal, state, local and tribal emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management, and WHEREAS, to facilitate the most efficient and effective incident management it is critical that federal, state, local, and tribal organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; and RESOLUTION NO. WHEREAS, NIMS establishes a federally recognized standard incident management processes, protocols, and procedures that all responders — federal, state, tribal, and local — will use to coordinate and conduct response actions; and WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the State's ability to utilize federal funding to enhance local and state agency readiness, maintain first responder safety, and streamline incident management processes; and WHEREAS, the Incident Command System components of NIMS are already an integral part of various incident management activities throughout the State, including current emergency management training programs; and WHEREAS, responders using the same standardized procedures will all share a common focus and will be able to place full emphasis on incident management when an incident occurs, whether it is terrorism or a natural disaster. In addition, national preparedness and readiness in responding to and recovering from an incident are enhanced since all of the nation's emergency teams and authorities are using a common language and set procedures; and WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System; and WHEREAS, Homeland Security Presidential Directive-5 states that NIMS must be adopted by state and local organizations as a condition for federal preparedness assistance after October 1, 2005; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. 2 RESOLUTION NO. SECTION IIe The City Council hereby adopts the National Incident Management System CNIMS"), which shall be utilized for all incident management in the City. SECTION III. The City of Renton shall incorporate NIMS into the City of Renton Emergency Operations Plan. PASSED BY THE CITY COUNCIL this day of , 2005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 2005. Approved as to form: Lawrence J. Warren, City Attorney RES. 1126:8/5/05:ma Kathy Keolker-Wheeler, Mayor 3 CITY OF RENTON COUNCIL AGENDA BILL AI #: Submitting Data: Dept/Div/Board.. EDNSP/Strategic Planning Staff Contact...... Don Erickson (X-6581) Subject: Park Terrace - Expanded Annexation Public Hearing Exhibits: Issue Paper Boundary Review Board Resolution and Decision Recommended Action: Council concur For Agenda of: August 15, 2005 Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Approvals: Legal Dept......... Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget N/A City Share Total Project.. M SUMMARY OF ACTION: Council accepted the 60% Direct Petition to Annex for this annexation on December 20, 2004, and authorized staff to forward the Notice of Intent Package to the Boundary Review Board. It also authorized the Administration to invoke the Board's jurisdiction by requesting that it include the unincorporated peninsula to the north along 138' Avenue SE. On March 22, 2005, the Administration did this, arguing in its brief that this unincorporated area resulted in an inefficient service area for both it and the County. The BRB held public hearings on this request on May 24, 2005, and issued its decision on June 16, 2005, expanding the boundaries of the original Park Terrace annexation, located at SE 121" Street and Duvall Avenue NE, from 7.65 acres to approximately 80 acres. State law requires that the Council hold two public hearings before it can rezone the enlarged annexation site. Staff is requesting that Council set September 12, 2005, for the first of these two required public hearings on the enlarged annexation area. STAFF RECOMMENDATION: Council set a public hearing date for September 12, 2005, to consider the decision of the Boundary Review Board expanding the Park Terrace Annexation from 7.65 acres to approximately 80 acres, as well as future zoning related to this expanded annexation area. Rentonnet/agnbill/ bh y ECONOMIC DEVELOPMENT, NEIGHBORHOODS, AND STRATEGIC _AIN' PLANNING DEPARTMENT M E M O R A N D U M DATE: August 3, 2005 TO: Terri Briere, Council President City Councilmembers VIA: �� Kathy Keolker-Wheeler, Mayor FROM: Alex Pietsch, Administrator ki L'o STAFF CONTACT: Don Erickson (6581) SUBJECT: Park Terrace — Expanded Annexation ISSUE: Whether Council wishes to accept the decision of the Boundary Review Board for King County to expand the Park Terrace annexation from 7.65-acres to approximately 80-acres and, if it does, whether it wishes to consider zoning for this enlarged area consistent with the Comprehensive Plan land use designations shown for it? RECOMMENDATION On the basis of the following analysis, the Administration recommends that Council accept the decision of the Boundary Review Board expanding the boundaries of the Park Terrace Annexation from 7.65-acres to approximately 80-acres and consider future City zoning for it consistent with the Comprehensive Plan Land Use Map designations shown for it. Specifically, these are Residential Medium Density at the northern tip of the enlarged area and Residential Single Family for the area to the south and including the original 7.65-acre site. If Council concurs with this recommendation, the Administration also recommends that it: • Authorize the Administration to prepare zoning ordinances for the rezoning of the non -street portions of the enlarged annexation site to R-8 zone, south of SE 113th Street, if extended, and to R-10, north of SE 113th Street, if extended, consistent with the Comprehensive Plan Land Use Map; • Authorize the Administration to prepare an ordinance for the effectuation of the enlarged annexation itself, and, h:\ednsp\paa\annexations\park terrace\expanded area issue paper.doc Park Terrace — Expanded Annexation Page 2 of 6 August 3, 2005 • Set a second public hearing date for October 3, 2005 to further consider the proposed R-8 prezone and, if it concurs, accept the annexation by adopting the effectuation and rezoning ordinances concurrently. BACKGROUND SUMMARY: The City is now in receipt of the Resolution and Hearing Decision of the Boundary Review Board unanimously supporting the expansion of the original annexation by approximately 73-acres pursuant to the request of the City on March 22, 2005, when it invoked the Board's jurisdiction pursuant to RCW 36.93.100. Council must now decide whether it wants to continue to support this enlarged area Location: The 80-acre annexation site is located south of SE 112th Street, if extended and east of Anacortes Avenue NE to 1441h Avenue SE. It abuts the City boundary on its west, north, east and south boundaries (Figure 1, Vicinity Map). 2. Assessed value: The assessed value based upon current development is $30,951,700. 3. Natural features: The site generally slopes down from 1401h Avenue SE to Duvall Avenue NE at about a 3% slope (Figure 3, Topography). 4. Existing land uses: Existing development includes 124 medium -to -large lots, of which approximately half have single-family dwellings (Figure 4, Existing Structures). 5. Existing zoning_ King County zoning is R-4 along the west side of Duvall Avenue NE (138th Avenue SE), south of NE 8th Street, if extended, and east of 1401h Avenue. King County zoning is R-6 between Duvall Avenue NE and Hoquiam Avenue NE, north of NE 8'h Street, if extended. Because County zoning allows a bonus density of at least two units per net acre, above their base density of four or six units per gross acre, their overall density would be higher than what would be allowed under Renton's R-8 and R-10 zoning. 6. Comprehensive Plan: Renton's Comprehensive Plan designates 90% of the subject parcels Residential Single Family (RS) and about 10% Residential Medium Density (RM). Potential zoning under the RS designation is R-8, 8 units per net acre, and under the RM designation is, R-10, 10 units per net acre. 7. Public services: All responding departments and divisions noted that the annexation represents a logical extension of their respective services and systems. Water Utility. The expanded area is within the water service area of both Water District #90 and the City of Renton. The portion west of Duvall Avenue NE (138th Avenue SE) is served by the City and the portion east of Duvall Avenue NE is served by Water District #90 per agreement under the East King County h:\ednsp\paa\annexations\park terrace\expanded area issue paper.doc Park Terrace — Expanded Annexation Page 3 of 6 August 3, 2005 Coordinated Water System Plan. A certificate of water availability from the District will be required prior to the issuance of development permits for those areas east of Duvall Avenue NE, following annexation to the City. The City would not assume ownership or responsibility for facilities owned or managed by another jurisdiction. Sewers. The area is not currently served by sewer. Renton is the designated sewer service provider for this area. Sewers would be extended by a combination of developer extension, local improvement districts and City capital improvement projects. Surface Water. Staff notes the expanded annexation is located in two drainage basins. Most of the proposed expanded area is located in the upper Maplewood Creek Sub -basin of the Cedar River Basin. About a third of the area (north of NE 1 Oth Street) is located in the Honey Creek Sub -basin. Because of existing problems with flooding, erosion and degradation of fish habitat, future development in the proposed annexation site should be required to provide Level 2 flow control and Basic Water Quality treatment per the 2005 King County Surface Water Design Manual or more restrictive or equivalent City standard, at that time. Staff note that the drainage ditches along SE 138th Place SE at SE 121" Street are overgrown and flow out across private property. Staff is recommending a down stream analysis prior to any development in this area. Also, there are two existing King County owned and maintained storm water detention facilities that the Surface Water Utility of the City would have to assume ownership and operation of upon annexation. At full development, staff estimates operation and maintenance costs of $238 per acre or $19,000 per year. Capital improvement costs, based on citywide averages, could add another $18,000, if pro -rated for this 80-acre area. Estimated surface water revenues from existing and new development would be approximately $14,500 per year, creating an annual shortfall of $22,500 per year. Parks. The City has a shortfall of both neighborhood and community parkland in this area. The nearest park is Kiwanis Park, approximately %2 mile to the west. King County's May Valley Park is approximately 3/4 mile to the northeast on the rural side of the Urban Growth Area boundary. Staff estimates a one-time cost of $142,860, above what the City receives from parks mitigation fees from new housing, as this area's proportionate share to bring the area up to City standards for recreational space. These estimates do not take into consideration possible recreational land transfers from King County. Fire. The majority of the expanded area is currently served by the City under the contract with Fire District #25. A small portion east of Hoquiam Avenue NE is in Fire District No. 10. Transportation. Staff saw no unique or significant problems, but they did indicate that future right-of-way dedication might eventually be required along some streets to bring them up to City standards. This includes sections of 140th Avenue h:\ednsp\paa\annexations\park terrace\expanded area issue paper.doc Park Terrace — Expanded Annexation Page 4 of 6 August 3, 2005 SE, a section of NE 1 Oth east of Duvall Avenue NE, and sections of partial streets elsewhere in the expanded area. In addition, staff notes that neither the City nor County have plans for improving the existing streets, with the exception of Duvall Avenue NE, within the expanded annexation area. Previously, the City has proposed to the County roadway widening of Duvall Avenue NE from four to five lanes with curbs, gutters, sidewalks and street lighting at an estimated cost of $2,500,000. King County has shown no interest in participating in the cost of such improvements. Upgrading other existing streets within the expanded annexation area to City standards as well as the cost of new streets would be at the expense of existing property owners and/or new development. Public Works Maintenance. Maintenance staff noted that the only organized drainage is roadside ditches, which are in many cases overgrown and will need maintenance. They also estimate a one-time cost for repairing existing streets, particularly Duvall Avenue NE, at $483,725. King County has indicated that it would possibly include resurfacing in their 2006 contract for overlay work, but would not do so if 138th Avenue SE (Duvall Avenue NE) were already in the City. Staff is currently looking at options that would possibly leave portions of the expanded annexation out if no agreement were reached with the County for their undertaking or paying for this resurfacing work. One option would be to phase the annexation so that properties abutting SE 1381h would not be brought into the City until after the County had completed its resurfacing work. ANALYSIS OF THE PROPOSED ANNEXATION: Consistency with the Comprehensive Plan: City annexation policies generally support the proposed annexation. The subject properties are within Renton's Potential Annexation Area and are subject to development pressure (Policies LU-37.3). The area is available for urbanization under the King County Comprehensive Plan, zoning, and subdivision regulations (Policy LU-37.5). Renton is the logical provider of urban infrastructure and services to the area (Policy LU-37.6). And, Policy LU-56 states that, in general, annexations should be expanded if they include areas surrounded by the City on three or more sides, as in this case. The expanded annexation area is adjacent to the city limits along approximately 90% of its perimeter. 2. Consistency with the Boundary Review Board Objectives: (from RCW 36.93.180) a. Preservation of natural neighborhoods and communities; The proposed annexation would include the whole Park Terrace neighborhood as well as 89 homes left in an isolated unincorporated peninsula of King County. The latter is difficult for that jurisdiction to serve. As currently proposed no neighborhoods are split or left out. h:\ednsp\paa\annexations\park terrace\expanded area issue paper.doc Park Terrace — Expanded Annexation Page 5 of 6 August 3, 2005 b. Use of physical boundaries, including but not limited to bodies of water, highways, and land contours; Boundaries follow physical features including streets and existing City edges. C. Creation and preservation of logical service areas; Not applicable. d. Prevention of abnormally irregular boundaries; The revised boundaries are now conterminous with City boundaries to the west, north, east, and south and represent logical boundaries. e. Discouragement of multiple incorporations of small cities and encouragement of incorporations of cities in excess of ten thousand population in heavily populated urban areas; Not applicable. f. Dissolution of inactive special purpose districts; Not applicable. g. Adjustment of impractical boundaries; The expanded area eliminates a peninsula of unincorporated King County that penetrates the middle of the northeast section of the City. The proposed new boundaries are much more practical and will result in the more efficient delivery of urban services to the area. h. Incorporation as cities or towns or annexation to cities or towns of unincorporated areas which are urban in character; and, King County has designated this area for urban development and it is proposed to be annexed to the City of Renton. i. Protection of agricultural and rural lands which are designated for long term productive agricultural and resource use by a comprehensive plan adopted by the county legislative authority. Not applicable. No portions of the proposed Annexation area are rural or designated for long-term productive agricultural use in the King County Comprehensive Plan. 3. Consistency with the Comprehensive Plan Land Use Map Upon annexation the non -street portions of the subject site will need to be rezoned from the County's R-4 zone to zoning consistent with the City's Comprehensive Plan Land Use Map designation for this area. The area is currently designated Residential Single Family (RS) and would be rezoned R-8, eight units per net acre, upon annexation to be consistent with this land use designation. 4. Estimated Fiscal Impact: h:\ednsp\paa\annexations\park terrace\expanded area issue paper.doc Park Terrace — Expanded Annexation Page 6 of 6 August 3, 2005 Based upon the full development of the existing vacant parcels in the expanded annexation area, including the vacant lots in the original 7.65-acre proposal, staff estimates net fiscal revenue of $481 per year for the expanded annexation site at its current level of development, and a surplus of $27,258 per year in 2005 dollars at full development. One time costs include those for resurfacing Duvall Avenue NE, at an estimated $483,725 and those to provide parks at City standards, at an estimated one-time cost of $142,860. CONCLUSION: The expanded annexation site is within the City's PAA and is surrounded by the City now on virtually all sides. Approximately half of it is already developed with 112 homes and approximately 94 additional homes could be built under proposed zoning. All of the area is within Renton's sewer service area and most of it, in terms of fire suppression, is served by the City, under contract with Fire District No. 25. The County has deferred maintenance in the area and it would clearly benefit from City services. None of the ten departments/divisions reviewing this expanded annexation indicated that they were opposed to the annexation or thought that the proposed boundaries were not a logical extension of City services. No impediments to the provision of City services to the area were identified although staff did note a deficiency of existing parks in the area and Public Works staff estimated a one-time cost of $483,725 to bring streets up to City roadway standards. As noted earlier, the proposal is generally consistent with City annexation policies and the Boundary Review Board, in making its findings and decision supporting the expanded annexation area, found it generally consistent with the provisions of RCW 36.93.180, objectives for annexation. Attachments h:\ednsp\paa\annexations\park terrace\expanded area issue paper.doc u Z LLL LLLLI � 9M w 1�II911Li!�w►�� : �� 111111 111111 !'_ ark Terrace Annexation Figure 1: Vicinity Map Gti2 0{, Economic Development, Neighborhoods & Strategic Planning *O' Alex Pietsch, Administrator G. Del Rosario �AN r0� I August 2005 St my 0 600 1200 1 : 7200 o Proposed Annexation Area o Proposed Hoquiam Annexation Area a IF � � 0 _ 00 s 1 ------------------- j Y" �� 11 r } 4' } K' x c � S St r - try 114 S �7 1- ilk ,y .r V`i' • �'AY''..� t •� � i Q i S- s r x t � �- {�3'.`?y,� � _ 1.4 q M L 6th S.t ark Terrace Annexation 0 500 loon Figure 2: Aerial Map --- o{ 1 6000 Economic Development, Neighborhoods & Strategic Planning Alex Ptetsch, Administrator Proposed Annexation Area G_ Del Etosnnu I August 2005 .irk Terrace Annexation Figure 3: Topography Map Uti�Y {, Economic Development, Neighborhoods & Strategic Planning ♦ ♦ Alex Pietsch, Administrator G. Del Rosario CANT Z I August 2005 ---- 1m Interval Contour 1 : 6000 o Proposed Annexation Area l� Proposed Hoquiam Annexation Area p o o � 0000 �0 OV 6 q U q uc� �❑ o o p (� Ud ❑ Bt� 0 �' o fl a o ° �' o o ° �j P 00 p 4 r-7 LTjq AT St CJ ZE]�7 q Cl J"� F? Lrf 1❑ic �3 P fl �y 4 0 —k a o 11 o 0 0 o C:) L nn ❑ LJ Q ,� �o E. h Str- 4 9 6 (I CIP 7t o a Q p o° o 13 o q aQ A o i'1 p th S o ati D°o 00 0 ED a fl g o 4 d O ❑ u ❑] ark Terrace Annexation 0 500 1000 Figure 4: Existing Structures Map GtiT ot, Economic Development, Neighborhoods &Strategic Planning Alex Pietsch, Administrator G. Del Rosario o Structure Proposed Annexation Area 1 : 6000 I August 2005 o Proposed Hoquiam Annexation Area PARK TERRACE - EXPANDED ANNEXATION FISCAL ANALYSIS SHEET Units Population AV Existing dev. 112 280 $30,951,700 Full dev. 206 515 $63,851,700 Assumptions: 2.5 persons / household $350,000 AV / new unit $215,000 AV /existing unit ................... .................... Revi3iis ......n' ........... .......:........... Existing Full Rate Regular levy $97,188 $200,494 3.14 Excesslevy $2,433 $5,019 0.07861 State shared revenues Rate (per cap) Existing Full Liquor tax $4.00 $1,120.00 $2,060.00 Liquor Board profits $7.43 $2,080.40 $3,826.45 Fuel tax - roads $15.47 $4,331.60 $7,967.05 Fuel tax - arterials $7.48 $2,094.40 $3,852.20 MVET $0.00 $0.00 $0.00 Camper excise $0.00 $0.00 $0.00 Criminal justice $0.36 $100.80 $185.40 Total $9,727.20 $17,891.10 Miscellaneous revenues Rate Existing Full Real estate excise* $48.57 $13,599.60 $25,013.55 Utility tax** $133.20 $14,918.40 $27,439.20 Fines & forfeits* $17.53 $4,908.40 $9,027.95 Total 1 $33,426.401 $61,480.70 " Per capita ** Per housing unit - based on $2,220 annual utility billing @ 6% tax rate Per capita Existing Full Contracted Services Alcohol $0.19 $53.20 $97.85 Public Defender $4.68 $1,310.40 $2,410.20 Jail $8.56 $2,396.80 $4,408.40 Subtotal $3,760.40 $6,916.45 Court/le al/admin. $66.92 $18,737.60 $34,463.80 Parks maintenance* $14.90 $4,172.00 $7,673.50 Police $276.89 $77,529.20 $142,598.35 Road maintenance** N/A $8,985.00 $11,981.00 Fire*** $1.25 $38,689.63 $79,814.63 Total $151,873.83 $283,447.73 See Sheet Parks FIA ** See Sheet Roads FIA *** Rate per $1,000 of assessed valuation (FD#25 contract) e=tirriir costs> Parks acquisition & development (from Sheet Parks FIA): Total revenues ............. ...... .................... Existing $1275(15 Full :::::$284 88552 .................... Total ongoing costs Existing9 5 (8383 Full Net fiscal impact Existing 9(33877 Total one-time costs Other one-time costs: Kesurfacing of 138th Avenue SE between NE 8th Street and NE 12th Street, if extdended .................. ................. S1 G9 .......... $483,725 Revised 8-03-05 per Finance PROCEEDINGS OF THE WASHINGTON STATE BOUNDARY REVIEW BOARD FOR KING COUNTY RESOLUTION AND HEARING DECISION IN RE: CITY OF RENTON FILE NO. 2186 Park Terrace Proposed Annexation King County, Washington I. PUBLIC HEARING OVERVIEW In February of 2005 the City of Renton submitted to the Washington State Boundary Review Board a Notice of Intention (File No. 2186) to annex a certain 7.86 acre portion of territory based upon an annexation petition by property owners, pursuant to RCW 35A.14. Renton City Council adopted the petition for annexation in December of 2004. The City of Renton described the Park Terrace Annexation as follows: ■ The northern boundary is generally formed by NE 8th Street and contiguous with the City of Renton. • The southern boundary is generally formed by NE 7th Street/SE 122"d Street and contiguous with the City of Renton. • The western boundary is formed by Duvall Avenue NE. ■ The eastern boundary is formed by 140t" Avenue SE. On March 22, 2005, the City of Renton invoked the Board's jurisdiction pursuant to RCW 36.93.100. The City sought modification of the annexation to add approximately 80 acres. The proposed .Park Terrace Area (Expanded) would then total 88 acres. The request for review was based upon the following: ■ The City of Renton Comprehensive Plan and the King County Comprehensive Plan intend the annexation of the entire Park Terrace Area. • An action to consolidate the entire Park Terrace Area under a single jurisdiction at this time would enable uniform local governance and coordinated services. ■ Renton has pending new legislation that will provide for the Park Terrace Area appropriate levels of development, services, and environmental protection for the natural community. • Renton is capable of immediately providing accessible local government and a full array of services to the entire Potential Annexation Area. A public hearing was conducted on May 23, 2005 before a quorum of the Boundary Review Board in order to consider the original proposal by the City of Renton to incorporate the Park Terrace Annexation Area (7.86 acres). At the conclusion of that hearing, the Boundary Review Board voted unanimously to continue the public hearing to May 24, 2005 to consider Renton's request to modify the original proposal. The Board determined that this review would be consistent with the requirements of state law (RCW 36.93, RCW 36.70A, et al.). The proposed boundaries of the Park Terrace Area (if modified) are described as follows: • The northern boundary is generally formed by SE 112ih Place. ■ The southern boundary is generally formed by NE 6th Place. ■ The western boundary of the annexation area is formed by Anacortes Avenue and by Duvall Avenue NE. • The eastern boundary is primarily formed by 142"d Avenue SE and Duvall Avenue NE. Legal notice having been duly given, a modification hearing was held on May 24, 2005 before a quorum of the Boundary Review Board. The Board is responsible, under State of Washington law, to: (1) examine the record (e.g., application materials; technical studies; fiscal studies; regulatory analyses; other documents, exhibits, statements and testimony); (2) determine the specific policies and guidelines are applicable to the proposed action; (3) review and balance these elements; and (4) take the action that best advances those elements. As prescribed by the state law, the Board reviewed File No. 2186 in accord with RCW 36.93. (Local Governments — Boundaries — Review Boards). The Board directed particular attention to RCW 36.93.170 (Factors) and RCW 36.93.180 (Objectives). The Board also considered RCW 36.93.150, which establishes the authority for modification of annexation proposals. In accord with the law, the Board also considered RCW 36.70.A, the Growth Management Act, the King County Comprehensive Plan, the City of Renton Comprehensive Plan, together with other applicable state, regional, and local regulations and guidelines. On the basis of the testimony, evidence and exhibits presented at said hearing, and the matters on record in said File No. 2186, it is the decision of the Board that the action proposed in said Notice of Intention be, and the same is, hereby approved with modifications to include the Park Terrace (Expanded) Annexation Area (approximately 88 acres). The legal description of the Park Terrace (Expanded) Annexation Area, as approved with modifications, is attached hereto and marked as "Exhibit I", together with a map showing the boundaries of the area herein marked as "Exhibit II." 11. FINDINGS RCW 36.93.170 FACTORS AFFECTING THIS PROPOSAL The Boundary Review Board finds the following_ Factors (RCW 36.93.170) to be applicable to the City of Renton's initially proposed Park Terrace Annexation (7.86 acres) and to the Park Terrace Area (Expanded) Annexation (88 acres). Additional authorities applicable to the Park Terrace/Park Terrace Area (Expanded) include, but are not limited to: RCW 36.70A, RCW 35.13, King County Comprehensive Plan/Countywide Policies, the Renton Comprehensive Plan and its enabling regulations (e.g., zoning code). These State and local authorities are intended to ensure reasonable development regulations and adequate public services to local communities A brief review of key issues related to each applicable element is presented below: RCW 36.93.170 (1) POPULATION AND TERRITORY The Board considered the following factors to be applicable: Population Density; Proximity to Other Populated Areas; Land Area/Land Uses; Comprehensive Land Use Plans; Topography, Natural Boundaries and Drainage Basins; Likelihood of Significant Growth in the Area During the Next Ten Years; and Population Density/Proximity to Other Populated Areas/Land Area/Land Uses. Following is a brief review of key issues related to these factors. The entire Park Terrace Area (Expanded) lies within the Urban Growth Area delineated by King County. The community is unified with respect to its specific physical elements (e.g., geographic features) and social elements. The King County Comprehensive Plan anticipates transfer of the Park Terrace Area (Expanded) to a local jurisdiction. County Comprehensive Plan/Countywide Policies call for contiguous orderly growth of local jurisdictions (e.g., U-304, U-208, U-301, U-304.). Policies also establish cities as the appropriate providers of local governance and urban services (e.g., FW-13, CO-1, CO-3; LU-31 - LU- 34, LU-36). King County Policy LU-31 requires cities to designate potential annexation areas to include adjacent urban lands and to eliminate unincorporated islands between cities. Policy LU-32 calls upon cities to incorporate lands within annexation areas into city boundaries. Similarly, the Plan supports cities as basic governing units and service providers (e.g., FW-13, LU-31). Z Further, the Renton Comprehensive Plan "Annexation Element" addresses the annexation of the Park Terrace Area (Expanded). The Park Terrace Area (Expanded) is consistent with City's Comprehensive Plan policies addressing annexation of urban areas (e.g., LU-378 — LU-380) and provision of services to incorporated areas (e.g., LU-383; LU-386, LU-392). More particularly, the evidence demonstrates that the Park Terrace Area (Expanded) will likely experience continuing urban growth over the next ten years. Park Terrace currently hosts substantial residential development. However, there is considerable land that is suitable and permitted for redevelopment or new development with residential uses. Evidence further demonstrates that the City of Renton has planned for growth at urban levels of density in the Park Terrace Area (Expanded). City plans establish standards to guide ongoing uses in this Area following annexation. Future residential development would reportedly be generally similar to and essentially compatible with existing housing density requirements. The Park Terrace Area (Expanded) includes sloped terrain and vegetated lands. Upon annexation, the City of Renton plans to manage these lands (e.g., open spaces, storm water/flood programs) under regulatory controls designed to protect environmentally sensitive areas. With annexation of the Park Terrace Area (Expanded), there would be an opportunity to immediately provide consistent and coordinated development plans, environmental protection standard, and public services throughout the entire Park Terrace Area community. RCW 36.93.170 (2) MUNICIPAL SERVICES RCW 36.93.170 (2) directs the Board to evaluate factors related to Municipal Services. The Board considered the following factors to be applicable: need for municipal services; effects of ordinances, governmental codes, regulations and resolutions on existing uses; present cost and adequacy of governmental services and controls in area; probable future need for such services; costs; effect on the finance, debt structure and contractual obligations; and prospects of government services from other sources, and rights of other affected governmental units. Following is a brief review of key issues related to these factors. The evidence demonstrates that the Park Terrace Area and Park Terrace Area (Expanded) require municipal services and facilities. Service policies are established by the State Growth Management Act and the King County Comprehensive Plan. For example, King County FW-13 states that cities are the appropriate provider of local urban services to Urban Areas. FW-29 and FW-30 address the need for jurisdictions to plan for and coordinate services. Additionally, annexation is appropriate under Countywide Policy CO-1, when a jurisdiction has "identified and planned for (a) full range of urban services". Pursuant to the State Growth Management Act and the King County Plan, the City of Renton developed policies — through the City's Comprehensive Land Use Plan, Comprehensive Service Plans, and other regulatory authorities — for serving all properties within its corporate boundaries. Upon annexation, the City of Renton would include the newly incorporated area in the municipality's Service Area. Then, as is customary, the City can provide — either directly or by contract — a full array of specific service plans and programs for public services including: water service, surface water management, sewer service, fire service, police service, emergency medical services, utilities, road maintenance, law and justice services, human services, libraries, and parks and recreation services. The School District would continue to administer school assignments. Fiscal studies have been conducted for Park Terrace Area (Expanded). Study findings indicate that the City would be able to sustain levels of service at reasonable customer rates. Residents would also cease to pay County taxes for services. King County supports annexation of the Park Terrace Area (Expanded). This consolidated action provides for a more logical municipal service area. The City can provide more cohesive policies, standards, programs, cohesive operations, and efficient, economic control of services than would 3 occur with the more limited Park Terrace Annexation (7.86 acres). A limited Park Terrace Annexation would result in inconsistent service provision as various County providers and local providers will be required to serve areas that are not clearly delineated. Service availability may be fragmented as well. Thus, services will be less effective, less efficient, and more costly to both the government and the citizens. RCW 36.93.170 (3) EFFECTS OF PROPOSAL_ RCW 36.93.170(3) directs the Board to evaluate issues related to effects of a proposed action. For File No. 2186, the Board considered the following factors to be applicable: mutual economic and social interests, and local government structure. Below is a brief review of key issues. The record for File No. 2186 supports incorporation of the entire Park Area (Expanded). The Park Terrace Area (Expanded) is contiguous to — and shares mutual social and economic profiles with — the City of Renton. Renton officials testified that the City is prepared to govern and to provide full services to this community. Annexation of the Park Terrace Area (Expanded) would promote a viable community because new citizens would be able to participate in local governance — including land use planning, service planning, fiscal planning and planning for public amenities to serve the community. Coordinated integration of citizens of the Park Terrace Area (Expanded) into Renton would preserve social organization, support economic health, and protect public safety and welfare. King County supports the Park Terrace Area (Expanded) Annexation as the action that is in the best interests of all parties. State law, the King County Comprehensive Plan, and the City of Renton Comprehensive Plan each encourage local governance of communities. Annexation of the Park Terrace Area (Expanded) is also consistent with the King County Executive's Annexation Initiative, which calls for annexation of urban lands to local jurisdictions at the earliest feasible date. Immediate annexation of the Park Terrace Area (Expanded) better promotes balanced governance than incremental incorporation proposed in the initial Park Terrace Annexation. Incorporation of the Park Terrace Area (Expanded) into the City of Renton promotes strong and unified local government. CONSISTENCY WITH THE GROWTH MANAGEMENT ACT State law provides in RCW 36.93.157 that Boundary Review Board decisions must be consistent with three sections of the Growth Management Act: ■ RCW 36.70A.020 Planning Goals ■ RCW 36.70A.110 Urban Growth Areas • RCW 36.70A.210 Countywide Planning Policies With respect to File No. 2186, the key Growth Management issues involve the Countywide Planning Policies pertaining to land use and municipal services (RCW 36.70A.020 and RCW 36.70A.110). The Growth Management Act policies that guide the provision of public services and that are relevant to the proposed Annexation include: ❑ RCW 36.70A.020 (1) Urban Growth: Encourages development in urban areas where adequate public facilities and services exist or can be provided efficiently. ❑ RCW 36.70A.020 (2) Reduce Sprawl: Reduce inappropriate conversion of undeveloped land into sprawling low -density development. ❑ RCW 36.70A.020 (10) Environment: Protect and enhance the environment and quality of life. ❑ RCW 36.70A.020 (11) Citizen Participation and coordination in the planning process and ensure coordination between communities/jurisdictions to reconcile conflicts. ❑ RCW 36.70A.020 (12) Public Facilities and services: Ensures that adequate public services and facilities are available to serve land developments. ❑ RCW 36.70A.110 (1/6) calls for each county to designate an urban growth area. ❑ RCW 36.70A.110 (3) directs urban growth to areas with existing or available public services and facilities CI O RCW 36.70A.110 (4) states that "(in) general, cities are the units of local government most appropriate to provide urban ...services." O RCW 36.70A.210 (1) calls for cities to be primary providers of governmental services in urban growth areas. Incorporation of the Park Terrace Area (Expanded) into the City of Renton would effectively address Growth Management Act criteria for incorporation of urban areas. RCW 36.93.180 OBJECTIVES The Boundary Review Board has considered RCW 36.93.180 (Objectives), as follows: RCW 36.93.180 (1) PRESERVATION OF NATURAL NEIGHBORHOODS AND COMMUNITIES The record for File No. 2186 confirms that the Park Terrace Area (Expanded) is considered to be a neighborhood — based upon the definition of neighborhood, under case law, as "either geographically distinct areas or socially... distinct groups of residents". The Park Terrace Area (Expanded), in its entirety, exhibits many features that support its link with the City. Both Park Terrace and the adjacent City lands are residential in character. Demographic profiles are similar. Residents of the City and the Park Terrace Area use common community facilities — schools, roadways, libraries, shopping centers, parks, and recreation facilities. The City of Renton Comprehensive Plan anticipates annexation of the Park Terrace Area (Expanded). The City has already included the Park Terrace Area (Expanded) in community planning programs in order to guide its growth and to provide coordinated services. Annexation of the Park Terrace Area (Expanded) is consistent with the objective of preserving the natural neighborhood because this action would provide stronger links within the greater community and would encourage a more effective connection to the City of Renton. Renton officials testified that the Park Terrace Area (Expanded) Annexation would, provide all property owners/residents a voice and a vote in planning for the future preservation and development of their community. Community representatives demonstrate plans to effectively govern and serve this area as a part of a unified community. King County representative Michael Thomas stated that the County supports the annexation of the entire Park Terrace Area (Expanded) because this incorporation would be consistent with state, regional and local guidelines. Further, annexation at this time will benefit the citizens by providing uniform governance of the Area. RCW 36.93.180 (2) USE OF PHYSICAL BOUNDARIES, INCLUDING BUT NOT LIMITED TO BODIES OF WATER, HIGHWAYS, AND LAND CONTOURS The record for File No. 2186 defines the Park Terrace Area (Expanded) as territory that, based upon its physical boundaries, is appropriate for a single action to effect annexation to Renton. City of Renton representatives stated that the proposed Park Terrace Area (Expanded) Annexation is based upon reasonable physical boundaries, including co -terminus borders, rights -of way, and individual property lines. "Social neighborhoods" may also constitute boundaries. The evidence shows that the City and the entire Park Terrace Area (Expanded) share a social affiliation. The communities form a single social neighborhood. Annexation of the entire Park Terrace Area (Expanded) furthers progress toward incorporation of the greater unincorporated area in King County. This comprehensive annexation would provide for an immediately unified community with established physical and social boundaries. Annexation of the limited Park Terrace Area is based upon less discernible physical boundaries creating confusion with respect to community identification. 5 RCW 36.93.180 (3) CREATION AND PRESERVATION OF LOGICAL SERVICE AREAS Annexation of Park Terrace Area (Expanded) into the City of Renton will advance the creation and preservation of logical service areas. The King County Comprehensive Plan and Renton's Comprehensive Plan establish the City as the provider of services for the entire Park Terrace Area (Expanded). More specifically, Renton has authority and responsibility to provide public services to all of its citizens under city plans and regulations including the Comprehensive Sewer and Water Plans, Transportation Element of the Comprehensive Plan, Comprehensive Storm Water Management Plan). Renton representatives testified that the Park Terrace Area (Expanded) creates and preserves logical service areas by including a greater number of properties in the City of Renton's service area thereby enabling the design and the implementation of efficient, consistent, consolidated service programs throughout the Park Terrace Area. These services (e.g., upgrades to rights -of -way; provision of storm water and surface water management systems) will also help to protect the built environment. King County officials state that incorporation of the entire Park Terrace Area (Expanded) to the City of Renton will provide citizens with more effective, efficient governance. A single, unified annexation would permit coordinated development plans, unified service areas and service systems, and environmental protection standards. A more limited, incremental annexation plan will further complicate an already complex service system. The County supports annexation of small isolated urban areas, such as the Park Terrace Area, as King County does not have the resources to efficiently manage and serve unincorporated islands. RCW 36.93.180 (4) PREVENTION OF ABNORMALLY IRREGULAR BOUNDARIES Annexation of the Park Terrace Area (Expanded) would provide a reasonable and regular boundary consistent with the Renton Comprehensive Plan Annexation Element/Potential Annexation Area mapping of the Park Terrace community. Annexation of the entire Park Terrace Area (Expanded) is desirable to achieve the boundaries necessary to facilitate coordinated land uses and offer a more effective, efficient solution to provision of services. The Park Terrace Area Annexation, as initially proposed, would create a more discontinuous than regular boundary. This boundary would not promote effective governance. RCW 36.93.180 (5) DISCOURAGEMENT OF MULTIPLE INCORPORATIONS RCW 36.93.180 (5) is not applicable to File No. 2186. RCW 36.93.180 (6) DISSOLUTION OF INACTIVE SPECIAL PURPOSE DISTRICTS RCW 36.93.180 (6) is not applicable to File No. 2186. RCW 36.93.180 (7) ADJUSTMENT OF IMPRACTICAL BOUNDARIES Annexation of the Park Terrace Area (Expanded) would create more practical boundaries with respect to preservation of the community, governance, and planning activities (e.g., establishment of uniform land uses and development standards.) The Board finds that the initially proposed limited Park Terrace Annexation area does not create a practical boundary. Rather, annexation of this limited area fragments community borders and thus splinters community identity. Further, the proposed boundaries will complicate the provision of public facilities and public services. For example, the proposed boundary will create confusion for emergency service providers. Annexation of the Park Terrace Area (Expanded) will enable coordinated governance. Annexation would place the natural environment and built environment under City jurisdiction, thus creating more practical boundaries for the provision of public facilities and services. 0 RCW 36.93.180 (8) INCORPORATION AS CITIES OR ANNEXATION TO CITIES OF UNINCORPORATED AREAS WHICH ARE URBAN IN CHARACTER The entire Park Terrace Area (Expanded) is located within the Urban Growth Area established by the King County Comprehensive Plan. This definition addresses both existing land characteristics and future designation/use plans for the Park Terrace Area (Expanded). The Park Terrace Area (Expanded) designation as "urban" area is also supported by the State Growth Management Act. The City of Renton Comprehensive Plan includes the entire Park Terrace Area (Expanded) in its Potential Annexation Area and designates Park Terrace as an urban area. Immediate annexation of the Park Terrace Area (Expanded) into Renton would promote uniform governance, development, and services appropriate for this urban territory. RCW 36.93.180 (9) PROTECTION OF AGRICULTURAL AND RURAL LANDS FOR LONG TERM PRODUCTIVE AGRICULTURAL/RESOURCE USE The Park Terrace Area does not include or concern any agricultural lands. This entire Park Terrace Area (Expanded) is within the Urban Growth Area as established by King County and approved by the State of Washington. III. BOUNDARY REVIEW BOARD FINDINGS AND DECISIONS The Boundary Review Board conducted review and deliberation of File No. 2186 based upon the record of written documents and oral testimony, in keeping with applicable state, regional and local regulations. The Board focused upon RCW 36.93 (Boundary Review Board Enabling Act); RCW 36.70A (Growth Management Act); King County Comprehensive Plan/Countywide Policies; City of Renton Comprehensive Plans, RCW 35.13 (Annexation of Cities); and other relevant regulations and guidelines. The role of the Boundary Review is to implement these existing laws; the Board does not have the authority to make law or policy. As prescribed by statutory mandate, the Boundary Review Board considered the following options: ■ The Park Terrace Annexation could be accepted as initially proposed by the City of Renton, if this action achieves the provisions of RCW 36.93 and other applicable regulations (e.g., State Growth Management Act, the King County Comprehensive Plan and the Renton Comprehensive Plan). • The Park Terrace Annexation could be modified as proposed by the City of Renton to incorporate 88 acres, if the proposed expansion achieves the basic requirements of RCW 36.93 and other applicable regulations (e.g., the State Growth Management Act, the King County Comprehensive Plan, and the Renton Comprehensive Plan). Such a modification can be accomplished pursuant to RCW 36.93.150, which establishes the standard by which the Board may revise annexation boundaries to cities. This alternative would require all properties within the Park Terrace Area (Expanded) to immediately be incorporated into the City of Renton. ■ The Park Terrace/Park Terrace Area (Expanded) Annexation could be denied in its entirety if incorporation would be inconsistent with RCW 36.93 and other applicable regulations. . The record for File No. 2186 is detailed and extensive. The parties provided considerable materials supporting their positions. The Board has deliberated upon the complete record in order to come to a decision for the proposed Park Terrace Annexation and the proposed alternative Park Terrace Area (Expanded). The Board finds that: ■ Annexation of the Park Terrace Area (Expanded) achieves/advances the provisions of RCW 36.93. For example, the Park Terrace Area (Expanded) annexation addresses criteria established in RCW 36.93.170 with respect to population, territory, the natural environment, service needs and service capacity, and mutual social and economic needs, et al. The initially proposed Park Terrace Area (7.86 acres) is not consistent with the provisions of RCW 39.63.170. 7 Additionally, Park Terrace Area/Park Terrace Area (Expanded) annexation proposals were evaluated according to the criteria established in RCW 36.93.180 as follows: RCW 36.93.180 OBJECTIVE 1 - PRESERVATION OF NATURAL NEIGHBORHOODS AND COMMUNITIES OBJECTIVE 2 - USE OF PHYSICAL BOUNDARIES OBJECTIVE 3 - CREATION AND PRESERVATION OF LOGICAL SERVICE AREAS OBJECTIVE 4 -PREVENTION OF ABNORMALLY IRREGULAR BOUNDARIES OBJECTIVE 5 - DISCOURAGEMENT OF MULTIPLE INCORPORATIONS OBJECTIVE 6 - DISSOLUTION OF INACTIVE SPECIAL PURPOSE DISTRICTS OBJECTIVE 7 - ADJUSTMENT OF IMPRACTICAL BOUNDARIES OBJECTIVE 8 - INCORPORATION ...OR ANNEXATION TO CITIES .... OF UNINCORPORATED URBAN AREAS PARK TERRACE AREA (EXPANDED) (88 ACRES) ADVANCES CRITERION BY ANNEXATION OF PROPERTIES INCLUDED IN A NATURAL COMMUNITY ADVANCES CRITERION BY ACHIEVING ESTABLISHED COMPREHENSIVE PAA BOUNDARIES ADVANCES BASIC CRITERION BY ENABLING COORDINATED SERVICES TO ADDRESS PUBLIC HEALTH & WELFARE. ADVANCES CRITERION BY CREATING REGULAR BOUNDARY LINES DOES NOT APPLY DOES NOT APPLY ADVANCES CRITERION BY CREATING PRACTICAL BOUNDARY LINES ADVANCES CRITERION AS ENTIRE URBAN AREA IS INCORPORATED INTO A LOCAL JURISDICTION. OBJECTIVE 9 - PROTECTION OF I DOES NOT APPLY AGRICULTURAL AND RURAL LANDS ... PARK TERRACE AREA (8 ACRES) FAILS TO ADVANCE BASIC CRITERION FAILS TO ADVANCE BASIC CRITERION FAILS TO ADVANCE BASIC CRITERION FAILS TO ADVANCE BASIC CRITERION y DOES NOT APPLY DOES NOT APPLY FAILS TO ADVANCE BASIC CRITERION FAILS TO ADVANCE BASIC CRITERION DOES NOT APPLY ■ Annexation of the Park Terrace Area (Expanded) achieves/advances the provisions of the Growth Management Act (RCW 36.70A). The Board finds that annexation of the Park Terrace Area (Expanded) meets the provisions of the King County Comprehensive Plan, and the City of Renton Comprehensive Plan. RCW 36.70A, the King County Comprehensive Plan, and the Renton Comprehensive Plan contemplate logical, orderly growth of communities. These plans support annexation of the Park Terrace Area (Expanded) to assure balanced, sound, cost-effective governance for community members. Annexation of the Park Terrace Area (Expanded) would achieve that balance that the County seeks from incorporations • State Growth Management Act policies and King County Comprehensive Plan/Countywide Planning Policies require logical and orderly growth. In keeping with those guidelines, RCW 36.93.150 permits the Board to modify an annexation (e.g., increase the territory incorporated into a city) to address to promote logical and orderly growth — e.g., effective governance, efficient service provision. E:3 IV. CONCLUSIONS The Board finds by unanimous vote that annexation of the Park Terrace Area, as modified to include the Park Terrace Area (Expanded) (88 acres), would advance the standards established in the Boundary Review Board Act (RCW 36.93), Growth Management Act (RCW 36.70A), King County Comprehensive Plan, City of Renton Comprehensive Plan, and other state and local guidelines for incorporation of urban areas. The Boundary Review Board approval of the City of Renton Notice of Intention to annex the Park Terrace Area with modifications to include the Park Terrace Area (Expanded) is timely based upon the City of Renton's current and historical commitment to guide development and provide municipal services to this area. Annexation will enable the City of Renton to provide a harmonious efficient plan for the governance of the built community, preserving the environment, and protecting public health and welfare. (Note: Under state law, the City of Renton must adopt an Ordinance or Resolution affirming the Park Terrace Area Annexation following action by the Boundary Review Board. Under state law, the City must confirm the action as approved by the Boundary Review Board. Alternatively, the Council may decide not to pursue the action. However, the City cannot modify the boundaries that have been approved by the Boundary Review Board.) E NOW, THEREFORE, BE IT RESOLVED BY THE WASHINGTON STATE BOUNDARY REVIEW BOARD FOR KING COUNTY THAT, for the above reasons, the action proposed in the Notice of Intention contained in said File No. 2186 be, and the same is, hereby approved with modifications as described in Exhibits attached hereto and incorporated herein by reference. ADOPTED BY SAID WASHINGTON STATE OUNDARY REVIEW BOARD FOR KING COUNTY by a vote of _F in favor , in opposition, and z abstentions, on this day of July, 2005, and signed by me in authentication of its said adoption on said date. WASHINGTON STATE BOUNDARY REVIEW BOARD FOR KING COUNTY Jud essandore, Chair FILED this day of J-U r�� 2005 BY: Lenora Blauman, Exe utive Secretary 10 EXHIBITS EXHIBIT I CITY OF RENTON PARK TERRACE (EXPANDED): LEGAL DESCRIPTION OF MODIFIED ANNEXATION AREA BOUNDARIES EXHIBIT 11 CITY OF RENTON PARK TERRACE (EXPANDED: MAP OF MODIFIED ANNEXATION AREA BOUNDARIES 11 EXHIBIT I PARK TERRACE ANNEXATION — EXPANDED LEGAL DESCRIPTION That portion of the northeast quarter of the southwest quarter of Section 10, Township 23 North, Range 5 East, W.M., King County, Washington, lying northerly and easterly of the existing City Limits of Renton as annexed by Ordinance No. 3553; TOGETHER WITH that portion of the northwest quarter of the northwest quarter of the southeast quarter of said Section 10, lying westerly and southerly of the existing City Limits of Renton as annexed by Ordinance No. 5097, EXCEPT the south 30 feet thereof; and TOGETHER WITH the south 165 feet of the northeast quarter of the northwest quarter of the southeast quarter of said Section 10, EXCEPT the west 30 feet of the south 30 feet thereof; and TOGETHER WITH that portion of the west half (1/2) of the southwest quarter of the northeast quarter of said Section 10, lying westerly of the existing City Limits of Renton as annexed by Ordinance No. 5097, and lying southerly and westerly of the existing City Limits of Renton as annexed by Ordinance No. 4215; and TOGETHER WITH that portion of the east half (1/2) of the northwest quarter of said Section 10, lying easterly of the existing City Limits of Renton as annexed by Ordinance No. 2000, No. 5012, No. 2210, No. 4383 and No. 3058, lying westerly of the existing City Limits of Renton as annexed by Ordinance No. 2945, and lying southerly and westerly of the existing City Limits of Renton as annexed by Ordinance No. 4215. CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Dept/Div/Board. . Staff Contact...... Subject: Finance & IS Department Michael R. Wilson, Interim Finance/IS Administrator Reimbursement Resolution for the South Lake Washington Roadway and SW 27th Street/Strander Boulevard Capital Projects Exhibits: Memorandum Resolution Al X: For Agenda of: August 15, 2005 Agenda Status Consent .............. X Public Hearing.. Correspondence.. Ordinance ............. Resolution............ X Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Legal Dept......... Refer to Finance Committee Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget City Share Total Project.. SUMMARY OF ACTION: Work on the South Lake Washington Roadway and SW 27th Street/Strander Boulevard Capital Projects will begin before debt financing is completed by issuance of tax-exempt Bonds or other obligations. The proposed Resolution enables the City to make capital expenditures on these projects in anticipation of expenditure reimbursement from the proceeds of the Bonds. STAFF RECOMMENDATION: Authorize capital expenditures on South Lake Washington Roadway and SW 27th Street/Strander Boulevard Capital Projects prior to completion of debt financing, and adopt the related Resolution. C:\Documents and Settings\mpetersen\Local Settings\Temp\Reimbursement Resolution_Bonds.doc rt`R FINANCE AND INFORMATION SERVICES ♦DEPARTMENT 1 M E M O R A N D U M DATE: August 8, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: Kathy Keolker-Wheeler, Mayor CC:{ Jay Covington, Chief AdministLtive Officer FROM: Michael R. Wilson, Interim Adtj SUBJECT: Reimbursement Resolution for the South Lake Washington Roadway and SW 27th Street/Strander Boulevard Capital Projects The City of Renton is in the process of undertaking two sizable capital improvement projects that will be debt financed through the issuance of general obligation bonds: South Lake Washington Roadway/Utilities Capital Improvement Project and the SW 27th Street/Strander Blvd. Capital Improvement Project. Since the City is likely to proceed with one or more of these upcoming capital projects before the issuance of any bonds, the City should have a reimbursement resolution in place before ground is broken on these projects. By having a reimbursement resolution in place prior to work on these projects, the City will be able to be reimbursed from the bond proceeds once the bonds are issued. A draft of the proposed Resolution is attached. MRW/dlf Attachment, as stated cc: Linda Herzog, Interim Assistant to the CAO Bonnie Walton, City Clerk Gregg Zimmerman, Planning/Building/Public Works Administrator Linda Parks, Fiscal Services Director h:\finance\adminsup\02_issuepapers memos to council or mayor\reimbursement resolution.doc CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON DECLARING ITS INTENT THAT CERTAIN CAPITAL EXPENDITURES SHALL BE REIMBURSED FROM THE PROCEEDS OF TAX EXEMPT BONDS OR OTHER OBLIGATIONS. WHEREAS, the City of Renton (the "City") plans to undertake the following capital projects: the Southwest 270' Street/Strander Boulevard Capital Improvement Project and the South Lake Washington Roadway/Utilities Capital Improvement Project (the "Projects"); and WHEREAS, the City plans to finance the Projects through the issuance of tax-exempt bonds or other obligations of the City in one or more issues in an amount not to exceed $31,400,000 (the "Bonds"); NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASBINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. SECTION H. For the purpose of complying with the provisions of the Treasury Regulation Section 1.150-2 with respect to qualification of reimbursement allocations as expenditures of bond proceeds, pending the issuance of the Bonds, the City may make capital expenditures in furtherance of the Projects, in anticipation of reimbursement for such expenditures from the proceeds of the Bonds, when issued. PASSED BY TBE CITY COUNCIL this - day of Bonnie I. Walton, City Clerk 2005. RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2005. Approved as to fonn: Lawrence J. Warren, City Attorney RES. 1127:8/8/05:ma Kathy Keolker-Wheeler, Mayor 2 CITY OF RENTON COUNCIL AGENDA BILL Al #: Submitting Data: Dept/Div/Board.. Community Services/Human Services Staff Contact...... Dianne Utecht, ext 6655 Subject: 2006 Community Development Block Grant (CDBG) Funding Recommendations. Exhibits: 1. Issue Paper 2. 2006 Funding Recommendations 3. Contingency Plan For Agenda of: August 15, 2005 Agenda Status Consent .............. X Public Hearing.. X Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . Recommended Action: Approvals: Refer to Community Services Committee; schedule Legal Dept........ public hearing on September 19, 2005. Finance Dept.... Other ............... Fiscal Impact: Expenditure Required... $283,361 Transfer/Amendment....... Amount Budgeted....... $283,361 Revenue Generated......... $283,361 Total Project Budget $283,361 City Share Total Project.. SUMMARY OF ACTION: The Human Services Advisory Committee is recommending that the 2005 Community Development Block Grant public service agency contracts be extended to 2006. They recommend funding for three on -going capital projects. Planning and administration will be funded to the amount allowable. Estimated amounts available are: $48,855 for public services, $185,651 for capital, and $48,855 for planning and administration. The Human Services Advisory Committee decided at their June 21, 2005, meeting that the CDBG funding cycle for public services would be the same as that of the general fund. The next general fund cycle is for 2007/2008. Applications will be taken in 2006 for 2007 and 2008 funding. This funding cycle is consistent with King County and other South King County cities. It also allows time for the Ad Hoc Committee, contemplated by City Council last year during their review of this process, to develop comprehensive funding criteria before the next funding cycle. STAFF RECOMMENDATION: Set a public hearing date of September 19, 2005 to consider allocation of CDBG funds, approve distribution of the 2006 CDBG funds according to the Human Services Advisory Committee recommendations, and adopt the contingency plan as presented. Rentonnet/agnbill/ bh COMMUNITY SERVICES DEPARTMENT - 11 111 M E M O R A N D U M DATE: August 8, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: _;6' Kathy Keolker-Wheeler, Mayor FROM: Dennis Culp, Community Services Administrator��� STAFF CONTACT: Dianne Utecht, Contract Specialist ext. 6655 SUBJECT: 2006 Community Development Block Grant (CDBG) Funding Recommendations ISSUE: Funding recommendations for 2006 Community Development Block Grant funding. RECOMMENDATION: Human Services Advisory Committee and staff recommend approval of $48,855 for public services funding to six agencies, $185,651 in capital funds to three projects, $48,855 for planning and administration, and adoption of the contingency plan. CKGROUND INFORMATION: The Human Services Advisory Committee made the decision not to hold a competitive application process for 2006. They recommend the 2005 public service contracts be extended through 2006. Due to the estimated reduction in public services funding, the 2006 contract amounts were proportionately reduced to the amount available. There were several reasons that factored into this decision. The Human Services Advisory Committee decided at their June 21, 2005, meeting that the CDBG funding cycle for public services would be the same as that of the general fund. The next general fund cycle is for 2007/2008. Applications will be taken in 2006 for 2007 and 2008 funding. Beginning in 2007, a maximum of four public service programs can be funded. In 2005 we funded six. By extending the contracts one year, it will give the Ad -Hoc Committee time to develop funding criteria before the next funding cycle. This information, in turn, will be used to decide which agencies are more appropriately funded by CDBG funds and which by the general fund. King County and the cities in South King County extended the 2005 CDBG public service contracts through 2006 to allow transition time to develop a more comprehensive and cohesive Human Service application process after significant changes in the way King County CDBG funds will be distributed. Renton's funding h Ahuman_se\council\05issuepapers\issuepaper06cdbgfunding3.doc Terri Briere, Council President Page 2 of 2 July 11, 2005 cycle will coincide with the rest of the county. It was felt that if we were on a different cycle, we would receive many more applications for funding. Additionally, the cities in South King County are trying to standardize the application process; having a different funding cycle would not support that endeavor. Due to the estimated reduction in capital funding, the 2006 funding recommendations were proportionately reduced to the amount available to fund the Housing Repair Assistance Program, HomeSight, and the Multi -Service Center. The reasons for this recommendation include: • The anticipated capital funds available for 2006 are approximately $200,000 less than available in 2005. This is a significant reduction in funding, and funding levels had to be reduced. 1 • In 2005 there were seven capital projects funded. Four are on -going programs: City of Renton Housing Repair Program, HomeSight First -Time Homebuyer Program, King County Housing Repair Deferred Home Loans, and the Multi Service Center Employee Development Program. Beginning in 2006, the King County Housing Repair program will receive 25% of all the King County Consortium CDBG funds. The remaining on- going programs were recommended for funding. The estimated amount that Renton will receive for planning and administration is $48,855. This is applied to the cost of the CDBG contract specialist's salary and benefits. The contingency plan calls for any increases in CDBG public service funding to be proportionally applied to the following programs: Communities in Schools of Renton/Family Liaison Program; Community Health Centers of King County Dental Program; Domestic Abuse Women's Network Shelter Program, ElderHealth/Connection Day Health Program, and the Emergency Feeding Program of Seattle and King County. If there is a decrease in public services funding, any decrease will be applied proportionally to all funded public service programs. For any increases in capital funding, any increase will be allocated to the Housing Repair Assistance Program, with funding not to exceed $166,000. Any additional funds will be allocated to the Multi -Service Center Employee Development Program. Any decrease in capital funding will be shared equally between the Multi -Service Center and HomeSight. There will be no decrease to the Housing Repair Assistance Program. CDBG Planning and Administration funds will be increased or decreased to the funds available. C: Jay Covington, Chief Administrative Officer Larry Warren, City Attorney Mike Wilson, Interim Finance/IS Administrator Karen Bergsvik, Human Services Manager ' This is based on a projected 10% reduction from Congress, the reduced amount of funds to be recaptured by Renton that can be reallocated ($23,684 in 2006 versus $70,088 for 2005), and twenty-five percent of the allocation going to the King County Housing Repair program. h:\human_se\council\05issuepapers\issuepaper06cdbgfunding3.doc 2006 CDBG Funding Recommendations Renton Public Services Proportionate 06 funding Difference 05-06 Current 2005 Funding based on estimated amounts Communities in Schools of Renton $9,460 $7,176,-$2,284 Community Health Centers of King County $13,284 $10,077-$3,207 Domestic Abuse Women's Network $10,424 $7,907;-$2,517 ElderHealth/Connection $9,460 $7,176;-$2,284 Emergency Feeding Program $12,318 $9,344-$2,974 Visiting Nurse Service of the NW $9,460 $7,176-$2,284 Total $64,406 $48,855 I Estimated 06 Amount Available $48,855 Capital Projects City of Renton Housing Repair $192,582 $141,644-$50,938 Multi Service Center $28,694 $21,104 -$7,590 HomeSight $31,140 $22,903 -$8,237 Lutheran Community Services Northwest $5,837 $0 N/A Pediatric Interim Care Center $24,020 $0 N/A King County Housing Repair Program $47,878 $0 N/A Downtown Action to Save Housing $47,877 $0 N/A Total $378,028 $185,651 Estimated 06 Capital Amount $185,651_ Planning and Administration $48, 5 Estimated 06 Planning & Administration Amount $48,855 Grand Total $283,361 06 Estimates assume a 10% decrease in CDBG Funds ,Updated 715/05 with current program income figures. 06funding calcs2updated.xls VO-06Community Development Block Grant CDBG Contingency Pla The Human Services Advisory Committee recommends adoption of the following contingency funding plan should the amount of CDBG funds for 2006 change from the June 2005 estimated amount. Public Services Should there be an increase in CDBG public services funding, the Committee recommends any increase be applied proportionally to: • Communities in Schools of Renton/Family Liaison Program • Community Health Centers of King County/Dental Program • Domestic Abuse Women's Network/Shelter Program • ElderHealth/Connection Day Health Program • Emergency Feeding Program of Seattle & King County Should there be a decrease in CDBG public services funding, the Committee recommends any decrease be applied proportionally to all funded programs. Capital If there is an increase in CDBG capital funding, the Committee recommends any increases be allocated to the Housing Repair Assistance Program, with funding not to exceed $166,000. Any additional funds will be allocated to the Multi -Service Center Employee Development Program. If there is a decrease in capital funding, the decrease will be shared equally between the Multi -Service Center and HomeSight. There will be no decrease to the Housing Repair Assistance program. Plannine and Administration If there is an increase in CDBG Planning and Administration funds, the Committee recommends that the City take the maximum amount allowable, to plan and administer the Community Development Block Grant Program. If there is a decrease in CDBG Planning and Administration funds, funding for Planning and Administration will be decreased by that amount. CITY OF RENTON COUNCIL AGENDA BILL Al #: -� Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Transportation Systems August 15, 2005 Agenda Status Staff Contact...... Nathan A. Jones, x7217 Consent .............. X Public Hearing.. Subject: Citywide Commute Trip Reduction (CTR) Program Correspondence.. Funding Agreement with Washington State Department Ordinance ............. of Transportation (WSDOT) Resolution............ X Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Resolution Information......... Agreement Recommended Action: Approvals: Legal Dept......... X Council concur Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... Transfer/Amendment... Amount Budgeted....... Revenue Generated.. $38,435 State funding Total Project Budget $64,200 City Share Total Project. SUMMARY OF ACTION: This agreement releases State funds to support activities the City is required to do under the State of Washington CTR Law. This is an ongoing program and the contract is renewed every two years. STAFF RECOMMENDATION: Approve the resolution and authorize the Mayor and City Clerk to enter into the agreement with the State for the implementation of the Citywide CTR Program in the amount of $38,435. H:ATRANSVADM1N\AGENDA 2005 WSDOT AGENDA HILL.d- PLANNING/BUILDING/ PUBLIC WORKS DEPARTMENT \�-NT�o� MEMORANDUM DATE: August 15, 2005 TO: Terri Briere, President Members of the Renton City Council VIA: Kathy Keolker-Wheeler, Mayor FROM: Gregg Zimd4iftx8trator STAFF CONTACT: Nathan A. Jones, Transportation Planning Project Manager, x7217 SUBJECT: Commute Trip Reduction (CTR) Program Funding Agreement with Washington State Department of Transportation (WSDOT) ISSUE: Should the City enter into an agreement with the State of Washington Department of Transportation to accept funding from the State to support the City efforts to carry out the activities mandated by the Washington CTR Law? RECOMMENDATION: Approve the resolution and authorize the Mayor and City Clerk to enter into the agreement with the State for the implementation of the Citywide CTR Program in the amount of $38,435. BACKGROUND: The City implements a program in accordance with the State and local CTR Law to monitor Renton employers with CTR-affected worksites for progress and compliance. This law was enacted as part of the Washington State Clean Air Act to provide measures that would improve air quality and also manage congestion by encouraging the use of alternatives to single occupancy vehicle (SOV) commute travel through the use of incentives to employees at businesses with 100 or more employees arriving to work between 6:00 AM and 9:00 AM. The City contracts each year with King County Department of Transportation Metro Transit Division to provide staff to offer technical assistance to Renton businesses Terri Briere, President Members of the Renton City Council Page 2 of 2 August 15, 2005 RE: 2005-2007 WSDOT Commute Trip Reduction (CTR) Contract affected by the CTR Law. King County staff assists with the notification of new sites, employee surveys, program review, records maintenance, and more. The amount of the contract between the City of Renton and King County is based on the number of worksites being monitored. Currently, there are 21 CTR-affected employer work sites in the City of Renton. King County is requesting $35,828 to cover the expenses of the above -mentioned activities from July 1, 2005 to June 30, 2006. The prior contract covered the same activities at 22 CTR-affected work sites and the prior contract was for $36,342. (The number of work sites dropped when an employer relocated staff from leased office space.) Funding provided by the State of Washington covers the expenses of the King County contract and a portion of City staff administrative labor. The amount of funding distributed by the State of Washington is determined by two variables: the number of CTR-affected worksites within a jurisdiction and a performance incentive. In the current proposed contract, the State of Washington will give the City of Renton a fixed $1,260 per CTR-affected work site for required activities plus $570.23 per site for employer services. The amount of money given for employer services varies year to year; it is based on the number of trips reduced per day. King County jurisdictions generally did a good job of reducing vehicle trips, and thus, received more money per site for employer services. The Six -Year Transportation Improvement Program (TIP) each year lists a planning budget of $64,200 to cover the expenses above and beyond the King County contract, and to cover staff time to monitor programs, perform reviews of the annual employer program reports, and attend trip reduction regional coordinating meetings, for example. A portion of the funds may be utilized to create a special promotions program for employers who are interested in creating trip reduction transportation programs for their employees. H:Trans/Admin/Agenda Bills 2005/CTR Issue Paper WSDOT 2005 CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORMING THE MAYOR AND CITY CLERK TO ENTER INTO AN IN1 MLOCAL COOPERATIVE AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT) ENTITLED "COMMUTE TRIP REDUCTION IMPLFMF.NTATION AGREEMENT." WHEREAS, the ' City of Renton, pursuant to the Commute Trip Reduction Act, is required to develop and implement commute trip reduction plans; and WHEREAS, the Legislature has appropriated funds to provide technical assistance funding to the City, and WHEREAS, the Washington State Department of Transportation (WSDOT), by law, distributes these funds; and WHEREAS, it is necessary to document the terms and conditions under which the WSDOT will distribute commute trip reduction funds to the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I, The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal cooperative agreement with WSDOT entitled "Commute Trip Reduction Implementation Agreement" and later similar contracts that have the same general purpose, terms and funding. 1 RESOLUTION NO. PASSED BY THE CITY COUNCIL this day of )2005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of Approved as to form: Lawrence J. Warren, City Attorney RES. 1123:7/20/05:ma Kathy Keolker-Wheeler, Mayor PITI 2 Commute Trip Reduction Implementation Agreement Washington State Contractor Department of Transportation City of Renton 310 Maple Park Avenue Renton City Hall, 5�h Floor PO Box 47387 1055 South Grady Way Olympia, WA 98504-7387 Renton, WA 98055 Key Contact Person: Robin Hartsell Key Contact Person: Nathan A. Jones Employer Federal ID #91-6001271 Project Amount Project Amount July 1, 2005 through June 30, 2006 July 1, 2006 through June 30, 2007 $38,435 Will be allocated as set forth in Exhibit I, Funding Allocation Methodology Agreement Start Date Completion . Project Title Number Date Commute Trip Reduction Implementation GCA4569 July 1, 2005 June 30, 2007 This AGREEMENT is entered into by the Washington State Department of Transportation (hereinafter referred to as "WSDOT") and the Contractor identified above (hereinafter referred to as "CONTRACTOR"), and/or individually referred to as the "PARTY" and collectively referred to as the "PARTIES." WHEREAS, RCW 70.94.521 through 70.94.551 requires counties, cities and towns containing "major employers," in counties with populations over 150,000, to develop ordinances, plans and programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips, and thereby reduce vehicle -related air pollution, traffic congestion and energy use, and WHEREAS, RCW -70.94.541 (2) provides for technical assistance to counties, cities, and towns in developing and implementing Commute Trip Reduction (CTR) plans and programs, and WHEREAS, RCW 70.94.544 provides for distribution of funds for local CTR implementation efforts, and WHEREAS, WSDOT desires to achieve trip reduction in order to improve the efficiency of the state transportation system and the quality of life for citizens of the State of Washington, and WHEREAS, WSDOT hereby desires to engage and the CONTRACTOR so agrees to perform all tasks as hereinafter agreed upon by both PARTIES, and NOW, THEREFORE, in consideration of covenants, conditions, performances and promises herein contained and Exhibits I, II and 111, attached hereto and made a part hereof, the PARTIES agree to the terms and conditions following: Page I of 16 GCA4569 Section 1 Purpose of Agreement The purpose of this AGREEMENT is for WSDOT to provide funding to the CONTRACTOR to be used solely for activities undertaken to fulfill the requirements of RCW 70.94.521 through .551 and to implement tasks as described in Exhibit Il, Scope of Work. Section 2 Scope of Work The CONTRACTOR and WSDOT agree to perform all designated tasks under this AGREEMENT as described in Exhibit I1, Scope of Work. Section 3 Time for Beginning and Completion The work to be performed under this AGREEMENT shall commence on July 1, 2005, and terminate on June 30, 2007, unless terminated sooner as provided herein. Section 4 Reimbursement and Payment WSDOT shall reimburse the CONTRACTOR for eligible expenditures not to exceed $38,435 during the AGREEMENT period. The maximum amount of funding for the CONTRACTOR was determined using the methodology contained in Exhibit I, Funding Allocation Methodology. WSDOT will reimburse the CONTRACTOR only for actual and eligible direct and related indirect project costs. Payment will be made on a reimbursable basis. Payment is subject to the submission to and approval by WSDOT of properly prepared invoices accompanied by progress reports as provided in Section 6 and financial summaries. The CONTRACTOR shall submit an invoice (state form A-19) or WSDOT approved invoice format to WSDOT in order to receive reimbursement. The CONTRACTOR may submit invoices, not more than once per month, during the course of this AGREEMENT. The CONTRACTOR shall submit a final invoice to WSDOT no later than July 15, 2007. Any invoice received after July 15, 2007 will not be eligible for reimbursement. Within 30 days after receiving an invoice and upon approval, WSDOT shall remit payment to the CONTRACTOR. All invoices and payments shall be based on and paid on actual work performed and actual costs incurred up to the maximum amount identified in this AGREEMENT. Section 5 Project Records The CONTRACTOR agrees to establish and maintain for the project either a separate set of accounts or accounts within the framework of an established accounting system, in order to sufficiently and properly reflect all eligible direct and related indirect project costs claimed to have been incurred in the performance of this AGREEMENT. Such accounts are referred to herein collectively as the "Project Account". All costs claimed against the Project Account must Page 2 of 16 GCA4569 be supported by properly executed payrolls, time records, invoices, contracts, and payment vouchers evidencing in sufficient detail the nature and propriety of the costs claimed. Section 6 Progress Reports The CONTRACTOR shall submit to WSDOT progress reports as described in Exhibit II, Scope of Work, so that WSDOT may adequately and accurately assess the progress made under the terms of this AGREEMENT. Progress reports shall be submitted to WSDOT along with every invoice request for reimbursement submitted pursuant to Section 4, Reimbursement and Payment. Section 7 Audits, Inspections, and Records Retention WSDOT, the State Auditor, and any of their representatives, shall have full access to and the right to examine, during normal business hours and as often as they deem necessary, all of the CONTRACTOR's records with respect to all matters covered by this AGREEMENT. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and other matters covered by this AGREEMENT. In order to facilitate any audits and inspections, the CONTRACTOR shall retain all documents, papers, accounting records, and other materials pertaining to this AGREEMENT for six (6) years from the date of completion of the project or the project final payment date. However, in case of audit or litigation extending past that six (6) years period, then the CONTRACTOR must retain all records until the audit or litigation is completed. The CONTRACTOR shall be responsible to assure that it, WSDOT, the State Auditor, and any of their representatives, retain comparable audit rights with respect to subcontractors to the CONTRACTOR within the scope of this AGREEMENT. Section 8 Agreement Modifications A. Either PARTY may request changes to this AGREEMENT, including changes in the Scope of Work. Such changes that are mutually agreed upon shall be incorporated as written amendments to the AGREEMENT. No variation or alteration of the terms of this AGREEMENT shall be valid unless made in writing and signed by authorized representatives of the PARTIES hereto. B. Any additional funding secured by WSDOT beyond the amount identified in Section 4, Reimbursement and Payment will be allocated to the CONTRACTOR for the period July 1, 2005 to June 30, 2007 in accordance with the methodology described in Exhibit I, Funding Allocation Methodology. If an increase in funding by the funding source augments the CONTRACTOR's allocation of funding under this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an amendment to this AGREEMENT, providing for an appropriate change in the Scope of Work and/or the project amount in order to reflect any such increase in funding. Page 3 of 16 GCA4569 C. if a reduction of funding by the funding source reduces the CONTRACTOR's allocation of funding under this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an amendment to this AGREEMENT providing for an appropriate change in the Scope of Work and/or the AGREEMENT amount in order to reflect any such reduction of funding. Section 9 Recapture Provision In the event that the CONTRACTOR fails to expend state funds in accordance with state law and/or the provisions of this AGREEMENT, WSDOT reserves the right to recapture state funds in an amount equivalent to the extent of noncompliance. Such right of recapture shall exist for a period not to exceed three (3) years following termination or expiration of this AGREEMENT. The CONTRACTOR agrees to repay such state funds under this recapture provision within 30 days of demand. Section 10 Disputes A. Disputes. Disputes, arising in the performance of this AGREEMENT, which are not resolved by agreement of the PARTIES, shall be decided in writing by the authorized representative of WSDOT Public Transportation and Commute Options (PT&CO) Office. If the PARTIES cannot resolve a dispute by mutual agreement, the CONTRACTOR may submit a written detailed description of the dispute to the PT&CO Program Manager who will issue a written decision within ten (10) days of receipt of the written description of the dispute. This decision shall be final and conclusive. B. Performance During Dispute. Unless otherwise directed by WSDOT, the CONTRACTOR shall continue performance under this AGREEMENT while matters in dispute are being resolved. Section 11 Termination WSDOT, at its sole'discretion, may suspend or terminate this AGREEMENT in whole, or in part, for the reasons following: A. The CONTRACTOR materially breaches, or fails to perform any of the requirements of, this AGREEMENT, and after fourteen (14) days written notice, has failed to cure the condition(s) causing that breach. Conditions of breach may include, but are not be limited to: • Any action taken by the CONTRACTOR without WSDOT approval, which under the provisions of this AGREEMENT, required WSDOT approval; • Failure to perform in the manner called for under this AGREEMENT; or • Failure to comply with any provision of this AGREEMENT; B. The CONTRACTOR is prevented from proceeding with the AGREEMENT by reason of a temporary preliminary, special, or permanent restraining order or injunction of a court of competent jurisdiction where the issuance of such order or injunction is primarily caused by the acts or omissions of persons or agencies other than the CONTRACTOR; C. The requisite state or federal funding is reduced or becomes unavailable through failure of appropriation or otherwise; Page 4 of 16 GCA4569 D. WSDOT determines that the continuation of the project would not produce beneficial results commensurate with the further expenditure of funds; E. WSDOT, at its sole discretion, determines to accept a request made in writing by the CONTRACTOR to terminate the AGREEMENT in whole or in part; or F. WSDOT determines that suspension or termination is in the best interests of the state. If this AGREEMENT is terminated under subsections B, C, D, E, and/or F of this Section, the CONTRACTOR may be reimbursed only for actual and eligible direct and related indirect expenses incurred prior to the date of termination, and then only to the extent of appropriated funds. If this AGREEMENT is terminated under subsection A of this Section, the WSDOT shall not be obligated to provide any additional reimbursement, and WSDOT shall retain all rights to seek recapture or damages from the CONTRACTOR. Section 12 Forbearance by WSDOT Not a Waiver Any forbearance by WSDOT in exercising any right or remedy hereunder, or otherwise afforded by applicable law, shall not be a waiver of or preclude the exercise of any such right or remedy. Section 13 Waiver In no event shall any WSDOT payment of grant funds to the CONTRACTOR constitute or be construed as a waiver by WSDOT of any CONTRACTOR breach, or default which and shall in no way impair or prejudice any right or remedy available to WSDOT with respect to any breach or default. Section 14 Independent Contractor The CONTRACTOR shall be deemed an independent CONTRACTOR for all purposes, and the employees of the CONTRACTOR or any of its subcontractors and the employees thereof, shall not in any manner be deemed to be employees of WSDOT. Section 15 WSDOT Advice The CONTRACTOR bears complete responsibility for the administration and success of the work as it is defined in this AGREEMENT and any amendments thereto. Although the CONTRACTOR is allowed to seek the advice of WSDOT, the offering of WSDOT advice shall not modify the CONTRACTOR's rights and obligations under this AGREEMENT, and WSDOT shall not be held liable for offering advice to the CONTRACTOR. Section 16 Limitation of Liability and Indemnification No liability shall attach to WSDOT or the CONTRACTOR by reason of entering into this AGREEMENT, except as expressly provided herein. This AGREEMENT is not intended to Page 5 of 16 GCA4569 benefit any third party. The CONTRACTOR shall indemnify and hold WSDOT, its agents, employees, and/or officers harmless from, and shall process and defend at its own expense, any and all claims, demands, suits, penalties, losses, damages (both to persons and property), or costs of whatsoever kind or nature (hereafter "claims") brought against WSDOT arising out of or incident to the execution, performance or failure to perform under this AGREEMENT; provided, however, that if such claims are caused by or result from the concurrent negligence of (a) the CONTRACTOR, its agents, employees, and/or officers and (b) WSDOT, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the CONTRACTOR, its agents, employees, and/or officers; and provided further that nothing herein shall require the CONTRACTOR to hold harmless or defend WSDOT, its agents, employees, and/or officers from any claims arising from the sole negligence of WSDOT, its agents, employees, and/or officers. Section 17 Hold Harmless It is understood and agreed that this AGREEMENT is solely for the benefit of the PARTIES hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this AGREEMENT. Each PARTY hereto agrees to be responsible and assumes liability for its own negligent acts or omissions, or those of its officers, agents or employees. Each agreement, contract or subcontract for services or activities to further the terms of this AGREEMENT u shall include an indemnification and hold harmless providing that WSDOT and the State of Washington are not liable for damages or claims for damages arising from any city, town, designee or subcontractor's performance or activities under the terms of those agreements, contracts or subcontracts. Section 18 Governing Law, Venue, and Process This AGREEMENT shall be construed and enforced in accordance with, and the validity and performance thereof shall be governed by the laws of the State of Washington. In the event that either PARTY deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the PARTIES hereto agree that any such action shall be initiated in the Superior Court of the State of Washington situated in Thurston County. The CONTRACTOR hereby accepts service of process by registered mail consistent with RCW 4.28.080(1). Each PARTY shall bear its own legal costs and expenses, including attorney fees, in any such litigation. Section 19 Compliance with Laws and Regulations The CONTRACTOR agrees to abide by all applicable state and federal laws and regulations, including, but not limited to, those concerning employment, equal opportunity employment, nondiscrimination assurances, project record keeping necessary to evidence AGREEMENT compliance, and retention of all such records. The CONTRACTOR will adhere to all of the nondiscrimination provisions in Chapter 49.60 RCW. The CONTRACTOR will also comply with the Americans with Disabilities Act (ADA), Public Law 101-336, which provides Page 6 of 16 GCA4569 comprehensive civil rights protection to individuals with disabilities in the areas of employment public accommodations, state and local government services and telecommunication. Section 20 Section Headings All section headings are inserted for convenience only and shall not affect any construction or interpretation of this AGREEMENT. Section 21 Severability If any covenant or provision of this AGREEMENT shall be adjudged void, such adjudication shall not affect the validity or obligation of performance of any other covenant or provision, or part thereof, that in itself is valid if such remainder conforms to the terms and requirements of applicable law and the intent of this AGREEMENT. No controversy concerning any covenant or provision shall delay the performance of any other covenant or provision except as herein allowed. Section 22 Execution and Acceptance This AGREEMENT may be executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONTRACTOR does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements and their supporting materials contained and/or mentioned herein, and does hereby accept State funds and agrees to all of the terms and conditions thereof. Section 23 Execution This AGREEMENT is executed by the Director of the Public Transportation and Rail Division, State of Washington, Department of Transportation or the Director's designee, not as an individual incurring personal obligation and liability, but solely by, for, and on behalf of the State of Washington, Department of Transportation, in his/her capacity as Director of the Public Transportation and Rail Division. This space intentionally left blank. Page 7 of 16 GCA4569 IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT the day and year first above written. WASHINGTON STATE CONTRACTOR DEPARTMENT OF TRANSPORTATION In Judith Giniger, Director Public Transportation and Rail Division Print Name: Date: Approved as to form only: By: Ann E. Salay Assistant Attorney General Date: June 21, 2005 Title: Who certifies proper authority to execute this Agreement on behalf of the Contractor Date: Page 8 of 16 GCA4569 Exhibit I Funding Allocation Methodology Funding allocated by WSDOT for local implementation of CTR activities is based on the formula following: 1. Each county is provided $1,260 per affected worksite as a base allocation to ensure sufficient funding to meet jurisdiction obligations pursuant to RCW.70.94.521-.551. The number of affected worksites in each county shall be based on information contained in WSDOT's database as of May 1 st of each year. 2. The remaining funding will be allocated based on the number of commute trips reduced per day in each county, between each worksite's base year survey and its most recent survey, provided that every county receives at least $80,000 per year. For the period July 1, 2005 through June 30, 2006, the most recent survey period will be 2003. For the period July 1, 2006 through June 30, 2007, the most recent survey period will be 2005. July 1, 2005 - June 30, 2006 Allocation County Number of Sites Trips Reduced/Day Worksite Base Allocation Performance Allocation Additional to Achieve $80,000 Floor Total Allocation Benton $50,000 Clark 48 1,157 $60,480 $29,309 $0 $89,789 King 527 11,863 $664,020 $300,511 $0 $964,532 Kitsap 31 1,522 $39,060 $38,555 $2,385 $80,000 Pierce 80 2,900 $100,800 $73,462 $0 $174,262 Snohomish 88 806 $110,880 $20,417 $0 $131,297 Spokane 100 1,562 $126,000 $39,568 $0 $165,568 Thurston 62 550 $78,120 $13,932 $0 $92,052 Whatcom 23 421 $28,980 $10,665 $40,355 $80,000 Yakima 23 122 $28,980 $3,0901 $47,930 $80,000 TOTAL 982 20,03[$1,237,3201 $529,5101 $90,670 $1,907,500 Any distribution of funds to jurisdictions within a county shall be done on the basis of the number of affected worksites in each jurisdiction. For example, if there are two (2) jurisdictions in a county, each with fifty percent (50%) of the total number of affected worksites in the county, any division of funds within the county should provide each of the two (2) jurisdictions with fifty percent (50%) of the total county funding allocation. Page 9 of 16 GCA4569 EXHIBIT II SCOPE OF WORK Implementation of Commute Trip Reduction (CTR) Plans and Program 1. CONTRACTOR AGREES TO: 1.1. Work to be Performed 1.1.1. The county or city, whichever applies, has enacted a Commute Trip Reduction (CTR) ordinance in compliance with RCW 70.94.521-.551. Said ordinance requires, for example, the submission of employee commuter surveys, employer annual reports, and other provisions for the tracking of certain vehicle miles traveled (VMT) and single occupant vehicle (SOV) commute trips, as well as provisions to assist in the reduction of VMT and SOV. Therefore, the CONTRACTOR agrees to implement a CTR program and to comply with all provisions of the applicable county or city ordinance, which is incorporated herein by reference and made a part of this AGREEMENT and this Scope of Work. 1.2. Funding Distribution and Reporting 1.2.1. The CONTRACTOR may distribute funds to its eligible contracting partner(s) who are implementing CTR plans and ordinances as authorized by RCW 70.94.544, by entering into agreements with other jurisdictions, local transit agencies, regional transportation planning organizations, or other eligible organizations. The CONTRACTOR shall submit to WSDOT within 30 days of execution of any agreement between the CONTRACTOR and is eligible contracting partner(s): (a) a list of dollar amounts to be disbursed by the CONTRACTOR to its eligible contracting partner(s), or (b) a fund dispersion methodology. 1.3. Implementation Plans 1.3.1. In addition to complying with Section 1, above, the CONTRACTOR shall implement all CONTRACTOR provisions in this Scope of Work. Further, the CONTRACTOR shall incorporate Sections 1 and 3 of the Scope of Work in all agreements with eligible contracting partner(s), as necessary, to coordinate the development, implementation, and administration of CTR plans and compliance with applicable ordinances. 1.3.2. Appeals, Exemptions, and Modifications 1.3.3. The CONTRACTOR shall maintain an appeals process consistent with RCW 70.94.534(6), applicable ordinances, and procedures contained in the Commute Trip Reduction Task Force Guidelines, which may be obtain from the WSDOT or found at http://www.wsdot.wa.gov/tdm/tripreduction/CTRguide/default.cfm. The CONTRACTOR, or its eligible contracting partner(s), shall submit requests for CTR exemptions or goal modifications to WSDOT for review and comment within five (5) days of receiving such requests, and shall provide WSDOT five (5) working days to comment prior to approving or denying the request. Page 10 of 16 GCA4569 1.3.4. Survey Processing 1.3.5. The CONTRACTOR shall notify WSDOT prior to sending employee commuter surveys to the University of Washington, Office of Educational Assessment, for processing. The notification must include the name of the worksite, employer identification code, and type of survey for each survey being submitted for processing. The notification shall be submitted as an electronic spreadsheet via electronic mail. The CONTRACTOR agrees not to deliver or send surveys for processing unless authorized to do so by WSDOT. 1.3.6. Database Updates 1.3.7. The CONTRACTOR agrees to provide WSDOT with updated lists of affected worksites and jurisdiction contacts on a quarterly basis. These updates shall be submitted electronically in a format specified by WSDOT. 1.3.8. Employer Annual Reports 1.3.9. The CONTRACTOR agrees to, within 30 days from the date of filing, submit to WSDOT one (1) electronic or hard copy of all employer annual report(s). 1.3.10. Employer Exemptions and Goal Modifications 1.3.11. The CONTRACTOR agrees to, within 30 days from the date of official administrative decision, submit to WSDOT the name and employer identification code for any worksite that has been granted an exemption or goal modification, including information about the duration of all exemptions and information on the type of goal modification granted. 1.3.12. Progress Report and Invoice 1.3.13. The CONTRACTOR agrees to submit to WSDOT periodic progress reports, as specified in Exhibit III, Progress Report Format, with all invoices in accordance with Section 4 of this AGREEMENT. 2. WSDOT AGREES TO: 2.1. General Technical Assistance 2.1.1. WSDOT will provide support to the CONTRACTOR, or its eligible contracting partner(s), in developing and implementing CTR plans and programs, including providing training, informational materials, and assistance in CTR evaluation. WSDOT will also assist with overall CTR marketing and promotion on a statewide basis. 2.2. Exemptions and Modifications 2.2.1. WSDOT will review and comment on employer requests for exemptions from CTR requirements and/or goal modifications, within five (5) working days after receipt. Failure to review and comment on such requests within five (5) working days after receipt shall be considered a waiver of WSDOT's right to comment. Page 1 l of 16 GCA4569 2.3. Database Management 2.3.1. WSDOT will maintain a current database of all affected worksites in Washington State. WSDOT will input new and/or updated worksite information within fifteen (15) working days after receipt from CONTRACTOR. WSDOT will employ an internal verification process to ensure all new and/or updated information is input in a timely and accurate manner. Information from the WSDOT database will be used to determine funding allocation consistent with the methodology contained in Exhibit 1, Funding Allocation Methodology. 2.4. Training 2.4.1. WSDOT will maintain training materials to support implementation of CTR programs. 2.5. Public Awareness 2.5.1. WSDOT will develop and implement statewide public awareness and recognition programs to support local implementation of CTR programs. 2.6. Annual Reporting Assistance 2.6.1. WSDOT will distribute in sufficient quantities the State "Program Description & Employer Annual Report" form to the CONTRACTOR, or other eligible recipients, if requested. WSDOT will also maintain an intemet-based annual report system and will provide information and ongoing technical assistance to employers and jurisdictions using the system. 2.7. Survey Assistance 2.7.1. WSDOT will: 2.7.1.1. Provide the CONTRACTOR, or its eligible contracting partner(s), with summary survey information if requested. 2.7.1.2. Distribute the Employee Questionnaires in sufficient numbers to the CONTRACTOR, its eligible contracting partner(s)if requested. 2.7.1.3. Maintain an internet-based survey tool, and provide information and ongoing technical assistance to employers and jurisdictions using the system. 2.7.1.4. Provide survey processing at no cost to the CONTRACTOR, or its eligible contracting partner(s), and affected employers, during the base year and all subsequent surveys. 2.7.1.5. Provide technical assistance to the CONTRACTOR, or its eligible contracting partner(s), and employers, on surveying, if requested. 2.7.1.6. Work with the CONTRACTOR, or its eligible contracting partner(s), to calculate goal measurement information and track measurement survey history for all CTR affected worksites. Page 12 of 16 GCA4569 2.7.1.7. Return the processed employee commuter survey and reports to the CONTRACTOR, or its eligible contracting partner(s), within thirty (30) days of the date the forms are delivered for processing 2.7.1.8. Maintain and periodically update the "CTR Guide for Employer Surveys." WSDOT will review survey guide/instructional materials developed by the CONTRACTOR or its eligible contracting partner(s) for consistency with the state -developed "CTR Guide for Employer Surveys," which may be obtained from WSDOT. 2.7.1.9. Review all electronically submitted survey notifications and respond to the CONTRACTOR within five (5) working days after receipt. Page 13 of 16 GCA4569 Exhibit III Progress Report Format • Name of the Organization Submitting Report: • Submitted on behalf of following Jurisdiction(s): • Contact Name: • Contact Phone and Fax Number: • Contact E-mail: 1. CTR Activities Prepare a brief summary of activities undertaken during the period for which reimbursement is requested. 2. State CTR Funds Disbursed Jurisdiction Disbursed Since Last Report Total Disbursed Fiscal Year to Date Jurisdiction A $ $ Jurisdiction B $ $ (etc) Total Disbursement $ $ This space intentionally left blank. Page 14 of 16 GCA4569 3. Expenditures This Period Under `Categories' listed below, indicate either the actual expenditures, or estimated expenses if actual costs for these categories are not known. List the actual total expenditures on the last line of the following table. Local Fiscal Year Other Fiscal Year Funds to Date Funds to Date State CTR Fiscal Year Spent on Local Spent on Other Funds To Date CTR Funds CTR Funds Spent State CTR Activities Spent on Activities Spent on Since Last Funds Since Last CTR Since Last CTR Categories Report Sent Report Activities Report Activities Required Activities, $ $ $ $ $ $ including: 1. Notification of New Worksites 2. Administering CTR Surveys 3. Employer Annual Report Review 4. Exemptions and Modifications 5. Record Maintenance 6. Enforcement Employer Service Activities Employer Training $ $ $ $ $ $ Incentives $ $ $ $ $ $ Promotion and $ $ $ $ $ $ Marketing Guaranteed Ride $ $ $ $ $ $ Home Other (Specify) $ $ $ $ $ $ Totals $ $ $ $ $ is 4. Jurisdiction(s) Contact Names, Address, and Phone Numbers Jurisdiction A John Who City of X PO Box 1234 X, WA 98000 Phone (206) 999-9999 5. List of contact information for effected worksites in the Jurisdiction. The information will be submitted in the electronic format approved by WSDOT. 6. Employer Annual Reports Approved During This Period Provide the name and worksite identification number for all employer annual reports accepted during this period. Attach a hard copy or electronic (disc) copy of all employer annual reports accepted by the jurisdiction during the quarter. If the jurisdiction accepted employer annual reports submitted via WSDOT's web -based reporting system, indicate the name and worksite identification number for each worksite report accepted. Page 15 of 16 GCA4569 7. Employer Exemptions and Goal Modifications Granted During This Period Provide the name and worksite identification number for any worksite that has been granted a CTR exemption or goal modification during the period, including information about the duration of all exemptions and information on the type of goal modification granted. Page 16 of 16 GCA4569 CITY OF RENTON COUNCIL AGENDA BILL Submitting Data: Planning/Building/Public Works Dept/Div/Board.. Transportation Systems Staff Contact...... Nathan A. Jones, x7217 Subject: 2005-2006 King County Commute Trip Reduction (CTR) Contract Exhibits: Issue Paper Resolution 3712, dated August 23, 2004 Commute Trip Reduction Act Implementation For Agenda of: Agenda Status Consent .............. Public Hearing.. Correspondence.. Ordinance ............. Resolution........... . Old Business........ New Business....... Study Sessions...... Information........ . 15.2005 0 Recommended Action: Approvals: Legal Dept......... X Council Concur Finance Dept...... Other. . . Fiscal Impact: Expenditure Required $35,828 Transfer/Amendment Revenue Generated. $38,435 $35,108 (King County charges) (State funding) + $720 (workshop expenses) Total Project Budget $64,200/year City Share Total Project. SUMMARY OF ACTION: This agreement authorizes King County Department of Transportation staff to conduct work in support of activities the City of Renton is required to do under the State of Washington Commute Trip Reduction (CTR) Law. This is an ongoing program and the contract is renewed every year. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the agreement with King County as allowed under Resolution 3712 for implementation of the Citywide CTR Program in the amount of $35,828. Trans\Admin\Agenda 2005\ CTR_KC_Agenda bill.doc PLANNING/BUILDING/ ti PUBLIC WORKS DEPARTMENT 1 M E M O R A N D U M DATE: August 15, 2005 TO: Terri Briere, President Members of the Renton City Council VIA: )Kathy Keolker-Wheeler, Mayor FROM: ' Gregg Zin n A"iistrator STAFF CONTACT: Nathan A. Jones, Transportation Planning Project Manager, x7217 SUBJECT: 2005-2006 King County Commute Trip Reduction (CTR) Contract ISSUE: Should the City enter into an agreement with the King County Department of Transportation to allow Metro Transit Division staff to perform the State -mandated duties specified by the Washington State CTR Law on behalf of the City? RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the agreement with King County as allowed under Resolution 3712 for implementation of the Citywide CTR program in the amount of $35,828. BACKGROUND: The City implements a program in accordance with the State and local CTR Law to monitor Renton employers with CTR-affected worksites for progress and compliance. This law was enacted as part of the Washington State Clean Air Act to provide measures that would improve air quality and also manage congestion by encouraging the use of alternatives to single occupancy vehicle (SOV) commute travel through the use of incentives to employees at businesses with 100 or more employees arriving to work between 6:00 AM and 9:00 AM. The City contracts each year with King County Department of Transportation Metro Transit Division to provide staff to offer technical assistance to Renton businesses affected by the CTR Law. King County staff assists with the notification of new sites, Terri Briere, President Members of the Renton City Council Page 2 of 2 August 15, 2005 RE: 2005-2007 WSDOT Commute Trip Reduction (CTR) Contract employee surveys, program review, records maintenance, and more. The amount of the contract between the City of Renton and King County is based on the number of worksites being monitored. Currently, there are 21 CTR-affected employer work sites in the City. King County is requesting $35,828 to cover the expenses of the above - mentioned activities from July 1, 2005 to June 30, 2006. The prior contract covered the same activities at 22 CTR-affected work sites and the prior contract was for $36,342. (The number of work sites dropped when an employer relocated staff from leased office space.) Funding provided by the State of Washington covers the expenses of the King County contract and a portion of City staff administrative labor. Within the current two-year contract, the amount of funding distributed by the State of Washington is determined by two variables: the number of CTR-affected worksites within a jurisdiction and a performance incentive. The State of Washington gives the City of Renton a fixed $1,260 per CTR-affected work site for required activities plus $570.23 per site for employer services. The amount of money given for employer services varies year to year; it is based on the number of trips reduced per day. King County jurisdictions generally did a good job of reducing vehicle trips, and thus, received more money per site for employer services. The Six -Year Transportation Improvement Program (TIP) each year lists a planning budget of $64,200 to cover the expenses above and beyond the King County contract, and to cover City of Renton staff time to monitor programs, perform reviews of the annual employer program reports, and attend trip reduction regional coordinating meetings, for example. A portion of the funds may be utilized to create a special promotions program for employers who are interested in creating trip reduction transportation programs for their employees. Cc: Nathan Jones, Transportation Planner I I:Trans/Admin/Agenda Bills 2005/CTR Issue Paper WSDOT 2005 CITY OF RENTON, WASIIINGTON RESOLUTION NO. 3 712 A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL COOPERATIVE AGREEMENT WITH KING COUNTY ENTITLED "COMMUTE TRIP REDUCTION ACT IMPLEMENTATION AGREEMENT." WHEREAS, the City of Renton, pursuant to the Commute Trip Reduction Act, is required to develop and implement commute trip reduction plans; and WHEREAS, the Legislature has appropriated funds to provide technical assistance funding to the City; and WHEREAS, the Washington State Department of Transportation, by law, distributes these funds to the counties, which in turn distributes the funds to the cities; and WHEREAS, the County and the City desire to have the County perform certain tasks on behalf of the City; and WHEREAS, it is necessary to document the terms and conditions under which the County will perform such tasks on behalf of the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION H. The Mayor and City Clerk are hereby authorized to enter into an interkwA cooperative agreement with King County entitled "Commute Trip Reduction Act Implementation Agreement' and later similar contracts that have the same general purpose, terms and funding. 1 COMMUTE TRIP REDUCTION ACT IMPLEMENTATION AGREEMENT An Agreement between King County, through its Department of Transportation, (hereinafter called "King County ") and the City of Renton ("City"), hereinafter jointly referred to as the "Parties," for the purpose of implementing the Washington State Commute Trip Reduction Act of 1991. WHEREAS, the Washington State Legislature enacted the Commute Trip Reduction Act (Chapter 202, Laws of 1991, codified as RCW 70.94.521-551) to require local governments in those counties experiencing the greatest automobile -related air pollution and traffic congestion to develop and implement plans to reduce vehicle miles traveled per employee and single occupant vehicle commute trips; and WHEREAS, the City has within its boundaries one or more "major employers" and is required by RCW 70.94.527 to develop and implement a commute trip reduction plan; and WHEREAS, the Parties hereto are authorized to enter into this Agreement pursuant to RCW 70.94.527 (6); and WHEREAS, the King County Code 28.94.110 authorizes the execution and administration of Agreements with state and local agencies for assistance in implementing the Commute Trip Reduction Act; and WHEREAS, the local jurisdiction commute trip reduction plans are required to be coordinated and consistent with plans of adjacent jurisdictions and applicable regional plans; and WHEREAS, the City and King County desire to implement the Commute Trip Reduction Act consistent with the guidelines established by the state Commute Trip Reduction Task Force and with King County and other cities within the county; and WHEREAS, the City can achieve cost efficiencies and administrative consistency by contracting with King County for CTR implementation; NOW THEREFORE, in consideration of the mutual promises and covenants herein, it is hereby agreed: SECTION 1.0 PURPOSE. The purpose of this Agreement is to assign certain tasks to be undertaken by King County on behalf of the City to implement the CTR Act. Page 2 SECTION 2.0 DEFINITIONS. The following definitions shall apply for purposes of this Agreement: "Administrative Representative" means the primary administrative contact for issues related to this Agreement as designated in Section 3.5 of the Agreement. "Affected Employer" means an employer required by RCW 70.94.521 and the City's CTR Plan to implement a CTR program (see also "major employer"). "Commute Trip Reduction Plan (CTR Plan)" means a plan adopted by the City designed to reduce the proportion of single occupant vehicle commute trips and vehicle miles traveled per employee, as described in RCW 70.94.527. "Commute Trip Reduction Program (CTR Program)" means a program designed by an affected employer to reduce the proportion of single occupant vehicle commute trips and the commute trip vehicle miles traveled by employees at a worksite, as described in RCW 70.94.531. "CTR Funds" means state funds authorized by RCW 70.94.544 and Section 301 of the Natural Resources biennial budget to help counties and cities implement commute trip reduction plans. "Major Employer" means a private or public employer that employs one hundred or more full- time employees at a single worksite who are scheduled to begin their regular workday between 6:00 a.m. and 9:00 a.m. on weekdays for at least twelve continuous months during the year, as provided in RCW 70.94.521 (herein also known as an "affected employer"). "State" is the Washington State Department of Transportation (WSDOT) unless otherwise noted. SECTION 3.0 SCOPE OF WORK 3.1 Scope of Work: The scope of work to be completed by King County and the City in accordance with this Agreement is described in "Exhibit A: Scope of Work", which by reference is made a part of this Agreement. Funds provided by the City to King County under this Agreement shall be used solely for activities undertaken to fulfill the provisions of the scope of work as provided in Exhibit A. 3.2 Regional Cooperation: Some tasks in the Scope of Work are subarea or county -wide and assume that the City will participate with other contracting cities and try to the extent possible to develop policies and products consistent throughout the county to take advantage of economies of scale and cost efficiencies. 3.3 Schedule: The schedule for tasks is specified in Exhibit A: Scope of Work. A quarterly review of progress to date and anticipated activities will be held with jurisdiction representatives. On -going review of issues and materials will be conducted with the jurisdiction representatives. Page 3 3.4 Project Organization: The contract -funded position will conduct contractual activities for the jurisdiction. The position will work in a single division which includes other contract staff and report to the CTR Services Supervisor. 3.5 Administrative Representatives: King County and the City shall each designate an administrative representative for matters pertaining to this Agreement. King County shall be represented by the Manager of Sales and Customer Service or his designee. The City shall be represented by the Director, Transportation System Division or his/her designee. 3.6 State Requirements: At the request of the City, King County shall provide information to the State for monitoring or evaluation activities as outlined in the Interlocal Agreement. SECTION 4.0 DISBURSEMENT OF FUNDS 4.1 Budget: The budget for work to be performed through June 30, 2006 is specified in Exhibit B. 4.2 Equipment: Equipment to be purchased under this Agreement shall be used exclusively for the purpose of CTR administration for the City and other jurisdictions in King County. King County shall own all such equipment and maintain it at no additional cost to the City. 4.3 Payment Process: King County shall submit the City's invoice and a quarterly progress report to the City per the following schedule. The City shall make payment to King County within 45 days of receipt of the invoice. Payment Fixed Invoice Submitted Payment No Earlier Than 1St payment $8,777.50 September 30, 2005 2nd payment $8,777.50 December 31, 2005 3rd payment $8,777.50 March 31, 2006 4th payment $8,777.50 June 30, 2006 Total $35,108.00 4.4 Payment Amounts: Each payment shall consist of the fixed amount specified above in Section 4.3, plus reimbursement of workshop expenses estimated to $720.00. The City shall pay a percentage share of workshop expenses based on the percentage of the total registrants for the workshop representing worksites in the City. Page 4 The workshop expenses to be shared by the City shall consist of a fixed labor element plus actual non -labor expenditures. The fixed labor element shall be as follows: - ETC Orientation - Program Implementation - Survey Briefing - Additional Workshops $491.50 fixed labor charge per workshop $491.50 fixed labor charge per workshop $167.11 fixed labor charge per workshop $49.15 fixed labor charge per hour for King County trainers SECTION 5.0 AUDITING OF RECORDS, DOCUMENTS, AND REPORTS The State Auditor and any of its representatives shall have full access to and the right to examine during normal business hours and as often as the state Auditor may deem necessary, all the records of the City and King County with respect to all matters covered in this Agreement. Each Party to the Agreement shall have similar access and rights with respect to the records of the other Party. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls, and records of matters covered by this Agreement. Such rights last for three (3) years from the date final payment is made hereunder. SECTION 6.0 EQUAL EMPLOYMENT OPPORTUNITY. King County agrees to abide by all applicable federal and state statutes and regulations prohibiting employment discrimination. SECTION 7.0 WAIVER OF DEFAULT Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such in writing, signed by an authorized representatives of the County, and attached to the original Agreement. SECTION 8.0 SEVERABILITY Should any clause, phrase, sentence or paragraph of this Agreement be declared invalid or void, the remaining provisions of this Agreement shall remain in full force and effect if such remainder continues to conform to the terms and requirements of applicable law and the intent of this Agreement. Page 5 SECTION 9.0 INDEMNIFICATION AND HOLD HARMLESS It is understood and agreed that this Agreement is solely for the benefit of the Parties hereto and gives no right to any other Party. No joint venture or partnership is formed as a result of this Agreement. Each Party hereto agrees to be responsible and assumes liability for its own negligent acts or omissions, and those of its officers, agents or employees, while performing work pursuant to this Agreement, to the fullest extent required by law, and agrees to save, indemnify, defend, and hold the other Parties harmless from any such liability. In the case of negligence of multiple Parties, any damages allowed shall be assessed in proportion to the percentage of negligence attributable to each Party, and each Party shall have the right to seek contribution from the other Parties in proportion to the percentage of negligence attributable to the other Parties. The City acknowledges it is solely responsible for its compliance with the CTR Act, and for the adoption, implementation, and enforcement of any ordinances, plans, and programs related to the CTR Act. The City shall indemnify and hold King County harmless from, and shall process and defend, at its own expense, any and all claims, demands, suits at law of equity, actions, penalties, losses, damages, or costs arising out of, in connection with, or incidental to any act or omission of the City or any of its officers, employees, subcontractors or agents in adopting or enforcing any ordinances, plans and programs related to the CTR Act. The Parties hereto acknowledge that the State of Washington is not liable for damage or claims from damages arising from any act or omission of King County or the City under this Agreement. SECTION 10.0 AGREEMENT PERIOD This Agreement is effective from July 1, 2005. The expiration date for purposes of performing substantive work as described in Exhibit A (Scope of Work) and for incurring costs is June 30, 2006, and for final accounting purposes is July 31, 2006, unless the Parties agree to an extension. Termination of this Agreement does not relieve any of the Parties from any obligations incurred through the date of termination as a result of this Agreement. SECTION 11.0 AGREEMENT MODIFICATIONS This Agreement may be amended, altered, clarified or extended only by written Agreement of the designated administrative representative of the City and King County. SECTION 12.0 TERMINATION 12.1 Either Party to this Agreement may terminate the Agreement, in whole or in part, upon thirty (30) days advance written notice of the termination to the other Party. If this Agreement is so terminated prior to fulfillment of the terms stated herein, King County shall be reimbursed for all actual direct and related indirect expenses and noncancellable obligations incurred to date of termination. Page 6 12.2 If at any time during the Agreement period the State acts to terminate, reduce, modify, or withhold CTR Grant Funds allotted to the City pursuant to RCW 79.94.544 then either Party may terminate this Agreement by giving thirty (30) days' advance written notice to the other Party. Dated this day of , 2005. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day first above mentioned. KING COUNTY: By Kevin Desmond General Manager Metro Transit Approved as to form: CITY OF RENTON By City Attorney By Director City of Renton — Exhibit A Commute Trip Reduction Services Contract Scope of Work Period: July 1, 2005, through June 30, 2006 Work Activities — 21 current sites A. Notification of new sites 1. Identify contact for potential sites 2. Send notification inquiry 3. Confirm status 4. Secure state code 5. Create timeline and legal file B. Survey 1. Alert employer to survey timeline 2. Track survey completion and processing 3. Send survey results to employer C. Program review 1. Remind employers of submittal deadlines 2. Monitor program report receipt 3. Review revised programs for sites that did not make progress and evaluate the potential for progress toward SOV reduction 4. Review program reports for completeness for new sites and for sites that made progress toward goal 5. Recommend action to jurisdiction 6. Generate approval letter for City signature D. Exemptions & Modifications 1. Inform new sites about process and criteria 2. Receive requests and copy to city 3. Copy request to state for comment 4. Review and analyze request and provide comments to City 5. Contact employer as needed, generate and send response per city E. Records maintenance 1. Maintain database and master file records on all affected sites 2. On a quarterly basis, provide WSDOT with hard copy of each employer program report approved within the quarter 3. Provide WSDOT with an electronic copy of the CTR database of the City's CTR-affected employers, quarterly or as required by WSDOT 4. Provide quarterly report information for jurisdiction to conduct state funds billing Schedule As needed First quarter and as necessary Ordinance schedule by Site As needed On -going Exhibit A F. Program Development As needed New Sites 1. Provide written information on basic requirements of the CTR Ordinance, CTR Zones, and an explanation of how the plan is intended to achieve its goals 2. Provide materials that explain a range of measures and activities that may help the employer achieve the CTR goals of the local ordinance 3. Assist with voluntary baseline survey. Analyze survey data and make programs recommendations. G. New ETC Consultation/Briefing As needed 1. Provide written information on basic requirements of the CTR Ordinance, CTR Zones, and an explanation of how the plan is intended to achieve its goals 2. Provide materials that explain a range of measures and activities that may help the employer achieve the CTR goals of the local ordinance H. Program Implementation Assistance As needed Provide assistance in the following categories: 1. Identify resources and implementation requirements 2. Coordinate/attend network group meetings 3. Communicate with ETCs about transportation issues, including Sound Transit, Metro Transit, Special events and items of interest (e.g.: construction and road closures, Air Quality alerts, WSRO bulletins) 4. Provide promotion/incentive support and coordination (e.g.: planning, develop materials, implement and evaluate, includes Rideshare campaign and Relax campaign) I. Training Quarterly Provide county -wide basic training to new ETCs 1. Basic Training part 1: ETC orientation 2. Basic Training -part 2: Program Implementation and Promotion 3. Survey briefing CITY OF RENTON Period: July 1, 2005 through June 30, 2006 FUNDING State CTR Funds (estimated) $1,260 per site for Required Activities $570.23 per site for Employer Services TOTAL FUNDS AVAILABLE NUMBER OF SITES Exhibit B $ 26,460.00 $ 11,974.83 $ 38,434.83 21 CTR SERVICES CONTRACT Required Activities 1. New Site Notification / Site status change $ 147 2. Data Management & Survey Processes $ 4,838 3. Program Review & Site Analysis $ 11,870 4. Exemptions, Modifications and Compliance Issues $ 1,180 5. Records Maintenance $ 3,096 Total Required Activities $ 21,131 Employer Service 1. Employer Training $ 720 2. Incentives $ 1,050 3. Promotions & Marketing $ 2,064 4. Program Development $ 1,573 5. Program Implementation $ 9,289 Total Employer Service $ 14,696 CONTRACT TOTAL $ 359828 CITY OF RENTON COUNCIL AGENDA BILL Al #: Submitting Data: Planning/Building/Public Works For Agenda of: August 15, 2005 Dept/Div/Board.. Transportation Systems Division Agenda Status Staff Contact...... Nick Afzali, x7245 Consent .............. Public Hearing.. Subject: Correspondence.. Prioritization of Sound Transit Phase 2 (ST2) Renton Ordinance ............. Projects List Resolution............ Old Business........ New Business....... X Exhibits: Study Sessions...... Issue Paper Information......... Recommended Action: Approvals: Legal Dept........ Refer to Transportation/Aviation Committee Finance Dept...... Other ............... Fiscal Impact: Expenditure Required... $0 Transfer/Amendment....... Amount Budgeted....... Revenue Generated......... Total Project Budget $0 City Share Total Project.. N/A SUMMARY OF ACTION: Sound Transit (ST) staff requested all jurisdictions within the Regional Transit Authority (RTA) boundary submit prioritized lists of projects the jurisdictions would like to see incorporated into Sound Transit's Phase 2 (ST2) work plan. The City has provided Sound Transit with a list of projects, but as of yet, has not weighed in with a prioritization of this list. STAFF RECOMMENDATION: Approve with the list of prioritized projects within Renton for inclusion in the ST2 project list. H:\TRANS\ADMIN\AGENDA 2005\ ST2 Agenda Bill 8-15-05 �Y 0� PLANNING/BUILDING/ PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE: August 15, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: J/"'dKathy Keolker-Wheel-, Mayor /� FROM: �' Gregg Zimmermaf�;-Afmd inistrator STAFF CONTACT: Nick Afzali, Transportation Planning & Programming Manager, x7245 SUBJECT: Prioritization of Sound Transit Phase 2 (ST2) Renton Projects List ISSUE: Sound Transit (ST) staff requested all jurisdictions within the Regional Transit Authority (RTA) boundary submit prioritized lists of projects the jurisdictions would like to see incorporated into Sound Transit's Phase 2 (ST2) work plan. The City of Renton has provided ST with a list of projects, but as of yet, has not weighed in with a prioritization of this list. RECOMMENDATION: Concur with the list of prioritized projects within Renton for inclusion in the ST2 project list. BACKGROUND SUMMARY: ST staff, upon the adoption of a Supplemental Environmental Impact Statement (SEIS) for the Sound Transit plan in July 2005, has been gearing up for the second phase of Sound Move projects (ST2). The ST staff has conducted a public outreach process to jurisdictions within the RTA via the subarea transportation boards (SCATBd, ETP, etc.) and has requested these jurisdictions provide prioritized projects lists. Initially, lists were solicited without priorities, and over 500 projects were turned in. ST staff is tasked with collecting prioritized lists in order to whittle down the list of 500 projects into something more manageable and realistic. ST staff made an attempt to do this and provided a list of projects for the reaction of jurisdictions, specifically to get at the priorities and preferences of jurisdictions. Terri Briere, Council President Members of the Renton City Council Page 2 of 2 August 15, 2005 Re: Prioritization of ST2 Renton Projects List We believe ST's goal is to get ST2 to the voters (needs to gain voter approval) in November of 2006 on a joint ballot with the Regional Transportation Investment District (RTID). In order to do this, ST staff needs to get a list trimmed down as soon as possible. ST wants to bring their plan out to the public for reaction and comment; however, much work needs to be done before that can happen. None of these projects have undergone fiscal analysis for revenues and expenditures; also the funding scenario is unknown. Would the funding resources be based on existing sources and levels or would there be a different mix of funding sources considered and adjusted (high/low) funding percentages? It is not known whether this would be a 10- year, 15-year, or longer plan. The criteria for measuring performance of these projects is established. However, these criterions have not been applied to the projects to measure the performance, i.e. speed, reliability, ridership, or other factors. Once the list of 500 plus projects has been trimmed down to a manageable size, then ST staff will perform the fiscal analysis outlined above and also factor the performance and fiscal issues described. Staff recommends the projects be prioritized as follows: 1. New HOV/Bus Rapid Transit (BRT) line from Bellevue to Renton includes: • Completion Sound Move Project -N 81h HOV direct access @ I-405 • Transit Station and structured parking at N.81h and Logan • Connection to Longacres Commuter Rail Station and completion of SW 271h / Strander Boulevard 2. HOV Direct Access at SW 271h/SR 167 3. HOV Direct Access at Rainier/SR 167/I-405 4. BRT Station at Lind Ave SW 5. In -line Station at NE 44th Cc. Jay Covington, Chief Administrative Officer Sandra Meyer, Transportation Director Nick Afzali, Transportation Planning & Programming Manager File h:\divisions\transpor.tat\admin\agenda 2005\s12 issue paper 8-10-05.doc CITY OF RF.NTON COUNCIL AGENDA BILL Submitting Data: Transportation Systems Dept/Div/Board.. Planning/Building/Public Works Staff Contact...... Rob Lochmiller, x7303 Subject: Strander Boulevard Extension West Valley I11ghway (SR 181) to East Valley Road, CAG 03-033 Supplemental Avreeinent No. 3 Exhibits: Issue Paper Supplemental Agreement 2005 Reallocation Summary Phase 1, Segment 1 Project Costs Reimbursement Resolution For Agenda of: Augu, Agenda Status Consent .............. Public Bearing.. Correspondence.. Ordinance ............. Resolution............ Old Business........ New Business....... Study Sessions...... Information......... Recommended Action: Approvals: Legal Dept......... Refer to Transportation Committee Finance Dept...... 15, 2005 Fiscal Impact: 317.12239.016.5950.0000.67.000000 Expenditure Required... $ 110, 846 Transfer/Amendment....... $3,000,000' Amount Budgeted....... $ 210,000' Revenue Generated......... $ 556,225 Total Project Budget $50,532,727 City Share Total Project.. $3,210,000 SUMMARY OF ACTION: M This supplemental agreement with Perteet, Inc. will provide construction management services for the Strander Boulevard/SW 27th Street Connection: Phase 1, Segment 1. A budget adjustment is also required to pay for both the Supplemental Agreement and construction. The adjustment would increase the 2005 Strander Boulevard Project budget up to $3,766,225. Funding will initially come from the current 317 ending fund balance that will be used as a `bridge loan' until bonding for the South bake Washington Roadway Improvements Project is secured. Up to $3,000,000 will be bonded for the construction, construction engineering/administration and City share for land costs of Tract D. STAFF RECOMMENDATION: 1. Authorize the Mayor and City Clerk to execute Supplemental Agreement 43 with Perteet, Inc. in the amount of $1 10,846. 2. Authorize Finance to process a budget adjustment to the Transportation Fund and budget in order to fund Phase I, Segment 1 of the Strander Boulevard project construction costs. 1 Spent on design phms. Remaining dollars will he moved to construction. Maximum transfer requestcd. Recommend transl`en ing what is actually required once the lowest responsible hid is secured. Fund 317 will be amended at the end of the vcar thnrugh an amending'00l budget ordinance to r0lret this hud-ct adjustment. II Iian, Adinin Ape [I,L '001 0�0'" Arcnde Rill supp 3 PLANNING/BUILDING/ PUBLIC WORKS DEPARTMENT MEMORANDUM DATE: August 15, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA:� c. Kathy Keolker-Wheel r, Mayor FROM: Gregg Zimmerma('Aministrator STAFF CONTACT: Robert Lochmiller, Transportation Systems Design Project Manager, x7243 SUBJECT: Strander Boulevard Extension — West Valley Highway (SR 181) to East Valley Road, CAG 03-033 Supplement Agreement No. 3 ISSUE: 1. Should a supplemental agreement with Perteet, Inc. be authorized to provide construction management services for the Strander Boulevard Extension, SW 27th Street, Phase 1, Segment 1 portion? 2. Should Council authorize the transfer of up to $3,000,000 to the Strander Boulevard Extension — West Valley Highway (SR 181) to East Valley Road Project from the 2005 ending fund balance? RECOMMENDATIONS: 1. Authorize the Mayor and City Clerk to execute Supplemental Agreement #3 with Perteet, Inc. in the amount of $110,846. 2. Authorize Finance to process a budget adjustment to the Transportation Fund and budget in order to fund Phase I, Segment 1 of the Strander Boulevard project construction costs. BACKGROUND: This phase of the project will construct a new east -west arterial roadway between Oakesdale Avenue SW and the east side of the Burlington Northern Santa Fe Railroad Terri Briere, Council President Members of the Renton City Council Page 2 of 2 August 15, 2005 Re: Strander Boulevard Extension — West Valley Highway (SR l 81) to East Valley Road, CAG 03-033 (BNSF) tracks where the future overcrossing will begin. This first phase project will provide access to the southern end of the Boeing Longacres site and to the new Federal Reserve Bank. It will match the future alignment of the Strander Boulevard extension that will be constructed in future phases. Development Services has determined that they do not have adequate staff time to provide inspection for this project due to the large amount of CIP, TIP and developer projects. This supplement will provide construction inspection as well as construction engineering/review and archeological monitoring in accordance with our NEPA documents. Construction was originally slated to start in 2006, but to keep ahead of the Federal Reserve Bank's schedule and due to heavy construction scheduled for TIP projects in 2006 construction will begin in September 2005. No construction budget had been appropriated for 2005. Funding will initially come from the current 317 ending fund balance that would be used as a `bridge loan' until the bonding for the South Lake Washington Roadway Improvements Project is secured. Up to three million dollars will be bonded for the construction, construction engineering/administration and City share for land costs of Tract D. We will bond only what is actually required. cc: Sandra Meyer, Transportation Systems Director Leslie Lahndt, Transportation Design Supervisor Robert Lochmiller, Transportation Project Manager Sharon Griffin, Transportation Program Development Coordinator H/Trans/Admin/agenda bills 2005/050727 Issue Paper — Supp 3 CWWashington State Department of Transportation Organization and Address Supplemental Agreement No. 3 Perteet, Inc. Agreement Number 2707 Colby Ave., #900 CAG-03-033 Everett, WA 98201 Project Number Phone (425) 252-7700 Project Title New Maximum Amount Payable Strander Boulevard Extension West Valley Highway (SR 181) to East Valley Road $2,521,632 Description of Work Construction management services for the Strander Boulevard project. The Local Agency of City of Renton desires to supplement the agreement entered into with Perteet, Inc. and executed on March 26, 2003 and identified as Agreement No. CAG-03-033 all provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF SERVICES, is hereby changed to read: The original scope of services is amended to include additional services as described in detail in the attached Exhibit "B" 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Completion Date — June 31, 2006 III Section V, PAYMENT, shall be amended as follows: of One Hu Dollars ($2,521,632). Two If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. Dated this day of 2005. By: Kevin E. Weed, President By: Consultant Signature Supplemental Agreement No. 2 Prepared by Perteet, Inc. Page 1 Approving Authority Signature Strander Blvd Extension — Phase 1 PS&E C VJec —W, anA Settings4locAmillerU,oca1 Settings\Temp\Sltlple—tks Strande FT 1 CmM_I Am Exhibit `B" — Supplemental Agreement No. 2 SCOPE OF SERVICES CITY OF RENTON Strander Boulevard Extension OAKESDALE AVENUE TO BOEING ACCESS — PHASE 1, PS&E INTRODUCTION This work effort (Work Order 3) was identified as requiring a supplement in the original Strander Boulevard Extension agreement. This phase of the project will construct a new east - west arterial roadway between Oakesdale Avenue and the east side of the Burlington Northern Railroad (BNSF) tracks where the future overcrossing will begin. This first phase project will provide access to the southern end of the Boeing Longacres site. It will match the future alignment of the Strander Boulevard Extension anticipated to be constructed in future phases. GENERAL SCOPE OF SERVICES This supplemental agreement provides for construction management services for the Strander Boulevard project . All provisions in the Engineering Consulting Agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: WORK ORDER 3 — Construction Observation, Phase 1, Stage 1. 1.0 PROJECT MANAGEMENT Provide continuous project management administration (billing invoices, monthly progress reports, consultant/subconsultant coordination) throughout this phase of the project's duration. 2.0 CONSTRUCTION ADMINISTRATION Assist the City of Renton in providing engineering and record documentation in compliance with State and City of Renton funding requirements as specified in the contract plans and specifications. Work will include assisting the city in managing the project as necessary to support the project. Items of work may include the following: 1. Participate in the Pre -Construction Conference including taking of meeting minutes. 2. Provide necessary construction engineering services to manage field changes and design revisions. 3. Assist in the preparation of change orders. 4. Provide the services of the Project Engineer on an "on -call basis" to assist in the construction observation, review of field modifications and design changes. 5. Review and recommend approval of the Contractor's Progress Schedule including updates. 6. Review and recommend action on Contractor submittals for City of Renton's Approval including: Request to Sublet, Certifications, working drawings, and Request for Material Supplemental Agreement No. 2 Strander Blvd Extension — Phase I PS&E Prepared by Perteet, Inc. C:\D-.—.0 nd �� v ��m»«� �a S ttm s\T­p1S 1,1­tN3SU..da A I C.S_,.aa Page 2 Sources. 7. Attend weekly project site meetings with the Contractor, City staff, utilities, and others associated with the project construction. Prepare meeting minutes for each of the meetings. The Consultant will endeavor to protect the City of Renton against defects and deficiencies in the work of the Contractor, but cannot guarantee the Contractor's performance and shall not be responsible for construction means, methods, techniques, sequences, procedures for safety precautions and programs in connection with the work. The scope of this contract is based upon the contractor working a 100 working day contract. The schedule also includes 4 weeks of work prior to notice to proceed and 4 weeks of project closure work after completion of construction. If the work schedule changes and the construction activity extends, the Consultant shall inform the City immediately. If the City requires additional construction management services by the Consultant the fee shall be adjusted accordingly by a supplement to this contract. The additional services will be billed at the rates established in the base agreement, including overhead and fee. 3.0 ARCHAEOLOGICAL MONITORING Through qualified subconsultant (LAAS), the consultant shall provide the services of archaeological monitor to support the monitoring plan prepared as part of the earlier contract. Items of work may include the following: Preconstruction Meeting. A LAAS Principal Investigator and the monitoring archaeologist will attend a preconstruction meeting to discuss protocols, to introduce the archaeologist to the construction contractor and City of Renton inspectors, to identify the chain of command, and to explain procedures for inadvertent discoveries. Archaeological Monitoring. Archaeological monitoring will be conducted for the City of Renton's 271h Street/Strander Blvd. Project in accordance with the Contract Documents. The archaeologist will coordinate with the City of Renton personnel and the construction contractor to identify dates for monitoring, to determine acceptable protocols on -site, and the archeologist will keep daily notes to document his observations. Monitoring will be discontinued if assumptions regarding probability change once the archaeologist is able to observe subsurface soils. The archaeologist will cease monitoring once the excavation has reached a level below native soils where archaeological deposits would be expected to occur. Draft Letter Report of Findings. A draft letter report of findings will be prepared for submission to Perteet, the City of Renton and WSDOT that documents monitoring methods and results with accompanying figures and photos of stratigraphy. Relevant comments received from the City of Renton and WSDOT, will be incorporated into the Final Letter Report of Findings. Final Letter Report of Findings. A final letter report of findings will be prepared for submission to the City of Renton, WSDOT, the Department of Archaeology and Historic Preservation, and the Muckleshoot and Duwamish Tribes. Supplemental Agreement No. 2 Strander Blvd Extension — Phase 1 PS&E Prepared by Perteet, Inc. C.Da rnm sod SdtingsVlxhnflcr\Local Sr �ngs, �,„ ,,,Y, �Knu ; Wa da Ph I C—t-Ldm Page 3 TIME FOR COMPLETION: The work under Supplement 3 of this contract shall be completed by June 31, 2006. The City may authorize additional time for revisions to the construction contract plans after that date as may be required by project funding and/or construction sequencing. ITEMS TO BE PREPARED AND/OR FURNISHED BY THE CONSULTANT: 1. Copies of minutes of meetings. 2. Monthly progress reports and invoices. 3. Response to RFI's 4. Comments and recommendation on material submittals 5. Inspector Daily Reports. 6. Draft Archeological Letter Report of Findings 7. Final Archeological Letter Report of Findings Supplemental Agreement No. 2 Strander Blvd Extension — Phase 1 PS&E Prepared by Perteet, Inc. COm—ts and &ttinp)rImhmi1ler lLma, Seu6ngs\TerrVlSi,pP,cnent#3 83—da Ph l Cmd_ ,.am Page 4 Project: Strander Blvd. Stage 1 - Boeing Access to Oaksdale Client: Renton Classification Hours Rate Cost Associate (E-6) 20 x $47.12 = $942 Senior Project Manager (E-5) 138 x $42.30 = $5,837 Design Engineer (E-2) 660 x $27.00 = $17,820 CADD Operator/Tech (T3) 30 x $27.50 = $825 Clerical 18 x $20.00 = $360 TOTAL DSC = $25,785 OVERHEAD (OH COST - including Salary Additives): OH Rate x DSC 179.72% x $25,785 = $46,340 FIXED FEE (FF): FF Rate X DSC 35% x $25,785 = $9,025 REIMBURSABLES: Mileage @ Current Federal Rate $1,600 CADD Station @$10/hr $300 _ $1,900 SUBCONSULTANTS Larson Anthropological Archaeological Services Limited = $ 17,719 MANGEMENT RESERVE _ $10,077 GRAND TOTAL: _ $110,846 PREPARED BY: Dan Hansen/Peter De Boldt DATE: 26-Jul-05 Supplemental Agreement No. 2 Strander Blvd Extension — Phase 1 PS&E Prepared by Perteet, Inc. CADocnments and SCLUngsV1ochnWJerU-1 SetU,gsV1'enip\Snpplenrnt#3 Strands Ph l Cmst_I Am Page 5 Amends ORD: 5110 CITY OF RENTON, WASHINGTON ORDINANCE NO. 5134 AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING ORDINANCE NO. 5110 RELATING TO THE CITY OF RENTON 2005 ANNUAL BUDGET BY APPROPRIATING FUNDS FROM THE TRANSPORTATION CAPITAL IMPROVEMENT FUND BALANCE, INCREASING THE 2005 BUDGET, AND REALLOCATING THE EXPENDITURES IN SPECIFIC TRANSPORTATION IMPROVEMENT PROJECTS. WHEREAS, the City Council passed the 2005 Annual Budget Ordinance (Ordinance No. 5110) on December 20, 2004; and WHEREAS, it is necessary and advisable to amend the 2005 budget to accommodate new grants and other revenue and corresponding expenditures to complete transportation projects; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION L The following adjustments are hereby allowed and established in fund listed below: Fund 2005 Budget Beginning Fund Balance, Jan. 1, 2005 $ 10,539,176 Total New Revenue 6,145,200 Total Committed Expenditures (7,986,500 Budget Adjustments Per this Ordinance 2,382,300 Total Adjusted Budget $ 10,368,800 .Ending Fund Balance, Dec. 31, 2005 $ 6,315,576 SECTION H. A list of all individual budget adjustments in the Transportation Capital Fund is hereby attached as Attachment A, and is available for public review in the office of the City Clerk, Renton City Hall. ORDINANCE NO. 5134 Transportation Capital Fund Attachment A Project Proposed TIP Project Title Number 2005 Budget Change 2005 Budget Comment Additional funding needs + 2005 1 Street Overlay ram 317.012108 $ 405,000 $ 300,000 $ 705,000 budge(. See Note 1. 2 SR 167/SW 27th St/Strander By 317.012138 10,000 5,000 5,000 Reduced request $5.000 for 2005. Completes 30% design for entire project Recent federal award of 3a Strander Bv/SW 27th St Connect 317.012239 800,000 10,000 810,000 $750,000. See Note 2. Complete final for Ph.1 3b Strander Bv, Phase 1, Segment 1 ' 317.012239 210,000 210,000 ment 1 S Note , TO and Metro mitigation funding. Construct Ph 1 in 2005. Prepare PS&E package for Ph 2 with possible 4 SR 169 HOV -140th to SR900 317.012175 10,000 1,107.800 1,117,800 additional design ($10010 due to Maintenancefacil . See Note 3. 5 Renton Urban Shuttle RUSH 317.012163 5,000 - 5,000 Same as 2005 budget. 6 Transit Program 317.012109 20.400 - 20,400 Same as 2005 budget_ $12,000 for additional work required to 7 Rainier Av Corridor Study/ improv. 317.012193 20,000 63,100 83,100 coordinate with Sound Transit and for additional project needs. Reduced M,300 from 2005 budget. INEWINEMhCmMor final report. public outreach 8 317.012176 315,300 305,300 10,000 project. $166,000 Metro mitigation funding for 9 Walkwayram 317.000009 236,600 263,400 500,000 Note lands.. added. See New developer. Site plan being 10 S Lake Wash. RoadwayIm 317.012306 - 1,100,000 1,100,000 1 design. + 11 SR 169 Corridor Study 317.012401 50,000 - 50,000 same as 2005 budget. Construction was underfunded; new 12 South Renton Project 317.012194 18,200 246,800 265,000 construction estimate; includes $60,000 reserve; includes railroad cost. 13 1-405 Improvements in Renton 317.012210 30,000 - 30,000 Same as 2005 budget. 14 Project Developmen n 317.012150 175,000 - 175,000 Same as 2oos budget. Same as 2005 ^� 15 NE 4th St/H ulam Av NE 317.012209 344,900 - 344,900 or increase at project bide 16 Rainier Av - SW 7th to 4th PI 317.012308 585,000 265,000 320.000 Reduced request for Zoos. TIS funding. Construction 2005. Protect scope reduced to coordinate17 Benson Rd - S 26th to Main 317.012309 459,400 (244,000) 215,400 WSDOT nickel project. 18 Arterial Circulation Program 317.000029 200,000 - 200,000 Same as 2005 budget. Bridge inspections this year, load rate 19 Bridge ins & Re 317.000106 40,000 6,300 46,300 WeNs g�A �' afire May Creek For project Funding 20 LoopRe Program 317.000016 20,000 12,000 32,000 ^�billpending, 21 Sign Replacement Program 317.012113 7,5W - 7,500 Same as 2005 budget. 22 Pole Program 317.000091 25,000 - 25,000 Same as 2oo5 budget. 23 Sound Transit HOV Direct Access 317.012171 10,000 - 10,000 Same as 2005 budget. 24 Traffic Safety Program 317.012115 80,000 40,000 40,000 Reduced s4o,0oo in 2oo5. 25 Traffic Efftlency Program 317.012162 251,900 - 251,900 same as Zoos budget. 26 CBD Bike & Ped. Connections 317.012185 50,000 (200) 49,800 Finish upgrading as ramps. 27 lArtefial Rehab. Prog. 317.012186 195,000 - 195,000 A dare on Average e�erd' Program. 28 DuvaN Ave NE 317.012123 1,258,700 408,700 850,000 Defer additional costs to 2o06. Federal HES grant or $3%,000. Construction cost estimate increase. 29 Sunset/DuvaH intersection 317.012301 381,000 437,700 818,700 Bids will determine actual construction funding needs. 30 RR Crossing afety Pr . 317.012166 5,000 - 5,000 Same as 2005 budget. TDM ram 317.012135 64,200 - 64,200 Sam as 2005 budget. me L Trans Concurrent „rum ^ 317.012107 40,000 - 40,000 same as Zoos budget; update LOS program. F ORDINANCE NO. 5134 Transportation Capital Fund Attachment A TIP Project Title Project Number 2005 Budget Change Proposed 2005 Budget Comment 33 Missing Links Program 317.012106 30,000 - 30,000 Same as 20o5 budget. 34 GIS Needs Assessment 317.012206 35,000 15,000 . 20,000 Reduced $15,000 in ZOOS; do in-house, no consultant. 35 Grady Wy Corridor Study 317.012127 35,000 15,000 20,000 Reduced $15,000 in 2005. 36 Bicycle Route Dev. Program 317.012173 20,000 - 20,000 Same as 2005 budget. 37 Lake Wash. By -Park to Coulon Pk 317.012121 79,500 8,000 1,500 Defer W,000 to 2006 or later, remaining construction delayed. 38 Interagency Signal Coord. 31 T012140 12,000 ,000) 5.000 Reduced request $7.000 for 2005. 39 Environmental Monitoring 317.012187 85,000 - 85,000 Maintenance continues on both Phase 1 and 2. 40 Trans -Valley & Soos Creek Corr. 317.012191 5,000 (3,000) 2,000 Reduced $3,000 in 2005. 41 WSDOT Coordination Program 317.012146 10,000 5,000 15,000 Need input on needs for 2005. 42 1 % for the Arts 317.012112 50,000 20,000 30,000 Reduced $20,000 in 20o5. 43 Arterial HOV Program 317.012160 10,000 (5,000) 5,000 Reduced $5,000 in 2005. 44 Park -Sunset Corridor 317.012177 25,000 10,000 15,000 Reduced $10,000 in 2005; initiate in- house corridor study. 45 Lind Av-SW 16th - SW 43rd 317.000024 5,000 - 5,000 Sam as 2005 corridor study. budget; initiate in house 46 Benson Rd S / S 31 st St 317.012129 61,500 61,500) - Co. lead; h� 6. schedule unlrrawrr see 47 Logan Av Concrete Panel Repair 317.012303 - - - Programmed for 2008. 48 CarrfMIIl Signal 317.012304 5,000 3,000 2,000 Reduced $3,000 in 2005. 49 Transit Priority Signal System 317.012174 30,000 22,600) 7,400 Reduced $22,600 in 2005; IGng Co. e>pend ture no longer included. 50 Transit Center Video 317.012208 10,000 - 10,000 Same as 2005 budget. 51 Houser Wy S - Main to Burnett 317.012213 - - - Prograrmmed for 2008. 52 Trans Valle ITS 317.012211 5,000 45,000 50,000 from 2004 ng Co. lead; R P ocontribution P.O. mprocess. 53 Lake Wash. By Slip Plane 317.012302 10,600 526,500 537,100 Go to ad and construct this year. Design is complete. 54 Monster Road Bridge 317.012307 12,000 456,700 468,700 Construction will continue until May 2005. 55 SW 7th SUI-Ind Ave SW 317.012153 26,500 23,500 3,000 Reduced $23,500. Completed. Federal wW State audit passed. Need funds� project closeout and wsDOT b lings. 56 Duvall Ave NE - King County 317.012305 1,311,300 (876,200) 435,100 Reductions: -$9M,600 Right-of-way (F(ing County vAl do directly); most costs deferred to 2006. Increased design costs. Strander Reserve - Reserved for currently uMawwn capital w ject- Total Sources $ 7,986 500 $ 2,382,300 $ 10,368,800 • ff funding received for Strander, Ph. 1, Segment 1 construction. $ 3,000,000 General fund or bonding $ 13,368,800 ^ NOTES 1. The 2W5 overiaY Project requires additional funding due to poorer condition of streets. 2. Total request for 3a and 315 is $1,020,000 (construction not included). 3. Phase 1. Will adjust allocation based upon actual low bid when known. 4. Maplewood Glen sidewalk replacement added to 2005 program. 5. Design contract for full design likely to occur this year. Timing unknown. $1 million or more is estimated to complete design District 1. Bonding anticipated. 6. City has committed an upper limit of 200,000. Will return to Council should project materialize in 2005. 7. The Dec. 31, 2005, fund balance is projected to be $6,315,576. 1:Vrnn\budgefl2005\2 Realbcabw Summary ORDINANCE NO. 5134 SECTION M. This ordinance shall be effective upon its passage, approval, and five days after publication. PASSED BY THE CITY COUNCEL this 18 th day of April , 2005. y. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this 18 th day of April , 2005. ?� --0 Kathy K er-Wheeler, Mayor Approved as to form: Lawrence 1. Warren, ity Attorney Date of Publication: 4/ 2 2/ 2 0 0 5 (summary) ORD: 1172:4/7/05: ma 2 TRANSPORTATION CAPITAL IMPROVEMENT FUND (Fund 317) FY 2005 Strander Bv. Capital Project - Phase 1, Segment 1 (317.012239) Amended REVENUES 2005 BUDGET 2005 BUDGET CHANGE - Bond proceeds 0 3,000,000 3,000,000 - Reimbursement (FRB) 0 556,225 556,225 - Fund Balance 210,000 210,000 0 TOTAL REVENUES $210,000 $3,766,225 3,556,225 EXPENDITURES - Administration/construction engineering 10,000 306,000 296,000 - Professional Services - Design 1 200,000 200,000 0 - Construction -roadway, water, sewer, detention pond 2,878,857 2,878,857 - Property Purchase/ROW 381,368 381,368 TOTAL EXPENDITURES $210,0001 $3,766,225 3,556,225 CITY OF RENTON PLANNING/BUILDING/PUBLIC WORKS TRANSPORTATION SYSTEMS DIVISION 2006 - 2011 SIX -YEAR TIP Strander Boulevard / SW 27th Street Connection Functional Classification: Minor arterial Fund: 317 Proj. Length: 1.27 miles Proj: 12239 RANK: 3 CONTACT: Rob Lochmiller 425.430.7303 DESCRIPTION: This project provides a critical four/five lane arterial that will serve as a connector to West Valley Highway (SR-181) and East Valley Road, as well as an arterial connector to SR-167 from the south. The project will provide a grade -separated crossing at the Union Pacific Railroad (UPRR) and Burlington Northern Sante Fe (BNSF) railroad tracks. Segments 1 and 2 include from West Valley Hwy to East Valley Road. JUSTIFICATION: A new east -west arterial roadway will connect the Cities of Renton and Tukwila, and provide significant congestion relief to existing arterials. The new road will provide direct access to the new Tukwila Station, a multi -modal center being developed immediately north of the new alignment, and to the Boeing Longacres site. The eventual direct HOV connections to southbound SR-167 will provide significant advantages to HOV and transit usage. By crossing under the UPRR and BNSF railroads, the new arterial will provide significant benefits to both freight mobility and to general motorists. STATUS: Up to 30% design was contracted in March 2003 for $2,213,349. It includes the environmental documents, base -mapping, road sections, and project phasing by June 2005. $1,000,000 was received from the General Fund in 2003. $745,563 TEA-21 was obligated in May 2003 with an additional $2,398 obligated in May 2005. The design and construction costs reflect Phases 1 and 2. Based upon staff discussions, Sound Transit is anticipated to be a key funding partner. CHANGES: *The City is in the process of applying for bonds. Nearing completion of 30% design for all phases. Engineering estimates are lower than the planning level estimates. Phase 1, Segment 1, is in full design with construction to start late 2005, early 2006 paid for with approximately $3 million in bonds. A shared -use detention pond with the developer will lower the costs of construction. $500,000 Metro mitigation reserve is pending Council approval. New fuel tax 2010. Funded:1 13 753 927 Unfunded : 36 778 800 Project Totals Programme Pre-2006 Six Year Program ITEM Programmed Sent Pre-2005 2005 Total 2006 2007 2008 2009 2010 2011 EXPENSES: Project Development Precon En /Admin 6,199,727 1,471,727 1,020,000 3,708,000 850,000 21350,000 508,000 R-O-W includes Admin 4,543,000 4,543,000 2,243,000 2,300,000 Construction Contract Fee 35 900,000 35,900,000 2,970,000 1,570,000 26,760,000 4,600 000 Construction En /Admin 31890,000 31890,000 306,000 180,000 2,764,000 640,000 Other TOTAL EXPENSES 50,532,727 1,471,727 1,020,000 48,041,000 6,369,000 1,750,000 34,174,000 5,748,000 SOURCES OF FUNDS: Vehicle Fuel Tax 240,000 240,000 240,000 Business License Fee 237,349 237,349 82,749 114,600 40,000 Proposed Fund Bal./Reserve 772,617 243,766 528,851 156,600 140,651 231,600 Grants In -Hand State & Fed 51243,961 554,799 193,162 4,496,000 969,400 1,526,600 2,000,000 Mitigation In -Hand 760,000 500,000 260,000 100,000 160,000 Bonds/L.I.D.'s Formed 3,000,000 3,000,000 3,000 000 Other In -Hand GF & Boeing) 3,500,000 416,928 583,072 2,500 000 21243,000 257,000 Grants Proposed Earmarks 1,254,000 1,254,000 1,254 000 Mitigation Proposed L.I.D.'s Proposed Other Proposed (S.Transit) 4,000,000 41000,000 4,000 000 Undetermined 31,524,8001 31,524,800 26,216 800 5,308 000 TOTAL SOURCES 1 50,532,7271 1 471 727 1 020 000 48,041,000 1 6,369,0001 1,750,0001 34 174 000 5 748 000 s"�rconr cbo 08I0&2W5 3.06 PM 5-3 FINAL Gregg Zimmerman - reimbursement resolution1 - form.doc Pa e 1 CITY OF RENTON RESOLUTION NO. A RESOLUTION of the City of Renton, Washington declaring its intent that certain capital expenditures to be made shall be reimbursed from the proceeds of tax-exempt bonds or other obligations WHEREAS, the City of Renton (the "City") plans to undertake the following capital projects: Southwest 27`h Street/Strander Blvd. Capital Improvement Project and the South Lake Washington Roadway/Utilities Capital Improvement Project (the "Projects"); and WHEREAS, the City plans to finance the Projects through the issuance of tax-exempt bonds or other obligations of the City in one or more issues in an amount not to exceed $31,400,000 (the "Bonds"); NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON HEREBY RESOLVES that, for the purpose of complying with the provisions of the Treasury Regulation Section 1.150-2 with respect to qualification of reimbursement allocations as expenditures of bond proceeds, pending the issuance of the Bonds, the City may make capital expenditures in furtherance of the Projects, in anticipation of reimbursement for such expenditures from the proceeds of the Bonds, when issued. RESOLVED by the City Council this day of 12005. Bonnie Walton, City Clerk APPROVED BY THE MAYOR this day of , 2005. Kathy Keolker-Wheeler, Mayor fArenton\]tgo 7th St Phase rander Blvd Conn 1, Segment 1 t*i o n .�l CITY OF RENTON COUNCIL AGENDA BILL Al #: Submitting Data: Planning/Building/Public Works For Agenda of: Dept/Div/Board.. Utility Systems/Water Utility August 15, 2005 Agenda Status Staff Contact...... Abdoul Gafour (ext. 7210) Tom Malphrus (ext. 7313) Consent .............. X Public Hearing.. Subject: Consultant Agreement with RH2 Engineering, Inc., for Correspondence.. the Design of the Hazen 565 Pressure Zone Reservoir Ordinance ............. Resolution............ Old Business........ New Business....... Exhibits: Issue Paper Study Sessions...... Consultant Contract with RH2 Engineering, Inc. Information......... Recommended Action: Council Concur Approvals: Legal Dept......... X Finance Dept...... X Other ............... Fiscal Impact: Expenditure Required $229,608.00 Transfer/Amendment N/A, Amount Budgeted $230,000.00 Revenue Generated N/A Total Project Budget $300,000.00 City Share Total Project $229,608.00 (2005 budget for design contract) Account No. 421.000500.018.5960.0034.65.055515 SUMMARY OF ACTION: The Water Utility requests the approval of a Consultant Agreement with RH2 Engineering, Inc. for the design of the Hazen 565 Pressure Zone Reservoir. The proposed Hazen Reservoir will provide 1 million gallons of additional storage capacity in the Highlands 565 pressure zone for normal operations and emergency reserve. STAFF RECOMMENDATION: Approve and execute the consultant contract with RH2 Engineering, Inc., in the amount of $229,608.00, to design the Hazen 565 Pressure Zone Reservoir. H:Al-ile Sys\WTR - Drinking Water Utility\WTR-27 - Water Project Files\WTR-27-3214 Construct 565 Zone Reservoir\Cons u I tan tContract\AgendaB it 1. doc\TMtp *t)'� PLANNING/BUILDING/ PUBLIC WORKS DEPARTMENT ,M E M O R A N D U M DATE: August 2, 2005 TO: Terri Briere, Council President Members of the Renton City Council VIA: } Kathy Keolker-Wheeler, Mayor FROM: �'Gregg Zimmerman, Administrator �\ STAFF CONTACT: Abdoul Gafour, Water Utility Supervisor (ext. 7210) Tom Malphrus, Water Utility Engineer (ext. 7313) SUBJECT: Consultant Agreement with RH2 Engineering, Inc., for the Design of the Hazen 565 Pressure Zone Reservoir ISSUE: The Water Utility requests the approval of a Consultant Agreement with RH2 Engineering, Inc. for the design of the Hazen 565 Pressure Zone Reservoir. The Hazen Reservoir will serve the Renton Highlands by providing I million gallons of additional water storage for normal operation, standby storage for emergencies and storage to meet fire flow requirements. The Hazen Reservoir will be located on City -owned property, adjacent to Hazen High School. The Water Utility has budgeted sufficient funds in the 2005 Capital Improvement Program budget for this contract. RECOMMENDATION: Approve and execute a Consultant Agreement with RH2 Engineering, Inc., in the amount of $229,608, for the design of the Hazen 565 Pressure Zone Reservoir. BACKGROUND SUMMARY: Water users in the Highlands 565 pressure zone service area consume 22% of the water delivered by the Renton Water Utility. The 565 pressure zone is currently served by one reservoir, the Highlands Elevated Reservoir, which was constructed in 1960. The Highlands Elevated Reservoir has a capacity of 750,000 gallons, which is well below the storage requirement identified in the Water System Design Standards (2001), published by the Washington State Department of Health. In addition, the Water Utility is concerned about the reliability of operating only one reservoir in the high demand 565 pressure zone. In order to take the existing Highlands Elevated Reservoir out of service, Council/565 Pressure Zone August 2, 2005 Page 2 of 2 the Water Utility can only feed the 565 pressure zone by booster pumps. However, due to the sudden and excessive pressure changes that the zone will experience as the pumps turn on and off, feeding the zone strictly by pumps is not advisable. A second reservoir in the 565 pressure zone will allow the Water Utility to keep one reservoir on-line as the other reservoir is brought down for maintenance. Under this contract, RH2 Engineering, Inc., will prepare the civil, structural, mechanical, electrical and instrumentation design plans and specifications, and provide assistance with permitting, public outreach and bid phase services. The Water Utility advertised for professional services to design the reservoir in accordance with City Policy 250-02 and received proposals from seven consulting firms. After reviewing the proposals, the selection committee invited four firms to interview and selected RH2 Engineering, Inc., as the consulting firm most highly qualified to design the reservoir. Funding for this project is available from the Water Utility 2005 Capital Improvement Program budget account number 421.000500.018.5960.0034.65.055515. CONCLUSION: In an effort to continue to improve our water system reliability, the Water Utility plans to construct a second reservoir to serve the 565 pressure zone. The second reservoir will provide additional storage in this zone for normal operations and emergency use, and will provide more flexibility in maintaining the reservoirs in the zone. Under this contract, RH2 Engineering, Inc., will prepare the plans and specifications for the construction of the new Hazen Reservoir to serve the 565 pressure zone. cc: Lys Hornsby, Utility Systems Director H:\File Sys\WTR - Drinking Water Utility\WTR-27 - Water Project Files\WTR-27-3214 Construct 565 Zone Reservoir\ConsultantContract\lssuePaper.doc\TMtp Emergency Power Generation Facilities 2006 ENGINEERING ANNUAL CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into on this , day of , 2005, by and between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and R112 Engineering, Inc., whose address is 12100 NE 195th St., Ste 100, Bothell, WA 98011, at which work will be available for inspection, hereinafter called the "CONSULTANT." PROJECT NAME: Hazen 565 Zone Reservoir WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to do the necessary engineering work for the project, and WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional engineers, has a current valid corporate certificate from the State of Washington or has a valid assumed name fling with the Secretary of State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to Consultant to staff this Agreement. WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: I SCOPE OF WORK The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The Consultant shall perform all work described in this Agreement in accordance with the latest edition and amendments to local and state regulations, guidelines and policies. The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor changes, amendments or revisions in the detail of the work as may be required by the City. This item does not constitute an "Extra Work" item as related in Section VIII of the Agreement. The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held responsible for the accuracy of the work, even though the work has been accepted by the City. II DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: HAFile Sys\W7'R - Drinking Water Utility\WTR-27 - Water Project Files\WTR-27-3214 Construct 565 Zone Reservoir\ConsultantContract\Contract.doe /2000_C011su1tant.doc bb Emergency Power Generation Facilities 2006 Washington State Department of Transportation/American Public Works Association (WSDOT/APWA), "Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton Standard Specification. 2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction." 3. Washington State Department of Transportation, "Highway Design Manual." 4. American Association of State Highway and Transportation Officials, "Standard Specifications for Highway Bridges." Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2." 6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic analysis as described in item 14. 7. Washington State Department of Transportation, "Materials Laboratory Outline." Transportation Research Board, "Highway Capacity Manual." 9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic Control Devices for Streets and Highways." 10. Washington State Department of Transportation, "Construction Manual." 11. Washington State Department of Transportation, "Local Agency Guidelines." 12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be used as they pertain. 13. Metro Transit, design criteria. 14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3, 4, and 5. 15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of Highways and Streets." III ITEMS TO BE FURNISHED TO THE CONSULTANT BY THE CITY The City will furnish the Consultant copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of the assigned work. All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, tho Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligate( to perform any such field studies. ILT- le Sys\W I R - Drinking �katcr t tility\W"fR-27 - Water Project Files' W IR-27-3214 Construct 565 Lome Reservoir`Consultant('on tract\Con tract. doe 2000 ('unsultant.doc bh Emergency Power Generation Facilities 2006 IV OWNERSHIP OF PRODUCTS AND DOCUMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photo, photographic negatives, etc. used in the project, shall become and remain the property of the City and may be used by it without restriction. Any use of such documents by the City not directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any liability whatsoever to the Consultant. All written documents and products shall be printed on recycled paper when practicable. Use of the chasing -arrow symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be printed on both sides of the recycled paper, as feasible. V TIME OF BEGINNING AND COMPLETION The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion, attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the performance of its services by factors that are beyond its control, the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other party. H:\File Sys\WTR - Drinking Water Utility\WTR-27 - Water Project Files\WTR-27-3214 Construct 565 Zone Reservoir\ConSultantContract\Contract.doc /2000_Consultant.doc bh Emergency Power Generation Facilities 2006 V1 PAYMENT The Consultant shall be paid by the City for completed work for services rendered under this Agreement as providk hereinafter as specified in Exhibit D. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit C. Payment for this work shall not exceed $ 229,608 without a written amendment to this contract, agreed to and signed by both parties. Cost Plus Net Fee Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost includes direct salary cost, overhead, and direct non -salary cost. The direct salary cost is the salary expense for professional and technical personnel and principals for the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this Agreement. 2. The overhead costs as identified on Exhibit E are determined as 186.72 percent of the direct salary cost and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on currently available accounting information and shall be used for all progress payments over the period of the contract. The direct non -salary costs are those costs directly incurred in fulfilling the terms of this Agreement, including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants. The direct non -salary costs are specified in Exhibit D. Billings for any direct non -salary costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants and services shall be on the basis of times the invoiced amount. 4. The net fee, which represents the Consultants profit shall be 12.0 percent of direct salary plus overhead costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a supplemental agreement is entered into for additional work by the Consultant, the supplemental agreement will include provision for the added costs and an appropriate additional fee. The net fee will be prorated and paid monthly in proportion to the percentage of the project completed as estimated in the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not previously paid in the monthly payments shall be included in the final payment, subject to the provisions of Section XI entitled TERMINATION OF AGREEMENT. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by detailed statements, for overhead costs and for a proportionate amount of the net fee payable to the Consultant based on the estimated percentage of the completion of the services to date. Final payment of any balance due the Consultant of the gross amount earned will be made promptly upon its verification by the City after completion and acceptance by the City of the work under this Agreement. Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or claimed to be due. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VIII "EXTRA WORK"). }I: ,File Sys W iR - Drinking Water [ itiIity\WTR-27 -Water Project Files\W I R-27-3214 Construct 505 /one ReservoirConsuItantContract\Contract.doc 2000 C'onsultant.doc bh Emergency Power Generation Facilities 2006 A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee interviews. Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however, be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with respect to such claims. The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. VII CHANGES IN WORK The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VIII. VIII EXTRA WORK The City may desire to have the Consultant perform work or render services in connection with the Project in addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim by the Consultant for compensation as Extra Work. IX EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so FU+ile Sys`W I - Drinking Water UtdityMTR-27 - Water Project Files\W"IR-27-3214 Construct 565 Zone Reservoir`d'unsultant('ontract`+('ontract.doc .2000 Consultant doc bh Emergency Power Generation Facilities 2006 engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract, in the employ of the City except regularly retired employees, without written consent of the City. If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical, or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement and interview process. X NONDISCRIMINATION The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms of compensation; selection for training; rendition of services. The Consultant understands and agrees that if it violates this Non - Discrimination provision, this Agreement may be terminated by the City and further that the Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. HAFile Sys\WTR - Drinking Water Utility\WTR-27 - Water Project Files\WTR-27-3214 Construct 565 Lone Reservoir\ConsultantContract`('ontract.doc l2000 Consultant.doc bh Emergency Power Generation Facilities 2006 C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a final payment shall be made to the Consultant for actual cost for the work complete at the time of termination of the Agreement, plus the following described portion of the net fee. The portion of the net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete is to the total work required by the Agreement. In addition, the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total amount that would be due as set forth herein above, then no final payment shall be due and the Consultant shall immediately reimburse the City for any excess paid. D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid shall be determined by the City with consideration given to the actual costs incurred by the Consultant in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or of a type which is usable to the City at the time of termination, the cost to the City of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in subsection C above had been applied. E. In the event this Agreement is terminated prior to completion of the work, the original copies of all Engineering plans, reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of this project, shall be without liability or legal exposure to the Consultant. F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. XII DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Consultant and the City shall be referred for determination to the Director of Planning/ Building/Public Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement. In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. XIII LEGAL RELATIONS The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws of Washington. 11 File Sys' W IR - Drinking Water I Itility`•.WTR-27 -Water Project Files\WTR-27 .1214 Construct 565 Zone ReservonVonsultant( on tract ('ontract.doc ,2000 ConsLJItant.doc bh Emergency Power Generation Facilities 2006 The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits base upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or employees except as limited below. The Consultant shall secure general liability, property damage, auto liability, and professional liability coverage in the amount of $1.0 million, with a General Aggregate in the amount of $2.0 million, unless waived or reduced by the City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord Certification Form prior to the execution of the contract. The City of Renton shall be named as an "Additional Insured" on all contracts/projects. The Consultant's insurance policy shall be endorsed to add the City of Renton as an Additional Insured. A copy of the endorsement shall be provided to the City. The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30 days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes in insurance coverage has occurred, only the Certification Form will be required. The limits of said insurance shall not, however, limit the liability of Consultant hereunder. All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XH. The Consultant shall keep all required coverages in full force and effect during the life of this project, and a minimum of forty five days' written notice shall be given to the City prior to the cancellation of any policy. The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current City of Renton business license while conducting work for the City. The Consultant shall require, and provide verification upon request, that all subconsultants participating in a City project possess a current City of Renton business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. H:\File Sys\W'IR - Drinking Water Utihty`•W TR-27 - Water Projcct files'+WTR-27-3214 Construct 565 'Lone Reservoir\ConsuItantContracC Con tract. doc 2000 Consultant.doc bh Emergency Power Generation Facilities 2006 XIV SUBLETTING OR ASSIGNING OF CONTRACTS The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. XV ENDORSEMENT OF PLANS The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement. The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted. XVII EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CONSULTANT Signature type or print name Title CITY OF RENTON Date Kathy Keolker-Wheeler, Mayor Date ATTEST: Bonnie I. Walton, City Clerk HAFile Sys\WTR - Drinking Water Utility\WTR-27 - Water Project Files\WTR-27-3214 Construct 565 Zone Reservoir\Con sultan tContract\Contract. doc /2000_Consultant.doc bh Emergency Power Generation Facilities 2006 RESOLUTION NO. 3229 CITY OF RENTON SUMMARY OF FAIR PRACTICES POLICY ADOPTED BY RESOLUTION NO. 3 2 2 9 It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disability, when the City of Renton can reasonably accommodate the disability, of employees and applicants for employment and fair, non-discriminatory treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines: (1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, training, retention and separation are conducted in a manner which is based on job -related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules, and labor contract agreements. (2) COOPERATION WITH HUMAN RIGHTS ORGAN17.ATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered to facilitate equitable representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, department administrators, managers, supervisors, Contract Compliance Officers and all employees to carry out the policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. (4) CONTRACTORS' OBLIGATIONS - Contractors, sub -contractors, consultants and suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in the City's Affirmative Action Plan and Equal Employment Program. Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation of the City, including bid calls, and shall be prominently displayed in appropriate city facilities. CONCURRED IN by the City Council of the City of RENTON, Washington, this 7thday of October, 1996. CITY OF RENTON: Mayor ,,Attest: City Cler RENTON CITY COUNCIL: Council President FL`.File Sys`.WTR - Drinking Water UtiIitylW'1R-27 - Water Project 1-iles' W l R-27-3214 Construct 565 Lone Reservoiff'onsultan Won tract\Contract .doc 2000 Consultant doc bh II Emerg( O� AFFIDAVIT OF COMPLIANCE hereby confirms and declares that ( Name of contractor/subcontractor/consultant/supplier) I. It is H. policy to offer equal ( Name of contractor/subcontractor/consul tan t/supplier) opportunity to all qualified employees and applicants for employment without regard to the race, creed, color, sex, national origin, age, disability or veteran status. complies with all applicable federal, ( Name of contractor/subcontractor/consultant/supplier) state and local laws governing non-discrimination in employment. When applicable, ( Name of contractor/subcontractor/consultant/supplier) negotiate with minority and women contractors for the award of subcontracts. will seek out and Print Agent/Representative's Name and Title Agent/Representative's Signature Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier. Include or attach this document(s) with the contract. I1:\File Sys\WTR - DrinkA. Water Utility\WTR-27 - Water Project Files\WTR-27-3214 Construct 565 Zone Reservoir\ConsuItan tContract\Contract.doc /2000_Consultant.doc bh City of Renton — Water Utility Division (-'!Ty OF REN T ON Engineering Services for Hazen 565 Zone Reservoir F fTU?Y EXHIBIT A - SCOPE OF WORK INTRODUCTION The City of Renton is adding a second water reservoir in the City's 565 Pressure Zone to ensure sufficient storage for normal and emergency uses and to allow the existing reservoir to be taken out of service for maintenance. RW Beck, Inc. previously prepared the predesign report that evaluated three alternative sites for locating the reservoir. The selected alternative was a standpipe located on property owned by the City south of Sunset Boulevard and west of 142nd Avenue SE. A site survey and a geotechnical report for that property was completed as part of the predesign and that information has been provided to RH2 for their use in designing this project. This Scope of Work details the professional services needed to design the reservoir. The design of the reservoir will utilize the predesign report as the basis to develop detailed plans and specifications for construction. Alternative piping routes will be evaluated during the early stages of the project in an effort to avoid construction in King County right-of-way. Several alternatives were discussed at a scoping meeting with the City. Those alternatives will be considered further. RH2 has been selected by the City to provide engineering services including design, bidding and construction phase services for this project. This Scope of Work presents RH2 Engineering's approach to preparing the bid documents and providing bidding services for the construction of the Hazen 565 Zone Reservoir project. The design effort involves preparing the civil/site design; reservoir mechanical design; structural design; electrical design; instrumentation and control (telemetry) design; preparing specifications; public outreach assistance; submitting permit applications; and project management. The bidding phase services include preparing 35 sets of bid documents; responding to bidders' questions; conducting a pre -bid walkthrough and preparing addenda, if necessary. After receipt of the bids, RH2 Engineering will evaluate the bids for responsiveness, check references, prepare bid tabulation summary sheet and prepare written recommendation of award to the City. A. Design Phase Services 1. Design Phase Startup 2. Civil/Site Design 3. Public Outreach Assistance 4. Structural Design 5. Mechanical Design 6. Electrical Design 7. Instrumentation and Control (Telemetry) Design 8. Update Estimate of Probable Construction Cost 9. Prepare Specifications 10. Design Reviews & QA/QC Reviews 11. Permitting Last printed 7/22/2005 1:24:00 PM J:\data\REN\105-049\Contracts\Final Contract\Hazen Reservoir Exh A.doc City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK 12. Project Management 13. Bidding Phase Services B. Optional Permitting Services SCOPE OF WORK A. Design Phase 1. Design Phase Startup Purpose To facilitate the startup of the design phase. Tasks Page 2 of 15 Base plans used by all disciplines throughout the design will be prepared, as will the general plans, including the cover sheet and general information details. The accuracy and completeness of the survey will be evaluated under this task item. If it is determined during this Task that survey or additional geotechnical exploration is required to complete the design task, we will notify the City. Reservoir O & M Meeting No. 1: Meet with City staff and identify City preferences for site layout, location and general operational configuration. Visit other reservoir sites as requested by the City. Discuss City preferences for reservoir appurtenances including those listed in the Predesign report. Consider: Access manholes, Stairways/Ladders; Lighting; Overflow Pipes; Circulation Systems; Dissolved Oxygen Systems; Chlorination Systems; Valves and Pipe Materials; Cleaning Appurtenances; Exterior Elevation Gauge; Painters Rails; and Communication Equipment Mounts. Compile photographic and drawing records of options for each of the appurtenances using either catalogue cuts or photos of similar features from other sites. Develop relative cost estimates of each option for City selection. Prepare a list of selected appurtenances. Show each of the appurtenances on the predesign plans in sufficient detail to identify the object and its location. Utility and Site Layout: Develop a preliminary utility plan showing proposed locations for: storm water pipes; reservoir inlet and outlet; perimeter drain; site drainage; temporary erosion and sedimentation control; power supply lines;elemetry lines; and telephone lines. Show in plan view without detailed drawings or elevations. Develop a preliminary utility plan for off -site water, stormwater, electrical and telemetry utilities. Show in plan view without detailed drawings or elevations. Downstream Storm Water Analysis: Visit stormwater conveyance path and verify that the route and drainage condition has not changed substantially since the Predesign Report. Perform upstream analysis of the site and downstream analysis of stormwater system for one -quarter mile to verify capacity and routing. Site plan shall include contours, standpipe location, survey data, fences, gates, access road and landscaping. Us printed 7/22/2005 124:00 PM J:\d2u\REN\105049\ContracuVin21 Conmct\Hazen Reservoir Exh Ado City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK Page 3 of 15 Reservoir Coatings Review: Provide the City with coating options in addition to those mentioned in the Predesign report for the interior and exterior surfaces of the reservoir. Provide information on performance, cost and industry acceptance. Seismic System Review: Provide the City with information on options in addition to those listed in the Predesign report for mechanical and structural systems designed to survive seismic events. Include cost estimates and information on industry acceptance and use. Telemetry Review: Determine how the City plans to integrate reservoir level control into existing telemetry system. Reservoir O & M Meeting No. 2: Meet with City staff and finalize City preferences for appurtenances, reservoir coatings and seismic systems. It is assumed that the following drawings will be prepared under this task (estimate 3- sheets): • Cover Sheet • General Information • Preliminary Site/Utility Plan(s) Deliverables 1. Kickoff meeting minutes (three copies). 2. Survey and geotechnical evaluation (three copies). 3. Checklist of appurtenance options including cost estimates (three copies). 4. Base design plans (three sets of 24-inch by 36-inch paper). 5. Downstream stormwater analysis (report for use in permitting). 6. Checklist of coating options including cost estimates (three copies). 7. Checklist of seismic system options including cost estimates (three copies). 8. Summary of reservoir control requirements (three copies). 9. Report listing appurtenances, coatings and seismic systems selected by the City. 2. Civil/Site Design Purpose Prepare site and utility plans for the construction of the proposed Hazen 565 Reservoir including waterline design plans for connecting to the City's water system. Tasks Using the information developed in Task 1 prepare the following maps and plans. Prepare a vicinity map showing the location of the reservoir in relation to easily recognized Renton landmarks. The map will be used in the design plans to acquaint bidders with the project site and to satisfy building permit criteria. Complete the existing site plan using the survey data. Plan to identify horizontal and vertical control, construction limits and site access for construction. Develop an on -site and off -site stormwater plan showing detention facilities, pipelines, and temporary erosion and sedimentation control. Develop a Construction Grading Plan with details based on selected reservoir geometry and hst printed 7/22/2005 124:00 PM J:\dau\REN\105-049\Contacts\Final Conuact\Hazen Reservoir Ezh Adoc City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK Page 4 of 15 location, criteria established from the soil investigation and site constraints. Grading plan to show: property lines; easements; clearing limits; construction contours; limits of soil retention, if necessary; existing facilities that are not to be disturbed; erosion and sediment control measures; construction fencing; pertinent topographic features; and proposed location of reservoir. Develop a Proposed Site Plan with details showing: property lines; easements; proposed reservoir; proposed contours; proposed access road; existing and proposed improvements; pertinent topographic features; site lighting; access road; fencing; landscaping and site restoration. Identify critical elevations for the reservoir. Determine floor elevations, interior clearance for structural and mechanical items, and pipe elevations. Finalize configuration of piping and mechanical components, size piping and select materials. Develop a final utility plan with details showing property lines, easements, proposed reservoir and existing topographic features. Prepare plans and details to identify and locate proposed utility improvements for water mains and fittings, on -site storm water conveyance, reservoir overflow and drainage, footing drains, electrical, and telemetry. Develop cross -sections of utility trenches and construction constraints, restoration requirements for the on -site and the off -site utilities. Consideration will be given to providing provisions for cellular company use at a future date. It is assumed that the following drawings will be prepared under this task (estimate 10 sheets): • Construction Grading and TESC Plan • Construction Grading and TESC Details • Utility Plan • Stormwater Plan and Profile • Water Main Plan and Profile • Utility Details • Overall Site Plan • Site and Landscaping Plan • Site Details • Site Cross -Sections Deliverables Site and utility plans. 3. Public Outreach Assistance Purpose To provide the City with the information needed to convey the scope of this project to the neighboring properties that may be affected by this project. The City will be taking 1st primed 7/22/2005 124:00 PM ):\dam\REN\105049\Contracts\Final Convect\Dean Reservoir Eh Ad- City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK Page 5 of 15 the lead on this task and RI12 will be providing support as requested by the City up to the level of effort indicated in the fee estimate. Tasks Provide supportive documentation, drawings, renderings and other public outreach materials as requested by the City. Attendance at two public meetings at the City's request is included in this task. Deliverables Public outreach materials and meeting attendance as requested. 4. Structural Design Purpose Develop design criteria and prepare calculations and drawings for a 3.7MG welded steel water storage reservoir with a diameter of 75 feet and a water height of approximately 112 feet. The configuration of the tank and appurtenances will be as described in the predesign report and confirmed in Tasks 1 and 2. Tasks Develop design criteria for the reservoir including preferences and requirements for details related to access hatches, ladders, platforms, safety devises, antenna mounts, etc. Perform calculations to determine tank shell and roof member sizing. Perform calculations for anchorage to the foundation. Perform calculations for the foundation, based on the geotechnical values provided in the geotechnical report. Include calculations for ladder and platform connections to the tank, and for safety line attachments. Perform calculations on opening reinforcement and appurtenance member sizing. Calculations will be in accordance with IBC 2003 (essentially AWWA D1OO with revised seismic factors to match IBC seismic mapping of expected ground acceleration). Provide stamped calculations for the building permit submittal. Prepare detailed drawings of the foundation, including anchor embedment; rebar detailing, and pipe encasements. Prepare drawings of the tank including shell thicknesses, roof supports and rafter sizing, and anchorage details. Welding will not be specifically detailed except where welding requirements exceed AWWA D10O requirements. Prepare drawings showing the location and details of access ladders; platforms and hatches; vents; overflow pipe; drain pipe; and inlet/outlet pipes. Locations will be determined based on optimizing hydraulics and ease of maintenance. It is assumed that the following structural drawings will be prepared under this task (estimate 8 sheets): • Reservoir Foundation Plan • Reservoir Floor/Shell Plan • Reservoir Roof Plan • Reservoir Elevations het primed 7/22/2005 1:24:00 PM J:\d2u\REN\]0-"49\Conu2co\Fina1 Conuad\Hazen Ra oir Eah Ado City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK • Details of Foundation, Pipe Encasement, and Anchorage 0 Details of Roof Including Framing Page 6 of 15 • Details of appurtenances, including hatches, vents, piping and pipe supports. Details of access ladders, landings and guardrails. Include provisions for safety including cages and climbing devises. Include provisions for access control including locks and a ladder enclosure as desired. Deliverables Structural design plans and calculations for Building Department submittal. 5. Mechanical Design Purpose Prepare the mechanical design for the proposed reservoir. Tasks Using the information developed in Task 1 and 2, finalize configuration of piping and mechanical components and size piping systems for reservoir inlet, outlet, drainage, overflow and isolation. Plans are to include equipment selection, pipe sizes and materials, thrust restraint, vault sizing and selection, vault drainage and access hatches and other appurtenances. Design water quality remediation equipment including piping, equipment and structures. Based on discussion with the City, a cathodic protection system is not included as part of this Scope. Provisions will be provided for installment and activation of a cathodic protection system at a future date. The mechanical design will include the installation of a flow meter at the Highlands 565 Zone Tank including electrical connection to the City's telemetry system. It is assumed that adequate site as -built information is available and that a survey will not be necessary. It is assumed that the following mechanical drawings will be prepared under this task (estimate 3 sheets): • Reservoir Mechanical Plan - Overflow and Drain • Reservoir Mechanical Plan - Inlet and Outlet • 565 Highlands Mechanical Plan and Details Deliverables Mechanical design plans. 6. Electrical Design Purpose Prepare the electrical design for the proposed reservoir and site. Coordinate with the electrical utility in obtaining power to the project site. hst printed 7/22/2005 1:24:00 PM J:\data\PEN\105-049\Conuacu\Fin2l COntratt\Hazen Reservoir Exit Ad« City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK Page 7 of 15 Tasks Coordinate with Puget Sound Energy (PSE) on the scope of the project. Determine power supply requirements. Develop one -line diagram showing equipment layout and order, conduit and wire sizes, and breaker sizes. Using the information developed in Task 1 and 2, develop electrical plan showing equipment and conduit routing and sizes with wire type and size. Develop site lighting and reservoir security lighting plan showing equipment, mounting and light patterns. Plan shall include both surface mount and concealed conduit design based on City -identified functions. It is assumed that the following electrical drawings will be prepared under this task (estimate 3 sheets): • Electrical One -line and Panel Details 0 Electrical Plan and Elevation • Electrical Details Deliverables Electrical design plans. 7. Instrumentation and Control (Telemetry) Design Purpose Using the information developed in Task 1, prepare the telemetry design for monitoring and controlling the proposed reservoir as an integral part of the City's water system. Tasks Develop design of the instrumentation and control systems in order to operate the new reservoir as an integral part of the water system. Determine power supply requirements. Develop control logic diagrams for equipment or processes including water quality control equipment. Develop design details for telemetry system improvements to interface with the City telemetry system. RH2 will coordinate with the City's telemetry integrator on the necessary improvements and we will prepare a letter describing the work required by the telemetry integrator including the modifications required at the MTU. It is assumed that the following drawings will be prepared for this task (estimate two sheets): • Telemetry Control Plan Details • Telemetry System Block Diagram Deliverables 1. Design plans for the telemetry improvements. 2. A letter to the City's telemetry integrator. 8. Update Estimate of Probable Construction Cost Purpose To update the estimate of probable construction cost during the design. Last p6m,d 7/22/2005 124:00 PM J:\dau\PEN\105-049\Contracts\Final Contract\Hazcn Ra ois Exh kdm City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK Page 8 of 15 Tasks The estimate of probable construction costs developed during predesign will be updated at the 30%, 65%, 95% and 100% design levels. Deliverables Engineer's cost estimate for construction (+/- 30%) at 30% design (update to Predesign Report cost estimate). Engineer's cost estimate for construction (+/- 25%) at 65% design including cost estimate for Engineer to perform Services During Construction. Engineer's cost estimate for construction (+/- 15%) at 95% design (utilizing RH2 developed Bid Schedule). Engineer's cost estimate for 100% Design (+/- 10%) at 100% design (utilizing final construction Bid Schedule). 9. Prepare Specifications Purpose Prepare the contract documents and technical specifications. Tasks RH2 will prepare the bid proposal, contract documents and technical specifications for the project including consideration for cost -savings alternatives for reservoir construction. RH2 will use City Contract Documents, Supplemental Specifications to WASHDOT Standard Specifications and Applicable Amendments to the WASHDOT Standard Specifications as supplied to RH2 by the City. RH2 will develop the schedule of prices and measurement and payment requirements and Special Provisions (Technical Specifications). Deliverables Technical specifications, Schedule of Prices, Measurement and Payment Requirements. 10. Design Reviews and QA/QC Reviews Purpose Conduct detailed design reviews with City staff at the 30%, 65% and 95% design completion levels. Conduct internal QA/QC reviews at appropriate points throughout the design development. Tasks Provide 30% design level drawings and a preliminary specification list to the City for review. Attend the 30% review meeting with City. Conduct a detailed internal QA/QC review and perform inter -disciplinary coordination cross-checks at the 65% design level. Perform evaluations of constructability and operability. hst printed 7/22/2005 124:00 PM J:\dat2\REN\105-049\Contracts\Fiml Contract\Hazen Reservoir Exh A.doc City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK 9of15 Provide 65% design level drawings and specifications to the City for review. Attend the 65% review meeting with City. Conduct a detailed internal QA/QC review and perform inter -disciplinary coordination cross-checks at the 95% design level. Perform evaluations of constructability and operability. Provide 95% design level drawings and specifications to the City for review. Attend the 95% review meeting with City. The 95% review editing shall be limited to items that were not reviewed at the 65% review. Deliverables Design drawings for review at the 30% design completion level (3 sets for City review). Plans shall be on 'h-size (11" x 17") sheets. A preliminary outline of the technical specifications (Special Provisions) for review at the 30% design completion level (3 sets plus one electronic copy for City review). Design drawings for review at the 65% design completion level (3 sets for City review). Plans shall be on 1/2-size (11" x 17") sheets. Preliminary technical specifications for review at the 65% design completion level (3 sets for City review). Design drawings for review at the 95% design completion level (5 hard copy sets plus one electronic copy of AutoCAD drawing files for City review). Plans shall be on 1/2-size (11" x 17") sheets. All technical specifications for review at the 95% design completion level (5 sets for City review). 11. Permitting Purpose Assist the City with the preparation of the permits and design reviews by outside agencies that are necessary for project approval. Permitting Scope Overview The project area primarily falls under City of Renton Municipal Code Development Regulations (Title IV RMC) requirements. The entire project will be conducted in the vicinity of Honey Creek and associated riparian wetlands. Honey Creek is tributary to May Creek, a designated ESA Chinook Critical Habitat Area. The City has expressed a desire to complete the project entirely within the Renton city limits. Assuming this proves to be a feasible option, the following permitting requirements are expected. 1. Critical Areas Field Studies and Reports consistent with Renton Municipal Code Title IV (Development Regulations). 2. SEPA Compliance. 3. City of Renton Conditional Use Permit. 4. City of Renton Right -of -Way Permit. Last printed 7/22/2005 124:00 PM J:\dau\REN\105-049\Contracts\Final Contra\Hazen Rc—oie Exit Ad« City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK Page 10 of 15 5. City of Renton Drainage Plan. 6. City of Renton Building Permit. 7. City of Renton Construction Permit. Permitting Scope Assumptions For the purpose of this permitting scope, the following assumptions apply. 1. The City of Renton will prepare all permitting applications and facilitate permitting for this project. 2. RH2 will provide environmental assessment information to support the City writing the SEPA as requested. 3. The water main will be installed within City -owned property and developed right- of-way, thus avoiding impacts to adjacent sensitive areas. 4. It is assumed that impacts to sensitive areas will be avoided altogether. As such, this Scope does not include mitigation plans. Should it be necessary, mitigation planning will be included in an additional scope of work. 5. No Federal permitting, Federal Biological Assessments or Evaluations, or U.S. Army Corps of Engineers permitting or jurisdiction coordination will be involved. Based on our current understanding and preliminary field investigations, it appears reasonable that work in jurisdictional wetlands and in - stream construction activities can be avoided, which will preclude the requirements for U.S. Army Corps of Engineers permitting and related ESA compliance. Therefore, no fee has been included to accommodate these issues. 6. It is assumed that no Tribal coordination or facilitation will be conducted. 7. The City of Renton will pay all permit fees. 8. It is assumed that geologic test borings, pits or excavations for the project will not be dug within the boundaries of wetlands or below the high water mark of streams. 9. Any monitoring, more detailed scientific assessment or other requirements imposed as part of the permit approval process will be the subject of an additional scope of work. 10. All permitting related work will be conducted on a time and expense basis with the goal that the required permitting can be accomplished within the proposed permitting budget. It is impossible to completely control and predict ALL permitting costs, therefore; within the defined budget, work will be conducted to assist the City in completing a SEPA checklist. Tasks Organize, prepare for and attend a Pre -Application Conference with the City of Renton to confirm applicable permitting requirements, processes and timing. Coordinate with City staff prior to the Pre -Application Meeting. This Scope assumes that a single Pre - Application Meeting will suffice for this project. Prepare a brief summary of the Pre - Application Conference results and provide it to the City. last printed 7/22/2005 124:00 PM J:\dam\REN\105-049\Contracm\Fina1 Contrvct\Hazen Reservoir Exh Adoc City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE: OF WORK Page 11 of 15 Prepare Critical Areas Assessment to assist with City permitting activities including the following: Conduct code review and regulatory assessment of wetlands, streams and buffers located adjacent to proposed construction project disturbance (water tank, water transmission main and storm water system). Conduct review of Endangered Species Act (ESA) listed species documentation and use adjacent to the proposed construction project disturbance for the purposes of SEPA Compliance. Conduct limited sensitive areas mapping and quality assurance assessment of proposed project area utilizing Geographic Information Systems (GIS) digital data and paper maps from King County and the City. For the purpose of this scope, sensitive areas include wetlands; streams; erosion hazard areas; seismic hazard areas; aquifer protection areas; coal mine hazard areas; floodplain and flood hazard areas; steep slopes and landslide areas; and fish use documentation. Conduct field assessment, categorization/classification; limited wetlands delineation and edge flagging, limited stream OHWM delineation and flagging adjacent to the proposed construction project disturbance. Prepare a brief narrative discussion detailing sensitive areas results and associated map of sensitive areas. Prepare drainage report to substantiate the drainage plan and provide supporting calculations. Product will be (4) four copies of the drainage report to City for in-house use and permitting and (2) two copies for RH2 staff/files. Submit 90% design plans and technical specifications to the WDOH for approval. Respond to WDOH comments and incorporate them into the plans and specifications, if necessary, to obtain WDOH approval of final construction plans to permit construction of the project. Prepare City Building Permit application supporting documentation as requested by the City. Edit and resubmit based on Building Department comments. Set up and attend a pre -application meeting with the appropriate City staff. Respond to City and/or public comments on criteria aspects of the permit applications. Deliverables 1. Brief summary of Pre -Application Conference. 2. Brief narrative of sensitive area results, including opinion that a biological assessment is not necessary for this project. 3. Map of sensitive areas. 4. Conduct field assessment of property. 5. Building and SEPA permit application supporting documentation as identified below. Land Use Permit Master Application / SEPA at 65% design point (as per "Submittal Requirements for Environmental Review for Project Actions"): list printed 7/22/2005 114:00 PM J:\data\REN\105049\Contnns\Fin2l Contren\Hazen Reservoir Exh Adoc City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK • Site Plan: Fourteen (14) copies at 22" x 34". • Architectural Elevations: Twelve (12) copies at 22" x 34". • Grading Elevations: Four (4) copies at 22" x 34". • Utilities Plan, Generalized: Five (5) copies at 22" x 34". • Drainage Control Plan: Five (5) copies at 22" x 34". Page 12 of 15 • Drainage Report: Four (4) copies. • Geotechnical Report: (provided by City). • Landscaping Plan, Conceptual: Five (5) copies at 22" x 34". • Plan reductions: One 8- 112 " x II" PMT reduction of all full size drawing sheets. • Building Permit (as per "Building Permit Requirements: Commercial or Multi -Family"). • Complete Set of Plans: Three (3) copies at 22" x 34". • Architectural/Structural Plans: Two (2) copies at 22" x 34". • Civil Plans: Two (2) copies at 22" x 34". • Specifications: Two (2) copies. • Stress/structural calculations: Two (2) copies. • Geotechnical Report: (provided by City) • Storm drainage analysis (TIR): Two (2) copies. • Energy Code Checklist for Non -Residential Buildings: (One (1) copy, if necessary). • Fire Permit application (if necessary) 6. 90% design plans and technical specifications to WDOH for approval. 12. Project Management Purpose Perform the management, coordination and administrative functions necessary for the successful completion of the tasks and deliverables. Tasks Direct the project design team staff in day-to-day design activities. Prepare and maintain files and records of design data and design decisions. Coordinate, prepare materials for, and attend design project review meetings. Coordinate QA functions and reviews. last primed 7/22/2005 114:00 PM J:\dau\REN\105-049\C..v."s\Fi.aI Conu.a\H.— R-6, Eh Ad- City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK Page 13 of 15 Prepare monthly budget status reports and invoices. These reports shall document budgeted amounts, amounts expended, amounts remaining, percent of budget expended and remaining at the subtask, task, and project levels. 13. Bidding Phase Services Deliverables Copies of design records, correspondence and associated materials, as requested by the City. Purpose Assist the City during the project bidding and contracting phase. It is assumed that the City will advertise the bid, distribute bid documents and maintain the master planholder's list. Tasks Prepare 35 sets of bid documents for distribution during the bidding phase, plus six (6) sets of bid documents for use by RH2 Engineering in support of this project. Provide bid documents to the City for distribution. Attend and conduct pre -bid meeting at project site with interested bidders. Respond to technical questions from bidders. Prepare and transmit three addenda. After receipt of bids, evaluate the bids received for responsiveness, check references of qualified bidders, prepare bid tabulation summary sheet, and prepare a written recommendation of award to the City. Deliverables 1. 35 sets of bid documents. 2. Three addenda (if necessary). 3. Pre -bid meeting agenda, minutes, summary of significant issues resulting from the meeting. 4. Letters to the City summarizing the bid evaluations and a recommendation for award. B. Optional King County Route Permitting Preparation and Facilitation Purpose To assist the City in obtaining the necessary permits and agency approvals if alternative King County Route is chosen. This task item can be activated by written notification from the City authorizing us to proceed with the alternate waterline alignment along King County. This optional scope item has been included at the City's request to address permitting preparation and facilitation associated with water main installation within 142nd Avenue SE, a City and County -owned roadway. This task item is designed to complement the work already covered in Task 12, Permitting. The following permits are anticipated under this optional scope item. 1. Critical Areas Field Studies and Reports consistent with Renton Municipal Code Title IV (Development Regulations) and King County Code. Ust printed 7/22/2005 124:00 PM J:\dau\REN\105049\Contracts\final Conttart\f a n Resmoir Exh Adoc City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK 2. SEPA Compliance. 3. City of Renton Right -of -Way Permit. 4. King County Right -of -Way Permit. Optional Task Assumptions Page 14 of 15 Based on our understanding of the proposed transmission main alignment along 142°d Avenue SE and preliminary field investigations, the following assumptions were made for the purposes of this optional scope item. The water main will be installed entirely within the 142A Avenue SE roadway and not in adjacent wetlands, streams or regulated buffers. Any deviations from this assumption may result in additional permitting involving County and Federal requirements. Any additional work as a result of deviations would be the included in an additional scope of work. 2. The water main will be installed over the top of the existing Honey Creek culvert without any construction or dewatering into adjacent wetlands, the creek or associated buffers. Should the water main need to be installed below the existing culvert, coordination with the Washington Department of Fish and Wildlife to obtain a Hydraulic Project Approval will be necessary. This coordination and facilitation is not included in this Scope. 3. All permitting -related work will be conducted on a time and expense cost basis with the expectation that the required permitting can be accomplished within the proposed permitting budget. It is impossible to completely control and predict ALL permitting costs; therefore, within the defined budget, work will be conducted to facilitate the City completing the following permitting processes: a) Critical Areas Field Studies and Letter Report, b) SEPA checklist, c) City of Renton Right -of -Way permit, and d) King County Right -of -Way permit. Tasks Organize, prepare for and attend a Pre -Application Conference with the City of Renton and King County to confirm applicable permitting requirements, processes and timing. Compile Pre -Application Meeting Request Forms along with the required supplemental plans and narratives. Coordinate with City staff to obtain the required Pre -Application Meeting Fees. Coordinate with City staff prior to the Pre -Application Meetings. This Scope assumes that two Pre -Application Meetings will suffice for this project. Prepare a summary of the Pre -Application Conferences results and provide it to the City. Prepare Critical Areas Assessment to assist with City permitting activities including the following: Conduct code review and regulatory assessment of wetlands, streams and buffers located adjacent to proposed construction project disturbance (water tank, water transmission main and storm water system). Conduct review of Endangered Species Act (ESA) listed species documentation and use adjacent to the proposed construction project disturbance for the purposes of SEPA Compliance. 1-2st printed 7/22/2005 1:24:00 PM J:\dau\REN\105-049\Conuacn\Final Conuact\lhzen R—rvoir Exh Adoc City of Renton/Water Utility Division Professional Services for Sunset Boulevard Reservoir SCOPE OF WORK Page 15 of 15 Conduct sensitive areas mapping and quality assurance assessment of proposed project area utilizing Geographic Information Systems (GIS) digital data and paper maps from King County and the City. For the purpose of this Scope, sensitive areas include wetlands: streams; erosion hazard areas; seismic hazard areas; aquifer protection areas; coal mine hazard areas; floodplain and flood hazard areas; steep slopes and landslide areas; and fish use documentation. Conduct field assessment, categorization/classification, limited wetlands delineation and edge flagging, limited stream OHWM delineation and flagging adjacent to the proposed construction project disturbance. Prepare a brief narrative discussion detailing sensitive areas results and associated map of sensitive areas. After City completion of the SEPA process, prepare and facilitate Right -of -Way Permits with King County and the City. Submit plans to the City and County to facilitate applications to King County Right -of -Way Permit. This Scope assumes RH2 will assist with facilitation and coordination with the City and King County regarding applications and securing Right -of -Way Permits, as possible, within the budget limits. Deliverables 1. Attend pre -application conference. 2. Pre -application meeting request form. 3. Brief summary of the pre -application conference results. 4. Brief narrative detailing sensitive area results and associated map of sensitive area. 5. Plans for King County Right -of -Way permit. 1st primed 7/72/2005 134:00 PM J:\dau\REN\105-049\Contr2cts\Final Contract\ii un R—oir Fah Adoc EXHIBIT B Hazen 565 Reservoir Time Schedule of Completion Phase A Design Tasks 1 - 12 Begin: Upon notice to proceed - Tentatively September 1, 2005 Complete: 8 months after notice to proceed - April 30, 2006 Tasks 13 Begin: Dependent on Owner's schedule to bid Complete: 45 calendar days after Task 13 begins Phase B Services During Construction Begin: Separate authorization, to be developed during design Complete: Per Construction Schedule v 7/21/2005 5:08 PM S:\data\REN\105-049\Contracts\Final Contract\Hazen Reservoir Design & SDC Fee EstimateAs EXHIBIT C-1 Consultant Fee Determination Summary Sheet (Cost Plus Fixed Fee) Prepared By: Mark Miller Project: Classification Professional VI Professional VI Professional V Professional I Professional II Professional I1 Professional I Technician I Administrative Hazen 565 Reservoir V I Direct Salary Cost Range Low High Hours I $39.20 $58.20 192 x $43.00 $47.35 170 x $33.00 $43.75 138 x $30.00 $35.05 0 x $26.00 $30.30 441 x $23.50 $27.28 112 x $18.00 $24.75 574 x $13.00 $17.50 0 x IV $27.30 $30.35 194 x I $10.50 $15.30 42 x Total flours 1,863 I Date: July 14, 2005 ase Design & SDB Estimated Rate (1) Cost $58.20 x $11,174.40 $45.18 x $7,679.75 $43.75 x $6,037.50 $32.53 x $0.00 $28.15 x $12,414.15 $25.39 x $2,843.68 $21.38 x $12,269.25 $17.50 x $0.00 $28.83 x $5,592.05 $12.90 x $541.80 Total DSC = $58,553 1 OH Rate x DSC or 186.72% x $58,553 = 1 $109,329 1 FF Rate x (DSC+OHI) or 12.00% x $167,882 = $20,146 Itemized:AC123 (See Exhibit D1 Hours Detail) _ $16,258 SUBCONSULTANT COST $5,000 Survey $0.00 Landscape Architect (estimated) $5,000.00 (Grand Total: = I $209,286 1 - Estimated rate based on weighted average of employee team, Billing to be based on actual DSC of each employee S:\data\REN\105-049\Contracts\Final Contract\Hazen Reservoir Design & SDC Fee Estimate.xls C-1 811l2005 1:38 PM EXHIBIT C-2 Consultant Fee Determination Summary Sheet (Cost Plus Fixed Fee) Prepared By: Mark Miller Date: I July 14, 2005 Project: Phase Hazen 565 Reservoir Opt Permitting - Direct Salary Cost (DSC) Range Estimated Classification Low High Hours Rate (1) Cost Professional VII $39.20 $58.20 5 x $58.20 x $291.00 Professional VI $43.00 $47.35 0 x $45.18 x $0.00 Professional V $33.00 $43.75 80 x $43.75 x $3,500.00 Professional IV $30.00 $35.05 0 x $32.53 x $0.00 Professional Ill $26.00 $30.30 0 x $28.15 x $0.00 ProfessionallI $23.50 $27.28 50 x $25.39 x $1,269.50 Professional $18.00 $24.75 40 x $21.38 x $855.00 Technician I $13.00 $17.50 0 x $17.50 x $0.00 Administrative IV $27.30 $30.35 12 x $28.83 x $345.90 Administrative I $10.50 $15.30 0 x $12.901 x $0.00 Total Hours 187 Total DSC = $6,261 OH Rate x DSC or 186.72% x $6,261 = 1 $11,691 1 Grand Total: = I $20,322 1 - Estimated rate based on weighted average of employee team, Billing to be based on actual DSC of each employee S:\data\REN1105-049\Contracts\Final Contract\Hazen Reservoir Design & SDC Fee EstimateAs 7/21/2005 5:12 PM City of Renton - Water Utility Division f Design & SDB for Hazen 565 Reservoir Exhibit D1 - Professional Services Hourl and Reimbursible Detail Prof Prof Prof Prof Prof Prof Prof Admin Admin Total Total Total Total Description VI[ VI V IV Ill II I IV I Hours Labor Expense Cost PHASE A - DESIGN PHASE SERVICES A Reservoir 0 & M Meeting #1 12 12 12 8 4 $1,848 $29 $1,877 B Prelimin�Utili and Site Layout _ 4 _ _ --12 16 _ _ 1 _ _48 33 $941 - $369 --- - -- 51,250 - - I- - __ C_ --- ---- Upstream/Downstream Analysis - ---- 2 ---- ---- _ 24 - - 8- ---- - 1 -_ - -- - - 35 5992_ 5159 $1,151 D___ Coatis, Seismic, and TelemetryjReview 2 4 2 2 15 $583 _ $9 _ _ $592 E Survey d Geotechnlcal Review ---_ 1 4 _ 4 4 _ 13 _ $453 _ $190 $643 F - Reservoir O&M Meetin< ##2- _4 _ _ _ _ _ _ 4 _ _ 4 12 $461 S29 $490 Developbase maps and cover sheet _ -_ 1 - 1 -- _ _ - _ 4 _ _ 20 _ - -- 28- _ 5642 - $420 E1,062 A Prepare vicinity map 1 — 1 2 550 S30 $86 B GradinUr d Stormwater Calcultions 4 20 24 -- $796 - - $0 - - $796 _ C - - - - - -a -- Prepare Site and Gradlnc� Plans and Details -- 6 - - - 24 _ _ _ 32 __ 1 _ - 1 _ - 64 _ - $1,751 $1,200- $2,_951 _ Site Utility and Watermain Plans 4 _ - _ 16 _ - 4 28 -1 1 54 $1,425 _ _$8_00__ $2,225 _D___PLepare E Plan 2 _ _ _ _ 4 8 1 15 _ -- $413 - _ __- S1_50 _ - 5563 - F _Landscaping _ TESC Ilan -- - 1 - _ - - - - 4 - -_ - -- _ 6 - -- - 11 -__ - 5299 5188 -- - 5487 - ITqSk 2 17 0 0 n 6g 4 75 2 3 170 54.733 52.368 57.100 Task 3 Public Outreach Assistance A Provide supportive documentation 4 _ 16 16 4 2 42 $698 ---- $1,864 - -- - - B Attendance at neighborhood meetings --------- 6 -- ---- 12 ----- ------------ 2 ------ 2 22 _$1�166 E770 $109 $879 C Address neighbors concerns 8 16 _ _ _ _ 16 6 2 48 $1,4-- $78-- 5 -,535 - Develop Design Criteria 1 6 7 $329 $0 $329 [--i- Shell Calculations 3 _ _ _ _ _ _ _ _ 1 _ 9 - --- 5255 - - - -- $30 - - $285 - - --- --- -- Roof Calculations 1 6 _ _5 _ _ _ 10 1 - 18 5556 53.0_ $586 Anchorage Calculations 1 6 10 1 18 $556 E30 $586 - Foundation Calculations A 1 8 _ _-- _ -- - - - 10 1 20- - $646 _,- $30 _ - $676 _ _ Appurtenance Calculations 1 10 _--__--_ 16_ 128 - _ $865 $30 _ -- _ $895 - G Platform and Landing Calculations 8 12 121_ $631 $30 _ _ - $661- H Fountation Plans and Details 2 14 _ 32 _ 51,433_ _$840_ - _E2,273 I Floor Plans and Details 1 10 — _ _ _ _ _ 24 _— _ _ _48_ 35 _-_ $1 023---- 5640 __51,663_ J Roof Plans and Details 2 18 _ _ _ 36 56 _ $1,699 --$940- -- ---- --- $2,639 - - -- -- K Appurtenance Details --_-_- 2 14 _ _ _ - - — _ - _ 32 - _-_--- __ 48 _$1,433- _ $840 _$2,273 Task 5 Mechanical Design A Highlands 565 Flowmeter design 1 2 4 8 1 1 17 $471 --- $249_ $720 _... .-.. .. — B Mechanical Plans and Details 8 12 - - -- - 40 - - 32 ----- - -- - 1 1 94 -- - 4 $2,82 $1,404 54,246 C Water Quality System design 1 12 4 12 1 1 31 $994 $354 $1,348 Task 5 10 0 26 0 48 0 52 3 3 142 $4,307 $2,007 $6,314 Task Electrical Design A Coordination with Utility 1 2 _-8 1 12 _ $362 _ _ _ S30_-_ _5392 B Electrical Design 2 8 2 24 2 38 — $1,158 _ $489 $1,647 Task 6 3 0 10 0 2 32 0 0 3 50 $1,520 $519 $2 039 J.3d.WREM103.1491y t.N.t CW-144— R. W O"M a SM FN ENMn A. 01 Deed1 i aDa Hein 1 of 2 2122J200a 3 00 FM Prof Description VII Prof Prof VI V Prof Prof IV 111 Prof 11 Prof Admin Admin 1 IV I Total Hours Total Labor Total Expense Total Cost Task 7 Instrumentation and Control (Telemetry A Coordination with Telemetry Integrator 1 2 1 8 _ 5260 539 __ __ 5299 B Teleme� design 2 12 2 _4 24 1 41 E1,320 $470 $1,790 Task 7 3 0 14 0 2 28 0 0 2 49 $1,580 509 $2,089 Task_ 8 _ _Update Estimate of Probable Construction Cost A 30% cost estimate 2 1 1 8 8 20 $602_ $0 __$602_ B - 65%date 4 2 2 6 - 6 1 21 $721 $30 _ $751 C 95% update 4 2 2 8 8 1 25 $820 $30 $850 D Final update 2 1 1 2 2 1 9 $317 30 _ 5317 Task 8 12 6 6 0 24 0 24 0 3 75 $2,459 60 $2,519 Task 9 Specificationa _ _Prepare A Incorporate front end specs 2 1 ___ _ _ _ _ 6 13 5446 $68 $514 B Technical Specifications 6 8 5 _4 - 24 _ 10 73 _ $2,395 _$215_ _$2,610 _ C Measurement and Payment 1 1 2 _ _ 2 _20 2 8 _ 5305 E18 023 Task 9 9 9 8 0 30 0 10 28 0 94 $3,146 301 $3,447 Task 10 Design Review & QA/QC Reviews A 30% Review_ 6 6 14 18 10 54 $1,687 $179 $1-,867 r B 65% QA/QC Review 6 2 2 2 12 $570 _ $105 ____ __ $675 C 65% Review 6 6 2 14 _ 18 16 62 _$1,948 79 51_ $2,127_ D 95% QA/QC Review 12 4 4 2 22 $1,097 $105 $1,202 E 95% Review 6 6 2 14__ 18 10 56 b1,775 5179 E11954 F Finalize Plans and Specs 4 2 2 _ 20 _ _ 40 8 76_ ___b2,059 _ $0 ._ _ $2,059 _ _ Task 10 40 26 12 0 62 0 98 44 0 282 $9,136 748 $9,884 Task 11 Permitting - --- - -- -- A Coordination Meeting 8 2 ---- 1 11 b430 S29 5459 B Prepare summary of Pre-app Conf. 4 2 2 8 $283 $18 ---- $301 - --- - -- - C -- Pure Critiical Areas Assessment 2 B --- -- 32 24 4 - 70 - S9_1,07 _._ $25 $1,932 D Assist City with Application 2 4 1 7 E218__51,18_8__ E Prepare, print, and submit DOH plans 1 _ 2 4 6 13 $359 _ 5156 __ b515 F Drainage Report 1 4 i _ 12 4 8 __ 29 $903 $43 _ $946_ G Respond to WDOH comments 2 8 8 6 24 _ $865___ _ $27__ H City uilding permit 2 6 6 _ 12 8 16 50 $1,620 5201 _ E1,821 Task 11 7 6 41 0 34 44 36 44 0 212 $6,584 $1,687 $8,272 Task 12 Project Management - _ _ 0 $0 _$0__ $0 A Monthly Invoices/Status Updates 12 12 6 - 30 51,209 SO _ _$1,209 B Monthly Schedule 6 6 6 18 $691 $0 $691 C Maintain Project Files 1 6 _ 6 13 _ 5400 SO - _ _ _ $400 _ -___- _ Task 12 19 0 0 0 24 0 0 18 0 61 $2,300 0 $2,300 Task 13 A Bidding Phase Services Prepare bid sets 2 _ 4 8 16 -----0-- 16 ___ 46 EO $1,068 $2,405 _ _$3_,473 B Prepare advertisement for bid 1 1 -_ 2 $57 _ b39__ 06 C Respond to Bidder's Questions 2 2 2 12 _ 18 $632 $O__ _ _$632 D Attend pre -bid site visit 4 _ 4 _ 1 9 $322 $20_ $342_ E Prepare Addenda 8 6 4 12 12 42 $1,595 566 _E1,661 F Prepare and attend bid opening 2 2 $116 $20 $1-37_ G Prepare bid tab and Recommendation 2 _ 4 1 7 $258 $39 $297 Phase A • Design Services Total 192 170 138 0 441 112 574 194 42 1863 $58,553 $16,258 $74,811 J. WUV2EM105-04MCwWWFh* CmbnMN R-W D900 a SDC FN Es"xi Is D1 D"gn & SDa HWn 2 of 2 1122/2005 3 11 PM City of Renton - Water Utility Division Optional Permitting for Hazen 565 Reservoir Exhibit D2 - Professional Services Hourly and Reimbursible Detail Prof Prof Prof Prof Prof Prof Prof Admin Admin Total Total Total Total H u Description VVI V IV lit 11 1 IV 1 Hors Labor Expense Cost PHASE C - EXTRA PERMITTING SERVICES Task 1 Extra Permitting A Prepare for and attend Pre -Application Mtq 16 4 2 22 $859 $79 _ $938 6 Prepare summary of Pre -Application Conf, 2 8 4 2 16 $626 $9 $636 C Prepare Criliical Areas Assessment 2 32 24 30 4 92 $2,882 $38 _ $2,920 0 Prepare and facilitate ROW permitting 1 24 18 10 4 57 $1,894 $88 $1,983 Phase C- Extra P rmittino Total 5 08 6 6 6 117112005 5 15 GM S.-EOREN1105 9p .Mr ft%F— C-1d%H— an.,wk D-dpn 4 &IC FFo EaMmp —4 Co 00 P— Noun Exhibit E Hazen 565 Reservoir Overhead Multiplier Breakdown Summary Sheet 2005 Multiplier Direct Labor FICA Unemployment Compensation Company Insurance and Medical Medical Aid and Industrial Insurance Vacation, Sick, and Holiday Leave Profit Sharing Total Fringe Office Miscellaneious, Postage Administration and Time Unassignable State B&O and Other Business Tax Professional Services Rent Utilities and Maintenance Printing, Stationery and Supplies Telephone not assignable Travel not assignable Insurance Fees, Dues, Professional Meetings Total Overhead 286.720% 100.000% 13.180% 1.400 % 14.410% 1.170% 16.050% 44.800% 91.010% 0.840% 48.760% 5.800% 0.250% 23.730% 2.560% 1.520% 4.370% 1.610% 4.770% 1.500 % 95.710% Total Overhead and Fringe 186.720% COMMITTEE OF THE WHOLE COMMITTEE REPORT August 15, 2005 Annexation Policies and Strategies Referred APMOVED BY ? Cif+' COMM Date The Committee of the Whole recommends concurrence in adoption of the following annexation policies and strategies: 1. Council affirmed the Strategy in the 2006-2011 City Business Plan and Goals to "Promote annexation where and when it is in the best interest of Renton." 2. The City should institute a fee for annexations to help cover administrative costs. 3. Develop a methodology to address levels of services (and proportionate staffing) through a review of annexation growth during the annual budget process 4. The City should continue to work with the State Legislature to identify tools to reduce the negative financial impacts of annexation 5. The City should continue the practice of requesting that the Boundary Review Board expand the boundaries of petition -driven annexations 6. On the East Renton Plateau: Incremental annexation of the area should continue at the adopted density and development standards • Staff should develop a strategy for annexation and provision of services to this area in the most efficient and cost-effective manner 7. Incremental annexation of the Talbot Ridge/Springbrook Watershed areas should continue at the adopted density and development standards, particularly in areas where the City owns park lands or is the established provider of sewer service. 8. The City should work with the Boundary Review Board to expand the boundaries of the proposed Maplewood Addition annexation to include the entire SR 169 Corridor, including Maplewood Ridge Estates. At a minimum, the City should ask the Boundary Review Board to remove this area from the proposed Fairwood incorporation. 9. The Council would like more information about the long-term fiscal impacts of annexing the West Hill before any decisions are made about annexation or establishing this area as a new Potential Annexation Area. 10. The Council would like more information about the long-term fiscal impacts of annexing the Fairwood/Cascade area before any annexation of this area occurs. Staff should not actively promote annexations east of the Benson Rd S/108t' Ave SE commercial area until the financial analysis is complete. Q4,x,46t � Terri Briere, Puncil President cc: Alex Pietsch PUBLIC SAFETY COMMITTEE COMMITTEE REPORT August 15, 2005 APPROVE,—) BY � City CC,IJWCiL Date S-/5-boos Valley Special Response Team Contract Addendum (CAG-03-080) (Referred July 11, 2005) The Public Safety Committee recommends concurrence in the staff recommendation to approve an addendum to the Valley Special Response Team Interlocal Agreement for the purpose of establishing a process that will assist the participating agencies in processing and responding to claims and lawsuits. The Committee further recommends that the Resolution authorizing the Mayor and City Clerk to sign the addendum be presented for reading and adoption. Denis W. Law, Chair Pandyman(Vice-chair --- Toni Nelson, Member cc: Garry Anderson CITY C1jACiL FINANCE COMMITTEE COMMITTEE REPORT Date % 02 OOS August 15, 2005 FINANCIAL MANAGEMENT POLICIES (Referred July 11, 2005) The Finance Committee recommends concurrence in the staff recommendation to approve the Financial Management Policies as presented, and to annually review the policies to identify any needed changes. The Finance Committee further recommends that these policies be included in the Mayor's proposed 2006 Annual Budget Document that will be presented to the City Council at the end of October 2005. Ix �6� Don Persson, Chair i Toni Nelson, Vice air ' 1 Denis W. Law, Member MWR1dlf cc: Michael R. Wilson, Interim Finance & IS Administrator Linda Parks, Fiscal Service Director Bang Parkinson, Finance Analyst Supervisor TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT August 15, 2005 AI"P,f^tFF1 BY QTV G ;UN :iL 1 Date is coos Cedar River Hangar Limited Partnership Hangar Building Reversion (Referred July 11, 2005) The Transportation/Aviation Committee recommends concurrence in the staff recommendation to approve the reversion of Cedar River Hangar Limited Partnership's hangar buildings to City ownership on September 1, 2005 and apply the City's monthly hangar rental rates to the Cedar River Hangars. arcie Palmer, Chair ITA Don Persson, Vice -Chair Dan Clawson, Substitute Member cc: Connie Brundage Susan Campbell -Rehr Kathie Nye H:File Sys/Air/Projects/Tasks/Agenda Bills/Committee Report for Cedar River Hangar Limited Partnership Building Reversion. doe C 1! 001 11 ��� CITY OF RENTON, WASHINGTON RESOLUTION NO. 3i A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FAA'S AIRPORT IMPROVEMENT PROGRAM (AI') GRANT APPLICATION AND ACCEPTANCE DOCUMENTS TO HELP IMPLEMENT THE AIRPORT LAYOUT PLAN AND UPDATE OF THE AIRPORT BASE MAP, AND AUTHORIZING THE AIRPORT MANAGER AS THE CITY'S OFFICIAL REPRESENTATIVE IN THIS MATTER. WHEREAS, the Airport Layout Plan component of the 1997 Airport Master Plan needs to be updated so that the City can continue to accept federal grant funds from the Federal Aviation Administration for capital projects; and WHEREAS, the Airport Layout Plan will also support the findings of the recently completed Airport Development Study, and will identify the capital improvement projects and other plans for the various uses of the airport; and WHEREAS, the Airport's base map, completed in 1997, needs to be updated to reflect the changes to utilities, buildings and Airport pavements; and WHEREAS, the Federal Aviation Administration (FAA) has designated a $150,000 Airport Improvement Program (AIP) grant to the Renton Airport for this planning and mapping project, which will assist the City in offsetting the cost of the project; and WHEREAS, Ryan Zulauf is the Airport Manager for the City of Renton and is the official representative of the City to act in connection with this application and to provide such additional information as may be required; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASIHNGTON, DOES RESOLVE AS FOLLOWS: 1 RESOLUTION NO. SECTION L The above findings are true and correct in all respects. SECTION H. The City Council does hereby authorize the Mayor and City Clerk to execute the FAA's AIP grant application and acceptance documents for the Airport Layout Plan Project and the updating of the Airport's base map, and authorizes Airport Manager Ryan Zulauf to act as the official representative of the City in connection with this application. PASSED BY THE CITY COUNCIL this day of , 2005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of 2005. Approved as to form: Lawrence J. Warren, City Attorney RES. 1 124:8/l/05: ma Kathy Keolker-Wheeler, Mayor 2 CITY OF RENTON, WASHINGTON RESOLUTION NO. 376,- A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, SETTING A MINUMUM DAILY RATE FOR THE HOUSING OF JAH, INMATES FROM OTHER KING COUNTY CITIES. WHEREAS, Washington State Law RCW 70.48.090 allows for contracting between governments for jail services and requires that contracts: a) be in writing; b) give responsibility to the governing unit for the operations for the jail; c) specify responsibility of each governing unit involved; and d) include applicable charges and a basis for adjustments; and WHEREAS, certain King County cities ("Arresting Agency(ies)") that do not have their own jail desire to directly book their detainees and arrestees into the City of Renton Jail; and and WHEREAS, the City of Renton Jail incurs expenses attendant to the housing of inmates; WHEREAS, the City of Renton seeks to offset the expenses incurred by housing inmates from other cities; and WHEREAS, the City of Renton and any other King County City that wants to directly book its inmates into the City of Renton Jail will enter into an Interlocal Agreement; and WHEREAS, it is necessary to document the terms and conditions of Interlocai Agreements between agencies; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASFUNGTON, DOES RESOLVE AS FOLLOWS: SECgON L The above findings are true and correct in all respects. SECTION II. A Minimum Daily Rate of $70.00 will be assessed on the Arresting Agency. P-65DU TIOA/ C ANGE NO. SECTION III. The Mayor is authorized to sign the Interlocal Agreements and any addenda thereto, providing for the housing of inmates of other King County cities. PASSED BY THE CITY COUNCIL this day of , 2005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of .2005. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: RES. 1125:8/4/05:ma Kathy Keolker-Wheeler, Mayor 2 CITY OF RENTON, WASHINGTON RESOLUTION NO.3� A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL COOPERATIVE AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT) ENTITLED "COMMUTE TRIP REDUCTION IMPLEMENTATION AGREEMENT." WHEREAS, the City of Renton, pursuant to the Commute Trip Reduction Act, is required to develop and implement commute trip reduction plans; and WHEREAS, the Legislature has appropriated funds to provide technical assistance funding to the City; and WHEREAS, the Washington State Department of Transportation (WSDOT), by law, distributes these funds; and WHEREAS, it is necessary to document the terms and conditions under which the WSDOT will distribute commute trip reduction funds to the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal cooperative agreement with WSDOT entitled "Commute Trip Reduction Implementation Agreement" and later similar contracts that have the same general purpose, terms and funding. I RESOLUTION NO. PASSED BY THE CITY COUNCIL this day of , 2005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of Approved as to form: Lawrence J. Warren, City Attorney RES. 1123:7/20/05:ma Kathy Keolker-Wheeler, Mayor 2005. 2 CITY OF RENTON, WASHINGTON RESOLUTION NO. 37G 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE FEDERAL NATIONAL INCIDENT MANAGEMENT SYSTEM (16NIMS") FOR THE CITY OF RENTON. WHEREAS, the President in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System. (NIMS), which would provide a consistent nationwide approach for federal, state, local, and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity; and WHEREAS, the collective input and guidance from all federal, state, local, and tribal homeland security partners has been, and will continue to be, vital to the development, effective implementation and utilization of a comprehensive NIMS; and WHEREAS, it is necessary and desirable that all federal, state, local and tribal emergency agencies and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; and WHEREAS, to facilitate the most efficient and effective incident management it is critical that federal, state, local, and tribal organizations utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training, and exercising, comprehensive resource management, and designated incident facilities during emergencies or disasters; and RESOLUTION NO. WHEREAS, NIMS establishes a federally recognized standard incident management processes, protocols, and procedures that all responders — federal, state, tribal, and local — will use to coordinate and conduct response actions; and WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the State's ability to utilize federal funding to enhance local and state agency readiness, maintain first responder safety, and streamline incident management processes; and WHEREAS, the Incident Command System components of NIMS are already an integral part of various incident management activities throughout the State, including current emergency management training programs; and WHEREAS, responders using the same standardized procedures will all share a common focus and will be able to place full emphasis on incident management when an incident occurs, whether it is terrorism or a natural disaster. In addition, national preparedness and readiness in responding to and recovering from an incident are enhanced since all of the nation's emergency teams and authorities are using a common language and set procedures; and WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission) recommended adoption of a standardized Incident Command System; and WHEREAS, Homeland Security Presidential Directive-5 states that NIMS must be adopted by state and local organizations as a condition for federal preparedness assistance after October I, 2005; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION L The above findings are true and correct in all respects. 2 RESOLUTION NO. SECTION II. The City Council hereby adopts the National Incident Management System ("NIMS"), which shall be utilized for all incident management in the City. SECTION III. The City of Renton shall incorporate NIMS into the City of Renton Emergency Operations Plan. PASSED BY THE CITY COUNCIL this day of , 2005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2005. Approved as to form: Lawrence J. Warren, City Attorney RES. 1126:8/5/05:ma Kathy Keolker-Wheeler, Mayor 3 CITY OF RENTON, WASHINGTON RESOLUTION NO. 07 %/60' A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN ADDENDUM TO THE INTERLOCAL COOPERATIVE AGREEMENT FOR THE VALLEY SPECIAL RESPONSE TEAM, REGARDING THE PROCESSING OF CLAIMS. WHEREAS, in 2003 the cities of Renton, Auburn, Kent, Tukwila, Federal Way, and the Port of Seattle entered into an interlocal cooperative agreement ("Agreement") for the creation of the Valley Special Response Team; and WHEREAS, an addendum to the Agreement has been developed ("Addendum One"), which will establish a process to assist the participating agencies of the Valley Special Response Team in processing and responding to claims and lawsuits; and WHEREAS, it is necessary to document the terms and conditions under which the Valley Special Response Team will operate; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to execute Addendum One to the interlocal cooperative agreement of the Valley Special Response Team. 1 RESOLUTION NO. PASSED BY THE CITY COUNCIL this day of 12005. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2005. Approved as to form: Lawrence J. Warren, City Attorney RES: 1128:8/8/05:ma Kathy Keolker-Wheeler, Mayor 2