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Home My WebLink AboutContract2022 GRANT BENEFICIARY/ARTIST AGREEMENT WITH RENTON PTA COUNCIL RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM THIS AGREEMENT, dated for reference purposes only as June 21, 2022, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Renton PTA Council (“Beneficiary/Artist”), a Washington Nonprofit Corporation and sets forth the terms and conditions under which the City will provide a grant to Beneficiary/Artist under the Renton Municipal Arts Commission, Municipal Art Fund, Grant Program (“Program”). The Program is funded through the Renton Municipal Art Fund (RMC 2-8-7.B) (“Fund”), as authorized by the Renton City Council on November 2, 2020, pursuant to RMC 2-8-4.C and 2-8-7.B.3. The City and the Beneficiary/Artist are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. RECITALS: WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit to the public in, providing visual art and performance in its public works and facilities, and the community as a whole; and, WHEREAS, the City created the Renton Municipal Arts Commission (“Commission”)to advise the Mayor and City Council on artistic and cultural development of the City, and to disburse money budgeted to it for cultural arts performances and other events, art-related programs and activities and support of artists and arts and cultural organizations, as resources allow through the City’s Municipal Art Fund; and, WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for Application (Call for Application” at Exhibit 2), reviewed Applications (“Beneficiary/Artist’s Application” at Exhibit 3), and established a list of Projects awarded from the Fund (“Projects Awarded” at Exhibit 4), each Exhibit is incorporated herein by reference; and WHEREAS, on June 7, 2022 the Commission reviewed the Beneficiary/Artist’s Application and determined that the Beneficiary/Artist is eligible for assistance under this Program and is promoting arts and culture in Renton. NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the CAG-22-233 PAGE 2 OF 9 Parties agree as follows: AGREEMENT 1. Grant Amount and Disbursement. a. Amount. The total amount to be awarded to Beneficiary/Artist under the Program is up to two thousand seven hundred thirty-five dollars ($2,735) as a reimbursement for eligible expenses. Except as specifically provided herein, the Beneficiary/Artist shall be solely responsible for payment of any taxes imposed as a result of this Agreement. b. Award Disbursement. i.Reimbursement Request. On a monthly, or no less than quarterly basis during any quarter in which artistic and cultural support is completed, Beneficiary/Artist shall submit reimbursement request(s) in a format acceptable to the City (Exhibit 5) with supporting documentation including, but not limited to, invoices or reports demonstrating expenses for which reimbursement is sought. ii.Effect of Award. Other than as specified, Beneficiary/Artist relinquishes the right to any financial proceeds in association with City’s use or reproductions of PROJECT. iii.Payment. Payment shall be made by City within thirty (30) calendar days after receipt and approval by the appropriate City representative of the invoice. iv.No waiver. Payment for any reimbursement shall not constitute a waiver by the City of any remedies it may have for any breach of this Agreement by the Beneficiary/Artist. v.Tax implications. Grant funds may be taxable. Please consult your financial advisor/tax professional for guidance. If it is required by the IRS, a 1099 form will be issued to the Beneficiary/Artist. 2. Scope and Performance: Beneficiary/Artist agrees to create and install artwork or produce an event as specified in Exhibit 3 “Beneficiary/Artist’s Application” which is attached and incorporated herein. Such scope is hereinafter referred to as “PROJECT.” a. Prior to scheduling the installation or production, Beneficiary/Artist agrees to discuss the contents of the proposed PROJECT with designated City staff to address necessary Council approvals, coordination with affected City departments, compliance with affected City regulations such as signage or event permits, materials to be used, and/or documentation of agreements with Beneficiary/Artist partners such as private property where the PROJECT will be presented. These discussions may result in revision of the PROJECT as proposed. b. The final design will be provided to the City’s Municipal Arts Commission for review, request for further revision as needed, and final confirmation prior to installation or production of the PROJECT. PAGE 3 OF 9 c. Beneficiary/Artistwill be responsible for installing the PROJECT in its approved design at the location identified in Exhibit 3. d. Beneficiary/Artist agrees to create and install PROJECT no later than December 31, 2022. 3. Installation on Private Property. [RESERVED] 4. Beneficiary/Artist’s Grants and Representations: a. Delivery of PROJECT to City constitutes Beneficiary/Artist’s certification that: i. PROJECT is the original work of Beneficiary/Artist; ii. To the extent others contributed to the PROJECT, Beneficiary/Artist assumes all responsibility and liability for any claims of right to the PROJECT by such others; iii. Beneficiary/Artist owns all rights to PROJECT, including having obtained any rights that Beneficiary/Artist did not originally possess; and iv. if PROJECT contains recognizable images of particular persons, Beneficiary/Artist has obtained appropriate releases. b. Beneficiary/Artist acknowledges thatthe PROJECT will be displayed on City- owned property at at the discretion of the City. The City retains all right to remove, maintain, restore, relocate, or otherwise alter the PROJECT in the future for any reason. c. Beneficiary/Artist grants to City a non-exclusive license to graphically and electronically reproduce PROJECT, while on display, for any and all future publicity endeavors conducted by City, provided that any such reproduction is credited to Beneficiary/Artist by name. City may use the Beneficiary/Artist’s photograph, other likeness, or biography in connection with the use of PROJECT. 5. Final Report: Together with the final reimbursement request, and in a format acceptable to the City (Exhibit 6), Beneficiary/Artist shall submit a final report detailing outcomes related to budget, activities, objectives, and attendance as first described in the Beneficiary/Artist’s application for the Grant. 6. Scope ofEligible Expenditures: Grant funds disbursed under this Agreementshallonly be used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1) and in the “Program Call for Applications” (Exhibit 2) a. Reimbursement Defined. “Reimbursement” means grant disbursement to Beneficiary/Artist upon receipt by the City of invoices and documentation demonstrating eligible expenses. b. No Duplication of Payment. No grant funds may be used to pay or reimburse costs for expenditures for which Beneficiary/Artist has received any other funding, whether state, federal or private in nature, for that same expense. PAGE 4 OF 9 7. Beneficiary/Artist Responsibilities. a. False Statement. The Beneficiary/Artist understands and acknowledges that providing false information in the Application or on any documents submitted to the City or its designees as part of the Beneficiary/Artist’s participation in the Program may constitute fraud, justify termination of this Agreement, trigger the Beneficiary/Artist’s obligation to return funds, and may be subject to civil and/or criminal penalties and/or sanctions. b. No Employee Relationship. The Beneficiary/Artist understands and acknowledges that neither the Beneficiary/Artist nor any officer, employee or agent of the Beneficiary/Artist shall be considered to be an employee of the City, nor entitled to any benefits accorded City employees, by virtue of the services provided under this Agreement. The City shall not be responsible for assuming the duties of an employer with respect to the Beneficiary/Artist or any employee of the Beneficiary/Artist. c. Non-discrimination.During the performance of this Agreement, the Beneficiary/Artist shall comply with all federal and state nondiscrimination laws, including but not limited to, chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C. 12101 et seq., the Americans with Disabilities Act (ADA). In the event of theCompany’s noncompliance or refusal to comply with any nondiscrimination law, regulation, or policy, this Agreement may be rescinded, canceled, or terminated in whole or in part. d. Sole proprietorship or Individual. If the Beneficiary/Artist is a sole proprietorship or if this Agreement is with an individual, the Beneficiary/Artist agrees to notify the City and complete any required form if the Beneficiary/Artist retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Beneficiary/Artist’s failure to do so. 8. Insurance: Beneficiary/Artist shall secure and maintain: a. Worker’s compensation. Where applicable, Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. b. Automobile Liability. If applicable, Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Beneficiary’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. 9. Records: Maintenance, Access, Disclosure. a. Records Maintained.Beneficiary/Artistshall maintain all records and accounts with respect to all matters covered by this Agreement, including personnel, property, financial, and programmatic records and documents. PAGE 5 OF 9 b. Retention Period. These records shall be maintained for as long as may be required by applicable Washington State records retention laws, but in any case for a period of six (6) years after all funds have been expended or returned to the City, whichever is later, to ensure proper accounting for all funds and compliance with the Agreement. c. Litigation or Audit. If any litigation, claim or audit is started before the expiration of the six (6)year period provided in Section 4(b) above, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. d. Right of Access.The City, or itsauthorized representatives, shall have the right of access to records (electronic and otherwise) of Beneficiary/Artist in order to conduct audits or other investigations. e. Subject to Disclosure. Beneficiary/Artist acknowledges that records may be subject to disclosure under the Public Records Act, Ch. 42.56 RCW. i. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Beneficiary/Artist shall make a due diligent search of all records in its possession or control relating to this Agreement and the PROJECT, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. ii. In the event Beneficiary/Artist believes said records need to be protected from disclosure, it may, at Beneficiary/Artist’s own expense, seek judicial protection. Beneficiary/Artistshall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Beneficiary/Artist has responsive records and for which Beneficiary/Artist has withheld records or information contained therein, or not provided them to the City in a timely manner. iii. Beneficiary/Artist shall produce to the City for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Publications.Any publications produced with funds from this Agreement must display the following language: “This project is being supported, in whole or in part, by a grant from the City of Renton.” 11. Disclaimer by the City.The City expressly disclaims any and all responsibility or liability to Beneficiary/Artist or third persons for the actions of Beneficiary/Artist or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this Agreement or any other losses resulting in any way from the performance of the Agreement, or any subcontract thereto. This Agreement PAGE 6 OF 9 does not in any way establish an agency relationship between or among the City and/or Beneficiary/Artist. 12. Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist acknowledges that any expenses incurred in excess of Program Award Funds are the Beneficiary/Artist’s sole responsibility and will not be paid by the City. 13. Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a manner that is not consistent or allowable as outlined in this Agreement, Beneficiary/Artistshall return funds to City in the amount determined to be ineligible. Beneficiary/Artist further agrees that it is financially responsible for and will repay the City any and all indicated amounts following an audit exception which occurs due to Beneficiary/Artist’s failure, for any reason, to comply with the terms of this Agreement. This duty to repay the City shall not be diminished or extinguished by the termination of the Agreement. 14. Termination.The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Beneficiary/Artist in writing. In the event of such termination or suspension, Beneficiary/Artist waives any right to un- distributed portions of the award. 15. Conflict of Interest. a. Beneficiary/Artist designees, agents, members, officers, employees, consultants, and any other public official who exercises or who has exercised any functions or responsibilities with respect to the Program during his or her tenure, or who is in a position to participate in a decision-making process or gain inside information with regard to the Program, are barred from any interest, direct or indirect, in any grant or proceeds of the Program, or benefit there from, which is part of this Agreement at any time during or after such person's tenure. b. The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Beneficiary/Artist shall not give a gift of any kind to City employees or officials. c. Beneficiary/Artist also confirms that Beneficiary/Artist does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Beneficiary/Artist, negotiating or administering this Agreement, or evaluating the Beneficiary/Artist’s performance of the Work. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt PAGE 7 OF 9 requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Jessie Kotarski Economic Development Manager CED/City of Renton 1055 South Grady Way, 6th Floor Renton, WA 98057 Phone: (425) 430-7271 Email: jkotarski@rentonwa.gov BENEFICIARY/ARTIST Kandy Schendel President Renton PTA Council PO Box 234 Renton, Washington 98057 Phone: (425) 444-5600 Email: president@rentonPTAcouncil.org 17. Waiver/Conflict of Terms. a. Any waiver by the Beneficiary/Artist or the City of the breach of any provision of this Agreement by the other party will not operate, or be construed, as a waiver of any subsequent breach by either party or prevent either party from thereafter enforcing any such provisions. b. In the event of any inconsistencies between Beneficiary/Artist proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Beneficiary/Artist-prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. 18. Modification. This Agreement may only be amended by written agreement signed by both Parties. 19. Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals or Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this Agreement shall prevail. 20. Severability. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement that can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of the Agreement are declared severable. PAGE 8 OF 9 21. Governing Laws.Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King City Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King City, Washington, or its replacement or successor. Beneficiary/Artist hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Beneficiary/Artist is a foreign corporation not registered with the State of Washington. 22. Indemnification. To the maximum extent permitted by law,Beneficiary/Artistshall, at its cost and expense, protect, defend, indemnify, and hold harmless the City, its directors, officers, employees, and agents, from and against any and all demands, liabilities, causes of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of damages, arising out of or in any way resulting from the acts or omissions of Beneficiary/Artist, its directors, officers, employees, or agents, relating in any way to Beneficiary/Artist’s performance or non-performance under the Agreement. Beneficiary/Artist agrees that its obligations under this paragraph extend to any demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its employees or agents. For this purpose, Beneficiary/Artist, by mutual negotiation, hereby waives, as respects the Cityonly, any immunity that would otherwise be available against such claims under any industrial insurance act, including Title 51 RCW, other Worker’s Compensation act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. These indemnification obligations shall survive the termination of the Agreement. 23. Complete Agreement. This Agreement sets forth the complete expression of the agreement between the Parties, and any oral representations or understandings not incorporated herein are excluded. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Exhibits 1 – Renton Municipal Arts Commission Grant Program – Application Criteria 2 – Renton Municipal Arts Commission Grant Program – Call for Applications 3 – Renton Municipal Arts Commission Grant Program – Beneficiary/Artist’s Application 4 – Renton Municipal Arts Commission Grant Program – Projects Awarded 5 – Renton Municipal Arts Commission Grant Program – Reimbursement Request Form 6 – Renton Municipal Arts Commission Grant Program – Final Report Form IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. [SIGNATURE PAGE TO FOLLOW] Approved by Patrice Kent via 7/1/2022 email PAGE11OF16 EXHIBIT1: RENTONMUNICIPALARTSGRANTPROGRAM APPLICATIONCRITERIA DEADLINES $SSOLFDWLRQ'XH )HEUXDU\ IRUSURMHFWVRFFXUULQJ 0DUFK-XQH 0D\ IRUSURMHFWVRFFXUULQJ -XO\'HFHPEHU GET HELP :HDUHon hand to answer your questions and assist with your application. Call during regular business hours. $UWV#UHQWRQZDJRY 425.. # 6833257)257+($576 ,15(1721 Funding for arts, cultural and heritage projects that serve residents and visitors in 5HQWRQ, Washington We encourage innovative projects by artists and communities that VKRZFDVHFXOWXUDO GLYHUVLW\LQFUHDVHXQGHUVWDQGLQJDQG inspire new forms of creative participation DQGRSSRUWXQLWLHVIRUJURZWKparticularly for under-served groups. *UDQWDZDUGVUDQJHIURPWR Projects must take place during 20and should be completed by December $UW courtesy of 5LFN0RUHQR 20*UDQWGuidelines 3DJH Program Overview Purpose 7KH5HQWRQ0XQLFLSDO$UWV&RPPLVVLRQ·VJUDQW SURJUDPRIIHUV JUDQWVWR LQGLYLGXDOVRUJDQL]DWLRQVDQG FRPPXQLW\JURXSVIRUDUWVDQGFXOWXUHSURMHFWVDQG HYHQWVWKDWVHUYHWKHJHQHUDOSXEOLFLQ5HQWRQ Public Funding = Public Benefit 3URMHFWVVKRXOGSURYLGHSXEOLF EHQHILW ([DPSOHVRI SXEOLFEHQHILW DUH x )UHHSXEOLFSHUIRUPDQFHVH[KLELWLRQVZRUNVKRSV VFUHHQLQJVRUUHDGLQJV x )UHHVFKRODUVKLSV WRRQJRLQJIHHEDVHGDUWV HGXFDWLRQDORUWUDLQLQJ SURJUDPV x $FFRPPRGDWLQJVHUYLFHV WKDWH[SDQGDFFHVVDQG LQFOXVLRQWR LQGLYLGXDOVZLWKOLPLWHGSK\VLFDORU (QJOLVKVSHDNLQJ DELOLWLHV ))XQGVV0D\\%HH8VHGG7R v 3URGXFHRQHWLPHSHUIRUPDQFHVH[KLELWV VSHFLDOHYHQWVRUSURJUDPVWKDWEULQJDUWVRU FXOWXUDOH[SHULHQFHVWR5HQWRQUHVLGHQWV v 3URYLGHRSSRUWXQLWLHVIRULQGHSHQGHQW DUWLVWV WRGHYHORSDQGSUHVHQWQHZZRUNLQ DOO PHGLXPV v ,PSURYHDUWVDQGFXOWXUDORSSRUWXQLWLHVIRU DUWLVWVDQGDXGLHQFHVIURPGLYHUVH FRPPXQLWLHV v 3DUWLFLSDWRU\DQGHGXFDWLRQDORSSRUWXQLWLHV IRU\RXWKPXOWLFXOWXUDOVHQLRUVDQGVSHFLDO SRSXODWLRQV v ,QFUHDVHDFFHVVWRDUWVDQGFXOWXUDOHYHQWV E\SURYLGLQJGLVFRXQWWLFNHWVDQGRUIUHH HGXFDWLRQDOSURJUDPV v 3URMHFWVWKDWDUHQRWORFDWHGLQ5HQWRQ SULPDULO\EHQHILW5HQWRQUHVLGHQWVRUDUHQRW RIIHUHGIUHHRIFKDUJHRUDWUHGXFHGUDWHVWR WKHH[WHQWSRVVLEOH v 3URMHFWVWKDWDUHQRWRSHQWRWKHSXEOLF v 3URMHFWVWKDWKDYHDOUHDG\EHHQFRPSOHWHG v 3URMHFWVWKDWVXSSRUWRURSSRVHDVSHFLILF LQWHUHVWVXFKDVDSDUWLFXODUEXVLQHVV SROLWLFDORUUHOLJLRXVYLHZSRLQWRU RUJDQL]DWLRQ v &DSLWDOFRQVWUXFWLRQSURMHFWV v 3URMHFWVWKDWXVHWKH*UDQWIXQGVWRSURYLGH FDVKDZDUGVWRLQGLYLGXDOV v 3URMHFWVZKLFKSUHFOXGHUHDVRQDEOHDFFHVV E\WKHJHQHUDOSXEOLFVXFKDVLQDORFDWLRQ QRWRSHQWRWKHJHQHUDOSXEOLFRUIRUZKLFK PHPEHUVKLSLVUHTXLUHGRUDGPLVVLRQ FKDUJHVFDQQRWEHUHGXFHGRUZDLYHGIRU DFFHVVLELOLW\ )XQGLQJJ5HVWULFWLRQVVLQFOXGH 7KHIROORZLQJW\SHVRISURMHFWVDUH127HOLJLEOHIRU IXQGLQJ Application Review Process 7KH5HQWRQ0XQLFLSDO$UWV&RPPLVVLRQDSSURYHVDOO $UW*UDQW *XLGHOLQHV IXQGLQJ $SSURYDOV DUH EDVHG RQ UHFRPPHQGDWLRQVIURP WKH $UWV &RPPLVVLRQ *UDQWV &RPPLWWHH $SSOLFDWLRQV DUH UHYLHZHG RQ D FRPSHWLWLYH EDVLV DFFRUGLQJ WR WKH RYHUDOO SXUSRVH RIWKHSURJUDPDQGWKHFULWHULD IRU HOLJLEOH RUJDQL]DWLRQV,QFRPSOHWH DSSOLFDWLRQV VXEPLWWHG DIWHUWKHGHDGOLQHPD\ QRW EH UHYLHZHG 7LPHOLQHWZRRSSRUWXQLWLHVWRDSSO\ 5RXQGGIRUUSURMHFWVHYHQWVVRFFXUULQJJ0DUUWKURXJKK-XQ 5RXQGGIRUUSURMHFWVHYHQWVVRFFXUULQJJ-XOOWKURXJKK'HF $SSOLFDWLRQQSDFNHW 7KHDSSOLFDWLRQLVDYDLODEOHDWUHQWRQZDJRYUPDFDQGLV GXHDFFRUGLQJWRWKHVFKHGXOHDERYH3OHDVHFRPSOHWH WKHIRUPLQLWVHQWLUHW\DQGVXEPLWLWDORQJZLWKDOO VXSSOHPHQWDOPDWHULDOVRQOLQH,QFRPSOHWHDSSOLFDWLRQV ZLOOGHOD\IXQGLQJFRQVLGHUDWLRQ$GGLWLRQDOLQIRUPDWLRQRU FODULILFDWLRQPD\EHUHTXHVWHGE\WKH*UDQWV&RPPLWWHH -DQ )HE )HE )HE 0DU 0DU 'HF 2QOLQHDSSOLFDWLRQDYDLODEOH $SSOLFDWLRQVGXH *UDQWV&RPPLWWHH5HYLHZ $SSOLFDQWLQWHUYLHZVDQG&RPPLWWHH 5HFRPPHQGDWLRQWR&RPPLVVLRQ $UWV&RPPLVVLRQUHYLHZRIUHFRPPHQGHG DSSOLFDWLRQV 3UHVHQWDWLRQWR&LW\&RXQFLODQG $QQRXQFHPHQWRI*UDQW$ZDUGV 3RVWJUDQWUHSRUWGXH 2QOLQHDSSOLFDWLRQDYDLODEOH $SSOLFDWLRQVGXH *UDQWV&RPPLWWHH5HYLHZ $SSOLFDQWLQWHUYLHZVDQG&RPPLWWHH 5HFRPPHQGDWLRQWR&RPPLVVLRQ $UWV&RPPLVVLRQUHYLHZRIUHFRPPHQGHG DSSOLFDWLRQV 3UHVHQWDWLRQWR&LW\&RXQFLODQG$QQRXQFHPHQW RI*UDQW$ZDUGV 3RVWJUDQWUHSRUWGXH )HE 0D\ 0D\ 0D\ -XQ -XQ 'HF $UW*UDQW Guidelines Page 3 Funding Generally, the maximum award is $,000 and the minimum award is $500. However, the Arts Commission may recommend greater or lesser amounts. Timing of Projects Projects must take place during and should be completed by December , . Payment Payment will be made at the end of the project. Exceptions may be made, depending on circumstances and City policy. The funding recipient XJMMturn in invRLFHVDQGDILQDOreport to the $UWV&RPPLVVLRQ for reimbursement. Invoices and final reports are due by December . Checks are normally mailed within 30 days of the invoice dateDQGUHFHLSWRIFRPSOHWHG paperwork. Eligibility Who May Apply x ,QGLYLGXDOVJURXSVRISHRSOHDOODJHV QHLJKERUKRRGRUEXVLQHVVRUJDQL]DWLRQVVHHNLQJ IXQGLQJIRUDQDUWSURMHFWRUFXOWXUDOHYHQW x ,QGHSHQGHQW$UWLVWV$UWVDQG&XOWXUDO RUJDQL]DWLRQVLQFOXGLQJSURIHVVLRQDODQG FRPPXQLW\EDVHGJURXSV x ,56QRWIRUSURILWVWDWXV²F²LVQRW UHTXLUHG x $&LW\RI5HQWRQEXVLQHVVOLFHQVHPD\EHUHTXLUHG Evaluation Criteria Artistic Innovation v Quality and promise of the proposed arts, cultural,and heritage project to meet the cultural needs ofan audience and/or constituent group. v Innovative approach to foster creative and civic participation by 5HQWRQ V diverse residents and visitors, particularly underserved people and communities. v Fills a gap in art, cultural, or heritage offerings andopportunities not regularly available to 5HQWRQresidents and visitors. v 3URSRVHGSURMHFWVPXVWWDNHSODFHLQ5HQWRQ v 3URSRVHGSURMHFWVPXVWVHUYHDQGEHDFFHVVLEOH WRUHVLGHQWVRI5HQWRQ v ,QGHSHQGHQWDUWLVWVPXVWSUHVHQWQHZZRUNVWR WKHSXEOLF v 3ULRULW\ZLOOEHJLYHQWRSURMHFWVWKDWLQYROYH 5HQWRQEDVHGDUWLVWVDQGRUJDQL]DWLRQV v 'HPRQVWUDWHGH[SHULHQFHRISURMHFWOHDGHUVWR DFFRPSOLVKWKHVFRSHDQGVFDOHRIWKHSURMHFW v (YLGHQFHRIWKRXJKWIXOSODQQLQJLQFOXGLQJFOHDUO\ DUWLFXODWHGJRDOVDQGSURFHVVIRUHYDOXDWLRQ v 5HDOLVWLFEXGJHWDQGWLPHOLQH Public Access and Benefit Project Feasibility Application Instructions v &RPSOHWHWKHDSSOLFDWLRQDYDLODEOHRQUHQWRQZDJRY UPDFLQFOXGLQJVXSSOHPHQWDOPDWHULDOV v ,QFRPSOHWHDQGRULQDFFXUDWHDSSOLFDWLRQVZLOOUHVXOWLQ UHWXUQRIDSSOLFDWLRQGHOD\LQJIXQGLQJFRQVLGHUDWLRQRU SRWHQWLDOGHQLDORIIXQGLQJFRQVLGHUDWLRQ v 6WDUWWKHDSSOLFDWLRQSURFHVVDVIDULQDGYDQFHDV SRVVLEOHDDWO HDVWWKU HHPRQWKVEHIRUH\RXUSURMHFWVWDU W RUHYHQWGDWH v 6XEPLWFRPSOHWHGDSSOLFDWLRQWRDUWV#UHQWRQZDJRY v <RXPD\EHDVNHGWRSUHVHQW\RXUSURSRVDOWRWKH$UWV &RPPLVVLRQ v )RUDGGLWLRQDOLQIRUPDWLRQRUFODULILFDWLRQSOHDVHFDOO RUHPDLODUWV#UHQWRQZDJRY PAGE12OF16 EXHIBIT2: RENTONMUNICIPALARTSGRANTPROGRAM CALLFORAPPLICATIONS 1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov | CITY OF RENTON FOR IMMEDIATE RELEASE January 20, 2022 City of Renton Contacts Maryjane Van Cleave, Communication & Engagement Director, 425-430-6713 Jessie Kotarski, Economic Development Manager, 425-430-6581 Renton Municipal Arts Commission accepting 2022 grant applications Deadline for application for projects occurring March through June Wednesday, February 16, 2022. RENTON, WA –Renton Municipal Arts Commission is accepting grant applications to fund 2022 arts and culture projects in Renton. Funding is available for art, cultural and heritage projects that serve residents and visitors in Renton. The program also encourages innovative projects that showcase Renton’s cultural diversity, increase our understanding of ourselves as individuals and as a society, and inspire new forms of creative participation and growth opportunities, particularly for under-served groups. The Commission is currently accepting proposals for the 2022 Arts Grant Program, which supports projects that forward the Commission’s goal to enrich and increase participation and awareness of the cultural and artist community and advocate for arts education at all levels. The RMAC grant program offers grants to individuals, organizations and community groups for arts and culture projects and events that serve the public in Renton. Awards range from $500 to $10,000 and two rounds of funding will be offered in 2022. Applications for the first round, intended to fund projects that take place between March and June 2022 are due Wednesday, February 16, 2022. Grant awards will be announced by March 15, 2022 and projects must be completed by December 15, 2022. The commission will host two virtual grant Q&A sessions via Zoom on Thursday, February 3 from 12pm to 1pm and Monday, February 7 from 7pm to 8pm. The Q&A session is an opportunity to meet members of the grants committee, ask questions, and connect with other applicants. The Q&A session is casual with no pre- registration required. The application is available online. Any questions concerning the application the process may be directed to Jessie Kotarski at 425-430-6581 or via email at arts@rentonwa.gov. About the City of Renton The City of Renton, Washington, with a population of 105,500 (2020), is located on the southeast shore of Lake Washington, just south of Seattle. Renton's strong economic base, diverse marketplace and favorable business climate have attracted nationally recognized companies that wish to provide employees and their families an outstanding quality of life. Renton is the home of Boeing, PACCAR, IKEA, the Seattle Seahawks, and the eternal resting place of Jimi Hendrix. More information is on our website, in news releases, or on Facebook, Twitter, and Nextdoor. About the Renton Municipal Arts Commission 1055 South Grady Way, Renton, WA 98057 | 425-430-6400 | rentonwa.gov | Renton Municipal Arts Commission was formed over fifty years ago to act in an advisory capacity to the city government in connection with the city's artistic and cultural development and as stewards of the City of Renton art collection. The commission strives to support and connect people with arts and culture endeavors in the Renton community. For more information about the Renton Municipal Arts Commission, contact arts@rentonwa.gov or visit facebook.com/rentonarts. ### 1 From:Renton Arts <renton@public.govdelivery.com> Sent:Thursday, April 28, 2022 2:25 PM Subject:Renton Arts Update: April 2022 Get your Project or Event Funded 8 organizations operating in Renton? Are you hosting a community or cultural event that we can attend to collect audience surveys? Learn more about @Americans4Arts #AEP6 study and how you can get involved: AmericansForTheArts.org/AEP6 STAY CONNECTED: SUBSCRIBER SERVICES: Manage Preferences | Unsubscribe from All | Help This email was sent to jkotarski@rentonwa.gov using GovDelivery, on behalf of: City of Renton, 1055 S. Grady Way, Renton, WA 98057 PAGE13OF16 EXHIBIT3: RENTONMUNICIPALARTSGRANTPROGRAM BENEFICIARY/ARTIST’SAPPLICATION 5/3/22, 3:27 PM Print Preview : 2022 RMAC Grant Application : Entry # 1283 https://visitrentonwa.com/?gf_page=print-entry&fid=9&lid=1283&notes=1 1/2 2022 RMAC Grant Application : Entry # 2022 RMAC Grant Application : Entry # 12831283 Name of your Organization Renton PTA Council Contact Person and Title Kandy Schendel, president Contact person email address president@rentonPTAcouncil.org Organization Address PO Box 234 Renton, Washington 98057 United States Map It Phone (425) 445-5600 Have you applied for a Renton arts grant award in the past? No Have you received funding in previous years from the Renton Arts Grant Program? No Select that category best describes your project Project or event support Check the one arts discipline that best describes your proposed project: Our project is related to literature, film, dance, music, and visual arts Project or Event Title Renton PTA Council Reflections Program Project Summary The Reflections program is a student arts program created at the national PTA level, but no funding is provided. Funding is up to each council. Reflections is a way for all students K-12 to participate in their favorite expression of arts, whether it is writing a poem or short story, creating a unique video, dancing, musical composition, or visual arts. The program has dramatically declined during COVID, and we are looking for a way to advertise in a much larger way to all Renton School District students through various signage at each school. We would design and purchase signage and fliers that can be used in future years as well, so each school can take advantage of the advertising longer-term. Our budget will describe more details. Renton PTA Council is an IRS-designated 501(C)3 nonprofit, EIN # 91-1122980. Funding Amount 5/3/22, 3:27 PM Print Preview : 2022 RMAC Grant Application : Entry # 1283 https://visitrentonwa.com/?gf_page=print-entry&fid=9&lid=1283&notes=1 2/2 2022 RMAC Grant Application : Entry # 2022 RMAC Grant Application : Entry # 12831283 2735 List the beginning and ending date of your project September 1, 2022 through December 31, 2022 The Renton Public Arts Program is committed to broadening the scope of arts programming and connecting with underserved populations in the City of Renton and broader community. Please detail what steps you hope to take to connect with under- served populations in the community. (100 words) It is the underserved schools that we need to reach! Students are not being told they can be a part of the contest and we can aid in that at all schools, especially in underserved areas. The Renton School District covers a large territory, i.e., all of Renton, and parts of Newcastle, Bellevue, Seattle, and Kent. This is an opportunity to make it known that all students will greatly benefit in multiple ways. Including a BIG celebration for all participants at IKEA Performing Arts Theatre. Budget Budget-RentonPTACouncil-for-2022-Reflections-Art-Program.pdf Application Certification I agree to the privacy policy. I understand the City of Renton and Washington state limitations placed on use of public funds and certify that the requested funds will be used only for the purposes described in this application or as approved by the RMAC. I understand use of funds is subject to audit by the State of Washington. I have read and understand the criteria by which our application will be evaluated and understand that if our application is selected for funding, we will be required to enter into a binding agreement with the City to ensure completion of the project Name Kandy Schendel Certification I certify that my statements are true and have approval from my board/agency to apply for this grant. I have read and understand the RMAC Grant Guidelines and will provide all documentation requested by the City in support of this application. I consent to having this website store my submitted information to process this grant application. Upload any supporting documentation, including artist bios, organization overview, description of project partners or other relevant information in support of your application. About-Us-Renton-PTA-Council.pdf Budget for REFLECTIONS (if Renton Arts Grant is awarded)4/30/2022 Description Expense Design work (variety of signage)$250.00 - for yard signs or banners (each school) - for fliers - for banners Purchasing of signage/fliers/banners - (40) 18x24 signs ($16.50 ea incl tax) $660.00 - (500) Fliers for admin offices $475.00 - (10) banners in lowest income areas (@$100) $1,000.00 Rental cost for Renton IKEA Performing Arts Ctr $550.00 Event food/drinks $275.00 Awards for all student participants $525.00 GRAND TOTAL $3,735.00 Current Renton PTA Council Reflections budget:-$1,000.00 TOTAL GRANT REQUEST: $2,735.00 Contact: Kandy Schendel, president Renton PTA Council TEL 425.445.5600 president@rentonPTAcouncil.org Renton PTA Council | PO Box 234 | Renton, WA 98057 | president@rentonPTAcouncil.org The Renton PTA Council—an all-volunteer IRS designated 501(c)3 nonprofit corporation—was established on May 4, 1978. For 44 years we have been providing all PTAs at each school within the Renton School District with a myriad of training, leadership education, and service support to aid in the overall well being of all children. PTA serves the whole child, all of which is vital to their future education and career success. Our mission is three-fold: (1) Work as thesupport teamto train, inform,and partner withthe PTA leadership at each school to ensure their PTA is reaching their goals and potential, and working synergistically with the school staff. (2) Providefunding for a creativeoutlet and celebration opportunity for students to express themselves using the Reflections competition platform, which is a national PTA program. (www.PTA.org) (3) Provideselected graduating seniors with scholarships for their post- graduate education. To learn more about Renton PTA Council, find opportunities to contribute as a valued sponsor, or consider volunteering, please visit our website at www.rentonPTAcouncil.org. Parent Teacher Association PAGE14OF16 EXHIBIT4: RENTONMUNICIPALARTSGRANTPROGRAM PROJECTSAWARDED Applicant ContactInfo Address ProjectorEventTitle ProjectSummary FundingRequestGrantCommRecAnnaMiaDavidsonPhotographyAnnaMiaDavidsonanna@annamiadavidson.com(206)390Ͳ75842411ERoyStreetSeattle,WA98112Ukraine:RentonHistoryMuseumExhibitionProjectPhotographyexhibitfeaturingimagesofUkraine'smountainvillagesintheCarpatianMounrtainsandsupportedbyaseriesofprogramminginpartnershipwithRentonHistoryMuseum,RentonTechnicalCollegeandRentonHighSchool'sJournalismprogram.TeprojectservestoengagewiththeUkrainianrefugeeandimmigrantpopulationswhoaretypicallyunderrepresented.$10,000 $2,500AscendancePole&AerialArtsMaggieNationmaggie@ascendancestudios.org(425)256Ͳ2246724S3rdStSteARenton,WA98057ScholarshipFunding2022Q3andQ4Dancescholarships(reducedtuition)toprovideaccesstoaerialartsinstructiontostudentswhootherwisecannotaffordlessons.Grantfundswillsupport6scholarshipstonewapplicantseachquarter,aswellas6continuedsupportscholarshipstopreviousawardeeswhowishtocontinuebutarestillexperiencingfinancialhardship.$9,720 $2,400BurnettStationApartmentsTessaMitchellimitchell@netwasatch.com(425)357Ͳ7203339BurnettAveSRenton,WA98057DowntownMural MuralprojectfeaturingartistWillSchloughtopainta27'x14'wallonthebackoftheBurnettStationapartmentsvisiblefromS4thstreet.Themuraldesign,titled,ForestLights,illustratesthemesofneighborhoodandcooperation.$7,000 $7,000CherylD'AmbrosioCherylD'Ambrosiodambrosiocheryl@gmail.com(206)618Ͳ61523426GardenAveNRenton,WA98056PleinAirPaintingforDisabledandSeniorCitizensAdocumentarytoillustratehowtoengageindividualswithdisabilitiesintheprocessofartcreationincludingplanningforandunderstandingthespecialneeds,settingupasessionandpreparingfor"planb."$1,910 $1,910PugetSoundPuppetryFestivalDustinCurtis,FestivalDirectordustin@triviapuppet.com(206)419Ͳ08231617YaleAveApt307Seattle,WA981012022PugetSoundPuppetryFestivalThePugetSoundPuppetryFestivalisanannualeventthatcelebratesandshowcaseslocalpuppetryartsandtraditionsofthePugetSoundandseekstocrossͲpollinateourpuppetrycraftwithknowledgefromvisitingartists.OurfocusistoprovideaccessatlowornocosttounderͲservedyouthpopulationsandthecommunityatlarge.$7,000 $7,000RentonPTACouncilKandySchendel,Presidentpresident@rentonPTAcouncil.orgPOBox234Renton,WA98057RentonPTACouncilReflectionsProgramTheReflectionsprogramisastudentartsprogramcreatedatthenationalPTAlevel.ReflectionsisawayforallstudentsKͲ12toparticipateintheirfavoriteexpressionofarts,whetheritiswritingapoemorshortstory,creatingauniquevideo,dancing,musicalcomposition,orvisualarts.SeekingfundingforsignaretoadvertiseandencourageparticipationsfromallRentonSchoolDistrictstudents.$2,735 $2,735Totals $64,765 $23,545 PAGE15OF16 EXHIBIT5: RENTONMUNICIPALARTSGRANTPROGRAM REIMBURSEMENTREQUESTFORM Recipientname Mailingaddress ContractNo. DateInvoice#Description Artistic/ Administration Supplies Event Misc Total $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$$ $$$$ Totals $ $ $ $ $ ŽƉŝĞƐŽĨŝŶǀŽŝĐĞƐ͕ƌĞĐĞŝƉƚƐ͕ŽƌŽƚŚĞƌŝƚĞŵƐƚŚĂƚƌĞĨůĞĐƚƉƌŽũĞĐƚĞǆƉĞŶƐĞƐ CompletedFinalReport AttachedIRSFormW9 Amountrequested $ Signature Printedname ǆŚŝďŝƚϱ RENTONMUNICIPALARTSCOMMISSIONGRANTPROGRAM ReimbursementRequestForm Attachedsupportingdocumentationforexpensestodemonstrate,bydate,expenseswereincurred followingtheexecutionofthecontractandnolaterthanDecember31,2022.Sufficientdocumentation includes: PAGE16OF16 EXHIBIT6: RENTONMUNICIPALARTSGRANTPROGRAM FINALREPORTFORM Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057 ͸ ǣ ǣ ǣ ǣ Ǧǣ ǣ ǣ ǣ ȋǤǤ ǡǡǡǡǢ ǡǦ Ǧ ȌǤ ȋȌ ǣ Ǥ ǢǢǡ ǡǢǤNote: These attachments are necessary to document that the project was completed as stated in your application. A requirement of the grant contract is to show that the "credit line" for support from the Renton Municipal Arts Commission used in publicity. Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057 ǫǤ Ǥȋ ǣǡ ǡǡǤȌ Ǥǯ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴̴ ǣRenton Municipal Arts Commission, 1055 S Grady Way, Renton, WA 98057 or arts@rentonwa.gov ȋͶʹͷǦͶ͵ͲǦ͸ͷͺͳ Ȍ For Office Use Only: Approved By: ____________________ Account #: