HomeMy WebLinkAboutContractSMALL PUBLIC WORKS CONTRACT
Autumn 2022 Tree Maintenance AGREEMENT
THIS AGREEMENT (“Agreement”) is made as of the _____ day of ________, 2022, (the
“Effective Date”) by and between the City of Renton, a non-charter code city under RCW 35A,
and a Washington municipal corporation (“City”), Parks and Recreation Department and
Ron's Stump Removal & Tree Service ,LLC, (“Contractor”), who are collectively referred to as
the “Parties”, to perform tree maintenance work in Renton. City and Contractor agree as set
forth below.
1.Scope of Work : Contractor will provide all material and labor necessary to perform all
work described in the Scope of Work which is attached and fully incorporated into
this Agreement by reference as Attachment “A.”
2.Changes in Scope of Work: City, without invalidating this Agreement, may order changes
to the Scope of Work consisting of additions, deletions or modifications, the Agreement
Sum being adjusted accordingly by Parties mutual agreement. Such changes in the
work shall be authorized by written Change Order or Amendment signed by the Parties.
3.Time of Performance: Contractor shall commence performance of the Agreement no later
than 30 calendar days after the Agreement’s Effective Date.
4.Term of Agreement: The Term of this Agreement shall end at completion of the Scope of
Work, no later than October 31, 2022. This Agreement may be extended to accomplish
change orders, if required, upon mutual written agreement of City and Contractor.
5.Agreement Sum: The total amount of this Agreement is the sum of $24,552.30 which
includes Washington State Sales Tax. This amount may be adjusted to a mutually agreed
amount based on changes to the Scope of Work.
6.Consideration: In exchange for Contractor’s performance of the items and responsibilities
identified in the Scope of Work, City agrees to make payment of the amount identified
as the Agreement Sum.
7.Prevailing Wage/ Method of Payment/ Retainage/ Bonding: Payment by the City for the
Work will only be made after the Work has been performed and a voucher or invoice is
submitted in a form acceptable to the City.
CAG-22-267
11th August
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A.Prevailing Wage Rates:
Contractor must comply with the State of Washington prevailing wage
requirements. Contractor must file an Intent To Pay Prevailing Wage at the
beginning of the project and an Affidavit of Wages Paid at the end of the project
with the Washington State Department of Labor and Industries.
The State of Washington prevailing wage rates applicable for this project, which is
located in King County, may be found at the following website address of the
Department of Labor and Industries:
http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp
http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp
Pursuant to WAC 296-127-011, the applicable effective date for prevailing wage
rates paid for the duration of this contract shall be the date the contract is
executed as reflected in the “Effective Date” identified at the top of the first page
of this Agreement.
Upon request, the City will provide a copy of the applicable prevailing wages for
this project. Alternatively, the rates may be viewed at the City of Renton City Hall
by making an appointment with the contact person identified herein or prior to
contract award with the contact person identified as the City of Renton contact in
Paragraph 15 Notices of this agreement.
B.Retainage held by the City or in Escrow Account:
Pursuant to RCW Chapter 60.28, a sum equal to five percent (5%) of the monies
earned by the Contractor will be retained from payments made by the City to the
Contractor under this Contract. This retainage shall be used as a trust fund for the
protection and payment (1) to the State with respect to taxes imposed pursuant
to RCW Title 82 and (2) the claims of any person arising under the Contract.
Monies retained under the provisions of RCW Chapter 60.28 shall be:
Contractor must pick one – if contractor does not pick one then the first option
(retainage held in a fund by the City) applies.
_______ Retained in a fund by the City.
or
________ Deposited by the City in an escrow (interest-bearing) account in a bank,
mutual saving bank, or savings and loan association (interest on monies so
retained shall be paid to the Contractor). Deposits are to be in the name of the
City and are not to be allowed to be withdrawn without the City’s written
authorization. The City will issue a check representing the sum of the monies
n/a
n/a
PAGE 3 OF 11
reserved, payable to the bank or trust company. Such check shall be converted
into bonds and securities chosen by the Contractor as the interest accrues.
At or before the time the Contract is executed, the Contractor shall designate the
option desired. The Contractor in choosing option (2) agrees to assume full
responsibility to pay all costs that may accrue from escrow services, brokerage
charges or both, and further agrees to assume all risks in connection with the
investment of the retained percentages in securities.
The City may also, at its option, accept a bond in lieu of retainage.
C.For Agreements over $150,000:
Pursuant to RCW 60.28 and 39.08 The City requires a 5 % Retainage be withheld
and that the Contractor will provide a Performance and Payment (Contract) Bond
on the City approved form upon execution of the Agreement. Payment of the initial
95% will be made in the next pay cycle of the Renton Finance Department after
receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining 5%
will be retained for the purpose of completion of the project and fulfillment of
claims and liens.
D.For Agreements under $150,000
Pursuant to RCW 60.28 and 39.08 the City requires a 5 % Retainage be withheld
and that the Contractor will provide either a Performance and Payment (Contract)
Bond on the City approved form upon execution of the Agreement or waive the
payment and performance bond and instead the City will retain 10%. Payment of
the initial 95% will be made in the next pay cycle of the Renton Finance Department
after receipt of such voucher or invoice (pay cycles are bi-weekly). The remaining
5% will be retained for the purpose of completion of the project and fulfillment of
claims and liens. (Unless the Contractor waives the payment and performance
bond below and opts for a 10% retainage below.)
Contractor must pick one – if contractor does not pick one then the first option
(5% retainage with contract bond) applies:
_______ To provide a payment and performance bond (contract bond) in the
amount of 100% of the estimate including taxes with a 5% retainage.
or
_______ To waive a payment and performance bond (contract bond) and instead
the city will retain the remaining 10% will be retained for the purpose of
completion of the project and fulfillment of claims and liens.
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E.For limited Public Works Contracts under $35,000
For limited public works projects, the City may choose to waive the payment and
performance bond requirements of chapter 39.08 RCW and the retainage
requirements of chapter 60.28 RCW, for laborers, mechanics, subcontractors,
material, persons, suppliers, and taxes imposed under Title 82 RCW that may be
due from the contractor for the limited public works project, however The City
shall have the right of recovery against the contractor for any payments made on
the contractor's behalf.
F.City shall have the right to withhold payment to Contractor for any work not
completed in a satisfactory manner until such time as Contractor modifies such
work so that the same is satisfactory.
G.Final Acceptance. Final Acceptance of the Project occurs when the Public Works
Director has determined that the Project is one hundred percent (100%) complete
and has been constructed in accordance with the Plans and Specifications.
H.Payment in the Event of Termination. In the event this Contract is terminated by
the either party, the Contractor shall not be entitled to receive any further amounts
due under this Contract until the work specified in the Scope of Work is
satisfactorily completed, as scheduled, up to the date of termination. At such time,
if the unpaid balance of the amount to be paid under the Contract exceeds the
expense incurred by the City in finishing the work, and all damages sustained by
the City or which may be sustained by the City or which may be sustained by the
reason of such refusal, neglect, failure or discontinuance of Contractor performing
the work, such excess shall be paid by the City to the Contractor. If the City’s
expense and damages exceed the unpaid balance, Contractor and his surety shall
be jointly and severally liable therefore to the City and shall pay such difference to
the City. Such expense and damages shall include all reasonable legal expenses
and costs incurred by the City to protect the rights and interests of the City under
the Contract.
8.Hold Harmless: Contractor shall indemnify, defend and hold harmless City, its elected
officials, officers, agents, employees and volunteers, from and against any and all claims,
losses or liability, or any portion of the same, including but not limited to reasonable
attorneys’ fees, legal expenses and litigation costs, arising from injury or death to persons,
including injuries, sickness, disease or death of Contractor’s own employees, agents and
volunteers, or damage to property caused by Contractor’s negligent act or omission,
except for those acts caused by or resulting from a negligent act or omission by City and
its officers, agents, employees and volunteers.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to
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construction, alteration, improvement, etc., of structure or improvement attached to real
estate…) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
contractor and City, its officers, officials, employees and volunteers, Contractor’s liability
shall be only to the extent of Contractor’s negligence.
It is further specifically and expressly understood that the indemnification provided in this
Agreement constitute Contractor’s waiver of immunity under the Industrial Insurance Act,
RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually
negotiated and agreed to this waiver. The provisions of this section shall survive the
expiration or termination of this Agreement.
9. Insurance: Contractor shall secure and maintain:
A.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B.Professional liability insurance, in the minimum amount of $1,000,000 for each
occurrence, shall also be secured for any professional services being provided to
City that are excluded in the commercial general liability insurance.
C.Workers’ compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
D.It is agreed that on Contractor’s commercial general liability policy, the City of
Renton will be named as an Additional Insured on a non-contributory primary
basis. City’s insurance policies shall not be a source for payment of any Contractor
liability.
E.Subject to City’s review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to City before executing the work of this
Agreement.
F.Contractor shall provide City with written notice of any policy cancellation, within
two (2) business days of their receipt of such notice.
G.Additional Insurance if marked as “Required” by City:
1.☐ Required. Builders Risk insurance covering interests of the City, the
Contractor, Subcontractors, and Sub-contractors in the work. Builders Risk
insurance shall be on a special perils policy form and shall insure against
the perils of fire and extended coverage and physical loss or damage
including flood, earthquake, theft, vandalism, malicious mischief, and
collapse. The Builders Risk insurance shall include coverage for temporary
buildings, debris removal and damage to materials in transit or stored off-
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site. This Builders Risk insurance covering the work will have a deductible
of $5,000 for each occurrence, which will be the responsibility of the
Contractor. Higher deductibles for flood and earthquake perils may be
accepted by the City upon written request by the Contractor and written
acceptance by the City. Any increased deductibles accepted by the City will
remain the responsibility of the Contractor. The Builders Risk insurance
shall be maintained until final acceptance of the work by the City.
2.☐ Required. Contractors Pollution Liability insurance covering losses
caused by pollution conditions that arise from the operations of the
Contractor. Contractors Pollution Liability insurance shall be written in an
amount of at least $1,000,000 per loss, with an annual aggregate of at least
$1,000,000. Contractors Pollution Liability shall cover bodily injury,
property damage, cleanup costs and defense including costs and expenses
incurred in the investigation, defense, or settlement of claims.
If the Contractors Pollution Liability insurance is written on a claims-made
basis, the Contractor warrants that any retroactive date applicable to
coverage under the policy precedes the effective date of this contract; and
that continuous coverage will be maintained or an extended discovery
period will be exercised for a period of three (3) years beginning from the
time that work under the contract is completed.
The City shall be named by endorsement as an additional insured on the
Contractors Pollution Liability insurance policy.
If the scope of services as defined in this contract includes the disposal of
any hazardous materials from the job site, the Contractor must furnish to
the City evidence of Pollution Liability insurance maintained by the disposal
site operator for losses arising from the insured facility accepting waste
under this contract. Coverage certified to the Public Entity under this
paragraph must be maintained in minimum amounts of $1,000,000 per loss,
with an annual aggregate of at least $1,000,000.
Pollution Liability coverage at least as broad as that provided under ISO
Pollution Liability-Broadened Coverage for Covered Autos Endorsement CA
99 48 shall be provided and the Motor Carrier Act Endorsement (MCS 90)
shall be attached.
10.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Contractor agrees as follows:
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A.Contractor, and Contractor’s agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement,
shall not discriminate on the basis of race, color, sex, religion, nationality, creed,
marital status, sexual orientation or preference, age (except minimum age and
retirement provisions), honorably discharged veteran or military status, or the
presence of any sensory, mental or physical handicap, unless based upon a bona
fide occupational qualification in relationship to hiring and employment, in
employment or application for employment, the administration of the delivery of
Work or any other benefits under this Agreement, or procurement of materials or
supplies.
B.The Contractor will take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or
mental handicaps, or marital status. Such action shall include, but not be limited
to the following employment, upgrading, demotion or transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training.
C.If Contractor fails to comply with any of this Agreement’s non-discrimination
provisions, City shall have the right, at its option, to cancel the Agreement in whole
or in part.
D.Contractor is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws and worker's
compensation.
11.Independent Contractor: Contractor’s employees, while engaged in the performance of
any of Contractor’s Work under this Agreement, shall be considered employees of the
Contractor and not employees, agents, representatives of City and as a result, shall not be
entitled to any coverage or benefits from the City of Renton. Contractor’s relation to City
shall be at all times as an independent contractor. Any and all Workman’s Compensation
Act claims on behalf of Contractor employees, and any and all claims made by a third-party
as a consequence of any negligent act or omission on the part of Contractor’s employees,
while engaged in Work provided to be rendered under this Agreement, shall be the solely
Contractor’s obligation and responsibility.
12.City of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good standing
throughout the term of this agreement with the City.
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Information regarding acquiring a city business license can be found at:
http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882
Information regarding State business licensing requirements can be found at:
http://dor.wa.gov/doing-business/register-my-business
13.Record Keeping and Reporting: Contractor shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement. The Contractor agrees to provide access to and copies of
any records related to this Agreement as required by the City to audit expenditures and
charges and/or to comply with the Washington State Public Records Act (Chapter 42.56
RCW).
14.Public Records Compliance. To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Contractor shall make a due diligent search
of all records in its possession, including, but not limited to, e-mail, correspondence,
notes, saved telephone messages, recordings, photos, or drawings and provide them to
the City for production. In the event Contractor believes said records need to be protected
from disclosure, it shall, at Contractor’s own expense, seek judicial protection. Contractor
shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees,
attendant to any claim or litigation related to a Public Records Act request for which
Contractor has responsive records and for which Contractor has withheld records or
information contained therein, or not provided them to the City in a timely manner.
Contractor shall produce for distribution any and all records responsive to the Public
Records Act request in a timely manner, unless those records are protected by court order.
15.Other Provisions:
A.Administration and Notices. Each individual executing this Agreement on behalf
of City and Contractor represents and warrants that such individuals are duly
authorized to execute and deliver this Agreement on behalf of City or Contractor.
Any notices required to be given by the Parties shall be delivered at the addresses
set forth below. Any notices may be delivered personally to the addressee of the
notice or may be deposited in the United States mail, postage prepaid, to the
address set forth below. Any notice so posted in the United States mail shall be
deemed received three (3) calendar days after the date of mailing. This Agreement
shall be administered by and any notices should be sent to the undersigned
individuals or their designees.
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CITY OF RENTON
Ian Gray, Urban Forestry Manager
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-6601
Email: igray@rentonwa.gov
CONTRACTOR
Christy Schneider, Owner
Ron's Stump Removal & Tree Service
PO Box 595 301 McClellan St SE
Tenino, WA 98589
Phone: 360-951-4194
Email: stumper86@aol.com
B.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
C.Assignment and Subcontract. Contractor shall not assign or subcontract any
portion of this Agreement without the City of Renton’s prior express written
consent.
D.Compliance with Laws. Contractor and all of the Contractor’s employees shall
perform the Work in accordance with all applicable federal, state, county and city
laws, codes and ordinances. A copy of this language must be made a part of any
contractor or subcontractor agreement.
E.Conflicts. In the event of any inconsistencies between contractor proposals and
this contract, the terms of this contract shall prevail.
F.Governing Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington.
G.Joint Drafting Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
H.Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
Contractor hereby expressly consents to the personal and exclusive jurisdiction
and venue of such court even if Contractor is a foreign corporation not registered
with the State of Washington.
Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.J.SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthantheParties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.LWaivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeitherCityorContractorfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshaltnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredinto thisAgreementasofEffectiveDate.CITYOFRENTONCONTRACTORKellyBeymer,AdinistratrChristySchnieder.OwnerParksandRecreationDept.-RonsStumpRemoval&TreeServiceCityofRenton301McClellanStSE1055SouthGradyWayTenino,WA98589Renton,WA98057tttt2-2.-—DateDateAttestJasonA.SethCityClerk0PACE10OF11------------
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Approved as to Legal Form
_______________________________
Shane Moloney
Renton City Attorney
Non-standard 05/04/20 CLB
(approved by Cheryl Beyer via email on 7/28/2022)
City of Renton Parks and Recreation Department
2022 Autumn Tree Maintenance Services Attachment A – Scope of Work
•Renton Business License, registered contractor with the State of Washington, current State
Unified Business Identifier Number
•Proof of Insurance - Minimum amounts to be approved in advance by City Risk Management.
Includes General Liability, Automobile Liability, Workers Compensation and Employers’ Liability.
•Include with the first invoice the company’s intent to pay prevailing wage rates and submit the
affidavit to pay prevailing wage rates at the completion of the contract with the final invoice.
Labor rates shall be Prevailing Wage Rates for the industry.
•A detailed list of equipment to be used during contract is required as part of the bid submission
(preference will be given to contractors with insulated aerial lifts or equivalent bucket truck
with a reach of at least 55' feet and a brush chipper with a minimum capacity of 10" inches).
•All personnel shall wear the most up-to-date personal protective equipment including but not
limited to safety vests and hard hats while on the job site in accordance with OSHA and ANSI
•Use of traffic control equipment which meets the Manual of Traffic Control Devices
requirements for each job location and follows City of Renton Traffic Control Plan requirements
•A field capable tablet or equivalent is required to correctly locate trees from their unique ID
numbers in the tree inventory database and mapping system
ATTACHMENT A
City of Renton Parks and Recreation Department
2022 Autmn Tree Maintenance Services Attachment A – Scope of Work
Project Manager: Ian Gray, Urban Forestry and Natural Resources Manager Contact Information: igray@rentonwa.gov; 425-430-6601 (Monday to Friday; 7:00 am–4:00 pm)
The City of Renton requests tree maintenance services at 1 general location in the city. COR Maps
Tree Inventory database will help locate the trees along with the maps included. The work
includes the removal of 24 trees and pruning of 45 trees. Please see the attached work list - trees
are not listed sequentially. All trees for removal will be marked by the City using a white paint spot
at the base of each tree or tline at the edge of the roadway. Additional requirements of the work
are included below. It is your responsibility to read these requirements thoroughly and to become
familiar with each site location and the work assigned.
Please use the spreadsheet to submit your lump sum costs - one line for the tree work and one
line for traffic control. Fill out your name, address and phone number and total costs on the form
provided on the last page of the spreadsheet. Please return all sheets, including lists of equipment,
certified arborists and assigned crews to have your bid considered. Bids are due by 5:00 P.M.,
Friday, July 1, 2022.
Time of Performance: This project shall begin within 30 business days of the full execution of the
contract and shall be completed not later than October 31, 2022.
The contractor awarded the work will receive notice to proceed only when a Department of
Labor & Industries Intent To Pay Prevailing Wages Declaration is filed with the State of
Washington, certificate of insurance and business license are current and a vendor account is
active.
Minimum Requirements of Contractor:
City of Renton Parks and Recreation Department
2022 Autumn Tree Maintenance Services Attachment A – Scope of Work
•Possess the equipment* and experience in lowering tree parts using ropes and other devices
to prevent damage to turf, plants, irrigation, sidewalks, curbs, streets, signs, benches, fences and
all other structures. *An Aerial lift or bucket truck is required for this contract.
•Locations left incomplete at the end of the work day shall be barricaded to access from the public
if needed to secure the site safely.
Required Qualifications of Contractor and/or Tree Workers
•An International Society of Arboriculture (ISA) Certified Arborist or ISA Certified Tree Climber MUST
be in charge of each crew and be present on site for the duration of the work at each location. A
list of names and certification numbers is required as part of the bid submission.
•Familiarity with and adherence to:
o American National Standard for Arboricultural Operations – Safety Requirements, ANSI
Z133.1-2006 or newer.
o American National Standard for Tree Care Operations – Tree, Shrub, and Other Woody Plant
Management – Standard Practices (Pruning), ANSI A300 (Part I) - 2008 or newer.
o Any deviations from ANSI standards must discussed with and approved by the
Project Area Specifications – Prior to Beginning Work
•Traffic Control Plan Approval – please see http://rentonwa.gov/living/default.aspx?id=880.
•On-site meeting with the Project Manager or representative to review operations, public safety
plan and traffic control plan.
•Tree Locations – to view the trees in Renton’s Tree Inventory: Rentonwa.gov/How Do I?/Find/Map &
GIS Data, then select Tree Inventory. Search by address or parcel number, zoom to see details. Note:
Maps can be provided for Park Locations
Tree Removal Specifications
•Contractor shall be responsible for contacting locating services in advance of stump grinding work
by calling 811.
•Contractor must have staff that are line clearance certified or have access to line clearance certified
personnel for locations indicated on the spreadsheet.
•Removal includes the complete removal of all tree-related debris generated by the activity
including litter, sawdust, chips, soil debris, twigs, leaves, needles, buds, branches, trunks, stumps,
and surface roots, unless indicated otherwise.
•Where debris is indicated to remain on site, stump heights and branches shall be no higher than 12
inches above grade. All tree stems and trunks shall lie flat on the ground.
•Stumps and surface roots shall be ground to a minimum depth of 9 inches below existing grade, if
no curb and sidewalk, or sidewalk grade when present. Stump and roots should not be visible in
turf and along curbs and sidewalks, following grinding. Hand grubbing is required to remove roots
too close to hard surfaces for grinding equipment.
Preferred Additional Qualifications of Contractor
o Tree Care Industry Association Membership.
o Society of Municipal Arborists Accreditation.
City of Renton Parks and Recreation Department
2022 Autumn Tree Maintenance Services Attachment A – Scope of Work
•Remove all stump and/or root grinding debris, unless indicated otherwise. The hole left from
stump grinding can be temporarily covered with stump debris that is made level with surrounding
grades until such debris can be removed and replacement soil added.
•Stump debris shall be completely removed from the resulting holes, replaced with high quality
topsoil (less than 3% organic matter), graded to match existing grades, lightly compacted, and the
area seeded. Soil should be lightly raked to mix with seed and a high quality compost product
broadcast lightly over the seed to cover.
•Only official company personnel may enter the work site. Contractor is solely responsible for
preventing others entering the work site especially those seeking to take wood.
•All contractor activities, staff, and equipment shall work from the street right-of-way or City- owned
property and not enter upon private property unless approved in advance by the Manager and the
property owner.
•Use of cranes or other heavy equipment shall be approved by the Project Manager in advance of
submitting bids.
•The use of materials (e.g. mats) that eliminate or minimize site damage is required.
•Use of ropes to lower tree sections are required in order to prevent unnecessary damage to turf,
plants, adjacent trees, all street, park or facility infrastructure and private property. Time and
materials to repair damage from operations where tree parts were not safely lowered using ropes
or other devices shall not be reimbursable.
•All depressions created as the result of operations shall be made level with existing grades using
high quality topsoil and seeded or sodded and top-dressed with a high quality compost product.
•Repairs shall be to pre-existing conditions or better. The Project Manager will determine the
extent of repairs from damage as a result of tree maintenance activities.
•Damage that occurs as a direct result of contractor actions or inaction is the sole responsibility of
the contractor.
Tree Pruning Specifications
•Only an ISA Certified Arborist shall prune trees. Non-certified workers are prohibited from
pruning trees.
•Minimum height following pruning shall provide for the following:
o Street and Pathway – not less than 15 feet over the roadway and 8 feet over sidewalks
o Clearance pruning around signs and streetlight sshould provide unobstructed view to sign
and illumination cone of lights for the next 5 years.
•Pruning cuts shall be made outside the branch bark ridge and branch collar. Cuts should be at an
angle of 45 degrees from the branch bark ridge.
•No stub-cutting or heading of branches is permitted. Prune branches to branch nodes only.
•Remove entire branches whenever possible or if lion-tailing will be the end result.
•Do not prune more than 25% of the total live crown unless authorized by the City.
•Pruning dead branches means to remove 100% of dead twigs and branches.
•The use of spurs to access trees and gas-powered pole saws (stick saws) to make pruning cuts
are prohibited.
•Reduction cuts shall follow the rule of thirds.
City of Renton Parks and Recreation Department
2022 Autumn Tree Maintenance Services Attachment A – Scope of Work
•Use of ropes to lower tree sections should be considered in order to prevent unnecessary
damage to turf, plants, adjacent trees, netting, all street, park or facility infrastructure and private
property. Time and materials to repair damage from operations where tree parts were not safely
lowered using ropes or other devices shall not be compensated.
•Repairs shall be to pre-existing conditions or better. The Project Manager will determine the
extent of repairs from damage as a result of tree pruning activities.
•All depressions created as the result of operations shall be made level with existing grades using
high quality topsoil and seeded or sodded.
•Full site and off-site clean-up similar to conditions prior to beginning work is required.
•Damage that occurs as a direct result of contractor actions or inaction is the sole responsibility of
the contractor.
•Pruning around street lights shall be performed with the end result that no branches are in the
way of lights shining to the ground in a triangular illumination pattern.
Special Conditions
•Protect the public at all times using a combination of warning signs, barricades and company
staff to prevent access to work zones.
•Clean, hardwood wood chips generated from operations can be dumped at a City designated
facility provided the Project Manager approves in advance; incidental leaves are acceptable.
Conifer chips are not allowed to be dumped at such facilities.
•All wood debris shall be recycled to the fullest extent possible.
•Use of mats or plywood is mandatory when soil conditions are wet.
•The attached short form contract agreement is an example of the contract used to execute the
work.
Invoices
•Invoices should be submitted to:
Ian Gray, Urban Forestry and Natural Resources Manager
Community Services Department, 6th Floor
1055 South Grady Way Renton,
WA 98057
Email: igray@rentonwa.gov
Telephone: 425-430-6601
•Invoices should contain the following information to prevent a delay in processing:
o Contractor name, address and telephone number
o Contract Number – assigned upon execution of agreement
o Unique Invoice Number
o Date work was performed
o Each address and location where work was performed
o Amount due, Washington sales tax and total amount due
City of Renton Parks and Recreation Department
2022 Autumn Tree Maintenance Services Attachment A – Scope of Work
Figure 1. Illumination Triangle Example – Distance on ground equals 30 feet from pole
EARLY AUTUMN 2022 TREE MAINTENANCE WORKLIST
Treatment Definitions
TCP Traffic Control Plan and signage Required with City of Renton Transportation Dept.
based on street MPH & use
SG - Stump Grinding Grind at least 8" deep. Remove grindings. Add topsoil to grade. Add 3" of wood
chips, or top dress with grass seed in turf strips.
SP - Structural
Pruning
Reduce or remove codominant stems. Reduce end weight of over-extended
branches.
CP -Clearance
Pruning
15 feet above street, 8 feet above sidewalk when leafed out. Prune all
branches rubbed or broken by vehicles.
CC - Crown Cleaning Remove all basal sprouts, dead branches and crossing branches, thinning.
RMV - Removal Remove entire tree to as close to grade as possible, grind will be specified if
needed.
INS - Inspect for
Decay
Provide Urban Forestry Manager with photos and written description of
any decay, hollows or cracked unions present.
Tree List
Line# Address/Street Species DBH Tree ID # Treatment CW
W.O.
Notes
1 SW Sunset Big Leaf Maple (BLM) 17 Tre-29602 SP & CP n.a.*TCP for all
work likely
2 SW Sunset BLM 17 Tre-29598 SP & CP West Hill
3 SW Sunset BLM 8 Tre-29594 SP & CP West Hill
4 SW Sunset BLM 6 Tre-29590 SP & CP West Hill
5 SW Sunset BLM 4 Tre-29568 SP & CP West Hill
6 SW Sunset BLM 5 Tre-29582 SP & CP West Hill
7 SW Sunset BLM 14 Tre-29577 SP & CP West Hill
8 SW Sunset Black Cottonwood (CWD) 37 Tre-29666 SP & CP West Hill
9 SW Sunset BLM 50 Tre-29976 SP & CP West Hill
ATTACHMENT B
10 SW Sunset Red Alder (RA) 4 Tre-30107 SP & CP West Hill
11 SW Sunset BLM 63 Tre-29784 SP & CP West Hill
12 SW Sunset CWD 32 Tre-29819 SP & CP West Hill
13 SW Sunset BLM 27 Tre-29788 SP & CP West Hill
14 SW Sunset BLM 22 Tre-29784 SP & CP West Hill
15 SW Sunset BLM 20 Tre-29706 SP & CP West Hill
16 SW Sunset RA 17 Tre-29712 SP & CP West Hill
17 SW Sunset BLM 26 Tre-29533 SP & CP West Hill
18 SW Sunset BLM 10 Tre-29595 SP & CP West Hill
19 SW Sunset BLM 26 Tre-29599 SP & CP West Hill
20 SW Sunset BLM 24 Tre-29527 SP & CP West Hill
21 SW Sunset BLM 25 Tre-30160 SP & CP West Hill
22 SW Sunset BLM 29 Tre-29603 SP & CP West Hill
23 SW Sunset CWD 38 Tre-29532 SP & CP
24 SW Sunset BLM 35 Tre-29625 SP & CP West Hill
25 SW Sunset BLM 12 Tre-29635 SP & CP West Hill
26 SW Sunset Oregon Ash (OA) 16 Tre-29624 SP & CP West Hill
27 SW Sunset BLM 13 Tre-30006 SP & CP West Hill
28 SW Sunset Douglas Fir (DF) 28 Tre-29988 SP & CP West Hill
29 SW Sunset Hawthorn (H) 6 Tre-29855 SP & CP West Hill
30 SW Sunset BLM 65 Tre-30004 SP & CP West Hill
31 SW Sunset BLM 6 Tre-29992 SP & CP West Hill
32 SW Sunset BLM 18 Tre-30164 SP & CP West Hill
33 SW Sunset BLM 13 Tre-29772 SP & CP West Hill
34 SW Sunset BLM 16 Tre-30263 SP & CP West Hill
35 SW Sunset BLM 28 Tre-30222 SP & CP West Hill
36 SW Sunset BLM 17 Tre-30242 SP & CP West Hill
37 SW Sunset CWD 28 Tre-29841 SP & CP West Hill
38 SW Sunset CWD 23 Tre-30129 SP & CP West Hill
39 SW Sunset DF 21 Tre-30722 SP & CP West Hill
West Hill
40 SW Sunset BLM 18 Tre-29709 SP & CP West Hill
41 SW Sunset BLM 26 Tre-29533 SP & CP West Hill
42 SW Sunset BLM 20 Tre-29524 SP & CP West Hill
43 SW Sunset BLM 26 Tre-29616 SP & CP West Hill
44 SW Sunset BLM 20 Tre-29639 SP & CP West Hill
45 SW Sunset Bird Cherry (BC) 9 Tre-29634 SP & CP West Hill
46 SW Sunset BLM 30 Tre-29979 RMV (close to grade) West Hill
47 SW Sunset RA 6 Tre-29926 RMV West Hill
48 SW Sunset BLM 15 Tre-29901 RMV West Hill
49 SW Sunset CWD 18 Tre-29902 RMV West Hill
50 SW Sunset BLM 14 Tre-29894 RMV West Hill
51 SW Sunset BLM 11 Tre-29884 RMV West Hill
52 SW Sunset BLM 15 Tre-29876 RMV West Hill
53 SW Sunset BLM 14 Tre-29872 RMV West Hill
54 SW Sunset BLM 10 Tre-29862 RMV West Hill
55 SW Sunset BLM 5 Tre-29856 RMV West Hill
56 SW Sunset CWD 18 Tre-29751 RMV West Hill
57 SW Sunset CWD 9 Tre-29835 RMV West Hill
58 SW Sunset CWD 14 Tre-29829 RMV West Hill
59 SW Sunset BLM 24 Tre-29785 RMV West Hill
60 SW Sunset BLM 14 Tre-29787 RMV West Hill
61 SW Sunset BLM 16 Tre-29777 RMV West Hill
62 SW Sunset BLM 8 Tre-29765 RMV West Hill
63 SW Sunset Pacific Willow (PW) 10 Tre-29756 RMV West Hill
64 SW Sunset BLM 7 Tre-29747 RMV West Hill
65 SW Sunset DF 41 Tre-29741 RMV West Hill
66 SW Sunset BLM 16 Tre-29892 RMV West Hill
67 SW Sunset RA 26 Tre-29612 RMV West Hill
68 SW Sunset RA 7 Tre-29617 RMV West Hill
69 SW Sunset Black Locust (BL) 27 Tre-30179 RMV West Hill